HomeMy WebLinkAbout2013-02-05-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/5/2013
5:00 PM
INVOCATION:
Reverend Robert D. Fain, Pastor, Church of the Good Shepard
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
CONSENT AGENDA
(Items 1-23)
PLANNING
1. ZA-R-216 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance by adding to Section 28 (Airport
Regulations) regarding height of obstacles to aviation in Augusta.
(Approved by the Commission January 15, 2013 - second reading).
Attachments
PUBLIC SERVICES
2. Motion to approve a request by Michael Anglin for a One Day Special
Events license (Beer) to be used in connection with Tipsey Mcstumbles,
LLC located at 214 7th St. The event will be held in front of the location
on 3/16/13 in observance of St. Patrick's Day. District 1. Super District 9.
(Approved by Public Services Committee January 28, 2013)
Attachments
3. Motion to approve the Title VI Plan for Augusta Public Transit between
the Federal Transit Administration (FTA) and Augusta, Georgia. .
(Approved by Public Services Committee January 28, 2013).
Attachments
4. Motion to approve the recommendation for a 90-day alcohol and
business license suspension with a one-year probation period beginning
Attachments
at the end of the suspension for Mr. Daniel Magana, d/b/a: Club El
Fiesco, LLC, 2925 Peach Orchard Road, for failure to comply with the
Augusta-Richmond County Alcohol Ordinance and Occupation Tax
Ordinance. (Approved by Public Services Committee January 28,
2013)
5. Motion to approve Lease for Remote Transmitter/Receiver (RTR)
covering the Augusta Regional Airport. (Approved by Public Services
Committee January 28, 2013)
Attachments
6. Motion to provide authorization to Turner Construction Company to
award Bid Package #2, in the amount of $2,302,011.00, which provides
the Site Work, Auger Cast Piles and Exterior Wall Demolition Mock-up
for the Augusta Georgia Municipal Building Renovations and
Modernization. (Approved by Public Services Committee January 28,
2013).
Attachments
7. Motion to authorize the purchase of Banquet Kitchen Smallwares and
Utensils for the new TEE Center. (Approved by Public Services
Committee January 28, 2013)
Attachments
PUBLIC SAFETY
8. Motion to approve entering into a Property Lease Agreement between
Augusta, GA., as owner, and Gold Cross EMS, Inc., as Tenant, in
connection with certain real property known as and referred to as the
"Wardens House" located at 2312 Tobacco Road and authorize the
Mayor and Clerk of Commission to execute such documents as
necessary to consummate the Lease Agreement, all in form as approved
by General Counsel. (Approved by Public Safety Committee January
28, 2013)
Attachments
9. Motion to approve CSRA Probation Services, Inc. as company to
provide Superior Court Probation Supervision Services for misdemeanor
violations in the Augusta Judicial Circuit. (Approved by Public Safety
Committee January 28, 2013
Attachments
10. Motion to accept a 2012 Victims of Crime Act (VOCA) Assistance Attachments
Grant Award for the Solicitor's Office from the Criminal Justice
Coordinating Council for the period 10/1/12 to 9/30/13 with federal
funding in the amount of $30,000 and matching funding in the amount of
$7,500 for a total amount of $37,500.(Approved by Public Safety
Committee January 28, 2013
FINANCE
11. Motion to approve the purchase of two pothole patch trucks for Augusta
Engineering Department – Maintenance Division. (Approved by
Finance Committee January 28, 2013).
Attachments
12. Motion to approve property insurance coverage for 2013 offered
through Affiliated FM, current carrier, for a premium of $394,000 on
blanket coverage. (Approved by Finance Committee January 28,
2013).
Attachments
13. Motion to approve moving the recommended 2013 budget items not
approved in the adopted budget forward to the full Commission.
(Approved by Finance Committee January 28, 2013)
Attachments
ENGINEERING SERVICES
14. Motion to approve Amendment No. 3 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2013 facility
operations at $5,529,132.00 and additional work at $499,800.00.
(Approved by Engineering Services Committee January 28, 2013)
Attachments
15. Motion to approve a contract modification to Cavanaugh and Associates'
contract to further develop Water Efficiency Program. (Approved by
Engineering Services Committee April 9, 2012) (Approved by
Engineering Services Committee January 28, 2013)
Attachments
16. Motion to approve receiving as information the matter of discussion
regarding the dredging of Lake Olmstead, allowing the engineers to
develop the best course of action, and working with the district
commissioners who are impacted to reach an amicable decision between
them and the Corps of Engineers in order to move forward. (Approved
Attachments
by Engineeering Services Committee January 28, 2013)
17. Motion to approve adding a second crosswalk on the west side of the
Parking Deck. (Approved by Engineering Services Committee
January 28, 2013)
Attachments
18. Motion to approve entering into an agreement with Georgia Power
Company stating that Augusta, Georgia will pay a portion of the cost to
relocate their distribution facilities on the project to improve
Wrightsboro Road from Jimmie Dyess Parkway to I-520, CPB# 323-
041110-296823309, in accordance with the estimate totaling
$240,153.00. Also, approve the two Utility Relocation Agreements for
distribution facilities to be executed by the Augusta, Georgia Legal
Counsel and the Mayor and approve payment upon completion of the
work as requested by AED. (Approved by Engineering Services
Committee January 28, 2013)
Attachments
PETITIONS AND COMMUNICATIONS
19. Motion to approve the minutes of the regular meeting of the
Commission held January 15, 2013 and Special Called Meeting held
January 28, 2013.
Attachments
SUBCOMMITTEE
Pension and Audit Committee
20. Motion to approve COLA increases for retirees of 1945 and 1949
Pension Plans to be effective March 1, 2013 in the amount of 1.7%, the
amount of increase published for 2012 for the South Region. (Approved
by Pension Committee January 28, 2013)
Attachments
Pension and Audit Committee
21. Motion to approve Internal Audit work schedule for 2013. (Approved
by Pension and Audit Committee January 28, 2013)
Attachments
Pension and Audit Committee
22. Motion to approve directing the Finance Director to do a straw poll for Attachments
current employees that will be eligible for this benefit and determine
whether or not the numbers are such that it would be appropriate for us
(city) to do that and also look at the financial impact on the city
regarding holding a divided vote on a Social Security referendum for
1945 and 1949 pension plan active members desiring coverage.
(Approved by Pension and Audit Committee January 28, 2013)
APPOINTMENT(S)
23. Motion to approve the appointment of Jacqueline C. Johns due to the
resignation of Mr. Wilfred Hunt to the Augusta-Richmond County
Library Board of Trustees representing District 6.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/5/2013
AUGUSTA COMMISSION
REGULAR AGENDA
2/5/2013
(Items 24-30)
PUBLIC SERVICES
24. Motion to approve New Ownership Application: A. N. 13 - 3: A request
by Hemant Phutane for a retail package Beer & Wine license to be used
in connection with SIMI 414, Inc. DBA C. J. Express #8 located at
3011 Wheeler Rd. District 7. Super District 10. (Approved by Public
Services Committee January 7, 2013 - postponed from January 15
Commission meeting)
Attachments
25. Motion to approve a lease agreement with Virginia Beach Golf
Management to operate the Augusta Municipal Golf Course pursuant to
the terms and conditions set forth in RFP 12-206 through the attached
negotiated lease agreement. (No recommendation from Public Services
Committee January 28, 2013)
Attachments
ADMINISTRATIVE SERVICES
26. Motion to approve two (2) annual bid items. The items require
Commission approval due to the fact that purchases on the individual
items will exceed $25,000.00 per order. (No recommendation
from Administrative Services Committee January 28, 2013)
Attachments
PUBLIC SAFETY
27. Motion to approve the solicitation of competitive bids for ambulance
service for Augusta-Richmond County and that the current contract
provider be given the appropriate notification in accordance with the
contract prior to March 30, 2013. (No recommendation from Public
Safety Committee January 28, 2013)
Attachments
APPOINTMENT(S)
28. Motion to approve the following 2013-14 Ex-Officio Commission
appointments to various Augusta-Richmond County Boards,
Commissions and Authorities: Commissioners Marion Williams, Board
of Health, Joe Jackson, Augusta Aviation, Wayne Guilfoyle, Greater
Augusta Arts Council, Alvin Mason, Planning Commission, Mary
Davis, Library Board, Grady Smith, General Aviation, Bill Fennoy,
Board of Education, Bill Lockett, Family Connection, Corey
Johnson, Richmond County Hospital Authority, Donnie Smith, 9-1-1
Emergency Board, Bill Lockett, Tax Assessors Board, and Corey
Johnson, CSRA Regional Development Authority. (Requested by
Mayor Pro Tem Corey Johnson)
Attachments
29. Consider the following recommendations of the Richmond County
Hospital Authority to fill new and unexpired term(s) (a) For position
being vacated by Jeffery Foreman for the unexpired term of two years
ending in December 2014; Rabbi D. Sirull, I Gary Katcoff and Haskell
D. Toporek.
For position being vacated by Ernie Sizemore, (4-year term) Randolph
R. Smith, Hugh Hamilton, Levi W. Hill, IV.
For position being vacated by Rev. Clyde Hill, Sr. for unexpired term of
one year ending in December 2013; Mac A. Bowman, M.D., Sanford
Loyd, Terry D. Elam.
Attachments
LEGAL MEETING
Upcoming Meetings
www.augustaga.gov
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
30. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/5/2013 5:00 PM
Invocation
Department:
Caption:Reverend Robert D. Fain, Pastor, Church of the Good Shepard
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
2/5/2013 5:00 PM
ZA-R-216
Department:Planning Commission
Caption: ZA-R-216 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance by adding to Section 28
(Airport Regulations) regarding height of obstacles to aviation in
Augusta. (Approved by the Commission January 15, 2013 -
second reading).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 28 (Airport Regulations)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 28-1-(f)
(f) If in conflict with these regulations, the provisions of CFR 49 Part 77 shall govern
the maximum height of obstacles to aviation in Augusta.
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2013.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Commission Meeting Agenda
2/5/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve a request by Michael Anglin for a One Day
Special Events license (Beer) to be used in connection with
Tipsey Mcstumbles, LLC located at 214 7th St. The event will be
held in front of the location on 3/16/13 in observance of St.
Patrick's Day. District 1. Super District 9. (Approved by Public
Services Committee January 28, 2013)
Background:The applicant had the event last year.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $60.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
2/5/2013 5:00 PM
Augusta Public Transit Title VI Plan
Department:Augusta Public Transit
Caption:Motion to approve the Title VI Plan for Augusta Public Transit
between the Federal Transit Administration (FTA) and Augusta,
Georgia. . (Approved by Public Services Committee January
28, 2013).
Background:In October of 2012 , the Federal Transit Administration updated
the Title VI Circular 4702.1A to 4702.1B. Although our program
was approved for the triennial cycle of March 16, 2012 through
March 16, 2015 by FTA, some revisions were required to make it
compliant. According to the new circular “a Title VI Program
must be approved by the recipient’s Board of Directors or
appropriate governing entity”.
Analysis:Approval of this request will allow Augusta Public Transit to
move forward with its Title VI program and be in compliance with
FTA regulations.
Financial Impact:Future funding could be put at risk if not approved.
Alternatives:None.
Recommendation:Approve the Title VI plan to be in Compliance.
Funds are Available
in the Following
Accounts:
No funds required
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Commission Meeting Agenda
2/5/2013 5:00 PM
Club El Fiesco: Business License and Alcohol License
Department:Planning & Development
Caption:Motion to approve the recommendation for a 90-day alcohol and
business license suspension with a one-year probation period
beginning at the end of the suspension for Mr. Daniel Magana,
d/b/a: Club El Fiesco, LLC, 2925 Peach Orchard Road, for failure
to comply with the Augusta-Richmond County Alcohol Ordinance
and Occupation Tax Ordinance. (Approved by Public Services
Committee January 28, 2013)
Background:The owner of Club El Fiesco has a business license to operate a
lounge, a dance hall license and an alcohol license to serve liquor
and beer. On January 3, 2013, the Richmond County Sheriff’s
Office responded to a homicide that occurred at 2925 Peach
Orchard Road, Club El Fiesco. In the investigation it was
determined that persons under the age of 21 were being allowed in
the building. (See the attached letter from the Sheriff’s Office.)
Analysis:The Sheriff’s Office is requesting that the Commission take action
against the license holder. The Alcohol License and the Business
License can be suspended, revoked or placed on probation
pursuant to the following Codes: Section 2-1-38 (a) (3): Right to
Deny, Suspend, or Revoke A Business Tax Certificate; Section. 6-
2-74 (a): Probation, Suspension & Revocation (Alcohol License);
and Section 6-2-19 (f): Furnishing to Minors. Sec. 2-1-38. Right
to deny, suspend, or revoke a business tax certificate. (a) A
Business Tax Certificate under this Chapter may be denied,
suspended, or revoked if one or more of the following exists: (3)
The applicant or holder of the certificate intends to violate or has
violated any federal or state law, or local ordinance or any
ordinance or resolution regulating such business or intends to
violate any regulation made pursuant to authority granted for the
purpose of regulating such business. Sec. 6-2-74. Probation,
Suspension & Revocation (Alcohol License). Any license issued
under this Ordinance may be put on probation, suspended and/or
revoked by the Augusta-Richmond County Commission after a
finding of due cause. Due cause for the probation, suspension or
revocation of a license shall include but shall not be limited to, the
following: (a) A violation of this Ordinance or any State or federal
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Item # 5
law governing the manufacture, transport, or sale of alcoholic
beverages by the licensee or any person in his employ or in the
employ of the establishment for which the license was issued. Sec.
6-2-19 (f). Furnishing to minors—Prohibited. (f) No person who
holds a license or is responsible for the day-to-day operation of an
establishment holding a license permitting the sale of alcoholic
beverages for on-premises consumption shall allow any individual
under the age of 21 to be in, frequent or loiter about the licensed
premises unless such individual is accompanied by a parent or
legal guardian except as provided herein. This prohibition shall
apply regardless of whether or not said establishment on said date
or time is operating for the purpose of the sale of alcoholic
beverages for on-premises consumption, and regardless of what
other type of license or business tax certificate said establishment
may have. This section shall not prohibit individuals under the age
of 21 from being in a qualified eating establishment or
entertainment venue as defined in this Ordinance or attending a
special event for which a license for a single event is issued
pursuant to this Ordinance, and does not apply to such individuals
who are employees of the licensee with assigned duties in the
licensed premises. Sec. 6-2-20. Same—Penalty for violation. (a)
Any licensee hereunder, or any person in the employ of the
licensee or any person in the employ of the retail business
establishment for which the license was granted, who violates the
provisions of section 6-2-19 herein, shall subject the license of the
licensee to suspension or revocation, and shall be guilty of an
offense and, upon trial and conviction of a misdemeanor, shall be
punished by a fine in an amount not to exceed five hundred dollars
($500.00) and/or imprisonment in jail for a period not to exceed
sixty (60) days. (b) Whenever an Alcoholic Beverage License(s),
under section 6-2-20(a) is suspended, or suspended and made
subject to probation by the Augusta-Richmond County
Commission for all or a part of said period of suspension, said
license shall not be reinstated unless the licensee pays to the
County a reinstatement fee of $500.00. Said reinstatement fee
shall be due and payable and remitted to Augusta-Richmond
County not less than five (5) business days prior to the end of any
period of suspension or probated suspension imposed by the
Augusta-Richmond County Commission. Only one such fee shall
be paid by any one license holder on any one occasion irrespective
of the number of licenses to be reinstated. Any fee paid pursuant
to this Code section shall be paid into the General Fund.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Suspend the Business License and Alcohol License for ninety (90)
days; place the Business License and Alcohol License on
Cover Memo
Item # 5
probation for a period of one (1) year beginning the last day of the
ninety day suspension; and require the licensee to pay a fee of
$500 to have the Alcohol License reinstated.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
2/5/2013 5:00 PM
Lease for Remote Transmitter/Receiver (RTR) covering the Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Lease for Remote Transmitter/Receiver (RTR)
covering the Augusta Regional Airport. (Approved by Public
Services Committee January 28, 2013)
Background:FAA engineers need to move the existing Remote
Transmitter/Receiver (RTR) to accommodate another NAVAID
(Navigational Aid) that will be located on its site.
Consequently, they are looking to lease approximately 0.33 acres
+/- from Augusta, Georgia because the Augusta owns the parent
tract upon which the RTR will be built.
Analysis:FAA engineers need to move the existing Remote
Transmitter/Receiver (RTR) to accommodate another NAVAID
(Navigational Aid) that will be located on its site. Consequently,
they are looking to lease approximately 0.33 acres +/- from
Augusta, Georgia because the Augusta owns the parent tract upon
which the RTR will be built. The Engineers have communicated
some urgency in terms of completing procurement and
installation. They are on a strict time table.
Financial Impact:The Federal Government will pay Augusta, Georgia no monetary
consideration in the form of rental payments. The Federal
Government will operate and maintain the facility.
Alternatives:Deny the motion to enter into the Lease for the Remote
Transmitter/Receiver
Recommendation:To Approve Lease for Remote Transmitter/Receiver (RTR)
covering the Augusta Regional Airport
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
AUGUSTA, GA
RTR
3655 Simpkins Ln. 30906
Attachment number 1 \nPage 1 of 1
Item # 6
RTR SITE RELATIVE
TO
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD
Attachment number 2 \nPage 1 of 1
Item # 6
AGS-D-RTR-C003.dgn 8/9/2012 2:45:21 PM
Attachment number 3 \nPage 1 of 1
Item # 6
APPROXIMATE LOCATION
OF
NEW RTR SITE
Approximate
Location of
New RTR Site
Attachment number 4 \nPage 1 of 1
Item # 6
Lease No.: DTFAEN-L-13-00157 Page 1
Radio Transmitter/Receiver (RTR)
Augusta, GA 30906 LJM
U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION
ADMINISTRATION
LAND LEASE OFF AIRPORT
Remote Transmitter/Receiver (RTR) Lease No.: DTFAEN-13–L-00157
Geographical Location: Augusta, GA
THIS LEASE is hereby entered into by the City of Augusta whose address is 1501 Aviation
Way, Augusta, GA 30906, hereinafter referred to as the Lessor and the United States of
America, herein after referred to as the Government. This lease shall become effective when it
is fully executed by all parties. The terms and provisions of this lease, and the conditions herein,
bind the Lessor and the Lessor’s heirs, executors, administrators, successors, and assigns.
WITNESSETH: The parties hereto, for the consideration hereinafter mentioned covenant and
agree as follows:
1. PREMISES (AUG-02):
The Lessor hereby leases to the Government the following described property, hereinafter
referred to as the premises:
Commencing at the intersection of the eastern line of a Georgia Power Company easement and
the northern right of way line of Tobacco Road; thence with the northern right of way line of
Tobacco Road and with lands of Simpkins, the following five courses and distances (1) with a
curve to the left having a radius of 2447.78 feet and an arc length of 331.15 feet to a point; (2)
thence, N 70° 35 00" E a distance of 287.89 feet to a point; (3) thence, N 70° 35' 00" E a distance
of 280.01 feet to a point; (4) thence, with a curve to the right having a radius of 11630.14 feet
and an arc length of 42.98 feet to a point; (5) thence, with a curve to the right having a radius of
11630.14 feet and an arc length of 30.01 feet to a point; thence leaving the northern right of way
line of Tobacco Road and with lands of Simpkins the following fifteen courses and distances:
(1) N 03° 30' 03" E a distance of 338.85 feet to a point;
(2) N 02° 10' 09" W a distance of 63.50 feet to a point;
(3) N 18° 19' 29" W a distance of 81.29 feet to a point;
(4) N 34° 09' 01" W a distance of 65.47 feet to a point;
(5) N 41° 24' 55" W a distance of 94.18 feet to a point;
(6) N 47° 05' 20" W a distance of 112.90 feet to a point;
(7) N 56° 04' 25" W a distance of 101.31 feet to a point;
(8) N 62° 21' 59" W a distance of 171.21 feet to a point;
(9) N 26° 43' 38" W a distance of 113.19 feet to a point;
(10) N 05° 02' 49" W a distance of 182.57 feet to a point;
(11) N 12° 39' 57" W a distance of 68.08 feet to a point;
(12) N 21° 05' 21" W a distance of 77.64 feet to a point;
Attachment number 5 \nPage 1 of 10
Item # 6
Lease No.: DTFAEN-L-13-00157 Page 2
Radio Transmitter/Receiver (RTR)
Augusta, GA 30906 LJM
(13) N 38° 34' 53" W a distance of 137.46 feet to a point;
(14) N 45° 58' 33" W a distance of 87.84 feet to a point (which address is 3655
Simpkins Lane, Augusta, GA 30906);
(15) S 47° 51' 52" E a distance of 71.22 feet to the TRUE POINT
OF BEGINNING; thence S 06° 31' 56" W a distance of 120.55 feet to a point;
thence N 83° 12' 08" W a distance of 120.93 feet to a point; thence N 06° 40'
31" E a distance of 119.91 feet to a point; thence S 83° 30' 23" E a distance of
120.63 feet to the TRUE POINT OF BEGINNING containing 0.33 acres.
A. Together with a right-of-way for ingress to and egress from the premises for Government
employees, their agents and assigns, a right-of-way for establishing and maintaining a pole line
or pole lines for extending electric power and/or telecommunication lines to the premises; and a
right-of-way for subsurface power, communication and/or water lines to the premises; all rights-
of-way to be over said lands and adjoining lands of the Lessor, and unless herein described
otherwise, to be by routes reasonably determined to be the most convenient to the Government
described more specifically as follows:
Commencing at the Northeast corner of the above described plot; thence N
83°30’23” W a distance of 79.00 feet to the centerline of a 20’ ingress/egress
easement and the POINT OF BEGINNING; thence along the centerline of
the easement N 06°29’37” W a distance of 15.00 feet; thence N 50°03’18” W a
distance of 40.47 feet to the centerline of a gravel road; thence along the
centerline of the gravel road extending in a Northwesterly direction
approximately 390’ to the R/W of Simpkins Lane.
B. And the right of grading, conditioning, and installing drainage facilities, and seeding the soil
of the premises, and the removal of all obstructions from the premises which may constitute a
hindrance to the establishment and maintenance of Government facilities.
C. And the right to make alterations, attach fixtures, and erect additions, structures, or signs, in
or upon the premises hereby leased, which alterations, fixtures, additions, structures or signs so
placed in or upon, or attached to the said premises shall be and remain the property of the
Government.
2. TERM (AUG-02):
To have and to hold, for the term commencing on November 31, 2012 and continuing through
September 30, 2033 inclusive, PROVIDED, that adequate appropriations are available from
year to year for the payment of rentals.
3. DAY-TO-DAY LEASE EXTENSION (AUG-02):
The Government may continue to occupy the premises for not to exceed 365 days after the end
of the occupancy period covered by the basic lease term and any options that have been
exercised. In such event, the rent shall accrue on a daily basis at the rate equal to one-thirtieth of
Attachment number 5 \nPage 2 of 10
Item # 6
Lease No.: DTFAEN-L-13-00157 Page 3
Radio Transmitter/Receiver (RTR)
Augusta, GA 30906 LJM
the monthly rent of the last previously due monthly rent, until one of the following events
occurs: (1) the 365 day period expires, (2) a new lease commences, (3) the Government acquires
a fee simple interest in the property or, (4) the Government vacates the leased premises,
whichever occurs first. The accrued rent computed on a daily basis shall be due and payable in
arrears at the end of each month until the amount accrued by the end of the month has been fully
paid.
4. CONSIDERATION (NO COST) (AUG-02):
The Government shall pay the Lessor no monetary consideration in the form of rental, it being
mutually agreed that the rights extended to the Government herein are in consideration of the
obligations assumed by the Government in its establishment, operation and maintenance of
facilities upon the premises hereby leased.
5. CANCELLATION (AUG-02):
The Government may terminate this lease, in whole or in part, if the Real Estate Contracting
Officer (RECO) determines that a termination is in the best interest of the Government. The
RECO shall terminate by delivering to the Lessor a written notice specifying the effective date of
the termination. The termination notice shall be delivered by registered mail return receipt
requested and mailed at least 30 days before the effective termination date.
6A.CENTRAL CONTRACTOR REGISTRATION - REAL PROPERTY. (OCT-06)
The FAA uses the Central Contractor Registration (CCR) system as the primary means to
maintain Contractor information required for payment under any FAA contract.
1. Definitions. As used in this clause for: "Central Contractor Registration (CCR) database"
means the primary Government repository for Contractor information required for the conduct of
business with the Government.” Contractor" is synonymous with "Lessor" for real property
leases or other contracts; "Data Universal Numbering System (DUNS) number" means the 9-
digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities;”
Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned
by D&B plus a 4-character suffix that may be assigned by a business concern; (D&B has no
affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion
of the business concern to establish additional CCR records for identifying alternative Electronic
Funds Transfer (EFT) accounts for the same parent concern; “Registered in the CCR database"
means that the Contractor has entered all mandatory information, including the DUNS number or
the DUNS+4 number, into the CCR database.
2. By submission of an offer, the offeror acknowledges that:
a) A prospective awardee will be registered in the CCR database prior to award, during
performance, and through final payment.
b) The offeror will enter, in the space provided on the clause, Contractor Identification
Number Data Universal Numbering System (DUNS) Number - Real Property the offerors DUNS
or DUNS+4 number that identifies the offeror's name and address exactly as stated in the offer.
The DUNS number will be used by the Contracting Officer to verify that the offeror is registered
in the CCR database. The CCR Database may be accessed over the internet at:
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http://www.ccr.gov. (NOTE: If this link does not work for any reason, the internet address may
be pasted into your web browser to go to the site)
3. If the offeror does not have a DUNS number, it will contact Dun and Bradstreet directly to
obtain one.
a) An offeror may obtain a DUNS number:
(i) If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711
or via the Internet at http://www.dnb.com (NOTE: If this link does not work for any reason, the
internet address may be pasted into your web browser to go to the site); or
(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.
b) The offeror will be prepared to provide the following information:
(i) Company* legal business.
(ii) Tradestyle, doing business, or other name by which your entity is commonly
recognized.
(iii) Company Physical Street Address, City, State, and ZIP Code.
(iv) Company Mailing Address, City, State and ZIP Code (if separate from physical).
(v) Company Telephone Number.
(vi) Date the company was started.
(vii) Number of employees at your location.
(viii) Chief executive officer/key manager.
(ix) Line of business (industry).
(x) Company Headquarters name and address (reporting relationship within your entity).
* NOTE: Individual (non-corporate) Lessors of real property that are not normally in the
business of leasing real property: You should consider your leasing to the Government as a
separate business (usually a sole proprietorship) then provide the pertinent ownership
information as an sole proprietor when providing this information to Dunn & Bradstreet.
4. If an otherwise successful Offeror does not become registered in the CCR database in the
time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the
next otherwise successful registered Offeror, if the Contracting Officer determines it to be in the
best interests of the Government.
5. Processing time, normally 48 hours, will be taken into consideration when registering.
Offerors who are not registered will consider applying for registration immediately upon receipt
of this solicitation.
6. The Contractor is responsible for the accuracy and completeness of the data within the
CCR database, and for any liability resulting from the Government's reliance on inaccurate or
incomplete data. To remain registered in the CCR database the Contractor is required to review
and update, on an annual basis from the date of initial registration or subsequent updates, its
information in the CCR database to ensure it is current, accurate and complete. Updating
information in the CCR does not alter the terms and conditions of this contract and is not a
substitute for a properly executed contractual document.
7. Changes
a. Name or Ownership Changes
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(i) If a Contractor has legally changed its business name, "doing business as" name, or
division name (whichever is shown on the contract), or has transferred the assets used in
performing the contract, the Contractor will provide the responsible Contracting Officer a
minimum of one business day's written notification of its intention to:
a) Change the name in the CCR database;
b) Agree in writing to the timeline and procedures the Contracting Officer specifies to
document the requested change in the contract. With notification, the Contractor will provide
sufficient documentation to support the legally changed name then execute the appropriate
supplemental agreement to document the name change provided by the Contracting Officer.
(ii) The Contractor's entry of the name/ownership change in CCR does not relieve the
Contractor of responsibility to provide proper notice of the name change to the Contracting
Officer. The change in CCR cannot be made effective until the appropriate documentation/
supplemental agreement is executed by the Contracting Officer. Any discrepancy in payee
information in CCR caused by a failure to fulfill the requirements specified in paragraph (g)(1)
(i) above, will result in a discrepancy that is incorrect information, within the meaning of
paragraph (d) Suspension of Payment of the electronic funds transfer (EFT) clause of this
contract.
b. Assignment of Claims. The Contractor will not change the name or address for EFT
payments in the CCR or manual payments to reflect an assignee. Assignees must separately
register in the CCR database. The Contractor will notify the Contracting Officer and will comply
with the instructions for submitting an Assignment of Claims notification. Information provided
to the Contractor's CCR record that indicates payments, including those made by EFT, to an
ultimate recipient other than that Contractor, without proper notice to the Contracting Officer,
will be considered to be incorrect information within the meaning of the paragraph (d)
"Suspension of payment" of the EFT clause of this contract.
8. Exceptions to CCR. As provided for in AMS Procurement Toolbox Section T3.3.1.A-8,
"Central Contractor Registration", certain contractors may qualify by limited exceptions to CCR
waiver. If a contractor is determined by the Contracting Officer to merit justification of a waiver
from CCR, then the contractor will provide initial payment information and any future vendor
information changes to the Contracting Officer on the "Vendor Miscellaneous Payment
Information" form, provided by the Contracting Officer. An alternate clause, "Contractor
Payment Information-Non CCR" will be included in the contract and the lessor/vendor will
comply with the terms of that clause. Having an exception from CCR does not excuse a vendor
from EFT payment requirements, as required in the clause, "Payment by Electronic Fund
Transfer - Real Property".
9. Offerors and Contractors may obtain information on registration and annual confirmation
requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-
5757. (NOTE: If this link does not work for any reason, the internet address may be pasted into
your web browser to go to the site)
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6B.CONTRACTOR IDENTIFICATION NUMBER - DATA UNIVERSAL NUMBERING
SYSTEM (DUNS) NUMBER - REAL PROPERTY (OCT 2006)
1. Definitions. As used in this clause
"Contractor Identification Number," as used in this provision, means "Data Universal Numbering
System (DUNS) number, which is a nine-digit number assigned by Dun and Bradstreet
Information Services, to identify unique business entities (taken from CCR clause); "Data
Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by
D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no
affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion
of the business concern to establish additional CCR records for identifying alternative Electronic
Fund Transfer.
2. Contractor identification is essential for receiving payment and complying with statutory
contract reporting requirements. Therefore, the offeror will provide its DUNS or DUNS+4
numbers below. The DUNS number will be used by the Contracting Officer to verify that the
offeror is registered in the CCR database; DUNS OR DUNS+4 NUMBER:
3. If the offeror does not have a DUNS number, he should contact Dun and Bradstreet at
1-866-705-5711, or via the internet at http://www.dnb.com directly to obtain one. (NOTE: If this
link does not work for any reason, the internet address may be pasted into your web browser to
go to the site) Detailed requirements for obtaining a DUNS number is contained in Paragraph
(c) of clause "Central Contractor Registration-Real Property".
6C. CERTIFICATION OF REGISTRATION IN CENTRAL CONTRACTOR REGISTRATION (CCR) (Oct-06)
In accordance with clause, "Central Contractor Registration-Real Property", and by submission
of this offer, the offeror certifies that they are registered in the CCR Database and have entered
all mandatory information including the DUNS or DUNS+4 Number required in clause,
"Contractor Identification Number-Data Universal Numbering System (DUNS) Number - Real
Property":
LESSOR’s DUNS NUMBER:_______________________________.
_____________________________________/___________________
Signature of Offeror / Date
7. QUIET ENJOYMENT (OCT-96):
The Lessor warrants that they have good and valid title to the premises, and rights of ingress and
egress, and warrants and covenants to defend the Government’s use and enjoyment of said
premises against third party claims.
8. NOTIFICATION OF CHANGE IN LAND TITLE (AUG-02):
If the Lessor sells or otherwise conveys to another party or parties any interest in the aforesaid
land, rights of way thereto, and any areas affecting said demised premises, they shall notify the
Government, in writing, of any such transfer or conveyance affecting the demised premises
within 30 calendar days after completion of the "change in property rights". Concurrent with the
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written notification, the Lessor shall provide the Government copies of the legal document(s)
(acceptable to local authorities) for transferring and or conveying the property rights.
9. SUBORDINATION, NONDISTURBANCE AND ATTORNMENT (OCT-96):
The Government agrees, in consideration of the warranties herein expressed, that this lease is
subject and subordinate to any and all recorded deeds of trust, mortgages, and other security
instruments now or hereafter imposed upon the premises, so long as such subornation shall not
interfere with any right of the Government under this lease. It is mutually agreed that this
subordination shall be self operative and that no further instrument shall be required to effect
said subordination.
In the event of any sale of the premises, or any portion thereof, or any such transfer of
ownership, by foreclosure of the lien of any such security instrument, or deed provided in lieu of
foreclosure, the Government will be deemed to have attorned to any purchaser, successor,
assigns, or transferee. The succeeding owner will be deemed to have assumed all rights and
obligations of the Lessor under this lease, establishing direct privity of estate and contract
between the Government and said purchasers/transferees, with the same force, effect and relative
priority in time and right as if the lease had initially been entered into between such purchasers
or transferees and the Government; provided that such transferees shall promptly provide,
following such sale or transfer, appropriate documentation deemed necessary by the Real Estate
Contracting Officer, and shall promptly execute any instrument, or other writings, as shall be
deemed necessary to document the change in ownership.
10. NOTICES (OCT-96):
All notices/correspondence shall be in writing, reference the lease number, and be addressed as
follows:
TO LESSOR:
Augusta-Richmond County
530 Greene Street
Augusta, GA 30901
TO GOVERNMENT:
Federal Aviation Administration
Eastern Logistics Service Area, ASO-53
P.O. Box 20636
Atlanta, GA 30320
11. CONTRACT DISPUTES (Nov. 03)
A. All contract disputes and arising under or related to this lease contract shall be resolved
through the Federal Aviation Administration (FAA) dispute resolution system at the Office of
Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in
14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where
available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency
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decisions. A Lessor may seek review of a final FAA decision only after its administrative
remedies have been exhausted.
B. All Contract Disputes shall be in writing and shall be filed at the following address:
Office of Dispute Resolution for Acquisition, AGC-70,
Federal Aviation Administration,
800 Independence Ave., S.W., Room 323,
Washington, DC 20591
Telephone: (202) 267-3290,
Facsimile: (202) 267-3720; or
C. A contract dispute against the FAA shall be filed with the ODRA within two (2) years of
the accrual of the lease contract claim involved. A contract dispute is considered to be filed on
the date it is received by the ODRA.
D. The full text of the Contract Disputes clause is incorporated by reference. Upon request
the full text will be provided by the RECO.
12. PROTEST (Nov. 03)
A. Protests concerning Federal Aviation Administration Screening Information Requests
(SIRs) or awards of lease contracts shall be resolved through the Federal Aviation
Administration (FAA) dispute resolution system at the Office of Dispute Resolution for
Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and
17, which are hereby incorporated by reference. Judicial review, where available, will be in
accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may
seek review of a final FAA decision only after its administrative remedies have been exhausted.
B. Offerors initially should attempt to resolve any issues concerning potential protests with
the Real Estate Contracting Officer.
C. Protests shall be in writing and shall be filed at:
Office of Dispute Resolution for Acquisition, AGC-70,
Federal Aviation Administration,
800 Independence Ave., S.W.,
Room 323,
Washington, DC 20591
Telephone: (202) 267-3290,
Facsimile: (202) 267-3720
D. At the same time as filing the protest with the ODRA, the protestor shall serve a copy of
the protest on the Real Estate Contracting Officer (RECO).
E. A protest is considered to be filed on the date it is received by the ODRA and shall be
filed:
(i) Not later than seven (7) business days after the date the protester knew or should have
known of the grounds for the protest; or
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(ii) If the protester has requested a post-award debriefing from the RECO, not later than
five (5) business days after the date on which the RECO holds that debriefing.
F. The full text of the Protest clause is incorporated by reference. Upon request the full text
will be provided by the RECO.
13. ANTI-KICKBACK (OCT-96):
The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act), prohibits any person from
A. Providing or attempting to provide or offering to provide any kickback;
B. Soliciting, accepting, or attempting to accept any kickback; or
C. Including, directly or indirectly, the amount of any kickback in the contract price charged
by a prime Contractor to the United States Government or in the contract price charged by a
subcontractor to a prime contractor or higher tier subcontractor.
14. ASSIGNMENT OF CLAIMS (OCT-96):
Pursuant to the Assignment of Claims Act, as amended, 31 USC 3727, 41 USC 15, the Lessor
may assign his rights to be paid under this lease.
15. COVENANT AGAINST CONTINGENT FEES (AUG-02):
The Lessor warrants that no person or agency has been employed or retained to solicit or obtain
this contract upon an agreement or understanding for a contingent fee, except a bona fide
employee or agency. For breach or violation of this warranty, the Government shall have the
right to annul this contract without liability or, in its discretion, to deduct from the contract price
or consideration, or otherwise recover the full amount of the contingent fee.
16. OFFICIALS NOT TO BENEFIT (OCT-96):
No member of or delegate to Congress, or resident commissioner, shall be admitted to any share
or part of this contract, or to any benefit arising from it. However, this clause does not apply to
this contract to the extent that this contract is made with a corporation for the corporation's
general benefit.
17. RESTORATION Clause Alternate B – for use on Off-Airport Leases (4/2010)
The Government shall surrender possession of the premises upon the date of expiration or
termination of this lease. If the Lessor provides written notice, prior to the date of expiration or
termination, requesting restoration of the premises, the Government at its option shall within
ninety (90) days after such expiration or termination, or within such additional time as may be
mutually agreed upon, either:
(a) Restore the premises to as good condition as that existing at the time of the Government's
initial entry upon the premises under this lease or any preceding lease (changes to the premises in
accordance with paragraph 1(a), 1(b) and 1(c) above, ordinary wear and tear, damage by natural
elements and by circumstances over which the Government has no control, excepted) or,
(b) Make an equitable adjustment in the lease amount for the cost of such restoration of the
premises or the diminution of the value of the premises if unrestored, whichever is less. Should
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a mutually acceptable settlement be made hereunder, the parties shall enter into a supplemental
agreement hereto effecting such agreement or,
(c) The FAA may also elect to offer abandonment of installed real property improvements in lieu
of restoration or some combination of abandonment and restoration as determined by mutual
agreement with the owner, so long as it is determined by the RECO to be in the best interests of
the Government.
(d)In the event that the Government has to pay for restoration, such payments will not entail
expenditures which exceed appropriations available at the time of the restoration in violation of
the Anti-Deficiency Act.
(e) Nothing in the contract may be considered as implying that congress will, at a later date,
appropriate funds sufficient to meet the deficiencies.
18. EXAMINATION OF RECORDS (AUG-02):
The Comptroller General of the United States, the Administrator of FAA or a duly authorized
representative from either shall, until 3 years after final payment under this contract have access
to and the right to examine any of the Lessor’s directly pertinent books, documents, paper, or
other records involving transactions related to this contract.
19. SIGNATURE BLOCK:
IN WITNESS WHEREOF, the parties hereto have signed their names:
LESSOR:
___________________________________ Date: _______________
(Signature)
____________________________________
(Official Title)
UNITED STATES OF AMERICA:
___________________________________ Date: _______________
(Signature)
____________________________________
(Official Title)
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Commission Meeting Agenda
2/5/2013 5:00 PM
Motion to Authorize Construction Manager to Proceed with Contract Award of Bid Package #2 (Site
Work, Auger Cast Piles and Exterior Wall Demo Mock-up) for the Augusta Georgia Municipal Building
Renovations and Modernization.
Department:Recreation, Parks and Facilities
Caption:Motion to provide authorization to Turner Construction Company
to award Bid Package #2, in the amount of $2,302,011.00, which
provides the Site Work, Auger Cast Piles and Exterior Wall
Demolition Mock-up for the Augusta Georgia Municipal Building
Renovations and Modernization. (Approved by Public Services
Committee January 28, 2013).
Background:Turner Construction Company was selected under RFQ 10-195 as
the Construction Manager at Risk for the Augusta Georgia
Municipal Building Renovations and Modernization. This is the
second bid package completed by the Design team, led by Virgo
Gambill Architects. Bids were accepted and reviewed by Turner
Construction Company, Virgo Gambill Architects, and the
CIPM.
Analysis:The following are the lowest responsive, responsible bidders, as
determined by Turner Construction Company to perform the
work. The Subcontractors pursuant to Exhibit J are as follows: 2A.
Site Work Civil Site Services $567,574.00 2B. Auger Cast Piles
Berkel $224,946.00 The Scope of Work includes all work
associated with the Site Work, Auger Cast Piles and Exterior Wall
Demo Mock-up and is within the budgeted amount that was
estimated for this phase of the work. Turner Construction
Company, in conjunction with the design and program
management team, will provide oversight during this and
subsequent phases of the project. Proceeding with this work now
will allow construction to proceed in an expedited fashion, leading
to quicker completion of the Municipal Building Renovations and
Modernization and lower construction related costs. Turner
Construction Company has included the bid summary and bid
proposals as back-up to support this.
Financial Impact:The amount for Bid Package #2 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and
Cover Memo
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approved in March of 2013. The total GMP is currently budgeted
to not exceed $17,216,385.00
Alternatives:Wait until the Guaranteed Maximum Price is established in March
2013, and delay the completion of the facility by six (6) months.
Recommendation:Provide authorization to Turner Construction Company to award
Bid Package #2, thus facilitating the start of construction for the
Municipal Building Renovations and Modernization.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: Augusta Georgia
Municipal Building Renovations and Modernization: GL –328-05-
1120; JL – 54-13120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
2/5/2013 5:00 PM
Motion to Authorize Purchase of Banquet Kitchen Smallwares and Utensils for the TEE Center Project
Department:Recreation, Parks and Facilities
Caption:Motion to authorize the purchase of Banquet Kitchen Smallwares
and Utensils for the new TEE Center. (Approved by Public
Services Committee January 28, 2013)
Background:Smallwares and Utensils are required for the operation of the new
banquet kitchen at the TEE Center site. Bids were received from
five (5) firms with two being non-compliant. Successful bidder is
Calico Industries.
Analysis:The proposed monetary modification required for the banquet
kitchen is included in the overall project budget.
Financial Impact:There is no financial impact to the overall project cost. Funds are
available in the FF&E budget.
Alternatives:1. Approve the recommendation to allow purchase of the kitchen
Smallwares and Utensils in order to stock the new kitchen with
the recommended operating tools. 2. Disapproval of purchase for
the Smallwares and Utensils will place items in Operator’s
operating budget and delay arrival of necessary operating tools.
Recommendation:Approve the amount of $33,162.11. It is recommended that
approval be given to this request for purchase of banquet kitchen
Smallwares and Utensils.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: TEE Center: GL –
325-05-1120; JL – 206-35-1102 Object Code: 5423110
REVIEWED AND APPROVED BY:
Finance.
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Administrator.
Clerk of Commission
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Commission Meeting Agenda
2/5/2013 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 13 - 3: A
request by Hemant Phutane for a retail package Beer & Wine
license to be used in connection with SIMI 414, Inc. DBA C. J.
Express #8 located at 3011 Wheeler Rd. District 7. Super District
10. (Approved by Public Services Committee January 7, 2013
- postponed from January 15 Commission meeting)
Background:This is a new ownership application. Formerly in the name of
John Bryant.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
2/5/2013 5:00 PM
Lease Agreement with Virginia Beach Golf Management to operate the Augusta Municipal Golf Course.
Department:Recreation, Parks and Facilities
Caption:Motion to approve a lease agreement with Virginia Beach Golf
Management to operate the Augusta Municipal Golf Course
pursuant to the terms and conditions set forth in RFP 12-206
through the attached negotiated lease agreement. (No
recommendation from Public Services Committee January 28,
2013)
Background:An RFP for the operations of the Augusta Municipal Golf Course
was issued on September 20, 2012. The RFP was opened on
October 5, 2012. Subsequently, there were three (3) firms that
submitted responses in which all three were called in for
interviews.
Analysis:The RFP’s were evaluated by the Department and the evaluation
team that included representatives from: Recreation, Parks and
Facilities; Procurement; Finance; and the Administrator's Office.
The Department sought direction on whether to pursue a
management contract or lease contract. The Augusta Commission
directed staff to negotiate a lease agreement with Virginia Beach
Golf Management and to bring that subsequent lease agreement
back to the Commission for approval.
Financial Impact:The Department and the evaluation team recommends Augusta,
Georgia enter into a lease agreement with Virginia Beach Golf
Management for a five (5) year lease for $125,000 with one five
(5) year extension for and additional $125,000.
Alternatives:1. Approve the lease agreement with Virginia Beach Golf
Management. 2. Move no action.
Recommendation:1. Approve the lease agreement with Virginia Beach Golf
Management.
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in the Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
2/5/2013 5:00 PM
2013 Annual Bid Award Recommendation
Department:Procurement
Caption:Motion to approve two (2) annual bid items. The items require
Commission approval due to the fact that purchases on the
individual items will exceed $25,000.00 per order. (No
recommendation from Administrative Services Committee
January 28, 2013)
Background:The following annual bid items require Commission approval:
13-063 Athletic Clothing & Equipment - Recreation, Parks and
Facilities Department, 13-083 Warehouse Supplies - Utilities
Department.
Analysis:Each item was bid through the sealed bid process as directed in
the Augusta Procurement Code. The user departments reviewed
the submittals and presented a recommendation of award to the
Procurement Department.
Financial Impact:Each department will be responsible for the purchase of items
listed on their bid.
Alternatives:Not to award and required the departments to follow the
purchasing guidelines as listed in the Augusta Procurement Code
for each individual purchase.
Recommendation:Approve the recommendations as submitted by each user
department.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS
Sec. 1-10-48. Generally.
The following sections provide detailed information concerning the use of the seven (7) source selection
methods available for use for the procurement of commodities, services and construction products for Augusta,
Georgia. The seven methods are: (1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or
informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts.
Purpose. A significant portion of the Augusta, Georgia Annual Budget is committed each year
to various purchase contracts such as raw materials, equipment, equipment parts or
components, general supplies, and professional and non-professional services. Therefore, it
is essential that maximum value be obtained for each public tax dollar spent. A proven
technique for obtaining this goal is through the annual bid contract process,
Sec. 1-10-58. Annual contracts.
Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up
to $25,000), any using agency may order supplies or services under such annual contract as needed up to the
maximum amount approved in the annual bid.
Purchases on the following annual bid items will exceed $25,000.00 per order:
Department Description Recommended Vendor Local Vendor
13-063
Recreation,
Parks and
Facilities
Athletic Clothing &
Equipment
Johannsen Sporting Goods
Sport Supply Group
Anaconda Sports
Local Vendor Preference:
Johannsen Sporting Goods
13-083 Utilities Warehouse Supplies
Toole Supply
Independent Waterworks
Atlantic Supply
Toole Supply
Local Vendor Preference:
Atlantic Supply-
Attachment number 3 \nPage 1 of 1
Item # 11
Commission Meeting Agenda
2/5/2013 5:00 PM
Gold Cross Lease Agreement
Department:Office of the Administrator
Caption:Motion to approve entering into a Property Lease Agreement
between Augusta, GA., as owner, and Gold Cross EMS, Inc., as
Tenant, in connection with certain real property known as and
referred to as the "Wardens House" located at 2312 Tobacco Road
and authorize the Mayor and Clerk of Commission to execute
such documents as necessary to consummate the Lease
Agreement, all in form as approved by General Counsel.
(Approved by Public Safety Committee January 28, 2013)
Background:Gold Cross EMS wishes to expand its coverage in Augusta by
operating a satellite facility out of the "Wardens House" located
on Tobacco Road. The facility would be used to house
EMS personnel and dispatch ambulance service units to service
the surrounding area.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 12
Clerk of Commission
Cover Memo
Item # 12
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Commission Meeting Agenda
2/5/2013 5:00 PM
Motion to approve CSRA Probation Services, Inc. as company to provide Superior Court Probation
Supervision Services for misdemeanor violations in the Augusta Judicial Circuit.
Department:Superior Court
Caption:Motion to approve CSRA Probation Services, Inc. as company to
provide Superior Court Probation Supervision Services for
misdemeanor violations in the Augusta Judicial Circuit.
(Approved by Public Safety Committee January 28, 2013
Background:Georgia Law provides that: The chief judge of any court within
the county, with the approval of the governing authority of that
county, is authorized to enter into written contracts with
corporations, enterprises, or agencies to provide probation
supervision, counseling, collection services for all moneys to be
paid by a defendant according to the terms of the sentence
imposed on the defendant as well as any moneys which by
operation of law are to be paid by the defendant in consequence of
the conviction, and other probation services for persons convicted
in that court and placed on probation in the county. O.C.G.A. §
42-8-100(g)(1).
Analysis:Judge J. Carlisle Overstreet, Chief Judge of the Superior Court of
Richmond County, has initiated this request to enter into a
contract with CSRA Probation Services, Inc. to provide probation
services for misdemeanor violations in the Augusta Judicial
Circuit and has negotiated a final contract for such services. A
copy of this contract is attached hereto.
Financial Impact:None, as the cost of providing probation services is paid for by the
persons placed on probation by the Superior court Judges. The fee
schedule to be paid by the probationers is included in the proposed
contract attached hereto.
Alternatives:Decline to approve this contract at this time.
Recommendation:Approve.
Cover Memo
Item # 13
Funds are Available
in the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
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Item # 13
Commission Meeting Agenda
2/5/2013 5:00 PM
VOCA Grant Award
Department:Clerk of Commission
Caption:Motion to accept a 2012 Victims of Crime Act (VOCA)
Assistance Grant Award for the Solicitor's Office from the
Criminal Justice Coordinating Council for the period 10/1/12 to
9/30/13 with federal funding in the amount of $30,000 and
matching funding in the amount of $7,500 for a total amount of
$37,500.(Approved by Public Safety Committee January 28,
2013
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
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Item # 14
Commission Meeting Agenda
2/5/2013 5:00 PM
Ambulance Service Contract
Department:
Caption:Motion to approve the solicitation of competitive bids for
ambulance service for Augusta-Richmond County and that the
current contract provider be given the appropriate notification in
accordance with the contract prior to March 30, 2013. (No
recommendation from Public Safety Committee January 28,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
2/5/2013 5:00 PM
2013 - Engineering Pot Hole Patcher
Department:Finance - Fleet Management
Caption:Motion to approve the purchase of two pothole patch trucks for
Augusta Engineering Department – Maintenance Division.
(Approved by Finance Committee January 28, 2013).
Background:The Augusta Engineering Department-Maintenance Division
would like to request the acquisition of two pothole patch
trucks. One will replace an older model truck, asset number
203229. This truck is an 8 year old unit and has extensive wear
and tear due to the tremendous amount of pothole repairs required
in the city and surrounding areas. The department would also
request the purchase of a second truck to assist in the number of
repairs. The department is currently trying desperately to meet the
extensive repair demands with one truck that spends a significant
amount of time in the shop due to the age and severe usage over
the years. The two new units would help significantly in staying
abreast of the pothole maintenance requirements of Augusta’s
roadways and other paved areas. Please see the attached vehicle
evaluation.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from three vendors with the
following results: (Bid 12-212); Municipal Equipment Sales =
Non-Compliant (Missing a portion of the bid packet); Reynolds-
Warren Equipment Company = $156,700.00 Each; Environmental
Products of Georgia = $150,898.00 Each.
Financial Impact:The trucks will be purchased through the use of the department’s
sales tax funds. The cost of the new trucks will be $150,898.00
each for a total cost of $301,796.00.
Alternatives:1) Approve the request; 2) Approve one pot hole patcher; 3)
Approve the request for 2 pot hole patchers.
Cover Memo
Item # 16
Recommendation:Approve the request to purchase two pothole patch trucks from
Environmental Products of Georgia.
Funds are Available
in the Following
Accounts:
324-04-1120/54.14110 201-82-4044/54.14110 Sales Tax
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 1
Item # 16
Attachment number 2 \nPage 1 of 1
Item # 16
Invitation to Bid
Sealed bids will be received at this office on Tuesday, November 20, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-212 Pothole Patcher Truck for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 9, 2012 @ 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 18, 25, November 1, 8, 2012
Metro Courier October 24, 2012
cc: Tameka Allen Deputy Administrator
Ron Crowden Fleet Management
Russell Sanders Fleet Management
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 16
Vendors
Municipal Equipment Sales
208 Bell Place
Woodstock, GA 30188
Reynolds-Warren
Equipment Co
1945 Forest Parkway
Lake City, GA 30260
Environmental Products
of Georgia
4815 Mendel Court
Atlanta, GA 30336
Attachment B Incomplete/Missing
Page 2 YES YES
E-Verify Number 308475 230083 312637
SAVE Form YES YES Yes
Chassis
Make Non-compliant International International
Year 2014 2013
Body
Make Spaulding Pro-Patch
Model 6TCMA TCM 425-100-DHE
Year 2013 2013
Bid Price $146,400.00 $145,923.00
7.00 Optional Item
7.01 Air
Compressor $10,300.00 $4,975.00
Bid Opening Date: Tuesday, November 20, 2012 @ 11:00 a.m.
7300 SBA 4X2
Bid Item #12-212
Pothole Patcher Truck
for Augusta, Georgia - Fleet Management Department
Model 4300
Page 1 of 2
Attachment number 4 \nPage 1 of 2
Item # 16
Delivery Date 150-180 days April - May 2013
Page 2 of 2
Attachment number 4 \nPage 2 of 2
Item # 16
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Item # 16
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Item # 16
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Item # 16
Commission Meeting Agenda
2/5/2013 5:00 PM
Continue Purchasing Commercial Property Insurance Coverage
Department:Finance/Risk Managment Division
Caption:Motion to approve property insurance coverage for 2013 offered
through Affiliated FM, current carrier, for a premium of $394,000
on blanket coverage. (Approved by Finance Committee
January 28, 2013).
Background:Dawson & Taylor Insurance Agency seeks annual quotes from the
insurance market for "all risk" coverage on buildings and
contents. Quotes are obtained from only carriers with an A or
better rating. There were eight companies which responded with
quotes or declinations to quote. Affiliated FM was the low bidder
and is providing greater coverage for the exposure. Current
coverage carries a $50,000 deductible per occurrence except for
flood and earthquake. Please see attachment for quotes and list of
declinations. Insurers providing coverage quotes were Affiliated
FMInsurance and Travelers Insurance. Six insurers declined to
quote coverage for various reasons. These insurers are
Philadelphia Insurance, Schinnerer/CNA, Lexington (Chartis),
Montgomery Insurance, Great American Insurance and Chubb
Insurance.
Analysis:
Financial Impact:2013 Breakdown on quote based on $701,299,465 property value:
$348,000 full blanket coverage (does not include flood coverage),
$15,000 engineering fee and $11,000 terrorism coverage. At an
additional cost, $5,000,000 is offered in flood coverage for an
additional premium of $20,000 and deductible of $500,000. If
Commission elects to accept flood coverage total premium is
$394,000. Current quote from Affiliated includes significant
changes in the flood coverage. Current coverage affords flood
coverage for $100,000,000 in property value with $100,000
deductible and no additional premium. Under new policy coverage
is offered for $5,000,000 in property value with $500,000
deductible on flood for an additional premium of $20,000).
Reason for significant change is due to Corps of Engineers’ rating
of Augusta Levee as "unacceptable" in 2010.Cover Memo
Item # 17
Alternatives:1. Drop coverage and retain risk 2. Reduce premium by only
insuring those property representing the largest losses should an
event damage these structures (Municipal Building, Law
Enforcement Center, Judicial Center, RCCI, Augusta Convention
Center, etc.) 3. Elect not to accept flood coverage saving $20,000.
Recommendation:Approve insurance coverage for 2013 through Affiliated FM for
premium of $394,000.00 which includes flood coverage. Effective
date of coverage is February 1, 2013 through February 1, 2014.
Funds are Available
in the Following
Accounts:
611 015212 General Insurance
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 2
Item # 17
Attachment number 1 \nPage 2 of 2
Item # 17
AUGUSTA CITY LEVEE PROJECT
SAVANNAH RIVER
AUGUSTA, GEORGIA
LEVEE, FLOODWALL, CLOSURE STRUCTURE
PERIODIC INSPECTION REPORT NO. 1
EXECUTIVE SUMMARY
US Army Corps
of Engineers ®
Savannah District SEPTEMBER 2010
Attachment number 2 \nPage 1 of 3
Item # 17
1
Part I. EXECUTIVE SUMMARY
The Augusta Levee is a federally authorized and non-federally operated and maintained,
urban flood protection project. The flood protection is located on the west bank of the
Savannah River adjacent to downtown Augusta, Richmond County, Georgia.
Construction of the Augusta Levee began in 1908 and was completed between 1914 and
1916 by the City of Augusta. After undergoing damage by the Flood of 1929, certain
sections of the levee were rebuilt to stand up against greater floods. In the Flood Control
Act of 1936, Congress authorized the U.S. Army Corps of Engineers (USACE) to
improve the levee system. This work was completed in 1941. The levee system consists
of floodwalls, closure structures, and earthen embankments.
The combined governments of the City of Augusta and Richmond County are responsible
for operating and maintaining the flood control project.
The levee and appurtenant features were inspected on 23 through 25 March 2010.
Multiple significant deficiencies were noted, most of which are ongoing from previous
inspections, and remedial actions have not been initiated.
The main system deficiencies are:
Although a majority of the levee contains desirable vegetation, significant
portions of the embankment contain undesirable vegetation, i.e. vegetation that
prohibits a proper inspection and vegetation that can affect the integrity of the
levee. Vegetation deficiencies were noted in the December 2008 inspection, but
few have been addressed. Many are on-going deficiencies listed in numerous
inspection reports.
Numerous encroachments have been identified during this inspection and
previous annual inspections, mainly in the downtown area. Encroachments
include buildings, billboard posts, numerous Riverwalk features, utilities, etc.,
that have been constructed on the levee or levee toe.
Other deficiencies include flood wall drain holes that are blocked, scour/erosion
and low spots at water control structures, and several interior drainage flapgates
that are in disrepair and possibly inoperable.
The overall system rating for the Augusta City Levee is “Unacceptable.” Individual
items rated as unacceptable deficiencies in previous inspections have not been corrected
within the timeline set by the October 2008 Inspection Report. The City/County was
requested in October 2008 to provide a proposed plan for correcting deficiencies,
particularly vegetation. The plan was requested within 90 days of receipt of the
inspection report. To date, Savannah District has not received a proposed plan to correct
vegetation encroachments or any other deficiencies. Additionally, vegetative deficiencies
Attachment number 2 \nPage 2 of 3
Item # 17
2
listed as unacceptable in the last report were identified as needing to be corrected within
one year from the date of the report. The listed deficiencies noted in the last report have
not been corrected as of this inspection.
Attachment number 2 \nPage 3 of 3
Item # 17
Commission Meeting Agenda
2/5/2013 5:00 PM
Discuss 2013 Budget Items Not Approved in Adopted Budget
Department:Finance
Caption:Motion to approve moving the recommended 2013 budget items not
approved in the adopted budget forward to the full Commission.
(Approved by Finance Committee January 28, 2013)
Background:Through various presentations and recommendations during the 2013
budget process, some items were discussed, recommended and
scheduled to be funded. At the meeting on November 20, 2012, new
programs and other items were deleted from the adopted budget.
Analysis:Some of these items, although new programs were projected to
increase revenue. Others, while not revenue producing represented
other benefits and value to the organization and its employees.
Financial Impact:Various financial impacts depending on which items are approved as
budget ammendments
Alternatives:
Recommendation:Consider the items for potential inclusion in the 2013 budget
Funds are Available
in the Following
Accounts:
Various sources per attachemnt
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 1
Item # 18
Commission Meeting Agenda
2/5/2013 5:00 PM
Amendment No. 3 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Department:Utilities
Caption:Motion to approve Amendment No. 3 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2013
facility operations at $5,529,132.00 and additional work at
$499,800.00. (Approved by Engineering Services Committee
January 28, 2013)
Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement which establishes
the budget for the year. Attached is a proposed Amendment No. 3
from ESG, which sets forth a 2013 budget of $5,529,132.00. The
estimated cost of wastewater treatment services for 2013 is
$5,247,882.00. We have also included an allowance of
$281,500.00 to provide for ESG assistance with maintenance as
may be needed at the water treatment facilities and other areas
within our system. The proposed amendment also includes a
proposal to provide assistance to Augusta Utilities by providing
staff to accelerate the assessment of our wastewater collection
system in accordance with a schedule included with an existing
consent order with the Georgia Environmental Protection Division
(EPD). The proposal is for ESG to provide four two-person crews
to focus on collection system condition assessment in order to
help us meet our goal of assessing five million feet of sewer
within five years. The proposed cost of this additional work is
$499,800.00.
Analysis:The proposed budget for the operation of our water pollution
control facilities maintains the projected cost of services at the
same level as the 2012 budget for this work. A copy of the
proposed 2013 budget and the proposed Amendment No. 3 is
attached. The proposed additional work will provide us with
supplemental staff to focus on the task of assessing the condition
of our wastewater collection system and help us meet our
commitment to Georgia EPD.Cover Memo
Item # 19
Financial Impact:Operations Contract cost of $5,529,132.00 from account
506043310-5211110. Collection System Assessment cost of
$499,800.00 from account 506043410-5211110.
Alternatives:No viable alternatives.
Recommendation:We recommend approval of Amendment No. 3 to the Agreement
with ESG Operations, Inc. to establish the final budget amount for
2013 at $5,529,132.00. We further recommend the approval of the
proposal to provide staff to accelerate the assessment of our
wastewater collection system at a cost for 2013 of $499,800.00.
Funds are Available
in the Following
Accounts:
506043310-5211110 & 506043410-5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
MEMORANDUM
1
ESG Operations 2013 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: October 29, 2012
ESG has reviewed last year’s expenditures in an effort to prepare a budget for AUD’s 2013
fiscal year. The following table summarizes 2012’s budget and ESG’s requested 2013
budget.
ESG Budget Comparison
2012 2013 Delta
Personnel Services $ 1,981,384.00 $ 2,011,384.00 $ 30,000.00
Administrative Expenses $ 119,000.00 $ 110,000.00 $ (9,000.00)
Utilities $ 190,000.00 $ 190,000.00 $ -
Chemicals $ 399,400.00 $ 433,400.00 $ 34,000.00
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 125,000.00 $ -
Outside Services $ 310,000.00 $ 200,000.00 $(110,000.00)
Biosolids Management $ 1,130,000.00 $ 1,160,000.00 $ 30,000.00
Maintenance & Repair $ 300,000.00 $ 325,000.00 $ 25,000.00
Total Operating Budget $4,664,784.00 $4,664,784.00 $ -
Management &
Administrative Fee (12.5%) $ 583,098.00 $ 583,098.00 $ -
Contractor’s Subtotal $5,247,882.00 $5,247,882.00 $ -
Director’s Allowance $250,000.00 $250,000.00 $ -
Management &
Administrative Fee (12.5%) $ 31,250.00 $ 31,250.00 $ -
Director’s Allowance
Subtotal $ 281,250.00 $ 281,250.00 $ -
Total Budget $5,529,482.00 $5,529,482.00 $ -
ESG is recommending the same overall budget amount remain the same as last year and
suggests reallocating how those funds are dispersed. Accounts with reductions are Outside
Services and Administrative Expense. Increases are proposed for the following accounts:
Attachment number 1 \nPage 1 of 8
Item # 19
TECHNICAL MEMORANDUM—ESG OPERATIONS 2013 BUDGET PROPOSAL
2
Labor & Benefits: A 1.5% increase to account for increased benefits costs that
occurred in 2012.
Chemicals: The polymer manufacturer relocated their production facility to Chicago,
resulting in a change from mannich polymer to emulsion polymer, which has
resulted in a slight increase in cost.
Solids Handling: Increased the budget to account for additional solids processing
seen over the past twelve months.
While the CPI for the past twelve months is equivalent to 1.6%, ESG believes we can
perform our scope of service without an increase for the 2013 fiscal year.
We are available at your convenience to clarify our estimate or answer any questions.
Attachment number 1 \nPage 2 of 8
Item # 19
AMENDMENT NO. 3
to the
AGREEMENT Between
ESG Operations, Inc.
And
Augusta, Georgia
For
Operations, Maintenance and Management Services
This Amendment is made and entered into this 1st day of January, 2013, between AUGUSTA, GEORGIA, by
and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia
(hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is
Amendment No. 3 to the Agreement dated the 16th day of December 2009, between Augusta and ESG.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes
the actual cost of the Scope of Services performed by ESG plus a Management and Administrative
Fee. The base fee shall not include services which are not specifically defined by Section 2 of this
Agreement. The base fee for this Amendment shall be Four Million Nine Hundred Fourteen Thousand
Seven Hundred Eighty Four Dollars ($4,914,784) and the Management and Administrative Fee shall
be Six Hundred and Fourteen Thousand Three Hundred and Forty Eight Dollars ($614,348). The base
fee and the Management and Administrative Fee shall be payable in advance in equal monthly
installments and for the third term of this Agreement the monthly amount shall be Four Hundred Sixty
Thousand Seven Hundred Sixty One Dollars ($460,761.00). Said base fee shall be for the period
beginning on January 1st, 2013 and ending on December 31st, 2013. Thereafter, the Base Fee will be
negotiated as described in Article 4.2. The Management and Administrative Fee shall increase
proportionally with the base fee adjustments described in Articles 4.2 and 4.4.
REPLACE Appendix F with the following new Appendix F:
ADD a new Appendix I, attached to this Amendment.
All other terms and conditions remain in effect in accordance with the Agreement referenced in this
Amendment.
Both parties indicate their approval of this Amendment by signature below.
Authorized signatures:
ESG OPERATIONS, INC.
By: ________________________________
John Clay Sykes, PE, Principal
By: ________________________________
Daniel E. Groselle, Jr., PE, Principal
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
David S. Copenhaver
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Attachment number 1 \nPage 3 of 8
Item # 19
Appendix F
2013 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 2,011,384.00
ADMINISTRATIVE EXPENSES $ 110,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 433,400.00
MATERIALS & SUPPLIES $ 110,000.00
VEHICLES & EQUIPMENT $ 125,000.00
OUTSIDE SERVICES $ 200,000.00
BIOSOLIDS MANAGEMENT $ 1,160,000.00
MAINTENANCE & REPAIR $ 325,000.00
TOTAL OPERATING BUDGET $4,664,784.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 583,098.00
CONTRACTOR’S SUBTOTAL $ 5,247,882.00
DIRECTOR’S ALLOWANCE $ 250,000.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 31,250.00
DIRECTOR’S ALLOWANCE SUBTOTAL 281,250.00
TOTAL 2013 BUDGET $ 5,529,132.00
Attachment number 1 \nPage 4 of 8
Item # 19
Appendix F (Continued)
2012 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Assistant Project Manager 1
Operations Manager 1
Lab/IPP Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 3
Mechanics 5
Maintenance Support 5
Administrative 2
Education Specialist 2
Attachment number 1 \nPage 5 of 8
Item # 19
Appendix I
2013 Sewer Assessment Project Budget
Project Budget
PERSONNEL SERVICES $ 379,773.00
MATERIAL & SUPPLIES $ 59,721.00
MISCELLANEOUS $ 4,115.00
TOTAL OPERATING BUDGET $ 443,609.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) $ 56,177.00
TOTAL 2013 BUDGET $ 499,786.00
Attachment number 1 \nPage 6 of 8
Item # 19
MEMORANDUM
Augusta Utilities Department 2013 Sewer Assessment Proposal
PREPARED FOR: Tom Wiedmeier, AUD
Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES: Clay Sykes, ESG
Dan Groselle, ESG
DATE: October 27, 2012
Background
Augusta Utilities Department (AUD) entered into an agreement, in June 2011, with GA EPD to:
1. Implement and complete a 5-year system wide plan to evaluate the entire collection
system and conduct repairs.
2. Implement the modified root control program.
3. Complete surveying of likely FOG discharges to determine the location and type of FOG
removal devices.
4. Submittal and implementation of a written FOG program.
5. Within three years, implement the rainfall induced inflow and infiltration evaluation of
the former combined sewer portion of the collection system by either flow metering,
smoke testing or CCTV.
The 5 year compliance schedule states that all combined sewer areas are to be evaluated within
the first 3 years, or by June 2014, with 100% of the system evaluated by June 2016. There are
approximately 5,000,000 linear feet of sewer pipe contained within Augusta’s collection system.
It is estimated that 40% of the system is defined as a “combined system”, or roughly 2,000,000
linear feet.
AUD has acquired various equipment and software to accomplish this task, most notably, four
Red Zone Solo robotic camera units and associated software. Other priorities have limited
progress in the use of this equipment and getting on track with the compliance schedule
deadlines.
Proposed Activities
ESG’s proposal is to assist AUD complete items 1 and 5 above. To streamline the process,
reduce the overall cost and clearly define accountability, ESG proposes the following approach
to assess AUD’s buried wastewater infrastructure. ESG associates will perform a prioritized
assessment of the collection system, with specific guidance from AUD staff.
AUD representatives would prioritize the general area to be assessed and/or cleaned
and indicate them to ESG as deemed necessary.
Attachment number 1 \nPage 7 of 8
Item # 19
TECHNICAL MEMORANDUM—AUGUSTA UTILITIES DEPARTMENT 2013 SEWER ASSESSMENT PROPOSAL
2
AUD will provide all necessary equipment and software as needed to perform the
necessary work activities, data acquisition, and data transfer. To include Solocam’s,
tough books, etc…
AUD would define the data type(s), and methods and frequencies of data collection and
transmittal as needed to maintain compliance with the aforementioned compliance
schedule.
ESG would administer all work activities from its offices at 1820 Doug Barnard Parkway and
mobilize equipment and personnel from this locale. ESG proposes to establish four crews of 2
full-time employees to perform the designated work. This work would include:
After receiving prioritized general guidance from AUD, ESG will develop a specific
route to streamline completion of the data collection. ESG’s pre-planning is intended to
best coordinate mobilization and best utilization of AUD’s equipment and ESG
personnel. This would include determining the best assessment methods for the specific
area and would include technology such as robotic camera units for lines 8 to 12 inch in
diameter, pole cameras for lines greater than 12 inch in diameter but less than 37-inch, or
other methods as required or defined by AUD.
Assessment of the affected sewer mains utilizing the appropriate technology and
methods at our disposal, as determined by Project Management or its designee.
Collect and transmit the applicable data as defined by AUD representatives, including
documentation of work areas completed as well as assessment data as it is pertinent to
condition of evaluated sewer mains. Data will be collected and transmitted utilizing
methods and transfer frequencies defined as needed by AUD. Currently, daily
downloads of the robotic cameras transfer information to Red Zone for analysis and
weekly progress reports of activities are provided. ESG will routinely provide pole
camera videos on CD accompanied by memorandum detailing the findings.
Maintaining and repairing all associated equipment and vehicles required to perform the
work including close coordination with Red Zone or other equipment manufacturers to
handle general maintenance and repairs so as not to impede progress.
Provide vehicles, fuel, training and other items as necessary to perform the described
scope of service.
Use AUD’s vacuum/jetting truck to clean sewer lines deemed necessary by AUD.
ESG has established a goal to assess 5,000 feet per day and will assess no less than 2,500 feet per
day.
Summary and Fee
For 2013, ESG proposes to perform this scope of service under our current agreement approach
of cost plus 12.5% as follows.
Estimated Cost $437,320
Mark Up (12.5%) $ 62,480
Total $499,800
ESG will invoice one-twelfth of the base fee monthly in accordance with Article 5.1 and reconcile
annually in accordance with Article 4.2 of our Agreement dated December 16, 2009. Should you
have any questions or need further clarification contact me at 770-918-6572.
Attachment number 1 \nPage 8 of 8
Item # 19
Commission Meeting Agenda
2/5/2013 5:00 PM
Contract Modification to Cavanaugh and Associates' for Water Efficiency Program
Department:Utilities
Caption:Motion to approve a contract modification to Cavanaugh and
Associates' contract to further develop Water Efficiency Program.
(Approved by Engineering Services Committee April 9, 2012)
(Approved by Engineering Services Committee January 28,
2013)
Background:The Georgia Water Conservation Act passed in 2010 requires that
public water systems conduct water loss audits and implement
water efficiency and loss detection programs beginning in 2012.
Cavanaugh and Associates has extensive experience in developing
programs to address non-revenue water for water
utilities. Additional services are needed throughout 2013.
Analysis:These services will help Augusta Utilities develop key financial
and performance indicators by which we can assess and manage
non-revenue water. This program will help up improve the
efficiency of both the water system and the Utilities Department.
Financial Impact:The additional cost of the project is $130,000.00
Alternatives:Deny proposal
Recommendation:Approve contract modification from Cavanaugh and Associates to
further develop the Water Efficiency Program
Funds are Available
in the Following
Accounts:
$130,000.00 is available from account# 506043110-5212999
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 20
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Page 1 of 5
Cavanaugh & Associates, P.A. appreciates the opportunity to provide
Engineering Services for the project as referenced below:
Re: Augusta Utilities Water Efficiency Program Support
THIS AGREEMENT, made and entered into this day of , 2012,
by and between Cavanaugh & Associates, P.A., their successors or assigns,
(hereinafter called “ENGINEER,” and Augusta Utilities (AU), their successors or
assigns, (hereinafter called “CLIENT”). Neither ENGINEER nor CLIENT shall
assign this agreement without the prior written consent of the other.
Scope of Services:
1. Monthly Efficiency Program Support & Communication
a. Monthly water loss accounting and KPI tracking;
b. Consultation on improvements to data collection protocols;
c. Team meeting facilitation and documentation;
d. Administration of team member assignments and accountability
for Water Efficiency Program summarized in Appendix A;
e. Conduct annual water audit and prepare annual efficiency
report, including GA EPD submittal;
f. Provide updates and communication briefings as requested by AU.
2. Flow Verification for Finished Water Meters
a. Assist AU staff with the selection and sequencing of test locations
and procedures;
b. Provide engineering analysis of flow test results;
c. Provide recommendation for test improvements as appropriate
based on test results.
3. Active Leak Management
a. Analysis of SCADA data to qualify candidate pressure zones for
implementation as District Metered Areas.
Attachment number 1 \nPage 1 of 5
Item # 20
Page 2 of 5
4. Process Enhancements for Billing and Metering
a. Develop monthly protocol for analysis of Highest Users, Inactive
Accounts, No-Bill & Irrigation Accounts
5. Right Sizing for Select Customer Meters
a. Flow logging of top 20 candidate accounts to develop flow profiles;
b. Data analysis to determine simple payback for meter
modifications;
c. Provide recommendation to AU for meter modifications.
The above scope does not include:
· Any other service not specifically described in the above scope of
services.
CLIENT’S Responsibilities:
1. Single Representative: The CLIENT shall designate a single
representative with respect to the services to be rendered under this
Agreement who shall act on behalf of the CLIENT and issue instructions
to the ENGINEER.
2. Criteria and Information: The CLIENT shall provide all criteria and
full information as to its requirements for the Project, including
objectives, constraints, projected demands and service areas, and
performance requirements.
3. Access: The CLIENT shall arrange access for the ENGINEER to all public
and private properties where such access is required for the performance
of services under this Agreement.
4. Reviews: The CLIENT shall examine all work products presented by the
ENGINEER and shall render decisions pertaining thereto within a
reasonable time as not to delay the services of the ENGINEER.
5. Regulatory Fees: The CLIENT shall furnish all required fees for
regulatory approval of the project.
Hidden Conditions
A condition is hidden if concealed by existing finishes or is not capable of
investigation by reasonable visual observation. If the ENGINEER has reason to
believe that such a condition may exist, the CLIENT shall authorize and pay
Attachment number 1 \nPage 2 of 5
Item # 20
Page 3 of 5
all cost associated with the investigation of such a condition and, if necessary,
all costs necessary to correct said condition. If (1) the CLIENT fails to
authorize such investigation or correction after due notification, or (2) the
ENGINEER has no reason to believe that such a condition exists, the CLIENT is
responsible for all risks associated with this condition, and the ENGINEER
shall not be responsible for the existing condition nor any resulting damages to
persons or property.
Fee Arrangement
The fee for the Engineering Services described in the above scope will be
compensated as follows:
1 – Efficiency Program Support & Communication….…………..………… $130,000.00
lump
sum
($10,000 per
month)
Period of Service for Scope Item 1:
The provision of monthly program support and communication, as described in
scope
item 1
above, will commence in December 2012 and run concurrently through
December
2013.
2 – Flow Verification for Finished Water Meters…...………..Hourly with an
Estimate of $5,000.00
3 – Active Leakage Management………………...…………..Hourly with an Estimate of
$5,000.00
4 – Process Enhancements for Billing and Metering...........Hourly with an
Estimate of $5,000.00
5 – Right sizing Investigation for Select Customer Meters ………….…….…$15,000.00
lump sum
Hourly Fee Schedule:
Attachment number 1 \nPage 3 of 5
Item # 20
Page 4 of 5
Analyst - $100/hr
Project Manager - $200/hr
Principal - $250/hr
Additional Services
Cavanaugh & Associates, P.A. can provide services that are required in
addition to those being provided and outlined in this proposal at hourly rates.
If additional services are required, the rates for those additional services will
be negotiated or we can provide an additional proposal in lieu of using hourly
rates.
Billing/Payment
All invoices are due upon receipt. Interest will be due at 1 1/2% per month on
outstanding invoices in excess of 30 days. If payment is not made by the stated
date on the invoice, Cavanaugh & Associates, P. A. may exercise the right to
terminate the performance of services without further obligation to the Client.
Payment will still be due for services completed to the time this option is
exercised. In the event that any portion or all of an account remains unpaid
for 90 days after billing, the Client shall pay the cost of collection, including
attorney’s fees.
Professional Liability
ENGINEER maintains professional liability coverage for damages as a result of
our negligent acts, errors, or omissions. Our liability for this project will be
limited to $120,000.00. Upon request, a certificate of insurance can be
provided as proof of coverage.
Termination of Services
Either party may terminate this agreement upon 10 days written notice should
the other fail to perform his/her obligations. In the event of termination, the
Client shall pay the ENGINEER for all services, rendered to the date of
termination.
Period of Service
Attachment number 1 \nPage 4 of 5
Item # 20
Page 5 of 5
If the ENGINEER is delayed by circumstances outside of his control, then the
ENGINEER shall promptly notify the CLIENT in writing citing such delay. If
the delay will cause a monetary impact to the ENGINEER, then the ENGINEER
shall notify the CLIENT in writing of such projected costs.
Acceptance
This Agreement represents the entire and integrated Agreement between CLIENT
and ENGINEER. It supersedes all prior and contemporaneous communications,
representations, and agreements, whether oral or written, relating to the subject
matter of this Agreement. Any alteration made to this Agreement by either
party will render the Agreement null and void. If this Agreement meets with
your approval, please sign and return both copies to our office to serve as our
contractual agreement and authorization to proceed. We will execute and
return one copy to you. We look forward to working with you on this project.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by
their duly authorized officers in duplicate originals, the day and year first
above written.
Cavanaugh & Associates, P.A. Augusta Utilities
Tory N. Wagoner, PE, PLS
Dat
e
Dat
e
Vice President
Witnessed By:
Dat
e
Witnessed By:
Dat
e
Attachment number 1 \nPage 5 of 5
Item # 20
v1._08.15.12_First Draft
AU: Water Efficiency Program
Program Budget Summary Scheduled
Value/Year Initiate OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS
1 Efficiency Program Support & Communication Jul-12 - - - - 80,000 80,000 - - - - - - - - - - - -
Team Meetings & Support 80,000
Accounting & KPI tracking
Assignments & Accountability
Annual Water Audit & Efficiency Report
Communications - Board, PR
2 Flow Verification for Finished Water Meters Aug-12 - - - - 180,000 180,000 - 25,000 25,000 - - - - - - - - -
In-house pilot test - ultrasonic 5,000 5,000
Creation of new test ports, if necessary 150,000 150,000
On-going flow verification via insertion type testing 25,000 25,000 25,000
3 Accelerate Large Meter Testing Program Oct-12 - 50,000 50,000 100,000 150,000 250,000 - 400,000 400,000 - 200,000 200,000 - 200,000 200,000 - 200,000 200,000
Replace 51 old meters 200,000 50,000 150,000
Pilot testing 50 meters 100,000 100,000
On-going large meter testing and repair 400,000 400,000 200,000 200,000 200,000
4 Accelerate Small Meter Replacement Program Jan-13 - - - - 900,000 900,000 - 900,000 900,000 - 900,000 900,000 - 900,000 900,000 - 900,000 900,000
Annual meter replacement 900,000 900,000 900,000 900,000 900,000 900,000
5 Active Leakage Management Oct-12 - 5,000 5,000 - 55,000 55,000 - 100,000 100,000 - 100,000 100,000 - 100,000 100,000 - 100,000 100,000
Pilot DMA SCADA Analysis 5,000 5,000
Pilot DMA Implementation 30,000 30,000
Pilot Leak Detection Survey TBD
On-going Active Leak Detection 100,000 25,000 100,000 100,000 100,000 100,000
6 Process Enhancements for Billing and Metering Sep-12 - 5,000 5,000 - - - - - - - - - - - - - - -
Monthly Analysis of Highest Users, Inactives, No-Bill & Irrigation Accounts 5,000 5,000
7 Right Sizing for Select Customer Meters Nov-12 - 15,000 15,000 - 27,000 27,000 - - - - - - - - - - - -
Flow Logging of Candidate Accounts & Data Analysis 15,000 15,000
Meter Replacements 27,000 27,000
TOTALS - 75,000 75,000 100,000 1,392,000 1,492,000 - 1,425,000 1,425,000 - 1,200,000 1,200,000 - 1,200,000 1,200,000 - 1,200,000 1,200,000
% of Program % of Program % of Program % of Program % of Program % of Program
1%23%22%18%18%18%
5-year Cumulative
Operational 100,000$
Capital 6,492,000$
Total Program Budget 6,517,000$
2016 2017
Version 1.0
2013 2014 20152012
At
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OP CAP TOTAL OP CAP TOTAL
-$ 75,000$ 75,000$ 100,000$ 1,392,000$ 1,492,000$
OPERATIONS CAPITAL TOTAL
2012 -$ 75,000$ 75,000$
2013 100,000$ 1,392,000$ 1,492,000$
2014 -$ 1,425,000$ 1,425,000$
2015 -$ 1,200,000$ 1,200,000$
2016 -$ 1,200,000$ 1,200,000$
2017 -$ 1,200,000$ 1,200,000$
FY 11-12 FY 11-12
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Attachment number 2 \nPage 2 of 4
Item # 20
OP CAP TOTAL OP CAP TOTAL OP
-$ 1,425,000$ 1,425,000$ -$ 1,200,000$ 1,200,000$ -$
FY 12-13 FY 13-14
Attachment number 2 \nPage 3 of 4
Item # 20
CAP TOTAL OP CAP TOTAL
1,200,000$ 1,200,000$ -$ 1,200,000$ 1,200,000$
FY 15-16FY 14-15
OPERATIONS
CAPITAL
TOTAL
Attachment number 2 \nPage 4 of 4
Item # 20
Commission Meeting Agenda
2/5/2013 5:00 PM
Lakemont Neighborhood Association
Department:Clerk of Commission
Caption:Motion to approve receiving as information the matter of
discussion regarding the dredging of Lake Olmstead, allowing the
engineers to develop the best course of action, and working with
the district commissioners who are impacted to reach an amicable
decision between them and the Corps of Engineers in order to
move forward. (Approved by Engineeering Services Committee
January 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21
Commission Meeting Agenda
2/5/2013 5:00 PM
Parking Deck Crosswalk
Department:Clerk of Commission
Caption:Motion to approve adding a second crosswalk on the west side of
the Parking Deck. (Approved by Engineering Services
Committee January 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Commission Meeting Agenda
2/5/2013 5:00 PM
Wrightsboro Road Improvements (Project GA Power Agreement)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve entering into an agreement with Georgia
Power Company stating that Augusta, Georgia will pay a portion
of the cost to relocate their distribution facilities on the project to
improve Wrightsboro Road from Jimmie Dyess Parkway to I-520,
CPB# 323-041110-296823309, in accordance with the estimate
totaling $240,153.00. Also, approve the two Utility Relocation
Agreements for distribution facilities to be executed by the
Augusta, Georgia Legal Counsel and the Mayor and approve
payment upon completion of the work as requested by AED.
(Approved by Engineering Services Committee January 28,
2013)
Background:On August 5, 1997, the Augusta, Georgia Commission approved
for this project to be funded from the Sales Tax program. On
August 23, 2000, Augusta, Georgia and the Georgia Department
of Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocate all public owned utilities. The right of way
was funded and acquired by GDOT at a cost of $12,356,600. The
construction funds were provided by GDOT and they awarded the
project to Reeves Construction Company on October 5, 2012, at
the low bid of $18,632,365.50. The project will widen and
reconstruct Wrightsboro Road to 4 lanes with a median, urban
drainage system, sidewalks, street lighting along the corridor and
high mast street lighting at the I-520 interchange.
Analysis:The project will require that Georgia Power Company relocate
some distribution facilities. The total estimated cost to relocate
these facilities is $1,965,104.00. In accordance with the provisions
of the franchise agreement with Georgia Power, the estimated cost
for Augusta, Georgia is $240,153.00.
Financial Impact:On November 1, 2012 Georgia Power advised that the cost for
Augusta, Georgia is $240,153.00. Funding is available in the
project utility relocation account and 323-041110- 5414510 upon
Commission approval.Cover Memo
Item # 23
Alternatives:1) Approve entering into an agreement with Georgia Power,
stating that Augusta, Georgia will pay for the Distribution Facility
Relocation Costs on the project to improve Wrightsboro Road
from Jimmie Dyess Parkway to I-520, CPB# 323-041110-
296823309, in accordance with the estimate totaling $240,153.00.
Also, approve the two Utility Relocation Agreements for
distribution facilities to be executed by the Augusta, Georgia
Legal Counsel and the Mayor, and approve payment upon
completion of the work as requested by AED. 2) Do not approve
which would create delays for the GDOT Contractor and the
construction activities on the project.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
323-041110-5414510/296823309-5414510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-041110-296823309 Change Number Twenty
in the amount of $240,153.00 for Utility Relocation Agreements with Georgia Power Company.
Funding is available in the project utility relocation account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,984,000$
SPLOST III Recapture 773,500$
2,757,500$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek 3rd 2,757,500$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Deke Copenhaven, Mayor
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER TWENTY
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
7.12.2012
Attachment number 1 \nPage 1 of 2
Item # 23
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER TWENTY
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823309 ($1,984,000) $0 ($1,984,000)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($773,500)($773,500)
TOTAL SOURCES: ($2,757,500) $0 ($2,757,500)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823309 $2,460,106 $2,460,106
ADVERTISING
323-04-1110-5233119-296823309 $1,000 $1,000
RIGHT-OF-WAY
323-04-1110-5411120/296823309 $43,894 $43,894
CONTINGENCY
323-04-1110-6011110/296823309 $12,500 $12,500
TRAFFIC SIGNAL
323-04-1110-5414610/296823309 $40,000 ($40,000)$0
UTILITY RELOCATION
323-04-1110-5414510/296823309 $200,000 $40,000 $240,000
TOTAL USES: $2,757,500 $0 $2,757,500
7.12.2012
Attachment number 1 \nPage 2 of 2
Item # 23
Commission Meeting Agenda
2/5/2013 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held January 15, 2013 and Special Called Meeting
held January 28, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Commission Meeting Agenda
2/5/2013 5:00 PM
Pension and Audit Committee
Department:
Caption:Motion to approve COLA increases for retirees of 1945 and 1949
Pension Plans to be effective March 1, 2013 in the amount of
1.7%, the amount of increase published for 2012 for the South
Region. (Approved by Pension Committee January 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 5
Item # 25
Attachment number 1 \nPage 2 of 5
Item # 25
Attachment number 1 \nPage 3 of 5
Item # 25
Attachment number 1 \nPage 4 of 5
Item # 25
Attachment number 1 \nPage 5 of 5
Item # 25
Attachment number 2 \nPage 1 of 2
Item # 25
Attachment number 2 \nPage 2 of 2
Item # 25
Commission Meeting Agenda
2/5/2013 5:00 PM
Pension and Audit Committee
Department:
Caption:Motion to approve Internal Audit work schedule for 2013.
(Approved by Pension and Audit Committee January 28,
2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Attachment number 1 \nPage 1 of 5
Item # 26
Attachment number 1 \nPage 2 of 5
Item # 26
Attachment number 1 \nPage 3 of 5
Item # 26
Attachment number 1 \nPage 4 of 5
Item # 26
Attachment number 1 \nPage 5 of 5
Item # 26
Attachment number 2 \nPage 1 of 1
Item # 26
Commission Meeting Agenda
2/5/2013 5:00 PM
Pension and Audit Committee
Department:
Caption:Motion to approve directing the Finance Director to do a straw
poll for current employees that will be eligible for this benefit and
determine whether or not the numbers are such that it would be
appropriate for us (city) to do that and also look at the financial
impact on the city regarding holding a divided vote on a Social
Security referendum for 1945 and 1949 pension plan active
members desiring coverage. (Approved by Pension and Audit
Committee January 28, 2013)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
Attachment number 1 \nPage 1 of 5
Item # 27
Attachment number 1 \nPage 2 of 5
Item # 27
Attachment number 1 \nPage 3 of 5
Item # 27
Attachment number 1 \nPage 4 of 5
Item # 27
Attachment number 1 \nPage 5 of 5
Item # 27
Attachment number 2 \nPage 1 of 3
Item # 27
Attachment number 2 \nPage 2 of 3
Item # 27
Attachment number 2 \nPage 3 of 3
Item # 27
Commission Meeting Agenda
2/5/2013 5:00 PM
District 6 appointment Library
Department:
Caption:Motion to approve the appointment of Jacqueline C. Johns due to
the resignation of Mr. Wilfred Hunt to the Augusta-Richmond
County Library Board of Trustees representing District 6.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28
Attachment number 1 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
2/5/2013 5:00 PM
2013-14 Ex-Officio appointments
Department:
Caption:Motion to approve the following 2013-14 Ex-Officio
Commission appointments to various Augusta-Richmond County
Boards, Commissions and Authorities: Commissioners Marion
Williams, Board of Health, Joe Jackson, Augusta Aviation,
Wayne Guilfoyle, Greater Augusta Arts Council, Alvin Mason,
Planning Commission, Mary Davis, Library Board, Grady
Smith, General Aviation, Bill Fennoy, Board of Education, Bill
Lockett, Family Connection, Corey Johnson, Richmond County
Hospital Authority, Donnie Smith, 9-1-1 Emergency Board,
Bill Lockett, Tax Assessors Board, and Corey Johnson, CSRA
Regional Development Authority. (Requested by Mayor Pro
Tem Corey Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 1
Item # 29
Commission Meeting Agenda
2/5/2013 5:00 PM
University Hospital Appointments
Department:
Caption:Consider the following recommendations of the Richmond
County Hospital Authority to fill new and unexpired term(s) (a)
For position being vacated by Jeffery Foreman for the unexpired
term of two years ending in December 2014; Rabbi D. Sirull, I
Gary Katcoff and Haskell D. Toporek.
For position being vacated by Ernie Sizemore, (4-year
term) Randolph R. Smith, Hugh Hamilton, Levi W. Hill, IV.
For position being vacated by Rev. Clyde Hill, Sr. for unexpired
term of one year ending in December 2013; Mac A. Bowman,
M.D., Sanford Loyd, Terry D. Elam.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 1
Item # 30
Commission Meeting Agenda
2/5/2013 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31