Loading...
HomeMy WebLinkAbout2013-03-19-Meeting Agenda Commission Meeting Agenda Commission Chamber 3/19/2013 5:00 PM INVOCATION: Rev. Arthur Cutler, Pastor, United One Way Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Georgia Regents University A. Recognition of Georgia Regents University Department of Military Science: Instructor of the Year for the U.S. Army ROTC program - Capt. Pedro Rivera Noncommissioned Officer of the Year– SFC Reyes. (Requested by the Mayor's Office) Attachments Five (5) minute time limit per delegation DELEGATIONS B. Mr. Sam Olens, Attorney General. RE: Congratulate the Augusta Commission on their compliance of the revised Georgia Open Meetings Law; and the promotion of a statewide food drive. Attachments C. Mr. Byrd Warlick, Attorney, Downtown Development Authority, regarding the renewal of the Business Improvement District. Attachments D. Ms. Denice Traina on behalf of Augusta Interfaith Coalition regarding transportation. Attachments CONSENT AGENDA (Items 1-35) PLANNING 1. FINAL PLAT – HAYNE’S STATION PHASE 2A – S-818-II-A – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group, on behalf of COEL Development Co., Inc., requesting final plat approval for Hayne’s Station Phase 2A. This residential subdivision is located at Hattan Court at Rosland Circle and contains 41 lots Attachments 2. SA-46 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. Attachments 3. SA-47 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Article 1, Section 104 of the Land Subdivision Regulations for Augusta, Georgia to exempt certain plats and subdivisions where no new streets or utilities are required per O.C.G.A. 15-6-67-3(d). Attachments 4. SPA-09 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Site Plan Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. Attachments 5. Z-13-08 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Rex Augusta LLC, on behalf of Minette Matthews Hatcher, requesting a Special Exception for residential use in a P-1 (Professional) Zone per Section 20-2(b) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately .16 acres and is known as 1516 Monte Sano Avenue. Tax Map 044-1-211-00-0) DSTRICT 2 Attachments 6. Z-13-09 - A petition by Rex Augusta LLC, on behalf of Evans Community Baptist Church, requesting a request for concurrence with the Augusta Georgia Planning Commission to approve a Special Exception for residential use in a P-1 (Professional) Zone to convert an existing bed and breakfast facility into an apartment per Section 20-2(b) Attachments of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately .20 acres and is known as 334 Greene Street. (Tax Map 047-4-088-00-0) DISTRICT 1 7. Z-13-10 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Shauntisha Williams-Powell, on behalf of Sadie L. Williams, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 1.0 acre and known under the present numbering system as 3938-B Bath Edie Road. (Tax Map 189-0-020-02-0) DISTRICT 8 Attachments 8. Z-13-11 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Lionel Prather, on behalf of Georgia Bank and Trust, requesting a change of zoning from Zone A (Agriculture) to Zone LI (Light Industry) affecting property containing approximately 3.0 acres and is known as 711 Scott Nixon Memorial Drive. (Tax Map 015-0-005-01-0) DISTRICT 3 Attachments 9. Z-13-13 - A petition by George Brown requesting a change of zoning from Zone A (Agriculture) and Zone HI (Heavy Industry) to Zone A (Agriculture) affecting property containing 3.13 acres and known as 3911 Bath Edie Road (Tax Map 189-0-012-00-0) DISTRICT 8 Attachments 10. ZA-R-221 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 28-B-5(Prohibited Signs) and 28-B-13 (Enforcement and Penalties). Attachments 11. ZA-R-222 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting from Section 2 – Definitions – Travel Trailers and Travel Trailer Parks, Section 7 –Special Exception for recreational vehicle park and Section 22 – General Business – Travel Trailer Park. Attachments 12. ZA-R-223 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding a Section 28-E – Recreational Vehicle Parks. Attachments 13. ZA-R-224 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 35-8 – timeline for re-submittal of a defeated zoning petition. Attachments PUBLIC SERVICES 14. Motion to approve New Ownership Application: A. N. 13 - 04: request by Manuel C. Reyes for an on premise consumption Liquor, Beer and Wine license to be used in connection with Las Juntas DBA Los Cabos Mexican Restaurant located at 920 Baker Ave. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee March 11, 2013) Attachments 15. Motion to approve a petition authorizing the filing of grant applications with the U. S. Department of Transportation, the Georgia Department of Transportation and the South Carolina Department of Transportation for transportation funds. (Approved by Public Services Committee March 11, 2013) Attachments 16. Motion to approve funding for MACH Academy in the amount of $25,000 from the contingency fund for the next 6-months and monitor their expenditures during that period and review the matter again at the end of 6-months for consideration of additional funding. (Approved by Public Services Committee March 11, 2013) Attachments 17. Motion to approve tasking the Administrator to meet with Paul Simon to develop a proposal between First Tee and the Augusta Municipal Golf Course with all details to be brought back to the Commission. (Approved by Public Services Committee March 11, 2013) Attachments 18. Motion to approve the Sec. 5311 Rural Transit grant application Attachments between the Georgia Department of Transportation (GDOT) and Augusta, Georgia using American Recovery & Reinvestment ACT (ARRA) Funds. (Approved by Public Services Committee March 11, 2013) ADMINISTRATIVE SERVICES 19. Motion to approve a Memorandum of Agreement (MOA) with the Augusta Housing Authority and the State Historic Preservation Office (SHPO) and authorize the mayor to execute the same and any other forms related to the environmental review of the Cherry Tree Crossing Redevelopment Project. (Approved by Administrative Services Committee March 11, 2013) Attachments PUBLIC SAFETY 20. Motion to approve Mutual Aid Agreement with Georgia Emergency Management Agency. (Approved by Public Safety Committee March 11, 2013) Attachments 21. Motion to approve allowing the Augusta Fire Department to contract with Titus Sports to provide peer fitness training as it relates to the Augusta Fire Department's Wellness & Occupational Fitness Program. (Approved by Public Safety Committee March 11, 2013) Attachments 22. Motion to approve Addendum to Sungard Contract to bring it into compliance with Augusta Procurement Regulations. (Approved by Public Safety Committee March 11, 2013) Attachments FINANCE 23. Motion to approve Public Official Liability Insurance with Landmark American Insurance Company, current carrier, for a premium charge of $64,948 (same premium charge as 2012) for policy period April 19, 2013 to April 19, 2014. (Approved by Finance Committee March 11, 2013) Attachments 24. Motion to approve a request from the CSRA Alliance for Fort Gordon, Inc. regarding the reestablishment of funding in the amount of $25,000 on an annual basis. (Approved by Finance Committee March 11, Attachments 2013) 25. Motion to approve a request from the Garden City Rescue Mission for a refund of 2012 property taxes. (Approved by Finance Committee March 11, 2013) Attachments 26. Motion to approve the transfer of the below listed City owned properties for the purpose of selling to potential buyers for the market/tax assessed value. (Approved by Finance Committee March 11, 2013) (1) 922 Boyd Lane (2) 2854 Pineview Road (3) 1040 Tenth Street (4) 706 Walton Way (5) 708 Walton Way (6) 714 Walton Way (7) 720 Walton Way Attachments ENGINEERING SERVICES 27. Motion to approve Change Order # 1 to the existing construction contract in the amount of $289,920.74 to Blair Construction for the additional work to complete the water line installation along Range Road into the Gordon Lakes Golf Club in Fort Gordon which will improve the redundancy in that area and fire protection. (Approved by Engineering Services Committee March 11, 2013) Attachments 28. Motion to approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. Bid Item 12- 227. (Approved by Engineering Services Committee March 11, 2013) Attachments 29. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section “Three C.” (Approved by Engineering Services Committee March 11, 2013) Attachments 30. Motion to approve an Option for the purposes of acquiring a Right-of-Attachments Way between Myong Cha Mosely, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, 0.018 acre (780.20 sq. ft.) in fee simple and 0.012 acre (539.73 sq. ft.) of permanent construction & maintenance easement, more or less, on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4632 Windsor Spring Road, private, at the purchase price of $750.00. (Approved by Engineering Services Committee March 11, 2013) 31. Motion to approve an Option for the purposes of acquiring a Right-of- Way between First Advent Christian Church, as owner, and Augusta, Georgia, as optionee, in connection with the Marks Church Road Reconstruction Project, 0.137 acre (5,953.62 sq. ft.) in fee simple and N/A acre of permanent construction & maintenance easement, more or less; and 5,630.77 sq. ft. of temporary construction easement, more or less, on Project Marks Church Road Reconstruction, from property located at: 1263 Marks Church Road, private, at the purchase price of $21,500.00. (Approved by Engineering Services Committee March 11, 2013) Attachments PETITIONS AND COMMUNICATIONS 32. Motion to approve the scheduling of the Tuesday, April 2, 2013 regular meeting of the Commission. Attachments 33. Motion to approve the minutes of the regular & Special Called Meetings held March 5 and Special Called meeting March 11, 2013. Attachments APPOINTMENT(S) 34. Motion to approve the appointment of Grey Murray to the Augusta Aviation Commission and Gary D. Trammell to the ARC Planning Commission representing District 3 effective April 1, 2013. Attachments 35. Motion to approve the appointment of Rev. Melvin Ivey to the ARC Planning Commission representing District 9 effective April 1, 2013. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/19/2013 AUGUSTA COMMISSION REGULAR AGENDA 3/19/2013 (Items 36-44) PLANNING 36. Z-13-12 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by Larry Ennis requesting a change of zoning from Zone A (Agriculture) to P-1 (Professional) affecting property containing approximately 1.03 acres and is known as 1906 Phinizy Road. (Tax Map 144-0-010-00-0) DISTRICT 6 Attachments PUBLIC SERVICES 37. Motion to approve contract between Augusta, GA and Mead & Hunt, Inc. on behalf of the Augusta Aviation Commission for Aviation Consulting Services at Augusta Regional Airport at Bush Field. Attachments FINANCE 38. Motion to approve the replacement of 41 Public Safety Vehicles for the Sheriff’s Office for 2013. (No recommendation from Finance Committee March 11, 2013) Attachments 39. Motion to approve a Resolution in support of amending local legislation to provide for salary increases for Richmond County Civil and Magistrate Court Judges. (No recommendation from Finance Committee March 11, 2013) Attachments ENGINEERING SERVICES 40. Discuss 2013 Solid Waste Contract Subcontractors. (Requested by Commissioner Marion Williams) Attachments Upcoming Meetings www.augustaga.gov 41. Motion to approve a contract with Augusta Quality Lawn care with information to be provided regarding a scope of work and the approximate number of lots to be cleaned on a daily/weekly/monthly basis. (No recommendation from Engineering Services Committee March 11, 2013) Attachments 42. Motion to approve the GOT Contract and Service Provider contract for the James Brown Blvd Streetscape and authorize the Mayor and Clerk to execute agreements under the direction of the Law Department. (Requested by Commissioner Mary Davis) Attachments APPOINTMENT(S) 43. Motion to approve the recommendation(s) of the Board of Tax Assessors for the reappointment of Tracy Williams and Bill Lee to the BOA for a four-year term. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 44. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 3/19/2013 5:00 PM Invocation Department: Caption:Rev. Arthur Cutler, Pastor, United One Way Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Commission Meeting Agenda 3/19/2013 5:00 PM Georgia Regents University Department: Caption:Recognition of Georgia Regents University Department of Military Science: Instructor of the Year for the U.S. Army ROTC program - Capt. Pedro Rivera Noncommissioned Officer of the Year– SFC Reyes. (Requested by the Mayor's Office) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Commission Meeting Agenda 3/19/2013 5:00 PM Atty. General Sam Olens Department: Caption:Mr. Sam Olens, Attorney General. RE: Congratulate the Augusta Commission on their compliance of the revised Georgia Open Meetings Law; and the promotion of a statewide food drive. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Commission Meeting Agenda 3/19/2013 5:00 PM DDA Business Improvement District Department: Caption:Mr. Byrd Warlick, Attorney, Downtown Development Authority, regarding the renewal of the Business Improvement District. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 1 Item # 4 Commission Meeting Agenda 3/19/2013 5:00 PM Denice Traina Department: Caption:Ms. Denice Traina on behalf of Augusta Interfaith Coalition regarding transportation. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 of 2 Item # 5 Attachment number 1 \nPage 2 of 2 Item # 5 Attachment number 2 \nPage 1 of 1 Item # 5 Commission Meeting Agenda 3/19/2013 5:00 PM Final Plat Hayne's Station Ph 2A Department:Planning Commission Caption: FINAL PLAT – HAYNE’S STATION PHASE 2A – S-818-II-A – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group, on behalf of COEL Development Co., Inc., requesting final plat approval for Hayne’s Station Phase 2A. This residential subdivision is located at Hattan Court at Rosland Circle and contains 41 lots Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6 Commission Meeting Agenda 3/19/2013 5:00 PM SA-46 Department:Planning Commission Caption: SA-46 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Land Subdivision Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Land Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article II Subsection 201(C) C. Written application for approval of a Development Plan shall be made in the office of the Augusta Planning & Development Department by the subdivider or his authorized representative and shall include all information as specified in Article III and elsewhere in these Regulations. SECTION II. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article II Subsection 201(C) C. Written application for approval of a Development Plan shall be made in the office of the Planning Commission by the subdivider or his authorized representative and shall include all information as specified in Article III and elsewhere in these Regulations. Prior to the submission of the Development Plan to the Planning Commission, an electronic Autocad Drawing (DWG) file must be submitted to the Information Technology GIS Division (IT-GIS) for review and approval per the Electronic Submittal Process available online. The DWG will be returned to the submitter once the road names have been approved, addresses have been added, and positional accuracy has been confirmed. This file should be the “official” DWG file and future submittals and changes will need to be incorporated into it. The DWG should be created and maintained per Augusta IT-GIS Digital Data Submission Standards. SECTION III. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article II Subsection 201(D) D. Ten (10) complete sets and eight (8) copies of sheet number one (1) -- sheet showing lot layout and easements -- of the Development Plan shall be filed with the Augusta Planning & Development Department at the time of application. The Augusta Planning & Development Department shall thereafter forward for review such copies as follows: Attachment number 1 \nPage 1 of 5 Item # 7 1. One (1) copies shall be filed with the Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health, if applicable. 7. One (1) copy of sheet number one (1) shall be filed with the Georgia Power Company or Jefferson Electric, whichever is applicable. 8. One (1) copy of sheet number one (1) shall be filed with Georgia Natural Gas 9. One (1) copy of sheet number one (1) shall be filed with Bellsouth. 10. One (1) copy of sheet number (1) shall be filed with Comcast. 11. One (1) copy of sheet number (1) shall be filed with E-911. 12. One (1) copy of sheet number (1) shall be filed with Georgia Power – Transmissions. 13. One (1) copy of sheet number (1) shall be filed with the Augusta Post Office 14. One (1) copy of sheet number (1) shall be filed with the Augusta GIS Dept. 15. One (1) copy shall be retained by the Augusta Planning & Development Department. Seven (7) copies shall be submitted. Once the Development Plan has been reviewed and approved and after hearing by the Planning Commission, the Development Plan shall be stamped in accordance with the approval of the Planning Commission, and the copies shall be distributed as follows: 1. Two (2) copies shall be returned to the applicant at the Pre-Construction conference 2. Three (3) copies shall be retained by the Engineering Department 3. One (1) copy shall be submitted to the NPDES Inspector for inspections purposes 4. One (1) copy shall be retained by the Augusta Planning & Development Department SECTION IV. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article II Subsection 201(D) D. Ten (10) complete sets, one (1) complete PDF file, and eight (8) copies of sheet number one (1) -- sheet showing lot layout and easements -- of the Development Plan shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter forward for review such copies as follows: SECTION V. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article II Subsection 202(B) Attachment number 1 \nPage 2 of 5 Item # 7 B. Eight (8) copies of the Final Plat shall be filed with the Augusta Planning & Development Department at the time of application. The Augusta Planning & Development Department shall thereafter file such copies as follows: 1. One (1) copies shall be filed with the Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineering Department 4. One (1) copy shall be filed with the County Board of Health, if applicable. 5. One (1) copies shall be retained by the Augusta Planning & Development Department. Two (2) mylars and six (6) copies shall be submitted once the Final Plat has been reviewed and approved and after hearing by the Planning Commission and Augusta Commission, the Final Plat shall be stamped in accordance with the approval of the Commission, and the copies shall be distributed as follows: 1. One (1) mylar shall be retained by the Augusta Planning & Development Department 2. One (1) mylar shall be returned to the Developer 3. Two (2) copies shall be retained by the Augusta Planning & Development Department 4. Four (4) copies shall be returned to the Developer SECTION VI. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article II Subsection 202(B) B. Eight (8) copies of the Final Plat are to be submitted to the Planning Commission at the time of application. Additionally, one (1) complete PDF file and the Final version of the DWG must be submitted to IT-GIS per the Electronic Submittal Process available online, The DWG must include all data for integration into Augusta’s Enterprise Geodatabase and must conform to Augusta IT-GIS Digital Data Submission Standards. Final versions will be compared to the As-built submitted to Utilities and variations to the Final Plat will be sent to the appropriate department to be addressed. SECTION VII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article III Subsection 302(A) A. The development name, scale, north arrow with reference, date of plan preparation and revision(s) (if any); name, address and telephone number of subdivider; name, address and telephone number of owner; and name, address and telephone number of engineer or surveyor together with his state registration number, seal, and signature. SECTION VIII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 302(A) A. Required Information . Attachment number 1 \nPage 3 of 5 Item # 7 1. Electronic Data: Submittal for Road Naming Approval and Addressing - An electronic DWG file must be submitted to the Information Technology GIS Division (IT-GIS) Addressing Specialist for review and approval per the Electronic Submittal Process available online. Refer to the Augusta IT-GIS Digital Data Submission Standards and checklist for submitting the FINAL DWG file to IT-GIS. 2. Hard-Copy Plans: The development name, scale, north arrow with reference, date of plan preparation and revision(s) (if any); name, address and telephone number of subdivider; name, address and telephone number of owner; and name, address and telephone number of engineer or surveyor together with his state registration number, seal, and signature. SECTION IX. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article III Subsection 302(B)(1) B. Site Data to Include: 1. Tax Parcel Number; SECTION X. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 302(B)(1) B. Site Data to Include: 1. PIN (Parcel Identification Number) in 14-digit format (ex. 047-1-259-00-0; SECTION XII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by deleting Article III Subsection 302(I) I. Proposed street names and existing street names. SECTION XII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 302(I) I. Proposed street names and existing street names, submitted electronically via DWG to the Information Technology GIS Division (IT-GIS) Addressing Specialist for review and approval per the Electronic Submittal Process available online. SECTION XIII. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding a new Article III Subsection 307(W) W. A Final version of the DWG and a complete electronic PDF file must be submitted to IT- GIS per the Electronic Submittal Process available online. The DWG must include all data for integration into Augusta’s Enterprise Geodatabase, per Augusta IT-GIS Digital Data Submission Standards. Final versions will be compared to the As-built submitted to Utilities and variations to the Final Plat will be sent to the appropriate department to be addressed. Information to be Included: All requirements of the Georgia Plat Act. Attachment number 1 \nPage 4 of 5 Item # 7 SECTION XIV. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 5 of 5 Item # 7 Commission Meeting Agenda 3/19/2013 5:00 PM SA-47 Department:Planning Commission Caption: SA-47 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Article 1, Section 104 of the Land Subdivision Regulations for Augusta, Georgia to exempt certain plats and subdivisions where no new streets or utilities are required per O.C.G.A. 15-6-67-3(d). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 8 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Land Subdivision Regulations be amended as follows: AN ORDINANCE TO AMEND SECTION OF THE SUBDIVISION REGULATIONS OF AUGUSTA, GEORGIA, ADOPTED BY THE AUGUSTA COMMISSION ON MARCH 18, 1997 BY PROVIDING FOR ADDITIONAL INFORMATION TO BE INCLUDED ON THE SUBDIVISION PLAN: THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating the subdivision of land in Augusta, Georgia, is amended by adding Article I Subsection 104(A): A No approval of the municipal or county planning commission or governing authority shall be required if no new streets or roads are created or no new utility improvements are required or no new sanitary sewer or approval of a septic tank is required. Any plat of survey containing thereon a certification from the licensed surveyor that the provisions relative to this subsection do not require approval of the municipal or county planning commission or governing authority shall entitle such plat to filing and recordation. (per O.C.G.A. 15-6-67-3(d)) SECTION II. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 1 of 2 Item # 8 Attachment number 1 \nPage 2 of 2 Item # 8 Commission Meeting Agenda 3/19/2013 5:00 PM SPA-09 Department:Planning Commission Caption: SPA-09 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Site Plan Regulations for Augusta, Georgia to allow for electronic data submittal and amend the requirements for plan submittals. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 ORDINANCE NO. _____ A resolution by the Augusta-Richmond County Planning Commission recommending that the Site Plan Regulations be amended as follows: AN ORDINANCE TO AMEND A PORTION OF SECTION 301 OF THE SITE PLAN REGULATIONS, ADOPTED BY THE AUGUSTA COMMISSION ON OCTOBER 20, 1998 PERTAINING TO WETLAND IDEMNIFICATION THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION I. That the Ordinance regulating site plans in Augusta, Georgia, is amended by deleting Article II Subsection 202-E: E. Eleven (11) complete sets Site Plan shall be filed with the Augusta Planning & Development Department at the time of application. The Augusta Planning & Development Department shall thereafter forward for review such copies as follows: 1. One (1) copies shall be filed with Engineering Department. 2. Four (4) copies shall be filed with the Augusta Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health. 7. One (1) copy shall be filed with the Trees and Landscape Department. 8. One (1) copy shall be retained by the Planning Commission. Seven (7) copies shall be submitted once the Site plan has been reviewed and approved and the Site Plan shall be stamped in accordance with the approval of the Augusta Planning & Development Department, and the copies shall be distributed as follows: 1. Two (2) copies shall be returned to the applicant at the Pre-Construction conference 2. Three (3) copies shall be retained by the Engineering Department 3. One (1) copy shall be submitted to the NPDES Inspector for inspections purposes 4. One (1) copy shall be retained by the Augusta Planning & Development Department SECTION II. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by adding a new Article II Subsection 202-E: An electronic dwg file must be submitted to the Information Technology Department GIS Division (IT-GIS) for review and approval per the Electronic Submittal Process available online. The dwg will be returned to the submitter Attachment number 1 \nPage 1 of 5 Item # 9 once the road names have been approved and the addresses have been added to the Master Address Database. This file should be the official dwg file and future submittals and changes will need to be incorporated into the original submitted electronic dwg file. The submitter should not submit any plan documents to the Planning Commission until IT-GIS has approved the positional accuracy and addressing / road naming characteristics of the plan. F. Eleven (11) complete sets of the Site Plan and one complete electronic PDF file shall be filed with the Planning Commission at the time of application. The Planning Commission shall thereafter forward for review such copies as follows: 1. One (1) copies shall be filed with Engineering Department. 2. Four (4) copies shall be filed with the Utilities Department if the subdivision is to be served with public water and/or sewer. 3. One (1) copy shall be filed with the Traffic Engineer. 4. One (1) copy shall be filed with the Fire Department. 5. One (1) copy shall be filed with the Soil Conservation Service. 6. One (1) copy shall be filed with the Board of Health. 7. One (1) copy shall be filed with the Trees and Landscape Department. 8. One (1) copy shall be retained by the Planning Commission. Seven (7) copies and one complete electronic PDF file shall be submitted once the Site plan has been reviewed and approved and the Site Plan shall be stamped in accordance with the approval of the Planning Commission, and the copies shall be distributed as follows: 5. Two (2) copies shall be returned to the applicant at the Pre-Construction Conference 6. Three (3) copies shall be retained by the Engineering Department 7. One (1) copy shall be submitted to the NPDES Inspector for inspections Purposes 8. One (1) copy shall be retained by the Planning Commission A Final version of the site plan dwg and a complete electronic PDF file must be submitted to the IT Department GIS Division per the Electronic Submittal Process available online. The dwg must include all data for integration into Augusta’s Enterprise Geodatabase, per Augusta IT-GIS Digital Data Submission Standards. Final versions will be compared to the As-built submitted to Utilities and variations to the Final Plat will be sent to the appropriate department to be addressed. SECTION III. That the Ordinance regulating site plans in Augusta, Georgia, is amended by deleting Article III Subsection 300: Section 300. Size and Scale of Drawings. Site Plans shall be drawn to scale no smaller than one inch equals 100 feet. Where large sites are being planned, they may be drawn on one or more sheets. No drawing shall exceed 36 inches by 48 inches in size. Attachment number 1 \nPage 2 of 5 Item # 9 SECTION IV. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by adding a new Article III Subsection 300: Section 300. Size and Scale of Drawings. Site Plans shall be drawn to scale no smaller than one inch equals 100 feet. Where large sites are being planned, they may be drawn on one or more sheets. No drawing shall exceed 36 inches by 48 inches in size. Format of Digital Submission: Refer to the Augusta IT-GIS Digital Data Submission Standards and checklist for submitting the FINAL dwg file to the IT-GIS Addressing Specialist. SECTION IV. That the Ordinance regulating site plans in Augusta, Georgia, is amended by deleting a portion of Article III Subsection 301 as follows: Section 301. Information to be Included. The following information shall be included on each Site Plan. Name of development, type of business, building square footage and parking required and parking provided. Owner (name, address, and telephone number). Developer (name, address and telephone number). Date of survey, date plan drawn, and revision dates as applicable. Seal and signature of a registered engineer. North arrow with reference. Scale (no less than 1” = 100’) Tax parcel number Zoning classification Use and zoning of all adjacent parcels with owner(s) name(s) Location of proposed business signage Existing and proposed elevations referenced to mean sea level, with a contour interval of 2 feet, accurate to one-half contour to indicate surface drainage patterns. Source of datum (benchmark used: GS benchmark, if available), and location of BM or TBM at the site. Existing and proposed pavement width and right-of-way width of any existing streets adjacent to the development and distances to nearest intersection. Acreage of property and acreage of area to be developed. Location sketch (scale no less than 1” = 2000’). All boundaries heavily lined with bearings and distances shown, accurate reference to Augusta and/or geodetic control points which are defined by state plane coordinates unless the sum of the length of the lines constituting the boundary of the site is greater than the traverse distance along public roads to such control. If such reference is not furnished, then a locator tie, defined as a bearing and distance tie from a property corner to a point that can be accurately spotted on the ortho photo maps shall be furnished. SECTION VI. That the Ordinance regulating the development of land in Augusta, Georgia, is amended by amending a portion of Article III Subsection 301 as follows: Attachment number 1 \nPage 3 of 5 Item # 9 Section 301. Information to be Included. The following information shall be included on each Site Plan. Name of development, type of business, building square footage and parking required and parking provided. Owner (name, address, and telephone number). Developer (name, address and telephone number). Date of survey, date plan drawn, and revision dates as applicable. Seal and signature of a registered engineer. North arrow with reference. Scale (no less than 1” = 100’) Property PIN number in proper 14 digit format (Example: 047-1-259-00-0) Zoning classification Use and zoning of all adjacent parcels with owner(s) name(s) Location of proposed business signage Existing and proposed elevations referenced to mean sea level, with a contour interval of 2 feet, accurate to one-half contour to indicate surface drainage patterns. Source of datum (benchmark used: GS benchmark, if available), and location of BM and GPS point in GA State Plan Coordinates or TBM at the site. Existing and proposed pavement width and right-of-way width of any existing streets adjacent to the development and distances to nearest intersection. Acreage of property and acreage of area to be developed. Location sketch (scale no less than 1” = 2000’). All boundaries heavily lined with bearings and distances shown, accurate reference to Augusta and/or GPS geodetic control points which are defined by state plane coordinates unless the sum of the length of the lines constituting the boundary of the site is greater than the traverse distance along public roads to such control. If such reference is not furnished, then a locator tie, defined as a bearing and distance tie from a property corner to a point that can be accurately spotted on the ortho photo maps shall be furnished. SECTION VII. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done in Open Meeting under the Common Seal thereof this __________ day of _______________, 2013. APPROVED THIS __________ day of _______________, 2013. ___________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ___________________________________ CLERK OF COMMISSION Attachment number 1 \nPage 4 of 5 Item # 9 Attachment number 1 \nPage 5 of 5 Item # 9 Commission Meeting Agenda 3/19/2013 5:00 PM Z-13-08 Department:Planning Commission Caption: Z-13-08 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Rex Augusta LLC, on behalf of Minette Matthews Hatcher, requesting a Special Exception for residential use in a P-1 (Professional) Zone per Section 20-2(b) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately .16 acres and is known as 1516 Monte Sano Avenue. Tax Map 044-1- 211-00-0) DSTRICT 2 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10 Commission Meeting Agenda 3/19/2013 5:00 PM Z-13-09 Department:Planning Commission Caption: Z-13-09 - A petition by Rex Augusta LLC, on behalf of Evans Community Baptist Church, requesting a request for concurrence with the Augusta Georgia Planning Commission to approve a Special Exception for residential use in a P-1 (Professional) Zone to convert an existing bed and breakfast facility into an apartment per Section 20-2(b) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing approximately .20 acres and is known as 334 Greene Street. (Tax Map 047-4-088-00-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11 Commission Meeting Agenda 3/19/2013 5:00 PM Z-13-10 Department:Planning Commission Caption: Z-13-10 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Shauntisha Williams-Powell, on behalf of Sadie L. Williams, requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 1.0 acre and known under the present numbering system as 3938-B Bath Edie Road. (Tax Map 189-0-020-02-0) DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12 Commission Meeting Agenda 3/19/2013 5:00 PM Z-13-11 Department:Planning Commission Caption: Z-13-11 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Lionel Prather, on behalf of Georgia Bank and Trust, requesting a change of zoning from Zone A (Agriculture) to Zone LI (Light Industry) affecting property containing approximately 3.0 acres and is known as 711 Scott Nixon Memorial Drive. (Tax Map 015-0- 005-01-0) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 13 Commission Meeting Agenda 3/19/2013 5:00 PM Z-13-13 Department:Planning Commission Caption: Z-13-13 - A petition by George Brown requesting a change of zoning from Zone A (Agriculture) and Zone HI (Heavy Industry) to Zone A (Agriculture) affecting property containing 3.13 acres and known as 3911 Bath Edie Road (Tax Map 189-0- 012-00-0) DISTRICT 8 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14 Commission Meeting Agenda 3/19/2013 5:00 PM ZA-R-221 Department:Planning Commission Caption: ZA-R-221 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 28-B-5(Prohibited Signs) and 28-B-13 (Enforcement and Penalties). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 28-B (Signs) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 28-B-5 PROHIBITED SIGNS L. Any sign located on a public right-of-way or on land otherwise owned by Augusta, Georgia unless specifically approved as to size, form, location and duration by the Augusta Commission. SECTIO II. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 28-B-13 ENFORCEMENT AND PENALTIES 28-B-13 EFORCEMET AD PEALTIES. Enforcement of this Section shall be the responsibility of the Augusta Planning and Development Department. The Augusta Planning and Development Department shall make routine inspection of all signs, and he shall also respond to issues raised by the public and other departments. Upon ascertaining a violation of the provisions of this Chapter, the Augusta Planning and Development Department shall cause to be served upon the offender, or to his agent, or upon the owner or his agent, or the occupant(s) of the premises a written notice to abate which shall: A. Describe the condition(s) constituting a violation, B. Demand that the violation be corrected or that the offending sign be removed, C. State that an inspection will be made no less than 10 days nor more than 30 days after the notice is issued and at such time, if the conditions which constitute the violation have not been abated, then a citation will be issued. After such notice has been given and upon an inspection, the offending sign has not been removed, then the Augusta Planning and Development Department shall issue a citation, and if the offending sign is a temporary sign or banner then the Augusta Planning and Development Department shall remove such sign. If the offending sign is not a temporary sign, then the offending sign may be removed, or the offending condition may Attachment number 1 \nPage 1 of 3 Item # 15 be corrected by the City at the expense of the offender and/or the owner and/or the occupant of the premises under direction of the Augusta Planning and Development Department. The City shall have a lien on the property upon which said sign is located to secure the amount expended for the abatement of all unpaid permit fees and delinquent charges due to such sign. Citations shall be forwarded to Magistrate Court for placement on the earliest possible docket. Any person who violates any provision of this Chapter or any person refusing to comply with any notice to abate or other notices issued by the Augusta Planning and Development Department within the time allowed by such notice upon conviction shall be guilty of misdemeanor. Each day is a separate violation. Each violation of this Chapter shall be deemed a separate offense and punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment not exceeding sixty (60) days, either or both in the discretion of the judge having jurisdiction. SECTIO III. That the Comprehensive Zoning Ordinance is amended by substituting the following language in Section 28-B-13 ENFORCEMENT AND PENALTIES 28-B-13 EFORCEMET AD PEALTIES. Enforcement of this Section shall be the responsibility of the Augusta Planning and Development Department. The Augusta Planning and Development Department shall make routine inspection of all signs, and he shall also respond to issues raised by the public and other departments. The code official at his choosing may immediately remove and dispose of prohibited signs as defined in Section L. of this ordinance or upon ascertaining a violation of the provisions of this Chapter, the Augusta Planning and Development Department shall cause to be served upon the offender, or to his agent, or upon the owner or his agent, or the occupant(s) of the premises a written notice to abate which shall: A. Describe the condition(s) constituting a violation, B. Demand that the violation be corrected or that the offending sign be removed, C. State that an inspection will be made after the specified time deemed appropriate by the code official to remove said sign(s) and at such time, if the conditions which constitute the violation have not been abated, then a citation to appear in court may be issues. After such notice has been given and upon inspection if the offending sign has not been removed then the Augusta Planning and Development Department may issue a citation. If the offending sign is a prohibited sign, temporary sign, or a banner then the Augusta Planning and Development Department may remove and destroy such sign and citations shall be forwarded to the Magistrate Court for placement on the earliest possible docket. If the offending sign is not a prohibited sign, temporary sign, or banner then the offending sign may be removed by the City at the expense of the owner or occupant of the premises under direction by the Augusta Planning and Development Department The City shall then have a lien on the property upon which said sign is located to secure the Attachment number 1 \nPage 2 of 3 Item # 15 amount expended for the abatement and all unpaid permit fees and delinquent charges due to such sign, and citations shall be forwarded to the Magistrate Court for placement on the earliest possible docket. Any person who violates any provision of this Chapter or any person refusing to comply with any notice to abate or other notices issued by the Augusta Planning and Development Department within the time allowed by such notice upon conviction shall be guilty of misdemeanor. Each day is a separate violation. Each violation of this Chapter shall be deemed a separate offense and punishable by a fine not exceeding one thousand dollars ($1,000) or by imprisonment not exceeding sixty (60) days, either or both in the discretion of the judge having jurisdiction. SECTIO IV . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 3 of 3 Item # 15 Commission Meeting Agenda 3/19/2013 5:00 PM ZA-R-222 Department:Planning Commission Caption: ZA-R-222 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by deleting from Section 2 – Definitions – Travel Trailers and Travel Trailer Parks, Section 7 –Special Exception for recreational vehicle park and Section 22 – General Business – Travel Trailer Park. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 16 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 2 – Definitions, Section 7 – Agriculture and Section 22 – General Business THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 2 - Definitions "TRAVEL TRAILER" shall mean a vehicular portable structure, designed as a temporary dwelling for travel, recreational, and vacation uses, which is identified on the unit as a Travel Trailer and is not more than eight (8) feet in body width, and is of any weight provided its length is not more than twenty-nine (29) feet, and is of any length provided its gross weight, factory- equipped for the road, is not more than 4,500 pounds. "TRAVEL TRAILER PARK" shall mean any site, lot, parcel, or tract of land upon which Travel Units are placed in accordance with the requirements of this Ordinance. SECTIO II. That the Comprehensive Zoning Ordinance is amended by deleting in its entirety the following language in Section 7-2-(a) 7-2. The following may be approved by Special Exception in an A zone if conformance to the standards included herein can be demonstrated and if the benefits of the proposed use are greater than any possible depreciating effects and damages to neighboring properties: (a) Recreational vehicle (RV) parks, subject to the following restrictions and regulations. A conceptual plan showing consistency with the provisions of this section must be submitted with the application for a Special Exception: (1) The entire perimeter of an RV Park shall be enclosed by a privacy fence no less than six (6) feet in height. Wherever an RV Park abuts property zoned Agricultural or Residential there shall be a buffer of at least 50 feet in width that is either an undisturbed natural buffer or a planted buffer that conforms to the requirements of the Augusta Tree Ordinance. Such buffer areas shall be Attachment number 1 \nPage 1 of 4 Item # 16 measured from the boundary of each space to the property line of this RV Park. (2) Each RV Park shall be so designed as to provide for a proper flow of traffic and each interior private road shall be at least 15 feet in width for one-way traffic and designed for the proper turning, backing, parking, and maneuvering of RVs as approved by the Traffic Engineer. Roads shall be surfaced with asphalt or concrete as approved by the Traffic Engineer. Sub-grade, base and pavement thickness shall be per the Augusta Street and Road Design Technical Manual, current edition. (3) Each space within an RV Park shall be a minimum of 35 feet wide and 80 feet long. Each space shall be directly accessible from an approved internal private road and there shall be no direct access from any external public or private street. 4) Each space shall have a concrete parking pad which is at least 15 feet wide and 50 feet in length. Such parking pad shall be at least 20 feet from the internal private road. There shall be a distance of at least 10 feet from the edge of each parking pad to the side and rear boundaries of each space. The remainder of the space, with the exception of the parking pad, must either be grassed, covered with a mulching material, or otherwise improved with landscaping. 5) Each RV Park must provide a centralized bathhouse facility with a minimum of 4 bathrooms with wash basins, 2 showers, and 2 washers and 2 dryers for each 30 lots within the RV Park. All applicable building and zoning codes must be complied with, including parking standards. 6) Swimming pools, jacuzzis, hot tubs, etc are allowed but are not required within RV Parks and must be located in a centralized area. Swimming pools, jacuzzis, hot tubs, etc., must be shown on the Site Plan and must be approved by the Health Department. The centralized bathroom facility may serve as the bathhouse for the pool, jacuzzi, hot tub etc. if located immediately adjacent to the amenity. 7) Community centers, clubhouses, and playground facilities are allowed but are not required within the RV Park. If sited within the RV Park, each community center, clubhouse or playground facility must be located in a centralized area. 8) Spaces may be conveyed to individual owners as lots by following the procedures set forth in the Land Subdivision Regulations for private subdivisions. This will require formation of a Homeowners Association with appropriate documents outlining the ownership of private roads, common area, and other common facilities, and submission and approval of a Final Plat. 9) Each space shall have electricity and water, by means of individual meters for lots that are to be conveyed to individual owners, or by master meters provided by the RV Park for spaces Attachment number 1 \nPage 2 of 4 Item # 16 that are not conveyed to individual owners, and a sanitary sewer service. In lieu of sanitary sewer, a sewage package system provided by the RV Park with service to each space shall be allowed. 10) An RV which will occupy a space or a lot for more than thirty (30) consecutive days must first secure a permit from the Augusta Planning and Development Department. All RV’s must have all licenses appropriate to the state and county of origin, and in no case shall such vehicles be considered real property. 11) An RV Park shall meet all provisions of the Augusta Tree Ordinance, including the appropriate tree quality points in addition to providing the buffer requirements at 7-2 (a) of this section. SECTIO III. That the Comprehensive Zoning Ordinance is amended by substituting the following language in Section 7-2-(a) (a) Recreation vehicle parks subject to restrictions at Section 28-E SECTIO IV. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 22-1 (10) Travel Trailer Parks SECTIO V. That the Comprehensive Zoning Ordinance is amended by substituting the following language in Section 22-1 (10) Recreation vehicle parks subject to restrictions at Section 28-E SECTIO VI . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. Attachment number 1 \nPage 3 of 4 Item # 16 __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 4 of 4 Item # 16 Commission Meeting Agenda 3/19/2013 5:00 PM ZA-R-223 Department:Planning Commission Caption: ZA-R-223 - A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding a Section 28-E – Recreational Vehicle Parks. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 17 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by adding Section 28-E - Recreational Vehicle Parks THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding a Section 28-E - Recreational Vehicle Parks that reads: SECTIO 28-E RECREATIOAL VEHICLE PARKS 28-E-1 Recreational vehicle parks may be established after the effective date of this section if they conform to the following regulations: (a) Minimum Size - All recreational vehicle parks shall contain a minimum of one acres of land, and shall be located and dimensioned so as to facilitate efficient park design, use and management. Recreational vehicle parks may be located jointly on a lot with another commercial use. (b) Minimum number of spaces – Before a certificate of occupancy will be granted all recreational vehicle parks shall contain at least ten recreational vehicle spaces, fully completed and ready for occupancy. (c) Access to site – Direct vehicular access to a recreational vehicle park shall be provided from an abutting, paved public street. However, the entrance drive may be shared with another use to which the recreational vehicle park is accessory or secondary. (d) Site conditions and Improvements – 1. A recreational vehicle park site shall be such that the condition of the soil, groundwater level, drainage and topography do not create hazards to the property or to the health and safety of the occupants of the recreational vehicle park. 2. The recreational vehicle park and its features shall be designed and developed in harmony with the topography, shape of the site and existing site features, to protect the recreational vehicle park and adjoining properties from objectionable views, and to provide for the practical and efficient operation and maintenance of the recreational vehicle park and its facilities. Attachment number 1 \nPage 1 of 6 Item # 17 3. Any recreational vehicle park developed jointly with another commercial use shall be designed, located an developed so as to assure the adequate separation of the recreational vehicle park functions from those of the other commercial enterprise. (e) Internal Streets – All recreational vehicle parks shall contain a street system, properly adapted to the site’s topography, designed to provide convenient vehicular circulation within the recreational vehicle park and access to each recreational vehicle space. The following requirements shall apply to the development of a recreational vehicle park’s street system: 1. All recreational vehicle park streets shall be provided with a smooth, hard and dense surface, which shall be durable and well-drained under normal use and weather conditions. Street surfaces and drainage facilities shall, at all times, be maintained in a state of good repair. 2. Recreational vehicle park streets shall a have surface width of 15 feet for one-way streets, and 22 feet for two-way streets. Where on-street parking is to permitted on either one-way or two-way streets, the surface width shall be increased by 8 feet to allow for parking on one side of the street only, and by 16 feet for parking on both sides of the street. 3. Street surface material shall be compacted gravel unless otherwise required by the Engineering Department. Written approval of the street system and surface material by the Engineering Department shall be required before a permit will be issued. 4. Street grades shall not exceed ten percent (10%), and curb radi shall not be less than 20 feet. (f) Water Supply System – Every recreational vehicle park shall provide an accessible, adequate and potable water supply. The following requirements shall apply to a recreational vehicle park’s water system: 1. The water system shall be such that it is capable of supplying at least 100 gallons of water, per day, to each recreational vehicle space. 2. The location, design and construction of a recreational vehicle park’s water supply and distribution system requires the written approval of the County health department or the Augusta Utilities Department before any permit will be issued. 3. The design and size of the water system shall be based on the maximum number of recreational vehicle spaces to be contained in the recreational vehicle park. (g) Sewage Disposal System – A safe and sanitary method of sewage collection and disposal shall be provided in all recreational vehicle parks. The location, design and construction of a recreational vehicle park’s sewerage requires the written approval of the Augusta Utilities Department before any permit will Attachment number 1 \nPage 2 of 6 Item # 17 be issued. Sewerage facilities shall be provided by one of the following methods: 1. A park wide system may be employed and designed so that each recreational vehicle park space is provided with an individual connection to the sewerage system. In such cases, the system shall be of sufficient size to accommodate a sewage flow of at least 100 gallons per recreational vehicle space per day; or 2. Sanitary stations at the rate of one station per ten (10) recreational vehicle spaces to be contained in the park may be used in lieu of individual sewerage connections. Where sanitary stations are used, they shall be centrally located among the recreational vehicle spaces they are to serve, and shall have an individual capacity to accommodate sewage flow of 750 gallon, per day. Sanitary stations shall be well screened, equipped with a self-closing hatch and connected to an approved sewage disposal system. Sanitary stations shall not be located closer than 50 feet to any recreational vehicle spaces. (h) Refuse Collection System – Every recreational vehicle park shall contain adequate facilities for the collection and disposal of refuse and other such solid waste. The following requirements shall apply to a recreational vehicle park’s refuse collection system: 1. All refuse shall be stored in watertight, rodent-proof containers, which shall be located not more than 150 feet from any recreational vehicle space. Containers shall be provided in sufficient number and capacity to properly store all refuse. 2. Refuse collection stands shall be provided for all refuse containers. Such container stands shall be designed so as to prevent containers from being tipped, to minimize spillage and container deterioration. 3. All refuse containing garbage shall be collected at least twice weekly. Where suitable collection service is not available from public or private agencies, the owner or operator of the recreational vehicle park shall provide such service. 4. Where public or private disposal service is not available, the owner or operator of the recreational vehicle park shall dispose of the refuse by transporting such refuse to a disposal site approved by the City. (i) Recreational Areas – Every recreational vehicle park shall contain a recreational area appropriately developed for both active and passive recreation. The following requirements shall apply to a recreational vehicle park’s recreational area: 1. At least eight percent (8%) of the gross land area of a recreational vehicle park, or 8,000 square feet, whichever is larger, shall be reserved, developed and maintained for recreational purposes. Attachment number 1 \nPage 3 of 6 Item # 17 2. No areas of a recreational vehicle park which are used for automobile parking, setback, service buildings, recreational vehicle spaces or other such function shall be counted as part of the required recreational area, except that recreational buildings may be included as part of the required acreage. 3. Recreational areas shall be located so as to be easily accessible for all recreational vehicle park tenants, but shall not be located in areas where traffic hazards may exist. (j) Restroom and Bathing Facilities – 1. Every recreational vehicle park shall provide on-site toilet and bathing facilities for the exclusive use of the tenants of the recreational vehicle park. 2. Such toilet and bathing facilities shall consist of at least one lavatory, one water closet and one shower stall, one of each provided and distinctly marked for each sex. 3. Toilet and bathing facilities set forth in subsection 2 of this section shall be provided at the rate of one lavatory, one water closet and one shower stall for each sex for each ten (10) recreational vehicle spaces for occupancy in the recreational vehicle park. 4. Toilet and bathing facilities shall be connected to the recreational vehicle park’s water and sewerage systems. (k) Other Service Buildings – Service buildings such as management offices, storage facilities, coin operated laundries and indoor recreational buildings may be permitted in recreational vehicle parks subject to the following restrictions: 1. Such buildings and their parking areas shall not occupy more than five percent (5%) of the gross land area of the recreational vehicle park. 2. All service buildings shall be subordinate to the character and function of the recreational vehicle park, and shall be located, designed and intended to serve the exclusive service needs of the recreational vehicle park’s residents. 3. The Planning and Development Department shall have the authority to review and approve or disapprove the use and type of such service buildings that may be permitted within the recreational vehicle park. 4. All service buildings shall conform to any lot size, setback and buffer requirements as may be imposed by the Planning and Development Department. 5. All service buildings shall conform to any applicable building codes of the City. (l) Lot Size and Improvements – Every recreational vehicle park space within a recreational vehicle park shall be of sufficient size to accommodate the Attachment number 1 \nPage 4 of 6 Item # 17 recreational vehicle to be placed thereon. The following minimum requirements shall apply to the development of each recreational vehicle space. 1. Every recreational vehicle space shall measure at least 20 feet wide by 50 feet long. 2. Every recreational vehicle space shall be provided with a parking stand or space for the recreational vehicle, and shall be composed of not less than six (6) inches of compacted gravel or other acceptable surface material. 3. Every recreational vehicle space shall an accessway constructed of compacted gravel or other acceptable material connecting an interior recreational vehicle park street with the mobile home stand. Such accessway shall be at least ten (10) feet wide and twenty (20) feet long. Vehicular parking may be permitted in the accessway. 4. Every recreational vehicle space shall be provided with a weatherproof electrical connection supplying 110 volts. 5. Every recreational vehicle space shall be provided with an individual connection (or service hydrant) to the recreational vehicle park’s water system; and, where centrally located sanitary stations as provided in Section (g)-2 are not furnished, the recreational vehicle space shall be provided with an individual sewerage connection as provided in Section (g)-1. 6. Every recreational vehicle space shall be provided with ample room to assure that a typical recreational vehicle measuring 8 feet wide by 30 feet long can be placed on the space and be located not closer than 20 feet to the centerline of any interior recreational vehicle park street; and closer than 35 feet to any recreational vehicle park service building, park property line or a public street right-of-way; and closer than 20 feet to any other recreational vehicle. (m) Supervision and Maintenance – The person to whom a permit for a recreational vehicle park is issued shall be responsible for providing adequate supervision of the recreational vehicle park to maintain the recreational vehicle park in full compliance with this article, and to keep the recreational vehicle park’s facilities and equipment in good repair, and in a clean an sanitary condition. (n) Tenant Register – The manager of the recreational vehicle park shall keep an up-to-date register of the recreational vehicle park’s occupants, and shall maintain such register of departed occupants for a period of three (3) years following their departure. The recreational vehicle park’s register shall be made available to any authorized person inspecting the recreational vehicle park, and shall contain the following information: 1. The names of all occupants quartered on each designated recreational vehicle space. Attachment number 1 \nPage 5 of 6 Item # 17 2. The description, make, model and year of all recreational vehicles and towing vehicles; and the state and license number of each. 3. The dates of arrival and departure of occupants of each recreational vehicle coach space. (o) Buffer – Where a recreational vehicle park adjoins a single family residential use or zone, a buffer strip as provided for at 8-4-11(e)(9) and 8-4-11(e)(10) of the Augusta Code shall be provided. (p) Length of Stay - A recreational vehicle shall not be used as a permanent residence. A recreation vehicle which will occupy a space or a lot for more than thirty (30) days must first secure a permit from the Augusta Planning and Development Department. All recreation vehicles must have all licenses appropriate to the state and county of origin, and in no case shall such vehicles be considered real property. SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. _______________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 6 of 6 Item # 17 Commission Meeting Agenda 3/19/2013 5:00 PM ZA-R-224 Department:Planning Commission Caption: ZA-R-224 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by amending Section 35-8 – timeline for re-submittal of a defeated zoning petition. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 18 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending Section 35 – Amendments to this Ordinance THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 35 – Amendments to this Ordinance 35-8 If the zoning decision of a local government is for the rezoning of property and the amendment to the Zoning Ordinance to accomplish the rezoning is defeated by the local government, then the same property may not again be considered for rezoning until the expiration of at least six (6) months immediately following the defeat of the rezoning by the local government. A zoning application for the rezoning of the same property to the same classification as the defeated amendment, may not again be considered until the expiration of at least one (1) year immediately following the defeat of the original application by the local government. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 35 – Amendments to this Ordinance 35-8 If the zoning decision of a local government is for the rezoning of property and the amendment to the Zoning Ordinance to accomplish the rezoning is defeated by the local government, then the same property may not again be considered for rezoning until the expiration of at least six (6) months immediately following the defeat of the rezoning by the local government pursuant to O.C.G.A. 36-66-4-(c) (2012). SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2013. __________________________________________ MAYOR, AUGUSTA COMMISSION Attachment number 1 \nPage 1 of 2 Item # 18 AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 \nPage 2 of 2 Item # 18 Commission Meeting Agenda 3/19/2013 5:00 PM Z-13-12 Department:Planning Commission Caption: Z-13-12 - A request for concurrence with the Augusta Georgia Planning Commission to deny a petition by Larry Ennis requesting a change of zoning from Zone A (Agriculture) to P-1 (Professional) affecting property containing approximately 1.03 acres and is known as 1906 Phinizy Road. (Tax Map 144-0-010- 00-0) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 19 Commission Meeting Agenda 3/19/2013 5:00 PM Alcohol application Department:Planning & Development Caption:Motion to approve New Ownership Application: A. N. 13 - 04: request by Manuel C. Reyes for an on premise consumption Liquor, Beer and Wine license to be used in connection with Las Juntas DBA Los Cabos Mexican Restaurant located at 920 Baker Ave. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee March 11, 2013) Background:This was formerly Ming Wah Chinese Restaurant. Analysis:The applicant meets the requirements of the City Of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5,625.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 20 Attachment number 1 \nPage 1 of 2 Item # 20 Attachment number 1 \nPage 2 of 2 Item # 20 Attachment number 2 \nPage 1 of 3 Item # 20 Attachment number 2 \nPage 2 of 3 Item # 20 Attachment number 2 \nPage 3 of 3 Item # 20 Commission Meeting Agenda 3/19/2013 5:00 PM Approve request for Federal Transit Administration funds Department:Planning and Development Department Caption:Motion to approve a petition authorizing the filing of grant applications with the U. S. Department of Transportation, the Georgia Department of Transportation and the South Carolina Department of Transportation for transportation funds. (Approved by Public Services Committee March 11, 2013) Background:The Augusta Planning & Development Department is the Metropolitan Planning Organization (MPO) as planning authority for Augusta, Georgia/Richmond County Georgia/Aiken, South Carolina request that the Federal Transit Administration approve each operator for FY 2011 and FY 2012 FTA Section 5307 grant applications in accordance with the amounts apportioned. Annual Federal Transit Administration Section 5307 apportionment for the Urbanized Area. Analysis:Without approval of this item the Transit Department cannot proceed with grant applications for available funds. Financial Impact:Augusta is responsible for 20% in matching funds for each fiscal year 2011 and 2012 Alternatives:Approve request and receive funds or deny and forfeit funds Recommendation:Approve request Funds are Available in the Following Accounts: Funds will be in fund 547 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 21 Law. Administrator. Clerk of Commission Cover Memo Item # 21 Attachment number 1 \nPage 1 of 2 Item # 21 Attachment number 1 \nPage 2 of 2 Item # 21 Attachment number 2 \nPage 1 of 2 Item # 21 Attachment number 2 \nPage 2 of 2 Item # 21 Commission Meeting Agenda 3/19/2013 5:00 PM Funding Request For MACH Academy Department:Augusta Recreation Parks and Facilities Caption:Motion to approve funding for MACH Academy in the amount of $25,000 from the contingency fund for the next 6-months and monitor their expenditures during that period and review the matter again at the end of 6-months for consideration of additional funding. (Approved by Public Services Committee March 11, 2013) Background:On December 18, 2012, MACH Academy spoke before the City of Augusta Commission requesting that they provide $50,000 to aid in meeting their goals of: a. Provide opportunities for healthy social, emotional and educational development, b. Support Homeownership for low and moderate-income families, c. Facilitate Community Development, d. Encourage peer and family participation, e. Provide recreational and educational opportunities that will serve as an alternative to violence, substance abuse and teenage pregnancy through their tennis program. Analysis:A review of the MACH Academy 2013 budget shows that the $50,000 will be in addition to the $13,880 provided by the City to pay all facility costs. The $50,000 will be budgeted in the Facility Management Fee which consists of the following: The Fees charged for MACH Academy's Management and Operation of the Fleming Tennis Center. Based on the proposed contract under consideration, MACH Academy will provide Management and Operational Services (i.e. Educational, Technology, Life Skills Development, Tennis/Fitness, Administrative Services, Organizing, Scheduling and Planning events and activities) for the citizenry of Augusta at the Fleming Tennis Center. Their budget shows the following fees under Contract Services: Accountying Fees- $13,000, Legal Fees - $1,000, Executive Director- $25,000, Tennis Instructor - $20,000, and Porgram Assistants - $10,000. The major issue is that MACH Academy volunteered to take on the current agreement based on the fact that the City was reducing the services provided at the Fleming Tennis Center due to a reduction of funds to the Recreation Department. So , at this time, the Recreation Department does not have the funds in their budget to pay for this. Cover Memo Item # 22 Financial Impact:No funds available. Alternatives:1. Deny request and leave funding as it is which the Recreation Department can support. 2. Approve request and find the needed funding from a non-recreation fund. 3. Provide the Recreation Department the requested funds and allow them to re-implement the program. Recommendation: Funds are Available in the Following Accounts: not budgeted REVIEWED AND APPROVED BY: Cover Memo Item # 22 Attachment number 1 \nPage 1 of 4 Item # 22 Attachment number 1 \nPage 2 of 4 Item # 22 Attachment number 1 \nPage 3 of 4 Item # 22 Attachment number 1 \nPage 4 of 4 Item # 22 Commission Meeting Agenda 3/19/2013 5:00 PM Paul Simon - The First Tee Department:Clerk of Commission Caption:Motion to approve tasking the Administrator to meet with Paul Simon to develop a proposal between First Tee and the Augusta Municipal Golf Course with all details to be brought back to the Commission. (Approved by Public Services Committee March 11, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 23 Commission Meeting Agenda 3/19/2013 5:00 PM Rural Transit Grant Application - ARRA 2013 Vans Department:Augusta Public Transit Caption:Motion to approve the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia using American Recovery & Reinvestment ACT (ARRA) Funds. (Approved by Public Services Committee March 11, 2013) Background:The Georgia Department of Transportation is using ARRA (Stimulus) funding to purchase two replacement vans for Rural 5311 programs. The Rural vehicles are replaced every 5 years or 100,000 miles by GDOT. Analysis:The approval of this grant application will allow Augusta Public Transit and Richmond Transit to continue to provide transportation service to Citizens of Rural Augusta-Richmond County. Financial Impact:The funding for this application is a 100% federally funded. Alternatives:By not approving this application, the vans will not be upgraded. Recommendation:Approve the ARRA stimulus funds grant so that Transit can move forward with the upgrades. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 2 Item # 24 Attachment number 1 \nPage 2 of 2 Item # 24 Commission Meeting Agenda 3/19/2013 5:00 PM Mead & Hunt, Inc Contract Department: Caption:Motion to approve contract between Augusta, GA and Mead & Hunt, Inc. on behalf of the Augusta Aviation Commission for Aviation Consulting Services at Augusta Regional Airport at Bush Field. Background:See attachment for further details. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 25 Attachment number 1 \nPage 1 of 1 Item # 25 Attachment number 2 \nPage 1 of 45 Item # 25 Attachment number 2 \nPage 2 of 45 Item # 25 Attachment number 2 \nPage 3 of 45 Item # 25 Attachment number 2 \nPage 4 of 45 Item # 25 Attachment number 2 \nPage 5 of 45 Item # 25 Attachment number 2 \nPage 6 of 45 Item # 25 Attachment number 2 \nPage 7 of 45 Item # 25 Attachment number 2 \nPage 8 of 45 Item # 25 Attachment number 2 \nPage 9 of 45 Item # 25 Attachment number 2 \nPage 10 of 45 Item # 25 Attachment number 2 \nPage 11 of 45 Item # 25 Attachment number 2 \nPage 12 of 45 Item # 25 Attachment number 2 \nPage 13 of 45 Item # 25 Attachment number 2 \nPage 14 of 45 Item # 25 Attachment number 2 \nPage 15 of 45 Item # 25 Attachment number 2 \nPage 16 of 45 Item # 25 Attachment number 2 \nPage 17 of 45 Item # 25 Attachment number 2 \nPage 18 of 45 Item # 25 Attachment number 2 \nPage 19 of 45 Item # 25 Attachment number 2 \nPage 20 of 45 Item # 25 Attachment number 2 \nPage 21 of 45 Item # 25 Attachment number 2 \nPage 22 of 45 Item # 25 Attachment number 2 \nPage 23 of 45 Item # 25 Attachment number 2 \nPage 24 of 45 Item # 25 Attachment number 2 \nPage 25 of 45 Item # 25 Attachment number 2 \nPage 26 of 45 Item # 25 Attachment number 2 \nPage 27 of 45 Item # 25 Attachment number 2 \nPage 28 of 45 Item # 25 Attachment number 2 \nPage 29 of 45 Item # 25 Attachment number 2 \nPage 30 of 45 Item # 25 Attachment number 2 \nPage 31 of 45 Item # 25 Attachment number 2 \nPage 32 of 45 Item # 25 Attachment number 2 \nPage 33 of 45 Item # 25 Attachment number 2 \nPage 34 of 45 Item # 25 Attachment number 2 \nPage 35 of 45 Item # 25 Attachment number 2 \nPage 36 of 45 Item # 25 Attachment number 2 \nPage 37 of 45 Item # 25 Attachment number 2 \nPage 38 of 45 Item # 25 Attachment number 2 \nPage 39 of 45 Item # 25 Attachment number 2 \nPage 40 of 45 Item # 25 Attachment number 2 \nPage 41 of 45 Item # 25 Attachment number 2 \nPage 42 of 45 Item # 25 Attachment number 2 \nPage 43 of 45 Item # 25 Attachment number 2 \nPage 44 of 45 Item # 25 Attachment number 2 \nPage 45 of 45 Item # 25 Commission Meeting Agenda 3/19/2013 5:00 PM Memorandum of Agreement Department:Planning and Development Caption:Motion to approve a Memorandum of Agreement (MOA) with the Augusta Housing Authority and the State Historic Preservation Office (SHPO) and authorize the mayor to execute the same and any other forms related to the environmental review of the Cherry Tree Crossing Redevelopment Project. (Approved by Administrative Services Committee March 11, 2013) Background:The Augusta Housing Authority (AHA) is going to redevelop Cherry Tree Crossing. The project involves demolition of all of the existing buildings and redevelopment as a mixed-income, affordable housing development with approximately 250 units. Prior to submitting a demolition application to the Department of Housing and Urban Development (HUD), AHA is required to complete an environmental assessment of the project. AHA has enlisted the assistance of the Planning and Development Department to complete the environmental assessment. Analysis:One aspect of the environmental assessment involves compliance with Section 106 of the National Historic Preservation Act (NHPA). Due to the fact that almost all of the buildings in the Cherry Tree complex are more than 50 years old, thus making the complex eligible for the National Register of Historic Places, executing a memorandum of agreement is necessary to comply with provisions of the NHPA. The MOA negotiated by the City, the Augusta Housing Authority and the Georgia state Histroic Preservation Office (SHPO) includes stipulations for taking archive-quality photographs of the Cherry Tree complex, prior to demolition, preserving historic documents pertaining to the complex and giving the SHPO an opportunity to review and comment on the exterior design of the replacement dwellings. The Augusta Housing Authority will be responsible for carrying out the stipulations in the MOA. Financial Impact:No city funds are involved. Alternatives:None recommended Cover Memo Item # 26 Recommendation:Approve the MOA and authorize the mayor to execute the same and any other forms related to the environmental review of the Cherry Tree Crossing Redevelopment Project. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 26 At t a c h m e n t n u m b e r 1 \ n P a g e 1 o f 3 It e m # 2 6 At t a c h m e n t n u m b e r 1 \ n P a g e 2 o f 3 It e m # 2 6 At t a c h m e n t n u m b e r 1 \ n P a g e 3 o f 3 It e m # 2 6 Commission Meeting Agenda 3/19/2013 5:00 PM Motion to Approve Mutual Aid Agreement with Georgia Emergency Management Agency Department:Fire Department Caption:Motion to approve Mutual Aid Agreement with Georgia Emergency Management Agency. (Approved by Public Safety Committee March 11, 2013) Background:Approximately $59,000 of the Augusta Emergency Management Agency comes from the Georgia Emergency Management Agency ("GEMA"). In order to account for this money in its annual audit, GEMA needs the mutual aid agreement approved. Analysis: Financial Impact:Loss of $59,000 if denied. Alternatives:Deny Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 27 Attachment number 1 \nPage 1 of 4 Item # 27 Attachment number 1 \nPage 2 of 4 Item # 27 Attachment number 1 \nPage 3 of 4 Item # 27 Attachment number 1 \nPage 4 of 4 Item # 27 Commission Meeting Agenda 3/19/2013 5:00 PM RFP 12-226 Fire Department Wellness & Occupational Fitness Program Department:Fire Department Caption:Motion to approve allowing the Augusta Fire Department to contract with Titus Sports to provide peer fitness training as it relates to the Augusta Fire Department's Wellness & Occupational Fitness Program. (Approved by Public Safety Committee March 11, 2013) Background:As mandated by the Augusta, GA Personnel Policy and Procedures manual, all certified firefighters are expected to meet the NFPA 1582 and NFPA 1001 standards and to successfully complete an annual physical. In order to accomplish this task effectively the Fire Department is providing the firefighters with a structured progressive occupational wellness program. Titus Sports will manage this program ensuring adequate training and oversight through their PROTECTORS Program. Analysis:The PROTECTORS Program is designed to promote good health and fitness habits among the firefighters and will provide for a rehabilitation program. Titus Sports will be responsible for developing regiments, workouts, nutrition and recovery plans based on the specific needs of each level, job task, or mission that is present within the Fire Department. Financial Impact:After careful negotiations, Titus Sports has proposed a fee of $65,965 for year one and $33,300 for year two to provide these services to the Augusta Fire Department. These fees include Peer Trainer Coach Orientation and Training, Onsite Supervision/Mentoring, PEAK Performance Database, and all travel expenses incurred. Alternatives:None Recommendation:It is my recommendation, based on the criteria set forth in RFP 12-226 to use Titus Sports for the Fire Department's Wellness & Occupational Fitness Program.Cover Memo Item # 28 Funds are Available in the Following Accounts: Funds are available in the Fire Department's opperational budget under physicians account number 274034110-52.12110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 28 February 22, 2013 To: Deputy Chief Sterling Jones Augusta, GA Fire Department 3117 Deans Bridge Road Augusta, GA 30906 Re: Proposed Budget for PROTECTORS® Program (Based on January 29, 2013 Revised proposal) PROTECTORS® Budget Year One Year Two Peer Trainer Coach Orientation and Training $12,000 N/A Onsite Supervision/Mentoring $20,000 $10,000 PEAKTM Performance Database $30,075 $22,330 Travel Expenses $3,890 $970 TOTAL COST: $65,965 $33,300 Peer Trainer Coach Orientation and Training (up to 35 attendees): A 40-hour PROTECTORS® Peer Training program will first be conducted to prepare in-house trainers for program implementation. · AFD personnel receive PROTECTORS® certification for three years. Onsite Supervision/Mentoring: · Onsite Program Management and Titus Supervision/Mentoring for PROTECTORS® Coaches. o Year One: Includes PROTECTORS® staff member onsite for 4 (four) two hour visits/site/year (20 sites; 19 Stations and HQ) ~ minimum 160 man-hours onsite o Year Two: Includes PROTECTORS® staff member onsite for 4 (four) two hour visits/site/year (20 sites; 19 Stations and HQ) ~ minimum 80 man-hours onsite PEAKTM Performance Database (350 Members, 3 Administrators): · Year One: $30,075 · Year Two: $22,330 Travel Expenses: Hotel and Meal expenses for delivering PROTECTORS® program. Expenses based on GSA published Per Diem rates for Hotels and Meals (http://www.gsa.gov/portal/category/100120). Respectfully Submitted, David Batka COO - Titus Attachment number 1 \nPage 1 of 1 Item # 28 Attachment number 2 \nPage 1 of 3 Item # 28 Attachment number 2 \nPage 2 of 3 Item # 28 Attachment number 2 \nPage 3 of 3 Item # 28 Request for Proposal Request for Proposals will be received at this office until Wednesday, January 16, 2013 @ 11:00 a.m. for furnishing: RFP Item #12-226 Wellness and Occupational Fitness Program for Augusta Fire Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, December 28, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Bidders are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 6, 13, 20, 27, 2012 Metro Courier December 12, 2012 cc: Tameka Allen Deputy Administrator Chris James Augusta Fire Department Revised: 8/15/2011 Attachment number 3 \nPage 1 of 1 Item # 28 VENDORS Attachment B E-Verify SAVE Form Original 7 Copies Fee Proposal Titus 4729 Roswell Road, Suite 102 Atlanta, GA 30342 Yes 630453 Yes Yes Yes Yes RFP Opening RFP Item #12-226 Wellness and Occupational Fitness Program for Augusta, Georgia - Fire Department RFP Due: Wednesday, January 16, 2013 @ 11:00 a.m. Page 1 of 1 Attachment number 4 \nPage 1 of 1 Item # 28 Evaluation Criteria PTS Titus 4729 Roswell Road, Suite 102 Atlanta, GA 30342 A. Professional qualifications necessary for satisfactory performance of required services.25 21.0 B. Specialized experience and technical competence in the type of work required.30 26.0 C. Capacity to accomplish the work in the required time. 20 16.0 D. Past performance on contracts with Government agencies, private agencies, private industry in terms of cost control, quality work, and compliance with performance schedules. Document by references and other means. 10 8.7 E. Location in the general geographical area of the project and knowledge of the locality of the project.5 3.3 F. Firm’s understanding of work to be done. 10 8.0 Total 100 83.0 Cumulative Evaluation Sheet - RFP Item #12-226 Wellness & Occupational Fitness Program for Augusta, Georgia - Fire Department Attachment number 5 \nPage 1 of 1 Item # 28 Attachment number 6 \nPage 1 of 1 Item # 28 Attachment number 7 \nPage 1 of 2 Item # 28 Attachment number 7 \nPage 2 of 2 Item # 28 Commission Meeting Agenda 3/19/2013 5:00 PM Sungard Original Contract Addendum Department:Information Technology Caption:Motion to approve Addendum to Sungard Contract to bring it into compliance with Augusta Procurement Regulations. (Approved by Public Safety Committee March 11, 2013) Background:Augusta originally contracted with Bi-Tech, Inc. in 1997 to supply Enterprise Resource Planning (ERP) software, which manages all the financial, procurement, and human resources processes in the city. Over the years, additional modules have been added to the software through various addendums which have been approved by the Augusta Commission. Furthermore, Bi-Tech, Inc. was purchased by Sungard, Inc. In 2011, new Procurement Regulations were approved by the Commission, meaning that many of the original provisions of the Sungard Contract were superseded by the new language. In addition, there are many new contract provisions that are required by the Procurement language which do not exist at all in the old Bi-Tech contract. This situation causes extra technical and legal review to occur each time a proposal is received by Augusta from Sungard. Analysis:The attached Addendum is intended to be a permanent part of the contract between Augusta and Sungard. It replaces the obsolete contract provisions with language that is consistent with Augusta’s current Procurement Regulations. The effect of approving this addendum is that the ongoing renewal of our contract with Sungard and future purchases of Sungard modules will be subject to provisions that are consistent with Augusta policies and procedures. This change will have the positive effect of reducing time and effort spent on administrative management of the relationship with Sungard. Sungard proposals for updates, modifications, and new modules will still continue to come before the Augusta Commission for approval. This addendum just ensures that the proposals will be able to refer to our existing contract as opposed to having a set of special Procurement provisions as they do now. Financial Impact:There is no specific cost associated with this particular agenda Cover Memo Item # 29 item, since it is simply bringing a pre-existing contract into compliance with current regulations. Alternatives:N/A Recommendation:Approve Addendum to Sungard Contract to bring it into compliance with Augusta Procurement Regulations Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 29 At t a c h m e n t n u m b e r 1 \ n P a g e 1 o f 6 It e m # 2 9 At t a c h m e n t n u m b e r 1 \ n P a g e 2 o f 6 It e m # 2 9 At t a c h m e n t n u m b e r 1 \ n P a g e 3 o f 6 It e m # 2 9 At t a c h m e n t n u m b e r 1 \ n P a g e 4 o f 6 It e m # 2 9 At t a c h m e n t n u m b e r 1 \ n P a g e 5 o f 6 It e m # 2 9 At t a c h m e n t n u m b e r 1 \ n P a g e 6 o f 6 It e m # 2 9 Attachment number 2 \nPage 1 of 15 Item # 29 Attachment number 2 \nPage 2 of 15 Item # 29 Attachment number 2 \nPage 3 of 15 Item # 29 Attachment number 2 \nPage 4 of 15 Item # 29 Attachment number 2 \nPage 5 of 15 Item # 29 Attachment number 2 \nPage 6 of 15 Item # 29 Attachment number 2 \nPage 7 of 15 Item # 29 Attachment number 2 \nPage 8 of 15 Item # 29 Attachment number 2 \nPage 9 of 15 Item # 29 Attachment number 2 \nPage 10 of 15 Item # 29 Attachment number 2 \nPage 11 of 15 Item # 29 Attachment number 2 \nPage 12 of 15 Item # 29 Attachment number 2 \nPage 13 of 15 Item # 29 Attachment number 2 \nPage 14 of 15 Item # 29 Attachment number 2 \nPage 15 of 15 Item # 29 Commission Meeting Agenda 3/19/2013 5:00 PM Continue Purchase of Public Official Liability Insurance for 2013 Department:Finance/Risk Managment Division Caption:Motion to approve Public Official Liability Insurance with Landmark American Insurance Company, current carrier, for a premium charge of $64,948 (same premium charge as 2012) for policy period April 19, 2013 to April 19, 2014. (Approved by Finance Committee March 11, 2013) Background:Current coverage has a $2,000,000 liability limit with an SIR (self insured retention) of $250,000 for each claim Public Officials and $250,000 each claim Employment Practices Liability. Public Official Liability provides coverage for "wrongful acts" of the public entity and wrongful acts of individuals who act on behalf of the entity. A wrongful act means any actual or alleged breach of duty, neglect, errors, misstatements, misleading statements, omissions or employment practices violation by an insured solely in the performance of duties for the public entity. Augusta- Richmond County has maintained continuous coverage since 1997. Acceptance of coverage gives additional protection to the assets of public officials. Public Official Liability (POL) coverage is claims made coverage which means any claim which may be covered would need to be filed during the policy period. J. Smith Lanier & Company secured four quotes for this coverage. These quotes provide $2,000,000 in coverage with a $250,000 SIR (self insured retention). Quotes were received from the following companies: Landmark American, an A XII rated carrier for a premium of $64,948; AIG Insurance Co., an A-XV rated carrier for a premium quote of $78,265; Crum & Forester, an A-XI rated carrier for a premium quote of $93,783; Allied World Assurance Co., an A-XV rated carrier for a premium quote of $ 127,642. Analysis: Financial Impact: Alternatives:Rely totally on available funds for the payment of any judgments which may be rendered directly against entity's public officials. Cover Memo Item # 30 Recommendation:Approve coverage quoted by Landmark American Insurance Company for a one year period for a premium of $64,948 for $2,000,000 in coverage and an SIR of $250,000. Coverage includes Augusta Commission, Augusta Regional Airport Authority and Solid Waste Management Authority. Funds are Available in the Following Accounts: 611-015212 Risk Management REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 30 PROPOSAL OF INSURANCE AND RISK MANAGEMENT Prepared for: Augusta, Georgia Augusta Regional Airport Authority Solid Waste Management Authority Policy Period: 4/19/13 to 4/19/14 Presented by: Phil Harison, Jr. Vice President Attachment number 1 \nPage 1 of 9 Item # 30 CLIENT PORTAL Client Portal is your personalized website that allows you to effortlessly click, connect, and communicate with J. Smith Lanier & Co. It is designed to offer you time-saving tools and resources that build convenience into managing your everyday work tasks. Whether you want to view documents online, participate in plan/program surveys, or connect with over 300,000 peers in your industry, this is the place to be. It’s easily accessible, hardworking, and just one of the many value-added services available when you partner with J. Smith Lanier & Co. Property and Casualty Client Features · Choose from hundreds of P&C resources · P&C Document Library and Newsletters · Links to well-known, official industry websites · Access Workers’ Compensation statutes for all 50 states · OSHA Compliance and create and maintain your OSHA log electronically · Benchmark Surveys & Statistics Benefit Client Features · HR-related topics including a powerful search engine for quick and easy access · Direct link to federal and state legislation guides · Frequently Asked Questions (and Answers) · Instant access to downloadable articles · Benchmark Surveys & Statistics · Compliance & Plan Designs · Employee Communication & Education · Links to well-known and official industry websites Collaboration Center · Our document posting capabilities allow a seamless exchange of information sharing from our agency to you. · Accessible 24/7, postings from our agency are timely, relevant, and easy to locate in one convenient place online. Survey Benchmarking · Participate in benefit plan and/or P&C program surveys. · Allows you to determine how your plans and programs compare to employers across the U.S. Community · You can share information and resources through an interactive forum that allows you to post questions, provide insight into other users’ questions, and allows you to track responses based on topics or individual questions. · Community postings are organized by topic so you can source information quickly and easily. Exchange Internal Documents Online · Access to information housed in one area · Simplifies updates to reports, worksheets, questionnaires and policies Attachment number 1 \nPage 2 of 9 Item # 30 SERVICE COMMITMENT J. Smith Lanier & Co. is committed to the client. We enjoy what we do and it shows in our work. Some of our more important qualities include: § A Team Of Qualified Insurance Professionals Periodic evaluation of your insurance program Certificates of Insurance Policy forms, wording, and endorsements Contracts (Insurance/Indemnification provisions) § Claims Management Services Resolve coverage issues Claims reporting procedures Timely settlements § Engineering Services Site surveys Develop new or refined safety programs Safety Training Review Carrier recommendations for feasibility and effectiveness Attachment number 1 \nPage 3 of 9 Item # 30 SERVICE TEAM At J. Smith Lanier & Co., we believe the best way to effectively give your business the service it deserves is through a team effort. Our client service team concept is designed to give you consistent, knowledgeable service which can only occur by working with trained professionals. J. SMITH LANIER & CO. – Augusta Division 2601 Commons Avenue Augusta, GA 30909 Main Phone Number: 706-737-8811 Main Fax Number: 706-737-3413 COMMERCIAL LINES TEAM Phil Harison, Jr. – Vice President Account Executive 706-737-8811 pharison@jsmithlanier.com Lisa Hamilton Account Manager 706-737-8811 lhamilton@jsmithlanier.com CLAIMS Jerry Hedgepeth AIC, ARM, CIC Corporate Claims Director 770-814-4535 jhedgepeth@jsmithlanier.com Dan Adams Claims Analyst 706-434-2393 dadams@jsmithlanier.com Attachment number 1 \nPage 4 of 9 Item # 30 PREMIUM SUMMARY DESCRIPTION OF COVERAGE Best Rating Premium Landmark American Insurance Co A XII $64,948 AIG Insurance Co. A XV $78,265 Crum & Forester A-XI $93,783 Allied World Assurance Co. A XV $127,642 Terms & conditions: Public Officials Limit: $2,000,000 (Annual Aggregate, defense costs are in addition to limit) Retention: $250,000 Each Claim Public Officials $250,000 Each Claim Employment Practices Liability Prior and Pending Litigation backdated to: 04/19/97 for Augusta, GA 04/19/03 Augusta Regional Airport Authority 08/01/04 Solid Waste Management Authority Landmark American – 2012 year expiring premium was $64,948. AIG Insurance Co. – Completed and signed original AIG application and copy of employee handbook required. 2012 audited financials also needed. Allied World Assurance Co. – Completed and signed original AWAC application and copy of Employee handbook required. 2012 audited financials also needed. Crum & Forester – Completed and signed original Public Officials application required and signed Claims supplemental form and copy of employee handbook. 2012 audited financials also needed. Attachment number 1 \nPage 5 of 9 Item # 30 A.M. BEST RATING SCALE GUIDE TO BEST’S FINANCIAL STRENGTH RATINGS A Best’s Financial Strength Rating is an independent opinion of an insurer’s financial strength and ability to meet its ongoing insurance policy and contract obligations. The rating is based on a comprehensive quantitative and qualitative evaluation of a company’s balance sheet strength, operating performance and business profile. Financial Strength Ratings Rating Descriptor Definition Secu re A++, A+ Superior Assigned to companies that have, in our opinion, a superior ability to meet their ongoing insurance obli- gations. A, A- Excellent Assigned to companies that have, in our opinion, an excellent ability to meet their ongoing insurance obligations. B++, B+ Good Assigned to companies that have, in our opinion, a good ability to meet their ongoing insurance obliga- tions. Vulnera ble B, B- Fair Assigned to companies that have, in our opinion, a fair ability to meet their ongoing insurance obliga- tions. Financial strength is vulnerable to adverse changes in underwriting and economic conditions. C++, C+ Marginal Assigned to companies that have, in our opinion, a marginal ability to meet their ongoing insurance obli- gations. Financial strength is vulnerable to adverse changes in underwriting and economic conditions. C, C- Weak Assigned to companies that have, in our opinion, a weak ability to meet their ongoing insurance obliga- tions. Financial strength is very vulnerable to adverse changes in underwriting and economic conditions. D Poor Assigned to companies that have, in our opinion, a poor ability to meet their ongoing insurance obliga- tions. Financial strength is extremely vulnerable to adverse changes in underwriting and economic con- ditions. E Under Regulatory Supervision Assigned to companies (and possibly their subsidiaries/affiliates) placed under a significant form of regulatory supervision, control or restraint - including cease and desist orders, conservatorship or reha- bilitation, but not liquidation - that prevents conduct of normal, ongoing insurance operations. F In Liquidation Assigned to companies placed in liquidation by a court of law or by a forced liquidation. S Suspended Assigned to rated companies when sudden and significant events affect their balance sheet strength or operating performance and rating implications cannot be evaluated due to a lack of timely or adequate information. Rating Modifiers Modifier Descriptor Definition u Under Review Indicates the rating may change in the near term, typically within six months. Generally is event driven, with positive, negative or developing implications. pd Public Data Indicates rating assigned to insurer that chose not to participate in A.M. Best’s interactive rating process. (Discontinued in 2010) s Syndicate Indicates rating assigned to a Lloyd’s syndicate. Outlooks Indicates potential direction of a Financial Strength Rating over an intermediate term, generally defined as 12 to 36 months. Positive Indicates possible rating upgrade due to favorable financial/market trends relative to the current rating level. Negative Indicates possible rating downgrade due to unfavorable financial/market trends relative to the current rating level. Stable Indicates low likelihood of a rating change due to stable financial/market trends. Affiliation Codes Indicates rating is based on a type of affiliation with other insurers. g Group p Pooled r Reinsured Not Rated Designation NR: Assigned to companies that are not rated by A.M. Best. Rating Disclosure A Best’s Financial Strength Rating opinion addresses the relative ability of an insurer to meet its ongoing insurance obligations. The ratings are not assigned to specific insurance policies or contracts and do not address any other risk, including, but not limited to, an insurer’s claims-payment policies or procedures; the ability of the insurer to dispute or deny claims payment on grounds of misrepresentation or fraud; or any specific liability contractually borne by the policy or contract holder. A Best’s Financial Strength Rating is not a recommendation to purchase, hold or terminate any insurance policy, contract or any other financial obligation issued by an insurer, nor does it address the suitability of any particular policy or contract for a specific purpose or purchaser. In arriving at a rating decision, A.M. Best relies on third-party audited financial data and/or other information provided to it. While this information is believed to be reliable, A.M. Best does not independently verify the accuracy or reliability of the information. For additional details, see A.M. Best’s Terms of Use at www.ambest.com. Best’s Financial Strength Ratings are distributed via press release and/or the A.M. Best Web site at www.ambest.com and are published in the Rating Actions section of BestWeek®. Best’s Financial Strength Ratings are proprietary and may not be reproduced without permission. Copyright © 2011 by A.M. Best Company, Inc. Version 062211 Attachment number 1 \nPage 6 of 9 Item # 30 DISCLAIMER Proposal J. Smith Lanier & Co. thanks you for the opportunity to discuss your insurance and risk management program. This summary is a brief overview of that program and is based on the exposure information you provided. Please refer to the policies for complete terms, conditions, limitations, definitions, and exclusions. We have evaluated your exposures to loss and developed this proposal based upon the information that you have provided to us. If you are aware of other areas of potential exposure that need to be evaluated or of additional information of which we should be aware prior to binding of coverage, please bring the other areas or additional information to our attention as soon as possible. Should any of your exposures change after coverage is bound, please notify us immediately. Client Contracts In the event that you enter into a contract that has specific insurance requirements, J. Smith Lanier & Co. will review your contract, but only in regards to the insurance requirements of the contract. The scope of our review will be to determine if the current insurance program which you have placed through our agency addresses the types and amounts of insurance coverage referenced by the contract. We will identify the significant insurance obligations and will provide a summary of the changes required in your current insurance program to meet the requirements of the contract. Upon your authorization, we will make the necessary changes in your insurance program. We will also be available to discuss any insurance requirements of the contract with your attorney, if desired. In performing a contract review, J. Smith Lanier & Co. is not providing legal advice or a legal opinion concerning any portion of the contract. In addition, J. Smith Lanier & Co. is not undertaking to identify all potential liabilities that may arise under any such contracts. A contract review is provided solely for your information and should not be relied upon by third parties. Any descriptions of the insurance coverages are subject to the terms, conditions, exclusions, and other provisions of the contract and of the insurance policies and applicable regulations, rating rules or plans. Compensation Disclosure (Including New York Regulation 194 Disclosure) J. Smith Lanier & Co. is an insurance producer domiciled in the State of Georgia and licensed to sell insurance in additional states (including New York). Our licensed insurance producers are authorized by law to confer with you regarding the benefits, terms and conditions of insurance contracts; to offer advice concerning the substantive benefits of particular insurance contracts; to sell insurance; and to obtain insurance for purchasers. Our role in any particular insurance transaction typically involves one or more of these activities. Except in cases where J. Smith Lanier & Co. has a specific fee agreement to receive compensation from a client, we customarily receive compensation from insurers for our professional services in the form of a commission, which normally consists of a percentage of the premium collected by the insurers. J. Smith Lanier & Co. may also receive additional compensation, under agreements with one or more insurers and/or insurance intermediaries, in the form of commission overrides or based on some combination of volume, profitability or other factors. We will receive compensation in connection with the sale of insurance products based upon the type of insurance contract that we sell and our arrangement Attachment number 1 \nPage 7 of 9 Item # 30 with the insurer. Depending on the insurer and insurance contract that you select, compensation may be paid to J. Smith Lanier & Co. by the insurer selling the insurance contract or by another third party. Such compensation may vary depending on a number of factors, including the insurance contract and the insurer the purchaser selects. In some cases, other factors such as the volume of business a producer provides to an insurer or the profitability of insurance contracts a producer provides to an insurer also may affect compensation. At your request, we will be pleased to provide you with information about compensation expected to be received by J. Smith Lanier & Co. based in whole or in part on the sale of insurance to you and (if applicable) compensation expected to be received by us based in whole or in part on any alternative quotes presented to you by J. Smith Lanier & Co. Collection Disclosure If this proposal results in your commitment to purchase one or more of the insurance products described in this proposal, J. Smith Lanier & Co. will submit to you, or caused to be submitted to you, an invoice for the insurance premiums associated with such insurance products. You are responsible for payment in full of the premium amounts set forth on our invoices within the payment terms set forth on the invoices. In the event that J. Smith Lanier & Co. or its designee commences legal action to collect amounts due under outstanding invoices or to enforce its rights under any insurance contracts, you will be responsible for payment of all reasonable attorneys’ fees, court costs and expenses incurred by J. Smith Lanier & Co. in collecting past due amounts pursuant to such invoices or otherwise enforcing its legal rights under such contracts. Attachment number 1 \nPage 8 of 9 Item # 30 AUTHORIZATION TO BIND Named Insured: Augusta, Georgia; Augusta Regional Airp Choose the appropriate option: I hereby authorize J. Smith Lanier & Co. to bind my coverage per the terms and conditions outlined in this Proposal. ____________________________________ _________________________ Authorized Signature Date I hereby authorize J. Smith Lanier & Co to bind my coverage with changes as stated below. I understand these changes may result in possible additional underwriting requirements or more/less premium. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ____________________________________ ____________________________ Authorized Signature Date Attachment number 1 \nPage 9 of 9 Item # 30 Commission Meeting Agenda 3/19/2013 5:00 PM CSRA Alliance for Fort Gordon Department:Clerk of Commission Caption:Motion to approve a request from the CSRA Alliance for Fort Gordon, Inc. regarding the reestablishment of funding in the amount of $25,000 on an annual basis. (Approved by Finance Committee March 11, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 31 Attachment number 1 \nPage 1 of 2 Item # 31 Attachment number 1 \nPage 2 of 2 Item # 31 Commission Meeting Agenda 3/19/2013 5:00 PM Garden City Rescue Mission Department:Clerk of Commission Caption:Motion to approve a request from the Garden City Rescue Mission for a refund of 2012 property taxes. (Approved by Finance Committee March 11, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 32 Attachment number 1 \nPage 1 of 1 Item # 32 Commission Meeting Agenda 3/19/2013 5:00 PM Request Transfer of City Owned Property to Augusta, Georgia Land Bank Authority For Sale to Potential Buyers Department: Caption:Motion to approve the transfer of the below listed City owned properties for the purpose of selling to potential buyers for the market/tax assessed value. (Approved by Finance Committee March 11, 2013) (1) 922 Boyd Lane (2) 2854 Pineview Road (3) 1040 Tenth Street (4) 706 Walton Way (5) 708 Walton Way (6) 714 Walton Way (7) 720 Walton Way Background:Properties owned by the City of Augusta will be sold at market/tax assessed value for the purpose of redeveloping specific areas and/or to add to adjacent property, for the highest and best use. Analysis:See Background Financial Impact:(1)922 Boyd Lane $2,500.00 (2)2854 Pineview Road (MarketValue) (3)1040 Tenth Street $2,500.00 (4)706 Walton Way $2,304.00 (5)708 Walton Way $7,427.00 (6)714 Walton Way $3,823.00 (7)720 Walton Way $2,800.00 Alternatives:Do not approve. Recommendation:Approve. Funds are Available in the Following Accounts: Cover Memo Item # 33 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 33 Commission Meeting Agenda 3/19/2013 5:00 PM 2013 - Sheriff Sales Tax Department:Finance - Fleet Management Caption:Motion to approve the replacement of 41 Public Safety Vehicles for the Sheriff’s Office for 2013. (No recommendation from Finance Committee March 11, 2013) Background:In December of 2008, Fleet Management submitted a request to replace public safety vehicles as part of the 2011 Sales Tax Referendum. This referendum was passed which will provide 1.5 million dollars for replacement vehicles for Public Safety each year for 5 years. The items listed below are from funds available for Phase VI of the Sales Tax – third year. The initial plan of 2008 called for the replacement of approximately 42 patrol/pursuit vehicles per year, however with the production curtailment of the Crown Victoria coupled with the increase in pricing the number of vehicles being requested has been adjusted/reduced to meet the funds available through the Sales Tax. The following vehicles are being requested for 2013; 1). Road Patrol Division – 30 pursuit type vehicles (Dodge Chargers) at $ 1,011,196.00 2). Criminal Investigation Division (CID) – 10 vehicles (Chevy Impala) at $217,060.00 3). Civil Division – 2 vehicles for inter & intra-state transport(Chevy Tahoe) -$59,242.00 An additional 2 motorcycles will be requested at a later date. Fleet Management is in the process of submitting a request for bids to obtain pricing. Vehicles will be replaced on a one for one basis. Analysis:The Procurement Department published a competitive bid using the Demand Star application for the police pursuit vehicles (Dodge Chargers) , Bid 13-120. Bids were received from four venders; Akins Ford Corp, Butler Dodge, Thomson Chrysler and Carl Gregory Dodge (incomplete bid). Akins Ford Corp was the low bidder and in fact, has the State Contract. See attached documents. The pricing for the Chevrolet Tahoe and Chevrolet Impala is from the State Contract (SWC90796) from Hardy Fleet Group of Dallas, Georgia (see attachments). Financial Impact:: 1). Road Patrol Division – 30 pursuit type vehicles (Dodge Chargers) at $ 866,896; (2). Criminal Investigation Division (CID) Cover Memo Item # 34 – 10 vehicles (Chevy Impala) at $217,060.00; (3). Civil Division – 2 vehicles for inter & intra-state transport (Chevy Tahoe) - $59,242.00 for a total of $1,114,198.00. The planned allocation of the 1.5 million approved in the Sales Tax for the Sheriff’s Office (per year) is $1.2 million with the remaining $300,000 for Animal Services, ARCCI, Coroner, Marshal and District Attorney. Alternatives:1.) Approve the request, 2.) Approve the request in part 3.) Disapprove the request, Recommendation:Approve the request to purchase 41 public safety vehicles of the Sheriff’s Office and declare the replacement vehicles excess and available for auction. Funds are Available in the Following Accounts: Sales Tax Phase VI, 3rd year. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 34 Attachment number 1 \nPage 1 of 3 Item # 34 Attachment number 1 \nPage 2 of 3 Item # 34 Attachment number 1 \nPage 3 of 3 Item # 34 Attachment number 2 \nPage 1 of 8 Item # 34 Attachment number 2 \nPage 2 of 8 Item # 34 Attachment number 2 \nPage 3 of 8 Item # 34 Attachment number 2 \nPage 4 of 8 Item # 34 Attachment number 2 \nPage 5 of 8 Item # 34 Attachment number 2 \nPage 6 of 8 Item # 34 Attachment number 2 \nPage 7 of 8 Item # 34 Attachment number 2 \nPage 8 of 8 Item # 34 Invitation to Bid Sealed bids will be received at this office on Friday March 1, 2013 @ 11:00 a.m. for furnishing: Bid Item 13-120 Dodge Charger Police Automobile for Fleet Management Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, February 27 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle February 7, 14, 21, 26, 2013 Metro Courier February 13, 2013 cc: Tameka Allen Deputy Administrator Richard Roundtree Sheriff Office Patrick Clayton Sheriff Office Robert Partain Sheriff Office Ron Crowden Fleet Management Russell Sanders Fleet Management Revised: 8/15/2011 Attachment number 3 \nPage 1 of 1 Item # 34 Vendors THOMSON CHRYSLER DODGE JEEP 2158 WASHINGTON ROAD THOMSON, GA 30824 AKINS FORD CORP 220 WESY MAY STREET WINDER, GA 30680 BUTLER CHRYSLER DODGE JEEP 1555 SALEM ROAD BEAUFORT, SC 29902 CARL GREGORY DODGE 2201 VICTORY DRIVE COLUMBUS, GA 31901 Attachment B Yes Yes Yes Yes E-Verify Number 369935 388164 575215 511388 SAVE Form Yes Yes Yes Yes 5.01 - Adminis Package $24,963.00 $24,400.00 $24,525.00 $24,294.00 5.03 - Marshal Package $27,922.00 $27,427.00 $27,484.00 $27,146.00 5.04 - Patrol Package $29,405.00 $28,860.00 $29,007.00 $28,826.00 5.05 Traffic Package $29,725.00 $29,134.00 $29,243.00 $29,146.00 6.01 - HEMI 5.7 Liter Engine $995.00 $435.00 $2,025.00 no prices 6.02 - Rear Mounted Backup Sensor System $300.00 $400.00 $279.00 no prices 6.03 - Rear View Backup Camera System N/A $600.00 n/a no prices 6.04 - Special Exterior Paint Colors Each $500.00 $445.00 $487.00 no prices 6.05 - Police Charger "Conven Group" $480.00 $480.00 $449.00 no prices 6.06 - Police Charger "Connec Group" $495.00 $495.00 $469.00 no prices 5.00 Vehicle/Options Required $25,924.00$25,997.00 6.00 Optional Items Bid Item #13-120 Dodge Charger Police Automobile for Augusta, Georgia - Fleet Management Department 5.02 - Civil Package $26,057.00$26,497.00 Bid Opening Date: Friday, March 1, 2013 @ 11:00 a.m. Page 1 of 3 At t a c h m e n t n u m b e r 4 \ n P a g e 1 o f 3 It e m # 3 4 7.01 - Whelen SX8BBBB LED Light Bar $1,650.00 $1,650.00 $1,695.00 $1,690.00 7.02 - Jotto Desk 425-6175 console $465.00 $465.00 $475.00 $495.00 7.03 - Jotto Desk 425-6260 armrest $55.00 $55.00 $55.00 $59.00 7.04 - Jotto Desk 425-3704 cup holder $45.00 $45.00 $50.00 $48.00 7.05 - Havis Shields PKG-PSM- 144 Lapstd $293.00 $293.00 $297.00 $298.00 7.06 - Sho-Me 05.6000 six control switch $115.00 $115.00 $118.00 $122.00 7.07 - Outlet Receptacle $20.00 $20.00 $22.00 $20.00 7.08 - 2 each Talon rocker switches $10.00 $10.00 $13.00 $12.00 7.09 - Jumper cable connection $175.00 $175.00 $179.00 $555.00 7.10 - Corner Lighting $535.00 $535.00 $545.00 $290.00 7.11 - Whelen SLPMMBB Blue/Blue fl light $285.00 $285.00 $289.00 $237.00 7.12 - Whelen SLPMMBA dual LED flasher light $285.00 $285.00 $289.00 $252.00 7.13 - Whelen Alpha 12R siren controller $232.50 $233.00 $239.50 $238.00 7.00 Outfitter's Specialty Items Page 2 of 3 At t a c h m e n t n u m b e r 4 \ n P a g e 2 o f 3 It e m # 3 4 7.14 - Whelen SA315P In-Grille Speaker/Siren $247.50 $248.00 $253.50 $249.00 7.15 - Setina #10S- C security partition $570.00 $570.00 $579.00 $590.00 7.16 - Full lower extension plate w/toe kick $100.00 $100.00 $105.00 $100.00 7.17 - Rear Door Panels-Pro Guard DP56C11 $145.00 $145.00 $149.00 $154.00 7.18 - Rear side Windows barriers $220.00 $220.00 $229.00 $228.00 7.19 - Rear seat- Pro Guard F56C06 $445.00 $445.00 $449.00 $455.00 7.20 - Floor Pan- Pro Guard F56C06 $180.00 $180.00 $183.00 $190.00 7.21 - Shotgun mount and lock ELS210 $300.00 $300.00 $310.00 $320.00 7.22 - Shotgun Mount-GEE MFG FT - 2 Lid $86.00 $86.00 $89.00 $88.00 7.23 - Push Bumper-Go Rhino 5076 $300.00 $300.00 $310.00 $310.00 7.24 - Headlight guard-Go Rhino 5076WHD $365.00 $365.00 $375.00 $370.00 7.25 - #35 window tint film application $130.00 $130.00 $135.00 $140.00 7.26 - Fire Extinguisher $46.00 $46.00 $52.00 $49.00 Approximate Delivery Schedule 8 - 10 weeks 90 - 120 days 90 - 120 days ARO 60 - 90 days ARO Page 3 of 3 At t a c h m e n t n u m b e r 4 \ n P a g e 3 o f 3 It e m # 3 4 Attachment number 5 \nPage 1 of 3 Item # 34 Attachment number 5 \nPage 2 of 3 Item # 34 Attachment number 5 \nPage 3 of 3 Item # 34 Attachment number 6 \nPage 1 of 1 Item # 34 Commission Meeting Agenda 3/19/2013 5:00 PM Resolution supporting amending legislation providing salary increases for Richmond Co. Civil and Magistrate Court Judges Department:Clerk of Commission Caption:Motion to approve a Resolution in support of amending local legislation to provide for salary increases for Richmond County Civil and Magistrate Court Judges. (No recommendation from Finance Committee March 11, 2013) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 35 Attachment number 1 \nPage 1 of 2 Item # 35 Attachment number 1 \nPage 2 of 2 Item # 35 Commission Meeting Agenda 3/19/2013 5:00 PM Approve Change Order #1 to the existing construction contract award in the amount of $289,920.74 to Blair Construction for the Fort Gordon Extension to the Water Distribution System at Gate 4 . Bid item #12-142 Department:Augusta Utilities Department Caption:Motion to approve Change Order # 1 to the existing construction contract in the amount of $289,920.74 to Blair Construction for the additional work to complete the water line installation along Range Road into the Gordon Lakes Golf Club in Fort Gordon which will improve the redundancy in that area and fire protection. (Approved by Engineering Services Committee March 11, 2013) Background:The Privatization of Water/Wastewater Utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the Contract include executing Initial Capital Upgrades (ICU) and Renewal & Replacement (R & R) projects for the water and wastewater systems throughout the installation of Fort Gordon. One of the Initial Capital Upgrade projects is the extension of the Water Distribution System at Gate 4 is to extend a new water main into Fort Gordon to improve water supply and provide redundancy in the Fort Gordon service area. The modification to this costruction contract is to install an eight-inch diameter ductile iron water main approximately 5,850 -linear foot along Range Road and into the Gordon Lakes Golf Club in Fort Gordon which will improve the redundancy in that that area and fire protection. The additional water main was requested by Fort Gordon. Analysis:AUD has evaluated Blair proposal to Change Order #1 and has considered the proposal fair and reasonable to accomplish the project. Financial Impact:The construction proposal submitted for this project is $289,920.74. These funds are available from account 507043410- 5212115 / 88880067-5212115 Alternatives:Reject the award of the construction contract, would delay the construction of the Fort Gordon Water Distribution System at Cover Memo Item # 36 Gate 4 Project. Recommendation:It is recommended that the proposal for construction of the Water Distribution System at Gate 4 Project to Gordon Lakes Golf Club be approved at $289,920.74 Funds are Available in the Following Accounts: $289,920.74 from account 507043410-5212115 / 88880067- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 36 To:Stanley Aye Date: February 13, 2013 Augusta Utilities Department Engineering and Construction Division Augusta, Georgia 30901 Re:Gordon Lakes 8" Water Line Extension as part of Fort Gordon Gate 4 Water Project No.Description Unit Price AMOUNT 1 Tie To Existing Water Line 2 EA $1,150.00 $ 2,300.00 2 8" PC 350 Ductile Iron Standard Joint Water Line 3582 LF $28.12 $ 100,725.84 3 8" PC 350 Ductile Iron Restrained Joint Water Line 1012 LF $32.62 $ 33,011.44 4 6" PC 350 Ductile Iron Restrained Joint Water Line 15 LF $26.22 $ 393.30 5 4" PVC Water Line (C-900)32 LF $8.10 $ 259.20 6 2" Sch. 40 PVC Water Line 12 LF $6.05 $ 72.60 7 Jack & Bore 16" Diameter Steel Casing, Minimum Wall Thickness 0.280", Including 8" Diameter DIP Carrier Pipe & End Seals 40 LF $250.00 $ 10,000.00 8 MJ Fittings 1680 LB $2.48 $ 4,166.40 9 Fire Hydrant Complete with Tee and Gate Valve 4 EA $3,149.89 $ 12,599.56 10 8" Gate Valve 4 EA $919.97 $ 3,679.88 11 4" Gate Valve 1 EA $986.70 $ 986.70 12 Fire Vault Complete 1 LS $16,135.90 $ 16,135.90 13 2" Meter Box & DC Backflow Assembly (Meter supplied by AUD)1 EA $4,400.00 $ 4,400.00 14 Graded Aggregate Base, 10-1/2" Thick, 7' Wide and Asphalt Patch 2-1/2" Thick, Including Removal Of 2-1/2" GAB and Placement of Bituminous Tack Coat (Asphalt Overlay Not 60 SY $38.17 $ 2,290.20 PROPOSAL Quantity Blair Construction, Inc. Asphalt Paving & Underground Utilities 4308 Evans-to-Locks Rd P.O. Box 770, Evans, Georgia 30809 Phone 706.868.1950 Fax 706.868.1855 Page 1 of 2 Attachment number 1 \nPage 1 of 2 Item # 36 No.Description Unit Price AMOUNT 15 Asphalt Overlay, Type F, 1-1/2" Thick Minimum 264 SY $7.48 $ 1,974.72 16 Clearing & Grubbing 1 LS $7,150.00 $ 7,150.00 17 Replace Bermuda Sod 1000 SF $0.82 $ 820.00 18 Rip-Rap, Type III 25 SY $60.28 $ 1,507.00 19 Furnish and Install 6' tall, black vinyl chain link fence with three stands of barbwire (Includes two 16' gates)300 LF $24.65 $ 7,395.00 20 GABC - 6" thick (around master meter)600 SY $7.25 $ 4,350.00 21 GABC - 6" thick (Parking Lot at Range Road)3200 SY $7.25 $ 23,200.00 22 Lump Sum Construction 1 LS $52,503.00 $ 52,503.00 TOTAL 289,920.74$ Page 2 of 2 Quantity Attachment number 1 \nPage 2 of 2 Item # 36 Commission Meeting Agenda 3/19/2013 5:00 PM Cascade Cart Contract Department:Solid Waste Caption:Motion to approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. Bid Item 12-227. (Approved by Engineering Services Committee March 11, 2013) Background:In June of 2006, Augusta entered into an agreement with Cascade Engineering to provide solid waste and recycling carts as well as asset management services. This contract provides Augusta two distinct products: The first is the actual solid waste and recycling carts that are provided to the residents. At the time, Augusta was renting carts from the private haulers which served Augusta. There were 3 contract haulers and 5 subcontractors. There was a significant variety in the type, color and condition of the carts being provided. Augusta wanted a uniform look for its citizens, as well as a rebranding of the customer service. By purchasing carts, Augusta standardized the carts to one type of cart and one general color scheme. The second item that Cascade Engineering provided was asset management services. All of our carts have an RFID chip embedded in the cart. When Augusta stopped renting the carts, it took the responsibility of owning, delivering, removing and repairing the carts. Cascade was contracted to perform this duty. This contractor also performed “mass deployments” of carts. This service is used when we completely replace all the assets in a given area. Historically, the cost of the program has varied greatly. The most notable cost is in the purchase of the carts themselves. As Augusta took over its carts, we phased in the new carts based on the rental fee’s charged by the contractor. We spread our conversion over 4 years to spread our costs. This created economic spikes in our capital expenditures. Asset Management costs have been much more stable. On May 4, 2012 the ESD released a bid for cart purchase and asset management. There was one company which responded with a compliant package. The department recommended using that company. At that time, Augusta entered into contract negotiations with the recommended company. After considerable effort and time, no agreement could be reached. It was determined that it was in the best interest of all to re-bid the Cover Memo Item # 37 services. To be fair to all parties, Augusta split the bid into two distinct packages. That method created one bid for cart purchase and a second for asset management. Analysis:The ESD is proposing a contract with Cascade Environmental for solid waste collection and recycling carts. There were 3 responsive, compliant bidders. All three bidders had carts which met the overall specifications. Therefore, the ESD is recommending the company which offered the lowest price for the respective products. Cascade Engineering was the most cost effective bid, with costs being lower on all 3 sizes of carts. If awarded, Augusta not only gets the lowest cost carts, but also keeps the same make, model, and color scheme, as all current carts purchased by Augusta are from Cascade Engineering. There is additional value from having one cart manufacturer. That value comes from having standardized spare parts and pieces. Had we been working with multiple manufacturers, then we would need spare parts for both brands. Additionally, it allows Augusta to have the same look, and colors as previously purchased. This provides a more uniform look to Augusta. Financial Impact:At this time the financial impact is variable. By the time this contract is awarded, most of the carts for the new solid waste and recycling contract should be implemented. However, with Augusta moving to an incentive based recycling program, we can anticipate that additional recycling carts will need to be purchased. There is no reasonable method of determining how many carts will be needed. Additionally, as our current carts age, we will need to start a replacement program. At the moment, this happens as carts are lost, stolen or destroyed. However, in the next three to 5 years, our carts will be out of the 10 year warranty and general replacement will need to occur. The ESD budgets for carts either in its capital costs or through the GSA leasing program. The department is asking for the flexibility of using either program, provided that funds are available in the approved budget. This will provide the department the flexibility to only purchase what is needed, as they are needed. This method prolongs our warranty, as well as limits loss due to water filled stacks. For the 2013 budget, the ESD budgeted an additional $200,000 in the “environmental equipment” line. We propose moving $300,000 from "other vehicles" and combining it with the environmental equipment line, for a total 2013 approperiation of $500,000. For subsequent years the ESD would budget funds to cover the cost of this contract. Alternatives:1. Approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. 2. Do not approve Recommendation:Approve a contract with Cascade Environmental for solid waste Cover Memo Item # 37 and recycling carts in an amount budgeted annually. Funds are Available in the Following Accounts: For 2013 year there is $200,000 in account 542-04-4110/5426130, and we propose moving an additional $300,000 from 542-04- 4110/5422910 to 542-04-4110/5426130 for a total 2013 budget of $500,000. For subsequent years the ESD would budget funds to cover the cost of this contract. REVIEWED AND APPROVED BY: Finance. Procurement. Solid Waste Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 37 Invitation to Bid Sealed bids will be received at this office on Tuesday, January 15, 2013 @ 11:00 a.m. for furnishing: Bid Item 12-227 Wheeled Carts for Environmental Services Department Bid Item 12-228 Asset Management for Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, December 31, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 6, 13, 20, 27, 2012 Metro Courier December 12, 2012 cc: Tameka Allen Deputy Administrator Mark Johnson Environmental Services Department Lori Videtto Environmental Services Department Revised: 8/15/2011 Attachment number 1 \nPage 1 of 1 Item # 37 VENDORS Rehrig Pacific Co 1000 Raco Court Lawrenceville, GA 30046 Cascade Engineering 4950 37th St SE Grand Rapids, MI 49512 Otto Environmental Systems LLC 12700 General Dr Charlotte, NC 28273 Attachment B Yes Yes Yes E-Verify #446759 594410 251921060/ 51888 Addendum 1 Yes Yes Yes SAVE Form Yes Yes Yes Per 96-gallon Cart $48.35 $43.79 $44.79 Per 64-gallon Cart $44.85 $37.71 $39.03 Per 35-gallon Cart $40.95 $32.14 $33.24 Wheel(per wheel by pallet or Gay)$3.50 35 gal - $2.20 64 gal - $3.60 96 gal - $3.10 $1,650.00 Lids (each)$11.00 35 gal - $8.50 64 gal - $10.50 96 gal - $11.20 $13.00 Bars (each)$4.00 35 gal - $1.50 64 gal - $1.50 96 gal - $11.50 $4.00 In-mold label (per 95-gal cart/ lid)$2.00 $1.75 $1.70 In-mold label (per 64-gal cart/ lid)$2.00 $1.75 $1.70 In-mold label (per35-gal cart/lid)$2.00 $1.75 $1.35 Bid Opening Bid Item #12-227 Wheeled Carts for Augusta, Georgia – Environmental Services Department Bid Due: Tuesday, January 15, 2013 @ 11:00 a.m. The following vendor submitted a statement of "No Bid": Toter Inc. / 841 Meacham Rd. / Statesville, NC 28677 Bid Price Parts and Pieces inclusive of freight to Augusta Page 1 of 1 Attachment number 2 \nPage 1 of 1 Item # 37 Attachment number 3 \nPage 1 of 2 Item # 37 Attachment number 3 \nPage 2 of 2 Item # 37 Attachment number 4 \nPage 1 of 1 Item # 37 Commission Meeting Agenda 3/19/2013 5:00 PM Granite Hill, Section Three C Department:Engineering-Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section “Three C.” (Approved by Engineering Services Committee March 11, 2013) Background:The final plat for Granite Hill, Section “Three C” was approved by the Commission on August 21, 2012. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section “Three C.” 2. Do not approve and risk litigation. Cover Memo Item # 38 Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 38 Attachment number 1 \nPage 1 of 1 Item # 38 Attachment number 2 \nPage 1 of 1 Item # 38 Attachment number 3 \nPage 1 of 2 Item # 38 Attachment number 3 \nPage 2 of 2 Item # 38 Attachment number 4 \nPage 1 of 2 Item # 38 Attachment number 4 \nPage 2 of 2 Item # 38 Attachment number 5 \nPage 1 of 2 Item # 38 Attachment number 5 \nPage 2 of 2 Item # 38 Attachment number 6 \nPage 1 of 5 Item # 38 Attachment number 6 \nPage 2 of 5 Item # 38 Attachment number 6 \nPage 3 of 5 Item # 38 Attachment number 6 \nPage 4 of 5 Item # 38 Attachment number 6 \nPage 5 of 5 Item # 38 Attachment number 7 \nPage 1 of 2 Item # 38 Attachment number 7 \nPage 2 of 2 Item # 38 Commission Meeting Agenda 3/19/2013 5:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Myong Cha Mosely, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, 0.018 acre (780.20 sq. ft.) in fee simple and 0.012 acre (539.73 sq. ft.) of permanent construction & maintenance easement, more or less, on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4632 Windsor Spring Road, private, at the purchase price of $750.00. (Approved by Engineering Services Committee March 11, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Windsor Spring Road, Phase V, STP00-1105-00(004) Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: 323041110-54.11120 299823786-54.11120 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 39 Law. Administrator. Clerk of Commission Cover Memo Item # 39 Attachment number 1 \nPage 1 of 4 Item # 39 Attachment number 1 \nPage 2 of 4 Item # 39 Attachment number 1 \nPage 3 of 4 Item # 39 Attachment number 1 \nPage 4 of 4 Item # 39 Commission Meeting Agenda 3/19/2013 5:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between First Advent Christian Church, as owner, and Augusta, Georgia, as optionee, in connection with the Marks Church Road Reconstruction Project, 0.137 acre (5,953.62 sq. ft.) in fee simple and N/A acre of permanent construction & maintenance easement, more or less; and 5,630.77 sq. ft. of temporary construction easement, more or less, on Project Marks Church Road Reconstruction, from property located at: 1263 Marks Church Road, private, at the purchase price of $21,500.00. (Approved by Engineering Services Committee March 11, 2013) Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Marks Church Road Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 40 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 40 Attachment number 1 \nPage 1 of 3 Item # 40 Attachment number 1 \nPage 2 of 3 Item # 40 Attachment number 1 \nPage 3 of 3 Item # 40 Commission Meeting Agenda 3/19/2013 5:00 PM 2013 Solid Waste Subcontractors Department: Caption:Discuss 2013 Solid Waste Contract Subcontractors. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 41 Commission Meeting Agenda 3/19/2013 5:00 PM Approve a contract with Augusta Quality Lawn care. Department:Environmental Services Caption:Motion to approve a contract with Augusta Quality Lawn care with information to be provided regarding a scope of work and the approximate number of lots to be cleaned on a daily/weekly/monthly basis. (No recommendation from Engineering Services Committee March 11, 2013) Background:In May 2011, Augusta reorganized some key functions of the government. As such, the Environmental Services Department (ESD) took over the function of cleaning vacant lots which are identified as out of compliance with Augusta’s code. Along with vacant lot collections, came a series of additional operational responsibilities to include litter collection, street sweeping, and other environmental programs. To perform the services, the ESD was provided 5 heavy equipment operators and 2 inmate crews. In 2011, the ESD increased the year over year vacant lot cutting from a number of 51.5 lots per month in 2010, to 75.6 lots per month in 2011. This improvement was due largely to purchasing skid steer loaders and attachments which mechanized the process of vacant lot cutting. This created a significant improvement over prior outputs of the government; however, it did not make a significant difference in what needed to be cut/cleaned. Therefore, in 2012 the department continued with its current methods, and attempted various methods of enhancing the vacant lot program. Those initiatives included better utilization of our inmate crews, working in defined areas, as well as chemical mowing. Additionally, the department procured an annual contract for vacant lot cutting. Two contractors were awarded an annual contract for cutting vacant lots. Each contractor was awarded a share of a $20,000 time and materials contract. This method allowed the ESD to supplement its operational program with contract employees. Analysis:In 2012, the ESD cut 124 lots/month lots. This is a substantial improvement over the 2011 numbers. This increase is attributed to several factors. First, the government operated more efficiently. Second, the department supplemented its efforts with contract crews for a portion of the year. In addition to simply cutting more Cover Memo Item # 42 acres, the ESD did a simple productivity analysis comparing our inmate crew’s production against our contract crew’s production. In summary, a contract crew cuts over twice the acres in the same number of days as our inmate crews. Coupled with the fact that the ESD must provide a vehicle, equipment and supplies to our inmate crews, the cost benefit of using a contractor makes reasonable sense. The ESD provided options to amend the Vacant Lot Ordinance. If that ordinance is approved, then the ESD’s work load shall dramatically increase. These changes will allow the ESD to operate in a streamlined manor, removing the bottleneck within the vacant lot cleaning approval process. If that ordinance is passed, the ESD will not have the resources to keep up with the available vacant lots needing attention. The ESD is proposing a time and labor contract to assist in cutting and cleaning vacant lots. The ESD would then be able to transition its inmate crews from vacant lot cleaning to litter collection along the right of ways. By moving the inmate crews, it will greatly reduce the logistics of the inmate crews allowing more time at a particular task. Additionally, assets historically given to the inmate crews for vacant lot maintenance can be reallocated to equipment operators for use as they cut and maintain lots. By utilizing a time and labor contract, it allows the department ultimate flexibility in how we utilize our assets as well as the contractors. There is no guarantee of work under this contract. It is the department’s intention to use the equipment operators where heavy vegetation or debris exists. By utilizing skid steers and other larger assets the work can be performed efficiently. We would use the contractors to maintain the vegetation on lots already cleaned as well as Augusta owned lots. It is the goal of the department to cut Augusta lots more than once per year. This can only happen through the use of additional resources. Financial Impact:Due to the success of the contracted cutting done in 2012, the department budgeted a significant increase for vacant lot cutting and cleaning. We would propose a 2013 expense of $108,800 which equates to 40 weeks of cutting at a cost of $2,720 per week. For subsequent years, if the contract is extended, we would recommend a budget amount of $141,440 which is a full 52 weeks at a cost of $2,720 per week. Alternatives:1. Approve a contract with Augusta Quality Lawn care. 2. Do not approve. Recommendation:1. Approve a contract with Augusta Quality Lawn care. Funds are Available in the Following Accounts: Adequate funds of $108,800 are available. The Department recommends using funds from 542-04-4110/52.39110 Cover Memo Item # 42 REVIEWED AND APPROVED BY: Cover Memo Item # 42 Invitation to Bid Sealed bids will be received at this office on Tuesday, January 15, 2013 @ 11:00 a.m. for furnishing: Bid Item 12-229 Vacant Lot Cleaning for Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, December 31, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 6, 13, 20, 27, 2012 Metro Courier December 12, 2012 cc: Tameka Allen Deputy Administrator Mark Johnson Environmental Services Department Lori Videtto Environmental Services Department Revised: 8/15/2011 Attachment number 1 \nPage 1 of 1 Item # 42 Vendors: Augusta Lawn & Turf 3618 Phillips Dr Martinez, GA 30907 Augusta Quality Lawncare 1540 Keron Way Hephzibah, GA 30815 Contract Management P O Box 3833 Augusta, GA 30914 Jacobs Land Management 118 Woodland Rd Augusta, GA 30907 CSRA Landscaping 2232-A Peach Orchard Rd Augusta, GA 30906 Attachment B Yes Yes Yes Late Submittal Yes E-Verify Number 202665 BGRG1374 225306 352373 SAVE Form Yes Yes Yes Yes Price Per Day $1,249.50 $680.00 $2,163.00 Non- Compliant $675.00 Weekly Rate $6,200.00 $2,720.00 $8,652.00 Non- Compliant $3,375.00 Bid Item #12-229 Vacant Lot Cleaning For the City of Augusta - Environmental Services Department Bid Opening Date: Tuesday, January 15, 2013 at 11:00 a.m. The following vendors did not respond: Davis Lawncare / 316 UN Ct., Suite 2 / Grovetown, GA 30813 Page 1 of 1 Attachment number 2 \nPage 1 of 1 Item # 42 Attachment number 3 \nPage 1 of 2 Item # 42 Attachment number 3 \nPage 2 of 2 Item # 42 Attachment number 4 \nPage 1 of 1 Item # 42 Attachment number 5 \nPage 1 of 4 Item # 42 Attachment number 5 \nPage 2 of 4 Item # 42 Attachment number 5 \nPage 3 of 4 Item # 42 Attachment number 5 \nPage 4 of 4 Item # 42 Commission Meeting Agenda 3/19/2013 5:00 PM DDA Streetscape Department: Caption:Motion to approve the GOT Contract and Service Provider contract for the James Brown Blvd Streetscape and authorize the Mayor and Clerk to execute agreements under the direction of the Law Department. (Requested by Commissioner Mary Davis) Background:Please see attachments for further details. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 43 Attachment number 1 \nPage 1 of 4 Item # 43 Attachment number 1 \nPage 2 of 4 Item # 43 Attachment number 1 \nPage 3 of 4 Item # 43 Attachment number 1 \nPage 4 of 4 Item # 43 Attachment number 2 \nPage 1 of 34 Item # 43 Attachment number 2 \nPage 2 of 34 Item # 43 Attachment number 2 \nPage 3 of 34 Item # 43 Attachment number 2 \nPage 4 of 34 Item # 43 Attachment number 2 \nPage 5 of 34 Item # 43 Attachment number 2 \nPage 6 of 34 Item # 43 Attachment number 2 \nPage 7 of 34 Item # 43 Attachment number 2 \nPage 8 of 34 Item # 43 Attachment number 2 \nPage 9 of 34 Item # 43 Attachment number 2 \nPage 10 of 34 Item # 43 Attachment number 2 \nPage 11 of 34 Item # 43 Attachment number 2 \nPage 12 of 34 Item # 43 Attachment number 2 \nPage 13 of 34 Item # 43 Attachment number 2 \nPage 14 of 34 Item # 43 Attachment number 2 \nPage 15 of 34 Item # 43 Attachment number 2 \nPage 16 of 34 Item # 43 Attachment number 2 \nPage 17 of 34 Item # 43 Attachment number 2 \nPage 18 of 34 Item # 43 Attachment number 2 \nPage 19 of 34 Item # 43 Attachment number 2 \nPage 20 of 34 Item # 43 Attachment number 2 \nPage 21 of 34 Item # 43 Attachment number 2 \nPage 22 of 34 Item # 43 Attachment number 2 \nPage 23 of 34 Item # 43 Attachment number 2 \nPage 24 of 34 Item # 43 Attachment number 2 \nPage 25 of 34 Item # 43 Attachment number 2 \nPage 26 of 34 Item # 43 Attachment number 2 \nPage 27 of 34 Item # 43 Attachment number 2 \nPage 28 of 34 Item # 43 Attachment number 2 \nPage 29 of 34 Item # 43 Attachment number 2 \nPage 30 of 34 Item # 43 Attachment number 2 \nPage 31 of 34 Item # 43 Attachment number 2 \nPage 32 of 34 Item # 43 Attachment number 2 \nPage 33 of 34 Item # 43 Attachment number 2 \nPage 34 of 34 Item # 43 Commission Meeting Agenda 3/19/2013 5:00 PM April 2nd Commission meeting Department: Caption:Motion to approve the scheduling of the Tuesday, April 2, 2013 regular meeting of the Commission. Background:Ordinance No. 6883 requires that the first meeting in April not be held and that meeting be rescheduled to the last Wednesday in March to avoid a conflict with theMasters Tournament . Since the Masters Tournament will be held the second week of April this year this does pose a conflict with the April 2nd Commission meeting. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 44 Attachment number 1 \nPage 1 of 1 Item # 44 Commission Meeting Agenda 3/19/2013 5:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular & Special Called Meetings held March 5 and Special Called meeting March 11, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 45 Commission Meeting Agenda 3/19/2013 5:00 PM District 3 appointments Department: Caption:Motion to approve the appointment of Grey Murray to the Augusta Aviation Commission and Gary D. Trammell to the ARC Planning Commission representing District 3 effective April 1, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 46 Attachment number 1 \nPage 1 of 2 Item # 46 Attachment number 1 \nPage 2 of 2 Item # 46 Commission Meeting Agenda 3/19/2013 5:00 PM District 9 appointment Department: Caption:Motion to approve the appointment of Rev. Melvin Ivey to the ARC Planning Commission representing District 9 effective April 1, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 47 Attachment number 1 \nPage 1 of 1 Item # 47 Commission Meeting Agenda 3/19/2013 5:00 PM Board of Tax Assessors Wms. Lee Department: Caption:Motion to approve the recommendation(s) of the Board of Tax Assessors for the reappointment of Tracy Williams and Bill Lee to the BOA for a four-year term. Background:Both candidates are eligible for reappointment and have received their board Certifications of Eligibility to serve on the Board of Tax Assessors. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 48 Attachment number 1 \nPage 1 of 1 Item # 48 Attachment number 2 \nPage 1 of 2 Item # 48 Attachment number 2 \nPage 2 of 2 Item # 48 Attachment number 3 \nPage 1 of 1 Item # 48 Commission Meeting Agenda 3/19/2013 5:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 49