HomeMy WebLinkAbout2013-03-05-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
3/5/2013
5:00 PM
INVOCATION:
Rev. David B. Hunter, Pastor, Lutheran Church of the Resurrection
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Rev. Johnson regarding unethical practices in local government.
Attachments
CONSENT AGENDA
(Items 1-35)
PLANNING
1. ZA-R-217 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by adding to
Section 23-1 (Light Industry - Permitted Uses) by adding animal
kennels as a permitted use and deleting it from Section 24-1 (Heavy
Industry – Permitted Uses). (Approved by the Commission February
19, 2013 - second reading)
Attachments
2. ZA-R-218 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (General Definitions) amending the definition for Day Care
Centers to exclude private schools that provide before and after school
care and to conform with Georgia Code Section 20-2-290(b). (Approved
by the Commission February 19, 2013 - second reading)
Attachments
3. ZA-R-219- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (General Definitions) by deleting the definition of a Parochial
School and combining it with the definition for Private School.
(Approved by the Commission February 19, 2013 - second reading)
Attachments
4. ZA-R-220- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (General Definitions) by amending the definition of Private
School requiring the owner or institution to conform with Georgia Code
Section 20-2-290(b). (Approved by the Commission February 19,
2013 - second reading)
Attachments
PUBLIC SERVICES
5. Motion to approve New Ownership Application: A. N. 13 - 01: a request
by Robert B. Flannery for an on premise consumption Beer license to be
used in connection with GreenJackets Hospitality & Food Service, LLC
located at 78 Milledge Rd. There will be Sunday Sales. District 1. Super
District 9. (Approved by Public Services Committee February 25,
2013)
Attachments
6. Motion to approve New Ownership Application: A. N. 13 - 02: A
request by Amanda Connor for an on premise consumption Liquor,
Beer & Wine license to be used in connection with Helga's Pub and
Grille, LLC located at 2015 Central Ave. District 1. Super District 9.
(Approved by Public Services Committee February 25, 2013)
Attachments
7. Motion to approve New Ownership Application: A. N. 13 - 03: request
by Santosh Vuppula for a retail package Beer & Wine license to be used
in connection with McTeer Food Mart located at 4150 Windsor
Spring Rd. District 6. Super District 10. (Approved by Public Services
Committee February 25, 2013)
Attachments
8. Motion to approve an ordinance to amend the Augusta, Georgia Code,
Title 4 Chapter 2, section 4-2-2, to provide standards for the unlawful
Attachments
dumping or storing of solid waste, or the accumulation of weeds and
noxious vegetation on vacant lots and unoccupied parcels of land.
(Approved by the Commission February 19, 2013- second reading)
9. Motion to approve Amendment #1 to the Federal Aviation
Administration (FAA) Grant 3-13-0011-033-2010 for the Rehabilitation
Project of Runway 17/35. This item has been reviewed and approved by
the Augusta Aviation Commission at their January 31st Meeting.
(Approved by Public Services Committee February 25, 2013)
Attachments
10. Motion to approve the soliciation of an RFP through Procurement for a
marina operator for the Augusta Marina with a review by the Augusta
Law Department and Port Authority. (Approved by Public Services
Committee February 25, 2013)
Attachments
11. Motion to ratify the approval of a Supplemental Agreement between the
Georgia Department of Transportation and Augusta Richmond County
for a time line extension on the runway project at Daniel Field
Airport. (Approved by Public Services Committee February 25,
2013)
Attachments
12. Motion to approve a request by Dwayne Harper for a Therapeutic
Massage Operators license to be used in connection with Massage Envy
Spa located at 210 Robert C. Daniel Jr. Parkway Suite E/F. District 3.
Super District 10. (Approved by Public Services Committee February
25, 2013)
Attachments
ADMINISTRATIVE SERVICES
13. Motion to approve an Ordinance to amend the Augusta Georgia Code
for the purpose of providing a uniform policy for the naming and
renaming of buildings and properties owned by Augusta, Georgia.
(Approved by the Commission February 19, 2013- second reading)
Attachments
14. Motion to approve a Resolution in support of Georgia Renaissance Act.
(Approved by Administrative Services Committee February 25,
2013)
Attachments
PUBLIC SAFETY
15. Motion to approve for Finance to budget for five additional existing
vacancies to offset the loss of personnel during training. Additionally,
approve an overstaffing of 40% for Communication Officer hiring
actions for the 9-1-1 Emergency Communication Center. (Approved by
Public Safety Committee February 25, 2013)
Attachments
16. Motion to approve Professional Services Contract with Elert and
Associates in the amount of $30,000 for the Marshal’s Operation Center
(MOC). (Approved by Public Safety Committee February 25, 2013)
Attachments
17. Motion to approve the update of the Augusta, GA Geographic
Information System (GIS) Digital Data and Map Release Pricing Policy.
(Approved by Public Safety Committee February 25, 2013)
Attachments
18. Motion to approve Memorandum of Understanding with the American
Red Cross regarding the Ready When the Time Comes Program.
(Approved by Public Safety Committee February 25, 2013)
Attachments
19. Motion to approve payment to New World Systems, Inc. for the
Standard Software Subscription Agreement for the period covering
January 1, 2013 - December 31, 2013. (Approved by Public Safety
Committee February 25, 2013)
Attachments
20. Motion to approve a resolution for an easement between Richmond
County and DDS. (Approved by Public Safety Committee February
25, 2013)
Attachments
21. Motion to approve a resolution between the State of Georgia Surplus
Property Commission and Richmond County for the purchase of surplus
property. (Approved by Public Safety Committee February 25, 2013)
Attachments
FINANCE
22. Motion to approve the replacement of 12 Operations and Maintenance
vehicles for Augusta Regional Airport. (Approved by Finance
Committee February 25, 2013)
Attachments
23. Motion to approve Development Agreement with Rockwood Pigments
NA, Inc. (Approved by Finance Committee February 25, 2013)
Attachments
24. Motion to approve salary increase for Board of Elections Director and
Assistant Director. (Approved by Finance Committee February 25,
2013)
Attachments
ENGINEERING SERVICES
25. Motion to approve a contract with Augusta Quality Lawn care.
(Approved by Engineering Services Committee February 25, 2013)
Attachments
26. Motion to approve a contract with OTTO Environmental Systems for
cart management services subject to staying within amount budgeted
annually. (Approved by Engineering Services Committee February
25, 2013)
Attachments
27. Motion to approve for Augusta Utilities Department to rent one
combination sewer cleaning/vacuum truck in order to be able to clean
sewer lines to help prevent sanitary sewer overflows. (Approved by
Engineering Services Committee February 25, 2013)
Attachments
28. Motion to approve the proposed Citizen Volunteer Litter Clean-Up
Program as submitted by the Environmental Services
Department. (Approved by Engineering Services Committee
February 25, 2013)
Attachments
29. Motion to approve the acceptance of donated permanent and temporary
easements between Ladell P. Willis, Jr., and Sherrell D. Willis, as
owners, and Augusta, Georgia, in connection with the Muirfield Drive
Drainage Improvement Project, said perpetual easement consists of 0.10
acre (4,446 sq. ft.) of permanent drainage, utility and maintenance
Attachments
easement, more or less, from the property located at 4108 Muirfield Dr.,
Augusta, GA private. (Approved by Engineering Services Committee
February 25, 2013)
30. Motion to approve and authorize Augusta Engineering Department
(AED) to offer five percent above mid-range salary to selected candidate
for the Engineering Manager Position as requested by the Augusta
Engineering Department - Engineering Division. (Approved by
Engineering Services Committee February 25, 2013)
Attachments
31. Motion to approve the proposed Event Recycling Bin Loan Program as
submitted by the Environmental Services Department. (Approved by
Engineering Services Committee February 25, 2013)
Attachments
32. Motion to approve granting Meredith Homes, Inc., its successors and/or
assigns an easement across 822 O’Shields Court, for a driveway to
provide ingress/egress to Lot 12 (820 O’Shields Court), Magnolia Ridge,
as requested by AED. Also approve having the agreement executed by
the appropriate Augusta official(s). (Approved by Engineering
Services Committee February 25, 2013)
Attachments
33. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Jeong AE Seo, as owners, and Augusta, Georgia, as
optionee, in connection with the Windsor Spring Road Phase V Project,
0.019 acre (820.94 sq. ft.) in fee simple and 0.010 acre (431.82 sq. ft.) of
permanent construction & maintenance easement, more or less. Also
granted is a temporary driveway easement on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at: 2494
Carroll Dr, private, at the purchase price of $500.00. (Approved by
Engineering Services Committee February 25, 2013)
Attachments
34. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Beverly K. Mims, as owners, and Augusta, Georgia, as
optionee, in connection with the Windsor Spring Road Phase V Project,
0.018 acre (786.67 sq. ft.) in fee simple and 0.016 acre (676.15 sq. ft.) of
permanent construction & maintenance easement, more or less, on
Project Windsor Spring Road, Phase V, STP00-1105-00(004) from
property located at: 4634 Windsor Spring Road, private, at the purchase
price of $500.00. (Approved by Engineering Services Committee
Attachments
February 25, 2013)
PETITIONS AND COMMUNICATIONS
35. Motion to approve the minutes of the regular & Special Called Meeting
held February 19, 2013.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/5/2013
AUGUSTA COMMISSION
REGULAR AGENDA
3/5/2013
(Items 36-38)
ADMINISTRATIVE SERVICES
36. Discuss the allegations of (3) commissioners doing business with the
City of Augusta in possible conflict with state law and/or Articles 2 and
3 of the Augusta Code. (No recommendation from Administrative
Services Committee February 25, 2013)
Attachments
ADMINISTRATOR
37. Motion to approve the Administrator's recommendation for the position
of Director of Augusta Recreation, Parks and Facilities.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
38. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
3/5/2013 5:00 PM
Invocation
Department:
Caption:Rev. David B. Hunter, Pastor, Lutheran Church of the
Resurrection
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
3/5/2013 5:00 PM
Rev. Johnson
Department:
Caption:Rev. Johnson regarding unethical practices in local government.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
3/5/2013 5:00 PM
ZA-R-217
Department:Planning Commission
Caption: ZA-R-217 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by adding
to Section 23-1 (Light Industry - Permitted Uses) by adding
animal kennels as a permitted use and deleting it from Section 24-
1 (Heavy Industry – Permitted Uses). (Approved by
the Commission February 19, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 23 (Permitted Uses)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 23-1 (Permitted Uses)
(7) Animal Kennel
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
3/5/2013 5:00 PM
ZA-R-218
Department:Planning Commission
Caption: ZA-R-218 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (General Definitions) amending the definition
for Day Care Centers to exclude private schools that provide
before and after school care and to conform with Georgia Code
Section 20-2-290(b). (Approved by the Commission February
19, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 2 (General Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 2 (General Definitions)
"DAY CARE CETER" shall mean any place operated by a person, society, agency,
corporation, institution or group wherein are received for pay for group care, for fewer than 24
hours per day without transfer of legal custody 19 or more children under 18 years of age.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 2 (General Definitions)
"DAY CARE CETER" shall mean any place operated by a person, society, agency,
corporation, institution or group wherein are received for pay for group care, for fewer than 24
hours per day without transfer of legal custody 19 or more children under 18 years of age. The
term shall not include a private school which provides kindergarten through grade 12 education
and provides both before and after school care for its students as an auxiliary service during the
regular school year only.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
Attachment number 1 \nPage 1 of 2
Item # 4
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
3/5/2013 5:00 PM
ZA-R-219
Department:Planning Commission
Caption: ZA-R-219- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (General Definitions) by deleting the
definition of a Parochial School and combining it with the
definition for Private School. (Approved by the Commission
February 19, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 2 (General Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language and combining it with the definition of “Private School” in Section 2
(General Definitions)
"PAROCHIAL SCHOOL" shall mean a facility that provides a curriculum of elementary
and/or secondary academic instruction that is owned and operated by a religious institution.
SECTIO I . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
3/5/2013 5:00 PM
ZA-R-220
Department:Planning Commission
Caption: ZA-R-220- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (General Definitions) by amending the
definition of Private School requiring the owner or institution to
conform with Georgia Code Section 20-2-290(b). (Approved by
the Commission February 19, 2013 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 2 (General Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 2 (General Definitions)
"PRIVATE SCHOOL" shall mean a facility that provides a curriculum of elementary and/or
secondary academic instruction that is owned and operated by a private entity.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 2 (General Definitions)
"PRIVATE SCHOOL" shall mean an institution which meets the following criteria:
o The primary purpose of the institution is to provide the basic academic
educational program which includes, but is not limited to, reading, language arts,
mathematics, social studies and science.
o The institution is not publically controlled and operates on a continuous basis
and;
o The institution provides instruction each 12 months for the equivalent of 180 days
of education with each school day consisting of at least four and one-half hours
per day.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
Attachment number 1 \nPage 1 of 2
Item # 6
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 6
Commission Meeting Agenda
3/5/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 01: a
request by Robert B. Flannery for an on premise consumption Beer
license to be used in connection with GreenJackets Hospitality &
Food Service, LLC located at 78 Milledge Rd. There will be
Sunday Sales. District 1. Super District 9. (Approved by Public
Services Committee February 25, 2013)
Background:This is a new ownership application. Formerly Augusta
Concessions, LLC.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1965.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
3/5/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 02:
A request by Amanda Connor for an on premise consumption
Liquor, Beer & Wine license to be used in connection with
Helga's Pub and Grille, LLC located at 2015 Central Ave. District
1. Super District 9. (Approved by Public Services Committee
February 25, 2013)
Background:This is a new ownership application. Formerly in the name of
Bryan Connor.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4365.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
3/5/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 03:
request by Santosh Vuppula for a retail package Beer & Wine
license to be used in connection with McTeer Food Mart located
at 4150 Windsor Spring Rd. District 6. Super District 10.
(Approved by Public Services Committee February 25, 2013)
Background:This is a new ownership application. Formerly in the name of Hud
Mcteer.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Commission Meeting Agenda
3/5/2013 5:00 PM
Approve an ordinance to amend the Augusta, Georgia Code, Title 4 Chapter 2, section 4-2-2
Department:Environmental Services
Caption:Motion to approve an ordinance to amend the Augusta, Georgia
Code, Title 4 Chapter 2, section 4-2-2, to provide standards for the
unlawful dumping or storing of solid waste, or the accumulation
of weeds and noxious vegetation on vacant lots and unoccupied
parcels of land. (Approved by the Commission February 19,
2013- second reading)
Background:In May 2011, Augusta reorganized some key functions of the
government. As such, the Environmental Services Department
(ESD) took over the function of cleaning vacant lots which are
identified as out of compliance with Augusta’s code. The current
process occurs when License and Inspection (L&I) receives a
complaint regarding a vacant/unoccupied parcel and performs an
investigation. If L&I finds that there are code violations, written
notice is provided to the property owner allowing them two weeks
clean the property. Upon the expiration of the notice, an inspector
validates that issue still has been corrected or determines that the
code violation still exists. If the condition exists, then L&I creates
a work order, which allows the ESD to cut and/or clean the
lot. Once completed, the ESD sends a completed work order back
to L&I with the cost of the cutting and/or cleaning
performed. L&I then works to place a lien on the associated
property with the Tax Commissioner.
Analysis:After using this process for some time, it has become apparent to
the ESD that our process is not operationally friendly, and yields
inefficiency to the ESD. There are several key factors which cause
Augusta to operate inefficiently. First, due to staffing levels and
funding L&I operates primarily on a reactionary basis, which is
driven by a complaint being filed by a citizen. A complaint based
system generates work orders being created throughout Augusta
with no consideration for moving assets and people. Mobilization
times are increased and production hours are decreased, creating
an environment where the ESD performs less tangible work.
Second, the above mentioned problem is compounded when only
one lot is cut/cleaned in a neighborhood where there are several
lots which need attention. Currently, without a work order issued
Cover Memo
Item # 10
by L&I, it is illegal for the ESD to enter the private property to
cut/clean the other neighboring lots. Once the first lot is cleaned,
and the ESD relocates to another area, neighbors see the
improvement and call to request work on the lots which still need
attention. Several weeks later, a new work order is created for the
neighborhood which had ESD assets in it several weeks earlier,
compounding inefficiency. In an effort to rectify the situation,
L&I and ESD sat down to develop a strategic plan. Out of that
meeting came a plan where the ESD would plan out its
movements several months in advance. L&I would work in an
area ahead of the ESD to perform its functions and develop work
orders for all vacant lots in a specific geography. This worked
reasonably well for the ESD as our efficiency went up
dramatically, due to working in a concentrated area. However, it
created a backlog of work for L&I who could not timely respond
to citizen calls and complaints. A new approach was needed to
resolve the issue. L&I, ESD and the Law Department sat down to
develop an entirely new method for vacant lot cutting and
cleaning. The new program allows the ESD to identify a code
violation, create a work order, and remedy the code violation
independently of L&I, leaving their code enforcement officers to
address complaint based requests. Generally, the new program
requires that a notification be sent to the property owner annually,
identifying what constitutes a vacant lot violation. Additional
notices may also be provided from time to time. Once the notice is
received the property owner shall have 10 days to address the code
violation. After that period, then the ESD may proceed with
cutting and/or cleaning activities. Once completed the ESD shall
take appropriate actions to charge and collect monies for services
provided by Augusta to abate the issue. This program in no way
limits L&I from performing inspections, it merely supplements
their efforts by allowing the ESD the ability to assist in the
process. The largest benefit to this program is that a systematic
approach can be used based on geography to address vacant lot
cutting and cleaning. This will dramatically improve the
production time, reduce transportation time and costs, and
increase the amount of debris removed and acres cleaned.
Financial Impact:It will reduce the amount of dollars spent on mobilization costs,
and allow those funds to be spent on production costs. There are
anticipated costs associated with the annual notification. The ESD
is hoping to partner with other agencies which already send direct
mail to the property owners, in an effort to minimize or eliminate
this cost.
Alternatives:1. Approve an ordinance to amend the Augusta, Georgia Code,
Title 4 Chapter 2, section 4-2-2 2. Do not approve.
Recommendation:Approve an ordinance to amend the Augusta, Georgia Code, Title
Cover Memo
Item # 10
4 Chapter 2, section 4-2-2
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Page 1 of 5
ORDIACE O. ___________
A ORDIACE TO AMED THE AUGUSTA, GEORGIA CODE, TI TLE 4
CHAPTER 2, SECTIO 4-2-2, TO PROVIDE STADARDS FOR THE ULAWFUL
DUMPIG OR STORIG OF SOLID WASTE, OR THE ACCUMULAT IO OF WEEDS
AD OXIOUS VEGETATIO O VACAT LOTS, AD UOCCUPI ED PARCELS
OF LAD; TO REPEAL ALL CODE SECTIOS AD ORDIACES AD PARTS OF
CODE SECTIOS AD ORDIACES I COFLICT HEREWITH; TO PROVIDE A
EFFECTIVE DATE AD FOR OTHER PURPOSES.
OW, BE IT ORDAIED BY THE AUGUSTA-RICHMOD COUTY COMMISSIO
AD IT IS HEREBY ORDAIED BY THE AUTHORITY OF SAME THAT ALL
UDEVELOPED OR UOCCUPIED PARCELS OF LAD WITHI TH E
JURISDICTIO SHALL COMPLY WITH THE PROVISIOS OF TH E AUGUSTA, GA
CODE, AS FOLLOWS:
SECTIO 1. SECTIO 4-2-2 OF AUGUSTA, GA. CODE TITL E FOUR, CHAPTER
TWO AS SET FORTH I THE AUGUSTA, GA. CODE, IS HEREB Y AMEDED BY
STRIKIG THIS SECTIO I ITS ETIRETY. EW SECTIO 4-2-2 IS HEREBY
ISERTED TO REPLACE THE REPEALED SECTIO AS SET FOR TH I “EXHIBIT
A” HERETO.
SECTIO 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTIO 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2013.
__________________________ Attest:
______________________________
David S. Copenhaver Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
Attachment number 1 \nPage 1 of 5
Item # 10
Page 2 of 5
CERTIFICATIO
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2012
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 1 \nPage 2 of 5
Item # 10
Page 3 of 5
“EXHIBIT A”
(Lot Ordinance)
Sec. 4-2-2. Unlawful dumping or storing of solid waste, or the accumulation of weeds and
noxious vegetation on vacant lots, and unoccupied parcels of land.
a) Prohibition.
No owner of any vacant lot, undeveloped lot or unoccupied parcel of land within Augusta
shall permit or allow the existence of excessive accumulation or untended growth of
weeds, undergrowth or other plant life grow to a height exceeding twelve (12) inches; or
stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to
household furnishings, and all other objectionable, unsightly or unsanitary matter upon
any lot, tract or parcel of land, or on the area between the lot or parcel of land and the
street curb, be it uncovered or under open shelter, to the extent and in the manner that
such lot, tract or parcel of land is or may reasonably become infested or inhabited by
rodents, vermin or wild animals, or may furnish a breeding place for mosquitoes, or
threatens or endangers the public health, safety, or welfare, or may reasonably cause
disease, or adversely affects and impairs the economic welfare of adjacent property.
b) Definitions.
· Construction/Demolition Waste means waste building materials and rubble resulting
from construction, remodeling, repair, and demolition operations on pavements,
houses, commercial buildings and other structures. Such waste include, but are not
limited to asbestos containing waste, wood, bricks, metal, concrete, wall board, paper,
cardboard, and other non-putrescible wastes which have a low potential for
groundwater contamination.
· Lot/Parcel means any lot of record identified with a map and parcel number assigned
by the Tax Assessor’s Office.
· Scrap Tire means a tire or portion thereof.
· Tire means a continuous solid or pneumatic rubber covering designed for encircling
the wheel of a motor vehicle and which is neither attached to the motor vehicle nor a
part of the motor vehicle as original equipment.
· Undeveloped Lot means a lot in its natural state, i.e.: a lot in a residential
neighborhood that has not been built upon.
· Unoccupied Parcel means a lot which has a structure/dwelling which is not occupied.
· Vacant Lot means a previously developed Lot, once occupied with a
structure/dwelling.
c) Duty of Property Owners Generally.
It shall be the duty of the owner of each Vacant Lot or Unoccupied Parcel of land to
reasonably regulate and effectively control excessive growths and accumulations, as
enumerated in Section 4-2-2 (a), on the property and on the portion of the adjoining
public right-of-way between the property and the street. It shall also be the duty of the
owner to drain, re-grade or fill any lot, tract, or parcel, including swimming pools
thereon, which shall be unwholesome or unsanitary, have stagnant water thereon, or be in
such other condition as to be susceptible to producing disease.
Attachment number 1 \nPage 3 of 5
Item # 10
Page 4 of 5
d) otice.
Augusta shall notify in writing the owner of any Vacant Lot or Unoccupied Parcel of land
within Augusta to comply with Section 4-2-2(a) to include but not be limited to cutting,
destroying or removing any weeds, grass, trash, rubbish or noxious matter found
growing, lying or located on such owner’s property or upon the sidewalk or street right-
of-way abutting the property within ten (10) days from the date of the annual notice.
Notice will include a one direct mailing to the property owner’s address on record, and
other notices published throughout the year which may include an insert in the Property
Tax Bill, a notice in other publications or billings, and publication in the newspaper, to
the extent allowed by law. Upon the failure of the owner to do so, Augusta will cause
such weeds, grass, rubbish or noxious matter to be cut, destroyed and/ or removed. Such
notice shall be deemed to be sufficient if it is mailed to the last owner of record on file in
the office of the property appraiser.
e) Issuing of One-Time, Annual Written otifications .
Augusta shall not be required to notify a property owner each and every time a property
is in violation. A property owner will receive one written notice per parcel of
land through an annual mailing. This serves as a notice for the entire year.
f) Removal of Weeds, etc. by Augusta.
If after ten (10) days from the date of the notice the conditions, as enumerated in
Section 4-2-2 (a) and described in the notice, have not been remedied, the Director of
Environmental Services or his designee shall cause the condition to be remedied by
Augusta at the expense of the property owner; to include the removal of trash, filth,
garbage or other refuse, and the chemical treatment, cutting down and abating from any
private premises all weeds, including those growing thereon to a height exceeding twelve
(12) inches whenever the owner of such premises or other person who is required by this
chapter to cut down and remove the same fails or refuses to do so.
g) Cutting and Cleaning of Lots; Assessment of Costs; Liens.
Upon the completion of any combination of the removal, chemical treatment, cutting
down, cleaning or abating by Augusta of any lot or parcel of land within Augusta by
removing or abating therefrom; the excessive accumulation or untended growth of weeds,
undergrowth or other plant life growing to a height exceeding twelve (12) inches; or
stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to,
household furnishings, scrap tires, construction/demolition waste, and all other
objectionable, unsightly or unsanitary matter, the Director of Environmental Services or
his designee shall certify the abatement of the offensive matter described above,
specifying the lot or parcel so improved and the nature of the improvements. Thereafter,
the improvements and the costs thereof, shall be assessed and appropriate action as
necessary shall be taken to charge and collect monies for services provided by Augusta to
abate the issue.
h) Enforcement.
The code enforcement division of the Environmental Services Department as well as the
License and Inspection Department is hereby authorized and directed to carry out the
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Item # 10
Page 5 of 5
provisions of sections 4-2-2 hereof, as may be deemed reasonable by the Director of the
department.
i) Violation; Penalty.
In addition to causing the condition of the property to be remedied as authorized in
subsection (f), the enforcement officer may make a case against the offending party and
upon trial and conviction thereof, the offending party shall be subject to the penalties
provided by section 1-6-1.
Attachment number 1 \nPage 5 of 5
Item # 10
Commission Meeting Agenda
3/5/2013 5:00 PM
FAA Grant 33 Amendment #1 - Runway 17/35 Rehabilitation Project
Department:Augusta Regional Airport
Caption:Motion to approve Amendment #1 to the Federal Aviation
Administration (FAA) Grant 3-13-0011-033-2010 for the
Rehabilitation Project of Runway 17/35. This item has been
reviewed and approved by the Augusta Aviation Commission at
their January 31st Meeting. (Approved by Public Services
Committee February 25, 2013)
Background:The Augusta Regional Airport applied to the FAA for an
amendment to the Grant previously received for Project No. 3-13-
0011-033-2010. The funds authorized by the amendment will be
used to assist with the cost of additional Construction
Management services and the accompanying pavement testing.
Analysis:The FAA has agreed to increase the amount of the original Grant
by the additional amount of $130,561.00.
Financial Impact:There will be an increase in the grant of $130,561.00.
Alternatives:Deny request.
Recommendation:Approve Amendment #1 in the amount of $130,561.00 to FAA
Grant 33 for the 17/35 Runway Rehabilitation.
Funds are Available
in the Following
Accounts:
551-08-1206/54-13130
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 11
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 1
Item # 11
Commission Meeting Agenda
3/5/2013 5:00 PM
Port Authority Contract
Department:Clerk of Commission
Caption:Motion to approve the soliciation of an RFP through Procurement
for a marina operator for the Augusta Marina with a review by the
Augusta Law Department and Port Authority. (Approved by
Public Services Committee February 25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
3/5/2013 5:00 PM
Supplemental Agreement for Daniel Field
Department:Clerk of Commission
Caption:Motion to ratify the approval of a Supplemental Agreement
between the Georgia Department of Transportation and Augusta
Richmond County for a time line extension on the runway project
at Daniel Field Airport. (Approved by Public Services
Committee February 25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 1
Item # 13
Commission Meeting Agenda
3/5/2013 5:00 PM
Therapeutic Massge Operators Application
Department:Planning & Development
Caption:Motion to approve a request by Dwayne Harper for a Therapeutic
Massage Operators license to be used in connection with Massage
Envy Spa located at 210 Robert C. Daniel Jr. Parkway Suite E/F.
District 3. Super District 10. (Approved by Public Services
Committee February 25, 2013)
Background:This is a new application for a new location.
Analysis:The applicant meets the requirements of the City of Augusta's
Code regulating Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $121.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends appproval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
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Item # 14
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Item # 14
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Item # 14
Commission Meeting Agenda
3/5/2013 5:00 PM
Building and Property Naming and Renaming Policy
Department:Planning and Development
Caption:Motion to approve an Ordinance to amend the Augusta Georgia
Code for the purpose of providing a uniform policy for the naming
and renaming of buildings and properties owned by Augusta,
Georgia. (Approved by the Commission February 19, 2013-
second reading)
Background:Naming of building and properties has been done on an
unorganized case by case basis. The Administrator requested the
Department to review other ordinances and propose a policy for
Augusta.
Analysis:Naming of building and properties has been done on an
unorganized case by case basis. The Administrator requested the
Department to review other ordinances and propose a policy for
Augusta.
Financial Impact:None
Alternatives:Approve changes as needed or take no action
Recommendation:Approve
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 3
Item # 15
Attachment number 1 \nPage 2 of 3
Item # 15
Attachment number 1 \nPage 3 of 3
Item # 15
Commission Meeting Agenda
3/5/2013 5:00 PM
Resolution in support of Georgia Renaissance Act
Department:Clerk of Commission
Caption:Motion to approve a Resolution in support of Georgia
Renaissance Act. (Approved by Administrative Services
Committee February 25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
RESOLUTIO
RESOLUTIO I SUPPORT OF THE GEORGIA
DOWTOW REAISSACE ACT
WHEREAS, Augusta, Georgia desires to improve downtown Augusta and supports tax
incentives designed to increase private sector investment in downtown cities like Augusta,
Georgia; and
WHEREAS, The Georgia Downtown Renaissance Act is a proposed Georgia law with
the following three components:
$20 million per year in statewide tax incentives ranging from 10% to 25% for
investments in new construction or renovations of existing buildings within Renaissance
Districts;
$5 million per year in statewide tax incentives f or the purchase (5% of purchase price)
and/or significant improvements (15% of the cost of improvements) of owner-occupied
downtown housing within Renaissance Districts.
$5 million per year in statewide tax incentives f or individual or corporate contributions
to the Georgia Renaissance Fund (with proceeds of the fund to be used for low-interest
subordinated loans to businesses making investments and creating jobs within Renaissance
Districts); and
WHEREAS, the Augusta, Georgia Commission is in support of the Georgia Downtown
Renaissance Act; and
WHEREAS, it is the desire of the Augusta, Georgia Commission to make known to the
Georgia State Legislators and the public, its strong support for the Georgia Downtown
Renaissance Act; and
NOW, THEREFORE, THE COMMISSION OF AUGUSTA, GEORGIA, HEREBY
RESOLVES that they support the proposed Georgia Downtown Renaissance Act; and
THE COMMISSION OF AUGUSTA, GEORGIA HEREBY FURTHER RESOLVES
and hereby requests that the Augusta Legislative Delegation make known its support of this Act
to the Georgia State Legislators.
Adopted this ___ day of ____________, 2013.
AUGUSTA, GEORGIA
By: ___________________________
David S. Copenhaver
As its Mayor
ATTEST:
______________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1 \nPage 1 of 1
Item # 16
Commission Meeting Agenda
3/5/2013 5:00 PM
Commissioners doing business with the City
Department:Clerk of Commission
Caption:Discuss the allegations of (3) commissioners doing business with
the City of Augusta in possible conflict with state law and/or
Articles 2 and 3 of the Augusta Code. (No recommendation
from Administrative Services Committee February 25, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Commission Meeting Agenda
3/5/2013 5:00 PM
911 Center Overstaffing
Department:Augusta 9-1-1 Communication Center
Caption:Motion to approve for Finance to budget for five additional
existing vacancies to offset the loss of personnel during
training. Additionally, approve an overstaffing of 40% for
Communication Officer hiring actions for the 9-1-1 Emergency
Communication Center. (Approved by Public Safety Committee
February 25, 2013)
Background:The department currently is operating with a 30% shortage of
qualified Communication Officers. Emergency Communication
Centers have a systemic problem of operating with shortages due
to retention rates, employees' organizational commitment, and
employees' psychological distress. This is due to an increase in the
number of dispatched calls in the previous five years while
operating with the same amount of employees. In addition, rates
of retention are significantly affected by the hourly salary which
employees receive and the flexibility of work schedules. As a
result of this shortage overtime rates remain high. The
department's overtime rate over the last two pay periods has
averaged over 10k.
Analysis:The department's overtime rate over the last month has averaged
over 10k. This is due to several factors the first being an annual
employee turnover rate of 15 percent which is lower than the
national average of 27%. The second factor is the failure rate of
Communication Officer Trainees which has been reduced from
77.1 to 55.2 percent over the course of the last year. Additionally,
the training phase for new telecommunicator's which lasts
anywhere from five to nine months.
Financial Impact:The cost of hiring additional trainees would not have a significant
impact due to the current 50% failure rate which creates lapse
salaries. In order to fund five additional positions 188k would
need to be earmarked for these positions. The unused payroll due
to vacancies would offset the additional hiring actions.
Alternatives:Approve a lower percentage of overhire and increase pay rate of
Cover Memo
Item # 18
current employees in an effort to bolster the retention rate.
Recommendation:Approve the overstaffing request.
Funds are Available
in the Following
Accounts:
Funds are available in Emergency Telephone Response
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
9-1-1 Center Overstaffing
14 January 2013
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AGENDA
• Purpose
• Problem
• Recommendation
• Facts bearing on the problem
• Center shift requirements
• Personnel Issues
• Recommendation
• Advantages
• Questions
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Purpose
To gain Administrator concurrence on the
proposed recommendation to increase
authorizations for 9-1-1 Center staffing.
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Problem
The 9-1-1 Center does not have the manpower to
compensate for unscheduled absences and loss of
personnel.
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Recommendation
To allow the 9-1-1 Center to recruit and select forty percent
above the required needs to mitigate the loss of new
employees during the training process. Additionally, change
one of the part time positions to a dispatch trainer to ensure
consistency in training and reduce the impact on daily
operations.
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Facts Bearing on the Problem
•Life, health and safety support requires current manning level
•Dispatchers work at least 80 hours per pay period
•PPPM, section 100.015-Scheduling of Sick Leave permits
employees to call in sick 30 minutes prior to reporting to duty
•Two dispatchers are on call for every shift
•Trainee loss rate has decreased from 77.1% to 52%
•Average turnover rate for 911 Centers nationally is 27%
•Training for new personnel requires that off duty personnel come
in for overtime
•Over the last sixty days ninety percent of shifts had a least one on
call person working
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14 on Day Shift (0530 – 1745):
1 Lieutenant
1 Sergeant
1 Corporal
9 Dispatchers
2 Call Takers
12 on Midnight Shift (1730 – 0545):
1 Lieutenant
1 Sergeant
1 Corporal
7 Dispatchers
2 Call Takers
Total Commitment = 26 Communication Officers per 24 hours
**** Minimum manning: days: 9 dispatchers/1 call taker
nights: 8 dispatchers/1 call taker
Shift Staffing
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•Authorized Personnel
Full Time
Dispatchers: 46 (8 Supervisors)
On hand: 45 ( 2 OJT, 8 classroom trainees)
Call Takers: 8
On hand: 8 ( 1 retiring in 30 days)
Administrative: 6
Part Time
Dispatchers: 4
On hand: 0
Authorized as part of FY 2004 budget
Center Manning
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Personnel Issues
•Military Duties
•Childbirth
•Failure to complete training
•Calling in sick
•Vacations
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Recommendation
To allow the 9-1-1 Center to recruit and select forty percent
above the required needs to mitigate the loss of new
employees during the training process. Additionally, change
one of the part time positions to a dispatch trainer to ensure
consistency in training and reduce the impact on daily
operations.
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Advantages
•No change in amount of days worked per pay period
•Allows for employees to receive training
•Enhances support to City and stakeholders
•Reduces the amount of overtime once training is
completed
•Reduced stress due to amount of call ins
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QUESTIONS?
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Commission Meeting Agenda
3/5/2013 5:00 PM
Approve Professional Services Contract - Marshal's Office
Department:Marshal's Office
Caption:Motion to approve Professional Services Contract with Elert and
Associates in the amount of $30,000 for the Marshal’s Operation
Center (MOC). (Approved by Public Safety Committee
February 25, 2013)
Background:The Richmond County Marshal’s Office currently monitors close
to 400 cameras from 6 different facilities. We have been
developing a plan to provide 24/7 monitoring of existing and new
surveillance systems from the new Marshal’s Substation on Deans
Bridge Rd. The purpose of the MOC is to monitor locations for
physical security, suspicious activity and asset protection.
Analysis:A central monitoring center would maximize efficiencies and
allow for a platform to expand services. This service would allow
for future cost savings for existing video and alarm systems, and
provide an added new service to protect county assets not
currently protected. RFP 12-198 was advertised and resulted in the
selection committee choosing Elert and Associates as the
preferred vendor.
Financial Impact:
Alternatives:No alternatives are recommended
Recommendation:The Marshal’s Office and the procurement selection committee
recommend Elert and Associates for a Professional Services
Contract.
Funds are Available
in the Following
Accounts:
Funds are available in 272022610
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
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Item # 19
Request for Proposal
Request for Proposals will be received at this office until Wednesday, September 26, 2012 @ 3:00 p.m. for
furnishing:
RFP Item #12-198 Consulting Services – Analyze & Design Plan for Surveillance Systems for
Marshal’s Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, September 7, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 16, 23, 30, September 6, 2012
Metro Courier August 22, 2012
cc: Tameka Allen Deputy Administrator
Steve Smith Marshal’s Office
Jeff Barrett Marshal’s Office
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 19
VENDORS Attachment B E-Verify #Original 7 Copies Fee Proposal
ICE Automation Group
301 Monument Street
Augusta, GA 30901 Yes 334516 Yes Yes Yes
Elert & Associates Networking Div
140 Third Street South
Stillwater, MN 55082 Yes 437311 Yes Yes Yes
RFP Item #12-198
Consulting Services - Analyze & Design Plan for Surveillance Systems
for Augusta, Georgia - Marshal's Department
RFP Due: Wednesday, September 26, 2012 @ 3:00 p.m.
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Item # 19
EVALUATION CRITERIA:
ICE Automation Group
301 Monument Street
Augusta, GA 30901
Elert & Associates Networking Div
140 Third Street South
Stillwater, MN 55082
1. Vendors’ past performance and
experience related to services required in the
RFP.
35 30.3 32.0
2. Vendor’s demonstrated ability to design,
install, and implement a solution as described in
this RFP.
30 27.0 25.7
3. Professional qualifications necessary for
satisfactory performance of required service.20 17.0 17.0
4. Overall quality of the proposal including
responsiveness and conformance to RFP
requirements for content and format.
15 11.3 12.7
Total - Phase I 100 85.7 87.3
2 1
Cumulative Phase I - Evaluation Sheet - RFP Item #12-198
Consulting Services - Analyze & Design Plan for Surveillance Systems
for Augusta, Georgia - Marshal's Department
Presentations - Phase II
Cumulative Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
Evaluation Committee Comments: During Phase I ICE Automation Group and Elert & Associates were
shortlisted and invited to participate in Phase II of the evaluation process. During Phase II of the
evaluation process, each company was ranked on their presentation by the committee members with
their number 1 choice receiving a 1. Cumulative totals are listed in Phase II
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Commission Meeting Agenda
3/5/2013 5:00 PM
Augusta Geographic Information Systems (GIS) Data Pricing
Department:Information Technology-Geographic Information systems (IT-
GIS)
Caption:Motion to approve the update of the Augusta, GA Geographic
Information System (GIS) Digital Data and Map Release Pricing
Policy. (Approved by Public Safety Committee February 25,
2013)
Background:Augusta has made a significant investment in Geographic
Information System (GIS) technology. This information has value
to many types of businesses, and is therefore much sought-
after. Augusta is currently selling GIS under a policy that was
originally prepared in the late 1990’s, based on provisions in the
Georgia Open Records Act that have since been modified to
accommodate GIS technology. The purpose of this revised
policy is to define revised guidelines for the pricing and release of
data, of all formats, from Augusta GIS. This revision will realign
Augusta’s digital data and mapping prices so that they are
comparable to neighboring communities (including Columbia
County, GA and Aiken County, SC) and other medium-sized
locales like Richland County, SC.
Analysis:GIS is utilized by Augusta to manage and analyze the geospatial
information that applies to many aspects of decision making in
government, business, and the community. Augusta’s geospatial
information is a valuable asset to promote both economic and
community development. Augusta has not realigned pricing for its
digital data or paper map printing costs to reflect pricing charged
by neighboring Counties.
Financial Impact:There is no cost for this item.
Alternatives:Leave current policy in place
Recommendation:Update the Augusta, GA Geographic Information System (GIS)
Digital Data and Map Release Pricing Policy Cover Memo
Item # 20
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Augusta, Georgia
Geographic Information System (GIS)
Digital Data and Map Release Pricing Policy
1.0 Purpose
The purpose of this policy is to define guidelines for the pricing and release of data, of all formats,
from the Augusta, Georgia Information Technology-Geographic Information systems (IT-GIS)
2.0 Disclaimer
The following disclaimer shall be placed upon all maps and applies to all hard copy and digital data
formats.
Augusta, GA Disclaimer
The data represented on this map has been compiled by the best methods available.
Accuracy is contingent upon the source information as compiled by various agencies
and departments both internal and external to the consolidated government of
Augusta, GA. Augusta, GA and the companies contracted to develop these data
assume no legal responsibilities for the information or accuracy contained on this map.
It is strictly forbidden to sell or reproduce these maps or data for any reason without
the written consent of the Augusta-Richmond County Commission.
3.0 Request and Release Methodology.
3.1 Requests. All map and data requests should be in writing to eliminate error and
misunderstandings. Maps will be produced for a fee by filling out an online form at
www.augustaga.gov , e-mailing the IT-GIS Division (maps@augustaga.gov) or mailing your
request to:
Augusta, Georgia Information Technology Department
ATTN: GIS Map Requests
IT-GIS Division
530 Greene St Annex 101
Augusta, GA 30901
The detailed process by which map and data requests are satisfied is found in Appendix A.
3.2 Map and Data Releases. Maps will be printed and released according to the pricing schedule
in section 4.5.2. Pricing for digital data will follow Appendix B, Digital Data Price Schedule.
4.0 Paper Maps
4.1 Media. All maps will be printed on standard white bond paper, printing on other media is not
a service currently offered.
4.2 Timeliness. The maps will be provided in a practical timeframe. In special cases (e.g. custom
maps or large orders), we will provide the maps in a time period not to exceed one week
unless a different time frame is negotiated during the map request.
Attachment number 1 \nPage 1 of 6
Item # 20
4.3 Release to County Departments, Managers, and Elected Officials. Maps will be created
and released to County departments to assist in management at no charge. Companies
working on projects for the County will receive data and maps at no charge. In the case when
an elected official has qualified to run for re-election, he or she shall pay full cost for maps
used in the campaign.
4.4 Disclaimer. All paper maps must have the Augusta GIS Disclaimer. Please see Section 2.0
for the language of the disclaimer.
4.5 Pricing
4.5.1 Labor Cost. Labor charges of $45 per hour will apply. Additionally, custom mapping that
includes GIS Analysis will incur an hourly fee plus printing costs.
4.5.2 Paper Map Prices. The table below indicates standardized map prices based on size. These
prices do not include labor required to produce the data needed for presentation on the map,
which shall be determined separately based on the hourly rate identified in section 4.5.1
above.
Standard Maps
Size Inches Cost
A 8.5 x 11 $10.00
B 11 x 17 $15.00
C 17 x 22 $20.00
D 24 x 34 $40.00
E 34 x 42 $45.00
4.6 Customer Satisfaction. IT-GIS will make every effort to ensure that the map that is
requested meets the customer’s expectations. IT-GIS will send an electronic file when
possible for client review, along with an electronic invoice, email approval will be requested
and once approved the map will be printed and client will be billed. In the event the client
does not remit payment or pick up the map requested, they will still receive a bill and
payment is expected within a customary time period. In the unlikely case where the map is
not what the customer wants or needs, IT-GIS will recreate the map to the revised
specifications and print the new map no charge to the customer, although charges for the
original map shall still apply. In the event that the customer did not accurately portray their
mapping need, payment will be expected for the map product that was delivered.
5.0 Digital Format
5.1 Media. Digital data will be released in any of the following media types: CD, DVD, FTP
(uploaded to customer’s FTP site), or client provided hard drive and e-mail as conditions allow.
These are subject to change as new storage technology is acquired. Augusta is not obligated
to provide data when the purchaser asks for data on a form of media that is not maintain.
5.2 Timeliness. The release of digital data entails more time and effort on the part of the staff,
especially in the case of a custom order. IT-GIS Staff will provide the data as soon as it is
practical, in a time period not to exceed two weeks except in extreme instance in which case
the client will be notified.
5.3 Format - GIS data will be released in any format that can be written from ESRI software.
Database information will be released in a standard database format to include MS Access, MS
Attachment number 1 \nPage 2 of 6
Item # 20
Excel, etc. Augusta is not obligated to provide digital information when the purchaser has
incompatible software.
5.4 Resale. Data is released with the understanding that it is not to be repackaged and resold by
the entity to which the data was released except with the express written consent by the ARC
Commission or Administrator, and with credit being given to Augusta, Georgia as the original
source of the information.
5.5 Release at No Charge
5.5.1 Private Companies. In certain circumstances, the GIS Staff may release data at no cost to
private companies or individuals when it will serve the best interests of Augusta, Georgia.
This is provided as a courtesy and does not obligate Augusta to further no-cost releases to the
aforementioned company or individual. Restrictions involving resale shall apply to such a
release. Data Releases at no charge are subject to approval by the City Administrator.
5.5.2 Release at No Charge in Exchange for Other Data In such instances where private
agencies maintain data that will enhance the Augusta Enterprise Geodatabase and are willing
to trade their data in exchange for information maintained by Augusta, an exchange of
information may be authorized. Restrictions involving resale shall apply to such releases. The
exchange must satisfy both parties and may require a contractual agreement. Data Releases
at no charge are subject to approval by the City Administrator. The exchange must satisfy the
following conditions:
5.5.2.1 Layer for Layer. The exchange will take place on a layer-for-layer basis. For example:
three layers of information provided by the private agency shall be exchanged for
three layers of Augusta GIS data.
5.5.2.2 Geographic Area. The size of the geographic area of data provided by Augusta shall
be comparable to the size of the area provided by the private agency. The geographic
location need not be the same, but a release of an area of one square mile may be
exchanged for a similarly-sized area elsewhere in the County. In order to maintain
consistency, all data traded by Augusta GIS will be provided on a map tile basis.
Restrictions involving resale shall apply to such releases.
5.5.3 Release at No Charge (Public Agencies and Public Utilities) Public agencies and utilities
may have data released to them at no cost provided that the request can be filled within two
hours (to be slotted on a monthly basis). Requests that exceed that amount may be charged
at the amount that private companies pay – starting with the third hour of labor. Private
organizations working as an agent of a public agency or utility (e.g., an engineering company
working for an Augusta Department) may receive data at no cost. Restrictions involving resale
shall apply to such a release.
5.6 Disclaimer. All digital data releases are subject to the same disclaimer as paper maps.
Please see Section 2.0 for the language of the disclaimer.
5.7 Cost
5.7.1 Custom Work- A charge of $45 per hour shall be charged to all digital releases. This charge
entails media, customization work, and the time required to run the data to media. Custom
digital data releases are defined as those that require staff to clip or assemble areas that do
not conform to predefined boundaries. Large datasets that require additional staff time will
incur a flat fee including yet not inclusive to LiDAR, Aerial Imagery, etc.
5.7.2 Standard Data – Releases that involve pre-defined areas such as tax parcel tiles or county-
wide extents will be priced according to Appendix B.
Attachment number 1 \nPage 3 of 6
Item # 20
Appendix A - Map Request Process
To obtain maps or data from Augusta IT-GIS, the following process is generally followed:
1. The purchaser shall file a written request, facsimile, or e-mail request. Facsimile or e-mail
requests will be followed up with a phone call by the department to ensure the clarity of the
request.
2. The GIS staff will review the requirements of the sale.
3. A bill will be created by staff for the amount of the sale (see Appendix B for price list for digital
data).
4. Purchases must be paid for at the time of pick-up. An invoice will be created by the GIS staff,
displaying the disclaimer and limitations on resale of information. Money will be collected by
the Finance Department located in the first floor of the Municipal Building. Checks should be
made out to Augusta-Richmond County.
5. A minimum $5.00 charge will be placed on any order which must be mailed.
Attachment number 1 \nPage 4 of 6
Item # 20
Appendix B – Digital Data Pricing
Table B-1 Available Layers
*Not Maintained by Augusta IT-GIS Division Available via Online Mapping Application
Addressing
Parcel Addresses, Other Addresses (Apartments/Duplexes)
Business Addresses (approximate)
Archives
Parcels (2007 – forward)
Roads (2009 – forward)
Edge of Pavement (2010 – forward)
Subdivisions (2007 – forward)
ARTS (Augusta Regional Transportation Study Zones)
Aiken/Augusta/Edgefield*
Boundaries
County Boundary (including Ft Gordon, Hephzibah & Blythe)
Central Business District
Downtown BID Tax District
Enterprise Zones (Harrisburg/Laney Walker/Rocky Creek
Regional Counties*
Tax Allocation Districts
Tile Boundary (Tax Tile Boundaries)
Westobou District
Zip Codes
Buildings (2007 forward)
Bus Routes Bus Routes/Shelters/Stops
Businesses
Augusta Facilities
Shopping and Retail Areas
Census
2010 Census Block Groups and Tracts*
2012 Less Developed Census Tracts (Tax Credit Areas)
Communication Augusta WIFI Coverage
Contours (2007) 2-Ft Contours, 5-Ft Contours
Crime 2011* (victim crimes removed)
Edge of Pavement
Elections
Commission Districts, GA House/Senate/Congressional,
Voting Precincts, Polling Places
Flood
FEMA Flood Zones & Spot Elevation*
DAM Failure*
Grids Aerial Photo Grid 1996/2002/2007
Historic Areas
Historic Areas (Olde Town, Summerville, & Downtown)
National Register Historic Areas
(Harrisburg/Laney Walker/Bethlehem/Pinchgut/Sand
Hills/Summerville/Canal/Downtown)
Housing
CHDO /Project/Revitalization/Target Areas*
(Augusta Housing & Development Areas)
Public Housing
Hydrology
Augusta Canal
Lakes & Ponds*
Retension Ponds*
Rivers & Streams*
Water Basins*
Wetlands*
Impervious Surfaces 2011 - forward Land Cover
Farmland*
Planned Development Riverfront*
Soils* (2008)
Vegetation*
Land Use
Parcel Polygon, Dimensions, and Annotation
Neighborhoods and Subdivisions
Greenspace
License and Inspection/ Code Enforcement
Business & License Areas
Code Enforcement Areas
Inspector Areas
Permits*
Orthophotography
1996/2007/2010/2011
Point Features
National Geodetic Markers* (NGS 2010)
Points of Interest
Augusta Trails (walking/biking/etc)
Butler Creek Trails & Points
Canal Features
Churches*
Cultural & Historical Places (Downtown Area)
Downtown – Artist Row
Parks
Trees*
Utility Towers*
Public Safety
Fire Station Locations
Hospital & Major Medical Facilties
Marshal Litter Enforcement Zones
Marshal Zones
Sheriff Beats
Public Works* (Contact Engineering)
Roads
DOT Mile Posts*
Major Roads
Roads (Annotations/Symbols)
Sales 2003 forward
Schools
School Locations
School Zones
Solid Waste
Haulers/Pickup Days/Carts
Storm
Storm Water Lines
(Derived from Plans submitted to Planning & Development)
Tax Commissioner
Tax Bills by Parcel
(some locations approx - includes Personal Property)
Traffic Engineering
Light Poles
Sign Areas
Signs (data collection to begin 2012-13)
Traffic Flashers (data collection to begin 2012-13)
Transportation
Airports
Bicycle Facilities*
Bike Lanes (New Only)
Railroads*
Sidewalks
Utilities* (Contact Utilities Directly)
Attachment number 1 \nPage 5 of 6
Item # 20
Table B-2 Digital Data Product Pricing
Geodatabase Layer
Augusta Digital
Data Costs
Orthophotography $2,000
(see Note 1 below)
Parcels w/ownership $2,000
(includes annotation and dimensions)
Buildings (124,000)
$300 each
Roads
Edge of Pavement
Address Points
Contours
Zoning
Subdivisions
Land Use
Hydrology
$100 each
Public Safety
Points of Interest
Parcel Annotations/Dims
Education
Boundaries
Elections
Grids
Railroads/Bridges
Vegetation
Various Data from other sources
(census, FEMA, etc) $20
LiDAR 2011 – 2.9GB
Data Transfer Fee
(customer provided media)
$250
New Layers See Note 2 below
Note 1: 2011 Digital color orthophotography captured in 2011 (12” County-wide) is available
in GeoTIFF Format. County-wide files are available for ftp upload or client provided media for
$2,000. These large asset data files may require additional time to reproduce.
Note 2: New IT-GIS Division Maintained Layers will be categorized as determined by the GIS
staff with IT Director and Administrator’s Office approval and charged appropriately.
Attachment number 1 \nPage 6 of 6
Item # 20
Proposed Changes
Augusta Geographic Information Systems (GIS) Data Pricing
GIS is utilized by Augusta to manage and analyze the geospatial information that applies to many aspects of
decision making in government, business, and the community. Augusta’s geospatial information is a valuable asset
to promote both economic and community development. Augusta has not realigned pricing for its digital data or
paper map printing costs to reflect pricing charged by neighboring Counties.
Below is a Digital Cost Comparison comparing Augusta’s current pricing to Columbia County, Aiken County, and
Richland County. Currently, Augusta’s data pricing is well below the average data pricing for these other
neighboring communities.
Digital Data Cost Comparison
Augusta
Current
Augusta
Proposed
Columbia
County Aiken County
Richland
County
Digital Data Costs
Orthophotography $2,000 $2,000 $5,500 $2,000
Parcels
w/ownership $100.00
(80,477 parcels)
$2,000
(includes annotation
and dimensions)
$2,000
(~48,000 parcels) $2,500
(~85,657 parcels) 0.50 per parcel
Buildings (124,000)
$20.00 each
$300 each $500 each
$200 (~132,000)
Roads $600
Edge of Pavement
Address Points
Contours
Zoning $200
Subdivisions
Land Use
Hydrology
$100 each
$250 each
Public Safety $100
Points of Interest
Parcel
Annotations/Dims
Education $100
Boundaries
$100 each
$110 $100
Elections $110 $100
Grids $110
Railroads/Bridges $100
Vegetation
Various Data from
other sources
(census, FEMA,
etc)
$20 $20
· New IT-GIS Division Maintained Layers will be categorized as determined by the GIS staff and charged appropriately.
Attachment number 2 \nPage 1 of 1
Item # 20
Commission Meeting Agenda
3/5/2013 5:00 PM
Motion to approve Memorandum of Understanding with American Red Cross reagrding Ready When
the Time Comes Program
Department:Fire Department
Caption:Motion to approve Memorandum of Understanding with the
American Red Cross regarding the Ready When the Time Comes
Program. (Approved by Public Safety Committee February 25,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 1
Item # 21
Commission Meeting Agenda
3/5/2013 5:00 PM
New World Systems Subscription Agreement Payment
Department:Information Technology
Caption:Motion to approve payment to New World Systems, Inc. for the
Standard Software Subscription Agreement for the period
covering January 1, 2013 - December 31, 2013. (Approved by
Public Safety Committee February 25, 2013)
Background:This is the annual payment to secure ongoing maintenance of New
World’s AEGIS Public Safety-related software and related
modules and products. The Augusta Commission approved a
subscription agreement for software in conjunction with an
upgrade from the existing AS400 software to MSP (MicroSoft
Product) on February 21, 2012.
Analysis:This software subscription/maintenance agreement with New
World will allow Augusta to continue to receive maintenance and
support for the New World Systems applications used by various
Public Safety Departments to include the Sheriff's Office, E911,
and the Fire Department. Coupled with the maintenance and
support is software, planning, and implementation related to the
Microsoft version of New World's Public Safety software.
Financial Impact:The cost of the subscription agreement is $375,000, as per the
contract that was approved by the Augusta Commission in
February 2012. This will be paid for by funds from IT's operating
budget, the Fire Department, and E911.
Alternatives:N/A
Recommendation:Approve payment of Standard Software Subscription Agreement
with New World Systems, Inc. for support from Jan 1, 2013 –
December 31, 2013.
Funds are Available
in the Following
Accounts:
101015410.5223110 $300,000 (IT) 274034110.5213119 $15,000
(Augusta Fire Dept) 216037110.5223110 $60,000 (E911) Cover Memo
Item # 22
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
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Commission Meeting Agenda
3/5/2013 5:00 PM
Sheriff's Office - Easement between Richmond County and DDS
Department:Clerk of Commission
Caption:Motion to approve a resolution for an easement between
Richmond County and DDS. (Approved by Public Safety
Committee February 25, 2013)
Background:Sen. Hardy Davis has requested an easement from DDS that will
benefit the Richmond County Sheriff's Office. Currently the new
South Precinct located at 3425 Mike Padgett Hwy. has only one
entrance on to Hwy. 56. This easement will allow patrol cars to
exit at the traffic light by DDS as well.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
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Item # 23
Commission Meeting Agenda
3/5/2013 5:00 PM
Sheriff's Office - Proclamation between State of Georgia Surplus Property Commission and Richmond
County
Department:Clerk of Commission
Caption:Motion to approve a resolution between the State of Georgia
Surplus Property Commission and Richmond County for the
purchase of surplus property. (Approved by Public Safety
Committee February 25, 2013)
Background:This property and buildings are located behind the Richmond
County Sheriff's Office South Precinct. The property can be
purchased for $10 and will house the Narcotics and Crime
Suppression Units. Funds have been allocated for the renovation.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 1
Item # 24
Commission Meeting Agenda
3/5/2013 5:00 PM
2013 - Airport Vehicles
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacement of 12 Operations and
Maintenance vehicles for Augusta Regional Airport. (Approved
by Finance Committee February 25, 2013)
Background:The Augusta Regional Airport- Operations and Maintenance
Divisions would like to request the acquisition of 12 replacement
vehicles that were approved by the Airport Commission per the
attached approval letter. The proposed replaced vehicle evaluation
sheets have been attached for review and meet Augusta’s standard
requirements for replacement of the proposed vehicles. The new
units would help significantly in keeping the airport’s vehicle
maintenance cost to a minimum as well as enhance the operations
and maintenance job performance. Please see the attached vehicle
evaluations.
Analysis:Fleet Management submitted a request for bids for a portion of the
vehicles (pickup trucks) through the Procurement Department
utilizing the Demand Star electronic bid system which offers
nationwide competitive bid coverage. The remainder of the
vehicles were purchased through the Georgia State Contract bid
program which also assures the best pricing throughout the state
on those particular vehicles. The Procurement Department
received bid quotes back from two vendors for the pickup trucks
with the following results: Bid 12-213: F150 4 x 2: Bobby Jones
Ford - $18,429.00 Each; Allan Vigil - $18,649.00 Each (4 Units)
F150 4 x 4: Bobby Jones Ford - $24,436.00 Each; Allan Vigil -
$24,596.00 Each (3 Units) Georgia State Contract: Chevy Impala:
Hardy Chevrolet - $18,240.00 Each; Dealer Invoice Price –
$24,826.00 Each See attachment (2 Units) Ford Expedition: Allan
Vigil Ford - $30,904.00 Each; Dealer Invoice Price: $40,568.00
Each See attachment (1 Unit) Goshen II Shuttle Bus – National
Bus Sales - $37,075.00 Each; Alliance Bus Sales - $50,258.00
Each See Attachment (2 Units)
Financial Impact:The vehicles will be purchased through the use of the Georgia
Municipal Association Lease program. The total cost of the 12
Cover Memo
Item # 25
vehicles will be $288,558.00. There will be three annual lease
payments of $96,186.00.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the request to purchase 12 replacement vehicles for the
Augusta Regional Airport departments
Funds are Available
in the Following
Accounts:
Georgia Municipal Association Lease Program (631-) / Enterprise
Fund
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
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Invitation to Bid
Sealed bids will be received at this office on Tuesday, November 27, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-213 6000 GVW Pickup Truck for Fleet Management
Bid Item 12-214 8500 GVW Pickup Truck for Fleet Management
Bid Item 12-215 10,000 GVW Pickup Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 9, 2012 @ 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 18, 25, November 1, 8, 2012
Metro Courier October 24, 2012
cc: Tameka Allen Deputy Administrator
Ron Crowden Fleet Management
Russell Sanders Fleet Management
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 25
Allan Vigil Ford
6790 Mt Zion Blvd
Morrow, GA 30260
Bobby Jones Ford
PO Box 15398
Augusta, GA 30919
Yes Yes
94460 117480
SAVE Form Yes Yes
8 - 10 Weeks 90-120 days
5.01 Full-Size Truck-Reg Cab $16,286.00 $16,550.00
5.02 Full-Size Truck-Ext Cab $22,090.00 $18,902.00
5.03 Full-Size Truck-Ext CabSW $19,489.00 $19,693.00
5.04 Full-Size Truck-Ext Cab $22,188.00 $22,511.00
5.05 Full-Size Truck-Crew Cab $23,075.00 $23,299.00
5.06 Full-Size Truck-Crew Cab4 $25,497.00 $25,988.00
5.07 Speed Control $187.00 $187.00
5.08 Tilit Steering Wheel No Charge standard
5.09 Heavy Duty Cooling Pack n/a n/a
5.10 Heavy Duty Electrical Pack n/a n/a
5.11 Heavy Duty Suspension Pk n/a $1,279.00
5.12 Skid Plate Package 4X4 $137.00 $137.00
5.13 Minimum 8 Foot Bed
5.01-5.04
$279.00
5.05-5.06
$1128.00 $278.00
5.14 Trailer Tow Package $320.00 $320.00
6.01 Fire Extinguisher $110.00 $46.00
6.02 Outlet Receptacle $67.00 $55.00
6.03 Bedliner $325.00 $300.00
6.04 Toolbox $350.00 $240.00
6.05 Trailer Hitch $380.00 $230.00
6.06 Trailer Wiring included w/6.05 $25.00
6.07 Trailer Ball $30.00 $10.00
6.08 Window Tint, Reg Cab $120.00 $110.00
6.09 Window Tint, Ext Cab $135.00 $125.00
6.10 Window Tint, Crew Cab $155.00 $135.00
6.11 Safety Cone Holder $161.00 $60.00
6.12 Safety Cones $130.00 $120.00
7.01 Backup Alarm $55.00 $62.00
7.02 LED Top Mount Light $612.00 $446.00
The following vendors did not respond:
Thomson Motor Cent / 2158 Washington Rd. / Thomson, GA 30824
Hardy Chev Pontiac / 1249 Charles Hardy Parkway / Dallas, GA 30157
Team Ford of Marietta / 869 Cobb Parkway / Marietta, GA 30060
Attachment B
E-Verify Number
Delivery Time
Bid Item #12-213
6000 GVW Pickup Truck
for Augusta, Georgia - Fleet Department
Bid Opening Date: Tuesday, November 27, 2012 @ 11:00 a.m.
Vendors
7.00 Alert Warning Systems
5.00 Vehicle/Options Required
6.00 Outfitter's Specialty Items
Page 1 of 1
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Item # 25
Commission Meeting Agenda
3/5/2013 5:00 PM
Approve Development Agreement with Rockwood Pigments, NA, Inc
Department:Finance / Law
Caption:Motion to approve Development Agreement with Rockwood
Pigments NA, Inc. (Approved by Finance Committee
February 25, 2013)
Background:On November 15, 2011 the commission approved the creation of
TAD 3 and tasked the Finance Department to develop the
necessary documents for the Rockwood Pigment project.
Approval of this document is the next step in the process that was
approved on November 15, 2011.
Analysis:This is a part of the ongoing process and one of the final step
involved.
Financial Impact:
Alternatives:none
Recommendation:Approve Development Agreement
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Augusta Tax Allocation District #3
Doug Barnard/Dixon Airline Redevelopment Plan
Bringing More High-Value Jobs to Augusta-Richmond County
Prepared for the Board of Commissioners of
Augusta-Richmond County
B y McKenna Long & Aldridge LLP
and PB&R Writing
October 2011
Attachment number 1 \nPage 1 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 1
Cover Photo: Proposed East Augusta TAD #3 parcels, Augusta-Richmond, GA Tax Commissioner’s Office
(www.arctax.com)
S
Contents
Executive Summary....................................................................................……………………….2
Tax Allocation Districts Generate Economic Investment...............................................................2
Grounds for the Exercise of Redevelopment Powers in Augusta...................................................3
Augusta’s Voters Support TADs .................................................................................................3
Summary of Potential TAD Benefits for the Doug Barnard/Dixon Airline Redevelopment Area………5
The Proposal: Augusta Tax Allocation District #3...................................................................7
Introduction .............................................................................................................................7
East Augusta Today –Current and Future Land Use ...................................................................7
Augusta Costco breaks ground; fall opening targeted..........................................................12
Doug Barnard/Dixon Airline, The Redevelopment Area..............................................................14
Geographic Boundaries (A)*...................................................................................................14
Grounds for Exercise of Redevelopment Powers (B)*..........................................................14
Proposed Land Uses After Redevelopment (C)*...................................................................15
Proposed Redevelopment Projects (D)*................................................................................15
Community Vision for the Redevelopment Area ........................................................................15
Other Improvement Initiatives Nearby .....................................................................................17
Contractual Relationships (E)*...............................................................................................18
Relocation Plans & Payments (F)*.........................................................................................18
Zoning & Land Use Compatibility (G)*...................................................................................19
Historic Properties within TAD Boundaries (J)*....................................................................20
Estimated Redevelopment Costs / Proposed Public Investments (H)*..............................20
Assessed Valuation of the Redevelopment Area (I)*...........................................................23
Creation & Termination Dates for TAD (K)*..........................................................................23
Tax Allocation Increment Base Value (M)*...........................................................................23
Total Property Taxes Collected to Serve as the Increment Base.................................................24
Ad Valorem Property Taxes for Computing Tax Allocation Increments (N)*......................25
Tax Allocation Bond Issues (O, P, Q)*...................................................................................25
Amount of Bond Issues...........................................................................................................25
Term of Bond Issues...............................................................................................................25
Positive Tax Allocation Increments (P)*...................................................................................26
Property to be Pledged for Payment of the Bonds (Q)*.............................................................26
Other Information as Required (R)*......................................................................................26
School System Impact Analysis................................................................................................27
Appendices (L).........................................................................................................................30
* Information required per the “Redevelopment Powers Law” found in the Official Code of Georgia,
Chapter 36, Title 44.
Attachment number 1 \nPage 2 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 2
Executive Summary
Communities throughout the state are discovering how TADs can help
infuse public funding in areas that want to attract private redevelopment.
They understand that TAD is a mechanism where everyone wins –
developers, city governments, county governments, school districts and,
most importantly, residents who want to live and work in thriving
communities.-Atlanta Journal-Constitution story, February 18, 2008
The Redevelopment Area Defined
A major chemical manufacturer is in discussions about building a manufacturing facility that will bring
80 to 100 new high-value manufacturing jobs to Augusta-Richmond County.This project is
anticipated to spur future industrial redevelopment on an approximately 179-acre site proposed as
the Doug Barnard/Dixon Airline Redevelopment Area, which is adjacent to the northwest corner of
the Augusta Regional Airport.
The proposed redevelopment area is generally bounded by Dixon Airline Road on the south, the
Norfolk Southern rail line to the west, Butler Creek to the north and Doug Barnard Parkway to the
east, minus an approximately nine-acre parcel of land in the southeast corner of this area that
currently houses a truck rental facility.
In support of the effort to attract a major manufacturer to an area the community envisions for this
use, the Augusta-Richmond County government proposes the creation of the Doug Barnard/Dixon
Airline Redevelopment Plan and Tax Allocation District #3.
Tax Allocation Districts Generate Economic Investment
In Georgia, a tax allocation district is a local, legislatively created redevelopment area that qualifies
for tax increment financing.This popular public finance mechanism works by capturing the
future tax benefits of private real estate investment in a redevelopment area –the TAD
increment –to pay the present costs of the improvements that make the redevelopment
possible.TADs have been used to support millions of dollars in private investment in areas that
would otherwise not attract redevelopment, resulting in positive economic change for many formerly
underdeveloped and blighted communities.
In Georgia as of May 2011, at least 47 tax allocation districts had been established by local
governments to stimulate major new construction, renovations or rehabilitation in areas that had
suffered economically from the following conditions:
Substantially underutilized properties,
Defective or inadequate transportation infrastructure or facilities,
Conditions that are less desirable at present than they would be if redeveloped with new
uses, expanded green spaces and transportation improvements,
Incompatible land uses,
Environmental, topographical or similar challenges to redevelopment, and/or
Attachment number 1 \nPage 3 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 3
Substandard, deteriorated, obsolete or otherwise distressed properties, all of which are
considered blighted conditions.
A tax allocation district offers local governments the opportunity to promote redevelopment projects
in areas that would otherwise not receive investment.
TADs offer a flexible alternative to financing economic development without the need to use general funds, LOST or SPLOST revenues or to raise taxes. … TADs can be an excellent way to finance economic development in cities. –Georgia Municipal Association, www.gmanet.com
Grounds for the Exercise of Redevelopment Powers in Augusta
Georgia’s local governments have the authority to create tax allocation districts as set forth in the
Redevelopment Powers Law, which was initially adopted by the Georgia General Assembly in 1985
and has been amended from year to year. (OCGA § 36-44-1, et seq.)In 2009 the Redevelopment
Powers Law was re-enacted and reauthorized by the General Assembly after a 2008 Constitutional
Amendment.
Augusta’s Voters Support TADs
The General Assembly authorized Augusta-Richmond County to exercise redevelopment powers
subject to voter approval as provided by 2006 Ga. Laws, p. 4507.In November 2006, local voters
gave the Augusta-Richmond County consolidated government the authority to exercise all
redevelopment and other powers authorized or granted municipalities pursuant to the
Redevelopment Powers Law.
The Doug Barnard/Dixon Airline Redevelopment Area Qualifies as a TAD
The proposed Doug Barnard/Dixon Airline Redevelopment Area has never attracted significant private
investment, because of the very reasons it qualifies for the proposed TAD.
This area, which covers approximately 179 acres, contains vacant and/or underutilized properties;
defective, obsolete and/or inadequate street layout;aging and poorly designed transportation
infrastructure; substandard utilities, significant wetlands and extensive floodplains (that run 500-700
feet wide at Butler Creek, per the city’s Flood Hazard Mitigation Plan),and other obstacles to its
redevelopment.
It is called the “Barrett and Lawrence sites” by the Augusta Development Authority, which describes
the area as such:
“The Barrett and Lawrence Sites are in an area surrounded by heavy industrial
development and in close proximity to the airport. This land has great potential as an
industrial site, but also several challenges that must be overcome.
“The Lawrence Site is bank-owned due to foreclosure. The Barrett Site was once the
home to a local race track. Remnants of this track are still evident, visible on aerial maps.
“Additionally, the northern portion of the site contains numerous acres of wetlands
surrounding Butler Creek. The wetlands and race track make it very difficult to market
Attachment number 1 \nPage 4 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 4
and develop this property. With more than 25 acres of wetlands, companies do not want
to spend the money required to purchase this property.”
The proposed Augusta Tax Allocation District #3 at the intersection of Doug Barnard Parkway and
Dixon Airline Road qualifies as a Redevelopment Area under Georgia’s Redevelopment Powers Law.
Proposed Private Redevelopment Projects and Investment
The redevelopment planned for this area of Augusta is a manufacturing facility for a major chemical
corporation on approximately 179 acres of land at the intersection of Doug Barnard Parkway and
Dixon Airline Road. This area is known by Augusta’s planners as East Augusta –to which it will be
referred in this document –but is commonly called South Augusta by local residents.
According to the Development Authority, the deal being structured will allow for the private
redevelopment of the Lawrence and Barrett sites (including the race track) for Heavy Industrial use,
while allowing the Development Authority of Richmond County to purchase the northern portion of
the site, including the wetlands. The Development Authority of Richmond County will review the use
of the wetlands and determine the best way to preserve the natural area around Butler Creek.
Private Project Planned
Estimated Value at
Completion
Major Chemical
Manufacturing Facility $ 115,850,000
Redevelopment Proposed
Attachment number 1 \nPage 5 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 5
Proposed Projects
The TAD-eligible improvements proposed for this site include water and sewer, utilities, roadways,
environmental, engineering and other infrastructure to the redevelopment area.
Zoning and Land Use are Compatible with Community Vision
The zoning and land uses as described in this redevelopment plan reflect the vision and goals of the
citizens of Augusta and Richmond County as expressed in public meetings and presented in key
planning documents including Augusta’s Future Development Map, the latest Augusta-Richmond
County Comprehensive Plan, the community assessments created for these planning documents,and
other public documents as referenced elsewhere in this redevelopment plan.
Augusta’s third TAD is a good policy decision for Augusta-Richmond County
Using TAD financing to fund infrastructure construction will enable Augusta-Richmond County to
leverage from between $59,000 and $1.24 million in positive property tax increments1 –depending
on whether the Richmond County Board of Education contributes –to provide the infrastructure
necessary to support approximately $115 million in private sector investment and bring new high-
value manufacturing jobs in the TAD without tapping into current tax revenues and without
adding new taxes.
The initial investment will generate up to 100 new well-paying jobs in the chemical manufacturing
sector. These jobs, in turn, may indirectly generate a multiplier as high as three new jobs for every
manufacturing job created, on both counts generating a significant economic impact and producing
new tax revenues. Its construction and operations will increase income opportunities for local
residents and raise sales for area businesses.
The redevelopment will provide Augusta-Richmond County a positive new job generator within the
TAD. As these parcels improve,values in the surrounding industrial and commercial areas are also
expected to increase, further enhancing the property tax base for the Consolidated County and the
local Board of Education.
Summary of Potential TAD Benefits for the Doug Barnard/Dixon Airline
Redevelopment Area
As shown in following table, the creation of the Doug Barnard/Dixon Airline Redevelopment Area
would generate approximately $115 million of new market value in the TAD #3, which would
increase its current taxable value of $286,636 by an additional $42 million in assessed, taxable value
–a 147-fold increase.
The redevelopment of this area, as proposed, would result in approximately 1.24 million1 in new
annual property tax receipts –approximately $6,950 per acre more on land that currently generates
less than $50 an acre –and support TAD funding for necessary infrastructure improvements to the
site of approximately $12.7 million. The chemical manufacturing facility proposed for the site could
generate from 80 to 100 high-value jobs, with potential for future growth.
1 Does not adjust for Amendment 74, which exempts manufacturer from county M&O
millage for five years subject to certain usage requirements.
Attachment number 1 \nPage 6 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 6
Augusta TAD #3
Summary of Potential Benefits
Value of TAD parcels at build out $115,850,000
Value of new private capital investment subject to assessment2 $105,850,000
Cost of eligible infrastructure that can be financed by TAD $12,675,000
Estimated annual ad valorem tax after full build out3 Up to $1,252,036
Estimated annual ad valorem tax increment after full build out4 Up to $1,243,560
Estimated new jobs created 80 to 100
Approval of the Augusta Tax Allocation District #3, Doug Barnard/Dixon Airline
Redevelopment Plan is a good policy decision that will help further improve the
growing economy of Augusta-Richmond County.
2 Certified pollution control equipment in the amount of $10 million is exempt from
property taxes under GA Tax Code 48-5-41 #11.
3 Estimated with the participation of the Board of Education
4 Amount does not adjust for Amendment 74.
Attachment number 1 \nPage 7 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 7
The Proposal: Augusta Tax Allocation District #3
“To encourage such redevelopment, it is essential that the counties
and municipalities of this state have additional powers to form a more
effective partnership with private enterprise to overcome economic
limitations that have previously impeded or prohibited redevelopment
of such areas.”Redevelopment Powers Law, § 36-44-2.Legislative Intent
Introduction
Since it was first adopted in 1985,Georgia’s Redevelopment Powers Law has provided local
governments a powerful, effective tool to generate economic development. Areas that would not
normally attract private investment have been redeveloped under the provisions of this law. They are
now generating important public revenues and a higher quality of life in many Georgia communities.
The proposal to create Augusta’s Tax Allocation District #3 is an effort to attract significant private
investment and highly valued manufacturing and related jobs into economically stagnant land parcels
in an area of Augusta-Richmond County called East Augusta by city planners.
Consent to the creation of a tax allocation district within the area proposed will mark another
important action towards ensuring higher value jobs and the economic benefits they provide, which
will further improve the quality of life for all residents of Augusta and Richmond County.
East Augusta Today –Current and Future Land Use
East Augusta is unique to the metro area because of its high concentration of industrial uses –some
in close proximity to residential areas –and environmentally sensitive land uses.
The 2008 Comprehensive Plan describes the proposed redevelopment area as characterized by a mix
of natural resource areas, industrial uses and limited residential and commercial land uses, with
conventional subdivisions located in relatively close proximity to industrial land uses.Augusta
Regional Airport at Bush Field is a significant regional activity center located in East Augusta.
“East Augusta is home to much of Augusta’s warehousing, light industry and heavy industry.
Heavy industries include those producing chemicals, paper and wood products, clay products,
transportation equipment and food products. Warehousing facilities tend to be located in close
proximity to the surface transportation network especially along the major highways and near
interstate interchanges, or in close proximity to railroad lines.” –2008 Comprehensive Plan
The abundance of natural resources present calls for carefully planning and can be an impediment to
redevelopment, sending projects to locations that offer fewer costly roadblocks to development.
“The floodplains of the Savannah River and some of its tributary creeks (Oates, Rocky, Butler and
Spirit) account for the largest land use in East Augusta. Within these floodplains are some
designated natural resource / conservation areas including the Merry Brickyard Ponds, the Phinizy
Swamp Wildlife Management Area and the Phinizy Swamp Nature Park.” –2008 CP
Attachment number 1 \nPage 8 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 8
Trends and opportunities for redevelopment in East Augusta are listed in the Comprehensive Plan as:
Additional residential development limited by proximity to industry, contaminated industrial
sites and the presence of natural resource / conservation areas
Some neighborhood revitalization is ongoing
Clean-up and stabilization of Hyde Park neighborhood and environs
Create opportunities for additional commercial development serving area residents
Additional industrial development likely in proximity to airport and major highways
Protection of natural resources and conservation areas
In support of this vision and in an effort to expand the industrial base in the East Atlanta area as
proposed by the community in Augusta’s Comprehensive Plan,the Augusta-Richmond County
government proposes the creation of a third tax allocation district to support the industrial
redevelopment of the TAD parcels as proposed in the East Augusta Redevelopment Plan.
How a TAD Works
The Georgia Municipal Association (GMA) provides a concise explanation of how TADs work in its
online Municipal Desk Reference.The GMA article, “Tax Allocation Districts Q&A,” also provides links
to the Liveable Communities Coalition’s 2007 “Survey and Analysis of TADs in Georgia” and other
summaries and analysis. Go to www.gmanet.com/MDR.aspx?CNID=22896.
Additionally, the Association County Commissioners of Georgia in 2008 produced a video to better
inform voters about the Redevelopment Powers Act. It is available on the association’s website at
www.accg.org/content.asp?contentid=1443.
As explained by the Georgia Municipal Association, a TAD gives
“[L]ocal governments the authority to sell bonds to finance infrastructure and other
redevelopment costs within a specifically defined area (a TAD). The bonds are secured by a ‘tax
allocation increment,’ which is the increase in property tax revenues resulting from the
redevelopment activities taking place within the tax allocation district. Tax increment financing
allows cities to charge the costs of constructing public facilities and infrastructure to be charged
directly to the businesses that use them rather than the public at large. In return, the businesses
benefit from the construction of facilities that might not otherwise be available to them.
“When using a TAD, a city designates a specific geographic area that has the potential for
redevelopment, but which suffers from blight or other ‘economically or socially distressed’
conditions. As public improvements and private development take place in the area, the taxable
value of property in the TAD increases. The city collects the total revenues, putting the increase
in revenues as a result of new development into a special fund to pay off the bonds that financed
the TAD-eligible improvements, while the remainder goes back into the city’s general fund. The
TAD is dissolved when the bonds have been retired and any other public financing has been
repaid.”
Attachment number 1 \nPage 9 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 9
Tax allocation districts use the increased property tax generated by new development to finance
capital and other costs related to the redevelopment such as infrastructure, land acquisition,
relocation, demolition, utilities, debt service, and planning.
A TAD may support the following improvements:
Sewer expansion and repair
Storm drainage
Street construction and expansion
Water supply
Parks, paths and green spaces
Bridge construction and repair
Curbs and sidewalks
Traffic control
Street lighting
Landscaping
Property acquisition
Building acquisition
Demolition and clearance work
Pre-vertical Development
Parking structures
Environmental remediation
Historic preservation and
remediation
Cities and counties may also target excess TAD revenue growth, new sales and use taxes,
alcohol taxes and business license revenues generated within tax allocation districts to finance
capital improvements for public facilities. This happens most often when the proposed
redevelopment includes residential or other uses that would expand the need for such
improvements.
TAD (TIF) Assessed Value (AV) Over Project Life
Diagram: National Association of Realtors, Tax Increment Financing, Nov. 2002
A TAD IS NOT A PROPERTY TAX INCREASE, nor is it a tax break for developers. Rather, a
TAD offers a way for local governments to capture future tax revenues that result from new
development, as taxes collected on the new development in the designated tax allocation district go
Attachment number 1 \nPage 10 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 10
to repay TAD bonds. A TAD provides a community with a financing mechanism for public investments
that will attract private redevelopment.
Georgia TADs Deliver on Their Promise
When evaluated as of March 2007,Georgia’s 27 Tax Allocation Districts in place in Georgia
encompassed more than 18,700 acres and nearly $1.9 billion in base property tax value the years
they were created.A total public investment of $3 billion –created and invested within the TADs –
will leverage more than $17.6 billion in direct private investment that is projected to result in an
increase of $6.1 billion in the property tax digests within the TADs,upon completion of projects as
planned.(Livable Communities Coalition)
Joseph Maxberry created a map of Georgia’s TADs as of July 2008, showing whether they were
active, inactive or pending. Go to http://bit.ly/p7aGAe to view the map.
Nearly five years later, more than 47 TADs now exist throughout Georgia, from Gainesville to Albany.
The collective redevelopment plans written for these TADs forecast that this incentive, as applied
throughout the state,will attract more than $18 billion in private investment.
Why TADs are a Right Choice for Redevelopment in Georgia
In 2008, Senate Resolution No. 996,Act No. 777,Ga. L. 2008, p. 1211 was approved by the the
voters of Georgia.
“Shall the Constitution of Georgia be amended so as to authorize community redevelopment and
authorize counties, municipalities, and local boards of education to use tax funds for redevelopment
purposes and programs?"
The arguments presented in favor of this resolution, in favor of TADs, are as true today as they were
in 2008, before the Great Recession:
All existing school taxes continue to go to the schools. Only if new,additional
redevelopment occurs are the additional taxes used to provide project infrastructure
financing.
From 1999 to 2008 school boards in Georgia overwhelmingly chose to participate in
redevelopment when they had the chance; it helps them grow their tax base and increase
sales taxes used for school construction.
49 States and the District of Columbia use tax increment financing as a key form of
development incentive, TADs, which are Georgia’s version of tax increment financing, is
nothing new or untested.
School districts do not face any additional debt burden from the bonds; they are issued
by the City, County or Consolidated Government.
Over $450 million in TAD bonds have been issued in Georgia since 1999 and there have
been no defaults. These bonds have triggered over $3 billion in additional private
investment.
Attachment number 1 \nPage 11 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 11
TADs are most typically used to trigger redevelopment in areas which are declining or slow
growing, accelerating the growth of the local tax base.
The current economic downturn makes TAD even more important as a tool to create jobs
and expand the local tax base.
Source: Ballotpedia.org, 2008
TADs Remain the Right Choice for this Economic Climate
Governing magazine published an interview with Toby Rittner, the president and CEO of the Council of
Development Finance Agencies, who was asked to respond to questions about whether tax increment financing
can withstand declining real estate values and a tough economic climate. Following are excerpts of the article:
Let's start with the basics. How does tax increment financing work?
It's unlike any other tool. A locality is able to direct specific tax dollars from the development itself
to pay for that development. The premise is that if you take an underutilized piece of property that
is not returning much tax revenue and put a better facility on there, it will be assessed at a higher
level and bring in a higher tax return. TIFs are used predominantly for redevelopment, regeneration
and reinvestment in underserved or underutilized markets
What happens if real estate values fall?
There are some situations where TIFs are struggling. But the large majority of TIF projects did not
allocate the full increment [of increased property taxes] to the project --only 50 to 70 percent of
the increment. They created debt reserve funds to protect the investment, and they often have
underlying letters of credit or a guarantee of some sort. The majority of projects are doing okay
even without huge increases in property assessments. It's a vindication of sorts for the use of TIFs
because even in difficult economic times, they've still done pretty well.
Beyond real estate value, what sort of risks are there with TIFs?
You have to have a lot of faith and comfort with the developer. If the developer flakes out or bails
out on a project where you used TIF to extend the infrastructure --that's a primary risk. It happens
rarely, but it does happen. Other risks are that a project doesn't return what you expected it to --
you were supposed to see, say, $10 million in tax returns and you only get $2 million. That happens
rarely because most TIFs are very conservative.
Looking at the array of tax incentives available to localities to attract development,
how would you rate TIFs?
There's no question that TIF is an incentive for the developer. But this is not corporate welfare. The
only way the developer gets access to TIF funds is to do the development. Unlike abatements or
other incentives --even tax credits --you really have to do the project to get the tools.
Source: Governing.com, 9/16/2010
Attachment number 1 \nPage 12 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 12
Project-based TAD Redevelopment Proves Successful in Augusta
Village at Riverwatch, Augusta’s TAD #2
Augusta Costco breaks ground; fall opening targeted
By Meg Mirshak
Staff Writer, The Augusta Chronicle
Thursday, June 30, 2011
Construction of a Costco Wholesale store officially got under way Thursday afternoon at the site
off River Watch Parkway.
Sara Caldwell/Staff
Henry Ingram (from left), Augusta Mayor Deke Copenhaver, Sue Parr, Julie Cruz and Roger Campbell use
golf clubs to stir up sand as part of the groundbreaking ceremony for construction on the Costco
Wholesale store on River Watch Parkway.
Costco representatives, Augusta Mayor Deke Copenhaver and Augusta Commission members
used golf clubs to kick up sandfor the groundbreaking ceremony.
The store will anchor the Village at Riverwatch development and is expected to open in
November and employ 200 people, said Campbell, the senior vice president for Southeast
Costco stores.
***
Costco taking applications for Augusta location
Costco is taking applications online for positions at the Augusta location.
Posted: 11:16 AM Jul 13, 2011, WRDW-TV Augusta
Retrieved on the website of The Augusta Chronicle at http://chronicle.augusta.com/news/business/local-business/2011-06-30/augusta-costco-breaks-ground-fall-opening-targeted?v=1309471062 on October 12, 2011; and WRDW-TV
Augusta on October 21, 2011 at http://www.wrdw.com/home/headlines/125488778.html.
Attachment number 1 \nPage 13 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 13
The Future of TADs in Georgia
TADs that have been fully implemented in Georgia are proving successful as a public financing tool.
Augusta’s TAD #2 –which attracted COSTCO –has successfully attracted significant commercial
investment and jobs.
Although Atlanta TADs like Atlantic Station, Beltline and Camp Creek Marketplace have gotten most
of the media and other attention in Georgia, several TAD redevelopment areas throughout the state
have shown significant economic gains.
This form of financing’s popularity and success in encouraging economic development are expected
to continue. During the November 2011 election, for example, citizens in Whitfield County (Dalton),
Dunwoody and Lawrenceville will be asked to vote to allow their communities to develop tax
allocation districts.This tool will continue to be used to improve redevelopment areas in cities, towns
and counties throughout the state.
Attachment number 1 \nPage 14 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 14
Doug Barnard/Dixon Airline, The Redevelopment Area
"Within the next four years, I would like to see Augusta become a
sustainable model for smart growth and development and see us
further our reputation as a world-class mid-size city."
–Mayor Deke Copenhaver quoted in the Augusta Chronicle, Nov. 4, 2010
Geographic Boundaries (A)*
The proposed Augusta Tax Allocation District #3, Doug Barnard/Dixon Airline Redevelopment Area,
lies within an area generally described as:
Two land parcels of approximately 179 acres the area of Augusta-Richmond County referred
to as East Augusta for planning purposes. The proposed redevelopment area is bounded on
the west by the Norfolk Southern rail line and right-of-way to a northwest corner property
line that runs in a southwest to northeast direction where the line meets Butler Creek, its
northern boundary, which meanders east to Doug Barnard Parkway, its eastern boundary,
which runs south to the intersection of Dixon Airline Road, its southern boundary. It does
not include an area at the southeast corner where Doug Barnard Parkway and Dixon Airline
Road meet, which contains one outside parcel of approximately 9 acres that currently house
a Penske Rental facility.
Tax Parcel Identification numbers for the two properties included in the proposed Augusta Tax
Allocation District #3, Doug Barnard/Dixon Airline Redevelopment Plan are:
135-0-005-00-0 146-0-005-00-0
For a map of the proposed district, see Appendix A.
Grounds for Exercise of Redevelopment Powers (B)*
Local governments in Georgia are given the authority to create tax allocation districts as set forth in
The Redevelopment Powers Law (Chapter 44 of Title 36) as adopted by the Georgia General
Assembly in 1985 and reauthorized by the 2009 Constitutional Amendment and 2009 re-enactment of
the Redevelopment Powers Law.
The tax allocation district is one incentive among several that Augusta has used to effectively
encourage the revitalization of distressed or underutilized areas. This tool is available under
provisions of the Official Code of Georgia and the Rules of the Georgia Department of Community
Affairs. These incentives are available for businesses that are located within the Tax Allocation
District, (O.C.G.A. 36-44-8), Enterprise Zones (O.C.G.A. 36-88) and Opportunity Zones (D.C.A. rules
110-24-1).
According to Augusta’s official website, “Tax allocation districts are Georgia’s version of tax increment
financing, which allows a local government to capture tax revenues attributable to increases in
property values within a prescribed development area and use those revenues for neighborhood
improvement projects.” Augusta currently has two TADs.
Attachment number 1 \nPage 15 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 15
The definition of properties or areas eligible for inclusion in a TAD was amended by 2009 HB 63.
Properties considered blighted, distressed and/or deteriorating, are defined in the bill as:
A blighted or distressed area with obsolete buildings, deteriorating older structures or
pervasive poverty.
A deteriorating area experiencing economic decline with older structures, high vacancy rates
or a shortage of affordable housing or inadequate utility.
Deteriorating or inadequate utility, transportation or transit infrastructure.
Specifically as it relates to the proposed Doug Barnard/Dixon Airline Redevelopment Area, the act
defines an ‘area with inadequate infrastructure’ as an area characterized by:
Deteriorating or inadequate parking, roadways, bridges, pedestrian access, or
Public transportation or transit facilities incapable of handling the volume of traffic into or
through the area, either at present or following redevelopment,or
Deteriorating or inadequate utility infrastructure either at present or following
redevelopment.
Augusta-Richmond County has the authority to exercise all redevelopment and other powers
authorized or granted municipalities pursuant to the Redevelopment Powers Law, as now or hereafter
amended, provided for by Chapter 44 of Title 36 of the O.C.G.A.
This authority was granted by House Bill 773 in 2005 (www.legis.state.ga.us/legis/
2005_06/fulltext/hb773.htm), as approved by a majority of the voters of Augusta-Richmond County
in a referendum held in 2006.
The proposed Augusta Tax Allocation District #3 qualifies as a Redevelopment Area under this
statute.
Proposed Land Uses After Redevelopment (C)*
The Augusta Tax Allocation District #3, Doug Barnard/Dixon Airline Redevelopment Area will attract
the development of a significant Heavy Industrial use to the area proposed. It will bring $115 million
in new investment in land, building and equipment to build a new,high-value job-creating chemical
manufacturing facility on a portion of approximately 179 acres that will allow room for future
expansion.
Proposed Redevelopment Projects (D)*
Community Vision for the Redevelopment Area
The Community Agenda as outlined in Chapter 11 of Augusta’s Comprehensive Plan looks to East
Augusta to continue supporting the industrial uses of the metro area, with careful consideration given
to environmental concerns:
Attachment number 1 \nPage 16 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 16
“Industrial –Industrial and warehousing uses are scattered throughout the community, with
most of the heavy industry concentrated at large sites in East Augusta. Most of the remaining
sites suitable for new or expanding industry, particularly heavy industry, are located east of Mike
Padgett Highway (SR 56) or in established industrial parks (e.g. Augusta Corporate Park). Due to
the proximity of some sites to water resources and conservation areas, environmental
considerations will be important in evaluating the suitability of such sites for industrial use.”
Furthermore, the vision for the East Augusta Neighborhood Area as outlined in this Community
Agenda suggests that new industry continue to be concentrated near the Augusta Regional Airport.
Infill development is stated as one of the Quality Community Objectives for this area. The community
plan also suggests the appropriate zoning classification for this area:
H-I (Heavy Industrial)–Most concentrated in industrial parks and sites located along or near
the following roads: Columbia Nitrogen, Sand Bar Ferry, Gordon Hwy., Doug Barnard Pkwy. Mike
Padgett Hwy., Marvin Griffin Rd. and Goshen Industrial Blvd.
Additionally, the plan recommends that as a guiding policy, industrial development should be
encouraged in appropriate locations:
“Any new heavy industrial development should be confined to the areas in East Augusta where it
already exists, to appropriate locations east of Georgia Highway 56 and to industrial parks and
sites already zoned for such uses. Such locations might include some vacant sites in close
proximity to Augusta Regional airport.”
Proposed Private Redevelopment Project and Investment
The redevelopment project proposed for the Doug Barnard/Dixon Airline Redevelopment Area is a
manufacturing facility for a major chemical corporation on approximately 179 acres of land at the
intersection of Doug Barnard Parkway and Dixon Airline Road in East Augusta.
Project Planned
Estimated Value at
Completion
Major Chemical
Manufacturing Facility $ 115 million
The redevelopment costs for all public and private improvements will be funded by public and private
sources as identified prior to and during redevelopment. These potential funding sources are listed in
detail in a later section titled, “Estimated Redevelopment Costs/Proposed Public Investments.”
Attachment number 1 \nPage 17 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 17
Infrastructure Exhibit for the Proposed Facility
Public Projects Proposed
The Board of Commissioners of Augusta-Richmond County and the Development Authority of
Richmond County will review the use of the wetlands outside of the TAD acreage proposed for
redevelopment and determine the best policies and methods to preserve the natural area around
Butler Creek.
Other Improvement Initiatives Nearby
Butler Creek Greenway –The goal of Augusta’s Greenspace Program, updated in the fall of 2002,
is to permanently preserve 20 percent of Augusta’s land area as greenspace. It has identified areas
for protection, including lands along the Savannah River, Phinizy Swamp and Augusta’s major creeks,
including Butler Creek, with an objective to permanently protect lands in these areas. The Butler
Creek Greenway will extend for nine miles along the creek from north of Deans Bridge Road to
New Savannah Bluff. Augusta, in partnership with the Central Savannah River Land Trust, has
assembled 80 percent of the land along Butler Creek from Lombard Mill Pond to Phinizy Swamp, a
1,150 acre nature park partnership with Augusta and the Southeastern Natural Sciences Academy,
consisting of newly created wetlands and natural swamplands.The Central Savannah River Land
Trust administers the Greenspace Program on behalf of Augusta.
Augusta Regional Airport –A major expansion was completed at the airport in 2008 to attempt to
attract more passengers who might otherwise fly out of the Atlanta and Columbia airports. Located
Attachment number 1 \nPage 18 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 18
on approximately 1,400 acres, the publicly owned facility has two runways. Passenger traffic in 2009
grew to nearly 400,000. Phases of the expansion included a new terminal, new car rental facility, a
new check-in with e-kiosks and automatic check-in facilities, food concessions and other
improvements. Plans are to add more parking spaces and valet parking.
Contractual Relationships (E)*
Pursuant to O.C.G.A. §34-44-3(a), the Augusta-Richmond County Commission (ARCC) will act as the
redevelopment agent and will exercise redevelopment powers as needed to implement this plan. In
doing so, the ARCC may conduct the following activities and enter into the following contracts:
Coordinate implementation activities with other major participants in the redevelopment plan
and their respective development and planning entities, including the Development Authority
of Richmond County, the Downtown Development Authority of Augusta,the Richmond
County Board of Education and other stakeholders, as well as other Augusta-Richmond
County departments involved in implementing this redevelopment plan.
Conduct (either directly or by subcontracting for services) standard predevelopment activities,
including but not limited to site analysis, environmental analysis, development planning, market
analysis, financial feasibility studies, preliminary design, zoning compliance, facilities inspections,
and overall analysis of compatibility of proposed development projects with the Augusta-Richmond
County Comprehensive Plan.
Enter into development agreements with private developers to construct infrastructure and
vertical developments to implement the redevelopment plan.
Negotiate and enter into public-private ventures, loans to private enterprise and
intergovernmental agreements as needed.
Coordinate public improvement planning, design and construction among the Consolidated County
and State agencies and departments.
Prepare (either directly or through subcontract to other appropriate entities) economic and
financial analyses, project-specific feasibility studies and assessments of tax base increments in
support of the issuance of tax allocation bonds by the Consolidated County.
Augusta will enter into contractual relationships with qualified vendors for the provision of
professional and other services required in qualifying and issuing the bonds, including, but not limited
to, legal, underwriting, financial analysis and other related services.
The Augusta-Richmond County Commission will perform other duties as necessary to implement the
redevelopment plan.
Relocation Plans & Payments (F)*
As is currently foreseen, no private homes or businesses exist within the proposed Augusta Tax
Allocation District #3, Doug Barnard/Dixon Airline Redevelopment Plan, so no relocation activity will
be necessary for this area.
Attachment number 1 \nPage 19 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 19
In cases where public funds are used for property acquisition and there may be a relocation of
existing private homes or businesses, such relocation expenses will be provided to tenants and users
for relocation under all applicable federal, state and local guidelines, as required. In any case where
there is relocation of existing public housing or other public facilities, such relocation expenses may
be provided for under all applicable federal, state and local guidelines.
Zoning & Land Use Compatibility (G)*
The redevelopment area within the proposed Augusta Tax Allocation District #3, Doug Barnard/Dixon
Airline Redevelopment Plan contains approximately 179.04 acres that include zoning and land use
classifications as described in the Augusta-Richmond County 2008 Comprehensive Development Plan.
Land Use is Compatible with Recommended Development Patterns
Building plans for the proposed Doug Barnard/Dixon Airline Redevelopment Area, which lies within
the East Augusta Neighborhood Area, conform to the Heavy Industrial use described in the city’s
latest Comprehensive Plan. Appropriate land uses within this area, where consistent with
recommended development patterns, are identified in the plan as:
Low-Density Urban Residential (1-4 units / acre)
Medium Density Urban Residential (4-6 units / acre)
Professional Office
Neighborhood Commercial
General Commercial
Light Industrial and Warehousing
Heavy Industrial
Public/Institutional
Transportation,Communications and Utilities
Parks,Recreation and Conservation
Mixed Use
Existing Zoning Districts and Overlays in East Augusta
Plans for the proposed Doug Barnard/Dixon Airline Redevelopment Area conform to the Heavy
Industrial zoning classification as named in the Comprehensive Plan. As of the end of October 2011,
these are the classifications of the parcels in the proposed TAD:
Parcel 146-0-005-00-0 –Currently zoned LI (Light-Industrial)
Parcel 135-0-005-00-0 –Currently zoned A (Agriculture), but a rezoning application is
pending to change the zoning to Zone HI (Heavy Industrial). The application was on the
October 3rd Planning Commission meeting agenda, but the applicant requested that the
application be postponed until the November 7th meeting.
This zoning request is compatible with the zoning classifications that exist for the East Augusta Area,
which include:
A (Agricultural) –Covers much of the Phinizy Swamp, Savannah River floodplain and other
low-lying land in the character area.
Attachment number 1 \nPage 20 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 20
R-1, R-1A, R-1B, R-1C, R-1D and R-1E -(Single-Family Residential Zones) –Most
conventional suburban residential subdivisions in the character area are zoned R-1C.
R-MH (Manufactured Home Residential) Zone –A few sites so zoned
R-2 (Two-Family Residential Zone) –Few, if any, duplex zones
R-3A, R-3B and R-3C (Multiple-Family Residential Zone) –Multi-family zoning largely confined
to conventional apartment complexes
PUD (Planned Unit Development) Zone –a mixed-use district (residential, commercial,
institutional and open space) currently found sparingly anywhere in the city.
P-1 (Professional / Office) Zone –Few, if any, professional zones
B-1 (Neighborhood Business) Zone –Generally confined to major streets and major
intersections.
B-2 (General Business) –Generally confined to major streets and major intersections.
L-I (Light Industrial) –Most concentrated on sites along Sand Bar Ferry Rd. and Laney-
Walker Blvd. Ext. and on scattered sites elsewhere.
H-I (Heavy Industrial) –Most concentrated in industrial parks and sites located along or near
the following roads: Columbia Nitrogen, Sand Bar Ferry, Gordon Hwy., Doug Barnard Pkwy.
Mike Padgett Hwy., Marvin Griffin Rd. and Goshen Industrial Blvd.
PDR (Planned Development Riverfront) Zone –An overlay district covering the Savannah
riverfront, including that portion of the river levee between East Boundary and a point near
the intersection of Sand Bar Ferry Rd. and Laney-Walker Blvd. Ext.
Savannah River Corridor Protection District –An overlay district that establishes a 100-foot
vegetative buffer along the Savannah River throughout Augusta. Within the district certain
land uses are permitted, but facilities for the receiving, storage or disposal of hazardous or
solid wastes are prohibited
Historic Properties within TAD Boundaries (J)*
There are no historic properties located within the boundaries of the proposed Augusta Tax Allocation
District #3, Doug Barnard/Dixon Airline Redevelopment Area.
Estimated Redevelopment Costs / Proposed Public Investments (H)*
TAD proceeds may be used to supplement funding by public and private sources for improvements
that spur private redevelopment activity.
As estimated for the Augusta TAD #3, Doug Barnard/Dixon Airline Redevelopment Plan, costs eligible
for TAD reimbursement for the chemical manufacturing project will be approximately $12.7 million.
These redevelopment costs can fluctuate based on costs for labor, equipment and materials, and as
such are estimated as a percent of the total projected private investment. Cost estimates follow.
Attachment number 1 \nPage 21 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 21
NOTE: The cost estimate is presented here in constant 2011 dollars, and as such is subject to revision as this Redevelopment Plan is implemented.
As of the date of this plan,the private redevelopment proposed for the project that will lie within the
Augusta TAD #3, Doug Barnard/Dixon Airline Redevelopment Area is estimated to total
approximately $115 million in 2011 dollars. (Note: This investment estimate is subject to revision as
the redevelopment plan is implemented.)
The redevelopment costs for all public and private improvements will be funded by public and private
sources as identified prior to and during redevelopment. These sources may include, but are not
limited to:
Existing federal and state funding agencies and programs for transportation improvements,
community redevelopment and other uses as they apply;
Proceeds of tax allocation bonds, commercial financing, and/or tax allocation increment;
County capital improvement funds, such as those generated by the County’s Special 1%
Sales Tax, SPLOST and Hotel-Motel Room Tax currently in place;
Local bonds;
Private development funds;
Private donations; and
Other federal, state and local grant and funding sources as appropriate and available.
PROPOSED PUBLIC INVESTMENT
within the
AUGUSTA TAD #3
(All Funding Sources)
Land Acquisition and Development
Site Work
Professional Services: Environmental and Permitting
Construction Services: Architectural and Engineering,
including Pre-Vertical Development
Project Fees: Consulting and Management
Misc. TAD-related expenses
Estimated Augusta TAD #3 Eligible Improvements
$12,675,000
Attachment number 1 \nPage 22 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 22
Q & A about the Augusta TAD #3
How can a TAD help fund the redevelopment of the Augusta TAD?
A TAD, once created by Augusta-Richmond County, offers another way to finance improvements for
redevelopment within the TAD boundaries. As this property is redeveloped and therefore improved,
any property tax revenue increase within the TAD is deposited into a special fund to pay for the
redevelopment costs within the TAD.
Tax exempt bonds may be issued to pay for infrastructure and other eligible redevelopment costs in
partnership with private developers. As the TAD area is redeveloped, the tax increment resulting from
these redevelopment projects is used to retire any bonds issued to fund eligible redevelopment costs.
No general fund dollars are used to repay TAD bonds.
Why is the TAD a good policy decision?
Using TAD financing to fund construction of infrastructure will enable Augusta-Richmond County to
leverage from $59,000 to as much as $1.24 million5 in positive property tax increments annually to
provide the infrastructure necessary to eventually generate approximately $115 million in private
sector investment in the TAD without tapping into current tax revenues and without adding
new taxes.
This investment will generate up to 100 direct new jobs when the chemical manufacturing facility
opens and significant new property tax revenues. It will increase income opportunities for local
residents and raise sales revenues for area businesses. The fully completed redevelopment will
provide Augusta-Richmond County a significant new source of high-value manufacturing employment
on an underdeveloped area within the TAD that is not currently pulling its share of the city’s and
school district’s tax load. Property values in the surrounding areas are also expected to increase,
further enhancing the Consolidated County’s and the local Board of Education’s property tax base.
If TAD bonds are issued, once they are retired, Augusta will receive the full property tax increment
from the development.If no bonds are issued and if property values within the TAD rise faster than
projected, Augusta will receive the difference between the infrastructure costs earmarked for
payments and the increment collected.
Can Augusta-Richmond County use the new tax revenues for projects outside the TAD?
Why do they have to stay in the TAD?
Positive tax increments are NOT generated in the redevelopment area unless private developers
invest in new construction. Without the TAD, there are no significant new tax revenues.The
redevelopment project as planned for the Doug Barnard/Dixon Airline Redevelopment Area is not
financially viable without TAD financing for the infrastructure and other eligible improvements.
The purpose of the Augusta TAD #3, as proposed,is to use positive tax increments to make private
development possible.
5 Does not adjust for Amendment 74.
Attachment number 1 \nPage 23 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 23
Augusta-Richmond citizens will reap the benefits of the private investment –and public capital
improvements planned for the TAD –without having to use current tax revenues to pay for necessary
infrastructure improvements.
Assessed Valuation of the Redevelopment Area (I)*
The 2011 fair market value of the two parcels in the proposed redevelopment area totals $716,589,
which gives them an assessed (taxable) value of $286,636, according to the Augusta-Richmond
County Tax Assessors office. The proposed redevelopment area is undeveloped and –as taxed
currently at $48 per acre (net)–is not pulling its share of the tax load. It has not and will not
contribute to the overall growth of the county unless it is redeveloped.
Pursuant to the Redevelopment Powers Law, upon adoption of the Doug Barnard/Dixon Airline
Redevelopment Plan and the creation of the tax allocation district, the Augusta-Richmond County
Commission will request that the Commissioner of Revenue of the State of Georgia certify the tax
base for 2011, the base year for the Augusta Tax Allocation District #3.
Once this redevelopment plan and TAD are approved,and the financing of eligible improvements is
implemented via pay-as-you-go or the issuance of tax allocation bonds, this area is expected to
stimulate private investment that will expand the tax base.In addition, the redevelopment proposed
is intended to create an environment that encourages additional new development in the area –a
spillover effect –leading to an overall increase in property values that further improves revenue
generation within Augusta.
Upon completion of the redevelopment of the Augusta TAD #3 as presented in this plan, the
redeveloped acreage in this tax allocation district is projected to include a new development with a
fair market value of approximately $115 million, with equipment, and an assessed value of
approximately $42 million (which includes deduction for $10 million private investment in pollution
control equipment).
Creation & Termination Dates for TAD (K)*
The Augusta Tax Allocation District #3 will be created effective December 31, 2011. The
Redevelopment Powers Law provides that the district will be in existence until all redevelopment
costs, including debt service, are paid in full.
“The existence of a tax allocation district shall terminate when the local legislative body, by
resolution, dissolves the district, but no such resolution may be adopted until all redevelopment costs
have been paid.” (OCGA 36-44-12)
Tax Allocation Increment Base Value (M)*
On or before December 30, 2011, the Augusta-Richmond County Commission will apply to the
Georgia State Revenue Commissioner for a determination of the tax allocation increment base of the
proposed tax allocation district.
The base assessed value is estimated in the following table.
Attachment number 1 \nPage 24 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 24
Augusta Tax Allocation District #3 Parcel Information, 2011
Total Number of Parcels 2
Total Area Approximately 179.04 acres
Total Assessed Value (40%) of Taxable Parcels in the Augusta TAD #3 $286,636
Total Assessed Value of Taxable Parcels in Augusta-Richmond County(1) $3,805,223,342
Value of TAD as a Percent of the City of Augusta’s Total Tax Digest 0.0075%
(1)This amount reflects the total assessed value of taxable parcels in Augusta-Richmond County as of
October 11, 2011, at approximately 8:23 a.m., when the query was run by the Board of Assessors
Office. This value may change based on appeals being processed.
By Georgia law, tax allocation districts are allowed to make up no more than ten percent of a
city or county’s total tax digest. The value of Augusta’s TAD #1, approved in 2008, was valued
at 9.4% of the City of Augusta’s total tax digest; Augusta’s TAD #2, approved in 2010, was
valued at 0.17% of this tax digest. At less than one-tenth of one percent of the current
total assessed value of taxable parcels within Augusta-Richmond County,Augusta’s
TAD #3 falls well within the allowable limit that remains.
Total Property Taxes Collected to Serve as the Increment Base
To find the Base Value, multiply: Total Taxable Value x Useable Millage = Base Value
Base Value(2)WITH School Board
Participation
$8,476
Base Value(2)WITHOUT School Board
Participation
$2,998
(2)Base Value is calculated from the School M&O, Fire Protection-County,County Capital Outlay and
County M&O minus the County Sales Tax Credit
Attachment number 1 \nPage 25 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 25
Ad Valorem Property Taxes for Computing Tax Allocation Increments
(N)*
2011 MILLAGE RATES
With Bd of Ed
Participation
Without Bd of Ed
Participation
County M&O 14.086 14.086
County Sales Tax Credit -6.011 -6.011
Fire Protection -County 1.602 1.602
County Capital Outlay 0.784 0.784
Richmond County Bd. Of Education 19.110 --
Totals 29.571 10.461
For purposes of this redevelopment plan, only real property has been calculated in the base value.
There is currently no personal property on the TAD parcels that is assessed or taxed. Personal
property increment will be pledged to the TAD and therefore included in the calculation of future
increment.
Creation of the tax allocation district will not affect any business improvement districts, community
improvement districts or enterprise zones that exist or are created within the boundaries of the
redevelopment area. Any additional millage levied as a result of a future business improvement
district or community improvement district will not be included in the calculation of the tax allocation
increment.
Tax Allocation Bond Issues (O, P, Q)*
Amount of Bond Issues
Upon adoption of the Doug Barnard/Dixon Airline Redevelopment Plan, Augusta-Richmond County
proposes to fund the redevelopment on a pay-as-you-go basis. However, if in the future it becomes
more economically advantageous to finance redevelopment costs in the TAD, Augusta reserves the
option to issue tax allocation bonds in one or more bond issues in amounts that will total no more
than $20 million.
Term of Bond Issues
In the event Augusta-Richmond County issues tax allocation bonds, the terms of such bonds shall be
no greater than the maximum term permitted by Georgia Revenue Bond law.
Rate of Bond Issues
In the event Augusta-Richmond County issues fixed-rate tax-exempt bonds in the future, the actual
rate will be determined at the time of issuance based upon general market conditions, anticipated
Attachment number 1 \nPage 26 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 26
development within the redevelopment area, assessed taxable property values and federal tax law
considerations.
Positive Tax Allocation Increments (P)*
The positive tax allocation increment for the period covered by the term of any bonds issued is
estimated to range from between $59,000 to $1.24 million6 annually at full build-out, depending on
whether the Richmond County Board of Education elects to participate in the TAD. The actual amount
will depend upon the pace at which the redevelopment plan is implemented and the impact of the
redevelopment activities and other economic factors on the tax base in the district as a whole.
Comparison of Estimated TAD #3 Increments Available to Pay Redevelopment Costs
Total Net
Property
Tax1
Increment
Base Paid to
Taxing District
Increment to
TAD1
Net Tax With School
Participation
Base Year $8,476 $8,476 0
Base Year +1 $175,652 $8,476 $167,176
Base Year +2 $1,252,036 $8,476 $1,243,560
Net Tax Without
School Participation
Base Year $2,998 $2,998 0
Base Year +1 $62,138 $2,998 $59,140
Base Year +2 $442,919 $2,998 $439,921
Property to be Pledged for Payment of the Bonds (Q)*
It is anticipated that any bonds issued will be secured by the positive tax allocation increment from
eligible ad valorem taxes levied by the Consolidated Government of Augusta-Richmond County for
operating expenses. As approved by the Richmond County Board of Education, the bonds also may
be secured by the positive tax allocation increment from eligible ad valorem taxes levied by the
Richmond County Schools.
Other Information as Required (R)*
6 Does not adjust for Amendment 74.
Attachment number 1 \nPage 27 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 27
School System Impact Analysis
The Augusta Tax Allocation District #3, Doug Barnard/Dixon Airline Redevelopment Plan proposes to
include ad valorem taxes levied by the Richmond County Board of Education in the tax allocation
increment.
Introduction
The Redevelopment Powers Law governs the establishment and operation of tax allocation districts
(TAD) in Georgia. In the November 2008 general election, a majority of Georgia voters approved an
amendment to ART. IX, SEC. II, PARA. VII to expressly authorize the use of school tax funds for
redevelopment purposes and programs. As a result of that voter referendum, the Redevelopment
Powers Law was reenacted during the 2009 Legislative Session. The reenacted legislation includes a
new provision codified in O.C.G.A. §36-44-3(9)(R), which requires the preparation of an “analysis
regarding the estimated effect of redevelopment on the (local) Public Schools.”
This new section requires that a “Public Schools Impact Analysis” address, at minimum, five specific
issues:
1.The portion of the total Public Schools tax digest represented by the proposed TAD;
2.An estimate of the number of school aged children that will result from redevelopment;
3.Whether any existing school facilities are located in the proposed TAD;
4.An estimate of the Educational Special Purpose Local Option Sales Taxes (ESPLOST) that
would be generated in the proposed TAD if applicable; and
5.The projected value of new residential properties in the TAD verses the value of new
residential development in Augusta generally.
The brief analysis that follows will address the economic and fiscal impacts of redevelopment on the
Richmond County Public School System (RCSS). The Redevelopment Plan and TAD #3 addressed in
this analysis has been proposed to the Augusta-Richmond County Commission and, if approved, the
TAD digest will be submitted for certification by the Georgia Department of Revenue.
As summarized in the Redevelopment Plan, the project proposed for the East Atlanta Redevelopment
Area is expected to consist of a job generating chemical manufacturing plant on an area
encompassing approximately 14 acres on a site of approximately 179 acres (much of which is
wetlands)at a total cost of approximately $115 million.The facility is projected to employ 80 to 100
personnel in high-value manufacturing and related jobs.
The following sections address the impacts of the Augusta TAD #3 on the Richmond County School
System in accordance with the provisions of the Redevelopment Powers Law listed above.
1.The Value of Augusta TAD #3 as a Percentage of the Richmond county Public Schools’
Tax Digest
The Tax Allocation District Base for the Augusta TAD #3 is expected to be certified at
$286,636 (Assessed Value). According to the Richmond County Tax Assessors Board, the
School District’s total 2011 M&O tax digest is $3,805,223,342.The Augusta TAD #3 therefore
represented 0.0075 percent (less than 1/100th of one per cent) of the School District’s total
tax digest at the time of certification.
Attachment number 1 \nPage 28 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 28
In 2011, real property within the entire estimated 179-acre TAD generated $5,478 in taxes for the
School District. Should the Board of Education consent to participate in the TAD, all of the current
school revenues from the certified base portion of the tax digest will continue to flow to the
Richmond County Public Schools.
Total annual School District revenues generated within the TAD currently contribute less than one
one-one percent of total property taxes levied by the RCSS and less than three one-hundredths of
one percent of the School District’s FY 2011 Budget of approximately $251 million. In its long-
standing undeveloped condition, the 179-acre TAD is currently assessed a full market value of
approximately $4,000 per acre and generates approximately $30 per acre in annual revenues for the
School District.
Given that this area is strategically located near rail and the Augusta Regional Airport, it should be
expected to contain some of the highest valued heavy industrial real estate in Augusta. Instead,
wetlands and other infrastructure issues have kept current per acre values extremely low, indicating
the under-developed nature of the site and its need for redevelopment. Without significant public
investment within the TAD, it is probable that the 179-acre site could remain vacant for several more
years. It is also possible that without the TAD, future development on the site could change from the
current proposed manufacturing use proposed to lower valued distribution and other related uses.
Such changes could reduce the area’s potential to generate significant new revenues for the school
district.
2.Estimated School-Aged Children that Will Result from Redevelopment
As currently planned, no residential development is proposed within the TAD and therefore no direct
impact on school enrollment is expected. Any school enrollment impacts, should they occur, would be
limited to the indirect effects of any new households moving into the School District in response to
the 80-100 new employment opportunities created within the TAD.
Any efforts to quantify a specific number of students or associated costs would be highly speculative.
For the previously approved Augusta TAD #2 (2010), the Bleakly Advisory Group examined full-time
equivalent (FTE) enrollment in the RCSS from 2005 to 2010 to determine whether the system may be
experiencing capacity constraints that would challenge its ability to accommodate new students.
Their analysis follows:
According to enrollment data on file with the Georgia Department of Education, October FTE
enrollment in the RCSS had been trending downward in recent years, from 33,900 in 2005 to
32,300 at the start of the 2010 school year. RCSS has experienced a net reduction in FTE
enrollment of -4.7% over the past five years. Based on these trends, it appears that should
modest gains in student population indirectly result from redevelopment within the TAD, those
additional students should be easily accommodated.
Therefore, this analysis concludes that projected development within the TAD #2, Augusta
Village at Riverwatch (i.e., retail and commercial redevelopment) would produce no significant
immediate or long-range enrollment impacts or costs on the Richmond County School System.
Over the long run, redevelopment within the TAD may actually help to mitigate enrollment
declines. To the extent that redevelopment could help to stabilize the student population
attending Augusta schools, it may actually be beneficial to the District.
Attachment number 1 \nPage 29 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 29
Given the high value of the jobs created by the development of a chemical manufacturing facility
proposed for TAD #3, any new enrollment of students in Augusta schools resulting as an indirect
impact may also help stabilize the student population and be beneficial to the District.
3.The Location of School Facilities within the Redevelopment Area
There are no Richmond County Public School facilities located inside the boundaries of Augusta TAD
#3.
4.Projected Estimated Educational Special Purpose Local Option (ESPLOST) Sales Taxes
from TAD Development
O.C.G.A. § 36-44-3(9)(R) requires that a Public Schools Impact Analysis provide “an estimate of the
Educational Special Purpose Local Option Sales Taxes (ESPLOST) that would be generated in the
proposed TAD if applicable”. Because the Heavy Industrial use proposed for the TAD #3 will not
generate retail sales and the resulting ESPLOST revenues, an ESPLOST estimate is not required for
this TAD.
5.Projected Value of Residential Properties in Augusta TAD #3 versus Augusta-
Richmond County
No residential development is proposed within Augusta TAD #3.
Attachment number 1 \nPage 30 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 30
Appendices (L)
Appendix A.Maps & Drawings
1.Redevelopment Plan Boundary Map* -Total Area
2.Current Land Use in Proposed Redevelopment Area
3.Zoning
4.Future Development Map
5.Future Land Use
Appendix B.Augusta-Richmond County Commission
Appendix C.Richmond County Board of Education
Appendix D. References and Other Resources
Attachment number 1 \nPage 31 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 31
Appendix A.Maps & Drawings
1.Redevelopment Plan Boundary Map*--TOTAL AREA
Attachment number 1 \nPage 32 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 32
Appendix A.Maps & Drawings
2.Current Land Uses in Proposed Redevelopment Area
Attachment number 1 \nPage 33 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 33
Appendix A.Maps & Drawings
3. Zoning
Area of East Augusta around the Augusta Regional Airport
Source: Augusta-Richmond County Planning Commission. Map drawn October 13,2011.
Attachment number 1 \nPage 34 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 34
Appendix A.Maps & Drawings
4. Future Development Map, Future Development Patterns
Note: The future development pattern envisioned for the area Preliminary
Character Area west, north and south of the Augusta Regional Airport Regional
Center Area #5 is Industrial.
Attachment number 1 \nPage 35 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 35
Appendix A.Maps & Drawings
5. Future Land Use
Attachment number 1 \nPage 36 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 36
Appendix B. Augusta-Richmond County Commission
Deke S. Copenhaver
Mayor
Matt Aitken
District 1
Corey Johnson
District 2
Joe Bowles
District 3, Mayor Pro Tem
Alvin Mason
District 4
Bill Lockett
District 5
Joe Jackson District 6 Jerry Brigham District 7
Wayne Guilfoyle
District 8
J.R. Hatney
District 9
Grady Smith
District 10
Source: Augusta, GA –Official Website, www.augustaga.gov/index.aspx?nid=652,retrieved 10-15-2011
Attachment number 1 \nPage 37 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 37
Appendix C. Richmond County Board of Education
Marion E. Barnes
District 1 Eloise Curtis
District 2 Alex Howard District 3
Barbara Pulliam
District 4
Patsy Scott
District 5
Jack Padgett, Jr.
District 6
Frank Dolan
District 7
Jimmy Atkins
District 8
Venus Cain
District 9 (At Large)
Helen Minchew
District 10 (At Large)
Source: Richmond County School System website www.rcboe.org,
retrieved 10-18-2011
Attachment number 1 \nPage 38 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 38
Appendix D.References and Resources
Augusta-Richmond County Board of Assessors and Tax Commissioner’s offices
Augusta-Richmond County Planning Commission. Augusta-Richmond County
Comprehensive Plan 2008.http://www.augustaga.gov/index.aspx?NID=319
Augusta-Richmond County Planning Commission. Various maps and plans:
http://www.augustaga.gov/index.aspx?nid=290
City of Augusta, Georgia. Flood Hazard Mitigation Plan, 2004
Compound Annual Growth Rate Calculator:
www.investopedia.com/calculator/CAGR.aspx#axzz1azDDAnCU
Sylvia Cooper, “Copenhaver lays out plans for Augusta’s future,” Augusta Chronicle,
November 4, 2010,retrieved at
http://chronicle.augusta.com/news/government/elections/georgia-elections/2010-11-
04/copenhaver-lays-out-plans-augustas-future.
Georgia Department of Revenue, https://etax.dor.ga.gov/.
Ballot*Pedia.”Georgia Education Taxes for Redevelopment, Amendment 2 (2008),”
Retrieved at
http://ballotpedia.org/wiki/index.php/Georgia_Education_Taxes_for_Redevelopment
,_Amendment_2_(2008)on 10/9/2011.
Georgia General Assembly –HB 63 (as passed House and Senate) by Rep. Earl
Ehrhart of the 36th. Retrieved at www.legis.state.ga.us/legis/2009_
10/pdf/hb63.pdf.
Georgia Municipal Association, “Tax Allocation Districts Q&A.” Municipal Desk
Reference, retrieved at www.gmanet.com/MDR.aspxCNID=22896.
Lemov, Penelope. “Tough Times for TIFs?” Governing, September 16, 2010.
Retrieved at http://www.governing.com/topics/finance/tough-times-tax-increment-
financing.html on 10/11/2011.
National Association of Realtors, Tax Increment Financing (TIF), Prepared by Craig
L. Johnson, Indiana University, Robinson & Cole LLP, 2002.
Richmond County Board of Education website, Board Photos and Contact
Information: http://www.rcboe.org/site_res_view_template.aspx?id=efeba669-
2bab-4bab-b1de-e6c9aa28f53f&userGroupId=83bf30d9-bbe8-40d0-9652-
5dceb1dee839&userGroupType=G
Attachment number 1 \nPage 39 of 40
Item # 26
Redevelopment Plan for Augusta Tax Allocation District #3
Bringing More High-Value Jobs to Augusta-Richmond County Page 39
Rosalind Rubens Newell, of Counsel. Fundamentals of Tax Allocation Districts,”
PowerPoint presented to the Richmond County Board of Education,2010.McKenna
Long & Aldridge LLP
Saporta, Maria. “Names in Business: Georgia’s Cities could be a TAD
disadvantaged,”The Atlanta Journal-Constitution, February 18, 2008.
ATLANTA:5340186.2
Attachment number 1 \nPage 40 of 40
Item # 26
Commission Meeting Agenda
3/5/2013 5:00 PM
Approve Salary Increase for Board of Elections Director and Assistant Director
Department:Board of Elections
Caption:Motion to approve salary increase for Board of Elections Director
and Assistant Director. (Approved by Finance Committee
February 25, 2013)
Background:The Board of Elections is requesting a 15% salary increase for the
Director and Assistant Director. The Assistant Director is a very
accomplished 18 year employee of the Board. The salary increase
will bring him to the mid range of his current salary range. The
Director's is a 25 year employee of the Board and has been
Director for 20 years. In 2012, she atttained national
accredidation as a Certified Elections and Registration
Administrator through the Election Center. Her current salary
is towards the bottom of the salary range for a SES Director 1.
Analysis:Both positions need to be upgraded to properly compensate the
employees for their experience, achievements and years of
service. Funding has been identified within the current operating
budget for Board of Elections by defering certain repair and
maintenance of voting equipment.
Financial Impact:$10,000 - 20,000
Alternatives:
Recommendation:Transfer funds out of the current repair and maintenance budget
for the Board of Elections and place the funding into salaries.
Funds are Available
in the Following
Accounts:
101-01-4111-52.23112
REVIEWED AND APPROVED BY:Cover Memo
Item # 27
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Commission Meeting Agenda
3/5/2013 5:00 PM
Approve a contract with Augusta Quality Lawn care.
Department:Environmental Services
Caption:Motion to approve a contract with Augusta Quality Lawn care.
(Approved by Engineering Services Committee February 25,
2013)
Background:In May 2011, Augusta reorganized some key functions of the
government. As such, the Environmental Services Department
(ESD) took over the function of cleaning vacant lots which are
identified as out of compliance with Augusta’s code. Along with
vacant lot collections, came a series of additional operational
responsibilities to include litter collection, street sweeping, and
other environmental programs. To perform the services, the ESD
was provided 5 heavy equipment operators and 2 inmate crews.
In 2011, the ESD increased the year over year vacant lot cutting
from a number of 51.5 lots per month in 2010, to 75.6 lots per
month in 2011. This improvement was due largely to purchasing
skid steer loaders and attachments which mechanized the process
of vacant lot cutting. This created a significant improvement over
prior outputs of the government; however, it did not make a
significant difference in what needed to be cut/cleaned. Therefore,
in 2012 the department continued with its current methods, and
attempted various methods of enhancing the vacant lot
program. Those initiatives included better utilization of our inmate
crews, working in defined areas, as well as chemical
mowing. Additionally, the department procured an annual contract
for vacant lot cutting. Two contractors were awarded an annual
contract for cutting vacant lots. Each contractor was awarded a
share of a $20,000 time and materials contract. This method
allowed the ESD to supplement its operational program with
contract employees.
Analysis:In 2012, the ESD cut 124 lots/month lots. This is a substantial
improvement over the 2011 numbers. This increase is attributed to
several factors. First, the government operated more efficiently.
Second, the department supplemented its efforts with contract
crews for a portion of the year. In addition to simply cutting more
acres, the ESD did a simple productivity analysis comparing our
inmate crew’s production against our contract crew’s production.
Cover Memo
Item # 28
In summary, a contract crew cuts over twice the acres in the same
number of days as our inmate crews. Coupled with the fact that
the ESD must provide a vehicle, equipment and supplies to our
inmate crews, the cost benefit of using a contractor makes
reasonable sense. The ESD provided options to amend the Vacant
Lot Ordinance. If that ordinance is approved, then the ESD’s work
load shall dramatically increase. These changes will allow the
ESD to operate in a streamlined manor, removing the bottleneck
within the vacant lot cleaning approval process. If that ordinance
is passed, the ESD will not have the resources to keep up with the
available vacant lots needing attention. The ESD is proposing a
time and labor contract to assist in cutting and cleaning vacant
lots. The ESD would then be able to transition its inmate crews
from vacant lot cleaning to litter collection along the right of
ways. By moving the inmate crews, it will greatly reduce the
logistics of the inmate crews allowing more time at a particular
task. Additionally, assets historically given to the inmate crews for
vacant lot maintenance can be reallocated to equipment operators
for use as they cut and maintain lots. By utilizing a time and labor
contract, it allows the department ultimate flexibility in how we
utilize our assets as well as the contractors. There is no guarantee
of work under this contract. It is the department’s intention to use
the equipment operators where heavy vegetation or debris exists.
By utilizing skid steers and other larger assets the work can be
performed efficiently. We would use the contractors to maintain
the vegetation on lots already cleaned as well as Augusta owned
lots. It is the goal of the department to cut Augusta lots more than
once per year. This can only happen through the use of additional
resources.
Financial Impact:Due to the success of the contracted cutting done in 2012, the
department budgeted a significant increase for vacant lot cutting
and cleaning. We would propose a 2013 expense of $108,800
which equates to 40 weeks of cutting at a cost of $2,720 per week.
For subsequent years, if the contract is extended, we would
recommend a budget amount of $141,440 which is a full 52 weeks
at a cost of $2,720 per week.
Alternatives:1. Approve a contract with Augusta Quality Lawn care. 2. Do not
approve.
Recommendation:1. Approve a contract with Augusta Quality Lawn care.
Funds are Available
in the Following
Accounts:
Adequate funds of $108,800 are available. The Department
recommends using funds from 542-04-4110/52.39110
Cover Memo
Item # 28
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Invitation to Bid
Sealed bids will be received at this office on Tuesday, January 15, 2013 @ 11:00 a.m. for furnishing:
Bid Item 12-229 Vacant Lot Cleaning for Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, December 31, 2012 @ 5:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 6, 13, 20, 27, 2012
Metro Courier December 12, 2012
cc: Tameka Allen Deputy Administrator
Mark Johnson Environmental Services Department
Lori Videtto Environmental Services Department
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 28
Vendors:
Augusta Lawn &
Turf
3618 Phillips Dr
Martinez, GA 30907
Augusta Quality
Lawncare
1540 Keron Way
Hephzibah, GA 30815
Contract
Management
P O Box 3833
Augusta, GA 30914
Jacobs Land
Management
118 Woodland Rd
Augusta, GA 30907
CSRA Landscaping
2232-A Peach
Orchard Rd
Augusta, GA 30906
Attachment B Yes Yes Yes Late Submittal Yes
E-Verify Number 202665 BGRG1374 225306 352373
SAVE Form Yes Yes Yes Yes
Price Per Day $1,249.50 $680.00 $2,163.00 Non-
Compliant $675.00
Weekly Rate $6,200.00 $2,720.00 $8,652.00 Non-
Compliant $3,375.00
Bid Item #12-229
Vacant Lot Cleaning
For the City of Augusta - Environmental Services Department
Bid Opening Date: Tuesday, January 15, 2013 at 11:00 a.m.
The following vendors did not respond:
Davis Lawncare / 316 UN Ct., Suite 2 / Grovetown, GA 30813
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 28
Attachment number 3 \nPage 1 of 2
Item # 28
Attachment number 3 \nPage 2 of 2
Item # 28
Attachment number 4 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
3/5/2013 5:00 PM
Approve a contract with OTTO Environmental Systems for cart management services
Department:Environmental Services
Caption:Motion to approve a contract with OTTO Environmental Systems
for cart management services subject to staying within amount
budgeted annually. (Approved by Engineering
Services Committee February 25, 2013)
Background:In June of 2006, Augusta entered into an agreement with Cascade
Engineering to provide solid waste and recycling carts as well as
asset management services. This contract provides Augusta two
distinct products: The first is the actual solid waste and recycling
carts that are provided to the residents. At the time, Augusta was
renting carts from the private haulers which served
Augusta. There were 3 contract haulers and 5
subcontractors. There was a significant variety in the type, color
and condition of the carts being provided. Augusta wanted a
uniform look for its citizens, as well as a rebranding of the
customer service. By purchasing carts, Augusta standardized the
carts to one type of cart and one general color scheme. The second
item that Cascade Engineering provided was asset management
services. All of our carts have an RFID chip embedded in the
cart. When Augusta stopped renting the carts, it took the
responsibility of owning, delivering, removing and repairing the
carts. Cascade was contracted to perform this duty. This contractor
also performed “mass deployments” of carts. This service is used
when we completely replace all the assets in a given area.
Historically, the cost of the program has varied greatly. The most
notable cost is in the purchase of the carts themselves. As Augusta
took over its carts, we phased in the new carts based on the rental
fees charged by the contractor. We spread our conversion over 4
years to spread out costs. This created economic spikes in our
capital expenditures. Asset Management costs have been much
more stable. On May 4, 2012, the ESD released a bid for cart
purchase and asset management. There was one company which
responded with a compliant package. The department
recommended using that company. At that time, Augusta entered
into contract negotiations with the recommended company. After
considerable effort and time, no agreement could be reached. It
was determined that it was in the best interest of all to re-bid the
Cover Memo
Item # 29
services. To be fair to all parties, Augusta split the bid into two
distinct packages. That method created one bid for cart purchase
and a second for asset management.
Analysis:The ESD is proposing a contract with OTTO Environmental
Systems. Our recommendation is based on the fact that they met
all the minimum specifications, and offered the lowest price. In
reviewing references, the company appears to have a strong
customer support attitude and has shown that they can meet the
expectations of the customers serviced. Augusta looked at the
option of internalizing the service. However, to properly perform
the function, additional staff was needed, as well as additional
vehicles. This coupled with the fact that there is a significant
amount of uncertainty of future needs in cart maintenance, makes
contracting a better solution. The way the contract was structured,
the contractor provides a base service of a vehicle and a crew,
with defined hours. As the need for service increases, there are
provisions in the contract that will allow for additional resources
to be used at an additional cost. Secondly, as there will be service
spikes revolving around the soon to be implemented solid waste
and recycling contract, having flexibility is something that hiring
staff and purchasing assets does not reasonably allow. In the near
term, Augusta has 3 to 4 thousand carts that must be switched out
in the national hills area as well as 7 to 8 thousand carts which
must be deployed on the southern part of the county. Additionally,
Augusta anticipates needing assistance in validating service
locations for the RFID technology to become 100% accurate, as
well as repairing any broken assets found at contract
implementation.
Financial Impact:For 2013, Augusta budgeted $210,000 which is a significant
increase for asset management. This is predominately due to the
implementation of the solid waste and recycling contract. The
ESD believes that it will have higher monthly costs in the first
year and then the costs should be reduced. The ESD projects a
first years cost of approximately $174,800. This is two crews for 9
months. At this time it is estimated that the cost will go to
$146,100 in the second year, for 12 months. That savings is
anticipating that we can operate on a single crew for cart
maintenance. The ESD will budget the anticipated expense
annually for the life of the contract.
Alternatives:1. Approve a contract with OTTO Environmental Systems for cart
management services in an amount budgeted annually. 2. Do not
approve.
Recommendation:Approve a contract with OTTO Environmental Systems for cart
management services in an amount budgeted annually.Cover Memo
Item # 29
Funds are Available
in the Following
Accounts:
Adequate funds of $185,000 are avaialble for the first year. For
subsequent years, the department will budget funds for this
contract. The department recommends using funds from 542-04-
4110/5213119.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Asset Management Bid Item
A. Background
Augusta is in the process of soliciting a vendor to provide a comprehensive cart Asset
Management program to Augusta for use in support of the residential recycling and trash
collection program.
Current Augusta Solid Waste and Recyclables Collection Services
Augusta currently services approximately 60,000 residential customers in a service area that only
covers a portion of Richmond County. There are currently approximately 62,000 household carts
in service. The current service level provides these customers twice per week household trash
service, and once per week recycling, yard waste, and bulky waste collection. Under the current
services, the contractor conducting asset management services uses one man and one truck, and
completes an average of 30 work orders per day; the majority of which are wheel repairs. The
remaining work orders are mostly recycle bin requests or cart deliveries/replacements. The
current services will end May 31, 2013; and revised services will take effect June 1, 2013.
Revised Augusta Solid Waste and Recyclables Collection Services
The revised services that will take effect June 1, 2013, will change to one-time per week
collection of household waste, recycling, yard waste, and bulky waste for the residential
customer. Other service levels are included depending upon the type of property; for example, a
commercial property would receive household and recycling services, but not bulky and yard
waste collection. A similar service level is available for the unoccupied properties; however they
will receive only yard waste and bulky waste services. Additionally, as of June 1, 2013 the
service area will expand to include all of Richmond County. This will add approximately 7,500
customers to the service area, all of whom will need to be provided carts and services (unless
they meet the criteria to become exempt from the program). Additionally, there are pockets of
customers in the current service area that are still using carts provided by a current contractor.
These carts will need to be swapped with Augusta-owned carts (all current Augusta-owned carts
are provided by Cascade Engineering). There are approximately 7,000 of these carts to be
replaced before June 1, 2013.
Incentive-Based Recycling
Another change that will occur with the revised services is the inception of an incentive-based
recycling program. The current recycling program is available to customers on a voluntary basis,
and currently has approximately 15,000 known participants. Those recycling participants are
using 19-gallon bins, 64-gallon carts, or 96-gallon carts. It is Augusta’s intention to transition all
participants that are using the 19-gallon bins to carts. It is unknown at this time how many 19-
gallon bins are currently in use. Also, with the incentive program, Augusta anticipates that
recycling participation will quickly increase over the first year of the program. In other
communities of similar size to Augusta that are using the same program Augusta will be using,
the recycling participation doubled in the first year.
B. Asset Management Specifications (Appendix B of the Draft Agreement)
The contractor shall provide a comprehensive asset management program. The following
specifications represent the minimum standards for asset management required by Augusta.
Attachment number 1 \nPage 1 of 28
Item # 29
1. Delivery and Removal of Carts
a. Augusta will provide the Contractor with electronic work orders which direct the
delivery and removal of carts.
b. Standard work days and days of service include Monday – Saturday. Should an
Augusta-specified holiday fall during that working week, the holiday shall not be
counted in the 48-hour window. Current holidays include New Year’s Day,
Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas Day.
c. All deliveries and removals of carts shall be performed within a 48-hour window
of receiving a work order from the County. The 48-hour window includes
Monday – Saturday and excludes Sunday and Augusta-specified holidays.
d. All carts delivered shall include instruction of proper cart use, including actions
that would void the manufactures warranties, proper care of the cart, and the
methods for cleaning the cart. In addition to the above, literature provided by the
county shall be included outlining solid waste program information. All literature
shall be left in a location easily accessible to the customer, must be left in a way
as to not get damaged by the elements, and shall not be in the bottom of the cart.
e. Carts shall be delivered to a location at the right-of-way, in a location that would
be accessible to service with an automated side load truck. For customers that are
identified by the County as “Special Needs”, the Contractor shall deliver or
remove the cart from an alternate location on the applicable property. Such
location usually is on the customer’s property and is generally visible from the
street.
f. Contractor acknowledges that Carts may not always be at the right of way for
removal and additional efforts may be required to retrieve Carts.
g. All Carts physically returned to Augusta shall be clean, sanitary and in working
condition, and shall be cleaned within 48 hours of being returned to the yard.
Carts shall be stacked neatly and damaged or otherwise un-usable carts shall be
recycled at regular intervals. Under no circumstances shall carts be disposed of in
the landfill without prior approval from Augusta.
h. Augusta shall supply a location for cleaning carts. This will be a shared asset
with the landfill facility and may not always be readily available. The contractor
may use Augusta’s pressure washer, however, if the pressure washer is
inoperable, missing, or otherwise not available, the Contractors must still meet all
required timelines specified within.
i. Contractor shall supply and use a handheld computer to scan the Carts’ RFID chip
and attach or remove the cart asset number assigned to a property.
j. A smartphone (or equivalent technology) is required for communications between
Attachment number 1 \nPage 2 of 28
Item # 29
field and office staff.
2. Cart Repairs/Warranty Repairs
a. In many events the County will provide the Contractor with electronic work
orders which direct which Carts need repair. However, the Contractor shall be
vigilant in identifying Carts that need repairs through the normal course of
providing services under this contract.
b. In the event that the Contractor identifies a cart in need of repair, the Contractor
shall create a field generated work order on the handheld computer, and then
proceed to repair the damaged asset.
c. The Contractor shall not knowingly pass or ignore any damaged asset in the
course of their work.
d. Contractor acknowledges that Carts may not always be at the right-of-way for
repair and additional efforts may be required to repair Carts.
e. All repairs of carts shall be performed within a 48 hour window of receiving a
work order from the County. The 48-hour window includes Monday – Saturday
and excludes Sunday and Augusta-identified holidays.
f. Standard work days and days of service include Monday – Saturday. Should an
Augusta-specified holiday fall during that working week, the holiday shall not be
counted in the 48-hour window. Current holidays include New Year’s Day,
Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas Day.
g. All repairs shall be made with manufacturer’s parts or manufacturers approved
replacement parts.
h. All repairs shall be tracked utilizing a handheld computer. Information associated
with what type of repair shall also be tracked.
i. For Carts that cannot be repaired in the field, a new cart shall be left and the old
cart removed. In the event this occurs, the old cart number shall be removed from
the address and the new asset number assigned to the asset using the handheld
computer.
j. All Carts which were repaired shall be reviewed to determine if it should be a
warranty claim. Warranty claims shall be made to the manufacturer on a monthly
basis. All warranty issues shall be tracked using the handheld computer.
k. The Contractor shall coordinate warranty repairs with Augusta and the cart
manufacturer.
l. In the event that the Contractor is the same as the manufacturer, then all damaged
Attachment number 1 \nPage 3 of 28
Item # 29
carts shall be reviewed monthly with Augusta to ensure proper warranty claims
have been issued.
m. When the Contractor suspects damages are due to collection contractor
negligence, the Contractor shall communicate such finding to Augusta
electronically.
n. When an asset is disposed of due to being unserviceable, the contractor shall scan
the cart, remove it from inventory and indicate that it has been recycled or placed
in the landfill.
3. Cart Storage/Receiving Carts and Parts
a. Augusta shall provide a location for cart storage. The current storage area is a
graveled parking lot of sufficient size.
b. Contractor shall be responsible for keeping the Cart storage area neat and clean at
all times.
c. All carts in storage shall be scanned and placed into Augusta’s inventory.
d. The contractor shall receive all carts/parts from the cart manufacturer. When a
shipment is received, the contractor shall unload, scan the carts into inventory,
stack and secure the carts in the yard. The contractor shall look for damaged
shipments, and notify the County if shipment is damaged, missing items, etc. All
carts shall be stacked and stored so as to not collect rain water or cause damage to
the carts.
e. Augusta is not responsible for the unloading of any shipments of carts or supplies.
f. The contractor shall notify Augusta when there is a 90-day supply of household
carts, recycle carts and/or parts, by type, based on average monthly usage.
4. Technology
a. Computer Hardware and Software Requirements
The Contractor shall provide network access with sufficient bandwidth and speed
to transfer data in a timely manner between Augusta and the Contractor's
operation center in a manner acceptable to Augusta. The Contractor's computer
system shall be capable of running in a Windows environment and at an
appropriate version of Windows to be compatible with Augusta’s software.
b. Software Requirements
The Contractor shall acquire and operate at least one stand-alone license for
Augusta’s customer service software (currently Insight) of the appropriate release.
The customer service software (Insight) and data shall remain the sole property of
Augusta.
Attachment number 1 \nPage 4 of 28
Item # 29
The Insight software will be capable of tracking complaints by street address. The
data collected shall include route number, scheduled day of pickup, type of
complaint, date, time, method of resolution, and related comments such as special
conditions or services provided at the location. The ability to maintain a historical
record of complaints and activities at this address, to transmit work orders, and to
prepare daily or monthly reports sorted by day of week, address, street or
neighborhood, and the ability to transmit data to remote locations are also
required.
Augusta shall be responsible for all data integrity including routine system
maintenance, backups, and data recovery. The Contractor shall be responsible for
system maintenance which includes troubleshooting at the Contractor's facility.
System availability will be a minimum of 12 hours per day, 6 days per week as
defined by Augusta.
The Contractor shall provide a firewall between their facility and Augusta
facilities acceptable to Augusta for the protection and integrity of Augusta's
network.
c. It is the Contractor’s responsibility to provide all components for the system
including handheld RFID scanning systems and the software required to complete
the transactions detailed below. The contractor shall retain ownership of the
equipment and the contractor is responsible to have adequate back-up equipment
to eliminate the possibility of downtime due to equipment failure. The
contractor’s handheld software will integrate with Insight for seamless upload /
import of daily transactions.
d. The contractor shall complete the following daily transactions:
i. Scan / import all carts RFID tags into inventory when received.
ii. As RFID equipped carts are deployed, scan and assign the cart’s RFID
tag to the address where they are delivered. Parcel ID’s/Unique
identifiers will be supplied by Augusta within the original database.
iii. When carts are repaired, the cart RFID tag shall be scanned, and the
repairs logged to track what services were completed. Augusta will
give estimated repair costs for each type of repair to drive financial
analysis and reporting.
iv. When carts are exchanged, the original cart RFID tag shall be scanned,
removed from the address, and placed in inventory. The new cart
RFID tag shall be scanned and assigned to the address receiving the
exchange.
v. The contractor shall have the ability to create unscheduled work orders
on the street for proactive transactions.
vi. When a cart is damaged beyond repair, then the Contractor shall scan
the cart RFID tag and remove the asset from the deployed address and
Attachment number 1 \nPage 5 of 28
Item # 29
scan the container to a recycled container location within the
database.
vii. The handheld software will be able to identify transactions that could
not be completed with a reason code. Example reason codes are: 1.
No access to cart, 2. Owner refused service, 3. No service required.
viii. Upload of daily transactions at the end of each business day into
Insight.
e. The contractor shall work with Insight to ensure that the following data can be
captured and reported.
i. Containers must be tracked by SKU, unique number and RFID
number/tag.
ii. Insight must be able to track warranty period by SKU, unique number
and RFID number/tag.
iii. Must be able to track inventory by yard location.
iv. Must be able to track parts and pieces of inventory by yard location.
v. Must be able to visually see data on maps, by user defined parameters
such as;
a) Locations of recycling carts
b) Locations of trash carts
c) Carts with warranty claims
d) Carts in/out of warranty
e) New deliveries
f) Open work orders
g) Broken carts
h) Broken wheels
i) Broken lids
j) Other subsets of data
vi. System should be able to track purchase cost, useful life and estimated
depreciation value of cart assets.
vii. Work order reporting must provide for daily summaries of work orders
including snapshot key indicators like numbers of open jobs, closed,
dollar volumes of each etc.
viii. Container reports must identify the location of inventory whether in
the yards, at a customer site, at a contractors yard or en route.
ix. Must be able to track when containers were delivered to contractor and
have contract specific affects on the amounts payable to the contractor
based on contract specific parameters.
x. Must be able to report on the number of containers a given contractor
has at a given time.
xi. Must be able to track types of containers, such as trash, recycle, yard
waste, etc.
xii. Reports must detail the location, routing and billing details for each
service site. This includes the container by SKU, unique number and
RFID number/tag.
xiii. Customers must be able to define multiple service locations under the
Attachment number 1 \nPage 6 of 28
Item # 29
same service agreement. There can be no limit on the number of
service locations per customer.
xiv. The system shall track cradle to grave cost of all carts, to include
purchase price and all repairs made against the cart.
xv. The work order system must have the capability to move and track
inventory intuitively and with as little possibility for operator error as
possible.
xvi. The system shall track warranty period, by cart. It shall have a
warranty start date, a cart in service date, as well as a warranty end
date.
xvii. The system shall be able to track warranty claims made against the
manufacturer of the cart, with enough details to determine cause of
failure, value of warranty claims, etc.
xviii. Must be able to track warranty and non-warranty repair costs by
container.
f. Onboard Technology
i. The Contractor shall purchase, install, and utilize on-board
technologies/handheld technologies on each of the service vehicles and
supervisor vehicles. This technology will be used to perform a variety
of tasks which will provide necessary data and service validation both
for Augusta and for our customers.
ii. Provide Detailed Route Sheets
a) Driving directions to the next stop. Route sheets will be
based on the work orders issued for that days’ work. Also allow the
driver to choose the next stop manually when running the route out
of sequence. When this occurs, the system shall recalculate the
route.
iii. Roll-Out Carts
a) Automate the delivery, damage, exchanges, returns, and
removals of Carts for each customer. The software should be
capable of supporting cart data.
iv. Hand Held Devices
a) A hand-held device which integrates with the on-board
computer that will allow the driver and/or supervisor to collect
information while outside of the vehicle. The hand-held device shall
have signature verification and RFID reader capabilities.
v. Global Positioning System
a) All data gathering and tracking shall be geo-coded and
provide real-time vehicle locations (within 2 minutes), route driver,
and stops made.
vi. Messaging
a) Wireless communication to each vehicle while in the yard,
en-route, or at the landfill, and real-time messaging between the
driver and the back-office software.
vii. Reporting
Attachment number 1 \nPage 7 of 28
Item # 29
a) A report center that allows the logging of time for breaks,
customer stops, refueling, landfill, and others. This should also
provide the recording of detailed events during accident situations,
and the exact route each vehicle took any day. Reports should be
customizable.
5. Staffing/Equipment
a. A crew shall consist of one person and one vehicle. It may include ancillary
equipment such as a trailer or other means to assist in the project.
b. A crew may be required to work up to 12 hours per day, and when a crew is in
excess of 55 hours consistently, the Contractor shall initiate discussions with
Augusta about bringing in an additional permanent crew.
c. The Contractor shall provide a means and method of unloading semi-truck loads
of carts as received by Augusta.
d. All vehicles permanently operated under this Bid shall operate on compressed
natural gas (CNG). Vehicles operating temporarily may operate on gasoline or
diesel.
e. CNG will be provided by the County at a rate of $4.00 per gallon-equivalent.
Augusta will provide monthly fuel usage to the Contractor and the cost of fuel
will be credited to Augusta on the Contractor’s monthly invoice. For non-contract
vehicles operating on CNG (those not operating under this Agreement), Augusta
may negotiate a CNG fuel price separate from this Agreement. Augusta is entitled
to the same CPI adjustment as afforded the Contractor. All of the same general
conditions of adjustments shall apply with the exception that Augusta does not
have to provide notice and the decrease is limited to 4%.
i. General conditions:
1. The CPI Index percentage change will be determined from
January 1 to December 31 of the previous year, with an
implementation of any adjustment being made on January 1
and every January 1 thereafter, with the first adjustment
starting in January of 2015.
2. The Contractor must notify Augusta in writing by April 30
of each year beginning in April of 2014, of the percentage
of any rate adjustment as well as the new rates to be
implemented. If timely notice is not received by Augusta,
no increase will be allowed for that year.
3. Should the CPI show a decrease, Augusta will
automatically be entitled to a reduced cost up to the
allowable limits as defined hereinafter.
4. In any event, the adjustment will be limited to a maximum
increase or decrease of four percent (4%) annually.
Attachment number 1 \nPage 8 of 28
Item # 29
5. Should the contractor not receive an adjustment, Augusta
reserves the right to adjust the price of fuel.
f. Employee Conduct
i. The Contractor is responsible for providing supervision necessary to
ensure that employees are courteous, exercise due care, do their work
without delay, minimize noise, avoid damage to private property, close
and relock all gates and doors that they open, and if on private property,
follow the regular pedestrian walkways and paths, and not cross flower
beds, lawns or through hedges. Employees shall wear or carry
identification supplied by the Contractor.
ii. When Augusta identifies unsatisfactory conduct by an employee and
Augusta notifies the Contractor of such conduct, the Contractor shall take
remedial action. The remedial action shall be appropriate to the level of
unsatisfactory conduct, provided that if Augusta requests of the Contractor
that an employee be suspended from further work on the Contract for
unsatisfactory conduct, the Contractor will permanently remove the
employee from further work on the Contract.
iii. The Contractor will notify Augusta of remedial action taken.
iv. Augusta will cooperate with the Contractor by supplying to the Contractor
the names and contact information, when known, of the complainant as
well as known witnesses.
v. Through the process identified above, Augusta will have the sole right to
require the removal and replacement of such employee(s) by the
Contractor and/or subcontractors. Augusta shall exercise such right by
providing written notice to the Contractor via U.S. Mail, fax or email.
Such notice will include Augusta’s reason for the request.
vi. The Contractor will ensure that they and/or the subcontractor employ
sufficient qualified persons to prosecute the work and complete this
contract.
vii. The term “personnel” shall include all staff provided by the Contractor or
its subcontractors who work or perform services under this Contract.
g. Damage Claims
i. The Contractor shall be responsible for any damages to real property,
personal property and personal injury to the extent caused by negligent or
willful acts or omissions and is caused in whole or in part by the
Contractor, its employees, agents, or subcontractors in performing work
under this Contract.
ii. The Contractor shall notify Augusta immediately of any damages and/or
damage claims as set forth in the section above, and shall indemnify and
hold harmless Augusta for same. Written notice of any damages and/or
damage claims shall be provided to Augusta within two (2) days, and shall
include the name, address, telephone number, a description of the incident,
witness information and the description of the remedy. The Contractor
shall actively work to resolve the claim timely, timely shall mean within
Attachment number 1 \nPage 9 of 28
Item # 29
ten (10) working days after the Contractor has received notice of damages.
Claims shall be resolved within thirty (30) days. For extenuating
circumstances, upon written request from the Contractor, Augusta at its
sole option may extend the above mentioned time period. If the damage
claim is deemed as Contractors responsibility and is not resolved within
the applicable period, Augusta may take any action it deems necessary to
make the injured party whole and deduct the same from amounts due the
Contractor.
h. Employee Uniforms/Identification
i. Employees who perform work under this Contract shall wear a uniform.
Uniforms shall be of similar type and color for employees.
ii. The uniform shirt shall be worn buttoned up within one button of the top
button and tucked into the pants/shorts. The shirts must be kept in a clean
professional manner. Shirts must remain free from rips, holes and stains.
T-Shirts are allowed, so long as they meet all other Contract provisions.
Tank tops and sleeveless shirts are not allowed.
iii. The uniform pants/shorts shall be worn above the hips and should have a
length not less than one (1) inch above the knees. Pants/shorts must be
kept in a clean professional manner. Pants/Shorts must remain free from
rips, holes and stains. All pants/shorts must be hemmed and have a
finished look.
iv. All uniform shirts and outerwear shall have the company name placed in a
conspicuous place. In addition, supervisors shall have the word
“supervisor” placed in a conspicuous place.
v. The Contractor shall carry identification indicating the name of the
employee, the company name and contact information.
C. Other Services
1. Mass Deployment (separate from asset management)
a. Augusta may request that the Contractor perform a mass deployment of carts.
This could include adding service areas, adding services, or performing
significant service changes as it relates to Carts.
b. Mass deployments will be compensated at a rate defined separately from other
services.
c. Carts will be delivered to addresses identified by Augusta as needing carts.
d. All carts delivered shall include instruction of proper cart use, including actions
that would void the manufacturer’s warranties, proper care of the cart, and the
methods for cleaning the cart. In addition to the above, literature provided by the
county shall be included outlining solid waste program information. All literature
shall be left in a location easily accessible to the customer, must be left in a way
as to not get damaged by the elements, and shall not be in the bottom of the cart.
Attachment number 1 \nPage 10 of 28
Item # 29
e. Carts shall be delivered to a location at the right of way, in a location that would
be accessible to service with an automated side load truck. For customers that are
identified by Augusta as “Special Needs”, the Contractor shall deliver or remove
the cart from an alternate location on the person’s property.
f. Contractor shall use the handheld computer to scan the cart’s RFID chip and
attach or remove the cart asset number assigned to a property.
2. Special Considerations
a. The contractor shall expect an extremely high volume of work during the first 120
days of Augusta’s new solid waste collections contract. The new collections
contract starts June 1, 2013. The collections haulers have 120 days to identify any
broken assets so that they can be repaired. After that point, the collections
contractors generally become financially responsible for the repairs of carts.
b. The contractor shall expect additional work from the inception of the work
referenced in this bid item through May of 2013, or approximately five months, as
Augusta will be working to replace a series of approximately 7,000 carts provided
by a former contractor. The carts are predominately in one area of town;
however, they are intermixed with Augusta’s carts (Augusta has repaired and/or
replaced those carts on an as-needed basis for the past couple of years).
Additionally, Augusta wants to replace a series of 19-gallon recycling bins with
recycling carts which are spread out within Augusta.
c. Augusta will be receiving a large number of carts for a new service area in South
Augusta. Augusta will pay for assembly and delivery for those carts, however,
support services may be required. Those could include delivery or pick-up of
carts due to deployment errors, as well as assisting in unloading of carts.
d. Based on a. through c. above, the contractor shall have a minimum of two crews
here to address additional volume needs of Augusta between the inception of the
work referenced in this bid item and September 2013, or approximately nine
months. After that, Augusta anticipates dropping back to one crew.
e. Under no circumstances does this increased volume of work relieve Contractor of
its required service windows.
D. Contract Term
a. Contract term is to be five years with two, two-year options, at the sole discretion
of Augusta.
E. Sample Agreement
The following sample Agreement is being made available for review by prospective bidders
as a means of expediting the contract negotiation phase of the award. Formatting and
Attachment number 1 \nPage 11 of 28
Item # 29
numbering may be modified. Please indicate any exceptions to this Agreement on a separate
sheet.
CONTRACTOR SERVICES AGREEMENT
BETWEEN
“AUGUSTA, GEORGIA”
AND
“__________________ COMPANY”
This Agreement is made and entered into this day of 2012 by and
between Augusta, Georgia, a political subdivision of the State of Georgia hereinafter called
“Augusta” and _______________________________________, a Corporation authorized to do
business in Georgia, hereinafter called the “Contractor.”
Whereas, Augusta desires to engage a qualified and experienced firm to furnish:
“Asset Management Services”
Whereas, the Contractor has represented to Augusta that it is experienced and qualified to
provide the services contained herein and Augusta has relied upon such representation.
Now, therefore, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between Augusta and the Contractor that:
The Contractor shall provide asset management services as specified in Appendix B; and
The Contractor agrees to purchase Compressed Natural Gas (CNG) from Augusta and operate
the vehicle used in asset management services on CNG; and
The Contractor shall visit and become familiar with the Augusta service areas and shall
become acquainted with local conditions involved in carrying out this Agreement. The
Contractor may request that a representative of Augusta be present during the site visit.
TERM
The term of this Agreement shall commence on ______________, 2013 and terminate on
December 31, 2017 (the "Initial Term") unless this Agreement is terminated earlier by Augusta
as herein provided. This Agreement may be renewed for two (2) or more successive two (2) year
terms (the "Renewal Terms") upon mutual agreement of the parties at the rates contained herein
Attachment number 1 \nPage 12 of 28
Item # 29
(as may be adjusted as provided herein) no less than sixty (60) days prior to the expiration of the
Initial Term or the then current Renewal Term.
CONTINUATION OF SERVICE
If Augusta does not exercise its right to renew this Agreement or if there are no renewal options
remaining, Augusta will attempt to award a new agreement at least three (3) months prior to the
expiration of this Contract. In the event a new agreement has not been awarded within such time
frame, Contractor shall provide services to Augusta on a month-to-month basis after the
expiration of this Agreement, at the then established rates, if Augusta requests this service with
at least thirty (30) days’ notice to the Contractor.
TERMINATION TRANSITION
Prior to the termination of this Agreement, Contractor shall work with Augusta to ensure that
there is no interruption or reduction of service when the Contractor ends its services to
Augusta. If a new contract is awarded to another firm other than the Contractor, the Contractor
shall coordinate and cooperate with the newly selected firm, as well as Augusta, to minimize any
disruptions in the services provided.
RIGHT TO ENTER
The Contractor shall notify all property owners or occupants of the intent to enter properties for
the purpose of accomplishing the services herein described in accordance with the practices of
Augusta. The Contractor shall discuss with and receive approval from the Environmental
Services Department prior to sending said notices of intent to enter private property. Upon
request by the Contractor, Augusta will provide the necessary documents identifying the
Contractor as being an authorized Contractor of Augusta for the purpose described in the
Agreement. If the property owner or occupant denies the Contractor permission to enter, such
incident will be reported to Augusta and Augusta will initiate such action as is dictated by
current policy and procedure.
DIRECTOR OF ENVIRONMENTAL SERVICES
The Director of Environmental Services (“Director”) or duly appointed representative(s) shall act
as the liaison between the Contractor and Augusta and all utilities, and authorities or
governments whose properties will be affected. All correspondence, data, information, and
reports shall be directed to the Director who will provide proper distribution to the parties
concerned.
The Contractor shall meet with Augusta for review of the work or submit in writing, a project
status update on a monthly basis or as determined by Augusta.
CONTRACTOR RESPONSIBILITIES
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Item # 29
The Contractor shall be responsible for furnishing all skilled labor, equipment, materials,
supplies, supervision, and utility services required for providing all services in accordance with
the Contract unless otherwise noted in the Contract; all actions and activities of its subcontractor;
supplying all records, reports, and information required by this Contract; securing at Contractor’s
expense all governmental permits and licenses and required regulatory approvals (including all
required by Augusta ordinances); timely paying of all applicable taxes; complying with
applicable laws and regulations; performing all work in a timely, professional manner; and all
wages and expenses for Contractors, subcontractors, or other employees, any benefits of added
costs resulting from changes in technology, laws, regulations, labor, supplies, practices,
availability of equipment, and other business risks that may affect the performance of this
Contract.
Contractor shall provide all services called for in this Contract within the boundaries of Augusta,
Georgia unless otherwise mutually agreed to in advance.
CONTRACTOR COORDINATION
The Contractor shall cooperate fully with Federal and State officials, Contractors on adjacent
projects, municipalities and local government officials, utility companies, railroads, and others,
as may be directed by Augusta. Such cooperation shall include attendance at meetings,
discussions, and hearings, as may be requested by Augusta, furnishing data produced in the
course of work on the Project, as may be requested from time to time by Augusta to effect such
cooperation and compliance with all directives issued by Augusta in accordance with this
agreement.
ACCURACY OF WORK
The Contractor shall be responsible for the accuracy of the work and shall promptly correct any
material errors and omissions without additional compensation.
Acceptance of the work by Augusta will not relieve the Contractor of the responsibility for
subsequent correction of material errors and the clarification of any ambiguities.
CHANGE IN THE WORK
Augusta may at any time as the need arises, order changes within the scope of the work, and/or
order in writing a temporary stopping of the work without invalidating the Agreement. If such
changes increase or decrease the amount due under the Agreement or in the time required for
performance of the work, an equitable adjustment shall be authorized by Change Order.
Augusta reserves the right to make at any time such alterations in the character of the work as
Augusta may consider necessary or desirable to complete the proposed work in a satisfactory
manner and consistent with the intent of this Agreement. Notice of every such alteration or
change shall be given in writing to the Contractor by Augusta, and no such alteration or change
shall be considered as constituting a waiver of any of the provisions of this Agreement or as
nullifying or invalidating any of such provisions. Should any such alteration or change result in
Attachment number 1 \nPage 14 of 28
Item # 29
an increase or decrease in the quantity or the cost of the work described in this Agreement, the
total amount payable under the Contract will be accordingly modified.
If alterations or changes are thus made, the Agreement time will be correspondingly modified, if
the Contractor so requests, and is mutually agreed upon by Augusta, before commencing the
work attributable to such alterations or changes.
It is understood and agreed that the Contractor shall perform all extra work that may be ordered
in writing by Augusta arising out of the modification of the Specifications made or approved by
Augusta. For this extra work, the Contractor shall be compensated as provided hereinafter and
in the Change Order covering the additional services.
All Change Orders must be approved by Augusta and those governmental agencies whose
approval is required.
ADDITIONAL SERVICES
The Contractor may be required to perform additional services or tasks related to the work
outlined in the Scope of this Agreement that are specific to site conditions and are not typical in
nature. The Contractor shall, at Augusta’s request, submit a proposal indicating man hours and
costs to Augusta for approval. The Contractor shall not begin on any task until Augusta issues
written authorization to proceed.
DELIVERY OF NOTICES
All written notices, demands, and other papers or documents to be delivered to Augusta, under
this Agreement, shall be delivered to Augusta’s office, 4330 Deans Bridge Rd, Blythe, Georgia
30805, Attention: Director of Environmental Services, or at such other place or places as may be
subsequently designated by written notice to the Contractor. All written notices, demands, and
other papers or documents to be delivered to the Contractor under this Agreement shall be
directed to or at such a place or places subsequently to be designated in writing by the
Contractor to Augusta.
SUPERVISION AND CONTROL
The Contractor shall perform the services required to accomplish the work plan as stated above
under such control and supervision by Augusta as Augusta may deem appropriate. Augusta
may, at reasonable times, inspect the part of the plant, place of business, or work site of the
Contractor or submit thereof which is pertinent to the performance of any contract awarded or
to be awarded by Augusta.
COVENANT AGAINST CONTINGENT FEES
The Contractor shall comply with the relevant requirements of all Federal, State, County, or
local laws. The Contractor warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Contractor, to solicit or secure
this Agreement, and that it has not paid or agreed to pay any company or person, other than a
Attachment number 1 \nPage 15 of 28
Item # 29
bona fide employee working solely for the Contractor, any fee, commission, percentage,
brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making
of this Agreement. For breach or violation of this warranty, Augusta shall have the right to annul
this Agreement without liability, or, at its discretion, to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage.
brokerage fee, gift, or contingent fee.
EMPLOYMENT OF AUGUSTA’S PERSONNEL
The Contractor shall not employ any person or persons in the employ of Augusta for any work
required by the terms of this Agreement, without the written permission of Augusta except as
may otherwise be provided for herein.
REVIEW OF WORK
Authorized representatives of Augusta may at all reasonable times review and inspect the
project activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computations prepared by or for the
Contractor, of its professional obligation to correct, at its expense, any of its errors in work. The
Environmental Services Department may request at any time and the Contractor shall produce
progress prints or copies of any work as performed under this Agreement. Refusal by the
Contractor to submit progress reports and/or plans shall be cause to withhold payment to the
Contractor until the Contractor complies with Augusta’s request in this regard. Augusta’s
review recommendations shall be incorporated into the plans by the Contractor. Augusta may
collect statistical data relating from Contractor and/or Contractor’s business and
subcontractors and Contractor expressly agrees to provide such information.
INSURANCE
Prior to beginning work, the Contractor shall obtain and furnish certificates to Augusta for the
following minimum amounts of insurance:
A. Workmen’s Compensation Insurance in accordance with the laws of the State of Georgia.
The amount shall not be less than One Million ($1,000,000.00) Dollars per accident.
B. General Liability Insurance in an amount of not less One Million ($1,000,000.00) Dollars
per occurrence.
C. Comprehensive Automobile Liability Insurance including operation of owned, non-
owned and hired automobiles, covering bodily injury and/or property damage with limits
of One Million ($1,000,000.00) Dollars per accident.
D. Professional Liability Insurance in an amount of not less than One Million
($1,000,000.00) Dollars or if required, an amount that correlates to the amount of this
agreement and nature of this project.
E. Augusta shall be included as an additional insured on both the commercial general
liability and business auto liability policies.
F. The Contractor shall procure and maintain, at his own expense, during the life of the
Agreement, in accordance with the provisions of the laws of the state in which the work
Attachment number 1 \nPage 16 of 28
Item # 29
is performed, Workman’s Compensation Insurance, including occupational disease
provisions, for all of his employees at the site of the project and in case any work is
sublet, the Contractor shall require such subcontractor similarly to provide Workman’s
Compensation Insurance, including occupational disease provision for all of the latter’s
employees unless such employees are covered by the protection afforded by the
Contractor. In case any class of employees engaged in hazardous work under this
Agreement at the site of the project is not protected under Workman’s Compensation
statute, the Contractor shall provide and shall cause each Subcontractor to provide
adequate and suitable insurance for the protection of his employees not otherwise
protected.
G. Each insurance policy shall be renewed at least ten days before the expiration date
thereof.
H. Insurance policies must be carried by a recognized insurance company licensed to do
business in the state in which the project is constructed and approved by Augusta’s
General Counsel or other designated legal representative.
I. The Contractor shall not commence work under this Contract until he has obtained all of
the insurance required and such insurance has been approved by Augusta, nor shall the
Contractor allow any subcontractor to commence work on his subcontract until the
insurance required of the subcontractor has been so obtained and approved. In the event
any insurance coverage should be cancelled or allowed to lapse, the Contractor will not
be permitted to work until adequate and satisfactory insurance is in effect. Failure to
keep insurance policies in effect WILL NOT be cause for any claims for extension of
time under this Contract.
J. The Contractor shall furnish a certificate of insurance indicating that the Contractor has
coverage in accordance with the requirements herein set forth to the Environmental
Services Department within thirty (30) days from the execution of the Contract.
Contractor agrees that Augusta will make no payments pursuant to the terms of the
Contract until all required proof or evidence of insurance has been provided to the
Augusta, Georgia representative. Contractor agrees that the insurer shall waive its rights
of subrogation, if any, against Augusta. These shall be completed by the authorized
Resident Agent and returned to the Environmental Services Department. This certificate
shall be dated and show:
(1) The name of the insured Contractor, the specified job by name, name of the
insurer, the number of the policy, its effective date and its termination date.
(2) Statement that the Insurer will mail notice to Augusta at least thirty (30)
days prior to any material changes in provisions or cancellation of the policy.
LIQUIDATED DAMAGES
Due to the special nature of this licensing agreement and the other remedies provided in this
agreement, the parties agree that liquidated damages are not applicable.
RESPONSIBILITY FOR CLAIMS AND LIABILITY AND INDEMNIFICATION
Attachment number 1 \nPage 17 of 28
Item # 29
The Contractor shall defend, indemnify and save harmless Augusta and Augusta’s officers,
employees and agents from any and every claim and risk, and from all losses, damages,
demands, suits, judgments and attorney fees, and other expenses of any kind (collectively
“losses”) arising out of this Contract or the performance thereof; including any personal injury,
or death of any and all persons (including but not limited to the Contractor, its agents,
employees, subcontractor and their successors and assignees, as well as Augusta or Augusta’s
agents and all third parties); and including any property damage of any kind, whether tangible
or intangible, including loss of use resulting there from, in connection with or related to the
negligent or willful act(s) or omissions of the Contractor or its subcontractor while performing
work under this Contract, or in connection with or related to (in whole or in part by reason of)
the presence of the Contractor or its subcontractor or their property, employees or agents, upon
or in proximity to the property of Augusta or any other property (upon which the Contractor is
performing any work called for).
The Contractor will indemnify and save Augusta or Augusta’s agents harmless from all claims
growing out of the lawful demands of subcontractors, laborers, workmen, and mechanics,
material men, and furnishers of machinery and parts thereof, equipment, tools, and all supplies,
incurred in the furtherance of the performance of the work. The Contractor shall, at Augusta’s
request, furnish satisfactory evidence that all obligations of the nature designated above have
been paid, discharged, or waived, if the Contractor fails to do so Augusta may, after having
notified the Contractor, either pay unpaid bills or withhold from the Contractor’s unpaid
compensation a sum of money deemed reasonably sufficient to pay any and all such lawful
claims until satisfactory evidence is furnished that all liabilities have been fully discharged
whereupon payment to the Contractor shall be resumed, in accordance with the terms of the
Agreement, but in no event shall the provisions of this sentence be construed to impose any
obligations upon Augusta to either the Contractor, his Surety, or any third party. In paying any
unpaid bills of the Contractor, any payment so made by Augusta shall be considered as a
payment made under the Agreement by Augusta to the Contractor and Augusta shall not be
liable to the Contractor for any such payments made in good faith.
SAFETY
The Contractor shall take the necessary precautions and bear the sole responsibility for the
safety of the methods employed in performing the work. The Contractor shall at all times
comply with the regulations set forth by federal, state, and local laws, rules, and regulations
concerning “OSHA” and all applicable state labor laws, regulations, and standards. The
Contractor shall indemnify and hold harmless Augusta from and against all liabilities, suits,
damages, costs, and expenses (including attorney’s fees and court costs) which may be imposed
on Augusta because of the Contractor, sub-contractor, or supplier’s failure to comply with the
regulations.
All Contractor vehicles shall operate in conformity with all federal, state, and local laws, rules or
ordinances related to traffic and noise control.
COMPENSATION
Attachment number 1 \nPage 18 of 28
Item # 29
Augusta shall compensate the Contractor for services, which have been authorized by Augusta
under the terms of this Agreement.
The Contractor may submit to Augusta a monthly invoice, in a form acceptable to Augusta and
accompanied by all support documentation requested by Augusta, for payment for the services,
which were completed during the previous month. Augusta shall review for approval said
invoices. Augusta shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by Augusta,
are unreasonably in excess of the actual stage of completion of each phase. Augusta shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not be considered to be evidence of performance by the Contractor to the
point indicated by such invoice, or of receipt of acceptance by Augusta of the services covered
by such invoice. Augusta shall pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a progress report describing the total work accomplished
for each month and any problems which have been encountered which may inhibit execution of
the work; data supporting the payment request; certification from the Contractor that it has fully
and properly performed all items of the work covered by the payment request, that all insurance
and bonds are in full force and effect, and the Contractor is not in default on any provision of the
Contract; certification from the Contractor that it has evaluated all conditions as may relate to the
“Most Favorable Customer” language, and can certify that it has met all the requirements
thereof; and submitted any required Local Small Business Opportunity Program Forms.
It is understood and agreed that the approval of the progress payment request and the paying of a
partial payment shall not be construed as acceptance of any work, materials, or products and
shall not relieve the Contractor in any way from his responsibilities and obligations under this
Agreement.
A partial payment will not be made when, in the judgment of Augusta, the work is not
proceeding in accordance with any of the provisions of this Agreement.
To the extent that the pricing provided by CONTRACTOR is erroneous and defective, the
parties may, by agreement, correct pricing errors to reflect the intent of the parties.
The terms of this Agreement supersedes any and all provisions of the Georgia Prompt Pay Act.
ANNUAL RATE ADJUSTMENT
Adjustments
1. CPI Adjustment
(a) The Contractor shall be entitled to seventy percent (70%) of the actual percentage
change in the CPI. The “CPI” means the Consumer Price Index for all Urban
Consumers (CPI-U), Atlanta, Georgia – Atlanta, Georgia, All Items, 1982-1984
equals 100, published by the Unites States Department of Labor, Bureau of Labor
Attachment number 1 \nPage 19 of 28
Item # 29
Statistics (BLS), or its successor. If BLS designates an index with a nes title or code
number or table number as being the continuation of the index cited above, the new
index will be used, or if no new index is designated, the most nearly compatible
index shall be used.
2. General conditions for adjustments
(a) The CPI percentage change will be determined from January 1st to December 31st of
the previous year, with an implementation of the adjustment on January 1st, and
every January 1st thereafter with the first increase starting in January of 2015.
(b) The Contractor must notify Augusta in writing by April 30 of each year beginning
April of 2014, of the amount and percentage of any rate adjustment allowed under
this section. If timely notice is not received by Augusta, no increase will be allowed
for that year.
(c) In any event, the adjustment will be limited to a maximum increase of four percent
(4%) annually. There is no limit to the amount the adjustment may decrease.
(d) Should the CPI show a decrease, Augusta will automatically be entitled to a reduced
cost up to the allowable limits as defined above.
3. Fuel
(a) Augusta shall provide CNG for use by the contractors performing under this
Agreement. The Contractors shall pay Augusta $4.00 per gallon-equivalent for
vehicles operating under this Agreement. Augusta will provide monthly fuel usage
and the cost of fuel will be credited to Augusta on the Contractor’s monthly invoice.
(b) Augusta shall be entitled to the same CPI adjustment as afforded the Contractor. All
the same conditions shall apply with the exception that Augusta does not have to
provide notice.
(c) The first price adjustment shall not go into effect until January 2015.
(d) In any event, the adjustment will be limited to a maximum increase or decrease of
four percent annually.
(e) Should the Contractor not receive an adjustment, Augusta reserves the right to adjust
the price of fuel.
RIGHT TO REQUIRE PERFORMANCE
The failure of Augusta at any time to require performance by the Contractor of any provision
hereof shall in no way affect the right of Augusta thereafter to enforce same. Nor shall waiver
by Augusta of any breach of any provision hereof be taken or held to be a waiver of any
succeeding breach of such provision or as a waiver of any provision itself.
In the event of failure of the Contractor to deliver services in accordance with the contract terms
and conditions, Augusta, after due written notice, may procure the services from other sources
and hold the Contractor responsible for any resulting additional purchase and administrative
costs. This remedy shall be in addition to any other remedies that Augusta may have.
SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE
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Item # 29
Contractor is not responsible for delay in performance caused by hurricanes, tornadoes, floods,
and other severe and unexpected acts of nature. In any such event, the agreement price and
schedule shall be equitably adjusted.
ASSIGNMENT
Except as specifically authorized in this Agreement, the Contractor shall not assign, transfer,
convey, sublet, or otherwise dispose of any work or of any of its rights, title, or interests therein,
without the prior written consent of Augusta.
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of
interpretation and construction shall be governed by the Laws of the State of Georgia.
All claims, disputes and other matters in question between Augusta and the Contractor arising
out of or relating to the Agreement, or the breach thereof shall be decided in the Superior Court
of Richmond County, Georgia. The Contractor, by executing this Agreement, specifically
consents to venue in Richmond County and waives any right to contest the venue in the Superior
Court of Richmond County, Georgia.
CONTRACT TERMINATION
Pursuant to O.C.G.A. § 36-60-13, this Agreement shall terminate absolutely and without further
obligation on the part of Augusta at the close of the calendar year in which this Agreement is
executed and at the close of each succeeding calendar year for which the agreement may be
renewed by the parties hereto.
This Agreement shall nevertheless automatically be renewed unless Augusta provides written
notice to the Contractor of its intention to terminate the Agreement at least thirty days prior to
the close of the calendar year for which the Agreement is presently effective between the parties
and/or has been renewed by Augusta. This Agreement shall obligate Augusta solely for those
sums payable during the initial term of execution or in the event of renewal by Augusta for those
sums payable in such individual renewal terms.
Notwithstanding the foregoing language, the Contractor agrees to continuously render the
services specified by the Agreement to Augusta for such terms or renewal terms as are effective
pursuant to this Agreement and for which Augusta agrees to pay in accordance with the terms of
the Agreement or any future amendments thereto.
Augusta may terminate this Contract in part or in whole for its convenience upon written notice
to the Contractor. Failure of the Contractor, which has not been remedied or waived, to
perform or otherwise comply with a material condition of the Agreement shall constitute default.
Augusta, Georgia may terminate this contract in part or in whole upon written notice to the
Contractor pursuant to this term. The Contractor shall be paid for any validated services under
this Contract up to the time of termination.
Attachment number 1 \nPage 21 of 28
Item # 29
SEPARATE CONTRACTS
Augusta reserves the right to let other contracts in connection with this Project. The Contractor
shall afford other contractors/Contractors reasonable opportunity for the execution of their work
and shall properly connect and coordinate his work with theirs. If the proper execution or results
of any part of the Contractor’s work depends upon the work of any other Contractor, the
Contractor shall inspect and promptly report to the Director any defects in such work that
render it unsuitable for such proper execution and results.
Augusta may perform additional work related to the Project or may let other contracts
containing provisions similar to these. The Contractor will afford the other Contractors who are
parties to such contracts (or Augusta, if Augusta is performing the additional work), reasonable
opportunity for the execution of the work and shall properly connect and coordinate his work
with theirs.
If the performance of additional work by other contractors/Contractors or Augusta is not noted
in the Agreement prior to the execution of the Agreement, written notice thereof shall be given to
the Contractor prior to starting any such additional work. If the Contractor believes that the
performance of such additional work by Augusta or others involves him in additional expense or
entitles him to an extension of the contract time, he may make a claim therefore as provided in
Sections “Change in the Work”.
PERSONNEL
The Contractor represents that it has secured all personnel necessary to complete this
agreement, and all personnel engaged in the work shall be fully qualified and shall be authorized
or permitted under law to perform such services.
No changes or substitutions shall be permitted in the Contractor’s key personnel as set forth
herein without the prior written approval of the Director of Environmental Services or his
designee.
ELECTRONIC DOCUMENTS
The Contractor shall submit electronic files of all project related documentation to Augusta in a
format acceptable to Augusta.
TAXES, PERMITS AND LICENSES
The Contractor shall pay all applicable taxes levied by federal, state, and local governments and
obtain all permits on any part of the work as required by law in connection with the work. It is
understood and agreed that the cost of said taxes is included in the Agreement price(s) for the
work.
The Contractor shall procure all temporary and permanent permits and licenses necessary and
incidental to the due and lawful prosecution of the work and shall pay all charges and fees, and
all costs thereof shall be deemed to be included in the Agreement price(s) for the work.
Attachment number 1 \nPage 22 of 28
Item # 29
CONFIDENTIALITY
Except as required by the Georgia Open Records Act, the Contractor agrees that its conclusions
and any reports are for the confidential information of Augusta and that it will not disclose its
documentation to Augusta, and will only discuss the same with it or its authorized
representatives. Upon completion of this agreement term, all documents, reports, maps, data and
studies prepared by the Contractor pursuant thereto shall become the property of Augusta and
be delivered to the Director of Environmental Services.
Except as required by the Georgia Open Records Act, articles, papers, bulletins, reports, or other
materials reporting the plans, progress, analysis, or results and findings of the work conducted
under this agreement shall not be presented publicly or published without prior approval writing
of Augusta.
It is further agreed that if any information (not subject to disclosure under the Georgia Open
Records Act) concerning the project, its conduct, results, or data gathered or processed should be
released by the Contractor without prior approval from Augusta, the release of same shall
constitute grounds for termination of this agreement without indemnity to the Contractor, but
should any such information be released by Augusta or by the Contractor with such prior
written approval, the same shall be regarded as public information and no longer subject to the
restrictions of this agreement.
LOCAL SMALL BUSINESS
In accordance with Chapter 10B of the Augusta, GA. Code, Contractor expressly agrees to
collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness
of its Local Small Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with Augusta, GA. Code §10-10-129(d)(7), for all contracts
where a local small business goal has been established the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars
paid to each local small business on each contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents
shall be in the format specified by the Director of minority and small business opportunities, and
shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports
within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise
any of the remedies set forth, including but not limited to, withholding payment from the
contractor and/or collecting liquidated damages.
E-VERIFY
All Contractors, contractors, and subcontractors entering into contracts with Augusta, Georgia
for the physical performance of services shall be requires to execute an Affidavit verifying its
compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or
corporation which is contracting with Augusta, Georgia has registered with and is participating
in a federal work authorization program. All Contractors, contractors, and subcontractors must
Attachment number 1 \nPage 23 of 28
Item # 29
provide their E-Verify number and must be in compliance with the electronic verification of work
authorized programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of
Homeland Security to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability
provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal
authorization program throughout the contact term. All Contractors and contractors shall further
agree that, should it employ or contract with any subcontractor(s) in connection with the physical
performance of services pursuant to its contract with Augusta, Georgia the Contractor or
contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as
evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form. All Contractors and contractors
shall further agree to maintain records of such compliance and provide a copy of each such
verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such
physical services.
“Contractor acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the
legislative authorization of the Board of Commissioners and approval of the Mayor, Under
Georgia law, Contractor is deemed to possess knowledge concerning Augusta, Georgia’s
ability to assume contractual obligations and the consequences of Contractor’s provision of
goods or services to Augusta, Georgia under an unauthorized contract, amendment,
modification, change order or other similar document, including the possibility that the
Contractor may be precluded form recovering payment for such unauthorized goods or
services. Accordingly, Contractor agrees that if it provides goods or services to Augusta,
Georgia under a contract that has not received proper legislative authorization or if the
Contractor provides goods or services to Augusta, Georgia in excess of the any contractually
authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta,
Georgia may withhold payment for any unauthorized goods or services provided by
Contractor. Contractor assumes all risk of non-payment for the provision of any
unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to
other remedies for the provision of any unauthorized goods or services to Augusta, Georgia,
however characterized, including, without limitation, all remedies at law or equity.”
Attachment number 1 \nPage 24 of 28
Item # 29
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written
below.
AUGUSTA: CONTRACTOR:
Augusta, Georgia ____________________________
___________________________ ____________________________
Deke Copenhaver, Mayor
Approved Date: _____________ Approved Date: _______________
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
___________________________ _____________________________
Attachment number 1 \nPage 25 of 28
Item # 29
APPENDIX A
Pricing Page/Bidder Offer
To be inserted upon award.
Attachment number 1 \nPage 26 of 28
Item # 29
APPENDIX B – ASSET MANAGEMENT SPECIFICATIONS
To be inserted upon award.
Reference Section B. “Asset Management Specifications” above.
Attachment number 1 \nPage 27 of 28
Item # 29
BIDDER OFFER
BID ITEM # _____________________ BID DATE: ________________________________
Comprehensive Asset Management Program: $ one crew per month
Additional Crew (per Section B.5 and C.2) $ per month
Additional Labor $ per man, per month
Mass Deployment (Section C.1, C.2.c – South Augusta deployment of 7,500 household carts)
$ per cart
Mass Deployment (Section C.1, C.2.b – 7,000 former contractor cart swap-out)
$ per cart
BID SUBMITTED BY:
NAME:
COMPANY:
ADDRESS:
CITY/STATE/ZIP:
TELEPHONE/FAX:
SIGNATURE:
By signing this document, the bidder is stating that he or she is not an employee of Augusta,
Georgia.
Augusta reserves the right to reject any and all bids.
Attachment number 1 \nPage 28 of 28
Item # 29
Commission Meeting Agenda
3/5/2013 5:00 PM
Approve rental of one combination sewer cleaning/vacuum truck for six months.
Department:Utilities
Caption:Motion to approve for Augusta Utilities Department to rent one
combination sewer cleaning/vacuum truck in order to be able to
clean sewer lines to help prevent sanitary sewer overflows.
(Approved by Engineering Services Committee February 25,
2013)
Background:Augusta Utilities Department has been working with Augusta-
Richmond County’s Procurement Department and Fleet
Management to receive bids for trucks to replace the current,
obsolete fleet of combination sewer cleaning/vacuum trucks. The
current fleet is old and would require expensive maintenance to be
used effectively again. The maintenance required has been quoted
to us at more than the value of the truck and more than half of the
projected cost of a new replacement. In order to continue to
maintain our sanitary sewer collection system, combination sewer
cleaning/vacuum trucks are required. Augusta Utilities
Department has previously received administrative approval for a
two-month rental of a combination sewer cleaning/vacuum truck.
Our currently approved rental expires in March, 2013. It has been
discovered that a replacement truck to be delivered through the
bid process will take approximately five months to be built to
specifications and delivered from the date the purchase order is
issued. While we are all working diligently to expedite that
process so that we can request Commission approval for the lease
and maintenance program, we have found no alternative that will
allow us to operate effectively without renting a truck in the
interim. The cost of the six-month rental agreement is $69,000.00.
Analysis:Approving the rental agreement will allow Augusta Utilities
Department to continue to provide a high level of customer
service that our customers deserve.
Financial Impact:Funds are available in account 506043410-5224219
Alternatives:No alternatives recommended.Cover Memo
Item # 30
Recommendation:We recommend approval to allow Augusta Utilities Department to
rent a combination sewer cleaning/vacuum truck for six months.
Funds are Available
in the Following
Accounts:
Funds are available in account 506043410-5224219
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Commission Meeting Agenda
3/5/2013 5:00 PM
Citizen Volunteer Litter Clean-Up Program
Department:Environmental Services
Caption:Motion to approve the proposed Citizen Volunteer Litter Clean-
Up Program as submitted by the Environmental Services
Department. (Approved by Engineering Services Committee
February 25, 2013)
Background:Historically, the Environmental Services Department (ESD) has
assisted Augusta Residents when they have requested resources to
clean up litter in a specified area within our County. This has
typically been done by a specific request, as resources were
available, at no cost to the residents. The ESD typically would
provide plastic bags, litter sticks, as well as collection and disposal
of the materials collected. Occasionally, the department would
provide safety vests and gloves; however, this has been the
exception to the rule, rather than a standard. Currently, with no
defined program, citizen involvement is somewhat limited. It
takes a larger initiative or group to reach out to the government
looking for assistance, and then the ESD assists in accomplishing
the goals of the party wanting to clean Augusta.
Analysis:This year the Commission has set goals around beautification. The
ESD has evaluated ways to assist in that goal, and has developed a
formal program around the use of volunteers to assist in cleaning
up litter in Augusta. Augusta alone does not have the resources to
clean and beautify all areas all the time; therefore the ESD
believes that community-facing programs for beautification is one
of the only ways to accomplish the goal. The program is designed
around small groups (2-20) requesting and receiving resources and
guidance to clean-up litter in a community area of their choice.
The group will submit a request form which contains the program
guidelines and critical information. The ESD will provide two
types of supplies. The first is loaner supplies. This consists of
safety vests and litter collection tools. The second set of supplies
is the disposable type, which consist of gloves and plastic bags.
The group shall coordinate equipment pick-up and return, as well
as generally consolidate waste collected into known location(s), so
Augusta can remove the waste. Cover Memo
Item # 31
Financial Impact:At this time the financial impact is unknown. This will be
determined by the amount of people who volunteer to assist
Augusta. While Augusta has cost in the program, through a public
participation model, some of Augusta’s costs are offset by not
having to perform the work directly. The cost of this program, at
this time is minimal, as we currently perform these tasks in low
volumes.
Alternatives:1. Approve the proposed Citizen Volunteer Clean-Up Program as
submitted by the Environmental Services Department. 2. Hire
additional staff to perform clean-up events within Augusta. 3. Do
not approve.
Recommendation:1. Approve the proposed Citizen Volunteer Clean-Up Program as
submitted by the Environmental Services Department.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31
Citizen Volunteer Clean-Up Program Page 1 of 2
EVIROMETAL SERVICES DEPARTMET
4330 Deans Bridge Road, Blythe GA 30805
(706) 592-3200 – Fax (706) 592-3255
WWW.AUGUSTAGA.GOV
Citizen Volunteer Litter Clean-Up Program
Making your community a more beautiful place to live, work, and play is easy. If you have a group
ready to clean a specific area (or are an individual who just wants to make a difference) we can help
you plan your cleanup. We will provide the resources you need for your day, such as trash bags,
gloves, pick up tools, and any other supplies that we might have to support the cleanup.
How to organize a cleanup - The process is easy. First, plan your date and location, and round up
your volunteers (minimum of 2 up to a maximum of 20). Next, complete the supply request form
below to get your materials. Please give us at least two weeks’ notice to prepare your materials and
arrange for trash pickup if needed.
Clean-Up Application
Name of Group: __________________________________________________________
Address: __________________________________________________________
Contact Person: __________________________________________________________
Telephone: ______________________ Email: ____________________________
Date of Clean-up: ______________________ Estimated Number of Volunteers: ______ (We will base supply needs on this number)
Area of Clean-up: __________________________________________________________
Do you need to have the full trash bags collected? • Yes • No
Closest address to where you’ll leave the trash bags: _________________________________
(Exact address & zip code needed for mapping)
Description of where you’ll leave the full trash bags: __________________________________
____________________________________________________________________________
Office Use Only
Approval: ________________________________ Date: _______________________
Supplies provided: ____ Safety Vests ____ Pick-up Tools ____ Bags ____ Gloves Pick-up Date: ___________________________
Supplies returned: ____ Safety Vests ____ Pick-up Tools ____ Unused Bags Return Date: ___________________________
Trash pick-up scheduled: ____________________________________________________
Attachment number 1 \nPage 1 of 2
Item # 31
Citizen Volunteer Clean-Up Program Page 2 of 2
EVIROMETAL SERVICES DEPARTMET
4330 Deans Bridge Road, Blythe GA 30805
(706) 592-3200 – Fax (706) 592-3255
WWW.AUGUSTAGA.GOV
Augusta believes a clean city is important, but SAFETY is more important! The following guidelines
will help make your event safe and enjoyable. Please review them with all volunteers.
Dress Appropriately!
Wear leather closed-toe shoes, tennis shoes, or boots.
Wear long cotton pants or jeans.
Wear gloves to protect your hands.
Wear bright clothes if working along a street.
Shade Yourself!
A hat, long sleeves, and sunscreen are recommended.
Hydrate Yourself!
Drink plenty of water and take breaks as often as you need to.
Be Alert!
Be aware of your surroundings at all times
(watch out for dogs, cars, snakes, poison ivy, fire ants, etc.).
Never put your hands into an area that is not visible.
Do not handle dead animals, firearms or chemicals - report them to authorities.
If needles are found have an adult place them in a sharps container, lock it and throw it
away!
Watch your Step!
Be careful of loose rocks and wet or marshy areas.
Watch Children! (Children should always be accompanied by an adult)
Caution children against picking up broken glass, needles, or other sharp objects.
Keep children away from traffic.
Buddy System
Work together – at least 2 together at all times.
Keep a cellphone handy for unexpected/emergency situations.
Attachment number 1 \nPage 2 of 2
Item # 31
Commission Meeting Agenda
3/5/2013 5:00 PM
Donated Easement
Department:Law
Caption:Motion to approve the acceptance of donated permanent and
temporary easements between Ladell P. Willis, Jr., and Sherrell D.
Willis, as owners, and Augusta, Georgia, in connection with the
Muirfield Drive Drainage Improvement Project, said perpetual
easement consists of 0.10 acre (4,446 sq. ft.) of permanent
drainage, utility and maintenance easement, more or less, from the
property located at 4108 Muirfield Dr., Augusta, GA
private. (Approved by Engineering Services Committee February
25, 2013)
Background:The property owner has agreed to convey easement to Augusta,
Georgia, for the Muirfield Drive Drainage Improvement Project.
Analysis:The easement on the referenced property is necessary for the project.
Financial Impact:None
Alternatives:Deny Motion
Recommendation:Approve Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
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Commission Meeting Agenda
3/5/2013 5:00 PM
Engineering Manager (Position Filling)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve and authorize Augusta Engineering
Department (AED) to offer five percent above mid-range salary to
selected candidate for the Engineering Manager Position as
requested by the Augusta Engineering Department - Engineering
Division. (Approved by Engineering Services Committee
February 25, 2013)
Background:This is a upper level Manager Position in AED-Engineering
Division. The principal duties and responsibilities include
management of the engineering section, in-house surveying, in-
house design & construction plan development, infrastructure
inventory, development plan & plat reviews, erosion,
sedimentation & pollution control plan reviews, drainage &
stormwater assessments, management of NPDES MS4 area-wide
permit tasks, and management of local SPLOST and new
TSPLOST Projects. The candidate will frequently interact with
consulting engineers designing Augusta’s infrastructure projects
and private land development projects. The Job Grade is 59 with a
mid-salary range of $89,093.19
Analysis:The selected candidate has a Master of Science degree in
Biological Systems Engineering, and a Professional Engineering
License in the State of Georgia. In a survey conducted by the
American Society of Civil Engineers (ASCE), the result stated
engineers with a Master of Science degree in engineering earn a
median income of $95,576 per year, and engineers with PE
licensures earned a median income of $100,000 per year. This
candidate has both, and is requesting $93,547.85 per year.
Approving this action will also enable AED to obtain the
necessary skills to complete in-house engineering design, address
short and long-term stormwater management and land
development issues in a more efficient and cost-effective manner.
In addition, infrastructure mapping for critical drainage areas can
be achieved in a reasonable period of time using in-house
resources, which will yield long-term cost savings for the City and
AED.Cover Memo
Item # 33
Financial Impact:This is an approved position and is included in the 2013 budget.
Additional funds in the amount of $15,585.84 will be recaptured
from Engineering Division’s Sale Tax-Administration-Eng project
management funds for authorized positions.
Alternatives:1) Approve and authorize Augusta Engineering Department
(AED) to offer five percent above mid-range salary to a selected
Candidate for the Engineering Manager Position as Requested by
the Augusta Engineering Department - Engineering Division. 2)
Do not approve and identify alternative for continue working
without Engineering Section Manager on board
Recommendation:Approve alternative one
Funds are Available
in the Following
Accounts:
101-041110-5111110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Commission Meeting Agenda
3/5/2013 5:00 PM
Event Recycling Bin Loan Program
Department:Environmental Services
Caption:Motion to approve the proposed Event Recycling Bin Loan
Program as submitted by the Environmental Services
Department. (Approved by Engineering Services Committee
February 25, 2013)
Background:Several years ago the Environmental Services Department (ESD)
purchased some Clearstream recycling stands with the intention of
loaning them internally and externally for events. This would
provide a method of promoting recycling, while keeping our
community clean. This program has occurred on a very small
scale. The ESD has not effectively promoted or made individuals
aware of the resources currently available.
Analysis:This year the Commission has set goals around beautification. The
ESD has evaluated ways to assist in that goal, and has developed a
program around loaning the Clearstream products to groups and
individuals who want to provide waste and recycle collection at
events throughout Augusta. It is the belief of the ESD that having
resources available to the community creates a good partnership to
accomplish goals around beautification and recycling. This
program is designed around loaning Clearstream products and
plastic bags to individuals who request them for an event. This
program has no cost to the individual borrowing the product,
unless the supplied materials are not returned, or are returned
damaged. The program is initiated when an individual requests the
Clearsteam product. If available and approved, the individual will
coordinate to pick-up/receive the event materials. At that time, the
ESD will reiterate/provide program rules and limitations. Upon
the completion of the event, the individual will return the
products, and the materials collected (optional) to Augusta. It is
the intent of the department to expand the program. We hope to
include having a small trailer to house the Clearstream products to
streamline to loan process. This is more important for mid-sized
events. In addition, we would like to develop a roll off box which
houses the Clearstream and materials which could be delivered for
large recycling events. This would simplified delivery and
removal as well as allow for large event recycling to be collected
Cover Memo
Item # 34
in the roll off box.
Financial Impact:At this time the financial impact is unknown. This will be
determined by the amount of interest that develops in this
program. However, the cost to Augusta is minimal as we are
simply facilitating the loan of items which we already own.
Alternatives:1. Approve the proposed Event Recycling Bin Loan Program as
submitted by the Environmental Services Department. 2. Do not
approve.
Recommendation:1. Approve the proposed Event Recycling Bin Loan Program as
submitted by the Environmental Services Department.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 34
Citizen Volunteer Clean-Up Program Page 1 of 2
EVIROMETAL SERVICES DEPARTMET
4330 Deans Bridge Road, Blythe GA 30805
(706) 592-3200 – Fax (706) 592-3255
WWW.AUGUSTAGA.GOV
EVENT RECYCLING BIN LOAN PROGRAM
Thank you for your interest in Event Recycling!
Our community hosts hundreds of events each year. Unless recycling is offered, these events
will produce significant amounts of material that will end up in our landfill. It is our hope that
each event will take advantage of our recycling opportunities. In our experience, one of the
most reported barriers to recycling is the amount of perceived difficulty. In an effort to remove
this barrier, the Environmental Services Department has made it easy!
Simply fill out the enclosed form and return it to the Environmental Services Department by fax,
mail, or in person. If you have difficulty with the form, please contact us by phone at 706-592-
3200 or via email at solidwaste@augustaga.gov .
Once your reservation is confirmed, you will come to the Solid Waste Facility at 4330 Deans
Bridge Road to pick up your recycling containers, unless other arrangements have been made.
Your containers will be available to you the day before your event, or the Friday before if your
event is on the weekend. The containers and recyclables are due back to us the day after your
event, or the Monday after your event if the event is on the weekend. It is your responsibility to
deliver the recyclables to us unless other arrangements have been made prior to your event.
The Environmental Services Department can provide the physical necessities for event
recycling, but the success of recycling at your event is in your hands. In order to capture the
most recyclables and divert the most waste, we suggest planning the event with recycling in
mind by doing the following:
• include information about recycling bin availability in printed materials and
continually promote recycling during announcements;
• require concession vendors to provide drinks in cans or plastic bottles
(we cannot recycle paper or plastic cups!);
• request enough recycling bins for one to be placed next to each trash receptacle.
Your recyclables must be consolidated and bagged (provided with bins). We accept the
following items: aluminum, plastic, and paper (only paper that does not have food/grease
residue on it).
Happy Recycling!
Attachment number 1 \nPage 1 of 2
Item # 34
Citizen Volunteer Clean-Up Program Page 2 of 2
EVIROMETAL SERVICES DEPARTMET
4330 Deans Bridge Road, Blythe GA 30805
(706) 592-3200 – Fax (706) 592-3255
WWW.AUGUSTAGA.GOV
EVENT RECYCLING BIN LOAN PROGRAM
Augusta provides a recycling bin loan program designed for use at community events, fairs,
festivals, and block parties. Use is restricted to events held in Richmond County.
The county will loan out Clearstream recycling bins, along with plastic bags. They are available
at no cost to municipalities, clubs, schools, churches, and other organizations on a “first-come,
first-served” reservation basis. Any number can be reserved as available. To do so, please
complete the reservation request form below. Once approved, the user will need to
confirm/arrange pick-up/delivery and return drop-off times. Bins are stored at the Augusta
Landfill. Location directions will be provided. Please book at least 3 weeks in advance if
possible.
Please use this form to request Clearstream Recycling bins for your event.
Name of Event/ Sponsoring Organization: _____________________________________
Your Name: _______________________________________________________________
Phone number: ______________________ E-mail: ________________________________
Mailing Address: ___________________________________________________________
Event Location/Facility: ___________________________________________________
Event Date(s): ____________________________________________________________
Estimated Attendance: _____________________________________________________
Number of units requested: ______________________
Guidelines for determining numbers of recycling bins needed for event:
0-500 5 recycling containers 5,000-10,000 30 recycling containers
500-1,000 10 recycling containers 10,000-20,000 40 recycling containers
1,000-5,000 20 recycling containers 30,000+ 60 recycling containers
Tentative Pick-up date: ______________ Time: ________
Tentative Return date: ______________ Time: ________
Deposit Guarantee
These units may be borrowed with no money down by agreeing to guarantee a deposit. By signing
below at pick-up, the user accepts full responsibility for the bins and agrees to pay the full
replacement costs for any bins that are not returned, or are not returned intact. Replacement cost per
bin is $50.
Signature: __________________________ Date: _________________________________
Office Use Only
No. of Units Provided: __________________ Approval: ___________________________________________ Date ________________
No. of Units Returned: __________________ Approval: ___________________________________________ Date: _______________
Attachment number 1 \nPage 2 of 2
Item # 34
Commission Meeting Agenda
3/5/2013 5:00 PM
Magnolia Ridge Subdivision Ingress/Egress Easement
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve granting Meredith Homes, Inc., its successors
and/or assigns an easement across 822 O’Shields Court, for a
driveway to provide ingress/egress to Lot 12 (820 O’Shields
Court), Magnolia Ridge, as requested by AED. Also approve
having the agreement executed by the appropriate Augusta official
(s). (Approved by Engineering Services Committee February
25, 2013)
Background:Meredith Homes, Inc., is requesting an easement for
ingress/egress for a driveway to access a residence listed as
Magnolia Ridge, Lot 12. Augusta, Georgia is the owner of this
property; therefore, Augusta should sign granting the easement.
Analysis:This easement will allow Meredith Homes, Inc., to provide
ingress/egress to a new home.
Financial Impact:There will be no financial impact to Augusta, Georgia.
Alternatives:1) Approve granting Meredith Homes, Inc., its successors and/or
assigns an easement across 822 O’Shields Court, for a driveway to
provide ingress/egress to Lot 12 (820 O’Shields Court), Magnolia
Ridge, as requested by AED. Also approve having the agreement
executed by the appropriate Augusta official(s). 2) Do not approve
and deny ingress/egress to the facility.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:Cover Memo
Item # 35
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
Attachment number 1 \nPage 1 of 4
Item # 35
Attachment number 1 \nPage 2 of 4
Item # 35
Attachment number 1 \nPage 3 of 4
Item # 35
Attachment number 1 \nPage 4 of 4
Item # 35
Commission Meeting Agenda
3/5/2013 5:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Jeong AE Seo, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, 0.019 acre (820.94 sq. ft.) in fee simple and
0.010 acre (431.82 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is a temporary
driveway easement on Project Windsor Spring Road, Phase V,
STP00-1105-00(004) from property located at: 2494 Carroll Dr,
private, at the purchase price of $500.00. (Approved by
Engineering Services Committee February 25, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-54.11120 299823786-54.11120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 36
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 36
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Commission Meeting Agenda
3/5/2013 5:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Beverly K. Mims, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, 0.018 acre (786.67 sq. ft.) in fee simple and
0.016 acre (676.15 sq. ft.) of permanent construction &
maintenance easement, more or less, on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at:
4634 Windsor Spring Road, private, at the purchase price of
$500.00. (Approved by Engineering Services Committee
February 25, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-54.11120 299823786-54.11120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 37
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 37
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Commission Meeting Agenda
3/5/2013 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular & Special Called
Meeting held February 19, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 38
Commission Meeting Agenda
3/5/2013 5:00 PM
Director of Recreation, Parks and Facilities
Department:Clerk of Commission
Caption:Motion to approve the Administrator's recommendation for the
position of Director of Augusta Recreation, Parks and Facilities.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 39
Commission Meeting Agenda
3/5/2013 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 40