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Home My WebLink About2013-05-21-Meeting Agenda Commission Meeting Agenda Commission Chamber 5/21/2013 5:00 PM INVOCATION: Rev. Willie Callaway, Pastor, Oak Grove and First Mt. Caanan Baptist Churches PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Patricia Strakosch A. Congratulations! Patricia Strakosch recipient of the Department of Aging Services' "Center Manager of the Year Award" for her outstanding job performance at the Blythe Senior Nutrition Center. (Requested by Deputy Administrator Bill Shanahan) Attachments Five (5) minute time limit per delegation DELEGATIONS B. Ms. JoRae Jenkins. RE: Transportation. Attachments C. Mr. Joseph Traina. RE: Benefits to younger families regarding expansion of transportation options in Augusta. Attachments CONSENT AGENDA (Items 1-37) PLANNING 1. FINAL PLAT - WILLHAVEN PHASE III, SECTION IV – S-822-IV – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Brewer and Dudley, on behalf of Brent Scarbrough & Co., requesting final plat approval for Willhaven, Attachments Ph. 3, Section 4. This residential subdivision is located on Huntcliffe Drive and contains 24 lots. DISTRICT 3 2. SA-49 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Subdivision Regulations for Augusta, Georgia by amending the language in Article II I- Section 302 - development plan checklist- by adding that any project within 100’ feet of the Augusta Canal must be reviewed and approved by the Augusta Utilities Dept. Attachments 3. SPA-10 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Site Plan Regulations for Augusta, Georgia by amending the language in Article III – Section 301 - site plan checklist- by adding that any project within 100’ feet of the Augusta Canal must be reviewed and approved by the Augusta Utilities Dept. Attachments 4. Z-13-21 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions 1) height of the coal is not to exceed the height of the wall or barricade; 2) the petitioner shall continue to keep the coal moist using sprinklers; 3) the petitioner shall continue to monitor water quality of effluent for turbidity and contamination; a petition by Davis Aggregates Corp. requesting a change of zoning from Zone LI (Light Industry) to Zone HI (Heavy Industry) with a Special Exception to establish a coal yard per Section 24-2(a) of the Comprehensive Zoning Ordinance affecting property containing 6.62 acres and known as 510 Taylor Street. (Tax Map 060-1- 030-01-0) DISTRICT 1 Attachments 5. Z-13-23 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Isaac Jones requesting a change of zoning from Zone B-2 (General Business) with conditions to Zone R- 1 (One-family Residential) on property containing 2.34 acres and known as 2094 Brown Road. (Tax Map 195-0-045-00-0) DISTRICT 6 Attachments 6. Z-13-25 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions 1) the use of the property be limited to the light manufacturing associated with a Attachments roofing and light metal fabricator company or those uses allowed in a B- 2 (General Business) zone; a petition by Brian Patty requesting a change of zoning from Zone A (Agriculture) and Zone R-MH (Manufactured Home Residential) to Zone LI (Light Industry) affecting property containing approximately 6 acres and is know as 3705 and 3705A Peach Orchard Road. (Tax Map 168-0-012-00-0 and 168- 0-015-00-0) DISTRICT 6 7. Z-13-26 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions 1) that the shooting range shall be surrounded by a minimum 20 foot height berm and 2) that no 50 caliber or fully automatic weapons be allowed on the range; a petition by Meybohm Realtors LLC, on behalf of Orlin Fletcher VFW Post 3200, requesting change of zoning from Zone B-2 (General Business) to Zone HI (Heavy Industry) with a Special Exception to establish an outdoor shooting range per Section 24-2(a) (17) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 6.0 acres and is knows an 2901 Gun Club Road. (Tax Map 008-0-002-00-0) DISTRICT 7 Attachments 8. ZA-R-225 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding Section 28-A-7-J – Telecommunication Towers – inventory of towers and their carriers. Attachments 9. ZA-R-227 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for August a, Georgia by adding Section 28-B (Signs) – approval of billboards to be erected on State routes, streets and road in the National Highway System in accordance with Title 23 USC Section 103. Attachments 10. ZA-R-228 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting the word “parochial” from Section 26-1-(b) – Special Exception - parochial and private schools. Attachments 11. ZA-R-229 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending the language in Section 5-3-(b) (Non-conforming Uses) – nonconforming use of nonresidential structures. Attachments PUBLIC SERVICES 12. Motion to approve acceptance of a Federal Aviation Administration (FAA) grant funded through the Georgia Department of Transportation (GDOT) for the Airport Layout Plan Update and Roof Replacement at Daniel Field Airport. (Approved by Public Services Committee May 13, 2013) Attachments 13. Motion to approve Amendment #1 to Cooperative Agreement FY2013 for nutrition programs for Senior Services with CSRA Regional Commission. (Approved by Public Services Committee May 13, 2013) Attachments 14. Motion to approve an amendment to the Code at 7-1-27 to correct references to the Director/Building Official of the Planning and Development Department. (Approved by Public Services Committee May 13, 2013) Attachments 15. Motion to approve the Capital Improvement Program Manager’s recommendation to select Modern Business to supply and install the furniture for the Augusta, Georgia Municipal Building Renovations Project. (Approved by Public Services Committee May 13, 2013) Attachments 16. Motion to approve award of the Agreement for Maintenance of the Building Automation Systems, Video Monitoring Systems and Life Safety Systems at the Charles B. Webster Detention Center (CBWDC) to Southeast Automated Systems in the amount of $53,470.00 as a sole source provider. (Approved by Public Services Committee May 13, 2013) Attachments 17. Motion to approve entering into a contract with CARDNO ATC for Special Inspections and Construction Materials Testing associated with Attachments construction of the Augusta, GA Municipal Building Interior Renovations and Modernization Project and send to the Procurement Department for proper wording. (Approved by Public Services Committee May 13, 2013) 18. Motion to approve the FTA 5303 Metropolitan Transportation Planning Grant for 2014. (Approved by Public Services Committee May 13, 2013) Attachments 19. Motion to approve award of the Agreement for Maintenance of the Building Automation Systems, Video Monitoring Systems and Life Safety Systems at the Law Enforcement Center (LEC) to Southeast Automated Systems in the amount of $37,840.00 as a sole source provider. (Approved by Public Services Committee May 13, 2013) Attachments 20. Motion to approve the reimbursement of design fees for Apple Valley Park Community Center. (Approved by Public Services Committee May 13, 2013) Attachments 21. Motion to approve amendments to Augusta-Richmond County Code Section 6-6 Secondhand Goods, Article 1 Brokers,so as to provide operating standards for brokers, pawnbrokers, dealers in precious metals or gems and itinerant dealers in precious metals or gems. (Approved in Commission meeting May 7, 2013 - second reading) Attachments ADMINISTRATIVE SERVICES 22. Motion to approve rotating the scheduled meeting time for all committees. (Approved by Administrative Services Committee May 13, 2013) Attachments PUBLIC SAFETY 23. Motion to approve acceptance of a grant award from the Criminal Justice Coordinating Council to support Richmond County State Court Accountability Court DUI program.(Approved by Public Safety Attachments Committee May 13, 2013) 24. Motion to approve tasking the Administrator, Engineering Department to meet with the Sheriff's Department and report back with a recommendation on the parking problem on Broad Street between Tenth and Thirteenth Streets by May 17th and report that recommendation back to the full Commission on May 21st. (Approved by Public Safety Committee May 13, 2013) Attachments FINANCE 25. Motion to approve the lease of two sewer vacuum trucks for the Augusta Utilities Department – Construction and Maintenance Division. (Approved by Finance Committee May 13, 2013) Attachments 26. Motion to approve a request from Kevin Buchanan for a refund in the amount of $487.20 for overpayment on land taxes for property located at 970 Horseshoe Road. (Approved by Finance Committee May 13, 2013) Attachments 27. Motion to approve a request by Ms. Pearlie Mae Brunson regarding a claim for damages in the amount of $546.72 resulting from an incident in which her automobile was damaged when it struck a pothole on Cadden Road. (Approved by Finance Committee May 13, 2013) Attachments ENGINEERING SERVICES 28. Motion to approve award for design services in the amount of $86, 343.00 to W.R. Toole Engineers, Inc. (WRTE) in order to design a 24" water main on Lumpkin Road and a 24" water main on Doug Barnard Parkway. (Approved by Engineering Services Committee May 13, 2013) Attachments 29. Motion to authorize and approve Change Number One and Supplemental Agreement Number One to the Broad Street Bridge-Off Ramp to Washington Road over Raes Creek (CPB 328-041110- 211828012) in the amount of $67,350.00 for Civil Services, Inc. (CSI) for the Augusta Engineering Department. Funding is available through Attachments Engineering SPLOST PHASE VI Fund. (Approved by Engineering Services Committee May 13, 2013) 30. Motion to approve a donated perpetual drainage and utility easement between Kim B. Ellis and Jennifer R. Ellis, as owners, and Augusta, Georgia, as optionee, in connection with the Sterling Court Drainage Improvement Project, said easement consists of (365 sq. ft. (0.008 ac) of perpetual drainage and utility easement, more or less, from the property located at 807 Sterling Court, private. (Approved by Engineering Services Committee May 13, 2013) Attachments 31. Motion to approve an Option for the purposes of acquiring a Right-of- Way between Friendship United Methodist Church, Inc., as owners, and Augusta, Georgia, as optionee, in connection with the CNG Tobacco Road Site, 0.11 acre (4,792 sq. ft.) in fee simple of permanent construction & maintenance easement, more or less, from property located at: 3027 Tobacco Road, private, at the purchase price of One Thousand, one hundred and ninety-eight dollars ($1,198.00). (Approved by Engineering Services Committee May 13, 2013) Attachments 32. Motion to approve an Option for the purposes of acquiring a Right-of- Way between Duncan N. Johnson, as owner, and Augusta, Georgia, as optionee, in connection with the Augusta Signal and Lighting Upgrades (Walton Way) Project, 0.002 acre (100.76 sq. ft.) more or less in fee simple and N/A sq. ft. of permanent easement, more or less; and N/A sq. ft. of temporary construction easement, more or less, from property located at: 1122 Walton Way, private, at the purchase price of $1,000.00. (Approved by Engineering Services Committee May 13, 2013) Attachments 33. Motion to approve an Option for the purposes of acquiring a Right-of- Way between Charles D. Hazel, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, (N/A sq. ft.) in fee simple and 0.045 acre (1,976.29 sq. ft.) of permanent construction & maintenance easement, more or less. Also granted is (are) N/A temporary driveway easement on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4627 Windsor Spring Road, private, at the purchase price of $750.00. (Approved by Engineering Services Committee May 13, 2013) Attachments 34. Motion to approve an Option for the purposes of acquiring a Right-of- Way between SBG Ventures, LLC, as owner, and Augusta, Georgia, as optionee, in connection with the Augusta Signal and Lighting Upgrades (Walton Way) Project, 0.001 acre (52.12 sq. ft.) more or less in fee simple and (N/A sq. ft.) of permanent easement, more or less; and (N/A sq. ft.) of temporary construction easement, more or less, from property located at: 1022 Walton Way, private, at the purchase price of $208.00. (Approved by Engineering Services Committee May 13, 2013) Attachments 35. Motion to approve an Option for the purposes of acquiring a Right-of- Way between Mary Louise Courson, as owner, and Augusta, Georgia, as optionee, in connection with the Marks Church Road Reconstruction Project, 0.064 acre (2,779.87 sq. ft.) in fee simple and N/A acre of permanent construction & maintenance easement, more or less; and N/A sq. ft. of temporary construction easement, more or less, on Project Marks Church Road Reconstruction, from property located at: 3615 Barbados Drive, private, at the purchase price of $5,600.00. (Approved by Engineering Services Committee May 13, 2013) Attachments PETITIONS AND COMMUNICATIONS 36. Motion to approve the minutes of the regular meeting of the Commission held May 7, 2013 and Special Called Meetings held May 7 and 13, 2013. Attachments APPOINTMENT(S) 37. Motion to approve the appointments and reappointment of the following Harry Moore, Coliseum Authority, David Hogg, Sr., Planning Commission, and Annette Harlan to the Tree Commission representing District 10. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 5/21/2013 AUGUSTA COMMISSION REGULAR AGENDA 5/21/2013 (Items 38-44) PLANNING 38. Z-13-20 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by Valerie Hobbs, on behalf of Timothy Green, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance affecting property containing .23 acres and known as 510 Wallace Street. (Tax Map 061-1-276-00-0) DISTRICT 1 Attachments 39. Z-13-24 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by Warren Taylor requesting a change of zoning from Zone R-3C (Multiple-Family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .77 acres and known at 1866 Kissingbower Road. (Tax Map 071-1-214-00-0) DISTRICT 2 Attachments PUBLIC SERVICES 40. Motion to provide authorization to Turner Construction Company to award Bid Package #3, in the amount of $1,968,792.00, which provides the Structural Steel and Concrete for the Augusta Georgia Municipal Building Renovations and Modernization. (No recommendation from Public Services Committee May 13, 2013) Attachments PUBLIC SAFETY 41. Motion to repeal the RFP for ambulance service and discuss the RFP process. (No recommendation from Public Safety Committee May 13, 2013) Attachments 42. Motion to approve employing a conflict defender(s) for the misdemeanor courts beginning Monday, May 6, 2013, as required by the recent opinion of the Georgia Supreme Court. (No recommendation from Public Safety Committee May 13, 2013) Attachments Upcoming Meetings www.augustaga.gov 43. Discuss Fire Department Operations. (No recommendation fron Public Safety Committee May 13, 2013) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 44. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 5/21/2013 5:00 PM Invocation Department: Caption:Rev. Willie Callaway, Pastor, Oak Grove and First Mt. Caanan Baptist Churches Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Commission Meeting Agenda 5/21/2013 5:00 PM Patricia Strakosch Department: Caption: Congratulations! Patricia Strakosch recipient of the Department of Aging Services' "Center Manager of the Year Award" for her outstanding job performance at the Blythe Senior Nutrition Center. (Requested by Deputy Administrator Bill Shanahan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 of 1 Item # 2 Commission Meeting Agenda 5/21/2013 5:00 PM JoRae Jenkins Department: Caption:Ms. JoRae Jenkins. RE: Transportation. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 1 Item # 3 Commission Meeting Agenda 5/21/2013 5:00 PM Joseph Traina Department: Caption:Mr. Joseph Traina. RE: Benefits to younger families regarding expansion of transportation options in Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 1 Item # 4 Commission Meeting Agenda 5/21/2013 5:00 PM Final Plat - Willhaven Ph 3, Sec 4 Department:Planning Commission Caption: FINAL PLAT - WILLHAVEN PHASE III, SECTION IV – S- 822-IV – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Brewer and Dudley, on behalf of Brent Scarbrough & Co., requesting final plat approval for Willhaven, Ph. 3, Section 4. This residential subdivision is located on Huntcliffe Drive and contains 24 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Commission Meeting Agenda 5/21/2013 5:00 PM SA-49 Department:Planning Commission Caption: SA-49 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Subdivision Regulations for Augusta, Georgia by amending the language in Article II I- Section 302 - development plan checklist- by adding that any project within 100’ feet of the Augusta Canal must be reviewed and approved by the Augusta Utilities Dept. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6 ORDINANCE NO. _____ A resolution by the Augusta, Georgia Planning Commission recommending that the Land Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding to ARTICLE III - Section 302. Development Plan - Information To Be Included: NN. Any project within 100’ feet of the Augusta Canal must be reviewed and approved by the Augusta Utilities Department. SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 1 of 2 Item # 6 Attachment number 1 \nPage 2 of 2 Item # 6 Commission Meeting Agenda 5/21/2013 5:00 PM SPA-10 Department:Planning Commission Caption: SPA-10 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Site Plan Regulations for Augusta, Georgia by amending the language in Article III – Section 301 - site plan checklist- by adding that any project within 100’ feet of the Augusta Canal must be reviewed and approved by the Augusta Utilities Dept. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 ORDINANCE NO. _____ A resolution by the Augusta, Georgia Planning Commission recommending that the Site Plan Regulations be amended as follows: AN ORDINANCE TO AMEND A PORTION OF SECTION 301 OF THE SITE PLAN REGULATIONS, ADOPTED BY THE AUGUSTA COMMISSION ON OCTOBER 20, 1998 PERTAINING TO WETLAND IDEMNIFICATION THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating site plans in Augusta, Georgia, is amended by Adding to Article III - Section 301.- Information to be Included: · Any project within 100’ feet of the Augusta Canal must be reviewed and approved by the Augusta Utilities Department. SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 1 of 1 Item # 7 Commission Meeting Agenda 5/21/2013 5:00 PM Z-13-21 Department:Planning Commission Caption: Z-13-21 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions 1) height of the coal is not to exceed the height of the wall or barricade; 2) the petitioner shall continue to keep the coal moist using sprinklers; 3) the petitioner shall continue to monitor water quality of effluent for turbidity and contamination; a petition by Davis Aggregates Corp. requesting a change of zoning from Zone LI (Light Industry) to Zone HI (Heavy Industry) with a Special Exception to establish a coal yard per Section 24-2(a) of the Comprehensive Zoning Ordinance affecting property containing 6.62 acres and known as 510 Taylor Street. (Tax Map 060-1-030-01-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 8 Commission Meeting Agenda 5/21/2013 5:00 PM Z-13-23 Department:Planning Commission Caption: Z-13-23 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Isaac Jones requesting a change of zoning from Zone B-2 (General Business) with conditions to Zone R-1 (One-family Residential) on property containing 2.34 acres and known as 2094 Brown Road. (Tax Map 195-0-045-00-0) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 Commission Meeting Agenda 5/21/2013 5:00 PM Z-13-25 Department:Planning Commission Caption: Z-13-25 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions 1) the use of the property be limited to the light manufacturing associated with a roofing and light metal fabricator company or those uses allowed in a B-2 (General Business) zone; a petition by Brian Patty requesting a change of zoning from Zone A (Agriculture) and Zone R-MH (Manufactured Home Residential) to Zone LI (Light Industry) affecting property containing approximately 6 acres and is know as 3705 and 3705A Peach Orchard Road. (Tax Map 168-0-012-00-0 and 168-0-015- 00-0) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10 Commission Meeting Agenda 5/21/2013 5:00 PM Z-13-26 Department:Planning Commission Caption: Z-13-26 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the following conditions 1) that the shooting range shall be surrounded by a minimum 20 foot height berm and 2) that no 50 caliber or fully automatic weapons be allowed on the range; a petition by Meybohm Realtors LLC, on behalf of Orlin Fletcher VFW Post 3200, requesting change of zoning from Zone B-2 (General Business) to Zone HI (Heavy Industry) with a Special Exception to establish an outdoor shooting range per Section 24-2(a) (17) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 6.0 acres and is knows an 2901 Gun Club Road. (Tax Map 008-0-002-00-0) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11 Commission Meeting Agenda 5/21/2013 5:00 PM ZA-R-225 Department:Planning Commission Caption: ZA-R-225 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding Section 28-A-7-J – Telecommunication Towers – inventory of towers and their carriers. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Section 28-A – Telecommunication Towers THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 28-A – Telecommunication Towers J. A full inventory of existing towers and which carriers are located on each, that are controlled by the applicant It's affiliates, subsidiaries, and or assigns. This can be provided digitally SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 1 of 2 Item # 12 Attachment number 1 \nPage 2 of 2 Item # 12 Commission Meeting Agenda 5/21/2013 5:00 PM ZA-R-227 Department:Planning Commission Caption: ZA-R-227 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for August a, Georgia by adding Section 28-B (Signs) – approval of billboards to be erected on State routes, streets and road in the National Highway System in accordance with Title 23 USC Section 103. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 13 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Sections 28-B (Signs) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 28-B (Signs) G. State and Local approval required: For routes designated as part of the National Highway System pursuant to Title 23 USC Section 103, approval by both the City and the Georgia Department of Transportation shall be required in order to erect or modify a billboard. This shall apply to all State routes, the following streets and roads that are part of the National Highway System, and any other streets and roads subsequently added to that system: Windsor Spring Road (Peach Orchard Road to Tobacco Road) Wrightsboro Road (R. A. Dent Boulevard to Columbia County boundary line) Tobacco Road (Columbia County boundary line to GA 56) SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK Attachment number 1 \nPage 1 of 2 Item # 13 First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 2 of 2 Item # 13 Commission Meeting Agenda 5/21/2013 5:00 PM ZA-R-228 Department:Planning Commission Caption: ZA-R-228 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting the word “parochial” from Section 26-1-(b) – Special Exception - parochial and private schools. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Sections 26 (Special Exception) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the word “parochial” from following language in Section 26 (Special Exception) (b) Parochial and private schools subject to the following criteria: (1) A tract upon which a parochial or private school is to be established shall have at least one-hundred (100) feet of frontage on a collector street or an arterial street. (2) A circular drive or similar layout that discourages backing and encourages through movement of traffic shall be provided for off-street loading and unloading, and the parking layout shall conform to Section 4 of this Ordinance. (3) A parochial or private school shall be screened from contiguous residentially zoned or developed properties by a wall, solid fence, or vegetative buffer at least six (6) feet in height. (4) Signage shall comply with the SCA requirements for institutional uses. (5) A plan illustrating compliance with the above requirements shall be submitted to the Staff of the Augusta Planning and Development Department before the proposal is placed on the agenda. The Planning Commission shall determine that all of the foregoing requirements have been satisfied, and further, that the benefits of the proposed school are greater than any possible depreciating effects and damages to the neighboring properties. SECTIO II. That the Comprehensive Zoning Ordinance is amended as follows in the language in Section 26 (Special Exception) (b) Private schools subject to the following criteria: (1) A tract upon which a private school is to be established shall have at least one-hundred (100) feet of frontage on a collector street or an arterial street. (2) A circular drive or similar layout that discourages backing and encourages through movement of traffic shall be provided for off-street loading and Attachment number 1 \nPage 1 of 2 Item # 14 unloading, and the parking layout shall conform to Section 4 of this Ordinance. (3) A private school shall be screened from contiguous residentially zoned or developed properties by a wall, solid fence, or vegetative buffer at least six (6) feet in height. (4) Signage shall comply with the SCA requirements for institutional uses. (5) A plan illustrating compliance with the above requirements shall be submitted to the Staff of the Augusta Planning and Development Department before the proposal is placed on the agenda. The Planning Commission shall determine that all of the foregoing requirements have been satisfied, and further, that the benefits of the proposed school are greater than any possible depreciating effects and damages to the neighboring properties. SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 2 of 2 Item # 14 Commission Meeting Agenda 5/21/2013 5:00 PM ZA-R-229 Department:Planning Commission Caption: ZA-R-229 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending the language in Section 5-3-(b) (Non-conforming Uses) – nonconforming use of nonresidential structures. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Sections 5 (Non-conforming Uses) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following from Section 5 (Non-conforming Uses) 5-3 Continuation and Change of Use: (b) The nonconforming use of a nonresidential building or structure may be changed only to a use of the same or more restricted classification. The nonconforming use of a residential structure may not be changed to any use not permitted by the base zoning classification. SECTIO II. That the Comprehensive Zoning Ordinance is amended adding the substituting the following in Section 5 (Non-conforming Uses) 5-3 Continuation and Change of Use: (b) The nonconforming use of a nonresidential building or structure may be changed only to a use of the same or more restrictive classification, except that any use provided for in Section 26 (Special Exception) may be changed only to the same use or a use that is permitted by the base zoning. The nonconforming use of a residential structure may not be changed to any use not permitted by the base zoning classification. SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION Attachment number 1 \nPage 1 of 2 Item # 15 AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 2 of 2 Item # 15 Commission Meeting Agenda 5/21/2013 5:00 PM Z-13-20 Department:Planning Commission Caption: Z-13-20 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by Valerie Hobbs, on behalf of Timothy Green, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance affecting property containing .23 acres and known as 510 Wallace Street. (Tax Map 061-1-276-00-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 16 Commission Meeting Agenda 5/21/2013 5:00 PM Z-13-24 Department:Planning Commission Caption: Z-13-24 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by Warren Taylor requesting a change of zoning from Zone R-3C (Multiple-Family Residential) to Zone B-1 (Neighborhood Business) affecting property containing .77 acres and known at 1866 Kissingbower Road. (Tax Map 071-1-214-00-0) DISTRICT 2 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 17 Commission Meeting Agenda 5/21/2013 5:00 PM Airport Layout Plan Grant Department:Daniel Field Airport Caption:Motion to approve acceptance of a Federal Aviation Administration (FAA) grant funded through the Georgia Department of Transportation (GDOT) for the Airport Layout Plan Update and Roof Replacement at Daniel Field Airport. (Approved by Public Services Committee May 13, 2013) Background:The Federal Aviation Administration (FAA) is requiring an updated Airport Layout Plan (ALP) for the Daniel Field Airport. Also previously this year, the roof required replacement and the grant also includes the reimbursement for those costs. Analysis:This grant will be funded throught GDOT. The grant amount will include all of the roof reimbursement and 90% of the ALP from the FAA, 5% of the ALP from the GDOT, and 5% match from local monies. Grant $221,661.00 - ALP & Roof ALP ONLY FAA Share 90,386.00 90% GDOT 5,021.00 5% Local Match 5,022.00 5% Financial Impact:Total grant monies is $226,682.00, which include both the FAA and GDOT. Alternatives:Deny request. Recommendation:Aprove the request. Funds are Available in the Following Accounts: 552-08-1101/5223110. REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 18 Law. Administrator. Clerk of Commission Cover Memo Item # 18 At t a c h m e n t n u m b e r 1 \ n P a g e 1 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 2 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 3 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 4 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 5 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 6 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 7 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 8 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 9 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 0 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 1 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 2 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 3 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 4 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 5 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 6 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 7 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 8 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 1 9 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 2 0 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 2 1 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 2 2 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 2 3 o f 2 4 It e m # 1 8 At t a c h m e n t n u m b e r 1 \ n P a g e 2 4 o f 2 4 It e m # 1 8 Commission Meeting Agenda 5/21/2013 5:00 PM Amendment #1 to Cooperative Agreement FY2013 Department:Augusta Recreation Parks and Facilities Caption:Motion to approve Amendment #1 to Cooperative Agreement FY2013 for nutrition programs for Senior Services with CSRA Regional Commission. (Approved by Public Services Committee May 13, 2013) Background:The Recreation, Parks and Facilities Department operates the senior nutrition meal program in Richmond County through grants provided through a Cooperative Agreement with the CSRA Regional Commission. Analysis:The amendment reflects a decrease in allocated funds from Title III C1 due to over projection for this fiscal year. Financial Impact:Decrease in grant funding in the amount of $16,000 and a decrease in the local match funds of $1,778. Alternatives:1. Motion to approve Amendment #1 to Cooperative Agreement FY2013 for Senior Services with CSRA Regional Commission. 2. None Recommendation:1. Motion to approve Amendment #1 to Cooperative Agreement FY2013 for Senior Services with CSRA Regional Commission. Funds are Available in the Following Accounts: Account # 220-05-4322 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 19 Clerk of Commission Cover Memo Item # 19 Attachment number 1 \nPage 1 of 1 Item # 19 Commission Meeting Agenda 5/21/2013 5:00 PM Approve an amendment to the code at 7-1-27 referencing Director/Building Official of the Planning and Development Depa Department:Planning and Development Caption:Motion to approve an amendment to the Code at 7-1-27 to correct references to the Director/Building Official of the Planning and Development Department. (Approved by Public Services Committee May 13, 2013) Background:The current language in the Code requires the Director of the Planning and Development Department to also serve as the Building Official, and have qualifications as an architect, engineer, contractor, inspector, or superintendent of construction. This is not consistent with the job description for the position nor is it practical given the multiple disciplinary responsibilities of the Director of the Department. (zoning, comprehensive planning, code enforcement, business licensing, economic development etc….). It is also not consistent with previous or current practice. The position of Building Official, a term taken from Section 104 of the International Building Code, should be consistent with the position currently known as the Development Manager. This is the position for which the stringent background and experience requirements should apply. The current Construction Manager meets these requirements. The current language in the Code requires the Director of the Planning and Development Department to also serve as the Building Official, and have qualifications as an architect, engineer, contractor, inspector, or superintendent of construction. This is not consistent with the job description for the position nor is it practical given the multiple disciplinary responsibilities of the Director of the Department. (zoning, comprehensive planning, code enforcement, business licensing, economic development etc….). It is also not consistent with previous or current practice. The position of Building Official, a term taken from Section 104 of the International Building Code, should be consistent with the position currently known as the Development Manager. This is the position for which the stringent background and experience requirements should apply. The current Construction Manager meets these requirements. rent language in the Code requires the Director of the Planning and Development Department to also serve as the Cover Memo Item # 20 Building Official, and have qualifications as an architect, engineer, contractor, inspector, or superintendent of construction. This is not consistent with the job description for the position nor is it practical given the multiple disciplinary responsibilities of the Director of the Department. (zoning, comprehensive planning, code enforcement, business licensing, economic development etc….). It is also not consistent with previous or current practice. The position of Building Official, a term taken from Section 104 of the International Building Code, should be consistent with the position currently known as the Development Manager. This is the position for which the stringent background and experience requirements should apply. The current Construction Manager meets these requirements. Analysis:To continue to allow this language to exist could complicate any litigation that the Building (construction) Division faces in the future. The proposal brings the code into conformance with current and past practice. Financial Impact:None Alternatives:Approve, modify or deny Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 20 DATE: May 6, 2013 COMMITTEE: Public Services FROM: George Patty SUBJECT: Amend the Augusta Code Section 7-1-27 CAPTIO: Approve an amendment to the code at 7-1-27 to correct references to the Director/Building Official of the Planning and Development Department. BACKGROUD : The current language in the Code requires the Director of the Planning and Development Department to also serve as the Building Official, and have qualifications as an architect, engineer, contractor, inspector, or superintendent of construction. This is not consistent with the job description for the position nor is it practical given the multiple disciplinary responsibilities of the Director of the Department. (zoning, comprehensive planning, code enforcement, business licensing, economic development etc….). It is also not consistent with previous or current practice. The position of Building Official, a term taken from Section 104 of the International Building Code, should be consistent with the position currently known as the Development Manager. This is the position for which the stringent background and experience requirements should apply. The current Construction Manager meets these requirements. AALYSIS: To continue to allow this language to exist could complicate any litigation that the Building (construction) Division faces in the future. The proposal brings the code into conformance with current and past practice. FIACIAL IMPACT: None ALTERATIVES: Approve, modify or deny Attachment number 1 \nPage 1 of 2 Item # 20 RECOMMEDATIO: Approved REQUESTED AGEDA DATE: May 13, 2013 Attachment number 1 \nPage 2 of 2 Item # 20 Commission Meeting Agenda 5/21/2013 5:00 PM Approve the Capital Improvements Program Manager’s recommendation to select Modern Business as the furniture vendor for the Augusta, Georgia Municipal Building Renovations Project Department:Recreation, Parks and Facilities Caption:Motion to approve the Capital Improvement Program Manager’s recommendation to select Modern Business to supply and install the furniture for the Augusta, Georgia Municipal Building Renovations Project. (Approved by Public Services Committee May 13, 2013) Background:On Tuesday, April 23, 2013, two (2) compliant responses for Bid Item #13-129, Furniture for Augusta, GA Municipal Building Renovations were reviewed by Procurement with assistance from the Capital Improvement Program Manager’s Office. Bids were submitted for the 6th floor of the Municipal Building at this time. After selection of the successful bidder for the 6th floor furnishings, the remaining furniture will be purchased on State Contract by the successful bidder. Analysis:After review of the responses and the scope of services, the bid from Modern Business is the lowest responsible and responsive bid. Financial Impact:The Modern Business bid of $108,293.20 is within the Total FF&E budget of $1.8M. Alternatives:1) Approve the Capital Improvements Program Manager’s recommendation to select Modern Business as the furniture vendor for the Augusta, Georgia Municipal Building Renovations Project. 2) Reject the bids and rebid the Furniture which would have a negative impact on the project schedule and total project costs. Recommendation:Approve the Capital Improvements Program Manager’s recommendation to select Modern Business as the furniture vendor for the Augusta, GA Municipal Building Renovations Project.Cover Memo Item # 21 Funds are Available in the Following Accounts: GL 328-05-1120, JL 212-05-5101, OC 52-119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 21 Attachment number 1 \nPage 1 of 4 Item # 21 Attachment number 1 \nPage 2 of 4 Item # 21 Attachment number 1 \nPage 3 of 4 Item # 21 Attachment number 1 \nPage 4 of 4 Item # 21 Commission Meeting Agenda 5/21/2013 5:00 PM CBWDC Automation 2013 Department: Caption:Motion to approve award of the Agreement for Maintenance of the Building Automation Systems, Video Monitoring Systems and Life Safety Systems at the Charles B. Webster Detention Center (CBWDC) to Southeast Automated Systems in the amount of $53,470.00 as a sole source provider. (Approved by Public Services Committee May 13, 2013) Background:In 2010, we issued an RFP for maintenance of our building automation systems. The successful vendor was Southeast Automated Systems. Since that time, we have made substantial investments in converting the automation systems at the Municipal Building and LEC. All recent new construction including the Judicial Center, Webster Expansions (recently completed and the phase currently under construction), Sheriff’s Administration Building and the upcoming renovations to the Municipal Building incorporates building automation utilizing the system provided by Southeast in order to standardize for operational efficiency. Analysis:The automation system is web-based and allows significant flexibility in monitoring and diagnostics as we can do much of this from remote locations. Our long range plans include adding automation capabilities at additional locations for energy conservation and is much simpler and more cost effective if we standardize. The system in place will allow for open source bidding in the future. However, we do not recommend changing until the system installations currently under way are in place, operational and fully integrated. Considering the funds already invested in conversion to this system, the ongoing Commission activities at recently completed projects, and the new installations in progress, staff recommends engaging Southeast Automated Systems to perform maintenance on automation and fire/security alarm systems at the CBWDC in accordance with the attached proposal. The annual cost for this agreement is $20,095.00 for building automation and $33,375.00 for fire and security life safety alarms and closed circuit video. The total is $53,470.00 and is funded in 101-01-6213. Cover Memo Item # 22 Financial Impact:Total cost for systems maintenance at CBWDC is $53,470.00 Alternatives:1. Approve award of the Agreement for Maintenance of the Building Automation Systems, video monitoring systems and life safety systems at the Charles B. Webster Detention Center (CBWDC) to Southeast Automated Systems in the amount of $53,470.00 as a sole source provider. 2. Do not approve Recommendation:Approve award of the Agreement for Maintenance of the Building Automation Systems, video monitoring systems and life safety systems at the Charles B. Webster Detention Center (CBWDC) to Southeast Automated Systems in the amount of $53,470.00 as a sole source provider. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: 101-016213- 52.23112 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 22 Attachment number 1 \nPage 1 of 2 Item # 22 Attachment number 1 \nPage 2 of 2 Item # 22 Attachment number 2 \nPage 1 of 5 Item # 22 Attachment number 2 \nPage 2 of 5 Item # 22 Attachment number 2 \nPage 3 of 5 Item # 22 Attachment number 2 \nPage 4 of 5 Item # 22 Attachment number 2 \nPage 5 of 5 Item # 22 Commission Meeting Agenda 5/21/2013 5:00 PM Construction Materials Testing and NPDES Services for the Augusta GA Municipal Building Interior Renovations and Modernization Project Department:Recreation, Parks and Facilities Caption:Motion to approve entering into a contract with CARDNO ATC for Special Inspections and Construction Materials Testing associated with construction of the Augusta, GA Municipal Building Interior Renovations and Modernization Project and send to the Procurement Department for proper wording. (Approved by Public Services Committee May 13, 2013) Background:It is recommended that Construction Materials Testing services, along with Special Inspections services, be performed in accordance with Chapter 17 of the jurisdictional International Building Code. Proposals to perform Special Inspections and Construction Materials Testing and NPDES services were received from six (6) firms. Review and analysis of the five compliant proposals were performed by the Procurement Office, assisted by Capital Improvements Program Management (CIPM). The proposal from CARDNO ATC was judged to be in the best interest of the project and Augusta. Analysis:The referenced project is a complex project with an aggressive schedule. The project will benefit from the quality control enhancements that these “on call” services will provide to the project. The proposed materials testing and special inspections work will include the following: • Cast-in-place concrete (mix design review, plant inspections, reinforcing placement, compression tests, pile load testing, etc.). • Reinforcing steel (materials, placement, strength testing) • Structural Steel (materials verification, connections, etc.) • Mortar & grout strength tests • Concrete masonry (reinforcing, grout, etc.) • Engineered fill (material and compaction) • Anchor pull tests • Asphalt paving The services will be performed on an “on call” or “as needed” basis. Proposals were required to include a schedule of services, with uniform assumptions as far as quantities of each service. Thus the cost component of the proposals were fairly compared and scored. The contract will be established with the stated assumptions serving as a “Not to exceed” budget, with Cover Memo Item # 23 actual fees determined by actual quantities of tests/inspections, as determined by field conditions. Financial Impact:The services will be performed on an “as needed” basis. A “Not to Exceed” contract amount of $34,000.00. Alternatives:1. Approve execution of a contract with CARDNO ATC for SPECIAL INSPECTIONS AND MATERIAL TESTING services on the referenced project. 2. Eliminate Special Inspections and rely solely on Design Team and Project Management to perform quality control oversight. Recommendation:Motion to approve entering into a contract with CARDNO ATC services associated with construction of the AUGUSTA GA Municipal Building Interior Renovations and Modernization Project. Funds are Available in the Following Accounts: Municipal Building Renovations: JL: 212 05 5101 Ob Code: 52- 12119 GL: 328 05 1120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 23 Attachment number 1 \nPage 1 of 5 Item # 23 Attachment number 1 \nPage 2 of 5 Item # 23 Attachment number 1 \nPage 3 of 5 Item # 23 Attachment number 1 \nPage 4 of 5 Item # 23 Attachment number 1 \nPage 5 of 5 Item # 23 Commission Meeting Agenda 5/21/2013 5:00 PM FTA 5303 Metroplitan Transportation Planning Grant FY 2014 Department:Planning and Development Dept. Caption:Motion to approve the FTA 5303 Metropolitan Transportation Planning Grant for 2014. (Approved by Public Services Committee May 13, 2013) Background:The Secretary of Transportation and the Commissioner of the Georgia Department of Transportation are authorized to make grants for mass transportation projects. Analysis:It is required by the U. S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under Title 49 USC the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and other pertinent directives and the U. S. Department of Transportation requirements. Financial Impact:The contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local project costs. Alternatives:Approve or Deny Recommendation:Approve, if denied there will be no planning funds for transportation projects. Funds are Available in the Following Accounts: 220-01-6309 Salaries/benefits & supplies. REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 24 Law. Administrator. Clerk of Commission Cover Memo Item # 24 RESOLUTION Resolution authorizing the filing of an application with the Department of Transportation, United States of America, and the Georgia Department of Transportation for a grant under Title 49 U.S.C., Section 5303. WHEREAS, the Secretary of Transportation and the Commissioner of the Georgia Department of Transportation are authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local project costs; WHEREAS, it is required by the U. S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under Title 49 USC the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and other pertinent directives and the U. S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Woman Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that the definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultants and other services. NOW, THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION (1) That Deke Copenhaver, Mayor, is authorized to execute and file the application on behalf of the Augusta Planning & Development Department with the Georgia Department of Transportation to aid in the financing of a technical study grant to implement specific items of the FY 2014 Augusta Regional Transportation Study Unified Planning Work Program. (2) That Deke Copenhaver, Mayor, is authorized to execute and file with such application an assurance or any other documentation required by the U. S. Department of Transportation and Georgia Department of Transportation effectuating the purpose of this grant. (3) That Deke Copenhaver, Mayor, is authorized to furnish such additional information as the U. S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project. (4) That Deke Copenhaver, Mayor, is authorized to set forth and execute Minority Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and procedures in connection with the project's procurement needs. Attachment number 1 \nPage 1 of 2 Item # 24 5303 RESOLUTION FY 14 Page 2 of 2 RESOLUTION Adopted this ______ day of _____________, 2013 _____________________________________ David S. Copenhaver As its Mayor ATTEST: _____________________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta, Georgia Commission on _______________________, 2013 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the foregoing meeting(s). _________________________________ Lena J. Bonner Clerk of Commission Attachment number 1 \nPage 2 of 2 Item # 24 Commission Meeting Agenda 5/21/2013 5:00 PM LEC Automation 2013 Department:Recreation Parks and Facilities - Facilities Manager Caption:Motion to approve award of the Agreement for Maintenance of the Building Automation Systems, Video Monitoring Systems and Life Safety Systems at the Law Enforcement Center (LEC) to Southeast Automated Systems in the amount of $37,840.00 as a sole source provider. (Approved by Public Services Committee May 13, 2013) Background:In 2010, we issued an RFP for maintenance of our building automation systems. The successful vendor was Southeast Automated Systems. Since that time, we have made substantial investments in converting the automation systems at the Municipal Building and LEC. All recent new construction including the Judicial Center, Webster Expansions (recently completed and the phase currently under construction), Sheriff’s Administration Building and the upcoming renovations to the Municipal Building incorporates building automation utilizing the system provided by Southeast in order to standardize for operational efficiency. Analysis:The automation system is web-based and allows significant flexibility in monitoring and diagnostics as we can do much of this from remote locations. Our long range plans include adding automation capabilities at additional locations for energy conservation and is much simpler and more cost effective if we standardize. The system in place will allow for open source bidding in the future. However, we do not recommend changing until the system installations currently under way are in place, operational and fully integrated. Considering the funds already invested in conversion to this system, the ongoing Commission activities at recently completed projects, pending changes in occupancy at the LEC and the new installations in progress, staff recommends engaging Southeast Automated Systems to perform maintenance on automation and fire/security alarm systems at the LEC in accordance with the attached proposal. The annual cost for this agreement is $3,760.00 for building automation and $34,080.00 for fire and security life safety alarms and closed circuit video. The total is $37,840.00 and is funded in 101-01- Cover Memo Item # 25 6212. Financial Impact:Total cost for automation system maintenance at LEC is $37,840.00 Alternatives:1. Approve award of the Agreement for Maintenance of the Building Automation Systems, video monitoring systems and life safety systems at the Law Enforcement Center (LEC) to Southeast Automated Systems in the amount of $37,840.00 as a sole source provider. 2. Do not approve Recommendation:Approve award of the Agreement for Maintenance of the Building Automation Systems, video monitoring systems and life safety systems at the Law Enforcement Center (LEC) to Southeast Automated Systems in the amount of $37,840.00 as a sole source provider. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: 101-01-6212- 52.23112 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 25 Attachment number 1 \nPage 1 of 2 Item # 25 Attachment number 1 \nPage 2 of 2 Item # 25 Attachment number 2 \nPage 1 of 5 Item # 25 Attachment number 2 \nPage 2 of 5 Item # 25 Attachment number 2 \nPage 3 of 5 Item # 25 Attachment number 2 \nPage 4 of 5 Item # 25 Attachment number 2 \nPage 5 of 5 Item # 25 Commission Meeting Agenda 5/21/2013 5:00 PM Reimbursement of design fees for Apple Valley Park Community Center Department:Recreation, Parks and Facilities Caption:Motion to approve the reimbursement of design fees for Apple Valley Park Community Center. (Approved by Public Services Committee May 13, 2013) Background:CDBG funds were allocated and approved by the Augusta Commission in 2007 for Apple Valley Community Center design fees. The amount of the CDBG funds allocated was $60,000. The design documents were completed in 2008. Since 2007 when the initial phase of park development was dedicated, there have been no funds secured or appropriated for any additional development. Additional CDBG grants have been applied for and denied as well as funding requests for SPLOST VI, which no funds were allocated to Apple Valley Park. Analysis:Augusta Housing and Development Department has indicated that the CDBG program has implemented changes, in preventing activities from remaining open with no action for long time periods. Consequence, the City would have to start construction within six months and complete the project by the end of the year (2013), or, repay HUD the fees for design. The cost of construction for the facility designed to include all site work, contract administration, ffe, etc. is @ $2,000,000. Financial Impact:The amount of recapture required is $60,000. Alternatives:1. To approve the reimbursement of design fees to HUD in the amount of $60,000. 2. Move no action. Recommendation:1. To approve. Funds are Available in the Following Accounts: 272061474 - 6011110 Cover Memo Item # 26 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 26 Attachment number 1 \nPage 1 of 4 Item # 26 Attachment number 1 \nPage 2 of 4 Item # 26 Attachment number 1 \nPage 3 of 4 Item # 26 Attachment number 1 \nPage 4 of 4 Item # 26 Commission Meeting Agenda 5/21/2013 5:00 PM Ordinance Amendment - Secondhand Goods Department:Planning & Development Caption:Motion to approve amendments to Augusta-Richmond County Code Section 6-6 Secondhand Goods, Article 1 Brokers,so as to provide operating standards for brokers, pawnbrokers, dealers in precious metals or gems and itinerant dealers in precious metals or gems. (Approved in Commission meeting May 7, 2013 - second reading) Background:The current City code regulates a broker who is a person engaged in the business of buying or selling tangible personal property, goods or merchandise from persons other than manufacturers or business tax certified dealers; and a pawnbroker who is a person engaged in the business of loaning money at a fixed rate of interest in exchange for articles of personal property that are left as security. The code does not specifically regulate dealers in precious metals or gems, or itinerant dealers in precious metals or gems who both are engaged in the business of purchasing precious metals or gems or goods made from precious metals or gems from persons or sources other than manufacturers, manufacturers´ representatives, or other dealers in precious metals or gems. Analysis:The current City code requires that brokers and pawnbrokers complete a detailed application for a business tax certificate, pay a regulatory fee, obtain a business tax certificate, keep detailed records of transactions that can be inspected during business hours or at any reasonable time, and hold the merchandise for a minimum of three days for inspection by the Sheriff’s office…. While pawnbrokers and dealers in precious metals and gems provide a valuable service to citizens, they may also inadvertently provide opportunity for criminals to sell stolen property which can be easily and quickly disposed of. The pawn industry in Augusta currently processes approximately 3,800 transactions per month and the number of transactions has outgrown the Sheriff’s Office ability manually to effectively or efficiently process transactions and identify criminal activity....The most significant amendment to the code is the requirement for electronic reporting. The Cover Memo Item # 27 Sheriff’s office will provide to the business owner the software necessary to electronically report business transactions. The business owner will be required to purchase an electronic fingerprint reader. The amendments will provide an enhanced ability for the Sheriff’s Office to electronically monitor pawn transactions and transactions involving dealers in precious metals and gems, and to improve reporting procedures thus increasing the likelihood of identifying criminal activity and returning stolen property to its rightful owner. Financial Impact:The anticipated source of the funding for purchasing the software will be the asset forfeiture account. Alternatives:Do not approve. Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Item # 27 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6 CHAPTER 6, SECTION 6-6-1 THROUGH SECTION 6-6-36, TO PROVIDE OPERATING STANDARDS FOR BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND ITINERANT DEALERS IN PRECIOUS METALS OR GEMS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, Augusta, Georgia finds that while pawnbrokers and dealers in precious metals and gems provide a valuable service to citizens, they may also inadvertently provide opportunity for criminals to sell stolen property which can be easily and quickly disposed of; and WHEREAS, Augusta, Georgia also finds that in accordance with State law public safety regulation is warranted in transactions involving pawn brokers and dealers in precious metals and gems in order to locate stolen property, positively identify those responsible for disposing of stolen property and returning the property to its rightful owner; and WHEREAS, Augusta, Georgia further finds that the pawn industry in Augusta, Georgia currently processes approximately 3,800 transactions per month and the number of transactions has outgrown Augusta, Georgia’s ability manually to effectively or efficiently process transactions and identify criminal activity; and WHEREAS, the purpose of this ordinance is to provide an enhanced ability for the Sheriff’s Office to electronically monitor pawn transactions and transactions involving dealers in precious metals and gems, to improve reporting procedures thus increasing the likelihood of identifying criminal activity and returning stolen property to its rightful owner, to enhance regulations governing itinerant dealers in precious metals and gems, and to develop regulations to enforce the requirements of State law concerning dealers in precious metals and gems; and WHEREAS, Augusta, Georgia finds that by enacting this ordinance the Richmond County Sheriff’s Office will be better able to protect the property of citizens, identify and arrest those responsible for crimes, and increase public safety; NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND ITENERANT DEALERS IN PRECIOUS METALS OR GEMS OPEARATING WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. SECTION 6-6-1 THROUGH SECTION 6-6-15 OF AUGUSTA, GA. CODE TITLE SIX, CHAPTER SIX AS SET FORTH IN THE AUGUSTA, GA. CODE, ARE HEREBY AMENDED BY STRIKING THESE SECTIONS IN THEIR ENTIRETY. NEW Attachment number 1 \nPage 1 of 3 Item # 27 SECTIONS 6-6-1 THROUGH 6-6-36 ARE HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2013. __________________________ Attest:______________________________ David S. Copenhaver Lena J. Bonner, Clerk of Commission As its Mayor Seal: Attachment number 1 \nPage 2 of 3 Item # 27 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2013 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ Attachment number 1 \nPage 3 of 3 Item # 27 Chapter 6 SECONDHAND GOODS ARTICLE 1. BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND ITENERANT DEALERS IN PRECIOUS METALS OR GEMS. Sec. 6-6-1. Definitions. As used in this article, the following terms have the following meanings: (a) “Broker” means any person engaged, in whole or in part, in the business of buying or selling tangible personal property, goods or merchandise of any description from persons or sources other than manufacturers or business tax certified dealers. (b) “Dealer in precious metals or gems” means any person engaged at a permanent location in Richmond County in the business of purchasing precious metals or gems or goods made from precious metals or gems from persons or sources other than manufacturers, manufacturers´ representatives, or other dealers in precious metals or gems; or any person engaged in any other business if, in conjunction with such business, precious metals or gems or goods made from precious metals or gems are purchased from persons or sources other than manufacturers, manufacturers´ representatives, or other dealers in precious metals or gems where such purchase is for resale in its original form or as changed by remounting, melting, re-forming, remolding, or recasting or for resale as scrap or in bulk. (c) “Electronic Reporting System” means a computer based system, as specified by the Sheriff, which is designed to record and transmit data and information electronically. (d) “Fingerprint requirement” means each person selling any property shall submit to having the fingerprint of the right hand thumb, unless such thumb is missing, in which event the print of the next finger in existence on the right hand shall be obtained with a notation as to the exact finger printed. The fingerprint shall be imprinted onto the transaction form in the designated area along with the signature of the person selling the property. The fingerprint must be clear and legible. In the event that more than one transaction form is required, a fingerprint and signature will be obtained for each form. Fingerprints and the information required herein shall be obtained each time such person pledges, trades, pawns, exchanges, or sells any property. The fingerprint shall be taken with a digital reader and uploaded to an electronic reporting system required by the Sheriff. Fingerprint reader model is specified by the Sheriff’s Office. Attachment number 2 \nPage 1 of 16 Item # 27 (e) “Gems” means any precious or semiprecious stone which is cut and polished. (f) “Itinerant Dealer in Precious Metals or Gems” means a person who, due to the temporary manner in which the business is operated, is considered a ‘transient vendor’ and is required to have an occupation tax certificate to operate a business in Augusta, Georgia as required in 6-5-3, and who enters Augusta, Georgia on a temporary, itinerant basis for a period of time not more than 15 days and advertises by any form of media communication to the public that it will buy, sell or otherwise trade in and receive precious metals or gems at a nonpermanent location within Augusta, Georgia. (g) "Nonpermanent location" means any location designated to be used to conduct a business engaged in dealing in precious metals or gems by an itinerant merchant, in any temporary place, including but not limited to hotels or motels, any movable vehicle, or other temporary or movable structure to be used to conduct such business for a limited or specific time. (h) “Numismatic coins” means coins whose value as collectors´ items exceeds the value of the content of the precious metals in the coins. (i) "Pawnbroker" means any person engaged in whole or in part in the business of lending money on the security of pledged goods, or in the business of purchasing tangible personal property on the condition that it may be redeemed or repurchased by the seller for a fixed price within a fixed period of time, or in the business of purchasing tangible personal property from persons or sources other than manufacturers or licensed dealers as a part of or in conjunction with the business activities described in this section. (j) “Pawn or pledge” means a bailment of personal property as security for any debt or engagement, redeemable upon certain terms and with the power of sale on default. (k) “Pawnshop” means any business wherein a substantial part thereof is to take or receive, by way of pledge, pawn, consignment or exchange, any goods, wares, merchandise, or any kind of personal property whatever, as security for the repayment of money lent thereon. (l) “Pawnshop transaction” means to take or receive any article of property or, from any customer, by pawning, pledging, trading, exchanging, purchasing, or other means. (m) “Person” means an individual, partnership, corporation, joint venture, trust, association or any other legal entity however organized. Attachment number 2 \nPage 2 of 16 Item # 27 (n) “Precious metals” means gold, silver, or platinum or any alloy containing gold, silver, or platinum. (o) “Proper identification” means any one of the following: (1) A Georgia driver's license which was properly issued by the appropriate state agency; (2) A valid Georgia voter identification card or other valid identification card issued by a branch, department, agency, or entity of the State of Georgia, any other state, or the United States authorized by law to issue personal identification, provided that such identification card contains a photograph of the customer; (3) A valid United States passport; (4) A valid employee identification card containing a photograph of the customer and issued by any branch, department, agency, or entity of the United States government, this state, or any county, municipality, board, authority, or other entity of this state; (5) A valid United States military identification card, provided that such identification card contains a photograph of the customer; or (6) A valid tribal identification card containing a photograph of the customer. (p) “Third party administrator” means any individual, business or corporation designated by the Sheriff to administer the reporting requirements of this ordinance. Sec. 6-6-2. Responsibility for Enforcement. The Richmond County Sheriff’s Office shall have the responsibility for the enforcement of this article. The Sheriff, or his representative, shall have the authority to inspect establishments licensed under this chapter during the hours in which the premises are open for business. These inspections shall be made for the purpose of verifying compliance with the requirements of this chapter and state law. This section is not intended to limit the authority of any other Augusta, Georgia officer or employee to conduct inspections authorized by other provisions of the Augusta, GA Code. Sec. 6-6-3. Business tax certificate required. Any person, firm or corporation who does business in Richmond County as a Broker, Pawnbroker, Dealer in Precious Metals or Gems, or Itinerant Dealers in Precious Metals or Gems shall, before engaging in such business, obtain a business tax certificate in accordance with Title 2, Chapter 1 of the Augusta- Richmond County Code. Attachment number 2 \nPage 3 of 16 Item # 27 Sec. 6-6-4. Requirements of this Article in addition to requirements of Title 2, Chapter 1. The provisions of this Chapter are intended to augment and be in addition to the provisions of Title 2, Chapter 1 (Business Tax Certificate). Where this chapter imposes a greater restriction upon persons, premises, businesses or practices than is imposed by Title 2, Chapter 1, this chapter shall control. Sec. 6-6-5. Compliance with State Law. Nothing in this Chapter shall relieve pawnbrokers or dealers in precious metals or gems from the necessity of complying with state law. Sec. 6-6-6. Application: Broker, Pawnbroker, Dealer in Precious Metals or Gems, Itinerant Dealers in Precious Metals or Gems. The application for said business shall be signed and dated by the applicant and contain answers to the following questions: (a) What is the kind of business to be operated? (b) What is the name of the business? (c) What is the location where such business is proposed to be carried on and the telephone number of said location? (d) What is the name of the applicant for the business tax certificate, and the home address and telephone number of said applicant? (e) Where has applicant resided for the six (6) months preceding the date of this application? (f) What was the applicant’s previous home address, and how long was applicant a resident there? (g) What is the Social Security number of said applicant? (h) What are the names and addresses of all persons having an interest in said business? (i) What interests do such persons have? (j) Who is the landlord or owner of said location, and what is the address and telephone number of said landlord or owner? (k) Has the applicant or any person connected with or having an interest in said business: (1) Been charged or convicted of any violation of law (other than minor traffic violations) in any locality? (2) Served time in prison, or other correctional institution? (l) If the answer to section (1) of the above question is ‘yes’, state circumstances in detail. Information must be complete as to dates, charges, court of jurisdiction, and disposition for each person. If the answer to section (2) of the above question is ‘yes’, state circumstances in detail. Information must be complete as to charge on which convicted, name of prison or correctional institution, length of time served, date of release from prison or correctional institution, or whether on probate or parole, and the terms thereof. Attachment number 2 \nPage 4 of 16 Item # 27 (m) Give the name, home address and telephone number and place of employment of two (2) persons who are residents of this county, who are familiar with your character and reputation. All of the foregoing information is hereby given and all of the foregoing statements are hereby made on oath, willfully, knowingly, and absolutely, and the same is and are hereby sworn to be true under penalty for false swearing, as provided by law. Applicant’s Signature Sworn to and subscribed before me, this day of 20___ . Notary Public Sec. 6-6-7. Regulatory fee. Any person, firm or corporation who does business in Augusta-Richmond County as a Broker, Pawnbroker, Dealer in Precious Metals or Gems, Itinerant Dealers in Precious Metals or Gems shall, before engaging in such business, pay such regulatory fee as is provided in section 2-1-3(c) of the Augusta-Richmond County Code. Sec. 6-6-8. Right of suspension by Planning and Development Department: Revocation. The Planning and Development Department shall have the right to immediately suspend, for cause, any business tax certificate issued under this article whenever a person, firm or corporation doing business shall deviate from the normal operation for which the business tax certificate was obtained or fails in performance to meet the required regulations and code as set forth by the Planning and Development Department, Sheriff’s office or Health department; or violates any law or ordinance of the United States, or the state or Augusta, Georgia, in pursuance of such business conducted under such business tax certificate; or when it shall be proven before the Planning and Development Department that there is a violation of a nuisance law; or when the health, morals, interests and convenience of the public demand the suspension of such business tax certificate. The Planning and Development Department shall report the suspension of such business tax certificate to the next regular or called meeting of the Commission, and shall provide the licensee with at least three (3) days’ notice of said meeting, at which meeting the licensee may make such showing as he/she may deem proper. After a hearing, Commission shall either continue the suspension, place the license on probation, permanently revoke the license, or restore the license such that it remains in full force. A license granted hereunder shall also be subject to revocation for cause, either with or without a prior suspension of the license. Whenever, in the opinion of the Planning and Development Department, there is cause to revoke the license, a written notice of intention to revoke it shall be furnished the holder thereof three (3) days before a regular or called meeting of the Commission at which time the holder of the license may make such showing as he/she may deem proper. After a hearing, the Commission may revoke the license Attachment number 2 \nPage 5 of 16 Item # 27 if, in its discretion, it is in the best interest, peace and good order of Augusta, Georgia, or there has been any violation of the ordinances and code of Augusta, Georgia, or the laws of the State of Georgia or the United States in the conduct of the place of business. Sec. 6-6-9. Conduct of business. The following rules and regulations are hereby established, and shall govern the conduct and operation of every such place of business, and every person owning and operating such place of business. Sec. 6-6-10. Daily Electronic Reporting. (a) All businesses regulated by this article shall make correct and truthful entries of information as required by the applicable Section as soon after the transaction as possible and in no event more than one hour after the applicable time set for closing of the business. The daily electronic reporting shall be by an electronic reporting system required by the Sheriff. Every pawnshop shall enter each transaction as it occurs into the electronic reporting system via the internet to the administrator of the electronic reporting system. The administrator of the electronic reporting system will electronically transmit all transactions to the police department. (b) In the event that the electronic reporting system becomes temporarily or permanently disabled, businesses will be notified as soon as possible by the Sheriff’s Office. In this event, the businesses will be required to make records of transactions in paper form as prescribed by the Sheriff’s Office. Such paper forms must include all information required under the applicable Section related to the business. Businesses shall be responsible for maintaining an adequate inventory of these forms. (c) The Sheriff shall select and provide the required electronic reporting system software, and designate the required fingerprint reader model to be purchased by the business. Sec. 6-6-11. Recordkeeping Requirements. Brokers and Pawnbrokers. All Brokers and Pawnbrokers shall maintain records documenting all pawnshop transactions as follows: (a) At the time of the actual transaction pawnbrokers shall complete the transaction form designated by the Sheriff. A pawnbroker shall maintain a copy of the completed transaction form on the licensed premises for at least 1 year after the date of the transaction. However, the pawnbroker shall maintain a copy of the transaction form either on premise or off premise at a location within Richmond County approved by the Sheriff for not less than 4 years. Such records may be kept electronically as long as a copy of the electronic records can be provided to the Sheriff or other law enforcement agency upon demand. (b) The record required above shall contain: Attachment number 2 \nPage 6 of 16 Item # 27 (1) The time, date, and place of the transaction. (2) A complete and accurate description of the goods acquired, including the following information, if applicable: a. Brand name. b. Model number. c. Manufacturer's serial number. d. Size. e. Color, as apparent to the untrained eye. f. Precious metal type, weight, and content if known, as well as a digital photograph. g. Gemstone description, including the number of stones, if applicable, as well as a digital photograph. h. In the case of firearms, the type of action, caliber or gauge, number of barrels, barrel length, and finish. i. Any other unique identifying marks, numbers, or letters. j. The price paid for the goods purchased. k. A digital photograph of the items purchased. (3) The Broker and Pawnbroker shall require verification of identification of the person from whom the goods are acquired by accepting only proper identification as defined herein, as well as a description of the person including: a. Full name, current residential address, workplace, and home and work phone numbers. b. Height, weight, date of birth, race, gender, hair color, eye color, and any other identifying marks. c. A Photo copy of the seller’s proper identification. d. A digital reader fingerprint of the seller’s right hand thumb (see fingerprint definition). The digital fingerprint file shall be uploaded to an electronic reporting system required by the Sheriff . (4) The record shall contain the type of identification exhibited, the issuing agency, and the number thereon. (5) The seller shall sign a statement verifying that the seller is the rightful owner of the goods or is entitled to sell, consign, or trade the goods. (6) Any other information required by the format designated by the Sheriff. Sec. 6-6-12. Daily accurate report; false statements. (a) Every Broker and Pawnbroker, his employees or agents, shall make correct and truthful entries of the above-required information in the daily electronic reporting required in Section 6-6-10. (b) It shall be unlawful for person engaged in the business of pawnbroker to make any false entry in any report. Any person making any willfully false or misleading statements in the report shall be punished as provided in section 6-6-22. Attachment number 2 \nPage 7 of 16 Item # 27 Sec. 6-6-13. Minors. It is unlawful for any broker, pawnbroker, or agent or employee thereof to receive any article in pawn or purchase any article for resale from any person under 17 years of age. Sec. 6-6-14. Pawnbrokers; bond required. In addition to the business tax certificate required by section 6-6-3 herein, it shall be unlawful for any person to engage in the business of pawn broking within Richmond County without giving bond, with two (2) good and approved securities, in the sum of five thousand dollars ($5,000.00), conditioned to make good all damages sustained by the carelessness, neglect or unfair dealing of such licensee. Sec. 6-6-15. Premises open to Sheriff. Every Broker and Pawnbroker shall admit to his premises any Sheriff’s deputy, who in the performance of official lawful duties as prescribed by the Sheriff may desire at any time to search for articles missing or stolen, or to make any inspection authorized by this article, without the formality of a search warrant. Sec. 6-6-16. Inspection of pledges and purchases and records. All articles pledged or sold to pawnbrokers shall, at all times, be subject to inspection and examination by the Sheriff. All records required to be kept by this chapter or by policies of the Sheriff‘s Office shall be subject to inspection and examination by the Sheriff. Sec. 6-6-17. Goods held for 30 days; law enforcement holds. a) Any pawnbroker or person operating under a pawnbroker's license who takes goods on pawn or buys goods, taking full title thereto, the word "goods" being used in the broadest sense and including all kinds of personal property, shall hold the goods so taken in pawn or purchase for at least 30 days before disposing of the goods by sale, transfer, shipment or otherwise. b) The Richmond County Sheriff’s Office has the authority to place property that is the subject of law enforcement investigation on "law enforcement hold." In that event, the Richmond County Sheriff’s Office shall notify the pawnbroker of the need for a police hold and identify all property subject to the police hold. Upon notification, it shall be the responsibility of the pawnbroker to maintain the subject property until such time as the property is released from law enforcement hold status or the property is confiscated as evidence. Sec. 6-6-18. Pawnbrokers; amount of loan. Upon all articles pawned the pawnbroker may advance such sum and for such time as may be agreed on with the pawner. Sec. 6-6-19. Sale of unredeemed articles; pawner's right of redemption. Attachment number 2 \nPage 8 of 16 Item # 27 Upon the failure of the pawner to redeem the articles pledged at the time agreed on, the pawnbroker may, after the expiration of 30 days, sell such articles; provided, that six (6) daily notices of sale are given through two (2) newspapers; provided, further, that the pawner shall have the privilege of redeeming such articles up to the time of the sale. Sec. 6-6-20. Pawn tickets. It shall be unlawful for any pawnbroker to fail to deliver to the pawner, at the time of the pawning, a certificate or ticket, numbered to correspond with the number and description in the record he is required by this chapter to keep. Sec. 6-6-21. Sign. It shall be unlawful for any pawnbroker to fail to affix the usual pawnbroker's sign, a three-ball pendant, to his place of business, within five days after receiving his pawnbroker's business tax certificate. Sec. 6-6-22. Money lenders, except banks and like institutions, as pawnbrokers. Any person, except banks and other institutions of like character regulated and licensed solely by the state, lending money on or purchasing personal property from individuals, shall be classed as pawnbrokers and shall pay the fee required of pawnbrokers, and shall make daily reports to the Sheriff's Office of such loans or purchases, and shall in all other respects be subject to and governed by the provisions of this article regulating the business of a pawnbroker. Sec. 6-6-23. Penalties. (a) Any person running a business as a Broker or Pawnbroker, or any employee or agent thereof, shall be punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory permit of the pawnbroker violating the provisions of any law or ordinance pertaining to pawnbrokers. (b) Any person running a business dealing in precious metals or gems, or any employee or agent thereof, violating any of the provisions of this chapter shall be punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory permit of the dealer in precious metals or gems violating the provisions of any law or ordinance pertaining to dealers in precious metals or gems. (c) Any person running a business as an itinerant merchant dealing in precious metals or gems, or any employee or agent thereof, violating any of the provisions of this chapter shall be punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory permit of the itinerant merchant dealing in precious metals or gems violating the provisions of any law or ordinance pertaining to dealers in precious metals or gems. Sec. 6-6-24. Notice of intent to conduct business. Attachment number 2 \nPage 9 of 16 Item # 27 (a) Business Tax Certificate Required. Any person, firm or corporation who does business in Richmond County as Dealers in Precious Metals or Gems shall, before engaging in such business, obtain a business tax certificate in accordance with §6- 6-3 and §6-6-4 of the Augusta, GA Code. Sec. 6-6-25. Dealers in Precious Metals or Gems; Registration and Regulatory Permit Required. (a) No person shall engage in business as a dealer in precious metals or gems until he has registered as a dealer in precious metals or gems for each separate place of business with the Richmond County Sheriff’s Office and has applied for a regulatory permit to operate said business in Richmond County. The registration and permit application shall be in writing and shall be sworn to or affirmed by the dealer in precious metals or gems on a form as prescribed by the Sheriff’s Office. (b) The registration and permit application shall contain the full name, business address, home address and date of birth of the dealer together with the full names, home addresses, and dates of birth of all other persons having an ownership interest or actually employed in the business other than publicly held corporations. In the case of a corporation, this list shall include full names, dates of birth and titles of corporate officers and owners of ten or more percent of the common or preferred stock. (c) No person shall be eligible for a regulatory permit or to register as a dealer in precious metals or gems if any owner, manager, employee or stockholder, other than stockholders owning less than 10 percent of the outstanding shares of a publicly held corporation, has been convicted of a felony under the laws of this state or any other state or the United States. This subsection shall not apply to any person who has been convicted of a felony after ten years have expired from the date of completion of the felony sentence. Prior to the issuance of an occupation tax certificate and the regulatory permit, a background investigation shall be required for the stockholders, owner(s), manager(s), and employee(s). If the eligibility requirements are met, then the occupation tax certificate and the regulatory permit shall be issued, and the registration allowed. (d) Such occupation tax certificate and regulatory permit shall be for the calendar year and must be renewed prior to the expiration date. All independent contractors must have the certificates and permits required by this chapter. In addition, each applicant shall pay an initial registration fee to the Richmond County Sheriff’s Office of $25.00 to cover the cost of registering such persons. The registration shall be renewed annually upon presentation of a current tax certificate and regulatory permit by the dealer. (e) It shall be the responsibility of the Planning and Development Department to issue and receive payment for the occupation tax certificate. (f) It shall be the responsibility of the Sheriff or designee to issue and receive payment for the regulatory permit. The cost of the regulatory permit shall be $25.00 for each individual listed on the application and shall be used to cover the Attachment number 2 \nPage 10 of 16 Item # 27 cost of the criminal history(s) and background investigation of the applicant(s) investigation in addition to any fees charged by the State. The Director of Planning and Development or his designated representative shall submit the application after filing to the Sheriff’s Office. Each applicant authorizes the Sheriff’s Office and its agents to secure from any court, law enforcement agency, or other public agency his criminal history and the criminal history of all individuals required to be listed on the application, including but not limited to sole proprietor, partners, members, corporate officers, stockholders, and managers, and authorizes Augusta, Georgia to use such information in determining whether the license applied for shall be issued. Each applicant waives any right that he would otherwise have to preclude Augusta, Georgia or its agents from obtaining and using such information and each applicant further waives any liability of Augusta, Georgia or its agents for obtaining and using such information, and agrees to indemnify and hold Augusta, Georgia harmless against the claims of any person listed by the applicant on the application and by doing so has authorized Augusta, Georgia to investigate. The Sheriff’s Office shall make an arrest and conviction investigation concerning any applicants hereunder and all individuals required to be listed on the application, including but not limited to sole proprietor, partners, LLC members, corporate officers, corporate stockholders, and managers. The Sheriff’s Office shall submit the results of the investigation to the Director of Planning and Development or his designated representative within 30 days of submission. (g) All applications shall contain the address of the premises upon which the business is conducted and the zoning classification of the premises. (h) Each dealer shall be required to notify the Richmond County Sheriff’s Office in writing within seven calendar days of any change of address of the dealer or business or any change of ownership in the business. A copy of the change of address or ownership in the business shall be transmitted to the sheriff of the county within seven days of the notification. Sec. 6-6-26. Recordkeeping Requirements. (a) Every dealer in precious metals or gems shall maintain a record, in permanent form, in which shall be entered at the time of each purchase of precious metals or gems or goods made from precious metals or gems the following: (1) The date and time of the purchase; (2) The name of the person making the purchase from the seller; (3) The name, age, and address of the seller of the items purchased and the distinctive number from such seller´s driver´s license or other proper identification as defined herein, containing a photo of the seller; (4) A photocopy of the seller’s proper identification. (5) A digital reader fingerprint of the seller’s right hand thumb (see fingerprint definition). The digital fingerprint file shall be uploaded to an electronic reporting system required by the Sheriff. Attachment number 2 \nPage 11 of 16 Item # 27 (6) A clear and accurate identification and description of the purchased goods, including the serial, model, or other number, and all identifying marks inscribed thereon as well as a digital photograph. If a criminal investigation occurs, the dealer in precious metals and gems shall, upon request, provide a clear and legible copy of the image to the appropriate law enforcement agency. (7) The price paid for the goods purchased; (8) The number of the check issued for the purchase price, if payment is made by check; and (9) The signature of the seller. (b) The permanent record required by this Code section shall be in legible English. Entries shall appear in chronological order. No blank lines may be left between entries. No obliterations, alterations, or erasures may be made. Corrections shall be made by striking through the entry without destroying its legibility. The record shall be maintained for each purchase of precious metals or gems or goods made from precious metals or gems for at least one year on-site or for at least two years off-site at a location within Richmond County approved by the Sheriff. Such records may be kept electronically as long as a copy of the electronic records can be provided to the Richmond County Sheriff’s Office or other law enforcement agency upon demand. The record shall be open to the inspection of any duly authorized law enforcement officer during the ordinary hours of business or at any reasonable time. (c) Dealers exclusively engaged in buying or exchanging for merchandise scrap dental gold and silver from licensed dentists by registered or certified mail or statutory overnight delivery may record the post office record of the mailed parcel in lieu of the seller´s age and proper identification as required in paragraph (3) of subsection (a) of this Code section and in lieu of the seller´s signature as required in paragraph (7) of subsection (a) of this Code section. Sec. 6-6-27. Daily electronic reporting required. (a) Every dealer in precious metals or gems shall comply with the requirements for daily electronic reporting as set forth in Section 6-6-10. The daily electronic reports shall contain the information required in Section 6-6-26(a) (1)-(9) in a form approved or prescribed by the Sheriff of all precious metals or gems or goods made from precious metals or gems purchased on the day of the report. (b) All reports shall be maintained in a secure location under the direct supervision of the appropriate Sheriff’s officer. All reports shall be available for inspection only for law enforcement purposes as provided in O.C.G.A. Section 43-37-4(b). (c) Any Sheriff’s officer may, in his discretion, authorize any person who demonstrates theft of precious metals or gems by the presenting of an incident report or other similar document to inspect the reports at the Sheriff’s Office in an effort to locate stolen property. Attachment number 2 \nPage 12 of 16 Item # 27 Sec. 6-6-28. Unlawful activities. (a) It shall be unlawful for any dealer in precious metals or gems or any agent or employee of a dealer in precious metals or gems who makes purchases of precious metals or gems or of goods made from precious metals or gems to: (1) Make any false statement in the permit application and registration provided for in Section 6-6-25; (2) fail to maintain and make entries in the permanent record as required by Section 6-6-26; (3) make any false entry in such permanent record; (4) Falsify, obliterate, destroy, or remove from the place of business such permanent record; (5) Refuse to allow any duly authorized law enforcement officer to inspect such permanent record, or any precious metals or gems or goods made from precious metals or gems in his possession, during the ordinary hours of business or at any reasonable time; (6) Sell, exchange, or remove from the legal possession of the buyer, or to alter the form of, any precious metals or gems or goods made from precious metals or gems purchased by remounting, melting, cutting up, or otherwise altering the original form until at least 10 calendar days have elapsed from the time of purchase or acquisition; (7) Fail to make the report as required in this Article; or (8) Purchase any precious metals or gems from any person under 17 years of age. (b) It shall be unlawful for any person to advertise or transact business as a dealer in precious metals or gems without first registering and obtaining the regulatory permit pursuant to the requirements of this Article. (c) It shall be unlawful for any dealer in precious metals or gems to purchase precious metals in a melted or smelted state unless the purchase is from a registered dealer in precious metals or gems. (d) If any Sheriff’s officer has probable cause to believe that precious metals or gems have been stolen, he may give notice in writing to the dealer to retain the precious metals or gems for an additional 15 days; and it shall be unlawful for the dealer to dispose of the property unless the notice is revoked in writing within the 15 day period. Sec. 6-6-29. Applicability of Article. (a) This Article shall not apply to any precious metals or gems containing precious metals or gems obtained from industrial producers, manufacturers, licensed dealers, or distributors. (b) This Article shall not apply to dealers exclusively engaged in the sale or exchange of numismatic coins or to transactions exclusively involving numismatic coins or other coinage. Attachment number 2 \nPage 13 of 16 Item # 27 Sec. 6-6-30. Itinerant Dealers in Precious Metals or Gems. Applicability. This section shall be applicable to all itinerant dealers of precious metals or gems, whether their sales, trades and purchases are at retail or wholesale or by any form of pawn. Specifically excluded are wholesalers, buyers and sellers who sell, trade and deal only with mercantile establishments or purchase precious metals or gems from manufacturers, manufacturer’s representatives, or other dealers in precious metals or gems. Sec. 6-6-31. Notice of intent to conduct business. (a) Business Tax Certificate Required. Any person, firm or corporation who does business in Richmond County as an Itinerant Dealers in Precious Metals or Gems shall, before engaging in such business, obtain a business tax certificate in accordance with §6-6-3 and §6-6-4 of the Augusta, GA Code. (b) Permit required. It shall be unlawful for any person to engage in activities as an itinerant dealer in precious metals or gems in Richmond County without having obtained a valid permit for each separate location and for each person engaging in said activities. Prior to advertising any buying, selling, trading or otherwise dealing in precious metals or gems, an itinerant dealer shall, at least 3 business days prior to the initial advertising, file with the Sheriff’s Office an application for a regulatory permit to conduct the business of itinerant dealer in precious metals or gems in Richmond County. (c) Such application shall include the following: (1) Full name of the person, group or association, and its address; (2) The name of the person who will be conducting business in Richmond County and his home address, including proper identification as defined; (3) The length of the stay in Richmond County, including the dates of opening and closing, at each fixed location not to exceed 15 days; (4) The fingerprints of the person or persons who will be conducting such business in Richmond County; and (5) Where the business will be conducted, and during what hours; except that no itinerant dealers in precious metals or gems shall operate at any location in Richmond County between the hours of 6:00 p.m. and 8:00 a.m. Monday through Saturday or during any hours on Sunday. (d) No person who has been convicted of a felony under the laws of this state or any other state of the United States shall be eligible to receive a regulatory permit to conduct business as an itinerant merchant of precious metals or gems within Richmond County. This paragraph shall not apply to any person who has been convicted of a felony after ten years have expired from the date of completion of the felony sentence. Prior to the issuance of the regulatory permit, a background investigation shall be required for each person who will be conducting business in Richmond County. If the eligibility requirements are met, then the regulatory permit shall be issued for each person meeting the requirements. The provisions of Section 6-6-25(f) shall apply to the background investigation required herein. Attachment number 2 \nPage 14 of 16 Item # 27 (e) Each regulatory permit issued pursuant to this section shall be nontransferable and valid for period of time listed by the applicant in response to paragraph (c) (3) above, not to exceed 15 days. (f) Every itinerant dealer shall admit to the premises where business is being conducted any Sheriff’s officer, who in the performance of official lawful duties as prescribed by the Sheriff, may desire at any time to search for articles missing or stolen, or to make any inspection of records authorized by this chapter, without the formality of a search warrant. Sec. 6-6-32. Records. All itinerant dealers, both salesmen and buyers, of precious metals or gems shall keep records wherein shall be entered an accurate description of all property pledged, traded or sold by them. Such description shall include to the extent possible the name or the make of the article, any identifying mark or number, and a statement of the kind of material of which it is made. In such records there shall be entered also the full name and address of the person by whom same was deposited or sold, and the time when the same was done, and the name, address, date of birth and drivers' license number of seller; and a photocopy of the proper identification. In the event the seller does not have a drivers' license, other proper identification as defined shall be required and photocopied. All purchased items shall be digitally photographed. These entries shall be made as soon after the transaction as is possible but in no event more than one hour after the time given for daily close of business in Section 6-6-31(c)(5) above. Such records may be kept electronically as long as a copy of the electronic records can be provided to the Richmond County Sheriff or other law enforcement agency upon demand. Sec. 6-6-33. Daily Accurate Report to police. Every traveling and itinerant dealer shall make a report to the Sheriff’s Office, as required in Section 6-6-10 (Daily Electronic Reporting). The report shall be in such form as may be prescribed by the Sheriff, of all property pledged, traded, bought or sold during the period of operation in Richmond County, and shall show the name and address of any person who bought, sold, traded or otherwise disposed of or received any item; the date and time of the transaction; the amount paid or advanced, or the item traded; the full description of articles, including kind, style, material, color, design, kind and number of stones in jewelry; and all identifying names, ranks, and numbers; and a description of persons trading, buying, selling or pawning, including the name, address, race, weight, height, photocopy of proper ID and digital thumbprint of said person. (See fingerprint requirement). Sec. 6-6-34. Surrender of stolen property. In the event it is determined that any item bought, sold or traded to, or received by the itinerant dealer, salesman or buyer is the subject of any theft of crime, the Attachment number 2 \nPage 15 of 16 Item # 27 dealer, salesman or itinerant buyer shall, upon demand of the Sheriff , surrender the same to the Sheriff’s Office. Sec. 6-6-35. Holding period. Every item covered by this section which is purchased from one seller shall be separately packaged, or kept separately, and not intermingled or confused with items purchased from another seller, for a period of thirty days following the purchase of such item. No person engaging in the purchase of precious metals or items as defined this chapter shall sell or otherwise dispose, permit the sale or disposal, remove or permit to be removed from the license holder's place of business, intermingle with other jewelry or stones, alter, change, deface or permit the same of any such precious metals or stones purchased, until after the expiration of thirty days from the date of purchase. Sec. 6-6-36. Unlawful activities. It is unlawful for any itinerant dealer of precious metals or gems to purchase any precious metals or gems from any person under 17 years of age. Attachment number 2 \nPage 16 of 16 Item # 27 Commission Meeting Agenda 5/21/2013 5:00 PM Contract Award of Bid Package #3 (Structural Steel and Concrete) for the Augusta Georgia Municipal Building Renovations and Modernization. Department:Recreation, Parks and Facilities Caption:Motion to provide authorization to Turner Construction Company to award Bid Package #3, in the amount of $1,968,792.00, which provides the Structural Steel and Concrete for the Augusta Georgia Municipal Building Renovations and Modernization. (No recommendation from Public Services Committee May 13, 2013) Background:Turner Construction Company was selected under RFQ 10-195 as the Construction Manager at Risk for the Augusta Georgia Municipal Building Renovations and Modernization. This is the third bid package completed by the Design team, led by Virgo Gambill Architects. Bids were accepted and reviewed by Turner Construction Company, Virgo Gambill Architects, and the CIPM. Analysis:The following are the lowest responsive, responsible bidders, as determined by Turner Construction Company to perform the work. The Subcontractors pursuant to Exhibit G-1 are as follows: Structural Steel:Macuch Steel Augusta, GA Concrete:Atlantic Concrete, Evans, GA The Scope of Work includes all work associated with the Structural Steel and Concrete and is within the budgeted amount that was estimated for this scope of the work. Turner Construction Company has included the bid summary and bid proposals as back-up to support this. Financial Impact:The amount for Bid Package #3 is a component of the Guaranteed Maximum Price (GMP), which is scheduled to be established and approved in March of 2013. The total GMP is currently budgeted to not exceed $23,415,885. Alternatives:Wait until the Guaranteed Maximum Price is established, which will delay the completion of the facility. Recommendation:Provide authorization to Turner Construction Company to award Cover Memo Item # 28 Bid Package #3, thus facilitating the start of construction for the Municipal Building Renovations and Modernization. Funds are Available in the Following Accounts: Augusta Georgia Municipal Building Renovations and Modernization: GL –328-05-1120; JL – 52-12119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 28 Attachment number 1 \nPage 1 of 1 Item # 28 Attachment number 2 \nPage 1 of 9 Item # 28 Attachment number 2 \nPage 2 of 9 Item # 28 Attachment number 2 \nPage 3 of 9 Item # 28 Attachment number 2 \nPage 4 of 9 Item # 28 Attachment number 2 \nPage 5 of 9 Item # 28 Attachment number 2 \nPage 6 of 9 Item # 28 Attachment number 2 \nPage 7 of 9 Item # 28 Attachment number 2 \nPage 8 of 9 Item # 28 Attachment number 2 \nPage 9 of 9 Item # 28 Attachment number 3 \nPage 1 of 1 Item # 28 Attachment number 4 \nPage 1 of 1 Item # 28 Attachment number 5 \nPage 1 of 1 Item # 28 Attachment number 6 \nPage 1 of 2 Item # 28 Attachment number 6 \nPage 2 of 2 Item # 28 Attachment number 7 \nPage 1 of 11 Item # 28 Attachment number 7 \nPage 2 of 11 Item # 28 Attachment number 7 \nPage 3 of 11 Item # 28 Attachment number 7 \nPage 4 of 11 Item # 28 Attachment number 7 \nPage 5 of 11 Item # 28 Attachment number 7 \nPage 6 of 11 Item # 28 Attachment number 7 \nPage 7 of 11 Item # 28 Attachment number 7 \nPage 8 of 11 Item # 28 Attachment number 7 \nPage 9 of 11 Item # 28 Attachment number 7 \nPage 10 of 11 Item # 28 Attachment number 7 \nPage 11 of 11 Item # 28 Attachment number 8 \nPage 1 of 15 Item # 28 Attachment number 8 \nPage 2 of 15 Item # 28 Attachment number 8 \nPage 3 of 15 Item # 28 Attachment number 8 \nPage 4 of 15 Item # 28 Attachment number 8 \nPage 5 of 15 Item # 28 Attachment number 8 \nPage 6 of 15 Item # 28 Attachment number 8 \nPage 7 of 15 Item # 28 Attachment number 8 \nPage 8 of 15 Item # 28 Attachment number 8 \nPage 9 of 15 Item # 28 Attachment number 8 \nPage 10 of 15 Item # 28 Attachment number 8 \nPage 11 of 15 Item # 28 Attachment number 8 \nPage 12 of 15 Item # 28 Attachment number 8 \nPage 13 of 15 Item # 28 Attachment number 8 \nPage 14 of 15 Item # 28 Attachment number 8 \nPage 15 of 15 Item # 28 Attachment number 9 \nPage 1 of 1 Item # 28 Attachment number 10 \nPage 1 of 7 Item # 28 Attachment number 10 \nPage 2 of 7 Item # 28 Attachment number 10 \nPage 3 of 7 Item # 28 Attachment number 10 \nPage 4 of 7 Item # 28 Attachment number 10 \nPage 5 of 7 Item # 28 Attachment number 10 \nPage 6 of 7 Item # 28 Attachment number 10 \nPage 7 of 7 Item # 28 Attachment number 11 \nPage 1 of 1 Item # 28 Commission Meeting Agenda 5/21/2013 5:00 PM Meeting time for all committees Department:Clerk of Commission Caption:Motion to approve rotating the scheduled meeting time for all committees. (Approved by Administrative Services Committee May 13, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 29 Attachment number 1 \nPage 1 of 1 Item # 29 Commission Meeting Agenda 5/21/2013 5:00 PM Grant Award for State Court Accountability Court Department:Clerk of Commission Caption:Motion to approve acceptance of a grant award from the Criminal Justice Coordinating Council to support Richmond County State Court Accountability Court DUI program.(Approved by Public Safety Committee May 13, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 30 Attachment number 1 \nPage 1 of 1 Item # 30 Commission Meeting Agenda 5/21/2013 5:00 PM Parking on Broad Street between Tenth and Thirteenth Streets Department:Clerk of Commission Caption:Motion to approve tasking the Administrator, Engineering Department to meet with the Sheriff's Department and report back with a recommendation on the parking problem on Broad Street between Tenth and Thirteenth Streets by May 17th and report that recommendation back to the full Commission on May 21st. (Approved by Public Safety Committee May 13, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 31 Attachment number 1 \nPage 1 of 4 Item # 31 Attachment number 1 \nPage 2 of 4 Item # 31 Attachment number 1 \nPage 3 of 4 Item # 31 Attachment number 1 \nPage 4 of 4 Item # 31 Commission Meeting Agenda 5/21/2013 5:00 PM Ambulance Service RFP Department:Clerk of Commission Caption:Motion to repeal the RFP for ambulance service and discuss the RFP process. (No recommendation from Public Safety Committee May 13, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 32 Commission Meeting Agenda 5/21/2013 5:00 PM Emergency Request to employ Conflict Defender(s) for misdemeanor courts Department:Public Defender Caption:Motion to approve employing a conflict defender(s) for the misdemeanor courts beginning Monday, May 6, 2013, as required by the recent opinion of the Georgia Supreme Court. (No recommendation from Public Safety Committee May 13, 2013) Background:To employ a conflict defender(s) for the misdemeanor courts beginning Monday, May 6, 2013, as required by the recent opinion of the Georgia Supreme Court which prohibits the public defender’s office from representing co defendants except in unusual circumstances. On this emergency basis, we can pay them by the hour (s) or put an attorney on contract until the balance of the funds requested for this constitutionally required representation can be presented to the Commission. We have cases in our office at the moment which require immediate assignment. If payment is on an hourly basis, it would be $60.00 per hour for in court time and $45.00 per hour out of court time. Since court time would be daily for the attorney until additional arrangements can be made, hourly may be more expensive than letting one or two contracts at this point in time to assure that the misdemeanor courts are covered every day. Eventually, there should be five misdemeanor contracts, one for each day of the week, to assure complete coverage in the Richmond County State and Magistrate Courts. I anticipate the annual amount of each contract to be between $15,000 and $18,000. I would also request an amount of $30,000 to pay for investigators and experts as needed and requested by the attorneys as these expenses are required to meet the 6th Amendment effective assistance of counsel. Analysis:Approve employing conflict defender(s). Financial Impact:$120,000 Alternatives:Disapprove employing conflict defender(s)in violation of Ga Supreme Court ruling Cover Memo Item # 33 Recommendation:Approve. Funds are Available in the Following Accounts: 101101110/6011110 general fund contingency REVIEWED AND APPROVED BY: Cover Memo Item # 33 Commission Meeting Agenda 5/21/2013 5:00 PM Fire Department Operations Department:Clerk of Commission Caption:Discuss Fire Department Operations. (No recommendation fron Public Safety Committee May 13, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 34 Commission Meeting Agenda 5/21/2013 5:00 PM 2013 Utilities Vac Trucks Department:Finance - Fleet Management Caption:Motion to approve the lease of two sewer vacuum trucks for the Augusta Utilities Department – Construction and Maintenance Division. (Approved by Finance Committee May 13, 2013) Background:The Augusta Utilities Department-Construction and Maintenance Division would like approval to lease two sewer vacuum trucks under a four year contract. Both new trucks will replace older model trucks, one a 1998 model, asset number 974033, and the other a 2001 model, asset number F00258. These trucks are in poor condition with extensive wear and tear due to age and the tremendous amount of sewer drain maintenance required of the city and surrounding areas. These trucks are accumulating an increasing amount of down time due to their age and complex maintenance requirements which in turn, hinders the department from meeting their State and Federal compliance requirements. The department has included the implementation of a full maintenance program with the lease due to the specialty requirements of these vehicles. The department feels the lease would allow them to obtain two units with the full maintenance program at a portion of the straight purchase price. The truck vendor has agreed to accept the older trucks as a trade in to reduce the lease cost. The two new units would help significantly in staying abreast of the sewer drain maintenance requirements of the Augusta area therefore enabling them to meet their compliance requirements. We have included details of the lease program as well as attached the trade in vehicle evaluations for your review. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received quotes back from one vendor with the following results: (Bid 12-232A) Environmental Products of Georgia straight buy and 4 year lease program details as follows: Trucks straight purchase price is $324,923.00 each ($649,846.00 total) Lease Option 1=Four (4) annual payments of $143,025.66 with trade in of 2 existing trucks ($15,000 each) (Total pmts $572,100.24) Lease Option 2=Four (4) annual payments of Cover Memo Item # 35 $150,999.04 without trade in option (Total pmts $603,996.16) Both options include the full maintenance program at $12,000 per truck per year. Lease end options: (1) To purchase trucks for $100,000 each, (2) allow lease to expire with the vendor paying the final $100,000 balloon payment, or (3) renew another lease Financial Impact:The trucks will be leased through the use of the department’s enterprise funds. The total lease cost for the new trucks with full maintenance contract depending on which option is approved will be Option 1 = $572,100.24; or Option 2 = $603,996.16. Alternatives:(1) Approve the request with option 1 (2) Approve the request with option 2 (3) Do not approve the request Recommendation:Approve the request to lease two sewer vacuum trucks (Option 1) with full maintenance contract included from Environmental Products of Georgia Funds are Available in the Following Accounts: 506-04-3410/52.24219 - Utilities Capital Account REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 35 Attachment number 1 \nPage 1 of 10 Item # 35 Attachment number 1 \nPage 2 of 10 Item # 35 Attachment number 1 \nPage 3 of 10 Item # 35 Attachment number 1 \nPage 4 of 10 Item # 35 Attachment number 1 \nPage 5 of 10 Item # 35 Attachment number 1 \nPage 6 of 10 Item # 35 Attachment number 1 \nPage 7 of 10 Item # 35 Attachment number 1 \nPage 8 of 10 Item # 35 Attachment number 1 \nPage 9 of 10 Item # 35 Attachment number 1 \nPage 10 of 10 Item # 35 Invitation to Re-Bid Sealed re-bids will be received at this office on Wednesday, April 17, 2013 @ 3:00 p.m. for furnishing: Re-Bid Item 12-232A Sewer Vacuum Truck Lease for Fleet Management Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Re-Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, April 4, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Re-Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director cc: Tameka Allen Deputy Administrator Ron Crowden Fleet Management Russell Sanders Fleet Management Revised: 8/15/2011 Attachment number 2 \nPage 1 of 1 Item # 35 VENDORS Environmental Products of Georgia 4815 Mendel Court SW Atlanta, GA 30336 Municipal Equipment Sales P. O. Box 1233 Woodstock, GA 30188 Adams Equipment Co. 1431 Lanier Road White Plains, GA 30678 H.D. Industries P. O. Box 8250 Jacksonville, TX 75766 Palfleet Truck Equipment 5178 Old Dixie Highway Forest Park, GA 30297 Border Equipment 2804 Wylds Road Augusta GA 30909 Attachment B Yes E-Verify Number 312637 SAVE Form Yes Sewer Truck 1 Year 2014 Make Freightliner Model 114 SD Sewer Truck 2 Year 2014 Make Freightliner Model 114 SD Vac Bdy Tru 1&2 Year 2013 Make Vactor Model 2115 PD Plus Price for Each New Truck $324,923.00 No Bid Response Total Price for 2 Trucks(Financed)$649,846.00 No Bid Response Re-Bid Opening Re-Bid Item #12-232A Sewer Vacuum Truck Lease for Augusta, Georgia - Fleet Management Department Re-Bid Due: Wednesday, April 17, 2013 @ 3:00 p.m. Page 1 of 2 At t a c h m e n t n u m b e r 3 \ n P a g e 1 o f 2 It e m # 3 5 VENDORS Environmental Products of Georgia 4815 Mendel Court SW Atlanta, GA 30336 Municipal Equipment Sales P. O. Box 1233 Woodstock, GA 30188 Adams Equipment Co. 1431 Lanier Road White Plains, GA 30678 H.D. Industries P. O. Box 8250 Jacksonville, TX 75766 Palfleet Truck Equipment 5178 Old Dixie Highway Forest Park, GA 30297 Border Equipment 2804 Wylds Road Augusta GA 30909 Re-Bid Opening Re-Bid Item #12-232A Sewer Vacuum Truck Lease for Augusta, Georgia - Fleet Management Department Re-Bid Due: Wednesday, April 17, 2013 @ 3:00 p.m. Trade-In Value for City Truck #1 (98)$10,000.00 No Bid Response Trade-In Value for City Truck #2 (2001)$20,000.00 No Bid Response Total Trade-In Value $30,000.00 No Bid Response Full Maintenace Contract Option Cost Per Truck Per Year $12,000.00 No Bid Response Total Cost for 2 Trucks for 4 Years $96,000.00 No Bid Response Lease Information Guaran Buyback Pr at end of les per Tk $100,000.00 No Bid Response Ann ls Cost 4 Years Pr Tk w/M, NT & BB $71,512.53 No Bid Response Total 4 Year Lease Cost for 2 Trucks $572,100.24 No Bid Response Ann ls Cost 4 Yrs Pr Tk w/M, No NT & BB $75,499.52 No Bid Response Total 4 Year Lease Cost for 2 Trucks $603,996.16 No Bid Response Projected Delivery Date Sept/Oct 2013 Page 2 of 2 At t a c h m e n t n u m b e r 3 \ n P a g e 2 o f 2 It e m # 3 5 Attachment number 4 \nPage 1 of 1 Item # 35 REYNOLDS-WARREN EQUIPMENT CO 1945 FOREST PARKWAY LAKE CITY, GA 30260 DURAPATCHER 2000 OLD WHITFIELD ROAD PEARL, MS 39208 H.D. INDUSTRIES HIGHWAY 79 S. JACKSONVILLE, TEXAS 75766 DR. POTHOLE 7300 LOCKPORT PLACE, #2 LORTON, VA 22079 ATTN: THOMAS W. RIGGS MUNICIPAL EQUIPMENT SALES P. O. BOX 1233 WOODSTOCK, GA 30188 BERGKAMP INC. 3040 EMULSION DRIVE SALINA, KS 67401 ATTN: DODGE JOHNSON P & H SUPPLY CO. INC. 101 LENNOX AVENUE WARRENTON, GA 30828 ATTN: RAY ADAMS YANCEY TRUCK CNETER 1357 GORDON HIGHWAY AUGUSTA, GA 30901 ATTN: BRIAN BACON TRACTOR & EQUIPMENT COMPANY 3809 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 Ron Crowden Fleet Management Broad Street Russell Sanders Fleet Management Broad Street Yvonne Gentry LSB Office 3rd Floor Municipal Building ENVIRONMENTAL PRODUCTS OF GEORGIA 4815 MENDEL COURT SW ATLANTA, GA 30336 Re-Bid Item #12-232A Sewer Vacuum Truck Lease For Augusta Fleet Management Mailed out Tuesday, March 26, 2013 Re-Bid Item #12-232A Sewer Vacuum Truck Lease For Augusta Fleet Management Bid Due: Wed 4/17/13 @ 3:00 P.M. Attachment number 5 \nPage 1 of 1 Item # 35 Commission Meeting Agenda 5/21/2013 5:00 PM Kevin Buchanan Department:Clerk of Commission Caption:Motion to approve a request from Kevin Buchanan for a refund in the amount of $487.20 for overpayment on land taxes for property located at 970 Horseshoe Road. (Approved by Finance Committee May 13, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 36 Attachment number 1 \nPage 1 of 3 Item # 36 Attachment number 1 \nPage 2 of 3 Item # 36 Attachment number 1 \nPage 3 of 3 Item # 36 Commission Meeting Agenda 5/21/2013 5:00 PM Pearlie Mae Brunson Department:Clerk of Commission Caption:Motion to approve a request by Ms. Pearlie Mae Brunson regarding a claim for damages in the amount of $546.72 resulting from an incident in which her automobile was damaged when it struck a pothole on Cadden Road. (Approved by Finance Committee May 13, 2013) Background:This claim was denied by both the Risk Management Department and the Law Department. (See attached letter) Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 37 Attachment number 1 \nPage 1 of 1 Item # 37 Attachment number 2 \nPage 1 of 1 Item # 37 Commission Meeting Agenda 5/21/2013 5:00 PM Award Engineering Services Agreement W. R. Toole Design Services Department:Augusta Utilities Department Caption:Motion to approve award for design services in the amount of $86, 343.00 to W.R. Toole Engineers, Inc. (WRTE) in order to design a 24" water main on Lumpkin Road and a 24" water main on Doug Barnard Parkway. (Approved by Engineering Services Committee May 13, 2013) Background:The Lumpkin Rd. 24-inch Water Main Improvements project involves the design of 5,650 linear feet of 24-inch diameter ductile iron pipe from the HWY56 and Lumpkin Rd intersection to Doug Barnard intersection. Doug Barnard Parkway 24-inch Improvements project involves the design of 12,860 LF of 24-inch diameter ductile iron pipe along Doug Barnard Parkway, starting North of I-520 to the intersection of Gordon HWY. The design of both proposed 24-inch waterline is a transmission main that will allow the Augusta Utilities Department to supply surface water from the new N. Max Hicks Tobacco Road Water Treatment Plant into areas primarily served by the existing ground water system. Analysis:W.R. Toole submitted an acceptable proposal that was found fair and reasonable. The staff of the utilities department has reviewed the proposal & associated fees and recommend award of the engineering services agreement Financial Impact:The fee for this project is $86,343.00; Task Project 1 - Doug Barnard 24" Water Main - $49,662.00 and Task Project 2 - Lumpkin Road 24" Water Main - $36,681.00 . These funds are avaiable from the following accounts: 511043410- 5212115/80313110-5212115 Alternatives:1. Reject WRTE Proposal, which would delay the design of the project and the construction of the water main extension. 2. Approve WRTE Proposal for Engineering Design Fee to complete the design of the two waterline projects. Recommendation:It is recommended to award the Engineering Service Agreement to Cover Memo Item # 38 W.R. Toole Engineers, Inc. in the amount of $86,343.00 Funds are Available in the Following Accounts: 511043410-5212115/80313110-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 38 At t a c h m e n t n u m b e r 1 \ n P a g e 1 o f 8 It e m # 3 8 PROPOSAL FOR CONSTRUCTION PLAN & PERMIT UPDATES DOUG BARNARD WATER MAIN IMPROVEMENTS PHASE I LUMPKIN ROAD WATER MAIN EXTENSION Project Background & Description Between 2005 and 2009 W.R. Toole Engineers designed and permitted four utility projects for the Augusta Utilities Department (AUD). The projects were located in vicinity of Gordon Highway, Doug Barnard Parkway, and Lumpkin Road and are bulleted below: Doug Barnard Water Main Project, Phase I Lumpkin Road Water Main Rocky Creek Trunk Sewer Improvements Doug Barnard Water Main Project, Phase III Based on an April 2, 2013 meeting, we understand that Doug Barnard Phase III and the Rocky Creek Trunk Sewer projects are on hold and are not subject to this proposal. Brief descriptions of the two project areas subject to this proposal are noted below. Doug Barnard Water Main Project, Phase I The proposed water main project includes approximately 12,700-feet of 24-inch diameter water main. The project alignment begins on the east side of Doug Barnard Parkway near the intersection of Brickyard Pond Road (approximately 650-feet south of Gordon Highway). The proposed alignment crosses Doug Barnard Parkway by jack or bore near the Brickyard Pond Road intersection and then extends to the south along the east side of Doug Barnard Parkway. The proposed water main ends approximately 1,600-feet south of Lumpkin Road near the “Barnyard Flea Market”. Intersecting roadways along the alignment include Dan Bowles Road, Nixon Road, and Lumpkin Road. Lumpkin Road Water Main The Lumpkin Road Water Main project includes the installation of approximately 4,600-feet of 24-inch water along the southern right-of-way of Lumpkin Road between Doug Barnard Parkway and Mike Padgett Highway. The Lumpkin Road water main will connect to 24-inch diameter water mains at each end of the project alignment. The proposed water main will cross the Norfolk Southern Railroad and a wetland area by jack or bore. The new water main will include sections of PVC due to the proximity of cathodically protected gas mains and anode beds. Scope of Work The scope of work subject to this proposal is limited to general plan and permit updates. We assume that additional engineering design and / or alignment revisions are not required. The assumed scope of work is noted below: Attachment number 1 \nPage 2 of 8 Item # 38 • Task #1: Cursory Plan Review o WRTE will review the previously designed plans and note any required updates. We understand that AUD will complete a plan review concurrently with WRTE’s review. o WRTE will complete one (1) site visit to each project area to observe the general site conditions. Should additional services be required due to a change in site conditions, we understand that these services will be addressed through a supplemental services agreement. o WRTE will meet with AUD to compile plan review comments. Deliverable: WRTE will prepare a letter summarizing all review comments and path forward action items. • Task #2: Permit Updates. WRTE anticipates that the following permits will require an update and submittal to the respective agencies: o Corps of Engineers Nationwide Permit for Wetland Impacts. The Doug Barnard Phase I Water Main and Lumpkin Road Water Main projects were previously authorized by the Corps of Engineers through Nationwide 12 permits. However, the Corps authorizations are more than 5-years old. Therefore, each project will have to be reevaluated based on the current Corps of Engineers permit requirements. We propose to utilize Resource and Land Consultants - Savannah, Georgia as a sub-consultant for environmental services. Toole Surveying Company will be used for field surveying and mapping services. Anticipated Task #2 services include: Wetland Delineation & Mapping - Professional services will include the delineation and flagging of wetland areas. Once located, the wetland limits will be surveyed by a Registered Land Surveyor in the State of Georgia. WRTE will revise the project basemap to include the updated wetland locations. Jurisdictional Determination Request - A request for Jurisdictional Determination will be submitted to the Corps of Engineers for each project. Corps of Engineers Nationwide Permit - Once the Corps verifies the wetlands, WRTE will submit an application for authorization to impact the wetland areas. Please note that WRTE has included fees for the development of a certified Wetlands Plat that would be executed by a Registered Land Survey in the State of Georgia. Refer to the Professional Fee Summary. Deliverables: WRTE will deliver an updated wetland delineation report, a formal Jurisdictional Determination Request, and a wetlands plat if required to the Corps of Engineers. Following the Corps verification, WRTE will submit the new Nationwide Permit application. Attachment number 1 \nPage 3 of 8 Item # 38 o Georgia Department of Transportation (GDOT) – Right-of-way Encroachment Permit WRTE will update the previously completed AUD-GDOT encroachment forms. WRTE understands that AUD will submit the updated application to GDOT. Deliverable: Updated AUD – GDOT Utility Encroachment Application Package o Augusta, Georgia Right-of-way (ROW) Encroachment Permit (Lumpkin Road Water Main only) WRTE will complete a ROW encroachment application for submittal to the Augusta Engineering Department (AED). WRTE will meet with AED as necessary to review the proposed improvements. Deliverable: AED ROW Encroachment Permit o Georgia Environmental Protection Division (GAEPD) The GAEPD Drinking Water Permitting & Engineering Program permit is only valid for one year. Therefore, WRTE will resubmit an updated application for each project. WRTE will coordinate the permitting process through EPD. Deliverable: Updated GAEPD Permit application. o Land Disturbance Permit (Local and State) WRTE will complete the Notice of Intent (NOI) as required for each project. We understand that all impact and submittal fees will be accounted for by the City of Augusta independently of this scope of work. • Task #3: Construction Document Updates. WRTE does not anticipate having to complete substantial design changes during the plan update process. The following Construction Document updates are anticipated: o WRTE will confirm project quantities and will develop an updated bid schedule and opinion of probable construction cost. o WRTE will revise the construction plans to include reference to the applicable AUD pay items. o WRTE will update the Erosion, Sedimentation, and Pollution Control (ESPC) plans to include the current general notes, State certification, and Professional Engineering stamp. ESPC plans will be separated per best management practice Attachment number 1 \nPage 4 of 8 Item # 38 phase (Initial, Intermediate, and Final). Plans will be submitted to the appropriate Local Issuing Authority (LIA) for review. o WRTE will provide public and private utilities with digital copies of the construction plans for review and comment. o WRTE will schedule a review meeting with AUD to review the Construction Plans and Contract Documents. Specific attention will be directed toward confirming the current City of Augusta front-end information is included; e.g., General Conditions, Bond and Insurance requirements, etc. o WRTE will revise the Construction Documents based on the review meeting. o Following AUD approval, WRTE will submit the updated plans through the City of Augusta Planning & Zoning Department for review and approval. Deliverables: WRTE will deliver three (3) sets of updated Construction Documents for AUD review and comment. Following the review meeting, WRTE will deliver three (3) signed sets of Final Construction Documents for project bidding. Digital files will be provided as requested. Additional Services During our April 2, 2013 meeting, it was noted that pre-construction and construction phase services were included in the original scope of work. With that understanding, WRTE has limited additionally requested fees for pre-construction and construction services. These services are noted for budgetary and planning purposes only. We propose to complete these services on a time and materials basis and have provided a budgetary lump-sum estimate for planning purposes. Please refer to the attached Professional Fee Summary. WRTE will not initiate these tasks without approval from AUD. • Task #4: Pre-Construction Services. WRTE will assist and support AUD and the Augusta Procurement Department through project advertising and bidding. o WRTE will attend a pre-bid meeting. o WRTE will review pre-bid requests for information (RFI) and issue any addenda necessary. o WRTE will attend the bid opening. o WRTE will review bids and issue a recommendation regarding project award. o WRTE will attend a pre-construction meeting. Attachment number 1 \nPage 5 of 8 Item # 38 Deliverables: WRTE will provide meeting minutes following the Pre-Construction meeting. WRTE will deliver a recommendation of award following bid review. Finally, WRTE will provide written responses to any contractor RFI. • Task #5: Construction Phase Services o WRTE will complete the required one-time inspection of the erosion control best management practices. o WRTE will provide periodic construction observation services as requested by Augusta Utilities Department. o WRTE will attend a punchlist development meeting. Deliverable: Field observation reports per site visit completed. WRTE will also provide the contractor and AUD with a punchlist following the punchlist development meeting. • Task #6: Post-Construction Services o WRTE will create a digital Record Drawing file using the contractor provided redline plans. Deliverables: Digital Record Drawings in pdf and / or AutoCad format. WRTE assumes that we will also provide two (2) hard copy sets of the Record Drawings. Professional services that are not included in this scope of work include: o Water main alignment revisions requiring additional engineering design. o Surveying and basemapping beyond that which is included to complete the wetlands delineation and jurisdictional verification request. o We understand that all easements have been acquired and that additional easement or right-of-way maps are not required. o Stream Buffer Variance(s) o Sub-surface investigation. o Soils / corrosion evaluations. Schedule We understand that time is of the essence and the following schedule is anticipated for the plan review and update process (Tasks #1 - #3). WRTE will provide a formal schedule upon receipt of a notice to proceed and will update this schedule on a monthly basis at minimum. o Task #1: WRTE will review the plans and visit the project sites within 1-week of receipt of a Notice to Proceed. o Task #2: Permitting updates will vary based on agency review schedules. We understand that 45-60 days should be anticipated for Corp of Engineers reviews. Permit Attachment number 1 \nPage 6 of 8 Item # 38 application reviews for GDOT, Augusta Engineering Department, and EPD range from 2-4 weeks. o Task #3: Following our Task #1 team meeting, WRTE will incorporate all review comments and will submit final plans within 3-4 weeks. We understand Local Issuing Authority (LIA) erosion control reviews are currently being completed on the State level and review times are extremely variable. WRTE will correspond with each review agency to estimate anticipated review schedules at the time of submittal. Professional Fee Summary Please refer to the enclosed fee summary, which has been separated per task. Attachment number 1 \nPage 7 of 8 Item # 38 PROFESSIONAL FEE SUMMARY Opinion of Probable Construction Cost1 Task Description - Base Scope of Services Task 1 - Plan Review Task 2 - Permit Updates Wetland Delineation & Mapping (incld. Survey) $5,085 $3,315 Jurisdictiional Determination Request $1,630 $1,650 Corps of Engineers Nationwide Permit $6,240 $5,300 Wetlands Plat 2 $3,600 $1,500 Georgia Department of Transportation - ROW $2,813 $1,213 Augusta, Georgia ROW Encroachment Permit $0 $750 Georgia EPD Permit $1,500 $1,200 Railroad Crossings3 $0 $0 Task 3 - Construction Document Updates Construction Plan Update Bid Schedule Update Contract & Technical Specification Update ES&PC Update Total Task Description - Additional Services4 Task 4 - Pre-Construction Services Task 5 - Construction Phase Services Task 6 - Post Construction Services Notes: 1. Updated for the purpose of this proposal. 2. The portion of Task 2 fees that is allocated for the development of a certified Wetlands Plat, if required by the Corps. If not required, this portion of the Task 2 Fee will not be invoiced. 3. AUD confirmed that RR easements have been secured. 4. WRTE proposes to complete Additional Services on a Time & Materials Basis. $10,373.00 $3,595.00 Projects Doug Barnard Water Phase I; 24" Dia. Lumpkin Road Water Main Upgrade; 24" Dia. $2,488.00 $7,363.00 $3,155.00 $2,930.00 $32,764 $23,675 $3,700,000 $1,500,000 $1,998 $20,868 $9,898 $14,928 $6,998 $1,748 TE P13001 - REV #1 Doug Barnard Water Ph I Lumpkin Road Water 4/4/2013 Attachment number 1 \nPage 8 of 8 Item # 38 Attachment number 2 \nPage 1 of 1 Item # 38 Attachment number 3 \nPage 1 of 1 Item # 38 Commission Meeting Agenda 5/21/2013 5:00 PM Broad Street Bridge – Off Ramp to Washington Road over Raes Creek - SA1 Department:Abie Ladson, PE Director Caption:Motion to authorize and approve Change Number One and Supplemental Agreement Number One to the Broad Street Bridge- Off Ramp to Washington Road over Raes Creek (CPB 328- 041110-211828012) in the amount of $67,350.00 for Civil Services, Inc. (CSI) for the Augusta Engineering Department. Funding is available through Engineering SPLOST PHASE VI Fund. (Approved by Engineering Services Committee May 13, 2013) Background:The Broad Street Bridge – off ramp to Washington Rd over Raes Creek structure is an approved project in the restoration assessment phase. Noted repairs and maintenance includes painting, sidewalk repairs, expansion joint repairs, lighting repairs, sub-structure and super-structure repairs, barrier repairs, and restoring the historical significance and aesthetics of the structure. CSI completed its initial assessment and determined additional data gathering and design efforts are warranted for completion of the bridge restoration and associated roadway improvements plans. Analysis:Additional work includes surveying, landscaping and roadway design. This additional data is needed for supplementing preliminary assessment and finalizing construction plans for restoring the bridge historic appearance along with improving associated roadway section, sidewalks and greenway. Financial Impact:Funds are available through Engineering SPLOST PHASE VI account 328-041110 5212115/211828012-5212115 upon Commission approval Alternatives:1) Authorize and Approve Change Number One and Supplemental Agreement Number One to the Broad Street Bridge-Off Ramp to Washington Road over Raes Creek (CPB 328-041110- 211828012) in the amount of $67,350.00 for Civil Services, Inc (CSI) for the Augusta Engineering Department. Funding is available through Engineering SPLOST PHASE VI Fund. 2) Do Cover Memo Item # 39 not approve and cancel the project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 328-041110-5212115/211828012-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 39 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 328-04-211828012 Supplemental Agreement Number: 1 Purchase Order Number: P210090 WHEREAS, We, Civil Services Inc., Consultant, entered into a contract with Augusta-Richmond County on 6/5/12, for engineering design services associated with the Broad Street Bridge Off Ramp to Washington Road over Raes Creek, File Reference No.12-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional work includes surveying, landscaping and roadway design. This additional data is needed for supplementing preliminary assessment and finalizing construction plans for restoring the bridge historic appearance along with improving associated roadway section, sidewalks and greenway. It is agreed that as a result of the above described modification the contract amount is increased by $67,350.00 from $148,823.88 to a new total of $216,173.88. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Civil Services INC, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2013 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Deke Copenhaver, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Attachment number 1 \nPage 1 of 1 Item # 39 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 328-041110-211828012 Broad Street Bridge -Off Ramp to Washington Rd over Raes Creek to award Design Consultant Services to Civil Services, Inc in the amount of $67,350.00. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 150,000$ 67,350$ 217,350$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $217,350 3rd 217,350$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Deke Copenhaver, Mayor CAPITAL PROJECT BUDGET GENERAL BRIDGE REHAB & MAINTENANCE Bid Item 11-134 CPB#328-041110-211828012 5.15.2012 Attachment number 2 \nPage 1 of 2 Item # 39 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET GENERAL BRIDGE REHAB & MAINTENANCE Bid Item 11-134 CPB#328-041110-211828012 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB Addition CPB SPECIAL 1% SALES TAX, PHASE VI 328-041110-6011110-211828012 ($150,000) ($67,350) ($217,350) TOTAL SOURCES: ($150,000) ($67,350) ($217,350) USE OF FUNDS ENGINEERING 328-041110-5212115-211828012 $150,000 $67,350 $217,350 TOTAL USES: $150,000 $67,350 $217,350 5.15.2012 Attachment number 2 \nPage 2 of 2 Item # 39 ROADWAY  CIVIL  BRIDGE  WATER RESOURCES Jacksonville  Atlanta  Riviera Beach  New Orleans 620 Peachtree Street, N.E., Suite 300-R  Atlanta, GA 30308  (404) 685-8001  Fax (404) 685-8634  www.civilservicesinc.com April 4, 2013 Dr. Hameed Malik, Ph.D., P.E. Augusta Engineering Department 505 Telfair St. Augusta, Georgia 30901 Re: Broad Street off Ramp over Raes Creek City of Augusta Contract No. 11-134 Proposed Scope Changes and Associated Fee for Approval Dear Dr. Malik: As discussed earlier per the proposed alternatives submitted on the project, we have identified the following changes to the original Scope of Work along with the corresponding additional fee requested to complete the revised Scope: A. Civil/Roadway: 1) Limits of project (Logical Termini) extended beyond End/Begin Bridge to include Exit from Washington Street up to Lake Course Dr. / Morningside Dr. 2) Roadway Cross Sections 3) Milling and resurfacing of existing roadway within these limits. 4) Safety improvements (Guardrails, Signage, Etc.) 5) Roadway Striping 6) Roadway Signage 7) Addition of Sidewalks 8) Site grading and Drainage Plan 9) Addition of Curb & Gutter 10) Erosion and Sediment Control Plan 11) Maintenance of Traffic Plan (MOT) 12) Construction Assistance 13) Utility Coordination 14) Engineering Services during construction and observations Additional Fee for above listed Civil Roadway scope: $38,375.00 B. Geotechnical: 1) Pavement coring (5 locations) Additional Fee for above listed Geotechnical scope: $2,500.00 C. Electrical: Attachment number 3 \nPage 1 of 3 Item # 39 Dr. Hameed Malik, PhD, PE April 5, 2013 City of Augusta Engineering Department Page 2 of 3 620 Peachtree Street, NE.  Atlanta, GA 30308  404-685-8001  Fax 404-685-8634  www.civilservicesinc.com 1) Extend lighting design to cover the corridor from Washington Rd. to the fork of Broad St. and Lakemont Dr. 2) Perform photometric analysis for the lighting design of the roadway and the green space. 3) The Architect shall provide the catalog numbers and details of the lighting assemblies for the green space. 4) The Architect shall provide the light locations for the layout drawings. 5) Produce electrical plans for lighting the two green space areas along the corridor. 6) Produce electrical plans for GFCI receptacles for transformers and outlets in the green space areas along the corridor. Additional Fee for above listed Civil Roadway scope: $6,475.00 D. Landscape Architecture: 1) Design the sidewalk layout per approved schematics. 2) Landscaping plan for Park Areas (trees shrubs & sod) enclosed by new sidewalks along with irrigation and site furniture. 3) Design low voltage lighting and provide suitable catalog numbers and details of the lighting assemblies for the green space. 4) Provide the light locations in green space for the layout drawings. 5) Inspection during construction and reports. Additional Fee for above listed Landscape Architecture scope: $$6,650.00 E. Survey and Utility Marking: 1) Topographic survey of extended project roadway limits and park areas enclosed by new sidewalks. 2) Horizontal and vertical control will be tied to the Richmond County GPS RTK broadcast coordinates using a Trimble 5700 unit. The horizontal and vertical control will be based on NAD 1983(2007) and NAVD 1988 respectively. This datum will be used as the “Project Control”. Intermediate control will be established using conventional surveying methods. 3) Sanitary and storm sewer lines located within the project area will be mapped (including pipe size and material & invert elevations). Any offsite sanitary or storm sewer that may be required for the project within 200’ of the site will be included in this scope of work. 4) If required, wetlands delineation flags (provided by others) will be located, mapped and shown on the topographic map within the scope of these services if the flagging is provided prior to initiating field services. If wetlands are flagged after field services have been initiated, an hourly rate will apply for its location. Wetland plats for submittal to the Corps of Engineers (for jurisdictional approval) are not included in this scope of work. 5) Any property lines immediately adjacent to the bridges will be compiled from the tax map records and shown as approximate locations. 6) The topographic survey will show 1-foot contour intervals based on a 50’ varying grid including spot shots on adjoining roadways and other paved surfaces in a manor sufficient to provide a clear understanding of existing conditions. Vertical control will be based on NAVD 1988 Datum. A Topcon automatic level will be used to insure Attachment number 3 \nPage 2 of 3 Item # 39 Dr. Hameed Malik, PhD, PE April 5, 2013 City of Augusta Engineering Department Page 3 of 3 620 Peachtree Street, NE.  Atlanta, GA 30308  404-685-8001  Fax 404-685-8634  www.civilservicesinc.com for vertical precision. A vertical loop will be completed and checked for quality assurance. A minimum of two benchmarks will be established for the project. 7) Surveyor will be responsible for location of on-site sanitary and storm sewer systems and visible above ground utilities within the project area. The surveyor assumes no liability for the inclusion or accurate location of non-visible underground utilities. A qualified sub-surface utility engineer will be required to locate non-visible underground utilities. Therefore, an additional Utility Marking Firm has been included to provide a simple “spray locate” in the project area. GPR, “pot holing”, excavation pits or other “direct” means of location will not be utilized in this scope of work. 8) Non-metallic lines cannot be located using standard pipe and cable locating equipment. The Utility Marking firm will attempt to locate the lines using existing utility records and indirect locating methods. The Utility Marking firm does not guarantee the accuracy of these locates and will not guarantee that all non-metallic lines will be located. 9) The Utility Marking firm will attempt to locate all utility lines. If no records are provided or available, we cannot guarantee that all utilities specified in this agreement will be located and marked. If damage occurs, the Utility Marking firm is held forever harmless of any action. 10) All guidelines and laws MUST be observed in excavating around marked utilities. The Utility Marking firm will actively promote “DIG SAFE” guidelines. Additional Fee for above listed Survey scope: $8,850.00 F. Additional project management and coordination: 1) Coordination with Surveyors and Utility Locators 2) Coordination with Architect, Electrical Engineer and Geotechnical Engineer 3) Coordination with City of Augusta and other Stakeholders 4) Additional meetings 5) Additional Documentation management Additional Fee for above listed Project Management scope: $4,500.00 Total additional fee requested: $67,350.00 We hope these scope changes and reasonable associated additional fees are acceptable to you. Should you have any questions, please feel free to call or E-mail. Sincerely, CIVIL SERVICES, INC. Ramesh Kalvakaalva, P.E., CVS Vice President Cell: 770-312-2014 E-Mail: rameshk@civilservicesinc.com Attachment number 3 \nPage 3 of 3 Item # 39 Commission Meeting Agenda 5/21/2013 5:00 PM Donated Easement Department:Law Caption:Motion to approve a donated perpetual drainage and utility easement between Kim B. Ellis and Jennifer R. Ellis, as owners, and Augusta, Georgia, as optionee, in connection with the Sterling Court Drainage Improvement Project, said easement consists of (365 sq. ft. (0.008 ac) of perpetual drainage and utility easement, more or less, from the property located at 807 Sterling Court, private. (Approved by Engineering Services Committee May 13, 2013) Background:The property owner has agreed to donate a perpetual drainage and utility easement to Augusta, Georgia, for the Sterling Court Drainage Improvement Project. Analysis:The donated property is necessary for the project. Financial Impact:None Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 40 Attachment number 1 \nPage 1 of 2 Item # 40 Attachment number 1 \nPage 2 of 2 Item # 40 Commission Meeting Agenda 5/21/2013 5:00 PM Motion to approve an Option for the purposes of acquiring a Right-of-Way between Friendship United Methodist Church, Inc., as owners, and Augusta, Georgia, as optionee, Department:Law Department Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Friendship United Methodist Church, Inc., as owners, and Augusta, Georgia, as optionee, in connection with the CNG Tobacco Road Site, 0.11 acre (4,792 sq. ft.) in fee simple of permanent construction & maintenance easement, more or less, from property located at: 3027 Tobacco Road, private, at the purchase price of One Thousand, one hundred and ninety-eight dollars ($1,198.00). (Approved by Engineering Services Committee May 13, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the CNG Tobacco Road Site. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: Funds are Available in the Following Accounts: 542044110/5212999 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 41 Law. Administrator. Clerk of Commission Cover Memo Item # 41 Attachment number 1 \nPage 1 of 3 Item # 41 Attachment number 1 \nPage 2 of 3 Item # 41 Attachment number 1 \nPage 3 of 3 Item # 41 Commission Meeting Agenda 5/21/2013 5:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Duncan N. Johnson, as owner, and Augusta, Georgia, as optionee, in connection with the Augusta Signal and Lighting Upgrades (Walton Way) Project, 0.002 acre (100.76 sq. ft.) more or less in fee simple and N/A sq. ft. of permanent easement, more or less; and N/A sq. ft. of temporary construction easement, more or less, from property located at: 1122 Walton Way, private, at the purchase price of $1,000.00. (Approved by Engineering Services Committee May 13, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Augusta Signal and Lighting Upgrades (Walton Way) Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: GL 328-04-1110 JL 212828104 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 42 Law. Administrator. Clerk of Commission Cover Memo Item # 42 Attachment number 1 \nPage 1 of 1 Item # 42 Attachment number 2 \nPage 1 of 1 Item # 42 Commission Meeting Agenda 5/21/2013 5:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Charles D. Hazel, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, (N/A sq. ft.) in fee simple and 0.045 acre (1,976.29 sq. ft.) of permanent construction & maintenance easement, more or less. Also granted is (are) N/A temporary driveway easement on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4627 Windsor Spring Road, private, at the purchase price of $750.00. (Approved by Engineering Services Committee May 13, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Windsor Spring Road, Phase V, STP00-1105-00(004) Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: 327041110-5411120 209812010-5411120 REVIEWED AND APPROVED BY: Cover Memo Item # 43 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 43 Attachment number 1 \nPage 1 of 2 Item # 43 Attachment number 1 \nPage 2 of 2 Item # 43 Attachment number 2 \nPage 1 of 2 Item # 43 Attachment number 2 \nPage 2 of 2 Item # 43 Commission Meeting Agenda 5/21/2013 5:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between SBG Ventures, LLC, as owner, and Augusta, Georgia, as optionee, in connection with the Augusta Signal and Lighting Upgrades (Walton Way) Project, 0.001 acre (52.12 sq. ft.) more or less in fee simple and (N/A sq. ft.) of permanent easement, more or less; and (N/A sq. ft.) of temporary construction easement, more or less, from property located at: 1022 Walton Way, private, at the purchase price of $208.00. (Approved by Engineering Services Committee May 13, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Augusta Signal and Lighting Upgrades (Walton Way) Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: GL 328-04-1110 JL 212828104 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Item # 44 Administrator. Clerk of Commission Cover Memo Item # 44 Attachment number 1 \nPage 1 of 1 Item # 44 Attachment number 2 \nPage 1 of 1 Item # 44 Commission Meeting Agenda 5/21/2013 5:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Mary Louise Courson, as owner, and Augusta, Georgia, as optionee, in connection with the Marks Church Road Reconstruction Project, 0.064 acre (2,779.87 sq. ft.) in fee simple and N/A acre of permanent construction & maintenance easement, more or less; and N/A sq. ft. of temporary construction easement, more or less, on Project Marks Church Road Reconstruction, from property located at: 3615 Barbados Drive, private, at the purchase price of $5,600.00. (Approved by Engineering Services Committee May 13, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Marks Church Road Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: 209825201-52.12116 325041120-52.12116 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 45 Law. Administrator. Clerk of Commission Cover Memo Item # 45 Attachment number 1 \nPage 1 of 1 Item # 45 Attachment number 2 \nPage 1 of 1 Item # 45 Commission Meeting Agenda 5/21/2013 5:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held May 7, 2013 and Special Called Meetings held May 7 and 13, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 46 Commission Meeting Agenda 5/21/2013 5:00 PM Appointments District 10 Department: Caption:Motion to approve the appointments and reappointment of the following Harry Moore, Coliseum Authority, David Hogg, Sr., Planning Commission, and Annette Harlan to the Tree Commission representing District 10. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 47 Item # 47 Item # 47 Commission Meeting Agenda 5/21/2013 5:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 48