HomeMy WebLinkAbout2013-02-19-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/19/2013
5:00 PM
INVOCATION:
Bishop Rosa Williams, Pastor, Ever Faithful Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation from the Buffalo Soldiers to the Augusta Recreation, Parks
and Facilities Department.
Attachments
RECOGNITION(S)
2012 Employee of the Year
B. Congratulations! Ms. Patricia L. Ystenes, Administrative Assistant for
the Fleet Management Department, 2012 Employee of the Year.
Attachments
Augusta Fire Department
C. Recognition of firefighters Lt. Daniel Rigdon, Lt. Ralph Jenkins, FF
Adam Krebs, FF Mary Guest and FF Travis Petrea for rescuing John
Thompson (3-year old child) on Sunday evening February 3rd from a
burning house at 527 Carr Street.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Debra Williams, Lieutenant Colonel, United States Army Retired
(Requested by Commissioner Lockett)
Attachments
E. Johnny Patterson, 2d State Jr. Vice Commander of Georgia Attachments
Mr. Johnny Travis, Georgia State Chief of Staff
(Requested by Commissioner Lockett)
CONSENT AGENDA
(Items 1-28)
PLANNING
1. Z-13-07 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following conditions 1) that a 400 foot
natural buffer be maintained adjacent to the rear property lines of those
parcels located on the easternmost side of Lewis Acres Subdivision and
2) that a 100 foot natural buffer be maintained adjacent to the rear
property lines of those parcels located on the northernmost side of Lewis
Acres Subdivision; a petition by the Augusta Economic Development
Authority requesting a change of zoning from Zone A (Agriculture)
and Zone HI (Heavy Industry) with conditions to Zone HI on
property containing approximately 1796 acres and known as 4760 Mike
Padgett Highway. (Tax Maps 323-0-039-01-0 and 323-0-039-03-0)
DISTRICT 8
Attachments
2. ZA-R-217 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by adding to
Section 23-1 (Light Industry - Permitted Uses) by adding animal
kennels as a permitted use and deleting it from Section 24-1 (Heavy
Industry – Permitted Uses).
Attachments
3. ZA-R-218 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (General Definitions) amending the definition for Day Care
Centers to exclude private schools that provide before and after school
care and to conform with Georgia Code Section 20-2-290(b).
Attachments
4. ZA-R-219- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (General Definitions) by deleting the definition of a Parochial
School and combining it with the definition for Private School.
Attachments
5. ZA-R-220- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by amending
Section 2 (General Definitions) by amending the definition of Private
School requiring the owner or institution to conform with Georgia Code
Section 20-2-290(b).
Attachments
PUBLIC SERVICES
6. Motion to approve Amendment #1 to the Tailwind Augusta, LLC
Agreement to reflect a name change to Sterling Restaurant & Retail
Group, LLC. The Augusta Aviation Commission approved this item at
their January 31st Meeting. (Approved by Public Services Committee
February 11, 2013)
Attachments
7. Motion to approve the assignment of the Public Facilities Lease
Agreement by and between Augusta, Georgia and Greenjackets Baseball,
LLC (Lake Olmstead Stadium). (Approved by Public Services
Committee February 11, 2013)
Attachments
8. Motion to approve the selection of Mead and Hunt, Inc. as the Aviation
Consultant for the Augusta Regional Airport as approved by the Augusta
Aviation Commission at their January 31st Meeting. (Approved by
Public Services Committee February 11, 2013)
Attachments
9. Motion to approve allowing the Administrator to contact the other two
bidders on the Golf Course RFP who wanted to manage the course to
determine if they are still interested in working with the City, to allow
the City to continue operation of the golf course in the meantime and to
receive a report back to the committee in two weeks. (Approved by
Public Services Committee February 11, 2013)
Attachments
ADMINISTRATIVE SERVICES
10. Motion to approve an Ordinance to amend the Augusta Georgia Code
for the purpose of providing a uniform policy for the naming and
renaming of buildings and properties owned by Augusta,
Attachments
Georgia. (Approved by Administrative Services Committee February
11, 2013)
11. Motion to approve proposed procedure for authorization of
Agreements/Contracts for the Housing and Community Development
Department for Program Year 2013 and ask the Law Department to
update the bylaws for the HCD Citizens Advisory Committee.
(Approved by Administrative Services Committee January 7, 2013) (No
action in Commission meeting January 15, 2013) (Approved by
Administrative Services Committee February 11, 2013)
Attachments
12. Motion to approve proposed procedure for authorization of
Agreements/Contracts for the LaneyWalker/Bethlehem Redevelopment
by the City Administrator and Mayor. (Approved by Administrative
Services Committee January 7, 2013) (No action in Commission meeting
January 15, 2013) (Approved by Administrative Services Committee
February 11, 2013)
Attachments
13. Motion to approve the addition of Veterans Day as a paid holiday for all
Augusta, Georgia Employees. (Approved by Administrative Services
Committee February 11, 2013)
Attachments
FINANCE
14. Motion to approve the replacement of one animal containment truck for
the Animal Services Department. (Approved by Finance Committee
February 11, 2013)
Attachments
15. Motion to approve an Amendment to the 2013 Budget for the Sheriff's
Department to accept donated funds. (Approved by Finance
Committee February 11, 2013)
Attachments
16. Motion to approve exercising additional year option in the city's
agreement with MAXIMUS to perform Augusta's 2012 Indirect Cost
Allocation Study. (Approved by Finance Committee February 11,
2013)
Attachments
17. Motion to approve the Augusta Convention Center 2013 Annual
Plan. (Approved by Finance Committee February 11, 2013)
Attachments
18. Motion to approve the purchase of (1) 2013 Imperial SR4500 Water
Wagon from Palfleet Truck Equipment for the Environmental Services
Department. (Approved by Finance Committee February 11, 2013)
Attachments
19. Motion to approve results for 2012 Augusta Utilities Red Flag Identity
Theft Program. (Approved by Finance Committee February 11,
2013)
Attachments
20. Motion to approve Excess Worker’s Compensation Insurance with
Safety National with Statutory limits with $700,000.00 SIR (self insured
retention; otherwise, known as the deductible) for Police and Fire; all
others $600,000 for a premium of $243,281. (Approved by Finance
Committee February 11, 2013)
Attachments
ENGINEERING SERVICES
21. Motion to approve an ordinance to amend the Augusta, Georgia Code,
Title 4 Chapter 2, section 4-2-2, to provide standards for the unlawful
dumping or storing of solid waste, or the accumulation of weeds and
noxious vegetation on vacant lots and unoccupied parcels of land.
(Approved by Engineering Services Committee February 11, 2013)
Attachments
22. Motion to increase the funding for approved RFQ #11-130: Task Order
Program for Infrastructure for the City of Augusta - Utilities Department
in the amount of $1,500,000.00 for execution by CMI, Inc., Blair
Construction, Inc., Eagle Utilities, and Quality Storm Water Solutions as
qualified and selected contractors for subject RFQ. (Approved by
Engineering Services Committee February 11, 2013)
Attachments
23. Motion to approve the proposed Neighborhood Clean-Up Program as
submitted by the Environmental Services Department. (Approved by
Engineering Services Committee February 11, 2013)
Attachments
24. Motion to approve and accept the Noland Connector Roadway and
associated improvements within the road right-of-way into Augusta,
Georgia’s Public Roadway System, upon receipt of its certified plat &
proof of ownership, deed of dedication, and other required legal
documentation as determined by Augusta Engineering Department and
Augusta Utility Department. (Approved by Engineering Services
Committee February 11, 2013)
Attachments
25. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Michael H. Murphy, as owners, and Augusta, Georgia, as
optionee, in connection with the Windsor Spring Road Phase V Project,
0.023 acre (990.27 sq. ft.) in fee simple and 0.010 acre (431.82 sq. ft.) of
permanent construction & maintenance easement, more or less. Also
granted is a temporary driveway easement on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at: 4660
Windsor Spring Road, private, at the purchase price of
$550.00. (Approved by Engineering Services Committee February
11, 2013)
Attachments
26. Motion to determine that a portion of Windsor Spring Road (0.42 Acres
located south of and adjacent to the parcel identified as map and parcel
#142-0-002-01-0 known as 3558 Windsor Spring Road) has ceased to be
used by the public to the extent that no substantial public purpose is
served by it or that its removal from the county road system is otherwise
in the best public interest, pursuant to O.C.G.A. §32-7-2, and to adopt a
resolution abandoning said right of way, with the abandoned property to
be quit-claimed to the appropriate party(ies), as provided by law.
(Approved by Engineering Services Committee September 10, 2012)
(Approved by Engineering Services Committee February 11, 2013)
Attachments
PETITIONS AND COMMUNICATIONS
27. Motion to approve the minutes of the regular meeting of the
Commission held February 5, 2013 and Special Called Meeting held
February 11, 2013.
Attachments
APPOINTMENT(S)
28. Motion to approve the appointment of Mr. Bob Finnegan to the
Personnel Board due to the resignation of Mr. Donnie Smith for the
unexpired term ending March 31, 2016 representing District
Attachments
6. (Requested by Commissioner Jackson)
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/19/2013
AUGUSTA COMMISSION
REGULAR AGENDA
2/19/2013
(Items 29-32)
PUBLIC SERVICES
29. Motion to approve Choate Construction Modification #10 - New Fixed
Base Operation (FBO) Closeout as approved by the Augusta Aviation
Commission at their January 31st Meeting. (No recommendation
from Public Services Committee February 11, 2013)
Attachments
FINANCE
30. Motion to consider a request from Mr. Rayonta Whitfield on behalf of
the Augusta Boxing Club regarding a tax refund of 2012 property
taxes with proper documentation to be submitted. (No recommendation
from Finance Committee February 11, 2013)
Attachments
OTHER BUSINESS
31. Motion to approve 2013 proposed salary supplements/adjustments for
Solicitor General Kelli Kenner-McIntyre and Sheriff Richard Roundtree.
(Requested by Commissioner Marion Williams)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
Upcoming Meetings
www.augustaga.gov
32. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/19/2013 5:00 PM
Invocation
Department:
Caption:Bishop Rosa Williams, Pastor, Ever Faithful Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
2/19/2013 5:00 PM
Buffalo Soldiers
Department:Clerk of Commission
Caption:Presentation from the Buffalo Soldiers to the Augusta Recreation,
Parks and Facilities Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
2/19/2013 5:00 PM
2012 Employee of the Year
Department:Clerk of Commission
Caption:Congratulations! Ms. Patricia L. Ystenes, Administrative
Assistant for the Fleet Management Department, 2012 Employee
of the Year.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
2/19/2013 5:00 PM
Augusta Fire Department
Department:
Caption:Recognition of firefighters Lt. Daniel Rigdon, Lt. Ralph Jenkins,
FF Adam Krebs, FF Mary Guest and FF Travis Petrea for
rescuing John Thompson (3-year old child) on Sunday evening
February 3rd from a burning house at 527 Carr Street.
Background:The toddler remains in critical condition at Georgia Regents
Medical Center. The fire started sometime after 8 pm. while
he was sleeping in a front bedroom.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Commission Meeting Agenda
2/19/2013 5:00 PM
Debra Williams
Department:Clerk of Commission
Caption:Debra Williams, Lieutenant Colonel, United States Army Retired
(Requested by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
2/19/2013 5:00 PM
Johnny Patterson and Johnny Travis
Department:Clerk of Commission
Caption:Johnny Patterson, 2d State Jr. Vice Commander of Georgia
Mr. Johnny Travis, Georgia State Chief of Staff
(Requested by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
2/19/2013 5:00 PM
Z-13-07
Department:Planning Commission
Caption: Z-13-07 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following conditions 1)
that a 400 foot natural buffer be maintained adjacent to the rear
property lines of those parcels located on the easternmost side of
Lewis Acres Subdivision and 2) that a 100 foot natural buffer be
maintained adjacent to the rear property lines of those parcels
located on the northernmost side of Lewis Acres Subdivision; a
petition by the Augusta Economic Development Authority
requesting a change of zoning from Zone A (Agriculture) and
Zone HI (Heavy Industry) with conditions to Zone HI on
property containing approximately 1796 acres and known as 4760
Mike Padgett Highway. (Tax Maps 323-0-039-01-0 and 323-0-
039-03-0) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
2/19/2013 5:00 PM
ZA-R-217
Department:Planning Commission
Caption: ZA-R-217 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by adding
to Section 23-1 (Light Industry - Permitted Uses) by adding
animal kennels as a permitted use and deleting it from Section 24-
1 (Heavy Industry – Permitted Uses).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 23 (Permitted Uses)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 23-1 (Permitted Uses)
(7) Animal Kennel
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 8
Commission Meeting Agenda
2/19/2013 5:00 PM
ZA-R-218
Department:Planning Commission
Caption: ZA-R-218 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (General Definitions) amending the definition
for Day Care Centers to exclude private schools that provide
before and after school care and to conform with Georgia Code
Section 20-2-290(b).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 2 (General Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 2 (General Definitions)
"DAY CARE CETER" shall mean any place operated by a person, society, agency,
corporation, institution or group wherein are received for pay for group care, for fewer than 24
hours per day without transfer of legal custody 19 or more children under 18 years of age.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 2 (General Definitions)
"DAY CARE CETER" shall mean any place operated by a person, society, agency,
corporation, institution or group wherein are received for pay for group care, for fewer than 24
hours per day without transfer of legal custody 19 or more children under 18 years of age. The
term shall not include a private school which provides kindergarten through grade 12 education
and provides both before and after school care for its students as an auxiliary service during the
regular school year only.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
Attachment number 1 \nPage 1 of 2
Item # 9
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 9
Commission Meeting Agenda
2/19/2013 5:00 PM
ZA-R-219
Department:Planning Commission
Caption: ZA-R-219- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (General Definitions) by deleting the
definition of a Parochial School and combining it with the
definition for Private School.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 2 (General Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language and combining it with the definition of “Private School” in Section 2
(General Definitions)
"PAROCHIAL SCHOOL" shall mean a facility that provides a curriculum of elementary
and/or secondary academic instruction that is owned and operated by a religious institution.
SECTIO I . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 10
Commission Meeting Agenda
2/19/2013 5:00 PM
ZA-R-220
Department:Planning Commission
Caption: ZA-R-220- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending Section 2 (General Definitions) by amending the
definition of Private School requiring the owner or institution to
conform with Georgia Code Section 20-2-290(b).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 2 (General Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 2 (General Definitions)
"PRIVATE SCHOOL" shall mean a facility that provides a curriculum of elementary and/or
secondary academic instruction that is owned and operated by a private entity.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 2 (General Definitions)
"PRIVATE SCHOOL" shall mean an institution which meets the following criteria:
o The primary purpose of the institution is to provide the basic academic
educational program which includes, but is not limited to, reading, language arts,
mathematics, social studies and science.
o The institution is not publically controlled and operates on a continuous basis
and;
o The institution provides instruction each 12 months for the equivalent of 180 days
of education with each school day consisting of at least four and one-half hours
per day.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
Attachment number 1 \nPage 1 of 2
Item # 11
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 11
Commission Meeting Agenda
2/19/2013 5:00 PM
Amendment #1 to the Tailwind Augusta, LLC Agreement
Department:Augusta Regional Airport
Caption:Motion to approve Amendment #1 to the Tailwind Augusta, LLC
Agreement to reflect a name change to Sterling Restaurant &
Retail Group, LLC. The Augusta Aviation Commission approved
this item at their January 31st Meeting. (Approved by Public
Services Committee February 11, 2013)
Background:On August 10, 2011, the Airport entered into a five year
concession agreement with Tailwind Augusta, LLC to operate the
retail, food and beverage concessions located at the Augusta
Regional Airport. On October 15, 2012, the concessionaire filed
a certificate of amendment with the State of Georgia to change its
name from Tailwind Augusta, LLC to Sterling Restaurant &
Retail Group, LLC.
Analysis:Tailwind Augusta, LLC has legally changed the company name to
Sterling Restaurant & Retail Group, LLC. A copy of the formal
notification is attached along with a signed copy of the first
amendment to the original concession agreement. The Airport
Attorney has reviewed and approved the amendment.
Financial Impact:This will have no financial effect on the original contract.
Alternatives:Deny request.
Recommendation:Approve the first amendment to the Tailwind Augusta, LLC
agreement to reflect the company’s name change to Sterling
Restaurant & Retail Group LLC.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
FIRST AMENDMENT TO TAILWIND DELI NEWS AND GIFTS: 678234_ 1 Page 1 of 4
FIRST AMEDMET TO THE AGREEMET FOR THE LEASE
AD OPERATIO OF RETAIL, FOOD AD BEVERAGE COCESSI OS
BETWEE
TAILWID AUGUSTA, LLC
AD
THE CITY OF AUGUSTA
FOR
THE AUGUSTA REGIOAL AIRPORT
AUGUSTA, GEORGIA
This First Amendment to the Lease and Operation of Retail, Food, and Beverage
Concessions Agreement at Augusta Regional Airport, made and entered into this ______ day of
______________, 2013, between Augusta-Richmond County, Augusta, Georgia for Augusta
Regional Airport and Sterling Restaurant & Retail Group, LLC , a Georgia Limited Liability
Corporation, formerly known as Tailwind Augusta, LLC (hereinafter referred to as
“Concessionaire”).
WHEREAS, on August 10, 2011, Augusta-Richmond County, Augusta, Georgia for
Augusta Regional Airport and Tailwind Augusta, LLC entered into a five year Concessions
Agreement, commencing on June 3, 2011 and terminating on June 2, 2016 for the Operator to
manage the Retail, Food, and Beverage Concessions located at Augusta Regional Airport; and
WHEREAS, on October 15, 2012, Concessionaire filed a certificate of Amendment with
the Georgia Secretary of State to change its name from Tailwind Augusta, LLC to Sterling
Restaurant & Retail Group, LLC; and
WHEREAS, the Parties desire to amend certain terms of the Agreement as set forth
hereinafter; and
Attachment number 1 \nPage 1 of 4
Item # 12
FIRST AMENDMENT TO TAILWIND DELI NEWS AND GIFTS: 678234_ 1 Page 2 of 4
OW, THEREFORE, in consideration of the inducements, mutual covenants and
conditions herein contained, the Parties have agreed to amend the Agreement as follows:
1.
All provisions of Agreement that refer to Tailwinds Augusta LLC, are hereby amended to
refer to Sterling Restaurant & Retail Group, LLC. Formal notification submitted by the
Concessionaire is attached (Attachment 1) and is made a part of this First Amendment.
2.
Section 20.17, Notices, is hereby amended to change the name and address of
Concessionaire as follows:
Sterling Restaurant & Retail Group, LLC
1109 Arboretum Drive
Wilmington, North Carolina, 28405
Doug DeLise
Phone: 910-232-4014
doug@airport-concessions.com
3.
All other terms and conditions of the Agreement shall remain the same except as
specifically amended herein.
In Witness whereof, the Parties have caused this First Amendment of the Retail, Food,
and Beverage Concessions Agreement to be executed this ____ day of ____________, 2013.
Augusta, Georgia
_________________________ _________________________________
Augusta Aviation Commission Sterling Restaurant & Retail Group, LLC
Attachment number 1 \nPage 2 of 4
Item # 12
FIRST AMENDMENT TO TAILWIND DELI NEWS AND GIFTS: 678234_ 1 Page 3 of 4
ATTACHMENT A
Attachment number 1 \nPage 3 of 4
Item # 12
FIRST AMENDMENT TO TAILWIND DELI NEWS AND GIFTS: 678234_ 1 Page 4 of 4
Attachment number 1 \nPage 4 of 4
Item # 12
Commission Meeting Agenda
2/19/2013 5:00 PM
Assignment of Public Facilities Lease Agreement by and Between Augusta, Georgia and Greenjackets
Baseball, LLC.
Department:Recreation, Parks and Facilities
Caption:Motion to approve the assignment of the Public Facilities Lease
Agreement by and between Augusta, Georgia and Greenjackets
Baseball, LLC (Lake Olmstead Stadium). (Approved by Public
Services Committee February 11, 2013)
Background:The Board of Commissioners of Richmond County, Georgia and
the City Council of Augusta, Georgia as lessor, and Scripps
Baseball Group, Inc. as lessee, entered into a Public Facility Lease
Agreement dated May 9, 1994 which has been subsequently
amended on September 6, 1994; June 23, 1998; and April 12,
2004 (collectively, the "Lease").
Analysis:The present lessee and tenant, Augusta Professional Baseball LLC
(the "Assignor") desires to assign the lease agreement as amended
to Greenjackets Baseball, LLC. to facilitate the transfer of
ownership of the baseball club.
Financial Impact:All terms and conditions of the amended lease are in effect
including the payment of rent which remains at $25,000 annually.
Alternatives:1. To Approve the assignment of the Public Facilities Lease
Agreement by and between Augusta, Georgia and Greenjackets
Baseball, LLC. 2. Move No Action
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:Cover Memo
Item # 13
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
BIZ\wec.007428.47721.012.Assignment of Public Facilities Lease Agr.v01.jaw.doc Page 1
ASSIGMET OF PUBLIC FACILITIES LEASE AGREEMET
BY AD BETWEE
AUGUSTA, GEORGIA AD GREEJACKETS BASEBALL, LLC
(LAKE OLMSTEAD STADIUM)
WHEREAS, the Board of Commissioners of Richmond County, Georgia and the City
Council of Augusta, Georgia, as lessor (the “Landlord”), and Scripps Baseball Group, Inc. as
lessee, entered into a Public Facility Lease Agreement dated May 9, 1994 which has been
subsequently amended on September 6, 1994; June 23, 1998; and April 12, 2004 (collectively,
the “Lease”); and
WHEREAS, the present lessee and tenant, Augusta Professional Baseball LLC (the
“Assignor”), desires to assign said lease agreement as amended to GreenJackets Baseball, LLC,
a Georgia limited liability company (the “Assignee”); and,
WHEREAS, the “Landlord, which cannot unreasonably withhold its consent to said
assignment, has reviewed the request for an assignment made by the Assignor and the
Assignee; and
WHEREAS, all conditions precedent to this assignment which are recited in Section 25
of said Lease, including the approval in writing of the South Atlantic League, the National
Association of Professional Baseball Leagues, Inc. and Major League Baseball, Inc. have or
will be obtained; and
WHEREAS, Assignee and Landlord expressly agree to the incorporation herein by
reference of the terms and conditions of the Lease.
NOW, THEREFORE, in consideration of the recitals herein above made and the mutual
covenants hereinafter contained, the duties to be undertaken by GreenJackets Baseball, LLC, as
Assignee, and the monies to be paid, Augusta Professional Baseball LLC, as Assignor, and
GreenJackets Baseball, LLC as Assignee and Augusta, Georgia, as Landlord, do by this
Agreement, specifically agree to the assignment of said Lease to GreenJackets Baseball, LLC:
1. Effective Date. The effective date of this assignment shall be [January __],
2013 and the first payment of rent due Augusta, Georgia as lessor shall be timely made
commencing on April 30, 2013.
2. Assignment. Assignor does hereby assign, transfer, and set over unto Assignee,
all of its right, title, and interest in and to the Lease and in and to the Facility, upon the terms and
conditions set forth herein. Assignee agrees to perform all duties and obligations of the Tenant
under the Lease arising on or after the date hereof. Assignor shall remain liable for any
obligations of the Tenant that arose prior to the date hereof.
3. Landlord’s Covenants. Landlord joins in this Assignment to indicate its
consent to the assignment herein made by Assignor to Assignee, under the terms and conditions
set forth above, and hereby:
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(a) Certifies that, as of the date hereof, Assignor is not in default under any terms
of the Lease, nor is there any event or occurrence which, to its knowledge, with the giving of
notice and/or passage of time would constitute a default by Assignor under the terms of the
Lease;
(b) Certifies that Landlord has full power and authority to execute and deliver this
instrument and to lease the Facility; and
(c) Acknowledges its release, as of the date hereof, of Assignor from any and all
further obligation and/or liability arising under the rents and obligations under the Lease from
and after the date hereof.
4. otices. That the "Notices section" of said lease is amended to provide that
all notices under the lease shall be forwarded to the following addresses:
For the lessee/assignee, Augusta Professional Baseball, LLC:
GreenJackets Baseball, LLC
78 Milledge Road
Augusta, Georgia 30904
Attention: Jeff Eiseman
Phone: 706.736.7889
Fax: 706.736.1122
For any notices to Augusta:
Augusta, Georgia
530 Greene Street
Augusta, Georgia 30911
Attention: Mr. Fred Russell, Administrator
Phone: 706.821.2400
Fax: 706.821.2819
and to:
Augusta Recreation and Parks Department
2027 Lumpkin Road
Augusta, Georgia 30906
Attention: William P. Shanahan, Deputy Administrator
Phone: 706.796.5025
Fax: 706.796.4099
5. Counterparts. This Assignment may be executed by the parties in one or
more counterparts, each of which shall be binding against the signatory and all of which taken
together shall constitute one instrument.
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The Lease otherwise remains effective between the parties, as written.
WHEREFORE, the above-referenced parties have hereunto caused these presents to be
executed by and through their authorized officials and the seals of said limited liability
companies affixed and the seal of Augusta, Georgia to be affixed, this ____ day of
_____________, 2012.
Assignor:
Augusta Professional Baseball LLC
By: ____________________________
As its: __________________________
___________________________
Witness
___________________________
Notary Public
Assignee:
GreenJackets Baseball, LLC
By: ____________________________
As its: __________________________
___________________________
Witness
___________________________
Notary Public
Augusta, Georgia
By: ____________________________
As its: __________________________
Attest:
____________________________
Clerk of Commission
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Commission Meeting Agenda
2/19/2013 5:00 PM
Aviation Consulting Services Selection
Department:Augusta Regional Airport
Caption:Motion to approve the selection of Mead and Hunt, Inc. as the
Aviation Consultant for the Augusta Regional Airport as approved
by the Augusta Aviation Commission at their January 31st
Meeting. (Approved by Public Services Committee February
11, 2013)
Background:The Federally approved contract period for Campbell & Paris,
Augusta Regional Airport’s consulting engineer of record has run
its term. RFQ Item #12-216 was advertised as required and
opened for evaluation on November 30, 2012, and phase I
evaluations were completed on January 16, 2013. The following
submittals were evaluated: Robert and Company, AVCON,
Inc., Prime Engineering, Inc., Mead and Hunt, Inc., Michael
Baker Jr., Inc. Campbell & Paris was ruled non-compliant by the
Richmond County Procurement Dept., and eliminated from the
process through a bid protest letter.
Analysis:The initial phase one evaluation or short listing was accomplished
by a staff committee on January 16, 2013 and an interview process
was scheduled for January 29, 2013, for the finalists. They are as
follows: Mead and Hunt, Inc. Michael Baker Jr., Inc. Prime
Engineering, Inc. The Phase II evaluation was conducted with live
interviews and the staff committee ranked them in the same order
with Mead and Hunt being recommended to the Augusta Aviation
Committee for selection and contract negotiations per the Federal,
State and County policy on consultant selection processing. In
attendance, observing but not voting in the phase II interviews
were members of the Augusta Aviation Commission’s
Engineering and Construction Committee.
Financial Impact:to be determined through contract negotiations.
Alternatives:Deny request.
Recommendation:The Richmond County Procurement Department and their staff
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evaluation committee along with the Augusta Aviation
Commission and airport Staff recommends the approval of the
proposed selection of Mead and Hunt, Inc. for final negotiations
and direct airport staff to bring a recommended contract back to
the Augusta Aviation Commission at the February 2013 meeting.
Funds are Available
in the Following
Accounts:
N/A at this time.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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VENDORS Attachment B E-Verify SAVE Form Addendum 1 Original 7 Copies
Campbell & Paris Engineers
4215 LaFayette Center Drive, Ste 2
Chantilly, VA 20151
YES 404957 YES NO/Non-
Compliant YES YES
Robert and Company
229 Peachtree Street, NE
International Tower Ste 2000
Atlanta, GA 30303
YES 131272 YES YES YES YES
AVCON, Inc
5555 E. Michigan Street, Suite 200
Orlando, FL 32822
YES 402816 YES YES YES YES
Prime Engineering, Inc.
3715 Northside Pkwy NW 300
Atlanta, GA 30327
YES JSKA7299 YES YES YES YES
Mead and Hunt, Inc
307 W. Main Street
Lexington, SC 29072
YES 244747 YES YES YES YES
Michael Baker Jr., Inc
700 Huger Street
Columbia, SC 29201
YES 406250 YES YES YES YES
RFQ Opening
RFQ Item #12-216
Aviation Consultant Services
for Augusta, Georgia - Augusta Regional Airport
RFQ Due: Friday, November 30, 2012 @ 11:00 a.m.
The following vendors did not respond:
Cranston Engineering / 452 Ellis Street / Augusta, GA 30901
Heery International / 999 Pechtree Street, NE / Atlanta, GA 30303
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EVALUATION CRITERIA:
Robert and Company
229 Peachtree Street, NE
International Tower
Suite 2000
Atlanta, GA 30303
AVCON, Inc.
5555 E. Michigan Street,
Suite 200
Orlando, FL 32822
Prime Engineering, Inc.
3715 Northside Pkwy NW 300
Atlanta, GA 30327
Mead and Hunt, Inc.
307 W. Main Street
Lexington, SC 29072
Michael Baker Jr., Inc.
700 Huger Street
Columbia, SC 29201
Eval 1 86 94 96 84 95
Eval 2 86 81 89 95 92
Eval 3 88 87 89 91 90
Eval 4 83 69.5 75 95 92
Eval 5 83 84 95 88 90
TOTAL 426 415.5 444 453 459
Phase I
Average Total 85.2 83.1 88.8 90.6 91.8
Presentations 3 1.25 1.75
Cumulative Phase I - Evaluation Sheet
RFQ Item #12-216 - Aviation Consultant Services
for Augusta, Georgia - Augusta Regional Airport
Evaluation Committee Comments:During Phase I Prime Engineering,Inc.,Mead and Hunt,Inc.and Michael Baker Jr.,Inc.received the highest scores and
were therefore shortlisted and invited to participate in Phase II of the evaluation process.During Phase II of the evaluation process,each company was
ranked on their presentation by the committee members with their number 1 choice receiving a 1. The cumulative totals are listed in Phase II.
Cumulative Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
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Commission Meeting Agenda
2/19/2013 5:00 PM
Golf Course Contract
Department:Clerk of Commission
Caption:Motion to approve allowing the Administrator to contact the
other two bidders on the Golf Course RFP who wanted to manage
the course to determine if they are still interested in working with
the City, to allow the City to continue operation of the golf course
in the meantime and to receive a report back to the committee in
two weeks. (Approved by Public Services Committee
February 11, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
2/19/2013 5:00 PM
Contract Modification #10 – Choate Construction Company
Department:Augusta Regional Airport
Caption:Motion to approve Choate Construction Modification #10 - New
Fixed Base Operation (FBO) Closeout as approved by the
Augusta Aviation Commission at their January 31st Meeting. (No
recommendation from Public Services Committee February
11, 2013)
Background:The Augusta Aviation Commission awarded a contract to Choate
Construction Company on June 30, 2011, for the construction of
the new Fixed Base Operation (FBO) building at the Augusta
Regional Airport. The original contract was for $5,045,461.00.
Analysis:Contract Modification #10 is the Airport’s request for Choate to
apply final credits for the contract closeout. The details of the
credits are explained in the attached supporting documents.
Original Contract $5,045,461.00 Previous Contract Modifications
$ 371,746.97 Contract Modification 10 ($89,874.74) Revised
Contract Total $5,327,333.23 The original project budget included
$100,000.00 in the Owner’s contingency for a total project budget
of $5,145,461.00. Due to the modifications, the project budget
was exceeded by $181,872.23 (3.5%).
Financial Impact:A credit in the amount of $89,874.74.
Alternatives:Deny request.
Recommendation:Approve the Choate Construction Company Change Modification
#10 - Closeout - with a credit of $89,874.74.
Funds are Available
in the Following
Accounts:
551-08-1206/54-13130
REVIEWED AND APPROVED BY:
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Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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C&PE Project #: 0733-18 Contract Modification #10
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Contract Modification #10
Airport: Augusta Regional Airport Date Initiated:22 January 2013
Owner: City of Augusta Project: New FBO Terminal
Contractor: Choate Construction Company Project Number: 0733-17
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item
#
Choate
Contract Mod #Description Unit Quantity Line Item
Price
1 77 Flex 650 Concrete Settlement LS 1 ($25,500.00)
2 78 Owner Savings Credit LS 1 ($64,374.74)
($89,874.74)
Total Contract Amount
Original Contract Total $5,045,461.00
Previous Contract Modification Total (CM #1 -9)$371,746.97
This Contract Modification Total (CM #10)($89,874.74)
Revised Contract Total $5,327,333.23
Total Contract Time
Original Contract Time 250 calendar days
Changes to Contract Time from Previous Contract Modifications 89 calendar days
Changes to Contract Time from This Contract Modification 0 calendar days
Revised Contract Time Total 339 calendar days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
Justification for Change
Brief description of the proposed contract changes and locations:
1.Flex 650 Concrete Settlement.This COP is issued to reflect the agreement
between Choate and the Owner to provide a credit to resolve the issue related to
P-501 Flex 650 concrete acceptance.This COP is a credit to the contract
amount by $25,500.00. Refer to Choate Change Order Proposal #77.
2.Owner Savings Credit.This COP is issued to reconcile the Owner’s share
(70%) of the savings in associated with the contract agreement between Augusta
–Richmond County, Georgia and Choate Construction.This COP is a credit tothe contract amount by $64,374.74. Refer to Choate Change Order Proposal#78.
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C&PE Project #: 0733-18 Contract Modification #10
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A breakdown of the credit is as follows:
Final Project Costs
(Referenced attached Job Cost Detail):$5,024,286.06Final Management Fee:$ 275,458.00Final Cost + Management Fee:$5,299,744.06
Final Contract Amount (Through CO#9):$5,391,707.97
Total Savings:$91,963.91Owner’s Share of Savings (70%):$ 64,374.74
Final Pay Application Amount
(Cost +Fee -Owner Savings)$5,327,333.23
Recommended
by:___________________________________Campbell & Paris Engineers January 22,2013Date
Accepted by:___________________________________Choate Construction Company ____________Date
Approved by:___________________________________Augusta Regional Airport ____________Date
Approved by:
_____________________________________City of Augusta _____________Date
Submit 4 original copies to the City of Augusta.
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Commission Meeting Agenda
2/19/2013 5:00 PM
Building and Property Naming and Renaming Policy
Department:Planning and Development
Caption:Motion to approve an Ordinance to amend the Augusta Georgia
Code for the purpose of providing a uniform policy for the naming
and renaming of buildings and properties owned by Augusta,
Georgia. (Approved by Administrative Services Committee
February 11, 2013)
Background:Naming of building and properties has been done on an
unorganized case by case basis. The Administrator requested the
Department to review other ordinances and propose a policy for
Augusta.
Analysis:Naming of building and properties has been done on an
unorganized case by case basis. The Administrator requested the
Department to review other ordinances and propose a policy for
Augusta.
Financial Impact:None
Alternatives:Approve changes as needed or take no action
Recommendation:Approve
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
2/19/2013 5:00 PM
Proposed Procedure for Authorization of Agreements/Contracts for the Housing and Community
Development Department for Program Year 2013
Department:Housing and Community Development Department (AHCDD)
Caption:Motion to approve proposed procedure for authorization of
Agreements/Contracts for the Housing and Community
Development Department for Program Year 2013 and ask the Law
Department to update the bylaws for the HCD Citizens Advisory
Committee. (Approved by Administrative Services Committee
January 7, 2013) (No action in Commission meeting January 15,
2013) (Approved by Administrative Services Committee
February 11, 2013)
Background:Each year the City receives Community Development Block
Grant (CDBG), Emergency Solutions Grant (ESG), HOME
Investment Partnership (HOME), and Housing Opportunities for
Persons with AIDS (HOPWA), Neighborhood Stabilization
Program (NSP 1 and 3), and Homeless Prevention and Rapid Re-
Housing Program (HPRP) funds from the U. S. Department of
Housing and Urban Development. These funds are used to fund
agencies and projects to assist low to moderate income persons
and revitalize low-income neighborhoods. The Housing and
Community Development Department (HCDD) annually solicits
proposals from agencies and develops CDBG, ESG, HOME and
HOPWA budgets which are incorporated into the City’s Annual
Action Plan that is presented to the Augusta Commission for
approval. To carry out the projects presented in the Action Plan,
HUD requires the City to have agreements with each agency that
is to be funded. If a project involves construction, a construction
contract and/or professional service contracts may also be
required. HUD regulations require grantees to meet a federally
mandated spend-down threshold (Timeliness Standard). It is
calculated by HUD each year at the end of October. In the past,
Augusta has been challenged with complying with this regulation
and has faced funding reductions for its failure to
comply. Unfortunately, Congress failure to approve a federal
budget in a timely manner for its entitlement communities to
receive grant agreements early in the year is not an acceptable
reason for failing to meet this expenditure requirement. As you
will note by Attachment 1 (Funding Approval/Agreement),
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Augusta did not receive its approved agreement until mid-April of
this year (2012). Funds were not available until mid-May. On
October 5, 2012 we received an email from the Atlanta Director of
HUD’s Office of Community Planning and Development
(Attachment 2), stating concerns that our rate of expending funds
would cause us to not meet the spend-down mandate. I am happy
to state that we “met” the spend-down mandate. This was due to
the contract/agreement approval process that was approved by the
Commission on July 10, 2007, see Attachment 3. To facilitate the
execution of agreements/contracts, we are proposing the following
Agreement/Contract Execution Procedure for the Housing and
Community Department for Program Year 2013: Once the
Consolidated Plan/Action Plan is approved by Commission:
Mayor will be given authorization to execute all necessary Grant
Agreements relative to the approved Consolidated Plan/Annual
Plan as required by HUD;The Mayor, City Administrator and
Director of HCDD will be given authorization to execute all the
necessary agency grant agreements and contracts required to
implement the Consolidated Plan/Annual Action Plan as approved
by the Commission. All documents other than Forms HUD-7082
and HUD-40093 which require only the Mayor’s signature, must
require signatures of all (3) parties. All City of Augusta
Procurement Policies will be complied with and acknowledgement
given by the appropriate staff of the Procurement Department.
Analysis:The current process has worked well. However, it is the
recommendation of Legal Counsel that the process should be
approved with the time frame specified as referenced (Program
Year 2013).
Financial Impact:Approval of the proposed procedure will facilitate the expenditure
of funds in a timely manner so as to comply with HUD’s
Timeliness Standard.
Alternatives:None recommended.
Recommendation:Approve Procedure for Authorization of Agreements/Contracts for
the Housing and Community Development Department.
Funds are Available
in the Following
Accounts:
Funds are available in the respective HUD Program Accounts.
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
2/19/2013 5:00 PM
Proposed Procedure for Authorization of Agreements/Contracts for the Laney Walker/Bethlehem
Redevelopment by the City Administrator and Mayor
Department:Housing and Community Development Department (AHCDD)
Caption:Motion to approve proposed procedure for authorization of
Agreements/Contracts for the LaneyWalker/Bethlehem
Redevelopment by the City Administrator and Mayor. (Approved
by Administrative Services Committee January 7, 2013) (No
action in Commission meeting January 15, 2013) (Approved by
Administrative Services Committee February 11, 2013)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Included in
this legislation was the formation of an Urban Redevelopment
Authority which ultimately issued bonds to provided financing for
the rehabilitation and redevelopment activities in the Laney
Walker/Bethlehem area. Augusta has provided oversight and
implemented the urban redevelopment plan, generally referred to
as the Laney Walker/Bethlehem Redevelopment Project. Since
that time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up a financial incentives program for
developers and home buyers, selected a team of development
partners to focus on early-phase catalytic construction, and created
a marketing strategy to promote the overall effort. While still in
the early stages of a long term revitalization program, Laney
Walker/Bethlehem has already caught the eye of Harvard
University’s School of Design, which, in its Student Journal on
Real Estate, recently touted Augusta’s project as potentially a
“game-changing” national model for public-private partnerships.
This ambitious redevelopment project was the recent recipient of
Georgia Planning Association’s 2011 Outstanding Implementation
award and has been a showcase at national conferences ranging
from New Partners for Smart Growth to the American Planning
Association to the American Architectural Foundation.
The Housing and Community Development
Department, in conjunction with the City’s Purchasing Dept.,
issued a Request for Qualifications (RFQ) for developers,
builders, architects, engineers, realtors, and marketing firms
(contractor) to support the Laney Walker/Bethlehem
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Redevelopment Project. Through the RFQ process over 30 firms
responded and eighteen (18) firms were selected, on the basis of
qualifications and experience, as procured contractors. A process
has been established that allocates work to the procured firms on
the basis of issuing Task Orders to one, or more, of the firms
based on a combination of their project specific qualifications and
cost to provide the requested services. Each Task Order provides a
description of the requested services and requires the service
provider to respond with a detailed scope of work, time line to
provide the requested service, and cost to provide services. In
addition to the use of Task Orders to facilitate services required
for the Laney Walker/Bethlehem Redevelopment Project, there
are some services providers that have been procured through the
City’s Purchasing Dept. that may require contract extensions and
renewals based on their performance and changing project
requirements. The day to day management of the Laney
Walker/Bethlehem Redevelopment Project requires that the
Housing and Community Development Dept. (HCDD) have the
ability to make deliberate, but timely, decisions to keep this
project moving. See Attachment “A” for an example of a recent
sales contract for the purchase 1012 Spruce/1246 11th Street. The
execution of this contract occurred as a result of extensive
negotiation between the homebuyer, seller, and lender. The sales
contract expiration date is set to accommodate the preparation of
construction drawings, the timely execution of the construction
contract, and the construction of the new home. If the approval of
the construction contract required City Commission approval it
would be extremely difficult to meet the time line established by
the purchase agreement. In addition a City Commision approval
requirement would require public disclosure of the purchaser’s
name which could significantly chill sales. Failure to make
decisions on the selection of approved builders, architects,
engineer, etc. affects our ability to initiate the construction start of
new projects, impact the cost of construction interest on each
project during the construction period, and directly impacts our
ability to place new homes under contract and close on the sale of
homes in a timely manner. See Attachment “B” for an overview of
range of the types of contracts used, general descriptions of the
current process and procedures, and the adverse impact that would
be created if the contact/agreement process was expanded. To
facilitate the execution of agreements/contracts/task orders with
builders, developers, architects, etc. that have been approved
through the City’s Purchasing Department, and with
acknowledgement by the appropriate staff of the Procurement
Dept., we are proposing the following Agreement/Contract/Task
Order Execution Procedures be used by the Housing and
Community Development Dept. for the calendar year 2013: * The
Mayor, City Administrator, and the Director of HCDD will be
given the authorization to execute all the necessary contracts,
agreements, and task orders required to effectively and efficiently
manage the Laney Walker/Bethlehem Redevelopment Project is
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within the limits of the budget approved by the URA. All
documents will require the signature of all three parties; · *
The HCDD will provide an annual Financial Report of the Laney
Walker/Bethlehem Redevelopment Project inclusive of Policy and
Procedures, Tax Base Increase Analysis, Laney
Walker/Bethlehem Bond Funding Budget and Budget Breakdown,
and a Summary of Housing Construction Expenditures to the
Commission and the Urban Redevelopment Authority. A similar
report was provided the Commission in July 2012. The annual
report will be due no later than 60 days after December 31st of
each year commencing in December of 2013. Any interim reports
that may be requested and supplied to the URA will also be
provided to the Commission.
Analysis:The proposed procedure is similar to the current process utilized
by HCDD in implementing HUD grants and works well. The
process will enable the HCDD to serve both long time Laney
Walker/Bethlehem residents and new families moving into the
neighborhoods in an effective and timely manner. As evidenced
by the July 2012 Financial Report the process is transparent and
fully accountable.
Financial Impact:Approval of the proposed procedures will facilitate the
redevelopment of the Laney Walker/Bethlehem neighborhoods in
a timely manner that is responsive to market demands and fully
accountable to the City Commission and the Urban
Redevelopment Authority.
Alternatives:None Recommended
Recommendation:Approve Procedure for Authorization of
Agreements/Contracts/Task Orders for the Laney Walker
Redevelopment Program administered by the Housing and
Community Development Dept.
Funds are Available
in the Following
Accounts:
Funds are available in the Laney Walker/Bethlehem Project
Account.
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
2/19/2013 5:00 PM
Veterans Day Holiday
Department:Clerk of Commission
Caption:Motion to approve the addition of Veterans Day as a paid holiday
for all Augusta, Georgia Employees. (Approved
by Administrative Services Committee February 11, 2013)
Background:Augusta is the home of a large military contingent at Fort Gordon
and has a very large retired military population that calls Augusta
home. Veterans Day is a US holiday which honors people who
have served in the Armed Service, known as Veterans. It is
observed on November 11 to honor all American Veterans, both
living and dead. Veterans Day is largely intended to thank living
veterans for dedicated and loyal service to their country and to
acknowledge that we deeply appreciate the sacrifices they have
made in their lives to keep our country free.
Analysis:
Financial Impact:(May consider budgeting for this proposed holiday by adjusting
annual pay increases)
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
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Item # 20
Commission Meeting Agenda
2/19/2013 5:00 PM
2013 Animal Transport Truck
Department:Finance - Fleet Management
Caption:Motion to approve the replacement of one animal containment
truck for the Animal Services Department. (Approved by
Finance Committee February 11, 2013)
Background:Augusta Animal Services Department Director requests the
acquisition of one animal containment truck to replace a 2005, F-
250 with 149,896 miles, asset number 204276. This vehicle meets
the replacement criteria established in 2004, the evaluation is
attached for review. This vehicle has become a liability to the
Department due to increasing maintenance costs. The lack of
General Fund Capital Outlay funding for vehicles and equipment
in the past has prevented Animal Services from maintaining their
required vehicle needs.
Analysis:The new vehicle will be purchased through the Georgia Statewide
Contract Bid system assuring the best pricing available throughout
the State.
Financial Impact:The cost of the proposed animal transport truck is $43,247.00.
Funding for the procurement of this equipment will be through the
current SPLOST VI sales tax program.
Alternatives:1) Approve the request,2) disapprove the request.
Recommendation:Approve the requst for the replacement of one animal containment
truck and the sale of the truck to be replaced.
Funds are Available
in the Following
Accounts:
Sales Tax Phase VI (3rd year).
REVIEWED AND APPROVED BY:Cover Memo
Item # 21
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
2/19/2013 5:00 PM
Amend 2013 Budget to Accept Donation for Sheriff's Dept
Department:Finance
Caption:Motion to approve an Amendment to the 2013 Budget for the
Sheriff's Department to accept donated funds. (Approved by
Finance Committee February 11, 2013)
Background:Acceptance of donated funds and the budget amendment to record
that action would increase total revenue and expenditures and
requires approval at the Commission level.
Analysis:An account held by former Sheriff Strength that held funds
donated to support youth activities was closed. Those funds have
been donated to Sheriff Roundtree for his use. Acceptance of the
donation and approval of a budget amendment would allow
Sheriff Roundtree to use these funds to support activites in the
department.
Financial Impact:Acceptance would provide an additional $8625.89 for the Sheriff's
dept
Alternatives:
Recommendation:Accept the funds and approve a budget amendment for the same
amount
Funds are Available
in the Following
Accounts:
$8625.89
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 22
Clerk of Commission
Cover Memo
Item # 22
Commission Meeting Agenda
2/19/2013 5:00 PM
Approve 2012 Indirect Cost Allocation Study
Department:Finance
Caption:Motion to approve exercising additional year option in the city's
agreement with MAXIMUS to perform Augusta's 2012 Indirect
Cost Allocation Study. (Approved by Finance Committee
February 11, 2013)
Background:The Georgia General Assembly House Bill 491 mandates Indirect
Cost Studies be performed for local governments with
expenditures totaling $10 million or more. This study provides
the basis of the budget for the allocation of costs to all funds
receiving services from the General Fund.
Analysis:After a Request for Proposals (RFP) solicited qualified vendors,
MAXIMUS was selected and approved to perform the city's 2010
Indirect Cost Allocation Study with the option for four additional
years. MAXIMUS has conducted Augusta's 2010 and 2011
studies. This firm is familiar with the various funds and reporting
entities that comprise the government and has the available
resources required to perform this study. MAXIMUS will develop
and prepare the city's Full Cost Allocation Plan, OMB Circular A-
87 Cost Plan and Augusta Public Transit's Plan.
Financial Impact:MAXIMUS will prepare the city's aforementioned 2012 cost
plans, as well as, submit and negotiate approval with HUD for the
total professional fee of $21,330.
Alternatives:Do not exercise additional year option on current approved
agreement.
Recommendation:Approve exercising additional year option on current agreement
between Augusta Georgia and MAXIMUS for the required 2012
Indirect Cost Allocation Plans.
Funds are Available
in the Following Funds are available 101-01-5120/52-11110.Cover Memo
Item # 23
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
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Commission Meeting Agenda
2/19/2013 5:00 PM
Augusta Convention Center 2013 Annual Plan
Department:Administrator
Caption:Motion to approve the Augusta Convention Center 2013 Annual
Plan. (Approved by Finance Committee February 11, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
2/19/2013 5:00 PM
Imperial SR4500 Water Wagon
Department:Environmental Services
Caption:Motion to approve the purchase of (1) 2013 Imperial SR4500
Water Wagon from Palfleet Truck Equipment for the
Environmental Services Department. (Approved by Finance
Committee February 11, 2013)
Background:The Landfill has historically had a water truck for dust
suppression and fire control as required by permit. The water truck
became unserviceable due to age and was sold as surplus. We
submitted a bid for a new water truck and found that option to be
too costly. We are currently renting a water truck on a month-to-
month basis in order to maintain compliance.
Analysis:We are proposing the purchase of this towable water wagon as a
more affordable and versatile solution. Additional benefits are that
it does not require a CDL license to operate (as the water truck
did); it will utilize our agricultural tractor more often, and will be
more diverse in off-road applications. The cost of this machine is
$ 64,406.00.
Financial Impact:The department is currently renting a water truck at an expense of
$2000 per month. In the event that we did not have a dust
suppression method, the state could issue a Notice of Violation
which could yield a fine. We evaluated purchasing a water truck,
however, the cost of such a purchase exceeded $150,000.
Alternatives:1. Approve the purchase of (1) 2013 Imperial SR4500 Water
Wagon from Palfleet Truck Equipment. 2. Do not approve the
purchase.
Recommendation:Approve the purchase of (1) 2013 Imperial SR4500 Water Wagon
from Palfleet Truck Equipment.
Funds are Available
in the Following Adequate funds of $64,406.00 are available. The department
recommends using funds from 541-04-4210/5422510. Cover Memo
Item # 25
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
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Item # 25
VENDORS
Palfleet Truck Equipment
5178 Old Dixie Highway
Forest Park, GA 30297
Attachment B Yes
E-Verify # 40017
SAVE Form Yes
Year 2013
Brand Imperial
Model SR4500
Re-Bid Amount $64,406.00
Delivery Date 90 days
The following vendors did not respond:
Wastecorp Pumps / P.O. Box 70 / Grand Island, NY 14072
Hertz Equipment Rental / 2017 Rawley Road / Augusta, GA 30906
TM Trailer Sales / 115 Mt Carmel Road / McDonough, GA 30253
C & I Equipment Co Inc. / 1684 S. Research Loop, Suite 508 / Tucson, AZ 85710
Border Equipment / 2804 Wylds Road / Augusta GA 30909
Re-Bid Opening
Re-Bid Item #12-188B
Water Wagon
for Augusta, Georgia - Environmental Services Department
Re-Bid Due: Thursday, January 3, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 25
Commission Meeting Agenda
2/19/2013 5:00 PM
Red Flag Identity Theft Program Results 2012
Department:Finance/Risk Managment Division
Caption:Motion to approve results for 2012 Augusta Utilities Red Flag
Identity Theft Program. (Approved by Finance Committee
February 11, 2013)
Background:The purpose of this program is to comply with the Federal Trade
Commission's Red Flags Rule. Augusta Richmond County Code
Title II (Finance and Taxation) Chapter 5 Identity Theft
Prevention was established in compliance with this regulation.
The focus of the program is on detecting, preventing and
mitigating identity theft by identifying and detecting identify theft
red flags and by responding to such red flags in a manner that will
prevent identity theft. Finance's Risk Management Division was
tasked with developing the program, policy and procedures for
departments identified as having operations subject to the Red
Flags Rule. After consideration of the size and complexity of the
operations and account systems, and the nature and scope of its
operations, it was determined that the Augusta Utilities
Department was subject to this Rule. Red Flag categories include
notifications and warnings from credit reporting agencies,
suspicious documents, suspicious personal identifying
information, suspicious account activity or unusual use of account,
alerts from others.
Analysis:Summary of cases in which the Augusta Utilities Department
detected red flags and denied services: Individuals presented
falsified lease agreements - 14 cases Individual Identity theft per
police report - 1 case Check fraud - turned over to RCSO - 1 case
Financial Impact:
Alternatives:
Recommendation:
Cover Memo
Item # 26
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Commission Meeting Agenda
2/19/2013 5:00 PM
Renewal Excess Worker's Compensation Insurance
Department:Finance/Risk Managment Division
Caption:Motion to approve Excess Worker’s Compensation Insurance
with Safety National with Statutory limits with $700,000.00 SIR
(self insured retention; otherwise, known as the deductible) for
Police and Fire; all others $600,000 for a premium of $243,281.
(Approved by Finance Committee February 11, 2013)
Background:Excess Workers Compensation coverage (a per occurrence policy)
has been purchased in the past as a measure to cap any potential
catastrophic loss against Augusta-Richmond County. Knowing
that this area of the industry is still quite volatile and premiums
continue to rise, Georgia Administrative Services (G.A.S.) our
W.C. Third Party Administrator was asked to obtain quotes from
A or A+ companies. Georgia Administrative Services received
the following quotes: 1. Safety National Casualty Corporation
a. Statutory Limit w $ 700,000 SIR for Police/Fire and $ 600,000
SIR for all other positions for a deposit premium of $ 243,281
b. Statutory Limit w/$700,000 SIR for All positions for a deposit
premium of $ 223,819 2. Midland Insurance
Corporation a. Statutory Limit w/$650,000 SIR for Police/Fire
and $600,000 SIR for all others for a minimum premium of $
350,000
Analysis:
Financial Impact:Augusta would assume all financial responsibility up to the SIR
limit of $700,000 for police and fire and $600,000 for all other
positions per occurrence.
Alternatives:Drop coverage accepting full exposure/cost for any catastrophic
job related injury.
Recommendation:Approve coverage with Safety National Casualty with Self
Insured retention of $700,000 SIR Police/Fire and $600,000 SIR
all other positions with Statutory Limit for a deposit premium of
$243,281. Cover Memo
Item # 27
Funds are Available
in the Following
Accounts:
621 01 5233
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
AUGUSTA/RICHMOND COUNTY
EXCESS WORKERS’ COMPENSATION
MARCH 1, 2013 TO MARCH 1, 2014
Carrier: Safety National Casualty Corporation
Option 1
Specific Limits: Statutory Workers’ Compensation
$ 1,000,000 Employers Liability
Self-Insured Retentions
$ 700,000(Police and Fire)
$ 600,000(All Other)
Premium: Rate- .02500 per $100 Payroll
Estimated Annual Payroll - $97,312,572
Deposit Premium- $243,281
Minimum Premium- $218,953
Option 2
Specific Limits: Statutory Workers’ Compensation
$ 1,000,000 Employers Liability
Self-Insured Retentions
$ 700,000(Police and Fire)
$ 700,000(All Other)
Premium: Rate- .02300 per $100 Payroll
Estimated Annual Payroll - $97,312,572
Deposit Premium- $223,819
Minimum Premium- $201,437
Attachment number 1 \nPage 1 of 1
Item # 27
AUGUSTA/RICHMOND COUNTY
EXCESS WORKERS’ COMPENSATION
MARCH 1, 2013 TO MARCH 1, 2014
Carrier: Midland
Option 3
Specific Limits: Statutory- Workers’ Compensation
$ 1,000,000- Employers Liability
Self-Insured Retentions
$650,000 (Police and Fire)
$600,000 (All Other)
Premium: Minimum Premium- $350,000
Attachment number 2 \nPage 1 of 1
Item # 27
Commission Meeting Agenda
2/19/2013 5:00 PM
Augusta Boxing Club Refund Request
Department:Clerk of Commission
Caption:Motion to consider a request from Mr. Rayonta Whitfield on
behalf of the Augusta Boxing Club regarding a tax refund of
2012 property taxes with proper documentation to be
submitted. (No recommendation from Finance Committee
February 11, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28
Attachment number 1 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
2/19/2013 5:00 PM
Approve an ordinance to amend the Augusta, Georgia Code, Title 4 Chapter 2, section 4-2-2
Department:Environmental Services
Caption:Motion to approve an ordinance to amend the Augusta, Georgia
Code, Title 4 Chapter 2, section 4-2-2, to provide standards for the
unlawful dumping or storing of solid waste, or the accumulation
of weeds and noxious vegetation on vacant lots and unoccupied
parcels of land. (Approved by Engineering Services Committee
February 11, 2013)
Background:In May 2011, Augusta reorganized some key functions of the
government. As such, the Environmental Services Department
(ESD) took over the function of cleaning vacant lots which are
identified as out of compliance with Augusta’s code. The current
process occurs when License and Inspection (L&I) receives a
complaint regarding a vacant/unoccupied parcel and performs an
investigation. If L&I finds that there are code violations, written
notice is provided to the property owner allowing them two weeks
clean the property. Upon the expiration of the notice, an inspector
validates that issue still has been corrected or determines that the
code violation still exists. If the condition exists, then L&I creates
a work order, which allows the ESD to cut and/or clean the
lot. Once completed, the ESD sends a completed work order back
to L&I with the cost of the cutting and/or cleaning
performed. L&I then works to place a lien on the associated
property with the Tax Commissioner.
Analysis:After using this process for some time, it has become apparent to
the ESD that our process is not operationally friendly, and yields
inefficiency to the ESD. There are several key factors which cause
Augusta to operate inefficiently. First, due to staffing levels and
funding L&I operates primarily on a reactionary basis, which is
driven by a complaint being filed by a citizen. A complaint based
system generates work orders being created throughout Augusta
with no consideration for moving assets and people. Mobilization
times are increased and production hours are decreased, creating
an environment where the ESD performs less tangible work.
Second, the above mentioned problem is compounded when only
one lot is cut/cleaned in a neighborhood where there are several
lots which need attention. Currently, without a work order issued
Cover Memo
Item # 29
by L&I, it is illegal for the ESD to enter the private property to
cut/clean the other neighboring lots. Once the first lot is cleaned,
and the ESD relocates to another area, neighbors see the
improvement and call to request work on the lots which still need
attention. Several weeks later, a new work order is created for the
neighborhood which had ESD assets in it several weeks earlier,
compounding inefficiency. In an effort to rectify the situation,
L&I and ESD sat down to develop a strategic plan. Out of that
meeting came a plan where the ESD would plan out its
movements several months in advance. L&I would work in an
area ahead of the ESD to perform its functions and develop work
orders for all vacant lots in a specific geography. This worked
reasonably well for the ESD as our efficiency went up
dramatically, due to working in a concentrated area. However, it
created a backlog of work for L&I who could not timely respond
to citizen calls and complaints. A new approach was needed to
resolve the issue. L&I, ESD and the Law Department sat down to
develop an entirely new method for vacant lot cutting and
cleaning. The new program allows the ESD to identify a code
violation, create a work order, and remedy the code violation
independently of L&I, leaving their code enforcement officers to
address complaint based requests. Generally, the new program
requires that a notification be sent to the property owner annually,
identifying what constitutes a vacant lot violation. Additional
notices may also be provided from time to time. Once the notice is
received the property owner shall have 10 days to address the code
violation. After that period, then the ESD may proceed with
cutting and/or cleaning activities. Once completed the ESD shall
take appropriate actions to charge and collect monies for services
provided by Augusta to abate the issue. This program in no way
limits L&I from performing inspections, it merely supplements
their efforts by allowing the ESD the ability to assist in the
process. The largest benefit to this program is that a systematic
approach can be used based on geography to address vacant lot
cutting and cleaning. This will dramatically improve the
production time, reduce transportation time and costs, and
increase the amount of debris removed and acres cleaned.
Financial Impact:It will reduce the amount of dollars spent on mobilization costs,
and allow those funds to be spent on production costs. There are
anticipated costs associated with the annual notification. The ESD
is hoping to partner with other agencies which already send direct
mail to the property owners, in an effort to minimize or eliminate
this cost.
Alternatives:1. Approve an ordinance to amend the Augusta, Georgia Code,
Title 4 Chapter 2, section 4-2-2 2. Do not approve.
Recommendation:Approve an ordinance to amend the Augusta, Georgia Code, Title
Cover Memo
Item # 29
4 Chapter 2, section 4-2-2
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Page 1 of 5
ORDIACE O. ___________
A ORDIACE TO AMED THE AUGUSTA, GEORGIA CODE, TI TLE 4
CHAPTER 2, SECTIO 4-2-2, TO PROVIDE STADARDS FOR THE ULAWFUL
DUMPIG OR STORIG OF SOLID WASTE, OR THE ACCUMULAT IO OF WEEDS
AD OXIOUS VEGETATIO O VACAT LOTS, AD UOCCUPI ED PARCELS
OF LAD; TO REPEAL ALL CODE SECTIOS AD ORDIACES AD PARTS OF
CODE SECTIOS AD ORDIACES I COFLICT HEREWITH; TO PROVIDE A
EFFECTIVE DATE AD FOR OTHER PURPOSES.
OW, BE IT ORDAIED BY THE AUGUSTA-RICHMOD COUTY COMMISSIO
AD IT IS HEREBY ORDAIED BY THE AUTHORITY OF SAME THAT ALL
UDEVELOPED OR UOCCUPIED PARCELS OF LAD WITHI TH E
JURISDICTIO SHALL COMPLY WITH THE PROVISIOS OF TH E AUGUSTA, GA
CODE, AS FOLLOWS:
SECTIO 1. SECTIO 4-2-2 OF AUGUSTA, GA. CODE TITL E FOUR, CHAPTER
TWO AS SET FORTH I THE AUGUSTA, GA. CODE, IS HEREB Y AMEDED BY
STRIKIG THIS SECTIO I ITS ETIRETY. EW SECTIO 4-2-2 IS HEREBY
ISERTED TO REPLACE THE REPEALED SECTIO AS SET FOR TH I “EXHIBIT
A” HERETO.
SECTIO 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTIO 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2013.
__________________________ Attest:
______________________________
David S. Copenhaver Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
Attachment number 1 \nPage 1 of 5
Item # 29
Page 2 of 5
CERTIFICATIO
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2012
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 1 \nPage 2 of 5
Item # 29
Page 3 of 5
“EXHIBIT A”
(Lot Ordinance)
Sec. 4-2-2. Unlawful dumping or storing of solid waste, or the accumulation of weeds and
noxious vegetation on vacant lots, and unoccupied parcels of land.
a) Prohibition.
No owner of any vacant lot, undeveloped lot or unoccupied parcel of land within Augusta
shall permit or allow the existence of excessive accumulation or untended growth of
weeds, undergrowth or other plant life grow to a height exceeding twelve (12) inches; or
stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to
household furnishings, and all other objectionable, unsightly or unsanitary matter upon
any lot, tract or parcel of land, or on the area between the lot or parcel of land and the
street curb, be it uncovered or under open shelter, to the extent and in the manner that
such lot, tract or parcel of land is or may reasonably become infested or inhabited by
rodents, vermin or wild animals, or may furnish a breeding place for mosquitoes, or
threatens or endangers the public health, safety, or welfare, or may reasonably cause
disease, or adversely affects and impairs the economic welfare of adjacent property.
b) Definitions.
· Construction/Demolition Waste means waste building materials and rubble resulting
from construction, remodeling, repair, and demolition operations on pavements,
houses, commercial buildings and other structures. Such waste include, but are not
limited to asbestos containing waste, wood, bricks, metal, concrete, wall board, paper,
cardboard, and other non-putrescible wastes which have a low potential for
groundwater contamination.
· Lot/Parcel means any lot of record identified with a map and parcel number assigned
by the Tax Assessor’s Office.
· Scrap Tire means a tire or portion thereof.
· Tire means a continuous solid or pneumatic rubber covering designed for encircling
the wheel of a motor vehicle and which is neither attached to the motor vehicle nor a
part of the motor vehicle as original equipment.
· Undeveloped Lot means a lot in its natural state, i.e.: a lot in a residential
neighborhood that has not been built upon.
· Unoccupied Parcel means a lot which has a structure/dwelling which is not occupied.
· Vacant Lot means a previously developed Lot, once occupied with a
structure/dwelling.
c) Duty of Property Owners Generally.
It shall be the duty of the owner of each Vacant Lot or Unoccupied Parcel of land to
reasonably regulate and effectively control excessive growths and accumulations, as
enumerated in Section 4-2-2 (a), on the property and on the portion of the adjoining
public right-of-way between the property and the street. It shall also be the duty of the
owner to drain, re-grade or fill any lot, tract, or parcel, including swimming pools
thereon, which shall be unwholesome or unsanitary, have stagnant water thereon, or be in
such other condition as to be susceptible to producing disease.
Attachment number 1 \nPage 3 of 5
Item # 29
Page 4 of 5
d) otice.
Augusta shall notify in writing the owner of any Vacant Lot or Unoccupied Parcel of land
within Augusta to comply with Section 4-2-2(a) to include but not be limited to cutting,
destroying or removing any weeds, grass, trash, rubbish or noxious matter found
growing, lying or located on such owner’s property or upon the sidewalk or street right-
of-way abutting the property within ten (10) days from the date of the annual notice.
Notice will include a one direct mailing to the property owner’s address on record, and
other notices published throughout the year which may include an insert in the Property
Tax Bill, a notice in other publications or billings, and publication in the newspaper, to
the extent allowed by law. Upon the failure of the owner to do so, Augusta will cause
such weeds, grass, rubbish or noxious matter to be cut, destroyed and/ or removed. Such
notice shall be deemed to be sufficient if it is mailed to the last owner of record on file in
the office of the property appraiser.
e) Issuing of One-Time, Annual Written otifications .
Augusta shall not be required to notify a property owner each and every time a property
is in violation. A property owner will receive one written notice per parcel of
land through an annual mailing. This serves as a notice for the entire year.
f) Removal of Weeds, etc. by Augusta.
If after ten (10) days from the date of the notice the conditions, as enumerated in
Section 4-2-2 (a) and described in the notice, have not been remedied, the Director of
Environmental Services or his designee shall cause the condition to be remedied by
Augusta at the expense of the property owner; to include the removal of trash, filth,
garbage or other refuse, and the chemical treatment, cutting down and abating from any
private premises all weeds, including those growing thereon to a height exceeding twelve
(12) inches whenever the owner of such premises or other person who is required by this
chapter to cut down and remove the same fails or refuses to do so.
g) Cutting and Cleaning of Lots; Assessment of Costs; Liens.
Upon the completion of any combination of the removal, chemical treatment, cutting
down, cleaning or abating by Augusta of any lot or parcel of land within Augusta by
removing or abating therefrom; the excessive accumulation or untended growth of weeds,
undergrowth or other plant life growing to a height exceeding twelve (12) inches; or
stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to,
household furnishings, scrap tires, construction/demolition waste, and all other
objectionable, unsightly or unsanitary matter, the Director of Environmental Services or
his designee shall certify the abatement of the offensive matter described above,
specifying the lot or parcel so improved and the nature of the improvements. Thereafter,
the improvements and the costs thereof, shall be assessed and appropriate action as
necessary shall be taken to charge and collect monies for services provided by Augusta to
abate the issue.
h) Enforcement.
The code enforcement division of the Environmental Services Department as well as the
License and Inspection Department is hereby authorized and directed to carry out the
Attachment number 1 \nPage 4 of 5
Item # 29
Page 5 of 5
provisions of sections 4-2-2 hereof, as may be deemed reasonable by the Director of the
department.
i) Violation; Penalty.
In addition to causing the condition of the property to be remedied as authorized in
subsection (f), the enforcement officer may make a case against the offending party and
upon trial and conviction thereof, the offending party shall be subject to the penalties
provided by section 1-6-1.
Attachment number 1 \nPage 5 of 5
Item # 29
Commission Meeting Agenda
2/19/2013 5:00 PM
Increase funds for Approved RFQ #11-130: Task Order Program for Infrastructure for the City of
Augusta - Utilities Department in the amount of $1,500,000.00.
Department:Augusta Utilities Department
Caption:Motion to increase the funding for approved RFQ #11-130: Task
Order Program for Infrastructure for the City of Augusta - Utilities
Department in the amount of $1,500,000.00 for execution by
CMI, Inc., Blair Construction, Inc., Eagle Utilities, and Quality
Storm Water Solutions as qualified and selected contractors for
subject RFQ. (Approved by Engineering Services Committee
February 11, 2013)
Background:The previously approved Task Order Program is to allow several
responsive and qualified contractors to provide installation,
maintenance, and/or repairs to the water and sewer infrastructure.
The Utilities Department is requesting a Task Order Program
increase in the amount of $1.5 Million due to the impacts of
meeting the project deadlines of Ft. Gordon and to keep up with
the repair & replacement issues of decaying infrastructure
throughout Augusta-Richmond County. The contractors will
provide all tools, labor, material, and equipment to perform and
complete all task orders under three (3) task order classifications:
General Maintenance Task(s), Pre-Planned Task(s), and
Emergency Work, as set forth in RFQ #11-130 Task Order
Program for Infrastructure for the City of Augusta.
Analysis:AUD has evaluated the current and active Task Order Program
and determine that a funding increase to the Task Order Program
is needed to accomplish the tasks imposed by the increased Ft.
Gordon workload and the repair & replacement issues of
infrastructure throughout Augusta-Richmond County.
Financial Impact:The funding increase requested for this program is $1,500,000.00.
These funds are available from account 507043490-5425410 /
88886666-5425410
Alternatives:Rejection of this RFQ funding increase would delay the Utilities
Department ability to expedite the current projects of Fort Gordon
and Renewal & Extension Projects of the department.
Cover Memo
Item # 30
Recommendation:Recommend Commission approve the Task Order funding
increase request to RFQ #11-130: Task Order Program for
Infrastructure for the City of Augusta - Utilities Department in the
amount of $1,500.00.00.
Funds are Available
in the Following
Accounts:
$1,500,000.00 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, May 24, 2011 @ 3:00 p.m. for furnishing:
RFQ ITEM #11-130 Task Order Program for Infrastructure for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Meeting will be held on
Friday May 6, 2011 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All
questions must be submitted in writing by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Monday, May 9, 2011 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia
does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia as the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 14, 21, 28, May 5, 2011
Metro Courier April 20, 2011
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Augusta Utilities
Drew Goins Augusta Utilities
Jerry Delaughter Augusta Utilities
Merle Wilkie Augusta Utilities
Attachment number 1 \nPage 1 of 1
Item # 30
Evaluation Criteria PTS
Blair Construction,
Inc.
PO Box 770
Evans, GA 30809
Contract
Management, Inc.
1827 Killingsworth
Augusta, GA 30904
Eagle Utility
Contracting, Inc.
1350 Branch Road
Bishop, GA 30627
Quality Storm Water
Solutions
P.O. Box 1847
Evans, GA 30809
1. Firm’s experience in utility
construction 25
20.7 16.7 18.3 15.0
2. Firm’s experience with AUD
projects, infrastructure &
specifications 25
20.7 15.0 18.3 11.7
3. Capacity/Ability to respond 25 20.7 16.7 19.0 15.0
4. Ability to meet liability
insurance & specified bonding
requirements 25
25.0 25.0 25.0 25.0
Total 100 87.0 73.3 80.7 66.7
Cumulative Evaluation Sheet - RFQ Item #11-130
Task Order Program for Infrastructure
for the City of Augusta - Utilities Department
Comments:
Attachment number 2 \nPage 1 of 1
Item # 30
Attachment number 3 \nPage 1 of 1
Item # 30
Attachment number 4 \nPage 1 of 2
Item # 30
Attachment number 4 \nPage 2 of 2
Item # 30
Attachment number 5 \nPage 1 of 1
Item # 30
Attachment number 6 \nPage 1 of 4
Item # 30
Attachment number 6 \nPage 2 of 4
Item # 30
Attachment number 6 \nPage 3 of 4
Item # 30
Attachment number 6 \nPage 4 of 4
Item # 30
VENDORS Attachment B Original 8 Copies
Blair Construction, Inc.
PO Box 770
Evans, GA 30809
Yes Yes Yes
Contract Management, Inc.
1827 Killingsworth
Augusta, GA 30904
Yes Yes Yes
Eagle Utility Contracting, Inc.
1350 Branch Road
Bishop, GA 30627
Yes Yes Yes
Quality Storm Water Solutions
P.O. Box 1847
Evans, GA 30809
Yes Yes Yes
RFQ Item #11-130
Task Order Program for Infrastructure
for the City of Augusta - Utilities Department
RFQ Due: Tuesday, May 24, 2011 @ 3:00 p.m.
Page 1 of 1
Attachment number 7 \nPage 1 of 1
Item # 30
Commission Meeting Agenda
2/19/2013 5:00 PM
Neighborhood Clean-Up Program
Department:Environmental Services
Caption:Motion to approve the proposed Neighborhood Clean-Up
Program as submitted by the Environmental Services Department.
(Approved by Engineering Services Committee February 11,
2013)
Background:Historically, the Environmental Services Department (ESD) has
assisted Augusta neighborhoods or community groups when they
have requested a roll off box to remove debris from a public area
within our County. This has typically been done by request, as
resources were available, at no cost to the neighborhood or
community group. The ESD would typically coordinate with a
neighborhood or community group who wants to do a
neighborhood clean-up or beautification project. An ESD roll off
box was provided for the event, as well as instructions as to what
could be included and materials which could not go in the
box. Once the event was over, the ESD would collect the box and
dispose of the contents at no cost to the neighborhood. Currently,
with no defined program, community involvement is somewhat
limited. It takes a larger initiative or group to reach out to the
government looking for assistance, and then the ESD assists in
accomplishing the goals of the neighborhood or community
group.
Analysis:This year the Commission has set goals around beautification. The
ESD has evaluated ways to assist in that goal, and has developed a
formal program around the use of neighborhood clean-ups to
assist in cleaning up Augusta. Augusta alone does not have the
resources to clean and beautify all areas all the time; therefore the
ESD believes that community-facing programs for beautification
is one of the only ways to accomplish the goal The program is
designed around a small group of neighbors (5 or more)
requesting a roll off box from Augusta for a community clean-up
event. If available and approved, a roll off box delivery date and
location will be coordinated with the group. The person making
the request for the roll off box will need to meet ESD staff when
the box is delivered. This will allow ESD staff to provide/reiterate
the instructions and limitations of the program. Generally, the
Cover Memo
Item # 31
group would be allowed to keep the dumpster approximately 48
hours. This program is designed to be at no cost to the group, and
Augusta will provide the disposal of the materials collected.
However, if the box is overfilled, filled with hazardous/restricted
materials or used for profit (commercial/personal use) then
Augusta will charge the requestor for the services. Additionally,
this program is not intended for single use, or personal projects.
Those are considered the property owners responsibility and will
not be included in this program.
Financial Impact:At this time the financial impact is unknown. This will be
determined by the amount of neighborhood clean-ups that occur
under this program. Augusta currently does offer such services;
however, participation is extremely limited. Costs of this program
could be offset by Augusta not having to directly clean-up the
materials through the vacant lot or illegal dump crews employed
by the Department.
Alternatives:1. Approve the proposed Citizen Volunteer Clean-Up Program as
submitted by the Environmental Services Department. 2. Do not
approve.
Recommendation:1. Approve the proposed Citizen Volunteer Clean-Up Program as
submitted by the Environmental Services Department.
Funds are Available
in the Following
Accounts:
Fund 541 and 542
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Neighborhood Clean-Up Program Page 1 of 1
EVIROMETAL SERVICES DEPARTMET
4330 Deans Bridge Road, Blythe GA 30805
(706) 592-3200 – Fax (706) 592-3255
WWW.AUGUSTAGA.GOV
Neighborhood Clean-Up Program
Augusta Environmental Services has a program that will help Augusta residents keep their
neighborhoods clean year round. The program allows a small group of residents to have access to a
dumpster in their area for a weekend to clean their neighborhood. This is a free service if the rules and
regulations are followed.
1. Get with your neighbors and determine if you can use a dumpster. This application requires each
resident to read the rules and regulations and fill out the below information. (printed name, address,
phone #, and signature) – Please make these legible.
2. Once you have gathered the signatures, turn your application in at one of the locations listed below.
The person listed on the first line is the person who will be used as the main contact and they
must be present when the dumpster is dropped off. The Environmental Services Department will
determine the best location in your area to place the dumpster.
3. When you turn in your application, you will be scheduled for a drop off date based on availability.
You will be notified of your scheduled day typically within 2 business days of receipt of your
application. Dumpsters are delivered on the scheduled date and picked up approximately 48 hours
later.
4. There are no charges for this service unless the dumpster is over-filled, filled with hazardous/
restricted materials, or used for profit (commercial/personal use). Make sure that your dumpster is not
filled past the marked weight capacity or limit line. If it is overweight and materials need to be scraped
off to insure legal transport, you will be held responsible for the clean-up of those materials and any
City code violations that you are possibly cited for. Please make note that NO HAZARDOUS
materials will be accepted, including, but not limited to: Tires, Batteries, Chemicals, Paint,
Concrete, Dirt, Rocks, Refrigerators, Asphalt or Tree Stumps. You will be held liable for
disposal costs.
5. In order to provide this service equally for all the citizens, each property and/or address is
allowed to sign up for this program once per calendar year.
• NOTE: This program is not used/intended for personal home projects; (Ex: renovating or remodeling,
moving in or out of a home, etc.) Those are considered personal projects and those items and materials
are not allowed in the dumpster.
Requested Location: __________________________________________________________________
Requested drop-off date: ___________________________ Pick up: ___________________________
Printed Name (legible) Address (legible) Phone Signature
Applications may be obtained at www.augustasolidwaste.com or the address below.
Please submit by email to solidwaste@augustaga.gov or mail to the address below.
Augusta Environmental Services, 4330 Deans Bridge Road, Blythe, GA 30805
Attachment number 1 \nPage 1 of 1
Item # 31
Commission Meeting Agenda
2/19/2013 5:00 PM
Noland Connector Roadway Improvements
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve and accept the Noland Connector Roadway
and associated improvements within the road right-of-way into
Augusta, Georgia’s Public Roadway System, upon receipt of its
certified plat & proof of ownership, deed of dedication, and other
required legal documentation as determined by Augusta
Engineering Department and Augusta Utility Department.
(Approved by Engineering Services Committee February 11,
2013)
Background:Noland Connector Roadway was constructed in 1988 and provides
connectivity between Gordon Highway and Milledgeville Rd.
This roadway provides primary access for several developed and
undeveloped commercial properties known as Interchange
Commercial Park. The Project file notes suggest that the roadway
was intended to be deeded to Augusta but the required
documentation was not completed. Recently, a request was made
through the Planning & Development Department for acceptance
of this roadway in the Augusta Road System. Accordingly,
Augusta Engineering Department (AED) staff visited the area and
completed its assessment of the roadway’s current condition. It
appears that the roadway meets the right-of-way width
requirements and is in good condition.
Analysis:Given that the Noland Connector provides connectivity between
two major roadways, it is AED’s recommendation to accept this
roadway into the Augusta Georgia Roadway System upon receipt
of certified plat & proof of ownership, deed of dedication and
required documentations as determined by Augusta Engineering
Department and the Augusta Utility Department
Financial Impact:No direct financial impact. The roadway will be included into the
City Roadway Maintenance Program.
Alternatives:1) Approve and accept the Noland Connector Roadway and
associated improvements within the road right-of-way into
Augusta, Georgia’s Public Roadway System, upon receipt of its
Cover Memo
Item # 32
certified plat & proof of ownership, deed of dedication, and other
required legal documentation as determined by Augusta
Engineering Department and Augusta Utility Department. 2) Do
not approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Commission Meeting Agenda
2/19/2013 5:00 PM
Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Michael H. Murphy, as owners, and
Augusta, Georgia, as optionee, in connection with the Windsor
Spring Road Phase V Project, 0.023 acre (990.27 sq. ft.) in fee
simple and 0.010 acre (431.82 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is a temporary
driveway easement on Project Windsor Spring Road, Phase V,
STP00-1105-00(004) from property located at: 4660 Windsor
Spring Road, private, at the purchase price of
$550.00. (Approved by Engineering Services Committee
February 11, 2013)
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-54.11120 299823786-54.11120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
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Commission Meeting Agenda
2/19/2013 5:00 PM
Road Abandonment
Department:Law
Caption:Motion to determine that a portion of Windsor Spring Road (0.42
Acres located south of and adjacent to the parcel identified as map
and parcel #142-0-002-01-0 known as 3558 Windsor Spring
Road) has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest,
pursuant to O.C.G.A. §32-7-2, and to adopt a resolution
abandoning said right of way, with the abandoned property to be
quit-claimed to the appropriate party(ies), as provided by law.
(Approved by Engineering Services Committee September 10,
2012) (Approved by Engineering Services Committee
February 11, 2013)
Background:Pui Yin Chan has requested that a portion of WindsorSpring Road
(south of and adjacent to the parcel identified as map and parcel
#142-0-002-01-0) be abandoned to allow for the purpose of
creating parking spaces for his retail business. The abandonment
request has been reviewed by all essential county departments and
administrators and approvals with conditions were received to this
abandonment request. Pursuant to O.C.G.A. §32-7-2, a public
hearing was held on October 9, 2012 for this matter. The legal
description and plat of Windsor Street is attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2-(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that Windsor Spring Road
be abandoned.
Recommendation:Approve determination and request for abandonment of Windsor
Spring Road pursuant to O.C.G.A. §32-7-2, with the abandoned
Cover Memo
Item # 34
property to be quit-claimed to the appropriate party(ies) as
allowed by law, with easement(s) and conditions as directed by
the Augusta Engineering Department, the Augusta Utilities
Department and Augusta Law Department, to be retained over the
abandoned portion for existing or future utilities, drainage and
necessary conditions and adopt the attached Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
Attachment number 1 \nPage 1 of 1
Item # 34
A RESOLUTIO OF THE AUGUSTA-RICHMOD COUTY COMMISS IO TO
ABADO A PORTIO OF WIDSOR SPRIG ROAD AS PART OF THE ROAD
SYSTEM OF AUGUSTA-RICHMOD COUTY
THIS RESOLUTIO, adopted by the Augusta-Richmond County, Georgia
Commission (“Commission”):
WHEREAS, it has been proposed that the Commission make a determination that a
portion of Windsor Spring Road consisting of 0.42 acres, as shown on the attached plat, has
ceased to be used by the public to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the best public interest and that the
right-of-way should be abandoned as part of the Richmond County road System; and
WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A. §32-7-2 to
reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and
to abandon such roads; and
WHEREAS, a Public Hearing was held on October 9, 2012 at the Augusta-Richmond
County Municipal Building, Room 803, 530 Greene Street, Augusta, Georgia; and
WHEREAS, a notice of Public Hearing was published in The Augusta Chronicle, the
newspaper in which Sheriff’s advertisements for Richmond County are published, on September
20, 2012 and September 27, 2012, and that the property owners located on Windsor Spring Road
were given notice; and
WHEREAS, the results of the Public Hearing were reported to the Board of
Commissioners and considered thereby; and
WHEREAS, the Commission, at their meeting held February ___, 2013 approved the
proposed abandonment, pursuant to O.C.G.A. §32-7-2 and the requirements of said statute
having been met;
Attachment number 2 \nPage 1 of 2
Item # 34
OW, THEREFORE, be it resolved by the Commission and it is thereby resolved by
the authority of same as follows:
1. It is hereby determined that all requirements of O.C.G.A. §32-7-2 have been met for the
abandonment and removal above said of the Right-of-Way and such Right-of-Way no
longer serves a substantial public purpose or that its removal from the county road system
is otherwise in the best public interest and is hereby abandoned as part of the Richmond
County Road System;
2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law
to the adjoining property owner, subject to easements and restrictions deemed necessary
by the Augusta Engineering Department, Augusta Utilities Department, and Augusta
Planning and Development Department and Augusta Law Department, and the Mayor
and Clerk of Commission are hereby authorized to execute the documents necessary to
effectuate such transfer as directed by the Augusta Law Department;
3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County
Commission, accompanied by the exhibits referred to herein;
4. This Resolution shall become effective immediately upon its adoption.
DULY ADOPTED by the Augusta, Georgia Commission this ________
day of ________________________, 2013.
AUGUSTA, GEORGIA COMMISSIO
By: ______________________________________
David S. Copenhaver
As its Mayor
Attest: ____________________________________
Lena J. Bonner
As its Clerk
Attachment number 2 \nPage 2 of 2
Item # 34
Commission Meeting Agenda
2/19/2013 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held February 5, 2013 and Special Called Meeting
held February 11, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 35
Commission Meeting Agenda
2/19/2013 5:00 PM
District 6 Appointment
Department:Clerk of Commission
Caption:Motion to approve the appointment of Mr. Bob Finnegan to the
Personnel Board due to the resignation of Mr. Donnie Smith for
the unexpired term ending March 31, 2016 representing District
6. (Requested by Commissioner Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 36
Attachment number 1 \nPage 1 of 2
Item # 36
Attachment number 1 \nPage 2 of 2
Item # 36
Commission Meeting Agenda
2/19/2013 5:00 PM
Pay Adjustments
Department:
Caption:Motion to approve 2013 proposed salary
supplements/adjustments for Solicitor General Kelli Kenner-
McIntyre and Sheriff Richard Roundtree. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 37
Commission Meeting Agenda
2/19/2013 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 38