HomeMy WebLinkAbout2013-12-03-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
12/3/2013
2:00 PM
INVOCATION:
Rev. Jason Peterson, Pastor, Advent Lutheran Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Brad Owens regarding the proposed 2014 ARC Budget.
Attachments
B. Ms. Lori Davis regarding TAD4.
Attachments
C. Robin Schweitzer, regarding Special Tax Districts.
Attachments
CONSENT AGENDA
(Items 1-26)
PUBLIC SERVICES
1. Motion to approve New Application: A. N. 13 - 31: request by Ritaben
Patel for a retail package Beer & Wine license to be used in connection
with Super Express #5 located at 3341 Deans Bridge Rd. District 5.
Super District 9. (Approved by Public Services Committee November
25, 2013)
Attachments
2. Motion to approve New Ownership Application: 13 - 32: request by
Hwa Young Song for a retail package Liquor, Beer & Wine license to
be used in connection with Salem Wine & Spirits located at 2228 Rosier
Attachments
Rd. District 6. Super District 10. (Approved by Public Services
Committee November 25, 2013)
3. Motion to approve the contract between Augusta Regional Airport and
Events 20/20 LLC for Inflight Catering as approved by the Augusta
Aviation Commission at their October 31, 2013 meeting. (Approved by
Public Services Committee November 25, 2013)
Attachments
4. Motion to approve the Memorandum of Understanding (MOU) between
Augusta Regional Airport and McDuffie County as approved by the
Augusta Aviation Commission at their October 31, 2013 meeting.
(Approved by Public Services Committee November 25, 2013)
Attachments
5. Motion to approve the selection of Cincinnati Systems for the purchase
of equipment for the new credit card and existing long term parking
lots located at the airport as approved by the Augusta Aviation
Commission at their October 31, 2013 meeting. (Approved by Public
Services Committee November 25, 2013)
Attachments
6. Motion to approve submitting the Police Simulator/Software to
Procurement for purchasing using the GSA Contract as approved by the
Augusta Aviation Commission at their October 31, 2013 Meeting.
(Approved by Public Services Committee November 25, 2013)
Attachments
7. Motion to approve the Republic Parking Systems Management Contract
for the public parking program for Augusta Regional Airport as
approved by the Augusta Aviation Commission at their October 31, 2013
Meeting. (Approved by Public Services Committee November 25,
2013)
Attachments
8. Motion to approve tasking the Administrator to come back with a final
report relative to a plan of action regarding the establishment of a bus
route to Fort Gordon at the first committee meeting in
January. (Approved by Public Services Committee November 25,
2013)
Attachments
PUBLIC SAFETY
9. Motion to approve award of bid #13-187A Emergency Response
Vehicles for the Augusta Fire Department to NAFECO/KME.
(Approved by Public Safety Committee November 25, 2013)
Attachments
10. Motion to approve digital orthophotography and maintenance agreement
with Pictometry International to provide new 2013/2014 oblique imagery
and related software and product support to Augusta with the addition
that the Administrator charge the enterprises funds with the proportion of
their use of the service and meet with the School Board regarding their
participation in the cost of these services. (Approved by Public Safety
Committee November 25, 2013)
Attachments
11. Motion to approvea resolution authorizing volunteer firefighters and
rescue workers of the Augusta, Georgia Fire Department to be covered
under Workers' Compensation. (Approved by Public Safety
Committee November 25, 2013)
Attachments
12. Motion to approve automatic aid agreement with Hephzibah, Georgia.
(Approved by Public Safety Committee November 25, 2013)
Attachments
FINANCE
13. Motion to approve a request from the Sheriff’s Office to replace 2 police
motorcycles for their Road Patrol - Traffic Division. (Approved by
Finance Committee November 25, 2013)
Attachments
14. Motion to authorize the conducting of a public hearing regarding the
adoption of the Amended Augusta Richmond County Redevelopment
Plan for TAD Number One and to receive such plan and a proposed
resolution approving the Plan. (Approved by Finance Committee
November 25, 2013)
Attachments
15. Motion to approve accepting the funds from the sponsors and inceasing
the funding level of the budget by that amount and expend funds to hold
the event relative to the Disadvantaged Business Enterprise Department's
6th Annual Business Expo. (Approved by Finance Committee
Attachments
November 25, 2013)
16. Motion to authorize the conducting of a public hearing regarding the
adoption of the Augusta Richmond County Downtown Redevelopment
Plan for TAD 4 and the creation of the Downtown TAD and to receive
such plan and a proposed resolution to approve the Plan and create the
district. (Approved by Finance Committee November 25, 2013)
Attachments
ENGINEERING SERVICES
17. Motion to approve a cost sharing agreement between the Augusta
Utilities Department and James Stafford, Bernard Dunstan, and Allen
Grinalds. (Approved by Engineering Services Committee November
25, 2013)
Attachments
18. Motion to authorize condemnation to acquire title of a portion of
property for fee simple and permanent construction and maintenance
easement (Parcel 227-0-038-00-0) 4763 Windsor Spring Road.
(Approved by Engineering Services Committee November 25, 2013)
Attachments
19. Motion to authorize condemnation to acquire title of a portion of
property for fee simple and permanent construction and maintenance
easement (Parcel 227-0-040-00-0) 4773 Windsor Spring Road.
(Approved by Engineering Services Committee November 25, 2013)
Attachments
20. Motion to authorize condemnation to acquire title of a portion of
property for fee simple and permanent construction and maintenance
easement (Parcel 227-0-094-00-0) 4359 Windsor Spring Road.
(Approved by Engineering Services Committee November 25, 2013)
Attachments
21. Motion to authorize condemnation to acquire title of the entire parcel,
(Parcel 087-4-111-00-0) 2056 Golden Rod Street.(Approved by
Engineering Services Committee November 25, 2013)
Attachments
22. Motion to approve subject agreement to Johnson, Laschober, and
Associates, P.C. in the amount of $45,540.00. This award will include
Attachments
costs associated with plan updates and permit updates, as well as for
costs associated with the bidding and construction services phases of the
project. (Approved by Engineering Services Committee November
25, 2013)
23. Motion to approve awarding of Utilities Bid #13-178 to Badger Meter.
(Approved by Engineering Services Committee November 25, 2013)
Attachments
24. Motion to approve an Option for Right of Way between Teresa P.
Tedder and Jana S. Pine and Augusta, Georgia for an
easement consisting of 0.175 acre (7,621.09 sq. ft.) in fee, more or less,
and no permanent easement, and 2,678.18 sq. ft. of temporary
construction easement, more or less, and one temporary driveway
easement located at 1263-A Marks Church Road for a total price of
$23,700.00. (Approved by Engineering Services Committee
November 25, 2013)
Attachments
25. Motion to approve and accept the Deed of Dedication and Maintenance
Agreement for The Enclave and The Station. (Approved by
Engineering Services Committee November 25, 2013) .
Attachments
PETITIONS AND COMMUNICATIONS
26. Motion to approve the minutes of the regular meeting of the
Commission held November 19, 2013 and Special Called Meeting held
November 25, 2013.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
12/3/2013
AUGUSTA COMMISSION
REGULAR AGENDA
12/3/2013
(Items 27-33)
PUBLIC SERVICES
27. Motion to approve New Ownership Application: A. N. 13 - 33: request
by Dhaval G. Desai for a retail package Beer & Wine license to be used
in connection with KRISHNA KUNJ, LLC located at 3671 Peach
Orchard Rd. District 6. Super District 10. (No recommendation from
Public Services Committee November 25, 2013)
Attachments
ADMINISTRATIVE SERVICES
28. Presentation from the consultant regarding the 2013 Fair Housing
Analysis on behalf of Augusta, GA. (Requested by Commissioner Bill
Fennoy)
Attachments
29. Discuss parliamentary rulings by the parliamentarian. (Requested by
Commissioner Marion Williams)
Attachments
30. Discuss residential status of department directors. (Requested by
Commissioner Marion Williams)
Attachments
APPOINTMENT(S)
31. Consider the recommendation from the Medical Society to reappoint Dr.
Adair Blackwood for a four-year term on the Richmond County Board of
Health due to expiration of current term 12/31/13.
Attachments
32. Consider the recommendation of the Board of Health to appoint Kenneth
Echols to a four-year term to replace Jill Hauenstein due to expiration
of term ending 12/31/13.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
33. Motion to authorize execution by the Mayor of the affidavit of
Upcoming Meetings
www.augustaga.gov
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
12/3/2013 2:00 PM
Invocation
Department:
Caption:Rev. Jason Peterson, Pastor, Advent Lutheran Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
12/3/2013 2:00 PM
Brad Owens
Department:
Caption:Mr. Brad Owens regarding the proposed 2014 ARC Budget.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
12/3/2013 2:00 PM
Lori Davis
Department:
Caption:Ms. Lori Davis regarding TAD4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
12/3/2013 2:00 PM
Robin Schweitzer
Department:
Caption:Robin Schweitzer, regarding Special Tax Districts.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
12/3/2013 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 13 - 31: request by
Ritaben Patel for a retail package Beer & Wine license to be used
in connection with Super Express #5 located at 3341 Deans
Bridge Rd. District 5. Super District 9. (Approved by Public
Services Committee November 25, 2013)
Background:This is a new application for a new location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Commission Meeting Agenda
12/3/2013 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: 13 - 32: request
by Hwa Young Song for a retail package Liquor, Beer & Wine
license to be used in connection with Salem Wine & Spirits
located at 2228 Rosier Rd. District 6. Super District 10.
(Approved by Public Services Committee November 25, 2013)
Background:This is a new ownership application. Formerly in the name of
Eddie Evans.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2242.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 2
Item # 6
Attachment number 1 \nPage 2 of 2
Item # 6
Commission Meeting Agenda
12/3/2013 2:00 PM
EVENTS 20/20 LLC INFLIGHT CATERING CONTRACT AWARD
Department:Augusta Regional Airport
Caption:Motion to approve the contract between Augusta Regional
Airport and Events 20/20 LLC for Inflight Catering as approved
by the Augusta Aviation Commission at their October 31, 2013
meeting. (Approved by Public Services Committee November
25, 2013)
Background:Events 2020 is a full service catering company that serves
corporate, social, golf, and holiday events. The catering company
specializes in inflight catering with location in Augusta,
Savannah, and Jacksonville Florida. On December 1, 2009, the
Airport entered into a three year agreement with two (2) one year
renewable options with Mike Smith’s Catering Company Inc.
D/B/A Events 20/20. As the contract approached its expiration
date, Airport Staff advertised an RFP for inflight catering service
that received only one response. After review and discussion, the
evaluation committee determined that the proposal received by
Events 20/20 LLC was satisfactory and meets the needs of our
customers traveling through the General Aviation Terminal.
Analysis:The terms of the contract shall be for a period of two years with
two additional one year options to renew.
Financial Impact:Events 20/20 LLC pays a quarterly fee of Three Thousand Seven
Hundred and Fifty dollars ($3750) with a 2.5% annual
compensation increase. ($3750) with a 2.5% annual compensation
increase.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 9
Item # 7
Attachment number 1 \nPage 2 of 9
Item # 7
Attachment number 1 \nPage 3 of 9
Item # 7
Attachment number 1 \nPage 4 of 9
Item # 7
Attachment number 1 \nPage 5 of 9
Item # 7
Attachment number 1 \nPage 6 of 9
Item # 7
Attachment number 1 \nPage 7 of 9
Item # 7
Attachment number 1 \nPage 8 of 9
Item # 7
Attachment number 1 \nPage 9 of 9
Item # 7
Request for Proposal
Request for Proposals will be received at this office until Friday, July 26, 2013 @ 11:00 a.m. for furnishing:
RFP Item #13-168 Catering Service for Augusta Regional Airport
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Wednesday, July 10, 2013 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, July 12, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all
must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 13, 20, 27, July 4, 2013
Metro Courier June 19, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 7
VENDORS Attachment B E-Verify #SAVE Form Original 6 Copies Fee
Proposal
Events 20-20 LLC
4011 Enterprise Ct
Martinez, GA 30907
Yes 689813 Yes Yes Yes Yes
RFP Opening
RFP Item #13-168
Catering Services
for Augusta, Georgia - Augusta Regional Airport
RFP Due: Friday, July 26, 2013 @ 11:00 a.m.
The following vendors did not respond:
Iacofaner's / 626 Coleman Blvd / MT Pleasant, SC 29464
Taste Ambassadors Catering / 2763 Tobacco Rd., Unit L / Augusta, GA 30906
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 7
EVALUATION CRITERIA:
Pts.
Events 20-20 LLC
4011 Enterprise Ct
Martinez, GA 30907
1) Completeness of the proposal.15 11
2) Proponent's management capabilities and experience in managing the specific type of
concession(s). The successful Proponent(s) shall have been in business for at least five (5) years with
a demonstrated ability to provide service, financing and monetary commitment to successfully operate
provide catering services.
15 13.3
3) Proponent's financial capability, responsibility and resources. The Proponent should provide such
financial data as the Proponent demonstrating the ability to perform the services hereunder and to
disclose regarding its current or past business ventures. Such financial data may be in the form of
audited or unaudited financial statements, income statements, balance sheets or current Dun &
Bradstreet summary.
15 9.3
4) Proponent's reputation and character. Please provide the names, addresses and telephone
numbers for three business references.15 6.7
5) Proponent's Concept and Operational plans.15 8.3
6) Any other factors the Evaluation Committee deems relevant, including, but not limited to:
(1) The ability, capacity, and skill of the Proponent to perform the contract or provide the services
required;
(2) The capability of the Proponent to perform the contract or provide the service promptly or within
the time specified, without delay or interference;
(3) The character, integrity, reputation, judgment, experience, and efficiency of the
Proponent;
(4) The quality of performance on previous contracts;
(5) The previous and existing compliance by the Proponent with laws and ordinances
relating to the contract or services;
(6) The sufficiency of the financial resources of the Proponent relating to his ability to
perform the contract;
(7) The quality, availability, and adaptability of the supplies or services to the particular use required;
25 13.3
TOTAL 100 62.0
Cumulative Evaluation Sheet
RFP Item #13-168 Catering Services
for Augusta, Georgia - Augusta Regional Airport
Attachment number 4 \nPage 1 of 1
Item # 7
Attachment number 5 \nPage 1 of 1
Item # 7
Attachment number 6 \nPage 1 of 3
Item # 7
Attachment number 6 \nPage 2 of 3
Item # 7
Attachment number 6 \nPage 3 of 3
Item # 7
Attachment number 7 \nPage 1 of 1
Item # 7
Attachment number 8 \nPage 1 of 3
Item # 7
Attachment number 8 \nPage 2 of 3
Item # 7
Attachment number 8 \nPage 3 of 3
Item # 7
Commission Meeting Agenda
12/3/2013 2:00 PM
MOU BETWEEN AUGUSTA REGIONAL AIRPORT AND MCDUFFIE COUNTY
Department:Augusta Regional Airport
Caption:Motion to approve the Memorandum of Understanding (MOU)
between Augusta Regional Airport and McDuffie County as
approved by the Augusta Aviation Commission at their October
31, 2013 meeting. (Approved by Public Services Committee
November 25, 2013)
Background:Augusta Regional Airport currently has no MOU with the
McDuffie County Fire Department. This MOU will provide each
of the parties to enter into agreement for mutual assistance in fire
protection and support during an airplane crash in order to
increase fire defenses and to assure proper fire control, as well as
providing reserves needed to assure the airports of each county
has adequate protection.
Analysis:Neither party shall be liable for any acts or omissions of the others
employees rendering assistances extraterritorially. This provision
shall apply with equal effect to paid, volunteer and auxiliary
employees.
Financial Impact:No monies are involved.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
No monies are involved.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 8
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 4
Item # 8
Attachment number 1 \nPage 2 of 4
Item # 8
Attachment number 1 \nPage 3 of 4
Item # 8
Attachment number 1 \nPage 4 of 4
Item # 8
Commission Meeting Agenda
12/3/2013 2:00 PM
PARKING LOT EQUIPMENT
Department:Augusta Regional Airport
Caption:Motion to approve the selection of Cincinnati Systems for
the purchase of equipment for the new credit card and existing
long term parking lots located at the airport as approved by the
Augusta Aviation Commission at their October 31, 2013 meeting.
(Approved by Public Services Committee November 25, 2013)
Background:The airport is in the process of rejuvenation the old ready return
and overflow parking areas to be used as a new credit card lot.
Once the credit card lot has been placed into service work will
commence ont the rejuvenation of the old long term parking lot.
Parking access equipment is needed for both lots. A request for
bid was issued in September withe two (2) responses received.
The bids were reviewed and Cincinnati Systems came in with
the lowest bid.
Analysis:Both bids specified equipment that is compatible with equipment
already in use at the airport. The Cincinnati Systems bid will
provide a cost savings to the airport of $16,646.
Financial Impact:The cost for the equipment is $73,534.00.
Alternatives:Deny rerquest.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081201-5425310
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 9
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Invitation to Bid
Sealed bids will be received at this office on Friday, October 4, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-198 Parking Access Equipment for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
September 20, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle August 29, September 5, 12, 19, 2013
Metro Courier September 4, 2013
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 9
VENDORS
Description Manufacturer
Est.
Quan.Unit Price Total Price Manufacturer
Estimated
Quantity Unit Price Total Price
Magnetic Automation
MIB 30 Gates or
equal
Magnetic
Automation 2
$3,714.00 $7,428.00 Magnetic
Automation 2
$3,200.00 $6,400.00
Hub Parking
Technology
Automated Ticket
Dispensers
Hub Parking
Technology 2
$12,487.00 $24,974.00
Teratronik 2
$9,944.76 $19,889.52
Magnetic Automation
MIB 30 Gates or
equal
Magnetic
Automation 2
$3,714.00 $7,428.00 Magnetic
Automation 2
$3,200.00 $6,400.00
Hub Parking
Technology Ticket
Dispensers
Hub Parking
Technology 1
$12,487.00 $12,487.00
Teratronik 1
$9,944.76 $9,944.76
SPS TICO exit
machine with
intercom
Standard
Parking
Systems 1
$24,874.00 $24,874.00
Standard
Parking
Systems 1
$21,289.00 $21,289.00
Spare Hub Parking
Technology ATD
Magnetic Head
Hub Parking
Technology 1
$3,607.00 $3,607.00
Teratronik 1
$5,107.77 $5,107.77
Spare Hub Parking
Technology ATD
Print Head
Hub Parking
Technology 1
$3,957.00 $3,957.00
Teratronik 1
$570.00 $570.00
Spare Transport
Mechanism for SPS
ARM
Standard
Parking
Systems 1
$5,075.00 $5,075.00
Standard
Parking
Systems 1
$3,690.00 $3,690.00
Spare Gate Arms
Magnetic
Automation 2
$175.00 $350.00 Magnetic
Automation 2
$121.50 $243.00
Bid Total
Delivery Date
ATTACHMENT B
E-VERIFY NUMBER
SAVE FORM
ADDENDUM 1
8-10 weeks ARO
LONG TERM LOT
TICO LOT
Republic Parking
633 Chestnut St., Suite 2000
Chattanooga, TN 37450
Yes
Yes
70030
Yes
Yes
Bid Item #13-198
Parking Access Equipment
For Augusta, Georgia - Augusta Regional Airport
Bid Opening: Friday, October 4, 2013 @ 11:00 a.m.
SPARE PARTS
Cincinnati Systems
107 LeGrand Blvd
Greenville, SC 29607
$73,534.05$90,180.00
6-10 weeks ARO
Yes
BWEL0873
Yes
Attachment number 3 \nPage 1 of 1
Item # 9
Attachment number 4 \nPage 1 of 2
Item # 9
Attachment number 4 \nPage 2 of 2
Item # 9
Attachment number 5 \nPage 1 of 1
Item # 9
Commission Meeting Agenda
12/3/2013 2:00 PM
POLICE SIMULATOR/SOFTWARE — AUGUSTA REGIONAL AIRPORT
Department:Augusta Regional Airport
Caption:Motion to approve submitting the Police Simulator/Software to
Procurement for purchasing using the GSA Contract as approved
by the Augusta Aviation Commission at their October 31, 2013
Meeting. (Approved by Public Services Committee November
25, 2013)
Background:The Augusta Regional Airport is a Federally Certificated Airport;
subject to 14 CFR Part 139, 49 CFR Part 1542 and other
Homeland Security and Federal Aviation Administration (FAA)
regulations under the administrative control of the Augusta
Aviation Commission. State and federal Police regulations require
all Law Enforcement Officers at the Augusta Regional Airport to
obtain specialized police training in order to be in compliance
with 49 CFR Part 1542, the Airport's Operating Certificate and the
Airport's Emergency Operations Manual as approved by the FAA
and published in the National Register.In compliance with these
laws there are Richmond County Marshal's Deputies assigned
permanently by contract to the Airport who are certified Law
Enforcement Officers in the State of Georgia and certified under
Federal Law to enforce all State, Federal and local laws including
terror attack, aircraft piracy, bomb threats, active shooter incidents
and many others. The Airport's Emergency Operations Manual, in
compliance with 14 CFR Part 139.325 and the Airport Security
Program (ASP) for Category II Airports in compliance with 49
CFR Part 1542 subpart B, establishes who shall assume incident
command for all such police emergencies.
Analysis:Under the conditions outlined in Appendix 14 — Training, of the
Airport Security Program (ASP CFR 1542.213 (b)) it is the
responsibility of The Augusta Aviation Commission to insure that
all Law Enforcement Officers (LEOs) are properly trained to meet
all recognized threats to Interstate and International Commerce
that could arise or originate at the Augusta Regional Airport.
Among the threats emerging in our country and across the world
is the issue of Active Shooters here to for not dealt with in
Appendix 14 of our ASP. Accordingly we have decided to
institute an additional level of training to insure that our Deputies
Cover Memo
Item # 10
have been given the best possible training to deal with a random
active shooter in our Airport environs. Many police agencies
across the country are pursuing similar training supplements.
Among the leading technologies evolving for this task is the
interactive training simulator. The Milo Range Pro System from
IES Interactive Training, USA will provide all the necessary
training to LEOs assigned to our Airport. The Milo Range Pro is
the only system available that allows for the filming of personal
scenarios and the only system that offers a realistic recoil kit for
the training weapons. These training weapons are also exact
replicas of our standard issued duty weapons.
Financial Impact:Total cost of simulator and system software from IES is
$37,900.00 after discounts. The funds currently exist in the FY
2013 budget, but total price exceeds the Executive Director’s
signature authority. The request to purchase this equipment using
the GSA contract will be submitted to Ms. Sams.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081201-5425310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 9
Item # 10
Attachment number 1 \nPage 2 of 9
Item # 10
Attachment number 1 \nPage 3 of 9
Item # 10
Attachment number 1 \nPage 4 of 9
Item # 10
Attachment number 1 \nPage 5 of 9
Item # 10
Attachment number 1 \nPage 6 of 9
Item # 10
Attachment number 1 \nPage 7 of 9
Item # 10
Attachment number 1 \nPage 8 of 9
Item # 10
Attachment number 1 \nPage 9 of 9
Item # 10
Commission Meeting Agenda
12/3/2013 2:00 PM
REPUBLIC PARKING SYSTEMS MANAGEMENT CONTRACT
Department:Augusta Regional Airport
Caption:Motion to approve the Republic Parking Systems Management
Contract for the public parking program for Augusta Regional
Airport as approved by the Augusta Aviation Commission at their
October 31, 2013 Meeting. (Approved by Public Services
Committee November 25, 2013)
Background:The the RFP process Republic Parking System was selected for
the management of the public parking at the airport. Negotiations
were entered into, an agreement was reached, and a contract was
drawn up and approved by both entities.
Analysis:The contract is for an initial term of three (3) years with two - one
(1) year options for renewal. Deliverables will be reviewed and
validated prior to renewing. The contract identifies the terms and
conditions for the service and the vendor
Financial Impact:
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081101-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Item # 11
Clerk of Commission
Cover Memo
Item # 11
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
7
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
8
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
9
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
0
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
1
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
2
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
3
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
4
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
5
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
6
o
f
1
0
7
It
e
m
#
1
1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
7
o
f
1
0
7
It
e
m
#
1
1
REQUEST FOR PROPOSAL
Proposals will be received at this office until Wednesday, August 21, 2013 @ 3:00 p.m. for furnishing:
RFP Item #13-175 Parking Management Services for Augusta Regional Airport
Proposals will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Request For Proposal (RFP) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA
Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901.
A Pre Proposal Telephone Conference will be held on Friday, August 2, 2013 @ 3:00 p.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by
fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Tuesday, August 6, 2013 @ 5:00 P.M. No Proposal will be accepted by fax, all must be
received by mail or hand delivered.
No proposal may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the including,
but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the RFP which are not waiveable or modifiable by the Procurement Director. All requests
to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 11, 18, 25, 2013 and August 1, 2013
Metro Courier July 17, 2013
Revised: 6/27/2013
Attachment number 2 \nPage 1 of 1
Item # 11
Attachment number 3 \nPage 1 of 3
Item # 11
Attachment number 3 \nPage 2 of 3
Item # 11
Attachment number 3 \nPage 3 of 3
Item # 11
VENDORS Attach B E-Verify #SAVE
Form Original Add. 1 7
Copies
Fee
Proposal
REPUBLIC PARKING
633 CHESTNUT ST
CHATTANOOGA, TN
37450
Yes 70030 Yes Yes Yes Yes Yes
ABM PARKING
SERVICES
701 COMMERCE ST
DALLAS, TX 75202
Yes 112200 Yes Yes Yes Yes Yes
STANDARD PARKING
1301 E 9TH ST
CLEVELAND, OH 44114
Yes
Invalid/
Non-
Compliant
Yes Yes Yes Yes Yes
RFP Item #13-175
Parking Management Services
for Augusta, Georgia - Augusta Regional Airport
RFP Due: Wednesday, August 21, 2013 @ 3:00 p.m.
The following vendor did not respond:
AMERIPARK / 3200 COBB GALLERIA PARKWAY STE 299 / ATLANTA, GA 30339
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 11
EVALUATION CRITERIA:
Pts.
ABM PARKING
SERVICES
701 COMMERCE ST
DALLAS, TX 75202
REPUBLIC PARKING
633 CHESTNUT ST
CHATTANOOGA, TN 37450
1) Completeness of the Proposal as requested of the
Proponents in the RFP.10 8.3 10.0
2) Capabilities, experience and expertise of the Proponent.20 17.0 19.3
3) Financial statements submitted by the Proponent.10 9.3 8.7
4) Past service record of the Proponent at other Airports
whose mission is similar to that of the Commission.20 19.0 19.3
5) Proposed Plan of Operation..15 14.3 14.3
6) Proposed Marketing Plan.10 9.3 9.3
7) Cost to the Commission combining Operating Budget,
Marketing Budget and Management Fee.15 12.7 15.0
TOTAL 100 90 96
Cumulative Evaluation Sheet
RFP Item #13-175
Parking Management Services
for Augusta, Georgia - Augusta Regional Airport
Attachment number 5 \nPage 1 of 1
Item # 11
Attachment number 6 \nPage 1 of 1
Item # 11
Attachment number 7 \nPage 1 of 3
Item # 11
Attachment number 7 \nPage 2 of 3
Item # 11
Attachment number 7 \nPage 3 of 3
Item # 11
Commission Meeting Agenda
12/3/2013 2:00 PM
Transit Update
Department:Administrator
Caption:Motion to approve tasking the Administrator to come back with a
final report relative to a plan of action regarding the establishment
of a bus route to Fort Gordon at the first committee meeting in
January. (Approved by Public Services Committee November
25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
12/3/2013 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 33:
request by Dhaval G. Desai for a retail package Beer & Wine
license to be used in connection with KRISHNA KUNJ, LLC
located at 3671 Peach Orchard Rd. District 6. Super District 10.
(No recommendation from Public Services Committee
November 25, 2013)
Background:This is a new ownership application. Formerly in the name of
David Sanbach.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 2
Item # 13
Attachment number 1 \nPage 2 of 2
Item # 13
Commission Meeting Agenda
12/3/2013 2:00 PM
2013 Fair Housing Analysis .
Department:
Caption:Presentation from the consultant regarding the 2013 Fair Housing
Analysis on behalf of Augusta, GA. (Requested by
Commissioner Bill Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 1
Item # 14
Attachment number 2 \nPage 1 of 48
Item # 14
Attachment number 2 \nPage 2 of 48
Item # 14
Attachment number 2 \nPage 3 of 48
Item # 14
Attachment number 2 \nPage 4 of 48
Item # 14
Attachment number 2 \nPage 5 of 48
Item # 14
Attachment number 2 \nPage 6 of 48
Item # 14
Attachment number 2 \nPage 7 of 48
Item # 14
Attachment number 2 \nPage 8 of 48
Item # 14
Attachment number 2 \nPage 9 of 48
Item # 14
Attachment number 2 \nPage 10 of 48
Item # 14
Attachment number 2 \nPage 11 of 48
Item # 14
Attachment number 2 \nPage 12 of 48
Item # 14
Attachment number 2 \nPage 13 of 48
Item # 14
Attachment number 2 \nPage 14 of 48
Item # 14
Attachment number 2 \nPage 15 of 48
Item # 14
Attachment number 2 \nPage 16 of 48
Item # 14
Attachment number 2 \nPage 17 of 48
Item # 14
Attachment number 2 \nPage 18 of 48
Item # 14
Attachment number 2 \nPage 19 of 48
Item # 14
Attachment number 2 \nPage 20 of 48
Item # 14
Attachment number 2 \nPage 21 of 48
Item # 14
Attachment number 2 \nPage 22 of 48
Item # 14
Attachment number 2 \nPage 23 of 48
Item # 14
Attachment number 2 \nPage 24 of 48
Item # 14
Attachment number 2 \nPage 25 of 48
Item # 14
Attachment number 2 \nPage 26 of 48
Item # 14
Attachment number 2 \nPage 27 of 48
Item # 14
Attachment number 2 \nPage 28 of 48
Item # 14
Attachment number 2 \nPage 29 of 48
Item # 14
Attachment number 2 \nPage 30 of 48
Item # 14
Attachment number 2 \nPage 31 of 48
Item # 14
Attachment number 2 \nPage 32 of 48
Item # 14
Attachment number 2 \nPage 33 of 48
Item # 14
Attachment number 2 \nPage 34 of 48
Item # 14
Attachment number 2 \nPage 35 of 48
Item # 14
Attachment number 2 \nPage 36 of 48
Item # 14
Attachment number 2 \nPage 37 of 48
Item # 14
Attachment number 2 \nPage 38 of 48
Item # 14
Attachment number 2 \nPage 39 of 48
Item # 14
Attachment number 2 \nPage 40 of 48
Item # 14
Attachment number 2 \nPage 41 of 48
Item # 14
Attachment number 2 \nPage 42 of 48
Item # 14
Attachment number 2 \nPage 43 of 48
Item # 14
Attachment number 2 \nPage 44 of 48
Item # 14
Attachment number 2 \nPage 45 of 48
Item # 14
Attachment number 2 \nPage 46 of 48
Item # 14
Attachment number 2 \nPage 47 of 48
Item # 14
Attachment number 2 \nPage 48 of 48
Item # 14
Commission Meeting Agenda
12/3/2013 2:00 PM
Parliamentary Procedures
Department:
Caption:Discuss parliamentary rulings by the parliamentarian. (Requested
by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Commission Meeting Agenda
12/3/2013 2:00 PM
Residential status of department directors
Department:Clerk of Commission
Caption:Discuss residential status of department directors. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Commission Meeting Agenda
12/3/2013 2:00 PM
13-187A Emergency Response Vehicles
Department:Fire
Caption:Motion to approve award of bid #13-187A Emergency Response
Vehicles for the Augusta Fire Department to NAFECO/KME.
(Approved by Public Safety Committee November 25, 2013)
Background:NAFECO/KME was the low bidder and meets or exceeds all
specifications for bid item #13-187A Emergency Response Vehicles.
The Fire Department would like to contract with NAFECO/KME to
purchase five new pumps and one new aerial truck. The total
purchase price is $3,082,602.
Analysis:NAFECO/KME was the low bidder and meets or exceeds all
specifications for bid item #13-187A Emergency Response Vehicles.
Financial Impact:Funds for this purchase will be from SPLOST.
Alternatives:None
Recommendation:To award bid #13-187A Emergency Response Vehicles to
NAFECO/KME.
Funds are Available
in the Following
Accounts:
Funds in the amount of $3,082,602 are available in SPLOST VI
earmarked as Emergncy Fleet Replacement.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 1
Item # 17
Invitation to Re-Bid
Sealed bids will be received at this office until Friday, October 11, 2013 @ 3:00 p.m. for furnishing:
Re-Bid Item #13-187A Emergency Response Vehicles for Fire Department
Re-Bids will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Re-Bid documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. Re-Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday,
September 30, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
No Re-Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid Bond is required to be submitted along with the bidders’ qualifications.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RE-BID number on the outside of the envelope.
Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 17
Vendors
Ten-8 Fire
Equipment/Pierce
Manufacturing
1591 Collier Road
Forsyth, GA 31029
NAFECO/KME
1515 West Moulton
Street
Decatur, AL 35601
Seagraves Fire
105 East 12th St
Clintonville, WI 54929
Southern Emergency
Prod/Rosenbauer
286 Lake City Drive
Flintstone, GA 30725
Southern Fire
Serv/American LaFrance
229 Confederate Ave
Jasper, GA 30143
Fireline Inc
725 Patrick Industrial
Winder, GA, 30680
Ferrara
Attn: Robert Jones
309 Prestwick Court
Summerville, SC
29483
Attachment B YES YES
NO BID RESPONSE
Addendum 1 YES YES
Bid Bond YES YES
SAVE Form YES YES
Unit Price $513,395.00 $441,670.00
AERIAL TRUCK
$928,892.00 $874,252.00
Total Bid Price $3,495,867.00 $3,082,602.00
Delivery Date 255 DAYS ARO ENGINES 270 - 360 DAYS
AERIAL 360 DAYS
Make PIERCE KME
Re-Bid Opening Date: Friday, October 11, 2013 @ 3:00 p.m.
FIRE ENGINES ( Pumpers):
Re-Bid Item #13-187A
Emergency Response Vehicles
for the City of Augusta - Fire Department
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
7
Attachment number 4 \nPage 1 of 1
Item # 17
HME, Incorporated
Attn: Steven Bowles
3565 Jones Ferry Lane
Johns Creek, GA 30022
LDV Inc
Attn: Ruth Phillips
180 Industrial Drive
Burlington, WI 53105
Ferrara Firefighting Equip.
Attn: Michael Sims
27855 James Chapel Rd
P.O. Box 249
Holden, LA 70744
Ten-8 Fire Equipment
Attn: Jeff Amlong
1591 Collier Road
Forsyth, GA 31029
Smeal Fire Apparatus
610 West 4th Street
Snyder, NE 68664
Southern Fire
Attn: Brian Goldman
229 Confederate Avenue
Jasper, GA 30143
Fireline Inc
Attn: Jay Hillis/Ryan McDonel
725 Patrick Industrial Lane
Winder, GA, 30680
Seagraves Fire Apparatus, LLC
Attn: Jay Adams
105 East 12th Street
Clintonville, WI 54929
Williams Fire Apparatus
778 Idaho Road
Ashland, AL 36251
KME-Kovatch Organization
Attn: William Gray
One Industrial Complex
Nesquehoning, PA 18240
Spartan ERV
Attn: Jim Reaves
907 7th Avenue North
Brandon, South Dakota 57005
Southern Emergency Products
Attn: Danny Bunger
286 Lake City Drive
Flintstone, GA 30725
NAFECO/KME
Attn: Wendell Faulkner/Doris Thrasher
1515 West Moulton Street
Decatur, AL 35601
Ferrara
Attn: Robert Jones
309 Prestwick Court
Summerville, SC 29483
Lea Rigdon
Augusta Fire Department
Yvonne Gentry
Augusta LSBOP Office
Chief Chris James
Augusta Fire Department
Re-Bid Item #13-187A
Mailed Out September 24, 2013
Re-Bid Item #13-187A
Emergency Response Vehicles
For Augusta Fire Department
ReBid Due: Oct. 11, 2013 @ 11:00 A.M.
Attachment number 5 \nPage 1 of 2
Item # 17
Attachment number 5 \nPage 2 of 2
Item # 17
Commission Meeting Agenda
12/3/2013 2:00 PM
2013-2014 Pictometry Flight
Department:Information Technology
Caption:Motion to approve digital orthophotography and maintenance
agreement with Pictometry International to provide new
2013/2014 oblique imagery and related software and product
support to Augusta with the addition that the Administrator charge
the enterprises funds with the proportion of their use of the service
and meet with the School Board regarding their participation in
the cost of these services. (Approved by Public Safety
Committee November 25, 2013)
Background:Augusta currently uses oblique imagery with our Geographic
Information System (GIS) maps. An oblique image is a digital
aerial photo that is registered to the earth’s surface, taken at an
angle in order to permit the viewing of a building (or property)
from 5 viewpoints: directly above, north, south, east, and west.
Oblique Imagery is useful in that it provides a 360-degree view of
a building from 45 degree elevation. It can be used by the fire
department to explore the best way to attack a fire, the Sheriff’s
Office to determine how to surround a site in a hostage situation
or plan a raid, and by Planning and Zoning and the Tax Assessor’s
Office to review changes in a property or area over time. The
imagery from our previous flyovers has been used by these
departments and others for a variety of purposes.
Analysis:Pictometry was originally selected to provide oblique
orthophotography in 2008. Pictometry subsequently provided
images for 2010 and again in 2011. Pictometry proposes to “fly”
the city to gather photography in late 2013 or early 2014, with all
photography being delivered in early 2014 and then supported for
the next two years. In essence, this is simply an extension of an
existing agreement with the same company to provide new
products and services, updated for 2013. The combination of the
multiple years of imagery will provide the Tax Assessor's Office
with a valuable tool for determining where appraiser resources can
be deployed most effectively to gather property information.
Financial Impact:The project cost for the 2013 flight is $251,193, which is spread
Cover Memo
Item # 18
over the three-year contract period.
Alternatives:N/A
Recommendation:Approve revised maintenance agreement with Pictometry
International to provide new 2013/2014 oblique imagery and
related software and product support to Augusta.
Funds are Available
in the Following
Accounts:
Year 1: 2013 IT Operating Budget (101015410.5223110)
$100,000 Year 2: SPLOST VI - GIS $75,596.50 Year 3: SPLOST
VI - GIS $75,596.50
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
1
EXHIBIT A – AUGUSTA, GA REQUIRE COTRACT CLAUSES
1. Georgia Open Records Act: Pictometry acknowledges that this Agreement and certain documentation
(collectively “Records”) may be subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.). Should
City reasonably believe that Records, in whole or in part, are non-exempt and are subject to production via a valid,
properly submitted request made under the Georgia Open Records Acts, City will promptly notify Pictometry of
such request prior to producing any of the requested Records. Pictometry explicitly reserves the right to object to
any such production and to pursue any and all remedies it has in both law and in equity to prevent the release of such
Records. Pictometry may impose a reasonable fee for the production of records pursuant to the Georgia Open
Records Acts and the City may require such fee to be paid by the requestor as permitted by law.
2. Time of Performance: Pictometry shall use commercially reasonable efforts to complete the services covered
under and pursuant to this Agreement as directed by the City's Project Administrator by the estimated time frame of
project completion as described in Page 10 to the Agreement, Section C, Non Standard Terms and Conditions No. 1
unless earlier terminated as provided herein, or as may be modified by mutual written agreement. Pictometry shall
perform the Services, within the term of this Agreement, and in accordance with any schedule of services mutually
acceptable to the Parties. .
3. Temporary suspension or delay of performance of contract: To the extent that it does not alter the scope of this
agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be
performed by Pictometry under this agreement.
4. Defective Pricing: To the extent that the pricing provided by Pictometry is erroneous and defective, the parties
may, by agreement, correct pricing errors to reflect the intent of the parties.
5. Specified Excuses for Delay or on-Performance: Pictometry is not responsible for delay in performance caused
by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract
price and schedule shall be equitably adjusted.
6. Termination of the Agreement for Default: Failure of Pictometry, which has not been remedied or waived, to
perform or otherwise comply with a material condition of the Agreement shall constitute default. The CITY may
terminate this contract is part or in whole upon written notice to the Pictometry pursuant to this term.
7. Termination for Convenience: The CITY may terminate this contract in part or in whole upon written notice to
Pictometry. Pictometry shall be paid for any validated services under this Contract up to the time of termination.
8. Payment Procedures: See Page 4 to Agreement, Section A Fees; Payment Terms.
9. Hold Harmless: See Page 1 to the Order Form, Paragraph 5.
10. Prohibition Against Contingent Fees: Pictometry warrants that no person or selling agency has been employed or
retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by Pictometry for the purpose of securing business and that Pictometry has not received any non-CITY
fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this
warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from
the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
11. Insurance Requirements: Pictometry shall, at all times that this Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial loss
resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or
omission of Pictometry in performance of the work during the term of this Agreement.
Pictometry shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in
accordance with the laws of the State of Georgia.
Pictometry shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than:
A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia.
Attachment number 1 \nPage 1 of 3
Item # 18
2
B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for injuries,
including those resulting in death to any one person, and in an amount of not less than One Million
($1,000,000) Dollars on account of any one occurrence.
C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from
damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars.
D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field
notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an
amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
CITY will be named as an additional insured with respect to Pictometry’s liabilities hereunder in insurance
coverage’s identified in items (b) and (c).
The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable
except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for
worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance
shall be filed with the Director at the time of the execution of this Agreement.
12. Governing Law and Venue: The law of the State of Georgia shall govern the CONTRACT between CITY and
Pictometry with regard to its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and Pictometry arising out of or relating to the
Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Pictometry,
by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any
right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia.
13. Georgia Prompt Pay Act ot Applicable: The terms of this agreement supersede any and all provisions of the
Georgia Prompt Pay Act.
14. Change Order Acknowledgment: “Contractor acknowledges that this contract and any changes to it by
amendment, modification, change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed
to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences
of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment,
modification, change order or other similar document, including the possibility that the Contractor may be precluded
from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides
goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the
Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or
services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any
unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the
provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized,
including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision
in all Augusta, Georgia contracts for goods and services, except revenue producing contracts.
15. E-Verify Requirements: All contractors and subcontractors entering into contracts with Augusta, Georgia for the
physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia
has registered with and is participating in a federal work authorization program. All contractors and subcontractors
must provide their E-Verify number and must be in compliance with the electronic verification of work authorized
programs operated by the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to verify information of
newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in
accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to
use the federal authorization program throughout the contract term. All contractors shall further agree that, should it
employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify
number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided
Attachment number 1 \nPage 2 of 3
Item # 18
3
in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such
compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is
retained to perform such physical services.
16. Right to Inspect Premises: Augusta, Georgia may, with written notice to Pictometry’s legal department, inspect
the part of the plant, place of business, or work site of Pictometry or any subcontractor of VENDOR or subunit
thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia.
17. Local Small Business Language: In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor
expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness
of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The
requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In
accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been
established, the contractor is required to provide local small business utilization reports. Contractor shall report to
Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such
payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such
documents shall be in the format specified by the Director of minority and small business opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period
specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but
not limited to, withholding payment from the contractor and/or collecting liquidated damages. Pictometry does not
meet requirements of the Local Small Business Opportunity Program for the following reasons: its principal
place of business is not in Augusta-Richmond County; and its three (3) year average annual gross receipts
exceeds $1.5 million.
Attachment number 1 \nPage 3 of 3
Item # 18
Page 1 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
AGREEMENT BETWEEN
PICTOMETRY INTERNATIONAL CORP. AND
AUGUSTA, GA
1. This order form (“Order Form”), in combination with the contract components listed below:
Section A: Product Descriptions, Prices and Payment Terms
Section B: License Terms:
Delivered Content Terms and Conditions of Use
Software License Agreement
Section C: Non-Standard Terms and Conditions
Exhibit A: Augusta, GA Contract Standards
(all of which, collectively, constitute the “Agreement”) set forth the entire understanding between Pictometry and Customer with
respect to the subject matter hereof and supersedes all prior representations, agreements and arrangements, whether oral or
written, relating to the subject matter hereof. Any modifications to the Agreement must be made in writing and be signed by duly
authorized officers of each party. Any purchase order or similar document issued by Customer in connection with this Agreement
is issued solely for Customer’s internal administrative purposes and the terms and conditions set forth on any such purchase order
shall be of no force or effect as between the parties.
2. In the event of any conflict among any contract components comprising the Agreement, order of precedence for resolving such
conflict shall be, from highest (i.e., supersedes all others) to lowest (i.e., subordinate to all others): Augusta, GA Contract
Standards, Non-Standard Terms and Conditions, License Terms in order as listed above under the heading ‘Section B: License
Terms’, and Order Form.
3. All notices under the Agreement shall be in writing and shall be sent to the following respective addresses:
CUSTOMER NOTICE ADDRESS PICTOMETRY NOTICE ADDRESS
530 Greene Street-A-101 100 Town Centre Drive, Suite A
Augusta, Georgia 30901 Rochester, NY 14623
Attn: Tameka Allen Attn: Contract Administration
Phone: (706) 821-2522 Phone: (585) 486-0093 Fax: (585) 486-0098
Either party may change their respective notice address by giving written notice of such change to the other party at the other
party’s then-current notice address. Notices shall be given by any of the following methods: personal delivery; reputable express
courier providing written receipt; or postage-paid certified or registered United States mail, return receipt requested. Notice shall
be deemed given when actually received or when delivery is refused.
4. The Agreement, including all licenses granted pursuant to it, shall be binding upon and inure to the benefit of the parties hereto,
their successors and permitted assigns, but shall not be assignable by either party except that (i) Pictometry shall have the right to
assign its right to receive Fees under the Agreement, provided no such assignment shall affect Pictometry's obligations hereunder,
and (ii) Pictometry shall have the right to assign all its rights under the Agreement to any person or entity, provided the assignee
has assumed all of Pictometry's obligations under the Agreement.
5. IN NO EVENT SHALL EITHER PARTY BE LIABLE, UNDER ANY CAUSE OF ACTION OF ANY KIND ARISING OUT
OF OR RELATED TO THIS AGREEMENT (INCLUDING UNDER THEORIES INVOLVING TORT, CONTRACT,
NEGLIGENCE, STRICT LIABILITY, OR BREACH OF WARRANTY), FOR ANY LOST PROFITS OR FOR ANY
INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR OTHER SPECIAL DAMAGES SUFFERED BY THE
OTHER PARTY OR OTHERS, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
6. With respect to any claims that Customer may have or assert against Pictometry on any matter relating to the Agreement, the total
liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry pursuant to the
Agreement.
7. The waiver by either party of any default by the other shall not waive subsequent defaults of the same or different kind.
8. In the event that any of the provisions of the Agreement shall be held by a court or other tribunal of competent jurisdiction to be
unenforceable, such provision will be enforced to the maximum extent permissible and the remaining portions of the Agreement
shall remain in full force and effect.
9. Pictometry shall not be responsible for any failure on its part to perform due to unforeseen circumstances or to causes beyond
Attachment number 2 \nPage 1 of 11
Item # 18
Page 2 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
Pictometry's reasonable control, including but not limited to acts of God, war, riot, embargoes, acts of civil or military authorities,
fire, weather, floods, accidents, strikes, failure to obtain export licenses or shortages or delays of transportation, facilities, fuel,
energy, supplies, labor or materials. In the event of any such delay, Pictometry may defer performance for a period of time
reasonably related to the time and nature of the cause of the delay.
10. In consideration of, and subject to, payment by Customer of the Fees specified in Section A of this Agreement, Pictometry agrees
to provide Customer with access to and use of the products specified in Section A of this Agreement, subject to the terms and
conditions set forth in this Agreement. Customer hereby agrees to pay the Fees specified in Section A of this Agreement in
accordance with the stated payment terms and accepts and agrees to abide by the terms of this Agreement.
This Agreement shall become effective upon execution by duly authorized officers of the Customer and Pictometry and receipt by
Pictometry of such fully executed document, such date of receipt by Pictometry being the “Effective Date.”
PARTIES:
AUGUSTA, GA PICTOMETRY
NAME: PICTOMETRY INTERNATIONAL CORP.
(entity type) a Delaware Corporation
SIGNATURE:
SIGNATURE:
NAME:DEKE COPENHAVER NAME:
TITLE: MAYOR TITLE:
DATE: EXECUTION DATE:
ATTEST:
DATE OF RECEIPT (EFFECTIVE DATE)________________
TITLE: CLERK OF COMMISSION
DATE:
Attachment number 2 \nPage 2 of 11
Item # 18
Page 3 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
SECTION A PRODUCT DESCRIPTIONS, PRICES AND PAYMENT TERMS
Pictometry International Corp. ORDER #
100 Town Centre Drive, Suite A C121189
Rochester, NY 14623
BILL TO SHIP TO
Augusta, GA Augusta, GA
Michele Pearman Michele Pearman
530 Greene Street A-101 | 530 Greene Street A-101 |
Augusta, Georgia 30901 Augusta, Georgia 30901
(706) 821-2843 (706) 821-2843
pearman@augustaga.gov pearman@augustaga.gov
CUSTOMER ID SALES REP FREQUENCY OF PROJECT
A116945 nroberso Triennial
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%)
AMOUNT1
320 AccuPLUS 3in -
CUSTOMER LIDAR - Per
Sector
Product includes: 3-inch GSD AccuPlus ortho mosaic tiles
(GeoTIFF format), 3-inch GSD oblique frame images (4-
way), 3-inch GSD orthogonal frame images, 3-inch GSD
area-wide ortho mosaic (ECW format), 1-meter GSD ortho
mosaic sector tiles and one area-wide 1-meter GSD mosaic
(ECW format). Orthogonal GSD: 0.25 feet/pixel; Nominal
Oblique GSD (all values +/-10%): Front Line: 0.24
feet/pixel, Middle Line: 0.28 feet/pixel, Back Line: 0.34
feet/pixel. Ortho-mosaic accuracy: 1.00 ft. RMSE (X or Y);
2.45 ft NSSDA 95%; meets or exceeds NMAS & ASPRS
Class 1 at 1"=100'. Pricing discounted to reflect use of
customer-provided DTM to support ortho-rectification
(subject to Pictometry testing and validation). Refer to
attached terms and conditions.
$850.00 $680.00
(20%)
$217,600.00
1 AccuPlus Imagery Bundle
with Three (3) Years of EFS
Maintenance & Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training Sessions,
one (1) Advanced User Technical Training, one (1)
Administration / IT Training Session, fifteen (15) hours of
telephone support, one copy of Pictometry Electronic Field
Study (EFS) software, latest version, on the storage media
specified herein, and access to download updated versions
of the EFS Licensed Software for a period of three years
from the initial date of shipment of the EFS software, along
with a copy of the updated documentation.
$0.00 $0.00
1 EAP PROGRAM Refer to detailed description of EAP Program in attached
Agreement.
$0.00 $0.00
1 Electronic Field Study (EFS) One copy of Electronic Field Study software, latest version. $0.00 $0.00
3 FutureView Full Conference
Registration
Full conference registration to advanced training designed
to maximize deployment. Includes airfare, hotel room for
up to three nights, event registration, and round-trip airfare
up to $500. Customer will be provided with discount code
to complete FutureView registration. (Air Travel
Restrictions - 30 day advance purchase for airfare,
Continental US only, per person round trip airfare at
standard coach class rates through Pictometry's travel
provider only.) Must be redeemed within three years of
agreement execution date.
$2,165.00 $6,495.00
1 IMAGE Library Compression
- Imagery Each Additional
50,000
Compression price is per 50k image increment. Licensee
must provide Pictometry with compression ratio within 30
days of related imagery delivery. If ratio not provided,
Pictometry will utilize a default value.
$2,500.00 $2,500.00
320 IMAGERY - COMMUNITY
- 4-way (C5) (9in) - Per
Sector
Product includes 9-inch GSD oblique frame images (4-
way), 9-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.75 feet/pixel;
Nominal Oblique GSD (all values +/-10%): Front Line:
0.74 feet/pixel, Middle Line: 0.85 feet/pixel, Back Line:
1.00 feet/pixel.
$75.00 $24,000.00
2 Media Drive Capacity
1.862T- Drive Model 2.0T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing extra.
$299.00 $598.00
Attachment number 2 \nPage 3 of 11
Item # 18
Page 4 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
1 Oblique Imagery Bundle with
Three (3) Years of EFS
Maintenance & Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training Sessions,
one (1) Advanced User Technical Training, one (1)
Administration / IT Training Session, fifteen (15) hours of
telephone support, one copy of Pictometry Electronic Field
Study (EFS) software, latest version, on the storage media
specified herein, and access to download updated versions
of the EFS Licensed Software for a period of three years
from the initial date of shipment of the EFS software, along
with a copy of the updated documentation.
$0.00 $0.00
320 Tiles - Standard (9in GSD;
JPG format) Per Sector
Available with corresponding 9" GSD imagery purchase.
9-inch GSD Mosaic Tiles in JPG Format. Tiles are
provided "as is." Refer to Product Parameters for
additional details.
$10.00 $0.00
(100%)
$0.00
Thank you for choosing Pictometry as your service provider. TOTAL $251,193.00
1Amount per product = ((1-Discount %) * Qty * List Price)
FEES; PAYMENT TERMS
All amounts due to Pictometry pursuant to this Agreement (“Fees”) are in expressed in United States dollars and do not include any duties, taxes
(including, without limitation, any sales, use, ad valorem or withholding, value added or other taxes) or handling fees, all of which are in addition to the
amounts shown above and, to the extent applicable to purchases by Customer, shall be paid by Customer to Pictometry without reducing any amount
owed to Pictometry unless documents satisfactory to Pictometry evidencing exemption from such taxes is provided to Pictometry prior to billing. To
the extent any amounts properly invoiced pursuant to this Agreement are not paid within thirty (30) days following the invoice due date, such unpaid
amounts shall accrue, and Customer shall pay, interest at the rate of 1.5% per month (or at the maximum rate allowed by law, if less). In addition,
Customer shall pay Pictometry all costs Pictometry incurs in collecting past due amounts amount due under this Agreement including, but not limited to,
attorneys' fees and court costs.
Due at Signing
Due at Shipment of Imagery
Due at First Anniversary of Shipment of Imagery
Due at Second Anniversary of Shipment of Imagery
$100,000.00
$75,596.50
$75,596.50
Total Payments $251,193.00
PRODUCT PARAMETERS
IMAGERY
Product: IMAGERY - COMMUNITY - 4-way (C5) (9in) - Per Sector
Ortho Tile Projection: State Plane, NAD83
Ortho Tile Format: JPG
Units: Feet
Elevation Source: Pictometry on File – Dem on file
Leaf: Less than 30% leaf cover (Off)
Special Instructions:
ACCUPLUS IMAGERY
Product: AccuPLUS 3in - CUSTOMER LIDAR - Per Sector
Ortho Tile Projection: State Plane, NAD83
Ortho Tile Format: JPG
Units: Feet
Elevation Source: Pictometry on File
Coverage Area Format: Shapefile
Leaf: Less than 30% leaf cover (Off)
Special Instructions:
Standard Ortho Mosaic Products: Pictometry standard ortho mosaic products are produced through automated mosaicking processes that incorporate digital
elevation data with individual Pictometry ortho frames to create large-area mosaics on an extremely cost-effective basis. Because these products are produced
through automated processes, rather than more expensive manual review and hand-touched corrective processes, there may be inherent artifacts in some of the
resulting mosaics. While Pictometry works to minimize such artifacts, the Pictometry standard ortho mosaic products are provided on an 'AS IS' basis with
respect to visible cutlines along mosaic seams resulting from the following types of artifacts:
i. Disconnects in non-elevated surfaces generally caused by inaccurate elevation data;
ii. Disconnects in elevated surfaces (e.g., roadways, bridges, etc.) generally caused by elevated surfaces not being represented in the elevation data;
iii. Building intersect and clipping generally caused by buildings not being represented in the elevation data;
iv. Seasonal variations caused by images taken at different times during a season, or during different seasons;
v. Ground illumination variations caused by images taken under different illumination (e.g., sunny, high overcast, morning light, afternoon light, etc.)
within one flight day or during different flight days;
vi. Single GSD color variations caused by illumination differences or multiple-aircraft/camera captures;
vii. Mixed GSD color variations caused by adjacent areas being flown at different ground sample distances (GSDs); and
Attachment number 2 \nPage 4 of 11
Item # 18
Page 5 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
viii. Water body color variations caused by multiple individual frames being used to create a mosaic across a body of water (e.g., lakes, ponds, rivers, etc.).
Other Pictometry products may be available that are less prone to such artifacts than the Pictometry standard ortho mosaic products.
Economic Alliance Partnership (EAP)
Customer is eligible for the EAP program described below for a period of two years from the Effective Date. Following payment to Pictometry of
amounts due with respect to each subsequent capture, Customer will be eligible for the then-current EAP program for a period of two years from
delivery of such subsequent capture.
A. Disaster Coverage Imagery at No Additional Charge – Pictometry will, upon request of Customer and at no additional charge, provide
updated imagery of up to 200 square miles of affected areas (as determined by Pictometry) upon the occurrence of any of the following events
during any period Customer is eligible for the EAP program:
Hurricane: areas affected by hurricanes of Category II and higher. (Coverage for hurricanes below Category II and for areas exceeding
200 square miles will be, subject to Pictometry resource availability, available to Customer at the then-current EAP rates.)
Tornado: areas affected by tornados rated EF4 and higher. (Coverage for tornados below EF4 and for areas exceeding 200 square miles
will be, subject to Pictometry resource availability, available to Customer at the then-current EAP rates.)
Terrorist: areas affected by damage from terrorist attack. (Coverage for areas exceeding 200 square miles will be, subject to Pictometry
resource availability, available to Customer at the then-current EAP rates.)
Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale.
(Coverage for earthquakes rated below 6.0 on the Richter scale and for areas exceeding 200 square miles will be, subject to Pictometry
resource availability, available to Customer at the then-current EAP rates.)
Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis. (Coverage for areas exceeding 200 square miles will
be, subject to Pictometry resource availability, available to Customer at the then-current EAP rates.)
B. Software – Use of Pictometry Change Analysis™ – Pictometry’s EAP program includes the use of Change Analysis software for a term of
ninety days from the date of delivery of the EAP imagery. The Change Analysis software simultaneously compares pre and post disaster images
to aid recovery and restoration efforts.
Attachment number 2 \nPage 5 of 11
Item # 18
Page 6 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
SECTION B LICENSE TERMS
PICTOMETRY DELIVERED CONTENT
TERMS AND CONDITIONS OF USE
These Pictometry Delivered Content Terms and Conditions of Use (the “Delivered Content Terms and Conditions”), in combination with the corresponding
Agreement into which these terms are incorporated, collectively set forth the terms and conditions that govern use of Delivered Content (as hereinafter defined) for
use within computing environments operated by parties other than Pictometry. As used in the Delivered Content Terms and Conditions the terms “you” and “your”
in uppercase or lowercase shall mean the Customer that entered into the Agreement into which the Delivered Content Terms and Conditions are incorporated.
1. DEFINITIONS
1.1 “Authorized Subdivision” means, if you are a county or a non-state consortium of counties, any political unit or subdivision located totally or substantially
within your boundaries that you authorize to have access to Delivered Content pursuant to the Delivered Content Terms and Conditions.
1.2 “Authorized System” means a workstation or server that meets each of the following criteria (i) it is owned or leased by you or an Authorized Subdivision,
(ii) it is located within and only accessible from facilities that are owned or leased by you or an Authorized Subdivision, and (iii) it is under the control of
and may only be used by you or Authorized Subdivisions.
1.3 “Authorized User” means any employee of you or Authorized Subdivisions that is authorized by you to have access to the Delivered Content through an
Authorized System.
1.4 “Delivered Content” means the images, metadata, data layers, models, reports and other geographic or structural visualizations or embodiments included
in, provided with, or derived from the information delivered to you by or on behalf of Pictometry pursuant to the Agreement.
1.5 “Project Participant” means any employee or contractor of persons or entities performing services for compensation for you or an Authorized Subdivision
that has been identified by written notice to Pictometry prior to being granted access to Delivered Content and, unless Pictometry expressly waives such
requirement for any individual, has entered into a written agreement with Pictometry authorizing such access.
2. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP
2.1 Subject to the terms and conditions of the Agreement, you are granted nonexclusive, nontransferable, limited rights to:
(a) install the Delivered Content on Authorized Systems;
(b) permit access and use of the Delivered Content through Authorized Systems by:
(i) Authorized Users for performance of public responsibilities of you or Authorized Subdivisions that are to be performed entirely within
facilities of you or Authorized Subdivisions;
(ii) Project Participants under the supervision of Authorized Users for performance of tasks or preparation of materials using only hard copies
(or jpg copies) of Delivered Content solely for fulfilling public responsibilities of you or Authorized Subdivisions to be performed entirely
within facilities of you or Authorized Subdivisions; and
(iii) individual members of the public, but only through Authorized Users and solely for the purpose of making hard copies or jpg copies of
images of individual properties or structures (but not bulk orders of multiple properties or structures) to the individual members of the public
requesting them.
2.2 You may not reproduce, distribute or make derivative works based upon the Delivered Content in any medium, except as expressly permitted in the
Delivered Content Terms and Conditions.
2.3 You may not offer any part of the Delivered Content for commercial resale or commercial redistribution in any medium.
2.4 You may not distribute or otherwise make available any Delivered Content to Google or its affiliates, either directly or indirectly.
2.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry.
2.6 You may not remove, alter or obscure copyright notices or other notices contained in the Delivered Content.
2.7 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in Delivered Content in all media belong to
Pictometry or its third party suppliers. Neither you nor any users of the Delivered Content acquire any proprietary interest in the Delivered Content, or any
copies thereof, except the limited use rights granted herein.
3. OBLIGATIONS OF CUSTOMER
3.1 Geographic Data. If available, you agree to provide to Pictometry geographic data in industry standard format (e.g., shape, DBF) including, but not limited
to, digital elevation models, street centerline maps, tax parcel maps and centroids, which data, to the extent practicable, shall be incorporated into the
Delivered Content. You agree that any of this data that is owned by you may be distributed and modified by Pictometry as part of its products and services,
provided that at no time shall Pictometry claim ownership of that data.
3.2 Notification. You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within ten (10) days after
you learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content.
3.3 Authorized User Compliance. You shall at all times be responsible for compliance by each Authorized User with the Delivered Content Terms and
Conditions.
3.4 Authorized Subdivision Compliance. You shall at all times be responsible for compliance by each Authorized Subdivision with the Delivered Content
Terms and Conditions.
3.5 Project Participants. Each notice to Pictometry identifying a potential Project Participant shall include a detailed description of the scope and nature of
the Project Participants’ planned work and the intended use of the Delivered Content in such work. Pictometry retains the right to restrict or revoke access
to Delivered Content by any Project Participant who does not comply with the terms of the Delivered Content Terms and Conditions.
4. LICENSE DURATION; EFFECT OF TERMINATION
4.1 Term. The license granted to you in the Delivered Content Terms and Conditions is perpetual, subject to Pictometry’s right to terminate the license in the
event you do not pay in full the Fees specified elsewhere in the Agreement, the Agreement is terminated for any reason other than a breach of the Agreement
by Pictometry, or as otherwise provided in the Agreement.
4.2 Effect of Termination. Upon termination of the license granted to you in the Delivered Content Terms and Conditions, you shall immediately cease all
use of the Delivered Content, promptly purge all copies of the Delivered Content from all workstations and servers on which any of it may be stored or
available at the time, and return hard drive/media containing Delivered Content to Pictometry.
5. TRADEMARKS; CONFIDENTIALITY
5.1 Use of Pictometry’s Marks. You agree not to attach any additional trademarks, trade names, logos or designations to any Delivered Content or to any
Attachment number 2 \nPage 6 of 11
Item # 18
Page 7 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
copies of any Delivered Content without prior written approval from Pictometry. You may, however, include an appropriate government seal and your
contact information so long as the seal and contact information in no way obscure or deface the Pictometry marks. You further agree that you will not use
any Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Delivered Content. Your nonexclusive
right to use Pictometry’s trademarks, trade name, logos, and designations are coterminous with the license granted to you in the Delivered Content Terms.
5.2 Confidentiality of Delivered Content. The Delivered Content consists of commercially valuable, proprietary products owned by Pictometry, the design
and development of which reflect an investment of considerable time, effort, and money. The Delivered Content is treated by Pictometry as confidential
and contains substantial trade secrets of Pictometry. You agree that you will not disclose, provide a copy of, or disseminate the Delivered Content (other
than as expressly permitted in the Delivered Content Terms and Conditions) or any part thereof to any person in any manner or for any purpose inconsistent
with the license granted to you in the Delivered Content Terms and Conditions. You agree to use your best efforts to assure that your personnel, and any
others afforded access to the Delivered Content, protect the Delivered Content against unauthorized use, disclosure, copying, and dissemination, and that
access to the Delivered Content and each part thereof will be strictly limited.
6. LIMITED WARRANTY; DISCLAIMER OF WARRANTIES
6.1 Limited Warranties; Exclusive Remedy. Pictometry warrants that the Delivered Content will contain true and usable copies of the designated imagery
as of the date of capture. As the sole and exclusive remedy for any breach of the foregoing warranty, Pictometry shall use reasonable efforts to correct any
deficiency that precludes use of the Delivered Content in the manner intended.
6.2 Disclaimer of Other Warranties. Except as provided in Section 6.1, above, THE DELIVERED CONTENT IS PROVIDED TO YOU "AS IS" AND
“WITH ALL FAULTS.” PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR
STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE,
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ACCURACY, ARE HEREBY DISCLAIMED AND EXCLUDED BY
PICTOMETRY.
6.3 Limitation of Liability. With respect to any other claims that you may have or assert against Pictometry on any matter relating to the Delivered Content,
the total liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry in payment for Delivered Content during
the immediately preceding twenty-four (24) month period.
7. MISCELLANEOUS PROVISIONS
7.1 Restricted Rights. Delivered Content acquired with United States Government funds or intended for use within or for any United States federal agency
is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in
Data-General, including Alternate III, as applicable.
7.2 Governing Law. This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its
conflicts of law principles.
____________________________________________________
[END OF DELIVERED CONTENT TERMS AND CONDITIONS]
Attachment number 2 \nPage 7 of 11
Item # 18
Page 8 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
SECTION B LICENSE TERMS
PICTOMETRY SOFTWARE
LICENSE AGREEMENT
PLEASE READ THIS SOFTWARE LICENSE AGREEMENT ("LICENSE") CAREFULLY BEFORE DOWNLOADING, INSTALLING OR USING
THE SOFTWARE. BY USING THE SOFTWARE, YOU AGREE TO THE TERMS OF THIS LICENSE. IF YOU DO NOT AGREE TO THE TERMS
OF THIS LICENSE, DO NOT DOWNLOAD, INSTALL OR USE THE SOFTWARE.
1. GENERAL. The software (“Pictometry Software”) and any written materials that accompany the software (“Documentation”) in any media or form are
licensed, not sold, to you by Pictometry International Corp. ("Pictometry") for use only under the terms of this License. Pictometry reserves all rights not
expressly granted to you in this License.
2. LICENSE. Subject to the terms and conditions of this License, you are granted a limited, non-transferable, terminable, non-sublicenseable, non-exclusive
license to install and use the Pictometry Software and the Documentation (collectively, the “Proprietary Materials”) solely for internal use. Use of the
functionality provided by the Pictometry Software other than for your internal use is prohibited, except with the prior written approval of Pictometry. You
may make one copy of the Pictometry Software in machine-readable form for backup purposes only; provided that the backup copy must include all
copyright and other proprietary notices contained in the original. You will not and will not enable others to decompile, reverse engineer, disassemble,
attempt to derive the source code of, decrypt, modify, create derivative works of, or tamper with or disable any security or monitoring features within the
Pictometry Software. Any attempt to do so is a violation of the rights of Pictometry and its licensors.
3. TITLE. The Proprietary Materials are confidential information of, trade secrets of, and are proprietary to Pictometry. Title to the Proprietary Materials is
and will remain in Pictometry and its licensors. All applicable rights to patents, copyrights, trademarks, trade secrets, and other intellectual property rights in
the Proprietary Materials are and will remain in Pictometry and its licensors. You will not assert any right, title or interest in the Proprietary Materials
provided to you under this License, except for the express license granted to you hereunder. You will not remove any copyright or other proprietary notice
or legend contained on or included in any Proprietary Materials and you will reproduce all such information on all copies made hereunder. You will keep
the Proprietary Materials free of all claims, liens and encumbrances.
4. DISCLAIMERS OF WARRANTY. USE OF THE PICTOMETRY SOFTWARE IS AT YOUR SOLE RISK. TO THE MAXIMUM EXTENT
PERMITTED BY APPLICABLE LAW, THE PICTOMETRY SOFTWARE IS PROVIDED "AS IS", WITH ALL FAULTS AND WITHOUT
WARRANTY OF ANY KIND, AND PICTOMETRY HEREBY DISCLAIMS ALL WARRANTIES WITH RESPECT TO THE PICTOMETRY
SOFTWARE, WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PURPOSE. PICTOMETRY DOES NOT WARRANT THAT THE FUNCTIONS
CONTAINED IN OR PROVIDED BY THE PICTOMETRY SOFTWARE WILL MEET YOUR REQUIREMENTS, THAT THE OPERATION OF THE
PICTOMETRY SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE PROPRIETARY MATERIALS WILL
BE CORRECTED.
5. LIMITATION OF LIABILITY. IN NO EVENT WILL PICTOMETRY BE LIABLE FOR ANY INCIDENTAL, SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF DATA,
BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES ARISING OUT OF OR RELATED TO YOUR USE OR
INABILITY TO USE THE PICTOMETRY SOFTWARE, HOWEVER CAUSED, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT,
TORT OR OTHERWISE), EVEN IF PICTOMETRY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL
PICTOMETRY'S TOTAL LIABILITY TO YOU FOR ALL DAMAGES (OTHER THAN AS MAY BE REQUIRED BY APPLICABLE LAW IN CASES
INVOLVING PERSONAL INJURY) CAUSED BY, ARISING OUT OF OR IN ANY WAY RELATED TO THE PICTOMETRY SOFTWARE EXCEED
THE AMOUNT OF FIFTY DOLLARS ($50.00). THE FOREGOING LIMITATIONS WILL APPLY EVEN IF THE ABOVE STATED REMEDY FAILS
OF ITS ESSENTIAL PURPOSE.
6. TERMINATION. This License will terminate automatically without notice from Pictometry if you fail to comply with any term of this License. Upon the
termination of this License, you will cease all use of the Pictometry Software and destroy all copies, full or partial, of the Proprietary Materials.
7. MISCELLANEOUS PROVISIONS.
A. Restricted Rights. Pictometry Software acquired with United States Government funds or intended for use within or for any United States federal
agency is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-
14, Rights in Data-General, including Alternate III, as applicable. Pictometry must be notified in advance of any license grants to United States federal
governmental entities. The Pictometry Software is developed for general use in a variety of applications and is not developed or intended for use in
any inherently dangerous applications or applications that could lead to property damage, personal injury or death. If you use the Pictometry Software
in such applications, then you will be responsible for taking all appropriate fail-safe, backup, redundancy, and other measures to ensure the safe use of
the Pictometry Software in such applications, including but not limited to, in any nuclear, aviation, mass transit, public safety or medical applications.
B. Foreign Trade Restrictions. The parties acknowledge that certain information, software technology, accompanying documentation and technical
information may be subject to United States export control laws. You will not directly or indirectly export or re-export the Pictometry Software in
violation of the Export Administration Regulations of the U.S. Department of Commerce.
C. Governing Law. This License will be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflict of
laws principles.
D. Assignment. You may not assign this License without Pictometry’s prior written consent. Any assignment in violation of this License will be null,
void and of no force and effect. For all purposes under this License, any merger, consolidation, spin-off, acquisition or change-in-control will be
deemed an assignment.
E. Partial Invalidity; Survival. If any provision of this License is held invalid or unenforceable by competent authority, that provision will be construed
so as to be limited or reduced to be enforceable to the maximum extent compatible with the law as it will then appear. The total invalidity or
Attachment number 2 \nPage 8 of 11
Item # 18
Page 9 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
unenforceability of any particular provision of this License will not affect its other provisions and this License will be construed in all respects as if the invalid
or unenforceable provision were omitted. The provisions of this License that by their nature would survive its termination will survive indefinitely.
F. Force Majeure. Neither party will be liable for any costs or damages due to nonperformance under this License arising out of any cause not within
the reasonable control of such party and without its fault or negligence. Neither party will be liable for any delay or failure in the performance of its
obligations under this License that directly results from any failure of the other party to perform its obligations as set forth in this License.
G. Waiver. No waiver of a breach of any term of this License will be effective unless in writing and duly executed by the waiving party. No such waiver
will constitute a waiver of any subsequent breach of the same or any other term of this License. No failure on the part of a party to exercise, and no
delay in exercising any of its rights hereunder will operate as a waiver thereof, nor will any single or partial exercise by a party of any right preclude
any other or future exercise thereof or the exercise of any other right. No course of dealing between the parties will be deemed effective to modify,
amend or discharge any part of this License or the rights or obligations of any party hereunder.
H. Entire Agreement; Construction. This License contains the entire understanding of the parties with respect to the subject matter hereof and
supersedes any prior or contemporaneous understandings regarding that subject matter. No amendment to or modification of this License will be
binding unless in writing and signed by Pictometry. There are no representations, warranties, or obligations of any party not expressly contained
herein. The headings in this License are for convenience only. They do not constitute a portion of this License and will not be used in any construction
of it.
____________________________________________________
[END OF SOFTWARE LICENSE AGREEMENT]
Attachment number 2 \nPage 9 of 11
Item # 18
Page 10 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
SECTION C NON-STANDARD TERMS AND CONDITIONS
1. Pictometry shall use commercially reasonable efforts to perform image capture in December of 2013, weather and air traffic control permitting.
2. Section A, Page 4, paragraph under FEES; PAYMENT TERMS is deleted in its entirety and replaced with the following: "All amounts due to
Pictometry pursuant to this Agreement ("Fees") are expressed in United States Dollars. Customer shall pay Pictometry all costs Pictometry incurs in
collecting past due amounts under this Agreement including, but not limited to, attorneys' fees and court costs."
3. Section B Pictometry Delivery Content Terms and Conditions of Use, Obligations of Customer, Section 3.2 is deleted in entirety and replaced
with the following: "You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within thirty (30)
days after you learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content."
4. Section B Pictometry Delivered Content Terms and Conditions of Use, Governing Law, Section 7.2 is deleted in its entirety. (for Governing Law
see Exhibit A: Augusta, GA Contract Standards)
5. Section B Pictometry Software License Agreement, Governing Law, Section 7C is deleted in its entirety. (for Governing Law see Exhibit A:
Augusta, GA Contract Standards).
____________________________________________________
[END OF NON-STANDARD TERMS AND CONDITIONS]
Attachment number 2 \nPage 10 of 11
Item # 18
Page 11 of 11 Augusta, GA – C121189 20131106 CMT-00047-20130520
SECTOR MAP
Attachment number 2 \nPage 11 of 11
Item # 18
Commission Meeting Agenda
12/3/2013 2:00 PM
Augusta, Fire Deparment Volunteer Fire Fighter and Recure Worker Compensation
Department:Fire Department
Caption:Motion to approvea resolution authorizing volunteer firefighters
and rescue workers of the Augusta, Georgia Fire Department to be
covered under Workers' Compensation. (Approved by Public
Safety Committee November 25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
RESOLUTION
A RESOLUTION AUTHORIZING VOLUNTEER FIRE FIGHTERS AND
RESCUE WORKERS OF THE AUGUSTA, GEORGIA FIRE
DEPARTMENT TO BE COVERED UNDER WORKERS’
COMPENSATION
WHEREAS, the Augusta, Georgia Board of Commissioners desires to provide workers’
compensation coverage in the same manner as other Augusta, Georgia employees for certain
volunteer fire fighters and rescue workers who perform services for the Augusta, Georgia Fire
Department;
THE COMMISSION OF AUGUSTA, GEORGIA HEREBY RESOLVES that those
individuals providing services for the Augusta, Georgia Fire Department on a volunteer basis as
firefighters and rescue workers shall be covered under the workers’ compensation laws of the
State of Georgia in the same manner as other Augusta, Georgia employees. Any volunteer
firefighter’s or rescue worker’s average weekly wage shall be calculated in accordance with
O.C.G.A. §34-9-260(5), as may be amended.
Duly adopted this _____ day of November.
AUGUSTA, GEORGIA
By:____________________________
David S. Copenhaver
As its Mayor
ATTEST:
________________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1 \nPage 1 of 1
Item # 19
Commission Meeting Agenda
12/3/2013 2:00 PM
Automatic Aid Agreement with Hephzibah, Georgia
Department:Fire Department
Caption:Motion to approve automatic aid agreement with Hephzibah,
Georgia. (Approved by Public Safety Committee November
25, 2013)
Background:Those Augusta, Georgia residence who live close to the
Hephzibah city limits have a higher ISO rating because they are
not within five (5) miles of an Augusta, Georgia fire station and
therefore have much higher insurance premiums. ISO credits
governing authorites for the facilities of any other governing
authority with which they have an automtic aid agreement.
Analysis:This agreement will greatly improve the ISO rating of Augusta,
Georgia residence who are within five (5) miles of the Hephzibah
Fire Station but not within five (5) miles of any Augusta, Georgia
Fire Station resulting in a significant decrease in their insurance
premiums.
Financial Impact:None
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
AUTOMATIC AID AGREEMENT
This AUTOMATIC AID AGREEMENT (“Agreement”) is entered into this _____ day of
October, 2013 by and between the Augusta, Georgia and the City of Hephzibah, Georgia.
DUAL RESPONSE AREA
1. Dual Response Area - Geographic Limits. This Agreement shall apply to all fire
alarms and structure fires in residential, commercial, recreational and rural properties
(“Emergency Incidents”) where the first response is provided by a local fire
department. This Agreement applies to all Emergency Incidents received by the
Augusta, Georgia Communications Center for addresses or occupancies within the
Augusta, Georgia Fire District located within the boundaries defined by:
To the North – Hwy 88/Patterson Bridge Road
To the West – Bath-Edie Road/Keysville Road
To the East – Peach Orchard Road
To the South – Augusta/Burke County Line
Note: For purposes of this Agreement, the boundary will include both sides of the
road way and any property contiguous to either side of the roadway.
2. Situations Where Aid is Provided. All calls for fire services within the defined
automatic aid agreement area shall result in an automatic, simultaneous response from
both the Augusta, Georgia and City of Hephzibah Fire Departments. To accomplish
this, the Augusta, Georgia Communications Center shall simultaneously dispatch
both the Augusta, Georgia and City of Hephzibah Fire Departments. This Automatic
Aid Agreement shall be in effect 24 hours a day, seven days a week.
3. No Reimbursement for Costs. No party in this Agreement shall be required to
reimburse any other party for the cost of providing the services set forth in the Dual
Response section of this Agreement. Each party shall pay its own costs for
responding to the Emergency Incidents within the described automatic aid
Agreement.
PERSONNEL AND EQUIPMENT
Personnel and Equipment Provided. The Augusta, Georgia Fire Chief and the City of
Hephzibah Fire Chief shall establish a response plan regarding the deployment of
personnel and equipment in responding to Emergency Incidents under this Agreement. In
all cases, responses will be consistent with the established Augusta, Georgia Fire
Department alarm package. Any other required personnel and/or equipment will be
determined by the incident Commander (as defined below) in his or her sole discretion.
In the event that Augusta, Georgia Fire Department responders arrive first at the incident
and determine that they can handle the Emergency Incident entirely with their own
available resources, then Augusta, Georgia Fire Department shall return the still
Attachment number 1 \nPage 1 of 3
Item # 20
responding City of Hephzibah units. If dual response is required, as soon as the Augusta,
Georgia Fire Department determines that it has adequate resources to control and
extinguish the Emergency Incident, the City of Hephzibah responding units shall be
released.
INCIDENT COMMAND
Command at an Emergency Incident. The first arriving unit on any Emergency
Incident will establish an incident command management structure that is consistent with
their department protocol. Incident command will be assumed by the highest ranking
Augusta, Georgia Fire Department personnel on scene. All responding personnel will
operate accordingly under the command structure established.
RADIO COMMUNICATIONS
Radio Communications. The Augusta, Georgia Communications Center will
simultaneously dispatch both Augusta, Georgia and City of Hephzibah fire departments
to Emergency Incidents within the described boundary. Responding units to Emergency
Incidents within the described boundary will switch their radio traffic to Augusta,
Georgia’s assigned tactical channel for the specified incident (i.e. Tac1, Tac2, Tac3, or
Tac4).
LIABILITY/INDEMNIFICATION
Liability/Indemnification. Each party shall waive all claims against the other party for
compensation for any property loss or damage, and/or personal injury or death occurring
as a consequence of the performance of this Agreement. Each party shall bear the liability
and/or cost of damage to its equipment and the death of, or injury to, its personnel,
whether the death, injury or damage occurs at an Emergency Incident within the
described boundary. To the extent allowed by law, each department shall indemnify,
defend and hold harmless all other parties for damages, claims, demands, suits,
judgments, costs and expenses arising from loss of or damage to private property and/or
the death of or injury to private persons whether caused by either department responding
within the parameters of this Agreement. Provided, however, nothing contained herein
shall expand the immunity of a party granted to it by law.
With respect to “Command at the Emergency Incident” as provided for in the
“INCIDENT COMMAND” section above, each party waives all claims against the other
party for compensation for any property loss or damage, and/or personal injury or death
occurring as a consequence of any negligent acts, conduct, instructions or commands
given by the individual that assumes command (Incident Commander) at any Emergency
Incident. This provision shall not apply to any acts, conduct, instructions or commands
given by an officer in the capacity of Incident Commander, which are later determined at
anytime to have been grossly negligent, willful, wanton or reckless.
Attachment number 1 \nPage 2 of 3
Item # 20
TERMINATION
Termination of Agreement. Either party may withdraw from this Agreement by giving
ninety (90) days written notice to the other party by certified mail.
PRIOR AGREEMENTS
Prior Agreements. This Agreement does not cancel or void the current or any
subsequent mutual aid agreements between the parties. To the extent that this Agreement
conflicts with the current or any subsequent mutual aid agreements, this Agreement
controls.
___________________________ ___________________________
Deke Copenhaver Robert Buchwitz
Mayor, Augusta, Georgia Chairman, Hephzibah City Council
Date ______________________ Date _______________________
Attest: _____________________
Clerk of Commission
Attachment number 1 \nPage 3 of 3
Item # 20
Commission Meeting Agenda
12/3/2013 2:00 PM
2013 - Police Motorcycles
Department:Finance Department - Fleet Management Division
Caption:Motion to approve a request from the Sheriff’s Office to replace 2
police motorcycles for their Road Patrol - Traffic
Division. (Approved by Finance Committee November 25,
2013)
Background:The Richmond County Sheriff's Office - Road Patrol - Traffic
Division has a total of 16 police motorcycles; 12 acitve and 4
reserve. The Road Patrol Division requests the replacement of two
police motorcycles. The motorcycles to be replaced are asset
numbers F02327 a 2002 Harley Davidson and 204275 a 2004
Harley Davison. Both of these police motorcycles are past their
life expectancy with extensive wear and tear and meet the
replacement criteria approved by the Augusta
Commission. Evaluations are provided as attachments for review.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from 2 vendors, the results are
provided as an attachment. Bid 13-215
Financial Impact:The motorcycles will be purchased for $21,610.00 each or for a
total of $43,220.00. Funding for the purchase of this equipment
will be through the use of Sales Tax Phase VI – Public Safety
Vehicles (third year).
Alternatives:1. Approve the request, 2. Disapprove the request, 3.Approve the
request in part.
Recommendation:Approve request from the sheriff’s office for the purchase of two
police motorcycles using the phase 6 sales tax funds and declare
the turn in motorcycles as surplus and available for auction.
Funds are Available Cover Memo
Item # 21
in the Following
Accounts:Sales Tax - Phase VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 2
Item # 21
Attachment number 1 \nPage 2 of 2
Item # 21
Attachment number 2 \nPage 1 of 1
Item # 21
Invitation to Bid
Sealed bids will be received at this office on Friday, November 1, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-215 Honda Police Motorcycle for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October
18, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle September 26, October 3, 10, 17, 2013
Metro Courier October 2, 2013
Revised: 3/7/2013
Attachment number 3 \nPage 1 of 1
Item # 21
Vendors
Street & Trail Motorsports
4277 Washington Rd
Evans, GA 30809
Honda of Cool Springs
1096 W McEwen Dr
Franklin, TN 37067
First Coast Honda
2000 North Ponce De
Leon Blvd
St Augustine, FL 32084
Cycle World of Athens
4225 Atlanta Hwy
Bogart, GA 30622
Aiken Motorcycle Sales
& Service
2129 Whiskey Rd
Aiken, SC 29803
GJ & L Inc
2531 Peach Orchard Rd
Augusta, GA 30906
Attachment B Yes Yes
E-Verify Number 319519 705362
SAVE Form Yes Yes
5.00
Equipment
Requirements
6.00
Equipment
Requirements
6.01
Auxiliary Lighting $4,527.00 $4,110.00
Delivery Date 90 days 45 days ARO
$17,500.00$18,266.00
Bid Item #13-215
Honda Police Motorcyle
for the City of Augusta - Fleet Management Department
5.01
ST1300PA
H Motorcycle
Bid Opening Date: Friday, November 1, 2013 @ 11:00 a.m.
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
4
\
n
P
a
g
e
1
o
f
1
It
e
m
#
2
1
Attachment number 5 \nPage 1 of 1
Item # 21
Attachment number 6 \nPage 1 of 2
Item # 21
Attachment number 6 \nPage 2 of 2
Item # 21
Commission Meeting Agenda
12/3/2013 2:00 PM
Amend Redevelopment Plan for TAD 1
Department:Finance / Administrator
Caption:Motion to authorize the conducting of a public hearing regarding
the adoption of the Amended Augusta Richmond County
Redevelopment Plan for TAD Number One and to receive such
plan and a proposed resolution approving the Plan. (Approved by
Finance Committee November 25, 2013)
Background:The Commission approved moving forward with the creation of
TAD 4 in December, 2012. The parcels that will be used to create
TAD 4 are currently a portion of TAD One, which must be
amended to remove the parcels. A hearing must be held on the
amendment to the existing plan. After the public hearing the
Commission at its next meeting would consider adopting the
revised plan and Resolution regarding TAD One. The public
hearing would be held on November 25, 2013.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 22
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 1
Item # 22
Attachment number 2 \nPage 1 of 4
Item # 22
Attachment number 2 \nPage 2 of 4
Item # 22
Attachment number 2 \nPage 3 of 4
Item # 22
Attachment number 2 \nPage 4 of 4
Item # 22
Attachment number 3 \nPage 1 of 102
Item # 22
Attachment number 3 \nPage 2 of 102
Item # 22
Attachment number 3 \nPage 3 of 102
Item # 22
Attachment number 3 \nPage 4 of 102
Item # 22
Attachment number 3 \nPage 5 of 102
Item # 22
Attachment number 3 \nPage 6 of 102
Item # 22
Attachment number 3 \nPage 7 of 102
Item # 22
Attachment number 3 \nPage 8 of 102
Item # 22
Attachment number 3 \nPage 9 of 102
Item # 22
Attachment number 3 \nPage 10 of 102
Item # 22
Attachment number 3 \nPage 11 of 102
Item # 22
Attachment number 3 \nPage 12 of 102
Item # 22
Attachment number 3 \nPage 13 of 102
Item # 22
Attachment number 3 \nPage 14 of 102
Item # 22
Attachment number 3 \nPage 15 of 102
Item # 22
Attachment number 3 \nPage 16 of 102
Item # 22
Attachment number 3 \nPage 17 of 102
Item # 22
Attachment number 3 \nPage 18 of 102
Item # 22
Attachment number 3 \nPage 19 of 102
Item # 22
Attachment number 3 \nPage 20 of 102
Item # 22
Attachment number 3 \nPage 21 of 102
Item # 22
Attachment number 3 \nPage 22 of 102
Item # 22
Attachment number 3 \nPage 23 of 102
Item # 22
Attachment number 3 \nPage 24 of 102
Item # 22
Attachment number 3 \nPage 25 of 102
Item # 22
Attachment number 3 \nPage 26 of 102
Item # 22
Attachment number 3 \nPage 27 of 102
Item # 22
Attachment number 3 \nPage 28 of 102
Item # 22
Attachment number 3 \nPage 29 of 102
Item # 22
Attachment number 3 \nPage 30 of 102
Item # 22
Attachment number 3 \nPage 31 of 102
Item # 22
Attachment number 3 \nPage 32 of 102
Item # 22
Attachment number 3 \nPage 33 of 102
Item # 22
Attachment number 3 \nPage 34 of 102
Item # 22
Attachment number 3 \nPage 35 of 102
Item # 22
Attachment number 3 \nPage 36 of 102
Item # 22
Attachment number 3 \nPage 37 of 102
Item # 22
Attachment number 3 \nPage 38 of 102
Item # 22
Attachment number 3 \nPage 39 of 102
Item # 22
Attachment number 3 \nPage 40 of 102
Item # 22
Attachment number 3 \nPage 41 of 102
Item # 22
Attachment number 3 \nPage 42 of 102
Item # 22
Attachment number 3 \nPage 43 of 102
Item # 22
Attachment number 3 \nPage 44 of 102
Item # 22
Attachment number 3 \nPage 45 of 102
Item # 22
Attachment number 3 \nPage 46 of 102
Item # 22
Attachment number 3 \nPage 47 of 102
Item # 22
Attachment number 3 \nPage 48 of 102
Item # 22
Attachment number 3 \nPage 49 of 102
Item # 22
Attachment number 3 \nPage 50 of 102
Item # 22
Attachment number 3 \nPage 51 of 102
Item # 22
Attachment number 3 \nPage 52 of 102
Item # 22
Attachment number 3 \nPage 53 of 102
Item # 22
Attachment number 3 \nPage 54 of 102
Item # 22
Attachment number 3 \nPage 55 of 102
Item # 22
Attachment number 3 \nPage 56 of 102
Item # 22
Attachment number 3 \nPage 57 of 102
Item # 22
Attachment number 3 \nPage 58 of 102
Item # 22
Attachment number 3 \nPage 59 of 102
Item # 22
Attachment number 3 \nPage 60 of 102
Item # 22
Attachment number 3 \nPage 61 of 102
Item # 22
Attachment number 3 \nPage 62 of 102
Item # 22
Attachment number 3 \nPage 63 of 102
Item # 22
Attachment number 3 \nPage 64 of 102
Item # 22
Attachment number 3 \nPage 65 of 102
Item # 22
Attachment number 3 \nPage 66 of 102
Item # 22
Attachment number 3 \nPage 67 of 102
Item # 22
Attachment number 3 \nPage 68 of 102
Item # 22
Attachment number 3 \nPage 69 of 102
Item # 22
Attachment number 3 \nPage 70 of 102
Item # 22
Attachment number 3 \nPage 71 of 102
Item # 22
Attachment number 3 \nPage 72 of 102
Item # 22
Attachment number 3 \nPage 73 of 102
Item # 22
Attachment number 3 \nPage 74 of 102
Item # 22
Attachment number 3 \nPage 75 of 102
Item # 22
Attachment number 3 \nPage 76 of 102
Item # 22
Attachment number 3 \nPage 77 of 102
Item # 22
Attachment number 3 \nPage 78 of 102
Item # 22
Attachment number 3 \nPage 79 of 102
Item # 22
Attachment number 3 \nPage 80 of 102
Item # 22
Attachment number 3 \nPage 81 of 102
Item # 22
Attachment number 3 \nPage 82 of 102
Item # 22
Attachment number 3 \nPage 83 of 102
Item # 22
Attachment number 3 \nPage 84 of 102
Item # 22
Attachment number 3 \nPage 85 of 102
Item # 22
Attachment number 3 \nPage 86 of 102
Item # 22
Attachment number 3 \nPage 87 of 102
Item # 22
Attachment number 3 \nPage 88 of 102
Item # 22
Attachment number 3 \nPage 89 of 102
Item # 22
Attachment number 3 \nPage 90 of 102
Item # 22
Attachment number 3 \nPage 91 of 102
Item # 22
Attachment number 3 \nPage 92 of 102
Item # 22
Attachment number 3 \nPage 93 of 102
Item # 22
Attachment number 3 \nPage 94 of 102
Item # 22
Attachment number 3 \nPage 95 of 102
Item # 22
Attachment number 3 \nPage 96 of 102
Item # 22
Attachment number 3 \nPage 97 of 102
Item # 22
Attachment number 3 \nPage 98 of 102
Item # 22
Attachment number 3 \nPage 99 of 102
Item # 22
Attachment number 3 \nPage 100 of 102
Item # 22
Attachment number 3 \nPage 101 of 102
Item # 22
Attachment number 3 \nPage 102 of 102
Item # 22
Commission Meeting Agenda
12/3/2013 2:00 PM
DBE - Increasing Expenditure Level
Department:Clerk of Commission
Caption:Motion to approve accepting the funds from the sponsors and
inceasing the funding level of the budget by that amount and
expend funds to hold the event relative to the Disadvantaged
Business Enterprise Department's 6th Annual Business
Expo. (Approved by Finance Committee November 25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
Attachment number 1 \nPage 1 of 2
Item # 23
Attachment number 1 \nPage 2 of 2
Item # 23
Commission Meeting Agenda
12/3/2013 2:00 PM
Downtown Redevelopment Plan - TAD 4
Department:Finance / Administrator
Caption:Motion to authorize the conducting of a public hearing regarding
the adoption of the Augusta Richmond County Downtown
Redevelopment Plan for TAD 4 and the creation of the Downtown
TAD and to receive such plan and a proposed resolution to
approve the Plan and create the district. (Approved by Finance
Committee November 25, 2013)
Background:The Commission approved moving forward with the creation of
TAD 4 in December, 2012. A hearing must be held regarding the
plan and creation of the district. After the public hearing the
Commission at its next meeting would consider adopting the plan
and approving the Resolution that was drafted at the direction of
the Commission and create the tax district. The public hearing
would be held on December 3, 2013.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 24
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 1
Item # 24
Attachment number 2 \nPage 1 of 6
Item # 24
Attachment number 2 \nPage 2 of 6
Item # 24
Attachment number 2 \nPage 3 of 6
Item # 24
Attachment number 2 \nPage 4 of 6
Item # 24
Attachment number 2 \nPage 5 of 6
Item # 24
Attachment number 2 \nPage 6 of 6
Item # 24
Attachment number 3 \nPage 1 of 43
Item # 24
Attachment number 3 \nPage 2 of 43
Item # 24
Attachment number 3 \nPage 3 of 43
Item # 24
Attachment number 3 \nPage 4 of 43
Item # 24
Attachment number 3 \nPage 5 of 43
Item # 24
Attachment number 3 \nPage 6 of 43
Item # 24
Attachment number 3 \nPage 7 of 43
Item # 24
Attachment number 3 \nPage 8 of 43
Item # 24
Attachment number 3 \nPage 9 of 43
Item # 24
Attachment number 3 \nPage 10 of 43
Item # 24
Attachment number 3 \nPage 11 of 43
Item # 24
Attachment number 3 \nPage 12 of 43
Item # 24
Attachment number 3 \nPage 13 of 43
Item # 24
Attachment number 3 \nPage 14 of 43
Item # 24
Attachment number 3 \nPage 15 of 43
Item # 24
Attachment number 3 \nPage 16 of 43
Item # 24
Attachment number 3 \nPage 17 of 43
Item # 24
Attachment number 3 \nPage 18 of 43
Item # 24
Attachment number 3 \nPage 19 of 43
Item # 24
Attachment number 3 \nPage 20 of 43
Item # 24
Attachment number 3 \nPage 21 of 43
Item # 24
Attachment number 3 \nPage 22 of 43
Item # 24
Attachment number 3 \nPage 23 of 43
Item # 24
Attachment number 3 \nPage 24 of 43
Item # 24
Attachment number 3 \nPage 25 of 43
Item # 24
Attachment number 3 \nPage 26 of 43
Item # 24
Attachment number 3 \nPage 27 of 43
Item # 24
Attachment number 3 \nPage 28 of 43
Item # 24
Attachment number 3 \nPage 29 of 43
Item # 24
Attachment number 3 \nPage 30 of 43
Item # 24
Attachment number 3 \nPage 31 of 43
Item # 24
Attachment number 3 \nPage 32 of 43
Item # 24
Attachment number 3 \nPage 33 of 43
Item # 24
Attachment number 3 \nPage 34 of 43
Item # 24
Attachment number 3 \nPage 35 of 43
Item # 24
Attachment number 3 \nPage 36 of 43
Item # 24
Attachment number 3 \nPage 37 of 43
Item # 24
Attachment number 3 \nPage 38 of 43
Item # 24
Attachment number 3 \nPage 39 of 43
Item # 24
Attachment number 3 \nPage 40 of 43
Item # 24
Attachment number 3 \nPage 41 of 43
Item # 24
Attachment number 3 \nPage 42 of 43
Item # 24
Attachment number 3 \nPage 43 of 43
Item # 24
Commission Meeting Agenda
12/3/2013 2:00 PM
8 Inch Sewer Line and Easement Cost Share Agreement with James Stafford, Bernard Dunstan, and
Allen Grinalds
Department:Augusta Utilities Department
Caption:Motion to approve a cost sharing agreement between the Augusta
Utilities Department and James Stafford, Bernard Dunstan, and
Allen Grinalds. (Approved by Engineering Services Committee
November 25, 2013)
Background:There is currently an unsewered area west of Aumond Road
between Walton Way and Wheeler Road. AUD's sewer project
will construct an 8 inch sewer line on Westminster Drive from
Oxford Road to Aumond Road to provide sewer service to the
west side of Aumond Road. Three property owners wish to
donate an easement and participate in the cost of the sewer. Sewer
services for the three properties are included in the cost share.
Analysis:The property owners wish to build houses and would like to be
connected to the AUD sewer system.
Financial Impact:James Stafford, Bernard Dunstand, and Allen Grinalds have
agreed to pay the costs, in their entirety, for the installation of the
sewer line within the easement they are donating. The cost
estimate for this work is $12,535.00, but all parties have agreed to
pay any additional costs associated with this work should the cost
be higher than the estimate. There will be no financial impact to
AUD for this additional work.
Alternatives:Deny the motion to approve a cost sharing agreement between the
Augusta Utilities Department and James Stafford, Bernard
Dunstand, and Allen Grinalds.
Recommendation:Approve the motion to approve the cost sharing agreement
between the Augusta Utilites Department and James Stafford,
Bernard Dunstand, and Allen Grinalds.
Funds are Available Cover Memo
Item # 25
in the Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 7
Item # 25
Attachment number 1 \nPage 2 of 7
Item # 25
Attachment number 1 \nPage 3 of 7
Item # 25
Attachment number 1 \nPage 4 of 7
Item # 25
Attachment number 1 \nPage 5 of 7
Item # 25
Attachment number 1 \nPage 6 of 7
Item # 25
Attachment number 1 \nPage 7 of 7
Item # 25
Commission Meeting Agenda
12/3/2013 2:00 PM
Acquisition of Fee Simple & Permanent Construction & Maintenance Easement to Richmond County,
GA from Tefform, LLC
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for fee simple and permanent construction and
maintenance easement (Parcel 227-0-038-00-0) 4763 Windsor
Spring Road.(Approved by Engineering Services Committee
November 25, 2013)
Background:The City cannot determine clear title, as there is no record that
Tefform, LLC foreclosed the right of redemption from tax sale
and there is no vesting deed into the property owner. Therefore the
City seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 12,865.26 square feet in fee and 3,658.53 square feet
of permanent construction and maintenance easement. The
appraised value is $3,750.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Attachment number 1 \nPage 1 of 1
Item # 26
Commission Meeting Agenda
12/3/2013 2:00 PM
Acquisition of Fee Simple & Permanent Construction & Maintenance Easement to Richmond County,
GA from Vincent H. Graham, Sr.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for fee simple and permanent construction and
maintenance easement (Parcel 227-0-040-00-0) 4773 Windsor
Spring Road.(Approved by Engineering Services Committee
November 25, 2013)
Background:The City cannot determine clear title, as a portion of the record
does not evidence transfer into the grantor. Therefore the City
seeks to acquire title through condemnation. In order to proceed
and avoid further project delays, it is necessary to condemn a
portion of subject property. The required property for parcel 25
consists of 6,413.88 square feet in fee and 2,243.62 square feet of
permanent construction and maintenance easement and parcel 25R
consists of .284 acres in fee simple. The appraised value for
parcel 25 is $9,750.00 and parcel 25R is $3,914.00.00 making the
total appraised value $13,664.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:Cover Memo
Item # 27
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Attachment number 1 \nPage 1 of 1
Item # 27
Commission Meeting Agenda
12/3/2013 2:00 PM
Acquisition of Fee Simple & Permanent Construction & Maintenance Easement to Richmond County,
GA from Vincent H. Graham, Sr. 4359 Windsor Spring Rd
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for fee simple and permanent construction and
maintenance easement (Parcel 227-0-094-00-0) 4359 Windsor
Spring Road.(Approved by Engineering Services Committee
November 25, 2013)
Background:The City cannot determine clear title, as a portion of the record
does not evidence transfer into the grantor. Therefore the City
seeks to acquire title through condemnation. In order to proceed
and avoid further project delays, it is necessary to condemn a
portion of subject property. The required property consists of
6,360.64 square feet in fee and 4,253.65 square feet of permanent
construction and maintenance easement. The appraised value is
$2,350.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 28
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Attachment number 1 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
12/3/2013 2:00 PM
Acquisition of the Entire Parcel to Richmond County, GA from Wylene Godbee & Lillie Mae Godbee
Department:Law
Caption:Motion to authorize condemnation to acquire title of the entire
parcel, (Parcel 087-4-111-00-0) 2056 Golden Rod Street.
(Approved by Engineering Services Committee November 25,
2013)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with Wylene Godbee Glenn and therefore seeks to
acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn the entire
property. The required property consists of 7,500 square feet. The
appraised value is $39,000.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Deny condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 328-041110-52.12122 J/L 212828203-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 1
Item # 29
Commission Meeting Agenda
12/3/2013 2:00 PM
Approve Johnson, Laschober, and Associates (JLA) Design Change Order 3 for the Butler Creek West
Sanitary Sewer Upgrades, project number 60106
Department:Augusta Utilities Department
Caption:Motion to approve subject agreement to Johnson, Laschober, and
Associates, P.C. in the amount of $45,540.00. This award will
include costs associated with plan updates and permit updates, as
well as for costs associated with the bidding and construction
services phases of the project. (Approved by Engineering
Services Committee November 25, 2013)
Background:Sanitary sewer upgrades are needed in the western Butler Creek
Basin area of Augusta-Richmond County. The project is designed
to provide for the installation of new gravity sewer mains and
forced sewer mains, as well as sanitary sewer lift station upgrades
which will provide necessary sewer services to subject areas,
including the National Science Center area. Due to changes and
upgrades needed for the design, additions to the project scope, as
well as additional state, local, and federal environmental permits,
it became necessary for the designer, JLA, to provide additional
design services to the Utility Department.
Analysis:Johnson, Laschober, and Associates, P.C. has provided a thorough
cost breakdown for the additional work and services required from
their firm. Augusta Utilities Department has reviewed the design
Change Order 3 documents prepared by JLA and found the
associated fees to be acceptable for the work and services
required. Approval of additional funding is needed to move the
Butler Creek West project forward.
Financial Impact:Funds for Change Order 3 are provided in 511043420-
5212115/80360106-5212115
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission
approve subject Change Order 3 for JLA in the amount of
$45,540.00. Cover Memo
Item # 30
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS:
511043420-5212115/80360106-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
3
It
e
m
#
3
0
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
3
It
e
m
#
3
0
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
3
It
e
m
#
3
0
Commission Meeting Agenda
12/3/2013 2:00 PM
Award Utilities Water Meter Bid to Badger Meter
Department:Utilities, Tom Wiedmeier, Director
Caption:Motion to approve awarding of Utilities Bid #13-178 to Badger
Meter. (Approved by Engineering Services Committee
November 25, 2013)
Background:From 2003 through 2005, we replaced over 7,000 of our existing
commercial and industrial meters with Badger Electronic Read
meters and Itron radio read devices. Since that time AUD has
replaced over 25,000 additional meters with Badger meters and
Itron reading devices. AUD has also implemented a preventative
maintenance program for all meters that has required inventorying
Badger repair parts to regularly maintain our existing meters. The
2013 bid was advertised and Badger Meter and Mueller Systems
were the only respondents.
Analysis:Mueller offered some items that do not meet specifications. In
addition, Mueller did not bid many of the items included in the
bid. Badger Meter offered the lowest responsive bid.
Financial Impact:Augusta Utilities will spend approximately $500,000 to purchase
meters this year. We are just starting an evaluation of available
metering systems and technologies to determine the future of our
metering technology.
Alternatives:None recommended
Recommendation:Approve awarding of Utilities Bid #13-178 to Badger Meter.
Funds are Available
in the Following
Accounts:
506043210-5315111
REVIEWED AND APPROVED BY:Cover Memo
Item # 31
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Invitation to Bid
Sealed bids will be received at this office on Wednesday, September 25, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-178 Water Meters for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday
September 6, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle August 15, 22, 29, September 5, 2013
Metro Courier August 21, 2013
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 31
Bid Item 13-178
Water Meters for Utilities Department
Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m.
ITEM EST. QTY. DESCRIPTION UNIT
With/AMR Manual With/AMR Manual
1 5000
5/8" x 3/4" meter w/EER EA $ 187.00 48.75$ 179.25$
46.20
36.00
Trade-In EA 3.25$ 3.25$ No Bid *420 Composite
2 500
1" PD meter w/EER EA 267.00$ 128.30$ 256.75$ 117.60$
Trade-In EA 7.00$ 7.00$ No Bid
3 50
1 1/2" PD meter w/2 bolt
Elliptical Flange EA 440.00$ 286.75$ 429.25$ 270.00$
Trade-In EA 15.00$ 15.00$ No Bid
RCDL M120 LL
Elliptical Long
w/Test Plug
4 50
2" PD meter w/2 Bolt
Elliptical Flange EA 575.00$ 433.15$ 475.25$ 336.00$
Trade-In EA 22.00$ 22.00$ No Bid
5 50
2" Turbo II meter w/ Internal
Strainer & accessories EA 850.00$ 686.75$ 575.25$
Trade-In 25.00$ 25.00$ No Bid
Alternative:Hersey MVR 160
6 20
3" Turbo II meter w/Internal
Strainer, Test Plug & Cast Iton
Connections
EA
1,045.00$ 886.75$ 1,145.85$
Trade-In 43.00$ No Bid
Alternative: Hersey MVR 350
7 25
4" Turbo II meter w/Internal
Strainer EA 1,465.00$ 1,545.25$
Trade-In 70.00$ No Bid
Alternative: Hersey MVR 650
8 10
6" Turbo II meter w/Round Flange
& accessories EA 2,650.00$ 2,969.25$
Trade-In EA 106.00$ No Bid
Alternative: Hersey MVR 1300
With/AMR Manual With/AMR Manual
9 10
8" Turbo II meter w/Round Flange
& accessories EA 3,432.50$ 6,985.45$
Trade-In 179.00$ No Bid
Hersey 420 Bronze
RCDL M25 LL, Lead Free
Bronze Bottom
Hersey 452
Hersey 562
Hersey 572
Badger Meters
P. O. Box 245036
Milwaukee, WI
Mueller Systems, LLC
10210 Statesville Blvd
Cleveland, NC 27013
RCDL Turbo T-1000, w/Integral
Stainer
RCDL Turbo T-2000
RCDL M70 LL Lead Free
Bronze Bottom
RCDL M170 LL Elliptical Long
w/Test Plug
RCDL Turbo T-200, w/Integral
Stainer
RCDL Turbo T-450, w/Integral
Stainer
Page 1 of 4
Attachment number 2 \nPage 1 of 4
Item # 31
Bid Item 13-178
Water Meters for Utilities Department
Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m.
ITEM EST. QTY. DESCRIPTION UNIT
Badger Meters
P. O. Box 245036
Milwaukee, WI
Mueller Systems, LLC
10210 Statesville Blvd
Cleveland, NC 27013
Alternative: Hersey HbMAG
10 30
2" Compond meter w/ Round
Flange & accessories EA 1,484.00$ 575.25$
Trade-In 42.00$ No Bid
Alternative: Hersey MVR 160
11 30
3" Compond meter w/ Round
Flange & accessories EA 1,722.00$ 1,145.85$
Trade-In 70.00$ No Bid
Alternative: Hersey MVR 350
12 30
4" Compond meter w/ Round
Flange & accessories EA $ 2,581.00 1,545.25$
Trade-In EA 115.00$ No Bid
Alternatiave: Hersey MVR 650
13 20
6" Compond meter w/ Round
Flange & accessories EA 3,670.00$ 2,969.25$
Trade-In EA 170.00$ No Bid
Alternative: Hersey MVR 1300
14 20
6" Fire meter assemble w/UL/FM
Strainer & accessories EA 6,990.00$ 4,858.50$
Trade-In EA N/A No Bid
15 20
8" Fire meter w/UL/FM Strainer &
accessoriess EA 9,072.14$ 5,735.70$
Trade-In N/A No Bid
16 5
10" Fire Meter w/UL/FM stainer
with 2" PD Metered by pass w/test
plug & accessories
EA
13,150.00$ 9,158.50$
Trade-In EA N/A No Bid
17 30
3" Aluminum Fire Hydrant meter
w/manual register & accessories EA N/A 790.00$ 600.00$
Trade-In EA N/A N/A No Bid
Price Price
18 500
EER for 5/8" & 1" PD meter with 5
ft factory potted cable w/Itron
Connector
EA
63.00$ No Bid
19 250
EER for 1.5" & 2" PD Meter w/25 ft
factory potted cable w/Itron
Connector
EA
74.00$ No Bid
20 200
EER for 2" - 8" Turbo II Meter w/25
ft factory potted cable w/Itron
Connector
EA
95.00$ No Bid
Electronic Encoder Registers Only (EER)
Hersey FM3
Hersey FM3
RCDL Turbo T-3500
Hersey FM3
Page 2 of 4
Attachment number 2 \nPage 2 of 4
Item # 31
Bid Item 13-178
Water Meters for Utilities Department
Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m.
ITEM EST. QTY. DESCRIPTION UNIT
Badger Meters
P. O. Box 245036
Milwaukee, WI
Mueller Systems, LLC
10210 Statesville Blvd
Cleveland, NC 27013
21 200
2 EERs for 2" - 6" Compound
meter w/ 2-25 ft factory potted
cables w/2 Itron Connectors
EA Set
178.00$ No Bid
22 50
2 EERs for 6" - 8" Fire Meters w/2"
PD Meter by pass w/2-25 ft factory
potted cables w/2 Itron Connectors
EA Set
178.00$ No Bid
Price Price
23 3000
EER for 5/8" & 1" PD meter w/5'
Lead w/Endpoint1 1/2" & 2" PD
meter & accessories
EA
151.28$ No Bid
24 250
EER for 1 1/2" & 2" PD meter w/15'
Lead w/endpointTurbo meter &
accessorie
EA
161.60$ No Bid
25 200
EER for 1 1/2" - 10" Turbo Meter
with 25' Lead w/endpoint EA
175.20$ No Bid
26 200
2 EERs for 2" - 6" Compound
Meter with (2) 25' leads w/2
endpoints
EA Set
$ 360.00 No Bid
27 25
2"EERs for 6" to 8" Fire Meters
with (2) 25' leads w/2 endpoints EA Set $ 360.00 No Bid
ITEM EST. QTY. VENDORS UNIT
Price Price
28 25
2" External Bronze Plate Strainer &
accessories EA
$ 265.00 No Bid
29 25
3" External Bronze Plate Strainer &
accessories EA
$ 368.00 No Bid
30 20
4" External Bronze Plate Strainer &
accessories EA
$ 495.00 No Bid
31 20
6" External Bronze Plate Strainer
w/SS bolting & gasket EA $ 692.00 No Bid
32 20
8" External Strainer w/SS bolting &
gasket EA $ 1,175.00 No Bid
33 8000
Thru the Lid Install Kit f/100 WP EA $ 3.50 4.25$
34 1250
Itron Security Seal DZ
$ 3.48 No Bid
35 500
Tube Splice Kits w/DBR splice tube
& w/3 scotchlok wire connectors.
Approved by Itron
DZ
$ 94.32 No Bid
Mueller Systems, LLC
10210 Statesville Blvd
Cleveland, NC 27013
Retrofits (Combination of EER/s and Endpoint/s)
Miscellaneous
Badger Meters
P. O. Box 245036
Milwaukee, WI
Page 3 of 4
Attachment number 2 \nPage 3 of 4
Item # 31
Bid Item 13-178
Water Meters for Utilities Department
Bid Opening Tuesday, September 25, 2013 @ 11:00 a.m.
ITEM EST. QTY. DESCRIPTION UNIT
Badger Meters
P. O. Box 245036
Milwaukee, WI
Mueller Systems, LLC
10210 Statesville Blvd
Cleveland, NC 27013
36 12
Programmer (ITRON
FC300ST/Super Raptor EA
$ 6,630.00 6,000.00$
37 3
FC300 Multi desk dock (six station) EA
$ 2,975.00 2,500.00$
38 4
FC300 Single Desk Dock w/serial
communication EA
$ 651.10 450.00$
39 4
FC300 Single desk dock w/extra
battery charger & serial
communication
EA
$ 854.46 No Bid
40 8000
Itron 100 WP pit endpoint (w/in-line
connector EA $ 100.00 85.00$
Price Price
41 150
Chamber Assembly, M120, 1-1/2" EA $ 164.05 No Bid
42 130 Chamber Assembly, M120, 2" EA 175.95$ No Bid
43 20
2" Turbo Series head assembly,
bare EA 365.00$ No Bid
44 60
3" Turbo series head assembly,
bare EA 423.00$ No Bid
45 75
4" Turbo series head assembly,
bare EA 435.00$ No Bid
46 60
6" Turbo series head assembly,
bare EA 1,186.00$ No Bid
47 10
8" Turbo series head assembly,
bare EA 1,352.00$ No Bid
48 5
10" Turbo series head assembly,
bare EA 1,832.00$ No Bid
49 132
Chamber assembly for 2" & 3"
compound EA 31.45$ No Bid
50 52
Chamber Assembly for 4" & 6"
compound EA 31.45$ No Bid
51 10
Valve assembly, 3" compound
series EA 55.25$ No Bid
52 24
Valve assembly, 3" compound
series EA 89.25$ No Bid
53 30
Valve assembly, 4" compound
series EA 106.25$ No Bid
54 24
Valve assembly, 6" compound
series EA 127.50$ No Bid
72,847.73$ 50,958.90$
The following vendors were sent a bid package but did not respond: Vanguard Utility Service, Delta Municipal,
Neptune Technology, Hersey Products, HD Supply Waterworks & Eister AMCO Water
Internal Assembly Parts for Meter Repairs
Total bid price based on quanitiy of one each of the items listed
Page 4 of 4
Attachment number 2 \nPage 4 of 4
Item # 31
Attachment number 3 \nPage 1 of 7
Item # 31
Attachment number 3 \nPage 2 of 7
Item # 31
Attachment number 3 \nPage 3 of 7
Item # 31
Attachment number 3 \nPage 4 of 7
Item # 31
Attachment number 3 \nPage 5 of 7
Item # 31
Attachment number 3 \nPage 6 of 7
Item # 31
Attachment number 3 \nPage 7 of 7
Item # 31
Attachment number 4 \nPage 1 of 3
Item # 31
Attachment number 4 \nPage 2 of 3
Item # 31
Attachment number 4 \nPage 3 of 3
Item # 31
Commission Meeting Agenda
12/3/2013 2:00 PM
Option for Right-of-Way Tedder/Pine
Department:Law
Caption:Motion to approve an Option for Right of Way between Teresa P.
Tedder and Jana S. Pine and Augusta, Georgia for an
easement consisting of 0.175 acre (7,621.09 sq. ft.) in fee, more or
less, and no permanent easement, and 2,678.18 sq. ft. of
temporary construction easement, more or less, and one temporary
driveway easement located at 1263-A Marks Church Road for a
total price of $23,700.00. (Approved by Engineering Services
Committee November 25, 2013)
Background:The property owners have agreed to convey a certain right-of-way
and easements to Augusta, Georgia, for the Marks Church Road
Reconstruction Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S):
G/L 325041120-52.12116 J/L 209825201-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 32
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Attachment number 1 \nPage 1 of 2
Item # 32
Attachment number 1 \nPage 2 of 2
Item # 32
Commission Meeting Agenda
12/3/2013 2:00 PM
The Enclave and The Station Deed of Dedication and Maintenance Agreement
Department:Augusta Utilities Department
Caption:Motion to approve and accept the Deed of Dedication and
Maintenance Agreement for The Enclave and The Station.
(Approved by Engineering Services Committee November 25,
2013) .
Background:Dunnington Development constructed the townhomes at The
Enclave and The Station. They have requested that the water
system and gravity sanitary sewer system be accepted into
Augusta's public systems.
Analysis:The water system and the gravity sanitary sewer system have
passed all testing.
Financial Impact:None
Alternatives:Deny motion to approve and accept the Deed of Dedication and
Maintenance Agreement, for The Enclave and The Station and
allow the systems to remain private.
Recommendation:Approve motion to approve and accept the Deed of Dedication
and Maintenance Agreement, for The Enclave and The Station.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Item # 33
Clerk of Commission
Cover Memo
Item # 33
Attachment number 1 \nPage 1 of 7
Item # 33
Attachment number 1 \nPage 2 of 7
Item # 33
Attachment number 1 \nPage 3 of 7
Item # 33
Attachment number 1 \nPage 4 of 7
Item # 33
Attachment number 1 \nPage 5 of 7
Item # 33
Attachment number 1 \nPage 6 of 7
Item # 33
Attachment number 1 \nPage 7 of 7
Item # 33
Attachment number 2 \nPage 1 of 1
Item # 33
Commission Meeting Agenda
12/3/2013 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held November 19, 2013 and Special Called Meeting
held November 25, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 34
Commission Meeting Agenda
12/3/2013 2:00 PM
Board of Health Appt. Dr. Adair Blackwood
Department:
Caption:Consider the recommendation from the Medical Society to
reappoint Dr. Adair Blackwood for a four-year term on the
Richmond County Board of Health due to expiration of current
term 12/31/13.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 35
Attachment number 1 \nPage 1 of 3
Item # 35
Attachment number 1 \nPage 2 of 3
Item # 35
Attachment number 1 \nPage 3 of 3
Item # 35
Attachment number 2 \nPage 1 of 1
Item # 35
Commission Meeting Agenda
12/3/2013 2:00 PM
Board of Health Echols
Department:
Caption:Consider the recommendation of the Board of Health to appoint
Kenneth Echols to a four-year term to replace Jill Hauenstein due
to expiration of term ending 12/31/13.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 36
Attachment number 1 \nPage 1 of 1
Item # 36
Commission Meeting Agenda
12/3/2013 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 37