HomeMy WebLinkAbout2013-06-04-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/4/2013
5:00 PM
INVOCATION:
Dr. Kevin Steele, Pastor, National Hills Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Henry Coward regarding dilapidated property located at 1125 Carrie
Street.
Attachments
B. Mr. Michael McCullen regarding public transportation.
Attachments
C. Mr. Remer Brinson regarding public transportation.
Attachments
CONSENT AGENDA
(Items 1-42)
PLANNING
1. SA-49 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition to amend the Subdivision Regulations
for Augusta, Georgia by amending the language in Article II I- Section
302 - development plan checklist- by adding that any project within 100’
feet of the Augusta Canal must be reviewed and approved by the
Augusta Utilities Dept. (Approved by the Commission May 21, 2013 -
second reading)
Attachments
2. SPA-10 - A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition to amend the Site Plan Regulations
for Augusta, Georgia by amending the language in Article III – Section
301 - site plan checklist- by adding that any project within 100’ feet of
the Augusta Canal must be reviewed and approved by the Augusta
Utilities Dept. (Approved by the Commission May 21, 2013 - second
reading)
Attachments
3. ZA-R-225 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by
adding Section 28-A-7-J – Telecommunication Towers – inventory of
towers and their carriers.(Approved by the Commission May 21, 2013
- second reading)
Attachments
4. ZA-R-227 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for August a, Georgia by
adding Section 28-B (Signs) – approval of billboards to be erected on
State routes, streets and road in the National Highway System in
accordance with Title 23 USC Section 103. (Approved by
the Commission May 21, 2013 - second reading)
Attachments
5. ZA-R-228 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by deleting the
word “parochial” from Section 26-1-(b) – Special Exception -
parochial and private schools. (Approved by the Commission May 21,
2013 - second reading)
Attachments
6. ZA-R-229 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by amending
the language in Section 5-3-(b) (Non-conforming Uses) –
nonconforming use of nonresidential structures. (Approved by
the Commission May 21, 2013 - second reading)
Attachments
PUBLIC SERVICES
7. Motion to approve New Ownership Application: A. N. 13 - 11: request
by Wael S. E. Ibrahim for a retail package Beer & Wine license to be
used in connection with Hop N Go, Inc. located at 3755 Wheeler R.
District 3. Super District 10. (Approved by Public Services Committee
May 28, 2013)
Attachments
8. Motion to approve New Ownership Application: A. N. 13 - 12: request
by Kyoungo Kim for a retail package Beer & Wine license to be used in
connection with Smile Grocery located at 830 Stevens Creek Rd. District
7. Super District 10. (Approved by Public Services Committee May
28, 2013)
Attachments
9. Motion to approve New Ownership Application: A. N. 13 - 13: request
by Nellinesha Holland for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Pandora's Lounge located at
2623 Deans Bridge Rd. There will be Dance. District 5. Super District 9.
(Approved by Public Services Committee May 28, 2013)
Attachments
10. Motion to approve New Application: A. N. 13 - 14: request by Matthew
Klatt for an on premise consumption Liquor, Beer and Wine license to
be used in connection with Makhanga, Inc. DBA Genghis Grill located at
250 Robert C. Daniel Pkwy. There will be Sunday Sales. District 3.
Super District 10. (Approved by Public Services Committee May 28,
2013)
Attachments
11. Motion to approve an amendment to the Code at 7-1-27 to correct
references to the Director/Building Official of the Planning and
Development Department. (Approved by the Commission May 21,
2013 - second reading)
Attachments
12. Motion to approve the Program Managers recommendation to select
Total Systems Commissioning, Inc. as the Commissioning Agent for the
Augusta, Georgia Municipal Building Renovations and Modernization
project for a lump sum price of $97,850. (Approved by Public Services
Committee May 28, 2013)
Attachments
13. Motion to approve 30-day suspension and 6-month probation of the Attachments
Alcohol License and Business License for Mr. Timothy W. Lowery,
d/b/a: Skittlez Bar and Grill, 1855 Gordon Highway, for failure to
comply with the Augusta-Richmond County Alcohol Ordinance, Adult
Entertainment Ordinance, Dance Hall Ordinance, and Occupation Tax
Ordinance. (Approved by Public Services Committee May 28, 2013)
14. Motion to task the Law Department and Ms. Allen to develop the bylaws
for the board and that the Commission in the meantime consider who
they want to appoint to the board with three appointments to come from
each Super District and one appointment from the Mayor relative to the
formation of a Citizens Advisory Committee for Transit. (Approved by
the Public Services Committee May 28, 2013)
Attachments
15. Motion to approve the suspension of the Business Tax Certificate for
Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen until
Richmond County Health Department fees are paid in full. (Approved
by Public Services Comittee May 28, 2013)
Attachments
16. Motion to task the Administrator to get information regarding the square
footage of the the depot at 5th and Reynolds Streets and make
recommendation(s) concerning some better use of the facility.
(Approved by Public Services Committee May 28, 2013)
Attachments
17. Motion to approve Discussion: A request by William A. Melvin for a
Therapeutic Massage Operators license to be used in connection with
Avant Williams located at 2834 Washington Rd.. District 7. Super
District 10.(Approved by Public Services Committee May 28, 2013)
Attachments
ADMINISTRATIVE SERVICES
18. Motion to approve and authorize the Administrator and Augusta
Housing and Community Development Department Director to offer the
newly selected candidate for the Finance Officer position (requested by
HCDD) an annual salary similar to the departing Finance Officer’s
current annual salary. (Approved by Administrative Services
Committee May 28, 2013)
Attachments
19. Motion to approve having commissioners sign the Code of Conduct at Attachments
the first meeting each year. (Approved by Administrative Services
Committee May 28, 2013)
20. Motion to uphold denial of bid protest regarding RFP #13-145
Ambulance Services, for the Augusta Fire Department filed by Metro-
Health EMS. The Procurement department has denied the request from
Metro-Health EMS which stated that the Procurement Department failed
to provide notice of the mandatory pre-proposal conference. (Approved
by Administrative Services Committee May 28, 2013)
Attachments
21. Motion to refer the matter of downtown parking to a work session for
further discussion with the inclusion of the appropriate people such as
the Sheriff's Dept., small businesses, and downtown companies with a
number of employees. (Approved by Administrative Services
Committee May 28, 2013)
Attachments
22. Motion to approve rotating the scheduled meeting time for all
committees. (Approved by Administrative Services Committee May
28, 2013)
Attachments
23. Motion to approve the proposal from the Carl Vinson Institute of
Government to provide organizational review services as part of the
2013 Commission Goals and Objectives. (Approved by
Administrative Services Committee May 28, 2013)
Attachments
24. Motion to approve the renewal of the Rental Agreement between the
Department of Driver Services and Richmond County for use by
Customer Service Center #51 of office space located at 3423 Mike
Padgett Highway for the period from July 1, 2013 through June 30, 2014.
(Approved by Administrative Services Committee May 28, 2013)
Attachments
25. Motion to approve the renewal of the Rental Agreement between
Augusta, Georgia and the Georgia Department of Human Services for
office space for the Department of Family and Children Services located
at 520 Fenwick Street for the period beginning July 1, 2013 through June
30, 2014. (Approved by Administrative Services Committee May 28,
2013)
Attachments
26. Motion to approve a Resolution transmitting the Draft Short-Term Work
Program, 2013-18, for review by the CSRA Regional Commission.
(Approved by Administrative Services Committee May 28, 2013)
Attachments
PUBLIC SAFETY
27. Motion to accept non-matching grant award in the amount of $115,989
for the Felony Drug Court offered by the State of Georgia
Accountability Courts grant program.(Approved by Public Safety
Committee May 28, 2013)
Attachments
28. Motion to approve accepting the Segways formerly used by CADI and
allow the Richmond County Sheriff's Department to use them in their
mission. (Approved by Public Safety Committee May 28, 2013)
Attachments
FINANCE
29. Motion to approve use and management of 1735 Goodrich Street by
ARC Project and authorize $300,000 for planning of the Mills and
Cultural Campus. (Approved by Finance Committee May 28, 2013)
Attachments
30. Motion to approve the acquisition of 5 Explorers for: Traffic
Engineering (1), Engineering (2) and the Tax Commissioner’s Office (2).
(Approved by Finance Committee May 28, 2013)
Attachments
31. Motion to approve request from the Augusta Utilities Department to
purchase three (3) replacement vehicles for various divisions.
(Approved by Finance Committee May 28, 2013)
Attachments
32. Motion to approve the FY 2014 Metropolitan Transportation Planning
Services contract between Augusta, Georgia and the Georgia Department
of Transportation. (Approved by Finance Committee May 28, 2013)
Attachments
33. Motion to approve a Budget Resolution and a Contract with the Georgia
Department of Natural Resources (DNR) for Phase 2 of the Summerville
Attachments
Historic District Survey. (Approved by Finance Committee May 28,
2013)
34. Motion to approve finalizing the 50-year property lease with the
Savannah Riverkeeper regarding public/private partnership.(Approved
by Finance Committee May 28, 2013)
Attachments
35. Motion to approve having Mr.Vishal Patel pay delinquent property taxes
and city waive penalties in the amount of $7,945.00 for the property
located at 1602 Gordon Highway. (Approved by Finance Committee
May 28, 2013)
Attachments
ENGINEERING SERVICES
36. Motion to approve tasking the Administrator to meet with Mark Johnson
and both prime contractors regarding an accommodation of some of the
issues of concerns to both the community and the Commission and report
back to the Commission on Tuesday (6/4) relating to the Environmental
Services resolution as well as the associated policies affecting fees and
exemptions. (Approved by Engineering Services Committee May 28,
2013)
Attachments
37. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Janice R. Koss, as owner, and Augusta, Georgia, as
optionee, in connection with the Marks Church Road Reconstruction
Project, 0.048 acre (2,079.63 sq. ft.) in fee simple and N/A acre of
permanent easement, more or less; and 3,178.41 sq. ft. of temporary
construction easement, more or less, and One (1) temporary driveway
easement(s) on Project Marks Church Road Reconstruction, from
property located at: 3379 Wedgewood Drive, private, at the purchase
price of $4,795.00. (Approved by Engineering Services Committee
May 28, 2013)
Attachments
38. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Equity Trust Company, Custodian FBO Beverly K. Mims,
IRA as owner, and Augusta, Georgia, as optionee, in connection with the
Windsor Spring Road Phase V Project, consisting of 0.172 acre
(7,472.37 sq. ft.) in fee and 0.135 acre (5,892.28 sq. ft.) of permanent
construction & maintenance easement, more or less. Also granted is
Attachments
(are) one (1) temporary driveway easement on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at: 4626
Windsor Spring Road, private, at the purchase price of $4,800.00.
(Approved by Engineering Services Committee May 28, 2013)
39. Motion to approve award of bid item #13-135, trash services for
permanent sidewalk receptacles to Coleman Sanitation.(Approved by
Engineering Services Committee May 28, 2013)
Attachments
40. Motion to approve the abandonment of Oak and Emmett Streets that are
on the campus of Paine College. (Approved by Engineering Services
Committee May 28, 2013)
Attachments
PETITIONS AND COMMUNICATIONS
41. Motion to approve the minutes of the regular meeting of the
Commission held May 21, 2013 and Special Called Meeting held May
28, 2013.
Attachments
APPOINTMENT(S)
42. Motion to approve the reappointment of Mr. Larry McCord to the
Citizens Small Business Council representing District 9.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/4/2013
AUGUSTA COMMISSION
REGULAR AGENDA
6/4/2013
(Items 43-51)
PUBLIC SERVICES
43. Motion to extend the contract with Heery International for Capital
Improvement Program Management on SPLOST projects through April
Attachments
30, 2015 for an extended contract price increase of $1,646,566 and a
revised estimated not exceed contract amount of $11,615,082. (No
recommendation from Public Services Committee May 28, 2013)
44. Motion to approve the Contract with Modern Business Systems, Inc. in
the amount of $202,400.18 for the purchase and installation of the
Furniture, Fixtures and Equipment for Webster Detention Center.(No
recommendation from Public Services Committee May 28, 2013)
Attachments
ADMINISTRATIVE SERVICES
45. Update/status report from the DBE Coordinator regarding the Disparity
Study. (Requested by Commissioner Marion Williams)
Attachments
46. Update/status report from the Director of Housing & Community
Development Department regarding the Hyde Park Relocation
Program. (Requested by Commissioner Marion Williams)
Attachments
PUBLIC SAFETY
47. Motion to repeal the RFP for ambulance service and discuss the
RFP process. (No recommendation from Public Safety Committee
May 28, 2013)
Attachments
FINANCE
48. Motion to approve account transfer within Probate Court budget
pursuant to Augusta Code Section 2-3-8(b) (No recommendation from
Finance Committee May 28, 2013) .
Attachments
49. Motion to approve a request by Ms. Pearlie Mae Brunson regarding a
claim for damages in the amount of $546.72 resulting from an incident in
which her automobile was damaged when it struck a pothole on Cadden
Road. (Approved by Finance Committee May 13, 2013 and No
Action Vote May 21, 2013))
Attachments
ENGINEERING SERVICES
Upcoming Meetings
www.augustaga.gov
50. Update/status report from the Director of Engineering Department
regarding the Wilkerson Garden Drainage Project. (Requested by
Commissioner Marion Williams)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
51. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/4/2013 5:00 PM
Invocation
Department:
Caption:Dr. Kevin Steele, Pastor, National Hills Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
6/4/2013 5:00 PM
Henry Coward
Department:
Caption:Mr. Henry Coward regarding dilapidated property located at 1125
Carrie Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
6/4/2013 5:00 PM
Michael McCullen
Department:
Caption:Mr. Michael McCullen regarding public transportation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Commission Meeting Agenda
6/4/2013 5:00 PM
Remer Brinson
Department:
Caption:Mr. Remer Brinson regarding public transportation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Commission Meeting Agenda
6/4/2013 5:00 PM
SA-49
Department:Planning Commission
Caption: SA-49 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Subdivision Regulations for Augusta, Georgia by amending the
language in Article II I- Section 302 - development plan checklist-
by adding that any project within 100’ feet of the Augusta Canal
must be reviewed and approved by the Augusta Utilities Dept.
(Approved by the Commission May 21, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
ORDINANCE NO. _____
A resolution by the Augusta, Georgia Planning Commission recommending that the Land
Subdivision Regulations be amended as follows:
AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS
OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON
MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE
INCLUDED ON THE SUBDIVISION PLAN:
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is
amended by adding to ARTICLE III - Section 302. Development Plan - Information To Be
Included:
NN. Any project within 100’ feet of the Augusta Canal must be reviewed and
approved by the Augusta Utilities Department.
SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Done in Open Meeting under the Common Seal thereof this __________ day of
_______________, 2013.
APPROVED THIS __________ day of _______________, 2013.
___________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________
CLERK OF COMMISSION
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Commission Meeting Agenda
6/4/2013 5:00 PM
SPA-10
Department:Planning Commission
Caption: SPA-10 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the Site
Plan Regulations for Augusta, Georgia by amending the language
in Article III – Section 301 - site plan checklist- by adding that
any project within 100’ feet of the Augusta Canal must be
reviewed and approved by the Augusta Utilities Dept. (Approved
by the Commission May 21, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
ORDINANCE NO. _____
A resolution by the Augusta, Georgia Planning Commission recommending that the Site Plan
Regulations be amended as follows:
AN ORDINANCE TO AMEND A PORTION OF SECTION 301 OF THE SITE PLAN
REGULATIONS, ADOPTED BY THE AUGUSTA COMMISSION ON OCTOBER 20,
1998 PERTAINING TO WETLAND IDEMNIFICATION
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Ordinance regulating site plans in Augusta, Georgia, is amended by
Adding to Article III - Section 301.- Information to be Included:
· Any project within 100’ feet of the Augusta Canal must be reviewed and
approved by the Augusta Utilities Department.
SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Done in Open Meeting under the Common Seal thereof this __________ day of
_______________, 2013.
APPROVED THIS __________ day of _______________, 2013.
___________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________
CLERK OF COMMISSION
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
6/4/2013 5:00 PM
ZA-R-225
Department:Planning Commission
Caption: ZA-R-225 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by
adding Section 28-A-7-J – Telecommunication Towers –
inventory of towers and their carriers.(Approved by
the Commission May 21, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Section 28-A – Telecommunication Towers
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 28-A – Telecommunication Towers
J. A full inventory of existing towers and which carriers are located on each,
that are controlled by the applicant It's affiliates, subsidiaries, and or
assigns. This can be provided digitally
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
6/4/2013 5:00 PM
ZA-R-227
Department:Planning Commission
Caption: ZA-R-227 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for August a, Georgia by
adding Section 28-B (Signs) – approval of billboards to be erected
on State routes, streets and road in the National Highway System
in accordance with Title 23 USC Section 103. (Approved by
the Commission May 21, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Sections 28-B (Signs)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 28-B (Signs)
G. State and Local approval required: For routes designated as part of the
National Highway System pursuant to Title 23 USC Section 103, approval by both
the City and the Georgia Department of Transportation shall be required in order to
erect or modify a billboard. This shall apply to all State routes, the following streets
and roads that are part of the National Highway System, and any other streets and
roads subsequently added to that system:
Windsor Spring Road (Peach Orchard Road to Tobacco Road)
Wrightsboro Road (R. A. Dent Boulevard to Columbia County boundary
line)
Tobacco Road (Columbia County boundary line to GA 56)
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
Attachment number 1 \nPage 1 of 2
Item # 8
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
6/4/2013 5:00 PM
ZA-R-228
Department:Planning Commission
Caption: ZA-R-228 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by
deleting the word “parochial” from Section 26-1-(b) – Special
Exception - parochial and private schools. (Approved by
the Commission May 21, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Sections 26 (Special Exception)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
word “parochial” from following language in Section 26 (Special Exception)
(b) Parochial and private schools subject to the following criteria:
(1) A tract upon which a parochial or private school is to be established shall
have at least one-hundred (100) feet of frontage on a collector street or an
arterial street.
(2) A circular drive or similar layout that discourages backing and encourages
through movement of traffic shall be provided for off-street loading and
unloading, and the parking layout shall conform to Section 4 of this
Ordinance.
(3) A parochial or private school shall be screened from contiguous
residentially zoned or developed properties by a wall, solid fence, or
vegetative buffer at least six (6) feet in height.
(4) Signage shall comply with the SCA requirements for institutional uses.
(5) A plan illustrating compliance with the above requirements shall be
submitted to the Staff of the Augusta Planning and Development
Department before the proposal is placed on the agenda. The Planning
Commission shall determine that all of the foregoing requirements have
been satisfied, and further, that the benefits of the proposed school are
greater than any possible depreciating effects and damages to the
neighboring properties.
SECTIO II. That the Comprehensive Zoning Ordinance is amended as follows in the
language in Section 26 (Special Exception)
(b) Private schools subject to the following criteria:
(1) A tract upon which a private school is to be established shall have at least
one-hundred (100) feet of frontage on a collector street or an arterial
street.
(2) A circular drive or similar layout that discourages backing and encourages
through movement of traffic shall be provided for off-street loading and
Attachment number 1 \nPage 1 of 2
Item # 9
unloading, and the parking layout shall conform to Section 4 of this
Ordinance.
(3) A private school shall be screened from contiguous residentially zoned or
developed properties by a wall, solid fence, or vegetative buffer at least six
(6) feet in height.
(4) Signage shall comply with the SCA requirements for institutional uses.
(5) A plan illustrating compliance with the above requirements shall be
submitted to the Staff of the Augusta Planning and Development
Department before the proposal is placed on the agenda. The Planning
Commission shall determine that all of the foregoing requirements have
been satisfied, and further, that the benefits of the proposed school are
greater than any possible depreciating effects and damages to the
neighboring properties.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 9
Commission Meeting Agenda
6/4/2013 5:00 PM
ZA-R-229
Department:Planning Commission
Caption: ZA-R-229 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta, Georgia by
amending the language in Section 5-3-(b) (Non-conforming Uses)
– nonconforming use of nonresidential structures. (Approved by
the Commission May 21, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Sections 5 (Non-conforming Uses)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following from Section 5 (Non-conforming Uses)
5-3 Continuation and Change of Use:
(b) The nonconforming use of a nonresidential building or structure may be changed
only to a use of the same or more restricted classification. The nonconforming
use of a residential structure may not be changed to any use not permitted by the
base zoning classification.
SECTIO II. That the Comprehensive Zoning Ordinance is amended adding the
substituting the following in Section 5 (Non-conforming Uses)
5-3 Continuation and Change of Use:
(b) The nonconforming use of a nonresidential building or structure may be changed
only to a use of the same or more restrictive classification, except that any use
provided for in Section 26 (Special Exception) may be changed only to the same
use or a use that is permitted by the base zoning. The nonconforming use of a
residential structure may not be changed to any use not permitted by the base
zoning classification.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
Attachment number 1 \nPage 1 of 2
Item # 10
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 10
Commission Meeting Agenda
6/4/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 11:
request by Wael S. E. Ibrahim for a retail package Beer & Wine
license to be used in connection with Hop N Go, Inc. located at
3755 Wheeler R. District 3. Super District 10. (Approved by
Public Services Committee May 28, 2013)
Background:This is a new ownership application. Formerly a Circle K Store.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
Commission Meeting Agenda
6/4/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 12:
request by Kyoungo Kim for a retail package Beer & Wine
license to be used in connection with Smile Grocery located at 830
Stevens Creek Rd. District 7. Super District 10. (Approved by
Public Services Committee May 28, 2013)
Background:This is a new ownership application. Formerly in the name of
Sunghee C. Yi.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 2
Item # 12
Attachment number 1 \nPage 2 of 2
Item # 12
Commission Meeting Agenda
6/4/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 13:
request by Nellinesha Holland for an on premise consumption
Liquor, Beer & Wine license to be used in connection with
Pandora's Lounge located at 2623 Deans Bridge Rd. There will be
Dance. District 5. Super District 9. (Approved by Public
Services Committee May 28, 2013)
Background:This is a new ownership application. Formerly in the name of
Vincent Clayton.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4656.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 2
Item # 13
Attachment number 1 \nPage 2 of 2
Item # 13
Commission Meeting Agenda
6/4/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 13 - 14: request by
Matthew Klatt for an on premise consumption Liquor, Beer and
Wine license to be used in connection with Makhanga, Inc. DBA
Genghis Grill located at 250 Robert C. Daniel Pkwy. There will
be Sunday Sales. District 3. Super District 10. (Approved by
Public Services Committee May 28, 2013)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5780.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14
Commission Meeting Agenda
6/4/2013 5:00 PM
Approve an amendment to the code at 7-1-27 referencing Director/Building Official of the Planning and
Development Depa
Department:Planning and Development
Caption:Motion to approve an amendment to the Code at 7-1-27 to correct
references to the Director/Building Official of the Planning and
Development Department. (Approved by the Commission May
21, 2013 - second reading)
Background:The current language in the Code requires the Director of the
Planning and Development Department to also serve as the
Building Official, and have qualifications as an architect,
engineer, contractor, inspector, or superintendent of construction.
This is not consistent with the job description for the position nor
is it practical given the multiple disciplinary responsibilities of the
Director of the Department. (zoning, comprehensive planning,
code enforcement, business licensing, economic development
etc….). It is also not consistent with previous or current practice.
The position of Building Official, a term taken from Section 104
of the International Building Code, should be consistent with the
position currently known as the Development Manager. This is the
position for which the stringent background and experience
requirements should apply. The current Construction Manager
meets these requirements. The current language in the Code
requires the Director of the Planning and Development
Department to also serve as the Building Official, and have
qualifications as an architect, engineer, contractor, inspector, or
superintendent of construction. This is not consistent with the job
description for the position nor is it practical given the multiple
disciplinary responsibilities of the Director of the Department.
(zoning, comprehensive planning, code enforcement, business
licensing, economic development etc….). It is also not consistent
with previous or current practice. The position of Building
Official, a term taken from Section 104 of the International
Building Code, should be consistent with the position currently
known as the Development Manager. This is the position for
which the stringent background and experience requirements
should apply. The current Construction Manager meets these
requirements. rent language in the Code requires the Director of
the Planning and Development Department to also serve as the
Cover Memo
Item # 15
Building Official, and have qualifications as an architect,
engineer, contractor, inspector, or superintendent of construction.
This is not consistent with the job description for the position nor
is it practical given the multiple disciplinary responsibilities of the
Director of the Department. (zoning, comprehensive planning,
code enforcement, business licensing, economic development
etc….). It is also not consistent with previous or current practice.
The position of Building Official, a term taken from Section 104
of the International Building Code, should be consistent with the
position currently known as the Development Manager. This is the
position for which the stringent background and experience
requirements should apply. The current Construction Manager
meets these requirements.
Analysis:To continue to allow this language to exist could complicate any
litigation that the Building (construction) Division faces in the
future. The proposal brings the code into conformance with
current and past practice.
Financial Impact:None
Alternatives:Approve, modify or deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
DATE: May 6, 2013
COMMITTEE: Public Services
FROM: George Patty
SUBJECT: Amend the Augusta Code Section 7-1-27
CAPTIO:
Approve an amendment to the code at 7-1-27 to correct references to the
Director/Building Official of the Planning and Development Department.
BACKGROUD :
The current language in the Code requires the Director of the Planning and
Development Department to also serve as the Building Official, and have
qualifications as an architect, engineer, contractor, inspector, or superintendent of
construction. This is not consistent with the job description for the position nor is it
practical given the multiple disciplinary responsibilities of the Director of the
Department. (zoning, comprehensive planning, code enforcement, business licensing,
economic development etc….). It is also not consistent with previous or current practice.
The position of Building Official, a term taken from Section 104 of the International
Building Code, should be consistent with the position currently known as the
Development Manager. This is the position for which the stringent background and
experience requirements should apply. The current Construction Manager meets these
requirements.
AALYSIS:
To continue to allow this language to exist could complicate any litigation that the
Building (construction) Division faces in the future. The proposal brings the code into
conformance with current and past practice.
FIACIAL IMPACT:
None
ALTERATIVES:
Approve, modify or deny
Attachment number 1 \nPage 1 of 2
Item # 15
RECOMMEDATIO:
Approved
REQUESTED AGEDA DATE:
May 13, 2013
Attachment number 1 \nPage 2 of 2
Item # 15
Commission Meeting Agenda
6/4/2013 5:00 PM
Approve the Program Managers Recommendation to select Total Systems Commissioning, Inc. as the
Commissioning Agent for the Augusta Georgia Municipal Building Renovations and Modernization
Project
Department:Recreation, Parks and Facilities
Caption:Motion to approve the Program Managers recommendation to
select Total Systems Commissioning, Inc. as the Commissioning
Agent for the Augusta, Georgia Municipal Building Renovations
and Modernization project for a lump sum price of $97,850.
(Approved by Public Services Committee May 28, 2013)
Background:During the Procurement of the Design Services and Construction
Manager at Risk, a Request for Proposals was sent out for
Commissioning Services for the Augusta, Georgia Municipal
Building Renovations and Modernization project.
Analysis:Seven (7) proposals were received on Friday, March 23, 2012 for
the Commissioning Services. After careful review and analysis of
the received proposals it was determined that Total Systems
Commissioning, Inc. met all requirements set forth.
Financial Impact:The $97,850 from Total Systems Commissioning, Inc. is within
the budgeted amount for this scope of work.
Alternatives:1. Approve the recommendation from the Program Manager to
award the contract for Commissioning Services for the Municipal
Building project to Total Systems Commissioning, Inc. for an
amount of $97,850.00. 2. Reject all proposals received for
Commissioning Services for the Municipal Building project and
rebid the Commissioning Services
Recommendation:Approve the recommendation from the Program Manager to
award the contract for Commissioning Services for the Municipal
Building to Total Systems Commissioning, Inc. for an amount of
$97,850.00.
Funds are Available Cover Memo
Item # 16
in the Following
Accounts:GL 328-05-1120 JL 212-05-5101 OC: 52-12119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 6
Item # 16
Attachment number 1 \nPage 2 of 6
Item # 16
Attachment number 1 \nPage 3 of 6
Item # 16
Attachment number 1 \nPage 4 of 6
Item # 16
Attachment number 1 \nPage 5 of 6
Item # 16
Attachment number 1 \nPage 6 of 6
Item # 16
Request for Proposal
Request for Proposals will be received at this office until Friday, March 23, 2012 @ 11:00 a.m. for furnishing:
RFP Item #12-133 Commissioning Services for Municipal Building Renovations for Recreation,
Parks & Facilities
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, March 9, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be received
by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 16, 23, March 1, 8, 2012
Metro Courier February 22, 2012
cc: Tameka Allen Deputy Administrator
Forrest White Heery International
Tom Beck Recreation, Parks & Facilities
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 16
VENDORS Attachment B E-Verify # Addendum Original 6 Copies
Fee
Proposal
Eaton Energy Solutions
4550 North Point Pkwy Ste 300
Alpharetta, GA 30022
YES 291963 YES YES YES YES
Energy Ace
160 Clairemont Avenue, Ste 600
Decatur, GA 30030
YES 407864 YES YES YES YES
H2Engineering Inc
114 East 5th Avenue
Tallahassee, FL 32303
YES 467765 YES YES YES YES
HEA Engineers LLP
5600 77 Center Drive Ste 105
Charlotte, NC 28217
YES 36912 YES YES YES YES
HESM&A
1255 Collier Road
Atlanta, GA 30318
YES 132066 YES YES YES YES
Total Systems Commissioning
2020 Howell Mill Road, Ste C, Box 309
Atlanta, GA 30318
YES 108530 YES YES YES YES
Working Building
4501 Circle 75 Parkway, Ste B 2200
Atlanta, GA 30339
YES 222082 YES YES YES YES
RFP Item #12-133
Commissioning Services for Municipal Building Renovations
for Augusta, Georgia – Recreation, Parks & Facilities Department
RFP Due: Friday, March 23, 2012 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 16
Evaluation Criteria PTS
Eaton Energy
Solutions
4550 North Point
Pkwy Ste 300
Alpharetta, GA
30022
Energy Ace
160 Clairemont
Avenue, Ste 600
Decatur, GA 30030
H2Engineering Inc
114 East 5th Avenue
Tallahassee, FL
32303
HEA Engineers LLP
5600 77 Center Drive
Ste 105
Charlotte, NC 28217
HESM&A
1255 Collier Road
Atlanta, GA 30318
Total Systems
Commissioning
2020 Howell Mill
Road, Ste C, Box 309
Atlanta, GA 30318
Working Building
4501 Circle 75
Parkway, Ste B 2200
Atlanta, GA 30339
1. Work plan, fidelity to RFP and
organization structure.30 25.0 27.0 24.8 24.8 24.5 28.3 27.0
2. Qualifications and experience of
key professionals, particularly
related to building commissioning
services of similar facilities.
50 40.0 45.3 36.8 43.3 46.3 48.3 45.8
3. References 20 18.8 17.3 19.3 19.0 17.8 19.3 17.8
Total 100 83.8 89.5 80.8 87.0 88.5 95.8 90.5
Cumulative Evaluation Sheet - RFP Item #12-133
Commissioning Services for Municipal Building Renovations
for Augusta, Georgia – Recreation, Parks & Facilities Department
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Attachment number 5 \nPage 1 of 4
Item # 16
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Item # 16
Attachment number 6 \nPage 1 of 3
Item # 16
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Attachment number 7 \nPage 1 of 1
Item # 16
Commission Meeting Agenda
6/4/2013 5:00 PM
Business License, Alcohol License, Adult Entertainment Code Violations
Department:Planning & Development
Caption:Motion to approve 30-day suspension and 6-month probation of
the Alcohol License and Business License for Mr. Timothy W.
Lowery, d/b/a: Skittlez Bar and Grill, 1855 Gordon Highway, for
failure to comply with the Augusta-Richmond County Alcohol
Ordinance, Adult Entertainment Ordinance, Dance Hall
Ordinance, and Occupation Tax Ordinance. (Approved by Public
Services Committee May 28, 2013)
Background:The owner of Skittlez Bar and Grill has a business license to
operate a bar to include dancing, and an alcohol license to serve
liquor and beer…The Richmond County Sheriff’s Office received
a complaint that on April 27, 2013, Timothy W. Lowery, d/b/a
Skittlez Bar and Grill located at 1855 Gordon Highway allowed
underage person(s) in the bar; underage person was served
alcohol; and there was an adult entertainment show being
performed without a One-Day Adult Entertainment license. The
Sheriff’s Office was able to substantiate the complaint (see
attached letter).
Analysis:The Sheriff’s Office is requesting that the Commission take action
against the license holder. The Alcohol License, Dance Hall
License, and Business License can be suspended, revoked or
placed on probation pursuant to the following Codes: Section 2-1-
38 (a) (3): Right to Deny, Suspend, or Revoke A Business Tax
Certificate; Section 6-2-74 (a): Probation, Suspension &
Revocation (Alcohol License); Section 6-2-19 (f): Furnishing to
Minors; Section 6-6-42 Live adult entertainment (d) Regulatory
Fee; Sec. 6-6-43. Dance halls, (g) Right of suspension by License
& Inspection Department. Sec. 2-1-38. Right to deny, suspend, or
revoke a business tax certificate. (a) A Business Tax Certificate
under this Chapter may be denied, suspended, or revoked if one or
more of the following exists: (3) The applicant or holder of the
certificate intends to violate or has violated any federal or state
law, or local ordinance or any ordinance or resolution regulating
such business or intends to violate any regulation made pursuant
to authority granted for the purpose of regulating such business.
Sec. 6-2-74. Probation, Suspension & Revocation (Alcohol
Cover Memo
Item # 17
License). Any license issued under this Ordinance may be put on
probation, suspended and/or revoked by the Augusta-Richmond
County Commission after a finding of due cause. Due cause for
the probation, suspension or revocation of a license shall include
but shall not be limited to, the following: (a) A violation of this
Ordinance or any State or federal law governing the manufacture,
transport, or sale of alcoholic beverages by the licensee or any
person in his employ or in the employ of the establishment for
which the license was issued. Sec. 6-2-19 (f). Furnishing to
minors—Prohibited. (f) No person who holds a license or is
responsible for the day-to-day operation of an establishment
holding a license permitting the sale of alcoholic beverages for on-
premises consumption shall allow any individual under the age of
21 to be in, frequent or loiter about the licensed premises unless
such individual is accompanied by a parent or legal guardian
except as provided herein. This prohibition shall apply regardless
of whether or not said establishment on said date or time is
operating for the purpose of the sale of alcoholic beverages for on-
premises consumption, and regardless of what other type of
license or business tax certificate said establishment may have.
This section shall not prohibit individuals under the age of 21
from being in a qualified eating establishment or entertainment
venue as defined in this Ordinance or attending a special event for
which a license for a single event is issued pursuant to this
Ordinance, and does not apply to such individuals who are
employees of the licensee with assigned duties in the licensed
premises. Sec. 6-2-20. Same—Penalty for violation. (a) Any
licensee hereunder, or any person in the employ of the licensee or
any person in the employ of the retail business establishment for
which the license was granted, who violates the provisions of
section 6-2-19 herein, shall subject the license of the licensee to
suspension or revocation, and shall be guilty of an offense and,
upon trial and conviction of a misdemeanor, shall be punished by
a fine in an amount not to exceed five hundred dollars ($500.00)
and/or imprisonment in jail for a period not to exceed sixty (60)
days. (b) Whenever an Alcoholic Beverage License(s), under
section 6-2-20(a) is suspended, or suspended and made subject to
probation by the Augusta-Richmond County Commission for all
or a part of said period of suspension, said license shall not be
reinstated unless the licensee pays to the County a reinstatement
fee of $500.00. Said reinstatement fee shall be due and payable
and remitted to Augusta-Richmond County not less than five (5)
business days prior to the end of any period of suspension or
probated suspension imposed by the Augusta-Richmond County
Commission. Only one such fee shall be paid by any one license
holder on any one occasion irrespective of the number of licenses
to be reinstated. Any fee paid pursuant to this Code section shall
be paid into the General Fund. Sec. 6-6-42. Live adult
entertainment. (d) Regulatory fee. Any person, firm or corporation
who operates or does business in Augusta-Richmond County
providing live adult entertainment shall, before engaging in such
Cover Memo
Item # 17
business, pay such regulatory fee as is provided in section 2-1-3
(c). Sec. 6-6-43. Dance halls. (g) Right of suspension by License
& Inspection Department. The License & Inspection Department
shall have the right to suspend any business tax certificate issued
under this chapter whenever a person, firm or corporation doing
business shall deviate from the normal operation for which the
business tax certificate was obtained or fails in performance to
meet the required regulations and code as set forth by the License
& Inspection Department, Augusta-Richmond County Sheriff’s
Department or Augusta-Richmond County Health Department, or
violates any law or ordinance of the United States, or the State or
Augusta-Richmond County, in pursuance of such business
conducted under such business tax certificate…..
Financial Impact:N/A
Alternatives:N/A
Recommendation:Revocation of the Business Tax Certificate, Revocation of the
Dance Hall License, and Revocation of the Alcohol Licenses
(Liquor and Beer)
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 1
Item # 17
Commission Meeting Agenda
6/4/2013 5:00 PM
Citizens Advisory Committee
Department:Clerk of Commission
Caption:Motion to task the Law Department and Ms. Allen to develop the
bylaws for the board and that the Commission in the meantime
consider who they want to appoint to the board with three
appointments to come from each Super District and one
appointment from the Mayor relative to the formation of a
Citizens Advisory Committee for Transit. (Approved by the
Public Services Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
Commission Meeting Agenda
6/4/2013 5:00 PM
Delinquent Health Department Fees
Department:Planning & Development
Caption:Motion to approve the suspension of the Business Tax Certificate
for Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen until
Richmond County Health Department fees are paid in full.
(Approved by Public Services Comittee May 28, 2013)
Background:The owners of the listed restaurants are delinquent in submitting
payment for Richmond County Health Department ‘fee for
services’, pursuant to the following Augusta-Richmond County
Codes:
CHAPTER 290-5-14 FOOD SERVICE
290-5-14-.02 Provisions. Amended.
(1) Permit.
(a) Valid Permit Required. It shall be unlawful for any person to
operate any type of food service operation: food service
establishment, mobile food service unit, extended food service
unit, or temporary food service establishment, without having first
obtained a valid food service permit from the Health Authority
pursuant to this Chapter.
(b) Invalidation. Permits are invalidated by change of permit
holder, location or change in type of operation.
(c) Satisfactory Compliance.
1. To qualify for a permit, an applicant shall:
(i) Be an owner of the food service establishment or
an officer of the legal ownership;
(ii) Agree to allow access to the food service
establishment; and (iii) Provide required information
and pay all applicable fees at the time the application is
submitted.
RULES OF DEPARTMENT OF HUMAN RESOURCES
PUBLIC HEALTH O.C.G.A. § 31-3-4 (2009)
(6) Make contracts and establish fees for the provision of public
health services provided by county boards of health, including but
not limited to environmental health services, which fees may be
charged to persons or to establishments and premises within the
county for inspection of such establishments, premises, structures
and appurtenances thereto, or for other county board of health
services…. Cover Memo
Item # 19
Analysis:The listed business owners are delinquent in making payment to
the Richmond County Health Department for ‘fee for services’.
The Health Department requested that the Licensing Division
submit an agenda item to the Commission for action to be taken
against the business owners in accordance with the following
Augusta-Richmond County Code: FINANCE AND TAXATION:
§2-1-38. Right to Deny, Suspend, or Revoke a Business Tax
Certificate; (a). A Business Tax Certificate under this Chapter
may be denied, suspended, or revoked if one or more of the
following exists: (3). The applicant or holder of the certificate
intends to violate or has violated any federal or state law, or local
ordinance or any ordinance or resolution regulating such business
or intends to violate any regulation made pursuant to authority
granted for the purpose of regulating such business.
Financial Impact:As of March 1, 2013, the total amount owed was $4,750.
Alternatives:N/A
Recommendation:Effective May 8, 2013, the business licenses will be suspended
until the Health Department fees are paid in full.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Commission Meeting Agenda
6/4/2013 5:00 PM
Depot at 5th and Reynolds Streets
Department:Clerk of Commission
Caption:Motion to task the Administrator to get information regarding the
square footage of the the depot at 5th and Reynolds Streets and
make recommendation(s) concerning some better use of the
facility. (Approved by Public Services Committee May 28,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Commission Meeting Agenda
6/4/2013 5:00 PM
Therapeutic Massage Operators Application
Department:Planning & Development
Caption:Motion to approve Discussion: A request by William A. Melvin
for a Therapeutic Massage Operators license to be used in
connection with Avant Williams located at 2834 Washington Rd..
District 7. Super District 10.(Approved by Public Services
Committee May 28, 2013)
Background:This a new application. This will be and Gentlemans Grooming
Salon.
Analysis:The applicant meets the requirements of the City Of Augusta's
Ordinance regulating Therapeutic Massage.
Financial Impact:The applicant will pay a regultory fee of $121.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 2
Item # 21
Attachment number 1 \nPage 2 of 2
Item # 21
Commission Meeting Agenda
6/4/2013 5:00 PM
Contract Extension with Heery International for Program Management of Capital Improvements Plan
Department:Recreation, Parks and Facilities
Caption:Motion to extend the contract with Heery International for Capital
Improvement Program Management on SPLOST projects through
April 30, 2015 for an extended contract price increase of
$1,646,566 and a revised estimated not exceed contract amount of
$11,615,082. (No recommendation from Public Services
Committee May 28, 2013)
Background:Heery International has been the Capital Improvements Program
Manager for Augusta since 2003. Projects they have managed
have included the new Augusta Library, the Augusta Judicial
Center and John H. Ruffin Courthouse, Charles B. Webster
Detention Center Expansion Phase I, the TEE Center, the
Reynolds Street Parking Deck and the Richmond County Sheriff's
Administration Building.
Analysis:Heery's current extended contract is due to end on July 30, 2013.
Program Management services are currently being provided for
Webster Dentention Center Phase II, the Municipal Building
Renovations, the Transit Operations and Maintenance Facility and
Daniel Field Hanger Door Replacement. All projects listed above
have progressed to at least late planning stages with significant
commitments made in terms of time and money to move these
projects forward to completion. The benefits in extending Heery's
Program Management Contract are further detailed in the attached
correspondence dated May 20, 2013.
Financial Impact:The total contract amount which began in 2003 will increase
$1,646,566 for a revised estimated not to exceed contract amount
of $11,615,082.
Alternatives:1. Motion to Extend the contract with Heery International for
Capital Improvement Program Management on SPLOST Projects
through July 30, 2015 for an extended contract price increase of
$1,646,566 and a revised estimated not exceed contract amount of
$11,615,082. 2. Move No Action thus delaying these significant
projects, potentially costing the City additional dollars to complete
Cover Memo
Item # 22
due to delays.
Recommendation:1. To Approve and extend the contract with Heery International to
complete the current projects in design and under construction
until July 30, 2013, increasing the contract by $1,646,566.
Funds are Available
in the Following
Accounts:
Funds are available in SPLOST allocations for each project.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 3
Item # 22
Attachment number 1 \nPage 2 of 3
Item # 22
Attachment number 1 \nPage 3 of 3
Item # 22
Commission Meeting Agenda
6/4/2013 5:00 PM
Webster Detention Center, Phase II Inmate Processing Center Furniture, Fixtures & Equipment, Bid
Item #13-133
Department:Recreation, Parks and Facilities
Caption:Motion to approve the Contract with Modern Business Systems,
Inc. in the amount of $202,400.18 for the purchase and installation
of the Furniture, Fixtures and Equipment for Webster Detention
Center.(No recommendation from Public Services Committee
May 28, 2013)
Background:This contract will provide the Furniture, Fixtures and Equipment
for the Webster Detention Center Phase II, the Admin Area
Renovations and the Inmate Processing Center for the staff and
operation of the facility. The Inmate Processing Center GMP was
approved by the Commission at their meeting on September 18,
2012.
Analysis:This Contract will provide all of the furniture, fixtures and
equipment for: 1. The Admin Area offices, conference room, court
room and waiting areas, etc. 2. The Inmate Processing Center
offices, booking area, release area, finger print area, transportation
area, break room, etc. TOTAL OF CONTRACT IS $ 202,400.18
Financial Impact:This Contract amount will be funded by the project’s FF & E
budget. The budget is adequate to cover the cost of this contract.
Alternatives:1. Approve the Contract with Modern Business Systems, Inc. in
the amount of $202,400.18 for the purchase and installation of the
Furniture, Fixtures and Equipment. 2. Not approve the Contact;
however the jail facility operations would be severely
compromised.
Recommendation:1. Approve the Contract with Modern Business Systems, Inc. in
the amount of $202,400.18 for the purchase and installation of the
Furniture, Fixtures and Equipment
Funds are Available Cover Memo
Item # 23
in the Following
Accounts:GL – 328-03-1130; JL – 210356004
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Invitation to Bid
Sealed bids will be received at this office on Thursday, April 25, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-133 Furniture, Fixtures & Equipment for Webster Detention Center Phase II for
Recreation, Parks & Facilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the Augusta, Georgia Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $20.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, March 21, 2013. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April
15, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 21, 28, April 4, 11, 2013
Metro Courier March 27, 2013
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 23
AUGUSTA GEORGIA CAPITAL IMPROVEMETS
HEERY ITERATIOAL, IC., PROGRAM MAAGER
530 Greene Street Suite 312 Augusta, GA 30901
706-842-5543
May 14, 2013
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RE: Bid Item #13-133 Furniture, Fixtures & Equipment for
Webster Detention Center Phase II
Dear Ms. Sams:
We have concluded our review of the bids submitted for the above subject bid.
We received three (3) responses for the above subject Bid Item; after these were evaluated one
was found to be non-compliant, one was found to be incomplete and did not include all furniture
items as required by the bid documents. The remaining bid from Modern Business Systems was
found to the lowest, responsive, responsible bid.
It is our recommendation that the Contract award be made to Modern Business Systems.
Thank you for your assistance in this bid process. If you have any questions or require any
additional information, please do not hesitate to contact me.
Sincerely,
Richard Ingram
Project Manager
Webster Detention Center PH I & II
Augusta, Georgia
Capital Improvements Program Management
CC: Darrell White, Phyllis Mills, Nancy Williams
Attachment number 2 \nPage 1 of 1
Item # 23
Attachment number 3 \nPage 1 of 2
Item # 23
Attachment number 3 \nPage 2 of 2
Item # 23
VENDORS Attachment B E-Verify # Addendums 1-3 SAVE Form Total Bid Price
Modern Business Sys
1445 Greene Street
Augusta, GA 30901
Yes 139296 Yes Yes $202,400.18
Weinberger's Bus Int
3021A Riverwatch Pk
Augusta, GA 30907
McWaters
3708 Benchmark Dr
Augusta, GA 30909
Affirmative Solutions
1201 George Wilson
Augusta, GA 30909
Total Office Solutions
4301 Emerson Street
Jacksonville, FL 32207
Augusta Business Int
3127 Damascus Rd
Augusta, GA 30909
Yes 275741 Yes Yes
$92,037.00/
Incomplete Bid
CPI
3921 Angora Place
Duluth, GA 30096
Business Int by Staple
300 Arbor Lake Dr
Columbia, SC 29223
Flood Brothers
610 Waterfront Dr
Atlanta, GA 30336
Shiffler Equipment
17931 GA Hwy 67
Statesboro, GA 30458
GA Correctional Ind
2984 Clifton Springs
Decatur, GA 30034
No Bid
Response
Diversified Resource
6410 Atlantic Blvd, 140
Norcross, GA 30071
Yes Yes No Yes Non-Compliant
Bid Opening
Bid Item #13-133
Furniture, Fixtures & Equipment for Webster Detention Center Phase II
for Augusta, Georgia - Recreation, Parks & Facilities Department
Bid Due: Thursday, May 9, 2013 @ 3:00 p.m.
*Note: Augusta Business Interiors bid is lower due to an incomplete bid. The specifications
clearly stated, " All vendors had to bid on all furniture, fixtures and equipment to be
considered for award." Augusta Business Interiors did not honor the specifications request to
bid all items.
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 23
Commission Meeting Agenda
6/4/2013 5:00 PM
AHCDD (Finance Officer) - Annual Salary Approval & Authorization
Department:Housing and Community Development Department (AHCDD)
Caption:Motion to approve and authorize the Administrator and Augusta
Housing and Community Development Department Director to
offer the newly selected candidate for the Finance Officer position
(requested by HCDD) an annual salary similar to the departing
Finance Officer’s current annual salary. (Approved by
Administrative Services Committee May 28, 2013)
Background:This is an upper level Manager Position in the Housing and
Community Development Department that is vitally critical to the
day to day financial operations of the department. This position
must keep the City of Augusta/HCDD in compliance with the U.S.
Department of Housing and Urban Development’s (HUD’s)
requirements through various systems including IDIS, DRGR and
LOCCs. The accounting records of the HCDD directly impact the
accuracy of the financial records of the City of Augusta and must
be accurate at all times. The principal duties and responsibilities
include: establishing and monitoring the financial management
system; providing effective control over and accountability for all
funds, property, and other assets, within the guidelines of
supervisory instruction, federal and state laws, local government
codes, and department policies and procedures; reports to Director
or other designated person and works with public accountants,
federal agencies, sub-recipients, co-workers, and the public to
ensure compliance with regulations governing the use of federal
funds and provides accountability to the public and other users of
financial information. The Job Grade is 53 with a minimum-salary
grade of $52,599.31. The current Finance Officer was hired prior
to the policies in the current Human Resources PPM which has
restricted the Administrators authority to meet the current pay
within the assigned pay grade.
Analysis:The selected candidate is currently a senior auditor with over 25
years of experience in accounting and finance and has
comprehensive knowledge of GAAP, GAAS, various accounting
practices and advanced training in governmental accounting,
auditing and financial reporting. The candidate is currently a
member of an accounting firm that has successfully completed A-
Cover Memo
Item # 24
133 audits and has expertise in grant compliance. This candidate’s
skill/experience is commensurate with our current Finance
Officer’s position. However their salary requirement is greater
than 10% above entry level, thus the reason for this agenda item.
We seek your approval to pay this candidate an annual salary of
between $70,000.00 and $73,000.00 dollars.
Financial Impact:This is an existing (approved and included in the 2013 budget)
position that if kept at the current salary will not create a financial
impact of any kind.
Alternatives:Do not approve the current request (being presented) and allow
HCDD to hire a consultant (at least 32 hours per week) to handle
all finance operations until a full-time Finance Officer can be
hired at a new pay grade commensurate with the responsibilities
of the position. The going hourly rate for a consultant will be 2-3
times the requested hourly rate for this position.
Recommendation:Approve and authorize Administrator and Augusta Housing and
Community Development's Director to offer a selected candidate
for the Finance Officer position (requested by HCDD) an annual
salary similar to the current Finance Officer’s current annual
salary.
Funds are Available
in the Following
Accounts:
Current HCDD approved 2013 budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Commission Meeting Agenda
6/4/2013 5:00 PM
Code of Conduct
Department:Clerk of Commission
Caption:Motion to approve having commissioners sign the Code of
Conduct at the first meeting each year. (Approved by
Administrative Services Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 1
Item # 25
Commission Meeting Agenda
6/4/2013 5:00 PM
Deny Bid Protest regarding RFP #13-145
Department:Procurement
Caption:Motion to uphold denial of bid protest regarding RFP #13-145
Ambulance Services, for the Augusta Fire Department filed by
Metro-Health EMS. The Procurement department has denied the
request from Metro-Health EMS which stated that the
Procurement Department failed to provide notice of the mandatory
pre-proposal conference. (Approved by Administrative Services
Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
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Commission Meeting Agenda
6/4/2013 5:00 PM
Downtown Parking
Department:Clerk of Commission
Caption:Motion to refer the matter of downtown parking to a work session
for further discussion with the inclusion of the appropriate people
such as the Sheriff's Dept., small businesses, and downtown
companies with a number of employees. (Approved by
Administrative Services Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
Commission Meeting Agenda
6/4/2013 5:00 PM
Meeting time for all committees
Department:Clerk of Commission
Caption:Motion to approve rotating the scheduled meeting time for all
committees. (Approved by Administrative Services Committee
May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28
Attachment number 1 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
6/4/2013 5:00 PM
Proposal from Carl Vinson Institute of Government
Department:Clerk of Commission
Caption:Motion to approve the proposal from the Carl Vinson Institute of
Government to provide organizational review services as part of
the 2013 Commission Goals and Objectives. (Approved by
Administrative Services Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 4
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Item # 29
Commission Meeting Agenda
6/4/2013 5:00 PM
Rental Agreement for Department of Driver Services
Department:Clerk of Commission
Caption:Motion to approve the renewal of the Rental Agreement between
the Department of Driver Services and Richmond County for use
by Customer Service Center #51 of office space located at 3423
Mike Padgett Highway for the period from July 1, 2013 through
June 30, 2014.(Approved by Administrative Services
Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 2
Item # 30
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Item # 30
Commission Meeting Agenda
6/4/2013 5:00 PM
Rental Agreement for Dept. of Family and Children Services
Department:Clerk of Commission
Caption:Motion to approve the renewal of the Rental Agreement between
Augusta, Georgia and the Georgia Department of Human Services
for office space for the Department of Family and Children
Services located at 520 Fenwick Street for the period beginning
July 1, 2013 through June 30, 2014. (Approved by
Administrative Services Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31
Attachment number 1 \nPage 1 of 2
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Item # 31
Commission Meeting Agenda
6/4/2013 5:00 PM
Resolution of Transmittal, Short-Term Work Program, 2013-18
Department:Planning and Development
Caption:Motion to approve a Resolution transmitting the Draft Short-
Term Work Program, 2013-18, for review by the CSRA Regional
Commission. (Approved by Administrative Services
Committee May 28, 2013)
Background:Regulations implementing the Georgia Planning Act of 1989
require that the Short-Term Work Program (STWP), a component
of the Augusta-Richmond County Comprehensive Plan, be
updated every five (5) years. The Short-Term Work Program is a
list of specific actions to be undertaken by the city and other
community stakeholders to implement the Comprehensive Plan.
Information on each activity in the Short-Term Work Program
includes a brief description, the timeframe for implementation, the
responsible party or parties, the estimated cost and the funding
source(s).
Analysis:A Short-Term Work Program for the years 2013-18 has been
drafted with input from other city departments and a number of
community organizations. It includes a wide range of projects in
the areas of land use/ growth management, housing, economic
development, cultural and historic resources, greenspace and
natural resources, community facilities and services and
transportation. The draft STWP was made available on the city
website and a public hearing was held on April 29th at the main
library on Telfair Street. In addition to the draft STWP, a separate
Report of Accomplishments has been prepared for the expired
2008-12 STWP. The next step in the update process is for the city
to transmit the draft STWP for review by the CSRA Regional
Commission and the Georgia Department of Community Affairs.
The Regional Commission will conduct a completeness review of
the STWP and provide adjacent units of local government an
opportunity to review and comment on the document. The review
process takes about 60 days, at which time the Regional
Commission will send a report of findings and recommendations,
if any, to the city. The city can then adopt the final STWP, and
notify the Regional Commission, to complete the process. Failure
to adopt a new Short-Term Work Program will result in the city
Cover Memo
Item # 32
losing its status as a Qualified Local Government under the state’s
Standards and Procedures for Local Comprehensive Planning.
Financial Impact:Not Applicable
Alternatives:Approve the resolution or not
Recommendation:Approve the resolution transmitting the draft Short-Term Work
Program, 2013-18, for review by the CSRA Regional
Commission.
Funds are Available
in the Following
Accounts:
Not Applicable
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
CITY OF AUGUSTA, GEORGIA
RESOLUTION OF SUBMITTAL
AUGUSTA-RICHMOND COUNTY COMPREHENSIVE PLAN
DRAFT SHORT-TERM WORK PROGRAM, 2013-18
WHEREAS, Augusta, Georgia has completed a draft Short-Term Work Program for the years
2013 – 2018; and
WHEREAS, this Short-Term Work Program was prepared according to the Minimum Planning
Standards and Procedures for Local Comprehensive Planning, established by the Georgia
Planning Act of 1989, and
WHEREAS, a Public Hearing was held on Monday, April 29, 2013 at 5:30 p.m. at the Main
Branch of the East Central Georgia Regional Library System, 823 Telfair Street, Augusta,
Georgia;
BE IT THEREFORE RESOLVED, that the Augusta Commission does hereby submit the Short
Term Work Program, 2013-2018, to the Central Savannah River Area Regional Commission for
regional review, as per the requirements of the Georgia Planning Act of 1989,
this ______________ day of ______________________, 2013
AUGUSTA, GEORGIA
Signature: ___________________________
Name: Deke S. Copenhaver
Title: Mayor
Attest: _______________________________
Name: Lena J. Bonner
Title: Clerk of Commission
Seal:
Attachment number 1 \nPage 1 of 1
Item # 32
1
AUGUSTA-RICHMOND COUNTY, SHORT TERM WORK PROGRAM: 2008-2012
REPORT OF ACCOMPLISHMENTS
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
LAND USE / GROWTH MANAGEMENT
Conduct more detailed
studies of character areas,
neighborhoods, activity
centers or other areas as
necessary
▀ ▀
Neighborhood
Associations,
Planning
Commission,
Other
Stakeholders,
Consultant
$1.1 M
HUD,
FHWA,
City
Ongoing
Consultant working on
the Augusta
Sustainable
Development
Implementation
Program Planning
Projects
Evaluate the feasibility and
merits of establishing mixed-
use districts, Conservation
districts or other types of
overlay zones in various
parts of the city
▀ ▀ ▀ ▀ ▀
Neighborhood
Associations,
Planning
Commission,
Other
Stakeholders
Staff Time City Ongoing
One overlay district
established in Laney-
Walker / Bethlehem
revitalization area
Update zoning map to reflect
Community Agenda, existing
land use and other relevant
considerations
▀ ▀ ▀ ▀ ▀
City
Commission,
Planning
Commission
Staff Time City Ongoing
Rezoning applications
processed on a monthly
basis
Update local zoning and
development ordinances as
necessary to achieve quality
growth
▀ ▀ ▀ ▀ ▀
City
Commission,
Planning
Commission
Staff Time City Ongoing
Zoning ordinance and
other development
regulations amended as
necessary
Address growth management
issues through use of the
Georgia Quality Growth
Partnership’s Smart Growth
Toolkit
▀ ▀ ▀ ▀ ▀
City
Commission,
Planning
Commission
Staff Time City Ongoing
Smart growth concepts
being used in the
Augusta Sustainable
Development
Implementation
Program
Attachment number 2 \nPage 1 of 13
Item # 32
2
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Identify other suburban sites
for infill development or
redevelopment
▀ ▀
City
Commission,
Planning
Commission,
Other
stakeholders,
Consultant
$500,000 City Completed
Consultant completed
The Augusta
Sustainable
Development Agenda
in October 2010
Continue cooperation with
adjacent communities and
Fort Gordon regarding land
use and re-zoning actions
and other initiatives
▀ ▀ ▀ ▀ ▀
City, Fort
Gordon and
adjacent
communities
Staff Time City, Fort
Gordon Ongoing
Fort Gordon and
adjacent communities
consulted on land use
and zoning actions;
City now providing
water and sewer service
on the post.
HOUSING
Continue to implement
modernization projects at
Augusta Housing Authority
sites
▀ ▀ ▀ ▀ ▀
Augusta
Housing
Authority
(AHA)
$8.0 M HUD Ongoing
Modernization projects
completed at several
AHA sites
Develop and implement
mixed-income housing
projects at identified sites ▀ ▀ ▀ ▀ ▀
Augusta
Housing
Authority
(AHA),
Augusta
Affordable
Housing Corp.
NA
Tax
Credits,
Private
Sector
Ongoing
Phases 1 and 2 of
Walton Oaks project
complete and occupied
Rehabilitate 125 housing
units for low income
homeowners
▀ ▀ ▀ ▀ ▀ HCD $2.0 M
HUD,
Program
Income
Completed
Rehabilitated a total of
55 units for
homeowners
Rehabilitate 50 housing units
for low income renters ▀ ▀ ▀ ▀ ▀ HCD $30,000
HUD,
Program
Income
Completed Rehabilitated two
renter-occupied units
Attachment number 2 \nPage 2 of 13
Item # 32
3
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Complete emergency repairs
on 100 housing units
occupied by low income
households
▀ ▀ ▀ ▀ ▀ HCD $219,298
HUD,
Program
Income
Completed Emergency repairs to
55 housing units
Provide downpayment
assistance to 150 first-time
homebuyers
▀ ▀ ▀ ▀ ▀ HCD $1.5 M HUD Completed
Provided downpayment
assistance to 231 first-
time homebuyers
Demolish 200 dilapidated
housing units and rebuild
new units on site for low
income homeowners
▀ ▀ ▀ ▀ ▀
Augusta
License and
Inspection
Dept.
$1.04 M City,
CDBG Ongoing 243 dilapidated housing
units demolished
Develop and implement new
and renovated housing
projects in target areas per
adopted plans and
implementation plans.
▀ ▀ ▀ ▀ ▀
City, CHDOs,
Other Non-
Profits,
Private
Developers
1.2M HUD
Funding Completed
Total of 54 housing
units constructed and /
or rehabilitated in target
areas.
Develop and implement
economic development
projects in target areas per
adopted Neighborhood
Revitalization Strategy and
other initiatives
▀ ▀
HUD, Non-
Profits,
Private Sector
$415,000
$180,000
CDBG &
CDBG-R
Economic
Developm
ent
Incentive
Grant
(EDI)
Completed
two projects
Laney Enterprise
Center (Antioch
Ministries – Incubator)
Total Cost: $517,500
HEAL Complex (Paine
College)
Total Cost:$7,801,015
Continue code enforcement
program in the inner-city
target area
▀ ▀ ▀ ▀ ▀
Augusta
License &
Inspection
Department
N/A City Ongoing Total of 28,966 cases
made during the period
Attachment number 2 \nPage 3 of 13
Item # 32
4
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Acquire tax delinquent and
abandoned properties
through the Augusta Land
Bank Authority for use in
constructing affordable
housing
▀ ▀ ▀ ▀ ▀ Land Bank
Authority N/A CDBG,
City Ongoing
Augusta Land Bank
Authority acquired 262
parcels between 2008
and 2012 through
purchase, donation or
foreclosure.
ECONOMIC DEVELOPMENT
Attract industry to the
Augusta Corporate Park ▀ ▀ ▀ ▀ ▀
County
Development
Authority,
City
Staff Time
County
Develop
Auth.,
Chamber,
City
Ongoing
First tenant, Starbucks,
broke ground on plant
in July 2012
Implement downtown
revitalization projects as
outlined in the Joint Master
Plan for the Augusta, GA
and North Augusta, SC
Regional Urban Core
▀ ▀ ▀ ▀ ▀ City, DDA,
AT, Private N/A
City,
DDA, AT,
Private
Ongoing
Detailed planning being
worked on by project
committees
Implement enhancement
projects on gateways into the
city
▀ ▀ ▀ ▀ ▀
City, CVB,
GAP,
Chamber,
Private
N/A
City,
CVB,
GAP,
Chamber,
Private
Ongoing
Established Garden
City Improvement
Fund; Completed
projects on Wheeler
Road, Greene St., St
Sebastian Way
Attract new missions /
partnerships to Fort Gordon ▀ ▀ ▀ ▀ ▀
Fort Gordon,
Chamber,
City, CSRA
Alliance for
Fort Gordon
N/A
City,
Private
Sector,
Others
Ongoing
Expansion of national
security operations
completed in 2011
Implement plan for
redevelopment of former
Regency Mall site ▀ ▀ ▀ ▀ ▀ City,
Non-Profit NA City,
Non-Profit Incomplete
Development of flood
control impoundment
on Rocky Creek
expected to generate
interest in
Attachment number 2 \nPage 4 of 13
Item # 32
5
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
redevelopment of mall
property.
New developments related to
Bio-business and / or
biomedical research and
technology park.
▀ ▀ ▀ ▀ ▀
Georgia
Medical
Center
Authority,
GRU
NA
Georgia
Medical
Center
Authority
Three (3)
companies
graduated
from bio-
business
center
State funding
eliminated for GMCA,
but Authority to
continue work by
partnering with other
agencies
CULTURAL AND HISTORIC RESOURCES
Complete Downtown
Augusta Walking Tour
Brochures
▀ ▀ ▀ City, Historic
Augusta, Inc. $20,000 City, DNR Complete Completed
Phases I and II
Issue Certificates of
Appropriateness for 325
projects in local historic
districts
▀ ▀ ▀ ▀ ▀
Historic
Preservation
Commission
Staff Time
City,
Historic
Augusta,
Inc.
Ongoing
Augusta HPC reviewed
294 COAs during the
period
Complete update of historic
resource survey of the
Harrisburg-West End
Historic District
▀ ▀ ▀ ▀ ▀ City,
Consultant $30,000 DNR, City Complete
Phases 1, 2 & 3 of
Harrisburg survey. Also
Summerville Phase 1
Update Augusta Historic
Preservation Plan (c. 1991) ▀ ▀
City,
Consultant,
Community
Stakeholders
NA DNR, City Incomplete Historic district survey
work a higher priority
Evaluate the feasibility of
using conservation districts
as an alternative to historic
district designation in some
neighborhoods
▀ ▀
Historic
Preservation
Commission,
Historic
Augusta, Inc.
Staff Time
HPC,
Historic
Augusta,
Inc.
Incomplete
Overlay zoning being
considered as a viable
alternative.
Attachment number 2 \nPage 5 of 13
Item # 32
6
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
GREENSPACE AND NATURAL RESOURCES
Continue to participate in the
Georgia Greenspace
Program and protection of
environmentally sensitive
lands as open space ▀ ▀ ▀ ▀ ▀
Central
Savannah
River Land
Trust, City
N/A
State,
City,
Private
Sector
Ongoing
Central Savannah River
Land Trust continues to
acquire property for the
Butler Creek
Greenway. A trail head
to the first phase of the
Lombard Mill Pond
Trail has been
established at a site off
Old Highway 1.
Continue work to eliminate
invasive plant species from
greenspace lands along
Butler Creek
▀ ▀ ▀ ▀ ▀
Central
Savannah
River Land
Trust, City
$
State,
City,
Private
Sector
Ongoing
Continue to enforce the
applicable requirements of
the Part V Environmental
Ordinances adopted by the
City of Augusta
▀ ▀ ▀ ▀ ▀ City Staff Time City Ongoing
Continue the permitting and
enforcement provisions of
the Soil Erosion and
Sediment Control Ordinance
▀ ▀ ▀ ▀ ▀ City Staff Time City Ongoing
Soil erosion and
sediment control plans
submitted with site
plans and subdivisions
plans.
Continue the permitting and
enforcement provisions of
the Flood Damage
Prevention Ordinance
▀ ▀ ▀ ▀ ▀
Augusta
Engineering,
Planning
Commission
Staff Time City Ongoing Total of 768 permits
issued during the period
Continue community
outreach related to water
quality and quantity
▀ ▀ ▀ ▀ ▀
AUD,
Augusta
Watershed
Roundtable
Staff Time
State,
City,
Private
Sector,
Non-
profits
Ongoing
Activities coordinated
by the Augusta Utilities
Department
Attachment number 2 \nPage 6 of 13
Item # 32
7
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Implement emission
reduction strategies to
demonstrate compliance with
federal air quality standards
▀ ▀ ▀ ▀ ▀
GA EPD,
City, Various
Stakeholders
Staff Time
State,
City,
Private
Sector
Ongoing
The CSRA Air Quality
Alliance met regularly
to report on relevant air
quality data, discuss
local and regional air
quality initiatives,
monitor developments
related to federal air
quality regulations and
requirements and
disseminate
information to
stakeholders in the
study area.
Support implementation of
the Phinizy Swamp Park
Master Plan (buildings,
education, research, land
management)
▀ ▀ ▀ ▀ ▀
Southeastern
Natural
Sciences
Academy,
Private, City,
School
Systems
N/A
City,
Grants,
Private
donations
Ongoing
The Swamp Park hosts
a variety of
educational, cultural
and environmental
activities and programs;
Additions to the
boardwalk completed
COMMUNITY FACILITIES AND SERVICES
Complete water & sewer
projects funded by Series
2004 Bonds
▀ ▀ ▀ ▀ ▀ AUD $189.6 M
Series
2004
Bonds
Ongoing
Complete design and
construct a new Judicial
Center
▀ ▀ ▀ ▀
City, Court
Officials,
Contractor
$74.0 M
SPLOST
Phases II,
IV & V
Complete Building open in April
2011
Attachment number 2 \nPage 7 of 13
Item # 32
8
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Relocation of Sheriff’s
Administration Offices
▀ ▀ ▀ Sheriff’s
Dept., City $3.0 M SPLOST
Phase V Complete
Groundbreaking in
June 2011; Building
open in September
2012
Renovations to Richmond
County Correctional
Institution
▀ ▀ ▀ ▀ City $750,000 SPLOST
Phase V Complete Project completed in
2011
Complete design & construct
and furnish new main branch
of Augusta Regional Library
▀ ▀ ▀ City $26.0 M
SPLOST
Phases IV
& V, State
& Private
Funds
Complete
Ground broken in
2009.Grand opening on
June 25, 2010
Design and construct new
exhibit hall and trade center
▀ ▀ ▀ ▀ ▀ City, CVB $29.5 M SPLOST
Phase V Complete
Ground broken in June
2010. Opened in
January 2013
Design & construct new
pods at the Phinizy Road Jail
(Webster Detention Center)
▀ ▀ ▀ ▀ ▀ City, Sheriff’s
Department $24.0 M SPLOST
Phase V Ongoing
Project scheduled for
completion in
December 2013
Renovation of facilities for
fire administration and
training ▀ ▀
Fire
Department,
Augusta
Engineering
$3.9M SPLOST
Phase IV Complete
Fire administration and
training center opened
in 2009 and located at
Deans Bridge Rd. and
I-520
New Fire Station on
Alexander Drive
▀ ▀ ▀
Fire
Department,
Augusta
Engineering
$2.1 M SPLOST
Phase IV Complete New Fire Station #10
opens on 1/31/12
Upgrade existing parks
included on SPLOST Phase
V project list
▀ ▀ ▀ ▀ ▀
Recreation
and Parks
Department
$4.5 M SPLOST
Phase V Complete
Variety of
improvements at 30
facilities throughout the
city
Augusta Mini Theatre
Improvements ▀ ▀ Augusta Mini
Theatre, City $500,000
SPLOST
Phase V,
CDBG
Complete New facility opened in
2010 at
Lucy Craft Laney Museum
Improvements
▀ ▀ ▀ Laney
Museum, City $200,000 SPLOST
Phase V Ongoing
Attachment number 2 \nPage 8 of 13
Item # 32
9
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Improvements to Various
Recreation, Historic and
Cultural Facilities
▀ ▀ ▀
City, Non-
Profit
Organizations
$400,000 SPLOST
Phase V Ongoing Completed installation
of new roof on
Continue to implement the
Augusta Wayfinding
Signage Program
▀ ▀ ▀ ▀ ▀ CVB, City,
GDOT $382,000 SPLOST,
DDA Ongoing 68 wayfinding signs
installed so far
Complete public school
construction, renovation and
expansion projects as
identified
▀ ▀ ▀ ▀ ▀ RCBOE $193 M
budgeted
School
Sales Tax
Phase III
Ongoing
Completed approx. 27
major school
renovation and new
construction projects
TRANSPORTATION
Reconstruct I-20 @ I-520
Interchange
▀ ▀ ▀
FHWA,
GDOT
$193.0 M FHWA,
GDOT Complete Open to traffic in
October 2009
Widen I-20 from 4 to 6 lanes
from Belair Rd. to River
Watch Pkwy.
▀ ▀ ▀
FHWA,
GDOT,
Contractor
$51.6 M FHWA,
GDOT Complete Open to traffic in
October 2009
Construct St. Sebastian /
Greene St. Ext. in vicinity of
CSX Railroad & 15th St.
▀ ▀ ▀
GDOT,
Augusta
Engineering
$30.3 M FHWA,
GDOT Complete Open to traffic in
August 2010
Widen Bungalow Road from
Richmond Hill Rd. to Peach
Orchard Rd. Includes curb,
gutter, sidewalks and piping.
▀ ▀
Augusta
Engineering,
GDOT,
Contractor
$4.0 M SPLOST
Phase III Complete Open to traffic in 2009
Attachment number 2 \nPage 9 of 13
Item # 32
10
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
East Boundary road and
drainage improvements from
Broad St. to Laney-Walker
Blvd.
▀ ▀ Augusta
Engineering $3.9 M
SPLOST
Phase IV,
CDBG
Complete Open to traffic in 2009
Acquire ROW and widen
Alexander Drive from 2 to 4
lanes from Washington Rd.
to River Watch Pkwy.
▀ ▀ ▀ ▀ ▀
GDOT,
Augusta
Engineering
$13.89 M
FHWA,
GDOT
SPLOST
Phase III
Complete Open to traffic in
March 2012
Acquire right-of-way to
widen 15th St. /MLK Blvd.
from Government St. to
Milledgeville Rd.
▀ ▀ ▀ GDOT $5.0 M FHWA,
GDOT Incomplete
Delays due to
environmental issues
and lack of full funding
for ROW acquisition
Acquire right-of-way to
widen Wrightsboro Rd. from
2 to 4 lanes from Jimmie
Dyess Pkwy. to I-520 SB
ramp
▀ ▀ ▀ ▀ ▀
GDOT,
Augusta
Engineering
$5.5 M
FHWA,
GDOT,
SPLOST
Phase III
Complete
ROW certified on
8/15/12; Construction
contract awarded to
Reeves on 10/5/12
Preliminary engineering on
construction of median
barrier on Gordon Hwy.
from Peach Orchard Rd. to
Walton Way
▀ ▀ GDOT $960,000 FHWA,
GDOT Incomplete
Project deleted from
ARTS TIP at request of
GDOT; To be
completed as a local
project with
T-SPLOST funds
Windsor Spring Road Phase
IV – Complete preliminary
engineering and acquire
ROW for widening from
Willis Foreman Rd. to
Tobacco Rd. (includes
bridge @ Spirit Creek
▀ ▀ ▀ ▀ ▀
GDOT,
Augusta
Engineering
$33.16 M
FHWA,
GDOT,
SPLOST
Phases III
& IV
Ongoing
Final design is 85%
complete; ROW
acquisition activities
are underway (property
appraisals)
Attachment number 2 \nPage 10 of 13
Item # 32
11
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Windsor Spring Road Phase
V – Complete preliminary
engineering and acquire
ROW for widening from
Willis Foreman Rd. to SR 88
in Hephzibah (includes
bridge @ NS Railroad
▀ ▀ ▀ ▀ ▀
GDOT,
Augusta
Engineering
$21.46 M
FHWA,
GDOT,
SPLOST
Phases III
& IV
Ongoing
Final design is 70%
complete; ROW
acquisition activities
are underway (property
appraisals)
Acquire ROW and widen I-
520 from 4 to 6 lanes from
Gordon Hwy. to Deans
Bridge Rd. and reconstruct
interchanges
▀ ▀ ▀ ▀ ▀ FHWA,
GDOT $8.97 M FHWA,
GDOT
ROW
complete;
Construction
ongoing
Construction work
started on 2/3/12
15th St. (SR 4) @ Central
Ave. intersection
improvements
▀ ▀ ▀ GDOT $392,337 FHWA,
GDOT Complete Completed 3/31/10
Traffic signal upgrades @ 11
locations on Washington Rd.
(SR 28) and road resurfacing
of Washington Rd.
▀ ▀ GDOT,
Contractor $4.0 M FHWA,
GDOT Complete
SR 28 resurfacing
completed fall 2008;
Traffic signal upgrades
complete spring 2009
Implement Transportation
Enhancement projects at
Augusta State University and
on James Brown Blvd.
(Streetscape)
▀ ▀ ▀ ▀ ▀ GDOT, ASU,
City
$600,000
&
$200,000
FHWA,
ASU, City Ongoing
ASU History Walk
Phase IV complete
2/28/12; James Brown
Streetscape in design
Construct intersection
improvements on
Washington Rd @ Boy
Scout Rd. & Center West
Pkwy.
▀ ▀ Augusta
Engineering $721,000 SPLOST
Phase IV Complete
Contract award in
October 2008; Project
complete and open to
traffic in August 2009
Attachment number 2 \nPage 11 of 13
Item # 32
12
Project Year of Implementation Responsibility Approx.
Cost
Funding
Source Status Comments 2008 2009 2010 2011 2012
Windsor Spring Rd.
improvements from Peach
Orchard Rd. to Wyman St. to
Old Louisville Rd.
▀ ▀ Augusta
Engineering $2.13 M
SPLOST
Phases I &
III
Complete
Engineer and install
downtown traffic signal &
lighting upgrades – Broad St.
area
▀ ▀ Augusta
Engineering
$2.5 - 3.0
M
SPLOST
Phase IV Complete
Broad St. signal system
upgraded with ARRA
funds
Engineer and install
downtown traffic signal &
lighting upgrades – Telfair
St. area
▀ ▀ ▀ Augusta
Engineering
NA
Subject to
availabilit
y of funds
SPLOST
Phase IV Ongoing
Telfair St. signal
upgrade postponed
pending availability of
funds
Engineer, acquire right-of-
way & widen Marvin Griffin
Rd. from 2 to 4 lanes from
Mike Padgett Hwy. to Doug
Barnard Pkwy.
▀ ▀ ▀ ▀ ▀ Augusta
Engineering $3.47 M
SPLOST
Phases II
& III
Ongoing
Right-of-way
acquisition completed
in 2012; Clearing is
underway; construction
expected to start in
2014.
Widen Morgan Rd. from
Tobacco Rd. to Deans
Bridge Rd.
▀ ▀ Augusta
Engineering $2.34 M
SPLOST
Phases I &
III
Complete
Contract award in
January 2009; Project
completed in Feb. 2012
Paving Various Roads, Phase
IX (Paving of selected dirt
roads)
▀ ▀ ▀ ▀ ▀ Augusta
Engineering
$800,000
SPLOST
Phase IV Complete
Implement any necessary
improvement projects at
Augusta Regional Airport
and Daniel Field Airport
▀ ▀ ▀ ▀ ▀
Augusta
Aviation
Commission,
General
Aviation
Commission
N/A Federal Ongoing
Major projects
completed at Augusta
Regional include
rebuilding main
runway, construction of
new general aviation
terminal and expanding
short and long-term
parking lots.
Attachment number 2 \nPage 12 of 13
Item # 32
13
KEY TO ABBREVIATIONS
DNR – Georgia Department of Natural Resources
FHWA – Federal Highway Administration
HUD – Housing and Urban Development Department
GDOT – Georgia Department of Transportation
GA EPD – Georgia Environmental Protection Division
GRU – Georgia Regents University (formed by consolidation of Georgia Health Sciences University and Augusta State University)
City – City of Augusta
AT – Augusta Tomorrow
RCBOE – Richmond County Board of Education
AHA – Augusta Housing Authority
Augusta Engineering – Augusta Engineering Department
AUD – Augusta Utilities Department
HCD – Augusta Housing & Community Development Department
CVB – Augusta Convention & Visitors Bureau
Chamber – Augusta Metro Chamber of Commerce
GAP – Greater Augusta Progress
ARTS – Augusta Regional Transportation Study
GMCA – Georgia Medical Center Authority
Attachment number 2 \nPage 13 of 13
Item # 32
1
SHORT TERM WORK PROGRAM: 2013-2018
AUGUSTA-RICHMOND COUNTY
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
LAND USE / GROWTH MANAGEMENT
Conduct more detailed
studies of character areas,
neighborhoods, activity
centers or other areas as
necessary
▀ ▀ ▀ ▀ ▀
Neighborhood
Associations, Planning
Commission, APDD,
Other Stakeholders
Staff Time City
Evaluate the feasibility and
merits of establishing
mixed-use districts,
Conservation districts or
other types of overlay
zones in various parts of
the city
▀ ▀ ▀ ▀ ▀
Neighborhood
Associations, APDD,
Other Stakeholders
Staff Time City
Update zoning map to
reflect Community Agenda,
existing land use and other
relevant considerations
▀ ▀
City Commission,
Planning Commission,
APDD
Staff Time City
Update local zoning and
development ordinances as
necessary to achieve
quality growth
▀ ▀ ▀ ▀ ▀
City Commission,
Planning Commission,
APDD
Staff Time City
Attachment number 3 \nPage 1 of 17
Item # 32
2
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Address growth
management issues
through use of the Georgia
Quality Growth
Partnership’s Smart Growth
Toolkit
▀ ▀ ▀ ▀ ▀
City Commission,
Planning Commission,
APDD
Staff Time City
Identify other suburban
sites for infill development
or redevelopment
▀ Staff Time City
Continue cooperation with
adjacent communities and
Fort Gordon regarding
land use and re-zoning
actions and other
initiatives
▀ ▀ ▀ ▀ ▀ City, Fort Gordon and
adjacent communities Staff Time City, Fort
Gordon
HOUSING
Continue to implement
modernization projects at
Augusta Housing Authority
sites
▀ ▀ ▀ ▀ ▀ ▀ Augusta Housing
Authority (AHA) $3,758,808 HUD
Develop Phases 3 and 4 of
the Walton Oaks mixed-
income development
▀ ▀ ▀ ▀
Augusta Housing
Authority (AHA), Augusta
Affordable Housing Corp.
NA Tax Credits,
Private Sector
Develop phases 1 and 2 of
the Twiggs Circle housing
project
▀ ▀ ▀ ▀ ▀ ▀ Augusta Housing
Authority (AHA) TBD Tax Credits,
Private Sector
Attachment number 3 \nPage 2 of 17
Item # 32
3
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Implement phases of the
Cherry Tree Crossing
redevelopment project
▀ ▀ ▀ ▀ ▀ ▀
Augusta Housing
Authority (AHA), Augusta
Affordable Housing Corp.
TBD Tax Credits,
Private Sector
Rehabilitate 95 housing
units for low income
homeowners
▀ ▀ ▀ ▀ ▀ ▀ HCD $2.7 M HUD, Program
Income
Rehabilitate two housing
units for low income
renters
▀ ▀ ▀ ▀ ▀ ▀ HCD $30,000 HUD, Program
Income
Complete emergency
repairs on 120 housing
units occupied by low
income households
▀ ▀ ▀ ▀ ▀ ▀ HCD $600,000 HUD, Program
Income
Provide down payment
assistance to 305 first-time
homebuyers
▀ ▀ ▀ ▀ ▀ ▀ HCD $1.8 M HUD
Demolish 120 dilapidated
housing units
▀ ▀ ▀ ▀ ▀ ▀ Augusta Planning and
Development Department $600,000 City General
Fund
Develop and implement
new and renovated housing
projects in target areas per
adopted plans and
implementation plans.
Total of 100 units to be
assisted.
▀ ▀ ▀ ▀ ▀ ▀ City, CHDOs, Other Non-
Profits, Private Developers $1.8M HUD
Attachment number 3 \nPage 3 of 17
Item # 32
4
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Develop and implement
economic development
projects in inner-city target
areas.
▀ ▀ ▀ ▀ ▀ ▀ City, Non-Profits, Private
Sector N/A
Bonds, tax
credits, private,
City
Continue code
enforcement program in the
inner-city target area
▀ ▀ ▀ ▀ ▀ ▀ Augusta Planning and
Development Department N/A City
Acquire tax delinquent and
abandoned properties
through the Augusta Land
Bank Authority for use in
constructing affordable
housing
▀ ▀ ▀ ▀ ▀ ▀ Land Bank Authority N/A CDBG, City
ECONOMIC DEVELOPMENT
Develop a Master Plan for
the Augusta Corporate Park ▀ County Development
Authority TBD SPLOST
Extend the access road ,
named Valencia Way,
located in the Augusta
Corporate Park
▀ ▀ ▀ ▀ ▀ County Development
Authority TBD Sales Tax Funds
Build a Speculative
Building at the Augusta
Corporate Park
▀ ▀ County Development
Authority TBD TBD
Attachment number 3 \nPage 4 of 17
Item # 32
5
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Complete due diligence and
complete a master plan for
the DARC 57 site
▀ ▀ ▀ County Development
Authority TBD TBD
Attract industry to the
Augusta Corporate Park ▀ ▀ ▀ ▀ ▀ ▀ County Development
Authority, City Staff Time
County Develop
Auth., Chamber,
City
Implement downtown
revitalization projects as
outlined in the Joint Master
Plan for the Augusta, GA
and North Augusta, SC
Regional Urban Core
▀ ▀ ▀ ▀ ▀ ▀ City, DDA, AT, Private N/A City, DDA, AT,
Private
Provide training to small
businesses as part of the
LWEC Economic
Development Program
▀ Antioch Ministries, Inc. $7,500 HUD CDBG
Implement enhancement
projects on gateways into
the city
▀ ▀ ▀ ▀ Augusta Convention and
Visitors Bureau $1.1 M
Private Sector,
SPLOST
Transportation
Enhancement
grant, City funds
Attract new missions /
partnerships to Fort Gordon ▀ ▀ ▀ ▀ ▀ ▀
Fort Gordon, Chamber,
City, CSRA Alliance for
Fort Gordon
N/A City, Private
Sector, Others
Implement plan for
redevelopment of former
Regency Mall site
▀ ▀ ▀ ▀ ▀ City,
Non-Profit N/A City,
Non-Profit
Implement Augusta
Regional Collaboration
Program
▀ ▀ ▀ ▀ ▀ ▀ City, Consultant, GRU and
other stakeholders N/A City, Private
Sector, Grants
Attachment number 3 \nPage 5 of 17
Item # 32
6
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
CULTURAL AND HISTORIC RESOURCES
Design and construct a
Performing Arts Center ▀ ▀ ▀ ▀ ▀ City, Private Sector,
Others TBD TBD
Augusta Canal – implement
projects funded in part with
SPLOST VI
▀ ▀ ▀ ▀ ▀ ▀ Augusta Canal Authority $4.3 M
Canal Authority,
SPLOST VI,
grants
Create Public Art Master
Plan ▀ Greater Augusta Arts
Council, City N/A Staff Time
Inventory Public Art in the
City and Create a Brochure
of the Same
▀ Greater Augusta Arts
Council $2,500 Grant Funds, In-
Kind Donation
Evaluate the condition of
existing public art and ▀ Greater Augusta Arts
Council, Conservator
$15,000 –
$18,000
City, Owners of
the Art
Create Two Murals on the
15th Street Corridor ▀ Greater Augusta Arts
Council, Local Artists $20,000 GAAC & DOT
Create a Computer App
mapping the location of
public art
▀ Greater Augusta Arts
Council, City N/A Staff Time
Install Works of Art at
Gateways Designated by
the Augusta Convention
and Visitors Bureau
▀ ▀ ▀ ▀ Greater Augusta Arts
Council, ACVB
$3,000 -
$20,000 per
work of art
Private Sector,
SPLOST, City
Funds, Grants
Evaluate the feasibility of
using conservation districts
as an alternative to historic
district designation in some
neighborhoods
▀ ▀
Historic Preservation
Commission, Historic
Augusta, Inc.
Staff Time HPC, Historic
Augusta, Inc.
Attachment number 3 \nPage 6 of 17
Item # 32
7
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Complete historic resource
survey of Summerville
Historic District
▀ ▀ City, Consultant $30,000 DNR, City (in-
Kind)
Complete web-based
walking tour brochures for
Broad and Reynolds Streets
▀ ▀ City, Consultant $40,000 DNR, City (in-
Kind)
Update the National
Register nomination for
Summerville and nominate
other neighborhoods to the
National Register
▀ ▀ ▀ ▀ ▀ ▀ Historic Augusta, Inc. NA TBD
Rehabilitate historic
structures and landmark
buildings in the Laney-
Walker and Bethlehem
neighborhoods
▀ ▀ ▀ ▀ ▀ ▀ TBD NA TBD
GREENSPACE AND NATURAL RESOURCES
Develop 1-3 Compressed
Natural Gas (CNG) fueling
stations throughout the city
▀ ▀ ▀ ▀ Augusta Environmental
Services Department
$6.0 M -
$8.0 M Enterprise Fund
Convert or replace fossil
fuel vehicles with
alternative fuel vehicles
▀ ▀ ▀ ▀ ▀ ▀ Augusta Environmental
Services Department NA Revenue from
sale of CNG fuel
Attachment number 3 \nPage 7 of 17
Item # 32
8
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Provide economic
incentives to increase
household waste recycling
▀ ▀ ▀ ▀ ▀ ▀ Augusta Environmental
Services Department $1.8 M Department
budget
Participate in the Georgia
Greenspace Program
▀ ▀ ▀ ▀ ▀ ▀ Central Savannah River
Land Trust, APDD, City
City
contracts
yearly with
CSRLT
State, City,
Private Sector
Butler Creek Privet
Removal Program
▀ ▀ ▀ ▀ ▀ ▀ Central Savannah River
Land Trust, City $150,000± U.S. Fish and
Wildlife Service
Continue to enforce the
applicable requirements of
the Part V Environmental
Ordinances
▀ ▀ ▀ ▀ ▀ ▀ City, APDD Staff Time City
Continue the permitting
and enforcement
provisions of the Soil
Erosion and Sediment
Control Ordinance
▀ ▀ ▀ ▀ ▀ City Staff Time City
Continue the permitting
and enforcement
provisions of the Flood
Damage Prevention
Ordinance
▀ ▀ ▀ ▀ ▀ Augusta Engineering,
Planning Commission Staff Time City
Attachment number 3 \nPage 8 of 17
Item # 32
9
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Continue community
outreach related to water
quality and quantity
▀ ▀ ▀ ▀ ▀ AUD, Augusta Watershed
Roundtable Staff Time
State, City,
Private Sector,
Non-profits
Implement emission
reduction strategies to
demonstrate compliance
with federal air quality
standards
▀ ▀ ▀ ▀ ▀ GA EPD, City, Various
Stakeholders Staff Time State, City,
Private Sector
Support implementation of
the Phinizy Swamp Park
Master Plan (buildings,
education, research, land
management)
▀ ▀ ▀ ▀ ▀ ▀
Southeastern Natural
Sciences Academy,
Private, City, School
Systems
N/A City, Grants,
Private donations
Rehabilitate some of the
infrastructure at Phinizy
Swamp Nature Park
constructed in the 1990s
▀ ▀ ▀
Southeastern Natural
Sciences Academy,
Private, City
N/A City, Private
Donations, grants
COMMUNITY FACILITIES AND SERVICES
Complete water & sewer
projects funded by bonds
▀ ▀ ▀ ▀ ▀ ▀ AUD N/A City,
Bondholders
Complete Renovations to
Augusta Municipal
Building
▀ ▀ ▀ City $29.6 M Bond Proceeds,
Sales Tax Funds
Attachment number 3 \nPage 9 of 17
Item # 32
10
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Upgrade existing parks
included on SPLOST Phase
V project list
▀ ▀ ▀ ▀ ▀ ▀ Recreation, Parks and
Facilities Department $5.0 M SPLOST Phase
V
Center of Hope
Revitalization Project ▀ The Salvation Army of
Greater Augusta $28,000 HUD CDBG
Renovation of Respite Care
Center for the Homeless ▀ Coordinated Health
Services, Inc. $75,000 HUD CDBG
Construct Splash Pad at
May Park ▀ ▀ Recreation, Parks and
Facilities Department $200,000 SPLOST, HUD
CDBG
Continue to implement the
Augusta Wayfinding
Signage Program
▀ ▀ CVB and Partners $140,000
(Phase 1A) City, Grant
Complete public school
construction, renovation
and expansion projects as
listed in the RCBOE Phase
IV Master Plan
▀ ▀ ▀ ▀ ▀ ▀ RCBOE $146.2 M E-SPLOST,
Phase IV
TRANSPORTATION
Augusta Public Transit -
design and construct a new
maintenance garage and
administrative offices
▀ ▀ City $8.0 M City, FTA
Wrightsboro Road – widen
from Jimmie Dyess Pkwy.
to I-520 ramps
▀ ▀ ▀ GDOT, Augusta
Engineering $18.6 M
FHWA, GDOT,
TSPLOST Band
1
Attachment number 3 \nPage 10 of 17
Item # 32
11
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
I-520 / Bobby Jones
Expressway – widen from
Gordon Hwy. to Deans
Bridge Rd. and reconstruct
interchanges
▀ ▀ FHWA, GDOT $29.8 M FHWA, GDOT
Windsor Spring Road
Phase IV – Complete ROW
acquisition and widen for
from Willis Foreman Rd. to
Tobacco Rd. (includes
bridge @ Spirit Creek
▀ ▀ ▀ ▀ GDOT, Augusta
Engineering
Road ROW
$9,970,630
Road CST
$22,954,457
FHWA, GDOT,
SPLOST Phases
III & IV,
TSPLOST Band
1
Windsor Spring Road
Phase V – Complete ROW
acquisition and widen from
Willis Foreman Rd. to SR
88 in Hephzibah (includes
bridge @ NS Railroad
▀ ▀ ▀ ▀ GDOT, Augusta
Engineering
Road ROW
$6,990,000
Road CST
$12,827,273
FHWA, GDOT,
SPLOST Phases
III & IV
Highland Avenue
Resurfacing from
Wrightsboro Road to
Wheeler Road
▀ ▀ ▀ Augusta Engineering $288,178
TSPLOST
Band 1
Walton Way Ext.
Resurfacing from Robert C.
Daniel to Walton Way
▀ ▀ ▀ Augusta Engineering $415,038
TSPLOST
Band 1
Attachment number 3 \nPage 11 of 17
Item # 32
12
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Jackson Road Resurfacing
from Walton Way to
Wrightsboro Road
▀ ▀ ▀ Augusta Engineering $394,946
TSPLOST
Band 1
Marks Church Road Widen
from Wrightsboro Road to
Wheeler Road
▀ ▀ ▀ Augusta Engineering $8,329,835
TSPLOST
Band 1
Druid Park Improvements -
Walton Way to
Wrightsboro Road
▀ ▀ ▀ GDOT, Augusta
Engineering
$3,727,446
TSPLOST
Band 1
Broad Street over Hawks
Gully - Bridge Repair and
Restoration
▀ ▀ ▀ Augusta Engineering $803,587
TSPLOST
Band 1
Broad Street over the
Augusta Canal - Bridge
Repair & Restoration
▀ ▀ ▀ Augusta Engineering $1,487,581
TSPLOST
Band 1
15th Street over Augusta
Canal - Bridge Repair and
Restoration
▀ ▀ ▀ Augusta Engineering $1,679,172
TSPLOST
Band 1
Gordon Hwy. @ Deans
Bridge Road Intersection
Improvements
▀ ▀ ▀ Augusta Engineering $1,130,187
TSPLOST
Band 1
Milledgeville Road Bridge
Maintenance at Rocky
Creek
▀ ▀ ▀ Augusta Engineering $102,203
TSPLOST
Band 1
Attachment number 3 \nPage 12 of 17
Item # 32
13
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
7th Street Bridge over
Augusta Canal - Bridge
Replacement
▀ ▀ ▀ Augusta Engineering $843,333
TSPLOST
Band 1
Riverwatch Pkwy. Corridor
Improvements from I-20 to
River Shoals
▀ ▀ ▀ Augusta Engineering $2,672,981
TSPLOST
Band 1
11th Street over the
Augusta Canal - Bridge
Repair and Restoration
▀ ▀ ▀ Augusta Engineering $652,771
TSPLOST
Band 1
Calhoun Expressway
Repair and Reconstruction
▀ ▀ ▀ Augusta Engineering $9,026,073
TSPLOST
Band 1
Riverwatch Parkway
Resurfacing - 15th Street to
County Line
▀ ▀ ▀ Augusta Engineering $10,714,803
TSPLOST
Band 1
Riverwatch Parkway and
Fury’s Ferry Road
Intersection Improvements
▀ ▀ ▀ Augusta Engineering $547,547
TSPLOST
Band 1
Riverwatch Parkway and
Stevens Creek Road
Intersection Improvements
▀ ▀ ▀ Augusta Engineering $457,104
TSPLOST
Band 1
Signal Modification, Phase
III – Bransford to Milledge
Rd.
▀ ▀ ▀ Augusta Engineering $5,574,118 TSPLOST
Band 1
Attachment number 3 \nPage 13 of 17
Item # 32
14
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Signal Modification, Phase
III – Druid Park to heard
Ave.
▀ ▀ ▀ Augusta Engineering $2,467,309 TSPLOST
Band 1
Bath Edie Road and
Highway 88 Intersection
Improvements
▀ ▀ ▀ Augusta Engineering $505,883
TSPLOST
Band 1
Old Waynesboro Road over
Spirit Creek -Bridge
Replacement
▀ ▀ ▀ Augusta Engineering $3,825,554
TSPLOST
Band 1
Brothersville Road and
Highway 88 Intersection
Improvements
▀ ▀ ▀ Augusta Engineering $505,883
TSPLOST
Band 1
Augusta Public Transit
Operations and
Maintenance
▀ ▀ ▀ ▀ ▀ ▀ City, Augusta Public
Transit
$750,000 per
year
(approx.)
TSPLOST
Daniel Field Airport –
Install New Hangar Doors
for both the Bulk and
Maintenance Hangars
▀ ▀ City, General Aviation
Commission
$1,061,208
TSPLOST
Band 1
Augusta Regional Airport -
Rehabilitate Air Carrier and
General Aviation Aprons
▀ ▀ City, Augusta Aviation
Commission
$8,914,572
TSPLOST
Band 1
Implementation of
Intelligent Transportation
System
▀ ▀ ▀ Augusta Engineering $5,546,425 TSPLOST
Band 1
Attachment number 3 \nPage 14 of 17
Item # 32
15
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
Pleasant Home Road
(Riverwatch Parkway to
Walton Way Extension)
▀ ▀ ▀ Augusta Engineering $291,288
TSPLOST
Band 2
Berckmans Road over
Rae’s Creek - Bridge
Replacement
▀ ▀ ▀ Augusta Engineering $4,519,998
TSPLOST
Band 2
Berckmans Road
Realignment and Widening
from Wheeler Road to
Washington Road
▀ ▀ ▀ Augusta Engineering $20,357,207
TSPLOST
Band 2
5th Street Bridge - Bridge
Repair and Restoration
▀ ▀ ▀ Augusta Engineering $11,153,324
TSPLOST
Band 2
State Route 4 / 15th Street
Pedestrian Improvements –
Calhoun Expwy. to Central
Avenue
▀ ▀ ▀ Augusta Engineering $6,147,017
TSPLOST
Band 2
State Route 4 / 15th St. -
widen from Government St.
to Milledgeville Rd.
- acquire right-of-way and
start construction
▀ ▀ ▀ ▀ ▀ GDOT
Road ROW
$16,685,123
Road CST
$8,226,173
FHWA, GDOT,
TSPLOST Band
2
James Brown Blvd.
Reconstruction – Reynolds
St. to Wrightsboro Rd.
▀ ▀ ▀ Augusta Engineering $6,975,428
TSPLOST
Band 2
Attachment number 3 \nPage 15 of 17
Item # 32
16
Project
Year of Implementation
Responsibility
Estimated /
Contract
Cost
Funding Source 2013 2014 2015 2016 2017 2018
James Brown Blvd.
Streetscape Enhancement
Project – Reynolds St. to
Adams St.
▀ ▀ ▀ GDOT, City, DDA $812,500 FHWA, City
Marvin Griffin Rd. – widen
from 2 to 4 lanes from
Mike Padgett Hwy. to
Doug Barnard Pkwy.
▀ ▀ ▀ ▀ Augusta Engineering $6.0 M ± SPLOST Phases
II & III
Improvements to SR 104 /
Riverwatch Parkway
Median Barrier – Jones
Street to I-20
▀ ▀ ▀ Augusta Engineering $17,246,472
TSPLOST
Band 2, GDOT
Riverwatch Parkway
Adaptive Signal Project
▀ ▀ ▀ Augusta Engineering $723,836
TSPLOST
Band 2
KEY TO ABBREVIATIONS:
NA – Not Available
TBD – To Be Determined
SPLOST – Special Purpose Local Option Sales Tax
TSPLOST – Transportation Special Purpose Local Option Sales Tax
ORGANIZATIONS:
DNR – Georgia Department of Natural Resources
FHWA – Federal Highway Administration
FTA – Federal Transit Administration
HUD – U. S. Department of Housing and Urban Development
Attachment number 3 \nPage 16 of 17
Item # 32
17
GDOT – Georgia Department of Transportation
GA EPD – Georgia Environmental Protection Division
GRU – Georgia Regents University (formed by consolidation of Georgia Health Sciences University and Augusta State University)
City – City of Augusta
AT – Augusta Tomorrow
RCBOE – Richmond County Board of Education
AHA – Augusta Housing Authority
APDD – Augusta Planning and Development Department
Augusta Engineering – Augusta Engineering Department
AUD – Augusta Utilities Department
HCD – Augusta Housing & Community Development Department
LBA – Augusta, Georgia Land Bank Authority
CVB – Augusta Convention & Visitors Bureau
Chamber – Augusta Metro Chamber of Commerce
GAP – Greater Augusta Progress
ARTS – Augusta Regional Transportation Study
GMCA – Georgia Medical Center Authority
Note: Some project start and / or completion dates were unknown at the time the Short Term Work Program was developed, and thus
represent the best estimate of these dates
Attachment number 3 \nPage 17 of 17
Item # 32
Commission Meeting Agenda
6/4/2013 5:00 PM
Disparity Study
Department:
Caption:Update/status report from the DBE Coordinator regarding the
Disparity Study. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
Commission Meeting Agenda
6/4/2013 5:00 PM
Hyde Park Relocation Project
Department:
Caption:Update/status report from the Director of Housing & Community
Development Department regarding the Hyde Park Relocation
Program. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 34
Commission Meeting Agenda
6/4/2013 5:00 PM
Augusta Judicial Circuit Felony Drug Court
Department:Superior Court
Caption:Motion to accept non-matching grant award in the amount of
$115,989 for the Felony Drug Court offered by the State of
Georgia Accountability Courts grant program.(Approved by
Public Safety Committee May 28, 2013)
Background:Funds were sought to provide contract case management services,
drug testing , and supplies for the felony Drug Court. The grant
program commences July 1, 2013 and ends June 30, 2014.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
no funds required.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
Attachment number 1 \nPage 1 of 1
Item # 35
Commission Meeting Agenda
6/4/2013 5:00 PM
Segways
Department:Clerk of Commission
Caption:Motion to approve accepting the Segways formerly used by
CADI and allow the Richmond County Sheriff's Department to
use them in their mission. (Approved by Public Safety
Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 36
Commission Meeting Agenda
6/4/2013 5:00 PM
Ambulance Service RFP
Department:Clerk of Commission
Caption:Motion to repeal the RFP for ambulance service and discuss the
RFP process. (No recommendation from Public Safety
Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 37
Commission Meeting Agenda
6/4/2013 5:00 PM
1735 Goodrich Street
Department:Clerk of Commission
Caption:Motion to approve use and management of 1735 Goodrich Street
by ARC Project and authorize $300,000 for planning of the Mills
and Cultural Campus. (Approved by Finance Committee May
28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 38
Commission Meeting Agenda
6/4/2013 5:00 PM
2013 Explorers
Department:Finance - Fleet Management
Caption:Motion to approve the acquisition of 5 Explorers for: Traffic
Engineering (1), Engineering (2) and the Tax Commissioner’s
Office (2). (Approved by Finance Committee May 28, 2013)
Background:Fleet Management has received vehicle requests from Traffic
Engineering, Engineering and the Tax Commissioner’s Office for
vehicles to support their Departments missions. The Traffic
Engineer presently borrows a truck from Engineering or his own
Sign Division to survey traffic areas, go to meetings, and take
other personnel to problem areas or consult with other personnel
on mission requirements. He is limited to carrying only one
person in a pickup truck, which is not efficient. It would enhance
his productivity and mission support if he were approved for an
Explorer (4X2). This would end his having to borrow a truck from
other agencies. The Engineering Department is requesting two
Explorers (4X4) for newly hired surveyors that are currently
operating out of borrowed pickup trucks. These surveyors carry
technical and calibrated equipment and map books which make
the pickup truck inappropriate for supporting surveyors. The Tax
Commissioner requested vehicle support for his Office from the
Administrator who referred him to the Fleet Manager. Mr.
Kendrick contacted the Fleet Manager and indicated his need for
two Explorers (4X4) for his investigators stating they are currently
using their own personal vehicles. He stated that often times they
must go off the road to reach the back portions of many
properties. It would be more appropriate for these employees to be
in marked vehicles.
Analysis:Fleet Management would like to utilize the Georgia State Contract
bid program to purchase the vehicles. The Georgia State Contract
low bid for these units was awarded to Allan Vigil Ford of
Morrow, Georgia. The state bid award number for the 4X4’s is
SWC-90795 and the 4X2 is SWC-90795-2. We have attached the
appropriate paperwork for your review.
Financial Impact:The cost of the Explorer 4X4 is $26,072.00 (total for 4 =
Cover Memo
Item # 39
$104,288.00), and the cost for the 4X2 Explorer is $23,900. The
total for all vehicles is $128,188 and will be purchased from Allan
Vigil Ford of Morrow, GA. Funds for these purchases will come
from Capital Outlay.
Alternatives:1. Approve the request. 2. Approve the request in part. 3.
Disapprove the request.
Recommendation:Approve request to purchase the 5 vehicles using the Georgia Sate
Contract bid.
Funds are Available
in the Following
Accounts:
Capital Outlay 272-01-6440-54.22110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 39
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Commission Meeting Agenda
6/4/2013 5:00 PM
2013 Utilites Vehicles
Department:Finance-Fleet Management Division
Caption:Motion to approve request from the Augusta Utilities Department
to purchase three (3) replacement vehicles for various divisions.
(Approved by Finance Committee May 28, 2013)
Background:The Construction & Maintenance Division requests the
replacement of, 994483, a 2001model pickup truck (Dodge 2500),
and F00256, a 2002 model F450 crew truck. The F-450 will be
replaced with the F-550 crew truck. The F-450 has proven to be to
light of a truck for carrying the crews equipment and pulling a
trailer with a backhoe, mini-excavator or bobcat. The replacement
vehicles meet all required commission approved criteria for
replacement. Please see attached evaluations. Utilities has
established a new division, Maintenance Division for the purpose
of providing repairs to Water Towers and ground wells. A new F-
150 pickup truck is needed for their travel and carrying
equipment.
Analysis:Fleet Management submitted a request for bids for the pickups
and crew truck through the Procurement Department utilizing the
Demand Star electronic bid system which offers nationwide bid
coverage. The Procurement Department received quotes back
from 2 vendors. The results of the pickup and crew truck bids are
as follows: (A) Bid 12-213 – 6,000 GVW Trucks (F-150) – (1)
Bobby Jones Ford = $21,497.00 each; (2) Allan Vigil Ford. =
$21,806.00 each. See attachment (B) Bid 12-214 – 8,500 GVW
trucks (F-250) – (1) Bobby Jones Ford = $25,912.00 each; (2)
Allan Vigil Ford = $25,590.00 each; Bobby Jones Ford has agreed
to meet the non-local low vendor’s price through the Local
Vendor Preference program. See attachment (C) Bid 12-223 –
17,500 GVW Trucks (F-550)– (1) Bobby Jones Ford =
$54,626.00; no other bids were received
Financial Impact:The three vehicles will be purchased for a total of $101,713.00
using the GMA Lease Program with 3 annual payments of
$33,904.33.Cover Memo
Item # 40
Alternatives:ALTERNATIVES: 1. Approve the request 2. Do not approve the
request. 3. Approve the request in part
Recommendation:Approve request to purchase the two pickup trucks and one crew
truck for the Augusta Utilities Department, declare the replaced
vehicle as excess and available for auction sales.
Funds are Available
in the Following
Accounts:
GMA Lease Program fund 631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 40
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Invitation to Bid
Sealed bids will be received at this office on Tuesday, November 27, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-213 6000 GVW Pickup Truck for Fleet Management
Bid Item 12-214 8500 GVW Pickup Truck for Fleet Management
Bid Item 12-215 10,000 GVW Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 9, 2012 @ 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 18, 25, November 1, 8, 2012
Metro Courier October 24, 2012
cc: Tameka Allen Deputy Administrator
Ron Crowden Fleet Management
Russell Sanders Fleet Management
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 40
Allan Vigil Ford
Lincoln Mercury
6790 Mount Zion
Boulevard
Bobby Jones Ford
3480 Wrightsboro
Road
Augusta, GA 30909
Yes Yes
94460 117480
SAVE Form Yes Yes
Delivery Time 8-10 weeks 90-120 days
5.01 Full-Size Truck-Reg Cab $16,286.00 $16,550.00
5.02 Full-Size Truck-Ext Cab $22,090.00 $18,902.00
5.03 Full-Size Truck-Ext CabSW $19,489.00 $19,683.00
5.04 Full-Size Truck-Ext Cab $22,188.00 $22,511.00
5.05 Full-Size Truck-Crew Cab $23,075.00 $23,299.00
5.06 Full-Size Truck-Crew Cab4 $25,497.00 $25,988.00
5.07 Speed Control $187.00 $187.00
5.08 Tilt Steering Wheel No Charge standard
5.09 Heavy Duty Cooling Pack n/a n/a
5.10 Heavy Duty Electrical Pack n/a n/a
5.11 Heavy Duty Suspension Pk n/a $1,279.00
5.12 Skid Plate Package 4X4 $137.00 $137.00
5.13 Roof Clearance Lights $47.00 $592.00
5.14 Speed Control/Tilt Steering $197.00 $200.00
5.15 Skid Plate Pack (4X4 only)$84.00 $85.00
5.13 Minimum 8 Foot Bed
2.01-5.04
$279.00
5.05-5.06
$1125.00 $278.00
5.14 Trailer Tow Package $320.00 $320.00
6.01 Fire Extinguisher $110.00 $46.00
6.02 Outlet Receptacle $67.00 $55.00
6.03 Bedliner $325.00 $300.00
6.04 Toolbox $350.00 $240.00
6.05 Trailer Hitch $380.00 $230.00
6.06 Trailer Wiring included w/6.05 $25.00
6.07 Trailer Ball $30.00 $10.00
6.08 Window Tint, Reg Cab $120.00 $110.00
6.09 Window Tint, Ext Cab $135.00 $125.00
6.10 Window Tint, Crew Cab $155.00 $135.00
6.11 Safety Cone Holder $161.00 $60.00
6.12 Safety Cones $130.00 $120.00
7.01 Backup Alarm $55.00 $62.00
7.02 Magnetic LED Light $612.00 $446.00
E-Verify Number
Attachment B
E-Verify Number
Bid Item #12-213
6000 GVW Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Tuesday, November 27, 2012 @ 11:00 a.m.
Vendors
The following vendors did not respond:
Thomposn Motor Cent / 21587 Washington Rd. / Thomson, GA 30824
Hardy Chev Pontiac / 1249 Charles Hardy Parkway / Dallas, GA 30157
Team Ford of Marietta / 869 Cobb Parkway / Marietta, GA 30060
7.00 Alert Warning Systems
5.00 Vehicle/Options Required5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 1
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Item # 40
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Commission Meeting Agenda
6/4/2013 5:00 PM
Augusta Regional Transportation Study Contract for Funding
Department:Planning and Development
Caption:Motion to approve the FY 2014 Metropolitan Transportation
Planning Services contract between Augusta, Georgia and the
Georgia Department of Transportation. (Approved by
Finance Committee May 28, 2013)
Background:The Planning and Development Department provides
transportation planning services for the Augusta Regional
Transportation Study (ARTS). The scope of these services is
outlined in the ARTS Unified Planning Work Program and
funding for them is subject to renewal each year through a
contract with the Georgia Department of Transportation. The
contract period coincides with the state fiscal year (July 1 – June
30).
Analysis:Approving the contract will ensure continued funding for the
Augusta Regional Transportation Study activities included in the
ARTS Unified Planning Work Program and provided by staff of
the Planning & Development Department.
Financial Impact:The contract stipulates that the Georgia Department of
Transportation will reimburse the city for eighty percent (80%) of
the eligible costs incurred for providing regional transportation
planning services. The twenty percent (20%) local match is
already included in the budget for the Planning and Development
Department.
Alternatives:None recommended
Recommendation:Approve the FY 2014 Metropolitan Transportation Planning
Services contract between Augusta, GA and the Georgia
Department of Transportation.
Funds are Available
in the Following FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT:
220016309 / 131210258 Cover Memo
Item # 41
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 41
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Commission Meeting Agenda
6/4/2013 5:00 PM
Historic Preservation Fund Grant Award
Department:Planning and Development
Caption:Motion to approve a Budget Resolution and a Contract with the
Georgia Department of Natural Resources (DNR) for Phase 2 of
the Summerville Historic District Survey. (Approved by
Finance Committee May 28, 2013)
Background:In January a grant application was submitted to the Georgia
Department of Natural Resources (DNR) to help finance Phase 2
of the Summerville Historic Properties Survey. In April DNR
awarded the city a $12,000 reimbursable grant for the project.
Analysis:A qualified historic preservation consultant will be hired to
complete the second phase of the survey of historic resources in
the Summerville National Register Historic District.
Approximately 500 properties will be surveyed during the second
phase. An architectural description of each resource, its age,
history, setting, location and significance will be recorded. The
survey will conform to applicable standards and the results will be
entered into an online database maintained by the Historic
Preservation Division of DNR. Hard copies of the survey map and
the completed survey forms will be given to the city and DNR.
The Planning and Development Department will manage the
project and provide some of the required in-kind match. Others
providing in-kind donations include the Historic Preservation
Commission, the Summerville Neighborhood Association and the
city Finance Department and GIS staffs.
Financial Impact:This is a reimbursable grant program. As a result, the city will
have to make periodic payments to the project consultant and then
request reimbursement from DNR. The maximum temporary cost
to the city is $12,000. The project budget is as follows - HPF
Grant - $12,000; Local Match (cash and in-kind) - $8,000; Total -
$20,000.
Alternatives:Accept the grant award or reject it and find another way complete
the survey work.Cover Memo
Item # 42
Recommendation:Approve the budget resolution and execution of the contract with
DNR
Funds are Available
in the Following
Accounts:
A fund account for the project will be established by the Finance
Department
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 42
Attachment number 1 \nPage 1 of 2
Item # 42
Attachment number 1 \nPage 2 of 2
Item # 42
Budget Resolution
STATE OF GEORGIA ) AUGUSTA RICHMOND COUNTY AUGUSTA-RICHMOND COUNTY ) COMMISSION BUDGET AMENDMENT NO…
IT IS HEREBY ORDERED that the General Fund Budget for the year 2013 be amended to
reflect increased revenue of $20,000.00 resulting from federal grant income of $20,000.00
IT IS FURTHER ORDERED that the appropriations be increased by $20,000.00 for payment of
the Summerville Historic District Resource Survey, Phase 2. The total budget for the project is $20,000.00.
REVENUES
Grant from Georgia DNR $ 12,000.00 Local Match (In-Kind & Cash) $ 8,000.00
Total $ 20,000.00
APPROPRIATIONS
Grant from Georgia DNR $ 12,000.00 Local Match (In-Kind & Cash) $ 8,000.00
Total $ 20,000.00
DEKE COPENHAVER, MAYOR
Approved this ……the day of………... 2013 AUGUSTA, GEORGIA
______________________________
As its mayor
Attest:
________________ Clerk of Commission
Attachment number 2 \nPage 1 of 1
Item # 42
Page 1 of 11
STATE OF GEORGIA
COUNTY OF FULTON
THIS GRANT AGREEMENT made and entered into this 1st day of May 2013, by and between the
Department of Natural Resources, State of Georgia, (hereinafter referred to as the DEPARTMENT), and the
City of Augusta, whose address is 530 Greene Street, Room 806, Augusta, Georgia 30911, (hereinafter
referred to as the RECIPIENT).
W I T N E S S E T H:
WHEREAS, the provision of adequate public recreation and park facilities, equipment, and areas; the
preservation of scenic, historic, ecological, and scientific sites; and the safe maintenance of such areas and
facilities is an obligation of State government and a benefit to all the people; and
WHEREAS, O.C.G.A. 12-3-32 authorizes the DEPARTMENT to provide the above mentioned services
and facilities; and
WHEREAS, the DEPARTMENT is authorized by O.C.G.A. 12-3-5 and 12-3-32 to contract and make
cooperative agreements, leases, and rental agreements, with the United States Government, any county,
municipality, local government, or any combination of same, any public or private corporation, firm, or any
persons whatsoever, any public authority, agency, commission or institution, or between State agencies, for any
of the services, purposes, duties, responsibilities or functions vested in the DEPARTMENT; and
WHEREAS, the DEPARTMENT acts as the liaison between the State of Georgia and the National Park
Service, U.S. Department of Interior, by administering the Federal assistance program for preservation of
properties listed on the National Register of Historic Places, as provided by the National Historic Preservation
Act of 1966; and
WHEREAS, the RECIPIENT has duly applied for and been awarded a matching Federal grant in the
amount of $12,000.00 to conduct a phase 2 historic resources survey of City of Augusta’s Summerville historic
district.
Attachment number 3 \nPage 1 of 11
Item # 42
Page 2 of 11
NOW THEREFORE, in consideration of the promises, conditions and covenants hereinafter set forth, the
parties hereby agree as follows:
A. The RECIPIENT agrees by the necessary negotiations, agreements and contract to:
1. Undertake a project to include the items as set forth in Exhibit A, attached hereto, and by
reference incorporated herein.
2. Complete the project and submit one copy of a first draft of the project to the DEPARTMENT for
review and comment. Such draft shall be submitted to the DEPARTMENT no later than April 1,
2014. The final draft shall be submitted to the DEPARTMENT no later than June 1, 2014, for
review and approval.
3. Submit the required number of copies of the final project, as specified in Exhibit A, to the
Department for review and approval. Such final project shall be submitted no later than August
15, 2014.
4. Notify the DEPARTMENT and obtain its approval prior to employing or otherwise securing the
services of any consultant to be compensated with funds provided for in this Agreement.
B. The DEPARTMENT, in consideration of such promises, covenants and undertakings by the RECIPIENT,
shall pay to the RECIPIENT an amount not to exceed $12,000.00, such amount to be matched forty percent
(40%) by the RECIPIENT. Payments on a sixty percent (60%) reimbursement basis may be made at
reasonable intervals and upon submission to the DEPARTMENT of a request for reimbursement, supported by
required financial documentation and progress reports. Ten percent of the total grant amount shall be withheld
until review and approval by the DEPARTMENT of the final report. Final requests for reimbursement must be
submitted to the DEPARTMENT no later than October 30, 2014. RECIPIENT shall maintain financial
documentation concerning the project work until a successful audit has been completed by the
DEPARTMENT and the DEPARTMENT has notified the RECIPIENT in writing that such records are no
longer needed, or for three years after the project is completed.
Attachment number 3 \nPage 2 of 11
Item # 42
Page 3 of 11
The RECIPIENT agrees to comply with all applicable regulations, laws, policies, guidelines and requirements
of the grant program, including OMB A-87 or A-122, A-102 or A-110, A-128, FMC 74-4 and 74-8, National
Register Programs Guidelines, the Secretary of the Interior's "Standards for Archaeology and Historic
Preservation," and any special conditions or regulations relating to the application, acceptance and use of
Federal funds for a federally assisted project. Final products that do not conform to the applicable Secretary of
the Interior's "Standards" will not be reimbursed. No part of the funds provided for under the terms of this
Agreement shall be used directly or indirectly to pay for any personal service, advertisement, telegram,
telephone, letter, printed or written matter, or other device, intended or designated to influence in any manner a
member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress,
whether before or after the introduction of any bill or resolution proposing such legislation or appropriation.
Thus, costs associated with activities to influence legislation pending before the Congress, commonly referred
to as "lobbying," are unallowable as charges to HPF-assisted grants, either on a direct or indirect basis (18
U.S.C. 1913).
1. The RECIPIENT will comply with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d et
seq., and in accordance with Title V of that Act, no person in the United States shall, on the ground
of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity for which the applicant
receives Federal financial assistance. The RECIPIENT will immediately take any measures
necessary to effectuate this provision.
2. The RECIPIENT will comply with Title VII of the Civil Rights Act of 1966 (42 U.S.C. 2000 et
seq.) prohibiting employment discrimination where (1) the primary purpose of a grant is to provide
employment, or (2) discriminatory employment practices will result in unequal treatment of
persons who are or should be benefiting from the grant-aided activity.
3. The RECIPIENT will comply with Section 504 of the Rehabilitation Act of 1973 (29U.S.C. 794 et.
seq.) which requires that no qualified handicapped individual is solely, by reason of handicap,
excluded from the participation in, denied the benefits of, or subjected to discrimination under any
program or activity receiving Federal financial assistance.
Attachment number 3 \nPage 3 of 11
Item # 42
Page 4 of 11
4. The RECIPIENT agrees to comply with the Americans with Disabilities Act (ADA) of 1990
(42 U.S.C. 12101 et. seq.). This act prohibits discrimination on the basis of disability in services,
programs and activities provided by State and Local governments entities.
5. "The RECIPIENT agrees that as a condition to the receipt of funds provided herein, and in
consideration of other benefits to be derived herefrom RECIPIENT covenants that it will have an
organization-wide audit made by an independent accounting firm for fiscal years which begin after
December 31, 1984, in accordance with the requirements, regulations, and exceptions prescribed
under the Single Audit Act of 1984, (31 U.S.C. 7501 et seq.), or OMB Circular A-110, and in
accordance with generally accepted government auditing standards. Further, RECIPIENT agrees
to provide one copy of any audit report so performed to the DEPARTMENT within 180 days
following each audit period and as soon as such report is available to RECIPIENT. All records and
financial statements as may be necessary to verify the proper accounting of federally financed
programs shall be made available to the DEPARTMENT or its agents upon reasonable notice."
D. The RECIPIENT and the DEPARTMENT mutually agree:
1. That project work is limited to the historic preservation project only and that no development
and/or physical improvements are allowable.
2. Any publications, exhibits, public announcements, news releases or presentations related to the
project shall acknowledge Federal assistance substantially as follows: This [name of
project/product] has been financed in part with Federal funds from the National Park Service,
U. S. Department of Interior, through the Historic Preservation Division of the Georgia
Department of Natural Resources. However, the contents, opinions, and recommendations
expressed in this [project/product] do not necessarily reflect the views or policies of the
Department of the Interior or the Georgia Department of Natural Resources, nor does the
mention of trade names, commercial products or consultants constitute endorsement or
recommendation by these agencies. This program receives Federal financial assistance for
identification and protection of historic properties. Under Title VI of the Civil Rights Act of
1964 and Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of
1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of
Attachment number 3 \nPage 4 of 11
Item # 42
Page 5 of 11
race, color, national origin, age, gender or disability in its federally-assisted programs. If you
believe you have been discriminated against in any program, activity, or facility as described
above, or if you desire further information, please write to: Office for Equal Opportunity,
National Park Service, 1849 C Street, N. W., Washington, D.C. 20240.
3. That any publication produced with the assistance of this grant or matching funds must have prior
approval by the DEPARTMENT and the National Park Service.
4. That this Agreement is based upon the condition that if the RECIPIENT fails to perform fully that
which it herein agrees to perform this Agreement shall be void and of no effect and in such event,
any funds thus far paid by the DEPARTMENT to the RECIPIENT shall be returned except as
provided in paragraphs D5 and D6 below, and shall be due and owing to the DEPARTMENT; but
if such condition is fully and truly performed, this Agreement shall be and remain in full force
and effect. That the failure of the DEPARTMENT at any time to require performance by the
RECIPIENT of any provision hereof, shall in no way affect the right of the DEPARTMENT
thereafter to enforce the same, nor shall the waiver by the DEPARTMENT of any breach of any
provision hereof be taken or held to be a waiver of any succeeding breach of such provision, or as
a waiver of the provision itself.
5. If through any cause, the RECIPIENT shall fail to fulfill in timely and proper manner the
obligation under this Agreement, or if the RECIPIENT shall violate any of the covenants,
agreements, or stipulations of this Agreement, the DEPARTMENT shall thereupon have the right
to terminate this Agreement by giving written notice to the RECIPIENT of such termination and
specifying the effective date thereof at least five (5) days before the effective date of such
termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings,
maps, models, photographs, and reports prepared by the RECIPIENT shall, at the option of the
DEPARTMENT, become the property of the DEPARTMENT, and the RECIPIENT shall be
entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials. Notwithstanding the above, the RECIPIENT shall not be relieved
of liability to the DEPARTMENT for damages sustained by the DEPARTMENT by virtue of any
breach of this Agreement by the RECIPIENT, and the DEPARTMENT may withhold any
Attachment number 3 \nPage 5 of 11
Item # 42
Page 6 of 11
payments to the RECIPIENT, for the purpose of setoff until such time as the exact amount of
damages due the DEPARTMENT from the RECIPIENT is determined.
6. The DEPARTMENT may terminate this Agreement at any time by giving written notice to the
RECIPIENT of such termination and specifying the effective date thereof at least fifteen (15) days
before the effective date of such termination. In that event, all finished or unfinished documents
and other materials shall, at the option of the DEPARTMENT, become its property. If this
Agreement is terminated by the DEPARTMENT as provided in this paragraph, the RECIPIENT
will be paid an amount which bears the same ratio to the total compensation as the services
actually performed bear to the total services of the RECIPIENT covered by this Agreement, less
payments of compensation previously made.
7. Except as otherwise provided in paragraphs D5 and D6 above, all rights, title and interest in all
documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by
RECIPIENT pursuant to this Agreement (hereinafter referred to as the “project materials”),
including without limitation any copyright, title, trademark and intellectual property rights in and
to the project materials, shall remain with RECIPIENT. RECIPIENT reserves unto itself all rights
of every kind and nature except those expressly granted to DEPARTMENT herein. RECIPIENT
hereby grants to DEPARTMENT a perpetual, nonexclusive, nontransferable, royalty free, license
to use, copy, maintain and modify the project materials, in whole or in part, and to incorporate the
project materials, in whole or in part, into other works.
8. If the RECIPIENT is a nonprofit contractor as defined in O.C.G.A. 50-20-2, the RECIPIENT
agrees to comply with the provisions of O.C.G.A. 50-20-1 through 50-20-8, and in particular the
requirements of O.C.G.A. 50-20-3, and with such further instructions and requirements that the
State of Georgia may subsequently require in the implementation of said audit and financial
statement provisions.
9. The parties to this Agreement certify that the provisions of law regarding conflicts of interest of
public officials and employees as set forth at O.C.G.A. 45-10-20 through 45-10-28 have not and
will not be violated in any respect in regard to this Agreement.
Attachment number 3 \nPage 6 of 11
Item # 42
Page 7 of 11
10. The RECIPIENT covenants that it presently has no interest and shall not acquire any interest,
direct or indirect, which would conflict in any manner or degree with the performance of services
required to be performed under this Agreement. The RECIPIENT further covenants that in the
performance of this Agreement no person having such interest shall be employed.
11. This Agreement is at all times subject to applicable State and Federal laws, standards and/or rules
and regulations now existing or which may be hereafter enacted and/or adopted.
12. This Agreement and all rights, privileges and responsibilities shall be interpreted and
construed according to the laws of the State of Georgia.
13. Neither the performance nor the proceeds of this Agreement may be assigned except with the
prior written consent of the Commissioner of the DEPARTMENT. This Agreement
represents the sole and complete agreement between the parties hereto and may be amended,
changed or modified only by a written document signed by both Parties, hereto.
14. This Agreement represents the sole and complete agreement between the parties hereto and may
be amended, changed or modified only by a written document signed by both Parties, hereto.
15. This Agreement is executed in two (2) counterparts, each of which is deemed an original of equal
dignity with the other and which is deemed one in the same instrument as the other.
Attachment number 3 \nPage 7 of 11
Item # 42
Page 8 of 11
IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed as of the day and year
first above written.
GEORGIA DEPARTMENT OF NATURAL RESOURCES
________________________ By _____________________________________
Witness Dr. David Crass, Division Director
RECIPIENT: AUGUSTA, GEORGIA
________________________ By _____________________________________
Witness Printed or Typed Name: Deke S. Copenhaver___
Printed or Typed Title: Mayor____________
(Seal)
Attachment number 3 \nPage 8 of 11
Item # 42
Page 9 of 11
EXHIBIT A
CITY OF AUGUSTA
HISTORIC RESOURCES SURVEY
SUMMERVILLE HISTORIC DISTRICT, PHASE TWO
SCOPE OF WORK
The RECIPIENT will conduct a comprehensive historic resources survey of a minimum of 650 buildings,
structures, and objects, constructed before 1971, and located within the Summerville neighborhood in the city
of Augusta.
All project work shall conform to the Secretary of the Interior's Standards for Archaeology and Historic
Preservation. All work shall also conform to the National Register Bulletin 24 (Guidelines for Local Surveys:
A Basis for Preservation Planning) and to the Georgia Historic Resources Survey Manual.
The RECIPIENT will insure that consultant(s) meet professional requirements according to the Secretary of the Interior’s Professional Qualification Standards (36 CFR Part 61) and possess the following:
1. A thorough knowledge of and familiarity with American architectural history;
2. Demonstrated experience in research and description of historic resources and conducting
architectural surveys;
3. A thorough knowledge of and familiarity with the Georgia Historic Resources Survey Manual,
the NAHRGIS database, and survey procedures;
4. Demonstrated writing skills; and
5. Experience with digital photography.
The RECIPIENT will ensure that consultant(s) is familiar with new data categories and procedures for the
revised/updated GNAHRGIS program which launched Summer 2012.
The RECIPIENT will have all survey data and digital photographs entered in the Natural, Archaeological, and Historic Resources Geographic Information Systems (NAHRGIS) online database within the contract period.
All items and data groups in NAHRGIS will be completed for each resource surveyed and a minimum of two
(2) digital photographs per resource. NAHRGIS is an online, web-based, GIS database. Resource information
is entered and stored via the NAHRGIS website. Printed (hard copy) resource “forms” are not required and are
not reimbursable as part of this grant.
The RECIPIENT will provide one (1) set of survey area map(s) with surveyed resources indicated and keyed to
the NAHRGIS resource identification number. The map will indicate legal parcels, street names, and be at a
scale of 1” = 200’.
The RECIPIENT will provide six (6) final copies and one electronic CD/DVD copy of the survey report to the
DEPARTMENT within the contract period.
Attachment number 3 \nPage 9 of 11
Item # 42
Page 10 of 11
A survey report will be prepared and will include:
Executive summary, which includes the total number of surveyed resources;
Project description, including how the survey was funded, who sponsored the survey, the name of
the surveyor, and a clear statement of the boundaries of the Phase One area surveyed, and the total
number of surveyed resources for Phase One;
Summary of previous preservation projects, including previous survey efforts, local designations,
National Register listings, and other historic preservation planning efforts;
Survey methodology and results, including the fieldwork techniques and research methods employed while conducting the survey, the total number of surveyed resources broken into
appropriate categories and references to previous surveys, and analysis of survey results;
Developmental history, a brief written account of how the area developed over time and how it
reflects distinctive aspects of Georgia’s history;
Architectural analysis, including the main building types, main architectural styles, local
architectural character, some general observations, and local eccentricities;
Any proposed changes to the existing National Register boundary for the Summerville Historic District based on Phase Two of the survey. A clear statement that this survey does not change the existing Summerville Historic District National Register nomination in any way
including but not limited to contributing/noncontributing status; period of significance;
boundaries; and/or additional documentation must be included in the survey report. Any
amendments, additional information, increase or decrease of boundaries must be made through the
formal National Register of Historic Places process as outlined in 36 CFR 60, as amended.
All project development by the RECIPIENT shall be reviewed by the DEPARTMENT. The review process
includes reviewing and approving consultant selection, the consultant contract, NAHRGIS data, first draft of
the survey report, subsequent drafts of the survey report, final draft of the survey report, and other materials
determined necessary during project development.
The RECIPIENT will complete project work by the following due dates:
November 1, 2013 Approximately 25% of surveyed resource data entered into GNAHRGIS
January 1, 2014 Approximately 50% of surveyed resource data entered into GNAHRGIS
March 1, 2014 Approximately 75% of surveyed resource data entered into GNAHRGIS
April 1, 2014 First Draft of Survey Report Submitted in hard copy format to the DEPARTMENT for review and comment
Attachment number 3 \nPage 10 of 11
Item # 42
Page 11 of 11
June 1, 2014 Second Draft of Survey Report Submitted in hard copy format to the
DEPARTMENT for review and comment, as necessary Final version of one (1) set of survey map(s) submitted for approval by the DEPARTMENT
August 15, 2014 Final Survey Report Submitted to the DEPARTMENT in hard copy format six (6)
copies and one (1) electronic CD/DVD
All GNAHRGIS data and digital photographs for each resource completed
BUDGET
FEDERAL SHARE $12,000.00 MATCHING SHARE 8,000.00 TOTAL $20,000.00
Attachment number 3 \nPage 11 of 11
Item # 42
RESOLUTION
STATE OF GEORGIA COUNTY OF RICHMOND
WHEREAS, at the regular meeting of the Augusta Commission, held on the _ ___day of
___________, 2013, a motion was made, duly seconded, and unanimously adopted that the Augusta Commission agrees to the terms of the contract for a state grant in the
amount of $12,000.00 between the Georgia Department of Natural Resources and the
City of Augusta, Georgia to do the work described in the Scope of Work for the
Summerville Historic Resources Survey, Phase 2 and authorizes Mayor Deke
Copenhaver to execute said contract and any subsequent amendments on behalf of the City of Augusta, Georgia.
ATTEST:
CITY OF AUGUSTA
_____________________________ RICHMOND COUNTY, GEORGIA
Clerk of Commission
BY: __________________________
Mayor, City of Augusta, Georgia
(Seal)
Attachment number 4 \nPage 1 of 1
Item # 42
CERTIFICATION
I certify that the above is a true and correct copy of the Resolution duly adopted by the
Augusta Commission on the date stated in the Resolution.
I further certify that I am the Clerk of Commission and that said Resolution has been
entered in the official records of Augusta, Georgia and remains in full force and effect this __________ day of __________________, 2013.
Clerk’s Signature _________________________________
Federal Employer’s Identification # _______________________________________________
Attachment number 5 \nPage 1 of 1
Item # 42
Commission Meeting Agenda
6/4/2013 5:00 PM
Savannah Riverkeeper
Department:Clerk of Commission
Caption:Motion to approve finalizing the 50-year property lease with the
Savannah Riverkeeper regarding public/private partnership.
(Approved by Finance Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 43
Commission Meeting Agenda
6/4/2013 5:00 PM
Vishal Patel
Department:Clerk of Commission
Caption:Motion to approve having Mr.Vishal Patel pay delinquent
property taxes and city waive penalties in the amount of $7,945.00
for the property located at 1602 Gordon Highway. (Approved by
Finance Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 44
Attachment number 1 \nPage 1 of 1
Item # 44
Commission Meeting Agenda
6/4/2013 5:00 PM
Motion to approve account transfer within Probate Court budget
Department:Probate Court
Caption:Motion to approve account transfer within Probate Court budget
pursuant to Augusta Code Section 2-3-8(b) (No recommendation
from Finance Committee May 28, 2013) .
Background:The Probate Judge of Richmond County is an elected
Constitutional County Officer. As such, Augusta, Georgia has the
authority, within certain restrictions, to set the budget for the
office of the Probate Judge. However, once that budget is set, the
Probate Judge has the authority to decide how those funds are
spent. The current Probate Judge has decided to use additional
funds for salary pruposes. Pursuant to Augusta Code Section 2-3-
7, in order for the Finance Department to make the transfer from
an operational account to the salary account, they must have
Commission approval.
Analysis:Given that the Probate Judge has the money in his current budget
and is choosing to cut operational expenses to increase salaries
and is not seeking additional funds, the Probate Judge has the right
to do so.
Financial Impact:None
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
101021810/5311111 101021810/5212123 This item is being
forwarded for discussion purposes by Finance. - dbw
REVIEWED AND APPROVED BY:
Cover Memo
Item # 45
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 45
Attachment number 1 \nPage 1 of 1
Item # 45
Commission Meeting Agenda
6/4/2013 5:00 PM
Pearlie Mae Brunson
Department:Clerk of Commission
Caption:Motion to approve a request by Ms. Pearlie Mae Brunson
regarding a claim for damages in the amount of $546.72 resulting
from an incident in which her automobile was damaged when it
struck a pothole on Cadden Road. (Approved by Finance
Committee May 13, 2013 and No Action Vote May 21, 2013))
Background:This claim was denied by both the Risk Management Department
and the Law Department. (See attached letter)
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 46
Attachment number 1 \nPage 1 of 1
Item # 46
Attachment number 2 \nPage 1 of 1
Item # 46
Commission Meeting Agenda
6/4/2013 5:00 PM
2013 Solid Waste Resolution
Department:Environmental Services
Caption:Motion to approve tasking the Administrator to meet with Mark
Johnson and both prime contractors regarding an accommodation
of some of the issues of concerns to both the community and the
Commission and report back to the Commission on Tuesday (6/4)
relating to the Environmental Services resolution as well as the
associated policies affecting fees and exemptions. (Approved by
Engineering Services Committee May 28, 2013)
Background:Augusta Richmond County started solid waste collections through
contract providers in approximately 2001. On May 15th, 2001 a
resolution was adopted which generally created a solid waste
district, provided solid waste, recycling, yard waste, and bulk
waste to its residents, established a fee, and allowed the Tax
Commissioner to collect revenues on the Public Works
Departments behalf. In 2005 the commission approved an updated
resolution which expanded the role of the 2001
resolution. Generally this resolution defined a unit, addressed an
operational deficit within the program, allowed for renegotiation
with existing contractors, and allowed for automatic price
adjustments which were tied to an index. Over time there have
been political pain points identified with our current
resolution. First is that service is tied to a property having
utilities. This process has become burdensome on both the
property owner and Augusta. In the case where the property owner
needs utilities for repairs/renovations, security or just being able to
show the property, requires them to have full services. On the
Augusta side, the power companies are reluctant to share the
usage information with Augusta and require that the property
owner get the information, adding additional burden to the
property owner. Second, when Augusta expanded its service area
south, long driveways needed to be addressed. The commission
approved that properties with driveways in excess of 300 feet
from the road could be exempt from services as long as they have
another trash service removing waste from the property.
Analysis:The Department has worked to develop a resolution which is
inclusive of the prior documents and continues to be operationally
Cover Memo
Item # 47
flexible to address the changing needs of the public. The
department is proposing a resolution which generally allows for
the following; 1. Requires all residential and unoccupied locations
receive services, and makes services available to multi-family and
commercial facilities. 2. Allows for the establishment of policies
relating to fees and charges provided through the ESD, and allows
those fees to be increased as the Consumer Price Index increases,
as listed in the Solid Waste and Recyclables Collection Contract,
as well as adjustments for other governmental imposed costs. 3.
Defines the Local Small Business usage goal of the Solid Waste
and Recyclables Collection Contract at 25%. 4. Allows the ESD to
coordinate with other governmental agencies to expand recycling
initiates. 5. Establishes a landfill charge to cover the cost of
disposal for ESD functions and allows those costs to be amended
by the Consumer Price Index listed in the Contract. 6. Allows for
the establishment of policies relating to exemptions from solid
waste and recycling services with the policy minimally covering
the municipalities of Hephzibah and Blythe as well as life safety
and property safety issues. 7. Generally allows the proceeds from
the CNG station(s) to be reinvested in alternative fuel vehicles and
alternative energy infrastructure. 8. Authorizes the ESD and
contractors to enter private property to place or remove Augusta
owned assets or to provide services provided through the ESD. 9.
Authorizes the Administrator to enter intergovernmental
agreements for services offered by the ESD. 10. Supplements and
reaffirms previous resolutions except where the terms of the
resolution are in conflict. The most controversial portion of the
resolution is that the department is proposing that all property
owners pay fees for services provided by the ESD. Currently the
fee system is split where a small portion pay millage and a fee and
the largest portion pays via an all-fee system. The new collections
system is designed around a “pay as you throw” program,
meaning the resident pays for the services utilized, and the system
gets away from a “one size fits all approach”. Since the
department cannot reduce the cost of services which is included in
the millage, a fee based system and the incentive based recycling
program become the most effective means of providing an
equitable “pay for services used” collections program. Solid
Waste Collection Fees The first policy for approval is “Solid
Waste Collection Fees”. This policy provides the foundation for
the service types, service levels and customer options which are
available, as well as provides a fee structure associated with each.
Service type is broken into three distinct types of services: 1.
“Designated Non-Residential Location”, which is a non-
residential location in the service area that receives collection
services from Augusta. This service is not mandatory, but rather
the customer at some point opted to use the services provided by
the department. Customers who are classified as such may include
multi-family dwellings (5 or more units), mobile home parks (10
or more units), professional or business offices, churches, farms,
or other commercial properties. 2. A “Residential Unit” is a single
Cover Memo
Item # 47
family dwelling, condominium or rental unit with four for fewer
dwellings on a single parcel of land. Each unit is considered a
separate dwelling and charged accordingly. 3. An “Unoccupied
Location” means a vacant or unoccupied residential unit,
unimproved property or vacant lot. A residential unit may be
reclassified to an unoccupied location by meeting any one of the
following; becoming uninhabitable due to fire, flood or other
natural disaster, property permitted under the mothball ordinance,
the property has been condemned, or the property has no dwelling.
In any event, the cart(s) must be removed from the property to be
considered an unoccupied location. Service Levels are broken
down into three classifications, all with various charge types to
offer the customer some level of choice in the program. 1.
Designated non-residential locations are provided once per week
garbage and recycling services 2. Residential units are provided
once per week collection of garbage, recycling, yard waste and
bulk waste. 3. Unoccupied Locations are provided once per week
collection of yard waste and bulk waste. The customer has been
afforded additional options when it comes to their service, and the
ability to right-size service for their specific needs. The customer
may: 1. Get a 35 gallon garbage cart at a discount. 2. Get
additional 95 gallon garbage carts at an additional fee. 3. Get
additional 95 gallon recycling carts at an additional fee, however,
the fee is less than that of an additional garbage cart. Other general
provisions within the policy reside around the customers
generating materials which are out of compliance with contract
specification or are not accepted materials under our collections
contract. In such cases, Augusta will collect the materials under
the vacant lot collection program and charge fees as appropriate.
Additionally, the customer is responsible for lost, stolen or
damaged carts. Damage does not include normal wear and tear or
damage caused by the haulers’ trucks. Solid Waste and Recycling
Exemptions The second policy for approval is the “Solid Waste
and Recycling Exemptions”. This policy provides the foundation
by which residential units and unoccupied locations may become
exempt from solid waste and recycling services. Currently there
are only two exemptions allowed – these include long driveways
(300 feet from the right of way) or if a property has no active
utilities (water and electric). ESD is proposing having 4 general
exemptions from solid waste and recycling collections, which
include: 1. A blanket exemption for the cities of Hephzibah and
Blythe, until such time that their municipal government requests
services for the city as a whole. 2. For residents living in excess of
300 feet from the right of way, measured from the closest portion
of the dwelling to the right of way in the shortest distance
commonly driven by a vehicle. 3. Areas where there is a high
potential to damage property. 4. Areas where there is a high
potential risk to a person’s safety. If an exemption is granted the
customer must show proof of alternate trash collection services.
Lot Cutting and Cleaning Fees The ESD became responsible for
cutting and cleaning vacant lots in May of 2011. At that time, the
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Item # 47
department tracked its time and costs, and provided cost data back
to License and Inspection, who then placed a lien against the
property for governmental services. On March 5, 2013 the
Commission updated section 4-2-2 of the Augusta code. Under the
updated 4-2-2(g), the “…costs thereof, shall be assessed and
appropriate action as necessary shall be taken to charge and
collect monies for services provided by Augusta to abate the
issue.” The ESD is proposing a fee system by which those costs
associated with cutting and cleaning are added to the ESD bill.
Therefore, the third policy for approval is the “Lot Cutting and
Cleaning Fees”. This policy provides the foundation for the
services typically performed when cutting and cleaning lots as
well as provides a fee structure for those services.
Financial Impact:By adopting the resolution and the fees as drafted, there are many
items which could impact the financials. Those items include; 1.
By altering everybody to a fee based system, individuals within
the Urban Services area would see an increased fee on their tax
bill. There may be a need to review the millage of the Urban
Services area at some point, to make any adjustments deemed
appropriate. The department should not see any significant
changes in revenue. 2. Customers will be allowed to alter services
to a lower cost service, while the cost to Augusta is fixed. If a lot
of customers amend services to a small can, then the cost of
disposal should go down proportionally, and the revenues of
recycling materials should go up proportionally. Should a large
number choose to alter services, fees would need to be evaluated
with the annual budget process. 3. By charging for both vacant lot
cutting and cleaning as well as for services rendered, will be a
revenue enhancement to the department. Currently liens are placed
on the property and moneys are collected when the property sells.
Augusta must wait long periods of time to collect its revenues.
The department does not anticipate that the financial impact will
be significant until it reviews a year of collections data from those
parcels. The final point of financial impact is related to perception.
Many have said that the ESD is cutting services without lowering
the cost of service. While a material fact, we must also remember
that; 1. In May of 2011, the ESD become responsible for the cost
associated with street sweeping, vacant lot cutting/cleaning and
right of way litter collections, none of which came with any
revenue transfer. The ESD absorbed the expense of operating
those programs. 2. In 2012, the ESD absorbed a 3.5% franchise
fee paid back to the government. 3. The cost of services has
remained the same for 2 years. 4. Most importantly, had we
continued with our current service levels, we would have needed
to increase the cost to our citizens.
Alternatives:1. Approve an updated resolution relating to Environmental
Services as well as the associated policies affecting fees and
exemptions. 2. Operate under the current resolution, and have a
Cover Memo
Item # 47
one size fits all waste collection program and absorb the cost of
vacant lot collections.
Recommendation:Approve an updated resolution relating to Environmental Services
as well as the associated policies affecting fees and exemptions.
Funds are Available
in the Following
Accounts:
Fund 542
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 47
A RESOLUTION TO PROVIDE AN APPROPRIATE FEE SYSTEM AND EXEMPTION(S) FROM
SERVICE; TO REAFFIRM THE USE OF THE APPROVED CONTRACT FOR ENGAGING
CONTRACTORS FOR THE COLLECTION OF SOLID WASTE AND RECYCLABLES IN AUGUSTA; AND
OTHER PURPOSES.
WHEREAS, it has been determined by the Augusta Commissioners that there is a need in
Augusta to continue to develop and promote the efficient and environmentally safe
management of solid waste by various means including the collection, recovery, utilization and
disposition of solid waste and recycling and to promote commerce and industry by continuing
the collection, processing and disposal of solid waste in an efficient and environmentally sound
manner; and
WHEREAS, it has been determined by the Augusta Commissioners that the financing of projects
provided by the Regional Solid Waste Management Authorities Act (A.C.G.A Section 12-8-50, et
seq.) is necessary for the public good and general welfare of Augusta and will promote the
general welfare of the State of Georgia; and
WHEREAS, it has been determined by the Augusta Commission that it is in the public interest
and is vital to the public welfare of the people of Augusta and the State of Georgia to collect,
transport, manage and dispose of solid waste and to recover and utilize resources contained in
solid waste and thereby develop and promote for the public good and general welfare, trade,
commerce, industry and employment opportunities in Augusta; and
WHEREAS, the Augusta Commission, does by this Resolution take official notice that the solid
waste and recyclable collection system as implemented has resulted in a cleaner Augusta
community and has thereby promoted the public health, safety, and welfare of Augusta; and
WHEREAS, any interruption in solid waste collection would present a public health emergency
in Augusta which the Commission desires to avoid and does not have its own resources readily
available to take over solid waste and recycling collections; and
WHEREAS, the current solid waste collections contract has been a model contract for the
inclusion of local and/or small businesses as desired by the Augusta Commission; and
WHEREAS, the Augusta Commission believes that the success of the ESD programs is directly
attributed, and a reflection of the day to day diligence, efforts and contributions of the
employees who manage, assist, and perform functions for the citizens, the department and the
contractor(s); and
WHEREAS, Augusta Georgia has established a solid waste service area, which has been
extended county wide; and will enter into new contracts beginning June 1, 2013 for contractors
to provide uninterrupted solid waste and recyclable collection services; and
Attachment number 1 \nPage 1 of 5
Item # 47
WHEREAS, in an effort to offer its citizens a more streamlined and inclusive service, the Augusta
Commission has chosen to modify services to include one-time per week garbage collection,
offering various sizes of containers as well as multiple types of services and providing services
to all of Augusta, either directly or through exemption, provided however that the properties
within the city limits of Hephzibah and Blythe shall be granted an automatic exemption from
service unless a request for service is made by the city for the entire city; and
WHEREAS, in an effort to get back to a platform of community interaction and provide a
consistent service, tires have been removed from contracted collection and the Environmental
Services Department (ESD) shall engage the community through local community events; and
WHEREAS, the disposal expense (associated with Fund 542 and revenues of Fund 541) were
committed to repay bonds to develop additional landfill space and collect methane from said
landfill, which are utilized by said solid waste collections contractors for disposal purposes, with
a portion of said funds pledged to secure repayment of the Solid Waste Authority bonds, 2004
and 2010 series; and
WHEREAS, the Augusta Commission believes in educating the public, businesses and developers
of its available programs and requirements through various methods of marketing, to include
the placement of information regarding solid waste services in the development guidelines for
acknowledgement by all developers prior to plan approval; and
WHEREAS, the Augusta Commission is committed to waste reduction and recycling efforts by
offering an incentive based recycling program, single stream recycling, as well as, the
establishment of satellite recyclable drop off locations at select Augusta facilities; and
WHEREAS, the Augusta Commission is committed to alternative fuels by utilizing this contract
as a means of developing CNG infrastructure for Augusta, requiring collection vehicles to
operate on said CNG, understanding that the contract term must be extended to a minimum
length of 9 years to reasonably match the useful life of the collection vehicles thereby
maximizing the benefits to Augusta; and
WHEREAS, it has been determined by the Augusta Commissioners that there is a need to fund
the ESD through a fee based system, where all property owners pay fees for services, in a
similar fee based system, allowing for revenues for various ESD functions to be consolidated
and collected through a single fee system; and
WHEREAS, the Commission understands that over the years there have been a variety of
exemptions from solid waste and recyclable collections, and that starting a new contract with a
series of program changes, yields the need to repeal all such exemptions issued prior to June 1,
2013, and all such exemptions shall be re-affirmed under the new programs rules and
guidelines. Such exemptions shall be based on ESD Policies, which may be amended from time
to time; and
Attachment number 1 \nPage 2 of 5
Item # 47
Whereas, that the Director of Environmental Services is hereby directed and authorized to
establish means to monitor, manage, regulate and enforce functions of the ESD, through
contract enforcement, education programs, policies, procedures, rules, fees and ordinance
enforcement, relevant to the solid waste and recycling contract and other functions of the ESD.
NOW THEREFORE BE IT RESOLVED:
1. The Augusta Commission requires that all Residential Unit(s) and Unoccupied
Location(s) as defined by policy shall receive services provided by Augusta unless
relieved of such requirement through government action or other policy to the contrary.
Others, which may include small business, multi-family (above 5 units), mobile home
parks (above 10 units) etc. may request, and be provided services from the ESD.
2. That the Director of Environmental Services is hereby directed and authorized to
establish policies regarding fees and charges for functions provided through the ESD,
which may be amended from time to time. Said fees shall be adjusted annually by an
amount equal to the increase in the consumer price index as listed in the solid waste
and recycling contract. In the event that franchise fees, taxes, in lieu of tax, regulatory
fees or other governmental fees are imposed against the ESD; those costs may be
amended into the ESD fees. Additionally, should the estimated amount of bad debt
increase, the fees may be amended to reflect the anticipated increase in bad debt
expense.
3. That the Augusta Commission hereby affirms and adopts the initial policies for fees and
exemptions, attached hereinafter, which are incorporated herein by reference.
4. That the Augusta Commission hereby directs and authorizes the Director of
Environmental Services to establish a billing system for the collection of fees and
charges for solid waste and recycling collection services and other ESD functions, and
said fees shall minimally cover the full cost of the ESD services and programs.
5. Augusta has set and the Contractor has agreed to a Local Small Business goal of 25%, in
accordance with Augusta, GA Code 1-10-129 (d)(7).
6. That the Augusta Commission authorizes the ESD Director to hold community events to
collect scrap tires, neighborhood clean-up events, as well as other events to promote
ESD programs and objectives.
7. The ESD may coordinate with other government agencies and departments to expand
recycling initiatives, both to the government(s) as well as the public, through direct
collection, or through drop off locations.
Attachment number 1 \nPage 3 of 5
Item # 47
8. The Augusta landfill shall charge for disposal the actual amount of, but not less than
$3.0 million dollars annually, whichever is greater and said amount being subject to any
increase in the annual adjustment using the consumer price index as set forth in the
solid waste and recycling collections contracts.
9. That the Augusta Commission hereby directs and authorizes the Director of
Environmental Services to establish policies relating to exemption(s) from specific
services relating to solid waste and recycling collection and other Environmental
Services functions. Said policy shall at a minimum address the cities of Hephzibah and
Blythe (being granted city wide exemptions, until such time as the municipality requests
such services as a whole), life safety and property safety which may be altered from
time to time.
10. That the Director of Environmental Services may utilize the proceeds from the CNG
station(s) to reinvest into alternative fuel infrastructure, alternative energy
infrastructure, alternative fuel vehicles, alternative energy vehicles, hybrid vehicles or
conversion technology either for vehicles or creating fuels for vehicles.
11. That the Augusta Commission authorizes and approves the ESD and contractors to enter
private property to place, provide services, repair or retrieve Augusta owned property
or other business as needed to perform or inspect serviced offered/provided by or
through the ESD.
12. That the Augusta Commission hereby authorizes the Administrator to enter
intergovernmental agreements for services offered by the ESD, when they believe it is in
the best interest of Augusta.
13. This Resolution supplements and reaffirms any previous Solid Waste Resolutions and
except where the terms of this Resolution conflict with said previous Resolution, the
terms of this Resolution shall control.
Attachment number 1 \nPage 4 of 5
Item # 47
Adopted this ___________ day of ______________________, 2013.
Augusta, Georgia
BY: __________________________________________
As Its Mayor
Attest: _______________________________________
Clerk of Commission
Attachment number 1 \nPage 5 of 5
Item # 47
1
AUGUSTA RICHMOD COUTY EVIROMETAL SERVICES DEPARTMET
POLICIES AD PROCEDURES
DATE:
Solid Waste Collection Fees
ESDP Number:
Page 1 of 3
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE:
To ensure that property owners are charged fair and consistent for services offered by the
Environmental Services Department for solid waste and recycling services.
SCOPE:
This policy applies to all residential properties and other properties which receive solid waste and
recycling services whether taxed or tax exempt, for services provided through the Environmental
Services Department.
POLICY:
It shall be the policy of Augusta to charge for services provided through the Environmental Services
Department relating to solid waste and recycling services for the following;
SERVICE TYPES
1. A “Designated Non-Residential Location” is a non-residential location in the service area that
receives collection services from Augusta. Generally a Designated Non-Residential Location is
not required to have services, but rather has opted for services through the department. This
type of service could include;
a. Multi-family dwelling with five (5) or more units.
b. Mobile home parks with ten (10) or more units.
c. Farm (Greater than 10 acres of land used primarily for agricultural, forestry, or farming
purposes)
d. Professional/Business office
e. Church
f. Other commercial properties.
Should a Designated Non-Residential Location wish to be reclassified for respective service
levels, they must make such requests in writing on the appropriate form(s). They can be
reclassified as either a Residential Unit or an Unoccupied Location to obtain the desired level
of service. Each property/address which is reclassified to a Residential Unit will be counted as
a separate collection point and charged accordingly.
2. A “Residential Unit” means any single family dwelling, condominium or rental unit with four
(4) or fewer dwelling units on any single parcel of land. Each dwelling unit contained in a
condominium and each dwelling unit in a multi-family dwelling, or mobile home park with
four (4) or fewer units will be counted as a separate collection point and charged accordingly.
Attachment number 2 \nPage 1 of 3
Item # 47
2
3. An “Unoccupied Location” means a vacant or unoccupied Residential Unit, unimproved
property or vacant lot. A Residential Unit may be reclassified to an Unoccupied Location by
meeting any one of the following;
a. Being uninhabitable due to fire, flood or other natural disaster, and the cart has been
removed by Augusta.
b. The property is in compliance with the Mothball Ordinance and the cart has been
removed by Augusta.
c. The property has been condemned, is considered uninhabitable, and the cart has been
removed by Augusta.
d. The property has no dwelling.
SERVICE LEVELS
1. Designated Non-Residential Location – provided once per week collection of garbage and
recycling.
2. Residential Unit – provided once per week collection of garbage, recycling, yard waste and
bulk waste.
3. Unoccupied Location – provided once per week collection of yard waste and bulk waste.
CUSTOMER OPTIO(S)
1. Customers have the option to adjust services provided by Augusta until the time the
Environmental Services Department prepares billing for the financial period. Augusta may
offer prorated fees for adjusted services into the next billing period, at Augusta’s sole
discretion. The following are service options the customers may utilize to right-size their
service based on individual needs;
a. The customer has the option of a 35 gallon garbage cart at a discount.
b. The customer has the option for additional 95 gallon cart(s) at an additional fee.
c. The customer may request additional recycling cart(s) at an additional fee, provided that
the initial recycling cart has appropriate utilization.
AUGUSTA OPTIO(S)
1. There may be times when it is beneficial to Augusta and to the customers, for Augusta to
provide commercial dumpsters, in lieu of cart services. Augusta reserves the right to replace
carts with a centrally located dumpster for collection services.
ADDITIOAL SERVICES AD FEES
1. The customer shall be assessed additional fees if the customer generates materials which are
out of compliance with contract specifications or are not acceptable materials to be collected by
the contract. In such cases, Augusta will collect the materials under the vacant lot collection
program and charge fees as appropriate.
2. The customer is responsible for lost, stolen or damaged carts. Damage shall not include normal
wear and tear.
Attachment number 2 \nPage 2 of 3
Item # 47
3
FEE ADJUSTMETS
1. The department shall prorate fees based on the actual start/stop date of services.
2. The department shall have the authority to make adjustments for departmental errors or
omissions.
3. Fees shall be adjusted by the Consumer Price Index listed in the solid waste collections contract
annually.
FEE CHART
Annual Fee Monthly Fee % of Residential
Designated on-Residential $232.88 $19.41 75%
Residential $310.50 $25.88 100%
Unoccupied Location $155.25 $12.94 50%
Extra Garbage Cart $124.20 $10.35 40%
Extra Recycling Cart $77.63 $6.47 25%
Small Cart/residential
location
$232.88 $19.41 75%
Lost/Stolen/Destroyed Carts $77.63 $6.47 25%
Attachment number 2 \nPage 3 of 3
Item # 47
1
AUGUSTA RICHMOD COUTY EVIROMETAL SERVICES DEPARTMET
POLICIES AD PROCEDURES
DATE:
Lot Cutting and Cleaning Fees
ESDP Number:
Page 1 of 2
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE:
To ensure that property owners are charged fair and consistent for services offered by or through the
Environmental Services Department for lot cutting and/or cleaning. Cleaning shall include collection
of materials which were “out of compliance” with the limits of the solid waste and recycling contract.
SCOPE:
This policy applies to all properties which receive lot cutting and/or cleaning services whether taxed or
tax exempt, for services provided by or through the Environmental Services Department.
POLICY:
It shall be the policy of Augusta to charge for services provided by or through the Environmental
Services Department relating to lot cutting and cleaning services.
PROCEEDURE:
To charge for lot cutting and/or cleaning services provided by Augusta, the following procedure will
be followed;
a. The Environmental Services Department shall track the units of measure for each lot cut and/or
cleaned.
b. The unit of measure will be multiplied by the rate for the given service or asset to determine a
cost.
c. Units of measure will be calculated to the quarter hour.
d. The cost of said cutting and/or cleaning shall be added to the property owner’s environmental
services fee.
Attachment number 3 \nPage 1 of 2
Item # 47
2
FEE CHART:
Service/Asset Unit of Measure Rate
Grapple Truck Hours $90.00
Roll Off Truck Hours $90.00
Rear Load Truck Hours $90.00
Skid Steer/Backhoe Hours $75.00
Tractor Hours $50.00
Inmate Crew Hours $50.00
Contract Labor Crew Hours $50.00
Labor/Per Person Hour $25.00
Sprayer Acres $200.00
Disposal Yards $15.00
Tires Each $5.00
Administrative Fee Each $20.00
Other fees and charges may apply based on unique conditions of the site.
Attachment number 3 \nPage 2 of 2
Item # 47
1
AUGUSTA RICHMOD COUTY EVIROMETAL SERVICES DEPARTMET
POLICIES AD PROCEDURES
DATE:
Solid Waste and Recycling
Exemptions
ESDP Number:
Page 1 of 2
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE:
To provide a method to exempt locations from solid waste and recycling services based on defined
criteria.
SCOPE:
This policy applies to all “Residential Unit(s)” and “Unoccupied Location(s)” within Augusta.
POLICY:
By resolution, all Residential Unit(s) and Unoccupied Location(s) within Augusta shall receive solid
waste and recycling services, unless being granted an exemption by policy. It shall be the policy of the
Environmental Services Department to charge for services provided unless an exemption is granted. A
property owner may apply for an exemption relating to solid waste and recycling for;
a. Long driveways in excess of 300 feet from the right of way. The driveway shall be measured
from the closest portion of the dwelling to the right of way in the shortest distance commonly
driven by a motor vehicle.
b. A tract of land greater than 10 acres, with no dwelling, used primarily for agricultural, forestry,
or farming purposes.
c. Areas where there is a high potential to damage property, and there are no other reasonable
alternatives.
d. Areas where there is a high potential risk to a person’s safety, and there are no other reasonable
alternatives.
An exemption will automatically be granted to all properties within the City limits of Hephzibah and
Blythe, until such time that the respective municipal government(s) request said services from
Augusta.
PROCEEDURE:
To become exempt from solid waste and recycling services provided by the county, the following
procedure shall be followed;
a. The property owner shall request an exemption on the appropriate form, providing the
requested information to prove they meet the requirements to become exempt. An exemption
Attachment number 4 \nPage 1 of 2
Item # 47
2
request must be received between January 1st and December 31st of the current year, for the
request to be considered timely. No prior period requests will be granted.
b. Augusta will receive the request and schedule a customer service representative to review and
validate the request.
c. Once a determination has been made by the department regarding the exemption request, the
department will notify the property owner of its findings.
d. If an exemption is granted, charges will be removed from the later of the day the exemption
request was approved or the day the cart was removed by Augusta.
e. To be approved for an exemption, the property owner must show proof of alternate collection
services for solid waste collections sufficient enough to remove all waste materials from the
property. Continuance of said exemption shall be contingent upon the property owners’
continuation of service by a private refuse service.
f. The Environmental Services Department retains the right to inquire and inspect any exempt
properties from time to time, without prior notification to the customer, to verify the basis of
continued exemption. Should a condition of exemption change, or the property owner does not
retain a third party collection company, then the exemption may be revoked by Augusta.
Attachment number 4 \nPage 2 of 2
Item # 47
Commission Meeting Agenda
6/4/2013 5:00 PM
Acquisition of Right-of-Way Option Marks Church Road Recontruction Project
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Janice R. Koss, as owner, and Augusta,
Georgia, as optionee, in connection with the Marks Church Road
Reconstruction Project, 0.048 acre (2,079.63 sq. ft.) in fee simple
and N/A acre of permanent easement, more or less; and 3,178.41
sq. ft. of temporary construction easement, more or less, and One
(1) temporary driveway easement(s) on Project Marks Church
Road Reconstruction, from property located at: 3379 Wedgewood
Drive, private, at the purchase price of $4,795.00. (Approved by
Engineering Services Committee May 28, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and Easement to Augusta, Georgia for the Marks Church Road
Reconstruction Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
Funds Available in the Following Accounts: GL:325-041120-
52.12116 JL: 209825201-52.12116
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 48
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 48
Attachment number 1 \nPage 1 of 2
Item # 48
Attachment number 1 \nPage 2 of 2
Item # 48
Commission Meeting Agenda
6/4/2013 5:00 PM
Acquisition of Right-of-Way Option Windsor Spring Road Phase V Project
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Equity Trust Company, Custodian FBO
Beverly K. Mims, IRA as owner, and Augusta, Georgia, as
optionee, in connection with the Windsor Spring Road Phase V
Project, consisting of 0.172 acre (7,472.37 sq. ft.) in fee and
0.135 acre (5,892.28 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is (are) one (1)
temporary driveway easement on Project Windsor Spring Road,
Phase V, STP00-1105-00(004) from property located at: 4626
Windsor Spring Road, private, at the purchase price of $4,800.00.
(Approved by Engineering Services Committee May 28, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S)
GL: 327041110-5411120 JL: 209812010-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 49
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 49
Attachment number 1 \nPage 1 of 4
Item # 49
Attachment number 1 \nPage 2 of 4
Item # 49
Attachment number 1 \nPage 3 of 4
Item # 49
Attachment number 1 \nPage 4 of 4
Item # 49
Commission Meeting Agenda
6/4/2013 5:00 PM
Bid 13-135, permanent sidewalk receptacles contract
Department:Environmental Services
Caption:Motion to approve award of bid item #13-135, trash services for
permanent sidewalk receptacles to Coleman Sanitation.
(Approved by Engineering Services Committee May 28, 2013)
Background:Within the downtown corridor, there are permanent sidewalk trash
receptacles which are now handled by the Environmental Services
Department (ESD). Historically, those cans were emptied by the
former Public Works Departments. When that department was
dissolved, the responsibilities of the downtown cans were
split. Parks and Recreation now handles the permanent sidewalk
receptacles along River Walk and the Environmental Services
Department handles the cans installed along streets. The ESD
included the cans into a contract for front load dumpsters which
provide collection of trash to governmental buildings. The front
load contract is due to be rebid. Secondary to the sidewalk cans,
the bid included on-call services for rear load truck work. The
ESD currently has that work performed under its solid waste
collections contract which is slated to end May 31, 2013. In both
contracts, this work is handled on a time basis. This service is
currently utilized for several reasons. First, when materials are out
of compliance with the standard residential contract, and the
property owner does not correct the issue. Second, the service is
utilized to assist in vacant lot collections. Finally, when there is an
immediate need for collection due to a hazard, safety concern or
other immediate need.
Analysis:In an effort to be local small business friendly, we have separated
the sidewalk receptacle services from the frontload service. This
was done, as they are performed by two different types of trucks.
Secondarily, the on-call services can be performed by the type of
truck required to service the downtown cans. This makes
combining these services a logical solution. It is the suggestion of
the department to provide services to the downtown cans 7 days
per week to ensure adequate coverage of events and increased
weekend traffic. Currently the cans are only serviced 5 days per
week, and there are spills and overflow issues which exist during
events and high traffic days. The ESD and the Procurement
Cover Memo
Item # 50
Department have concluded the bid process for Bid Item #13-135.
After the review of the compliant vendors, Coleman Sanitation
has met all the specified requirements of the bid documents
without taking any exceptions. It is the opinion of the ESD that
Coleman Sanitation should be awarded the bid.
Financial Impact:The current contractor charges Augusta $22.50 per container, per
month for 5 times a week collection. The proposed contractor,
which was the lowest responsive bid, will be charging $126.00 per
container, per month for 7 times a week collection. The economic
impact over the current pricing will cost Augusta an additional
$4,450 per month ($53,408 per year). These funds will be paid
from 542-04-4110/5222110. To Augusta’s benefit, the rate for on-
call work went down by $15 per hour. The current contractor
charges Augusta $100.00 per hour for a truck with a driver and a
helper. The proposed contractor will be charging $85.00 per hour
for the same service. This is a 15% cost deduction for the service.
These funds will be paid from 542-04-4110/5222110.
Alternatives:1. Do not award the bid, and continue under an expired agreement
for services. 2. Internalize the service, and have Augusta crews
perform the task.
Recommendation:Approve award of bid item #13-135, trash services for permanent
sidewalk receptacles to Coleman Sanitation.
Funds are Available
in the Following
Accounts:
542-04-4110/5222110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 50
Invitation to Bid
Sealed bids will be received at this office on Friday, April 26, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-135 Trash Service for Permanent Sidewalk Receptacles for Environmental
Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, April 16, 2013 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 21, 28, April 4, 11, 2013
Metro Courier March 27, 2013
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 50
UNOFFICIAL
Coleman Sanitation
3010 Georgia Rd
Augusta, GA 30906
Precision Waste
P. O. Box 446
Thomson, GA 30824
Yes Yes
No/Affidavit w/10
employees or less 422680
Yes Yes
Per can
per mon $126.00 $266.15
Per event $200.00 $393.75
Unit Rate Rate
per pull $160.00 $145.00
per pull $180.00 $145.00
Unit Rate Rate
Per hour $65.00 $159.00
Per hour $85.00 $167.00
Per man
per hour $13.00 $27.75
E-Verify #
Roll-Off Truck and Driver
Rear Load Truck w/Driver & 1 Laborer
Laborer
The following vendor submitted a satement of "No Bid":
Waste Management / 1571 Burks Drive / Lake City, GA 30260
Bid Item #13-135
Trash Service for Permanent Sidewalk Receptacles
for Augusta, Georgia - Environmental Services Department
Bid Due: Friday, April 26, 2013 @ 11:00 a.m.
Size of Container
30cy
40cy
Item/Equipment Type
Vendors
SAVE Form
Service of permanent sidewalk trash
receptacles seven days per /week
Extra Service (perSection 11) for
service to all receptacles
Attachment B
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Attachment number 2 \nPage 1 of 1
Item # 50
Attachment number 3 \nPage 1 of 2
Item # 50
Attachment number 3 \nPage 2 of 2
Item # 50
Attachment number 4 \nPage 1 of 3
Item # 50
Attachment number 4 \nPage 2 of 3
Item # 50
Attachment number 4 \nPage 3 of 3
Item # 50
Commission Meeting Agenda
6/4/2013 5:00 PM
Partial Closing Oak and Emmett Streets
Department:Clerk of Commission
Caption:Motion to approve the abandonment of Oak and Emmett Streets
that are on the campus of Paine College. (Approved by
Engineering Services Committee May 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 51
Commission Meeting Agenda
6/4/2013 5:00 PM
Wilkerson Garden Drainage Project
Department:
Caption:Update/status report from the Director of Engineering Department
regarding the Wilkerson Garden Drainage Project. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 52
Commission Meeting Agenda
6/4/2013 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held May 21, 2013 and Special Called Meeting held
May 28, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 53
Commission Meeting Agenda
6/4/2013 5:00 PM
Larry McCord
Department:
Caption:Motion to approve the reappointment of Mr. Larry McCord to the
Citizens Small Business Council representing District 9.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 54
Commission Meeting Agenda
6/4/2013 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 55