HomeMy WebLinkAbout2013-08-06-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
8/6/2013
5:00 PM
INVOCATION:
Dr. C. W. Joyner, Jr., Pastor, Broadway Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. GAII Griffin Athletics International, Inc. RE: Augusta Municipal Golf
Course Proposal.
Attachments
B. Rev. Larry Fryer: RE: Beloved Community.
Attachments
C. Hon. Steven Kendrick, Tax Commissioner. RE: Introduction of Summer
Interns
Attachments
CONSENT AGENDA
(Items 1-35)
PUBLIC SERVICES
1. Motion to approve the 2014 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County. (Approved by Public Services Committee July 29,
2013)
Attachments
2. Motion to approve New Application: A. N. 13 - 21: request by Mat
Saxon for an on premise consumption Beer license to be used in
Attachments
connection with Mag Company, LLC DBA Moe's Southwest Grill
located at 3450 Wrightsboro Rd, Suite #225 D. There will be Sunday
Sales. District 3. Super District 10. (Approved by Public Services
Committee July 29, 2013)
3. Motion to approve New Application: A. N. 13 -22: request by Jignasa
V. Engineer for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Mohini, Inc. located at 1370
Gordon Hwy. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee July 29, 2013)
Attachments
4. Motion to approve New Application: A. N. 13 - 24: request by
Veronica McGuire for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Perseus located at 730 Broad
St. There will be Dance. District 1. Super District 9. (Approved by
Public Services Committee July 29, 2013)
Attachments
5. Motion to approve New Application: A. N. 13 - 23: A request by
Jignasa V. Engineer for a retail package Beer & Wine license to be used
in connection with Mohini, Inc. DBA Motel One located at 1370
Gordon Hwy. District 1. Super District 9. (Approved by Public
Services Committee July 29, 2013)
Attachments
6. Motion to approve the reappointment of Mr. Larry Jones to the
Construction Advisory Board for a four-year term to serve as the Master
Plumber appointee.(Approved by Public Services Committee July 29,
2013)
Attachments
7. Motion to approve Mead & Hunt Work Authorization #5 - Master Plan
Update Project as approved by the Augusta Aviation Commission at
their June 20, 2013 Meeting.(Approved by Public Services Committee
July 29, 2013)
Attachments
8. Motion to provide authorization to Turner Construction Company to
award Bid Package #4 (Electrical and Fire Protection) and Bid Package
#5 (Exterior Skin, Drywall and Elevators) in the amount of $7,088,986,
which provides for ongoing construction of the Augusta Georgia
Attachments
Municipal Building Renovations and Modernization.(Approved by
Public Services Committee July 29, 2013)
9. Motion to approve Reeves Construction Contract Modification #8 as
approved by the Augusta Aviation Commission at their June 20, 2013
meeting. (Approved by Public Services Committee July 29, 2013)
Attachments
10. Motion to approve amendments to Augusta-Richmond County Code
Section 6-6 Secondhand Goods, Article 1 Brokers,so as to provide the
time period for disposing of goods obtained through purchase, credit or
trade; to establish the minimum allowable age for a seller; and text
corrections for clarity. (Approved by the Commission July 16, 2013 -
second reading)
Attachments
11. Motion to approve the expenditure of SPLOST funds dedicated to the
Webster Detention Center Phase II and Renovations for sole source
purchase of two inmate finger print machines in the amount of
$74,261.00 from MorphoTrust USA as requested by the Sheriff’s Office.
(Approved by Public Services Committee July 29, 2013)
Attachments
12. Motion to approve a request by Sandy Black for a Therapeutic Massage
Operators license to be used in connection with Sandy Black, LMT
NCTMB located at 211 Pleasant Home Rd. District 7. Super District 10.
(Approved by Public Services Committee July 29, 2013)
Attachments
ADMINISTRATIVE SERVICES
13. Motion to approve one (1) annual bid item. The item requires
Commission approval due to the fact that purchases on the individual
item $25,000.00 per order. (Approved by Administrative Services
Committee July 29, 2013)
Attachments
14. Motion to approve tasking Law Department and Human Resources to
present to the commission for review options for implementing an
evaluation process for commission's direct reports in the next sixty days
based on the goals and objectives established by the commission at the
retreat in January. (Approved by Administrative Services Committee
Attachments
July 29, 2013)
PUBLIC SAFETY
15. Motion to approve a request from the Richmond County Sheriff's Office
(RCSO) for funding to purchase Mobile Data Computers (MDT's) in the
amount of $35,000.00 through a grant award from the Governor's Office
of Highway Safety (GOHS). (Approved by Public Safety Committee
July 29, 2013)
Attachments
16. Motion to re-appoint Christopher E. James, Fire Chief, to East Central
Georgia Region VI EMS Advisory Council. (Approved by Public
Safety Committee July 29, 2013)
Attachments
17. Motion to approve Augusta, GA entering into an agreement with the
Georgia Department of Transportation to provide Inmate Work Crews to
assist in maintenance of DOT equipment, buildings, right-of-ways, and
public works projects.(Approved by Public Safety Committee July 29,
2013)
Attachments
18. Motion to approve an extension of the current agreement for probation
services between the State Court of Richmond County, Georgia and
Sentinel Offender Services LLC for a two month period of time.
(Approved by Public Safety Committee July 29, 2013)
Attachments
19. Motion to approve a request for a VOCA Grant for the District Attorney
Victim Assistance Program in the amount of $35,261 with a required
match for the period from 10/1/13 through 9/30/14.(Approved by
Public Safety Committee July 29, 2013)
Attachments
FINANCE
20. Motion to approve request from the Augusta Utilities Department-
Facilities Maintenance Division to purchase one (1) maintenance truck.
(Approved by Finance Committee July 29, 2013)
Attachments
21. Motion to approve 2014 Budget Calendar. (Approved by Attachments
Finance Committee July 29, 2013)
22. Motion to approve to lease a landfill compactor from Aljon
Manufacturing for bid item #13-134. (Approved by
Finance Committee July 29, 2013)
Attachments
23. Motion to approve an ordinance to designate “McBean Enterprise
Zone”. (Approved by Commission July 16, 2013 second reading)
Attachments
24. Motion to approve tasking the attorney to meet with the Tax Assessor's
Office in order to clarify what the local laws and state law specify in this
case and whether one law supercedes another so that a decision can be
made regarding a request from Mr. Richard Lee Crawford for a refund
of taxes overpaid for the last three years for property located at 4354
Bath Edie Road, Hephzibah, Ga.(Approved by Finance Committee
July 29, 2013)
Attachments
ENGINEERING SERVICES
25. Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement, (Parcel 052-
0-057-00-0) 3812 Belair Road. (Approved by Engineering Services
Committee July 29, 2013)
Attachments
26. Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement, (Parcel 053-
0-0410-0) 3708 Belair Road.(Approved by Engineering Services
Committee July 29, 2013)
Attachments
27. Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement, (Parcel 053-
0-032-00-0) 3752 Belair Road.(Approved by Engineering Services
Committee July 29, 2013)
Attachments
28. Motion to approve a contract for RFP 12-167, Waste Diversion
Renewable Energy Program to Rational Energy. (Approved by
Attachments
Engineering Services Committee July 29, 2013)
29. Motion to approve funding to Harris Construction in the amount of
$94,933.75 for the costs associated with performing the requirements to
provide asphalt pavement patch repairs, concrete curb and sidewalk
replacement for various Augusta Utilities Projects.(Approved by
Engineering Services Committee July 29, 2013)
Attachments
30. Motion to approve funding for the final phase of the Design Consultant
Services Agreement to Pond and Company, CPB (328-041110-
211828701,211828704) Change Number One and Supplemental
Agreement Number One on the Berckmans Road Widening,
Realignment and Bridge Replacement Project in the amount of
$787,933.40. Project to be funded from SPLOST Phase VI. (Approved
by Engineering Services Committee July 29, 2013)
Attachments
31. Motion to approve Cost Sharing Agreement with Tobacco Augusta
Development, LLC (TAD). (Approved by Engineering Services
Committtee July 29, 2013)
Attachments
32. Motion to approve tasking Mark Johnson, Director of Solid Waste to
meet with Ms. Beaurine Wilkinson in order to try to reach an amenable
solution to the problem with her garbage collection. (Approved by
Engineering Services Committee July 29, 2013)
Attachments
33. Motion to ratify the payment of $122,452.50 to Avrett Plumbing for
emergency support services, pipe lining and/or pipe bursting at sewer
collapses on Polo Road, Polo Court, and Wooten Rd.(Approved by
Engineering Services Committee July 29, 2013)
Attachments
34. Motion to approve cost sharing arrangement for the extension of sewer
to the intersection of Gordon Highway and Barton Chapel Road.
(Approved by Engineering Services Committee July 29, 2013)
Attachments
PETITIONS AND COMMUNICATIONS
35. Motion to approve the minutes of the regular meeting of the
Commission held July 16, 2013 and Special Called Legal Meetings held
July 16 and July 29, 2013.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/6/2013
AUGUSTA COMMISSION
REGULAR AGENDA
8/6/2013
(Items 36-46)
PLANNING
36. Z-13-37 - A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Sarah Ellison, on behalf of Faraj
Zahra, requesting a change of zoning from Zone R-1C (One-family
Residential) to Zone R-3B (Multiple-family Residential)affecting
property containing .19 acres and known as 1136 Beman Street. (Tax
Map 045-2-024-00-0) DISTRICT 1(Deferred from the Commission's
July 16, 2013 meeting.
Attachments
ADMINISTRATIVE SERVICES
37. Consider for approval presentation by Mr. Ellis Albright of the CSRA
Business League regarding minority, women and disadvantaged
businesses. (No recommendation from Administrative Services
Committee July 29, 2013)
Attachments
38. Motion to approve a "No Confidence Vote" relative to the performance
or lack of performance of the Augusta-Richmond County General
Counsel. (Requested by Commissioner Marion Williams)
Attachments
39. AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE
CHAPTER TWO ARTICLE ONE SECTION 1-2-2 RELATING TO THE TIME
FOR COMMISSION MEETINGS OF THE AUGUSTA, GEORGIA BOARD OF
COMMISSIONERS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES
Attachments
AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT
HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER
PURPOSES. (REQUESTED BY COMMISSIONER GRADY SMITH)
PUBLIC SAFETY
40. Motion to approve formalizing into a contract for approval the
recommendations of the Administrator as presented in the July 29th
Public Safety committee regarding the ambulance contract. (Requested
by Commissioner Marion Williams)
Attachments
41. Motion to approve award of Bid item 13-161, toThomson Roofing for
replacement of the roof at the Coroner's office in the amount of
$53,825.
Attachments
SUBCOMMITTEE
Ethics Reform Study Subcommittee
42. Motion to approve the recommendation of the Ethics Reform Study
Subcommittee to allow the sitting president of the Augusta Bar
Association to select a qualified private investigator to conduct a formal
investigation of alleged ethical violations of public officials on behalf of
the Augusta Commission.
Attachments
APPOINTMENT(S)
43. Consider the recommendations of the Community Service Board to
appoint Dr. Franklin McPhail to fill the seat held by Charlene Andress
and Susie Felz to fill the seat held by Dacara Brown to the current
unexpired term (1-yr) and a new three-year term.
Attachments
ADMINISTRATOR
44. Motion to approve resolution approving 2013 Mill Rate.
Attachments
45. Motion to approve the formal plan between the First Tee of Augusta and
the Augusta Municipal Golf Course.
Attachments
Upcoming Meetings
www.augustaga.gov
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
46. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
8/6/2013 5:00 PM
Invocation
Department:
Caption:Dr. C. W. Joyner, Jr., Pastor, Broadway Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
8/6/2013 5:00 PM
GAII.Griffin Athletics, Intl.
Department:
Caption:GAII Griffin Athletics International, Inc. RE: Augusta Municipal
Golf Course Proposal.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 30
Item # 2
Attachment number 1 \nPage 2 of 30
Item # 2
Attachment number 1 \nPage 3 of 30
Item # 2
Attachment number 1 \nPage 4 of 30
Item # 2
Attachment number 1 \nPage 5 of 30
Item # 2
Attachment number 1 \nPage 6 of 30
Item # 2
Attachment number 1 \nPage 7 of 30
Item # 2
Attachment number 1 \nPage 8 of 30
Item # 2
Attachment number 1 \nPage 9 of 30
Item # 2
Attachment number 1 \nPage 10 of 30
Item # 2
Attachment number 1 \nPage 11 of 30
Item # 2
Attachment number 1 \nPage 12 of 30
Item # 2
Attachment number 1 \nPage 13 of 30
Item # 2
Attachment number 1 \nPage 14 of 30
Item # 2
Attachment number 1 \nPage 15 of 30
Item # 2
Attachment number 1 \nPage 16 of 30
Item # 2
Attachment number 1 \nPage 17 of 30
Item # 2
Attachment number 1 \nPage 18 of 30
Item # 2
Attachment number 1 \nPage 19 of 30
Item # 2
Attachment number 1 \nPage 20 of 30
Item # 2
Attachment number 1 \nPage 21 of 30
Item # 2
Attachment number 1 \nPage 22 of 30
Item # 2
Attachment number 1 \nPage 23 of 30
Item # 2
Attachment number 1 \nPage 24 of 30
Item # 2
Attachment number 1 \nPage 25 of 30
Item # 2
Attachment number 1 \nPage 26 of 30
Item # 2
Attachment number 1 \nPage 27 of 30
Item # 2
Attachment number 1 \nPage 28 of 30
Item # 2
Attachment number 1 \nPage 29 of 30
Item # 2
Attachment number 1 \nPage 30 of 30
Item # 2
Commission Meeting Agenda
8/6/2013 5:00 PM
Rev. Larry Fryer
Department:
Caption:Rev. Larry Fryer: RE: Beloved Community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Commission Meeting Agenda
8/6/2013 5:00 PM
Steven Kendrick
Department:
Caption:Hon. Steven Kendrick, Tax Commissioner. RE: Introduction of
Summer Interns
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Commission Meeting Agenda
8/6/2013 5:00 PM
Z-13-37
Department:Planning Commission
Caption: Z-13-37 - A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Sarah Ellison, on
behalf of Faraj Zahra, requesting a change of zoning from Zone
R-1C (One-family Residential) to Zone R-3B (Multiple-family
Residential)affecting property containing .19 acres and known as
1136 Beman Street. (Tax Map 045-2-024-00-0) DISTRICT 1
(Deferred from the Commission's July 16, 2013 meeting.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Commission Meeting Agenda
8/6/2013 5:00 PM
2014 Cooperative Agreement for Senior Nutrition Program
Department:Recreation, Parks and Facilities Department
Caption:Motion to approve the 2014 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County. (Approved by Public Services Committee
July 29, 2013)
Background:Augusta Recreation, Parks and Facilities Department operates
seven senior nutrition sites throughout the city through a
partnership with CSRA Regional Commission which provides
state and federal grant funds to provide over 89,000 meals to
senior citizens including the home delivery program.
Analysis:The agreement provides the mechanism for Augusta to receive
$375,014.85 in 2014.
Financial Impact:Augusta's match for the 2014 agreement is $24,132.35.
Alternatives:1. To approve the 2014 Coperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County. 2. To deny, which would result in forfeiting
grant funds and possibly terminating the program.
Recommendation:1. To approve the 2014 Coperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County.
Funds are Available
in the Following
Accounts:
220054322
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 6
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
8/6/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 13 - 21: request by
Mat Saxon for an on premise consumption Beer license to be used
in connection with Mag Company, LLC DBA Moe's Southwest
Grill located at 3450 Wrightsboro Rd, Suite #225 D. There will be
Sunday Sales. District 3. Super District 10. (Approved by Public
Services Committee July 29, 2013)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $312.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
8/6/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 13 -22: request by
Jignasa V. Engineer for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Mohini, Inc.
located at 1370 Gordon Hwy. There will be Dance. District 1.
Super District 9.(Approved by Public Services Committee July
29, 2013)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2268.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
8/6/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 13 - 24: request by
Veronica McGuire for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Perseus located at
730 Broad St. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee July 29, 2013)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2268.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Commission Meeting Agenda
8/6/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 13 - 23: A request by
Jignasa V. Engineer for a retail package Beer & Wine license to
be used in connection with Mohini, Inc. DBA Motel One located
at 1370 Gordon Hwy. District 1. Super District 9. (Approved by
Public Services Committee July 29, 2013)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 2
Item # 10
Attachment number 1 \nPage 2 of 2
Item # 10
Commission Meeting Agenda
8/6/2013 5:00 PM
Construction Advisory Board
Department:Planning & Development
Caption:Motion to approve the reappointment of Mr. Larry Jones to the
Construction Advisory Board for a four-year term to serve as the
Master Plumber appointee.(Approved by Public Services
Committee July 29, 2013)
Background:The term for Mr. Jones on the Construction Advisory Board
expired February 2013. Mr. Jones is a resident of Augusta and
has volunteered to serve another term. The Construction Advisory
Board recommends that Mr. Jones be re-appointed.
Analysis:The Construction Advisory Board consists of eleven members and
serves in an advisory capacity on matters pertaining to
construction. It will conduct mediation hearings to resolve
differences of opinions in the interpretation of all construction
codes and inspection procedures. The Board will also serve as a
liaison between the City of Augusta and builders, developers,
design professionals and other disciplines involved in the building
industry… The Construction Advisory Board meets bimonthly
beginning in January at the Sand Hills Community Center.
Financial Impact:N/A
Alternatives:Do not appoint Larry Jones to the CAB as the Master Plumber
appointee.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Item # 11
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
8/6/2013 5:00 PM
MEAD & HUNT WORK AUTHORIZATION #5 – MASTER PLAN UPDATE PROJECT
Department:Augusta Regional Airport
Caption:Motion to approve Mead & Hunt Work Authorization #5 - Master
Plan Update Project as approved by the Augusta Aviation
Commission at their June 20, 2013 Meeting.(Approved by Public
Services Committee July 29, 2013)
Background:In an effort to establish a solid plan for development of the
Augusta Regional Airport (Airport) in the future, the Augusta
Regional Airport Commission, operators of the Airport, along
with the Federal Aviation Administration Atlanta Airport District
Office (FAA-ADO) have elected to undertake a study to update
the Master Plan for the Airport.
Analysis:This study will address changes in the Airport’s operational and
environment improvement since the completion of previous
planning process. These changes will include, but are not limited
to: changes in air services patterns; changes in development
priorities’ changes in natural environment and land use
compatibility considerations; and evolving factors related to
proper financial management to enable the airport to meet
operational and capital improvement fiscal needs.
Financial Impact:Mead & Hunt presented a negotiated proposal for a cost not to
exceed $627,557.00.
Alternatives:Deny request.
Recommendation:Recommend the Augusta Commission approve Mead & Hunt
Work Authorization #5 – Master Plan Update, at a cost not to
exceed $627,557.00.
Funds are Available
in the Following
Accounts:
551-08-1304/5412110
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
AGS- Master Plan Update/TO #5. June 13, 2013
WORK AUTHORIZATION # 5
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN: Augusta Regional Airport (AIRPORT)
Augusta, Georgia
AND: Mead & Hunt, Inc. (CONSULTANT)
A Wisconsin Corporation
EFFECTIVE DATE: June ___, 2013
RECITALS
This is the fifth Work Authorization to the Professional Services Agreement dated effective February 27, 2013,
between the Augusta Aviation Commission (OWNER) and Mead & Hunt, Inc. The Professional Services
Agreement effective February 27, 2013, is referred to herein as the Contract.
AGREEMENT
Services to be Provided. The Scope of Services for Work Authorization #5 includes preparation of a Master
Plan Update. The full Scope of Services is defined in Exhibit A.
The services shall be provided on a lump sum basis billed on a percentage complete basis by task. Progress
payments shall be made in accordance with the Contract.
Consideration for
Professional Services
Contract
Length
Master Plan Update $627,557.00 18 months
Attachment number 1 \nPage 1 of 2
Item # 12
AGS- Master Plan Update/TO #5. June 13, 2013
APPROVAL AND ACCEPTANCE: Approval and acceptance of the WORK AUTHORIZATION including any
attachments shall incorporate this document as part of the CONTRACT between the OWNER and the
CONSULTANT date February 27, 2013. All work and services defined in this WORK AUTHORIZATION shall
be performed in accordance with the terms and conditions of the aforementioned CONTRACT between the
OWNER and CONSULTANT.”
AUGUSTA AVIATION COMMISSION
By:
Name: Douglas Lively
Title: Chairman, Augusta Aviation Commission
Date:
By:
Name: Gary LeTellier
Title: Executive Director, Augusta Regional
Airport
Date:
By:
Name: Julie Orwen
Title: Administrative Manager, Augusta Regional
Airport
Date:
MEAD & HUNT, INC.
By:
Name: Gary Siegfried
Title: Manager, Aviation Engineering
Date: June 13, 2013
Attachment number 1 \nPage 2 of 2
Item # 12
Attachment number 2 \nPage 1 of 27
Item # 12
Attachment number 2 \nPage 2 of 27
Item # 12
Attachment number 2 \nPage 3 of 27
Item # 12
Attachment number 2 \nPage 4 of 27
Item # 12
Attachment number 2 \nPage 5 of 27
Item # 12
Attachment number 2 \nPage 6 of 27
Item # 12
Attachment number 2 \nPage 7 of 27
Item # 12
Attachment number 2 \nPage 8 of 27
Item # 12
Attachment number 2 \nPage 9 of 27
Item # 12
Attachment number 2 \nPage 10 of 27
Item # 12
Attachment number 2 \nPage 11 of 27
Item # 12
Attachment number 2 \nPage 12 of 27
Item # 12
Attachment number 2 \nPage 13 of 27
Item # 12
Attachment number 2 \nPage 14 of 27
Item # 12
Attachment number 2 \nPage 15 of 27
Item # 12
Attachment number 2 \nPage 16 of 27
Item # 12
Attachment number 2 \nPage 17 of 27
Item # 12
Attachment number 2 \nPage 18 of 27
Item # 12
Attachment number 2 \nPage 19 of 27
Item # 12
Attachment number 2 \nPage 20 of 27
Item # 12
Attachment number 2 \nPage 21 of 27
Item # 12
Attachment number 2 \nPage 22 of 27
Item # 12
Attachment number 2 \nPage 23 of 27
Item # 12
Attachment number 2 \nPage 24 of 27
Item # 12
Attachment number 2 \nPage 25 of 27
Item # 12
Attachment number 2 \nPage 26 of 27
Item # 12
Attachment number 2 \nPage 27 of 27
Item # 12
Commission Meeting Agenda
8/6/2013 5:00 PM
Motion to Authorize Turner Construction Company (Construction Manager) to Proceed with Contract
Award of Early Release Bid Packages #4 and #5 for the Augusta Georgia Municipal Building
Renovations and Modernization.
Department:Recreation, Parks and Facilities
Caption:Motion to provide authorization to Turner Construction Company
to award Bid Package #4 (Electrical and Fire Protection) and Bid
Package #5 (Exterior Skin, Drywall and Elevators) in the amount
of $7,088,986, which provides for ongoing construction of the
Augusta Georgia Municipal Building Renovations and
Modernization.(Approved by Public Services Committee July
29, 2013)
Background:Turner Construction Company was selected under RFQ 10-195 as
the Construction Manager at Risk for the Augusta Georgia
Municipal Building Renovations and Modernization. This is the
4th and 5th bid package completed by the Design team, led by
Virgo Gambill Architects. Bids were accepted and reviewed by
Turner Construction Company, Virgo Gambill Architects, and the
CIPM.
Analysis:The following is the lowest responsive, responsible bidder, as
determined by Turner Construction Company to perform the
work. The Subcontractor pursuant to Exhibit G is as follows: Bid
Package Company Trade Location 4 R.L. Wiley Electrical
Augusta, GA 4 Key Fire Protection Fire Protection Augusta, GA 5
Glass Service Center Exterior Glazing Augusta, GA 5 Dixie
Membrane Roofing Lawrenceville, GA 5 Miller-Clapperton Metal
Panels Atlanta, GA 5 Premier Elevator Elevators Covington, GA
5 Georgia Drywall Drywall/ACT Augusta, GA The Scope of
Work includes all of the scope identified in each Bid Package for
the project and is within the budgeted amount that was estimated
for this work. Turner Construction Company has included the bid
summary and bid proposals as back-up to support this.
Financial Impact:The amount for Bid Package #4 and #5 is a component of the
Guaranteed Maximum Price (GMP), which is scheduled to be
established and approved in October of 2013. The total GMP is
currently budgeted to not exceed $23,415,885.Cover Memo
Item # 13
Alternatives:1. To Approve motion. 2. Wait until the Guaranteed Maximum
Price is established, which will delay the completion of the
facility.
Recommendation:1. Provide authorization to Turner Construction Company to
award Bid Packages #4 and #5, thus facilitating the start of
purchasing and installation of scope associated with the Bid
Packages for the Municipal Building Renovations and
Modernization project.
Funds are Available
in the Following
Accounts:
Augusta Georgia Municipal Building Renovations and
Modernization: GL –328-05-1120; JL – 212055101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 6
Item # 13
Attachment number 1 \nPage 2 of 6
Item # 13
Attachment number 1 \nPage 3 of 6
Item # 13
Attachment number 1 \nPage 4 of 6
Item # 13
Attachment number 1 \nPage 5 of 6
Item # 13
Attachment number 1 \nPage 6 of 6
Item # 13
Commission Meeting Agenda
8/6/2013 5:00 PM
REEVES CONSTRUCTION CONTRACT MODIFICATION #8 – CLOSEOUT OF FRONT DOOR
IMPROVEMENT PROJECT
Department:Augusta Regional Airport
Caption:Motion to approve Reeves Construction Contract Modification #8
as approved by the Augusta Aviation Commission at their June
20, 2013 meeting. (Approved by Public Services Committee
July 29, 2013)
Background:The original scope of work provided for the construction of the
Front Door Parking Lot Improvements at the Augusta Regional
Airport with a contract amount of $4,310,823.10. Subsequent
contract modifications increased the contract amount to
$4,777,880.96.
Analysis:This modification provides a credit of $632.50 to resolve issues
discovered during the project’s final inspection. This will bring
the total cost of the project to $4,777,248.46.
Financial Impact:Original Contract $4,310,823.10 Previous Contract Modifications
$ 467,057.86 This Contract Modification(credit)$ 632.50 Revised
Contract Total $4,777,248.46
Alternatives:Deny request.
Recommendation:Recommend the Augusta Commission approve Reeves
Construction Contract Modification #8 – Closeout of Front Door
Improvement Project, and accept a credit of $632.50.
Funds are Available
in the Following
Accounts:
551 08 1201-5412110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 10
Item # 14
Attachment number 1 \nPage 2 of 10
Item # 14
Attachment number 1 \nPage 3 of 10
Item # 14
Attachment number 1 \nPage 4 of 10
Item # 14
Attachment number 1 \nPage 5 of 10
Item # 14
Attachment number 1 \nPage 6 of 10
Item # 14
Attachment number 1 \nPage 7 of 10
Item # 14
Attachment number 1 \nPage 8 of 10
Item # 14
Attachment number 1 \nPage 9 of 10
Item # 14
Attachment number 1 \nPage 10 of 10
Item # 14
Commission Meeting Agenda
8/6/2013 5:00 PM
Secondhand Goods Code Amendments
Department:Planning & Development
Caption:Motion to approve amendments to Augusta-Richmond County
Code Section 6-6 Secondhand Goods, Article 1 Brokers,so as to
provide the time period for disposing of goods obtained through
purchase, credit or trade; to establish the minimum allowable age
for a seller; and text corrections for clarity. (Approved by the
Commission July 16, 2013 - second reading)
Background:At the May 7, 2013 meeting the Commission approved amendments
to the Secondhand Goods ordinance so as to include brokers,
pawnbrokers, dealers in precious metals or gems, and itinerant
dealers in precious metals or gems. Once we began enforcing the
amended code the issues with the time period for disposing of
goods, and the minimum allowable age for a seller were realized.
Analysis:The proposed amendments will provide that the Augusta code does
not conflict with State codes that regulate pawnbrokers and dealers
in precious metals or gems.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6
CHAPTER 6 SECONDHAND GOODS, SECTIONS 6-6-11, 6-6-12, 6-6-13, 6-6-17, AND 6-6-
19, SO AS TO PROVIDE THE TIME PERIOD FOR DISPOSING OF GOODS OBTAINED
THROUGH PURCHASE, CREDIT OR TRADE; TO ESTABLISH THE MINIMUM
ALLOWABLE AGE FOR A SELLER; AND FOR TEXT CORRECTIONS; TO
REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS
AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE
AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION
AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL
BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND
ITENERANT DEALERS IN PRECIOUS METALS OR GEMS OPEARATING WITHIN
THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE
AUGUSTA, GA CODE, AS FOLLOWS:
SECTION 1. SECTIONS 6-6-11(a), 6-6-11(b)(2j), 6-6-12(b), 6-6-13, 6-6-17(a)(b), AND 6-6-19
OF AUGUSTA, GA. CODE TITLE SIX, CHAPTER SIX AS SET FORTH IN THE
AUGUSTA, GA. CODE, ARE HEREBY DELETED BY STRIKING THESE SECTIONS.
NEW SECTIONS 6-6-11(a), 6-6-11(b)(2j), 6-6-12(b), 6-6-13, 6-6-17(a)(b), AND 6-6-19 ARE
HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN
“EXHIBIT A” HERETO.
SECTION 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2013.
__________________________ Attest:______________________________
David S. Copenhaver Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
Attachment number 1 \nPage 1 of 4
Item # 15
CERTIFICATIO
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2013
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 1 \nPage 2 of 4
Item # 15
“EXHIBIT A”
Sec. 6-6-11. Recordkeeping Requirements. Brokers and Pawnbrokers.
All Brokers and Pawnbrokers shall maintain records documenting all transactions as follows:
(a) At the time of the actual transaction broker / pawnbrokers shall complete the transaction form
designated by the Sheriff. A broker / pawnbroker shall maintain a copy of the completed
transaction form on the licensed premises for at least 1 year after the date of the transaction.
However, the broker / pawnbroker shall maintain a copy of the transaction form either on
premise or off premise at a location within Richmond County approved by the Sheriff for not
less than 4 years. Such records may be kept electronically as long as a copy of the electronic
records can be provided to the Sheriff or other law enforcement agency upon demand.
(b)(2j). The price paid for the goods purchased or pawned.
All Brokers and Pawnbrokers shall maintain records documenting all pawnshop transactions as
follows:
(a) At the time of the actual transaction pawnbrokers shall complete the transaction form
designated by the Sheriff. A pawnbroker shall maintain a copy of the completed transaction form
on the licensed premises for at least 1 year after the date of the transaction. However, the
pawnbroker shall maintain a copy of the transaction form either on premise or off premise at a
location within Richmond County approved by the Sheriff for not less than 4 years. Such records
may be kept electronically as long as a copy of the electronic records can be provided to the
Sheriff or other law enforcement agency upon demand.
(b)(2 j). The price paid for the goods purchased.
Sec. 6-6-12. Daily accurate report; false statements.
(b) It shall be unlawful for person engaged in the business of broker /pawnbroker to make any
false entry in any report. Any person making any willfully false or misleading statements in the
report shall be punished as provided in section 6-6-22.
(b) It shall be unlawful for person engaged in the business of pawnbroker to make any false
entry in any report. Any person making any willfully false or misleading statements in the report
shall be punished as provided in section 6-6-22.
Sec. 6-6-13. Minors. It is unlawful for any broker, or agent or employee thereof to purchase any
article for resale from any person under 17 years of age or who the broker knows is not the true
owner of such property. It is unlawful for any pawnbroker or agent or employee thereof to accept
a pledge or purchase property from a person under 18 years of age or who the pawnbroker knows
is not the true owner of such property.
It is unlawful for any broker, pawnbroker, or agent or employee thereof to receive any article in
pawn or purchase any article for resale from any person under 17 years of age.
Sec. 6-6-17. Goods held for 10 days; law enforcement holds.
(a) Any broker, pawnbroker, or person operating under a pawnbroker's license who through
buying and/or trading obtains goods, taking full title thereto, the word "goods" being used in the
broadest sense and including all kinds of personal property excluding motor vehicles or motor
vehicle certificates of title, shall hold the goods so taken in purchase and/or trade for at least 10
days before disposing of the goods by sale, transfer, shipment or otherwise.
Attachment number 1 \nPage 3 of 4
Item # 15
(b) The Richmond County Sheriff’s Office has the authority to place property that is the subject
of law enforcement investigation on "law enforcement hold." In that event, the Richmond
County Sheriff’s Office shall notify the broker, pawnbroker, or person operating under a
pawnbroker's license of the need for a police hold and identify all property subject to the police
hold. Upon notification, it shall be the responsibility of the broker, pawnbroker, or person
operating under a pawnbroker's license to maintain the subject property until such time as the
property is released from law enforcement hold status or the property is confiscated as evidence.
Sec. 6-6-17. Goods held for 30 days; law enforcement holds.
a) Any pawnbroker or person operating under a pawnbroker's license who takes goods on pawn
or buys goods, taking full title thereto, the word "goods" being used in the broadest sense and
including all kinds of personal property, shall hold the goods so taken in pawn or purchase for at
least 30 days before disposing of the goods by sale, transfer, shipment or otherwise.
b) The Richmond County Sheriff’s Office has the authority to place property that is the subject
of law enforcement investigation on "law enforcement hold." In that event, the Richmond
County Sheriff’s Office shall notify the pawnbroker of the need for a police hold and identify all
property subject to the police hold. Upon notification, it shall be the responsibility of the
pawnbroker to maintain the subject property until such time as the property is released from law
enforcement hold status or the property is confiscated as evidence.
Sec. 6-6-19. Sale of unredeemed articles; pawner's right of redemption.
Upon the failure of the pawner to redeem the articles pledged at the time agreed on, the
pawnbroker may sell such articles. There shall be a grace period from the maturity date for all
pawn transactions. On pawn transactions involving motor vehicles or motor vehicle certificates
of title, the grace period shall be for 30 calendar days; on all other pawn transactions the grace
period shall be for 10 calendar days. In the event that the last day of the grace period falls on a
day in which the pawnbroker is not open for business, the grace period shall be extended through
the first day following upon which the pawnbroker is open for business. The pawnbroker shall
not sell the pledged goods during the grace period. Provided, further, that the pawner shall have
the privilege of redeeming such articles up to the time of the sale.
Upon the failure of the pawner to redeem the articles pledged at the time agreed on, the
pawnbroker may, after the expiration of 30 days, sell such articles; provided, that six (6) daily
notices of sale are given through two (2) newspapers; provided, further, that the pawner shall
have the privilege of redeeming such articles up to the time of the sale.
Attachment number 1 \nPage 4 of 4
Item # 15
Commission Meeting Agenda
8/6/2013 5:00 PM
Sole Sourcing for Two Fingerprint Machines for the Webster Detention Center Phase II and Renovations
Department:Recreation, Parks and Facilities
Caption:Motion to approve the expenditure of SPLOST funds dedicated to
the Webster Detention Center Phase II and Renovations for sole
source purchase of two inmate finger print machines in the
amount of $74,261.00 from MorphoTrust USA as requested by
the Sheriff’s Office. (Approved by Public Services Committee
July 29, 2013)
Background:Sole sourcing of the above equipment has been requested by the
Sheriff’s Office to maintain standardization with existing
equipment and systems; and has been approved by Chief Pat
Clayton, on behalf of the sheriff, and by Geri Sams of the
Procurement Department.
Analysis:Approving the sole sourcing expenditures will move the process
along with no delays and provide the equipment requested by the
Sheriff’s Office.
Financial Impact:This purchase amount will be funded by the project’s FF & E
budget. The budget is adequate to cover the cost of this purchase.
TOTAL OF PURCHASE IS $ 74,261.00
Alternatives:1. Approve the sole source purchase in the amount of $74,261.00
of two finger print machines as requested by the Sheriff’s Office.
2. Not approve the purchase; however the jail facility operations
and inmate processing would be severely compromised.
Recommendation:1. To Approve the sole source purchase of two inmate finger print
machines in the amount of $74,261.00 from MorphoTrust USA as
requested by the Sheriff’s Office.
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL – 210356004
Cover Memo
Item # 16
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 9
Item # 16
Attachment number 1 \nPage 2 of 9
Item # 16
Attachment number 1 \nPage 3 of 9
Item # 16
Attachment number 1 \nPage 4 of 9
Item # 16
Attachment number 1 \nPage 5 of 9
Item # 16
Attachment number 1 \nPage 6 of 9
Item # 16
Attachment number 1 \nPage 7 of 9
Item # 16
Attachment number 1 \nPage 8 of 9
Item # 16
Attachment number 1 \nPage 9 of 9
Item # 16
Approve Sole Sourcing for Two Fingerprint Machines
for the Webster Detention Center Phase II and Renovations
CAPTION:
Approve the expenditure of SPLOST funds dedicated to the Webster Detention
Center Phase II and Renovations, for sole source purchase of two inmate finger
print machines in the amount of $74,261.00 from MorphoTrust USA as requested
by the Sheriff’s Office
BACKGROUND:
Sole sourcing of the above equipment has been requested by the Sheriff’s Office
to maintain standardization with existing equipment and systems; and has been
approved by Chief Pat Clayton, on behalf of the sheriff, and by Geri Sams of the
Procurement Department.
ANALYSIS:
Approving the sole sourcing expenditures will move the process along with no
delays and provide the equipment requested by the Sheriff’s Office.
FINANCIAL IMPACT:
This purchase amount will be funded by the project’s FF & E budget. The budget
is adequate to cover the cost of this purchase.
TOTAL OF PURCHASE IS $ 74,261.00
ALTERNATIVES:
Approve the sole source purchase in the amount of $74,261.00 of two finger print
machines as requested by the Sheriff’s Office.
Not approve the purchase; however the jail facility operations and inmate
processing would be severely compromised.
RECOMMENDATION:
Approve the sole source purchase of two inmate finger print machines in the
amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s
Office.
FUNDS ARE AVAILABLE IN ACCOUNT:
GL – 328-03-1130; JL – 210356004
Attachments:
Sole Source Forms (5)
Request and Justification Letters
Attachment number 2 \nPage 1 of 1
Item # 16
Commission Meeting Agenda
8/6/2013 5:00 PM
Therapeutic Massage Application
Department:Planning & Development
Caption:Motion to approve a request by Sandy Black for a Therapeutic
Massage Operators license to be used in connection with Sandy
Black, LMT NCTMB located at 211 Pleasant Home Rd. District
7. Super District 10. (Approved by Public Services Committee
July 29, 2013)
Background:This is a Therapeutic Massage Operators application. Ms Black is
a state licensed massage therapist.
Analysis:Tha applicant meets the requirements of the City of Augusta's
Ordinance regulating Massage.
Financial Impact:The applicant will pay a fee of $210.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 4
Item # 17
Attachment number 1 \nPage 2 of 4
Item # 17
Attachment number 1 \nPage 3 of 4
Item # 17
Attachment number 1 \nPage 4 of 4
Item # 17
Commission Meeting Agenda
8/6/2013 5:00 PM
Annual Bid Items for Fire Department
Department:
Caption:Motion to approve one (1) annual bid item. The item requires
Commission approval due to the fact that purchases on the
individual item $25,000.00 per order. (Approved by
Administrative Services Committee July 29, 2013)
Background:The following annual bid item requires Commission Approval:
13-038 Firefighter Work Uniforms.
Analysis:Each item was bid thought the sealed bid process as directed in the
Augusta Proucurement Code. The Fire Department reviewed the
submittals and also requested to view samples of the items. The
Fire Department submitted the recommendation of award to the
Procurement Department for the award of this item.
Financial Impact:The Fire Department is responsible for the purchase of the items
lited on the bid.
Alternatives:Not to award the item and require the Fire Department to either
rebid the item or purchase the invidual items following the
purchasing guidelines as listed in the Augusta Procurement Code
for each individual purchase.
Recommendation:Approve the recommendation as submitted by the Fire
Department.
Funds are Available
in the Following
Accounts:
274-03-4110/5311410
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 18
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS
Sec. 1-10-48. Generally.
The following sections provide detailed information concerning the use of the seven (7) source selection
methods available for use for the procurement of commodities, services and construction products for Augusta,
Georgia. The seven methods are: (1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or
informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts.
Purpose. A significant portion of the Augusta, Georgia Annual Budget is committed each year
to various purchase contracts such as raw materials, equipment, equipment parts or
components, general supplies, and professional and non-professional services. Therefore, it
is essential that maximum value be obtained for each public tax dollar spent. A proven
technique for obtaining this goal is through the annual bid contract process,
Sec. 1-10-58. Annual contracts.
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up
to $25,000), any using agency may order supplies or services under such annual contract as needed up to the
maximum amount approved in the annual bid.
Purchases on the following annual bid items will exceed $25,000.00 per order:
Department Description Recommended Vendors Local Vendors
13-038 Fire
Department
Firefighter Work
Uniforms and
Accessories
Uniforms by John
Artistic Design
Uniforms by John
Artistic Design
Attachment number 1 \nPage 1 of 1
Item # 18
Invitation to Bid
Sealed bids will be received at this office on Tuesday, March 26, 2013 @ 11:00 a.m. for furnishing:
Bid Item 12-038 Firefighter Work Uniforms and Accessories for Fire Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, March 8, 2013 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, March 11, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle February 14, 21, 28, March 7, 2013
Metro Courier February 20, 2013
cc: Tameka Allen Deputy Administrator
Christopher James Fire Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 18
Attachment number 3 \nPage 1 of 3
Item # 18
Attachment number 3 \nPage 2 of 3
Item # 18
Attachment number 3 \nPage 3 of 3
Item # 18
Attachment number 4 \nPage 1 of 1
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Attachment B
E-Verify Number
SAVE Form
Addendum 1
DESCRIPTION
Item 1-Men's White Long
Sleeve Zippered Front Shirt
Neck Sizes 141/2 to 181/2
Neck Size: 19
Neck Size: 20
Neck Size: 21
Neck Size: 22
Item 2-Men's White Short
Sleeve Zippered Front Shirt
Neck Sizes 141/2 to 181/2
Neck Size: 19
Neck Size: 20
Neck Size: 21
Neck Size: 22
Item 3-Women's White Long
Sleeve Zippered Front Shirt
Bust Size: 28 - 46
Bust Size: 48 - 52
Item 4-Women's WhiteShort
Sleeve Zippered Front Shirt
Bust Size: 28 - 46
Bust Size: 48 - 52
Item 5-Men's Flying Cross
Dress Trouser ( No sub.)
28 -42
44 - 50
52 - 54
56 - 58
$37.00
No Bid
$34.60
$37.00
$37.00
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
UNIT PRICE
No Bid
No Bid
No Bid
No Bid
No Bid
$43.20
No Bid
$43.20
Yes
Yes
434009
Yes
Yes
$43.20
Yes Yes
UNIT PRICE
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
No Bid
272348
$34.60
No Bid
$43.20
$43.20
$34.60
$34.60
$34.60
$43.20
$37.00
No Bid
$34.60
$43.20 No Bid
Section I - Dress Uniforms
$34.60
Page 1 of 12
Attachment number 5 \nPage 1 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
Item 6-Women's Flying
Cross Dress Trouser NO S
4
20 - 24
26 - 28
Item 7 – Women’s Postal
Skirt
2 -4 (even only)
Item 8 – Flying Cross Men’s
Dress Coat (N. S.)
36 - 50
50 - 60
Item 9 – Women’s Long
Sleeve Blue Shirt
4
20 - 24
DESCRIPTION
Item 10 – Midway Officer's
Bell Crown Cap (N.S.)
Item 11 – Midway
Firefighter's Bell Crown Cap
(N.S.)
Item 12 – Midway Chief
Officer's Bell Crown Cap
DESCRIPTION
Item 1 – Men’s White Long
Sleeve Shirt
141/2 - 181/2
No Bid
No Bid
UNIT PRICE
No Bid
No Bid
No Bid
UNIT PRICE
No Bid
$38.85 $35.95
$91.00
$56.50
UNIT PRICE
$145.65
$53.75
No Bid
No Bid
$37.00
$37.00
UNIT PRICE
$42.30
$145.65
$145.65
No Bid
$37.00
Section II - Work Uniform
No Bid
No Bid
$145.65
Page 2 of 12
Attachment number 5 \nPage 2 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
19 - 22
Item 2 – Men’s Blue Long
Sleeve Work Shirt
141/2 - 181/2
19 - 22
Item 3 – Men’s Poplin Short
Sleeve Shirt
141/2 - 181/2
19 - 22
Item 4 – Men’s Blue Short
Sleeve Work Shirt
141/2 - 181/2
19 - 22
Item 5 – Women’s Poplin
Long Sleeve Shirt
28 - 46
48 - 52
Item 6 – Women's Blue Long
Sleeve Work Shirt
28 - 46
48 - 52
Item 7 – Women's Poplin
Short Sleeve Shirt
Bust Size: 28 - 46
Bust Size: 48 - 52
Item 8 Women's Blue Short
Sleeve Work Shirt
Bust: 28 - 46
Bust Size: 48 - 52
DESCRIPTION
Item 9 – Men's Work Trouser
Sizes: 28 - 42
44 - 50
$52.50
UNIT PRICE
$31.55
$35.95
$42.75
$53.60
$49.00
$51.70
$31.55
$36.75
$53.60
$53.60
$58.00
$58.00
$53.60
$36.75
$52.50
$59.50
UNIT PRICE
$65.45
$38.85
$59.00
$32.00
$59.00
$32.00
$52.50
$52.50
$38.85
$32.00
$32.00
$58.00
$58.00
$59.00
$42.75
$59.00
$38.85
Page 3 of 12
Attachment number 5 \nPage 3 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
52 - 54
56 - 58
Item 10 – Women's Work
Trouser
Sizes: 2 - 18
20 -24
DESCRIPTION
Item 1 – Unisex Work Jacket
Small - XLarge
2XLarge
3XLarge
4XLarge
Item 2 – Wind Champ Navy
Blue
Small - XLarge
2Xlarge
3XLarge
4XLarge
Item 3 – Nylon V-Neck
Pullover Wind Shirt
Small - Xlarge
2XLarge
3XLarge
4XLarge
Item 4 – ANSI Class 3 Rain
Jacket
Small - 2XLarge
3XLarge - 6XLarge
Item 5 – Rib Knit Commando
Sweater
Small - Xlarge
2XLarge
3XLarge
4XLarge
$65.30
$65.30
$65.30
$65.30
$150.00
$20.00
$20.00
$20.00
$139.00
$80.00
$20.00
$146.75
$195.00
$195.00
$65.00
$70.00
$22.00
$24.00
$80.00
$80.00 $79.00
$80.00
$20.00
$21.00
$64.00
$62.00
$77.25
$134.50
$194.00
$194.00
$198.00
UNIT PRICE
$189.00
$80.00
UNIT PRICE
$56.85
$62.50
$47.00
$51.70
$79.00
$195.00
$77.35
$59.50
$65.45
$71.40
$195.00
Section III - Outer Wear
Page 4 of 12
Attachment number 5 \nPage 4 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
DESCRIPTION
Item 1 – Tactical Polo Shirt –
Men & Women’s
Small
Medium
Large
XLarge
2XLarge
3XLarge
Item 2 – T-Shirt
Small - XLarge
2XLarge - 3XLarge
Item 3 - Sweat shorts
Small - XLarge
2XLarge - 3XLarge
Item 4 – Sweatshirt
Small - XL
2XLarge - 3XLarge
Item 5 – Sweatpants
S
M
L
2XL $18.35
$12.50
$12.50
$12.50
$18.75
$10.10
$11.95
$13.70
$16.40
$8.20
$10.75
$38.90
$23.25
$18.75
$18.75
$5.80
$8.80
$22.75
$14.00
$17.95
$16.00
$39.25
$41.25
$38.90
$38.90
UNIT PRICE
$38.90
$38.90 $36.75
$36.75
$36.75
UNIT PRICE
$36.75
Section IV - Active Wear
$38.90
Page 5 of 12
Attachment number 5 \nPage 5 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
3XL
DESCRIPTION
Item 1 – Summer Baseball
Cap
Item 2 – Winter Baseball
Cap
Item 3 – Knit Cap
Item 39 – Clip on Tie
18"
20"
DESCRIPTION
Item 4 – Survival Belt
Small up to 34"
Regular 34" - 41"
Large 41" - 51"
Item 5 – Dress Belt
Item 6 – 4 in Hand Tie
18" of 20"
Item 7 – Clip on Tie
18" of 20"
Item 8 – Ladies Crossover
Tie
Item 9 – Health Socks
Size 8 - 12
Item 10 - Uniform Socks
Size 8 - 12
Item 11 – Safety Glasses
Color - Clear
UNIT PRICE UNIT PRICE
$2.85
$8.00
$3.70
$3.00
$2.85
$22.15
$3.70
$12.00
$3.49
$3.49
$3.95
$3.95
$21.00
$3.75
$30.30
$32.02
$35.00
$3.70
$8.40
$3.00
$7.30
$3.70
$18.35
UNIT PRICE
$24.50
UNIT PRICE
$32.00
$34.00
$37.75
$3.95
$3.95
$18.00
$5.25
$12.00
Section V - Accessories
Page 6 of 12
Attachment number 5 \nPage 6 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
Item 12 – Safety Glasses
Colr - Grey
Item 13 – Safety Eyewear
Case
7-3/8"Hx3-7/8"Wx3-1/8D
color - Black
Item 14 – Safety Eyewear
Case
6-3/4"Hx3/58"Wx21/2"D
color - Black
Item 15 – Mechanics Gloves
Sizes: Small - XLarge
Item 16 – Ear Plugs
Corded, Reusable
Size: Universal
Item 17 – P. P. E. Pouch
Color: Black
Item 18 – Uncle Mike's
Compact Duffel Bag (or Eq)
Color: Black
DESCRIPTION
Item 1 – Blackinton Rank
Insignia-Fire Chief Five
Crossed Bugles (N.S.)
Item 2 – Blackinton Rank
Insignia-Deputy Chief Four
Crossed Bugles (N.S.)
Item 3 – Blackinton Rank
Insignia-Assistant Chief
ThreeCrossed Bugles (N.S.)
$4.50
$4.50
$24.00
UNIT PRICE
$4.45
$4.45
$20.95
UNIT PRICE
$5.50
$12.50
$8.00
$20.00
$8.00
$8.00
$9.00
$25.00
$74.00
$8.00
$6.00
$23.00
Section VI - Badges & Insignia
Page 7 of 12
Attachment number 5 \nPage 7 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
Item 4 – Blackinton Rank
Insignia-Battalion Chief Two
Crossed Bugles (N.S.)
Item 5 – Blackinton Rank
Insignia-Captain Double
Bugles (N.S.)
Item 6 – Blackinton Rank
Insignia-Lieutenant Single
Bugle (N.S.)
Item 7 – Blackinton Rank
Insignia-Sergeant Chevrons
Item 8 – Blackinton B38
Shirt Badge
Item 9 – Blackinton B1009-
EO Hat Badge (N.S.)
Item 10 – Blackinton 96
Coat Badge (N.S.)
Item 11 – Blackinton Fire
Department Tie Bar (N.S.)
Item 12 – Hookfast
Nameplate (N.S.)
7
13
14
$18.75
$51.25
$19.25
$50.75
$50.75
$4.85
$15.00
$17.00
$54.00
$54.00
$54.00
$4.60
$4.50
$4.50
$4.50
$4.50
$4.45
$4.45
4.45
$4.45
Page 8 of 12
Attachment number 5 \nPage 8 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
DESCRIPTION
Item 1 – Men’s Thorogood
Oxford Work Shoe
7 – 12
13
14
XW 71/2
13
14
Item 2 – Women’s
Thorogood Oxford Work
Shoe
7 – 12
13
14
XW 71/2
13
14
Item 3 – Men’s Thorogood
Poromeric Oxford
7 – 12
13
14
15
16
XW 7-12
13
14
15
Item 4 – Women’s Thorogood
Poromeric Oxford
6 – 12
13
14
15
16
XW 6 - 12
13
14
15
$62.00
$67.00
$62.00
$62.00
$67.00
$67.00
$62.00
$62.00
$70.00
$82.50
$87.50
$62.00
$82.50
$82.50
$87.50
$87.50
$90.00
$90.00
$70.00
$70.00
$90.00
$90.00
$90.00
$90.00
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
$85.75
UNIT PRICE
$97.95
$97.95
$97.95
$97.95
$97.95
$97.95
$97.95
$97.95
$97.95
$70.00 $97.95
$70.00 $97.95
$97.95$70.00
UNIT PRICE
Section VII - Shoes & Boots
$82.50 $85.75
$82.50 $85.75
$82.50 $85.75
Page 9 of 12
Attachment number 5 \nPage 9 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
Item 5 – Men’s Bates Lites Black
High Gloss Oxford Shoes
7 – 12
13
14
DESCRIPTION
Item 6 – Women’s Bates Lites
Black High Gloss Oxford Shoes
6 – 12
13
14
Item 7 – Men’s Thorogood Code
3 Shoe
7 – 12
13
14
Item 8 – Women’s Thorogood
Code 3 Shoe
6 – 12
13
14
Item 9 – Men’s Thorogood Plain
Toe Oxford
7 – 12
13
14
Item 10 – Women’s Thorogood
Plain Toe Oxford
$111.45
$111.45
$111.45
$111.45
$80.00
$104.00
$104.00
$104.00
$75.00
$75.00
$75.00
$111.45
$111.45
$111.45
$97.00
$97.00
$97.00
$89.50
$60.00
$60.00
$60.00
UNIT PRICE
$85.50
$85.50
$104.30
$104.30
$104.30
$85.00
$88.50
$88.50
UNIT PRICE
$86.50
$89.50
$89.50
Page 10 of 12
Attachment number 5 \nPage 10 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
Item 11 – Men’s Thorogood
Double Track Oxford
Men 7 - 12
13
14
Women 7 - 12
13
14
XW 7 - 12
13
Item 12 – Women’s Thorogood
Double Track Oxford
Item 13 – Capps Deck Pumps (Or
Equivalent)
Item 14 – Men’s Thorogood 6”
Work Boot
7
13
14
DESCRIPTION
Item 15 Women’s Thorogood 6”
Work Boot
6
13
14
Item 16 – Men’s Bates E02905
Delta-6 GORE-TEX (r) Side Zip
Boot
$111.45
$125.70
$125.70
$111.45
$111.45
UNIT PRICE
$125.70
$72.95
$111.45
$111.45
$111.45
$111.45
$111.45
$111.45
$125.70
$125.70
$125.70
$90.00
$90.00
$90.00
$117.00
$117.00
$117.00
UNIT PRICE
$78.00
$75.00
$103.50
$103.50
$103.50
$103.50
$103.50
$103.50
$103.50
$103.50
Page 11 of 12
Attachment number 5 \nPage 11 of 12
Item # 18
Bid Item #13-038
Firefighter Work Uniforms and Accessories
for the City of Augusta - Fire Department
Bid Opening Date: Tuesday, March 26, 2013 @ 11:00 a.m.
UNOFFICIAL
Vendors
Uniforms by John
511 Broad St.
Augusta, GA 30901
Artisitic Designs
1809 Gordon Highway
Augusta, GA 30904
7 – 12
13
14
Item 17 – Women’s Bates E02746
Delta-6 GORE TEX (r) Side Zip
Boot
6 – 12
13
14
Item 18 – Men’s Bates E02900
Delta-9 GORE-TEX (r) Side Zip
Boot
7 – 12
13
14
Item 19 – Women’s Bates E02748
Delta-8 GORE-TSX (r) Side Zip
Boot
6 – 12
13
14
The following vendor did not respond:
Thorogood Shoes / 1019 Mayday Road / Lake Park, GA 31636
$99.00
$97.00
$99.00
$155.50
$155.50
$102.50
$98.10
$132.20
$137.20
$137.20
$102.50
$146.50
$74.50
$74.50
$74.50
The following vendor submitted a statement of no bid:
Stitches Unlimited / 114_B Davis Road / Martinez, GA 30907
$70.50
$74.50
$74.50
$74.50
$70.50
$70.50
$70.50
$70.50
$70.50
Page 12 of 12
Attachment number 5 \nPage 12 of 12
Item # 18
Attachment number 6 \nPage 1 of 2
Item # 18
Attachment number 6 \nPage 2 of 2
Item # 18
Commission Meeting Agenda
8/6/2013 5:00 PM
Ellis Albright
Department:Clerk of Commission
Caption:Consider for approval presentation by Mr. Ellis Albright of the
CSRA Business League regarding minority, women and
disadvantaged businesses. (No recommendation from
Administrative Services Committee July 29, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Attachment number 1 \nPage 1 of 1
Item # 19
Commission Meeting Agenda
8/6/2013 5:00 PM
Evaluations Commission Direct Reports
Department:
Caption:Motion to approve tasking Law Department and Human
Resources to present to the commission for review options for
implementing an evaluation process for commission's direct
reports in the next sixty days based on the goals and objectives
established by the commission at the retreat in January.
(Approved by Administrative Services Committee July 29,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Commission Meeting Agenda
8/6/2013 5:00 PM
No Confidence Vote
Department:
Caption:Motion to approve a "No Confidence Vote" relative to the
performance or lack of performance of the Augusta-Richmond
County General Counsel. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21
Commission Meeting Agenda
8/6/2013 5:00 PM
Ordinance meeting time change.
Department:
Caption:AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE
TITLE ONE CHAPTER TWO ARTICLE ONE SECTION 1-2-2
RELATING TO THE TIME FOR COMMISSION MEETINGS
OF THE AUGUSTA, GEORGIA BOARD OF
COMMISSIONERS; TO REPEAL ALL CODE SECTIONS AND
ORDINANCES AND PARTS OF CODE SECTIONS AND
ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN
EFFECTIVE DATE AND FOR OTHER PURPOSES.
(REQUESTED BY COMMISSIONER GRADY SMITH)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 3
Item # 22
Attachment number 1 \nPage 2 of 3
Item # 22
Attachment number 1 \nPage 3 of 3
Item # 22
Commission Meeting Agenda
8/6/2013 5:00 PM
Ambulance Contract
Department:Clerk of Commission
Caption:Motion to approve formalizing into a contract for approval the
recommendations of the Administrator as presented in the July
29th Public Safety committee regarding the ambulance contract.
(Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
Commission Meeting Agenda
8/6/2013 5:00 PM
Approve funding in the amount of $35,000.00 for purchasing MDT"s through a grant from the
Governor"s Office of Highway Safety.
Department:Richmond County Sheriff's Office (RCSO)
Caption:Motion to approve a request from the Richmond County Sheriff's
Office (RCSO) for funding to purchase Mobile Data Computers
(MDT's) in the amount of $35,000.00 through a grant award from
the Governor's Office of Highway Safety (GOHS). (Approved by
Public Safety Committee July 29, 2013)
Background:RCSO received an award in the amount of $35,000.00 from
GOHS to purchase nine(9) MDT's for the agency's Motorcycle
Traffic unit. The motorcycle deputies will use these MDT's to
complete accident investigations reports along with other reports
in the field. The motorcycle units presently do not have this option
and must travel to a location where a computer is located.
Analysis:
Financial Impact:This is a 100% reimbursable award. Upon completion of purchase
RCSO will submit documentation for reimbursment to GOHS.
Alternatives:none
Recommendation:Approve funding in the amount of $35,000.00 to purchase MDT's
for the RCSO Traffic unit.
Funds are Available
in the Following
Accounts:
Funds are available in fund 220
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 24
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 1
Item # 24
Commission Meeting Agenda
8/6/2013 5:00 PM
East Central Region VI EMS Advisory Council
Department:Fire Department
Caption:Motion to re-appoint Christopher E. James, Fire Chief, to East
Central Georgia Region VI EMS Advisory Council. (Approved
by Public Safety Committee July 29, 2013)
Background:On March 28, 2013 the Augusta Commission approved the
appointment of Christopher E. James, Fire Chief to serve as a
member of the East Central Region VI EMS Advisory Council.
The Fire Department was notified by Ernie Doss, East Central
Region VI MS Coordinator that the appointment expired on June
30, 2013. All members of the Council shall be appointed by the
District Health Director. The Council shall consist of 2 member
(s) from each county, who are selected by the respective County
Commission. This/these individual(s) shall receive automatic
appointment by the District Health Director. Members selected by
County Commission must constitute a minimum of two-thirds of
the voting membership. The objectives of the Council include,
but are not limited to: promoting public education and knowledge
of Emergency Medical Services fostering training programs at the
local and regional levels to personnel involved with the delivery
of Emergency Medical Services. Establishing a forum where the
concerns of the public and private organizations can be voiced
reporting to and making recommendations to the lead EMS
District healt Director (hereinafter referred to as the Direct Health
Director) recommending to the Board of Public Health or its
designee the manner in which the regional ambulance zoning plan
is to be conducted activity participating in the designation of
trauma centers any and all other activities related to the
organization and adminstration of Emergency Medical Services.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Cover Memo
Item # 25
Recommendation:To re-appoint Christopher E. James, Fire Chief to East Central
Georgia Region VI EMS Advisory council.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Fire Department
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Commission Meeting Agenda
8/6/2013 5:00 PM
Emergency roof replacement for the Coroner's Office
Department:Coroner
Caption:Motion to approve award of Bid item 13-161, toThomson
Roofing for replacement of the roof at the Coroner's office in the
amount of $53,825.
Background:Bids were requested and received for the replacement of the roof
at the Coroner's office at 912 8th Street. The County maintenance
division has repaired the old roof several times and the exiting
roof is now beyond repair. The exiting roof is now leaking so
much that the morgue is NOT USABLE when it is raining.
Analysis:The roof over the morgue leaks so much when it is raining that the
morgue is NOT usable. Rain water stands in the lighting fixtures
and puddles on the floor, a very UNSAFE condition(s) for
employees.
Financial Impact:A total of $56,000 dollars was included in FY 2013 captail
expense budget. Thomson roofing and metal works was the low
bidder at $53,825. dollars.
Alternatives:There are NO alternatives
Recommendation:Accept the low bid from Thomson roofing in the amount of
$53,825.00 to replace the roof at the Coroner's Office.
Funds are Available
in the Following
Accounts:
Funds are available in Capital expense, acount # 272036110-
5413120.
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 26
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Commission Meeting Agenda
8/6/2013 5:00 PM
Inmate Work Crew Agreement
Department:Law
Caption:Motion to approve Augusta, GA entering into an agreement with
the Georgia Department of Transportation to provide Inmate
Work Crews to assist in maintenance of DOT equipment,
buildings, right-of-ways, and public works projects.(Approved by
Public Safety Committee July 29, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Attachment number 1 \nPage 1 of 5
Item # 27
Attachment number 1 \nPage 2 of 5
Item # 27
Attachment number 1 \nPage 3 of 5
Item # 27
Attachment number 1 \nPage 4 of 5
Item # 27
Attachment number 1 \nPage 5 of 5
Item # 27
Commission Meeting Agenda
8/6/2013 5:00 PM
Sentinel Offender Services Contract Extension
Department:Clerk of Commission
Caption:Motion to approve an extension of the current agreement for
probation services between the State Court of Richmond County,
Georgia and Sentinel Offender Services LLC for a two month
period of time.(Approved by Public Safety Committee July 29,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28
Attachment number 1 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
8/6/2013 5:00 PM
VOCA Grant
Department:Clerk of Commission
Caption:Motion to approve a request for a VOCA Grant for the District
Attorney Victim Assistance Program in the amount of $35,261
with a required match for the period from 10/1/13 through
9/30/14.(Approved by Public Safety Committee July 29, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 2
Item # 29
Attachment number 1 \nPage 2 of 2
Item # 29
Commission Meeting Agenda
8/6/2013 5:00 PM
2013 - W&S-Maintenance Truck
Department:Finance Department - Fleet Management
Caption:Motion to approve request from the Augusta Utilities
Department-Facilities Maintenance Division to purchase one (1)
maintenance truck. (Approved by Finance Committee July 29,
2013)
Background:The Facilities Maintenance Division, a new Division of Utilities,
requests the acquisition of one multi-purpose maintenance/crane
truck to handle the extensive amount of maintenance required for
the operation of the department. The maintenance duties will
include upkeep of water production equipment, ground wells, and
water towers. A new maintenance truck with a medium sized
crane application is required for this vast responsibility
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from four vendors. The results
of the bid submittals are as follows: Allan Vigil Ford of
Fayetteville, Ga. = $96,700.00 each; (2) Allan Vigil Ford of
Morrow, Ga. = Did not meet bid specifications; Speedway Ford
Sales = $97,659.00; Thomson Motor Centre = $98,486.00
Financial Impact:The maintenance truck will be purchased for $96,700.00.00 using
the GMA Lease Program with 3 annual payments of $32,233.33.
Alternatives:1. Approve the truck 2. Disapprove the truck
Recommendation:Approve request to purchase a maintenance truck for the Augusta
Utilities Department-Facilities Maint4nance Division
Funds are Available
in the Following
Accounts:
GMA Lease Program
Cover Memo
Item # 30
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 1
Item # 30
Invitation to Bid
Sealed bids will be received at this office on Wednesday, June 5, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-141 Maintenance Truck for Fleet Management
Bid Item 13-147 Aerial Bucket Truck for Fleet Management
Bid Item 13-150 Trailer Mounted Sewer Flusher for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, May 24, 2013 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 2, 9, 16, 23, 2013
Metro Courier May 8, 2013
Revised: 3/7/2013
Attachment number 2 \nPage 1 of 1
Item # 30
Vendors
Thomson Motor Centre
2158 Washington Rd NE
Thomson, GA 30824
Allan Vigil Ford
6790 Mt Zion Blvd
Morrow, GA 30260
Speedway/Griffin Ford
Sales
1710 N Expressway
Griffin, GA 30223
Allan Vigil Ford of
Fayetteville
275 North Glynn St
Fayetteville, GA 30214
Bobby Jones Ford
3480 Wrightsboro Rd
Augusta, GA 30909
Attachment B Yes Yes Yes Yes
E-Verify Number 369935 94460
BLYN4188/
350376 224348
SAVE Form Yes Yes Yes Yes
YEAR 2013 2014 2014 2014
MAKE Ram Ford Ford Ford
MODEL 5500 F550 F550 F550
BODY:
YEAR 2013 2014 2013 2013
MAKE Knapheide Omaha Standard Knapheide Knapheide
MODEL 6132DLR-44KJ 11' Crane Body KMT1-11 6132DLR-44KJ
CRANE:
YEAR 2013 2014 2013 2013
MAKE Stellar Palfinger Stellar Stellar
MODEL 7621 Crane PSC 4329 7621 7621 Crane
BID PRICE $96,498.00 $91,641.00 $95,671.00 $94,712.00
10.00 OPTIONAL
ITEMS
10.01 OUTRIGGERS
HYDRAULIC OUT,
HYDRAULIC DOWN $1,988.00 $1,736.47 $1,988.00 $1,988.00
10.02 CHASIS-
REGULAR CAB N/A -$2,473.00 -$2,473.00 $92,239.00
APPROXIMATE
DELIVERY 8-10 Weeks October, 2013 120-150 Days ARO 14-16 Weeks ARO
Bid Opening Date: Wednesday, June 5, 2013 @ 11:00 a.m.
2013 Maintenace Truck with Crane
CHASSIS:
Bid Item #13-141
Maintenance Truck
for the City of Augusta - Fleet Management Department
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
1
o
f
1
It
e
m
#
3
0
Attachment number 4 \nPage 1 of 3
Item # 30
Attachment number 4 \nPage 2 of 3
Item # 30
Attachment number 4 \nPage 3 of 3
Item # 30
Attachment number 5 \nPage 1 of 3
Item # 30
Attachment number 5 \nPage 2 of 3
Item # 30
Attachment number 5 \nPage 3 of 3
Item # 30
Commission Meeting Agenda
8/6/2013 5:00 PM
2014 Budget Planning Calendar
Department:Finance
Caption:Motion to approve 2014 Budget Calendar. (Approved by
Finance Committee July 29, 2013)
Background:The Budget Calendar establishes tentative dates for the completion of
the various stages of the 2014 budget preparation and adoption
process. The calendar is presented for approval consistent with the
legal requirements in accordance with OCGA 36-81-5. The budget
calendar, as planned, will facilitate developing, reviewing, and
deliberations by the legislative body, input from the citizens of
Augusta-Richmond County and adoption of FY2014 budget on a
timely basis. The budget will also be adopted prior to fiscal year
2014.
Analysis:
Financial Impact:
Alternatives:Revise dates
Recommendation:Approve Budget Calendar for FY2014 as indicated on the attached
Budget Calendar.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
AUGUSTA, GEORGIA
2014 BUDGET PLAIG CALEDAR
______________________________________________________________________________
JULY 2013
July 18, 2013 Distribution of Budget Calendar and Instructions during department head meeting.
July 22, 2013 Departments with IFAS access may start entering in Budget Item Detail.
July 29, 2013 Finance Committee approves FY2014 Budget Calendar.
AUGUST 2013
August 5, 2013 Departmental Budgets due to Finance (for departments without access to IFAS
system). Budget analysts begin review of proposed budgets for budget hearings.
August 6, 2013 Commission approves FY 2014 Budget Calendar.
August 12, 2013 Budget Item Detail deadline for IFAS users.
SEPTEMBER 2013
Sept. 3-13, 2013 Budget Hearings with Departments (call if desired). Budget hearings will be led
by the Finance Department with a report of new programs and personnel submitted
to the Administrator. Administrator will be aware of all budget hearings; however
his attendance will not be mandatory. A representative of the administrator’s office
will be in all hearings.
September 30, 2013 Budget summary presented to Administrator by Finance Department.
OCTOBER 2013
October 15, 2013 FY 2014 Proposed Budget presented to Augusta-Richmond County Commission by
the Administrator.
October 22, 2013 Publish Public Hearing Notice in newspaper. (One week before meeting)
OVEMBER 2013
November 5, 2013 PUBLIC TOW MEETIG / COMMISSIO MEETIG
Public Hearing of 2014 Budget.
November 12, 2013 Publish Notice of Budget Adoption in newspaper. (One week before meeting)
November 19, 2013 Adoption of the FY 2014 Budget by the Augusta-Richmond County
Commission
JAUARY 2014
January 1, 2014 Effective date for the Fiscal year 2014 Budget.
Attachment number 1 \nPage 1 of 1
Item # 31
Commission Meeting Agenda
8/6/2013 5:00 PM
Landfill Compactor Replacement
Department:Environmental Services
Caption:Motion to approve to lease a landfill compactor from Aljon
Manufacturing for bid item #13-134. (Approved by
Finance Committee July 29, 2013)
Background:As required by permit, the landfill must place and compact its
trash. This is done to ensure a solid foundation as the landfill is
constructed. A solid base ensures ease of daily cover which
minimizes odor, and keeps animals out of the trash, as well as
keeps paper and plastic contained within the landfill. Compacted
waste makes it easier for the trucks to drive while in the
landfill. Compaction also ensures that the cover dirt can be easily
removed without leaving much dirt in the landfill. When cover is
not removed, it costs the facility sellable airspace as well as causes
operational problems relating to leachate, the liquid produced as
garbage decomposes or as water passes through waste.The landfill
currently uses 2 compactors to place and compact trash. The
machine we are proposing to replace is an Aljon 91K which was
acquired in 2001 and has approximately 8,600 hours of
service. The 91K is a smaller machine which weighs less than
100,000 pounds. The facility also has a 2007 Aljon 600, which
was scheduled for replacement in 2012. Due to a major rebuild,
the facility chose to purchase the machine for the residual value of
the lease as it now has additional usable life. The Aljon 600 is a
larger machine which weighs in excess of 126,000 pounds
offering improvements in compaction over the 91K.
Analysis:Each year a survey is performed analyzing the density of the waste
placed in the landfill. In prior years the waste density has been
around 1500 pounds per cubic yard. In 2012, the density was
reduced to 1250 pounds per cubic yard. This reduction has a
significant financial impact on the landfill. A landfill is regulated
to the height and width. The more waste which can fit into that
space, the more dollars per yard/acre the facility makes, ultimately
reducing the cost of construction and capital outlay. The
department operated the 91K exclusively for months in 2012
while a major overhaul was performed on the Aljon 600. We
attribute most of the density loss to the use of the 91K as this
Cover Memo
Item # 32
machine is significantly lighter, and cannot achieve the same
density levels as the larger compactor. The loss of density resulted
in a loss of more than $1.25 million in sellable airspace. This loss
exceeds the value of the new compactor. By acquiring the new
compactor we maximize our density, airspace and financials of the
landfill. Additionally, the ESD included a GPS system to assist the
compactor operator with proper waste placement and compaction.
This system will dynamically show where the waste has not met
its optimum compaction. This system will tell the operator, as well
as leadership where additional emphasis needs to be placed to
achieve complete compaction. If used properly, Augusta should be
able to achieve compaction above the 1500 pounds per cubic yard,
ultimately saving on new cell construction. The system should
also minimize the amount of re-work due to proper waste
placement at the time of compaction.
Financial Impact:The ESD is recommending taking the lease to own option. This
would cost the department $17,067 per month for 60 months. This
creates an annual lease expense of $204,804. There are two
recommended options as it relates to the divesting the 91K
compactor. It can either be traded in, where Aljon has offered
$25,000, or we can place the machine on GovDeals.com. As the
fleet manager has the most knowledge in divesting assets, we
suggest that they be granted the authority to divest this asset by
either method listed above.
Alternatives:1. Keep the current lighter 91K compactor.
Recommendation:Approve to lease a landfill compactor from Aljon Manufacturing
for bid item #13-134.
Funds are Available
in the Following
Accounts:
541-04-4210/5224219
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Invitation to Bid
Sealed bids will be received at this office on Friday, April 26, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-134 Landfill Compactors for Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, April 8, 2013 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 14, 21, 28, April 4, 2013
Metro Courier March 20, 2013
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 32
VENDORS
Al-Jon Manufacturing
15075 Al-jon Ave
Ottumwa, IA 52501
Humdinger
Equipment
3202 Clovis Road
Lubbock, TX 79415
Attachment B Yes Yes
E-Verify # 148225 No
SAVE Form Yes Yes
ALJON 525 COM
YEAR 2013 Non-Compliant
BRAND Al-Jon
MODEL Advantage 525
BID PRICE $797,427.00
LEASE PRICE
5-YR LEASE TO
OWN/PER MONTH $14,227.00
OPTIONAL EQUIP
CARLSON GPS SY
PURCHASE PRICE
INCREASE $151,800.00
MONTHLY LEASE
PRICE INCREASE $2,706.00
Bid Opening
Bid Item #13-134
Landfill Compactors
for Augusta, Georgia - Environmental Services Department
Bid Due: Friday, April 26, 2013 @ 11:00 a.m.
Page 1 of 2
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
2
It
e
m
#
3
2
VENDORS
Al-Jon Manufacturing
15075 Al-jon Ave
Ottumwa, IA 52501
Humdinger
Equipment
3202 Clovis Road
Lubbock, TX 79415
Bid Opening
Bid Item #13-134
Landfill Compactors
for Augusta, Georgia - Environmental Services Department
Bid Due: Friday, April 26, 2013 @ 11:00 a.m.
ZONAR SYSTEM
PURCHASE PRICE
INCREASE $7,600.00
MONTHLY LEASE
PRICE INCREASE $134.00
TRADE IN VALUE
F00105 ALJON 91K
COMPACTOR $25,000.00
207212 ALJON 600
COMPACTOR No Bid
Delivery Date 90-120 days
Page 2 of 2
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
2
o
f
2
It
e
m
#
3
2
Attachment number 3 \nPage 1 of 3
Item # 32
Attachment number 3 \nPage 2 of 3
Item # 32
Attachment number 3 \nPage 3 of 3
Item # 32
Attachment number 4 \nPage 1 of 3
Item # 32
Attachment number 4 \nPage 2 of 3
Item # 32
Attachment number 4 \nPage 3 of 3
Item # 32
Commission Meeting Agenda
8/6/2013 5:00 PM
Request for approval to designate McBean Enterprise Zone
Department:Planning and Development
Caption:Motion to approve an ordinance to designate “McBean Enterprise
Zone”. (Approved by Commission July 16, 2013 second
reading)
Background:Georgia law provides for local governments to offer several types
of economic development incentives, among them are Enterprise
Zones (EZ), Opportunity Zones (OZ), and Tax Allocation
Districts (TAD). In order to make the Augusta Corporate Park
more competitive the Augusta Development Authority has
proposed designating that property as an EZ and an OZ. They
contracted with the CSRA Regional Development Commission to
find a way to make the designation conform to the standards in the
law. The RDC was able to do that by incorporating the Corporate
Park into a larger area that includes the properties along Mike
Padgett Highway south of the Park to the county line. In order
for an area to be designated as an Opportunity Zone (OZ) it first
has to be designated as an Enterprise Zone (EZ). The purpose of
this agenda item is to designate the area as an EZ. Approval would
abate property taxes for employers who create 5 or more jobs for
up to 10 years; 100% for the first 5 years and then 80%, 60%,
40%, 20% and 10%. Data provided by the RDC indicates that the
area is eligible for designation.
Analysis:The action would encourage economic development by abating
property taxes on investments that probably wouldn’t happen
otherwise.
Financial Impact:Potentially significant as a positive if successful in attracting
investment that would not otherwise occur.
Alternatives:Approve or deny
Recommendation:Approve
Cover Memo
Item # 33
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
Attachment number 1 \nPage 1 of 6
Item # 33
Attachment number 1 \nPage 2 of 6
Item # 33
Attachment number 1 \nPage 3 of 6
Item # 33
Attachment number 1 \nPage 4 of 6
Item # 33
Attachment number 1 \nPage 5 of 6
Item # 33
Attachment number 1 \nPage 6 of 6
Item # 33
Attachment number 2 \nPage 1 of 28
Item # 33
Attachment number 2 \nPage 2 of 28
Item # 33
Attachment number 2 \nPage 3 of 28
Item # 33
Attachment number 2 \nPage 4 of 28
Item # 33
Attachment number 2 \nPage 5 of 28
Item # 33
Attachment number 2 \nPage 6 of 28
Item # 33
Attachment number 2 \nPage 7 of 28
Item # 33
Attachment number 2 \nPage 8 of 28
Item # 33
Attachment number 2 \nPage 9 of 28
Item # 33
Attachment number 2 \nPage 10 of 28
Item # 33
Attachment number 2 \nPage 11 of 28
Item # 33
Attachment number 2 \nPage 12 of 28
Item # 33
Attachment number 2 \nPage 13 of 28
Item # 33
Attachment number 2 \nPage 14 of 28
Item # 33
Attachment number 2 \nPage 15 of 28
Item # 33
Attachment number 2 \nPage 16 of 28
Item # 33
Attachment number 2 \nPage 17 of 28
Item # 33
Attachment number 2 \nPage 18 of 28
Item # 33
Attachment number 2 \nPage 19 of 28
Item # 33
Attachment number 2 \nPage 20 of 28
Item # 33
Attachment number 2 \nPage 21 of 28
Item # 33
Attachment number 2 \nPage 22 of 28
Item # 33
Attachment number 2 \nPage 23 of 28
Item # 33
Attachment number 2 \nPage 24 of 28
Item # 33
Attachment number 2 \nPage 25 of 28
Item # 33
Attachment number 2 \nPage 26 of 28
Item # 33
Attachment number 2 \nPage 27 of 28
Item # 33
Attachment number 2 \nPage 28 of 28
Item # 33
Attachment number 3 \nPage 1 of 14
Item # 33
Attachment number 3 \nPage 2 of 14
Item # 33
Attachment number 3 \nPage 3 of 14
Item # 33
Attachment number 3 \nPage 4 of 14
Item # 33
Attachment number 3 \nPage 5 of 14
Item # 33
Attachment number 3 \nPage 6 of 14
Item # 33
Attachment number 3 \nPage 7 of 14
Item # 33
Attachment number 3 \nPage 8 of 14
Item # 33
Attachment number 3 \nPage 9 of 14
Item # 33
Attachment number 3 \nPage 10 of 14
Item # 33
Attachment number 3 \nPage 11 of 14
Item # 33
Attachment number 3 \nPage 12 of 14
Item # 33
Attachment number 3 \nPage 13 of 14
Item # 33
Attachment number 3 \nPage 14 of 14
Item # 33
Attachment number 4 \nPage 1 of 23
Item # 33
Attachment number 4 \nPage 2 of 23
Item # 33
Attachment number 4 \nPage 3 of 23
Item # 33
Attachment number 4 \nPage 4 of 23
Item # 33
Attachment number 4 \nPage 5 of 23
Item # 33
Attachment number 4 \nPage 6 of 23
Item # 33
Attachment number 4 \nPage 7 of 23
Item # 33
Attachment number 4 \nPage 8 of 23
Item # 33
Attachment number 4 \nPage 9 of 23
Item # 33
Attachment number 4 \nPage 10 of 23
Item # 33
Attachment number 4 \nPage 11 of 23
Item # 33
Attachment number 4 \nPage 12 of 23
Item # 33
Attachment number 4 \nPage 13 of 23
Item # 33
Attachment number 4 \nPage 14 of 23
Item # 33
Attachment number 4 \nPage 15 of 23
Item # 33
Attachment number 4 \nPage 16 of 23
Item # 33
Attachment number 4 \nPage 17 of 23
Item # 33
Attachment number 4 \nPage 18 of 23
Item # 33
Attachment number 4 \nPage 19 of 23
Item # 33
Attachment number 4 \nPage 20 of 23
Item # 33
Attachment number 4 \nPage 21 of 23
Item # 33
Attachment number 4 \nPage 22 of 23
Item # 33
Attachment number 4 \nPage 23 of 23
Item # 33
ORDIACE O. _______________
A ORDIACE TO AMED THE AUGUSTA GEORGIA CODE SO A S TO AMED
SECTIO 2-4 BY ADDIG A EW SUBSECTIO 23 ETITLED “MCBEA
ETERPRISE ZOE”, TO PROVIDE A EFFECTIVE DATE, TO REPEAL
COFLICTIG ORDIACES AD FOR OTHER PURPOSES.
WHEREAS, a method has been provided by the General Assembly of the State of Georgia
through the enactment of the Enterprise Zone Employment Act of 1997 as amended (O.C.G.A. §
36-88-1 et. seq.) to promote investment in areas of disinvestment, underdevelopment and
economic decline; and, that said Act promotes reinvestment and rehabilitation efforts in such
areas by qualifying businesses though the abatement of state, county and municipal ad valorum
taxes, and other fee abatement incentives; and,
WHEREAS, O.C.G.A. § 36-88-6 establishes the criteria by which an area may be designated as
an enterprise zone, such criteria being listed in subsections (b), (c) , (d), (e), and (f, and
quantifying conditions of “pervasive poverty”, “unemployment”, “general distress”,
“underdevelopment”, an “general blight”, respectively; and, that nominated areas must meet at
least three (3) of the five (5) established for qualification; and,
WHEREAS, the Augusta Development Authority commissioned a study examining conditions
of disinvestment, underdevelopment and economic decline in a portion of the city of Augusta
located in the vicinity of the McBean community the boundary of such study area being
specified and illustrated in Exhibit A as the McBean Enterprise Zone; and,
WHEREAS, the McBean Opportunity Study presented to the Augusta Georgia Commission by
the Augusta Development Authority and as provided in Exhibit B, confirms that the McBean
Enterprise Zone meets four (4) of the five (5) criteria qualifying it for enterprise zone
designation; and,
WHEREAS, designation of the McBean Enterprise Zone is consistent with the goals and
objectives of the city of Augusta’s comprehensive plan;
OW THEREFORE, THE AUGUSTA GEORGIA COMMISSIO ordains as follows:
SECTIO 1 . AUGUSTA GEORGIA CODE, Section 2-4, is amended by adding a new Section
2-4-23 which reads as follows:
2-4-23 Designation the “McBean Enterprise Zone.”
The Augusta Georgia Commission hereby designates the area hereafter described as an
Enterprise Zone to be known as the “McBean Enterprise Zone” to wit:
BOUNDARY DESCRIPTION
Beginning at a point where S.R. 56 (Mike Padgett Highway) intersects the Burke
County, Georgia line, and proceeding northward roughly 4.2 miles; incorporating
Attachment number 5 \nPage 1 of 2
Item # 33
parcels fronting on and flanking both sides of the highway corridor, and including
parcels in close proximity to and projecting from either side of the corridor with
or without frontage on Alden Drive, Amarillo Circle, Black Road, Blackberry
Lane, Cemetery Drive, Clark Road, Cannon Court, Corinth Road, Hephzibah-
McBean road, Horseshoe Road, McCombs Road, McKinely Lane, Mosley Road,
Old Mike Padgett Highway, Piney Grove Road, Rollins Road and Union
Cemetery Drive; such area being contained within 2010 Census Block Groups
109.05 (1), and 109-05 (2); and , such area consisting of roughly 3,686 acres, the
meandering boundary of which is highly variable as specified and illustrated in
Exhibit A.
SECTIO 2 . Consistent with the applicable provisions of O.C.G.A., 36-88-1 et. seq., qualifying
businesses and service enterprises within the McBean Enterprise Zone, generating the minimum
investments for which they may receive access to state enterprise zone incentives, shall be
exempted from state, county, and municipal ad valorum taxes in the amount not o exceed the
following schedule:
One hundred percent of property taxes shall be exempt for the first five (5) years;
Eighty percent of property taxes shall be exempt for the next two (2) years;
Sixty percent of property taxes shall be exempt for the next year;
Forty percent of property taxes shall be exempt for the next year; and
Twenty percent of property taxes shall be exempt for the last year.
SECTIO 3. This Ordinance shall become effective on its adopting in accordance with
applicable laws.
SECTIO 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this _________ day of ______________, 2013.
__________________________________
Davis S. Copenhaver, As its Mayor
ATTEST:
__________________________________
Lena Bonner, Clerk of Commission
Attachment number 5 \nPage 2 of 2
Item # 33
Commission Meeting Agenda
8/6/2013 5:00 PM
Richard Lee Crawford
Department:Clerk of Commission
Caption:Motion to approve tasking the attorney to meet with the Tax
Assessor's Office in order to clarify what the local laws and state
law specify in this case and whether one law supercedes another
so that a decision can be made regarding a request from Mr.
Richard Lee Crawford for a refund of taxes overpaid for the last
three years for property located at 4354 Bath Edie Road,
Hephzibah, Ga.(Approved by Finance Committee July 29,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 34
Attachment number 1 \nPage 1 of 11
Item # 34
Attachment number 1 \nPage 2 of 11
Item # 34
Attachment number 1 \nPage 3 of 11
Item # 34
Attachment number 1 \nPage 4 of 11
Item # 34
Attachment number 1 \nPage 5 of 11
Item # 34
Attachment number 1 \nPage 6 of 11
Item # 34
Attachment number 1 \nPage 7 of 11
Item # 34
Attachment number 1 \nPage 8 of 11
Item # 34
Attachment number 1 \nPage 9 of 11
Item # 34
Attachment number 1 \nPage 10 of 11
Item # 34
Attachment number 1 \nPage 11 of 11
Item # 34
Commission Meeting Agenda
8/6/2013 5:00 PM
Acquisition of Permanent Easement & Temporary Easement from Robert F. Bryant, Deceased
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement, (Parcel
052-0-057-00-0) 3812 Belair Road. (Approved by Engineering
Services Committee July 29, 2013)
Background:The City cannot determine clear title, as the property owner, Robert
F. Bryant, Sr. passed away without a will. In order to proceed and
avoid further project delays, it is necessary to condemn a portion of
subject property. The required property consists of 75 square feet
of permanent easement and 1,474 square feet of temporary
easement. The appraised value is $277.00
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation
Recommendation:Approve condemnation
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 323-041110-52-12122 J/L 201823332-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
AGENDA ITEM ______________
EDITION ______________
DATE: June 20, 2013
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission/Members of the Public Services
Committee
FROM: Daniel W. Hamilton and Andrew MacKenzie, General Counsel
SUBJECT: Acquisition of permanent easement and temporary easement to Richmond
County, Georgia from Robert F. Bryant, deceased.
CAPTION: Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement,
(Parcel 052-0-057-00-0) 3812 Belair Road.
BACKGROUND: The City cannot determine clear title, as the property owner,
Robert F. Bryant, Sr. passed away without a will. In order to
proceed and avoid further project delays, it is necessary to
condemn a portion of subject property. The required property
consists of 75 square feet of permanent easement and 1,474
square feet of temporary easement. The appraised value is
$277.00
ANALYSIS: Condemnation is necessary in order to acquire the required
property.
FINANCIAL IMPACT: The necessary costs will be covered under the project budget.
ALTERNATIVES: Deny condemnation.
RECOMMENDATION: Approve condemnation.
AGENDA DATE: July 2013
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS:
G/L 323-041110-52.12122
ADMINISTRATOR:____________________ J/L 201823332-5212122
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 35
Commission Meeting Agenda
8/6/2013 5:00 PM
Acquisition of permanent easement and temporary easement to Richmond County, Georgia from Jean
Michel Zapata.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement, (Parcel
053-0-0410-0) 3708 Belair Road.(Approved by Engineering
Services Committee July 29, 2013)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 287 square feet of
permanent easement and 1,921 square feet of temporary
easement. The appraised value is $503.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323-041110-52.12122 J/L 201823332-
5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 36
Clerk of Commission
Cover Memo
Item # 36
Attachment number 1 \nPage 1 of 1
Item # 36
Commission Meeting Agenda
8/6/2013 5:00 PM
Acquisition of permanent easement and temporary easement to Richmond County, Georgia from Ricky
Stephen Newman.
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent easement and temporary easement, (Parcel
053-0-032-00-0) 3752 Belair Road.(Approved by Engineering
Services Committee July 29, 2013)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 183 square feet of
permanent easement and 3,792 square feet of temporary
easement. The appraised value is $706.00 and the counter-offer is
$5,540.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323-041110-52.12122 J/L 201823332-
5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 37
Administrator.
Clerk of Commission
Cover Memo
Item # 37
Attachment number 1 \nPage 1 of 1
Item # 37
Commission Meeting Agenda
8/6/2013 5:00 PM
Approve a contract for RFP 12-167, Waste Diversion Renewable Energy Program to Rational Energy.
Department:Environmental Services
Caption:Motion to approve a contract for RFP 12-167, Waste Diversion
Renewable Energy Program to Rational Energy. (Approved by
Engineering Services Committee July 29, 2013)
Background:Augusta’s Environmental Services Department (ESD) released
RFP 12-167 with the purpose of diverting waste from disposal at
the landfill through recycling and processing portions of the waste
stream into a marketable product or renewable energy. The nature
of this project was that the project be financed, designed,
permitted, constructed and operated by the successful proposer
under an agreement with Augusta. The proposed facility is to be
located on landfill property and receive mixed municipal solid
waste (MSW) at the landfill via diverted trucks. The intent is that
the ESD continues to receive all the landfill revenues as trash
enters the facility. Once across the scales trucks would be diverted
into the proposer’s facilities where they would theoretically
borrow the trash. While there, the proposer would remove portions
of the waste stream they want. Then the proposer will deliver the
remaining portion of the waste to the landfill to be buried. A
driving force of this RFP was keeping the revenue stream intact,
while reducing the amount of garbage buried, effectively saving
the ESD money.
Analysis:Upon receiving bids, there was one qualified, responsive bidder,
which was Rational Energies (RE). Their proposal seeks to
develop a plant that uses waste plastic from the MSW as a
feedstock for making fuel oil. The process includes building a
receiving floor (inside a building) where waste can be dumped. It
will then be processed. Metals, which include steel, tin, and
aluminum will be extracted and sold as recycling. Additionally,
PET plastics will be removed and sold as recycling. This creates a
base revenue stream for the facility as well as improves the
diversion rates for Augusta. The goal of RE is to remove film
plastics from the MSW. This includes mainly plastic bags, and
other films which are received by the landfill. It is anticipated that
the volume reduction from this process could be around 20%. This
provides a significant improvement to the waste given back to the
Cover Memo
Item # 38
landfill. When plastics and metals are removed, decomposition
may occur more readily. This yields the ESD more airspace over
the long run for Augusta to sell. The film plastics are then sent to
a second on-site facility, through the use of pyrolysis, they break
the plastic down into oils. This plant operates as a small refining
plant. The product created from this plant can be used as a
petroleum product. The RE proposal included a variety of benefits
to Augusta. The first is the economic impact of building a $30
million dollar facility in Augusta. The second is the ongoing 70+
jobs it will take to operate both facilities. The ESD will benefit
from the recovery of non-biodegradable MSW components which
are now going into the landfill. RE has contractually agreed to pay
for the MSW as a feedstock at $.25 cents per ton received, as well
as provide revenue sharing from the recyclables sold, over a
specific volume and price. Additionally, the contract allows the
ESD to sell RE landfill gas as a fuel source at market conditions.
This provides a second outlet for the gas, since our current
customer only uses a portion of the available gas. RE also
committed to an educational component of the project which
includes a classroom in their building complex and will allow
fieldtrips and tours. Additionally RE has included two internships
annually for the colleges to work with this evolving technology.
The ESD structured the deal where there is minimal risk to
Augusta. First, RE must get their own permits rather than operate
under Augusta’s permits. This ensures that any actions (or lack of
action) will not have an adverse impact on the landfill. Second,
Augusta is leasing RE land at almost a zero cost lease, however, if
the project becomes idle, then RE has a defined period to remove
all assets from the land and return the land to Augusta. Within the
contract, we have allowed the contractor a due diligence period,
which allows them to finalize all the site plans, get permitting,
establish financing, and initiate the project. If for some reason any
of those items do not occur, the contract has a time limit and
provisions where the contract becomes void.
Financial Impact:The only cost to Augusta is the use of land by RE. The ESD is
paid $.25 cent per ton for each ton that goes into the RE facility.
Additionally, a revenue share is established as the parties shall
divide all PET recyclable revenues received over $.20 cents per
pound and all metal recyclable revenues over $.35 cents per pound
in the ratio of 70% to RE and 30% to ESD. Augusta has also
included the possibility of selling landfill gas to RE at a market
rate.
Alternatives:1. Approve a contract for RFP 12-167, Waste Diversion
Renewable Energy Program to Rational Energy. 2. Do not
approve the contract
Recommendation:Approve a contract for RFP 12-167, Waste Diversion Renewable
Cover Memo
Item # 38
Energy Program to Rational Energy.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 38
ARTICLE 1ARTICLE 1ARTICLE 1ARTICLE 1————DEFINITIONSDEFINITIONSDEFINITIONSDEFINITIONS
Unless otherwise required by the context in which any defined term appears, the following terms shall have the
meaning assigned to them in this Article for all purposes including the recitals:
1.11.11.11.1 BTUBTUBTUBTU means British Thermal Units or the amount of heat required to raise the temperature of one
pound of water one (1) degree Fahrenheit at sixty (60) degrees Fahrenheit and MMBTU means one
million (1,000,000) BTU.
1.21.21.21.2 Contractor’s EquipmentContractor’s EquipmentContractor’s EquipmentContractor’s Equipment has the meaning set forth in Section 2.12.2 of this Agreement.
1.31.31.31.3 Environmental AttributesEnvironmental AttributesEnvironmental AttributesEnvironmental Attributes means any and all credits, benefits, emissions reductions, environmental air
quality credits, emission reduction credits, renewable energy credits, renewable energy certificates,
offsets, and allowances attributable to the generation, destruction, purchase, sale, or use of LFG from
the Landfill, including, but not limited to, tags, certificates, credits, allowances, offsets, and similar
products or rights attributable to the generation, destruction, purchase, sale, or use of LFG from the
Landfill that can be used to claim responsibility for, ownership of, or any avoidance or reduction of
emissions or pollutants, including, but not limited to, carbon dioxide, mercury, nitrogen oxide, sulfur
oxide, carbon monoxide, particulate matter or similar pollutants or contaminants of air, water or soil,
under any governmental, regulatory or voluntary program, including the United Nations Framework
Convention on Climate Change and related Kyoto Protocol or other program.
1.41.41.41.4 Force MajeureForce MajeureForce MajeureForce Majeure means acts of God, fires, storms, lightning, floods, hurricanes, high water washouts,
earthquakes, landslides, explosions, war, blockade, public disorder, acts of the public enemy,
insurrections, riots, epidemics, accidents, casualty, labor disturbances, arrests and restraints of
governments and people, catastrophic events such as explosions, breakage or accident to equipment
caused by an event of Force Majeure, or any other event of similar cause not reasonably within the
control of the affected Party and which, by the exercise of reasonable diligence, such Party is unable to
prevent or overcome. Force Majeure shall not include the unavailability of or delays in delivery of any
product, labor, fuel, service or materials unless caused by an event that would otherwise be defined
herein as an event of Force Majeure. Force Majeure shall in no event include (a) any change in the
economy or in the markets, pricing or demand for products manufactured at the facility or for recycled
materials, processed or unprocessed, that affects Contractor’s ability to use municipal solid waste,
processed or unprocessed, or any component or product thereof, or the price at which recovered
materials can be sold, or (b) increases in the cost of constructing or operating Contractor’s Equipment.
1.51.51.51.5 Good Engineering PracticeGood Engineering PracticeGood Engineering PracticeGood Engineering Practice shall mean any practices, methods, or acts which, in the exercise of
reasonable judgment in light of the facts known would have been expected to accomplish the desired
result in a manner consistent with reliability, safety, project economics, and applicable laws and
regulations for similar projects in the State of Georgia. This term is not intended to be limited to one
practice or method to the exclusion of all others.
1.61.61.61.6 Governmental AuthorityGovernmental AuthorityGovernmental AuthorityGovernmental Authority means any federal, state, regional, city or local government, any political
subdivision thereof, or any other governmental, quasi governmental, judicial, public or statutory
instrumentality, authority, body, agency, commission, administration, bureau, department, board,
bureau, court or other entity.
1.71.71.71.7 Hazardous Materials Hazardous Materials Hazardous Materials Hazardous Materials means all materials which have been determined to be hazardous to health or
the environment by virtue of being defined by the Resource Conservation and Recovery Act, the
Comprehensive Environmental Response, Compensation and Liability Act, regulated by the Toxic
Substances Control Act, the Federal Insecticide, Fungicide and Rodenticide Act, or regulated by any
other applicable federal, state, or local law. Reference to specific statutes includes amendments as
they are made from time to time, as well as the regulations promulgated there under.
1.81.81.81.8 Inflationary IndexInflationary IndexInflationary IndexInflationary Index means the Consumer Price Index for All Urban Consumers (“CPI-U”), Atlanta, Georgia
– Atlanta, Georgia, All Items published by the United States Department of Labor, Bureau of Labor
Statistics (“BLS”), or its successor.
1.91.91.91.9 Landfill Landfill Landfill Landfill shall mean the Augusta GA - Deans Bridge Road Municipal Solid Waste Landfill located in
Blythe, Georgia.
1.101.101.101.10 Landfill Gas or LFG Landfill Gas or LFG Landfill Gas or LFG Landfill Gas or LFG means any and all gases resulting from the anaerobic decomposition of refuse
material within the Landfill disposal cells, consisting principally of methane, carbon dioxide, and other
constituent gases.
Attachment number 1 \nPage 1 of 12
Item # 38
1.111.111.111.11 Legal RequirementsLegal RequirementsLegal RequirementsLegal Requirements means any applicable law, order, codes, writ, decree, judgment, requirement,
guideline, action, permit, ordinance, rule and regulation of any Governmental Authority whether
existing as of the Effective Date of this Agreement or subsequently amended, enacted or promulgated
hereafter.
1.121.121.121.12 Municipal Solid Waste Municipal Solid Waste Municipal Solid Waste Municipal Solid Waste means any solid waste derived from households, including garbage, trash, and
sanitary waste in septic tanks and means solid waste from single family and multifamily residences,
hotels and motels, bunkhouses, campgrounds, picnic grounds, and day use recreation areas. The term
includes yard trimmings and commercial solid waste, but does not include solid waste from mining,
agricultural, or silvicultural operations or industrial processes or operations.
1.131.131.131.13 Percent Reduction Percent Reduction Percent Reduction Percent Reduction means the computed amount of waste diverted by the processing facility from
landfilling. The percent reduction shall be computed as the total tons delivered to the facility less the
total tons disposed in the landfill from the processing facility and then that resulting value divided by
the total tons delivered to the facility.
1.141.141.141.14 Permit(s)Permit(s)Permit(s)Permit(s) means all actions, reviews, approvals, consents, waivers, exemptions, variances, franchises,
orders, permits, authorizations, rights, licenses, filings, zoning changes or variances, and entitlements
of whatever kind and however described which are required under applicable law to be obtained or
maintained by any person with respect to the activities contemplated herein.
1.151.151.151.15 PrPrPrProcessing Siteocessing Siteocessing Siteocessing Site means the real property having an approximate size of five (5) acres within or adjacent
to the portion of the Landfill on native soil that is above the applicable 100 year flood elevation, is
level, or capable of being leveled by grading, and that is firm and not susceptible to settlement
following the pouring of a concrete slab and the installation of the Processing System. The Processing
Site shall not contain, nor ever have contained, refuse from landfilling operations. The Processing Site
shall be mutually agreed upon by the Owner and Contractor. If for some unanticipated reason the
initial site mutually agreed upon by the Owner and Contractor is not workable the Owner and
Contractor may agree to identify an alternative site on the Landfill that is mutually acceptable to both
Parties.
1.161.161.161.16 Processing SystemProcessing SystemProcessing SystemProcessing System means all conveyors, screens, pressure vessels, piping, valves, pumps, monitoring
devices, compressors, generators and related equipment installed on the Processing Site utilized by
Contractor to process the municipal solid waste to a commercial product or energy.
1.171.171.171.17 Scheduled Interruptions Scheduled Interruptions Scheduled Interruptions Scheduled Interruptions means an interruption resulting when all or a portion of the respective
systems owned by either Contractor or Owner is deliberately taken out of service at a selected time for
purposes of maintenance, repair or construction.
1.181.181.181.18 Unscheduled InterruptionsUnscheduled InterruptionsUnscheduled InterruptionsUnscheduled Interruptions means an interruption resulting when all or a portion of the respective
systems owned by either Contractor or Owner is taken out of service at an unexpected time due to an
outage caused by utility outages, equipment failure, human error or other unexpected condition.
ARTICLE 2ARTICLE 2ARTICLE 2ARTICLE 2————CONSTRUCTION OF PROCESSING EQUIPMENT AND FACILITIESCONSTRUCTION OF PROCESSING EQUIPMENT AND FACILITIESCONSTRUCTION OF PROCESSING EQUIPMENT AND FACILITIESCONSTRUCTION OF PROCESSING EQUIPMENT AND FACILITIES
2.12.12.12.1 Owner’s Equipment.Owner’s Equipment.Owner’s Equipment.Owner’s Equipment. Owner shall be solely responsible and liable for designing, constructing,
operating, maintaining, and repairing the Gas Collection System and for the construction of any
pipeline necessary to deliver LFG to the Processing Site. (If LFG is proposed to be utilized by the
Contractor). Owner shall be responsible for obtaining all Permits relating to the construction and
operation of the Gas Collection System.
2.22.22.22.2 ContracContracContracContractor’s Equipment.tor’s Equipment.tor’s Equipment.tor’s Equipment. Contractor shall be solely responsible and liable for designing, constructing,
operating, maintaining, and repairing any and all equipment and facilities necessary to process the
MSW as required for the waste diversion/ renewable energy program. Additionally, Contractor shall be
solely responsible and liable for designing, constructing, operating, maintaining, and repairing any and
all equipment and facilities used to transport, treat, and utilize the LFG from the Processing Site,
including any pipeline necessary to deliver LFG from the outside boundary of the Processing Site to
Contractor’s LFG Processing System (If LFG is proposed to be utilized by the Contractor). Contractor
shall be responsible for obtaining all Permits relating to the construction and operation of Contractor’s
Equipment, including, without limitation, any easements and rights-of-way. Contractor shall be
required to prepare any Permit with respect to the Landfill. Any permit modifications required for the
Landfill shall be reviewed and approved by the Owner prior to execution of applications and submittal
to the State. Contractor shall indemnify and hold Owner harmless from and against any and all
Attachment number 1 \nPage 2 of 12
Item # 38
claims, actions, losses, damages, and expenses relating to or arising from Contractor’s ownership,
use, operation, repair, and/or maintenance of Contractor’s Equipment.
2.32.32.32.3 Observation and Demonstration Room.Observation and Demonstration Room.Observation and Demonstration Room.Observation and Demonstration Room. Contractor shall include a room within its processing facility
where plastics processing can be observed as well as a room within the materials recovery plant
facility where waste processing can be observed. Final design and layout of the rooms shall be
mutually agreed upon during the facility design process.
2.42.42.42.4 Mutual Support. Mutual Support. Mutual Support. Mutual Support. Each party shall exercise reasonable efforts to support and assist the other party in
the acquisition of all Permits and authorizations and in fulfilling the obligations described above. Such
support shall include participating in regulatory proceedings and providing information concerning
each party’s operations.
ARTICLE 3ARTICLE 3ARTICLE 3ARTICLE 3————PROCESSING OF MUNICIPAL SOLID WASTEPROCESSING OF MUNICIPAL SOLID WASTEPROCESSING OF MUNICIPAL SOLID WASTEPROCESSING OF MUNICIPAL SOLID WASTE
3.13.13.13.1 Baseline Quantity; TakeBaseline Quantity; TakeBaseline Quantity; TakeBaseline Quantity; Take----orororor----Pay Obligation. Pay Obligation. Pay Obligation. Pay Obligation. Subject to the terms and conditions of this Agreement, the
Baseline Quantity shall be 5,000 tons per calendar week of municipal solid waste commencing on the
date that waste is first delivered by Owner to the Processing Site. Subject specifically to the limitations
set forth in Section 3.4, Owner shall exercise its reasonable efforts to deliver and Contractor shall
accept and process all of the municipal solid waste that is delivered to the Processing Site, in each
case, up to the Baseline Quantity. Furthermore, the Contractor agrees that its waste processing shall
reduce the total tonnage to be landfilled at the facility by 20 percent as computed on a monthly basis.
Contractor will not be obligated to pay Owner until the date that Owner begins providing delivery to the
Processing Site.
3.23.23.23.2 Quantity in Excess of the Baseline QuantityQuantity in Excess of the Baseline QuantityQuantity in Excess of the Baseline QuantityQuantity in Excess of the Baseline Quantity. Any municipal solid waste received by the Owner at the
landfill in excess of the Baseline Quantity will be made available for use by Contractor, but Contractor
shall not be required to process such materials. Prior to any system expansions, Contractor shall notify
Owner whether it intends to accept additional municipal solid waste in excess of the Baseline Quantity
and the amount it would accept if available. Both Contractor and Owner mutually agree to support
either expansion of the Processing Facility or alternate uses of excess MSW if future opportunities
arise.
3.33.33.33.3 Use of Municipal Solid Waste Not TakenUse of Municipal Solid Waste Not TakenUse of Municipal Solid Waste Not TakenUse of Municipal Solid Waste Not Taken. Owner shall be free to utilize, dispose of, or sell to a third
party all municipal solid waste tendered to Contractor under Section 3.2 but not processed by or
committed to be processed by Contractor for any reason.
3.43.43.43.4 Quantity and Quality of Municipal Solid Waste. Quantity and Quality of Municipal Solid Waste. Quantity and Quality of Municipal Solid Waste. Quantity and Quality of Municipal Solid Waste. Contractor understands and acknowledges that, due to
the unpredictable nature of municipal solid waste and collection operations, actual delivery rates and
quality will vary and there may be material changes. Contractor further understands and
acknowledges that Owner is not providing any guarantees, warranties, or representations as to the
quality or quantity of waste to be delivered to Contractor, and that the quantities set forth in this
Agreement are merely projections. Owner shall operate the Landfill in a prudent and efficient manner
in order to attempt to provide Contractor with the Baseline Quantity as set forth in this Agreement.
3.53.53.53.5 Municipal Solid Waste Not Utilized by Contractor.Municipal Solid Waste Not Utilized by Contractor.Municipal Solid Waste Not Utilized by Contractor.Municipal Solid Waste Not Utilized by Contractor. Notwithstanding anything to the contrary set forth in
this Agreement, in the event Contractor fails to take the Baseline Quantity of municipal solid waste
that Owner delivers to the Processing Site on any given day (i) Owner may divert, sell to a third party or
landfill all such municipal solid waste, and (ii) Contractor shall make payments to Owner for the
Baseline Quantity in accordance with its Take–or-Pay obligations set forth in Section 3.1 of this
Agreement.
3.63.63.63.6 Operating Standard.Operating Standard.Operating Standard.Operating Standard. Contractor shall install, operate, and maintain Contractor’s Equipment in
accordance with Good Engineering Practice. Contractor shall operate the processing facility in
accordance with all requirements of the permits as obtained per Article 2.2 of this Agreement as well
as all permits, regulations and environmental laws applicable to the site. Notices of violations or
consent orders for Contractor’s failure to operate in accordance with any permits, laws, or regulations
as related to the Contractor’s operations shall be a material breach of this Agreement and be subject
to Article 5.2.b. Contractor shall be liable for damages related to such breach per Article 5.2.e.
3.73.73.73.7 Priority of Landfill Operations. Priority of Landfill Operations. Priority of Landfill Operations. Priority of Landfill Operations. Contractor acknowledges and agrees that the primary use of the Landfill
is as a sanitary landfill. Notwithstanding anything to the contrary set forth in this Agreement, at all
times during the Term hereof, Owner shall have the right to operate the Landfill, and to take all actions
Attachment number 1 \nPage 3 of 12
Item # 38
at its own cost and expense that Owner deems in good faith necessary or appropriate in connection
with the operation and maintenance of the Landfill including actions to comply with any Legal
Requirements.
3.83.83.83.8 Price. Price. Price. Price. As paid by the Contractor to the Owner, the price of municipal solid waste processed by the
Contractor for the first year of this Agreement shall be $0.25 per ton plus applicable taxes and fees.
The amount payable for municipal solid waste processed hereunder shall be rounded to the nearest
whole cent. The price in subsequent years shall be adjusted by the inflationary index as published for
the most recent preceding 12-month period.
3.93.93.93.9 Invoices, PaymentInvoices, PaymentInvoices, PaymentInvoices, Payment. Owner shall electronically record the total monthly municipal solid waste delivered
for each monthly period from the Landfill scale records. Owner shall prepare and send to Contractor by
the fifteenth (15th) day of each month an invoice which shall be accompanied by a report showing
amounts of municipal solid waste delivered to the Processing Site. Contractor shall remit payment to
Owner within thirty (30) days following receipt of Owner’s invoices, which payment date shall be
identified on Owner’s invoices.
3.103.103.103.10 Revenue Sharing from Recyclables.Revenue Sharing from Recyclables.Revenue Sharing from Recyclables.Revenue Sharing from Recyclables. Provided that Owner provides Contractor with access to enough
municipal solid waste to enable Contractor to extract recyclable materials for sale equal to at least
eight thousand (8,000) tons per year, Owner shall share revenues from Contractor’s sale of all
recyclable materials as follows: the parties shall divide all PET recyclable revenues received over
$0.20 per pound and all metal recyclable revenues received over $0.35 per pound in the ration of
seventy percent (70%) to the Contractor and thirty percent (30%) to the Owner.
3.113.113.113.11 LFG PurchaseLFG PurchaseLFG PurchaseLFG Purchase. Contractor proposes to purchase landfill gas (LFG) from the Owner on a BTU unit basis
based on availability, energy need and costs. Pricing for LFG would be based on local natural gas
rates as well as electric rates less any Contractor capital or operational costs for the gas to energy
systems. Specific LFG volume and pricing will be mutually agreed upon after further analysis by the
Contractor.
3.123.123.123.12 Scales Out of ServiceScales Out of ServiceScales Out of ServiceScales Out of Service. If, for any reason, the Landfill scales are out of service or out of repair so that
the amount of municipal solid waste delivered and used by Contractor cannot be ascertained or
determined from its readings, the amount of municipal solid waste delivered to Contractor during such
period when the Landfill scales are out of service shall be determined by averaging truck weights as
sent to the Processing Site for the prior three months and counting trucks.
3.133.133.133.13 Errors in BillingErrors in BillingErrors in BillingErrors in Billing. Should either party find at any time within one (1) year after the date of any invoice
rendered by Owner that there has been an undercharge or an overcharge in the amount billed in the
invoice, the party finding the error shall promptly notify the other party in writing. In the case of an
undercharge, Owner shall submit a statement for such undercharge, and Contractor, upon verifying
the same, shall pay such an amount within thirty (30) days after receipt of the statement but without
interest. In the case of an overcharge, Owner, upon verifying the same, shall refund the amount of the
overcharge to Contractor within thirty (30) days of notification by Contractor, but without interest.
Neither Owner nor Contractor shall have any liability for any undercharge or overcharge relating to
invoices over one year old.
3.143.143.143.14 Contractor Shall Not Sell the Municipal Solid Waste.Contractor Shall Not Sell the Municipal Solid Waste.Contractor Shall Not Sell the Municipal Solid Waste.Contractor Shall Not Sell the Municipal Solid Waste. Notwithstanding anything to the contrary set forth
in this Agreement, Contractor agrees and covenants that it shall not sell, redirect, redeliver, transport
or market the municipal solid waste, or any unprocessed portion thereof to any third party. Moreover,
and without limiting the generality of the foregoing, Contractor represents and warrants that it shall
process the municipal solid waste at the Processing Site.
ARTICLE 4 ARTICLE 4 ARTICLE 4 ARTICLE 4 –––– LEASE OF PROCESSING SITELEASE OF PROCESSING SITELEASE OF PROCESSING SITELEASE OF PROCESSING SITE
Owner desires to lease the Processing Site to Contractor, and Contractor desires to lease the Processing Site
from Owner for the term, at the rental and upon the covenants, conditions and provisions herein set forth.
4.14.14.14.1 Processing Site Rental.Processing Site Rental.Processing Site Rental.Processing Site Rental. Contractor shall pay Owner for the use of the Processing Site for the
installation and operation of the Processing System purpose, One Dollars ($1.00), payable in full upon
execution of this agreement.
4.24.24.24.2 Lease Term. Lease Term. Lease Term. Lease Term. Owner hereby leases the Processing Site to Contractor, and Contractor hereby leases the
same from Owner, for an "Initial Term" as specified in Section 5.1.
Attachment number 1 \nPage 4 of 12
Item # 38
4.34.34.34.3 Sublease and Assignment. Sublease and Assignment. Sublease and Assignment. Sublease and Assignment. Contractor shall not sublease all or any part of the Processing Site, or
assign this Lease in whole or in part without Owner's written consent.
4.44.44.44.4 Utilities. Utilities. Utilities. Utilities. Contractor shall pay all charges for water, sewer, gas, electricity, telephone and other services
and utilities used by Contractor on the Leased Premises during the term of this Lease unless
otherwise expressly agreed in writing by Owner. In the event that any utility or service provided to the
Leased Premises is not separately metered, Owner shall pay the amount due and separately invoice
Contractor for Contractor's pro rata share of the charges. Contractor shall pay such amounts within
fifteen (15) days of invoice. Contractor shall coordinate (and be responsible for) all utility upgrades as
may be required to service Contractor’s Equipment and Processing System.
4.54.54.54.5 Inspection of Processing Site.Inspection of Processing Site.Inspection of Processing Site.Inspection of Processing Site. Contractor and its agents and representatives shall have the right to
enter upon the Processing Site at reasonable times after the execution of this Agreement for the
purpose of inspecting the Processing Site, including inspecting, surveying, engineering, test boring,
performance of environmental tests and such other work as Contractor shall consider appropriate and
shall have the further right to make such inquiries of governmental agencies and utility companies,
etc., and to make such feasibility studies and analyses as it considers appropriate (collectively, the
“Inspections”). Contractor shall provide copies of the reports and results of its Inspections to Owner.
Contractor shall conduct all Inspections at Contractor’s sole expense. Contractor shall provide
evidence of a commercially reasonable policy of general liability insurance to Seller prior to entering
the Processing Site.
4.64.64.64.6 Conditions Precedent to Contractor’s Obligation to Lease Processing SiteConditions Precedent to Contractor’s Obligation to Lease Processing SiteConditions Precedent to Contractor’s Obligation to Lease Processing SiteConditions Precedent to Contractor’s Obligation to Lease Processing Site. Contractor’s obligation to
lease the Processing Site and to perform all other obligations of Contractor under the terms and
conditions of this Agreement are subject to fulfillment of the following “Conditions Precedent” on or
before ninety (90) days after the execution of the Agreement:
(a) The completion of waste study by an independent third party at Contractor’s sole expense to
confirm that the volume of plastic and metal found in MSW currently being accepted at the
Landfill is not materially lower in quantity than the volume of plastic and metals reflected in the
Owner previous waste study conducted displayed in the RFP documents.
(b) Satisfactory completion of the Inspections by Contractor to confirm that the Processing Site is
an appropriate location for Contractor to operate a Processing Facility
(c) Satisfactory ALTA/ACSM survey of the Processing Site and any improvements (the “Survey”);
(d) Satisfactory environmental reports and condition, including a Phase I report;
(e) Satisfactory soil borings to confirm geotechnical characteristics of the Processing Site;
(f) Satisfactory cross access and other appropriate easements;
Additionally, the obligations of Contractor under this Agreement are subject to fulfillment of the
following “ Additional Condition Precedent” on or before one hundred eighty (180) days after the
execution of this Agreement: Contractor shall have entered into agreements and received permits and
all other necessary governmental authorizations on terms and conditions acceptable to Contractor, in
Contractor's sole discretion, that shall: (i) enable Contractor to accept delivery of municipal solid waste
from Owner and process it in accordance with Contractor business model so as to be able to operate a
plastic to syncrude facility on the Processing Site; and (ii) enable Contractor to finance, build and
operate the Processing Facility. Contractor shall have the option to extend the contingency period with
respect to the Additional Condition Precedent for two (2) ninety (90) days periods (each an “Extension
Option”). An Extension Option shall be exercised, if at all, by delivery to Owner of written notice no
later than the date of the then expiring contingency period together with copies of applications
delivered to applicable regulatory agencies and delivery to the Owner of Ten Thousand and no/100
($10,000.00) (each an “Extension Fee”) per Extension Option. Each Extension Fee shall be
nonrefundable by Owner and become part of this Agreement. Contractor may acknowledge
satisfaction or waiver of the foregoing Conditions Precedent and the Additional Condition Precedent,
only by delivering written notice of satisfaction or waiver to Owner. If Contractor does not acknowledge
in writing the satisfaction of the foregoing Conditions Precedent and Additional Condition Precedent
(or otherwise waive the same in writing) on or before the applicable contingency date, this Agreement
shall automatically be deemed to be terminated, without action required of either party, any Extension
Fee which shall have been paid will be retained by Owner, and Contractor and Owner shall thereafter
be released from any liability or obligation hereunder. In the event this Agreement is allowed to expire
Attachment number 1 \nPage 5 of 12
Item # 38
in accordance with this Section 4.6, the parties shall acknowledge such expiration and termination in
a commercially reasonable writing mutually acceptable to both parties, upon the request of either
party.
ARTICLE 5ARTICLE 5ARTICLE 5ARTICLE 5————TERM, TERMINATION, AND DEFAULTSTERM, TERMINATION, AND DEFAULTSTERM, TERMINATION, AND DEFAULTSTERM, TERMINATION, AND DEFAULTS
5.15.15.15.1 Term. Term. Term. Term. Subject to the other provisions contained herein, this Agreement shall become effective on the
date of execution and shall continue in effect for a period of ten (10) years beginning on the date of
operations of the Processing System. No later than twelve (12) months prior to expiration of this
Agreement, Contractor can give written notice to Owner that it wishes to extend the term of this
Agreement for additional five (5) year terms beyond the initial ten (10) year term. Any extension to the
initial term or additional terms shall be by mutual agreement between both Owner and the Contractor.
5.25.25.25.2 Owner’s Right to Terminate. Owner’s Right to Terminate. Owner’s Right to Terminate. Owner’s Right to Terminate. Owner shall have the right to terminate this Agreement by written notice
to Contractor submitted not later than thirty (30) days following the occurrence of any of the following:
(a) Should Contractor fail to make any payment required under this Agreement within thirty (30)
Days after receipt of a written notice from Owner to Contractor that such payment is at least
ten (10) days overdue.
(b) Should Contractor commit a material breach of this Agreement and such breach remains
uncured for thirty (30) days following written notice of such breach from Owner.
(c) Should Contractor fail to perform its obligations under this Agreement due to an event of Force
Majeure that lasts longer than six (6) months.
(d) Should any involuntary proceeding be initiated against Contractor under the bankruptcy or
insolvency laws, which involuntary proceeding remains undismissed for thirty (30) consecutive
days, or in the event of the initiation by Contractor of a voluntary proceeding under the
bankruptcy or insolvency laws.
(e) Notwithstanding anything set forth in this Agreement to the contrary, Owner’s right to terminate
pursuant to the terms of this Section 5.2 shall be in addition to any other damages that Owner
is entitled to under this Agreement and is not an express limitation of damages related to
Contractor’s default or failure to perform its obligations under this Agreement.
5.35.35.35.3 Contractor’s Right to Terminate. Contractor’s Right to Terminate. Contractor’s Right to Terminate. Contractor’s Right to Terminate. Contractor shall have the right to terminate this Agreement by written
notice to Owner, submitted no later than thirty (30) days following the occurrence of the following:
(a) Should Owner commit a material breach of this Agreement and such breach remains uncured
for thirty (30) days following written notice of such breach from Contractor.
(b) Should Owner fail to perform its obligations under this Agreement due to an event of Force
Majeure that lasts longer than six (6) months.
(c) Should any involuntary proceeding be initiated against Owner under the bankruptcy or
insolvency laws, which involuntary proceeding remains undismissed for thirty (30) consecutive
days, or in the event of the initiation by Owner of a voluntary proceeding under the bankruptcy
or insolvency laws.
5.45.45.45.4 Permanent Improvements. Permanent Improvements. Permanent Improvements. Permanent Improvements. Should this Agreement be terminated, all processing equipment installed
within the permanent building shall remain the possession of the Contractor and shall be removed
within 180 days. Any equipment to be removed from the site by the Contractor shall be done in such a
manner that it does not damage the integrity of the permanent building or any other surrounding
structures. Contractor shall give the Owner first right of refusal for purchase of the permanent building
and if not excercised, such permanent building shall be removed by the Contractor within 180 days at
no cost to the City.
5.55.55.55.5 Effect of Termination.Effect of Termination.Effect of Termination.Effect of Termination. Any provision of this Agreement which specifically states it survives the
termination of this Agreement, shall survive any termination of this Agreement; provided, that nothing
herein shall relieve any Party from liability for the willful breach of any of its representations,
warranties, covenants or agreements set forth in this Agreement.
ARTICLE 6ARTICLE 6ARTICLE 6ARTICLE 6————ENVIRONMENTAL ATTRIBUTESENVIRONMENTAL ATTRIBUTESENVIRONMENTAL ATTRIBUTESENVIRONMENTAL ATTRIBUTES
Attachment number 1 \nPage 6 of 12
Item # 38
6.16.16.16.1 Destruction of Landfill Methane. Destruction of Landfill Methane. Destruction of Landfill Methane. Destruction of Landfill Methane. Owner retains one hundred percent (100%) of any and all
Environmental Attributes associated with the LFG whether this LFG is sold to Contractor, flared at the
Landfill, or otherwise destroyed, including, without limitation, any Environmental Attributes attributable
to the generation, destruction, purchase, sale, or use of LFG from the Landfill.
6.26.26.26.2 Responsibility and Cooperation. Responsibility and Cooperation. Responsibility and Cooperation. Responsibility and Cooperation. The parties agree that the responsibility to apply for, qualify for and
obtain any emission credits, tax credits, offsets, demonstrations of regulatory compliance and other
rights is the responsibility of Owner and Owner shall be wholly responsible for the costs associated
therewith. The parties agree to cooperate with each other in providing information and other
reasonable cooperation as needed to secure these credits, offsets, and other rights with respect to
Article 6 of this Agreement.
6.36.36.36.3 No Representation. No Representation. No Representation. No Representation. The parties agree that the existence of these credits, offsets, and other rights is
beyond their individual control and are matters defined in the market place and at law. No
representation is made herein by either party that such credits, offsets, and other rights exist, will
continue to exist, or have monetary value.
ARTICLE 7ARTICLE 7ARTICLE 7ARTICLE 7————COORDINATION OF INTERRUPTIONSCOORDINATION OF INTERRUPTIONSCOORDINATION OF INTERRUPTIONSCOORDINATION OF INTERRUPTIONS
7.17.17.17.1 Scheduled Interruption.Scheduled Interruption.Scheduled Interruption.Scheduled Interruption. Contractor and Owner shall coordinate timing of any Scheduled Interruption of
their respective systems in order to minimize overall project downtime. Notice of a Scheduled
Interruption by either Contractor or Owner shall be given to the other party as soon as practicable and
not less than 3 days prior to occurrence of the Scheduled Interruption. Notice shall include the reason
for and expected duration of the Scheduled Interruption.
7.27.27.27.2 Unscheduled InterruptionUnscheduled InterruptionUnscheduled InterruptionUnscheduled Interruption. In the event that an Unscheduled Interruption occurs on either Contractor's
or Owner's system, notice of the Unscheduled Interruption including the cause and estimated duration
of the Unscheduled Interruption shall be given to the other party as soon as practicable and not more
than 4 hours following the occurrence of the Unscheduled Interruption. Notice shall also be given to
the other party as soon as the Unscheduled Interruption has been remedied and regular delivery of
municipal solid waste can resume.
ARTICLE 8ARTICLE 8ARTICLE 8ARTICLE 8————TAXESTAXESTAXESTAXES
8.18.18.18.1 Taxes.Taxes.Taxes.Taxes.
(a) Contractor shall retain the rights to any tax credits related to the Processing Equipment and
other construction costs.
(b) The Contractor shall pay all sales, consumer, use and other similar taxes required by the law of
the place where the Work is performed. The Owner will be responsible for any sales or use tax
due on materials furnished by the Owner to the Contractor to be incorporated into the Work.
ARTICLE 9ARTICLE 9ARTICLE 9ARTICLE 9————REPRESENTATIONS AND WARRANTIESREPRESENTATIONS AND WARRANTIESREPRESENTATIONS AND WARRANTIESREPRESENTATIONS AND WARRANTIES
9.19.19.19.1 Representations and Warranties of Owner. Representations and Warranties of Owner. Representations and Warranties of Owner. Representations and Warranties of Owner. Owner represents and warrants that:
(a) This Agreement has been duly authorized by all necessary persons and bodies and Owner has
full power and authority to enter into this Agreement and perform its obligations hereunder.
(b) Owner is not a party to any litigation, or subject to any judgment, order, or decree, or party to
any other contract, which would materially affect its performance of its obligation under this
Agreement.
(c) The Owner agrees that, during the Term of this Agreement, it shall not take any intentional
action to divert the volume of municipal solid waste received by the Landfill in order to achieve
the Baseline Quantity that is to be made available to Contractor at the Processing Site, to some
other site, it being understood that any action taken by the Owner to encourage recycling or
reduction of waste generally, including but not limited to curbside, commercial and multi-
housing recycling programs, organic management programs and product stewardship
initiatives, shall not be deemed to be in any way a violation of the provisions of this Agreement.
9.29.29.29.2 Representations and Warranties of Contractor. Representations and Warranties of Contractor. Representations and Warranties of Contractor. Representations and Warranties of Contractor. Contractor represents and warrants that:
(a) Contractor has done its due diligence and agrees that the municipal solid waste delivered to
Processing System will be acceptable for use in its Processing System. Contractor shall be
Attachment number 1 \nPage 7 of 12
Item # 38
solely responsible for all compliance with all Legal Requirements after the municipal solid
waste is delivered to the Processing Site, and shall hold Owner harmless from and against all
claims, suits, actions, damages, losses, costs, and expenses of every kind and character
arising from each and every claim of any and all persons against the municipal solid waste
after its delivery to the Processing Site.
(b) This Agreement has been duly authorized and Contractor has full power and authority to enter
into this Agreement and perform its obligations hereunder.
(c) Contractor is not a party to any litigation, or subject to any judgment, order, or decree, or party
to any other contract, which would materially affect its performance of its obligations under
this Agreement.
9.39.39.39.3 Disclaimer of Warranties. Disclaimer of Warranties. Disclaimer of Warranties. Disclaimer of Warranties. Notwithstanding anything to the contrary set forth in this Agreement,
Contractor accepts the condition of the Landfill and the municipal solid waste “AS IS, WHERE IS, WITH
ALL FAULTS”, and Contractor acknowledges that Owner has not made and does not hereby make, and
specifically disclaims, any representations, guarantees, promises, covenants, agreements or
warranties of any kind or nature whatsoever (except for those specifically set forth in Section 9.1
hereof), whether past, present or future, oral or written, expressed or implied, including any
representation or warranty with respect to merchantability, fitness for a particular purpose, conformity
to models or samples, concerning the condition, or quality of the Landfill or the municipal solid waste
and their fitness for any particular use, purpose, business or activity contemplated, intended or
ongoing, including Contractor’s purposes under this Agreement or the quantity or quality of municipal
solid waste at any time. Contractor waives any claim it may have against Owner based on the actual
content or characteristics of municipal solid waste sold and purchased hereunder.
ARTICLE 10ARTICLE 10ARTICLE 10ARTICLE 10————FORCE MAJEUREFORCE MAJEUREFORCE MAJEUREFORCE MAJEURE
10.110.110.110.1 Force MajeureForce MajeureForce MajeureForce Majeure. If Contractor or Owner is rendered unable, wholly or in part, by an event of Force
Majeure to carry out its obligations under this Agreement, other than to make a payment for amounts
accrued, such Party shall give to the other Party prompt written notice of the event of Force Majeure
with a detailed description of the events or circumstances that constitute such Force Majeure,
including the nature of the occurrence and its expected duration, and continue to furnish timely
regular reports with respect thereto during the period of Force Majeure; thereupon, the obligations of
the Party giving the notice so far as they are affected by the Force Majeure shall be suspended during
the continuance of the event (other than accrued obligations to make payments); provided that the
suspension of performance is of no greater scope and of no longer duration than is required by the
Force Majeure. A Party whose performance is affected by an event of Force Majeure shall use best
efforts to remove the event of Force Majeure as quickly as practicable. No Force Majeure event shall
extend this Agreement beyond its stated term.
10.210.210.210.2 Strikes and LockoutsStrikes and LockoutsStrikes and LockoutsStrikes and Lockouts. It is understood and agreed that the settlement of strikes or lockouts shall be
entirely within the discretion of the party experiencing the strike or lockout or having the difficulty, and
that the foregoing requirement that any Force Majeure shall be remedied with all reasonable dispatch
shall not require the settlement of strikes or lockouts by acceding to the demands of the opposing
party when such course is inadvisable in the discretion of the party having the difficulty.
ARTICLE 11ARTICLE 11ARTICLE 11ARTICLE 11————INDEMNITYINDEMNITYINDEMNITYINDEMNITY
11.111.111.111.1 Contractor’s Environmental IndemnityContractor’s Environmental IndemnityContractor’s Environmental IndemnityContractor’s Environmental Indemnity. Contractor agrees to indemnify and hold Owner, its agents,
contractors, subcontractors, employees, or invitees harmless from any and all claims, damages, fines,
judgments, penalties, costs, liabilities, or losses arising from or due to the presence of Hazardous
Materials on Contractor’s Processing Site either existing at the time of or which may have been
brought to its property after the execution of this Agreement, provided that Contractor shall have no
obligation under this Article for Hazardous Materials which are introduced to or released on
Contractor’s Processing Site by Owner, its agents, contractors, subcontractors, employees, or invitees.
11.211.211.211.2 Contractor’s Indemnity. Contractor’s Indemnity. Contractor’s Indemnity. Contractor’s Indemnity. Contractor shall indemnify, defend, and hold harmless Owner from and
against any claims, loss, damage, liabilities, fines, penalties, cost, and expense, including court costs
and reasonable attorneys’ fees, incurred or suffered by Owner:
(a) To the extent relating to the municipal solid waste while in Contractor’s control or possession.
Attachment number 1 \nPage 8 of 12
Item # 38
(b) For personal injury, death, or property damage caused by Contractor or its agents’ negligent
acts or omissions arising from or relating to this Agreement.
(c) Arising from claims or liens for labor performed or materials furnished for Contractor’s Facility
or relating to Contractor’s Equipment.
11.311.311.311.3 Limitation of Liability. Limitation of Liability. Limitation of Liability. Limitation of Liability. Notwithstanding any other term of this Agreement to the contrary, in no event
shall either party be liable to the other for any indirect, special, incidental, or consequential loss or
damage of any type, including, but not limited to lost profits and damage to goodwill or reputation with
respect to any claim, whether based on contract, tort (including negligence), warranty, strict liability,
implied warranty, or otherwise.
ARTICLE 12ARTICLE 12ARTICLE 12ARTICLE 12————INSURANCEINSURANCEINSURANCEINSURANCE
12.112.112.112.1 Contractor’s Insurance.Contractor’s Insurance.Contractor’s Insurance.Contractor’s Insurance. Contractor shall at all times carry and maintain, at its own expense, the
minimum insurance coverage set forth in this Section12.1. The terms and conditions of such
insurance policies (including the amount, scope of coverage, deductibles and self-insured retentions)
shall be commercially reasonable shall carry and maintain the following insurance policies: Coverage
shall be on an occurrence basis
(a)(a)(a)(a) Commercial GL: no less than $1,000,000.
(b)(b)(b)(b) Auto Liability – single limit: no less than $ 1,000,000, Including coverage for owned, non-
owned and hired vehicles for both bodily Injury and property damage
(c)(c)(c)(c) Property/Machinery Breakdown “all risk” insurance for replacement cost for Processing Plant
and all equipment include business interruption coverage.
(d)(d)(d)(d) Pollution Liability Coverage: no less than $ 2,000,000
(e)(e)(e)(e) Umbrella Liability Coverage: no less than $ 10,000,000 Excess of primary coverages
(f)(f)(f)(f) Worker’s Compensation Statutory Limits and $ 1,000,000 Employer Liability.
ARTICLE 13ARTICLE 13ARTICLE 13ARTICLE 13————MISCELLMISCELLMISCELLMISCELLANEOUS PROVISIONSANEOUS PROVISIONSANEOUS PROVISIONSANEOUS PROVISIONS
13.113.113.113.1 Assignability. Assignability. Assignability. Assignability. Except as otherwise provided, neither party may at any time transfer, assign, or delegate
its rights or duties under this Agreement without the express prior written consent of the other party,
which shall not be unreasonably withheld; and the terms of this Agreement shall be binding on and
inure to the benefit of the successors and assigns of the parties. Any attempted assignment in
violation of this Section 13.1 shall be null and void.
13.213.213.213.2 Severability and NonSeverability and NonSeverability and NonSeverability and Non----Waiver. Waiver. Waiver. Waiver. In the event any sentence or section of this Agreement is declared by a
court of competent jurisdiction to be void, such sentence or section shall be deemed severed from the
remainder of this Agreement, and the balance of this Agreement shall remain in effect. Either party’s
waiver of any breach, or failure to enforce any of the terms and conditions of this Agreement, shall not
in any way affect, limit, or waive such party’s right thereafter to enforce and compel compliance with
every term and condition of this Agreement or to terminate this Agreement for breach.
13.313.313.313.3 Patents: Patents: Patents: Patents:
(a) The Contractor shall hold and save the Owner, the Engineer and their agents harmless from
liability of any kind, including cost and expenses, reasonable attorney's fees, for, or on account of,
any patented or unpatented invention, process, article, or appliance manufactured or used in the
performance of the Work, including its use by the Contractor.
(b) If the Contractor uses any design, process, device or materials covered by letters, trademarks,
patent or copyright, the Contractor shall provide for such use by suitable agreement between the
Contractor and the holder of such patented or copyrighted design, device or material. The
Contract prices shall include royalties or costs arising from the use of such design, device or
materials, in any way involved in the Work. The Contractor and the Contractor's sureties shall
indemnify and save harmless the Owner, the Engineer and their agents from claims for
infringement by reason of the use of such patented or copyrighted design, process, device or
materials or any trademark or copyright in connection with Work agreed to be performed under
this Contract, and shall indemnify the Owner, the Engineer and their agents for any cost, expense,
Attachment number 1 \nPage 9 of 12
Item # 38
damage and reasonable attorney's fees which it may be obliged to pay by reason of such
infringement, at any time during the prosecution of the Work or after completion of the Work.
13.413.413.413.4 Rights and Remedies. Rights and Remedies. Rights and Remedies. Rights and Remedies. In the event of a material breach of this Agreement by either party, the non-
breaching party shall have the right to non-binding arbitration in efforts of resolving the breach. If non-
binding arbitration is not successful, the non-breaching party shall have all rights and remedies
available under the laws of the State of Georgia. All claims, disputes and other matter in question
between the Owner and the Contractor arising out of or relating to the Agreement, or the breach
thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Contractor, by
executing this Agreement, specifically consents to venue in Augusta and waives any right to contest
the venue in the Superior Court of Richmond County, Georgia.
13.513.513.513.5 Notices. Notices. Notices. Notices. Any notice which is permitted or required under this Agreement shall be duly given if in writing
and either delivered personally to the person whom it is required to be given or sent registered or
certified mail, return receipt requested, postage prepaid as follows:
If to Contractor:If to Contractor:If to Contractor:If to Contractor: Rational Energies, Inc.
12200 Middleset Road, Suite 300
Eden Prairie, MN 55344
If to Owner:If to Owner:If to Owner:If to Owner: Augusta, Georgia
Environmental Services Department
4330 Deans Bridge Road
Blythe, Georgia 30805
Augusta, Georgia
Administrator
530 Greene Street
Augusta, Georgia 30901
Each Party shall have the right, from time to time, to designate a different address by notice given in
conformity with this Section.
13.613.613.613.6 Access.Access.Access.Access. Upon reasonable advance notice not less than 24 hours, each party agrees to provide the
other, and its agents, representatives, and contractors with access to its property and equipment
during normal business hours (not including nights, weekends, and holidays) for the purpose of
inspection and carrying out its rights and obligations under this Agreement. While on Contractor’s
property, Owner, its agents, and contractors shall at all times conduct themselves in a safe and
prudent manner. While on Owner’s property, Contractor, it agents, and contractors shall at all times
conduct themselves in a safe and prudent manner.
13.713.713.713.7 Counterparts. Counterparts. Counterparts. Counterparts. This Agreement may be executed in several counterparts, and as executed shall
constitute one agreement binding on all of the parties hereto.
13.813.813.813.8 Captions.Captions.Captions.Captions. Captions in this Agreement are solely for the convenience of the parties and are not part of
the Agreement, and shall not be used for the interpretation or determination of the validity of the
Agreement or any provision thereof.
13.913.913.913.9 EnEnEnEntire Agreement.tire Agreement.tire Agreement.tire Agreement. This Agreement, inclusive of all Exhibits attached hereto, constitutes the entire
understanding between the parties with respect to the subject matter hereof and supersedes all
previous written and oral negotiations, commitments, proposals and writings.
13.1013.1013.1013.10 Governing Law.Governing Law.Governing Law.Governing Law. This Agreement shall be governed by the substantive laws of the State of Georgia
without reference to its conflicts of law provisions.
13.1113.1113.1113.11 Amendments.Amendments.Amendments.Amendments. This Agreement and any part thereof may be amended at any time by mutual
agreement of the parties; however, no modifications, alteration, amendment, or revision of this
Agreement shall be binding upon either party unless executed in writing by the party to be bound.
13.1213.1213.1213.12 Independent Contractors.Independent Contractors.Independent Contractors.Independent Contractors. Owner and Contractor are independent contractors. Neither party is or shall
be deemed an agent, servant, or employee of or a joint venture with the other party, and neither party
shall have the authority to incur debts or liabilities in the name of the other or otherwise bind the other
party to any contract, debt, or other obligation.
Attachment number 1 \nPage 10 of 12
Item # 38
13.1313.1313.1313.13 Educational Considerations.Educational Considerations.Educational Considerations.Educational Considerations. Contractor agrees to participate in internship programs with local
Universities including the placement of at least two interns annually. Selection of interns will be done
in partnership with the Owner as well as the participating University. Additionally, Contractor agrees to
work with the Owner on providing facility tours to groups of interested parties.
Attachment number 1 \nPage 11 of 12
Item # 38
IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above
written.
RATIONAL ENERGIES, INC. AUGUSTA, GEORGIA
By: By:
Printed Name: Printed Name:
Title: Title:
ATTEST:
By:
Printed Name:
Title:
Attachment number 1 \nPage 12 of 12
Item # 38
PDFConvert.21643.1.ARC_Revenue_Share
Based on Current Volumes
10/25/2012
Volumes Based on Augusta Waste Study
Assumptions
MSW TPD 1,000
Days of Operation 260
Annual Tons 260,000
Current High
% Capture Rate Tons Lbs Price Revenue Price Revenue
UBCs 0.60% 85.00% 1,326 2,652,000 0.81$ 2,148,120 0.91$ 2,413,320
Non-Ferrous 0.70% 85.00% 1,547 3,094,000 0.32$ 990,080 0.78$ 2,413,320
Ferrous 1.20% 85.00% 2,652 5,304,000 0.18$ 954,720 0.25$ 1,326,000
PET 1.80% 85.00% 3,978 7,956,000 0.19$ 1,511,640 0.37$ 2,943,720
Waste Plastic 13.30% 85.00% 29,393 58,786,000 -$ - -$ -
Total Removal 17.60% 38,896 77,792,000 5,604,560 9,096,360
Saleable Pounds 9,503 19,006,000 0.29$ 5,604,560 0.48$ 9,096,360
Revenue Share
Metals Revenue 0.37$ 4,092,920 0.56$ 6,152,640
Amount > $.35/lb 0.02$ 225,420 0.21$ 2,285,140
Pet Revenue 0.19$ 1,511,640 0.37$ 2,943,720
Amount > $0.20/lb -$ - 0.17$ 1,352,520
Augusta Share
@ Current Volume (a)67,626 1,091,298
a. Volume threshold to begin revenue share is 8,000 annual tons of saleable commodities.
Augusta Financial Benefit
Current High Prices
Rent annually 1 1
Landfill Space @ $24.50 Ton 955,500 1,306,500
Landfill Gas TBD TBD
Revenue Share 67,626 1,091,298
Total ARC Benefit 1,023,127 2,397,799
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
1
It
e
m
#
3
8
CORRECTED COPY
Request for Proposal
Request for Proposals will be received at this office until Tuesday, July 3, 2012 @ 11:00 a.m. for furnishing:
RFP Item #12-167 Waste Diversion Renewable Energy Program for Environmental Services
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on
Friday, June 15, 2012 @ 10:00 a.m. A mandatory site visit will follow. All questions must be submitted
in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, June 19, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all
must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 24, 31, June 7, 14, 2012
Metro Courier May 30, 2012
cc: Tameka Allen Deputy Administrator
Mark Johnson Environmental Services
Lori Videtto Environmental Services
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 38
Evaluation Criteria
PTS
Rational Energies
12200 Middleset Road Ste 300
Eden Prairie, MN 55344
1. Diversion Rates 35 25
2. Proposer’s Experience and
Qualifications 30 20
3. LFG Utilization 15 10
4. Schedule 5 5
5. Contract Terms 5 4
6. Education Benefits to the City 10 8
TOTAL 100 72
Cumulative Evaluation Sheet
RFP Item #12-167
Waste Diversion Renewable Energy Program
for Augusta, Georgia – Environmental Services Department
Comments:
Attachment number 4 \nPage 1 of 1
Item # 38
Attachment number 5 \nPage 1 of 1
Item # 38
Attachment number 6 \nPage 1 of 3
Item # 38
Attachment number 6 \nPage 2 of 3
Item # 38
Attachment number 6 \nPage 3 of 3
Item # 38
Attachment number 7 \nPage 1 of 5
Item # 38
Attachment number 7 \nPage 2 of 5
Item # 38
Attachment number 7 \nPage 3 of 5
Item # 38
Attachment number 7 \nPage 4 of 5
Item # 38
Attachment number 7 \nPage 5 of 5
Item # 38
Attachment number 8 \nPage 1 of 2
Item # 38
Attachment number 8 \nPage 2 of 2
Item # 38
VENDORS Attachment B E-Verify #
Addendums
1 & 2
$10,000.00
Bond Original 7
Copies Fee
Rational Energies
12200 Middleset Road Ste 300
Eden Prairie, MN 55344
YES 574487 YES YES YES YES YES
Waste Management
3303 North Glenn Avenue
Winston Salem, NC 27105
Ameresco
3525 Piedmont Road Bldg 7 Ste 300
Atlanta, GA 30305
DID NOT
ATTEND SITE
VISIT
RFP Opening
RFP Item #12-167
Waste Diversion Renewable Energy Program
for Augusta, Georgia – Environmental Services Department
RFP Due: Tuesday, July 3, 2012 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
The following vendors did not respond:
Oasis Energy LLC / 45 Woodstock Street / Roswell, GA 30075
Ryan Companies US, Inc / 50 South Tenth Street Suite 300 / Minneapolis, MN 55403
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
9
\
n
P
a
g
e
1
o
f
1
It
e
m
#
3
8
Commission Meeting Agenda
8/6/2013 5:00 PM
Award Asphalt Patch Repair, Concrete Curb and Sidewalk Replacement (Bid Item 13-114)
Department:Augusta Utilities Department
Caption:Motion to approve funding to Harris Construction in the amount
of $94,933.75 for the costs associated with performing the
requirements to provide asphalt pavement patch repairs, concrete
curb and sidewalk replacement for various Augusta Utilities
Projects.(Approved by Engineering Services Committee July
29, 2013)
Background:The Augusta Utilities Department issued a request for sealed bids
for Bid Item 13-114 for qualified companies to perform the
required tasks related to providing asphalt pavement patch repair,
concrete curb & sidewalk replacement in association with AUD
projects. These services will be required for one year with the
option to renew for an additional year. Blair Construction, Inc.,
GA-Carolina Paving, Beam's Contracting, Sitec LLC, Harris
Construction, and Horizon Construction submitted bids and were
evaluated. Beam's Construction provided the lowest bid at
$94,933.75. The lowest bidder is located outside of the City of
Augusta in Beech Island, SC. Due to Harris Construction's bid
coming in within 10% of the lowest bid, Harris Construction
elected to take advantage of the Local Vendor Preference Policy
and matched the lowest bid. As a result, Harris Construction
revised their original bid from $103,725 to $94,933.75 Based on
the evaluation results Harris Construction was chosen.
Analysis:The pricing for services by Harris Construction were found to be
competitive with similar firms in the area and therefore have been
selected for this contract.
Financial Impact:The amount submitted for the execution of this project was
$94,933.75. These funds are available from the following account:
506043410-5311912.
Alternatives:Reject the chosen bid which would delay the construction of
various AUD projects.
Cover Memo
Item # 39
Recommendation:It is recommended that the construction contract for the Asphalt
Patch Repair, Concrete Curb and Sidewalk Replacement services
be approved for $94,933.75 and awarded to Harris Construction.
Funds are Available
in the Following
Accounts:
$94,933.75 from account 506043410-5311912.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 39
Attachment number 1 \nPage 1 of 1
Item # 39
VENDORS Attachment B E-Verify #
Addendum
1-2
SAVE
Form
Asphalt 2"
Total Price
Curb & Gut
Total Price
Con Side 4
Total Price
Gra Agg Ba
Total Price
Saw Cutt
Total Price Total
Blair Construction
P. O. Box 770
Evans, GA 30809
Yes 224004 Yes Yes $127,050.00 $16,500.00 $3,080.00 $21,120.00 $275.00 $168,025.00
GA-Carolina Paving
1920 Milledgeville Rd.
Augusta, GA 30904
Yes 100183 Yes Yes
$148,750.00
/$42.50
$3400.00
/$17.00
$800.00
/$4.00
$4400.00
/$22.00
$650.00
/$26.00 $158,000.00
Bell Construction
604 Brunswick Ave.
Augusta, GA 30901
J & B Construction
3550 Gordon Highway
Grovetown, GA 30813
Beam's Contracting
15030 Atomic Rd
Beech Island, SC
29842
Yes 167300 Yes Yes $80,665.00 $4,070.00 $1,200.00 $8,920.00 $78.75 $94,933.75
Sitec LLC
217 Fairfield St., NE
Aiken, SC 29801
Yes 212379 Yes Yes $70,875.00 $13,122.00 $3,240.00 $11,664.00 $405.00 $99,306.00
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
Blounts Complete Ho
2907C Tobacco Rd
Hephzibah, GA 30815
MLTO, Inc
533 Boiling Springs
Barnwell, SC 29847
Harris Construction
P. O. Box 14311
Augusta, GA 30909
Yes 262252 Yes Yes $93,625.00 $4,800.00 $1,600.00 $3,200.00 $500.00 $103,725.00
ATK Paving, Inc
50-B Telfair Place
Savannah, GA 31415
LATE Non-
Compliant
Non-
Compliant
Non-
Compliant
Non-
Compliant
Non-
Compliant
Non-
Compliant
Horizon Construction
P. O. Box 798
Evans, GA 30809
Yes HHEI
4748 No Yes
Non-
Compliant
Non-
Compliant
Non-
Compliant
Non-
Compliant
Non-
Compliant
Non-
Compliant
Bid Opening
Bid Item #13-114
Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement
for Augusta, Georgia - Utilities Department
Bid Due: Thursday, April 18, 2013 @ 3:00 p.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 39
Attachment number 3 \nPage 1 of 1
Item # 39
Correction
Invitation to Bid
Sealed bids will be received at this office on Thursday, April 18, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-114 Asphalt Patch Repair, Concrete Curb & Sidewalk Replacement for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Thursday, March 28, 2013 @ 2:00 p.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, April 1, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 7, 14, 21, 28, 2013
Metro Courier March 13, 2013
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 39
Attachment number 5 \nPage 1 of 3
Item # 39
Attachment number 5 \nPage 2 of 3
Item # 39
Attachment number 5 \nPage 3 of 3
Item # 39
Attachment number 6 \nPage 1 of 1
Item # 39
Commission Meeting Agenda
8/6/2013 5:00 PM
Berckmans Road Widening, Realignment, and Bridge Replacement Project, SA1/CO1
Department:Abie Ladson, PE Director
Caption:Motion to approve funding for the final phase of the Design
Consultant Services Agreement to Pond and Company, CPB (328-
041110-211828701,211828704) Change Number One and
Supplemental Agreement Number One on the Berckmans Road
Widening, Realignment and Bridge Replacement Project in the
amount of $787,933.40. Project to be funded from SPLOST
Phase VI. (Approved by Engineering Services Committee July
29, 2013)
Background:Design for the Berckmans Road Widening, Realignment and
Bridge Replacement Project was voted for and funded through
SPLOST VI. Berckmans Road in combination with Highland
Avenue and Wheeless Road provides the only continuous north-
south connection between south Augusta and Washington
Road. Subsequently, between Wheeler Road and Washington
Road, Berckmans Road has an average daily traffic volume in
excess of 12,000 vehicles per day. Moreover, the widening of
Alexander Drive and the projected growth for the Villages at
Riverwatch makes the maintenance of this route pertinent to the
regional mobility of the area. Currently, Berckmans Road
terminates at its intersection with Washington Road making it
necessary for travelers who wish to accessthe commercial
developments on Riverwatch Parkway to turn left onto
Washington Road and then a right-turn onto Alexander Drive and
vice versa resulting in inefficiency not only in this route but along
Washington Road as well due to the fact that so much of the
signal’s “green” time is used to address left-turns movements
could be used more efficiently for other movements. Therefore,
the purpose of this project is to realign Berckmans Road between
Ingleside Drive and Washington Road and align it with Alexander
Drive. This will provide a more efficient north-south connection
between south Augusta and Riverwatch Parkway as well as
improve progression along Washington Road. In August 2011, a
request for Qualifications was released for qualified firms to
provide design services for this project with Pond and Company
being the selected firm. In February 2012, commission approved
the initial design phases of the project that included concept
Cover Memo
Item # 40
development and public involvement. The purpose of this item is
to move the project forward from concept to detailed final design
Analysis:In February 2012, commission approved the initial design phases
of the project that included concept development, survey,
environmental documentation and public involvement. The
purpose of this item is to move the project from concept to final
design and keep it moving forward.
Financial Impact:Funds are available in SPLOST Phase VI
Alternatives:1) Approve funding for the final design phases of the Design
Consultant Services Agreement with Pond and Company CPB
(328-041110-211828701 and 211828704) Change Number One
and Supplemental Agreement Number One on the Berckmans
Road Widening, Realignment, and Bridge Replacement Project in
the amount of $787,933.40. Project to be funded from SPLOST
Phase VI. 2) Do not approve and not allow project to move
forward
Recommendation:Approve alternative number one
Funds are Available
in the Following
Accounts:
SPLOST VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 40
(SA02 – For changes greater than $20,000) February 2011
January 2001
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Pond and Company, entered into a contract with Augusta-Richmond County on
February 7, 2012, for Engineering Design Services for Berckmans Road Widening, Realignment and
Bridge Replacement Project, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Engineering services to consist of final design and construction documents
It is agreed that as a result of the above described modification the contract amount is increased by
$787,933.40 from $351,451.22 to a new total of $1,139,384.62.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in
no way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Pond and Company, hereby agree to said Supplemental Agreement consisting
of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made
a part of the original contract to be performed under the specifications thereof, and that the original
contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This _________ day of _____________, 2013.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Deke S. Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project umber(s): 328-041110-211828701
Supplemental Agreement umber: 1
Purchase Order umber: 205642
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 40
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#32804211828701. This project is to fund the final
design phases of the of the Design Consultant Services Agreement with Pond & Company
Change Number One and SA#1 for the Capital Project Budget in the amount of $787,933.40
for the Berckmans RoadWidening Realignment, and Bridge Replacement Project. Project
to be initially funded through the Transportation Investment Act of 2010 (aka TIA, TSPLOST).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 360,000$
Berckman Rd Over Raes Creek SPLOST VI 790,000$
1,150,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes 7$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#328-041110-211828701
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Change Number One
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1.17.2012
Attachment number 2 \nPage 1 of 2
Item # 40
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#328-041110-211828701
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB New
SOURCE OF FUNDS CPB Addition CPB
Berckmans Rd Realignment
PHASE VI ($360,000)($360,000)
Berckmans Rd over Raes Creek ($790,000)($790,000)
Phase VI
TOTAL SOURCES:($360,000)($790,000)($1,150,000)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828701 $360,000 $360,000
328-041110-5212115-211828704 $790,000 $790,000
TOTAL USES:$360,000 $790,000 $1,150,000
1.17.2012
Attachment number 2 \nPage 2 of 2
Item # 40
Commission Meeting Agenda
8/6/2013 5:00 PM
Cost Sharing Agreement for Sanitary Sewer Extension – Tobacco and Windsor Spring Roads
Department:Utilities
Caption:Motion to approve Cost Sharing Agreement with Tobacco Augusta
Development, LLC (TAD). (Approved by Engineering Services
Committtee July 29, 2013)
Background:Sanitary sewer service is currently not available to the northeast
quadrant of Tobacco and Windsor Springs Roads. Walgreens has
proposed purchasing property from the Windsor Springs Baptist
Church to construct a new facility at this location. In 2012, the
Commission approved the concept of sharing the cost of sewer
extension to this parcel.
Analysis:This sewer extension will provide service to surrounding parcels not
currently served by sanitary sewer. TAD has recently completed
design and bidding of this extension. This action is to authorize
execution of the agreement on behalf of Augusta.
Financial Impact:Augusta’s half of design and construction cost is $64,493.00
Alternatives:The Commission could elect not to share in the cost of this
extension, however this option is the most economical way for
Utilities to provide sewer service to this unsewered area.
Recommendation:We recommend that the attached cost sharing agreement be
approved.
Funds are Available
in the Following
Accounts:
Adequate funds are available in Account # 510043420-
5425210/80213100-5425210
REVIEWED AND APPROVED BY:
Cover Memo
Item # 41
Attachment number 1 \nPage 1 of 5
Item # 41
Attachment number 1 \nPage 2 of 5
Item # 41
Attachment number 1 \nPage 3 of 5
Item # 41
Attachment number 1 \nPage 4 of 5
Item # 41
Attachment number 1 \nPage 5 of 5
Item # 41
Commission Meeting Agenda
8/6/2013 5:00 PM
Ms. Beaurine Wilkinson
Department:Clerk of Commission
Caption:Motion to approve tasking Mark Johnson, Director of Solid
Waste to meet with Ms. Beaurine Wilkinson in order to try to
reach an amenable solution to the problem with her garbage
collection. (Approved by Engineering Services Committee July
29, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 42
Commission Meeting Agenda
8/6/2013 5:00 PM
Ratification of emergency sewer repairs at Polo Rd./Polo Ct./Wooten Rd.
Department:Augusta Utilities Department
Caption:Motion to ratify the payment of $122,452.50 to Avrett Plumbing
for emergency support services, pipe lining and/or pipe bursting at
sewer collapses on Polo Road, Polo Court, and Wooten Rd.
(Approved by Engineering Services Committee July 29, 2013)
Background:AUD was notified of sewer trunk main collapses on Polo Rd.,
Polo Ct., and Wooten Road. At the time of the sewer
emergencies Avrett Plumbing was providing sewer cleaning
services in the area. Due to the amount of flow on the sewer trunk
mains AUD needed to utilize Avrett Plumbing to assist AUD
trucks in pumping the lines. During the inspection of the point
repairs on Polo Rd. and Polo Ct. AUD noticed that the runs on
which these collapses occurred were deteriorated and in danger of
additional collapses. Avrett Plumbing was tasked with pipe
bursting and/or pipe lining these sewer runs. Pipe bursting and
pipe lining was chosen as the method due to the close proximity
the sewer line was to customer's homes, the depth of the existing
lines, as well as the high ground water table in the area.
Analysis:Due to the emergency of the situation AUD instructed Avrett
Plumbing to mobilize to the areas in question and address the
infrastructure collapse. AUD has since paid Avrett Plumbing for
their services.
Financial Impact:Funds for this work are available in account 506043410-5223220.
The total cost for the work performed by Avrett Plumbing was
$122,452.50.
Alternatives:No alternatives are recommended.
Recommendation:We recommend that the commission approves the ratification of
emergency sewer repairs at Polo Rd./Polo Ct./Wooten Rd.
Funds are Available Cover Memo
Item # 43
in the Following
Accounts:Funds for this work are available in account 506043410-5223220.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 43
Attachment number 1 \nPage 1 of 8
Item # 43
Attachment number 1 \nPage 2 of 8
Item # 43
Attachment number 1 \nPage 3 of 8
Item # 43
Attachment number 1 \nPage 4 of 8
Item # 43
Attachment number 1 \nPage 5 of 8
Item # 43
Attachment number 1 \nPage 6 of 8
Item # 43
Attachment number 1 \nPage 7 of 8
Item # 43
Attachment number 1 \nPage 8 of 8
Item # 43
Commission Meeting Agenda
8/6/2013 5:00 PM
Sewer Extension - Gordon Highway and Barton Capel Rd.
Department:Utilities
Caption:Motion to approve cost sharing arrangement for the extension of
sewer to the intersection of Gordon Highway and Barton Chapel
Road.(Approved by Engineering Services Committee July 29,
2013)
Background:Sprint Foods has proposed constructing a larger convenience store
adjacent to their current location at Gordon Highway and Barton
Chapel Roads. In order to proceed with this project, they would
require an approximate 1000 foot extension of the sanitary sewer
system.
Analysis:This extension would serve additional properties in addition to the
Sprint Food property, and could serve 39 acres not currently
served by our system.
Financial Impact:We propose to share equally in the cost of this project with Sprint
Food Stores, Inc. The preliminary estimate for construction cost is
$108,000. Adequate funds are available in our budget.
Alternatives:The Commission could elect not to participate in the cost.
Recommendation:We recommend that Augusta Utilties particpate in the cost of this
extension as described above. If approved we will prepare an
appropriate cost sharing agreement pending final construction
costs.
Funds are Available
in the Following
Accounts:
Adequate funding is available in Account 509043420-5425210 /
80313130-5425210
REVIEWED AND APPROVED BY:
Cover Memo
Item # 44
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 44
Commission Meeting Agenda
8/6/2013 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held July 16, 2013 and Special Called
Legal Meetings held July 16 and July 29, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 45
Commission Meeting Agenda
8/6/2013 5:00 PM
Ethics Reform Study Subcommittee
Department:
Caption:Motion to approve the recommendation of the Ethics Reform
Study Subcommittee to allow the sitting president of the Augusta
Bar Association to select a qualified private investigator to
conduct a formal investigation of alleged ethical violations of
public officials on behalf of the Augusta Commission.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 46
Attachment number 1 \nPage 1 of 4
Item # 46
Attachment number 1 \nPage 2 of 4
Item # 46
Attachment number 1 \nPage 3 of 4
Item # 46
Attachment number 1 \nPage 4 of 4
Item # 46
Commission Meeting Agenda
8/6/2013 5:00 PM
Community Service Board Appointments
Department:
Caption:Consider the recommendations of the Community Service Board
to appoint Dr. Franklin McPhail to fill the seat held by Charlene
Andress and Susie Felz to fill the seat held by Dacara Brown to
the current unexpired term (1-yr) and a new three-year term.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 47
Item # 47
Attachment number 2 \nPage 1 of 1
Item # 47
Attachment number 3 \nPage 1 of 1
Item # 47
Commission Meeting Agenda
8/6/2013 5:00 PM
2013 Mill Rate
Department:
Caption:Motion to approve resolution approving 2013 Mill Rate.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 48
Attachment number 1 \nPage 1 of 3
Item # 48
Attachment number 1 \nPage 2 of 3
Item # 48
Attachment number 1 \nPage 3 of 3
Item # 48
Commission Meeting Agenda
8/6/2013 5:00 PM
Golf Course Proposals
Department:Clerk of Commission
Caption:Motion to approve the formal plan between the First Tee of
Augusta and the Augusta Municipal Golf Course.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 49
Commission Meeting Agenda
8/6/2013 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 50