HomeMy WebLinkAbout2013-10-01-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
10/1/2013
2:00 PM
INVOCATION:
Rev. George Muir, Interim Pastor, St. Paul's Episcopal Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Felton Mitchell regarding tax increase.
Attachments
CONSENT AGENDA
(Items 1-22)
PUBLIC SERVICES
1. Motion to approve allowing Mr. Tyrone Davis, d/b/a: Pure Platinum
Sports Bar, 2064 Gordon Highway, to change his operations to that of a
bar; close at the regular hours for a bar; not allow anyone in under the
age of 21 and place him on six months' probation.(for failure to comply
with the Augusta-Richmond County Alcohol Ordinance.) (Approved by
Public Service Committee September 23, 2013)
Attachments
2. Motion to accept the GDOT Grant for the Airport Master Plan and
Taxiway "A" and ARFF Pavement Design Project as accepted by the
Augusta Aviation Commission at their August 29, 2013 meeting.
(Approved by Public Services Committee September 23, 2013)
Attachments
3. Motion to approve the Intergovernmnetal Agreement (IGA) between the
Georgia Department of Health, East Central Health District and the
Augusta Regional Airport for trailer storage as approved by the Augusta
Attachments
Aviation Commission at their August 29, 2013 Meeting.(Approved by
Public Services Committee September 23, 2013)
4. Motion to approve the lease with the TSA as approved by the Augusta
Aviation Commission at their August 29, 2013 meeting.(Approved by
Public Services Committee September 23, 2013)
Attachments
ADMINISTRATIVE SERVICES
5. Motion to approve tasking the Administrator and Mr. Wheeler to
assemble a review team who will address the (attached) questions from
Commissioner Mason and report back in 60 days (regarding the Laney
Walker/Bethlehem Revitalization Project – Bridge Loan request of
$2,500,000.00). (Approved by Administrative Services
Committee September 23, 2013)
Attachments
PUBLIC SAFETY
6. Motion to approve the award of a 2013 Emergency Management
Performance Grant (EMPG) for the Augusta EMA Department in the
amount of $60,165.00. (Approved by Public Safety Committee
September 23, 2013)
Attachments
7. Motion to approve acceptance of an Augusta Judicial Circuit Felony
Drug Court Federal Grant in the amount of $200,000 for 24 months from
the Office of Justice Programs at the Department of Justice.(Approved
by Public Safety Committee September 23, 2013)
Attachments
8. Motion to approve scheduling a workshop within 30 days through
the Information Technology Department (IT) and ask all affected
departments and stakeholders to attend and report back a
recommendation to the committee by November 15th regarding the
Motorola camera and radio system presentation. (Approved by Public
Safety Committee September 23, 2013)
Attachments
9. Motion to approve Upgrade of Sungard IFAS Product to OneSolution.
(Approved by Public Safety Committee September 23, 2013)
Attachments
FINANCE
10. Motion to approve the purchase of one tracked skid steer loader with
transport trailer for Augusta Engineering Department – Maintenance
Division. (Approved by Finance Services Committee September 23,
2013)
Attachments
11. Motion to approve the purchase on one (1) new street sweeper for the
Environmental Services Department. Bid Item 13-163. (Approved by
Fiance Committee September 23, 2013)
Attachments
ENGINEERING SERVICES
12. Motion to approve and authorize execution of an agreement between
Augusta and the University of Georgia Research Foundation, Inc.
Savannah River Ecology Laboratory (SREL) for the continuation of
research and data collection related to bird activity around the
constructed wetland treatment system. (Approved by Engineering
Services Committee September 23, 2013)
Attachments
13. Motion approve providing necessary signatures on furnished
Memorandum of Understanding to include Augusta Utilities Department
water and sanitary sewer main relocations in the Georgia Department of
Transportation contract, through competitive bidding, for GDOT Projects
STP00-1105-00(004) & BHSLB-1105-00(005), PI No. 245320 &
245325, Richmond County C.R. 65/Windsor Springs Road from S.R. 88
to Willis Forman Road - TIA and C.R. 65/Windsor Springs Road at NS #
734145P in Hephzibah. (Approved by Engineering Services
Committee September 23, 2013)
Attachments
14. Motion to approve proposal from Woolpert, Inc. to provide and
implement Citiworks at a cost not to exceed $627,355. RFQ 12-221
(Approved by Engineering Services Committee September 23, 2013)
Attachments
15. Motion to approve/ratify the application from GDOT for Local
Maintenance and Improvement Grant (LMIG), to be used for Belair
Road construction, as requested by AED. (Approved by Engineering
Attachments
Services Committee September 23, 2013)
16. Motion to approve the continued funding of the current On-Call Tree
Removal Services Contract in the amount of $200,000, and the On-Call
Vegetation Maintenance Contract in the amount of $500,000 from the
Transportation Investment Act (TIA) discretionary account. Funding is
solely for the purposes of hazardous tree removal and pruning; and
vegetation maintenance along the county’s roadway system, which is
within the criteria of transportation discretionary fund usage, as
requested by AED. (Approved by Engineering Services Committee
September 23, 2013)
Attachments
17. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between George Bowen, as owner, and Augusta, Georgia, as
optionee, in connection with the Marks Church Road Reconstruction
Project, 0.008 acre (366.85 sq. ft.) in fee more or less and N/A acre of
permanent easement, more or less; and (1,075.02 sq. ft.) of temporary
construction easement, more or less, and N/A temporary driveway
easement on Project Marks Church Road Reconstruction, from property
located at: 2906 Raes Creek Road, private, at the purchase price of
$1,800.00. (Approved by Engineering Services Committee
September 23, 2013)
Attachments
18. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between James C. Folk as Successor Trustee to the James M. Green
Trust, as owner, and Augusta, Georgia, as optionee, in connection with
the Belair Road Improvement Project, consisting of (1,642 sq. ft.) in fee,
more or less, and (110 sq. ft.) of permanent easement, more or less; and
(1,390 sq. ft.) of temporary construction easement, more or less, on
Project the Belair Road Improvement, from property located at: 3840
Belair Road, private, at the purchase price of $2,754.00. (Approved by
Engineering Services Committee September 23, 2013)
Attachments
19. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Claude Robert Wilkes, Sr., and Barbara A. Wilkes, as
owner, and Augusta, Georgia, as optionee, in connection with the Belair
Road Improvement Project, consisting of (N/A sq. ft.) in fee, more or
less, and (1,050 sq. ft.) of permanent easement, more or less; and (1,050
sq. ft.) of temporary construction easement, more or less, on Project the
Belair Road Improvement, from property located at: 3830 Belair Road,
Attachments
private, at the purchase price of $1,950.00. (Approved by Engineering
Services Committee September 23, 2013)
20. Motion to approve $144,548.45 payment to Blair for emergency
support services, to provide appropriate fire protection and water quality
in the Berckmans Road area(Approved by Engineering Services
Committee September 23, 2013) .
Attachments
PETITIONS AND COMMUNICATIONS
21. Motion to approve the minutes of the regular meeting of the
Commission held September 17, 2013.
Attachments
SUBCOMMITTEE
Pension Committee
22. Motion to adopt an Ordinance to Amend the GMEBS II Plan regarding
conversion of unused sick leave toward retirement credit. This plan
covers members of the former Planning and Zoning Department.
(Approved by Commission September 17, 2013 - second reading)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/1/2013
AUGUSTA COMMISSION
REGULAR AGENDA
10/1/2013
(Items 23-26)
ADMINISTRATIVE SERVICES
23. Motion to uphold denial of bid protest regarding ITB #13-171
Downtown Signal & Streetlight Improvements. The Procurement
Department denied the request from Bass Signal Corporation the
opportunity to supply financial experience and equipment statement
which were required with their bid submittal. (No recommendation
from the Administrative Services Committee September 23, 2013)
Attachments
Upcoming Meetings
www.augustaga.gov
24. Discuss economic development in assocation with new tourist attractions
in Augusta. (No recommendation Administrative Services Committee
September 23, 2013)
Attachments
PUBLIC SAFETY
25. Motion to accept grant award of $25,000 from the Governor's Office of
Highway Safety for the period of October 1, 2013 - September 30,
2014 for Richmond County State Court DUI Accountability Court
Program.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
26. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
10/1/2013 2:00 PM
Invocation
Department:
Caption:Rev. George Muir, Interim Pastor, St. Paul's Episcopal Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
10/1/2013 2:00 PM
Felton Mitchell
Department:
Caption:Mr. Felton Mitchell regarding tax increase.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
10/1/2013 2:00 PM
Alcohol Ordinance Violation
Department:Planning & Development
Caption:Motion to approve allowing Mr. Tyrone Davis, d/b/a: Pure
Platinum Sports Bar, 2064 Gordon Highway, to change his
operations to that of a bar; close at the regular hours for a bar; not
allow anyone in under the age of 21 and place him on six months'
probation.(for failure to comply with the Augusta-Richmond
County Alcohol Ordinance.) (Approved by Public Service
Committee September 23, 2013)
Background:The owner of Pure Platinum Sports Bar has a business license to
operate a restaurant, a dance hall license, and an alcohol license to
serve liquor, wine and beer...The Sheriff’s Office has responded to
several calls at this location, and on August 11, 2013, the owner
was cited for selling alcohol after hours…We completed the six
month audit for compliance with restaurant food sales and
payment of liquor excise taxes and also found that the business
routinely sells alcohol after hours.
Analysis:The Sheriff’s Office and Planning and Development are
requesting that the Commission take action against the license
holder for various code violations. The Alcohol License and the
Business License can be suspended, revoked or placed on
probation pursuant to the following Codes: Section 2-1-38 (a)(3)
(6); Right to Deny, Suspend, or Revoke A Business Tax
Certificate; Section 6-2-74 (a)(c): Probation, Suspension &
Revocation (Alcohol License); Section 6-2-14(a)(1)(4) Hours of
Sale; Section 6-2-15 (a) Sunday Sales; and Section 6-2-17
Inventory to be kept under lock and key when sale prohibited;
Sec. 2-1-38. Right to Deny, Suspend, or Revoke a Business Tax
Certificate. (a) A Business Tax Certificate under this Chapter may
be denied, suspended, or revoked if one or more of the following
exists: (3) The applicant or holder of the certificate intends to
violate or has violated any federal or state law, or local ordinance
or any ordinance or resolution regulating such business or intends
to violate any regulation made pursuant to authority granted for
the purpose of regulating such business. (6) The applicant or
holder of the certificate fails to adequately supervise and monitor
the conduct of the employees, patrons and others on the subject
Cover Memo
Item # 3
premises, or on any property owned or leased by the applicant or
holder, including but not limited to parking lots and parking areas,
or on any parking lots or areas which may be lawfully used by
patrons of the establishment of the applicant or holder, in order to
protect the safety and well-being of the general public and of those
using the properties. Sec. 6-2-74. Probation, Suspension &
Revocation (Alcohol License). Any license issued under this
Ordinance may be put on probation, suspended and/or revoked by
the Augusta-Richmond County Commission after a finding of due
cause. Due cause for the probation, suspension or revocation of a
license shall include but shall not be limited to, the following: (a)
A violation of this Ordinance or any State or federal law
governing the manufacture, transport, or sale of alcoholic
beverages by the licensee or any person in his employ or in the
employ of the establishment for which the license was issued. (c)
Failure by the licensee, or any person in his employ or in the
employ of the establishment for which the license was issued, to
adequately supervise and monitor the conduct of the employees,
patrons and others on the licensed premises, or on any property
owned or leased by the licensee, including but not limited to
parking lots and parking areas, or on any parking lots or areas
which may be lawfully used by patrons of a licensed
establishment, in order to protect the safety and well-being of the
general public and of those using the premises. Sec. 6-2-14. Hours
of sale. (a) Generally. Any and all holders of licenses under the
authority of this Ordinance shall observe the following schedule of
hours of operation, which shall be determined by eastern standard
time or daylight savings time, whichever is in effect: (1) Holders
of Class A, C, and E licenses (on-premises consumption of beer,
wine and liquor) shall not open for business earlier than 8:00 a.m.
Monday through Friday and may serve any authorized alcoholic
beverage until 2:30 a.m. on the next following day; provided,
further that said premises shall be vacated of all persons, including
employees, by no later than 3:00 a.m. On Saturday, consumption
on-premises license holders shall not open for business earlier
than 8:00 a.m. and may serve authorized alcoholic beverages until
11:55 p.m. on Saturdays and the two (2) hours immediately
following such time; provided, further, that said premises shall be
vacated of all persons, including employees, by no later than 2:30
a.m. on Sunday. Where the sale of alcoholic beverages is in
conjunction with the sale of food, the aforesaid hours of sale shall
be applicable only to the sale of alcoholic beverages and not
applicable to the sale of food; provided, however, no alcoholic
beverage shall be allowed to remain on any bars, tables, or be in
possession of patrons after 3:00 a.m. Tuesday through Saturday
and 2:30 a.m. Sunday, and the inventory of alcoholic beverages
must be secured as described in section 6-2-17 of this Ordinance.
(4) No licensee, employee of such licensee, or any person acting
on behalf of such licensee shall furnish, or give beverage alcohol
to any person on any day or at any time when the sale of same is
prohibited by law. Sec. 6-2-15. Sunday sales. (a) The sale of
Cover Memo
Item # 3
alcoholic beverages is authorized for consumption on-premises in
eating establishments, or inns, as defined herein, on Sundays
between the hours of 12:30 p.m. and 2:00 a.m. Monday; provided,
further that the area where alcoholic beverages are being sold
and/or served shall be vacated of all persons, including employees,
by no later than 3:00 a.m. Where the sale of alcoholic beverages is
in conjunction with the sale of food, the aforesaid hours of sale
shall be applicable only to the sale of alcoholic beverages and not
applicable to the sale of food; provided, however, no alcoholic
beverage shall be allowed to remain on any bars, tables, or be in
possession of patrons after 2:30 a.m. Monday, and the inventory
of alcoholic beverages must be secured as described in section 6-
2-17 of this Ordinance. For the purpose of this subsection, eating
establishment shall mean an establishment which is licensed to
sell alcoholic beverages for consumption on the premises and
which derives at least fifty (50) percent of its total annual gross
food and beverages sales from the sale of prepared meals or food,
and shall further mean a restaurant meeting criteria for license
eligibility provided in section 6-2-52. For the purpose of this
subsection, inn means an establishment which is licensed to sell
alcoholic beverages and which derives at least fifty (50) percent of
its total annual gross income from the rental of rooms for
overnight lodging. Sec. 6-2-17. Inventory to be kept under lock
and key when sale prohibited. (a) On all days and times that the
sale of alcoholic beverages or a particular type of alcoholic
beverage is prohibited by state law and where the business is
otherwise open and operating for the purpose of the sale of other
items, it is required that all coolers designated as alcoholic
beverage coolers be kept under lock and key during the period of
time that sale of alcoholic beverages is prohibited and also that
any inventory of alcoholic beverages must be kept under lock and
key during these periods. Sec. 6-2-52. License for Eating
Establishment and Entertainment Venue; Authority to Sell for
Consumption on the Premises. (a) For an eating establishment to
be eligible to sell alcoholic beverages for consumption on the
premises, it must be a public place kept, used, maintained,
advertised and held out to the public as a place where substantial
meals are served and where substantial meals are actually and
regularly served, such place being provided with adequate and
sanitary kitchen and dining room equipment and a seating capacity
of at least 40 people, having employed therein a sufficient number
and kind of employees to prepare, cook and serve suitable meals
for its guests as a bona fide eating establishment operation. The
serving of such meals shall be the principal business conducted,
with the serving of distilled spirits to be consumed on the
premises as only incidental thereto, and to qualify as an eating
establishment under this section, such establishment must derive
at least 50 percent of its total annual gross food and beverage sales
from the sales of prepared meals and foods. The director of license
and inspection, upon receiving an application from an eating
establishment to sell alcoholic beverages for consumption on the
Cover Memo
Item # 3
premises, shall inspect the restaurant to determine if the applicant
is in compliance with the above requirements for a restaurant and
shall advise the Commission the determination of his/her
inspection.
Financial Impact:N/A
Alternatives:1. Suspend the Alcohol Licenses for sixty (60) days; 2. Suspend
the Alcohol Licenses and business license for sixty (60) days. 3.
Change the business classification from a restaurant to a bar /
lounge.
Recommendation:Suspend the Alcohol Licenses for thirty (30) days; change the
business classification from restaurant to bar / lounge; place the
business on 6 months’ probation.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
10/1/2013 2:00 PM
GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) GRANT - AIRPORT MASTER PLAN
AND TXY "A" DESING
Department:Augusta Regional Airport
Caption:Motion to accept the GDOT Grant for the Airport Master Plan
and Taxiway "A" and ARFF Pavement Design Project as accepted
by the Augusta Aviation Commission at their August 29, 2013
meeting.(Approved by Public Services Committee September
23, 2013)
Background:The Augusta Regional Airport applied for a grant from the
Georgia Department of Transportation to assist with the cost of
the Master Plan Update, Taxiway "A" Design and ARFF
Pavement Design.
Analysis:The grant from the GDOT if for 2.5% participation of the total
amount of the project.
Financial Impact:The amount of the GDOT Grant for participation in this project is
$26,317.00.
Alternatives:Deny request.
Recommendation:Accept the Georgia Department of Transportation Grant for 2.5 %
participation in the Master Plan Update, Taxiway "A" and ARFF
Pavement Design.
Funds are Available
in the Following
Accounts:
Master Plan Update 551081304/5412110 Taxiway A
551081301/5412110 ARFF Pavement Design
551081301/5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 4
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 22
Item # 4
Attachment number 1 \nPage 2 of 22
Item # 4
Attachment number 1 \nPage 3 of 22
Item # 4
Attachment number 1 \nPage 4 of 22
Item # 4
Attachment number 1 \nPage 5 of 22
Item # 4
Attachment number 1 \nPage 6 of 22
Item # 4
Attachment number 1 \nPage 7 of 22
Item # 4
Attachment number 1 \nPage 8 of 22
Item # 4
Attachment number 1 \nPage 9 of 22
Item # 4
Attachment number 1 \nPage 10 of 22
Item # 4
Attachment number 1 \nPage 11 of 22
Item # 4
Attachment number 1 \nPage 12 of 22
Item # 4
Attachment number 1 \nPage 13 of 22
Item # 4
Attachment number 1 \nPage 14 of 22
Item # 4
Attachment number 1 \nPage 15 of 22
Item # 4
Attachment number 1 \nPage 16 of 22
Item # 4
Attachment number 1 \nPage 17 of 22
Item # 4
Attachment number 1 \nPage 18 of 22
Item # 4
Attachment number 1 \nPage 19 of 22
Item # 4
Attachment number 1 \nPage 20 of 22
Item # 4
Attachment number 1 \nPage 21 of 22
Item # 4
Attachment number 1 \nPage 22 of 22
Item # 4
Commission Meeting Agenda
10/1/2013 2:00 PM
IGA with Georgia Department of Health for trailer Storage
Department:Augusta Regional Airport
Caption:Motion to approve the Intergovernmnetal Agreement (IGA)
between the Georgia Department of Health, East Central Health
District and the Augusta Regional Airport for trailer storage as
approved by the Augusta Aviation Commission at their August
29, 2013 Meeting.(Approved by Public Services Committee
September 23, 2013)
Background:The East Central Health District of the Georgia Department of
Health assist with disaster management in the Central Savannah
River Area. As such, they have two trailers of medical supplies
that they currently do not have a secure area to store and have
reuested to store them on Airport property.
Analysis:As a Department of the State of Georgia’s Department of Health,
the East Central Health District (ECHD) would respond if the
Airport had a bio-terroristic or mass casualty incident and
participates in the Airport’s annual tabletop review of the
emergency plan and triennial exercise. The ECHD has asked the
Airport if it could be allowed to store two trailers of medical
supplies inside the perimeter fence so that they are in a secure
location as ECHD does not currently have a secure area available
to store them. This is a mutually beneficial arrangement as it
would prove advantageous to both parties to have the trailers
readily accessible on Airport property in the unfortunate event of a
mass casualty event. This Agreement serves to protect both parties
by clearly stating the terms of the Agreement. There is no fiscal
impact to the Airport as this arrangement will be provided at no
cost to the ECHD.
Financial Impact:No monies are involved.
Alternatives:Deny request
Recommendation:Approve the Agreement between the Augusta Regional Airport
and the East Central Health District of the Georgia Department of
Cover Memo
Item # 5
Health to store their trailers at Augusta Regional Airport.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
1
ITERGOVERMETAL
AGREEMET BETWEE
THE EAST CETRAL HEALTH DISTRICT AD
AUGUSTA REGIOAL AIRPORT
This Intergovernmental Agreement (IGA) on the part of Augusta Regional Airport (hereinafter
referred to as the “Facility or Airport”) and the Georgia Department of Public Health, East
Central Health District (hereinafter referred to respectively as the “Health District”). The
Facility and Health District shall be hereinafter jointly referred to as the “Parties”.
A. PURPOSE:
1. The purpose of this IGA is to guide and direct the
parties respecting their affiliation and working relationship, inclusive of
anticipated future arrangements and agreements in furtherance thereof, to
provide the means by which the Health District will be able to respond
appropriately in the event that a disaster occurs in the East Central Health
District – including Burke, Columbia, Emanuel, Glascock, Jefferson, Jenkins,
Lincoln, McDuffie, Richmond, Screven, Taliaferro, Warren and Wilkes
Counties in East Central Georgia.
2. Neither party intends for this IGA to alter, in any way, their
respective legal rights or their legal obligations to one another or to any third
party.
B. GEERAL UDERSTADIG:
1. This IGA is intended to provide a secure location
(“the Premises”) where the Health District can store equipment that it needs to
have in the event that a disaster occurs in the East Central Health District. The
Airport agrees to provide this location at no cost to the Health District as the
equipment may be used in the event of an Airport emergency.
2. The Facility is entering into this IGA in order to facilitate disaster planning in
Augusta-Richmond County, Georgia, where the Facility is locate
3. The term of this IGA shall be for one (1) year, beginning on the _____ day of
_____2013 and shall end on the ________ day of ________2014 at midnight
unless terminated sooner by either party herein provided. Each party shall have
the right to terminate this IGA at any time during the initial term or any renewal
term for any reason upon sixty (60) days’ advance written notice to the other
party. The Health District acknowledges that this IGA shall be subject and
subordinate to the provisions of any existing or future agreement between the
Attachment number 1 \nPage 1 of 7
Item # 5
2
Airport and the United States, or any agency thereof, relative to the operation or
maintenance of the Airport, the execution of which has been or may be required
as a condition precedent to the expenditure of federal funds for the development
or operation of the Airport.
C. OBLIGATIOS OF THE FACILITY:
1. The Facility will make available to the Health District a site on
the Airport Operations Area inside the perimeter fence on the west side and
beside the Air Cargo hangar located on the northern most portion of the ramp
where the Health District will be allowed to store equipment identified below in
Paragraph D2. The Facility is maintained in compliance with Federal Regulations
regarding restricted access and security.
2. Equipment may be used by the Airport in an emergency
subject to notification and priority needs of the East Central Health District.
3. The Airport assumes no liability for safekeeping of equipment and supplies.
The Airport will notify the East Central Health District Emergency Preparedness
Office immediately if it observes that the equipment has become damaged, stolen,
etc. (EP Office 706-729-2190 or jdadriano@dhr.state.ga.us )
4. The Facility will escort employees and agents of the Health District needing
access to the Premises provided that such employees or agents will sign in with
the Marshal’s Office – Airport Division upon entering and upon exiting the
grounds of the Facility. Employees and contractors of the Health District will,
when on the grounds of the Airport wear a nametag or other identification that
clearly identifies him/her as an employee of the Health District.
D. OBLIGATIOS OF THE HEALTH DISTRICT:
1. Use of Premises: The Premises shall be used for the staging of two (2)
Medical Emergency Preparedness trailers. The Premises shall not be used for any
illegal purpose in any manner that gives rise to any nuisance or trespass, or in any
manner so as to invalidate the insurance or increase the rate of insurance on the
Premises. The Premises shall not be employed for any purpose other than those
set forth in this agreement without the written agreement of the Parties. The
Premises shall be used in compliance with all applicable Airport Rules and
Regulations, the laws of the United States of America, including, the rules of the
Federal Aviation Administration (FAA),the Transportation Security
Administration, the State of Georgia, and all local authorities having proper
jurisdiction over the Premises.
2. The Health District will be responsible for auditing the inventory
Attachment number 1 \nPage 2 of 7
Item # 5
3
contained in the trailers. Below listed equipment is the property of East Central
Health District, Emergency Preparedness Program and is listed on their inventory:
1 Pace 28’ Hospital Trailer S/N 4FPWB28236G108869
300 Admit Form Packet
5 - 2’x4’ Folding Tables
5 – 4’x4’ Folding Tables
30 Folding Chairs
30 Ballpoint Pens
50 Permanent50 Markers
50 Clipboards
6 Portable Files Boxes
2 Rolling Stretchers
16 Walkie-Talkies
1 Megaphone
2800 Alcohol Pads
7 Catheters, Intraosseous Module-blue
250 Intermittent IV Access Device (lock)
150 IV Catheter, 18G w/Protectocath Guard
150 IV Catheter, 20G w/Protectocath Guard
50 IV Catheter, 22G w/Protectocath Guard
216 IV Fluid Bags, NS, 1000 cc
216 IV Fluid Bag, D5 1/2NS, 1000cc
125 IV Start Kit
300 IV Arm Board
50 IV Tubing w/Buretrol Drip Set for Peds
250 IV Tubing w/Standard Macrodrip Set for Adults
50 Needles, Butterfly, 23G
50 Needles, Butterfly, 25G
700 Needles, sterile, 18G
700 Needles, sterile, 21G
700 Needles, Sterile, 25G
140 Vacutainer Tube Holder
200 Vacutainer Tube-Blue Top
200 Vacutainer Tube-Green Top
200 Vacutainer Tube-Lavender Top
200 Vacutainer Tube-Red Top
200 Multisample Collection Needle
350 Saline for Injection – 10cc bottle
288 ABD Bandage Pads-Sterile 8”x10”
700 Bandaids
150 Multi-trauma dressing
70 Vaseline Dressing 3”x9”
96 Triangular Bandage w/pins
144 Cold Packs
10 Instant Glucose
Attachment number 1 \nPage 3 of 7
Item # 5
4
20 Board Splint 24” Cardboard Padded
70 Bath Basins
350 Bathing Supply Prepackaged
65 Bedpan Regular
150 Blanket, Pillow, Sheet Set
1200 Chux Protective Pad
2 Cribs
50 Cots-Surge Bed Hospital System
288 Diaper Adult
300 Diaper-Infant
288 Diaper-Pediatric
100 Emesis Basin
300 Facial Tissue, Individual Patient Box
10 Feeding Tube – Pediatric, 5 French
10 Feeding Tube – Pediatric, 8 French
100 Foley Catheter – 16F Kit (includes drainage bag)
2100 Gloves Non-Sterile, Large, Non-Latex
2100 Gloves, Non-Sterile, Medium, Non-Latex
2100 Gloves, Non-Sterile, Small Non-Latex
12 Goggles, Splash Resistant, Disposable
300 Gown, Splash Resistant, Disposable
550 Gown, Patient
2800 Gauze Pad, Non-Sterile, 4”x4”, Tube Size
768 Gauze Roll, Non-Sterile, 3”
48 Hand Cleaner-1 oz. waterless
25 Lubricant, Water Soluable
700 Medicine Cups
30 Morgue Kits
50 Nasogastric Tubes – 18F
1 OB Kit
14 Povidone Iodine
25 Restraint, Extremity, Adult, Soft
24 Sanitary Pads
4 Sharps Containers
600 Sheets, Disposable, Paper
400 Syringe, 12cc Luer Lock
1400 Syringe, 3cc Luer Lock 2/21G 1.5” Needle
25 Syringe, Catheter Tip 60cc
100 Syringe, Insulin
100 Syringe, TB
96 Tape, 1” Silk
42 Tape, 2” Silk
50 Urinals
1500 Washcloths, Disposable
3 Water Coolers, Electric
200 N-95 Masks
Attachment number 1 \nPage 4 of 7
Item # 5
5
3 Cart, Supply, IV and Meds
3 Cart, Medical Supplies
1 ICU Patient Monitoring System
6 Negative Pressure Unite S/N 6013, 6005, 608, 6007, 6006, 6009
3 Anteroom, Small
3 Anteroom, Large
24 Scissor sets
2 Glucometer
100 Glucometer Test Strips
140 Probe Covers for Thermometers
2 Welch Allyn O2 Sat Monitor
200 Lancet, single-use Shielded
4 Otoscope/Ophthalmoscope
10 Mesh Stretchers
32 Surevent, Disposable Ventilator
1 Ventilator S/N A10699
10 Ventilator Circuit – 10 Adult and 10 Ped
1 AED S/N 4104160
5 Spare AED Battery
5 Spare AED Electrode
1 Banyan ALS Kit
5 Oxygen Tanks with Regulator – Super D Cylinder, Case
1 Airway Management Kit
1 Master Pack of 25 Five Patient Trauma Kits
1 Suction Unit
5 Scanning Thermometer
5 Adult BP Cuff
2 Pediatric BP Cuff
1 Pocket Doppler
2 Plastic Backboard
12 Hospital Disinfectants, 1 Gallon
3 Microwave Ovens
3 Refrigerators
50 Towels, Paper C-Fold
6 Trash Cans with popup lids
250 Trash Liners, Red Plastic Large
2 Push Brooms
5 Dust Pans and Brushes
2 Mop with Bucket and Wringer
18 Hospital Disinfectant Spray Bottle
2 Rely-On 11-lb bucket
50 Fluid Spill Kit
1 Wet/Dry Vacuum
10 Patient Transfer Devices
4 Wheelchair
800 Wag Bag Toilet Bag
Attachment number 1 \nPage 5 of 7
Item # 5
6
576 Toilet Paper, Biodegradable
1 Pace 28’ Support Trailer S/N 4FPW828247G117498
4 15kw Portable Generator S/N 8102968, 8006097, 8109965, 8009605
18 Lighting System
3 Electric Manifold
1 Oxygen System with Outlets
10 Oxygen Cascade Systems
6 Portable Shower System – Enclosures and Hot Tap Water Heaters
6 Portable Toilet Systems
1 Hot Portable Shower Supply
3 Portable Sink Systems
1 Water Supply System
3 22’x42’ Inflatable Tent
3 5-Ton Portable A/C S/N 09060720500, 09060724500, 10060836600
3 3-Ton A/C Units S/N 07060288360, 07060285360, 11060458360
1 Water Collection System
4 Inflator/Deflator for Tent
4 Support Carts w/Supplies
84 Additional Surevents for Support Carts
3 Portable Heating Units
E. IDEMIFICATIO:
The Health District specifically agrees that its operations shall be conducted in
compliance with all federal, state and local environmental laws, rules and
regulations. To the extent permitted by law, the Health District agrees to
indemnify and hold harmless the Augusta Richmond Board of Commissioners
and the Augusta Aviation Commission, and their members, officers, elected
officials, agents, servants, employees and successors in office from any and all
claims including all liabilities, losses, suits,claims, demands, judgments, fines,
damages, costs and expenses (including all costs for investigation and defense
thereof, including but not limited to court expert fees and reasonable attorneys’
fees) which may be incurred by, charged to or recovered from the Facility and
Augusta Richmond County(i) by reason or on account of damages to or
destruction of the property of the Facility or any property of, injury to or death of
any person, resulting from or arising out of the Health District’s use of the
Premises (except when such damages, destruction, injuries or death arise solely
by reason of the Facility’s gross negligence), or (ii) arising out of the failure of the
Health District to keep, observe or perform any of the agreements or conditions of
this IGA. The Health District agrees to notify the Facility of any legal action
instituted against the Health District that, in any way, could affect the Facility or
its insurer. The Health District agrees to provide such notice in writing along
with complete copies of all documents, filings or notices filed by or received by
the Health District within ten (10) calendar days of the Health District’s
Attachment number 1 \nPage 6 of 7
Item # 5
7
receiving notice of the legal action. The Health District is insured by the State of
Georgia.
Agreed to by:
GEORGIA DEPARTMET OF HEALTH
EAST CETRAL HEALTH DISTRICT
_______________________________________________
Ketty M. Gonzalez, MD
District Health Director
Date: __________________________________________
AUGUSTA AVIATIO COMMISSIO
________________________________________________
Date:____________________________________________
Attachment number 1 \nPage 7 of 7
Item # 5
Commission Meeting Agenda
10/1/2013 2:00 PM
TRANSPORTATION SECURITY (TSA) ADMINISTRATION LEASE AGREEMENT
Department:Augusta Regional Airport
Caption:Motion to approve the lease with the TSA as approved by the
Augusta Aviation Commission at their August 29, 2013 meeting.
(Approved by Public Services Committee September 23, 2013)
Background:The TSA entered into a lease agreement with the Airport in
September 2008. The lease was a five (5) year lease which expired
on July 13, 2013. The Aviation Commission approved a 90 day
extension during the July Commission meeting until a new long
term lease could be finalized. The new lease has been finalized
with a new five (5) year term with an option to renew for a second
five (5) year term. The new rental rate has increased by $1.73 per
square foot per year. Janitorial and other miscellaneous services
were negotiated into the agreement at a rate of $3.31 per square
foot per year which will be adjusted annually.
Analysis:The lease agreement is the standard lease drawn up by the GSA.
The agreement has been reviewed and approved by the Airport’s
legal counsel. The agreement is for an initial term of five years
with a five year option for renewal. The rental rate will increase
from $65,667.38 to $68,700.00 per year with an additional
$5,800.00 for janitorial and miscellaneous services.
Financial Impact:The total of the new lease is $74,500 per year.
Alternatives:Deny request.
Recommendation:The August Commission approve the TSA Lease as submitted.
Funds are Available
in the Following
Accounts:
551000000-3492108
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
LEASE NO. GS-04B-62631 On-Airport Lease
GSA FORM L201D (June 2012)
LEASE NO. GS-04B-62631, PAGE 1 LESSOR: GOVERNMENT: ___________________ GSA FORM L201D (6/12)
This Lease is made and entered into between AUGUSTA AIRPORT AVIATION COMMISSION (Lessor), whose
principal place of business is 1501 Aviation Way, Augusta, GA, and whose interest in the Property described herein is that of Fee Owner, and
The United States of America (Government), acting by and through the designated representative of the General Services Administration (GSA), upon
the terms and conditions set forth herein.
Witnesseth: The parties hereto, for the consideration hereinafter mentioned, covenant and agree as follows:
The Lessor hereby leases to the Government the Premises described herein, being all or a portion of the Property located at 1501 Aviation Way,
Augusta, GA and more fully described in Section 1 and Exhibit A & B, together with rights to the use of parking and other areas as set forth herein, to
be used for such purposes as determined by GSA.
To Have and To Hold the said Premises with their appurtenances for the term beginning upon acceptance of the Premises as required by this Lease
and continuing for a period of 10 years, 5 years firm, subject to termination and renewal rights as may be hereinafter set forth. The commencement
date of this Lease, along with any applicable termination and renewal rights, shall more specifically be set forth in a Lease Amendment upon
substantial completion and acceptance of the Space by the Government.
In Witness Whereof, the parties to this Lease evidence their agreement to all terms and conditions set forth herein by their signatures below, to be
effective as of the date of delivery of the fully executed Lease to the Lessor.
FOR THE LESSOR: FOR THE GOVERNMENT:
Name: _____________________________________________
Title: _______________________________________________
Entity Name: ______________________________________
Date:
Title: Lease Contracting Officer
General Services Administration, Public Buildings Service
Date:
WITNESSED FOR THE LESSOR BY:
Name:
Title: _
Date:
Attachment number 1 \nPage 1 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 2 LESSOR: ______ GOVERNMENT: ____________________ GSA FORM L201D (6/12)
TABLE OF CONTENTS
ON-AIRPORT LEASE
SECTION 1 THE PREMISES, RENT, AND OTHER TERMS ............................................................................................................................. 3
1.01 THE PREMISES (JUN 2012) ................................................................................................................................................................ 3
1.02 EXPRESS APPURTENANT RIGHTS (JUN 2012) .................................................................................................................................... 3
1.03 RENT AND OTHER CONSIDERATION (ON-AIRPORT) (JUN 2012) ......................................................................................................... 3
1.04 TERMINATION RIGHTS (ON-AIRPORT) (JUN 2012) ................................................................................................................................ 4
1.05 RENEWAL RIGHTS (JUN 2012) ................................................................................................................................................................ 4
1.06 DOCUMENTS INCORPORATED IN THE LEASE (ON-AIRPORT) (JUN 2012) ........................................................................................ 4
1.07 OPERATING COST BASE (AUG 2011) ..................................................................................................................................................... 4
SECTION 2 GENERAL TERMS, CONDITIONS, AND STANDARDS ................................................................................................................ 5
2.01 DEFINITIONS AND GENERAL TERMS (JUN 2012) ............................................................................................................................. 5
2.02 AUTHORIZED REPRESENTATIVES (JUN 2012) ...................................................................................................................................... 5
2.03 WAIVER OF RESTORATION (APR 2011) ................................................................................................................................................. 6
2.04 OPERATING COSTS ADJUSTMENT (JUN 2012) ..................................................................................................................................... 6
2.05 RELOCATION RIGHTS (JUN 2012) .......................................................................................................................................................... 6
2.06 RECITALS FOR TRANSPORTATION SECURITY ADMINISTRATION (ON-AIRPORT) (JUN 2012) ......................................................... 6
2.07 ACCEPTANCE OF SPACE AND CERTIFICATE OF OCCUPANCY (JUN 2012) ....................................................................................... 6
2.08 ALTERATIONS PRIOR TO ACCEPTANCE (JUN 2012) ............................................................................................................................ 7
2.09 CENTRAL CONTRACTOR REGISTRATION (JUN 2012) ......................................................................................................................... 7
2.10 SECURITY UPGRADES DUE TO IMMEDIATE THREAT (APR 2011) ....................................................................................................... 7
SECTION 3 CONSTRUCTION STANDARDS AND SHELL COMPONENTS .................................................................................................... 8
3.01 BUILDING SHELL REQUIREMENTS (JUN 2012) ................................................................................................................................. 8
3.02 MEANS OF EGRESS (AUG 2011) ............................................................................................................................................................. 8
3.03 AUTOMATIC FIRE SPRINKLER SYSTEM (JUN 2012) ............................................................................................................................. 8
3.04 FIRE ALARM SYSTEM (JUN 2012) ........................................................................................................................................................... 8
3.05 ENERGY INDEPENDENCE AND SECURITY ACT (DEC 2011) .............................................................................................................. 8
3.06 ACCESSIBILITY (FEB 2007) ................................................................................................................................................................ 9
3.07 MECHANICAL, ELECTRICAL AND PLUMBING (APR 2011) ..................................................................................................................... 9
3.08 RESTROOMS (ON-AIRPORT) (JUN 2012) .............................................................................................................................................. 9
3.09 HEATING, VENTILATION, AND AIR CONDITIONING (ON-AIRPORT) (APR 2011) ............................................................................ 9
3.10 TELECOMMUNICATIONS: LOCAL EXCHANGE ACCESS (ON-AIRPORT) (JUN 2012) ........................................................................... 9
SECTION 4 UTILITIES, SERVICES, AND OBLIGATIONS DURING THE LEASE TERM ............................................................................... 10
4.01 SERVICES, UTILITIES, AND MAINTENANCE (ON-AIRPORT) (APR 2011) ....................................................................................... 10
4.02 PROVISION OF SERVICES, ACCESS, AND NORMAL HOURS FOR AIRPORT OCCUPANCIES (JUN 2012) ...................................... 10
4.04 RECYCLING (ON AIRPORT) (JUN 2012) ................................................................................................................................................ 10
4.05 SAFEGUARDING AND DISSEMINATION OF SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION (JUN 2012) ........... 10
4.06 INDOOR AIR QUALITY (DEC 2007) ........................................................................................................................................................ 11
4.07 HAZARDOUS MATERIALS (ON AIRPORT) (APR 2011) ....................................................................................................................... 12
SECTION 5 ADDITIONAL TERMS AND CONDITIONS .................................................................................................................................. 13
Attachment number 1 \nPage 2 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 3 LESSOR: ______ GOVERNMENT: _______________________ GSA FORM L201D (6/12)
SECTION 'I THE PREMISES, RENT, AND OTHER TERMS
1.01 THE PREMISES (JUN 2012)
The Premises are described as follows:
A. Office and Related Space: 1,753 rentable square feet (RSF), yielding 1,753 ANSIIBOMA Office Area (ABOA) square feet (SF) of office and
related Space located on the floor(s) and known as Suite(s), of the Building, as depicted on the floor plan(s) attached hereto as Exhibit
B. Common Area Factor: The Common Area Factor (CAF) is established as 1 percent. This factor, which represents the conversion from
ABOA to rentable square feet, rounded to the nearest whole percentage, shall be used for purposes of rental adjustments in accordance with the
Payment Clause of the General Clauses.
1.02 EXPRESS APPURTENANT RIGHTS (JUN 2012)
The Government shall have the non-exclusive right to the use of Appurtenant Areas, and shall have the right to post Rules and Regulations Governing
Conduct on Federal Property, Title 41, CFR, Part 102-74, Subpart C within such areas. The Government will coordinate with the Lessor to ensure
signage is consistent with the Lessor's standards. Appurtenant to the Premises and included with the Lease are rights to use the following:
A. Parking: NA parking spaces as depicted on the plan attached hereto as Exhibit NA of which NA shall be structured inside spaces reserved
for the exclusive use of the Government, NA shall be inside parking spaces, and NA shall be surface parking spaces. In addition, the Lessor shall
provide such additional parking spaces as required by the applicable code of the local government entity having jurisdiction over the Property.
B. Antennae. Satellite Dishes and Related Transmission Devices: Space located on the roof of the Building sufficient in size for the installation
and placement of the telecommunications equipment as such may be described herein, together with the right to access the roof and use of, all building
areas (e.g., chases, plenums) necessary for the use, operation, and maintenance of such equipment at all times during the term of this Lease.
1.03 RENT AND OTHER CONSIDERATION (ON-AIRPORT) (JUN 2012)
A. The Government shall pay the Lessor annual rent payable monthly in arrears at the following rates:
Years 1 - 5 Years 6 - 10
Annual Rent
Annual Rate /
RSF Annual Rent
Annual Rate / RSF
Shell Rental Rate
Operating Costs
Full Service
Rate
$68,700
$5,800
$74,500
$39.19
$3.31
$42.50
$75,852
$
$43.27
$
$
Years 11 - 15 Years 16 - 20
Annual Rent
Annual Rate I
RSF Annual Rent
Annual Rate I RSF
Shell Rental Rate
Operating Costs
Full Service Rate
$NA
$NA
$NA
$NA
$NA
$NA
$NA
$NA
$NA
$NA
$NA
$NA
B.
Rent is subject to adjustment based upon a physical mutual measurement of the Space upon acceptance, not to exceed 1,753 ABOA sq. ft. based
upon the methodology outlined under the "Payment" clause of GSA Form 3517.
C. Rent is subject to adjustment based upon the final TI cost to be amortized in the rental rate, as agreed upon by the parties subsequent to the
Lease award date.
D. If the Government occupies the Premises for less than a full calendar month, then rent shall be pro-rated based on the actual number of
days of occupancy for that month.
E. Rent shall be paid to the Lessor by electronic funds transfer in accordance with the provisions of the General Clauses. Rent shall be payable
to the Payee designated in the Lessor's Central Contractor Registration (CCR). If the payee is different from the Lessor, both payee and Lessor must
be registered in CCR.
F. The Lessor shall provide to the Government, in exchange for the payment of rental and other specified consideration, the following:
1. The leasehold interest in the Property described in the paragraph entitled "The Premises";
Attachment number 1 \nPage 3 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 4 LESSOR: _____ GOVERNMENT: ________________________ GSA FORM L201D (6/12)
2. All costs, expenses arid fees to perform the work required for acceptance of the Premises in accordance with this Lease, including
all costs for labor, materials, and equipment, professional fees, contractor fees, attorney fees, permit fees, inspection fees, and similar such fees, and
all related expenses;
3. Performance or satisfaction of all other obligations set forth in this Lease; and
.4. All services, utilities, and maintenance required for the proper operation of the Property, the Building, and the Premises in accor-
dance with the terms of the Lease, including, but not limited to, all inspections, modifications, repairs, replacements, and improvements required to be
made thereto to meet the requirements of this Lease.
4. All services, utilities (with the exclusion of NA), maintenance required for the proper operation of the Property, the Building, and
the Leased Premises, in accordance with the terms of the Lease, including, but not limited to, all inspections, modifications, repairs, replacements and
improvements required to be made thereto to meet the requirements of this Lease. The Government shall be responsible for paying the cost of NA
directly to the utility provider.
G. Parking shall be provided at a rate of $NA per parking space per month (Structure), and $NA per parking space per month
(Surface).
1.04 TERMINATION RIGHTS (ON-AIRPORT) (JUN 2012)
The Government may terminate this Lease, in whole or in part, at any time during the term of this lease with ninety (90) days' prior written notice to the
Lessor if (i) regularly scheduled commercial air services cease, (ii) the Airport opts to replace TSA screeners with private contractors, (iii) the
checkpoint supported by the leased Space is closed, or (iv) the Government reduces its presence at the Airport due to a reduction in enplanements.
The effective date of the termination shall be the day following the expiration of the required notice period or the termination date set forth in the notice,
whichever is later. No rental shall accrue after the effective date of termination. .
1.05 RENEWAL RIGHTS (JUN 2012)
This Lease may be renewed at the option of the Government for a term of NA YEARS at the following rental rate(s):
Option Term, Years NA
Annual Rent
Annual Rate I
RSF
Shell Rental Rate
Operating Cost
$NA $NA
Operating cost basis shall continue
from Year NA of existing lease
term. Option term is subject to
continuing annual adjustments.
provided notice is given to the Lessor at least NA days before the end of the original lease term, all other terms and conditions of this Lease, as same
may have been amended, shall remain in force and effect during any renewal term.
1.06 DOCUMENTS INCORPORATED IN THE LEASE (ON-AIRPORT) (JUN 2012)
The following documents are attached to and made part of the Lease:
:-.Pi-- '.,..• . CUMENT;NAME 1 : . `-; '', '4 q,:, 6,,:FiAGEii,• -:
Floor Plan(s) Parking Plan(s) GSA Form 3517G, General Clauses GSA Form 3518, Representations and Certifications N/A
1.07 OPERATING COST BASE (AUG 2011)
The parties agree that, for the purpose of applying the paragraph titled "Operating Costs Adjustment," the Lessor's base rate for operating costs shall
be $ per RSF $( /annum).
Attachment number 1 \nPage 4 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 5 LESSOR: _____ GOVERNMENT: ________________________GSA FORM L201D (6/12)
all terms and conditions set forth in this Lease shall be interpreted by reference to the following definitions,
SECTION 2 GENERAL TERMS, CONDITIONS, AND STANDARDS
2.01 DEFINITIONS AND GENERAL TERMS (JUN 2012)
Unless otherwise specifically noted, all terms and conditions set forth in this Lease shall be interpreted by reference to the following definitions,
standards, and formulas:
Unless otherwise specifically noted,
standards, and formulas:
A. Appurtenant Areas.
Appurtenant Areas are defined as those areas and facilities on the Property that are not located within the Premises, but for which rights
are expressly granted under this Lease, or for which rights to use are reasonably necessary or reasonably anticipated with respect to the
Government's enjoyment of the Premises and express appurtenant rights.
B. Broker. If GSA awarded this Lease using a contract real estate broker, Broker shall refer to GSA's broker.
C. Building. The building(s) situated on the Property in which the Premises are located shall be referred to as the Building(s).
D. Commission Credit. If GSA awarded this Lease using a Broker, and the Broker agreed to forego a percentage of its commission to which it
is entitled in connection with the award of this Lease, the amount of this credit is referred to as the Commission Credit.
E. Common Area Factor (CAF). The Common Area Factor (CAF) is a conversion factor determined by the building owner and applied by the
owner to the ABOA SF to determine the RSF for the leased space. The CAF Is expressed as a percentage of the difference between the
amount of rentable SF and ABOA SF, divided by the ABOA SF. For example 11,500 RSF and 10,000 ABOA SF will have a CAF 0115%
[(11,500 RSF-10,000 ABOA SF)/10,000 ABOA SF]. For the purposes of this Lease, the CAF shall be determined in accordance with the
applicable ANSI/BOMA standard for the type of Space to which the CAF shall apply.
F. Contract. Contract and contractor means Lease and Lessor, respectively.
G. Days. All references to "day" or "days" in this Lease shall mean calendar days, unless specified otherwise.
H. FAR/GSAR. All references to the FAR shall be understood to mean the Federal Acquisition Regulation, codified at 48 CFR Chapter 1. All
references to the GSAR shall be understood to mean the GSA supplement to the FAR, codified at 48 CFR Chapter 5.
I. Firm Term/Non-Firm Term. The Firm Term is that part of the Lease term that is not subject to termination rights. The Non-Firm Term is that
part of the Lease term following the end of the Firm Term.
J. Lease Term Commencement Date. The Lease Term Commencement Date means the date on which the lease term commences.
K. Lease Award Date. The Lease Award Date means the date that the Lease is executed by the LCO (and on which the parties' obligations
under the Lease begin).
L. Premises. The Premises are defined as the total office area or other type of space, together with all associated common areas, described in
Section I of this Lease, and delineated by plan in the attached exhibit. Parking and other areas to which the Government has rights under
this Lease are not included in the Premises.
M. Property. The Property is defined as the [and buildings in which the Premises are located, including all Appurtenant Areas (e.g., parking
areas to which the Government is granted rights).
N. Rentable Space or Rentable Square Feet (RSF). Rentable space is the area for which a tenant is charged rent. It is determined by the
Building owner and may vary by city or by building within the same city. The rentable space may include a share of building
support/common areas such as elevator lobbies, building corridors, and floor service areas. Floor service areas typically include restrooms,
janitor rooms, telephone closets, electrical closets, and mechanical rooms. The rentable space does not include vertical building
penetrations and their enclosing walls, such as stairs, elevator shafts, and vertical ducts. Rentable square feet is calculated using the
following formula for each type of space (e.g., office, warehouse, etc.) included in the Premises: ABOA SF of Space x (1 + OAF) = RSF.
0. Space. The Space shall refer to that part of the Premises to which the Government has exclusive use, such as office area, or other type of
space. Parking areas to which the Government has rights under this Lease are not included in the Space.
P. Office Area. For the purposes of this Lease, Space shall be measured in accordance with the standard (Z65.1-1996) provided by American
National Standards Institute/Building Owners and Managers Association (ANSIIBOMA) for Office Area, which means "the area where a
tenant normally houses personnel and/or furniture, for which a measurement is to be computed." References to ABOA mean ANSIIBOMA
Office Area.
Q. Working Days. Working Days shall mean weekdays, excluding Saturdays and Sundays and Federal holidays.
2.02 AUTHORIZED REPRESENTATIVES (JUN 2012)
Attachment number 1 \nPage 5 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 6 LESSOR: GOVERNMENT: ______________________ GSA FORM L201D (6/12)
The signatories to this Lease shall have full authority to bind their respective principals with regard to all matters relating to this Lease. No other
persons shall be understood to have any authority to bind their respective principals, except to the extent that such authority may be explicitly
delegated by notice to the other party, or to the extent that such authority is transferred by succession of interest. The Government shall have the right
to substitute its Lease Contracting Officer (LCO) by notice, without an express delegation by the prior LCO. .
2.03 WAIVER OF RESTORATION (APR 2011)
The Lessor shall have no right to require the Government to restore the Premises upon termination of the Lease, and waives all claims against the
Government for waste, damages, or restoration arising from or related to (a) the Government's normal and customary use of the Premises during the
term of the Lease (including any extensions thereof), as well as (b) any initial or subsequent alteration to the Premises regardless of whether such
alterations are performed by the Lessor or by the Government. At its sole option, the Government may abandon property in the Space following
expiration of the Lease, in which case the property will become the property of the Lessor and the Government will be relieved of any liability in
connection therewith.
2.04 OPERATING COSTS ADJUSTMENT (JUN 2012)
A. Beginning with the second year of the Lease and each year thereafter, the Government shall pay annual incremental adjusted rent for
changes in costs for cleaning services, supplies, materials, maintenance, trash removal, landscaping, water, sewer charges, heating, electricity, and
certain administrative expenses attributable to occupancy.
B. The amount of adjustment will be determined by multiplying the base rate by the annual percent of change in the Cost of Living Index. The
percent change will be computed by comparing the index figure published for the month prior to the Lease Term Commencement Date with the index
figure published for the month prior which begins each successive 12-month period. For example, a Lease which commences in June of 2005 would
use the index published for May of 2005, and that figure would be compared with the index published for May of 2006, May of 2007, and so on, to
determine the percent change. The Cost of Living Index will be measured by the Department of Labor revised Consumer Price Index for Urban Wage
Earners and Clerical Workers (CPI-W), U.S. city average, all items, (1982 to 1984 = 100) published by the Bureau of Labor Statistics. Payment will be
made with the monthly installment of fixed rent, Rental adjustments will be effective on the anniversary date of the Lease; however, payment of the
adjusted rental rate will become due on the first workday of the second month following the publication of the Cost of Living Index for the month prior to
the commencement of each 12-month period.
C. In the event of any decreases in the Cost of Living Index occurring during the term of the occupancy under the Lease, the rental amount will
be reduced accordingly. The amount of such reductions will be determined in the same manner as increases in rent provided under this paragraph.
D. If the Government exercises an option to extend the Lease term at the same rate as that of the original term, the option price will be based
on the adjustment during the original term. Annual adjustments will continue.
2.05 RELOCATION RIGHTS (JUN 2012)
If it becomes necessary in the orderly development of the Airport, Lessor may require the relocation of Premises to other space at the Airport which, in
the reasonable judgment of Lessor, is similar and suitable for the purposes for which this Lease is entered as such purposes are set forth herein.
Should such relocation be necessary, the Lessor shall provide the Government a minimum of 120 days prior written notice. Lessor shall be
responsible for all costs for such relocation, including all costs for moving furniture, office equipment, telephone and data lines, and any other costs
associated with replicating necessary operational features provided in the space originally leased. The Airport shall provide such relocated Premises at
the same rental rate as the original Premises, unless the new Premises are located in an area for which the Airport charges tenants a lower rate, in
which event the parties shall negotiate a reduction in the rental rate.
2.06 RECITALS FOR TRANSPORTATION SECURITY ADMINISTRATION (ON-AIRPORT) (JUN 2012)
A. The Transportation Security Administration (ISA) is required, pursuant to 49 U.S.C. 40101—The Aviation and Transportation Security Act
(ATSA), to oversee security measures at the Airport.
B. TSA is responsible for airline passenger and baggage screening services at the Airport.
C. The U.S. General Services Administration (GSA), on behalf of TSA, leases certain facilities on the Airport premises for administrative offices
and/or break rooms in support of airport passenger and baggage screening services by the TSA.
D. Space for TSA to screen passengers and baggage is expressly excluded from this Lease.
2.07 ACCEPTANCE OF SPACE AND CERTIFICATE OF OCCUPANCY (JUN 2012)
A. The Lessor shall provide floor plans for the Space and a valid Certificate of Occupancy (C of 0), issued by the local jurisdiction, for the intended use
of the Government. If the local jurisdiction does not issue Certificates of Occupancy or if the C 0 is not available, the Lessor may satisfy this condition by
providing a report prepared by a licensed fire protection engineer that verifies that the offered space complies with all applicable local fire protection and life
safety codes and ordinances.
B. Neither the Government's acceptance of the Premises for occupancy or acceptance of related appurtenances, nor the Government's occupancy of
the Premises, shall be construed as a waiver of any requirement or right of the Government under this lease, or as otherwise prejudicing the Government with
respect to any such requirement or right, or as an acceptance of any latent defect or condition.
Attachment number 1 \nPage 6 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 7 LESSOR: GOVERNMENT: _______________________ GSA FORM L201D (6/12)
2.08 ALTERATIONS PRIOR TO ACCEPTANCE (JUN 2012)
The Government's rights stated under the General Clause "Alterations" also apply to initial build-out of the Premises.
2.09 CENTRAL CONTRACTOR REGISTRATION (JUN 2012)
The Offeror must have an active registration in the Central Contractor Registration (CCR) system (via the Internet at
FITTPS://WWW.ACQU1SITION.GOV) prior to the Lease award and throughout the life of the Lease. To remain active, the Offeror/Lessor is required to
update or renew its registration annually. The Government will not process rent payments to Lessors without an active CCR. No change of ownership of
the leased Premises will be recognized by the Government until the new owner registers in the CCR system,
2.10 SECURITY UPGRADES DUE TO IMMEDIATE THREAT (APR 2011)
The Government reserves the right, at its own expense and with its own personnel, to heighten security in the Building under Lease during heightened
security conditions due to emergencies such as terrorist attacks, natural disaster, and civil unrest.
Attachment number 1 \nPage 7 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 8 LESSOR: GOVERNMENT: _________________ GSA FORM L201D (6/12)
SECTION 3 CONSTRUCTION STANDARDS AND SHELL COMPONENTS
3.01 BUILDING SHELL REQUIREMENTS (JUN 2012)
A. The building shell shall be designed, constructed, and maintained in accordance with the standards set forth herein and completed
prior to acceptance of the Space. For pricing, fulfillment of all requirements not specifically designated as operating costs or other rent
components as indicated shall be deemed included in the Shell Rent.
B. Base structure and building enclosure components shall be complete. All common areas accessible by the Government, such as lobbies, fire
egress corridors and stairwells, elevators, garages, and service areas, shall be complete. Restrooms shall be complete and operational. All newly
installed building shell components, including but not limited to, heating, ventilation, and air conditioning (HVAC), electrical, ceilings, sprinklers, etc.,
shall be furnished, installed, and coordinated with Tenant Improvements. Circulation corridors are provided as part of the base building only on multi-
tenanted floors where the corridor is common to more than one tenant. On single-tenant floors, only the fire egress corridor necessary to meet code is
provided as part of the shell.
3.02 MEANS OF EGRESS (AUG 2011)
A. Space shall meet the applicable egress requirements in the National Fire Protection Association, Life Safety Code (NFPA 101) or the
International Code Council, International Building Code (IBC), (both current as of the award date of this lease); or an alternative approach or
method for achieving a level of safety deemed equivalent and acceptable by the Government.
B. Space has unrestrictive access to a minimum of two remote exits on each floor of Government occupancy.
C. Interlocking or scissor stairs located on the floor(s) where Space is located shall only count as one exit stair.
D. A fire escape located on the floor(s) where Space is located shall not be counted as an approved exit stair.
E. Doors shall not be locked in the direction of egress unless equipped with special locking hardware in accordance with requirements of
NFPA 101 or the IBC.
3.03 AUTOMATIC FIRE SPRINKLER SYSTEM (JUN 2012)
A. Space located below-grade, including parking garage areas, and all areas in a building referred to as "hazardous areas" (defined in
NFPA 101) that are located within the entire Building (including non-Government areas) shall be protected by an automatic fire sprinkler
system or an equivalent level of safety.
B. For Buildings in which any portion of the Space is on or above the sixth floor, then, at a minimum, the Building up to and including
the highest floor of Government occupancy shall be protected by an automatic fire sprinkler system or an equivalent level of safety.
C. For Buildings in which any portion of the Space is on or above the sixth floor, and lease of the Space will result, either individually or in
combination with other Government leases in the Building, in the Government leasing 35,000 or more ANSI/BOMA Office Area SF. of space in the
Building, then the entire Building shall be protected throughout by an automatic fire sprinkler system or an equivalent level of safety.
D. Automatic fire sprinkler system(s) shall be installed in accordance with the requirements of NFPA 13, Standard for the Installation of
Sprinkler Systems.
E. Automatic fire sprinkler system(s) shall be maintained in accordance with the requirements of NFPA 25, Standard for the Inspection,
Testing, and Maintenance of Water-based Fire Protection Systems (current as of the award date of this lease),
F. "Equivalent level of safety" means an alternative design or system (which may Include automatic fire sprinkler systems), based upon fire
protection engineering analysis, which achieves a level of safety equal to or greater than that provided by automatic fire sprinkler systems.
3.04 FIRE ALARM SYSTEM (JUN 2012)
A. A building-wide fire alarm system shall be installed in the entire building in which any portion of the Space is located on the third
floor or higher in the Building.
B. The fire alarm system shall be installed and maintained in accordance with NFPA 72, National Fire Alarm and Signaling Code
(current as the award of the lease).
C. The fire alarm system shall automatically notify the local fire department, remote station, or UL listed central station.
D. If the Building's fire alarm control unit is over 25 years old, the Lessor shall install a new fire alarm system in accordance with the
requirements of NFPA 72, National Fire Alarm and Signaling Code (current as of the award of the lease), prior to Government acceptance
and occupancy of the Space.
Attachment number 1 \nPage 8 of 34
Item # 6
LEASE NO. GS-048-62631, PAGE 9 LESSOR:______ GOVERNMENT: _______________________ GSA FORM L201D (6/12)
3.05 ENERGY INDEPENDENCE AND SECURITY ACT (DEC 2011) N/A
A. The Energy Independence and Security Act (EISA) establishes the following requirements for Government Leases in Buildings that have not
earned the ENERGY STAR® Label conferred by the Environmental Protection Agency (EPA) within one year prior to the due date for final proposal
revisions ("most recent year").
B. If this Lease was awarded under any of EISA's Section 435 statutory exceptions, the Lessor shall either:
1. Earn the ENERGY STAR® Label prior to acceptance of the Space (or not later than one year after the Lease Award Date of a succeeding or
superseding Lease); or
2. Complete energy efficiency and conservation improvements if any, agreed to by Lessor in lieu of earning the ENERGY STAR® Label prior to
acceptance of the Space (or not later than one year after the Lease Award Date of a succeeding or superseding Lease).
C. If this Lease was awarded to a Building to be built or to a Building predominantly vacant as of the due date for final proposal revisions and was
unable to earn the ENERGY STAR label for the most recent year (as defined above) due to insufficient occupancy, but was able to demonstrate
sufficient evidence of capability to earn the ENERGY STAR label, then Lessor must earn the ENERGY STAR label within 18 months after occupancy
by the Government
3.06 ACCESSIBILITY (FEB 2007)
The Building, Leased Space, and areas serving the Leased Space shall be accessible to persons with disabilities in accordance with the Architectural
Barriers Act Accessibility Standard (ABAAS), Appendices C and D to 36 CFR Part 1191 (ABA Chapters 1 and 2, and Chapters 3 through 10). To the
extent the standard referenced in the preceding sentence conflicts with local accessibility requirements, the more stringent shall apply.
3.07 MECHANICAL, ELECTRICAL AND PLUMBING (APR 2011)
The Lessor shall provide and operate all building equipment and systems in accordance with applicable technical publications, manuals, and
standard procedures. Mains, lines, and meters for utilities shall be provided by the Lessor. Exposed ducts, piping, and conduits are not permitted
in office space.
3.08 RESTROOMS (ON-AIRPORT) (JUN 2012)
Government employees shall have access to all public restroom facilities for men and women in the Airport terminal at all times without additional
payment.
3.09 HEATING, VENTILATION, AND AIR CONDITIONING (ON-AIRPORT) (APR 2011)
A. Temperatures shall conform to local commercial equivalent temperature levels and operating practices to maximize tenant satisfaction.
These temperatures shall be maintained throughout the leased Premises and service areas, regardless of outside temperatures, during the hours of
operation specified in this Lease. The Lessor shall perform any necessary systems start-up required to meet the commercially equivalent temperature
levels prior to the first hour of each day's operation. At all times, humidity shall be maintained below 60 percent relative humidity.
B. The Lessor shall conduct HVAC system balancing after all HVAC system alterations during the term of the lease and shall make a
reasonable attempt to schedule major construction outside of office hours.
C. Normal HVAC systems maintenance shall not disrupt tenant operations.
3.10 TELECOMMUNICATIONS: LOCAL EXCHANGE ACCESS (ON-AIRPORT) (JUN 2012)
A. The Government reserves the right to contract its own telecommunications (voice, data, video, Internet, or other emerging technologies) service
in the Space to be leased. The Government may contract with one or more parties to have inside wiring (or other transmission medium) and
telecommunications equipment installed.
B. The Lessor shall allow the Government's designated telecommunications provider’s access to utilize existing building wiring to connect its
services to the Government's Space. If the existing building wiring is insufficient to handle the transmission requirements of the Government's
designated telecommunications providers, the Lessor shall provide access from the point of entry into the building to the Government's floor
space, subject to any inherent limitations in the pathway involved.
C. The Lessor shall allow the Government's designated telecommunications providers to affix telecommunications antennas (high frequency,
mobile, microwave, satellite, or other emerging technologies), subject to weight and wind load conditions, to roof, parapet, or building envelope
as required.
Attachment number 1 \nPage 9 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 10 LESSOR: GOVERNMENT: ___________________ GSA FORM L201D (6112)
SECTION 4 UTILITIES, SERVICES, AND OBLIGATIONS DURING THE LEASE TERM
4.01 SERVICES, UTILITIES, AND MAINTENANCE (ON-AIRPORT) (APR 2011)
The Lessor is responsible for providing all utilities necessary for base building and tenant operations and all associated costs are included as a part of
the established rental rates. The following services, utilities, and maintenance shall be provided by the Lessor as part of the rental consideration
(check all that apply):
El HEAT isl TRASH REMOVAL ID ELEVATOR SERVICE tgl INITIAL & REPLACEMENT El OTHER
El ELECTRICITY 21 CHILLED DRINKING WATEREl WINDOW WASHING LAMPS, TUBES & BALLASTS (Specify below) ( E ) P OW E R (S p ec i al E qu i p. ) E l A I R CO N DI TI O NI NG E l PAI N TI N G F R E Q UE N CY Frequency annually
0 WATER (Hot & Cold) El TOILET SUPPLIES El CARPET CLEANING Space 5 years
El SNOW REMOVAL E] JANITORIAL SERV. & SUPP.Frequency annually Public Areas 5 years
The Lessor shall have an onsite building superintendent or a locally designated representative available to promptly respond to deficiencies, and
immediately address all emergency situations.
4.02 PROVISION OF SERVICES, ACCESS, AND NORMAL HOURS FOR AIRPORT OCCUPANCIES (JUN 2012)
The Government shall have access to the Premises and its Appurtenant Areas at all times without additional payment, including the use, during other
than routine hours, of necessary services and utilities such as elevators, toilets, lights, and electric power. Cleaning shall be performed after tenant
working hours unless daytime cleaning is specified as a special requirement elsewhere in this Lease. Janitorial Services shall not be required on
weekends or federal holidays. Services, maintenance, and utilities shall be provided from 7:00 AM to 5:30 PM,
4.03 MAINTENANCE AND TESTING OF SYSTEMS (APR 2011)
A. The Lessor is responsible for the total maintenance and repair of the leased Premises. Such maintenance and repairs include the site
and private access roads. All equipment and systems shall be maintained to provide reliable, energy efficient service without unusual interruption,
disturbing noises, exposure to fire or safety hazards, uncomfortable drafts, excessive air velocities, or unusual emissions of dirt. The Lessor's
maintenance responsibility includes initial supply and replacement of all supplies, materials, and equipment necessary for such maintenance.
Maintenance, testing, and inspection of appropriate equipment and systems shall be done in accordance with current applicable codes, and
inspection certificates shall be displayed as appropriate. Copies of all records in this regard shall be forwarded to the GSA Field Office Manager or
a designated representative.
B. Without any additional charge, the Government reserves the right to require documentation of proper operations or testing prior to
occupancy of such systems as fire alarm, sprinkler, standpipes, fire pumps, emergency lighting, illuminated exit signs, emergency generator, etc., to
ensure proper operation. These tests shall be witnessed by a designated representative of the contracting officer.
4.04 RECYCLING (ON AIRPORT) (JUN 2012) •
Where state or local law, code, or ordinance requires recycling programs (including mercury-containing lamps) for the Space to be provided pursuant
to this Lease, the Lessor shall comply with such state and local law, code, or ordinance in accordance with GSA Form 3517, General Clauses,
552270-8, Compliance with Applicable Law. During the lease term, the Lessor agrees, upon request, to provide the Government with additional
information concerning recycling programs maintained in the Building and in the Leased Space.
4.05 SAFEGUARDING AND DISSEMINATION OF SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION (JUN 2012)
This paragraph applies to all recipients of SBU Building information, including, bidders, awardees, contractors, subcontractors, Lessors, suppliers, and
manufacturers. Lessor will place this provision in all contracts let to perform work related to this Lease and enforce this provision to the best of its
abilities.
A. MARKING SBU. Contractor-generated documents that contain Building information must be reviewed by GSA to identify any SBU content,
before the original or any copies are disseminated to any other parties. If SBU content is identified, the LCO may direct the contractor, as specified
elsewhere in this contract, to imprint or affix SBU document markings to the original documents and all copies, before any dissemination.
B. AUTHORIZED RECIPIENTS. Building information considered SBU must be protected with access strictly controlled and limited to those
individuals having a need to know such information. Those with a need to know may include Federal, State, and local government entities, and
nongovernment entities engaged in the conduct of business on behalf of or with GSA. Nongovernment entities may include architects, engineers,
consultants, contractors, subcontractors, suppliers, and others submitting an offer or bid to GSA or performing work under a GSA contract or
subcontract. Contractors must provide SBU Building information when needed for the performance of official Federal, State, and local government
functions, such as for code compliance reviews and for the issuance of Building permits. Public safety entities such as fire and utility departments may
require access to SBU Building information on a need to know basis. This paragraph must not prevent or encumber the dissemination of SBU Building
information to public safety entities.
C. DISSEMINATION OF SBU BUILDING INFORMATION:
1. BY ELECTRONIC TRANSMISSION. Electronic transmission of SBU information outside of the GSA firewall and network must
use session (or alternatively file encryption). Sessions (or files) must be encrypted with an approved NIST algorithm, such as Advanced Encryption
Standard (AES) or Triple Data Encryption Standard (3DES), in accordance with Federal Information Processing Standards Publication (FIRS PUB)
Attachment number 1 \nPage 10 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 11 LESSOR: GOVERNMENT: _______________________ GSA FORM L201D (6112)
140-2, Security Requirements for Cryptographic Modules. Encryption tools that meet FIPS 140-2 are referenced on the NIST web page found at the
following URL: http://csrc.nist.00v/qroups/STM/cmvp/documents/140-1/1401vend.htm. All encryption products used to satisfy the FIPS 140-2
requirement should have a validation certificate that can be verified at the htto://csrc.nist.00v/oroues/STM/cmvp/validation.html#02. (Not all vendors of
security products that claim conformance with FIPS 140-2 have validation certificates.) Contractors must provide SBU Building information only to
authorized representatives of State, Federal, and local government entities and firms currently registered as "active" in the Central Contractor
Registration (CCR) database at https://www.acouisition.qov that have a need to know such information. If a subcontractor is not registered in the CCR
and has a need to possess SBU Building information, the subcontractor shall provide to the contractor its DUNS number or its tax ID number and a
copy of its business license.
2. BY NON-ELECTRONIC FORM OR ON PORTABLE ELECTRONIC DATA STORAGE DEVICES. Portable electronic data storage
devices include but are not limited to CDs, DVDs, and USB drives. Non-electronic forms of SBU Building information include paper documents.
a. By mail. Utilize only methods of shipping that provide services for monitoring receipt such as track and confirm, proof of delivery,
signature confirmation, or return receipt.
b. In person. Contractors must provide SBU Building information only to authorized representatives of State, Federal, and local
government entities and firms currently registered as "active" in the CCR database that have a need to know such information.
3. RECORD KEEPING. Contractors must maintain a list of the State, Federal, and local government entities and the firms to which
SBU is disseminated under sections Ci and C2 of this paragraph. This list must include at a minimum
a. The name of the State, Federal, or local government entity or firm to which SBU has been disseminated;
b. The name of the individual at the entity or firm who is responsible for protecting the SBU Building information, with access
strictly controlled and limited to those individuals having a need to know such information;
c. Contact information for the named individual; and
d. A description of the SBU Building information provided.
Once work is completed, or for leased Space with the submission of the as built drawings, the contractor must collect all lists maintained in accordance
with this paragraph, including those maintained by any subcontractors and suppliers, and submit them to the LCD. For Federal buildings, final payment
may be withheld until the lists are received.
D. RETAINING SBU DOCUMENTS. SBU Building information (both electronic and paper formats) must be protected, with access strictly
controlled and limited to those individuals having a need to know such information.
E. DESTROYING SBU BUILDING INFORMATION. SBU Building information must be destroyed such that the marked information is rendered
unreadable and incapable of being restored, or returned to the LCO, when no longer needed, in accordance with guidelines provided for media
sanitization available at http://csrc.nistgov/oublications/PubsTC.html#Forensics, At the Web site, locate SP 800-88, Guidelines for Media Sanitization,
available at HTTP://CSRC.NIST.GOV/PUBLICATIONS/NISTPUBS/800-88/NISTSP800-88_REV1.PDF.and click on the file name NISTSP800-
88_REV1.pdf. From there, you can choose to "Save" or "Download" the file. If SBU Building information is not returned to the LCD, examples of
acceptable destruction methods for SBU Building information are burning or shredding hardcopy; physically destroying portable electronic storage
devices such as CDs, DVDs, and USB drives; deleting and removing files from electronic recycling bins; and removing material from computer hard
drives using a permanent-erase utility such as bit-wiping software or disk crushers.
F. NOTICE OF DISPOSAL. The contractor must notify the LCO that all SBU Building information has been destroyed, or returned to the LCD,
by the contractor and its subcontractors or suppliers in accordance with section (e) of this paragraph, with the exception of the contractor's record copy.
This notice must be submitted to the LCO at the completion of the contract in order to receive final payment. For Leases, this notice must be submitted to
the LCO at the completion of the Lease term.
G. INCIDENTS. All improper disclosures of SBU Building information must be reported immediately to the LCD. If the contract provides for
progress payments, the LCO may withhold approval of progress payments until the contractor provides a corrective action plan explaining how the
contractor will prevent future improper disclosures of SBU Building information. Progress payments may also be withheld for failure to comply with any
provision in this paragraph until the contractor provides a corrective action plan explaining how the contractor will rectify any noncompliance and comply
with the paragraph in the future.
H. SUBCONTRACTS. The Contractor must insert the substance of this paragraph in all subcontracts.
4.06 INDOOR AIR QUALITY (DEC 2007)
A. The Lessor shall control contaminants at the source and/or operate the Space in such a manner that the GSA indicator levels for carbon
monoxide (CO), carbon dioxide (CO2), and formaldehyde (HCHO) are not exceeded. The indicator levels for office areas shall be: CO 9 ppm time
weighted average (TWA 8 hour sample); CO2 1,000 ppm (TWA); HCHO 0.1 ppm (TWA).
B. The Lessor shall make a reasonable attempt to apply insecticides, paints, glues, adhesives, and HVAC system cleaning compounds with
highly volatile or irritating organic compounds, outside of working hours. Except in an emergency, the Lessor shall provide at least 72 hours advance
notice to the Government before applying noxious chemicals in occupied spaces and shall adequately ventilate those spaces during and after
application.
Attachment number 1 \nPage 11 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 12 LESSOR: GOVERNMENT: GSA FORM L201D (6/12)
C. The Lessor shall promptly investigate indoor air quality (IAQ) complaints and shall implement the necessary controls to address the
complaint.
D. The Government reserves the right to conduct independent IAQ assessments and detailed studies in space that it occupies, as well as in
space serving the Space (e.g., common use areas, mechanical rooms, HVAC systems, etc.), The Lessor shall assist the Government in its
assessments and detailed studies by:
1. Making available information on building operations and Lessor activities;
2. Providing access to Space for assessment and testing, if required; and
implementing corrective measures required by the LCO.
E. The Lessor shall provide to the Government material safety data sheets (MSDS) upon request for the following products prior to their use
during the term of the Lease: adhesives, caulking, sealants, insulating materials, fireproofing or firestopping materials, paints, carpets, floor and wall
patching or leveling materials, lubricants, clear finish for wood surfaces, janitorial cleaning products, pesticides, rodenticides, and herbicides. The
Government reserves the right to review such products used by the Lessor within:
1. The Space;
2. Common building areas;
3. Ventilation systems and zones serving the leased Space; and
4. The area above suspended ceilings and engineering space in the same ventilation zone as the leased Space.
F. Where hazardous gasses or chemicals (any products with data in the Health and Safety section of the MSDS sheets) may be present or
used, including large-scale copying and printing rooms, segregate areas with deck-to-deck partitions with separate outside exhausting at a rate of at
least 0.5 cubic feet per minute per SF, no air recirculation. The mechanical system must operate at a negative pressure compared with the
surrounding spaces of at least an average of 5 Pa (pascal) (0.02 inches of water gauge) and with a minimum of 1 Pa (0.004 inches of water gauge)
when the doors to the rooms are closed.
4.07 HAZARDOUS MATERIALS (ON AIRPORT) (APR 2011)
The leased Space shall be free of hazardous materials in compliance with all applicable Federal, state, and local environmental laws and regulations
including, but not limited to, the following:
A. The leased Space shall be free of all asbestos containing materials, except undamaged asbestos flooring in the Space or undamaged boiler
or pipe insulation outside the Space, in which case an asbestos management program conforming to EPA guidance shall be implemented.
B. The Lessor shall provide Space to the Government that is free from actionable mold and free from any conditions that reasonably can be
anticipated to permit the growth of actionable mold or are indicative of the possibility that actionable mold will be present ("Indicators").
1. Actionable mold is mold of types and concentrations in excess of that found in the local outdoor air.
2. The Lessor shall be responsible for conducting the remediation in accordance with the relevant provisions of the document entitled
"Mold Remediation in Schools and Commercial Buildings" (EPA 402-K-01-001, March 2001), published by EPA, as same may be amended or revised
from time to time, and any other applicable Federal, state, or local laws, regulatory standards, and guidelines.
3. The Lessor acknowledges and agrees that the Government shall have a reasonable opportunity to inspect the leased Space after
conclusion of the remediation. If the results of the Government's inspection indicate that the remediation does not comply with the plan or any other
applicable Federal, state, or local laws, regulatory standards, or guidelines, the Lessor, at its sole cost, expense, and risk, shall immediately take all
further actions necessary to bring the remediation into compliance.
4. If the Lessor fails to exercise due diligence, or is otherwise unable to remediate an actionable-mold problem, the Government may
implement a corrective action program and deduct its costs from the rent.
Attachment number 1 \nPage 12 of 34
Item # 6
LEASE NO. GS-04B-62631, PAGE 13 LESSOR: GOVERNMENT: _________________ GSA FORM L2010 (6/12)
SECTION 5 ADDITIONAL TERMS AND CONDITIONS
1) Exhibit "K reflects the current space layout that is to remain unchanged.
Attachment number 1 \nPage 13 of 34
Item # 6
EAvridT-t
MAW (f If V.R. 310111 WW - lTM. l@ OM S.. mwir Rr Mak 0411.4. drad.r• elmr Yaw dmily,
Government _____________
AGS 4576
OciICE I
8121
II 4.
L <
GENERAL EPTICE
B118
N
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
4
o
f
3
4
It
e
m
#
6
-V V
BOSH EAR'S ROOM
a .
iu CC 4.--4A-r! - 4.- i tex't'
4/(dYi e A- CatAti
4 ..I.• ii.' I '.‹.-
elit - • -1; L:" (1-' '7
. r
) <
Cla ''' i 1
r y e ' 1
,.
d
26'
GRAPHIC SCALE
ts;82emmormwm.
4 in FEE"')
I Inch • soft.
Si)
CAMPBELL & PARIS ENGINEERS
113 V1n3o Way Ail. Ploascrnt, 0464
843.856.9189
AUGUSTA REGIOAL
AIRPORT
DECEMBER 2011
BOSH EAR'S
ROOM
LAYOUT
Exhibit 8
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
5
o
f
3
4
It
e
m
#
6
REPRESENTATIONS AND CERTIFICATIONS (Acquisition of Leasehold Interests In Real Property)
Lease Number
GS-04B-62631
Dated
INITIALS: ____________
LESSOR GOVERNMENT GSA FORM 3518G PAGE -I (REV 2111)
(1 )
Complete appropriate boxes, sign the form, and attach to offer.
The Offeror makes the following Representations and Certifications. NOTE: The "Offeror," as used on this form, is the owner of the property offered, not an Individual or agent representing the owner.
1. 52.222-22 - PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)
(Applicable to leases over $10,000.)
The Offeror represents that—
(a) It [ ] has, [ ] has not participated in a previous contract or subcontract subject to the Equal
Opportunity clause of this solicitation;
(b) It [ ] has, [ ] has not filed all required compliance reports; and
(c) Representations indicating submission of required compliance reports, signed by
proposed subcontractors, will be obtained before subcontract awards. (Approved by OMB under Control Number 1215-0072.)
2. 52.222-25 - AFFIRMATIVE ACTION COMPLIANCE (APR 1984)
(Applicable to leases over $10,000 and which include the clause at FAR 52.222-26, Equal
Opportunity.)
The Offeror represents that—
(a) It [ ] has developed and has on file, [ ] has not developed and does not have on file, at
each establishment affirmative action programs required by the rules and regulations of
the Secretary of Labor (41 CFR 60-1 and 60-2), or
(b) It [ 1 has not previously had contracts subject to the written affirmative action programs
requirement of the rules and regulations of the Secretary of Labor. (Approved by OMB
under Control Number 1215-0072.)
3. 52.203-02 - CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)
(Applicable to leases over $100,000 average net annual rental, including option periods.)
(a) Each signature on the offer is considered to be a certification by the signatory that the
signatory—
Is the person in the Offeror's organization responsible for determining the prices being
offered in this bid or proposal, and that the signatory has not participated and will not
participate in any action contrary to subparagraphs (a)(1) through (a)(3) above; or
(2)(i)Has been authorized, in writing, to act as agent for the following principals in
certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) above ______________________________________________________ [Insert full
name of person(s) in the Offeror's organization responsible for determining the
prices offered in this bid or proposal, and the title of his or her position in the
Offeror's organization];
(ii) As an authorized agent, does certify that the principals named in subdivision
(b)(2)(1) above have not participated, and will not participate,• in any action
contrary to subparagraphs (a)(1) through (a)(3) above; and
(iii) As an agent, has not personally participated, and will not participate, in action
contrary to subparagraphs (a)(1) through (a)(3) above.
Attachment number 1 \nPage 16 of 34
Item # 6
INITIALS: ____________
LESSOR GOVERNMENT GSA FORM 3518G PAGE 2 (REV 2/11)
(c) if the Offeror deletes or modifies subparagraph (a)(2) above, the Offeror must furnish with its
offer a signed statement setting forth in detail the circumstances of the disclosure.
4. 52.204-3 - TAXPAYER IDENTIFICATION (OCT 1998)
(a) Definitions.
"Common parent," as used in this provision, means that corporate entity that owns or
controls an affiliated group of corporations that files Its Federal income tax returns on a
consolidated basis, and of which the Offeror is a member.
"Taxpayer Identification Number (TIN)," as used in this provision, means the number
required by the internal Revenue Service (IRS) to be used by the Offeror in reporting
income tax and other returns. The TIN may be either a Social Security Number or an
Employer Identification Number.
(b) All Offerors must submit the information required In paragraphs (d) through (f) of this
provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d),
reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing
regulations issued by the IRS. If the resulting contract is subject to the payment reporting
requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal
by the Offeror to furnish the Information may result in a 31 percent reduction of payments
otherwise due under the contract.
(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C. 7701(0)(3)). if the
resulting contract is subject to the payment reporting requirements described in FAR 4.904,
the TIN provided hereunder may be matched with IRS records to verify the accuracy of the Offeror's TIN.
(d) Taxpayer Identification Number (TIN).
T I N : _ _ _ _
TIN has been applied for. TIN is not required because:
Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not
have income effectively connected with the conduct of a trade or business in the
United States and does not have an office or place of business or a fiscal paying
agent in the United States;
Offeror is an agency or instrumentality of a foreign government;
Offeror is an agency or instrumentality of the Federal government;
{e) Type of organization.
1 Sole proprietorship;
[] Partnership;
[ 1 Corporate entity (not tax-exempt);
[ ] Corporate entity (tax-exempt);
(1) Common Parent.
[x] Government entity (Federal, State, or local);
[ Foreign government;
[ j International organization per 26 CFR
1.6049-4; [ Other
[ ] Offeror is not owned or controlled by a common parent as defined in paragraph (a) of
this provision.
[ ] Name and TIN of common parent:
Name
TIN
5. 52.204-6 — Data Universal Numbering System (DUNS) Number (OCT 2003)
(a) The Offeror shall enter, in the block with its name and address an the cover page of its offer,
the annotation "DUNS" or "DUNS+4" followed by the DUNS number or "DUNS+4" that
identifies the Offeror's name and address exactly as stated in the offer. The DUNS number
Attachment number 1 \nPage 17 of 34
Item # 6
I
INITIALS: _____________
LESSOR GOVERNMENT GSA FORM 35180 PAGE 3 (REV 2/41)
is a nine-digit number assigned by Dun and Bradstreet, Inc. The DUNS+4 Is the DUNS
number plus a 4-character suffix that may be assigned at the discretion of the Offeror to
establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT)
accounts (see Subpart 32.11) for the same parent concern.
(b) If the Offeror does not have a DUNS number, it should contact Dun and Bradstreet directly
to obtain one.
(1) An Offeror may obtain a DUNS number—
(i) If located within the United States, by calling Dun and Bradstreet at 1-866-7055711 or via the Internet at htto://www.dnb.com; or
(ii) If located outside the United States, by contacting the local Dun and
Bradstreet office.
(2) The Offeror should be prepared to provide the following Information:
(I) Company legal business name.
(ii) Trade style, doing business, or other name by which your entity is commonly
recognized. (iii Company physical street address, city, state and zip code.
(iv) Company mailing address, city, state and zip code (if separate from physical).
(v) Company telephone number.
(vi Date the company was started.
(vii Number of employees at your location.
(viii Chief executive officer/key manager.
(ix Line of business (industry).
(x Company Headquarters name and address (reporting relationship within your
entity).
6. DUS UMBER (JU 2004)
Notwithstanding the above instructions, in addition to inserting the DUNS Number on the offer
cover page, the Offeror shall also provide its DUNS Number as part of this submission:
.DUNS #
7. CETRAL COTRACTOR REGISTRATIO (JAN 2007)
The Central Contractor Registration (CCR) System is a centrally located, searchable database which assists in the development, maintenance, and provision of sources for future procurements.
The Offeror must be registered in the CCR prior to lease award. The Offeror shall register via the
Internet at http://www.ccr.gov. To remain active, the Offeror/Lessor is required to update or renew
its registration annually.
Di Registration Active and Copy Attached
j Will Activate Registration and Submit Copy to the Government Prior to Award
OFFEROR OR
AUTHORIZED
REPRESENTATIVE
NAME, ADDRESS (INCLUDING ZIP CODE)
NAME
STREET
CITY, STATE, ZIP
Signature
TELEPHONE
NUMBER
Date
Attachment number 1 \nPage 18 of 34
Item # 6
INITIALS: _____________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 1 (REV 02/11)
ON-AIRPORT GENERAL CLAUSES
(Acquisition of Leasehold Interests in Real Property)
CATEGORY CLAUSE NO. 48 CFR REF. CLAUSE TITLE
DEFINITIONS 1 552.270-4 Definitions (Variation)
GENERAL 2 552.270-11 Successors Bound
3 552.270-23 Subordination, Nondisturbance and
Attornment .
4 552.270-24 Statement of Lease
5 552.270-25 Substitution of Tenant Agency
6 552.270-26 No Waiver
7 552.270-27 Integrated Agreement
8 552.270-28 Mutuality of Obligation
PERFORMANCE 9 552.270-17 Delivery and Condition
10 552.270-21 Effect of Acceptance and Occupancy
11 552.270-6 Maintenance of Building and Premises—
Right of Entry (Variation)
12 552.270-1 0 Failure in Performance
13 552.270L22 Default by Lessor During the Term
14 552.270-7 Fire and Casualty Damage
15 552.270-8 Compliance with Applicable Law
16 552.270-12 Alterations
INSPECTION 17 552.270-9 Inspection—Right of Entry
PAYMENT 18 52.204-7 Central Contractor Registration (Variation)
19 552.232-75 Prompt Payment
20 552.232-76 Electronic Funds Transfer Payment
(Variation)
21 52.232-23 Assignment of Claims
22 552.270-20 Payment (Variation)
STANDARDS OF CONDUCT 23 552.203-5 Covenant Against Contingent Fees
24 52.203-7 Anti-Kickback Procedures
ADJUSTMENTS 25 552.203-70 Price Adjustment for Illegal or Improper
Activity
26 552.270-14 Changes (Variation)
.. . .
AUDITS 27 552.215-70 Examination of Records by GSA
28 52.215-2 Audit and Records—Negotiation
DISPUTES 29 52.233-1 Disputes
LABOR STANDARDS 30 52.222-21 Prohibition of Segregated Facilities
SUBCONTRACTING 31 52.209-6 Protecting the Governments Interest When
Subcontracting With Contractors Debarred,
Suspended, or Proposed for Debarment
The information collection requirements contained in this solicitation/contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork
Reduction Act and assigned the OMB Control No. 3090-0163.
Attachment number 1 \nPage 19 of 34
Item # 6
INITIALS: ____________
LESSOR GOVERNMENT GSA FORM 3617G PAGE 2 (REV 02/11)
(e)
(f).
GENERAL CLAUSES
(Acquisition of Leasehold Interests in Real Property)
1. 552.270-4 DEFINITIONS (SEP 1999) (VARIATION)
The following terms and phrases (except as otherwise expressly provided or unless the context
otherwise requires) for all purposes of this lease shall have the respective meanings hereinafter
specified:
(a) "Commencement Date" means the first day of the term.
(b) "Contract" and "Contractor" means "Lease" and "Lessor," respectively,
(c) "Contracting Officer" means a person with the authority to enter into, administer, and/or
terminate contracts and make related determinations and findings. The term Includes
certain authorized representatives of the Contracting Officer acting within the limits of their
authority as delegated by the Contracting Officer,
(d) "Delivery Date" means the date specified in or determined pursuant to the provisions of this
lease for delivery of the premises to the Government, improved In accordance with
the provisions of this lease and substantially complete, as such date may be modified
in accordance with the provisions of this lease.
"Delivery Time" means the number of days provided by this lease for delivery of the
premises to the Government, as such number may be modified in accordance with the
provisions of this lease.
"Excusable Delays" mean delays arising without the fault or negligence of Lessor and
Lessor's subcontractors and suppliers at any tier, and shall include, without limitation:
1 acts of God or of the public enemy,
2 acts of the United States of America in either its sovereign or contractual capacity,
3 acts of another contractor in the performance of a contract with the Government,
4 fires,
5 floods,
6 epidemics,
7 quarantine restrictions,
8 strikes, 9 freight embargoes,
(10 unusually severe weather, or
(11) delays of subcontractors or suppliers at any tier arising from unforeseeable causes
beyond the control and without the fault or negligence of both the Lessor and any such
subcontractor or supplier.
(g) "Lessor" means the sub-lessor if this lease is a sublease.
(h) "Lessor shall provide" means the Lessor shall furnish and install at Lessor's expense.
(i) "Notice" means written notice sent by certified or registered mail, Express Mail or Comparable service, or delivered by hand. Notice shall be effective on the date delivery is
accepted or refused.
(j) "Premises" means the space described .on the Standard Form 2, U.S. Government Lease
for Real Property, of this lease.
(I) "Substantially complete" and "substantial completion" means that the work, the, common and
other areas of the building, and all other things necessary for the Government's access to the
premises and occupancy, possession, use and enjoyment thereof, as provided In this lease,
have been completed or obtained, excepting only such minor matters as do not interfere with
or materially diminish such access, occupancy, possession, use or enjoyment.
(m) "Usable square feet" means the ANSI/BOMA Z65.1-1996 definition for BOMA usable office
area, which means "The area where a tenant normally houses personnel and/or furniture,
for which a measurement is to be computed."
(n) "Work" means all alterations, improvements, modifications, and other things required for the
preparation or continued occupancy of the premises by the Government as specified in this
lease.
Attachment number 1 \nPage 20 of 34
Item # 6
INITIALS: ___________
LESSOR GOVERNMENT GSA FORM 35170 PAGE 3 (REV 02/11)
2. 552.270-11 SUCCESSORS BOUND (SEP 1999)
This lease shall bind, and inure to the benefit of, the parties and their respective heirs,
executors, administrators, successors, and assigns.
3: 652.270-23 SUBORDINATION, NONDISTURBANCE AND ATTORNMENT (SEP 1999)
(a) Lessor warrants that it holds such title to or other interest in the premises and other
property as is necessary to the Government's access to the premises and full use and
enjoyment thereof in accordance with the provisions of this lease. Government agrees, in
consideration of the warranties and conditions set forth in this clause, that this lease is
subject and subordinate to any and all recorded mortgages, deeds of trust and other liens
now or hereafter existing or imposed upon the premises, and to any renewal, modification or
extension thereof. It is the intention of the parties that this provision shall be self-operative
and that no further instrument shall be required to effect the present or subsequent
subordination of this lease. Government agrees, however, within twenty (20) business days
next following the Contracting Officer's receipt. of a written demand, to execute such
instruments as Lessor may reasonably request to evidence further the subordination of this
lease to any existing or future mortgage, deed Of trust or other security interest pertaining to
the premises, and to any water, sewer or access easement necessary or desirable to serve
the premises or adjoining property owned in whole or in part by Lessor if such easement
does not interfere with the full enjoyment of any right granted the Government under this
lease.
(b) No such subordination, to either existing or future mortgages, deeds of trust or other lien
or security instrument shall operate to affect adversely any right of the Government under
this lease so long as the Government is not in default under this lease, Lessor will include in
any future mortgage, deed of trust or other security instrument to which this lease becomes
subordinate, or in a separate nondisturbance agreement, a provision to the foregoing effect.
Lessor warrants that the holders of all notes or' other obligations secured by existing
mortgages, 'deeds of trust or other security instruments have consented to the provisions of
this clause, and agrees to provide true copies of all such consents to the Contracting Officer
promptly upon demand.
(c) In the event of any sale of the premises or any portion thereof by foreclosure of the lien of
any such mortgage, deed of trust or other security instrument, or the giving of a deed in lieu of
foreclosure, the Government will be deemed to have attorned to any purchaser, purchasers,
transferee or transferees of the 'premises Or any portion thereof and its or their successors
and assigns, and any such purchasers and transferees will be deemed to have assumed all
obligations of the Lessor under this lease, so as to establish direct privity of estate and
contract between Government and such purchasers or transferees, with the same force, effect and relative priority in time and right as if the lease had Initially been entered into
between such purchasers or transferees and the Government; provided, further, that the
Contracting Officer and such purchasers or transferees shall, with reasonable promptness
following any such sale or deed delivery in lieu of foreclosure, execute all such revisions to
this lease, or other writings, as shall be necessary to document the foregoing relationship.
(d) None of the foregoing provisions may be deemed or construed to imply a waiver of the
Government's rights as a sovereign.
4. 552.270-24 STATEMENT OF LEASE (SEP 1999)
(a) The Contracting Officer will, within thirty days next 'following the Contracting Officer's
receipt of a joint written request from Lessor and a prospective lender or purchaser of the
building, execute and deliver to Lessor a letter stating that the same is issued subject to the
conditions stated in this clause and, if such is the case, that (1) the lease is in full force and
effect; (2) the date to which the rent and other charges have been paid in advance, if any;
and (3) whether any notice of default has been issued.
(b) Letters issued pursuant to this clause are subject to the following conditions:
(t) That they are based solely upon -a reasonably diligent review of the Contracting
Officer's lease file as of the date of issuance;
(2) That the Government shall not be held liable because of any defect in or condition of
the promises or building;
(3) That the Contracting Officer does not warrant or represent that the premises or
Attachment number 1 \nPage 21 of 34
Item # 6
INITIALS: _____________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 4 (REV 02/11)
building comply with applicable Federal, State and local law; and
(4) That the Lessor, and each prospective lender and purchaser are deemed to have
constructive notice of such facts as would be ascertainable by reasonable prepurchase
and precommitment Inspection of the Premises and Building and by inquiry to
appropriate Federal, State and local Government officials.
5. 552.270-25 SUBSTITUTION OF TENANT AGENCY
The Government may, at any time and from time to time, substitute any Government agency or
agencies doing business on the airport premises for the Government agency or agencies, if any,
named in the lease.
6. 552.270-26 NO WAIVER (SEP 1999)
No failure by either party to insist upon the strict performance of any provision of this lease or to
exercise any right or remedy consequent upon a breach thereof, and no acceptance of full or partial
rent or other performance by either party during the continuance of any such breach shall constitute
a waiver of any such breach of such provision.
7, 552.270-27 INTEGRATED AGREEMENT (SEP 1999)
This Lease, upon execution, contains the entire agreement of the parties and no prior written or oral
agreement, express or implied, shall be admissible to-contradict the provisions of the Lease.
8. 552.270-28 MUTUALITY OF OBLIGATION (SEP 1999)
The obligations and covenants of the Lessor, and the-Governments obligation to pay rent and other
Government obligations and covenants, arising under or related to this Lease, are interdependent. The
Government may, upon issuance of and delivery to Lessor of a final decision asserting a claim against
Lessor, set off such claim, in whole or in part, as against any payment or payments then or thereafter
due the Lessor under this lease. No setoff pursuant to this clause shall constitute a breath by the
Government of this lease.
9. 552.270-17 DELIVERY AND CONDITION (SEP 1999)
(a)- Unless the Government elects to have the space occupied in increments, the space must be
delivered ready for occupancy as a complete unit.
(b) If the premises do not in every respect comply with the provisions of this lease the
Contracting Officer may, in accordance with the Failure in Performance clause of this lease, elect
to reduce the rent payments.
10. 552.270-21 EFFECT OF ACCEPTANCE AND OCCUPANCY (SEP 1999)
Neither the Government's acceptance of the premises for occupancy, nor the Government's
occupancy thereof, shall be construed as a waiver of any requirement of or right of the Government
under this Lease, or as otherwise prejudicing the Government with respect to any such requirement
or right.
11. 552.270-6 MAINTENANCE OF BUILDING AND PREMISES—RIGHT OF ENTRY (SEP 1999)
(VARIATION)
Except in case of damage arising out of the willful act or negligence of a Government employee,
Lessor shall maintain the premises, including the building, building systems, and all equipment,
fixtures, and appurtenances furnished by the Lessor under this lease, in good repair and condition
so that they are suitable in appearance and capable of supplying such heat, air conditioning, light,
ventilation, safety systems, access and other things to the premises, without reasonably
preventable or recurring disruption, as is required for the Government's_ access to, occupancy,
possession, use and enjoyment of the premises as provided in- his lease. For the purpose of so
maintaining the premises, the Lessor may at reasonable times enter the premises with the approval
of the authorized Government representative in charge.
Attachment number 1 \nPage 22 of 34
Item # 6
INITIALS: _____________
LESSOR GOVERNMENT GSA FORM 35170 PAGE 5 (REV 02(11)
12. 552.270-10 FAILURE IN PERFORMANCE (SEP 1999)
The covenant to pay rent and the covenant to provide any service, utility, maintenance, or repair required under this lease are interdependent. In the event of any failure by the Lessor to provide
any service, utility, maintenance, repair or replacement required under this lease the Government
may, by contract or otherwise, perform the requirement and deduct from any payment or payments
under this lease, then or thereafter due, the resulting cost to the Government, including all
administrative costs. If the Government elects to perform any such requirement, the Government
and each of its contractors shall be entitled to access to any and ail areas of the building, access to
which is necessary to perform any such requirement, and the Lessor shall afford and facilitate such
access. Alternatively, the Government may deduct from any payment under this lease, then or
thereafter due, an amount which reflects the reduced value of the contract requirement not
performed. No deduction from rent pursuant to this clause shall constitute a default by the Government under this lease. These remedies are not exclusive and are in addition to any other
remedies which may be available under this lease or at law.
13. 552.270-22 DEFAULT BY LESSOR DURING THE TERM (SEP 1999)
(a) Each of the following shall constitute a default by Lessor under this lease:
(1) Failure to maintain, repair, operate or service the premises as and when specified in
this lease, or failure to perform any other requirement of this lease as and when
required provided any such failure shall remain uncured for a period of thirty (30)
days next following Lessor's receipt of notice -thereof from the Contracting Officer or
an authorized representative.
(2) Repeated and unexcused failure by Lessor to comply with one or more requirements
of this lease shall constitute a default notwithstanding that one or all such failures shall
have been timely cured pursuant to this clause.
14. 552.270-7 FIRE AND CASUALTY DAMAGE (SEP 1999)
If the entire premises are destroyed by fire or other casualty, this lease will immediately
terminate. In case of partial destruction or damage, so as to render the premises untenantable,
as determined by the Government, the Government may terminate the lease by giving written
notice to the Lessor within 15 calendar days of the fire or other casualty; if so terminated, no rent
will accrue to the Lessor after such partial destruction or damage; and if not so terminated, the
rent will be reduced proportionately by supplemental agreement hereto effective from the date of
such partial destruction or damage. Nothing in this lease shall be construed as relieving Lessor
from liability for damage to or destruction of property of the United States of America caused by the willful or negligent act or omission of Lessor.
15. 552.270-8 COMPLIANCE WITH APPLICABLE LAW (SEP 1999)
Lessor shall comply with all Federal, state and local laws applicable to the Lessor as owner or
Lessor, or both, of the building or premises, including, without limitation, laws applicable to the
construction, ownership, alteration or operation of both or either thereof, and will obtain all
necessary permits, licenses and similar items at Lessor's expense. The Government will comply
with all Federal, State and local laws applicable to and enforceable against it as a tenant under this
lease; provided that nothing in this lease shall be construed as a waiver of any sovereign immunity
of the Government. This lease shall be governed by-Federal law.
16. 552.270-12 ALTERATIONS (SEP 1999)
The Government shall have the right during the existence of this lease to make alterations, attach
fixtures, and erect structures or signs in or upon the premises hereby leased, which fixtures,
additions or structures so placed in, on, upon, or attached to the said premises shall be and remain
the property of the Government and may be removed or otherwise disposed of by the Government.
If the lease contemplates that the Government is the sole. occupant of the building, for purposes of
this clause, the leased premises include the land on which the building is sited and the building
itself—Otherwise, the Government shall have the right to tie into or make any physical connection
with any structure located on the property as is reasonably necessary for appropriate utilization of
the leased space.
Attachment number 1 \nPage 23 of 34
Item # 6
1
17. 552.270-9 INSPECTION—RIGHT OF ENTRY (SEP 1999)
(a) At any time and from time to time after receipt of an offer (until the same has been duly
withdrawn or rejected), after acceptance thereof and during the term, the agents, employees
and contractors of the Government may, upon reasonable prior notice to Offeror or Lessor,
enter upon the offered premises or the premises, and all other areas of the building access
to which Is necessary to accomplish the purposes of entry, to determine the potential or actual compliance by the Offeror or Lessor with the requirements of the solicitation or this
lease, which purposes shall include, but not be limited to:
(1) inspecting, sampling and analyzing of suspected asbestos-containing materials and
air monitoring for asbestos fibers;
(2) Inspecting the heating, ventilation and air conditioning system, maintenance records,
and mechanical rooms for the offered premises or the premises;
(3) inspecting for any leaks, spills, or other potentially hazardous conditions which may
involve tenant exposure to hazardous or toxic substances; and
(4) Inspecting for any current or past hazardous waste operations, to ensure that
appropriate mitigative actions were .taken to alleviate any environmentally unsound
activities In accordance with Federal, State and local law.
(b) Nothing in this clause shall be construed to create a Government duty to inspect for toxic
materials or to impose a higher standard of care on the Government than on other lessees.
The purpose of this clause is to promote the ease with which the Government may inspect the building. Nothing in this clause shall act to relieve the Lessor of any duty to inspect or
liability which might arise as a result of Lessor's failure to inspect for or correct a hazardous
condition.
18. 52.204-7 CENTRAL CONTRACTOR REGISTRATION (OCT 2003) (VARIATION)
(a) Definitions. As used in this clause—
"Central Contractor Registration (CCR) database" means the primary Government repository
for Contractor information required for the conduct of business with the Government.
"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by
Dun and Bradstreet, Inc. (D&B) to identify unique business entities.
"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number
assigned by D&B plus a 4-character suffix that may be assigned by a business concern.
(D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned
at the discretion of the business concern to establish additional CCR records for identifying
alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.
"Offeror" means the owner of the property offered, not an individual or agent representing the
owner.
"Registered in the CCR database" means that—
(1) The Contractor has entered all mandatory information, including the DUNS number or
the DUNS+4 number, into the CCR database; and
(2) The Government has validated all mandatory data fields and has marked the record
"Active,"
(b) (1) By submission of an offer, the Offeror acknowledges the requirement that a
prospective awardee must be registered with D&B and in the CCR database prior to
award, during performance, and through final payment of any contract resulting from
this solicitation.
(c)
(2) The Offeror shall enter in the appropriate block, on the GSA Form 3518, entitled
Representations and Certifications, the legal entity's name and address, followed by
the DUNS or DUNS +4 number that identifies the Offeror's name and address exactly
as stated In the offer. The DUNS number will be used by the Contracting Officer to verify that the Offeror is registered in the CCR database.
if the Offeror does not have a DUNS number, It should contact Dun and Bradstreet directly
to obtain one.
INITIALS: _____________ a ___________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 6 (REV 02/11)
Attachment number 1 \nPage 24 of 34
Item # 6
INITIALS: _____________
LESSOR GOVERNMENT GSA FORM 35170 PAGE 7EV qvii)
(g)
(1) An Offeror may obtain a DUNS number—
(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-
5711 or via the Internet at http://vvwvv.dnb.com; or
(II) If located outside the United States, by contacting the local Dun and Bradstreet
office,
(2) The Offeror should be prepared to provide the following information: (I Company legal business.
(ii) Tradestyle, doing business, or other name by which your entity is commonly
recognized.
-(ill Company Physical Street Address, City, State, and ZIP Code.
(iv Company Mailing Address, City, State and ZIP Code (if separate from physical).
(v Company Telephone Number. (vi Date the company was started.
(vii Number of employees at your location.
(viii Chief executive officer/key manager.
(ix Line of business (industry).
(x Company Headquarters name and address (reporting relationship within your
entity).
If the Offeror does not become registered in the CCR database in the time prescribed by
the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise
successful registered Offeror.
Processing time, which normally takes 48 hours, should be taken Into consideration when
registering. Offerors who are not registered should consider applying for registration
immediately upon receipt of this solicitation.
The Contractor is responsible for the accuracy and completeness of the data within the
CCR database, and for any liability resulting from the Government's reliance, on inaccurate
or incomplete data. To remain registered in the CCR database after the initial registration,
the Contractor is required to review and update on an annual basis from the date of initial
registration or subsequent updates its information in the CCR• database to ensure it is
Current, accurate and complete. Updating information in the. CCR does not alter the terms
and conditions. of this contract and is not a substitute for a properly executed contractual
document.
(1) (i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the
assets used in performing the contract, the Contractor shall comply with the
requirements of Subpart 42.12 of the Federal Acquisition- Regulations (FAR) and
provide the responsible Contracting Officer a fully revised and initialed/signed GSA
Form 3518, entitled Representations and Certifications, along with written notification
of-its intention to (A) change the name in the CCR database; and (B) provide the
Contracting Officer with' sufficient documentation to verify and confirm the legally changed name or change in ownership.
(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(1) of
this clause, or fails to perform the agreement at paragraph (g)(1)(1)(C) of this clause,
and, in the absence of a properly executed novation or change-of-name agreement,
the CCR information that shows the Contractor to be other than the Contractor
Indicated in the contract will be considered to be incorrect information within the
meaning of the "Suspension of Payment" paragraph of the electronic funds transfer
(EFT) clause of this contract.
(2) The Contractor shall not change the name or address for EFT payments or manual
payments, as appropriate, in the CCR record to reflect an assignee for the purpose of
assignment of claims. Assignees shall be separately registered In the CCR database.
Information provided to the Contractor's CCR record that indicates payments, including those
made by EFT, to an ultimate recipient other than that Contractor will be considered to be
incorrect information.
(h) Offerors and Contractors may obtain information on registration and annual confirmation
requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-
961-5757.
Attachment number 1 \nPage 25 of 34
Item # 6
LESSOR. . . GOVERNMENT GSA FORM 3517G PAGE 8 (REV 02111)
(1 )
19. 552.232-75 PROMPT PAYMENT (SEP 1999)
The Government will make payments under the terms and conditions specified in this clause.
Payment shall be considered as being made on the day a check is dated or an electronic funds
transfer is made. All days referred to in this clause are calendar days, unless otherwise specified.
(a) Payment due date.
Rental payments. Rent shall be paid monthly in arrears and will be due on the first
workday of each month, and only as provided for by the lease.
(i) When the date for commencement of rent falls on the le day of the month or
earlier, the initial monthly rental payment under this contract shall become due on the
first workday of the month following the month in which the commencement of the
rent Is effective.
(ii) When the date for commencement of rent falls after the 15th day of the
month, the Initial monthly rental payment under this contract shall become due on the
first workday of the second month following the. month In which the commencement
of the rent is effective.
(b)
(2) Other payments. The due date for making payments other than rent shall be the later
of the following two events:
(i) The 30th day after the designated billing office has received a proper invoice
from the Contractor.
(ii) The 30th day after Government acceptance of the work or service. However, if
the designated billing office fails to annotate the invoice with the actual date
of receipt, the invoice payment due date shall be deemed to be the 30 day
after the Contractor's invoice is dated, provided a proper invoice is received
and there is no disagreement over quantity, quality, or Contractor compliance
with contract requirements.
Invoice and inspection requirements for payments other than rent.
(1) The Contractor shall prepare and submit an invoice to the designated billing office after completion of the work. A proper invoice shall include the following items:
(i Name and address of the Contractor.
(ii Invoice date.
Lease number.
.(iv Government's order number or other authorization.
(v Description, price, and quantity of work or services delivered.
(vi Name and address of Contractor official to whom payment is to be sent (must be
the same as that in the remittance address in the lease or the order).
(vii) Name (where practicable), title, phone number, and mailing address of person
to be notified in the 'event of a defective invoice,
(2) The Government will inspect and determine the acceptability of the work performed or
services delivered within 7 days after the receipt of a proper invoice or notification of
completion of the work or services unless a different period is specified at the time the
order is placed. If actual acceptance occurs later, for the purpose of determining the
payment due date and calculation of interest, acceptance will be deemed to occur on
the last day of the 7-day inspection period. If the work or service is rejected for failure
to conform .to .the technical requirements of the. contract. the 7 days. will be. counted
beginning with receipt of a new invoice or notification. In either case, the Contractor is
not entitled to any payment or interest unless actual acceptance by the Government
occurs.
(c) Interest Penalty.
(1) An interest penalty shall be paid automatically by the Government, without request
from the Contractor, If payment is not made by the due date.
(2) The interest penalty shall be at the rate established by the Secretary of the Treasury
under Section 12 of the Contract Disputes Act of 1978 (41 U.S.C. 611) that is in effect
on the day after the due date. This rate is referred to as the "Renegotiation Board Interest Rate," and it is published in the Federal Register semiannually on or about
January 1 and July 1. The interest penalty shall accrue daily on the payment amount
approved by the Government and be compounded in 30-day increments inclusive
from the first day after the due date through the payment date.
INITIALS: ______________
Attachment number 1 \nPage 26 of 34
Item # 6
INMALS: ____________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 9 (REV 02111)
(C)
(3) Interest penalties will not continue to accrue after the filing of a claim for such
penalties under the clause at 52.233-1, Disputes, or for more than 1 year. Interest
penalties of less than $1.00 need not be paid.
(4) Interest penalties are not required on payment delays due to disagreement between
the Government and Contractor over the payment amount or other issues involving
contract compliance or on amounts temporarily withheld or retained In accordance
with the terms of the contract. Claims involving disputes, and any Interest that may be
payable, will be resolved in accordance with the clause at 52.233-1, Disputes.
20. 552.232-76 ELECTRONIC FUNDS TRANSFER PAYMENT (MAR 2000) (VARIATION)
(a) The Government will make payments under this lease by electronic funds transfer (EFT). The
Lessor must, no later than 30 days before the first payment:
(1) Designate a financial institution for receipt of EFT payments.
(2) Submit this designation to the Contracting Officer or other Government official, as
directed.
(b) The Lessor must provide the following information:
(1) The American Bankers Association 9-digit identifying number for Automated
Clearing House (ACH) transfers of the financing institution receiving payment if the
institution has access to the Federal Reserve Communications System.
(2) -Number of account to which funds are to be-deposited.
(3) Type-of depositor account ("C" for checking, "S" for savings).
If the Lessor, during the performance of this contract, elects to designate a different financial
. . .
Institution for the receipt of any payment, the appropriate Government official must receive
notice of such change and the required information specified above no later than 30 days
before the date such change is to become effective: •
(d) The documents furnishing the information required in this clause must be dated-
and contain the: -
(e)
(1) Signature, title, and telephone number of the Lessor or the Lessor's authorized
representative.
(2) Lessor's name.
(3) Lease number.
Lessor's failure to properly designate a financial institution or to provide appropriate payee
bank account information may delay payments of amounts otherwise properly due.
,,52.232-21 ASSIGNMENT OF CLAIMS (JAN
1986) (Applicable to leases over $2,500.)
(a) The Contractor, under the Assignment of Claims Act, as amended, 31 U.S.C. 3727, 41 U.S.C. 15 (hereafter referred to as "the Act"), may assign its rights to be paid amounts due
or to become due as a result of the performance of this contract to a bank, trust company,
or other financing institution, including any Federal lending agency. The assignee under
such an assignment may thereafter further assign or reassign its right under the original assignment to any type of financing institution described In the preceding sentence.
(b) Any_ assignment or reassignment authorized under the Act and this clause shall cover all
unpaid amounts payable under this contract, and shall not be made to more than one party,
except that an assignment or reassignment may be made to one party as agent or trustee
for two or more parties participating in the financing of this contract.
Attachment number 1 \nPage 27 of 34
Item # 6
LESSOR GOVERNMENT GSA FORM 3517G PAGE 10 (REV 02/11)
(a)
(c) The Contractor shall not furnish or disclose to any assignee under this contract any
classified
document (including this contract) or information related to work under this contract until the
Contracting Officer authorizes such action in writing.
22. 552.270-20 PAYMENT (SEP 1999) (VARIATION)
When space is offered and accepted, the ANS1IBOMA Office Area square footage
delivered will be confirmed by:
(1) the Government's measurement of plans submitted by the successful Offeror as
approved by the Government, and an inspection of the space to verify that the delivered
space is in conformance with such plans or
(2) a mutual on-site measurement of the space, if the Contracting Officer determines
that it is necessary.
(b) Payment will not be made for space which is in excess of the amount of ANSI/BOMA Office
Area square footage stated In the lease.
(c) If it is determined that the amount of ANSI/BOMA Office Area square footage actually
delivered is less than the amount agreed to in the lease, the lease will be modified to reflect
the amount of Usable space delivered and the annual rental will be adjusted as follows:
Usable square feet not delivered multiplied by the ANSI/BOMA Office Area square foot
(USF) rate equals the reduction in annual rent. The rate per USF is determined by dividing the total annual rental by the Usable square footage set forth in the lease,
USF Not Delivered X Rate per USF =, Reduction in Annual Rent.
23. 552.203-5 COVENANT AGAINST CONTINGENT FEES (FEB 1990)
(Applicable to leases over $100,000.)
(a) The Contractor warrants that no person-or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee, except a bona
fide employee or agency. For breach or violation of this warranty, the Government shall have
the right to annul this contract without liability or, in its discretion, to deduct from the contract
price or consideration, or otherwise recover the full amount of the contingent fee.
(b) "Bona fide agency," as used in this clause, means an established commercial or selling
agency (including licensed real estate agents or brokers), maintained by a Contractor for
the purpose of securing business, that neither exerts nor proposes to exert improper
influence to solicit or obtain Government contracts nor holds itself out as being able to
obtain any Government contract or contracts-through improper influence.
"Bona fide employee," as used in this clause, means a person, employed by a Contractor
and subject to the Contractor's supervision and control as to time, place, and manner of
performance, who neither exerts nor proposes to exert improper influence to solicit or
obtain Government contracts nor holds out as being able to obtain any Government
contract or contracts through improper influence.
"Contingent fee," as used in this clause, means any commission, percentage,, brokerage, or
other fee that is contingent upon the success that a person or concern has in securing a
Government contract.
"Improper influence," as used in this clause, means any influence that induces or tends to
induce a Government employee or officer to give consideration or to act regarding a
Government contract on any basis other than the merits of the matter.
24. 52.203-7 ANTI-KICKBACK PROCEDURES (JUL 1995)
(Applicable to leases over $100,000 average net annual rental, including option
periods.) (a) Definitions.
"Kickback,' as used in this clause, means any money, fee, commission, credit, gift, gratuity,
thing of value, or compensation of any kind which Is provided, directly or indirectly, to any
prime Contractor, prime Contractor employee, subcontractor, or subcontractor employee for
Attachment number 1 \nPage 28 of 34
Item # 6
INITIALS: ____________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 11 (REV 02/11)
(b)
(3)
the purpose of Improperly obtaining or rewarding favorable treatment in connection with a prime contract or in connection with a subcontract relating to a prime contract.
"Person," as used in this clause, means a corporation, partnership, business association of
any kind, trust, joint-stock company, or individual.
"Prime contract," as used in this clause, means a contract or contractual action entered into
by the United States for the purpose of obtaining supplies, materials, equipment, or
services of any kind.
"Prime Contractor," as used in this clause, means a person who has entered into a prime
contract with the United States.
"Prime Contractor employee," as used in this clause, means any officer, partner,
employee, or agent of a prime Contractor.
Subcontract," as used in this clause, means a contract or contractual action entered into by a prime Contractor or subcontractor for the purpose of obtaining supplies, materials,
equipment, or services of any kind under a prime contract.
"Subcontractor," as used in this clause, (1) means any person, other than the prime
Contractor, who offers to furnish or furnishes any supplies, materials, equipment, or
services of any kind under a prime contract or a subcontract entered into in connection with
such prime contract, and (2) includes any person who offers to .furnish or furnishes general
supplies to the prime Contractor or a higher tier subcontractor.
"Subcontractor employee," as used in this clause, means any officer, partner, employee, or
agent of a subcontractor.
The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act), prohibits any person from-
(1).Providing or attempting to provide or offering to provide any kickback;
(2) Soliciting, accepting, or attempting to accept any kickback; or
(3) Including, directly or indirectly, the amount of any kickback in the contract price
charged by a prime Contractor to the United States or in the contract price charged
by :a subcontractor to a prime Contractor or higher tier subcontractor.
(c) (1) The Contractor shall have in place and follow reasonable procedures designed to
prevent and detect possible violations described in paragraph (b) of this clause in its
own operations and direct business relationships.
(2) When the Contractor has reasonable grounds to believe that a violation described in
paragraph (b) of this clause may have occurred, the Contractor shall promptly report
in writing the possible violation. Such reports shall be made to the inspector general
of the contracting agency, the head of the contracting agency if the agency does not have an inspector general, or the Department of Justice.
The Contractor shall cooperate fully with any Federal agency investigating a
possible violation described in paragraph (b) of this clause.
(4) The Contracting Officer may (1) offset the amount of the kickback
against-any monies. owed by the United States under the prime contract and/or (ii)
direct that the Prime Contractor withhold from sums owed a subcontractor under the
prime contract, the amount of the kickback. The Contracting Officer may order that
monies withheld under subdivision (c)(4)(ii) of this clause be paid over to the Government unless the Government has already offset those monies under
subdivision (c)(4)(i) of this clause. In either case, the Prime Contractor shall notify the
Contracting Officer when the monies are withheld.
(5) The Contractor agrees to Incorporate the substance -of this clause, including
paragraph (c)(5) but excepting paragraph (c)(1.), for all subcontracts under this
contract which exceed $100,000.
Attachment number 1 \nPage 29 of 34
Item # 6
INITIALS: ___________
LESSOR GOVERNMENT GSA FORM 3517G PAGE '12 (REV 02111)
(a)
(1)
(3)
(c)
25. 552.203-70 PRICE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (SEP 1999)
(Applicable to leases over $100,000.)
If the head of the contracting activity (HCA) or his or her designee determines that there
was a violation of subsection 27(a) of the Office of Federal Procurement Policy Act, as
amended (41 U.S.C. 423), as implemented in the Federal Acquisition Regulation, the
Government, at its election, may—
Reduce the monthly rental under this lease by 5 percent of the amount of the rental
for each month of the remaining term of the lease, including any option periods, and recover 5 percent of the rental already paid;
(2) Reduce payments for alterations not included in monthly rental payments by 5
percent of the amount of the alterations agreement; or
Reduce the payments for violations by a Lessor's subcontractor by an amount not to
exceed the amount of profit or fee reflected in the subcontract at the time the
subcontract was placed.
(b) . Prior to making a determination as set forth above, the HCA or designee shall provide to the Lessor a written notice of the action being considered and the
basis therefor. The Lessor shall have a period determined by the agency head or designee,
but not less than 30 calendar days after receipt of such notice, to submit in person, in
writing, or through a representative, information and argument in opposition to the
proposed reduction. The agency head or designee may, upon good cause shown,
determine to deduct less than the above amounts from payments.
(c) The rights and remedies of the Government specified herein are not exclusive, and are in
addition to any other rights and remedies provided by law or under this lease.
26. 552.270-14 CHANGES (SEP 1999) (VARIATION)
(a). The Contracting Officer may at any time, by written order, make changes within the general
scope of this lease in any one or more of the following, provided the Lessor consents to the
change:
(1) Specifications (including drawings and designs);
(2) Work or services;
(3) Facilities or space layout; or
(4) Amount of space.
(b) If any such change causes an increase or decrease in Lessor's cost of or the time required
for performance under this lease, whether or not changed by the order, the Contracting
Officer shall modify this lease to provide for one or more of the following:
(1) A modification-of the delivery date;
(2) An equitable adjustment in the rental rate;
(3) A lump sum equitable adjustment; or
(4) An equitable adjustment of the annual operating costs per ANSIIBOMA Office Area
square foot specified in this lease.
The Lessor shall assert its right to an adjustment under this clause within 30 days from the date of receipt of the change order and .shall submit a proposal for adjustment. Failure to
agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in
this clause shall excuse the Lessor from proceeding with the change as directed.
(d) Absent such written change order, the Government shall not be liable to Lessor under
this clause.
Attachment number 1 \nPage 30 of 34
Item # 6
INITIALS: _______________ -& _______________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 13 (REV 02/11)
(c)
27. 552.215-70 EXAMINATION OF RECORDS BY GSA (FEB 1996)
The Contractor agrees that the Administrator of General Services or any duly authorized
representative shall, until the expiration of 3 years after final payment under this contract, or of
the time periods for the particular records specified In Subpart 4.7 of the Federal Acquisition
Regulation (48 CFR 4.7), whichever expires earlier, have access to and the right to examine any
books, documents, papers, and records of the Contractor Involving transactions related to this
contract or compliance with any clauses thereunder. The Contractor further agrees to include in all
Its subcontracts hereunder a provision to the effect that the subcontractor agrees that the
Administrator of General Services or any duly authorized representatives shall, until the expiration
of 3 years after final payment under the subcontract, or of the time periods for the particular
records specified In Subpart 4,7 of the Federal Acquisition Regulation (48 CFR 4.7), whichever
expires earlier, have access to and the right to examine any books, documents, papers, and
records of such subcontractor involving transactions related to the subcontract or compliance with
any clauses thereunder. The term "subcontract" as used in this clause excludes (a) purchase
orders not exceeding $100,000 and (b) subcontracts or purchase orders for public utility services
at rates established for uniform applicability to the general public.
28. 52.215-2 AUDIT AND RECORDS—NEGOTIATION (JUN 1999)
(a) As used in this clause, records" includes books, documents, accounting procedures and
practices, and other data, regardless of type and regardless of whether such items are in
-written form, in the form of computer data, or in any other form. •
(b) Examination of costs. If this is a cost-reimbursement, incentive, time-and-materials, labor-
hour, or price redeterminable contract, or any combination of these, the Contractor shall
maintain and the Contracting Officer, or an authorized representative of the Contracting
Officer, shall have the right to examine and audit all records and ether evidence sufficient to
reflect properly all costs claimed to have been incurred or anticipated .to be incurred directly
or indirectly in performance of this contract. This right of examination shall include inspection
at all reasonable times of the Contractor's plants, or parts of them, engaged in performing
the contract.
Cost or pricing data. if the Contractor has been required to submit cost or pricing data in
connection with any pricing action relating to this contract, the Contracting Officer, or an
authorized representative of the Contracting Officer, in order to evaluate the accuracy,
completeness, and currency of the cost or pricing data, shall have the right to examine and
audit all-Of the Contractor's records, including computations and projections, related to—
(1) The proposal for the contract, subcontract, or modification;
(2) The discussions conducted on the proposal(s), including those related to negotiating;
· (3) Pricing of the contract, subcontract, or
modification; or (4) Performance of the contract, subcontract or
modification.
(d) Comptroller General.
(1) The Comptroller General of the United States, or an authorized representative, shall have
access to and the right to examine any of the Contractor's directly pertinent records
involving transactions related to this contract or a subcontract hereunder.
(2) This paragraph may not be construed to require the Contractor or subcontractor to
create or maintain any record that the Contractor or subcontractor does not maintain in
the ordinary course of business or pursuant to a provision of law.
(e) Reports. If the Contractor is required to furnish cost, funding, or performance reports, the
Contracting Officer or an authorized representative of the Contracting Officer shall have
the right to examine and audit the supporting records and materials, for the purpose of
evaluating—
(1) The effectiveness of the Contractor's policies and procedures to produce data compatible
with the objectives of these reports; and
(2) The data reported.
Attachment number 1 \nPage 31 of 34
Item # 6
( f )
( g )
INITIALS: ____________
LESSOR GOVERNMENT GSA FORM 3517G PAGE 14 (REV 02111)
(c)-
Availability. The Contractor shall make available at its office at all reasonable times the records, materials, and other evidence described in paragraphs (a), (b), (c), (d), and (e) of
this clause, for examination, audit, or reproduction, until 3 years after final payment under
this contract or for any shorter period specified in Subpart 4.7, Contractor Records
Retention, of the Federal Acquisition Regulation (FAR), or for any longer period required by
statute or by other clauses of this contract. In addition—
(1) If this contract is completely or partially terminated, the Contractor shall make available
the records relating to the work terminated until 3 years after any resulting final termination
settlement; and
(2) The Contractor shall make available records relating to appeals under the Disputes
clause or to litigation or the settlement of claims arising under or relating to this contract
until such appeals, litigation, or claims are finally resolved.
The Contractor shall Insert a clause containing all the terms of this clause, Including this
paragraph (g), in all subcontracts under this contract that exceed the simplified acquisition
threshold, and—
(1) That are cast-reimbursement, incentive, time-and-materials, labor-hour,
or price-redeterminable type or any combination of these;
(2) For which cost or pricing data are required; or
(3) That require the subcontractor to furnish reports as discussed in paragraph (e) of
this clause.
The clause may be altered only as necessary to identify properly the contracting parties
and the Contracting Officer under the Government prime contract.
29. 52233-1 DISPUTES (JUL 2002)
(a) This 'contract is subject to the Contract' Disputes Act of 108, as amended
(41 U.S.C. 601-613).
(b) • Except as provided in the Act, all disputes arising under or relating to this contract shall
be resolved under this clause.
"Claim," as used in this clause, means a written demand or written assertion by one of the
contracting parties seeking, as a matter of right, the payment of money in a sum certain, the
adjustment or interpretation of contract terms, or other relief arising under, or relating to this
contract. However, a written demand or written assertion by the Contractor seeking the
payment of money exceeding $100,000 is not a claim under the Act until certified. A voucher, invoice, or other routine request for payment that is not in dispute when submitted is not a
claim under the Act. The submission may be converted to a claim under the Act, by
complying with the submission and certification requirements of this clause, if it is disputed
either as to liability or amount or is not acted upon in a reasonable time.
(d) (1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this
contract, submitted within 6 years after accrual of the claim to the Contracting
Officer for a written decision. A claim by the Government against the Contractor
shall be subject to a written decision by the Contracting Officer..
(2) (i) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of
this clause when submitting any claim exceeding $100,000.
(ii) The certification requirement does not apply to issues in controversy that have
not been submitted as all or part of a claim.
(iii) The certification shall state as follows: "I certify that the claim is made in good
faith; that the supporting data are accurate and complete to the best of my
knowledge and belief; that the amount requested accurately reflects the contract
adjustment for which the Contractor believes the Government is liable; and that I
am duly authorized to certify the claim on behalf of the Contractor."
(3) The certification may be executed by any person duly authorized to bind the
Contractor with respect to the claim.
(e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in
writing by the Contractor, render a decision within 60 days of the request. For Contractor-
Attachment number 1 \nPage 32 of 34
Item # 6
( f )
( g )
I N I T I A L S : _ _ _ & •
LESSOR GOVERNMENT GSA FORM 35170 PAGE 15 (REV 02/11)
(a)
(c)
INITIALS: ____________
LESSOR GOVERNMENT GSA FORM 351 7G PAGE 16 (REV 02/11)
certified claims over $100,000, the Contracting Officer must, within 60 days, decide the claim or
notify the Contractor of the date by which the decision will be made.
The Contracting Officer's decision shall be final unless the Contractor appeals or files a suit as
provided in the Act.
If the claim by the Contractor is submitted to the Contracting Officer or a claim by the
Government is presented to the Contractor, the parties, by mutual consent, may agree to use
alternative dispute resolution (ADR). If the Contractor refuses an offer for ADR, the Contractor
shall inform the Contracting Officer, in writing, of the Contractor's specific reasons for rejecting
the offer.
(h) The Government shall pay interest on the amount found due and unpaid from (1) the date) that the Contracting Officer receives the claim (certified, if required ; or (2) the date that
payment otherwise would be due, if that date is later, until the date o payment. With regard to
claims having defective certifications, as defined in FAR 33.201, interest shall be paid from
the date that the. Contracting Officer Initially receives the claim. Simple interest on c[aims
shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which
is applicable to the period during which the Contracting Officer receives the claim and then at
the rate applicable for each 6-month period as fixed by the Treasury Secretary during the
pendency of the claim.
(I) The Contractor shall proceed diligently with performance of this contract, pending final
resolution of any request for relief, claim, appeal, or action arising under the contract, and
comply with any decision of the Contracting Officer.
30. 52.222-21 PROHIBITIO OF SEGREGATED FACILITIES (FEB 1999) –
(Applicable to leases over $10,000.)
(a) "Segregated facilities," as used in this clause, means any waiting rooms, Work areas, rest
rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and
other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment
-areas, transportation, and housing facilities provided for employees, that are segregated by
- explicit directive or are in fact segregated on the basis of race, color, religion, sex, or
national origin because of written or oral policies or employee custom. The, term does not
include Separate or single-user rest rooms or necessary dressing 'or sleeping areas
provided to assure privacy between the sexes.
(b) The Contractor agrees that it does not and will not maintain or provide for its employees any
segregated facilities at any of its establishments, and that it does not and will not permit its
employees to perform their services at any location under its control where segregated
facilities are maintained.. The Contractor agrees that a breach of this clause is a violation of
the Equal Opportunity clause in this contract,
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Opportunity clause of this contract.
31. 52.209-6 PROTECTIG THE GOVERMET'S ITEREST W HE SUBCOTRACTIG
WITH COTRACTORS DEBARRED, SUSPEDED, OR PROPOSED F OR
DEBARMET (JA 2005)
(Applicable to leases over $25,000.)
The Government suspends or debars Contractors to protect the Government's interests. The
Contractor shall not enter into any subcontract in excess of $25,000 with a Contractor that is debarred,
suspended, or proposed for debarment unless there is a compelling reason to do so..
(c) The Contractor shall require each proposed first-tier subcontractor, whose subcontract
will exceed $25,000, to disclose to the Contractor, in writing, whether as of the time of award of
the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, or
proposed for debarment by the Federal Government
A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing,
before entering into a subcontract with a party that is debarred, suspended, or
p
r
Attachment number 1 \nPage 33 of 34
Item # 6
oposed for debarment (see FAR 9.404 for information on the Excluded Parties List
System). The notice must include the following:
(1) The name of the subcontractor.
(2) The Contractor's knowledge of the reasons for the subcontractor being in the
Excluded Parties List System.
(3) The compelling reason(s) for doing business with the subcontractor notwithstanding Its
inclusion In the Excluded Parties List System.
(4) The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such subcontractor in view of
the specific basis for the party's debarment, suspension, or proposed debarment.
Attachment number 1 \nPage 34 of 34
Item # 6
Commission Meeting Agenda
10/1/2013 2:00 PM
Laney Walker/Bethlehem (LW/B) Revitalization Project – Bridge Loan Request
Department:Housing and Community Development Department (AHCDD)
Caption:Motion to approve tasking the Administrator and Mr. Wheeler to
assemble a review team who will address the (attached) questions
from Commissioner Mason and report back in 60 days (regarding
the Laney Walker/Bethlehem Revitalization Project – Bridge Loan
request of $2,500,000.00). (Approved by Administrative
Services Committee September 23, 2013)
Background:To continue the redevelopment of the Laney Walker and
Bethlehem Historic Districts respectively, additional capital is
needed to keep existing momentum and to assist with an array of
project development related expenses(see attached budget) critical
to continuing the redevelopment work and our commitments (to
partners) in several developmental nodes to include most notably:
Pine Street/11th Street/12th Street
New Construction and Restoration of Single Family
Homes on Pine Street and Eleventh (11th) Street,
Homeowner Rental Rehabilitation Projects on Eleventh
(11th) Street,
Market Rate Rental Projects on Twelfth (12th) Street.
Twiggs Circle
Phase 2 –
Acquisition/Demolition/Construction/Restoration/Other
of the 1400 block of Twiggs Street;
These Phase 2 actions will compliment Phase 1,
a partnership with the Augusta Housing
Authority, in which we are newly constructing
sixteen (16) duplexes and eight (8) single family
housing units. Phase 1 has already begun.
Holley Street Commons
New Construction of Single Family Homes,
Sound Wall Barrier – design (of) and construction (of).
Note: See Budget for Detailed Listing of All Projects
To date, our success is the result of a strategy that has been very
Cover Memo
Item # 7
carefully implemented, that has yielded noticeable neighborhood
improvements which have been appreciated by citizens of each
respective neighborhood, and acknowledged by redevelopment and
planning professionals both regionally and nationally.
Therefore to continue to build upon this success without pause, we
(Housing and Community Development Department) need your
understanding, commitment and most importantly your support.
The details of the Laney Walker /Bethlehem development for the
period of July 2013 through October 2015 is attached. The details of
the Twiggs Circle project is provided under separate cover.
Analysis:If supported by the Augusta City Commission, the Housing and
Community Development Department will be able to continue the
transformation of Augusta’s Urban Core (Laney Walker &
Bethlehem Historic Districts) into a model city for the 21st century.
Financial Impact:If approved by the City Commission, the Laney Walker/Bethlehem
Revitalization Project will be financially supported by
$2,500,000.00 from a source to be determined by the Administrator
and Finance Director. One hundred percent of the borrowed funding
($2,500,000.00) will be paid at the time of the 2015 bond issuance
closing.
Alternatives:None Recommended.
Recommendation:Accept this Bridge Loan Request (and terms) as presented.
Funds are
Available in the
Following
Accounts:
Not Applicable -- Due to the nature of this request.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
LWB FUNDS NEEDED THROUGH BOND FINANCING
JULY 2013 - OCTOBER 2015
AREA/SERVICE BASIS UNITS BOND OTHER NOTES
PROJECT MANAGEMENT $1,050,000 27 MONTHS - THROUGH OCTOBER 2015
MARKETING $280,000 27 MONTH - THROUGH OCTOBER 2015
HOLLEY STREET COMMONS $240,000 BUILD CUL-DE-SAC
HOLLEY STREET COMMONS $180,000 $180,000 SOUND WALL - DESIGN/BUILD
HOME FUNDED UNITS (3)3 $450,000
THE BOULEVARD $50,000 PLANNING FOR STREETSCAPE "CALMING"
HERITAGE PINE - PHASE I $85,500 2 $171,000 1221 AND 1248 PINE
HERITAGE PINE - PHASE II $85,500 2 $171,000 1244/1246 & 1248 ELEVENTH
$100,000 $100,000 SPRUCE STREET INFRASTRUCTURE
HOME-FUNDED UNITS (4)4 $620,000 1200 BLOCK OF ELEVENTH STREET; PARK
HYDE PARK UNITS (4)4 $380,000 (2) AT ELEVENTH & (2) AT HOLLEY
RENTAL REHAB $200,000
MARKET RATE RENTAL [5]$100,000 POTENITALLY 12TH STREET; 0%, DEF. 7 YRS
TWIGGS CIRCLE - Phase I $300,000 $5,250,000 SOIL and DEMO, (2) PARKS; AHA'S PHASE I
TWIGGS CIRCLE - Phase IIA $85,500 12 $1,026,000 $1,539,000 1400 BLOCK OF TWIGGS; PHASE IIB
$550,000 2 $550,000 INFRASTRUCTURE, CIVIL/NPDES, 2 REHABS
RESTORATIONS $15,000 7 $105,000 STABILIZE
ARCHITECT/ENGINEER $1,086,500 5%$54,325 DESIGN / INFRASTRUCTURE
HISTORICAL TRAIL $50,000 PLANNING
DEMOLITIONS $250,000 50 UNITS
ACQUISTION/PROPERTY MAINTENANCE $800,000
New Bond Units 25 Bond Cost $5,157,325 $8,759,000
Total Units 36 $13,916,325 Total Development Cost
$5,157,325 BOND COST CREDITS
COST ASSUMPTIONS PER HOUSE -$1,125,000 SALES PROCEEDS
25% TO GC/PURCHASER 45,000$ -$680,000 HOUSING AUTHORITY REIMBURSEMENT
BUYER'S GAP 35,000$ -$85,000 ENGINEERING (FOR TWIGGS ST. LOTS)
INTEREST 5,500$ -$220,000 CDBG HOLLEY COMMONS INFRASTRUCTURE
85,500$ -$325,000 BALANCE AVAILABLE 2010 BOND ISSUE
$2,722,325
CONTINGENCY (10%)$272,233
TOTAL GAP $2,994,558 22% OF TOTAL DEVELOPMENT COST
NOTE: THE 'OTHER' COLUMN INCLUDES PROJECTS FUNDED BY CDBG, 'HOME', PAY-AS-YOU-GO, HOUSING AUTHORITY AND HYDE PARK BUDGETS
REVISED: 07-11-2013
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
It
e
m
#
7
Attachment number 2 \nPage 1 of 28
Item # 7
Attachment number 2 \nPage 2 of 28
Item # 7
Attachment number 2 \nPage 3 of 28
Item # 7
Attachment number 2 \nPage 4 of 28
Item # 7
Attachment number 2 \nPage 5 of 28
Item # 7
Attachment number 2 \nPage 6 of 28
Item # 7
Attachment number 2 \nPage 7 of 28
Item # 7
Attachment number 2 \nPage 8 of 28
Item # 7
Attachment number 2 \nPage 9 of 28
Item # 7
Attachment number 2 \nPage 10 of 28
Item # 7
Attachment number 2 \nPage 11 of 28
Item # 7
Attachment number 2 \nPage 12 of 28
Item # 7
Attachment number 2 \nPage 13 of 28
Item # 7
Attachment number 2 \nPage 14 of 28
Item # 7
Attachment number 2 \nPage 15 of 28
Item # 7
Attachment number 2 \nPage 16 of 28
Item # 7
Attachment number 2 \nPage 17 of 28
Item # 7
Attachment number 2 \nPage 18 of 28
Item # 7
Attachment number 2 \nPage 19 of 28
Item # 7
Attachment number 2 \nPage 20 of 28
Item # 7
Attachment number 2 \nPage 21 of 28
Item # 7
Attachment number 2 \nPage 22 of 28
Item # 7
Attachment number 2 \nPage 23 of 28
Item # 7
Attachment number 2 \nPage 24 of 28
Item # 7
Attachment number 2 \nPage 25 of 28
Item # 7
Attachment number 2 \nPage 26 of 28
Item # 7
Attachment number 2 \nPage 27 of 28
Item # 7
Attachment number 2 \nPage 28 of 28
Item # 7
Attachment number 3 \nPage 1 of 33
Item # 7
Attachment number 3 \nPage 2 of 33
Item # 7
Attachment number 3 \nPage 3 of 33
Item # 7
Attachment number 3 \nPage 4 of 33
Item # 7
Attachment number 3 \nPage 5 of 33
Item # 7
Attachment number 3 \nPage 6 of 33
Item # 7
Attachment number 3 \nPage 7 of 33
Item # 7
Attachment number 3 \nPage 8 of 33
Item # 7
Attachment number 3 \nPage 9 of 33
Item # 7
Attachment number 3 \nPage 10 of 33
Item # 7
Attachment number 3 \nPage 11 of 33
Item # 7
Attachment number 3 \nPage 12 of 33
Item # 7
Attachment number 3 \nPage 13 of 33
Item # 7
Attachment number 3 \nPage 14 of 33
Item # 7
Attachment number 3 \nPage 15 of 33
Item # 7
Attachment number 3 \nPage 16 of 33
Item # 7
Attachment number 3 \nPage 17 of 33
Item # 7
Attachment number 3 \nPage 18 of 33
Item # 7
Attachment number 3 \nPage 19 of 33
Item # 7
Attachment number 3 \nPage 20 of 33
Item # 7
Attachment number 3 \nPage 21 of 33
Item # 7
Attachment number 3 \nPage 22 of 33
Item # 7
Attachment number 3 \nPage 23 of 33
Item # 7
Attachment number 3 \nPage 24 of 33
Item # 7
Attachment number 3 \nPage 25 of 33
Item # 7
Attachment number 3 \nPage 26 of 33
Item # 7
Attachment number 3 \nPage 27 of 33
Item # 7
Attachment number 3 \nPage 28 of 33
Item # 7
Attachment number 3 \nPage 29 of 33
Item # 7
Attachment number 3 \nPage 30 of 33
Item # 7
Attachment number 3 \nPage 31 of 33
Item # 7
Attachment number 3 \nPage 32 of 33
Item # 7
Attachment number 3 \nPage 33 of 33
Item # 7
Attachment number 4 \nPage 1 of 1
Item # 7
Commission Meeting Agenda
10/1/2013 2:00 PM
Deny Bid Protest Regarding RFP #13-171
Department:Procurement
Caption:Motion to uphold denial of bid protest regarding ITB #13-171
Downtown Signal & Streetlight Improvements. The Procurement
Department denied the request from Bass Signal Corporation the
opportunity to supply financial experience and equipment
statement which were required with their bid submittal. (No
recommendation from the Administrative Services Committee
September 23, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 5
Item # 8
Attachment number 1 \nPage 2 of 5
Item # 8
Attachment number 1 \nPage 3 of 5
Item # 8
Attachment number 1 \nPage 4 of 5
Item # 8
Attachment number 1 \nPage 5 of 5
Item # 8
Attachment number 2 \nPage 1 of 33
Item # 8
Attachment number 2 \nPage 2 of 33
Item # 8
Attachment number 2 \nPage 3 of 33
Item # 8
Attachment number 2 \nPage 4 of 33
Item # 8
Attachment number 2 \nPage 5 of 33
Item # 8
Attachment number 2 \nPage 6 of 33
Item # 8
Attachment number 2 \nPage 7 of 33
Item # 8
Attachment number 2 \nPage 8 of 33
Item # 8
Attachment number 2 \nPage 9 of 33
Item # 8
Attachment number 2 \nPage 10 of 33
Item # 8
Attachment number 2 \nPage 11 of 33
Item # 8
Attachment number 2 \nPage 12 of 33
Item # 8
Attachment number 2 \nPage 13 of 33
Item # 8
Attachment number 2 \nPage 14 of 33
Item # 8
Attachment number 2 \nPage 15 of 33
Item # 8
Attachment number 2 \nPage 16 of 33
Item # 8
Attachment number 2 \nPage 17 of 33
Item # 8
Attachment number 2 \nPage 18 of 33
Item # 8
Attachment number 2 \nPage 19 of 33
Item # 8
Attachment number 2 \nPage 20 of 33
Item # 8
Attachment number 2 \nPage 21 of 33
Item # 8
Attachment number 2 \nPage 22 of 33
Item # 8
Attachment number 2 \nPage 23 of 33
Item # 8
Attachment number 2 \nPage 24 of 33
Item # 8
Attachment number 2 \nPage 25 of 33
Item # 8
Attachment number 2 \nPage 26 of 33
Item # 8
Attachment number 2 \nPage 27 of 33
Item # 8
Attachment number 2 \nPage 28 of 33
Item # 8
Attachment number 2 \nPage 29 of 33
Item # 8
Attachment number 2 \nPage 30 of 33
Item # 8
Attachment number 2 \nPage 31 of 33
Item # 8
Attachment number 2 \nPage 32 of 33
Item # 8
Attachment number 2 \nPage 33 of 33
Item # 8
Attachment number 3 \nPage 1 of 15
Item # 8
Attachment number 3 \nPage 2 of 15
Item # 8
Attachment number 3 \nPage 3 of 15
Item # 8
Attachment number 3 \nPage 4 of 15
Item # 8
Attachment number 3 \nPage 5 of 15
Item # 8
Attachment number 3 \nPage 6 of 15
Item # 8
Attachment number 3 \nPage 7 of 15
Item # 8
Attachment number 3 \nPage 8 of 15
Item # 8
Attachment number 3 \nPage 9 of 15
Item # 8
Attachment number 3 \nPage 10 of 15
Item # 8
Attachment number 3 \nPage 11 of 15
Item # 8
Attachment number 3 \nPage 12 of 15
Item # 8
Attachment number 3 \nPage 13 of 15
Item # 8
Attachment number 3 \nPage 14 of 15
Item # 8
Attachment number 3 \nPage 15 of 15
Item # 8
Attachment number 4 \nPage 1 of 5
Item # 8
Attachment number 4 \nPage 2 of 5
Item # 8
Attachment number 4 \nPage 3 of 5
Item # 8
Attachment number 4 \nPage 4 of 5
Item # 8
Attachment number 4 \nPage 5 of 5
Item # 8
Attachment number 5 \nPage 1 of 2
Item # 8
Attachment number 5 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
10/1/2013 2:00 PM
Economic Development/tourist attractions
Department:
Caption:Discuss economic development in assocation with new tourist
attractions in Augusta. (No recommendation Administrative
Services Committee September 23, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Commission Meeting Agenda
10/1/2013 2:00 PM
2013 Emergency Management Performance Grant
Department:EMA
Caption:Motion to approve the award of a 2013 Emergency Management
Performance Grant (EMPG) for the Augusta EMA Department in
the amount of $60,165.00. (Approved by Public Safety
Committee September 23, 2013)
Background:The purpose of this grant program is to provide assistance to state,
local, tribal and territorial governments in preparing for all
hazards as authorized by the Robert T. Stafford Disaster Relief
and Emergency Assistance Act (42 U.S.C 5121 et seq.) Title VI of
the Stafford Act authorizes FEMA to make grants for the purpose
of providing a system of emergency preparedness for the
protection of life and property in the United States from hazards
and to vest responsibility for emergency preparedness jointly in
the federal and the states and their political subdivisions. The
federal, through the EMPG, provides necessary direction,
coordination, guidance, and provides necessary assistance, as, in
this title so that a comprehensive emergency preparedness system
exists for all hazards.
Analysis:This grant will help fund the Augusta EMA Department. They are
permitted to use these funds for salaries and/or equipment.
Financial Impact:The EMA budget is very small in comparisson to most other
public safety departments. The approved budget for 2013
including salaries and benefits is $210,010. This grant would add
$60,165 to off set the costs of operations.
Alternatives:Currently there are no available alternatives to supplement the
Augusta EMA budget.
Recommendation:To apply and accept the 2013 Emergency Management
Performance Grant (EMPG).
Funds are Available
The award is for $60,165 with matching funds of $60,165.
Cover Memo
Item # 10
in the Following
Accounts:
Matching funds will come from in kind match and the EMA
budget. Funds are available in account #10139210.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
Item # 10
Attachment number 2 \nPage 1 of 1
Item # 10
Commission Meeting Agenda
10/1/2013 2:00 PM
AJC Felony Drug Court Federal Grant Acceptance
Department:Superior Court
Caption:Motion to approve acceptance of an Augusta Judicial Circuit
Felony Drug Court Federal Grant in the amount of $200,000 for
24 months from the Office of Justice Programs at the Department
of Justice.(Approved by Public Safety Committee September
23, 2013)
Background:Augusta Judicial Circuit Drug Court has been awarded a $200,000
grant for 24 months from the Office of Justice Programs at the
Department of Justice. The AJCDC plans to expand its
participant levels and services. The current program supports a
maximum of 100 participants. This grant will increase services to
support up to 125 participants. Over the 24 months of the grant,
an estimated 150-175 participants will be served. The target
population consists of adults primarily with drug and/or property
offenses or violations of probation and who are designated as
medium to high risk/needs based on assessments including the
LSI-R. The LSI-R is a quantitative survey of offenders relevant to
level of supervision and treatment decisions. The intent of the
AJCDC grant will be to increase the number of participants, to
modify existing drug testing procedures and frequencies, to
enhance court operations by having the program evaluated and to
attend training programs, and to expand offender management
services by improving the overall quality of case management and
community supervision. This will be accomplished by expanding
the frequency of offender home and employment visits,
enchancing drug testing and frequency, conducting an unbiased
evaluation of the court to measure the achievement of program
goals and effectiveness, forgoing partnerships for community-
based education and services with the local technical college and
other community organizations to improve program effectiveness,
and lastly through continuing interdisciplinary education to
promote effective drug court planning and opertions.
Analysis:
Financial Impact:Budget Summary Augusta Judicial Circuit Drug Court Total
Cover Memo
Item # 11
Years 1 & 2 Costs Federal Local Match Total Personnel $34,000
$66,666 $100,666 Fringe Benefits $2,610 $0 $2,610 Travel
$32,790 $0 $32,790 Equipment $0 $0 $0 Supplies $67,500 $0
$67,500 Construction $0 $0 $0 Consultants/Contracts $10,000 $0
$10,000 Other Costs $53,100 $0 $53,100 Indirect Costs $0 $0 $0
Total Project Costs: $200,000 $66,666 $266,666 Budget Narrative
Years 1 & 2 The following budget is identical for Year 1 and Year
2. A total project summary is provided. Personnel/Fringe Benefits
Ms. Ted Wiggins is the Coordinator for the Augusta Judicial
Circuit Drug Court. He will be spending approximately 50 percent
(50%) of her time implementing and managing the enhancements
if awarded this grant. Mr. Wiggins’ salary is paid by local funds.
The AJCDC is seeking additional enforcement officers to provide
community supervision. The AJCDC estimates that each officer
will dedicate five to ten hours per/week of their time, in addition
to their regular law enforcement duties, to conduct home and
employment checks to enhance our community supervision
element of the Drug Court. The AJCDC is seeking the overtime
funds needed as compensation for the officer in the total amount
of $12,000 each to be paid out of grant funds. Please note that
multiple officers may provide this service. Officers are paid an
average overtime rate of $26/hour. The AJCDC seeks funds to
expand the hours of the drug lab technician by approximately 10
hours per week at a cost of $10/hour. Fringe benefits for the
officers and part-time lab technician are calculated for FICA
(social security) at 6.2% of salary and Medicaid at 1.45% of
salary. Travel The AJCDC are seeking funds to allow up to seven
(7) team members to attend the mandatory BJA training. The
AJCDC are seeking for this to be paid out of grant funds. The
location is unknown at this time but it is anticipated that both
trainings will be the annual National Association for Drug Court
Professional conference. For budget purposes, Washington DC
was chosen as the location. The total costs are estimated to be
$16,395 per year. Costs for training for each team member
includes airfare ($500), lodging ($175/night), meals and
incidentals ($58/day), conference registration ($650) and misc.
mileage and related ($190 total). Supplies Drug Testing Supplies -
In the anticipation of expanding the in-house drug testing lab, The
AJCDC seeks for funds drug testing reagents and related supplies.
The AJCDC anticipate increasing drug testing by 2-3 tests per
month per participant. The costs in the budget reflect the average
costs for each reagent (cocaine, THC, amphetamine, etc). One test
may use one reagent or as many 10-12 depending on the drugs
being tested for. Estimated yearly costs are $20,000. Special Drug
Testing Supplies - Exotic and designer trusts such as Fentanyl,
spice, bath salts, etc can only be tested in an external lab. Costs for
such tests average $35/each. The AJCDC anticipates
approximately 200 of such tests per year for a yearly total of
$7,000. General Education Development Supplies - To assist our
Drug Court participants in obtaining their General Equivalency
Diploma and for use materials (workbooks, etc) to be used in
Cover Memo
Item # 11
treatment, the AJCDC seeks funds to purchase the necessary
curriculum, work books, writing utensils, and any other necessary
supplies that will be needed. Costs are estimated at $20 per
participant for a yearly total of $2,500. Transit Passes - The
AJCDC seeks funds for transit passes for participants. Passes
enable participants to attend treatment, court sessions, community
service and other program required attendance. Costs are
estimated at $1.25/pass for 1,000 passes per year for a total of
$1,250 per year. YMCA/Community Partners - The AJCDC seeks
funds for “day” passes for participants. Passes enable participants
to attend recreation and exercise sessions, group and family
activities and related social and wellness events and activities.
Costs are estimated at $10/pass for 300 passes per year for a total
of $3,000 per year. Consultants/Contracts Program Evaluation - A
qualified Evaluator will be selected to conduct am evaluation for
our program both years. The Evaluator will have extensive drug
court knowledge and have conducted similar evaluations in the
past. The evaluation costs will be paid out of grant funds at a cost
of $5,000 per year. Other Costs General Equivalency Diploma
Test Fees - To assist our Drug Court participants in obtaining their
General Equivalency Diploma the AJCDC is seeking funds for the
associated testing fees. Augusta Technical College charges a
$95.00 fee for each test. The AJCDC are seeking that the funds for
testing to be paid out of grant funds for up to 10 tests/year for a
total of $950 per year. Residential Treatment - Costs for assisting
participants for attending a short-term residential treatment
program are estimated at up to $5,000/year. The AJCDC will seek
to help participants on a sliding scale to maximize the use of these
funds to support multiple participants. Family Counseling - In
order to provide better treatment outcomes, the Treatment
Provider has offered to conduct family support counseling
sessions for participants who seek to have their families support
their recovery efforts. Costs are estimated at $200 per group
session that will include multiple participants and their family.
The Treatment Provider will conduct two (2) group family
counseling sessions per month for a total of $4,800 per year.
Vocational Rehabilitation - The AJCDC will establish a
vocational rehabilitation program based on the Workforce
Enhancement Reentry Curriculum (WERK). Three to six 8-week
sessions will be offered each year for up to 10-12 participants in
each session. WERK allows participants to meet and hear from
local area employers about what they look for in an employee, put
together a resume packet that will make the attractive to
employers, work closely for eight weeks with an organization that
is willing to fully support their efforts to achieve mastery of the
WERC curriculum and provide training in basic job skills. Costs
per session are estimated at $100 to include the time for the
session leader and all materials. Total costs are estimated at
$4,800 per year. Transitional Housing - Funding from the grant
will provide transitional housing unit for up to four (4)
participants at any given time. Through the local housing authority
Cover Memo
Item # 11
provider, the transitional housing would be available for short-
term stays of 3-6 months allowing the AJCDC to utilize the unit
for as many as 12-15 participants per year. Total costs are
estimated at $500/month for a single 4-person housing unit.
Individual Treatment/Counseling - In order to provide better
treatment outcomes, the Treatment Provider has offered to
conduct individual counseling sessions for participants who seek
to address specified individual treatment needs. Costs are
estimated at $50 per 30-minute session. The Treatment Provider
will conduct up to 100 counseling sessions per year for a total of
$5,000 per year.
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Superior Court
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
10/1/2013 2:00 PM
Motorola
Department:Clerk of Commission
Caption:Motion to approve scheduling a workshop within 30 days through
the Information Technology Department (IT) and ask all affected
departments and stakeholders to attend and report back a
recommendation to the committee by November 15th regarding
the Motorola camera and radio system presentation. (Approved
by Public Safety Committee September 23, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
10/1/2013 2:00 PM
Sungard IFAS to OneSolution Upgrade
Department:Information Technology
Caption:Motion to approve Upgrade of Sungard IFAS Product to
OneSolution. (Approved by Public Safety Committee
September 23, 2013)
Background:Augusta originally contracted with Bi-Tech, Inc. in 1997 to supply
Enterprise Resource Planning (ERP) software, which manages all
the financial, procurement, and human resources processes in the
city. Over the years, additional modules have been added to the
software through various addendums which have been approved
by the Augusta Commission. Sungard is a growing company and
has consolidated products that it has acquired and updated them to
modern architecture and appearance. The new product is called
“OneSolution”, and it replaces the IFAS suite of products that
Augusta currently uses. Additionally, the IFAS software has used
a database called Oracle for several years. Due to consolidation
within the hardware and database industry, Oracle will no longer
be available on a hardware/database platform that Augusta
operates. Part of this project will be to convert the IFAS database
from Oracle to Microsoft SQL Server.
Analysis:The attached proposals include several major changes related to
the IFAS / OneSolution transition. Database Change: Augusta is
moving from an Oracle database to a SQL Server database. This
moves one of our major platforms to an easier-to-maintain
database architecture and permits us to take advantage of a more
diverse set of technological tools (through Microsoft). This change
satisfies part of IT’s goal of consolidating applications and
databases to a smaller number of platforms. The move to
OneSolution permits Augusta to take advantage of the additional
HR features that are available in OneSolution (such as automated
Requests for Personnel Action), Professional Development, and
enhanced reporting capabilities for the entire system. The change
to OneSolution permits Augusta to put funding into a hardware &
software platform (Microsoft) that is not proprietary and can be
easily linked with other systems. Oracle’s development path is
projected to be more costly and will actually require the purchase
of new, large-scale equipment on a different operating system than
Cover Memo
Item # 13
we currently use for any other application. The contract includes
training for the new OneSolution application, which will permit
Augusta to refresh the knowledge base for all employees that
utilize the system and bring everyone to a common level of
understanding on the software and its capabilities. The existing
Augusta contract with Sungard was re-worked in 2013 to include
current Procurement language as approved by the commission.
Financial Impact:The cost of this upgrade is approximately $320,000. Please see the
attached documentation for a module-by-module breakdown of
the hardware, software, and licensing costs.
Alternatives:No practical alternatives from a technological or financial
perspective.
Recommendation:Approve Upgrade of Sungard IFAS Product to OneSolution
Funds are Available
in the Following
Accounts:
The cost will be funded through IT’s SPLOST VI Application
Consolidation funds, which are available in GL 328-01-2110 / JL
212925102. The predominant object codes for this purchase will
be 5424210 (servers) and 5424220 (server software).
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 15
Item # 13
Attachment number 1 \nPage 2 of 15
Item # 13
Attachment number 1 \nPage 3 of 15
Item # 13
Attachment number 1 \nPage 4 of 15
Item # 13
Attachment number 1 \nPage 5 of 15
Item # 13
Attachment number 1 \nPage 6 of 15
Item # 13
Attachment number 1 \nPage 7 of 15
Item # 13
Attachment number 1 \nPage 8 of 15
Item # 13
Attachment number 1 \nPage 9 of 15
Item # 13
Attachment number 1 \nPage 10 of 15
Item # 13
Attachment number 1 \nPage 11 of 15
Item # 13
Attachment number 1 \nPage 12 of 15
Item # 13
Attachment number 1 \nPage 13 of 15
Item # 13
Attachment number 1 \nPage 14 of 15
Item # 13
Attachment number 1 \nPage 15 of 15
Item # 13
Attachment number 2 \nPage 1 of 6
Item # 13
Attachment number 2 \nPage 2 of 6
Item # 13
Attachment number 2 \nPage 3 of 6
Item # 13
Attachment number 2 \nPage 4 of 6
Item # 13
Attachment number 2 \nPage 5 of 6
Item # 13
Attachment number 2 \nPage 6 of 6
Item # 13
NEW OneSolution Modules
ONESolution Professional Development
Product Name Service Type Qty Extended Price Net Price Maintenance
OS-FIN-PD ONESolution Professional Development License Fee 1 15,800.00$ 15,800.00$ 2,530.00$
ONESolution Professional Development Discount 0 -$ -$
OS-FIN-PD ONESolution Professional Development Auditing 1 1,280.00$ 1,280.00$
OS-FIN-PD ONESolution Professional Development Configuration Mapping 1 1,280.00$ 1,280.00$
PS-IN ONESolution Professional Development Installation 1 2,800.00$ 2,800.00$
OS-FIN-PD ONESolution Professional Development Project Management 1 640.00$ 640.00$
OS-FIN-PD ONESolution Professional Development Training 1 1,280.00$ 1,280.00$
Project Total 23,080.00$ 2,530.00$
ONESolution Personnel Action Forms
Product Name Service Type Qty Extended Price Net Price Maintenance
OS-FIN-PAF OneSolution Personnel Action Forms License Fee 1 19,350.00$ 19,350.00$ 3,100.00$
OneSolution Personnel Action Forms Discount 1 (5,805.00)$ (5,805.00)$
OS-FIN-PAF OneSolution Personnel Action Forms Project Management 1 1,280.00$ 1,280.00$
OS-FIN-PAF OneSolution Personnel Action Forms Training 1 1,280.00$ 1,280.00$
OS-FIN-PAF OneSolution Personnel Action Forms Workflow Development 1 1,600.00$ 1,600.00$
Project Total 17,705.00$ 3,100.00$
ONESolution Employee Online
Product Code Product Name Service Type Qty Extended Price Net Price Maintenance
Employee Online (EO)License Fee 1 13,200.00$ 13,200.00$ 2,110.00$
Employee Online (EO) Software Installation 1 2,800.00$ 2,800.00$
Employee Online (EO) Development 1 7,200.00$ 7,200.00$
Employee Online (EO) Training 1 5,760.00$ 5,760.00$
Employee Online (EO) Remote Project Mgt 1 2,364.00$ 2,364.00$
Project Total 31,324.00$ 2,110.00$
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
1
o
f
3
It
e
m
#
1
3
ONESolution Upgrade
Product Code Product / Service Service Type Qty Extended Price Net Price Maintenance
License Fees
OS-CRCPT One Solution Cash Receipts N/A 1 -$ 2,430.00$
Total License Fees -$ 2,430.00$
Professional Services
Product Code Product Name Service Type Qty Extended Price Net Price Maintenance
PS-CD Prof Svc-Custom Development Fee Custom development 1 8,000.00$ 8,000.00$ -$
OS-UPGR-7.9-11.X ONESolution 7.9 Unix to SQL Migration 11.x upgrade Installation 1 27,300.00$ 27,300.00$ -$
PS-WU Prof Svc-weekend Uplift Fee Installation 1 1,750.00$ 1,750.00$ -$
OS-UPGR 7.9-11.x ONESolution 7.9 Unix to SQL Migration 11.x upgrade Project Management 1 12,160.00$ 12,160.00$ -$
OS-UPGR 7.9-11.x ONESolution 7.9 Unix to SQL Migration 11.x upgrade Training 1 23,680.00$ 23,680.00$ -$
PS-TR Prof Svc-Training Fee Training 1 3,200.00$ 3,200.00$ -$
OS-UPGR 7.9-11.x ONESolution 7.9 Unix to SQL Migration 11.x upgrade Workflow Development 1 12,800.00$ 12,800.00$ -$
Total Professional Services 88,890.00$ -$
Third Party
Product Code Product Name Service Type Qty Extended Price Net Price Maintenance
OS-FCOREIF ONESolution Financials Core-IFAS License Fee 1 18,550.00$ 18,550.00$
OS-GCOREIF ONESolution Global Core-IFAS License Fee 1 2,076.00$ 2,076.00$
COGNOS-AB5 Cognos BI: Adv Business Author Bundle License Fee 1 6,240.00$ 6,240.00$
COGNOS-C Cognos BI: Café (Analysis for Excel) License Fee 1 1,500.00$ 1,500.00$
BICORE COGNOS BI: Base Bundle License Fee 1 17,100.00$ 17,100.00$
OS-FCOREIF ONESolution Financials Core-IFAS Maintenance 1 -$ -$ 2,970.00$
OS-GCOREIF ONESolution Global Core-IFAS Maintenance 1 -$ -$ 330.00$
COGNOS-AB5 Cognos BI: Adv Business Author Bundle Maintenance 1 -$ -$ 1,200.00$
COGNOS-C Cognos BI: Café (Analysis for Excel) Maintenance 1 -$ -$ 240.00$
BICORE COGNOS BI: Base Bundle Maintenance 1 -$ -$ 2,740.00$
BICORE COGNOS BI: Base Bundle Prof Svc - Installation 1 1,400.00$ 1,400.00$
BICORE COGNOS BI: Base Bundle Prof Svc - Project Mgt 1 640.00$ 640.00$
COGNOS-TRAIN-ADMIN Cognos BI: Administrator ONLY online Training Package Prof Svc - Training 1 960.00$ 960.00$
COGNOS-TRAIN-MAX Cognos BI: Onsite Training Package Bundle (MAX) Prof Svc - Training 1 12,600.00$ 12,600.00$
Total Third Party 61,066.00$ 7,480.00$
Total OneSolution Upgrade 149,956.00$ 9,910.00$
Project Software Total (New Modules + Upgrade of Existing Modules)222,065.00$ 17,650.00$
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
2
o
f
3
It
e
m
#
1
3
Overall ONESolution Project Summary Cost
Project Capital Cost Add'l Maintenance
Cost
ONESolution Professional Development 23,080.00$ 2,530.00$
ONESolution Personnel Action Forms 17,705.00$ 3,100.00$
ONESolution Employee Online 31,324.00$ 2,110.00$
ONESolution Upgrade 149,956.00$ 9,910.00$
Total 222,065.00$ 17,650.00$
Hardware and Licensing Cost (Projected)
Project Capital Cost Add'l Maintenance
Cost
Server(s) for OneSolution 50,000.00$
MS Windows Server, SQL Server, and other Licenses 15,000.00$
Server for Employee Online (EO)7,000.00$
Total 72,000.00$ -$
Total Project Summary
Project Capital Cost
OneSolution from Sungard 222,065.00$
Hardware and Licensing 72,000.00$
Potential Other Licensing, Hardware, and Training*25,000.00$
Total 319,065.00$ -$
See Note below
Quote from Dell
Quote from HP
Notes
Total from Above
Total from Above
*This line item includes additional unforseen needs that may be identified as the product(s) are implemented, such as extra training,
hardware (dependent on performance and need) and supplemental software licenses that may be required or may be to Augusta's
advantage to implement).
These costs are projected/tentative, and the amounts have been modified slightly to account for potential changes. Hardware and
Licensing costs are subject to changes due to advances in technology, system availability, sales / incentives / other discounts that
may be available at the time of ordering vs. the time at which the equipment was quoted.
Notes
Quote from Sungard
Quote from Sungard
Quote from Sungard
Quote from Sungard
Notes
Quote from HP
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
3
o
f
3
It
e
m
#
1
3
Sungard Ongoing Annual Maintenance
Application Term Qty Fee Maintenance Per Year
EXISTING
OS Support 12 1 81,539.35$ 2013 2014 2015
OS - General Ledger 12 1 -$ 2013 2014 2015
OS - Accounts Payable/Encumbrances 12 1 -$ 2013 2014 2015
OS - Accounts Receivable/Cash Receipts 12 1 -$ 2013 2014 2015
OS - Check Management 12 1 -$ 2013 2014 2015
OS - Person/Entity Database 12 1 -$ 2013 2014 2015
OS - Fixed Assets 12 1 -$ 2013 2014 2015
OS - AdHoc Report Writer 12 1 -$ 2013 2014 2015
OS - Job Project Ledger 12 1 -$ 2013 2014 2015
OS - Budget Item Detail 12 1 -$ 2013 2014 2015
OS - Purchasing 12 1 -$ 2013 2014 2015
OS - Bid Management 12 1 -$ 2013 2014 2015
OS - Payroll 12 1 -$ 2013 2014 2015
OS - Human Resources 12 1 -$ 2013 2014 2015
OS - Position Budgeting 12 1 -$ 2013 2014 2015
OS - TRIAD 12 1 -$ 2013 2014 2015
OS - Contract Management 12 1 -$ 2013 2014 2015
OS - Easy Laser Forms 12 1 -$ 2013 2014 2015
OS - Stores Inventory 12 1 -$ 2013 2014 2015
OS - Image Enabler 12 1 -$ 2013 2014 2015
OS - Click, Drag, & Drill (Report Writer) 12 1 -$ 2013 2014 2015
OS - Insight 12 1 -$ 2013 2014 2015
OS - 7i 12 1 -$ 2013 2014 2015
OS - Update Services Support (One Account) 12 1 -$ 2013 2014 2015
OS - Open Link 12 1 4,413.65$ 2013
OS - MicroFocus Development -110000289178 12 1 779.76$ 2013
OS- MicroFocus Runtime-110000271825 12 6 1,845.96$ 2013
OS- MicroFocus Development - Server Express Compiler -
Maintenance 600000340508AE 12 1 779.76$ 2013
OS - Microfocus Net Express Runtime Bundles - Maintenance
600000340509AE 12 2 615.32$ 2013
OS - Grant Management 12 1 1,340.00$ 2013 2014 2015
OS - Microfocus Net Express Runtime Bundles-600000418962 12 1 330.00$ 2013
NEW
ONESolution Financials Core-IFAS 1 2,970.00$ 2015
ONESolution Global Core-IFAS 1 330.00$ 2015
Cognos BI: Adv Business Author Bundle 1 1,200.00$ 2015
Cognos BI: Café (Analysis for Excel)1 240.00$ 2015
COGNOS BI: Base Bundle 1 2,740.00$ 2015
One Solution Cash Receipts 1 2,430.00$ 2015
ONESolution Professional Development 1 2,530.00$ 2015
OneSolution Personnel Action Forms 1 3,100.00$ 2015
Employee Online (EO)1 2,110.00$ 2015
TOTAL MAINTENANCE COST PER YEAR 91,643.80$ 82,879.35$ 100,529.35$
Maintenance Value of Discontinued Modules 8,764.45$
Maintenance Value of NEW Modules 17,650.00$
Discontinued in SQL Server Version
Attachment number 4 \nPage 1 of 1
Item # 13
Attachment number 5 \nPage 1 of 5
Item # 13
Attachment number 5 \nPage 2 of 5
Item # 13
• Install and Initial Data Migration
• Post Inst
• SA/DBA Training
• Update Load Asst.
• Mock Data Roll
• Final Data Roll and Go Live
• Test Account Creation
• Project Management
–
–
–
• Total Training
Attachment number 5 \nPage 3 of 5
Item # 13
“”
“”“”
“”“”
The date of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector’
Attachment number 5 \nPage 4 of 5
Item # 13
materials basis at hourly rates equal to SunGard Public Sector’s then
Attachment number 5 \nPage 5 of 5
Item # 13
Attachment number 6 \nPage 1 of 4
Item # 13
“”
“”“”
Attachment number 6 \nPage 2 of 4
Item # 13
“”“”
rd Public Sector’s place of shipment, the
materials basis at hourly rates equal to SunGard Public Sector’s then
Attachment number 6 \nPage 3 of 4
Item # 13
Attachment number 6 \nPage 4 of 4
Item # 13
Attachment number 7 \nPage 1 of 4
Item # 13
Attachment number 7 \nPage 2 of 4
Item # 13
“”
“”“”
“”“”
te of delivery is the date on which SunGard Public Sector delivers, F.O.B. SunGard Public Sector’s place of shipment, the
ctor’s then
Attachment number 7 \nPage 3 of 4
Item # 13
Attachment number 7 \nPage 4 of 4
Item # 13
Commission Meeting Agenda
10/1/2013 2:00 PM
State Court Grant Award
Department:
Caption:Motion to accept grant award of $25,000 from the Governor's
Office of Highway Safety for the period of October 1, 2013 -
September 30, 2014 for Richmond County State Court DUI
Accountability Court Program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Commission Meeting Agenda
10/1/2013 2:00 PM
2013 - Engineering Skid Steer Loader
Department:Finance - Fleet Management
Caption:Motion to approve the purchase of one tracked skid steer loader
with transport trailer for Augusta Engineering Department –
Maintenance Division. (Approved by Finance Services
Committee September 23, 2013)
Background:The Augusta Engineering Department-Maintenance Division
would like to request the acquisition of one tracked skid steer
loader (commonly referred to as Bobcat) with transport trailer and
assorted attachments to facilitate the many construction projects
for the department. The new unit with its diverse attachments
will be extremely beneficial as a crucial part of the many ongoing
repair projects required in the city and surrounding areas and
debris clean-up. In the department’s ongoing attempt to meet the
various repair demands of the city, the new loader will help
significantly in this quest with its diverse capabilities. Please see
the attached paperwork.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from six vendors with the
following results: (Bid 13-156): (1) ASC, Inc. = Bid Incomplete;
(2) Border Equipment Co. = $46,088.00; (3) Flint Equipment Co.
= $74,374.00; (4) J & B Tractor Co. = $47,600.00; (5) Neff Rental
Equipment = $61,775.00; (6) Bobcat of Augusta. = $43,661.00
Financial Impact:The skid steer loader will be purchased through the use of 2013
Capital funds account. The cost of the new loader will be
$43,661.00.
Alternatives:1. Approve the request, 2. Disapprove the request.
Recommendation:Approve the request to purchase one skid steer loader with
transport trailer and attachments from Bobcat Equipment of
Augusta, Georgia.Cover Memo
Item # 15
Funds are Available
in the Following
Accounts:
Capital Outlay 272-01-6440/54.21150
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 1
Item # 15
Commission Meeting Agenda
10/1/2013 2:00 PM
Street Sweeper Purchase
Department:Environmental Services
Caption:Motion to approve the purchase on one (1) new street sweeper for
the Environmental Services Department. Bid Item 13-163.
(Approved by Fiance Committee September 23, 2013)
Background:The Environmental Services Department (ESD) took over street
sweeping functions in May of 2011. Since that time, the ESD has
been working to update the fleet with better and more effective
assets. Since the takeover we have had major fleet changes. First,
two sweepers were identified as not cost effective to repair, and
were replaced by a new sweeper in 2012. A sweeper was given to
Daniel Field as it is better suited for flat surfaces (such as a
runway) rather than Augusta roadways. We had one sweeper burn,
and is completely destroyed, due to an electrical problem. Finally,
we had a sweeper involved in an accident, and it is currently
inoperable. This currently leaves us with 2 operational sweepers.
In September of 2013 the ESD began a contracted sweeping
program where all roads will be swept once per quarter. This
contract will provide the heavy lifting of the street sweeping
functions for the ESD.
Analysis:While Augusta has contracted services, quarterly sweeping is not
sufficient for all areas of Augusta. Based on the downtown
business district, events, seasonality, requests for service, etc,
there is a need for the ESD to supplement the contracted
sweeping. To provide an adequate level of service the department
needs three functional sweepers. Two would be used as primary
and the third would be a spare. We are recommending having two
truck mounted versions, as they provide the ability to travel
distances at highway speeds and are much more efficient at
getting to and from jobsites and disposal locations. We have one,
and would like to purchase a second. At this time, we are
proposing to keep one of the older Elgin Pelican sweepers. This
would be our back-up sweeper. It is a tricycle type sweeper and is
limited to 18 miles per hour. It is highly maneuverable into tight
spots, works well in the downtown area, however, it is slow and
difficult to get to and from jobsites and disposal locations. This
combination of sweepers will allow us the most flexibility and
Cover Memo
Item # 16
efficiency in our sweeper fleet.
Financial Impact:The associated cost of purchasing the sweeper is $324,673. This
purchase would be funded from account 542-04-4110/5422210.
We will need to transfer $25,000 from 542-04-4110/5421110 and
place those funds into 542-04-4110/5422210.
Alternatives:The ESD could operate less sweepers and increase the service
delivery times for sweeper work.
Recommendation:Approve the purchase on one (1) new street sweeper for the
Environmental Services Department.
Funds are Available
in the Following
Accounts:
Funded from account 542-04-4110/5422210. We will need to
transfer $25,000 from 542-04-4110/5421110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Invitation to Bid
Sealed bids will be received at this office on Friday, July 19, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-163 Mechanical Street Sweeper for Environmental Services Department
Bid Item 13-164 Compact Utility Tractor with Front End Loader & Mower for Environmental
Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, July 8, 2013 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle June 13, 20, 27, July 4, 2013
Metro Courier June 19, 2013
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 16
Vendors
Environmental Products of
Georgia
4815 Mendel Ct SW
Atlanta, GA 3036
Attachment B Yes
E-Verify Number 312637
SAVE Form Yes
YEAR 2014
BRAND Elgin
MODEL CNG Eagle
BID PRICE $322,923.00
PROPOSED
DELIVERY SCH 150-210 days
6.00 OPTIONAL
ITEMS
6.1 ZONAR $1,750.00
6.2 Gaylord of 24
wire per wh gutt $2,250.00
6.3 Add Set
Wear/Max carb $755.00
6.4 Repl 50/50 cb
broom main $540.00
6.5 Repl Aggress
XR type s-broom $699.00
6.6 Repl Aggress
conveyor belt $1,368.00
Bid Opening Date: Friday, July 19, 2013 @ 11:00 a.m.
ELGIN EAGLE MECHANICAL STREET SWEEPER OR APPROVED EQUIVALENT:
Bid Item #13-163
Mechanical Street Sweeper
for the City of Augusta - Environmental Services Department
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
6
Attachment number 3 \nPage 1 of 2
Item # 16
Attachment number 3 \nPage 2 of 2
Item # 16
Attachment number 4 \nPage 1 of 2
Item # 16
Attachment number 4 \nPage 2 of 2
Item # 16
Commission Meeting Agenda
10/1/2013 2:00 PM
2013-2014 Agreement Between Augusta and Savannah River Ecology Laboratory
Department:Utilities
Caption:Motion to approve and authorize execution of an agreement
between Augusta and the University of Georgia Research
Foundation, Inc. Savannah River Ecology Laboratory (SREL) for
the continuation of research and data collection related to bird
activity around the constructed wetland treatment system.
(Approved by Engineering Services Committee September 23,
2013)
Background:In the late 1990's Augusta negotiated an agreement with the
Federal Aviation Administration (FAA) to allow the Utilities
Department to continue to develop the constructed wetland
treatment system which follows the James B. Messerly Water
Pollution Control Plant. One of the conditions of that agreement
is that Augusta will monitor the activity of birds in the vicinity of
the constructed wetland and the Augusta Regional Airport in order
to insure there is no adverse impact on airport operations due to
the wetland construction. Augusta has enlisted the services of the
Savannah River Ecology Laboratory to conduct this monitoring as
a research program funded by the Utilities Department. The
proposed program for this includes activities which are designed
to study the effects of methods used to reduce the attractiveness of
the wetland system to certain types of birds during the migratory
season. The total cost of the proposed research program for this
year is $108,038.00.
Analysis:The research program to date has yielded important data to
support the development of the constructed wetland system at the
current location. Continued monitoring of the bird activity and
development of additional data will provide valuable information
about the effectiveness of wildlife management activities as well
as document the continued beneficial use of the wetlands as a
wildlife habitat. This program should continue for at least another
3 years to provide this documentation.
Financial Impact:The total cost of the proposed research program for 2013-2014 is
$108,038.00. Three additional years would not exceed
Cover Memo
Item # 17
$120,000.00 per year.
Alternatives:1) Approve the program for the 2013-2014 plus three additional
years, 2) Approve the program for just one year, 3) Discontinue
the research program, or 4) Negotiate a scaled-back program at a
lower cost.
Recommendation:We recommend that the proposed research program be approved
and executed by the Mayor on behalf of Augusta. We further
recommend that this program be extended for an additional 3
years at a maximum annual cost of $120,000.00. The cost and
scope of the program would be negotiated annually by the Utilities
Department and approved by the Administrator based on the
results of the previous year's research. If the negotiated cost
exceeds $120,000.00 in any year the agreement would be brought
back to the Commission.
Funds are Available
in the Following
Accounts:
507043420-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
1
4
It
e
m
#
1
7
Attachment number 1 \nPage 3 of 14
Item # 17
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
4
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
9
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
0
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
1
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
2
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
3
o
f
1
4
It
e
m
#
1
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
4
o
f
1
4
It
e
m
#
1
7
Commission Meeting Agenda
10/1/2013 2:00 PM
Accept terms of memorandum of understanding with Georgia Department of Transportation concerning
the costs of relocating water and sanitary sewer mains on GDOT Projects STP00-1105-00(004) &
BHSLB-1105-00(005), PI No. 245320 & 245325, Richmond County C.R.
Department:Augusta Utilities Department
Caption:Motion approve providing necessary signatures on furnished
Memorandum of Understanding to include Augusta Utilities
Department water and sanitary sewer main relocations in the
Georgia Department of Transportation contract, through
competitive bidding, for GDOT Projects STP00-1105-00(004) &
BHSLB-1105-00(005), PI No. 245320 & 245325, Richmond
County C.R. 65/Windsor Springs Road from S.R. 88 to Willis
Forman Road - TIA and C.R. 65/Windsor Springs Road at NS #
734145P in Hephzibah. (Approved by Engineering Services
Committee September 23, 2013)
Background:The Georgia Department of Transportation is widening C.R.
65/Windsor Springs Road from S.R. 88 to Willis Forman Road -
TIA and C.R. 65/Windsor Springs Road at NS # 734145P in
Hephzibah. Due to these improvement the Augusta Utilities
Department needs to relocate existing water and sewer lines that
are in conflict with the proposed GDOT project. The Augusta
Utilities Department will be solely responsible for the cost of the
relocations. The Augusta Utilities Department has, with the
permission of the commission, retained Jacobs Engineering Group
to provide the design plans for the water and sewer relocation to
be included in the GDOT project.
Analysis:Approving this memorandum of understanding will allow GDOT
and the Augusta Utilities Department to move forward with their
plans to include the relocation of the water and sewer in the
GDOT project.
Financial Impact:At this time there will be no financial impact.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission agree to the terms of the
Cover Memo
Item # 18
memorandum of understanding with GDOT.
Funds are Available
in the Following
Accounts:
At this time there will be no financial impact.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 1
Item # 18
Page 1 of 3
Revised: February 2012
Georgia DOT Project: STP00-1105-00(004) & BHSLB-1105-00(005)
County: Richmond
GDOT P.I.: 245320 & 245325
MEMORANDUM OF UNDERSTANDING
between the
Georgia Department of Transportation (hereafter the DEPARTMENT)
and
Augusta/Richmond County(hereinafter called the OWNER)
Whereas the DEPARTMENT proposes to undertake a project to CR 65/Windsor Springs
Road from SR 88 to CR 1515/Willis Foreman Road & CR 65/Windsor Springs Road @ NS #
734145P in Hephzibah in Richmond County by contract through competitive bidding, and:
Whereas the OWNER has the following utility facilities which will be within the project
limits: Water and Sewer.
Whereas the OWNER does not have adequate equipment and staff to adjust its facilities or
for other reasons considers it advantageous to have this work included in the roadway contract to
be let by the DEPARTMENT; and, now therefore:
The following is hereby mutually agreed to and understood by both parties:
1. The preliminary engineering, including preparation of detailed plans and contract
estimate for the required water items will be accomplished by the OWNER or
OWNER’S Consultant, the cost of which will be the responsibility of the OWNER.
The plans shall provide for adjustment, relocation, or new installation of the
OWNER’S facilities in accordance with the OWNER’S customary practices,
standards, and details subject to conformance with the DEPARTMENT’S standard
pay items and procedures for including such items in the project contract. In cases of
discrepancy, the governing descending order will be as follows: (1) Special
Provisions, (2) Project Plans (prepared by OWNER’S Consultant) including Special
Plan Details, (3) Supplemental Specifications, (4) Standard Plans including
DEPARTMENT’S Standard Construction Details, (5) Standard Specifications. The
OWNER’S standard details should be labeled as “Special Plan Details” and included
immediately in sequence behind the OWNER’S plans to avoid confusion with the
DEPARTMENT’s Standard Plans and Standard Construction Details. The OWNER
shall provide plans using the DEPARTMENT’S title block design and in
Microstation file format, and, if requested, on mylar sheets.
2. The plans and estimate shall be subject to approval by both the DEPARTMENT and
OWNER prior to advertising for bids.
Attachment number 2 \nPage 1 of 3
Item # 18
Page 2 of 3
3. All work necessary for the adjustment or relocation of the described facilities in
accordance with the final plans when approved shall be included in the highway
contract and let to bid by the DEPARTMENT except as follows:
If necessary, the Owner will provide additional temporary and permanent
easements, at its own expense, for any work outside of the acquisition limits
shown on the project right of way plans, and shall certify possession in
accordance with DEPARTMENT requirements prior to the Certification
deadline for the project.
4. All construction engineering (layout, inspection) and contract supervision shall be the
responsibility of the DEPARTMENT and the DEPARTMENT shall be responsible to
assure that all utility work is accomplished in accordance with plans and
specifications and to consult with the OWNER before authorizing any changes or
deviations which might affect the OWNER’S facility. Engineering for plan revisions
for the OWNER’S facilities shall be the responsibility of the OWNER and
OWNER’S Consultant.
5. The OWNER and OWNER’S Consultant shall have the right to visit and inspect the
work at any time and advise the DEPARTMENT’S Engineer of any observed
discrepancies or potential problems. The cost of any OWNER or OWNER’S
Consultant’s visits or inspections will be the responsibility of the OWNER. The
DEPARTMENT agrees to notify the OWNER when all utility work is complete and
ready for final inspection and invite the OWNER to attend the final inspection or
provide a corrections list to the DEPARTMENT prior to the final inspection.
6. After award of the highway contract, the OWNER will continue to maintain its
facilities until adjustment or relocation begins on any segment of the facilities. Once
adjustment or relocation begins on a segment of the facilities, the DEPARTMENT or
its contractor will be responsible for the maintenance of the adjusted or relocated
facilities until final acceptance is made for the work. Upon acceptance of the work
and upon certification by the DEPARTMENT’S Engineer that the work has been
completed in accordance with the plans and specifications, the OWNER will accept
the adjusted or relocated facilities and will thereafter operate and maintain said
facilities without further cost to the DEPARTMENT and its contractor.
7. The DEPARTMENT and OWNER agree that all matters will be governed by the
DEPARTMENT’S Utility Accommodation Policy and Standards. It is contemplated
by the DEPARTMENT and OWNER that a Contract Item Agreement will be
executed by both parties that will supersede this memorandum. The cost for the
water/sewer facilities shall be the responsibility of the OWNER and reimbursement to
the DEPARTMEMT shall be handled thru a Contract Item Agreement.
Attachment number 2 \nPage 2 of 3
Item # 18
Page 3 of 3
APPROVED FOR THE OWNER BY:
(Signature) (Date)
(Title)
APPROVED FOR THE DEPARTMENT BY:
(Signature) (Date)
State Utilities Engineer
(Title)
Contract Item Agreement to be required? YES
Preliminary Engineering Agreement to be required? No
Attachment number 2 \nPage 3 of 3
Item # 18
Commission Meeting Agenda
10/1/2013 2:00 PM
Augusta Utilities Computerized Maintenance Management System (CMMS)
Department:Utilities
Caption:Motion to approve proposal from Woolpert, Inc. to provide and
implement Citiworks at a cost not to exceed $627,355. RFQ 12-
221(Approved by Engineering Services Committee September
23, 2013)
Background:Augusta Utilities began to evaluate alternatives to its current
Computerized Maintenance Management System for a number of
reasons. These include the inability to open and close work orders
in the field, the lack of an integrated inventory module, and the
lack of communication between the CMMS and other software
platforms the department utilizes such as our metering and billing
system.
Our current CMMS system is cumbersome and requires two full
time staff to enter data. Managers do not have quick and easy
access to work order information, making it more difficult to
evaluate the productivity and efficiency of our staff.
Analysis:We received six statements of qualifications representing five
different software packages in response to our RFQ. The
evaluation team selected Woolpert, Inc. to provide and implement
the CMMS. The proposed fee includes providing the software,
migrating legacy data from our current CMMS and develop
custom integrations to the following systems: Motorola Customer
Service Reporting (311 Center), our metering and billing system,
and our financial accounting system. Woolpert will customize the
system to support our processes and train our staff. We feel that
the ability to better evaluate and manage data better is key to
improving our efficiency and accountability.
Financial Impact:Woolpert has proposed to provide the services described above
and in the attached proposal on an time and materials basis not to
exceed $627,355. This project is budgeted, and funds are available
in account 507043490-5424120/81300015-5424120.
Cover Memo
Item # 19
Alternatives:The Commission could elect not to approve this proposal.
Recommendation:We recommend that the proposal from Woolpert be approved.
Funds are Available
in the Following
Accounts:
507043490-5424120/81300015-5424120.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
City of Augusta, Georgia
Utilities Department
Cityworks Enterprise Asset Management System
Implementation
STATEMENT OF WORK
July 2, 2013
Attachment number 1 \nPage 1 of 45
Item # 19
Statement of Work
Cityworks Enterprise Asset Management System Implementation
City of Augusta, Georgia
Utilities Department
July 2, 2013
Prepared by Woolpert, Inc.
375 North Ridge Road, Suite 100
Atlanta, GA 30350
www.woolpert.com
Attachment number 1 \nPage 2 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Statement of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 i
CONTENTS
DOCUMENT ACCEPTANCE ....................................................................... iii
CHANGE CONTROL ............................................................................... iii
GENERAL ........................................................................................... 1
PROJECT MANAGEMENT ........................................................................ 2
Task PM.1: Project Administration .............................................................................. 2
Task PM.2: Project Kick-Off Meeting ........................................................................... 2
Task PM.3: Project Schedule Coordination .................................................................... 3
Task PM.4: Client Status Meetings .............................................................................. 3
Task PM.5: Internal Coordination Meetings .................................................................... 4
TECHNICAL APPROACH .......................................................................... 5
PHASE 1 – IMPLEMENTATION PLANNING .................................................................... 6
Task 1.1: Conduct Pre-Planning Discovery ................................................................... 6
Task 1.2: Install and Configure Core Cityworks AMS Software in a Sandbox Environment .......... 7
Task 1.3: Conduct Core Team Training ....................................................................... 8
Task 1.4: Conduct Business Process Reviews ................................................................ 9
Task 1.5: Phase 1 Quality Control ........................................................................... 11
Task 1.6: Phase Acceptance and Close ..................................................................... 11
PHASE 2 – CORE SYSTEM DESIGN AND CONFIGURATION ................................................... 12
Task 2.1: Prepare Configuration Documentation ......................................................... 12
Task 2.2: Core Cityworks AMS Configuration .............................................................. 12
Task 2.3: Cityworks Storeroom Configuration ............................................................. 15
Task 2.4: Cityworks AMS – CCTV Integration Configuration ............................................. 16
Task 2.5: Review and Approval of Updated System Configuration and Documentation ........... 17
Task 2.6: Provide Cityworks AMS Software Demonstrations ............................................ 18
Task 2.7: Phase 2 Quality Control ........................................................................... 18
Task 2.8: Phase Acceptance and Close ..................................................................... 19
PHASE 3 – ADVANCED AMS FUNCTIONALITY DEVELOPMENT & CONFIGURATION ......................... 20
Task 3.1: Application Interfaces ............................................................................. 20
Task 3.2: Perform Data Conversion of Legacy Data Sets ................................................ 25
Task 3.3: Develop Custom Reports and Dashboards ...................................................... 26
Task 3.4: Develop and Deploy Mobile AMS Applications ................................................. 27
Task 3.5: Phase 3 Quality Control ........................................................................... 28
Task 3.6: Phase Acceptance and Close ..................................................................... 28
Attachment number 1 \nPage 3 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Statement of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 ii
PHASE 4 – SYSTEM DEPLOYMENT.......................................................................... 29
Task 4.1: Develop Test Plan .................................................................................. 29
Task 4.2: Provide Tester Training ........................................................................... 30
Task 4.3: User Acceptance Testing in Development Environment..................................... 31
Task 4.4: Provide End-User Training ........................................................................ 32
Task 4.5: Provide Go-Live Support .......................................................................... 33
Task 4.6: Phase 4 Quality Control ........................................................................... 34
Task 4.7: Phase Acceptance and Close ..................................................................... 34
PHASE 5 – EXTENDED SUPPORT ........................................................................... 35
CITYWORKS AMS SOFTWARE LICENSING .................................................... 36
PROJECT COSTS ................................................................................. 37
PROJECT SCHEDULE ............................................................................ 40
Attachment number 1 \nPage 4 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Statement of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 iii
DOCUMENT ACCEPTANCE
Table 1: Document Acceptance
Name
Client, Project Manager Date:
Name
Woolpert, Project Manager Date:
Name
Woolpert, Project Director Date:
CHANGE CONTROL
Table 2: Document Control
Change Record
Date Author Version Change Reference
2013.07.22 Ed Singer 02 Added scope items for the WTP implementation and in-
tegration with the City’s IFAS application.
File name: Statement of Work_Cityworks AMS Implementation_Cityof
Augusta_Version01_20130702.docx
Attachment number 1 \nPage 5 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 1
GENERAL
The City of Augusta Cityworks Server AMS implementation project consists of four main components:
1. Implementation of Cityworks Server AMS software (including Storeroom for materials management,
and an integration to the City’s existing CCTV pipe inspection application),
2. Integration of Cityworks Server AMS with the City’s Motorola CSR application (for service requests),
3. Integration of the Cityworks Server AMS solution with the City’s Customer Information System (yet
to be selected and implemented), and
4. Conversion of legacy data into the Cityworks Server PLL database.
There are many related tasks and sub-tasks that have to be properly executed to ensure a successful
outcome to this important project (such as business process review, custom application configuration,
training, and testing). Our project methodology addresses all of the details of this complex project
and ensures all aspects (people, processes, and technology) are comprehensively addressed in a logical
order.
Our approach includes many opportunities for our technical staff to work alongside Client staff to
transfer knowledge, such that by the time we take you live with your new Cityworks Server AMS solu-
tion, you will be system experts in your own right.
Services, and associated deliverables, are categorized into four (4) major phases, as presented in the
following sections. Completion of each phase (in order) will culminate with the execution of a Phase
Acceptance and Close document signifying the Client’s acceptance of the services rendered to date and
authorization for Woolpert to proceed with work on the next subsequent task. Each of these phases,
along with the relevant tasks / Subtasks is described in detail in the following sections.
Our project plan and associated budget and schedule were developed based on the following bounding
assumptions based on the City’s RFP and subsequent discussions with Utilities Department staff:
• The following Utility Divisions will be implemented in the first phase (this Scope of Services)
o Water Distribution
o Sewer Collections
o Lift Stations
• Water Distribution and Sewer Collections can be implemented as a common track
• The system will support a multitude of service request, work order, and inspection workflows
• Work orders will be configured to support the range of maintenance activities including preventa-
tive maintenance, scheduled corrective maintenance, un-planned reactive maintenance
• System configuration (service requests, work orders, inspections, and system reports) will provide
full support of the City’s CMOM program and meet existing permitting and consent order require-
ments
• Full system implementation is to occur over a multi-year period and include system use at the Wa-
ter Treatment Plant, integration of SCADA systems, and advanced asset sustainability functionality.
Future phases have not yet been scoped or scheduled
• The City is to identify and empower a Project Manager
• The City is to identify and empower two power users from each of the utility divisions to be imple-
mented (water distribution, sewer collections, lift stations) for a total of six power users and one
project manager. This will constitute the Client Core Team.
Attachment number 1 \nPage 6 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 2
PROJECT MANAGEMENT
TASK PM.1: PROJECT ADMINISTRATION
Woolpert will provide the following general project management services:
· Develop, in cooperation with the Client’s project manager, a project plan and schedule;
· Proactively manage and update project plan and schedule, as required, throughout the duration of
the project. Project plan and schedule modifications will be facilitated upon common agreement
between the Client and Woolpert in accordance with the issue control process detailed in the pro-
ject plan;
· Coordinate project events with the Client’s project manager and Woolpert team members;
· Author, edit, review, and distribute project documentation and technical reports as required;
· Facilitate in-process review meetings with the Client’s project manager, committees, manage-
ment, and end-users as scheduled, and appropriate, throughout the duration of the project;
· Perform miscellaneous project administration (e.g. arrange travel, internal project updates); and
· Anticipate problem areas and propose and facilitate solutions
Deliverables
· Draft and final project plan
· Monthly project status reports
· On-going project management, including resource allocation, invoicing and general consulting
· Password protected project collaboration environment and issue log management
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· Assemble a team of domain and technical experts and have representation of all divisions / work
groups involved throughout all phases of the project
· Provide a point of contact for all project management issues and questions
· Review, comment and accept draft project work plan within five days of document delivery
· Schedule appropriate internal staff and provide facilities for on-site meetings and off-site confer-
ence calls
· Review and accept project status reports, or otherwise provide comments on same within a rea-
sonable time frame
TASK PM.2: PROJECT KICK-OFF MEETING
As soon as is reasonably feasible, following receipt of the Written Notice to Proceed, Woolpert’s pro-
ject manager will work with the Client’s project manager to schedule the kick-off meeting. This meet-
ing will be facilitated on-site at the Client’s offices for the purpose of: 1) establishing the necessary
Project Management protocols to be adhered to by all stakeholders, 2) reviewing the Client’s imple-
mentation goals and objectives with all team members, 3) identifying any Client-owned source docu-
mentation necessary to support the project, 4) identifying all critical path schedule milestones, and 5)
addressing any outstanding scope or schedule questions that Client stakeholders may have. Said meet-
ing shall be of a duration suitable for addressing each of the items previously listed. Development of
Attachment number 1 \nPage 7 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 3
the kick-off meeting agenda shall be the joint responsibility of Woolpert’s and the Client’s project
managers.
Deliverables
· Kickoff meeting agenda
· On-site project kick-off meeting (half day)
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· Schedule meeting space and supporting technology peripherals suitable for the kick-off meeting
· Coordinate and schedule meeting attendees
TASK PM.3: PROJECT SCHEDULE COORDINATION
Project schedule coordination and management will be performed using Microsoft Project software.
Project schedules and tasks will be monitored and adjusted as needed, depending upon the Client’s
priorities and ability make its staff and facilities available at the appropriate times throughout the pro-
ject. An updated project schedule delineating resources, scheduled tasks, and completed tasks will be
maintained and available to all Woolpert and Client project participants.
Deliverables
· Project schedule maintained and monitored on an on-going basis
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· Review project schedule on an on-going basis
TASK PM.4: CLIENT STATUS MEETINGS
Woolpert will facilitate a regular occurring status meeting. Woolpert’s Project Manager will partici-
pate in regularly scheduled project status meetings with the Client’s Project Manager and designees for
the purpose of reviewing project issues including: 1) activities, action items, and deliverables complet-
ed to date; 2) activities, action items, and deliverables in process or scheduled; 3) technical or con-
tractual issues that require corrective action. Woolpert meeting participants will include Woolpert’s
Project manager and ad hoc team members, as required. Client meeting participants will be as
deemed necessary by the Client’s project manager, or as requested by Woolpert’s project manager.
Deliverables
· Monthly project status reports upload to project website
· Monthly project status meetings
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
Attachment number 1 \nPage 8 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 4
· Schedule appropriate internal staff and provide facilities for on-site meetings and off-site confer-
ence calls
· Review and accept project status reports, or otherwise provide comments on same within a rea-
sonable time frame
· Schedule meeting space and supporting technology peripherals suitable for on-site meetings
· Coordinate and schedule meeting attendees
TASK PM.5: INTERNAL COORDINATION MEETINGS
Internal coordination meetings will be held on a regular basis to ensure continuous communication
about tasks in process, scheduled tasks, and any issues impacting a successful implementation.
Woolpert’s project manager will also utilize these meetings to gather information from project team
members required to manage on-going resource loading.
Deliverables
· Regularly scheduled internal coordination meetings
Assumptions
· The activities discussed in this section will begin once a Written Notice-to-Proceed is received from
the Client
Client Responsibilities
· None
Quality Management
Knowledge Transfer and Change Management
Project Plan
· Project Management Plan
· Change Control Plan
· Communications Plan
Attachment number 1 \nPage 9 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 5
TECHNICAL APPROACH
Five-phased implementation approach with continuous project management, quality management,
knowledge transfer, and change management:
· Phase 1: Implementation Planning
· Phase 2: System Design and Configuration
· Phase 3: System Integrations
· Phase 4: System Deployment
· Phase 5: Extended Support
· Project Management (Duration of Project)
· Knowledge Transfer & Change Management (Duration of Project)
· Quality Management (Duration of Project)
Figure 1: Implementation Phases
Attachment number 1 \nPage 10 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 6
PHASE 1 – IMPLEMENTATION PLANNING
TASK 1.1: CONDUCT PRE-PLANNING DISCOVERY
A pre-planning discovery task will be facilitated by
Woolpert’s Project Manager for the purpose of aligning the
Client’s implementation / functionality requirements with
the project plan. This discovery process will clarify imple-
mentation objectives defined in the RFP, as well as uncover
other factors (system interfaces, workflow details, reporting
requirements, data conversion requirements, etc.) that may
not have been clearly addressed to date. In these events, a
decision will be made by the Client’s Project Manager to up-
date the Project Plan to include these additional tasks, or
place them in a parking-lot for future attention. Based upon
the results of this discovery, Woolpert will make any neces-
sary adjustments to the Project Plan and obtain acceptance
from the Client.
Related sub-tasks are as follows:
· Sub-Task 1.1.1: Prepare Request for Information
· Sub-Task 1.1.2: Submit RFI to Client PM
· Sub-Task 1.1.3: Client PM to Facilitate Data
Gathering Process and Provide
Data to Woolpert (Client-Owned
Task)
· Sub-Task 1.1.4: Woolpert to Perform Desktop Au-
dit of Collected Information
· Sub-Task 1.1.5: Woolpert to Prepare for On-Site Discovery Workshops
· Sub-Task 1.1.6: Woolpert to Facilitate Pre-Planning Discovery Workshops (On-Site Task)
· Sub-Task 1.1.7: Woolpert to Document Workshop Findings and Update Implementation
Scope of Services, Assumptions, and Risk Plan
· Sub-Task 1.1.8: Woolpert to Submit Updated Documentation to Client PM
· Sub-Task 1.1.9: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
Deliverables
· Woolpert will prepare a Request for Information and submit it to the Client PM
· Woolpert will perform a desktop review of the data provided by the Client PM
· Woolpert’s Project Manager and a Systems Analyst will facilitate a series of discovery work-
shops, on-site at the Client’s facilities, over the course of two (2) consecutive business days
· Woolpert will document the workshop discussions and finding in the form of a Technical Memo-
randum and submit it to the Client PM
· Woolpert will facilitate a remote conference call meeting with the Client team to review the
contents of the Technical Memorandum
Assumptions
· The Client’s project manager will provide the Data gathered from the Request for Information
no later than one week before the pre-discovery workshops
Figure 2: Phase 1 - Implementation Plan-
ning
Attachment number 1 \nPage 11 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 7
· All activities, other than the actual workshop will be performed remotely
· The Client’s project manager will ensure site readiness and staff participation for the workshop
Client Responsibilities
· The Client PM will facilitate the data gathering process to collect the information detailed in
Woolpert’s RFI
· The Client PM will secure appropriate meeting facilities in which Woolpert will conduct the
workshops
· The Client PM will schedule all Client workshop attendees
· All identified Client workshop attendees will actively participate in the on-site meetings with-
out undue interruption
· The Client PM and technical project team members will review the Technical Memorandum and
provide feedback to Woolpert in a timely fashion
· The Client PM and technical project team members will participate in a remote conference call
review meeting with the Woolpert PM
TASK 1.2: INSTALL AND CONFIGURE CORE CITYWORKS AMS SOFTWARE IN A SANDBOX ENVIRONMENT
This task includes installing the core Cityworks AMS software, other supporting Cityworks applications,
and a test version of a sample Cityworks database within the Client’s networked environment. Prior to
beginning the installation, Woolpert will provide a full readiness checklist to the Client’s IT staff to
ensure the computers and servers (application and database) are prepared in advance. Woolpert will
perform the necessary testing and configuration modifications needed to ensure a successful Cityworks
install within the Client’s on-premise testing environment. Woolpert will request that the creation of
three databases to be deployed within the Client’s testing environment to include Production, Testing
and Development. A Woolpert System Implementation Specialist will be onsite to perform the installa-
tion of the core Cityworks software and related databases.
Related sub-tasks are as follows:
· Sub-Task 1.2.1: Woolpert to Install and Configure AMS Software in a Sandbox Environment
(On-Site Task)
· Sub-Task 1.2.2: Woolpert to Test Installation and Configuration and Modify as Required (On-
Site Task)
· Sub-Task 1.2.3: Woolpert to Replicate Initial Sandbox Configuration to Development Envi-
ronment(On-Site Task)
· Sub-Task 1.2.4: Woolpert to Provide Core Cityworks AMS Software Administration Training
to Client System Administrators
Deliverables
· Cityworks AMS specifications documentation for the Client to review
· Woolpert’s Senior Systems Analyst will facilitate a remote system specifications review meeting
for up to two (2) hours with the Client’s IT team
· Woolpert’s Senior Systems Analyst will perform on-site installation, configuration, and testing
of the core Cityworks Server AMS applications and databases in the Client’s on-premise network
environment (Test and Development) over the course of up to two (2) consecutive business
days
· Woolpert’s Senior Systems Analyst will provide Core Cityworks AMS installation and back-up
training to the Client’s system administrators during the time on-site to perform the installa-
tion services.
Attachment number 1 \nPage 12 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 8
Assumptions
· Activities including Installation, configuration, testing and training will be performed onsite at
the Client’s facilities.
· Training will be facilitated utilizing the newly installed on-premise Cityworks Server AMS envi-
ronment
· The Client’s Project Manager will ensure site readiness and staff participation for the training
· The Client’s Project Manager will ensure IT Staff are available during the Cityworks Server AMS
installation and testing to ensure the proper access and permissions are granted
· The Client will create a login for Woolpert for the necessary access to install software, set up
databases, and test the software
Client Responsibilities
· Create the logins for Woolpert with the necessary permissions
· Ensure the Servers are prepared for the installation of Cityworks Server AMS including ArcGIS
Server, SDE and RDBMS (SQL Server or Oracle)
· Client project manager to ensure the necessary staff participate in the training
TASK 1.3: CONDUCT CORE TEAM TRAINING
Core Team Training will be facilitated for the purpose of providing the Client’s Project Team members
with the Cityworks Server AMS knowledgebase needed to support the system design and implementa-
tion decisions. Core Team Training will be comprised of a two-day curriculum designed to introduce the
Cityworks asset management tools to the Client’s Project Team members.
The purpose of the Core Team Training is to provide the Client’s project participants (those with im-
plementation responsibilities) with enough exposure to, and understanding of, the Cityworks work or-
der and asset management functionality such that they are able to make smart and informed decisions
as they relate to the overall implementation objectives. The intent of the Core Team Training is not to
provide the skills needed to maintain the daily operations of the system. This End-User Training is pro-
vided at a later date.
Core Team Training will be facilitated in a classroom environment (computer lab or training room) on-
site at the Client’s facilities.
Related sub-tasks are as follows:
· Sub-Task 1.3.1: Woolpert to Prepare Core Team Training Agenda
· Sub-Task 1.3.2: Woolpert to Submit Agenda to Client PM
· Sub-Task 1.3.3: Client PM to Prepare Site for Core Team Training (Client-Owned Task)
· Sub-Task 1.3.4: Woolpert to Provide Core Team Training (On-Site Task)
Deliverables
· Woolpert will develop a Core Team Training agenda and provide same to the Client project
manager
· Woolpert will provide a Systems Analyst onsite for up to two (2) consecutive business days to
provide the Core Team Training
Assumptions
· Training will be facilitated utilizing the newly installed on-premise Cityworks Server AMS envi-
ronment
Attachment number 1 \nPage 13 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 9
· The Client’s project manager will ensure site readiness and staff participation for the training
· The Client’s project manager will provide a conference room or training room with a projector.
During Core Team Training, individual computers are not needed for the participants. The
software will be demonstrated
· Ensure Woolpert access to the Cityworks Server AMS environment installed on-premise to per-
form training
Client Responsibilities
· Client project manager to review and accept agenda for training
· Client project manager to schedule and accommodate the appropriate Client project team
members such that they are available, without undue interruption, for the required number of
days
· Secure an appropriate training facility suitable for participants
TASK 1.4: CONDUCT BUSINESS PROCESS REVIEWS
The objective of the business process reviews is three-fold: 1) provide Woolpert’s implementation team
with a deep understanding of the Client’s planned / desired work management processes, 2) provide
Client project participants with a deeper understanding of the impending business process improve-
ments introduced by the planned Cityworks AMS solution, and 3) establish asset life-cycle management
and work management workflows in the context of Cityworks’ asset management capabilities.
One of the main features of a Cityworks asset and maintenance, management system is the ability of
the software to be configured to fit the unique manner in which an organization executes and manages
its infrastructure maintenance management activities. To accomplish this, Woolpert will work with Cli-
ent staff to document the work processes related to asset and maintenance management activities and
Key Performance Indicators (KPIs). This will be accomplished via two rounds of on-site – hands-on
workshops. The purpose is to gather the following information:
· What are the current issues and challenges related to asset and maintenance management?
· Who will use the software?
· How will they use the software—what tasks do they need to perform?
· In what environment will they use it?
· What difference should it make for their jobs?
· How will your staff use the data—how is data analyzed, how are reports prepared, etc.?
These work process reviews will play a critical role in defining and establishing the configuration re-
quirements for the Cityworks system. Using the information gathered during the business process as-
sessment task, and informed by the identified needs of the Client, the Woolpert team will evaluate the
current business processes to identify workflow issues. Business processes that might require en-
hancement or replacement will be identified. The team will then design improved workflows.
Following the workshops, Woolpert will document pertinent work processes in a Workflow Document
supported by graphical diagrams and text numerical format (i.e.: Step 1, Step 2, etc.). Woolpert will
provide the documented workflows to Client staff to review and comment upon. Once finalized,
Woolpert will update the workflow documentation. Woolpert will then commence to of the next round
of workshops.
Attachment number 1 \nPage 14 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 10
Related sub-tasks are as follows:
· Sub-Task 1.4.1: Round 1 Business Process Review Workshops
o Sub-Task 1.4.1.1: Woolpert to Prepare for Business Process Review Workshops (First
Round)
o Sub-Task 1.4.1.2: Woolpert to Facilitate Business Process Review Workshops (Round 1)
- Sub-Task 1.4.1.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 1.4.1.2.2: Lift Stations (On-Site Task)
- Sub-Task 1.4.1.2.3: Water Treatment Plants (On-Site Task)
- Sub-Task 1.4.1.2.4: Water Treatment Plants and Lift Station GIS Database Design
(On-Site Task)
o Sub-Task 1.4.1.3: Woolpert to Document Business Process Review Workshop Findings
(First Round)
· Sub-Task 1.4.2: Round 2 Business Process Review Workshops
o Sub-Task 1.4.2.1: Woolpert to Prepare for Business Process Review Workshops (Second
Round)
o Sub-Task 1.4.2.2: Woolpert to Facilitate Business Process Review Workshops (Round 2)
- Sub-Task 1.4.2.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 1.4.2.2.2: Lift Stations (On-Site Task)
- Sub-task 1.4.2.2.3: Water Treatment Plants (On-Site Task)
o Sub-Task 1.4.2.3: Woolpert to Document Business Process Review Workshop Findings
(Second Round)
· Sub-Task 1.4.3: Woolpert to Prepare Business Process Review Technical Memorandum
· Sub-Task 1.4.4: Woolpert to Submit Technical Memorandum to Client PM
· Sub-Task 1.4.5: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 1.4.6: Woolpert to Prepare Updates to Business Process Review Technical Memo-
randum
Deliverables
· A Woolpert Senior System Analyst and a System Analyst will facilitate a series of initial on-site
Business Process Review Workshops as follows:
o Water Distribution and Sewer Collection for up to three (3) consecutive business days
o Lift Stations for up to two (2) consecutive business days
o Water Treatment Plants for up to three (3) consecutive business days
· A Woolpert Senior System Analyst will facilitate an on-site GIS database design workshop for up
to one and a half (1.5) consecutive business days for the purpose of establishing the asset data
modeling requirements for Lift Stations and Water Treatment Plants
· Woolpert team members will document the outcomes of the first round of workshops
· A Woolpert Senior System Analyst and a System Analyst will facilitate a second round of on-site
Business Process Review Workshops as follows:
o Water Distribution and Sewer Collection for up to one and a half (1.5) consecutive business
days
o Lift Stations for up to one (1) business day
o Water Treatment Plants for up to one and a half (1.5) consecutive business days
Attachment number 1 \nPage 15 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 11
· Woolpert team members will document the outcomes of the first and second rounds of work-
shops in the form of a Technical Memorandum and submit to the Client project manager for re-
view
· Woolpert team members will facilitate a remote review meeting up to two (2) hours in duration
with the client technical team and update the Technical Memorandum based on the outcome of
the review meeting
Assumptions
· All activities, other than the actual workshops will be performed remotely.
· The Client’s project manager will ensure site readiness and staff participation for the work-
shops
Client Responsibilities
· Secure an appropriate meeting facility suitable for participants,
· Schedule and accommodate the appropriate Client project participants such that they are
available, without undue interruption, for the required number of days.
TASK 1.5: PHASE 1 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 1.6: PHASE ACCEPTANCE AND CLOSE
This is the Phase exit document that the Client project manager signs indicating Woolpert has deliv-
ered the Phase 1 services in accordance with the Scope of Work and Project Plan. Phase 2 of this
scope will not begin until Phase 1 has been approved by the Client.
Attachment number 1 \nPage 16 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 12
PHASE 2 – CORE SYSTEM DESIGN AND CONFIGURATION
TASK 2.1: PREPARE CONFIGURATION DOCUMENTATION
Woolpert will compile the information gathered and docu-
mented through the multiple on-site workshops and other
related project meetings and distill same into a series of or-
ganized configuration documents that will be used to guide
the required Cityworks configuration such that it supports the
Client’s work order and asset maintenance management ac-
tivities.
Related sub-tasks are as follows:
· Sub-Task 2.1.1: Woolpert to Prepare Draft Con-
figuration Documentation
· Sub-Task 2.1.2: Woolpert to Submit to Client PM
for Review
· Sub-Task 2.1.3: Woolpert to Facilitate Remote
Review Meeting with Client Tech-
nical Team
Deliverables
· Woolpert team members will develop a set of config-
uration documents as more fully detailed above
· Woolpert will facilitate a remote review meeting up
to two (2) hours in duration with the Client’s tech-
nical team
Assumptions
· All above listed tasks will be performed remotely
Client Responsibilities
· Review the prepared Draft Configuration documenta-
tion
· Participate in the remote review meeting
TASK 2.2: CORE CITYWORKS AMS CONFIGURATION
Cityworks AMS configuration will be facilitated by Woolpert through a series of on-site configuration
workshops. The first round of workshops will address:
• Domains. This is the security architecture that determines how employees, work orders and other
information can be shared across organizational boundaries.
• Employee Hierarchy. Determines security protocols for each user of the system as well as practical
grouping of employees for assignments to work orders and service requests (e.g. crews).
• Work Orders. Templates for each of the type of maintenance activities that will be performed on
each asset in the system
• Tasks. Individual work items associated with a work order. For example, a repair sewer main work
order might have tasks for establish traffic control, utility locate, excavate, etc.
Figure 3: Phase 2 - System Design and
Configuration
Attachment number 1 \nPage 17 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 13
• Materials Hierarchy. Organization and rules for items that are used to repair assets. Examples of
materials are things such as pipes and meters.
• Equipment Hierarchy. Organization and rules for items that are utilized to complete a work order
but are not consumed. Examples are items such as backhoes, vehicles, vacuum trucks, etc.
• Service Requests. Templates for requests for service. Many times maintenance activities are initi-
ated starting with a service request whose purpose is to determine if a work is necessary or not.
• Reporting. Current or future expected reports will be discussed and designed.
• Projects. Projects to be managed within Cityworks
Woolpert will update the System Configuration Document after the first round of configuration work-
shops is complete. The extra planning steps that are taken during the initial phases of an implementa-
tion, such as this will reap tremendous rewards when the system goes into production. As part of the
meetings, Woolpert will have a full version of Cityworks available to help facilitate ideas and ap-
proaches to the configuration – this is also part of the overall iterative learning process.
At the end of the first round of workshops, there will be a set of action items for the Client team
members such as gathering the current list of employees, people, contractors and hard work orders,
reports, inspection forms, etc. Woolpert will prepare a full list of action items and submit to the Client
project manager. At the end of these meetings, Woolpert will have enough information to configure
approximately 70% of the Client’s needs.
The second and final workshops will address proposed configuration approaches to service requests,
work orders, and inspections identified in the initial meetings. During these workshops, the Client’s
actual configured data will be available for viewing within Cityworks. At the end of these meetings,
Woolpert will have enough information to configure approximately 100% of the Client’s needs.
Related sub-tasks are as follows:
· Sub-Task 2.2.1: Round 1 Configuration Workshops
o Sub-Task 2.2.1.1: Woolpert to Prepare for Configuration Workshops (First Round)
o Sub-Task 2.2.1.2: Woolpert to Facilitate Configuration Workshops (Round 1)
- Sub-Task 2.2.1.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.2.1.2.2: Lift Stations (On-Site Task)
- Sub-Task 2.2.1.2.3: Water Treatment Plants (On-Site Task)
o Sub-Task 2.2.1.3: Woolpert to Update Configuration Documentation (Round 1)
o Sub-Task 2.2.1.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.2.1.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.2.1.5.1: Remote Review Meeting 1
- Sub-Task 2.2.1.5.2: Remote Review Meeting 2
· Sub-Task 2.2.2: Round 2 Configuration Workshops
o Sub-Task 2.2.1.1: Woolpert to Prepare for Configuration Workshops (Second Round)
o Sub-Task 2.2.2.2: Woolpert to Facilitate Configuration Workshops (Round 2)
- Sub-Task 2.2.2.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.2.2.2.2: Lift Stations (On-Site Task)
- Sub-Task 2.2.2.2.3: Water Treatment Plants (On-Site Task)
o Sub-Task 2.2.2.3: Woolpert to Update Configuration Documentation (Round 2)
o Sub-Task 2.2.2.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.2.2.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
Attachment number 1 \nPage 18 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 14
- Sub-Task 2.2.2.5.1: Remote Review Meeting 1
- Sub-Task 2.2.2.5.2: Remote Review Meeting 2
· Sub-Task 2.2.3: Populate Treatment Plant and Lift Station Assets in GIS Database (Client-
Owned Task)
Deliverables
· A Woolpert Senior System Analyst and System Analyst will facilitate Round 1 On-Site Configura-
tion Workshops as follows:
o Water Distribution and Sewer Collections up to three (3) consecutive business days
o Lift Stations up to two (2) consecutive business days
o Water Treatment Plants up to three (3) consecutive business days
· Woolpert will update the configuration documentation based on the outcome of the first round
of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· A Woolpert Senior System Analyst and System Analyst will facilitate Round 2 On-Site Configura-
tion Workshops as follows:
o Water Distribution and Sewer Collections up to one and a half (1.5) consecutive business
days
o Lift Stations up to one (1) day
o Water Treatment Plants up to one and a half (1.5) consecutive business days
· Woolpert will update the configuration documentation based on the outcome of the second
round of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· Woolpert will facilitate a remote review meeting up to two (2) hours in duration with the Cli-
ent’s technical team
Assumptions
· All workshop preparation activities will be performed remotely
· Actual workshops will be administered on-site at Client facilities
· Client staff participating in the Configuration workshops will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
· Populate the updated GIS database with the Lift Station and Water Treatment Plant asset in-
ventory
Attachment number 1 \nPage 19 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 15
TASK 2.3: CITYWORKS STOREROOM CONFIGURATION
Cityworks Storeroom is utilized for materials management within the Cityworks AMS framework. This
task item addresses the core configuration of Storeroom. The Storeroom Configuration Workshops will
consist of a series of on-site meetings with Client staff to address all of the configuration elements that
will need to be put into place to support materials management. Upon completion of these workshops,
the configuration documentation will be updated and then the Storeroom application will be config-
ured.
Related sub-tasks are as follows:
· Sub-Task 2.3.1: Round 1 Configuration Workshops
o Sub-Task 2.3.1.1: Woolpert to Prepare for Configuration Workshops (First Round)
o Sub-Task 2.3.1.2: Woolpert to Facilitate Configuration Workshops (Round 1)
- Sub-Task 2.3.1.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.3.1.2.2: Lift Stations (On-Site Task)
- Sub-Task 2.3.1.2.3: Water Treatment Plants (On-Site Task)
o Sub-Task 2.3.1.3: Woolpert to Update Configuration Documentation (Round 1)
o Sub-Task 2.3.1.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.3.1.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.3.1.5.1: Remote Review Meeting 1
- Sub-Task 2.3.1.5.2: Remote Review Meeting 2
· Sub-Task 2.3.2: Round 2 Configuration Workshops
o Sub-Task 2.3.2.1: Woolpert to Prepare for Configuration Workshops (Second Round)
o Sub-Task 2.3.2.2: Woolpert to Facilitate Configuration Workshops (Round 2)
- Sub-Task 2.3.2.2.1: Water Distribution and Sewer Collection (On-Site Task)
- Sub-Task 2.3.2.2.2: Lift Stations (On-Site Task)
- Sub-Task 2.3.2.2.3: Water Treatment Plants (On-Site Task)
o Sub-Task 2.3.2.3: Woolpert to Update Configuration Documentation (Round 2)
o Sub-Task 2.3.2.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.3.2.5: Woolpert to Facilitate Remote Configuration Review Meetings With Cli-
ent Technical Team
- Sub-Task 2.3.2.5.1: Remote Review Meeting 1
- Sub-Task 2.3.2.5.2: Remote Review Meeting 2
Deliverables
· A Woolpert Senior System Analyst will facilitate Round 1 On-Site Configuration Workshops as
follows:
o Water Distribution and Sewer Collections up to one and a half (1.5) consecutive business
days
o Lift Stations up to one (1) days
o Water Treatment Plants up to one and a half (1.5) consecutive business days
· Woolpert will update the configuration documentation based on the outcome of the first round
of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
Attachment number 1 \nPage 20 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 16
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· A Woolpert Senior System Analyst will facilitate Round 2 On-Site Configuration Workshops as
follows:
o Water Distribution and Sewer Collections up to one half (.5) day
o Lift Stations up to one half (.5) day
o Water Treatment Plants up to one half (.5) day
· Woolpert will update the configuration documentation based on the outcome of the second
round of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate two (2) remote in-process configuration review meetings, each up to
two (2) hours in duration, with the Client’s technical team
· Woolpert will facilitate a remote review meeting up to two (2) hours in duration with the Cli-
ent’s technical team
Assumptions
· All workshop preparation activities will be performed remotely
· Actual workshops will be administered on-site at Client facilities
· Client staff participating in the Configuration workshops will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
TASK 2.4: CITYWORKS AMS – CCTV INTEGRATION CONFIGURATION
The Client’s CCTV inspection software application will need to be integrated with the Cityworks AMS
solution. Facilitation of this integration will be supported by the Cityworks CCTV for PACP Add-On
module. In order to ensure a thorough and proper integration of the two software applications,
Woolpert will facilitate a one day integration requirements discovery workshop. The workshop will
focus on identifying the pipe inspection data, inter-application workflows to pass requisite data be-
tween the applications, work orders and inspections to be managed by Cityworks in support of the
CCTV program.
Related sub-tasks are as follows:
· Sub-Task 2.3.1: Configuration Workshop
o Sub-Task 2.3.1.1: Woolpert to Prepare for Configuration Workshop
o Sub-Task 2.3.1.2: Woolpert to Facilitate Configuration Workshop
- Sub-Task 2.3.1.2.1: Sewer Collection (On-Site Task)
o Sub-Task 2.3.1.3: Woolpert to Update Configuration Documentation
o Sub-Task 2.3.1.4: Woolpert to Perform Configuration in Development Environment
o Sub-Task 2.3.1.5: Woolpert to Facilitate Remote Configuration Review Meeting With Cli-
ent Technical Team
- Sub-Task 2.3.1.5.1: Remote Review Meeting 1
Attachment number 1 \nPage 21 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 17
Deliverables
· A Woolpert Senior System Analyst will facilitate an On-Site Configuration Workshop for Sewer
Collection up to one (1) day in duration
· Woolpert will update the configuration documentation based on the outcome of the first round
of configuration workshops
· Woolpert staff will perform system configuration in the Client’s on-premise development envi-
ronment via remote access
· Woolpert will facilitate a remote in-process configuration review meeting, up to two (2) hours
in duration, with the Client’s technical team
Assumptions
· All workshop preparation activities will be performed remotely
· Actual workshops will be administered on-site at Client facilities
· Client staff participating in the Configuration workshops will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
TASK 2.5: REVIEW AND APPROVAL OF UPDATED SYSTEM CONFIGURATION AND DOCUMENTATION
Woolpert will submit the updated Configuration Documentation (completed in Tasks 2.1 through 2.4) to
the Client for review. The Client’s project manager and technical team members will undertake an
internal review of this documentation, providing pertinent feedback to Woolpert. Upon completion of
this task, we will have delivered a comprehensive set of configuration documents, updated to reflect
the current as-is system configuration. There will be additional opportunities to update this documen-
tation in future project phases up to and including the final / accepted configuration documents deliv-
ered just prior to go-live.
Related sub-tasks are as follows:
· Sub-Task 2.5.1: Woolpert to Submit Updated Configuration Documentation to Client PM
· Sub-Task 2.5.2: Client Technical Team to Review Updated Configuration and Documenta-
tion (Client-Owned Task)
· Sub-Task 2.5.3: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 2.5.4: Woolpert to Update Configuration Documentation per Client Technical
Team Review Comments
· Sub-Task 2.5.5: Woolpert to Submit Updated Pre-Final Configuration Documentation to Cli-
ent PM
Deliverables
· Woolpert will submit updated configuration documentation to the Client project manager
· Woolpert will facilitate a remote configuration documentation review meeting, up to four (4)
hours in duration, with the Client’s technical team
· Woolpert will update the configuration documentation based on the outcome of the Client re-
view and re-submit the updated documentation to the Client project manager
Attachment number 1 \nPage 22 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 18
Assumptions
· The Client project manager will ensure that the necessary people review and understand the
documentation for its accuracy
Client Responsibilities
· The Client project manager and technical team will review and provide feedback on the con-
figuration document
· The Client project manager and technical team will participate in a remote configuration doc-
ument review meeting
· The Client project manager will approve and sign the configuration document
TASK 2.6: PROVIDE CITYWORKS AMS SOFTWARE DEMONSTRATIONS
After completion of the two rounds of Cityworks AMS configuration, Storeroom configuration, and CCTV
integration, and approval of the updated configuration documentation, Woolpert will provide an onsite
full system demonstration to Client project participants and stakeholders. Woolpert will provide three
(3) separate demonstrations. Each demonstration will be up to four (4) hours in duration in order to
review the configuration in depth and answer any questions. At the end of these meetings, it is antici-
pated that there may be some minor requested changes to the system. Woolpert will make those
changes to the Cityworks Server AMS environment.
Related sub-tasks are as follows:
· Sub-Task 2.6.1: Woolpert to Prepare for On-Site Software Demonstrations
· Sub-Task 2.6.2: Woolpert to Facilitate On-Site Software Demonstrations
o Sub-Task 2.6.2.1: Facilitate Software Demonstration 1 (On-Site Task)
o Sub-Task 2.6.2.2: Facilitate Software Demonstration 2 (On-Site Task)
o Sub-Task 2.6.2.3: Facilitate Software Demonstration 3 (On-Site Task)
Deliverables
· Woolpert will provide three (3) on-site Cityworks AMS solution demonstrations. Each demon-
stration will be up to four (4) hours in duration
Assumptions
· All demonstration preparation activities will be performed remotely
· Client staff participating in the demonstrations will do so un-interrupted
Client Responsibilities
· Secure an appropriate workshop facility
· Coordinate and schedule demonstration participants
TASK 2.7: PHASE 2 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
Attachment number 1 \nPage 23 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 19
TASK 2.8: PHASE ACCEPTANCE AND CLOSE
This is the Phase exit document that the Client project manager signs indicating Woolpert has deliv-
ered the Phase 2 services in accordance with the Scope of Work and Project Plan. Phase 3 of this
scope will not begin until Phase 2 has been approved by the Client.
Attachment number 1 \nPage 24 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 20
PHASE 3 – ADVANCED AMS FUNCTIONALITY DEVELOPMENT & CONFIGURATION
TASK 3.1: APPLICATION INTERFACES
To fully meet the Client’s over-arching asset management
program objectives, the core Cityworks AMS solution will
need to be integrated with the Motorola CSR application and
a new (yet to be determined) Customer Information System
application. The following sections detail the work efforts
required to define, develop, and deploy these integrations.
Sub-Task 3.1.1: Define and Develop Global Integration
Standards
Prior to initiating any of the system integration tasks, it is
important that all stakeholders have a complete and thor-
ough understanding of the application development and sys-
tem support landscape at the Client site. This first System
Integrations Phase task will focus on bringing the Client’s IT
support staff together with the Woolpert team developer
staff for the purpose of discovering and discussing the Cli-
ent’s current technology roadmap.
A wide range of system integration technology solutions exist
and we want to make certain we select a path that the Client
IT staff can maintain long after our work has been complet-
ed.
To achieve our objectives, Woolpert will facilitate an initial
conference call meeting to discuss these issues with the Cli-
ent IT staff and obtain a clear direction upon which to base
our development decisions. Upon completion of this first meeting the Woolpert team will document
(via a technical memorandum) the discussion points and any standards / preferences which we will
need to consider. We will submit this to the Client IT team for review and comment and then follow-
back up with a quick conference call to finalize our understanding going forward into the tasks of de-
veloping system integrations.
Related sub-tasks are as follows:
· Sub-Task 3.1.1.1: Woolpert to Facilitate Application Integration Environment Review Meeting
with Client Technical Team
· Sub-Task 3.1.1.2: Woolpert to Document Global Application Integration Standards
· Sub-Task 3.1.1.3: Woolpert to Submit Global Application Integration Standards to Client PM
· Sub-Task 3.1.1.4: Client Technical Team to Review Global Application Integration Standards
(Client-Owned Task)
· Sub-Task 3.1.1.5: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 3.1.1.6: Woolpert to Update Global Application Integration Standards per Client Re-
view Comments
· Sub-Task 3.1.1.7: Woolpert to Submit Updated Global Application Integration Standards to
Client PM
Figure 4: Phase 3 – Advanced AMS Func-
tionality Design and Configuration
Attachment number 1 \nPage 25 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 21
Deliverables
· One initial conference call meeting, up to two (2) hours in duration, with Client IT staff and
Client project manager to review application integration and other related IT standards
· Draft technical memorandum detailing the findings of the first meeting
· One follow-up conference call, up to one (1) hour in duration, with Client staff to review tech-
nical memorandum and the County’s comments
· Final technical memorandum
Assumptions
· The Client will provide all adequate documentation available for each system including data
models and API documentation
· Client will provide documentation on API’s, web services and / or other methods to integrate
with desired systems
· The Client will setup and maintain a staging/test environment during development
Client Responsibilities
· Participate in the conference call meetings
· Review and comment upon technical memorandum
· Provide required application documentation and access to data models and APIs
Sub-Task 3.1.2: Facilitate Application Integration Discovery Workshops
Woolpert will facilitate a series of workshops over the course of several days to further investigate
each of the required application integrations; confirm the technical and functional requirements al-
ready developed by the Client; and to begin mapping out application business process and data flow
diagrams. We will investigate the underlying data models of each application actor; identify any data
validation requirements; and identify the available integration technologies available to support the
required integrations. We will also establish the level of involvement the Client IT staff will assume in
the processes.
The results of these workshops will set the framework within which each application integration will be
undertaken.
Related sub-tasks are as follows:
· Sub-Task 3.1.2.1: Woolpert to Prepare for Workshops
· Sub-Task 3.1.2.2: Woolpert to Facilitate On-Site Application Integration Discovery Workshops
o Sub-Task 3.1.2.2.1: Motorola CSR (On-Site Task)
o Sub-Task 3.1.2.2.2: Customer Information System (On-Site Task)
o Sub-Task 3.1.2.2.3: Financial Accounting System (On-Site task)
Deliverables
· One on-site Motorola CSR – Cityworks application integration workshop, up to one and a half
(1.5) days in duration
· One on-site Customer Information System – Cityworks application integration workshop, up to
two (2) days in duration
· One on-site Financial Accounting System – Cityworks application integration workshop, up to
one and a half (1.5) days in duration
Attachment number 1 \nPage 26 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 22
Assumptions
· Client IT support and business unit staff familiar with the technical and functional require-
ments will be available and attend each workshop
· Workshops will be grouped to occur over the course of consecutive business days
· All necessary Client staff will be available during the requirements workshops and throughout
development
Client Responsibilities
· Secure an appropriate meeting facility
· Coordinate and schedule workshop participants
· Workshop participants shall actively participate in workshop activities
Sub-Task 3.1.3: Develop Application Integration Software Specifications
Based on the information gathered during the integration workshops, Woolpert will draft a Software
Requirements Specification (SRS) for each of the integrations. Each SRS document will provide:
• A vision for the application integration
• High-level system architecture diagrams
• Assumptions learned
• Data mapping tables
• Lists of functionality requirements and their priorities
• Detailed integration requirements – this section will further expand upon the functional and tech-
nical requirements
• Use case narratives (where applicable)
Once the draft SRS documents have been developed, we will submit them to the Client project manag-
er for review and comment. We will then facilitate a remote review meeting with Client team mem-
bers to discuss the findings of their review, address their comments, and make adjustments where
necessary. We will then update the SRS documents and submit final versions to the Client project
manager.
Related sub-tasks are as follows:
· Sub-Task 3.1.3.1: Woolpert to Develop Draft Software Requirements Specifications (SRS)
o Sub-Task 3.1.3.1.1: Motorola CSR
o Sub-Task 3.1.3.1.2: Customer Information System
o Sub-Task 3.1.3.1.3: Financial Accounting System
· Sub-Task 3.1.3.2: Woolpert to Submit Draft SRS Documentation to Client PM
· Sub-Task 3.1.3.3: Client Technical Team to Review Draft SRS Documentation (Client-Owned
Task)
· Sub-Task 3.1.3.4: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 3.1.3.5: Woolpert to Update Draft SRS Documentation per Client Review Comments
· Sub-Task 3.1.3.6: Woolpert to Submit Updated SRS Documentation to Client PM
Deliverables
· One draft SRS document for each system integration
Attachment number 1 \nPage 27 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 23
· A conference call review meeting, up to two (2) hours in duration, with Client team members
to address their comments
· One final version of each SRS document for each of the system integrations
Assumptions
· The Client project manager and IT team will review the draft documents and submit comments
back to Woolpert within five business days of receipt
Client Responsibilities
· Review submitted draft documents
· Participate in remote review meeting
Sub-Task 3.1.4: Develop and Deploy Application Integrations
Adhering to the previously established global application integration standards, the Client’s published
application integration requirements, and Woolpert’s SRS documents, Woolpert will undertake the
physical development, testing, and deployment of each integration.
It has been our experience - time-and-again - that the software application configurations can have an
impact on how an application needs to be developed and vice versa. For this reason, our application
development team will coordinate closely with our system implementation team to ensure both sides
understand each other’s requirements and are in synch with one another.
Related sub-tasks are as follows:
· Sub-Task 3.1.4.1: Woolpert to Develop Custom Application Integrations
o Sub-Task 3.1.4.1.1: Motorola CSR
o Sub-Task 3.1.4.1.2: Customer Information System
o Sub-Task 3.1.4.1.3: Financial Accounting System
· Sub-Task 3.1.4.2: Woolpert to Test and Update Custom Application Integrations in Develop-
ment Environment
o Sub-Task 3.1.4.2.1: Motorola CSR
o Sub-Task 3.1.4.2.2: Customer Information System
o Sub-Task 3.1.4.2.3: Financial Accounting System
· Sub-Task 3.1.4.3: Woolpert to Deploy Custom Application Integrations in Development Envi-
ronment
o Sub-Task 3.1.4.3.1: Install and Configure Application Integrations
o Sub-Task 3.1.4.3.2: Test and Update Application Integration Installations
Deliverables
· Fully developed, tested, and functioning application integrations for each of the identified sys-
tems
Assumptions
· The Client will provide viable examples of data for each point of integration. This includes GIS
data as well as data from the business system with which to integrate. The data must be clean
and an accurate view of the data as it resides in the respective system. The Client will be re-
sponsible for any necessary data cleanup regarding GIS data or business system data to perform
a successful integration.
Attachment number 1 \nPage 28 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 24
· Test data will be in place to support each interface from each system.
· Woolpert will have access to development / testing environments via virtual private network
(VPN) connection.
· The source code will be provided to the Client.
Client Responsibilities
· Provide support as requested by Woolpert at different stages of the software development cy-
cle
· Clean up any data sets that are identified as requiring clean-up
Sub-Task 3.1.5: Provide Application Integration Software Demonstrations
After each of the integrations have been fully developed and deployed to the development environ-
ment, Woolpert will facilitate a series of software demonstrations for Client staff to observe how each
integration functions and verify that they are functioning per the specifications prior to moving into
formalized application testing tasks.
Related sub-tasks are as follows:
· Sub-Task 3.1.5.1: Woolpert to Prepare for Custom Application Integration Demonstrations
· Sub-Task 3.1.5.2: Woolpert to Facilitate Remote Custom Application Integration Demonstra-
tions
o Sub-Task 3.1.5.2.1: Motorola CSR
o Sub-Task 3.1.5.2.2: Customer Information System
o Sub-Task 3.1.5.2.3: Financial Accounting System
Deliverables
· One (1) up to two (2) hour remote application demonstration for each system integration
Assumptions
· Client staff capable of viewing the software functionality with a critical / technical eye will
participate in each of the four demonstrations
· Client staff will provide logical and timely feedback on each of the demonstrations
Client Responsibilities
· Coordinate and schedule demonstration participants
· Demonstration participants shall actively participate in each of the demonstrations
Sub-Task 3.1.6: Update Application Integrations
Based on the feedback received from the Client during the software demonstrations, Woolpert will
make updates to the integrations prior to pushing them out for formalized User Acceptance Testing
Related sub-tasks are as follows:
· Sub-Task 3.1.6.1: Woolpert to Update Custom Application Integrations per Feedback Ob-
tained From Client Technical Team
o Sub-Task 3.1.6.1.1: Motorola CSR
o Sub-Task 3.1.6.1.2: Customer Information System
o Sub-Task 3.1.6.1.3: Financial Accounting System
Attachment number 1 \nPage 29 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 25
Deliverables
· Updated application integrations for each of the system interfaces
Assumptions
· No assumptions
Client Responsibilities
· None
TASK 3.2: PERFORM DATA CONVERSION OF LEGACY DATA SETS
The Client has identified that the existing Lucity work management data sets will need to be migrated
from their current legacy systems into the Cityworks Server AMS database. In support of these efforts,
Woolpert will facilitate a series of on-site data migration workshops, during which time we will meet
with Client subject matter experts to review and analyze each of the data sets (work orders and in-
spections).
We will document our workshop findings in the form of a data conversion plan and submit a draft to the
Client project manager for review. Upon the Client’s completed review of the draft plan, we will facili-
tate a remote review meeting to address the comments. We will then update the data conversion plan
and provide a copy to the Client project manager.
Once the final data conversion plan is agreed upon, we will work with the Client technical staff to un-
dertake the tasks necessary to move the data sets from the existing Lucity database and prepare them
for loading into the new enterprise asset management databases. It will be the Clients’s responsibility
to extract the source data sets and provide them to Woolpert for transforming and loading into the
Cityworks Server AMS database. Once we receive the data from the Client, we will perform a number
of tests on the data sets, checking for data cleanliness, completeness, relevancy, and conformance to
the standards established in the data conversion plan. The Client project manager will be notified of
any non-conforming data that needs to be scrubbed and re-submitted.
Once this iterative process is complete, Woolpert will transform and load the data into a test database
to complete the data conversion. After the Extract-Transform-Load process has been fully tested, the
entire process will be documented. We will then re-run the process just prior to go-live to load the
legacy data into the production asset management databases.
Related sub-tasks are as follows:
· Sub-Task 3.2.1: Facilitate Data Migration Workshops
o Sub-Task 3.2.1.1: Woolpert to Prepare for Data Migration Workshops
o Sub-Task 3.2.1.2: Client PM to Prepare Site for Workshops (Client-Owned Task)
o Sub-Task 3.2.1.3: Woolpert to Facilitate Data Migration Workshops
- Sub-Task 3.2.1.3.1: Lucity Work Orders and Inspections (On-Site Task)
o Sub-Task 3.2.1.4: Document Data Conversion Workshop Findings and Decisions
o Sub-Task 3.2.1.5: Submit Draft Data Conversion Plan Documentation to Client PM
o Sub-Task 3.2.1.6: Client Technical Team to Review Draft Data Conversion Plan (Client-
Owned Task)
o Sub-Task 3.2.1.7: Woolpert to Facilitate Data Conversion Plan Remote Review Meeting
with Client Technical Team
o Sub-Task 3.2.1.8: Woolpert to Update Draft Data Conversion Plan Based on Review Com-
ments
o Sub-Task 3.2.1.9: Woolpert to Submit Updated Data Conversion Plan to Client PM
Attachment number 1 \nPage 30 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 26
· Sub-Task 3.2.2: Migrate Legacy Data Sets to Cityworks AMS Database
o Sub-Task 3.2.2.1: Client to Generate Flat Files of Legacy Application Data Sets (Client-
Owned Task)
o Sub-Task 3.2.2.2: Client to Provide Legacy Data Flat Files to Woolpert (Client-Owned
Task)
o Sub-Task 3.2.2.3: Woolpert to Configure Data Migration Environment on Woolpert Servers
o Sub-Task 3.2.2.4: Woolpert to Develop, Test, and Refine Data Loading Scripts
o Sub-Task 3.2.2.5: Woolpert to Perform Test Data Conversion Load to Cityworks AMS Data-
base in Test Environment
o Sub-Task 3.2.2.6: Woolpert to Review and Analyze Test Data Migration Results
o Sub-Task 3.2.2.7: Client to Clean-Up Data as Required (Client-Owned Task)
o Sub-Task 3.2.2.8: Woolpert to Update Data Conversion Scripts as Required
o Sub-Task 3.2.2.9: Woolpert to Reload Updated Data in Test Environment
o Sub-Task 3.2.2.10: Woolpert to Facilitate Data Conversion Remote Review Meeting with
Client Technical Team
Deliverables
· One Woolpert data conversion expert will facilitate a series of on-site data review workshops,
over the course of up to three (3) consecutive business days, to review and analyze the Lucity
data sets
· Woolpert will prepare a draft data conversion plan and submit to the Client project manager
· Woolpert will facilitate a remote data conversion plan review meeting, up to two (2) hours in
duration, with the Client technical team
· Woolpert will update the data conversion plan based on the outcome of the review meeting
and re-submit to the Client project manager
· Woolpert will develop a fully tested Extract, Transform, and Load (ETL) process documented
and ready to be used for a final data loading at system go-live
Assumptions
· All data to be converted will be provided to Woolpert in an appropriate digital format
· All data scrubbing and prep work will be performed by the Client
· All data will have appropriate primary and foreign key relationships
· All related data will have appropriate feature IDs capable of tying it to asset features in the
Cityworks / GIS databases
Client Responsibilities
· Participate in the on-site data conversion workshops
· Perform all data prep, scrubbing, and extraction of data from source databases
· Review and comment upon the data conversion plan
TASK 3.3: DEVELOP CUSTOM REPORTS AND DASHBOARDS
Woolpert will catalogue all of the necessary reports learned throughout document discovery, work-
shops, and other various project meetings. Once the reports have been prioritized, Woolpert’s imple-
mentation / report development team will subsequently deploy as many of the identified reports as
possible within the allocated budget. Woolpert will utilize either Crystal Reports or Sequel Server Re-
Attachment number 1 \nPage 31 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 27
porting Services to configure and deploy the resultant reports. The reports will be reviewed with Client
staff through a series of in-process development reviews. Woolpert will incorporate requested changes
into the reports. The reports will be tested as part of the overall User Acceptance Testing efforts.
Related sub-tasks are as follows:
· Sub-Task 3.3.1: Client to Provide Woolpert a Prioritized List of Reports (Client-Owned Task)
· Sub-Task 3.3.2: Woolpert to Review Reports Provided by Client
· Sub-Task 3.3.3: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 3.3.4: Woolpert to Develop Custom Reports
· Sub-Task 3.3.5: Woolpert to Facilitate In-Process Review Meetings with Client Technical
Team
o Sub-Task 3.3.5.1: In-Process Report Development Review Meeting #1
o Sub-Task 3.3.5.2: In-Process Report Development Review Meeting #2
o Sub-Task 3.3.5.3: In-Process Report Development Review Meeting #3
· Sub-Task 3.3.6: Configure and Test Reports in Development Environment
· Sub-Task 3.3.7: Update Reports Based on Feedback from Review Meetings
Deliverables
· Woolpert will develop as many custom reports as can be achieved within the allocated budget
of 176 man-hours (inclusive of discovery, development, and review)
· Woolpert will facilitate up to three in-process review meetings, each up to one (1) hour in du-
ration, over the course of report development
Assumptions
· Some reports may not be able to be developed until all of the system integrations have been
fully tested and deployed to the Development environment
Client Responsibilities
· Provide a prioritized list of reports or development consideration
· Participate in the remote in-process review meetings
TASK 3.4: DEVELOP AND DEPLOY MOBILE AMS APPLICATIONS
This is a place holder until discussions with client staff as to how they desire to deploy mobile City-
works (real-time connected using Cityworks Server AMS, disconnected using Cityworks Anywhere, real-
time connected using third party software)
Related sub-tasks are as follows:
Deliverables
· 1
· 2
Assumptions
· 1
Attachment number 1 \nPage 32 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 28
· 2
Client Responsibilities
· 1
· 2
TASK 3.5: PHASE 3 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 3.6: PHASE ACCEPTANCE AND CLOSE
This is the Phase exit document that the Client project manager signs indicating Woolpert has deliv-
ered the Phase 3 services in accordance with the Scope of Work and Project Plan. Phase 4 of this
scope will not begin until Phase 3 has been approved by the Client.
Attachment number 1 \nPage 33 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 29
PHASE 4 – SYSTEM DEPLOYMENT
TASK 4.1: DEVELOP TEST PLAN
The focus of system testing efforts is to thoroughly test the
newly installed / configured Cityworks Server AMS solution
and ensure all delivered functionality (application workflows,
templates, reports, interfaces) are properly functioning.
Woolpert will take the lead on developing a Testing and Ac-
ceptance Plan. The Plan will derive its focus from the previ-
ously prepared Cityworks Configuration documents. Function-
al metrics that the Cityworks configuration must successfully
achieve prior to being promoted to the Client’s production
environment will be defined. Additionally test scenarios, de-
signed to step Client Testers through the User Acceptance
Testing (UAT) process will be developed as part of this plan.
Final plan contents will be per common agreement between
the Client testing team and Woolpert and will serve as the
“script” for testing and approving the system configuration.
The test plan will address the core Cityworks configuration.
Once the Testing Plan has been approved by all parties, the
Client testing team will undertake the user acceptance test-
ing activities defined within the plan. Woolpert will provide
ad-hoc remote support during the Client’s testing activities.
Additionally, upon the completed testing, and at specific in-
testing milestones defined within the plan, Woolpert will
make the required configuration updates / modifications /
corrections to achieve testing acceptance.
The Client testers (Cityworks users) will “step” the Cityworks
configuration through the test scripts defined within the
Testing and Acceptance Plan. The test scenarios will be
marked as either “pass” or “fail” with appropriate notes and screen shots provided to Woolpert for
resolution. Testing and related configuration updates will continue until acceptable performance is
achieved as defined within the Testing and Acceptance Plan. During testing, a regular scheduled phone
meeting will be held to review issues and resolutions.
Related sub-tasks are as follows:
· Sub-Task 4.1.1: Woolpert to Develop Draft User Acceptance Test (UAT) Plan
· Sub-Task 4.1.2: Woolpert to Submit Draft UAT Plan to Client PM
· Sub-Task 4.1.3: Client Technical Team to Review Draft UAT Plan (Client-Owned Task)
· Sub-Task 4.1.4: Woolpert to Facilitate Remote Review Meeting with Client Technical Team
· Sub-Task 4.1.5: Woolpert to Update Draft UAT Plan per Client Comments
· Sub-Task 4.1.6: Woolpert to Submit Updated UAT Plan to Client PM
Deliverables
· Woolpert will prepare and deliver the draft Testing and Acceptance Plan to the Client project
manager.
· Woolpert will facilitate a remote review meeting, up to two (2) hours in duration, with the Cli-
ent testing team.
Figure 5: System Deployment
Attachment number 1 \nPage 34 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 30
· Woolpert will update the testing and Acceptance Plan per the results of the review meeting
and re-submit to the Client project manager
Assumptions
· The Testing and Acceptance Plan will be developed per common agreement between the Client
and Woolpert.
Client Responsibilities
· The Client’s project manager and members of the testing team must thoroughly review and
understand the Testing and Acceptance Plan.
TASK 4.2: PROVIDE TESTER TRAINING
It will be the responsibility of the Client to select a number of end-users who will provide testing of the
newly configured Cityworks PLL system. In order to effectively test the system in accordance with the
testing plan, training will be provided to these end-users. The training will consist of four (4) consecu-
tive business days of training. The following training will include the following:
· Training Course 1 – System Administration ............................................... 8 hours
· Training Course 2 – Work Management .................................................... 8 hours
· Training Course 3 – Storeroom .............................................................. 4 hours
· Training Course 4 - Custom Application Interface Training ............................ 4 hours
Related sub-tasks are as follows:
· Sub-Task 4.2.1: Woolpert to Prepare Training Materials
· Sub-Task 4.2.2: Client PM to Prepare Client Site for Training (Client-Owned Task)
· Sub-Task 4.2.3: Woolpert to Provide On-Site Training
o Sub-Task 4.2.3.1: Training Course 1 – System Administration (On-Site Task)
o Sub-Task 4.2.3.2: Training Course 2 – Work Management (On-Site Task)
o Sub-Task 4.2.3.3: Training Course 3 – Storeroom (On-Site Task)
o Sub-Task 4.2.3.4: Custom Application Interface Training (On-Site Task)
Deliverables
· Woolpert’s Project Manager will deliver the necessary training materials to the Client’s project
manager. Preparation and delivery of training materials shall be within two (2) business days
prior to the scheduled start of on-site training activities.
· Woolpert project team members will prepare and deliver training as detailed above.
Assumptions
· The Client understands that failure to provide the Client testing team with the appropriate
training documents will impact Woolpert’s ability to properly train these users in the time al-
lotted for classroom training.
· The Client understands that failure to properly prepare the training site and ensuring adequate
available training resources will result in the Woolpert – Client training team being unable to
provide the required training to the Client testers.
· The Client understands that failure to properly prepare for and participate in the training ses-
sions will significantly impact the Client testing team’s ability to effectively make use of the
configured Cityworks Server AMS application.
Attachment number 1 \nPage 35 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 31
Client Responsibilities
· Distribute training materials to the Client testing team prior to the scheduled training sessions.
· Ensure training room is prepared in advance.
· The Client’s project manager and testing team must thoroughly review and understand the
training syllabus developed by Woolpert.
· Secure an appropriate training facility suitable for participants,
· Schedule and accommodate the appropriate Client testing team members such that they are
available, without undue interruption, for the required number of days.
TASK 4.3: USER ACCEPTANCE TESTING IN DEVELOPMENT ENVIRONMENT
Once the Testing Plan has been approved by all parties, the Client testing team will undertake the user
acceptance testing activities defined within the plan. Woolpert will provide ad-hoc remote support
during Client-owned testing activities. Additionally, upon the completed testing, and at specific in-
testing milestones defined within the plan, Woolpert will make the required configuration updates /
modifications / corrections to achieve testing acceptance.
Client testers will “step” the Cityworks Server AMS configurations through the test scripts defined with-
in the Testing and Acceptance Plan. The test scenarios will be marked as either “pass” or “fail” with
appropriate notes and screen shots provided to Woolpert for resolution. Testing and related configura-
tion updates will continue until acceptable performance is achieved as defined within the Testing and
Acceptance Plan. During testing, a regular scheduled phone meeting will be held to review issues and
resolutions.
Related sub-tasks are as follows:
· Sub-Task 4.3.1: Client Testing Team to Perform User Acceptance Testing (Client-Owned
Task)
· Sub-Task 4.3.2: Woolpert to Provide Remote Testing Support
· Sub-Task 4.3.3: Woolpert to Update AMS and Related Application Configurations per Testing
Results
o Sub-Task 4.3.3.1: Cityworks AMS Configuration
o Sub-Task 4.3.3.2: Custom Application Interfaces Configuration
o Sub-Task 4.3.3.3: Configuration Documentation
Deliverables
· Woolpert will provide up to forty (40) hours of remote ad-hoc UAT support
· Woolpert will update the Cityworks Server AMS configuration based on UAT results
· Woolpert will update the custom application interfaces based on UAT results
· Woolpert will update the configuration documentation based on UAT results and updated con-
figurations
Assumptions
· Client UAT efforts will remain focused on the scripts and criteria defined in the UAT Plan
Client Responsibilities
· Set-up and administer adequate testing facilities
· Manage the testing process
Attachment number 1 \nPage 36 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 32
· Coordinate and schedule testing participants
· Testing participants shall actively participate in testing activities
TASK 4.4: PROVIDE END-USER TRAINING
Completion of the training efforts will result in Client system administrators and end-users being pro-
vided the training necessary to manage (administrators) and use (end-users) the configured Cityworks
Server AMS and integrated applications in an effective manner such that the Client’s over-arching busi-
ness objectives can be met through use of the newly configured system.
Woolpert team members will co-facilitate a series of Train-the-Trainer training classes. Each class will
be facilitated on-site at the Client’s identified training facility. Prior to the training, Woolpert will pre-
pare a training syllabus detailing each topic to be covered.
We have devised our Train-the-Trainer plan to accommodate training up to ten (10) Clientteam mem-
bers to be able to train other system users.
We did not include the Warehouse Managers or Warehouse Stockers in the Train-the-Trainer program.
Woolpert will be able to provide them all with the requisite Cityworks Storeroom training at one time
through a traditional classroom training program.
Woolpert will provide the full suite of Cityworks Server AMS (and related applications) training to the
Client’s identified trainers. Immediately following this training, Woolpert will lead the first round of
end-user training sessions (teaching the same material the Client trainers just learned) with support
being provided by the newly trained Client staff. Upon completion of this first round of end-user train-
ing, the Client trainers will proceed to undertake the remainder of the end-user training.
While this formalized end-user training occurs just prior to go-live, Client system administrators will
have already participated in the following training during prior project phases:
· Software installation and configuration training (knowledge transfer)
· Core Team training (system exposure prior to configuration workshops)
· Multiple System Configuration workshops (in which the software is used extensively)
· Multiple software demonstrations
· Tester training
Related sub-tasks are as follows:
· Sub-Task 4.4.1: Woolpert to Prepare Training Materials
· Sub-Task 4.4.2: Client PM to Prepare Client Site for Training (Client-Owned Task)
· Sub-Task 4.4.3: Woolpert to Provide On-Site Trainer Training
o Sub-Task 4.4.3.1: Train-the-Trainer Class 1 - Cityworks Designer and Administrator Train-
ing (10 Trainers) (On-Site Task)
o Sub-Task 4.4.3.2: Train-the-Trainer Class 2 - Cityworks Service Requests, Work Orders,
and Inspections Training (10 Trainers) (On-Site Task)
· Sub-Task 4.4.4: Woolpert to Provide On-Site End-User Training
o Sub-Task 4.4.4.1: End-User Class 1 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (On-Site Task)
o Sub-Task 4.4.4.2: End-User Class 2 - Cityworks Storeroom Training (10 Users) (On-Site
Task)
o Sub-Task 4.4.4.3: End-User Class 3 - Cityworks-CCTV Integration Training (10 Users) (On-
Site Task)
· Sub-Task 4.4.5: City Trainers to Provide End-User Training
Attachment number 1 \nPage 37 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 33
o Sub-Task 4.4.5.1: End-User Class 4 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
o Sub-Task 4.4.5.2: End-User Class 5 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
o Sub-Task 4.4.5.3: End-User Class 6 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
o Sub-Task 4.4.5.4: End-User Class 7 - Cityworks Service Requests, Work Orders, and In-
spections Training (20 Users) (Client-Owned Task)
Deliverables
· Preparation of training materials
· Provision of training, as more fully detailed above
Assumptions
· The Client has an adequate training facility that can accommodate the resultant number of
staff to be trained
· Upon completion of two full rounds of training, Client trainers will be able to further train their
end-users with little to no support
Client Responsibilities
· Secure an appropriate training facility
· Coordinate and schedule training participants
· Training participants shall actively participate in training activities
TASK 4.5: PROVIDE GO-LIVE SUPPORT
Immediately following the Cityworks Training, Woolpert will provide on-site System Go-Live support in
order to assist with the successful start-up of the Cityworks system. During this time, Woolpert’s Senior
Systems Analyst and a Systems Analyst will assist the Client’s end-users and system administrators with
site-specific configuration issues. Additional coaching and supplemental training services will also be
provided during this time.
In preparation for go live, Woolpert’s Senior Systems Analyst will work on-site with the Client’s project
manager and IT support staff to ensure that all terminals requiring access to the Cityworks application
are tested for connectivity; all terminals requiring the ability to print documents are tested for con-
nectivity; and all system user accounts are tested for login ability. Additionally, as part of the go-live
preparation activities, Woolpert’s Senior Systems Analyst will migrate the configured and approved
Cityworks database from the Development environment to the Production environment. During this
time a Senior Developer will work with the Senior Systems Analyst to migrate the integration efforts to
the production environment.
During the first week of live Cityworks operations, Woolpert’s Senior Systems Analyst and Systems Ana-
lyst will provide the on-site support required to coach new users and provide detailed technical sys-
tems support. This support will occur between the hours of 8:00 am and 5:00 pm local time Monday
through Friday of the first week of production. Scheduling variances can be facilitated by Woolpert to
accommodate the Client schedules.
Related sub-tasks are as follows:
· Sub-Task 4.5.1: Woolpert to Migrate AMS Applications and Databases to Production Envi-
ronment (On-Site Task)
Attachment number 1 \nPage 38 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 34
· Sub-Task 4.5.2: Woolpert to Perform Data Load to Production Environment AMS Database
(On-Site Task)
· Sub-Task 4.5.3: Woolpert to Provide One Week of On-Site Go-Live Support (On-Site Task)
· Sub-Task 4.5.4: Woolpert to Provide One Week of Remote Post Go-Live Support
Deliverables
· Woolpert will migrate all applications and databases from Development to Production environ-
ment
· Woolpert will perform a final data load of converted legacy data sets to Production database
· A Woolpert Senior Systems Analyst and System Analyst will be provided on site for up to forty
(40) hours each to support system go-live activities
· Woolpert will provide up to twenty (20) hours of remote post go-live support during the first
week of full system use immediately following the go-live activities.
Assumptions
· The Client’s project manager will provide project sign-off within agreed upon timeframe fol-
lowing Go-Live.
Client Responsibilities
· The Client’s project manager and IT support staff should equally assist in administering the Go-
Live tasks to make sure it is clear to the End-Users that the Client is internally capable of sup-
porting the newly deployed Cityworks Server AMS solution. The Client system administrators
and IT support staff will benefit from learning basic Cityworks AMS troubleshooting routines
during this time.
TASK 4.6: PHASE 4 QUALITY CONTROL
Woolpert technical resources, not regularly involved with this implementation will perform independ-
ent quality review of the work processes and deliverable products in accordance with the Woolpert
Total Quality Plan.
TASK 4.7: PHASE ACCEPTANCE AND CLOSE
This is the Phase 4 exit document that the Client signs indicating Woolpert has delivered the Phase 4
services in accordance with the Scope of Work. After the phase 4 has been approved by the Client,
Woolpert will provide a project close document for signature by the Client, signifying that all items
listed within this scope of work have been completed.
Attachment number 1 \nPage 39 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 35
PHASE 5 – EXTENDED SUPPORT
To be Defined – Discussion of what would go here.
Attachment number 1 \nPage 40 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 36
CITYWORKS AMS SOFTWARE LICENSING
Azteca Systems, Inc. is offering two Cityworks Serve AMS software licensing options detailed as follows:
• Option 1 – Utility Department Enterprise License Agreement (ELA) to include unlimited Server
AMS, Desktop, Storeroom, CCTV, Equipment Manager, Contracts, Basic Work Order API, Service Re-
quest API, and Mobile log-ins (utility department staff only). The annual cost of this option (as an
ELA) is $59,640.00.
• Option 2 – Utility Department Site License to include unlimited Server AMS, Desktop, Storeroom,
CCTV, Equipment Manager, Contracts, Basic Work Order API, Service Request API, and Mobile log-
ins (utility department staff only). The initial (first year) cost of this option is $176,995.00 with an
annual maintenance and support fee (beginning in the second year) of twenty percent of the li-
cense fee ($35,399).
The Site License option requires a greater up-front software license fee investment, but offers a lower
total cost of ownership over a six year period.
Cityworks licensing fees were developed by Azteca Systems, Inc. and are based on the following system
statistics:
• Augusta – Richmond County Government population of 195,000
• 71,000 water connections
• 57,000 sewer connections
A formal software quote from Azteca will be provided.
Attachment number 1 \nPage 41 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 37
PROJECT COSTS
Estimated Project Costs are as follows:
Task Cost
PROJECT ROLL-UP: $629,135.00
SOFTWARE COSTS ......................................................................................$176,995.00
PROJECT MANAGEMENT ...............................................................................Included
PHASE 1: IMPLEMENTATION PLANNING ............................................................ $69,130.00
Task 1.1: Conduct Pre-Planning Discovery ..................................................... $13,240.00
Task 1.2: Install and Configure Core Cityworks AMS Software in a Sandbox Envi-
ronment ................................................................................. $3,540.00
Task 1.3: Conduct Core Team Training ........................................................ $4,320.00
Task 1.4: Conduct Business Process Reviews .................................................. $48,030.00
PHASE 2: SYSTEM DESIGN AND CONFIGURATION ................................................ $122,280.00
Task 2.1: Prepare Configuration Documentation ............................................. $8,480.00
Task 2.2: Core Cityworks AMS Configuration .................................................. $72,750.00
Task 2.3: Cityworks Storeroom Configuration................................................. $21,880.00
Task 2.4: Cityworks AMS - CCTV Integration Configuration ................................ $7,300.00
Task 2.5: Review and Approval of Updated System and Configuration Documenta-
tion ....................................................................................... $4,920.00
Task 2.6: Provide Cityworks AMS Software Demonstrations ................................ $6,960.00
PHASE 3: ADVANCED AMS FUNCTIONALITY DESIGN AND CONFIGURATION ................. $184,070.00
Task 3.1: Application Interfaces ................................................................ $121,030.00
Task 3.2: Perform Data Conversion of Legacy Data .......................................... $35,950.00
Task 3.3: Develop Custom Reports and Dashboards ......................................... $27,090.00
PHASE 4: SYSTEM DEPLOYMENT ..................................................................... $76,660.00
Task 4.1: Develop Test Plan ...................................................................... $12,780.00
Task 4.2: Provide Tester Training ............................................................... $7,070.00
Task 4.3: User Acceptance Testing ............................................................. $16,880.00
Task 4.4: Provide End-User Training ............................................................ $18,490.00
Task 4.5: Provide Go-Live Support .............................................................. $21,420.00
Attachment number 1 \nPage 42 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 38
Woolpert’s current rate schedule, for non-scoped implementation services offered on a Time & Materi-
al basis, are as listed in the following table. These rates are valid through December 31, 2013.
Resource Name Hourly Rate
Practice Leader ...........................................................$220.00/hr
Project Director ...........................................................$203.00/hr
Project Manager ..........................................................$184.00/hr
Group Manager ............................................................$184.00/hr
Subject Matter Specialists ..............................................$215.00/hr
Senior Developer ..........................................................$175.00/hr
Developer ................................................................$150.00/hr
Senior Systems Analyst ..................................................$145.00/hr
System Analyst ............................................................$130.00/hr
Admin .......................................................................$80.00/hr
Attachment number 1 \nPage 43 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 39
ESTIMATED RESOURCE USAGE BY STAFF TYPE
The following table details the estimated number of hours per staff position required to deliver the
required implementation services
Resource Name Estimated Hours
Project Director ...........................................................32.0
Project Manager ...........................................................422.5
Group Manager ............................................................10.0
Senior Developer ..........................................................178.0
Developer ................................................................550.0
Senior Systems Analyst ...................................................923.5
System Analyst .............................................................712.5
Admin ................................................................14.0
Attachment number 1 \nPage 44 of 45
Item # 19
Cityworks Enterprise Asset Management System Implementation
Scope of Work
City of Augusta, Georgia – Utilities Department
July 2, 2013 40
PROJECT SCHEDULE
A Microsoft Project Schedule Gantt Chart, indicating appropriate project milestones and critical path,
will be developed once a final Scope of Work has been determined. The above detailed Scope of Work,
as presented, can be delivered within fifty (55) weeks of receipt of a Notice-to-Proceed.
Attachment number 1 \nPage 45 of 45
Item # 19
Request for Qualifications
Request for Qualifications will be received at this office until Wednesday, January 16, 2013 @ 11:00 a.m. for
furnishing:
RFQ Item #12-221 Work Order & Asset Management Software for Augusta Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December
28, 2012 @ 5:00 p.m. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 6, 13, 20, 27, 2012
Metro Courier December 12, 2012
cc: Tameka Allen Deputy Administrator
Michael Blanchard Information Technology
Russell Thies Utilities Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 19
VENDORS Attachment B E-Verify SAVE Form Addendum 1 Original 7 Copies
PSD SOFTWARE
3855 SHALLOWFORD ROAD
SUITE 325
MARIETTA, GA 30062
Yes 453502 Yes Yes Yes Yes
LUCITY, INC.
10561 BARKLEY, SUITE 500
OVERLAND PARK, KS 66212 Yes 314856 Yes Yes Yes Yes
MAINT STAR
28 HAMMOND, SUITE D
IRVINE, CA 92618
Yes/No
Bus Lic.
No/Non-
Compliant Yes Yes Yes Yes
ASSETWORKS, INC
998 OLD EAGLE SCHOOL
WAYNE, PA 19087
Yes 332629 Yes Yes Yes Yes
COHESIVE
125 TOWNPARK DRIVE,
SUITE 240
KENNESAW, GA 30144
Yes 398204 Yes Yes Yes Yes
TIMMONS GROUP
1001 BOULDERS PARKWAY
RICHMOND, VA 23225
Yes 632524 Yes Yes Yes Yes
WOOLPERT
116 INVERNESS DRIVE EAST
ENGLEWOOD, CO 80112
Yes 11815 Yes Yes Yes Yes
RFQ Opening
RFQ Item #12-221
Work Order & Asset Management Software
for Augusta, Georgia - Utilities Department
RFQ Due: Wednesday, January 16, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 19
Attachment number 4 \nPage 1 of 1
Item # 19
Evaluation Criteria PTS
PSD SOFTWARE
3855
SHALLOWFORD
ROAD
SUITE 325
MARIETTA, GA
30062
LUCITY, INC.
10561 BARKLEY,
SUITE 500
OVERLAND PARK,
KS 66212
ASSETWORKS, INC
998 OLD EAGLE
SCHOOL
WAYNE, PA 19087
COHESIVE
125 TOWNPARK
DRIVE, SUITE 240
KENNESAW, GA
30144
TIMMONS GROUP
1001 BOULDERS
PARKWAY
RICHMOND, VA
23225
WOOLPERT
116 INVERNESS
DRIVE EAST
ENGLEWOOD, CO
80112
1. User-Friendliness of Product (intuitive,
clean, uncluttered user interface, etc.)
20 14.0 11.8 12.0 11.5 13.8 13.8
2. Mobility of Application (real-time
capability, iOS or Android-capable app)20 13.3 10.8 9.8 9.8 12.3 12.3
3. Geographic Information System (GIS)
interoperability (interface with ESRI ARCGIS
and Augusta’s existing GIS infrastructure)
20 13.3 12.3 13.3 13.8 14.5 14.5
4. Technical Infrastructure of Product
(Browser-based interface, easily deployed
software application, interoperability with
peripheral devices, etc.)
20 14.0 13.0 12.5 12.8 14.0 14.0
5. Vendor Stability and Reliability
(number of customers, number of years in
business, customer service, etc.)
20 14.8 13.0 14.8 12.5 15.8 16.8
Total 100 69.3 60.8 62.3 60.3 70.3 71.3
3.0 4.8 4.5 5.8 1.8 1.3
Cumulate Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
Presentations
Cumulative Phase I - Evaluation Sheet - RFQ Item #12-221
Work Order & Asset Management Software
for the City of Augusta - Utilities Department
Comments:At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
5
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
9
Attachment number 6 \nPage 1 of 7
Item # 19
Attachment number 6 \nPage 2 of 7
Item # 19
Attachment number 6 \nPage 3 of 7
Item # 19
Attachment number 6 \nPage 4 of 7
Item # 19
Attachment number 6 \nPage 5 of 7
Item # 19
Attachment number 6 \nPage 6 of 7
Item # 19
Attachment number 6 \nPage 7 of 7
Item # 19
Attachment number 7 \nPage 1 of 4
Item # 19
Attachment number 7 \nPage 2 of 4
Item # 19
Attachment number 7 \nPage 3 of 4
Item # 19
Attachment number 7 \nPage 4 of 4
Item # 19
Commission Meeting Agenda
10/1/2013 2:00 PM
GDOT Local Maintenance and Improvement Grant (LMIG) Application
Department:Abie Ladson, PE Director
Caption:Motion to approve/ratify the application from GDOT for Local
Maintenance and Improvement Grant (LMIG), to be used for
Belair Road construction, as requested by AED. (Approved by
Engineering Services Committee September 23, 2013)
Background:GDOT recently made changes to its State Aid Program and
restructured it as “Local Maintenance and Improvement Grant
(LMIG).” LMIG is an annual formula-based grant from GDOT
that is funded through the motor fuel tax. Grant funds are typically
used to supplement local projects for road/drainage improvement
and road resurfacing efforts based on priority. Each year Augusta
is eligible to receive approximately $1.5 million through this
LMIG Program.
Analysis:GDOT will review submitted local projects and make final
determination as to which project to fund based on priority,
condition, project readiness, and funds availability. Currently the
Belair Road Improvements Construction Project cost estimate is
$5.9 million, with only $1.7 million available. The $1.5 million
LMIG will be used to supplement this cost. Belair Road is
scheduled to bid in January 2014.
Financial Impact:City of Augusta AED will receive 1.5 million (LMIG); negative
financial impact.
Alternatives:1). Approve/Ratify the application from GDOT for Local
Maintenance and Improvement Grant (LMIG), to be used for
Belair Road construction, as requested by AED. 2). Do not
approve and identify alternate funds for supplementing Belair
Road construction, and do not claim future LMIG Funds that are
designated for Augusta.
Recommendation:Approve alternative #1.
Cover Memo
Item # 20
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Commission Meeting Agenda
10/1/2013 2:00 PM
On-Call Tree and Roadway Vegetation Maintenance
Department:Abie Ladson, PE Director
Caption:Motion to approve the continued funding of the current On-Call
Tree Removal Services Contract in the amount of $200,000,
and the On-Call Vegetation Maintenance Contract in the amount
of $500,000 from the Transportation Investment Act (TIA)
discretionary account. Funding is solely for the purposes of
hazardous tree removal and pruning; and vegetation maintenance
along the county’s roadway system, which is within the criteria of
transportation discretionary fund usage, as requested by AED.
(Approved by Engineering Services Committee September 23,
2013)
Background:The city continues to be challenged with the maintaining of both
our urban forests and roadway shoulders.
The majority of the trees within the downtown area were planted
in the early 20th Century and are rapidly approaching the end of
their respective life spans. Added to the danger of falling
altogether, these trees pose a high probably of losing limbs.
Thereby having the potential to cause accidents/fatalities and most
assuredly traffic delays to clear debris and/or major property
damage claims against the county as evidenced by recent litigation
in Savannah.
Moreover, the increased rainfall of 2013 has resulted in a
significant increase in vegetation growth along the county’s
rights-of-way that has impacted the capacity of our roadway
stormwater ditch systems as well as overgrowth around
intersections limiting sight distances and creating safety issues.
The purpose of this item is to continue the On-Call contracts and
supplement existing staff services to improve our tree
maintenance and hazardous tree removal as well as roadway
vegetation services.
Analysis:Augusta, Georgia is currently under contract until December 31,
2014 with Big Dog Tree and Stump, Arbor Equity, and Southern
Arbor Tree Care for tree services and Augusta Lawn Care for
roadway vegetation maintenance. Cover Memo
Item # 21
Financial Impact:Funds are available through the TIA discretionary account.
Alternatives:1) Approve caption 1. 2) Do not approve project
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
TIA Discretionary Account
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#N/A. This project proposes to continue funding
of the current On-Call Vegetation Maintenance from the Transprotation Investment Act (TIA)
discretionary account. Funding will be used for vegetation maintenance along the County's
roadway system, which is within the criteria of transportation discretionary fund usage.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
500,000$
TIA Discrectionary 275,000$
TIA Discrectionary 500,000$
1,275,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies 1,275,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Vegetation Maintenance
(Bid 12-152)
Fund Balance
Change Number THREE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference
this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 21
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Vegetation Maintenance
(Bid 12-152)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference
this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Fund Balance (500,000) (500,000)
TIA (275,000) (275,000)
TIA (500,000) (500,000)
TOTAL SOURCES: (775,000) (500,000) (1,275,000)
USE OF FUNDS
101-041260-5223114 500,000 500,000
TIA 241-0411110/5223114 275,000 275,000
TIA 241-0411110/5223114 500,000 500,000
TOTAL USES:$775,000 500,000$ 1,275,000$
Change Number Three
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 21
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#N/A. This project proposes to establish requested
contract services to supplement existing staff services to improve our tree maintenance and
hazardous tree services. Funding is available in the Transportation Investment Act (TIA)
accounts in the amount of $200,000. Also continue funding the current contract services to
Big Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree Care subject to receipt
of signed contracts and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Tree Removal Phase VI 1,000,000$
General Fund 72,000$
TIA Funds 200,000$
1,272,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Tree Removal, Pruning and Replacement
(Bid 11-137)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 2 \nPage 1 of 2
Item # 21
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Tree Removal, Pruning and Replacement
(Bid 11-137)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT NEW
SOURCE OF FUNDS CPB ADDITION CPB
TREE REMOVAL, REPLACEMENT
PHASE VI ($1,000,000) ($1,000,000)
GENERAL FUND (2012) ($72,000)($72,000)
TIA FUNDS ($200,000) ($200,000)
TOTAL SOURCES: ($1,072,000) ($1,272,000)
USE OF FUNDS
REPAIR/MAINTENANCE
328-041110-52.22199 $1,072,000 $200,000 $1,272,000
TOTAL USES:
1.13.2012
Attachment number 2 \nPage 2 of 2
Item # 21
Commission Meeting Agenda
10/1/2013 2:00 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between George Bowen, as owner, and Augusta,
Georgia, as optionee, in connection with the Marks Church Road
Reconstruction Project, 0.008 acre (366.85 sq. ft.) in fee more or
less and N/A acre of permanent easement, more or less; and
(1,075.02 sq. ft.) of temporary construction easement, more or
less, and N/A temporary driveway easement on Project Marks
Church Road Reconstruction, from property located at: 2906 Raes
Creek Road, private, at the purchase price of
$1,800.00. (Approved by Engineering Services Committee
September 23, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way and
easement to Augusta, Georgia, for the Marks Church Road Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
209825201-52.12116 325-041120-52.12116
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 22
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 2
Item # 22
Attachment number 1 \nPage 2 of 2
Item # 22
Commission Meeting Agenda
10/1/2013 2:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between James C. Folk as Successor Trustee to the
James M. Green Trust, as owner, and Augusta, Georgia, as
optionee, in connection with the Belair Road Improvement
Project, consisting of (1,642 sq. ft.) in fee, more or less, and (110
sq. ft.) of permanent easement, more or less; and (1,390 sq. ft.) of
temporary construction easement, more or less, on Project the
Belair Road Improvement, from property located at: 3840 Belair
Road, private, at the purchase price of $2,754.00. (Approved by
Engineering Services Committee September 23, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
2018233332-5212122 323041110-5212122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 23
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Attachment number 1 \nPage 1 of 2
Item # 23
Attachment number 1 \nPage 2 of 2
Item # 23
Commission Meeting Agenda
10/1/2013 2:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Claude Robert Wilkes, Sr., and Barbara A.
Wilkes, as owner, and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project, consisting
of (N/A sq. ft.) in fee, more or less, and (1,050 sq. ft.) of
permanent easement, more or less; and (1,050 sq. ft.) of temporary
construction easement, more or less, on Project the Belair Road
Improvement, from property located at: 3830 Belair Road, private,
at the purchase price of $1,950.00. (Approved by Engineering
Services Committee September 23, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 24
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 2
Item # 24
Attachment number 1 \nPage 2 of 2
Item # 24
Commission Meeting Agenda
10/1/2013 2:00 PM
Ratification of Emergency Project at Berkman Rd./Washington Rd. (Pump Station)
Department:Augusta Utilities Department
Caption:Motion to approve $144,548.45 payment to Blair for emergency
support services, to provide appropriate fire protection and water
quality in the Berckmans Road area(Approved by Engineering
Services Committee September 23, 2013) .
Background:To assure appropriate fire protection and water quality in the
Berckmans Road vicinity additionalwater pressure capacity
needed to be made available immediately. Last year's repairs to
the watermain serving the area did not result in a permanent
solution. A new pump station needed to be inplace and functional
prior to the influx of people associated with the Masters Golf
Toumament. Design efforts were completed and appropriate pump
specifications and control functionswere identified to assure
construction of the needed pump station. Blair Construction
whoexecuted the previous repairs in the same general area and
was very familiar with the water maincomponents/ pump station
installation was available and needed to execute this project.
Analysis:Due to the emergency of the situation AUD instructed Blair to
mobilize to the area in question and address the infrastructure
problem. AUD has since paid Blair for their services.
Financial Impact:Funds for this work are available in account 506043410-5223220.
The total cost for the work performed by Blair was $144,548.45
Alternatives:No alternatives are recommended.
Recommendation:We recommend that the commission approves the ratification of
emergency pump installation at Berkman Road Tank
Funds are Available
in the Following
Accounts:
Funds for this work are available in account 506043410-5223220.
Cover Memo
Item # 25
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Augusta Utilities Department
Tom Wiedmeier, P.E., Director
Jerry Delaughter, P.E., Assistant Director
MEMO
DATE: February 1,2013
TO: Geri Sams, Procurement Director
FROM: Tom Wiedmeier, P.E., Utilities Director ~
Engineering and Construction Division
360 Bay Street, Suite 180
Augusta, Georgia 30901
(706) 312-4132 Fax (706) 312-4133
SUBJECT: Emergency Project @ Berckmans Rd.lWashington Rd. (pump Station)
To assure appropriate fire protection and water quality in the Berckmans Road vicinity additional
water pressure capacity needs to be made available immediately. Last year's repairs to the water
main serving the area did not result in a permanent solution. A new pump station needs to be in
place and functional prior to the influx of people associated with the Masters GolfToumament.
Design efforts have been completed and appropriate pump specifications and control functions
have been identified to assure construction ofthe needed pump station. Blair Construction who
executed the previous repairs in the same general area and is very familiar with the water main
components/ pump station installation is available and needed to execute this project.
With the best interest of the City of Augusta in mind, I request authority to proceed with this
emergency action under the Task Order Program previously approved by the Commission.
-(~"b .L-.-J~
Tom Wiedmeier, P.E., Director
Attachment number 1 \nPage 1 of 1
Item # 25
Commission Meeting Agenda
10/1/2013 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held September 17, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Commission Meeting Agenda
10/1/2013 2:00 PM
Pension Committee
Department:
Caption:Motion to adopt an Ordinance to Amend the GMEBS II Plan
regarding conversion of unused sick leave toward retirement
credit. This plan covers members of the former Planning and
Zoning Department. (Approved by Commission September 17,
2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
Attachment number 1 \nPage 1 of 9
Item # 27
Attachment number 1 \nPage 2 of 9
Item # 27
Attachment number 1 \nPage 3 of 9
Item # 27
Attachment number 1 \nPage 4 of 9
Item # 27
Attachment number 1 \nPage 5 of 9
Item # 27
Attachment number 1 \nPage 6 of 9
Item # 27
Attachment number 1 \nPage 7 of 9
Item # 27
Attachment number 1 \nPage 8 of 9
Item # 27
Attachment number 1 \nPage 9 of 9
Item # 27
Attachment number 2 \nPage 1 of 36
Item # 27
Attachment number 2 \nPage 2 of 36
Item # 27
Attachment number 2 \nPage 3 of 36
Item # 27
Attachment number 2 \nPage 4 of 36
Item # 27
Attachment number 2 \nPage 5 of 36
Item # 27
Attachment number 2 \nPage 6 of 36
Item # 27
Attachment number 2 \nPage 7 of 36
Item # 27
Attachment number 2 \nPage 8 of 36
Item # 27
Attachment number 2 \nPage 9 of 36
Item # 27
Attachment number 2 \nPage 10 of 36
Item # 27
Attachment number 2 \nPage 11 of 36
Item # 27
Attachment number 2 \nPage 12 of 36
Item # 27
Attachment number 2 \nPage 13 of 36
Item # 27
Attachment number 2 \nPage 14 of 36
Item # 27
Attachment number 2 \nPage 15 of 36
Item # 27
Attachment number 2 \nPage 16 of 36
Item # 27
Attachment number 2 \nPage 17 of 36
Item # 27
Attachment number 2 \nPage 18 of 36
Item # 27
Attachment number 2 \nPage 19 of 36
Item # 27
Attachment number 2 \nPage 20 of 36
Item # 27
Attachment number 2 \nPage 21 of 36
Item # 27
Attachment number 2 \nPage 22 of 36
Item # 27
Attachment number 2 \nPage 23 of 36
Item # 27
Attachment number 2 \nPage 24 of 36
Item # 27
Attachment number 2 \nPage 25 of 36
Item # 27
Attachment number 2 \nPage 26 of 36
Item # 27
Attachment number 2 \nPage 27 of 36
Item # 27
Attachment number 2 \nPage 28 of 36
Item # 27
Attachment number 2 \nPage 29 of 36
Item # 27
Attachment number 2 \nPage 30 of 36
Item # 27
Attachment number 2 \nPage 31 of 36
Item # 27
Attachment number 2 \nPage 32 of 36
Item # 27
Attachment number 2 \nPage 33 of 36
Item # 27
Attachment number 2 \nPage 34 of 36
Item # 27
Attachment number 2 \nPage 35 of 36
Item # 27
Attachment number 2 \nPage 36 of 36
Item # 27
Commission Meeting Agenda
10/1/2013 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28