HomeMy WebLinkAbout2013-09-03-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
9/3/2013
5:00 PM
INVOCATION:
Dr. George Robertson, Pastor, First Presbyterian Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Presentation from the Augusta Arts in the Heart regarding their
upcoming 2013 Festival - Celebration of Community.
Attachments
CONSENT AGENDA
(Items 1-10)
PLANNING
1. ZA-R-230 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by amending
Section 21-1 (b) – Permitted Uses by adding Group Day Care Homes
and Day Care Centers. (Approved by the Commission August 20, 2013
- second reading)
Attachments
PUBLIC SERVICES
2. Motion to approve of the Federal Aviation Administration (FAA) Grant
for the Airport Master Plan Update. (This item was received by the
Airport the morning the 26th of August 2013 and must be returned to the
FAA by the 12th of September 2013. Due to the time constraints the
agenda item was not processed through regular meeting channels.)
(Approved by Public Services Committee August 26, 2013)
Attachments
ADMINISTRATIVE SERVICES
3. Motion to direct the Law Department and DBE Director to meet and
come back with a finished product at the next legal meeting regarding
Augusta, Georgia's DBE Program for federally assisted contracts in order
to comply with the Department of Transportation's program and update
of the DBE rules 49 CFR Part 23. (Approved by Administrative
Services Committee August 26, 2013)
Attachments
4. Motion to approve Laney Walker/Bethlehem Revitalization Project –
Bridge Loan request of $2,500,000.00 and return whatever amount is not
used; task the Administrator, Finance Department and Mr. Wheeler to
identify an additional funding stream to continue the LW/B Project and
bring back recommendation in six months; and to determine whether it is
more economical to bring the consulting task in-house rather than
outsourcing it. (Approved by Administrative Services Committee
August 26, 2013)
Attachments
ENGINEERING SERVICES
5. Motion to approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering and Augusta Utilities
Departments for Haynes Station, Phase 2A, including Pullman Circle and
a portion of Rosland Circle in Phase I.(Approved by Engineering
Services Committee August 26, 2013)
Attachments
6. Motion to determine that a portion of Deans Bridge Road, as shown on
the attached plat (Right-of-Way between 3343 Deans Bridge Road and
3341 Deans Bridge Road) has ceased to be used by the public to the
extent that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best public
interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to
be quit-claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for existing or
future utilities as directed by Augusta Engineering Department and
Augusta Utilities Department. (Approved by Engineering Services
Committee August 26, 2013)
Attachments
7. Motion to determine that Telfair Lane, as shown on the attached plat has Attachments
ceased to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with
the abandoned property to be quit-claimed to the appropriate party(ies),
as provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department. (Approved
by Engineering Services Committee August 26, 2013)
8. Motion to approve a resolution creating street lighting districts.
(Approved by Engineering Services Committee August 26, 2013)
Attachments
PETITIONS AND COMMUNICATIONS
9. Motion to approve the minutes of the regular meeting of the
Commission held August 20, 2013 and Special Called Legal Meeting
held August 20, 2013.
Attachments
SUBCOMMITTEE
Ethics Reform Study Subcommittee
10. Motion to approve an Ordinance to amend the Augusta, GA Code Article
One, Chapter One, Sections 1-1-23, 1-1-26 and 1-1-27 relating to county
employees or public officials participating directly or indirectly in
procurement contracts and rules of conduct for employees and public
officials of Augusta; to provide for hearing procedures for alleged ethical
violations; to provide for additional penalties for ethical violations; to
repeal all Code sections and Ordinances and parts of Code sections and
Ordinances in conflict herewith; to provide an effective date and for
other purposes. (Approved by the Commission August 20, 2013 -
second reading)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
9/3/2013
AUGUSTA COMMISSION
REGULAR AGENDA
Upcoming Meetings
www.augustaga.gov
9/3/2013
(Items 11-13)
PUBLIC SERVICES
11. An Ordinance to Amend the Augusta, GA Code Title One Chapter Two
Article One Section 1-2-2 Relating to the Time for Commission
Meetings of the Augusta, Georgia Board of Commissioners; To Repeal
All Code Sections and Ordinances and Parts of Code Sections and
Ordinances in Conflict Herewith; To Provide an Effective Date and For
Other Purposes. (No recommendation from Public Services
Committee August 26, 2013)
Attachments
PUBLIC SAFETY
12. Motion to approve an agreement between the State Court of Richmond
County and Sentinel Probation Services for the year 2013-2014. (No
recommendation Public Safety Committee August 26, 2013)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
13. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
9/3/2013 5:00 PM
Invocation
Department:
Caption:Dr. George Robertson, Pastor, First Presbyterian Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
9/3/2013 5:00 PM
Greater Augusta Arts Council
Department:
Caption:Presentation from the Augusta Arts in the Heart regarding their
upcoming 2013 Festival - Celebration of Community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
9/3/2013 5:00 PM
ZA-R-230
Department:Planning Commission
Caption: ZA-R-230 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by
amending Section 21-1 (b) – Permitted Uses by adding Group Day
Care Homes and Day Care Centers. (Approved by the
Commission August 20, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Sections 21 – Neighborhood Business and 26 – Special Exceptions
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 21-1(b) – Neighborhood Business
(33) Group day care homes and day care centers.
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
9/3/2013 5:00 PM
Federal Aviation Administration (FAA) Grant
Department:Augusta Regional Airport
Caption:Motion to approve of the Federal Aviation Administration (FAA)
Grant for the Airport Master Plan Update. (This item was received
by the Airport the morning the 26th of August 2013 and must be
returned to the FAA by the 12th of September 2013. Due to the
time constraints the agenda item was not processed through regular
meeting channels.) (Approved by Public Services Committee
August 26, 2013)
Background:The Augusta Regional Airport applied for a grant from the FAA to
assist with the cost of the Master Plan Update. The Augusta
Aviation Commission has already approved the application for the
FAA Grant and the Work Authorization for the project pending
these Federal Grant Proceeds.
Analysis:The Airport Master Plan has not been updated since 2001. Since
then there has been several construction projects.
Financial Impact:The FAA has agreed to fund part of the above titled project with a
grant in the amount of $568,401.00.
Alternatives:Deny request.
Recommendation:Accept the FAA Grant for the Airport Master Plan Update in the
amount of $568,401.00.
Funds are Available
in the Following
Accounts:
551081304/3313111 90% of the project expense with account
551081304/5412110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
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Item # 4
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Item # 4
Commission Meeting Agenda
9/3/2013 5:00 PM
An Ordinance to Amend the Augusta, GA Code Title One Chapter Two Article One Section 1-2-2
Relating to the Time for Commission Meetings of the Augusta, Georgia Board of Commissioners
Department:Law
Caption:An Ordinance to Amend the Augusta, GA Code Title One Chapter
Two Article One Section 1-2-2 Relating to the Time for
Commission Meetings of the Augusta, Georgia Board of
Commissioners; To Repeal All Code Sections and Ordinances and
Parts of Code Sections and Ordinances in Conflict Herewith; To
Provide an Effective Date and For Other Purposes. (No
recommendation from Public Services Committee August 26,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
ORDINANCE NO. __________________
AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE CHAPTER
TWO ARTICLE ONE SECTION 1-2-2 RELATING TO THE TIME FOR COMMISSION
MEETINGS OF THE AUGUSTA, GEORGIA BOARD OF COMMISSIONERS; TO
REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN
EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, Section 1-2-2 of the AUGUSTA, GA CODE currently states that “[r]egular
Commission meetings shall be held on the first and third Tuesday of each month at 5:00 pm at
the Municipal Building;” and
WHEREAS, on July 16, 2013, the Commission voted to modify the start time for regular
Commission meetings to 2:00 pm; and
WHEREAS, it is the desire of the Commission to amend AUGUSTA, GA CODE Section 1-
2-2 to be consistent with its July 16, 2013 vote.
THE AUGUSTA, GEORGIA COMMISSION hereby ordains as follows:
SECTION 1. Augusta, GA Code Section 1-2-2 as forth in the Augusta, GA Code, re-adopted
July 10, 2007, is hereby amended by striking this section in its entirety as set forth in “Exhibit A”
hereto. A new Code Section 1-2-2 is hereby inserted to replace the repealed Code Section as set
forth in “Exhibit B” hereto.
SECTION 2. This ordinance shall become effective upon approval.
SECTION 3. All ordinances, parts of ordinances, policies, and procedures concerning the time
or location of Commission, Committee, or Legal meetings in conflict herewith are hereby
repealed.
Adopted this ____ day of _______________, 2013.
______________________________
David S. Copenhaver
As its Mayor
Attest:
________________________________
Lena J. Bonner, Clerk of Commission
1st Reading:______________________
2nd Reading:______________________
Attachment number 1 \nPage 1 of 3
Item # 5
Exhibit A
STRIKE:
Sec. 1-2-2. Meeting-Time and place; committees.
(a) Regular Commission meetings shall be held on the first and third Tuesday of each month
at 5:00 p.m. at the Municipal Building, in the Lee Beard Commission Chambers or such
other Commission Chambers as may be created in the future.
(b) Regular Commission meetings for legal matters and matters requiring urgent approval
shall be held on the second and last Monday of every month at 12:00 p.m. (noon) at the
Municipal Building, in the Lee Beard Commission Chambers or such other Commission
Chambers as may be created in the future.
(c) All regular Committee meetings shall be held on the second and last Monday of every
month beginning at 12:45 p.m. at the Municipal Building, in the Lee Beard Commission
Chambers or such other Commission Chambers as may be created in the future.
(d) Other called meetings of the Commission and Committees and the subject, dates and time
of these meetings may be scheduled as needed and notification of such meetings shall be
provided to the public in advance as required by law.
(e) If there is a necessity to change the time and date of the regular meeting of the
Commission or Committees or of any specially called meeting or any Legal meeting, this
shall be done by request of the Mayor or a majority of the members of the Commission,
provided a majority of the Commissioners can attend the meeting which shall be held on
a different day and shall be given the notice herein required.
(f) The Commission may hold such additional meetings as shall be deemed necessary when
called by the Mayor or a majority of the members of the Commission, provided all
members shall have been notified at least twenty-four (24) hours in advance of the special
meeting. Provided, further, that a majority of the Commission may convene the same in
extraordinary session for emergency business, such a natural disaster or civic disturbance,
whenever in their judgment it may be necessary.
(g) Any action taken at any committee meeting (other than to postpone the agenda item to
the next, or a future, committee meeting) shall be placed on the agenda of the regular
meeting, regular called meeting, or special meeting of the full Commission for approval
of the action of the committee.
Attachment number 1 \nPage 2 of 3
Item # 5
Exhibit B
REPLACE WITH:
Sec. 1-2-2. Meeting-Time and place; committees.
(a) Regular Commission meetings shall be held on the first and third Tuesday of each month
at 2:00 p.m. at the Municipal Building, in the Lee Beard Commission Chambers or such
other Commission Chambers as may be created in the future.
(b) Regular Commission meetings for legal matters and matters requiring urgent approval
shall be held on the second and last Monday of every month at 12:00 p.m. (noon) at the
Municipal Building, in the Lee Beard Commission Chambers or such other Commission
Chambers as may be created in the future.
(c) All regular Committee meetings shall be held on the second and last Monday of every
month beginning at 12:45 p.m. at the Municipal Building, in the Lee Beard Commission
Chambers or such other Commission Chambers as may be created in the future.
(d) Other called meetings of the Commission and Committees and the subject, dates and time
of these meetings may be scheduled as needed and notification of such meetings shall be
provided to the public in advance as required by law.
(e) If there is a necessity to change the time and date of the regular meeting of the
Commission or Committees or of any specially called meeting or any Legal meeting, this
shall be done by request of the Mayor or a majority of the members of the Commission,
provided a majority of the Commissioners can attend the meeting which shall be held on
a different day and shall be given the notice herein required.
(f) The Commission may hold such additional meetings as shall be deemed necessary when
called by the Mayor or a majority of the members of the Commission, provided all
members shall have been notified at least twenty-four (24) hours in advance of the special
meeting. Provided, further, that a majority of the Commission may convene the same in
extraordinary session for emergency business, such a natural disaster or civic disturbance,
whenever in their judgment it may be necessary.
(g) Any action taken at any committee meeting (other than to postpone the agenda item to
the next, or a future, committee meeting) shall be placed on the agenda of the regular
meeting, regular called meeting, or special meeting of the full Commission for approval
of the action of the committee.
Attachment number 1 \nPage 3 of 3
Item # 5
Commission Meeting Agenda
9/3/2013 5:00 PM
DBE Program Update
Department:
Caption:Motion to direct the Law Department and DBE Director to meet and
come back with a finished product at the next legal meeting regarding
Augusta, Georgia's DBE Program for federally assisted contracts in order
to comply with the Department of Transportation's program and update of
the DBE rules 49 CFR Part 23. (Approved by Administrative Services
Committee August 26, 2013)
Background:The Law Department submitted a DBE Program to this commission on
3/12/2012, which was approved and signed by the Mayor. FTA
submitted a letter July 2013 indicating Augusta, Georgia - Augusta Public
Transportation DBE Program was not approved. FTA provided a sample
copy of the required language and identified several areas of concerns.
The DBE Liaison has revised and completed the DBE Program based on
49 CFR, Part 26 guidelines and addressed all identified concerns.
Analysis:None
Financial Impact:Augusta, Georgia may potentially lose federal funding.
Alternatives:Deny the Motion to Amend.
Recommendation:Approve the Motion to Amend
Funds are Available in
the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
9/3/2013 5:00 PM
Laney Walker/Bethlehem (LW/B) Revitalization Project – Bridge Loan Request
Department:Housing and Community Development Department (AHCDD)
Caption:Motion to approve Laney Walker/Bethlehem Revitalization Project
– Bridge Loan request of $2,500,000.00 and return whatever
amount is not used; task the Administrator, Finance Department and
Mr. Wheeler to identify an additional funding stream to continue
the LW/B Project and bring back recommendation in six months;
and to determine whether it is more economical to bring the
consulting task in-house rather than outsourcing it. (Approved by
Administrative Services Committee August 26, 2013)
Background:To continue the redevelopment of the Laney Walker and
Bethlehem Historic Districts respectively, additional capital is
needed to keep existing momentum and to assist with an array of
project development related expenses(see attached budget) critical
to continuing the redevelopment work and our commitments (to
partners) in several developmental nodes to include most notably:
Pine Street/11th Street/12th Street
New Construction and Restoration of Single Family
Homes on Pine Street and Eleventh (11th) Street,
Homeowner Rental Rehabilitation Projects on Eleventh
(11th) Street,
Market Rate Rental Projects on Twelfth (12th) Street.
Twiggs Circle
Phase 2 –
Acquisition/Demolition/Construction/Restoration/Other
of the 1400 block of Twiggs Street;
These Phase 2 actions will compliment Phase 1,
a partnership with the Augusta Housing
Authority, in which we are newly constructing
sixteen (16) duplexes and eight (8) single family
housing units. Phase 1 has already begun.
Holley Street Commons
New Construction of Single Family Homes,
Sound Wall Barrier – design (of) and construction (of).
Note: See Budget for Detailed Listing of All Projects
Cover Memo
Item # 7
To date, our success is the result of a strategy that has been very
carefully implemented, that has yielded noticeable neighborhood
improvements which have been appreciated by citizens of each
respective neighborhood, and acknowledged by redevelopment and
planning professionals both regionally and nationally.
Therefore to continue to build upon this success without pause, we
(Housing and Community Development Department) need your
understanding, commitment and most importantly your support.
The details of the Laney Walker /Bethlehem development for the
period of July 2013 through October 2015 is attached. The details of
the Twiggs Circle project is provided under separate cover.
Analysis:If supported by the Augusta City Commission, the Housing and
Community Development Department will be able to continue the
transformation of Augusta’s Urban Core (Laney Walker &
Bethlehem Historic Districts) into a model city for the 21st century.
Financial Impact:If approved by the City Commission, the Laney Walker/Bethlehem
Revitalization Project will be financially supported by
$2,500,000.00 from a source to be determined by the Administrator
and Finance Director. One hundred percent of the borrowed funding
($2,500,000.00) will be paid at the time of the 2015 bond issuance
closing.
Alternatives:None Recommended.
Recommendation:Accept this Bridge Loan Request (and terms) as presented.
Funds are
Available in the
Following
Accounts:
Not Applicable -- Due to the nature of this request.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
LWB FUNDS NEEDED THROUGH BOND FINANCING
JULY 2013 - OCTOBER 2015
AREA/SERVICE BASIS UNITS BOND OTHER NOTES
PROJECT MANAGEMENT $1,050,000 27 MONTHS - THROUGH OCTOBER 2015
MARKETING $280,000 27 MONTH - THROUGH OCTOBER 2015
HOLLEY STREET COMMONS $240,000 BUILD CUL-DE-SAC
HOLLEY STREET COMMONS $180,000 $180,000 SOUND WALL - DESIGN/BUILD
HOME FUNDED UNITS (3)3 $450,000
THE BOULEVARD $50,000 PLANNING FOR STREETSCAPE "CALMING"
HERITAGE PINE - PHASE I $85,500 2 $171,000 1221 AND 1248 PINE
HERITAGE PINE - PHASE II $85,500 2 $171,000 1244/1246 & 1248 ELEVENTH
$100,000 $100,000 SPRUCE STREET INFRASTRUCTURE
HOME-FUNDED UNITS (4)4 $620,000 1200 BLOCK OF ELEVENTH STREET; PARK
HYDE PARK UNITS (4)4 $380,000 (2) AT ELEVENTH & (2) AT HOLLEY
RENTAL REHAB $200,000
MARKET RATE RENTAL [5]$100,000 POTENITALLY 12TH STREET; 0%, DEF. 7 YRS
TWIGGS CIRCLE - Phase I $300,000 $5,250,000 SOIL and DEMO, (2) PARKS; AHA'S PHASE I
TWIGGS CIRCLE - Phase IIA $85,500 12 $1,026,000 $1,539,000 1400 BLOCK OF TWIGGS; PHASE IIB
$550,000 2 $550,000 INFRASTRUCTURE, CIVIL/NPDES, 2 REHABS
RESTORATIONS $15,000 7 $105,000 STABILIZE
ARCHITECT/ENGINEER $1,086,500 5%$54,325 DESIGN / INFRASTRUCTURE
HISTORICAL TRAIL $50,000 PLANNING
DEMOLITIONS $250,000 50 UNITS
ACQUISTION/PROPERTY MAINTENANCE $800,000
New Bond Units 25 Bond Cost $5,157,325 $8,759,000
Total Units 36 $13,916,325 Total Development Cost
$5,157,325 BOND COST CREDITS
COST ASSUMPTIONS PER HOUSE -$1,125,000 SALES PROCEEDS
25% TO GC/PURCHASER 45,000$ -$680,000 HOUSING AUTHORITY REIMBURSEMENT
BUYER'S GAP 35,000$ -$85,000 ENGINEERING (FOR TWIGGS ST. LOTS)
INTEREST 5,500$ -$220,000 CDBG HOLLEY COMMONS INFRASTRUCTURE
85,500$ -$325,000 BALANCE AVAILABLE 2010 BOND ISSUE
$2,722,325
CONTINGENCY (10%)$272,233
TOTAL GAP $2,994,558 22% OF TOTAL DEVELOPMENT COST
NOTE: THE 'OTHER' COLUMN INCLUDES PROJECTS FUNDED BY CDBG, 'HOME', PAY-AS-YOU-GO, HOUSING AUTHORITY AND HYDE PARK BUDGETS
REVISED: 07-11-2013
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Commission Meeting Agenda
9/3/2013 5:00 PM
Agreement with Sentinel Probation Services LLC
Department:Clerk of Commission
Caption:Motion to approve an agreement between the State Court of
Richmond County and Sentinel Probation Services for the year
2013-2014. (No recommendation Public Safety Committee
August 26, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
9/3/2013 5:00 PM
Haynes Station Phase 2-A and a Portion of Phase I
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering
and Augusta Utilities Departments for Haynes Station, Phase 2A,
including Pullman Circle and a portion of Rosland Circle in Phase
I.(Approved by Engineering Services Committee August 26,
2013)
Background:The final plat for Haynes Station, Phase 2A, was approved by the
Commission on June 10, 2013. The subdivision design and plat
for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors.The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Haynes Station, Phase 2A, including
Pullman Circle and a portion of Rosland Circle in Phase I. 2. Do
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not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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SUBDIVISION: Hayne’s Station, Phases 2A & I
RESOLUTION ADDING ROAD TO THE
AUGUSTA-RICHMOND COUNTY ROAD SYSTEM
WHEREAS, Rosland Circle is an existing road in Richmond County, Georgia, open to public
usage; and
WHEREAS, Augusta, Georgia desires to make Rosland Circle a part of its County Road System.
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission of Augusta, Georgia, that
Rosland Circle is hereby added to its official County Road System of Record, being described as follows and as
shown on the attached sketch map or plat showing the approximate alignment and location of said Road.
(a) Points of beginning and ending:
Beginning at the S right of way of Hatton Ct.,
Continuing 578’+ S along Rosland Circle
Beginning at E right of way of Rosland Circle
Continuing 836’+ E along Rosland Circle to intersection
At cul-de-sac, continuing 197’+ S along Rosland Circle.
Beginning at NE right of way of Rosland Circle,
Continuing 101’+ NE to and including cul-de-sac.
(b) Length of road to nearest 1/100th mile:
0.32 mile
(c) Width & type of road surface:
31 feet from back of curb to back of curb;
Type E asphalt
(d) Right-of-Way:
60 foot
The Augusta Commission is hereby directed to forward a certified copy of this resolution to:
Georgia Department of Transportation, Road Inventory Section District 2, Post Office Box 8, Tennille, Georgia
31089.
Adopted this ______ day of __________________, 20____.
AUGUSTA, GEORGIA
BY: _______________________
As Its Mayor
Attest: ____________________
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1 SUBDIVISION: Hayne’s Station, Phase I
RESOLUTION ADDING ROAD TO THE
AUGUSTA-RICHMOND COUNTY ROAD SYSTEM
WHEREAS, Pullman Circle is an existing road in Richmond County, Georgia, open to public
usage; and
WHEREAS, Augusta, Georgia desires to make Pullman Circle a part of its County Road System.
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission of Augusta, Georgia, that
Pullman Circle is hereby added to its official County Road System of Record, being described as follows and as
shown on the attached sketch map or plat showing the approximate alignment and location of said Road.
(a) Points of beginning and ending:
Beginning at the N right of way of Hatton Ct.,
Ending Continuing 130’+ N
(b) Length of road to nearest 1/100th mile:
0.025 mile
(c) Width & type of road surface:
31 feet from back of curb to back of curb;
Type E asphalt
(d) Right-of-Way:
60 foot
The Augusta Commission is hereby directed to forward a certified copy of this resolution to:
Georgia Department of Transportation, Road Inventory Section District 2, Post Office Box 8, Tennille, Georgia
31089.
Adopted this ______ day of __________________, 20____.
AUGUSTA, GEORGIA
BY: _______________________
As Its Mayor
Attest: ____________________
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Commission Meeting Agenda
9/3/2013 5:00 PM
Road Abandonment
Department:Law
Caption:Motion to determine that a portion of Deans Bridge Road, as
shown on the attached plat (Right-of-Way between 3343 Deans
Bridge Road and 3341 Deans Bridge Road) has ceased to be used
by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-
2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department. (Approved by Engineering
Services Committee August 26, 2013)
Background:Ritaben S. Patel has requested that a portion of Deans Bridge
Road, as shown on the attached plat (Right-of- Way between 3343
Deans Bridge Road and 3341 Deans Bridge Road) be abandoned
in order to develop an entire parcel for his convenience store. The
abandonment request has been reviewed by all essential county
departments and administrators and approvals were received to
this abandonment request. The legal description and plat of said
portion of Deans Bridge Road are attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that a portion of Deans
Bridge Road be abandoned.
Recommendation:Approve determination and request for abandonment of a portion
of Deans Bridge Road pursuant to O.C.G.A. §32-7-2, with the
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abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and an easement(s) as directed by the
Augusta Engineering Department and the Augusta Utilities
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
9/3/2013 5:00 PM
Road Abandonment
Department:Law
Caption:Motion to determine that Telfair Lane, as shown on the attached
plat has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest,
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law and
an easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by
Engineering Services Committee August 26, 2013)
Background:Brandenburg-Walker Street, LLC has requested that Telfair Lane,
as shown on the attached plat be abandoned due to the fact that the
property is an old alleyway which currently bisects their parcels.
The abandonment request has been reviewed by all essential
county departments and administrators and approvals were
received to this abandonment request. The legal description and
plat of said portion of Telfair Lane are attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b) (1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Telfair Lane be
abandoned.
Recommendation:Approve determination and request for abandonment of Telfair
Lane, with public hearing to be held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies) as
allowed by law, and an easement(s) as directed by the Augusta
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Engineering Department and the Augusta Utilities Department to
be retained over the entire abandoned portion for existing or future
utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
9/3/2013 5:00 PM
Street Lighting
Department:
Caption:Motion to approve a resolution creating street lighting districts.
(Approved by Engineering Services Committee August 26,
2013)
Background:The Engineering Department has been petitioned by the citizens
requesting street lighting in their neighborhood pursuant to a 1971
Commission Resolution authorizing the creating of Street
Lighting Districts. The petitioners agree to pay for all costs
associated with the installation, ongoing maintenance and energy.
Analysis:Currently, street lighting is non-existing in these areas. Street
lighting has been an effective measure to increase pedestrian and
vehicular safety, assist in crime prevention, and to promote
businesses and community pride.
Financial Impact:Street Lighting Districts are funded by a self supporting fund.
Street Lighting charges vary based on the type lighting requested
or required, billable front footage, and light wattage and spacing.
Costs for the subject districts follow: District No. 329 E—
Manchester $1.35 per front Ft. District No. 283 C-Spirit Point
$ .60 per front Ft. District No. 347-Spring Creek $1.35 per front
Ft. District No. 338 F Walton Acres $ .60 per front Ft. District No.
346 McCoy’s Creek $1.15 per front Ft. District No. 345 Haynes’s
Station Dr. $1.15 per front Ft. District No. 318 D Elderberry $1.15
per front Ft.
Alternatives:None
Recommendation:Recommend approval of lighting districts
Funds are Available
in the Following
Accounts:
2760416105233111/Legal Advertising
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REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
9/3/2013 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held August 20, 2013 and Special Called
Legal Meeting held August 20, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
9/3/2013 5:00 PM
Ethics Reform Study Subcommittee
Department:
Caption:Motion to approve an Ordinance to amend the Augusta, GA Code
Article One, Chapter One, Sections 1-1-23, 1-1-26 and 1-1-27
relating to county employees or public officials participating
directly or indirectly in procurement contracts and rules of
conduct for employees and public officials of Augusta; to provide
for hearing procedures for alleged ethical violations; to provide for
additional penalties for ethical violations; to repeal all Code
sections and Ordinances and parts of Code sections and
Ordinances in conflict herewith; to provide an effective date and
for other purposes. (Approved by the Commission August 20,
2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
9/3/2013 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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