HomeMy WebLinkAbout2013-12-17-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
12/17/2013
2:00 PM
INVOCATION:
Rev. Mark S. Pierson, Pastor, Bethel AME Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Employee of the Month
A. Congratulations! Sgt. Bryant Wolf of the Augusta Fire Department
November Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Al Gray regarding contract pitfalls and Augusta’s burgeoning
budget.
Attachments
C. Ms. Appolina Bert regarding The Lydia Project.
Attachments
D. Ms. Mie Lucas, Augusta-Richmond County Emergency
Management Disaster Preparedness Coordinator: Recognition of
Commmunity Emergency Response Team (CERT) volunteers.
Attachments
E. Ms. Mattie Mitchell regarding unsafe conditions at the Augusta Judicial
Center John H. Ruffin Courthouse.
Attachments
CONSENT AGENDA
(Items 1-12)
ADMINISTRATIVE SERVICES
1. Motion to approve tasking the General Counsel to research the issues in
2009 as to the reasons why changes were made regarding the Human
Relations Commission (HRC) and to provide this information and a copy
of the HRC by-laws for review and discussion by the committee at the
next meeting. (Approved by Administrative Services Committee
December 9, 2013)
Attachments
2. Motion to approve proposed procedure for authorization of
Agreements/Contracts for the Laney Walker/Bethlehem Redevelopment
Project, the Housing and Community Development Department and the
Hyde Park Drainage Improvement Project by the City Administrator and
Mayor for program/calendar year 2014. (Approved by Administrative
Services Committee December 9, 2013)
Attachments
3. Motion to approve the written report from the Administrator/H.R.
Director regarding the number of department directors, number of
directors living outside Richmond County and the total salary
amount of directors not living in Richmond County. (Approved by
Administrative Services Committee December 9, 2013)
Attachments
ENGINEERING SERVICES
4. Motion to approve award of Design Consultant Service Agreement
Contract to Moreland Altobelli, Inc. and Associates in the amount of
$58,950.00 for 7th Street Bridge over Augusta Canal – Bridge
Replacement, subject to receipt of signed contracts and proper bonds as
requested by AED. (Approved by Engineering Services Committee
December 9, 2013)
Attachments
5. Motion to approve Amendment No. 4 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2014 facility
operations at $5,529,132.00 and additional work at $499,800.00.
(Approved by Engineering Services Committee December 9, 2013)
Attachments
6. Motion to approve award of Construction Contract to Blair
Construction, Inc. in the amount of $3,563,562.18 for East Augusta
Attachments
Roadway and Drainage Project CPB# 328-041110-211828101– Phase II
(Aiken Street Channel), subject to receipt of signed contracts and proper
bonds as requested by AED. (Approved by Engineering Services
Committee December 9, 2013)
7. Motion to approve the application from GDOT for fiscal year 2014
Local Maintenance and Improvement Grant (LMIG), to be used for
Belair Road construction as requested by Augusta Engineering
Department (AED). (Approved by Engineering Services Committee
December 9, 2013)
Attachments
8. Motion to approve award of Construction Contract to Blair
Construction, Inc. in the amount of $517,079.90 for Transportation
Investment Act (TIA) Project, Highland Avenue Resurfacing from
Wrightsboro Rd. to Wheeler Rd. Award is contingent upon receipt of
signed contracts and proper bonds. (Approved by Engineering Services
Committee December 9, 2013)
Attachments
9. Motion to approve an additional $67,200 to satisfy Mims Road
Emergency Repair as requested by AED. (Approved by Engineering
Services Committee December 9, 2013)
Attachments
10. Motion to approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering and Augusta Utilities
Departments for Willhaven Subdivision, Phase III, Section 4. (Approved
by Engineering Services Committee December 9, 2013)
Attachments
PETITIONS AND COMMUNICATIONS
11. Motion to approve the minutes of the regular meetings of the
Commission held November 19th & December 3, 2013 and Special
Called Meeting held December 9, 2013.
Attachments
APPOINTMENT(S)
12. Motion to approve the appointment of Sue Pittman to the ARC Library
Board and Chris Naylor to the Citizens Small Business Advisory
Board (DBE) representing District 7.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
12/17/2013
AUGUSTA COMMISSION
REGULAR AGENDA
12/17/2013
(Items 13-40)
PUBLIC SERVICES
13. New Ownership Application: A. N. 13 - 34: A request by Unvashiben K.
Patel for a retail package Beer & Wine license to be used in connection
with Jaii Muu Kuli., Inc. DBA Fast Stop located at 3011 Wheeler Rd.
District 7. Super District 10.
Attachments
14. New Application: A. N. 13 - 35: A request by Elaine D'Arcy for an on
premise consumption Liquor, Beer & Wine license to be used in
connection with O'Donovan's Irish Pub located at 1002-A Broad Street.
District 1. Super District 9.
Attachments
15. New Ownership Application: A. N. 13 -36: A request by David
Greenfield for an on premise consumption Liquor, Beer & Wine license
to be used in connection with Helga's Pub & Grille located at 2015
Central Ave. District 1. Super District 9.
Attachments
16. Approve the Memorandum of Agreement between the Augusta Regional
Airport and the Federal Aviation Administration for the lease of the Air
Traffic Control Tower as approved by the Augusta Aviation Commission
at their November 21, 2013 Meeting.
Attachments
ADMINISTRATIVE SERVICES
17. Discuss the City Administrator's job description and the Personnel,
Policies, and Procedure Manual (PPPM). (Requested by Commissioner
Attachments
Alvin Mason)
18. Discuss the Personnel, Policy & Procedure Manual (PPPM) and the
ARC employment application process. (Requested by Commissioner
Marion Williams)
Attachments
PUBLIC SAFETY
19. Approve FivePoints Solutions as the software provider for an
Accountability Court Case Management (ACCM) System.
Attachments
20. Approve Additional Software License Agreements with New World
Systems for AVL, Mobile, and Data Analysis and Mapping Capability.
Attachments
21. Approve reallocation of Augusta’s Broadband assets.
Attachments
22. An Ordinance to amend the Augusta, Georgia Code, Title 6 Chapter 6,
Section 6-6-1 through Section 6-6-36, to add a new section to be
designated 6-6-37; to provide for additional definitions; to clarify Code
requirements as to books, DVDs, CDs and other items; to provide
updates; to repeal all Code Sections and Ordinances and parts of Code
Sections and Ordinances in conflict herewith; to provide an effective
date and for other purposes.
Attachments
23. Motion to approve extending contract for medical direction services
provided to the Fire Department for the 2014 calendar year as allowable
in the contract.
Attachments
24. Motion to approve mutual aid agreement with GRU.
Attachments
25. Approve contracts with Woolpert and Azteca for the implementation of
Cityworks Software and associated hardware for the Augusta Utilities
Department.
Attachments
FINANCE
26. Approve the replacement of one vehicle for the Coroner’s Office with
funds from Phase VI of the Sales Tax Referendum.
Attachments
27. Approve amendment to existing franchise ordinance with Comcast.
Attachments
28. Motion to approve resolution proposing the adoption of the amended
Augusta Richmond County Redevelopment plan for TAD number One.
Attachments
29. Motion to approve resolution proposing the adoption of the Augusta
Richmond County Downtown Development Plan and the creation of Tax
Allocation District Number Four.
Attachments
30. Approve and execute required agreements for Georgia Municipal
Association Lease Pool compliance.
Attachments
31. Approve funding for the Special Election Runoff in HD 127.
Attachments
32. Consider a request from Donto Bradford regarding a waiver of taxes for
the Augusta Boxing Club at 1929 Walton Way.
Attachments
33. Motion to approve Urban Redevelopment Area Plan and approve the
related documents:
1. Intergovernmental Agreement
2. Bond Resolution
3. Bond Parameters Resolution
4. Continuing Disclosure Resolution
Attachments
34. Approve a request from the Richmond County Sheriff's Office to use the
funds from the sale of surplus firearms ($318,000.00) to replace/enhance
operations of the Richmond County Sheriff's Office.
Attachments
35. Approve the continuation of the GPS tracking service subscription with Attachments
Upcoming Meetings
www.augustaga.gov
GPS North America.
36. Consider a request from The Lydia Project, a 501(c)3
Corporation, regarding a possible waiver of property taxes.
Attachments
ADMINISTRATOR
37. Motion to approve appointments to the Urban Redevelopment Agency
Attachments
ATTORNEY
38. Motion to approve the Augusta Engineering Department's request to
adopt the Memorandum of Understanding (MOU) between Augusta, GA
and the Augusta National regarding the Berckman Road project.
Attachments
OTHER BUSINESS
39. Receive an update from staff on the progress of repairs on Riverwalk.
(Requested by Mayor Pro Tem Corey Johnson)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
40. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
12/17/2013 2:00 PM
Invocation
Department:
Caption:Rev. Mark S. Pierson, Pastor, Bethel AME Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
12/17/2013 2:00 PM
Employee of the Month
Department:
Caption:Congratulations! Sgt. Bryant Wolf of the Augusta Fire
Department November Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
12/17/2013 2:00 PM
Al Gray
Department:
Caption:Mr. Al Gray regarding contract pitfalls and Augusta’s burgeoning
budget.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
12/17/2013 2:00 PM
Appolina Bert
Department:
Caption:Ms. Appolina Bert regarding The Lydia Project.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
12/17/2013 2:00 PM
Disaster Preparedness
Department:
Caption: Ms. Mie Lucas, Augusta-Richmond County Emergency
Management Disaster Preparedness Coordinator: Recognition
of Commmunity Emergency Response Team (CERT) volunteers.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
12/17/2013 2:00 PM
Mattie Mitchell
Department:
Caption:Ms. Mattie Mitchell regarding unsafe conditions at the Augusta
Judicial Center John H. Ruffin Courthouse.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Commission Meeting Agenda
12/17/2013 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 34: A request by
Unvashiben K. Patel for a retail package Beer & Wine license to
be used in connection with Jaii Muu Kuli., Inc. DBA Fast Stop
located at 3011 Wheeler Rd. District 7. Super District 10.
Background:This is a new ownership application. Formerly in the name of
John Bryant.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
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Commission Meeting Agenda
12/17/2013 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 35: A request by Elaine D'Arcy for
an on premise consumption Liquor, Beer & Wine license to be
used in connection with O'Donovan's Irish Pub located at 1002-A
Broad Street. District 1. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2182.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
12/17/2013 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 -36: A request by David
Greenfield for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Helga's Pub & Grille located
at 2015 Central Ave. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Bryan Conner.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2182.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Commission Meeting Agenda
12/17/2013 2:00 PM
FEDERAL AVIATION ADMINISTRATION (FAA) AIR TRAFFIC CONTROL TOWER (ATCT)
MEMORANDUM OF AGREEMENT (MOA)
Department:Augusta Regional Airport
Caption:Approve the Memorandum of Agreement between the Augusta
Regional Airport and the Federal Aviation Administration for the
lease of the Air Traffic Control Tower as approved by the Augusta
Aviation Commission at their November 21, 2013 Meeting.
Background:The FAA entered into a lease agreement with the Airport in
1993. The lease was a twenty (20) year lease which expired on
September 30, 2013. The FAA requested another twenty (20) year
lease for the land. Airport staff was unwilling to enter into another
long term lease due to the upcoming master plan process. The
FAA agreed to a MOA for a term of five (5) years.
Analysis:The lease agreement is a standard memorandum of agreement
between the FAA and Airport owners. The agreement has been
reviewed and approved by the Airport’s legal counsel. The
agreement is for a term of five years.
Financial Impact:There is no monetary compensation with the agreement.
Alternatives:Deny request.
Recommendation:Approve the FAA ATCT MOA as approved by the Augusta
Aviation Commission.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
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Item # 10
Law.
Administrator.
Clerk of Commission
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Item # 10
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Item # 10
Commission Meeting Agenda
12/17/2013 2:00 PM
Human Relation Commission
Department:
Caption:Motion to approve tasking the General Counsel to research the
issues in 2009 as to the reasons why changes were made regarding
the Human Relations Commission (HRC) and to provide this
information and a copy of the HRC by-laws for review and
discussion by the committee at the next meeting. (Approved by
Administrative Services Committee December 9, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Commission Meeting Agenda
12/17/2013 2:00 PM
Proposed Procedure for Authorization of Agreements/Contracts for: the Laney Walker/Bethlehem
Redevelopment Project, Housing and Community Development Department and the Hyde Park
Drainage Improvement Project by the City Administrator and Mayor for Progr
Department:Housing and Community Development Department (AHCDD)
Caption:Motion to approve proposed procedure for authorization of
Agreements/Contracts for the Laney Walker/Bethlehem
Redevelopment Project, the Housing and Community
Development Department and the Hyde Park Drainage
Improvement Project by the City Administrator and Mayor for
program/calendar year 2014. (Approved by Administrative
Services Committee December 9, 2013)
Background:Laney Walker/Bethlehem Redevelopment Project Background In
2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Included in
this legislation was the formation of an Urban Redevelopment
Authority which ultimately issued bonds to provide financing for
the rehabilitation and redevelopment activities in the Laney
Walker/Bethlehem area. Augusta has provided oversight and
implemented the urban redevelopment plan, generally referred to
as the Laney Walker/Bethlehem Redevelopment Project. Since
that time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up a financial incentives program for
developers and home buyers, selected a team of development
partners to focus on early-phase catalytic construction, and created
a marketing strategy to promote the overall effort. While still in
the early stages of a long term revitalization program, Laney
Walker/Bethlehem has already caught the eye of Harvard
University’s School of Design, which, in its Student Journal on
Real Estate, recently touted Augusta’s project as potentially a
“game-changing” national model for public-private partnerships.
This ambitious redevelopment project was the recent recipient of
Georgia Planning Association’s 2011 Outstanding Implementation
award and has been a showcase at national conferences ranging
from New Partners for Smart Growth to the American Planning
Association to the American Architectural Foundation. The
Housing and Community Development Department, in
conjunction with the City’s Purchasing Dept., issued a Request for
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Qualifications (RFQ) for developers, builders, architects,
engineers, realtors, and marketing firms (contractor) to support the
Laney Walker/Bethlehem Redevelopment Project. Through the
RFQ process over 30 firms responded and eighteen (18) firms
were selected, on the basis of qualifications and experience, as
procured contractors. A process has been established that allocates
work to the procured firms on the basis of issuing Task Orders to
one, or more, of the firms based on a combination of their project
specific qualifications and cost to provide the requested services.
Each Task Order provides a description of the requested services
and requires the service provider to respond with a detailed scope
of work, time line to provide the requested service, and cost to
provide services. In addition to the use of Task Orders to facilitate
services required for the Laney Walker/Bethlehem
Redevelopment Project, there are some service providers that have
been procured through the City’s Purchasing Dept. that may
require contract extensions and renewals based on their
performance and changing project requirements. The day to day
management of the Laney Walker/Bethlehem Redevelopment
Project requires that the Housing and Community Development
Dept. (HCDD) have the ability to make deliberate, but timely,
decisions to keep this project moving. See Attachment “A” for an
example of a sales contract for the purchase 1012 Spruce/1246
11th Street. The execution of this contract occurred as a result of
extensive negotiation between the homebuyer, seller, and lender.
The sales contract expiration date is set to accommodate the
preparation of construction drawings, the timely execution of the
construction contract, and the construction of the new home. If the
approval of the construction contract required City Commission
approval it would be extremely difficult to meet the time line
established by the purchase agreement. In addition a City
Commission approval requirement would require public
disclosure of the purchaser’s name which could significantly chill
sales. Failure to make decisions on the selection of approved
builders, architects, engineer, etc. affects our ability to initiate the
construction start of new projects, impact the cost of construction
interest on each project during the construction period, and
directly impacts our ability to place new homes under contract and
close on the sale of homes in a timely manner. See Attachment
“B” for an overview of range of the types of contracts used,
general descriptions of the current process and procedures, and the
adverse impact that would be created if the contact/agreement
process was expanded. To facilitate the execution of
agreements/contracts/task orders with builders, developers,
architects, etc. that have been approved through the City’s
Purchasing Department, and with acknowledgement by the
appropriate staff of the Procurement Dept., we are proposing the
following Agreement/Contract/Task Order Execution Procedures
be used by the Housing and Community Development Dept. for
the calendar year 2014. The Mayor, City Administrator, and the
Director of HCDD will be given the authorization to execute all
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Item # 12
the necessary contracts, agreements, and task orders required to
effectively and efficiently manage the Laney Walker/Bethlehem
Redevelopment Project within the limits of the budget approved
by the URA. All documents will require the signature of all three
parties; · * The HCDD will provide an annual Financial Report of
the Laney Walker/Bethlehem Redevelopment Project inclusive of
Policy and Procedures, Tax Base Increase Analysis, Laney
Walker/Bethlehem Bond Funding Budget and Budget Breakdown,
and a Summary of Housing Construction Expenditures to the
Commission and the Urban Redevelopment Authority. The annual
report will be due no later than 60 days after December 31st of
each year. Any interim reports that may be requested and supplied
to the URA will also be provided to the Commission. Housing and
Community Development Department Background Each year the
City receives Community Development Block Grant (CDBG),
Emergency Solutions Grant (ESG), HOME Investment
Partnership (HOME), and Housing Opportunities for Persons with
AIDS (HOPWA), Neighborhood Stabilization Program (NSP 1
and 3), and Homeless Prevention and Rapid Re-Housing Program
(HPRP) funds from the U. S. Department of Housing and Urban
Development. These funds are used to fund agencies and projects
to assist low to moderate income persons and revitalize low-
income neighborhoods. The Housing and Community
Development Department (HCDD) annually solicits proposals
from agencies and develops CDBG, ESG, HOME and HOPWA
budgets which are incorporated into the City’s Annual Action
Plan that is presented to the Augusta Commission for approval. To
carry out the projects presented in the Action Plan, HUD requires
the City to have agreements with each agency that is to be funded.
If a project involves construction, a construction contract and/or
professional service contracts may also be required. HUD
regulations require grantees to meet a federally mandated spend-
down threshold (Timeliness Standard). It is calculated by HUD
each year at the end of October. Unfortunately, Congresses failure
to approve a federal budget in a timely manner for its entitlement
communities to receive grant agreements early in the year is not
an acceptable reason for failing to meet this expenditure
requirement. As you will note by Attachment 1 (Funding
Approval/Agreement), Augusta did not receive its approved
agreement until mid-April in year (2012). Funds were not
available until mid-May. On October 5, 2012 we received an
email from the Atlanta Director of HUD’s Office of Community
Planning and Development (Attachment 2), stating concerns that
our rate of expending funds would cause us to not meet the spend-
down mandate. I am happy to state that we “met” the spend-down
mandate last year as well as this year (2013). This was due to the
contract/agreement approval process that was approved by the
Commission on July 10, 2007, see Attachment 3. To facilitate the
execution of agreements/contracts, we are proposing the following
Agreement/Contract Execution Procedure for the Housing and
Community Department for Program Year 2014. Once the
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Consolidated Plan/Action Plan is approved by Commission:
Mayor will be given authorization to execute all necessary Grant
Agreements relative to the approved Consolidated Plan/Annual
Plan as required by HUD; The Mayor, City Administrator and
Director of HCDD will be given authorization to execute all the
necessary agency grant agreements and contracts required to
implement the Consolidated Plan/Annual Action Plan as approved
by the Commission. All documents other than Forms HUD-7082
and HUD-40093 which require only the Mayor’s signature, must
require signatures of all (3) parties. All City of Augusta
Procurement Policies will be complied with and acknowledgement
given by the appropriate staff of the Procurement Department.
Hyde Park Drainage Improvement Project Background On
October 18, 2011, the Commission approved the transfer of
SPLOST III and IV funds to the Hyde Park/Wilkerson Gardens
Drainage Improvements Project to fully-fund the design and initial
phases of property appraisals, land acquisition, and resident
relocations. The Housing and Community Development
Department, in conjunction with the City’s Engineering
Department, has been charged with Delivering original appraisals
(and review appraisals) to access the current values of all current
properties apart of this project, Using certified property
appraisals/review appraisals (of each existing Hyde Park property)
to offer the current property owners a fair and equitable amount
for each property in an effort to reach an agreement on a sales
price. Once an agreement has been met, Housing and Community
Development will move to, Relocate each displaced
homeowner/tenant to a replacement property using the Uniform
Relocation Assistance and Real Property Acquisition Policies Act
of 1970 as a basis. The appraisal process/services will be managed
by the staff of the Housing and Community Development
Department as well. Additionally, the acquisition process/services
will be managed by the staff of the Engineering Department. For
these services, the engineering Department will work with current
staff to coordinate and administer acquisition and related
activities, within the guidelines of local, state, federal laws and
Augusta-Richmond County’s policies and procedures.
Furthermore, the relocation process/services will be managed by
staff of the Housing and Community Development Department.
The relocation office will be located at 2024 Golden Rode Street
which is in the Hyde Park Neighborhood. In order to fulfill the
task required in the relocation process, three (3) temporary
employees (were hired per commission approval) to assist families
in their relocation to other housing. The day to day management
of the Hyde Park Drainage Improvement Project requires that the
Housing and Community Development Dept. (HCDD) have the
ability to make deliberate, but timely, decisions to keep this
project moving. See Attachment “A” for an explanation of
responsibilities associated with each service. Also, see Attachment
“B” for an example of a sales contract (from another project) that
required an extensive negotiation period between the homebuyer,
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and seller. The execution of this contract would have been further
delayed, or possibly lost, if additional approvals were required.
Failure to make decisions on the selection of approved homes for
homeowners and rental units for tenants affects our ability to
initiate the construction start of new projects, impacts our ability
to place new homes under contract and close on the sale of homes
in a timely manner and increases the risk of a desired rental unit
being awarded to another interested tenant. To facilitate the
execution of agreements/contracts, we are proposing the following
Agreement/Contract Execution Procedures for the Housing and
Community Development Dept. for the calendar year 2014: Once
a purchase price (using certified property appraisals/review
appraisals (of each existing Hyde Park property)) to offer the
current property owner a fair and equitable amount has been
offered/accepted by the homeowner and each existing
homeowner/tenant relocated to a replacement property using the
Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 as a basis: · The Mayor, City Administrator,
and the Director of HCDD will be given the authorization to
execute all the necessary contracts, and agreements required to
effectively and efficiently manage the Hyde Park Drainage
Improvement Project. All documents will require the signature of
all three parties; · The HCDD will provide an annual Financial
Report of the Hyde Park Drainage Improvement Project inclusive
of Policy and Procedures, Hyde Park Drainage Improvement
Project Budget and Budget Breakdown, and a Summary of
Service (appraisal, acquisition and relocation) Expenditures to the
Commission. The annual report will be due no later than 60 days
after December 31st of each year commencing in December of
2013.
Analysis:The current processes (for Laney Walker/Bethlehem, HCDD and
Hyde Park) were approved initially by the Augusta Commission
in December 2012 (for program/calendar year 2013) and have
worked well. Thus, we seek your approval to continue in
program/calendar year 2014.
Financial Impact:Approval of the proposed procedures will facilitate the
redevelopment of the Laney Walker/Bethlehem neighborhoods in
a timely manner that is responsive to market demands and fully
accountable to the City Commission and the Urban
Redevelopment Authority. Further as it pertains to the Housing
and Community Development Department, the approval of the
proposed procedure will facilitate the expenditure of funds in a
timely manner so as to comply with HUD’s Timeliness Standard.
Finally, as it pertains to the Hyde Park Drainage Improvement
Project, this approval will facilitate the expenditure of funds in a
timely and orderly manner.
Cover Memo
Item # 12
Alternatives:None Recommended.
Recommendation:Approve Procedure for Authorization of
Agreements/Contracts/Task Orders for the Laney Walker
Redevelopment Program, the Housing and Community
Development Department, and the Hyde Park Drainage
Improvement Project (administered by the Housing and
Community Development Department and Engineering
Departments alike) for calendar/program year 2014.
Funds are Available
in the Following
Accounts:
Funds are available in the Laney Walker/Bethlehem Project
Account/HCDD’s HUD Program Accounts and the Hyde Park
Drainage Project Account respectively.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Commission Meeting Agenda
12/17/2013 2:00 PM
Residency Outside Richmond County
Department:
Caption:Motion to approve the written report from the Administrator/H.R.
Director regarding the number of department directors, number of
directors living outside Richmond County and the total salary
amount of directors not living in Richmond County. (Approved
by Administrative Services Committee December 9, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Commission Meeting Agenda
12/17/2013 2:00 PM
Administrator's Job Description & PPPM
Department:
Caption:Discuss the City Administrator's job description and the
Personnel, Policies, and Procedure Manual (PPPM). (Requested
by Commissioner Alvin Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
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Item # 14
Commission Meeting Agenda
12/17/2013 2:00 PM
PPP Manual
Department:
Caption:Discuss the Personnel, Policy & Procedure Manual (PPPM) and
the ARC employment application process. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Commission Meeting Agenda
12/17/2013 2:00 PM
Accountability Court Case Management System
Department:Information Technology
Caption:Approve FivePoints Solutions as the software provider for an
Accountability Court Case Management (ACCM) System.
Background:The mission of the Augusta Judicial Circuit Drug Court (AJCDC)
is to reduce the impact of drug-related crime by providing
comprehensive treatment to substance abusers with the goal of
improving public safety and decreasing the financial burden of
drug addiction to the entire community. It is an alternative to
incarceration and seeks to build people up and help them recover
instead of simply putting them in jail. The Superior Court Drug
Court has graduated 75 people (who are now productive citizens
instead of occupying jails) from the 24 month program. There are
currently 108 enrolled in the Drug Court, which has recently
received a $200K grant to increase services, reporting, and
evaluation tools. There is a great opportunity to expand the
program and help more people recover from damaging addictions.
Analysis:The accountability court is growing and is in need of a software
package that can handle the unique needs of the court. Currently,
staff is tracking participants with spread sheets. The needs of the
court have outgrown basic office programs and there is a great
need to have software that has tools which can interface with
testing equipment, provide reporting, and manage individual cases
so that participants can be properly tracked. Better tools help the
Court provide better service and management of the cases, which
benefits the Augusta community at large. Superior Court staff
have examined several options and have identified software from
FivePoints Solutions as the software package that is most suitable
to address the needs of the Court. This same software is used by
other courts in Georgia and meets the unique needs of an
Accountability Court. The software, once implemented, will
enable the court to perform progress evaluation, treatment
monitoring, document creation, and statistical reporting of results.
Financial Impact:The cost of the project is $51,000, which will be paid from
Superior Court funds. The annual maintenance cost will be
Cover Memo
Item # 16
$8,100.
Alternatives:N/A
Recommendation:Approve FivePoints Solutions as the software provider for an
Accountability Court Case Management (ACCM) System
Funds are Available
in the Following
Accounts:
101021112/909021115 5223112 $8,100 101021112/909021115
5424220 $43,000
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 1
Item # 16
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
Augusta Judicial Circuit
MMar
Augusta Judicial Circuit
Accountability Court
Case Management
System
October 7, 2013
Attachment number 2 \nPage 1 of 13
Item # 16
Augusta Judicial Circuit Proposal for ACCM
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
Augusta Judicial Circuit
Page 2 of 13
1 Proposal
Augusta, Georgia desires to purchase a case management system for Accountability
Courts (ACCM) for use by their Adult Felony Drug Court and Mental Health Courts.
FivePoint Solutions will provide the following services:
· Software:
o ACCM is a full-featured, web-based case management system. ACCM
shall streamline the management of program evaluation, treatment, and
monitoring through the use of electronic document management;
generate documents; provide reporting measurements and tools; and,
integrate disparate systems.
· Services:
o FivePoint will work with Augusta, Georgia to configure the system based
on local business preferences to provide analysis, system configuration,
software/hardware installation, set up, project management, onsite and
online training, and go-live support. Our daily rate for professional
services is $1200. FivePoint has estimated the following days will be
required:
Analysis- 2 days
Configuration and Implementation – 5 days
Onsite Training – 3 days
Online Training – 1 day
Go Live Assistance – 2 days
o Integration services – FivePoint can provide integration between ACCM
and the following:
Wintox Laboratory Information Management System
o Conversion services – FivePoint can provide database and document
conversion services to eliminate the need for manually populating the
new case management system with data from existing systems,
specifically:
Microsoft Excel spreadsheets
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
Augusta Judicial Circuit
Page 3 of 13
· Hosting:
o FivePoint will work with Augusta, Georgia to configure the system based
on local business preferences, setting up the software in a hosted
environment for secure web access. The system will be hosted by
FivePoint Solutions.
· Maintenance and Support:
o FivePoint offers a variety of support options that provide flexibility to our
customers. FivePoint continues to develop and extend the ACCM
platform with functionality enhancements and improvements to
usability. Customers with active maintenance agreements automatically
gain access to updates and new features. For customers using the
FivePoint-hosted ACCM environment, updates are applied automatically
once testing is completed and functionality validated. For customers
using ACCM on local servers, FivePoint coordinates and schedules
updates with local technical resources.
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
Augusta Judicial Circuit
Page 4 of 13
2 Cost Schedule
FivePoint Solutions Hosted
Description Unit Amount Qty Total
Amount
Software (up to 3 courts) $ 25,000
Services
Professional Services $1200
(per day)
13 (days) $ 15,600
Integration
Wintox *TBD
Conversion
Excel for Drug Court $ 1,200
Excel for Mental Health Court $ 1,200
FivePoint Hosted Environment $ 3,600
(per year)
1 (year) $ 3,600
Maintenance & Support $ 4,500
(per year)
1 (year) $ 4,500
Total: $ 51,100
*TBD costs will be determined when outside vendors provide FivePoint with
configuration and format information necessary to quantify work effort. Augusta,
Georgia may incur additional conversion and integration costs from outside vendors not
reflected in this Statement of Work.
3 Payment Schedule
The following cost schedule is based on a “Not to exceed” estimate, excluding the TBD
items listed above.
Milestone Description Terms Total
Amount
#1 – Initial Deposit 50% at Project Kickoff $25,550.00
#2 – 1st Year Annual Maintenance Due at Project Kickoff $ 4,500.00
#3 – 1st Year Hosting Due at Project Kickoff $ 3,600.00
#4 – Drug Court Completion Due upon Go-Live of Drug Court $ 8,725.00
#5 – Mental Health Court Completion Due upon Go-Live of Mental Health Court $ 8,725.00
#6 – Balance of Integration costs Due upon Go-Live of Second Court *TBD
Total $ 51,100.00
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
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Augusta Judicial Circuit
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4 General Terms and Conditions
The following general terms and conditions will govern the services performed under this
Statement of Work.
· All estimates are based on information provided to FivePoint Solutions by Augusta, Georgia.
· The standard Time & Materials rate for FivePoint Solutions is $150.00 per hour. All billable
services performed outside of this Statement of Work will be billed at $150.00 per hour, but
which must be pre-approved by Augusta, Georgia, which approval will not be unreasonably
withheld.
· All estimates are based on the defined project scope. Scope changes requiring significant
modifications to the services needed for the project will be estimated at the rate of $150.00
per hour, subject to prior approval by Augusta, Georgia, which approval shall not be
unreasonably withheld. Modifications are significant when the requested change(s) would
prevent the objectives of the project from being achieved within the defined schedule.
· All invoices are Net 30 days from the Invoice Date.
· When the project has been completed, support and maintenance fees will be invoiced
annually.
· Authorized Representative. Each party shall designate an individual to act as a
representative for the respective party, with the authority to transmit instructions and
receive information. The parties may from time to time designate other individuals or
change the individuals.
· Notices. All notices of any type hereunder shall be in writing and shall be given by Post or
by hand delivery to an individual authorized to receive mail for the below listed individuals,
all to the following individuals at the following locations:
To Augusta Judicial Circuit
Tom Gunnels, Court Administrator
735 James Brown Blvd., Suite 2200
Augusta, GA 30901
To Augusta, Georgia
ATTN: Office of the Administrator
530 Greene Street 8th Floor
Augusta, GA 30901
To Augusta, GA Information Technology
ATTN: Tameka Allen
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
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530 Greene St Annex 101
Augusta, GA 30901
To FivePoint Solutions
C/o Cicero Lucas
905 Old Cherokee Rd
Lexington, SC 29072
Notices shall be declared to have been given or received on the date the notice is physically
received. Any party hereto by giving notice in the manner set forth herein may unilaterally
change the name of the person to whom notice is to be given or the address at which the notice
is to be received.
· Amendment of Agreement. Modifications or changes in this Agreement must be in writing
and executed by the parties bound to this Agreement.
· Severability. If a word, sentence or paragraph herein shall be declared illegal,
unenforceable, or unconstitutional, the said word, sentence or paragraph shall be severed
from this Agreement, and this Agreement shall be read as if said word, sentence or
paragraph did not exist.
· Attorney’s Fees. Should any litigation arise concerning this Agreement between the parties
hereto, the prevailing party shall be entitled to recover reasonable attorneys’ fees from the
other party.
· Force Majeure. Either Party will be excused from performing the Services as contemplated
by this Agreement to the extent its performance is delayed, impaired or rendered
impossible by acts of God or other events that are beyond the reasonable control of the
parties and without fault or judgment, including without limitation, natural disasters, war,
terrorist acts, riots, acts of a governmental entity (in a sovereign or contractual capacity),
fire, storms, quarantine restrictions, floods, explosions, labor strikes, labor walk-outs, extra-
ordinary losses utilities (including telecommunications services), external computer “hacker”
attacks, and/or delays of common carrier.
· Time of the Essence. Time is of the essence for the completion of the Services to be
performed and each party’s respective obligations under this Agreement.
· Governing Laws. This Agreement shall be governed by the laws of the State of Georgia.
Any and all disputes arising from or concerning matters covered by this Agreement shall be
submitted to the Superior Court of the Augusta Judicial Circuit and the parties hereto
expressly consent to venue and jurisdiction therein.
· Contract Provisions. Agreement is subject to Contract Provisions as described in “Exhibit A –
Augusta, Georgia Technology Contract Provisions”
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
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5 Signature
The undersigned hereby agree that the signatures below are fully authorized to bind the
respective parties to this Payment Schedule. Further, the parties acknowledge that no other
action, consent or approval by the respective parties is necessary to enter this Payment
Schedule as a binding and valid agreement.
Client: Company:
Augusta, Georgia 5 Point Solutions LLC
Client’s Authorized Signature: Company’s Authorized Signature:
Print Name: Print Name:
Deke S. Copenhaver, Mayor
Date: Date:
Attest:
Print Name:
Lena Bonner, Clerk of Commission
Date:
Attachment number 2 \nPage 7 of 13
Item # 16
Augusta Judicial Circuit Proposal for ACCM
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
Augusta Judicial Circuit
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Exhibit A: Augusta Technology Contract Provisions
1. Parties: This agreement is by and between Augusta, Georgia (hereinafter “City”), a
political subdivision of the State of Georgia, with its place of business at 530 Greene
Street, Augusta, GA U.S.A., 30901, and FivePoint Solutions, LLC (“Vendor”), with its
place of business at 905 Old Cherokee Rd, Lexington, SC 29072.
2. Expectation of Vendor
2.1. Software and Services. Vendor is expected to implement Software and perform
services in accordance with the Accountability Court Case Management System
proposal dated October 7, 2013.
2.2. Hosting. As specified by Superior Court/Accountability Court personnel, Vendor
is expected to host the solution. By entering into this agreement, Vendor
confirms that the following conditions are true:
2.2.1. Vendor maintains sufficient database, server, and bandwidth capacity at
their facility or those maintained by their contractors/providers to ensure
that system performs at an acceptable level.
2.2.2. Vendor is expected to maintain and protect the integrity of Augusta’s
data through electronic means, including but not limited to use of
encryption, firewalls, passwords, use of separate databases for different
customers, etc., and physical means, including but not limited to limited
entry to computer centers and facilities, security systems/alarms, fire
protection, etc.
2.2.3. Vendor performs daily backups of data, documents, imagery, etc. as
entered by court personnel. Likewise, Vendor has experience in the
restoration of backups.
2.2.4. Vendor utilizes standardized Change Management practices in order to
ensure that modifications to programs do not have an adverse effect
among customers.
2.2.5. Provided that the delivery of applications is performed via web browser,
Vendor will maintain compliance with new versions of internet browsers
within a reasonable time after they are made available.
2.2.6. Vendor shall provide City with a digital copy of its data on demand, in an
easily-readable, non-proprietary format, within 48 hours of request.
2.2.7. All Vendor staff who have access to Augusta, Georgia data have been
CJIS certified in the State of Georgia and are familiar with HIPPA and
PCI compliance.
2.3. Maintenance and Support
2.3.1. Augusta, Georgia shall participate in an ongoing Maintenance and
Support Agreement, which will entitle Augusta to functionality
enhancements and usability improvements.
2.3.2. Participation in a Maintenance and Support Agreement entitles Augusta,
Georgia to the following expected level(s) of support for
application/technical issues as they arise:
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Item # 16
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Augusta Judicial Circuit
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2.3.2.1. System Down: Immediate response during regular support
hours. If after hours, then Vendor shall respond at the beginning
of the next business day.
2.3.2.2. Critical Problem of Error Message that does not affect entire
system: Two-hour response during regular support hours. If after
hours, then respond at the beginning of the next business day.
2.3.2.3. Non-Critical Problem or Error Message that does not affect entire
system: Same day response if received before 12:00 Noon, next
business day if received after Noon.
2.3.2.4. Request for Modification/Enhancement: Vendor shall review
business need and make recommendation to Augusta regarding
expectation for system modification or enhancement.
3. Georgia Open Records Act: The Vendor acknowledges that this Agreement and
certain documentation may be subject to the Georgia Open Records Act (OCGA § 50-18-
70, et seq.). Vendor shall cooperate fully in responding to such requests and shall make
all records, not exempt, available for inspection and copying as required by law. Vendor
shall clearly mark any information provided to City which Vendor contends is Proprietary
Information. Vendor shall notify City immediately of any Open Records request arising
out of this contract and shall provide to City a copy of any response to the same.
4. Time of Performance: Vendor shall use commercially reasonable efforts to complete
the services covered under and pursuant to this Agreement as directed by the City's
Project Manager by the date of project completion as described in Section 3 of the
Proposal, unless earlier terminated as provided herein, or as may be modified by mutual
written agreement. Vendor shall perform the Services expeditiously, within the term of
this Agreement, and in accordance with any schedule of services mutually acceptable to
the Parties. Delays in implementation will be subject to a Penalty, under certain
conditions, as described in Section 8 in this agreement.
5. Vendor Travel: Travel amounts for lodging and meals, and incidental expenses, for
which Augusta, Georgia may or may not be responsible depending on contract
provisions, are not to exceed one hundred eighteen dollars ($118.00) per day, the
maximum rate as determined by the US Internal Revenue Service (IRS) per IRS
Publication 1542.
6. Term and Termination
6.1. Term: The effective date of this Agreement shall be the date on which the
system enters operational use, and shall continue through December 31 of that
same year. This Agreement shall: (i) terminate absolutely and without further
obligation on the part of Augusta each and every December 31st, as required by
OCGA § 36-60-13, as amended, unless terminated earlier in accordance with the
termination provisions in this Article of this Agreement: (ii) automatically renew
on each January 1st, unless terminated in accordance with the termination
provisions of this Agreement; and (iii) terminate absolutely, with no further
renewals, on December 31, 2020, unless extended by written amendment. The
Contract Time may be extended only by written renewal approved by the
Augusta, Georgia Board of Commissioners and executed by the Augusta,
Georgia Mayor and the Vendor in accordance with the terms of this agreement.
6.2. Events of Default. Each of the following events shall constitute an “Event of
Default”:
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
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Augusta Judicial Circuit
Page 10 of 13
6.2.1. The Vendor shall fail to observe, perform or comply with any material
term, covenant, agreement or condition of this Agreement which is to be
observed, performed or complied with by the Vendor, if such failure
continues uncured for thirty (30) calendar days after Augusta, Georgia
gives the Vendor written notice of the failure and the specific nature of
such failure.
6.2.2. The Vendor shall commit any fraud, misrepresentation, breach of
fiduciary duty, willful misconduct, or intentional breach of any provision of
this Agreement.
6.3. Termination Upon Event of Default. In addition to any other available legal or
equitable rights or remedies, upon an Event of Default by the Vendor, Augusta,
Georgia shall have the right to terminate this Agreement upon at least thirty (30)
days written notice to the Vendor.
6.4. Payment Upon Termination. Upon a termination of this Agreement, Augusta,
Georgia shall pay to the Vendor the part of the Compensation which would
otherwise be payable to the Vendor with respect to the Services which had been
adequately completed as of the date of termination, less the amount of all
previous payments with respect to the Compensation.
6.5. Termination by Vendor: Vendor may terminate this Agreement only upon the
substantial breach by Augusta, Georgia of a material provision of this Agreement
including failure to pay.
6.6. Termination for Convenience: Upon advance written notice to Vendor,
Augusta, Georgia may, without cause and without prejudice to any other right or
remedy of Vendor, elect to terminate the Agreement. In such case, Vendor shall
be paid (without duplication of any items):
6.6.1. For completed and acceptable work executed in accordance with the
terms of the agreement prior to the effective date of termination,
including fair and reasonable sums for overhead and profit on such work;
6.6.2. For expenses incurred prior to the effective date of termination in
performing services and furnishing labor, materials or equipment as
required by the contract documents in connection with uncompleted
work, plus fair and reasonable sums for overhead and profit on such
expenses;
6.6.3. For all claims, costs, losses and damages incurred in settlement of
terminated contracts with subcontractors, suppliers and others, and; for
reasonable expenses directly attributable to termination.
6.7. Termination by Either Party. In the event of termination of this Agreement by
either Augusta or the Vendor, both agree to the following:
6.7.1. If a local installation exists, Augusta shall destroy the Software
Application procured from the Vendor, together with all copies,
modifications and merged portions, or
6.7.2. If a local installation exists, return the Software Application procured from
the Vendor, together with all copies, modifications and merged portions
to Vendor, or
6.7.3. Augusta may continue to use the Software Application with the
permission of the Vendor, with no expectation of continued maintenance,
support, update, or upgrade.
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Item # 16
Augusta Judicial Circuit Proposal for ACCM
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Augusta Judicial Circuit
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6.7.4. In cases referenced according to items 6.7.1 and 6.7.2 above, Vendor
shall certify in writing that all proprietary information, data, schema, or
documentation belonging to City have either been returned to Licensee
or destroyed and vice versa.
6.8. Temporary suspension or delay of performance of contract: To the extent
that it does not alter the scope of this agreement, Augusta, Georgia may
unilaterally order a temporary stopping of the work, or delaying of the work to be
performed by Vendor under this agreement.
7. Defective Pricing: To the extent that the pricing provided by Vendor is erroneous and
defective, the parties may, by agreement, correct pricing errors to reflect the intent of the
parties.
8. Liquidated Damages:
8.1. The Vendor agrees to pay as liquidated damages to Augusta the sum of one
hundred ($100.00) for each consecutive calendar day after expiration of the
Contract Time of Completion Time, except for authorized extensions of time by
Augusta, because of delays caused by Augusta or any other delays outside of
the control of the Vendor. The total maximum sum of liquidated damages shall
not exceed the total amount of the contract as specified in the Cost Schedule.
This Section is independent of Section 6 regarding Termination for Default of
Vendor. The parties agree that these provisions for liquidated damages are not
intended to operate as penalties for breach of Contract.
8.2. The liquidated damages set forth above are not intended to compensate Augusta
for any damages other than inconvenience and loss of use or delay in services.
The existence or recovery of such liquidated damages shall not preclude
Augusta from recovering other damages in addition to the payments made
hereunder which Augusta can document as being attributable to the documented
Vendor failures. In addition to other costs that may be recouped, Augusta may
include costs of personnel and assets used to coordinate, inspect, and re-inspect
items within this Contract as well as attorney fees if applicable.
9. Specified Excuses for Delay or Non-Performance: Vendor is not responsible for delay
in performance caused by hurricanes, tornadoes, floods, and other severe and
unexpected acts of nature. In any such event, the contract price and schedule may be
equitably adjusted.
10. Termination of the Agreement for Default: Failure of the Vendor, which has not been
remedied or waived, to perform or otherwise comply with a material condition of the
Agreement shall constitute default. Augusta may terminate this contract is part or in
whole upon written notice to the Vendor pursuant to this term.
11. Termination for Convenience: Augusta may terminate this contract in part or in whole
upon written notice to the Vendor. The Vendor shall be paid for any validated services
under this Contract up to the time of termination.
12. Payment Procedures: See Section 3 of FivePoint ACCM Proposal
13. Hold Harmless: Except as otherwise provided in this agreement, Vendor shall indemnify
and hold harmless Augusta, Georgia, and its employees and agents from and against all
liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’
fees, arising out of or resulting from the performance of its Work.
14. Prohibition Against Contingent Fees: The Vendor warrants that no person or selling
agency has been employed or retained to solicit or secure this Agreement upon an
agreement or understanding for a commission, percentage, brokerage, or contingent fee,
excepting bona fide employees or bona fide established commercial or selling agencies
Attachment number 2 \nPage 11 of 13
Item # 16
Augusta Judicial Circuit Proposal for ACCM
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
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Page 12 of 13
maintained by Vendor for the purpose of securing business and that the Vendor has not
received any non-City fee related to this Agreement without the prior written consent of
Augusta. For breach or violation of this warranty, Augusta, Georgia shall have the right
to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or
contingent fee.
15. Governing Law and Venue: See Section 4 of FivePoint ACCM Proposal
16. Georgia Prompt Pay Act Not Applicable: The terms of this agreement supersede any
and all provisions of the Georgia Prompt Pay Act.
17. Change Order Acknowledgment: “Vendor acknowledges that this contract and any
changes to it by amendment, modification, change order or other similar document may
have required or may require the legislative authorization of the Board of Commissioners
and approval of the Mayor. Under Georgia law, Vendor is deemed to possess knowledge
concerning Augusta, Georgia's ability to assume contractual obligations and the
consequences of Vendor's provision of goods or services to Augusta, Georgia under an
unauthorized contract, amendment, modification, change order or other similar
document, including the possibility that the Vendor may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, Vendor agrees that if it
provides goods or services to Augusta, Georgia under a contract that has not received
proper legislative authorization or if the Vendor provides goods or services to Augusta,
Georgia in excess of the any contractually authorized goods or services, as required by
Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any
unauthorized goods or services provided by Vendor. Vendor assumes all risk of non-
payment for the provision of any unauthorized goods or services to Augusta, Georgia,
and it waives all claims to payment or to other remedies for the provision of any
unauthorized goods or services to Augusta, Georgia, however characterized, including,
without limitation, all remedies at law or equity." This acknowledgement shall be a
mandatory provision in all Augusta, Georgia contracts for goods and services, except
revenue producing contracts.
18. E-Verify Requirements: All contractors and subcontractors entering into contracts with
Augusta, Georgia for the physical performance of services shall be required to execute
an Affidavit verifying its compliance with OCGA § 13-10-91, stating affirmatively that the
individual, firm, or corporation which is contracting with Augusta, Georgia has registered
with and is participating in a federal work authorization program. All contractors and
subcontractors must provide their E-Verify number and must be in compliance with the
electronic verification of work authorized programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act of 1986
(IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines
established in OCGA § 13-10-91 and shall continue to use the federal authorization
program throughout the contract term. All contractors shall further agree that, should it
employ or contract with any subcontractor(s) in connection with the physical performance
of services pursuant to its contract with Augusta, Georgia the contractor will secure from
such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of
compliance with OCGA § 13-10-91 on the subcontractor affidavit provided in Rule 300-
10-01-.08 or a substantially similar form. All contractors shall further agree to maintain
records of such compliance and provide a copy of each such verification to Augusta,
Georgia at the time the subcontractor(s) is retained to perform such physical services.
19. Right to Inspect Premises: Augusta, Georgia may, at reasonable times, inspect the
part of the plant, place of business, or work site of Vendor or any subcontractor of Vendor
Attachment number 2 \nPage 12 of 13
Item # 16
Augusta Judicial Circuit Proposal for ACCM
This document is 5 Point Solutions, LLC Proprietary and Confidential Information and is for use only by
Augusta Judicial Circuit
Page 13 of 13
or subunit thereof which is pertinent to the performance of any contract awarded or to be
awarded by Augusta, Georgia.
20. Local Small Business Language: In accordance with Chapter 10B of the AUGUSTA,
GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to
for Augusta, Georgia to evaluate the effectiveness of its Local Small Business
Opportunity Program and to make such records available to Augusta, Georgia. The
requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all
contracts where a local small business goal has been established, the contractor is
required to provide local small business utilization reports. Contractor shall report to
Augusta, Georgia the total dollars paid to each local small business on each contract,
and shall provide such payment affidavits, regarding payment to subcontractors as may
be requested by Augusta, Georgia. Such documents shall be in the format specified by
the Director of minority and small business opportunities, and shall be submitted at such
times as required by Augusta, Georgia. Failure to provide such reports within the time
period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the
remedies set forth, including but not limited to, withholding payment from the contractor
and/or collecting liquidated damages.
Attachment number 2 \nPage 13 of 13
Item # 16
Commission Meeting Agenda
12/17/2013 2:00 PM
Automatic Vehicle Location (AVL) from New World
Department:Information Technology
Caption:Approve Additional Software License Agreements with New
World Systems for AVL, Mobile, and Data Analysis and Mapping
Capability.
Background:New World software is used at the Richmond County Sheriff’s
Office (RCSO), E911, and the Fire Department. Augusta is
currently implementing the Microsoft Product (MSP) of the New
World Aegis software. As part of this implementation, Sheriff’s
Office personnel have been evaluating the modules that we
currently own and use, and they have determined that the
Automatic Vehicle Locator (AVL) software would be a
worthwhile addition to the suite of tools that the RCSO has at the
disposal. Additionally, they are swapping one module for another
(at no cost) so that more licenses are acquired for Data Analysis
and Mapping (DAM).
Analysis:At the time that the Standard Software Subscription Agreement
(SSSA) was signed in 2012, the RCSO did not plan to use
Automatic Vehicle Location (AVL). Now, due to the desire of the
RCSO to implement more progressive and flexible policing
techniques, AVL has become a necessary component of their
future plans. AVL is essentially using Global Positioning Systems
(GPS) installed on a police car, with the location coordinates
being transmitted back to the New World software so that the
car’s location can be viewed on a computer. AVL will serve two
critical purposes: 911 personnel will know where RCSO patrol
cars are located at any point in time, so that the nearest vehicle can
be dispatched to an incident, and supervisors at the RCSO will be
able to coordinate activities when multiple deputies are needed in
an emergency. AVL will also help the RCSO to shift assets so that
protection can be maximized with the resources that are available.
The Additional Software License Agreement for these new
modules will become part of the existing Standard Software
Subscription Agreement that Augusta maintains with New World
Systems.
Cover Memo
Item # 17
Financial Impact:The cost of implementation, licensing, and travel should not
exceed $94,000. The licensing and implementation cost is
$92,567, and New World estimates $1,500. The overall change in
our annual maintenance with New World Systems would be an
increase of $18,750 per year.
Alternatives:N/A
Recommendation:Approve Additional Software License Agreements with New
World Systems for AVL, Mobile, and Data Analysis and Mapping
Capability
Funds are Available
in the Following
Accounts:
The annual maintenance for AVL will come from the Information
Technology Department Operating Budget (repairs and
maintenance – 101015410.5223110), as does the maintenance for
all of the other modules used by the RCSO. The cost for
implementation, licensing, and travel would be paid for from the
Richmond County Sheriff’s Office State Drug Forfeitures account.
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Document #: 0400-13A2C
Mr. Mike Blanchard
Richmond County / Augusta
530 Greene Street
Augusta, GA 30901
Dear Mr. Blanchard:
NEW WORLD SYSTEMS® CORPORATION RICHMOND COUNTY / AUGUSTA, GA
(New World)(Customer)
By: ________________________________By: ________________________________
Larry D. Leinweber, President Authorized Signature Title
By: ________________________________
Authorized Signature Title
Date: ________________________________Date: ________________________________
We thank you for your continued business with New World Systems. We look forward to working on this project
with you.
ACKNOWLEDGED AND AGREED TO BY:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
The “Effective Date” of this Agreement is the latter of the two dates in the above signature block.
October 10, 2013
ADDITIONAL SOFTWARE LICENSE AGREEMENT
The attached forms (Exhibit AA and Proposal Summary dated 10/10/2013) are to be reviewed and approved by
you and/or your authorized representative. They describe the additional software and services you have
requested along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is
due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer.
New World Systems agrees to provide the software changes per your request as reflected in the attached
Proposal Summary.
0400-13A2C 1010 swap for DA&M
Corporate: 888 West Big Beaver Road, Suite 600, Troy, Michigan 48084-4749 248-269-1000 www.newworldsystems.com
Page 1
Attachment number 1 \nPage 1 of 4
Item # 17
I.Total Costs Summary: Licensed Standard Software and Implementation Services
DESCRIPTION OF COST COST
A.LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $0
B.IMPLEMENTATION AND TRAINING SERVICES as further described in the Proposal
Summary
0
ONE TIME PROJECT COST:$0
II.Payments for Licensed Standard Software and Implementation Services
DESCRIPTION OF PAYMENT COST
A.ONE TIME PROJECT PAYMENT:
1. Amount due upon the Effective Date (100%)$0
ONE TIME PROJECT PAYMENT:$0
III.Standard Software Subscription Services $1,551
Standard Software Subscription Agreement (SSSA) fees to remain unchanged.
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
0400-13A2C 1010 swap for DA&M
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 2
Attachment number 1 \nPage 2 of 4
Item # 17
A.STANDARD APPLICATION SOFTWARE 1,2,3,4
INVESTMENT
DELETED STANDARD SOFTWARE
CAD
1.Additional Aegis CAD Enterprise.NET Software for Computer Aided Dispatch 5
- Ad Hoc Reporting and Mapping for CAD Enterprise $14,000 ($9,691)($4,309)
ADDED STANDARD SOFTWARE
CORRECTIONS
2.Additional Aegis/MSP Software for Corrections Management
- Data Analysis/Crime Mapping/Management Reporting6 14,000
TOTAL SOFTWARE LICENSE FEE 7,8 $0
B.
INVESTMENT
IMPLEMENTATION SERVICES
TOTAL IMPLEMENTATION SERVICES $0
TOTAL ONE TIME COST $0
Corrections Data Analysis/Crime Mapping Mangagement Reporting module will be implemented in place of
the CAD AdHoc Reporting module in the Customer's current Windows upgrade agreement dated 2/29/12.
ITEM
RICHMOND COUNTY / AUGUSTA, GA
Proposal Summary
October 10, 2013
IMPLEMENTATION SERVICES
DESCRIPTIONITEM
DESCRIPTION
0400-13A2C 1010 swap for DA&M
______________________________
Richmond County / Augusta, GA Proposal Summary
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 3
Attachment number 1 \nPage 3 of 4
Item # 17
C.SUBSCRIPTION FEES
INVESTMENT
1.
1
2
3
4
5
6
7
8
Annual SSSA to remain unchanged.
Application may require a separate Server.
Does not include any required 3rd party hardware or software unless specified in Section C of this proposal. Customer is
responsible for any 3rd party support.
New World recommends a 100/1000MB (GB) Ethernet network for the local area network. Wide area network requirements
vary based on system configuration, New World will provide further consultation for this environment.
Prices assume that all software is licensed. Prices are quoted as preliminary estimates only and are subject to further
clarification and confirmation.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
MSP ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' Aegis products. Microsoft
Windows XP or later is required for all client machines. Windows 2003/2008Server and SQL Server 2005/2008 are required
for the Application and Database Server(s).
New World Systems' Aegis product requires Microsoft Excel or Windows Search 4.0 for document searching functionality;
Microsoft Word is required on the application server for report formatting.
New World Systems' Aegis product requires Microsoft Windows 2003/2008 Server and SQL Server 2005/2008 including
required Client Access Licenses (CALs) for applicable Microsoft products. Servers must meet minimum hardware
requirements provided by New World Systems.
DESCRIPTIONITEM
COMBINED STANDARD SOFTWARE SUBSCRIPTION AGREEMENT (SSSA) (Per Year Cost)
Licensed Software, and third party software embedded therein, if any, will be delivered in a machine readable form to
Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the purchaser and will
be remitted when imposed.
0400-13A2C 1010 swap for DA&M
______________________________
Richmond County / Augusta, GA Proposal Summary
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 4
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Item # 17
Document #: 0400-13A3E
Mr. Mike Blanchard
Richmond County / Augusta
530 Greene Street
Augusta, GA 30901
Dear Mr. Blanchard:
NEW WORLD SYSTEMS® CORPORATION AUGUSTA / RICHMOND COUNTY, GA
(New World)(Customer)
By: ________________________________By: ________________________________
Larry D. Leinweber, President Authorized Signature Title
By: ________________________________
Authorized Signature Title
Date: ________________________________Date: ________________________________
We thank you for your continued business with New World Systems. We look forward to working on this project
with you.
ACKNOWLEDGED AND AGREED TO BY:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
The “Effective Date” of this Agreement is the latter of the two dates in the above signature block.
November 25, 2013
ADDITIONAL SOFTWARE LICENSE AGREEMENT
The attached forms (Exhibit AA and Proposal Summary dated 11/25/2013) are to be reviewed and approved by
you and/or your authorized representative. They describe the additional software and services you have
requested along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is
due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer.
New World Systems agrees to provide the software changes per your request as reflected in the attached
Proposal Summary.
0400-13A3E 1125 Mobile Swap
Corporate: 888 West Big Beaver Road, Suite 600, Troy, Michigan 48084-4749 248-269-1000 www.newworldsystems.com
Page 1
Attachment number 3 \nPage 1 of 5
Item # 17
I.Total Costs Summary: Licensed Standard Software, Implementation Services, and Third Party Products
DESCRIPTION OF COST COST
A.LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $36,467
B.IMPLEMENTATION AND TRAINING SERVICES as further described in the Proposal
Summary
6,600
C.THIRD PARTY SERVICES as further described in the Proposal Summary 49,500
ONE TIME PROJECT COST:$92,567
D.TRAVEL EXPENSES (Estimate)$1,500
II.Payments for Licensed Standard Software, Implementation Services, and Third Party Products
DESCRIPTION OF PAYMENT COST
A.ONE TIME PROJECT PAYMENT:
1. Amount due upon the Effective Date (100%)$92,567
ONE TIME PROJECT PAYMENT:$92,567
B.TRAVEL EXPENSES (Estimate)$1,500
1. 1 trip is anticipated, to be billed at actual cost for reasonable expenses incurred for
airfare, rental car, lodging, tolls, mileage, and daily per diem expenses. All travel costs
will be billed weekly for services provided in the previous calendar week.
III.Standard Software Maintenance Services $18,750
Standard Software Maintenance Agreement (SSMA)fees for the software listed on the
attached proposal will be added to Customer's current Annual Subscription Costs and
will commence with the Year 3 payment on 01/01/14.The Annual Subscription
payments for Years 3 through 10 of the Subscription Agreement will now be as follows:
(Note Subscription Costs above include SSMA for additional modules added in
agreement dated 8/2/13.)
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
Annual Subscription Cost (Years 3 - 10, Billed annually and due on January 1st of each year)
Year 3 for period 01/01/14 - 12/31/14 $399,510
Year 4 for period 01/01/15 - 12/31/15 $399,510
Year 5 for period 01/01/16 - 12/31/16 $399,510
Year 6 for period 01/01/17 - 12/31/17 $442,124
Year 7 for period 01/01/18 - 12/31/18 $442,124
Year 8 for period 01/01/19 - 12/31/19 $463,431
Year 9 for period 01/01/20 - 12/31/20 $463,431
Year 10 for period 01/01/21 - 12/31/21 $490,065
0400-13A3E 1125 Mobile Swap
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 2
Attachment number 3 \nPage 2 of 5
Item # 17
A.STANDARD APPLICATION SOFTWARE 1,2,3,4
INVESTMENT
DELETED STANDARD SOFTWARE
CLIENT SOFTWARE
1.Aegis® Law Enforcement Mobile Unit Software
Field-Based Reporting (225 Units)
LE Accident Field Reporting
The following New World Report is included:
- Accident (1 form)
(69,387)
LE Accident Field Reporting Compliance (20,846)
ADDED STANDARD SOFTWARE
MOBILE SOFTWARE
MOBILE SOFTWARE ON THE RS/6000 5
2.13,000
3.
- AVL Interface (Upgrade from 50 to 300 units) 6 15,000
MOBILE SOFTWARE ON THE MSP Server
4.Aegis® Mobile Integration Software
- AVL CAD Interface (Upgrade from 50 to 300 units) 6 15,000
CLIENT SOFTWARE
5.Aegis® Law Enforcement Mobile Unit Software
Mobile Messaging
In-Car Mapping (220 units)$400 ea.$88,000
New World AVL (220 units)$300 ea.$66,000
TOTAL SOFTWARE LICENSE FEE 7,8 $36,467
Base Message Switch to State/NCIC (Upgrade from 300 to 500 units)
- Base Message Switch for MDT/MCT
- State/NCIC Interface
AUGUSTA / RICHMOND COUNTY, GA
Proposal Summary
November 25, 2013
DESCRIPTIONITEM
Additional Aegis® Software for RS/6000 Message Switch
0400-13A3E 1125 Mobile Swap
______________________________
Augusta / Richmond County, GA Proposal Summary
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 3
Attachment number 3 \nPage 3 of 5
Item # 17
B.
INVESTMENT
IMPLEMENTATION SERVICES
1.6,600
$6,600
C.
1.THIRD PARTY PRODUCTS AND SERVICES
THIRD PARTY SOFTWARE
a. GIS Software 11 33,000
Mobile
- Mobile In-Car Mapping (220 units)150 ea.33,000
THIRD PARTY HARDWARE
b. Hardware, System Software & Services 16,500
AVL Hardware - permanent mount (220 units)75 ea.16,500
$49,500
TOTAL IMPLEMENTATION AND THIRD PARTY PRODUCTS AND SERVICES $56,100
TOTAL ONE TIME COST $92,567
D.MAINTENANCE
INVESTMENT
1.$18,750
E.TRAVEL AND LIVING EXPENSES (Estimate)
INVESTMENT
1.TRAVEL AND LIVING EXPENSES (Estimate)
Estimated 1 trip at $1,500 per trip.$1,500
IMPLEMENTATION SERVICES 9
ITEM DESCRIPTION
TOTAL THIRD PARTY PRODUCTS AND SERVICES
ITEM
TOTAL IMPLEMENTATION SERVICES
THIRD PARTY PRODUCTS AND SERVICES 10
COMBINED STANDARD SOFTWARE MAINTENANCE AGREEMENT (SSMA) (Per Year Cost)
ITEM
Up to 5 days of Implementation and Training Services are included for:
- Software Tailoring and Set Up
- User Education and Training
- Other Technical Support
- Travel Time Included
* Assumes train-the-trainer approach
DESCRIPTION
DESCRIPTION
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
0400-13A3E 1125 Mobile Swap
______________________________
Augusta / Richmond County, GA Proposal Summary
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 4
Attachment number 3 \nPage 4 of 5
Item # 17
1
2
3
4
5
6
7
8
9
10
11
Currently supporting Motorola, Data Radio (DMP & IP), CDPD, EDACS, CDMA, GPRS, 802.11, Sprint EVDO, NetMotion and
Electrocom Mobile Communication solutions only.
New World Systems' Aegis product requires Microsoft Windows 2003/2008 Server and SQL Server 2005/2008 including
required Client Access Licenses (CALs) for applicable Microsoft products. Servers must meet minimum hardware
requirements provided by New World Systems.
New World recommends a 100/1000MB (GB) Ethernet network for the local area network. Wide area network requirements
vary based on system configuration, New World will provide further consultation for this environment.
New World Systems' Aegis product requires Microsoft Excel or Windows Search 4.0 for document searching functionality;
Microsoft Word is required on the application server for report formatting.
Prices assume that all software is licensed.
MSP ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' Aegis products. Microsoft
Windows XP or later is required for all client machines. Windows 2003/2008Server and SQL Server 2005/2008 are required
for the Application and Database Server(s).
Licensed Software, and third party software embedded therein, if any, will be delivered in a machine readable form to
Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the purchaser and will
be remitted when imposed.
All Aegis/MSP Customers are required to use ESRI's ArcGIS Suite to maintain GIS data. All maintenance, training and on-
going support of this product will be contracted with and conducted by ESRI. Maintenance for ESRI's ArcGIS suite of
products that are used for maintaining Customer's GIS data will be contracted by Customer separately with ESRI.
Requires 3rd party GPS hardware.
Customer is responsible for any ongoing annual maintenance on third party products, and is advised to contact the third party
vendor to ensure understanding of and compliance with all maintenance requirements.
Travel and expenses are described in Section IIB of Exhibit AA.
0400-13A3E 1125 Mobile Swap
______________________________
Augusta / Richmond County, GA Proposal Summary
NEW WORLD SYSTEMS' Aegis PUBLIC SAFETY SOFTWARE
CONFIDENTIAL AND PROPRIETARY Page 5
Attachment number 3 \nPage 5 of 5
Item # 17
Commission Meeting Agenda
12/17/2013 2:00 PM
Broadband Asset Reallocation
Department:Information Technology
Caption:Approve reallocation of Augusta’s Broadband assets.
Background:In 2006, Governor Perdue established a program to identify
communities where opportunities existed to improve government
services through the deployment of broadband networks. Funds
were appropriated by the General Assembly and Augusta was
selected to participate in the program. The Georgia Technology
Authority (GTA) established Wireless Communities Georgia
(WCG) to manage project expectations and verify service
delivery. A major focus of the grant was the establishment of a
self-sustaining network. Augusta completed a Request for
Proposal (RFP) and selected Gibson Technology Services (GTS)
as a partner to deploy and operate the network. For five (5) years
the network has operated, as designed, without any financial
contribution from Augusta to the network operator. These services
were performed at no cost to the City of Augusta. Many changes
have occurred in the broadband market since the installation of
Augusta’s Broadband Network. Consumer expectations have
changed regarding bandwidth and connection speed, additional
carrier networks have been installed, and the availability of high-
speed low cost cellular options have reduced network utilization to
the point that GTS is no longer able to operate the network cost
effectively. On September 11, 2013 GTS terminated their contract
with Augusta (see attached letter of termination). All individuals
currently paying for service on the network are customers of GTS
and not Augusta. Due to GTS's desire to no longer operate the
network it will be their responsibility to perform any notifications.
To verify that the previously mentioned conditions would prevent
any other potential network operator from taking over network
operations, Information Technology, (IT) released RFP # 13-191.
As expected, no potential network operators responded.
Analysis:IT recommends reallocation of the broadband assets to areas
where current wireless networks are in use and providing wireless
coverage for Augusta citizens. These areas include but are not
limited to the Augusta Commons and Diamond Lakes. In addition
to reallocating these assets to provide additional coverage and
Cover Memo
Item # 18
increase footprint they can also be used to replace any equipment
that is damages during storms and fails due to age. Retaining some
access points (AP) will allow IT to continue operating existing
exterior wireless networks since this equipment is past end of life
and is no longer produced.
Financial Impact:The only cost associated would be for the relocation of assets.
Alternatives:Pay GTS $72,000 annually to continue network operations in its
current configuration.
Recommendation:Approve reallocation of Augusta’s Broadband assets.
Funds are Available
in the Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 2
Item # 18
Attachment number 1 \nPage 2 of 2
Item # 18
RFP 13-191 Augusta Broadband Services
Page 1 of 40
Request for Proposals
RFP Item #13-191
Augusta Broadband Services
For
Augusta, Georgia – Information Technology Departments
RFP Due: Wednesday, October 16, 2013 @ 11:00 A.M.
Augusta, Georgia does not have a race or gender conscious Disadvantaged Business Enterprise (DBE) program
for projects having Augusta, Georgia as the source of funding. Augusta does enforce mandatory DBE
requirements of federal and state agencies on contracts funded by such agencies and has a DBE Program to
comply with U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation
Administration (FAA) and other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and
other federal and state assisted contracts as required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et.
seq. This DBE program is only for DOT, FTA and FAA assisted contracts and other federal or state funded
contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA Code.
Augusta, Georgia prohibits any language in any solicitation, bid or contract that is inconsistent with the July 21,
2011 Court Order in the case, Thompson Wrecking, Inc. v. Augusta Georgia, civil action o. 1:07-CV-019 . Any
such language appearing in any Augusta, Georgia solicitation, bid or contract is void and unenforceable.
A copy of this Order can be reviewed at www.augustaga.gov home page.
One Original and seven (7) copies of RFP shall be submitted in response to this Request for Proposal
Thanks for doing business with us . . .
Geri A. Sams, Procurement Director
530 Greene Street, Room 605
Augusta, Georgia 30901
Rev. 2/05/2013
Attachment number 2 \nPage 1 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 2 of 40
Table of Contents
Information Regarding the Consent Order and Judgment
Request for Proposal
Instruction to Submit
Purpose
How to Prepare Proposals
How to Submit Proposals
Augusta Georgia Code Sealed Proposal Selection Method
Procurement Protests
Failure to Submit
Standards for Acceptance of Proposal for Award Contract
Proposal/Proponent
Compliance with Laws
Termination of Contract
Terms of Contract
Reporting of Anti-Competitive Practices to State
Augusta Georgia Invoices
Viewing of the Augusta Code
Qualifications of Contractor & Subcontractors
General Conditions
Specifications
Prices to be Firm
Completeness
Default Provision
Request for proposals
Sealed Proposals
Letting the Contract
Local Vendor Preference
Minority/Women Business Enterprise (MWBE) Policy
Qualified Vendor
Compliance with Specifications
Signed Bid/RFP Considered Offer
Notice to Proceed
Interpretation of Bid/Proposal
Employment Eligibility Verification & Systematic Alien Verification for Entitlements
Special Conditions
Augusta Georgia’s Right to Amend Solicitation or Awards
Bonds
Augusta Georgia License Requirement
Warranty Requirements
Terms of Contract
Use of Augusta Georgia Landfill
Notice to All Bidders Required to be returned with your submittal. Both documents must be notarized
Attachment B Return all 3 pages Systematic Alien Verification for Entitlements (SAVE) Program
Exception Sheet
Subcontractor Affidavit
Non-Collusion Affidavit of Subcontractor
Local Small Business Opportunity Program Ordinance Requirements
Local Small Business Opportunities Program Participation (Projects $100,000 or more)
Forms required to be returned in a separate sealed envelope, when applicable
Attachment number 2 \nPage 2 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 3 of 40
AUGUSTA, GEORGIA
OFFICE OF THE PROCUREMENT DIRECTOR
530 GREENE STREET, SUITE 605
AUGUSTA, GEORGIA 30901
(706) 821-2422
www.augustaga.gov
DATE: September 9, 2013 RFP NO. 13-191
SUBJECT: Information Regarding the Consent Order and Judgment Approving Settlement
and Modifying Injunction
Please be advised that Augusta, Georgia is under a consent order and judgment approving settlement
and modifying injunction. The below excerpt is from the Consent Order dated July 21, 2011 as stated by:
The Honorable B. Avant Edenfield, Judge, United States District Judge, Southern District of
Georgia
Consent Order and Judgment Approving Settlement and Modifying Injunction
It appearing to the Court that the parties Plaintiff Thompson Building Wrecking Company, Inc.
and Defendant Augusta, Georgia have reached a settlement of the remaining issues pending in
this Court, the same is hereby approved. Pursuant to such settlement, and for good cause
shown, the preliminary injunction entered by this Court on March 14, 2007, made permanent by
the Court on November 13, 2007, shall be and is hereby vacated, and replaced with the following
injunction:
Augusta, Georgia is hereby ENJOINED from evaluating or awarding bids or other contracts on
the basis of the bidder's status as a Disadvantaged Business Enterprises ("DBE") or Minority
Business Enterprises ("MBE") (or any other entity that qualifies as a DBE or MBE based on the
racial composition of its ownership).
This prohibition does not apply to DBE or MBE requirements imposed by state or federal laws,
regulations, agencies, or grant agreements.
This prohibition also does not bar Augusta from enacting a prospective, narrowly tailored DBE or
MBE program or policy as permitted under rulings of the United States Supreme Court.
Augusta shall be free to conduct such studies as may be necessary to support a future DBE or
MBE program or policy that complies with the above exceptions. Before Augusta may enact such
a program or policy it must notify electronically or by U.S. mail all businesses on the then-current
vendor list and constructively notify the public via a reasonably visible hyperlink on its homepage
entitled "Proposed Legislation Enacting Disadvantaged Business Enterprise or Minority Business
Enterprise Program." On this vendor list, Augusta must maintain the contact information provided
by any businesses or individuals who have expressed an interest in contracting with Augusta, by
registering their business information with the Department of Procurement, for 36-months. The
notice on Augusta's website must include the text of its intended legislation and the related
Disparity Study. Before Augusta may enact such a program or policy it must also provide the
public an opportunity to be heard at an open meeting of the Augusta, Georgia Commission, to
take place no sooner than thirty days after the vendor list notification has taken place. Augusta
may rely upon the contact information that interested parties supplied Augusta when they
registered with the Department of Procurement in providing electronic or mailed notice.
Attachment number 2 \nPage 3 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 4 of 40
Augusta shall, within 3 days of the date of this Order, post a copy of this Order, and the Court's
March 14, 2007 Order, in portable document format ('PDF") on Augusta's homepage via a
reasonably visible hyperlink entitled "Court Order Enjoining Local DBE Program."
This injunction is binding upon Augusta's officers, agents, servants, employees, and attorneys,
and upon those persons in active concert or participation with it who receive actual notice of this
injunction by personal service or otherwise. See Fed. R. Civ. P. 65(d). This 21 day of July, 2011
You may review this Order in its entirety at www.augustaga.gov homepage or click on departments go to
the Procurement Department; go to Quick Link; click on hyperlink entitled "Court Order Enjoining Local
DBE Program"; click on either Court Order Enjoining Local DBE Program (7/21/2011) or Court Order
Enjoining Local DBE Program (2007).
In addition, this letter extends to your Firm an invitation to submit a Bid/RFP/RFQ to supply the Augusta,
Georgia with equipment, supplies, and/or services as indicated above. Instructions for preparation and
submission of a Bid/RFP/RFQ are contained in the attached packet. Any changes to the conditions and
specifications must be in the form of a written addendum to be valid; therefore, Augusta, Georgia will
issue a written addendum to document all approved changes.
Doing business with Augusta has become easier! The ARCBid link, which is located on the Procurement
Department’s website at www.augustaga.gov, enables you to view current and past public bid information
online. Should you have any questions concerning the bid documents, or need additional information,
you may contact a member of the Bid and Contract Team directly @ 706 821-2422. A request for bid
documents must be faxed to 706 821-2811 or emailed to procbidandcontract@augustaga.gov.
Your continued interest in doing business with us is appreciated.
Sincerely yours,
Geri Sams
Geri A. Sams
Procurement Director
Rev. 08/15/2011
Scan this QR code with your
smartphone or camera equipped
tablet to visit the Augusta, Georgia
Procurement Department website.
Attachment number 2 \nPage 4 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 5 of 40
REQUEST FOR PROPOSAL
Request for Proposals will be received at this office until Wednesday, October 16, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-191 Augusta Broadband Services for Information Technology Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department,
530 Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
October 4, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained
in the request for proposal including, but not limited to, the number of copies needed, the timing
of the submission, the required financial data, and any other requirements designated by the
Procurement Department are considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on
the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources
places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 12, 19, 26, October 3, 2013
Metro Courier September 18, 2013
cc: Tameka Allen Deputy Administrator
Gary Hewitt Information Technology Department
Kevin Luce Information Technology Department
Revised: 8/15/2011
Attachment number 2 \nPage 5 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 6 of 40
RFP Item 13-191 Augusta Broadband Service
Due Date: Wednesday, October 16, 2013 @ 11:00 A.M.
INSTRUCTIONS TO SUBMIT
1.1 Purpose: The purpose of this document is to provide general and specific information for use by
vendors in submitting a bid to supply Augusta, Georgia with equipment, supplies, and or services
as listed above. All proposals are governed by the Augusta, Georgia Code.
1.2 How to Prepare Proposals: All proposals shall be:
(A) Prepared on the forms enclosed herewith, unless otherwise prescribed.
(B) Typewritten or completed with pen and ink, signed by the vendor or his authorized
representative, with all erasures or corrections initialed and dated by the official signing the
proposal. Proponents are encouraged to review carefully all provisions and attachments of this
document prior to completion. Each proposal constitutes an offer and may not be withdrawn
except as provided herein. Also, prices are to remain firm for the period stated herein.
1.3 How to Submit Proposals: All proposals shall be:
(A) Submitted in sealed opaque envelope, plainly marked with the RFP number and equipment,
supply and/or service description listed above.
(B) Mailed or delivered as follows in sufficient time to ensure receipt by the Procurement Director
on or before the date and time specified above.
(a) Mailing Address: Geri A. Sams, Procurement Director
530 Greene Street – Suite 605
Augusta, Georgia 30901
(b) Hand Delivery Address: Geri A. Sams, Procurement Director
Procurement Department – 6th Floor of the Municipal Building
Suite 605 - Augusta, Georgia
(c) RFPs not received by the time and date specified in the first paragraph of
the letter will not be opened.
1.4 The requirements of Sec. 1-10-50 of the Augusta, Georgia Code shall be applicable to this
RFP.
All specific requirements contained in the proposal including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of
the proposal which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta,
Georgia Commission.
Augusta’s invitation to bid shall include specifications prepared in accordance with 49 CFR Part
18.36, NFPA 414 (2007 edition), NFPA 1901, (2009 edition).
1.5 Procurement Protests:
(A) Right to Protest. Any actual or prospective Proponent offeror, or contractor who is aggrieved
in connection with the solicitation or award of a contract may protest to the Procurement Director.
(B) Filing of protest. Protests shall be made in writing to the Procurement Director and shall be
filed in within five (5) business days after the protestor knows or should have known of the facts
giving rise thereto. A protest is considered filed when received by the Procurement Department.
Protests filed after the five (5) day period shall not be considered and are deemed a failure
on the part of the protestor to exhaust administrative remedies.
Subject of Protest. Protestors may file a protest on any phase of solicitation or award
including but not limited to specifications preparation, bid solicitation, award, or disclosure
of information marked confidential in the bid or offer.
To expedite handling of protests, the written protest shall include as a minimum the
following:
(1) the name and address of the protestor;
(2) appropriate identification of the procurement, and, if a contract has been awarded, its
number;
(3) a statement of reasons for the protest; and
Attachment number 2 \nPage 6 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 7 of 40
(4) supporting exhibits, evidence, or documents to substantiate any claims unless not
available within the filing time in which case the expected availability date shall be
indicated.
(C) Stay of Procurements during Protests or Appeals. In the event of a timely protest under
section 1-10-82 of this Article, the Procurement Director shall not proceed further with the
solicitation or with the award of the contract unless the Administrator, after consultation with the
head of the using agency and General Counsel, makes determination that the award of the
contract without delay is necessary to protect substantial interests of Augusta, Georgia. Such a
determination may be made orally in a Committee Meeting, a Commission Meeting or may be
provided to the protestor in writing. (See Article 9 of Augusta, Georgia Code)
1.6 Failure to Submit: If a proposal is not submitted, vendor should return RFP sheets, stating
reason therefore, and indicate whether their business should be retained or removed from
Augusta, Georgia’s vendor’s list. The outside of the envelope should clearly be marked “No
Response”.
1.7 The requirements of Sec. 1-10-50(h) shall apply to this RFP. Errors in Proposals: Proponents
or their authorized representatives are expected to fully inform themselves as to the conditions,
requirements and specifications before submitting proposals. Failure to do so will be at the
Proponent’s own risk. In case of error in extension of prices in the proposal, the unit prices shall
govern.
Correction or withdrawal of proposals. Correction or withdrawal of inadvertently erroneous
proposals before or after proposal opening may be permitted under the circumstances described
below:
(1) Mistakes discovered before proposal opening may be modified or withdrawn by written or
telegraphic notice received in the Procurement Office prior to the time set for proposal
opening.
(2) The Proponent may withdraw the proposal, prior to proposal opening, without revealing
the amount of the proposal, by submitting a new sealed proposal and providing written
notice of such withdrawal.
(3) After the proposal opening, corrections to proposals shall be permitted only as to
proposal price and only to the extent that the Proponent can show by clear and
convincing evidence that a mistake of a non-judgmental character was made, the nature
of the mistake, and the proposal price actually intended. Otherwise, no changes in
proposal prices or other provisions of the RFP shall be permitted.
(4) In lieu of proposal correction, a Proponent alleging a material mistake of fact may be
permitted to withdraw its proposal if:
(i) Such error in the calculation of the proposal can be documented by clear and
convincing written evidence;
(ii) Such error can be clearly shown by objective evidence drawn from inspection of
the original work papers, documents, or materials used in the preparation of the
proposal sought to be withdrawn;
(iii ) The Proponent serves written notice upon the Procurement Director either prior
to the award of the contract or not later than forty-eight (48) hours after the
opening of proposals, excluding Saturdays, Sundays and legal holidays;
(iv) The proposal was submitted in good faith and the mistake was due to a
calculation or clerical error, an inadvertent omission or typographical error as
opposed to an error in judgment; and
(v) The withdrawal of the proposal will not result in undue prejudice to Augusta,
Georgia or other Proponents by placing them in a materially worse position than
they would have occupied if the proposal had never been submitted. (See Article 9
of Augusta, Georgia Code)
1.8 Standards for Acceptance of Proposal for Award Contract: Augusta, Georgia reserves the
right to reject any or all proposals and to waive any irregularities or technicalities in proposals
received whenever such rejections or waiver is in the interest of Augusta, Georgia and in
compliance with federal regulations. Proposals will be considered irregular if they show
Attachment number 2 \nPage 7 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 8 of 40
omissions, alterations of form, additions not called for, conditions, limitations, unauthorized
alternate proposals, or other irregularities of any kind. Proposals considered irregular may be
rejected by Augusta, Georgia. Augusta, Georgia reserves the right to reject the proposal of a
Proponent who has previously failed to perform properly or complete on time contracts of a
similar nature, or a proposal from a Proponent whom investigation shows is not in a position to
perform the contract, or a Proponent who failed to submitted any requested documentation,
including proposal, fidelity, performance and/or payment bonds.
1.9 Proposal. Means the solicited submission of information from a prospective offeror in accordance
with the terms of the applicable RFP and applicable law.
Responsive Bidder or Proposer. A person or entity that has submitted a bid or proposal which
conforms in all material respects to the requirements set forth in the invitation for bids or request
for proposal.
Proponent: Whenever the term "Proponent" is used it shall encompass the "contractor",
"purchaser" or other party having a contract with Augusta, Georgia in such capacity after a
contract has been entered into or between such party and Augusta, Georgia.
1.10 Compliance with laws: The Proponent shall obtain and maintain all licenses, permits, liability
insurance, workman's compensation insurance and comply with any and all other standards or
regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during
the performance of any contract between the Proponent and Augusta, Georgia. Any such
requirement specifically set forth in any contract document between the Proponent and Augusta,
Georgia shall be supplementary to this section and not in substitution thereof.
1.11 Termination of Contract: Augusta, Georgia may cancel the contract at any time for breach of
contractual obligations by providing the consultant with a written notice of such cancellation.
Should Augusta, Georgia exercise its right to cancel the contract for such reasons, the
cancellation shall become effective on the date as specified in the notice of cancellation sent to
the contractor.
1.12 Terms of Contract: This is a one (1) year contract with a possible one year option; unless
otherwise specified by the owner.
1.13 Reporting of anti-competitive practices to state. Under this article, collusion and other anti-
competitive practices among offerors are prohibited by local, state and federal laws, and Augusta,
Georgia, therefore, establishes the following:
(a) Certification of independent price determination. All offerors shall identify a person
having authority to sign for the offeror who shall certify, in writing, as follows:
"I certify that this offer is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting an offer for the same supplies, services, construction, or
professional or consultant services, and is in all respects fair and without collusion or fraud. I
understand collusive bidding is a violation of local, state and federal law and can result in fines,
prison sentences, and civil damages awards. I agree to abide by all conditions of this solicitation
and offer and certify that I am authorized to sign for this offeror."
(b) Compliance with this subsection shall be considered met if the certification of
independent price determination, as provided in this subsection, is set forth in an exhibit attached
to the offer and appropriate language incorporating the exhibit into the offer is set forth therein.
Attachment number 2 \nPage 8 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 9 of 40
(c) Reporting of anti-competitive practices. When for any reason collusion or other anti-
competitive practices are suspected among any offerors, a notice of the relevant facts shall be
transmitted to the State Attorney General by the Augusta, Georgia General Counsel for
investigation.
(d) By signing and submitting this proposal, Proponent declares that its agents, officers or
employees have not directly or indirectly entered into any agreements, participated in any
collusion or otherwise taken any action in restraint of free competitive bidding in connection with
this proposal. In the event, said Proponent is found guilty of collusion, the company and agents
will be removed from Augusta, Georgia’s bid list for up to three years and any current orders will
be canceled.
1.14 Augusta, Georgia pays by invoices only net 30. Unless otherwise arranged. Invoices should be
sent to the following address:
Augusta, Georgia
Accounting Department – Room 105
Municipal Building
530 Greene Street
Augusta, Georgia 30901
1.15 All Bids, Request for Proposal/Qualifications and or Quote are governed and awarded in
accordance with the applicable federal regulations and the Augusta, Georgia Code. To view the
Code visit Augusta, Georgia’s website at www.augustaga.gov or
http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.
1.16 Withdrawal and Submission of Modified Proposal: A Proponent may withdraw a proposal at any
time prior to the submission deadline by submitting a written notification of withdrawal signed by
the Proponent or his/her authorized agent. The Proponent or his authorized agent must, in
person, retrieve the entire sealed submission package. Another proposal may be submitted prior
to the deadline
1.17 Qualifications of Contractor and Subcontractor(s): Proponent shall agree to fully comply with
all Augusta, Georgia, state, and federal laws, regulations and ordinances governing performance
of the contract awarded. It will be the responsibility of the Proponent to obtain any and all
necessary permits and/or clearances necessary for completion of the contract.
Proponent shall provide a copy of all relevant licenses, certifications, including factory-training
certificates for major equipment.
GENERAL CONDITIONS
2.1 Specifications: Any obvious error or omission in specifications shall not inure to the benefit of
the Proponent but shall put the Proponent on notice to inquire of or identify the same from
Augusta, Georgia. Whenever mention is made of any article, material, or workmanship to be in
accordance with laws, ordinances, building codes, underwriter's codes, American Society for
Testing and Materials (A.S.T.M.) regulations or similar expressions, the requirements of these
laws, ordinances, etc., shall be construed to be the minimum requirements of these
specifications. Some specifications are made from actual samples or prior use.
2.2 Prices to be Firm: Vendor warrants that RFP, terms and conditions quoted in his submittal will
be firm for acceptance for a period of ninety (90) days from opening date.
2.3 Completeness: All information required by RFP must be completed and submitted to constitute a
proper proposal.
Attachment number 2 \nPage 9 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 10 of 40
2.4 Default Provision: The contract may be canceled or annulled by Augusta, Georgia in whole or in
part by written notice of default to the Contractor upon non-performance or violation of contract
terms. An award may be made to the next vendor, for articles and/or services specified or they
may be purchased on the open market and, the defaulting Contractor (or his surety) shall be
liable to Augusta, Georgia for costs to Augusta, Georgia in excess of the defaulted contract
prices. The Contractor shall continue the performance of this contract to the extent any part is
not terminated under the provisions of this clause.
2.5 Request for proposals.
Request for proposals shall be handled in the same manner as the bid process solicitation and
awarding of contracts for goods or services with the following exceptions:
(a) Only the names of the vendors making offers shall be disclosed at the proposal opening.
(b) Content of the proposals submitted by competing persons shall not be disclosed during
the process of the negotiations.
(c) Proposals shall be open for public inspection only after the award is made.
(d) Proprietary or confidential information, marked as such in each proposal, shall not be
disclosed without the written consent of the offeror.
(e) Discussions may be conducted with responsible persons submitting a proposal
determined to have a reasonable chance of being selected for the award. These discussions may
be held for the purpose of clarification to assure a full understanding of the solicitation
requirement and responsiveness thereto.
(f) Revisions may be permitted after submissions and prior to award for the purpose of
obtaining the best and final offers.
(g) In conducting discussions with the persons submitting the proposals, there shall be no
disclosure of any information derived from the other persons submitting proposals.
2.6 Sealed proposals.
(a) Conditions for use. The competitive sealed proposals method may be utilized when the
Augusta, Georgia Administrator approves the written justification of the Procurement Director or
using agency head that the sealed bid method is not in the best interest of Augusta, Georgia.
Generally, this method may be used when competitive sealed bidding (involving the preparation
of detailed and specific specifications) is either not practicable or not advantageous to Augusta,
Georgia. Augusta, Georgia is not restricted from using alternative procurement methods for
obtaining the best value on any procurement, such as Construction Management at Risk,
Design/Build, etc.
(b) Request for proposals. Competitive sealed proposals shall be solicited through a request
for proposals (RFP).
(c) Public notice. Adequate public notice of the request for proposals shall be given in the
same manner as provided in section 1-10- 50(c)(Public Notice and Bidder's List); provided the
normal period of time between notice and receipt of proposals minimally shall be fifteen (15)
calendar days.
(d) Pre-proposal conference. A pre-proposal conference may be scheduled at least five (5)
days prior to the date set for receipt of proposals, and notice shall be handled in a manner similar
to section 1-10-50(c)-Public Notice and Bidder's List. No information provided at such pre-
proposal conference shall be binding upon Augusta, Georgia unless provided in writing to all
offerors. Note: IN THE EVENT OF A MANDATORY PRE-BID CONFERENCE ALL
INTERESTED VENDORS MUST ATTEND.
(e) Receipt of proposals. Proposals will be received at the time and place designated in the
request for proposals, complete with proponent qualification and technical information. No late
proposals shall be accepted. Price information shall be separated from the proposal in a sealed
envelope and opened only after the proposals have been reviewed and ranked.
The names of the offerors will be identified at the proposal acceptance; however, no proposal will
be handled so as to permit disclosure of the detailed contents of the response until after award of
contract. A record of all responses shall be prepared and maintained for the files and audit
purposes.
Attachment number 2 \nPage 10 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 11 of 40
(f) Public inspection. The responses will be open for public inspection only after contract
award. Proprietary or confidential information marked as such in each proposal will not be
disclosed without written consent of the offeror.
(g) Evaluation and selection. The request for proposals shall state the relative importance of
price and other evaluation factors that will be used in the context of proposal evaluation and
contract award. (Pricing proposals will not be opened until the proposals have been reviewed and
ranked). Such evaluation factors may include, but not be limited to:
(1) The ability, capacity, and skill of the offeror to perform the contract or provide the
services required;
(2) The capability of the offeror to perform the contract or provide the service
promptly or within the time specified, without delay or interference;
(3) The character, integrity, reputation, judgment, experience, and efficiency of the
offeror;
(4) The quality of performance on previous contracts;
(5) The previous and existing compliance by the offeror with laws and ordinances
relating to the contract or services;
(6) The sufficiency of the financial resources of the offeror relating to his ability to
perform the contract;
(7) The quality, availability, and adaptability of the supplies or services to the
particular use required; and
(8) Price.
(h) Selection committee. A selection committee, minimally consisting of representatives of
the procurement office, the using agency, and the Administrator's office or his designee shall
convene for the purpose of evaluating the proposals.
(i) Preliminary negotiations. Discussions with the offerors and technical revisions to the
proposals may occur. Discussions may be conducted with the responsible offerors who submit
proposals for the purpose of clarification and to assure full understanding of, and conformance to,
the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to
any opportunity for discussions and revision of proposals and such revisions may be permitted
after submission and prior to award for the purpose of obtaining best and final offers. In
conducting discussions, there shall be no disclosure of information derived from proposals
submitted by competing offerors.
(j) From the date proposals are received by the Procurement Director through the date of
contract award, no offeror shall make any substitutions, deletions, additions or other changes in
the configuration or structure of the offeror’s teams or members of the offeror’s team.
(k) Final negotiations and letting the contract. The Committee shall rank the technical proposals,
open and consider the pricing proposals submitted by each offeror. Award shall be made or
recommended for award through the Augusta, Georgia Administrator, to the most responsible
and responsive offeror whose proposal is determined to be the most advantageous to Augusta,
Georgia, taking into consideration price and the evaluation factors set forth in the request for
proposals. No other factors or criteria shall be used in the evaluation. The contract file shall
contain a written report of the basis on which the award is made/recommended. The contract
shall be awarded or let in accordance with the procedures set forth in this Section and the other
applicable sections of Augusta, Georgia’s Code.
Attachment number 2 \nPage 11 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 12 of 40
2.7 Letting the contract: The contract shall be awarded or let in accordance with procedures set
forth herein. Award shall occur with reasonable promptness by appropriate written notice to the
highest scored, responsible and responsive Proponent whose proposal meets the requirements
and criteria set forth in the RFP.
In addition to price and other material factors, the Procurement Director, in consultation with the
using agency, shall consider the following in the context of award recommendations:
(1) The ability, capacity, and skill of the bidder to perform the contract or provide the services
required,
(2) The capability of the bidder to perform the contract or provide the service promptly or
within the time specified, without delay or interference,
(3) The character, integrity, reputation, judgment, experience, and efficiency of the bidder,
(4) The quality of performance on previous contracts,
(5) The previous and existing compliance by the bidder with laws and ordinances relating to
the contract or services,
(6) The sufficiency of the financial resources of the bidder relating to his ability to perform the
contract,
(7) The quality, availability, and adaptability of the supplies or services to the particular use
required, and
(8) The number and scope of conditions attached to the bid by the bidder.
2.8 Local Vendor Preference (when applicable): The Local Vendor Preference policy shall only be
applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest
local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders.
The lowest local qualified bidder will be allowed to match the bid of the lowest non-local bidder
and, if matched, the lowest local qualified bidder will be awarded the contract.
For the purposes of this section, "local bidder" shall mean a business which:
(1) Has had a fixed office or distribution point in and having a street address within the
geographic limits of Richmond County, Georgia for at least six (6) months immediately
prior to the issuance of the request for bids or quotes by Augusta; and
(2) Holds any business license required by the AUGUSTA, GA. CODE; and
(3) Employees at least one full-time employee, or two part-time employees whose primary
residence is within the geographic limits of Richmond County, Georgia or if the business
has no employees, the business shall be at least fifty percent (50%) owned by one or
more persons whose primary residence is within the geographic limits of Richmond
County, Georgia. Vendors must complete the enclosed vendor’s Registration form.
Vendors must complete the enclosed vendor’s Registration form.
2.9 Minority/Women Business Enterprise (MWBE) Policy: Court Order Enjoining Race-Based
Portion of DBE Program. Augusta, Georgia does not have a race or gender conscious
Disadvantaged Business Enterprises (DBE) program for projects having Augusta, Georgia
as the source of funding. Augusta does enforce mandatory DBE requirements of federal
and state agencies on contracts funded by such agencies and has a DBE Program to
comply with U.S. Department of Transportation (DOT), Federal Transit Administration
(FTA), Federal Aviation Administration (FAA) and other federal and state mandated DBE
requirements for certain DOT, FTA, FAA, and other federal and state assisted contracts as
required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et. seq. This DBE program
is only for DOT, FTA and FAA assisted contracts and other federal or state funded
contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA. Code.)
Augusta, Georgia prohibits any language in any solicitation, bid or contract that is
inconsistent with the July 21, 2011 Court Order in the case, Thompson Wrecking, Inc. v.
Augusta Georgia, civil action No. 1:07-CV-019. Any such language appearing in any
Augusta, Georgia solicitation, bid or contract is void and unenforceable.
A copy of this Order can be reviewed at www.augustaga.gov home page.
2.10 Qualified Vendor: A "Qualified Vendor" is defined for this purpose as one who meets, or by the
date of proposal acceptance can meet, all requirements for licensing, insurance and service
contained within these specifications.
Attachment number 2 \nPage 12 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 13 of 40
2.11 Compliance with Specifications - Terms and Conditions: The RFP, Legal Advertisement,
General Conditions and Instructions to Proponents, Specifications, Special Conditions, Vendor's
Submittal, Addendum, and/or any other pertinent documents form a part of this proposal and by
reference are made a part hereof.
2.12 Notice to Proceed: The Procurement Director shall, after consultation with the using agency,
issue a Notice to Proceed to the contractor, stating the name of the project, the date upon which
the project is to begin, the contact name and telephone number for the using agency and the
contract term. The successful Proponent shall not commence work under this request for
proposal until duly notified by receipt of contract signed as executed by the Mayor/Commission or
Administrator or their designee (Clerk or Commission or the Procurement Director). If the
successful vendor does commence any work prior to receiving official notification, he does so at
his own risk.
2.13 Interpretation of Bid/Proposal: No interpretation of the meaning of the Contract Documents as
defined in the General Conditions, nor correction of any apparent ambiguity, inconsistency, or
error therein, will be made to Proponents orally. In addition, every request for such interpretation
or correction shall be submitted by fax or email only to the Procurement Department. The
Procurement Department is the SOLE contact for Proponents throughout the bid/proposal
process. All questions are to be submitted by fax (706 821-2811) or email
(procbidandcontract@augustaga.gov) in accordance to the Bid/RFP/RFQ. Bidders are not
to contact any employee of Augusta, Georgia, agent, consultant or any Commissioner during the
Bid/RFP process except as directed above. Failure to comply with this requirement shall be
grounds for disqualification of the Bidder. All such interpretations and supplemental instructions
will be transmitted to all Bidders not later than five (5) working days prior to the last day for
submitting RFPs.
2.14 Employment Eligibility Verification and Systematic Alien Verification for Entitlements
(SAVE):
All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical
performance of services shall be required to execute an Affidavit verifying its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is
contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number
and must be in compliance with the electronic verification of work authorized programs operated
by the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act of
1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines
established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program
throughout the contract term. All contractors shall further agree that, should it employ or contract
with any subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each
subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-
91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
All contractors shall further agree to maintain records of such compliance and provide a copy of
each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform
such physical services.
ATTACHMENT B – Prime Contractors Affidavit and Agreement
Subcontractor Affidavit and Agreement
Non Collusion Affidavit of Subcontractor
The successful vendor will submit the above forms to the Procurement Department no later than
five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date
forms are to be received).
Attachment number 2 \nPage 13 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 14 of 40
Systematic Alien Verification for Entitlements (SAVE) Program
O.C.G.A. § 50-36-1, requires Georgia’s cities to comply with the federal Systematic Alien
Verification for Entitlements (SAVE) Program. SAVE is a federal program used to verify that
applicants for certain “public benefits” are legally present in the United States. Contracts with
Augusta, Georgia are considered “public benefits.” Therefore, the successful bidder will be
required to provide the Affidavit Verifying Status for Augusta Benefit Application prior to receiving
any Augusta, Georgia contract. The affidavit is included as part of this Bid/RFP/RFQ
package and is required to be returned with your submittal.
SPECIAL CONDITIONS
3.1 Augusta, Georgia's right to amend solicitations or awards that are in violation of law.
Applicability. This section applies where it is determined by administrative review that a
solicitation or award of a contract is in violation of applicable law. For purposes of this section
administrative review shall refer to a review by the Procurement Director and/or Augusta, Georgia
Administrator in consultation with the General Counsel.
(a) Prior to bid opening or closing date for receipt of proposals. If prior to the bid opening or
the closing date for receipt of proposals, the Procurement Director, after consultation with the
Augusta, Georgia Administrator, and the Augusta, Georgia General Counsel, determines that a
solicitation is in violation of federal, state, or local law or ordinance, then the solicitation shall be
canceled or revised to comply with applicable laws.
(b) Prior to award. If after bid opening or the closing date for receipt of proposals, the
Procurement Director, after consultation with the Administrator or his designee, and the General
Counsel determine that a solicitation or proposed award is in violation of federal, state or
municipal law, then the solicitation or proposed award shall be canceled.
(c) After award. If, after an award, the Procurement Director, after consultation with the
Administrator and the General Counsel, determines that a solicitation or award of a contract was
in violation of applicable law, the following options shall be available to Augusta, Georgia:
(1) The contract may be ratified and affirmed, provided it is determined that doing so is in the
best interest of Augusta, Georgia and the person or company awarded the contract has
not acted fraudulently or in bad faith; or
(2) If services or work have not commenced under the contract, it may be terminated and
declared null and void; or
(3) If services or work have commenced under the contract, it may be terminated and the
person awarded the contract shall be compensated for the actual expenses reasonably
incurred for partially performing and in terminating its performance under the contract.
3.2 Bonds: (Check where applicable) Bid security shall be a bond provided by a surety company
authorized to do business in the State of Georgia or the equivalent in cashier's or certified check
(Checks shall be made payable to Augusta, Georgia), or such other security as approved by the
Augusta, Georgia General Counsel.
[ ] (A) Each Proponent shall post a bid bond, or certified check made payable to Augusta,
Georgia in the amount of 10% of the proposal price. A company check is not acceptable. No
proposals shall be read or considered without a proper form of security.
[X] (B) No bond or certified check is required.
[ ] (C) Proponent shall post a payment/performance bond payable to Augusta, Georgia in the
amount of 100% of the proposal price if awarded the purchase. Such bond(s) are due prior to
contract execution as a guarantee that goods meet requirements of the contract including timely
delivery, performance specifications and warranty requirements.
Such bonds will also guarantee quality performance of services and timely payment of invoices to
any subcontractors.
[ ] (D) Proponent shall post a performance bond in the amount of 100% of the proposal price if
awarded the purchase. Such bond(s) are due prior to contract execution as a guarantee of timely
delivery and that equipment, materials and/or goods are delivered according to specifications.
In accordance with Article 5 of Augusta, Georgia’s Code. Augusta Georgia’s code can be viewed
in its entirety @ http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.
Attachment number 2 \nPage 14 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 15 of 40
3.3 Augusta, Georgia License Requirement: Contractor must be licensed in the State of Georgia
or by the Governmental entity for where they do the majority of their business. If your
Governmental entity (State or Local) does not require a business license, your company will be
required to obtain a Richmond County business license if awarded a Bid/RFP/RFQ. For further
information contact the License and Inspection Department @ 706 312-5162.
General Contractors License Number: If applicable, Proponents responding to this Request for
Proposal must provide their General Contractors License number in accordance with O.C.G.A. §43-41,
or be subjected to penalties as may be required by law.
Utility Contractor License Number: If applicable, bidders responding to this Request for Proposal
must provide their Utility License Number in accordance with O.C.G.A. §43-14, or be subjected to
penalties as may be required by law.
3.4 Warranty Requirements: (Check where applicable)
[ ] (A) Provisions of item 2.12 in regards to quality shall apply.
[ ] (B) Warranty required.
[ ] (a) Standard Warranty shall be offered with bid.
[ ] (b) Extended Warranty shall be offered with bid.
3.5 Terms of Contract: (Check where applicable)
[ ] (A) Annual Contract
[ ] (B) One time Purchase.
[ X] (C) Other
3.6 Use of Augusta, Georgia Landfill. All contracts for contractors performing demolition and/or
construction projects for Augusta, Georgia shall contain a provision requiring that all debris, trash
and rubble from the project be transported to and disposed of at the Augusta, Georgia Solid
Waste Landfill in accordance with local and state regulations. The contractor shall provide
evidence of proper disposal through manifests, which shall include the types of material disposed
of, the name and location of the disposal facility, date of disposal and all related fees.
Attachment number 2 \nPage 15 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 16 of 40
OTICE TO ALL PROPOETS
(PLEASE READ CAREFULLY)
ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS
PLEASE READ CAREFULLY:
Attachment B is a consolidated document consisting of:
1. Business License Number Requirement (must be provided)
2. Acknowledgement of Addenda (must be acknowledged, if any)
3. Statement of Non-Discrimination
4. Non-Collusion Affidavit of Prime Bidder/Offeror
5. Conflict of Interest
6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)
Attachment B Must be Notarized & all 3 Pages Must be returned with your submittal - No Exceptions.
Business License Requirement: Contractor must be licensed in the Governmental entity for where they do
the majority of their business. Your company’s business license number must be provided on Page 1 of
Attachment B. If your Governmental entity (State or Local) does not require a business license, your company
will be required to obtain a Richmond County business license if awarded a Bid/RFP/RFQ. For further
information contact the License and Inspection Department @ 706 312-5162.
Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.
E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be
required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU)
Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program ) (Must Be Returned With
Your Submittal)
Return Only If Applicable:
1. The Exception Sheet (if applicable)
2. Local Vendor Registration (if applicable)
______________________________________________________________________
DO NOT RETURN AT THIS TIME:
1. Georgia Security and Immigration Subcontractor Affidavit
2. Non-Collusion Affidavit of Sub-Contractor
Note: The successful vendor will submit the above forms to the Procurement
Department not later than five (5) days after receiving the “Letter of
Recommendation” (vendor’s letter will denote the date forms are to be
received).
______________________________________________________________________
WARNING: Please review “Notice to Proponents” regarding Augusta Georgia’s Local Small Business
Opportunity Program Proponent Requirements.
Proponents are cautioned that acquisition of BID documents through any source other than
the office of the Procurement Department is not advisable. Acquisition of BID documents
from unauthorized sources places the proponent at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Bids/RFPs/RFQs are publicly opened. It is your responsibility to ensure that your company
has met the Specifications and Licenses’ requirements prior to submitting a Bid/RFP/RFQ.
Rev. 6/27/2013
Attachment number 2 \nPage 16 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 17 of 40
Attachment B
You Must Complete and Return all 3 pages of Attachment B with Your Submittal. Document Must Be Notarized.
Augusta, Georgia Augusta Procurement Department
ATTN: Procurement Director
530 Greene Street, Suite 605
Augusta, Georgia 30901
Name of Bidder: ________________________________________________________________________________
Street Address: ________________________________________________________________________________
City, State, Zip Code: ___________________________________________________________________________
Phone: ______________________ Fax: __________________________Email: _____________________________
Do You Have A Business License? Yes: ______ No: ______
Business License # for your Company (Must Provide): ______________________________________________
Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity
(State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if
awarded a Bid/RFP/RFQ. For further information contact the License and Inspection Department @ 706 312-5162.
List the State, City & County that issued your license: _______________________________________________
Acknowledgement of Addenda: (#1)____: (#2)____: (#3) ____: (#4)____ : (#5)____: (#6)____: (#7)____: (#8) ___:
NOTE: CHECK APPROPRIATE BOX(ES)- ADD ADDITIONAL NUMBERS AS APPLICABLE
Statement of Non-Discrimination
The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business
opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we
have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to
prime contracting, subcontracting or partnering opportunities.
The undersigned covenants and agrees to make good faith efforts to ensure maximum
practicable participation of local small businesses on the bid or contract awarded by Augusta, Georgia.
The undersigned further covenants that we have completed truthfully and fully the required forms
regarding good faith efforts and local small business subcontractor/supplier utilization.
The undersigned further covenants and agrees not to engage in discriminatory conduct of any
type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business
Opportunity Program. Set forth below is the signature of an officer of the bidding/contracting entity with
the authority to bind the entity.
The undersigned acknowledge and warrant that this Company has been made aware of
understands and agrees to take affirmative action to provide such companies with the maximum
practicable opportunities to do business with this Company;
That this promise of non-discrimination as made and set forth herein shall be continuing in nature
and shall remain in full force and effect without interruption;
That the promises of non-discrimination as made and set forth herein shall be and are hereby
deemed to be made as part of and incorporated by reference into any contract or portion thereof which
this Company may hereafter obtain and;
That the failure of this Company to satisfactorily discharge any of the promises of
nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling
Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies
including but not limited to cancellation of the contract, termination of the contract, suspension and
debarment from future contracting opportunities, and withholding and or forfeiture of compensation due
and owing on a contract.
Attachment number 2 \nPage 17 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 18 of 40
Attachment B - Page 2 of 3
Non-Collusion of Prime Bidder/Offeror
By submission of a bid, the vendor certifies, under penalty of perjury, that to the best of its
knowledge and belief:
(a) The prices in the proposal have been arrived at independently without collusion,
consultation, communications, or agreement, for the purpose of restricting competition, as to
any matter relating to such prices with any other vendor or with any competitor.
(b) Unless otherwise required by law, the prices which have been quoted in the proposal have
not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other
vendor or to any competitor.
(c) No attempt has been made, or will be made, by the vendor to induce any other person,
partnership or corporation to submit or not to submit a proposal for the purpose of restricting
competition. Collusions and fraud in bid preparation shall be reported to the State of Georgia
Attorney General and the United States Justice Department.
Conflict of Interest
By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of
its knowledge and belief:
1. No circumstances exist which cause a Conflict of Interest in performing the services required
by this ITB, and
2. That no employee of the County, nor any member thereof, not any public agency or official
affected by this ITB, has any pecuniary interest in the business of the responding firm or his
sub-consultant(s) has any interest that would conflict in any manner or degree with the
performance related to this ITB.
By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its
knowledge and belief:
(a) The prices in the bid have been arrived at independently without collusion, consultation,
communications, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other vendor or with any competitor.
(b) Unless otherwise required by law, the prices which have been quoted in the bid have not
knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other
vendor or competitor.
c) No attempt has been made, or will be made, by the vendor to induce any other person,
partnership or cooperation to submit or not to submit a bid for the purpose of restricting
competition. For any breach or violation of this provision, the County shall have the right to
terminate any related contract or agreement without liability and at its discretion to deduct from
the price, or otherwise recover, the full amount of such fee, commission, percentage, gift,
payment or consideration.
You Must Complete and Return all 3 pages of Attachment B with Your Submittal. Document Must Be Notarized.
Attachment number 2 \nPage 18 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 19 of 40
Attachment B - Page 3 of 3
Contractor Affidavit and Agreement
By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. 13-10-91,
stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia
Board of Commissioners has registered with and is participating in a federal work authorization program*
[any of the electronic verification of work authorization programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated by the
United States Department of Homeland Security to verify information of newly hired employees, pursuant
to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the
applicability provisions and deadlines established in 0.C.G.A 13-10-91. The undersigned further agrees
that, should it employ or contract with any subcontractor(s) in connection with the physical performance of
services pursuant to this contract with Augusta, Georgia Board of Commissioners, contractor will secure
from such subcontractor(s) similar verification of compliance with 0.C.G.A 13-10-91 on the Subcontractor
Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to
maintain records of such compliance and provide a copy of each such verification to the Augusta,
Georgia Board of Commissioners at the time the subcontractor(s) is retained to perform such service.
Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or
after July 1, 2009.
For additional information or to enroll your company, visit the State of Georgia website:
https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf
**E-Verify * User Identification Number (Company I.D.) ______________________________
NOTE: E-VERIFY USER IDENDIFICATION NUMBER (COMPANY I.D.) MUST BE PROVIDED: IN ADDITION, THE RECOMMENDED
AWARDED VENDOR WILL BE REQUIRED TO PROVIDE A COPY OF HOMELAND SECURITY’S MEMORANDUM OF
UNDERSTANDING (MOU)
The undersigned further agrees to submit a notarized copy of Attachment B and any required
documentation noted as part of the Augusta, Georgia Board of Commissions specifications
which govern this process. In addition, the undersigned agrees to submit all required forms for
any subcontractor(s) as requested and or required. I further understand that my submittal
will be deemed non-compliant if any part of this process is violated.
__________________________________________
Company Name
_________________________________________
BY: Authorized Officer or Agent
(Contractor Signature)
________________________________________
Title of Authorized Officer or Agent of Contractor
_________________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF __________________, 20___
__________________________________________ NOTARY SEAL
Notary Public
My Commission Expires:______________________________________________
You Must Complete and Return all 3 pages of Attachment B with Your Submittal. Document Must Be Notarized.
REV. 6/27/2011
Attachment number 2 \nPage 19 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 20 of 40
You Must Complete and Return with Your Submittal. Document Must Be Notarized
Systematic Alien Verification for Entitlements (SAVE) Program
Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under
oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol
License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am
stating the following with respect to my bid for an Augusta, Georgia contract for
____________________________________________________
[Bid/RFP/RFQ Project Number and Project Name]
____________________________________________________________________________
[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private
entity]
____________________________________________________________________________
[Print/Type: Name of business, corporation, partnership, or other private entity]
1.) _________ I am a citizen of the United States.
OR
2.) _________ I am a legal permanent resident 18 years of age or older.
OR
3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the
Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and
lawfully present in the United States.*
In making the above representation under oath, I understand that any person who knowingly and
willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be
guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.
_________________________________________
Signature of Applicant
_____________________________________________
Printed Name
_____________________________________________
*Alien Registration umber for on-Citizens
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ___________, 20____
________________________________________________________
Notary Public
My Commission Expires: _____________________________ NOTARY SEAL
Note: THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL
REV. 9/25/2012
Attachment number 2 \nPage 20 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 21 of 40
EXCEPTION SHEET
If the commodity (ies) and/or services proposed in the response to this proposal is in
anyway different from that contained in this proposal or bid, the Proponent is
responsible to clearly identify by specification section number, all such differences in the
space provided below. Otherwise, it will be assumed that Proponent(s) offer is in total
compliance with all aspects of the proposal or bid.
Below are the exceptions to the stated specifications:
________________________________________
Signature
________________________________________
Date
_________________________________________
Company
_______________________________________
Title
Return with submittal if the commodity and/or services proposed in the response to this
proposal are in anyway different from that contained in the specifications.
REV. 6/27/2011
Attachment number 2 \nPage 21 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 22 of 40
STATE OF GEORGIA - COUNTY OF RICHMOND BID/RFP/RFQ#_____________
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its compliance with 0.C.G.A.
13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the
physical performance of services under a contract with _________________________ on
behalf of Augusta, Georgia Board of Commissioners has registered with and is participating in a
federal work authorization program* [any of the electronic verification of work authorization
programs operated by the United States Department of Homeland Security or any equivalent
federal work authorization program operated by the United States Department of Homeland
Security to verify information of newly hired employees, pursuant to the Immigration Reform and
Control Act of 1986 ([RCA), P.L. 99-603], in accordance with the applicability provisions and
deadlines established in O. C. G. A 13-10-91.
__________________________________________
E-Verify * User Identification Number
__________________________________________
Company Name
__________________________________________
BY: Authorized Officer or Agent
(Contractor Signature)
__________________________________________
Title of Authorized Officer or Agent of Contractor
__________________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE
___________ DAY OF ________________, 20___
__________________________________________
Notary Public
My Commission Expires:
_______________________________________ NOTARY SEAL
Note: The successful vendor will submit the above forms to the Procurement Department no later than five
(5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be
received).
REV. 7/22/2011
Georgia Law requires your company to have an
E-Verify*User Identification Number on or after July
1, 2009.
For additional information: State of Georgia
http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf
https://e-verify.uscis.gov/enroll/
Attachment number 2 \nPage 22 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 23 of 40
In accordance with the Laws of Georgia, the following affidavit is required by all vendors
NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
I, __________________________________ certify that this bid or proposal is made without prior
understanding, agreement or connection with any corporation, firm or person submitting a bid for the
same work, labor or service to be done or the supplies, materials or equipment to be furnished and is in
all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and
federal law and can result in fines, prison sentences and civil damages awards. I agree to abide by all
conditions of this bid or proposal and certify that I am authorized to sign this bid or proposal for the
Proponent.
Affiant further states that pursuant to O.C.G.A. Section 36-91-21 (d) and (e),
______________________________________________ has not, by itself or with others, directly or
indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means
whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from
making a bid or offer on the project by any means whatever, nor has Affiant caused or induced another to
withdraw a bid or offer for the work.
Affiant further states that the said offer of ____________________________ is bona fide, and that no
one has gone to any supplier and attempted to get such person or company to furnish the materials to the
Proponent only, or if furnished to any other Proponent, that the material shall be at a higher price.
_______________________________________________
Signature of Authorized Company Representative
_______________________________________________
Title
Sworn to and subscribed before me this ______ day of _________________, 20__.
________________________________________________
Notary Signature
Notary Public: ________________________________ (Print Name)
County: _____________________________________
Commission Expires: __________________________ NOTARY SEAL
Note: The successful vendor will submit the above forms to the Procurement Department no later than five
(5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be
received).
Rev. 6/27/2013
Attachment number 2 \nPage 23 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 24 of 40
Local Small Business Opportunity Program
Ordinance Requirements
Notice To All Proponents
(PLEASE READ CAREFULLY)
Shall apply to ALL Bids/RFPs/RFQs regardless of the dollar amount
In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractors agree to collect and
maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local
Small Business Opportunity Program and to make such records available to Augusta, Georgia
upon request. The requirements of the Local Small Business Opportunity Program can be found
at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to
Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each
contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any
as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the
Director of Minority and Small Business Opportunities, and shall be submitted at such times as
required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need
assistance completing a form or filing information, please contact the LSBO Program office at
(706) 821-2406. Failure to provide such reports within the time period specified by Augusta,
Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not
limited to, withholding payment from the Contractor and/or collecting liquidated damages.
To print a copy of the Prime Contractor Data Collection Form visit:
http://www.augustaga.gov/index.aspx?NID=1672
For questions and or additional information please contact:
Mrs. Yvonne Gentry
Local Small Business Opportunity Program
530 Greene Street, Room 305
Augusta, Georgia 30901
(706) 821-2406
Website: http://www.augustaga.gov/index.aspx?nid=83
Rev. 6/27/2013
Attachment number 2 \nPage 24 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 25 of 40
SHALL APPLY TO PROJECTS $100,000 & UP
Local Small Business Opportunity Program (Continued)
Sec. 1-10-129. Local small business opportunities program participation.
(a) Sealed Bids, Sealed Proposals, Professional Services And Other Major Purchasing. The following
procedures and contract requirements will be used to insure that local small businesses are encouraged to
participate in Augusta, Georgia contracts, including but not limited to construction contracts, requests for
professional services and the performance of public works contracts. The Augusta, Georgia user department
shall indicate goals for local small business in all solicitations for contracts over $100,000 in value:
(1) Bid conditions, requests for proposals, and all other specifications for contracts awarded by
Augusta, Georgia will require that, where subcontracting goal is utilized in performing the contract, the
bidder or proponent, will make Good Faith Efforts to subcontract with or purchase supplies from local small
businesses. Bid specifications will require the bidder or proponent to keep records of such efforts that are
adequate to permit a determination of compliance with this requirement.
(2) Each Proponent shall be required to provide documentation of achieving goal or provide
documentation of Good Faith Efforts to engage local small businesses as subcontractors or suppliers, the
names of local small businesses and other subcontractors to whom it intends to award subcontracts, the
dollar value of the subcontracts, and the scope of the work to be performed, recorded on the form(s)
provided or made available as part of the bid package. If there are no sub-contracting opportunities, bidder
shall so indicate on the appropriate form.
(6) All solicitation documents shall require bidders or proponents to submit with their bid/proposal
the following written documents, statements or forms, which shall be made available by the Procurement
Department.
(i) Non-Discrimination Statement which shall affirm the bidder’s: (a) adherence to the policies of
Augusta, Georgia relating to equal opportunity in contracting; (b) agreement to undertake certain measures
as provided in this policy to ensure maximum practicable participation of local small businesses; and (c)
agreement not to engage in discriminatory conduct of any type.
(ii) Proposed Local Small Business Subcontractor/Supplier Utilization Plan.
(iii) Documentation of Good Faith Efforts to use local small businesses.
Failure to submit the above documentation shall result in the bid or proposal being declared
non-responsive.
(d) Post Contract Award Requirements. The purpose of this sub-section is to establish requirements for
contractor compliance with the LSBOP after a contract has been awarded. This is incorporated into all
Augusta, Georgia Contracts for which a local small business goal has been established or negotiated.
(1) Contractors shall have an affirmative, ongoing obligation to meet or exceed the committed local
small business goal for the duration of the contract. The Augusta, Georgia may deem a contractor to be in
violation of the LSBOP and in breach of its contract if at any time Augusta, Georgia determines that:
(a) The contractor will not meet the committed local small business goals; and
(b) the reasons for the contractor’s failure are within the contractor’s control. For example, if a
contractor does not meet the local small business goal because the contractor terminated a local small
business without cause or if the contractor caused and local small business to withdraw from the project
without justification, then Augusta, Georgia is justified in finding the contractor to be in violation of the
LSBOP.
(h) Compliance.
(4) The Director of minority and small business opportunities shall be responsible for evaluating
good faith efforts documentation and subcontractor information submitted by bidders in conformance with,
the AUGUSTA, GA. CODE and any State and Federal Laws applicable to any bid specifications for
competitive sealed bid or competitive sealed proposal projects prior to award of the contract.
(i) Competitive Bids.
Nothing in this Policy is to be construed to require Augusta, Georgia to award a bid contract to other than the
lowest responsible bidder, or to require contractors to award to subcontractors, or to make significant
material purchases from local small businesses who do not submit the best overall pricing to Augusta,
Georgia.
Sec. 1-10-130. Exceptions – federally funded projects.
In accordance with § 1-10-8 and Chapter 10B, the LSBOP shall only be utilized with federally funded
projects, solicitations or contracts as authorized by federal (and Georgia) laws, regulations and conditions
applicable to such projects. To the extent that there are any conflicts between any such laws, regulations or
conditions and the LSBOP, the federal (and Georgia) laws, regulations and conditions shall control.
For questions and or additional information please contact: Mrs. Yvonne Gentry, Local Small Business Opportunity
Program, 530 Greene Street, Room 305, Augusta, Georgia 30901 (706) 821-2406. NOTE: All forms should be submitted in
a separate, sealed envelope labeled Local Small Business Required Forms, Company’s Name & Bid Number.
Rev. 6/27/2013
Attachment number 2 \nPage 25 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 26 of 40
INTRODUCTION AND INSTRUCTIONS
TO VENDORS
Introduction
This Request for Proposal (RFP) is issued by The Augusta Procurement Department and The
Augusta Information Technology Department on behalf of Augusta, Georgia government. The
purpose of the RFP is to provide qualified vendors with sufficient information to prepare and
submit a response for consideration by Augusta, (herein after referred to as "the Owner")
regarding the operation of Augusta’s Wireless Broadband Network.
We invite vendors to submit proposals in accordance with the requirements, terms, and conditions
of this RFP, RE: RFP 13-191 Augusta Broadband Services.
This RFP sets forth the requirements for services, submission of and specified format for
proposals, and solicits a detailed response from vendors to include service description.
Background Information
In 2007, Augusta received a grant from the State of Georgia’s Wireless Communities Georgia
(WCG) program to enable Augusta to build and pay for the infrastructure of a broadband wireless
network. Augusta is seeking a qualified Internet Service Provider (ISP) to operate the Augusta-
owned wireless network. Attached is a map identifying the coverage area of Augusta’s Wireless
Broadband Network (Appendix A).
Augusta has provided the capital required to build the network. Augusta is seeking a qualified
Internet Service Provider (ISP) to operate the network in its current configuration. Modifications to
the existing footprint are to be submitted to Augusta for approval.
Augusta will retain ownership of all assets purchased by Augusta for the duration and after
termination of the contract. All assets will be leased to the ISP for the sum of one (1) dollar for the
duration of the contract.
Deployment Cost
Augusta has incurred all deployment costs. The vendor is expected to operate the network in its
existing configuration. Network expansion is desired as funding sources are identified.
RFP Overview and Requirements
Augusta has deployed Tropos equipment throughout the coverage area. One hundred thirty
(130) Tropos 5210 Access Points (APs) are installed throughout the network. Sixty two (62)
owned vertical assets were utilized. See attached is a photo (Appendix B). Sixty eight (68)
separate poles with electrical service were installed. See attached photo (Appendix C). Augusta
currently pays for all electrical costs.
The ISP must provide the following services:
- Customer service and support
- Billing support
- Maintenance and technical support for the network
- Minimum 200 accounts to Augusta
- Market the network to increase network utilization
If any compensation is being proposed to Augusta, identify the amount of compensation you are
proposing and the method used to calculate the proposed compensation. All pricing
information is required to be enclosed in a separate sealed envelope labeled – Pricing
Information for RFP 13-192 Augusta Broadband Services along with the vendor name.
Attachment number 2 \nPage 26 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 27 of 40
Deployment of New Network Equipment - ISP
The ISP will be responsible for the deployment of, fees, monthly rental, maintenance, and power
requirements for all new equipment installed. This includes working any companies including but
not limited to Georgia Power or AT&T in regards to installing access points or equipment on non-
city owned assets.
Augusta Assets
Augusta will provide the use of its assets to the chosen ISP. These include access to all
Augusta-owned light poles, traffic lights, buildings or roof tops at no charge. Augusta will also pay
the power for any access points that reside on any of its property in regards to the deployment or
expansion of the wireless network.
Coverage/Maintenance
The ISP shall provide a “best-effort” at providing 24/7 support and maintenance to provide high-
quality wireless service and reliability within wireless footprint.
Maintenance - Support any and all maintenance needed on all network equipment, including
reconfiguring, replacing and repairing any access points or core equipment on an ongoing basis.
If equipment repair is cost prohibitive equipment replacement is requested.
Expanding the Network
Augusta will make reasonable efforts to make any Augusta-owned street lights, traffic
signal poles or other assets available for mounting of new wireless access points,
gateway devices and backhaul equipment available to the ISP provider if they choose to
expand the network beyond the current deployment area.
Any other assets, poles or street lights that are not owned by Augusta will need to be
negotiated directly by the ISP. Any expansion of the network will be at the cost of the
selected ISP. The ISP may tie in any additional expansion and or equipment back into
the original core equipment provided that the coverage is within the jurisdiction of
Augusta. If connectivity is desired outside of the jurisdiction of Augusta, approval must
be attained prior to connection.
Customer Care
The ISP should provide the following customer care support for the network. If the ISP has a
different model for customer support, please identify.
- Tier 1
o Support for all Services, including providing subscribers with phone, web, e-
mail and instant messaging support options for at least the following issues:
• Sales inquiries
• Order status
• Service cancellation
• Service setup
• Connectivity problems
• Service interruption/degradation
• Credits and refunds processing
• Account and billing inquiries
• Disconnect and relocation requests
- Tier 2
o Support for all Services, including providing subscribers with phone, web, e-
mail and instant messaging support options for at least the following issues:
Escalation of issue not resolved by Service Provider's Tier 1
representatives
Proactive and reactive network status information
Three-party calling with Tier 2 Support agents, Tier 1 Support agents
and subscribers
Settlement and billing inquiries between Service Provider and the
Network Operator
Attachment number 2 \nPage 27 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 28 of 40
- Tier 3
o Support for all Services, including providing subscribers with phone, web, e-
mail and instant messaging support options for at least the following issues:
7x24x365 management of personnel at the NOC
7x24x365 pager and phone support for Service Providers
Call escalation of critical issues not resolved by Tier 2 Support
representatives
Proactive publishing of network status information, alerts, etc. by the
ISP
Marketing of Network
The ISP must market the network to attract residential and business citizens, as well as visitors,
to Augusta and improve network utilization.
Compensation Proposal
If any compensation is being proposed to Augusta, identify the amount of compensation you are
proposing and the method used to calculate the proposed compensation. All pricing
information is required to be enclosed in a separate sealed envelope labeled – Pricing
Information for RFP 13-192 Augusta Broadband Services along with the vendor name.
Free Public Internet Access
Augusta requests the internet service provider to provide free access within the deployment area
at a reduced speed. Please identify the proposed speed for paying customers and free network
users. If a totally free service offering is desired please identify the speed proposed to the free
network user and the method of securing compensation desired.
Term of Contract
Augusta will award the ISP one (1) four (4) year contact. Augusta shall have the authority to
approve or disapprove any proposed option periods at its sole, absolute discretion.
Environmental Factors
The proposed ISP will provide automatic protection against environmental factors that might
interfere with network performance, including wind, rain, fog, temperature, shock and vibration
factors. All equipment used must not be unsightly and must conform to all applicable health,
safety, radio emissions, construction, maintenance and reliability standards within the State of
Georgia and Augusta.
Security
The proposed wireless network should provide the highest-level of security with multiple layers
utilizing proven, industry standard security technologies, including firewalls, data encryption and
VPN. The system should support user authentication and policy based security such as Media
Access Control; support Protected Access (WPA & WPA2); support Wired Equivalent Privacy
(WEP) encryption, including both 64 and 128 bit keys; support for 802.1x authentication using
Extensible Authentication Protocol (EAP) and Remote Authentication Dial-In User Service
(RADIUS); support for Virtual Private Network (VPN) tunneling; support Temporal Key Integrity
Protocol (TKIP) encryption; support Advanced Encryption Standard (AES) encryption; support
suppression of Extended Service Set Identifier (ESSID) broadcasts; support for multiple ESS IDs
to map individually to Virtual LANs (VLANs); support for encryption of all control and network
management traffic transmitted within the network; and support for filtering of traffic based on
Internet Protocol (IP) addresses, subnets, and Transmission Control Protocol (TCP) ports.
IEEE Wi-Fi Compliant
All equipment used by ISP should be Wi-Fi certified and use open standards that are compatible
with off-the-shelf IEEE latest standards or standards in the process of approval. The system
must support the IEEE 802.11 i security standard and must provide IEEE 802.2x authentication
capabilities.
Attachment number 2 \nPage 28 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 29 of 40
Privacy
Augusta requires that consumer privacy be protected for all users of the Network and
that a full disclosure of the privacy policy be provided to all users. The privacy policy shall
adhere to all applicable federal and state laws, shall be communicated to all users on the
Network and shall require users' explicit acceptance before any service is provisioned.
Other Requirements
The internet service provider shall agree to secure all necessary location and or construction
licenses and permits in connection with the resulting contract at no cost to Augusta. The
contractor selected must have or obtain a current Augusta business license and be compliant
with Augusta's insurance and any and all other regulations.
General Conditions
This RFP is not an offer to contract. Acceptance of a proposal neither commits Augusta, GA to
award a contract to any vendor, even if all requirements stated in this RFP are met, nor limits our
right to negotiate in our best interest.
Failure to answer any question in this RFP may subject the proposal to disqualification. Failure to
meet a qualification and/or specific requirement may subject the proposal to disqualification.
Proposals will not be considered for contract after the specified date and time shown in the
Schedule of Events in Section VII of this RFP. Proposals not submitted in the format specified in
Section IX of this RFP may be rejected.
Confidentiality/Public Knowledge
Any proposal submitted becomes the property of the citizens of Augusta, GA. All information
submitted by potential vendors is public information and will be provided to the general public,
upon demand, after the bid cut-off date.
Right of Rejection
We reserve the right to accept or reject any or all potential vendor responses to this RFP.
Cost of Proposals
Expenses incurred in the preparation of proposals in response to this RFP are the vendors’ sole
responsibility.
Implementation
The vendor will be obligated to obtain required permits or licenses to provide requested services.
Information Technology, The Augusta Commission, and Government are not responsible for any
costs other than agreed upon arrangements at the time the contract is awarded. The vendor will
be responsible for any costs associated with the project.
Evaluation
Proposals must address all the items identified in this RFP. Selection criteria will be based on the
“best value” concept. Proposals will be evaluated in accordance with the following criteria:
Section Comments Possible Points
Company Background 7
Details on Company Background
Financial Information 10
Details on Financial Information
Comparable Experience 15
Similar Experience
Personnel Qualifications 5
On-Staff Personnel
A Support of Existing Network Design
Summarize your experience in
supporting a similar network 10
Attachment number 2 \nPage 29 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 30 of 40
B. Support of Network
Identify how you intend to support
Augusta’s Broadband Network. 5
C City Assets
Acknowledge that you understand
that Augusta will pay for all power to
all equipment located on city-owned
equipment. 1
D Coverage/Maintenance
Describe your plans to provide on-
going support for maintenance of the
network. Describe if you will have
full-time staff or use a sub-contractor
for basic network maintenance. 5
E Expanding the Network
Describe if you intend to expand the
current network described in the
RFP. If so, please give details on
when and where the network would
be expanded, include estimated cost,
equipment to be deployed and
deployment schedule. 5
G Customer Care
Location of Customer Care Center 1
Number of employees 1
Hours of operation: 7/24/365 3
Experience with wireless broadband
customers. 5
Billing System to be used 1
Network operations strategy
including network monitoring and
operations center, field service and
network maintenance. 5
H Marketing of Network
Marketing strategy including mix of
direct marketing and advertising. 3
Projected annual marketing
expenses. 3
Subscriber equipment that will be
offered to residential/business
customers. 1
Plan for providing wholesale services
to competing retail providers. 1
I Compensation Proposal
If you are proposing compensation,
identify the amount of compensation
and the method used to calculate the
proposed compensation. 5
J Free Public Internet Access
Describe how you intend to offer
Free Public Internet coverage as
described in the RFP. Describe if you
intend to offer free connectivity at
slower speeds or if you desire to offer
free connectivity to all network users.
Identify your proposed speeds for
each scenario. 4
Attachment number 2 \nPage 30 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 31 of 40
K Local Office
Describe if you intend to have a local
office located within the deployment
area. If not, please detail how you will
address billing, customer care and
local maintenance issues. 3
L Term of Contract
Acknowledge that you understand
and have reviewed the proposed
contract and advise on how long you
expect for you to execute the
proposed contract once selected. 1
M Fault Tolerant and Redundant
Acknowledge that you understand
the Fault Tolerant and Redundant
section of the RFP. 1
100
SELECTION PROCESS: Augusta Information Technology has the option to select more than one firm
for the proposed services. A Selection Committee will review all proposals submitted in response to this
RFP.
Submit all required information for any subconsultants/subcontractor(s) that will be used to perform any
part of the requested services. Consultants/Contractors will also be evaluated using the above listed
criteria.
Any or all of the firm(s) may be requested to expand on their response and/or make a formal
presentation.
Following the presentations, if deemed necessary the committee will vote on the preferred vendor and
contract negotiations will begin. All contracts with vendors are subject to approval by the Augusta,
Georgia Commission. Depending on the final cost, the Augusta Administrator and/or the Augusta,
Georgia Commissioners will have approval authority over the contract and proposed budget outlay.
The evaluation and selection process will be conducted in accordance with Procurement regulations as
described elsewhere in this RFP.
Phase One Criteria (Identify short listed offerors only)
The Procurement Director, in consultation and upon the recommendation of the head of the using
agency, shall select from among the offerors no less than three (3) offerors (the “short-listed offerors”)
deemed to be the most responsible and responsive; provided, however, that if three (3) or less offerors
respond to the solicitation, this requirement will not apply. The selection of the short-listed offerors shall
be made in order of preference. From the date proposals are received by Procurement Director through
the date the contract is awarded, no offeror may make substitutions, deletions, additions or other changes
in the configuration or structure of the offeror’s teams or members of offeror’s teams prior to award.
It is the intent of the Owner to conduct a fair and comprehensive evaluation of all proposals received.
The contract will be awarded to the proposer who submitted a proposal that is most advantageous to the
Owner.
Your team will be evaluated on the basis of how well your firm and its individual professionals meet the
criteria outlined including general and specific selection criteria. Based on the Evaluation Criteria,
Augusta reserves the right to select more than one firm to provide the requested services. Please submit
your proposal in a concise written tabulated format indexed and organized. The recommended firm and
contract will be presented to the Augusta Commission for final approval.
Each submittal must respond to the requested information for each section.
Attachment number 2 \nPage 31 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 32 of 40
Phase Two Criteria
(Rank the company that best address scope of service/ technical proposal as outlined in the
specifications to be in the best interest of Augusta, Georgia).
Note: All offerors selected to participate in Phase Two shall be equally evaluated without
respect to the score received in Phase One.
After an initial screening process, a technical question and answer conference or interview will be
conducted, if deemed necessary, to clarify or verify the offeror’s proposal and to develop a
comprehensive assessment of the proposal.
Final negotiations and letting the contract. The Committee shall rank the technical proposals,
open and consider the pricing proposal. Award shall be made or recommended for award
through the Augusta, Georgia Administrator, to the most responsible and responsive offeror
whose proposal is determined to be the most advantageous to Augusta, Georgia. No other
factors or criteria shall be used in the evaluation. The contract file shall contain a written report of
the basis on which the award is made/recommended. The contract shall be awarded or let in
accordance with the procedures set forth in this Section and the other applicable sections of this
chapter.
PRICE PROPOSALS
The Committee will evaluate the responses to the RFP, verify the information presented, and
conduct oral interviews, as deemed appropriate. This process will result in the selection of the
successful vendor who, through contractual agreements will undertake the scope of work.
Price is not the driving factor of this award and shall be considered as follows: In making this
decision, the Using Agency and the Procurement Director shall take into account the estimated
value, the scope, the complexity and the professional nature of the services to be rendered.
Should the Using Agency and the Procurement Director be unable to negotiate a satisfactory
contract with the offeror considered to be the most responsible and responsive at a price for the
Using Agency and the Procurement Director determines to be fair and reasonable to Augusta,
Georgia; negotiations with that offeror shall be terminated. The Using Agency and the
Procurement Director shall then undertake negotiations with the second most responsible and
responsive short-listed offeror. If negotiations with the second most responsible and responsive
short-listed offeror are unsuccessful, negotiations shall be terminated and the Using Agency and
the Procurement Director shall then undertake negotiations with the third most responsible and
responsive short-listed offeror. Should Using Agency and the Procurement Director be unable to
negotiate a contract with any of the short-listed offerors, the Using Agency and the Procurement
Director and the using agency may select from the additional offerors that were not short-listed in
order of their responsibility and responsiveness and the Using Agency and the Procurement
Director may continue negotiations in accordance with this section until an agreement is reached.
Price information shall be separated from the proposal in a sealed envelope and opened only
after the proposals have been reviewed and ranked. The names of the respondents will be
identified at the proposal opening; however, no proposal will be handled so as to permit
disclosure of the detailed contents of the responses until after award of contract. A record of all
responses shall be prepared and maintained for the files and audit purposes.
Price shall be submitted in a separate sealed envelope with the following information on
the outside of it: RFP 13-191 Augusta Broadband Services – FEE PROPOSAL.
When in the best interest of the Augusta, Georgia, Augusta reserves the right to request
additional fee information and to request a “Best and Final” offer.
Attachment number 2 \nPage 32 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 33 of 40
Scope of Work
General Requirements/Prerequisites:
Augusta is seeking an ISP to operate a ubiquitous broadband wireless mesh network for
residents, businesses, and visitors within Augusta. The selected ISP should have current
experience and expertise in running a wireless broadband network within the United States.
No telephone calls with questions will be accepted. Please note that that the last day for
submitting any and all questions is Friday, October 4, 2013 @ 5:00 p.m. All questions must
be submitted in writing to the office of the Procurement Department by fax at 706 821-2811 or by
email to procbidandcontract@augustaga.gov .
Contractor Prerequisites:
Contractors making proposals under this specification must meet the following qualifications.
1. Meet all federal, state, and local certification and licensing requirements.
2. Have experience in the operating a wireless broadband network.
3. No excessive complaints from customers to the Better Business Bureau or State Public
Services Commission within the last five (5) years.
4. Not currently under investigation by any criminal or law enforcement agency.
General Instructions and Schedule
This section contains instructions governing the proposal to be submitted.
A. The Procurement Department must receive your proposal on or before Wednesday, October
16, 2013 @ 11:00 a.m.
B. In order to be considered responsive.
a. Submit your proposal to:
Procurement Department
530 Greene Street, Room 605
Augusta, Georgia 30901
Attn: Ms. Geri Sams
b. Your proposal shall remain valid for 90 days from the proposal due date. Please
provide the name, title, address, phone, fax, and e-mail address of the individual who
will serve as our primary contact for purposes of the RFP.
c. Your proposal shall adequately address all the questions in the Required Services
Section.
C. Describe any contractual requirements for the service. The County is exempt from federal
excise tax and 911 fees, all contracts must reflect this status. Please include a copy of your
intended contract in the Appendix.
D. All proposals submitted become the property of Augusta, GA and will not be returned.
E. All vendors should not be in default to Augusta, GA.
F. All vendors shall provide information outlining their specific, in depth, qualifications and
experience related to the type of work requested in this RFP.
Attachment number 2 \nPage 33 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 34 of 40
Schedule of Events
Tentative Dates Activity
September 12, 2013 Issue of RFP
Friday, October 4, 2013 Last Day for Submitting Questions @ 5:00 p.m. (EST)
Wednesday, October 16, 2013 Submission of Proposals @ 11:00 a.m. (EST)
October 2013 Evaluation/Interview Finalist
November 2013 Award Agreement
November 2013 Begin Wireless Broadband Service Support
Explanation of Events
The following paragraphs describe the activities listed in the sequence of events shown in Section VII.
Issue of RFP
This RFP is being issued by the Augusta, GA Procurement Department.
Last Day for Submitting Questions
Any questions or requests for clarification must be submitted to the Procurement Department by
Friday, October 4, 2013 no later than 5:00 p.m.
Submission of Proposal
The original and seven (7) copies of vendor proposals must be received for evaluation by
the Procurement Department, no later than Wednesday, October 16, 2013 @ 11:00 a.m.
Proposals received after this deadline will not be accepted. The date and time of receipt will be
recorded on each proposal.
Proposals must be delivered to the Procurement Department at the following address:
Procurement Department
530 Greene Street, Room 605
Augusta, GA 30901
Attn: Ms. Geri Sams
Proposals must be sealed and labeled on the outside of the package to clearly indicate that they are
in response to: RFP 13-191—Augusta Broadband Services.
Proposals submitted by facsimile will not be accepted.
Proposal Evaluation
An Evaluation Committee will perform the evaluation of proposals. During this time, the
Procurement Director may, at her option, initiate discussions with vendors who submit responsive or
potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals
may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by
the vendors.
Award Agreement
After review of the Evaluation Committee Report, Augusta, GA will offer the bid to the bidder in
which the proposals are deemed most advantageous. The evaluation factors set forth in this RFP
will be taken into consideration.
Attachment number 2 \nPage 34 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 35 of 40
Proposal Preparation
This section provides specific instructions on preparing your proposal.
General Preparation
• Bind each copy of your proposal in 3-ring binders.
• Number pages consecutively within a section using section and page numbering (e.g.,
Page 3-30).
• Follow the proposal outline in Section X. For each response, identify the RFP item to
which you are responding.
• Provide one (1) original and seven (7) copies to the Augusta, GA Procurement
Department.
Required Proposal Outline
The following chart details the required proposal outline and specifies the content of the proposal
sections.
Required Proposal Outline
Section
Number Section Title Section Content
Letter of Transmittal
1 Executive Summary Briefly describe the key elements of your
proposal. Limit to five pages.
2 Corporate Profile Detail information on Company Background,
Financial, Experience and Personnel
3 Required Services Responses to Section 3 of RFP
4 Contract Information
6 Exhibits
1. EXECUTIVE SUMMARY
Briefly describe the key elements of your proposal. Highlight any major features, functions, or
areas of support that differentiate your current ISP operation from your competitors’.
2. CORPORATE PROFILE
Company Background
Provide a brief overview and history of your company and specialties directed to this RFP.
Describe the organization of your company and include an organizational chart.
Financial Information
Provide financial information on your company (e.g., annual report, 10-K, Dunn & Bradstreet
Report).
Attachment number 2 \nPage 35 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 36 of 40
Comparable Experience
List three (3) examples of projects your company has been involved in related to design,
implementation, and/or operation of wireless networks that are similar in type, size, scale, or
complexity to the project outlined in this RFP. Examples should include the following:
• Provide a brief description of the work performed for each. Include the project name,
date of design, total capital, annual operating costs, time between project milestones,
marketing and sales performance.
• Describe the firm's experience in operating wireless networks similar to the network
outlined in this RFP.
• Company name, address, provided services, point of contact, and contact information;
i.e. phone number, e-mail address.
Personnel Qualifications
Provide the following information on staff and any subcontractors.
- Provide resume of the proposed project manager who would be responsible for the
day-to-day management of the network.
- Provide resumes for all key personnel proposed to be assigned to the project
(including any important subcontractors).
- Describe key personnel's proposed roles and responsibilities on this project.
3. REQUIRED SERVICES
Provide a brief overview on each of the following sections as outlined in Section III - RFP
Overview and Requirements including in detail the following:
Network Design
Summarize any network modifications you would require prior to taking over operation of
Augusta’s Wireless Broadband Network or acknowledge that you agree to use Augusta’s
current configuration.
Deployment of Network
Acknowledge that you understand that Augusta has deployed the majority of the wireless
network and that you will be responsible for deploying any new equipment.
City Assets
Acknowledge that you understand that Augusta will pay for all power to all equipment
currently installed.
Coverage/Maintenance
Acknowledge that you understand that Augusta requires 24/7 support and maintenance
on the network. Describe your plans to provide on-going support for maintenance of the
network. Describe if you will have full-time staff or use a sub-contractor for basic network
maintenance.
Expanding the Network
Describe if you intend to expand the current network described in the RFP. If so, please
give details on when and where the network would be expanded, include estimated cost,
equipment to be deployed and deployment schedule.
Attachment number 2 \nPage 36 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 37 of 40
Customer Care
Describe in detail your customer care operations.
- Location of Customer Care Center
o Number of employees
o Hours of operation: 7/24/365
o Experience with wireless broadband customers
- Billing System to be used
- Network operations strategy including network monitoring and operations center, field
service and network maintenance.
Marketing of Network
Describe your business plan for marketing the wireless network to residential,
businesses, and visitors including retail services. Identify if you desire to provide all free
service or bill for services. If you intend to bill for services identify your rate plans. The
business plan should address the following:
- Marketing strategy including mix of direct marketing and advertising.
- Projected annual marketing expenses.
- Subscriber equipment that will be offered to residential/business customers.
- Plan for providing wholesale services to competing retail providers.
Compensation Proposal
If any compensation is being proposed to Augusta, identify the amount of compensation
you are proposing and the method used to calculate the proposed compensation. All
pricing information is required to be enclosed in a separate sealed envelope
labeled – Pricing Information for RFP 13-192 Augusta Broadband Services along
with the vendor name.
Free Public Internet Access
Augusta requests the internet service provider to, at a minimum, provide free access
within the deployment area at a reduced speed. Please identify the speed available to
paying customers and free network users. If a totally free service offering is desired
please identify the speed proposed to the free network user and the method of securing
compensation desired.
Local Office
Describe if you intend to have a local office located within the deployment area. If not,
please detail how you will address billing, customer care and local maintenance issues.
Term of Contract
Augusta will award the ISP one (1) four (4) year contact. Augusta shall have the
authority to approve or disapprove any proposed option periods at its sole,
absolute discretion.
Environmental Factors
Acknowledge that you understand the Environmental Factors section of the RFP.
Security
Acknowledge that you understand the Security section of the RFP.
IEEE Wi-Fi Compliant and Privacy
Acknowledge that you understand the IEEE Compliant and Privacy section of the RFP.
Other Requirements
Acknowledge that you understand the Other Requirements section of the RFP.
Ownership
Acknowledge that you understand Augusta will retain ownership of all equipment
purchased as part of this agreement. All equipment will be leased to the ISP for the sum
of $1 for the duration of the contract.
Attachment number 2 \nPage 37 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 38 of 40
Exhibits
Appendix A (Map of Coverage Area)
Attachment number 2 \nPage 38 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 39 of 40
Appendix B (Augusta Infrastructure)
Attachment number 2 \nPage 39 of 40
Item # 18
RFP 13-191 Augusta Broadband Services
Page 40 of 40
Appendix C (Standalone Pole Attachment)
Attachment number 2 \nPage 40 of 40
Item # 18
Commission Meeting Agenda
12/17/2013 2:00 PM
MOTION TO APPROVE CODE AMENDMENTS TO SECTION 6-6-1 THROUGH SECTION 6-6-36
AND ADD A NEW SECTION 6-6-37 REGARDING SECOND HAND GOODS AND FOR OTHER
PURPOSES
Department:Sheriff
Caption:An Ordinance to amend the Augusta, Georgia Code, Title 6
Chapter 6, Section 6-6-1 through Section 6-6-36, to add a new
section to be designated 6-6-37; to provide for additional
definitions; to clarify Code requirements as to books, DVDs, CDs
and other items; to provide updates; to repeal all Code
Sections and Ordinances and parts of Code Sections and
Ordinances in conflict herewith; to provide an effective date and
for other purposes.
Background:On May 21, 2013 the Augusta, Georgia Commission approved
Ordinance No. 7409 providing for operating standards for
Brokers, Pawnbrokers, Dealers in Precious Metals or Gems and
Itinerant Dealers in Precious Metals or Gems.
Analysis:The Sheriff’s Office recognizes the need to clarify the
requirements of Ordinance No. 7409 with respect to books,
DVDs, CDs and other items and to add additional definitions and
updates to such ordinance; and
Financial Impact:none.
Alternatives:n/a.
Recommendation:Approve.
Funds are Available
in the Following
Accounts:
n/a.
REVIEWED AND APPROVED BY:Cover Memo
Item # 19
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Page 1 of 20
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6 CHAPTER 6,
SECTION 6-6-1 THROUGH SECTION 6-6-36, TO ADD A NEW SECTION TO BE
DESIGNATED 6-6-37; TO PROVIDE FOR ADDITIONAL DEFINITIONS; TO CLARIFY
CODE REQUIREMENTS AS TO BOOKS, DVDs, CDs AND OTHER ITEMS; TO PROVIDE
UPDATES; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF
CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN
EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, on May 21, 2013 the Augusta, Georgia Commission approved Ordinance No. 7409
providing for operating standards for Brokers, Pawnbrokers, Dealers in Precious Metals or Gems
and Itinerant Dealers in Precious Metals or Gems; and
WHEREAS, the Sheriff’s Office recognizes the need to clarify the requirements of Ordinance
No. 7409 with respect to books, DVDs, CDs and other items and to add additional definitions
and updates to such ordinance; and
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION 1. Section 6-6-1 through section 6-6-36 of AUGUSTA, GA CODE, Chapter 6, Title 6,
as amended May 21, 2013, is hereby amended by striking these sections in their entirety. New
sections 6-6-1 through 6-6-36 are hereby inserted to replace the repealed sections as set forth in
Exhibit “A” hereto.
SECTION 2. AUGUSTA, GA CODE, Chapter 6, Title 6, as amended May 21, 2013, is hereby
further amended to add new section to be designated section 6-6-37 as set forth in “Exhibit B”
hereto.
SECTION 3. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 4. All ordinances, parts of ordinances, policies, and procedures in conflict herewith
are hereby repealed.
Adopted this _____ day of__________, 2013.
__________________________
David S. Copenhaver
Attest: As its Mayor
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1 \nPage 1 of 20
Item # 19
Page 2 of 20
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission
on_________________, 2013 and that such Ordinance has not been modified or rescinded as of
the date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
First Reading ______________________
Second Reading ______________________
Attachment number 1 \nPage 2 of 20
Item # 19
Page 3 of 20
Exhibit “A”
Replace existing with:
Chapter 6
SECONDHAND GOODS
ARTICLE 1. BROKERS, PAWNBROKERS, BOOK DEALERS, DEALERS IN PRECIOUS
METALS OR GEMS, AND ITINERANT DEALERS IN PRECIOUS METALS
OR GEMS.
Sec. 6-6-1. Definitions.
As used in this chapter, the following terms have the following meanings:
(a) "Book" means a literary or scientific work comprised of a number of sheets of paper,
parchment or other material with writing or printing on them, fastened together along at least one
edge, usually between protective covers. For purposes of this chapter "book" shall include all
magazines, journals, trade publications and posters containing words, pictures, diagrams, etc.
Electronic reading devices, such as tablets, laptops, netbooks and e-book readers are not
considered books for purposes of this chapter.
(b) "Book Dealer" means a Broker engaged in the business of buying or selling books as defined
in this chapter and having book sales comprise at least 60% of the gross receipts of the Broker’s
business.
(c) "Broker" means any person or business engaged, in whole or in part, in the business of
buying or selling tangible personal property, goods or merchandise of any description from
persons or sources other than manufacturers or business tax certified dealers. “Flea market
vendors” as defined by this chapter are not “brokers.”
(d) "Dealer in precious metals or gems" means any person engaged at a permanent location in
Richmond County in the business of purchasing precious metals or gems or goods made from
precious metals or gems from persons or sources other than manufacturers, manufacturers'
representatives, or other dealers in precious metals or gems; or any person engaged in any other
business if, in conjunction with such business, precious metals or gems or goods made from
precious metals or gems are purchased from persons or sources other than manufacturers,
manufacturers' representatives, or other dealers in precious metals or gems where such purchase
is for resale in its original form or as changed by remounting, melting, re-forming, remolding, or
recasting or for resale as scrap or in bulk.
(e) "Electronic Reporting System" means a computer based system, as specified by the Sheriff,
which is designed to record and transmit data and information electronically.
Attachment number 1 \nPage 3 of 20
Item # 19
Page 4 of 20
(f) "Fingerprint requirement" means each person selling any property subject to regulation by
this chapter, shall submit to having the fingerprint of the right hand thumb, unless such thumb is
missing, in which event the print of the next finger in existence on the right hand shall be
obtained with a notation as to the exact finger printed. The fingerprint shall be imprinted onto the
transaction form in the designated area along with the signature of the person selling the
property. The fingerprint must be clear and legible. In the event that more than one transaction
form is required, a fingerprint and signature will be obtained for each form. Fingerprints and the
information required herein shall be obtained each time such person pledges, trades, pawns,
exchanges, or sells any property regulated by this chapter. The fingerprint shall be taken with a
digital reader and uploaded to an electronic reporting system required by the Sheriff. Fingerprint
reader model is specified by the Sheriff's Office.
(g) "Flea market vendor" means a person that sells products or goods only at indoor or outdoor
flea markets or yards sales and is not a pawnbroker, book dealer, or a dealer in precious metals or
gems or an itinerant dealer in precious metals or gems.
(h) "Gems" means any precious or semiprecious stone which is cut and polished.
(i) "Itinerant Dealer in Precious Metals or Gems" means a person who, due to the temporary
manner in which the business is operated, is considered a 'transient vendor' and is required to
have an occupation tax certificate to operate a business in Augusta, Georgia as required in 6-5-3,
and who enters Augusta, Georgia on a temporary, itinerant basis for a period of time not more
than 15 days and advertises by any form of media communication to the public that it will buy,
sell or otherwise trade in and receive precious metals or gems at a nonpermanent location within
Augusta, Georgia.
(j) "Nonpermanent location" means any location designated to be used to conduct a business
engaged in dealing in precious metals or gems by an itinerant merchant, in any temporary place,
including but not limited to hotels or motels, any movable vehicle, or other temporary or
movable structure to be used to conduct such business for a limited or specific time.
(k) "Numismatic coins" means coins whose value as collectors' items exceeds the value of the
content of the precious metals in the coins.
(l) "Pawnbroker" means any person engaged in whole or in part in the business of lending
money on the security of pledged goods, or in the business of purchasing tangible personal
property on the condition that it may be redeemed or repurchased by the seller for a fixed price
within a fixed period of time, or in the business of purchasing tangible personal property from
persons or sources other than manufacturers or licensed dealers as a part of or in conjunction
with the business activities described in this section.
(m) "Pawn or pledge" means a bailment of personal property as security for any debt or
engagement, redeemable upon certain terms and with the power of sale on default.
Attachment number 1 \nPage 4 of 20
Item # 19
Page 5 of 20
(n) "Pawnshop" means any business wherein a substantial part thereof is to take or receive, by
way of pledge, pawn, consignment or exchange, any goods, wares, merchandise, or any kind of
personal property whatever, as security for the repayment of money lent thereon.
(o) "Pawnshop transaction" means to take or receive any article of property regulated by this
chapter from any customer, by pawning, pledging, trading, exchanging, purchasing, or other
means. Transactions involving the buying and selling of books (as defined by this chapter),
Digital Video Disks (DVDs), Compact Disks (CD’s), Cassette Tapes, and Audio Records are not
pawnshop transactions. Video Games, regardless of their format (DVD, CD, Cartridge, USB) are
pawnshop transactions.
(p) "Person" means an individual, partnership, corporation, joint venture, trust, association or
any other legal entity however organized.
(q) "Precious metals" means gold, silver, or platinum or any alloy containing gold, silver, or
platinum.
(r) "Proper identification" means anyone of the following:
(1) A Georgia driver's license which was properly issued by the appropriate state agency;
(2) A valid Georgia voter identification card or other valid identification card issued by a
branch, department, agency, or entity of the State of Georgia, any other state, or the
United States authorized by law to issue personal identification, provided that such
identification card contains a photograph of the customer;
(3) A valid United States passport;
(4) A valid employee identification card containing a photograph of the customer and
issued by any branch, department, agency, or entity of the United States government, this
state, or any county, municipality, board, authority, or other entity of this state;
(5) A valid United States military identification card, provided that such identification
card contains a photograph of the customer; or
(6) A valid tribal identification card containing a photograph of the customer.
(s) "Third party administrator" means any individual, business or corporation designated by the
Sheriff to administer the reporting requirements of this ordinance.
Sec. 6-6-2. Responsibility for Enforcement.
The Richmond County Sheriff’s Office shall have the responsibility for the enforcement of this
chapter. The Sheriff, or his representative, shall have the authority to inspect establishments
licensed under this chapter during the hours in which the premises are open for business. These
inspections shall be made for the purpose of verifying compliance with the requirements of this
Attachment number 1 \nPage 5 of 20
Item # 19
Page 6 of 20
chapter and state law. This section is not intended to limit the authority of any other Augusta,
Georgia officer or employee to conduct inspections authorized by other provisions of the
Augusta, GA Code.
Sec. 6-6-3. Business tax certificate required.
Any person, firm or corporation who does business in Richmond County as a Broker,
Pawnbroker, Book dealer, Dealer in Precious Metals or Gems, or Itinerant Dealers in Precious
Metals or Gems shall, before engaging in such business, obtain a business tax certificate in
accordance with Title 2, Chapter I of the Augusta Richmond County Code.
Sec. 6-6-4. Requirements of this Chapter in addition to requirements of Title 2, Chapter 1.
The provisions of this Chapter are intended to augment and be in addition to the provisions of
Title 2, Chapter 1 (Business Tax Certificate). Where this chapter imposes a greater restriction
upon persons, premises, businesses or practices than is imposed by Title 2, Chapter 1, this
chapter shall control.
Sec. 6-6-5. Compliance with State Law; exemption for used motor vehicle dealers and scrap
metal processors.
(a) Nothing in this Chapter shall relieve Brokers, Pawnbrokers, Book Dealers and other dealers
from the necessity of complying with state and federal law.
(b) Used motor vehicle dealers, dismantlers and salvage dealers (as defined by O.C.G.A. section
43-47-2) and scrap metal processors (as defined by O.C.G.A. section 43-43-1) are exempt from
the requirements of this chapter.
Sec. 6-6-6. Application: Broker, Pawnbroker, Book Dealer, Dealer in Precious Metals or Gems,
Itinerant Dealers in Precious Metals or Gems.
The application for said business shall be signed and dated by the applicant and contain answers
to the following questions:
(a) What is the kind of business to be operated?
(b) What is the name of the business?
(c) What is the location where such business is proposed to be carried on and the telephone
number of said location?
(d) What is the name of the applicant for the business tax certificate, and the home address and
telephone number of said applicant?
(e) Where has applicant resided for the six (6) months preceding the date of this application?
Attachment number 1 \nPage 6 of 20
Item # 19
Page 7 of 20
(f) What was the applicant's previous home address, and how long was applicant a resident
there?
(g) What is the Social Security number of said applicant?
(h) What are the names and addresses of all persons having an interest in said business?
(i) What interests do such persons have?
(j) Who is the landlord or owner of said location, and what is the address and telephone number
of said landlord or owner?
(k) Has the applicant or any person connected with or having an interest in said business:
(l) Been charged or convicted of any violation of law (other than minor traffic violations)
in any locality?
(2) Served time in prison, or other correctional institution?
If the answer to section (1) of the above question is 'yes', state circumstances in detail.
Information must be complete as to dates, charges, court of jurisdiction, and disposition for each
person. If the answer to section (2) of the above question is 'yes', state circumstances in detail.
Information must be complete as to charge on which convicted, name of prison or correctional
institution, length of time served, date of release from prison or correctional institution, or
whether on probate or parole, and the terms thereof.
(l) Give the name, home address and telephone number and place of employment of two (2)
persons who are residents of this county, who are familiar with your character and reputation.
All of the foregoing information is hereby given and all of the foregoing statements are hereby
made on oath, willfully, knowingly, and absolutely, and the same is and are hereby sworn to be
true under penalty for false swearing, as provided by law.
Applicant's Signature
Sworn to and subscribed before me, this ______day of 20____.
Notary Public
Sec. 6-6-7. Regulatory fee.
Any person, firm or corporation who does business in Augusta, Georgia as a Broker,
Pawnbroker, Book Dealer, Dealer in Precious Metals or Gems, Itinerant Dealers in Precious
Metals or Gems shall, before engaging in such business, pay such regulatory fee as is provided in
section 2-1-3(c) of the Augusta, Georgia Code.
Sec. 6-6-8. Right of suspension by Planning and Development Department: Revocation.
Attachment number 1 \nPage 7 of 20
Item # 19
Page 8 of 20
The Planning and Development Department shall have the right to immediately suspend, for
cause, any business tax certificate issued under this chapter whenever a person, firm or
corporation doing business shall deviate from the normal operation for which the business tax
certificate was obtained or fails in performance to meet the required regulations and code as set
forth by the Planning and Development Department, Sheriff’s office or Health department; or
violates any law or ordinance of the United States, or the state or Augusta, Georgia, in pursuance
of such business conducted under such business tax certificate; or when it shall be proven before
the Planning and Development Department that there is a violation of a nuisance law; or when
the health, morals, interests and convenience of the public demand the suspension of such
business tax certificate. The Planning and Development Department shall report the suspension
of such business tax certificate to the next regular or called meeting of the Commission, and shall
provide the licensee with at least three (3) days' notice of said meeting, at which meeting the
licensee may make such showing as he/she may deem proper. After a hearing, Commission shall
either continue the suspension, place the license on probation, permanently revoke the license, or
restore the license such that it remains in full force. A license granted hereunder shall also be
subject to revocation for cause, either with or without a prior suspension of the license.
Whenever, in the opinion of the Planning and Development Department, there is cause to revoke
the license, a written notice of intention to revoke it shall be furnished the holder thereof three
(3) days before a regular or called meeting of the Commission at which time the holder of the
license may make such showing as he/she may deem proper. After a hearing, the Commission
may revoke the license if, in its discretion, it is in the best interest, peace and good order of
Augusta, Georgia, or there has been any violation of the ordinances and code of Augusta,
Georgia, or the laws of the State of Georgia or the United States in the conduct of the place of
business.
Sec. 6-6-9. Conduct of business.
The following rules and regulations are hereby established, and shall govern the conduct and
operation of every place of business regulated by this chapter, and every person owning and
operating such place of business.
Sec. 6-6-10. Daily Electronic Reporting.
(a) All businesses regulated by this chapter shall make correct and truthful entries of information
as required by the applicable Section as soon after the transaction as possible and in no event
more than one hour after the applicable time set for closing of the business. The daily electronic
reporting shall be by an electronic reporting system required by the Sheriff. Every Broker,
Pawnshop and Book Dealer shall enter each transaction as it occurs into the electronic reporting
system via the internet to the administrator of the electronic reporting system. The administrator
of the electronic reporting system will electronically transmit all transactions to the Sheriff’s
Office.
(b) In the event that the electronic reporting system becomes temporarily or permanently
disabled, businesses will be notified as soon as possible by the Sheriff's Office. In this event, the
businesses will be required to make records of transactions in paper form as prescribed by the
Sheriff's Office. Such paper forms must include all information required under the applicable
Attachment number 1 \nPage 8 of 20
Item # 19
Page 9 of 20
Section related to the business. Businesses shall be responsible for maintaining an adequate
inventory of these forms.
(c) The Sheriff shall select and provide the required electronic reporting system software, and
designate the required fingerprint reader model to be purchased by the business.
Sec. 6-6-11. Recordkeeping Requirements. Brokers, Pawnbrokers and Book Dealers.
Except as otherwise provided in section 6-6-13, all Brokers, Pawnbrokers and Book Dealers
shall maintain records documenting all pawnshop transactions as follows:
(a) At the time of the actual transaction, Brokers, Pawnbrokers and Book Dealers shall complete
the transaction form designated by the Sheriff. The business owner shall maintain a copy of the
completed transaction form on the licensed premises for at least one (1) year after the date of the
transaction. However, the business owner shall maintain a copy of the transaction form either on
premise or off premise at a location within Richmond County approved by the Sheriff for not
less than four (4) years. Such records may be kept electronically as long as a copy of the
electronic records can be provided to the Sheriff or other law enforcement agency upon demand.
(b) The record required above shall contain:
(1) The time, date, and place of the transaction.
(2) A complete and accurate description of the goods acquired, including the following
information, if applicable:
a. Brand name (and if applicable, stock keeping unit (SKU)).
b. Model number
c. Manufacturer's serial number.
d. Size.
e. Color, as apparent to the untrained eye.
f. Precious metal type, weight, and content if known, as well as a digital
photograph.
g. Gemstone description, including the number of stones, if applicable, as well as
a digital photograph.
h. In the case of firearms, the type of action, caliber or gauge, number of barrels,
barrel length, and finish.
i. Any other unique identifying marks, numbers, or letters.
Attachment number 1 \nPage 9 of 20
Item # 19
Page 10 of 20
j. The price paid for the goods purchased.
k. A digital photograph of the items purchased.
(3) The Broker, Pawnbroker and Book Dealer shall require verification of identification
of the person from whom the goods are acquired by accepting only proper identification
as defined herein, as well as a description of the person including:
a. Full name, current residential address, workplace, and home and work phone
numbers.
b. Height, weight, date of birth, race, gender, hair color, eye color, and any other
identifying marks.
c. A Photo copy of the seller's proper identification.
d. A digital reader fingerprint of the seller's right hand thumb (see fingerprint
definition). The digital fingerprint file shall be uploaded to an electronic reporting
system required by the Sheriff.
(4) The record shall contain the type of identification exhibited, the issuing agency, and
the number thereon.
(5) The seller shall sign a statement verifying that the seller is the rightful owner of the
goods or is entitled to sell, consign, or trade the goods.
(6) Any other information required by the format designated by the Sheriff.
Sec. 6-6-12. Daily accurate report; false statements.
(a) Every Broker, Pawnbroker and Book Dealer (or his employees or agents) shall make correct
and truthful entries of the above-required information in the daily electronic reporting required in
Section 6-6-10.
(b) It shall be unlawful for a person engaged in the business of Broker, Pawnbroker or Book
Dealer to make any false entry in any report. Any person making any willfully false or
misleading statements in the report shall be punished as provided in section 6-6-22.
Sec. 6-6-13. Exceptions from certain record keeping requirements.
(a) Transactions involving the sale of books (as defined by this chapter), DVDs, CD’s, Cassette
Tapes and Audio Records, are not subject to the record keeping requirements of this chapter.
(b) Brokers, Pawnbrokers and Book Dealers may be excluded from the record keeping
requirements of section 6-6-11(b)(2)(k)(digital photograph) and section 6-6-
Attachment number 1 \nPage 10 of 20
Item # 19
Page 11 of 20
11(b)(3)(d)(fingerprint) for pawnshop transactions involving Video Games, provided such
person or business meets all of the following requirements:
(1) must make high quality video and audio recordings of every Video Game pawnshop
transaction; and
(2) must preserve such recordings for a minimum of 60 days following each transaction;
and must make such video recordings available to the Sheriff’s Office upon request without the
requirement of a warrant.
Sec. 6-6-14. Minors.
It is unlawful for any broker, pawnbroker, or agent or employee thereof to receive any article in
pawn or purchase any article for resale from any person under 17 years of age.
Sec. 6-6-15. Pawnbrokers; bond required.
In addition to the business tax certificate required by section 6-6-3 herein, it shall be unlawful for
any person to engage in the business of pawn broking within Richmond County without giving
bond, with two (2) good and approved securities, in the sum of five thousand dollars ($5,000.00),
conditioned to make good all damages sustained by the carelessness, neglect or unfair dealing of
such licensee.
Sec. 6-6-16. Premises open to Sheriff.
Every Broker, Pawnbroker and Book Dealer shall admit to his premises any Sheriff’s deputy,
who in the performance of official lawful duties may desire at any time to search for articles
missing or stolen, or to make any inspection authorized by this article, without the formality of a
search warrant.
Sec. 6-6-17. Inspection of pledges and purchases and records.
All articles pledged or sold to Brokers, Pawnbrokers and Book Dealers shall, at all times, be
subject to inspection and examination by the Sheriff. All records required to be kept by this
chapter or by policies of the Sheriff's Office shall be subject to inspection and examination by
the Sheriff.
Sec. 6-6-18. Goods held for 30 days; law enforcement holds.
(a) Any pawnbroker or person operating under a pawnbroker's license who takes goods on pawn
or buys goods, taking full title thereto, the word "goods" being used in the broadest sense and
including all kinds of personal property, shall hold the goods so taken in pawn or purchase for at
least 30 days before disposing of the goods by sale, transfer, shipment or otherwise. This
holding requirement shall not be applicable to books, DVDs, CDs, Cassette Tapes, Audio
Records and Video Games.
Attachment number 1 \nPage 11 of 20
Item # 19
Page 12 of 20
(b) The Richmond County Sheriff’s Office has the authority to place property that is the subject
of law enforcement investigation on "law enforcement hold." In that event, the Richmond
County Sheriff’s Office shall notify the pawnbroker of the need for a police hold and identify all
property subject to the police hold. Upon notification, it shall be the responsibility of the
pawnbroker to maintain the subject property until such time as the property is released from law
enforcement hold status or the property is confiscated as evidence.
Sec. 6-6-19. Pawnbrokers; amount of loan.
Upon all articles pawned the pawnbroker may advance such sum and for such time as may be
agreed on with the pawner.
Sec. 6-6-20. Sale of unredeemed articles; pawner's right of redemption.
Upon the failure of the pawner to redeem the articles pledged at the time agreed on, the
pawnbroker may, after the expiration of 30 days, sell such articles.
Sec. 6-6-21. Pawn tickets.
It shall be unlawful for any pawnbroker to fail to deliver to the pawner, at the time of the
pawning, a certificate or ticket, numbered to correspond with the number and description in the
record he is required by this chapter to keep.
Sec. 6-6-22. Sign.
It shall be unlawful for any pawnbroker to fail to affix the usual pawnbroker's sign, a three-ball
pendant, to his place of business, within five (5) days after receiving his pawnbroker's business
tax certificate.
Sec. 6-6-23. Money lenders, except banks and like institutions, as pawnbrokers.
Any person, except banks and other institutions of like character regulated and licensed solely by
the state, lending money on or purchasing personal property from individuals, shall be classed as
pawnbrokers and shall pay the fee required of pawnbrokers, and shall make daily reports to the
Sheriff’s Office of such loans or purchases, and shall in all other respects be subject to and
governed by the provisions of this chapter regulating the business of a pawnbroker.
Sec. 6-6-24. Penalties.
(a) Any person running a business as a Broker, Pawnbroker, or Book Dealer or any employee or
agent thereof, shall be punished as provided by Section 1-6-1, and, in addition, by the revocation
of the regulatory permit of the pawnbroker violating the provisions of any law or ordinance
pertaining to pawnbrokers.
(b) Any person running a business dealing in precious metals or gems, or any employee or agent
thereof, violating any of the provisions of this chapter shall be punished as provided by Section
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Item # 19
Page 13 of 20
1-6-1, and, in addition, by the revocation of the regulatory permit of the dealer in precious metals
or gems violating the provisions of any law or ordinance pertaining to dealers in precious metals
or gems.
(c) Any person running a business as an itinerant merchant dealing in precious metals or gems,
or any employee or agent thereof, violating any of the provisions of this chapter shall be
punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory
permit of the itinerant merchant dealing in precious metals or gems violating the provisions of
any law or ordinance pertaining to dealers in precious metals or gems.
Sec. 6-6-25. Notice of intent to conduct business.
(a) Business Tax Certificate Required. Any person, firm or corporation who does business in
Richmond County as Dealers in Precious Metals or Gems shall, before engaging in such
business, obtain a business tax certificate in accordance with §6-6-3 and §6-6-4 of the Augusta,
GA Code.
Sec. 6-6-26. Dealers in Precious Metals or Gems; Registration and Regulatory Permit Required.
(a) No person shall engage in business as a dealer in precious metals or gems until he has
registered as a dealer in precious metals or gems for each separate place of business with the
Richmond County Sheriff’s Office and has applied for a regulatory permit to operate said
business in Richmond County. The registration and permit application shall be in writing and
shall be sworn to or affirmed by the dealer in precious metals or gems on a form as prescribed by
the Sheriff’s Office.
(b) The registration and permit application shall contain the full name, business address, home
address and date of birth of the dealer together with the full names, home addresses, and dates of
birth of all other persons having an ownership interest or actually employed in the business other
than publicly held corporations. In the case of a corporation, this list shall include full names,
dates of birth and titles of corporate officers and owners often or more percent of the common or
preferred stock.
(c) No person shall be eligible for a regulatory permit or to register as a dealer in precious metals
or gems if any owner, manager, employee or stockholder, other than stockholders owning less
than ten (10) percent of the outstanding shares of a publicly held corporation, has been convicted
of a felony under the laws of this state or any other state or the United States. This subsection
shall not apply to any person who has been convicted of a felony after ten years have expired
from the date of completion of the felony sentence. Prior to the issuance of an occupation tax
certificate and the regulatory permit, a background investigation shall be required for the
stockholders, owner(s), manager(s), and employee(s). If the eligibility requirements are met, then
the occupation tax certificate and the regulatory permit shall be issued, and the registration
allowed.
(d) Such occupation tax certificate and regulatory permit shall be for the calendar year and must
be renewed prior to the expiration date. All independent contractors must have the certificates
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Page 14 of 20
and permits required by this chapter. In addition, each applicant shall pay an initial registration
fee to the Richmond County Sheriff’s Office of $25.00 to cover the cost of registering such
persons. The registration shall be renewed annually upon presentation of a current tax certificate
and regulatory permit by the dealer.
(e) It shall be the responsibility of the Planning and Development Department to issue and
receive payment for the occupation tax certificate.
(f) It shall be the responsibility of the Sheriff or designee to issue and receive payment for the
regulatory permit. The cost of the regulatory permit shall be $25.00 for each individual listed on
the application and shall be used to cover the cost of the criminal history(s) and background
investigation of the applicant(s) investigation in addition to any fees charged by the State. The
Director of Planning and Development or his designated representative shall submit the
application after filing to the Sheriff’s Office. Each applicant authorizes the Sheriff’s Office and
its agents to secure from any court, law enforcement agency, or other public agency his criminal
history and the criminal history of all individuals required to be listed on the application,
including but not limited to sole proprietor, partners, members, corporate officers, stockholders,
and managers, and authorizes Augusta, Georgia to use such information in determining whether
the license applied for shall be issued. Each applicant waives any right that he would otherwise
have to preclude Augusta, Georgia or its agents from obtaining and using such information and
each applicant further waives any liability of Augusta, Georgia or its agents for obtaining and
using such information, and agrees to indemnify and hold Augusta, Georgia harmless against the
claims of any person listed by the applicant on the application and by doing so has authorized
Augusta, Georgia to investigate. The Sheriff’s Office shall make an arrest and conviction
investigation concerning any applicants hereunder and all individuals required to be listed on the
application, including but not limited to sole proprietor, partners, LLC members, corporate
officers, corporate stockholders, and managers. The Sheriff’s Office shall submit the results of
the investigation to the Director of Planning and Development or his designated representative
within 30 days of submission.
(g) All applications shall contain the address of the premises upon which the business is
conducted and the zoning classification of the premises.
(h) Each dealer shall be required to notify the Richmond County Sheriff’s Office in writing
within seven (7) calendar days of any change of address of the dealer or business or any change
of ownership in the business. A copy of the change of address or ownership in the business shall
be transmitted to the sheriff of the county within seven days of the notification.
Sec. 6-6-27. Recordkeeping Requirements.
(a) Every dealer in precious metals or gems shall maintain a record, in permanent form, in which
shall be entered at the time of each purchase of precious metals or gems or goods made from
precious metals or gems the following:
(1) The date and time of the purchase;
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Page 15 of 20
(2) The name of the person making the purchase from the seller;
(3) The name, age, and address of the seller of the items purchased and the distinctive
number from such seller's driver's license or other proper identification as defined herein,
containing a photo of the seller;
(4) A photocopy of the seller's proper identification.
(5) A digital reader fingerprint of the seller's right hand thumb (see fingerprint
definition). The digital fingerprint file shall be uploaded to an electronic reporting system
required by the Sheriff.
(6) A clear and accurate identification and description of the purchased goods, including
the serial, model, or other number, and all identifying marks inscribed thereon as well as
a digital photograph. If a criminal investigation occurs, the dealer in precious metals and
gems shall, upon request, provide a clear and legible copy of the image to the appropriate
law enforcement agency.
(7) The price paid for the goods purchased;
(8) The number of the check issued for the purchase price, if payment is made by check;
and
(9) The signature of the seller.
(b) The permanent record required by this Code section shall be in legible English. Entries shall
appear in chronological order. No blank lines may be left between entries. No obliterations,
alterations, or erasures may be made. Corrections shall be made by striking through the entry
without destroying its legibility. The record shall be maintained for each purchase of precious
metals or gems or goods made from precious metals or gems for at least one year on-site or for at
least two years off-site at a location within Richmond County approved by the Sheriff. Such
records may be kept electronically as long as a copy of the electronic records can be provided to
the Richmond County Sheriff’s Office or other law enforcement agency upon demand. The
record shall be open to the inspection of any duly authorized law enforcement officer during the
ordinary hours of business or at any reasonable time.
(c) Dealers exclusively engaged in buying or exchanging for merchandise scrap dental gold and
silver from licensed dentists by registered or certified mail or statutory overnight delivery may
record the post office record of the mailed parcel in lieu of the seller's age and proper
identification as required in paragraph (3) of subsection (a) of this Code section and in lieu of the
seller's signature as required in paragraph (7) of subsection (a) of this Code section.
Sec. 6-6-28. Daily electronic reporting required.
(a) Every dealer in precious metals or gems shall comply with the requirements for daily
electronic reporting as set forth in Section 6-6-10. The daily electronic reports shall contain the
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Page 16 of 20
information required in Section 6-6-27(a) (1)-(9) in a form approved or prescribed by the Sheriff
of all precious metals or gems or goods made from precious metals or gems purchased on the
day of the report.
(b) All reports shall be maintained in a secure location under the direct supervision of the
appropriate Sheriff’s Officer. All reports shall be available for inspection only for law
enforcement purposes as provided in O.C.G.A. Section 43-37-4(b) and (c) Any Sheriff’s Officer
may, in his discretion, authorize any person who demonstrates theft of precious metals or gems
by the presenting of an incident report or other similar document to inspect the reports at the
Sheriff’s Office in an effort to locate stolen property.
Sec. 6-6-29. Unlawful activities.
(a) It shall be unlawful for any dealer in precious metals or gems or any agent or employee of a
dealer in precious metals or gems who makes purchases of precious metals or gems or of goods
made from precious metals or gems to:
(1) Make any false statement in the permit application and registration provided for in
Section 6-6-26;
(2) fail to maintain and make entries in the permanent record as required by Section 6-6-
27;
(3) make any false entry in such permanent record;
(4) Falsify, obliterate, destroy, or remove from the place of business such permanent
record;
(5) Refuse to allow any duly authorized law enforcement officer to inspect such
permanent record, or any precious metals or gems or goods made from precious metals or
gems in his possession, during the ordinary hours of business or at any reasonable time;
(6) Sell, exchange, or remove from the legal possession of the buyer, or to alter the form
of, any precious metals or gems or goods made from precious metals or gems purchased
by remounting, melting, cutting up, or otherwise altering the original form until at least
10 calendar days have elapsed from the time of purchase or acquisition;
(7) Fail to make the report as required in this Chapter; or
(8) Purchase any precious metals or gems from any person under 17 years of age.
(b) It shall be unlawful for any person to advertise or transact business as a dealer in precious
metals or gems without first registering and obtaining the regulatory permit pursuant to the
requirements of this Chapter.
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Item # 19
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(c) It shall be unlawful for any dealer in precious metals or gems to purchase precious metals in a
melted or smelted state unless the purchase is from a registered dealer in precious metals or
gems.
(d) If any Sheriff's officer has probable cause to believe that precious metals or gems have been
stolen, he may give notice in writing to the dealer to retain the precious metals or gems for an
additional 15 days; and it shall be unlawful for the dealer to dispose of the property unless the
notice is revoked in writing within the 15 day period.
Sec. 6-6-30. Applicability of Chapter.
(a) This Chapter shall not apply to any precious metals or gems containing precious metals or
gems obtained from industrial producers, manufacturers, licensed dealers, or distributors.
(b) This Chapter shall not apply to dealers exclusively engaged in the sale or exchange of
numismatic coins or to transactions exclusively involving numismatic coins or other coinage.
Sec. 6-6-31. Itinerant Dealers in Precious Metals or Gems. Applicability.
This section shall be applicable to all itinerant dealers of precious metals or gems, whether their
sales, trades and purchases are at retail or wholesale or by any form of pawn. Specifically
excluded are wholesalers, buyers and sellers who sell, trade and deal only with mercantile
establishments or purchase precious metals or gems from manufacturers, manufacturer's
representatives, or other dealers in precious metals or gems.
Sec. 6-6-32. Notice of intent to conduct business.
(a) Business Tax Certificate Required. Any person, firm or corporation who does business in
Richmond County as an Itinerant Dealers in Precious Metals or Gems shall, before engaging in
such business, obtain a business tax certificate in accordance with section 6-6-3 and section 6-6-
4 of the Augusta, GA Code.
(b) Permit required. It shall be unlawful for any person to engage in activities as an itinerant
dealer in precious metals or gems in Richmond County without having obtained a valid permit
for each separate location and for each person engaging in said activities. Prior to advertising any
buying, selling, trading or otherwise dealing in precious metals or gems, an itinerant dealer shall,
at least three (3) business days prior to the initial advertising, file with the Sheriff’s Office an
application for a regulatory permit to conduct the business of itinerant dealer in precious metals
or gems in Richmond County.
(c) Such application shall include the following:
(1) Full name of the person, group or association, and its address;
(2) The name of the person who will be conducting business in Richmond County and his
home address, including proper identification as defined;
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Page 18 of 20
(3) The length of the stay in Richmond County, including the dates of opening and
closing, at each fixed location not to exceed 15 days;
(4) The fingerprints of the person or persons who will be conducting such business in
Richmond County; and
(5) Where the business will be conducted, and during what hours; except that no itinerant
dealers in precious metals or gems shall operate at any location in Richmond County
between the hours of 6:00 p.m. and 8:00 a.m. Monday through Saturday or during any
hours on Sunday.
(d) No person who has been convicted of a felony under the laws of this state or any other state
of the United States shall be eligible to receive a regulatory permit to conduct business as an
itinerant merchant of precious metals or gems within Richmond County. This paragraph shall not
apply to any person who has been convicted of a felony after ten years have expired from the
date of completion of the felony sentence. Prior to the issuance of the regulatory permit, a
background investigation shall be required for each person who will be conducting business in
Richmond County. If the eligibility requirements are met, then the regulatory permit shall be
issued for each person meeting the requirements. The provisions of Section 6-6-24 shall apply to
the background investigation required herein.
(e) Each regulatory permit issued pursuant to this section shall be nontransferable and valid for
period of time listed by the applicant in response to paragraph (c) (3) above, not to exceed 15
days.
(f) Every itinerant dealer shall admit to the premises where business is being conducted any
Sheriff's officer, who in the performance of official lawful duties as prescribed by the Sheriff,
may desire at any time to search for articles missing or stolen, or to make any inspection of
records authorized by this chapter, without the formality of a search warrant.
Sec. 6-6-33. Records. All itinerant dealers, both salesmen and buyers, of precious metals or gems
shall keep records wherein shall be entered an accurate description of all property pledged,
traded or sold by them. Such description shall include to the extent possible the name or the
make of the article, any identifying mark or number, and a statement of the kind of material of
which it is made. In such records there shall be entered also the full name and address of the
person by whom same was deposited or sold, and the time when the same was done, and the
name, address, date of birth and drivers' license number of seller; and a photocopy of the proper
identification. In the event the seller does not have a drivers' license, other proper identification
as defined shall be required and photocopied. All purchased items shall be digitally
photographed. These entries shall be made as soon after the transaction as is possible but in no
event more than one hour after the time given for daily close of business in section 6-6-32(c)(5)
above. Such records may be kept electronically as long as a copy of the electronic records can be
provided to the Richmond County Sheriff or other law enforcement agency upon demand.
Sec. 6-6-34. Daily Accurate Report to Sheriff’s Office.
Attachment number 1 \nPage 18 of 20
Item # 19
Page 19 of 20
Every traveling and itinerant dealer shall make a report to the Sheriff's Office, as required in
Section 6-6-10 (Daily Electronic Reporting). The report shall be in such form as may be
prescribed by the Sheriff, of all property pledged, traded, bought or sold during the period of
operation in Richmond County, and shall show the name and address of any person who bought,
sold, traded or otherwise disposed of or received any item; the date and time of the transaction;
the amount paid or advanced, or the item traded; the full description of articles, including kind,
style, material, color, design, kind and number of stones in jewelry; and all identifying names,
ranks, and numbers; and a description of persons trading, buying, selling or pawning, including
the name, address, race, weight, height, photocopy of proper ID and digital thumbprint of said
person. (See fingerprint requirement).
Sec. 6-6-35. Surrender of stolen property.
In the event it is determined that any item bought, sold or traded to, or received by the itinerant
dealer, salesman or buyer is the subject of any theft of crime, the dealer, salesman or itinerant
buyer shall, upon demand of the Sheriff, surrender the same to the Sheriff’s Office.
Sec. 6-6-36. Holding period.
(a) Except as provided in sub-section (c) below, every item covered by this chapter which is
purchased from one seller shall be separately packaged, or kept separately, and not intermingled
or confused with items purchased from another seller, for a period of 30 days following the
purchase of such item.
(b) Except as provided in sub-section (c) below, no person engaging in the purchase of items
regulated by this chapter, shall sell or otherwise dispose of, permit the sale or disposal of,
remove or permit to be removed from the license holder's place of business, intermingle with
other similar items, alter, change or deface any such items until after the expiration of 30 days
from the date of purchase.
(c) The holding period and other requirements of sub-sections (a) and (b) above shall not be
applicable to pawnshop transactions involving the sale of Video Games.
Attachment number 1 \nPage 19 of 20
Item # 19
Page 20 of 20
Exhibit “B”
Add new:
Sec. 6-6-37. Unlawful activities.
It is unlawful for any itinerant dealer of precious metals or gems to purchase any precious metals
or gems from any person under 17 years of age.
Attachment number 1 \nPage 20 of 20
Item # 19
Page 1 of 17
Chapter 6
SECONDHAND GOODS
ARTICLE 1. BROKERS, PAWNBROKERS, BOOK DEALERS, DEALERS IN PRECIOUS
METALS OR GEMS, AND ITINERANT DEALERS IN PRECIOUS METALS
OR GEMS.
Sec. 6-6-1. Definitions.
As used in this articlechapter, the following terms have the following meanings:
(a) "Book" means a literary or scientific work comprised of a number of sheets of paper,
parchment or other material with writing or printing on them, fastened together along at least one
edge, usually between protective covers. For purposes of this chapter "book" shall include all
magazines, journals, trade publications and posters containing words, pictures, diagrams, etc.
Electronic reading devices, such as tablets, laptops, netbooks and e-book readers are not
considered books for purposes of this chapter.
(b) "Book Dealer" means a Broker engaged in the business of buying or selling books as defined
in this chapter and having book sales comprise at least 60% of the gross receipts of the Broker’s
business.
(c) "Broker" means any person or business engaged, in whole or in part, in the business of
buying or selling tangible personal property, goods or merchandise of any description from
persons or sources other than manufacturers or business tax certified dealers. “Flea market
vendors” as defined by this chapter are not “brokers.”
(d) "Dealer in precious metals or gems" means any person engaged at a permanent location in
Richmond County in the business of purchasing precious metals or gems or goods made from
precious metals or gems from persons or sources other than manufacturers, manufacturers'
representatives, or other dealers in precious metals or gems; or any person engaged in any other
business if, in conjunction with such business, precious metals or gems or goods made from
precious metals or gems are purchased from persons or sources other than manufacturers,
manufacturers' representatives, or other dealers in precious metals or gems where such purchase
is for resale in its original form or as changed by remounting, melting, re-forming, remolding, or
recasting or for resale as scrap or in bulk.
(e) "Electronic Reporting System" means a computer based system, as specified by the Sheriff,
which is designed to record and transmit data and information electronically.
(f) "Fingerprint requirement" means each person selling any property subject to regulation by
this chapter, shall submit to having the fingerprint of the right hand thumb, unless such thumb is
missing, in which event the print of the next finger in existence on the right hand shall be
obtained with a notation as to the exact finger printed. The fingerprint shall be imprinted onto the
transaction form in the designated area along with the signature of the person selling the
Attachment number 2 \nPage 1 of 17
Item # 19
Page 2 of 17
property. The fingerprint must be clear and legible. In the event that more than one transaction
form is required, a fingerprint and signature will be obtained for each form. Fingerprints and the
information required herein shall be obtained each time such person pledges, trades, pawns,
exchanges, or sells any property regulated by this chapter. The fingerprint shall be taken with a
digital reader and uploaded to an electronic reporting system required by the Sheriff. Fingerprint
reader model is specified by the Sheriff's Office.
(g) "Flea market vendor" means a person that sells products or goods only at indoor or outdoor
flea markets or yards sales and is not a pawnbroker, book dealer, or a dealer in precious metals or
gems or an itinerant dealer in precious metals or gems.
(h) "Gems" means any precious or semiprecious stone which is cut and polished.
(i) "Itinerant Dealer in Precious Metals or Gems" means a person who, due to the temporary
manner in which the business is operated, is considered a 'transient vendor' and is required to
have an occupation tax certificate to operate a business in Augusta, Georgia as required in 6-5-3,
and who enters Augusta, Georgia on a temporary, itinerant basis for a period of time not more
than 15 days and advertises by any form of media communication to the public that it will buy,
sell or otherwise trade in and receive precious metals or gems at a nonpermanent location within
Augusta, Georgia.
(j) "Nonpermanent location" means any location designated to be used to conduct a business
engaged in dealing in precious metals or gems by an itinerant merchant, in any temporary place,
including but not limited to hotels or motels, any movable vehicle, or other temporary or
movable structure to be used to conduct such business for a limited or specific time.
(k) "Numismatic coins" means coins whose value as collectors' items exceeds the value of the
content of the precious metals in the coins.
(l) "Pawnbroker" means any person engaged in whole or in part in the business of lending
money on the security of pledged goods, or in the business of purchasing tangible personal
property on the condition that it may be redeemed or repurchased by the seller for a fixed price
within a fixed period of time, or in the business of purchasing tangible personal property from
persons or sources other than manufacturers or licensed dealers as a part of or in conjunction
with the business activities described in this section.
(m) "Pawn or pledge" means a bailment of personal property as security for any debt or
engagement, redeemable upon certain terms and with the power of sale on default.
(n) "Pawnshop" means any business wherein a substantial part thereof is to take or receive, by
way of pledge, pawn, consignment or exchange, any goods, wares, merchandise, or any kind of
personal property whatever, as security for the repayment of money lent thereon.
(o) "Pawnshop transaction" means to take or receive any article of property or, regulated by this
chapter from any customer, by pawning, pledging, trading, exchanging, purchasing, or other
means. Transactions involving the buying and selling of books (as defined by this chapter),
Attachment number 2 \nPage 2 of 17
Item # 19
Page 3 of 17
Digital Video Disks (DVDs), Compact Disks (CD’s), Cassette Tapes, and Audio Records are not
pawnshop transactions. Video Games, regardless of their format (DVD, CD, Cartridge, USB) are
pawnshop transactions.
(p) "Person" means an individual, partnership, corporation, joint venture, trust, association or
any other legal entity however organized.
(q) "Precious metals" means gold, silver, or platinum or any alloy containing gold, silver, or
platinum.
(r) "Proper identification" means anyone of the following:
(1) A Georgia driver's license which was properly issued by the appropriate state agency;
(2) A valid Georgia voter identification card or other valid identification card issued by a
branch, department, agency, or entity of the State of Georgia, any other state, or the
United States authorized by law to issue personal identification, provided that such
identification card contains a photograph of the customer;
(3) A valid United States passport;
(4) A valid employee identification card containing a photograph of the customer and
issued by any branch, department, agency, or entity of the United States government, this
state, or any county, municipality, board, authority, or other entity of this state;
(5) A valid United States military identification card, provided that such identification
card contains a photograph of the customer; or
(6) A valid tribal identification card containing a photograph of the customer.
(s) "Third party administrator" means any individual, business or corporation designated by the
Sheriff to administer the reporting requirements of this ordinance.
Sec. 6-6-2. Responsibility for Enforcement.
The Richmond County Sheriff’s Office shall have the responsibility for the enforcement of this
articlechapter. The Sheriff, or his representative, shall have the authority to inspect
establishments licensed under this chapter during the hours in which the premises are open for
business. These inspections shall be made for the purpose of verifying compliance with the
requirements of this chapter and state law. This section is not intended to limit the authority of
any other Augusta, Georgia officer or employee to conduct inspections authorized by other
provisions of the Augusta, GA Code.
Sec. 6-6-3. Business tax certificate required.
Attachment number 2 \nPage 3 of 17
Item # 19
Page 4 of 17
Any person, firm or corporation who does business in Richmond County as a Broker,
Pawnbroker, Book dealer, Dealer in Precious Metals or Gems, or Itinerant Dealers in Precious
Metals or Gems shall, before engaging in such business, obtain a business tax certificate in
accordance with Title 2, Chapter I of the Augusta Richmond County Code.
Sec. 6-6-4. Requirements of this ArticleChapter in addition to requirements of Title 2, Chapter 1.
The provisions of this Chapter are intended to augment and be in addition to the provisions of
Title 2, Chapter 1 (Business Tax Certificate). Where this chapter imposes a greater restriction
upon persons, premises, businesses or practices than is imposed by Title 2, Chapter 1, this
chapter shall control.
Sec. 6-6-5. Compliance with State Law; exemption for used motor vehicle dealers and scrap
metal processors..
(a) Nothing in this Chapter shall relieve Brokers, pPawnbrokers, or Book Dealers and other
dealers in precious metals or gems from the necessity of complying with state and federal law.
(b) Used motor vehicle dealers, dismantlers and salvage dealers (as defined by O.C.G.A. section
43-47-2) and scrap metal processors (as defined by O.C.G.A. section 43-43-1) are exempt from
the requirements of this chapter.
Sec. 6-6-6. Application: Broker, Pawnbroker, Book Dealer, Dealer in Precious Metals or Gems,
Itinerant Dealers in Precious Metals or Gems.
The application for said business shall be signed and dated by the applicant and contain answers
to the following questions:
(a) What is the kind of business to be operated?
(b) What is the name of the business?
(c) What is the location where such business is proposed to be carried on and the telephone
number of said location?
(d) What is the name of the applicant for the business tax certificate, and the home address and
telephone number of said applicant?
(e) Where has applicant resided for the six (6) months preceding the date of this application?
(f) What was the applicant's previous home address, and how long was applicant a resident
there?
(g) What is the Social Security number of said applicant?
Attachment number 2 \nPage 4 of 17
Item # 19
Page 5 of 17
(h) What are the names and addresses of all persons having an interest in said business?
(i) What interests do such persons have?
(j) Who is the landlord or owner of said location, and what is the address and telephone number
of said landlord or owner?
(k) Has the applicant or any person connected with or having an interest in said business:
(l) Been charged or convicted of any violation of law (other than minor traffic violations)
in any locality?
(2) Served time in prison, or other correctional institution?
(l) If the answer to section (1) of the above question is 'yes', state circumstances in detail.
Information must be complete as to dates, charges, court of jurisdiction, and disposition for each
person. If the answer to section (2) of the above question is 'yes', state circumstances in detail.
Information must be complete as to charge on which convicted, name of prison or correctional
institution, length of time served, date of release from prison or correctional institution, or
whether on probate or parole, and the terms thereof.
(l) Give the name, home address and telephone number and place of employment of two (2)
persons who are residents of this county, who are familiar with your character and reputation.
All of the foregoing information is hereby given and all of the foregoing statements are hereby
made on oath, willfully, knowingly, and absolutely, and the same is and are hereby sworn to be
true under penalty for false swearing, as provided by law.
Applicant's Signature
Sworn to and subscribed before me, this ______day of 20____.
Notary Public
Sec. 6-6-7. Regulatory fee.
Any person, firm or corporation who does business in Augusta, Georgia-Richmond County as a
Broker, Pawnbroker, Book Dealer, Dealer in Precious Metals or Gems, Itinerant Dealers in
Precious Metals or Gems shall, before engaging in such business, pay such regulatory fee as is
provided in section 2-1-3(c) of the Augusta-Richmond CountyAugusta, Georgia Code.
Sec. 6-6-8. Right of suspension by Planning and Development Department: Revocation.
The Planning and Development Department shall have the right to immediately suspend, for
cause, any business tax certificate issued under this articlechapter whenever a person, firm or
corporation doing business shall deviate from the normal operation for which the business tax
certificate was obtained or fails in performance to meet the required regulations and code as set
forth by the Planning and Development Department, Sheriff ’s office or Health department; or
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violates any law or ordinance of the United States, or the state or Augusta, Georgia, in pursuance
of such business conducted under such business tax certificate; or when it shall be proven before
the Planning and Development Department that there is a violation of a nuisance law; or when
the health, morals, interests and convenience of the public demand the suspension of such
business tax certificate. The Planning and Development Department shall report the suspension
of such business tax certificate to the next regular or called meeting of the Commission, and shall
provide the licensee with at least three (3) days' notice of said meeting, at which meeting the
licensee may make such showing as he/she may deem proper. After a hearing, Commission shall
either continue the suspension, place the license on probation, permanently revoke the license, or
restore the license such that it remains in full force. A license granted hereunder shall also be
subject to revocation for cause, either with or without a prior suspension of the license.
Whenever, in the opinion of the Planning and Development Department, there is cause to revoke
the license, a written notice of intention to revoke it shall be furnished the holder thereof three
(3) days before a regular or called meeting of the Commission at which time the holder of the
license may make such showing as he/she may deem proper. After a hearing, the Commission
may revoke the license if, in its discretion, it is in the best interest, peace and good order of
Augusta, Georgia, or there has been any violation of the ordinances and code of Augusta,
Georgia, or the laws of the State of Georgia or the United States in the conduct of the place of
business.
Sec. 6-6-9. Conduct of business.
The following rules and regulations are hereby established, and shall govern the conduct and
operation of every such place of business regulated by this chapter,, and every person owning
and operating such place of business.
Sec. 6-6-10. Daily Electronic Reporting.
(a) All businesses regulated by this articlechapter shall make correct and truthful entries of
information as required by the applicable Section as soon after the transaction as possible and in
no event more than one hour after the applicable time set for closing of the business. The daily
electronic reporting shall be by an electronic reporting system required by the Sheriff. Every
Broker, pPawnshop and Book Dealer shall enter each transaction as it occurs into the electronic
reporting system via the internet to the administrator of the electronic reporting system. The
administrator of the electronic reporting system will electronically transmit all transactions to the
police department Sheriff’s Office.
(b) In the event that the electronic reporting system becomes temporarily or permanently
disabled, businesses will be notified as soon as possible by the Sheriff's Office. In this event, the
businesses will be required to make records of transactions in paper form as prescribed by the
Sheriff's Office. Such paper forms must include all information required under the applicable
Section related to the business. Businesses shall be responsible for maintaining an adequate
inventory of these forms.
(c) The Sheriff shall select and provide the required electronic reporting system software, and
designate the required fingerprint reader model to be purchased by
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the business.
Sec. 6-6-11. Recordkeeping Requirements. Brokers, and Pawnbrokers and Book Dealers.
Except as otherwise provided in section 6-6-13, Aall Brokers, and Pawnbrokers and Book
Dealers shall maintain records documenting all pawnshop transactions as follows:
(a) At the time of the actual transaction, Brokers, pPawnbrokers and Book Dealers shall
complete the transaction form designated by the Sheriff. A pawnbroker The business owner
shall maintain a copy of the completed transaction form on the licensed premises for at least one
(1) year after the date of the transaction. However, the pawnbroker business owner shall maintain
a copy of the transaction form either on premise or off premise at a location within Richmond
County approved by the Sheriff for not less than four (4) years. Such records may be kept
electronically as long as a copy of the electronic records can be provided to the Sheriff or other
law enforcement agency upon demand.
(b) The record required above shall contain:
(1) The time, date, and place of the transaction.
(2) A complete and accurate description of the goods acquired, including the following
information, if applicable:
a. Brand name (and if applicable, stock keeping unit (SKU)).
b. Model number.
c. Manufacturer's serial number.
d. Size.
e. Color, as apparent to the untrained eye.
f. Precious metal type, weight, and content if known, as well as a digital
photograph.
g. Gemstone description, including the number of stones, if applicable, as well as
a digital photograph.
h. In the case of firearms, the type of action, caliber or gauge, number of barrels,
barrel length, and finish.
i. Any other unique identifying marks, numbers, or letters.
j. The price paid for the goods purchased.
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k. A digital photograph of the items purchased.
(3) The Broker and, Pawnbroker and Book Dealer shall require verification of
identification of the person from whom the goods are acquired by accepting only proper
identification as defined herein, as well as a description of the person including:
a. Full name, current residential address, workplace, and home and work phone
numbers.
b. Height, weight, date of birth, race, gender, hair color, eye color, and any other
identifying marks.
c. A Photo copy of the seller's proper identification.
d. A digital reader fingerprint of the seller's right hand thumb (see fingerprint
definition). The digital fingerprint file shall be uploaded to an electronic reporting
system required by the Sheriff.
(4) The record shall contain the type of identification exhibited, the issuing agency, and
the number thereon.
(5) The seller shall sign a statement verifying that the seller is the rightful owner of the
goods or is entitled to sell, consign, or trade the goods.
(6) Any other information required by the format designated by the Sheriff.
Sec. 6-6-12. Daily accurate report; false statements.
(a) Every Broker, and Pawnbroker and Book Dealer (or , his employees or agents,) shall make
correct and truthful entries of the above-required information in the daily electronic reporting
required in Section 6-6-10.
(b) It shall be unlawful for a person engaged in the business of Broker, pPawnbroker or Book
Dealer to make any false entry in any report. Any person making any willfully false or
misleading statements in the report shall be punished as provided in section 6-6-22.
Sec. 6-6-13. Exceptions from certain record keeping requirements.
(a) Transactions involving the sale of books (as defined by this chapter), DVDs, CD’s, Cassette
Tapes and Audio Records, are not subject to the record keeping requirements of this chapter.
(b) Brokers, Pawnbrokers and Book Dealers may be excluded from the record keeping
requirements of section 6-6-11(b)(2)(k)(digital photograph) and section 6-6-
11(b)(3)(d)(fingerprint) for pawnshop transactions involving Video Games, provided such
person or business meets all of the following requirements:
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(1) must make high quality video and audio recordings of every Video Game pawnshop
transaction; and
(2) must preserve such recordings for a minimum of 60 days following each transaction;
and must make such video recordings available to the Sheriff’s Office upon request without the
requirement of a warrant.
Sec. 6-6-14. Minors.
It is unlawful for any broker, pawnbroker, or agent or employee thereof to receive any article in
pawn or purchase any article for resale from any person under 17 years of age.
Sec. 6-6-15. Pawnbrokers; bond required.
In addition to the business tax certificate required by section 6-6-3 herein, it shall be unlawful for
any person to engage in the business of pawn broking within Richmond County without giving
bond, with two (2) good and approved securities, in the sum of five thousand dollars ($5,000.00),
conditioned to make good all damages sustained by the carelessness, neglect or unfair dealing of
such licensee.
Sec. 6-6-16. Premises open to Sheriff.
Every Broker, and Pawnbroker and Book Dealer shall admit to his premises any Sheriff’s
deputy, who in the performance of official lawful duties as prescribed by the Sheriff may desire
at any time to search for articles missing or stolen, or to make any inspection authorized by this
article, without the formality of a search warrant.
Sec. 6-6-17. Inspection of pledges and purchases and records.
All articles pledged or sold to Brokers, pPawnbrokers and Book Dealers shall, at all times, be
subject to inspection and examination by the Sheriff. All records required to be kept by this
chapter or by policies of the Sheriff's Office shall be subject to inspection and examination by
the Sheriff.
Sec. 6-6-18. Goods held for 30 days; law enforcement holds.
(a) Any pawnbroker or person operating under a pawnbroker's license who takes goods on pawn
or buys goods, taking full title thereto, the word "goods" being used in the broadest sense and
including all kinds of personal property, shall hold the goods so taken in pawn or purchase for at
least 30 days before disposing of the goods by sale, transfer, shipment or otherwise. This
holding requirement shall not be applicable to books, DVDs, CDs, Cassette Tapes, Audio
Records and Video Games.
(b) The Richmond County Sheriff’s Office has the authority to place property that is the subject
of law enforcement investigation on "law enforcement hold." In that event, the Richmond
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County Sheriff’s Office shall notify the pawnbroker of the need for a police hold and identify all
property subject to the police hold. Upon notification, it shall be the responsibility of the
pawnbroker to maintain the subject property until such time as the property is released from law
enforcement hold status or the property is confiscated as evidence.
Sec. 6-6-19. Pawnbrokers; amount of loan.
Upon all articles pawned the pawnbroker may advance such sum and for such time as may be
agreed on with the pawner.
Sec. 6-6-20. Sale of unredeemed articles; pawner's right of redemption.
Upon the failure of the pawner to redeem the articles pledged at the time agreed on, the
pawnbroker may, after the expiration of 30 days, sell such articles; provided, that six (6) daily
notices of sale are given through two (2) newspapers; provided, further, that the pawner shall
have the privilege of redeeming such articles up to the time of the sale.
Sec. 6-6-21. Pawn tickets.
It shall be unlawful for any pawnbroker to fail to deliver to the pawner, at the time of the
pawning, a certificate or ticket, numbered to correspond with the number and description in the
record he is required by this chapter to keep.
Sec. 6-6-22. Sign.
It shall be unlawful for any pawnbroker to fail to affix the usual pawnbroker's sign, a three-ball
pendant, to his place of business, within five (5) days after receiving his pawnbroker's business
tax certificate.
Sec. 6-6-23. Money lenders, except banks and like institutions, as pawnbrokers.
Any person, except banks and other institutions of like character regulated and licensed solely by
the state, lending money on or purchasing personal property from individuals, shall be classed as
pawnbrokers and shall pay the fee required of pawnbrokers, and shall make daily reports to the
Sheriff’s Office of such loans or purchases, and shall in all other respects be subject to and
governed by the provisions of this articlechapter regulating the business of a pawnbroker.
Sec. 6-6-24. Penalties.
(a) Any person running a business as a Broker, or Pawnbroker, or Book Dealer or any employee
or agent thereof, shall be punished as provided by Section 1-6-1, and, in addition, by the
revocation of the regulatory permit of the pawnbroker violating the provisions of any law or
ordinance pertaining to pawnbrokers.
(b) Any person running a business dealing in precious metals or gems, or any employee or agent
thereof, violating any of the provisions of this chapter shall be punished as provided by Section
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1-6-1, and, in addition, by the revocation of the regulatory permit of the dealer in precious metals
or gems violating the provisions of any law or ordinance pertaining to dealers in precious metals
or gems.
(c) Any person running a business as an itinerant merchant dealing in precious metals or gems,
or any employee or agent thereof, violating any of the provisions of this chapter shall be
punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory
permit of the itinerant merchant dealing in precious metals or gems violating the provisions of
any law or ordinance pertaining to dealers in precious metals or gems.
Sec. 6-6-25. Notice of intent to conduct business.
(a) Business Tax Certificate Required. Any person, firm or corporation who does business in
Richmond County as Dealers in Precious Metals or Gems shall, before engaging in such
business, obtain a business tax certificate in accordance with §6-6-3 and §6-6-4 of the Augusta,
GA Code.
Sec. 6-6-26. Dealers in Precious Metals or Gems; Registration and Regulatory Permit Required.
(a) No person shall engage in business as a dealer in precious metals or gems until he has
registered as a dealer in precious metals or gems for each separate place of business with the
Richmond County Sheriff’s Office and has applied for a regulatory permit to operate said
business in Richmond County. The registration and permit application shall be in writing and
shall be sworn to or affirmed by the dealer in precious metals or gems on a form as prescribed by
the Sheriff’s Office.
(b) The registration and permit application shall contain the full name, business address, home
address and date of birth of the dealer together with the full names, home addresses, and dates of
birth of all other persons having an ownership interest or actually employed in the business other
than publicly held corporations. In the case of a corporation, this list shall include full names,
dates of birth and titles of corporate officers and owners often or more percent of the common or
preferred stock.
(c) No person shall be eligible for a regulatory permit or to register as a dealer in precious metals
or gems if any owner, manager, employee or stockholder, other than stockholders owning less
than ten (10) percent of the outstanding shares of a publicly held corporation, has been convicted
of a felony under the laws of this state or any other state or the United States. This subsection
shall not apply to any person who has been convicted of a felony after ten years have expired
from the date of completion of the felony sentence. Prior to the issuance of an occupation tax
certificate and the regulatory permit, a background investigation shall be required for the
stockholders, owner(s), manager(s), and employee(s). If the eligibility requirements are met, then
the occupation tax certificate and the regulatory permit shall be issued, and the registration
allowed.
(d) Such occupation tax certificate and regulatory permit shall be for the calendar year and must
be renewed prior to the expiration date. All independent contractors must have the certificates
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and permits required by this chapter. In addition, each applicant shall pay an initial registration
fee to the Richmond County Sheriff’s Office of $25.00 to cover the cost of registering such
persons. The registration shall be renewed annually upon presentation of a current tax certificate
and regulatory permit by the dealer.
(e) It shall be the responsibility of the Planning and Development Department to issue and
receive payment for the occupation tax certificate.
(f) It shall be the responsibility of the Sheriff or designee to issue and receive payment for the
regulatory permit. The cost of the regulatory permit shall be $25.00 for each individual listed on
the application and shall be used to cover the cost of the criminal history(s) and background
investigation of the applicant(s) investigation in addition to any fees charged by the State. The
Director of Planning and Development or his designated representative shall submit the
application after filing to the Sheriff’s Office. Each applicant authorizes the Sheriff’s Office and
its agents to secure from any court, law enforcement agency, or other public agency his criminal
history and the criminal history of all individuals required to be listed on the application,
including but not limited to sole proprietor, partners, members, corporate officers, stockholders,
and managers, and authorizes Augusta, Georgia to use such information in determining whether
the license applied for shall be issued. Each applicant waives any right that he would otherwise
have to preclude Augusta, Georgia or its agents from obtaining and using such information and
each applicant further waives any liability of Augusta, Georgia or its agents for obtaining and
using such information, and agrees to indemnify and hold Augusta, Georgia harmless against the
claims of any person listed by the applicant on the application and by doing so has authorized
Augusta, Georgia to investigate. The Sheriff’s Office shall make an arrest and conviction
investigation concerning any applicants hereunder and all individuals required to be listed on the
application, including but not limited to sole proprietor, partners, LLC members, corporate
officers, corporate stockholders, and managers. The Sheriff’s Office shall submit the results of
the investigation to the Director of Planning and Development or his designated representative
within 30 days of submission.
(g) All applications shall contain the address of the premises upon which the business is
conducted and the zoning classification of the premises.
(h) Each dealer shall be required to notify the Richmond County Sheriff’s Office in writing
within seven (7) calendar days of any change of address of the dealer or business or any change
of ownership in the business. A copy of the change of address or ownership in the business shall
be transmitted to the sheriff of the county within seven days of the notification.
Sec. 6-6-27. Recordkeeping Requirements.
(a) Every dealer in precious metals or gems shall maintain a record, in permanent form, in which
shall be entered at the time of each purchase of precious metals or gems or goods made from
precious metals or gems the following:
(1) The date and time of the purchase;
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(2) The name of the person making the purchase from the seller;
(3) The name, age, and address of the seller of the items purchased and the distinctive
number from such seller's driver's license or other proper identification as defined herein,
containing a photo of the seller;
(4) A photocopy of the seller's proper identification.
(5) A digital reader fingerprint of the seller's right hand thumb (see fingerprint
definition). The digital fingerprint file shall be uploaded to an electronic reporting system
required by the Sheriff.
(6) A clear and accurate identification and description of the purchased goods, including
the serial, model, or other number, and all identifying marks inscribed thereon as well as
a digital photograph. If a criminal investigation occurs, the dealer in precious metals and
gems shall, upon request, provide a clear and legible copy of the image to the appropriate
law enforcement agency.
(7) The price paid for the goods purchased;
(8) The number of the check issued for the purchase price, if payment is made by check;
and
(9) The signature of the seller.
(b) The permanent record required by this Code section shall be in legible English. Entries shall
appear in chronological order. No blank lines may be left between entries. No obliterations,
alterations, or erasures may be made. Corrections shall be made by striking through the entry
without destroying its legibility. The record shall be maintained for each purchase of precious
metals or gems or goods made from precious metals or gems for at least one year on-site or for at
least two years off-site at a location within Richmond County approved by the Sheriff. Such
records may be kept electronically as long as a copy of the electronic records can be provided to
the Richmond County Sheriff’s Office or other law enforcement agency upon demand. The
record shall be open to the inspection of any duly authorized law enforcement officer during the
ordinary hours of business or at any reasonable time.
(c) Dealers exclusively engaged in buying or exchanging for merchandise scrap dental gold and
silver from licensed dentists by registered or certified mail or statutory overnight delivery may
record the post office record of the mailed parcel in lieu of the seller's age and proper
identification as required in paragraph (3) of subsection (a) of this Code section and in lieu of the
seller's signature as required in paragraph (7) of subsection (a) of this Code section.
Sec. 6-6-28. Daily electronic reporting required.
(a) Every dealer in precious metals or gems shall comply with the requirements for daily
electronic reporting as set forth in Section 6-6-10. The daily electronic reports shall contain the
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information required in Section 6-6-27(a) (1)-(9) in a form approved or prescribed by the Sheriff
of all precious metals or gems or goods made from precious metals or gems purchased on the
day of the report.
(b) All reports shall be maintained in a secure location under the direct supervision of the
appropriate Sheriff’s Officer. All reports shall be available for inspection only for law
enforcement purposes as provided in O.C.G.A. Section 43-37-4(b) and (c) Any Sheriff’s Officer
may, in his discretion, authorize any person who demonstrates theft of precious metals or gems
by the presenting of an incident report or other similar document to inspect the reports at the
Sheriff’s Office in an effort to locate stolen property.
Sec. 6-6-29. Unlawful activities.
(a) It shall be unlawful for any dealer in precious metals or gems or any agent or employee of a
dealer in precious metals or gems who makes purchases of precious metals or gems or of goods
made from precious metals or gems to:
(1) Make any false statement in the permit application and registration provided for in
Section 6-6-26;
(2) fail to maintain and make entries in the permanent record as required by Section 6-6-
27;
(3) make any false entry in such permanent record;
(4) Falsify, obliterate, destroy, or remove from the place of business such permanent
record;
(5) Refuse to allow any duly authorized law enforcement officer to inspect such
permanent record, or any precious metals or gems or goods made from precious metals or
gems in his possession, during the ordinary hours of business or at any reasonable time;
(6) Sell, exchange, or remove from the legal possession of the buyer, or to alter the form
of, any precious metals or gems or goods made from precious metals or gems purchased
by remounting, melting, cutting up, or otherwise altering the original form until at least
10 calendar days have elapsed from the time of purchase or acquisition;
(7) Fail to make the report as required in this ArticleChapter; or
(8) Purchase any precious metals or gems from any person under 17 years of age.
(b) It shall be unlawful for any person to advertise or transact business as a dealer in precious
metals or gems without first registering and obtaining the regulatory permit pursuant to the
requirements of this ArticleChapter.
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(c) It shall be unlawful for any dealer in precious metals or gems to purchase precious metals in a
melted or smelted state unless the purchase is from a registered dealer in precious metals or
gems.
(d) If any Sheriff's officer has probable cause to believe that precious metals or gems have been
stolen, he may give notice in writing to the dealer to retain the precious metals or gems for an
additional 15 days; and it shall be unlawful for the dealer to dispose of the property unless the
notice is revoked in writing within the 15 day period.
Sec. 6-6-30. Applicability of ArticleChapter.
(a) This ArticleChapter shall not apply to any precious metals or gems containing precious
metals or gems obtained from industrial producers, manufacturers, licensed dealers, or
distributors.
(b) This ArticleChapter shall not apply to dealers exclusively engaged in the sale or exchange of
numismatic coins or to transactions exclusively involving numismatic coins or other coinage.
Sec. 6-6-31. Itinerant Dealers in Precious Metals or Gems. Applicability.
This section shall be applicable to all itinerant dealers of precious metals or gems, whether their
sales, trades and purchases are at retail or wholesale or by any form of pawn. Specifically
excluded are wholesalers, buyers and sellers who sell, trade and deal only with mercantile
establishments or purchase precious metals or gems from manufacturers, manufacturer's
representatives, or other dealers in precious metals or gems.
Sec. 6-6-32. Notice of intent to conduct business.
(a) Business Tax Certificate Required. Any person, firm or corporation who does business in
Richmond County as an Itinerant Dealers in Precious Metals or Gems shall, before engaging in
such business, obtain a business tax certificate in accordance with §section 6-6-3 and §section 6-
6-4 of the Augusta, GA Code.
(b) Permit required. It shall be unlawful for any person to engage in activities as an itinerant
dealer in precious metals or gems in Richmond County without having obtained a valid permit
for each separate location and for each person engaging in said activities. Prior to advertising any
buying, selling, trading or otherwise dealing in precious metals or gems, an itinerant dealer shall,
at least three (3) business days prior to the initial advertising, file with the Sheriff’s Office an
application for a regulatory permit to conduct the business of itinerant dealer in precious metals
or gems in Richmond County.
(c) Such application shall include the following:
(1) Full name of the person, group or association, and its address;
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(2) The name of the person who will be conducting business in Richmond County and his
home address, including proper identification as defined;
(3) The length of the stay in Richmond County, including the dates of opening and
closing, at each fixed location not to exceed 15 days;
(4) The fingerprints of the person or persons who will be conducting such business in
Richmond County; and
(5) Where the business will be conducted, and during what hours; except that no itinerant
dealers in precious metals or gems shall operate at any location in Richmond County
between the hours of 6:00 p.m. and 8:00 a.m. Monday through Saturday or during any
hours on Sunday.
(d) No person who has been convicted of a felony under the laws of this state or any other state
of the United States shall be eligible to receive a regulatory permit to conduct business as an
itinerant merchant of precious metals or gems within Richmond County. This paragraph shall not
apply to any person who has been convicted of a felony after ten years have expired from the
date of completion of the felony sentence. Prior to the issuance of the regulatory permit, a
background investigation shall be required for each person who will be conducting business in
Richmond County. If the eligibility requirements are met, then the regulatory permit shall be
issued for each person meeting the requirements. The provisions of Section 6-6-24(£) shall apply
to the background investigation required herein.
(e) Each regulatory permit issued pursuant to this section shall be nontransferable and valid for
period of time listed by the applicant in response to paragraph (c) (3) above, not to exceed 15
days.
(f) Every itinerant dealer shall admit to the premises where business is being conducted any
Sheriff's officer, who in the performance of official lawful duties as prescribed by the Sheriff,
may desire at any time to search for articles missing or stolen, or to make any inspection of
records authorized by this chapter, without the formality of a search warrant.
Sec. 6-6-33. Records. All itinerant dealers, both salesmen and buyers, of precious metals or gems
shall keep records wherein shall be entered an accurate description of all property pledged,
traded or sold by them. Such description shall include to the extent possible the name or the
make of the article, any identifying mark or number, and a statement of the kind of material of
which it is made. In such records there shall be entered also the full name and address of the
person by whom same was deposited or sold, and the time when the same was done, and the
name, address, date of birth and drivers' license number of seller; and a photocopy of the proper
identification. In the event the seller does not have a drivers' license, other proper identification
as defined shall be required and photocopied. All purchased items shall be digitally
photographed. These entries shall be made as soon after the transaction as is possible but in no
event more than one hour after the time given for daily close of business in Ssection 6-6-321
(c)(5) above. Such records may be kept electronically as long as a copy of the electronic records
can be provided to the Richmond County Sheriff or other law enforcement agency upon demand.
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Sec. 6-6-34. Daily Accurate Report to policeSheriff’s Office.
Every traveling and itinerant dealer shall make a report to the Sheriff's Office, as required in
Section 6-6-10 (Daily Electronic Reporting). The report shall be in such form as may be
prescribed by the Sheriff, of all property pledged, traded, bought or sold during the period of
operation in Richmond County, and shall show the name and address of any person who bought,
sold, traded or otherwise disposed of or received any item; the date and time of the transaction;
the amount paid or advanced, or the item traded; the full description of articles, including kind,
style, material, color, design, kind and number of stones in jewelry; and all identifying names,
ranks, and numbers; and a description of persons trading, buying, selling or pawning, including
the name, address, race, weight, height, photocopy of proper ID and digital thumbprint of said
person. (See fingerprint requirement).
Sec. 6-6-35. Surrender of stolen property.
In the event it is determined that any item bought, sold or traded to, or received by the itinerant
dealer, salesman or buyer is the subject of any theft of crime, the dealer, salesman or itinerant
buyer shall, upon demand of the Sheriff, surrender the same to the Sheriff’s Office.
Sec. 6-6-36. Holding period.
(a) Except as provided in sub-section (c) below, Eevery item covered by this sectionchapter
which is purchased from one seller shall be separately packaged, or kept separately, and not
intermingled or confused with items purchased from another seller, for a period of thirty30 days
following the purchase of such item.
(b) Except as provided in sub-section (c) below, Nno person engaging in the purchase of
precious metals or items regulated by as defined this chapter, shall sell or otherwise dispose of,
permit the sale or disposal of, remove or permit to be removed from the license holder's place of
business, intermingle with other similarjewelry or stones items, alter, change or , deface any such
items or permit the same of any such precious metals or stones purchased, until after the
expiration of thirty30 days from the date of purchase.
(c) The holding period and other requirements of sub-sections (a) and (b) above shall not be
applicable to pawnshop transactions involving the sale of Video Games.
Sec. 6-6-37. Unlawful activities.
It is unlawful for any itinerant dealer of precious metals or gems to purchase any precious metals
or gems from any person under 17 years of age.
Attachment number 2 \nPage 17 of 17
Item # 19
Commission Meeting Agenda
12/17/2013 2:00 PM
Motion to Approve Extending Medical Services Contract for Calendar Year 2014
Department:Fire
Caption:Motion to approve extending contract for medical direction
services provided to the Fire Department for the 2014 calendar
year as allowable in the contract.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator
Clerk of Commission
Cover Memo
Item # 20
1
AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE MEDICAL COLLEGE OF GEORGIA PHYSICIANS
PRACTICE GROUP FOUNDATION AND CONSOLIDATED GOVERNMENT
OF AUGUSTA, GEORGIA
THIS AMENDMENT (“Amendment”), made as of the 17th day of December,
2013 (the “Effective Date”), is by and between the Consolidated Government of Augusta,
Georgia (“Augusta”), and The Medical College of Georgia Physicians Practice Group
Consultant d/b/a Georgia Regents Medical Associates (the “Consultant”) and serves as an
amendment to the agreement for the Augusta, Georgia Fire Department EMS medical
director services executed by Augusta on November 4, 2013, and by Consultant on
October 23, 2013 (the “Agreement”). For purposes of this Amendment, the Consultant
and Augusta are sometimes collectively referred to as the “Parties,” and each individually
referred to as a “Party.”
WHEREAS, the Agreement expires on December 31, 2013; and
WHEREAS, the Parties present wish to extend the Agreement on the terms and
conditions contained in the Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Term. Pursuant to section 4.1 of the Agreement, the term of the Agreement is
extended through December 31, 2014.
2. Modifications to Agreement. Except as expressly set forth or as necessary to
carry out the terms of this Amendment and the Agreement, no amendment of the terms of
the Agreement is intended hereby and the Agreement and all its terms and conditions
shall remain in full force and effect.
3. Entirety. This Amendment is hereby incorporated into the Agreement, and
together, the Agreement and this Amendment contain the entire agreement between the
parties as to the matters contained therein. Any oral representations or modifications
concerning this Agreement shall be of no force and effect.
4. Severability. The invalidity of one or more of the phrases, sentences, clauses or
Sections contained in this Amendment shall not affect the validity of the remaining
portion of the Amendment so long as the material purposes of this Amendment can be
determined and effectuated.
5. Counterparts. This Amendment may be executed in one or more counterparts,
each of which shall for all purposes be deemed to be an original and all of which shall
constitute the same instrument.
By the signatures below the parties indicate their acceptance of this Amendment.
Attachment number 1 \nPage 1 of 2
Item # 20
2
THE MEDICAL COLLEGE OF GEORGIA
PHYSICIANS PRACTICE GROUP FOUNDATION
By: ___________________________
Name: ________________________
Title: _________________________
Date of Execution:________________
THE CONSOLIDATED GOVERNMENT OF
AUGUSTA, GA
By: ___________________________
Name: ________________________
Title: _________________________
Date of Execution:________________
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Item # 20
Commission Meeting Agenda
12/17/2013 2:00 PM
Motion to Approve Mutual Aid Agreement with GRU
Department:Fire
Caption:Motion to approve mutual aid agreement with GRU.
Background:Annual renewal of mutual aid required by federal and state law for
GRU.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 3
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Attachment number 1 \nPage 2 of 3
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Item # 21
Commission Meeting Agenda
12/17/2013 2:00 PM
Woolpert and Azteca Cityworks Contracts
Department:Information Technology
Caption:Approve contracts with Woolpert and Azteca for the
implementation of Cityworks Software and associated hardware
for the Augusta Utilities Department.
Background:The Augusta Utilities Department (AUD) has been a user of
Lucity (formerly GBA) software since 1999. The primary function
of this software, which is known as a Computerized Maintenance
Management System (CMMS), is used for managing work
requests, work orders, and utilities assets. The Lucity software
tools have remained fairly static since the initial
implementation. Multiple upgrades to the software have taken
place, but these changes have yielded no significant updates to the
user interface, and the changes in software capability have not
benefited AUD in regard to efficiency improvements. In 2012,
AUD began to explore alternative software offerings, specifically
in order to improve the ability of personnel in the field to have
better access to work order and asset management
information. Additionally, AUD wants to improve workflow and
streamline business processes within the department so that
efficiency gains can be seen across the entire organization.
Analysis:AUD sought out a new vendor for a CMMS through an RFQ
process managed by the Procurement Department. Six statements
of qualification were received from interested vendors. The
selection committee reviewed the proposals and recommended
Woolpert as the implementer for Cityworks AMS (Asset
Management System) software. Woolpert’s proposal has already
been approved by the Augusta Commission in October 2013, but
the contracts for the software were not part of the AUD submittal.
Cityworks is a capable, GIS-centric software that, when
implemented, has the potential to vastly improve AUD’s
productivity and efficiency. Woolpert’s role will be implementer
of the software, and a key part of their participation will be
exploring AUD’s business processes, recommending changes, and
customizing the software as needed. This agenda item includes the
technology contracts as well as hardware (servers and mobile
devices) and associated licensing that is needed for
Cover Memo
Item # 22
implementation. Finally, this software package has the potential to
replace Lucity throughout the government. Due to its nature as a
very GIS-centric software program, the benefits that AUD derives
from the software could eventually be realized elsewhere,
especially in 311, Planning & Development, Engineering, and
Recreation, Parks, and Facilities.
Financial Impact:AUD will be funding this project. The technology components
covered under this agenda item should not exceed $100,000. The
entire project will not exceed $727,355.
Alternatives:N/A
Recommendation:Approve contracts with Woolpert and Azteca for the
implementation of Cityworks Software and associated hardware
for the Augusta Utilities Department
Funds are Available
in the Following
Accounts:
507043490-5424120 / 81300015-5424120
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
City of Augusta, Georgia
Utilities Department
Cityworks Enterprise Asset Management System
Implementation
STATEMENT OF WORK
July 2, 2013
Attachment number 1 \nPage 1 of 43
Item # 22
Statement of Work
Cityworks Enterprise Asset Management System Implementation
City of Augusta, Georgia
Utilities Department
July 2, 2013
Prepared by Woolpert, Inc.
375 North Ridge Road, Suite 100
Atlanta, GA 30350
www.woolpert.com
Attachment number 1 \nPage 2 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Statement of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 i
CONTENTS
DOCUMENT ACCEPTANCE ....................................................................... iii
CHANGE CONTROL ............................................................................... iii
GENERAL ........................................................................................... 1
PROJECT MANAGEMENT ........................................................................ 2
Task PM.1: Project Administration .............................................................................. 2
Task PM.2: Project Kick-Off Meeting ........................................................................... 2
Task PM.3: Project Schedule Coordination .................................................................... 3
Task PM.4: Client Status Meetings .............................................................................. 3
Task PM.5: Internal Coordination Meetings .................................................................... 4
TECHNICAL APPROACH .......................................................................... 5
PHASE 1 – IMPLEMENTATION PLANNING .................................................................... 6
Task 1.1: Conduct Pre-Planning Discovery ................................................................... 6
Task 1.2: Install and Configure Core Cityworks AMS Software in a Sandbox Environment .......... 7
Task 1.3: Conduct Core Team Training ....................................................................... 8
Task 1.4: Conduct Business Process Reviews ................................................................ 9
Task 1.5: Phase 1 Quality Control ........................................................................... 11
Task 1.6: Phase Acceptance and Close ..................................................................... 11
PHASE 2 – CORE SYSTEM DESIGN AND CONFIGURATION ................................................... 12
Task 2.1: Prepare Configuration Documentation ......................................................... 12
Task 2.2: Core Cityworks AMS Configuration .............................................................. 12
Task 2.3: Cityworks Storeroom Configuration ............................................................. 14
Task 2.4: Cityworks AMS – CCTV Integration Configuration ............................................. 16
Task 2.5: Review and Approval of Updated System Configuration and Documentation ........... 17
Task 2.6: Provide Cityworks AMS Software Demonstrations ............................................ 17
Task 2.7: Phase 2 Quality Control ........................................................................... 18
Task 2.8: Phase Acceptance and Close ..................................................................... 18
PHASE 3 – ADVANCED AMS FUNCTIONALITY DEVELOPMENT & CONFIGURATION ......................... 19
Task 3.1: Application Interfaces ............................................................................. 19
Task 3.2: Perform Data Conversion of Legacy Data Sets ................................................ 24
Task 3.3: Develop Custom Reports and Dashboards ...................................................... 25
Task 3.4: Develop and Deploy Mobile AMS Applications ................................................. 26
Task 3.5: Phase 3 Quality Control ........................................................................... 27
Task 3.6: Phase Acceptance and Close ..................................................................... 27
Attachment number 1 \nPage 3 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Statement of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 ii
PHASE 4 – SYSTEM DEPLOYMENT.......................................................................... 28
Task 4.1: Develop Test Plan .................................................................................. 28
Task 4.2: Provide Tester Training ........................................................................... 29
Task 4.3: User Acceptance Testing in Development Environment..................................... 30
Task 4.4: Provide End-User Training ........................................................................ 31
Task 4.5: Provide Go-Live Support .......................................................................... 32
Task 4.6: Phase 4 Quality Control ........................................................................... 33
Task 4.7: Phase Acceptance and Close ..................................................................... 33
PHASE 5 – EXTENDED SUPPORT ........................................................................... 34
CITYWORKS AMS SOFTWARE LICENSING .................................................... 35
PROJECT COSTS ................................................................................. 36
PROJECT SCHEDULE ............................................................................ 38
Attachment number 1 \nPage 4 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Statement of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 iii
DOCUMENT ACCEPTANCE
Table 1: Document Acceptance
Name
Client, Project Manager Date:
Name
Woolpert, Project Manager Date:
Name
Woolpert, Project Director Date:
CHANGE CONTROL
Table 2: Document Control
Change Record
Date Author Version Change Reference
File name: Statement of Work_Cityworks AMS Implementation_Cityof
Augusta_Version01_20130702.docx
Attachment number 1 \nPage 5 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 1
GENERAL
The City of Augusta Cityworks Server AMS implementation project consists of four main components:
1. Implementation of Cityworks Server AMS software (including Storeroom for materials management,
and an integration to the City’s existing CCTV pipe inspection application),
2. Integration of Cityworks Server AMS with the City’s Motorola CSR application (for service requests),
3. Integration of the Cityworks Server AMS solution with the City’s Customer Information System (yet
to be selected and implemented), and
4. Conversion of legacy data into the Cityworks Server PLL database.
There are many related tasks and sub-tasks that have to be properly executed to ensure a successful
outcome to this important project (such as business process review, custom application configuration,
training, and testing). Our project methodology addresses all of the details of this complex project
and ensures all aspects (people, processes, and technology) are comprehensively addressed in a logical
order.
Our approach includes many opportunities for our technical staff to work alongside Client staff to
transfer knowledge, such that by the time we take you live with your new Cityworks Server AMS solu-
tion, you will be system experts in your own right.
Services, and associated deliverables, are categorized into four (4) major phases, as presented in the
following sections. Completion of each phase (in order) will culminate with the execution of a Phase
Acceptance and Close document signifying the Client’s acceptance of the services rendered to date and
authorization for Woolpert to proceed with work on the next subsequent task. Each of these phases,
along with the relevant tasks / Subtasks is described in detail in the following sections.
Our project plan and associated budget and schedule were developed based on the following bounding
assumptions based on the City’s RFP and subsequent discussions with Utilities Department staff:
• The following Utility Divisions will be implemented in the first phase (this Scope of Services)
o Water Distribution
o Sewer Collections
o Lift Stations
• Water Distribution and Sewer Collections can be implemented as a common track
• The system will support a multitude of service request, work order, and inspection workflows
• Work orders will be configured to support the range of maintenance activities including preventa-
tive maintenance, scheduled corrective maintenance, un-planned reactive maintenance
• System configuration (service requests, work orders, inspections, and system reports) will provide
full support of the City’s CMOM program and meet existing permitting and consent order require-
ments
• Full system implementation is to occur over a multi-year period and include system use at the Wa-
ter Treatment Plant, integration of SCADA systems, and advanced asset sustainability functionality.
Future phases have not yet been scoped or scheduled
• The City is to identify and empower a Project Manager
• The City is to identify and empower two power users from each of the utility divisions to be imple-
mented (water distribution, sewer collections, lift stations) for a total of six power users and one
project manager. This will constitute the Client Core Team.
Attachment number 1 \nPage 6 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 2
PROJECT MANAGEMENT
TASK PM.1: PROJECT ADMINISTRATION
Woolpert will provide the following general project management services:
· Develop, in cooperation with the Client’s project manager, a project plan and schedule;
· Proactively manage and update project plan and schedule, as required, throughout the duration of
the project. Project plan and schedule modifications will be facilitated upon common agreement
between the Client and Woolpert in accordance with the issue control process detailed in the pro-
ject plan;
· Coordinate project events with the Client’s project manager and Woolpert team members;
· Author, edit, review, and distribute project documentation and technical reports as required;
· Facilitate in-process review meetings with the Client’s project manager, committees, manage-
ment, and end-users as scheduled, and appropriate, throughout the duration of the project;
· Perform miscellaneous project administration (e.g. arrange travel, internal project updates); and
· Anticipate problem areas and propose and facilitate solutions
Deliverables
· Draft and final project plan
· Monthly project status reports
· On-going project management, including resource allocation, invoicing and general consulting
· Password protected project collaboration environment and issue log management
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· Assemble a team of domain and technical experts and have representation of all divisions / work
groups involved throughout all phases of the project
· Provide a point of contact for all project management issues and questions
· Review, comment and accept draft project work plan within five days of document delivery
· Schedule appropriate internal staff and provide facilities for on-site meetings and off-site confer-
ence calls
· Review and accept project status reports, or otherwise provide comments on same within a rea-
sonable time frame
TASK PM.2: PROJECT KICK-OFF MEETING
As soon as is reasonably feasible, following receipt of the Written Notice to Proceed, Woolpert’s pro-
ject manager will work with the Client’s project manager to schedule the kick-off meeting. This meet-
ing will be facilitated on-site at the Client’s offices for the purpose of: 1) establishing the necessary
Project Management protocols to be adhered to by all stakeholders, 2) reviewing the Client’s imple-
mentation goals and objectives with all team members, 3) identifying any Client-owned source docu-
mentation necessary to support the project, 4) identifying all critical path schedule milestones, and 5)
addressing any outstanding scope or schedule questions that Client stakeholders may have. Said meet-
ing shall be of a duration suitable for addressing each of the items previously listed. Development of
Attachment number 1 \nPage 7 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 3
the kick-off meeting agenda shall be the joint responsibility of Woolpert’s and the Client’s project
managers.
Deliverables
· Kickoff meeting agenda
· On-site project kick-off meeting (half day)
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· Schedule meeting space and supporting technology peripherals suitable for the kick-off meeting
· Coordinate and schedule meeting attendees
TASK PM.3: PROJECT SCHEDULE COORDINATION
Project schedule coordination and management will be performed using Microsoft Project software.
Project schedules and tasks will be monitored and adjusted as needed, depending upon the Client’s
priorities and ability make its staff and facilities available at the appropriate times throughout the pro-
ject. An updated project schedule delineating resources, scheduled tasks, and completed tasks will be
maintained and available to all Woolpert and Client project participants.
Deliverables
· Project schedule maintained and monitored on an on-going basis
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· Review project schedule on an on-going basis
TASK PM.4: CLIENT STATUS MEETINGS
Woolpert will facilitate a regular occurring status meeting. Woolpert’s Project Manager will partici-
pate in regularly scheduled project status meetings with the Client’s Project Manager and designees for
the purpose of reviewing project issues including: 1) activities, action items, and deliverables complet-
ed to date; 2) activities, action items, and deliverables in process or scheduled; 3) technical or con-
tractual issues that require corrective action. Woolpert meeting participants will include Woolpert’s
Project manager and ad hoc team members, as required. Client meeting participants will be as
deemed necessary by the Client’s project manager, or as requested by Woolpert’s project manager.
Deliverables
· Monthly project status reports upload to project website
· Monthly project status meetings
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
Attachment number 1 \nPage 8 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 4
· Schedule appropriate internal staff and provide facilities for on-site meetings and off-site confer-
ence calls
· Review and accept project status reports, or otherwise provide comments on same within a rea-
sonable time frame
· Schedule meeting space and supporting technology peripherals suitable for on-site meetings
· Coordinate and schedule meeting attendees
TASK PM.5: INTERNAL COORDINATION MEETINGS
Internal coordination meetings will be held on a regular basis to ensure continuous communication
about tasks in process, scheduled tasks, and any issues impacting a successful implementation.
Woolpert’s project manager will also utilize these meetings to gather information from project team
members required to manage on-going resource loading.
Deliverables
· Regularly scheduled internal coordination meetings
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· None
Quality Management
Knowledge Transfer and Change Management
Project Plan
· Project Management Plan
· Change Control Plan
· Communications Plan
Attachment number 1 \nPage 9 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 5
TECHNICAL APPROACH
Five-phased implementation approach with continuous project management, quality management,
knowledge transfer, and change management:
· Phase 1: Implementation Planning
· Phase 2: System Design and Configuration
· Phase 3: System Integrations
· Phase 4: System Deployment
· Phase 5: Extended Support
· Project Management (Duration of Project)
· Knowledge Transfer & Change Management (Duration of Project)
· Quality Management (Duration of Project)
Figure 1: Implementation Phases
Attachment number 1 \nPage 10 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 6
PHASE 1 – IMPLEMENTATION PLANNING
TASK 1.1: CONDUCT PRE-PLANNING DISCOVERY
A pre-planning discovery task will be facilitated by
Woolpert’s Project Manager for the purpose of aligning the
Client’s implementation / functionality requirements with
the project plan. This discovery process will clarify imple-
mentation objectives defined in the RFP, as well as uncover
other factors (system interfaces, workflow details, reporting
requirements, data conversion requirements, etc.) that may
not have been clearly addressed to date. In these events, a
decision will be made by the Client’s Project Manager to up-
date the Project Plan to include these additional tasks, or
place them in a parking-lot for future attention. Based upon
the results of this discovery, Woolpert will make any neces-
sary adjustments to the Project Plan and obtain acceptance
from the Client.
Related sub-tasks are as follows:
· Sub-Task 1.1.1: Prepare Request for Information
· Sub-Task 1.1.2: Submit RFI to Client PM
· Sub-Task 1.1.3: Client PM to Facilitate Data
Gathering Process and Provide
Data to Woolpert (Client-Owned
Task)
· Sub-Task 1.1.4: Woolpert to Perform Desktop Au-
dit of Collected Information
· Sub-Task 1.1.5: Woolpert to Prepare for On-Site Discovery Workshops
· Sub-Task 1.1.6: Woolpert to Facilitate Pre-Planning Discovery Workshops (On-Site Task)
· Sub-Task 1.1.7: Woolpert to Document Workshop Findings and Update Implementation
Scope of Services, Assumptions, and Risk Plan
· Sub-Task 1.1.8: Woolpert to Submit Updated Documentation to Client PM
· Sub-Task 1.1.9: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
Deliverables
· Woolpert will prepare a Request for Information and submit it to the Client PM
· Woolpert will perform a desktop review of the data provided by the Client PM
· Woolpert’s Project Manager and a Systems Analyst will facilitate a series of discovery work-
shops, on-site at the Client’s facilities, over the course of two (2) consecutive business days
· Woolpert will document the workshop discussions and finding in the form of a Technical Memo-
randum and submit it to the Client PM
· Woolpert will facilitate a remote conference call meeting with the Client team to review the
contents of the Technical Memorandum
Assumptions
· The Client’s project manager will provide the Data gathered from the Request for Information
no later than one week before the pre-discovery workshops
Figure 2: Phase 1 - Implementation Plan-
ning
Attachment number 1 \nPage 11 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 7
· All activities, other than the actual workshop will be performed remotely
· The Client’s project manager will ensure site readiness and staff participation for the workshop
Client Responsibilities
· The Client PM will facilitate the data gathering process to collect the information detailed in
Woolpert’s RFI
· The Client PM will secure appropriate meeting facilities in which Woolpert will conduct the
workshops
· The Client PM will schedule all Client workshop attendees
· All identified Client workshop attendees will actively participate in the on-site meetings with-
out undue interruption
· The Client PM and technical project team members will review the Technical Memorandum and
provide feedback to Woolpert in a timely fashion
· The Client PM and technical project team members will participate in a remote conference call
review meeting with the Woolpert PM
TASK 1.2: INSTALL AND CONFIGURE CORE CITYWORKS AMS SOFTWARE IN A SANDBOX ENVIRONMENT
This task includes installing the core Cityworks AMS software, other supporting Cityworks applications,
and a test version of a sample Cityworks database within the Client’s networked environment. Prior to
beginning the installation, Woolpert will provide a full readiness checklist to the Client’s IT staff to
ensure the computers and servers (application and database) are prepared in advance. Woolpert will
perform the necessary testing and configuration modifications needed to ensure a successful Cityworks
install within the Client’s on-premise testing environment. Woolpert will request that the creation of
three databases to be deployed within the Client’s testing environment to include Production, Testing
and Development. A Woolpert System Implementation Specialist will be onsite to perform the installa-
tion of the core Cityworks software and related datbases.
Related sub-tasks are as follows:
· Sub-Task 1.2.1: Woolpert to Install and Configure AMS Software in a Sandbox Environment
(On-Site Task)
· Sub-Task 1.2.2: Woolpert to Test Installation and Configuration and Modify as Required (On-
Site Task)
· Sub-Task 1.2.3: Woolpert to Replicate Initial Sandbox Configuration to Development Envi-
ronment(On-Site Task)
· Sub-Task 1.2.4: Woolpert to Provide Core Cityworks AMS Software Administration Training
to Client System Administrators
Deliverables
· Cityworks AMS specifications documentation for the CLient to review
· Woolpert’s Senior Systems Analyst will facilitate a remote system specifications review meeting
for up to two (2) hours with the Client’s IT team
· Woolpert’s Senior Systems Analyst will perform on-site installation, configuration, and testing
of the core Cityworks Server AMS applications and databases in the Client’s on-premise network
environment (Test and Development) over the course of up to two (2) consecutive business
days
· Woolpert’s Senior Systems Analyst will provide Core Cityworks AMS installation and back-up
training to the Client’s system administrators during the time on-site to perform the installa-
tion services.
Attachment number 1 \nPage 12 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 8
Assumptions
· Activities including Installation, configuration, testing and training will be performed onsite at
the Client’s facilities.
· Training will be facilitated utilizing the newly installed on-premise Cityworks Server AMS envi-
ronment
· The Client’s Project Manager will ensure site readiness and staff participation for the training
· The Client’s Project Manager will ensure IT Staff are available during the Cityworks Server AMS
installation and testing to ensure the proper access and permissions are granted
· The Client will create a login for Woolpert for the necessary access to install software, set up
databases, and test the software
Client Responsibilities
· Create the logins for Woolpert with the necessary permissions
· Ensure the Servers are prepared for the installation of Cityworks Server AMS including ArcGIS
Server, SDE and RDBMS (SQL Server or Oracle)
· Client project manager to ensure the necessary staff participate in the training
TASK 1.3: CONDUCT CORE TEAM TRAINING
Core Team Training will be facilitated for the purpose of providing the Client’s Project Team members
with the Cityworks Server AMS knowledgebase needed to support the system design and implementa-
tion decisions. Core Team Training will be comprised of a two-day curriculum designed to introduce the
Cityworks asset management tools to the Client’s Project Team members.
The purpose of the Core Team Training is to provide the Client’s project participants (those with im-
plementation responsibilities) with enough exposure to, and understanding of, the Cityworks work or-
der and asset management functionality such that they are able to make smart and informed decisions
as they relate to the overall implementation objectives. The intent of the Core Team Training is not to
provide the skills needed to maintain the daily operations of the system. This End-User Training is pro-
vided at a later date.
Core Team Training will be facilitated in a classroom environment (computer lab or training room) on-
site at the Client’s facilities.
Related sub-tasks are as follows:
· Sub-Task 1.3.1: Woolpert to Prepare Core Team Training Agenda
· Sub-Task 1.3.2: Woolpert to Submit Agenda to Client PM
· Sub-Task 1.3.3: Client PM to Prepare Site for Core Team Training (Client-Owned Task)
· Sub-Task 1.3.4: Woolpert to Provide Core Team Training (On-Site Task)
Deliverables
· Woolpert will develop a Core Team Training agenda and provide same to the Client project
manager
· Woolpert will provide a Systems Analyst onsite for up to two (2) consecutive business days to
provide the Core Team Training
Assumptions
· Training will be facilitated utilizing the newly installed on-premise Cityworks Server AMS envi-
ronment
Attachment number 1 \nPage 13 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 9
· The Client’s project manager will ensure site readiness and staff participation for the training
· The Client’s project manager will provide a conference room or training room with a projector.
During Core Team Training, individual computers are not needed for the participants. The
software will be demonstrated
· Ensure Woolpert access to the Cityworks Server AMS environment installed on-premise to per-
form training
Client Responsibilities
· Client project manager to review and accept agenda for training
· Client project manager to schedule and accommodate the appropriate Client project team
members such that they are available, without undue interruption, for the required number of
days
· Secure an appropriate training facility suitable for participants
TASK 1.4: CONDUCT BUSINESS PROCESS REVIEWS
The objective of the business process reviews is three-fold: 1) provide Woolpert’s implementation team
with a deep understanding of the Client’s planned / desired work management processes, 2) provide
Client project participants with a deeper understanding of the impending business process improve-
ments introduced by the planned Cityworks AMS solution, and 3) establish asset life-cycle management
and work management workflows in the context of Cityworks’ asset management capabilities.
One of the main features of a Cityworks asset and maintenance, management system is the ability of
the software to be configured to fit the unique manner in which an organization executes and manages
its infrastructure maintenance management activities. To accomplish this, Woolpert will work with Cli-
ent staff to document the work processes related to asset and maintenance management activities and
Key Performance Indicators (KPIs). This will be accomplished via two rounds of on-site – hands-on
workshops. The purpose is to gather the following information:
· What are the current issues and challenges related to asset and maintenance management?
· Who will use the software?
· How will they use the software—what tasks do they need to perform?
· In what environment will they use it?
· What difference should it make for their jobs?
· How will your staff use the data—how is data analyzed, how are reports prepared, etc.?
These work process reviews will play a critical role in defining and establishing the configuration re-
quirements for the Cityworks system. Using the information gathered during the business process as-
sessment task, and informed by the identified needs of the Client, the Woolpert team will evaluate the
current business processes to identify workflow issues. Business processes that might require en-
hancement or replacement will be identified. The team will then design improved workflows.
Following the workshops, Woolpert will document pertinent work processes in a Workflow Document
supported by graphical diagrams and text numerical format (i.e.: Step 1, Step 2, etc.). Woolpert will
provide the documented workflows to Client staff to review and comment upon. Once finalized,
Woolpert will update the workflow documentation. Woolpert will then commence to of the next round
of workshops.
Related sub-tasks are as follows:
· Sub-Task 1.4.1: Round 1 Business Process Review Workshops
Attachment number 1 \nPage 14 of 43
Item # 22
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Scope of Work
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o Sub-Task 1.4.1.1: Woolpert to Prepare for Business Process Review Workshops (First
Round)
o Sub-Task 1.4.1.2: Woolpert to Facilitate Business Process Review Workshops (Round 1)
- Sub-Task 1.4.1.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 1.4.1.2.2: Lift Stations (On-Site Task)
o Sub-Task 1.4.1.3: Woolpert to Document Business Process Review Workshop Findings
(First Round)
· Sub-Task 1.4.2: Round 2 Business Process Review Workshops
o Sub-Task 1.4.2.1: Woolpert to Prepare for Business Process Review Workshops (Second
Round)
o Sub-Task 1.4.2.2: Woolpert to Facilitate Business Process Review Workshops (Round 2)
- Sub-Task 1.4.2.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 1.4.2.2.2: Lift Stations (On-Site Task)
o Sub-Task 1.4.2.3: Woolpert to Document Business Process Review Workshop Findings
(Second Round)
· Sub-Task 1.4.3: Woolpert to Prepare Business Process Review Technical Memorandum
· Sub-Task 1.4.4: Woolpert to Submit Technical Memorandum to Client PM
· Sub-Task 1.4.5: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 1.4.6: Woolpert to Prepare Updates to Business Process Review Technical Memo-
randum
Deliverables
· A Woolpert Senior System Analyst and a System Analyst will facilitate a series of initial on-site
Business Process Review Workshops as follows:
o Water Distribution and Sewer Collection for up to three (3) consecutive business days
o Lift Stations for up to two (2) consecutive business days
· Woolpert team members will document the outcomes of the first round of workshops
· A Woolpert Senior System Analyst and a System Analyst will facilitate a second round of on-site
Business Process Review Workshops as follows:
o Water Distribution and Sewer Collection for up to one and a half (1.5) consecutive business
days
o Lift Stations for up to one (1) business day
· Woolpert team members will document the outcomes of the first and second rounds of work-
shops in the form of a Technical Memorandum and submit to the Client project manager for re-
view
· Woolpert team members will facilitate a remote review meeting up to two (2) hours in duration
with the client technical team and update the Technical Memorandum based on the outcome of
the review meeting
Assumptions
· All activities, other than the actual workshops will be performed remotely.
· The Client’s project manager will ensure site readiness and staff participation for the work-
shops
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Scope of Work
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July 2, 2013 11
Client Responsibilities
· Secure an appropriate meeting facility suitable for participants,
· Schedule and accommodate the appropriate Client project participants such that they are
available, without undue interruption, for the required number of days.
TASK 1.5: PHASE 1 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 1.6: PHASE ACCEPTANCE AND CLOSE
This is the Phase exit document that the Client project manager signs indicating Woolpert has deliv-
ered the Phase 1 services in accordance with the Scope of Work and Project Plan. Phase 2 of this
scope will not begin until Phase 1 has been approved by the Client.
Attachment number 1 \nPage 16 of 43
Item # 22
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Scope of Work
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PHASE 2 – CORE SYSTEM DESIGN AND CONFIGURATION
TASK 2.1: PREPARE CONFIGURATION DOCUMENTATION
Woolpert will compile the information gathered and docu-
mented through the multiple on-site workshops and other
related project meetings and distill same into a series of or-
ganized configuration documents that will be used to guide
the required Cityworks configuration such that it supports the
Client’s work order and asset maintenance management ac-
tivities.
Related sub-tasks are as follows:
· Sub-Task 2.1.1: Woolpert to Prepare Draft Con-
figuration Documentation
· Sub-Task 2.1.2: Woolpert to Submit to Client PM
for Review
· Sub-Task 2.1.3: Woolpert to Facilitate Remote
Review Meeting with Client Tech-
nical Team
Deliverables
· Woolpert team members will develop a set of config-
uration documents as more fully detailed above
· Woolpert will facilitate a remote review meeting up
to two (2) hours in duration with the Client’s tech-
nical team
Assumptions
· All above listed tasks will be performed remotely
Client Responsibilities
· Review the prepared Draft Configuration documenta-
tion
· Participate in the remote review meeting
TASK 2.2: CORE CITYWORKS AMS CONFIGURATION
Cityworks AMS configuration will be facilitated by Woolpert through a series of on-site configuration
workshops. The first round of workshops will address:
• Domains. This is the security architecture that determines how employees, work orders and other
information can be shared across organizational boundaries.
• Employee Hierarchy. Determines security protocols for each user of the system as well as practical
grouping of employees for assignments to work orders and service requests (e.g. crews).
• Work Orders. Templates for each of the type of maintenance activities that will be performed on
each asset in the system
• Tasks. Individual work items associated with a work order. For example, a repair sewer main work
order might have tasks for establish traffic control, utility locate, excavate, etc.
Figure 3: Phase 2 - System Design and
Configuration
Attachment number 1 \nPage 17 of 43
Item # 22
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Scope of Work
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• Materials Hierarchy. Organization and rules for items that are used to repair assets. Examples of
materials are things such as pipes and meters.
• Equipment Hierarchy. Organization and rules for items that are utilized to complete a work order
but are not consumed. Examples are items such as backhoes, vehicles, vacuum trucks, etc.
• Service Requests. Templates for requests for service. Many times maintenance activities are initi-
ated starting with a service request whose purpose is to determine if a work is necessary or not.
• Reporting. Current or future expected reports will be discussed and designed.
• Projects. Projects to be managed within Cityworks
Woolpert will update the System Configuration Document after the first round of configuration work-
shops is complete. The extra planning steps that are taken during the initial phases of an implementa-
tion, such as this will reap tremendous rewards when the system goes into production. As part of the
meetings, Woolpert will have a full version of Cityworks available to help facilitate ideas and ap-
proaches to the configuration – this is also part of the overall iterative learning process.
At the end of the first round of workshops, there will be a set of action items for the Client team
members such as gathering the current list of employees, people, contractors and hard work orders,
reports, inspection forms, etc. Woolpert will prepare a full list of action items and submit to the Client
project manager. At the end of these meetings, Woolpert will have enough information to configure
approximately 70% of the Client’s needs.
The second and final workshops will address proposed configuration approaches to service requests,
work orders, and inspections identified in the initial meetings. During these workshops, the Client’s
actual configured data will be available for viewing within Cityworks. At the end of these meetings,
Woolpert will have enough information to configure approximately 100% of the Client’s needs.
Related sub-tasks are as follows:
· Sub-Task 2.2.1: Round 1 Configuration Workshops
o Sub-Task 2.2.1.1: Woolpert to Prepare for Configuration Workshops (First Round)
o Sub-Task 2.2.1.2: Woolpert to Facilitate Configuration Workshops (Round 1)
- Sub-Task 2.2.1.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.2.1.2.2: Lift Stations (On-Site Task)
o Sub-Task 2.2.1.3: Woolpert to Update Configuration Documentation (Round 1)
o Sub-Task 2.2.1.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.2.1.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.2.1.5.1: Remote Review Meeting 1
- Sub-Task 2.2.1.5.2: Remote Review Meeting 2
· Sub-Task 2.2.2: Round 2 Configuration Workshops
o Sub-Task 2.2.1.1: Woolpert to Prepare for Configuration Workshops (Second Round)
o Sub-Task 2.2.2.2: Woolpert to Facilitate Configuration Workshops (Round 2)
- Sub-Task 2.2.2.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.2.2.2.2: Lift Stations (On-Site Task)
o Sub-Task 2.2.2.3: Woolpert to Update Configuration Documentation (Round 2)
o Sub-Task 2.2.2.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.2.2.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.2.2.5.1: Remote Review Meeting 1
- Sub-Task 2.2.2.5.2: Remote Review Meeting 2
Attachment number 1 \nPage 18 of 43
Item # 22
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Scope of Work
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Deliverables
· A Woolpert Senior System Analyst and System Analyst will facilitate Round 1 On-Site Configura-
tion Workshops as follows:
o Water Distribution and Sewer Collections up to three (3) consecutive business days
o Lift Stations up to two (2) consecutive business days
· Woolpert will update the configuration documentation based on the outcome of the first round
of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· A Woolpert Senior System Analyst and System Analyst will facilitate Round 2 On-Site Configura-
tion Workshops as follows:
o Water Distribution and Sewer Collections up to one and a half (1.5) consecutive business
days
o Lift Stations up to one (1) days
· Woolpert will update the configuration documentation based on the outcome of the second
round of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· Woolpert will facilitate a remote review meeting up to two (2) hours in duration with the Cli-
ent’s technical team
Assumptions
· All workshop preparation activities will be performed remotely
· Actual workshops will be administered on-site at Client facilities
· Client staff participating in the Configuration workshops will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
TASK 2.3: CITYWORKS STOREROOM CONFIGURATION
Cityworks Storeroom is utilized for materials management within the Cityworks AMS framework. This
task item addresses the core configuration of Storeroom. The Storeroom Configuration Workshops will
consist of a series of on-site meetings with Client staff to address all of the configuration elements that
will need to be put into place to support materials management. Upon completion of these workshops,
the configuration documentation will be updated and then the Storeroom application will be config-
ured.
Related sub-tasks are as follows:
· Sub-Task 2.3.1: Round 1 Configuration Workshops
o Sub-Task 2.3.1.1: Woolpert to Prepare for Configuration Workshops (First Round)
Attachment number 1 \nPage 19 of 43
Item # 22
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Scope of Work
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o Sub-Task 2.3.1.2: Woolpert to Facilitate Configuration Workshops (Round 1)
- Sub-Task 2.3.1.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.3.1.2.2: Lift Stations (On-Site Task)
o Sub-Task 2.3.1.3: Woolpert to Update Configuration Documentation (Round 1)
o Sub-Task 2.3.1.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.3.1.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.3.1.5.1: Remote Review Meeting 1
- Sub-Task 2.3.1.5.2: Remote Review Meeting 2
· Sub-Task 2.3.2: Round 2 Configuration Workshops
o Sub-Task 2.3.2.1: Woolpert to Prepare for Configuration Workshops (Second Round)
o Sub-Task 2.3.2.2: Woolpert to Facilitate Configuration Workshops (Round 2)
- Sub-Task 2.3.2.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.3.2.2.2: Lift Stations (On-Site Task)
o Sub-Task 2.3.2.3: Woolpert to Update Configuration Documentation (Round 2)
o Sub-Task 2.3.2.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.3.2.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.3.2.5.1: Remote Review Meeting 1
- Sub-Task 2.3.2.5.2: Remote Review Meeting 2
Deliverables
· A Woolpert Senior System Analyst will facilitate Round 1 On-Site Configuration Workshops as
follows:
o Water Distribution and Sewer Collections up to one and a half (1.5) consecutive business
days
o Lift Stations up to one (1) days
· Woolpert will update the configuration documentation based on the outcome of the first round
of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· A Woolpert Senior System Analyst will facilitate Round 2 On-Site Configuration Workshops as
follows:
o Water Distribution and Sewer Collections up to one half (.5) day
o Lift Stations up to one half (.5) day
· Woolpert will update the configuration documentation based on the outcome of the second
round of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· Woolpert will facilitate a remote review meeting up to two (2) hours in duration with the Cli-
ent’s technical team
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Scope of Work
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Assumptions
· All workshop preparation activities will be performed remotely
· Actual workshops will be administered on-site at Client facilities
· Client staff participating in the Configuration workshops will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
TASK 2.4: CITYWORKS AMS – CCTV INTEGRATION CONFIGURATION
The Client’s CCTV inspection software application (need to find out which one is used) will need to be
integrated with the Cityworks AMS solution. Facilitation of this integration will be supported by the
Cityworks CCTV for PACP Add-On module. In order to ensure a thorough and proper integration of the
two software applications, Woolpert will facilitate a one day integration requirements discovery work-
shop. The workshop will focus on identifying the pipe inspection data, inter-application workflows to
pass requisite data between the applications, work orders and inspections to be managed by Cityworks
in support of the CCTV program.
Related sub-tasks are as follows:
· Sub-Task 2.3.1: Configuration Workshop
o Sub-Task 2.3.1.1: Woolpert to Prepare for Configuration Workshop
o Sub-Task 2.3.1.2: Woolpert to Facilitate Configuration Workshop
- Sub-Task 2.3.1.2.1: Sewer Collection (On-Site Task)
o Sub-Task 2.3.1.3: Woolpert to Update Configuration Documentation
o Sub-Task 2.3.1.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.3.1.5: Woolpert to Facilitate Remote Configuration Review Meeting With Cli-
ent Technical Team
- Sub-Task 2.3.1.5.1: Remote Review Meeting 1
Deliverables
· A Woolpert Senior System Analyst will facilitate an On-Site Configuration Workshop for Sewer
Collection up to one (1) day in duration
· Woolpert will update the configuration documentation based on the outcome of the first round
of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate a remote in-process configuration review meeting, up to two (2) hours
in duration, with the Client’s technical team
Assumptions
· All workshop preparation activities will be performed remotely
· Actual workshops will be administered on-site at Client facilities
· Client staff participating in the Configuration workshops will do so un-interrupted
Attachment number 1 \nPage 21 of 43
Item # 22
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Scope of Work
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July 2, 2013 17
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
TASK 2.5: REVIEW AND APPROVAL OF UPDATED SYSTEM CONFIGURATION AND DOCUMENTATION
Woolpert will submit the updated Configuration Documentation (completed in Tasks 2.1 through 2.4) to
the Client for review. The Client’s project manager and technical team members will undertake an
internal review of this documentation, providing pertinent feedback to Woolpert. Upon completion of
this task, we will have delivered a comprehensive set of configuration documents, updated to reflect
the current as-is system configuration. There will be additional opportunities to update this documen-
tation in future project phases up to and including the final / accepted configuration documents deliv-
ered just prior to go-live.
Related sub-tasks are as follows:
· Sub-Task 2.5.1: Woolpert to Submit Updated Configuration Documentation to Client PM
· Sub-Task 2.5.2: Client Technical Team to Review Updated Configuration and Documenta-
tion (Client-Owned Task)
· Sub-Task 2.5.3: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 2.5.4: Woolpert to Update Configuration Documentation per Client Technical
Team Review Comments
· Sub-Task 2.5.5: Woolpert to Submit Updated Pre-Final Configuration Documentation to Cli-
ent PM
Deliverables
· Woolpert will submit updated configuration documentation to the Client project manager
· Woolpert will facilitate a remote configuration documentation review meeting, up to four (4)
hours in duration, with the Client’s technical team
· Woolpert will update the configuration documentation based on the outcome of the Client re-
view and re-submit the updated documentation to the Client project manager
Assumptions
· The Client project manager will ensure that the necessary people review and understand the
documentation for its accuracy
Client Responsibilities
· The Client project manager and technical team will review and provide feedback on the con-
figuration document
· The Client project manager and technical team will participate in a remote configuration doc-
ument review meeting
· The Client project manager will approve and sign the configuration document
TASK 2.6: PROVIDE CITYWORKS AMS SOFTWARE DEMONSTRATIONS
After completion of the two rounds of Cityworks AMS configuration, Storeroom configuration, and CCTV
integration, and approval of the updated configuration documentation, Woolpert will provide an onsite
full system demonstration to Client project participants and stakeholders. Woolpert will provide three
Attachment number 1 \nPage 22 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
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July 2, 2013 18
(3) separate demonstrations. Each demonstration will be up to four (4) hours in duration in order to
review the configuration in depth and answer any questions. At the end of these meetings, it is antici-
pated that there may be some minor requested changes to the system. Woolpert will make those
changes to the Cityworks Server AMS environment.
Related sub-tasks are as follows:
· Sub-Task 2.6.1: Woolpert to Prepare for On-Site Software Demonstrations
· Sub-Task 2.6.2: Woolpert to Facilitate On-Site Software Demonstrations
o Sub-Task 2.6.2.1: Facilitate Software Demonstration 1 (On-Site Task)
o Sub-Task 2.6.2.2: Facilitate Software Demonstration 2 (On-Site Task)
o Sub-Task 2.6.2.3: Facilitate Software Demonstration 3 (On-Site Task)
Deliverables
· Woolpert will provide three (3) on-site Cityworks AMS solution demonstrations. Each demon-
stration will be up to four (4) hours in duration
Assumptions
· All demonstration preparation activities will be performed remotely
· Client staff participating in the demonstrations will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule demonstration participants
TASK 2.7: PHASE 2 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 2.8: PHASE ACCEPTANCE AND CLOSE
This is the Phase exit document that the Client project manager signs indicating Woolpert has deliv-
ered the Phase 2 services in accordance with the Scope of Work and Project Plan. Phase 3 of this
scope will not begin until Phase 2 has been approved by the Client.
Attachment number 1 \nPage 23 of 43
Item # 22
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Scope of Work
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July 2, 2013 19
PHASE 3 – ADVANCED AMS FUNCTIONALITY DEVELOPMENT & CONFIGURATION
TASK 3.1: APPLICATION INTERFACES
To fully meet the Client’s over-arching asset management
program objectives, the core Cityworks AMS solution will
need to be integrated with the Motorola CSR application and
a new (yet to be determined) Customer Information System
application. The following sections detail the work efforts
required to define, develop, and deploy these integrations.
Sub-Task 3.1.1: Define and Develop Global Integration
Standards
Prior to initiating any of the system integration tasks, it is
important that all stakeholders have a complete and thor-
ough understanding of the application development and sys-
tem support landscape at the Client site. This first System
Integrations Phase task will focus on bringing the Client’s IT
support staff together with the Woolpert team developer
staff for the purpose of discovering and discussing the Cli-
ent’s current technology roadmap.
A wide range of system integration technology solutions exist
and we want to make certain we select a path that the Client
IT staff can maintain long after our work has been complet-
ed.
To achieve our objectives, Woolpert will facilitate an initial
conference call meeting to discuss these issues with the Cli-
ent IT staff and obtain a clear direction upon which to base
our development decisions. Upon completion of this first meeting the Woolpert team will document
(via a technical memorandum) the discussion points and any standards / preferences which we will
need to consider. We will submit this to the Client IT team for review and comment and then follow-
back up with a quick conference call to finalize our understanding going forward into the tasks of de-
veloping system integrations.
Related sub-tasks are as follows:
· Sub-Task 3.1.1.1: Woolpert to Facilitate Application Integration Environment Review Meeting
with Client Technical Team
· Sub-Task 3.1.1.2: Woolpert to Document Global Application Integration Standards
· Sub-Task 3.1.1.3: Woolpert to Submit Global Application Integration Standards to Client PM
· Sub-Task 3.1.1.4: Client Technical Team to Review Global Application Integration Standards
(Client-Owned Task)
· Sub-Task 3.1.1.5: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 3.1.1.6: Woolpert to Update Global Application Integration Standards per Client Re-
view Comments
· Sub-Task 3.1.1.7: Woolpert to Submit Updated Global Application Integration Standards to
Client PM
Figure 4: Phase 3 – Advanced AMS Func-
tionality Design and Configuration
Attachment number 1 \nPage 24 of 43
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Scope of Work
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July 2, 2013 20
Deliverables
· One initial conference call meeting, up to two (2) hours in duration, with Client IT staff and
Client project manager to review application integration and other related IT standards
· Draft technical memorandum detailing the findings of the first meeting
· One follow-up conference call, up to one (1) hour in duration, with Client staff to review tech-
nical memorandum and the County’s comments
· Final technical memorandum
Assumptions
· The Client will provide all adequate documentation available for each system including data
models and API documentation
· Client will provide documentation on API’s, web services and / or other methods to integrate
with desired systems
· The Client will setup and maintain a staging/test environment during development
Client Responsibilities
· Participate in the conference call meetings
· Review and comment upon technical memorandum
· Provide required application documentation and access to data models and APIs
Sub-Task 3.1.2: Facilitate Application Integration Discovery Workshops
Woolpert will facilitate a series of workshops over the course of several days to further investigate
each of the required application integrations; confirm the technical and functional requirements al-
ready developed by the Client; and to begin mapping out application business process and data flow
diagrams. We will investigate the underlying data models of each application actor; identify any data
validation requirements; and identify the available integration technologies available to support the
required integrations. We will also establish the level of involvement the Client IT staff will assume in
the processes.
The results of these workshops will set the framework within which each application integration will be
undertaken.
Related sub-tasks are as follows:
· Sub-Task 3.1.2.1: Woolpert to Prepare for Workshops
· Sub-Task 3.1.2.2: Woolpert to Facilitate On-Site Application Integration Discovery Workshops
o Sub-Task 3.1.2.2.1: Motorola CSR (On-Site Task)
o Sub-Task 3.1.2.2.2: Customer Information System (On-Site Task)
Deliverables
· One on-Site Motorola CSR – Cityworks application integration workshop, up to two (2) days in
duration
· One on-site Customer Information System – Cityworks application integration workshop, up to
two (2) days in duration
Assumptions
· Client IT support and business unit staff familiar with the technical and functional require-
ments will be available and attend each workshop
Attachment number 1 \nPage 25 of 43
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Scope of Work
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· Workshops will be grouped to occur over the course of consecutive business days
· All necessary Client staff will be available during the requirements workshops and throughout
development
Client Responsibilities
· Secure an appropriate meeting facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
Sub-Task 3.1.3: Develop Application Integration Software Specifications
Based on the information gathered during the integration workshops, Woolpert will draft a Software
Requirements Specification (SRS) for each of the integrations. Each SRS document will provide:
• A vision for the application integration
• High-level system architecture diagrams
• Assumptions learned
• Data mapping tables
• Lists of functionality requirements and their priorities
• Detailed integration requirements – this section will further expand upon the functional and tech-
nical requirements
• Use case narratives (where applicable)
Once the draft SRS documents have been developed, we will submit them to the Client project manag-
er for review and comment. We will then facilitate a remote review meeting with Client team mem-
bers to discuss the findings of their review, address their comments, and make adjustments where
necessary. We will then update the SRS documents and submit final versions to the Client project
manager.
Related sub-tasks are as follows:
· Sub-Task 3.1.3.1: Woolpert to Develop Draft Software Requirements Specifications (SRS)
o Sub-Task 3.1.3.1.1: Motorola CSR
o Sub-Task 3.1.3.1.2: Customer Information System
· Sub-Task 3.1.3.2: Woolpert to Submit Draft SRS Documentation to Client PM
· Sub-Task 3.1.3.3: Client Technical Team to Review Draft SRS Documentation (Client-Owned
Task)
· Sub-Task 3.1.3.4: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 3.1.3.5: Woolpert to Update Draft SRS Documentation per Client Review Comments
· Sub-Task 3.1.3.6: Woolpert to Submit Updated SRS Documentation to Client PM
Deliverables
· One draft SRS document for each system integration
· A conference call review meeting, up to two (2) hours in duration, with Client team members
to address their comments
· One final version of each SRS document for each of the system integrations
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Assumptions
· The Client project manager and IT team will review the draft documents and submit comments
back to Woolpert within five business days of receipt
Client Responsibilities
· Review submitted draft documents
· Participate in remote review meeting
Sub-Task 3.1.4: Develop and Deploy Application Integrations
Adhering to the previously established global application integration standards, the Client’s published
application integration requirements, and Woolpert’s SRS documents, Woolpert will undertake the
physical development, testing, and deployment of each integration.
It has been our experience - time-and-again - that the software application configurations can have an
impact on how an application needs to be developed and vice versa. For this reason, our application
development team will coordinate closely with our system implementation team to ensure both sides
understand each other’s requirements and are in synch with one another.
Related sub-tasks are as follows:
· Sub-Task 3.1.4.1: Woolpert to Develop Custom Application Integrations
o Sub-Task 3.1.4.1.1: Motorola CSR
o Sub-Task 3.1.4.1.2: Customer Information System
· Sub-Task 3.1.4.2: Woolpert to Test and Update Custom Application Integrations in Develop-
ment Environment
o Sub-Task 3.1.4.2.1: Motorola CSR
o Sub-Task 3.1.4.2.2: Customer Information System
· Sub-Task 3.1.4.3: Woolpert to Deploy Custom Application Integrations in Development Envi-
ronment
o Sub-Task 3.1.4.3.1: Install and Configure Application Integrations
o Sub-Task 3.1.4.3.2: Test and Update Application Integration Installations
Deliverables
· Fully developed, tested, and functioning application integrations for each of the identified sys-
tems
Assumptions
· The Client will provide viable examples of data for each point of integration. This includes GIS
data as well as data from the business system with which to integrate. The data must be clean
and an accurate view of the data as it resides in the respective system. The Client will be re-
sponsible for any necessary data cleanup regarding GIS data or business system data to perform
a successful integration.
· Test data will be in place to support each interface from each system.
· Woolpert will have access to development / testing environments via virtual private network
(VPN) connection.
· The source code will be provided to the Client.
Attachment number 1 \nPage 27 of 43
Item # 22
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Scope of Work
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Client Responsibilities
· Provide support as requested by Woolpert at different stages of the software development cy-
cle
· Clean up any data sets that are identified as requiring clean-up
Sub-Task 3.1.5: Provide Application Integration Software Demonstrations
After each of the integrations have been fully developed and deployed to the development environ-
ment, Woolpert will facilitate a series of software demonstrations for Client staff to observe how each
integration functions and verify that they are functioning per the specifications prior to moving into
formalized application testing tasks.
Related sub-tasks are as follows:
· Sub-Task 3.1.5.1: Woolpert to Prepare for Custom Application Integration Demonstrations
· Sub-Task 3.1.5.2: Woolpert to Facilitate Remote Custom Application Integration Demonstra-
tions
o Sub-Task 3.1.5.2.1: Motorola CSR
o Sub-Task 3.1.5.2.2: Customer Information System
Deliverables
· One (1) up to two (2) hour remote application demonstration for each system integration
Assumptions
· Client staff capable of viewing the software functionality with a critical / technical eye will
participate in each of the four demonstrations
· Client staff will provide logical and timely feedback on each of the demonstrations
Client Responsibilities
· Coordinate and schedule demonstration participants
· Demonstration participants shall actively participate in each of the demonstrations
Sub-Task 3.1.6: Update Application Integrations
Based on the feedback received from the Client during the software demonstrations, Woolpert will
make updates to the integrations prior to pushing them out for formalized User Acceptance Testing
Related sub-tasks are as follows:
· Sub-Task 3.1.6.1: Woolpert to Update Custom Application Integrations per Feedback Ob-
tained From Client Technical Team
o Sub-Task 3.1.6.1.1: Motorola CSR
o Sub-Task 3.1.6.1.2: Customer Information System
Deliverables
· Updated application integrations for each of the system interfaces
Assumptions
· No assumptions
Attachment number 1 \nPage 28 of 43
Item # 22
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Scope of Work
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Client Responsibilities
· None
TASK 3.2: PERFORM DATA CONVERSION OF LEGACY DATA SETS
The Client has identified that the existing Lucity work management data sets will need to be migrated
from their current legacy systems into the Cityworks Server AMS database. In support of these efforts,
Woolpert will facilitate a series of on-site data migration workshops, during which time we will meet
with Client subject matter experts to review and analyze each of the data sets (work orders and in-
spections).
We will document our workshop findings in the form of a data conversion plan and submit a draft to the
Client project manager for review. Upon the Client’s completed review of the draft plan, we will facili-
tate a remote review meeting to address the comments. We will then update the data conversion plan
and provide a copy to the Client project manager.
Once the final data conversion plan is agreed upon, we will work with the Client technical staff to un-
dertake the tasks necessary to move the data sets from the existing Lucity database and prepare them
for loading into the new enterprise asset management databases. It will be the Clients’s responsibility
to extract the source data sets and provide them to Woolpert for transforming and loading into the
Cityworks Server AMS database. Once we receive the data from the Client, we will perform a number
of tests on the data sets, checking for data cleanliness, completeness, relevancy, and conformance to
the standards established in the data conversion plan. The Client project manager will be notified of
any non-conforming data that needs to be scrubbed and re-submitted.
Once this iterative process is complete, Woolpert will transform and load the data into a test database
to complete the data conversion. After the Extract-Transform-Load process has been fully tested, the
entire process will be documented. We will then re-run the process just prior to go-live to load the
legacy data into the production asset management databases.
Related sub-tasks are as follows:
· Sub-Task 3.2.1: Facilitate Data Migration Workshops
o Sub-Task 3.2.1.1: Woolpert to Prepare for Data Migration Workshops
o Sub-Task 3.2.1.2: Client PM to Prepare Site for Workshops (Client-Owned Task)
o Sub-Task 3.2.1.3: Woolpert to Facilitate Data Migration Workshops
- Sub-Task 3.2.1.3.1: Lucity Work Orders and Inspections (On-Site Task)
o Sub-Task 3.2.1.4: Document Data Conversion Workshop Findings and Decisions
o Sub-Task 3.2.1.5: Submit Draft Data Conversion Plan Documentation to Client PM
o Sub-Task 3.2.1.6: Client Technical Team to Review Draft Data Conversion Plan (Client-
Owned Task)
o Sub-Task 3.2.1.7: Woolpert to Facilitate Data Conversion Plan Remote Review Meeting
with Client Technical Team
o Sub-Task 3.2.1.8: Woolpert to Update Draft Data Conversion Plan Based on Review Com-
ments
o Sub-Task 3.2.1.9: Woolpert to Submit Updated Data Conversion Plan to Client PM
· Sub-Task 3.2.2: Migrate Legacy Data Sets to Cityworks AMS Database
o Sub-Task 3.2.2.1: Client to Generate Flat Files of Legacy Application Data Sets (Client-
Owned Task)
o Sub-Task 3.2.2.2: Client to Provide Legacy Data Flat Files to Woolpert (Client-Owned
Task)
o Sub-Task 3.2.2.3: Woolpert to Configure Data Migration Environment on Woolpert Servers
Attachment number 1 \nPage 29 of 43
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o Sub-Task 3.2.2.4: Woolpert to Develop, Test, and Refine Data Loading Scripts
o Sub-Task 3.2.2.5: Woolpert to Perform Test Data Conversion Load to Cityworks AMS Data-
base in Test Environment
o Sub-Task 3.2.2.6: Woolpert to Review and Analyze Test Data Migration Results
o Sub-Task 3.2.2.7: Client to Clean-Up Data as Required (Client-Owned Task)
o Sub-Task 3.2.2.8: Woolpert to Update Data Conversion Scripts as Required
o Sub-Task 3.2.2.9: Woolpert to Reload Updated Data in Test Environment
o Sub-Task 3.2.2.10: Woolpert to Facilitate Data Conversion Remote Review Meeting with
Client Technical Team
Deliverables
· One Woolpert data conversion expert will facilitate a series of on-site data review workshops,
over the course of up to three (3) consecutive business days, to review and analyze the Lucity
data sets
· Woolpert will prepare a draft data conversion plan and submit to the Client project manager
· Woolpert will facilitate a remote data conversion plan review meeting, up to two (2) hours in
duration, with the Client technical team
· Woolpert will update the data conversion plan based on the outcome of the review meeting
and re-submit to the Client project manager
· Woolpert will develop a fully tested Extract, Transform, and Load (ETL) process documented
and ready to be used for a final data loading at system go-live
Assumptions
· All data to be converted will be provided to Woolpert in an appropriate digital format
· All data scrubbing and prep work will be performed by the Client
· All data will have appropriate primary and foreign key relationships
· All related data will have appropriate feature IDs capable of tying it to asset features in the
Cityworks / GIS databases
Client Responsibilities
· Participate in the on-site data conversion workshops
· Perform all data prep, scrubbing, and extraction of data from source databases
· Review and comment upon the data conversion plan
TASK 3.3: DEVELOP CUSTOM REPORTS AND DASHBOARDS
Woolpert will catalogue all of the necessary reports learned throughout document discovery, work-
shops, and other various project meetings. Once the reports have been prioritized, Woolpert’s imple-
mentation / report development team will subsequently deploy as many of the identified reports as
possible within the allocated budget. Woolpert will utilize either Crystal Reports or Sequel Server Re-
porting Services to configure and deploy the resultant reports. The reports will be reviewed with Client
staff through a series of in-process development reviews. Woolpert will incorporate requested changes
into the reports. The reports will be tested as part of the overall User Acceptance Testing efforts.
Related sub-tasks are as follows:
· Sub-Task 3.3.1: Client to Provide Woolpert a Prioritized List of Reports (Client-Owned Task)
· Sub-Task 3.3.2: Woolpert to Review Reports Provided by Client
Attachment number 1 \nPage 30 of 43
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· Sub-Task 3.3.3: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 3.3.4: Woolpert to Develop Custom Reports
· Sub-Task 3.3.5: Woolpert to Facilitate In-Process Review Meetings with Client Technical
Team
o Sub-Task 3.3.5.1: In-Process Report Development Review Meeting #1
o Sub-Task 3.3.5.2: In-Process Report Development Review Meeting #2
o Sub-Task 3.3.5.3: In-Process Report Development Review Meeting #3
· Sub-Task 3.3.6: Configure and Test Reports in Development Environment
· Sub-Task 3.3.7: Update Reports Based on Feedback from Review Meetings
Deliverables
· Woolpert will develop as many custom reports as can be achieved within the allocated budget
of 176 man-hours (inclusive of discovery, development, and review)
· Woolpert will facilitate up to three in-process review meetings, each up to one (1) hour in du-
ration, over the course of report development
Assumptions
· Some reports may not be able to be developed until all of the system integrations have been
fully tested and deployed to the Development environment
Client Responsibilities
· Provide a prioritized list of reports or development consideration
· Participate in the remote in-process review meetings
TASK 3.4: DEVELOP AND DEPLOY MOBILE AMS APPLICATIONS
This is a place holder until discussions with client staff as to how they desire to deploy mobile City-
works (real-time connected using Cityworks Server AMS, disconnected using Cityworks Anywhere, real-
time connected using third party software)
Related sub-tasks are as follows:
Deliverables
· 1
· 2
Assumptions
· 1
· 2
Client Responsibilities
· 1
· 2
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TASK 3.5: PHASE 3 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 3.6: PHASE ACCEPTANCE AND CLOSE
This is the Phase exit document that the Client project manager signs indicating Woolpert has deliv-
ered the Phase 3 services in accordance with the Scope of Work and Project Plan. Phase 4 of this
scope will not begin until Phase 3 has been approved by the Client.
Attachment number 1 \nPage 32 of 43
Item # 22
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PHASE 4 – SYSTEM DEPLOYMENT
TASK 4.1: DEVELOP TEST PLAN
The focus of system testing efforts is to thoroughly test the
newly installed / configured Cityworks Server AMS solution
and ensure all delivered functionality (application workflows,
templates, reports, interfaces) are properly functioning.
Woolpert will take the lead on developing a Testing and Ac-
ceptance Plan. The Plan will derive its focus from the previ-
ously prepared Cityworks Configuration documents. Function-
al metrics that the Cityworks configuration must successfully
achieve prior to being promoted to the Client’s production
environment will be defined. Additionally test scenarios, de-
signed to step Client Testers through the User Acceptance
Testing (UAT) process will be developed as part of this plan.
Final plan contents will be per common agreement between
the Client testing team and Woolpert and will serve as the
“script” for testing and approving the system configuration.
The test plan will address the core Cityworks configuration.
Once the Testing Plan has been approved by all parties, the
Client testing team will undertake the user acceptance test-
ing activities defined within the plan. Woolpert will provide
ad-hoc remote support during the Client’s testing activities.
Additionally, upon the completed testing, and at specific in-
testing milestones defined within the plan, Woolpert will
make the required configuration updates / modifications /
corrections to achieve testing acceptance.
The Client testers (Cityworks users) will “step” the Cityworks
configuration through the test scripts defined within the
Testing and Acceptance Plan. The test scenarios will be
marked as either “pass” or “fail” with appropriate notes and screen shots provided to Woolpert for
resolution. Testing and related configuration updates will continue until acceptable performance is
achieved as defined within the Testing and Acceptance Plan. During testing, a regular scheduled phone
meeting will be held to review issues and resolutions.
Related sub-tasks are as follows:
· Sub-Task 4.1.1: Woolpert to Develop Draft User Acceptance Test (UAT) Plan
· Sub-Task 4.1.2: Woolpert to Submit Draft UAT Plan to Client PM
· Sub-Task 4.1.3: Client Technical Team to Review Draft UAT Plan (Client-Owned Task)
· Sub-Task 4.1.4: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 4.1.5: Woolpert to Update Draft UAT Plan per Client Comments
· Sub-Task 4.1.6: Woolpert to Submit Updated UAT Plan to Client PM
Deliverables
· Woolpert will prepare and deliver the draft Testing and Acceptance Plan to the Client project
manager.
· Woolpert will facilitate a remote review meeting, up to two (2) hours in duration, with the Cli-
ent testing team.
Figure 5: System Deployment
Attachment number 1 \nPage 33 of 43
Item # 22
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· Woolpert will update the testing and Acceptance Plan per the results of the review meeting
and re-submit to the Client project manager
Assumptions
· The Testing and Acceptance Plan will be developed per common agreement between the Client
and Woolpert.
Client Responsibilities
· The Client’s project manager and members of the testing team must thoroughly review and
understand the Testing and Acceptance Plan.
TASK 4.2: PROVIDE TESTER TRAINING
It will be the responsibility of the Client to select a number of end-users who will provide testing of the
newly configured Cityworks PLL system. In order to effectively test the system in accordance with the
testing plan, training will be provided to these end-users. The training will consist of four (4) consecu-
tive business days of training. The following training will include the following:
· Training Course 1 – System Administration ............................................... 8 hours
· Training Course 2 – Work Management .................................................... 8 hours
· Training Course 3 – Storeroom .............................................................. 4 hours
· Training Course 4 - Custom Application Interface Training ............................ 4 hours
Related sub-tasks are as follows:
· Sub-Task 4.2.1: Woolpert to Prepare Training Materials
· Sub-Task 4.2.2: Client PM to Prepare Client Site for Training (Client-Owned Task)
· Sub-Task 4.2.3: Woolpert to Provide On-Site Training
o Sub-Task 4.2.3.1: Training Course 1 – System Administration (On-Site Task)
o Sub-Task 4.2.3.2: Training Course 2 – Work Management (On-Site Task)
o Sub-Task 4.2.3.3: Training Course 3 – Storeroom (On-Site Task)
o Sub-Task 4.2.3.4: Custom Application Interface Training (On-Site Task)
Deliverables
· Woolpert’s Project Manager will deliver the necessary training materials to the Client’s project
manager. Preparation and delivery of training materials shall be within two (2) business days
prior to the scheduled start of on-site training activities.
· Woolpert project team members will prepare and deliver training as detailed above.
Assumptions
· The Client understands that failure to provide the Client testing team with the appropriate
training documents will impact Woolpert’s ability to properly train these users in the time al-
lotted for classroom training.
· The Client understands that failure to properly prepare the training site and ensuring adequate
available training resources will result in the Woolpert – Client training team being unable to
provide the required training to the Client testers.
· The Client understands that failure to properly prepare for and participate in the training ses-
sions will significantly impact the Client testing team’s ability to effectively make use of the
configured Cityworks Server AMS application.
Attachment number 1 \nPage 34 of 43
Item # 22
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Scope of Work
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Client Responsibilities
· Distribute training materials to the Client testing team prior to the scheduled training sessions.
· Ensure training room is prepared in advance.
· The Client’s project manager and testing team must thoroughly review and understand the
training syllabus developed by Woolpert.
· Secure an appropriate training facility suitable for participants,
· Schedule and accommodate the appropriate Client testing team members such that they are
available, without undue interruption, for the required number of days.
TASK 4.3: USER ACCEPTANCE TESTING IN DEVELOPMENT ENVIRONMENT
Once the Testing Plan has been approved by all parties, the Client testing team will undertake the user
acceptance testing activities defined within the plan. Woolpert will provide ad-hoc remote support
during Client-owned testing activities. Additionally, upon the completed testing, and at specific in-
testing milestones defined within the plan, Woolpert will make the required configuration updates /
modifications / corrections to achieve testing acceptance.
Client testers will “step” the Cityworks Server AMS configurations through the test scripts defined with-
in the Testing and Acceptance Plan. The test scenarios will be marked as either “pass” or “fail” with
appropriate notes and screen shots provided to Woolpert for resolution. Testing and related configura-
tion updates will continue until acceptable performance is achieved as defined within the Testing and
Acceptance Plan. During testing, a regular scheduled phone meeting will be held to review issues and
resolutions.
Related sub-tasks are as follows:
· Sub-Task 4.3.1: Client Testing Team to Perform User Acceptance Testing (Client-Owned
Task)
· Sub-Task 4.3.2: Woolpert to Provide Remote Testing Support
· Sub-Task 4.3.3: Woolpert to Update AMS and Related Application Configurations per Testing
Results
o Sub-Task 4.3.3.1: Cityworks AMS Configuration
o Sub-Task 4.3.3.2: Custom Application Interfaces Configuration
o Sub-Task 4.3.3.3: Configuration Documentation
Deliverables
· Woolpert will provide up to forty (40) hours of remote ad-hoc UAT support
· Woolpert will update the Cityworks Server AMS configuration based on UAT results
· Woolpert will update the custom application interfaces based on UAT results
· Woolpert will update the configuration documentation based on UAT results and updated con-
figurations
Assumptions
· Client UAT efforts will remain focused on the scripts and criteria defined in the UAT Plan
Client Responsibilities
· Set-up and administer adequate testing facilities
· Manage the testing process
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· Coordinate and schedule testing participants
· Testing participants shall actively participate in testing activities
TASK 4.4: PROVIDE END-USER TRAINING
Completion of the training efforts will result in Client system administrators and end-users being pro-
vided the training necessary to manage (administrators) and use (end-users) the configured Cityworks
Server AMS and integrated applications in an effective manner such that the Client’s over-arching busi-
ness objectives can be met through use of the newly configured system.
Woolpert team members will co-facilitate a series of Train-the-Trainer training classes. Each class will
be facilitated on-site at the Client’s identified training facility. Prior to the training, Woolpert will pre-
pare a training syllabus detailing each topic to be covered.
We have devised our Train-the-Trainer plan to accommodate training up to ten (10) Clientteam mem-
bers to be able to train other system users.
We did not include the Warehouse Managers or Warehouse Stockers in the Train-the-Trainer program.
Woolpert will be able to provide them all with the requisite Cityworks Storeroom training at one time
through a traditional classroom training program.
Woolpert will provide the full suite of Cityworks Server AMS (and related applications) training to the
Client’s identified trainers. Immediately following this training, Woolpert will lead the first round of
end-user training sessions (teaching the same material the Client trainers just learned) with support
being provided by the newly trained Client staff. Upon completion of this first round of end-user train-
ing, the Client trainers will proceed to undertake the remainder of the end-user training.
While this formalized end-user training occurs just prior to go-live, Client system administrators will
have already participated in the following training during prior project phases:
· Software installation and configuration training (knowledge transfer)
· Core Team training (system exposure prior to configuration workshops)
· Multiple System Configuration workshops (in which the software is used extensively)
· Multiple software demonstrations
· Tester training
Related sub-tasks are as follows:
· Sub-Task 4.4.1: Woolpert to Prepare Training Materials
· Sub-Task 4.4.2: Client PM to Prepare Client Site for Training (Client-Owned Task)
· Sub-Task 4.4.3: Woolpert to Provide On-Site Trainer Training
o Sub-Task 4.4.3.1: Train-the-Trainer Class 1 - Cityworks Designer and Administrator Train-
ing (10 Trainers) (On-Site Task)
o Sub-Task 4.4.3.2: Train-the-Trainer Class 2 - Cityworks Service Requests, Work Orders,
and Inspections Training (10 Trainers) (On-Site Task)
· Sub-Task 4.4.4: Woolpert to Provide On-Site End-User Training
o Sub-Task 4.4.4.1: End-User Class 1 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (On-Site Task)
o Sub-Task 4.4.4.2: End-User Class 2 - Cityworks Storeroom Training (10 Users) (On-Site
Task)
o Sub-Task 4.4.4.3: End-User Class 3 - Cityworks-CCTV Integration Training (10 Users) (On-
Site Task)
· Sub-Task 4.4.5: City Trainers to Provide End-User Training
Attachment number 1 \nPage 36 of 43
Item # 22
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Scope of Work
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July 2, 2013 32
o Sub-Task 4.4.5.1: End-User Class 4 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
o Sub-Task 4.4.5.2: End-User Class 5 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
o Sub-Task 4.4.5.3: End-User Class 6 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
o Sub-Task 4.4.5.4: End-User Class 7 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
Deliverables
· Preparation of training materials
· Provision of training, as more fully detailed above
Assumptions
· The Client has an adequate training facility that can accommodate the resultant number of
staff to be trained
· Upon completion of two full rounds of training, Client trainers will be able to further train their
end-users with little to no support
Client Responsibilities
· Secure an appropriate training facility
· Coordinate and schedule training participants
· Training participants shall actively participate in training activities
TASK 4.5: PROVIDE GO-LIVE SUPPORT
Immediately following the Cityworks Training, Woolpert will provide on-site System Go-Live support in
order to assist with the successful start-up of the Cityworks system. During this time, Woolpert’s Senior
Systems Analyst and a Systems Analyst will assist the Client’s end-users and system administrators with
site-specific configuration issues. Additional coaching and supplemental training services will also be
provided during this time.
In preparation for go live, Woolpert’s Senior Systems Analyst will work on-site with the Client’s project
manager and IT support staff to ensure that all terminals requiring access to the Cityworks application
are tested for connectivity; all terminals requiring the ability to print documents are tested for con-
nectivity; and all system user accounts are tested for login ability. Additionally, as part of the go-live
preparation activities, Woolpert’s Senior Systems Analyst will migrate the configured and approved
Cityworks database from the Development environment to the Production environment. During this
time a Senior Developer will work with the Senior Systems Analyst to migrate the integration efforts to
the production environment.
During the first week of live Cityworks operations, Woolpert’s Senior Systems Analyst and Systems Ana-
lyst will provide the on-site support required to coach new users and provide detailed technical sys-
tems support. This support will occur between the hours of 8:00 am and 5:00 pm local time Monday
through Friday of the first week of production. Scheduling variances can be facilitated by Woolpert to
accommodate the Client schedules.
Related sub-tasks are as follows:
· Sub-Task 4.5.1: Woolpert to Migrate AMS Applications and Databases to Production Envi-
ronment (On-Site Task)
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· Sub-Task 4.5.2: Woolpert to Perform Data Load to Production Environment AMS Database
(On-Site Task)
· Sub-Task 4.5.3: Woolpert to Provide One Week of On-Site Go-Live Support (On-Site Task)
· Sub-Task 4.5.4: Woolpert to Provide One Week of Remote Post Go-Live Support
Deliverables
· Woolpert will migrate all applications and databases from Development to Production environ-
ment
· Woolpert will perform a final data load of converted legacy data sets to Production database
· A Woolpert Senior Systems Analyst and System Analyst will be provided on site for up to forty
(40) hours each to support system go-live activities
· Woolpert will provide up to twenty (20) hours of remote post go-live support during the first
week of full system use immediately following the go-live activities.
Assumptions
· The Client’s project manager will provide project sign-off within agreed upon timeframe fol-
lowing Go-Live.
Client Responsibilities
· The Client’s project manager and IT support staff should equally assist in administering the Go-
Live tasks to make sure it is clear to the End-Users that the Client is internally capable of sup-
porting the newly deployed Cityworks Server AMS solution. The Client system administrators
and IT support staff will benefit from learning basic Cityworks AMS troubleshooting routines
during this time.
TASK 4.6: PHASE 4 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 4.7: PHASE ACCEPTANCE AND CLOSE
This is the Phase 4 exit document that the Client signs indicating Woolpert has delivered the Phase 4
services in accordance with the Scope of Work. After the phase 4 has been approved by the Client,
Woolpert will provide a project close document for signature by the Client, signifying that all items
listed within this scope of work have been completed.
Attachment number 1 \nPage 38 of 43
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Scope of Work
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July 2, 2013 34
PHASE 5 – EXTENDED SUPPORT
To be Defined – Discussion of what would go here.
Attachment number 1 \nPage 39 of 43
Item # 22
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Scope of Work
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July 2, 2013 35
CITYWORKS AMS SOFTWARE LICENSING
Azteca Systems, Inc. is offering two Cityworks Serve AMS software licensing options detailed as follows:
• Option 1 – Utility Department Enterprise License Agreement (ELA) to include unlimited Server
AMS, Desktop, Storeroom, CCTV, Equipment Manager, Contracts, Basic Work Order API, Service Re-
quest API, and Mobile log-ins (utility department staff only). The annual cost of this option (as an
ELA) is $59,640.00.
• Option 2 – Utility Department Site License to include unlimited Server AMS, Desktop, Storeroom,
CCTV, Equipment Manager, Contracts, Basic Work Order API, Service Request API, and Mobile log-
ins (utility department staff only). The initial (first year) cost of this option is $176,995.00 with an
annual maintenance and support fee (beginning in the second year) of twenty percent of the li-
cense fee ($35,399).
The Site License option requires a greater up-front software license fee investment, but offers a lower
total cost of ownership over a six year period.
Cityworks licensing fees were developed by Azteca Systems, Inc. and are based on the following system
statistics:
• Augusta – Richmond County Government population of 195,000
• 71,000 water connections
• 57,000 sewer connections
A formal software quote from Azteca will be provided.
Attachment number 1 \nPage 40 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 36
PROJECT COSTS
Estimated Project Costs are as follows:
Task Cost
PROJECT ROLL-UP: $559,925.00
SOFTWARE COSTS ......................................................................................$176,995.00
PROJECT MANAGEMENT ...............................................................................Included
PHASE 1: IMPLEMENTATION PLANNING ............................................................ $52,760.00
Task 1.1: Conduct Pre-Planning Discovery ..................................................... $13,540.00
Task 1.2: Install and Configure Core Cityworks AMS Software in a Sandbox Envi-
ronment ................................................................................. $3,620.00
Task 1.3: Conduct Core Team Training ........................................................ $4,420.00
Task 1.4: Conduct Business Process Reviews .................................................. $31,170.00
PHASE 2: SYSTEM DESIGN AND CONFIGURATION ................................................ $94,890.00
Task 2.1: Prepare Configuration Documentation ............................................. $7,310.00
Task 2.2: Core Cityworks AMS Configuration .................................................. $49,390.00
Task 2.3: Cityworks Storeroom Configuration................................................. $18,570.00
Task 2.4: Cityworks AMS - CCTV Integration Configuration ................................ $7,470.00
Task 2.5: Review and Approval of Updated System and Configuration Documenta-
tion ....................................................................................... $5,030.00
Task 2.6: Provide Cityworks AMS Software Demonstrations ................................ $7,120.00
PHASE 3: ADVANCED AMS FUNCTIONALITY DESIGN AND CONFIGURATION ................. $156,840.00
Task 3.1: Application Interfaces ................................................................ $92,330.00
Task 3.2: Perform Data Conversion of Legacy Data .......................................... $36,790.00
Task 3.3: Develop Custom Reports and Dashboards ......................................... $27,720.00
PHASE 4: SYSTEM DEPLOYMENT ..................................................................... $78,440.00
Task 4.1: Develop Test Plan ...................................................................... $13,080.00
Task 4.2: Provide Tester Training ............................................................... $7,240.00
Task 4.3: User Acceptance Testing ............................................................. $17,280.00
Task 4.4: Provide End-User Training ............................................................ $18,920.00
Task 4.5: Provide Go-Live Support .............................................................. $21,920.00
Attachment number 1 \nPage 41 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 37
Woolpert’s current rate schedule, for non-scoped implementation services offered on a Time & Materi-
al basis, are as listed in the following table. These rates are valid through December 31, 2013.
Resource Name Hourly Rate
Practice Leader ...........................................................$220.00/hr
Project Director ...........................................................$203.00/hr
Project Manager ..........................................................$184.00/hr
Group Manager ............................................................$184.00/hr
Subject Matter Specialists ..............................................$215.00/hr
Senior Developer ..........................................................$175.00/hr
Developer ................................................................$150.00/hr
Senior Systems Analyst ..................................................$145.00/hr
System Analyst ............................................................$130.00/hr
Admin .......................................................................$80.00/hr
Attachment number 1 \nPage 42 of 43
Item # 22
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 38
PROJECT SCHEDULE
A Microsoft Project Schedule Gantt Chart, indicating appropriate project milestones and critical path,
will be developed once a final Scope of Work has been determined. The above detailed Scope of Work,
as presented, can be delivered within fifty (50) weeks of receipt of a Notice-to-Proceed. This schedule
can be optimized to provide a nine (9) to ten (10) implementation period.
Attachment number 1 \nPage 43 of 43
Item # 22
Software License Agreement, Page 1 of 9
Azteca Systems, Inc. Phone: (801) 523-2751
11075 South State St. FAX (801) 523-3734
Suite 24 Email: info@cityworks.com
Sandy, Utah 84070 http://www.cityworks.com
CITYWORKSÒ
SOFTWARE LICENSE AGREEMENT
Contract No. C156413
This is a license agreement and not an agreement for sale. This license agreement
(Agreement) is between Augusta, Georgia, a political subdivision of the State of Georgia, with
its place of business at 530 Greene Street, Augusta, GA U.S.A., 30901 (Licensee) and Azteca
Systems Inc. (Azteca SystemsTM), a Utah corporation, with its principal place of business at
11075 South State Street, Suite #24 Sandy, Utah, 84070, and gives Licensee certain limited
rights to use the proprietary software The Software Cityworks and Related Materials. All rights
not specifically granted in this Agreement are reserved to Azteca Systems.
1. Definitions: As used herein, the following words, phrases, or terms in this Agreement shall
have the following meanings:
1.1 “The Software Cityworks” means the actual copy of all or any portion of the
computer programs delivered as listed in paragraph 5.1 Licensed Software, inclusive
of backups, updates, or merged copies permitted hereunder or subsequently
supplied by Azteca Systems.
1.2 “Related Materials” means all of the printed materials, user documentation,
training documentation, and confidential activation code for The Software Cityworks
supplied by Azteca Systems under this Agreement.
1.3 "Effective Date" shall mean the date on which Licensee receives the Software Cityworks
and Related Material from Azteca Systems.
2. Term: This Agreement shall become effective on the Effective Date and shall be valid for as
long as Licensee complies with the Permitted Uses and Uses Not Permitted provisions of this
Agreement unless otherwise terminated in accordance with this Agreement. Azteca Systems
may terminate this Agreement by 30 calendar days’ prior written notice to Licensee if Licensee
fails to comply with the Permitted Uses and Uses Not Permitted provisions of this Agreement.
Unless otherwise agreed in writing, Licensee shall have 60 days after receiving notice of such
failed compliance from Azteca Systems to cure the default. If this Agreement is terminated
either under Section 8 or Section 17 below, Licensee shall then return to Azteca Systems all of
The Software Cityworks, related modules, related updates, and any whole or partial copies,
codes, modifications, and merged portions in any form. Azteca will likewise return all
materials, digital or otherwise, belonging to Licensee. Azteca will for no additional charge to
Attachment number 2 \nPage 1 of 9
Item # 22
Software License Agreement, Page 2 of 9
Licensee and at Licensee’s option either grant a perpetual license to the Licensee which will
allow Licensee to retain the ability to access records and data contained in The Cityworks
Software or will provide hard copies of all files needed by the Licensee. The parties hereby
agree that all provisions which operate to protect the intellectual rights of Azteca Systems shall
remain in force should breach occur.
3. Reservation of Ownership and Grant of License: Azteca Systems retains exclusive title and
ownership of any copy of The Software Cityworks and Related Material licensed under this
Agreement and grants to Licensee a personal, nonexclusive, nontransferable license to use The
Software Cityworks and Related Materials pursuant to the terms and conditions of this
Agreement. From the Effective Date, Licensee agrees to use reasonable effort to protect The
Software Cityworks and Related Materials from unauthorized use, reproduction, distribution,
or publication.
4. Copyright: The Software Cityworks and Related Material are owned by Azteca Systems and
are protected by United States copyright laws and applicable international treaties and/or
conventions. Licensee agrees not to export The Software Cityworks into a country which does
not have copyright laws that will protect Azteca System’s proprietary rights.
5. Licensing and/or Royalty Fees: In consideration of the License fees (“License Fees”) paid
under Purchase Order No.___________ dated______________(see attachment A), Azteca
Systems grants to Licensee a nonexclusive, nontransferable license to use the Licenses
obtained under this Agreement as follows:
5.1 Licensed Software Departmental Site License for Augusta Utility Department
including: Server AMS, Desktop, Storeroom, CCTV Interface,
Equipment Manager, Contracts, Cityworks Analytics, Service
Request API, Work Order API, and Use of the API’s for 3rd party
Local Government Templates
Initial ______
5.2 Permitted Uses:
· Licensee may use the number of copies of The Software Cityworks specified in
paragraph 5.1 for which License Fees have been paid on the computer systems(s)
and/or specific computer networks(s) for Licensee’s own internal use.
· Licensee may install the number of copies and modules of The Software Cityworks
specified in paragraph 5.1 for which License Fees have been paid onto the permanent
storage device(s) on the computer system(s) and/or specific computer network(s).
· Licensee may maintain one (1) copy of The Software Cityworks to a CD or DVD type
medium for archival purposes during the term of this Agreement unless the right to
make additional copies is granted to Licensee in writing by Azteca Systems. Regularly
Attachment number 2 \nPage 2 of 9
Item # 22
Software License Agreement, Page 3 of 9
scheduled full system and partial system archival backups are allowable and specifically
exempted from this provision.
· Licensee may use, copy, alter, modify, merge, reproduce, and create derivative works
of the on-line documentation accessible on MyCityworks.com for Licensee’s own
internal use. The portions of the on-line documentation merged with other software,
hard copy, and digital materials shall continue to be subject to the terms and
conditions of this Agreement and shall provide the following copyright attribution
notice acknowledging Azteca Systems proprietary rights in the on-line documentation:
“Portions of this document include intellectual property of Azteca Systems and are
used herein by permission. Copyright Ó 2013 Azteca Systems Inc. All Rights
Reserved.”
5.3 Uses Not Permitted:
· Licensee shall not sell, rent, lease, sub-license, lend, assign, time-share, transfer or
export, in whole or in part to unlicensed third parties, or provide access to prior or
present versions of The Software Cityworks, any updates, or Licensee’s rights under
this Agreement. Nothing in this Section shall prevent use of and access to The Software
Cityworks by Licensee’s employees, agents or others performing work for or on behalf
of the Licensee.
· Licensee shall not reverse engineer, decompile, or disassemble The Software Cityworks,
or make any attempt to unlock or bypass The Software Cityworks keycode, as
applicable, subject to local law.
· Licensee shall not make additional copies of The Software Cityworks and Related
Materials beyond that described in the Permitted Uses section above.
· Licensee shall not remove or obscure any Azteca Systems copyright or trademark
notices.
6. The Software Cityworks Update and Support: Update and support services for The
Software Cityworks is available if Licensee and Azteca Systems have executed a Cityworks
Update and Support Agreement. Fees for any such support services shall be governed by the
Cityworks Update and Support Agreement.
7. Limited Warranty: Limited Warranty: Azteca Systems warrants that it owns or has the full
right and authority and all associated intellectual property rights necessary to grant Licensee
rights and licenses set forth in this Agreement to The Software Cityworks and Related
Materials. Azteca Systems warrants that The Software Cityworks, unaltered, will substantially
conform to the Related Materials for a period of one (1) year from the Effective Date
(“Warranty Period”). Azteca Systems warrants that the media upon which The Software
Cityworks is provided will be free from defects in materials and workmanship under normal
use and service during the Warranty Period.
Attachment number 2 \nPage 3 of 9
Item # 22
Software License Agreement, Page 4 of 9
AZTECA SYSTEMS DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SOFTWARE CITYWORKS.
AZTECA SYSTEMS DOES NOT WARRANT THAT THE OPERATIONS OF ITS RESPECTIVE SOFTWARE
AND RELATED MATERIALS WILL BE UNINTERRUPTED AND/OR ERROR FREE.
8. Exclusive Remedy and Limitation of Liability: Exclusive Remedy and Limitation of Liability:
One (1) year from the Effective Date and during the Warranty Period, Azteca System’s entire
liability and Licensee’s exclusive remedy for breach of the warranties against defect(s) in
materials and workmanship shall be to request Azteca Systems correct the defect(s) by whatever
means reasonably available to Azteca Systems such as remedy the defect(s), or provide a
suitable work around, or replace The Software Cityworks in accordance with the Cityworks
Update and Support Agreement (if then in effect with Licensee). If Azteca Systems exhausts
available remedies and is unable to remedy the defect(s) Licensee may by written notice of its
election to Azteca Systems, terminate this Agreement for its convenience and have Azteca
Systems return 100% of the License Fees paid upon the Licensee’s return of The Software
Cityworks to Azteca Systems. Azteca Systems shall not be liable for indirect, special, incidental,
or consequential damages related to Licensee’s use of The Software Cityworks, unless such
damage is caused by Azteca System’s actual negligence.
IN NO EVENT SHALL AZTECA SYSTEMS BE LIABLE TO THE LICENSEE FOR COSTS OF
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, LOST PROFITS, LOST SALES OR BUSINESS
EXPENDITURES, INVESTMENTS, OR COMMITMENTS IN CONNECTION WITH ANY BUSINESS, LOSS
OF ANY GOODWILL, OR FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL
DAMAGES ARISING OUT OF THIS AGREEMENT OR USE OF THE SOFTWARE AND RELATED
MATERIALS, UNLESS SUCH LOSS OR DAMAGE IS CAUSED BY AZTECA SYSTEM’S ACTUAL
NEGLIGENCE.
9. Indemnity: Indemnity: Azteca Systems, at its own expense, will hold harmless, defend and
indemnify Licensee from all claims that The Software Cityworks or Related Materials furnished
under this Agreement infringes a U.S. Copyright or other intellectual property rights of a third
party, provided that Licensee gives Azteca Systems prompt written notice of such claims.
As to The Software Cityworks which are or in the opinion of Azteca Systems may become subject
to a claim of infringement, Azteca Systems, at its option, will obtain the right for Licensee to
continue using The Software Cityworks or replace or modify The Software Cityworks so as to
make them non-infringing. If none of the alternatives is available on commercially reasonable
terms, then Licensee agrees to, upon Azteca Systems’ written request, terminate for
convenience the Agreement upon the Licensee returning The Software Cityworks to Azteca
Systems and Azteca Systems will refund to the Licensee 100% of the License Fees paid.
Azteca Systems will not indemnify or defend Licensee from any infringement claim resulting
from Licensee’s unauthorized modification or alteration of The Software Cityworks or Related
Materials.
Attachment number 2 \nPage 4 of 9
Item # 22
Software License Agreement, Page 5 of 9
This section states Azteca System’s entire obligation to Licensee and Licensee’s sole and
exclusive remedy for infringement.
10. Additional Software Licenses: Azteca Systems acknowledges that this contract and any
changes to it by amendment, modification, change order or other similar document may have
required or may require the legislative authorization of the Board of Commissioners and
approval of the Mayor. Under Georgia law, Azteca Systems is deemed to possess knowledge
concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of
Azteca Systems' provision of goods or services to Augusta, Georgia under an unauthorized
contract, amendment, modification, change order or other similar document, including the
possibility that the Azteca Systems may be precluded from recovering payment for such
unauthorized goods or services. Accordingly, Azteca Systems agrees that if it provides goods or
services to Augusta, Georgia under a contract that has not received proper legislative
authorization or if the Azteca Systems provides goods or services to Augusta, Georgia in excess
of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter
and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services
provided by Azteca Systems. Azteca Systems assumes all risk of non-payment for the provision
of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment
or to other remedies for the provision of any unauthorized goods or services to Augusta,
Georgia, however characterized, including, without limitation, all remedies at law or equity.
11. Export Regulations: Licensee acknowledges that this Agreement and the performance
thereof are subject to compliance with any and all applicable United States laws, regulations, or
orders relating to the export of computer software or know-how relating thereto. The Software
Cityworks are determined to be Technical Data under United States export laws. Licensee
agrees to comply with all laws, regulations, and orders of the United States in regard to any
export of such Technical Data. Licensee agrees not to disclose or re-export any Technical Data
received under this Agreement in or to any countries for which the United States government
requires an export license or other supporting documentation at the time of export or transfer,
unless Licensee has obtained prior written authorization from Azteca Systems and the U.S.
Office of Export Control.
12. Force Majeure:
Neither party shall be liable to the other for failure or delay in the performance of a required
obligation during any period where such failure or delay is caused by strike, riot, fire, flood,
natural disaster, or other similar cause beyond such party’s control, provided that such party
gives prompt written notice of such condition and resumes its performance as soon as possible.
13. Severability: If any provision(s) of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and
enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
The provisions of this Agreement shall be enforceable to the extent permissible under the laws
of the State of Georgia.
Attachment number 2 \nPage 5 of 9
Item # 22
Software License Agreement, Page 6 of 9
14. No Implied Waivers: No failure or delay by Azteca Systems or Licensee in enforcing any right
or remedy under this Agreement shall be construed as a waiver of any future or other exercise
of such right or remedy by Azteca Systems.
15. Order of Precedence: Any conflict between the terms of this License Agreement and any
Purchase Order or other terms shall be resolved in favor of the terms of this License Agreement.
16. Governing Law: The law of the State of Georgia shall govern this Agreement between
Azteca Systems and Licensee with regard to its interpretation and performance, and any other
claims related to this Agreement. All claims, disputes and other matters in question between
Azteca Systems and Licensee arising out of or relating to the Agreement or the breach thereof,
shall be decided by a court of competent jurisdiction in Richmond County, Georgia. Azteca
Systems, by executing this Agreement, specifically consents to jurisdiction and venue in
Richmond County and waives any right to contest the jurisdiction and venue in Richmond
County,
17. Termination for Convenience: In the event that either funding from the Licensee or other
sources is withdrawn, reduced, or limited, or the authority of the Licensee to perform any of
its duties is withdrawn, reduced, or limited in any way after the Effective Date of this
Agreement and prior to normal completion, or the Licensee determines that it is in its best
interest to sever the agreement, the parties shall have the authority to exercise the
Termination for Convenience option to terminate this Agreement, in whole or in part. If a
party to this Agreement chooses to terminate for convenience that party may do so by thirty
(30) days written notice to the other party.
If this Agreement is terminated for convenience, the Licensee is only liable for payment
required by the terms of this Agreement for services rendered or software received and
accepted prior to the Effective Date of termination.
Also, set forth elsewhere in this Agreement are specific provisions which allow the parties to
terminate this Agreement for convenience (see Exclusive Remedy and Limitation of Liability
provision).
18. Mediation Clause: Azteca Systems and Licensee will attempt to settle any claim or
controversy arising out of this Agreement through consultation and negotiation in good faith
and a spirit of mutual cooperation. If those attempts fail then the dispute will be mediated by
a mutually acceptable mediator to be chosen by Azteca Systems and the Licensee within thirty
(30) days after written notice by one of the parties demanding non-binding mediation. Neither
party may unreasonably withhold consent to the selection of a mediator. Azteca Systems and
the Licensee will share the cost of the mediation equally. By mutual agreement, however,
Azteca Systems and Licensee may postpone mediation until both parties have completed some
Attachment number 2 \nPage 6 of 9
Item # 22
Software License Agreement, Page 7 of 9
specified limited discovery about the dispute. The parties may also agree to replace mediation
with some other form of non-binding alternate dispute resolution procedure (“ADR”).
Any dispute which cannot be resolved between the parties through negotiation or mediation
within two (2) months of the date of the initial demand for it by one of the parties may then be
submitted to a court of competent jurisdiction in the County of Richmond, Georgia. Both
Azteca Systems and Licensee consent to jurisdiction by such a court. The use of any ADR
procedures will not be considered under the doctrine of latches, waiver or estoppel to affect
adversely the rights of either party. Nothing shall prevent either of the parties from resorting
to the judicial proceedings mentioned in this paragraph if (a) good faith efforts to attempt
resolution of the dispute under these procedures have been unsuccessful; or (b) interim relief
from the court is necessary to prevent serious and irreparable injury to one of the parties or
others.
19. Entire Agreement: This Agreement constitutes the sole and entire agreement of the parties
as to the matter set forth herein and supersedes any previous agreements, understandings, and
arrangements between the parties relating hereto. Except as otherwise expressly provided
herein, any Amendments to this Agreement must be in writing and signed by an authorized
representative of each party.
20. Data Confidentiality Statement: For any client data and / or confidential information (data)
provided to Azteca Systems, we will take reasonable measures to assure that the data is not
inappropriately accessed or distributed to any third-party. Data provided to Azteca Systems by
the client will be loaded onto Azteca Systems servers or employee computers for the purpose of
testing Cityworks software, database structure, or database values, and related Esri software to
resolve database or software performance issues, software enhancements and software defects
(“bugs”). At no time will the data be distributed to individuals or organizations who are not
Azteca Systems employees without first receiving written approval from the client. If requested
by the client, and once the testing has been completed, Azteca Systems will delete all data
provided by the client.
Attachment number 2 \nPage 7 of 9
Item # 22
Software License Agreement, Page 8 of 9
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective, valid,
and binding upon the parties as of the date below as executed by their duly authorized
representatives.
Accepted and Agreed:
Augusta, Georgia. Azteca Systems, Inc.
(Licensee) (Azteca Systems)
By: By:
Authorized Signature Authorized Signature
Printed Name: Deke Copenhaver Printed Name:
Title: Mayor Title:
Date:___________________ Date:__________________
Attest Witness
By:__________________________________ By:_________________________________
Lena J. Bonner, Clerk of Commission
Date:___________________ Date:__________________
This Agreement may be executed in any number of counterparts, each of which will be deemed to be an original
and all of which taken together will be deemed to constitute one and the same instrument. Counterparts may be
executed either in original, faxed or other agreed electronic form. The parties adopt any signatures received by a
receiving fax machine or other agreed electronic form as valid and binding original signatures of the parties even if
an original paper document bearing a party's original signature is not delivered. Any party providing its signature
in such manner will upon request promptly forward to the other party an original of the signed copy of this
Agreement.
Attachment number 2 \nPage 8 of 9
Item # 22
Software License Agreement, Page 9 of 9
Attachment A – Purchase Order
Attachment number 2 \nPage 9 of 9
Item # 22
Update & Support Agreement, Page 1 of 14
Azteca Systems, Inc. Phone: (801) 523-2751
11075 South State St. FAX (801) 523-3734
Suite 24 Email: info@cityworks.com
Sandy, Utah 84070 http://www.cityworks.com
CITYWORKSÒ
UPDATE & SUPPORT AGREEMENT
Contract No.C156413
This agreement (Agreement) is between Augusta, Georgia,, a political subdivision of the
State of Georgia, with its place of business at 530 Greene Street, Augusta, GA U.S.A.,
30901 (hereafter the User), as specified in paragraph 9.1, and Azteca Systems Inc.
(hereafter Azteca SystemsTM), a Utah corporation, with its principal place of business at
11075 South State Street, Suite #24 Sandy, Utah, 84070. Azteca Systems and the User
have entered into a license agreement with respect to use of The Cityworks Software
(the “Cityworks Software License Agreement”); and User also desires to secure software
Cityworks update and support services from Azteca Systems with respect to such
Software as more specifically enumerated in this Agreement.
THE PARTIES AGREE AS FOLLOWS:
1. DEFINITIONS
1.1 "Covered Software" shall mean the particular Software, scripts, interfaces and
custom code identified in paragraph 9.2.
1.2 "Custom Applications" shall mean any scripts, interfaces, reports or program
code requested by the Licensee, other than Program Modifications to the
Cityworks applications that provide specific functionality uniquely designed for the
Licensee. Any Custom Applications delivered to Licensee shall NOT become part of
the Licensed Software unless otherwise specified in section 9.2. The Custom
Applications scripts, interfaces, reports and program code shall be provided to the
client as a deliverable and client shall have full ownership rights for the Custom
Applications. However, Azteca Systems shall retain the right to utilize, modify and
enhance the scripts, interfaces, reports or program code of the Custom
Applications as Azteca Systems deems appropriate.
1.3 "Effective Date" shall mean the date on which User receives the Software
Cityworks software from Azteca Systems in accordance with the Cityworks Software
License Agreement, Contract No. C156413 between User and Azteca Systems dated
____________.
Attachment number 3 \nPage 1 of 14
Item # 22
Update & Support Agreement, Page 2 of 14
1.4 "Licensed Software" shall mean the particular Software identified in paragraph
9.2 item (d) Description of Covered Software.
1.5 "Program Fixes" shall mean minor corrections to the Licensed Software to
correct deviations in the Licensed Software. Any Program Fixes delivered to User
shall become part of the Licensed Software under the Cityworks Software License
Agreement.
1.6 "Program Modifications" shall mean new versions of or additions to the
Licensed Software, which adds to or alters the function(s) of the Licensed Software
and new modules or products adapted to interface with the Licensed Software and
add to or alter the function(s) of the Licensed Software, requested by the User. Any
Program Modifications delivered to User shall become part of the Licensed Software
under the Cityworks Software License Agreement.
1.7 “Product Updates” are Program Fixes, Program Upgrades and Program
Modifications.
1.8 "Program Upgrades" shall mean new versions of, or additions to, the Licensed
Software prepared by Azteca Systems that improve its operating performance but do
not add to or alter its basic function(s). Any Program Upgrades delivered to User shall
become part of the Licensed Software.
1.9 "Software" shall mean Cityworks source code, machine-readable code, and
related documentation.
1.10 "Update & Support Period" shall mean the initial Update and Support period
commencing upon the Effective Date of this Agreement, as set forth in section 9.2,
and any subsequent twelve-month period.
1.11 "Update & Support Agreement" or “Agreement” shall mean this Update &
Support Agreement between Azteca Systems and User identified in paragraph 9.1,
the terms and conditions of which are hereby incorporated by reference.
2. SUPPORT
2.1 The services to be provided during the Update & Support Period include Azteca
Systems Product Updates to Azteca System's Cityworks applications including
Program Fixes, Program Upgrades and Program Modifications (not Custom
Applications). Azteca Systems will make all reasonable efforts to provide
upward compatibility for The Cityworks Software applications within a
reasonable timeframe for minor and major Esri® ArcGIS and Cityworks
supported databases revisions. If identified as “Covered Software”, Azteca
Systems will ensure upward compatibility within a reasonable timeframe for
Attachment number 3 \nPage 2 of 14
Item # 22
Update & Support Agreement, Page 3 of 14
Custom Applications when there are minor ArcGIS and Cityworks supported
databases revisions (for example, from rev 10.1 to rev 10.2). Azteca Systems
will not ensure upward compatibility for Custom Applications when there are
major Esri ArcGIS and Cityworks supported databases revisions (for example,
from rev 10.x to rev 11.x).
2.2 Azteca Systems shall, without additional charge (except as allowed for in
paragraph 3.4 and 7.3), during the term of this Agreement:
(a) Make all reasonable efforts to provide those Program Fixes, if any, that are
necessary to assure the Covered Software is functioning properly; provided
User provides Azteca Systems with written notice specifying particularity in
narrative, non-technical terms to the best of User staff’s ability the apparent
error in the system and the manner in which the Covered Software is not
functioning properly (as provided in Section 8); and
(b) Deliver to User any Program Upgrades relating to the Covered Software made
available to others.
(c) Provide Telephone User Support, Email Support, Web Support, during normal
business hours, 8 AM to 5 PM Mountain Time, Monday through Friday
(excepting Holidays) and after hour emergency support line, and other
benefits deemed appropriate by Azteca Systems (as set forth in Section 7).
(d) Implement and maintain a means of secure, remote direct network access
(VPN, Web-access, dial-up, etc) to the User’s systems in order to perform
thorough remote diagnostics and effect remote repairs, upgrades, and fixes.
Azteca Systems and User will mutually agree on a method of connectivity
that permits this level of support while ensuring the integrity of the User’s
network and systems.
2.3 The following items, among others, however, are specifically excluded as
support services under this section of this Agreement:
(a) interpretation of program results;
(b) assistance with questions related to computer hardware and peripherals that
are not related to the use of the Covered Software;
(c) assistance with computer operating system questions not directly pertinent to
the Covered Software or Program Modifications;
(d) data debugging and/or correcting;
Attachment number 3 \nPage 3 of 14
Item # 22
Update & Support Agreement, Page 4 of 14
(e) services necessitated as a result of any cause other than authorized ordinary
and proper use by the User of the Covered Software, including but not
limited to neglect, abuse, unauthorized modification, unauthorized updates
or electrical, fire, water or other damage; and
(f) consulting regarding Custom Applications created to function with the Covered
Software unless the Custom Application is identified as Covered Software in
paragraph 9.3.
3. CHARGES
3.1 For services hereunder, User shall pay Azteca Systems an annual fee. The annual
fee for the initial Update & Support Period is set forth in paragraph 9.2, and shall be
paid prior to the start of the initial Update & Support Period. The annual fee for
successive Update & Support Periods (twelve-month periods commencing upon the
anniversary of the initial Update & Support Period) shall become due prior to the end
of the preceding paid-up Update & Support Period.
3.2 Upon 90 days written notice, the fee for Update and Support Periods listed in
paragraph 9.2 subsequent to the third Update and Support Period may be adjusted
by Azteca to reflect increases in costs of providing the services described herein
and/or to reflect increases in the population, users, size, usage, and other factors of
User; provided, however, that (a) if the above factors remain constant the increase in
the pricing shall not exceed the Consumer Price Index and (b) if any such proposed
cost increase is in User’s opinion excessive, User shall be entitled to terminate this
Agreement prior to the start of the applicable Update & Support Period and shall not
be liable for any further payment under this Agreement. Azteca will notify User of
the new pricing no later than 90 days prior to the annual renewal date of the year
preceding the year for which such adjusted pricing applies.
3.3 In addition to charges due under this Agreement, User shall pay amounts equal
to any sales tax, duties, or other consumption taxes, however designated, which are
levied or based upon such charges, or upon this Update & Support Agreement.
3.4 In the event User and Azteca Systems agree it becomes necessary for Azteca
Systems to be on-site to provide support for the Covered Software, the User will
reimburse Azteca Systems for reasonable and customary travel expenses directly
related to the on-site work. Azteca Systems shall provide an estimate and get the
prior approval of User before incurring any costs for which it shall seek
reimbursement from User under this Section. Any reimbursement shall be subject
to Azteca providing verifiable documentation of such expenses to User. User
reserves the right to require an audit of any such cost related records of Azteca to
the extent reimbursement has been made by User under the terms of this Section.
Attachment number 3 \nPage 4 of 14
Item # 22
Update & Support Agreement, Page 5 of 14
4. LIMITED WARRANTY
4.1 Azteca Systems will provide support services for the Cityworks Software,
Enhancements to Cityworks Software and Custom Applications created by Azteca
Systems identified as Covered Software in paragraph 9.3. The support services are
provided as part of the Azteca Systems Update and Support services and will be in-
force for the duration of this Agreement. Update & Support Periods beyond the
initial Update & Support Period are renewable unless terminated as provided in
Section 6 below. The Update and Support Services consists of software and
documentation updates and access to technical support via telephone, email, web-
based (MyCityworks.com) and after hours support via pager as set forth in Section
2 above. The User will provide Azteca Systems in writing the names of the User
individuals who are authorized to contact Azteca Systems and request support
services.
4.2 Azteca Systems warrants that trained personnel employed or contracted by
Azteca Systems will perform the services performed hereunder in conformance with
best industry standards.
4.3 With respect to the services provided hereunder and to the extent permitted by
applicable law, this warranty is in lieu of all other warranties, whether written or oral,
express or implied, including without limiting the generality of the foregoing, any
warranty of non-infringement, merchantability or fitness for a particular purpose.
5. LIMITATION OF LIABILITY
5.1 The liability for Azteca Systems for damages arising under this Agreement shall be
limited to the fees actually paid by User to Azteca Systems for the current Update and
Support Period pursuant to Section 3 hereof. In no event shall Azteca Systems be liable
for any incidental, indirect, special, or consequential damages whatsoever (including
but not limited to lost profits) arising out of or related to the support and services
provided hereunder by Azteca Systems, even though Azteca Systems may have been
advised, know or should have known of the possibility of such damages, unless such
damage is caused directly by Azteca System’s actual negligence.
6. TERM AND TERMINATION
6.1 The effective date of this Agreement, as set forth in section 9.2, shall continue
through December 31 of that same year. This Agreement shall: (i) terminate
absolutely and without further obligation on the part of Augusta each and every
December 31st, as required by O.C.G.A. § 36-60-13, as amended, unless terminated
earlier in accordance with the termination provisions in this Article of this
Agreement: (ii) automatically renew on each January 1st, unless terminated in
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Item # 22
Update & Support Agreement, Page 6 of 14
accordance with the termination provisions of this Agreement; and (iii) terminate
absolutely, with no further renewals, on December 31, 2020, unless extended by
written amendment. The Contract Time may be extended only by written renewal
approved by the Augusta, Georgia Board of Commissioners and executed by the
Augusta, Georgia Mayor and the Contractor in accordance with the terms of this
Contract.
6.2 This Agreement shall be terminated upon termination of the Cityworks
Software License Agreement and, after the initial Update & Support Period, may be
terminated by either party upon 30 days' written notice prior to the end of the then
current Update & Support Period. If termination occurs during a successive Update &
Support Period for which the User has paid the renewal fee in full, Azteca Systems
shall return a prorated portion of the renewal fee for that period to the User.
7. PROCEDURES FOR ACCESSING SUPPORT
7.1 All problem categories from routine, non-critical and critical that occur during
normal business hours shall procedurally occur as follows: 1) User’s system
administration staff as first line of support, 2) Azteca Systems staff as the second
line of support. Azteca Systems will make all reasonable efforts to acknowledge all
requests for support during normal business hours within 4 hours.
7.2 Prior to calling Azteca Systems for support services, the User will first attempt
to isolate any problems that occur with the System. The User will try to reduce the
problem down to a specific software or system component. If it is determined
that the problem is The Cityworks Software component the User will first try and
resolve the problem without Azteca Systems’ involvement. If the User cannot
resolve the problem or isolate the problem, the User will call Azteca Systems
directly.
7.3 For critical problems that occur outside of Azteca Systems’ normal business
hours (8 AM to 5 PM, Mountain Time) and cannot be isolated and resolved by the
User, Azteca Systems will provide an after-hours phone number or pager number
that will forward the call or page to the currently assigned Azteca Systems support
staff. Azteca Systems will make all reasonable efforts to acknowledge and respond
to the request for support for critical problems that occur outside of normal
business hours within 4 hours of receipt of the call from a designated and
authorized User representative. Critical problems are defined as problems that
cause several users to be unable to perform their duties. Depending upon the
type of problem, Azteca Systems support staff may need to be sent from Azteca
Systems offices to the User location. Azteca Systems project management will
confer with the User’s representative or project management before making this
decision. The speed at which remote Azteca Systems staff can respond may be
Attachment number 3 \nPage 6 of 14
Item # 22
Update & Support Agreement, Page 7 of 14
limited by the driving time or the airline flights that are available. The User will
reimburse Azteca Systems for all reasonable and customary travel expenses
associated with resolving the problem (pursuant to the provisions of paragraph
3.4). For routine and non-critical problems the User will submit support requests
during normal business hours.
7.4 For all problems involving The Cityworks Software component that are
resolved without Azteca Systems’ involvement, the User will document the
problem and the resolution and send a report to Azteca Systems so that it can be
tracked, monitored, and historically recorded.
8. MISCELLANEOUS
8.1 Azteca Systems shall not be in default under this Agreement for its failure to
perform or its delay in performing any obligation under this Agreement (other than
the reimbursement of fees as set forth in paragraph 5.1) during any period of time
during which such delay is due to fire, flood, earthquake, strike, labor trouble or other
industrial disturbance, war (declared or undeclared), embargo, blockage, legal
prohibition or governmental action, riot, insurrection, damage, destruction or any
other cause beyond the control of Azteca Systems or any of its contractors preventing
or delaying the performance of such obligation, provided that such obligation shall be
performed immediately upon the termination of such cause preventing or delaying
such performance; and provided further that the sole effect of any delay by Azteca
Systems shall be a related delay in payment by the User pursuant to the relevant
schedule.
8.2 The illegality, invalidity or unenforceability of any provision of the Agreement
under the law of any jurisdiction shall not affect its legality, validity or enforceability
under the law of any other jurisdiction nor the legality, validity or enforceability of
any other provision. The provisions of this Agreement shall be enforceable to the
extent permissible under the laws of the State of Georgia.
8.3 This Agreement constitutes the entire agreement between the parties with
respect to the subject matter; all prior statements, negotiations, and undertakings
are superseded hereby, and may not be amended, modified or supplemented except
in a writing executed by both parties, expressly purporting to amend this Agreement.
8.4 This Agreement may not be assigned by either party without the prior written
consent of the other party, which consent will not be unreasonably withheld. User
may not sublicense or encumber the Licensed Software without prior written consent
of Azteca Systems.
Attachment number 3 \nPage 7 of 14
Item # 22
Update & Support Agreement, Page 8 of 14
8.5 Section headings herein are for the sake of convenience only and are not
intended to affect in any way the meaning of this Agreement or the related
paragraphs.
8.6 This Agreement becomes effective only upon execution by both parties. One
fully executed copy of this Agreement shall be delivered by User to Azteca Systems
at its office in Sandy, Utah 84070.
8.7 Until further written notice, all payments and notices relevant to this
Agreement shall be sent to the following addresses:
Azteca Systems: Azteca Systems, Inc.
11075 South State St.
Suite 24
Sandy, UT 84070
User: The address set forth in paragraph 9.1.
9. IDENTIFICATION AND AMOUNTS
9.1 (a) User Name: Augusta, Georgia
(b) User Contact: Tameka Allen
Number and Street: 530 Greene St Annex 101
City/Province/Zip/Country: Augusta, GA 30901
Phone: _706-821-2522 Email: allen@augustaga.gov
(c) With Courtesy Copy to: General Counsel
Number and Street: 520 Greene St
City/Providence/Zip/Country: Augusta, GA 30901
Phone: 706-842-5550 Email: amackenzie@augustaga.gov
9.2 User Agreement: Between Azteca Systems and the User dated:
(a) Effective Date ___________ Initial ______
(Software delivery date)
(b) Initial Update & Support period:
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Item # 22
Update & Support Agreement, Page 9 of 14
From: __________ Initial ______
To: __________
(c) Renewal Date: Successive twelve-month periods from the Renewal Date
specified below, subject to termination as provided in paragraph 6.2.
Renewal Date: _________ Initial ______
Fee: $35,339.00 Initial ______
(d) Description of Covered Software:
Departmental Site License for Augusta Utility Department including: Server AMS,
Desktop, Storeroom, CCTV Interface, Equipment Manager, Contracts, Cityworks
Analytics, Service Request API, Work Order API, and Use of the API’s for 3rd party Local
Government Templates
Initial ______
10. DATA CONFIDENTIALITY STATEMENT:
For any client data and / or confidential information (data) provided to Azteca
Systems, we will take reasonable measures to assure that the data is not
inappropriately accessed or distributed to any third-party. Data provided to Azteca
Systems by the client will be loaded onto Azteca Systems servers or employee
computers for the purpose of testing Cityworks software, database structure, or
database values, and related Esri software to resolve database or software
performance issues, software enhancements and software defects (“bugs”). At no
time will the data be distributed to individuals or organizations who are not Azteca
Systems employees without first receiving written approval from the client. If
requested by the client, and once the testing has been completed, Azteca Systems
will delete all data provided by the client.
11. AUGUSTA, GEORGIA CONTRACT PROVISIONS:
This Agreement is subject to certain provisions included in Attachment A of this
agreement. These provisions have been approved by the Augusta Commission as
part of its Procurement Code, and as such should be included in all contracts made
by Augusta, Georgia.
Attachment number 3 \nPage 9 of 14
Item # 22
Update & Support Agreement, Page 10 of 14
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective,
valid, and binding upon the parties as of the date below as executed by their duly
authorized representatives.
Accepted and Agreed:
Augusta, Georgia Azteca Systems, Inc.
(User) (Azteca Systems)
By: By:
Authorized Signature Authorized Signature
Printed Name: Deke Copenhaver Printed Name:
Title: Mayor Title:
Date:_______________ Date:______________
Attest: Witness
By:_________________________________ By:_______________________________
Lena J. Bonner, Clerk of Commission
This Agreement may be executed in any number of counterparts, each of which will be deemed to be an
original and all of which taken together will be deemed to constitute one and the same
instrument. Counterparts may be executed either in original, faxed or other agreed electronic form. The
parties adopt any signatures received by a receiving fax machine or other agreed electronic form as valid
and binding original signatures of the parties even if an original paper document bearing a party's original
signature is not delivered. Any party providing its signature in such manner will upon request promptly
forward to the other party an original of the signed copy of this Agreement.
Attachment number 3 \nPage 10 of 14
Item # 22
Update & Support Agreement, Page 11 of 14
Attachment A
Augusta, Georgia Contract Provisions
1. Georgia Open Records Act. Azteca Systems acknowledges that this Agreement
and certain documentation may be subject to the Georgia Open Records Act
(O.C.G.A. § 50-18-70, et seq.). Azteca Systems shall cooperate fully in responding
to such requests and shall make all records, not exempt, available for inspection
and copying as required by law. Azteca Systems shall clearly mark any
information provided to City which Azteca Systems contends is Proprietary
Information. Azteca Systems shall notify City immediately of any Open Records
request arising out of this contract and shall provide to City a copy of any
response to the same.
2. Defective Pricing: To the extent that the pricing provided by Azteca Systems is
erroneous and defective, the parties may, by agreement, correct pricing errors
to reflect the intent of the parties.
3. Specified Excuses for Delay or Non-Performance: Azteca Systems is not
responsible for delay in performance caused by hurricanes, tornadoes, floods,
and other severe and unexpected acts of nature. In any such event, the contract
price and schedule shall be equitably adjusted.
4. Termination
A. Events of Default. Each of the following events shall constitute an “Event of
Default”:
1).Azteca Systems shall fail to observe, perform or comply with any material
term, covenant, agreement or condition of this Agreement which is to
be observed, performed or complied with by Azteca Systems, if such
failure continues uncured for thirty (30) calendar days after the City
gives Azteca Systems written notice of the failure and the specific
nature of such failure.
2).Azteca Systems shall commit any fraud, misrepresentation, breach of
fiduciary duty, willful misconduct, or intentional breach of any
provision of this Agreement.
B. Termination Upon Event of Default. In addition to any other available legal
or equitable rights or remedies, upon an Event of Default by Azteca Systems,
the City shall have the right to terminate this Agreement upon at least thirty
(30) days written notice to Azteca Systems. In addition to any other available
legal or equitable rights or remedies, upon an Event of Default by the City,
Azteca Systems shall have the right to terminate this Agreement upon at
least thirty (30) days written notice to the City.
C. Termination by Either Party. In the event of termination of this Agreement
by either the City or Azteca Systems, both agree to the following:
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Item # 22
Update & Support Agreement, Page 12 of 14
1).Return the Software Cityworks together with all copies, modifications and
merged portions to Azteca Systems, or
2).User may continue to use the Software Cityworks with the permission of
Azteca Systems, with no expectation of continued maintenance,
support, update, or upgrade.
3).In cases referenced according to items A and B above, Azteca Systems
shall certify in writing that all proprietary information, data, schema,
or documentation belonging to User have either been returned to
User or destroyed and vice versa.
D. Termination of the Agreement for Default: Failure of either party, which has
not been remedied or waived, to perform or otherwise comply with a
material condition of the Agreement shall constitute default. Either party
may terminate this contract is part or in whole upon written notice to the
defaulting party pursuant to this term.
E. Termination for Convenience: User may terminate this contract in part or in
whole upon written notice to Azteca Systems. Azteca Systems shall be paid
for any validated services under this Contract up to the time of termination.
5. Hold Harmless: Except as otherwise provided in this agreement, Azteca Systems
shall indemnify and hold harmless Augusta, GA, and its employees and agents
from and against all liabilities, claims, suits, demands, damages, losses, and
expenses, including attorneys’ fees, arising out of or resulting from the
performance of its Work.
6. Prohibition Against Contingent Fees: Azteca Systems warrants that no person
or selling agency has been employed or retained to solicit or secure this
Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by Azteca Systems for the
purpose of securing business and that Azteca Systems has not received any non-
User fee related to this Agreement without the prior written consent of User.
For breach or violation of this warranty, User shall have the right to annul this
Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage,
brokerage or contingent fee.
7. Governing Law and Venue: The laws of the State of Georgia shall govern the
Agreement between User and Azteca Systems with regard to its interpretation
and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between User and Azteca
Systems arising out of or relating to the Agreement, or the breach thereof, shall
be decided in the Superior Court of Richmond County, Georgia. Azteca Systems,
by executing this Agreement, specifically consents to jurisdiction and venue in
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Item # 22
Update & Support Agreement, Page 13 of 14
Richmond County and waives any right to contest the jurisdiction and venue in
the Superior Court of Richmond County, Georgia.
8. Georgia Prompt Pay Act Not Applicable: The terms of this agreement supersede
any and all provisions of the Georgia Prompt Pay Act.
9. Change Order Acknowledgment: “Contractor acknowledges that this contract
and any changes to it by amendment, modification, change order or other
similar document may have required or may require the legislative authorization
of the Board of Commissioners and approval of the Mayor. Under Georgia law,
Contractor is deemed to possess knowledge concerning Augusta, Georgia's
ability to assume contractual obligations and the consequences of Contractor's
provision of goods or services to Augusta, Georgia under an unauthorized
contract, amendment, modification, change order or other similar document,
including the possibility that the Contractor may be precluded from recovering
payment for such unauthorized goods or services. Accordingly, Contractor agrees
that if it provides goods or services to Augusta, Georgia under a contract that has
not received proper legislative authorization or if the Contractor provides goods
or services to Augusta, Georgia in excess of the any contractually authorized
goods or services, as required by Augusta, Georgia's Charter and Code, Augusta,
Georgia may withhold payment for any unauthorized goods or services provided
by Contractor. Contractor assumes all risk of non-payment for the provision of
any unauthorized goods or services to Augusta, Georgia, and it waives all claims
to payment or to other remedies for the provision of any unauthorized goods or
services to Augusta, Georgia, however characterized, including, without
limitation, all remedies at law or equity." This acknowledgement shall be a
mandatory provision in all Augusta, Georgia contracts for goods and services,
except revenue producing contracts.
10. E-Verify Requirements: All contractors and subcontractors entering into
contracts with Augusta, Georgia for the physical performance of services shall
be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-
10-91, stating affirmatively that the individual, firm, or corporation which is
contracting with Augusta, Georgia has registered with and is participating in a
federal work authorization program. All contractors and subcontractors must
provide their E-Verify number and must be in compliance with the electronic
verification of work authorized programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to
verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the
applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and
shall continue to use the federal authorization program throughout the contract
term. All contractors shall further agree that, should it employ or contract with
any subcontractor(s) in connection with the physical performance of services
Attachment number 3 \nPage 13 of 14
Item # 22
Update & Support Agreement, Page 14 of 14
pursuant to its contract with Augusta, Georgia the contractor will secure from
such subcontractor(s) each subcontractor’s E-Verify number as evidence of
verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor
affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All
contractors shall further agree to maintain records of such compliance and
provide a copy of each such verification to Augusta, Georgia at the time the
subcontractor(s) is retained to perform such physical services.
11. Right to Inspect Premises: Augusta, Georgia may, at reasonable times, inspect
the part of the plant, place of business, or work site of Azteca Systems or any
subcontractor of Azteca Systems or subunit thereof which is pertinent to the
performance of any contract awarded or to be awarded by Augusta, Georgia.
12. Local Small Business Language: In accordance with Chapter 10B of the AUGUSTA,
GA. CODE, Contractor expressly agrees to collect and maintain all records
necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small
Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can
be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-
129(d)(7), for all contracts where a local small business goal has been
established, the contractor is required to provide local small business utilization
reports. Contractor shall report to Augusta, Georgia the total dollars paid to
each local small business on each contract, and shall provide such payment
affidavits, regarding payment to subcontractors as may be requested by
Augusta, Georgia. Such documents shall be in the format specified by the
Director of minority and small business opportunities, and shall be submitted at
such times as required by Augusta, Georgia. Failure to provide such reports
within the time period specified by Augusta, Georgia shall entitle Augusta,
Georgia to exercise any of the remedies set forth, including but not limited to,
withholding payment from the contractor and/or collecting liquidated damages.
Attachment number 3 \nPage 14 of 14
Item # 22
1
SOFTWARE IMPLEMETATIO SERVICES AGREEMET
THIS AGREEMENT (hereinafter the "Agreement") is made this ______ day of ______________, 2013, (the "Effective
Date") by and between Augusta, GA, a political subdivision of the State of Georgia, with its place of business at 530 Greene
Street, Augusta, GA U.S.A., 30901, (hereinafter the "City"), and Woolpert, Inc. with its principal place of business at 375
Northridge Road, Suite 100, Atlanta, GA 30350 (hereinafter the "Vendor"). The City and the Vendor are sometimes
hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties."
RECITALS
A. The Vendor desires to perform and assume responsibility and obligation for the provision of certain professional
services, as hereinafter described, on the terms and conditions set forth herein. Vendor represents that it is
experienced in providing business process automation and implementation services to public clients, can legally do
business in the State of Georgia, and is familiar with the scope of work of the City.
B. The City desires to engage Vendor to render such services, as hereinafter described, for the Work Order and Asset
Management Software Implementation Project (the “Project”) on the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the City and the
Vendor agree as follows:
OPERATIVE PROVISIOS
SECTIO I – EGAGEMET AD SERVICES OF THE VEDOR
1. Engagement of Vendor. The City hereby engages the Vendor, and the Vendor promises and agrees to furnish to the
City, subject to the terms and conditions set forth in this Agreement, all labor, materials, tools, equipment, services,
and incidental and customary work necessary to fully and adequately supply the professional services necessary for
the Project (the "Services"). The Services are more particularly described in Exhibit A attached hereto and
incorporated herein by reference. The Vendor agrees to perform the Services in accordance with the terms and
conditions of this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable
local, state and federal laws, rules and regulations in effect at the time the Services are provided. As provided in
Exhibit A, the Services shall also include the delivery of specific Vendor proprietary software and assistance by the
Vendor with procuring certain third party software on behalf of the City. With respect to Vendor’s proprietary
software, the license agreement shall be as provided in Exhibit B. With respect to third party software, the City shall
enter into the software license directly with the third party software developer and the City shall reimburse the
Vendor for any license fees advanced by the Vendor for the third party software. Any and all warranties or matters
of performance with respect to third party software shall be between the City and the third party software developer
and the City shall look solely to the third party software developer for all matters pertaining to the third party
software. The third party software licenses may be included in Exhibit B for reference purposes.The Services
include all activities necessary to successfully implement the Software and System Requirements found in Augusta
RFP 12-221, except those requirements noted in the Vendor response as unavailable, for which the Vendor
submitted a proposal on January 16, 2013 (hereinafter “System Requirements”). The Vendor agrees that the System
Requirements are incorporated herein by reference, and that the Vendor is bound by the response to those
requirements unless a change has been permitted in writing by the City. Likewise, the Statement of Work
(hereinafter “SOW”) as prepared by the Vendor and attached as Exhibit G is incorporated herein by reference and
that the Vendor shall be bound by the provision of the SOW as they pertain to the performance of the work.
2. Performance of the Vendor; Standard of Care. The Vendor covenants with the City to perform all Services under
this Agreement in accordance with the professional standard of skill, quality and care. Vendor represents and
maintains that it is skilled in the professional calling necessary to perform the Services, and that it shall employ
customary proven and tested methods known for successfully implementing the services required to satisfy this
contract. Vendor shall also cooperate with the City and any other consultants or contractors engaged by or on behalf
of the City in performance of the Project. The Vendor covenants to use its commercially reasonable efforts to
Attachment number 4 \nPage 1 of 17
Item # 22
2
perform its duties and obligations under this Agreement in a diligent manner, consistent with the professional
standard of care set forth in this Agreement.
SECTIO II – RESPOSIBILITIES OF THE VEDOR
1. The Vendor's Responsibilities for Costs and Expenses. Except as otherwise expressly stated herein, the Vendor
shall be solely responsible for all costs and expenses incurred relative to the Vendor, personnel of the Vendor and
sub-contractors of the Vendor in connection with the performance of the Services, including, without limitation,
payment of salaries, fringe benefits contributions, bonding fees, payroll taxes, withholding taxes and other taxes or
levies, office overhead expense, travel expenses, telephone and other telecommunication expenses, and document
reproduction expenses.
2. Independent Contractor. The Services shall be performed by Vendor or under its supervision. Vendor shall
determine the means, methods and details of performing the Services subject to the requirements of this Agreement.
The Vendor represents that it possesses the professional and technical personnel required to perform the Services.
The City retains Vendor on an independent contractor basis and not as an employee of the City. Vendor retains the
right to perform similar or different services for others during the term of this Agreement. The personnel
performing the Services on behalf of the Vendor shall at all times be under the Vendor's exclusive direction and
control. The Vendor shall pay all expenses, including, without limitation, all wages, salaries, fringe benefit
contributions, payroll taxes, withholding taxes, other taxes or levies and all other amounts due such personnel for the
Services or due others as a result of the performance by such personnel of the Services. Vendor shall be responsible
for all reports and obligations respecting such additional personnel, including, but not limited to, all reports for
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3. Vendor’s Project Manager. The Vendor shall designate and assign a project manager ("Project Manager"), who
shall coordinate all phases of the Services and act as the Vendor’s representative for performance of this Agreement.
The Project Manager shall have full authority to represent and act on behalf of the Vendor for all purposes under this
Agreement, and shall be available to the City at all reasonable times. The Project Manager shall supervise and direct
the Services, using professional skill and attention, and shall be responsible for all means, methods, techniques,
sequences and procedures employed by Vendor’s personnel, as well as the satisfactory coordination of all portions
of the Services under this Agreement. The Vendor designates Jen Coughlin to be its Project Manager, but reserves
the right to appoint another person as Project Manager upon written notice to the City, or to appoint no project
manager if none is needed by mutual agreement with the City.
4. Key Personnel. Vendor has represented to City that certain key personnel will perform and coordinate the Services
under this Agreement. Should one or more of such personnel become unavailable, Vendor may substitute other
personnel of at least equal competence upon written approval of City. As discussed below, any personnel who fail
or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of
persons or property, shall be promptly removed from the Project by the Vendor at the request of the City.
5. Personnel; Licenses. The Vendor represents and warrants that it and all personnel engaged in performing Services
are and shall be fully qualified, authorized and permitted under state and local law to perform such Services. The
Vendor shall be responsible to City to correct any negligent errors or omissions in the execution of the Services
under this Agreement. The Vendor represents and warrants that it and all personnel and sub-Vendors engaged in
performing the Services have all business and professional licenses, permits, qualifications, and approvals of
whatever nature that are legally required to perform the Services under this Agreement. The City shall be
responsible for any and all project specific or software licenses, permits, qualifications, and approvals although the
Vendor shall provide assistance to the City to the extent provided in Exhibit A with applying or procuring such
licenses, permits, qualifications, and approvals. The Vendor further represents and warrants that it, its employees
and sub-contractors shall keep in effect all such licenses, permits, qualifications and other approvals during the term
of this Agreement. Any personnel performing Services under this Agreement who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, or a threat to the safety of
persons or property, or any personnel who fail or refuse to perform the Services in a manner acceptable to the City,
shall be promptly removed from the Project by the Vendor and shall not be re-employed to perform any of the
Services or to work on the Project.
6. City Network Security and Integrity. Provided that the Vendor requires access to system(s) through the City
Attachment number 4 \nPage 2 of 17
Item # 22
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computer network firewall, the Vendor will sign a VPN Vendor Access Agreement, verifying that the Vendor will
respect the integrity of City’s network and security protocols. This agreement is attached as Exhibit C.
7. Time of Performance. Vendor shall use commercially reasonable efforts to complete the services covered under and
pursuant to this Agreement as directed by the City's Project Administrator by the date of project completion (the
“Completion Date”) as described in Exhibit A, Statement of Work), unless earlier terminated as provided herein, or
as may be modified by mutual written agreement. Vendor shall perform the Services expeditiously, within the term
of this Agreement, and in accordance with any schedule of services mutually acceptable to the Parties. Delays in
implementation will be subject to a Penalty, under certain conditions, as described in Section VI in this agreement
8. Software License and Support Agreement. The Vendor will provide the Vendor software licenses identified in
Exhibit A for the City’s use as governed by the Software License and Support Agreement, attached as Exhibit B.
The Vendor will provide assistance in procuring third party software licenses identified in Exhibit A for the City’s
use as governed by the third party Software License and Support Agreements, which may be attached for reference
in Exhibit B.
9. Consistency with City Policies. City and Vendor Project Manager shall discuss in advance of all critical decision
points all matters relating to the Services in order to ensure that the Services proceed in a manner consistent with the
goals and policies of the City.
10. Conformance to Applicable Requirements. All aspects of the provision of the Services by Vendor shall conform to
all applicable city, county, state, and federal laws, rules and regulations in effect at the time the services are
provided.
11. Prohibition Against Transfers. Neither party shall assign, sublease, hypothecate, or transfer this Agreement, or any
interest therein, directly or indirectly by operation of law without the prior written consent of the other party. Any
attempt to do so without the prior written consent of the other party shall be null and void, and any assignee, sub-
lessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment,
hypothecation, or transfer.
12. Progress. The Vendor is responsible to keep the City Project Manager and/or his or her duly authorized designee
informed on a regular basis regarding the status and progress of the Services, activities performed and planned, and
any meetings that have been scheduled or are desired relative to the Services or this Agreement.
13. Confidentiality. No news releases, including photographs, public announcements or confirmations of the same, of
any part of the subject matter of this Agreement or any phase of the Services shall be made without prior written
consent of the City, such consent to not be unreasonably withheld, and provided in a timely manner. The
information which results from the Services in this Agreement is to be kept confidential, unless the release of
information is authorized by the City. All Report Materials, either created by or provided to Vendor in connection
with the performance of this Agreement, shall be held confidential by Vendor. Such materials shall not, without the
prior written consent of City, by used by Vendor for any purposes other than the performance of the Services. Nor
shall such materials be disclosed to any person or entity not connected with the performance of the Services or the
Project. Nothing furnished to Vendor which is otherwise known to Vendor or is otherwise generally known, or has
become known, to the related industry, shall be deemed confidential. Vendor shall not use City’s name or insignia,
photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper,
newspaper, television or radio production or other similar medium without the prior written consent of City.
Notwithstanding anything to the contrary, the Vendor may disclose such materials in response to a valid court or
government order, it being understood that the Vendor shall, where permitted by applicable law, rule or order, give
the City prior written notice to object to, or seek to limit, any such mandated disclosure.
14. Georgia Open Records Act. The Vendor acknowledges that this Agreement and certain documentation may be
subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.). Vendor shall cooperate fully in responding
to such requests and shall make all records, not exempt, available for inspection and copying as required by law.
Vendor shall clearly mark any information provided to City which Vendor contends is Proprietary Information.
Vendor shall notify City immediately of any Open Records request arising out of this contract and shall provide to
City a copy of any response to the same.
15. No Set Hours/Right to Contract. The Vendor’s obligation hereunder is to complete the Services in accordance with
this Agreement and to meet any deadlines established pursuant to this Agreement. The Vendor has no obligation to
work any particular schedule, hours or days, or any particular number of hours or days. However, the Vendor shall
coordinate with the City in achieving the results and meeting the goals established pursuant to this Agreement.
Attachment number 4 \nPage 3 of 17
Item # 22
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16. Accounting Records. Vendor shall maintain complete and accurate records with respect to all costs and expenses
incurred under this Agreement. All such records shall be clearly identifiable. Vendor shall allow a representative of
City during normal business hours to examine, audit, and make transcripts or copies of such records and any other
documents created pursuant to this Agreement. Vendor shall allow inspection of all work, data, documents,
proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment
under this Agreement.
17. Safety. Vendor shall execute and maintain its Services so as to avoid injury or damage to any person or property. In
carrying out its Services, the Vendor shall at all times be in compliance with all applicable local, state and federal
laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to
the nature of the work and the conditions under which the work is to be performed.
18. Performance Bond. Within fifteen (15) days of the making of this contract, Vendor shall have obtained a
performance bond for the total amount of software and services provided for this project per Exhibit A. Proof of the
acquisition of the bond shall be provided to the City and attached to the contract as Exhibit E. Depending on the
contract amount of the project and the type of service(s) provided, vendor may be exempt from performance bond
requirement.
SECTIO III – RESPOSIBILITIES OF THE CITY
1. Cooperation. The City shall cooperate with the Vendor relative to the provisions of the Services. To the extent
permitted by applicable law, the City shall provide criteria and information in its possession, or reasonably
obtainable by it, as requested by Vendor, and shall make that information and related data available for Vendor’s use
during the performance of this Agreement and Vendor shall have the right to rely upon such information and data.
The City shall render decisions required by this Agreement within the time indicated, or if not specifically stated,
with reasonable promptness so as not to unduly delay the progress of Vendor’s Services.
2. City’s Project Manager and Project Staff. The City shall designate and assign a City project manager (“City Project
Manager”) who shall have authority to represent and act on behalf of the City for all purposes under this Agreement,
within the rules and regulations as established by the Augusta Commission. The City Project Manager, or his/her
designee, shall be the principal officer of the City for liaison with the Vendor, and shall review and give approval to
the details of the Services as they are performed, in particular, but not exhaustively, Project Plan, Functional
Requirement Specifications, Statements of Work, Acceptance Plans, Statements of Completion, Change Order
Requests. In addition, the City Project Manager shall ensure proper and timely availability of all City personnel
required by the Vendor for successful completion of project tasks, in particular, but not exhaustively, Business and
Systems Analysts, IT staff, Subject Matter Experts. The City designates Michael Blanchard of the Information
Technology Department to be its City Project Manager, but reserves the right to appoint another person as City
Project Manager upon written notice to the Vendor.
3. Project Plan. The City shall be responsible for meeting specific milestones and providing specific deliverables that
have been agreed to in Exhibit A. Should the City fail to meet the agreed milestones or to provide the agreed
deliverables, the Vendor will inform the City of the consequences thereof and reserves the right to modify the
project plan accordingly.
SECTIO IV - COMPESATIO
1. Compensation. In consideration of the performance by Vendor of the Services, the City shall pay to the Vendor
compensation at the rates set forth in the SOW attached hereto and incorporated herein by reference. While
estimates have been provided for certain work items in the project, such as data conversion, total compensation
under this Agreement shall not exceed the Total Project amount as indicated in the SOW without written approval of
the Augusta Commission depending on the amount of the excess and the reason why the initial amount was
insufficient.
2. Extra Service. The Vendor shall not receive additional compensation for any extra service unless such extra service
has been authorized in writing by the City prior to the commencement of the extra service. The City shall pay the
Vendor for extra service in accordance with the fee schedule set forth in the SOW. As used herein, “Extra Service”
means any work which is determined by City to be necessary for the proper completion of the Project, but which the
Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
3. Payment of Compensation. The Vendor shall submit invoices to the City as defined in the payment milestones in
the SOW, or on such other basis as may be mutually agreed upon by the Parties. Each invoice will be itemized. The
Attachment number 4 \nPage 4 of 17
Item # 22
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City shall make payments to the Vendor within thirty (30) days following the date of receipt of the invoice, unless
the City disputes the amount of the Compensation the Vendor claims it is owed under this Agreement within thirty
days of receipt. Any disputed amount shall be handled as discussed herein.
4. Reimbursements. Vendor shall not be reimbursed for any expenses unless they are authorized in writing by City and
they are of a type approved in advance as part of this contract. Such reimbursable expenses, if approved, shall
include only those expenses which are reasonably and necessarily incurred by Vendor in the interests of the Project.
Reimbursable expenses will be paid only at the actual cost to the Vendor, with no mark-up for overhead or profit.
Expenses may be included as part of the overall project cost, provided that they are “Not to Exceed” a certain
amount as determined by the Vendor.
5. Disputed Sums. The City will withhold up to one hundred percent (100%) of any disputed portion of Compensation
until resolution of the dispute with the Vendor. Such withholding shall only take place due to non-performance of
the Vendor, with non-performance being defined as the inability to complete the project or parts thereof when
Augusta, Georgia has fulfilled its obligation to the vendor, and shall not be deemed to constitute a failure to pay by
the City. The Vendor shall not have the right to allege a breach of this Agreement for failure to pay by the City and
to discontinue its performance of the Services hereunder for a period of thirty (30) days from the date Compensation
is withheld hereunder. The City’s Project Manager and the Vendor’s Project Manager shall attempt to promptly
resolve the dispute.
SECTIO V – EXPIRATIO AD TERMIATIO
1. Events of Default. Each of the following events shall constitute an “Event of Default”:
A. The Vendor shall fail to observe, perform or comply with any material term, covenant, agreement or
condition of this Agreement which is to be observed, performed or complied with by the Vendor, if such
failure continues uncured for thirty (30) calendar days after the City gives the Vendor written notice of the
failure and the specific nature of such failure.
B. The Vendor shall commit any fraud, misrepresentation, breach of fiduciary duty, willful misconduct, or
intentional breach of any provision of this Agreement.
2. Termination Upon Event of Default. In addition to any other available legal or equitable rights or remedies, upon an
Event of Default by the Vendor, the City shall have the right to terminate this Agreement upon at least thirty (30)
days written notice to the Vendor.
3. Expiration. Unless extended as provided for herein, this Agreement shall naturally expire on the Completion Date.
4. Payment Upon Termination. Upon a termination of this Agreement, the City shall pay to the Vendor the part of the
Compensation which would otherwise be payable to the Vendor with respect to the Services which had been
adequately completed as of the date of termination, less the amount of all previous payments with respect to the
Compensation.
5. Termination by Vendor: Vendor may terminate this Agreement only upon the substantial breach by the City of a
material provision of this Agreement including failure to pay.
6. Termination for Convenience: The City may terminate this contract in part or in whole upon written notice to the
Vendor. The Vendor shall be paid for valid services under this Contract up to the time of termination, to include:
A. For completed and acceptable work executed in accordance with the terms of the agreement prior to the
effective date of termination, including fair and reasonable sums for overhead and profit on such work;
B. For expenses incurred prior to the effective date of termination in performing services and furnishing labor,
materials or equipment as required by the contract documents in connection with uncompleted work, plus
fair and reasonable sums for overhead and profit on such expenses;
C. For all claims, costs, losses and damages incurred in settlement of terminated contracts with subcontractors,
suppliers and others, and; for reasonable expenses directly attributable to termination.
7. Termination by Either Party. In the event of termination of this Agreement by either the City or the Vendor, both
agree to the following:
A. City shall destroy the software as defined in the Software License and Support Agreement, Exhibit “B”,
Attachment number 4 \nPage 5 of 17
Item # 22
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together with all copies, modifications and merged portions, or
B. Return the software together with all copies, modifications and merged portions to Vendor, or
C. City may continue to use the software with the permission of the Vendor, with no expectation of continued
maintenance, support, update, or upgrade.
D. In cases referenced according to items A and B above, Vendor shall certify in writing that all proprietary
information, data, schema, or documentation belonging to City have either been returned to Licensee or
destroyed and vice versa.
SECTIO VI – GEERAL PROVISIOS
1. Nondiscrimination by the Vendor. The Vendor represents and agrees that the Vendor, its affiliates, subsidiaries, or
holding companies do not and will not discriminate against any subcontractor, Vendor, employee, or applicant for
employment because of race, religion, color, sex, handicap, national origin or any other protected classification
under federal or state law. Such nondiscrimination shall include, but not be limited to, the following: employment,
upgrading, demotion, transfers, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms
of compensation, and selection for training, including apprenticeship.
2. City’s Rights to Employ Other Vendors. The City reserves the right to employ other Vendors in connection with
this Project.
3. Conflicts of Interest; Prohibited Interests. Vendor maintains and warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for Vendor, to solicit or secure this Agreement.
Further, Vendor warrants that it has not paid or agreed to pay any company or person, other than a bona fide
employee working solely for Vendor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty,
City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member,
officer or employee of City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
4. Subcontracting. The Vendor shall not subcontract any portion of the Services except as expressly stated herein,
without prior written consent of the City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
5. Temporary suspension or delay of performance of contract. To the extent that it does not alter the scope of this
agreement, the City may unilaterally order a temporary stopping of the work, or delaying of the work to be
performed by Vendor under this agreement. In the event of such work stoppage or delay, the Vendor’s fees and
schedules may need to be equitably adjusted.
6. Defective Pricing. To the extent that the pricing provided by Vendor is erroneous and defective, the parties may, by
agreement, correct pricing errors to reflect the intent of the parties.
7. Specified Excuses for Delay or Non-Performance. Vendor is not responsible for delay in performance caused by
reasons beyond its reasonable control, including but not limited to hurricanes, tornadoes, floods, and other severe
and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted.
8. Waiver. No waiver of any default shall constitute a waiver of any other breach or default, whether of the same or
any other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by other
parties shall give the other any contractual right by custom, estoppel, or otherwise.
9. Notices. All notices required hereunder shall be given in writing to the following addresses or such other addresses
as the parties may designate by written notice:
To the City: Deke Copenhaver, Mayor
530 Greene St
Augusta, GA 30901
T: 706.821.1833
F: 706.821.1835
Copies to: Tameka Allen, IT Director
Attachment number 4 \nPage 6 of 17
Item # 22
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530 Greene Street, Annex 101
Augusta, GA 30911
T: 706.821.2522
F: 706-821-2530
To the Vendor: Edward Singer, Project Director
Woolpert, Inc.
375 Northridge Road, Suite 300
Atlanta, Georgia 30350
T: 770.391.4095
F; 770.391.4104
Notice shall be deemed received as follows, depending upon the method of transmittal: by U.S. Mail, certified,
return receipt requested, as of five (5) days after deposit in the U.S. Mail. Actual notice shall be deemed adequate
notice on the date actual notice occurred, regardless of the method of service.
10. Authority to Enter Agreement. The Vendor has all requisite power and authority to conduct its business and to
execute, deliver and perform all of its obligations under this Agreement. Each Party warrants that the individuals
who have signed this Agreement have the legal power, right and authority to enter into this Agreement so as to bind
each respective Party to perform the conditions contemplated herein.
11. Severability. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or
unenforceable, the remaining provisions of this Agreement shall continue in full force and effect. The parties agree
that any provision that is held invalid or unenforceable shall be deemed to be restated to reflect as nearly as possible
the original intentions of the parties in accordance with applicable law.
12. Time is of the Essence. Time is of the essence in this Agreement, and all parties agree to execute all documents and
to proceed with due diligence to complete all covenants and conditions set forth herein.
13. Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the
State of Georgia. All claims, disputes and other matters in question between the City and the Vendor arising out of,
or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County,
Georgia. Vendor, by executing this Agreement, specifically consents to venue and jurisdiction in Richmond County,
Georgia and waives any right to contest jurisdiction and venue in said Court.
14. Entire Agreement. This Agreement contains the entire agreement of the City and the Vendor, and supersedes any
prior or written statements or agreements between the City and the Vendor. No supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing by both Parties.
15. Binding on Assigns. Each and all of the covenants and conditions of this Agreement shall be binding on, and shall
inure to, the benefit of the successors and assigns of the respective parties.
16. Captions. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do
not define, limit, augment or describe the scope, content or intent of this Agreement.
17. Construction. Since the Parties or their agents have participated fully in the preparation of this Agreement, the
language in all parts of this Agreement shall be construed simply, according to its fair meaning and not strictly for or
against any party.
18. Cooperation/Further Acts. The Parties shall fully cooperate with one another in attaining the purposes of this
Agreement. In connection therewith, the Parties shall take any additional further acts and steps and sign any
additional documents as may be necessary, appropriate and convenient to attain the purposes of this Agreement.
19. No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by
the Parties.
20. Incorporation of Exhibits. The “Exhibits”, including the original project Request for Qualifications (Augusta RFQ
12-221) constitute a material part hereof, and are hereby incorporated into the Agreement by reference as though
fully set forth herein. The terms “Attachment”, “Exhibit”, and “Schedule” shall be synonymous for purposes of this
agreement.
Attachment number 4 \nPage 7 of 17
Item # 22
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21. References. All references to the Vendor shall include all personnel, employees, agents and sub-Vendors of the
Vendor.
22. Go-Live. “Go Live” shall be the date on which the software is placed into operational use by the Customer.
23. System Acceptance. “System Acceptance” as used herein means the date on which all of the following events have
taken place:
A. 30 calendar days have passed since “Go-Live”.
B. All System Requirements of Vendor’s software as defined in Augusta RFQ 12-221 have been successfully
completed, or arrangements have been made to complete them at a later date. The demonstration of the
delivered solution meeting all System Requirements is the Vendor’s right and responsibility. In the event
that arrangements have been made to complete some of the System Requirements at a later date, this must
be with the written approval of the Director of Information Technology and the Chief Official of the
customer department or office, whose operations would be impacted by the inability of the Vendor to fully
implement their software. Such delays may be subject to liquidated damages, at the discretion of the City,
described in Item 22 below.
C. With respect to third party software, in the event that complications arise with respect to performance of the
third party software, the City shall look solely to the third party software vendor although the Vendor can
provide assistance to the City as may be detailed in an amendment to this Agreement.
24. Liquidated Damages. For each day past the “Go Live” date that the Vendor has not delivered a product suitable for
business use, there shall be a penalty of $100 per day. City agrees to submit to Vendor, in writing, any issues that
may impact the “Go Live” that are believed to be the Vendor’s responsibility and may therefore increase the
likelihood of a penalty being invoked. City shall identify these issues as soon as possible so that corrective action
can be taken by Vendor. The penalty shall not apply under the following circumstances:
A. The Go Live date was extended or moved by mutual consent of City and Vendor. If the Go Live date is
extended or moved by written mutual consent of both parties, then penalties will accrue beginning on the
new Go Live date.
B. City did not meet requirements or objectives required in order to facilitate Go Live as scheduled (including
failure to order equipment that was the City’s responsibility to order, or failure to set up said
equipment). Such failure by the City must be documented in writing by Vendor as soon as possible so that
corrective action can be taken.
C. City failed to notify Vendor of additional requirements which, when identified, impacted the Go Live date
of the project. Such failure by the City must be documented in writing by Vendor as soon as possible so
that corrective action can be taken.
D. Delays or work stoppages caused or requested by the City or with respect to any delay caused by reasons
beyond the reasonable control of the Vendor, including but not limited to acts of God and extreme weather,
power outages, war, terrorism, or governmental order.
If said penalties are enacted, all penalties will become due and payable upon failure to meet the Go Live date and
shall accrue until paid in full. Additional services and/or licenses may be accepted as payment provided that this
type of restitution is acceptable to the City.
This Section is an alternative to the provisions in Section V regarding default or termination of Vendor. The parties
agree that these provisions for liquidated damages are not intended to operate as penalties for breach of Contract but
are an alternative to seeking breach of contract damages. If liquidated damages are sought, the County will not seek
breach of contract damages and vice versa.
25. Hold Harmless. Except as otherwise provided in this agreement, Vendor shall indemnify and hold harmless
Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses,
and expenses, including reasonable defense attorneys’ fees, to the extent caused by the negligent performance of its
Work.
26. Prohibition Against Contingent Fees. The Vendor warrants that no person or selling agency has been employed or
retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage,
Attachment number 4 \nPage 8 of 17
Item # 22
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brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by Vendor for the purpose of securing business and that the Vendor has not received any non-City fee
related to this Agreement without the prior written consent of the City. For breach or violation of this warranty, the
City shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
27. Georgia Prompt Pay Act Not Applicable. The terms of this agreement supersede any and all provisions of the
Georgia Prompt Pay Act.
28. Change Order Acknowledgment. “Contractor acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the legislative authorization
of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess
knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of
Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment,
modification, change order or other similar document, including the possibility that the Contractor may be precluded
from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides
goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the
Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or
services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any
unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the
provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized,
including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision
in all Augusta, Georgia contracts for goods and services, except revenue producing contracts.
29. E-Verify Requirements. All contractors and subcontractors entering into contracts with Augusta, Georgia for the
physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia
has registered with and is participating in a federal work authorization program. All contractors and subcontractors
must provide their E-Verify number and must be in compliance with the electronic verification of work authorized
programs operated by the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in
accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to
use the federal authorization program throughout the contract term. All contractors shall further agree that, should it
employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify
number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided
in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such
compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is
retained to perform such physical services.
30. Right to Inspect Premises. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of
business, or work site of Vendor or any subcontractor of Vendor or subunit thereof which is pertinent to the
performance of any contract awarded or to be awarded by Augusta, Georgia.
31. Local Small Business Language. In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly
agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local
Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of
the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with
AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the
contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia
the total dollars paid to each local small business on each contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the
format specified by the Director of minority and small business opportunities, and shall be submitted at such times
as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta,
Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to,
withholding payment from the contractor and/or collecting liquidated damages.
Attachment number 4 \nPage 9 of 17
Item # 22
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32. Precedence of Documents. For the resolution and interpretation of any inconsistencies in this Agreement and/or the
Exhibits or Attachments hereto which are incorporated herein by this reference, the terms and conditions of this
Agreement shall take precedence over any Exhibits or Attachments hereto and any inconsistency between the
Exhibits and Attachments will be resolved by the priority in which they are listed as Exhibits.
33. Survival. The following sections, along with any other provisions which by their terms survive, shall survive the
expiration or termination of this Agreement.
A. Section II (6) – City Network Integrity and Security
B. Section II (14) - Confidentiality
C. Section V (6) - Termination by Either Party
D. Section VI (11) - Governing Law and Venue
E. Exhibit C – Vendor Network Access Policy
Attachment number 4 \nPage 10 of 17
Item # 22
11
SIGATURES
Wherefore the above referenced parties have caused this agreement to be executed in two originals by and through their duly
authorized officials:
For Augusta, Georgia
For Vendor
DEKE S. COPENHAVER, MAYOR JOSEPH K. MCCLURKIN, SENIOR ASSOCIATE
DATE DATE
Attest:
LENA BONNER, CLERK OF COMMISSION
DATE
Attachment number 4 \nPage 11 of 17
Item # 22
12
EXHIBIT A – SCOPE OF SERVICES
A description of software & licenses required for this project, as well the project and payment schedule, are included in the
Statement of Work provided as Exhibit D.
Attachment number 4 \nPage 12 of 17
Item # 22
13
EXHIBIT B – SOFTWARE LICESE AD MAITEACE AGREEMET
The Support Agreement is a separate, annually renewable document relating specifically to the ongoing maintenance of the
technology solution provided to Augusta by the Vendor. It will be signed separately and shall survive independently of this
document.
Attach Software License Agreement(s) Here
Attachment number 4 \nPage 13 of 17
Item # 22
14
EXHIBIT E – PERFORMACE BOD
Attachment number 4 \nPage 14 of 17
Item # 22
15
EXHIBIT C – VEDOR REMOTE ETWORK ACCESS POLICY AD PROCEDURES
Purpose
The purpose of this policy is to ensure that a secure method of connectivity is provided between Augusta-Richmond County
and the vendor and to provide guidelines for the use of the network and computing resources associated with the remote
connectivity in order to ensure the safety, integrity, and operability of Augusta-Richmond County Information Systems.
Scope
This policy applies to all Augusta-Richmond County systems, application and/or servers/devices requiring support by
external vendors on behalf of Augusta-Richmond County.
Definitions
A Virtual Private Network (VPN) provides a secure network connection over the Internet between an individual and a private
network (164 bit encryption). By utilizing the public Internet for data transport, VPN provides a low cost solution to remote
access or connectivity.
Policy
A. Vendor Remote Access Request and Approvals
All requests for remote access for vendors must be made in advance through the Project Leader responsible for the
vendor. It is the Project Leader’s responsibility to ensure that the vendor has provided all of the required information in
the proper format.
All vendor remote access requests must first have the Assistant Director of the Business Application Services signature
for approval as well as the Director of Information Technology.
As part of the request and approval process, the technical and administrative contact within the vendor’s organization or
someone at a higher level within the company will be required to read and sign the VPN Access policy form and any
additional documents, such as the Augusta-Richmond County Non-Disclosure Agreement.
Once Vendor Remote Access has been approved, it is valid until changes in this policy or technology make it necessary,
in Augusta’s estimation, to require a new form to be filed.
Remote Access will only be available to Vendors that have signed Annual Support and Maintenance Contracts with
Augusta.
B. Connectivity
1. The vendor will be required to use Augusta-Richmond County’s standard method for connecting to the network.
The current standard method is Cisco’s VPN client.
2. The vendor will be given a unique user ID and password to authenticate the VPN access. The password may be
subject to regular changes.
3. Only one person may be connected to the VPN at any given time.
4. Access will be restricted to only the servers located in IT that were approved for the vendor.
5. Access will be restricted to only the ports necessary for connectivity.
6. Access will not be open 24/7. The vendor must request access every time it is necessary and only during business
hours of 8:30am – 5:00pm EST. Access outside of these hours may be requested but will need additional approval
and will be handled on a case by case situation.
C. Vendor Request Process
1. The vendor will contact the Project Leader to request access.
2. The Project Leader is responsible for logging the request for access and justification in the change control log.
3. The Project Leader will document reason for access and email Firewall Administrators to have the VPN opened.
Attachment number 4 \nPage 15 of 17
Item # 22
16
4. A firewall administrator will open the VPN and reply to the Project Leader’s email notifying them it has been
opened.
5. Once the vendor has completed their work and the application has been tested, they will notify the Project Leader
that the work is complete.
D. etwork Security
1. Vendor will allow only the vendor’s employees approved in advance by Augusta-Richmond County to access the
network connection. Vendor shall be solely responsible for ensuring that Authorized Vendor Employees are not
security risks, and upon Augusta-Richmond County’s request, Vendor will provide Augusta-Richmond County with
any information reasonably necessary for Augusta-Richmond County to evaluate security issues relating to any
Authorized Vendor Employee.
2. Vendor will promptly notify Augusta-Richmond County whenever any Authorized Vendor Employee leaves the
Vendor’s employ or no longer requires access to the Network Connection.
3. Each party will be solely responsible for the selection, implementation and maintenance of security procedures and
policies that are sufficient to ensure that (a) such party’s use of the Network Connection is secure and is used only
for authorized purposes, and (b) such party’s business records and data are protected against improper access, use,
loss, alteration or destruction.
4. Vendor shall notify Augusta-Richmond County in writing promptly upon a change in the user base for the work
performed over the Network Connection or whenever in vendor’s opinion a change in the connection and/or
functional requirements of the Network Connection is necessary.
E. Protection of Augusta-Richmond County Private Information and Resources
The Augusta-Richmond County network support group responsible for the installation and configuration of a specific
vendor connection must ensure that all possible measures have been taken to protect the integrity and privacy of
Augusta-Richmond County confidential information. At no time should Augusta-Richmond County rely on
access/authorization control mechanisms at the vendor’s site to protect or prohibit access to Augusta-Richmond County
confidential information.
Augusta-Richmond County shall not have any responsibility for ensuring the protection of vendor information. The
vendor shall be entirely responsible for providing the appropriate security measures to ensure protection of their private
internal network and information.
F. Audit and Review of Vendor etwork Connections
All aspects of the vendor network connections up to, but not including Augusta-Richmond County firewall, will be
monitored by the appropriate IT staff. Where possible automated tools will be used to audit tasks. Monthly reports
should be generated on the authentication database showing the specific login entries.
All vendor network connections will be reviewed on a quarterly basis and information regarding specific vendor network
connection will be updated as necessary. Obsolete vendor network connections will be terminated following
confirmation with the Project Leader that the connection is indeed obsolete.
G. Augusta-Richmond County IT Security
Augusta-Richmond County IT Security has the responsibility for maintaining related policies and standards. IT Security
will also provide advice and assistance regarding judgment calls, and will facilitate information gathering in order to
make a correct decision.
H. Enforcement
Any vendor found in violation of this policy will be subject to, but not limited to, loss of VPN privileges and other action
up to and including dissolution of contract and/or legal action if Augusta systems are compromised.
Attachment number 4 \nPage 16 of 17
Item # 22
17
Vendor Signature
JOSEPH K. MCCLURKIN, SENIOR
ASSOCIATE
DATE
Attachment number 4 \nPage 17 of 17
Item # 22
Commission Meeting Agenda
12/17/2013 2:00 PM
2013 - Coroner Vehicle
Department:Finance - Fleet Management
Caption:Approve the replacement of one vehicle for the Coroner’s Office
with funds from Phase VI of the Sales Tax Referendum.
Background:The Coroner’s Office has 4 employees, including the
Coroner. They respond to calls within Augusta. They are subject
to being called out 24/7-365 days a year. This will make the third
year that we have replaced one vehicle to ensure vehicle
reliability. Fleet Management is recommending the replacement of
one 2003 Ford Explorer with 124,281 miles that exceed the
replacement criteria approved by the Commission in April 2004
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from 1 vendor, the results are
provided as an attachment. Bid 13-204A
Financial Impact:The cost of the vehicle is $30,124.00. Funding for the
procurement of this equipment will be through the current
SPLOST VI sales tax (third year).
Alternatives:1. Approve the purchase of the vehicle. 2. Do not approve the
request.
Recommendation:Approve the acquisition of the vehicle for the Coroner’s Office for
$30,124.00 and declare F02289 excess and available for auction.
Funds are Available
in the Following
Accounts:
Phase VI, Sales Tax Referendum (Third Year)
REVIEWED AND APPROVED BY:Cover Memo
Item # 23
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Attachment number 1 \nPage 1 of 1
Item # 23
Attachment number 2 \nPage 1 of 1
Item # 23
Invitation to Bid
Sealed bids will be received at this office on Wednesday, October 16, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-204 Dodge Durango for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October
4, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle September 12, 19, 26, October 3, 2013
Metro Courier September 18, 2013
Revised: 3/7/2013
Attachment number 3 \nPage 1 of 1
Item # 23
Attachment number 4 \nPage 1 of 1
Item # 23
ATTN: ROZ IECENHOUR
AKINS CHRYSLER DODGE FORD
220 WEST MAY STREET
WINDER, GA 30680
ATTN: PETE BARNETT
LANDMARK CHRYSLER DODGE JEEP
6850 MOUNTZION BLVD
MORROW, GA 30260
ATTN: DWIGHT CUMMINS
BUTLER CHRYSLER DODGE JEEP
1555 SALEM ROAD
BEAUFORT, SC 29902
CARL GREGORY CHRYSLER JEEP
DODGE
ATTN: MIKE DAVIS
2201 VICTORY DRIVE
COLUMBUS, GA 31901
ATTN GLENN PETERSON
ED VOYLES AUTOMOTIVE GROUP
789 COBB PARKWAY SE
MARIETTA, GA 30060
ATTN: MAC MCALLISTER
THOMSON CHRYSLER DODGE JEEP
2158 WASHINGTON ROAD
THOMSON, GA 30824
ATTN: MIKE MASTERS
HARRY LEWIS CHRYSLER DODGE JEEP
196 ALABAMA BLVD
JACKSON, GA 30233
ATTN: STEVE CANUP
HARDY FLEET GROUP
1249 CHARLES HARDY PKWY
DALLAS, GA 30157
Robert Partain
Sheriff Office
402 Walton Way
Ron Crowder
Fleet Management
Broad Street
Russell Sanders
Fleet Management
Broad Street
Yvonne Gentry
LSBOP
3rd Floor Municipal Building
Re-Bid 13-204A Dodge Durango
mailed October 22, 2013
Re-Bid #13-204A
Dodge Durango
For Fleet Management Dept.
Re-Bid Due: Fri. 11/8/13 @ 11:00 a.m.
Attachment number 5 \nPage 1 of 1
Item # 23
UNOFFICIAL
Vendors
THOMSON CHRYSLER
DODGE JEEP
2158 WASHINGTON RD
THOMSON, GA 30824
BUTLER CHRYSLER
1555 SALEM ROAD
BEAUFORT, SC 29902
Attachment B Yes Yes/Incomplete
E-Verfy Number 369935 No
SAVE Form Yes Yes
5.01
Exterior Features $27,295.00 Non-Compliant
6.01
Admin Emergency
Eq
$1,768.00 Non-Compliant
6.02
#35 Window Tint $175.00 Non-Compliant
7.01
360 HP V8 Engine Not Available Non-Compliant
7.02
Running Boards $725.00 Non-Compliant
7.03
Backup Camera $797.00 Non-Compliant
7.04
Navigation System $1,212.00 Non-Compliant
7.05
Wireless Cellphone
Hookup
Included Non-Compliant
7.06
Trailer Hitch
Receiver
$886.00 Non-Compliant
Delivery Date 6 to 8 Weeks Non-Compliant
Re-Bid Opening Date: Friday, November 8, 2013 @ 11:00 a.m.
Re-Bid Item #13-204A
Dodge Durango
for the City of Augusta - Fleet Management Department
The following vendors did not respond:
AKINS CHRYSLER DODGE FORD / 220 WEST MAY STREET / WINDER, GA 30680
CARL GREGORY DODGE / 2201 VICTORY DRIVE / COLUMBUS, GA 31901
HARRY LEWIS CHRYSLER DODGE / 196 ALABAMA BLVD / JACKSON, GA 30233
HARDY FLEET GROUP / 1249 CHARLES HARDY PKWY / DALLAS, GA 30157
7.00 OPTIONAL ITEMS (Price Separately from Base Price)
6.00 Outfitter's Specialty Items
5.00 Vehicle Requirements
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 23
Commission Meeting Agenda
12/17/2013 2:00 PM
Amend Ordinance for Franchise Fee with Comcast
Department:Finance
Caption:Approve amendment to existing franchise ordinance with Comcast.
Background:Augusta Finance Department utilized the services of GMA to
review the existing franchsie agreements with cable providers. The
agreement with Comcast has not been amended as allowed by state
law to collect franchise fees on advertising, home shopping
commissions, late fees, installation revenue and FCC fees. Georgia
Municpal Association has provided the draft ordinance for the
amendment.
Analysis:By approving allowed amendment, the agreement will allow
increased franchise fee collections as allowed by state law.
Financial Impact:Estimated increased franchise revenue of $300,000 annually
Alternatives:do not approve the amendment and forfeit the increase in revenue
discussed in the 2014 budget
Recommendation:approve the amendment
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
2414723v1
ORDIACE O.
A ORDIACE AMEDIG ORDIACE O. 6003, AS AMEDE D BY
ORDIACE O. 6348, WHICH GRATED A FRACHISE TO JO ES COMMUICATIOS
OF GEORGIA/ SOUTH CAROLIA, IC.; CHAGIG THE DEFI ITIO OF GROSS
REVEUES
WHEREAS, on February 3, 1998 the Augusta-Richmond County Commission
(“Commission”) adopted Ordinance No. 6003, granting to Jones Communications of
Georgia/South Carolina, Inc. a cable television franchise (“Franchise”) to serve the City of
Augusta, Georgia (“City”); and
WHEREAS, the Franchise is now held by Comcast Communications (“Grantee”); and
WHEREAS, Section 2 of the Franchise requires that the Grantee shall annually pay to
the City a fee of three percent (3%) of Gross Revenues as defined in the Franchise; and
WHEREAS, on December 19, 2000 the Franchise was amended by Ordinance No. 6348
to increase the Franchise fee to five percent (5%) of Gross Revenues as defined in the Franchise;
and
WHEREAS, the City contracted with the Georgia Municipal Association (“GMA”) to
assist the City in performing a compliance review of franchise fee payments received by Augusta
(“Review”); and
WHEREAS, the Review indicated the City is not receiving franchise fee payments on
advertising and home shopping commissions revenue, late fees, installations, franchise fees, and
FCC fees; and
WHEREAS, Section 2 of the Franchise provides that the Grantee “agrees that with
respect to the CATV System, it will agree to increase the franchise fees for cable television
services (up to any applicable legal limits) if the Commission takes action to increase the
franchise fees for any CATV company who use the Streets of Augusta”; and
WHEREAS, the City is also served by another cable television operator, Knology of
Augusta (“Knology”) which operates in the City under a state issued franchise; and WHEREAS,
pursuant to applicable state law, Knology remits to the City a franchise fee in the amount of five
percent (5%) based upon the state definition of Gross Revenues; and .
WHEREAS, the Commission desires to maintain a level playing field with respect to the
Franchise fee which both the Grantee and Knology remit to the City.
OW, THEREFORE , BE IT ORDAIED BY THE AUGUSTA – RICHMOD
COUTY COMMISSIO:
1. Pursuant to its police powers and its powers under the Franchise, the Franchise is hereby
amended by deleting Section 1 (f) in its entirety and substituting a new definition for Gross
Revenues to read as follows:
Attachment number 1 \nPage 1 of 3
Item # 24
2414723v1
“Gross Revenues” means all revenues received from subscribers for the provision of
cable service or video service, including franchise fees for cable service providers and
video service providers, and advertising and home shopping services and shall be
determined in accordance with Generally Accepted accounting Principles (“GAAP”).
Gross revenues shall not include:
(A) Amounts billed and collected as a line item on the subscriber’s bill to
recover any taxes, surcharges, that are imposed on or with respect to the
services provided or measured by the charges, receipts, or payments
therefore; provided, however, that for purposes of this definition of “Gross
Revenue”, such tax, surcharge, shall not include any ad valorem taxes, net
income taxes, or generally applicable business or occupation taxes not
measured exclusively as a percentage of the charges, receipts, or payments
for services to the extent such charges are passed through as a separate
line item on Subscribers bills;
(B) Any revenue not actually received, even if billed, such as bad debt;
(C) Any revenue received by any affiliate or any other person in exchange
for supplying goods or services used by the provider to provide cable or
video programming;
(D) Any amounts attributable to refunds, rebates, or discounts;
(E) Any revenue from services provided over the network that are
associated with or classified as non-cable or non-video services under
federal law, including, without limitation, revenues received from
telecommunications services, information services other than cable or
video services, Internet access services, directory or Internet advertising
revenue including, without limitation, yellow pages, white pages, banner
advertisements, and electronic publishing advertising. Where the sale of
any such non-cable or non-video service is bundled with the sale of one or
more cable or video services and sold for a single non-itemized price, the
term “gross revenues” shall include only those revenues that are
attributable to cable or video services based on the provider’s books and
records, such revenues to be allocated in a manner consistent with
generally accepted accounting principles;
(F) Any revenue from late fees not initially booked as revenues, returned
check fees or interest;
(G) Any revenue from sales or rental of property, except such property as
the subscriber is required to buy or rent exclusively from the cable or
video service provider to receive cable or video service;
(H) Any revenue received from providing or maintaining inside wiring;
Attachment number 1 \nPage 2 of 3
Item # 24
2414723v1
(I) Any revenue from sales for resale with respect to which the purchaser
is required to pay a franchise fee, provided the purchaser certifies in
writing that it will resell the service and pay a franchise fee with respect
thereto; or
(J) Any amounts attributable to a reimbursement of costs including, but
not limited to, the reimbursements by programmers of marketing costs
incurred for the promotion or introduction of video programming.
PASSED AND APPROVED THIS _____ day of ______________, 2013.
AUGUSTA-RICHMOD COUTY COMMISIO
By:
As its Mayor
ATTEST:
Clerk
First Reading: ,2013
Second Reading: ,2013
ACCEPTANCE AND AGREEMENT
Comcast Communications hereby accepts this Ordinance No. (“Ordinance”) and
agrees to be bound by the terms and conditions herein and the lawful terms and conditions of the
Franchise referenced herein.
Dated this day of , 2013
COMCAST COMMUNICATIONS, INC.
By:
Its:
Attachment number 1 \nPage 3 of 3
Item # 24
Commission Meeting Agenda
12/17/2013 2:00 PM
Amend Redevelopment Plan for TAD 1
Department:Finance / Administrator
Caption:Motion to approve resolution proposing the adoption of the amended
Augusta Richmond County Redevelopment plan for TAD number
One.
Background:The Commission approved moving forward with the creation of TAD
Four in December 2012. The parcels that will be used to create TAD
Four are currently a portion of TAD One which must be amended to
remove the parcels. A hearing must be help on the amendment to the
existing plan. After the public hearing the Commission at its next
meeting would consider adopting the revised plan and resolution
regarding TAD one. The public hearing was held on December 3,
2013
Analysis:This is part of the process in the creation of Tax Allocation Distric
Four - Downtown
Financial Impact:
Alternatives:
Recommendation:Approve amendement of Tax Allocation District One.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
AUGUSTA, GEORGIA
A RESOLUTION
A RESOLUTION AMENDING AND RESTATING
RESOLUTIONS CREATING THE AUGUSTA-
RICHMOND COUNTY REDEVELOPMENT AREA
AND TAX ALLOCATION DISTRICT NUMBER ONE--
AUGUSTA, SO AS TO ADOPT AN AMENDED
REDEVELOPMENT PLAN FOR THE AREA; TO
MAKE CERTAIN FINDINGS REGARDING TAXES
PLEDGED TO FINANCE REDEVELOPMENT
COSTS; RE-ESTABLISHING THE TAX ALLOCATION
INCREMENT BASE FOR THE TAX ALLOCATION
DISTRICT; ADOPTING AN AMENDED
REDEVELOPMENT PLAN FOR THE AREA;
ESTABLISHING THE INTENT TO ISSUE AND SELL
TAX ALLOCATION BONDS OR OBTAIN OTHER
FINANCING NECESSARY TO EFFECTUATE THE
REDEVELOPMENT OF THE AREA; AUTHORIZING
THE AUGUSTA RICHMOND COUNTY
COMMISSION TO ACT AS THE REDEVELOPMENT
AGENCY TO IMPLEMENT THE REDEVELOPMENT
PLAN PURSUANT TO THE REDEVELOPMENT
POWERS LAW; TO RESCIND CONFLICTING
RESOLUTIONS TO THE EXTENT OF THE
CONFLICT; AND FOR OTHER PURPOSES.
WHEREAS, the Augusta-Richmond County Commission (the “Commission”)
adopted a Resolution on October 7, 2008, adopting the Augusta-Richmond County
Redevelopment Plan and creating Tax Allocation District Number One - Augusta, which
was amended by Resolution adopted on May 5, 2009 and amended by Resolution adopted
on December 7, 2010; and
WHEREAS, the base digest for Tax Allocation District Number One - Augusta was
certified by the Georgia Department of Revenue as of December 24, 2008 and recertified as
of August 9, 2013; and
WHEREAS, additional analysis has been undertaken relative to the most prudent
manner in which to undertake redevelopment in the TAD; and
WHEREAS, a 2013 Amended Redevelopment Plan has been prepared for the
Augusta-Richmond County Redevelopment Area in accordance with O.C.G.A. §36-44-3(9),
to further refine the redevelopment plans, and to specifically:
Attachment number 1 \nPage 1 of 4
Item # 25
2
determine that positive tax increments deposited in the Augusta TAD special
fund would be insufficient to pay principal and interest on bonds to be
issued to finance redevelopment costs for the redevelopment described in
the amended redevelopment plan; and
identify the property proposed to be pledged for payment or security for
payment of tax allocation bonds which property includes positive tax
allocation increments derived from the Augusta TAD, as well as all or part of
general funds that are related to local option sales taxes collected within the
Augusta TAD; and
WHEREAS, adoption and implementation of the 2013 Amended Redevelopment
Plan will not cause additional redevelopment costs; and
WHEREAS, the Commission has advertised and held a public hearing on the 2013
Amended Redevelopment Plan, and advertised the proposed adoption of this Resolution as
required by the Redevelopment Powers Law; and
WHEREAS, the Commission now desires to adopt the Augusta-Richmond County
2013 Amended Redevelopment Plan for Tax Allocation District Number One-- Augusta and
make certain findings in connection therewith.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF
AUGUSTA-RICHMOND COUNTY, GEORGIA HEREBY RESOLVES AND BY
THE AUTHORITY OF SAME IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. That that Sections One, Two, Four, Five, Eight and Ten of that
Resolution adopted by the Augusta-Richmond County Commission on October 7, 2008 and
ratified by Resolution adopted by the Augusta-Richmond County Commission on December
7, 2010, adopting the Augusta-Richmond County Amended Redevelopment Plan and
creating Tax Allocation District Number One - Augusta, are hereby reaffirmed and ratified.
Section 2. The Augusta-Richmond County Commission adopts and incorporates
herein by reference the 2013 Amended Redevelopment Plan, attached as Exhibit “A,” as the
Redevelopment Plan for the Augusta TAD pursuant to the Redevelopment Powers Law.
Section 3. The Augusta-Richmond County Commission finds and declares that
the ad valorem tax increments pledged will be insufficient to pay the principal and interest
on Tax Allocation Bonds to be issued to finance the redevelopment costs identified in the
Amended Redevelopment Plan.
Section 4. Augusta-Richmond County hereby redetermines the estimated Tax
Allocation Increment Base of $208,321,748 for the Augusta-Richmond County Tax
Allocation District Number One-- Augusta. The real property taxes to be used for
Attachment number 1 \nPage 2 of 4
Item # 25
3
computing tax allocation increments are specified in the attached Appendix to the Amended
Redevelopment Plan and incorporated herein by reference.
Section 5. The property proposed to be pledged for payment or as security for
payment of tax allocation bonds will include the positive tax allocation increments from ad
valorem taxes levied on all taxable real property within the boundaries of Tax Allocation
District Number One-- Augusta. In addition, pursuant to O.C.G.A. §§36-44-8(3)(F), 36-44-
9(e), 36-44-14 and 36-44-20, the property pledged for payment and as security for payment
of Tax Allocation Bonds may also include the portion of general fund revenues that are
related to certain local option sales taxes collected within the TAD.
Section 6. The Augusta-Richmond County Commission is hereby designated as
the redevelopment agency to exercise redevelopment powers as necessary to implement the
provisions of the Redevelopment Plan and effectuate the redevelopment of the Augusta-
Richmond County Redevelopment Area, in accordance with O.C.G.A. §36-44-3(6).
Section 7. To the extent any Resolution or part of any Resolution is in conflict
herewith, the provisions of this Resolution shall control.
Adopted and approved by the Commission of Augusta-Richmond County,
Georgia this ___ day of _____________, 2013.
AUGUSTA RICHMOND COUNTY COMMISSION
BY:______________________________________________
Mayor
ATTEST:
BY:______________________________________________
Clerk of Commission
Attachment number 1 \nPage 3 of 4
Item # 25
4
EXHIBIT “A”
2013 AMENDED AUGUSTA REDEVELOPMENT PLAN
TAX ALLOCATION DISTRICT #1 - AUGUSTA
and
APPENDIX B PARCEL LIST
Attachment number 1 \nPage 4 of 4
Item # 25
AMENDED 2010
Augusta Redevelopment Plan
and Tax Allocation District #1
Richmond County, Georgia
Prepared for the Government
of Augusta -Richmond County
NEW August 2008 / REVISED March 2009 / AMENDED November 2010 /
AMENDED November 2013
Attachment number 2 \nPage 1 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 1
Cover Photo: waltbud on Google Earth and at www.panoramio.com/photo/5695331
Contents
Executive Summary ..................................................................................... 2
What is a Tax Allocation District? ......................................................... 2
Grounds for Exercise of Redevelopment Powers in Augusta TAD #1 ....... 4
Voters Support the Redevelopment of Augusta TAD #1 ......................... 4
Augusta Redevelopment Plan and Tax Allocation District #1 ........................ 7
Introduction........................................................................................ 7
Geographic Boundaries* ...................................................................... 7
The Redevelopment Area in Profile ...................................................... 8
What is a Tax Allocation District? ......................................................... 9
The Proposal ............................................................................................. 18
Grounds for Exercise of Redevelopment Powers* ................................ 18
The Augusta Redevelopment Area Qualifies as a TAD.......................... 19
Challenges to Redevelopment ............................................................ 19
Market Conditions ............................................................................. 22
Community Vision for the Redevelopment Area ......................................... 25
Redevelopment Plan Vision and Goals ....................................................... 25
Proposed Land Uses After Redevelopment* ............................................... 26
Proposed Redevelopment Projects* ........................................................... 27
Additional Improvement Initiatives ..................................................... 30
Historic Properties within TAD Boundaries* ............................................... 32
Zoning & Land Use Compatibility* ............................................................. 33
Relocation Plans* ...................................................................................... 35
Method of Financing / Proposed Public Investments* ................................ 35
Contractual Relationships* ........................................................................ 38
Assessed Valuation of Redevelopment Area* ............................................. 39
Tax Allocation Increment Base Value* ....................................................... 39
Creation & Termination Dates for TAD* ..................................................... 40
Tax Allocation Bond Issues* ...................................................................... 40
Amount of Bond Issue ....................................................................... 40
Term of the Bond Issue or Issues ...................................................... 40
Rate of Bond Issue............................................................................ 40
Positive Tax Allocation Increments ..................................................... 41
Property to be Pledged for Payment of the Bonds ............................... 41
Appendices................................................................................................ 42
NOTE: Amendments made to this plan will be identified by page number in the appendices.
* Information required per the “Redevelopment Powers Law” found in the Official Code of Georgia,
Chapter 36, Title 44.
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“As our economic development and job creation efforts have
propelled this community forward, so too has our renewed and
strengthened commitment to community redevelopment as we
have now dedicated the necessary resources to ensure that the
needs of the lowest income areas of our city will go unmet no
longer.”
Mayor Deke Copenhaver, 2008 State of the City address, February 7, 2008
Executive Summary
The Redevelopment Area Defined
Augusta’s geography and history have guided its physical development. The importance of both are
mirrored in the finely constructed classical office and industrial buildings that remain intact – if
deteriorating – downtown near the Savannah River. As Augusta’s early economic, cultural and political
influence grew, the center of the city grew farther away from the river and deeper into Richmond
County. The post-war boom fueled suburban growth and land use patterns that mirror those found in
every major U.S. city, as do the issues these patterns have created.
More than half-a-million people now live, work and enjoy an enviable quality of life in Augusta and
Richmond County. Recent improvements and redevelopments promise to attract more residents and
businesses to this regional powerhouse. However, a number of its older outlying neighborhoods are
not attracting development and other economic activity at the same healthy rate. In fact, there are
communities targeted for redevelopment in which population and economic investment continue to
decline.
Key departments within the Augusta-Richmond County government have been working in concert
with a number of influential and committed business and civic associations to create planning
documents and strategic economic development incentives that can be used to reverse this
decline. The overall vision is to set the stage for a built environment that generates the finest
examples of investment in and uses of new construction while the city’s historic structures are
maintained and improved via preservation and adaptive reuse. Stabilizing the physical
community, developing more open space and parks, attracting mixed-use development and
improving mobility, access and linkages – whether via pedestrian or bikeways, waterways
or roads – have been identified as important redevelopment components within these
areas.
In support of this effort, the Augusta-Richmond County government proposes the creation of
the Augusta Redevelopment Plan and Tax Allocation District #1.
What is a Tax Allocation District?
Over the last few decades, federal and state support for local infrastructure projects has
declined. In response, local governments have found a way to invest in infrastructure and other
necessary public improvements with a public finance tool called “tax increment financing,”
which is known as a “tax allocation district” in Georgia.
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Nationally, tax increment financing is the most popular form of public finance for
economic development projects, according to the Council of Development Finance
Agencies. Local governments – cities and counties – have successfully used tax increment
financing in some form in all 50 states, including Georgia, to support public infrastructure
improvements necessary to encourage private investment.
In Georgia, a tax allocation district is a local, legislatively created redevelopment area that
qualifies for tax increment financing. This popular public finance mechanism works by
capturing the future tax benefits of private real estate investment in a
redevelopment area – the TAD increment – to pay the present costs of the public
improvements that make the redevelopment possible. TADs have been used to support
millions of dollars in private investment in areas that would otherwise not attract
redevelopment, resulting in positive economic change for many formerly underdeveloped and
blighted communities.
In Georgia, tax allocation districts are established by local governments to stimulate major new
construction, renovations or rehabilitation in areas that suffer economically as a result of
conditions that may contain:
Substantially underutilized properties
Defective or inadequate transportation infrastructure or facilities
Conditions that are less desirable at present than they would be if redeveloped with
new uses, expanded green spaces and transportation improvements
Incompatible land uses
Environmental, topographical or similar challenges to redevelopment
Substandard, deteriorated, obsolete or otherwise distressed properties, all of which are
considered blighted conditions
A TAD offers local governments the opportunity to promote redevelopment projects in areas
that would otherwise not receive investment.
TADs offer a flexible alternative to financing economic development without the need
to use general funds, LOST or SPLOST revenues or to raise taxes. … TADs can be an
excellent way to finance economic development in cities. – Georgia Municipal
Association, www.gmanet.com
Why a TAD in Augusta?
A tax allocation district designation is proposed Augusta Redevelopment Area, which includes a
portion of West Augusta, portions of Downtown and Old City Augusta not to be included in TAD
4, and portions of South Augusta. This TAD will enhance the private development community’s
perception of the City’s desire to generate economic development activity in easily accessible
areas.
When the TAD is implemented, the redevelopment area is projected to attract significant
private investment in the short term that will enable Augusta to meet many of its long-term
economic development goals. The area’s redevelopment into a mix of uses will refocus market
attention to targeted areas of the county by offering a better mix of retail, dining,
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entertainment, residential, commercial and recreational development. Economic growth will
flow into and around formerly neglected and underserved communities that will be redeveloped
as a result of the investment of a tax allocation district.
A TAD would bring Augusta additional economic advantages as well. Other Georgia tax
allocation districts – redevelopment areas like Atlantic Station (Midtown Atlanta) and Camp Creek Marketplace (East Point) – share redevelopment and investment traits found in other
U.S. cities that support tax increment financing, such as:
A stronger economic base. Private development that would not have occurred without the
TAD designation often follows this incentive. Several Georgia TADs have generated strong
redevelopment activity in areas surrounding the TAD as well as within the tax allocation
districts.
Promoting effective redevelopment without tapping into existing general governmental
revenues or levying special assessments on property owners.
Successfully attracting private development and new industry, creating more jobs and,
ultimately, expanding an area’s tax base.
Municipalities and counties that support TADs make their communities more attractive for
residential and commercial redevelopment when measured against the many competitive
advantages found in surrounding states and localities that offer cash or other incen tives for
economic development.
Georgia’s TADs have been shown to bring investment to areas that would not otherwise see it, resulting in greater long-term economic benefits to those local governments as well as the
areas in which TADs are formed.
Grounds for the Exercise of Redevelopment Powers in Augusta
Georgia’s local governments have the authority to create tax allocation districts as set forth in The
Redevelopment Powers Law, which was initially adopted by the Georgia General Assembly in 1985 and has
been amended from year to year. (OCGA § 36-44-1, et seq.)
Voters Support the Redevelopment of Augusta’s First TAD
The General Assembly authorized Augusta-Richmond County to exercise redevelopment powers
subject to voter approval as provided by 2006 Ga. Laws, p. 4507. The citizens of Augusta-
Richmond County have formally approved the use of TADs locally. In November 2006, voters
gave the consolidated Augusta-Richmond County government the authority to exercise all
redevelopment and other powers authorized or granted municipalities pursuant to the
Redevelopment Powers Law.
To create a TAD, the local government must adopt legislation finding that the area meets the definition of
“redevelopment area” under state law. The law now defines “redevelopment area” as “blighted, substandard, deteriorated and distressed areas” that “contribute to or cause unemployment, limit the tax
resources of counties and municipalities while creating a greater demand for governmental services.”
(OCGA 36-44-2) Other characteristics may include poorly planned, low-density development, inadequate
infrastructure that “substantially impairs or arrests the sound growth of the community, retards the
provision of housing accommodations or employment opportunities; or constitutes an economic or social
liability.” These conditions may include:
the predominance of defective or inadequate roadways
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faulty lot layout in relation to size, adequacy, accessibility, or usefulness; unsanitary or unsafe
conditions
deterioration of former site or other improvements
the diversity of ownership, tax, or special assessment delinquency exceeding the fair value of
the land or unusual conditions of title which prevent or encumber the property
conditions which endanger life or property by fire and other causes
The proposed Augusta Tax Allocation District #1 qualifies as a Redevelopment Area under this statute.
Augusta Redevelopment Area Qualifies as a TAD
The property within the proposed Augusta Redevelopment Area has not attracted significant
private investment for office, industrial, residential, retail or other commercial or recreational
uses for the very reasons it qualifies for the proposed TAD. This area, which covers more than
6,500 acres – much of it within the urban core of the county – holds a substantial number of
underutilized properties with aged, deteriorating, poorly maintained and low-value structures;
vacant and/or underutilized properties; poorly sited surface parking and other low-end uses
that are less desirable now than if redeveloped; obsolete housing and commercial buildings;
defective, obsolete and inadequate street layout; aging and poorly designed transportation
infrastructure; and obtrusive utilities that are obstacles to redevelopment.
Additionally, within each of the five redevelopment nodes that form the proposed Tax
Allocation District are a number of unique conditions that have long served as barriers to
private redevelopment.
Property Values Grow Slower and Plummet Faster
Inside the Augusta Redevelopment Area & TAD #1
-8%
-6%
-4%
-2%
0%
2%
4%
6%
8%
2005-2006 2006-2007 2007-2008
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Richmond County
TAD Parcels
Source: Augusta-Richmond County Board of Assessors and Georgia Dept. of Revenue
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Proposed Private Redevelopment Projects and Investment
Currently no private redevelopment projects that are planned, under construction or have been
announced for parcels within the redevelopment area.
NOTE: All redevelopment projects previously described as planned and underway as of the date of
this report, August 2008, were located in the portion of TAD #1 that has been removed in order to
create TAD #4.
Proposed Public Projects
Significant private redevelopment investment will help Augusta-Richmond County support an
ambitious work program of more than a dozen major targeted improvements and private nonprofit
projects that are planned or underway within the proposed TAD. The list includes street extensions
and park expansions and improvements, streetscaping and improvements to parkways. Major
potential new facility investments include a multi-million dollar community and nonprofit center, a
public safety administration and training facility, expansion of the medical center, and redevelopment
of residences in the Laney-Walker/Bethlehem and Underwood Homes communities.
TAD proceeds may be used to supplement funding by public and private sources for public
improvements that spur private redevelopment activity. Public investment of this sort often results in
a return on investment in the form of private development ranging from six to 25 times the initial
public investment – and higher taxable property values at the end of the day.
The transforming power of a TAD often unlocks the development potential of surrounding areas
along with that potential within the redevelopment area. This result, often referred to as the “halo
effect,” can have a significant impact on revenue collections in Augusta-Richmond County.
Zoning and Land Use are Compatible with Community Vision
The zoning and land uses as described in this redevelopment plan reflect the vision and goals
of the citizens of Augusta and Richmond County as expressed in public meetings and presented
in key planning documents that include the Augusta-Richmond County Comprehensive
Development Plan, the Community Assessment created for the 2008 CDP update and other
public documents as referenced elsewhere in this redevelopment plan.
How can a TAD help fund the redevelopment of the Augusta Redevelopment Area?
A TAD as created by Augusta-Richmond County will offer the consolidated government another
way to finance significant redevelopment improvements within the TAD boundaries. As taxable
property is developed and therefore improved, any property tax revenue increase above the
2008 base value that is collected within the TAD is deposited into a special fund to pay for
redevelopment costs within the TAD.
Tax-exempt bonds may be issued to pay for infrastructure and other eligible redevelopment
costs in partnership with private developers. As the TAD area is redeveloped, the tax increment
resulting from these redevelopment projects is used to retire any bonds issued to fund eligible
redevelopment costs. No general fund dollars are used to repay TAD bonds.
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Why is the TAD a good policy decision for Augusta-Richmond County?
Using TAD financing to fund infrastructure construction will enable Augusta-Richmond County
to leverage positive property tax increments – depending on whether the Richmond County
Board of Education contributes – to provide the infrastructure necessary to support private
sector investment in the TAD without tapping into current tax revenues and without
adding new taxes.
This investment will generate many new jobs and new sales tax revenues. It will increase
income opportunities for local residents and raise sales revenues for area businesses. The
redevelopment will provide Augusta-Richmond County a positive mix of new living, office,
shopping, entertainment, public use and recreational facilities on properties within the TAD that
are currently underdeveloped. Property values in the surrounding areas are also expected to
increase, further enhancing the property tax base for the Consolidated County and the local
Board of Education.
Approval of the Augusta Redevelopment Plan and Tax Allocation District is a good
economic development decision and a good policy decision for Augusta-Richmond
County.
Augusta Redevelopment Plan and Tax Allocation District #1
The ability to use the Redevelopment Powers act will be a
powerful tool for our community to spur redevelopment of our
city.
Augusta Metro Chamber of Commerce www.augustagausa.com/newsletter/oct2006/TAD.shtml
Introduction
The proposal to create Augusta’s first Tax Allocation District follows decades of planning to
attract private investment into some of the most historically rich – yet economically marginal –
urban and older suburban communities in Augusta-Richmond County.
Consent to the creation of a tax allocation district within the area proposed will mark another
important action towards improving the quality of life and ensuring economic benefits for all
residents of Augusta and Richmond County.
Geographic Boundaries*
The proposed Augusta Redevelopment Area and Tax Allocation District #1 lies within an area
generally described as stretching approximately 13 miles from an interstate interchange in the
northwest corner of the city to Diamond Lakes Regional Park in south Augusta. This area
includes portions of the Augusta Canal National Heritage Area, portions of downtown Augusta,
several older city neighborhoods, a large medical/educational complex, suburban-style
commercial corridors, a vacant regional shopping mall, potential infill development sites and
aging suburban subdivisions and strip commercial centers.
For a map of the proposed district, see Appendix A. (AMENDED 11/2013 - See Map 2.
Redevelopment Plan Boundary Map* -- Close-up of Area 1)
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For a boundary description of the proposed redevelopment area and TAD, see Appendix B.
(AMENDED 11/2013)
Tax Parcel Identification numbers for properties included within the TAD are listed in a
separate file titled “Appendix B – TAD parcel IDs 7-31-08,” which is included with this report.
[AMENDED 11/2013 – See cover page for Appendix B. 1. List of Tax Parcels with ID Numbers
(Properties within TAD) for changes to tax parcels in the TAD #1.]
The Redevelopment Area in Profile
Augusta’s development has been shaped by a mix of land uses that follow its history as an
urban riverfront center whose growth fanned out to suburban and semi-rural areas.
As described in the 2004 Comprehensive Development Plan:
“Land use within the ‘old’ city limits includes neighborhoods of varying ages, a central
business district, concentrations of public/institutional uses, commercial uses in shopping
centers and on individual sites, and industrial uses on scattered sites. These uses are
connected by a series of streets and highways, most of which are laid out on a grid pattern.
In many cases, residential, commercial and industrial uses are in close proximity to one
another, reflecting development that occurred prior to enactment of the local zoning
ordinance.”
This area has substantially removed from the boundaries of TAD #1 in order to create TAD
#4.
In contrast, it describes the portion of Augusta now located in what was formerly
unincorporated Richmond County as characterized by land uses that reflect post-World War II
development patterns:
“Major urban land uses (residential, commercial, industrial and institutional) are separated from one another. Detached, single-family residences in subdivisions, apartment complexes,
and manufactured homes are the predominant residential uses. Strip commercial
development is prevalent along all of the major arterial highways and consists of shopping
centers, office complexes, and businesses on individual sites. Major manufacturing plants
are situated in industrial parks or on individual sites in close proximity to highways and
railroad lines. At the fringe of the urbanized part of the city, development becomes sparse
and gives way to more open space, some farms, residences on larger lots, and woodlands.”
As Augusta’s population followed housing, commercial and retail development away from its
central core, it left several areas in a state of distress. These areas and others farther out are
suffering the downside consequences of single-use development and have been unable to
attract new investment. If left in their current state, they promise no near-term economic
growth and, in fact, may demand greater public spending on public works and public safety.
The Augusta-Richmond County government, dedicated housing and community nonprofits, and
leading business groups like Augusta Tomorrow recognize that Augusta’s future redevelopment
must include linkages to the best examples of its historic, architectural past – with twenty-first
century improvements. They are working to attract redevelopment to core areas of the city, like
Downtown and Old City, and to struggling older suburban areas that long ago lost their attractiveness and sustainability, like the Regency Mall site.
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In support of this work, the Augusta-Richmond County government proposes the creation of a
tax allocation district.
What is a Tax Allocation District?
A Tax Allocation District, also known as tax increment financing or “TIF district,” is simply a public finance
tool used by local governments to attract private redevelopment to substandard, deteriorated, distressed,
obsolete, defective or otherwise blighted property. Created in response to the many challenging conditions
that face local governments attempting to revitalize such areas, TADs are often the best choice among the
selection of public financing options available.
Nationally, tax increment financing is the most popular form of public finance for economic
development projects, according to the Council of Development Finance Agencies.
A Tax Allocation District finances public and other strategic improvements within the TAD that attract
private investment. As investment occurs and property values within the TAD begin to rise, any property
tax revenues that are generated above the TAD’s original certified property tax revenue base, called the
TAD increment, are used to pay for these public improvements.
How a TAD Works
“Tax increment financing captures the future tax benefits of real estate improvements to pay the present cost of those improvements.”
- Council of Development Finance Agencies Tax allocation districts use the increased property tax generated by new development to
finance capital and other costs related to the redevelopment such as public infrastructure, land
acquisition, relocation, demolition, utilities, debt service, and planning.
The full array of improvement costs a TAD may support includes
Sewer expansion and repair
Storm drainage
Street construction and expansion
Water supply
Parks, paths and green spaces
Bridge construction and repair
Curbs and sidewalks
Traffic control
Street lighting
Landscaping
Property acquisition
Building acquisition
Demolition and clearance work
Parking structures
Environmental remediation
Historic preservation and
remediation
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How a TAD Works
Cities and counties may also target excess TAD revenue growth, new sales and use taxes,
alcohol taxes and business license revenues generated within tax allocation districts to
finance capital improvements for public facilities like schools and community centers.
A TAD does not create a new tax or tax rate increase for a community. Tax increment financing (a
TAD) is not subsidized by taxes from other areas; it is a self-sufficient financing tool funded by
increased property values and corresponding increases in tax revenues from new development
within the district.
In other words, A TAD IS NOT A PROPERTY TAX INCREASE, nor is it a tax break for
developers. Rather, a TAD offers a way for local governments to capture future tax revenues that
result from new development, as taxes collected on the new development in the designated tax
allocation district go to repay TAD bonds. A TAD provides a community with a financing mechanism
for public investments that will attract private redevelopment.
As Private
Development and
Public Improvements
Are Built, Property
Values Begin to Rise
Redeveloped TAD Generates
Jobs, Housing, New Sales and
Other Tax and Economic
Development Benefits, Higher
Property Values Bring
Additional Revenues into Local
Government
1st Step -
Local
Government
Creates a Tax Allocation
District
Local Government
Captures Increase
in Property Tax
Revenues to Pay
for TAD
Improvements
While Base
Revenues
Continue to Fund General Budget
Local Government
Pledges to Fund Public
Improvements within
TAD, TAD Attracts
Private Investment
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Tax allocation districts are a great deal for everyone, because a developer might not normally risk building in a run-down part of town. … After the development is built, the value of property around the TAD project is increased.
- Neely Young, “Tools for Revitalization,” Georgia Trend, June 2008
Georgia TADs Deliver on Their Promise
Many Georgia governments have used TADs to encourage redevelopment in areas that for many well-
documented reasons have not been able to compete against other development sites.
In less than a decade, Georgia’s TADs have:
Produced than $900 million in new taxable digest value
Created thousands of jobs
Raised property values within redevelopment areas by more than 14 percent per year, on average
As of March 2007 there were 27 Tax Allocation Districts in place in Georgia with 17 outside the City of Atlanta,
according to a study conducted in 2007 by the Livable Communities Coalition. These TADs encompassed more
than 18,700 acres and nearly $1.9 billion in base property tax value the years they were created.
The redevelopment plans used to create these TADs forecast substantial positive economic impacts on their
host communities. Statewide as of 2007, a total public investment of $3 billion – created and invested within
the TADs – was being used to leverage more than $17.6 billion in direct private investment that is projected to
result in an increase of $6.1 billion in the property tax digests within the TADs – for the governments that
approved the TADs – upon the completion of all projects as planned.
As reported by the same study, the total combined tax digest within Georgia TADs (at 40% of the appraised
value) had increase by almost $908 million from 1998 to 2007, rising at an annual compounded rate of 14.7
percent per year – well above the overall rate of digest growth in their host communities. For those tax
allocation districts that have been fully implemented, the annual rate of tax digest growth increased more than
300 percent, approximately, following their TAD certification.
TAD Impacts on the City of Atlanta, 2007
As the City's redevelopment agent, ADA has managed six TAD bond issues totaling $410 million since 2001.
The underlying 24 projects leveraged private direct investment in excess of $2.8 billion and resulted in:
2 million square feet of office space
2.2 million square feet of retail and entertainment space
8,000 residential units (23% affordable)
3,300 estimated construction jobs
680 hotel rooms
Redevelopment of three historic properties
First new Auburn Avenue development in 30 years
Redevelopment of former AHA housing project
Establishing a Public Purpose fund for the Westside TAD
Source: Atlanta Development Authority, TAD report posted online, Year-end 2007
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When is a TAD the Best Choice to Finance Redevelopment?
When compared against other areas in a city or county, the proposed Redevelopment Area is consistently
found to be underdeveloped, underutilized and often abandoned. Many of the structures within a TAD are run
down and poorly maintained. Others have deteriorated or consistently fail to meet code. Buildings and roads or
other infrastructure are obsolete, outdated and underperforming. Utilities are not capable of supporting future
development.
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10.0%
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Redevelopment Areas that DO NOT Implement
their TADs Continue to Underperform Their
Respective Taxing Jurisdictions
*Indicates the average annual % increase (compounded) in total tax digest within each TAD from
certification through 2006, compared to the annual percentage growth in citywide digest.
Data Source: Livable Communities Coalition, Survey and Analysis of Tax Allocation Districts in Georgia, 2007
Existing land uses are incompatible with the community’s vision and have often impeded redevelopment.
Often, demographics in the area fall into the lower quartiles for income, education, employment and housing,
and public service needs are high. Environmental remediation may be required. These areas have not attracted
private investment on their own, nor are they expected to do so in the future.
TADs are created to eliminate these and other adverse or blighted conditions that impair growth and damage
the economic viability of an area. A TAD improves the prevailing character of these areas by reversing or
arresting the factors that prevent its redevelopment.
Georgia communities have created TADs to:
Encourage commercial development in largely undeveloped or under-developed commercial locations
Develop new town centers, redeveloping downtowns or revitalizing areas
Replace existing, lower-valued development with new urbanist and mixed-use projects
Replace aging shopping centers, apartment complexes and free-standing commercial and residential
properties with more desirable and efficient uses
Because TAD-directed revenues are restricted to only 10 percent or less of a government’s total property tax
digest, cities and counties that create TADs do so only when and where the need is greatest: where redevelopment would not otherwise occur.
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Governments GAIN New Tax Revenues with TADs
Critics of TADs commonly accuse local governments of “losing” or “giving up” tax revenue. The fact is, tax
allocation districts have been proven to generate significantly more in local revenues than their redevelopment
areas would have had the city or county done nothing.
Setting aside the City of Atlanta’s success with TADs – and its latest population count of over a half-a-million
for the first time in its history – three communities outside of Atlanta that have issued TAD bonds also serve as
examples of how this tool benefits communities. The diagram that follows shows how their tax revenues are
projected to increase. New revenues are gained, rather than lost, to local governments that approve a well-
planned TAD. The impact of successful redevelopment can be so great that additional revenues are
created ahead of the TAD’s end date – revenues that can be directed back into general
operations, among other uses.
TAD or No TAD
Some critics have suggested that TADs are used to redevelop an area just ahead of
naturally occurring growth. A recent survey of existing TADs shows that where TAD
implementation was delayed, the tax digests within the TADs grew at a slower rate
than the rest of the total tax digests for their cities and counties.
“These trends suggest that the initial fiscal justification for forming these districts was
probably valid, and that those TADs that have outperformed their host communities
would not have done so without public sector action in initiating and implementing
redevelopment projects.”
Livable Communities Coalition, Survey and Analysis of Tax Allocation Districts in Georgia, 2007
Attachment number 2 \nPage 14 of 102
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REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 14
The Revenue Impact of TADs on Three Georgia Cities
Calling for a Better Understanding of this Popular Finance Tool
Some critics have stated that TADs are a form of “corporate welfare.” That is a myth. TAD proceeds are managed and monitored by development authorities and/or local officials within the jurisdictions that create
the TADs. Any payments that go to a developer on a reimbursement basis may be used to finance the
development of public infrastructure supporting the development.
“Economic factors tend to discourage misuse of TADs. Local governments won’t authorize TADs in areas that are thriving because the additional development wouldn’t have as much impact on tax revenue.
“’If it’s an area that doesn’t need a TAD, the math is not going to work. The market takes care of it.’” - Sen. Curt Thompson, Norcross, as quoted by Dave Williams in the Atlanta
Business Chronicle, “Gwinnett to vote on TADs for unincorporated areas,” 7-11-2008
Bonds support
private investment
est. at $527,000,000
Private Investment
creates additional tax digest value of
$219,000,000
Higher Tax Digest
raises new tax revenues every year
est. at $7,000,000
New Revenues
leave an annual surplus after paying debt service on bonds
of $3,600,000, which can go to the taxing jurisdictions
even while the bonds are being paid off
Marietta, East Point & Acworth TADs
issue TAD bonds
valued at $36,400,000
Source: Livable Communities Coalition, “Survey and Analysis of Tax Allocation Districts, 2007
Attachment number 2 \nPage 15 of 102
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Taxpayer Responsibilities Inside the TAD Boundaries
Unlike Enterprise Zones or other tax abatement programs, private property owners in a Tax Allocation District
pay their full share of property taxes every year. They pay the full millage on their property’s real assessed
value, just as those who live outside the TAD do.
EXAMPLE: Kim lives outside of a TAD in an 1,800 sq. ft. townhome with a Fair Market Value (FMV)
of $200,000 and an assessed value of $80,000 (40% of FMV). She pays $16.21 in city and county
taxes for every $1,000 of the assessed value of her home.
James lives in the same city in a TAD that was approved to be effective in the following year. He
also lives in an 1,800 sq. ft. townhome with a FMV of $200,000 and an assessed value of $80,000,
and he pays $16.21 for very $1,000 in assessed value.
Kim and James both pay $1,296.80 in city and county taxes, all of which is used by the city and
county. The following year, city and county tax rates stay the same, but the value of both Kim’s and James’ homes has increased from $200,000 FMV to $210,000 FMV and tax bills have
increased from $1,296.80 to $1,361.64 – a difference of $64.84.
$1
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Where doTAD Property Taxes Go?
TAD bonds or payments
City/County General Fund
Although Kim and James pay exactly the same amount, the difference is where their property taxes go.
While property taxes outside of TADs are directed into a city and county’s general fund, the revenues
generated in a TAD are directed two ways: one portion – the original or “base” portion – goes into the
general budget and continues to fund city and county services, and the remainder helps finance the TAD.
In other words, persons and businesses within a TAD pay for city and county services AND for the capital
improvements that made the revitalized neighborhood possible, while those who live outside the TAD pay
only for the city and county services – NOT for TAD improvements.
Of the new tax bill of $1,361.64, all of Kim’s taxes go to the city and the county. For James, all of the
taxes that he paid in the year prior to the TAD ($1,296.80) continue to go to the city and the county. Only
the increment of $64.84 goes to pay for the TAD improvements.
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When Redevelopment Occurs, Where Do Revenues
Generated within the TAD Go?
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Base
Year
Year 5 Year 10 Year 15 Year 20 Year 25 Year 30 Year 31 Year 32
and
beyond
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Share to pay Redevelopment Costs City, County and School Share
NOTE: Most TADs are designed to end before 30 years, and TAD financing can be paid off even earlier, as
represented by the change in shading after years 20 and 25. These tax proceeds are returned to local
governments. The 30-year final maturity of TAD financings is generally based on underlying values that
experience no inflation. Typically, a 3-4 percent rate of inflation will retire bonds in about 15 years, with all
increment thereafter reverting to the taxing authorities.
When there is no significant improvement in a distressed area, and no TAD or other incentive is targeted at its
revitalization, property and other tax revenues generally follow their historic trend or decline. Often the area
shows no significant improvement or potential to generate new revenue.
Redevelopment Goes Elsewhere
if TAD Is Not Approved
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
Base Y ear Y ear 5 Y ear 10 Y ear 15 Y ear 20 Y ear 25 Y ear 30 Y ear 31 Y ear 32
and
beyond
Ta
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City, County & School Share
Attachment number 2 \nPage 17 of 102
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A Final Word about TADs in Georgia
TADs that have been fully implemented in Georgia are proving successful as a public financing tool. Atlantic
Station, Camp Creek Marketplace and the former Avondale Mall site are a few of the better-known TADs, but
several redevelopment areas are showing significant economic gains. Several more will seek approval for new
TADs before the year is out.
Almost every city and county contains areas that, for one reason or another, will not be the first or best place
for private investment. These areas – and their ability to attract new investment that generates new revenues,
new jobs and economic vibrancy – will not improve unless they offer creative, strategic solutions to the
formidable redevelopment challenges they face today.
Areas that apply for TADs have suffered decades of neglect as the market and developers moved their dollars farther and farther away. Taxpayers often pick up more of the additional costs for public safety, public works,
social services and other needs generated within these areas. Georgia lawmakers who understood that there are many valid reasons to implement TADs have amended the Redevelopment Powers Law as needed to allow
cities and counties to better address their redevelopment needs.
Local officials and civic leaders who decide they need a tax allocation district do so only after carefully
evaluating this tool in relation to other redevelopment tools available. Those involved in putting a TAD together
know something about the rising costs of public infrastructure, successful economic development incentives
and the advantages of public-private partnerships. They understand the tactical importance of TAD financing,
and will not stand idly by as competing cities, counties and states generate an ROI that can produce double
and triple-digit returns within their TADs.
Governments work to create tax allocation districts when their citizens have told them that their focus on the
redevelopment area is exactly where it should be. Citizen vision, mission and goals for the redevelopment area
must be stated in every TAD redevelopment plan. And the government retains control of the use of TAD
revenues.
“Local developer George Rohrig plans to add restaurants, shops, offices and possibly
live theater to a rapidly gentrifying stretch of Edgewood Avenue in Atlanta’s Old Fourth
Ward neighborhood. …
“The status of the project may hinge on whether Rohrig is able to receive tax subsidies
from the city to defray the estimated $9 million cost of building a 600 -space parking
deck. The property sits in Atlanta’s Eastside Tax Allocation District, or TAD, a special
zone set up by the city to spur economic development. Rohrig said he won’t be able to
make the numbers work without TAD money…
“Officials with the Atlanta Development Authority, which oversees the city’s TADs, said
they don’t plan on taking applications from projects in the Eastside TAD this calendar
year.
“The Edgewood area, once filled with industrial facilities, is changing fast, with trendy
lofts, restaurants and boutiques sharing space with aging auto shops and warehouses.”
- Paul Donsky, “Retail, restaurants for Old Fourth Ward,” Atlanta Journal-Constitution, 6-
22-2008
Local governments create tax allocation districts to generate growth, and they also continue to manage that
growth. A TAD merely ensures that the proposed redevelopment area is better outfitted and able to compete
in the race to attract private investment.
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The Proposal
The Augusta Tax Allocation District #1 will foster the public-private partnerships necessary
to provide for major infrastructure and other public improvements that make
redevelopment investment possible in many significant, if declining, areas in Augusta. It
will help promote a mix of land uses that promotes sustainable growth while protecting the
area’s established residential areas and natural resources.
As established in this redevelopment plan, the Augusta Tax Allocation District will stimulate
redevelopment and significant economic growth throughout Augusta by making it
economically viable for others to revitalize portions of West Augusta, Downtown, Old City
and South Augusta and improve their connections to adjacent neighborhoods – old and
new.
Grounds for Exercise of Redevelopment Powers*
Local governments in Georgia are given the authority to create tax allocation districts as set forth in The
Redevelopment Powers Law (Chapter 44 of Title 36) adopted by the Georgia General Assembly in 1985.
To create a TAD, the local government must adopt legislation finding that the area meets the definition of
“redevelopment area” under the state law. Originally, the law defined “redevelopment area” narrowly to
include only blighted, substandard, deteriorated and distressed areas:
“[T]hese areas contribute to or cause unemployment, limit the tax resources of counties and municipalities
while creating a greater demand for governmental services.” (OCGA§36-44-2)
However, in 2001 the General Assembly expanded the definition of redevelopment area considerably,
recognizing that many areas in need of TAD redevelopment assistance aren’t slums but have poorly planned,
low-density development and inadequate infrastructure.
House Bill 409 (2001) and subsequent amendments to the Redevelopment Powers Law have expanded the
characteristics of areas eligible for designation as redevelopment areas. Georgia’s TAD definition today includes
several categories that dovetail with the current conditions in the proposed redevelopment area to include “Any
urbanized or developed area which by reason of the presence of a predominant number of substandard, slum,
deteriorated, or deteriorating structures; because of
the predominance of defective or inadequate street layout inadequate parking, roadways, bridges, or public transportation facilities, … , either at present or following proposed redevelopment;
the faulty lot layout in relation to size, adequacy, accessibility, or usefulness; unsanitary or unsafe
conditions;
deterioration of site or other improvements;
the diversity of ownership, tax, or special assessment delinquency exceeding the fair value of the land;
diversity of ownership on defective or unusual conditions of title which prevent or encumber the free
alienability of land; or
the existence of conditions which endanger life or property by fire and other causes; or
any combination of the foregoing, substantially impairs or arrests the sound growth of the community,
retards the provision of housing accommodations or employment opportunities; or constitutes an economic
or social liability”
Attachment number 2 \nPage 19 of 102
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Additional conditions that apply to TADS are:
“Any area located within an urbanized or developed area which is substantially underutilized by containing
open lots or parcels of land or by containing a substantial number of buildings or structures which are 40
years old or older;”
“Any [developed] area in which the current condition of the area is less desirable than the redevelopment of
area for new commercial, residential, industrial, office, or other uses, or a combination of uses, including the
provision of open space or pedestrian and transit improvements.”
“Any urbanized or developed area that has been subject to some development but which has inadequate
roadways, bridges, or public transportation or transit facilities incapable of handling the volume of traffic or
passenger flow in or through the area in a safe and efficient manner either at present or following proposed
redevelopment.”
The proposed Augusta Tax Allocation District #1 qualifies as a Redevelopment Area under this statute.
The Augusta Redevelopment Area Qualifies as a TAD
Augusta-Richmond County has the authority to exercise all redevelopment and other powers
authorized or granted municipalities pursuant to the Redevelopment Powers Law, as now or
hereafter amended, provided for by Chapter 44 of Title 36 of the O.C.G.A.
This authority was granted by House Bill 773 in 2005 (www.legis.state.ga.us/legis/
2005_06/fulltext/hb773.htm), as approved by a majority of the voters of Augusta-Richmond County
in a referendum held in 2006.
The section that follows will show that the Augusta Redevelopment Area, as proposed, contains characteristics of decline, distress and disinvestment that meet the definition of “redevelopment area” under Georgia law.
Challenges to Redevelopment
The proposed Augusta Redevelopment Area contains five interconnected redevelopment nodes that
have not attracted significant private investment for office, industrial, residential, retail or other
commercial or recreational uses for the very reasons the area qualifies for the proposed TAD:
Substantial number of underutilized properties with aged, deteriorating, poorly maintained
and low-value structures;
Vacant and/or underutilized properties, poorly sited surface parking and other low-end uses
that are less desirable now than if redeveloped;
Obsolete housing and commercial buildings;
Defective, obsolete and inadequate street layout, aging and poorly designed transportation
infrastructure; and
Obtrusive utilities that are obstacles to redevelopment;
Additionally, each of the five redevelopment nodes within the proposed Tax Allocation District hosts
a number of unique conditions that are constraints to redevelopment:
Attachment number 2 \nPage 20 of 102
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Redevelopment Node 1 – West Augusta:
o Defective and inadequate pedestrian and greenway connections
o Limited public transit
“[T]he municipality is in the process of gearing up and strengthening its efforts towards
administering and managing effective revitalization activities. … The Commission has developed
a specialized sub-committee … to create streamlined policies and procedures to effectively
create positive change within blighted communities. Through this effort two (2) communities
have been selected (Rocky Creek/Dover Street and Bethlehem) as communities which will serve
as test cases for future redevelopment activities in other communities.”
– City of Augusta, 2007 Annual Action Plan (11-9-2006)
Redevelopment Node 2 – Downtown, Old City and East Augusta:
o A levee prevents direct access from Augusta to Downtown
o Rail lines bisect Downtown and run through historic areas;
o An expressway and busy thoroughfares carrying heavy traffic volumes create
psychological barriers between downtown and adjacent neighborhoods, prevent
expansion
o Interchange prevents easy and logical access
o Numerous underutilized and abandoned commercial and residential properties and
vacant storefronts cover a significant area
o Multiple ownership that serves as a barrier to assembling larger parcels for
redevelopment
o Large areas of empty surface parking
o Underused land is a constraint to pedestrian-oriented development
“Several inner city neighborhoods experienced problems similar to downtown. Declining
population resulted in deterioration and abandonment of housing in some neighborhoods.
Dilapidated housing was torn down, leaving vacant lots to sit idle and collect trash and
debris. As the population declined, neighborhood businesses closed up, giving the
impression that the market for private investment was weak and that the remaining
residents could not support business. Industrial facilities were abandoned as manufacturing
operations ceased or relocated. Investment in new public facilities was limited and general
property maintenance was sporadic. The general impression was that certain neighborhoods
were not safe and healthy places to live and work.”
– Augusta-Richmond Planning Commission - 2004 CDP
Redevelopment Nodes 3, 4 and 5 – South Augusta:
o The vacant 800,000-square-foot Regency Mall, shuttered since the early 1990s
o Presence of regional roads, the scale and design of parking and dated commercial
structures separate surrounding neighborhoods from retail and each other
Attachment number 2 \nPage 21 of 102
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o Floodplain along Rocky Creek
o Physical blight and the presence of many vacant storefronts
o Inadequate street layout and lighting
o Multiple ownership that serves as a barrier to assembling larger parcels for
redevelopment
o Lack of maintenance of buildings, infrastructure and public spaces that lead to
public safety concerns
“[S]ome of the older suburban shopping centers and “first ring” suburbs in Augusta are now
experiencing some of the same problems (as the inner city). In recent years both anchor
tenants and small retailers have left some of the strip shopping centers located on major
highways. The result has been the blight caused by abandoned storefronts (e.g. boarded-up
display windows, empty parking lots) and a decrease in services available to adjoining
suburban neighborhoods. Some of these same suburban neighborhoods are experiencing a
decline in resident population. These neighborhoods are experiencing the effects of an aging
population and are competing for residents with newer subdivisions.
– Augusta-Richmond Planning Commission - 2004 CDP
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Market Conditions
The development challenges located within the proposed Augusta Redevelopment Area have had a
deleterious effect on the property values and citizens who continue to live and work in these
communities.
Property Values
This area includes a large area of the Laney-Walker neighborhood, including a district which has been designated on the National Register of Historic Places. The northern and eastern ends of the project area
largely consist of vacant and underutilized commercial and industrial properties.
- Augusta Third Level Canal, Laney-Walker Neighborhood Charrette Report: Strategic Concepts and Recommendations, May 2006
Property Values within the TAD
Decline and disinvestment in one neighborhood generally produce a dramatic impact on those that
surround it. The redevelopment nodes and linkages that make up the proposed Augusta
Redevelopment Area and Tax Allocation District #1 cover more than 6,400 acres of the 47,775
acres in Richmond County. TAD property values are lower and have grown at a slower rate than
those throughout the rest of the county, bringing the total value – and growth rate – of the county
down with them.
Areas in Need of Redevelopment
Downtown Augusta – The Central Business District has been the focus of a significant amount
of redevelopment and revitalization over the last 25 years. Now that the majority of projects
from the 1982 downtown development plan are complete, a consultant is being hired to prepare
a plan to include a second generation of projects.
Inner-City Neighborhoods – Several inner-city neighborhoods have been the focus of
redevelopment projects for a number of years. Public, private and non-profit entities have all
played a role in redevelopment efforts. Declining population and the presence of many
dilapidated structures and vacant lots are just some of the indicators that much remains to be
done to improve these neighborhoods. Additional neighborhood level planning projects are
underway at the present time, and the public and private sectors continue to work together o n
projects of mutual interest. The targeted neighborhoods include East Augusta, Olde Town, May
Park, Laney-Walker, Bethlehem, Turpin Hill, Harrisburg (including West End) and Sand Hills.
Older Suburban Shopping Centers – Several older suburban shopping centers have been
successfully rehabilitated in recent years. Some are being adaptively reused as office buildings,
call centers, fitness centers and churches. Others have been upgraded for continued use as
commercial centers. Some remain vacant and the result has been the blight caused by
abandoned storefronts (e.g. boarded-up display windows, empty parking lots) and a decrease in
services available to adjoining neighborhoods. The most visible example is the vacant, 800,000
square-foot former Regency Mall located at the intersection of Deans Bridge Road and Gordon
Highway.
Source: ARC Planning Commission, 2008 Comprehensive Development Plan “Community Assessment.”
ww.augustaga.gov/departments/planning_zoning/docs/pdf/comp/CommunityAssessmentComplete.pdf
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Property Values Grow Slower and Plummet Faster
Inside the Augusta Redevelopment Area & TAD #1
-8%
-6%
-4%
-2%
0%
2%
4%
6%
8%
2005-2006 2006-2007 2007-2008
An
n
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l
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h
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r
t
y
Ta
x
A
s
s
e
s
s
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t
s
Richmond County
TAD Parcels
Source: Augusta-Richmond Count Board of Assessors and Georgia Dept. of Revenue
Residential
Cost-burdened households are defined as those households paying 30 percent or more of their
income for housing. Households with less than $20,000 annual income are most likely to be cost -
burdened. The data indicate that an estimated 27.8 percent of Augusta homeowners, and 43.4
percent of renters, are cost-burdened. (ARC Planning Commission, 2008 Community Assessment)
There is a particularly high concentration of older, substandard housing units within some
inner-city neighborhoods…. Where dilapidated units have been removed, the resulting vacant
lots have become blighting influences on neighborhoods.
– ARC Planning Commission, 2008 Community Assessment
Building Conditions
The 3,500 parcels in the Laney Walker and Bethlehem neighborhoods comprise nearly 40 percent of the total
parcels included in the proposed Augusta Redevelopment Area and TAD. As such, their condition is indicative
of the property conditions found in many of the areas targeted for redevelopment.
A recent “windshield survey” of the housing, commercial and industrial buildings in these two neighborhoods
was conducted by APD for the Laney Walker/Bethlehem Neighborhood Plan (City of Augusta Housing &
Community Development Department). The survey revealed that less than half of the buildings in Laney
Walker – 44 percent – and only 8 percent in Bethlehem are in good or sound condition. More than a third of
the buildings in Laney Walker and almost three-quarters of the Bethlehem buildings are in poor condition –
requiring repair - dilapidated or deteriorated.
Approximately 22 percent of the buildings in Laney Walker and 87 percent in Bethlehem are vacant, for a total
of 1,069 empty buildings in these two neighborhoods alone.
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Area Demographics
Population
Population growth in Augusta-Richmond County is not keeping pace with that of the larger
metropolitan area:
While these population growth trends show that the MSA has had stable growth over the last
seventeen years, they also show that some counties within the MSA have been more
competitive than others for that growth. While Columbia County, Georgia, Aiken County, South
Carolina, and Edgefield County. South Carolina have seen tremendous growth during the
period, the growth rates in Richmond County … have been modest at best.
It is therefore clear that the northern portion of the region’s urban core (North Augusta) is
effectively competing for its fair share of the regional growth, but that the southern portion
(The City of Augusta – Richmond) must further expand its efforts to compete for population
growth within the region.
– Augusta Tomorrow & ICON Architectore, A Shared Vision: Augusta/North Augusta 2008 Master Plan
From 1990 t0 2000, the last Census count, population in the four Census tracts that make up the
Bethlehem and Laney Walker neighborhoods (7,9,14 and 15) declined approximately 10 percent
while growing 20 percent in the Augusta MSA. More than 80 percent of these households are low -
to moderate-income. (APD, Inc. for City of Augusta Housing & Community Development Department)
Household Income
Low- and low-to-moderate income households are disproportionably clustered in areas within the
proposed redevelopment area.
Poverty is rising in Richmond County – poverty that is concentrated in the areas targeted for
redevelopment. In 1989, the Census shows that 20.6 percent of the county’s population – more
than a fifth – lived in poverty. The percentage in 2005 was 22.7 percent.
“The target area master plan encompasses the neighborhoods of Laney Walker, Bethlehem,
Turpin Hill and a portion of Uptown, which offer opportunities for residential revitalization,
public-private partnerships, and employment possibilities. The overall goal of the plan is to
create a sustainable, economically diverse neighborhood that contains housing, jobs,
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educational and workforce development opportunities. The main components of the plan
include parks and open space, new and renovated housing, canal improvements, commercial
and mixed-use areas, removal of the CSX railroad tracks, a biomedical park, and street
improvements.” – CRSA Regional Development Center, The Augusta Area Diversification Initiative, November
2006
Households that rely on Section 8 vouchers to provide affordable housing are also concentrated in
the proposed Redevelopment Area.
Community Vision for the Redevelopment Area
In its 2008 Comprehensive Development Plan update, the Augusta-Richmond County Planning
Commission has designated new “Preliminary Character Areas,” specific geographic areas within the
community that will serve as planning sub-areas within the city. The preliminary character areas
that have been chosen
have unique or special characteristics that are important to preserve or enhance,
have the potential to evolve into unique areas, given proper planning and development
guidance, and
require special attention due to challenging development patterns or issues.
As part of its planning process, the Commission during the writing of this redevelopment plan was
conducting an online survey of Augusta’s citizens to determine their vision for development
objectives in each of these character areas. Each area is described in greater detail in the “Zoning
and Land Use Compatibility” section that follows later in this plan.
Redevelopment Plan Vision and Goals
Historic preservation and adaptive reuse, stabilizing the physical community, developing more open
space and parks, attracting mixed-use development and improving mobility access and linkages –
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whether pedestrian or bikeways, waterways or roads – are seen as important redevelopment
components for the areas proposed.
The development objectives as described in the Planning Commission’s survey offer the means to
realizing the vision and goals for a vital city and county as described in the CDP and other planning
documents produced by Augusta-Richmond County and the many business and civic associations
that work to support healthy, balanced economic growth for the area.
Quoting from the survey, following is a baseline vision by charac ter area for redevelopment that
will draw together the entire proposed redevelopment area into one interconnected whole:
DOWNTOWN: “Downtown Augusta will continue to reflect the predominant characteristics of a
historic central business district, while at the same time adapting to the changing environment
around it. Underutilized parcels will be redeveloped in a manner consistent with the overall vision
for downtown and with respect for existing development patterns and the historic architecture in
the area. Redevelopment will include new medium- and high-density housing, additional
commercial and office development, new civic and institutional facilities and shopping and
entertainment facilities. Adaptive reuse of historic buildings will be a key component.”
OLD CITY NEIGHBORHOODS: “Maintain low-density single-family residential development in
areas where it is already the predominant land use. Infill residential development at densities
compatible with the surrounding area. Site design reflects traditional neighborhood patterns and
existing architectural styles. Redevelopment projects (housing and economic development) in
neighborhoods targeted for such activities. Neighborhood activity centers provide a focal point for
community services and location for appropriately-scaled retail establishments.
SOUTH AUGUSTA: “Promote a mix of housing types at low-to-medium densities while preserving
the single-family residential character that is predominant in the area. New private development
should complement the existing in style, appearance and location. Public investment should
strengthen existing neighborhoods and create a climate conducive to additional private
investment.”
WEST AUGUSTA: “Promote limited development of the remaining vacant tracts while preserving
the single-family residential character that is predominant in the area. Commercial development
will be confined to existing locations and any additional redevelopment of commercial sites will be
buffered from adjoining residential areas. Mixed-use development will be encouraged on sites being
redeveloped.”
Augusta’s citizens will further refine the vision for redevelopment of the proposed redevelopment
area with their response to this Planning Commission survey and their participation in planning and
other public forums.
Proposed Land Uses After Redevelopment*
The Augusta Tax Allocation District #1 is designed to stimulate the creation of an interconnected
series of economically vibrant live-work-play clusters with significant new private and public
investments that spur material improvement in important communities that have long experienced
disinvestment. These clusters are targeted for redevelopment nodes that track from West Augusta
to East Augusta and Downtown/Old City to South Augusta, connected by linkages that run along
improved waterways and roadways.
Redevelopment policies and investment will be tailored to emphasize the strengths of each
redevelopment node while introducing to each a greater variety of land uses that may include new
mixes of residential, commercial, entertainment, cultural and recreational development.
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Improved road connections, sidewalks, bike paths and greenways will better connect neighbors and
businesses, transforming a number of disconnected, difficult-to-access and underdeveloped land
uses into several attractive, economically re-invigorated, pedestrian-and visitor-friendly
communities that will attract new residents, employers and workers to Augusta’s core areas and
better serve the entire county.
Proposed Redevelopment Projects*
Private Redevelopment Projects
Currently no private redevelopment projects that are planned, under construction or have been
announced for parcels within the redevelopment area.
NOTE: All redevelopment projects previously described as planned and underway as of the date of this
report, August 2008, were located in the portion of TAD #1 that has been removed in order to create
TAD #4.
Descriptions of major public and/or private projects underway or planned within the boundaries of the
proposed Augusta Redevelopment Area and Tax Allocation District #1 follow. The projects are grouped within
the redevelopment nodes – as indicated by number – of the TAD.
“There are a significant number of tenants we're talking to that want to be in a Bass Pro Shop shopping
center," said Frank Mullins, Collett's Augusta point man. "This brings men into the center which don't normally come in. They stay most of the day. They travel a distance. That creates the need for hotels in
close proximity. It creates the need for food and other retail for family members that might not want to
go to the Bass Pro."
Tim Rausch, Augusta Chronicle, April 17, 2008: http://chronicle.augusta.com/stories/041708/bus_195356.shtml
West Augusta (TAD Redevelopment Node 1): Proposed Public Investment
Augusta Canal National Heritage Area – Design in progress for extending the Augusta
Canal Multi-Use trail along the route of the former Bartram Trail. Project will create a “loop”
configuration for the trail.
Riverwatch Parkway – Construct median barrier on Riverwatch Parkway from TAD #2
boundary to Jones Street in downtown Augusta, and install lighting at I-20 / Riverwatch
Parkway interchange. Project designed to imp rove safety and drainage. Current estimate is
$12.0 million. Funding not available at present. Project is in long range.
Downtown, Old City and East Augusta (TAD Redevelopment Node 2): Proposed
Private Redevelopment
Sibley Mill – Vacant textile mill located on the banks of the Augusta Canal in the Harrisburg
neighborhood. Currently owned by Avondale Mills, but Augusta Capital, LLC anticipated closing
on the purchase by the end of 2008. Concept is to turn the 516,000-square-foot mill into a
mixed-use facility with office, retail and residential space. Estimated investment when completed
is $50 million. Parcel #: 027-4-096-00-0
The Enclaves on James Brown Blvd. – 28-unit townhouse development under
construction on a 1.3-acre site at the corner of Ninth Street and D'Antignac Street. Prices
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start at $139,900. The project developer is the Augusta Neighborhood Improvement
Corporation. Value upon completion is estimated at $4.6 million. Parcel #s: 046-4-242-
01-0. 046-4-251-00-0, 046-4-250-00-0, 046-4-249-00-0, 046-4-248-00-0, 046-4-
247-00-0, 046-4-246-00-0, 046-4-245-00-0, 046-4-244-00-0.
Downtown, Old City and East Augusta (TAD Redevelopment Node 2): Proposed
Public Investment
St. Sebastian/Greene Street Extension Project - $30.3 million road improvement / extension
project that will connect the medical complex with Riverwatch Parkway. Construction on the project
started in June 2008 and the contract completion date is July 31, 2010. [this may be out]
Laney-Walker/Bethlehem Redevelopment (Dedicated Public Financing) - On March 1, 2008
a new city ordinance went into effect imposing a Transportation and Tourism Fee of $1.00 per room
night on hotel and motel rooms in Augusta. The room tax proceeds, estimated at $1.1 million per year
or more, are to be deposited in a Transportation Fund for distribution in the following manner:
1. $750,000 per year for 50 years for planning and development projects (“Tourism
Enhancement”) in the Historic Heritage District (with priority assigned to projects in
Laney-Walker and Bethlehem)
2. $350,000 per year for 50 years for management and operations of the TEE Center
3. Any additional funds collected to be allocated to the Augusta Transit Department
Redevelopment of Underwood Homes (East Augusta) – The Augusta Affordable Housing
Corporation and the Augusta Housing Authority are currently soliciting developer interest in a multi-
phase, mixed-income housing project that would replace Underwood Homes. Underwood is a ca.
1972, 250-unit apartment complex located off Sand Bar Ferry Road in east Augusta. Low-income tax
credits expected to finance part of the project costs. The plan calls for the development to be built in
phases. The first phase is a 50- to 55-unit complex built on an empty 31/2-acre tract in front of Underwood. About 30 percent of the units will be set aside for public housing; 60 percent for working
families eligible for rent reductions with incomes from $26,300 to $31,560 and 10 percent at market
rate. Construction of first phase not anticipated until late 2010.
The Ray and Joan Kroc Corps Community Center – Project involves the construction of an
111,000 square-foot multi-purpose center on a 26-acre site adjacent to the Augusta Canal in the
Harrisburg neighborhood. Estimated investment will include $30 million (acquisition and construction)
+ $30 million (operating endowment) + $30 million (local fundraising goal) for a $90 million total.
Project timeline has doors opening by late 2010 or early 2011.
Over 25 non-profit service offices will provide a continuum of social services in a single, on-site service
center. Facilities will also include full facilities for the United Way of the CSRA. Recreation facilities will
include a full sized fitness center with a gym, aerobic, weight and fitness training equipment and
facilities and an aquatics center.
The art, education and worship center will include The Salvation Army chapel and administrative
offices, skills training facilities, a 500-seat performing arts center with extensive support area and full
scenery fly space, a senior lounge, computer labs, adult education classrooms, art classrooms, music
rehearsal and teaching classrooms, dance rooms, drop-off child care and an indoor playground. In
addition, it will feature a 400-seat Banquet Center with teaching kitchen for job skills training and an
outdoor café overlooking an outdoor amphitheater on the banks of the Augusta Canal.
Expansion of Medical College of Georgia – MCG is updating campus master plan to
include expansion on the property occupied until recently by residents of the Gilbert Manor
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Public Housing Complex. The U.S. Department of Housing and Urban Development has approved the sale of the property and the City of Augusta has agreed to finance the
purchase at a cost of $10 million (to be repaid with future SPLOST). MCG plans call for over
$200 million investment in new buildings and support facilities on the Gilbert Manor
property. Implementation time frame contingent in part on funding from the University
System of Georgia Board of Regents.
South Augusta (TAD Redevelopment Nodes 3, 4 and 5): Proposed Private
Redevelopment
Former Regency Mall Site – no specific plans in place at present
NOTE: Located at the geographic center of Augusta-Richmond County, Regency Mall opened in 1979 with
800,000 square feet of retail and dining space on 75 acres. The mall structure stands vacant now, its
buildings boarded. The idea of its use as government offices or park space have been proposed, but the
proposals for redevelopment most often pointed to are contained in the report, The Redevelopment
Strategy for Regency Mall and Surrounding Area, as prepared by Winward Properties, LLC and associates –
with public involvement – for Greater Atlanta Progress, Inc.
From The Redevelopment Strategy for Regency Mall and Surrounding Area
The proposal calls for redevelopment of this area as a town center mixed-use project that could include:
200,000 s.f. of large office space for a back office tenant like a call center
300,000 s.f. of general office space for small- and medium-sized businesses
110,000 s.f. of retail space geared to sports and entertainment
100,000 s.f. of retail space geared to outlet or value-oriented retail
New multi-family residential
New and rehabilitated single family residential in established neighborhoods
South Augusta (TAD Redevelopment Nodes 3, 4 and 5): Proposed Public
Investment
Fire Administration and Training Facilities – City of August project involving rehabilitation of
former auto dealership near Deans Bridge Road and I-520 into Fire Department training facility.
Former bank building to be rehabilitated for use as Fire Department administrative offices.
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Bobby Jones Expressway (I-520) Widening – Planned project to widen I-520 from 4-6 lanes
between Gordon Highway and Deans Bridge Road (3.2 miles), including upgrades to the interchanges.
Funds currently allocated $8.9 million. Currently programmed for construction start in year 2010, but
likely will be delayed due in part to need for additional funds.
Windsor Spring Road Widening (Phase IV) – Project to widen Windsor Spring Road from 2-4
lanes with raised median from Tobacco Road south to Willis Foremen Road. Includes widening of
bridge over Spirit Creek. Preliminary Plans are 95% complete and right-of-way plans submitted to
GDOT for review. $17.4 million currently earmarked for right-of-way acquisition. Construction funds
(current estimate is $27.4 million) not available at present.
Diamond Lakes Park Expansion – This regional park is the focus of ongoing investment in
accordance with a park master plan. Next scheduled improvements include the construction of a
tennis complex.
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Additional Improvement Initiatives
Augusta-Richmond County Target Area Master Plan
Developed by EDAW/Trinity Plus One Consultants, this report proposed that Augusta-Richmond
County develop public-private partnerships with major Augusta employers including the Medical
College of Georgia, the Georgia Medical Center Authority, Paine College, the Augusta-Richmond
County Housing Authority, the Richmond County Board of Education and the State of Georgia to
ensure the success of a redevelopment strategy for the neighborhoods of Laney Walker, Bethlehem, Turpin Hill, Harrisburg, Academy-Baker, the Central Business District, Olde Town, May
Park, East Augusta and a portion of Uptown.
Projects as proposed in the Target Area Master Plan lay the framework for future redevelopment
in this area of Augusta. They include the proposed baseball stadium, infill housing, mixed-use
developments that include multi-family housing and retail, canal improvements, park and
recreation areas, and the removal of CSX lines that run through the area, all of which is
mentioned elsewhere in this redevelopment plan.
A Shared Vision: Augusta/North Augusta 2008 Master Plan
This plan will update the earlier City Center Master Plan produced by Augusta Tomorrow, an
association of business and civic leaders whose mission is “To serve the community at large by
planning, promoting, and implementing the development of Augusta with particular emphasis on
the city center.” For the new plan, which is not scheduled for release until the end of the year,
ICON Architecture has produced an initial report, “Report #1 – Findings and Directions” – in which
the firm compiles data and citizen interviews and analyzes its findings to develop a framework on
which it will develop a final plan. Available in this first report are a definition of the study area, a
look a recent developments, summaries of the downtown area’s attributes and obstacles to
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revitalization. It also contains proposed focus areas for redevelopment as well as potential strategies, initiatives, projects and next steps. Several of the findings in this study are reported in
the Augusta Redevelopment Plan and TAD #1.
Laney Walker Housing Market Analysis
Conducted by Dale Henson Associates with Bleakly Advisory Group, this 2004 plan examines the
initial round of revitalization in Laney Walker/Bethlehem neighborhoods and identifies more than
$229 million that has or will be invested, including $25 million in ANIC housing and commercial
projects, $30 million in Board of Education projects and $2.5 million in road and streetscape
improvements. The report projects that these public investments will result in 125 units of new
housing for the area.
Laney Walker/Bethlehem Neighborhood Plan: Paving a New Trail on a Historic Road
This 2008 report, a strategic plan to guide revitalization and sustainability of the Laney Walker and Bethlehem communities, was recently presented by APD, Inc. to The City of Augusta Housing &
Community Development Department. It examines and analyzes the two earlier reports on this
area, and provides new information as well as specific project area recommendations and a
community-driven vision of what these areas could look like. It also outlines action steps designed
to encourage reinvestment.
Recommendations for improvements and investment are presented in a set of area profiles for 27
Proposed Project Areas in Laney Walker and 17 in Bethlehem. They include restoring and building
new infill, mixed-use, multi-family and senior housing, commercial and retail spaces, restoring the
Laney Walker Museum, building a new Heritage Trail, and a number of projects that improve and
support the economic and rich historic and cultural health of Augusta’s core communities.
Historic Properties within TAD Boundaries*
Augusta’s many rich contributions to American history are reflected in its many national and local
historic districts and properties.
Augusta’s eight National Register Historic Districts encompass approximately 6,200 properties, 34
of which are listed individually on the National Register. These districts and properties represent
many aspects of Augusta's history of development: the central business district, industrial facilities,
urban neighborhoods, institutional buildings, and rural resources. Three areas - Downtown,
Summerville and Olde Town - have also been designated as local historic districts under the city's
historic preservation ordinance, according to the ARC Planning Commission.
Although Augusta’s historic past is centered in its Downtown and Old City areas, other areas may
include architecturally and historically significant structures that could be targeted for preservation
at a later date.
National Register Historic Districts Local Historic Districts
Augusta Canal & Industrial
Bethlehem
Downtown
Harrisburg – West End & Woodlawn
Laney-Walker
Summerville
Olde Town
Downtown
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Sand Hills
Pinch Gut
Summerville
TAD proceeds can be used towards the rehabilitation of historic structures that have public uses. If
public funds are used to alter any historic property within the City’s proposed redevelopment area
and TAD, such alterations will follow relevant federal, state and local guidelines and requirements.
Zoning & Land Use Compatibility*
The redevelopment nodes within the proposed Augusta Redevelopment Area and Tax Allocation
District #1 comprise more than 6,500 acres that include a broad range of zoning and land use
classifications as described in the Augusta-Richmond County 2004 Comprehensive Development
Plan.
Land Use Compatibility
The boundaries of the Augusta TAD fall within five of eight new character areas as designated by
the Augusta-Richmond Planning Commission. These character areas have been designated based
on their unique or special characteristics that are important to preserve or enhance, and their
potential to evolve into unique areas, given proper planning and development guidance. They also
require special attention due to their challenging development patterns or issues.
The character areas within the proposed Augusta Redevelopment Area and TAD #1 and their
current land uses are described in the commission’s report, Preliminary Character Areas in Augusta,
as follows:
West Augusta (TAD Redevelopment Node 1): Predominantly suburban residential and commercial,
regional activity centers, canal, environmentally sensitive areas, greenspace, major transportation corridors,
quarry
West Augusta is an area reflecting the suburban development patterns of the last 50-60 years.
Low-density residential subdivisions and commercial development, dating from the 1950’s -
1980s, are predominant in the area. Apartment complexes of varying ages are scattered
throughout the area. Developable land has become scarcer in recent years, resulting in the
development of more attached townhouse and condominium complexes. Transit service is more
limited than in the old city neighborhoods.
Old City Neighborhoods (TAD Redevelopment Nodes 1 and 2): Historic districts and properties,
traditional and suburban residential, neighborhood and regional retail, civic and institutional, regional activity centers (medical, education), canal
Most of these neighborhoods developed prior to World War II and reflect the major
characteristics of so-called “traditional” neighborhoods. They include Olde Town, May Park,
Uptown, Laney-Walker, Bethlehem, Turpin Hill, Harrisburg (including the area formerly known
as West End), Academy-Baker, Pendleton King, Summerville, Sand Hills, Highland Park, Forest
Hills, Albion Acres / Forest Acres.
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Downtown (TAD Redevelopment Node 2): Historic districts and properties, historic central
business district, mix of uses, expressway, riverfront recreational and entertainment, canal
Downtown Augusta is where the city was founded and first developed. Downtown has the major
characteristics of a traditional central business district, including a wide variety of land uses
(retail, office, cultural, entertainment, financial, government, open space, industrial and
institutional), high level of access for vehicles, pedestrians and transit, a mix of architectural
styles, medium to high-density residential development, and commercial buildings with no front
or side setbacks.
East Augusta (TAD Redevelopment Node 2): Suburban and multi-family residential, light and
heavy industrial, major transportation corridor and airport, environmentally sensitive areas,
conservation areas and greenspace
East Augusta is characterized by a mix of natural resource areas, industrial uses and limited
residential and commercial land uses. Residential development includes some conventional
subdivisions dating from the 1950s -1970s, some apartment complexes and newer townhouse
and condominium development, some of which is located along the Savannah Riverfront. The
conventional subdivisions are concentrated in the northeast (e.g. Hornsby, Eastview, and
Marion Homes), central (e.g. Hyde Park, Aragon Park, Lombardy and Virginia Heights) and
south central (e.g. Apple Valley) parts of East Augusta. All of these conventional subdivisions
are located in relatively close proximity to industrial land uses.
South Augusta (TAD Redevelopment Nodes 3, 4 and 5): Suburban residential and
commercial, light and heavy industrial, major transportation corridor, institutional, regional retail,
educational and recreational, conservation area and green space, environmentally sensitive areas
South Augusta is also largely characterized by a suburban pattern of development. Residential
development is characterized by low-density subdivisions with mostly single-family detached
units on uniform lots approximately ¼-acre in size. Subdivision development started in this
area as early as the 1940s and continues to the present day.
Apartment complexes are scattered throughout the area and usually located in close proximity
to employment centers, shopping and major roads. Curvilinear street patterns predominate.
There are generally few amenities for pedestrians (i.e. sidewalks, crosswalks), and transit
service is more limited than in the old city neighborhoods.
Zoning
With few exceptions, according to the Augusta-Richmond County Planning Commission,
Augusta’s traditional zoning ordinance has separated residential, commercial, industrial and
institutional uses from one another. Although an example of every land use exists in the total area
of the proposed TAD, each redevelopment node is zoned for different sets of uses that define its
character as distinctly separate from the others.
West Augusta (TAD Redevelopment Node 1): Predominantly light industrial, but includes some heavy
industrial, general business and agricultural zoning.
Old City, Downtown and East Augusta (TAD Redevelopment Node 2): Predominantly
general business and industrial zoning (heavy and light) along the river, with the industrial areas in
West Augusta; further away from the river the zoning is heavily residential – both single-family and
multi-family – with some neighborhood and general business and professional/office. There’s an
area along the river zoned for planned unit development.
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South Augusta (TAD Redevelopment Nodes 3, 4 and 5): Includes heavy and light industrial in
the redevelopment area nearest Augusta’s downtown, with general and neighborhood business and
residential – single- and multi-family – covering more area as one moves away from the center of
town. Area 5 is predominantly single-family and mobile home residential with some neighborhood
business and agricultural zoning.
It has been recommended that the government create and use special zoning district guidelines
and planning strategies that can be applied to redevelopment projects as they are proposed in
areas within the Augusta TAD. These strategies may include rezoning with particular guidelines
attached or a design review system as well as
Overlay districts that encourage infill and/or mixed-use development
Zoning that permits residential development in commercial zones
Zoning that allows conservation subdivisions to be developed, requiring a minimum of 40%
of the subdivision to be permanently protected greenspace
The zoning and land uses as described reflect the vision and goals of the citizens of Augusta and
Richmond County as expressed in public meetings and presented in key planning documents that
include the Augusta-Richmond County Comprehensive Development Plan, the Community
Assessment created for the 2008 CDP update and other public documents as referenced elsewhere
in this redevelopment plan.
Changes to traditional zoning classifications will be recommended for project areas within the TAD
as necessary to reflect the future vision and redevelopment goals for the TAD. When
redevelopment may require more of an urban than suburban code, the City will work with the
developer and the neighborhoods in which the proposal is made to develop the appropriate code.
Relocation Plans*
As is currently foreseen, no relocation of tenants from private homes or businesses is anticipated
within the proposed Augusta Redevelopment Area and Tax Allocation District #1.
In cases where public funds are used for property acquisition and there may be a relocation of
existing private homes or businesses, such relocation expenses will be provided for under all
applicable federal, state and local guidelines. Such sources of funds require relocation benefits to
be offered to tenants and users for relocation.
In any case where there is relocation of existing public housing or other public facilities, such
relocation expenses may be provided for under all applicable federal, state and local guidelines.
Method of Financing / Proposed Public Investments*
TAD proceeds may be used to supplement funding by public and private sources for public improvements that
spur private redevelopment activity. As estimated in this Redevelopment Plan, this amount of TAD support may
range from $19.6 million to $80.9 million. These costs can fluctuate based on costs for labor,
equipment and materials, and as such are estimated as a percent of the total projected private
investment. Cost estimates follow:
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The redevelopment costs for all public and private improvements will be funded by public and
private sources as identified prior to and during redevelopment. These sources may include, but
are not limited to:
PROPOSED PUBLIC IMPROVEMENT COSTS within
the AUGUSTA TAD #1 (All Funding Sources)
Item Estimated Costs
Water and Sewer $1,244,000 – $10,369,000
Transportation – which may include
roads, sidewalks, curbs, streetscapes,
lighting, traffic control, gateways, etc.
$4,147,000 - $10,369,000
Parking structures $1,275,000 – $9,539,000
Parks, pathways and green spaces $415,000 - $3,726,000
Environmental remediation $1,866,400 - $7,051,000
Land acquisition and development $3,318,000 - $11,198,000
Professional Services $1,125,000 - $2,903,000
Misc. TAD expenses $1,342,000 - $5,515,000
Estimated Augusta TAD #1 Budget $14,732,400 -
$60,670,000
NOTE: These categories and cost allocations are estimates
presented in constant 2008 dollars, and as such are subject to
revision as this Redevelopment Plan is implemented.
A NOTE ABOUT BOND PROCEEDS: Based on the value of new developments totaling
approximately $503.2 million, the annual increment generated from city and county millage of
$3.2 million supports gross bond proceeds of $31.6 million and net proceeds (after adjusting for
issuance costs and capitalized interest and debt reserves) of $25.2 million. If the November
referendum is successful and the Richmond county school board agrees to contribute its millage
to the TAD, the annual increment projected based on the stabilized value of new developments
of $7.2 million supports gross TAD bonds of $69.5 million and net proceeds of approximately
$55.4 million. These numbers do not net out the current property taxes produced by the parcels
on which the new development will occur. Bond calculations are based on a 25 year final
maturity assuming zero percent inflation on the assessed value of real property within the TAD
and a 7 percent coupon. Actual bond proceeds will be determined by a variety of factors
including general market conditions in affect at the time of issuance, bond underwriter
requirements and the assessed value of real property within the TAD as determined by the
county assessor's office.
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Existing federal and state funding agencies and programs for transportation
improvements, community redevelopment and other uses as they apply;
Proceeds of tax allocation bonds, commercial financing, and/or tax allocation
increment;
County capital improvement funds, such as those generated by the County’s Special
1% Sales Tax, SPLOST, Urban SPLOST, and Hotel-Motel Room Tax currently in
place;
Community Improvement Districts;
Local bonds;
Private development funds;
Private donations; and
Other federal, state and local grant and funding sources as appropriate and
available.
Q & A about the Augusta TAD
How can a TAD help fund the redevelopment of the Augusta TAD?
A TAD, once created by Augusta-Richmond County, offers consolidated Augusta another way to
finance public improvements for redevelopment within the TAD boundaries. As this property is
redeveloped and therefore improved, any property tax revenue increase within the TAD is
deposited into a special fund to pay for the redevelopment costs within the TAD.
Tax exempt bonds may be issued to pay for infrastructure and other eligible redevelopment costs
in partnership with private developers. As the TAD area is redeveloped, the tax increment resulting
from these redevelopment projects is used to retire any bonds issued to fund eligible
redevelopment costs. No general fund dollars are used to repay TAD bonds.
Why is the TAD a good policy decision?
Using TAD financing to fund construction of infrastructure will enable Augusta-Richmond County to
leverage from $3.8 million to more than $8 million in positive property tax increments to provide
the infrastructure necessary to eventually generate more than $378 million in private sector
investment in the TAD without tapping into current tax revenues and without adding new
taxes.
This investment will generate many new jobs and new sales tax revenues. It will increase income
opportunities for local residents and raise more sales revenue for area businesses. The
redevelopment will provide Augusta-Richmond County a positive mix of new living, office,
shopping, entertainment, public use and recreational facilities on underdeveloped areas within the
TAD. Property values in the surrounding areas are also expected to increase, further enhancing the
Consolidated County’s and the local Board of Education’s property tax base.
If TAD bonds are issued, once they are retired, the Consolidated County will receive the full
property tax increment from the development. If no bonds are issued and if property values within
the TAD rise faster than projected, the Consolidated County will receive the difference between the
infrastructure costs earmarked for payments and the increment collected.
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Can Augusta-Richmond County use the new tax revenues for projects outside the TAD?
Why do they have to stay in the TAD?
Positive tax increments are NOT generated in the redevelopment area unless private developers
invest in new construction. Without the TAD, there are no significant new tax revenues. The
redevelopment projects as planned for the Augusta Redevelopment Area are not financially viable
without TAD financing for the infrastructure and other public improvements.
The purpose of the Augusta TAD, as proposed, is to use positive tax increments to make private
development possible. Augusta-Richmond citizens will reap the benefits of the private investment –
and public capital improvements planned for the TAD – without having to use current tax revenues
to pay for necessary infrastructure improvements.
Contractual Relationships*
Pursuant to O.C.G.A. §34-44-3(a), the Augusta-Richmond County Commission (ARCC) will act as
the redevelopment agent and will exercise redevelopment powers as needed to implement this
plan. In doing so, the ARCC may conduct the following activities and enter into the following
contracts:
Coordinate implementation activities with other major participants in the redevelopment
plan and their respective development and planning entities, including the Development
Authority of Richmond County, the Downtown Development Authority of Augusta, Richmond
County Board of Education and other stakeholders, as well as the Augusta Housing and
Community Development Department and other Augusta-Richmond County departments
involved in implementing this redevelopment plan.
Conduct (either directly or by subcontracting for services) standard predevelopment
activities, including but not limited to site analysis, environmental analysis, development
planning, market analysis, financial feasibility studies, preliminary design, zoning
compliance, facilities inspections, and overall analysis of compatibility of proposed
development projects with the Augusta-Richmond County Comprehensive Plan.
Enter into development agreements with private developers to construct infrastructure and
vertical developments to implement the redevelopment plan.
Negotiate and enter into public-private ventures, loans to private enterprise and
intergovernmental agreements as needed.
Coordinate public improvement planning, design and construction among the Consolidated
County and State agencies and departments.
Prepare (either directly or through subcontract to other appropriate entities) economic and
financial analyses, project-specific feasibility studies and assessments of tax base
increments in support of the issuance of tax allocation bonds by the Consolidated County.
The Consolidated County will enter into contractual relationships with qualified vendors for the
provision of professional and other services required in qualifying and issuing the bonds, including,
but not limited to, legal, underwriting, financial analysis and other related services.
The Augusta-Richmond County Commission will perform other duties as necessary to implement the
redevelopment plan.
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Assessed Valuation of Redevelopment Area*
The redevelopment area defined in this Redevelopment Plan has a current 2008 fair market value
of $ 520,804,370 and an assessed (40%) value of $ 208,321,748 that is taxable, according to
Augusta-Richmond County tax records. The last few years of assessments show that the tax base
of the proposed redevelopment area has not contributed to the overall growth of the county for
decades. In fact, property values within the proposed TAD declined during the last few years while
the overall county assessments increased in value.
Pursuant to the Redevelopment Powers Law, upon adoption of the Redevelopment Plan and the
creation of the tax allocation district, the Augusta-Richmond County Commission will request that
the Commissioner of Revenue of the State of Georgia certify the tax base for 2008, the base year for the tax allocation district.
Once this Redevelopment Plan and Augusta TAD are approved and the financing of public improvements is implemented via pay-as-you-go or the issuance of tax allocation bonds, this area
is expected to stimulate private investment that will expand the tax base. In addition, the
redevelopment proposed is intended to create an environment that encourages additional new
development in the district – a spillover effect – leading to an overall increase in property values
that further improves revenue generation within the City and County.
Tax Allocation Increment Base Value*
On or before December 30, 2008, the Augusta-Richmond County Commission will apply to the
Georgia State Revenue Commissioner for a determination of the tax allocation increment base of
the proposed tax allocation district.
The base assessed value is estimated as follows:
Augusta Tax Allocation District Parcel Information, 2008 (Amended 11/2013)
Total Number of Parcels (Taxable) 7,630
Total Area (Taxable) Approximately 4645 acres
Total Assessed Value (40%) of Taxable Parcels in the Augusta TAD (2008) $208,321,748
Total Assessed Value of Taxable Parcels in Augusta-Richmond County (2008) $ 3,700,435,246
Value of TAD as a Percent of the City of Augusta’s Total Tax Digest (2008) .0562 %
Total Property Taxes Collected to Serve as the Increment Base
Property Taxes that will serve as the base will depend on whether the property is located in
the urban services district or in the suburban district and whether the School Board
participates. To determine the base value, the assessed value of the taxable property will be
multiplied by the applicable millage rate. For parcels located in the urban services district both
the millage rate for the County Incorporated and the Augusta Urban City Service (along with
the Board of Education millage rate if applicable) would be used and for the suburban district
Attachment number 2 \nPage 40 of 102
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only the County Incorporated millage rate would be used (along with the Board of Education
millage rate if applicable).
2008 MILLAGE RATES
M&O with
Bd of Ed
M&O w/out
Bd of Ed
County Incorporated 8.149 8.149
Augusta Urban City Service 8.058 8.058
Richmond County Bd. Of Education 19.342 --
Totals 35.549 16.207
Creation of the tax allocation district will not affect any business improvement districts, community
improvement districts or enterprise zones that exist or are created within the boundaries of the
redevelopment area. Any additional millage levied as a result of a future business improvement
district or community improvement district will not be included in the calculation of the tax
allocation increment.
Creation & Termination Dates for TAD*
The Augusta Tax Allocation District will be created effective December 31, 2008. The
Redevelopment Powers Law provides that the district will be in existence until all redevelopment
costs, including debt service, are paid in full. “The existence of a tax allocation district shall
terminate when the local legislative body, by resolution, dissolves the district, but no such
resolution may be adopted until all redevelopment costs have been paid.” (OCGA 36-44-12)
Tax Allocation Bond Issues*
Amount of Bond Issue
Upon adoption of this Redevelopment Plan, Augusta-Richmond County proposes to issue tax
allocation bonds in one or more bond issues in amounts that will range from $5 million to $25
million.
Term of the Bond Issue or Issues
Augusta-Richmond County proposes to issue tax allocation bonds for no greater than the maximum
term permitted by law.
Rate of Bond Issue
Augusta-Richmond County intends to issue fixed-rate tax-exempt bonds if possible. The actual rate,
however, will be determined at the time of issuance based upon general market conditions,
anticipated development within the redevelopment area, assessed taxable property values and
federal tax law considerations.
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Positive Tax Allocation Increments
The positive tax allocation increment for the period covered by the term of the bonds is estimated
to range from between $3.2 to $7.2 million annually at full build-out, depending on whether the
Richmond County Board of Education contributes. The actual amount will depend upon the pace at
which the Redevelopment Plan is implemented and the impact of the redevelopment activities and
other economic factors on the tax base in the district as a whole.
Property to be Pledged for Payment of the Bonds
It is anticipated that the bonds will be secured by the positive tax allocation increment from
eligible ad valorem taxes levied by the Consolidated Government of Augusta-Richmond County for
operating expenses. As approved by the Richmond County Board of Education, the bonds also may
be secured by the positive tax allocation increment from eligible ad valorem taxes levied by the
Richmond County Schools.
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Appendices
Appendix A. Maps & Drawings
1. Redevelopment Plan Boundary Map* - Total Area
2. Redevelopment Plan Boundary Map* - Area 1
3. Redevelopment Plan Boundary Map* - Area 2 (with addendum)
4. Redevelopment Plan Boundary Map* - Area 3
5. Redevelopment Plan Boundary Map* - Area 4
6. Redevelopment Plan Boundary Map* - Area 5
7. Current Land Use in Proposed Redevelopment Area
8. Character Areas – East Augusta and West Augusta
9. Character Areas – Downtown and Old City
10. Character Areas – South Augusta
11. Zoning Maps – West Augusta & Downtown, Old City, East Augusta
12. Zoning Maps – South Augusta
13. Future Land Use Map
Appendix B. Tables & Text
1. List of Tax Parcel ID Numbers (Properties within TAD)
2. Redevelopment Area Boundary Description
3. EXHIBIT A: November 2010 Amendments removing Riverwatch parcels
Appendix C. Augusta-Richmond County Commission
Appendix D. References and Other Resources
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Appendix A. Maps & Drawings
1. Redevelopment Plan Boundary Map* -- TOTAL AREA
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Appendix A. Maps & Drawings
2. Redevelopment Plan Boundary Map* -- Close-up of Area 1
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Appendix A. Maps & Drawings
3. Redevelopment Plan Boundary Map* -- Close-up of Area 2
Excluded from this area is the property shown on the following page - Redevelopment Plan
Boundary Map for TAD #4.
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Parcels within TAD 4 removed from TAD 1
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Appendix A. Maps & Drawings
4. Redevelopment Plan Boundary Map* -- Close-up of Area 3
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Appendix A. Maps & Drawings
5. Redevelopment Plan Boundary Map* -- Close-up of Area 4
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Appendix A. Maps & Drawings
6. Redevelopment Plan Boundary Map* -- Close-up of Area 5
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Appendix A. Maps & Drawings
7. Current Land Uses in Proposed Redevelopment Area
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Appendix A. Maps & Drawings
8. Character Areas
Land Use – West Augusta
Corresponds to TAD redevelopment node 1
Land Use – East Augusta
Corresponds to portion of TAD Redevelopment Node 2
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Appendix A. Maps & Drawings
9. Character Areas
Land Use – Downtown
Corresponds to portion of TAD Redevelopment Node 2
Land Use – Old City Neighborhoods
Corresponds to portions of TAD Redevelopment Nodes 1 and 2
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Appendix A. Maps & Drawings
10. Character Areas
Land Use – South Augusta
Corresponds to TAD Redevelopment Nodes 3, 4 and 5
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Appendix A. Maps & Drawings
11. Zoning Maps
West Augusta
Downtown, Old City & East Augusta
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Appendix A. Maps & Drawings
12. Zoning Maps
South Augusta
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Appendix A. Maps & Drawings
13. Future Land Use Map
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Appendix B. Tables & Text
1. List of Tax Parcels with ID Numbers (Properties within TAD #1, as amended
2013)
See Exhibit B-1
2. The November 2013 Amendment removes the following parcels from TAD #1
follows:
See Exhibit B-2
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Appendix B. Tables & Text
3. Redevelopment Area Boundary Description
The area encompassing the proposed Augusta Redevelopment Area and Tax Allocation District #1 stretches
approximately 13 miles from an interstate interchange in the northwest corner of the city to Diamond Lakes
Regional Park in south Augusta. At five redevelopment nodes the area expands to include neighborhoods and
property as indicated on the TAD maps and parcel ID list.
I-20/Riverwatch Parkway Interchange
The TAD begins at the interchange of Riverwatch Parkway and Interstate 20 and includes parcels north and
south of I-20 and running south/southeast along the Augusta Canal. (AMENDED November 2010)
Downtown Augusta and City Neighborhoods
Land at the interchange is connected to downtown Augusta via the Augusta Canal National
Heritage Area. A channel of the canal stretches approximately 8 miles to a TAD redevelopment
node that includes a portion of downtown Augusta not included in TAD 4 and the adjacent inner-
city neighborhoods of Harrisburg, Laney-Walker, Bethlehem, Turpin Hill and part of East Augusta.
Also included is Augusta’s medical/education complex.
Deans Bridge Road/Gordon Highway Corridors
From the medical/education center the TAD extends in a southwest direction along Martin Luther King, Jr.
Blvd. and Deans Bridge Road (Georgia SR 4, US 1). The Deans Bridge Road part of the TAD is a 7-mile long
corridor that leads to a TAD redevelopment node at the intersection of Deans Bridge Road and Gordon
Highway (Georgia SR 10, US 78, US 278). Here the TAD boundaries expand to include a number of properties
on and near Gordon Highway between Tubman Home Road on the east and Wheeless Road/Highland Avenue
on the west. Near the Deans Bridge Road/I-520 interchange the TAD boundaries extend approximately 1.5
miles to the southeast to incorporate a group of vacant tracts with frontage on the interstate.
Tobacco Road/Windsor Spring Road Corridors
From the Deans Bridge Road/Tobacco Road interchange the TAD extends in an easterly direction along
Tobacco Road for 2.85 miles to its intersection with Windsor Spring Road. It includes properties fronting this
part of the Tobacco Road corridor and . The TAD extends a few hundred feet east of the intersection
From Tobacco Road, the TAD extends in a southerly direction on Windsor Spring Road for approximately 2.7
miles to the intersection of Willis Foreman Road. The TAD takes in both old and new suburban-style
subdivisions flanking Windsor Spring Road and 286-acre, city-owned Diamond Lakes Park, located off the west right-of-way of Windsor Spring Road. The intersection of Windsor Spring Road and Willis Foreman Road marks
the southern terminus of the TAD.
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Appendix B. Tables & Text
1. EXHIBIT A: November 2013 Amendments removing TAD #4 parcels
Front Cover: Added “AMENDED November 2013.”
Page 2: Deleted “Augusta’s downtown and” form the second paragraph under “The
Redevelopment Area Defined” section.
Page 3: In the first paragraph of the “Why a TAD in Augusta?” Section, substituted
“portions of” for “all of” in describing areas within the TAD that are in downtown, and further
qualified that such parcels are those not in TAD 4.
Page 5: Revised the acreage number in the first full paragraph the “Augusta
Redevelopment Area Qualifies as a TAD” Section.
Page 6: Edited the language under the “Proposed Private Redevelopment Projects and
Investment” Section to indicate that there no currently planned private projects in TAD 1 as
the previously discussed plans are in the area that is now TAD 4 and removed the chart from
the section. Also removed from the first paragraph of the “Proposed Public Projects” Section
the description of a proposed baseball stadium, trade center, and judicial center and
removed specifics regarding investments from the second paragraph of such section.
Page 7: Removed specifics regarding investments from the first paragraph of the “Why is
the TAD a good policy for Augusta-Richmond County?” Section.
Page 7: In the “Geographic Boundaries” section, added “portions of” to the inclusion of
the Augusta Canal National Heritage Area and downtown Augusta in the boundaries.
Page 8: Revised note to indicated that the descriptions and parcel lists are amended as of
November, 2013. Also, a note was added that substantially all of the area of TAD 1 that was
in the downtown area has been removed to create TAD 4.
Page 22. Revised the acreage amount in the “Property Values within the TAD” Section.
Page 27: Deleted the first two paragraphs and the chart in the “Private Redevelopment
Projects” Section.
Pages 27 and 28: In the “Downtown Old City and East Augusta (TAD Redevelopment Node
2): Proposed Private Redevelopment” Section, descriptions of the Watermark, J.B. White’s
Building, Sutherland Mill, The Commons on Broad Street, the Trade, Exhibit and Event
Center, Judicial Center, Public Library, Downtown Baseball Stadium and the James Brown
Blvd. Streetscape Project have been deleted as those projects are within the TAD #4 area.
Page 33: Revised the acreage number within the proposed Augusta Redevelopment Area
and Tax Allocation District #1 in the “Zoning & Land Use Compatibility Section.”
Page 36: Removed paragraph regarding estimates of proposed private investment activity
in TAD #1.
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Page 39. Fair market and assessed values noted in the “Assessed Valuation of
Redevelopment Area” Section have been reduced to reflect the removal of parcels to TAD #4
and to remove the paragraph regarding estimates of proposed private investments in TAD
#1.
Page 40. The information regarding districts has been deleted as these district designations
have been eliminated. The Property Tax collections have revised to reflect the reduced
assessed valuation due to the removal of parcels to TAD #4.
Page 42. Appendix A. Maps & Draws. #3. A map of TAD #4 has been added to indicated
the areas removed from Area 2 (see page 46).
Page 57 and following: Revised Redevelopment Area Boundary Description and EXHIBIT A
indicating the revised list of parcels in TAD #1 and the parcels to be removed.
Attachment number 2 \nPage 61 of 102
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Appendix C. Augusta-Richmond County Commission
Deke S. Copenhaver
Mayor
Betty Beard
District 1 Mayor Pro
Tem
Corey Johnson
District 2
Joe Bowles
District 3
Alvin Mason
District 4
Calvin Holland, Sr. District 5
Joe Jackson
District 6
Jerry Brigham
District 7
Jimmy Smith
District 8
J.R. Hatney
District 9
Don A. Grantham
District 10
Source: City of Augusta website, www.augustaga.gov/commission/home.asp, retrieved 7-18-2008
Attachment number 2 \nPage 62 of 102
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Appendix D. References and Resources
APD (Asset Property Disposition, Inc.). Laney Walker/Bethlehem Neighborhood
Plan: Paving a New Trail on a Historic Road. City of Augusta Housing & Community
Development Department, 2008.
Augusta-Richmond County Planning Commission. 2004 Comprehensive Development
Plan: www.augustaga.gov/departments/planning_zoning/comp_plan.asp
Augusta-Richmond County Planning Commission. Augusta-Richmond County
Comprehensive Plan Update Community Assessment:
www.augustaga.gov/departments/planning_zoning/comp_plan_update.asp
Augusta-Richmond County Planning Commission. Special 1% Sales Tax
PRECONSTRUCTION Project Status Report, February 2008:
www.augustaga.gov/departments/engineering/docs/Preconstruction_Feb08.pdf
Augusta-Richmond County Planning Commission. Various maps and plans:
www.augustaga.gov/departments/planning_zoning/home.asp
Augusta-Richmond County, Finance Department. 2007 budget:
http://www.augustaga.gov/departments/finance/docs/2007recap274-797.pdf
Augusta Tomorrow. Various reports: www.augustatomorrow.com
City of Augusta, Housing and Community Development Department. 2007 ANNUAL
ACTION PLAN:
www.augustaga.gov/departments/planning_zoning/docs/pdf/comp/2008_Community
Assessment.pdf
CSRA Regional Development Center. The Augusta Area Initiative, A Brighter
Tomorrow:
http://www.csrardc.org/csra/docs/planning/SpecialProjects/AugustaAreaDiversificati
onInitiative.pdf
Dale Henson Associates, Bleakly Advisory Group. The Laney Walker Neighborhood
Housing Market Analysis. 2004.
Development Authority of Richmond County, Augusta Economic Development:
www.augustaeda.com/commdata/
Downtown Development Authority of Augusta:
www.myaugustadowntown.com/mission.shtml
EDAW/Trinity Plus One Consultants. Augusta-Richmond County Target Area Master
Plan: www.augustaga.gov/departments/housing_dev/eco_dev.asp
Historic Augusta: www.historicaugusta.org/
MACTEC Engineering and Consulting, Inc. Augusta Third Level Canal, Laney-Walker
Neighborhood Charrette Report: Strategic Concepts and Recommendations. Augusta
Canal Authority. May 2006: www.augustacanal.com/CharretteReport-3rd_Level.pdf
South Augusta Business: www.southaugustabusiness.com/development.html
West Augusta Alliance: http://westaugustaalliance.augustaneeds.com/
Winward Properties, Inc.Redevelopment Strategy for Regency Mall. Greater Augusta
Progress:
www.augustaga.gov/departments/planning_zoning/docs/pdf/RegencyMall_January.p
df
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Exhibit B – 1
Parcel No.
007-0-013-01-0
007-0-013-02-0
007-0-023-00-0
007-2-001-00-0
007-2-002-00-0
007-2-003-00-0
007-2-003-01-0
007-2-004-00-0
007-2-005-00-0
007-2-006-00-0
007-2-007-00-0
007-4-014-00-0
008-0-002-00-0
008-0-003-02-0
008-0-003-04-0
008-0-003-07-0
008-0-010-07-0
008-0-010-08-0
008-0-010-09-0
008-0-010-10-0
008-0-013-00-0
008-0-014-00-0
008-3-076-00-0
027-0-006-00-0
027-4-016-00-0
027-4-094-00-0
027-4-096-00-0
027-4-097-00-0
027-4-098-00-0
027-4-099-00-0
027-4-100-00-0
027-4-101-00-0
027-4-102-00-0
027-4-103-00-0
027-4-104-00-0
027-4-105-00-0
035-2-023-00-0
035-2-031-00-0
035-2-032-00-0
035-2-033-00-0
035-2-034-00-0
035-2-086-00-0
035-2-087-00-0
035-2-088-00-0
035-2-089-00-0
035-2-090-00-0
035-2-093-00-0
035-2-094-00-0
035-2-095-00-0
035-2-096-00-0
035-2-097-00-0
035-2-098-00-0
035-2-099-00-0
035-2-100-00-0
035-2-101-00-0
035-2-102-00-0
035-2-103-00-0
035-2-104-00-0
035-2-105-00-0
035-2-106-00-0
035-2-107-00-0
035-2-108-00-0
035-2-109-00-0
035-2-110-00-0
035-2-111-00-0
035-2-112-00-0
035-2-113-00-0
035-2-114-00-0
035-2-119-00-0
035-2-127-00-0
035-2-128-00-0
035-2-129-00-0
035-2-131-00-0
035-2-132-00-0
035-2-133-00-0
035-2-134-00-0
035-2-135-00-0
035-2-136-00-0
035-2-137-00-0
035-2-138-00-0
035-2-139-00-0
035-2-140-00-0
035-2-141-00-0
035-2-142-00-0
035-2-143-00-0
035-2-144-00-0
035-2-145-00-0
035-2-146-00-0
035-2-147-00-0
035-2-148-00-0
035-2-150-00-0
035-2-151-01-0
035-2-153-00-0
035-2-154-00-0
035-2-154-01-0
035-2-158-00-0
035-2-159-00-0
035-2-160-00-0
035-2-161-00-0
035-2-166-00-0
035-2-167-00-0
035-2-168-00-0
035-2-169-00-0
035-2-170-00-0
035-2-171-00-0
035-2-172-00-0
035-2-175-00-0
035-2-176-00-0
035-2-177-00-0
035-2-178-00-0
035-2-179-00-0
035-2-180-00-0
035-2-181-00-0
035-2-182-00-0
035-2-183-00-0
035-2-219-00-0
035-2-220-00-0
035-2-245-00-0
035-2-246-00-0
035-2-247-00-0
035-2-248-00-0
035-2-249-00-0
035-2-250-00-0
035-2-251-00-0
035-2-253-00-0
035-2-254-00-0
035-2-255-00-0
035-2-256-00-0
035-2-257-00-0
035-2-258-00-0
035-2-259-00-0
027-4-092-00-0
027-4-093-00-0
035-2-007-00-0
035-2-008-00-0
035-2-009-00-0
035-2-010-00-0
035-2-011-00-0
035-2-012-00-0
035-2-013-00-0
035-2-014-00-0
035-2-015-00-0
035-2-016-00-0
035-2-017-00-0
035-2-018-00-0
035-2-019-00-0
035-2-020-00-0
035-2-021-00-0
035-2-022-00-0
035-2-024-00-0
035-2-030-01-0
035-2-260-00-0
035-2-261-00-0
035-2-262-00-0
035-2-263-00-0
035-2-264-00-0
035-2-277-00-0
035-2-279-00-0
035-2-280-00-0
035-2-281-00-0
035-2-282-00-0
035-2-283-00-0
035-2-284-01-0
035-2-285-00-0
035-2-286-01-0
035-2-287-01-0
035-2-288-00-0
035-2-289-00-0
035-2-290-00-0
035-2-291-00-0
035-2-292-00-0
035-2-295-00-0
035-2-296-00-0
035-2-297-00-0
035-2-298-00-0
035-2-299-00-0
035-2-300-00-0
035-2-311-00-0
035-2-330-00-0
035-2-331-00-0
035-2-332-00-0
035-2-333-00-0
035-2-334-00-0
035-2-335-00-0
035-2-336-00-0
035-2-337-00-0
035-2-338-00-0
035-2-339-00-0
035-2-340-00-0
035-2-341-00-0
035-2-342-00-0
035-2-343-00-0
035-2-344-00-0
035-2-345-00-0
035-2-346-00-0
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035-2-348-00-0
035-2-349-00-0
035-2-350-00-0
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035-2-352-00-0
035-2-353-00-0
035-2-354-00-0
035-2-355-00-0
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035-2-357-00-0
035-2-358-00-0
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035-2-361-00-0
035-2-362-00-0
035-2-363-00-0
035-2-364-00-0
035-2-365-00-0
035-2-366-00-0
035-2-367-00-0
035-2-368-00-0
035-2-370-00-0
035-2-371-00-0
035-2-378-00-0
035-2-379-00-0
035-2-380-00-0
035-2-381-00-0
035-2-383-00-0
035-2-384-00-0
035-2-385-00-0
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Attachment number 2 \nPage 64 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 63
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Attachment number 2 \nPage 65 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 64
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Attachment number 2 \nPage 66 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 65
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Attachment number 2 \nPage 67 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 66
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Attachment number 2 \nPage 68 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 67
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Attachment number 2 \nPage 69 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 68
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Attachment number 2 \nPage 70 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 69
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Attachment number 2 \nPage 71 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 70
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Attachment number 2 \nPage 72 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 71
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Attachment number 2 \nPage 73 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 72
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Attachment number 2 \nPage 74 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 73
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Attachment number 2 \nPage 75 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 74
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Attachment number 2 \nPage 76 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 75
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Attachment number 2 \nPage 77 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 76
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Attachment number 2 \nPage 78 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 77
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Attachment number 2 \nPage 79 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 78
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Attachment number 2 \nPage 80 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 79
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Attachment number 2 \nPage 81 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 80
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Attachment number 2 \nPage 82 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 81
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Attachment number 2 \nPage 83 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 82
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Attachment number 2 \nPage 84 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 83
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Attachment number 2 \nPage 85 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 84
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Attachment number 2 \nPage 86 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 85
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Attachment number 2 \nPage 87 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 86
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Attachment number 2 \nPage 88 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 87
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Attachment number 2 \nPage 89 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 88
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Attachment number 2 \nPage 90 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 89
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Attachment number 2 \nPage 91 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 90
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Attachment number 2 \nPage 92 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 91
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Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 92
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Attachment number 2 \nPage 94 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 93
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Attachment number 2 \nPage 95 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 94
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Attachment number 2 \nPage 96 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 95
Exhibit B-2
Parcel No.
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Attachment number 2 \nPage 97 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 96
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Attachment number 2 \nPage 98 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 97
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Attachment number 2 \nPage 99 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 98
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Attachment number 2 \nPage 100 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 99
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Attachment number 2 \nPage 101 of 102
Item # 25
REVISED Augusta Redevelopment Plan and Tax Allocation District #1
Another Tool Helping to Build One Augusta Page 100
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Attachment number 2 \nPage 102 of 102
Item # 25
Commission Meeting Agenda
12/17/2013 2:00 PM
Approval of Downtown Redevelopment Plan - TAD 4
Department:Finance / Administrator
Caption:Motion to approve resolution proposing the adoption of the
Augusta Richmond County Downtown Development Plan and the
creation of Tax Allocation District Number Four.
Background:The Commission approved moving forward with the creation of
TAD 4 in December, 2012. A hearing must be held regarding the
plan and creation of the district. After the public hearing the
Commission at its next meeting would consider adopting the plan
and approving the Resolution that was drafted at the direction of
the Commission and create the tax district. The public hearing was
held on December 3, 2013.
Analysis:This is a last step in the process in the creation of Tax Allocation
District Four - Downtown.
Financial Impact:
Alternatives:
Recommendation:Approve creation of Tax Allocation District Four - Downtown
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Augusta Tax Allocation District #4
Downtown Redevelopment Plan
Laying the Groundwork for Strategic Investments & Growth
Prepared for the Mayor and Board of Commissioners of
Augusta-Richmond County
November 2013
Attachment number 1 \nPage 1 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 1
Redevelopment Plan for Tax Allocation District #4
Cover Photo: Proposed Augusta TAD #4 parcels, Augusta-Richmond Information Technology – GIS Division
Contents
Executive Summary .................................................................................................................. 2
The Redevelopment Area Defined ............................................................................................ 2
Tax Allocation Districts Are Proven to Generate Economic Investment ........................................ 2
Downtown Augusta Qualifies for a Tax Allocation District........................................................... 3
Grounds for the Exercise of Redevelopment Powers in Augusta ................................................. 3
Augusta’s Voters Support TADs ................................................................................................ 4
Summary of Potential TAD Benefits for the Downtown Redevelopment Area ............................... 5
The Proposal: Augusta Tax Allocation District #4 .................................................................. 6
Downtown Augusta Today – Current and Future Land Use ........................................................ 6
Warner Robins RDA approves redevelopment plan draft .................................................................... 9
The Downtown Augusta Redevelopment Area .................................................................... 10
Description of the Proposed Redevelopment Area ................................................................... 10
Geographic Boundaries (A)* ................................................................................................. 10
Grounds for Exercise of Redevelopment Powers (B)* ........................................................ 11
Proposed Land Uses After Redevelopment (C)* ................................................................. 12
Community Vision for the Redevelopment Area ....................................................................... 13
Proposed Redevelopment Projects (D)* .............................................................................. 13
Recent Improvement Initiatives ............................................................................................. 15
Contractual Relationships (E)* ............................................................................................. 18
Relocation Plans & Payments (F)* ....................................................................................... 18
Zoning & Land Use Compatibility (G)* ................................................................................. 19
Historic Properties within TAD Boundaries (J)* .................................................................. 20
Method of Financing / Proposed Public Investments (H)* ................................................ 21
Assessed Valuation of the Redevelopment Area (I)* ......................................................... 23
Creation & Termination Dates for TAD (K)* ........................................................................ 23
Tax Allocation Increment Base Value (M)* ......................................................................... 24
Ad Valorem Property Taxes Used for Computing Tax Allocation Increments (N)* .......... 25
Tax Allocation Bond Issues (O, P, Q)* .................................................................................. 25
Amount of Bond Issues ......................................................................................................... 25
Term of Bond Issues ............................................................................................................. 25
Rate of Bond Issues .............................................................................................................. 25
Positive Tax Allocation Increments (P)* .................................................................................. 26
Property to be Pledged for Payment of the Bonds (Q)* ........................................................... 26
Other Information as Required (R)* .................................................................................... 26
School System Impact Analysis .............................................................................................. 26
Appendices (L) ....................................................................................................................... 27
* Information required per the “Redevelopment Powers Law” found in the Official Code of Georgia,
Chapter 36, Title 44.
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Executive Summary
Augusta possesses the will to make projects work. - Augusta-Richmond County profile in Georgia Trend, August 2012
The Redevelopment Area Defined
Downtown Augusta’s mix of land uses reflect its history as an urban riverfront center whose growth
has fanned out to suburban and semi-rural areas.
The area’s land uses remain similar to this description in the 2004 Comprehensive Development Plan:
“Land use within the ‘old’ city limits includes neighborhoods of varying ages, a central business
district, concentrations of public/institutional uses, commercial uses in shopping centers and on
individual sites, and industrial uses on scattered sites. These uses are connected by a series of
streets and highways, most of which are laid out on a grid pattern. In many cases, residential,
commercial and industrial uses are in close proximity to one another, reflecting development that
occurred prior to enactment of the local zoning ordinance.”
As Augusta grew away from its central core, its population followed, leaving its central business
district in a state of distress. The consolidated Augusta-Richmond County government and key
departments within the Augusta-Richmond County government are working in concert with its
citizens, business and civic associations to create planning documents and execute strategic
economic development incentives that can be used to reverse this disinvestment.
The unified vision and goal is to create a business-friendly downtown environment that attracts new
investment and redevelopment while preserving and improving Augusta’s historic structures via
rehabilitation and adaptive reuse. Stabilizing the physical community, developing more open space
and parks, attracting mixed-use development and improving mobility, access and linkages – whether
via pedestrian or bikeways, waterways or roads – are also important to this area’s redevelopment.
The Augusta-Richmond County government, dedicated housing and community nonprofits, and
leading business groups like Augusta Tomorrow recognize that Augusta’s future redevelopment must
include linkages to the best examples of its historic, architectural past – with twenty-first century
improvements – and are working together to attract redevelopment to Downtown.
In support of this effort, the Augusta-Richmond County government proposes the creation of the
Downtown Redevelopment Plan and Augusta Tax Allocation District #4.
Tax Allocation Districts Are Proven to Generate Economic Investment
In Georgia, a tax allocation district is a local, legislatively created redevelopment area that qualifies
for tax increment financing. This popular public finance mechanism works by capturing the
future tax benefits of private real estate investment in a redevelopment area – the TAD
increment – to pay the present costs of the improvements that make the redevelopment
possible. TADs have been used to support millions of dollars in private investment in areas that
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Redevelopment Plan for Tax Allocation District #4
would otherwise not attract redevelopment, resulting in positive economic change for many formerly
underdeveloped and blighted communities.
As of December 2012, nearly 50 tax allocation districts had been established by local Georgia
governments to stimulate major new construction, renovations or rehabilitation in areas that had
suffered economically from blight, distress, inadequate infrastructure, substandard buildings and/or
environmental challenges.
Downtown Augusta Qualifies for a Tax Allocation District
The proposed Downtown Redevelopment Area was named as a TAD #1 node in 2009. However, it
has not yet attracted significant private investment for the very reasons it qualifies for this newly
reconfigured and strategically focused TAD:
Its substantial number of underutilized properties with aged, deteriorating, poorly
maintained and low-value structures.
Vacant and/or underutilized properties, poorly sited surface parking and other low-end
uses that are less desirable now than if redeveloped.
Obsolete housing and commercial buildings.
Defective, obsolete and inadequate street layout, aging and poorly designed
transportation infrastructure.
Obtrusive utilities that are obstacles to redevelopment.
A tax allocation district offers local governments the opportunity to promote redevelopment projects
in areas like downtown Augusta that would otherwise not receive private investment.
TADs offer a flexible alternative to financing economic development without the need to use general funds, LOST or SPLOST revenues or to raise taxes. … TADs can be an excellent way to finance economic development in cities. – Georgia Municipal Association, www.gmanet.com
Grounds for the Exercise of Redevelopment Powers in Augusta
Georgia’s local governments have the authority to create tax allocation districts as set forth in the
Redevelopment Powers Law, which was initially adopted by the Georgia General Assembly in 1985
and has been amended from time to time. (OCGA § 36-44-1, et seq.) In 2009 the Redevelopment
Powers Law was re-enacted and reauthorized by the General Assembly after a 2008 Constitutional
Amendment.
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Augusta’s Voters Support TADs
The General Assembly authorized Augusta-Richmond County to exercise redevelopment powers
subject to voter approval as provided by 2006 Ga. Laws, p. 4507. In November 2006, local voters
gave the Augusta-Richmond County consolidated government the authority to exercise all
redevelopment and other powers authorized or granted municipalities pursuant to the
Redevelopment Powers Law.
Proposed Private Redevelopment Projects and Investment
Downtown Augusta has the potential to undergo a sustainable transformation in the next decade,
given the newly merged campuses of the Georgia Health Sciences University and Augusta State
University, the state’s growing interest in turning more of its economic development efforts to
expanding home-grown businesses, and a metro population increasingly supportive of the arts,
history and culture of Georgia’s second-largest city.
On the drawing boards are an estimated $316 million or more in redevelopment dreams and plans –
some shovel-ready, waiting to break ground – for major investments in the downtown Augusta area.
What will make the difference for many of these proposed developments is whether the downtown
area’s physical and other public infrastructure can be put in place in time to support these efforts.
Projects Planned &
Proposed Estimated Market
Value at Completion
Holiday Inn Express & Suites
Biotechnology Research Park
Walmart Neighborhood Market
Reynolds St. Train Depot – mixed
uses
Old Chamber of Commerce Building
high-tech business incubator
Housing/retail supporting 7,000-
student university growth
$ 6 million
$ 75 million
$ 10 million
$ 250,000
$ 500,000
$ 225 million
Proposed Public Projects
The TAD-eligible improvements proposed for downtown Augusta include water and sewer, utilities,
roadways, environmental, engineering and other infrastructure needed to support the redevelopment
area. Additionally, this area is ripe for public reinvestment in its historic and cultural treasures, many
of which can be supported by TAD dollars.
Zoning and Land Use are Compatible with Community Vision
The zoning and land uses as described in this redevelopment plan reflect the vision and goals of the
citizens of Augusta and Richmond County as expressed in public meetings and presented in key
planning documents including Augusta’s Future Development Map, the Urban Area Master Plan – The
Westobou Vision, the latest Augusta-Richmond County Comprehensive Plan, the community
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assessments created for these planning documents, and other public documents as referenced
elsewhere in this redevelopment plan.
The new TAD is a good policy decision for Augusta-Richmond County
Using TAD financing to fund infrastructure construction will enable Augusta-Richmond County to
leverage from between $40,500 and $2.2 million in positive property tax increments – depending on
whether the Richmond County Board of Education contributes – to provide the infrastructure
necessary to support approximately $316 million or more in private sector investment and bring a
range of new jobs and businesses into the TAD without tapping into current tax revenues and
without adding new taxes.
The initial investment will generate hundreds of new, well-paying jobs in a variety of business,
medical, cultural and higher ed sectors. These jobs, in turn, may indirectly generate a multiplier as
high as three new jobs for every job created, in some sectors.
Downtown Augusta’s sustainable redevelopment will provide Augusta-Richmond County significant
new economic impacts and new tax revenues along with these new jobs. As the downtown parcels
improve, values in the surrounding residential and commercial areas are also expected to increase,
further enhancing the property tax base for the Consolidated County and the local Board of
Education.
Summary of Potential TAD Benefits for the Downtown Redevelopment Area
Creation of the proposed Augusta Downtown Redevelopment Area is conservatively estimated to
generate a potential $316 million of new market value in the TAD #4, which would almost double its
current taxable value by an additional $126.4 million in assessed, taxable value. Additionally this
activity could support up to an estimated $50 million in public improvements in this area.
Approval of the Augusta Allocation District #4, Downtown Redevelopment Plan is a
good policy decision. It will strategically improve the economic future of Augusta
and Richmond County.
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The Proposal: Augusta Tax Allocation District #4
Augusta possesses the will to make projects work .
- Augusta-Richmond County profile in Georgia Trend, August 2012
Georgia’s Redevelopment Powers Law has provided local governments a powerful, effective tool to
generate economic development. Areas that would not normally attract private investment have been
redeveloped under the provisions of this law and are now generating important public revenues and
a higher quality of life in many Georgia communities.
The proposal to create Augusta’s Tax Allocation District #4 is an effort to attract significant
investment and highly valued jobs into economically stagnant areas of Augusta’s downtown.
Consent to the creation of a tax allocation district within the area proposed will mark another
important action towards ensuring higher value jobs and the economic benefits they provide, which
will further improve the quality of life for all residents of Augusta and Richmond County.
Downtown Augusta Today – Current and Future Land Use
The area’s land uses are virtually unchanged from those described in the Augusta-Richmond County
2004 Comprehensive Development Plan:
Land use within the ‘old’ city limits includes neighborhoods of varying ages, a central business
district, concentrations of public/institutional uses, commercial uses in shopping centers and on
individual sites, and industrial uses on scattered sites. These uses are connected by a series of
streets and highways, most of which are laid out on a grid pattern. In many cases, residential,
commercial and industrial uses are in close proximity to one another, reflecting development that
occurred prior to enactment of the local zoning ordinance.
Future land use redevelopment opportunities in downtown Augusta center on this unique mix of uses
that can enable this area to support economically vibrant live-work-play communities connected by
linkages along improved roadways and waterways.
Redevelopment policies and investment will be tailored to emphasize the strengths and sustainable
uses in the area that may include new mixes of residential, commercial, entertainment, cultural and
recreational development.
Improved road connections, sidewalks, bike paths and greenways will better connect neighbors and
businesses, transforming a number of disconnected, difficult-to-access and underdeveloped land uses
into several attractive, economically re-invigorated, pedestrian-and visitor-friendly communities that
will attract new residents, employers and workers to Augusta’s core and better serve the entire
county.
In support of this vision and in an effort to expand the economic base of downtown Augusta as
proposed by the community numerous Augusta’s vision and planning efforts, the Augusta-Richmond
County government proposes the creation of a fourth tax allocation district as proposed in the
Augusta Downtown Redevelopment Plan.
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How a TAD Works
The Augusta-Richmond County government has successfully attracted private redevelopment with
two earlier strategically targeted tax allocation districts.
Tax allocation districts use the increased property tax generated by new development to finance
capital and other costs related to the redevelopment such as infrastructure, land acquisition,
relocation, demolition, utilities, debt service, and planning.
A TAD may support the following improvements:
Sewer expansion and repair
Storm drainage
Street construction and expansion
Water supply
Parks, paths and green spaces
Bridge construction and repair
Curbs and sidewalks
Traffic control
Street lighting
Landscaping
Property acquisition
Building acquisition
Demolition and clearance work
Parking structures
Environmental remediation
Historic preservation and
remediation
Cities and counties may also
target excess TAD revenue
growth, new sales and use
taxes, alcohol taxes and
business license revenues
generated within tax
allocation districts to finance
capital improvements for
public facilities. This
happens most often when
the proposed redevelopment
includes residential or other
uses that would expand the
need for such
improvements.
Diagram: National Association of Realtors, Tax Increment Financing, Nov. 2002
A TAD IS NOT A PROPERTY TAX INCREASE, nor is it a tax break for developers. Rather, a
TAD offers a way for local governments to capture future tax revenues that result from new
development, as taxes collected on the new development in the designated tax allocation district go
to repay TAD bonds. A TAD provides a community with a financing mechanism for public investments
that will attract private redevelopment.
TAD (TIF) Assessed Value (AV) Over Project Life
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Georgia TADs Deliver on Their Promise
When evaluated as of March 2007, Georgia’s 27 Tax Allocation Districts in place in Georgia
encompassed more than 18,700 acres and nearly $1.9 billion in base property tax value the years
they were created. A total public investment of $3 billion – created and invested within the TADs –
will leverage more than $17.6 billion in direct private investment that is projected to result in an
increase of $6.1 billion in the property tax digests within the TADs, upon completion of projects as
planned. (Livable Communities Coalition)
Joseph Maxberry created a map of Georgia’s TADs as of July 2008, showing whether they were
active, inactive or pending. Go to http://bit.ly/p7aGAe to view the map.
Almost five years later, nearly 50 TADs now exist throughout Georgia, from Gainesville to Albany. The
collective redevelopment plans written for these TADs forecast that this incentive, as applied
throughout the state, will attract more than $18 billion in private investment.
TAD Incentives Attract Redevelopment in Augusta
Local media headlines best promote the successes of Augusta TADs created in 2010 and 2011:
Costco opens, shoppers hope to see more
businesses follow - WFXG, November 16, 2012
AUGUSTA WINS PIGMENT PLANT;
FACILITY PLANNED NEAR AIRPORT WILL BRING 80 TO 100 JOBS
- The Augusta Chronicle, December 7, 2011
The Future of TADs in Georgia
TADs that have been fully implemented in Georgia are proving successful as a public financing tool.
Augusta’s TAD #2 attracted Costco and is generating additional retail and other investment in the
area. TAD #3 was created to attract Rockwood Color Pigments and Services division, a $115 million
plant – the first new synthetic iron oxide pigments production plant in the U.S. in nearly 35 years –
that will generate 100 new jobs.
Although Atlanta TADs like Atlantic Station, Beltline and Camp Creek Marketplace have gotten most
of the media and other attention in Georgia, several TAD redevelopment areas throughout the state
have shown significant economic gains.
Examples of additional ways Georgia’s cities can generate sustainable development with their TADs
follow on the next page:
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ATLANTA (June 27, 2012) – The National Center for Civil and Human Rights breaks ground today
with a shovel ceremony at the global institution's future site, Pemberton Place. ... In January, Invest
Atlanta (formerly called the Atlanta Development Authority) unanimously approved Tax Allocation
District funding and groundbreaking plans as part of a phased approach. The Phase I budget of $65
million is fully funded, providing a clear path to financial stability for the Center. – PR Newswire
ATLANTA (April 20, 2012) - Economic development officials in Atlanta are hoping a new project can
lure new businesses downtown by making the area's buildings more energy efficient. … The plan
calls for using up to $8 million in funding from the Westside tax allocation district to help building
owners conduct energy audits or retrofit structures, especially offices that struggle with vacancies.
– Associated Press State & Local Wire
Georgia’s tax allocation district form of financing’s popularity and success in encouraging economic
development are expected to continue. During recent elections, for example, citizens in Macon,
Fayetteville, Dunwoody and Lawrenceville have voted in favor of new tax allocation districts.
This popular, sustainable tool will continue to be used to improve redevelopment areas in cities,
towns and counties throughout the state.
Warner Robins RDA approves redevelopment plan draft
November 13, 2012
WARNER ROBINS -- The Warner Robins Redevelopment Agency board unanimously approved
Tuesday the draft of an updated redevelopment plan, which will be used to set up special tax
districts meant to spur development throughout the north end of the city.
The plan proposes just one tax allocation district, or TAD, to be established by Dec. 31. It would
run along Watson Boulevard, between North Davis Drive and Ga. 247. Others are expected to
follow. Tax allocation districts would allow the city to reap the increased tax value of
redeveloped blighted property and reinvest it in the area. A current redevelopment plan is
required to set up the districts.
“This is the way development is moving,” said Gary Lee, Redevelopment Agency executive
director. “We’re not re-creating the wheel.”
www.macon.com/2012/11/13/2247995/warner-robins-redevelopment-agency.html#storylink=cpy
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The Downtown Augusta Redevelopment Area
One thing that is a passion of mine is community revitalization and
redevelopment. … I think that as a community we need to dream big…
– Mayor Deke Copenhaver on youtube.com, Nov. 1, “Live from Historic Laney-Walker Blvd.”
Description of the Proposed Redevelopment Area
Downtown Augusta’s mix of land uses reflects its history as an urban riverfront center. As the city
and county grew, its housing, commercial and retail development – and people – moved away from
its central core, leaving downtown in a state of distress.
The Augusta-Richmond County government, dedicated housing and community nonprofits, and
leading business groups like Augusta Tomorrow recognize that Augusta’s future redevelopment must
include linkages to the best examples of its historic, architectural past – with twenty-first century
improvements – and are working together to attract redevelopment to Downtown.
In support of this effort, the Augusta-Richmond County government proposes the creation of the
Augusta Redevelopment Plan and Tax Allocation District #4.
Geographic Boundaries (A)*
The proposed Augusta Tax Allocation District #4 Downtown Redevelopment Area lies within an area
generally described as:
A total of 1,324 (1,098 taxable) land parcels of approximately 594.43 (339.20 taxable acres) acres in
an area of Augusta-Richmond County referred to as Downtown Augusta or the Central Business
District for planning purposes, included in the area bounded as follows: beginning at the northeast
intersection of Fifteenth Street and Reynolds Street running east along Reynolds Street to the
intersection of Reynolds Street and Gordon Highway (encompassing each parcel fronting Reynolds
Street); then turning and running south along the western right-of-way of Gordon Highway to the
intersection of Gordon Highway and the northern right of way of Watkins Street; then east for one
block along the southern right-of-way of Watkins Street to the intersection of Watkins Street and
Fourth Street; then continuing south along the western right of way of Fourth Street to the parcel at
the southern corner of Fourth Street and Walton Way; then turning and running east along Walton
Way to the intersection of Walton Way and Chaffee Street (encompassing all of the parcels on both
sides of Walton Way along with the two parcels located at the intersection of Taylor Street and Sixth
Street and the first two parcels south of the intersection of Walton Way and Fifteenth Street which
front the western right of way of Fifteenth Street along with the land locked parcel surrounded by
these two parcels, and excluding from the proposed redevelopment area is the parcel on the south
side of Walton Street located at the southeastern intersection of Walton Way and Chafee Avenue); then turning and running along Chaffee Avenue to the intersection of Chaffee Avenue and the John C.
Calhoun Expressway (to include all parcels east of Chafee Avenue); then turning east along the
expressway until it intersects with Fifteenth Street (to include the three parcels along the expressway
and closest to Fifteenth Street. Then turning and running north along Fifteen Street, to the point of
beginning (to include all parcels on each side of Fifteen Street).
Tax Parcel Identification numbers for the 1,324 properties included in the proposed Augusta Tax
Allocation District #4, Downtown Redevelopment Plan are listed in the Appendix.
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For a map of the proposed district, see Appendix A.
Grounds for Exercise of Redevelopment Powers (B)*
Local governments in Georgia are given the authority to create tax allocation districts as set forth in
The Redevelopment Powers Law (Chapter 44 of Title 36) as adopted by the Georgia General
Assembly in 1985 and reauthorized by the 2009 Constitutional Amendment and 2009 re-enactment of
the Redevelopment Powers Law.
The tax allocation district is one incentive among several that Augusta-Richmond County have used
to effectively encourage the revitalization of distressed or underutilized areas. This tool is available
under provisions of the Official Code of Georgia and the Rules of the Georgia Department of
Community Affairs. These incentives are available for businesses that are located within the Tax
Allocation District, (O.C.G.A. 36-44-8), Enterprise Zones (O.C.G.A. 36-88) and Opportunity Zones
(D.C.A. rules 110-24-1).
As stated on the Augusta, GA, Official Website, “Tax allocation districts are Georgia’s version of tax
increment financing, which allows a local government to capture tax revenues attributable to
increases in property values within a prescribed development area and use those revenues for
neighborhood improvement projects.” In addition to the TAD proposed in this plan, Augusta has
three TADs.
The definition of properties or areas eligible for inclusion in a TAD was amended by 2009 HB 63.
Properties considered blighted, distressed and/or deteriorating, are defined in the bill as:
A blighted or distressed area with obsolete buildings, deteriorating older structures or
pervasive poverty.
A deteriorating area experiencing economic decline with older structures, high vacancy rates
or a shortage of affordable housing or inadequate utility.
Deteriorating or inadequate utility, transportation or transit infrastructure.
Additionally, the area within the proposed Tax Allocation District hosts a number of unique conditions
that are constraints to redevelopment:
A levee prevents direct access from the metro area to Downtown.
Rail lines bisect Downtown and run through historic areas.
An expressway and busy thoroughfares carrying heavy traffic volumes create psychological
barriers between Downtown and adjacent neighborhoods, prevent expansion.
The interchange prevents easy and logical access.
Numerous underutilized and abandoned commercial and residential properties and vacant
storefronts cover a significant area.
Multiple ownership serves as a barrier to assembling larger parcels for redevelopment
Large areas of empty surface parking.
Underused land is a constraint to pedestrian-oriented development.
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Augusta-Richmond County has the authority to exercise all redevelopment and other powers
authorized or granted municipalities pursuant to the Redevelopment Powers Law, as now or hereafter
amended, provided for by Chapter 44 of Title 36 of the O.C.G.A.
This authority was granted by House Bill 773 in 2005 (www.legis.state.ga.us/legis/
2005_06/fulltext/hb773.htm), as approved by a majority of the voters of Augusta-Richmond County
in a referendum held in 2006.
Augusta’s Downtown Redevelopment Area Qualifies as a TAD
The property within the proposed Augusta Downtown Redevelopment Area has not attracted
significant private investment for office, industrial, or other commercial or recreational uses for the
very reasons it qualifies for the proposed TAD.
This area holds a substantial number of underutilized properties with aged, deteriorating, poorly
maintained and low-value structures; vacant and/or underutilized properties; poorly sited surface
parking and other low-end uses that are less desirable now than if redeveloped; obsolete housing
and commercial buildings; defective, obsolete and inadequate street layout; aging and poorly
designed transportation infrastructure; and obtrusive utilities that are obstacles to redevelopment.
The proposed Augusta Tax Allocation District #4 qualifies as a Redevelopment Area under
OCGA § 36-44-3 (7) (B), (C).
Proposed Land Uses After Redevelopment (C)*
The Augusta Tax Allocation District #4 is designed to stimulate the creation of an interconnected
series of economically vibrant clusters downtown centered on activities that include
university/healthcare, conventions/trade/tourism, retail/commercial and small business/innovation.
Significant new private and public investments will spur material improvement in an area that has
long experienced disinvestment. Redevelopment policies and investment will be tailored to emphasize
the strengths of each of these critical downtown nodes while introducing a variety of land uses that
may include new mixes of residential, commercial, entertainment, cultural and recreational
development.
Improved road connections, sidewalks, bike paths and greenways will better connect neighbors and
businesses, transforming a disconnected, difficult-to-access and underdeveloped area of Augusta into
an attractive, economically re-invigorated, pedestrian-and visitor-friendly community that will attract
new residents, employers and workers to Augusta’s core.
Zoning and Land Use are Compatible with Augusta’s Community Vision
The zoning and land uses as described in this redevelopment plan reflect the vision and goals of the
citizens of Augusta and Richmond County as expressed in public meetings and presented in key
planning documents that include the Augusta-Richmond County Comprehensive Development Plan,
the Community Assessment created for the 2008 CDP update, the Augusta-Richmond County Target
Area Master Plan and other public documents as referenced elsewhere in this redevelopment plan.
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Community Vision for the Redevelopment Area
The Community Agenda Component of Augusta’s 2008 Comprehensive Development Plan (July 2008)
was developed to “guide the city’s future and serve as the basis for the policy decisions of the city’s
elected and appointed leaders and staff.” Local redevelopment decisions must be consistent with the
recommendations found in the Community Agenda document.
These recommendations include the community’s vision for downtown Augusta.
Vision for Downtown: Downtown Augusta will maintain and enhance its historic character and
unique mix of land uses. Downtown will continue to reflect the predominant characteristics of a
historic central business district, while at the same time adapting to the changing environment
around it. Underutilized parcels will be redeveloped in a manner consistent with the overall vision
for downtown and with respect for existing development patterns and the historic architecture in
the area. Redevelopment will include new medium- and high-density housing, additional
commercial and office development, new civic and institutional facilities and shopping and
entertainment facilities. Adaptive reuse of historic buildings will be a key component. New
development will respect the scale, massing, architecture and other design elements of the
existing historic structures.
Recommended Development Patters named in the plan include:
1. New residential, commercial and institutional development built in accordance with
established design guidelines and with respect for the historic character and traditional
development pattern of downtown.
2. Medium and high-density housing in both new structures and existing buildings
3. Office, retail, service and entertainment development in both new and existing structures
4. Enhanced arts, entertainment and sports facilities.
5. Stronger physical connections between the riverfront and downtown.
6. Public infrastructure (public buildings, streets, landscaping, parks, sidewalks, etc.) that
support and complement other development.
7. Attractive gateways to the city supplemented by a coordinated way finding signage.
8. Transportation system that accommodates all modes of travel and is accessible to all.
Additionally, general guidelines about the city’s Future Development Patterns Map are offered:
Downtown Character District – The Central Business District will continue to be a unique
mixed-use area with redevelopment and revitalization continuing in accordance with a
development plan currently (July 2008) being drafted for downtown Augusta and North Augusta,
South Carolina.
Proposed Redevelopment Projects (D)*
Proposed Private Redevelopment Projects and Investment
Several key parcels in downtown Augusta were the focus earlier of planned or potential projects that
have either stalled or died on the drafting table. As has been proven in Augusta’s other targeted TAD
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redevelopment areas, a strategically positioned downtown tax allocation district will better attract
new investment to these areas in the new TAD #4.
This new TAD is designed to help direct redevelopment investment conservatively estimated in the
amount of $316 million to several core downtown areas that will then generate additional investment
as these development open and attract additional economic activity to city’s Central Business District:
Holiday Inn Express & Suites, 444 Broad St. This $6 million, 70,000 square foot
redevelopment will transform the former Regency Inn originally purchased for $588,500 in
2009 by T.R. Reddy. The Holiday Inn will offer 110 rooms, eight suites and three meeting
rooms at a price point that will help attract more conventioneers and visitors to the new TEE
Center. With approval of the TAD #4, construction is scheduled to begin early in 2013.
Biotechnology Research Park and public space/performing arts or recreational uses on the
17-acre Golf Gardens tract along the Savannah River recently acquired by Georgia Life
Sciences University. Although no official proposal has been announced, a bioresearch center
as envisioned on this site would attract innovative companies and faculty-led start-ups that
will increase the university’s patent activity and licensing income while generating
significant new income and jobs in the commercialization of new products and processes.
Reynolds Street Train Depot. Now cleaned of contaminants and newly improved, the 4,309-
square-foot depot will be converted to a privately held mix of uses, possibly retail and
cultural.
I.M. Pei-designed
Chamber of Commerce
building on Broad
Street. This 6,654 s.f.
building, once
renovated, will host a
high-tech business
“collaboration center”
for up to 15 Augusta-
area entrepreneurial
businesses.
Old Downtown Library
on Greene Street.
Developer Wayne Miller recently bid $425,000 for the property and announced plans to
convert it into a business incubator and information data center.
Walmart Neighborhood Market, 130-room extended stay hotel, several new restaurants.
The recently announced 40,000 s.f. Walmart redevelopment proposed for this area will
transform an area well-positioned to serve downtown Augusta’s university/medical cluster.
New/renovated loft housing and small businesses supporting students. The recent merger
of Georgia Health Sciences University and Augusta State University – and student growth
that is projected to attract as many as 7,000 additional students – will generate new
demand for housing and small businesses that support the needs of this population. The
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TAD will make it easier for investors to create more student-friendly living and retail spaces
downtown.
Projects Planned &
Proposed Estimated Value at
Completion
Holiday Inn Express & Suites
Biotechnology Research Park
Walmart Neighborhood Market
Reynolds St. Train Depot – mixed
uses
Old Chamber of Commerce Building
high-tech business incubator
Housing/retail supporting 7,000-
student university growth
$ 6 million
$ 75 million
$ 10 million
$ 250,000
$ 500,000
$ 225 million
The redevelopment costs for all public improvements will be funded by combination of public and
private sources identified prior to and during redevelopment. These potential funding sources are
listed in detail in a later section titled, “Method of Financing /Proposed Public Investments.”
Public Projects Proposed
The Board of Commissioners of Augusta-Richmond County and the Development Authority of
Richmond County will consider using increments from the tax allocation district to help support public
projects that have been proposed in the city’s various planning documents. These projects include,
but are not limited to:
Rehabilitation of and efforts to preserve the historic significance of the Old Richmond
County Courthouse.
Renovation of additional historic buildings that may include the old public library and an
abandoned school for sustainable reuse as an arts center, museum and live and work
spaces.
Streetscaping on R.A. Dent Boulevard and other thruways that will help connect the Laney-
Walker and Bethlehem neighborhoods to the Georgia Health Sciences University, the
hospitals and the downtown Augusta Central Business District.
Recent Improvement Initiatives
Private Projects
Sutherland Mill – medical condos/offices (TAD #1)
JB White’s Building – residential and retail (TAD #1)
Public Projects
St. Sebastian/Greene Street Extension Project - $30.3 million road improvement / extension.
Trade, Exhibit and Event Center (TEE Center) - About 120,000 square feet. $20 million in
SPLOST funds.
Laney-Walker/Bethlehem Redevelopment
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Augusta Judicial Center & John H. Ruffin, Jr. Courthouse
Headquarters Library for the East Central Georgia Regional Library System
Georgia Medical College/Georgia Health Sciences University expansion – The new College of
Dental Medicine building recently earned Silver LEED (Leadership in Energy and
Environmental Design) certification and was recognized as the Best Higher
Education/Research Project for 2011 by ENR Southeast magazine. And the J. Harold
Harrison, M.D. Education Commons building just held its groundbreaking Nov. 28.
Additional Improvement Initiatives
Augusta-Richmond County Target Area Master Plan
Developed by EDAW/Trinity Plus One Consultants, this report proposed that Augusta-
Richmond County develop public-private partnerships with major Augusta employers
including Georgia Health Sciences University (Medical College of Georgia), the Georgia
Medical Center Authority, Paine College, the Augusta-Richmond County Housing
Authority, the Richmond County Board of Education and the State of Georgia to ensure
the success of a redevelopment strategy for close-in neighborhoods, the Central Business
District and other nearby areas.
Projects as proposed in the Target Area Master Plan lay the framework for future
redevelopment in this area of Augusta. They include infill housing, mixed-use
developments that include multi-family housing and retail, canal improvements, park and
recreation areas, and the removal of CSX lines that run through the area.
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A Shared Vision: Augusta/North Augusta 2008 Master Plan
This plan updated an earlier City Center Master Plan produced by Augusta Tomorrow, an
association of business and civic leaders whose mission is “To serve the community at
large by planning, promoting, and implementing the development of Augusta with
particular emphasis on the city center.”
In its initial report, ICON Architecture defines the study area, looks at recent
developments and summarizes downtown Augusta’s attributes and obstacles to
revitalization. It also contains proposed focus areas for redevelopment as well as
potential strategies, initiatives, projects and next steps. Several of the findings in this
study were reported in the Augusta Redevelopment Plan and TAD #1.
Urban Area Master Plan – The Westobou Vision
In 2009, the Augusta Commission and the North Augusta City Council endorsed this new
Master Plan to guide the economic development initiatives of both cities towards a
sustainable future. The boundaries of "The Westobou Vision" included the traditional
downtowns of North Augusta and Augusta and surrounding neighborhoods. Downtown
and the Medical/Health Sciences District are two of the primary focus areas in the plan.
Augusta Tomorrow is working with stakeholders and government to help implement the
plan.
Augusta Development Agenda, Report 1 – Finding Opportunities For A More Sustainable
Augusta (November 12, 2009)
This plan sets an agenda for the next two decades for Augusta that establishes clear
priorities for public investment and attracts private participation. The Westobou Vision is
identified in this report for its “market projects’” to catalyze the redevelopment of
downtown.
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Contractual Relationships (E)*
Pursuant to O.C.G.A. §34-44-3(a), the Augusta-Richmond County Commission (ARCC) will act as the
redevelopment agent and will exercise redevelopment powers as needed to implement this plan. In
doing so, the ARCC may conduct the following activities and enter into the following contracts:
Coordinate implementation activities with other major participants in the redevelopment plan and
their respective development and planning entities, including the Development Authority of
Richmond County, the Downtown Development Authority of Augusta and other stakeholders, as
well as other Augusta-Richmond County departments involved in implementing this
redevelopment plan.
Conduct (either directly or by subcontracting for services) standard predevelopment activities,
including but not limited to site analysis, environmental analysis, development planning, market
analysis, financial feasibility studies, preliminary design, zoning compliance, facilities inspections and
overall analysis of compatibility of proposed development projects with the Augusta-Richmond County
Comprehensive Plan.
Enter into development agreements with private developers to construct infrastructure and vertical
developments to implement the redevelopment plan.
Negotiate and enter into public-private ventures, loans to private enterprise and intergovernmental
agreements as needed.
Coordinate public improvement planning, design and construction among the Consolidated County and
State agencies and departments.
Prepare (either directly or through subcontract to other appropriate entities) economic and financial
analyses, project-specific feasibility studies and assessments of tax base increments in support of the
issuance of tax allocation bonds by the Consolidated County.
Augusta will enter into contractual relationships with qualified vendors for the provision of
professional and other services required in qualifying and issuing the bonds including, but not limited
to, legal, underwriting, financial analysis and other related services.
The Augusta-Richmond County Commission will perform other duties as necessary to implement the
redevelopment plan.
Relocation Plans & Payments (F)*
As is currently foreseen, no relocation activity will be necessary for redevelopment to occur in the
proposed Downtown Augusta Tax Allocation District #4.
In cases where public funds are used for property acquisition and there may be a relocation of
existing private homes or businesses, such relocation expenses will be provided to tenants and users
for relocation under all applicable federal, state and local guidelines, as required.
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Redevelopment Plan for Tax Allocation District #4
In any case where there is relocation of existing public housing or other public facilities, such
relocation expenses may be provided for under all applicable federal, state and local guidelines.
Zoning & Land Use Compatibility (G)*
The redevelopment area within Augusta-Richmond County’s proposed Downtown Tax Allocation
District #4 contains approximately 594.43 acres (339.20 acres are taxable) classified for zoning and
land use as described in the Augusta-Richmond County 2008 Comprehensive Development Plan.
Land Use Compatibility
Current and future plans for parcels within the proposed Downtown Redevelopment Area conform to
the mix of uses described in the Land Use chapter of the city’s latest Comprehensive Plan.
Appropriate land uses within this area, where consistent with recommended development patterns,
are identified as:
Low-Density Urban Residential
High-Density Urban Residential
Professional Office
Commercial
Industrial
Public / Institutional
Transportation / Communications / Utilities
Parks / Recreation / Conservation
Mixed Use (limited – commercial and institutional predominate in CBD)
Additionally, the boundaries of the proposed Downtown TAD #4 fall within one of the relatively new
character areas designated by the Augusta-Richmond Planning Commission. Its proposed uses are
based on special characteristics Augusta’s elected officials and citizens have found are important to
preserve or enhance and its potential to again be a unique magnet for the region, given the right
planning and development guidance. Its challenging development patterns and issues require special
attention to address.
The character area comprising the proposed Augusta Redevelopment Area and TAD #4 and its
current land uses are described in the commission’s report, Preliminary Character Areas in Augusta,
as follows:
Downtown Augusta is where the city was founded and first developed. Downtown has the
major characteristics of a traditional central business district, including a wide variety of
land uses (retail, office, cultural, entertainment, financial, government, open space,
industrial and institutional), high level of access for vehicles, pedestrians and transit, a mix
of architectural styles, medium to high-density residential development, and commercial
buildings with no front or side setbacks.
Over two dozen downtown properties are listed individually on the National Register of
Historic Places. Much of downtown is within the boundaries of a National Register Historic
District and / or a local historic district. Downtown Augusta borders the Savannah River and
is bisected by part of the Augusta Canal National Historic Landmark.
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These uses have been described more simply as “Downtown: Historic districts and properties, historic
central business district, mix of uses, expressway, riverfront recreational and entertainment, canal.”
Existing Zoning Districts and Overlays
Plans for the proposed Downtown Redevelopment Area will conform to all zoning classifications for
downtown Augusta’s central business district and the riverfront as described in the Comprehensive
Plan and the Comprehensive Zoning Ordinance of Augusta, Georgia.
This zoning request is compatible with the zoning classifications that exist for the Downtown Augusta
Area, which include:
Residential District
Professional District
Business District
Industrial District
Special Districts, including Planned Development Riverfront
Savannah River Corridor Protection District
Historic Properties within TAD Boundaries (J)*
Downtown Augusta’s place in American history is made evident in its many national and local historic
districts and properties, at last count approaching approximately 6,200 properties.
The city’s downtown central business district encompasses the rise and fall and rebirth of the city’s
development history. Two of the three areas designated as Local Historic Districts by the Augusta-
Richmond County Planning Commission are located within this area: Downtown and Olde Town.
Additionally, several of the city’s National Register Historic Districts and properties are located
partially or wholly within this area, including the Augusta Canal National Heritage Area/Historic
Augusta Canal and Industrial District and the Augusta Downtown Historic District.
Most of the properties of the downtown redevelopment area proposed fall within the city’s Downtown
Historic District, the parcels on the block bounded by Gordon Highway, Watkins Street, Walton Way
and Fourth Street are non-contributing properties within the Olde Town Historic District.
These areas contain many architecturally and historically significant structures targeted for
preservation. Just this November, Historic Augusta presented its Preservation Award to the Red Star
Building at 531 James Brown Blvd. (saved from near collapse), the Wier/Stewart building at 982
Broad Street now occupied by small creative companies and the Henry-Cohen House at 9920 Greene
St. (formerly condemned).
Proceeds from the proposed tax allocation district can be used towards the rehabilitation of historic
structures that will have public uses, such as libraries, museums and schools.
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Redevelopment Plan for Tax Allocation District #4
If public funds are used to alter any historic property within Augusta-Richmond County’s proposed
redevelopment area and TAD, such alterations will follow relevant federal, state and local guidelines
and requirements.
Method of Financing / Proposed Public Investments (H)*
TAD proceeds may be used to supplement funding by public and private sources for improvements
that spur private redevelopment activity.
As estimated for the Augusta’s Downtown TAD #4, the costs eligible for TAD #4 reimbursement will
be decided on a “pay as you go” basis for each new development that occurs within the TAD #4.
These redevelopment costs may fluctuate based on costs for labor, equipment and materials, and as
such are estimated to range anywhere from 3.9 percent to 16.1 percent of the total projected private
investment.
Proposed public investments that are expected to occur within Augusta’s TAD #4 follow.
*These estimates are in constant 2013 dollars and as such are subject to revision as this Redevelopment
Plan is implemented.
As of the date of this plan, the private redevelopment investments proposed for projects within
Augusta’s Downtown TAD #4 Redevelopment Area are estimated to add up to an estimated $316
million in value to downtown Augusta in 2013 dollars. (Note: This investment estimate is subject to
revision as the redevelopment plan is implemented.)
The redevelopment costs for all public and private improvements will be funded by public and private
sources as identified prior to and during redevelopment. These sources may include, but are not
limited to:
Types of Public Investment Proposed within AUGUSTA TAD #4
(All Funding Sources)
Capital Costs for: Public Works and Improvements
Land Acquisition and Development
Demolition and Site Work
Renovation, Rehabilitation, Reconstruction
Professional Services: Environmental and Permitting
Construction Services: Architectural and Engineering
Project Fees: Consulting and Management
Misc. TAD-related expenses
Augusta TAD #4 Eligible Improvements are Estimated
to Range from $12 million to $51 million*
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Redevelopment Plan for Tax Allocation District #4
Existing federal and state funding agencies and programs for transportation improvements,
community redevelopment and other uses as they apply;
Proceeds of tax allocation bonds, commercial financing, and/or tax allocation increment;
County capital improvement funds, such as those generated by the County’s Special 1%
Sales Tax, SPLOST and Hotel-Motel Room Tax currently in place;
Local bonds;
Private development funds;
Private donations; and
Other federal, state and local grant and funding sources as appropriate and available.
Q & A about the Augusta TAD #4
How can a TAD help fund the redevelopment of the Augusta TAD?
A tax allocation district, once created by Augusta-Richmond County, offers another way to finance
improvements for redevelopment within the TAD boundaries. As this property is redeveloped and
therefore improved, any property tax revenue increase within the TAD is deposited into a special
fund to pay for the redevelopment costs within the TAD.
Tax exempt bonds may be issued to pay for infrastructure and other eligible redevelopment costs in
partnership with private developers. As the TAD area is redeveloped, the tax increment resulting from
these redevelopment projects is used to retire any bonds issued to fund eligible redevelopment costs.
No general fund dollars are used to repay TAD bonds.
Why is the TAD a good policy decision?
Using TAD financing to fund construction of infrastructure will enable Augusta-Richmond County to
leverage from $40,000 to as much as $2.2 million in positive property tax increments annually to
provide the infrastructure necessary to eventually generate approximately $316 million in private
sector investment in the TAD without tapping into current tax revenues and without adding
new taxes.
This investment will generate up to hundreds of direct new jobs and significant new property tax
revenues. It will increase income opportunities for local residents and raise sales revenues for area
businesses. The fully completed redevelopment will provide Augusta-Richmond County with
significant new sources of a broad range of employment opportunities – from retail to high-tech and
small business jobs – in an area of the county that is not now pulling its fair share of the property tax
load. Property values in the surrounding areas are also expected to increase, further enhancing the
Consolidated County’s property tax base.
If TAD bonds are issued, once they are retired Augusta will receive the full property tax increment
from the development. If no bonds are issued and if property values within the TAD rise faster than
projected, Augusta will receive the difference between the infrastructure costs earmarked for
payments and the increment collected.
Can Augusta-Richmond County use the new tax revenues for projects outside the TAD?
Why do they have to stay in the TAD?
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Redevelopment Plan for Tax Allocation District #4
Positive tax increments are NOT generated in the redevelopment area unless private developers
invest in new construction. Without the TAD, there are no significant new tax revenues. The
redevelopment projects as planned for the proposed Downtown Redevelopment Area are not
financially viable without TAD financing for the infrastructure and other eligible improvements.
The purpose of the Augusta TAD #4, as proposed, is to use positive tax increments to make private
development possible.
Augusta-Richmond citizens will reap the benefits of the private investment – and public capital
improvements planned for the TAD – without having to use current tax revenues to pay for necessary
infrastructure improvements.
Assessed Valuation of the Redevelopment Area (I)*
The 2013 fair market value of the taxable parcels in the proposed redevelopment area totals
$322,697,890 with an assessed (taxable) value of $129,079,156, according to the Augusta-Richmond
County Tax Assessors office. Despite nearly three decades of redevelopment efforts, Augusta’s
downtown has not met its full potential, nor has it contributed to the overall growth of the county.
Pursuant to the Redevelopment Powers Law, upon adoption of the Downtown Redevelopment Plan
and the creation of the tax allocation district the Augusta-Richmond County Commission will request
that the Commissioner of Revenue of the State of Georgia certify the tax base for 2013, the base
year for the Augusta Tax Allocation District #4.
Once this redevelopment plan and TAD are approved, and the financing of eligible improvements is
implemented via pay-as-you-go or the issuance of tax allocation bonds, this area is expected to
stimulate private investment that will expand the tax base. In addition, the redevelopment proposed
is intended to create an environment that encourages additional new development in the area – a
spillover effect – leading to an overall increase in property values that further improves revenue
generation within Augusta.
Upon completion of the redevelopment of the Augusta TAD #4 as presented in this plan, the
redeveloped acreage in this tax allocation district is projected to include new developments that will
add an estimated fair market value of approximately $316 million to the area.
Creation & Termination Dates for TAD (K)*
The Augusta Tax Allocation District #4 will be created effective December 31, 2013. The
Redevelopment Powers Law provides that the district will be in existence until all redevelopment
costs, including debt service, are paid in full.
“The existence of a tax allocation district shall terminate when the local legislative body, by
resolution, dissolves the district, but no such resolution may be adopted until all redevelopment costs
have been paid.” (OCGA 36-44-12)
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Redevelopment Plan for Tax Allocation District #4
Tax Allocation Increment Base Value (M)*
On or before December 30, 2013, the Augusta-Richmond County Commission will apply to the
Georgia State Revenue Commissioner for a determination of the tax allocation increment base of the
proposed tax allocation district. As a part of this process, the commission will amend Augusta’s Tax
Allocation District #1 to delete the parcels from which this TAD #4 has been created. These parcels
will then be included in the determination of the tax allocation increment base for the TAD #4. The
base assessed value for all parcels in TAD #4 is estimated in the following table.
Augusta Tax Allocation District #4 Parcel Information, 2013
Total Number of Parcels (1) 1,098
Total Area Approximately 339.20 acres
Total Assessed Value (40%) of Taxable Parcels in the Augusta TAD #4 $129,079,156
Total Assessed Value (40%) of Taxable Parcels in all TADs(2) $340,636,115
Total Assessed Value of Taxable Parcels in Augusta-Richmond County $3,804,705,958
Value of TAD 4 as a Percent of Augusta/Richmond County’s Total Tax Digest 3.393%
Value of all Augusta TADs as a Percent of Total Tax Digest (2013 values) 8.953%
(1) Tax exempt and utility properties are not reflected in that total (total number of parcels 1324)
(2) Includes parcels in TAD 1, TAD 2,TAD 3 and TAD 4 based on 2013 taxable values
By Georgia law, tax allocation districts are allowed to make up no more than ten percent of a city or
county’s total tax digest. At the time of creation Augusta’s TAD #1, approved in 2008, was valued at
9.4 percent of the City of Augusta’s total tax digest; Augusta’s TAD #2 approved in 2010 was valued
at 0.17 percent; and Augusta’s TAD #3 approved in 2011 was valued at 0.0075 percent of this tax
digest.
Any tax parcels that were formerly included in Augusta/Richmond County’s TAD #1 have been
amended out of that tax allocation district and are now a part of the new TAD #4, creating no
appreciable change in the total assessed value of taxable parcels as a percent of the
Augusta/Richmond County’s total tax digest. TAD #4 is therefore well within the allowable limit.
Total Property Taxes Collected within the Tax District that will serve as the Increment Base
(Total Assessed Value of Taxable Property) $129,079,156
x (Usable Millage) .1681
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Redevelopment Plan for Tax Allocation District #4
= $2,169,821 (Taxes on Base Value)
Ad Valorem Property Taxes Used for Computing Tax Allocation
Increments (N)*
As provided in the Redevelopment Powers Law, the taxes that will be included in the tax increment
base for the tax allocation district are based on the following authorized ad valorem taxes:
2013 MILLAGE RATES
Urban Sales Tax Credit -9.788
Urban Maintenance & Operation 17.775
County Sales Tax Credit -5.983
County Maintenance & Operation 14.025
County Capital Outlay 0.781
Total 16.81
Creation of the tax allocation district will not affect any business improvement districts, community
improvement districts or enterprise zones that exist or are created within the boundaries of the
redevelopment area. Any additional millage levied as a result of a future business improvement
district or community improvement district will not be included in the calculation of the tax allocation
increment.
Tax Allocation Bond Issues (O, P, Q)*
Amount of Bond Issues
Upon adoption of the Downtown Redevelopment Plan, Augusta-Richmond County proposes to fund
the redevelopment on a pay-as-you-go basis. However, if in the future it becomes more economically
advantageous to finance redevelopment costs in the TAD, Augusta reserves the option to issue tax
allocation bonds in one or more bond issues in amounts that will total no more than $20 million.
Term of Bond Issues
In the event Augusta-Richmond County issues tax allocation bonds, the terms of such bonds shall be
no greater than the maximum term permitted by Georgia Revenue Bond law.
Rate of Bond Issues
In the event Augusta-Richmond County issues fixed-rate tax-exempt bonds in the future, the actual
rate will be determined at the time of issuance based upon general market conditions, anticipated
development within the redevelopment area, assessed taxable property values and federal tax law
considerations.
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Redevelopment Plan for Tax Allocation District #4
Positive Tax Allocation Increments (P)*
The positive tax allocation increment for the period covered by the term of any bonds issued is
estimated to range from between $40,500 to $2.2 million annually at full build-out. The actual
amount will depend upon the pace at which the redevelopment plan is implemented and the impact
of the redevelopment activities and other economic factors on the tax base in the district as a whole.
Comparison of Estimated TAD #4 Increments Available to Pay Redevelopment Costs
Total Net
Property Tax
Base Paid to
Taxing District
Increment to
TAD
Net Tax
Base Year
$2,169,821 $2,169,821 0
Base Year +1
$2,210,372 $2,169,821 $40,551
Base Year +10*
$4,305,476 $2,169,821 $2,135,655
* For modeling purposes only: Assumes full build-out at Year 10 to show range
Property to be Pledged for Payment of the Bonds (Q)*
It is anticipated that any bonds issued will be secured by the positive tax allocation increment from
eligible ad valorem taxes levied by the Consolidated Government of Augusta-Richmond County for
operating expenses.
Other Information as Required (R)*
School System Impact Analysis
The Augusta Tax Allocation District #4, Downtown Redevelopment Plan does not propose to include
ad valorem taxes levied by the Richmond County Board of Education in the tax allocation increment.
Therefore, a school system impact analysis is not required for this plan.
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Redevelopment Plan for Tax Allocation District #4
Appendices (L)
Appendix A. Maps & Drawings
1. Redevelopment Plan Boundary Map* - Total Area
2. Current Land Use in Proposed Redevelopment Area
3. Future Development Maps, Future Development Patterns
4. Future Land Use Maps
Appendix B. Augusta-Richmond County Commission
Appendix C. Richmond County Board of Education
Appendix D. References and Other Resources
Appendix E. Tax Parcel ID Numbers
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Appendix A. Maps & Drawings
1. Redevelopment Plan Boundary Map* -- TOTAL AREA
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Appendix A. Maps & Drawings
2. Current Land Uses in Proposed Redevelopment Area
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Appendix A. Maps & Drawings
3. Future Development Map, Future Development Patterns
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Development patterns envisioned for an area of the proposed TAD #4.
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Appendix A. Maps & Drawings
4. Future Land Use
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Downtown Land Use
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Appendix B. Augusta-Richmond County Commission
Deke S. Copenhaver
Mayor
William Fennoy District 1
Corey Johnson
District 2, Mayor Pro Tem
Mary Davis
District 3
Alvin Mason District 4
Bill Lockett District 5
Joe Jackson
District 6
Donnie Smith
District 7
Wayne Guilfoyle
District 8
Marion Williams
District 9
Grady Smith
District 10
Source: Augusta, GA – Official Website, www.augustaga.gov/index.aspx?nid=652,retrieved 11/2013
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Appendix D. References and Resources
Augusta-Richmond County Board of Assessors and Tax Commissioner’s offices
Augusta-Richmond County Planning Commission. Augusta-Richmond County
Comprehensive Plan 2008. http://www.augustaga.gov/index.aspx?NID=319
Augusta-Richmond County Planning Commission. Comprehensive Zoning Ordinance
of Augusta, Georgia. (Amended September 2012).
www.augustaga.gov/DocumentCenter/View/4283
Augusta-Richmond County Planning Commission. Various maps and plans:
http://www.augustaga.gov/index.aspx?nid=290
Sylvia Cooper, “Copenhaver lays out plans for Augusta’s future,” Augusta Chronicle ,
November 4, 2010, retrieved at
http://chronicle.augusta.com/news/government/elections/georgia-elections/2010-11-
04/copenhaver-lays-out-plans-augustas-future.
Georgia Department of Revenue, https://etax.dor.ga.gov/.
Georgia General Assembly – HB 63 (as passed House and Senate) by Rep. Earl
Ehrhart of the 36th. Retrieved at www.legis.state.ga.us/legis/2009_
10/pdf/hb63.pdf.
Georgia Municipal Association, “Tax Allocation Districts Q&A.” Municipal Desk
Reference, retrieved at www.gmanet.com/MDR.aspxCNID=22896.
Rosalind Rubens Newell, of Counsel. Fundamentals of Tax Allocation Districts,”
PowerPoint presented to the Richmond County Board of Education, 2010. McKenna
Long & Aldridge LLP
Attachment number 1 \nPage 36 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 36
Redevelopment Plan for Tax Allocation District #4
Appendix E. Tax Parcel ID Numbers
Parcel No.
035-4-564-00-0
036-3-011-00-0
036-3-034-00-0
036-3-034-04-0
036-3-170-00-0
036-3-192-00-0
036-3-193-00-0
036-3-195-00-0
036-3-237-00-0
036-4-002-00-0
036-4-077-00-0
036-4-089-00-0
036-4-113-00-0
036-4-116-00-0
036-4-119-00-0
036-4-138-00-0
036-4-145-00-0
036-4-205-00-0
036-4-210-00-0
036-4-211-00-0
036-4-219-00-0
036-4-249-00-0
036-4-298-00-0
036-4-305-00-0
036-4-314-00-0
036-4-328-00-0
036-4-363-00-0
037-3-013-00-0
037-3-015-00-0
037-3-018-01-0
037-3-028-01-0
037-3-049-00-0
037-3-122-00-0
037-3-127-00-0
037-3-147-00-0
037-3-156-00-0
037-3-165-00-0
046-1-011-02-0
046-2-108-01-0
047-2-242-00-0
035-4-573-00-0
036-3-190-00-0
036-4-306-00-0
037-3-081-00-0
037-3-134-00-0
046-2-014-00-0
046-2-026-00-0
046-2-114-00-0
046-2-131-00-0
046-2-131-01-0
046-2-132-00-0
046-2-135-00-0
046-2-175-00-0
046-4-112-00-0
046-4-119-00-0
047-1-049-00-0
047-1-054-00-0
047-1-089-00-0
047-1-177-00-0
047-1-180-00-0
047-1-183-00-0
047-1-220-00-0
047-1-221-00-0
047-1-254-00-0
047-1-255-00-0
047-1-263-00-0
047-1-266-00-0
047-1-275-00-0
047-1-285-00-0
047-2-044-00-0
047-2-249-00-0
047-2-250-00-0
047-2-299-00-0
047-3-025-00-0
047-3-034-00-0
047-3-091-00-0
047-3-098-00-0
047-3-189-00-0
047-3-212-00-0
047-3-213-00-0
036-1-037-00-0
036-2-005-00-0
036-2-006-00-0
036-2-039-00-0
036-3-034-02-0
036-3-188-00-0
036-3-191-00-0
036-3-194-00-0
036-3-219-00-0
036-3-234-00-0
036-3-242-00-0
036-4-034-00-0
036-4-088-00-0
036-4-125-00-0
036-4-136-00-0
036-4-254-00-0
036-4-380-00-0
036-4-384-00-0
036-4-390-00-0
037-3-017-00-0
037-3-055-00-0
037-3-146-00-0
037-3-155-00-0
037-3-157-00-0
046-2-061-00-0
046-2-108-00-0
046-4-113-00-0
047-1-062-00-0
047-1-132-00-0
047-1-150-00-0
047-1-179-00-0
047-1-184-00-0
047-1-254-01-0
047-1-278-00-0
047-3-030-00-0
047-3-190-00-0
047-3-201-00-0
047-3-203-00-0
047-3-229-00-0
047-3-246-00-0
036-1-046-00-0
036-3-235-00-0
036-3-238-00-0
036-4-277-00-0
037-3-014-00-0
037-3-029-00-0
037-3-031-00-0
037-3-145-00-0
037-3-166-01-0
037-3-201-00-0
037-3-206-02-0
037-3-206-03-0
037-3-206-04-0
037-3-207-01-0
037-3-207-03-0
037-3-207-04-0
037-3-208-02-0
037-3-208-03-0
037-3-209-02-0
037-3-209-03-0
037-3-210-01-0
037-3-210-03-0
037-3-211-03-0
037-3-211-05-0
037-3-212-01-0
037-3-213-01-0
037-3-213-02-0
037-3-213-04-0
037-3-214-02-0
037-3-214-04-0
037-3-214-05-0
037-3-215-01-0
037-3-215-02-0
037-3-216-02-0
037-3-217-02-0
037-3-217-03-0
037-3-218-01-0
037-3-218-02-0
037-3-218-03-0
046-1-052-00-0
036-1-150-01-0
036-3-200-00-0
036-4-165-00-0
037-3-016-04-0
037-3-028-02-0
037-3-067-00-0
037-3-128-01-0
037-3-207-02-0
037-3-208-01-0
037-3-208-04-0
037-3-208-05-0
037-3-209-04-0
037-3-210-05-0
037-3-211-04-0
037-3-212-02-0
037-3-212-03-0
037-3-212-05-0
037-3-213-03-0
037-3-213-05-0
037-3-214-01-0
037-3-215-03-0
037-3-216-03-0
037-3-217-01-0
046-2-047-00-0
Attachment number 1 \nPage 37 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 37
Redevelopment Plan for Tax Allocation District #4
046-2-098-00-0
046-2-107-00-0
046-2-112-01-0
046-4-109-00-0
046-4-125-00-0
047-1-045-00-0
047-1-192-00-0
047-1-193-00-0
047-1-230-00-0
047-1-260-00-0
047-1-265-00-0
047-1-300-00-0
047-3-035-00-0
047-3-188-00-0
047-3-258-00-0
036-3-012-00-0
036-3-034-03-0
036-3-089-00-0
036-3-169-00-0
036-3-198-00-0
036-3-199-00-0
036-4-081-00-0
036-4-106-00-0
036-4-166-00-0
036-4-220-00-0
036-4-285-00-0
036-4-311-00-0
037-3-048-00-0
037-3-069-00-0
037-3-099-02-0
037-3-144-00-0
037-3-173-00-0
037-3-174-00-0
046-2-048-00-0
046-2-114-01-0
046-4-111-00-0
046-4-134-00-0
046-4-136-00-0
046-4-138-00-0
046-4-139-00-0
047-1-095-00-0
047-1-178-00-0
047-1-181-00-0
047-1-246-00-0
047-2-154-00-0
047-2-155-00-0
047-2-285-00-0
047-2-294-00-0
047-3-027-00-0
047-3-029-00-0
047-3-057-00-0
047-3-102-00-0
047-3-173-00-0
047-3-202-00-0
047-3-210-00-0
036-1-061-00-0
036-2-025-00-0
036-3-035-00-0
036-3-202-00-0
036-3-217-00-0
036-4-044-00-0
036-4-056-00-0
036-4-104-00-0
036-4-105-00-0
036-4-123-00-0
037-3-044-00-0
037-3-046-00-0
037-3-047-00-0
037-3-054-00-0
037-3-065-00-0
037-3-078-00-0
046-1-063-00-0
046-2-002-00-0
046-2-025-00-0
046-2-045-00-0
046-2-052-00-0
046-2-133-00-0
046-4-108-00-0
046-4-126-00-0
047-1-031-00-0
047-1-060-00-0
047-1-061-00-0
047-1-081-00-0
047-1-107-00-0
047-1-144-00-0
047-1-274-00-0
047-2-004-00-0
047-2-056-00-0
047-2-293-00-0
047-3-056-00-0
047-3-096-00-0
047-3-097-00-0
047-3-131-00-0
047-3-174-00-0
047-3-288-00-0
046-4-115-00-0
046-4-128-00-0
046-4-129-00-0
046-4-135-00-0
046-4-141-00-0
046-4-144-00-0
047-3-003-00-0
047-3-005-00-0
047-3-020-00-0
047-3-022-00-0
047-3-026-00-0
047-3-031-00-0
047-3-032-00-0
047-3-039-00-0
047-3-045-01-0
047-3-048-00-0
047-3-049-00-0
047-3-082-00-0
047-3-083-00-0
047-3-084-02-0
047-3-089-00-0
047-3-095-00-0
047-3-107-00-0
047-3-108-00-0
047-3-110-00-0
047-3-137-00-0
047-3-151-00-0
047-3-152-00-0
047-3-153-00-0
047-3-164-01-0
047-3-168-00-0
047-3-191-00-0
047-3-227-00-0
047-3-237-00-0
047-3-261-00-0
047-3-307-00-0
047-3-370-00-0
047-3-374-01-0
047-3-375-00-0
047-4-167-01-0
046-4-143-00-0
046-4-145-00-0
047-3-004-00-0
047-3-010-03-0
047-3-033-00-0
047-3-038-00-0
047-3-054-00-0
047-3-084-00-0
047-3-084-01-0
047-3-086-00-0
047-3-087-00-0
047-3-088-00-0
047-3-090-00-0
047-3-109-00-0
047-3-139-00-0
047-3-141-00-0
047-3-142-01-0
047-3-144-00-0
047-3-155-00-0
047-3-164-00-0
047-3-187-00-0
047-3-208-00-0
047-3-209-00-0
047-3-228-00-0
047-3-239-00-0
047-3-240-00-0
047-3-241-00-0
047-3-242-00-0
047-3-243-00-0
047-3-245-00-0
047-3-250-00-0
047-3-263-00-0
047-3-264-00-0
047-3-267-00-0
047-3-276-00-0
047-3-368-00-0
047-3-369-00-0
047-3-372-00-0
047-4-452-01-0
047-4-452-02-0
036-3-014-00-0
036-4-058-00-0
036-4-075-01-0
036-4-075-02-0
036-4-076-00-0
036-4-086-00-0
036-4-087-00-0
036-4-091-00-0
036-4-097-00-0
036-4-107-00-0
036-4-114-00-0
036-4-115-00-0
036-4-141-00-0
036-4-142-01-0
036-4-146-00-0
036-4-146-01-0
036-4-156-00-0
036-4-199-00-0
036-4-209-00-0
036-4-215-01-0
036-4-218-00-0
036-4-276-01-0
036-4-321-01-0
036-4-364-00-0
037-3-008-00-0
Attachment number 1 \nPage 38 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 38
Redevelopment Plan for Tax Allocation District #4
037-3-053-00-0
037-3-063-00-0
037-3-072-00-0
037-3-113-00-0
037-3-114-00-0
037-3-186-00-0
037-3-192-01-0
046-4-114-00-0
047-3-092-00-0
047-3-163-00-0
047-3-182-00-0
047-3-192-00-0
047-3-262-00-0
047-3-371-00-0
047-3-374-02-0
036-3-013-00-0
036-4-085-00-0
036-4-143-00-0
036-4-157-00-0
036-4-163-00-0
036-4-228-00-0
036-4-282-00-0
036-4-287-00-0
036-4-295-00-0
036-4-301-00-0
036-4-341-00-0
036-4-383-00-0
037-3-010-00-0
037-3-056-00-0
037-3-066-00-0
037-3-080-00-0
037-3-085-00-0
037-3-088-00-0
037-3-094-00-0
037-3-096-00-0
037-3-118-00-0
037-3-123-00-0
037-3-141-00-0
037-3-191-00-0
037-3-192-02-0
037-3-192-03-0
037-3-219-00-0
046-2-012-00-0
046-2-017-00-0
046-2-018-00-0
047-1-011-00-0
047-1-029-00-0
047-1-032-00-0
047-1-085-00-0
047-1-112-02-0
047-1-163-00-0
047-1-191-00-0
047-2-041-01-0
047-3-042-00-0
047-3-044-00-0
036-4-063-00-0
036-4-075-00-0
036-4-162-00-0
036-4-185-00-0
036-4-221-00-0
036-4-221-01-0
036-4-235-00-0
036-4-247-00-0
036-4-248-00-0
036-4-251-00-0
037-3-001-06-0
037-3-009-00-0
037-3-032-00-0
037-3-060-00-0
037-3-086-00-0
037-3-095-00-0
037-3-117-00-0
037-3-120-00-0
037-3-153-00-0
037-3-157-01-0
037-3-157-02-0
037-3-163-00-0
037-3-194-00-0
046-2-008-00-0
046-2-016-00-0
046-2-038-00-0
046-2-053-01-0
046-2-087-00-0
047-1-007-00-0
047-1-041-00-0
047-1-044-00-0
047-1-048-00-0
047-1-087-00-0
047-1-108-00-0
047-1-121-00-0
047-1-125-00-0
047-1-131-00-0
047-2-038-00-0
047-2-042-01-0
047-2-149-00-0
036-3-090-00-0
036-4-094-00-0
036-4-121-00-0
036-4-216-00-0
036-4-227-00-0
036-4-230-00-0
036-4-236-00-0
036-4-261-00-0
036-4-276-00-0
036-4-283-00-0
037-3-012-00-0
037-3-016-03-0
037-3-019-00-0
037-3-036-00-0
037-3-071-00-0
037-3-104-00-0
037-3-124-00-0
037-3-178-02-0
046-2-021-01-0
046-2-077-00-0
046-2-113-00-0
046-2-164-00-0
046-2-165-00-0
046-4-122-00-0
047-1-003-00-0
047-1-005-00-0
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047-1-123-00-0
047-1-149-00-0
047-1-166-00-0
047-1-185-00-0
047-1-195-00-0
047-1-208-01-0
047-1-208-03-0
047-1-212-01-0
047-1-231-00-0
047-1-244-00-0
047-2-142-01-0
047-2-158-00-0
047-3-061-00-0
036-3-010-00-0
036-4-066-01-0
036-4-186-00-0
036-4-227-01-0
036-4-244-00-0
036-4-263-01-0
036-4-296-00-0
036-4-330-00-0
037-3-011-00-0
037-3-077-00-0
037-3-097-00-0
037-3-099-00-0
037-3-126-00-0
037-3-136-00-0
037-3-140-00-0
037-3-177-00-0
046-2-007-00-0
046-2-021-00-0
046-2-109-00-0
046-2-110-00-0
046-2-139-00-0
047-1-056-00-0
047-1-077-00-0
047-1-092-00-0
047-1-113-00-0
047-1-114-00-0
047-1-124-00-0
047-1-133-01-0
047-1-142-01-0
047-1-176-00-0
047-1-210-00-0
047-1-218-00-0
047-1-277-00-0
047-1-298-00-0
047-2-007-00-0
047-2-037-00-0
047-2-040-00-0
047-2-058-03-0
047-2-143-00-0
047-2-152-00-0
036-1-054-00-0
036-3-002-00-0
036-4-005-00-0
036-4-047-01-0
036-4-082-00-0
036-4-154-00-0
036-4-169-00-0
036-4-245-00-0
036-4-250-05-0
036-4-252-00-0
036-4-263-00-0
036-4-326-00-0
036-4-329-00-0
036-4-388-00-0
037-3-001-02-0
037-3-092-01-0
037-3-151-00-0
037-3-154-00-0
037-3-171-00-0
037-3-196-01-0
046-2-085-00-0
046-2-092-00-0
046-2-102-02-0
046-2-105-00-0
046-2-138-00-0
Attachment number 1 \nPage 39 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 39
Redevelopment Plan for Tax Allocation District #4
046-2-173-00-0
046-4-080-00-0
046-4-764-00-0
047-1-248-01-0
047-1-270-00-0
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036-4-109-00-0
036-4-168-00-0
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046-2-056-00-0
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046-4-131-00-0
046-4-137-00-0
047-1-079-00-0
047-1-086-00-0
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Attachment number 1 \nPage 40 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 40
Redevelopment Plan for Tax Allocation District #4
046-2-063-00-0
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Attachment number 1 \nPage 41 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 41
Redevelopment Plan for Tax Allocation District #4
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Attachment number 1 \nPage 42 of 43
Item # 26
Laying the Groundwork for Strategic Investments & Growth Page 42
Redevelopment Plan for Tax Allocation District #4
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Attachment number 1 \nPage 43 of 43
Item # 26
AUGUSTA, GEORGIA
A RESOLUTION
A RESOLUTION CREATING THE DOWNTOWN
REDEVELOPMENT AREA AND TAX ALLOCATION
DISTRICT NUMBER FOUR -- DOWNTOWN;
DESIGNATING THE BOUNDARIES OF THE
REDEVELOPMENT AREA AND TAX ALLOCATION
DISTRICT; ESTABLISHING THE TAX ALLOCATION
INCREMENT BASE FOR THE TAX ALLOCATION
DISTRICT; ADOPTING A REDEVELOPMENT PLAN
FOR THE AREA; RESERVING THE ABILITY TO
ISSUE AND SELL TAX ALLOCATION BONDS OR
OBTAIN OTHER FINANCING NECESSARY TO
EFFECTUATE THE REDEVELOPMENT OF THE
AREA; TO MAKE CERTAIN FINDINGS REGARDING
TAXES PLEDGED TO FINANCE REDEVELOPMENT
COSTS; AUTHORIZING THE AUGUSTA RICHMOND
COUNTY COMMISSION TO ACT AS THE
REDEVELOPMENT AGENCY TO IMPLEMENT THE
REDEVELOPMENT PLAN PURSUANT TO THE
REDEVELOPMENT POWERS LAW; AND FOR
OTHER PURPOSES.
WHEREAS, O.C.G.A. §36-44-1, et seq., is known and may be cited as the
Redevelopment Powers Law; and
WHEREAS, the Redevelopment Powers Law (O.C.G.A. §36-44-1, et seq.) provides
for the exercise of redevelopment powers, the adoption of redevelopment plans, and the
creation tax allocation districts by counties and municipalities in the State of Georgia; and
WHEREAS, the purpose of the Redevelopment Powers Law is to improve
economic and social conditions within substantially underutilized, as well as economically
and socially depressed urban areas that contribute to or cause unemployment, limit the tax
resources of counties, municipalities and consolidated governments while creating a greater
demand for governmental services, have a deleterious effect upon the public health, safety,
morals and welfare, and impair or arrest the sound growth of the community; and
WHEREAS, pursuant to House Bill 773 (2006 GA. LAWS p. 4507, et seq.) as
approved by a majority of the voters in a referendum held on November 7, 2006, Augusta-
Richmond County is authorized to exercise the redevelopment powers as delineated by the
Redevelopment Powers Law; and
Attachment number 2 \nPage 1 of 5
Item # 26
2
WHEREAS, it is in the public interest of Augusta-Richmond County that the
Redevelopment Powers Law be exercised to improve economic and social conditions of the
Downtown Redevelopment Area in order to abate or eliminate deleterious effects of its
current depressed and underutilized state; and
WHEREAS, the Augusta Richmond County Commission finds that the Augusta
Downtown Redevelopment Area has not attracted significant private investment for office,
industrial, or other commercial or recreational uses; and
WHEREAS, the Augusta Richmond County Commission finds that the Augusta
Downtown Redevelopment Area holds a substantial number of underutilized properties
with aged, deteriorating, poorly maintained and low-value structure; vacant and/or
underutilized properties; poorly sited surface parking and other low-end uses that are less
desirable now than if redeveloped; obsolete housing and commercial buildings; defective,
obsolete and inadequate street layout; aging and poorly designed transportation
infrastructure; and obtrusive utilities that are obstacles to redevelopment; and
WHEREAS, the Augusta Richmond County Commission finds that the Augusta
Downtown Redevelopment Area qualifies as a Redevelopment Area under O.C.G.A. §36-
44-3(7(B)(C); and
WHEREAS, adoption of the Augusta-Richmond County Redevelopment Plan and
creation of Tax Allocation District Number Four - Downtown is necessary to redevelop and
revitalize this area through the use of targeted financing and public/private partnerships;
and
WHEREAS, it is in the public interest of Augusta-Richmond County that the
Redevelopment Powers Law be exercised to improve the physical and economic decline of
the Downtown Redevelopment Area in order to remedy the detrimental effects of its current
depressed and underutilized state; and
WHEREAS, a Redevelopment Plan has been prepared for the Downtown
Redevelopment Area in accordance with O.C.G.A. §36-44-3(9), including to specifically:
determine that positive tax increments deposited in the Downtown TAD
special fund will be insufficient to pay principal and interest on bonds or
other financing instrument to be issued to finance redevelopment costs for
the redevelopment described in the redevelopment plan; and
identify the property proposed to be pledged for payment or security for
payment of tax allocation bonds which property includes positive tax
allocation increments derived from the Downtown TAD, as well as all or
part of general funds that are related to local option sales taxes collected
within the Downtown TAD; and
Attachment number 2 \nPage 2 of 5
Item # 26
3
WHEREAS, the Commission has held a public hearing on the Downtown
Redevelopment Plan and has advertised adoption of this TAD Resolution as required by the
Redevelopment Powers Law; and
WHEREAS, the Augusta-Richmond County Commission now desires to adopt the
Downtown Redevelopment Plan and create Tax Allocation District Number Four--
Downtown.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF
AUGUSTA-RICHMOND COUNTY, GEORGIA HEREBY RESOLVES AND BY
THE AUTHORITY OF SAME IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. The Augusta-Richmond County Commission finds and declares that
the Augusta-Richmond County Downtown Redevelopment Area has not been subject to
growth and development through private enterprise and would not reasonably be anticipated
to be developed without the approval of the Downtown Redevelopment Plan (hereinafter
“Redevelopment Plan”).
Section 2. The Augusta-Richmond County Commission finds and declares that
improvement of the Augusta-Richmond County Downtown Redevelopment Area, as
defined in the Redevelopment Plan, is likely to enhance the value of a substantial portion of
other real property in the district.
Section 3. The Augusta-Richmond County Commission adopts and incorporates
herein by reference the Redevelopment Plan, attached as Exhibit “A,” as the Redevelopment
Plan for the Downtown pursuant to the Redevelopment Powers Law.
Section 4. Augusta-Richmond County creates Tax Allocation District Number
Four-Downtown pursuant to the Redevelopment Plan and the Redevelopment Powers Law.
Section 5. The Augusta-Richmond County Tax Allocation District Number Four-
- Downtown is hereby created as of December 31, 2013, and shall continue in existence until
all redevelopment costs, including financing costs and debt service on tax allocation bonds,
are paid in full.
Section 6. Augusta-Richmond County hereby establishes the estimated Tax
Allocation Increment Base of $129,079,156 for the Augusta-Richmond County Tax
Allocation District Number Four-Downtown. The real property taxes to be used for
computing tax allocation increments are specified in the attached Redevelopment Plan and
incorporated herein by reference.
Section 7. The property proposed to be pledged for payment or as security for
payment of redevelopment costs or tax allocation bonds will include the positive ad valorem
tax allocation increment from ad valorem taxes levied on all taxable real property within the
boundaries of Tax Allocation District Number Four-Downtown. In addition, pursuant to
Attachment number 2 \nPage 3 of 5
Item # 26
4
O.C.G.A. §§36-44-8(3)(F), 36-44-9(e), 36-44-14, and 36-44-20, the property pledged for
payment and as security for payment of redevelopment costs or tax allocation bonds may
also include the portion of general fund revenues that are related to certain local option sales
taxes collected within the TAD.
Section 8. The Augusta-Richmond County Commission is hereby as the
redevelopment agency to exercise redevelopment powers as necessary to implement the
provisions of the Redevelopment Plan and effectuate the redevelopment of the Downtown
Redevelopment Area, in accordance with O.C.G.A. §36-44-3(6).
Section 9. The Augusta-Richmond County Commission reserves the option, but
is not required, to authorize the issuance of tax allocation bonds and/or obtain commercial
bank financing and to use the proceeds of any tax allocation bonds or financing for any and
all eligible uses including, without limitation, costs of issuance of the tax allocation bonds or
commercial financing; capital costs of public and private improvements, including but not
limited to greenspace, parks and trails; streets, traffic control devices, bridges and parking
facilities; utilities, drinking water, storm and sanitary sewers; sidewalks, lighting and
streetscapes; restoration of historic facilities; environmental remediation; professional
services costs, including fees for architectural, legal, engineering and environmental services;
real estate assembly; and such other uses deemed necessary pursuant to provisions of the
Redevelopment Plan and the Redevelopment Powers Law, as it has been or hereafter may be
amended.
Section 10. The Augusta-Richmond County Commission hereby instructs and
authorizes the Tax Commissioner, Tax Assessor and Finance Director to take all appropriate
measures to identify tax parcels within the Downtown TAD upon the tax digest, to allocate
all positive tax allocation increments, and to establish a Special Fund for the accrual of tax
allocation increments as provided by the Redevelopment Powers Law, as it has been or
hereafter may be amended.
Section 11. All resolutions and parts of resolutions in conflict with this resolution
are hereby rescinded to the extent of such conflict.
Adopted and approved by the Commission of Augusta-Richmond County, Georgia
this ___ day of ________________, 2013.
AUGUSTA RICHMOND COUNTY COMMISSION
BY:______________________________________________
Mayor
ATTEST:
BY:______________________________________________
Clerk of Commission
Attachment number 2 \nPage 4 of 5
Item # 26
5
EXHIBIT “A”
DOWNTOWN REDEVELOPMENT PLAN
for
TAX ALLOCATION DISTRICT #4- DOWNTOWN
Attachment number 2 \nPage 5 of 5
Item # 26
Commission Meeting Agenda
12/17/2013 2:00 PM
Approve and Execute required agreements for GMA Lease Pool Compliance
Department:Finance
Caption:Approve and execute required agreements for Georgia Municipal
Association Lease Pool compliance.
Background:Augusta participates in the GMA Lease Pool which is a program
offering extraordinary low interest rates in order to manage cash
flow regarding purchases of equipment thru the capital outlay
portion of its budget.
Analysis:The program which is adminitered by Georgia Municpal
Association has safeguard in its agreement with the provider, JP
Morgan, requiring that JP Morgan post collateral should its credit
rating fall below a certain level. That has occured and JP Morgan
will pledge the collateral. There are certain actions that must be
taken by each member of the "pool" and GMA. These are outlined
in the attached talking points.
Financial Impact:none if Augusta executes the agreements
Alternatives:do not execute the agreements, withdraw from the pool and bear
any financial risk ourselves
Recommendation:Follow the recommendation of GMA and take the required steps:
1. Register with the CFTC 2. Execute the Credit Support Annex 3.
Execute the Bilateral Dodd-Frank Agreement 4. Adopt the model
resolution provided by GMA
Funds are Available
in the Following
Accounts:
none required
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
To: GMA 1998 Pool Members
From: Matt Williams, Manager, Financial Service Programs
Re: Dodd-Frank Act Compliance Talking Points
The City is party to an interest rate exchange agreement in connection with its participation in
GMA’s 1998 Equipment Leasing Program. This program has offered the City and other
participating local governments the opportunity to lease-purchase equipment at extraordinarily
low interest rates for the past 15 years;
These low rates are a result of the innovative structure of the 1998 Certificates of Participation
transaction that funded the program, which was comprised of individual interest rate
derivatives, a cap on such interest rates, and very favorable rates of return on invested fund
balances;
Further safeguards in the agreements require the provider, JP Morgan, to post collateral equal
to the “mark-to-market” value in the event their credit ratings fall below a minimum level.
These funds provide additional security should the bank fail and would “make-whole” 98 Pool
members should the bank fail;
JP Morgan’s ratings have fallen to a level that requires them to post approximately $32.6M** in
collateral. This collateral will be pledged as security to the pool members based on their shares
of the pool and divided proportionately;
In order to receive and hold this collateral, GMA and the members must open a Custody
Account and execute various agreements. In order to do so, each member must first be in
compliance with provisions of the Dodd–Frank Wall Street Reform and Consumer Protection Act
of 2010;
The first step is for each member to register with the Commodities Futures Trading Commission
(CFTC) and receive a Interim Compliance Identifier (CICI). This can be completed at
www.ciciutility.org. Please note that there is a recurring annual fee for this registration. The
CUSIP number for the 1998 Pool COP’s is 373271AA3.
Second, each member will need to execute the proposed Credit Support Annex pursuant to
which the required collateral will be posted;
Third, each member will need to execute the proposed Bilateral Dodd-Frank (DF) Agreement
pursuant to which all of the representations and warranties required by Dodd-Frank are set
forth.
Finally, each governing body will need to adopt the model resolution declaring its intention to
conform to the provisions of Dodd-Frank and define the role of the Qualified Independent
Representative (QIR). GMA has retained Andrew McKendrick of Public Financial Management
(PFM) Asset Management to be the QIR and Advisor.
** MTM value as of 10/31/2013
Attachment number 1 \nPage 1 of 1
Item # 27
(Bilateral Form) (ISDA Agreements Subject to New York Law Only)
I S D A
International Swaps and Derivatives Association, Inc.
CREDIT SUPPORT ANNEX
Dated as of __________________, 2013
to the Schedule to the
ISDA Master Agreement
dated as of June 1, 1998
between
JPMORGAN CHASE BANK, N.A.
(“Party A”)
and AUGUSTA, GEORGIA
(“Party B”)
This Annex supplements, forms part of, and is subject to, the above-referenced Agreement, is part of its Schedule
and is a Credit Support Document under this Agreement with respect to each party.
Accordingly, the parties agree as follows:--
Paragraph 1. Interpretation
(a) Definitions and Inconsistency. Capitalized terms not otherwise defined herein or elsewhere in this
Agreement have the meanings specified pursuant to Paragraph 12, and all references in this Annex to Paragraphs
are to Paragraphs of this Annex. In the event of any inconsistency between this Annex and the other provisions
of this Schedule, this Annex will prevail, and in the event of any inconsistency between Paragraph 13 and the other
provisions of this Annex, Paragraph 13 will prevail.
(b) Secured Party and Pledgor. All references in this Annex to the “Secured Party” will be to either party
when acting in that capacity and all corresponding references to the “Pledgor” will be to the other party when
acting in that capacity; provided, however, that if Other Posted Support is held by a party to this Annex, all
references herein to that party as the Secured Party with respect to that Other Posted Support will be to that party
as the beneficiary thereof and will not subject that support or that party as the beneficiary thereof to provisions
of law generally relating to security interests and secured parties.
Paragraph 2. Security Interest
Each party, as the Pledgor, hereby pledges to the other party, as the Secured Party, as security for its Obligations,
and grants to the Secured Party a first priority continuing security interest in, lien on and right of Set-off against
all Posted Collateral Transferred to or received by the Secured Party hereunder. Upon the Transfer by the Secured
Party to the Pledgor of Posted Collateral, the security interest and lien granted hereunder on that Posted Collateral
will be released immediately and, to the extent possible, without any further action by either party.
Attachment number 2 \nPage 1 of 16
Item # 27
2
Paragraph 3. Credit Support Obligations
(a) Delivery Amount. Subject to Paragraphs 4 and 5, upon a demand made by the Secured Party on or
promptly following a Valuation Date, if the Delivery Amount for that Valuation Date equals or exceeds the
Pledgor’s Minimum Transfer Amount, then the Pledgor will Transfer to the Secured Party Eligible Credit Support
having a Value as of the date of Transfer at least equal to the applicable Delivery Amount (rounded pursuant to
Paragraph 13). Unless otherwise specified in Paragraph 13, the “Delivery Amount” applicable to the Pledgor for
any Valuation Date will equal the amount by which:
(i) the Credit Support Amount
exceeds
(ii) the Value as of that Valuation Date of all Posted Credit Support held by the Secured Party.
(b) Return Amount. Subject to Paragraphs 4 and 5, upon a demand made by the Pledgor on or promptly
following a Valuation Date, if the Return Amount for that Valuation Date equals or exceeds the Secured Party’s
Minimum Transfer Amount, then the Secured Party will Transfer to the Pledgor Posted Credit Support specified
by the Pledgor in that demand having a Value as of the date of Transfer as close as practicable to the applicable
Return Amount (rounded pursuant to Paragraph 13). Unless otherwise specified in Paragraph 13, the “Return
Amount” applicable to the Secured Party for any Valuation Date will equal the amount by which:
(i) the Value as of that Valuation Date of all Posted Credit Support held by the Secured Party
exceeds
(ii) the Credit Support Amount.
“Credit Support Amount” means, unless otherwise specified in Paragraph 13, for any Valuation Date (i) the
Secured Party’s Exposure for that Valuation Date plus (ii) the aggregate of all Independent Amounts applicable
to the Pledgor, if any, minus (iii) all Independent Amounts applicable to the Secured Party, if any, minus (iv) the
Pledgor’s Threshold; provided, however, that the Credit Support Amount will be deemed to be zero whenever
the calculation of Credit Support Amount yields a number less than zero.
Paragraph 4. Conditions Precedent, Transfer Timing, Calculations and Substitutions
(a) Conditions Precedent. Each Transfer obligation of the Pledgor under Paragraphs 3 and 5 and of the
Secured Party under Paragraphs 3, 4(d)(ii), 5 and 6(d) is subject to the conditions precedent that:
(i) no Event of Default, Potential Event of Default or Specified Condition has occurred and is continuing
with respect to the other party; and
(ii) no Early Termination Date for which any unsatisfied payment obligations exist has occurred or been
designated as the result of an Event of Default or Specified Condition with respect to the other party.
(b) Transfer Timing. Subject to Paragraphs 4(a) and 5 and unless otherwise specified, if a demand for the
Transfer of Eligible Credit Support or Posted Credit Support is made by the Notification Time, then the relevant
Transfer will be made not later than the close of business on the next Local Business Day; if a demand is made
after the Notification Time, then the relevant Transfer will be made not later than the close of business on the
second Local Business Day thereafter.
(c) Calculations. All calculations of Value and Exposure for purposes of Paragraphs 3 and 6(d) will be made
by the Valuation Agent as of the Valuation Time. The Valuation Agent will notify each party (or the other party,
if the Valuation Agent is a party) of its calculations not later than the Notification Time on the Local Business
Day following the applicable Valuation Date (or in the case of Paragraph 6(d), following the date of calculation).
Attachment number 2 \nPage 2 of 16
Item # 27
3
(d) Substitutions.
(i) Unless otherwise specified in Paragraph 13, upon notice to the Secured Party specifying the items of
Posted Credit Support to be exchanged, the Pledgor may, on any Local Business Day, Transfer to the
Secured Party substitute Eligible Credit Support (the “Substitute Credit Support”); and
(ii) subject to Paragraph 4(a), the Secured Party will Transfer to the Pledgor the items of Posted Credit
Support specified by the Pledgor in its notice not later than the Local Business Day following the date
on which the Secured Party receives the Substitute Credit Support, unless otherwise specified in
Paragraph 13 (the “Substitution Date”); provided that the Secured Party will only be obligated to Transfer
Posted Credit Support with a Value as of the date of Transfer of that Posted Credit Support equal to the
Value as of that date of the Substitute Credit Support.
Paragraph 5. Dispute Resolution
If a party (a “Disputing Party”) disputes (I) the Valuation Agent’s calculation of a Delivery Amount or a Return
Amount or (II) the Value of any Transfer of Eligible Credit Support or Posted Credit Support, then (1) the
Disputing Party will notify the other party and the Valuation Agent (if the Valuation Agent is not the other party)
not later than the close of business on the Local Business Day following (X) the date that the demand is made
under Paragraph 3 in the case of (I) above or (Y) the date of Transfer in the case of (II) above, (2) subject to
Paragraph 4(a), the appropriate party will Transfer the undisputed amount to the other party not later than the
close of business on the Local Business Day following (X) the date that the demand is made under Paragraph 3
in the case of (I) above or (Y) the date of Transfer in the case of (II) above, (3) the parties will consult with each
other in an attempt to resolve the dispute and (4) if they fail to resolve the dispute by the Resolution Time, then:
(i) In the case of a dispute involving a Delivery Amount or Return Amount, unless otherwise specified
in Paragraph 13, the Valuation Agent will recalculate the Exposure and the Value as of the Recalculation
Date by:
(A) utilizing any calculations of Exposure for the Transactions (or Swap Transactions) that the parties
have agreed are not in dispute;
(B) calculating the Exposure for the Transactions (or Swap Transactions) in dispute by seeking four
actual quotations at mid-market from Reference Market-makers for purposes of calculating Market
Quotation, and taking the arithmetic average of those obtained; provided that if four quotations are not
available for a particular Transaction (or Swap Transaction), then fewer than four quotations may be
used for that Transaction (or Swap Transaction); and if no quotations are available for a particular
Transaction (or Swap Transaction), then the Valuation Agent’s original calculations will be used for
that Transaction (or Swap Transaction); and
(C) utilizing the procedures specified in Paragraph 13 for calculating the Value, if disputed, of Posted
Credit Support.
(ii) In the case of a dispute involving the Value of any Transfer of Eligible Credit Support or Posted
Credit Support, the Valuation Agent will recalculate the Value as of the date of Transfer pursuant to
Paragraph 13.
Following a recalculation pursuant to this Paragraph, the Valuation Agent will notify each party (or the other
party, if the Valuation Agent is a party) not later than the Notification Time on the Local Business Day following
the Resolution Time. The appropriate party will, upon demand following that notice by the Valuation Agent or
a resolution pursuant to (3) above and subject to Paragraphs 4(a) and 4(b), make the appropriate Transfer.
Attachment number 2 \nPage 3 of 16
Item # 27
4
Paragraph 6. Holding and Using Posted Collateral
(a) Care of Posted Collateral. Without limiting the Secured Party’s rights under Paragraph 6(c), the Secured
Party will exercise reasonable care to assure the safe custody of all Posted Collateral to the extent required by
applicable law, and in any event the Secured Party will be deemed to have exercised reasonable care if it
exercises at least the same degree of care as it would exercise with respect to its own property. Except as
specified in the preceding sentence, the Secured Party will have no duty with respect to Posted Collateral,
including, without limitation, any duty to collect any Distributions, or enforce or preserve any rights pertaining
thereto.
(b) Eligibility to Hold Posted Collateral; Custodians.
(i) General. Subject to the satisfaction of any conditions specified in Paragraph 13 for holding Posted
Collateral, the Secured Party will be entitled to hold Posted Collateral or to appoint an agent (a
“Custodian”) to hold Posted Collateral for the Secured Party. Upon notice by the Secured Party to the
Pledgor of the appointment of a Custodian, the Pledgor’s obligations to make any Transfer will be
discharged by making the Transfer to that Custodian. The holding of Posted Collateral by a Custodian
will be deemed to be the holding of that Posted Collateral by the Secured Party for which the Custodian
is acting.
(ii) Failure to Satisfy Conditions. If the Secured Party or its Custodian fails to satisfy any conditions
for holding Posted Collateral, then upon a demand made by the Pledgor, the Secured Party will, not later
than five Local Business Days after the demand, Transfer or cause its Custodian to Transfer all Posted
Collateral held by it to a Custodian that satisfies those conditions or to the Secured Party if it satisfies
those conditions.
(iii) Liability. The Secured Party will be liable for the acts or omissions of its Custodian to the same
extent that the Secured Party would be liable hereunder for its own acts or omissions.
(c) Use of Posted Collateral. Unless otherwise specified in Paragraph 13 and without limiting the rights and
obligations of the parties under Paragraphs 3, 4(d)(ii), 5, 6(d) and 8, if the Secured Party is not a Defaulting Party
or an Affected Party with respect to a Specified Condition and no Early Termination Date has occurred or been
designated as the result of an Event of Default or Specified Condition with respect to the Secured Party, then the
Secured Party will, notwithstanding Section 9-207 of the New York Uniform Commercial Code, have the right
to:
(i) sell, pledge, rehypothecate, assign, invest, use, commingle or otherwise dispose of, or otherwise use
in its business any Posted Collateral it holds, free from any claim or right of any nature whatsoever of
the Pledgor, including any equity or right of redemption by the Pledgor; and
(ii) register any Posted Collateral in the name of the Secured Party, its Custodian or a nominee for either.
For purposes of the obligation to Transfer Eligible Credit Support or Posted Credit Support pursuant to
Paragraphs 3 and 5 and any rights or remedies authorized under this Agreement, the Secured Party will be
deemed to continue to hold all Posted Collateral and to receive Distributions made thereon, regardless of whether
the Secured Party has exercised any rights with respect to any Posted Collateral pursuant to (i) or (ii) above.
(d) Distributions and Interest Amount.
(i) Distributions. Subject to Paragraph 4(a), if the Secured Party receives or is deemed to receive
Distributions on a Local Business Day, it will Transfer to the Pledgor not later than the following Local
Business Day any Distributions it receives or is deemed to receive to the extent that a Delivery Amount
would not be created or increased by that Transfer, as calculated by the Valuation Agent (and the date
of calculation will be deemed to be a Valuation Date for this purpose).
Attachment number 2 \nPage 4 of 16
Item # 27
5
(ii) Interest Amount. Unless otherwise specified in Paragraph 13 and subject to Paragraph 4(a), in lieu
of any interest, dividends or other amounts paid or deemed to have been paid with respect to Posted
Collateral in the form of Cash (all of which may be retained by the Secured Party), the Secured Party
will Transfer to the Pledgor at the times specified in Paragraph 13 the Interest Amount to the extent that
a Delivery Amount would not be created or increased by that Transfer, as calculated by the Valuation
Agent (and the date of calculation will be deemed to be a Valuation Date for this purpose). The Interest
Amount or portion thereof not Transferred pursuant to this Paragraph will constitute Posted Collateral
in the form of Cash and will be subject to the security interest granted under Paragraph 2.
Paragraph 7. Events of Default
For purposes of Section 5(a)(iii)(1) of this Agreement, an Event of Default will exist with respect to a party if:
(i) that party fails (or fails to cause its Custodian) to make, when due, any Transfer of Eligible
Collateral, Posted Collateral or the Interest Amount, as applicable, required to be made by it and that failure
continues for two Local Business Days after notice of that failure is given to that party;
(ii) that party fails to comply with any restriction or prohibition specified in this Annex with respect to
any of the rights specified in Paragraph 6(c) and that failure continues for five Local Business Days after
notice of that failure is given to that party; or
(iii) that party fails to comply with or perform any agreement or obligation other than those specified
in Paragraphs 7(i) and 7(ii) and that failure continues for 30 days after notice of that failure is given to
that party.
Paragraph 8. Certain Rights and Remedies
(a) Secured Party’s Rights and Remedies. If at any time (1) an Event of Default or Specified Condition with
respect to the Pledgor has occurred and is continuing or (2) an Early Termination Date has occurred or been
designated as the result of an Event of Default or Specified Condition with respect to the Pledgor, then, unless
the Pledgor has paid in full all of its Obligations that are then due, the Secured Party may exercise one or more
of the following rights and remedies:
(i) all rights and remedies available to a secured party under applicable law with respect to Posted
Collateral held by the Secured Party;
(ii) any other rights and remedies available to the Secured Party under the terms of Other Posted Support,
if any;
(iii) the right to Set-off any amounts payable by the Pledgor with respect to any Obligations against any
Posted Collateral or the Cash equivalent of any Posted Collateral held by the Secured Party (or any
obligation of the Secured Party to Transfer that Posted Collateral); and
(iv) the right to liquidate any Posted Collateral held by the Secured Party through one or more public
or private sales or other dispositions with such notice, if any, as may be required under applicable law,
free from any claim or right of any nature whatsoever of the Pledgor, including any equity or right of
redemption by the Pledgor (with the Secured Party having the right to purchase any or all of the Posted
Collateral to be sold) and to apply the proceeds (or the Cash equivalent thereof) from the liquidation of
the Posted Collateral to any amounts payable by the Pledgor with respect to any Obligations in that order
as the Secured Party may elect.
Each party acknowledges and agrees that Posted Collateral in the form of securities may decline speedily in value
and is of a type customarily sold on a recognized market, and, accordingly, the Pledgor is not entitled to prior
notice of any sale of that Posted Collateral by the Secured Party, except any notice that is required under
applicable law and cannot be waived.
Attachment number 2 \nPage 5 of 16
Item # 27
6
(b) Pledgor’s Rights and Remedies. If at any time an Early Termination Date has occurred or been
designated as the result of an Event of Default or Specified Condition with respect to the Secured Party, then
(except in the case of an Early Termination Date relating to less than all Transactions (or Swap Transactions)
where the Secured Party has paid in full all of its obligations that are then due under Section 6(e) of this
Agreement):
(i) the Pledgor may exercise all rights and remedies available to a pledgor under applicable law with
respect to Posted Collateral held by the Secured Party;
(ii) the Pledgor may exercise any other rights and remedies available to the Pledgor under the terms of
Other Posted Support, if any;
(iii) the Secured Party will be obligated immediately to Transfer all Posted Collateral and the Interest
Amount to the Pledgor; and
(iv) to the extent that Posted Collateral or the Interest Amount is not so Transferred pursuant to
(iii) above, the Pledgor may:
(A) Set-off any amounts payable by the Pledgor with respect to any Obligations against any Posted
Collateral or the Cash equivalent of any Posted Collateral held by the Secured Party (or any obligation
of the Secured Party to Transfer that Posted Collateral); and
(B) to the extent that the Pledgor does not Set-off under (iv)(A) above, withhold payment of any
remaining amounts payable by the Pledgor with respect to any Obligations, up to the Value of any
remaining Posted Collateral held by the Secured Party, until that Posted Collateral is Transferred to
the Pledgor.
(c) Deficiencies and Excess Proceeds. The Secured Party will Transfer to the Pledgor any proceeds and
Posted Credit Support remaining after liquidation, Set-off and/or application under Paragraphs 8(a) and 8(b) after
satisfaction in full of all amounts payable by the Pledgor with respect to any Obligations; the Pledgor in all events
will remain liable for any amounts remaining unpaid after any liquidation, Set-off and/or application under
Paragraphs 8(a) and 8(b).
(d) Final Returns. When no amounts are or thereafter may become payable by the Pledgor with respect to
any Obligations (except for any potential liability under Section 2(d) of this Agreement), the Secured Party will
Transfer to the Pledgor all Posted Credit Support and the Interest Amount, if any.
Paragraph 9. Representations
Each party represents to the other party (which representations will be deemed to be repeated as of each date on
which it, as the Pledgor, Transfers Eligible Collateral) that:
(i) it has the power to grant a security interest in and lien on any Eligible Collateral it Transfers as the
Pledgor and has taken all necessary actions to authorize the granting of that security interest and lien;
(ii) it is the sole owner of or otherwise has the right to Transfer all Eligible Collateral it Transfers to the
Secured Party hereunder, free and clear of any security interest, lien, encumbrance or other restrictions
other than the security interest and lien granted under Paragraph 2;
(iii) upon the Transfer of any Eligible Collateral to the Secured Party under the terms of this Annex, the
Secured Party will have a valid and perfected first priority security interest therein (assuming that any
central clearing corporation or any third-party financial intermediary or other entity not within the control
of the Pledgor involved in the Transfer of that Eligible Collateral gives the notices and takes the action
required of it under applicable law for perfection of that interest); and
(iv) the performance by it of its obligations under this Annex will not result in the creation of any
security interest, lien or other encumbrance on any Posted Collateral other than the security interest and
lien granted under Paragraph 2.
Attachment number 2 \nPage 6 of 16
Item # 27
7
Paragraph 10. Expenses
(a) General. Except as otherwise provided in Paragraphs 10(b) and 10(c), each party will pay its own costs
and expenses in connection with performing its obligations under this Annex and neither party will be liable for
any costs and expenses incurred by the other party in connection herewith.
(b) Posted Credit Support. The Pledgor will promptly pay when due all taxes, assessments or charges of any
nature that are imposed with respect to Posted Credit Support held by the Secured Party upon becoming aware
of the same, regardless of whether any portion of that Posted Credit Support is subsequently disposed of under
Paragraph 6(c), except for those taxes, assessments and charges that result from the exercise of the Secured
Party’s rights under Paragraph 6(c).
(c) Liquidation/Application of Posted Credit Support. All reasonable costs and expenses incurred by or on
behalf of the Secured Party or the Pledgor in connection with the liquidation and/or application of any Posted
Credit Support under Paragraph 8 will be payable, on demand and pursuant to the Expenses Section of this
Agreement, by the Defaulting Party or, if there is no Defaulting Party, equally by the parties.
Paragraph 11. Miscellaneous
(a) Default Interest. A Secured Party that fails to make, when due, any Transfer of Posted Collateral or the
Interest Amount will be obligated to pay the Pledgor (to the extent permitted under applicable law) an amount
equal to interest at the Default Rate multiplied by the Value of the items of property that were required to be
Transferred, from (and including) the date that Posted Collateral or Interest Amount was required to be
Transferred to (but excluding) the date of Transfer of that Posted Collateral or Interest Amount. This interest will
be calculated on the basis of daily compounding and the actual number of days elapsed.
(b) Further Assurances. Promptly following a demand made by a party, the other party will execute, deliver,
file and record any financing statement, specific assignment or other document and take any other action that may
be necessary or desirable and reasonably requested by that party to create, preserve, perfect or validate any
security interest or lien granted under Paragraph 2, to enable that party to exercise or enforce its rights under this
Annex with respect to Posted Credit Support or an Interest Amount or to effect or document a release of a
security interest on Posted Collateral or an Interest Amount.
(c) Further Protection. The Pledgor will promptly give notice to the Secured Party of, and defend against,
any suit, action, proceeding or lien that involves Posted Credit Support Transferred by the Pledgor or that could
adversely affect the security interest and lien granted by it under Paragraph 2, unless that suit, action, proceeding
or lien results from the exercise of the Secured Party’s rights under Paragraph 6(c).
(d) Good Faith and Commercially Reasonable Manner. Performance of all obligations under this Annex,
including, but not limited to, all calculations, valuations and determinations made by either party, will be made
in good faith and in a commercially reasonable manner.
(e) Demands and Notices. All demands and notices made by a party under this Annex will be made as
specified in the Notices Section of this Agreement, except as otherwise provided in Paragraph 13.
(f) Specifications of Certain Matters. Anything referred to in this Annex as being specified in Paragraph
13 also may be specified in one or more Confirmations or other documents and this Annex will be construed
accordingly.
Attachment number 2 \nPage 7 of 16
Item # 27
8
Paragraph 12. Definitions
As used in this Annex:--
“Cash” means the lawful currency of the United States of America.
“Credit Support Amount” has the meaning specified in Paragraph 3.
“Custodian” has the meaning specified in Paragraphs 6(b)(i) and 13.
“Delivery Amount” has the meaning specified in Paragraph 3(a).
“Disputing Party” has the meaning specified in Paragraph 5.
“Distributions” means with respect to Posted Collateral other than Cash, all principal, interest and other payments
and distributions of cash or other property with respect thereto, regardless of whether the Secured Party has
disposed of that Posted Collateral under Paragraph 6(c). Distributions will not include any item of property
acquired by the Secured Party upon any disposition or liquidation of Posted Collateral or, with respect to any
Posted Collateral in the form of Cash, any distributions on that collateral, unless otherwise specified herein.
“Eligible Collateral” means, with respect to a party, the items, if any, specified as such for that party in
Paragraph 13.
“Eligible Credit Support” means Eligible Collateral and Other Eligible Support.
“Exposure” means for any Valuation Date or other date for which Exposure is calculated and subject to
Paragraph 5 in the case of a dispute, the amount, if any, that would be payable to a party that is the Secured
Party by the other party (expressed as a positive number) or by a party that is the Secured Party to the other party
(expressed as a negative number) pursuant to Section 6(e)(ii)(2)(A) of this Agreement as if all Transactions (or
Swap Transactions) were being terminated as of the relevant Valuation Time; provided that Market Quotation
will be determined by the Valuation Agent using its estimates at mid-market of the amounts that would be paid
for Replacement Transactions (as that term is defined in the definition of “Market Quotation”).
“Independent Amount” means, with respect to a party, the amount specified as such for that party in Paragraph
13; if no amount is specified, zero.
“Interest Amount” means, with respect to an Interest Period, the aggregate sum of the amounts of interest
calculated for each day in that Interest Period on the principal amount of Posted Collateral in the form of Cash
held by the Secured Party on that day, determined by the Secured Party for each such day as follows:
(x) the amount of that Cash on that day; multiplied by
(y) the Interest Rate in effect for that day; divided by
(z) 360.
“Interest Period” means the period from (and including) the last Local Business Day on which an Interest
Amount was Transferred (or, if no Interest Amount has yet been Transferred, the Local Business Day on which
Posted Collateral in the form of Cash was Transferred to or received by the Secured Party) to (but excluding)
the Local Business Day on which the current Interest Amount is to be Transferred.
“Interest Rate” means the rate specified in Paragraph 13.
“Local Business Day”, unless otherwise specified in Paragraph 13, has the meaning specified in the Definitions
Section of this Agreement, except that references to a payment in clause (b) thereof will be deemed to include
a Transfer under this Annex.
Attachment number 2 \nPage 8 of 16
Item # 27
9
“Minimum Transfer Amount” means, with respect to a party, the amount specified as such for that party in
Paragraph 13; if no amount is specified, zero.
“Notification Time” has the meaning specified in Paragraph 13.
“Obligations” means, with respect to a party, all present and future obligations of that party under this Agreement
and any additional obligations specified for that party in Paragraph 13.
“Other Eligible Support” means, with respect to a party, the items, if any, specified as such for that party in
Paragraph 13.
“Other Posted Support” means all Other Eligible Support Transferred to the Secured Party that remains in effect
for the benefit of that Secured Party.
“Pledgor” means either party, when that party (i) receives a demand for or is required to Transfer Eligible Credit
Support under Paragraph 3(a) or (ii) has Transferred Eligible Credit Support under Paragraph 3(a).
“Posted Collateral” means all Eligible Collateral, other property, Distributions, and all proceeds thereof that have
been Transferred to or received by the Secured Party under this Annex and not Transferred to the Pledgor
pursuant to Paragraph 3(b), 4(d)(ii) or 6(d)(i) or released by the Secured Party under Paragraph 8. Any Interest
Amount or portion thereof not Transferred pursuant to Paragraph 6(d)(ii) will constitute Posted Collateral in the
form of Cash.
“Posted Credit Support” means Posted Collateral and Other Posted Support.
“Recalculation Date” means the Valuation Date that gives rise to the dispute under Paragraph 5; provided,
however, that if a subsequent Valuation Date occurs under Paragraph 3 prior to the resolution of the dispute, then
the “Recalculation Date” means the most recent Valuation Date under Paragraph 3.
“Resolution Time” has the meaning specified in Paragraph 13.
“Return Amount” has the meaning specified in Paragraph 3(b).
“Secured Party” means either party, when that party (i) makes a demand for or is entitled to receive Eligible
Credit Support under Paragraph 3(a) or (ii) holds or is deemed to hold Posted Credit Support.
“Specified Condition” means, with respect to a party, any event specified as such for that party in Paragraph 13.
“Substitute Credit Support” has the meaning specified in Paragraph 4(d)(i).
“Substitution Date” has the meaning specified in Paragraph 4(d)(ii).
“Threshold” means, with respect to a party, the amount specified as such for that party in Paragraph 13; if no
amount is specified, zero.
“Transfer” means, with respect to any Eligible Credit Support, Posted Credit Support or Interest Amount, and
in accordance with the instructions of the Secured Party, Pledgor or Custodian, as applicable:
(i) in the case of Cash, payment or delivery by wire transfer into one or more bank accounts specified
by the recipient;
(ii) in the case of certificated securities that cannot be paid or delivered by book-entry, payment or
delivery in appropriate physical form to the recipient or its account accompanied by any duly executed
instruments of transfer, assignments in blank, transfer tax stamps and any other documents necessary to
constitute a legally valid transfer to the recipient.
(iii) in the case of securities that can be paid or delivered by book-entry, the giving of written instructions
to the relevant depository institution or other entity specified by the recipient, together with a written
copy thereof to the recipient, sufficient if complied with to result in a legally effective transfer of the
relevant interest to the recipient; and
(iv) in the case of Other Eligible Support or Other Posted Support, as specified in Paragraph 13.
Attachment number 2 \nPage 9 of 16
Item # 27
10
“Valuation Agent” has the meaning specified in Paragraph 13.
“Valuation Date” means each date specified in or otherwise determined pursuant to Paragraph 13.
“Valuation Percentage” means, for any item of Eligible Collateral, the percentage specified in Paragraph 13.
“Valuation Time” has the meaning specified in Paragraph 13.
“Value” means for any Valuation Date or other date for which Value is calculated and subject to Paragraph 5
in the case of a dispute, with respect to:
(i) Eligible Collateral or Posted Collateral that is:
(A) Cash, the amount thereof; and
(B) a security, the bid price obtained by the Valuation Agent multiplied by the applicable Valuation
Percentage, if any:
(ii) Posted Collateral that consists of items that are not specified as Eligible Collateral, zero; and
(iii) Other Eligible Support and Other Posted Support, as specified in Paragraph 13.
Paragraph 13. Elections and Variables
(a) Security Interest for “Obligations”. The term “Obligations” as used in this Annex includes no
additional obligations with respect to either party.
(b) Credit Support Obligations.
(i) Delivery Amount, Return Amount and Credit Support Amount.
(A) “Delivery Amount” has the meaning specified in Paragraph 3(a).
(B) “Return Amount” has the meaning specified in Paragraph 3(b).
(C) “Credit Support Amount” has the meaning specified in Paragraph 3(b).
Attachment number 2 \nPage 10 of 16
Item # 27
11
(ii) Eligible Collateral. The following items will qualify as “Eligible Collateral”:
ISDA COLLATERAL
ASSET DEFINITION
(ICAD) CODE
REMAINING MATURITY FROM THE
VALUATION DATE
VALUATION
PERCENTAGE
(1) US-CASH Not applicable 100%
(2) US-TBILL, US-TNOTE, US-
TBOND, US-TIPS
Less than 1 year
From 1 year, up to and including 5 years
More than 5 years, up to and including 10 years
More than 10 years
96%
96%
96%
91%
(3) US-STRIP All maturities 84%
(4) US-GNMA Less than 1 year
From 1 year, up to and including 5 years
More than 5 years, up to and including 10 years
More than 10 years
96%
96%
96%
91%
Party B shall provide notice to Party A if any of the securities listed above as Eligible Collateral are not legally
authorized investments of governing bodies under the laws of the State.
The definitions used in this Annex are taken from the ISDA publication “Collateral Asset Definitions” (First
Edition – June 2003), and are set forth in Paragraph (l) of this Annex.
(iii) Other Eligible Support. There shall be no “Other Eligible Support” for either party for purposes of this
Annex, unless agreed in writing between the parties.
(iv) Thresholds.
(A) “Independent Amount” shall not apply for purposes of this Annex.
(B) “Threshold” means, (i) with respect to Party A, the amounts determined on the basis of the
lower of the Credit Ratings set forth in the following table, provided, however, that if (a)
Party A has no Credit Rating, or (b) an Event of Default has occurred and is continuing with
respect to Party A, Party A’s Threshold shall be U.S.$0 and (ii) with respect to Party B,
infinity:
CREDIT RATING
(S&P / Moody's)
THRESHOLD
Party A
AA-/Aa3 and above Infinity
A+/A1 and below US$0
As used herein:
“Credit Rating” means, with respect to a party, the rating assigned by either S&P or Moody's to
the long term, unsecured and unsubordinated indebtedness of such party, or, if applicable, the
Credit Support Provider of such party.
“Moody’s” shall mean Moody’s Investors Service, Inc., or its successor.
Attachment number 2 \nPage 11 of 16
Item # 27
12
“S&P” shall mean Standard & Poor’s Ratings Group, or its successor.
(C) “Minimum Transfer Amount” means, with respect to a party, U.S.$250,000, provided, however,
that if an Event of Default has occurred and is continuing with respect to a party, the Minimum
Transfer Amount with respect to such party shall be U.S.$0.
(D) Rounding. The Delivery Amount and the Return Amount will be rounded up and down to the
nearest integral multiple of U.S.$10,000, respectively.
(c) Valuation and Timing.
(i) “Valuation Agent” means the party making the demand under Paragraph 3, unless there has
occurred and is continuing any Event of Default, Potential Event of Default or Additional
Termination Event with respect to such party, in which case the other party shall be the Valuation
Agent.
(ii) “Valuation Date” means any Local Business Day.
(iii) “Valuation Time” means the close of business in the city of the Valuation Agent on the Local
Business Day immediately preceding the Valuation Date or date of calculation, as applicable;
provided that the calculations of Value and Exposure will be made as of approximately the same
time on the same date.
(iv) “Notification Time” means by 12:00 noon, New York time, on a Local Business Day.
(v) Events of Default. Paragraph 7(i) of the Credit Support Annex is hereby amended by deleting the
word “two” in the third line thereof and replacing it with the word “one”.
(d) Conditions Precedent. With respect to Party A, any Additional Termination Event (if Party A is the
Affected Party with respect to such Termination Event) will be a “Specified Condition”. With
respect to Party B, any Additional Termination Event (if Party B is the Affected Party with respect to
such Termination Event) will be a “Specified Condition”.
(e) Substitution.
(i) “Substitution Date” has the meaning specified in Paragraph 4(d)(ii).
(ii) Consent. Inapplicable.
(f) Dispute Resolution.
(i) “Resolution Time” means 12:00 noon, New York time, on the Local Business Day following the
date on which notice is given that gives rise to a dispute under Paragraph 5.
(ii) Value. For the purpose of Paragraphs 5(i)(C) and 5(ii), the Value of Posted Credit Support other
than US-Cash will be calculated as follows:
(A) with respect to any Eligible Collateral except US-Cash, the sum of (I) (x) the mean of
the high bid and low asked prices quoted on such date by two principal market makers for
such Eligible Collateral chosen by the Disputing Party, or (y) if no quotations are available
from two principal market makers for such date, the mean of such high bid and low asked
prices as of the first day prior to such date on which such quotations were available, plus
(II) the accrued interest on such Eligible Collateral (except to the extent Transferred to a
party pursuant to any applicable provision of this Agreement or included in the applicable
price referred to in (I) of this clause (A)) as of such date; multiplied by the applicable
Valuation Percentage.
(iii) The provisions of Paragraph 5 will apply.
Attachment number 2 \nPage 12 of 16
Item # 27
13
(g) Holding and Using Posted Collateral.
(i) Eligibility to Hold Posted Collateral; Custodians.
Party A will be entitled to hold Posted Collateral itself or through a Custodian pursuant to Paragraph
6(b), provided that the following conditions applicable to it are satisfied:
(1) Party A is not a Defaulting Party.
(2) The Custodian is a Bank (as defined in the Federal Deposit Insurance Act) whose rating
with respect to its long term unsecured, unsubordinated indebtedness is at least BBB+ by
S&P or Baa1 by Moody's.
Party B will be entitled to hold Posted Collateral itself or through a Custodian pursuant to Paragraph
6(b), provided that the following conditions applicable to it are satisfied:
(1) Party B is not a Defaulting Party.
(2) The Custodian is a Bank (as defined in the Federal Deposit Insurance Act) whose rating
with respect to its long term unsecured, unsubordinated indebtedness is at least BBB+ by
S&P or Baa1 by Moody's.
(ii) Use of Posted Collateral. The provisions of Paragraph 6(c) will apply to both parties.
(h) Distributions and Interest Amount.
(i) Interest Rate. The Interest Rate for any day means the greater of (x) 0% or (y) the Federal Funds
Overnight Rate. For the purposes hereof, “Federal Funds Overnight Rate” means, for any day, an
interest rate per annum equal to the rate published as the Federal Funds Effective Rate that appears on
Telerate Page 118 or on Bloomberg Page FEDL01 for such day.
(ii) Transfer of Interest Amount. The transfer of the Interest Amount will be made monthly on the
second Local Business Day of each calendar month.
(iii) Alternative to Interest Amount. The provisions of Paragraph 6(d)(ii) will apply.
(i) Additional Representations. None.
(j) Other Eligible Support and Other Posted Support.
(i) “Value” shall have no meaning with respect to either party with respect to Other Eligible Support
and Other Posted Support.
(ii) “Transfer” shall have no meaning with respect to either party with respect to Other Eligible
Support and Other Posted Support.
(k) Demands and Notices.
(i) All demands, specifications and notices made by a party to this Annex will be made pursuant
to the Notices Section of this Agreement, unless otherwise specified here:
With respect to Party A:
JPMorgan Chase Bank, National Association
Collateral Middle Office Americas 3/OPS2
500 Stanton Christiana Road
Newark, Delaware 19713
Telephone No.: (302) 634-3154
Facsimile No.: (302) 634-3270
Email: collateral_services@jpmorgan.com
Attachment number 2 \nPage 13 of 16
Item # 27
14
With respect to Party B:
Augusta, Georgia
530 Greene Street
Augusta, GA 30901
ATTN: Director of Finance
Telephone Number (706) 821-2429
(ii) Section 12 of this Agreement shall be amended by inserting “or email” after “electronic
messaging system” in the third line thereof, deleting “or” after clause (iv) thereof, and by adding the
following clause (vi):
“(vi) if sent by e-mail, on the date it is delivered,”
(l) Collateral Asset Definitions. As used in this Annex, the following definitions are specified below:
US-CASH - United States of America Dollar (USD) Cash.
The lawful currency of the United States of America.
US-TBILL - US Treasury Bills.
Negotiable debt obligations issued pursuant to USC Title 31, Chapter 31, Section 3104 by the
Department of the Treasury backed by the credit of the United States of America, having a maturity at
issuance of no greater than 1 year.
US-TNOTE - US Treasury Notes.
Negotiable debt obligations issued pursuant to USC Title 31, Chapter 31, Section 3103 by the
Department of the Treasury backed by the credit of the United States of America, having a maturity at
issuance of at least 1 year but less than 10 years.
US-TBOND - US Treasury Bonds.
Negotiable debt obligations issued pursuant to USC Title 31, Chapter 31, Section 3102 by the
Department of the Treasury backed by the credit of the United States of America.
US-TIPS - US Treasury Inflation Protected Issues (TIPS).
Securities issued by the Department of the Treasury backed by the credit of the United States of
America where the principal is changed based on changes of the consumer price index.
US-STRIP - US Treasury Strips.
Securities issued by the Department of the Treasury backed by the credit of the United States of
America that represent either interest components or principal components stripped from underlying
US treasury obligations under the program of the Department of the Treasury called “Separate
Trading of Registered Interest and Principal Securities”.
US-GNMA - Callable Agency Debt – Government National Mortgage Association (GNMA)
Fixed-rate, callable, non-amortizing U.S. Dollar denominated debt securities in book entry form issued
by GNMA the full and timely payment of principal and interest of which is guaranteed by the U.S.
Government.
US-FNMA - Callable Agency Debt – Federal National Mortgage Association (FNMA or Fannie Mae).
Fixed-rate, callable, non-amortizing U.S. Dollar denominated senior debt securities in book entry form
issued by FNMA.
US-FHLMC - Callable Agency Debt – the Federal Home Loan Mortgage Corporation (FHLMC or
Freddie Mac).
Fixed-rate, callable, non-amortizing U.S. Dollar denominated senior debt securities in book entry form
issued by FHLMC.
US-NCAD - Non-Callable Agency Debt – Various Issuers.
Fixed-rate, non-callable, non-amortizing U.S. Dollar denominated senior debt securities of fixed
maturity in book entry form issued by GNMA, FNMA or FHLMC.
Attachment number 2 \nPage 14 of 16
Item # 27
15
US-NCADN - Non-Callable Agency Discount Notes – Various Issuers.
Non-callable U.S. Dollar denominated discount notes sold at a discount from their principal amount
payable at maturity with an original maturity of 360 days or less in book entry form and issued by
GNMA, FNMA or FHLMC.
US-GNMAMBS - Government National Mortgage Association Certificates – Mortgage Backed
Securities (GNMA or Ginnie Mae).
Single-class fully modified pass-through certificates (GNMA Certificates) in book-entry form backed
by single-family residential mortgage loans, the full and timely payment of principal and interest of
which is guaranteed by the Government National Mortgage Association (excluding Real Estate
Mortgage Investment Conduit (REMIC) or other multi-class pass-through certificates, collateralized
mortgage obligations, pass-through certificates backed by adjustable rate mortgages, securities paying
interest or principal only and derivatives and similar derivatives securities).
US-FNMAMBS - Federal National Mortgage Association Certificates – Mortgage Backed Securities
Single-class mortgage participation certificates (FNMA Certificates) in book-entry form backed by
single-family residential mortgage loans, the full and timely payment of interest at the applicable
certificate rate and the ultimate collection of principal of which are guaranteed by the Federal
National Mortgage Association (excluding Real Estate Mortgage Investment Conduit (REMIC) or
other multi-class pass-through certificates, collateralized mortgage obligations, pass-through
certificates backed by adjustable rate mortgages, securities paying interest or principal only and
derivatives and similar derivatives securities).
US-FHLMCMBS - Federal Home Loan Mortgage Corporation Certificates – Mortgage Backed
Securities
Single-class mortgage participation certificates (FHLMC Certificates) in book-entry form backed by
single-family residential mortgage loans, the full and timely payment of interest at the applicable
certificate rate and the ultimate collection of principal of which are guaranteed by the Federal Home
Loan Mortgage Corporation (excluding Real Estate Mortgage Investment Conduit (REMIC) or other
multi-class pass-through certificates, collateralized mortgage obligations, pass-through certificates
backed by adjustable rate mortgages, securities paying interest or principal only and derivatives and
similar derivatives securities).
(m) Other Provisions. Agreement as to Single Secured Party and Pledgor. Party A and Party B agree
that, notwithstanding anything to the contrary in the recital to this Annex, Paragraph 1 (b) or Paragraph 2 or the
definitions in Paragraph 12, (a) the term “Secured Party” as used in this Annex means only Party B, (b) the term
“Pledgor” as used in this Annex means only Party A, (c) only Party A makes the pledge and grant in Paragraph
2, the acknowledgement in the final sentence of Paragraph 8(a) and the representations in Paragraph 9 and (d)
only Party A will be required to make Transfers of Eligible Credit Support hereunder.
Attachment number 2 \nPage 15 of 16
Item # 27
16
Please confirm your agreement to the terms of the foregoing by signing below.
JPMORGAN CHASE BANK, NATIONAL ASSOCIATION
By: _______________________________
Name:______________________________
Title:_______________________________
AUGUSTA, GEORGIA
By:__________________________________
Name:________________________________
Title:_________________________________
Counterparty ID Number 30000242271
Attachment number 2 \nPage 16 of 16
Item # 27
For use with non-financial entities (single counterparties):
JPM MARCH 2013 BILATERAL DF AGREEMENT
dated as of __________________
between
JPMORGAN CHASE BANK, N.A.
(“Party A”)
and
AUGUSTA, GEORGIA
(“Party B”)
Attachment number 3 \nPage 1 of 22
Item # 27
2
The Parties hereto wish to enter into this agreement (this “Bilateral DF Agreement II”) in relation to their trading
relationship in respect of DF Swaps (as defined in Annex I hereto) in order to ensure compliance with the regulatory
requirements of Title VII of the Dodd-Frank Wall Street Reform and Consumer Protection Act (the “Act”) and the
Applicable DF Regulations (as defined in Annex I hereto).
Effective on the date hereof, the terms of this Bilateral DF Agreement II shall supplement and form part of the terms of
(i) the JPM August 2012 Bilateral DF Agreement and (ii) each DF Swap entered into between Party A and Party B
(each a “Party” and, together, the “Parties”).
If the Parties have executed an Existing Swap Agreement (as defined in Annex I hereto), this Bilateral DF Agreement II
between Party A and Party B shall supplement and form part of such Existing Swap Agreement, as amended and
supplemented from time to time. If the parties have not executed an Existing Swap Agreement, this Bilateral DF
Agreement II shall supplement and form part of an agreement in the form of the ISDA 2002 Master Agreement with a
Schedule (as such term is defined in the ISDA 2002 Master Agreement) that includes the following terms (the “Deemed
ISDA 2002 Master Agreement”): (i) the Deemed ISDA 2002 Master Agreement will govern any DF Swap between the
Parties that is entered into on or after the date hereof that is (1) not governed by an Existing Swap Agreement, and (2)
not intended by the Parties to be cleared on a clearing organization and, for the avoidance of doubt, will not govern any
DF Swap that is governed by an Existing Swap Agreement, or intended by the Parties to be cleared on a clearing
organization; (ii) the Deemed ISDA 2002 Master Agreement will be governed by and construed in accordance with the
laws of the State of New York (without reference to choice of law doctrine), unless otherwise agreed by the Parties; and
(iii) except as otherwise agreed by the Parties in writing, “Multiple Transaction Payment Netting” (1) will apply with
respect to each Transaction that is an “FX Transaction” or “Currency Option Transaction” as defined in the ISDA 1998
FX and Currency Option Definitions (as published by ISDA, the Emerging Markets Traders Association and the
Foreign Exchange Committee), as supplemented from time to time, and (2) will not apply with respect to other
Transactions, in each case for the purposes of Section 2(c) of the Deemed ISDA 2002 Master Agreement.
Accordingly, the Parties agree as follows:
1. Defined Terms. Capitalized terms used but not otherwise defined in this Bilateral DF Agreement II shall have
the meanings assigned to such terms in Annex I hereto.
2. General Representations and Agreements of Party A and Party B.
(a) Each Party represents to the other Party (which representation is deemed repeated as of the time of each
Swap Transaction Event) that, as of the date of each Swap Transaction Event, (i) all Relevant
Information (excluding representations) furnished by or on behalf of it to the other Party is true, accurate
and complete in every material respect, and (ii) no representation provided in the Relevant Information
or in this Bilateral DF Agreement II is incorrect or misleading in any material respect. All Relevant
Information is incorporated herein by reference.1
(b) Each Party acknowledges that the other Party has agreed to incorporate one or more of the Annexes
hereto into this Bilateral DF Agreement II and if the Parties enter into any DF Swap on or after the date
of this Bilateral DF Agreement II, the other Party will do so in reliance upon the Relevant Information
and the representations provided by such Party or its agent in the Relevant Information and this Bilateral
DF Agreement II. Notwithstanding the foregoing, each Party agrees that an event of default,
termination event, or other similar event that gives a Party grounds to cancel or otherwise terminate a
DF Swap shall not occur under any contract between the Parties solely on the basis of (i) a
representation provided solely in this Bilateral DF Agreement II or in the Relevant Information provided
hereunder being incorrect or misleading in any material respect, or (ii) a breach of any covenant or
agreement set forth solely in this Bilateral DF Agreement II; provided, however, that nothing in this
Paragraph 2(b) shall prejudice any other right or remedy of a Party at law or under any contract in
respect of any misrepresentation or breach hereunder or thereunder. For the avoidance of doubt, this
Paragraph 2(b) shall not alter a Party’s termination rights or remedies, if any, applicable to a breach of
any representation, warranty, covenant, or agreement that is not provided or set forth solely in the
Relevant Information or in this Bilateral DF Agreement II, including any such breach relating to any
event or condition that could also cause or constitute an event specified in (i) or (ii) above.
1 CFTC Regulations 23.402(d) and 23.504(b)(5)
Attachment number 3 \nPage 2 of 22
Item # 27
3
(c) Each Party agrees to promptly notify the other Party in writing in accordance with the Notice Procedures
(i) of any material change to information (other than representations) previously provided by such Party
or on behalf of such Party pursuant to this Bilateral DF Agreement II and (ii) if any representations
made in the Relevant Information or in this Bilateral DF Agreement II by or on behalf of such Party
become incorrect or misleading in any material respect. For any representation that would be incorrect
or misleading in any material respect if repeated on any date following the date on which the
representation was last repeated, the notifying Party shall timely amend such representation by giving
notice of such amendment to the other Party in accordance with the Notice Procedures. A notification
pursuant to this Paragraph 2(c) shall be effective on the Notice Effective Date and the Relevant
Information or representation will be deemed amended as of such Notice Effective Date.2
(d) Party A has received, reviewed, and understood the Principal Information and Status Representations
applicable to it in Part III of Annex II to this Bilateral DF Agreement II. Such Principal Information and
Status Representations are incorporated herein by reference and constitute a part hereof. For the
avoidance of doubt, all Principal Information and Status Representations shall constitute Relevant
Information.
(e) Party B has received, reviewed, and understood the Principal Information and Status Representations
applicable to it in Part I of Annex II to this Bilateral DF Agreement II. Such Principal Information and
Status Representations are incorporated herein by reference and constitute a part hereof. For the
avoidance of doubt, all Principal Information and Status Representations shall constitute Relevant
Information.
(f) Party B has received, reviewed, and understood the Party B Principal Elections applicable to it in Part II
of Annex II to this Bilateral DF Agreement II. Such Party B Principal Elections are incorporated herein
by reference and constitute a part hereof. For the avoidance of doubt, all Party B Principal Elections
shall constitute Relevant Information.
(g) Each Party represents to the other Party (which representations are deemed repeated by each Party as of
the time of each Swap Transaction Event) that:
(i) Status. It is, if relevant, duly organized and validly existing under the laws of the jurisdiction of its
organization or incorporation and, if relevant under such laws, in good standing;
(ii) Powers. It has the power to execute and deliver this Bilateral DF Agreement II and to perform its
obligations under this Bilateral DF Agreement II, and has taken all necessary action to authorize
such execution, delivery and performance;
(iii) No Violation or Conflict. Such execution, delivery and performance do not violate or conflict with
any law applicable to it, any provision of its constitutional documents, any order or judgment of any
court or other agency of government applicable to it or any of its assets or any contractual
restriction binding on or affecting it or any of its assets;
(iv) Consents. All governmental and other consents that are required to have been obtained by it with
respect to this Bilateral DF Agreement II have been obtained and are in full force and effect and all
conditions of any such consents have been complied with; and
(v) Obligations Binding. Its obligations under this Bilateral DF Agreement II constitute its legal, valid
and binding obligations, enforceable in accordance with their respective terms (subject to applicable
bankruptcy, reorganization, insolvency, moratorium or similar laws affecting creditors’ rights
generally and subject, as to enforceability, to equitable principles of general application (regardless
of whether enforcement is sought in a proceeding in equity or at law)).
2 CFTC Regulation 23.402(d).
Attachment number 3 \nPage 3 of 22
Item # 27
4
3. Confirmations
Unless the Parties have agreed otherwise in writing, each Party agrees that a confirmation of a DF Swap or
another type of transaction under this Bilateral DF Agreement II may be created by delivery of written terms
by each Party; provided that (i) the terms delivered by each Party match the terms delivered by the other Party
and (ii) the terms are either delivered by each Party to the other Party in a manner that permits each Party to
review such terms or delivered by each Party to a third-party agent or service provider that confirms the
matching of such terms to the Parties (in each case by telex, electronic messaging system, email or otherwise).
In each case, such a confirmation will be sufficient for all purposes to evidence a binding supplement to this
Bilateral DF Agreement II. The foregoing shall not limit other agreed methods of creating binding
confirmations and shall not be construed as an agreement to use a method provided in this paragraph to
confirm any Transaction.3
4. Clearing Notifications and Representations
(a) Each Party is hereby notified that, upon acceptance of a DF Swap by a DCO:
(i) the original DF Swap between Party A and Party B is extinguished;
(ii) the original DF Swap between Party A and Party B is replaced by equal and opposite DF Swaps
with the DCO; and
(iii) all terms of the DF Swap shall conform to the product specifications of the cleared DF Swap
established under the DCO’s rules.4
(b) Party B represents to Party A that it is not a Category 1 Entity or a Category 2 Entity.
5. Orderly Liquidation Authority
(a) Effective on and after the Applicable STRD Compliance Date, each Party agrees to provide notice to the
other Party, in accordance with the Notice Procedures, if it becomes, or ceases to be, an Insured
Depository Institution or a Financial Company.5
(b) Each Party is hereby notified that in the event that a Party is (i) a Covered Financial Company or (ii) an
Insured Depository Institution for which the FDIC has been appointed as a receiver (the “Covered
Party”):
(i) certain limitations under Title II of the Dodd-Frank Act or the FDIA may apply to the rights of the
non-Covered Party to terminate, liquidate, or net any DF Swap by reason of the appointment of the
FDIC as receiver, notwithstanding the agreement of the Parties; and
(ii) the FDIC may have certain rights to transfer DF Swaps of the Covered Party under Section
210(c)(9)(A) of the Dodd-Frank Act, 12 U.S.C. § 5390(c)(9)(A), or 12 U.S.C. § 1821(e)(9)(A).6
6. Calculation of Risk Valuations and Dispute Resolution
Where Party B has agreed to incorporate Annex III to this Bilateral DF Agreement II pursuant to Part II(1) of
Annex II to this Bilateral DF Agreement II, the provisions of Annex III to this Bilateral DF Agreement II are
incorporated herein by reference and constitute a part hereof. Each Party hereto represents that it has received,
reviewed and understood the provisions of Annex III to this Bilateral DF Agreement II. For the avoidance of
doubt, all provisions of Annex III to this Bilateral DF Agreement II shall constitute Relevant Information.
3 CFTC Regulation 23.501. 4 CFTC Regulation 23.504(b)(6). 5 CFTC Regulation 23.504(b)(5)(iv). 6 CFTC Regulation 23.504(b)(5)(iii).
Attachment number 3 \nPage 4 of 22
Item # 27
5
7. Portfolio Reconciliation
Where Party B has agreed to incorporate Annex IV to this Bilateral DF Agreement II pursuant to Part II(2) of
Annex II to this Bilateral DF Agreement II, the provisions of Annex IV to this Bilateral DF Agreement II are
incorporated herein by reference and constitute a part hereof. Each Party hereto represents that it has received,
reviewed and understood the provisions of Annex IV to this Bilateral DF Agreement II. For the avoidance of
doubt, all provisions of Annex IV to this Bilateral DF Agreement II shall constitute Relevant Information.
8. End-User Exception
Where Party B has agreed to incorporate Annex V to this Bilateral DF Agreement II pursuant to Part II(4)(a) of
Annex II to this Bilateral DF Agreement II, the provisions of Annex V to this Bilateral DF Agreement II are
incorporated herein by reference and constitute a part hereof. Each Party hereto represents that it has received,
reviewed and understood the provisions of Annex V to this Bilateral DF Agreement II. For the avoidance of
doubt, all provisions of Annex V to this Bilateral DF Agreement II shall constitute Relevant Information.
9. Miscellaneous
(a) Entire Agreement; Survival. This Bilateral DF Agreement II (together with Annexes I through V
hereto, as elected, which, the Parties agree, supplement and form part of this Bilateral DF Agreement II)
constitutes the entire agreement and understanding of each Party with respect to its subject matter and
supersedes all oral communication and prior writings (except as otherwise provided herein) with respect
thereto. Each Party acknowledges that, in entering into this Bilateral DF Agreement II, it has not relied
on any oral or written representation, warranty or other assurance (except as provided for or referred to
elsewhere in this Bilateral DF Agreement II) and waives all rights and remedies which might otherwise
be available to it in respect thereof, except that nothing in this Bilateral DF Agreement II will limit or
exclude any liability of either Party for fraud.
(b) Headings and Footnotes. The headings and footnotes used in this Bilateral DF Agreement II are for
informational purposes and convenience of reference only, and are not to affect the construction of or to
be taken into consideration in interpreting this Bilateral DF Agreement II.
(c) Counterparts. This Bilateral DF Agreement II (and each amendment, modification and waiver in
respect of it) may be executed and delivered in counterparts (including by facsimile transmission, by
electronic messaging system or by any other means acceptable to the Parties), each of which will be
deemed an original.
(d) No Waiver of Rights. A failure or delay in exercising any right, power or privilege in respect of this
Bilateral DF Agreement II will not be presumed to operate as a waiver, and a single or partial exercise
of any right, power or privilege will not be presumed to preclude any subsequent or further exercise, of
that right, power or privilege or the exercise of any other right, power or privilege.
(e) Governing Law. This Bilateral DF Agreement II will be governed by and construed in accordance with
the laws of the State of New York, without reference to choice of law doctrine, provided that, if the DF
Swaps to which this Bilateral DF Agreement II applies are subject to an Existing Swap Agreement
between the Parties, then, any supplements to such Existing Swap Agreement arising out of the
application of this Bilateral DF Agreement II to such DF Swaps shall be governed by and construed in
accordance with the law governing such Existing Swap Agreement.
(f) Jurisdiction. With respect to any suit, action or proceedings relating to any dispute arising out of or in
connection with this Bilateral DF Agreement II (“Proceedings”), each Party:
(i) irrevocably submits to the non-exclusive jurisdiction of the courts of the State of New York and
the United States District Court located in the Borough of Manhattan in New York City;
(ii) waives any objection which it may have at any time to the laying of venue of any Proceedings
brought in any such court, waives any claim that such Proceedings have been brought in an
inconvenient forum and further waives the right to object, with respect to such Proceedings, that
such court does not have any jurisdiction over such Party; and
(iii) agrees, to the extent permitted by applicable law, that the bringing of Proceedings in any one or
more jurisdictions will not preclude the bringing of Proceedings in any other jurisdiction.
Attachment number 3 \nPage 5 of 22
Item # 27
6
IN WITNESS WHEREOF, the Parties hereto have caused this Bilateral DF Agreement II to be executed by their
respective officers duly authorized, as of the date first above written.
Accepted and agreed:
JPMORGAN CHASE BANK, N.A.
AUGUSTA, GEORGIA
By: ______________________________
Name:
Title:
By: ______________________________
Name: The Honorable Deke Copenhaven
Title: Mayor
Attachment number 3 \nPage 6 of 22
Item # 27
7
ANNEX I
Defined Terms
“Active Fund” means a “private fund,” as defined in Section 202(a) of the Investment Advisers Act of 1940, that (i) is
not a Third-Party Subaccount and (ii) has executed 200 or more swaps per month on average over the 12 months
preceding November 1, 2012. For purposes of clause (ii) of this definition, “swaps” shall mean swaps as defined by the
CFTC for purposes of implementation schedules under parts 23 and 50 of CFTC Regulations and shall exclude, without
limitation, foreign exchange swaps and foreign exchange forwards exempted from regulation as “swaps” by the
Secretary of the Treasury pursuant to authority granted by Section 1a(47)(E) of the CEA.
“Additional Pre-Trade Mark Transaction” means a transaction (other than a Covered Forex Transaction or Covered
Derivative Transaction) for which the CFTC provides no-action or other relief from CFTC Regulation 23.431(a)(3) that
is based, in whole or in part, upon the agreement of a party that a Swap Dealer counterparty need not disclose pre-trade
mid-market marks.
“Annually” means once each calendar year.
“Applicable Law” means all applicable laws of the United States and rules, regulations, orders and written
interpretations of U.S. federal authorities, self-regulatory organizations, markets, exchanges and clearing facilities.
“Applicable DF Regulations” means CFTC Regulations 23.500 through 23.505, CFTC Regulation 50.50, and CFTC
Regulation 50.4 adopted in the following Federal Register publications, as amended and supplemented from time to
time: (i) CFTC, Final Rule, Confirmation, Portfolio Reconciliation, Portfolio Compression, and Swap Trading
Relationship Documentation Requirements for Swap Dealers and Major Swap Participants, 77 Fed. Reg. 55904 (Sept.
11, 2012); (ii) CFTC, Final Rule, End-User Exception to the Clearing Requirement for Swaps, 77 Fed. Reg. 42559 (July
19, 2012); and (iii) CFTC, Final Rule, Clearing Requirement Determination Under Section 2(h) of the CEA, 77 Fed.
Reg. 74284 (Dec. 13, 2012).
“Applicable Portfolio Reconciliation Compliance Date” means the date on which Party A’s compliance is required
with respect to Party B under CFTC Regulation 23.502 and applicable law regarding the scope of application of CFTC
Regulation 23.502, including applicable CFTC interpretations and other CFTC Regulations.
“Applicable STRD Compliance Date” means the date on which Party A’s compliance is required with respect to Party
B under CFTC Regulation 23.504 and applicable law regarding the scope of application of CFTC Regulation 23.504,
including applicable CFTC interpretations and other CFTC Regulations.
“Bilateral Covered Agreement” means (i) a Deemed ISDA 2002 Master Agreement or (ii) an Existing Swap
Agreement.
“BIS 31 Currencies” refer to one of the following currencies: US dollar, Euro, Japanese yen, Pound sterling, Australian
dollar, Swiss franc, Canadian dollar, Hong Kong dollar, Swedish krona, New Zealand dollar, Korean won, Singapore
dollar, Norwegian krona, Mexican peso, Indian rupee, Russian rouble, Chinese renminbi, Polish zloty, Turkish lira,
South African rand, Brazilian real, Danish krone, New Taiwan dollar, Hungarian forint, Malaysian ringgit, Thai baht,
Czech koruna, Philippine peso, Chilean peso, Indonesian rupiah, Israeli new shekel.7
“Category 1 Entity” means (i) a Swap Dealer, (ii) a Major Swap Participant, (iii) a Security-Based Swap Dealer, (iv) a
Major Security-Based Swap Participant or (v) an Active Fund.8
“Category 2 Entity” means (i) a commodity pool as defined in Section 1a(10) of the CEA and CFTC Regulations
thereunder, (ii) a “private fund,” as defined in Section 202(a) of the Investment Advisers Act of 1940, other than an
Active Fund, or (iii) a person predominantly engaged in activities that are in the business of banking, or in activities that
are “financial in nature,” as defined in Section 4(k) of the Bank Holding Company Act of 1956, provided that, in each
case, the entity is not a Third-Party Subaccount.9
7 CFTC Letter No. 13-12, at text accompanying n. 16 (citing Bank for International Settlements, 2010 BIS Triennial Central Bank Survey, Report
on global foreign exchange market activity in 2010 12 (Dec. 2010), available at http://www.bis.org/publ/rpfxf10t.pdf). 8 CFTC Regulation 50.25. 9 CFTC Regulation 50.25.
Attachment number 3 \nPage 7 of 22
Item # 27
8
“CEA” means the Commodity Exchange Act, as amended.
“CFTC” means the U.S. Commodity Futures Trading Commission.
“CFTC Regulations” means the rules, regulations, orders and interpretations published or issued by the CFTC, as
amended.
“Close-Out Provision” means (i) in respect of a DF Swap for which the Parties have agreed in writing (whether as part
of the Bilateral Covered Agreement or otherwise) to a process for determining the payments to be made upon early
termination of such DF Swap, the provisions specifying such process, and (ii) in respect of a DF Swap for which the
Parties have not agreed in writing (whether as part of the Bilateral Covered Agreement or otherwise) to a process for
determining the payments to be made upon early termination of such DF Swap, Section 6(e)(ii)(1) of the ISDA 2002
Master Agreement as if such DF Swap were governed thereby.
“Commodity Trade Option” means a commodity option entered into pursuant to CFTC Regulation 32.3(a).
“Covered Derivative Transaction” means a transaction for which real-time tradeable bid and offer prices are available
electronically, in the marketplace, to Party B (if such transaction is executed prior to the issuance of final CFTC
Regulations governing the registration of swap execution facilities, subject to any compliance implementation period
contained therein) or for which real-time executable bid and offer prices are available on a designated contract market
or swap execution facility (if such transaction is executed subsequent to the issuance of final CFTC Regulations
governing the registration of swap execution facilities, subject to any compliance implementation period therein), and
that is: (i) an untranched credit default swap referencing the on-the-run and most recent off-the-run series of the
following indices: CDX.NA.IG 5Y, CDX.NA.HY 5Y, iTraxx Europe 5Y and iTraxx Europe Crossover 5yr; or (ii) an
interest rate swap (A) in the “fixed-for-floating swap class” (as such term is used in CFTC Regulation 50.4(a))
denominated in USD or EUR, (B) for which the remaining term to the scheduled termination date is no more than 30
years, and (C) that has specifications set out in CFTC Regulation 50.4.10
“Covered Financial Company” means a “covered financial company,” as defined in Section 201(a)(8) of the Dodd-
Frank Act, 12 U.S.C. § 5381(a)(8).
“Covered Forex Transaction” means a transaction for which real-time tradeable bid and offer prices are available
electronically, in the marketplace, to Party B, and that is: (i) a “foreign exchange forward” or “foreign exchange swap,”
as defined in Sections 1a(24) and 1a(25) of the Commodity Exchange Act, respectively, that, by its terms, is physically
settled, where each currency is one included among the BIS 31 Currencies, and where the transaction has a stated
maturity of one year or less; or (ii) a vanilla foreign exchange option that, by its terms, is physically settled, where each
currency is one included among the BIS 31 Currencies, and where the option has a stated maturity of six months or
less.11
“Credit Support Agreement” means a written agreement, if any, between the Parties (whether part of the Bilateral
Covered Agreement or otherwise) that governs the posting or transferring of collateral or other credit support related to
one or more DF Swaps.
“Credit Support Call” means a request or demand for the posting or transferring of collateral or other credit support
related to one or more DF Swaps made pursuant to the terms of a Credit Support Agreement.
“CSA Valuation” means, in respect of a DF Swap and a Risk Valuation Date and subject to the terms of Part II of
Annex III to this Bilateral DF Agreement II in the case of a dispute, the value of such DF Swap determined in
accordance with the CSA Valuation Process, if any, expressed as a positive number if such DF Swap has positive value
for the Risk Valuation Agent, and as a negative number if such DF Swap has negative value for the Risk Valuation
Agent.
“CSA Valuation Process” means the process, if any, agreed by the Parties in writing (whether as part of the Bilateral
Covered Agreement or otherwise) for determining the value of one or more transactions that may include a DF Swap or
portfolio of DF Swaps for the purpose of posting or transferring collateral or other credit support. For the avoidance of
doubt, such writing may be in the form of an ISDA Credit Support Annex or any other written agreement.
10 CFTC Letter No. 12-58. 11 CFTC Letter No. 13-12.
Attachment number 3 \nPage 8 of 22
Item # 27
9
“Daily” means once each Joint Business Day.
“Data Delivery Date” means a date determined pursuant to Section 4.2 of Annex IV to this Bilateral DF Agreement II,
as applicable, that is a Joint Business Day.
“Data Reconciliation” means a comparison of Portfolio Data and, to the extent applicable, SDR Data received or
obtained by a Party against such Party’s own books and records of DF Swaps between the Parties and, in respect of any
Discrepancy, a process for identifying and resolving such Discrepancy. A Data Reconciliation may include (but shall
not be required to include or be limited to) a systematic, line-by-line, field-by-field matching process performed using
technological means such as a third-party portfolio reconciliation service or a technology engine.
“DCO” means a “derivatives clearing organization,” as such term is defined in Section 1a(15) of the CEA and CFTC
Regulations.
“DF Swap” means a “swap” as defined in Section 1a(47) of the CEA and regulations thereunder that is, or is to be,
governed by the Bilateral Covered Agreement; provided that a Commodity Trade Option is not a DF Swap for purposes
of this Bilateral DF Agreement II. The term “DF Swap” also includes any foreign exchange swaps and foreign
exchange forwards that are, or are to be, governed by the Bilateral Covered Agreement and that are exempted from
regulation as “swaps” by the Secretary of the Treasury pursuant to authority granted by Section 1a(47)(E) of the CEA.
For the avoidance of doubt, the term “DF Swap” does not include a swap that has been cleared by a DCO.
“Discrepancy” means, (i) in respect of the Portfolio Data received with respect to a DF Swap and any SDR Data
obtained for such DF Swap, a difference between a Material Term in such Portfolio Data or SDR Data and a Party’s
own records of the corresponding Material Term and (ii) in respect of the Portfolio Data received with respect to a DF
Swap, a difference between a Valuation reported in such Portfolio Data and such Party’s own Valuation of such DF
Swap (calculated as of the same Joint Business Day in good faith and using commercially reasonable procedures in
order to produce a commercially reasonable result) that is greater than the Discrepancy Threshold Amount.
“Discrepancy Threshold Amount” means, in respect of a DF Swap, an amount equal to ten percent (10%) of the
higher of the two absolute values of the respective Valuations assigned to such DF Swap by the Parties.
“Dodd-Frank Act” means the Dodd-Frank Wall Street Reform and Consumer Protection Act, as amended.
“Election Approval” means, if Party B is an SEC Issuer/Filer, an appropriate committee of Party B’s board of directors
(or equivalent body) has reviewed and approved the decision to enter into DF Swaps that are exempt from the clearing
requirements of Sections 2(h)(1) and 2(h)(8) of the CEA.
“Existing Swap Agreement” means, in respect of a DF Swap, a written agreement that (i) exists at the time of
execution of such DF Swap, (ii) provides for, among other things, terms governing the payment obligations of the
parties, and (iii) the Parties have established, by written agreement, oral agreement, course of conduct or otherwise, will
govern such DF Swap.
“FDIA” means the Federal Deposit Insurance Act of 1950, as amended.
“FDIC” means the Federal Deposit Insurance Corporation.
“Financial Company” means a “financial company,” as defined in Section 201(a)(11) of the Dodd-Frank Act, 12
U.S.C. § 5381(a)(11).
“Financial Entity” means a person that is a “financial entity” as defined in Section 2(h)(7)(C)(i) of the CEA, without
regard to an exemption or exclusion provided in Section 2(h)(7)(C)(ii) of the CEA and CFTC regulations thereunder or
in Section 2(h)(7)(C)(iii) of the CEA.12
12 Section 2(h)(7)(C)(i) of the CEA defines a “financial entity” for purposes of mandatory clearing as (i) a swap dealer, (ii) a security-based swap
dealer, (iii) a major swap participant, (iv) a major security-based swap participant, (v) a commodity pool, (vi) a private fund as defined in Section
202(a) of the Investment Advisors Act of 1940, (vii) an employee benefit plan as defined in paragraphs (3) and (32) of section 3 of the Employee
Retirement Income and Security Act of 1974, and (viii) a person predominantly engaged in activities that are in the business of banking, or in
activities that are financial in nature as defined in Section 4(k) of the Bank Holding Company Act of 1956.
Attachment number 3 \nPage 9 of 22
Item # 27
10
“Initial Mandatory Clearing Determination” means the CFTC determination initially published in the Federal
Register on December 12, 2012, pursuant to rulemaking under Section 2(h) of the CEA providing that certain classes of
interest rate swaps and credit default swaps shall be subject to mandatory submission for clearing to a DCO eligible to
clear such swaps under CFTC Regulation 39.5, as amended.13
“Insured Depository Institution” means an “insured depository institution,” as defined in 12 U.S.C. § 1813.
“Joint Business Day” means a day that is a Local Business Day in respect of each Party.
“LEI/CICI” means a “legal entity identifier” satisfying the requirements of CFTC Regulation 45.6 or such other entity
identifier as shall be provided by the CFTC, pending the availability of such legal entity identifiers.
“Local Business Day” means, as used in a provision of this Bilateral DF Agreement II, (i) with respect to Party A, the
City of New York; and (ii) with respect to Party B, a day on which commercial banks are open for general business
(including for dealings in foreign exchange and foreign currency deposits) in the city or cities specified by Party B in
Part II(3) of Annex II to this Bilateral DF Agreement II. If Party B does not specify a city in the Part II(3) of Annex II
to this Bilateral DF Agreement II, Party B will be deemed to have specified the City of New York.
“Major Security-Based Swap Participant” means a “major security-based swap participant,” as defined in Section
3(a)(67) of the SEA and Rule 3a67-1 thereunder.
“Major Swap Participant” means a “major swap participant,” as defined in Section 1a(33) of the CEA and CFTC
Regulation 1.3(hhh) thereunder.
“Material Terms” has the meaning ascribed by the CFTC to such term for purposes of CFTC Regulation 23.502.
“Monthly” means once each calendar month.
“Notice Effective Date” means with respect to a Party to whom a notice has been delivered, the Local Business Day
following the date on which such notice would be effective pursuant to the Notice Procedures or such other date as the
Parties may specify in writing.
“Notice Procedures” means (i) the procedures specified in the Bilateral Covered Agreement regarding delivery of
notices or information to a Party, (ii) such other procedures as may be agreed in writing between the Parties from time
to time, and (iii) with respect to a Party and a particular category of information or notice, if the other Party has
specified other permissible procedures in writing, such procedures.
“Party” means, in respect of a Bilateral Covered Agreement, a party thereto.
“Party B Principal Elections” means the elections made by Party B in Part II of Annex II to this Bilateral DF
Agreement II.
“Principal Information and Status Representations” means (i) in respect of Party A, the information provided and
representations made by Party A in Part III of Annex II to this Bilateral DF Agreement II; and (ii) in respect of Party B,
the information provided and representations made by Party B in Part I of Annex II to this Bilateral DF Agreement II.
“Portfolio Data” means, in respect of a Party providing or required to provide such data, information (which, for the
avoidance of doubt, is not required to include calculations or methodologies) relating to the terms of all outstanding DF
Swaps between the Parties in a form and standard that is capable of being reconciled, with a scope and level of detail
that is reasonably acceptable to each Party and that describes and includes, without limitation, current Valuations
attributed by that Party to each such DF Swap. The information comprising the Portfolio Data to be provided by a Party
on a Data Delivery Date shall be prepared (i) as at the time or times that such Party computes its end of day valuations
for DF Swaps (as specified by that Party for this purpose in writing) on the immediately preceding Joint Business Day,
as applicable, and (ii) in the case of Valuations, in good faith and using commercially reasonable procedures in order to
produce a commercially reasonable result.
13 77 Fed. Reg. 74284 (Dec. 13, 2012).
Attachment number 3 \nPage 10 of 22
Item # 27
11
“Quarterly” means once each calendar quarter.
“Recalculation Date” means the Risk Valuation Date on which a Risk Valuation that gives rise to the relevant dispute
is calculated; provided, however, that if one or more subsequent Risk Valuation Dates occurs prior to the resolution of
such dispute, then the “Recalculation Date” in respect of such dispute means the last such Risk Valuation Date.
“Reference Market-makers” means four leading dealers in the relevant market selected by the Risk Valuation Agent
in good faith (i) from among dealers of the highest credit standing which satisfy all the criteria that the Risk Valuation
Agent applies generally at the time in deciding whether to offer or to make an extension of credit and (ii) to the extent
practicable, from among such dealers having an office in the same city.
“Relevant Information” means (a) any information or representation agreed in writing by the Parties to be Relevant
Information; and (b) any information provided pursuant to Annex II to this Bilateral DF Agreement II, in each case, as
amended or supplemented from time to time in accordance with Paragraph 2(c) of this Bilateral DF Agreement II or in
another manner agreed by the Parties.
“Risk Exposure” means, in respect of a DF Swap and a Risk Valuation Date and subject to the terms of Part II of
Annex III to this Bilateral DF Agreement II in the case of a dispute, the amount, if any, that would be payable to the
Risk Valuation Agent by Party B (expressed as a positive number) or by the Risk Valuation Agent to Party B (expressed
as a negative number) pursuant to the Close-Out Provision as of the Risk Valuation Time as if such DF Swap (and not
any other DF Swap) was being terminated as of such Risk Valuation Date; provided that (i) if the Bilateral Covered
Agreement provides for different calculations depending on whether one of the Parties is an Affected Party or
Defaulting Party (as such terms are defined in the Bilateral Covered Agreement), such calculation will be determined
using estimates at mid-market of the amounts that would be paid for a replacement transaction; and (ii) such calculation
will not include the amount of any legal fees and out-of-pocket expenses.
“Risk Valuation” means, in respect of a DF Swap and a Risk Valuation Date for which (i) there is a CSA Valuation
determined by the Risk Valuation Agent or its agent, such CSA Valuation, and (ii) there is no CSA Valuation
determined by the Risk Valuation Agent or its agent, the Risk Exposure determined by the Risk Valuation Agent or its
agent for such DF Swap and Risk Valuation Date, unless, pursuant to Section 3.1 of Annex III to this Bilateral DF
Agreement II, the Risk Valuation Agent has elected to use the CSA Valuation provided by Party B for such DF Swap
and Risk Valuation Date, in which case, such CSA Valuation provided by Party B.
“Risk Valuation Agent” means, in respect of any Risk Valuation Date and any DF Swap, Party A.
“Risk Valuation Date” means, with respect to a DF Swap, each Local Business Day for Party A.
“Risk Valuation Time” means, with respect to a DF Swap and any day, the close of business on the prior Local
Business Day in the locality specified by the Risk Valuation Agent in its notice of the Risk Valuation to Party B.
“SDR” means a “swap data repository,” as defined in Section 1a(48) of the CEA and the CFTC Regulations.
“SDR Data” means Material Terms data that is available from an SDR.
“SEA” means the Securities Exchange Act of 1934, as amended.
“SEC” means the U.S. Securities and Exchange Commission.
“Security-Based Swap Dealer” means a “security-based swap dealer,” as defined in Section 3(a)(71) of the SEA and
Rule 3a71-1 thereunder.
“Swap Dealer” means a “swap dealer,” as defined in Section 1a(49) of the CEA and CFTC Regulation 1.3(ggg)
thereunder.
“Swap Transaction Event” means the execution of a new DF Swap between Party A and Party B or any material
amendment, mutual unwind or novation of an existing DF Swap between Party A and Party B.14
14 See 77 Fed. Reg. 9734, 9741 (Feb. 17, 2012).
Attachment number 3 \nPage 11 of 22
Item # 27
12
“Third-Party Subaccount” means an account that is managed by an investment manager who is (1) independent of and
unaffiliated with the account’s beneficial owner or sponsor and (2) responsible for the documentation necessary for the
account’s beneficial owner to clear swaps.
“Transaction Event” means any event that results in a new DF Swap between the Parties or in a change to the terms of
a DF Swap between the Parties, including execution, termination, assignment, novation, exchange, transfer, amendment,
conveyance, or extinguishing of rights or obligations of a DF Swap.
“Valuation” has the meaning ascribed to such term in CFTC Regulation 23.500.
“Weekly” means once each calendar week.
Attachment number 3 \nPage 12 of 22
Item # 27
13
ANNEX II
Part I. Principal Information and Status Representations of Party B
(1) LEI/CICI15
Party B’s LEI/CICI is: .
(2) CFTC Swap Entity16
Party B confirms that is not a CFTC Swap Entity.
(3) Financial Entity17
To the best of its knowledge, Party B is not a Financial Entity.
(4) Financial Company18
Party B is not a Financial Company.
(5) Insured Depository Institution19
Party B is not an Insured Depository Institution.
(6) E-mail Address for Delivery of Notices
Party B’s e-mail address for the delivery of notices pursuant to this Bilateral DF Agreement II other than
notices related to Risk Valuations or Portfolio Data is as follows: dbwilliams@augustaga.gov
(7) Notice Details
Where there is no Existing Swap Agreement between Party A and Party B, Party B agrees to enter into the
Deemed ISDA 2002 Master Agreement with Party A and the notice information in respect of Party B for the
purposes of such Deemed ISDA 2002 Master Agreement is:
Name: Ms. Donna Williams
Address: 530 Greene Street, Room 207
Augusta, GA 30901
Phone: (706) 821-2429
Fax: (706) 821-2520
E-mail: dbwilliams@augustaga.gov
Electronic Messaging System Details:
Specific Instructions:
15 CFTC Regulation 45.6. 16 A “CFTC Swap Entity” is a person who is, or may become, a principal to one or more swaps and is, or expects shortly to be, registered as a
swap dealer or major swap participant with the CFTC. Designation as a CFTC Swap Entity in this Annex II is not a representation by Party B that it
is a “swap dealer” or a “major swap participant,” as such terms are defined in the CEA and applicable CFTC regulations or that it is registered as
such. However, parties who do not in good faith believe they will register as a swap dealer or major swap participant should not be designated as a
CFTC Swap Entity in this Annex II. If Party B elects that it is not initially a CFTC Swap Entity, it may subsequently change its status to CFTC Swap
Entity by providing written notice to Party A that it has become registered with the CFTC as a swap dealer or major swap participant. 17 See, e.g., CFTC Regulation 23.501 and 23.504(b)(4). The term “financial entity” is used for various purposes through the CEA and CFTC
Regulations, including for the purposes of determining who must enter into “swap trading relationship documentation” satisfying various
requirements and the deadlines for execution of confirmations under CFTC Regulation 23.501. 18 Pursuant to CFTC Regulation 23.504(b)(5)(i)-(ii), swap trading relationship documentation must include a statement for each Party indicating
whether it is a Financial Company. 19 Pursuant to CFTC Regulation 23.504(b)(5)(i)-(ii), swap trading relationship documentation must include a statement for each Party indicating
whether it is an Insured Depository Institution.
Attachment number 3 \nPage 13 of 22
Item # 27
14
Part II. Party B Principal Elections
(1) Annex III Calculation of Risk Valuations and Dispute Resolution
Calculation of Risk Valuations and Dispute Resolution Election for Non-Financial Entities20
Party B agrees to incorporate Annex III to this Bilateral DF Agreement II and for purposes of Annex III, Party
B’s e-mail address for the delivery of Risk Valuations is as follows: dbwilliams@augustaga.gov.21
Party B does not agree to incorporate Annex III to this Bilateral DF Agreement II.
(2) Annex IV Portfolio Reconciliation
Portfolio Reconciliation Election22
Party B agrees to incorporate Annex IV to this Bilateral DF Agreement II and for purposes of Annex IV, Party
B’s e-mail address for the delivery of Portfolio Data is as follows: _____________________.23
Party B does not agree to incorporate Annex IV to this Bilateral DF Agreement II.
(3) Local Business Day24
Party B designates the following city or cities as the relevant Local Business Day city or cities: Atlanta, GA..
(4) Annex V Use of End-User Exception25
(a) Standing End-User Exception
Party B elects the End-User Exception for each DF Swap entered into with Party A that is subject to a
mandatory clearing determination under Section 2(h) of the CEA and agrees to incorporate Annex V to this
Bilateral DF Agreement II unless Party B notifies Party A otherwise in writing prior to the execution of such
DF Swap.
Party B does not elect the End-User Exception for each DF Swap entered into with Party A that is subject to
a mandatory clearing determination under Section 2(h) of the CEA and does not agree to incorporate Annex
V to this Bilateral DF Agreement II.
(b) Standing Opt-Out of Annual Filing26, 27
Party B elects a Standing Opt-Out of Annual Filings.
Party B does not elect a Standing Opt-Out of Annual Filings.
20 One box in this section must be checked. Annex III to this Bilateral DF Agreement II provides a set of agreements intended to address the
documentation requirements of CFTC Regulation 23.504(b)(4). 21 If Party B elects to incorporate Annex III to this Bilateral DF Agreement II by making such election in Part II(1)(a) in this Annex II, Party B
must provide an email address for the delivery of Risk Valuations. 22 One box in this section must be checked. Annex IV to this Bilateral DF Agreement II provides a set of agreements intended to address the data
portfolio reconciliation requirements of CFTC Regulation 23.502.
23 For the purpose of the data portfolio reconciliation procedures set forth in Annex IV to this Bilateral DF Agreement II, Party B must provide an
email address. 24 If Party B elects to incorporate Annex III or Annex IV to this Bilateral DF Agreement II, Party B may indicate a city or cities for purposes of
determining the Local Business Day with respect to each of Annex III and Annex IV to this Bilateral DF Agreement II. 25 Party B may elect the End-User Exception by checking the relevant box in this section. For the avoidance of doubt, Party B’s answer to this
question will in no way prejudice its rights to elect to, or not to, use the End-User Exception in respect of any particular DF Swap. 26 By electing a Standing Opt-Out of Annual Filing, Party B notifies Party A that it will not make an Annual Filing, as described in Annex V to
this Bilateral DF Agreement II, for any DF Swap subject to mandatory clearing (such notification, the “Standing Opt-Out of Annual Filing”) unless
Party B subsequently notifies Party A to the contrary (either with respect to a particular DF Swap or generally). 27 Pursuant to CFTC Regulation 50.50, one box in this section must be checked by Party B.
Attachment number 3 \nPage 14 of 22
Item # 27
15
(i) Party B’s financial obligations associated with entering into non-cleared swaps28
Party B generally meets its financial obligations associated with entering into non-cleared swaps using:
(A) a written credit support agreement; (B) pledged or segregated assets (including posting or receiving margin pursuant to a credit support arrangement or otherwise); (C) a written third-party guarantee; (D) its available financial resources; or (E) means other than those described in the foregoing subsections (A) through (D) above.
(ii) SEC Issuer/Filer29
Party B is an SEC Issuer/Filer and Party B’s SEC Central Index Key Number is as follows: .30
Party B is not an SEC Issuer/Filer.
(iii) Election Approval31
Party B received Election Approval.
Party B did not receive Election Approval.
(5) Elections Not to Receive Disclosure of Pre-Trade Mid-Market Marks32, 33
(a) Party B does not require Party A to disclose pre-trade mid-market marks in respect of any Covered
Forex Transaction.
Party B requires Party A to disclose pre-trade mid-market marks in respect of any Covered Forex
Transaction.
(b) Party B does not require Party A to disclose pre-trade mid-market marks in respect of any Covered
Derivative Transaction.
Party B requires Party A to disclose pre-trade mid-market marks in respect of any Covered Derivative
Transaction.
(c) Party B does not require Party A to disclose pre-trade mid-market marks in respect of any Additional
Pre-Trade Mark Transaction.34
Party B requires Party A to disclose pre-trade mid-market marks in respect of any Additional Pre-
Trade Mark Transaction.
28 Pursuant to CFTC Regulation 50.50, at least one box in this section must be checked if Party B has elected the Standing Opt-Out of Annual
Filing in Part II(4)(b) of this Annex II above. 29 Pursuant to CFTC Regulation 50.50, one box in this section must be checked if Party B has elected the Standing Opt-Out of Annual Filing in
Part II(4)(b) of this Annex II above. Party B must indicate if it is an issuer of securities registered under Section 12 of, or required to file reports
under Section 15(d) of, the Securities Exchange Act of 1934.
30 Pursuant to CFTC Regulation 50.50, Party B must provide this information if it has elected in Part II(4)(b)(ii) of this Annex II that it is an SEC
Issuer/Filer. 31 Pursuant to CFTC Regulation 50.50, Party B must make this election if it has elected in Part II(4)(b)(ii) of this Annex II, that it is an SEC
Issuer/Filer. 32 CFTC Regulation 23.431(a)(3).
33 CFTC Letter No. 13-12 and CFTC Letter No. 12-58 provide that Swap Dealers will not be required to disclose pre-trade mid-market marks in
connection with any Covered Forex Transactions or Covered Derivatives Transactions, respectively, provided that the counterparty agrees in advance,
in writing, that the Swap Dealer need not disclose a pre-trade mid-market mark. 34 Party B may agree in advance that Party A will not be required to disclose pre-trade mid-market marks in connection with any Additional Pre-
Trade Mark Transaction.
Attachment number 3 \nPage 15 of 22
Item # 27
16
Part III. Principal Information and Status Representations of Party A
(1) LEI/CICI35
Party A’s LEI/CICI is 7H6GLXDRUGQFU57RNE97.
(2) CFTC Swap Entity
Party A confirms that is a CFTC Swap Entity.
(3) Financial Entity36
Party A is a Financial Entity.
(4) Financial Company37
Party A is a Financial Company.
(5) Insured Depository Institution38
Party A is an Insured Depository Institution.
(6) E-mail Address for Delivery of Notices
Party A’s e-mail address for the delivery of notices pursuant to this Bilateral DF Agreement II other than
notices related to Risk Valuations or Portfolio Data is as follows: DF.Notices@jpmorgan.com.
(7) Notice Details
Where there is no Existing Swap Agreement between Party A and Party B, Party A agrees to enter into the
Deemed ISDA 2002 Master Agreement with Party B and the notice information in respect of Party A for the
purposes of such Deemed ISDA 2002 Master Agreement is:
Name: JPMorgan Chase Bank, N.A.
Address: 277 Park Avenue
New York, New York 10172-0003
Attention: Legal Department- Derivatives Practice Group
Fax: (646) 534-6393
(8) E-Mail Address for Delivery of Risk Valuations
Party A’s e-mail address for the delivery of Risk Valuations given pursuant to Annex III hereof is as follows:
risk.valuation@jpmorgan.com.
(9) E-mail Address for Delivery of Portfolio Data
Party A’s e-mail address for the delivery of Portfolio Data delivered pursuant to Annex IV hereof is as follows:
portfolio.reconciliation@jpmorgan.com.
35 CFTC Regulation 45.6. 36 See, e.g., CFTC Regulation 23.501 and 23.504(b)(4). The term “financial entity” is used for various purposes through the CEA and CFTC
Regulations, including for the purposes of determining who must enter into “swap trading relationship documentation” satisfying various
requirements and the deadlines for execution of confirmations under CFTC Regulation 23.501. 37 Pursuant to CFTC Regulation 23.504(b)(5)(i)-(ii), swap trading relationship documentation must include a statement for each Party indicating
whether it is a Financial Company. 38 Pursuant to CFTC Regulation 23.504(b)(5)(i)-(ii), swap trading relationship documentation must include a statement for each Party indicating
whether it is an Insured Depository Institution.
Attachment number 3 \nPage 16 of 22
Item # 27
17
ANNEX III
Calculation of Risk Valuations and Dispute Resolution
Part I. Calculation of Risk Valuations for Purposes of Section 4s(j) of the CEA
Each Party agrees that:
3.1 On each Risk Valuation Date, the Risk Valuation Agent in respect of each DF Swap for which a Transaction
Event has occurred after the Applicable STRD Compliance Date (or its agent) will calculate the Risk Valuation
of such DF Swap, provided that if Party B has provided the Risk Valuation Agent with a CSA Valuation for
such DF Swap and such Risk Valuation Date pursuant to the CSA Valuation Process that the Risk Valuation
Agent has determined in good faith will allow the Risk Valuation Agent to satisfy the requirements of CFTC
Regulation 23.504(b) as they relate to Section 4s(j) of the CEA, the Risk Valuation Agent may elect to treat
such CSA Valuation as the Risk Valuation for such DF Swap.
3.2 Upon written request by Party B delivered to the Risk Valuation Agent in accordance with the Notice
Procedures on or prior to the Joint Business Day following a Risk Valuation Date, the Risk Valuation Agent
(or its agent) will notify Party B of the Risk Valuations determined by it for such Risk Valuation Date pursuant
to Section 3.1 above. Unless otherwise agreed by the Parties, the Risk Valuation Agent shall not be obligated
to disclose to Party B any confidential, proprietary information about any model the Risk Valuation Agent may
use to value a DF Swap.
3.3 Notification of a Risk Valuation may be provided through any of the following means, each of which is agreed
by the Parties to be reliable: (i) written notice delivered by the Risk Valuation Agent to Party B in accordance
with the Notice Procedures, (ii) any means agreed by the Parties for the delivery of CSA Valuations or (iii)
posting on a secured web page at, or accessible through, a URL designated in a written notice given to Party B
pursuant to the Notice Procedures.
3.4 Each Risk Valuation will be determined by the Risk Valuation Agent (or its agent) acting in good faith and
using commercially reasonable procedures in order to produce a commercially reasonable result.
Part II. Dispute Resolution for Risk Valuations for Purposes of Section 4s(j) of the CEA
Each Party agrees that:
3.5 If Party B wishes to dispute the Risk Valuation Agent’s calculation of a Risk Valuation, Party B shall notify
the Risk Valuation Agent in writing in accordance with the Notice Procedures on or prior to the close of
business on the Joint Business Day following the date on which Party B was notified of such Risk Valuation.
Such notice shall include Party B’s calculation of the Risk Valuations for all DF Swaps as of the relevant date
for which the Risk Valuation Agent has provided Risk Valuations to Party B, which must be calculated by
Party B acting in good faith and using commercially reasonable procedures in order to produce a commercially
reasonable result.
3.6 If Party B disputes the Risk Valuation Agent’s calculation of a Risk Valuation and the Parties have agreed in
writing (whether as part of the Bilateral Covered Agreement or otherwise) to a valuation dispute resolution
process by which CSA Valuations are to be determined, then such process will be applied to resolve the
dispute of such Risk Valuation (as if such dispute of a Risk Valuation were a dispute of a CSA Valuation, each
DF Swap that is the subject of the dispute were the only DF Swap for which a CSA Valuation was being
disputed, and Party B was the disputing party).
3.7 If Party B disputes the Risk Valuation Agent’s calculation of a Risk Valuation and the Parties have not agreed
in writing (whether as part of the Bilateral Covered Agreement or otherwise) to a valuation dispute resolution
process by which CSA Valuations are to be determined, then the following process will apply in respect of the
dispute of such Risk Valuation:
Attachment number 3 \nPage 17 of 22
Item # 27
18
(a) the Parties will consult with each other in an attempt to resolve the dispute; and
(b) if they fail to resolve the dispute in a timely fashion, then the Risk Valuation Agent will recalculate
the Risk Valuation as of the Recalculation Date by seeking four actual quotations at mid-market from
Reference Market-makers and taking the arithmetic average of those obtained; provided that if four
quotations are not available, then fewer than four quotations may be used; and if no quotations are
available, then the Risk Valuation Agent’s original Risk Valuation calculation will be used.
3.8 Following a recalculation pursuant to Section 3.7 above, the Risk Valuation Agent will notify Party B no later
than the close of business on the Local Business Day of the Risk Valuation Agent following the date of such
recalculation, and such recalculation shall be the Risk Valuation for the applicable Risk Valuation Date.
Part III. Relationship to Other Valuations
3.9 The Parties agree and acknowledge that the process provided herein for the production and dispute of Risk
Valuations is exclusively for determining the value of each relevant DF Swap for the purpose of compliance by
each Party with risk management requirements under Section 4s(j) of the CEA. Failure by Party B to dispute a
Risk Valuation calculated by the Risk Valuation Agent does not constitute acceptance by Party B of the
accuracy of the Risk Valuation for any other purpose.
3.10 Resolution of any disputed Risk Valuation using a procedure specified in Part II of Annex II to this Bilateral
DF Agreement II is not binding on either Party for any purpose other than Party A’s compliance with risk
management requirements under Section 4s(j) of the CEA. Each Party agrees that nothing in this Bilateral DF
Agreement II providing for the calculation of Risk Valuations or for any right to dispute valuations in
connection with such Risk Valuations shall affect any agreement of the Parties regarding the calculation of
CSA Valuations or disputes regarding CSA Valuations or constitute a waiver of any right to dispute a CSA
Valuation. Any resolutions of disputes regarding CSA Valuations may be different from the resolutions of
disputes regarding Risk Valuations. The Parties acknowledge that the adoption of margin regulations under
Section 4s(e) of the CEA may require additional agreements between the Parties regarding the calculation of
DF Swap valuations for purposes of such regulations and Party A’s compliance with risk management
requirements under Section 4s(j) of the CEA, and Party B’s agreement to incorporate this Annex III in no way
constitutes agreement to adopt the procedures herein with respect to the calculation of, or resolution of disputes
regarding, margin valuations.
3.11 Notwithstanding anything to the contrary in this Bilateral DF Agreement II, the Parties may in good faith agree
to any other procedure for (i) the calculation of Risk Valuations and/or (ii) the resolution of any dispute
between them, in either case, whether in addition to or in substitution of the procedures set out in this Annex
III.
Attachment number 3 \nPage 18 of 22
Item # 27
19
ANNEX IV
Portfolio Reconciliation
Part I. Required Reconciliation Dates
4.1 From time to time after the Applicable Portfolio Reconciliation Compliance Date, Party A may give Party B a
notice (a “Required Reconciliation Date Notice”) in which Party A represents that it is (in Party A’s good
faith belief) necessary for the Parties to perform a Data Reconciliation in order for Party A to comply with the
Applicable DF Regulations regarding the frequency with which portfolio reconciliations are to be performed.
A Required Reconciliation Data Notice will specify (i) the frequency with which such portfolio reconciliations
are believed by Party A to be required, which may be “Daily,” “Weekly,” Quarterly,” “Annually” or another
frequency required by the Applicable DF Regulations and (ii) one or more Data Delivery Dates.
Part II. One-way Delivery of Portfolio Data
4.2 On each Data Delivery Date Party A will deliver Portfolio Data to Party B and Party B will review such data,
and the following shall apply:
(a) The Required Reconciliation Date Notice will specify one or more Data Delivery Dates, provided that
the first such date will be a day no earlier than the second Joint Business Day following the date on
which such notice is given to Party B, and provided further that if, prior to the first such date, Party B
requests one or more different Data Delivery Dates, the relevant Data Delivery Dates will be as
agreed by the Parties.
(b) On each Data Delivery Date, Party A (or its agent) will provide Portfolio Data to Party B (or its agent)
for verification by Party B. For purposes of this Section 4.2, Portfolio Data will be considered to have
been provided to Party B (and Party B will be considered to have received such Portfolio Data) if it
has been provided (i) in accordance with the Notice Procedures, or (ii) to a third-party service
provider agreed to between Party A and Party B for this purpose.
(c) On or as soon as reasonably practicable after each Data Delivery Date and in any event not later than
the close of business on the second Local Business Day of Party B following the Data Delivery Date,
Party B will review the Portfolio Data delivered by Party A with respect to each relevant DF Swap
against its own books and records and Valuation for such DF Swap and notify Party A whether it
affirms the relevant Portfolio Data or has identified any Discrepancy. Party B shall notify Party A of
all Discrepancies identified with respect to the Portfolio Data provided.
(d) If Party B has notified Party A of any Discrepancies in Portfolio Data in respect of any Material
Terms or Valuations, then each Party agrees to consult with the other in an attempt to resolve all such
Discrepancies in a timely fashion.
Part III. Valuation Differences Below the Discrepancy Threshold Amount
4.3 The Parties hereby agree that a difference in Valuations in respect of a DF Swap that is less than the
Discrepancy Threshold Amount shall not be deemed a “discrepancy” for purposes of CFTC Regulation 23.502
and neither Party shall be required under this Annex IV to notify the other Party of such a difference or consult
with the other Party in an attempt to resolve such a difference.
Part IV. Other Portfolio Reconciliation Procedures
4.4 In the event that the Parties have agreed to multiple Data Delivery Dates with a frequency specified in a
Required Reconciliation Date Notice, Party A shall notify Party B if, at any time, during the period that such
Data Delivery Dates are in effect, it is no longer required by the Applicable DF Regulations to conduct
portfolio reconciliations with the specified frequency. Such notice shall specify (i) the new frequency with
which portfolio reconciliations are believed by Party A to be required, which may be “Daily,” “Weekly,”
“Quarterly,” “Annually” or another frequency required by the Applicable DF Regulations and (ii) one or more
new Data Delivery Dates. Upon delivery of such a notice, the Parties’ obligations to deliver Portfolio Data on
the previously agreed Data Delivery Dates shall terminate, and such notice shall be a new Required
Reconciliation Date Notice for purposes of Section 4.2 above.
Attachment number 3 \nPage 19 of 22
Item # 27
20
4.5 Notwithstanding anything to the contrary in this Bilateral DF Agreement II, the Parties may in good faith agree
to any other procedure for (i) the exchange, delivery and/or reconciliation of Portfolio Data, and/or (ii) the
resolution of any discrepancy between them, in either case, whether in addition to or in substitution of the
procedures set out in this Bilateral DF Agreement II. Nothing in this Annex IV shall prejudice any right of
dispute or right to require reconciliation that either Party may have under Applicable Law, any term of the
Bilateral Covered Agreement other than in this Annex IV, or any other agreement.
Attachment number 3 \nPage 20 of 22
Item # 27
21
ANNEX V
End-User Exception
5.1 If Party B elects not to clear any DF Swap that is subject to a mandatory clearing determination under Section
2(h) of the CEA pursuant to an exception from mandatory clearing provided under Section 2(h)(7) of the CEA
and CFTC Regulation 50.50 (the “End-User Exception”), Party B shall notify Party A of such election in
writing prior to execution of such DF Swap, which notice may be provided as a standing notice for multiple
swaps (in Relevant Information or otherwise) (the “Standing End-User Exception”) or on a trade-by-trade
basis.39 By providing such notice and executing any such DF Swap, Party B shall be deemed to represent that
(i) it is eligible for an exception from mandatory clearing with respect to such DF Swap under Section 2(h)(7)
of the CEA and CFTC Regulation 50.50 and (ii) either:
(a) it has reported the information listed in CFTC Regulation 50.50(b)(1)(iii) in an annual filing made
pursuant to CFTC Regulation 50.50(b)(2) no more than 365 days prior to entering into such DF Swap,
such information has been amended as necessary to reflect any material changes thereto, such annual
filing covers the particular DF Swap for which such exception is being claimed, and such information in
such filing is true, accurate, and complete in all material respects (the “Annual Filing”); or
(b) it:
(1) has notified Party A in writing in accordance with the Notice Procedures prior to entering into
such DF Swap that it has not reported the information listed in CFTC Regulation 50.50(b)(1)(iii)
in an annual filing described in paragraph 5.1(a)(i) above;
(2) has provided to Party A all information listed in CFTC Regulation 50.50(b)(1)(iii) and such
information is true, accurate and complete in every material respect and covers the particular DF
Swap for which such exception is being claimed;
(3) (A) is not a “financial entity,” as defined in Section 2(h)(7)(C)(i) of the CEA, without regard to
any exemptions or exclusions provided under Sections 2(h)(7)(C)(ii), 2(h)(7)(C)(iii), or
2(h)(7)(D) or related CFTC regulations, (B) qualifies for the small bank exclusion from the
definition of “financial entity” in Section 2(h)(7)(C)(ii) of the CEA and CFTC Regulation
50.50(d), (C) is excluded from the definition of “financial entity” in accordance with Section
2(h)(7)(C)(iii) of the CEA, or (D) qualifies for an exception from mandatory clearing in
accordance with Section 2(h)(7)(D) of the CEA;
(4) is using such DF Swap to hedge or mitigate commercial risk as provided in CFTC Regulation
50.50(c); and
(5) generally meets its financial obligations associated with entering into non-cleared DF Swaps.40
5.2 If (i) Party A and Party B enter into a DF Swap subject to a mandatory clearing determination under Section
2(h) of the CEA that Party B has elected not to clear pursuant to an exception from mandatory clearing
provided under Section 2(h)(7) of the CEA and CFTC Regulation 50.50 and (ii) Party B has satisfied the
conditions specified in Section 5.1(b)(1) and (2) above, then, if the DF Swap is subject to mandatory reporting
to the CFTC or an SDR and Party A is the “reporting counterparty,” as defined in CFTC Regulation 45.8, Party
A shall report the information listed in CFTC Regulation 50.50(b)(1)(iii) to the relevant SDR.41
39 CFTC Regulation 23.505(a)(2).
40 CFTC Regulation 50.50 and 23.505(a).
41 CFTC Regulation 50.50.
Attachment number 3 \nPage 21 of 22
Item # 27
22
5.3 Notwithstanding anything to the contrary herein or in any non-disclosure, confidentiality or similar agreement
between the Parties, if Party B elects the exception from the DF Swap clearing requirement under Section
2(h)(7)(A) of the CEA and CFTC Regulation 50.50 with respect to a particular DF Swap, each Party hereby
consents to the disclosure of information related to such election to the extent required by the Applicable DF
Regulations. Each Party acknowledges that disclosures made pursuant to this Section 5.3 may include, without
limitation, the disclosure of trade information, including a Party’s identity (by name, identifier or otherwise) to
an SDR and relevant regulators. Each Party further acknowledges that, for purposes of complying with
regulatory reporting obligations, an SDR may engage the services of a global trade repository regulated by one
or more governmental regulators, provided that such regulated global trade repository is subject to comparable
confidentiality provisions as is an SDR registered with the CFTC. For the avoidance of doubt, to the extent
that applicable non-disclosure, confidentiality, bank secrecy or other law imposes non-disclosure requirements
on the DF Swap and similar information required to be disclosed pursuant to the Applicable DF Regulations
but permits a Party to waive such requirements by consent, the consent and acknowledgements provided herein
shall be a consent by each Party for purposes of such other applicable law.
Attachment number 3 \nPage 22 of 22
Item # 27
A RESOLUTION OF THE MAYOR AND COUNCIL OF AUGUSTA,
GEORGIA TO AUTHORIZE THE EXECUTION OF AN ISDA CREDIT
SUPPORT ANNEX, A JP MORGAN MARCH 2013 BILATERAL DODD-
FRANK AGREEMENT, AND TO AUTHORIZE AND ADOPT CERTAIN
POLICIES AND PROCEDURES FOR DERIVATIVE TRANSACTIONS IN
COMPLIANCE WITH THE WALL STREET TRANSPARENCY AND
ACCOUNTABILITY ACT
WHEREAS, Augusta, Georgia (the “City”), is a legally created, valid and existing
municipal corporation of the State of Georgia, created and existing under the Constitution and
laws of the State of Georgia; and
WHEREAS, the City is a participant in the (GMA) Georgia Local Government 1998A
Grantor Trust Certificates of Participation equipment loan program (the “Loan Program”); and
WHEREAS, in connection with the Loan Program, the City entered into a 1998A Master
Lease and Option Agreement Georgia, dated as of June 1, 1998 (the “Lease”), between the City
and Georgia Municipal Association (“GMA”), under the terms of which GMA leases various
items of equipment to the City (as described therein) and the City agrees to make certain rental
payments to GMA; and
WHEREAS, in connection with the Loan Program, the City entered into an ISDA Master
Agreement, dated as of June 1, 1998 (the “Master Agreement”) and a schedule to the Master
Agreement (collectively, the “Derivative”) with JPMorgan Chase Bank (formerly, Morgan
Guaranty Trust Company of New York) (the “Counterparty”), under the terms of which, on a
same-day net-payment basis determined by reference to notional amounts equal to the principal
components of the rental payments under the Lease, (1) the Counterparty agrees to pay the City
an amount based on interest rates that are identical to the interest rates used to determine the
interest components of the rental payments under the Lease (the “Counterparty Payments”), and
(2) the City agrees to pay the Counterparty a floating amount (as described therein); and
WHEREAS, it is proposed that the City amend the Derivative Agreement and enter into
an ISDA Credit Support Annex (the “Credit Support Annex”), between the City and the
Counterparty, the form of which is attached hereto as Exhibit A, under the terms of which the
Counterparty will provide additional collateral to secure the payment of the Counterparty
Payments; and
WHEREAS, it is proposed that the City appoint GMA, as its agent, in connection with a
Custody Agreement, between U.S. Bank National Association, as custodian, and GMA, as agent
for the participant governments in the Loan Program (the “Custody Agreement”), the form of
which is attached hereto as Exhibit B, under the terms of which U.S. Bank National Association
will serve as the custodian for the collateral provided by the Counterparty to secure the payment
of the Counterparty Payments (the “Posted Collateral”); and
WHEREAS, pursuant to Title VII of the Dodd-Frank Wall Street Reform and Consumer
Protection Act (the “Wall Street Transparency and Accountability Act”), enacted in response to
the financial markets crisis of 2008, participants in over-the-counter derivatives transactions shall
Attachment number 4 \nPage 1 of 7
Item # 27
adopt certain policies and procedures and enter into certain agreements to ensure compliance
with the regulatory requirements of the Wall Street Transparency and Accountability Act; and
WHEREAS, it is proposed that the City enter into a JPM March 2013 Bilateral DF
Agreement, between the City and the Counterparty (the “Bilateral DF Agreement”), the form of
which is attached hereto as Exhibit C, to ensure compliance with the regulatory requirements of
the Wall Street Transparency and Accountability Act.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of Augusta,
Georgia, as follows:
Section 1. The execution, delivery and performance of the Credit Support Annex are
hereby authorized. The Mayor of the City (the “Mayor”) is hereby authorized to execute and
deliver the Credit Support Annex on behalf of the City, which Credit Support Annex shall be in
substantially the form attached hereto as Exhibit A with such minor changes, insertions or
omissions as may be approved by the Mayor, and the execution of the Credit Support Annex by
the Mayor as hereby authorized shall be conclusive evidence of any such approval.
Section 2. The City hereby appoints GMA as its agent in connection with the
Custody Agreement. GMA is hereby authorized to execute, deliver and perform the Custody
Agreement as agent for the City.
Section 3. The City hereby appoints U.S. Bank National Association as the custodian
for the Posted Collateral.
Section 4. The execution, delivery and performance of the Bilateral DF Agreement
are hereby authorized. The Mayor is hereby authorized to execute and deliver the Bilateral DF
Agreement on behalf of the City, which Bilateral DF Agreement shall be in substantially the
form attached hereto as Exhibit C with such minor changes, insertions or omissions as may be
approved by the Mayor, and the execution of the Bilateral DF Agreement by the Mayor as
hereby authorized shall be conclusive evidence of any such approval.
Section 5. Pursuant to the Wall Street Transparency and Accountability Act, the City
hereby designates The PFM Group as its Qualified Independent Representative (“QIR”) in
connection with the Bilateral DF Agreement.
Section 6. It is the intent of the City to adopt policies and take such actions to ensure
compliance with the requirements relating to the Wall Street Transparency and Accountability
Act. Pursuant to such intent, it is the policy of the City that: the designated QIR agrees to meet
and meets the requirements specified in Commodity Futures Trading Commission Regulation
23.450(b)(1) or any successor regulation thereto (herein referred to as the “Representative
Regulation”); the designated QIR provide a written certification to the City to the effect that such
designated QIR agrees to meet and meets the requirements specified in the Representative
Regulation; (iii) City staff monitor the performance of each designated QIR consistent with the
requirements specified in the Representative Regulation; (iv) City staff exercise independent
judgment in consultation with the City’s designated QIR in evaluating all recommendations, if
any, presented by any counterparty with respect to transactions authorized pursuant to this
Attachment number 4 \nPage 2 of 7
Item # 27
policy; and (v) City staff rely on the advice of the City's designated QIR with respect to
transactions authorized pursuant to this policy and do not rely on recommendations, if any,
presented by any counterparty with respect to transactions authorized pursuant to this policy.
Section 7. From and after the execution and delivery of the documents herein
authorized, the Mayor and such other proper officers, agents and employees of the City are
hereby authorized, empowered and directed to do all such acts and things and to execute all such
documents and certificates as may be necessary to carry out and comply with the provisions of
the documents herein authorized and are further authorized to take any and all further actions and
to execute and deliver any and all further documents and certificates as may be necessary or
desirable in connection with the execution, delivery and performance of the documents and the
compliance with the Wall Street Transparency and Accountability Act herein authorized.
Without limiting the foregoing, if the Mayor is not available to execute the documents herein
authorized, the Mayor Pro Tem shall execute such documents on the Mayor’s behalf.
Section 8. All acts and doings of the officers, agents and employees of the City
which are in conformity with the purposes and intents of this resolution and in furtherance of the
execution, delivery and performance of the Credit Support Annex and the Bilateral DF
Agreement and the compliance with the Wall Street Transparency and Accountability Act shall
be, and the same hereby are, in all respects, approved and confirmed.
Section 9. No stipulation, obligation or agreement herein contained or contained in
the Credit Support Annex and the Bilateral DF Agreement shall be deemed to be a stipulation,
obligation or agreement of the Mayor or the Clerk of the City in their individual capacity, and
neither the Mayor nor the Clerk of the City shall be personally liable under the Credit Support
Annex and the Bilateral DF Agreement or be subject to personal liability or accountability by
reason of the issuance thereof.
Section 10. This resolution shall take effect immediately upon its adoption. All
resolutions or parts thereof in conflict with this resolution are hereby repealed.
Attachment number 4 \nPage 3 of 7
Item # 27
ADOPTED this ____ day of ______________, 2013.
AUGUSTA, GEORGIA
(SEAL) BY:_______________________________
Mayor
ATTEST:
BY:__________________________________
Clerk
Attachment number 4 \nPage 4 of 7
Item # 27
EXHIBIT A
CREDIT SUPPORT ANNEX
Attachment number 4 \nPage 5 of 7
Item # 27
EXHIBIT B
CUSTODY AGREEMENT
Attachment number 4 \nPage 6 of 7
Item # 27
EXHIBIT C
BILATERAL DF AGREEMENT
Attachment number 4 \nPage 7 of 7
Item # 27
Commission Meeting Agenda
12/17/2013 2:00 PM
Approve Funding for Special Election Runoff in HD 127
Department:Board of Elections
Caption:Approve funding for the Special Election Runoff in HD 127.
Background:The Board of Elections will be required to conduct a special
election runoff on December 3, 2013 in Georgia HD 127.
Analysis:The runoff is required because no one candidate received a
majority of the votes cast during the Special Election held on
November 5, 2013 in HD 127.
Financial Impact:$8,800
Alternatives:None
Recommendation:Approve funding for the 12/3/13 Runoff 101101110/6011110.
Funds are Available
in the Following
Accounts:
Funding is not avaiable in the Board of Elections 2013 Budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Election Budget
Special Election HD 127 – 11/05/13
ITEM TOTAL COST
Poll Worker Salary
101-01-4111-51.12210
5000
Cell Phones
101-01-4111-52.32112
0
Temporary Workers
101-01-4111-52.39112
0
Building Rental
101-01-4111-52.24111
300
Truck Rental
101-01-4111-52.24219
400
Printing – Absentee Ballots
101-01-4111-52.34110
500
Food
101-01-4111-53.13110
100
Board Pay
101-01-4110-52.11114
1300
Advertising
101-01-4110-52.35110
0
Postage – Absentee/Poll Worker
101-01-4110-52.32120
1000
General Office Supplies
101-01-4110-53.11111
200
TOTAL ESTIMATED COST $8,800
Attachment number 1 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
12/17/2013 2:00 PM
Augusta Boxing Club
Department:Clerk of Commission
Caption:Consider a request from Donto Bradford regarding a waiver of
taxes for the Augusta Boxing Club at 1929 Walton Way.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 1
Item # 29
Commission Meeting Agenda
12/17/2013 2:00 PM
Issuance of Bonds for Municipal Building Renovations
Department:Finance / Administrator
Caption:Motion to approve Urban Redevelopment Area Plan and approve
the related documents:
1. Intergovernmental Agreement
2. Bond Resolution
3. Bond Parameters Resolution
4. Continuing Disclosure Resolution
Background:In order to issue the bonds, a redevelopment area and plan must be
approved. On November 5, 2013 the Commission designated the
redevelopment area and authorized a public hearing on the
redevelopment plan. The public hearing was held on December 3,
2013.
As requested by the Commission the authorizing resolution has
been revised and maintains compliance with O.C.G.A. 31-61-5 3.
Analysis:Per the motion approved by the Commissoin from the November
5, 2013 meeting the documents have been modified to reflect a
reduced redevelopment area and revised the resolution language
while maintaining compliance with O.C.G.A. 31-61-5 3.
Financial Impact:
Alternatives:
Recommendation:Approve Doccuments to allow issuance of bonds.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Item # 30
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
SGR/11380657.1
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION DESIGNATING URBAN REDEVELOPMENT AREA
WHEREAS, Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled
the “Urban Redevelopment Law,” as amended (the “Urban Redevelopment Law”), authorizes
Augusta, Georgia (sometimes referred to herein as “Augusta”) to designate an “urban
redevelopment area,” which the Board of Commissioners of Augusta, Georgia designates as
appropriate for an urban redevelopment project; and
WHEREAS, as a condition to the adoption of an urban redevelopment plan under the
Urban Redevelopment Law, Augusta, Georgia is required to adopt a resolution finding that an
area in Augusta, Georgia to be subject to one or more urban redevelopment plans fits within the
definition of O.C.G.A. § 36-61-2(18), which includes areas in which by reason of the presence of
a substantial number of deteriorated or deteriorating structures; predominance of defective or
inadequate street layout; faulty lot layout in relation to size, adequacy, accessibility or
usefulness; unsanitary or unsafe conditions; deterioration of site or other improvements; tax or
special assessment delinquency exceeding the fair value of the land; the existence of conditions
which endanger life or property by fire and other causes; by having development impaired by
airport or transportation noise or by other environmental hazards; or any combination of such
factors substantially impairs or arrests the sound growth of Augusta, retards the provisions of
housing accommodations, or constitutes an economic or social liability and is a menace to the
public health, safety, morals or welfare in its present condition and use; and
WHEREAS, after careful study and investigation, Augusta desires to designate the each
of the areas described in Exhibit A attached to this Resolution as such an area appropriate for one
or more urban redevelopment project or projects;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Augusta, Georgia that each of the areas described in Exhibit A attached to this resolution is
hereby found, determined and declared to be an area that falls within the definition appearing at
O.C.G.A. § 36-61-2(18), and that each such area is therefore designated as appropriate for one or
more urban redevelopment projects.
BE IT FURTHER RESOLVED that any and all resolutions in conflict with this
resolution be, and the same are, hereby repealed.
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this 5th day of
November, 2013.
AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
Attachment number 1 \nPage 1 of 3
Item # 30
SGR/11380657.1
Downtown Urban Redevelopment Plan #1
EXHIBIT A
The Augusta Downtown Urban Redevelopment Areas are generally described as:
Parcel Acres
Municipal Building Complex
047-1-259-00-0 4.54
047-1-260-00-0 0.23
047-1-261-00-0 0.12
047-1-262-00-0 0.13
047-1-263-00-0 0.27
047-1-265-00-0 0.41
047-1-266-00-0 0.22
047-1-267-00-0 0.45
047-1-268-00-0 0.30
Old Library Complex
047-1-192-00-0 0.06
047-1-193-00-0 0.22
047-1-194-00-0 1.12
Depot Site
047-2-003-00-0 6.27
600 Broad Street
047-1-304-00-0 0.30
Coliseum Complex
047-1-291-00-0 1.26
047-1-292-00-0 1.20
047-1-300-02-0 10.16
047-1-301-00-0 5.14
047-3-019-00-0 0.11
047-3-020-00-0 0.38
047-3-020-01-0 0.06
047-3-021-00-0 0.50
047-3-022-00-0 0.42
Port Royal
037-3-200-00-0 1.30
037-3-203-00-0 0.44
Attachment number 1 \nPage 2 of 3
Item # 30
2
SGR/11380657.1
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta,
Georgia (“Augusta”) do hereby certify that the foregoing pages of typewritten matter constitute a
true and correct copy of a resolution adopted on November 5, 2013, by the Board of
Commissioners of Augusta, Georgia in a meeting duly called and assembled in accordance with
applicable laws and with the procedures of Augusta, by a vote of ________ Yea and _______
Nay, which meeting was open to the public and at which a quorum was present and acting
throughout, and that the original of the foregoing resolution appears of public record in the
Minute Book of Augusta, which is in my custody and control
GIVEN under my hand and seal of Augusta this _____ day of December, 2013.
Clerk of Commission, Augusta, Georgia
(SEAL)
Attachment number 1 \nPage 3 of 3
Item # 30
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION APPROVING
AUGUSTA DOWNTOWN URBAN REDEVELOPMENT PLAN
WHEREAS, pursuant to Chapter 61 of Title 36 of the Official Code of Georgia
Annotated entitled the “Urban Redevelopment Law,” as amended (the “Urban Redevelopment
Law”), the Augusta-Richmond County Commission (the “Commission”) held a public hearing
on December 3, 2013 concerning the Augusta Downtown Urban Redevelopment Plan, a copy of
which was accepted by the Commission for consideration on November 25, 2013 and is on file
with Augusta, Georgia administrative offices (the “Plan”); and
WHEREAS, public notice of such public hearing was published in the Augusta
Chronicle, a newspaper having a general circulation in the area on November 28, 2013; and
WHEREAS, Augusta, Georgia previously has prepared and adopted a general plan for
the physical development of Augusta as a whole (giving due regard to the environs and
metropolitan surroundings) (the “General Plan”) pursuant to the Urban Redevelopment Law; and
WHEREAS, the Plan conforms to the General Plan as a whole; and
WHEREAS, the Plan will afford maximum opportunity, consistent with the sound needs
of Augusta, Georgia as a whole, for the rehabilitation or redevelopment of the urban
redevelopment areas by private enterprise; and
WHEREAS, the Plan constitutes an appropriate part of Augusta, Georgia’s workable
program for utilizing appropriate private and public resources to eliminate and prevent the
development or spread of slums, to encourage needed urban rehabilitation, and to provide for the
redevelopment of slum areas, all as set forth in the Urban Redevelopment Law; and
WHEREAS, it is expected that there will be no families displaced and in need of
relocation from the urban redevelopment areas described in the Plan in connection with the
Municipal Building Renovation Project and the Port Royal Commercial Redevelopment Project
described in the Plan, and a feasible method exists for the relocation of families who may be
displaced from the Plan’s other urban redevelopment areas in decent, safe and sanitary dwelling
accommodations within their means and without undue hardship to such families; and
WHEREAS, the Commission on November 5, 2013 designated the Augusta Downtown
Urban Redevelopment Areas described in the Plan as urban redevelopment areas in need of
redevelopment under the Urban Redevelopment Law and, after careful study and investigation,
now desires to approve the Plan.
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission that all statements, findings and recitations set forth in the above and foregoing
preambles are hereby determined and declared to be true and correct.
Attachment number 2 \nPage 1 of 3
Item # 30
BE IT FURTHER RESOLVED, that, taking into account the results of the public
hearing, the Plan is hereby approved; and
BE IT FURTHER RESOLVED, that the appropriate officials be authorized to take all
appropriate action required to accomplish and give full effect to this Resolution; and
BE IT FURTHER RESOLVED, that any and all resolutions in conflict with this
Resolution be and the same are hereby repealed; and
BE IT FURTHER RESOLVED that this resolution shall be effective immediately upon
its adoption by the Board of Commissioners of Augusta.
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this 17th day of
December, 2013.
AUGUSTA, GEORGIA
By:
Mayor of Augusta, Georgia
ATTEST:
Clerk of Commission
Attachment number 2 \nPage 2 of 3
Item # 30
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Augusta-Richmond County
Commission (“Augusta”), DO HEREBY CERTIFY that the foregoing pages of typewritten
matter constitute a true and correct copy of a resolution adopted on December 17, 2013 by the
Augusta-Richmond County Commission in a meeting duly called and assembled in accordance
with applicable laws and with the Augusta procedures by a vote of _____ Yea and _____ Nay,
which meeting was open to the public and at which a quorum was present and acting throughout,
and that the original of the foregoing resolution appears of public record in the Minute Book of
Augusta, which is in my custody and control.
GIVEN under my hand and the Augusta seal, this _____ day of December, 2013.
Lena J. Bonner, Clerk,
Augusta-Richmond County Commission
Attachment number 2 \nPage 3 of 3
Item # 30
Augusta Downtown Urban Redevelopment Plan
Prepared for the Augusta-Richmond County Commission
November, 2013
Attachment number 3 \nPage 1 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan
Downtown Urban Redevelopment Plan
Contents
Augusta’s Downtown Urban Area ............................................................................................................... 1
Downtown Augusta Today – Current and Future Land Use .............................................................2
Historic Properties within Augusta’s Downtown ..............................................................................3
Description of the Downtown Urban Redevelopment Areas ............................................................4
Designated Sites Qualify as Urban Redevelopment Areas ................................................................6
Grounds for the Exercise of Urban Redevelopment Powers in Augusta ...........................................7
Planned Municipal Building Urban Redevelopment Project .............................................................7
Planned Port Royal Commercial Redevelopment Project .................................................................9
Planned Initial Depot Site Redevelopment Project ............................................................................9
Future Private Redevelopment Projects and Investment ...................................................................10
Community Vision for the Augusta Downtown Urban Redevelopment Area ..................................11
Recent Improvement Initiatives .........................................................................................................12
Additional Improvement Initiatives ...................................................................................................13
Zoning & Land Use Compatibility ............................................................................................................... 14
Land Use Compatibility .....................................................................................................................15
Existing Zoning Districts and Overlays .............................................................................................16
Appendices ..................................................................................................................................................... 17
Attachment number 3 \nPage 2 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan Page 1
Downtown Urban Redevelopment Plan
Augusta possesses the will to make projects work.
- Augusta-Richmond County profile in Georgia Trend, August 2012
Augusta’s Downtown Urban Area
Downtown Augusta’s mix of land uses reflect its history as an urban riverfront center whose
growth has fanned out to suburban and semi-rural areas.
The area’s land uses remain similar to this description in the 2004 Comprehensive
Development Plan:
Land use within the ‘old’ city limits includes neighborhoods of varying ages,
a central business district, concentrations of public/institutional uses,
commercial uses in shopping centers and on individual sites, and industrial
uses on scattered sites. These uses are connected by a series of streets and
highways, most of which are laid out on a grid pattern. In many cases,
residential, commercial and industrial uses are in close proximity to one
another, reflecting development that occurred prior to enactment of the local
zoning ordinance.
As Augusta grew away from its central core, its population followed, leaving its central
business district in a state of distress. The consolidated Augusta-Richmond County
government and key departments within the Augusta-Richmond County government are
working in concert with its citizens, business and civic associations to create planning
documents and execute strategic economic development incentives that can be used to
reverse this disinvestment.
The unified vision and goal is to create a business-friendly downtown environment that
attracts new investment and redevelopment while preserving and improving Augusta’s
historic structures via rehabilitation and adaptive reuse. Stabilizing the physical community,
developing more open space and parks, attracting mixed-use development and improving
mobility, access and linkages – whether via pedestrian or bikeways, waterways or roads – are
also important to this area’s redevelopment.
The Augusta-Richmond County government, dedicated housing and community nonprofits,
and leading business groups like Augusta Tomorrow recognize that Augusta’s future
redevelopment must include linkages to the best examples of its historic, architectural past –
Attachment number 3 \nPage 3 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan Page 2
Downtown Urban Redevelopment Plan
with twenty-first century improvements – and are working together to attract redevelopment
to Downtown.
To achieve these goals, the Augusta Commission has designated six areas as urban
redevelopment areas to be the catalytic start to revitalizing Downtown. These areas are the
block where the Municipal Building complex is located; 600 Broad Street; the “Old Depot”
site; the Port Royal site; the Coliseum complex consisting of the James Brown Arena and
the Bell Auditorium; and the former main library site. In support of this effort, the
Commission proposes the creation of the Downtown Urban Redevelopment Plan (the “Plan”)
including the incorporation of the two initial projects to begin implementation of the Plan:
the Municipal Building Renovation Project and the Port Royal Commercial Renovation
Project.
Downtown Augusta Today – Current and Future Land Use
The Downtown area’s land uses are virtually unchanged from those described in the
Augusta-Richmond County 2004 Comprehensive Development Plan:
Land use within the ‘old’ city limits includes neighborhoods of varying ages,
a central business district, concentrations of public/institutional uses,
commercial uses in shopping centers and on individual sites, and industrial
uses on scattered sites. These uses are connected by a series of streets and
highways, most of which are laid out on a grid pattern. In many cases,
residential, commercial and industrial uses are in close proximity to one
another, reflecting development that occurred prior to enactment of the local
zoning ordinance.
Future land use redevelopment opportunities in downtown Augusta center on this unique mix
of uses that can enable this area to support economically vibrant live-work-play communities
connected by linkages along improved roadways and waterways.
Redevelopment policies and investment will be tailored to emphasize the strengths and
sustainable uses in the area that may include new mixes of residential, commercial,
entertainment, cultural and recreational development.
Improved road connections, sidewalks, bike paths and greenways will better connect
neighbors and businesses, transforming a number of disconnected, difficult-to-access and
underdeveloped land uses into several attractive, economically re-invigorated, pedestrian-and
visitor-friendly communities that will attract new residents, employers and workers to
Augusta’s core and better serve the entire county.
Attachment number 3 \nPage 4 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan Page 3
Downtown Urban Redevelopment Plan
In support of this vision and in an effort to expand the economic base of downtown Augusta
as proposed by the Augusta community and numerous vision and planning efforts, the
Augusta government proposes the adoption of the Downtown Urban Redevelopment Plan.
Historic Properties within Augusta’s Downtown
Downtown Augusta’s place in American history is made evident in its many national and
local historic districts and properties, at last count approaching approximately 6,200
properties.
The city’s downtown central business district encompasses the rise and fall and rebirth of the
city’s development history. Two of the three areas designated as Local Historic Districts by
the Augusta-Richmond County Planning Commission are located within this area:
Downtown and Olde Town. Additionally, several of the city’s National Register Historic
Districts and properties are located partially or wholly within this area, including the Augusta
Canal National Heritage Area/Historic Augusta Canal and Industrial District and the Augusta
Downtown Historic District.
Most of the properties of the proposed downtown urban redevelopment area fall within the
city’s Downtown Historic District: the parcels on the block bounded by Gordon Highway,
Watkins Street, Walton Way and Fourth Street are non-contributing properties within the
Olde Town Historic District.
These areas contain many architecturally and historically significant structures targeted for
preservation. In November, 2012, Historic Augusta presented its Preservation Award to the
Red Star Building at 531 James Brown Blvd. (saved from near collapse), the Wier/Stewart
building at 982 Broad Street (now occupied by small creative companies) and the Henry-
Cohen House at 9920 Greene St. (formerly condemned).
If public funds are used to alter any historic property within the Augusta Downtown Urban
Redevelopment Area, such alterations will follow relevant federal, state and local guidelines
and requirements.
Approval of the Augusta Downtown Urban Redevelopment Plan is a good policy
decision. It will strategically support the economic future of Augusta.
The proposal to adopt the Plan complements efforts to attract significant investment and
highly valued jobs into economically stagnant areas of Augusta’s downtown. Adoption of
the Plan will mark another important action towards ensuring higher value jobs and the
economic benefits they provide, which will further improve the quality of life for all
residents of Augusta and Richmond County.
Attachment number 3 \nPage 5 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan Page 4
Downtown Urban Redevelopment Plan
Description of the Downtown Urban Redevelopment Areas
Downtown Augusta’s mix of land uses reflects its history as an urban riverfront center. As
the city and county grew, its housing, commercial and retail development – and people –
moved away from its central core, leaving downtown in a state of distress.
The Augusta government, dedicated housing and community nonprofits, and leading
business groups like Augusta Tomorrow recognize that Augusta’s future redevelopment must
include linkages to the best examples of its historic, architectural past – with twenty-first
century improvements – and are working together to attract redevelopment to Downtown.
The Commission has designated as urban redevelopment areas six areas that are key to a
widespread redevelopment in downtown Augusta. Several of these areas have been
identified as particular projects in the 2009 Master Plan for Augusta and North Augusta. The
Augusta Downtown Urban Redevelopment Areas include the following sites:
Municipal Building Complex. The Municipal Building Complex, containing
approximately 6.46 acres, consists of the entire block bounded by Greene,
Telfair, Fifth and Sixth Streets. Located there is the Augusta Richmond
County Municipal Building, a number of small satellite buildings owned by
Augusta, and two privately owned parcels. The Municipal Building was
constructed in 1956 and serves as the location of most of the county
governmental offices. Prior to the opening of the Augusta-Richmond County
Judicial Center and John H. Ruffin, Jr. Courthouse in 2011, the Municipal
Building as also served as the primary location for the judiciary. The county
has acquired several other smaller buildings in the block and utilizes these
buildings for additional office space. The Complex, as a whole, is antiquated,
is deteriorating and is in need of renovation. As the visible embodiment of the
government, the renovation of this block is key to creating a vibrant
downtown area. The Municipal Building Site is designated as a project site in
the Westobou Crossing & Higher Education District of the 2009 Master Plan.
600 Broad Street. Constructed in the mid-1970s and designed by noted
architect, I. M. Pei, the property located at 600 Broad Street contains
approximately 0.3 acres and housed the Chamber of Commerce for many
years. The building is currently vacant, suffers from a number of accessibility
issues and is in need of substantial renovations. Due to its current condition,
the building is an impediment to redevelopment efforts in the lower Broad
Street. The property has been proposed as a site for a technology and
innovation incubator.
“Old Depot” site. The Depot site was previously owned by a City pension
plan and is often referred to as the Pension Property. Augusta acquired the
Attachment number 3 \nPage 6 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan Page 5
Downtown Urban Redevelopment Plan
6.27 acre tract in 2005 and undertook to remediate the existing
contamination. Vacant except for the National Register train depot which is
in need of repair, the Depot site is a key component of the Westobou vision
and is considered a market creation project in the 2009 Master Plan.
Port Royal site. A mixed use residential and commercial property which
opened in 1991, the commercial portion of the site closed within a few years
of opening. The commercial area was repurposed later as the location of the
National Science Center’s Fort Discovery exhibition center and museum,
which also included a 250 seat theater. Since the closure of Fort Discovery at
the end of 2010, the commercial portion of Port Royal has remained vacant
and is at risk of deteriorating. The 1.30 acre tract serves as an anchor on the
Riverwalk and is an important barometer of the viability of downtown. The
commercial areas of Port Royal could be repurposed yet again, this time as a
mixture of private offices and public uses.
Coliseum Complex. The Coliseum Complex contains 19.23 acres and is
comprised of the James Brown Arena (formerly known as the Augusta-
Richmond County Civic Center), the William B. Bell Auditorium and the
associated parking lots. The James Brown Arena consists of a 14,500 sq ft
exhibit hall which opens into the 23,000 sq ft arena floor. The arena seats
8,500. The exhibit hall opened in 1974 and the arena opened in 1980. The
Bell Auditorium opened in 1940 and seats 2,690. In 2010 bonds were issued
to fund much needed capital improvements. The Complex is a key
entertainment venue for the Augusta area but is faces competition from a
number of other entertainment and exhibition spaces in the area.
Former Main Library site. Located at the intersection of Greene and 8th
Streets, the international style structure housed the offices of the East Central
Georgia Regional Library and served as the main library for the Augusta area.
The building has remained vacant since the library and offices were located to
the current Telfair Street building in 2010. The imposing structure is located
on one of Augusta’s most scenic thoroughfares and is located in an area where
redevelopment efforts could be hampered if the building is left to continue to
deteriorate. Current plans for the 1.4 site, including the two contiguous
parcels, is for the building to be repurposed as office space for the Augusta
Utilities Department.
Tax Parcel Identification numbers for the various parcels included in the Augusta Downtown
Urban Redevelopment Areas are listed in Appendix D.
For maps of the urban redevelopment areas, see Appendix A.
Attachment number 3 \nPage 7 of 28
Item # 30
Augusta’s Downtown Urban Redevelopment Plan Page 6
Downtown Urban Redevelopment Plan
Designated Sites Qualify as Urban Redevelopment Areas
The Downtown Urban Redevelopment Areas and their environs possess features that qualify
them as Urban Redevelopment Areas. This includes a predominance of buildings or
improvements which by reason of:
Dilapidation, deterioration, age, or obsolescence;
Inadequate provision for ventilation, light, air, sanitation, or open spaces; or
Existence of conditions which endanger life or property by fire and other causes;
are conducive to ill health, transmission of disease, infant mortality, juvenile delinquency or
crime, and are detrimental to the public health, safety, morals or welfare.
The areas and their environs also, by reason of:
The presence of a substantial number of deteriorated, or deteriorating structures;
Faulty lot layout in relation to size, adequacy, accessibility, or usefulness;
Unsanitary or unsafe conditions;
Deterioration of site or other improvements;
Tax or special assessment delinquency exceeding the fair value of the land;
The existence of conditions which endanger life or property by fire and other causes;
or
Impairment of development by transportation noise or by other environmental
hazards;
substantially impair the sound growth of Augusta, retard the provision of housing
accommodations, or constitutes an economic or social liability and are a menace.
In addition, the downtown Augusta area hosts a number of unique conditions that are constraints
to redevelopment and negatively impact the urban redevelopment areas:
A levee prevents direct access from the metro area to Downtown.
Rail lines bisect Downtown and run through historic areas.
An expressway and busy thoroughfares carrying heavy traffic volumes create
psychological barriers between Downtown and adjacent neighborhoods and prevent
expansion.
The interchange prevents easy and logical access.
Numerous underutilized and abandoned commercial and residential properties and
vacant storefronts cover a significant area.
Multiple ownership serves as a barrier to assembling larger parcels for
redevelopment.
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Augusta’s Downtown Urban Redevelopment Plan Page 7
Downtown Urban Redevelopment Plan
Large areas of empty surface parking.
Underused land is a constraint to pedestrian-oriented development.
An urban redevelopment area offers local governments the opportunity to promote urban
redevelopment projects in areas like downtown Augusta that would otherwise not receive private
investment and redevelopment. The Augusta Downtown Urban Redevelopment Plan will serve
as the catalyst to improve not only the parcels within the urban redevelopment area, but other
parcels in the greater downtown area.
Grounds for the Exercise of Urban Redevelopment Powers in Augusta
Georgia’s local governments have the authority to create urban redevelopment areas as set forth
in the Urban Redevelopment Law, which was initially adopted by the Georgia General Assembly
in 1955 and has been amended from time to time. (O.C.G.A. § 36-61-1, et seq.)
The Augusta Commission voted to exercise the powers conferred upon it by the Urban
Redevelopment Law by resolution dated March 16, 2010. The Commission also designated its
first redevelopment area, the Laney-Walker Bethlehem Urban Redevelopment Area, and
approved the redevelopment plan for the Laney-Walker Bethlehem Urban Redevelopment Area
that same day.
Planned Municipal Building Urban Redevelopment Project
The Augusta Richmond County Municipal Building and site previously housed a significant
portion of Augusta’s judiciary as well as most of the administrative offices of Augusta. Since
the construction of a new courthouse, the Municipal Building is currently used to house various
offices and functions of the Augusta, Georgia government, including offices of the Mayor,
Commission, Administrator and Clerk, meeting rooms, voting and registrar, legal department,
planning and zoning, engineering, marshals, finance, procurement, information technology, and
others.
The Municipal Building is a 125,641 square foot nine-story building built in 1957, which was
also to serve as a fallout shelter. The building structure is cast-in-place reinforced concrete and
the building cladding is marble. The roof is modified bitumen. In 2008, the windows, exterior
caulking and roof were replaced. There are also three wood-framed buildings with red brick
veneers and asphalt shingle roofs on the site. These three buildings house Engineering
Department functions. The Button Gwinnett Building is an approximately 2,236 square foot
two-story building and houses the Engineering Department’s Administration Division, the
Telfair Building is approximately 2,329 square feet and houses the Traffic Engineering Division
and the third building is an approximately 6,404 square foot building, currently housing the
Legal Department.
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Augusta’s Downtown Urban Redevelopment Plan Page 8
Downtown Urban Redevelopment Plan
All of the buildings are outdated, rundown and present fire, safety and security issues, and thus
impair the delivery of governmental services. Each building is expected to be renovated in an
effort to provide more efficient work and other needed spaces.
The proposed Municipal Building Renovation Project (the “Municipal Building Project”) will
renovate, renew and expand the buildings and structures on the site, and may include one or
more new buildings or structures on the site for information technology or other Augusta
governmental purposes. The work on the old courthouse building is expected to include new
public and meeting spaces not requiring secured access (available, for example, for advance
voting) and to serve as a new building entrance, consisting of an approximately 126,000 square
foot addition, comprehensive renovation, new Commission chambers, additional office space,
elevator improvements including an elevator tower addition, smoke evacuation areas, and other
safety and mechanical replacements and improvements. Partial demolition and rebuilding of
buildings on the site will be required in order to make the needed improvements.
The Municipal Building Project will have a cost of approximately $40,500,000, is expected to be
financed with approximately $8,884,000 of proceeds of SPLOST VI, approximately $5,665,000
of proceeds of the SPLOST Bonds issued in 2010, and revenue bonds to be issued and sold by
the Urban Redevelopment Agency of Augusta (the “URA”), acting as Augusta, Georgia’s
redevelopment agency for this purpose, in an approximate amount of $26,500,000, all based on
current costs and amounts, which are subject to change. Such revenue bonds will be secured and
paid by payments from Augusta, Georgia under an intergovernmental contract with the URA to
provide services associated with the Municipal Building Project to Augusta, Georgia, and the
bonds will have an approximate term of 20 years. The URA bonds will be callable and be
satisfied from the proceeds from SPLOST VII proceeds if authorized by the voters. Title to the
building and improvements will be transferred to the URA to permit the Project to proceed and
will revert back to Augusta upon satisfaction of the URA bonds.
The Municipal Building Project conforms to the general plan for Augusta, Georgia as a whole,
and requires no changes in zoning and planning, land use, maximum density and building
requirements.
The Augusta Commission will perform other duties as necessary to implement the Project.
As currently foreseen, no relocation activity will be necessary for the implementation of the
Project.
The Project will be constructed in accordance with the Public Works Law and provides for the
participation of private enterprise to the extent feasible.
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Downtown Urban Redevelopment Plan
Planned Port Royal Commercial Redevelopment Project
The proposed Port Royal Commercial Redevelopment Project (the “Port Royal Project”) will
renovate, renew and repurpose the two commercial floors of the Port Royal building for lease to
commercial tenants and/or to be used for governmental purposes.
Current expectations are for the Port Royal Project to create or renovate nearly 90,000 sq ft of
class A rental office space as well as provide office space for the Downtown Development
Authority of Augusta and small business incubators. In addition, as intended the project will
include a public riverfront art gallery, 8,000 sq ft of restaurant space, and renovate the existing
250 seat theater for use by local performance groups. If the current proposal is implemented, the
Port Royal Project will help retain nearly 400 jobs in Augusta and create nearly 100 new jobs.
As Port Royal sits as an anchor of the Riverwalk, having the site open again to the public is of
major importance to downtown Augusta. Bringing nearly 500 additional people into the central
business district and onto the Riverwalk will increase safety and stimulate the downtown
economy.
It is anticipated that the project costs will be funded by the issuance of bonds by the Urban
Redevelopment Agency, which will use the bonds proceeds to acquire the Project and construct
the improvements.
In the event that the current proposal does not come to fruition, then the URA shall take such
other actions as necessary to redevelop, rehabilitate and/or conserve the area in accordance with
this Plan.
The Port Royal Project conforms to the general plan for Augusta, Georgia as a whole, and
requires no changes in zoning and planning, land use, maximum density and building
requirements.
The Augusta Commission and the URA will perform other duties as necessary to implement the
Project.
As currently foreseen, no relocation activity will be necessary for the implementation of the
Project.
Planned Initial Depot Site Redevelopment Project
The proposed Initial Depot Site Redevelopment Project (the “Depot Project”) will create a
parking for employees and visitors to the renovated Port Royal building as well as for the
Augusta Commons and lower Broad Street.
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Augusta’s Downtown Urban Redevelopment Plan Page 10
Downtown Urban Redevelopment Plan
The cost of the Depot Project will depend on a final determination of the parking needs to
support the Port Royal Project but is expected to be less than $1,500,000. It is anticipated that
the project costs will be funded by the issuance of bonds by the Urban Redevelopment Agency,
which will use the bonds proceeds to acquire and construct the improvements.
The Depot Project requires no changes in zoning, land use, maximum density or building
requirements but would need to be approved by the Riverfront Review Board and the Historic
Preservation Commission.
The Augusta Commission and the URA will perform other duties as necessary to implement the
Project.
As currently foreseen, no relocation activity will be necessary for the implementation of the
Project.
Future Private Redevelopment Projects and Investment
Downtown Augusta has the potential to undergo a sustainable transformation in the next decade,
given the newly merged campuses of the Georgia Health Sciences University and Augusta State
University, the state’s growing interest in turning more of its economic development efforts to
expanding home-grown businesses, and a metro population increasingly supportive of the arts,
history and culture of Georgia’s second-largest city.
On the drawing boards are an estimated $316 million or more in redevelopment dreams and
plans – some shovel-ready, waiting to break ground – for major investments in the downtown
Augusta area. What will make the difference for many of these proposed developments is
whether the downtown area’s physical and other public infrastructure can be put in place in time
to support these efforts.
Projects Planned &
Proposed
Estimated Market
Value at Completion
Holiday Inn Express & Suites
Biotechnology Research Park
Wal-Mart Neighborhood Market
Reynolds St. Train Depot – mixed
uses
Old Chamber of Commerce Building
high-tech business incubator
Housing/retail supporting 7,000-
student university growth
$ 6 million
$ 75 million
$ 10 million
$ 250,000
$ 500,000
$ 225 million
Attachment number 3 \nPage 12 of 28
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Augusta’s Downtown Urban Redevelopment Plan Page 11
Downtown Urban Redevelopment Plan
The Downtown Urban Redevelopment Area will evidence the support of the Commissioners
and Augustans in their downtown which should spark this future development, as well as the
Municipal Building Project and the Port Royal Project discussed above.
Community Vision for the Augusta Downtown Urban Redevelopment Area
The Community Agenda Component of Augusta’s 2008 Comprehensive Development Plan (July
2008) was developed to “guide the city’s future and serve as the basis for the policy decisions of
the city’s elected and appointed leaders and staff.” Local redevelopment decisions must be
consistent with the recommendations found in the Community Agenda document.
These recommendations include the community’s vision for downtown Augusta.
Vision for Downtown: Downtown Augusta will maintain and enhance its
historic character and unique mix of land uses. Downtown will continue to reflect
the predominant characteristics of a historic central business district, while at the
same time adapting to the changing environment around it. Underutilized parcels
will be redeveloped in a manner consistent with the overall vision for downtown
and with respect for existing development patterns and the historic architecture in
the area. Redevelopment will include new medium- and high-density housing,
additional commercial and office development, new civic and institutional
facilities and shopping and entertainment facilities. Adaptive reuse of historic
buildings will be a key component. New development will respect the scale,
massing, architecture and other design elements of the existing historic structures.
Recommended Development Patterns named in the proposed Augusta Tax Allocation District #4
Downtown Redevelopment Plan include:
1. New residential, commercial and institutional development built in accordance
with established design guidelines and with respect for the historic character and
traditional development pattern of downtown.
2. Medium- and high-density housing in both new structures and existing buildings.
3. Office, retail, service and entertainment development in both new and existing
structures.
4. Enhanced arts, entertainment and sports facilities.
5. Stronger physical connections between the riverfront and downtown.
6. Public infrastructure (public buildings, streets, landscaping, parks, sidewalks, etc.)
that support and complement other development.
7. Attractive gateways to the city supplemented by a coordinated way finding
signage.
8. Transportation system that accommodates all modes of travel and is accessible to
all.
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Downtown Urban Redevelopment Plan
Recent Improvement Initiatives
Private Projects
Sutherland Mill – medical condos/offices (TAD #1)
J.B White’s Building – residential and retail (TAD #1)
Public Projects
St. Sebastian/Greene Street Extension Project - $30.3 million road
improvement/extension.
Trade, Exhibit and Event Center (TEE Center) - About 120,000 square feet. $20
million in SPLOST funds.
Laney-Walker/Bethlehem Redevelopment.
Augusta Judicial Center & John H. Ruffin, Jr. Courthouse.
Headquarters Library for the East Central Georgia Regional Library System.
Georgia Medical College/Georgia Health Sciences University expansion – The
new College of Dental Medicine building recently earned Silver LEED
(Leadership in Energy and Environmental Design) certification and was
recognized as the Best Higher Education/Research Project for 2011 by ENR
Southeast magazine. And the J. Harold Harrison, M.D. Education Commons
building just held its groundbreaking November 28, 2012.
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Downtown Urban Redevelopment Plan
Additional Improvement Initiatives
Augusta-Richmond County Target Area Master Plan
Developed by EDAW/Trinity Plus One Consultants, this report proposed that
Augusta-Richmond County develop public-private partnerships with major Augusta
employers including Georgia Health Sciences University (Medical College of
Georgia), the Georgia Medical Center Authority, Paine College, the Augusta-
Richmond County Housing Authority, the Richmond County Board of Education and
the State of Georgia to ensure the success of a redevelopment strategy for close-in
neighborhoods, the Central Business District and other nearby areas.
Projects as proposed in the Target Area Master Plan lay the framework for future
redevelopment in this area of Augusta. They include infill housing, mixed-use
developments that include multi-family housing and retail, canal improvements, park
and recreation areas, and the removal of CSX lines that run through the area.
A Shared Vision: Augusta/North Augusta 2008 Master Plan
This plan updated an earlier City Center Master Plan produced by Augusta
Tomorrow, an association of business and civic leaders whose mission is “To serve
the community at large by planning, promoting, and implementing the development
of Augusta with particular emphasis on the city center.”
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Downtown Urban Redevelopment Plan
In its initial report, ICON Architecture defines the study area, looks at recent
developments and summarizes downtown Augusta’s attributes and obstacles to
revitalization. It also contains proposed focus areas for redevelopment as well as
potential strategies, initiatives, projects and next steps. Several of the findings in this
study were reported in the Augusta Redevelopment Plan and TAD #1.
Urban Area Master Plan – The Westobou Vision
In 2009, the Augusta Commission and the North Augusta City Council endorsed this
new Master Plan to guide the economic development initiatives of both cities towards
a sustainable future. The boundaries of “The Westobou Vision” included the
traditional downtowns of North Augusta and Augusta and surrounding
neighborhoods. Downtown and the Medical/Health Sciences District are two of the
primary focus areas in the plan. Augusta Tomorrow is working with stakeholders and
government to help implement the plan.
Augusta Development Agenda, Report 1 – Finding Opportunities For A More
Sustainable Augusta (November 12, 2009)
This plan sets an agenda for the next two decades for Augusta that establishes clear
priorities for public investment and attracts private participation. The Westobou
Vision is identified in this report for its “market projects” to catalyze the
redevelopment of downtown.
Zoning & Land Use Compatibility
The Augusta Downtown Urban Redevelopment Areas consist of six distinct areas comprising
approximately 34.96 acres (Municipal Building Complex – 6.46 acres; Old Library Complex –
1.4 acres; Depot Site – 6.27 acres; 600 Broad Street – 0.30 acres; Coliseum Complex – 19.23
Attachment number 3 \nPage 16 of 28
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Augusta’s Downtown Urban Redevelopment Plan Page 15
Downtown Urban Redevelopment Plan
acres; Port Royal Site – 1.30 acres) classified for zoning and land use as described in the
Augusta-Richmond County 2008 Comprehensive Development Plan.
Land Use Compatibility
Current and future plans for parcels within the Augusta Downtown Urban Redevelopment Area
conform to the mix of uses described in the Land Use chapter of the city’s latest Comprehensive
Plan. Appropriate land uses within each of the Urban Redevelopment Areas, where consistent
with recommended development patterns, are identified as:
Low-Density Urban Residential
High-Density Urban Residential
Professional Office
Commercial
Industrial
Public / Institutional
Transportation / Communications / Utilities
Parks / Recreation / Conservation
Mixed Use (limited – commercial and institutional predominate in CBD)
In addition, the boundaries of the Augusta Downtown Urban Redevelopment Areas fall within
one of the relatively new character areas designated by the Augusta-Richmond Planning
Commission. Each of such areas proposed uses are based on special characteristics Augusta’s
elected officials and citizens have found are important to preserve or enhance and its potential to
again be a unique magnet for the region, given the right planning and development guidance. Its
challenging development patterns and issues require special attention to address.
The character of the areas comprising the proposed Augusta Downtown Urban Redevelopment
Areas and their current land uses are described in the commission’s report, Preliminary
Character Areas in Augusta, as follows:
Downtown Augusta is where the city was founded and first developed. Downtown has the major characteristics of a traditional central business district, including a wide variety of land uses (retail, office, cultural, entertainment, financial, government, open space, industrial and institutional), high level of access for vehicles, pedestrians and transit, a mix of architectural styles, medium to high-
density residential development, and commercial buildings with no front or side
setbacks.
Over two dozen downtown properties are listed individually on the National
Register of Historic Places. Much of downtown is within the boundaries of a
National Register Historic District and/or a local historic district. Downtown
Augusta borders the Savannah River and is bisected by part of the Augusta Canal
National Historic Landmark.
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Downtown Urban Redevelopment Plan
These uses have been described more simply as “Downtown: Historic districts and properties,
historic central business district, mix of uses, expressway, riverfront recreational and
entertainment, canal.”
Existing Zoning Districts and Overlays
Plans for development in the Augusta Downtown Urban Redevelopment Areas will conform to
all zoning classifications for downtown Augusta’s central business district and the riverfront as
described in the Comprehensive Plan and the Comprehensive Zoning Ordinance of Augusta,
Georgia.
This zoning request is compatible with the zoning classifications that exist for the Augusta
Downtown Urban Redevelopment Areas, which include:
Residential District
Professional District
Business District
Industrial District
Special Districts, including Planned Development Riverfront
Savannah River Corridor Protection District
Attachment number 3 \nPage 18 of 28
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Augusta’s Downtown Urban Redevelopment Plan Page 17
Downtown Urban Redevelopment Plan
Appendices
Appendix A. Maps & Drawings
1. Downtown Urban Redevelopment Areas Plan Boundary Maps
2. Current Land Use in Downtown Augusta
3. Future Development Maps, Future Development Patterns
4. Future Land Use Maps
Appendix B. Augusta Commission
Appendix C. References and Resources
Appendix D. Tax Parcel ID Numbers
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Augusta’s Downtown Urban Redevelopment Plan Page 18
Downtown Urban Redevelopment Plan
Appendix A. Maps & Drawings
1. Augusta Downtown Urban Redevelopment Areas Boundary Maps
See attached maps of:
Municipal Building Complex
Old Library Complex
Depot Site
600 Broad Street
Coliseum Complex
Port Royal
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Downtown Urban Redevelopment Plan
Appendix A. Maps & Drawings
2. Current Land Uses in Augusta Downtown Urban Redevelopment Areas
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Augusta’s Downtown Urban Redevelopment Plan Page 20
Downtown Urban Redevelopment Plan
Appendix A. Maps & Drawings
3. Future Development Map, Future Development Patterns
Attachment number 3 \nPage 22 of 28
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Augusta’s Downtown Urban Redevelopment Plan Page 21
Downtown Urban Redevelopment Plan
Development patterns envisioned for an area of the
Augusta Downtown Urban Redevelopment Areas.
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Augusta’s Downtown Urban Redevelopment Plan Page 22
Downtown Urban Redevelopment Plan
Appendix A. Maps & Drawings
4. Future Land Use
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Downtown Urban Redevelopment Plan
Downtown Land Use
Attachment number 3 \nPage 25 of 28
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Augusta’s Downtown Urban Redevelopment Plan Page 24
Downtown Urban Redevelopment Plan
Appendix B. Augusta Commission
Deke S. Copenhaver
Mayor
William Fennoy
District 1
Corey Johnson
District 2
Mary Davis
District 3
Alvin Mason
District 4
Bill Lockett
District 5
Joe Jackson
District 6
Donnie Smith
District 7
Wayne Guilfoyle
District 8
Marion Williams
District 9
Grady Smith
District 10
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Augusta’s Downtown Urban Redevelopment Plan Page 25
Downtown Urban Redevelopment Plan
Appendix C. References and Resources
Augusta-Richmond County Board of Assessors and Tax Commissioner’s offices
Augusta-Richmond County Planning Commission. Augusta-Richmond County
Comprehensive Plan 2008. http://www.augustaga.gov/index.aspx?NID=319
Augusta-Richmond County Planning Commission. Comprehensive Zoning Ordinance of
Augusta, Georgia. (Amended September 2012).
www.augustaga.gov/DocumentCenter/View/4283
Augusta-Richmond County Planning Commission. Various maps and plans:
http://www.augustaga.gov/index.aspx?nid=290
Georgia Department of Revenue, https://etax.dor.ga.gov/.
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Downtown Urban Redevelopment Plan
Appendix D. Tax Parcel ID Numbers
Parcel Acres
Municipal Building Complex
047-1-259-00-0 4.54
047-1-260-00-0 0.23
047-1-261-00-0 0.12
047-1-262-00-0 0.13
047-1-263-00-0 0.27
047-1-265-00-0 0.41
047-1-266-00-0 0.22
047-1-267-00-0 0.45
047-1-268-00-0 0.30
Old Library Complex
047-1-192-00-0 0.06
047-1-193-00-0 0.22
047-1-194-00-0 1.12
Depot Site
047-2-003-00-0 6.27
600 Broad Street
047-1-304-00-0 0.30
Coliseum Complex
047-1-291-00-0 1.26
047-1-292-00-0 1.20
047-1-300-02-0 10.16
047-1-301-00-0 5.14
047-3-019-00-0 0.11
047-3-020-00-0 0.38
047-3-020-01-0 0.06
047-3-021-00-0 0.50
047-3-022-00-0 0.42
Port Royal
037-3-200-00-0 1.30
037-3-203-00-0 0.44
Attachment number 3 \nPage 28 of 28
Item # 30
SGR/11152233.7
BOND RESOLUTION
A RESOLUTION OF THE URBAN REDEVELOPMENT AGENCY OF
AUGUSTA (THE “ISSUER”) PROVIDING FOR THE ISSUANCE OF ITS
REVENUE BONDS (MUNICIPAL BUILDING RENOVATION PROJECT),
SERIES 2013 (THE “SERIES 2013 BONDS”), IN THE MAXIMUM
AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $___________,
PURSUANT TO AND IN CONFORMITY WITH THE CONSTITUTION AND
STATUTES OF THE STATE OF GEORGIA, PAYABLE SOLELY FROM THE
FUNDS HEREIN PROVIDED FOR THE PURPOSE OF FINANCING A
CERTAIN URBAN REDEVELOPMENT PROJECT; TO PROVIDE FOR THE
CREATION OF A BOND FUND TO PAY THE PRINCIPAL OF, PREMIUM
(IF ANY) AND INTEREST ON THE SERIES 2013 BONDS; TO PROVIDE
FOR THE REMEDIES OF THE OWNERS OF THE SERIES 2013 BONDS; TO
DESIGNATE AN AUTHENTICATION AGENT, A BOND REGISTRAR, A
BOND FUND CUSTODIAN, A PAYING AGENT AND CERTAIN OTHER
CUSTODIANS; TO AUTHORIZE AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE ISSUER AND AUGUSTA, GEORGIA; AND
FOR OTHER PURPOSES.
Adopted on December ____, 2013
Attachment number 4 \nPage 1 of 57
Item # 30
SGR/11152233.7 i
RESOLUTION
TABLE OF CONTENTS
(The Table of Contents for this Bond Resolution is for convenience of reference only and is not
intended to define, limit or describe the scope or intent of any provisions of this Bond
Resolution.)
Page
ARTICLE I DEFINITIONS AND FINDINGS ......................................................................3
Section 1.01. Definitions of Certain Terms ............................................................................3
Section 1.02. Rules of Construction .......................................................................................7
ARTICLE II DESIGNATION, FORM AND BONDS ...........................................................9
Section 2.01. Authorized Amount of Series 2013 Bonds .......................................................9
Section 2.02. Issuance of Series 2013 Bonds .........................................................................9
Section 2.03. Designation of the Series 2013 Bonds .............................................................9
Section 2.04. Execution of Series 2013 Bonds ......................................................................9
Section 2.05. Authentication of Series 2013 Bonds .............................................................10
Section 2.06. Limited Obligations ........................................................................................10
Section 2.07. Authorization of Series 2013 Bonds ..............................................................10
Section 2.08. Medium and Places of Payment .....................................................................11
Section 2.09. Registration of Transfer and Exchange of Series 2013 Bonds .......................11
Section 2.10. Mutilated, Destroyed or Lost Series 2013 Bonds ...........................................12
Section 2.11. Destruction of Cancelled Series 2013 Bonds .................................................12
Section 2.12. Temporary Series 2013 Bonds .......................................................................12
Section 2.13. Form of Series 2013 Bonds ............................................................................13
Section 2.14. Securities Depository Provisions ....................................................................13
ARTICLE III REDEMPTION OF SERIES 2013 BONDS BEFORE MATURITY ...........15
Section 3.01. Redemption ....................................................................................................15
Section 3.02. Redemption Credits; Purchase in Lieu of Redemption ..................................15
Section 3.03. Notice of Redemption ....................................................................................16
Section 3.04. Effect of Notice of Redemption .....................................................................17
ARTICLE IV REVENUE AND FUNDS .................................................................................18
Section 4.01. Source and Payment of Series 2013 Bonds ....................................................18
Section 4.02. Creation of Project Fund ................................................................................18
Section 4.03. Requisition Procedure for Project Fund .........................................................18
Section 4.04. Completion of the Project ...............................................................................19
Section 4.05. Transfer Upon Event of Default .....................................................................19
Section 4.06. Transfer of Any Surplus Moneys in Project Fund .........................................19
Section 4.07. Creation of Bond Fund; Payments Therefrom ...............................................19
Section 4.08. Pledge of Rights Under and Authorization of Intergovernmental
Agreement With City .....................................................................................20
Section 4.09. Investments of Bond Fund Moneys ................................................................20
Section 4.10. Creation of and Disbursements from the Issuance Cost Fund .......................20
Attachment number 4 \nPage 2 of 57
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SGR/11152233.7 ii
ARTICLE V CUSTODY AND APPLICATION OF PROCEEDS OF SERIES
2013 BONDS ......................................................................................................21
Section 5.01. Deposits in the Funds .....................................................................................21
ARTICLE VI DEPOSITORIES OF MONEYS AND SECURITIES FOR
DEPOSIT; DESIGNATION OF AUTHENTICATING AGENT,
PAYING AGENT AND BOND REGISTRAR ..............................................22
Section 6.01. Depositories and Custodians ..........................................................................22
Section 6.02. Administrative Fees and Expenses .................................................................22
Section 6.03. Appointment of Authenticating Agent, Paying Agent and Bond Registrar ...23
Section 6.04. Employment of Attorneys, Agents, Etc ..........................................................23
Section 6.05. Reliance on Documents ..................................................................................23
Section 6.06. Evidence of Facts ...........................................................................................23
Section 6.07. Release of Liability ........................................................................................23
ARTICLE VII PARTICULAR COVENANTS ........................................................................25
Section 7.01. Payment of Series 2013 Bonds .......................................................................25
Section 7.02. Enforcement of Rights to Receive the Payments from Augusta, Georgia .....25
Section 7.03. Books and Records .........................................................................................25
Section 7.04. No Diminishment of Lien Granted .................................................................25
Section 7.05. Maintenance of Existence ..............................................................................25
Section 7.06. Tax Provisions; Arbitrage; Rebate Fund. .......................................................25
ARTICLE VIII DEFAULTS AND REMEDIES .....................................................................28
Section 8.01. Events of Default ............................................................................................28
Section 8.02. Remedies on Default ......................................................................................28
Section 8.03. Remedies Cumulative. ....................................................................................29
Section 8.04. Waiver of Default. ..........................................................................................29
Section 8.05. Application of Monies After Default. ............................................................29
ARTICLE IX DEFEASANCE .................................................................................................31
Section 9.01. Payment and Defeasance ................................................................................31
Section 9.02. Termination of Liability .................................................................................31
ARTICLE X MISCELLANEOUS PROVISIONS................................................................32
Section 10.01. Validation .......................................................................................................32
Section 10.02. Bond Resolution as an Agreement .................................................................32
Section 10.03. Modification, Alteration, Supplementation or Amendment of Resolution ....32
Section 10.04. Modification, Alteration, Supplementation or Amendment of
Intergovernmental Agreement ........................................................................34
Section 10.05. Payments Due on Saturdays, Sundays and Holidays .....................................34
Section 10.06. Applicable Provisions of Law ........................................................................34
Section 10.07. Repeal of Conflicting Resolutions .................................................................34
Section 10.08. Authorization of Intergovernmental Agreement ............................................35
Section 10.09. No Individual Responsibility of Directors, Officers and Employees
of Issuer ..........................................................................................................35
Section 10.10. General Authority ...........................................................................................35
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Section 10.11. Manner of Evidencing Ownership of Series 2013 Bonds ..............................35
Section 10.12. Requirements and Conditions Met .................................................................35
Section 10.13. Limitation of Rights .......................................................................................36
Section 10.14. Severability .....................................................................................................36
Section 10.15. Authorization of Official Statement ...............................................................36
Section 10.16. Official Statement Deemed Final ...................................................................36
Section 10.17. Pricing Resolution ..........................................................................................36
Section 10.18. Waiver of Performance Audit and Review ....................................................37
Section 10.19. Authorization for Bond Insurance Policy .......................................................37
EXHIBIT A - PROJECT DESCRIPTION
EXHIBIT B - FORM OF SERIES 2013 BONDS
EXHIBIT C - FORM OF INTERGOVERNMENTAL AGREEMENT
EXHIBIT D - FORM OF REQUISITION
EXHIBIT E - FORM OF PRELIMINARY OFFICIAL STATEMENT
EXHIBIT F - FORM OF CONTINUING DISCLOSURE CERTIFICATE
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SGR/11152233.7
BOND RESOLUTION
A RESOLUTION OF THE URBAN REDEVELOPMENT AGENCY OF
AUGUSTA (THE “ISSUER”) PROVIDING FOR THE ISSUANCE OF ITS
REVENUE BONDS (MUNICIPAL BUILDING RENOVATION PROJECT),
SERIES 2013 (THE “SERIES 2013 BONDS”), IN THE MAXIMUM
AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $___________,
PURSUANT TO AND IN CONFORMITY WITH THE CONSTITUTION AND
STATUTES OF THE STATE OF GEORGIA, PAYABLE SOLELY FROM THE
FUNDS HEREIN PROVIDED FOR THE PURPOSE OF FINANCING A
CERTAIN URBAN REDEVELOPMENT PROJECT; TO PROVIDE FOR THE
CREATION OF A BOND FUND TO PAY THE PRINCIPAL OF, PREMIUM
(IF ANY) AND INTEREST ON, THE SERIES 2013 BONDS; TO PROVIDE
FOR THE REMEDIES OF THE OWNERS OF THE SERIES 2013 BONDS; TO
DESIGNATE AN AUTHENTICATION AGENT, A BOND REGISTRAR, A
BOND FUND CUSTODIAN, A PAYING AGENT AND CERTAIN OTHER
CUSTODIANS; TO AUTHORIZE AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE ISSUER AND AUGUSTA, GEORGIA; AND
FOR OTHER PURPOSES.
WHEREAS, the Urban Redevelopment Agency of Augusta (the “Issuer”) has been
created pursuant to the provisions of the Urban Redevelopment Law of the State of Georgia,
O.C.G.A. § 36-61-1 et seq., as amended (the “Act”), and an activating resolution of the Augusta-
Richmond County Commission, duly adopted on April 1, 2010, and is now existing and
operating as a public body corporate and politic; and
WHEREAS, under the Act, Augusta, Georgia has the power, inter alia, to prepare and
approve urban redevelopment plans, and to implement the provisions and effectuate the purposes
of such; and
WHEREAS, in order to encourage the redevelopment and revitalization of the below-
described Downtown Augusta Urban Redevelopment Area, the Augusta-Richmond County
Commission, (i) by Resolution adopted on November 5, 2013 (the “Designation Resolution”),
among other things, designated areas within the downtown area of Augusta, Georgia as the
“Downtown Augusta Urban Redevelopment Areas,” including the site of the Municipal Building
Complex (the “Project Site”), (ii) by Resolution adopted on December 17, 2013, approved the
“Augusta Downtown Urban Redevelopment Plan” (the “Plan”), including plans for the
“Municipal Building Renovation Project,” and (iii) by Resolution adopted on April 1, 2010 (the
“Delegation Resolution”), the Augusta-Richmond County Commission elected to have the Issuer
exercise the urban redevelopment project powers under the Urban Redevelopment Law, which
includes the exercise of such powers in connection with implementing the plans for the
Municipal Building Renovation Project set forth in the Augusta Downtown Urban
Redevelopment Plan; and
WHEREAS, the Issuer is empowered under O.C.G.A. § 36-61-12 to issue its revenue
bonds in accordance with the applicable provisions of the Act for the purpose of funding the
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SGR/11152233.7 2
costs of urban redevelopment projects including, without limitation, the Municipal Building
Renovation Project; and
WHEREAS, the Constitution of the State of Georgia, Article IX, Section III, Paragraph
1(a), provides that:
“. . . any county, municipality, school district, or other political
subdivision of the state may contract for any period not exceeding 50
years with each other or with any other public agency, public
corporation, or public authority for joint services, for the provision of
services, or for the joint or separate use of facilities or equipment; but
such contracts must deal with activities, services, or facilities which the
contracting parties are authorized by law to undertake or provide”; and
WHEREAS, Augusta, Georgia desires to contract with the Issuer to further or cause the
implementation of the Plan, including the performance of certain administrative services
associated with the implementation of plans for the Municipal Building Renovation Project, as
summarized on Exhibit “A” attached hereto, for the benefit of Augusta, Georgia and its citizens;
and
WHEREAS, Augusta, Georgia proposes to enter into an Intergovernmental Agreement,
between the Issuer and Augusta, Georgia (the “Intergovernmental Agreement”) to (i) make
payments to the Issuer in amounts sufficient to enable the Issuer to pay, when due, the principal
of, redemption premium (if any) and interest on the Series 2013 Bonds (hereinafter defined) and
all other amounts owing under this Bond Resolution, including but not limited to the fees of the
paying agent, registrar, custodians and depositories, and (ii) to pledge its full faith and credit and
taxing power to the extent necessary to make payments required by the Intergovernmental
Agreement to the Issuer; and
WHEREAS, pursuant to the Intergovernmental Agreement, the Issuer will agree to
provide for the implementation of the Municipal Building Renovation Project, and such
Intergovernmental Agreement will be in substantially the form set out in Exhibit “C” hereto; and
WHEREAS, in order to assist compliance with Rule 15c2-12 promulgated by the
Securities and Exchange Act of 1934 (the “Rule”), Augusta, Georgia, as “obligated person”
under the Rule, will enter into a Continuing Disclosure Certificate (the “Continuing Disclosure
Certificate”), which Continuing Disclosure Certificate shall be in substantially the form as
Exhibit “F” attached hereto; and
WHEREAS, the Issuer desires to ratify or approve the preparation, circulation and use of
a Preliminary Official Statement and a final Official Statement in connection with the issuance of
the Series 2013 Bonds setting forth the terms of the Series 2013 Bonds and the security therefor,
including other information about Augusta, Georgia and the Issuer, and it is necessary for the
Issuer to certify as to the accuracy of the information pertaining to the Issuer contained in the
Preliminary Official Statement and the final Official Statement; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the
Issuer, and it is hereby resolved by authority of the same, as follows:
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ARTICLE I
DEFINITIONS AND FINDINGS
Section 1.01. Definitions of Certain Terms. In addition to the words and terms
elsewhere defined in this Bond Resolution (including the preamble hereto), the following words
and terms used in this Bond Resolution shall have the following meanings:
“Act” means the Urban Redevelopment Law of the State of Georgia (O.C.G.A.
§ 36-61-1 et seq.), as amended.
“Augusta, Georgia” means Augusta, Georgia, a consolidated government and
political subdivision of the State of Georgia.
“Authenticating Agent” means the entity or person at the time serving as
authenticating agent pursuant to Section 6.03 of this Bond Resolution.
“Authorized Augusta Representative” means such person or persons designated
at any time and from time to time in writing by Augusta, Georgia to act in such capacity as
evidenced by a written certificate furnished to the Issuer, Paying Agent, Bond Fund Custodian
and Issuance Cost Fund Custodian, containing the specimen signature of such person and signed
for Augusta, Georgia by its Mayor or Administrator.
“Authorized Issuer Representative” means such person or persons designated
at any time and from time to time in writing by the Issuer to act in such capacity as evidenced by
a written certificate furnished to Augusta, Georgia, the Paying Agent, Bond Fund Custodian and
Issuance Cost Fund Custodian containing the specimen signatures of such person and signed for
the Issuer by its Chairperson or Vice Chairperson.
“Bond Counsel” means a lawyer or firm of lawyers nationally recognized in the
area of municipal finance acceptable to the Issuer.
“Bond Fund” means the fund created in Section 4.07 of this Bond Resolution.
“Bond Fund Custodian” means the entity or person at the time serving as Bond
Fund custodian pursuant to Sections 4.07 and 6.01 of this Bond Resolution.
“Bond Registrar” means the entity or person at the time serving as bond registrar
pursuant to Section 6.03 of this Bond Resolution.
“Business Day” means any day other than a Saturday, a Sunday or any day which
shall be in Atlanta, Georgia a legal holiday or a day on which banking institutions are authorized
or obligated by law or administrative order to close.
“Code” means the Internal Revenue Code of 1986, as amended, and applicable
regulations thereunder.
“Consolidation Act” means the Act of the General Assembly of the State of
Georgia appearing at Ga. Laws 1995, pp. 3547 et seq., as amended from time to time.
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SGR/11152233.7 4
“Continuing Disclosure Certificate” means the document entered into by
Augusta, Georgia in order to assist compliance with Rule 15c2-12 promulgated by the Securities
and Exchange Act of 1934.
“Event of Default” means the occurrence of an event of default as described in
Article VIII.
“Government Obligations” means (a) direct obligations of the United States of
America for the full and timely payment of which the full faith and credit of the United States of
America is pledged, or (b) obligations issued by a person controlled or supervised by and acting
as an instrumentality of the United States of America, the full and timely payment of the
principal of, premium (if any) and the interest on which is fully guaranteed as a full faith and
credit obligation of the United States of America (including any securities described in (a) or
(b) issued or held in book-entry form on the books of the Department of the Treasury of the
United States of America), which obligations, in either case, are not subject to redemption prior
to maturity at less than par by anyone other than the holder.
“Holder” or “Bondholder” mean the registered owner of any Series 2013 Bond.
“Intergovernmental Agreement” means the intergovernmental agreement
between the Issuer and Augusta, Georgia relating to the Series 2013 Bonds.
“Issuance Cost Fund” means the fund created in Section 4.10 of this Bond
Resolution.
“Issuance Cost Fund Custodian” means the entity or person serving at the time
in such capacity pursuant to Section 6.01 of this Bond Resolution.
“Issuance Costs” means all expenses of issuing the Series 2013 Bonds, including
but not limited to printing expenses, legal fees, underwriting costs, bond insurance costs (if any)
and any and all other similar expenses of the Issuer or Augusta, Georgia for the purpose of
issuing the Series 2013 Bonds.
“Issuer” means the Urban Redevelopment Agency of Augusta, a body corporate
and politic of the State of Georgia, duly created and validly existing pursuant to the Act, and its
successors and assigns.
“Letter of Representations” means the Blanket Issuer Letter of Representations
previously executed by the Issuer and delivered to the Securities Depository and any
amendments thereto or successor agreements between the Issuer and any successor Securities
Depository relating to a book-entry system to be maintained by the Securities Depository with
respect to bonds such as the Series 2013 Bonds. Notwithstanding any provision of this Bond
Resolution, the Issuer or Paying Agent may enter into any such amendment or successor
agreement without the consent of Bondholders.
“Outstanding” means, with reference to the Series 2013 Bonds, all Series 2013
Bonds which have been executed and delivered pursuant to this Bond Resolution except:
(a) Series 2013 Bonds cancelled because of payment or redemption;
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SGR/11152233.7 5
(b) Series 2013 Bonds for the payment or redemption of which funds or
securities in which such funds are invested shall have been theretofore deposited with a
duly designated Paying Agent for the Series 2013 Bonds (whether upon or prior to the
maturity or redemption date of any such Series 2013 Bonds), provided that if such Series
2013 Bonds are to be redeemed prior to the maturity thereof notice of such redemption
shall have been given or provision satisfactory to such Paying Agent shall have been
made therefor, or a waiver of such notice, satisfactory in form to such Paying Agent shall
have been filed with such Paying Agent; and
(c) Series 2013 Bonds in lieu of which other Series 2013 Bonds have been
executed and delivered under Sections 2.09, 2.10 or 2.12 of this Bond Resolution.
“Paying Agent” means the entity or person at the time serving as paying agent
for the Series 2013 Bonds pursuant to Section 6.03 of this Bond Resolution.
“Payment Date” means April 1 and October 1 of each year, commencing
April 1, 2014.
“Permitted Investments” means, to the extent from time to time permitted by
law as investments for Issuer monies of the kind invested in:
(a) The local government investment pool created in Chapter 83 of Title 36 of
the Official Code of Georgia Annotated;
(b) Bonds or obligations of such county, political subdivision, school district,
political subdivision, authority or body or bonds or obligations of the State or other states
or of other counties, political subdivisions and political subdivisions of the State;
(c) Bonds or other obligations of the United States or of subsidiary
corporations of the United States government which are fully guaranteed by such
government;
(d) Obligations of and obligations guaranteed by agencies or instrumentalities
of the United States government, including those issued by the Federal Land Bank,
Federal Home Loan Bank, Federal Intermediate Credit Bank, Bank for Cooperatives and
any other such agency or instrumentality now or hereafter in existence; provided,
however, that all such obligations shall have a current credit rating from a nationally-
recognized rating service of at least one of the three highest rating categories available
and have a nationally recognized market;
(e) Bonds or other obligations issued by any public housing agency or
political subdivision in the United States, which such bonds or obligations are fully
secured as to the payment of both principal and interest by a pledge of annual
contributions under an annual contributions contract or contracts with the United States
government, or project notes issued by any public housing agency, urban renewal agency
or political subdivision in the United States which are fully secured as to payment of both
principal and interest by a requisition, loan or payment agreement with the United States
government;
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SGR/11152233.7 6
(f) Certificates of deposit of national or state banks located within the State
which have deposits insured by the Federal Deposit Insurance Corporation and
certificates of deposit of federal savings and loan associations and state building and loan
or savings and loan associations located within the State which have deposits insured by
the Savings Association Insurance Fund of the Federal Deposit Insurance Corporation or
the Georgia Credit Union Deposit Insurance Corporation, including the certificates of
deposit of any bank, savings and loan association, or building and loan association acting
as depository, custodian or trustee for any such bond proceeds. The portion of such
certificates of deposit in excess of the amount insured by the Federal Deposit Insurance
Corporation, the Savings Association Insurance Fund of the Federal Deposit Insurance
Corporation or the Georgia Credit Union Deposit Insurance Corporation, if any, shall be
secured by deposit, with the Federal Reserve Bank of Atlanta, Georgia, or with any
national or state bank or federal savings and loan association or state building and loan or
savings and loan association located within the State or with a trust office within the
State, of one or more of the following securities in an aggregate principal amount equal at
least to the amount of such excess: direct and general obligations of the State or other
states or of any county or political subdivision in the State, obligations of the United
States or subsidiary corporations included in paragraph (b) of above, obligations of the
agencies and instrumentalities of the United States government included in paragraph (c)
above, or bonds, obligations or project notes of public housing agencies, urban renewal
agencies, or municipalities included in paragraph (d) above;
(g) Securities of or other interests in any no-load, open-end management type
investment company or investment trust registered under the Investment Company Act of
1940, as from time to time amended, or any common trust fund maintained by any bank
or trust company which holds such proceeds as trustee or by an affiliate thereof so long
as:
(i) The portfolio of such investment company or investment trust or
common trust fund is limited to the obligations referenced in paragraphs (b) and
(c) above and repurchase agreements fully collateralized by any such obligations;
(ii) Such investment company or investment trust or common trust
fund takes delivery of such collateral either directly or through an authorized
custodian;
(iii) Such investment company or investment trust or common trust
fund is managed so as to maintain its shares at a constant net asset value; and
(iv) Securities of or other interests in such investment company or
investment trust or common trust fund are purchased and redeemed only through
the use of national or state banks having corporate trust powers and located within
the State.
(h) Interest-bearing time deposits, repurchase agreements, reverse repurchase
agreements, rate guarantee agreements or other similar banking arrangements with a bank
or trust company having capital and surplus aggregating at least $50 million or with any
government bond dealer reporting to, trading with, and recognized as a primary dealer by
Attachment number 4 \nPage 10 of 57
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SGR/11152233.7 7
the Federal Reserve Bank of New York having capital aggregating at least $50 million or
with any corporation which is subject to registration with the Board of Governors of the
Federal Reserve System pursuant to the requirements of the Bank Holding Company Act
of 1956, provided that each such interest-bearing time deposit, repurchase agreement,
reverse repurchase agreement, rate guarantee agreement or other similar banking
arrangement shall permit the moneys so placed to be available for use at the time
provided with respect to the investment or reinvestment of such moneys.
“Plan” means the Augusta Downtown Urban Redevelopment Plan adopted by the
Augusta-Richmond County Commission.
“Pricing Resolution” means the resolution to be adopted by the Issuer
subsequent hereto which approves, among other things, the final principal amounts, interest
rate(s), maturities, redemption provisions and other provisions of the Series 2013 Bonds as sold.
“Project” or “Municipal Building Renovation Project” means the Municipal
Building Renovation Project described in the Plan.
“Project Fund” means the project fund created in Section 4.02 of this Bond
Resolution.
“Project Fund Custodian” means the entity or person at the time serving as the
project fund custodian pursuant to Sections 4.02 and 6.01 of this Bond Resolution.
“Rebate Fund” means the “Rebate Fund” referred to in Section 7.06 hereof
which shall be established if required by Section 7.06 with a custodian selected by Augusta,
Georgia.
“Record Date” means (a) with respect to the Payment Date, the fifteenth (15th)
day of the calendar month next preceding the Payment Date, and (b) with respect to any date of
redemption, the 15th day (whether or not a Business Day) next preceding such date of
redemption.
“Resolution” or “Bond Resolution” means this Bond Resolution, including any
amendments or supplements hereto (including the Pricing Resolution).
“Securities Depository” means The Depository Trust Company, a corporation
organized and existing under the laws of the State of New York, or any other securities
depository for the Series 2013 Bonds appointed pursuant to Section 2.14 of this Bond
Resolution, and their successors.
“Series 2013 Bonds” means the Urban Redevelopment Agency of Augusta
Revenue Bonds (Municipal Building Renovation Project), Series 2013 issued pursuant to this
Bond Resolution.
“State” means the State of Georgia.
Section 1.02. Rules of Construction. Words of the masculine gender shall be
deemed and construed to include correlative words of the feminine and neuter genders. Unless
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the context shall otherwise indicate, the words “certificate,” “owner,” “holder” and “person”
shall include the plural, as well as the singular, number. The terms “herein,” “hereby,”
“hereunder,” “hereof,” “hereinbefore,” “hereinafter” and other equivalent words refer to this
Bond Resolution and not solely to the particular portion hereof in which any such term is used.
The titles preceding each Section hereof are for convenience of reference only and
are not intended to define, limit or describe the scope or intent of any provisions of this Bond
Resolution. Reference herein to an Article number or to a Section number should be construed
to be in reference to the designated Article number or Section number hereof unless the context
or use clearly indicates another or different meaning or intent.
Any terms defined in the Intergovernmental Agreement and not defined herein are
hereby incorporated herein by reference as if fully set forth in this Article.
***
Attachment number 4 \nPage 12 of 57
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SGR/11152233.7 9
ARTICLE II
DESIGNATION, FORM AND BONDS
Section 2.01. Authorized Amount of Series 2013 Bonds. Under the authority of the
Act, for the purpose of financing the Municipal Building Renovation Project, and paying the
Issuance Costs related to the Series 2013 Bonds, there are hereby authorized to be issued by the
Urban Redevelopment Agency of Augusta its “Urban Redevelopment Agency of Augusta
Revenue Bonds (Municipal Building Renovation Project), Series 2013” in the aggregate
principal amount of not to exceed $28,500,000; provided that the interest rates on the Series
2013 Bonds shall not exceed 7% per annum, the maximum principal and interest due in any bond
year shall not exceed $3,019,400. The final maturity of the Series 2013 Bonds shall be not later
than October 1, 2033. The “Series 2013” designation will be changed to “Series 2014” if the
timing of the bond issuance so dictates.
Section 2.02. Issuance of Series 2013 Bonds. The Series 2013 Bonds shall be issued
in the denomination of $5,000 each and any integral multiple thereof as provided herein. The
Series 2013 Bonds shall bear interest at the per annum rate(s) established in the Pricing
Resolution, calculated on the basis of a 360-day year comprised of twelve 30-day months, and
principal and interest shall be payable on each Payment Date to the registered owners on the
Record Date.
The Series 2013 Bonds as originally issued and delivered shall be dated the date
of issuance thereof. Each Series 2013 Bond issued in exchange or replacement for a Series 2013
Bond as originally issued and delivered shall be dated the date of its authentication.
Section 2.03. Designation of the Series 2013 Bonds. The Series 2013 Bonds
authorized and issued hereunder shall be known as the “Urban Redevelopment Agency of
Augusta Revenue Bonds (Municipal Building Renovation Project), Series 2013” and shall be
issued as fully registered Series 2013 Bonds in substantially the form set out in Exhibit “B”
hereto. Changes may be made therein and legends or text may be endorsed thereon as may be
necessary or appropriate to conform to, and as may be required or permitted by, this Bond
Resolution and any resolution of the Issuer supplemental hereto. The Series 2013 Bonds may
bear such legend or contain such further provisions as may be necessary to comply with or
conform to the rules and requirements of the Securities Depository or any brokerage board,
securities exchange or municipal securities rule making board. The Series 2013 Bonds issued
under this Bond Resolution are limited obligations of the Issuer as described in Section 2.06.
Section 2.04. Execution of Series 2013 Bonds. The Series 2013 Bonds as issued may
be printed or typed. The Series 2013 Bonds shall be executed in the name of the Issuer by the
manual or facsimile signature of the Chairperson or Vice Chairperson of the Issuer and the
official seal of the Issuer shall be printed or impressed thereon and attested by the manual or
facsimile signature of the Secretary of the Issuer. In case any officer who shall have signed or
sealed any of the Series 2013 Bonds shall cease to be such officer before the Series 2013 Bonds
so signed and sealed have been actually authenticated and delivered, such Series 2013 Bonds
shall nevertheless be authenticated and delivered as herein provided and may be issued as though
the person who signed or sealed such Series 2013 Bonds had not ceased to be such officer, and
also any Series 2013 Bonds may be signed and sealed on behalf of the Issuer by such persons as
at the actual time of the execution of such Series 2013 Bonds shall be the proper officers of the
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SGR/11152233.7 10
Issuer, although at the date of issuance of such Series 2013 Bonds such persons may not have
been officers of the Issuer.
Section 2.05. Authentication of Series 2013 Bonds. Only such Series 2013 Bonds as
shall have endorsed thereon a certificate of authentication executed by the Authenticating Agent
shall be entitled to any right or benefit hereunder. No Series 2013 Bond shall be valid or
obligatory for any purpose unless and until such certificate of authentication shall have been so
executed by the Authenticating Agent, and such executed certificate of the Authenticating Agent
upon any such Series 2013 Bond shall be conclusive evidence that such Series 2013 Bond has
been authenticated and delivered hereunder. Said certificate of authentication on any Series
2013 Bond shall be deemed to have been executed by the Authenticating Agent, but it shall not
be necessary that the same authorized signatory sign the certificate of authentication on all of the
Series 2013 Bonds issued hereunder.
Section 2.06. Limited Obligations. The principal of, redemption premium (if any)
and interest on the Series 2013 Bonds shall be payable solely from moneys payable to the Issuer
under the Intergovernmental Agreement, moneys held in the Bond Fund and the Project Fund
and any other moneys or funds pledged therefor. THE SERIES 2013 BONDS SHALL NOT BE
DEEMED TO CONSTITUTE A DEBT OF THE ISSUER NOR A PLEDGE OF THE FAITH
AND CREDIT OF THE ISSUER. THE SERIES 2013 BONDS SHALL NOT BE PAYABLE
FROM OR CHARGED UPON ANY FUNDS OTHER THAN THE MONEYS PLEDGED TO
THE PAYMENT THEREOF, NOR SHALL THE ISSUER BE SUBJECT TO ANY
PECUNIARY LIABILITY THEREON. NO HOLDER OR HOLDERS OF THE SERIES 2013
BONDS SHALL EVER HAVE THE RIGHT TO ENFORCE PAYMENT AGAINST ANY
OTHER PROPERTY OF THE ISSUER; NOR SHALL THE SERIES 2013 BONDS
CONSTITUTE A CHARGE, LIEN OR ENCUMBRANCE, LEGAL OR EQUITABLE, UPON
ANY OTHER PROPERTY OF THE ISSUER, EXCEPT FOR THE MONEYS PLEDGED TO
SECURE THE SERIES 2013 BONDS. The Issuer has no taxing power. Other than as provided
in the Intergovernmental Agreement, the Series 2013 Bonds do not obligate the State of Georgia,
Augusta, Georgia or any other political subdivision of the State to levy or to pledge any form of
taxation therefor or to make any appropriation for their payment.
Section 2.07. Authorization of Series 2013 Bonds. The Series 2013 Bonds shall be
executed substantially in the form and the manner set forth in Exhibit “B” and shall be deposited
with the Bond Registrar for authentication, but before the Series 2013 Bonds are delivered by the
Bond Registrar, there must be delivered to the Issuer the following:
(a) a copy, certified by the Secretary or any Assistant Secretary, of the
Resolution;
(b) a certified copy of the validation proceedings in which the Series 2013
Bonds were validated and a certificate of the clerk of such court that no appeal has been
taken therefrom;
(c) a fully executed counterpart of the Intergovernmental Agreement;
(d) an opinion of Counsel to the Issuer to the effect that this Bond Resolution,
the Intergovernmental Agreement and other financing documents to which the Issuer is a
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party have been duly authorized, executed and delivered by the Issuer and are legal, valid
and binding obligations enforceable against the Issuer in accordance with their respective
terms;
(e) an opinion of counsel to Augusta, Georgia as to the due authorization and
delivery of the Intergovernmental Agreement by Augusta, Georgia and as to its
enforceability against Augusta, Georgia in accordance with its terms; and
(f) an opinion of Bond Counsel to the effect that the interest on the Series
2013 Bonds will be exempt from federal and State income taxation.
When the documents mentioned in paragraphs (a) to (f), inclusive, of this
Section have been filed or deposited with the Issuer, the Issuer shall authenticate and deliver the
Series 2013 Bonds as provided in Section 2.05 hereof, but only on payment of the purchase price
of the Series 2013 Bonds.
Section 2.08. Medium and Places of Payment. The principal of, redemption
premium (if any) and interest on the Series 2013 Bonds shall be payable in any coin or currency
of the United States of America, which at the time of payment is legal tender for the payment of
public and private debts. The principal of, redemption premium (if any) and interest on the
Series 2013 Bonds shall be payable by wire transfer upon the presentation and surrender of the
Series 2013 Bonds at the office of the Paying Agent.
Section 2.09. Registration of Transfer and Exchange of Series 2013 Bonds. The
Bond Registrar of the Issuer shall keep a register for registration of transfer of the Series 2013
Bonds. The Bond Registrar is hereby also designated as Authenticating Agent for purposes of
authenticating the Series 2013 Bonds issued hereunder or issued in exchange or in replacement
for Series 2013 Bonds previously issued. Such registration of transfer shall be accomplished by
the procedure and with the effect provided in the following paragraph.
The Series 2013 Bonds may be transferred only on the register of the Bond
Registrar with respect to the Series 2013 Bonds. No transfer of any Series 2013 Bond shall be
effective for any purpose hereunder except upon presentation and surrender of such Series 2013
Bond at the office of the Bond Registrar with a written assignment signed by the registered
owner of such Series 2013 Bond in person or by a duly authorized attorney, in form and with
guaranty of signature satisfactory to the Bond Registrar. The Issuer, the Paying Agent and the
Bond Registrar may deem and treat the registered owner of any Series 2013 Bond as the absolute
owner of such Series 2013 Bond for the purpose of receiving payment of the principal thereof,
redemption premium (if any) and interest thereon and for all purposes hereunder,
notwithstanding any notice, actual or constructive, to the contrary.
Upon surrender for registration of transfer of any Series 2013 Bond at the office
of the Bond Registrar, the Issuer shall execute and the Bond Registrar shall authenticate and
deliver to the transferee or transferees a new Series 2013 Bond of a like series, aggregate
principal amount, interest rate and maturity. Every Series 2013 Bond presented or surrendered
for registration of transfer or exchange shall be duly endorsed, or be accompanied by a written
instrument of transfer in form satisfactory to the Issuer and the Bond Registrar duly executed by
the Holder thereof or his attorney duly authorized in writing. The execution by the Issuer of any
Attachment number 4 \nPage 15 of 57
Item # 30
SGR/11152233.7 12
Series 2013 Bond shall constitute full and due authorization of such Series 2013 Bond and the
Bond Registrar shall thereby be authorized to authenticate and deliver such Series 2013 Bond.
No charge shall be made to any Bondholder for the privilege of registration of transfer or
exchange, but any Bondholder requesting any such registration of transfer or exchange shall pay
any tax or other governmental charge required to be paid with respect thereto.
The inclusion of the foregoing provisions shall constitute a continuing request
from the Issuer to the Clerk of the Superior Court of Richmond County, Georgia, unless the
signature of such Clerk shall appear by facsimile, to execute the certificate of validation on any
replacement Series 2013 Bond issued.
Section 2.10. Mutilated, Destroyed or Lost Series 2013 Bonds. In case any Series
2013 Bond shall become mutilated or be destroyed or lost, the Issuer may cause to be executed
and delivered a new Series 2013 Bond of like series, type, date and tenor in exchange and
substitution for and upon cancellation of such mutilated Series 2013 Bond, or in lieu of and in
substitution for such Series 2013 Bond destroyed or lost, upon the Holder paying the reasonable
expenses and charges of the Issuer in connection therewith and, in the case of a Series 2013
Bond destroyed or lost, the filing with the Issuer of evidence satisfactory to the Issuer that such
Series 2013 Bond was destroyed or lost, and of his ownership thereof, and furnishing the Issuer
with indemnity satisfactory to the Issuer. If any such Series 2013 Bond shall have matured,
instead of issuing a new Series 2013 Bond thereof, the Issuer may pay the same.
Section 2.11. Destruction of Cancelled Series 2013 Bonds. The Issuer covenants
and agrees that all Series 2013 Bonds paid, purchased or redeemed, either at or before maturity,
shall be delivered to the Bond Registrar when such payment or redemption is made. All Series
2013 Bonds so cancelled shall be mutilated or destroyed upon their delivery to the Bond
Registrar in accordance with the practice then prevailing with the Bond Registrar and such Series
2013 Bonds shall thereupon be cancelled and shall not be reissued, and the record of such
cancellation and destruction shall be given to the Issuer and preserved in the permanent records
of said Issuer.
Section 2.12. Temporary Series 2013 Bonds. All Series 2013 Bonds issued and to
be issued under this Bond Resolution may be initially issued in temporary form exchangeable for
definitive Series 2013 Bonds when ready for delivery. The temporary Series 2013 Bonds shall
be of such denominations as may be determined by the Issuer, and may contain such references
to any of the provisions of this Bond Resolution as may be appropriate. Every temporary Series
2013 Bond shall be executed by the Issuer and shall be authenticated by the Authenticating
Agent upon the same conditions and in substantially the same manner as the definitive Series
2013 Bonds. If the Issuer issues temporary Series 2013 Bonds, it will execute and furnish
definitive Series 2013 Bonds without delay and thereupon the temporary Series 2013 Bonds may
be surrendered for cancellation in exchange therefor at an office designated by the Paying Agent,
and the Authenticating Agent shall authenticate and deliver in exchange for such temporary
Series 2013 Bonds an equal aggregate principal amount of definitive Series 2013 Bonds of
authorized denominations and of the same maturities and interest rates. Until so exchanged, the
temporary Series 2013 Bonds shall be entitled to the same benefits under this Bond Resolution as
definitive Series 2013 Bonds authenticated and delivered hereunder.
Attachment number 4 \nPage 16 of 57
Item # 30
SGR/11152233.7 13
Section 2.13. Form of Series 2013 Bonds. The Series 2013 Bonds, the form of
assignment, the form of authentication certificate and the certificate of validation shall be in
substantially the form set forth in Exhibit “B” hereto, with such variations, omissions and
insertions as are required or permitted by this Bond Resolution.
Section 2.14. Securities Depository Provisions. Upon the initial issuance and
delivery of the Series 2013 Bonds, the Series 2013 Bonds shall be issued in the name of the
Securities Depository or its nominee, as registered owner of the Series 2013 Bonds, and held in
the custody of the Securities Depository or its designee. A single certificate (or such number of
certificates required by the procedures of the Securities Depository) will be issued and delivered
to the Securities Depository (or its designee) for the Series 2013 Bonds, and the beneficial
owners will not receive physical delivery of bond certificates except as provided herein. For so
long as the Securities Depository shall continue to serve as securities depository for the Series
2013 Bonds as provided herein, all transfers of beneficial ownership interests will be made by
book-entry only, and no investor or other party purchasing, selling or otherwise transferring
beneficial ownership of Series 2013 Bonds is to receive, hold or deliver any Bond certificate.
The Issuer, Augusta, Georgia and the Paying Agent will recognize the Securities Depository or
its nominee as the owner for all purposes, including notices.
The Issuer, Augusta, Georgia and the Paying Agent may rely conclusively upon
(a) a certificate of the Securities Depository as to the identity of the participants in the book-entry
system with respect to the Series 2013 Bonds, and (b) a certificate of any such participant as to
the identity of, and the respective principal amount of Series 2013 Bonds beneficially owned by,
the beneficial owners.
Whenever, during the term of the Series 2013 Bonds, the beneficial ownership
thereof is determined by a book-entry system at the Securities Depository, the requirements in
this Resolution of holding, delivering or transferring Series 2013 Bonds shall be deemed
modified to require the appropriate person to meet the requirements of the Securities Depository
as to registering or transferring the book-entry Series 2013 Bonds to produce the same effect.
Any provision hereof permitting or requiring delivery of Series 2013 Bonds shall, while the
Series 2013 Bonds are in the book-entry system, be satisfied by the notation on the books of the
Securities Depository in accordance with applicable state law.
Except as otherwise specifically provided in this Resolution and the Series 2013
Bonds with respect to the rights of participants and beneficial owners, when a book-entry system
is in effect, the Issuer, the Paying Agent and Augusta, Georgia may treat the Securities
Depository (or its nominee) as the sole and exclusive owner of the Series 2013 Bonds registered
in its name for the purposes of (a) payment of the principal of, premium (if any) and interest on
the Series 2013 Bonds or portion thereof to be redeemed or purchased, (b) giving any notice
permitted or required to be given to owners under this Bond Resolution, and (c) the giving of any
direction or consent or the making of any request by the owners hereunder, and none of the
Issuer, the Paying Agent nor Augusta, Georgia shall be affected by any notice to the contrary.
None of the Issuer, Augusta, Georgia or the Paying Agent will have any responsibility or
obligations to the Securities Depository, any participant, any beneficial owner or any other
person which is not shown on the Bond Register, with respect to (i) the accuracy of any records
maintained by the Securities Depository or any participant; (ii) the payment by the Securities
Depository or by any participant of any amount due to any beneficial owner in respect of the
Attachment number 4 \nPage 17 of 57
Item # 30
SGR/11152233.7 14
principal amount or redemption or purchase price of, or interest on, any Series 2013 Bonds;
(iii) the delivery of any notice by the Securities Depository or any participant; (iv) the selection
of the participants or the beneficial owners to receive payment in the event of any partial
redemption of the Series 2013 Bonds; or (v) any consent given or any other action taken by the
Securities Depository or any participant. The Paying Agent shall pay all principal of, premium
(if any) and interest on the Series 2013 Bonds registered in the name of a nominee of the
Securities Depository only to or “upon the order of” the Securities Depository (as that term is
used in the Uniform Commercial Code as adopted in Georgia), and all such payments shall be
valid and effective to fully satisfy and discharge the Issuer’s obligations with respect to the
principal of, premium (if any) and interest on such Series 2013 Bonds to the extent of the sum or
sums so paid.
The book-entry system may be discontinued by the Paying Agent and the Issuer,
at the direction and expense of Augusta, Georgia, and the Issuer and the Paying Agent will cause
the delivery of Bond certificates to such beneficial owners of the Series 2013 Bonds and the
registration in the names of such beneficial owners as shall be specified to the Paying Agent by
the Securities Depository in writing, under the following circumstances:
(a) The Securities Depository determines to discontinue providing its service
with respect to the Series 2013 Bonds and no successor Securities Depository is
appointed. Such a determination may be made at any time by giving 30 days’ notice to
the Issuer, Augusta, Georgia and the Paying Agent and discharging its responsibilities
with respect thereto under applicable law.
(b) Augusta, Georgia determines not to continue the book-entry system
through a Securities Depository. Such a determination may be made at any time by
giving 30 days’ notice to the Issuer and the Paying Agent.
In the event the book-entry system is discontinued, the Paying Agent shall mail a
notice to the Securities Depository for distribution to the beneficial owners stating that the
Securities Depository will no longer serve as securities depository, the procedures for obtaining
Series 2013 Bonds and the provisions of this Bond Resolution which govern the Series 2013
Bonds, including, but not limited to, provisions regarding authorized denominations, registration
of transfer and exchange, principal and interest payment and other related matters.
When the book-entry system is not in effect, all references herein to the Securities
Depository shall be of no further force or effect and the Paying Agent shall, at the expense of
Augusta, Georgia, issue Series 2013 Bonds directly to the beneficial owners.
***
Attachment number 4 \nPage 18 of 57
Item # 30
SGR/11152233.7 15
ARTICLE III
REDEMPTION OF SERIES 2013 BONDS BEFORE MATURITY
Section 3.01. Redemption. The Series 2013 Bonds maturing on or after October 1,
2024 are subject to redemption, at the option of the Issuer, on or after October 1, 2023, in whole
or in part at any time, less than all of each maturity of the Series 2013 Bonds to be redeemed to
be selected by the method described below in this section, at the redemption price equal to 100%
of the principal amount thereof plus accrued interest to the redemption date.
The Series 2013 Bonds shall be subject to mandatory redemption prior to maturity
in each of the years and in the amounts as set forth in the Pricing Resolution, in each case at a
redemption price equal to 100% of the principal amount thereof plus accrued interest to the
redemption date, from mandatory sinking fund installments which are required to be made in
amounts sufficient to redeem the principal amount of such Series 2013 Bonds as set forth in the
Pricing Resolution.
If less than all the Series 2013 Bonds are called for redemption, the Series 2013
Bonds to be redeemed shall be selected by the Bond Registrar by lot in such manner as the Bond
Registrar in its discretion may determine. In such case: (a) a portion of any Series 2013 Bond to
be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof; and
(b) in selecting Series 2013 Bonds for redemption, each Series 2013 Bond shall be considered as
representing that number of Series 2013 Bonds that is obtained by dividing the principal amount
of such Series 2013 Bond by $5,000.
Section 3.02. Redemption Credits; Purchase in Lieu of Redemption. At its option,
to be exercised on or before the 60th day immediately preceding any such sinking fund
redemption date, the Issuer (at the direction of Augusta, Georgia) may:
(a) cause to be paid to the Paying Agent for deposit in the Bond Fund such
amount as the Issuer (at the direction of Augusta, Georgia) may determine, accompanied
by a certificate directing the Paying Agent to apply such amount on or before such 60th
day to the purchase of Series 2013 Bonds subject to redemption on such sinking fund
redemption date and the Paying Agent shall thereupon use all reasonable efforts to
expend such funds as nearly as may be practicable in the purchase of Series 2013 Bonds
at a price not exceeding the principal amount thereof plus accrued interest to such sinking
fund redemption date; or
(b) deliver to the Paying Agent for cancellation Series 2013 Bonds subject to
redemption on such sinking fund redemption date, in any aggregate principal amount
desired; and
(c) receive a credit against its sinking fund redemption obligation for any
Series 2013 Bonds subject to redemption on such sinking fund redemption date, which
prior to such date have been redeemed (otherwise than through the operation of the
sinking fund) or purchased and canceled by the Paying Agent and not previously applied
as a credit against any sinking fund redemption obligation.
Each Series 2013 Bond of a maturity, so purchased, delivered or previously redeemed
shall be credited by the Paying Agent at 100% of the principal amount thereof against the
Attachment number 4 \nPage 19 of 57
Item # 30
SGR/11152233.7 16
obligation of the Issuer to make such sinking fund payment on the related sinking fund
redemption date and maturity of Series 2013 Bonds. Any excess over such sinking fund
payment obligation shall be credited against future sinking fund redemption obligations in
chronological order, and the principal amount and maturity of the Series 2013 Bonds to be
redeemed by operation of the sinking fund shall be accordingly reduced. Any funds received by
the Paying Agent pursuant to clause (a) of the immediately preceding paragraph, but not
expended as provided herein for the purchase of Series 2013 Bonds subject to redemption on
such sinking fund redemption date on or before said 60th day, shall be retained in the Bond Fund
and shall thereafter, at the written direction of the Issuer and Augusta, Georgia, be used only for
the purchase of Series 2013 Bonds, for the payment of interest on Series 2013 Bonds, or as a
credit against the Issuer’s obligation to make deposits to the Bond Fund in order to make future
sinking fund redemptions.
Section 3.03. Notice of Redemption. Unless waived by any holder of Series 2013
Bonds to be redeemed, official notice of any such redemption shall be given by the Paying Agent
on behalf of the Issuer by mailing a copy of an official redemption notice by first-class mail,
postage prepaid, at least 30 days and not more than 60 days prior to the date fixed for redemption
to the registered owner of the Series 2013 Bonds at the address shown on the Bond Register or at
such other address as is furnished in writing by such registered owner to the Bond Registrar.
All official notices of redemption shall be dated, shall contain the complete official name
of the Series 2013 Bond issue and shall state:
the redemption date;
the redemption price;
the interest rate and maturity date of the Series 2013 Bonds being redeemed;
the date on which notice of redemption will be published;
if the Series 2013 Bonds are to be redeemed in part, the principal amount of such
Series 2013 Bonds to be redeemed;
that on the redemption date the redemption price will become due and payable
upon such Series 2013 Bonds or portion thereof called for redemption and that interest
thereon shall cease to accrue from and after such date; and
the name, address and telephone number of a person or persons at the Paying
Agent who may be contacted with respect to the redemption.
Prior to any redemption date, the Issuer shall deposit with the Paying Agent an amount of
money sufficient to pay the redemption price of all the Series 2013 Bonds or portions of Series
2013 Bonds which are to be redeemed on that date.
Any defect in any notice of redemption shall not affect the validity of proceedings for
redemption of the Series 2013 Bonds.
Attachment number 4 \nPage 20 of 57
Item # 30
SGR/11152233.7 17
Section 3.04. Effect of Notice of Redemption. Official notice having been given in
the manner and under the conditions provided in this Article, and monies for payment of the
redemption price being held by the Paying Agent as provided in this Bond Resolution, the Series
2013 Bonds or portions of the Series 2013 Bonds so called for redemption shall, on the
redemption date designated in such notice, become and be due and payable at the redemption
price provided for redemption of such Series 2013 Bonds on such date, and interest on the Series
2013 Bonds or portions of the Series 2013 Bonds so called for redemption shall cease to accrue,
such Series 2013 Bonds or portions of the Series 2013 Bonds shall cease to be entitled to any
lien, benefit or security under this Bond Resolution, and the holders of such Series 2013 Bonds
or portions of the Series 2013 Bonds shall have no rights in respect thereof except to receive
payment of the redemption price thereof.
***
Attachment number 4 \nPage 21 of 57
Item # 30
SGR/11152233.7 18
ARTICLE IV
REVENUE AND FUNDS
Section 4.01. Source and Payment of Series 2013 Bonds. The Series 2013 Bonds
herein authorized, together with the interest thereon, and all payments required of the Issuer
hereunder are not and shall never become general or moral obligations of the Issuer but are
special, limited obligations payable solely and only from the sources as authorized and provided
in this Bond Resolution.
The payments provided for pursuant to the Intergovernmental Agreement are to
be paid directly to the Bond Fund for the account and on behalf of the Issuer. Said payments are
required to be sufficient in amount to pay the principal of, premium (if any) and interest on the
Series 2013 Bonds, and the entire amount of revenues and receipts from said Intergovernmental
Agreement are pledged to the payment of the principal of, premium (if any) and interest on the
Series 2013 Bonds. The Issuer hereby covenants and agrees that it will not create any lien or
security interest upon said revenues, except as set forth herein.
Section 4.02. Creation of Project Fund. There is hereby created by the Issuer and
ordered established with the Project Fund Custodian a fund to be designated as “Urban
Redevelopment Agency of Augusta Revenue Bonds (Municipal Building Renovation Project)
Project Fund - Series 2013.”
Such moneys as are deposited in the Project Fund shall be held by the Project
Fund Custodian separate and apart from all other funds and accounts, shall be held separate and
apart from each other and shall be withdrawn only in accordance with the provisions and
restrictions set forth in this Article, and the Issuer and the Project Fund Custodian will not cause
or permit to be paid therefrom any sums except in accordance herewith; provided, however, that
any moneys in the Project Fund not needed at the time for the payment of current obligations
during the course of the implementation of the Project with respect to which such moneys were
deposited, may, upon written direction of Augusta, Georgia, be invested and reinvested by the
Project Fund Custodian in Permitted Investments and shall be held by said Project Fund
Custodian for the account of the Project Fund until maturity or until sold. At maturity or upon
such sale, the proceeds received therefrom, including accrued interest and premium (if any) shall
be immediately deposited by such Project Fund Custodian in the Project Fund to the account
therein relating thereto and shall be disposed of in the manner and for the purposes hereinafter
provided or permitted; provided that no such investment shall be made unless the same shall
mature or be subject to redemption at the Project Fund Custodian’s direction on or before the
earlier of (a) three years from the date of purchase, or (b) the date or dates on which the moneys
so invested will be required to be used for acquisition, construction or other cost of Project
purposes. All moneys in and all securities held for the Project Fund shall be subject to a lien and
charge in favor of the owners of the Series 2013 Bonds and shall be held for the security of such
owners until paid out as hereinafter provided.
Section 4.03. Requisition Procedure for Project Fund. All payments from the
Project Fund shall be made by checks signed by the Project Fund Custodian upon his or her
receipt of a requisition in substantially the form of Exhibit “D” attached hereto for such payment
signed by an Authorized Issuer Representative and approved by an Authorized Augusta
Representative. The Project Fund Custodian shall retain a record of all such requisitions.
Attachment number 4 \nPage 22 of 57
Item # 30
SGR/11152233.7 19
In the event the Project Fund Custodian shall receive a written direction from
Augusta, Georgia to transfer moneys in the Project Fund to the Bond Fund, the Project Fund
Custodian is authorized to make such transfer without the necessity of receiving any other
requisition or certificate hereunder.
Section 4.04. Completion of the Project. When the portion of the Municipal
Building Renovation Project which is to be funded by the proceeds of the Series 2013 Bonds has
been completed, said fact shall be evidenced by a certificate to such effect signed by an
Authorized Issuer Representative, in consultation with Augusta, Georgia, specifying the date of
completion as set forth in Section 4.06 of the Agreement. Should there be any balance in the
account in the Project Fund upon completion of the Project which is not needed to defray proper
charges against such account in the Project Fund which have not been paid, such balance shall be
applied as provided in Section 4.06.
Section 4.05. Transfer Upon Event of Default. Upon the occurrence of an Event of
Default, no further moneys shall be disbursed from the Project Fund, except that all moneys in
the Project Fund shall be transferred, as soon as practicable, to the Bond Fund.
Section 4.06. Transfer of Any Surplus Moneys in Project Fund. Upon completion
of the implementation of the Project as set forth in Section 4.06 of the Agreement, the Issuer or
Augusta, Georgia on behalf of the Issuer shall, after retaining in the Project Fund sufficient
moneys to meet all unpaid acquisition and construction costs and expenses incident thereto,
including items, if any, then in controversy, transfer any other moneys remaining in the Project
Fund to the Bond Fund for the purposes provided therefor. Any moneys retained in the Project
Fund to meet unpaid costs, including any items in controversy, which later prove to be in excess
of the amount required for such purpose, shall likewise be transferred into the Bond Fund.
Section 4.07. Creation of Bond Fund; Payments Therefrom. There is hereby
created by the Issuer and ordered established with the Bond Fund Custodian a fund to be
designated as “Urban Redevelopment Agency of Augusta Revenue Bonds (Municipal Building
Renovation Project) Bond Fund - Series 2013.” The Issuer shall continue to maintain or cause to
be maintained the Bond Fund separate and apart from its other funds so long as any Series 2013
Bonds remain Outstanding under this Bond Resolution. The moneys in the Bond Fund are
hereby pledged for the benefit of the Bondholders to the payment of amounts due on the Series
2013 Bonds. Moneys payable to the Issuer from Augusta, Georgia pursuant to the
Intergovernmental Agreement with respect to debt service shall be paid directly to the Bond
Fund Custodian and deposited into the Bond Fund for the account of the Issuer in accordance
with the terms of the Intergovernmental Agreement and this Bond Resolution. Pursuant to the
Intergovernmental Agreement, the Issuer and Augusta, Georgia have agreed that Augusta,
Georgia shall make such payments to the Bond Fund Custodian not later than the 3rd Business
Day next preceding any Payment Date.
All moneys in the Bond Fund are pledged to the extent, in the order, and for the
purposes hereinafter provided and all of said moneys as received by the Issuer shall be
immediately subject to the lien of this pledge without any further physical delivery thereof or
further act, and the lien of this pledge shall be valid and binding against the Issuer and against all
parties having claims of any kind against the Issuer whether such claims arise in contract, in tort
or otherwise and irrespective of whether such parties have notice thereof.
Attachment number 4 \nPage 23 of 57
Item # 30
SGR/11152233.7 20
Subject to the terms and conditions set forth in this Bond Resolution, moneys in
the Bond Fund shall be disbursed as follows: Moneys in the Bond Fund shall be used for (i) the
payment of the principal of, redemption premium (if any) and interest on the Series 2013 Bonds
as the same fall due; (ii) the redemption of Series 2013 Bonds prior to maturity at the price and
under the conditions provided therefor in this Bond Resolution; and (iii) the payment of the
necessary charges of the Paying Agent, the Authenticating Agent, the Bond Registrar and the
custodians and depositories for the funds and accounts established hereunder.
Section 4.08. Pledge of Rights Under and Authorization of Intergovernmental
Agreement With City. Simultaneously with the issuance and delivery of the Series 2013
Bonds, the Issuer will enter into the Intergovernmental Agreement, pursuant to which Augusta,
Georgia agrees to pay amounts equal to the principal of, redemption premium (if any) and
interest on the Series 2013 Bonds as the same become due and payable. Augusta, Georgia has
covenanted in the Intergovernmental Agreement that it will levy on all property, including real
property, within the corporate limits of Augusta, Georgia subject to taxation for such purpose,
such ad valorem taxes within the limit prescribed by the Constitutional Amendment as may be
necessary to make the payments required under the Intergovernmental Agreement, subject to the
limitation expressed therein; provided, however, Augusta, Georgia’s duty to levy such taxes will
abate to the extent that its revenues from other sources are used to make such payments provided
for under the Intergovernmental Agreement. The Issuer hereby pledges all such payments
received from Augusta, Georgia to the Intergovernmental Agreement for the benefit of the
Bondholders.
Section 4.09. Investments of Bond Fund Moneys. Moneys in the Bond Fund not
immediately required to be paid out in accordance with Section 4.07 hereof shall be held,
managed, invested and reinvested by the Bond Fund Custodian in such Permitted Investments as
directed by Augusta, Georgia either in writing or by telephone confirmed in writing. Any such
securities so purchased shall be held by the Bond Fund Custodian in trust until paid at maturity
or sold, and all income therefrom shall be immediately deposited to the credit of the fund from
which the moneys to make such investment were derived. The moneys in the Bond Fund and all
securities held in and for the Bond Fund and all income and increments therefrom are hereby
pledged to and charged with the payment of the principal of, redemption premium (if any) and
interest on the Series 2013 Bonds.
Section 4.10. Creation of and Disbursements from the Issuance Cost Fund. There
is hereby created by the Issuer and ordered established with the Issuance Cost Fund Custodian a
fund to be designated as “Urban Redevelopment Agency of Augusta Revenue Bonds (Municipal
Building Renovation Project) Issuance Cost Fund - Series 2013,” which shall be used as a fund
to pay Issuance Costs. There shall be deposited into the Issuance Cost Fund the amount
specified in Section 5.01 hereof or in the Pricing Resolution. All withdrawals from the Issuance
Cost Fund shall be by check or wire transfer signed by an Authorized Issuer Representative.
***
Attachment number 4 \nPage 24 of 57
Item # 30
SGR/11152233.7 21
ARTICLE V
CUSTODY AND APPLICATION OF PROCEEDS OF SERIES 2013 BONDS
Section 5.01. Deposits in the Funds. Upon the issuance and delivery of the Series
2013 Bonds, the Issuer shall deposit from the net proceeds of the Series 2013 Bonds (after
deducting therefrom the underwriting compensation) said net proceeds of the Series 2013 Bonds
in the amounts and in the funds or accounts as set forth in the Pricing Resolution.
***
Attachment number 4 \nPage 25 of 57
Item # 30
SGR/11152233.7 22
ARTICLE VI
DEPOSITORIES OF MONEYS AND SECURITIES FOR
DEPOSIT; DESIGNATION OF AUTHENTICATING AGENT,
PAYING AGENT AND BOND REGISTRAR
Section 6.01. Depositories and Custodians. All moneys constituting proceeds of the
Series 2013 Bonds or payments under the Intergovernmental Agreement shall, subject to the
giving of security as hereinafter provided, be deposited with the pertinent custodian in the name
of the Issuer and shall constitute trust funds to be applied in accordance with the terms and for
the purposes as set forth in this Bond Resolution and shall not be subject to lien or attachment by
any creditor of the Issuer or of Augusta, Georgia.
No moneys belonging to any of the funds created hereunder shall be deposited or
remain on deposit with any depository or custodian in an amount in excess of the amount
guaranteed or insured by the Federal Deposit Insurance Corporation or other federal agency,
unless such institution shall have pledged for the benefit of the Issuer as collateral security for
the moneys deposited, obligations of the type or types in which the depository or custodian is
permitted to directly invest the moneys of the particular fund as hereinabove provided, and
having a market value (exclusive of accrued interest) at least equal to the amount of such
deposits.
____________________ is hereby designated as the Bond Fund Custodian,
Project Fund Custodian and Issuance Cost Fund Custodian. The Issuer, at the direction of
Augusta, Georgia, may, from time to time, designate a successor custodian or depository of any
of the funds and accounts created hereunder; provided such custodian or depository complies
with all of the provisions of this Article. In the event any custodian or depository shall resign or
fail to perform its duties hereunder, the Issuer shall appoint a new custodian or depository for
such fund.
In the event the Bond Fund Custodian and the Paying Agent are the same person
or entity acting in both capacities, then the Bond Fund Custodian shall, without any further
direction on the part of or any further authorization from the Issuer, use, invest and disburse the
moneys in the Bond Fund as required by this Bond Resolution. If the Bond Fund Custodian and
the Paying Agent are not the same person or entity, the Bond Fund Custodian shall, without
further authorization, transfer to the Paying Agent from moneys held in the Bond Fund, in
immediately available funds, moneys in amounts as shall be required to pay the principal of,
redemption premium (if any) and interest on the Series 2013 Bonds as and when the same are
payable.
Section 6.02. Administrative Fees and Expenses. As provided in the
Intergovernmental Agreement, Augusta, Georgia shall pay, to the custodians and depositories
appointed in accordance with Section 6.01, and to their successors and assigns, and to the Paying
Agent, Bond Registrar and Authenticating Agent and to their respective successors and assigns
from time to time, as the same are due and payable, their reasonable fees and reasonable
expenses for serving under this Bond Resolution. The Issuer’s obligation to pay such fees and
expenses shall be limited to the moneys it receives pursuant to the Intergovernmental Agreement.
Attachment number 4 \nPage 26 of 57
Item # 30
SGR/11152233.7 23
Section 6.03. Appointment of Authenticating Agent, Paying Agent and Bond
Registrar. ____________________ is hereby designated as the Authenticating Agent, Paying
Agent and Bond Registrar. The Issuer may, at the direction of Augusta, Georgia, from time to
time, designate a successor Authenticating Agent, Paying Agent or Bond Registrar. In the event
the Authenticating Agent, the Paying Agent or the Bond Registrar shall resign or fail to perform
its duties hereunder, the Issuer shall appoint a new Authenticating Agent, Paying Agent or Bond
Registrar, as appropriate.
Section 6.04. Employment of Attorneys, Agents, Etc. The Bond Fund Custodian,
Project Fund Custodian, Issuance Cost Fund Custodian, Authenticating Agent, Paying Agent and
Bond Registrar may execute any of the powers hereof and perform any of their duties by or
through attorneys, agents, receivers or employees, but shall not be answerable for the conduct of
the same if appointed with due care, and shall be entitled to advice of counsel concerning their
duties hereunder, and may in all cases pay such reasonable compensation to all such attorneys,
agents, receivers and employees as may reasonably be employed in connection with the exercise
of powers hereunder. The Bond Fund Custodian, Project Fund Custodian, Issuance Cost Fund
Custodian, Authenticating Agent, Paying Agent and Bond Registrar may act upon the opinion or
advice of any attorney (who may be the attorney or attorneys for the Issuer or Augusta, Georgia),
Bond Fund Custodian, Project Fund Custodian, Issuance Cost Fund Custodian, Authenticating
Agent, Paying Agent and Bond Registrar in the exercise of reasonable care. The Bond Fund
Custodian, Project Fund Custodian, Issuance Cost Fund Custodian, Authenticating Agent,
Paying Agent and Bond Registrar shall not be responsible for any loss or damage resulting from
any action or inaction taken or not taken, as the case may be, in good faith in reliance upon such
opinion or advice.
Section 6.05. Reliance on Documents. The Bond Fund Custodian, Project Fund
Custodian, Issuance Cost Fund Custodian, Authenticating Agent, Paying Agent and Bond
Registrar shall be protected in acting upon any notice, request, consent, certificate, order,
affidavit, letter, telegram or other paper or document believed to be genuine and correct and to
have been signed or sent by the proper person or persons.
Section 6.06. Evidence of Facts. As to the existence or nonexistence of any fact or as
to the sufficiency or validity of any instrument, paper or proceeding, the Bond Fund Custodian,
Project Fund Custodian, Issuance Cost Fund Custodian, Authenticating Agent, Paying Agent and
Bond Registrar shall be entitled to rely upon a certificate signed by an Authorized Augusta
Representative or the Authorized Issuer Representative as sufficient evidence of the facts therein
contained and prior to the occurrence of an event of default, shall also be at liberty to accept a
similar certificate to the effect that any particular dealing, transaction or action is necessary or
expedient, but may at its discretion secure such further evidence deemed by it to be necessary or
advisable, but shall in no case be bound to secure the same. The Bond Fund Custodian, Project
Fund Custodian, Issuance Cost Fund Custodian, Authenticating Agent, Paying Agent and Bond
Registrar may accept a certificate of such officials of the Issuer who executed the Series 2013
Bonds (or their successors in office) to the effect that a resolution in the form therein set forth
has been adopted by the Issuer as conclusive evidence that such resolution has been duly adopted
and is in full force and effect.
Section 6.07. Release of Liability. To the extent permitted by law, the Issuer hereby
releases the Bond Fund Custodian, Project Fund Custodian, Issuance Cost Fund Custodian,
Attachment number 4 \nPage 27 of 57
Item # 30
SGR/11152233.7 24
Authenticating Agent, Paying Agent and Bond Registrar and covenants not to sue any of them
for any loss or damage suffered or caused directly or indirectly by the Bond Fund Custodian,
Project Fund Custodian, Issuance Cost Fund Custodian, Authenticating Agent, Paying Agent and
Bond Registrar or their agents or employees and arising out of or related to the performance of
the duties of the Bond Fund Custodian, Project Fund Custodian, Issuance Cost Fund Custodian,
Authenticating Agent, Paying Agent and Bond Registrar under this Bond Resolution or the
Intergovernmental Agreement even if it is alleged that the Bond Fund Custodian, Project Fund
Custodian, Issuance Cost Fund Custodian, Authenticating Agent, Paying Agent and Bond
Registrar was negligent; provided, however, that this release and covenant not to sue shall not
cover acts of gross negligence, knowing and intentional violations of law or willful misconduct.
***
Attachment number 4 \nPage 28 of 57
Item # 30
SGR/11152233.7 25
ARTICLE VII
PARTICULAR COVENANTS
Section 7.01. Payment of Series 2013 Bonds. The Issuer covenants that it will
promptly pay the principal of and interest on each and every Series 2013 Bond at the place, on
the dates and in the manner herein, and in the Series 2013 Bonds specified, and any premium
required for the redemption of the Series 2013 Bonds, according to the true intent and meaning
thereof. The principal, interest, redemption premium (if any) are payable solely out of moneys in
the Bond Fund, which, subject to payment of the amount and timing of the payments due from
Augusta, Georgia to the Issuer under the Intergovernmental Agreement, shall be sufficient to
make all payments required to be made pursuant to the provisions of this Bond Resolution.
Section 7.02. Enforcement of Rights to Receive the Payments from Augusta,
Georgia. The Issuer covenants and agrees for the benefit of the Bondholders that it will
diligently pursue and exercise any and all rights and remedies available to it, at law or in equity,
to cause Augusta, Georgia to make the payments required by it to the Issuer, at the times and in
the amounts provided in the Intergovernmental Agreement. The Issuer may take (and covenants
to so take) whatever action at law or in equity may appear necessary or desirable to collect any
payment then due and thereafter to become due, or to enforce performance and observance of
any obligation, agreement, or covenant of Augusta, Georgia under the Intergovernmental
Agreement or otherwise.
Any amounts collected pursuant to action taken under this Section 7.02 shall be
paid into the Bond Fund and applied in accordance with the provisions of this Bond Resolution
or, if the Series 2013 Bonds have been fully paid (or provision for payment thereof has been
made in accordance with the provisions of this Bond Resolution), to Augusta, Georgia.
Section 7.03. Books and Records. The Issuer covenants that it will keep the funds
and accounts created hereunder separate from all other funds and accounts of the Issuer, or any
of its departments, and of the revenues collected from the Intergovernmental Agreement and the
application thereof. Such records and accounts shall be open to the inspection of all interested
persons at reasonable times and upon reasonable request.
Section 7.04. No Diminishment of Lien Granted. So long as any of the Series 2013
Bonds shall be Outstanding, the Issuer shall not hereafter create, or cause to be created, any debt,
lien, pledge, assignment, encumbrance or other charge having priority to or being on a parity
with the lien hereof and of the Series 2013 Bonds upon any revenues which are derived by the
Issuer from the Intergovernmental Agreement, including, without limitation, any investment
income on such amounts deposited in the Bond Fund and the Project Fund.
Section 7.05. Maintenance of Existence. The Issuer shall maintain its existence as
long as any of the Series 2013 Bonds shall remain Outstanding.
Section 7.06. Tax Provisions; Arbitrage; Rebate Fund. The Issuer recognizes that
the purchasers and Holders of the Series 2013 Bonds will have accepted the Series 2013 Bonds
on, and paid therefor a price which reflects, the understanding that interest thereon is not
included in the gross income of the Holders for purposes of federal income taxation under laws
in force at the time the Series 2013 Bonds shall have been delivered. In this connection the
Attachment number 4 \nPage 29 of 57
Item # 30
SGR/11152233.7 26
Issuer agrees that it shall take no action which may cause the interest on any of the Series 2013
Bonds to be included in the gross income of the Holders for purposes of federal income taxation.
Prior to or contemporaneously with delivery of the Series 2013 Bonds, the appropriate officers
shall execute a tax and non-arbitrage certificate on behalf of the Issuer respecting the investment
of the proceeds the Series 2013 Bonds and other tax matters. The Issuer shall not knowingly
invest or participate in the investment of any monies held under this Bond Resolution which
investment would cause interest on any Series 2013 Bonds to be included in gross income for
purposes of federal income taxation.
The appropriate officers may execute and deliver, on behalf of the Issuer, such
agreements, filings and other writings as may be necessary or desirable to cause or bind the
Issuer to comply with any requirements for rebating under Section 148(f) of the Code and any
regulations promulgated with respect to any such rebate requirements or such certificate or other
writing as may be necessary or desirable to qualify for exemption from such rebate requirements.
Should Series 2013 Bonds or “gross proceeds” thereof be subject to the rebate
requirement of Section 148(f) of the Code, the Issuer hereby agrees that it shall cause to be
calculated, from time to time not less frequently than as required in the opinion of Bond Counsel
in order to comply with the provisions of Section 148(f) of the Code and any applicable
temporary, proposed or final Treasury Regulations, the amounts required to be rebated to the
United States, and that it shall deposit or cause to be deposited into the Rebate Fund any and all
of such amounts promptly following a determination of any such amount.
To the extent and at the times required in order to comply with Section 148(f) of
the Code and any applicable temporary, proposed or final Treasury Regulations, the Issuer shall
deposit and withdraw funds from the Rebate Fund for the purpose of making rebate payments to
the United States as required by Section 148(f) of the Code.
All earnings on investments held in the Rebate Fund shall be retained in the
Rebate Fund and shall become part thereof. Monies held in the Rebate Fund, including the
investment earnings thereon, if any, shall not be subject to a pledge in favor of the owners of the
Series 2013 Bonds under this Bond Resolution.
The custodian of the Rebate Fund shall not be responsible for determining
whether any funds invested pursuant to this Section are invested in compliance with the Code.
In the event the Issuer shall direct the custodian of the Rebate Fund to make any disbursement
therefrom, the Issuer may designate which obligations in the Rebate Fund shall be converted or
sold in order to generate monies to make such disbursement, and in the absence of any such
designation by the Issuer, the custodian of the Rebate Fund may select the obligations to be sold
or converted. The custodian of the Rebate Fund shall have no liability for any loss incurred in
connection with any investment or the sale or liquidation or disposition thereof pursuant hereto
or for determining the amount to be deposited into or withdrawn from the Rebate Fund or the
timing thereof. The custodian of the Rebate Fund shall maintain records of the timing and
amount of all deposits into, withdrawals from, or investment of monies held in, the Rebate Fund.
At such times as the Issuer shall direct in writing, the custodian of the Rebate Fund shall file a
report with the Issuer showing all deposits into or withdrawals from the Rebate Fund, and the
income (or loss) or other earnings of any investments therein and the current investments held in
the Rebate Fund.
Attachment number 4 \nPage 30 of 57
Item # 30
SGR/11152233.7 27
The Issuer shall have the right to create special accounts, from time to time, in the
Rebate Fund as it may deem desirable.
If the Issuer shall deliver to the custodian of the Rebate Fund a certificate, signed
by an officer of the Issuer, certifying that the Issuer has filed all reports required to be filed with
the United States pursuant to Section 148(f) of the Code and has made all payments required to
be made to the United States pursuant to Section 148(f) of the Code, then the custodian of the
Rebate Fund shall transfer to, or upon the order of, Augusta, Georgia all monies or investments
remaining in the Rebate Fund which monies may be applied by Augusta, Georgia for any lawful
purpose.
The Issuer hereby covenants and agrees that it will not make or permit any use of
the proceeds of the sale of any Series 2013 Bonds or use or permit the use of any of the facilities
being financed thereby or any other portion of the Project which would cause the Series 2013
Bonds or any portion thereof to be “private activity bonds” within the meaning of Section 141 of
the Code. The Issuer further covenants to take any and all action which may be required from
time to time in order to insure that interest on the Series 2013 Bonds shall remain excludable
from the gross income of the owners of the Series 2013 Bonds for federal income tax purposes
and to refrain from taking any action which would adversely affect such status.
***
Attachment number 4 \nPage 31 of 57
Item # 30
SGR/11152233.7 28
ARTICLE VIII
DEFAULTS AND REMEDIES
Section 8.01. Events of Default. An “Event of Default” shall mean the occurrence of
any one or more of the following events:
(a) failure to pay the principal of, premium (if any) and interest on any Series
2013 Bond when the same shall become due and payable, either at maturity, by
proceedings for redemption, or otherwise; or
(b) failure by the Issuer in the due and punctual performance of any other of
its material agreements contained in the Series 2013 Bonds or herein, and such failure
shall continue for 30 days after written notice specifying such failure and requiring the
same to be remedied shall have been given to the Issuer by any Series 2013 Bond owner;
or
(c) (1) commencement by the Issuer of a voluntary case under any applicable
federal or state bankruptcy, insolvency or other similar law (as and to the extent legally
permissible); (2) consent by the Issuer to the appointment of a receiver, liquidator,
assignee, trustee, custodian, sequestrator or other similar official for the Issuer, or any
substantial part of the Issuer’s property, or to the taking possession by any such official or
any substantial part of the Issuer’s property; (3) making by the Issuer of any assignment
for the benefit of creditors; or (4) taking of corporate action by the Issuer in furtherance
of any of the foregoing; or
(d) the entry of any (1) enforceable decree or order for relief by a court having
jurisdiction over the Issuer or its property in an involuntary case under any applicable
federal or state bankruptcy, insolvency or other law; (2) appointment of a receiver,
liquidator, assignee, trustee, custodian, sequestrator or similar official for the Issuer, or
any substantial part of the Issuer’s property; or (3) order for the termination or liquidation
of the Issuer or its affairs; or
(e) failure of the Issuer within 60 days after the commencement of any
proceedings against it under any applicable federal or state bankruptcy, insolvency or
similar law, to have such proceedings dismissed or stayed; or
(f) an event of default under the Agreement.
Section 8.02. Remedies on Default.
(a) Upon the happening and continuance of any Event of Default, any owner
of Series 2013 Bonds then Outstanding affected by the Event of Default or a duly
authorized agent for such owner may proceed to protect and enforce its rights and the
rights of the owners of Series 2013 Bonds by such of the following remedies as it shall
deem most effectual to protect and enforce such rights:
(1) by mandamus or other suit, action or proceeding at law or in
equity, enforce all rights of the owners of Series 2013 Bonds, including the right
to require the appointment of a receiver with respect to the Series 2013 Bonds or
Attachment number 4 \nPage 32 of 57
Item # 30
SGR/11152233.7 29
to exercise any other right or remedy provided by the Revenue Bond Law
(O.C.G.A. Title 36, Section 82) and to require the Issuer to perform any other
covenant or agreement contained in this Bond Resolution and to perform its duties
under the Revenue Bond Law;
(2) by bringing suit upon the Series 2013 Bonds;
(3) by action or suit in equity, require the Issuer to account as if it
were the trustee of an express trust for the owners of the Series 2013 Bonds;
(4) by action or suit in equity, enjoin any acts or things that may be
unlawful or in violation of the rights of the owners of the Series 2013 Bonds; or
(5) by enforcing the rights the Issuer has assigned in the
Intergovernmental Agreement or by pursuing any other available remedy at law
or in equity or by statute.
(b) In the enforcement of any remedy under this Bond Resolution, owners of
Series 2013 Bonds shall be entitled to sue for, enforce payment on, and receive any and
all amounts then or during any default becoming, and at any time remaining, due from
the Issuer for principal, redemption premium, interest or otherwise, under any provision
of this Bond Resolution or of the Series 2013 Bonds, and unpaid, with interest on
overdue payments at the rate or rates of interest specified in such Series 2013 Bonds,
together with any and all costs and expenses of collection and of all proceedings under
this Bond Resolution and under such Series 2013 Bonds, without prejudice to any other
right or remedy of the owners of Series 2013 Bonds, and to recover and enforce a
judgment or decree against the Issuer for any portion of such amounts remaining unpaid,
with interest, costs and expenses, and to collect from any moneys available for such
purpose, in any manner provided by law, the moneys adjudged or decreed to be payable.
Section 8.03. Remedies Cumulative. No remedy conferred upon or reserved to the
Bondholders is intended to be exclusive of any other remedy or remedies, and each and every
such remedy shall be cumulative and shall be in addition to every other remedy given under this
Bond Resolution or now or hereafter existing at law or in equity or by statute.
Section 8.04. Waiver of Default. No delay or omission of any Bondholder to
exercise any right or power accruing upon any Event of Default shall impair any such right or
power or shall be construed to be a waiver of any such Event of Default, or an acquiescence
therein; and every power and remedy given by this Section to the Bondholders may be exercised
from time to time, and as often as may be deemed expedient.
Section 8.05. Application of Monies After Default. If an Event of Default shall
happen and shall not have been remedied, the Issuer or a receiver appointed for the purpose shall
apply all amounts received under the Intergovernmental Agreement or otherwise through default
proceedings as follows and in the following order:
(a) Expenses of Receiver and Paying Agent - to the payment of the reasonable
and proper charges, expenses and liabilities of the receiver and Paying Agent under this
Bond Resolution;
Attachment number 4 \nPage 33 of 57
Item # 30
SGR/11152233.7 30
(b) Principal or Redemption Price and Interest - to the payment of the interest
and principal or redemption price then due on the Series 2013 Bonds, as follows:
first: To the payment to the persons entitled thereto of all installments of
interest then due, in the order of the maturity of such installments (with interest on
defaulted installments of interest at the rate or rates borne by the Series 2013
Bonds with respect to which such interest is due to the extent permitted by law),
and, if the amount available shall not be sufficient to pay in full any particular
installment, then to the payment ratably, according to the amounts due on such
installment, to the persons entitled thereto, without any discrimination or
preference.
second: to the payment to the persons entitled thereto of the unpaid
principal of any of the Series 2013 Bonds which shall have become due at
maturity or upon mandatory redemption prior to maturity (other than Series 2013
Bonds called for redemption for the payment of which monies are held pursuant
hereto), in the order of their due dates, with interest upon such Series 2013 Bonds
from the respective dates upon which they became due, and, if the amount
available shall not be sufficient to pay in full Series 2013 Bonds due on any
particular date, together with such interest, then to the payment first of such
interest, ratably according to the amount of such interest due on such date, and
then to the payment of such principal, ratably according to the amount of such
principal due on such date, to the persons entitled thereto without any
discrimination or preference.
third: to the payment of the redemption premium on and the principal of
any Series 2013 Bonds called for optional redemption pursuant to their terms.
***
Attachment number 4 \nPage 34 of 57
Item # 30
SGR/11152233.7 31
ARTICLE IX
DEFEASANCE
Section 9.01. Payment and Defeasance. If (i) the Issuer shall pay or cause to be paid
to the Holders of all Series 2013 Bonds then Outstanding the principal of and the interest to
become due thereon at the times and in the manner stipulated therein and herein; (ii) all fees,
charges and expenses of the Paying Agent, Authenticating Agent, Bond Registrar, depositories
and custodians shall have been paid or provision for such payment has been made; and (iii) the
Issuer shall keep, perform and observe all of its agreements in the Series 2013 Bonds and herein
expressed as to be kept, performed and observed by it or on its part, then these presents and the
rights hereby granted shall cease, determine and be discharged.
Series 2013 Bonds shall be deemed to be paid within the meaning of this Bond
Resolution if (i) sufficient moneys shall have been irrevocably deposited with the Paying Agent
to pay the same when they become due; (ii) there shall have been irrevocably deposited with the
Paying Agent moneys or Government Obligations, which, without any reinvestment thereof or of
the interest thereon, will produce moneys sufficient (as evidenced by an opinion or report of an
independent certified public accountant or firm thereof) to pay the same when they become due
(whether upon or prior to the stated maturity or the redemption date of such Series 2013 Bonds);
and (iii) the Issuer shall have received an opinion of Bond Counsel to the effect that such actions
taken shall not have an adverse effect on the federal income tax treatment of the Series 2013
Bonds; provided, however, that if such Series 2013 Bonds are to be redeemed prior to their stated
maturities, notice of such redemption shall have been duly given as provided herein or
irrevocable arrangements satisfactory to the Paying Agent shall have been made for the giving
thereof. In the event the Issuer shall have made a deposit of moneys or Government Obligations,
the Issuer shall retain the right to substitute Government Obligations for those previously
pledged provided that such Government Obligations will provide sufficient moneys in a timely
fashion (without any reinvestment as described above) to make the required payments of
principal and interest on such Series 2013 Bonds. The Issuer at its option may defease all of the
Series 2013 Bonds or any portion of any such series as it may elect.
Section 9.02. Termination of Liability. If the Issuer shall determine that it is
desirable to terminate the rights and liens hereunder of the Holders of any Series 2013 Bonds
(pursuant to a refunding or otherwise) and shall cause the Series 2013 Bonds (or such portion
thereof) to be deemed to be paid within the meaning of Section 9.01 hereof, then such Series
2013 Bonds shall thereafter have no right or lien under this Bond Resolution or the
Intergovernmental Agreement other than the right to receive payment from said special fund and
the same shall not be considered to be Outstanding hereunder for any purpose.
***
Attachment number 4 \nPage 35 of 57
Item # 30
SGR/11152233.7 32
ARTICLE X
MISCELLANEOUS PROVISIONS
Section 10.01. Validation. The Series 2013 Bonds shall be validated under the
Revenue Bond Law, and to that end notice of the adoption of this Bond Resolution and a
certified copy thereof shall be immediately served on the District Attorney of the Augusta
Judicial Circuit in order that proceedings for the confirmation and validation of the Series 2013
Bonds by the Superior Court of Richmond County may be instituted by said District Attorney.
Section 10.02. Bond Resolution as an Agreement. The provisions of this Bond
Resolution shall constitute a contract by and between the Issuer and the owners of the Series
2013 Bonds, and after the issuance of the Series 2013 Bonds, this Bond Resolution shall not be
repealed, revoked, amended, supplemented or rescinded in any respect which will adversely
affect the rights and interests of the owners of the Series 2013 Bonds, nor shall the Issuer, except
as provided in Section 10.03, pass any resolution in any way adversely affecting the rights of
such owners, so long as any of the Series 2013 Bonds, or the interest thereon, shall remain
unpaid. Any amendment to this Bond Resolution shall be effected as hereinafter provided in
Section 10.03.
Section 10.03. Modification, Alteration, Supplementation or Amendment of
Resolution.
(a) The Issuer may, from time to time, modify, amend, supplement or alter
this Bond Resolution without the consent of, or notice to, any of the owners of the Series
2013 Bonds for either of the following purposes:
(1) to cure any ambiguity or formal defect or omission in this Bond
Resolution;
(2) to grant to or confer any additional rights, remedies, powers or
authorities that may be lawfully granted to or conferred upon the owner of the
Series 2013 Bonds;
(3) to subject to the lien and pledge of this Bond Resolution additional
rents, revenues, receipts, properties or other collateral;
(4) to evidence the appointment of successors to any depositories,
custodians, Paying Agent(s) or Bond Registrar(s);
(5) to modify, amend or supplement this Bond Resolution or any
proceedings supplemental hereto in such manner as to permit the qualification of
this Bond Resolution under the Trust Indenture Act of 1939 or any federal statute
hereinafter in effect, and similarly to add to this Bond Resolution, or to any
proceedings supplemental hereto, such other terms, conditions and provisions as
may be permitted or required by said Trust Indenture Act of 1939 or any similar
federal statute;
(6) to make any modification or amendment of this Bond Resolution
required in order to make the Series 2013 Bonds eligible for acceptance by The
Attachment number 4 \nPage 36 of 57
Item # 30
SGR/11152233.7 33
Depository Trust Company or any similar holding institution or to permit the
issuance of the Series 2013 Bonds or interests therein in book-entry form;
(7) to make any other change which, in the opinion of Bond Counsel,
is not materially adverse to the interests of the Bondholders.
(b) The Issuer may, from time to time, modify, amend, alter or supplement
this Bond Resolution other than as provided in Section 10.03(a) above provided that the
Issuer shall give notice to the registered owners of the Series 2013 Bonds in the manner
herein described and shall receive the written consent of the registered owners of not less
than a majority of the Series 2013 Bonds then Outstanding; provided, however, that no
such supplemental proceedings shall:
(1) extend the maturity date with respect to any Series 2013 Bond
Outstanding hereunder;
(2) reduce or extend the time of payment of the principal of,
redemption premium or interest on any Series 2013 Bond Outstanding hereunder;
(3) reduce any premium payable upon the redemption of any Series
2013 Bond hereunder or advance the date upon which any Series 2013 Bond may
first be called for redemption prior to its stated maturity date;
(4) give to any Series 2013 Bond or Series 2013 Bonds a preference
over any other Series 2013 Bond or Series 2013 Bonds;
(5) except as expressly permitted in this Bond Resolution, permit the
creation of any mortgage, lien or any other encumbrance on the moneys received
pursuant to the Intergovernmental Agreement having a lien equal to prior to the
lien created hereunder for the Series 2013 Bonds; or
(6) reduce the percentage of Series 2013 Bonds the registered owners
of which are required to consent to any proceedings amending or supplementing
the provisions hereof.
In the event that the Issuer intends to enter into or adopt any modification,
alteration or amendment of this Bond Resolution as described in this
Section 10.03(b), the Issuer shall mail, by registered or certified mail, to the
registered owners of the Series 2013 Bonds at their addresses as shown on the
registration books maintained by the Bond Registrar, a notice of such intention
along with a description of such amendment or modification not less than 30 days
prior to the proposed effective date of such amendment or modification. The
consents of the registered owners of the Series 2013 Bonds need not approve the
particular form of wording of the proposed amendment, modification or
supplement, but it shall be sufficient if such consents approve the substance
thereof. Failure of the owner of any Series 2013 Bond to receive the notice
required herein shall not affect the validity of any proceedings supplemental
hereto if the required number of owners of the Series 2013 Bonds shall provide
their written consent to such amendment or modification.
Attachment number 4 \nPage 37 of 57
Item # 30
SGR/11152233.7 34
(c) Following the adoption of this Bond Resolution and prior to the issuance
of the Series 2013 Bonds, should it be deemed appropriate to adopt a supplemental
resolution to make any additions, changes or modifications to this Bond Resolution, the
Secretary of the Issuer is authorized to prepare or to supervise the preparation of, and to
certify as to the accuracy of, a form of resolution combining the provisions of this Bond
Resolution with the provisions contained in the supplemental resolution and to create one
document which may be used for convenience of reference.
Section 10.04. Modification, Alteration, Supplementation or Amendment of
Intergovernmental Agreement .
(a) The Issuer may, from time to time, modify, amend, supplement or alter the
Intergovernmental Agreement without the consent of, or notice to, the owners of the
Series 2013 Bonds, for any one or more of the following purposes:
(1) to cure any ambiguity or formal defect or omission in the
Intergovernmental Agreement; or
(2) to make any modification or amendment of the Intergovernmental
Agreement which, in the opinion of Bond Counsel, is not materially adverse to
interests of the owners of the Series 2013 Bonds then Outstanding.
(b) The Issuer may, from time to time, modify, amend, alter or supplement the
Intergovernmental Agreement other than as provided in Section 10.04(a) above provided
that the Issuer shall give notice to the registered owners of the Series 2013 Bonds in the
manner herein described for the giving of notices of amendments to the Bond Resolution
in Section 10.03 and shall receive the written consent of the registered owners of not less
than a majority of the Series 2013 Bonds then Outstanding; provided, however, that no
such supplemental proceedings shall reduce, terminate or otherwise alter or amend in any
way which is adverse to the owners of the Series 2013 Bonds then Outstanding the
obligation of Augusta, Georgia to pay, from time to time to the Issuer amounts which
shall be sufficient, together with the moneys held by the Issuer in the Bond Fund, the
principal of, redemption premium (if any) and interest on the Series 2013 Bonds.
Section 10.05. Payments Due on Saturdays, Sundays and Holidays. In any case
where the date of payment of the principal of or interest on the Series 2013 Bonds or the date
fixed for redemption of any Series 2013 Bonds shall not be a Business Day, then payment of
such principal or interest need not be made on such date but may be made on the next succeeding
Business Day with the same force and effect as if made on the date of stated maturity or the date
fixed for redemption, and no interest shall accrue for the period after such date.
Section 10.06. Applicable Provisions of Law. This Bond Resolution shall be
governed by and construed and enforced in accordance with the laws of the State of Georgia.
Section 10.07. Repeal of Conflicting Resolutions. Any and all resolutions, or parts of
ordinances or resolutions, if any, in conflict with this Bond Resolution are hereby repealed, and
this Bond Resolution shall be in full force and effect from and after its adoption.
Attachment number 4 \nPage 38 of 57
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SGR/11152233.7 35
Section 10.08. Authorization of Intergovernmental Agreement. The execution,
delivery and performance of the Intergovernmental Agreement in substantially the form attached
hereto as Exhibit “C” is hereby authorized. The Intergovernmental Agreement form is subject to
such changes, insertions or omissions as may be approved by the Chairperson or Vice
Chairperson of the Issuer and the execution and delivery by the Issuer of the Intergovernmental
Agreement by the Chairperson or Vice Chairperson as hereby authorized shall be conclusive
evidence of the approval of any such changes, omissions or insertions.
Section 10.09. No Individual Responsibility of Directors, Officers and Employees
of Issuer. No stipulations, obligations or agreements of any director, officer or employee of the
Issuer shall be deemed to be stipulations, obligations or agreements of any such director, officer
or employee in his or her individual capacity.
Section 10.10. General Authority. The Issuer hereby authorizes its officers, members,
representatives and agents to undertake the offering and sale of the Series 2013 Bonds pursuant
to any manner authorized under the Act, including, without limitation, pursuant to a competitive,
negotiated or other sale. The Issuer is hereby authorized to execute and file with the Department
of Community Affairs of the State of Georgia its bond issuance report. The Issuer is hereby
authorized to execute and deliver any and all other documents, instruments, notices, bid forms
and certificates (as applicable) necessary to effectuate the transactions contemplated by this
Bond Resolution. All actions heretofore taken and all documents heretofore executed in
connection with the issuance of the Series 2013 Bonds are hereby ratified and approved.
Section 10.11. Manner of Evidencing Ownership of Series 2013 Bonds. Any
consent, request, direction, approval or other instrument required by this Bond Resolution to be
signed or executed by Bondholders may be in any number of concurrent writings of similar tenor
and may be signed or executed by such Bondholders in person or by agent appointed in writing.
Proof of the execution of any such consent, request, direction, approval or other instrument, or of
the writing appointing any such agent and of the ownership of Series 2013 Bonds, if made in the
following manner, shall be sufficient for any purpose of this Bond Resolution and shall be
conclusive in favor of the Issuer with regard to any action taken by it under such consent,
request, direction, approval or request:
(a) The fact and date of the execution by any person of any such writing may
be proved by the certificate of any officer in any jurisdiction, who, by the laws thereof,
has power to take acknowledgments within said jurisdiction, to the effect that the person
signing such writing acknowledged before him the execution thereof, or by an affidavit of
a witness to such execution.
(b) The ownership of the Series 2013 Bonds shall be proved by the
registration book maintained by the Bond Registrar.
Section 10.12. Requirements and Conditions Met. The Issuer agrees that all the
terms, conditions, requirements of all acts and things required to be done, both under the
Constitution of the State of Georgia and the Act, have been done as required, and the Issuer
agrees to take any and all necessary steps to comply with each and every requirement and
condition referred to herein.
Attachment number 4 \nPage 39 of 57
Item # 30
SGR/11152233.7 36
Section 10.13. Limitation of Rights. Except as herein expressly otherwise provided,
nothing in this Bond Resolution expressed or implied is intended or shall be construed to confer
upon any person other than the Issuer and the Bondholders, any right, remedy or claim, legal or
equitable, under or by reason of this Bond Resolution, this Bond Resolution being intended to be
and being for the sole and exclusive benefit of the Issuer and the Bondholders.
Section 10.14. Severability. If any one or more of the provisions of this Bond
Resolution or of the Series 2013 Bonds shall for any reason be held to be illegal or invalid, such
illegality or invalidity shall not affect any other provision of this Bond Resolution or of said
Series 2013 Bonds, but this Bond Resolution and said Series 2013 Bonds shall be construed and
enforced as if such illegal or invalid provision had not been contained herein or therein. If any
covenant, stipulation, obligation or agreement contained in the Series 2013 Bonds or in this Bond
Resolution shall for any reason be held to be in violation of law, then such covenant, stipulation,
obligation or agreement shall be deemed to be the covenant, stipulation, obligation or agreement
of the Issuer to the full extent that the power to incur such obligation or to make such covenant,
stipulation or agreement might have been conferred on the Issuer by law.
Section 10.15. Authorization of Official Statement. The Issuer has used and caused
to be distributed a Preliminary Official Statement with respect to the Series 2013 Bonds and shall
execute and deliver an Official Statement in final form and the execution and delivery of the
Official Statement in final form be and the same is hereby authorized and approved. The use and
distribution of the Preliminary Official Statement with respect to the Series 2013 Bonds be and
the same is hereby ratified and confirmed. The Chairperson or Vice Chairperson of the Issuer is
hereby authorized to execute and deliver the Official Statement for and on behalf of the Issuer,
and the Official Statement shall be substantially in the form of the Preliminary Official Statement
attached hereto as Exhibit “E” and filed with the Secretary of the Issuer subject to such minor
changes, insertions or omissions as may be approved by the Chairperson or Vice Chairperson of
the Issuer and the execution of said Official Statement by the Chairperson of the Issuer as hereby
authorized shall be conclusive evidence of any such approval. The distribution of the Preliminary
Official Statement and the Official Statement for and on behalf of the Issuer is hereby ratified,
authorized and approved.
Section 10.16. Official Statement Deemed Final. The Chairperson or Vice
Chairperson is authorized, on behalf of the Issuer, to deem the Preliminary Official Statement
and the Official Statement in final form, each to be final as of its date within the meaning of Rule
15c2- 12 of the Securities and Exchange Commission, except for the omission in the Preliminary
Official Statement of certain pricing and other information allowed to be omitted pursuant to
such Rule 15c2-12.
Section 10.17. Pricing Resolution. The Issuer will approve the final principal amount
and interest rates on the Series 2013 Bonds by the Pricing Resolution. The Chairperson or Vice-
Chairperson of the Issuer in consultation with the Administrator of Augusta, Georgia is hereby
authorized to prepare, or to supervise the preparation of, the Pricing Resolution.
The Chairperson or Vice-Chairperson of the Issuer may alter the “as of date” of
financing documents delivered by the Issuer in connection with the issuance and delivery of the
Series 2013 Bonds and the initial dated date of the Series 2013 Bonds, if required, in order to
correspond such dates with the expected date of issuance and delivery of the Series 2013 Bonds.
Attachment number 4 \nPage 40 of 57
Item # 30
SGR/11152233.7 37
Section 10.18. Waiver of Performance Audit and Review. The Issuer hereby
approves the publication of the requisite legal notice waiving the performance audit and
performance review requirements of O.C.G.A. § 36-82-100.
Section 10.19. Authorization for Bond Insurance Policy. The Issuer, in consultation
with Augusta, Georgia, is authorized to execute and deliver a bond insurance commitment with a
provider of a municipal bond insurance policy if it is determined that the present value of the
interest rate savings on the Series 2013 Bonds exceeds the cost of the bond insurance premium.
The Chairperson or Vice-Chairperson of the Issuer is hereby authorized to include
in the Pricing Resolution all required bond insurer covenants and conditions described in any
municipal bond insurance commitment with a municipal bond insurer in order to provide
additional security for the Series 2013 Bonds to the extent advisable.
***
Attachment number 4 \nPage 41 of 57
Item # 30
[Signature Page of Bond Resolution]
SGR/11152233.7
Adopted and approved this _____ day of December, 2013.
(SEAL)
ATTEST:
URBAN REDEVELOPMENT AGENCY
OF AUGUSTA
By:
Chairperson
Secretary
Attachment number 4 \nPage 42 of 57
Item # 30
Exhibit A-1
SGR/11152233.7
EXHIBIT "A"
PROJECT DESCRIPTION
(Municipal Building Renovation Project)
The Augusta Richmond County Municipal Building and site previously housed a
significant portion of Augusta’s judiciary as well as most of the administrative offices of
Augusta. Since the construction of a new courthouse, the Municipal Building is currently used
to house various offices and functions of the Augusta, Georgia government, including offices of
the Mayor, Commission, Administrator and Clerk, meeting rooms, voting and registrar, legal
department, planning and zoning, engineering, marshals, finance, procurement, information
technology, and others.
The Municipal Building is a 125,641 square foot nine-story building built in 1957, which
was also to serve as a fallout shelter. The building structure is cast-in-place reinforced concrete
and the building cladding is marble. The roof is modified bitumen. In 2008, the windows,
exterior caulking and roof were replaced. There are also three wood-framed buildings with red
brick veneers and asphalt shingle roofs on the site. These three buildings house Engineering
Department functions. The Button Gwinnett Building is an approximately 2,236 square foot
two-story building and houses the Engineering Department’s Administration Division, the
Telfair Building is approximately 2,329 square feet and houses the Traffic Engineering Division
and the third building is an approximately 6,404 square foot building, currently housing the
Legal Department.
All of the buildings are outdated, rundown and present fire, safety and security issues,
and thus impair the delivery of governmental services. Each building is expected to be renovated
in an effort to provide more efficient work and other needed spaces.
The proposed Municipal Building Renovation Project (the “Municipal Building Project”)
will renovate, renew and expand the buildings and structures on the site, and may include one or
more new buildings or structures on the site for information technology or other Augusta
governmental purposes. The work on the old courthouse building is expected to include new
public and meeting spaces not requiring secured access (available, for example, for advance
voting) and to serve as a new building entrance, consisting of an approximately 126,000 square
foot addition, comprehensive renovation, new Commission chambers, additional office space,
elevator improvements including an elevator tower addition, smoke evacuation areas, and other
safety and mechanical replacements and improvements. Partial demolition and rebuilding of
buildings on the site will be required in order to make the needed improvements.
The Municipal Building Project will have a cost of approximately $40,500,000, is
expected to be financed with approximately $8,884,000 of proceeds of SPLOST VI,
approximately $5,665,000 of proceeds of the SPLOST Bonds issued in 2010, and revenue bonds
to be issued and sold by the Urban Redevelopment Agency of Augusta (the “URA”), acting as
Augusta, Georgia’s redevelopment agency for this purpose, in an approximate amount of
$26,500,000, all based on current costs and amounts, which are subject to change. Such revenue
Attachment number 4 \nPage 43 of 57
Item # 30
Exhibit A-2
SGR/11152233.7
bonds will be secured and paid by payments from Augusta, Georgia under an intergovernmental
contract with the URA to provide services associated with the Municipal Building Project to
Augusta, Georgia, and the bonds will have an approximate term of 20 years. The URA bonds
will be callable and be satisfied from the proceeds from SPLOST VII proceeds if authorized by
the voters. Title to the building and improvements will be transferred to the URA to permit the
Project to proceed and will revert back to Augusta upon satisfaction of the URA bonds.
The Municipal Building Project conforms to the general plan for Augusta, Georgia as a
whole, and requires no changes in zoning and planning, land use, maximum density and building
requirements.
Attachment number 4 \nPage 44 of 57
Item # 30
Exhibit B-1
SGR/11152233.7
EXHIBIT "B"
[R-___]
(FORM OF SERIES 2013 BOND)
Unless this Bond is presented by an authorized representative of the Depository Trust
Company, a New York corporation (“DTC”), to the Development Authority of Douglas County
(the “Authority”) or its agent for registration of transfer, exchange or payment, and any Bond
issued is registered in the name of Cede & Co. or in such other name as is requested by an
authorized representative of DTC (and any payment is made to Cede & Co. or to such other
entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE OR
OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS
WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein.
The Authority has established a Book-Entry System of registration for this Bond. Except
as specifically provided otherwise in the hereinafter defined Indenture, Cede & Co., as nominee
of DTC, will be the registered owner and will hold this Bond on behalf of each beneficial owner
hereof by acceptance of a confirmation of purchase, delivery or transfer, and each beneficial
owner of this Bond shall be deemed to have agreed to such arrangement. Cede & Co., as
registered owner of this Bond, will be treated as the owner of this Bond for all purposes.
DTC may discontinue providing its services as depository with respect to this Bond at
any time by giving reasonable notice to the Authority or the Paying Agent. Under such
circumstances, in the event that a successor depository is not obtained, certificates are required
to be printed and delivered.
UNITED STATES OF AMERICA
STATE OF GEORGIA
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
REVENUE BOND
(MUNICIPAL BUILDING RENOVATION PROJECT)
SERIES 2013
INTEREST RATE: MATURITY DATE: CUSIP: __________
____% Per Annum _________________ 1, 20___ Dated Date: __________
REGISTERED OWNER:
PRINCIPAL AMOUNT: __________________
FOR VALUE RECEIVED, the Urban Redevelopment Agency of Augusta, a body
corporate and political and a political subdivision of the State of Georgia (the “Issuer”), hereby
promises to pay solely from the special fund provided therefor, as hereinafter set forth, to the
registered owner hereof, the Principal Amount specified above and interest on such principal
sum from the date of authentication hereof, unless redeemed prior thereto as hereinafter
provided, at the Interest Rate set forth above (calculated on the basis of a 360-day year consisting
of twelve 30-day months), upon presentation and surrender hereof at the office of
Attachment number 4 \nPage 45 of 57
Item # 30
Exhibit B-2
SGR/11152233.7
___________________, as Paying Agent for this Series 2013 Bond; said interest shall be
payable on each _________________ 1 and _________________ 1, commencing on
_________________ 1, 2014.
The principal and interest so payable as provided above (the “Payment Date”) or on any
redemption date applicable hereto will be paid to the person in whose name this Series 2013
Bond is registered at the close of business on the 15th day of the calendar month preceding such
Payment Date or redemption date (a “Record Date”). Any such principal and interest not so
punctually paid or duly provided for shall forthwith cease to be payable to the registered owner
on the Record Date specified in the preceding sentence.
Both the principal of and interest on this Series 2013 Bond are payable in any coin or
currency of the United States of America which at the time of payment is legal tender for the
payment of public and private debts.
This Series 2013 Bond is being issued under the authority of the Constitution of the State
of Georgia and the laws of the State of Georgia, including particularly O.C.G.A. § 36-61-12, and
is duly authorized by a resolution of the Issuer adopted on ________________, 2013, as
supplemented _____________, 2013 (the “Bond Resolution”). This Series 2013 Bond is being
issued by the Issuer for the purpose of financing the Project described in the Bond Resolution.
This Series 2013 Bond is payable from and secured by the moneys received by the Issuer
pursuant to the Intergovernmental Agreement (Municipal Building Renovation Project), dated as
of September 1, 2013 (the “Intergovernmental Agreement”), between the Issuer and Augusta,
Georgia, a political subdivision of the State of Georgia. Pursuant to the Intergovernmental
Agreement, Augusta, Georgia, has agreed, inter alia, to pay the Issuer moneys in amounts
sufficient to pay the debt service on this Series 2013 Bond. The payments to be received by the
Issuer pursuant to the Intergovernmental Agreement have been pledged pursuant to the
provisions of the Bond Resolution for the benefit of the registered owner of this Series 2013
Bond issued under the Bond Resolution. The Intergovernmental Agreement provides that said
obligation with respect to payment of this Series 2013 Bond shall be absolute and unconditional
and such payment shall not be abated or reduced for any reason whatsoever. Augusta, Georgia
has agreed in the Intergovernmental Agreement to (i) make payments to the Issuer in amounts
sufficient to enable the Issuer to pay, when due, the principal of, redemption premium (if any)
and interest on the Series 2013 Bond and all other amounts owing under the Bond Resolution
and (ii) to levy on all property, including real property, within the corporate limits of Augusta,
Georgia subject to taxation for such purposes such ad valorem taxes to the extent necessary to
fulfill Augusta, Georgia’s obligations under the Intergovernmental Agreement. Notwithstanding
the foregoing, Augusta, Georgia is permitted to make payments in respect of the
Intergovernmental Agreement from other sources legally available to it.
Reference to the Bond Resolution is hereby made for a description of the funds charged
with and pledged to the payment of the principal of and interest on this Series 2013 Bond, the
nature and extent of the security for the payment of this Series 2013 Bond and a statement of the
rights, duties and obligations of the Issuer, all the provisions of which Bond Resolution the
owner hereof, by the acceptance this Series 2013 Bond, assents.
Attachment number 4 \nPage 46 of 57
Item # 30
Exhibit B-3
SGR/11152233.7
The principal of and interest on this Series 2013 Bond shall be payable solely from the
moneys payable to the Issuer under the Intergovernmental Agreement, moneys held in the Bond
Fund and any other moneys or funds pledged therefor. This Series 2013 Bond shall not be
deemed to constitute a debt or obligation of the State of Georgia, Augusta, Georgia or any
political subdivision of the State of Georgia within the meaning of any constitutional or statutory
limitation upon indebtedness. This Series 2013 Bond shall not be payable from or charged upon
any funds other than the revenues pledged to the payment thereof under the Bond Resolution, nor
shall the Issuer be subject to any pecuniary liability thereon. No holder or holders of any Series
2013 Bond shall ever have the right to compel any exercise of any taxing power of the Issuer to
pay any Series 2013 Bond or the interest thereon, nor to enforce payment thereof against any
property of the Issuer; nor shall any Series 2013 Bond constitute a charge, lien or encumbrance,
legal or equitable, upon any property of the Issuer.
The Series 2013 Bonds maturing on or after _______________ are subject to redemption,
at the option of the Issuer, on or after __________________, in whole at any time or in part at
any time, at the redemption price equal to 100% of the principal amount thereof plus accrued
interest to the redemption date.
The Series 2013 Bonds maturing on ___________1, 20___ are subject to mandatory
redemption prior to maturity, in part by lot, on the following dates and in the following principal
amounts, at a redemption price of 100% of the principal amount thereof plus accrued interest to
the redemption date, but without premium:
__________ 1 of the Year Principal Amount
(Leaving $___________ to mature _________1, 20___)
If less than all of the Series 2013 Bonds are called for redemption, the Series 2013 Bonds
to be redeemed shall be selected by the Bond Registrar by lot in such manner as the Bond
Registrar in its discretion may determine. In such case, (i) a portion of any Series 2013 Bond to
be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof and
(ii) in selecting Series 2013 Bonds for redemption, each Series 2013 Bond shall be considered as
representing that number of Series 2013 Bonds that is obtained by dividing the principal amount
of such Series 2013 Bond by $5,000.
The person in whose name this Series 2013 Bond is registered shall be deemed and
regarded as the absolute owner hereof for all purposes, and payment of or on account of either
principal or interest made to such registered owner shall be valid and effectual to satisfy and
discharge the liability upon this Series 2013 Bond to the extent of the sum or sums so paid. This
Series 2013 Bond may be registered as transferred by the owner hereof in person or by his
attorney duly authorized in writing at the office of the Bond Registrar, all subject to the terms
and conditions of the Bond Resolution.
Attachment number 4 \nPage 47 of 57
Item # 30
Exhibit B-4
SGR/11152233.7
The Series 2013 Bonds are issuable as fully registered Series 2013 Bonds in
denominations of $5,000 and any integral multiple thereof. Subject to the limitations provided in
the Bond Resolution, Series 2013 Bonds may be exchanged at the office of the Bond Registrar
for a like principal amount of Series 2013 Bonds of the same maturity and interest rate and of
other authorized denominations.
No commissioner, director or officer of the Issuer shall be subject to any personal
liability by reason of the issuance of the Series 2013 Bonds, all of such liability being expressly
waived and released by each owner hereof by the acceptance hereof.
This Series 2013 Bond is issued with the intent that the laws of the State of Georgia shall
govern its construction and enforcement.
It is hereby certified and recited that all acts, conditions and things required to exist,
happen and be performed precedent to and in the issuance of this Series 2013 Bond do exist,
have happened and have been performed in due time, form and manner as required by law.
This Series 2013 Bond shall not be entitled to any benefit under the Bond Resolution and
shall not become valid or obligatory for any purpose until it shall have been authenticated by
execution by the Authenticating Agent, by manual signature of the certificate hereon endorsed.
This Series 2013 Bond has been issued to finance the undertaking of an urban
redevelopment project defined in O.C.G.A. § 36-66-2(22).
IN WITNESS WHEREOF, the Issuer has caused this Series 2013 Bond to be executed
by its Chairperson and its corporate seal to be printed hereon and attested by its Secretary.
(SEAL)
ATTEST
URBAN REDEVELOPMENT AGENCY
OF AUGUSTA
By:
Chairperson
Secretary
Attachment number 4 \nPage 48 of 57
Item # 30
Exhibit B-5
SGR/11152233.7
AUTHENTICATION CERTIFICATE
The above Series 2013 Bond is the Series 2013 Bond described in the within-
mentioned Bond Resolution, and is hereby authenticated as of the date shown below.
Date of Authentication: ___________
,
as Authentication Agent
By:
Authorized Signatory
Attachment number 4 \nPage 49 of 57
Item # 30
Exhibit B-6
SGR/11152233.7
VALIDATION CERTIFICATE
The undersigned Clerk of the Superior Court of Richmond County, State of
Georgia, keeper of the records and seal thereof, DOES HEREBY CERTIFY that this Series 2013
Bond was confirmed and validated by judgment of the Superior Court of Richmond County,
Georgia, on the ____ day of _________________, 2013, Civil Action File Number ________,
that no intervention or objection was filed opposing the validation of said Series 2013 Bond and
that no appeal of said judgment of validation has been taken.
WITNESS my signature and the official seal of the Superior Court of Richmond
County, Georgia.
(SEAL)
Clerk Superior Court
Richmond County, Georgia
Attachment number 4 \nPage 50 of 57
Item # 30
Exhibit B-7
SGR/11152233.7
ASSIGNMENT OF FULLY REGISTERED BOND
For value received, __________________________ hereby sells, transfers and assigns
unto _______________ the foregoing Series 2013 Bond and hereby irrevocably constitutes and
appoints ____________ attorney-in-fact to transfer the same on the registration books with full
power of substitution in the premises.
Dated: _________________________
(Signature Guaranteed)
Notice: Signature(s) must be guaranteed
by a member of the STAMP or similar
program.
Registered Holder
Notice: The Signature(s) on this assignment
must correspond with the name as it appears
on the face of the within Bond in every
particular without alteration or enlargement
or any change whatsoever.
(END OF FORM OF SERIES 2013 BOND)
***
Attachment number 4 \nPage 51 of 57
Item # 30
Exhibit C-1
SGR/11152233.7
EXHIBIT "C"
FORM OF INTERGOVERNMENTAL AGREEMENT
Attachment number 4 \nPage 52 of 57
Item # 30
Exhibit D-1
SGR/11152233.7
EXHIBIT "D"
FORM OF REQUISITION
________________, 20__
[ADDRESSED TO THE PROJECT FUND CUSTODIAN]
Re: Direction to Make Disbursement from the Project Fund created pursuant to the
hereinafter defined Bond Resolution
Ladies and Gentlemen:
Pursuant to the Bond Resolution adopted by the Urban Redevelopment Agency of
Augusta (the “Agency”) on ____________, 2013 (the “Bond Resolution”), you are hereby
directed to disburse from the Urban Redevelopment Agency of Augusta Revenue Bonds
(Municipal Building Renovation Project) Project Fund (the “Project Fund”) the amount set forth
below in accordance with the instructions set forth below:
1. This requisition should be paid from the Project Fund.
2. This is requisition number _____ from said Series 2013 Account of the Project
Fund.
3. The name and address of the person, entity, firm or corporation (the “Payee”) to
whom the disbursement is due or shall be payable (as the case may be) is as
follows:
[INSERT NAME OF PAYEE]
4. The amount to be disbursed is $______________, and is to [reimburse/pay] the
below-described cost or expense in respect of the Issuer’s acquisition,
construction, improvement and equipping of the Municipal Building Renovation
Project (the “Project”) described in the Bond Resolution:
.
Attachment number 4 \nPage 53 of 57
Item # 30
Exhibit D-2
SGR/11152233.7
5. Such obligation (i) has been incurred as part of the costs of the Project, (ii) is a
proper charge against the Project Fund, as contemplated in the Bond Resolution
and the Intergovernmental Agreement (as defined in the Bond Resolution), and
(iii) has not been the basis for a prior requisition that has been paid.
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
By:___________________________________
Title: _________________________________
COUNTERSIGNED:
AUGUSTA, GEORGIA
By:___________________________________
Title: _________________________________
Attachment number 4 \nPage 54 of 57
Item # 30
Exhibit E-1
SGR/11152233.7
EXHIBIT "E"
FORM OF PRELIMINARY OFFICIAL STATEMENT
Attachment number 4 \nPage 55 of 57
Item # 30
Exhibit F-1
SGR/11152233.7
EXHIBIT "F"
FORM OF CONTINUING DISCLOSURE CERTIFICATE
Attachment number 4 \nPage 56 of 57
Item # 30
SGR/11152233.7
SECRETARY’S CERTIFICATE
I, the undersigned Secretary of Urban Redevelopment Agency of Augusta (the
“Issuer”) and keeper of the records and seal thereof, DO HEREBY CERTIFY that the foregoing
pages of typewritten matter constitute a true and correct copy of the Bond Resolution adopted by
the Issuer in a meeting duly called and assembled on _________________, 2013, which meeting
was open to the public and at which a quorum was presenting and acting throughout, the original
of which Bond Resolution has been duly recorded in the Minute Book of the Issuer which is in
my custody and control.
WITNESS my official hand and seal of the Issuer, this ____ day of
_________________, 2013.
_______________________________________
Secretary
(SEAL)
Attachment number 4 \nPage 57 of 57
Item # 30
SGR/11150969.7
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
A RESOLUTION ESTABLISHING PARAMETERS FOR THE AUGUSTA
URBAN REDEVELOPMENT AGENCY’S REVENUE BONDS (MUNICIPAL
BUILDING RENOVATION PROJECT), SERIES 2013 (THE “BONDS”) TO
FINANCE THE MUNICIPAL BUILDING RENOVATION PROJECT
INCLUDED IN THE AUGUSTA DOWNTOWN URBAN REDEVELOPMENT
PLAN, AND TO PAY COSTS OF ISSUANCE OF THE BONDS;
AUTHORIZING THE EXECUTION, DELIVERY AND PERFORMANCE OF
AN INTERGOVERNMENTAL AGREEMENT WITH THE URBAN
REDEVELOPMENT AGENCY OF AUGUSTA; AUTHORIZING THE
MAKING THE PAYMENTS UNDER SAID INTERGOVERNMENTAL
AGREEMENT; AUTHORIZING AN ACKNOWLEDGMENT OF SERVICE
AND THE FILING OF AN ANSWER ON BEHALF OF AUGUSTA, GEORGIA
(“AUGUSTA”) IN VALIDATION PROCEEDINGS TO BE BROUGHT
VALIDATING SAID BONDS; AUTHORIZING THE EXECUTION,
DELIVERY AND PERFORMANCE OF A CONTINUING DISCLOSURE
CERTIFICATE, THE APPROVAL OF THE PRELIMINARY AND FINAL
OFFICIAL STATEMENTS FOR THE BONDS; AND FOR OTHER
PURPOSES.
WHEREAS, the Urban Redevelopment Agency of Augusta (the “Issuer”) has been
created pursuant to the provisions of the Urban Redevelopment Law of the State of Georgia,
O.C.G.A. § 36-61-1 et seq., as amended (the “Act”), and an activating resolution of the Board of
Commissioners of Augusta, Georgia, duly adopted on April 1, 2010, and is now existing and
operating as a public body corporate and politic; and
WHEREAS, the Act (particularly, O.C.G.A. § 36-61-12) empowers the Issuer to issue its
revenue bonds in accordance with the applicable provisions thereof, for the purpose of funding
the undertaking of any activities permitted under the Act and in furtherance of the public purpose
for which the Issuer was created, including, without limitation, the herein described Municipal
Building Renovation Project; and
WHEREAS, the Constitution of the State of Georgia, Article IX, Section III, Paragraph
1(a), provides that:
“. . . any county, municipality, school district, or other political subdivision of the
state may contract for any period not exceeding 50 years with each other or with
any other public agency, public corporation, or public authority for joint services,
for the provision of services, or for the joint or separate use of facilities or
equipment; but such contracts must deal with activities, services, or facilities
which the contracting parties are authorized by law to undertake or provide”; and
Attachment number 5 \nPage 1 of 10
Item # 30
2
SGR/11150969.7
WHEREAS, under the Constitution and laws of the State of Georgia (including
particularly O.C.G.A. § 48-5-220), Augusta has the power to provide for governmental
administration facilities; and under the Act, Augusta has the power to achieve the redevelopment
or revitalization of areas designed as “urban redevelopment areas” by undertaking projects and
implementing initiatives and programs consistent with the Act and as provided in the “urban
redevelopment plan” (as defined in the Act) adopted in connection with such redevelopment or
revitalization initiatives; and
WHEREAS, in order to encourage the redevelopment and revitalization of the below-
described Augusta Downtown Urban Redevelopment Area, the Commissioners (i) by Resolution
adopted on November 5, 2013 (the “Designation Resolution”), among other matters, designated
the area within the downtown area of Augusta described as the Municipal Building Complex (the
“Project Site”) as set out in said Designation Resolution as an urban redevelopment area, (ii) by
Resolution adopted on this date approved the “Augusta Downtown Urban Redevelopment Plan,”
and (iii) by Resolution adopted on April 1, 2010, as amended (the “Activating Resolution”),
designated the Issuer as Augusta’s urban redevelopment agency for purposes of exercising the
urban redevelopment project powers under the Act; and
WHEREAS, pursuant to the Act, particularly O.C.G.A. §§ 36-61-8(8) and 36-61-16(c)
thereof, Augusta may (i) “appropriate such funds and make such expenditures as may be
necessary to carry out the purposes of the Act and to levy taxes and assessments for such
purposes . . . ,” (ii) “enter into agreements, under Code Section 36-61-17, with [the Issuer],
which agreements may extend for up to 50 years respecting action to be taken . . . pursuant to
any of the powers granted by the [Act],” and (iii) “do and perform any or all of the actions or
things which, by subsection (a) of [Code Section 36-61-16], a public body is authorized to do or
perform, including the furnishing of financial and other assistance”; and
WHEREAS, the Augusta Downtown Urban Redevelopment Plan serves as part of
Augusta’s “workable program” for redeveloping the Augusta Downtown Urban Redevelopment
Areas, and, together with the other provisions of that certain Intergovernmental Agreement
referred to below, provides for Augusta and the Issuer to cooperate in the implementation of the
Municipal Building Renovation Project (the “Municipal Building Renovation Project”) described
in the Augusta Downtown Urban Redevelopment Plan; and
WHEREAS, the Issuer expects to issue its revenue bonds pursuant to the Act to be
designated the Revenue Bonds (Municipal Building Renovation Project), Series 2013 [or such
other series designation as may be utilized] (the “Bonds”), in the maximum aggregate principal
amount of $28,500,000 to (i) finance all or a portion of the costs of acquiring, constructing,
improving and/or installing the Municipal Building Renovation Project, and (ii) to pay costs of
issuance of the Bonds; and
WHEREAS, to further the implementation of the Augusta Downtown Urban
Redevelopment Plan and for and in consideration of the Issuer’s issuance of the Bonds, the
financing of the Municipal Building Renovation Project, and the other undertakings of the Issuer
thereunder, Augusta will convey the Project Site to the Issuer and will enter into an
Intergovernmental Agreement (the “Intergovernmental Agreement”), pursuant to which the
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SGR/11150969.7
Issuer will agree, among other things, to issue the Bonds and provide for the implementation and
financing of the Municipal Building Renovation Project, and Augusta will agree to purchase the
Project and Project Site and will pledge its full faith and credit to meet its contractual obligation
to make payments to the Issuer in amounts sufficient to enable the Issuer to pay, when due, the
principal of, redemption premium (if any) and interest on the Bonds; and
WHEREAS, the Bonds shall have an aggregate principal amount not to exceed
$28,500,000, the interest rates on the Bonds shall not exceed 7%, the Bonds shall be payable, by
maturity or sinking fund redemption, annually, not later than October 1, 2033, and the maximum
aggregate principal and interest due on the Bonds shall not exceed $3,019,400 in any year
(together, the “Bond Parameters”); and
WHEREAS, in order to comply with Rule 15c2-12 promulgated by the Securities and
Exchange Act of 1934 (the “Rule”), Augusta will enter into a Continuing Disclosure Certificate
(the “Continuing Disclosure Certificate”) between Augusta and its dissemination agent; and
WHEREAS, the Issuer has caused or will cause the preparation of a Preliminary Official
Statement and a final Official Statement setting forth the terms of the Bonds and the security
therefor, including financial and other information about Augusta.
NOW, THEREFORE, be it resolved by Augusta-Richmond County Commission (the
“Commission”), in a public meeting properly and lawfully called and assembled, and it is hereby
resolved by authority of the same, that the actions described in this resolution to be taken by or
on behalf of Augusta shall be taken, that such actions are in the best interests of the citizens of
Augusta and are necessary and appropriate to effect the redevelopment and revitalization of a
portion of the Augusta Downtown Urban Redevelopment Area, and it is further resolved as
follows:
Section 1. Execution of Intergovernmental Agreement. The Intergovernmental
Agreement, in substantially the form attached hereto as Exhibit “A” and requiring that the Bonds
conform to the Bond Parameters, is hereby approved and by this reference the Intergovernmental
Agreement is made a part hereof, and the execution, delivery and performance of the
Intergovernmental Agreement is hereby authorized, and the Mayor, the Mayor Pro Tem or the
Administrator is authorized to execute the Intergovernmental Agreement on behalf of Augusta,
and the Clerk of the Commission shall attest and impress the seal thereon; provided that the
payments to be made by Augusta under the Intergovernmental Agreement correspond to the
principal and interest on the Bonds within the Bond Parameters. The official executing the
Intergovernmental Agreement on behalf of Augusta may agree to such changes, alterations or
corrections to the Intergovernmental Agreement as may be necessary to effect the purposes
thereof, and the execution of the Intergovernmental Agreement by such official shall constitute
approval of such alterations, changes or corrections, subject to the limitation set forth above.
Section 2. Execution of Continuing Disclosure Certificate. The Continuing
Disclosure Certificate, in substantially the form attached hereto as Exhibit “B”, is hereby
approved by Augusta and by this reference the Continuing Disclosure Certificate is made a part
hereof, and the execution, delivery and performance of the Continuing Disclosure Certificate is
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SGR/11150969.7
hereby authorized. The Continuing Disclosure Certificate shall be executed on behalf of
Augusta by the Mayor, the Mayor Pro Tem or the Administrator, and the Clerk of the
Commission shall attest and impress the seal thereon. The official executing the Continuing
Disclosure Certificate on behalf of Augusta may agree to such changes, alterations or corrections
to the Continuing Disclosure Certificate as may be necessary to effect the purposes thereof, and
the execution of the Continuing Disclosure Certificate by such official shall constitute approval
of such alterations, changes and corrections.
Section 3. Official Statement. Actions of Augusta and its staff are authorized and
ratified to assist the Issuer in the preparation of a Preliminary Official Statement, a form of
which is attached hereto as Exhibit “C”, and a final Official Statement (the “Official Statement”).
The Mayor is authorized to execute the Official Statement on behalf of Augusta and to certify as
to information about Augusta contained in the Official Statement, whether such information
contains any untrue statement of a material act or omits to state any material fact necessary to
make the statements made therein, in light of the circumstances under which they are made, not
misleading and to deem the Preliminary Official Statement final.
Section 4. Actions of Mayor, Mayor Pro Tem and Administrator. The Mayor, the
Mayor Pro Tem and the Administrator and other appropriate officials of Augusta are authorized
to certify any documents and execute any receipts or other closing papers necessary to effect the
purposes of this resolution, the Intergovernmental Agreement, the Continuing Disclosure
Certificate and Official Statement.
Section 5. Payments From Taxes. The obligation of Augusta to make the payments
provided for pursuant to the terms of the Intergovernmental Agreement shall constitute a general
obligation of Augusta and a pledge of the full faith and credit of Augusta to provide the funds
required to fulfill such obligation. Augusta is hereby authorized to and shall levy on all property,
including real property, within Augusta, subject to taxation for such purpose, sufficient ad
valorem tax as to rate or amount or otherwise in order to meet its payment obligations in
connection with the Intergovernmental Agreement (subject only to the limitation currently
imposed on Augusta’s ad valorem tax rate); provided that Augusta’s duty to levy such tax shall
abate to the extent that its revenues from other sources are used to make the payments provided
for under the Intergovernmental Agreement. Nothing herein contained, however, shall be
construed as limiting the right of Augusta to pay the obligations hereunder out of general funds
or from other sources lawfully available for such purpose.
Section 6. Partial Invalidity. In case any one or more of the provisions of this
resolution shall for any reason be held to be illegal or invalid by a court of competent
jurisdiction, such illegality or invalidity shall not affect any other provisions hereof unless
expressly so held, but this resolution shall be construed and enforced as if such illegal or invalid
provisions had not been contained herein, and this resolution shall be construed to adopt, but not
to enlarge upon, all applicable provisions of Georgia law, and, if any provisions hereof conflict
with any applicable provision of such law, the latter as adopted by the legislature and as
interpreted by the courts of this state shall prevail and shall be substituted for any provision
hereof in conflict or not in harmony therewith.
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SGR/11150969.7
Section 7. Repealer. Any and all resolutions or parts of resolutions in conflict with
this resolution shall be and the same hereby are repealed (as and to the extent of any such
conflict), and this resolution shall be in full force and effect from and after its adoption.
Section 8. Effective Date. This resolution shall be in full force and effect
immediately upon its adoption.
(SIGNATURE PAGE TO FOLLOW)
Attachment number 5 \nPage 5 of 10
Item # 30
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SGR/11150969.7
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this 17th day of
December, 2013.
AUGUSTA, GEORGIA
By:
Mayor
(SEAL)
Attest:
Clerk of Commission
[Signature Page of the Resolution Authorizing Intergovernmental Agreement]
Attachment number 5 \nPage 6 of 10
Item # 30
SGR/11150969.7
EXHIBIT A
FORM OF INTERGOVERNMENTAL AGREEMENT
Attachment number 5 \nPage 7 of 10
Item # 30
SGR/11150969.7
EXHIBIT B
FORM OF CONTINUING DISCLOSURE CERTIFICATE
Attachment number 5 \nPage 8 of 10
Item # 30
SGR/11150969.7
EXHIBIT C
FORM OF PRELIMINARY OFFICIAL STATEMENT
Attachment number 5 \nPage 9 of 10
Item # 30
SGR/11150969.7
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Augusta-Richmond County
Commission (“Augusta”), DO HEREBY CERTIFY that the foregoing pages of typewritten
matter constitute a true and correct copy of a resolution adopted on December 3, 2013 by the
Augusta-Richmond County Commission in a meeting duly called and assembled in accordance
with applicable laws and with the Augusta procedures by a vote of _____ Yea and _____ Nay,
which meeting was open to the public and at which a quorum was present and acting throughout,
and that the original of the foregoing resolution appears of public record in the Minute Book of
Augusta, which is in my custody and control.
GIVEN under my hand and the Augusta seal, this _____ day of December, 2013.
Lena J. Bonner, Clerk,
Augusta-Richmond County Commission
Attachment number 5 \nPage 10 of 10
Item # 30
CONTINUING DISCLOSURE CERTIFICATE
This Continuing Disclosure Certificate (this “Disclosure Certificate”) is executed
and delivered by Augusta, Georgia (the “Consolidated Government”), as obligated person in
connection with the issuance by the Urban Redevelopment Agency of Augusta (the “Agency”)
of $_____________ in aggregate principal amount of the Agency’s Revenue Bonds (Municipal
Building Renovation Project), Series 2013 (the “Series 2013 Bonds”). The Series 2013 Bonds
are being issued pursuant to a bond resolution adopted by the Board of Commissioners of the
Agency on December __, 2013 (the “Bond Resolution”). The Consolidated Government hereby
covenants and agrees as follows:
Section 1. Purpose of the Disclosure Certificate. This Disclosure Certificate
is being executed and delivered by the Consolidated Government for the benefit of the Beneficial
Owners (as herein defined) of the Series 2013 Bonds and in order to assist the Participating
Underwriter (as herein defined) in complying with the Rule (as herein defined).
Section 2. Definitions. In addition to the definitions set forth in the Bond
Resolution, which apply to any capitalized terms used in this Disclosure Certificate unless
otherwise defined in this Section, the following capitalized terms shall have the following
meanings:
“Annual Report” shall mean any Annual Report provided by the Consolidated
Government pursuant to the Rule and this Disclosure Certificate.
“Beneficial Owners” shall mean any person who (a) has the power, directly or
indirectly, to vote or consent with respect to, or to dispose of ownership of, any Series 2013
Bonds (including persons holding Series 2013 Bonds through nominees, depositories or other
intermediaries) or (b) is treated as the owner of any Series 2013 Bonds for federal income tax
purposes.
“Consolidated Government” shall mean Augusta, Georgia, its successors and
assigns.
“Dissemination Agent” shall mean any Dissemination Agent designated in
writing by the Consolidated Government and which has filed with the Consolidated Government
a written acceptance of such designation, and initially shall mean Digital Assurance
Certification.
“EMMA” shall mean MSRB’s Electronic Municipal Market Access system, as
described in 1934 Act Release No. 59062 and maintained by the MSRB for the purposes of the
Rule as further described herein.
“Fiscal Year” shall mean any period of twelve consecutive months adopted by the
Consolidated Government as its fiscal year for financial reporting purposes and shall initially
mean the period beginning on January 1 of each calendar year and ending December 31 of the
same calendar year.
Attachment number 6 \nPage 1 of 11
Item # 30
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“Listed Events” shall mean any of the events listed in Section 5(a) of this
Disclosure Certificate.
“MSRB” shall mean the Municipal Securities Rulemaking Board, or any
successor thereto.
“Official Statement” shall mean the Official Statement of the Consolidated
Government relating to the Series 2013 Bonds.
“Participating Underwriter” shall mean ______________________.
“Rule” shall mean Rule 15c2-12 adopted by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as the same may be amended from time
to time.
“State” shall mean the State of Georgia.
Section 3. Provision of Annual Reports.
(a) The Consolidated Government shall, or shall cause the Dissemination
Agent (if any) to, not later than 195 days after the end of the Consolidated Government’s Fiscal
Year (the “Reporting Date”), beginning for the Fiscal Year ending December 31, 2013, provide
to the MSRB in an electronic format as prescribed by the MSRB (which, as of the date hereof, is
EMMA) an Annual Report which is consistent with the requirements of Section 4 of this
Disclosure Certificate. If the Consolidated Government has appointed a Dissemination Agent,
the Consolidated Government shall provide the Annual Report to such Dissemination Agent not
later than 15 business days prior to the Reporting Date. The Annual Report may be submitted as
a single document or as separate documents comprising a package, and may cross-reference
other information as provided in Section 4 of this Disclosure Certificate; provided that the
audited financial statements of the Consolidated Government may be submitted separately from
the balance of the Annual Report (i.e., in the event that the audited financial statements have not
been completed by the Reporting Date). In such event, the audited financial statements will be
submitted promptly upon their availability. In the event that the audited financial statements are
not available at the time of the Reporting Date and will be submitted at a later date, the
Consolidated Government shall include unaudited financial statements of the Consolidated
Government in the information provided to the MSRB in its Annual Report and the Consolidated
Government shall indicate in the Annual Report the date on which the audited financial
statements of the Consolidated Government will be submitted. The audited financial statements
of the Consolidated Government, when available, will be provided to the MSRB in an electronic
format as prescribed by the MSRB (which as of the time hereof, is EMMA).
Attachment number 6 \nPage 2 of 11
Item # 30
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(b) The Consolidated Government or the Dissemination Agent (if any) shall:
(i) determine each year prior to the Reporting Date the appropriate electronic
format prescribed by the MSRB for filing with the MSRB and the proper form of such
filing;
(ii) if the Annual Report is not distributed/filed (or the audited financial
statements which were to be separately submitted) by the date required in subsection (a),
send a notice to the MSRB in an electronic format prescribed by the MSRB (which as of
the date hereof is EMMA) in substantially the form attached hereto as Exhibit A; and
(iii) if the Dissemination Agent is other than the Consolidated Government,
file a report with the Consolidated Government certifying that the Annual Report has
been provided pursuant to this Disclosure Certificate and the date provided.
Section 4. Content of Annual Reports. The Consolidated Government’s
Annual Report for each Fiscal Year shall contain or incorporate by reference the following:
(a) The Consolidated Government’s basic financial statements for the
preceding Fiscal Year, to be prepared in accordance with generally accepted accounting
principles, as in effect from time to time and which shall be accompanied by an opinion
letter, if available at the time of the submission of the Annual Report to the MSRB
pursuant to Section 3(a) hereof, resulting from an audit conducted by an independent
certified public accountant or firm of independent certified public accountants in
conformity with generally accepted auditing standards.
(b) If generally accepted accounting principles changed from the previous
Fiscal Year and if such changes are material to the Consolidated Government, a narrative
description (as required by Section 8 of this Disclosure Certificate) of the impact of the
changes on the Consolidated Government.
(c) A statement indicating that the Consolidated Government’s Fiscal Year
has not changed, or, if the Fiscal Year has changed, a statement indicating the new Fiscal
Year.
(d) To the extent not included in items provided pursuant to subsection (a)
above, information for the preceding Fiscal Year regarding the following categories of
financial information and operating data contained in the Official Statement: (i) the legal
debt margin of the Consolidated Government, (ii) the property tax digest of the
Consolidated Government, (iii) the millage rates of the Consolidated Government
(including the maximum millage rate that can be levied by the Consolidated
Government), (iv) the property tax levies and collections of the Consolidated
Government, (v) the estimated value of total tax executions owned by the Consolidated
Government, (vi) the ten largest taxpayers of the Consolidated Government, (vii) the
Consolidated Government’s General Fund tax revenues by sources, (viii) the analysis of
Attachment number 6 \nPage 3 of 11
Item # 30
4
the funding progress of the Consolidated Government’s defined benefit pension funds
and (ix) the insurance coverage of the Consolidated Government
Any or all of the items listed above may be incorporated by reference from other
documents, including official statements of debt issues of the Consolidated Government or
related public entities, which have been submitted to the MSRB or the Securities and Exchange
Commission. If the document incorporated by reference is a final official statement, it must be
available from the MSRB in an electronic format prescribed by the MSRB (which, as of the date
hereof, is EMMA). The Consolidated Government shall clearly identify each such other
document so incorporated by reference.
Section 5. Reporting of Significant Events.
(a) Within ten (10) business days of the occurrence of one of the following
Listed Events, the Consolidated Government or the Dissemination Agent (if any) shall file a
notice of such occurrence with EMMA.
(i) Principal and interest payment delinquencies.
(ii) Non-payment related defaults, if material.
(iii) Unscheduled draws on debt service reserves reflecting financial
difficulties.
(iv) Unscheduled draws on credit enhancements reflecting financial
difficulties.
(v) Substitution of credit or liquidity providers, or their failure to perform.
(vi) Adverse tax opinions, the issuance by the Internal Revenue Service of
proposed or final determinations of taxability, or a Notice of Proposed Issue (IRS Form
5701-TEB) or other material notices or determinations with respect to the tax status of the
Series 2013 Bonds, or other events affecting the tax status of the Series 2013 Bonds.
(vii) Modification to rights of Beneficial Owners, if material.
(viii) Bond calls, if material, and tender offers.
(ix) Defeasances.
(x) Release, substitution or sale of property securing repayment of the Series
2013 Bonds, if material.
(xi) Rating changes.
Attachment number 6 \nPage 4 of 11
Item # 30
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(xii) Bankruptcy, insolvency, receivership, or a similar proceeding by an
obligated person.
(xiii) Consummation of a merger, consolidation, acquisition involving an
obligated person, or sale of all or substantially all of the assets of an obligated person,
other than in the ordinary course of business, the entry into a definitive agreement to
undertake such an action or the termination of a definitive agreement relating to any such
actions, other than pursuant to its terms, if material.
(xiii) Appointment of an additional or a successor trustee, or the change in name
of a trustee, if material.
(b) The content of any notice of the occurrence of a listed event under
subsection (a) above shall be determined by the Consolidated Government and shall be in
substantially the form attached as Exhibit B.
Section 6. Termination of Reporting Obligation. The Consolidated
Government’s obligations under this Disclosure Certificate shall terminate upon the legal
defeasance, prior redemption or payment in full of all of the Series 2013 Bonds. If the
Consolidated Government’s obligations are assumed in full by some other entity, such person
shall be responsible for compliance with this Disclosure Certificate in the same manner as if it
were the Consolidated Government and the Consolidated Government shall have no further
responsibility hereunder. The Consolidated Government will provide notice of such termination
to the MSRB in an electronic format as prescribed by the MSRB (which as of the date hereof, is
EMMA).
Section 7. Dissemination Agent. The Consolidated Government may, from
time to time, appoint a Dissemination Agent to assist it in carrying out its obligations under this
Disclosure Certificate, and the Consolidated Government may, from time to time, discharge the
Dissemination Agent, with or without appointing a successor Dissemination Agent.
Section 8. Amendment. This Disclosure Certificate may not be amended
unless independent counsel experienced in securities law matters has rendered an opinion to the
Consolidated Government to the effect that the amendment does not violate the provisions of the
Rule.
In the event that this Disclosure Certificate is amended or any provision of this
Disclosure Certificate is waived, the first Annual Report containing any amended, or omitting
any waived, operating data or financial information shall explain, in narrative form, the reasons
for the amendment or waiver and the impact of the change in the type of operating data or
financial information being provided in the Annual Report. If the amendment or waiver relates
to the accounting principles to be followed in preparing financial statements, the Annual Report
for the year in which the change is made shall present a comparison between the financial
statements or information prepared on the basis of the new accounting principles and those
prepared on the basis of the former accounting principles. The comparison shall include a
qualitative discussion of the differences in the accounting principles and impact of the change in
Attachment number 6 \nPage 5 of 11
Item # 30
6
the accounting principles on the presentation of the financial information. To the extent
reasonably feasible, the comparison must also be qualitative. A notice of the change in the
accounting principles shall be filed with the MSRB in an electronic format as prescribed by the
MSRB (which, as of the date hereof, is EMMA) on or before the effective date of any such
amendment or waiver.
Section 9. Additional Information. Nothing in this Disclosure Certificate
shall be deemed to prevent the Consolidated Government from disseminating any other
information, using the means of dissemination set forth in this Disclosure Certificate or any other
means of communication, or including any other information in any Annual Report or notice of
occurrence of a Listed Event in addition to that which is required by this Disclosure Certificate.
If the Consolidated Government chooses to include any information in any Annual Report or
notice of occurrence of a Listed Event in addition to that which is specifically required by this
Disclosure Certificate, the Consolidated Government shall have no obligation under this
Disclosure Certificate to update such information or include it in any future Annual Report or
notice of occurrence of a Listed Event.
Section 10. Default. In the event of a failure of the Consolidated Government
to comply with any provision of this Disclosure Certificate, any Bondholder may initiate an
action against the failing party to compel performance. A default under this Disclosure
Certificate shall not be deemed a “default” or an “event of default” under the Bond Resolution,
and the sole remedy under this Disclosure Certificate in the event of any failure of any party to
comply with this Disclosure Certificate shall be an action to compel performance.
Section 11. Duties, Immunities and Liabilities of Dissemination Agent. The
Dissemination Agent shall have only such duties as are specifically set forth in this Disclosure
Certificate. The Dissemination Agent may consult with counsel (who may, but need not, be
counsel for any party hereto), and the opinion of such counsel shall be full and complete
authorization and protection in respect of any action taken or suffered by it hereunder in good
faith and in accordance with the opinion of such counsel. The obligations of the Consolidated
Government under this Section shall survive resignation or removal of the Dissemination Agent
and payment of the Series 2013 Bonds.
Section 12. Beneficiaries. This Disclosure Certificate shall inure solely to the
benefit of the Consolidated Government, the Participating Underwriter, and Beneficial Owners
from time to time of the Series 2013 Bonds, and shall create no rights in any other person or
entity.
Section 13. Intermediaries; Expenses. The Dissemination Agent is hereby
authorized to employ intermediaries to carry out its obligations hereunder. The Dissemination
Agent shall be reimbursed for all such expenses and any other reasonable expense incurred
hereunder (including, but not limited to, attorney’s fees).
Section 14. Counterparts. This Disclosure Certificate may be executed in
several counterparts, each of which shall be an original and all of which shall constitute but one
and the same instrument.
Attachment number 6 \nPage 6 of 11
Item # 30
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Section 15. Governing Law. This Disclosure Certificate shall be governed by
and construed in accordance with the laws of the State of Georgia.
Section 16. Severability. In case any one or more of the provisions of this
Disclosure Certificate shall for any reason be held to be illegal or invalid, such illegality or
invalidity shall not affect any other provision of this Disclosure Certificate, but this Disclosure
Certificate shall be construed and enforced as if such illegal or invalid provision had not been
contained herein.
Attachment number 6 \nPage 7 of 11
Item # 30
(Continuing Disclosure Certificate)
Date: _______________, 2013
AUGUSTA, GEORGIA
By:
Mayor
Attachment number 6 \nPage 8 of 11
Item # 30
EXHIBIT A
NOTICE TO MSRB OF FAILURE TO FILE ANNUAL REPORT
Name of Obligated
Person: Augusta, Georgia
Name of Issuer: Urban Redevelopment Agency of Augusta
Name of Bond Issue: Urban Redevelopment Agency of Augusta Revenue Bonds (Municipal
Building Renovation Project), Series 2013
CUSIP Number(s)1 _________________
Date of Issuance: __________________, 2013
NOTICE IS HEREBY GIVEN that Augusta, Georgia (the “Consolidated
Government”) has not provided an Annual Report due with respect to the above-named Bonds as
required by its Continuing Disclosure Certificate, dated _______________, 2013. The
Consolidated Government anticipates that the Annual Report will be filed by
________________________.
This notice is based on the best information available at the time of dissemination.
Any questions regarding this notice should be directed to __________________.
Dated:
AUGUSTA, GEORGIA
Name:
Title:_____________________________
1 No representation is made as to the correctness of the CUSIP number(s) either as printed on the bonds or as
contained herein, and reliance may only be placed on other bond identification contained herein.
Attachment number 6 \nPage 9 of 11
Item # 30
EXHIBIT B
NOTICE TO MSRB OF [INSERT THE LISTED EVENT]
Relating to
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
REVENUE BONDS
(MUNICIPAL BUILDING RENOVATION PROJECT)
SERIES 2013
CUSIP NUMBERS1
Notice is hereby given that [insert the Listed Event] has occurred with
respect to the above-captioned bonds (the “Bonds”). [Describe circumstances leading up
to the event, action being taken and anticipated impact.]
This notice is based on the best information available at the time of
dissemination and is not guaranteed as to accuracy or completeness. Any questions
regarding this notice should be directed to [insert instructions for presenting securities, if
applicable].
[Notice of the Listed Events described in Section 5(a)(ix) shall include the
following:
The Urban Redevelopment Agency of Augusta (the “Issuer”) has reserved
the right to redeem such refunded or defeased bonds prior to their stated maturity
date in accordance with the optional redemption provisions of said defeased
bonds.
OR
The Issuer has covenanted not to exercise any optional redemption
provisions under the Bond Resolution; however, the sinking fund provision will
survive the defeasance.
AND
1 No representation is made as to the correctness of the CUSIP number(s) either as printed on the bonds
or as contained herein, and reliance may only be placed on other bond identification contained herein.
Attachment number 6 \nPage 10 of 11
Item # 30
The Bonds have been defeased to [maturity/the first call date, which is
__________]. This notice does not constitute a notice of redemption and no
Bonds should be delivered to the Issuer or to the Paying Agent as a result of this
mailing. A Notice of Redemption instructing you where to submit your Bonds for
payment will be mailed _______ to _______ days prior to the redemption date.]
Dated:_____________________
AUGUSTA, GEORGIA
Name: ______________________________
Title:_______________________________
Attachment number 6 \nPage 11 of 11
Item # 30
PRELIMINARY OFFICIAL STATEMENT DATED NOVEMBER __, 2013
NEW ISSUE - BOOK ENTRY ONLY RATINGS:
Moody’s: “_____”
S&P: “_____”
(See “Ratings” herein)
In the opinion of Bond Counsel, subject to the limitations and conditions described herein, interest on the
Series 2013 Bonds (including any original issue discount properly allocable to a holder thereof) is exempt from
present State of Georgia income taxation, is excluded from gross income for federal income tax purposes, and is not
an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and
corporations; however, such interest is taken into account in determining adjusted current earnings for the purpose
of computing the alternative minimum tax imposed on certain corporations. See “LEGAL MATTERS – Tax
Exemption” herein.
$____________*
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
REVENUE BONDS
(MUNICIPAL BUILDING RENOVATION PROJECT),
SERIES 2013
Dated: Date of Issuance Due: October 1, as shown on the inside cover
The Urban Redevelopment Agency of Augusta (the “Agency”), a public body corporate and politic of the
State of Georgia, is issuing its Revenue Bonds (Municipal Building Renovation Project), Series 2013 (the “Series
2013 Bonds”) to finance (a) the construction, renovation and expansion of municipal buildings (the “Project”) for
Augusta, Georgia (the “Consolidated Government”) and (b) the costs of issuing the Series 2013 Bonds. See
“FINANCING PLAN” herein.
Interest on the Series 2013 Bonds is payable semiannually on April 1 and October 1 of each year (each
such date, an “Interest Payment Date”), commencing April 1, 2014 by __________________, Atlanta, Georgia, as
Paying Agent, to the owners thereof as shown on the registration books maintained by ______________________,
Atlanta, Georgia, as Bond Registrar. The Series 2013 Bonds bear interest from the Interest Payment Date next
preceding their date of authentication, except as provided herein. See “THE SERIES 2013 BONDS – Description”
herein. The Series 2013 Bonds are subject to optional redemption and mandatory sinking fund redemption prior to
maturity as described herein. See “THE SERIES 2013 BONDS – Redemption” herein.
The Series 2013 Bonds will be registered in the name of Cede & Co., as nominee of The Depository Trust
Company, New York, New York (the “Securities Depository”). The Securities Depository will act as securities
depository for the Series 2013 Bonds. Purchases will be made only in book-entry form through the Participants (as
herein defined) in the Securities Depository, and no physical delivery of the Series 2013 Bonds will be made to
Beneficial Owners (as herein defined). Payment of principal of and interest on the Series 2013 Bonds will be made
to Beneficial Owners by the Securities Depository through its Participants. As long as Cede & Co. is the registered
owner of the Series 2013 Bonds, as nominee of the Securities Depository, references herein to the holders of the
Series 2013 Bonds or registered owners shall mean Cede & Co., as aforesaid, and shall not mean the Beneficial
Owners of the Series 2013 Bonds. See “THE SERIES 2013 BONDS – Book-Entry Only System” herein.
The Series 2013 Bonds are special limited obligations of the Agency payable solely from the “Pledged
Revenues,” which include amounts paid to the Agency pursuant to an Intergovernmental Agreement, dated as of
December 1, 2013 (the “Contract”), between the Agency and the Consolidated Government. Under the Contract,
the Consolidated Government has agreed to pay the Agency installment payments sufficient to pay the principal of,
premium, if any, and interest on the Series 2013 Bonds when due. The Consolidated Government’s obligation to
make payments under the Contract is absolute and unconditional. Under the Contract, the Consolidated Government
has agreed to levy an ad valorem property tax, within the millage limitation provided by law, on all property in the
Consolidated Government subject to taxation for such purposes in order to make such Contract payments. See
“SECURITY AND SOURCES OF PAYMENT FOR THE SERIES 2013 BONDS” herein.
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Attachment number 7 \nPage 1 of 62
Item # 30
This cover page contains certain information for reference only. It is not a summary of this issue.
Investors must read the entire Official Statement to obtain information essential to making an informed investment
decision.
The Series 2013 Bonds are offered when, as, and if issued by the Consolidated Government, subject to
prior sale and to withdrawal or modification of the offer without notice, and are subject to the approving opinion of
Smith, Gambrell & Russell, LLP, Atlanta, Georgia, as Bond Counsel to the Consolidated Government. Certain
matters will be passed upon for the Agency and for the Consolidated Government by their counsel, Shepard,
Plunkett, Hamilton & Boudreaux, LLP, Augusta, Georgia and for the Consolidated Government by its Disclosure
Counsel, Murray Barnes Finister LLP, Atlanta, Georgia. It is expected that the Series 2013 Bonds will be available
for delivery through DTC on or about _______________, 2013.
The Consolidated Government will receive sealed bids on ______________, 2013, at _____ _.M., Eastern
Daylight Savings Time, as set forth in the Official Notice of Sale.
Dated: ______________, 2013
*Preliminary, subject to change.
Attachment number 7 \nPage 2 of 62
Item # 30
MATURITIES, PRINCIPAL AMOUNTS, INTEREST RATES, PRICES, YIELDS AND CUSIP NOS.*
Series 2013 Bonds
Maturity Principal Interest
October 1) Amount Rate Yield CUSIP(1)
$___________ ______% Term Bond Due October 1, ____, Priced at ______% to Yield ______%, CUSIP No. _________
(1) CUSIP data presented herein has been provided by Standard & Poor’s CUSIP Service Bureau, a division of The
McGraw-Hill Companies, Inc. Copyright 2013. American Bankers Association.
Attachment number 7 \nPage 3 of 62
Item # 30
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
Agency Commission
_____________, Chairperson
________________, Vice Chairperson
_____________
_____________
_____________
AUGUSTA, GEORGIA
Augusta-Richmond County Commission
Elected Officials
Deke S. Copenhaver, Mayor Joseph T. Jackson, III
William Fennoy Donnie Smith
Corey Johnson Wayne Guilfoyle
Mary Davis Marion Williams
Alvin Mason Grady Smith
Bill Lockett
Appointed Officials
Frederick L. Russell, Administrator
Donna Williams, Finance Director
Lena J. Bonner, Clerk of Commission
Andrew G. Mackenzie, General Counsel
COUNSEL TO THE CONSOLIDATED GOVERNMENT AND THE AGENCY
Shepard, Plunkett, Hamilton & Boudreaux, LLP
Augusta, Georgia
CONSOLIDATED GOVERNMENT AUDITOR
Mauldin & Jenkins, LLC
Macon, Georgia
BOND COUNSEL
Smith, Gambrell & Russell, LLP
Atlanta, Georgia
DISCLOSURE COUNSEL
Murray Barnes Finister LLP
Atlanta, Georgia
FINANCIAL ADVISOR
Public Financial Management, Inc.
Atlanta, Georgia
Attachment number 7 \nPage 4 of 62
Item # 30
No dealer, broker, salesman or other person has been authorized to give any information or to make any
representations other than those contained in this Official Statement and the Appendices hereto and, if given or
made, such other information or representations must not be relied upon as having been authorized by the Agency or
the Consolidated Government. This Official Statement does not constitute an offer to sell or the solicitation of an
offer to buy, nor shall there be any sale of the Series 2013 Bonds by any person, in any jurisdiction in which it is
unlawful for such person to make such offer, solicitation or sale. The information set forth herein has been obtained
from the Consolidated Government and other sources which are deemed to be reliable. The information and
expression of opinions herein are subject to change without notice, and neither the delivery of this Official
Statement nor any sale made hereunder shall under any circumstances create an implication that there has been no
change in the affairs of the Consolidated Government or the Agency since the date hereof.
THE SERIES 2013 BONDS HAVE NOT BEEN REGISTERED WITH THE SECURITIES AND
EXCHANGE COMMISSION UNDER THE SECURITIES ACT OF 1933, AS AMENDED, NOR HAS THE
BOND RESOLUTION BEEN QUALIFIED UNDER THE TRUST INDENTURE ACT OF 1939, AS AMENDED,
IN RELIANCE UPON CERTAIN EXEMPTIONS SET FORTH IN SUCH ACTS. THE REGISTRATION,
QUALIFICATION OR EXEMPTION OF ANY SERIES 2013 BONDS IN ACCORDANCE WITH THE
APPLICABLE SECURITIES LAW PROVISIONS OF THE JURISDICTIONS WHEREIN THESE SECURITIES
HAVE BEEN REGISTERED, QUALIFIED OR EXEMPTED SHOULD NOT BE REGARDED AS A
RECOMMENDATION THEREOF.
IN MAKING AN INVESTMENT DECISION INVESTORS MAY RELY ON THEIR OWN
EXAMINATION OF THE CONSOLIDATED GOVERNMENT AND THE TERMS OF THE OFFERING,
INCLUDING THE MERITS AND RISKS INVOLVED. THESE SECURITIES HAVE NOT BEEN
RECOMMENDED BY ANY FEDERAL OR STATE SECURITIES COMMISSION OR REGULATORY
AUTHORITY. FURTHERMORE, THE FOREGOING AUTHORITIES HAVE NOT CONFIRMED THE
ACCURACY OR DETERMINED THE ADEQUACY OF THIS DOCUMENT. ANY REPRESENTATION TO
THE CONTRARY IS A CRIMINAL OFFENSE.
This Official Statement has been deemed final for purposes of Securities Exchange Act of 1934 Rule
15c2-12, except for Permitted Omissions described in paragraph (b)(1) of Rule 15c2-12.
Attachment number 7 \nPage 5 of 62
Item # 30
i
TABLE OF CONTENTS
SUMMARY STATEMENT .......................................................................................................................................... 1
Urban Redevelopment Agency of Augusta ..................................................................................................... 1
The Consolidated Government ........................................................................................................................ 1
Purpose of the Series 2013 Bonds ................................................................................................................... 1
Security and Sources of Payment for the Series 2013 Bonds .......................................................................... 1
Description of the Series 2013 Bonds ............................................................................................................. 2
Tax Exemption ................................................................................................................................................ 2
Professionals Involved in the Offering ............................................................................................................ 3
Legal Authority ............................................................................................................................................... 3
Offering and Delivery of the Series 2013 Bonds ............................................................................................ 3
Continuing Disclosure ..................................................................................................................................... 3
Other Information ............................................................................................................................................ 4
URBAN REDEVELOPMENT AGENCY OF AUGUSTA .......................................................................................... 4
THE SERIES 2013 BONDS .......................................................................................................................................... 5
Description ...................................................................................................................................................... 5
Book-Entry Only System ................................................................................................................................ 5
Redemption ..................................................................................................................................................... 7
FINANCING PLAN ...................................................................................................................................................... 9
Sources and Uses of Funds .............................................................................................................................. 9
The Project ...................................................................................................................................................... 9
Annual Debt Service Requirements .............................................................................................................. 11
SECURITY AND SOURCES OF PAYMENT FOR THE SERIES 2013 BONDS .................................................... 11
Pledge and Assignment ................................................................................................................................. 11
The Contract Payments ................................................................................................................................. 11
Bond Resolution ............................................................................................................................................ 12
Limited Obligations ....................................................................................................................................... 13
Enforceability of Remedies ........................................................................................................................... 13
THE CONSOLIDATED GOVERNMENT ................................................................................................................. 14
Introduction ................................................................................................................................................... 14
Consolidated Government Administration and Officials .............................................................................. 14
Consolidated Government Services .............................................................................................................. 15
Consolidated Government Facilities ............................................................................................................. 16
Employees, Employee Relations, and Labor Organizations .......................................................................... 17
Demographic Information ............................................................................................................................. 17
Economic Information ................................................................................................................................... 18
Employment Statistics ................................................................................................................................... 21
Military Installations ..................................................................................................................................... 23
CONSOLIDATED GOVERNMENT DEBT STRUCTURE ...................................................................................... 25
Summary of Consolidated Government Debt By Category .......................................................................... 25
Proposed Debt ............................................................................................................................................... 26
Debt Service Requirements ........................................................................................................................... 26
Overlapping Debt .......................................................................................................................................... 27
Debt Ratios .................................................................................................................................................... 27
Debt History .................................................................................................................................................. 28
Limitations on Consolidated Government Debt ............................................................................................ 28
Attachment number 7 \nPage 6 of 62
Item # 30
ii
CONSOLIDATED GOVERNMENT AD VALOREM TAXATION ......................................................................... 29
Introduction ................................................................................................................................................... 29
Property Subject to Taxation ......................................................................................................................... 29
Assessed Value .............................................................................................................................................. 30
Annual Tax Levy and Limitation on Annual Tax Levy ................................................................................ 30
Property Tax Collections ............................................................................................................................... 32
Historical Property Tax Data ......................................................................................................................... 33
CONSOLIDATED GOVERNMENT FINANCIAL INFORMATION ...................................................................... 35
Accounting System and Policies ................................................................................................................... 35
Five-Year General Fund History ................................................................................................................... 36
Management Comments Concerning Material Trends in Revenues and Expenditures ................................. 39
Budgetary Process ......................................................................................................................................... 39
General Fund Budgets ................................................................................................................................... 40
Capital Improvements ................................................................................................................................... 42
Sources of Tax Revenues .............................................................................................................................. 42
Employee Benefits ........................................................................................................................................ 43
Insurance Coverage ....................................................................................................................................... 46
RATINGS .................................................................................................................................................................... 47
LEGAL MATTERS .................................................................................................................................................... 48
Pending Litigation ......................................................................................................................................... 48
Tax Exemption .............................................................................................................................................. 48
APPROVAL OF LEGAL PROCEEDINGS ................................................................................................................ 50
SALE AT COMPETITIVE BIDDING ........................................................................................................................ 50
FINANCIAL ADVISOR ............................................................................................................................................. 50
FINANCIAL STATEMENTS ..................................................................................................................................... 50
MISCELLANEOUS .................................................................................................................................................... 50
AUTHORIZATION OF OFFICIAL STATEMENT ................................................................................................... 51
Appendix A – AUDITED FINANCIAL STATEMENTS OF THE CONSOLIDATED GOVERNMENT FOR
THE FISCAL YEAR ENDED DECEMBER 31, 2012
Appendix B – SUMMARIES OF THE PRINCIPAL DOCUMENTS
Appendix C – FORM OF OPINION OF BOND COUNSEL
Appendix D – FORM OF CONTINUING DISCLOSURE CERTIFICATE
Attachment number 7 \nPage 7 of 62
Item # 30
$____________*
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
REVENUE BONDS (MUNICIPAL BUILDING RENOVATION PROJECT),
SERIES 2013
SUMMARY STATEMENT
The following information is furnished solely to provide limited introductory information regarding the
terms of the Series 2013 Bonds (as hereinafter defined) and does not purport to be comprehensive. Such
information is qualified in its entirety by reference to the more detailed descriptions appearing in the Official
Statement. No person is authorized to detach this Summary Statement from the Official Statement or to otherwise
use it without the entire Official Statement. Capitalized terms used and not defined herein have the same meaning
ascribed to them in the Bond Resolution and Contract. Certain defined terms are set forth in Appendix B –
“SUMMARIES OF THE PRINCIPAL DOCUMENTS – DEFINITIONS FROM THE BOND RESOLUTION AND
THE CONTRACT” hereto.
Urban Redevelopment Agency of Augusta
The Urban Redevelopment Agency of Augusta (the “Agency”), the issuer of the Series 2013 Bonds, is a
public corporation organized and existing under the laws of the State of Georgia (the “State”), created under the
Urban Redevelopment Law (Section 36-61-1 et seq. of the Official Code of Georgia Annotated), as amended (the
“Act”) and activated by a resolution of Augusta, Georgia (the “Consolidated Government”) adopted on April 1,
2010. See “URBAN REDEVELOPMENT AGENCY OF AUGUSTA” herein.
The Consolidated Government
Augusta, Georgia (the “Consolidated Government”) is a political subdivision of the State of Georgia,
created on January 1, 1996 pursuant to Acts of the General Assembly of the State of Georgia that authorized the
consolidation of the municipal corporation known as “The City Council of Augusta” and the political subdivision
known as “Richmond County, Georgia.” The Consolidated Government is located in the central eastern portion of
the State of Georgia bordering the South Carolina state line, approximately 155 miles east of Atlanta, Georgia and
75 miles southwest of Columbia, South Carolina. For more complete information, see “THE CONSOLIDATED
GOVERNMENT” herein.
Purpose of the Series 2013 Bonds
The Agency is issuing $______________* in aggregate principal amount of its Revenue Bonds (Municipal
Building Renovation Project), Series 2013 (the “Series 2013 Bonds”) to finance (a) the construction, renovation and
expansion of municipal buildings (the “Project”) for Augusta, Georgia (the “Consolidated Government”) and (b) the
costs of issuing the Series 2013 Bonds. The Project is a public facility of the Consolidated Government. The
Agency will own the Project and the Consolidated Government will operate the Project. For more complete
information, see “FINANCING PLAN” herein.
Security and Sources of Payment for the Series 2013 Bonds
The Series 2013 Bonds are special limited obligations of the Agency payable solely from and secured by
the Pledged Revenues. Pledged Revenues include (a) payments paid to the Agency pursuant to an
Intergovernmental Agreement, dated as of December 1, 2013 (the “Contract”), between the Agency and the
Consolidated Government and (b) all moneys on deposit in the Bond Fund and the Project Fund.
Under the Contract, the Consolidated Government has agreed to make payments to the Agency in amounts
sufficient to pay the principal of, premium, if any, and interest on the Series 2013 Bonds. The Consolidated
*Throughout this Preliminary Official Statement, an asterisk indicates that the information is preliminary and subject
to change
Attachment number 7 \nPage 8 of 62
Item # 30
2
Government has agreed to levy an ad valorem property tax at such rates within the millage limitation prescribed by
the Constitution of the State of Georgia (as described in “CONSOLIDATED GOVERNMENT AD VALOREM
TAXATION – Annual Tax Levy and Limitation on Annual Tax Levy”), or such greater millage limit hereafter
prescribed by applicable law, on all taxable property located within the territorial limits of the Consolidated
Government subject to taxation for such purposes as may be necessary to produce in each year revenues that are
sufficient to fulfill the Consolidated Government’s obligations under the Contract. The obligation of the
Consolidated Government to make Contract payments is a general obligation of the Consolidated Government to
which its full faith and credit and limited taxing power are pledged.
For more complete information, see “SECURITY AND SOURCES OF PAYMENT FOR THE SERIES
2013 BONDS” herein.
Description of the Series 2013 Bonds
Redemption. The Series 2013 Bonds are subject to optional redemption and mandatory sinking fund
redemption prior to their stated maturity. See “THE SERIES 2013 BONDS – Redemption” herein.
Denominations. The Series 2013 Bonds are issuable in denominations of $5,000 and any integral multiple
thereof.
Book-Entry Bonds. Each of the Series 2013 Bonds will be issued as fully registered bonds in the
denomination of one bond per aggregate principal amount of the stated maturity thereof, and, when issued, will be
registered in the name of Cede & Co., as nominee for The Depository Trust Company (“DTC”), New York, New
York, an automated depository for securities and clearing house for securities transactions, which will act as
securities depository for the Series 2013 Bonds. Purchasers will not receive certificates representing their ownership
interest in the Series 2013 Bonds purchased. Purchases of beneficial interests in the Series 2013 Bonds will be made
in book-entry only form (without certificates), in authorized denominations, and, under certain circumstances as
more fully described in this Official Statement, such beneficial interests are exchangeable for one or more fully
registered certificates of like principal amount and maturity in authorized denominations. So long as DTC or its
nominee, Cede & Co., is the registered owner of the Series 2013 Bonds, transfers and exchanges shall be made in
accordance with rules established by DTC. For more complete information, see “THE SERIES 2013 BONDS –
Book-Entry Only System” herein.
Payments. So long as DTC or its nominee, Cede & Co., is the registered owner of the Series 2013 Bonds,
payments of the principal of and interest on the Series 2013 Bonds will be made directly to Cede & Co., which will
remit such payments to the DTC participants, which will in turn remit such payments to the beneficial owners of the
Series 2013 Bonds. Interest on the Series 2013 Bonds is payable semiannually on April 1 and October 1 of each
year (each such date, an “Interest Payment Date”), commencing April 1, 2014, by __________________, Atlanta,
Georgia, as Paying Agent, to the owners thereof as shown on the registration books maintained by
__________________, Atlanta, Georgia, as Bond Registrar. The Series 2013 Bonds bear interest from the Interest
Payment Date next preceding their date of authentication, except as provided herein.
For a more complete description of the Series 2013 Bonds and the basic documentation pursuant to which
they are being issued, see “THE SERIES 2013 BONDS” herein and “SUMMARY OF PRINCIPAL DOCUMENTS
– BOND RESOLUTION” in Appendix B hereto.
Tax Exemption
In the opinion of Bond Counsel, subject to the limitations and conditions described herein, interest on the
Series 2013 Bonds (including any original issue discount properly allocable to a holder thereof) is exempt from
present State of Georgia income taxation, is excluded from gross income for federal income tax purposes, and is not
an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and
corporations; however, such interest is taken into account in determining adjusted current earnings for the purpose of
computing the alternative minimum tax imposed on certain corporations. See “LEGAL MATTERS – Tax
Exemption” herein and Appendix C hereto for the form of the opinion Bond Counsel proposes to deliver in
connection with the issuance of the Series 2013 Bonds.
Attachment number 7 \nPage 9 of 62
Item # 30
3
Professionals Involved in the Offering
Certain legal matters pertaining to the Agency and its authorization and issuance of the Series 2013 Bonds
are subject to the approving opinion of Smith, Gambrell & Russell, LLP, Atlanta, Georgia, Bond Counsel to the
Consolidated Government. Certain legal matters for the Consolidated Government will be subject to the approval of
Shepard, Plunkett, Hamilton & Boudreaux, LLP, Augusta, Georgia and Murray Barnes Finister LLP, Atlanta,
Georgia, Disclosure Counsel. Certain legal matters for the Agency will be subject to the approval of Shepard,
Plunkett, Hamilton & Boudreaux, LLP, Augusta, Georgia.
__________________ will act as Paying Agent and Bond Registrar for the Series 2013 Bonds. The
principal corporate trust office of the Paying Agent is ____________________________________________.
Public Financial Management, Inc., Atlanta, Georgia, has been employed as Financial Advisor to the
Consolidated Government in connection with the issuance of the Series 2013 Bonds.
The Consolidated Government’s financial statements for the fiscal year ended December 31, 2012 are
included as a part of Appendix A hereto and have been audited by Mauldin & Jenkins, LLC as indicated in their
report included thereon.
Legal Authority
The Series 2013 Bonds are being issued and secured pursuant to (a) the Act and (b) a resolution of the
Agency authorizing the issuance of the Series 2013 Bonds, adopted by the Board of Commissioners of the Agency
on ___________________, 2013 (the “Bond Resolution”). The Contract was executed and delivered pursuant to the
Constitution of the State of Georgia, the Act, the Bond Resolution and an authorizing resolution adopted by the
Augusta-Richmond County Commission on ____________________.
Offering and Delivery of the Series 2013 Bonds
The Series 2013 Bonds are offered when, as and if issued and received by the Agency, subject to prior sale,
to withdrawal or modification of the offer without notice. The Series 2013 Bonds are expected to be delivered
through DTC in New York, New York, on or about October __, 2013.
Continuing Disclosure
The Agency has determined that no financial or operating data concerning the Agency is material to any
decision to purchase, hold or sell the Series 2013 Bonds, and the Agency will not provide any such information.
The Consolidated Government has undertaken all responsibilities for any continuing disclosure to beneficial owners
of the Series 2013 Bonds as described below, and the Agency will have no liability to the beneficial owners of the
Series 2013 Bonds or any other person with respect to such disclosures.
The Consolidated Government has covenanted in the Contract and a Continuing Disclosure Certificate (the
“Disclosure Certificate”) for the benefit of the beneficial owners of the Series 2013 Bonds to provide certain
financial information and operating data relating to the Consolidated Government (the “Annual Report”) by not later
than 210 days after the end of each fiscal year of the Consolidated Government, commencing with fiscal year 2013,
and to provide notices of the occurrence of certain enumerated events. The Annual Report will be filed by the
Consolidated Government with the Municipal Securities Rulemaking Board (the “MSRB”) in an electronic format
as prescribed by the MSRB (which, as of the date hereof, is the Electronic Municipal Market Access (“EMMA”)
system of the MSRB). The notices of certain events will be filed by the Consolidated Government with the MSRB
in an electronic format as prescribed by the MSRB (which, as of the date hereof, is EMMA). See Appendix D
hereto for a form of the Continuing Disclosure Certificate for the specific nature of the information to be contained
in the Annual Report or the notices of certain events. These covenants have been made in order to assist the original
purchaser of the Series 2013 Bonds in complying with Securities and Exchange Commission Rule 15c2-12(b)(5)
(the “Rule”).
The Consolidated Government has previously entered into undertakings similar to the Disclosure
Certificate in connection with the issuance of other obligations (the “Prior Consolidated Government
Undertakings”). The Prior Consolidated Government Undertakings required that the Consolidated Government file
its audited financial statements and certain operating and financial data on EMMA. There have been instances in the
Attachment number 7 \nPage 10 of 62
Item # 30
4
previous five fiscal years in which the Consolidated Government has failed to comply in all material respects with
the Prior Consolidated Government Undertakings, as described in more detail below.
For fiscal year 2008, the Consolidated Government failed to timely file the operating data required to be
included in the annual reports that were due on July 14, 2009 with respect to its outstanding general obligation
bonds. The Consolidated Government filed the required operating data for fiscal year 2008 on December 10, 2009.
The Consolidated Government has retained Digital Assurance Certification, L.L.C. to assist with continuing
disclosure compliance matters, and the Consolidated Government plans in the future to comply in all material
respects with its continuing disclosure undertakings.
Other Information
This Official Statement speaks only as of its date, and the information contained herein is subject to
change.
This Official Statement contains forecasts, projections and estimates that are based on current expectations
but are not intended as representations of fact or guarantees of results. If and when includes in this Official
Statement, the words “expects,” “forecasts,” “projects,” “intends,” “anticipates,” “estimates” and analogous
expressions are intended to identify forward-looking statements as defined in the Securities Act of 1933, as
amended, and any such statements inherently are subject to a variety of risks and uncertainties, which could cause
actual results to differ materially from those contemplated in such forward-looking statements. These forward-
looking statements speak only as of the date of this Official Statement. The Agency and the Consolidated
Government disclaim any obligation or undertaking to release publicly any updates or revisions to any forward-
looking statement contained herein to reflect any change in their respective expectations with regard thereto or any
change in events, conditions or circumstances on which any such statement is based.
This Official Statement and the Appendices hereto contain brief descriptions of, among other matters, the
Agency, the Consolidated Government, the Series 2013 Bonds, the Bond Resolution, the Contract and the security
and sources of payment for the Series 2013 Bonds. Such descriptions and information do not purport to be
comprehensive or definitive. The summaries of various constitutional provisions, statutes, the Bond Resolution, the
Contract and other documents are intended as summaries only and are qualified in their entirety by reference to such
documents, and references herein to the Series 2013 Bonds are qualified in their entirety by reference to the form
thereof included in the Bond Resolution. Copies of the Bond Resolution, the Contract and other documents and
information are available, upon request and upon payment to the Consolidated Government of a charge for copying,
mailing and handling, from Augusta, Georgia Finance Department, 530 Greene Street, Room 207, Augusta,
Georgia, 30901, telephone 706-821-2429. During the period of the offering of the Series 2013 Bonds, copies of
such documents are available, upon request and upon payment to the Financial Advisor of a charge for copying,
mailing and handling, from Public Financial Management, Inc., Bank of America Plaza, 600 Peachtree Street, NE,
Suite 3770, Atlanta, Georgia 30308, telephone (404) 876-1919.
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
The Agency is a public body corporate and politic created pursuant to the provisions of the Urban
Redevelopment Law of the State of Georgia, O.C.G.A. § 36-61-1, et seq., as amended (the “Act”), and an activating
resolution of the Commission, duly adopted on April 1, 2010.
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The affairs of the Agency are governed by a five member Board appointed by the Commission. Information
regarding the current members of the Board of Directors of the Agency is below:
Name Expiration of Term
The Agency has authorized the use of this Official Statement but, except for the information under the
caption “THE AGENCY,” has not provided or made any investigation with respect to any of the information
contained in this Official Statement, and does not assume any responsibility for the accuracy or completeness of the
information contained herein.
THE AGENCY HAS NO TAXING POWER AND HAS NO LEGAL RIGHT TO RECEIVE
APPROPRIATIONS OR OTHER PAYMENTS FROM THE CONSOLIDATED GOVERNMENT OR ANY
GOVERNMENTAL BODY THAT MAY BE APPLIED TO THE BONDS EXCEPT FOR THE PAYMENTS THE
CONSOLIDATED GOVERNMENT HAS CONTRACTED TO MAKE UNDER THE INTERGOVERNMENTAL
CONTRACT.
THE SERIES 2013 BONDS
Description
The Series 2013 Bonds, as initially issued, will be dated the date of issue and will bear interest at the rates
specified on the inside cover page of this Official Statement, computed on the basis of a 360-day year of twelve
30-day months payable on April 1, 2014 and semi-annually thereafter on each April 1 and October 1 (each an
“Interest Payment Date”). When not in book-entry form, interest on the Series 2013 Bonds is payable by check or
draft mailed to the registered owner of record as of the Record Date immediately preceding the applicable Interest
Payment Date, at such owner’s address as it appears on the books of registry kept by the Paying Agent. Prior to any
record date, any owner of Series 2013 Bonds in an aggregate principal amount of not less than $1,000,000, by
written instructions filed with the Paying Agent, may instruct that interest payments be made by wire transfer. The
Series 2013 Bonds will mature on the dates and in the amounts set forth on the inside cover page of this Official
Statement, unless earlier called for redemption. When not in book-entry form, the principal of the Series 2013
Bonds will be payable upon the presentation and surrender of the Series 2013 Bonds at the designated corporate
trust office of the Paying Agent.
The Series 2013 Bonds are issuable only as fully registered bonds, without coupons, in the denomination of
$5,000 or any integral multiple thereof. Purchases of beneficial ownership interests in the Series 2013 Bonds will be
made in book entry form, and purchasers will not receive certificates representing interests in the Series 2013 Bonds
so purchased. If the book entry system is discontinued, Series 2013 Bonds will be delivered as described in the
Bond Resolution, and beneficial owners will become the registered owners of the Series 2013 Bonds. See “THE
SERIES 2013 BONDS – Book-Entry Only System” herein.
Book-Entry Only System
DTC will act as securities depository for the Series 2013 Bonds. The Series 2013 Bonds will be issued as
fully-registered securities registered in the name of Cede & Co. (DTC’s partnership nominee) or such other name as
may be requested by an authorized representative of DTC. One fully-registered Series 2013 Bond will be issued for
each maturity of the Series 2013 Bonds, each in the aggregate principal amount of such maturity, and will be
deposited with DTC.
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DTC, the world’s largest securities depository, is a limited-purpose trust company organized under the New
York Banking Law, a “banking organization” within the meaning of the New York Banking Law, a member of the
Federal Reserve System, a “clearing corporation” within the meaning of the New York Uniform Commercial Code,
and a “clearing agency” registered pursuant to the provisions of Section 17A of the Securities Exchange Act of
1934. DTC holds and provides asset servicing for over 3.5 million issues of U.S. and non-U.S. equity issues,
corporate and municipal debt issues, and money market instruments (from over 100 countries) that DTC’s
participants (“Direct Participants”) deposit with DTC. DTC also facilitates the post-trade settlement among Direct
Participants of sales and other securities transactions in deposited securities, through electronic computerized
book-entry transfers and pledges between Direct Participants’ accounts. This eliminates the need for physical
movement of Series 2013 Bonds. Direct Participants include both U.S. and non-U.S. securities brokers and dealers,
banks, trust companies, clearing corporations and certain other organizations. DTC is a wholly-owned subsidiary of
The Depository Trust & Clearing Corporation (“DTCC”). DTCC is the holding company for DTC, National
Securities Clearing Corporation and Fixed Income Clearing Corporation, all of which are registered clearing
agencies. DTCC is owned by the users of its regulated subsidiaries. Access to the DTC system is also available to
others such as both U.S. and non-U.S. securities brokers and dealers, banks, trust companies and clearing
corporations that clear through or maintain a custodial relationship with a Direct Participant, either directly or
indirectly (“Indirect Participants”). DTC has a Standard & Poor’s rating of AA+. The DTC Rules applicable to its
Participants are on file with the Securities and Exchange Commission. More information about DTC can be found
at www.dtcc.com.
Purchases of the Series 2013 Bonds under the DTC system must be made by or through Direct Participants,
which will receive a credit for the Series 2013 Bonds on DTC’s records. The ownership interest of each actual
purchaser of each Series 2013 Bond (“Beneficial Owner”) is in turn to be recorded on the Direct and Indirect
Participants’ records. Beneficial Owners will not receive written confirmation from DTC of their purchase.
Beneficial Owners are, however, expected to receive written confirmations providing details of the transaction, as
well as periodic statements of their holdings from the Direct or Indirect Participant through which the Beneficial
Owner entered into the transaction. Transfers of ownership interests in the Series 2013 Bonds are to be
accomplished by entries made on the books of Direct and Indirect Participants acting on behalf of Beneficial
Owners. Beneficial Owners will not receive certificates representing their ownership interests in Series 2013 Bonds,
except in the event that use of the book-entry system for the Series 2013 Bonds is discontinued.
To facilitate subsequent transfers, all Series 2013 Bonds deposited by Direct Participants with DTC are
registered in the name of DTC’s partnership nominee, Cede & Co., or such other name as may be requested by an
authorized representative of DTC. The deposit of Series 2013 Bonds with DTC and their registration in the name of
Cede & Co. or such other DTC nominee do not effect any change in beneficial ownership. DTC has no knowledge
of the actual Beneficial Owners of the Series 2013 Bonds; DTC’s records reflect only the identity of the Direct
Participants to whose accounts such Series 2013 Bonds are credited, which may or may not be the Beneficial
Owners. The Direct and Indirect Participants will remain responsible for keeping account of their holdings on
behalf of their customers.
Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants to
Indirect Participants and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by
arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time.
Beneficial Owners of Series 2013 Bonds may wish to take certain steps to augment the transmission to them of
notices of significant events with respect to the Series 2013 Bonds, such as redemptions, tenders, defaults, and
proposed amendments to the security documents. For example, Beneficial Owners of Series 2013 Bonds may wish
to ascertain that the nominee holding the Series 2013 Bonds for their benefit has agreed to obtain and transmit
notices to Beneficial Owners. In the alternative, Beneficial Owners may wish to provide their names and addresses
to the registrar and request that copies of notices be provided directly to them.
Redemption notices shall be sent to DTC. If less than all of the Series 2013 Bonds within a maturity are
being redeemed, DTC’s practice is to determine by lot the amount of the interest of each Direct Participant in such
issue to be redeemed.
Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to the Series
2013 Bonds unless authorized by a Direct Participant in accordance with DTC’s MMI Procedures. Under its usual
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procedures, DTC mails an Omnibus Proxy to the Consolidated Government as soon as possible after the record date.
The Omnibus Proxy assigns Cede & Co.’s consenting or voting rights to those Direct Participants to whose accounts
the Series 2013 Bonds are credited on the record date (identified in a listing attached to the Omnibus Proxy).
Redemption proceeds and principal and interest payments on the Series 2013 Bonds will be made to Cede
& Co., or such other nominee as may be requested by an authorized representative of DTC. DTC’s practice is to
credit Direct Participants’ accounts upon DTC’s receipt of funds and corresponding detail information from the
Consolidated Government or the Agency on payable date in accordance with their respective holdings shown on
DTC’s records. Payments by Participants to Beneficial Owners will be governed by standing instructions and
customary practices, as is the case with securities held for the accounts of customers in bearer form or registered in
“street name,” and will be the responsibility of such Participant and not of DTC, the Agency, or the Consolidated
Government, subject to any statutory or regulatory requirements as may be in effect from time to time. Payment of
redemption proceeds and principal and interest to Cede & Co. (or such other nominee as may be requested by an
authorized representative of DTC) is the responsibility of the Agency or the Consolidated Government,
disbursement of such payments to Direct Participants will be the responsibility of DTC, and disbursement of such
payments to the Beneficial Owners will be the responsibility of Direct and Indirect Participants.
DTC may discontinue providing its services as securities depository with respect to the Series 2013 Bonds
at any time by giving reasonable notice to the Agency or the Consolidated Government. Under such circumstances,
in the event that a successor depository is not obtained, certificates for the Series 2013 Bonds are required to be
printed and delivered.
The Agency (with the concurrence of the Consolidated Government) may decide to discontinue use of the
system of book-entry-only transfers through DTC (or a successor securities depository). In that event, certificates
for the Series 2013 Bonds will be printed and delivered to DTC.
The information in this section concerning DTC and DTC’s book-entry system has been obtained from
sources that the Consolidated Government believes to be reliable, but the Consolidated Government takes no
responsibility for the accuracy thereof.
SO LONG AS CEDE & CO., AS NOMINEE FOR DTC, IS THE SOLE REGISTERED OWNER OF THE
SERIES 2013 BONDS, THE AGENCY AND THE PAYING AGENT WILL TREAT CEDE & CO. AS THE
ONLY OWNER OF THE SERIES 2013 BONDS FOR ALL PURPOSES UNDER THE BOND RESOLUTION,
INCLUDING RECEIPT OF ALL DISTRIBUTIONS ON THE SERIES 2013 BONDS, RECEIPT OF NOTICES,
VOTING AND REQUESTING OR DIRECTING THE AGENCY OR THE PAYING AGENT TO TAKE OR NOT
TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS UNDER THE BOND RESOLUTION. NEITHER THE
AGENCY, THE CITY, NOR THE PAYING AGENT SHALL HAVE ANY RESPONSIBILITY OR
OBLIGATION TO THE PARTICIPANTS OR THE BENEFICIAL OWNERS WITH RESPECT TO (A) THE
ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY PARTICIPANT WITH RESPECT TO
ANY BENEFICIAL OWNERSHIP INTEREST IN ANY SERIES 2013 BONDS; (B) THE PAYMENT BY ANY
PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE
DISTRIBUTIONS ON THE SERIES 2013 BONDS; (C) THE DELIVERY OR TIMELINESS OF DELIVERY BY
ANY PARTICIPANT OF ANY NOTICE TO ANY BENEFICIAL OWNER WHICH IS REQUIRED OR
PERMITTED UNDER THE TERMS OF THE BOND RESOLUTION TO BE GIVEN TO OWNERS OF THE
SERIES 2013 BONDS INCLUDING, WITHOUT LIMITATION, ANY NOTICE OF REDEMPTION; OR
(D) OTHER ACTION TAKEN BY DTC OR CEDE & CO., AS REGISTERED OWNER.
Redemption
Optional Redemption. The Series 2013 Bonds maturing on October 1, _____ and thereafter are subject to
redemption prior to maturity by the Agency at the direction of the Consolidated Government, on or after October 1,
_____, in whole or in part at any time, at a redemption price equal to the principal amount of the Series 2013 Bonds
to be redeemed, plus accrued interest to the redemption date.
Mandatory Sinking Fund Redemption. The Series 2013 Bonds maturing on October 1, _____ are subject to
mandatory sinking fund redemption prior to their maturity at a redemption price equal to 100% of the principal
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amount thereof being redeemed, plus accrued interest thereon to the redemption date, on __________ 1 of the
following years and in the following amounts (the October 1, _____ amount to be paid rather than redeemed).
Year Amount
The Series 2013 Bonds maturing on October 1, _____ are subject to mandatory sinking fund redemption
prior to their maturity at a redemption price equal to 100% of the principal amount thereof being redeemed, plus
accrued interest thereon to the redemption date, on October 1 of the following years and in the following amounts
(the October 1, _____ amount to be paid rather than redeemed).
Year Amount
At its option, to be exercised on or before the 60th day next preceding any sinking fund redemption date,
the Agency, at the direction of the Consolidated Government, may (a) cause to be paid to the Paying Agent for
deposit in the Bond Fund such amount as the Agency (at the direction of the Consolidated Government) may
determine, accompanied by a certificate directing the Paying Agent to apply such amount on or before such 60th day
to the purchase of Series 2013 Bonds subject to redemption on such sinking fund redemption date and the Paying
Agent shall thereupon use all reasonable efforts to expend such funds as nearly as may be practicable in the purchase
of Series 2013 Bonds at a price not exceeding the principal amount thereof plus accrued interest to such sinking fund
redemption date; (b) deliver to the Paying Agent for cancellation Series 2013 Bonds subject to redemption on such
sinking fund redemption date, in any aggregate principal amount desired; or (c) receive a credit in respect of its
sinking fund redemption obligation for any Series 2013 Bonds subject to redemption on such sinking fund
redemption date, which prior to said date have been redeemed (otherwise than by mandatory sinking fund
redemption) or purchased and cancelled by the Paying Agent and not theretofore applied as a credit against any prior
mandatory sinking fund redemption obligation. Each Series 2013 Bond so purchased, delivered or previously
redeemed shall be credited by the Paying Agent at 100% of the principal amount thereof on the obligation on such
sinking fund redemption date and any excess shall be credited on future sinking fund redemption obligations in
chronological order, and the principal amount and maturity of such Series 2013 Bonds to be redeemed by operation
of the sinking fund shall be accordingly reduced.
Partial Redemption. Series 2013 Bonds may be redeemed only in the principal amount of Authorized
Denominations. If less than all Series 2013 Bonds of a particular maturity are to be redeemed, the Series 2013
Bonds to be redeemed shall be selected by the Bond Registrar by lot. Notwithstanding the foregoing, the selection
of the Series 2013 Bonds to be redeemed shall be made in accordance with the Book-Entry System as long as the
Series 2013 Bonds are held in Book-Entry Form.
Notice of Redemption. Not more than 60 nor less than 30 days before any optional redemption is to be
made, a notice of such redemption will be mailed, postage prepaid, to all registered owners of Series 2013 Bonds to
be redeemed at the addresses which appear on the bond registration book. Failure to mail any such redemption
notice or any defect therein will not affect the validity of the proceedings for the redemption of Series 2013 Bonds.
Neither the Bond Registrar nor the Agency will have any responsibility whatsoever if any such notice is mailed as
described above but is not received by or receipt thereof is refused by the applicable registered owner.
Notice having been given in the manner and under the conditions described above and in the Bond
Resolution, and monies for payment of the redemption price being held by the Paying Agent as provided in the
Bond Resolution, the Series 2013 Bonds or portions of Series 2013 Bonds so called for redemption will, on the
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redemption date designated in such notice, become and be due and payable at the redemption price provided for
redemption of such Series 2013 Bonds on such date, and interest on the Series 2013 Bonds or portions of Series
2013 Bonds so called for redemption will cease to accrue, such Series 2013 Bonds or portions of Series 2013 Bonds
will cease to be entitled to any lien, benefit, or security under the Bond Resolution, and the owners of such Series
2013 Bonds or portions of Series 2013 Bonds will have no rights in respect thereof except to receive payment of the
redemption price thereof.
FINANCING PLAN
Sources and Uses of Funds
Set forth below are the sources and uses of funds for the Series 2013 Bonds.
Sources:
Par Amount
Net Original Issue Premium
Other Sources of Funds
Total Sources
Uses:
The Project
Issuance Expenses(1)
Total Uses
(1) Includes legal fees, accounting fees, financial advisor fees, printing fees, rating fees and other miscellaneous
transaction costs with respect to the Series 2013 Bonds.
The Project
The Augusta Richmond County Municipal Building and site previously housed a significant portion of the
Consolidated Government’s judiciary as well as most of the administrative offices of Augusta. Since the
construction of a new courthouse, the Municipal Building is currently used to house various offices and functions of
the Augusta, Georgia government, including offices of the Mayor, Commission, Administrator and Clerk, meeting
rooms, voting and registrar, legal department, planning and zoning, engineering, marshals, finance, procurement,
information technology, and others.
The Municipal Building is a 125,641 square foot nine-story building built in 1957, which was also to serve
as a fallout shelter. The building structure is cast-in-place reinforced concrete and the building cladding is marble.
The roof is modified bitumen. There are also three wood-framed buildings with red brick veneers and asphalt
shingle roofs on the site. These three buildings house Engineering Department functions. The Button Gwinnett
Building is an approximately 2,236 square foot two-story building and houses the Engineering Department’s
Administration Division, the Telfair Building is approximately 2,329 square feet and houses the Traffic Engineering
Division and the third building is an approximately 6,404 square foot building, currently housing the Legal
Department.
All of the buildings are outdated, rundown and present fire, safety and security issues, and thus impair the
delivery of governmental services. Each building is expected to be renovated in an effort to provide more efficient
work and other needed spaces.
The proposed Project will renovate, renew and expand the buildings and structures on the site, and may
include one or more new buildings or structures on the site for information technology or other Augusta
governmental purposes. The work on the old courthouse building is expected to include new public and meeting
spaces not requiring secured access (available, for example, for advance voting) and to serve as a new building
entrance, consisting of an approximately 126,000 square foot addition, comprehensive renovation, new Commission
chambers, additional office space, elevator improvements including an elevator tower addition, smoke evacuation
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areas, and other safety and mechanical replacements and improvements. Partial demolition and rebuilding of
buildings on the site will be required in order to make the needed improvements.
The Project will have a cost of approximately $40,500,000, is expected to be financed with approximately
$8,884,000 of proceeds of a one percent special purpose local option sales tax (“SPLOST”), approximately
$5,665,000 of proceeds of bonds issued by the Consolidated Government in 2010, and the Series 2013 Bonds, all
based on current costs and amounts, which are subject to change.
Project Fund. Proceeds needed to pay costs of the Project and the costs of issuing the Series 2013 Bonds
will be deposited into the Project Fund. Proceeds of the Series 2013 Bonds will be deposited in the Project Fund
and used to pay the costs of the Project and the costs of issuing the Series 2013 Bonds. All payments from the
Project Fund will be made upon requisitions signed by an officer of the Consolidated Government and Agency
properly authorized to sign on the Consolidated Government’s and the Agency’s behalf. As part of any such
requisition, the officer of the Consolidated Government and the Agency will certify, among other things, that an
obligation in the stated amount has been incurred by the Consolidated Government and that the same is a proper
charge against the Project Fund and has not been paid. See Appendix B – “SUMMARIES OF THE PRINCIPAL
DOCUMENTS – THE BOND RESOLUTION – Project Fund, – Project Fund Disbursements and – Evidence of
Completion.”
[Remainder of Page Intentionally Left Blank]
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Annual Debt Service Requirements
The following table sets forth the principal and interest payment requirements with respect to the Series
2013 Bonds in each of the following bond years ending October 1.
Year Principal Interest Total
See “CITY DEBT STRUCTURE” herein hereto for a discussion of other long-term debt of the
Consolidated Government that is paid from its General Fund.
SECURITY AND SOURCES OF PAYMENT FOR THE SERIES 2013 BONDS
Pledge and Assignment
The Series 2013 Bonds are special limited obligations of the Agency, payable solely from and secured by
(a) payments made by the Consolidated Government to the Agency pursuant to the Contract and (b) all moneys on
deposit in the Bond Fund and the Project Fund (collectively, the “Pledged Revenues”).
The Contract Payments
Under the terms of the Contract, the Consolidated Government is required to make payments in amounts
sufficient to pay the principal of and interest on the Series 2013 Bonds when due. The Consolidated Government’s
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obligation to make the payments at the times and in the manner specified is absolute and unconditional and such
payments may not be abated or reduced for any reason. [Although not pledged as security for the Series 2013
Bonds, the Consolidated Government expects to make payments on the Series 2013 Bonds from the proceeds
of a special purpose local option sales tax (the “SPLOST”). For more information on the SPLOST, see
“______________________” herein.] The Consolidated Government will agree in the Contract to levy, to the
extent necessary, an annual ad valorem tax on all taxable property located within the territorial limits of the
Consolidated Government, as now existent and as the same may be extended, within the millage limitation
prescribed by the Constitution of the State of Georgia (as described in “CONSOLIDATED GOVERNMENT AD
VALOREM TAXATION – Annual Tax Levy and Limitation on Annual Tax Levy” herein) or such greater millage
limit hereafter prescribed by applicable law, as may be necessary to produce in each year revenues that will be
sufficient to fulfill City’s obligations under the Contract, from which revenues the Consolidated Government will
agree to appropriate sums sufficient to pay in full when due all of the Consolidated Government’s obligations under
the Contract.
Pursuant to the Contract, the Consolidated Government will extend a lien in favor of the Agency on any
and all revenues realized by the Consolidated Government from such ad valorem tax (the “Tax Revenues”) to make
the payments that are required under the Contract, which lien (1) will rank on a parity with the lien previously
created and granted on the Tax Revenues in favor of the Augusta-Richmond County Coliseum Authority (the
“Coliseum Authority”) pursuant to an Intergovernmental Services Agreement, dated as of August 1, 2010 (the
“Services Agreement”), between the Coliseum Authority and the Consolidated Government, an Agreement of Sale,
dated as of August 1, 2010 (the “Agreement of Sale”), between the Coliseum Authority and the Consolidated
Government and the Intergovernmental Contract, dated as of December 7, 2010, between the Solid Waste
Management Authority of Augusta (the “Solid Waste Authority”) and the Consolidated Government (the “Solid
Waste Contract” and together with the Services Agreement and the Agreement of Sale, the “Tax Lien Agreements”)
and (3) is superior to any that can hereafter be created, except that this lien may be extended to cover any Additional
Contracts and the Prior Contracts. See “SUMMARY OF CERTAIN PROVISION OF THE CONTRACT—Security
for Contract Payments” in Appendix A hereto. The Consolidated Government expects to extend this lien in favor of
(1) the Agency with respect to an existing intergovernmental contract with the Agency that is pledged as security for
the Agency’s revenue bonds and (2) to the Solid Waste Authority with respect to an existing intergovernmental
contract that is pledged as security for the revenue bonds of the Solid Waste Authority. The extension of the lien
pursuant to the Agency’s prior contract, the Solid Waste Authority’s prior contract and the Contract will rank on a
parity with the lien created and granted pursuant to the Tax Lien Agreements. See “CONSOLIDATED
GOVERNMENT DEBT STRUCTURE—Summary of Consolidated Government Debt by Category and Proposed
Debt” in Appendix B for additional information concerning the intergovernmental contracts pursuant to which the
Consolidated Government has pledged its full faith and credit to secure its payment obligations thereunder.
The Consolidated Government will also agree in the Contract that in order to make funds available for such
purpose in each fiscal year, it will, in its general revenue, appropriation, and budgetary measures through which its
tax funds or revenues and the allocation thereof are controlled or provided for, include sums sufficient to satisfy any
such payments that may be required to be made under the Contract, whether or not any other sums are included in
such measure, until all payments so required to be made under the Contract shall have been made in full. See
“CONSOLIDATED GOVERNMENT DEBT STRUCTURE – Summary of Consolidated Government Debt by
Category and Proposed Debt” herein.
The Consolidated Government’s obligation to make the payments required under the Contract is absolute
and unconditional and will not expire so long as any of the Series 2013 Bonds remain outstanding and unpaid. See
“SUMMARIES OF THE PRINCIPAL DOCUMENTS – THE CONTRACT – Levy of Ad Valorem Tax and
Additional Contracts” in Appendix B hereto.
For a more complete description of the Consolidated Government’s obligations under the Contract, see
“SUMMARIES OF PRINCIPAL DOCUMENTS – THE CONTRACT” in Appendix B hereto.
Bond Resolution
To secure its obligations under the Series 2013 Bonds, the Agency has adopted the Bond Resolution,
pursuant to which the Agency has collaterally assigned and pledged for the benefit of the owners of the Series 2013
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Bonds all of the Agency’s right, title, interest and remedies (except Unassigned Rights) in and to the Contract,
including all payments to be made by the Consolidated Government thereunder. The Bond Resolution provides that
the lien of this pledge is valid and binding against the Agency and against all parties having claims of any kind
against the Agency, whether such claims arise in contract, tort or otherwise and irrespective of whether such parties
have notice of the lien created by the Bond Resolution. The Agency has covenanted in the Bond Resolution not to
create or permit to be created any lien, security interest or charge upon the Pledged Revenues or the Contract, other
than the pledge and assignment created by the Bond Resolution. See “SUMMARIES OF THE PRINCIPAL
DOCUMENTS – THE BOND RESOLUTION – Lien on Funds” in Appendix B hereto.
The Agency has not granted any lien on or security interest in the Project or any assets of the Agency or the
revenues therefrom (other than the Pledged Revenues) to secure the Series 2013 Bonds.
Limited Obligations
The Series 2013 Bonds are special limited obligations of the Agency payable solely from the Pledged
Revenues. The Series 2013 Bonds are not payable from or a charge, lien or encumbrance upon any funds or assets
of the Agency other than the Pledged Revenues.
The Series 2013 Bonds do not themselves constitute direct obligations of the Consolidated
Government and are not directly secured by the general faith and credit or the taxing power of the
Consolidated Government, the State of Georgia or any other political subdivision thereof, and the Series 2013
Bonds will not be or be deemed to constitute a debt of the State of Georgia, the Agency, or the Consolidated
Government or any other political subdivision of the State of Georgia within the meaning of any pertinent
constitutional or statutory limitation on indebtedness. The Agency has no taxing power and has no legal right
to receive appropriations from the State of Georgia or the Consolidated Government, except under the
Contract. No owner of any Series 2013 Bonds shall, by virtue of being such an owner and without regard to
any rights such owner may have under other instruments and agreements, including the Contract, ever have
the right to compel the exercise of the taxing power of the State of Georgia or any political subdivision
thereof, including the Consolidated Government, to pay the Series 2013 Bonds or the interest thereon, or to
enforce the payment thereof against any property of the Agency (other than property assigned and pledged
under the Bond Resolution), the State of Georgia, or any political subdivision thereof, including the
Consolidated Government.
Enforceability of Remedies
The realization of value from the pledge of the property assigned and pledged under the Bond Resolution
and the taxing power of the Consolidated Government under the Contract upon any default will depend upon the
exercise of various remedies specified by the Bond Resolution and the Contract. These and other remedies may
require judicial actions, which are often subject to discretion and delay and which may be difficult to pursue. The
enforceability of rights and remedies with respect to the Series 2013 Bonds may be limited by state and federal laws,
rulings and decisions affecting remedies and by bankruptcy, reorganization, insolvency or other laws affecting
creditors’ rights or remedies heretofore or hereafter enacted. A court may decide not to order the specific
performance of the covenants contained in the Bond Resolution or the Contract.
Section 36-80-5 of the Official Code of Georgia Annotated provides that no municipality or public body
corporate created under the Constitution or laws of the State of Georgia shall be authorized to file a petition for
relief from payment of its debts as they mature or a petition for composition of its debts under any federal statute
providing for such relief or composition or otherwise to take advantage of any federal statute providing for the
adjustment of debts of political subdivisions and public agencies and instrumentalities. Section 36-80-5 of the
Official Code of Georgia Annotated also provides that no chief executive, mayor, board of commissioners, or other
governmental officer, governing body, or organization shall be empowered to cause or authorize the filing by or on
behalf of any municipality or public body corporate created under the Constitution or laws of the State of Georgia of
any petition for relief from payment of its debts as they mature or a petition for composition of its debts under any
federal statute providing for such relief or composition or otherwise to take advantage of any federal statute
providing for the adjustment of debts of political subdivisions and public agencies and instrumentalities.
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THE CONSOLIDATED GOVERNMENT
Introduction
The consolidated government of Augusta-Richmond County is a political subdivision created and existing
under the laws of the State of Georgia and presently has as its formal or legal name “Augusta, Georgia.” The
Consolidated Government was created on January 1, 1996 pursuant to Acts of the General Assembly of the State of
Georgia (collectively the “Consolidation Act”) which authorized the consolidation of the municipal corporation
known as “The City Council of Augusta” (the “City”) and the political subdivision known as “Richmond County,
Georgia” (the “County”). The Consolidation Act and the consolidation of the City and the County were separately
approved by a majority of the qualified voters of the City and the County at an election held on June 20, 1995. On
January 1, 1996, the Consolidated Government became a consolidated city-county government, with territorial
limits covering all of what was formerly Richmond County. This geographic area is hereinafter referred to as
“Richmond County.” The Cities of Blythe and Hephzibah, small communities with populations of approximately
724 and 4,026, respectively, still hold their own municipal charters within the consolidated territory. The
relationship between the Consolidated Government and the Cities of Blythe and Hephzibah is similar to that of
counties to municipalities located within the territorial limits of such counties.
The Consolidated Government, as a consolidated city-county government, has all of the governmental and
corporate powers of both municipal corporations and counties under Georgia law. Under the terms of the
Consolidation Act, the Augusta-Richmond County Commission may exercise and is subject to all of the rights,
powers, duties, and obligations previously applicable to the governing authorities of the City and the County.
Consolidation is intended to result in the removal of duplicate services formerly rendered by the City and County
governments. As a result of consolidation, the Consolidated Government provides, under one management, public
services throughout its territorial limits, which services would have been provided separately by the City and the
County.
The City was originally chartered in 1789 by the General Assembly of the State of Georgia, making it
Georgia’s second oldest city. As a city, the Consolidated Government would rank as the second largest by
population in the State of Georgia. The Consolidated Government is located in the central eastern portion of the
State of Georgia on the south bank of the Savannah River, which is the Georgia-South Carolina state boundary,
approximately 155 miles east of Atlanta, Georgia and 75 miles southwest of Columbia, South Carolina. Richmond
County has a land area of approximately 325 square miles. At its highest point, Richmond County is situated at
520 feet above sea level. Richmond County is located on the Fall Line, which is the natural division of the
Piedmont Plateau and the Coastal Plain of Georgia. Its physical features include rolling slopes in the north,
transitioning to more level terrain in the south. Average rainfall is 43 inches per year, and average temperatures
range from a high of 91 degrees in the summer to a low of 34 degrees in the winter.
Consolidated Government Administration and Officials
The form of government of the Consolidated Government is the municipal form of government. Under the
Consolidation Act, the governing authority of the Consolidated Government is a board of commissioners designated
as the Augusta-Richmond County Commission (the “Commission”). The Commission consists of a Mayor and ten
commissioners. The members of the Commission serve terms of office of four years and until a successor is elected
and qualified. All members of the Commission are full voting members, except for the Mayor, who has the right to
vote only to make or break a tie vote on any matter. Under the terms of the Consolidation Act, seven members of
the Commission constitute a quorum for the transaction of ordinary business, and an affirmative vote of at least six
members is required for the Commission to take action.
For the purpose of electing members of the Commission, Richmond County is divided into ten commission
districts. Each commissioner is elected by the voters residing within such commissioner’s commission district.
Commission district 9 encompasses all of commission districts 1, 2, 4, and 5. Commission district 10 encompasses
all of commission districts 3, 6, 7, and 8. No person will be eligible to serve as a commissioner unless he or she:
(1) has been a resident of the commission district from which elected for a period of one year immediately prior to
the date of the election, (2) continues to reside within the commission district from which elected during his or her
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term of office, (3) is a registered and qualified elector of Richmond County, and (4) meets the qualification
standards required for members of the Georgia House of Representatives. No person who has served two
consecutive full four-year terms of office as commissioner will again be eligible to hold office as commissioner until
after the expiration of four years from the conclusion of that person’s last term of office as commissioner.
The Mayor is the chief executive officer of the Consolidated Government and is elected on a county-wide
basis by the voters of the Richmond County. No person will be eligible to serve as Mayor unless he or she (1) has
been a resident of Richmond County for a period of one year immediately prior to the date of the election, (2)
continues to reside within Richmond County during his or her term of office, (3) is a registered and qualified elector
of Richmond County, and (4) meets the qualification standards required for members of the Georgia House of
Representatives. No person who has served two consecutive full four-year terms of office as Mayor will again be
eligible to hold office as Mayor until after the expiration of four years from the conclusion of that person’s last term
of office as Mayor. Under the Consolidation Act, the Mayor presides at all meetings of the Commission, but has no
power to veto ordinances, resolutions, or other actions of the Commission.
Information concerning the current Mayor and commissioners is set forth below:
Name and Office Held Expiration of Term Principal Occupation
Deke S. Copenhaver, Mayor December 31, 2014 Full-time Mayor
William Fennoy, District 1 December 31, 2016 Retired
Corey Johnson, District 2 December 31, 2014 Business Owner
Mary Davis, District 3 December 31, 2016 School Development Director
Alvin Mason, District 4 December 31, 2014 Consultant
Bill Lockett, District 5 December 31, 2016 Retired
Joseph T. Jackson, III, District 6 December 31, 2014 Business Owner
Donnie Smith, District 7 December 31, 2016 GA State Patrol Officer
Wayne Guilfoyle, District 8 December 31, 2014 Business Owner
Marion Williams, District 9 December 31, 2016 Minister
Grady Smith, District 10 December 31, 2014 Business Owner
The daily operation of the Consolidated Government is directed by an Administrator, who is appointed by
and serves at the pleasure of the Commission. The Administrator is the head of the administrative branch of the
Consolidated Government, responsible to the Commission for the proper administration of all affairs of the
Consolidated Government.
Frederick L. Russell has been Administrator of the Consolidated Government since June 2004. From
January 2002 until he assumed the Administrator position, Mr. Russell served as the Consolidated Government’s
Deputy Administrator, Public Safety Portfolio. He attended the FBI National Academy, 150th Session. Some of the
former positions he has held include Deputy Chief, Richmond, Virginia Police Department; Executive Director,
Virginia State Crime Commission; and Chief of Police, City of Bedford, Virginia. Mr. Russell received a Master of
Science degree in Criminal Justice from Nova University and a Bachelor of Science degree from Virginia Tech.
Donna Williams, C.G.F.M, has served as the Director of Finance of the Consolidated Government since
November 2007. She has been employed by the County and the Consolidated Government for approximately 30
years and served as the Assistant Director of Finance from 1984 until she assumed the position of Interim Director
of Finance on March 1, 2006 and the position of Director of Finance on November 8, 2007. Ms. Williams earned a
Certified Governmental Financial Manager certificate in 1997 and received a B.B.A. degree in Accounting from
Augusta State University in 1979.
Consolidated Government Services
The Consolidated Government provides several services. The Consolidated Government provides police
protection services to residents of the Consolidated Government, the cost of which is financed by General Fund
revenues. The Consolidated Government provides fire protection services to most of the residents of the
Consolidated Government, the cost of which is financed by a special ad valorem property tax. The Consolidated
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Government also provides planning and zoning, library, recreational, cultural, ambulance, transit, building permits
and code enforcement, animal control, animal shelter, jail, court, and other general governmental services to its
residents and acquires, constructs, and maintains roads and infrastructure, the cost of which is financed by General
Fund revenues. The Consolidated Government acquires, constructs, and maintains roads, bridges, infrastructure,
and other public facilities, the cost of which is financed by General Fund revenues, a special ad valorem property tax
for capital expenditures, and special one percent sales and use tax proceeds. The Consolidated Government
provides enhanced municipal services within the area consisting of the former City, designated as the “Urban
Services District.” These enhanced services include fire protection, garbage collection, and street light maintenance,
the cost of which is financed by a special ad valorem property tax and other revenues generated within the Urban
Services District. The Consolidated Government provides water and sewer services to a portion of its residents, the
cost of which is financed primarily by charges to the Consolidated Government’s water and sewer customers. The
Consolidated Government operates a commercial airport and a general aviation airport, the cost of which is financed
primarily by revenues generated at the airports.
Consolidated Government Facilities
[To be updated]
The Consolidated Government maintains more than[ 947] miles of roads. The Consolidated Government’s
sheriff’s department, a full-service sheriff’s department, has [27] facility locations, a training facility, [528] sworn
officers, [400] vehicles, and [two] jails and maintains a 24-hour uniformed patrol. The Consolidated Government’s
fire department has [19] fire stations, [62] vehicles, [22] pumpers ranging from 1,250 to 1,500 gallons per minute,
[three] 1,500 gallon tankers, [five] aerial apparatus, [one] air and light support vehicle, [two] hazardous material
vehicles, and [288] firefighters. The National Board of Fire Underwriters’ fire insurance rating for the Consolidated
Government ranges from Class 2 to Class 6. The Consolidated Government’s fire department is also a licensed
emergency medical services first response organization and has two light rescue vehicles with emergency medical
transport capability and five emergency response command vehicles. The Consolidated Government owns and
operates [six] libraries.
The Consolidated Government’s recreation and parks department maintains numerous recreational
facilities, including [63] public parks and other facility locations containing approximately [1,016] acres. The
Consolidated Government recently completed construction of a new trade, exhibit, and event center (the “TEE
Center”) and a related parking deck. The TEE Center is an approximately 110,000 square foot facility located in
downtown Augusta adjacent to the Consolidated Government’s existing convention center.
The Consolidated Government’s utilities department operates a water supply, treatment, and distribution
system serving approximately 71,203 customers (at April 30, 2013). The average daily consumption of water from
the Consolidated Government’s water system for the year ended December 31, 2012 was 37.30 million gallons per
day. The Consolidated Government also operates a sanitary sewer collection and treatment system serving
approximately 57,958 customers (at April 30, 2013). The average daily use of the Consolidated Government’s
sewer system for the year ended December 31, 2012 was 33.40 million gallons per day.
The Consolidated Government owns two airports: the Augusta Regional Airport at Bush Field (“Augusta
Regional”) and Daniel Field Airport (“Daniel Field”). Augusta Regional is operated and managed by the Augusta
Aviation Commission and Daniel Field is operated by the General Aviation Commission. Each aviation
commission is an agency of the Consolidated Government. Augusta Regional is a regional commercial service,
non-hub airport located approximately seven miles south of downtown Augusta. Augusta Regional presently
consists of approximately 1,248 acres of land, a primary all-weather runway, a crosswind runway, a weather service
station, an air traffic control tower, a main terminal building, six aircraft gates utilized for passenger loading, public
parking facilities consisting of four surface lots, general aviation facilities, and approximately 180,000 square feet of
other rented buildings occupied by businesses involved in aeronautical activities. Regional Elite, Delta Airlines,
American Eagle and US Airways Express presently provide scheduled service to and from Augusta Regional.
Passengers totaled 272,851 in 2011 and 279,244 in 2012. Daniel Field is operated and managed by the General
Aviation Commission, which is an agency of the Consolidated Government. Daniel Field is a general aviation
airport with fixed base operations and is located approximately five miles east of downtown Augusta. Daniel Field
presently consists of approximately 0.474 square miles of land, two asphalt runways with parallel taxiways, a
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general aviation terminal building, public and private aircraft parking, vehicle parking, and a fixed base operations
facility providing general aviation services.
Employees, Employee Relations, and Labor Organizations
The Consolidated Government employed _____ persons in all departments of government as of
October 31, 2013, ______ full-time, ______ part-time and ______ temporary. No employees of the Consolidated
Government are represented by labor organizations or are covered by collective bargaining agreements, and the
Consolidated Government is not aware of any union organizing efforts at the present time. The Administrator of the
Consolidated Government believes that employee relations are good.
Demographic Information
Population. Set forth below is the population of the County for the census years 1970 through 2010 and an
estimate for calendar year 2012 (the most recent information available).
Year Population
1970 162,437
1980 181,629
1990 189,719
2000 199,775
2010 200,549
2012 202,587
Source: United States Census Bureau, 1970, 1980, 1990, 2000 and 2010 Census and 2012 Population Estimates.
Population By Age; Median Age. The following table presents estimated population by age for the County
for calendar year 2012, the most recent information available. The median age of the County for census year 2010
was 33.2.
Under 20 20 to 44 45 to 64 65 Years
Years Years Years and Over
27.4% 36.2% 24.6% 11.8%
Source: United States Census Bureau, 2012 Population Estimates.
Population by Race. The following table presents the estimated population by race for the County for
calendar year 2012, the most recent information available.
Black or
African
American
Indian and
Alaska
Native
Hawaiian
and Other
Pacific
Two or
More
Hispanic
or
White(1) American(1) Native(1) Asian(1) Islander(1) Other(1) Races Latino(2)
40.3% 54.9% 0.4% 1.7% 0.2% 0.1% 2.4% 4.9%
(1) Includes persons reporting only one race. (2) Hispanics may be of any race, so also are included in applicable race categories.
Source: United States Census Bureau, 2012 Population Estimates.
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Level of Education. The following table presents the estimated level of education of the population 25
years and over for the County for the year 2012, the most recent information available.
Less than 9th grade 5.1%
9th to 12 grade, no diploma 9.5
High school graduate (including equivalency) 29.1
Some college, no degree 27.7
Associate degree 8.4
Bachelor’s degree 13.2
Graduate or Professional degree 7.0
100.0%
Percent high school graduate or higher 85.4%
Percent bachelor’s degree or higher 20.2%
Source: United States Census Bureau, American Community Survey 1-Year Estimates.
Economic Information
The following information is provided to give prospective investors an overview of the general economic
condition in the County. These statistics have not been adjusted to reflect economic trends and are not to be relied
upon as a representation or guarantee of the Consolidated Government or of any other party.
Personal Income. The following table presents the estimated aggregate personal income figures (in
thousands) for the County, the State of Georgia and the United States for calendar years 2007 through 2011, the
most recent information available.
Year County State United States
2007 $5,664,479 $330,701,621 $11,900,562,000
2008 5,863,537 340,819,231 12,451,660,000
2009 5,791,594 326,021,698 11,852,715,000
2010 5,904,319 335,370,808 12,308,496,000
2011 6,100,830 353,142,249 12,949,905,000
Source: United States Department of Commerce, Bureau of Economic Analysis.
Per Capita Personal Income. The following table presents the estimated per capita income figures for the
County, the State of Georgia and the United States for calendar years 2007 through 2011, the most recent
information available.
Year County State United States
2007 $28,829 $35,369 $39,506
2008 29,551 35,857 40,947
2009 29,178 33,887 38,637
2010 29,391 34,531 39,791
2011 30,320 35,979 41,560
Source: United States Department of Commerce, Bureau of Economic Analysis.
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Median and Mean Income. The following table contains an estimate of the median and mean household
incomes in the County, the United States and the State of Georgia for the year 2012, the most recent information
available.
United States Georgia County
Median Income $51,371 $47,209 $37,154
Mean Income 71,317 65,623 50,099
Source: United States Census Bureau, 2011 American Community Survey 1-Year Estimates.
Poverty Levels. The following table contains an estimate of the percentage of all people that were living
below the poverty level in the County, the United States and the State of Georgia for the year 2013, the most recent
information available.
United States Georgia County
15.9% 19.2% 26.4%
Source: United States Census Bureau, 2012 American Community Survey 1-Year Estimates.
Income Distribution. The following table contains an estimate of the household income distributions for
households in the County for the year 2012, the most recent information available.
Income
Percent of
Population
Less than $10,000 11.1%
$10,000 to $14,999 5.3
$15,000 to $24,999 11.7
$25,000 to $34,999 10.1
$35,000 to $49,999 14.4
$50,000 to $74,999 19.1
$75,000 to $99,999 13.5
$100,000 to $149,999 8.5
$150,000 to $199,999 3.3
$200,000 or more 3.0
100.0%
Source: United States Census Bureau, 2012 American Community Survey 1-Year Estimates.
Median Home Values. The following table contains the median home value for the County, the State and
the United States for census years 1980 through 2000, an estimate for the year 2011 for the State and the United
States and an estimate for the year 2012 for the County based upon an average of data from the years 2009-2011, the
most recent information available.
Year County State of Georgia United States
1980 $ 32,800 $ 36,900 $ 47,200
1990 58,300 71,300 79,100
2000 76,800 111,200 119,600
2012 105,900 142,300 171,900
Source: United States Census Bureau, 1980, 1990, 2000 U.S. Census and 2012 American Community Survey
1-Year Estimates.
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Building Permits. Set forth below are the number and the estimated total value of new construction
building permits issued by Richmond County, broken down by commercial/industrial and residential permits, for the
last five fiscal years and for the current fiscal year through June 30, 2013. Permit value is based upon estimates
provided by each permit applicant and no representation is made as to the accuracy of such estimates.
Summary of Richmond County Building Permits
Commercial/ Residential
Industrial/Other Single Family Multi-Family
Year Permits Value Permits Value Units Value
2013(1) 52 $ 51,658,522 190 $71,638,399 12 $ 1,229,238
2012 63 97,306,839 375 65,908,783 225 11,156,023
2011 446 180,773,110 122 21,578,022 78 4,743,521
2010 459 161,650,309 346 60,816,319 163 35,348,959
2009 88 78,032,200 319 29,906,412 93 5,831,361
2008 123 110,183,122 194 21,904,175 7 994,000
(1) Through June 30, 2013.
Source: Augusta License and Inspection Department. Numbers for the cities of Hephzibah and Blythe are not
included.
Banking Deposits. The following table contains the number of banking institutions and the total banking
deposits (in thousands) for all FDIC-insured institutions in the County for the last five fiscal years ended June 30
(the most current information available).
Year Institutions Deposits
2008 13 $2,736,534
2009 13 2,907,589
2010 13 3,023,897
2011 13 3,144,574
2012 13 3,129,325
Source: Federal Depository Insurance Corporation.
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Employment Statistics
Largest Employers. The following tables contain the ten largest manufacturing employers and the nine
largest non-manufacturing employers located within the Service Area as of January 1, 2012 (the most recent
information available), their industry and their approximate number of employees. There can be no assurance that
any employer listed below will continue to operate or will continue employment at the level stated. No independent
investigation has been made of, and no representation can be made as to, the stability or financial condition of the
companies listed below.
Largest Manufacturing Employers in Richmond County
Employer Industry Employees
1. EZ GO Textron Golf Cart/Utility Vehicles 1,277
2. Covidien Disposable Medical Supplies 850
3. International Paper Bleached Paperboard 820
4. Kellogg’s Cookies, Crackers and Cereal Products 535
5. FPL Food, LLC Beef Products 500
6. Proctor & Gamble Laundry Detergent 450
7. Thermal Ceramics Ceramic Fiber 444
8. Augusta Newsprint Newsprint 374
9. Boral Brick Bricks 363
10. PCS Nitrogen Nitrogenous Fertilizer 350
Source: Augusta Economic Development Authority.
Largest Non-Manufacturing Employers in Richmond County
Employer Industry Employees
1. U.S. Army Signal Center/Fort Gordon Military 19,844(1)
2. Georgia Regents University Higher Education 4,656
3. Richmond County School System Education 4,418
4. University Hospital Healthcare 3,200
5. Georgia Regents Hospitals Healthcare 3,054
6. Augusta-Richmond County Municipal Government 2,612
7. Veteran’s Affairs Medical Centers Healthcare 2,082
8. East Central Regional Hospital Healthcare 1,488
9. Doctors Hospital Healthcare 1,210
(1) Includes both military and civilian employees.
Source: Augusta Economic Development Authority.
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Labor Statistics. The following table reflects the County labor force and the unemployment rates in the
County, the State and the United States for the last five calendar years and for the month of August 2013, the most
recent information available.
2008 2009 2010 2011 2012 2013
Total Labor Force 91,778 90,440 87,505 87,830 89,272 88,560
Employed 85,162 81,394 78,036 78,540 80,030 79,584
Unemployed 6,616 9,046 9,469 9,290 9,242 8,976
County Unemployment Rate 7.2% 10.0% 10.8% 10.6% 10.4% 10.1%
State Unemployment Rate 6.3% 9.8% 10.2% 9.8% 9.0% 8.3%
U.S. Unemployment Rate 5.8% 9.3% 9.6% 8.9% 8.1% 7.3%
Source: State of Georgia Department of Labor.
Industry Mix. The following table sets forth an estimate of the industry mix within the County, based upon
the average number of employees employed in the indicated industry covered by the State Trust Fund
(unemployment insurance) for calendar year 2011 (the most current information available). The estimates include
persons employed on a job site in the County regardless of where they reside.
Industry(1) Number of
Firms
Number of
Employees(2)
Agriculture, Forestry, Fishing and Hunting 10 N/A
Mining 4 96
Construction 354 4,058
Manufacturing 147 7,526
Utilities 8 217
Wholesale Trade 189 2,495
Retail Trade 769 9,740
Transportation and Warehousing 105 2,114
Information 68 1,583
Finance and Insurance 242 2,039
Real Estate and Rental and Leasing 206 1,010
Professional, Scientific and Technical Services 477 4,287
Management of Companies and Enterprises 29 271
Administrative and Support and Waste
Management and Remediation Services 246 7,342
Educational Services 37 740
Health Care and Social Assistance 651 16,943
Arts, Entertainment and Recreation 50 1,222
Accommodation and Food Services 425 9,519
Other Services (except Public Administration) 361 2,457
Federal Government 62 7,542
State Government 47 9,640
Local Government 69 7,665
Unclassified 130 147
ALL INDUSTRIES(2) 4,686 98,877
(1) These data use the North American Industrial Classification System (NAICS) categories (as opposed to Standing
Industrial Classification (SIC) Categories). (2) Figures may not sum accurately due to rounding as all figures presented represent annually prepared monthly
averages.
Source: Georgia Department of Labor.
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Military Installations
Fort Gordon is 1½ miles from the Consolidated Government, 60 miles west of Columbia, South Carolina,
and 150 miles southeast of Atlanta, Georgia. It encompasses four counties (Richmond, Columbia, McDuffie and
Jefferson) and sits on 55,597 acres. Originally established as Camp Gordon in December 1941, it was designated as
a permanent installation in 1956.
Over its 69-year history, Fort Gordon has adapted to new missions, growing to respond to the Army’s
needs and the world’s situations. The installation is widely known as the home of the Signal Corps and U.S. Army
Signal Center, the Armed Forces’ largest information technology and communications training site. In fiscal year
2012, more than 8,500 enlisted personnel and officers were trained in 160 high-tech courses involving 18 different
military occupational specialties and officer skills. The Center not only trains Army students, but also instructs Air
Force, Navy and Marine service members in the communications arena. The Signal Center serves as the personnel
proponent for Soldiers in Signal careers, including 60,000 Active Army, United States Army Reservists and Army
National Guard worldwide.
Fort Gordon is a vibrant installation with 18 major military commands and organizations, featuring joint
service presence of thousands of sailors, airmen and marines as well as soldiers. There is a growing synergy between
military intelligence, communications and military medical communities. Fort Gordon is also home to the following
organizations:
Dwight David Eisenhower Army Medical Center: serves nearly 61,000 beneficiaries (active duty,
family members and retirees) within a 40-mile radius; Eisenhower Army Medical Center, which
employs the largest number of Fort Gordon civilians (1600+), is one of the Army’s most advanced
health care and tracking medical facilities. There is also a Warrior Transition Battalion and campus
with nearly 400 ‘Wounded Warriors.’
Headquarters, United States Army Dental Laboratory: the Army’s only dental lab that supports
Department of Defense prosthetic and orthodontic services
Headquarters, Southern Regional Dental Command: controls five dental command and two dental
clinic commands in the Southeast region
Headquarters, US Army Public Health Command Region South: joint mission services eleven states,
Caribbean and Central America
NSA-CSS Georgia: one of three joint regional centers that provide global operational intelligence;
recently completed construction on a 575,000 sq. ft. facility
513th Military Intelligence Brigade: conducts theater-level, multi-discipline intelligence and security
operations during war and military operations other than war
35th Signal Brigade: deploys, installs, operates, manages and maintains and protects theater tactical
communications in support of joint and combined operations for all combatant commanders
United States Army Reserves (Regional Training Site-Medical): one of three Army sites that provide
integrated combat health support training and medical logistics support to Army Reserve and
Department of Defense units
Georgia Army National Guard: serves as home to the Youth Challenge Academy which helps
wayward youth obtain guidance and discipline in their lives; and the 201st Regional Support Group,
278th Military Police Company, and the 1148th Transportation Company.
7th Signal Command (NETCOM) at Fort Gordon reactivated. Its commander is Brigadier General
John Morrison, the third general officer assigned to the installation joining BG LaWarren Patterson,
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Chief of Signal and COL John Lamoureux, EAMC Commander. 7th Signal Command added several
hundred military and civilian employees to the on-base Fort Gordon ‘community.’
Fort Gordon is the largest employer in the Central Savannah River Area with an annual economic impact of
over $2.1 billion dollars in direct and indirect costs. To support the missions outlined above, Fort Gordon had an
average workforce of over 24,000, which consist of 15,000 military personnel and nearly 9000 civilians. When you
add over 21,900 military family members, nearly 11,300 civilian family members, 12,770 retired military and
34,132 retiree family members, the Fort Gordon ‘community’ now has a population in excess of 104,000. Since Fort
Gordon is not a Base Realignment and Closure Program -impacted installation, missions are growing due to the
Army’s Transformation. As a result, the number of military-connected children increases. This growth has a direct
impact on the local school system’s ability to provide support, so a direct liaison with the local school board has
been established.
Annual health care purchased from the Central Savannah River Area’s medical community in fiscal year
2012 was $157 million dollars. School Impact Aid totaled $1.5 million dollars and soldier tuition assistance $3.0
million dollars. Purchases and contracts for fiscal year 2012 totaled $555.3 million dollars. Programmed major
construction currently during fiscal year 2012 nearly totaled $86.2 million dollars and consisted of training barracks
upgrades, permanent party barracks, infrastructure upgrades, etc.
Fort Gordon has the versatility to adapt to a wide range of diverse and joint missions, in addition to the
ones for which it is currently responsible. Upgrades to the infrastructure are underway that will increase capacity
and accommodate this mission expansion. Outstanding local and state support, coupled with a shared vision, paves
the way for unprecedented teaming between Fort Gordon and the Central Savannah River Area.
Source: Public Affairs Office, Fort Gordon, Georgia, September 19, 2012.
[Remainder of Page Intentionally Left Blank]
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CONSOLIDATED GOVERNMENT DEBT STRUCTURE
Summary of Consolidated Government Debt By Category
Set forth below is information concerning debt of the Consolidated Government as of October 1, 2013.
The information set forth below should be read in conjunction with the Consolidated Government's financial
statements included as Appendix A hereto.
Amounts Amount To Be
Amount Outstanding Outstanding
Authorized (Less Bond Fund Upon Issuance of
Category of Debt But Unissued Installments Paid) Series 2013 Bonds
General Obligation Bonds(1) — $ 30,000,000 $ 30,000,000
Intergovernmental Contract(2)
Coliseum Authority(3) — 19,795,000 19,795,000
Solid Waste Management Authority(4) — 9,430,000 9,430,000
Augusta Urban Redevelopment Agency(5) 7,040,000 7,040,000
Revenue Bonds(6)
Water and Sewerage System — 480,500,000 480,500,000
Augusta Regional Airport — 19,605,000 19,605,000
Notes Payable
GEFA Notes(7) 28,004,278 28,004,278
Capital Leases(8) 16,888,000 16,888,000
Total
(1) General obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. (2) These obligations are represented by (a) intergovernmental contracts (the “Coliseum Agreements”) with the Augusta-Richmond County Coliseum
Authority which are pledged to the payment of a series of revenue bonds issued by the Augusta-Richmond County Coliseum Authority (the “Coliseum Authority”), (b) intergovernmental contracts with the Agency, which are pledged to the payment of two series of revenue bonds issued by the Agency,
including the Series 2013 Bonds and (c) intergovernmental contracts with the Solid Waste Management Authority of Augusta (the “Solid Waste
Management Authority”), which are pledged to the payment of two series of revenue bonds issued by the Solid Waste Management Authority of
Augusta. These obligations are general obligations of the Consolidated Government to which its faith and credit and taxing power are pledged. These
obligations do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED
GOVERNMENT DEBT STRUCTURE – Limitations on Consolidated Government Debt” herein. (3) The Consolidated Government’s obligation to levy an ad valorem tax to make payment to the Coliseum Authority pursuant to the Coliseum
Agreements is subject to the legal limit described in “CONSOLIDATED GOVERNMENTAL AD VALOREM TAXATION – Annual Tax Levy and Limitation on Annual Tax Levy” herein. (4) The Consolidated Government’s obligation to levy an ad valorem tax to make payment to the Solid Waste Management Authority pursuant to its
intergovernmental contracts with the Solid Waste Management Authority of Augusta is subject to the legal limit described in “CONSOLIDATED
GOVERNMENT AD VALOREM TAXATION – Annual Tax Levy and Limitation on Annual Tax Levy” herein. (5) The Consolidated Government’s obligation to levy an ad valorem tax to make payments to the Agency pursuant to its intergovernmental contracts with
the Agency is subject to the legal limit described in “CONSOLIDATED GOVERNMENT AD VALOREM TAXATION – Annual Tax Levy and
Limitation on Annual Tax Levy” herein. (6) Limited obligations of the Consolidated Government and payable solely from revenues derived from the named enterprise owned and operated by the Consolidated Government. These obligations do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit
described in “CONSOLIDATED GOVERNMENT DEBT STRUCTURE – Limitations on Consolidated Government Debt” herein and do not count
against the Consolidated Government’s debt limitation. (7) General obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. These obligations are represented
by (a) four notes payable to the Georgia Environmental Finance Authority and (b) one note payable to the United States federal government. Although
the intent of the Consolidated Government is to pay these obligations from revenues of the Consolidated Government’s water and sewer system, these
obligations constitute general obligations of the Consolidated Government to which its full faith and credit and taxing power are pledged. These
obligations do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED
GOVERNMENT DEBT STRUCTURE – Limitations on Consolidated Government Debt” herein and do not count against the Consolidated
Government’s debt limitation. (8) The financial obligations of the Consolidated Government under the leases do not constitute general obligations of the Consolidated Government to which its faith and credit or taxing power are pledged, but are subject to and dependent upon lawful appropriations of general revenues being made by
the City Commission to pay the lease payments due in each fiscal year under the leases. The Consolidated Government’s obligations under the leases
are from year to year only and do not constitute a mandatory payment obligation of the Consolidated Government in any fiscal year in which funds are
not appropriated by the Consolidated Government to pay the lease payments due in such fiscal year. The Consolidated Government’s obligations
under the leases do not constitute debt of the Consolidated Government for purposes of the constitutional debt limit described in “CONSOLIDATED
GOVERNMENT DEBT STRUCTURE – Limitations on Consolidated Government Debt” herein and do not count against the Consolidated
Government’s debt limitation.
Attachment number 7 \nPage 32 of 62
Item # 30
26
There has never been a default in the payment of the principal of or interest on any general obligation
bonds issued by the Consolidated Government.
Proposed Debt
[To be Updated]
The Consolidated Government is presently considering a proposal to enter into one or more additional
intergovernmental contracts (similar to the Intergovernmental Contracts described in “CONSOLIDATED
GOVERNMENT DEBT STRUCTURE – Summary of Consolidated Government Debt by Category” herein), which
contracts would be pledged to the payment of revenue bonds issued to finance an approximate $20 million economic
development project consisting of a new hotel and public parking garage near the Consolidated Government's trade,
exhibit, and event center currently under construction. Although the project is expected to be self-supporting, the
contracts would provide for repayment of the revenue bonds by the Consolidated Government in the event that
revenues generated by the project are insufficient for that purpose. The Consolidated Government may consider
other economic development proposals supported by intergovernmental contracts in the future but is not actively
considering other proposals at this time.
Debt Service Requirements
Set forth below are the annual debt service requirements of the Consolidated Government for all categories
of debt upon the issuance of the Series 2013 Bonds, including the Series 2013 Bonds.
Revenue Bonds Total
Year Ending General Intergovernmental Water and Augusta Capital Debt Service
December 31 Obligation Contracts Sewerage System Regional Airport Notes Leases Requirements
2013 $ — $ — $ — $ — $4,304,906.72 $ 802,180
2014 13,536,000 31,789,512.50 1,037,088 4,396,424.36 802,180
2015 18,086,000 31,792,672.50 1,037,088 4,396,424.36 802,180
2016 — 31,792,172.50 1,037,088 4,207,088.62 802,180
2017 — 31,790,972.50 1,037,088 4,017,752.84 802,180
2018 — 31,791,622.50 1,037,088 2,179,218.49 802,180
2019 — 31,794,122.50 1,037,088 1,442,380.77 802,180
2020 — 31,790,272.50 1,037,088 1,084,204.56 802,180
2021 — 31,789,172.50 1,037,088 1,084,204.56 802,180
2022 — 31,791,860.00 1,037,088 1,084,204.56 802,180
2023 — 31,791,585.00 1,037,088 1,084,204.56 802,180
2024 — 31,791,155.00 1,037,088 1,084,204.56 802,180
2025 — 31,789,605.00 2,392,088 1,084,204.56 802,180
2026 — 31,790,720.00 2,389,595 1,084,204.56 802,180
2027 — 31,792,435.00 2,393,357 1,084,204.56 802,180
2028 — 31,791,935.00 2,392,831 1,084,204.56 17,222,242
2029 — 31,790,500.00 2,391,588 1,084,204.56 —
2030 — 31,808,725.00 2,390,573 1,084,204.56 —
2031 — 31,813,425.00 2,389,652 861,247.51 —
2032 — 31,811,625.00 2,390,175 549,105.84 —
2033 — 31,337,525.00 2,389,493 91,516.90 —
2034 — 29,448,775.00 2,393,660 — —
2035 — 29,451,212.50 2,392,162 — —
2036 — 29,451,950.00 — — —
2037 — 29,448,100.00 — — —
2038 — 29,451,775.00 — — —
2039 — 29,449,300.00 — — —
2040 — 15,547,525.00 — — —
2041 — 15,557,525.00 — — —
2042 — 16,265,025.00 — — —
Total $31,622,000 $859,502,802.50 $37,713,142 $38,372,316.57 $29,254,942
Attachment number 7 \nPage 33 of 62
Item # 30
27
Overlapping Debt
In addition to the Consolidated Government’s general obligation debt, property owners in the Consolidated
Government are responsible for any debt obligations of other taxing entitles in the proportion to which the
jurisdiction of the Consolidated Government overlaps such entities. Set forth below is the estimated overlapping
general obligation debt and estimated overlapping property tax supported or guaranteed revenue debt of the
Consolidated Government as of October 1, 2013. Although the Consolidated Government has attempted to obtain
accurate information as to the outstanding overlapping debt, it does not warrant its completeness or accuracy, as
there is no central reporting entity that has this information available, and the amounts are based on information
supplied by others.
Name of Overlapping Entity
Amount of
of Authorized
but Unissued Debt
Amount
of Outstanding Debt
(less Bond Fund)
Percent of Outstanding Debt
Chargeable to Property in the
Consolidated Government(1)
Richmond County School District $ — $105,785,000 100.00%
(1) The percentage of the overlapping entity’s outstanding debt chargeable to property in the Consolidated
Government is calculated by dividing the gross assessed valuation of property within the territorial limits of the
Consolidated Government in 2013 by the gross assessed valuation of property in the overlapping entity in 2013.
Debt Ratios
Set forth below is the general obligation property tax supported debt per capita of the Consolidated
Government at December 31 of the years 2008 through 2012.
Year Ended
December 31
Direct Tax
Supported Debt
Overlapping Tax
Supported Debt
Overall Tax
Supported Debt
2012 $209.79 $644.24 $854.03
2011 211.89 159.56 371.45
2010 310.37 309.15 619.52
2009 257.57 440.51 698.08
2008 210.02 565.45 775.47
Set forth below is the general obligation property tax supported debt of the Consolidated Government
expressed as a percentage of total assessed value of taxable property within the Consolidated Government as of
December 31 of each of the years 2008 through 2012.
Year Ended
December 31
Direct Tax
Supported Debt
Overlapping Tax
Supported Debt
Overall Tax
Supported Debt
2012 0.91% 2.81% 3.72%
2011 0.94 0.62 1.56
2010 1.37 1.21 2.58
2009 1.18 1.73 2.91
2008 0.82 2.21 3.03
Attachment number 7 \nPage 34 of 62
Item # 30
28
Set forth below is the general obligation property tax supported debt of the Consolidated Government
expressed as a percentage of total estimated market value of taxable property within the Consolidated Government
at December 31 of each of the years 2008 through 2012.
Year Ended
December 31
Direct Tax
Supported Debt
Overlapping Tax
Supported Debt
Overall Tax
Supported Debt
2012 0.32% 0.99% 1.31%
2011 0.33 1.12 1.45
2010 0.49 0.88 1.37
2009 0.47 0.69 1.16
2008 0.33 0.88 1.21
Set forth below is the general obligation property tax supported debt of the Consolidated Government
expressed as a percentage of per capita income in Richmond County as of December 31, 2008 through 2012.
Year Ended
December 31
Direct Tax
Supported Debt
Overlapping Tax
Supported Debt
Overall Tax
Supported Debt
2012 1.03% 3.16% 4.19%
2011 1.12 0.53 1.65
2010 1.64 1.03 2.67
2009 1.36 1.47 2.83
2008 0.71 1.91 2.62
Debt History
Set forth below is information concerning the different categories of liabilities (excluding interfund
payables and payables to component units) of the Consolidated Government outstanding at December 31, 2008
through 2012.
Amount Outstanding as of December 31
Category
Of Liabilities
2008
2009
2010
2011
2012
Short-Term $ 74,528,031 $ 69,922,261 $ 45,878,431 $ 18,706,389 $ 22,645,502
Long-Term 553,267,410 571,671,113 603,106,085 648,575,375 591,815,408
Total $627,795,441 $641,593,374 $648,984,516 $667,281,764 $614,460,910
Limitations on Consolidated Government Debt
The Constitution of the State of Georgia provides that the Consolidated Government may not incur long-
term obligations payable out of general property taxes without the approval of a majority of the qualified voters of
the Consolidated Government voting at an election called to approve the obligations. In addition, under the
Constitution of the State of Georgia, the Consolidated Government may not incur long-term obligations payable out
of general property taxes in excess of 10 percent of the assessed value of all taxable property within the
Consolidated Government.
Short-term obligations (those payable within the same calendar year in which they are incurred), lease and
installment purchase obligations subject to annual appropriation, and intergovernmental obligations (such as the
Capital Leases and Intergovernmental Contracts described in “CONSOLIDATED GOVERNMENT DEBT
STRUCTURE – Summary of Consolidated Government Debt by Category” herein) are not subject to the legal
limitations described above. In addition, refunded obligations cease to count against the Consolidated
Government’s debt limitation upon being refunded. Georgia law provides, however, that no lease or installment
Attachment number 7 \nPage 35 of 62
Item # 30
29
purchase contract subject to annual appropriation may be delivered if the principal portion of such contract, when
added to the amount of debt subject to the debt limitation described above, exceeds 10 percent of the assessed value
of all taxable property within the Consolidated Government. Georgia law also provides that no lease or installment
purchase contract subject to annual appropriation with respect to real property may be developed and executed or
renewed, refinanced, or restructured if the lesser of either of the following is exceeded:
(1) the average annual payments on the aggregate of all such outstanding contracts exceed 7.5 percent
of the governmental fund revenues of the Consolidated Government for the calendar year preceding the delivery of
such contract plus any available special county one percent sales and use tax proceeds collected; or
(2) the outstanding principal balance on the aggregate of all such outstanding contracts exceeds
$25 million.
As computed in the table below, based upon the 2013 tax digest, the Consolidated Government could incur
(upon necessary voter approval) approximately $______ million of long-term obligations payable out of general
property taxes (or general obligation bonds).
Computation of Legal Debt Margin
Assessed Value of taxable property
as of December 31, 2013
Debt Limit (10% of Assessed Value)
Amount of Debt Applicable to Debt Limit 30,000,000
Legal Debt Margin
CONSOLIDATED GOVERNMENT AD VALOREM TAXATION
Introduction
An important source of revenue to fund the operations of the Consolidated Government is ad valorem
property taxes. Ad valorem property taxes accounted for an annual average of approximately _____% of
Consolidated Government General Fund revenues for the years ended December 31, 2008 to 2012 and are budgeted
to account for approximately 29.9% of General Fund revenues for the year ending December 31, 2013. Ad valorem
property taxes are levied annually in mills (one tenth of one percent) upon each dollar of assessed property value.
Property Subject to Taxation
Ad valorem property taxes are levied, based upon value, against real and personal property within the
Consolidated Government. There are, however, certain classes of property which are exempt from taxation,
including public property, religious property, charitable property, property of nonprofit hospitals, nonprofit homes
for the aged, and nonprofit homes for the mentally handicapped, college and certain educational property, public
library property, certain farm products, certain air and water pollution control property, and personal effects.
In addition, the Consolidated Government allows exemptions from ad valorem taxation for (1) homesteads,
or owner-occupied residences, of all persons, in the amount of $5,000 of assessed value (this exemption, however, is
inapplicable to taxes levied to pay bonded indebtedness), (2) homesteads, or owner-occupied residences, of persons
who are over age 65 and whose net income from all sources (including the spouse’s income) does not exceed
$10,000, in the amount of $10,000 of assessed value (this exemption, however, is inapplicable to taxes levied to pay
bonded indebtedness), (3) homesteads, or owner-occupied residences, of disabled veterans and certain un-remarried
surviving spouses of disabled veterans, not to exceed the greater of $50,000 or an amount determined under federal
law, (4) homesteads, or owner-occupied residences, of persons who are totally disabled with net income from all
sources (including the spouse’s income) not exceeding $20,000, for the full value of that homestead (this exemption,
however, is inapplicable to taxes levied to pay bonded indebtedness), (5) homesteads, or owner-occupied residences,
of persons who are totally disabled, in the amount of $10,000 of assessed value (this exemption, however, is
Attachment number 7 \nPage 36 of 62
Item # 30
30
inapplicable to taxes levied to pay bonded indebtedness), (6) homesteads, or owner-occupied residences, of
un-remarried surviving spouses of peace officers or firefighters who were killed in the line of duty, for the full value
of that homestead, and (7) the inventory of companies that manufacture or warehouse goods in Richmond County,
known as the “freeport” exemption.
Assessed Value
Assessed valuation, which represents the value upon which ad valorem property taxes are levied, is
calculated as a percentage of fair market value. Georgia law requires taxable tangible property to be assessed, with
certain exceptions, at 40 percent of its fair market value and to be taxed on a levy made by each tax jurisdiction
based on the assessed valuation. Georgia law requires certain agricultural real property to be assessed for ad
valorem property tax purposes at 75 percent of the value of which other real property is assessed, requires certain
historical property to be valued at a lower fair market value for ad valorem property tax purposes, and requires
certain agricultural, timber, and environmentally sensitive real property and certain single-family real property
located in transitional developing areas to be valued at their “current use value” (as opposed to fair market value).
The chief appraiser of the Consolidated Government is required to submit a certified list of assessments for
all taxable property, except motor vehicles and property owned by public utilities, within Richmond County to the
Richmond County Board of Tax Assessors. The Richmond County Tax Commissioner is required to present the tax
returns to the Board of Tax Assessors by April 11 of each year. The Board of Tax Assessors is required to complete
its revision and assessment of returns and to forward the completed digest to the Tax Commissioner by June 1 of
each year. The Tax Commissioner then has to forward the digest to the State of Georgia Revenue Commissioner for
examination and approval. The State of Georgia Revenue Commissioner has the authority to examine the digest for
the purpose of determining if the valuations of property are reasonably uniform and equalized between and within
counties. Assessments may also be subject to review at various stages by the Richmond County Board of
Equalization and by state courts.
The State of Georgia Motor Vehicle Tax Unit assesses the value of motor vehicles by make, model, and
year by county and provides this information to each county tax office. The State of Georgia Property Tax Unit
assesses the value of the property of public utilities and divides the assessment into two parts, assessed value of
property and assessed value of franchise, and provides these amounts to the Consolidated Government, which bills
these taxes to the utilities.
Annual Tax Levy and Limitation on Annual Tax Levy
The Consolidated Government determines a rate of levy for each fiscal year by computing a rate which,
when levied upon the assessed value of taxable property within its territorial limits, will produce the necessary
amount of property tax revenues. The Consolidated Government then levies its ad valorem property taxes.
In 1980, the voters of Richmond County approved a local amendment to the Constitution of the State of
Georgia that prohibits any taxing jurisdiction in Richmond County from levying or collecting ad valorem taxes in
any tax year at a mill rate higher than the ad valorem tax mill rate described below, unless the mill rate is approved
by the voters. The maximum mill rate each such local taxing jurisdiction may levy in any tax year without a
referendum is determined as follows: (1) multiply the mill rate levied by the local taxing jurisdiction for the tax year
beginning January 1, 1979, exclusive of any grants from the State of Georgia that may have been used to reduce the
net millage rate for 1979, by 107%; (2) then multiply the mill rate determined in (1) above by a fraction the
numerator of which is the net taxable digest for the local taxing jurisdiction for the tax year preceding the year the
tax is to be levied rounded off to the nearest $10,000,000, and the denominator of which is the net taxable digest for
the local taxing jurisdiction for the tax year in which the levy is to be made, rounded off to the nearest $10,000,000
(the “Gross Tax Cap”); (3) then, reduce the mill rate determined in (2) above by the mill rate that, if levied against
the taxable property within the local taxing jurisdiction, would produce an amount of revenue equal to the amount of
any proceeds received by the local taxing jurisdiction in the immediately preceding tax year from a local sales and
use tax (the “Tax Cap Available After Sales Tax Credit”). The mill rate determined after the reduction provided for
in (3) above is the maximum mill rate that may be levied in the applicable tax year by the local taxing jurisdiction
except as described in the first sentence of this paragraph.
Attachment number 7 \nPage 37 of 62
Item # 30
31
Set forth below are (a) a table showing calculations of the Gross Tax Cap and the Tax Cap Available After
Sales Tax Credit for each of the Consolidated Government’s taxing jurisdictions: (1) the General Fund, (2) Urban
Services Fund and (3) Fire Protection Fund (together, the “Taxing Jurisdictions”), (b) a table reflecting the
remaining tax cap available to be levied under the current Tax Cap Available After Sales Tax Credit for each of the
Taxing Jurisdictions and (c) a table reflecting the Consolidated Government’s utilization of the current tax cap for
each of the Taxing Jurisdictions. Each such table reflects calculations for 2013.
Gross Tax Cap
General
Fund
Urban
Services
Fund
Fire
Protection
Fund
1979 Millage Rate 16.520 25.960 2.900
1979 Millage Rate at 7% Growth 17.676 27.777 3.103
Prior Year Digest (in 000,000’s) $4,651 $918 $3,617
Current Year Digest (in 000,000’s) $4,687 $899 $3,675
Gross Tax Cap(1) 17.541 28.364 3.054
(1) Calculated as follows: (1979 Millage Rate x 1.07) (Prior Year Digest/Current Year Digest)
Tax Cap Available After Sales Tax Credit
General
Fund
Urban
Services
Fund
Fire
Protection
Fund
Gross Tax Cap(1) 17.541 28.364 3.054
Sales Tax Credit(2) 5.983(3) 9.788 0.000
Tax Cap Available After Sales Tax Credit 11.558 18.576 3.054
(1) Calculated as follows: (1979 Millage Rate x 1.07) (Prior Year Digest/Current Year Digest).
(2) Calculated as follows: (Prior Year Sales Tax Collections/ Current Year digest). Includes sales tax collected
outside the Urban Services District. (3) Includes only sales tax collected outside the Urban Services District.
Tax Cap Available After Sales Tax Credit Less Total Millage
General
Fund
Urban
Services
Fund
Fire
Protection
Fund
Tax Cap Available After Sales Tax Credit 11.558 18.576 3.054
Less Net Millage Rate 8.042 7.987 2.140
Less Capital Outlay Millage 0.781 0.000 0.000
Tax Cap Available After Sales Tax Credit
and Less Total Millage 2.735 10.589 0.914
Utilization of Tax Cap
General
Fund
Urban
Services
Fund
Fire
Protection
Fund
$ Amount Available to be levied Under Tax Cap and
not assessed in 2013 (000’s) $12,817 $9,520 $3,359
% of Tax Cap Utilized in 2013 84.4% 62.7% 70.1%
Attachment number 7 \nPage 38 of 62
Item # 30
32
In the event the Consolidated Government desires to seek approval at a referendum for the levy in any tax
year of a mill rate greater than the mill rate determined as described above, the Consolidated Government must hold
not less than three public hearings on the proposed mill rate at different locations within the limits of the
Consolidated Government prior to the date of the referendum. Notice of each such public hearing must be published
in the legal organ of Richmond County for at least three consecutive weeks immediately preceding the week the
meeting is to be held and must also be made as may otherwise be required by law.
The tax limitation described above excludes any expenditures made or caused to be made by the
Consolidated Government as determined from time to time on a case by case basis for the following express
purposes: (a) bonded indebtedness incurred as a result of a referendum by the voters approving such bonded
indebtedness, and (b) any expenditure for the replacement of or provision for any direct loss suffered by the
Consolidated Government as the result of any peril, catastrophe, or emergency that includes, but is not limited to,
fire, lightning, wind, hail, water, storm, war, insurrection, riot, earthquake, nuclear occurrence, seizure, explosion,
freezing, aircrafts, vehicles, or other similar catastrophe or acts of God; with the amount to be levied to cover such
emergency not to exceed the actual cash outlay, considering all insurance payments from other sources to which the
Consolidated Government may be entitled, which the Consolidated Government actually incurs as the result of said
loss, including professional fees and other similar expenses required to place the Consolidated Government in the
same position in which it would have been had such perils, catastrophe, or emergency not occurred; provided,
however, the Consolidated Government declares by a two-thirds majority that the emergency does exist and the
expenditures are in fact to be made as the result of the emergency.
The General Assembly of the State of Georgia is permitted by local law, to authorize the levy of additional
assessments to provide for capital improvements, judicial commands and precepts, or mandated programs not
funded by state or federal funds.
Property Tax Collections
The Consolidated Government bills and collects its own property taxes. Real and personal property taxes,
except motor vehicle taxes, are levied in July of each year on the assessed value listed as of January 1. Taxes levied
by the Consolidated Government in July are normally billed on September 15 and are normally payable on or before
November 15. Motor vehicle taxes are levied, due, and collected on a staggered basis throughout the entire calendar
year. Interest of 12% per annum applies to taxes paid after the due date, and a one-time penalty of 10% applies to
taxes paid more than 90 days after the due date.
All taxes levied on real and personal property, together with interest thereon and penalties for late payment,
constitute a perpetual lien on and against the property taxed arising after January 1 in the year in which taxed. The
lien normally becomes enforceable on March 20 of the following year. Georgia law provides that taxes must be
paid before any other debt, lien, or claim of any kind, except for certain claims against the estate of a decedent and
except that the title and operation of a security deed is superior to the taxes assessed against the owner of property
when the tax represents an assessment upon property of the owner other than the property specifically subject to the
title and operation of the security deed.
Collection of delinquent real property taxes is enforceable by tax sale of such realty. Delinquent personal
property taxes are similarly enforceable by seizure and sale of the taxpayer’s personal property. There can be no
assurance, however, that the value of property sold, in the event of a tax sale, will be sufficient to produce the
amount required to pay in full the delinquent taxes, including any interest or penalties thereon.
When the last day for the payment of taxes has arrived, the tax collector may notify the taxpayer in writing
of the fact that the taxes have not been paid and that, unless paid, an execution will be issued. At any time after
thirty days from giving the notice described in the preceding sentence, the Clerk of the Consolidated Government
may issue an execution for nonpayment of taxes to the Sheriff, or the Tax Commissioner, as ex-officio Sheriff. The
Sheriff, or the Tax Commissioner, as ex-officio Sheriff, may then publish a notice of the sale in a local newspaper
weekly for four weeks and give the taxpayer ten days written notice by registered or certified mail. A public sale of
the property may then be made by the Sheriff, or the Tax Commissioner, as ex-officio Sheriff, at the Richmond
County Courthouse on the first Tuesday of the month after the required notices are given.
Attachment number 7 \nPage 39 of 62
Item # 30
33
Historical Property Tax Data
Set forth below is information concerning the assessed (40% of fair market value) value of taxable property within the Consolidated Government for
fiscal years 2008 through 2013.
Assessed Values
Fiscal
Year
Real & Personal
Property(1)
Public
Utilities(2)
Motor
Vehicles(3)
Mobile
Homes(4) Gross Tax Digest
Bond
Exemptions
Net Bond
Digest
Maintenance
& Operations
Exemptions
Maintenance
and Operations
Tax Digest(5)
Estimated
Actual
Value
2008 $4,611,738,307 $129,257,416 $339,952,300 $25,165,720 $5,106,113,743 $247,717,591 $4,858,396,152 $567,238,203 $4,538,875,540 $12,765,284,358
2009 4,578,977,645 134,594,672 351,446,930 23,199,680 5,088,218,927 273,113,718 4,815,105,209 616,102,791 4,472,116,136 12,720,547,318
2010 4,638,765,959 139,086,078 315,423,040 19,747,328 5,113,022,405 244,221,485 4,868,800,920 593,279,505 4,519,742,900 12,782,556,013
2011 4,661,049,939 139,902,343 318,763,620 19,985,635 5,139,701,537 267,151,120 5,139,701,737 608,123,796 4,531,577,941 12,849,253,843
2012 4,746,686,280 150,294,484 338,312,190 18,756,473 5,254,049,427 269,061,495 5,254,049,427 603,772,664 4,650,276,763 13,135,123,568
2013 4,803,064,280 143,796,930 364,089,090 18,944,271 5,326,413,263 640,326,662 4,686,086,601
(1) The State requires all counties to assess real estate and personal property at the rate of at least 40% of estimated actual value, with the exception of timber, which is assessed at 100%.
(2) The State of Georgia Property Tax Unit assesses the value of the property of public utilities at the percentage of fair market value used by the Consolidated Government. The Property Tax Unit then
divides the assessment into two parts, assessed value of property and assessed value of franchise, and provides these figures to the Consolidated Government which bills these taxes to the utilities
with the amount of tax for each. (3) The State of Georgia Motor Vehicle Tax Unit assesses the value of motor vehicles by make, model, and year by county and provides this information to each county tax office. The State of Georgia
assesses the value of motor vehicles at the percentage of fair market value used by the Consolidated Government.
(4) The State of Georgia assesses the value of mobile homes at the percentage of fair market value used by the Consolidated Government. (5) Total assessed value, after deducting exemptions, for purposes of levying tax for the M&O of the Consolidated Government.
Source: Georgia Department of Revenue; Consolidated Government Tax Commissioner
[Remainder of Page Intentionally Left Blank]
Attachment number 7 \nPage 40 of 62
Item # 30
34
Set forth below is information concerning the rate of levy of property taxes (in mills) per $1,000 of
assessed value, or millage rates, of the Consolidated Government and all overlapping governments which levied
property taxes for the calendar years 2008 through 2012.
Consolidated Government
Calendar
Year
Maintenance
&
Operation(1)
Debt
Service(2)
Capital
Outlay(2)
Urban
Service
District
(“USD”)(3)
Fire
District(4)
Blythe Fire
District(5)
Richmond
County
School System
State of
Georgia
Inside
USD
Total
Outside
USD
Total(6)
2008 8.149 0.00 0.791 8.058 1.616 3.030 18.805 0.25 36.053 29.611
2009 8.149 0.00 0.791 8.058 1.616 3.029 19.342 0.25 36.590 30.148
2010 8.056 0.00 0.782 7.985 1.598 2.808 19.110 0.25 36.183 29.796
2011 8.075 0.00 0.784 8.002 1.602 2.808 19.110 0.25 36.221 29.821
2012 8.085 0.00 0.785 8.026 2.152 3.358 19.110 0.25 36.256 30.382
2013 8.042 0.00 0.781 7.987 2.140 3.349 0.15
(1) Applies to entire territorial limits of Richmond County and is subject to the legal limit described in
“CONSOLIDATED GOVERNMENT AD VALOREM TAXATION—Annual Tax Levy and Limitation on
Annual Tax Levy” herein. (2) Applies to entire territorial limits of Richmond County. (3) Applies to the area consisting of the former City of Augusta, designated as the “Urban Services District.” (4) Applies to the area consisting of the former unincorporated area of Richmond County. (5) Applies to the area consisting of the City of Blythe. (6) Represents aggregate millage rate for area consisting of the former unincorporated area of Richmond County.
The Cities of Blythe and Hephzibah did not levy property taxes for the years shown.
Source: Richmond County Tax Commissioner.
Set forth below is information concerning property tax levies and collections of the Consolidated
Government for calendar years 2008 through 2012.
Tax Collections Percentage
of Collection
of Current
Year’s Levy
to Tax Levy
Percentage
of Total
Tax
Collections
to Tax Levy
Delinquent
Taxes
Outstanding
as of
Year End
Calendar
Year
Tax
Levy(1)
Current
Year’s Levy(1)
Prior Years
Total
2008 $36,592,785 $30,425,209 $2,020,122 $32,445,331 83.15% 88.67% $4,735,637
2009 36,443,274 32,092,669 5,962,265 38,054,934 88.06 104.42 2,646,050
2010 36,411,049 32,596,260 3,601,269 36,197,529 89.52 99.41 2,797,733
2011 36,432,868 33,237,560 3,708,898 36,946,458 91.23 101.41 4,140,365
2012 37,238,163 34,281,485 6,093,686 40,375,171 92.00 108.42 4,599,462
(1) Current year tax collections for 2008 through 2012 include amounts received by the Consolidated Government
from the State of Georgia on account of the homeowners tax relief grant prescribed under Georgia law. Pursuant
to this law, the General Assembly of the State of Georgia in any year may appropriate funds for homeowner tax
relief grants to local governments, including the Consolidated Government, and when such funds are
appropriated and paid, the local government is required to provide a tax credit to qualified homesteads in an
aggregate amount equal to the amount of the grant received by the local government. The State of Georgia did
not appropriate funds for homeowner tax relief grants to local governments for 2009 or 2010 [2011 and 2012?].
Source: Richmond County Tax Commissioner.
Attachment number 7 \nPage 41 of 62
Item # 30
35
Set forth below is the estimated value of total tax title executions (or fifas) owned by the Consolidated
Government at December 31, 2008 through 2012. The amounts set forth below are cumulative amounts from all
preceding years.
Estimated Value as of December 31
2008 2009 2010 2011 2012
$4,735,637 $2,646,050 $2,797,733 $4,140,365 4,599,462
Source: Richmond County Tax Commissioner
Delinquent property taxes of the Consolidated Government are written off when the statute of limitations
for their collection (7 years) expires or if no property is found to levy upon, if earlier. The delinquent taxes written
off are usually for personal property, which are more difficult to collect than taxes on real property.
Ten Largest Taxpayers. Set forth below are the ten largest taxpayers of the Consolidated Government for
calendar year 2012, based on taxes levied for maintenance and operations purposes. A determination of the largest
taxpayers within the Consolidated Government can be made only by manually reviewing individual tax records.
Therefore, it is possible that owners of several small parcels may have an aggregate assessment in excess of those
set forth in the table below. Furthermore, the taxpayers shown in the table below may own additional parcels within
the Consolidated Government. No independent investigation has been made of, and consequently no representation
can be made as to, the financial condition of any of the taxpayers listed below or that such taxpayers will continue to
maintain their status as major taxpayers in the Consolidated Government. [Update for 2013 if available]
Maintenance &
Operations Taxes Net Assessed Percent of
Taxpayer Nature of Business Levied Valuation Net Tax Digest
Georgia Power Company Electric Utility $650,881 $80,510,239 1.75%
International Paper Company Paper Mill 357,532 62,346,476 0.96
Doctors Hospital of Augusta Hospital 356,092 43,826,079 0.96
Augusta National Golf Club 288,571 35,692,155 0.78
PCS Nitrogen Fertilizer Fertilizer 287,866 71,066,973 0.77
Augusta Newsprint Newspaper 181,960 26,630,221 0.49
National Life and Accidental
Insurance Shopping Mall 165,039 20,413,034 0.44
Augusta Riverfront Limited Hotel 127,385 15,755,737 0.34
NutraSweet Manufacturing 121,433 24,068,135 0.33
Bellsouth Communications Utility 110,663 13,687,463 0.30
Totals $2,647,422 $393,996,512 7.12%
Source: Richmond County Tax Commissioner.
CONSOLIDATED GOVERNMENT FINANCIAL INFORMATION
Accounting System and Policies
The accounting practices and policies of the Consolidated Government conform to generally accepted
accounting principles as applied to governments. The Consolidated Government’s accounting system is organized
and operated on a fund basis. The Consolidated Government’s funds are segregated for the purpose of accounting
for the operation of specific activities or attaining certain objectives. The Consolidated Government’s primary fund
is the General Fund, which contains all Consolidated Government revenues except those that are specifically
allocated for other purposes. The Consolidated Government may appropriate money from the General Fund for all
ordinary Consolidated Government expenses. The Richmond County Department of Health, the Augusta
Attachment number 7 \nPage 42 of 62
Item # 30
36
Downtown Development Authority, and the Augusta Canal Authority are accounted for as discretely presented
component units of the Consolidated Government. The Consolidated Government also maintains several other
funds to account for specific activities or to attain certain objectives.
The funds of the Consolidated Government are grouped into three broad categories:
(1) Governmental Funds – This category includes the General Fund, the Special Revenue
Funds, the Capital Projects Funds, and the Debt Service Funds. The General Fund is the principal
operating fund of the Consolidated Government and is used to account for all activities of the Consolidated
Government not otherwise accounted for in a specified fund. The Consolidated Government has 26 Special
Revenue Funds, which account for specific revenues that are legally restricted to expenditures for specified
purposes. The Consolidated Government has eight Capital Projects Funds, which primarily account for
collections of the special one percent sales and use tax to be used for the acquisition or construction of
major capital facilities. The Consolidated Government has four Debt Service Funds, which account for the
accumulation of resources for the payment of principal and interest on general obligation bonds.
(2) Proprietary Funds – This category includes the Enterprise Funds and the Internal Service
Funds. The Consolidated Government has seven Enterprise Funds, which are the Water and Sewer System
Fund, the Augusta Regional Airport at Bush Field Fund, the Waste Management Fund, the Municipal Golf
Course Fund, the Transit Fund, the Daniel Field Airport Fund, and the Garbage Collection Fund. The
Consolidated Government has six Internal Service Funds, which account for operations that provide
services to other departments or agencies of the Consolidated Government on a cost- reimbursement basis.
The Enterprise Funds and the Internal Service Funds account for Consolidated Government operations that
are designed to be self-supporting.
(3) Fiduciary Funds – This category includes the Pension Trust Funds, the Private Purpose
Trust Fund, and the Agency Funds, which account for assets held by the Consolidated Government in a
fiduciary capacity. The Consolidated Government has three Pension Trust Funds, one Private Purpose
Trust Fund, and five Agency Funds.
Reference is made to Note 1 of the basic financial statements of the Consolidated Government included as
Appendix A for a detailed discussion of the Consolidated Government’s significant accounting policies.
Five-Year General Fund History
Set forth below is an historical, comparative summary of the revenues, expenditures, and changes in fund
balance, budget and actual, of the Consolidated Government’s General Fund for fiscal years 2008-2012.
Information for fiscal years 2008-2012 in the following table has been extracted from audited financial statements of
the Consolidated Government for the years ended December 31, 2008 to 2012. See “CONSOLIDATED
GOVERNMENT FINANCIAL INFORMATION – Accounting System and Policies” herein. Although taken from
audited financial statements, no representation is made that the information is comparable from year to year, or that
the information as shown taken by itself presents fairly the financial condition of the Consolidated Government for
fiscal years 2008 to 2012. For more complete information, reference is made to the audited financial statements for
fiscal years 2008 to 2012, copies of which are available from the Consolidated Government upon request.
Attachment number 7 \nPage 43 of 62
Item # 30
37
General Fund History
Years Ended December 31 (Audited)
2008 2009 2010 2011 2012
Revenues
Taxes – Property $34,689,439 $39,531,917 $37,841,223 $37,392,940 $37,843,518
Taxes – Other than Property 50,611,562 52,604,037 52,052,628 54,490,431 56,223,480
Licenses and Permits 1,202,725 1,396,547 1,516,948 1,420,144 1,602,197
Use of Money and Property 2,584,056 1,741,840 1,370,898 — —
Charges for Current Services 16,376,340 17,676,616 18,524,472 18,489,911 19,077,818
Fines and Forfeitures 5,586,506 4,967,862 4,970,334 5,019,818 5,039,481
Interest and Penalties — — — 313,383 209,967
Intergovernmental 4,373,592 4,253,024 3,844,271 5,485,456 3,725,545
Contributions and Donations 39,693 16,097 48,610 — —
Other 60,571 62,798 73,828 930,881 1,497,741
Total Revenues 115,524,484 122,250,738 120,243,212 123,542,964 125,219,747
Expenditures
General Government 26,482,840 26,807,908 27,454,137 30,743,213 32,990,454
Judicial 15,097,688 15,496,291 15,652,278 16,144,428 16,735,580
Public Safety 55,846,525 57,767,154 55,757,652 55,219,088 57,288,606
Public Works 6,526,018 5,972,836 5,726,070 7,251,717 6,494,298
Health and Welfare 2,684,708 2,093,270 1,838,640 2,189,447 2,466,034
Culture and Recreation 13,192,943 13,101,902 12,855,994 12,656,582 12,253,723
Housing and Development 1,950,215 2,163,830 1,369,858 1,505,180 2,300,766
Housing and Development – MCG(1) 10,000,000 — — — —
Debt Service 46,668 — — — —
Total Expenditures 131,827,605 123,403,191 120,654,629 125,709,655 130,529,461
Excess of Revenues Over (Under)
Expenditures (16,303,121) (1,152,453) (411,417) (2,166,691) (5,309,714)
Other Financial Sources (Uses)
Transfers In 3,937,079 14,375,4431 3,636,100 6,044,188 5,512,320
Transfers Out (2,460,104) (2,399,116) (2,522,347) (2,632,056) (3,434,372)
Proceeds from Sales of Assets 1,167,644 1,127,154 917,469 447,763 165,974
Total Other Financing Sources
(Uses) 2,644,619 13,103,481 2,031,222 3,859,895 2,243,922
Net Change In Fund Balance (13,658,502) 11,951,028 1,619,805 1,693,204 (3,065,792)
Fund Balance, Beginning of Year 32,873,207 19,214,705 31,165,733 33,371,284 35,064,488
Fund Balance, End of Year $19,214,705 $31,165,733 $32,758,538 $35,064,488 $31,998,696
(1) Represents a grant to the Board of Regents of the University System of Georgia (the “BOR Grant”) that was
reimbursed with the proceeds of tax anticipation notes issued by the Consolidated Government on March 25,
2009. The reimbursement is included in Transfers In for 2009. For more information, see “CONSOLIDATED
GOVERNMENT FINANCIAL INFORMATION—Management Comments Concerning Material Trends in
Revenues and Expenditures” herein.
Attachment number 7 \nPage 44 of 62
Item # 30
38
Set forth below is an historical, comparative summary of the revenues and expenditures, budget and actual, of the Consolidated Government for the
years ended December 31, 2008 to 2012.
Consolidated Government General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
Years Ended December 31
2008 2009 2010 2011 2012
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual
Total Revenues $119,157,467 $115,524,484 $122,463,286 $122,250,738 $123,509,654 $120,243,212 $126,002,871 $123,542,964 $135,461,317 $125,219,747
Total Expenditures 136,507,537 131,827,605 126,978,561 123,403,191 125,923,084 120,654,629 130,941,421 125,709,655 138,807,907 130,529,461
Excess of Revenues Over (Under)
Expenditures
(17,350,070) (16,303,121) (4,515,275) (1,152,453) (2,413,430) (411,417) (4,938,550) (2,166,691) (3,346,590) (5,309,714)
Other Financial Sources (Uses) 17,350,070 2,644,619 2,374,930 13,103,481 (340,580) 2,031,222 4,938,550 3,859,895 3,346,590 2,243,922
Excess of Revenues and Other Financing
Sources Over (Under) Expenditures and
Other Financing Uses $ 0 $(13,658,502) $(2,140,345) $11,951,028 $(2,754,010) $1,619,805 $ 0 $1,693,204 $ 0 $(3,065,792)
[Remainder of Page Intentionally Left Blank]
Attachment number 7 \nPage 45 of 62
Item # 30
39
Management Comments Concerning Material Trends in Revenues and Expenditures
For a narrative overview and analysis of the financial activities of the Consolidated Government for fiscal
year 2012, see “Management’s Discussion and Analysis” included in Appendix A to this Official Statement. The
Management’s Discussion and Analysis is not a required part of the basic financial statements of the Consolidated
Government but is supplementary information required by the Governmental Accounting Standards Board that has
not been audited by the Consolidated Government’s auditor.
[To be Provided]
Budgetary Process
Georgia law requires each county and municipality to operate under an annual balanced budget adopted by
resolution. A budget resolution is balanced when the sum of estimated net revenues and appropriated fund balances
is equal to appropriations.
The Consolidated Government adopts annual appropriated budgets for its General Fund, its Special
Revenue Funds, and its Debt Service Funds using the modified accrual basis of accounting, which is in conformity
with generally accepted accounting principles and which is consistent with the basis of accounting used in the
Consolidated Government’s General Fund financial statements. The Consolidated Government adopts project-
length budgets for its Capital Project Funds. Annual budgets are not adopted for any of the Consolidated
Government’s Proprietary or Fiduciary Funds because they are not legally required. The Consolidated Government
prepares operating budgets for its Proprietary Funds for planning, control, cost allocation, and evaluation purposes.
In July of each year, information is transmitted to the various departments to enable them to prepare their
operating budget requests for the next fiscal year. Approximately one month later, the budgetary requests are
returned and are reviewed by the Administrator and the Director of Finance of the Consolidated Government. The
Administrator then prepares a proposed line item operating budget and submits it to the Commission in October.
The operating budget includes proposed expenditures and the means for financing them. Public hearings are then
conducted in the Consolidated Government to obtain taxpayer comments on the proposed budget. The budget is
legally adopted no later than the beginning of the fiscal year to which it applies through adoption of a resolution by
the Commission. Budget amendments must be authorized by the Commission through a budget revision.
Budgetary control (the level at which expenditures may not legally exceed appropriations) is maintained at
the departmental level. The Consolidated Government maintains administrative budgetary control internally at an
object of expenditure level within the department or function. The Administrator of the Consolidated Government is
authorized to transfer budgeted amounts among accounts within a department’s budget, except that transfers of
budgeted amounts involving capital outlay or salaries require the approval of the Commission. Budget revisions that
would alter the total expenditures of any department or fund require the approval of the Commission. The
Consolidated Government also prepares monthly financial statements comparing budgeted and actual amounts.
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of moneys are recorded in order to reserve that portion of the applicable appropriation, is employed as a
technique of accomplishing budgetary control in the General Fund, the Special Revenue Funds, the Debt Service
Funds, and the Capital Project Funds. Encumbrances outstanding at year-end are reported as reservations of fund
balances under generally accepted accounting principles, since they do not constitute expenditures or liabilities.
Unencumbered appropriations lapse at the end of the Consolidated Government’s fiscal year. Encumbrances are
reappropriated in the following fiscal year.
Attachment number 7 \nPage 46 of 62
Item # 30
40
General Fund Budgets
Set forth below with respect to the General Fund(1) is a summary of the Consolidated Government’s
original budget for the year ending December 31, 2013 (the “2013 Budget”) and the 2013 Budget, as amended
through ____________, 2012 (collectively, the “Budgets”). The Budgets are based upon certain assumptions and
estimates of the Consolidated Government regarding future events, transactions and circumstances. The
Consolidated Government may amend the adopted budget. Realization of the results projected in the Budgets will
depend upon implementation by management of the Consolidated Government of policies and procedures consistent
with the assumptions. There can be no assurance that actual events will correspond with such assumptions, that
uncontrollable factors will not affect such assumptions or that the projected results will be achieved. Accordingly,
the actual results achieved could materially vary from those projected in the Budgets set forth below.
General Fund Budgets(1)
Adopted Budget Amended 2013 Budget
Year Ending Year Ending
December 31, 2013 December 31, 2013
Revenues
Taxes-property $ 37,296,600
Taxes-other than property 59,673,420
Licenses and permits 1,577,500
Charges for services 18,199,390
Fines and forfeitures 5,095,250
Intergovernmental 1,372,240
Contributions and donations 5,000
Other 1,616,350
Total Revenues 124,835,750
Expenditures
Current:
General government 24,791,780
Judicial 18,647,880
Public safety 61,391,450
Public works 7,974,930
Health & welfare 2,180,220
Culture and recreation 13,522,890
Housing & development 1,726,410
Non-departmental (1,699,740)
Total Expenditures 128,535,820
Excess (Deficiency) of Revenues Over Expenditures (3,700,070)
Other Financing Sources (Uses)
Operating transfers in 11,419,850
Operating transfers out (12,157,070)
Sale of property 200,000
Total Other Financing Sources (Uses) (537,220)
Net Change in Fund Balance $(4,237,290)(2)
(1) The General Fund as reported in the audited financial statements (the “General Fund”) includes 16 separate funds. The
Budgets include two of the 16 funds representing approximately 98 percent of the total General Fund. (2) Represents appropriation of General Fund Reserves.
Attachment number 7 \nPage 47 of 62
Item # 30
41
The Consolidated Government has, with some exceptions, conformed to its General Fund budgets for its
past five fiscal years. Set forth below is a summary of unfavorable variances between budgeted and actual amounts
for the General Fund for the fiscal years ended December 31, 2008 through 2012.
General Fund Unfavorable Variances
Years Ended December 31
2008 2009 2010 2011 2012
Revenues
Taxes - Property $(1,813,504) $ — $ — $ — $(268,172)
Sales Taxes — — — — (60,754)
Franchise Taxes — — (631,192) (809,783) —
Licenses and Permits (354,275) (160,453) (65,052) (94,436) —
Use of Money and Property — (434,210) (607,202) — —
Charges for Current Services (496,045) (103,314) (295,948) (417,239) (799,362)
Fines and Forfeitures (674,994) (861,138) (469,486) — —
Intergovernmental (526,564) (1,466,762) (2,312,672) (1,157,125) (2,091,661)
Contributions and Donations — — — — —
Interest and Penalties — — — (407,617) (290,783)
Other — — — (2,071,319) (7,285,329)
Expenditures
Current
General Government (1,148,561) — — — —
Other Financing Sources (Uses)
Operating Transfers In (15,821,632) — (222,620) (3,494,357) (3,302,185)
Operating Transfers Out (51,463) (96,576) — — —
Proceeds from Sale of Assets — — — (1,659,257) (999,026)
Net Cumulative Variance
Favorable (Unfavorable) $(13,658,502) $14,091,373 $4,373,815 $1,693,204 $(3,065,792)
The Consolidated Government undertakes periodic budget revisions, in which the Consolidated
Government’s budget is amended to reflect actual events that have occurred during the Consolidated Government’s
current fiscal year. The Consolidated Government expects to conform to its budget for its General Fund, as it may
be amended, for fiscal year 2013.
[Remainder of Page Intentionally Left Blank]
Attachment number 7 \nPage 48 of 62
Item # 30
42
Capital Improvements
The following table summarizes the Consolidated Government’s investment in capital assets for its
government activities (excluding capital assets accounted for in the Enterprise Funds) for the fiscal years ended
December 31, 2008 through 2012.
Years Ended December 31
Function and Activity 2008 2009 2010 2011 2012
Land $ 198,916 $ 550,000 $ 175,000 $ — $ 74,270
Site Improvements 1,688,566 1,548,422 1,422,127 130,965 35,649
Buildings 5,799,036 209,905 1,900,392 — 513,948
Building Improvements 10,399,716 3,174,347 2,322,489 96,562 79,926
Vehicles 1,738,465 4,094,145 2,502,504 2,210,655 640,692
Machinery and Equipment 4,455,617 651,269 751,035 262,961 441,711
IT - Hardware 758,666 30,498 204,553 204,710 450,696
IT - Software 187,919 358,457 132,923 76,110 29,402
Furniture and Fixtures 362,705 63,224 — — —
Other Capital 20,980 — 27,295 — —
Infrastructure 15,891,320 11,226,855 87,400 109,822 —
Construction in Progress –
Additions 31,860,267 72,655,935 80,410,124 64,980,601 45,832,855
Construction in Progress –
Placed into Service (41,682,509) (16,692,605) (8,870,121) (763,058) (5,457,064)
Total $31,679,664 $77,870,452 $81,065,721 $67,309,328 $42,642,085
The Consolidated Government does not maintain a capital improvements program.
Sources of Tax Revenues
Set forth below are the Consolidated Government’s governmental tax revenues by source for each of its
past five fiscal years.
Governmental Tax Revenues By Source
Fiscal
Year
Ended
Ad Valorem
Property
Tax
Intangible
Tax
Local Option
Sales Tax
Franchise
Tax
Alcoholic
Beverage and
Mixed Drink
Tax
Real Estate
Transfer
Tax
Other
Taxes(1)
Total
2008 $34,689,439 $708,095 $28,162,268 $19,453,502 $2,036,847 $198,392 $52,458 $85,301,001
2009 39,531,917 668,240 27,492,125 22,214,336 2,063,787 141,005 24,544 92,135,954
2010 37,841,221 608,327 27,241,926 21,175,805 3,104,585 158,815 31,990 90,162,670
2011 37,616,809 641,430 27,941,924 22,198,697 3,171,075 141,136 17,314 91,728,385
2012 38,141,658 521,364 27,724,246 24,098,240 3,316,585 97,444 11,177 93,910,714
(1) Includes penalties and interest.
Pursuant to the Georgia Local Option Sales Tax Act, the former County instituted a one percent (1%) local
sales and use tax effective April 1, 1976, which is a source of revenue for the Consolidated Government. The
Revenue Commissioner of the State of Georgia administers and collects the tax. Pursuant to the provisions of the
Local Option Sales Tax Act, the Consolidated Government and the Cities of Blythe and Hephzibah receive
percentages of these tax proceeds based upon their populations established by the decennial census. The
Consolidated Government currently receives approximately 97% of total tax proceeds. Monthly receipts are
remitted to the political subdivisions, representing collections for the second preceding month.
Attachment number 7 \nPage 49 of 62
Item # 30
43
Employee Benefits
The Consolidated Government presently maintains one agent multiple-employer (the “GMEBS Plan”), and
six single-employer defined-benefit pension plans (the “General Retirement Plan,” the “1945 Plan,” the “General
Pension Plan,” the “Policemen’s Pension Plan,” the “Firemen’s Pension Plan,” and the “City Employees’ Pension
Plan”) covering certain employees of the Consolidated Government. The Consolidated Government also presently
maintains one defined-contribution plan, described below, covering certain employees of the Consolidated
Government.
The GMEBS Plan is administered through the Georgia Municipal Employees Benefit System (“GMEBS”),
an agent multiple-employer public employee retirement system that acts as a common investment and administrative
agent for cities in the State of Georgia. Effective January 1, 2008, the Consolidated Government revised the plan
provisions governing the GMEBS and transferred all participants in the single-employer defined-benefit pension
plan known as the “1977 Plan,” which covered certain former County employees, into the GMEBS Plan. In
addition, the Consolidated Government offered all participants in its defined-contribution plan described below the
option to transfer their contributions from that plan to the revised GMEBS Plan. All but 290 of the participants in
the defined-contribution plan elected to transfer their contributions to the GMEBS Plan.
The General Retirement Plan, the General Pension Plan, the Policemen’s Pension Plan, the Firemen’s
Pension Plan, and the City Employee’s Pension Plan cover former City employees. The 1945 Plan covers certain
former County employees. The funding methods and determination of benefits payable for the defined-benefit plans
in general provide that pension funds are to be accumulated from employee contributions, employer contributions,
and income from the investment of accumulated funds. Former City policemen and firemen hired before 1945 are
covered under the General Pension Plan. Former City policemen hired between 1945 and 1949 are covered under
the Policemen’s Pension Plan. Former City firemen hired between 1945 and 1949 are covered under the Firemen’s
Pension Plan. Other former City employees hired between 1945 and 1949 are covered by the City Employees’
Pension Plan. Former City employees hired after March 1, 1949 and before March 1, 1987, whose age did not
exceed 35 at the time of their employment, are covered by the General Retirement Plan. Former City employees
hired on or after March 1, 1987 and before consolidation of the City and County governments are covered by the
GMEBS Plan Former County employees hired prior to October 1, 1975 are covered by the 1945 Plan. Former
County employees not covered by the 1945 Plan, whose age did not exceed 60 at the time of their employment, were
covered by the 1977 Plan until January 1, 2008 and are now covered by the GMEBS Plan.
Consolidated Government employees who are not covered by another plan are covered by the defined-
contribution plan described below. All of the Consolidated Government’s pension plans, except for the GMEBS
Plan, are closed to new employees.
Attachment number 7 \nPage 50 of 62
Item # 30
44
Set forth below is selected information about the Consolidated Government’s defined-benefit pension
plans.
Contributions to Defined-Benefit Pension Plans
Years Ended December 31
2008 2009 2010 2011 2012
1945 Plan
Employee Contributions $ 12,213 $ 12,819 $ 9,673 $ 6,253 $ 6,569
Employer Contributions 191,465 302,173 340,451 390,996 291,502
General Retirement Plan
Employee Contributions $385,908 $ 384,496 $ 326,923 $ 291,737 $ 219,125
Employer Contributions -0- 1,306,374 1,403,253 1,543,071 2,826,791
GMEBS(1)
Employee Contributions $2,754,652 $3,061,345 $2,922,763 $2,913,475 $3,052,262
Employer Contributions 2,527,165 2,909,068 3,167,267 4,893,018 5,082,322
(1) The 1977 Plan was terminated effective January 1, 2008 when all participants in the 1977 Plan were transferred
to the GMEBS Plan.
Analysis of Funding Progress of Defined-Benefit Pension Plans
Actuarial
Valuation
Date
Actuarial
Value of Assets
Actuarially
Accrued
Liability
(Funded)
Unfunded
Actuarially
Accrued
Liability
Funded
Ratio
Covered
Payroll
(Funded)
Unfunded
Actuarially
Accrued
Liability as a
Percentage of
Covered Payroll
1945 Plan
12/31/08 $9,839,493 $11,083,498 $1,244,005 88.8% $252,660 492.4%
12/31/09 8,127,448 11,403,336 3,275,888 71.3 244,941 1,337.4
12/31/10 7,860,568 11,366,929 3,506,361 69.2 125,359 2,797.1
12/31/11 7,152,239 9,398,563 2,246,324 76.1 125,222 1,793.9
12/31/12 6,403,803 9,209,859 2,806,056 69.5 131,602 2,132.2
General Retirement Plan
12/31/08 $74,862,875 $70,398,531 $(4,464,344) 106.3% $6,416,602 (69.6)%
12/31/09 65,807,023 74,884,813 9,077,790 87.9 5,775,104 157.2
12/31/10 68,221,054 79,243,698 11,022,644 86.1 4,707,547 234.1
12/31/11 64,785,966 83,583,477 18,797,511 77.5 3,152,905 596.2
12/31/12 61,776,481 81,888,596 20,112,115 75.4 2,877,191 699.0
GMEBS(1)
11/01/08 $48,945,634 $69,899,757 $20,954,123 70.0% $60,618,181 34.6%
07/01/09 52,223,077 66,712,927 14,489,850 78.3 72,194,233 20.1
07/01/10 60,004,921 82,560,251 22,555,330 72.7 73,248,453 30.8
07/01/11 67,421,898 91,144,352 23,722,454 74.0 73,830,249 32.1
07/01/12 76,659,093 99,440,605 22,781,512 77.1 73,908,657 30.8
(1) The 1977 Plan was terminated effective January 1, 2008 when all participants in the 1977 Plan were transferred
to the GMEBS Plan.
Attachment number 7 \nPage 51 of 62
Item # 30
45
Membership in Defined-Benefit Pension Plans as of January 1, 2013
Retirees and
Beneficiaries
Receiving Benefits
Terminated Plan Members
Entitled to But Not Yet
Receiving Benefits
Active
Plan
Members
1945 Plan 26 0 2
Policemen’s Pension Plan 1 0 0
Firemen’s Pension Plan 2 0 0
City Employees’ Pension Plan 6 0 0
General Retirement Plan 193 7 73
GMEBS 340 104 2,029
Total 568 111 2,104
The Consolidated Government is required by Georgia law to have an actuarial valuation of its defined-
benefit pension plans done once every two years. The Consolidated Government met the minimum funding levels
prescribed by state law through January 1, 2013.
The Consolidated Government has an actuarial valuation of the GMEBS Plan, the General Retirement Plan,
and the 1945 Plan done once every year. The actuarial report prepared by The Segal Group, Inc. (“Segal”), dated
August 10, 2012, presents the results of the July 1, 2012 actuarial valuation of the GMEBS Plan. The actuarial
reports prepared by the CBIZ Benefits & Insurance Services, Inc. (“CBIZ”), dated May 31, 2013, present the results
of the January 1, 2013 actuarial valuations of the General Retirement Plan and the 1945 Plan. For more complete
information, reference is made to these actuarial reports, copies of which are available from the Consolidated
Government upon request.
Note 9 of the audited financial statements included as a part of Appendix A to this Official Statement
contains a detailed description of the Consolidated Government’s defined-benefit pension plans covering employees
of the System. This description includes the principal actuarial assumptions used by Segal in preparing the actuarial
valuation of the GMEBS Plan as of July 1, 2012, and used by CBIZ in preparing the actuarial valuations of the
General Retirement Plan and the 1945 Plan as of January 1, 2013.
INFORMATION INCLUDED IN THIS SECTION REGARDING THE CONSOLIDATED
GOVERNMENT’S DEFINED-BENEFIT PENSION PLANS RELIES ON INFORMATION PRODUCED BY
THESE PENSION PLANS AND THEIR INDEPENDENT ACCOUNTANTS AND ACTUARIES. ACTUARIAL
ASSESSMENTS ARE “FORWARD-LOOKING” INFORMATION THAT REFLECT THE JUDGMENT OF THE
FIDUCIARIES OF THESE PENSION PLANS. ACTUARIAL ASSESSMENTS ARE BASED UPON A
VARIETY OF ASSUMPTIONS, ONE OR MORE OF WHICH MAY PROVE TO BE INACCURATE OR BE
CHANGED IN THE FUTURE, AND WILL CHANGE WITH THE FUTURE EXPERIENCE OF THESE
PENSION PLANS.
The Consolidated Government maintains a single employer, defined-contribution plan created in
accordance with Internal Revenue Code Section 401(a) for certain of its full-time employees. In a defined-
contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. The
Consolidated Government has no liability under this plan except for contributions established and made each year.
Employees are eligible to participate in the plan after one month of employment. Participants in the plan are
required to contribute 4% of their salary, and the Consolidated Government is required to contribute 2% of the
participant’s salary to the plan. The Consolidated Government’s contributions for each employee are fully vested
after five years of continuous employment. The plan is administered by Nationwide Life Insurance. As of
December 31, 2012, there were approximately 176 participants in the plan. For the year ended December 31, 2012,
participants in the plan contributed approximately $339,428 and the Consolidated Government contributed
approximately $169,680. The plan is currently closed to new participants.
The Consolidated Government also offers its employees a deferred compensation plan created in
accordance with Internal Revenue Code Section 457. The plan is available to all employees and permits them to
Attachment number 7 \nPage 52 of 62
Item # 30
46
defer income taxation of a portion of their salary to future years. Participation in the plan is optional. The deferred
compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All
amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all
income attributable to those amounts, property, or rights are (until paid or made available to the employee or other
beneficiary) solely the property and rights of the Consolidated Government subject only to the claims of the
Consolidated Government’s general creditors. Participants’ rights under the plan are equal to those of general
creditors of the Consolidated Government in an amount equal to the fair market value of the deferred account for
each participant. The Consolidated Government believes that it is unlikely that it will use these assets to satisfy the
claims of general creditors in the future. The Consolidated Government believes that it has no liability for losses
under the plan but does have the duty of care that would be required of an ordinary prudent investor in making plan
investments.
Consolidated Government employees accrue vacation and sick leave in different amounts, depending upon
the period of time the Consolidated Government has employed them. The maximum amount of vacation leave that
employees may accumulate is 43 days. The Consolidated Government pays accrued vacation leave upon
termination of employment and has reflected a liability for accumulated vacation pay in its financial statements.
The maximum amount of sick leave that Consolidated Government employees (other than firefighters) may
accumulate is 132 days. The Consolidated Government, however, does not pay accrued sick leave upon termination
of employment and has not reflected accumulated sick leave as a liability in the Consolidated Government’s
financial statements.
In addition to pension benefits, the Consolidated Government provides certain medical and death benefits
for eligible retired employees of the Consolidated Government and their spouses. The Consolidated Government’s
employees who are also participants in one of the retirement plans are eligible for these post-employment retirement
benefits if they reach normal retirement age or are totally disabled while employed by the Consolidated
Government. The cost of these benefits is recognized as expenditures as claims and premiums are paid. For the
year ended December 31, 2012, the Consolidated Government contributed $2,983,359 to post-employment
retirement benefits costs. The Consolidated Government currently funds and intends to continue to fund these
benefits on a pay-as-you-go basis. No trust fund has been established for future funding of these benefits. As of
January 1, 2012, the most recent date for which an actuarial valuation is available, the actuarial accrued liability for
benefits was $95,489,631 and the actuarial value of assets was $0, resulting in an unfunded actuarial accrued
liability of $95,489,631. As of the January 1, 2012 actuarial valuation, there were 556 retirees and spouses of retires
receiving these post-employment retirement benefits. See Note 10 of the audited financial statements of the
Consolidated Government included as a part of Appendix A to this Official Statement for further information
concerning the Consolidated Government’s post-retirement benefits.
Insurance Coverage
Under Georgia law, the defense of sovereign immunity is available to the Consolidated Government,
except for actions for the breach of written contracts and actions for the recovery of damage for any claim for which
liability insurance protection has been provided, but only to the extent of the liability insurance provided. The
Consolidated Government, however, may be unable to rely upon the defense of sovereign immunity and may be
subject to liability in the event of suits alleging causes of action founded upon various federal laws, such as suits
filed pursuant to 42 U.S.C. § 1983 alleging the deprivation of federal constitutional or statutory rights of an
individual and suits alleging anti-competitive practices and violations of the federal antitrust laws by the
Consolidated Government in the exercise of its delegated powers.
The Consolidated Government carries liability insurance for the types of claims and in amounts that are
customary for similar entities for those categories of claims that are not subject to the defense of sovereign
immunity. The Consolidated Government also carries property and casualty damage insurance on buildings and
other physical assets.
Attachment number 7 \nPage 53 of 62
Item # 30
47
Present insurance coverage for the Consolidated Government is summarized below:
Type Amount in Force
Building and Contents(1) $566,615,926
Employee Blanket Bond 100,000
Public Official Bond for each Commissioner 10,000
Limits of Liability
Type Each Occurrence Aggregate
Public Officials’ Liability $2,000,000 None
(1) Includes boiler and machinery and valuable papers.
The Consolidated Government maintains four Risk Management Funds to account for and finance its self-
insured risks of loss. The Risk Management Funds are maintained to provide general and automobile liability
insurance, workers’ compensation coverage, and unemployment coverage for the Consolidated Government. As of
December 31, 2012, the net assets of the Risk Management Funds totaled $1.3 million. In addition, the
Consolidated Government assigned approximately $4.7 million of its unreserved fund balance in its General Fund
for risk management. The Consolidated Government is also self-insured for its workers’ compensation coverage
through a self-insurance program that is administered under contracts with third party administrators. For a
description of the Consolidated Government’s risk management programs, see Note 11 to the basic financial
statements of the Consolidated Government included as Appendix A to this Official Statement.
A summary of the Consolidated Government’s self-insured retention and excess liability insurance
coverage is set forth below:
Excess Liability Insurance
Self-Insured Retention Limits of Liability
Type Each Occurrence Aggregate Each Occurrence Aggregate
Workers’ Compensation $650,000 for law
enforcement/fire
safety employees;
$600,000 for all
other employees
None $1,000,000 None
The Consolidated Government requires payment and performance surety bonds and builders’ risk insurance
of all contractors and subcontractors involved in construction related to the System. The Consolidated Government
requires the surety bonds to be issued by surety firms listed on the U.S. Treasury-approved list and the builders’ risk
insurance to be in the amount of the contract sums.
RATINGS
Moody’s Investors Services, Inc. (“Moody’s”) and Standard & Poor’s Rating Services, a division of the
McGraw Hill Companies, Inc. (“S&P”) have assigned the Series 2013 Bonds the ratings of “_____” and “_____,”
respectively. Any desired explanation of the significance of such ratings should be obtained from the rating
agencies. Certain information and materials, including information and materials not included in this Official
Statement, were furnished by the Consolidated Government to the rating agencies. Generally, the rating agencies
base their ratings on the information and materials so furnished and on its respective investigations, studies and
assumptions.
Attachment number 7 \nPage 54 of 62
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48
There is no assurance that the ratings will be maintained for any given period of time or that they will not
be lowered or withdrawn entirely if, in the judgment of Moody’s or S&P, circumstances so warrant. Any such
change in or withdrawal of such ratings could have an adverse effect on the market price or the marketability of the
Series 2013 Bonds.
LEGAL MATTERS
Pending Litigation
It is a condition of closing that the Consolidated Government and the Agency certify that there is no action,
suit, proceeding, inquiry or investigation, at law or in equity, before or by any court, public board or body, known to
be pending or threatened against or affecting the Consolidated Government or the Agency nor to the best knowledge
of the Consolidated Government and the Agency is there any basis therefor, wherein an unfavorable decision, ruling
or finding would materially adversely affect the transactions contemplated by the Contract or any other agreement or
instrument to which the Consolidated Government or the Agency is a party and which is used or contemplated for
use in the consummation of the transactions contemplated by the Contract.
Opinions issued by counsel to the Consolidated Government and the Agency, dated the date of closing, will
be provided stating, among other things, that there is no action, suit, proceeding, inquiry or any other litigation or
investigation, at law or in equity, before or by any court, public board or body, which is pending or threatened,
challenging the creation, organization or existence of the Consolidated Government or the Agency, or the titles of its
officers to their respective offices, or seeking to restrain or to enjoin the execution, sale or delivery of the Series
2013 Bonds or the execution, delivery or performance of the Contract, or for the purpose of restraining or enjoining
the levy and collection of taxes or assessments by the Consolidated Government, or directly or indirectly contesting
or affecting the proceedings or the authority by which the Series 2013 Bonds are executed and delivered or the
Contract is authorized, executed and delivered.
Tax Exemption
Generally. Legal matters incident to the authorization, validity and issuance of the Series 2013 Bonds are
subject to the unqualified approving opinion of Smith, Gambrell & Russell, LLP, Bond Counsel. The opinion of
Bond Counsel is attached to this Official Statement as Appendix C. Copies of such opinion will be available at the
time of the initial delivery of the Series 2013 Bonds.
Federal Taxes. In the opinion of Bond Counsel, under existing statutes, rulings and court decisions and
under applicable regulations, interest on the Series 2013 Bonds (including any original issue discount properly
allocable to a holder thereof) is not includable in gross income for federal income tax purposes and is not an item of
tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations;
however, such interest is taken into account in determining adjusted current earnings for the purpose of computing
the alternative minimum tax imposed on certain corporations. Except as provided below with respect to original
issue premium and original issue discount, no opinion will be expressed with respect to any other federal tax
consequences of the receipt or accrual of interest on the Series 2013 Bonds.
Ownership of the Series 2013 Bonds may result in other collateral federal income tax consequences to
certain taxpayers, including without limitation, banks, thrift institutions and other financial institutions, foreign
corporations which conduct a trade or business in the United States, property and casualty insurance corporations, S
corporations, individual recipients of social security or railroad retirement benefits and taxpayers who may be
deemed to have incurred or continued indebtedness to purchase or carry the Series 2013 Bonds. Purchasers of the
Series 2013 Bonds should consult their tax advisors as to the applicability of any such collateral consequences.
In rendering our opinion that the interest on the Series 2013 Bonds is not includable in gross income for
federal income tax purposes, Bond Counsel will (a) rely as to certain factual matters upon certificates and certified
proceedings of public officials, including officials of the Consolidated Government and the Agency, and
representations of the Consolidated Government and the Agency with respect to, among other things, the use and
investment of the proceeds of the Series 2013 Bonds without undertaking to verify the same by independent
Attachment number 7 \nPage 55 of 62
Item # 30
49
investigation, and (b) assume the continued compliance by the Consolidated Government and the Agency with their
covenants relating to the use of the proceeds of the Series 2013 Bonds and compliance with other requirements of
the Code. The inaccuracy of any such certificates or representations or noncompliance with such covenants may
cause interest on the Series 2013 Bonds to become includable in gross income for federal income tax purposes
retroactive to the date of issuance of the Series 2013 Bonds.
Original Issue Discount. In the opinion of Bond Counsel, under existing law, any original issue discount in
the selling price of a Series 2013 Bond, to the extent properly allocable to a holder of such Series 2013 Bond, is
excluded from gross income for federal income tax purposes with respect to such holder. The original issue
discount is the excess of the stated redemption price at maturity of such Series 2013 Bond over the initial offering
price to the public, excluding underwriters and other intermediaries, at which price a substantial amount of such
Series 2013 Bond was sold.
Under Section 1288 of the Code, original issue discount on tax-exempt obligations accrues on a constant
yield to maturity basis. The amount of the original issue discount that accrues to an owner of a discount bond who
acquires such discount bond during any accrual period generally equals (a) the issue price of such discount bond
plus the amount of original issue discount accrued in all prior accrual periods, multiplied by (b) the yield to maturity
of such discount bond (determined on the basis of compounding at the close of each accrual period and properly
adjusted for the length of the accrual period), less (c) any interest payable on such discount bond during such accrual
period. The amount of original issue discount so accrued in a particular accrual period will be considered to be
received ratably on each day of the accrual period, will be excluded from gross income for federal income tax
purposes, and will increase the owner’s tax basis in a discount bond for the purpose of determining gain or loss upon
a subsequent sale, exchange, payment, or redemption. Any gain realized by an owner from a sale, exchange,
payment, or redemption of a discount bond would be treated as gain from the sale or exchange of such discount
bond.
Original Issue Premium. An amount equal to the excess of the purchase price of a Series 2013 Bond over
its stated redemption price at maturity constitutes premium on such Series 2013 Bond. A purchaser of a Series 2013
Bond must amortize any premium over such Series 2013 Bond’s term using constant yield principles, based on the
purchaser’s yield to maturity. As premium is amortized, the purchaser’s basis in such Series 2013 Bond is reduced
by a corresponding amount, resulting in an increase in the gain (or decrease in the loss) to be recognized for federal
income tax purposes upon a sale or disposition of such Series 2013 Bond prior to its maturity. Even though the
purchaser’s basis is reduced, no federal income tax deduction is allowed. Purchasers of any Series 2013 Bonds at a
premium, whether at the time of initial issuance or subsequent thereto, should consult their own tax advisors with
respect to the determination and treatment of premium for federal income tax purposes and with respect to state and
local tax consequences of owning such Series 2013 Bonds.
The foregoing is a general discussion of certain federal income tax consequences of original issue premium
and does not propose to deal with all tax questions that may be relevant to particular investors or circumstances.
Holders of the Series 2013 Bonds should consult their own tax advisors with respect to the apportionment for federal
income tax purposes of accrued tax-exempt interest upon a sale or exchange (including redemption) and with respect
to the state and local tax consequences of original issue premium.
State Taxes. In the opinion of Bond Counsel, under existing statutes, interest on the Series 2013 Bonds is
exempt from all present state income taxation within the State of Georgia. Interest on the Series 2013 Bonds may or
may not be subject to state or local income taxation in jurisdictions other than Georgia under applicable state or local
laws. Purchasers of the Series 2013 Bonds should consult their tax advisors as to the taxable status of the Series
2013 Bonds in a particular state or local jurisdiction other than Georgia.
Changes in Federal Tax Law. Current and future legislative proposals, if enacted by Congress, could cause
interest on the Series 2013 Bonds to be subject, directly or indirectly, to Federal income taxation or to be subject to
State income taxation or adversely affect the market value of the Series 2013 Bonds. It cannot be predicted whether
or in what form any such proposal might be enacted or whether if enacted it would apply to bonds issued prior to
enactment. In addition, regulatory actions are from time to time announced or proposed and litigation is threatened
or commenced which, if implemented or concluded in a particular manner, could adversely affect the market value
of the Series 2013 Bonds or could cause interest on the Series 2013 Bonds to be subject, directly or indirectly, to
Attachment number 7 \nPage 56 of 62
Item # 30
50
Federal income taxation or to be subject to State income taxation. It cannot be predicted whether any such regulatory
action will be implemented, how any particular litigation or judicial action will be resolved, or whether the Series
2013 Bonds or the market value thereof would be impacted thereby. Purchasers of the Series 2013 Bonds should
consult their tax advisors regarding any pending or proposed legislation, regulatory initiatives or litigation. The
opinions expressed by Bond Counsel are based upon existing legislation and regulations as interpreted by relevant
judicial and regulatory authorities as of the date of issuance and delivery of the Series 2013 Bonds, and Bond
Counsel has expressed no opinion as of any date subsequent thereto or with respect to any pending legislation.
APPROVAL OF LEGAL PROCEEDINGS
Legal matters incident to the authorization, validity and enforceability of the Series 2013 Bonds are subject
to the unqualified approving opinion of Smith, Gambrell & Russell, LLP, as Bond Counsel to the Consolidated
Government. The form of opinion of Bond Counsel is attached to this Official Statement as Appendix C. Copies of
such opinion will be available at the time of the initial delivery of the Series 2013 Bonds. Certain legal matters will
be passed upon for the Agency and for the Consolidated Government by Shepard, Plunkett, Hamilton & Boudreaux,
LLP, Augusta, Georgia.
SALE AT COMPETITIVE BIDDING
The Series 2013 Bonds were offered by the Consolidated Government at competitive bidding on
___________, 2013 in accordance with the Notice of Sale. The interest rates shown on the cover page of this
Official Statement are the interest rates to the Consolidated Government resulting from the award of the Series 2013
Bonds at a competitive bidding. The prices shown on the cover page of this Official Statement were furnished by
___________________, the successful bidder for the Series 2013 Bonds. All other information concerning the
nature and terms of any re-offering should be obtained from the successful bidder for the Series 2013 Bonds and not
from the Consolidated Government.
FINANCIAL ADVISOR
The Consolidated Government has employed Public Financial Management, Inc., Atlanta, Georgia, as its
Financial Advisor in connection with the issuance of the Series 2013 Bonds.
FINANCIAL STATEMENTS
The financial statements of the Consolidated Government for the fiscal year ended December 31, 2012
included in Appendix A to this Official Statement have been audited by Mauldin & Jenkins, LLC, certified public
accountants, for the period indicated in their report. Such financial statements have been included herein in reliance
upon the report of Mauldin & Jenkins, LLC, given upon the authority of such firm as independent auditors.
MISCELLANEOUS
Any statements made in this Official Statement involving estimates or matters of opinion, whether or not so
expressly stated, are set forth as such and not as representations of fact, and no representation is made that any of the
estimates or matters of opinion will be realized. Neither this Official Statement nor any statement that may have
been made orally or in writing is to be construed as a contract with the owners of the Series 2013 Bonds.
Attachment number 7 \nPage 57 of 62
Item # 30
51
AUTHORIZATION OF OFFICIAL STATEMENT
The execution and delivery of this Official Statement have been duly authorized by the Consolidated
Government and the Agency.
URBAN REDEVELOPMENT AGENCY OF AUGUSTA
By:
Chairman
AUGUSTA, GEORGIA
By:
Mayor
Attachment number 7 \nPage 58 of 62
Item # 30
APPENDIX A
AUDITED FINANCIAL STATEMENTS OF THE CONSOLIDATED GOVERNMENT
FOR THE FISCAL YEAR ENDED DECEMBER 31, 2012
Attachment number 7 \nPage 59 of 62
Item # 30
APPENDIX B
SUMMARIES OF THE PRINCIPAL DOCUMENTS
Attachment number 7 \nPage 60 of 62
Item # 30
APPENDIX C
FORM OF OPINION OF BOND COUNSEL
Attachment number 7 \nPage 61 of 62
Item # 30
APPENDIX D
FORM OF CONTINUING DISCLOSURE CERTIFICATE
Attachment number 7 \nPage 62 of 62
Item # 30
Commission Meeting Agenda
12/17/2013 2:00 PM
Proposed expenditures of funds from the sale of surplus property (Fireams ARC Bid Item 13-217)
Department:Richmond County Sheriff's Office
Caption:Approve a request from the Richmond County Sheriff's Office to
use the funds from the sale of surplus firearms ($318,000.00) to
replace/enhance operations of the Richmond County Sheriff's
Office.
Background:On November 27, 2013, Augusta/Richmond County Procurement
Office received the payment for bid item #2013-217. This
payment in the amount of $318,000.00 was for the sale of surplus
firearms that RCSO had maintained. The sheriff office is
requesting to use these monies for the purchase of the following
items: Computer Aided Automobile Locating System, 100 Bullet
Resistant Armor Vest for personnel, 20 SWAT Tactical Armor
Vest, 40 Patrol Rifles, 73 Tasers.
Analysis:none
Financial Impact:RCSO will use the monies from the sale to purchase requested
items. There is no finicial impact to the current 2013 RCSO
budget.
Alternatives:none
Recommendation:Request approval to use the monies from the sale of surplus
property (318,000.00)
Funds are Available
in the Following
Accounts:
RCSO request the funds placed in 273-03-131053116160
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 31
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Attachment number 1 \nPage 1 of 2
Item # 31
Attachment number 1 \nPage 2 of 2
Item # 31
Attachment number 2 \nPage 1 of 1
Item # 31
Commission Meeting Agenda
12/17/2013 2:00 PM
Renewal GPS Tracking Services
Department:Finance/Risk Managment Division
Caption:Approve the continuation of the GPS tracking service subscription
with GPS North America.
Background:The Vehicle Oversight Program and the purchase of the GPS
Tracking units through GPS North America were approved by the
Commission in November 2008 with additional units approved in
June 2009. The current number of units totals 464.
Analysis:Entering sixth year of service. The GPS units were intended to
modify the driving behavior of our workforce, that goal has been
reached and is being maintained. Employees continue to drive at
much lower speeds around town as well as on the interstate
highways. At this time it is felt that removal of these units would
be counterproductive to the gains made thus far. In order to
continue to influence employees’ driving behavior it would be to
management’s advantage to retain this resource so we do not lose
the gains that have been made in changing the driving behavior of
our employees. General fund vehicles and Fire fund vehicles
continue to show a slight decrease in fuel usage. One of our
largest departments, Augusta Utilities, shows a greater decrease in
fuel usage than the other funds. A report for 2012 October 1 –
October 16 shows AUD with 15 supervisors / managers / director
logging into the system. Monitoring of their vehicles has become
integrated into their daily activity and they show more consistent
use of the system throughout the month.
Financial Impact:Annual sustainment for current tracking is $158,280 for 464 units.
Alternatives:Do not approve the request and remove the GPS units from
service.
Recommendation:Approve the continuation of the GPS Tracking Service through
2014 with GPS North America for $158,280.
Cover Memo
Item # 32
Funds are Available
in the Following
Accounts:
611-01-5211 53-16210
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Commission Meeting Agenda
12/17/2013 2:00 PM
The Lydia Project
Department:Clerk of Commission
Caption:Consider a request from The Lydia Project, a 501(c)3
Corporation, regarding a possible waiver of property taxes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
Attachment number 1 \nPage 1 of 1
Item # 33
Commission Meeting Agenda
12/17/2013 2:00 PM
7th Street Bridge over Augusta Canal- Bridge Replacement (Bid Item – 13-181)
Department:Abie Ladson, Director
Caption:Motion to approve award of Design Consultant Service
Agreement Contract to Moreland Altobelli, Inc. and Associates in
the amount of $58,950.00 for 7th Street Bridge over Augusta
Canal – Bridge Replacement, subject to receipt of signed contracts
and proper bonds as requested by AED. (Approved by
Engineering Services Committee December 9, 2013)
Background:The 7th Street Bridge over Augusta Canal – Bridge Replacement
is a project from the “Approved Investment List” of TIA that was
approved by voters of the CSRA in July 31, 2012 referendum. The
7th Street Bridge is a Band 1 project that will begin the design
process once approved by the City of Augusta, Georgia
Commission.
Analysis:Request for Proposals (RFP) were evaluated on September 17,
2013 with Moreland Altobelli and Associates being the selected
consultant. CONSULTANTS: 1. Moreland Altobelli and
Associates 2. Cranston Engineering 3. Heath & Lineback 4.
KSGW 5. Civil Services, Inc. It is the recommendation of the
Engineering Department to award this project to Moreland
Altobelli and Associates. The engineering budget amount for this
project is $150,000.00.
Financial Impact:Funds are available in the TIA project budget account numbers:
7th Street Bridge over Augusta Canal - Bridge Replacement in the
amount of $58,950.
Alternatives:1)Approve award of Design Consultant to Moreland Altobelli and
Associates in the amount of $58,950 for 7th Street Bridge over
Augusta Canal (Bridge Replacement), subject to receipt of signed
contracts and proper bonds as requested by AED. 2)Do not
approved, and abandon project
Recommendation:Approve Alternative Number One. Cover Memo
Item # 34
Funds are Available
in the Following
Accounts:
Fund 371
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#N/A. This project consists of design
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
TIA Project 150,000$
150,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CAPITAL PROJECT BUDGET
7th Street Bridge over Augusta Canal - Bridge Replacement
services for the 7th Street Bridge over Augusta Canal - Bridge Replacement
in the amount of $58,950.00. Funding is available in the TIA Project budget.
Honorable Deke Copenhaver, Mayor
1 of 4 1.24.2011
Attachment number 1 \nPage 1 of 4
Item # 34
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
7th Street Bridge over Augusta Canal - Bridge Replacement
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
TSPLOST (150,000)$ (150,000)$
000-0000-0000000
TOTAL SOURCES: (150,000)$ (150,000)$
USE OF FUNDS
ENGINEERING
000-0000-0000000-5212115 $150,000 $150,000
TOTAL USES:$150,000 $150,000
2 of 4 1.24.2011
Attachment number 1 \nPage 2 of 4
Item # 34
Section 1: This project is set up and authorized to CPB#N/A. This project consists of design
CPB#N/A
3 of 4 1.24.2011
Attachment number 1 \nPage 3 of 4
Item # 34
CPB#N/A
4 of 4 1.24.2011
Attachment number 1 \nPage 4 of 4
Item # 34
Request for Proposal
Request for Proposals will be received at this office until Tuesday, September 17, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-181 Replacement of the 7th Street Bridge Over The Augusta Canal for Engineering
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August
30, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 8, 15, 22, 29, 2013
Metro Courier August 14, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 34
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Addendum 1 Fee
Proposal
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Yes 53328 Yes Yes Yes Yes Yes
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Yes 64684 Yes Yes Yes Yes Yes
ZEL Engineers
435 Telfair Street
Augusta, GA 30901
No Bid
Response
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
Yes 64937 Yes Yes Yes Yes Yes
KSGW
2500 Nothwinds Pkwy,
Suite 250
Alpharetta, GA 30009
Yes 177771 Yes Yes Yes Yes Yes
Civil Services, Inc
620 Peachtree St.,
Suite 300-R
Atlanta, GA 30308
Yes 387871 Yes Yes Yes Yes Yes
RFP Opening
RFP Item #13-181
Replacement of the 7th Street Bridge Over The Augusta Canal
for Augusta, Georgia - Engineering Department
RFP Due: Tuesday, September 17, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 34
Attachment number 4 \nPage 1 of 1
Item # 34
Attachment number 5 \nPage 1 of 5
Item # 34
Attachment number 5 \nPage 2 of 5
Item # 34
Attachment number 5 \nPage 3 of 5
Item # 34
Attachment number 5 \nPage 4 of 5
Item # 34
Attachment number 5 \nPage 5 of 5
Item # 34
Attachment number 6 \nPage 1 of 3
Item # 34
Attachment number 6 \nPage 2 of 3
Item # 34
Attachment number 6 \nPage 3 of 3
Item # 34
Evaluation Criteria PTS
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
KSGW
2500 Nothwinds Pkwy,
Suite 250
Alpharetta, GA 30009
Civil Services, Inc
620 Peachtree St.,
Suite 300-R
Atlanta, GA 30308
1) Qualifications of Company (company profile).25 23.0 18.7 24.0 20.3 24.7
2) Qualifications and experience of key professionals
that will be assigned to the projects.30 26.7 20.0 26.3 21.0 28.3
3) Specific relevant experience of your company.10 8.7 7.7 9.0 6.7 8.7
4) A detailed description of the proposed technical
approach to be taken for the performance of the required
services for each bridge.
15 13.3 10.0 13.7 10.0 14.0
(5) Submit a conceptual project schedule for each
bridge (NOTE: The critical path method (CPM) should be
used including milestones, tasks and sub-tasks).
5 5.0 4.3 4.7 0.0 4.7
6) References (include specific individuals with
addresses and telephone numbers).5 5.0 5.0 5.0 3.3 5.0
7) Proximity to Area
• Within Richmond County - 5 pts
• Within CSRA - 4 pts
• Within Georgia - 3 pts
• Within SE United States - 2 pts
(includes AL, TN, NC, SC, FL)
• All Others - 1 pt
5 3.0 5.0 3.0 3.0 3.0
8) Proposed Fee (include hourly cost per individual to
be included in the proposal)
• Lowest 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
• Highest 1 point
5 5.0 3.0 2.7 3.3 0.0
Total 100 89.7 73.7 88.3 67.7 88.3
Cumulative Evaluation Sheet
RFP Item #13-181
Replacement of the 7th Street Bridge Over The Augusta Canal
for Augusta, Georgia - Engineering Department
Attachment number 7 \nPage 1 of 1
Item # 34
Commission Meeting Agenda
12/17/2013 2:00 PM
Amendment No. 4 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Department:Utilities
Caption:Motion to approve Amendment No. 4 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2014
facility operations at $5,529,132.00 and additional work at
$499,800.00.(Approved by Engineering Services Committee
December 9, 2013)
Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement which establishes
the budget for the year. Attached is a proposed Amendment No. 4
from ESG, which sets forth a 2014 budget of $5,529,132.00. The
estimated cost of wastewater treatment services for 2014 is
$5,247,882.00. We have also included an allowance of
$281,500.00 to provide for ESG assistance with maintenance as
may be needed at the water treatment facilities and other areas
within our system. The proposed amendment also includes a
proposal to provide assistance to Augusta Utilities by providing
staff to accelerate the assessment of our wastewater collection
system in accordance with a schedule included with an existing
consent order with the Georgia Environmental Protection Division
(EPD). The proposal is for ESG to provide four two-person crews
to focus on collection system condition assessment in order to
help us meet our goal of assessing five million feet of sewer
within five years. The proposed cost of this additional work is
$499,800.00.
Analysis:The proposed budget for the operation of our water pollution
control facilities maintains the projected cost of services at the
same level as the 2013 budget for this work. A copy of the
proposed 2014 budget and the proposed Amendment No. 4 is
attached. The proposed additional work will provide us with
supplemental staff to focus on the task of assessing the condition
of our wastewater collection system and help us meet our
commitment to Georgia EPD.Cover Memo
Item # 35
Financial Impact:Operations Contract cost of $5,529,132.00 from account
506043310-5211110. Collection System Assessment cost of
$499,800.00 from account 506043410-5211110.
Alternatives:No viable alternatives.
Recommendation:We recommend approval of Amendment No. 4 to the Agreement
with ESG Operations, Inc. to establish the final budget amount for
2014 at $5,529,132.00. We further recommend the approval of the
proposal to provide staff to accelerate the assessment of our
wastewater collection system at a cost for 2014 of $499,800.00.
Funds are Available
in the Following
Accounts:
506043310-5211110 & 506043410-521111
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
MEMORANDUM
1
ESG Operations 2014 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: October 30, 2013
ESG has reviewed last year’s expenditures of our wastewater treatment O&M agreement in
an effort to prepare a budget for AUD’s consideration for the 2014 fiscal year. The following
table summarizes 2013’s budget and ESG’s requested 2014 budget.
ESG Budget Comparison
2013 2014 Delta
Personnel Services $ 2,011,384.00 $ 2,011,384.00 $ -
Administrative Expenses $ 110,000.00 $ 110,000.00 $ -
Utilities $ 190,000.00 $ 190,000.00 $ -
Chemicals $ 433,400.00 $ 433,400.00 $ -
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 125,000.00 $ -
Outside Services $ 200,000.00 $ 200,000.00 $ -
Biosolids Management $ 1,160,000.00 $ 1,160,000.00 $ -
Maintenance & Repair $ 325,000.00 $ 325,000.00 $ -
Total Operating Budget $4,664,784.00 $4,664,784.00 $ -
Management &
Administrative Fee (12.5%) $ 583,098.00 $ 583,098.00
$ -
Contractor’s Subtotal $5,247,882.00 $5,247,882.00 $ -
$ -
Director’s Allowance $250,000.00 $250,000.00 $ -
Management &
Administrative Fee (12.5%) $ 31,250.00 $ 31,250.00
$ -
Director’s Allowance
Subtotal $ 281,250.00 $ 281,250.00
$ -
Total Budget $5,529,482.00 $5,529,482.00 $ -
ESG is recommending the budget and expenditure allocation remain the same as last year.
While the CPI for the past twelve months is equivalent to 1.8%, ESG believes we can perform
our scope of service without an increase for the 2014 fiscal year.
Attachment number 1 \nPage 1 of 6
Item # 35
TECHNICAL MEMORANDUM—ESG OPERATIONS 2014 BUDGET PROPOSAL
2
Additionally, ESG proposes to continue the sewer assessment service without any change in
budget. Details of the allocation is as follows:
Estimated Cost $437,320
Mark Up (12.5%) $ 62,480
Total $499,800
Should you have any questions or need further clarification contact me at 770-918-6572.
Attachment number 1 \nPage 2 of 6
Item # 35
AMENDMENT NO. 4
to the
AGREEMENT Between
ESG Operations, Inc.
And
Augusta, Georgia
For
Operations, Maintenance and Management Services
This Amendment is made and entered into this 1st day of January, 2014, between AUGUSTA, GEORGIA, by
and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia
(hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is
Amendment No. 4 to the Agreement dated the 16th day of December 2009, between Augusta and ESG.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes
the actual cost of the Scope of Services performed by ESG plus a Management and Administrative
Fee. The base fee shall not include services which are not specifically defined by Section 2 of this
Agreement. The base fee for this Amendment shall be Four Million Nine Hundred Fourteen Thousand
Seven Hundred Eighty Four Dollars ($4,914,784) and the Management and Administrative Fee shall
be Six Hundred and Fourteen Thousand Three Hundred and Forty Eight Dollars ($614,348). The base
fee and the Management and Administrative Fee shall be payable in advance in equal monthly
installments and for the fifth term of this Agreement the monthly amount shall be Four Hundred Sixty
Thousand Seven Hundred Sixty One Dollars ($460,761.00). Said base fee shall be for the period
beginning on January 1st, 2014 and ending on December 31st, 2014. Thereafter, the Base Fee will be
negotiated as described in Article 4.2. The Management and Administrative Fee shall increase
proportionally with the base fee adjustments described in Articles 4.2 and 4.4.
REPLACE Appendix F with the following new Appendix F:
ADD a new Appendix I, attached to this Amendment.
All other terms and conditions remain in effect in accordance with the Agreement referenced in this
Amendment.
Both parties indicate their approval of this Amendment by signature below.
Authorized signatures:
ESG OPERATIONS, INC.
By: ________________________________
John Clay Sykes, PE, Principal
By: ________________________________
Daniel E. Groselle, Jr., PE, Principal
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
David S. Copenhaver
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Attachment number 1 \nPage 3 of 6
Item # 35
Appendix F
2014 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 2,011,384.00
ADMINISTRATIVE EXPENSES $ 110,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 433,400.00
MATERIALS & SUPPLIES $ 110,000.00
VEHICLES & EQUIPMENT $ 125,000.00
OUTSIDE SERVICES $ 200,000.00
BIOSOLIDS MANAGEMENT $ 1,160,000.00
MAINTENANCE & REPAIR $ 325,000.00
TOTAL OPERATING BUDGET $4,664,784.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 583,098.00
CONTRACTOR’S SUBTOTAL $ 5,247,882.00
DIRECTOR’S ALLOWANCE $ 250,000.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 31,250.00
DIRECTOR’S ALLOWANCE SUBTOTAL 281,250.00
TOTAL 2014 BUDGET $ 5,529,132.00
Attachment number 1 \nPage 4 of 6
Item # 35
Appendix F (Continued)
2014 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Assistant Project Manager 1
Operations Manager 1
Lab/IPP Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 3
Mechanics 5
Maintenance Support 5
Administrative 2
Education Specialist 2
Attachment number 1 \nPage 5 of 6
Item # 35
Appendix I
2014 Sewer Assessment Project Budget
Project Budget
PERSONNEL SERVICES $ 379,773.00
MATERIAL & SUPPLIES $ 53,432.00
MISCELLANEOUS $ 4,115.00
TOTAL OPERATING BUDGET $ 437,320.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) $ 62,480.00
TOTAL 2013 BUDGET $ 499,800.00
Attachment number 1 \nPage 6 of 6
Item # 35
Commission Meeting Agenda
12/17/2013 2:00 PM
East Augusta Roadway and Drainage Improvements (Bid Item – 13-213)- Contract Award
Department:Abie Ladson, Director
Caption:Motion to approve award of Construction Contract to Blair
Construction, Inc. in the amount of $3,563,562.18 for East
Augusta Roadway and Drainage Project CPB# 328-041110-
211828101– Phase II (Aiken Street Channel), subject to receipt of
signed contracts and proper bonds as requested by AED.
(Approved by Engineering Services Committee December 9,
2013)
Background:The East Augusta Street and Drainage Improvements Project is
SPLOST funded to address flooding and associated roadway
improvements in the East Augusta Area, bounded by East
Boundary Street, the Levee, I-520, and Laney Walker Blvd. This
project is phased out into smaller projects, consisting of East View
Drive Drainage Improvements – Phase I, Aiken Street Channel
Improvements – Phase II, Marion Homes Road and Drainage
Improvements – Phase III, East Telfair Street and Japonica
Avenue Drainage Improvements – Phase IV, Azalea, Albany,
Brunswick, and Wallace Drainage Improvements – Phase V,
Hornsby Subdivision Road and Drainage Improvements - Phase
VI, and East View Subdivision Drainage Improvements – Phase
VII., The drainage system in these areas is not adequate to handle
low frequency rain events, thus causing several streets and yards
to flood.
Analysis:Bids were received on November 6, 2013 with Blair Construction,
Inc. being the only bidder. The bid result is as follow:
CONTRACTORS BID 1. Blair Construction, Inc. $3,563,562.18
It is the recommendation of the Engineering Department to award
this project to Blair Construction, Inc. because the engineering
estimate for this project was $4,000,000.00.
Financial Impact:Funds are available in the construction budget account
numbers:East Augusta St. & Drainage Improvement Project 328-
041110-211828101 in the amount of $2,630,000.00 and 7th Street
over Augusta Canal Project 328-041110-211828102 in the amount
of $933,563.00. The 7th Street over Augusta Canal Project is
Cover Memo
Item # 36
being funded through Band 1 TIA and is also a SPLOST VI and
District 1 project.
Alternatives:1)Approve award of Construction Contract to Blair Construction,
Inc. in the amount of $3,563,562.18 for East Augusta Roadway
and Drainage Project CPB# 328-041110-211828101– Phase II
(Aiken Street Channel), subject to receipt of signed contracts and
proper bonds as requested by AED. 2)Do not approved, and
abandon project.
Recommendation:Approve alternative #1
Funds are Available
in the Following
Accounts:
328-041110-5414110/211828101-5414110 328-041110-
5414110/211828102-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 36
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
EAST AUGUSTA STREET AND DRAINAGE IMPROVEMENTS
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#328-041110-211828101. This project proposes to award
Construction Contract to Blair Construction in the amount of $3,563,562.18 for the East Augusta
Funds are available in the construction budget account numbers: East Augusta Street
and 7th Street over Augusta Canal Project 328-041110-211828102 in the amount of $933,563.
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
SPLOST Urban Phase III Recapture $500,000
GDOT STATE AID CONTRACT $450,000
SPLOST PHASE VI $570,000
SPLOST PHASE VI $3,563,563
$5,083,563
Section3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#328-041110-211828101
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
Roadway and Drainage and Improvements Project Phase II (Aiken Street Channel).
and Drainage Improvement Project 328-041110-211828101 in the amount of $2,630,000
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For information reference this request
contact AED @ ext 5070.
1 of 2 11.16.2010
Attachment number 1 \nPage 1 of 2
Item # 36
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
EAST AUGUSTA STREET AND DRAINAGE IMPROVEMENTS
CPB#328-041110-211828101
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
URBAN SPLOST PHASE III RECAPTURE
327-041110-296812333 ($500,000) $0 ($500,000)
GDOT STATE AID CONTRACT ($450,000) $0 $450,000
SPLOST PHASE VI ($570,000) ($2,630,000) ($3,200,000)
328-041110-5414110-211828101
SPLOST PHASE VI ($933,563) ($933,563)
328-041110-5414110-211828102
TOTAL SOURCES:($1,520,000) ($3,563,563) ($5,083,563)
USE OF FUNDS
ENGINEERING
327-04-1110-5212115-209812101 $950,000 $0 $950,000
ENGINEERING
328-04-1110-5212115-211828101 $570,000 $570,000
ROADS
328-041110-5414110/211828101-5414110 $2,630,000 $2,630,000
ROADS
328-041110-5414110/211828102-5414110 $933,563 $933,563
TOTAL USES:$1,520,000 $3,563,563 $5,083,563
2 of 2 11.16.2010
Attachment number 1 \nPage 2 of 2
Item # 36
W R Toole Engineers, Inc.
Engineers * Consultants * Planners
November 18,2013
Augusta-Richmond County Procurement Department
530 Greene Street, Room 605
Augusta, Georgia 30901
Attention: Mr. Darrell White, Bid and Contract Specialist
Reference: East Augusta Roadway & Drainage Project Phase II - Aiken Street
Bid #13-213
Dear Mr. White,
On Wednesday, November 6, 2013, Augusta-Richmond County received one (1) bid for the
referenced project from Blair Construction, Inc. totaling $3,563,562.18. W. R. Toole Engineers
received the bid package on November 18, 2013 and reviewed it for general completeness and
responsiveness. Based on our review, we recornmend award to Blair Construction, [nc.
Should you have any questions regarding this information, please do not hesitate to contact our
office.
Sincerely,
W. R. TOOLE ENGINEERS, INC.
'r;*"-.-+r.-
William (Tom) Dunaway, PE
Senior Project Manager
Cc:Augusta Engineering Department; Attn: Mr. Hameed Malik, P.E., PhD., Assistant Director
lOO5 Broad Street, Suite 2OO, Augusta, GA 3O9O{
phone - 7 06.7 22.41 I 4 * lax . 7 O6.7 22.6219' www.wrtoole.com
Attachment number 2 \nPage 1 of 1
Item # 36
ENGINEERING DEPARTMENT
Abi€ t, tadsoh, P,E,, cPEsc, Dnedor ol Ehginee n3
Ms, G€ri Sans, Direclor Procurement
abie L, Ladson, P.E.,CP€SC, Diredor
Tuesday, septemb€ r 03, 2013
t.sl AuAusta Roadway & D6inaf,e Prolect Phase tt-Aiken Street Channet
Projed Numb€r: 327 04,209312!01
File n€lerence: 13-014(k) I
Ms. Sams, atta.hed forthesubj€d prol..t arctwo co Gds, and a Solclaron Form Checktist.
Peaseadvedse for bdsand notilythisotficeofrhe bd open ngdate and iimp. Enimated con
is54.0m lion.
Should you require addiiiona inforhation, pleasedo not hesita
fhanki,g you in ddvoh@.
Phyllis M lls, QualityAssurance Analyst
Val€ne R. iehk ns, Department A.countanr
Attachment number 3 \nPage 1 of 13
Item # 36
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Item # 36
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Attachment number 3 \nPage 3 of 13
Item # 36
PROJECT SPECIFIC GOAL
Ptui..l r.'unb( 327-0+209817101
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Es.J !i speqfinr om, iiJsnn$o
pr.n@i,l pmgmm sch a*ppL .d L ,"" ,, *"., _32"
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Attachment number 3 \nPage 4 of 13
Item # 36
Local Small Business Goal
the Loc.l Small Busircs Opponu.ity progmm provides for Lo.al SmaltDusinesg.l lo be ser on ", _opli, dbte A'rgr.,a. Cen,gir proc-rem. r. o\e !t00.UOO jn\al-e.'Tle-o.dlsndrtBJ: ". goa ,or ii. pro. r.emen.
3
.ll b ooe "- propo,c^ "hr't srbm. .he o . ^.m w:h
,equred bJ Augulla. GA (ode i t-t0 t2o l
L Notr-Discrihination Statemenl: As required
iheir bid or proposal as
bl tne Procurohent
2. Propos.d Loc.l Snall E usines Snbcontracror/SuDplier Utilization ptan.
3. Doctrment.tion ofcood faifh Efforts 10 use localsha[ busihEs€s.
Failure to submit the above documentation sha r€sult in the bid orroposal bcine declared non-resDonsive-
Attachment number 3 \nPage 5 of 13
Item # 36
Local Small Business Opportunlry
Ordinance Reounements
Notice to All Prooonenls
raes€ read €€furty)
Loe smdrBu5E* ooootuid Prc(ci
r706)31 a06
Attachment number 3 \nPage 6 of 13
Item # 36
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Attachment number 3 \nPage 7 of 13
Item # 36
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Attachment number 3 \nPage 8 of 13
Item # 36
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Attachment number 3 \nPage 9 of 13
Item # 36
(l) Mo Ny Udlianim Relofi!
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Attachment number 3 \nPage 10 of 13
Item # 36
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Attachment number 3 \nPage 11 of 13
Item # 36
LOC,AL SMALL BUSINESS UTILIZATION
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Attachment number 3 \nPage 12 of 13
Item # 36
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Attachment number 3 \nPage 13 of 13
Item # 36
Invitation to Bid
Sealed bids will be received at this office on Wednesday, November 6, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-213 East Augusta Roadway & Drainage Project Phase II – Aiken Street Channel for
Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $150.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, September 26, 2013. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, October 18, 2013 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 22,
2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. . A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle September 26, October 3, 10, 17, 2013
Metro Courier October 2, 2013
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 36
VENDORS Attachment B E-Verify # SAVE Form Addendum 1-2 Bid Bond Base Bid
BLAIR CONSTRUCTION
P. O. BOX 770
EVANS, GA 30809
Yes 224004 Yes Yes Yes $3,563,562.18
J & B CONSTRUCTION
3550 GORDON HIGHWAY
GROVETOWN, GA 30813
REEVES CONSTRUCTION
1 APAC INDUSTRIAL WY
AUGUSTA, GA 30907
BEAMS CONTRACTING
15030 ATOMIC ROAD
BEECH ISLAND, SC 29841
HARRIS N HARRIS CONS
1721 BROWN ROAD
HEPHZIBAH, GA 30815
CMI
1875 KILLINGSWORTH RD
AUGUSTA, GA 30904
SITEC, LLC
522 RAILROAD AVENUE
NORTH AUGUSTA, SC
29841
Bid Item #13-213
East Augusta Roadway & Drainage Project Phase II – Aiken Street Channel
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, November 6, 2013 @ 3:00 p.m.
Page 1 of 1
Attachment number 5 \nPage 1 of 1
Item # 36
ATTN RICHARD BERRY
TRI-STAR CONTRACTORS INC
47 LEGACY LANE
EDGEFIELD SC 29824
ATTN BARRETT BOWDEN
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
ATTN: DAVID WHEATLEY
COLUMBIA DIVERSIFIED INC.
6677 EUBANKS DRIVE
APPLING, GA 30802
ATTN THERON SAPP
QUALITY STORM WATER SOLUTIONS
437 CAMBRIDGE CIRCLE
MARTINEZ GA 30907
ATTN TIM MCELROY
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP, GA 30627
ATTN PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
ATTN BILL HEAD
D & S UTILITIES
1644 HOLY TRINITY CHURCH ROAD
LITTLE MOUNTAIN, SC 29075
ATTN: RANDALL MCCLAIN
L-J INC
603 PINE LOG ROAD
BEECH ISLAND, SC 29842
ATTN: JEFFERY HARRIS
HARRIS CONSTRUCTION
1736 BARTON CHAPEL ROAD
AUGUSTA, GA 30906
ATTN LARRY GOOLSBY
MABUS BROS CONSTRUCTION
920 MOLLY POND ROAD
AUGUSTA, GA 30901
J&B CONSTRUCTION & SRVC INC
3550 GORDON HIGHWAY
GROVETOWN GA 30813
BEAM’S CONTRACTING
2335 ATOMIC ROAD
BEECH ISLAND, SC 29842
RETURNED MAIL
SITEC
ATTN; DAVID MCGHEE
217 FAIRFIELS STREET NE
AIKEN, SC 29801
REEVES CONSTRUCTION
ATTN: GREG HAMILTON
1 APAC INDUSTRIAL WAY
AUGUSTA, GA 30907
CROWDER CONSTRUCTION
ATTN: MARK DICKSON
1229 ROYAL DRIVE, SUITE C
CONYERS, GA 30094
WALL ASPHALT
ATTN: CHARLIE WALL
617 ROCKMART ROAD
VILLA RICA, GA 30108
J & H GRADING & PAVING
ATTN: KEVIN WALTERS
1579 EDGEFIELD HIGHWAY
AIKEN, SC 29801
GA-CAROLINA PAVING
1920 MILLEDGEVILLE RD.
AUGUSTA, GA 30904
ABIE LADSON
ENGINEERING DEPARTMENT HAMEED MALIK
ENGINEERING DEPARTMENT
YVONNE GENTRY
LSBOP OFFICE
Bid Item 13-213 East Augusta Roadway
& Drainage Project Phase II – Aiken
Street Channel mailed 9/26/13
Bid Item #13-213
East Augusta Roadway & Drainage
Project Phase II – Aiken Street Channel
For Engineering Department
Bid Due: Wed. 11/6/13 @ 3:00 p.m.
Attachment number 6 \nPage 1 of 1
Item # 36
Attachment number 7 \nPage 1 of 2
Item # 36
Attachment number 7 \nPage 2 of 2
Item # 36
Attachment number 8 \nPage 1 of 2
Item # 36
Attachment number 8 \nPage 2 of 2
Item # 36
Commission Meeting Agenda
12/17/2013 2:00 PM
GDOT LMIG – 2014 Application (Belair Rd)
Department:Abie Ladson, Director AED
Caption:Motion to approve the application from GDOT for fiscal year
2014 Local Maintenance and Improvement Grant (LMIG), to be
used for Belair Road construction as requested by Augusta
Engineering Department (AED). (Approved by Engineering
Services Committee December 9, 2013)
Background:GDOT recently made changes to its State Aid Program and
restructured it as “Local Maintenance and Improvement Grant
(LMIG).” LMIG is an annual formula-based grant from GDOT
that is funded through the motor fuel tax. Grant funds are typically
used to supplement local projects for road/drainage improvement
and road resurfacing efforts based on priority. Each year Augusta
is eligible to receive approximately $1.5 million through this
LMIG Program.
Analysis:GDOT will review submitted local projects and make final
determination as to which project to fund based on priority,
condition, project readiness, and funds availability. Currently the
Belair Road Improvements Construction Project cost estimate is
5.9 million, with only 1.7 million local funds available. The 1.5
million LMIG will be used to supplement the cost. Belair Road is
scheduled to bid in first quarter of 2014
Financial Impact:City of Augusta AED will receive 1.5 million (LMIG); negative
financial impact.
Alternatives:1). Approve the application from GDOT for Local Maintenance
and Improvement Grant (LMIG), to be used for Belair Road
construction. 2). Do not approve and identify alternate funds for
supplementing Belair Road construction, and do not claim future
LMIG Funds that are designated for Augusta.
Recommendation:Approve Alternative Number One
Cover Memo
Item # 37
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 37
pl€ase do nor process this docum€n! Once approved by the Commtssion fte original will be sent to the Clerk of Commisslon for
ex€cution. For itrformation r€f€rcnce this request, contact Engineering at ext 5070. Thanks Revised 10/30/201 3
GEORGIA DEPARTMENT OF TRANSPORTATION
LOCAL MAINTENANCE & IMPROVEMENT GRAIIT (LMIG)
APPLICATION FOR FISCAL YEAR 20I4
TYPE OR PRINT LEGIBLY. ALL SECTIONS MUST BE COMPLETED.
All Aptr'lications must be submitted by the Local Governing Official to the Georgia Department of Transportation, Office ofLocal Grrnts! 600 West P€achtree Street NW! A ant6, Georgia 30308.
LOCAL GOVERNMENT INFORMATION
Date ofApplication:
Name of local govemment: Augusta. Georgia
A 30901
Contact Person and Title:
Contact Person's Phone Number: f706)796-5040
ContactPe$on'sFaxNumber (706)796-50,15
Contact Person's Email: aladson@ausustaqa.qov
Is the Priority Lisr alrached?No
LOCAL GO!'ERIYMENT AITIDAYIT AIID Cf, RTIFICATION
(Name), the (Title). on behalfoft.
local government), who being duly swom do swear that the information given
herein is true to the best of his/her knowledge and belief. Local Govemment swears and certifies that it has real and
understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same.
Local government further swears and certifies that it has read and understands the regulations for the Georgia planning
A"r of 1989 (O.C.G.A. 0 45-l2-200, et seq.), Service Delivery Strategy Acr (O.C.G.A. I 36-70-20, er seq.), a;d the Local
Govemment Budgets and Audirs Act (o.c.G-A. i6-81-t et seq.) and will comply in full with said provisions. Localgovemment further swears and certifies that the roads or sections of roads described and shown on the local sovernmercs
Project List are dedicated public roads and are part of the Public Roa{:l System in said counq,cit}. Locai gorernment
further swears and certifies that it complied with federal and,/or state environmental protection laws and at the-completionofthe project(s), it met the match requirements as stated in the Transportation Investment ACT (TlA).
Fufther, the local govemment shall be responsible for any claim, damage, loss or expense that is att butable to negligentacts' erors, or omissions related to the designs, dmwings, specifications, work and other services fumished bv oionbehalfofthe localgovernm€nt pursuant to this Application ("Loss"). To rhc extent pro\ ided br tau. the localgorirnmenrfurther agrees to hold harmless and indemnify the DEPARTMENT and the State of Georsia from all suits or;laims rharmay ari\e from said Lo\s.
Page I
Attachment number 1 \nPage 1 of 4
Item # 37
Revised l0/.10/2013
GtrORGIA DEPARTMENT OF TRANSPORTATION
LOCAL M{NTENAIICE & IMPROVEMENT GRANT (LMIG)
APPLICATION FOR FISCAL YEAR 201,t
LOCAL GOVf,R}IMENT AIFIDAVTI AND CERTIT'ICATION
If the-local govemment fails to comply with these General Cuidelines and Rules, or fails to comply with its Application andCertification, or fails to cooperate with the audito(s) or fails to mainrain and retain sufficient records, the DEpARTN,,iENT may, atits disuetion, prohibit the local government from participating in the LMIG program in the future and may pr.sue any auailallelegal remedy to obtain reimbursement ofthe LMIC funds. Furthermore, if in ihe;stimation ofthe DEPARiMENT, a ;oadway orbridge shows evidence of failure(s) due to poor workrnanship, the use of substandard materials, or the failure to follow therequircd design and construction guidelines as set forlh herein, the Department may pursue any available legal remedy to obtainreimbursement ofthe allocated LMIG funds or prohibit local govemment from participating in ihe LMIG pro"gram untiisuch time
as corrections e made to address the deficiencies or reimbursement is made.
Local Government:
Mayor / Commission Chairperson
(Signature)
(Prin0
(Date)
46921
E-Verify Numb€r
Swom to and subscribed betbre me,
This _ day of _, 20_
In the presence of:
NOTARY Pt]BT,IC
My Commission Expires:
SEAL:
FOR GDOT USE ONI,Y
The local govemment's Application is hereby granted and the amount allocated to the local govemment is
Such allocation must be spent on any or all ofthose projects listed in the project List
This day of _,20
Teny L Gable
Local Grants Administrator
Page 2
Attachment number 1 \nPage 2 of 4
Item # 37
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Item # 37
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Attachment number 1 \nPage 4 of 4
Item # 37
Please do not proccss this document Om€ approv€d by t,le Commission th€ original witl b€ sent to the CIeIkof Commission for
€xecution. For information refer€nc€ this requesi, contact Engineering at ext 5070. Thanks
Form A
Augusta Richmond Counry, Georgia
New Grsnt Proposal/Application
Before a Department/agency may apply for the grant/award on behalfofAr.rgusta
Richmond County, they must first obtain approval signature Aom th€ Adminish"tor
and the Finance Director. The AdministEtor will obtain informatioD on the grant
program and requirements from the funding agency and review these for feasibility to
detemine if this grant/award will benefit Augusta Richmond County. The Finance
Director will review the funding requirement to determine ifthe gant will fit within
our budget structure and financial goals.
DepartmentRe4uestingCrant: AuzustaEnqineerineDepartment
Gratrt Description: GDOT Local Maintenance Improvement Crant {formerly know as
State Aid Droprafi l
Date ofGrant Request:Novemherl/ IUIJ
Grant Amount: $ l.5million (Matching Funding Required XXD yes! NoXX Pmject total cost should be 1.65 million or over to receive 1.5 nillion
2014
Departrnent/Elected Offi cial Signature
l.) I have reviewed the grant application and enclosed materials and:
o Find the grant/award to be feasible to the needs of Augusta Richmond
County
o Deny the Request:
Finance Director Date
2.) I have rcviewed the grant application and enclosed materials and:
Approve, the Department/Agency to move forward with the application
De[y the Request:
Adminishator Date
This form will rlso be used to provide the external auditors with information on ,Ilgrants for compliance and certilicatiotr requirements as required by the Stat€ aDd
Federal Government.
Attachment number 2 \nPage 1 of 1
Item # 37
Commission Meeting Agenda
12/17/2013 2:00 PM
Highland Avenue Resurfacing from Wrightsboro Rd. to Wheeler Rd. (13-200) Contract Award
Department:Abie Ladson, Director
Caption:Motion to approve award of Construction Contract to Blair
Construction, Inc. in the amount of $517,079.90 for
Transportation Investment Act (TIA) Project, Highland Avenue
Resurfacing from Wrightsboro Rd. to Wheeler Rd. Award is
contingent upon receipt of signed contracts and proper bonds.
(Approved by Engineering Services Committee December 9,
2013)
Background:Highland Avenue Resurfacing from Wrightsboro Rd to Wheeler
Rd is one (1) of fifty (50) City of Augusta, Georgia TIA (aka
TSPLOST) projects. This is the second project that has been let
for construction in Band 1 for the City of Augusta, Georgia.
Analysis:Bids were received on October 25, 2013 with Blair Construction,
Inc. being the low bidder. The bid results are as follow:
CONTRACTORS BID 1.Blair Construction, Inc. $517,079.90
2.Reeves Construction Company $671,540.63 3.J&B Construction
Services, $720,564.93 It is the recommendation of the
Engineering Department to award this project to Blair
Construction, Inc.
Financial Impact:Bids came in over $248,238.47 above the TIA budgeted amount.
Proposed project funds are presented below: 1.TIA Budgeted
Amount: $268,841.43 2.TIA Discretionary Funds: $248,238.47
TOTAL: $517,079.90
Alternatives:1)Approve award of Construction Contract to Blair Construction,
Inc. in the amount of $517,079.90 for Transportation Investment
Act (TIA) Project, Highland Avenue Resurfacing from
Wrightsboro Rd. to Wheeler Rd. Award is contingent upon receipt
of signed contracts and proper bonds. 2)Do not approve, and re-
bid.
Recommendation:Approve alternative #1 Cover Memo
Item # 38
Funds are Available
in the Following
Accounts:
TIA FUNDS: Funds 371 (TIA Project Funds) and 235 (TIA
Discresionary Funds)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 38
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Highland Avenue Resurfacing from Wrightsboro Rd. to Wheeler Rd.
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB# N/A. This project proposes to award
Construction Contract to Blair Construction in the amount of $517,079.90 for the
Funds are available in the construction budget account numbers: TIA Budgeted account
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
TIA Budgeted $268,841
TIA Discretionary $248,238
$517,079
Section3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#N/A
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
Highland Avenue Resurfacing from Wrightsboro Road to Wheeler Road.
in the amount of $268,841 and TIA Discretionary account in the amount of $248,238.
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For information reference this request
contact AED @ ext 5070.
1 of 2 11.16.2010
Attachment number 1 \nPage 1 of 2
Item # 38
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
Highland Avenue Resurfacing from Wrightsboro Rd. to Wheeler Rd.
CPB#N/A
CPB AMOUNT
SOURCE OF FUNDS CPB
TIA Funds
XXXXXXX $268,841
Discretionary Funds
XXXXX $248,238
TOTAL SOURCES:$517,079
USE OF FUNDS
ROADS
xxxxxx ($517,079)
TOTAL USES:($517,079)
2 of 2 11.16.2010
Attachment number 1 \nPage 2 of 2
Item # 38
Invitation to Bid
Sealed bids will be received at this office on Friday, October 25, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-200 Highland Avenue Resurfacing for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday September 19, 2013. Bidders are cautioned
that submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, October 11, 2013 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Tuesday, October 15, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 19, 26, October 3, 10, 2013
Metro Courier September 25, 2013
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 38
UNOFFICIAL
VENDORS Attachment B E-Verify #SAVE Form Addendum 1 Bid Bond Base Bid
BLAIR CONSTRUCTION
P. O. BOX 770
EVANS, GA 30809
Yes 224004 Yes Yes Yes $517,079.90
J & B CONSTRUCTION
3550 GORDON HIGHWAY
GROVETOWN, GA 30813
Yes 229939 Yes Yes Yes $720,564.93
REEVES CONSTRUCTION
1 APAC INDUSTRIAL WY
AUGUSTA, GA 30907
Yes 48048 Yes Yes Yes $671,540.63
Bid Item #13-200
Highland Avenue Resurfacing
for Augusta, Georgia - Engineering Department
Bid Due: Friday, October 25, 2013 @ 11:00 a.m.
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Item # 38
Commission Meeting Agenda
12/17/2013 2:00 PM
Mims Road Emergency Repair
Department:Abie Ladson, Director
Caption:Motion to approve an additional $67,200 to satisfy Mims Road
Emergency Repair as requested by AED. (Approved by
Engineering Services Committee December 9, 2013)
Background:On July 12th, a substantial amount of rainfall fell on the basin to
the immediate west of Peach Orchard Road and Mims Road. As a
result, the rainfall caused an existing 48” pipe across Mims Road
to submerge and which created a major road washout. The damage
impacted telephone, fiber optic, and water services along Mims
Road. In order to restore the road and services back to operating
conditions, an emergency survey and design was developed in-
house, and an emergency contractor was chosen to perform the
construction. Construction was completed in mid-October.
Analysis:The initial cost of repairs was $247,561.08. Georgia Department
of Transportation (GDOT) funded $200,000 of construction
through the Local Maintenance and Improvement Grant (LMIG),
which was approved by Commission on August 20, 2013, and the
remaining $47,561.08 was funded through TIA Discretionary
funds and approved on November 5, 2013. Additional items, such
as grading and paving, hauling out unsuitable material and
replacing it with suitable material, and guard rail installation were
not a part of the original proposal and is considered unforeseen.
This unforeseen cost is $67,150.80.
Financial Impact:Funds are available in TIA Discretionary account.
Alternatives:1) Approve an Additional $67,200 to Satisfy Mims Road
Emergency repair as requested by AED. 2) Do not approve.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following TIA Discrestionary Funds - 235-10-1110/6011110 Cover Memo
Item # 39
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 39
Change Order Number: One Date: 11/21/13
Project Title Mims Road Emergency Repair (Culvert Replacement)
Original Contract Date: 10/20/2013 Project Number: 2013-0010
Owner: Augusta Richmond County P.O. Number: ___________
Contractor: Blair Construction, Inc.
The following change order is hereby made to the proposal for the above project: See attached
TOTAL AMOUNT OF THIS CHANGE ORDER $ 67,150.80
Original Contract Amount $247,561.08
Previous Change Order
(Increased / Decreased) $0.00
This Change Order
(Increased / Decreased) $67,150.80
TOTAL CONTRACT WITH CHANGE ORDER(S) $314,711.88
* * * * * * * * * * * * *
Funding Source/Account Number: 324-041110-6011110/207824999-6011110
Requested By: ___________________________________ Date: _____________
Engineer
Submitted By: ___________________________________ Date:_____________
Department Head
Recommended By:________________________________ Date: _____________
Administrator
Accepted By: ___________________________________ Date:_____________
Contractor
cc: Finance
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 39
Commission Meeting Agenda
12/17/2013 2:00 PM
Willhaven, Phase III, Section 4
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering
and Augusta Utilities Departments for Willhaven Subdivision,
Phase III, Section 4. (Approved by Engineering Services
Committee December 9, 2013)
Background:The final plat for Willhaven Subdivision, Phase III, Section 4, was
approved by the Commission on May 21, 2013. The subdivision
design and plat for this section, including the storm drain system,
have been reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors.
The Utilities Department has inspected and reviewed the water and
sanitary sewer installations, and hereby requests acceptance of the
utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:
1. Approve the deeds of dedication, maintenance agreements, and
Cover Memo
Item # 40
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Willhaven Subdivision, Phase III,
Section 4. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 40
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Item # 40
Commission Meeting Agenda
12/17/2013 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meetings of the
Commission held November 19th & December 3, 2013 and
Special Called Meeting held December 9, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 41
Commission Meeting Agenda
12/17/2013 2:00 PM
District 7 Library Bd. Appt.
Department:
Caption:Motion to approve the appointment of Sue Pittman to the
ARC Library Board and Chris Naylor to the Citizens Small
Business Advisory Board (DBE) representing District 7.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 42
Attachment number 1 \nPage 1 of 2
Item # 42
Attachment number 1 \nPage 2 of 2
Item # 42
Commission Meeting Agenda
12/17/2013 2:00 PM
Appoint URA members
Department:Administrator
Caption:Motion to approve appointments to the Urban Redevelopment
Agency
Background:The terms of the current members have expired. The current
members continue to serve until their successors are appointed.
As part of the process to issue bonds for the renovation of the
Municipal Building Campus, it would be appropriate to appoint
new board members.
Analysis:This is a companion item to the "Issuance of bonds for Municipal
Building Renovations" agenda item
Financial Impact:
Alternatives:
Recommendation:approve appointments to Urban Redevelopment Agency
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 43
RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSION
RESOLUTION APPOINTING COMMISSIONERS
TO THE URBAN REDEVELOPMENT AGENCY OF AUGUSTA
AND ITS PRINCIPAL OFFICERS
WHEREAS, the Urban Redevelopment Agency of Augusta (the “URA”) was activated
by the Commission on April 1, 2010, including the appointment of five commissioners of the
URA, the terms of which appointments have lapsed, and the Commission desires to reappoint
commissioners to the URA and its principal officers.
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission that all statements, findings and recitations set forth in the above and foregoing
preambles are hereby determined and declared to be true and correct.
BE IT FURTHER RESOLVED, that the Augusta-Richmond County Commission
hereby appoints as members of the Board of Commissioners of the Urban Redevelopment
Agency of Augusta the following named persons for terms of office expiring as indicated below,
sets the number of commissioners as the number of commissioners named below, and appoints
the Chairman and Vice Chairman of the URA as indicated below:
Name Office Length of the
Term of Office
_______________________ Commissioner and Chairman 3 years
_______________________ Vice Chairman and Commissioner 3 years
_______________________ Commissioner 2 years
_______________________ Commissioner 2 years
_______________________ Commissioner 1 year
BE IT FURTHER RESOLVED, that the appropriate officials be authorized to take all
appropriate action required to accomplish and give full effect to this Resolution; and
BE IT FURTHER RESOLVED, that any and all resolutions in conflict with this
Resolution be and the same are hereby repealed; and
BE IT FURTHER RESOLVED that this resolution shall be effective immediately upon
its adoption by the Board of Commissioners of Augusta.
Attachment number 1 \nPage 1 of 3
Item # 43
PASSED, ADOPTED, SIGNED, APPROVED AND EFFECTIVE this 17th day of
December, 2013.
AUGUSTA, GEORGIA
By:
Mayor of Augusta, Georgia
ATTEST:
Clerk of Commission
Attachment number 1 \nPage 2 of 3
Item # 43
CLERK OF COMMISSION’S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Augusta-Richmond County
Commission (“Augusta”), DO HEREBY CERTIFY that the foregoing pages of typewritten
matter constitute a true and correct copy of a resolution adopted on December 17, 2013 by the
Augusta-Richmond County Commission in a meeting duly called and assembled in accordance
with applicable laws and with the Augusta procedures by a vote of _____ Yea and _____ Nay,
which meeting was open to the public and at which a quorum was present and acting throughout,
and that the original of the foregoing resolution appears of public record in the Minute Book of
Augusta, which is in my custody and control.
GIVEN under my hand and the Augusta seal, this _____ day of December, 2013.
Lena J. Bonner, Clerk,
Augusta-Richmond County Commission
Attachment number 1 \nPage 3 of 3
Item # 43
Commission Meeting Agenda
12/17/2013 2:00 PM
MOU Augusta National
Department:
Caption:Motion to approve the Augusta Engineering Department's request
to adopt the Memorandum of Understanding (MOU) between
Augusta, GA and the Augusta National regarding the Berckman
Road project.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 44
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Item # 44
Commission Meeting Agenda
12/17/2013 2:00 PM
Update Riverwalk Repairs
Department:
Caption:Receive an update from staff on the progress of repairs
on Riverwalk. (Requested by Mayor Pro Tem Corey Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 45
Commission Meeting Agenda
12/17/2013 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 46