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Home My WebLink About2013-05-07-Meeting Agenda Commission Meeting Agenda Commission Chamber 5/7/2013 5:00 PM INVOCATION: Rev. Jim McCollough, Pastor, Woodlawn United Methodist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) AUGUSTA LIVING GREEN DAY April 20, 2013 A. CONGRATULATIONS! 2013 AUGUSTA LIVING GREEN DAY COMMITTEE Tameka Allen - Mike Blanchard - Debbie Freeman - Lisa Blackwelder - Jeff Lewis - McConstant Brigham - Lori Videtto - Michele Pearman - Yolanda Greenwood and - Misty Sroczynski. (Requested by Commissioner Mary Davis) Attachments Five (5) minute time limit per delegation DELEGATIONS B. Dr. Benjamin P. Casella, President Downtown Augusta Alliance regarding Comprehensive Transportation Plan for Augusta. Attachments C. Ms. Linda Wiley regarding the need for a Citizens Advisory Committee on Transportation. Attachments D. Ms. Tara Heil, Executive Director, Muscular Dystrophy Association. RE: Augusta Fire Department's fundraising on behalf of the Muscular Dystrophy Association. Attachments CONSENT AGENDA (Items 1-24) PLANNING 1. SA-48 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Article 1, Section 105 – Exemptions - of the Land Subdivision Regulations for Augusta, Georgia maintaining the requirement for State Plane Coordinates compliance as found in Section 307(P) and Section 308. (Approved by the Commission April 16, 2013 - second reading) Attachments 2. ZA-R-226 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting Section 21-1(b)(30) Group Day Care Homes and Day Care Centers in the B-1 (Neighborhood Business) Zone and adding Section 26-1(r) Special Exceptions - Group Day Care Homes and Day Care Centers. (Approved by Commission April 16, 2013 - second reading) Attachments PUBLIC SERVICES 3. Motion to approve the Defense Logistics Agency Contract for Augusta Regional Airport as approved by the Augusta Aviation Commission at their March 25, 2013 meeting. (Approved by Public Services Committee April 22, 2013) Attachments 4. Motion to approve the First Amendment to Avis Budget Car Rental, LLC D/B/A Avis Rent A Car System, LLC Lease Agreement as approved by the Augusta Aviation Commission at their March 25, 2013 meeting. (Approved by Public Services Committee April 22, 2013) Attachments 5. Motion to approve the First Amendment to Hertz Corporation Car Rental Lease Agreement as approved by the Augusta Aviation Commission at their March 25, 2013 meeting. (Approved by Public Services Committee April 22, 2013) Attachments 6. Motion to approve an MOU between the City of Augusta and the University of Georgia to allow students of UGA to intern with the Augusta Recreation, Parks and Facilities Department. (Approved by Attachments Public Services Committee April 22, 2013) 7. Motion to approve amendments to Augusta-Richmond County Code Section 6-6 Secondhand Goods, Article 1 Brokers,so as to provide operating standards for brokers, pawnbrokers, dealers in precious metals or gems and itinerant dealers in precious metals or gems. (Approved by Public Services Committee April 22, 2013) Attachments ADMINISTRATIVE SERVICES 8. Motion to approve the resolution supporting the Augusta Housing Authority and Walton Communities, LLC’s application for low income housing tax credits to be named the Legacy at Walton Oaks Phase 2 (Senior’s). (Approved by Administrative Services Committee April 22, 2013) Attachments FINANCE 9. Motion to approve the request from Sheriff Mike Kile of Screven County to purchase 4 police vehicles. (Approved by Finance Committee April 22, 2013) Attachments 10. Motion to approve a Supplement Agreement to the FY 2013 Metropolitan Transportation Planning Services contract between Augusta, Georgia and the Georgia Department of Transportation. (Approved by Finance Committee April 22, 2013) Attachments 11. Motion to approve the renewal of the lease with the Department of the Navy for the Naval and Marine Corps Reserve Center for the period July 1, 2013 through June 30, 2014. (Approved by Finance Committee April 22, 2013) Attachments 12. Motion to approve separate legal counsel to provide legal advice to the Personnel Board with respect to upcoming Personnel Board re-hearing. (Approved by Finance Committee April 22, 2013) Attachments 13. Motion to approve a request from the Civil and Magistrate Court to adopt a lektriever from Superior Court. This lektriever was offered to Civil and Magistrate Court by Superior Court's Senior Operations Manager Teresa Riddle who stated the lektriever was not being used by Superior Court and was currently stored off site at 401 Walton Way. (Approved by Finance Committee April 22, 2013) Attachments ENGINEERING SERVICES 14. Motion to approve AUD’s plan to change the billing cycle due by a net of 21 days over a 10-month period. (Approved by Engineering Services Committee April 22, 2013) Attachments 15. Motion to approve engineering services agreement in the amount of $91,330.00 to Jacobs Engineering Group Inc. for the Windsor Spring Road Utility Relocation Phases IV and V Project. (Approved by Engineering Services Committee April 22, 2013) Attachments 16. Motion to approve emergency construction services on the Patterson Bridge Road at Rhodes Pond, Windsor Spring Road at Spirit Creek, and drainage system failure repairs to Lake Terrace and Alden Roads in the amount of $261,254.60 funded from General Fund Contingency account. Also approve I) Blair Construction; II) Larry L McCord, LLC; and III) Cranston Engineering to provide required emergency services as determined by the Augusta Engineering Department (AED). (Approved by Engineering Services Committee April 22, 2013) Attachments 17. Motion to approve and receive as information the emergency construction services on the Patterson Bridge Road, Massoit Drive and Rosier Road drainage system failure in the amount of $173,304.12 to Blair Construction; funded from SPLOST Phase VI as requested by AED. (Approved by Engineering Services Committee April 22, 2013) Attachments 18. Motion to approve $275,000 to continue to fund the current On-Call Vegetation Maintenance for Roadway, Street Shoulders, Right-of-Way, Easements and Detention Ponds Services Contract. Also, the Engineering Department (AED) is requesting funds from the Attachments Transportation Investment Act (TIA) discretionary funds to partially fund On-Call Right-of-Way Vegetation Maintenance services. (Approved by Engineering Services Committee April 22, 2013) 19. Motion to approve an Option for the purposes of acquiring a Right-of- Way between Charles D. Hazel, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, (N/A sq. ft.) in fee simple and 0.056 acre (2,447.27 sq. ft.) of permanent construction & maintenance easement, more or less. Also granted is (are) one (1) temporary driveway easement on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4629 Windsor Spring Road, private, at the purchase price of $900.00. (Approved by Engineering Services Committee April 22, 2013) Attachments 20. Motion to approve funding in the amount of $141,538.60 for the purchase of additional wetland mitigation credits to offset wetland areas disturbed during the Fort Gordon Force Main Sanitary Sewer Connection project. (Approved by Engineering Services Committee April 22, 2013) Attachments 21. Motion to approve capital project budget Change Number Three and Supplemental Agreement Number Five (CPB #322-041110-207822001) in the amount of $426,450.00 for the Warren Lake-Augusta Canal Basin Dredging to Cranston Engineering Group, PC for design, regulatory agencies review, comments, response and permitting from US Army Corps of Engineers. Funding is available in the project account for the Engineering Department. (Approved by Engineering Services Committee April 22, 2013) Attachments PETITIONS AND COMMUNICATIONS 22. Motion to approve the minutes of the regular, Special Called meetings of the Commission held April 16, 2013 and Special Called meeting held April 22, 2013. Attachments APPOINTMENT(S) 23. Motion to approve the appointment of Charles E. Evans, to the ARC Personnel Board representing District 3. Attachments 24. Motion to approve the reappointment of the following representing District 5: Animal Control, BB Langham, ARC Library Faye Smith, Board of Zoning Appeals, Jamie Dukes ,Riverfront Development, William Hicks, Augusta Aviation- Bush Field Charles July, Historic Preservation , Alzenia Williams, Personnel Board, Gwen Robinson, Planning Commission , William Wright, Public Facilities, Tracey Williams Jr., Minority Business Council Lonnie Wimberly, Tree Commission, Jarrel A Gibson, General Aviation-Daniel Field, David S Young. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 5/7/2013 AUGUSTA COMMISSION REGULAR AGENDA 5/7/2013 (Items 25-37) PUBLIC SERVICES 25. Discuss the 7th Street vacant Feed & Seed Mill. (Requested by Commissioner Marion Williams) Attachments 26. Motion to approve adding design services for the renovations of the entire Municipal Building, a New IT Building and renovating the three Engineering buildings to Virgo Gambill Architects’ scope of services and an increase in their fees of $579,257. (No recommendation from Public Services Committee April 22, 2013) Attachments 27. Motion to approve Change Order Number 1 to Beam's Contracting, Inc. for $46,927.00 for the addition of a new basketball court and associated site work for Butler Creek Park. (No recommendation from Public Services Committee April 22, 2013) Attachments 28. Discussion: consider probation, suspension or revocation of the Business Tax Certificate for the businesses listed below, for failure to pay the Richmond County Health Department fee for services. (No recommendation from Public Services Committee April 22, 2013) · Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen · Mr. Roan Miranda, d/b/a: Island Café · Ms. Jennifer Tutt, d/b/a: Sit A Spell Coffee House · Mr. Roderick Stokes, d/b/a: S-Bar · Ms. Shavone Stokes, d/b/a: Cream · Mr. Lawrence Harris, d/b/a: Frankie’s Restaurant · Mr. Shannor Trotty, d/b/a: The Eatery – Base Operation · Ms. Rukiya Faulk, d/b/a: Augusta Dawgs #1 · Mr. Shannor Trotty, d/b/a: Wholesome Convenience Store & Eatery Attachments ADMINISTRATIVE SERVICES 29. Discuss pay raises in the Augusta Utilities Department. (Requested by Commissioner Marion Williams) Attachments 30. Discuss any contracts that are up for renewal this year to be put out for RFP and to discuss using a contract specialist/procurement specialist. (No recommendation from Administrative Services Committee April 22, 2013) Attachments PUBLIC SAFETY 31. Motion to accept a Fiscal Year 2012 Homeland Security Grant from the Georgia Emergency Management Agency in the amount of $20,000 for the Augusta Fire Department Attachments 32. Resolution to approve separate Jail Agreements with City of Hephzibah and City of Blythe so that Augusta, Georgia is able to accept City of Hephzibah and City of Blythe's inmates and detainees under certain conditions and so that the City of Hephzibah and the City of Blythe may impose additional penalties and fees on such persons, collect additional funds as authorized by law and pay such funds to Augusta, Georgia on a monthly basis. Augusta, Georgia agrees to expend such funds solely and exclusively for constructing, operating, and staffing county jails, county correctional institutions, and detention facilities of the county as required by O.C.G.A. § 15-21-95. Attachments Upcoming Meetings www.augustaga.gov FINANCE 33. Motion to approve the request from Chief J.D. Nelson, Chief of Police- Paine College, for the donation of 3 police vehicles. (No recommendation from Finance Committee April 22, 2013) Attachments 34. Motion to approve a request from Kevin Buchanan for a refund for an overpayment on land taxes for property at 970 Horseshoe Road.(No recommendation from Finance Committee April 22, 2013) Attachments ADMINISTRATOR 35. Report on revenues. (Requested by the Administrator) Attachments OTHER BUSINESS 36. Discuss the installation of cameras along the Riverwalk. (Requested by Commissioner Bill Fennoy) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 37. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 5/7/2013 5:00 PM Invocation Department: Caption:Rev. Jim McCollough, Pastor, Woodlawn United Methodist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Commission Meeting Agenda 5/7/2013 5:00 PM AUGUSTA LIVING GREEN DAY April 20, 2013 Department: Caption: CONGRATULATIONS! 2013 AUGUSTA LIVING GREEN DAY COMMITTEE Tameka Allen - Mike Blanchard - Debbie Freeman - Lisa Blackwelder - Jeff Lewis - McConstant Brigham - Lori Videtto - Michele Pearman - Yolanda Greenwood and - Misty Sroczynski. (Requested by Commissioner Mary Davis) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Commission Meeting Agenda 5/7/2013 5:00 PM Dr. Ben Casella Department: Caption:Dr. Benjamin P. Casella, President Downtown Augusta Alliance regarding Comprehensive Transportation Plan for Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 1 Item # 3 Commission Meeting Agenda 5/7/2013 5:00 PM Linda Wiley Department: Caption:Ms. Linda Wiley regarding the need for a Citizens Advisory Committee on Transportation. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 1 Item # 4 Commission Meeting Agenda 5/7/2013 5:00 PM Muscular Dystrophy Association Department: Caption:Ms. Tara Heil, Executive Director, Muscular Dystrophy Association. RE: Augusta Fire Department's fundraising on behalf of the Muscular Dystrophy Association. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 of 1 Item # 5 Commission Meeting Agenda 5/7/2013 5:00 PM SA-48 Department:Planning Commission Caption: SA-48 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Article 1, Section 105 – Exemptions - of the Land Subdivision Regulations for Augusta, Georgia maintaining the requirement for State Plane Coordinates compliance as found in Section 307(P) and Section 308. (Approved by the Commission April 16, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 ORDINANCE NO. _____ A resolution by the Augusta, Georgia Planning Commission recommending that the Land Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article I Subsection 105 - Exemptions: Section 105. Exemptions. The combination or recombination of portions of previously platted lots where the total number of lots is not increased and the resultant lots are in compliance with the standards of these Regulations and all other Ordinances and Resolutions of Augusta, Georgia, shall not be defined as subdivisions and shall be exempt from the requirements of this Ordinance. The Executive Director of the Augusta Planning & Development Department may also exempt from the requirements of Article II the following types of subdivisions: The division of any tract of land that is in one individual ownership into ten (10) lots or less, provided that in such cases no new streets, street rights-of-way, or street dedications are involved, provided that the street the property is fronting on must be a street that is officially deeded to the Augusta, Georgia; provided further that no utility, drainage, or other easements are found necessary; and no new or residual parcels are created which do not conform to the requirements of these Regulations. Such exempted subdivisions must be accompanied by whatever supportive documentation shall be required by the Executive Director. The subdivider shall disclose ownership or financial interest in any lands that adjoin the subject property, and if there are plans to further subdivide any of this property then they shall be disclosed in the form of an Overall Concept Plan. If the Overall Concept Plan includes more than sixteen total lots or more than eight flagpole lots then the subdivider shall conform to Articles II, III and IV. In no case shall more than sixteen lots be subdivided from a parent parcel within any ten year period without conforming to Articles II, III and IV. At the discretion of the Executive Director, compliance with Articles II, III and IV in whole or in part may be required. The public or private acquisition of strips of land for the widening or opening of streets. Item # 6 The trading or exchanging of portions of previously platted and recorded properties which are contiguous and which necessitate the creation of parcels not conforming to the requirements of these Regulations provided that a statement is placed on the plat to be recorded to the effect that such parcels are not created as individual building lots, and are not approved as such, and that no building permit shall be issued for construction on such parcels. SECTION II. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article I Section 105 - Exemptions Section 105. Exemptions. The combination or recombination of portions of previously platted lots where the total number of lots is not increased and the resultant lots are in compliance with the standards of these Regulations and all other Ordinances and Resolutions of Augusta, Georgia, shall not be defined as subdivisions and shall be exempt from the requirements of this Ordinance; except for the requirement for State Plane Coordinates as found in Section 307P and as further described in Section 308. The Director of the Augusta Planning and Development Department may also exempt from the requirements of Article II the following types of subdivisions: The division of any tract of land that is in one individual ownership into ten (10) lots or less, provided that in such cases no new streets, street rights-of-way, or street dedications are involved, provided that the street the property is fronting on must be a street that is officially deeded to the Augusta, Georgia; provided further that no utility, drainage, or other easements are found necessary; no new or residual parcels are created which do not conform to the requirements of these Regulations, and State Plane Coordinates as found in Section 307P and as further described in Section 308 have been provided on the Plat. Such exempted subdivisions must be accompanied by whatever supportive documentation shall be required by the Executive Director. The subdivider shall disclose ownership or financial interest in any lands that adjoin the subject property, and if there are plans to further subdivide any of this property then they shall be disclosed in the form of an Overall Concept Plan. If the Overall Concept Plan includes more than sixteen total lots or more than eight flagpole lots then the subdivider shall conform to Articles II, III and IV. In no case shall more than sixteen lots be subdivided from a parent parcel within any ten year period without conforming to Articles II, III and IV. At the discretion of the Executive Director, compliance with Articles II, III and IV in whole or in part may be required. The public or private acquisition of strips of land for the widening or opening of streets; and State Plane Coordinates as found in Section 307P and as further described in Section 308 have been provided on the Plat. Item # 6 The trading or exchanging of portions of previously platted and recorded properties which are contiguous and which necessitate the creation of parcels not conforming to the requirements of these Regulations provided that a statement is placed on the plat to be recorded to the effect that such parcels are not created as individual building lots, and are not approved as such, and that no building permit shall be issued for construction on such parcels; and State Plane Coordinates as found in Section 307P and as further described in Section 308 have been provided on the Plat. SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Item # 6 Commission Meeting Agenda 5/7/2013 5:00 PM ZA-R-226 Department:Planning Commission Caption: ZA-R-226 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting Section 21-1(b)(30) Group Day Care Homes and Day Care Centers in the B-1 (Neighborhood Business) Zone and adding Section 26-1(r) Special Exceptions - Group Day Care Homes and Day Care Centers. (Approved by Commission April 16, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Sections 21 – Neighborhood Business and 26 – Special Exceptions THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 21-1(b) – Neighborhood Business (30) Group day care homes and day care centers. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 26-1 – Special Exceptions (r) Group Day Care Homes and Day Care Centers subject to the following criteria: (1) Such uses shall have adequate parking per Section 4 of this Ordinance. (2) Such uses shall not be established on property that is within 100 feet from a single family residence in a residential zone on another tract. (3) Such uses shall be established on tracts with at least 100 feet of frontage on a collector or arterial streets. (4) Such uses established in A, R. or P zones shall not be located within 1,200 feet of another use provided for in Section 26 of this Ordinance. (5) Such uses established in R zones shall not exceed 1.5 times the average gross floor area of single family homes located within 300 feet of the property to be occupied by the day care center. (6) Such uses established in R zones may operate only between the hours of 6:00 A.M. and 9:00 P.M., after which time all activities must cease and all illumination other than typical residential security lighting shall be eliminated. (7) Such uses shall require approval of a site plan and conformance to the Augusta Tree Ordinance. (8) Signage for such uses located in R zones shall be as permitted in the P-1 zone. SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Attachment number 1 \nPage 1 of 2 Item # 7 Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 2 of 2 Item # 7 Commission Meeting Agenda 5/7/2013 5:00 PM Defense Logistics Agency Contract Department:Augusta Regional Airport Caption:Motion to approve the Defense Logistics Agency Contract for Augusta Regional Airport as approved by the Augusta Aviation Commission at their March 25, 2013 meeting. (Approved by Public Services Committee April 22, 2013) Background:Defense Logistics Agency contract provides contract fuel for all US Government and other authorized aircraft transiting Augusta Regional Airport. Current contract expires March 31, 2013. New contract term is for four (4) years, April 1, 2013 through March 31, 2017. Analysis:US Government contract fuel sales in 2012 were 259,368 gallons. Sales averaged 354,074 gallons per year for last 10 years. Financial Impact:Into-plane fee with new contract will be $1.03 per gallon. This represents an increased $0.10 per gallon, 10.7% over previous contract. Alternatives:Deny request. Recommendation:Augusta Aviation Commission recommends approval of Defense Logistics Agency Contract, as described in attached solicitation Offer Submission Package. Funds are Available in the Following Accounts: 551-00-0000/34-92117 REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 8 Law. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 \nPage 1 of 3 Item # 8 Attachment number 1 \nPage 2 of 3 Item # 8 Attachment number 1 \nPage 3 of 3 Item # 8 Commission Meeting Agenda 5/7/2013 5:00 PM First Amendment to Avis Budget Car Rental, LLC D/B/A Avis Rent A Car System, LLC Lease Agreement Department:Augusta Regional Airport Caption:Motion to approve the First Amendment to Avis Budget Car Rental, LLC D/B/A Avis Rent A Car System, LLC Lease Agreement as approved by the Augusta Aviation Commission at their March 25, 2013 meeting. (Approved by Public Services Committee April 22, 2013) Background:Updated Rental Car Agreements were signed in 2012, so these amendments will increase the number of occupied parking spaces. The completion of our Ready Return Parking Area enabled staff to offer rental car tenants additional spaces for parking rental cars. Avis Rent A Car would like to increase ready return parking to 63 spaces. The additional spaces would allow Avis Budget Car Rental to occupy 3 full rows in parking area. Analysis:Avis Rent A Car would like to increase ready return parking to 63 spaces. The additional spaces would allow Avis Budget Car Rental to occupy 3 full rows in parking area which will increase their available reserve, which in turn will increase their rental income. Financial Impact:This amendment will yield an increase in Ready Return Revenues to $945/mo on lease agreement. Alternatives:Deny request. Recommendation:Request the Augusta Commission approve the First Amendment to the Avis Budget Car Rental, LLC D/B/A Avis Rent A Car System, LLC Lease Agreement. Funds are Available in the Following Accounts: 551-00-0000/34-92404 Cover Memo Item # 9 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 9 FIRST AMEDMET TO LEASE AGREEMET AUGUSTA, GEORGIA FOR THE AUGUSTA REGIOAL AIRPORT AD AVIS BUDGET CAR RETAL, LLC, D/B/A AVIS RET A CAR SYSTEM, LLC Attachment number 1 \nPage 1 of 3 Item # 9 Avis Budget Car Rental, LLC, d/b/a Avis Rent A Car System, LLC First Amendment to Lease Agreement Page 1 of 2 THIS FIRST AMENDMENT TO THE LEASE AGREEMENT (“Agreement”), made this _____ day of ____________________, 2013, by and between Augusta, Georgia (“Lessor”) on behalf of the Augusta Aviation Commission (“Commission”), an agency of Augusta, Georgia and Avis Budget Car Rental, LLC, d/b/a Avis Rent A Car System, LLC, a corporation existing under the laws of the state of Delaware (“Lessee”). W I T E S S E T H: WHEREAS, the Augusta Regional Airport (“Airport”) is owned by Augusta, Georgia and operated by the Aviation Commission; and WHEREAS, the Aviation Commission has the right to grant the privilege of occupancy of portions of the Airport to Lessee and others, in accordance with applicable Augusta Georgia ordinances and subject to the terms and conditions hereinafter set forth; and WHEREAS, the parties entered into a Lease on ___________________, 2012 for the Lessee to provide rental car services at the Airport; and WHEREAS, both the Lessor and Lessee desire to enter amend this Lease to provide additional ready return spaces for the Lessee to conduct its business at the Airport and terms and conditions for the operations of the Rental Car Concession; and OW THEREFORE , in consideration of the mutual covenants and considerations herein contained, the Lessor and Lessee hereby agree to amend this Lease as follows: SECTIO 5 LEASED PREMISES Section 5, Leased Premises is hereby amended as follows: 5.6 Ready Return Space. The Lessor shall provide Lessee sixty three (63) ready return parking spaces. Said spaces will be provided on the Airport as shown on Exhibit B. Lessee acknowledges that the Executive Director may reassign parking spaces from time to time to accommodate the needs of the traveling public and Airport operations. SECTIO 18 RETS AD FEES Section 18 is hereby amended as follows: 18.2 Lessee shall be provided sixty three (63) Ready Return spaces at a rate of Fifteen Dollars ($15.00) per space, for a total cost of Nine Hundred Forty Five Dollars ($945.00) per month, plus One Hundred Fifty Dollars ($150.00) per month for overflow parking. The Parties agree that except as specifically amended herein, all other terms and conditions of the Lease shall remain the same. Attachment number 1 \nPage 2 of 3 Item # 9 Avis Budget Car Rental, LLC, d/b/a Avis Rent A Car System, LLC First Amendment to Lease Agreement Page 2 of 2 I WITESS WHEREOF , the parties have executed this First Amendment to the Lease as of the day and year first above written. AUGUSTA, GEORGIA AUGUSTA AVIATIO COMMISSIO By: By: Mayor Chairman Date: Date: Attest: Lena Bonner, City Clerk Date: AVIS BUDGET CAR RETAL, LLC, D/B/A AVIS RET A CAR SYSTEM, LLC By: Robert Bouta, Senior Vice President Date: Approved as to content: By: Gary LeTellier, Airport Director Approved as to form: By: Andrew Mackenzie, General Counsel Date: Attachment number 1 \nPage 3 of 3 Item # 9 Commission Meeting Agenda 5/7/2013 5:00 PM First Amendment to Hertz Corporation Car Rental Lease Agreement Department:Augusta Regional Airport Caption:Motion to approve the First Amendment to Hertz Corporation Car Rental Lease Agreement as approved by the Augusta Aviation Commission at their March 25, 2013 meeting. (Approved by Public Services Committee April 22, 2013) Background:Updated Rental Car Agreements were signed in 2012, so these amendments will increase the number of occupied parking spaces. The completion of our Ready Return Parking Area enabled staff to offer rental car tenants additional spaces for parking rental cars. Analysis:Hertz Corporation would like to increase ready return parking from 26 to 42 spaces. The addition of 16 spaces would allow Hertz Rental Car to occupy 2 full rows in parking area which will allow them to inicreas there available reserve, which in turn will increase their rental income. Financial Impact:This amendment will yield an increase in Ready Return Revenues from $390/mo to $630/mo on lease agreement. Alternatives:Deny request. Recommendation:Request the Augusta Commission approve the First Amendment to Hertz Corporation Car Rental Lease Agreement. Funds are Available in the Following Accounts: 551-00-0000/34-92404 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 10 Law. Administrator. Clerk of Commission Cover Memo Item # 10 FIRST AMEDMET TO LEASE AGREEMET BETWEE AUGUSTA, GEORGIA FOR THE AUGUSTA REGIOAL AIRPORT AD HERTZ GLOBAL HOLDIGS, IC. d/b/a HERTZ RET-A-CAR Attachment number 1 \nPage 1 of 3 Item # 10 Hertz Global Holdings, Inc. d/b/a Hertz Rent-A-Car First Amendment to Lease Agreement Page 1 of 2 THIS FIRST AMEDMET TO THE LEASE AGREEMET (“Lease”), made this _____ day of ___________________, 2013, by and between Augusta, Georgia (“Lessor”) on behalf of the Augusta Aviation Commission (“Commission”), an agency of Augusta, Georgia and Hertz Global Holdings, Inc. d/b/a Hertz Rent-A-Car, a corporation existing under the laws of the state of Delaware (“Lessee”). W I T E S S E T H: WHEREAS, the Augusta Regional Airport (“Airport”) is owned by Augusta, Georgia and operated by the Aviation Commission; and WHEREAS, the Aviation Commission has the right to grant the privilege of occupancy of portions of the Airport to Lessee and others, in accordance with applicable Augusta, Georgia ordinances and subject to the terms and conditions hereinafter set forth; and WHEREAS, the parties entered into a lease on July 6, 2012 for the Lessee to provide rental car services at the Airport; and WHEREAS, both the Lessor and Lessee desire to enter amend this Lease to provide additional space for the Lessee to conduct its business at the Airport and terms and conditions for the operations of the Rental Car Concession; and OW THEREFORE , in consideration of the mutual covenants and considerations herein contained, the Lessor and Lessee hereby agree to amend this Lease as follows: SECTIO 5 LEASED PREMISES Section 5, Leased Premises is hereby amended as follows: 5.6 Ready Return Space. The Lessor shall provide Lessee forty two (42) ready return parking spaces. Said spaces will be provided on the Airport as shown on Exhibit B. Lessee acknowledges that the Executive Director may reassign parking spaces from time to time to accommodate the needs of the traveling public and Airport operations. SECTIO 18 RETS AD FEES Section 18 is hereby amended as follows: 18.2 Lessee shall be provided forty two (42) Ready Return spaces at a rate of Fifteen Dollars ($15) per space for a total cost of six hundred thirty Dollars ($ 630.00) per month. The Parties agree that except as specifically amended herein, all other terms and conditions of the Lease shall remain the same. Attachment number 1 \nPage 2 of 3 Item # 10 Hertz Global Holdings, Inc. d/b/a Hertz Rent-A-Car First Amendment to Lease Agreement Page 2 of 2 I WITESS WHEREOF , the parties have executed this First Amendment to the Lease as of the day and year first above written. AUGUSTA, GEORGIA AUGUSTA AVIATIO COMMISSIO By: By: Mayor Chairman Date: Date: Attest: Lena Bonner, City Clerk Date: HERTZ GLOBAL HOLDIGS, IC. d/b/a HERTZ RET-A-CAR By: Simon Ellis, Staff Vice President, Real Estate and Concessions Date: Approved as to content: By: Gary LeTellier, Airport Director Approved as to form: By: Andrew Mackenzie, General Counsel Date: Attachment number 1 \nPage 3 of 3 Item # 10 Commission Meeting Agenda 5/7/2013 5:00 PM MOU with University of Georgia Regarding Internship Department:Augusta Recreation Parks and Facilities Caption:Motion to approve an MOU between the City of Augusta and the University of Georgia to allow students of UGA to intern with the Augusta Recreation, Parks and Facilities Department. (Approved by Public Services Committee April 22, 2013) Background:The Augusta Recreation, Parks and Facilities Department has been accepting interns for at least 30 years; however, the Board of Regents of the University System of Georgia has now directed all internship programs be under the guidance of an MOU Between both parties. Analysis:This MOU describes the understanding between the Recreation,Parks and Facilities Department and the University to provide a high quality clinical learning experience for University students through internships. While this MOU designates the City of Augusta Recreation,Parks and Facilties Department as an approved site, it does not direct us to have to take internships; however, it gives us the opportunity to use interns if we so desire at no additional cost to the city. Financial Impact:N/A Alternatives:1. To Approve MOU Concerning Affiliation of Students For Clinical Training with Augusta Recreation, Parks and Facilities Department. 2. To not approve at this time. Recommendation:1. To Approve MOU Concerning Affiliation of Students For Clinical Training with Augusta Recreation, Parks and Facilities Department. Funds are Available in the Following Accounts: N/A Cover Memo Item # 11 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 \nPage 1 of 3 Item # 11 Attachment number 1 \nPage 2 of 3 Item # 11 Attachment number 1 \nPage 3 of 3 Item # 11 Commission Meeting Agenda 5/7/2013 5:00 PM Ordinance Amendment - Secondhand Goods Department:Planning & Development Caption:Motion to approve amendments to Augusta-Richmond County Code Section 6-6 Secondhand Goods, Article 1 Brokers,so as to provide operating standards for brokers, pawnbrokers, dealers in precious metals or gems and itinerant dealers in precious metals or gems. (Approved by Public Services Committee April 22, 2013) Background:The current City code regulates a broker who is a person engaged in the business of buying or selling tangible personal property, goods or merchandise from persons other than manufacturers or business tax certified dealers; and a pawnbroker who is a person engaged in the business of loaning money at a fixed rate of interest in exchange for articles of personal property that are left as security. The code does not specifically regulate dealers in precious metals or gems, or itinerant dealers in precious metals or gems who both are engaged in the business of purchasing precious metals or gems or goods made from precious metals or gems from persons or sources other than manufacturers, manufacturers´ representatives, or other dealers in precious metals or gems. Analysis:The current City code requires that brokers and pawnbrokers complete a detailed application for a business tax certificate, pay a regulatory fee, obtain a business tax certificate, keep detailed records of transactions that can be inspected during business hours or at any reasonable time, and hold the merchandise for a minimum of three days for inspection by the Sheriff’s office…. While pawnbrokers and dealers in precious metals and gems provide a valuable service to citizens, they may also inadvertently provide opportunity for criminals to sell stolen property which can be easily and quickly disposed of. The pawn industry in Augusta currently processes approximately 3,800 transactions per month and the number of transactions has outgrown the Sheriff’s Office ability manually to effectively or efficiently process transactions and identify criminal activity....The most significant amendment to the code is the requirement for electronic reporting. The Cover Memo Item # 12 Sheriff’s office will provide to the business owner the software necessary to electronically report business transactions. The business owner will be required to purchase an electronic fingerprint reader. The amendments will provide an enhanced ability for the Sheriff’s Office to electronically monitor pawn transactions and transactions involving dealers in precious metals and gems, and to improve reporting procedures thus increasing the likelihood of identifying criminal activity and returning stolen property to its rightful owner. Financial Impact:The anticipated source of the funding for purchasing the software will be the asset forfeiture account. Alternatives:Do not approve. Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 12 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6 CHAPTER 6, SECTION 6-6-1 THROUGH SECTION 6-6-36, TO PROVIDE OPERATING STANDARDS FOR BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND ITINERANT DEALERS IN PRECIOUS METALS OR GEMS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, Augusta, Georgia finds that while pawnbrokers and dealers in precious metals and gems provide a valuable service to citizens, they may also inadvertently provide opportunity for criminals to sell stolen property which can be easily and quickly disposed of; and WHEREAS, Augusta, Georgia also finds that in accordance with State law public safety regulation is warranted in transactions involving pawn brokers and dealers in precious metals and gems in order to locate stolen property, positively identify those responsible for disposing of stolen property and returning the property to its rightful owner; and WHEREAS, Augusta, Georgia further finds that the pawn industry in Augusta, Georgia currently processes approximately 3,800 transactions per month and the number of transactions has outgrown Augusta, Georgia’s ability manually to effectively or efficiently process transactions and identify criminal activity; and WHEREAS, the purpose of this ordinance is to provide an enhanced ability for the Sheriff’s Office to electronically monitor pawn transactions and transactions involving dealers in precious metals and gems, to improve reporting procedures thus increasing the likelihood of identifying criminal activity and returning stolen property to its rightful owner, to enhance regulations governing itinerant dealers in precious metals and gems, and to develop regulations to enforce the requirements of State law concerning dealers in precious metals and gems; and WHEREAS, Augusta, Georgia finds that by enacting this ordinance the Richmond County Sheriff’s Office will be better able to protect the property of citizens, identify and arrest those responsible for crimes, and increase public safety; NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND ITENERANT DEALERS IN PRECIOUS METALS OR GEMS OPEARATING WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. SECTION 6-6-1 THROUGH SECTION 6-6-15 OF AUGUSTA, GA. CODE TITLE SIX, CHAPTER SIX AS SET FORTH IN THE AUGUSTA, GA. CODE, ARE HEREBY AMENDED BY STRIKING THESE SECTIONS IN THEIR ENTIRETY. NEW Attachment number 1 \nPage 1 of 3 Item # 12 SECTIONS 6-6-1 THROUGH 6-6-36 ARE HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT A” HERETO. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2013. __________________________ Attest:______________________________ David S. Copenhaver Lena J. Bonner, Clerk of Commission As its Mayor Seal: Attachment number 1 \nPage 2 of 3 Item # 12 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2013 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ Attachment number 1 \nPage 3 of 3 Item # 12 Chapter 6 SECONDHAND GOODS ARTICLE 1. BROKERS, PAWNBROKERS, DEALERS IN PRECIOUS METALS OR GEMS, AND ITENERANT DEALERS IN PRECIOUS METALS OR GEMS. Sec. 6-6-1. Definitions. As used in this article, the following terms have the following meanings: (a) “Broker” means any person engaged, in whole or in part, in the business of buying or selling tangible personal property, goods or merchandise of any description from persons or sources other than manufacturers or business tax certified dealers. (b) “Dealer in precious metals or gems” means any person engaged at a permanent location in Richmond County in the business of purchasing precious metals or gems or goods made from precious metals or gems from persons or sources other than manufacturers, manufacturers´ representatives, or other dealers in precious metals or gems; or any person engaged in any other business if, in conjunction with such business, precious metals or gems or goods made from precious metals or gems are purchased from persons or sources other than manufacturers, manufacturers´ representatives, or other dealers in precious metals or gems where such purchase is for resale in its original form or as changed by remounting, melting, re-forming, remolding, or recasting or for resale as scrap or in bulk. (c) “Electronic Reporting System” means a computer based system, as specified by the Sheriff, which is designed to record and transmit data and information electronically. (d) “Fingerprint requirement” means each person selling any property shall submit to having the fingerprint of the right hand thumb, unless such thumb is missing, in which event the print of the next finger in existence on the right hand shall be obtained with a notation as to the exact finger printed. The fingerprint shall be imprinted onto the transaction form in the designated area along with the signature of the person selling the property. The fingerprint must be clear and legible. In the event that more than one transaction form is required, a fingerprint and signature will be obtained for each form. Fingerprints and the information required herein shall be obtained each time such person pledges, trades, pawns, exchanges, or sells any property. The fingerprint shall be taken with a digital reader and uploaded to an electronic reporting system required by the Sheriff. Fingerprint reader model is specified by the Sheriff’s Office. Attachment number 2 \nPage 1 of 16 Item # 12 (e) “Gems” means any precious or semiprecious stone which is cut and polished. (f) “Itinerant Dealer in Precious Metals or Gems” means a person who, due to the temporary manner in which the business is operated, is considered a ‘transient vendor’ and is required to have an occupation tax certificate to operate a business in Augusta, Georgia as required in 6-5-3, and who enters Augusta, Georgia on a temporary, itinerant basis for a period of time not more than 15 days and advertises by any form of media communication to the public that it will buy, sell or otherwise trade in and receive precious metals or gems at a nonpermanent location within Augusta, Georgia. (g) "Nonpermanent location" means any location designated to be used to conduct a business engaged in dealing in precious metals or gems by an itinerant merchant, in any temporary place, including but not limited to hotels or motels, any movable vehicle, or other temporary or movable structure to be used to conduct such business for a limited or specific time. (h) “Numismatic coins” means coins whose value as collectors´ items exceeds the value of the content of the precious metals in the coins. (i) "Pawnbroker" means any person engaged in whole or in part in the business of lending money on the security of pledged goods, or in the business of purchasing tangible personal property on the condition that it may be redeemed or repurchased by the seller for a fixed price within a fixed period of time, or in the business of purchasing tangible personal property from persons or sources other than manufacturers or licensed dealers as a part of or in conjunction with the business activities described in this section. (j) “Pawn or pledge” means a bailment of personal property as security for any debt or engagement, redeemable upon certain terms and with the power of sale on default. (k) “Pawnshop” means any business wherein a substantial part thereof is to take or receive, by way of pledge, pawn, consignment or exchange, any goods, wares, merchandise, or any kind of personal property whatever, as security for the repayment of money lent thereon. (l) “Pawnshop transaction” means to take or receive any article of property or, from any customer, by pawning, pledging, trading, exchanging, purchasing, or other means. (m) “Person” means an individual, partnership, corporation, joint venture, trust, association or any other legal entity however organized. Attachment number 2 \nPage 2 of 16 Item # 12 (n) “Precious metals” means gold, silver, or platinum or any alloy containing gold, silver, or platinum. (o) “Proper identification” means any one of the following: (1) A Georgia driver's license which was properly issued by the appropriate state agency; (2) A valid Georgia voter identification card or other valid identification card issued by a branch, department, agency, or entity of the State of Georgia, any other state, or the United States authorized by law to issue personal identification, provided that such identification card contains a photograph of the customer; (3) A valid United States passport; (4) A valid employee identification card containing a photograph of the customer and issued by any branch, department, agency, or entity of the United States government, this state, or any county, municipality, board, authority, or other entity of this state; (5) A valid United States military identification card, provided that such identification card contains a photograph of the customer; or (6) A valid tribal identification card containing a photograph of the customer. (p) “Third party administrator” means any individual, business or corporation designated by the Sheriff to administer the reporting requirements of this ordinance. Sec. 6-6-2. Responsibility for Enforcement. The Richmond County Sheriff’s Office shall have the responsibility for the enforcement of this article. The Sheriff, or his representative, shall have the authority to inspect establishments licensed under this chapter during the hours in which the premises are open for business. These inspections shall be made for the purpose of verifying compliance with the requirements of this chapter and state law. This section is not intended to limit the authority of any other Augusta, Georgia officer or employee to conduct inspections authorized by other provisions of the Augusta, GA Code. Sec. 6-6-3. Business tax certificate required. Any person, firm or corporation who does business in Richmond County as a Broker, Pawnbroker, Dealer in Precious Metals or Gems, or Itinerant Dealers in Precious Metals or Gems shall, before engaging in such business, obtain a business tax certificate in accordance with Title 2, Chapter 1 of the Augusta- Richmond County Code. Attachment number 2 \nPage 3 of 16 Item # 12 Sec. 6-6-4. Requirements of this Article in addition to requirements of Title 2, Chapter 1. The provisions of this Chapter are intended to augment and be in addition to the provisions of Title 2, Chapter 1 (Business Tax Certificate). Where this chapter imposes a greater restriction upon persons, premises, businesses or practices than is imposed by Title 2, Chapter 1, this chapter shall control. Sec. 6-6-5. Compliance with State Law. Nothing in this Chapter shall relieve pawnbrokers or dealers in precious metals or gems from the necessity of complying with state law. Sec. 6-6-6. Application: Broker, Pawnbroker, Dealer in Precious Metals or Gems, Itinerant Dealers in Precious Metals or Gems. The application for said business shall be signed and dated by the applicant and contain answers to the following questions: (a) What is the kind of business to be operated? (b) What is the name of the business? (c) What is the location where such business is proposed to be carried on and the telephone number of said location? (d) What is the name of the applicant for the business tax certificate, and the home address and telephone number of said applicant? (e) Where has applicant resided for the six (6) months preceding the date of this application? (f) What was the applicant’s previous home address, and how long was applicant a resident there? (g) What is the Social Security number of said applicant? (h) What are the names and addresses of all persons having an interest in said business? (i) What interests do such persons have? (j) Who is the landlord or owner of said location, and what is the address and telephone number of said landlord or owner? (k) Has the applicant or any person connected with or having an interest in said business: (1) Been charged or convicted of any violation of law (other than minor traffic violations) in any locality? (2) Served time in prison, or other correctional institution? (l) If the answer to section (1) of the above question is ‘yes’, state circumstances in detail. Information must be complete as to dates, charges, court of jurisdiction, and disposition for each person. If the answer to section (2) of the above question is ‘yes’, state circumstances in detail. Information must be complete as to charge on which convicted, name of prison or correctional institution, length of time served, date of release from prison or correctional institution, or whether on probate or parole, and the terms thereof. Attachment number 2 \nPage 4 of 16 Item # 12 (m) Give the name, home address and telephone number and place of employment of two (2) persons who are residents of this county, who are familiar with your character and reputation. All of the foregoing information is hereby given and all of the foregoing statements are hereby made on oath, willfully, knowingly, and absolutely, and the same is and are hereby sworn to be true under penalty for false swearing, as provided by law. Applicant’s Signature Sworn to and subscribed before me, this day of 20___ . Notary Public Sec. 6-6-7. Regulatory fee. Any person, firm or corporation who does business in Augusta-Richmond County as a Broker, Pawnbroker, Dealer in Precious Metals or Gems, Itinerant Dealers in Precious Metals or Gems shall, before engaging in such business, pay such regulatory fee as is provided in section 2-1-3(c) of the Augusta-Richmond County Code. Sec. 6-6-8. Right of suspension by Planning and Development Department: Revocation. The Planning and Development Department shall have the right to immediately suspend, for cause, any business tax certificate issued under this article whenever a person, firm or corporation doing business shall deviate from the normal operation for which the business tax certificate was obtained or fails in performance to meet the required regulations and code as set forth by the Planning and Development Department, Sheriff’s office or Health department; or violates any law or ordinance of the United States, or the state or Augusta, Georgia, in pursuance of such business conducted under such business tax certificate; or when it shall be proven before the Planning and Development Department that there is a violation of a nuisance law; or when the health, morals, interests and convenience of the public demand the suspension of such business tax certificate. The Planning and Development Department shall report the suspension of such business tax certificate to the next regular or called meeting of the Commission, and shall provide the licensee with at least three (3) days’ notice of said meeting, at which meeting the licensee may make such showing as he/she may deem proper. After a hearing, Commission shall either continue the suspension, place the license on probation, permanently revoke the license, or restore the license such that it remains in full force. A license granted hereunder shall also be subject to revocation for cause, either with or without a prior suspension of the license. Whenever, in the opinion of the Planning and Development Department, there is cause to revoke the license, a written notice of intention to revoke it shall be furnished the holder thereof three (3) days before a regular or called meeting of the Commission at which time the holder of the license may make such showing as he/she may deem proper. After a hearing, the Commission may revoke the license Attachment number 2 \nPage 5 of 16 Item # 12 if, in its discretion, it is in the best interest, peace and good order of Augusta, Georgia, or there has been any violation of the ordinances and code of Augusta, Georgia, or the laws of the State of Georgia or the United States in the conduct of the place of business. Sec. 6-6-9. Conduct of business. The following rules and regulations are hereby established, and shall govern the conduct and operation of every such place of business, and every person owning and operating such place of business. Sec. 6-6-10. Daily Electronic Reporting. (a) All businesses regulated by this article shall make correct and truthful entries of information as required by the applicable Section as soon after the transaction as possible and in no event more than one hour after the applicable time set for closing of the business. The daily electronic reporting shall be by an electronic reporting system required by the Sheriff. Every pawnshop shall enter each transaction as it occurs into the electronic reporting system via the internet to the administrator of the electronic reporting system. The administrator of the electronic reporting system will electronically transmit all transactions to the police department. (b) In the event that the electronic reporting system becomes temporarily or permanently disabled, businesses will be notified as soon as possible by the Sheriff’s Office. In this event, the businesses will be required to make records of transactions in paper form as prescribed by the Sheriff’s Office. Such paper forms must include all information required under the applicable Section related to the business. Businesses shall be responsible for maintaining an adequate inventory of these forms. (c) The Sheriff shall select and provide the required electronic reporting system software, and designate the required fingerprint reader model to be purchased by the business. Sec. 6-6-11. Recordkeeping Requirements. Brokers and Pawnbrokers. All Brokers and Pawnbrokers shall maintain records documenting all pawnshop transactions as follows: (a) At the time of the actual transaction pawnbrokers shall complete the transaction form designated by the Sheriff. A pawnbroker shall maintain a copy of the completed transaction form on the licensed premises for at least 1 year after the date of the transaction. However, the pawnbroker shall maintain a copy of the transaction form either on premise or off premise at a location within Richmond County approved by the Sheriff for not less than 4 years. Such records may be kept electronically as long as a copy of the electronic records can be provided to the Sheriff or other law enforcement agency upon demand. (b) The record required above shall contain: Attachment number 2 \nPage 6 of 16 Item # 12 (1) The time, date, and place of the transaction. (2) A complete and accurate description of the goods acquired, including the following information, if applicable: a. Brand name. b. Model number. c. Manufacturer's serial number. d. Size. e. Color, as apparent to the untrained eye. f. Precious metal type, weight, and content if known, as well as a digital photograph. g. Gemstone description, including the number of stones, if applicable, as well as a digital photograph. h. In the case of firearms, the type of action, caliber or gauge, number of barrels, barrel length, and finish. i. Any other unique identifying marks, numbers, or letters. j. The price paid for the goods purchased. k. A digital photograph of the items purchased. (3) The Broker and Pawnbroker shall require verification of identification of the person from whom the goods are acquired by accepting only proper identification as defined herein, as well as a description of the person including: a. Full name, current residential address, workplace, and home and work phone numbers. b. Height, weight, date of birth, race, gender, hair color, eye color, and any other identifying marks. c. A Photo copy of the seller’s proper identification. d. A digital reader fingerprint of the seller’s right hand thumb (see fingerprint definition). The digital fingerprint file shall be uploaded to an electronic reporting system required by the Sheriff . (4) The record shall contain the type of identification exhibited, the issuing agency, and the number thereon. (5) The seller shall sign a statement verifying that the seller is the rightful owner of the goods or is entitled to sell, consign, or trade the goods. (6) Any other information required by the format designated by the Sheriff. Sec. 6-6-12. Daily accurate report; false statements. (a) Every Broker and Pawnbroker, his employees or agents, shall make correct and truthful entries of the above-required information in the daily electronic reporting required in Section 6-6-10. (b) It shall be unlawful for person engaged in the business of pawnbroker to make any false entry in any report. Any person making any willfully false or misleading statements in the report shall be punished as provided in section 6-6-22. Attachment number 2 \nPage 7 of 16 Item # 12 Sec. 6-6-13. Minors. It is unlawful for any broker, pawnbroker, or agent or employee thereof to receive any article in pawn or purchase any article for resale from any person under 17 years of age. Sec. 6-6-14. Pawnbrokers; bond required. In addition to the business tax certificate required by section 6-6-3 herein, it shall be unlawful for any person to engage in the business of pawn broking within Richmond County without giving bond, with two (2) good and approved securities, in the sum of five thousand dollars ($5,000.00), conditioned to make good all damages sustained by the carelessness, neglect or unfair dealing of such licensee. Sec. 6-6-15. Premises open to Sheriff. Every Broker and Pawnbroker shall admit to his premises any Sheriff’s deputy, who in the performance of official lawful duties as prescribed by the Sheriff may desire at any time to search for articles missing or stolen, or to make any inspection authorized by this article, without the formality of a search warrant. Sec. 6-6-16. Inspection of pledges and purchases and records. All articles pledged or sold to pawnbrokers shall, at all times, be subject to inspection and examination by the Sheriff. All records required to be kept by this chapter or by policies of the Sheriff‘s Office shall be subject to inspection and examination by the Sheriff. Sec. 6-6-17. Goods held for 30 days; law enforcement holds. a) Any pawnbroker or person operating under a pawnbroker's license who takes goods on pawn or buys goods, taking full title thereto, the word "goods" being used in the broadest sense and including all kinds of personal property, shall hold the goods so taken in pawn or purchase for at least 30 days before disposing of the goods by sale, transfer, shipment or otherwise. b) The Richmond County Sheriff’s Office has the authority to place property that is the subject of law enforcement investigation on "law enforcement hold." In that event, the Richmond County Sheriff’s Office shall notify the pawnbroker of the need for a police hold and identify all property subject to the police hold. Upon notification, it shall be the responsibility of the pawnbroker to maintain the subject property until such time as the property is released from law enforcement hold status or the property is confiscated as evidence. Sec. 6-6-18. Pawnbrokers; amount of loan. Upon all articles pawned the pawnbroker may advance such sum and for such time as may be agreed on with the pawner. Sec. 6-6-19. Sale of unredeemed articles; pawner's right of redemption. Attachment number 2 \nPage 8 of 16 Item # 12 Upon the failure of the pawner to redeem the articles pledged at the time agreed on, the pawnbroker may, after the expiration of 30 days, sell such articles; provided, that six (6) daily notices of sale are given through two (2) newspapers; provided, further, that the pawner shall have the privilege of redeeming such articles up to the time of the sale. Sec. 6-6-20. Pawn tickets. It shall be unlawful for any pawnbroker to fail to deliver to the pawner, at the time of the pawning, a certificate or ticket, numbered to correspond with the number and description in the record he is required by this chapter to keep. Sec. 6-6-21. Sign. It shall be unlawful for any pawnbroker to fail to affix the usual pawnbroker's sign, a three-ball pendant, to his place of business, within five days after receiving his pawnbroker's business tax certificate. Sec. 6-6-22. Money lenders, except banks and like institutions, as pawnbrokers. Any person, except banks and other institutions of like character regulated and licensed solely by the state, lending money on or purchasing personal property from individuals, shall be classed as pawnbrokers and shall pay the fee required of pawnbrokers, and shall make daily reports to the Sheriff's Office of such loans or purchases, and shall in all other respects be subject to and governed by the provisions of this article regulating the business of a pawnbroker. Sec. 6-6-23. Penalties. (a) Any person running a business as a Broker or Pawnbroker, or any employee or agent thereof, shall be punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory permit of the pawnbroker violating the provisions of any law or ordinance pertaining to pawnbrokers. (b) Any person running a business dealing in precious metals or gems, or any employee or agent thereof, violating any of the provisions of this chapter shall be punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory permit of the dealer in precious metals or gems violating the provisions of any law or ordinance pertaining to dealers in precious metals or gems. (c) Any person running a business as an itinerant merchant dealing in precious metals or gems, or any employee or agent thereof, violating any of the provisions of this chapter shall be punished as provided by Section 1-6-1, and, in addition, by the revocation of the regulatory permit of the itinerant merchant dealing in precious metals or gems violating the provisions of any law or ordinance pertaining to dealers in precious metals or gems. Sec. 6-6-24. Notice of intent to conduct business. Attachment number 2 \nPage 9 of 16 Item # 12 (a) Business Tax Certificate Required. Any person, firm or corporation who does business in Richmond County as Dealers in Precious Metals or Gems shall, before engaging in such business, obtain a business tax certificate in accordance with §6- 6-3 and §6-6-4 of the Augusta, GA Code. Sec. 6-6-25. Dealers in Precious Metals or Gems; Registration and Regulatory Permit Required. (a) No person shall engage in business as a dealer in precious metals or gems until he has registered as a dealer in precious metals or gems for each separate place of business with the Richmond County Sheriff’s Office and has applied for a regulatory permit to operate said business in Richmond County. The registration and permit application shall be in writing and shall be sworn to or affirmed by the dealer in precious metals or gems on a form as prescribed by the Sheriff’s Office. (b) The registration and permit application shall contain the full name, business address, home address and date of birth of the dealer together with the full names, home addresses, and dates of birth of all other persons having an ownership interest or actually employed in the business other than publicly held corporations. In the case of a corporation, this list shall include full names, dates of birth and titles of corporate officers and owners of ten or more percent of the common or preferred stock. (c) No person shall be eligible for a regulatory permit or to register as a dealer in precious metals or gems if any owner, manager, employee or stockholder, other than stockholders owning less than 10 percent of the outstanding shares of a publicly held corporation, has been convicted of a felony under the laws of this state or any other state or the United States. This subsection shall not apply to any person who has been convicted of a felony after ten years have expired from the date of completion of the felony sentence. Prior to the issuance of an occupation tax certificate and the regulatory permit, a background investigation shall be required for the stockholders, owner(s), manager(s), and employee(s). If the eligibility requirements are met, then the occupation tax certificate and the regulatory permit shall be issued, and the registration allowed. (d) Such occupation tax certificate and regulatory permit shall be for the calendar year and must be renewed prior to the expiration date. All independent contractors must have the certificates and permits required by this chapter. In addition, each applicant shall pay an initial registration fee to the Richmond County Sheriff’s Office of $25.00 to cover the cost of registering such persons. The registration shall be renewed annually upon presentation of a current tax certificate and regulatory permit by the dealer. (e) It shall be the responsibility of the Planning and Development Department to issue and receive payment for the occupation tax certificate. (f) It shall be the responsibility of the Sheriff or designee to issue and receive payment for the regulatory permit. The cost of the regulatory permit shall be $25.00 for each individual listed on the application and shall be used to cover the Attachment number 2 \nPage 10 of 16 Item # 12 cost of the criminal history(s) and background investigation of the applicant(s) investigation in addition to any fees charged by the State. The Director of Planning and Development or his designated representative shall submit the application after filing to the Sheriff’s Office. Each applicant authorizes the Sheriff’s Office and its agents to secure from any court, law enforcement agency, or other public agency his criminal history and the criminal history of all individuals required to be listed on the application, including but not limited to sole proprietor, partners, members, corporate officers, stockholders, and managers, and authorizes Augusta, Georgia to use such information in determining whether the license applied for shall be issued. Each applicant waives any right that he would otherwise have to preclude Augusta, Georgia or its agents from obtaining and using such information and each applicant further waives any liability of Augusta, Georgia or its agents for obtaining and using such information, and agrees to indemnify and hold Augusta, Georgia harmless against the claims of any person listed by the applicant on the application and by doing so has authorized Augusta, Georgia to investigate. The Sheriff’s Office shall make an arrest and conviction investigation concerning any applicants hereunder and all individuals required to be listed on the application, including but not limited to sole proprietor, partners, LLC members, corporate officers, corporate stockholders, and managers. The Sheriff’s Office shall submit the results of the investigation to the Director of Planning and Development or his designated representative within 30 days of submission. (g) All applications shall contain the address of the premises upon which the business is conducted and the zoning classification of the premises. (h) Each dealer shall be required to notify the Richmond County Sheriff’s Office in writing within seven calendar days of any change of address of the dealer or business or any change of ownership in the business. A copy of the change of address or ownership in the business shall be transmitted to the sheriff of the county within seven days of the notification. Sec. 6-6-26. Recordkeeping Requirements. (a) Every dealer in precious metals or gems shall maintain a record, in permanent form, in which shall be entered at the time of each purchase of precious metals or gems or goods made from precious metals or gems the following: (1) The date and time of the purchase; (2) The name of the person making the purchase from the seller; (3) The name, age, and address of the seller of the items purchased and the distinctive number from such seller´s driver´s license or other proper identification as defined herein, containing a photo of the seller; (4) A photocopy of the seller’s proper identification. (5) A digital reader fingerprint of the seller’s right hand thumb (see fingerprint definition). The digital fingerprint file shall be uploaded to an electronic reporting system required by the Sheriff. Attachment number 2 \nPage 11 of 16 Item # 12 (6) A clear and accurate identification and description of the purchased goods, including the serial, model, or other number, and all identifying marks inscribed thereon as well as a digital photograph. If a criminal investigation occurs, the dealer in precious metals and gems shall, upon request, provide a clear and legible copy of the image to the appropriate law enforcement agency. (7) The price paid for the goods purchased; (8) The number of the check issued for the purchase price, if payment is made by check; and (9) The signature of the seller. (b) The permanent record required by this Code section shall be in legible English. Entries shall appear in chronological order. No blank lines may be left between entries. No obliterations, alterations, or erasures may be made. Corrections shall be made by striking through the entry without destroying its legibility. The record shall be maintained for each purchase of precious metals or gems or goods made from precious metals or gems for at least one year on-site or for at least two years off-site at a location within Richmond County approved by the Sheriff. Such records may be kept electronically as long as a copy of the electronic records can be provided to the Richmond County Sheriff’s Office or other law enforcement agency upon demand. The record shall be open to the inspection of any duly authorized law enforcement officer during the ordinary hours of business or at any reasonable time. (c) Dealers exclusively engaged in buying or exchanging for merchandise scrap dental gold and silver from licensed dentists by registered or certified mail or statutory overnight delivery may record the post office record of the mailed parcel in lieu of the seller´s age and proper identification as required in paragraph (3) of subsection (a) of this Code section and in lieu of the seller´s signature as required in paragraph (7) of subsection (a) of this Code section. Sec. 6-6-27. Daily electronic reporting required. (a) Every dealer in precious metals or gems shall comply with the requirements for daily electronic reporting as set forth in Section 6-6-10. The daily electronic reports shall contain the information required in Section 6-6-26(a) (1)-(9) in a form approved or prescribed by the Sheriff of all precious metals or gems or goods made from precious metals or gems purchased on the day of the report. (b) All reports shall be maintained in a secure location under the direct supervision of the appropriate Sheriff’s officer. All reports shall be available for inspection only for law enforcement purposes as provided in O.C.G.A. Section 43-37-4(b). (c) Any Sheriff’s officer may, in his discretion, authorize any person who demonstrates theft of precious metals or gems by the presenting of an incident report or other similar document to inspect the reports at the Sheriff’s Office in an effort to locate stolen property. Attachment number 2 \nPage 12 of 16 Item # 12 Sec. 6-6-28. Unlawful activities. (a) It shall be unlawful for any dealer in precious metals or gems or any agent or employee of a dealer in precious metals or gems who makes purchases of precious metals or gems or of goods made from precious metals or gems to: (1) Make any false statement in the permit application and registration provided for in Section 6-6-25; (2) fail to maintain and make entries in the permanent record as required by Section 6-6-26; (3) make any false entry in such permanent record; (4) Falsify, obliterate, destroy, or remove from the place of business such permanent record; (5) Refuse to allow any duly authorized law enforcement officer to inspect such permanent record, or any precious metals or gems or goods made from precious metals or gems in his possession, during the ordinary hours of business or at any reasonable time; (6) Sell, exchange, or remove from the legal possession of the buyer, or to alter the form of, any precious metals or gems or goods made from precious metals or gems purchased by remounting, melting, cutting up, or otherwise altering the original form until at least 10 calendar days have elapsed from the time of purchase or acquisition; (7) Fail to make the report as required in this Article; or (8) Purchase any precious metals or gems from any person under 17 years of age. (b) It shall be unlawful for any person to advertise or transact business as a dealer in precious metals or gems without first registering and obtaining the regulatory permit pursuant to the requirements of this Article. (c) It shall be unlawful for any dealer in precious metals or gems to purchase precious metals in a melted or smelted state unless the purchase is from a registered dealer in precious metals or gems. (d) If any Sheriff’s officer has probable cause to believe that precious metals or gems have been stolen, he may give notice in writing to the dealer to retain the precious metals or gems for an additional 15 days; and it shall be unlawful for the dealer to dispose of the property unless the notice is revoked in writing within the 15 day period. Sec. 6-6-29. Applicability of Article. (a) This Article shall not apply to any precious metals or gems containing precious metals or gems obtained from industrial producers, manufacturers, licensed dealers, or distributors. (b) This Article shall not apply to dealers exclusively engaged in the sale or exchange of numismatic coins or to transactions exclusively involving numismatic coins or other coinage. Attachment number 2 \nPage 13 of 16 Item # 12 Sec. 6-6-30. Itinerant Dealers in Precious Metals or Gems. Applicability. This section shall be applicable to all itinerant dealers of precious metals or gems, whether their sales, trades and purchases are at retail or wholesale or by any form of pawn. Specifically excluded are wholesalers, buyers and sellers who sell, trade and deal only with mercantile establishments or purchase precious metals or gems from manufacturers, manufacturer’s representatives, or other dealers in precious metals or gems. Sec. 6-6-31. Notice of intent to conduct business. (a) Business Tax Certificate Required. Any person, firm or corporation who does business in Richmond County as an Itinerant Dealers in Precious Metals or Gems shall, before engaging in such business, obtain a business tax certificate in accordance with §6-6-3 and §6-6-4 of the Augusta, GA Code. (b) Permit required. It shall be unlawful for any person to engage in activities as an itinerant dealer in precious metals or gems in Richmond County without having obtained a valid permit for each separate location and for each person engaging in said activities. Prior to advertising any buying, selling, trading or otherwise dealing in precious metals or gems, an itinerant dealer shall, at least 3 business days prior to the initial advertising, file with the Sheriff’s Office an application for a regulatory permit to conduct the business of itinerant dealer in precious metals or gems in Richmond County. (c) Such application shall include the following: (1) Full name of the person, group or association, and its address; (2) The name of the person who will be conducting business in Richmond County and his home address, including proper identification as defined; (3) The length of the stay in Richmond County, including the dates of opening and closing, at each fixed location not to exceed 15 days; (4) The fingerprints of the person or persons who will be conducting such business in Richmond County; and (5) Where the business will be conducted, and during what hours; except that no itinerant dealers in precious metals or gems shall operate at any location in Richmond County between the hours of 6:00 p.m. and 8:00 a.m. Monday through Saturday or during any hours on Sunday. (d) No person who has been convicted of a felony under the laws of this state or any other state of the United States shall be eligible to receive a regulatory permit to conduct business as an itinerant merchant of precious metals or gems within Richmond County. This paragraph shall not apply to any person who has been convicted of a felony after ten years have expired from the date of completion of the felony sentence. Prior to the issuance of the regulatory permit, a background investigation shall be required for each person who will be conducting business in Richmond County. If the eligibility requirements are met, then the regulatory permit shall be issued for each person meeting the requirements. The provisions of Section 6-6-25(f) shall apply to the background investigation required herein. Attachment number 2 \nPage 14 of 16 Item # 12 (e) Each regulatory permit issued pursuant to this section shall be nontransferable and valid for period of time listed by the applicant in response to paragraph (c) (3) above, not to exceed 15 days. (f) Every itinerant dealer shall admit to the premises where business is being conducted any Sheriff’s officer, who in the performance of official lawful duties as prescribed by the Sheriff, may desire at any time to search for articles missing or stolen, or to make any inspection of records authorized by this chapter, without the formality of a search warrant. Sec. 6-6-32. Records. All itinerant dealers, both salesmen and buyers, of precious metals or gems shall keep records wherein shall be entered an accurate description of all property pledged, traded or sold by them. Such description shall include to the extent possible the name or the make of the article, any identifying mark or number, and a statement of the kind of material of which it is made. In such records there shall be entered also the full name and address of the person by whom same was deposited or sold, and the time when the same was done, and the name, address, date of birth and drivers' license number of seller; and a photocopy of the proper identification. In the event the seller does not have a drivers' license, other proper identification as defined shall be required and photocopied. All purchased items shall be digitally photographed. These entries shall be made as soon after the transaction as is possible but in no event more than one hour after the time given for daily close of business in Section 6-6-31(c)(5) above. Such records may be kept electronically as long as a copy of the electronic records can be provided to the Richmond County Sheriff or other law enforcement agency upon demand. Sec. 6-6-33. Daily Accurate Report to police. Every traveling and itinerant dealer shall make a report to the Sheriff’s Office, as required in Section 6-6-10 (Daily Electronic Reporting). The report shall be in such form as may be prescribed by the Sheriff, of all property pledged, traded, bought or sold during the period of operation in Richmond County, and shall show the name and address of any person who bought, sold, traded or otherwise disposed of or received any item; the date and time of the transaction; the amount paid or advanced, or the item traded; the full description of articles, including kind, style, material, color, design, kind and number of stones in jewelry; and all identifying names, ranks, and numbers; and a description of persons trading, buying, selling or pawning, including the name, address, race, weight, height, photocopy of proper ID and digital thumbprint of said person. (See fingerprint requirement). Sec. 6-6-34. Surrender of stolen property. In the event it is determined that any item bought, sold or traded to, or received by the itinerant dealer, salesman or buyer is the subject of any theft of crime, the Attachment number 2 \nPage 15 of 16 Item # 12 dealer, salesman or itinerant buyer shall, upon demand of the Sheriff , surrender the same to the Sheriff’s Office. Sec. 6-6-35. Holding period. Every item covered by this section which is purchased from one seller shall be separately packaged, or kept separately, and not intermingled or confused with items purchased from another seller, for a period of thirty days following the purchase of such item. No person engaging in the purchase of precious metals or items as defined this chapter shall sell or otherwise dispose, permit the sale or disposal, remove or permit to be removed from the license holder's place of business, intermingle with other jewelry or stones, alter, change, deface or permit the same of any such precious metals or stones purchased, until after the expiration of thirty days from the date of purchase. Sec. 6-6-36. Unlawful activities. It is unlawful for any itinerant dealer of precious metals or gems to purchase any precious metals or gems from any person under 17 years of age. Attachment number 2 \nPage 16 of 16 Item # 12 Commission Meeting Agenda 5/7/2013 5:00 PM 7th Street Feed Mill Department: Caption:Discuss the 7th Street vacant Feed & Seed Mill. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 13 Commission Meeting Agenda 5/7/2013 5:00 PM Added scope for Virgo Gambill Architects to include renovations for the entire Municipal Building, a new IT building and renovations for the three buildings housing the Engineering Department all located on the Municipal Building Campus Department:Recreation, Parks and Facilities Caption:Motion to approve adding design services for the renovations of the entire Municipal Building, a New IT Building and renovating the three Engineering buildings to Virgo Gambill Architects’ scope of services and an increase in their fees of $579,257. (No recommendation from Public Services Committee April 22, 2013) Background:On September 4, 2012 at their regular meeting the Commissioners approved proceeding with Option 2d for the Augusta Georgia Municipal Building Renovations and Modernization. This was a limited scope with the addition and stair tower and renovations of only the First and Second floors. At the March 11, 2013 special called meeting the Commissioners approved to direct the Administrator to move forward with the renovation of the entire Municipal Building, the construction of a new IT building and renovations of the ancillary buildings located on the Municipal Building Campus. In order to expedite the process to take advantage of having an architect and Construction Manager at Risk on site saving time and funds, the architect of record for the Municipal Building Renovations and Modernization will be tasked with not only taking the design for the entire Municipal Building through to construction but to also provide design services for the new IT Building and renovations for the three Engineering Buildings. Analysis:Having Virgo Gambill Architects complete the design for the entire Municipal Building and provide the design for the IT Building and renovations of the outbuildings will expedite the process and allow the County to take advantage of having a Construction Manager at Risk already mobilized on site. This will save the County time and money. Financial Impact:The additional fee of $579,257 requested by Virgo Gambill Architect was accounted for in funding that was approved by the Cover Memo Item # 14 Commission on March 11, 2013. The breakdown of this amount is” Complete Design for the entire Municipal Building - $148,937.00 Design for the New IT Building - $347,820.00 Design for Engineering Buildings renovations - $82,500.00 Alternatives:1) Approve the additional fees of $579,257 to Virgo Gambill Architects allowing the design for the entire Municipal Building, the New IT Building and the three Engineering buildings to progress. 2) Do not approve the additional fees and stop the project. Recommendation:1) Approve the additional fees of $579,257 to Virgo Gambill Architects allowing the design for the entire Municipal Building, the New IT Building and the three Engineering buildings to progress. Funds are Available in the Following Accounts: Municipal Building GL 328-05-1120 JL 212055101 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 14 Attachment number 1 \nPage 1 of 1 Item # 14 Attachment number 2 \nPage 1 of 3 Item # 14 Attachment number 2 \nPage 2 of 3 Item # 14 Attachment number 2 \nPage 3 of 3 Item # 14 Commission Meeting Agenda 5/7/2013 5:00 PM Butler Creek Park Development Court Addition Department:Recreation, Parks and Facilities Caption:Motion to approve Change Order Number 1 to Beam's Contracting, Inc. for $46,927.00 for the addition of a new basketball court and associated site work for Butler Creek Park. (No recommendation from Public Services Committee April 22, 2013) Background:Butler Creek Park Project is a SPLOST VI project approved by the Augusta Commission. The new park development is one of only two parks located in Commission District 6. The project continues to be supported whole heartedly by the residents in and around the Northview community and through the voice of the Northview Neighborhood Association. Analysis:Based on community support and through the request of the Northview Neighborhood Association, the addition of an outdoor basketball court would add an additional recreational element to this park that will include a walking trail, playground area, comfort station, and plenty of green space along Butler Creek that flows through the southern part of the property. Access to the basketball court will be directly off Carmichael Drive. Financial Impact:The change in the original contract to Beam's Contracting will add $46,927.00. Funds are available in SPLOST VI. Alternatives:1. To approve Change Order 1 to Beam's Contracting in the amount of $46,927.00 for the addition of a basketball court. 2. Move No Action thus delaying the construction of this requested park improvement that will add recreational value to this development. Recommendation:1. To Approve. Funds are Available in the Following 328061110 - 211066901 Cover Memo Item # 15 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 15 Attachment number 1 \nPage 1 of 4 Item # 15 Attachment number 1 \nPage 2 of 4 Item # 15 Attachment number 1 \nPage 3 of 4 Item # 15 Attachment number 1 \nPage 4 of 4 Item # 15 Commission Meeting Agenda 5/7/2013 5:00 PM Delinquent Health Department Fees Department:Planning & Development Caption:Discussion: consider probation, suspension or revocation of the Business Tax Certificate for the businesses listed below, for failure to pay the Richmond County Health Department fee for services. (No recommendation from Public Services Committee April 22, 2013) · Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen · Mr. Roan Miranda, d/b/a: Island Café · Ms. Jennifer Tutt, d/b/a: Sit A Spell Coffee House · Mr. Roderick Stokes, d/b/a: S-Bar · Ms. Shavone Stokes, d/b/a: Cream · Mr. Lawrence Harris, d/b/a: Frankie’s Restaurant · Mr. Shannor Trotty, d/b/a: The Eatery – Base Operation · Ms. Rukiya Faulk, d/b/a: Augusta Dawgs #1 · Mr. Shannor Trotty, d/b/a: Wholesome Convenience Store & Eatery Background:The owners of the listed restaurants are delinquent in submitting payment for Richmond County Health Department ‘fee for services’, pursuant to the following Augusta-Richmond County Codes: CHAPTER 290-5-14 FOOD SERVICE 290-5-14-.02 Provisions. Amended. (1) Permit. (a) Valid Permit Required. It shall be unlawful for any person to operate any type of food service operation: food service establishment, mobile food service unit, extended food service unit, or temporary food service establishment, without having first obtained a valid food service permit from the Health Authority pursuant to this Chapter. (b) Invalidation. Permits are invalidated by change of permit holder, location or change in type of operation. (c) Satisfactory Compliance. 1. To qualify for a permit, an applicant shall: (i) Be an owner of the food service establishment or an officer of the legal ownership; (ii) Agree to allow access to the food service Cover Memo Item # 16 establishment; and (iii) Provide required information and pay all applicable fees at the time the application is submitted. RULES OF DEPARTMENT OF HUMAN RESOURCES PUBLIC HEALTH O.C.G.A. § 31-3-4 (2009) (6) Make contracts and establish fees for the provision of public health services provided by county boards of health, including but not limited to environmental health services, which fees may be charged to persons or to establishments and premises within the county for inspection of such establishments, premises, structures and appurtenances thereto, or for other county board of health services…. Analysis:The listed business owners are delinquent in making payment to the Richmond County Health Department for ‘fee for services’. The Health Department requested that the Licensing Division submit an agenda item to the Commission for action to be taken against the business owners in accordance with the following Augusta-Richmond County Code: FINANCE AND TAXATION: §2-1-38. Right to Deny, Suspend, or Revoke a Business Tax Certificate; (a). A Business Tax Certificate under this Chapter may be denied, suspended, or revoked if one or more of the following exists: (3). The applicant or holder of the certificate intends to violate or has violated any federal or state law, or local ordinance or any ordinance or resolution regulating such business or intends to violate any regulation made pursuant to authority granted for the purpose of regulating such business. Financial Impact:As of March 1, 2013, the total amount owed was $4,750. Alternatives:N/A Recommendation:Effective May 8, 2013, the business licenses will be suspended until the Health Department fees are paid in full. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 16 Cover Memo Item # 16 Commission Meeting Agenda 5/7/2013 5:00 PM Resolution of Support Approval (Legacy at Walton Oaks - Phase 2) Department:Housing and Community Development Department (AHCDD) Caption:Motion to approve the resolution supporting the Augusta Housing Authority and Walton Communities, LLC’s application for low income housing tax credits to be named the Legacy at Walton Oaks Phase 2 (Senior’s). (Approved by Administrative Services Committee April 22, 2013) Background:Walton Communities, LLC has partnered with the Augusta Housing Authority to continue the development of Walton Oaks located at 401 Fairhope Street in East Augusta. Currently, a Senior Phase and a Family Phase of Walton Oaks has been a tremendous success. The two organizations are preparing to apply for funding for a 2nd Senior Phase of the project. Legacy at Walton Oaks Phase 2 will be developed, built and managed through the joint efforts of Walton Communities and the Augusta Housing Authority. This development will consist of 62 one- and two- bedroom units displaying exceptional interior appointments with the highest quality elevations. The community will be developed and constructed with low-income tax credits allocated by the Georgia Department of Community Affairs. As such, the units serve moderate-income families earning 60% or less of the area median income. These income restrictions allow for maximum household incomes approximately ranging from $23,880 for a family of one to $27,300 for a family of two. In order to reach these potential residents, marketing efforts will reach out to senior centers, churches, work-force employment centers such as the call centers in the area, retail and service industries, local government employees, teachers and seniors. Analysis:The success of Walton Oaks, thus far, can be seen throughout East Augusta. The Housing Authority currently holds a waiting list for new residents. The change to the community has increased the safety of the area, as well as, allowed new tenants to reside in a once blighted area. Walton Oaks and the Augusta Housing Authority wish to continue to uplift East Augusta by providing living quarters for seniors that will complement the preceding living areas.Cover Memo Item # 17 Financial Impact:There is no financial commitment on the part of Augusta- Richmond County. However, it will assist Walton Communities, LLC and the Augusta Housing Authority if the City of Augusta (thru the Commission) chooses to back their proposed project. This will boost their application in hopes of receiving funding from other sources. Alternatives:Not Any. However, not backing the project could result in the possible denial of the applicant’s applications. Recommendation:Given the success of Walton Oaks previous phases, we (Housing and Community Development Department) recommend that the City of Augusta (thru the Commission) back this project and approve the attached resolution. Funds are Available in the Following Accounts: Not Any. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 (Age Restricted) Of the Underwood Homes Redevelopment A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Submitted by WALTON COMMUNITIES, LLC 2181 Newmarket Parkway Marietta, GA 30067 Attachment number 1 \nPage 1 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Overview Walton Oaks is a 30-acre mixed-use and master planned community developed and built by Walton Communities, LLC in association with the Augusta Housing Authority. The community consists of multiple phases: · Family Phases I & II – 181 apartment units (Affordable) · Senior Phases I & II – ± 137 age-restricted (55+) apartments (Affordable) o Legacy at Walton Oaks Phase 2 will include 62 units The attached site plan indicates all four phases – the Senior Phases and the Family Phases. The mission of the developer in the creation of Walton Oaks is to utilize the support of civic organizations, governmental authorities and residential neighbors in providing neighborhoods that matter in a mixed income and mixed tenure housing environment with first-class amenities in an aesthetically superior combination of land planning, architectural elements and landscaping. Attachment number 1 \nPage 2 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project General Description Legacy at Walton Oaks Phase 2 will be developed, built and managed through the joint efforts of Walton Communities and the Augusta Housing Authority. This development will consist of 62 one- and two-bedroom units displaying exceptional interior appointments with the highest quality elevations. The community will be developed and constructed with low-income tax credits allocated by the Georgia Department of Community Affairs. As such, the units serve moderate-income families earning 60% or less of the area median income. These income restrictions allow for maximum household incomes approximately ranging from $23,880 for a family of one to $27,300 for a family of two. In order to reach these potential residents, marketing efforts will reach out to senior centers, churches, work-force employment centers such as the call centers in the area, retail and service industries, local government employees, teachers and seniors. Legacy at Walton Oaks Phase 2 will offer a laundry facility, a community room set aside for resident use and a covered porch as well as a pavilion and landscaped courtyard. Programs will also be available for adults; these activites will serve our senior adult residents by sponsoring programs such as the Fifty+ Club. These residents will enjoy cultural activities, field trips, and social functions throughout the year. Many residents will use these functions as their primary opportunity for social interaction. Floorplans at Legacy at Walton Oaks Phase 2 will include spacious one and two- bedroom homes with a host of elegant interior features such as crown molding, 9-ft. ceilings, Whirlpool appliances with self-cleaning ovens, separate laundry rooms with pantry shelving and convenient raised vanities in the baths. Each home will be pre- wired for home office technology with high-speed internet and fax capabilities. Attachment number 1 \nPage 3 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Programs and Services Additionally, the Legacy at Walton Oaks Phase 2 will partner with local senior service providers to make available a number of services for seniors, including: · Continuing education · Transportation to facilitate access to social services/doctors/shopping · Information and senior counseling · Recreational activities · Grandparent mentoring programs · Preventive health care programs & health screening Partnering with local churches to provide further supportive services will further enhance the property services. Attachment number 1 \nPage 4 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Architectural and Landscaping Architectural Design The project will be designed in an architectural style consistent with historic downtown Augusta, utilizing features which are present in neighboring properties. These include the use of brick and hardi exteriors, standing seam metal roof accents, and attractive decks and patios with enlarged columns. Construction materials will include hardi siding in a neutral palette, accented with brick and masonry. Tilt-out insulated aluminum windows will provide an attractive exterior appearance as well as excellent energy efficiency. All ground floor units will be handicap accessible and as such will be fitted with all appropriate handicap features as required by local and federal building codes. Several apartment units will be handicap adaptable and some will have features specifically designed for those with audio &/or visual impairments. Landscaping and Site Design Walton Communities places great emphasis on landscaping to provide lush streetscapes, mature trees and shrubs, colorful seasonal annual and perennial beds and impressive community entrances. Walton Oaks will continue this tradition by insuring that all planted areas contain landscape materials of high-quality and above-average size. All trees will be a minimum caliper size of 2” in diameter and shrubs shall have a minimum height of 24”. Ground covers shall be a minimum size of 1 gallon and placed a minimum of 18” on center. Areas of central focal point will include the amazingly preserved large caliper oaks on the site, sodded lawns, seasonal planting beds and attractive fencing. High-end entry signage will be comparable to other Walton communities. Attachment number 1 \nPage 5 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Target Market & Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Unit Mix Unit Mix for Family Apartments (Walton Oaks – Phase I & II) Total Units Unit Mix In All Phases Unit Size 1-BR/1-BA 24 800 sq. ft. 2-BR/2-BA 120 1150 sq. ft. 3-BR/2-BA 37 1350 sq. ft. The following phase was completed October 27, 2011. Unit Mix for Senior Apartments (Legacy Oaks – Phase I & II) Total Units Unit Mix Phase II In All Phases Unit Size 1-BR/1-BA 32 77 750 sq. ft. 2-BR/2-BA 30 60 1100 sq. ft. Attachment number 1 \nPage 6 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project DCA Required Amenities Standard Site Amenities 1. Community Room 2. Covered Porch Located in a central area 3. On-site laundry with a minimum of 3 washers and 3 dryers 4. Washer / Dryer Hookups in each unit 5. Game room 6. Covered Pavilion with Picnic / Bar B Que Facilities Unit Amenities 1. HVAC Systems 2. Energy Star Refrigerators 3. Built in Energy Star Dishwasher 4. Stoves 5. Powder-based stovetop fire suppression canisters installed above the range cook top, or electronically controlled solid cover plates over stove top burners Attachment number 1 \nPage 7 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com & Legacy at Walton Oaks Phase 2 A Main Street Neighborhood Augusta, Georgia Description of Proposed Project Additional Amenities Additional Amenities Descriptions · Furnished library · Equipped Computer Center · Fully-equipped kitchens featuring Whirlpool electric range, dishwasher, refrigerator with icemaker, and disposal · Traditional oak cabinetry with generous counter space · Breakfast bar · Double bowl stainless steel kitchen sink with spray · Spacious walk-in closets with double rods for maximum efficiency · Roomy master bath with linen closet and dressing table · Ceiling fans · Six-panel doors and 9’ ceilings · Cable outlets in living room and all bedrooms · Energy-efficient double-pane windows · Computer desk with pre-wiring for home office technology and high-speed internet and fax capabilities Attachment number 1 \nPage 8 of 10 Item # 17 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com Family Phase Senior Phase At t a c h m e n t n u m b e r 1 \ n P a g e 9 o f 1 0 It e m # 1 7 Legacy at Walton Oaks Phase 2 Walton Communities, LLC – 2181 Newmarket Parkway – Marietta, GA 30067 www.WaltonCommunities.com Senior Phase 1 Family Phase 1 Family Phase 2 Senior Phase 2 At t a c h m e n t n u m b e r 1 \ n P a g e 1 0 o f 1 0 It e m # 1 7 Legacy at Walton Oaks Phase 2 A RESOLUTION SUPPORTING AUGUSTA HOUSING AUTHORITY AND WALTON COMMUNITIES, LLC’S APPLICATION FOR LOW INCOME HOUSING TAX CREDITS FOR LEGACY AT WALTON OAKS PHASE 2 (SENIOR), LOCATED AT 610 FAIRHOPE STREET, AUGUSTA, GA. WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in assisting with the development of housing in the State of Georgia by: · Improving the living environment for residents of Georgia; · Revitalizing areas and contributing to the improvement of neighborhoods; and · Building sustainable communities; and WHEREAS, the Department of Community Affairs has established certain regulations whereby low-income housing tax credit applications, to be competitive, should receive a Resolution of Support by the governing authority or the pertinent municipality or county; and WHEREAS, the Augusta Housing Authority and Walton Communities, LLC are preparing to develop phase 2 of Legacy at Walton Oaks consisting of affordable apartment communities at 610 Fairhope Street in East Augusta; and WHEREAS, the project will consist of multiple phases; including one phase of +/- 62 units set aside as Housing for Older Persons, age restricted at 55 years old and older; and WHEREAS, the project is part of Augusta-Richmond County’s holistic “place based” strategic initiative for rebuilding this portion of East-Augusta, including the former Underwood Homes site and Marion Homes neighborhood, being a severely stressed neighborhood; and WHEREAS, the project will be required to include areas within the project set aside as greenspace; and WHEREAS, the project is designated as a high priority redevelopment; and WHEREAS, the Board and Commissioners understands and supports this projects efforts in the development of phase 2 of Legacy at Walton Oaks. NOW, THEREFORE BE IT RESOLVED: That the Board and Commissioners of Augusta Richmond County, Georgia, that this Resolution of Support is hereby adopted on behalf of Augusta Housing Authority and Walton Communities, LLC for property located at 610 Fairhope Street in Augusta Richmond County, effective the date set forth below. ATTEST: AUGUSTA, GEORGIA By: __________________________________________ David S. Copenhaver Mayor _________________________________ Lena J. Bonner Clerk of Commission Attachment number 2 \nPage 1 of 2 Item # 17 Legacy at Walton Oaks (Phase 2) - Resolution of Support For May 7, 2013 Commission Meeting Page 2 CERTIFICATION I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the meeting held on May 7, 2013. . S E A L _____________________________________ Lena J. Bonner Clerk of Commission Attachment number 2 \nPage 2 of 2 Item # 17 Commission Meeting Agenda 5/7/2013 5:00 PM Pay raises Augusta Utilities Dept. Department: Caption:Discuss pay raises in the Augusta Utilities Department. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 18 Commission Meeting Agenda 5/7/2013 5:00 PM Renewal of Contracts Department:Clerk of Commission Caption:Discuss any contracts that are up for renewal this year to be put out for RFP and to discuss using a contract specialist/procurement specialist. (No recommendation from Administrative Services Committee April 22, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 19 Attachment number 1 \nPage 1 of 1 Item # 19 Commission Meeting Agenda 5/7/2013 5:00 PM GEMA FY2012 Homeland Security Grant Department:Clerk of Commission Caption:Motion to accept a Fiscal Year 2012 Homeland Security Grant from the Georgia Emergency Management Agency in the amount of $20,000 for the Augusta Fire Department Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 20 Attachment number 1 \nPage 1 of 38 Item # 20 Attachment number 1 \nPage 2 of 38 Item # 20 Attachment number 1 \nPage 3 of 38 Item # 20 Attachment number 1 \nPage 4 of 38 Item # 20 Attachment number 1 \nPage 5 of 38 Item # 20 Attachment number 1 \nPage 6 of 38 Item # 20 Attachment number 1 \nPage 7 of 38 Item # 20 Attachment number 1 \nPage 8 of 38 Item # 20 Attachment number 1 \nPage 9 of 38 Item # 20 Attachment number 1 \nPage 10 of 38 Item # 20 Attachment number 1 \nPage 11 of 38 Item # 20 Attachment number 1 \nPage 12 of 38 Item # 20 Attachment number 1 \nPage 13 of 38 Item # 20 Attachment number 1 \nPage 14 of 38 Item # 20 Attachment number 1 \nPage 15 of 38 Item # 20 Attachment number 1 \nPage 16 of 38 Item # 20 Attachment number 1 \nPage 17 of 38 Item # 20 Attachment number 1 \nPage 18 of 38 Item # 20 Attachment number 1 \nPage 19 of 38 Item # 20 Attachment number 1 \nPage 20 of 38 Item # 20 Attachment number 1 \nPage 21 of 38 Item # 20 Attachment number 1 \nPage 22 of 38 Item # 20 Attachment number 1 \nPage 23 of 38 Item # 20 Attachment number 1 \nPage 24 of 38 Item # 20 Attachment number 1 \nPage 25 of 38 Item # 20 Attachment number 1 \nPage 26 of 38 Item # 20 Attachment number 1 \nPage 27 of 38 Item # 20 Attachment number 1 \nPage 28 of 38 Item # 20 Attachment number 1 \nPage 29 of 38 Item # 20 Attachment number 1 \nPage 30 of 38 Item # 20 Attachment number 1 \nPage 31 of 38 Item # 20 Attachment number 1 \nPage 32 of 38 Item # 20 Attachment number 1 \nPage 33 of 38 Item # 20 Attachment number 1 \nPage 34 of 38 Item # 20 Attachment number 1 \nPage 35 of 38 Item # 20 Attachment number 1 \nPage 36 of 38 Item # 20 Attachment number 1 \nPage 37 of 38 Item # 20 Attachment number 1 \nPage 38 of 38 Item # 20 Commission Meeting Agenda 5/7/2013 5:00 PM Richmond Sheriff's Dept. Jail Agreement Department: Caption:Resolution to approve separate Jail Agreements with City of Hephzibah and City of Blythe so that Augusta, Georgia is able to accept City of Hephzibah and City of Blythe's inmates and detainees under certain conditions and so that the City of Hephzibah and the City of Blythe may impose additional penalties and fees on such persons, collect additional funds as authorized by law and pay such funds to Augusta, Georgia on a monthly basis. Augusta, Georgia agrees to expend such funds solely and exclusively for constructing, operating, and staffing county jails, county correctional institutions, and detention facilities of the county as required by O.C.G.A. § 15-21-95. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 21 Attachment number 1 \nPage 1 of 4 Item # 21 Attachment number 1 \nPage 2 of 4 Item # 21 Attachment number 1 \nPage 3 of 4 Item # 21 Attachment number 1 \nPage 4 of 4 Item # 21 Attachment number 2 \nPage 1 of 4 Item # 21 Attachment number 2 \nPage 2 of 4 Item # 21 Attachment number 2 \nPage 3 of 4 Item # 21 Attachment number 2 \nPage 4 of 4 Item # 21 Commission Meeting Agenda 5/7/2013 5:00 PM 2013 - Screven County Sheriff Department:Finance Department - Fleet Management Caption:Motion to approve the request from Sheriff Mike Kile of Screven County to purchase 4 police vehicles. (Approved by Finance Committee April 22, 2013) Background:Attached for your review is a letter from Sheriff Mike Kile of Screven County requesting approval of the Augusta Commission to purchase 4 police vehicles. Screven County is located south east of Burke County and has a population of approximately 15,000 people. It has a land area of 655 square miles with the County Seat located in Sylvania. The Sheriff is offering to purchase the excess vehicles for between 2,000 to 2,500 dollars each. Analysis:Should the Commission approve this request there are 21 vehicles that could be considered. These vehicles would normally be decommissioned by removing all emergency equipment and painting the vehicle a single color before posting them on the auction page (GovDeals). These vehicles are currently averaging about $2,000 per vehicle after we have them painted a single color which costs $450.00. Screven County would be responsible for painting the car Financial Impact:At $2000 for each car Augusta would benefit by not having to take the time to “decommission” the vehicle by removing all emergency equipment. Alternatives:1. Approve the request 2. Approve the request in part. 3. Disapprove the request. 4. Donate the cars. Recommendation:Recommend approving the sale of 4 vehicles at $1,800 to $2,500 each. Funds are Available in the Following Not required.Cover Memo Item # 22 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 22 Attachment number 1 \nPage 1 of 1 Item # 22 Commission Meeting Agenda 5/7/2013 5:00 PM FY 2013 Metropolitan Transportation Planning Services Contract Supplement Agreement Department:Planning and Development Caption:Motion to approve a Supplement Agreement to the FY 2013 Metropolitan Transportation Planning Services contract between Augusta, Georgia and the Georgia Department of Transportation. (Approved by Finance Committee April 22, 2013) Background:The Planning and Development Department provides transportation planning services for the Augusta Regional Transportation Study (ARTS) under a contract with the Georgia Department of Transportation (GDOT). GDOT administers the metropolitan transportation planning program on behalf of the Federal Highway Administration (FHWA), which provides the funding for the program. At the end of each annual contract, a portion of the unspent grant funds roll over and are available for programming in the following year. The expenditure of such funds is subject to the execution of a supplemental agreement to the original contract. Analysis:GDOT notified the department that rollover funds are available for programming on eligible transportation planning projects. The proposed supplemental agreement increases the department’s budget by $100,000, with 80% of the funds coming from FHWA and the remaining 20% being a local match. The funds will be used to pay for transportation studies outlined in the ARTS Unified Planning Work Program. Financial Impact:The supplemental agreement stipulates that the Georgia Department of Transportation will reimburse the city for eighty percent (80%) of the eligible costs incurred. The twenty percent (20%) local match is already included in the Planning and Development Department budget. Alternatives:Approve or Deny Recommendation:Approve the Supplement Agreement to the FY 2013 Metropolitan Transportation Planning Services contract between Augusta, Cover Memo Item # 23 Georgia and the Georgia Department of Transportation. Funds are Available in the Following Accounts: Funds available in the following account 220016309 / 131210258 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 23 DATE: April 15, 2013 COMMITTEE: Finance FROM: Planning and Development Department SUBJECT: FY 2013 Metropolitan Transportation Planning Services Contract Supplement Agreement CAPTIO: Approve a Supplement Agreement to the FY 2013 Metropolitan Transportation Planning Services contract between Augusta, Georgia and the Georgia Department of Transportation BACKGROUD : The Planning and Development Department provides transportation planning services for the Augusta Regional Transportation Study (ARTS) under a contract with the Georgia Department of Transportation (GDOT). GDOT administers the metropolitan transportation planning program on behalf of the Federal Highway Administration (FHWA), which provides the funding for the program. At the end of each annual contract, a portion of the unspent grant funds roll over and are available for programming in the following year. The expenditure of such funds is subject to the execution of a supplemental agreement to the original contract. AALYSIS: GDOT notified the department that rollover funds are available for programming on eligible transportation planning projects. The proposed supplemental agreement increases the department’s budget by $100,000, with 80% of the funds coming from FHWA and the remaining 20% being a local match. The funds will be used to pay for transportation studies outlined in the ARTS Unified Planning Work Program. FIACIAL IMPACT: The supplemental agreement stipulates that the Georgia Department of Transportation will reimburse the city for eighty percent (80%) of the eligible costs incurred. The twenty percent (20%) local match is already included in the Planning and Development Department budget. ALTERATIVES: Approve or Deny RECOMMEDATIO: Approve the Supplement Agreement to the FY 2013 Metropolitan Transportation Planning Services contract between Augusta, Georgia and the Georgia Department of Transportation. REQUESTED AGEDA DATE: Attachment number 1 \nPage 1 of 2 Item # 23 FUDS AVAILABLE I THE FOLLOWIG ACCOUTS: 220016309 / 131210258 Attachment number 1 \nPage 2 of 2 Item # 23 Commission Meeting Agenda 5/7/2013 5:00 PM Lease with Department of the Navy Department:Clerk of Commission Caption:Motion to approve the renewal of the lease with the Department of the Navy for the Naval and Marine Corps Reserve Center for the period July 1, 2013 through June 30, 2014. (Approved by Finance Committee April 22, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 1 Item # 24 Commission Meeting Agenda 5/7/2013 5:00 PM Legal Counsel for the Personnel Board Department:Clerk of Commission Caption:Motion to approve separate legal counsel to provide legal advice to the Personnel Board with respect to upcoming Personnel Board re-hearing. (Approved by Finance Committee April 22, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 25 Commission Meeting Agenda 5/7/2013 5:00 PM Lektriever Relocation Request Department:Civil and Magistrate Court Caption:Motion to approve a request from the Civil and Magistrate Court to adopt a lektriever from Superior Court. This lektriever was offered to Civil and Magistrate Court by Superior Court's Senior Operations Manager Teresa Riddle who stated the lektriever was not being used by Superior Court and was currently stored off site at 401 Walton Way. (Approved by Finance Committee April 22, 2013) Background:Civil and Magistrate Court clerks are having to maintain case files in boxes. There are rows of boxes stacked three high sitting on the floor of our office. These files cannot be sent to record retention because we need access to these files on a daily basis. The clerks must lift and move boxes numerous times during the day to locate case files and to file additional paperwork. We need to get these files off the floor and into a lektriever. Analysis:The cost of a new lektriever is $32,209.50, the cost of a used one is $12,000.00 and the cost to move the one from 401 Walton Way is $4,800.00. Financial Impact:Modern Business Systems will disassemble the lektriever from the off site location and reassemble in the office of Civil and Magistrate Court for a cost of $4,800.00. This lektriever was purchased in 1996 and the maintenance fee is $640.00 per year. Alternatives:Purchase a new lektriever for $32,209.50 or a used one for $12,000.00. Recommendation:It is my recommendation based on the cost of a new and used lektriever to adopt the one from Superior Court. This lektriever is sitting in storage with the maintenance fee being paid every year for equipment not being used. Funds are Available Requesting the $4,800.00 cost to have this lektriever relocated Cover Memo Item # 26 in the Following Accounts: come from the General Contingency Fund. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 26 From: Debbie Looney [mailto:dlooney.mbsaugusta@mbsaugusta.com] Sent: Monday, March 18, 2013 1:58 PM To: Vickie Hester Cc: Dianne Tant Subject: RE: Lektrievers For a new “Hanel” machine the cost is $32,209.28 each. For a “used” machine the cost if $12,000.00 each. Please let me know if you need further information. Thanks. Debbie From: Vickie Hester [mailto:vhester@augustaga.gov] Sent: Friday, March 15, 2013 11:21 AM To: Debbie Looney Subject: RE: Lektrievers I just need an estimate for two (2) new and two (2) used Lektrievers. When I do my Agenda Item form to request the money to have the two (2) relocated, I need to show how much more cost efficient it would be to relocate the two than to purchase two (2) new or used ones. Thanks, Vickie From: Debbie Looney [mailto:dlooney.mbsaugusta@mbsaugusta.com] Sent: Friday, March 15, 2013 11:12 AM To: Vickie Hester Cc: Dianne Tant; Bill Pitts Subject: FW: Lektrievers Vickie, I got your message wanting to know if we had any “used machines” the same size as what is in the basement at the law center (attached proposal for a labor move). I have copied Dianne and Bill on this response. This requires their expertise to answer. We will get back with you early new week. Thank you for contacting us and have a good weekend. Debbie DEBBIE LOONEY MODERN BUSINESS Sales Assistant and Installation Coordinator 1445 Greene Street Augusta, GA 30901 P 706.724.8700 M 803-640-9199 F 706.724.4654 Attachment number 1 \nPage 1 of 2 Item # 26 Attachment number 1 \nPage 2 of 2 Item # 26 Attachment number 2 \nPage 1 of 1 Item # 26 Commission Meeting Agenda 5/7/2013 5:00 PM 2013 - Paine College Request Department:Finance Department -Fleet Management Division Caption:Motion to approve the request from Chief J.D. Nelson, Chief of Police-Paine College, for the donation of 3 police vehicles. (No recommendation from Finance Committee April 22, 2013) Background:Attached for your review is a letter from Chief J. D. Nelson, Chief of Police for Paine College for a donation of 3 police vehicles. Paine College, established in 1882, is a private institution of higher learning that is located in Augusta, Georgia on a campus in excess of 57 acres with 31 buildings. Augusta has assisted Paine College in the past with donated vehicles. Analysis:Should the Commission approve this request there are 21 vehicles that could be considered. These vehicles would normally be decommissioned by removing all emergency equipment and painting the vehicle a single color before posting them on the auction page (GovDeals). These vehicles are currently averaging about $2,000 per vehicle of which $450 is reimbursed for the painting which leave an average of $1,550 per car. Should the Commission approve the donation, Paine College would be required to paint the vehicle. Financial Impact:The donation of 3 cars would equate to less than $5,000 less in revenue generated by the auction. Alternatives:1. Approve the request as a donation 2. Approve the request in part (ie: approve 2 vehicles or 1 vehicle). 3. Approve the sale of these vehicles to Paine College similar to other requests from othe public safety agencies. 4. Disapprove the request and auction the vehicles Recommendation:Approve the request based on past support of Paine College. Funds are Available in the Following None Required Cover Memo Item # 27 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 27 Attachment number 1 \nPage 1 of 1 Item # 27 Commission Meeting Agenda 5/7/2013 5:00 PM Kevin Buchanan Department:Clerk of Commission Caption:Motion to approve a request from Kevin Buchanan for a refund for an overpayment on land taxes for property at 970 Horseshoe Road.(No recommendation from Finance Committee April 22, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 28 Attachment number 1 \nPage 1 of 3 Item # 28 Attachment number 1 \nPage 2 of 3 Item # 28 Attachment number 1 \nPage 3 of 3 Item # 28 Commission Meeting Agenda 5/7/2013 5:00 PM Approve Adjustment of Utility Billing Due Dates Department:Utilities, Tom Wiedmeier, Director Caption:Motion to approve AUD’s plan to change the billing cycle due by a net of 21 days over a 10-month period. (Approved by Engineering Services Committee April 22, 2013) Background:Historically there has been a time lag of approximately 35 days from the date the customer’s meter is read and the billing date. The due date for the bill is 21 days after the billing date, which means when a customer actually pays for service approximately 56 days after usage. This timing has been virtually the same for decades and was necessitated by manual meter reading and previous billing software configurations. Analysis:This time lag can cause confusion for the customer because by the time they pay their bill and notice high consumption they naturally assume the consumption is current and may not understand why their usage is high, causing more Customer Service calls. In the case of leaks, it also means the customer and AUD may not become aware of a problem until almost two months after the problem occurs, which makes it more difficult to explain or detect, and can waste water while the leak is being investigated. Part of the time lag results from the current meter reading and billing schedule and the requirement that the previous cycle must be billed before the same cycle can be read for the next month. Augusta Utilities (AUD) has chosen to adjust its billing cycles and develop policies and procedures to ensure that the customer is billed in a more timely manner. This will be done to strive to provide our customers with the best service possible. This change has become possible because of improvements in billing software and efficiencies from automated meter reading. AUD plans to reduce the lag time between meter reading and billing by approximately 21 days and make this adjustment over a 10-month period in order to minimize the impact on a single monthly bill. The due date of each customer’s bill will be shifted backward approximately two days from the previous month’s due date, each month, from July 2013 to April 2014. This will allow AUD at the end of the period to be invoicing people in a more timely manner. AUD staff is confident the meter reading and billing process can Cover Memo Item # 29 be reduced by the time indicated over the aforementioned 10- month period. The effect on the customer will be to shift the due date by approximately 21 days and will more closely match the payment to the time period of the consumption. Currently a customer can have as much as 60 days or more from the date their service begins until their first bill is due. Conversely, though, it therefore results in a final bill when service is ended that can cover almost two months and can total almost double the usual bill. It can put a financial hardship on customers when they move and can be difficult for them to understand, which takes customer service time and may cause frustration for customers. In order to make sure our customers understand and to give them ample time to plan for the change in due dates, AUD has created a comprehensive communication plan that will begin as soon as the Commission approves this plan. The plan includes: • The next AUD Newsletter to be issued in May will have a major focus on this and other customer service efforts • A list of FAQ’s to address anticipated questions have been created and will be given to the 311 Center • Customer bill inserts explaining the process will be created and sent out with the July and August bills • The Customer Bill Message field will be utilized when possible on each bill sent during the 10-month period • Individual, system-generated messages will sent to all customers using the automatic monthly payment option to be sure they know the date of withdrawal will be changing • A detailed explanation of the reason for the change, the benefits, the effect and the process will be posted on AUD’s website Financial Impact:Project will be funded with regular operating funds for the billing process. Most of the costs will be employee time in planning and implementing the new schedule as well as Customer Service time in answering customer’s questions. Alternatives:Leave billing due dates as thery currently are. Recommendation:Approve AUD’s plan to change the billing cycle due by a net of 21 days over a 10-month period. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 29 Law. Administrator. Clerk of Commission Cover Memo Item # 29 Commission Meeting Agenda 5/7/2013 5:00 PM Approve Engineering Services Agreement between Augusta Utilities Department and Jacobs Engineering Group Inc. for Windsor Spring Road Utility Relocation Phases IV and V Department:Augusta Utilities Department Caption:Motion to approve engineering services agreement in the amount of $91,330.00 to Jacobs Engineering Group Inc. for the Windsor Spring Road Utility Relocation Phases IV and V Project. (Approved by Engineering Services Committee April 22, 2013) Background:The Windsor Spring Road Utility Relocation Project is located in the vicinity of Windsor Spring Road from Tobacco Rd to Patterson Bridge in Augusta Richmond County, Georgia. The project will provide the relocation of water main and a portion of sewer main to allow for the realignment and widening of Windsor Spring Road by the Georgia Department of Transportation. The project scope includes approximately 26,000 linear feet of 12" and 8” water main and 200 linear feet of 24" sewer main that will the surrounding area. Analysis:The engineering services agreement is for Jacobs Engineering Group, Inc to provide design and services through construction for the relocation project along Windsor Spring Rd. Jacobs Engineering Group, Inc is currently the design professional designing the road improvements Project for Georgia Department of Transportation Financial Impact:Jacobs Engineering Group Inc. submitted a proposal for this project at a cost of $91,330.00 These funds are available from the following account: 511043490-5212115 / 80210208-5212115 Alternatives:No alternatives Recommendation:It is recommended to approve the engineering services agreement between Augusta Utilities Department and Jacobs Engineering Group Inc. for engineering design and construction services cost in the amount of $91,330.00 Cover Memo Item # 30 Funds are Available in the Following Accounts: $91,330.00 from account 511043490-5212115 / 80210208- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 30 Attachment number 1 \nPage 1 of 1 Item # 30 Attachment number 2 \nPage 1 of 4 Item # 30 Attachment number 2 \nPage 2 of 4 Item # 30 Attachment number 2 \nPage 3 of 4 Item # 30 Attachment number 2 \nPage 4 of 4 Item # 30 Commission Meeting Agenda 5/7/2013 5:00 PM Emergency Construction Services for roads & drainage system failures Department:Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve emergency construction services on the Patterson Bridge Road at Rhodes Pond, Windsor Spring Road at Spirit Creek, and drainage system failure repairs to Lake Terrace and Alden Roads in the amount of $261,254.60 funded from General Fund Contingency account. Also approve I) Blair Construction; II) Larry L McCord, LLC; and III) Cranston Engineering to provide required emergency services as determined by the Augusta Engineering Department (AED). (Approved by Engineering Services Committee April 22, 2013) Background:Near record heavy rain fall during the month of February and specifically on February 7, 2013, caused flooding, road failures and similar emergency conditions. Patterson Bridge Road @ Rhodes Pond/Johnson Creek crossing washed out at several locations - the road caved in at the bridge; storm drains clogged at Lake Terrace, Karian Drive, Cheryl Drive and Lumpkin; Windsor Spring Road @ Spirit Creek bridge experienced settlement causing underneath materials to wash out along the bridge embankment; and CMP culvert failed at Alden Dr. These road crossings became unsafe for vehicular traffic, creating a public safety hazard and emergency conditions. Similarly clogged drains warranted immediate action to protect private properties from possible flood damage. AED had to mobilize resources immediately to perform the necessary work of securing the area, road repairing, and jetting storm drains. Due to the magnitude of the problem, time constrain to re-open the roads and storm drains, and a lack of needed in-house resources AED is requesting assistance from the aforementioned three local private firms to facilitate bridge/culvert field design engineering, drainage & road restoration construction work. Analysis:Work was done under an emergency condition that warranted timely response by AED to minimize public exposure to identified hazards, and Augusta’s exposure to potential liability. AED did not have sufficient in-house resources to complete all the required tasks in a timely manner and has had to request assistance from outside local source. Cover Memo Item # 31 Financial Impact:The latest estimate to complete warranted field design and construction is $261,254.60 and being request to be funded through the city’s contingency fund. Alternatives:1) Approve emergency construction services on the Paterson Bridge Road at Rhodes Pond, Windsor Spring Road at Spirit Creek, and drainage system failure repairs to Lake Terrace and Alden Roads in the amount of $ $261,254.60 funded from Capital Outlay Fund Contingency account. Also approve, I) Blair Construction; II) Larry L McCord, LLC; and III) Cranston Engineering to provide required emergency services as determined by the Augusta Engineering Department (AED). 2) Do not approve and seek alternate funding source. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 272-10-1110/6011110 Capital Outlay Contingency dbw REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 31 Attachment number 1 \nPage 1 of 5 Item # 31 Attachment number 1 \nPage 2 of 5 Item # 31 Attachment number 1 \nPage 3 of 5 Item # 31 Attachment number 1 \nPage 4 of 5 Item # 31 Attachment number 1 \nPage 5 of 5 Item # 31 Commission Meeting Agenda 5/7/2013 5:00 PM Emergency Construction Services: Patterson Bridge Rd, Massoit Dr & Rosier Rd Drainage System Failure Department:Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve and receive as information the emergency construction services on the Patterson Bridge Road, Massoit Drive and Rosier Road drainage system failure in the amount of $173,304.12 to Blair Construction; funded from SPLOST Phase VI as requested by AED. (Approved by Engineering Services Committee April 22, 2013) Background:Structural failure was noted at the following locations during Augusta Engineering Department staff’s recent assessment of several roadside drainage structures. The failing structures are comprised of an aging metal pipe system and have served its functional life . 1) Patterson Bridge Road Drainage Crossing, 2) Massoit Drive Drainage Crossing, 3) Rosier Road Drainage Crossing and Conveyance System The impacted section is the road cross-drain, which warrants immediate replacement to keep the aforementioned roads functional and minimizing the exposure of Augusta to associated liability. Given the nature of the failure, it was not possible to determine the scope of work and seek cost proposals prior to initiating the site work. Associated risk to the public’s Safety; exposure of private property to potential water damages; and Augusta’s exposure to liability, created an emergency situation, warranting immediate action to replace the in question drainage system and restore flow Analysis:Work was done under an emergency situation that warranted timely response by the Engineering Department. The Engineering Department did not have sufficient in-house resources to complete all the required tasks in a timely manner and has had to hire Blair Construction for assistance on an emergency basis. Financial Impact:The cost to complete the needed construction is $173,304.12. Funding is available in the SPLOST Phase VI Drainage Account in the amount of $173,304.12 for this request. Alternatives:1) Approve and receive as information the emergency Cover Memo Item # 32 construction services on the Patterson Bridge Road, Massoit Drive and Rosier Road drainage system failure in the amount of $173,304.12 to Blair Construction; funded from SPLOST Phase VI as requested by AED. 2) Do not approve and identify alternative ways to meet this financial obligation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 328-041110-5223110/211828001-5223110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 32 Blair Construction, fnc. Asphalt Pduing & Undergrcw.d Utilities 4308 €vans-to-Locks Rd P.O.8ox 770, Evans, Georgia 30809 ...., DATE: Novembef 26,2012 phone 706.868.1950 r"" ioaioa-.rsss lNvolcE# 1FORi Roster Rd at WindsorSNing Augusta Engineering Dopt Tony Will jams/Anthony laylor Descriplion Qqantlty Unit Prico AMOUNT Excavate and rcplac€ 200 feet of CMp 60,'Cpp 1 LS $33,900.00 $ 33,900.00Tje into existing box 2 EA EA $800.00 I 1,600.00Precasl Concrele Headwall $2,600.00 $ 2,600.00fi obilizaiion/demobjtization and grassing LS $3.200 00 $ 3,200.00 10Yo ptofil $4,056.00 $ 4,056.00 Detno exisling Box LS EA a LS $900 00 $ 900.00Furnish and lnstiallS fooi diameler found structurc $12 000 00 $ 12,000.00 Furnlsh and Inslalltop slab wilh Wek $900.00 $ 900.00Crane Rental 1 $4,800.00 $ 4,800.00 Split Couplingstor60 inch CPP 2 EA $325.00 $ 650.00 The proposal includes the followjng assumplions: 1) splil couplings afe acceptabte 2J I foot diam€ter rou'rd sr.ucture i9 acceprable TOTAL $ 64,606.00 TI{ANK YOU FOR YOUR gUSINESS! Attachment number 1 \nPage 1 of 3 Item # 32 Blair ConsFuction. Inc. A$tha'lt Po.viti'g & Underground I_rdlit.es 4308 Evans-to-Locks Rd P.o. Box 770, Evans, ceorgja 30809 ,.,.,-DATE- January 22, 2013 phone 706.860.19s0 r"" ioeiig.less lNVolcE # 1FoR: Massoit Dr Culvett Reptacement Augusta Engineering Dept Tony WilJiams De3crlFtion Quantiv Unit Pric€AflIOUI'IT LS LS Moulizalion/demobili2ation grassing, kaffic control ,]$3,000.00 $ 3,000.00Excavale and replace 88 feet of 72'. Cl,4p M RCp 'I $32,471.12 $ 32,471.12 Bypass Punp 1 LS $2,000 00 $ 2,000.00Precast Concfete Headwall 2 EA $2.600.00 $ s,200 00GAB W 2 inch asphatt pavement 435 SY LS $35.00 $ 15,22s.00 Compaclion lesting $700.00 $ 700.00clrD and gltter removal rcplacement 180 LF $12 00 $ 2,160.00 lMessage board provided and set up for week EA CY $900.00 $ 900.00 Select BacKi{l 250 $8.00 $ 2,000.00 36 inch HDPE Storm Drain w/ ftared end section 20 LF $57 60 $ 1,152.00 2 EA $r,s00.00 $ 300000 36 inch RCP w/ flared end section 24 $65.00 $ 1,560.00 remove and replace feace 1 LS $s00 00 $ 500.00 Plug 36 jnch RCP and Remove abandoned seclon 1 LS LS $450.00 $ 450.00l0% profrl 1 $7,033.00 $ 7,033.00 TOTAL $ 77,351 12 THANK YOU FOR YOUR BUSINESSI Attachment number 1 \nPage 2 of 3 Item # 32 Blair Construction, Inc. Aq,halt P.Ding & und.erground lJtilities 4308 Evans-to-Locks Rdp.o. 8ox 770, Evans, Georgia 30809 ,.,,,l)aTE: January 30, 2013 phone 706.868.1s50 r"* ioiiii.iess lNVolcE # FORi Patte$on B clge Culverl Replacement Augusta Engineering Dept TonyWilliams Doacription Quantlty Unit Prlco AMOUNT Mobilizaiion/demobilization grassing 1 LS $2.000.00 $ 2,000.00 Excavate and @place 64 feet of 54' CMp w/ RCp 1 $'14,500.00 $ 14,500.00 Bypass Pump 1 LS $2,800.00 $ 2,800.00 Precast Concrete Headwall 2 EA LS LS $2.400.00 $ 4,800.00 Conc patch, asphalt 2 inch and overlay l $4,700.00 $ 4.700.00 10% Ptofit 1 $2,847.00 $ 2,847.00 Message Board for a week 1 $900.00 $ 900.00 Overlay Delete LS -$1,200.00 $ (1.200.00) The proposal includes the following assumptions: We 6an close the road Thefe js no utility in conflict with the new glDe lf addiiional pipe installation becomes nec€ssarv the proposal can be increased. TOTAL $ 31,347.00 THANK YOU FOR YOUR AUS'NESSI Attachment number 1 \nPage 3 of 3 Item # 32 Commission Meeting Agenda 5/7/2013 5:00 PM On-Call Vegetation Maintenance - Funding Extension Department:Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve $275,000 to continue to fund the current On- Call Vegetation Maintenance for Roadway, Street Shoulders, Right-of-Way, Easements and Detention Ponds Services Contract. Also, the Engineering Department (AED) is requesting funds from the Transportation Investment Act (TIA) discretionary funds to partially fund On-Call Right-of-Way Vegetation Maintenance services. (Approved by Engineering Services Committee April 22, 2013) Background:The city continues to be under a constant challenge for maintaining our roadway, right-of-way and street shoulders to minimize safety risk. Also there is an increase demand in maintenance work to accommodate special events. It is Augusta Engineering Department (AED) determination that supplementing engineering maintenance resources with the existing contract will be a practical approach to sustain much needed maintenance of our right-of-way. It will also allow AED to complete critical maintenance tasks in a timely manner to minimize public safety risks, damaged property and any associated potential hazard liabilities. Analysis:On October 16, 2012, the Augusta Commission approved the On- Call Vegetation Maintenance Contract for Roadway, Street Shoulders, Right-of-Way, Easements and Detention Ponds Services. Contract full amount is $2,249,950.00 but only $500,000 was released at first stage due to funds availability. Additional funds allocation to this contract is needed to help improve the current level of services. Financial Impact:The Engineering Department is requesting $275,000 from the Transportation Investment Act discretionary funds to partially fund On-Call Right-of-Way Vegetation Maintenance contract. Alternatives:1) Approve $275,000 to continue to fund the current On-Call Vegetation Maintenance for Roadway, Street Shoulders, Right-of- Way, Easements and Detention Ponds Services Contract. Also, Cover Memo Item # 33 The Engineering Department (AED) is requesting funds from the Transportation Investment Act (TIA) discretionary funds to partially fund On-Call Right-of-Way Vegetation Maintenance services. 2)Do not approve requested fund allocation and seek alternate funding source or accept extended delay in completion maintenance work and increase liability risk. Recommendation:Approve alternative one. Funds are Available in the Following Accounts: Available through TIA discretionary funds. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 33 R G I A ON CALL -VEGETATION MAINTENANCE FOR ROADWAYS AND STREET SHOULDERS, RIGHT -OF-WAYS, EASEMENTS AND DETENTION PONDS PROJECT NUMBER: N/A Abie L. Ladson, P.E., CPESC, Director Augusta, GA. Engineering Department 505 Telfair Street, Augusta, GA 30901 Office: (706) 796.5040 www.augustaga.gov Item # 33 CONTENTS ON CALL-VEGETATION MAINTENANCE FOR ROADWAYS AND STREET SHOULDERS, RIGHT-OF-WAYS, EASEMENTS, AND DETENTION PONDS PROJECT NUMBER: N/A . . . '_;_ ;_'~P~ j~~L • Invitation to Bid .................................................................................................. . Instruction to Bidders ....................................................................................... . Georgia Prompt Pay Act .......................................................................................... . Special Conditions ..................................................................................................... . • Additional Provisions ........................................................................... . Addendum( s) ..................................................................................................... . Agreem.ent ............................................................................................................. . Contractor's Compliance .................................................................................... . General Conditions ............................................................................................ . Proposal .................................................................................................................... . GDOT Special Provisions -Traffic Control ...................................................... . Item # 33 Invitation to Bid Sealed bids will be received at this office until Friday, May 18, 2012@ 11:00 a.m. for furnishing: Bid ttem #12-152 On-can Vegetation Maintenance for Roadways, Street Shoulders, Right-of Ways, Easements and Detention Ponds for Engineering Department BID's will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: GeriA. Sams Procurement Department 530 Greene Street -Room 605 Augusta, Georgia 30901 706-821-2422 BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street -Room 605, Augusta, GA 30901 . Plans and speclficatlone for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southam. The fees for the plans and specifications which are non-refundable is $36.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facllltata this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706) 724-7924 beginning Thursday, April 12, 2012. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook Issues of construction phasing, detivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the rlsk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pr•Bid Conference will be conducted at the Procurement Department , 530 Greene Street, Room 605 on Friday, May 4, 2012@ 11:00 a.m. In the conference room. AJI questions must be submitted In writing by fax to 706 821-2811 or by email to procbldandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, May 8, 2012 0 5:00 P.M. No bid will be~ by fax, all must be received by malt or hand delivered. No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond Is required to be submitted In a separate envelope so marked along with the bidder's qualifications' a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained In the invttatton to bid lneludlng, but not limited to, the number of copies needed, the timing of the aubmlulon, the required financial data. and any other requirements designated by the Procurement Department are considar.cl material conditions of the bid which are not walv .. ble or modiflable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department Is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS. Procurement Director Publish: Augusta Chronicle Metro Courier cc: Tameka Allen Abie Ladson Hameed Malik Rev!Md; 811512011 Aprll12, 19, 26, May 3, 2012 April18, 2012 Deputy Administrator Engineering Department Engineering Department Item # 33 Augusta, GA Engineering Department INSTRUCTIONS TO BIDDERS Item # 33 SECTION IB INSTRUCTION TO BIDDERS IB-01 GENERAL All proposals must be presented in a sealed envelope, addressed to the Owner. The proposal must be filed with the Owner on or before the time stated in the invitation for bids. Mailed proposals will be treated in every respect as though filed in person and will be subject to the same requirements. Proposals received subsequent to the time stated will be returned unopened. Prior to the time stated any proposal may be withdrawn at the discretion of the bidder, but no proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. 18-02 E:XAMINATION OF WORK Each bidder shall, by careful examination, satisfy himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the facilities needed preliminary to and during the prosecution of the work, the general and local conditions, and all other matters which can in any way affect the work or the cost thereof under the contract. No oral agreement or conversation with any officer, agent, or employee of the Owner, either before or after the execution of the contract, shall affect or modify any of the terms or obligations therein. IB-03 ADDENDA AND INTERPRETATIONS No interpretation of the meaning of plans, specifications or other prebid documents will be made to any bidder orally. Every request for such interpretation should be in writing addressed to the Purchasing Department, 530 Greene Street, Augusta, Georgia, 30901 and to be given consideration must be received at least ten working days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be sent to the Augusta, GA Purchasing Director at least five working prior to the date fixed for the opening of bids. The Purchasing Director shall send by certified mail with return receipt requested to all prospective bidders (at the respective addresses furnished for such purposes), not later than three working days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents. IB-1 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 IB-04 PREPARATION OF BIDS Bids shall be submitted on the forms provided and must be signed by the bidder or his authorized representative. Any corrections to entries made on bid forms should be initialed by the person signing the bid. Bidders must quote on all items appearing on the bid forms, unless specific directions in the advertisement, on the bid form, or in the special specifications allow for partial bids. Failure to quote on all items may disqualify the bid. When quotations on all items are not required, bidders shall insert the words "no bid" where appropriate. Alternative bids will not be considered unless specifically called for. Telegraphic bids will not be considered. Modifications to bids already submitted will be allowed if submitted by telegraph prior to the time fixed in the Invitation for Bids. Modifications shall be submitted as such, and shall not reveal the total amount of either the original or revised bids. Bids by wholly owned proprietorships or partnerships will be signed by all owners. Bids of corporations will be signed by an officer of the firm and his signature attested by the secretary thereof who will affix the corporate seal to the proposal. NOTE: A 10% Bid Bond is required in all cases. IB-05 BASIS OF AWARD The bids will be compared on the basis of unit prices, as extended, which will include and cover the furnishing of all material and the performance of all labor requisite or proper, and completing of all the work called for under the accompanying contract, and in the manner set forth and described in the specifications. Where estimated, quantities are inclu~ed in certain items of the proposal, they are for the purpose of comparing bids. While they are believed to be close approximations, they are not guaranteed. It is the responsibility of the Contractor to check all items of construction. In case of error in extension of prices in a proposal, unit bid prices shall govern. IB-06 BIDDER'S QUALIFICATIONS No proposal will be received from any bidder unless he can present satisfactory evidence that he is skilled in work of a similar nature to that covered by the contract and has sufficient assets to meet all obligations to be incurred in IB-2 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 carrying out the work. He shall submit with his proposal, sealed in a separate envelope, a FINANCIAL EXPERIENCE AND EQUIPMENT STATEMENT, giving reliable information as to working capital available, plant equipment, and his experience and general qualifications. The owner may make such investigations as are deemed necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to him all such additional information and data for this purpose as may be requested. The Owner reserves the right to reject any bid if the evidence submitted by the bidder or investigation of him fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Part of the evidence required above shall consist of a list of the names and addresses of not less than five (5) firms or corporations for which the bidder has done similar work 18-07 PERFORMANCE BOND At the time of entering into the contract, the Contractor shall give bond to the owner for the use of the owner and all persons doing work or furnishing skill, tools, machinery or materials under or for the purpose of such contract, conditional for the payment as they become due, of all just claims for such work, tools, machinery, skill and terms, for saving the owner harmless from all cost and charges that may accrue on account of the owner performing the work specified, and for compliance with the laws pertaining thereto. Said bond shall be for the amount of the contract satisfactory to the owner and authorized by law to do business in the State of Georgia. Attorneys-in-fact who sign bonds must file with each copy thereof, a certified and effectively dated copy of the power of attorney. 18-08 REJECTION OF BIDS These proposals are asked for in good faith, and awards will be made as soon as practicable, provided satisfactory bids are received. The right is reserved, however to waive any informalities in biddin~ to reject any and all proposals, or to accept a bid other than the lowest submitted if such action is deemed to be in the best interest of the Owner. 18-3 AED-On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 Augusta, GA Engineering Department GEORGIA PROMPT PAY Item # 33 GEORGIA PROMPT PAY ACT This Agreement is intended by the Parties to, and does, supersede any and all provisions of the Georgia Prompt Pay Act, O.C.G.A. Section 13-11-1, et seq. In the event any provision of this Agreement is inconsistent with any provision of the Prompt Pay Act, the provision of this Agreement shall control. All claims, disputes and other matters in question between the Owner and the Contractor arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Contractor, by executing this Agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. Notwithstanding any provision of the law to the contrary, the parties agree that no interest shall be due Contractor on any sum held as retainage pursuant to this Agreement and Contractor specifically waives any claim to same. NOTICE All references in this document, which includes all papers, writings, drawings, plans or photographs to be used in connection with this document, to "Richmond County Board of Commissioners" shall be deemed to mean "Augusta, GA Commission and all references to "Chairman" shall be deemed to mean "Mayor". DISPOSALS Prior to any material from this project being wasted or otherwise disposed of outside the project limits the Contractor shall furnish the Engineer a copy of written permission, signed by the property owner (or his authorized agent) describing the estimated amount and type of material to be placed on said property. If any portland cement concrete, asphaltic concrete, wood or other such materials are to be wasted on the property, a copy of the owner's inert landfill permit, issued by the Environmental Protection Division shall be furnished to the Engineer prior to any such waste being removed from the project. In all cases, regardless of the material being wasted, a grading permit issued by Augusta Richmond County must be furnished to the Engineer. PPA-1 AED -On Call-Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 t. Augusta~ GA Engineering Department SPECIAL CONDITIONS Item # 33 ON CALL-VEGETATION MAINTENANCE FOR ROADWAYS AND STREET SHOULDERS, RIGHT-OF-WAYS, EASEMENTS AND DETENTION PONDS PROJECT NUMBER: N/ A SPECIAL CONDITIONS SECTION SC-01. Scope of Work SC-02. Bonds SC-03. Protection of the Environment SC-04. City Acceptance SC-05. Basis of Payment SC-06. Referenced Specifications SC-07. Safety Standards SC-08. Protection of Property SC-09. Traffic Control SC-10. Work Hours SC-11. Compliance with Laws, Codes, and Regulations, Etc. SC-12. Georgia Prompt Pay Act SC-13. Disputes SC-14. Interest Not Earned on Retainage SC-15. Equivalent Materials SC-16. After Hours Inspection SC-17. Masters Golf Tournament Item # 33 SPECIAL CONDITIONS SC-01. SCOPE OF THE WORK: The Augusta Engineering Department (AED) is currently requesting bids to provide vegetation maintenance for roadways and street shoulders, right-of-ways, easements, and detention ponds. The contract will be on an as needed basis for a period of two years with an option to renew on a year to year basis for two additional years. The Department will select three separate companies with the lowest bid for the contracts. Work will be executed under "Task Order" schedule. A schedule is to be presented to the owner prior to any work commencing. All work is to be logged and presented to the owner. SC-02. BONDS: The Contractor will include in the Pay Item Table Lump Sum cost of his performance and payment bonds. SC-03. PROTECTION OF THE ENVIRONMENT: The Contractor will carefully schedule his work so that a minimum amount of exposed earth will be subject to erosion by rainfall or wind, and he will provide means satisfactory to the Engineer to minimize the transportation of silt and other deleterious material into the stream beds of water courses adjacent to the project All chemicals used during project construction or furnished for project operation, whether herbicide, pesticide, disinfectant, polymer, reactant or of other classification, must show approval of either EPA or USDA. Use of all such chemicals and disposal of residues shall be in conformance with printed instructions. SC-04. CITY ACCEPTANCE: Notwithstanding any other obligations of the Contractor, he shall complete the work to the full satisfaction of the Augusta Engineering Department and the Engineer. This provision shall not relieve the Contractor of his responsibilities for guarantees. SC-05. BASIS OF PAYMENT: As explained in the section "Instructions to Bidders," payment for all items of construction will be made at the total of the actual number of units performed at the unit prices stated in the Bid Schedule to the Proposal. The partial payments described in the Agreement will be made based on the actual number of units of work completed during the month and in-place at the unit prices stated in the Bid Schedule. SC-2 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 SC-06. REFERENCED SPECIFICATIONS: Where specifications or standards of trade organizations and other groups are referenced in these specifications, they are made as much a part of these specifications as if the entire standard or specification were reprinted herein. The inclusion of the latest edition or revision of the referenced specification or standard is intended. SC-07. SAFETY STANDARDS: 1. The contractor shall, all the time, exercise adequate precautions for the safety of all persons, including employees, in the performance of this contract. The contractor shall abide by the City, State, and Federal Safety regulations and guidelines. 2. Workers engaged in r-o-w maintenance operation shall wear proper personal protection equipment (PPE). 3. Inadequate or improperly trained personnel, or employees in training, shall not be utilized for work on a task beyond such person's known capacity or ability to perform properly or safely unless under direct supervision of a qualified operator. 4. The contractor will be solely responsible for pedestrian and vehicular safety and control within the work site and shall provide necessary warning devices, barricades, and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area. Traffic control, including signage, flaggers, etc. is the responsibility of the contractor and shall conform to ANSI 2133.1 2006. 4.4 amd all applicable federal, state, and local regulations. 5. The Engineering Department may require additional safety precautions where particular dangers can be anticipated. The contractor shall comply with all such requests. The Engineering Department may advise the contractor and the Safety Officer or any safety violations. Failure to correct safety violations shall be grounds for an order from the City to cease further work and remove from the job site until the condition is corrected. Time and wages lost due to such safety shutdowns shall be at the sole cost of the contractor and shall not relieve the contractor of the obligation to complete the work on time. 6. Whenever public or private utilities or other improvements may be jeopardized by an authorized activity under this contract, the proper authorities or proper owner involved shall be consulted prior to performing any work activity. All required responsible precautions by such authority or person shall be complied with. It is the contractor's responsibility to determine the location of public or private utilities or improvements. SC-3 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 SC-08. SC-09. PROTECTION OF PROPERTY: 1. The contractor shall protect from damage all utilities, improvements, buildings, vehicles and other property that is likely to become displaced or damaged by the execution of the work order this contract Any special equipment or devices needed to protect persons, property, landscaping or utilities shall be the responsibility of the contractor and the cost of such protection shall be included in the bid. The City will not pay any additional cost for special protective actions, equipment or devices not included in the contract bid. 2. The contractor is responsible for all property, utilities and pavement damaged by his/her operations as shall be determined by the Engineering Department Director. The contractor shall be responsible for the cost of repairing all damage to property, utilities and pavement caused by his/her operations to the satisfaction of the property owner or the governmental body having jurisdiction over the damaged item. TRAFFIC CONTROL. Traffic control shall conform to the Manual on Uniform Traffic Control Devices (MUTCD) of the Federal Highway Administration, latest addition. The contractor shall give prior written notification to and shall obtain the approval of Augusta Fire Department, Police Department, Emergency Medical Services and the Augusta Engineering Department-Traffic Engineering Division of any street closures. SC-10. WORK HOURS. Work for these services shall be scheduled _Monday through Friday between the hours of 8:30a.m. and 5:00p.m. In the instances of an emergency or work that cannot be scheduled during regular business hours the Engineering Department will direct the contractor to perform work on the evening, weekend or holidays. SC-11. COMPLIANCE WITH LAWS. CODES. AND REGULATIONS. ETC.: Supplementing the provision of the GENERAL CONDITIONS, the successful bidder awarded this contract by signing the contract acknowledges the following, however, this is not to be construed as all inclusive or being these only: 1. Underground Gas Pipe Law: The Contractor signing the contract acknowledges that he is fully aware of the contents and requirements of "Georgia Laws 1969, Pages 50 and the following, and any amendments and regulations pursuant thereto", and the Contractor shall comply therewith. SC-4 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 2. High Voltage Act: The Contractor by signing the contract acknowledges that he is fully aware of the contents and requirements of "Act No. 525, Georgia law 1960, and any amendments thereto, and Rules and Regulations of the commissioner of Labor pursuant thereto" (the preceding requirements within quotation marks being hereinafter referred to as the "high voltage act"), and the Contractor shall comply therewith. The signing of Contract shall also confirm on behalf of the Contractor that he: A. has visited the premises and has taken into consideration the location of all electrical power lines on and adjacent to all areas onto which the contract documents require to permit the Contract either to work, to store materials, or to stage operations, and B. that the Contractor has obtained from the Owner of the aforesaid electric power lines advice in writing as to the amount of voltage carried by the aforesaid lines. The Contractor agrees that he is the "person or persons responsible for the work to be done" as referred to in the high voltage act and that accordingly the Contractor is solely "responsible for the completion of the safety measures which are required by Section 3 of the high voltage act before proceeding with any work." The Contractor agrees that prior to the completion of precautionary measures required by the high voltage act he will neither bring nor permit the bringing of any equipment onto the site (or onto any area or areas onto which the contract documents require or permit the Contractor to work, to store materials, or to stage operations) with which it is possible to come within eight feet of any high voltage line or lines pursuant to operations arising out of performance of the Contract. The foregoing provisions apply to power lines located (a) on the site and (b) on any area or areas onto which the contract documents require or permit the Contractor either to work, to store materials, or to stage operations, or (c) within working distance for equipment or materials, being used on (a) and (b) above. These provisions of the Contract do not limit or reduce the duty of the Contractor otherwise owed to the Owner, to other parties, or to both. The Contractor agrees that the foregoing provisions supplement provisions of the General Conditions. The Contractor agrees and acknowledges that any failure on his part to adhere to the high voltage act shall not only be a violation of law but shall also be a breach of contract and specific violation of the provisions of the General Conditions which pertains to safety precautions. 3. Occupational Safety & Health Act: The Contractor by signing the contract acknowledges that he is fully aware of the provisions of the Williams-Steiger Occupational Safety and Health Act of 1970 and he shall comply therewith. SC-5 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 SC-12. GEORGIA PROMPT PAY ACT: This Agreement is intended by the Parties to, and does, supersede any and all provisions of the Georgia Prompt Pay Act, O.C.G.A. Section 13-11-1, et seq. In the event any provision of this Agreement is inconsistent with any provision of the Prompt Pay Act, the provision of this Agreement shall control. SC-13. DISPUTES: All claims, disputes and other matters in question between the Owner and the Contractor arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Contractor, by executing this Agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. SC-14. INTEREST NOT EARNED ON RETAINAGE: Notwithstanding any provision of the law to the contrary, the parties agree that no interest shall be due to the Contractor on any sum held as retainage pursuant to this Agreement and Contractor specifically waives any claim to same. SC-15. EQUIVALENT MATERIALS: Notwithstanding any provision of the general conditions, there shall be no substitution of materials that are not determined to be equivalent to those indicated or required in the contract documents without an amendment to the contract. SC-16. AFTER HOURS INSPECTION: If the Contractor opts to work before or after normal working hours, 8:3 0 a.m. to 5:00 p.m., Monday through Friday, or on Augusta, Georgia Legal Holidays, then the Contractor must pay for the cost of inspection by the City of Augusta, Georgia and follow all necessary procedures listed in "Section 15, Right-of-way Encroachment Guidelines, PartE, Outside of Normal Working Hours," of the Augusta, GA Planning Commission Development Documents dated September, 1999. If inspectors of Augusta, GA are needed to work outside normal business hours, Augusta, GA Engineering Department needs to be notified twenty-four hours in advance. SC-16. MASTERS GOLF TOURNAMENT: Any work planned to be accomplished during or directly before the Masters Golf Tournament must be submitted to and approved in writing by the Owner. Consideration will be given only for contract time extensions as a result of delays in accomplishing the work No consideration will be given for claims for damages. SC-6 AED-On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 Augusta, GA Engineering Department ADDITIONAL PROVISIONS Item # 33 ON CALL-VEGETATION MAINTENANCE FOR ROADWAYS AND STREET SHOULDERS, RIGHT-OF-WAYS, EASEMENTS AND DETENTION PONDS PROJECT NUMBER: N/ A ADDITIONAL PROVISIONS 1. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT. To the extent that it does not alter the scope of this Contract, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by Contractor under this Contract. 2. DEFECTIVE PRICING; To the extent that the pricing provided by Contractor is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 3. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE: Contractor is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 4. TERMINATION OF THE CONTBACT FOR DEFAULT: Failure of the Contractor, which has not been remedied or waived, to perform or otherwise comply with a material condition of the Contract shall constitute default The City may terminate this contract in part or in whole upon written notice to the Contractor pursuant to this term. 5. TERMINATION OF THE CONI BACT IN WHOLE OR IN PART FOR THE CONVENIENCE OF AUGUSTA. GEORGIA; The City may terminate this contract in part or in whole upon written notice to the Contractor. The Contractor shall be paid for any validated services under this Contract up to the time of termination. 6. HOLD HARMLESS; Except as otherwise provided in this Contract, Contractor shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from the performance of its Work 1 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 7. PROHIBITION AGAINST CONTINGENT FEES; The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Contractor for the purpose of securing business and that the Contractor has not received any non-City fee related to this Contract without the prior written consent of the City. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or at its discretion to deduct from the Contract Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 8. INSURANCE REOUIBEMENTS; The Contractor shall, at all times that this Contract is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify the City against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the Contractor in performance of the work during the term of this Contract. The Contractor shall provide, at all times that this Contract is in effect, Worker's Compensation insurance in accordance with the laws ofthe State of Georgia. The Contractor shall provide, at all times that this Contract is in effect, Insurance with limits of not less than: a) Workmen's Compensation Insurance -in accordance with the laws of the State of Georgia. b) Public Liability Insurance-in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. c) Property Damage Insurance -in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. d) Valuable Papers Insurance -in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project e) Professional Liability Insurance -in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. City will be named as an additional insured with respect to Contractor's liabilities hereunder in insurance coverage's identified in items (b) and (c). 2 AED -On can · Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 The policies shall be written by a responsible company(s), to be approved by the City, and shall be noncancellable except on thirty-(30) days' written notice to the City. Such policies shall name the City as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Contract. 9. CONTRACTOR'S CONSENT TO VENUE IN THE SUPERIOR COURT OF RICHMOND COUNTY. GEORGIA; The law of the State of Georgia shall govern the Contract between City and Contractor with regard to its interpretation and performance, and any other claims related to this Contract. All claims, disputes and other matters in question between City and Contractor arising out of or relating to the Contract, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Contractor, by executing this Contract, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 10. AN ACKNOWLEDGEMENT BY ALL PARTIES CONTRACTING WITH AUGUSTA. GEORGIA AS FOLLOWS; a. "Contractor acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including. without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. 3 AED-On Call-Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 b. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor's E-Verify number as evidence of verification of compliance with O.CG.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10· 01-.08 or a substantially similar form. All Contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services 11. RIGHT TO INSPECT PREMISES; Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of Contractor or any Subcontractor of Contractor or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 12. LOCAL SMALL BUSINESS LANGUAGE: In accordance with Chapter lOB of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE§ 1· 10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time ~9 4 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the 5 A£0-On Call -Vegetation M Street Shoulders. Right-of-Ways, Eas Item # 33 Augusta, GA Engineering Department ADDENDUM(S) Item # 33 TO: FROM: DATE: SUBJ: BID ITEM: BID OPENING: All Bidders Phyllis Mills, Quality Assurance Analyst Able Ladson, En21neering Department Geri Sams ~ C,.,..,.,w Procurement Director January 5, 2012 Updates to Specifications Bid Item 11-172 On-Call Vegetation Maintenance for Roadways, Street Shoulders, Right-of Ways, Easements and Detention Ponds for the Engineering Department Friday, January 20, 2012 at 3:00 p.m. ADDENDUM NO. 1 Bidders on this project are hereby notified that this Addendum shalt be attached to and made part of the above-named Bid Package. The Proposal Form has been updated to change Item 142 -Force Account. The Force Account amount has been changed from $1,000,000.00 to $200,000.00. Please replace the entire Proposal Section, Pages 1 thru PS with the updated Proposal Form provided In thts Addendum. Please acknowledge addendum In your submittal END ADDENDUM Room 605 -530 Greenl! Street, Augusta Georgia 3090 I (706) 821-2422-Fax (706) 821-2811 W\\ \\ .• wgustaga.gov Register at www.demandstar.com/supplier tor automatic bid notification • I!J Scan this OR code with your .:· _ smartphone or camera equipped tablet to visit the Augusta, Georgia liJ · z Addendum 1 Bldltem#11-172 Page 1 of6 Item # 33 Bidders: Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Project Number: N/ A PROPOSAL Date: --:.~~10~/~...~~3~4'+/ ..... J-lo.oa...~- In compliance with your invitation for bids dated~ 2012, the undersigned hereby proposed to furnish all labor, equipment, and materials, and to perform all work for the installation of roadway improvements, and appurtenances referred to herein as: On Call -Vegetation Maintenance for Roadways and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Project Number: N/ A In strict accordance with the Contract Documents and in consideration of the amounts shown on the Bid Schedule attached hereto and totaling: $Po rni llt'Qt\M 4w.wJred ~rty-t'\itc(. fh,"',aru;l 1\r'~te. h"~~-Aflt-y t:/10 _DoLLARS cs Q, a t.f9J 950 T The undersigned hereby agrees that, upon written acceptance of this bid, he will within 10 days of receipt of such notice execute a formal contract agreement with the OWNER, and that he will provide the bond or guarantees required by the Contract Documents. The undersigned hereby agrees that, if awarded the contract, he will commence the work within .10. calendar days after the date of written notice to proceed, and that he wilJ complete the work at the request of the Engineering Department. The undersigned aclmowledges receipt of the following addenda: Addendum Number: ' Addendum Date: S/u/ rrL Re;pectfully submitted: 11 A-~tA<ba iMu., -tT"n-J .:ri'C.. (Name of Firm) 3" 18 Pt.i It,!" 0,. ~d·il\~~ GA-~o 7 (Business A dress By:~~~~~~- Title: Pr,..,;d.:lt'j= AED-On Call-Vegetation Maintenance for Roadway and Street Shoulders, Right·of-Ways, Easements, and Detention Ponds Addendum 1 Bid tern #1 1-172 Page2 of6 Item # 33 1 2 4 s 6 7 8 9. 12 13 14 lS 16 17 Vegetation Maintenance for Roadway and Street Shoulders, Rigbt-of-Ways, Easements, and Detention Ponds Project Number: N/ A 5.00 :J...1 ')oo 3 SR10 00 :l-;,~~ 0 3 SR28 4.05 tl~~5 3 '3~~~5 3 o.so 1-1:~(.) u 3 3 \C\«soo 3 t;u~ 1.00 ·55ou 10.62 0.59 5.20 P·2 ~~$ (.:) ~ {olSoo '54~15 C$.q%55 \sso o C{(Qoou ., s tqs 'S~ So o L~su o I CJSO\J\.J \ ~Su u ~)SSoo l ~5o o ss~oC5 ;;JS5o o \~5~60 \~5$ 0 ·l~ (::JJ 0 AED -On Call ·Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Addendum 1 Bid Item #11-172 Page 3 of6 Item # 33 19 20 21 22 25 26 27 28 Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, aDd Detention Ponds Project Number: N/ A 4.71 0.72 5Suo 3 1.04 ~Soo 3 ~sso~ 3.82 tq l OD 3 51~ 0 <..> 1.75 \D6~ \150l) oo \~'5~ 1.35 l5<::>o 3 -:l~So o 1.68 ~~'So 3 :l.llSO ~llS\J 2.81 4.00 0.63 3 1 s \ l Sou 3 P-3 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of· Ways, Easements, and Detention Ponds Addendum 1 Bid Item #11-172 Page 4 ot6 Item # 33 37 38 39 40 41 Vegetadon Maintenance for Roadway and Street Shoulders, Rl&ht·of·Ways, Easements, and DetenUon Ponds Project Number: N/A 4.87 3 Road 0.73 S~o 3 1.00 5~~ 3 ?l~o l "" ~Sou -o TOTAL: d, P "fj . (;t?Q -0 NOTE: Traffic Control shall be incidental to the line items above. P-4 AED -On Call-Vegetation Maintenance for Roadway and Street Shoulders, Rlght·of-Ways, Easements, and Detention Ponds Addendum 1 Bid ttem#11·172 Page5of6 Item # 33 Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Project Number: N/A iTEM NO. 44 Detention Ponds DESCRIPTION 4S Drain e Easements **SY Square Yards PIUCIPIR P-5 AED -On Call • Vegetation Maintenance for Roadway and Street Shoulders, Rlght·of·Ways, Easements, and Detention Ponds Addend~.om 1 Bid ltem#11·172 Page6 of6 Item # 33 Augusta1 GA Engineering DeptJrtment AGREEMENT Item # 33 AGREEMENT THIS AGREEMENT, made on the day of -------' 2012 by and between Auamsta. GA party of the first part, hereinafter called the OWNER, and Au&Usta Lawn & Turf. Inc party of the second part, hereinafter called the CONTRACTOR. WITNESSETH, that the Contractor and the Owner, for the considerations hereinafter names, agree as follows: ARTICLE I -SCOPE OF THE WORK: The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary, and to perform all of the work described in the specifications for the project entitled: ON CALL-VEGETATION MAINTENANCE FOR ROADWAYS AND STREET SHOULDERS, RIGHT-OF-WAYS, EASEMENTS AND DETENTION PONDS PROJECT NUMBER: N/ A and in accordance with the requirements and provisions of the Contract Documents as defined in the General and Special Conditions hereto attached, which are hereby made a part of this agreement. ARTICLE II-TIME OF COMPLETION: The work to be performed under this Contract shall be commenced within .1!! calendar days after the date of written notice by the Owner to the Contractor to proceed. It is hereby understood and mutually agreed, by and between the Contractor and the Owner, that the date of beginning, rate of progress and the time for completion of the work to be done hereunder are ESSENTIAL CONDITIONS of this contract. Contractor agrees that said work shall be executed regularly, diligently, and uninterruptedly at such rate of progress as will insure full completion thereof within the time specified. It is expressly understood and agreed by and between the Contractor and the Owner, that the time for completion of the work described herein is a reasonable time for completion of the same, taking into consideration the average climatic range and construction conditions prevailing in this locality. A-1 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 ARTICLE III-PAYMENT: (a) The Contract Sum The Owner shall pay to the Contractor for the performance of the contract the amount as stated in the Proposal and Schedule of Items. No variations shall be made in the amount except as set forth in the specifications attached hereto. (b) Progress Payment No later than the fifth day of every month, the Contractor shall submit to the Owner's! Engineer, an estimate covering the percentage of the total amount of the contract which has been completed from the start of the job up to and including the last working day of the proceeding month, together with such supporting evidence as may be required by the Owner andjor the Engineer. This estimate shall include only the quantities in place and at the unit prices as set forth in the Bid Schedule. On the vendor run, following approval of the invoice for payment, the Owner shall after deducting previous payments made, pay to the Contractor 90% of the amount of the estimate on units accepted in place. The 10% retained percentage may be held by the Owner until the final completion and acceptance of all work under the Contract. ARTICLE IV-ACCEPTANCE AND FINAL PAYMENT: (a) Upon receipt of written notice that the work is ready for final inspection acceptance, the Engineer shall within 10 days, make such inspection and when he finds the work acceptable under the contract and the contract fully performed, he will promptly issue a final certificate, over his own signature, stating that the work required by this Contract has been completed and is accepted by him under the terms and conditions thereof, and the entire balance found to be due the Contractor, including the retained percentage, shall be paid to the Contractor by the owner within 15 days after the date of said final certificate. (b) Before final payment is due, the Contractor shall submit evidence satisfactory to the Engineer that all payrolls, material bills, and other indebtedness connected with work have been paid, except that in case of disputed indebtedness of liens of evidence of payment of all such disputed amounts when adjudicated in cases where such payment has not already been guaranteed by surety bond. (c) The making and acceptance of the final payment shall constitute a waiver of all claims by the Owner, other than those arising from unsettled liens, from faulty work appearing within 12 months after final payment, from requirements of the specifications, or from manufacturer's guarantees. It shall also constitute a waiver of all claims by the Contractor except those previously made and still unsettled. A-2 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 (d) If after the work has been substantially completed, full completion thereof is materially delayed through no fault of the Contractor, and the Engineer, so certifies, the Owner shall upon certification of the Engineer, and without terminating the contract, make payment of the balance due for that portion of the work fully completed and accepted. (e) Notwithstanding any provision of the General Conditions, there shall be no substitution of materials or change in means, methods, techniques, sequences or procedures of construction that are not determined to be equivalent to those indicated or required in the Contract Document, without an Amendment to the Contract (f) Each payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of claims. A-3 AED -On Call -Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in three (3) counterparts, each of which shall be deemed an original, in the year and day first mentioned above. AUGUSTA, GEORGIA COMMISSION-COUNCIL (Owner) UJ~-1 ,£__ __ _____ By:----------L SEAL A G~ Mayor Deke S. Copenhaver ( _ 1\/~/IJ-t<lbl;, tk By: Lau-..1 Y?rrc..e I Title: Pre' i Jc rt..± Address: ?to lg fh; /l 'fi De, tn4!A·iae:v O.A ?;(ItO 7 A-4 Secretary Witness AED-On Call-Vegetation Maintenance for Roadway and Street Shoulders, Right-of-Ways, Easements, and Detention Ponds Item # 33 Augusta, GA Engineering Department CONTRACTOR'S COMPLIANCE Item # 33 ~~ Attachment B You Must Complete and Return all 3 pages of Attachment B with Your Submittal. Document Must Be Notarized. Augusta, Georgia Procurement Department ATTN: Procurement Director 530 Greene Street, Suite 605 Augusta, Georgia 30901 . _ 11 I. __. '1- Name of Bidder: H_;1qiA~C:~: 1~~~"~ ~~ I v~c-·f:; ,.L;'\C. Street Address: 3£,j :K' ~ h.d lp a--._ City, State, Zip Code: m(\C b '" e·-z.... G 0 3C80 ] Phone: 700 [68'-?bcUc> Fax: 'J{U.., %b:) QqCf9 Email: Do You Have A Business Ucense? Yes: T No: __ Business License# for your Company (Must Provide): ~l...~.l,.-!<1'~11-. 4'<1c......,~-:-.--:-,--:----:-:---:=------ Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a Bid/RFP/RFQ. For further information ~ntact the License and lnsp~tion Department@ 70~ 31_2-5162., , " I . list the state, City & County that 11sutd your license: (reo •·<j , 'C··'L _, LcJ l"" VI-\ b 10'--{ £ u.lf\ t y Acknowledgement of Addenda: {#1)1: (#2) __ : {#3) __ : (#4) __ : (#5} __ : (#6) __ : (#7) __ : (#8) __ : NOTE: CHECK APPROPRIATE BOX<ES>:: ADD ADDITIONAL NUMBERS AS APPLICABLE Statement of Non-Discrimination The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the bid or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia's Local Small Business Opportunity Program. Set forth below is the signature of an officer of the bidding/contracting entity with the authority to bind the entity. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. Bid 12,152 On Call Vegetation Maintenance Page 9 of14 Item # 33 Attachment B -Page 2 of 3 Non-Collusion of Prime Bidder/Offeror By submission of a bid, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor. (c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in bid preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department. Conflict of Interest By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief: 1. No circumstances exist which cause a Conflict of Interest in performing the services required by this ITB, and · 2. That no employee of the County, nor any member thereof, not any public agency or official affected by this ITB, has any pecuniary interest in the business of the responding firm or his sub- consultant(s) has any interest that would conflict in any manner or degree with the performance related to this ITB. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor. c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration. You Must Complete and Return all3 pages of Attachment 8 with Your Submittal. Document Must Be Notarized. Bid 12-152 On Call Vegetation Maintenance Page 10 of 14 Item # 33 Attachment B • Page 3 of 3 Contractor Affidavit and Agreement By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA}, P.L. 99- 603], in accordance with the applicability provisions and deadlines established in O.C.G.A 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Augusta, Georgia Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Augusta, Georgia Board of Commissioners at the time the subcontractor(s) is retained to perform such service. Georgia law requires your company to have an E-Vertfy*User Identification Number (Company I.D.) on or after July 1, 2009. For additional information or to enroll your company, visit the State of Georgia website: https:l/e-verify.uscls.gov/enroll/ and/or http.//www.do!.state.ga.us/pdf/rules/300 10 1.pdf **E-Verify *User Identification Number (Company 1.0.) ~C) a fo 05 NOTE: E.VERIFY USER IOENOIFICATION NUMBER (COMPANY I. D.) MUST BE PROVIDED: IN ADDITION, THE RECOMMENDED AWARDED --VENDOR WILL BE REQUIRED TO PROVIDE A COPY Of" HOMELAND SECURITY'S MEMORANDUM OF UNDERSTANDING (MOU) The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated. A h. -~--vL~u7 "t. G,; M +-hs.v j .J..-t1.e-.. : :AUt orized icer or Agent (Contractor Signature) J2ce ~ i.J t:.vd: Title of Authorized Officer or Agent of Contractor ~v '-. c..e.. '](-' Printed arne of Authorized Officer or Agent SUBJCJ1:2J:B /JED AND SWORN BEFOR~ME ON THIS THE jK_ DAY OF --!.m~o-+Y----· 20J3 Y/ /' N.OrARYSEAL NOtar;PUiiC j/J/J My Commission Expires: /3 71" ~~ dOlL You Must Complete and Return all 3 pages of Attachment B with Your Submittal. Document Must Be Notarized. REV.7/22/2011 Bid 12-152 On Call Vegetation Maintenance Page 11 of14 Item # 33 THIS TAX RECEIPT TO BE POSTED IN A CONSPICUOUS PLACE IN THE BUSINESS HEREIN DESCRIBED COLUMBIA COUNTY BO•cu-- Columbia County Occupational Tax This Tax Receipt Expires Account No. 11842 Issued On January 23, 2012 Tax Receipt # 406 December 31, 2012 2012 AN OCCUPATIONAL TAX WAS PAID BY AUGUSTA LAWN & TURF, INC. ON A BUSINESS LOCATION AT 3618 PHILLIPS DRIVE TO CONDUCT THE FOLLOWING BUSINESS SUBJECT TO COLUMBIA COUNTY ORDINANCES Landscaping Services AUGUSTA LAWN & TURF, INC. PO BOX 212162 REGISTRATION FEE OCCUPATIONAL TAX PENALTY AMT INTEREST AMT EXEMPT AMOUNT TOTAL TAX PAID .00 105.00 .00 .00 00 105.00 MARTINEZ GA 30917 THE BOARD OF COMMISSIONERS SHALL HAVE THE RIGHT TO SUSPEND ANY OCCUPATION TAX RECEIPT IF THE BUSINESS VIOLATES ANY LAW OR ORDINANCE OF THE UNITED STATES, THE STATE OF GEORGIA, OR COLUMBIA COUNTY. Item # 33 QUALIFICATIONS: AUGUSTA LAWN & TURF, INC. P.O. Box 2 1 2 1 62 AUGUSTA, GA 30917 7 06~868~8696(0FFICE) 706-863-0999(F AX) AUGUSTA LAWN & TURF, INC. IS BEGINNING ITS 12TH YEAR AS THE AUGUSTA AREA'S MOST QUALIFIED FULL-SERVICE LANDSCAPE COMPANY. WITH OUR EDUCATIONAL BACKGROUND AND COMBINED YEARS OF EXPERIENCE IN LANDSCAPING AND LAWN MAINTENANCE, WE OFFER WELL PLANNED, DESIGNED, CONSTRUCTED AND MAINTAINED LANDSCAPES UNDER ONE ROOF. OUR TEAM HAS TWO INDIVIDUALS THAT HAVE THE NECESSARY BACKGROUNDS. WIDE RANGE OF WORK EXPERIENCES, AND THIRST FOR CONTINUING EDUCATION THAT WOULD BE A PERFECT MATCH FOR AUGUSTA RICHMOND COUNTY. LARRY PRICE JR., PRESIDENT: LARRY GRADUATED FROM ABRAHAM BALDWIN AGRICULTURE COLLEGE IN 1998 WITH AN ASSOCIATE OF SCIENCE IN TURFGRASS MANAGEMENT. LARRY THEN SERVED AS AN INTERN AT AUGUSTA COUNTRY CLUB, WHERE HE ASSISTED THE SUPERINTENDENT IN THE DAILY OPERATION OF THE COUNTRY CLUB. IN THE SPRING OF 1 999 LARRY ESTABLISHED AUGUSTA LAWN & TURF. INC., WITH THE PRIMARY GOALS OF PROVIDING SUPERIOR LANDSCAPING AND LAWN MAINTENANCE SERVICES. DURING HIS 1 2 YEARS IN BUSINESS, LARRY HAS BUILT SEVERAL STRONG RELATIONSHIPS WITH COMMERCIAL AND RESIDENTIAL CLIENTS IN HIS COMMUNITY. TRIPP WILLIAMS, DIRECTOR OF OPERATIONS: TRIPP GRADUATED IN 2003 FROM THE UNIVERSITY OF GEORGIA WITH A BACHELOR OF SCIENCE IN AGRICULTURE. TRIPP WAS THE HORTICULTURALIST AT WEST LAKE COUNTRY CLUB PRIOR TO ACCEPTING HIS CURRENT POSITION WITH AUGUSTA LAWN AND TURF. DURING HIS 6 YEAR TENURE AT WEST LAKE, TRIPP WAS RESPONSIBLE FOR DESIGNING, INSTALLING, AND MAINTAINING PLANTINGS ON THE GOLF COURSE AND CLUBHOUSE GROUNDS. TRIPP ALSO DESIGNED AND IMPLEMENTED THE NEW CLUBHOUSE LANDSCAPE AND IRRIGATION SYSTEM FOR THE 2008 RENOVATION. AUGUSTA LAWN AND TURF, INC. HAS A COMMERCIAL LIVE PLANT LICENSE, LICENSED BY THE STATE OF GEORGIA FOR THE USE OF RESTRICTED USE PESTICIDE APPLICATIONS IN CATEGORIES 24, 27, AND 31, AND IS CERTIFIED BY THE GEORGIA SOIL AND WATER CONSERVATION COMMISSION AS A LEVEL 1 A CONSERVATIONIST. THESE INDIVIDUALS ALONG WITH THESE CREDENTIALS WILL BE AT THE DEPOSAL OF AUGUSTA RICHMOND COUNTY ON A DAILY BASIS. NOT ONLY WILL WE PROVIDE THE SCHEDULED SCOPE OF SERVICES BASED ON THE BID SPECIFICATION, BUT WE WILL ALSO GO ABOVE AND BEYOND WHEN ASKED TO DO SO BY MANAGEMENT. WORK CURRENTLY BEING PROVIDED FOR AUGUSTA RICHMOND COUNTY: AUGUSTA LAWN & TURF, INC. CURRENTLY PROVIDES LANDSCAPE MANAGEMENT FOR THE AUGUST A REGIONAL AIRPORT. Item # 33 Commission Meeting Agenda 5/7/2013 5:00 PM Option for Right -of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Charles D. Hazel, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, (N/A sq. ft.) in fee simple and 0.056 acre (2,447.27 sq. ft.) of permanent construction & maintenance easement, more or less. Also granted is (are) one (1) temporary driveway easement on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4629 Windsor Spring Road, private, at the purchase price of $900.00. (Approved by Engineering Services Committee April 22, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Windsor Spring Road, Phase V, STP00-1105-00(004) Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: 327041110-5411120 209812010-5411120 REVIEWED AND APPROVED BY: Cover Memo Item # 34 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 34 Attachment number 1 \nPage 1 of 2 Item # 34 Attachment number 1 \nPage 2 of 2 Item # 34 Attachment number 2 \nPage 1 of 2 Item # 34 Attachment number 2 \nPage 2 of 2 Item # 34 Commission Meeting Agenda 5/7/2013 5:00 PM Purchase of Additional Wetland Mitigation Credits for AUD Fort Gordon Forcemain Project Department:Augusta Utilities Department Caption:Motion to approve funding in the amount of $141,538.60 for the purchase of additional wetland mitigation credits to offset wetland areas disturbed during the Fort Gordon Force Main Sanitary Sewer Connection project. (Approved by Engineering Services Committee April 22, 2013) Background:The Fort Gordon Force Main Sanitary Sewer is a sewer force main connecting the fort to the Spirit Creek Trunk Sewer Main. This force main services approximately 70% of the base flow and was a part of the Municipal Services Agreement connection contract signed in September 2006. During the installation of the force main, unforeseen conditions at the site required the contractors to disturb more wetlands than the original design allowed. Working with the Corp of Engineers the correct required mitigation credits were determined. The sewer line constructed through a wetland area requires 17.86 additional mitigation credits for he wetland impacts and 239.40 additional mitigation credits for stream impacts. AA Shaw Wetland Mitigation Bank was contacted to provide the wetlands mitigation credits and Bath Branch Mitigation Bank was contacted to provided the stream credits. Analysis:Both mitigation banks were contacted and they have provided an invoice for the purchase of wetland mitigation credits Financial Impact:The cost to purchase these credits is $141,538.60. These funds are available from account #507043410-5212115 / 88880068- 5212115 Alternatives:None Recommendation:Approve funding in the amount of $141,538.60 for the purchase of wetland mitigation credits to offset wetland and stream areas disturbed during the Fort Gordon Force Main Sanitary Sewer Connection Project Cover Memo Item # 35 Funds are Available in the Following Accounts: Funds are available from account #507043410-5212115 / 88880068-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 35 At t a c h m e n t n u m b e r 1 \ n P a g e 1 o f 3 It e m # 3 5 At t a c h m e n t n u m b e r 1 \ n P a g e 2 o f 3 It e m # 3 5 At t a c h m e n t n u m b e r 1 \ n P a g e 3 o f 3 It e m # 3 5 Attachment number 2 \nPage 1 of 1 Item # 35 Commission Meeting Agenda 5/7/2013 5:00 PM Rock Creek/Warren Lake Restoration US Army Corps of Engineers Permitting Additional Requirements Department:Abie L. Ladson, P.E., CPESC, Director AED Caption:Motion to approve capital project budget Change Number Three and Supplemental Agreement Number Five (CPB #322-041110- 207822001) in the amount of $426,450.00 for the Warren Lake- Augusta Canal Basin Dredging to Cranston Engineering Group, PC for design, regulatory agencies review, comments, response and permitting from US Army Corps of Engineers. Funding is available in the project account for the Engineering Department. (Approved by Engineering Services Committee April 22, 2013) Background:Warren Lake and the Augusta Canal Basin (Lake Olmstead, Lake Aumond, Heirs Ponds and Rae’s Creek) Dredging are approved projects that are presently in the design and permitting stages. Section 404 of the Clean Water Act requires individual permits for proposed dredging activities. Permit application packages were submitted in August 2012. As part of the Permit Review Process, the US Army Corps of Engineers (CORPS) issued a Joint Public Notice (JPN) in December advertising the project. The agencies that provided comments in response to the JPN were: the US Environmental Protection Agency (EPA), US Department of Interior (F&W), and the Georgia Department of Natural Resources (DNR). The CORPS concurred with the findings and comments of these agencies and requested that Augusta, GA provide a resolution prior to the final action by the CORPS on the permit applications. With recent changes at EPA, there is an increase demand to institute water quality management control measures, assessment of silted material quality and any associated risk the dredging will have on the water quality of adjacent bodies of water. Similar concerns raised by these agencies in their review comments warrants the collection of additional sediment quality data and assessments of potential environmental effects of the proposed dredging operations of proposed disposal site. Analysis:Additional data collection and information gathering is needed for preparation and submission of the required response to the CORPS complete permitting review phase. Needed work includes: 1) additional sediment sampling and testing, 2) additional Cover Memo Item # 36 assessment of sediment quality and its effects on water quality, aquatic system, and human health, 3) regulatory consultation and additional permitting, and 4) design plan and specification for the dredging operation. Financial Impact:Funds are available in the project storm drainage account and to be transferred to the project engineering account 322-041110- 5212115/207822001-5212115 upon Commission approval. Alternatives:1) Approve capital project budget Change Number Three and Supplemental Agreement Number Five (CPB #322-041110- 207822001) in the amount of $426,450.00 for the Warren Lake- Augusta Canal Basin Dredging to Cranston Engineering Group, PC for design, regulatory agencies review, comments, response and permitting from US Army Corps of Engineers. Funding is available in the project account for the Engineering Department. 2). Do not approve and identify alternate plan to gather needed data for preparing required response and completion of USACE permitting process. Recommendation:Approve alternative one. Funds are Available in the Following Accounts: 322-041110-5212115/207822001-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 36 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCK CREEK/WARREN LAKE RESTORATION Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#322-041110-207822001 for Rock Creek/Warren Lake Restoration project Change Number Three and Supplemental Agreement Number Five in the amount of $426,450.00 for Cranston Engineering to include the addition of permitting for the Lake Olmstead. Funding is available in the project storm drainage account to be transferred to the project Engineering account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II $1,200,000 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $1,200,000 2nd $1,200,000 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB#322-041110-207822001 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Honorable Deke Copenhaver, Mayor CHANGE NUMBER THREE dredging of greater portions of Lake Olmstead, the addition of continued sampling and testing of sediment and preparation of plans and specifications for removing sediment from Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 3 April 6, 2010 Attachment number 1 \nPage 1 of 3 Item # 36 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCK CREEK/WARREN LAKE RESTORATION CPB#322-041110-207822001 CHANGE NUMBER THREE Copy-Procurement Department 2 of 3 April 6, 2010 Attachment number 1 \nPage 2 of 3 Item # 36 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCK CREEK/WARREN LAKE RESTORATION CPB#322-041110-207822001 CHANGE NUMBER THREE CPB AMOUNT CPB NEW CPB SOURCE OF FUNDS CPB CHANGE AMOUNT SPECIAL 1% SALES TAX, PHASE II 322-04-1110-292822444 ($1,200,000) ($1,200,000) TOTAL SOURCES:($1,200,000) ($1,200,000) USE OF FUNDS ENGINEERING 322-04-1110-5212115-207822001 $494,271 $426,450 $920,721 STORM DRAINAGE 322-04-1110-5414710-207822001 $705,729 ($426,450) $279,279 TOTAL USES:$1,200,000 $0 $1,200,000 3 of 3 April 6, 2010 Attachment number 1 \nPage 3 of 3 Item # 36 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 322-04-207822001 Supplemental Agreement Number: 5 Purchase Order Number: 165515 WHEREAS, We, Cranston Engineering Group, Consultant, entered into a contract with Augusta- Richmond County on May 5, 2009, for engineering design services associated with the Rock Creek/Warren Lake Restoration Project., File Reference No. 09-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services for the addition of permitting for the dredging, continued sampling & testing of sediment & the preparation of plans and specifications for removing sediment from Lake Olmstead It is agreed that as a result of the above described modification the contract amount is increased by $426,450.00 from $394,491.70 to a new total of $820,941.70. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2013 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Deke Copenhaver, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 2 \nPage 1 of 1 Item # 36 Attachment number 3 \nPage 1 of 4 Item # 36 Attachment number 3 \nPage 2 of 4 Item # 36 Attachment number 3 \nPage 3 of 4 Item # 36 Attachment number 3 \nPage 4 of 4 Item # 36 Commission Meeting Agenda 5/7/2013 5:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular, Special Called meetings of the Commission held April 16, 2013 and Special Called meeting held April 22, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 37 Commission Meeting Agenda 5/7/2013 5:00 PM District 3 Appt. Department: Caption:Motion to approve the appointment of Charles E. Evans, to the ARC Personnel Board representing District 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 38 Attachment number 1 \nPage 1 of 1 Item # 38 Commission Meeting Agenda 5/7/2013 5:00 PM District 5 Apointments Department: Caption:Motion to approve the reappointment of the following representing District 5: Animal Control, BB Langham, ARC Library Faye Smith, Board of Zoning Appeals, Jamie Dukes ,Riverfront Development, William Hicks, Augusta Aviation- Bush Field Charles July, Historic Preservation , Alzenia Williams, Personnel Board, Gwen Robinson, Planning Commission , William Wright, Public Facilities, Tracey Williams Jr., Minority Business Council Lonnie Wimberly, Tree Commission, Jarrel A Gibson, General Aviation-Daniel Field, David S Young. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 39 Commission Meeting Agenda 5/7/2013 5:00 PM Report on Revenues Department:Clerk of Commission Caption:Report on revenues. (Requested by the Administrator) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 40 Commission Meeting Agenda 5/7/2013 5:00 PM Cameras Riverwalk Department: Caption:Discuss the installation of cameras along the Riverwalk. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 41 Commission Meeting Agenda 5/7/2013 5:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 42