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Home My WebLink About2013-04-02-Meeting Agenda Commission Meeting Agenda Commission Chamber 4/2/2013 5:00 PM INVOCATION: Rev. Andrew Rees, Pastor, St. Andrew Presbyterian Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. CONSENT AGENDA (Items 1-33) PLANNING 1. SA-46 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. (Approved by the Commission March 19, 2013 - second reading) Attachments 2. SA-47 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Article 1, Section 104 of the Land Subdivision Regulations for Augusta, Georgia to exempt certain plats and subdivisions where no new streets or utilities are required per O.C.G.A. 15-6-67-3(d). (Approved by the Commission March 19, 2013 - second reading) Attachments 3. SPA-09 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Site Plan Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. (Approved by the Commission March 19, 2013 - second reading) Attachments 4. ZA-R-221 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 28-B-5(Prohibited Signs) and 28-B-13 (Enforcement and Penalties). (Approved by the Augusta Commission March 19, 2013 - second reading) Attachments 5. ZA-R-222 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting from Section 2 – Definitions – Travel Trailers and Travel Trailer Parks, Section 7 –Special Exception for recreational vehicle park and Section 22 – General Business – Travel Trailer Park. (Approved by the Augusta Commission March 19, 2013 - second reading) Attachments 6. ZA-R-223 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding a Section 28-E – Recreational Vehicle Parks. (Approved by the Augusta Commission March 19, 2013 - second reading) Attachments 7. ZA-R-224 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 35-8 – timeline for re-submittal of a defeated zoning petition. (Approved by the Augusta Commission March 19, 2013 - second reading) Attachments PUBLIC SERVICES 8. Motion to approve New Ownership Application: A. N. 13 - 05: request by Samir Patel for a retail package Beer & Wine license to be used in connection with Dalpin, LLC DBA Lucky Spot located at 1237 Gordon Hwy. District 1. Super District 9. (Approved by Public Services Committee March 25, 2013) Attachments 9. Motion to approve New Application: A. N. 13 - 06: request by Hemaliben Patel for a retail package Beer & Wine license to be used in connection with Jay Mahakali, Inc DBA First Stop located at 1901 Attachments Gordon Hwy. District 5. Super District 9. (Approved by Public Services Committee March 25, 2013) 10. Motion to approve New Ownership Application: A. N. 13 - 07: request by Princess Hemingway for an on premise consumption Liquor, Beer & Wine license to be used in connection with Deja Vu located at 913 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee March 25, 2013) Attachments 11. Motion to approve New Ownership Application: A. N. 13 - 08: request by Young J. Chang for a retail package Beer & Wine license to be used in connection with Pine Hill Food Store located at 1680 Brown Rd. District 8. Super District 10. (Approved by the Public Services Committee March 25, 2013) Attachments 12. Motion to approve New Ownership Application: A. N. 13 - 09: request by Suhashhai Patel for a retail package Beer & Wine license to be used in connection with Need More Country Store located at 4212 Windsor Spring Rd. District 6. Super District 10. (Approved by Public Services Committee March 25, 2013). Attachments 13. Motion to approve New Ownership Application: A. N. 13 - 10: request by Prakashbhai Patel for a retail package Beer & Wine license to be used in connection with Jay Vihir, Inc. DBA Super Express #9 located at 3696 Peach Orchard Rd. District 6. Super District 10. (Approved by Public Services Committee March 25, 2013) Attachments 14. Motion to approve the Architectural and Engineering services of Wendel for the Augusta Public Transit’s RFP-11-138 Architectural and Engineering Design for a Transit Operation and Maintenance Facility for Augusta, Georgia. (Approved by Public Services Committee March 25, 2013) Attachments 15. Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia from July 1, 2013 to June 30, 2014. (Approved by Public Services Committee March 25, 2013) Attachments 16. Motion approve award of the contract for Roof Replacement on the Department of Family and Children’s Services (DFCS) for the Base Bid and Alternate 1 to the low bidder, Thomson Roofing and Metal Company of Thomson, GA, in the amount of $209,789.00.(Approved by Public Services Committee March 25, 2013) Attachments 17. Motion to approve AXTELL'S Construction, Inc. Closeout - Contract Modification #1 (Deductive Change) as approved by the Augusta Aviation Commission at their February 28, 2013 meeting. (Approved by Public Services Committee March 25, 2013) Attachments 18. Motion to approve funding for MACH Academy in the amount of $25,000 from the contingency fund for the next 6-months and monitor their expenditures during that period and review the matter again at the end of 6-months for consideration of additional funding. (Approved by Public Services Committee March 11, 2013)(Requested by Commissioner Williams) Attachments 19. Motion to approve bid award purchase of computers and accessories for the HQ Library from United Technology, the lowest most responsive bidder on bid # 12-217. (Approved by Public Services Committee March 25, 2013) Attachments 20. Motion to approve bid award purchase of the telephone system for the HQ Library from United Technology, the lowest most responsive bidder on bid # 12-218. (Approved by Public Services Committee March 25, 2013) Attachments 21. Motion to approve tasking the Administrator to present to the committee proposals from Paul Simon and the other two interested companies regarding the operation of the Augusta Municipal Golf Course no later than May 12, 2013. (Approved by Public Services Committee March 25, 2013) Attachments 22. Motion to approve a request by Jan Scholer for a Special Event License Attachments Beer & Wine to be used in connection with Wild Wings Cafe located at 3035 Washington Rd. Masters Week 4/8/13thru 4/13/13. District 7. Super District 10. (Approved by Public Services Committee March 25, 2013) 23. Motion to approve an ordinance to amend Augusta-Richmond County Code Section 6-7 Vehicles for Hire – Taxicabs, so as to provide current standards for the operation of taxicabs. (Approved by Public Services Committee March 25, 2013) Attachments ADMINISTRATIVE SERVICES 24. Motion to approve 2013 Commission goals and objectives as presented. (Approved by Administrative Services Committee March 25, 2013) Attachments 25. Motion to approve tasking the Administrator to bring back in 60 days the parameters of a potential early retirement system with incentives for consideration after which an actuarial study can be performed to determine the costs.(Approved by Administrative Services Committee March 25, 2013) Attachments 26. Motion to approve tasking the Administrator to develop a plan to either bring an additional employee on board or to come back with a way to potententially contract with a consultant to recruit retail businesses for those areas of Augusta not served by the Downtown Development Authority. (Approved by Administrative Services Committee March 25, 2013) Attachments 27. Motion to approve Commission review of its committment to the DBE Program and determine what steps are necessary to move the goals forward for DBE/Small Business Program. (Approved by Administrative Services Committee March 25, 2013) Attachments 28. Motion to approve tasking the Administrator and the DBE Coordinator in formulating a plan to maximize the utilization of the Small Business Opportunity Program for Augusta Procurements by ensuring that all data to support a future disparity study is being collected and maintained. A Attachments strategic plan designed to accomplish this task needs to be submitted to the Administrative Services Committee no later than June 30, 2013. (Approved by Administrative Services Committee March 25, 2013) PUBLIC SAFETY 29. Motion to approve Effingham County Extended Care Facility Shelter Agreement. (Approved by Public Safety Committee March 25, 2013) Attachments FINANCE 30. Motion to authorize the Finance and Utility departments to begin the process for issuing approximately $20,000,000 in taxable bonds in order to meet the debt service reserve requirements for the existing 2004 and 2007 Water and Sewerage Bonds, with such bonds to be issued through a competitive bid process with Murray Barnes Finister LLP serving as bond/disclosure counsel. (Approved by Finance Committee March 25, 2013) Attachments ENGINEERING SERVICES 31. Motion to approve purchase of two 250kw emergency generators through bid item 12-224 Diesel Generator Set for Emergency Standby (250kw). (Approved by Engineering Services Committee March 25, 2013) Attachments PETITIONS AND COMMUNICATIONS 32. Motion to approve the minutes of the regular & Special Called Meetings held March 19, 2013. Attachments APPOINTMENT(S) 33. Motion to approve the appointment of Cleveland O'Steen to the ARC Citizens Small Business Advisory Council representing District 3. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/2/2013 AUGUSTA COMMISSION REGULAR AGENDA 4/2/2013 (Items 34-39) PUBLIC SERVICES 34. Discuss the responsibility of the Finance and Procurement Departments in association with the approved Sec. 5307 Augusta Public Transit grant repayment between the Federal Transit Administration (FTA) and Augusta, Georgia for Capital purchase of engines. (Requested by Commissioner Marion Williams) Attachments 35. Discussion: A request by Thomas Jastrom for a Special Event License Liquor, Beer & Wine to be used in connection with T Bonz Banquet Hall located at 2860 Washington Rd. Masters Week 4/11/13 thru 4/14/13. There will be Sunday Sales. District 7. Super District 10. (No recommendation from Public Services Committee March 25, 2013) Attachments ADMINISTRATIVE SERVICES 36. Discuss changing the ordinance that deals with conflict of interest and ethics violations. (No recommendation from Administrative Services Committee March 25, 2013) Attachments 37. Approve rotating the scheduled time for all committee meetings. (No recommendation from Administrative Services Committee March 25, 2013) Attachments FINANCE 38. Discuss the Downtown Development Authority's CADI Program. (Requested by Commissioner Bill Fennoy) Attachments LEGAL MEETING A. Pending and Potential Litigation. Upcoming Meetings www.augustaga.gov B. Real Estate. C. Personnel. 39. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 4/2/2013 5:00 PM Invocation Department: Caption:Rev. Andrew Rees, Pastor, St. Andrew Presbyterian Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Commission Meeting Agenda 4/2/2013 5:00 PM SA-46 Department:Planning Commission Caption: SA-46 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. (Approved by the Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Land Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article II Subsection 201(C) C. Written application for approval of a Development Plan shall be made in the office of the Augusta Planning & Development Department by the subdivider or his authorized representative and shall include all information as specified in Article III and elsewhere in these Regulations. SECTION II. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article II Subsection 201(C) C. Written application for approval of a Development Plan shall be made in the office of the Planning Commission by the subdivider or his authorized representative and shall include all information as specified in Article III and elsewhere in these Regulations. Prior to the submission of the Development Plan to the Planning Commission, an electronic Autocad Drawing (DWG) file must be submitted to the Information Technology GIS Division (IT-GIS) for review and approval per the Electronic Submittal Process available online. The DWG will be returned to the submitter once the road names have been approved, addresses have been added, and positional accuracy has been confirmed. This file should be the “official” DWG file and future submittals and changes will need to be incorporated into it. The DWG should be created and maintained per Augusta IT-GIS Digital Data Submission Standards. SECTION III. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article II Subsection 201(D) D. Ten (10) complete sets and eight (8) copies of sheet number one (1) -- sheet showing lot layout and easements -- of the Development Plan shall be filed with the Augusta Planning & Development Department at the time of application. The Augusta Planning & Development Department shall thereafter forward for review such copies as follows: Attachment number 1 \nPage 1 of 5 Item # 2 1. One (1) copies shall be filed with the Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health, if applicable. 7. One (1) copy of sheet number one (1) shall be filed with the Georgia Power Company or Jefferson Electric, whichever is applicable. 8. One (1) copy of sheet number one (1) shall be filed with Georgia Natural Gas 9. One (1) copy of sheet number one (1) shall be filed with Bellsouth. 10. One (1) copy of sheet number (1) shall be filed with Comcast. 11. One (1) copy of sheet number (1) shall be filed with E-911. 12. One (1) copy of sheet number (1) shall be filed with Georgia Power – Transmissions. 13. One (1) copy of sheet number (1) shall be filed with the Augusta Post Office 14. One (1) copy of sheet number (1) shall be filed with the Augusta GIS Dept. 15. One (1) copy shall be retained by the Augusta Planning & Development Department. Seven (7) copies shall be submitted. Once the Development Plan has been reviewed and approved and after hearing by the Planning Commission, the Development Plan shall be stamped in accordance with the approval of the Planning Commission, and the copies shall be distributed as follows: 1. Two (2) copies shall be returned to the applicant at the Pre-Construction conference 2. Three (3) copies shall be retained by the Engineering Department 3. One (1) copy shall be submitted to the NPDES Inspector for inspections purposes 4. One (1) copy shall be retained by the Augusta Planning & Development Department SECTION IV. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article II Subsection 201(D) D. Ten (10) complete sets, one (1) complete PDF file, and eight (8) copies of sheet number one (1) -- sheet showing lot layout and easements -- of the Development Plan shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter forward for review such copies as follows: SECTION V. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article II Subsection 202(B) Attachment number 1 \nPage 2 of 5 Item # 2 B. Eight (8) copies of the Final Plat shall be filed with the Augusta Planning & Development Department at the time of application. The Augusta Planning & Development Department shall thereafter file such copies as follows: 1. One (1) copies shall be filed with the Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineering Department 4. One (1) copy shall be filed with the County Board of Health, if applicable. 5. One (1) copies shall be retained by the Augusta Planning & Development Department. Two (2) mylars and six (6) copies shall be submitted once the Final Plat has been reviewed and approved and after hearing by the Planning Commission and Augusta Commission, the Final Plat shall be stamped in accordance with the approval of the Commission, and the copies shall be distributed as follows: 1. One (1) mylar shall be retained by the Augusta Planning & Development Department 2. One (1) mylar shall be returned to the Developer 3. Two (2) copies shall be retained by the Augusta Planning & Development Department 4. Four (4) copies shall be returned to the Developer SECTION VI. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article II Subsection 202(B) B. Eight (8) copies of the Final Plat are to be submitted to the Planning Commission at the time of application. Additionally, one (1) complete PDF file and the Final version of the DWG must be submitted to IT-GIS per the Electronic Submittal Process available online, The DWG must include all data for integration into Augusta’s Enterprise Geodatabase and must conform to Augusta IT-GIS Digital Data Submission Standards. Final versions will be compared to the As-built submitted to Utilities and variations to the Final Plat will be sent to the appropriate department to be addressed. SECTION VII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article III Subsection 302(A) A. The development name, scale, north arrow with reference, date of plan preparation and revision(s) (if any); name, address and telephone number of subdivider; name, address and telephone number of owner; and name, address and telephone number of engineer or surveyor together with his state registration number, seal, and signature. SECTION VIII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 302(A) A. Required Information . Attachment number 1 \nPage 3 of 5 Item # 2 1. Electronic Data: Submittal for Road Naming Approval and Addressing - An electronic DWG file must be submitted to the Information Technology GIS Division (IT-GIS) Addressing Specialist for review and approval per the Electronic Submittal Process available online. Refer to the Augusta IT-GIS Digital Data Submission Standards and checklist for submitting the FINAL DWG file to IT-GIS. 2. Hard-Copy Plans: The development name, scale, north arrow with reference, date of plan preparation and revision(s) (if any); name, address and telephone number of subdivider; name, address and telephone number of owner; and name, address and telephone number of engineer or surveyor together with his state registration number, seal, and signature. SECTION IX. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article III Subsection 302(B)(1) B. Site Data to Include: 1. Tax Parcel Number; SECTION X. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 302(B)(1) B. Site Data to Include: 1. PIN (Parcel Identification Number) in 14-digit format (ex. 047-1-259-00-0; SECTION XII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article III Subsection 302(I) I. Proposed street names and existing street names. SECTION XII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 302(I) I. Proposed street names and existing street names, submitted electronically via DWG to the Information Technology GIS Division (IT-GIS) Addressing Specialist for review and approval per the Electronic Submittal Process available online. SECTION XIII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 307(W) W. A Final version of the DWG and a complete electronic PDF file must be submitted to IT- GIS per the Electronic Submittal Process available online. The DWG must include all data for integration into Augusta’s Enterprise Geodatabase, per Augusta IT-GIS Digital Data Submission Standards. Final versions will be compared to the As-built submitted to Utilities and variations to the Final Plat will be sent to the appropriate department to be addressed. Information to be Included: All requirements of the Georgia Plat Act. Attachment number 1 \nPage 4 of 5 Item # 2 SECTION XIV. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 5 of 5 Item # 2 Commission Meeting Agenda 4/2/2013 5:00 PM SA-47 Department:Planning Commission Caption: SA-47 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Article 1, Section 104 of the Land Subdivision Regulations for Augusta, Georgia to exempt certain plats and subdivisions where no new streets or utilities are required per O.C.G.A. 15-6-67-3(d). (Approved by the Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Land Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding Article I Subsection 104(A): A No approval of the municipal or county planning commission or governing authority shall be required if no new streets or roads are created or no new utility improvements are required or no new sanitary sewer or approval of a septic tank is required. Any plat of survey containing thereon a certification from the licensed surveyor that the provisions relative to this subsection do not require approval of the municipal or county planning commission or governing authority shall entitle such plat to filing and recordation. (per O.C.G.A. 15-6-67-3(d)) SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 1 of 2 Item # 3 Attachment number 1 \nPage 2 of 2 Item # 3 Commission Meeting Agenda 4/2/2013 5:00 PM SPA-09 Department:Planning Commission Caption: SPA-09 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Site Plan Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. (Approved by the Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Site Plan Regulations be amended as follows: AN ORDINANCE TO AMEND A PORTION OF SECTION 301 OF THE SITE PLAN REGULATIONS, ADOPTED BY THE AUGUSTA COMMISSION ON OCTOBER 20, 1998 PERTAINING TO WETLAND IDEMNIFICATION THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating site plans in Augusta, Georgia, is amended by deleting Article II Subsection 202-E: E. Eleven (11) complete sets Site Plan shall be filed with the Augusta Planning & Development Department at the time of application. The Augusta Planning & Development Department shall thereafter forward for review such copies as follows: 1. One (1) copies shall be filed with Engineering Department. 2. Four (4) copies shall be filed with the Augusta Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health. 7. One (1) copy shall be filed with the Trees and Landscape Department. 8. One (1) copy shall be retained by the Planning Commission. Seven (7) copies shall be submitted once the Site plan has been reviewed and approved and the Site Plan shall be stamped in accordance with the approval of the Augusta Planning & Development Department, and the copies shall be distributed as follows: 1. Two (2) copies shall be returned to the applicant at the Pre-Construction conference 2. Three (3) copies shall be retained by the Engineering Department 3. One (1) copy shall be submitted to the NPDES Inspector for inspections purposes 4. One (1) copy shall be retained by the Augusta Planning & Development Department SECTION II. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by adding a new Article II Subsection 202-E: An electronic dwg file must be submitted to the Information Technology Department GIS Division (IT-GIS) for review and approval per the Electronic Submittal Process available online. The dwg will be returned to the submitter Attachment number 1 \nPage 1 of 5 Item # 4 once the road names have been approved and the addresses have been added to the Master Address Database. This file should be the official dwg file and future submittals and changes will need to be incorporated into the original submitted electronic dwg file. The submitter should not submit any plan documents to the Planning Commission until IT-GIS has approved the positional accuracy and addressing / road naming characteristics of the plan. F. Eleven (11) complete sets of the Site Plan and one complete electronic PDF file shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter forward for review such copies as follows: 1. One (1) copies shall be filed with Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health. 7. One (1) copy shall be filed with the Trees and Landscape Department. 8. One (1) copy shall be retained by the Planning Commission. Seven (7) copies and one complete electronic PDF file shall be submitted once the Site plan has been reviewed and approved and the Site Plan shall be stamped in accordance with the approval of the Planning Commission, and the copies shall be distributed as follows: 5. Two (2) copies shall be returned to the applicant at the Pre-Construction Conference 6. Three (3) copies shall be retained by the Engineering Department 7. One (1) copy shall be submitted to the NPDES Inspector for inspections Purposes 8. One (1) copy shall be retained by the Planning Commission A Final version of the site plan dwg and a complete electronic PDF file must be submitted to the IT Department GIS Division per the Electronic Submittal Process available online. The dwg must include all data for integration into Augusta’s Enterprise Geodatabase, per Augusta IT-GIS Digital Data Submission Standards. Final versions will be compared to the As-built submitted to Utilities and variations to the Final Plat will be sent to the appropriate department to be addressed. SECTION III. That the Ordinance regulating site plans in Augusta, Georgia, is amended by deleting Article III Subsection 300: Section 300. Size and Scale of Drawings. Site Plans shall be drawn to scale no smaller than one inch equals 100 feet. Where large sites are being planned, they may be drawn on one or more sheets. No drawing shall exceed 36 inches by 48 inches in size. Attachment number 1 \nPage 2 of 5 Item # 4 SECTION IV. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by adding a new Article III Subsection 300: Section 300. Size and Scale of Drawings. Site Plans shall be drawn to scale no smaller than one inch equals 100 feet. Where large sites are being planned, they may be drawn on one or more sheets. No drawing shall exceed 36 inches by 48 inches in size. Format of Digital Submission: Refer to the Augusta IT-GIS Digital Data Submission Standards and checklist for submitting the FINAL dwg file to the IT-GIS Addressing Specialist. SECTION IV. That the Ordinance regulating site plans in Augusta, Georgia, is amended by deleting a portion of Article III Subsection 301 as follows: Section 301. Information to be Included. The following information shall be included on each Site Plan. Name of development, type of business, building square footage and parking required and parking provided. Owner (name, address, and telephone number). Developer (name, address and telephone number). Date of survey, date plan drawn, and revision dates as applicable. Seal and signature of a registered engineer. North arrow with reference. Scale (no less than 1” = 100’) Tax parcel number Zoning classification Use and zoning of all adjacent parcels with owner(s) name(s) Location of proposed business signage Existing and proposed elevations referenced to mean sea level, with a contour interval of 2 feet, accurate to one-half contour to indicate surface drainage patterns. Source of datum (benchmark used: GS benchmark, if available), and location of BM or TBM at the site. Existing and proposed pavement width and right-of-way width of any existing streets adjacent to the development and distances to nearest intersection. Acreage of property and acreage of area to be developed. Location sketch (scale no less than 1” = 2000’). All boundaries heavily lined with bearings and distances shown, accurate reference to Augusta and/or geodetic control points which are defined by state plane coordinates unless the sum of the length of the lines constituting the boundary of the site is greater than the traverse distance along public roads to such control. If such reference is not furnished, then a locator tie, defined as a bearing and distance tie from a property corner to a point that can be accurately spotted on the ortho photo maps shall be furnished. SECTION VI. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by amending a portion of Article III Subsection 301 as follows: Attachment number 1 \nPage 3 of 5 Item # 4 Section 301. Information to be Included. The following information shall be included on each Site Plan. Name of development, type of business, building square footage and parking required and parking provided. Owner (name, address, and telephone number). Developer (name, address and telephone number). Date of survey, date plan drawn, and revision dates as applicable. Seal and signature of a registered engineer. North arrow with reference. Scale (no less than 1” = 100’) Property PIN number in proper 14 digit format (Example: 047-1-259-00-0) Zoning classification Use and zoning of all adjacent parcels with owner(s) name(s) Location of proposed business signage Existing and proposed elevations referenced to mean sea level, with a contour interval of 2 feet, accurate to one-half contour to indicate surface drainage patterns. Source of datum (benchmark used: GS benchmark, if available), and location of BM and GPS point in GA State Plan Coordinates or TBM at the site. Existing and proposed pavement width and right-of-way width of any existing streets adjacent to the development and distances to nearest intersection. Acreage of property and acreage of area to be developed. Location sketch (scale no less than 1” = 2000’). All boundaries heavily lined with bearings and distances shown, accurate reference to Augusta and/or GPS geodetic control points which are defined by state plane coordinates unless the sum of the length of the lines constituting the boundary of the site is greater than the traverse distance along public roads to such control. If such reference is not furnished, then a locator tie, defined as a bearing and distance tie from a property corner to a point that can be accurately spotted on the ortho photo maps shall be furnished. SECTION VII. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 4 of 5 Item # 4 Attachment number 1 \nPage 5 of 5 Item # 4 Commission Meeting Agenda 4/2/2013 5:00 PM ZA-R-221 Department:Planning Commission Caption: ZA-R-221 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 28-B-5(Prohibited Signs) and 28-B-13 (Enforcement and Penalties). (Approved by the Augusta Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 28-B (Signs) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 28-B-5 PROHIBITED SIGNS L. Any sign located on a public right-of-way or on land otherwise owned by Augusta, Georgia unless specifically approved as to size, form, location and duration by the Augusta Commission. SECTIO II. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 28-B-13 ENFORCEMENT AND PENALTIES 28-B-13 EFORCEMET AD PEALTIES. Enforcement of this Section shall be the responsibility of the Augusta Planning and Development Department. The Augusta Planning and Development Department shall make routine inspection of all signs, and he shall also respond to issues raised by the public and other departments. Upon ascertaining a violation of the provisions of this Chapter, the Augusta Planning and Development Department shall cause to be served upon the offender, or to his agent, or upon the owner or his agent, or the occupant(s) of the premises a written notice to abate which shall: A. Describe the condition(s) constituting a violation, B. Demand that the violation be corrected or that the offending sign be removed, C. State that an inspection will be made no less than 10 days nor more than 30 days after the notice is issued and at such time, if the conditions which constitute the violation have not been abated, then a citation will be issued. After such notice has been given and upon an inspection, the offending sign has not been removed, then the Augusta Planning and Development Department shall issue a citation, and if the offending sign is a temporary sign or banner then the Augusta Planning and Development Department shall remove such sign. If the offending sign is not a temporary sign, then the offending sign may be removed, or the offending condition may Attachment number 1 \nPage 1 of 3 Item # 5 be corrected by the City at the expense of the offender and/or the owner and/or the occupant of the premises under direction of the Augusta Planning and Development Department. The City shall have a lien on the property upon which said sign is located to secure the amount expended for the abatement of all unpaid permit fees and delinquent charges due to such sign. Citations shall be forwarded to Magistrate Court for placement on the earliest possible docket. Any person who violates any provision of this Chapter or any person refusing to comply with any notice to abate or other notices issued by the Augusta Planning and Development Department within the time allowed by such notice upon conviction shall be guilty of misdemeanor. Each day is a separate violation. Each violation of this Chapter shall be deemed a separate offense and punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment not exceeding sixty (60) days, either or both in the discretion of the judge having jurisdiction. SECTIO III. That the Comprehensive Zoning Ordinance is amended by substituting the following language in Section 28-B-13 ENFORCEMENT AND PENALTIES 28-B-13 EFORCEMET AD PEALTIES. Enforcement of this Section shall be the responsibility of the Augusta Planning and Development Department. The Augusta Planning and Development Department shall make routine inspection of all signs, and he shall also respond to issues raised by the public and other departments. The code official at his choosing may immediately remove and dispose of prohibited signs as defined in Section L. of this ordinance or upon ascertaining a violation of the provisions of this Chapter, the Augusta Planning and Development Department shall cause to be served upon the offender, or to his agent, or upon the owner or his agent, or the occupant(s) of the premises a written notice to abate which shall: A. Describe the condition(s) constituting a violation, B. Demand that the violation be corrected or that the offending sign be removed, C. State that an inspection will be made after the specified time deemed appropriate by the code official to remove said sign(s) and at such time, if the conditions which constitute the violation have not been abated, then a citation to appear in court may be issues. After such notice has been given and upon inspection if the offending sign has not been removed then the Augusta Planning and Development Department may issue a citation. If the offending sign is a prohibited sign, temporary sign, or a banner then the Augusta Planning and Development Department may remove and destroy such sign and citations shall be forwarded to the Magistrate Court for placement on the earliest possible docket. If the offending sign is not a prohibited sign, temporary sign, or banner then the offending sign may be removed by the City at the expense of the owner or occupant of the premises under direction by the Augusta Planning and Development Department The City shall then have a lien on the property upon which said sign is located to secure the Attachment number 1 \nPage 2 of 3 Item # 5 amount expended for the abatement and all unpaid permit fees and delinquent charges due to such sign, and citations shall be forwarded to the Magistrate Court for placement on the earliest possible docket. Any person who violates any provision of this Chapter or any person refusing to comply with any notice to abate or other notices issued by the Augusta Planning and Development Department within the time allowed by such notice upon conviction shall be guilty of misdemeanor. Each day is a separate violation. Each violation of this Chapter shall be deemed a separate offense and punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment not exceeding sixty (60) days, either or both in the discretion of the judge having jurisdiction. SECTIO IV . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 3 of 3 Item # 5 Commission Meeting Agenda 4/2/2013 5:00 PM ZA-R-222 Department:Planning Commission Caption: ZA-R-222 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting from Section 2 – Definitions – Travel Trailers and Travel Trailer Parks, Section 7 –Special Exception for recreational vehicle park and Section 22 – General Business – Travel Trailer Park. (Approved by the Augusta Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 2 – Definitions, Section 7 – Agriculture and Section 22 – General Business THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 2 - Definitions "TRAVEL TRAILER" shall mean a vehicular portable structure, designed as a temporary dwelling for travel, recreational, and vacation uses, which is identified on the unit as a Travel Trailer and is not more than eight (8) feet in body width, and is of any weight provided its length is not more than twenty-nine (29) feet, and is of any length provided its gross weight, factory- equipped for the road, is not more than 4,500 pounds. "TRAVEL TRAILER PARK" shall mean any site, lot, parcel, or tract of land upon which Travel Units are placed in accordance with the requirements of this Ordinance. SECTIO II. That the Comprehensive Zoning Ordinance is amended by deleting in its entirety the following language in Section 7-2-(a) 7-2. The following may be approved by Special Exception in an A zone if conformance to the standards included herein can be demonstrated and if the benefits of the proposed use are greater than any possible depreciating effects and damages to neighboring properties: (a) Recreational vehicle (RV) parks, subject to the following restrictions and regulations. A conceptual plan showing consistency with the provisions of this section must be submitted with the application for a Special Exception: (1) The entire perimeter of an RV Park shall be enclosed by a privacy fence no less than six (6) feet in height. Wherever an RV Park abuts property zoned Agricultural or Residential there shall be a buffer of at least 50 feet in width that is either an undisturbed natural buffer or a planted buffer that conforms to the requirements of the Augusta Tree Ordinance. Such buffer areas shall be Attachment number 1 \nPage 1 of 4 Item # 6 measured from the boundary of each space to the property line of this RV Park. (2) Each RV Park shall be so designed as to provide for a proper flow of traffic and each interior private road shall be at least 15 feet in width for one-way traffic and designed for the proper turning, backing, parking, and maneuvering of RVs as approved by the Traffic Engineer. Roads shall be surfaced with asphalt or concrete as approved by the Traffic Engineer. Sub-grade, base and pavement thickness shall be per the Augusta Street and Road Design Technical Manual, current edition. (3) Each space within an RV Park shall be a minimum of 35 feet wide and 80 feet long. Each space shall be directly accessible from an approved internal private road and there shall be no direct access from any external public or private street. 4) Each space shall have a concrete parking pad which is at least 15 feet wide and 50 feet in length. Such parking pad shall be at least 20 feet from the internal private road. There shall be a distance of at least 10 feet from the edge of each parking pad to the side and rear boundaries of each space. The remainder of the space, with the exception of the parking pad, must either be grassed, covered with a mulching material, or otherwise improved with landscaping. 5) Each RV Park must provide a centralized bathhouse facility with a minimum of 4 bathrooms with wash basins, 2 showers, and 2 washers and 2 dryers for each 30 lots within the RV Park. All applicable building and zoning codes must be complied with, including parking standards. 6) Swimming pools, jacuzzis, hot tubs, etc are allowed but are not required within RV Parks and must be located in a centralized area. Swimming pools, jacuzzis, hot tubs, etc., must be shown on the Site Plan and must be approved by the Health Department. The centralized bathroom facility may serve as the bathhouse for the pool, jacuzzi, hot tub etc. if located immediately adjacent to the amenity. 7) Community centers, clubhouses, and playground facilities are allowed but are not required within the RV Park. If sited within the RV Park, each community center, clubhouse or playground facility must be located in a centralized area. 8) Spaces may be conveyed to individual owners as lots by following the procedures set forth in the Land Subdivision Regulations for private subdivisions. This will require formation of a Homeowners Association with appropriate documents outlining the ownership of private roads, common area, and other common facilities, and submission and approval of a Final Plat. 9) Each space shall have electricity and water, by means of individual meters for lots that are to be conveyed to individual owners, or by master meters provided by the RV Park for spaces Attachment number 1 \nPage 2 of 4 Item # 6 that are not conveyed to individual owners, and a sanitary sewer service. In lieu of sanitary sewer, a sewage package system provided by the RV Park with service to each space shall be allowed. 10) An RV which will occupy a space or a lot for more than thirty (30) consecutive days must first secure a permit from the Augusta Planning and Development Department. All RV’s must have all licenses appropriate to the state and county of origin, and in no case shall such vehicles be considered real property. 11) An RV Park shall meet all provisions of the Augusta Tree Ordinance, including the appropriate tree quality points in addition to providing the buffer requirements at 7-2 (a) of this section. SECTIO III. That the Comprehensive Zoning Ordinance is amended by substituting the following language in Section 7-2-(a) (a) Recreation vehicle parks subject to restrictions at Section 28-E SECTIO IV. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 22-1 (10) Travel Trailer Parks SECTIO V. That the Comprehensive Zoning Ordinance is amended by substituting the following language in Section 22-1 (10) Recreation vehicle parks subject to restrictions at Section 28-E SECTIO VI . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. Attachment number 1 \nPage 3 of 4 Item # 6 __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 4 of 4 Item # 6 Commission Meeting Agenda 4/2/2013 5:00 PM ZA-R-223 Department:Planning Commission Caption: ZA-R-223 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding a Section 28-E – Recreational Vehicle Parks. (Approved by the Augusta Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by adding Section 28-E - Recreational Vehicle Parks THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding a Section 28-E - Recreational Vehicle Parks that reads: SECTIO 28-E RECREATIOAL VEHICLE PARKS 28-E-1 Recreational vehicle parks may be established after the effective date of this section if they conform to the following regulations: (a) Minimum Size - All recreational vehicle parks shall contain a minimum of one acres of land, and shall be located and dimensioned so as to facilitate efficient park design, use and management. Recreational vehicle parks may be located jointly on a lot with another commercial use. (b) Minimum number of spaces – Before a certificate of occupancy will be granted all recreational vehicle parks shall contain at least ten recreational vehicle spaces, fully completed and ready for occupancy. (c) Access to site – Direct vehicular access to a recreational vehicle park shall be provided from an abutting, paved public street. However, the entrance drive may be shared with another use to which the recreational vehicle park is accessory or secondary. (d) Site conditions and Improvements – 1. A recreational vehicle park site shall be such that the condition of the soil, groundwater level, drainage and topography do not create hazards to the property or to the health and safety of the occupants of the recreational vehicle park. 2. The recreational vehicle park and its features shall be designed and developed in harmony with the topography, shape of the site and existing site features, to protect the recreational vehicle park and adjoining properties from objectionable views, and to provide for the practical and efficient operation and maintenance of the recreational vehicle park and its facilities. Attachment number 1 \nPage 1 of 6 Item # 7 3. Any recreational vehicle park developed jointly with another commercial use shall be designed, located an developed so as to assure the adequate separation of the recreational vehicle park functions from those of the other commercial enterprise. (e) Internal Streets – All recreational vehicle parks shall contain a street system, properly adapted to the site’s topography, designed to provide convenient vehicular circulation within the recreational vehicle park and access to each recreational vehicle space. The following requirements shall apply to the development of a recreational vehicle park’s street system: 1. All recreational vehicle park streets shall be provided with a smooth, hard and dense surface, which shall be durable and well-drained under normal use and weather conditions. Street surfaces and drainage facilities shall, at all times, be maintained in a state of good repair. 2. Recreational vehicle park streets shall a have surface width of 15 feet for one-way streets, and 22 feet for two-way streets. Where on-street parking is to permitted on either one-way or two-way streets, the surface width shall be increased by 8 feet to allow for parking on one side of the street only, and by 16 feet for parking on both sides of the street. 3. Street surface material shall be compacted gravel unless otherwise required by the Engineering Department. Written approval of the street system and surface material by the Engineering Department shall be required before a permit will be issued. 4. Street grades shall not exceed ten percent (10%), and curb radi shall not be less than 20 feet. (f) Water Supply System – Every recreational vehicle park shall provide an accessible, adequate and potable water supply. The following requirements shall apply to a recreational vehicle park’s water system: 1. The water system shall be such that it is capable of supplying at least 100 gallons of water, per day, to each recreational vehicle space. 2. The location, design and construction of a recreational vehicle park’s water supply and distribution system requires the written approval of the County health department or the Augusta Utilities Department before any permit will be issued. 3. The design and size of the water system shall be based on the maximum number of recreational vehicle spaces to be contained in the recreational vehicle park. (g) Sewage Disposal System – A safe and sanitary method of sewage collection and disposal shall be provided in all recreational vehicle parks. The location, design and construction of a recreational vehicle park’s sewerage requires the written approval of the Augusta Utilities Department before any permit will Attachment number 1 \nPage 2 of 6 Item # 7 be issued. Sewerage facilities shall be provided by one of the following methods: 1. A park wide system may be employed and designed so that each recreational vehicle park space is provided with an individual connection to the sewerage system. In such cases, the system shall be of sufficient size to accommodate a sewage flow of at least 100 gallons per recreational vehicle space per day; or 2. Sanitary stations at the rate of one station per ten (10) recreational vehicle spaces to be contained in the park may be used in lieu of individual sewerage connections. Where sanitary stations are used, they shall be centrally located among the recreational vehicle spaces they are to serve, and shall have an individual capacity to accommodate sewage flow of 750 gallon, per day. Sanitary stations shall be well screened, equipped with a self-closing hatch and connected to an approved sewage disposal system. Sanitary stations shall not be located closer than 50 feet to any recreational vehicle spaces. (h) Refuse Collection System – Every recreational vehicle park shall contain adequate facilities for the collection and disposal of refuse and other such solid waste. The following requirements shall apply to a recreational vehicle park’s refuse collection system: 1. All refuse shall be stored in watertight, rodent-proof containers, which shall be located not more than 150 feet from any recreational vehicle space. Containers shall be provided in sufficient number and capacity to properly store all refuse. 2. Refuse collection stands shall be provided for all refuse containers. Such container stands shall be designed so as to prevent containers from being tipped, to minimize spillage and container deterioration. 3. All refuse containing garbage shall be collected at least twice weekly. Where suitable collection service is not available from public or private agencies, the owner or operator of the recreational vehicle park shall provide such service. 4. Where public or private disposal service is not available, the owner or operator of the recreational vehicle park shall dispose of the refuse by transporting such refuse to a disposal site approved by the City. (i) Recreational Areas – Every recreational vehicle park shall contain a recreational area appropriately developed for both active and passive recreation. The following requirements shall apply to a recreational vehicle park’s recreational area: 1. At least eight percent (8%) of the gross land area of a recreational vehicle park, or 8,000 square feet, whichever is larger, shall be reserved, developed and maintained for recreational purposes. Attachment number 1 \nPage 3 of 6 Item # 7 2. No areas of a recreational vehicle park which are used for automobile parking, setback, service buildings, recreational vehicle spaces or other such function shall be counted as part of the required recreational area, except that recreational buildings may be included as part of the required acreage. 3. Recreational areas shall be located so as to be easily accessible for all recreational vehicle park tenants, but shall not be located in areas where traffic hazards may exist. (j) Restroom and Bathing Facilities – 1. Every recreational vehicle park shall provide on-site toilet and bathing facilities for the exclusive use of the tenants of the recreational vehicle park. 2. Such toilet and bathing facilities shall consist of at least one lavatory, one water closet and one shower stall, one of each provided and distinctly marked for each sex. 3. Toilet and bathing facilities set forth in subsection 2 of this section shall be provided at the rate of one lavatory, one water closet and one shower stall for each sex for each ten (10) recreational vehicle spaces for occupancy in the recreational vehicle park. 4. Toilet and bathing facilities shall be connected to the recreational vehicle park’s water and sewerage systems. (k) Other Service Buildings – Service buildings such as management offices, storage facilities, coin operated laundries and indoor recreational buildings may be permitted in recreational vehicle parks subject to the following restrictions: 1. Such buildings and their parking areas shall not occupy more than five percent (5%) of the gross land area of the recreational vehicle park. 2. All service buildings shall be subordinate to the character and function of the recreational vehicle park, and shall be located, designed and intended to serve the exclusive service needs of the recreational vehicle park’s residents. 3. The Planning and Development Department shall have the authority to review and approve or disapprove the use and type of such service buildings that may be permitted within the recreational vehicle park. 4. All service buildings shall conform to any lot size, setback and buffer requirements as may be imposed by the Planning and Development Department. 5. All service buildings shall conform to any applicable building codes of the City. (l) Lot Size and Improvements – Every recreational vehicle park space within a recreational vehicle park shall be of sufficient size to accommodate the Attachment number 1 \nPage 4 of 6 Item # 7 recreational vehicle to be placed thereon. The following minimum requirements shall apply to the development of each recreational vehicle space. 1. Every recreational vehicle space shall measure at least 20 feet wide by 50 feet long. 2. Every recreational vehicle space shall be provided with a parking stand or space for the recreational vehicle, and shall be composed of not less than six (6) inches of compacted gravel or other acceptable surface material. 3. Every recreational vehicle space shall an accessway constructed of compacted gravel or other acceptable material connecting an interior recreational vehicle park street with the mobile home stand. Such accessway shall be at least ten (10) feet wide and twenty (20) feet long. Vehicular parking may be permitted in the accessway. 4. Every recreational vehicle space shall be provided with a weatherproof electrical connection supplying 110 volts. 5. Every recreational vehicle space shall be provided with an individual connection (or service hydrant) to the recreational vehicle park’s water system; and, where centrally located sanitary stations as provided in Section (g)-2 are not furnished, the recreational vehicle space shall be provided with an individual sewerage connection as provided in Section (g)-1. 6. Every recreational vehicle space shall be provided with ample room to assure that a typical recreational vehicle measuring 8 feet wide by 30 feet long can be placed on the space and be located not closer than 20 feet to the centerline of any interior recreational vehicle park street; and closer than 35 feet to any recreational vehicle park service building, park property line or a public street right-of-way; and closer than 20 feet to any other recreational vehicle. (m) Supervision and Maintenance – The person to whom a permit for a recreational vehicle park is issued shall be responsible for providing adequate supervision of the recreational vehicle park to maintain the recreational vehicle park in full compliance with this article, and to keep the recreational vehicle park’s facilities and equipment in good repair, and in a clean an sanitary condition. (n) Tenant Register – The manager of the recreational vehicle park shall keep an up-to-date register of the recreational vehicle park’s occupants, and shall maintain such register of departed occupants for a period of three (3) years following their departure. The recreational vehicle park’s register shall be made available to any authorized person inspecting the recreational vehicle park, and shall contain the following information: 1. The names of all occupants quartered on each designated recreational vehicle space. Attachment number 1 \nPage 5 of 6 Item # 7 2. The description, make, model and year of all recreational vehicles and towing vehicles; and the state and license number of each. 3. The dates of arrival and departure of occupants of each recreational vehicle coach space. (o) Buffer – Where a recreational vehicle park adjoins a single family residential use or zone, a buffer strip as provided for at 8-4-11(e)(9) and 8-4-11(e)(10) of the Augusta Code shall be provided. (p) Length of Stay - A recreational vehicle shall not be used as a permanent residence. A recreation vehicle which will occupy a space or a lot for more than thirty (30) days must first secure a permit from the Augusta Planning and Development Department. All recreation vehicles must have all licenses appropriate to the state and county of origin, and in no case shall such vehicles be considered real property. SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. _______________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 6 of 6 Item # 7 Commission Meeting Agenda 4/2/2013 5:00 PM ZA-R-224 Department:Planning Commission Caption: ZA-R-224 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 35-8 – timeline for re-submittal of a defeated zoning petition.(Approved by the Augusta Commission March 19, 2013 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 35 – Amendments to this Ordinance THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 35 – Amendments to this Ordinance 35-8 If the zoning decision of a local government is for the rezoning of property and the amendment to the Zoning Ordinance to accomplish the rezoning is defeated by the local government, then the same property may not again be considered for rezoning until the expiration of at least six (6) months immediately following the defeat of the rezoning by the local government. A zoning application for the rezoning of the same property to the same classification as the defeated amendment, may not again be considered until the expiration of at least one (1) year immediately following the defeat of the original application by the local government. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 35 – Amendments to this Ordinance 35-8 If the zoning decision of a local government is for the rezoning of property and the amendment to the Zoning Ordinance to accomplish the rezoning is defeated by the local government, then the same property may not again be considered for rezoning until the expiration of at least six (6) months immediately following the defeat of the rezoning by the local government pursuant to O.C.G.A. 36-66-4-(c) (2012). SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION Attachment number 1 \nPage 1 of 2 Item # 8 AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 2 of 2 Item # 8 Commission Meeting Agenda 4/2/2013 5:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 13 - 05: request by Samir Patel for a retail package Beer & Wine license to be used in connection with Dalpin, LLC DBA Lucky Spot located at 1237 Gordon Hwy. District 1. Super District 9. (Approved by Public Services Committee March 25, 2013) Background:This is a new ownership application. Formerly in the name of Michael Everhart. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 \nPage 1 of 2 Item # 9 Attachment number 1 \nPage 2 of 2 Item # 9 Commission Meeting Agenda 4/2/2013 5:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 13 - 06: request by Hemaliben Patel for a retail package Beer & Wine license to be used in connection with Jay Mahakali, Inc DBA First Stop located at 1901 Gordon Hwy. District 5. Super District 9. (Approved by Public Services Committee March 25, 2013) Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 \nPage 1 of 2 Item # 10 Attachment number 1 \nPage 2 of 2 Item # 10 Commission Meeting Agenda 4/2/2013 5:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 13 - 07: request by Princess Hemingway for an on premise consumption Liquor, Beer & Wine license to be used in connection with Deja Vu located at 913 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee March 25, 2013) Background:This is a new ownership application. Formerly in the name of Tim Chance. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,506.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends appproval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 \nPage 1 of 2 Item # 11 Attachment number 1 \nPage 2 of 2 Item # 11 Commission Meeting Agenda 4/2/2013 5:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 13 - 08: request by Young J. Chang for a retail package Beer & Wine license to be used in connection with Pine Hill Food Store located at 1680 Brown Rd. District 8. Super District 10. (Approved by the Public Services Committee March 25, 2013) Background:This is a new ownership application. Formerly in the name of Mong Thul Chu. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 \nPage 1 of 2 Item # 12 Attachment number 1 \nPage 2 of 2 Item # 12 Commission Meeting Agenda 4/2/2013 5:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 13 - 09: request by Suhashhai Patel for a retail package Beer & Wine license to be used in connection with Need More Country Store located at 4212 Windsor Spring Rd. District 6. Super District 10. (Approved by Public Services Committee March 25, 2013). Background:This is a new ownership application. Formerly in the name of Kum Y. Parker. Analysis:The applicant meets the requirements of the City of augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 \nPage 1 of 2 Item # 13 Attachment number 1 \nPage 2 of 2 Item # 13 Commission Meeting Agenda 4/2/2013 5:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 13 - 10: request by Prakashbhai Patel for a retail package Beer & Wine license to be used in connection with Jay Vihir, Inc. DBA Super Express #9 located at 3696 Peach Orchard Rd. District 6. Super District 10. (Approved by Public Services Committee March 25, 2013) Background:This is a new ownership application. Formerly in the name of Sandip Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 14 Attachment number 1 \nPage 1 of 2 Item # 14 Attachment number 1 \nPage 2 of 2 Item # 14 Commission Meeting Agenda 4/2/2013 5:00 PM Augusta Public Transit - Highway 56 Project - Wendel Department:Augusta Public Transit Caption:Motion to approve the Architectural and Engineering services of Wendel for the Augusta Public Transit’s RFP-11-138 Architectural and Engineering Design for a Transit Operation and Maintenance Facility for Augusta, Georgia. (Approved by Public Services Committee March 25, 2013) Background:Augusta Public Transit will be moving to 2950 Mike Padgett Highway. Qualifications for Architectural and Engineering Design services were received on Friday, October 7, 2011 at 11:00 a.m., evaluated by Committee on Monday, November 14, 2011 and three firms were selected to give interviews. This completed Phase I of the Selection Process. On July 3, 2012 Phase II submittals were received and presentations were given by the three companies. Due to the Federal Transit Administration (FTA) requirements, Wendel was chosen for their expertise in Federal Transit Administration policy, procedures and guidelines as well as their Transit design experience. Analysis:The approval of this request will allow Augusta Public Transit to move forward with the necessary renovations to the Maintenance facility. Financial Impact:This item will be 80% federally funded and 20% locally funded. Alternatives:If not approved, it will delay the progress of the project. Recommendation:Approve the request for Wendel to move forward, so that Transit can relocate. Funds are Available in the Following Accounts: 54607-1207- 5212112 and 54607-1210-5413130. Cover Memo Item # 15 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 15 Scope of Architectural and Engineering Services for the Augusta Public Transit Operations and Maintenance Facility After an initial assessment of the existing pre-engineered metal building (PEMB) located at 2950 Mike Padgett Highway in Augusta GA, it was determined it would be cost prohibitive to restore and retrofit this building to adequately meet the needs of Augusta Public Transits. Alternatively a new building with a layout to accommodate maintenance, operations as well as administration should be designed in the general location of the existing building. The City of Augusta will undertake exploration and sampling of the existing concrete slab to determine if it can be re-used for a foundation and floor of the new PEMB. The following scope of work incorporates the architecture and engineering services necessary to design and provide construction administration for a new PEMB facility. The facility will be designed to accommodate the program spaces indentified in revised space program dated …, prepared in cooperation with Augusta Public Transit. All maintenance services, operations and administration functions will be housed in a contiguous building or connected buildings located on the general location of the existing building as shown in the attached exhibit A. All services will be performed in accordance with the Federal Transit Administration’s (FTA) Construction Project Management Handbook. The scope of services is proposed in the following Phases: Design Narrative Schematic Design Design Development Construction Documents Permit/Bidding Negotiation Construction Administration Final Completion 1. Design Narrative Phase: A. Wendel will examine and analyze available information provided by the Owner and advise and recommend any additional information necessary to begin specific design work on the project. Wendel will: i. Visit the site to get an overview of the conditions present to provide a better scope of work of necessary services. ii. Familiarize themselves with building locations, utilities, access, and other infrastructure required to support the new facilities iii. Familiarize themselves with the owner’s requirement and develop a program of space needs for the design of the new building(s). iv. Understand the project schedule for move-in into the new facility v. Review all engineering information available including geotechnical, hazardous materials, structural and other reports or studies available. vi. Understand zoning requirements of the site and how they apply to the new facilities. Attachment number 1 \nPage 1 of 25 Item # 15 B. Wendel will organize a Pre-Design meeting to review all information gathered and produced from the tasks above and create a tentative layout of the building(s) and adjacencies of the major elements of the program including all; site, accesses, building(s), service and parking. C. Upon conclusion of the Pre-Design meeting and efforts undertaken, Wendel will prepare a report to the City of Augusta Transit along with a schedule to meet the requirements set forth. The Design Narrative will include: program, site layout, general floor plan adjacencies, vehicle juxtaposition, access, and recommended boundaries for survey required. 2. Schematic Design Phase: For the Schematic design phase, the Architect will design the building and all improvements with the ultimate program in mind including current requirement and growth. The schematic design will act as a master plan of the entire site and building requirements including location of future equipment, rooms, finishes and furnishing. Also, the site will be developed with eth full program in mind for bus and employee parking, final surfaces, and any access improvements needed for ingress/egress into the site. At the conclusion of the schematic plan, the architect and owner will determine based upon available construction funds the parameters for continued design. This may include shelled building areas or areas not fully design but accounted for future design and construction, site improvements including final surfaces for bus and employee parking, access and other program requirements that cannot be constructed with the current budget. A. The Architect shall provide the Owner's Representative updates of the Schematic Design Plans for the Owner's Representative's review during the Schematic Design Phase. At the end of the Schematic Design Phase the Architect shall provide the Owner's Representative with a complete set of the drawings and other documents for approval by the Owner in an un-editable electronic media. The architect agrees to provide one (1) concept for the owner with minor changes from review meeting. B. The Architect shall participate as requested in meetings with Owner's staff to review the project, receive the Owner's input and provide responses to input. No more than two meetings are anticipated during this phase of design, with one meeting via video conferencing. C. The Architect shall prepare documents and make a presentation to Augusta Georgia as determined by the Owners Representative. Documents required for presentation shall include but not limited to mounted and colored site plans, floor plans and Building elevations. D. Documents prepared by the Architect for final Schematic Design Phase submittal shall include drawings and a narrative report. The drawings shall include, but not be limited to; a proposed site utilization study of the property of the Project, schematic plans of all floor plan conditions, and simplified elevations indicating the fundamentals of the architectural concept. The report shall include the status of the work, a summary of programmed versus actual square footage by room or area and net to gross comparisons in a format defined by the Owner; such discussion of design factors, if any, as are pertinent in the opinion of the Architect; and descriptions of proposed engineered systems, construction concepts, materials and work to be included in the construction contracts. Further, the report should include any pertinent minutes from meetings or telephone conferences with, or letters from review agencies with responses, and responses to all review comments from staff from previous reviews. Attachment number 1 \nPage 2 of 25 Item # 15 E. The Architect shall include as part of his submittal a statement that to the best of his knowledge and belief the documents incorporate the design standards conveyed by the Owner during this phase of design. F. The Architect shall submit a statement indicating that local governing authorities are aware of the project, and the necessary requirements of such agency will be met to the best of his knowledge and belief. G. To be considered acceptable for final Schematic Design Phase submittal, the documents shall contain all of the following unless otherwise agreed in writing: i. Architectural 1. Overall plans (at 1/16" - min scale) showing complete building layout, and identifying areas, room by room, showing square footage with comparisons to program standards, and core areas and their relationships. 2. Enlarged plans (at 1/8" scale) of select areas. 3. Preliminary building section and elevations indicating location and size of fenestration. 4. Preliminary furnishings layouts of critical spaces. 5. Site plan with building located and overall grading plan with a minimum of 2'- 0" contour lines. All major site development such as orientation, access road paving, walls and outside support buildings, structured parking facilities and paved parking lots should be shown. 6. Gross and net area calculations separated to show conformance with the Program of Requirements. 7. Preliminary Building Code Summary. ii. Structural 1. Narrative of structural system (concrete, precast, structural steel with composite deck, structural steel with bar joists, PEMB, etc.). 2. Identification of foundation requirements (fill requirements, piles, caissons, spread, footings, etc.). iii. Mechanical 1. Block heating, ventilating and cooling loads estimates including skin versus internal loading. 2. Singleline drawings of all mechanical equipment spaces, duct chases and pipe chases. 3. Location of all major equipment in allocated spaces. 4. Location of all service entrances. iv. Electrical 1. Lighting fixtures roughly scheduled showing types of fixtures to be used. 2. Major electrical equipment roughly scheduled indicating size and capacity. 3. Complete preliminary one-line electrical distribution diagrams with indications of final location of service entry, transformers and emergency generator, if required. 4. Description of specialized electrical systems (fire alarm, intercom, voice/data, etc.). 5. Legend showing all symbols used on drawings. Attachment number 1 \nPage 3 of 25 Item # 15 h. Documents not complying with Subparagraph 2.g. shall be returned to the Architect for correction at no additional charge to the Owner and with no change to the overall Project design schedule. Should the owner wish to make substantial changes from the agreed layout, the Architect will revise the plans based upon an approved change order commiserate with an approved fee. i. Upon Owner acceptance and approval of the Schematic Design, the structural bay sizes, floor elevations and exterior wall locations (building "footprint") may not be changed except by a Design Phase Change Order. j. The Architect shall provide electronic images (in pdf format) at each phase of the design for use by Augusta Georgia on their website. k. The Architect shall provide in-progress sketches, at each phase of the design, mounted on presentation boards for display in the Main Lobby of the existing Municipal Building. l. The architect will provide an estimate of cost for construction based on the design information made available to the cost estimator. 3. Design Development Phase: The design development phase will kick off with a meeting between the owner and their representative and the architect to determine the final phases and parameters of design described as a Value Engineering (VE) and Project Phasing. The owner will provide the architect an estimated budget for construction. The architect using the estimate of cost from the schematic phase will work with the owner to determine the remaining design to meet within the budget. This will include leaving parts of the building as shell space, reduced site and final surface design for parking areas, reduced furnishings, etc. The architect will not revise the Schematic Plans, but rather use only that portion of the plans to develop the Design Development phase for the project going forward. A. The Architect shall prepare from the approved Schematic Design plans as determined in the VE and Project Phasing exercise, for further approval by the Owner, the Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to structural, mechanical and electrical systems, materials and such other essentials as may be appropriate. B. Design Development Documents prepared by the Architect shall include drawings and a written report in more detail than the Schematic Design Documents and shall take into account the Owner's comments on the previous submittal. The report shall include the status of the work, a summary of programmed versus actual square footage by room or area in a format defined by the Owner, such discussion of design factors, if any, as are pertinent in the opinion of the Architect; and outline descriptions of proposed engineered systems, construction concepts, materials and work to be included in the construction contracts. Drawings shall include dimensioned site development plan, floors plans, elevations, and typical sections indicating proposed construction. Drawings shall also include information on major finishes as well as diagrammatic drawings illustrating fundamentals of major engineered systems, i.e., structural, mechanical and electrical. The report will also describe the project phasing and what areas will not be designed for this current effort. C. The Architect shall include as part of his submittal a statement that to the best of his knowledge and belief the documents incorporate the design standards conveyed by the Owner during this phase of design. Attachment number 1 \nPage 4 of 25 Item # 15 D. The Architect shall submit the final Design Development package, pertinent meeting minutes, etc. to show how review comments made in Schematic Design have been addressed. It should be clear from the notes where the specific item was incorporated into the Design Development submittal or an explanation if it was not incorporated. E. The Architect shall provide the Owner’s Representative periodically with copies of in- progress Design Development Documents during the Design Development Phase. At the end of the Design Development Phase the Architect shall provide the Owner's Representative with a complete set of the drawings and other documents for approval by the Owner in an uneditable electronic media. The documents for this final Design Development Phase submittal shall contain all of the following unless otherwise agreed in writing: i. Architectural 1. Project phasing plan, for the areas identified in the VE Project Phasing exercise. 2. Building Code Summary Sheet. 3. Life safety plans showing all fire walls and egress calculations. 4. Floor plans (at 1/8" scale) with final room locations including all openings. 5. Roof plan (at 1/8" scale) indicating structural slope, drainage areas and drain locations. 6. Wall sections showing final dimensional relationships, materials and component relationships. 7. Plans shall show typical furnishing layouts associated with an exhibit type facility. 8. Finish schedule identifying all finishes. 9. Preliminary door and hardware schedule showing final quantity plus type and quality levels. 10. Virtually complete site plan including grading and drainage. 11 . Preliminary development of details, including millwork details and large scale blow-ups. 12. Legend showing all symbols used on drawings. 13. Outline of materials to be specified in the CD phase. 14. Reflective ceiling development including ceiling grid and all devices that penetrate the ceiling (i.e., light fixtures, sprinkler heads, ceiling register or diffusers, etc.). ii. Structural 1. Plan drawings with all structural members located and sized. 2. Final building elevations. 3. Outline of materials to be specified in the CD phase. 4. Foundation drawings. 5. In case it has been decided to use a PEMB, the structural engineer will provide design parameters and performance specifications for a Pre- Engineered Metal Building (PEMB) fabricator to complete the final drawings. iii. Plumbing 1. Piping, fixtures and equipment substantially located and sized. Attachment number 1 \nPage 5 of 25 Item # 15 iv. Mechanical 1. Heating and cooling load calculations for each space and major duct or pipe runs sized to interface structural. 2. Major mechanical equipment scheduled indicating size and capacity. 3. Ductwork and piping substantially located and sized (mains only). 4. Above ceiling and/or mechanical room layouts to verify all, structural, mechanical, plumbing, electrical and fire protection systems fit in available spaces. 5. Typical devices in ceiling located in public spaces. 6. Legend showing all symbols used on drawings. 7. Outline of materials to be specified in the CD phase. 8. Completed life cycle cost analysis. v. Electrical 1. Power consuming equipment and load characteristics. 2. Electric load estimate. 3. Major electrical equipment (switchgear, distribution panels, emergency generator, transfer switches, UPS system, etc.) dimensioned and drawn to scale into the space allocated. 4. Preliminary site lighting design coordinated with Georgia Power. 5. Outline of materials to be specified in the CD phase. 6. Lighting, power, telecommunications and office automation devices and receptacles shown in plan. 7. Preliminary light fixture schedule. 8. One line diagram of specialized electrical systems (fire alarm, intercom, voice/data, etc.) showing location of control equipment/panels and devices. 9. Interior electrical loads estimate for systems furniture, receptacles, lighting, food service equipment, and any other special use areas, etc. vi. Fire Protection 1. Provide flow test information 2. Provide narrative of proposed fire protection system. F. Documents not complying with Subparagraph 3.g. shall be returned to the Architect for correction at no additional charge to the Owner and with no change to the overall Project design schedule. Should the owner wish to make substantial changes from the agreed layout, the Architect will revise the plans based upon an approved change order commiserate with an approved fee. G. The Architect shall provide electronic images (in pdf format) at each phase of the design for use by Augusta Georgia on their website. H. The Architect shall provide in-progress design images, at each phase of the design, mounted on presentation boards for presentation to Administrator and Commission. I. The Architect will provide a construction cost estimate based upon the level of plans and specifications including identified equipment for review and reconciliation. 4. Construction Documents Phase: The Construction Documents phase will advance only the design development plans to 100% complete. Attachment number 1 \nPage 6 of 25 Item # 15 A. Upon written authorization from the Owner to proceed, the Architect shall prepare from the approved Design Development Documents, Working Drawings and Specifications setting forth in detail the requirements for the construction of the Project indentified in the design development within the budgetary constraints. The Owner will provide the Conditions of the Contract (General and any Supplementary), Advertisement for Bids, Instructions to Bidders, time control specification provisions, and Construction Proposal Forms and Agreement(s) all in electronic format which the Architect shall incorporate into the Construction Documents. B. Construction Documents shall be packaged and be completed in accordance with its schedule. C. Detailed drawings shall cover all work included in the Project or designated portion thereof. It is the responsibility of the Architect to assure that the Project Construction Documents require that no asbestos containing materials are to be incorporated in the Project. D. The project delivery method selected for this project is to be Design-Bid-Build. E. Specifications shall be prepared using the Construction Specifications Institute division format. Specifications for products, materials and equipment shall be written in full compliance with all relevant laws and building codes. Brand names may be used to specify a particular product to be proposal as an equal only in accordance with State law. F. The Architect shall provide a color board with exterior and interior color selection for review, approval and use by the Owner. The approved color board shall be submitted for use by the Owner with the 100% Construction Documents. G. The Architect shall provide the Owner's Representative periodically with copies of in- progress Construction Documents during this phase. Additionally, the Architect shall submit for approval by the Owner a set of preliminary Construction Documents at the stage of 60% completeness along-with a written report in an uneditable electronic media. The report shall incorporate the status of the work and a summary of programmed versus actual square footage in a format defined by the Owner by room or area. The documents for this 60% Construction Document submittal shall, at a minimum, satisfy all of the requirements of the Design Development Phase, plus all of the following unless otherwise agreed in writing: i. General 1. Complete index of drawings 2. Vicinity plan 3. Building Code Summary 4. Life safety plans 5. Energy data 6. Accessibility summary 7. U.L. details ii. Civil/Landscaping 1. Copy of the Site Survey 2. Site plan satisfactory for site plan approval 3. Site demolition plan 4. Erosion control plan 5. Grading plan 6. Site utility plan 7. Storm drainage plan, details and schedule 8. Paving plans and details Attachment number 1 \nPage 7 of 25 Item # 15 9. Landscaping plans and details, plant schedule iii. Architectural 1. Demolition plans (if required) 2. Key plans with final room numbers as approved by Augusta Georgia 3. Critical sections and details identified and drawn 4. Roof plan with all penetrations 5. Kitchen layout and equipment schedule 6. Exterior elevations with control joints located 7. Enlarged toilet room layout with all fixtures and dimensions 8. Toilet room elevations 9. Reflected ceiling plan with all fixtures located and ceiling height identified 10. Bulkhead and lintel details 11. Finish plan and schedule 12. Door and hardware schedule, elevations, and head and jamb details 13. Masonry details 14. Roof details 15. Stair details 16. Elevator sections and details if applicable 17. Furnishings layout 18. Casework elevations iv. Structural 1. Demolition plans (if required) 2. Footing plans and details 3. Reinforcing steel plans 4. Structural steel plans 5. In case it has been decided to use a PEMB, the structural engineer will provide final design parameters and performance specifications for a Pre-Engineered Metal Building fabricator to complete the final drawings. v. Plumbing 1. Demolition plan (if required) 2. Fixture schedule 3. Plumbing plans 4. Enlarged toilet room plans 5. Riser diagrams for waste and vent, water, storm drainage, and gas 6. Plumbing site plan 7. Plumbing details vi. Mechanical 1. Demolition plan (if required) 2. Ductwork and piping completely located and sized 3. Complete equipment schedules 4. Mechanical room enlarged plans and sections 5. Schematic control diagrams 6. Mechanical details vii. Electrical 1. Demolition plan (if required) 2. Fixture schedule Attachment number 1 \nPage 8 of 25 Item # 15 3. Electrical site plan 4. Power plan with panels located and identified 5. Lighting plan 6. Complete plans for auxiliary systems including but not limited to, fire alarm, voice/data, intercom, Audio/Video, radio amplifiers and security 7. Riser diagrams for all systems 8. Panel schedule 9. Emergency generator and all appurtenances necessary for application viii. Fire Protection 1. Demolition plan (if required) 2. Fire protection plan with location of all hose and valve cabinets identified 3. Preliminary fire protection performance based design. H. Documents not complying with Subparagraph 4.g. shall be returned to the Architect for correction at no additional charge to the Owner and with no change to the overall Project design schedule. Should the owner wish to make substantial changes from the agreed layout, the Architect will revise the plans based upon an approved change order commiserate with an approved fee. I. After review and approval of the 60% Construction Documents by the Owner, the Architect shall continue with preparation of final Construction Documents and Proposal Documents, including final Specifications for all authorized work on the Project and shall incorporate in those final documents the comments and any modifications and changes desired by the Owner and any modifications required for compliance with all applicable codes, regulations, standards, the approved program, and prior written approvals and instructions of the Owner. The resulting final Construction Document submittal is to be a coordinated package, suitable for bidding distribution. J. The Architect shall participate in such reviews and meetings as are necessary for the project to conform to applicable codes and applicable requirements of responsible agencies and will make any changes to the Construction Documents which are required for issuance of all permits and legal authorizations needed to construct the Project. K. At the completion of the construction documents phase, the Architect shall submit to the Owner a set of 100% complete documents prepared by the Architect for final Construction Documents Phase submittal which shall include the final working drawings and specifications in an uneditable electronic media. L. The Architect shall include as part of his submittal a statement that to the best of his knowledge and belief the documents incorporate the design standards conveyed by the Owner during this phase of design. M. The Architect shall submit with the final Construction Document package, meeting minutes, etc. to show how review comments made in Design Development have been addressed. It should be clear from the notes if the specific item was incorporated into the Construction Document submittal or not (with an explanation). N. The Architect shall provide electronic images (in pdf format) at each phase of the design for use by Augusta Georgia on their website. O. The Architect shall provide in-progress design images, at each phase of the design, mounted on presentation boards for display in the Main Lobby of the existing Municipal Building. Attachment number 1 \nPage 9 of 25 Item # 15 5. Permitting and Bidding/Negotiation Phase: A. After receiving written authorization from the Owner, the Architect shall proceed with the Permitting and Bidding/Negotiation Phase. B. The Owner's Representative shall coordinate the bidding documents distribution. C. The Architect shall prepare such clarifications and addenda to the bidding documents as may be required. The Architect will provide these to the Owner for review prior to issuance to all holders of proposal documents. D. The Owner's Representative will schedule and conduct a Pre-Proposal Conference with prospective bidders to review the Project requirements. The Architect shall provide knowledgeable representatives, including representatives of its consultants, to participate in these conferences to explain and clarify Bidding Documents. Within five (5) days after the Pre-Proposal Conference the Architect shall deliver to the Owner, if needed, a final Addendum. E. The Architect shall assist the Owner's Representative and the Owner in obtaining bids. F. Should first bidding or negotiation produce prices in excess of the approved CCAP minus any and all alternates utilized for the bidding, the Architect shall participate with the Owner's Representative in such re-bidding, re-negotiation, and re-design, at no additional expense to the Owner pursuant to Article 7.3, as may be necessary to obtain price(s) within the approved CCAP or price(s) acceptable to the Owner. The Owner will make decisions to assist in redesign. All re-design must be approved by the Owner. G. Should the Architect re-design or conduct re-bidding under its responsibilities set out in the preceding paragraph, its Construction Phase and Post Construction Phase services shall be extended to take redesign/ re-proposal delays into account at no additional expense to the Owner. H. The Architect shall assist the Owner's Representative in the preparation of the Agreement(s) between Owner and Contractor(s) for the Owner's execution. The Owner's Representative will coordinate award(s) and Notice(s) to Proceed for the Owner. 6. Construction Administration Phase: A. The Construction Phase for each portion of the Project will commence with the award of the Construction Contract and will terminate when the Owner makes the Final Completion payment to the Contractor or at 3 months from the date of substantial completion, whichever comes first. B. The Owner's Representative shall require the Contractor to prepare a submittal schedule stating when the contractor proposes to provide submittals to the Architect. The Architect will review and together with the contractor agree upon a final submittal schedule. The Architect shall review and approve all shop drawings, samples, and other submissions of contractor as well as the Work performed by the contractor for conformance with the design concept of the Project and for compliance with the Contract Documents. The Architect shall prepare one final color form item 4.F for the use of the Owner and one to be kept on the jobsite containing the Owner approved submittal samples. The review and return of submittals shall be based upon the above submittal schedule, and accomplished by the Architect within fourteen (14) calendar days from date of receipt except when otherwise authorized by the Owner's Representative. C. The Architect shall provide necessary Project drawings, in electronic format, to the electrical or data contractor for creation of data "as built" submittal and approval drawings, and to the Contractor for site layout/staking. Attachment number 1 \nPage 10 of 25 Item # 15 D. The Owner's Representative will establish with the Architect procedures to be followed for review and processing of all shop drawings, catalogue submissions, project reports, test reports, maintenance manuals, and other necessary documentation, as well as requests for changes and applications for extensions of time. E. The Architect, without the Owners prior approval, may authorize or direct minor changes in the Work which are consistent with the intent of the Construction Documents and which do not involve a change in Project cost, time for construction, Project scope, aesthetics, visual concepts or approved design elements. Any such minor changes shall be implemented by written field order. Except as provided in this subparagraph, the Architect shall not have authority to direct or authorize changes in the Work without the Owner's prior written approval; however, the Architect shall provide a copy of any written field order to the Owner or Owner's Representative. F. The Architect shall promptly consult with and advise the Owner concerning, and review, process, and recommend, all change order requests and change orders. G. The Architect shall promptly prepare required drawings, specifications and other supporting data as necessary in connection with minor changes, change order requests and change orders. The architect will be compensated for changes by the Owner or changes not due to errors or omissions. H. The Architect shall promptly prepare and submit change order proposal requests for the Owner's approval and acceptance. The Architect shall include the following in any such requests: i. Provide a Description of the Change. ii. Provide an explanation as to why the change is necessary. iii. Provide an explanation as to who requested the change. iv. Provide any and all alternatives that could be done in lieu of the requested change. v. Provide an explanation about what will happen if the change order proposal is not approved. vi. Provide an explanation about the impact of the change on the Project Schedule. vii. Provide a Reason for the Change (i.e. Unforeseen Conditions, Owner Requested, Life Safety, Code Requirement, Errors and/or Omissions, or Other (please specify). viii. Each Change Order Request should include the following statement: "We have reviewed the Contractor's proposal and we have determined that the cost is fair and reasonable compensation for the scope of work described." I. The Architect shall promptly administer and manage all minor changes, change order requests, and change orders on behalf of the Owner. J. Upon request by the Owner, the Architect shall prepare Change Orders in accordance with the Construction Contract Agreement. No change in the Construction Contract, including the price, the work, or the time for completion, may be made without the written consent of the Owner. K. The Architect shall render to the Owner's Representative, in a timely manner so as to not delay the progress of the work, interpretations of requirements of the Contract Documents. The Architect shall make all interpretations consistent with the intent of and reasonably inferable from the Contract Documents. The Architect's decision in matters Attachment number 1 \nPage 11 of 25 Item # 15 relating to artistic effect shall be final if consistent with the intent of the Contract Documents. I. Should errors, omissions or conflicts in the drawings, specifications or other Contract Documents by the Architect be discovered, the Architect will prepare and submit to the Owner's Representative, in a timely manner so as to not delay the progress of the work, such amendments or supplementary documents and provide consultation as may be required. M. The Owner's Representative shall be the point of contact for the Owner, except when the Owner shall direct otherwise. All instructions to the Contractor(s) shall be issued by the Architect except when it is directed otherwise by the Owner's Representative. N. The Architect will have access to the Work at all times. All site visits, observations and other activities by the Architect shall be coordinated with the Owner's Representative and written report of such visits made promptly to the Owner's Representative. O. The Architect and its consultants (including, but not limited to, the civil, structural, mechanical and electrical disciplines) shall make such periodic visits to the Project site as may be necessary to familiarize themselves generally with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. If the Architect observes any work that does not conform to the Contract Documents, the Architect shall immediately make an oral and written report of all such observations to the Owner's Representative. The Architect and its consultants shall not be required to make exhaustive or full-time on-site observations to check the quality or quantity of the Work, but shall make as many observations as may be reasonably required to fulfill their obligations to the Owner. The Architect shall not be responsible for construction means, methods, techniques, sequences or procedures, or safety precautions and programs in connection with the Work. P. Periodic visits of the Architect or their designated representative i.e., engineer shall be not less than bi-monthly, for an estimated construction time of 12 months. Each applicable engineering discipline, as required by the Owner's Representative, shall make periodic visits, during the course of work applicable to its discipline. During critical work phases, each engineering discipline may be required to make periodic visits as necessary to ensure quality workmanship and conformance to plans and specifications. The engineering disciplines shall prepare and submit a report on each visit, submitted via the Architect to the Owner's Representative within five (5) working days of the visit. Q. The Architect shall render written field reports relating to the periodic visits and observations of the Project within five (5) working days to the Owner's Representative in the form required by the Owner's Representative. R. The Architect or their designated representative shall attend Bi-Monthly construction progress meetings and no more than a total of twenty four (24) construction meetings as stated in section 6.P for a twelve (12) month construction schedule in attended by the Owner's Representative and representatives of the Contractor. The Architect shall render written field reports during the construction administration phase, within five (5) working days to all participants in a format acceptable to the Owner's Representative. S. Based upon observations at the site and upon the Contractor's applications for payment, the Architect shall determine the amount owing to the Contractor(s), pursuant to the terms of the Owner/Contractor Agreement, and shall issue Certificates for Payment to the Owner in such amounts. The Architect's signing of a Certificate of Payment shall constitute a representation by the Architect to the Owner, based upon the Architect's observations at the site and the data comprising the Application for Payment, that the Attachment number 1 \nPage 12 of 25 Item # 15 Work has progressed to the point indicated, that to the best of the Architect's knowledge, information and belief, the quality of the Work appears to be in accordance with the Contract Documents (subject to: an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion; the results of any subsequent tests required by the Contract Documents; minor deviations from the Contract Documents correctable prior to completion; and to any specific qualifications stated in the Certificate for Payment), and that the Contractor is entitled to payment in the amount certified. By signing a Certificate for Payment to the Owner, the Architect shall not be deemed to represent that it has made any examination to ascertain how and for what purpose the Contractor has used the monies paid on account of the Construction Contract Sum. T. If, in accordance with its duty, the Architect advises the Owner's Representative of non- conforming work as stated in subparagraph 6.p., the Architect shall confirm the non- conformance in writing to the Owner’s Representative in a timely manner so as to not delay the progress of the work. U. The Architect and the Owner's Representative jointly shall have authority but not the duty to condemn or reject Work on behalf of the Owner when in the Owner's Representative's or the Architect's opinion the Work does not generally conform to the Contract Documents. Whenever in the Owner's Representative's or the Architect's reasonable opinion it is considered necessary or advisable to insure the proper implementation of the intent of the Contract Documents, the Owner's Representative shall have the authority to require special inspection or testing of any Work in accordance with the provisions of the Contract Documents whether or not such Work is fabricated, installed or completed. Neither this authority, nor the decision to exercise or not exercise such authority shall give rise to a duty or responsibility of the Architect for site safety, construction means, methods or techniques, create an express or implied duty or responsibility to the Contractor, Subcontractor's, or material and equipment suppliers. V. The Contractor shall obtain governing agency occupancy approval if any exceptions arise related to the design or specified materials. 7. Final Completion of Design Services Phase: A. When the Contractor notifies the Architect that the Work is substantially complete and provides the Architect with the Contractor's punch-list, the Architect and its consultants shall review the Work and prepare and submit to the Owners Representative punch lists of the Work of the Contractor(s) which is not in conformance with the Contract Documents. The Architect shall transmit such punch lists to the Contractor(s). The Owner may request that the Architect review and prepare a punch list on any portion of the Work. B. The Architect shall be available to address Contractor questions in the original operation of any equipment or system such as initial start-up, testing, adjusting and balancing. C. The Architect and/or its consultants shall observe, review test data, and certify the original operation of any equipment or system such as initial start-up testing, adjusting and balancing to make sure that all equipment and systems are properly installed and functioning in accordance with the design and specifications. D. The Architect shall review and approve the Contractor-furnished maintenance and operating instructions, schedules, guarantees/warranties, bonds, and certificates of Attachment number 1 \nPage 13 of 25 Item # 15 inspection as required by the Construction Documents and forward all approved copies to the Owner's Representative for use by the Owner. E. The Architect and its consultants shall conduct at least one (1) comprehensive Final Completion inspections per construction contract at the request of the Owner. If more than one (1) Final Completion inspection is required, through no fault of the Architect, the additional inspection may be deemed additional services. F. The Contractor shall provide the Architect drawings, prints, and other data necessary for the accurate preparation of the record drawings. G. Upon correction of the deficiency reports (punch lists), and acceptance of all other close- cut submittals and certificates of the Contractor, the Owner's Representative and the Architect shall review and approve the Application for Final Payment and forward it to the Owner for execution. h. The Architect shall prepare a set of reproducible sealed record drawings and digital files, in DWG format on CD ROM or format acceptable to the owner, showing significant changes in the Work made during the construction process, based on marked-up contract drawings, prints, and other data furnished by the Contractor(s) and the applicable Addenda, Clarifications, and Change Orders which occurred during the Project. Architect's Professional Responsibility and Standard of Care. A. By execution of this Agreement, the Architect represents that (a) it is an experienced and duly licensed firm or individual having the ability and skill necessary to perform the Services required of it under this Agreement in connection with the design and construction of a project having the scope and complexity of the Project contemplated herein: (b) it has the capabilities and resources necessary to perform its obligations hereunder: and (c) will become familiar with current laws, rules and regulations which are applicable to the design and construction of the Project (such laws, rules and regulations including, but not limited to, local ordinances, requirements of building codes of city, county, state and federal authorities which are applicable to the Project, local sanitary laws and rules and regulations, and orders and interpretations by goveming public authorities of such ordinances, requirements, codes, laws, rules and regulations in effect at the time of commencement of services on the Project), and that drawings, specifications and other documents prepared by the Architect shall be prepared to meet, reflect and incorporate such laws, rules and regulations. B. The Architect hereby represents and agrees that the drawings, specifications and other documents prepared by it pursuant to this Agreement shall be adequate for their intended use, except as to any deficiencies which are due to causes beyond the control of the Architect, and that the Project, if constructed in accordance with the drawings, specifications and other documents, shall be structurally sound and a complete and properly functioning facility in accordance with the terms of this Agreement. Any suggestions, recommendations or review comments by the Owner shall not reduce or diminish the Architect's responsibilities pursuant to this Agreement. C. The Architect shall be responsible for any errors, inconsistencies or omissions in the drawings, specifications, and other documents. The Architect will correct at no additional cost to the Owner any and all errors and omissions in the drawings, specifications and other documents prepared by the Architect. The Architect further agrees at no additional cost, to take the lead and render assistance to the Owner in resolving problems relating Attachment number 1 \nPage 14 of 25 Item # 15 to the design or specified materials should inconsistencies arise related to the Architect’s design or specified materials. D. It is the responsibility of the Architect to make certain that, at the time the project is bid, all drawings, specifications and other documents are in accordance with applicable laws, statutes, building codes and regulations and that appropriate reviews and approvals are requested and obtained from federal, state and local governments. E. It shall be the responsibility of the Architect throughout the period of performance under this Agreement to exercise the abilities, skills and care customarily used by Architects of the training and background needed to perform the services required under this Agreement who practice in the Augusta, Georgia area or similar communities. Project Requirements. A. The Architect shall review the Owner provided cost estimates and provide input to the Owner with regards to the design and estimate as to his belief to the best of his knowledge and belief that the project cost is within the CCAP. B. With each Design Phase submittal and each interim, revisionary or subsequent design submittal of the Architect to the Owner, the Architect shall make the following statement in writing: "The drawings, specifications, and other documents submitted herewith, to the best of our knowledge, information and belief, fulfill the Program of Requirements and the work indicated by them may be purchased by the Owner in a construction contract or contracts, and may be constructed, and the above mentioned documents submitted herewith have been prepared in accordance with the Professional Architectural Services Agreement." C. With each Design Phase submittal and each interim, revisionary or subsequent design submittal of the Architect to the Owner and with his certification of the Final Payment to the contractor, the Architect shall make the following statement in writing: "No asbestos- containing building materials have been specified and to the best of my/our knowledge and belief none have been incorporated into this Project." D. Incorporated herein and made a part of this Agreement by reference as Exhibit B is the Program of Requirements which defines the physical and environmental parameters for the Project and establishes the design objectives and criteria. No deviations from the Program of Requirements shall be allowed without written approval for change, in the form of a Design Phase Change Order executed by the Owner and Architect. E. Incorporated herein and made a part of this Agreement by reference as Exhibit C the Schedule for the Project which defines the sequence and timing of the design and construction activities. No deviation from the Schedule shall be allowed without written approval for a change in the Schedule, in the form of a Design Phase Change Order executed by the Owner and Architect. Should the Owner determine that the Architect is behind schedule; the Architect shall expedite and accelerate its efforts, including additional manpower and/or overtime, to maintain the approved design schedule at no additional cost to the Owner. Project Conferences. A. Throughout all phases of the Project, the Architect and its consultants shall meet periodically with the Owner when reasonably requested. Participants shall be as agreed with the Owner. Such meetings shall include: Attachment number 1 \nPage 15 of 25 Item # 15 i. Architect Orientation. 1. One (1) Pre-design Kick off conference. 2. One (1) Meeting at the conclusion of the Schematic Design 3. Two (2) meetings during design development. One meeting to conduct VE/ Project Phasing Exercise, one meeting to deliver and review Design Development drawings. 4. One (1) meeting to deliver 100% Construction drawings and review 4. Public Presentations - The Architect shall prepare for and participate in up to two (2) public presentations to the County Commission, at public information meetings, and/or the Owners designated liaison team. Public meetings should be closely arranged with design meeting so as to maximize travel time. 5. One (1) Pre-proposal conference for the proposal package. 6. One (1) Preconstruction conference for the proposal package. 7. Construction progress meetings total not to exceed twenty four (24). 8. Substantial Completion, Final Completion and completion of warranty period inspections for the construction contract total not to exceed 3 meetings. B. The Architect shall be responsible for scheduling and attending any meetings necessary to properly coordinate the design effort including, without limitation, meetings with governing agencies, code officials and applicable utilities. C. The Architect shall be responsible for preparing accurate and complete minutes of Project Design conferences and distributing same to all participants. The Architect shall prepare and distribute meeting minutes within five (5) working days after each meeting. 11. Not Used. 12. Construction Warranty. A. The Architect and its consultants shall assist the Owner in resolution of warranty issues as may be required to determine responsibility for deficiencies. B. The Architect and its consultants shall conduct an inspection of the project one (1) month prior to any warranty expiration and provide to the Owner a written report specifying any warranty deficiencies which may exist. 13. General Requirements A. The Owner will review the Architect's Consultants being considered for this project prior to their assignment. Interior Design, Traffic/Parking, Civil Engineer/Landscape, Acoustical/Audio Visual, Food Service, Exterior and Public Lighting, Telecommunications, Graphics/Signage, Security, Structural, Electrical, Plumbing, Fire Protection, and Mechanical costs are included in the Architect's fee. The results of the Conceptual Study Period may alter this listing of consultants. B. The Architect is to provide the Owner with all final drawings on computer disk. AutoCAD version 2005 or later is preferred, or scanned onto magnetic media that can be accessed by AutoCAD 2005. C. The Architect is to provide the Owner with II" X 17" prints of the final site plan/grading plan, staking plan, and overall floor plan. D. The Architect is to file and review all plans with the applicable Building Department, Development Department, Augusta, Georgia Inspections Divisions, and Fire Marshal, and Attachment number 1 \nPage 16 of 25 Item # 15 incorporate all review comments on the plans prior to sending the plans out for bid. The owner’s representative will assist in coordinating these meetings. F. Periodic field visitations are to be made by all of the Architect's Consultants retained for this project during construction to observe the implementation of their specific discipline. The Architect shall prepare and distribute written reports from these visits within three (3) working days after each visit. G. Final punch lists are to be made by each of the Architect's Consultants, as well as the Architect. The Architect shall prepare and distribute written reports within five (5) working days after each inspection. H. The maximum drawing sheet size is to be 36" X 42". Furniture: a. The architect will provide interior design for furniture selection/specification services. The furniture selected will be documented in such as way to be utilized as a standard and basis for reordering. b. The following is a breakdown of typical tasks for furniture: 1. Design Development: The architect will review the program for the new facility and then prepare preliminary furniture layouts for different room types and workstation isometric standards based on the program needs. Based on the information obtained from the program, the architect will recommend basic furniture options. The architect will use the room layout standards to indicate overall costs for comparison to the Owner's furniture budget. These options will be organized and presented to the Owner. The architect will meet with Department Heads for sign-off on furniture. 2. Construction Documentation: During this phase the architect will make final revisions to the furniture and materials, prepare presentation boards and finalize workstation standards to the owner for their acceptance. The plans will be coded and coordinated with the room locations. The budget will be re-evaluated for compliance with the Owner's budget. The furniture plans are to be coordinated with the electrical plans. The architect will assist the Owner in preparing of front end and bidder's instructions. 3. Proposal and Award: The architect will assist the Owner during the proposal procedure. The architect will assist in a pre-proposal conference for the Furniture Vendors and will follow- up with all of the vendors' questions via addenda. The architect will also review vendor's alternatives and substitutions and will prepare a spreadsheet comparing the substitutions. The architect will assist the Owner in the selection process preparing spreadsheets of proposal prices, references, reviewing bids and making his recommendation. 4. Construction Administration: During construction the architect will review sample submittals, review furniture acknowledgements and delivery dates, reselect and coordinate any discontinued fabrics, coordinate installation between the furniture installers and the contractor, conduct site inspections during furniture installation, prepare furniture punchlist and oversee correction of punchlist items, additional touch- ups and repunch. Attachment number 1 \nPage 17 of 25 Item # 15 Signage: a) A list of typical signs that may be used on this project includes but is not limited to: 1. Site Identification Monument 2. Building Address Numerals/Letters 3. Vehicular Directional Sign 4. GDOT-Type Regulatory Signage ("STOP". HC Parking, etc.) 5. Pedestrian Directional Trailblazers 6. Building Entrance Signage/Graphics 7. Building or Site Dedication Signage/Graphics 8. Reception / Information Desk Graphics 9. County Seal wall graphics / floor graphics 10. Lobby Directory / Kiosk Sign 11. Wall Mounted Directional Sign 12. Elevator / Floor Directory Sign 13. Restroom Identification Sign 14. General Room Identification Sign 15. Office Identification Sign with space for changeable name insert 16. Cubicle of Workstation Identification Sign 17. Typical Information Sign 18. Life Safety / Evacuation Sign 19. Stairwell Identification Sign 20. Internal Stairwell Egress Sign 21. Area of Refuge Identification Sign The owners representative will assist in the development of eth sign design package including all local emblematic signs. b) The following is a breakdown of typical tasks for signage: 1. Programming/Schematic Design: The architect will insure that the signage is compatible with and matches all codes, proposed materials, interior finishes and colors. The architect will also program sign locations and sign message schedules on scaled architectural building plans and prepare three (3) Signage Design Concepts illustrated using typical sign types. This along with the estimated costs will be submitted to the Owner for selection of One (1) concept. 2. Design Development: Based on the feedback received from the Owner, the Design Concept will be refined. The final Design Development documents will include revised sign location plans and sign message schedules, sign type elevations, materials and color notes and outline signage specifications. Areas needing coordination with architectural, structural and electrical will be identified. The Developed Concept will be presented to the Owner. 3. Construction Documents/ Bidding: The architect will develop Design Intent Drawings for each required sign type. These will be in scale and will include typical elevations and sign face layouts, Attachment number 1 \nPage 18 of 25 Item # 15 profiles, overall sign dimensions, sections and details, mounting guidelines, colors, finishes and material notes in sufficient detail to fix the character of each sign type. The architect will also finalize the sign location plans, sign message schedules and signage specifications. Upon the Owne(s approval of these final documents, the architect will issue them for bids. The architect will assist the Owner during the proposal process and will answer RFI 's from the vendors. 4. Contract Administration: During construction the architect will answer RFI's relating to signage, review shop drawings, colors and materials submitted and perform final inspections and create a punch list. Audio/Visual a) The following is a breakdown of typical tasks for Audio/Visual within budgetary limits established by the owner: 1. Programming and Design Development: The architect will meet with the Owner to establish their needs and requirements; this will include a review of the new building program. The architect will also conduct a tour of the existing facilities to review rooms requiring audio/visual components and/or systems. Some of the considerations are: • User requirements • Room purpose • Functions and activities • Audio/Visual requirements including equipment and devices • Room size • Viewing distances and aspect ratio • Lighting considerations • Noise considerations • HVAC System considerations • Power requirements The architect will develop an Audio/Visual Systems summary program report that will address: • Room usages • System requirements, such as screens, projection, audio, control and video display requirements, video conferencing, audio conferencing, and assistive listening • Audio/Visual costs The architect will meet with his design team to discuss and coordinate space planning and equipment coordination. The Audio/Visual Systems Program Report and associated costs will be presented to the Owner for approval prior to proceeding to the next phase. 2. Construction Documentation: Once the architect obtains approval from the owner, he will prepare Construction Documents which will include original drawings and reproducible technical specifications. Construction Documents will include: • Legends and Notes · Floor plans indicating system device locations • System wiring diagrams Attachment number 1 \nPage 19 of 25 Item # 15 • Component and hardware mounting details • Coordination with owner and general contractor • System layout of conduits, raceways and cores • Electrical coordination and requirements • Detailed performance specifications and requirements • Maintenance & Warranty requirements • Testing and certification requirements • Schedule • Installation methods • Training Requirements During this phase the architect will meet with his design team to coordinate space requirements for audio, audio visual equipment, projection lines, ceiling heights, and projection room sizes. Millwork requirements will be reviewed as well. The team will also review the electrical drawings to ensure complete and accurate coordination between all the documents. The architect will present the AudioNisual System Drawings and Specifications suitable for construction along with a revised cost estimate to the Owner for review and approval prior to proceeding with the Proposal Phase. 3. Bidding During the bidding phase the architect will assist the Owner and will answer the vendor's questions via addenda. The architect will review all bidder documentation for accuracy and design conformity. 4. Construction: During construction the architect will review shop drawings and submittals for compliance with the design documents. The architect will also participate in meetings with the general contractor and vendor for each system to establish working and reporting relationships, construction site conditions and scheduling requirements and constraints. The architect will also answer questions concerning the system implementation. Voice and Data a) The following is a breakdown of typical tasks for Voice and Data: 1. Programming and Design Development: The architect will meet with the Owner to establish their needs and requirements this will include a review of the new building program. The Voice and Data System must be compatible with the existing Augusta, Georgia systems. The architect will also conduct a tour of the existing facilities to review existing voice and data system. Some of the considerations are: • User requirements • Configuring • Room I Location purpose • Functions and activities • Wire management I chases • Equipment rooms • Voice and Data requirements including equipment and devices • HVAC System considerations • Power requirements Attachment number 1 \nPage 20 of 25 Item # 15 Security The architect will develop a Voice and Data Systems summary program report that will address: • Room / Location usages • System requirements, such as equipment, devices, cabling, cabling trays, wave guides and equipment racks • Voice/Datacosts. The architect will meet with his design team to discuss and coordinate space planning and equipment coordination. The Voice/Data Systems Program Report and associated costs will be presented to the Owner for approval prior to proceeding to the next phase. 2. Construction Documentation: Once the architect obtains approval from the owner, he will prepare Construction Documents which will include original drawings and reproducible technical specifications. Construction Documents will include: • Legends and Notes • Floor plans indicating system device locations • System wiring diagrams • Component and hardware mounting details • Coordination with owner and general contractor • System layout of conduits, raceways and cores • Electrical coordination and requirements • Detailed performance specifications and requirements • Maintenance & Warranty requirements • Testing and certification requirements • Schedule • Installation methods • Configuring • Set-up • Training Requirements During this phase the architect will meet with his design team to coordinate space requirements for Voice, cabling, ceiling heights, and equipment sizes. The team will also review the electrical drawings to ensure complete and accurate coordination between all the documents. The architect will present the Voice and Data System Drawings and Specifications suitable for construction along with a revised cost estimate to the Owner for review and approval prior to proceeding with the Proposal Phase. 3. Bidding During the bidding phase the architect will assist the Owner and will answer the vendor's questions via addenda. The architect will review all bidder documentation for accuracy and design conformity. 4. Construction: During construction the architect will review shop drawings and submittals for compliance with the design documents. The architect will also participate in meeting with the general contractor and vendor for each system to establish working and reporting relationships, construction site conditions and scheduling requirements and Attachment number 1 \nPage 21 of 25 Item # 15 constraints. The architect will also answer questions concerning the system implementation. a) The following is a breakdown of typical tasks for Security: 1. Programming and Design Development: The architect will meet with the Owner to establish their needs and requirements regarding security this will include a review of the new building program. The Security System must be compatible with the existing Augusta, Georgia systems. The architect will also conduct a tour of the existing facilities to review existing security systems. Some of the considerations are: • User requirements • Equipment • Configuring • Room purpose • Functions and activities • Wire management I chases • Equipment rooms • Security requirements including equipment and devices • HVAC System considerations • Power requirements The architect will develop a Security Systems summary program report that will address: • System requirements, such as equipment, devices, cabling, cabling trays, wave guides and equipment racks Security costs The architect will meet with his design team to discuss and coordinate space planning and equipment coordination. The Security Systems Program Report and associated costs will be presented to the Owner for approval prior to proceeding to the next phase. 2. Construction Documentation: Once the architect obtains approval from the owner, he will prepare Construction Documents which will include original drawings and reproducible technical specifications. Construction Documents will include: • Legends and Notes • Floor plans indicating system device locations • System wiring diagrams • Component and hardware mounting details • Coordination with owner and general contractor • System layout of conduits, raceways and cores • Electrical coordination and requirements • Detailed performance specifications and requirements • Maintenance & Warranty requirements • Testing and certification requirements • Schedule • Installation methods • Configuring • Set-up • Training Requirements Attachment number 1 \nPage 22 of 25 Item # 15 During this phase the architect will meet with his design team to coordinate space requirements for Security devices, cabling, ceiling heights, and equipment sizes. The team will also review the electrical drawings to ensure complete and accurate coordination between all the documents. The architect will present the Security System Drawings and Specifications suitable for construction along with a revised cost estimate to the Owner for review and approval prior to proceeding with the Proposal Phase. 3. Bidding During the bidding phase the architect will assist the Owner and will answer the vendor's questions via addenda. The architect will review all bidder documentation for accuracy and design conformity. 4. Construction: During construction the architect will review shop drawings and submittals for compliance with the design documents. The architect will also participate in meeting with the general contractor and vendor for each system to establish working and reporting relationships, construction site conditions and scheduling requirements and constraints. The architect will also answer questions concerning the system implementation. FACILITY SUMMARY Augusta, Georgia and Augusta Public Transit intend to construct a new Transfer Facility and Transit Center. The selected Design Consultant will be responsible for the performance of a full range of design and construction administration services as outlined in the (Scope of Services attached), including but not limited to the disciplines of Civil, Environmental, Geotechnical, Structural, Architectural, Furniture, Fixtures & Equipment, Mechanical, Plumbing, Fire Protection, Electrical, Security, Audio/Visual, Radio Amplifiers, Voice and Data Systems. All services provided are to be in accordance with Federal, State and local guidelines and regulations including any and all Equal Employment Opportunity (EEO) requirements. Consultant firms shall have proven experience and familiarity with similar governmental facilities and a demonstrated knowledge of Federal, State and local ordinances. The Firm must employ professionals licensed in the State of Georgia. The following lists pre-construction activities as part of the procurement and services to be performed by the design team: Permitting: Resubmit revised documents to review agencies for final approval. Final comments should be documented and incorporated into construction and permit documents. Pre-bid conference: Schedule and attend a pre-bid conference with the designer to answer contractor questions and to facilitate the site walkthrough. Respond to questions: Answer questions raised by prospective bidders regarding the contract documents at the pre-bid conference and during the bidding period. Addenda: Prepare addenda to the contract documents in response to questions, if required. Review bids: Review contract bids with designer assistance for conformance with the contract drawings and specifications, and evaluate bids and prepare recommendation of award of contracts for board concurrence. Analyze substitutions: Analyze substitution requests and recommend disposition. Attachment number 1 \nPage 23 of 25 Item # 15 Construction phase services During the construction phase of the project, the designer should provide the following services to assist with the completion and occupancy of the new facilities: Shop drawings review: Provide for review and approval of shop drawings, erection drawings, requests for substitutions, samples, manufacturer's specifications and catalog cuts submitted by the contractors as required by the contract documents. Reviews should be scheduled to be completed within two weeks of the submission. Consultation: Throughout the construction phase, the designer should provide consultation and advice on a continuing basis. Attend construction meetings: The designer's project manager, project architect, consultant (PM C) or other key member should attend bi-weekly construction meetings directed by the agency during the construction period and no more than twenty four (24) total meetings based on a twelve (12) month anticipated construction schedule. Requests for information: The design team should provide, as needed, investigation of and consultation on anticipated problems or conditions encountered during construction; preparation of supplementary sketches for resolution thereof; review of construction engineering proposals submitted by the contractor; and interpretation of plans and specification requirements. Periodic observations: Key members of the designer team, including the engineers, will visit the site on a regular basis to observe construction activity and to determine if the project is being constructed consistent with the design. Equipment testing and startup: The design team will review selected service items and maintenance equipment to be installed in the new facility. Manufacturer's specifications and catalog cuts submitted by the contractor and suppliers will be reviewed for compliance with the specifications. The designer and the contractor will provide assistance during testing of equipment and recommend final acceptance. Commissioning: The owner will solicit for a third-party commissioning agent or ask for those services to be provided by the architect as supplemental services. Final inspection: A pre-final inspection will be conducted in conjunction with the agency to develop a punch list of work items required to complete the project. Upon completion of the punch list items, a final inspection will be performed. Confirm whether FTA participation is necessary during close-out activities. Certificate of Occupancy (CO): A CO is a certificate provided by the jurisdiction's regulatory authority in which the facility is located, identifying that the facility is habitable and ready for move-in. This certificate should be maintained in perpetuity. If the certificate is final, a full move-in can take place immediately; if it is a conditional CO, certain corrections/completions may need to be made by the contractor. The warranty period typically begins at issuance of the CO. Post-construction Maintenance manuals The contractor, via the manufacturers, should prepare maintenance manuals covering all facility equipment installed during construction. These manuals must include installation specifications, operating instructions, warranties and any preventive maintenance/ repair schedules of all installed fixtures, equipment and building systems, as well as UL fire-rated documentation. Manuals and warranties should be turned over to the owner prior to the owner's final acceptance of the construction and commissioning. An 11-month warranty review is recommended. As-built drawings Attachment number 1 \nPage 24 of 25 Item # 15 The awarded contractor will be required to submit a set of as-built drawings to Augusta, Georgia at the end of the project. Operations plan The awarded firm will develop an operations plan or checklist that will be used during move-in and facility Move-in Based on the facility, move-in may take place over an extended period of time, which may require development of a phased move-in schedule that best suits the operations. Move equipment, personnel and vehicles to the facility. The owner (Augusta, Georgia) will develop a list of items to be addressed by the contractor before, during and after move-in. Facility turnover The contractor will be required to provide operations and building maintenance staff training on fixtures, equipment and building systems. Training should include operating instructions and preventive maintenance procedures. The owner should witness all start-up, testing and commissioning activities and receive product manuals and warranties. Implement operations plan Review the operation plan and responsibilities with operations, facilities, administrative and maintenance staff. Attachment number 1 \nPage 25 of 25 Item # 15 Commission Meeting Agenda 4/2/2013 5:00 PM Augusta Public Transit Grant Application - 5311 FY 13-14 Department:Augusta Public Transit Caption:Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia from July 1, 2013 to June 30, 2014. (Approved by Public Services Committee March 25, 2013) Background:The Augusta-Richmond County Commission annually approves Augusta Public Transit’s Sec. 5311 Rural Transit grant application to providing rural transportation service to the citizens of Augusta- Richmond County. Analysis:The renewal of this contract will allow Augusta Public Transit to continue providing rural transportation service to the citizens of rural Augusta-Richmond County. Financial Impact:The Augusta-Richmond County share of the budget for 2013 and ½ 2014 is approximately $132,427. Alternatives:None. By not approving this application, citizens of Rural Augusta-Richmond County will lose the only public transportation available to them. Recommendation:Approve the submission of the grant. Funds are Available in the Following Accounts: Rural Transit Budget for 2013 and ½ of 2014. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 16 Clerk of Commission Cover Memo Item # 16 Attachment number 1 \nPage 1 of 4 Item # 16 Attachment number 1 \nPage 2 of 4 Item # 16 Attachment number 1 \nPage 3 of 4 Item # 16 Attachment number 1 \nPage 4 of 4 Item # 16 Commission Meeting Agenda 4/2/2013 5:00 PM Award Contract for DFCS Roof Replacement Department: Caption:Motion approve award of the contract for Roof Replacement on the Department of Family and Children’s Services (DFCS) for the Base Bid and Alternate 1 to the low bidder, Thomson Roofing and Metal Company of Thomson, GA, in the amount of $209,789.00. (Approved by Public Services Committee March 25, 2013) Background:Augusta owns the building complex housing the local operations for DFCS for the state of Georgia. DFCS and Augusta entered into an agreement under which the state of Georgia pays rent on the building to Augusta to cover the cost of maintenance, repairs and operation of the building. Roof replacement is Augusta’s responsibility. Analysis:Request for Bids (RFB), Bid Item 12-219 was issued for this project. Responses were received from four (4) firms. Thomson Roofing and Metal Company was the lowest bidder for the total bid. The base bid is for replacement of the original single story building. The alternate is to replace the roof on the three story addition built in 1989. Both roofs need to be replaced before we take on additional repairs and upgrades inside. The cost of operations and renovations are covered by rental on the building. Financial Impact:The cost of the base bid and alternate is $209,789 to be funded from 272-05-4312. Alternatives:1. Approve award of the contract for Roof Replacement on the Department of Family and Children’s Services (DFCS) for the Base Bid and Alternate 1 to the low bidder, Thomson Roofing and Metal Company of Thomson, GA in the amount of $209,789.00. 2. Do not approve the award. Recommendation:Approve award of the contract for Roof Replacement on the Department of Family and Children’s Services (DFCS) for the Base Bid and Alternate 1 to the low bidder, Thomson Roofing and Metal Company of Thomson, GA in the amount of $209,789.00.Cover Memo Item # 17 Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: 272-05-4312 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 17 Attachment number 1 \nPage 1 of 2 Item # 17 Attachment number 1 \nPage 2 of 2 Item # 17 Invitation to Bid Sealed bids will be received at this office on Tuesday, December 11, 2012 @ 3:00 p.m. for furnishing: Bid Item 12-219 Roof Replacement (520 Fenwick Street) for Recreation, Parks & Facilities Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Tuesday, November 27, 2012 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 29, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle November 1, 8, 15, 22, 2012 Metro Courier November 7, 2012 cc: Tameka Allen Deputy Administrator Bill Shanahan Interim Director, Recreation, Parks & Facilities Department Ron Houck Recreation, Parks & Facilities Department Rick Acree Recreation, Parks & Facilities Department Revised: 8/15/2011 Attachment number 2 \nPage 1 of 1 Item # 17 VENDORS Attachment B E-Verify # SAVE Form Addendum 1 Original 4 Copies Bid Bond Bid Amount Alternate 1 I & E Specialties 141 Riverchase Way Lexington, SC 29072 Yes 53877 Yes Yes Yes Yes Yes $174,931.00 $120,351.00 Roof Management 2480 Weaver Way Doraville, GA 30340 Yes 227355 Yes Yes Yes Yes Yes $143,698.00 $89,709.00 RPI 1810 E Wylds Road Augusta, GA 30909 Yes 63141 Yes Yes Yes Yes Yes $166,000.00 $114,420.00 Thomson Roofing & Mt 2292 Washington RD Thomson, GA 30824 Yes 99991 Yes Yes Yes Yes Yes $144,971.00 $64,818.00 Bid Opening Bid Item #12-219 Roof Replacement (520 Fenwick Street) for Augusta, Georgia - Recreation, Parks and Facilities Department Bid Due: Tuesday, December 11, 2012 @ 3:00 p.m. The following vendors did not respond: Lloyd Roofing / 2415 Montague Ave. / Greenwood, SC 29649 Southeast Roofing Solutions / P. O. Box 451 / Statesboro, GA 30459 Young's Roofing / 311 Padrick Street / Martinez, GA 30907 Page 1 of 1 Attachment number 3 \nPage 1 of 1 Item # 17 Attachment number 4 \nPage 1 of 1 Item # 17 Attachment number 5 \nPage 1 of 1 Item # 17 Attachment number 6 \nPage 1 of 3 Item # 17 Attachment number 6 \nPage 2 of 3 Item # 17 Attachment number 6 \nPage 3 of 3 Item # 17 Commission Meeting Agenda 4/2/2013 5:00 PM Contract Modification #1 – Contract Closeout : Airside Pavement Crack Repair and Marking Project Department:Augusta Regional Airport Caption:Motion to approve AXTELL'S Construction, Inc. Closeout - Contract Modification #1 (Deductive Change) as approved by the Augusta Aviation Commission at their February 28, 2013 meeting. (Approved by Public Services Committee March 25, 2013) Background:The Augusta Commission awarded a contract to AXTELL’S Construction, Inc. on October 16, 2012 for cleaning, routing and filling existing airfield pavement cracks at Augusta Regional Airport. The original contract was in the amount of $356,384.10. Analysis:Contract Modification #1 is the Airport’s request for AXTELL’S Construction, Inc. to apply the final credits for the contract closeout. The closeout is comprised of credits the to Airport. The details of the credits are explained in the attached supporting documents. Original Contract $356,384.10 Contract Modification 1 ($11,078.20) Revised Contract Total $345,305.90 Due to the modification, the project was completed under budget by $11,078.20 (3.1%). Financial Impact:This modification is a credit to the airport in the amount of $11,078.20. Alternatives:Deny request. Recommendation:Recommend the Augusta Commission approve AXTELL’S Construction, Inc. Contract Modification #1 for a credit to the Airport in the amount of $11,078.20. Funds are Available in the Following Accounts: 551-08-1301/5412110 Cover Memo Item # 18 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 18 Page 1 of 3 CHANGE ORDER NUMER: 1 (Final) AIRPORT: Augusta Regional Airport DATE: 19 February 2013 OWNER: Augusta Regional Airport AIP PROJECT #: 3-13-0011-035-2012 CONTRACTOR: Axtell’s, Inc. You are requested to perform the following described work upon receipt of an approved copy of this document or as directed by the engineer: Item No. Description Unit Unit Price Original Quantity Revised Quantity Original Cost Revised Cost 5 Eradication of Existing Pavement Markings SF $ 0.85 105,938 103,275 $90,047.30 $87,783.75 7 Unsuitable Excavation LS $ 150.00 18,277 950 $15,000.00 $0.00 8 Joint Sealing Filler LF $ 0.45 44,444 44,038 $126,000.00 $140,050.80 9 Joint Sealing Filler (cracks with existing sealant) LF $ 0.35 13,277 8,099 $16,100.00 $20,672.05 12 Pavement Marking - Airside (Black) SF $ 0.15 0 112,690 $17,052.30 $12,814.80 15 Sodding SY $ 8.00 19,879 24,066 $16,000.00 $7,800.00 Subtotal $280,199.60 $269,121.40 Change Order Addition -$11,078.20 *NOTE: Quantity adjustments for existing contract pay items will be made at contract unit prices. All other costs are considered incidental to this contract modification and will not be measured. Total Contract Amount Original contract total: $356,384.10 Previous change order(s) total: $0.00 This change order total: -$11,078.20 Revised contract total: $345,305.90 Attachment number 1 \nPage 1 of 3 Item # 18 Page 2 of 3 Total Contract Time Original contract time: 54 days Changes to contract time from previous change order(s): 0 days Changes to contract time from this change order: 0 days Revised contract time total: 54 days This document shall become an amendment to the contract and all provisions of the contract will apply. JUSTIFICATION FOR CHANGE 1. Brief description of the proposed contract change(s) and location(s). • Item 5: Eradication of Existing Pavement Markings. This work is to eradicate all existing pavement markings that are to be re-marked. This includes all pavement markings associated with TWs A, B, C, D, E, F and G, and portions of RW 17-35 and RW 8-26. • Item 7: Unsuitable Excavation: This item was included in the event unsuitable material was encountered on the project. • Item 8: Joint Sealing Filler: This item will include performing a crack seal program on all cracks. The program will include adding an herbicide to the existing crack; cleaning and routing the crack; and placing joint filler in the cleaned crack. This includes cracks associated with TWs A, B, C, D, E, F and G, and RW 8-26. • Item 9: Joint Sealing Filler (cracks with existing sealant): This item will include performing a crack seal program on all cracks sealed from a previous crack seal program. The program will include adding an herbicide to the existing crack as necessary; heating the existing crack filler; and placing a joint filler cap on top of the previously filled crack. This includes existing sealed cracks associated with TWs E, F and G. • Item 12: Pavement Marking - Airside (Black): This item is to remark the black pavement markings which have been eradicated as noted above. This includes pavement markings associated with TWs A, B, C, D, E, F and G, and RW 8-26. • Item 15: Sodding: This item is to place sod along the edge of pavement where the existing material needed regarding to ensure the grass is not higher than the pavement. This is primarily to place sod along the east side of TW C. Attachment number 1 \nPage 2 of 3 Item # 18 Page 3 of 3 2. Reason for the changes. • Item 5: Eradication of Existing Pavement Markings. Upon obtaining final quantities, the exact amount of pavement marking eradication was reduced from the original quantity. • Item 7: Unsuitable Excavation: As a result to not encountering unsuitable materials this item was not used. Therefore, no payment will be made for this item. • Item 8: Joint Sealing Filler: Upon obtaining final quantities, the exact amount of cracks requiring joint sealing filler was increased from the original quantity. • Item 9: Joint Sealing Filler (cracks with existing sealant): Upon obtaining final quantities, the exact amount of cracks with sealer was increased from the original quantity. • Item 12: Pavement Marking – Airside (Black): Upon obtaining final quantities, the exact amount of black pavement markings was reduced from the original quantity. • Item 15: Sodding: The area requiring sod was less than originally expected. Therefore, the quantity was reduced accordingly. AIP PROJECT NO.____3-13-0011-035-2012_____ CONTRACT MODIFICATION NO._1 (Final) _ Recommended by: _____________________________________________________ Campbell & Paris Engineers – Engineer _________________ Date Accepted by: _____________________________________________________ Axtell, Inc. - Contractor _________________ Date Approved by: _____________________________________________________ Augusta Regional Airport _________________ Date Approved by: _____________________________________________________ City of Augusta _________________ Date Attachment number 1 \nPage 3 of 3 Item # 18 Commission Meeting Agenda 4/2/2013 5:00 PM Funding Request For MACH Academy Department:Augusta Recreation Parks and Facilities Caption:Motion to approve funding for MACH Academy in the amount of $25,000 from the contingency fund for the next 6-months and monitor their expenditures during that period and review the matter again at the end of 6-months for consideration of additional funding. (Approved by Public Services Committee March 11, 2013)(Requested by Commissioner Williams) Background:On December 18, 2012, MACH Academy spoke before the City of Augusta Commission requesting that they provide $50,000 to aid in meeting their goals of: a. Provide opportunities for healthy social, emotional and educational development, b. Support Homeownership for low and moderate-income families, c. Facilitate Community Development, d. Encourage peer and family participation, e. Provide recreational and educational opportunities that will serve as an alternative to violence, substance abuse and teenage pregnancy through their tennis program. Analysis:A review of the MACH Academy 2013 budget shows that the $50,000 will be in addition to the $13,880 provided by the City to pay all facility costs. The $50,000 will be budgeted in the Facility Management Fee which consists of the following: The Fees charged for MACH Academy's Management and Operation of the Fleming Tennis Center. Based on the proposed contract under consideration, MACH Academy will provide Management and Operational Services (i.e. Educational, Technology, Life Skills Development, Tennis/Fitness, Administrative Services, Organizing, Scheduling and Planning events and activities) for the citizenry of Augusta at the Fleming Tennis Center. Their budget shows the following fees under Contract Services: Accountying Fees- $13,000, Legal Fees - $1,000, Executive Director- $25,000, Tennis Instructor - $20,000, and Porgram Assistants - $10,000. The major issue is that MACH Academy volunteered to take on the current agreement based on the fact that the City was reducing the services provided at the Fleming Tennis Center due to a reduction of funds to the Recreation Department. So , at this time, the Recreation Department does not have the funds in their budget to pay for this. Cover Memo Item # 19 Financial Impact:No funds available. Alternatives:1. Deny request and leave funding as it is which the Recreation Department can support. 2. Approve request and find the needed funding from a non-recreation fund. 3. Provide the Recreation Department the requested funds and allow them to re-implement the program. Recommendation: Funds are Available in the Following Accounts: not budgeted REVIEWED AND APPROVED BY: Cover Memo Item # 19 Attachment number 1 \nPage 1 of 4 Item # 19 Attachment number 1 \nPage 2 of 4 Item # 19 Attachment number 1 \nPage 3 of 4 Item # 19 Attachment number 1 \nPage 4 of 4 Item # 19 Commission Meeting Agenda 4/2/2013 5:00 PM Library Computers and Accessories Department:Library Caption:Motion to approve bid award purchase of computers and accessories for the HQ Library from United Technology, the lowest most responsive bidder on bid # 12-217. (Approved by Public Services Committee March 25, 2013) Background:A request for bid was issued by the Procurement Department. There were five bidders who responded. Analysis:These computers are necessary for the library staff and for public use. We have not included alternatives at this time. Financial Impact:$238,861.91 from 328-05-1120/212-05-1102 (SPLOST funded) Alternatives:There will be no computers for the library. Recommendation:Proceed with purchase. Funds are Available in the Following Accounts: $238,861.91 from 328-05-1120/212-05-1102 (SPLOST funded) REVIEWED AND APPROVED BY: Cover Memo Item # 20 Invitation to Bid Sealed bids will be received at this office on Wednesday, November 28, 2012 @ 11:00 a.m. for furnishing: Bid Item 12-217 Computers and Accessories for East Central Georgia Regional Library Bid Item 12-218 Telephone System for East Central Georgia Regional Library Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 16, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle October 25, November 1, 8, 15, 2012 Metro Courier October 31, 2012 cc: Tameka Allen Deputy Administrator Mashell Fashion East Central Georgia Regional Library Benjamin Dudley East Central Georgia Regional Library Revised: 8/15/2011 Attachment number 1 \nPage 1 of 1 Item # 20 Attachment number 2 \nPage 1 of 1 Item # 20 Attachment number 3 \nPage 1 of 6 Item # 20 Attachment number 3 \nPage 2 of 6 Item # 20 Attachment number 3 \nPage 3 of 6 Item # 20 Attachment number 3 \nPage 4 of 6 Item # 20 Attachment number 3 \nPage 5 of 6 Item # 20 Attachment number 3 \nPage 6 of 6 Item # 20 United Technolgy 3154 Perimeter Parkway, Ste 2 Augusta, GA 30909 OM Office Supply 5007 Carlisle Pike Mechanicsburg, PA 17050 Edge Solutions 7 Old Russell St Alpharetta, GA 30009 Continental Wireless 10455 Vista Park Rd Dallas, TX 75238 4 T's Computers 592 Bobby Jones Ex Augusta, GA 30907 Yes Yes Yes Yes Yes 609971 No No Invalid Number 311272 Yes Yes Yes Yes Yes Description Quantity Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price B Desktops i HP Compaq 6300 Pro Microtow 134 $760.00 Non-Compliant Non-Compliant Non-Compliant No Bid Response ii Alienware Aurora R4 - Young Adult Computers 2 No Bid Non-Compliant Non-Compliant Non-Compliant No Bid Response C Monitors i 17" VGA Monitors 100 $155.62 Non-Compliant Non-Compliant Non-Compliant No Bid Response ii 19" Monitors 27 $204.55 Non-Compliant Non-Compliant Non-Compliant No Bid Response D Laptops i HP ProBook 6560b 42 $946.56 Non-Compliant Non-Compliant Non-Compliant No Bid Response ii HP EliteBook 2760p 8 $2,364.00 Non-Compliant Non-Compliant Non-Compliant No Bid Response E Servers i HP Proliant DL360 G8 3 $4,432.03 Non-Compliant Non-Compliant Non-Compliant No Bid Response ii HP Proliant ML350 G8 3 $3,504.48 Non-Compliant Non-Compliant Non-Compliant No Bid Response F Network Equipment i Cisco Router 1 $5,962.77 Non-Compliant Non-Compliant Non-Compliant No Bid Response ii HP Network Switches Non-Compliant Non-Compliant Non-Compliant No Bid Response 1 HP Procurve 2910al-48G-POE+ 5 $3,703.81 Non-Compliant Non-Compliant Non-Compliant No Bid Response 2 HP Procurve 2910al-24G-POE+ 3 $2,094.93 Non-Compliant Non-Compliant Non-Compliant No Bid Response iii HP Procurve MSM410 Access Pt 5 $305.88 Non-Compliant Non-Compliant Non-Compliant No Bid Response G Accessories i Screen Protectors 100 $11.64 Non-Compliant Non-Compliant Non-Compliant No Bid Response Bid Item #12-217 Computers & Accessories for Augusta, Georgia - East Central Georgia Regional Library Department Bid Opening Date: Wednesday, November 28, 2012 @ 11:00 a.m. Vendors Attachment B SAVE Form E-Verify Number Page 1 of 2 At t a c h m e n t n u m b e r 4 \ n P a g e 1 o f 2 It e m # 2 0 Bid Item #06-058 Grass Seed, Fertilizer, Lime and Mulch for Augusta Public Works Bid Due: Tuesday, November 1, 2005 @11:00 a.m. United Rentals Lesco Delta Landscape Pennington 1. Bermuda Seed (hulled) Non Compliant No Bid Non Compliant Non Compliant 2. Bermuda Seed (unhulled) Non Compliant No Bid Non Compliant Non Compliant 3. Brown Top Millet Seed Non Compliant No Bid Non Compliant Non Compliant 4. Rye Grass Seed Non Compliant 0.76$ Non Compliant Non Compliant 5. Bahia Grass Seed Non Compliant No Bid Non Compliant Non Compliant 6. Fesque Grass Seed Non Compliant 0.78$ Non Compliant Non Compliant 7. Love Grass Seed Non Compliant No Bid Non Compliant Non Compliant 8. 10-10-10 Fertilizer (bagged) Non Compliant 0.205$ Non Compliant Non Compliant 9. Lime Non Compliant 0.89$ Non Compliant Non Compliant 10. Mulch (bale)(hydro-seeder) Non Compliant 9.85$ Non Compliant Non Compliant 11. Winter Wheat Seed Non Compliant No Bid Non Compliant Non Compliant 12. Erosion Control Matting Non Compliant 45.00$ Non Compliant Non Compliant At t a c h m e n t n u m b e r 4 \ n P a g e 2 o f 2 It e m # 2 0 Commission Meeting Agenda 4/2/2013 5:00 PM Library Telephone System Department:Library Caption:Motion to approve bid award purchase of the telephone system for the HQ Library from United Technology, the lowest most responsive bidder on bid # 12-218. (Approved by Public Services Committee March 25, 2013) Background:A request for bid was issued by the Procurement Department. There were two bidders who responded. Analysis:These telephones are necessary for everyday library staff communication. We have not included alternatives at this time. Financial Impact:$32,644.83 from 328-05-1120/212-05-1102 (SPLOST funded) Alternatives:There will be no telephone system in the library. Recommendation:Proceed with purchase. Funds are Available in the Following Accounts: $32,644.83 from 328-05-1120/212-05-1102 (SPLOST funded) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 21 Invitation to Bid Sealed bids will be received at this office on Wednesday, November 28, 2012 @ 11:00 a.m. for furnishing: Bid Item 12-217 Computers and Accessories for East Central Georgia Regional Library Bid Item 12-218 Telephone System for East Central Georgia Regional Library Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 16, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle October 25, November 1, 8, 15, 2012 Metro Courier October 31, 2012 cc: Tameka Allen Deputy Administrator Mashell Fashion East Central Georgia Regional Library Benjamin Dudley East Central Georgia Regional Library Revised: 8/15/2011 Attachment number 1 \nPage 1 of 1 Item # 21 Attachment number 2 \nPage 1 of 3 Item # 21 Attachment number 2 \nPage 2 of 3 Item # 21 Attachment number 2 \nPage 3 of 3 Item # 21 United Technolgy 3154 Perimeter Parkway, Ste 2 Augusta, GA 30909 Augusta Telephone 3845 Martinez Blvd Martinez, GA 30907 Yes Yes 509971 480102 Yes Yes Description Quantity Unit Price Unit Price i Mitel 5330 IP Phone 13 $203.50 $217.25 ii Mitel 5320 IP Phones 30 $155.00 $137.50 iii Mitel 5320E IP Phones 3 $173.25 $173.25 iv Mitel 5610 wireles IP Phones 10 $306.90 $272.25 v Polycom Soundstattion 5000 IP Conference Station 1 $439.29 $525.00 Vendors Attachment B SAVE Form E-Verify Number Bid Item #12-218 Telephone System for Augusta, Georgia - East Central Georgia Regional Library Department Bid Opening Date: Wednesday, November 28, 2012 @ 11:00 a.m. Page 1 of 2 Attachment number 3 \nPage 1 of 2 Item # 21 Bid Item #06-058 Grass Seed, Fertilizer, Lime and Mulch for Augusta Public Works Bid Due: Tuesday, November 1, 2005 @11:00 a.m. United Rentals Lesco Delta Landscape Pennington 1. Bermuda Seed (hulled) Non Compliant No Bid Non Compliant Non Compliant 2. Bermuda Seed (unhulled) Non Compliant No Bid Non Compliant Non Compliant 3. Brown Top Millet Seed Non Compliant No Bid Non Compliant Non Compliant 4. Rye Grass Seed Non Compliant 0.76$ Non Compliant Non Compliant 5. Bahia Grass Seed Non Compliant No Bid Non Compliant Non Compliant 6. Fesque Grass Seed Non Compliant 0.78$ Non Compliant Non Compliant 7. Love Grass Seed Non Compliant No Bid Non Compliant Non Compliant 8. 10-10-10 Fertilizer (bagged) Non Compliant 0.205$ Non Compliant Non Compliant 9. Lime Non Compliant 0.89$ Non Compliant Non Compliant 10. Mulch (bale)(hydro-seeder) Non Compliant 9.85$ Non Compliant Non Compliant 11. Winter Wheat Seed Non Compliant No Bid Non Compliant Non Compliant 12. Erosion Control Matting Non Compliant 45.00$ Non Compliant Non Compliant At t a c h m e n t n u m b e r 3 \ n P a g e 2 o f 2 It e m # 2 1 Attachment number 4 \nPage 1 of 2 Item # 21 Attachment number 4 \nPage 2 of 2 Item # 21 Commission Meeting Agenda 4/2/2013 5:00 PM Proposals for Operation of the Augusta Municipal Golf Course Department:Clerk of Commission Caption:Motion to approve tasking the Administrator to present to the committee proposals from Paul Simon and the other two interested companies regarding the operation of the Augusta Municipal Golf Course no later than May 12, 2013. (Approved by Public Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 22 Commission Meeting Agenda 4/2/2013 5:00 PM Special Event License Department:Planning & Development Caption:Motion to approve a request by Jan Scholer for a Special Event License Beer & Wine to be used in connection with Wild Wings Cafe located at 3035 Washington Rd. Masters Week 4/8/13thru 4/13/13. District 7. Super District 10. (Approved by Public Services Committee March 25, 2013) Background:They request this license every year. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $360.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 23 Attachment number 1 \nPage 1 of 1 Item # 23 Commission Meeting Agenda 4/2/2013 5:00 PM Taxi Cab Ordinance Amendments Department:Planning & Development Caption:Motion to approve an ordinance to amend Augusta-Richmond County Code Section 6-7 Vehicles for Hire – Taxicabs, so as to provide current standards for the operation of taxicabs. (Approved by Public Services Committee March 25, 2013) Background:The taxicab code has been amended over the past years as needed to address the seating capacity, required lettering on the cab, phone book listing, waiting time for passengers, age limit for drivers, fare rates, etc… More recently we have found other sections of the code that need to be updated to more effectively serve and regulate the taxicab business. Analysis:The attached proposed ordinance states the current code will be deleted in its entirety. Most of the existing ordinance will continue to be used, however throughout the code changes are made (i.e. License & Inspection Department to Planning and Development, or License & Inspection Division) to update the ordinance with the merging of two departments…. There are technical improvements to the code as well that are proposed to clarify the intent of specific sections. The ‘vehicle age’ has been revised to allow for the grandfathering of all existing permitted taxicabs. Financial Impact:N/A Alternatives:Do not approve proposed code amendments. Recommendation:Approve code amendments. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Item # 24 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 24 ORDIACE O. ___________ A ORDIACE TO AMED THE AUGUSTA, GEORGIA CODE, TI TLE 6 CHAPTER 7, SECTIO 6-7-7 THROUGH SECTIO 6-7-44, TO PROVIDE STADARDS FOR THE OPERATIO OF TAXICABS; TO GRADFA THER ALL CURRETLY LICESED TAXICAB BUSIESSES, DRIVERS, AD ISPECTED DECALED TAXICABS EXISTIG O THE EFFECTIVE DATE OF THIS ORDIACE; TO REPEAL ALL CODE SECTIOS AD ORDIAC ES AD PARTS OF CODE SECTIOS AD ORDIACES I COFLICT HEREWIT H; TO PROVIDE A EFFECTIVE DATE AD FOR OTHER PURPOSES. OW, BE IT ORDAIED BY THE AUGUSTA-RICHMOD COUTY COMMISSIO AD IT IS HEREBY ORDAIED BY THE AUTHORITY OF SAME THAT ALL TAXICABS OPEARATIG WITHI THE JURISDICTIO SHALL C OMPLY WITH THE PROVISIOS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTIO 1. SECTIO 6-7-7 THROUGH SECTIO 6-7-44 OF AUGUSTA, GA. CODE TITLE SIX, CHAPTER SEVE AS SET FORTH I THE AUGUST A, GA. CODE, ARE HEREBY AMEDED BY STRIKIG THESE SECTIOS I THEIR ETIRETY. EW SECTIOS 6-7-7 THROUGH 6-7-44 ARE HEREBY ISERTED T O REPLACE THE REPEALED SECTIOS AS SET FORTH I “EXHIBIT A” HERET O. SECTIO 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTIO 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2013. __________________________ Attest:______________________________ David S. Copenhaver Lena J. Bonner, Clerk of Commission As its Mayor Seal: Attachment number 1 \nPage 1 of 16 Item # 24 CERTIFICATIO The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2013 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ Attachment number 1 \nPage 2 of 16 Item # 24 “EXHIBIT A” TAXICABS § 6-7-7. DEFIITIOS. For the purposes of this article, the following words and phrases shall have the meanings respectively ascribed to them by this section: (a) Business tax certificate holder. An individual, partnership or corporation to whom a business tax certificate has been issued in the form prescribed by the City to engage in the taxicab business in Augusta-Richmond County. (b) Driver. A person who has been granted a drivers permit and business tax certificate, if applicable, to drive a taxicab upon the streets of Augusta-Richmond County. A driver may be an employee of a licensee or an independent contractor who leases his taxicab from a licensee. The driver and licensee may determine by contract the terms of their relationship. Nothing in this article should be interpreted to the contrary. Where a driver leases his taxicab from a licensee, all references in this article to licensee or licensees will apply to such a driver. (c) Rate card. A card issued by Augusta-Richmond County for mandatory display in each taxicab which shows the rates of fares then in existence, and which shall be charged by the driver, and paid by the passenger. (d) Solicitation. The act of attempting to secure passengers for a particular taxicab by word or deed designed to call a potential customer's attention to one particular taxicab as opposed to all other taxicabs also present. It shall include but not be limited to shouts, gestures, catcalls or any other attention-securing maneuver or remarks uttered by or performed by the driver. This does not include talking in a normal tone of voice to potential passengers while seated in the cab or standing adjacent to it. (e) Taxicab. A motor vehicle regularly engaged in the business of carrying passengers for hire, having a seating capacity of less than eleven (11) passengers and not operated on a fixed route. (f) Taxicab company owner. An individual, partnership, or corporation that owns the trade name for a taxicab company and has received a business tax certificate from Augusta-Richmond County, to operate such taxicab company. (g) Taximeter means an instrument or device attached to a taxicab and designed to measure mechanically or electronically the distance traveled by such vehicle, to record the times the vehicle travels or is in waiting and to indicate the fares to be charged. (h) Trip. Movement of one (1) or more passengers from point to point. The first discharge of a passenger shall terminate a trip and begin a new trip from the point of discharge. (i) Waiting time. The time when a taxicab is not in motion starting from the time of acceptance of one (1) or more passengers up to the time of discharge. This does not include any time when the taxicab is not in motion if the halt is due to any cause other than the request, act or fault of a passenger. Traffic delay is not a proper waiting time charge. (j) Grandfathered Taxicab Business. Existing appropriately licensed Taxicab Business on the effective date of this ordinance. (k) Grandfathered Taxicab Driver. Existing appropriately licensed Taxicab Driver on the effective date of this ordinance. § 6-7-8. BUSIESS TAX CERTIFICATE REQUIRED. Any individual, partnership or corporation that owns, operates or does business as a taxicab business in Augusta-Richmond County shall, before engaging in such business, obtain a business Attachment number 1 \nPage 3 of 16 Item # 24 tax certificate in accordance with the Augusta-Richmond County Code. Any individual, partnership or corporation shall be deemed doing business in Augusta-Richmond County under this article if such individual, partnership or corporation is picking up passengers, responding to calls for service, or soliciting business in any way and accepting or soliciting any consideration, charge or fee which is determined by agreement, by mileage, by the length of time the vehicle is used or by contract for the use of any motor vehicle used for the purpose of transporting passengers. Any individual, partnership or corporation shall also be deemed as doing business under this article if such individual, partnership or corporation has established a business relationship with independent contractor(s) or operates taxicabs on such person's own behalf for the purpose of transporting passengers in Augusta-Richmond County. (a) No taxicab company owner shall operate or permit a taxicab owned or controlled by the owner to be operated on the streets of Augusta-Richmond County without first obtaining a taxicab company owner's business tax certificate for the location from which that taxicab operates. The taxicab company owner's business tax certificate application form shall be obtained from the Planning & Development Department, License Division. The application form shall require the following information and documents: (1) Trade name of taxicab company to be operated. (2) Owner's name and home address, if an individual. (3) Names and addresses of all partners, if a partnership. (4) Name and address of corporation president, and shareholders holding 25 percent or more stock, if a corporation. (5) Business address of taxicab company from which taxicabs will operate and the location of the off street parking lot for the taxicabs. (6) Assurance of ability to provide dispatch taxi service 24 hours per day, 365 days a year. (7) General description of identifying words and color scheme of the taxicab(s). (8) Occupation Tax Certificate, if company is located within Augusta-Richmond County or if the company is located outside of Augusta-Richmond County a business tax certificate issued by the appropriate authority of that jurisdiction; (9) An assurance that the telephone number of the taxicab company will be listed in the next issued ‘BELLSOUTH – The Real Yellow pages’ directory; (10) An assurance that the applicant will meet the insurance requirements of section 6-7-10; (11)The applicant's complete record of criminal arrests and convictions, including those for traffic violations, during the past five years. If an applicant is a corporation, association or partnership, the criminal record of the officers, directors, partners and supervising employees thereof, including general manager, if any; (12)Signed waiver(s) for a criminal background check from all persons listed in Subparagraph (11); (13)Provide the name, address and telephone number of a responsible individual residing in Augusta-Richmond County who will be the registered agent for the purpose of service of process or receipt of citations. (b) Persons prohibited (1) No person who has been convicted of, or pled guilty or nolo contendere to, or forfeited bond on any federal or state felony offense within five years of the application for a taxicab company owner's business license shall be issued such a Attachment number 1 \nPage 4 of 16 Item # 24 license, nor shall such license be renewed (2) No person who has been convicted of, or pled guilty or nolo contendere to, or forfeited bond on any federal or state misdemeanor offense or ordinance violation involving moral turpitude or alcohol or drugs or prostitution or pimping or other sexual matters within three years of application for taxicab company owner's business license shall be issued such a license, nor shall any such license be renewed; except, for renewal purposes only, two alcohol offenses shall be required to prohibit renewal. (3) No person who has been convicted of or pled guilty or nolo contendere to or forfeited bond on five ordinance violations involving taxicabs in Augusta, Georgia, or any other political subdivision within one year of the application for taxicab company owner's business license shall be issued such a license, nor shall any such license be renewed. § 6-7-9. REGULATORY FEE. Any person, firm or corporation who owns, operates or does business as a taxicab business in Augusta-Richmond County shall, before engaging in such business, pay such regulatory fee as is provided in § 2-1-3(c) of the Augusta-Richmond County Code. § 6-7-10. LIABILITY ISURACE. (a) Every company owner of every taxicab engaged in the business of transporting passengers in Augusta-Richmond County shall secure and keep in effect for each taxicab operated a policy of liability and property damage insurance with a company duly authorized to do business in Georgia in an amount not less than that required by Georgia law. Such policy shall insure to the benefit of any person who shall be injured or who shall sustain damage to property caused by the negligence of a holder, his servants or agents. A certificate of insurance certifying such coverage shall be filed with the Planning & Development Department Licensing Division at the time of licensing. The certificate of insurance shall provide that the insurance company issuing the policy required by this section shall give the Licensing Division not less than 30 days' advance written notice of any cancellation, reduction in coverage or other material change in the policy. (b) Every certificate holder shall, upon the receipt of any notice of cancellation of the insurance required by this section, immediately notify the Planning & Development Department Licensing Division of such cancellation. Continued operation of the taxicab associated with the cancelled insurance shall result in the immediate suspension of the owner's certificate. (c) Any person operating an automobile within Augusta-Richmond County, hauling passengers for hire, is hereby required to comply with this section even though exempt, for any cause, from the payment of a taxicab business tax certificate fee. § 6-7-11. BUSIESS TAX CERTIFICATE HOLDER’S RESPOS IBILITIES FOR VIOLATIOS . Business tax certificate holders are responsible for violations of this article by their employees, lessees, subcontractors, and independent contractors, including drivers and dispatchers. A business tax certificate may be suspended or revoked for violation of this article by the business tax certificate holder's employees, lessees, subcontractors, and independent contractors in accordance with section 6-7-11 hereof. Attachment number 1 \nPage 5 of 16 Item # 24 § 6-7-12. SUSPESIO OR REVOCATIO OF BUSIESS TAX CERTIFICATE. (a) Suspension. For reasons set forth below, a business tax certificate issued under this article may be suspended until these conditions no longer exist: (1) Failure to maintain all of the general qualifications applicable to the initial issuance of an business tax certificate. (2) Violation of any part of this article. (3) Allowing the required insurance coverage to lapse, or allowing a vehicle to operate in Augusta-Richmond County without a current inspection sticker. (b) Suspension for six months. For reasons set forth below, a business tax certificate issued under this article may be suspended for six months: (1) Charging a fare in excess of those fares on file with the Clerk of Commission. (2) Refusing to accept a passenger solely on the basis of race, color, national origin, religious belief, sex or sexual orientation. Sexual orientation shall mean the state of being heterosexual, homosexual or bisexual. Operators shall not refuse to accept a passenger unless the passenger is obviously intoxicated or dangerous. (c) Revocation. (1) A business tax certificate issued under this article may be revoked where the applicant furnishes fraudulent or untruthful information, or omits information, requested in the application. (2) A business tax certificate may be revoked for a violation of this article. If any permit holder's employees, lessees, subcontractors, or independent contractors are found to have violated this article on more than one occasions in a 12-month period, the business tax certificate may be revoked. (3) A business tax certificate may also be revoked if any driver affiliated in any way with such permit is found to have violated this article on five or more occasions in a 12-month period. (d) In addition to any other remedies provided by law, the business tax certificate holder may also be cited for violating the provisions of this article, and such citation(s) shall be prosecuted in accordance with section 1-6-1. § 6-7-13. EXAMIATIO OF VEHICLES. (a) Prior to the use and operation of any vehicle under the provisions of this article, such vehicle shall be thoroughly examined and inspected by the Sheriff's department and found to comply with all such rules and regulations as prescribed in SECTION 6-7-15. These rules and regulations shall be promulgated so as to provide safe transportation for passengers and the general public and shall specify and require installation and proper care and maintenance of such safety equipment and regulatory devices as deemed necessary. (b) When the Sheriff's department finds that a vehicle has met the standards established, it shall issue a certificate to that effect, which shall also state the authorized seating capacity of the vehicle so certified. This capacity shall at no time be exceeded. (c) Drivers are not to drive and businesses are not to allow drivers to operate a vehicle without the required markings, a taximeter, top light and inspection sticker as outlined in this section. No business tax certificate holder under this article shall operate any taxicab without there having been painted or attached vinyl lettering, on both sides and the rear thereof the words Taxi, Taxicab or Automobile for Hire, the name of the business tax certificate holder and the number assigned by the business tax certificate holder to such taxicab. Such words and numbers shall be Attachment number 1 \nPage 6 of 16 Item # 24 not less than six (6) inches high nor more than eight (8) inches in height. In addition, there may be placed thereon an identifying design approved by the Sheriff. No vehicle covered by the terms of this article shall be licensed whose color scheme, identifying design, monogram or insignia to be used thereon shall, in the opinion of the Planning & Development License Division, conflict with or imitate any color scheme, identifying design, monogram or insignia used on one (1) or more vehicles already operating under this article, in such a manner as to be misleading or tend to deceive or defraud the public. If after a business tax certificate has been issued for a taxicab hereunder, the color scheme, identifying design, monogram or insignia thereof is changed so as to be, in the opinion of the Planning & Development License Division, in conflict with or to imitate any color scheme, identifying design, monogram or insignia used by any other person, owner or operator in such a manner as to be misleading or tend to deceive the public, the business tax certificate covering the taxicab bearing the misleading markings shall be suspended or revoked. (d) Drivers and businesses are responsible for maintaining each vehicle for hire in a clean and mechanically safe condition. The interior and exterior shall meet the requirements set out under inspection requirements outlined in this section. Augusta-Richmond County will provide forms to be used to meet the requirements of the inspection. (e) The interior of each taxicab shall be maintained in a clean condition, free of foreign matter and offensive odors. There shall be no litter in the vehicle or trunk and the seats shall be kept clean and without holes or large wear spots. (f) All vehicles for hire shall present a clean environment for passengers § 6-7-14: TAXICAB: VEHICLE AGE. (a) On the effective date of this ordinance, no taxicab business having a vehicle age greater than 10 years may be operated as a taxicab in Augusta-Richmond County. For the purposes of this section, the term vehicle age shall be the vehicle's model year. (b) Except that all approved taxicabs with a current decal on the effective date of this ordinance are considered ‘grandfathered’ and can continue to be operated as taxicabs regardless of age. However, all ‘grandfathered’ taxi cabs are required to comply with other applicable sections of this code. (c ) At the time the ‘grandfathered’ taxicabs are removed from service, the replacement vechicle must comply with (a) of this code section, and other applicable sections of this code. § 6-7-15. SIX-MOTH ISPECTIO OF VEHICLES REQUIRED . Every vehicle operating under this article shall comply with O.C.G.A. in addition to being inspected by the Sheriff's department every six (6) months to ensure the continued maintenance of safe operating and satisfactory sanitary conditions. A decal showing the date of last inspection shall be affixed to the windshield of the vehicle. (a) In addition to O.C.G.A. requirements, the requirements that each vehicle must meet are as follows: (1)Exterior inspection shall ensure that headlights, taillights, brake lights, directional signal lights, license plate lights, windshield wipers, all vehicle glass, window cranks or electric windows, doors and door locks, trunk lid, trunk, hood, door handles, exhaust system, bumpers, fenders, body, tires and other vehicle parts are in good condition and functioning properly. There shall be no tears or rust holes in the vehicle body and no loose pieces hanging from the vehicle body. There shall be no unrepaired body damage Attachment number 1 \nPage 7 of 16 Item # 24 or any body condition which would create a safety problem or interfere with the operation of the vehicle. (2) Interior inspection shall include the rearview mirror, steering wheel, foot brakes, parking brakes, air conditioning and heating systems to ensure each item is in good operating condition. The upholstery, floor mats, headlining, door panels and the trunk compartment shall be inspected to insure there are no tears, that they are clean and have no offensive odors and that the trunk has sufficient space for passenger luggage. (3)The vehicle shall have the correct spare tire, jack, and a taximeter. The taximeter is to be positioned so that it is visible from the passenger compartment. Taximeter accuracy shall be verified according to the Sheriff department's published rules and regulations for taxicabs. (4) Taxicabs shall be subject to random inspections at any time for compliance with this section. Taxicabs found to be substandard shall be removed from service immediately and shall be subject to immediate vehicle inspection sticker removal by the Sheriff’s department. The following is a list of potential code issues and the time allowed for correction. · Company sign not properly affixed: three days, or next inspection date. · Phone number or rate signs not property displayed: three days, or next inspection date. · Taximeter passes between 55 and 65 seconds. o Meter is fast 6 seconds or more: do not operate. o Meter is slow 6 seconds or more: do not operate. · Mechanisms that must be operable. o Interior light or electrical problem: three days or next inspection date. o Headlights (one side): three days or next inspection date. o Taillights (one side): three days or next inspection date. o Signal lights (one side), tag light: three days or next inspection date. o Both signals not operable: do not operate. o Brake lights: do not operate. o Door opener (handles): do not operate. o Safety belts · Climate control. o Air conditioner (summer time) does not cool: do not operate. o Heater will not warm up (winter time): do not operate. · Loud muffler / excessive smoke: next inspection date. · Trunk lock: next inspection date. · Tires. o Balding tires: do not operate. o Balding with thread showing: do not operate. · Windshield crack. o Crack 3 inches or more: do not operate. · Overall paint job: 15 days to comply. · Headliner: 15 days to comply. · Spare tire. o No correct spare tire in trunk: do not operate. o Bald and improper thread: do not operate. Attachment number 1 \nPage 8 of 16 Item # 24 o Spare tire not inflated: have driver inflate right away. (b) The inspection sticker is proof that the business met the permit and insurance requirements at the time of permit issuance and that the vehicle passed the last vehicle inspection. Each vehicle driver must have in the vehicle proof of current insurance coverage. Any business letting insurance coverage lapse shall have the inspection sticker removed by the Sheriff’s department and the business tax certificate suspended or revoked. Business operations shall not be resumed until proof of insurance is provided to the Licensing Division. Upon providing proof of insurance coverage the business tax certificate will be reinstated and the vehicle or vehicles re-inspected and new inspection stickers issued by the Sheriff’s department. (c) No business shall use any vehicle that has not been inspected and had the inspection sticker affixed. (d) Inspection stickers are not transferable from vehicle to vehicle and are nonrefundable if the vehicle is wrecked or taken out of service for any reason. The Sheriff’s department must be notified within ten days of any vehicle being taken out of service. Stickers for replacement vehicles or additional vehicles are issued under the same procedures as original inspection stickers. (e) Inspection stickers shall expire on December 31st of each year (f) The company and its officers for which a taxicab is driven shall constitute agents of the driver of such vehicle for the purpose of serving citations. § 6-7-16. SAFETY BELTS REQUIRED. Each vehicle operated under this article shall be equipped with operable safety belts for each passenger, and this equipment shall be subject to inspection at any time by the sheriff's department. § 6-7-17. DRIVER'S PERMIT. (a) Required. No person shall drive a taxicab for hire upon the streets of Augusta-Richmond County, and no person who owns or controls a taxicab shall permit it to be so driven, and no taxicab licensed by the Commission shall be so driven at any time for hire, unless the driver of such taxicab shall have first obtained and shall have then in force a taxicab driver's permit issued under the provisions of this article. (b) Application-Form; 1) The names and addresses of two residents of Augusta-Richmond County who have known the applicant for a period of one year. 2) The educational background of the applicant. 3) A concise history of his employment – last three employers and position held. 4) A picture of himself with his name, address, age (which shall NOT be less than eighteen (18) years), weight, height, sex, color of hair and eyes. 5) Complete the SAVE and E-Verify affidavit. § 6-7-18. SAME--EXAMIATIO AD IVESTIGATIO OF AP PLICAT; VALID STATE MOTOR VEHICLE OPERATOR'S PERMIT REQUIRED. Each applicant for a taxicab driver's permit shall be required to show that he has a current motor vehicle operator's permit issued by the state.The Sheriff's Department shall investigate the reputation of the applicant . A report of such investigation and a copy of the applicant's traffic and police record, if any, shall be attached to the application. Attachment number 1 \nPage 9 of 16 Item # 24 (a) Before issuing any driver permit to a taxicab driver applicant, the Sheriff’s Department shall make a background check of the applicant to determine whether or not the applicant has a criminal record. No permit shall be issued nor renewed to any applicant who has: 1) Within the last five years received a conviction for a federal or state felony. 2) Within the last three years received a conviction for misdemeanor or ordinance violation relating to immoral purposes to include but not limited to: a.Prostitution b.Soliciting for prostitution; c.Any sex related offense; d.Alcohol offense; e.Drug offense; f.Fraud; and g.Gambling. 3) Within the last three years received a conviction for any of the following offenses (unless the five year felony rule applies): a.DUI; b.Reckless driving; c.Hit and run; d.Vehicular homicide; e.Serious injury by vehicle; f.Suspended driver's license; g.Road rage; and, h.Overcharging a passenger. 4) Within one year of the application for a driver's permit received a conviction for either bad checks or four or more moving traffic violations under either state or local or federal law. At the time the application is filed the applicant shall pay to the Commission the sum of TWETY-FIVE (25) dollars. § 6-7-19. SAME--APPROVAL OR REJECTIO; HEARIG UPO REJECTIO. The Sheriff's Department upon consideration of the application and the reports and certificate required to be attached thereto, as required by § 6-7-17 and 6-7-18, shall approve or reject the application. If the application is rejected, the applicant shall be entitled to a hearing before the Commission at which he may offer evidence why his application should be reconsidered. § 6-7-20. ISSUACE; COTETS; TERM; REEWAL; DISPLAY. Upon approval of an application for a taxicab driver's permit, the Sheriff's Department shall issue a permit to the applicant which shall bear the name, address, color, weight, height, age, color of hair and eyes, signature and photograph of the applicant. Such permit shall be in effect for the remainder of the calendar year. A permit for each calendar year thereafter shall be issued upon the payment of such fee as may be prescribed annually by the Commission unless the permit for the preceding year has been revoked. Every driver licensed under this article shall post his driver's permit in such a place as to be in full view of all passengers while such driver is operating a taxicab. Attachment number 1 \nPage 10 of 16 Item # 24 § 6-7-21. SUSPESIO AD REVOCATIO. Should any driver of a taxicab be arrested and charged with a violation of any provision of this Code, O.C.G.A., or other ordinance of Augusta-Richmond County, the Sheriff's Department may require such driver to cease operating or driving any taxicab in Augusta-Richmond County for a period not to exceed ten days. Should such driver be convicted of violating any of such provisions of this Code or other ordinances, the Sheriff's Department may revoke such driver's permit and require that such permit be deposited with the Sheriff's Department, which action, however, is subject to appeal by the driver to the Commission. In addition, in the case of a conviction of a violation of any of such provisions of this Code or other Augusta-Richmond County ordinances, the Magistrate Court judge may suspend such driver's permit for a period not to exceed thirty days, and in aggravated cases, may revoke such driver's permit. § 6-7-22. APPEARACE OF DRIVER. A taxicab driver shall maintain a clean, neat personal appearance at all times while under duty. (a) Dress code. Drivers shall be clean in person and dress at all times. The following standards apply: 1) Drivers must wear shoes, sneakers, or sandals but no flip-flops or shower shoes. 2) Shirts and dresses must have either short or long sleeves and cover the torso so that the breast, buttock and stomach are covered. 3) Pants, skirts, dresses and shorts shall be no shorter than two inches above the knee and any slits on such clothing shall reach no further up the leg. 4) All clothing shall be opaque such that no body part required to be covered by subparagraphs (1) and (2) will be visible. 5) A driver while operating a vehicle for hire is not to smoke or play a radio or tape player if objected to by a passenger. § 6-7-23. PROHIBITED ACTIOS BY DRIVER. It shall be a violation of this article for any driver of a taxicab to solicit business for any hotel or to attempt to divert patronage from one hotel to another. Neither shall such driver engage in selling intoxicating liquors or solicit business for any house of ill repute or use his vehicle for any purpose other than the transporting of passengers and their baggage. § 6-7-24. TAXIMETERS REQUIRED. All taxicabs operated under the authority of this article shall be equipped with taximeters fastened to the taxi in front of the passengers, visible to them at all times, day and night; and, after sundown, the face of the taximeter shall be illuminated. Such taximeter shall be operated mechanically by a mechanism of approved design and construction, driven either from the transmission or from one of the front wheels by a flexible and permanently attached driving mechanism. All meters in use shall be sealed at all points and connections which, if manipulated, would affect their correct reading and recording. Each taximeter shall have thereon a flag to denote when the vehicle is employed and when it is not employed, and it shall be the duty of the taxi driver to throw the flag of such taximeter into a non-recording position at the termination of each trip. Such taximeters shall be subject to inspection every six (6) months by the License and Inspection division. Any license inspector or any officer of the Sheriff's department is hereby authorized, either on complaint of any person or without any such complaint, to inspect any such taximeter, at any time, and upon discovery of any inaccuracy therein to notify the person Attachment number 1 \nPage 11 of 16 Item # 24 operating such taxicab to cease operation immediately. Written notice shall also be sent to the person operating such taxicab to cease operation. Thereupon such taxicab shall be kept off the streets and highways until the taximeter is repaired or replaced and in the required working condition. All taximeters shall be installed, properly connected and repaired as prescribed by the manufacturer of such meter. § 6-7-25. IDETITY LIGHT REQUIRED. Every taxicab shall be equipped with an identity light attached to the top of such taxicab. The light may be bolted on or magnetically attached. Such identity light shall be constructed in one (1) unit consisting of an illuminated place or cylinder upon which is printed the company's name, taxi, for hire or the present identification lights of the taxicab. The overall dimensions of such identity light shall not exceed six (6) inches in height by twenty (20) inches in length. The lights of the identity light shall be connected to a contact switch attached to the taximeter, and such contact switch shall operate automatically to illuminate such identity light when the taximeter is not in operation indicating that the taxicab contains no passengers and to extinguish such light when the taximeter is in operation. It shall be unlawful to knowingly drive or operate any taxicab with such identity light illuminated while carrying passengers for compensation; and it shall be unlawful to drive, operate or be in charge of the taxicab unless such identity light is illuminated when such taxicab is for hire. § 6-7-26. SERVICE REQUIRED--GEERALLY. All persons engaged in the taxicab business in Augusta-Richmond County operating under the provisions of this article shall render efficient service to the public. Holders of licenses hereunder shall maintain a central place of business and keep the same open twenty-four hours a day for the purpose of receiving calls and dispatching cabs. They shall answer calls received by them for services inside Augusta-Richmond County as soon as they can do so, and if such services cannot be rendered within a reasonable time they shall then notify the prospective passengers how long it will be before the call can be answered. Any licensee who shall refuse to accept a call anywhere in Augusta-Richmond County at any time when such holder has available cabs, or who shall fail or refuse to give service, shall be deemed a violator of this article and the certificate or license granted to such holder may be revoked, in the discretion of the Commission. § 6-7-27. MISCELLAEOUS REQUIREMETS AD PEALTIES . (a) A driver shall take the most direct route to a passenger's destination unless otherwise authorized or directed by the passenger. (b) A taxicab driver shall not refuse to accept a passenger unless the passenger is obviously intoxicated or dangerous. (c ) No driver shall refuse to accept a passenger solely on the basis of that passenger's or perception of that passenger's race, color, creed, religion, sex, domestic relationship status, parental status, familial status, sexual orientation, national origin, gender identity, age, or disability. (d) It shall be unlawful for any driver or company to operate any taxicab which is not insured in the amounts required. (e) No taxicab shall be permitted to carry nonpaying passengers while transporting a paying passenger except for the purpose of new driver training. Attachment number 1 \nPage 12 of 16 Item # 24 (f) It shall be unlawful for a driver to operate the vehicle in a manner which threatens a passenger or anyone else or to threaten or otherwise abuse a passenger or for any passenger to abuse a driver, and it shall also be unlawful for a driver to discharge any passenger before reaching the passenger's destination unless the driver has a reasonable belief that the passenger is dangerous or unless street conditions do not permit a safe discharge. (g) No television sets may be operated in the driving compartment area of a moving taxicab. (h) Drivers and companies shall be prohibited from refusing to display to law enforcement officers any information required by this article, and shall be prohibited from failing to cooperate with inspectors in performing their duties. (i) Companies operating vehicles for hire shall be prohibited from allowing such vehicles to be operated by persons not holding valid driver permits. (j) Drivers shall not be required to carry more than $15.00 in change. (k) It shall be unlawful for any driver to carry a number of passengers that exceeds the seating capacity of the vehicle for hire according to the vehicle manufacturer's specifications. § 6-7-28. CHARGES. (a) No owner or driver of a taxicab business tax certified to operate in Augusta-Richmond County shall charge a greater sum for the use of a taxicab than in accordance with the rates shown on the rate card displayed in the taxi and approved by the Commission. (b) The taxicab rates that may be charged in Augusta-Richmond County shall be on file in the office of the Commission and available to the public at any time during regular office hours of the Commission and are hereby adopted and incorporated by reference thereto as fully as if set out in length herein. § 6-7-29. RECEIPT. The driver of any taxicab shall, upon demand by any passenger, render to such passenger a receipt for the amount charged, either by a mechanically printed receipt or by a handwritten receipt on which shall appear the name of the owner, business tax certificate number or company identification number of the cab, amount of meter reading or charges, distance traveled, and the date of the transaction. § 6-7-30. PAYMET OF FARE BY PASSEGER REQUIRED. It shall be unlawful for any person to refuse to pay the legal fare of any of the vehicles controlled by this article after having hired the same, and it shall be unlawful for any person to hire any vehicle as herein defined and regulated with intent to defraud the person from whom such person has hired the vehicle of the value of such service. § 6-7-31. SOLICITATIO OF PASSEGERS--REGULATED--GEERALLY. (a) No taxicab driver shall solicit passengers for a taxicab except when sitting in the driver's compartment of such taxicab or while standing immediately adjacent to the curb side thereof. The driver of any taxicab shall remain in the driver's compartment or immediately adjacent to his vehicle at all times when such vehicle is upon the public street; except that, when necessary, a driver may be absent from his taxicab for not more than fifteen (15) consecutive minutes; and, provided, further, that nothing herein contained shall be held to prohibit any driver from alighting to the street or sidewalk for the purpose of assisting passengers into or out of such vehicle. Attachment number 1 \nPage 13 of 16 Item # 24 (b) No driver shall solicit patronage in a loud or annoying tone of voice or by sign or in any manner annoy any person or obstruct the movement of any persons, or follow any person for the purpose of soliciting patronage. § 6-7-32. SAME--AT TERMIALS OF OTHER COMMO CARRIERS. No driver, owner or operator of any taxicab shall solicit passengers at the terminal of any other common carrier nor at any intermediate points along any established route of any other common carrier in Augusta-Richmond County. § 6-7-33. RECEIVIG, DISCHARGIG PASSEGERS. Drivers of taxicabs shall not receive or discharge passengers in the roadway but shall pull up to the right-hand sidewalk as nearly as possible, or, in the absence of a sidewalk, to the extreme right-hand side of the street and there receive or discharge passengers, except upon one-way streets, where passengers may be discharged at either the right-hand or left-hand sidewalk or side of the street in the absence of a sidewalk. § 6-7-34. ADDITIOAL PASSEGERS. No taxicab driver who has been engaged by a passenger shall permit any other person to occupy or ride in such taxicab unless the person first employing the taxicab shall consent to the acceptance of additional passengers. No charge shall be made for an additional passenger to the same point of destination, but when the additional passenger rides beyond the first point of destination, such passenger shall pay for the additional distance traveled. (on-paying passengers. Drivers shall not transport non-paying passengers while transporting a paying passenger except for the purpose of driver training.) § 6-7-35. UMBER OF PASSEGERS LIMITED. No taxicab driver shall permit more persons to be carried in a taxicab as passengers than the rated seating capacity of his taxicab as stated in the certificate for such vehicle issued by the license and inspection department. A child in arms shall not be counted as a passenger. § 6-7-36. HAULIG COTRACT PASSEGERS PERMITTED. Nothing contained in this article shall be construed to prohibit persons licensed under the provisions of this article to engage in the business of hauling contract passengers, persons hauled for a weekly or monthly compensation, from their homes to their places of employment, provided that such business tax certificate holders comply with the provisions of this article. § 6-7-37. TAXI STADS-OPE STADS. (a) The Commission may establish open stands in such places upon the streets of Augusta- Richmond County as deemed necessary. The Commission shall not create an open stand without taking into consideration the need for such stands by the companies and the convenience to the general public. The Commission shall prescribe the number of cabs that shall occupy such open stands. The Commission shall not create an open stand where such stand would tend to create a traffic hazard. (b) Open stands shall be used by the different taxicab drivers on a first come first served basis. The driver shall pull in to the open stand from the rear and shall advance forward as the cabs Attachment number 1 \nPage 14 of 16 Item # 24 ahead pull off. Drivers shall stay within five feet of their cabs; they shall not solicit passengers or engage in loud or boisterous talk while at an open stand. Nothing in this article shall be construed as preventing a passenger from boarding the cab of his choice which is parked at open stands. § 6-7-38. SAME--OCCUPACY BY OTHER VEHICLES. Private or other vehicles for hire shall not at any time occupy the space upon the streets that has been established under the provisions of this article as either open stands or assigned (call box) stands. § 6-7-39. TELEPHOE DIRECTORY LISTIG REQUIRED. All persons engaged in taxicab businesses in Augusta-Richmond County operating under the provisions of this article shall have a telephone listed in "YP - The Real Yellow Pages" telephone directory for Augusta-Richmond County in the name of their taxi company or business. § 6-7-40. ADVERTISIG O OR I TAXICABS. Subject to the rules and regulations of the Commission, it shall be lawful for any person owning or operating a taxicab or motor vehicle for hire to permit advertising matter to be affixed to or installed in or on such taxicabs or motor vehicles for hire subject to the payment of the required fee therefore. § 6-7-41. MAIFEST. (a) Every taxicab business tax certificate holder shall maintain a daily manifest upon which are recorded all trips made each day, showing time and place of origin and destination of each trip and amount of fare. The forms for such manifest shall be of a character approved by the Director of Planning & Development. (b) Every taxicab business tax certificate holder shall retain and preserve all manifests in a safe place for at least the calendar year next preceding the current calendar year, and such manifests shall be available to the sheriff's department and/or license and inspection department. § 6-7-42. RECORDS AD REPORTS--GEERALLY. (a) Every licensee under the provisions of this article shall keep accurate records of receipts from operations, operating and other expenses, capital expenditures, and such other operating information as may be required by the Planning & Development Department. Every such licensee shall maintain the records containing such information and other data required by this article at a place readily accessible for examination by the Commission. § 6-7-43. RIGHT OF SUSPESIO BY PLAIG & DEVELOPMET LICE SIG DIVISIO, SHERIFF’S DEPARTMET; REVOCATIO. The Sheriff’s Department and the Planning & Development Department shall have the right to immediately suspend, for cause, any business tax certificate issued under this chapter whenever a person, firm or corporation doing business shall deviate from the normal operation for which the business tax certificate was obtained or fails in performance to meet the required regulations as set forth by this code; or violates any law or ordinance of the United States, or the state or Augusta-Richmond County, in pursuance of such business conducted under such business tax certificate; or when it shall be proven before the Planning & Development Department that there is a violation of a nuisance law; or when the health, morals, interests and convenience of the Attachment number 1 \nPage 15 of 16 Item # 24 public demand the suspension of such business tax certificate. The Planning & Development Department shall report the suspension of such business tax certificate to the next regular or called meeting of the Commission, and shall provide the licensee with at least three (3) days' notice of said meeting, at which meeting the licensee may make such showing as he/she may deem proper. After a hearing, Commission shall either continue the suspension, place the license on probation, permanently revoke the license, or restore the license such that it remains in full force. § 6-7-44. PEALTY FOR VIOLATIO OF ARTICLE. All persons, firms or corporations failing to comply with the mandatory provisions of this article or doing any act prohibited in this article shall be guilty of an offense, and, upon trial as a misdemeanor and conviction, shall be punished as provided in § 1-6-1 of this Code. Attachment number 1 \nPage 16 of 16 Item # 24 Commission Meeting Agenda 4/2/2013 5:00 PM Augusta Public Transit FTA Repayment Department:Augusta Public Transit Caption:Discuss the responsibility of the Finance and Procurement Departments in association with the approved Sec. 5307 Augusta Public Transit grant repayment between the Federal Transit Administration (FTA) and Augusta, Georgia for Capital purchase of engines. (Requested by Commissioner Marion Williams) Background:In 2009 APT ordered three replacement engines from Cummings, Inc. Cummings was listed as a sole source provider for this purchase on the requision submitted by the former director of APT. Because of this no competitive bids were obtained. The engines were received and paid for in 2010. While Cummings was the "authorized supplier" for Daimler Bus manufacturer they were not the"sole source" provider of the engines. The lack of competitive bids resulted in a finding in the 2010 audit. Analysis:In 2011 the FTA contacted APT concerning this finding. This issue was brought to the comission during 2012. APT has been negotiating with the FTA since that time to correct this finding . FTA had agreed to allow us to purchase qualifying equipment as the grant expenditure instead of the engines. On March 13th,2013 APT was notified that FTA is now requiring reimbursement of these funds to close the grant. Payment is due March 20,2013. Financial Impact:Augusta Public Transit will have to repay $80,000 to FTA. Alternatives:If not approved this may affect future FTA funding. Recommendation:Approve the repayment. Funds are Available in the Following Accounts: Funds available general fund contingency fund. Cover Memo Item # 25 REVIEWED AND APPROVED BY: Cover Memo Item # 25 Attachment number 1 \nPage 1 of 2 Item # 25 Attachment number 1 \nPage 2 of 2 Item # 25 Attachment number 2 \nPage 1 of 1 Item # 25 Commission Meeting Agenda 4/2/2013 5:00 PM Special Event License Department:Planning & Development Caption:Discussion: A request by Thomas Jastrom for a Special Event License Liquor, Beer & Wine to be used in connection with T Bonz Banquet Hall located at 2860 Washington Rd. Masters Week 4/11/13 thru 4/14/13. There will be Sunday Sales. District 7. Super District 10. (No recommendation from Public Services Committee March 25, 2013) Background:They request this license every year. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $240.00 Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 26 Attachment number 1 \nPage 1 of 1 Item # 26 Commission Meeting Agenda 4/2/2013 5:00 PM Commission Goals and Objectives Department:Clerk of Commission Caption:Motion to approve 2013 Commission goals and objectives as presented. (Approved by Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 27 Attachment number 1 \nPage 1 of 2 Item # 27 Attachment number 1 \nPage 2 of 2 Item # 27 Commission Meeting Agenda 4/2/2013 5:00 PM Early Retirement Incentives Department:Clerk of Commission Caption:Motion to approve tasking the Administrator to bring back in 60 days the parameters of a potential early retirement system with incentives for consideration after which an actuarial study can be performed to determine the costs.(Approved by Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 28 Attachment number 1 \nPage 1 of 1 Item # 28 Commission Meeting Agenda 4/2/2013 5:00 PM Employee to Recruit Retail Businesses Department:Clerk of Commission Caption:Motion to approve tasking the Administrator to develop a plan to either bring an additional employee on board or to come back with a way to potententially contract with a consultant to recruit retail businesses for those areas of Augusta not served by the Downtown Development Authority. (Approved by Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 29 Attachment number 1 \nPage 1 of 1 Item # 29 Commission Meeting Agenda 4/2/2013 5:00 PM Review Findings of NERA Disparity Study Department:Clerk of Commission Caption:Motion to approve Commission review of its committment to the DBE Program and determine what steps are necessary to move the goals forward for DBE/Small Business Program. (Approved by Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 30 Attachment number 1 \nPage 1 of 1 Item # 30 Commission Meeting Agenda 4/2/2013 5:00 PM Small Business Opportunity Progam Department:Clerk of Commission Caption:Motion to approve tasking the Administrator and the DBE Coordinator in formulating a plan to maximize the utilization of the Small Business Opportunity Program for Augusta Procurements by ensuring that all data to support a future disparity study is being collected and maintained. A strategic plan designed to accomplish this task needs to be submitted to the Administrative Services Committee no later than June 30, 2013. (Approved by Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 31 Attachment number 1 \nPage 1 of 1 Item # 31 Commission Meeting Agenda 4/2/2013 5:00 PM Ordinance regarding conflict of interest and ethics violations Department:Clerk of Commission Caption:Discuss changing the ordinance that deals with conflict of interest and ethics violations. (No recommendation from Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 32 Commission Meeting Agenda 4/2/2013 5:00 PM Rotating Times for All Committee Meetings Department:Clerk of Commission Caption:Approve rotating the scheduled time for all committee meetings. (No recommendation from Administrative Services Committee March 25, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 33 Attachment number 1 \nPage 1 of 1 Item # 33 Commission Meeting Agenda 4/2/2013 5:00 PM Motion to Approve Effingham County Extended Care Facility Shelter Agreement Department:Fire Department Caption:Motion to approve Effingham County Extended Care Facility Shelter Agreement. (Approved by Public Safety Committee March 25, 2013) Background:In approximately 1999, ECECF had a mandatory evacuation and did not have a plan/agreement with how to deal with such circumstances. Since that time, there has been an agreement for ECECF to use the Bernie Ward Center as a Shelter in the event of a mandatory evacuation. This is a renewal of that agreement. Analysis: Financial Impact: Alternatives:Deny Recommendation:Approve Funds are Available in the Following Accounts: None necessary REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 34 March 18, 2013 This agreement is made between Effingham County Extended Care Facility of Springfield, Georgia (“ECECF”) and Augusta, Georgia. Augusta, Georgia agrees to provide a shelter for residents from the facility during a mandatory evacuation. The Shelter will be located at the Bernie Ward Community Center, 1935 Lumpkin Road, Augusta, Georgia. ECECF agrees to defend, indemnify, and hold harmless Augusta, Georgia for any claims arising out of the use of the Shelter. ECECF will provide all materials necessary to operate the Shelter, including but not limited to: Transportation to and from the Shelter for all residents; Professional supportive staff to compensate the number of residents sheltered; Dietary, Housekeeping, Maintenance and Administration Staff; and Any needed medical supplies, oxygen, medicine, bandages, etc. ___________________________ ___________________________ Deke Copenhaver Michael W. Murphy, EMHP Mayor, Augusta, Georgia Environment of Care Manager Date ______________________ Date _______________________ Attest: _____________________ Clerk of Commission Attachment number 1 \nPage 1 of 1 Item # 34 Commission Meeting Agenda 4/2/2013 5:00 PM Issue Water And Sewer Revenue Bond - Series 2013 Department:Finance and Utilites Caption:Motion to authorize the Finance and Utility departments to begin the process for issuing approximately $20,000,000 in taxable bonds in order to meet the debt service reserve requirements for the existing 2004 and 2007 Water and Sewerage Bonds, with such bonds to be issued through a competitive bid process with Murray Barnes Finister LLP serving as bond/disclosure counsel. (Approved by Finance Committee March 25, 2013) Background:Augusta has two outstanding water and sewerage bond issues from 2004 and 2007. The debt service reserve requirements for the 2004 and 2007 bonds were funded with debt service reserve surety bonds. The master bond resolution under which these two series of bonds were issued provides that if the ratings of the provider of the surety bonds falls below the rating on the 2004 and 2007 bonds, the debt service reserve fund must be funded with cash over a 24-month period or with a debt service reserve surety bond having a “AAA” rating. There are no providers of surety bond policies that meet the “AAA” rating requirement of the master bond resolution. Consequently, the debt service reserve fund must be funded with cash. Prior to the issuance of the 2012 bonds, Dianne McNabb, Augusta’s financial advisor, explained to the Commission that a combination of the Utilities continued positive bond rating and the probable downgrade of the surety bond provider might trigger a need for a cash reserve. The total reserve requirement is approximately $28,000,000. Currently, the debt service reserve fund contains $8 million in addition to the 2004 and 2007 debt service reserve surety bonds. The reserve must begin to be funded April 1, 2013. Utilities has sufficient other funds to make the monthly payments necessary through the July 1, 2013 payment, provided AUD can be reimbursed these monthly payments. If moving forward with the bonds is approved, in addition to this motion, the Commission will be asked to take action in June, 2013 (June 4 Commission meeting) to approve a parameters resolution and again in July, 2013 (July 16 Commission meeting) to approve the final pricing of the bonds. .The reserve may be eliminated in whole or in part if the Commission elects to refund the 2004 and/or 2007 bonds in Cover Memo Item # 35 future.. This is an industry wide issue that was created with the financial crisis in 2008. Prior to the financial crisis it was a cost effective industry practice to purchase “bond insurance” to improve the bond rating and thereby reduce the interest costs of bonds. Analysis:The issuance of revenue bonds to fund the reserve requirements for the Water and Sewer Revenue Bonds Series 2004 adn 2007 is both econmically feasable and fiscally prudent. Financial Impact:Water and Sewer is an enterprise fund and debt service will be funded from operation. Alternatives:A) Bond/borrow the necessary funds for the reserve. B) Fund the reserve fromt he General Fund. C) Default on the obligations under the existing bonds. Recommendation:Authorize the financing team to take the necessary steps to issue the bonds Funds are Available in the Following Accounts: Debt service will be funded by operations REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 35 Commission Meeting Agenda 4/2/2013 5:00 PM CADI Program Department: Caption:Discuss the Downtown Development Authority's CADI Program. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 36 Commission Meeting Agenda 4/2/2013 5:00 PM Purchase of Two 250kw Emergency Generators for Installation at Water Facilities (Bid Item 12-224). Department:Utilities Caption:Motion to approve purchase of two 250kw emergency generators through bid item 12-224 Diesel Generator Set for Emergency Standby (250kw). (Approved by Engineering Services Committee March 25, 2013) Background:The Utilities Department included in the 2012 budget the purchase of a 250kw emergency generator to provide standby power for the Goodrich Street Raw Water Pumping Station. We prepared the specifications for the required unit and the Augusta Procurement Department received bids for this item on December 7, 2012. The bid tabulation prepared by the Procurement Department is attached which shows the low bidder as Cummins Power South at $62,373.76. While preparing specifications for a second generator for use at Groundwater Plant 1, we determined that the same generator was required. With the permission of the Procurement Department we contacted the low bidder and asked if they would honor the bid price for a second unit. Cummins Power South has provided the attached letter confirming that a second unit can be purchased for the bid price. Analysis:The generator unit offered by the low bidder, Cummins Power South, meets our requirements for providing emergency standby power for both the Goodrich Raw Water Pumping Station and Groundwater Treatment Plant #1. Purchasing two of these units will provide the benefit of using identical equipment at both locations thereby simplifying operator and maintenance training as well as reducing needed spare parts inventory. Financial Impact:$62,373.76 from 506043510-5425110 for Raw Water Pumping Station; $62,373.76 from 506043540-5422510 for Groundwater Treatment Plant #1 Alternatives:1) Purchase both units through bid item 12-224; 2) Purchase one unit through bid item 12-224 and readvertise using the same specifications for the second unit.Cover Memo Item # 37 Recommendation:We recommend that we proceed with the purchase of two of the units provided by the low bidder for bid item 12-224 at a unit cost of $62,373.76 for a total cost of $124,747.52. Funds are Available in the Following Accounts: $62,373.76 from 506043510-5425110 $62,373.76 from 506043540-5422510 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 37 Attachment number 1 \nPage 1 of 1 Item # 37 Attachment number 2 \nPage 1 of 1 Item # 37 Invitation to Bid Sealed bids will be received at this office on Friday, December 7, 2012 @ 11:00 a.m. for furnishing: Bid Item 12-224 Diesel Generator Set for Emergency Standby (250kw) for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 30, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle November 8, 15, 22, 29, 2012 Metro Courier November 14, 2012 cc: Tameka Allen Deputy Administrator Tom Wiedmeier Utilities Department Ellie Hazel Utilities Department Revised: 8/15/2011 Attachment number 3 \nPage 1 of 1 Item # 37 Attachment number 4 \nPage 1 of 4 Item # 37 Attachment number 4 \nPage 2 of 4 Item # 37 Attachment number 4 \nPage 3 of 4 Item # 37 Attachment number 4 \nPage 4 of 4 Item # 37 Attachment number 5 \nPage 1 of 1 Item # 37 Commission Meeting Agenda 4/2/2013 5:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular & Special Called Meetings held March 19, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 38 Commission Meeting Agenda 4/2/2013 5:00 PM District 3 appointments Department: Caption:Motion to approve the appointment of Cleveland O'Steen to the ARC Citizens Small Business Advisory Council representing District 3. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 39 Attachment number 1 \nPage 1 of 1 Item # 39 Commission Meeting Agenda 4/2/2013 5:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 40