HomeMy WebLinkAbout2012-12-18-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
12/18/2012
5:00 PM
INVOCATION:
Reverend Michael McCoy, Assistant to the Pastor, Beulah Grove Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentations honoring out-going members of the Augusta Commission,
the Honorables Mayor Pro Tem Joe Bowles, Matt Aitken, Jerry
Brigham and J.R.Hatney.
Attachments
B. Retired Military Police Association presentation of an appreciation
award to the Honorable Ronnie Strength, Sheriff, Richmond County
Sheriff's Department.
Attachments
RECOGNITION(S)
2012 Augusta-Richmond County United Way
C. Acknowledgement and presentation to high achieving ARC departments
for their 2012 United Way participation and constributions; and thanks to
all departments for their hard work.
Attachments
Augusta Christian's Football Team
D. Recognize the Augusta Christian's football team for their state
championship. (Requested by Commissioner Jerry Brigham)
Attachments
United States 2012 Olympic and Paralympic Games
E. Mr. Lantz Lamback. (Requested by Mayor Pro Tem Joe Bowles) Attachments
Five (5) minute time limit per delegation
DELEGATIONS
F. Mr. Brad Owens regarding opposition to the Business Improvement
District (BID) as the Property Manager for the Dorris Building LLC, 930
Broad Street, Suite 2006.
Attachments
G. Mr. Doug Frohman regarding a petition associated with the realignment
of Berckmans Road.
Attachments
H. Ms. Elizabeth Nash, Hillcreek HOA regarding the rezoning of the Mays
property.
Attachments
I. MACH Academy, Inc. RE: Consideration for inclusion in the Augusta-
Richmond County Athletic budget.
Attachments
J. Ms. Robin Schweitzer regarding BID/CADI.
Attachments
CONSENT AGENDA
(Items 1-31)
PLANNING
1. Z-12-69- A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Jud C. Hickey Center for
Alzheimer’s Care, on behalf of Alzheimer’s Disease and Related,
requesting a Special Exception to establish an Adult Day Care Center
per Section 26-1(e) of the Comprehensive Zoning Ordinance affecting
property containing approximately .23 acres and is known as 1899
Central Avenue (Tax Map 045-3-031-00-0) DISTRICT 1
Attachments
2. Z-12-71 - A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Shon Sherman McKinnon
requesting a change of zoning from Zone LI (Light Industry) to Zone
A (Agriculture) and Zone R-1 (One-family Residential) affecting
Attachments
property containing two tracts: Tract A - contains approximately 7.5
acres and is known as 3964 Peach Orchard Road. (Part of Tax Map
195-0-023-01-0) DISTRICT 8 Tract B - contains approximately 6.9
acres and is known as 3964 Peach Orchard Road (Part of Tax Map
195-0-023-01-0) DISTRICT 8
3. Z-12-72 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following conditions 1) that the only
use of the property be a transportation service as described by the
petitioner in his testimony before the Planning Commission or those uses
allowed in an R-1C (One-family Residential) Zone for properties
located at 1102 Pine Street and 1108 Hopkins Street and P-1
(Professional) Zone for properties located at 1101 Eleventh Street and
2) the existing chain link fence be fitted with dark colored translucent
material known commercially as windscreen or privacy screen; a petition
by Troy A. Booker, on behalf of Troy A. Booker et.al., requesting a
change of zoning from Zone R-1C (One-family Residential) and Zone
P-1 (Professional) to Zone B-2 (General Business) affecting property
containing three tax parcels totaling .31 acres which are known as 1101
Eleventh Street, 1108 Hopkins Street and 1102 Pine Street. (Tax Map
046-4-599-00-0, 046-4-600-00-0 and 046-4-579-00-0) DISTRICT 1
Attachments
PUBLIC SERVICES
4. Motion to approve the Airport Rescue Fire Fighting Employment
Agreement as approved by the Augusta Aviation Commission at their
September 29, 2012 meeting. (Approved by Public Services
Committee December 10, 2012)
Attachments
5. Motion to approve a request by Krista S. Wight for an extension of time
to purchase the Alcohol Beverage License for Southeastern Foodservice
and Event Consulting, LLC located at 1204 Broad St. District 1. Super
District 9. (Approved by Public Services Committee December 10,
2012)
Attachments
6. Motion to approve New Ownership Application: A. N 12 - 50: request
by Stuart J. Mohr for an on premise consumption Liquor, Beer & Wine
license to be used in connection with The Rub It In Lounge located at
2706 Gordon Hwy. There will be Dance. District 4. Super District 9.
(Approved by Public Services Committee December 10, 2012)
Attachments
7. Motion to approve New Application: A. N. 12 - 51: request by Deborah
Caron for an on premise consumption Liquor, Beer & Wine license to
be used in connection with EROS Bistro, LLC located at 1002 Broad St.
District 1. Super District 9. (Approved by Public Services Committee
December 10, 2012)
Attachments
8. Motion to approve New Application: A. N. 12 - 52: request by James
K. Stiff for an on premise consumption Liquor, Beer & Wine license to
be used in connection with Edgar's Grill and Conference Center located
at 3165 Washington Rd. There will be Dance. There will be Sunday
Sales. District 7. Super District 10. (Approved by Public Services
Committee December 10, 2012)
Attachments
9. Motion to approve Amendment #1 to Cooperative Agreement FY2013
for nutrition program for Senior Services with CSRA Regional
Commission. (Approved by Public Services Committee December
10, 2012)
Attachments
10. Motion to approve the Mayor's signature on the letter to the Department
of the Air Force requesting the loan of an F-15 Eagle for Static Display
at the airport. This item was approved by the Augusta Aviation at their
October 25, 2012 meeting. (Approved by Public Services Committee
December 10, 2012)
Attachments
11. Motion to approve a Georgia Power Encroachment Agreement for
Easement for the Butler Creek Park Project. (Approved by Public
Services Committee December 10, 2012)
Attachments
12. Motion to approve with a decision on the signage to be made on
Tuesday and pending the addition of some language that any future
advertising revenues would come to the city; expenditure of SPLOST
funds dedicated to the New TEE Center, in the amount of $991,561.00,
for design, fabrication, installation and startup of all scope associated
with the new Pedestrian Bridge (Approved by Public Services
Committee December 10, 2012)
Attachments
13. Motion to approve Reeves Construction Contract Modification #7 for
the Airport Front Door Parking Improvements as approved by the
Augusta Aviation Commission at their November 29th meeting.
(Approved by Public Services Committee December 10, 2012)
Attachments
14. Motion to direct the Department of Recreation, Parks and Facilities to
enter into a lease agreement with Virginia Beach Golf Management to
operate the Augusta Municipal Golf Course with the contract being
brought back to the committee for approval. (Approved by Public
Services Committee December 10, 2012)
Attachments
PUBLIC SAFETY
15. Motion to approve moving forward with the naming of the new Sheriff's
Office Administration Building for Sheriff Ronnie Strength. (Approved
by Public Safety Committee December 10,2012)
Attachments
FINANCE
16. Motion to provide funding to the Richmond County Development
Authority to support retail development in the amount of $200,000.
(Approved by Finance Committee December 10, 2012)
Attachments
ENGINEERING SERVICES
17. Motion to approve award of the Alexander Drive Overhead Signage
Installation CPB 323-041110-296823215 to B & E Electrical in the
amount of $35,275.00. Award will be contingent upon receipt of signed
contracts and proper bonds as requested by AED. (Approved by
Engineering Services Committee December 10, 2012)
Attachments
18. Motion to authorize and approve Change Number Three and
Supplemental Agreement Number Eight for the Augusta Levee
Certification Project (CPB 324-041110-209824001) in the amount of
$69,140.00 for Cranston Engineering Group, P. C as requested by
AED. Funding is available through SPLOST IV Fund
Recapture. (Approved by Engineering Services Committee December
10, 2012)
Attachments
19. Motion to approve Augusta Utilities and Tag Office Peach Orchard
Road Lease Proposal and Design Build RFQ. (Approved by
Engineering Services Committee December 10, 2012)
Attachments
20. Motion to approve the deeds of dedication, maintenance agreements,
and road resolution submitted by the Engineering Department for
Alexander Drive. Also approve Augusta Utilities Department easement
deeds and maintenance agreements for Village at Riverwatch and Costco
as requested by Augusta Engineering. (Approved by Engineering
Services Committee December 10, 2012)
Attachments
21. Motion to approve funding source to construct the Frontage Road
Extension Project. Funds are available in SPLOST Phase III and
SPLOST Phase IV Fund Balance as requested by AED. (Approved by
Engineering Services Committee December 10, 2012)
Attachments
22. Motion to approve application from Georgia DOT for fiscal year 2013
Local Maintenance and Improvement Grant to be used for resurfacing
roads as requested by AED/TE. (Approved by Engineering Services
Committee December 10, 2012)
Attachments
23. Motion to approve change in the Maintenance Highway Agreement
between Augusta, Georgia and Georgia Department of Transportation to
allow GDOT to maintain Guardrails along State Routes in the Old City
as requested by AED. (Approved by Engineering Services Committee
December 10, 2012)
Attachments
24. Motion to approve award of the Milledgeville Road at Barton Chapel
Road Signal Installation to B & E Electrical in the amount of
$128,715.46. Award will be contingent upon receipt of signed contracts
and proper bonds as requested by AED. (Approved by Engineering
Services Committee December 10, 2012)
Attachments
25. Motion to approve the notification of payment in the amount of
$185,596.52 to Utility Service Co. for executing maintenance to 13 water
tanks in 2012 utilizing the Water Tank Maintenance Contract.
(Approved by Engineering Services Committee December 10, 2012)
Attachments
26. Motion to approve a one year extension for On-Call Construction
Management, Construction Inspection, and Field Engineering Services
Agreement with EMC Engineering, Moreland Altobelli, and LPA
Group., as requested by AED. Also, approve CPB Change Number Five
in the amount of $300,000 to continue to fund the On-Call Construction
Services. Funding is available in SPLOST Ph VI in the On Call
Emergency Construction Services account. (Approved by Engineering
Services Committee December 10, 2012)
Attachments
27. Motion to approve a two year extension and $72,000 to continue
funding the current On-Call Tree Removal Services with Big Dog Tree
and Stump, Arbor Equity, and Southern Arbor Tree Care. Funding is
available in the engineering operational account as requested by AED.
(Approved by Engineering Services Committee December 10, 2012)
Attachments
28. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Wayne J. Guilfoyle and Anita Guilfoyle, as owner(s), and
Augusta, Georgia, as optionee, in connection with the Windsor Spring
Road Phase V Project (STP00-1105-00(004)), (N/A sq. ft.) in fee and
(0.003 sq. ft.) of permanent construction and maintenance easement and
one temporary driveway easement from the property located at 4940
Windsor Spring Rd., Hephzibah, GA 30815, private, at the purchase
price of $500.00. (Approved by Engineering Services Committee
December 10, 2012)
Attachments
29. Motion to award Design Consultant Services Agreement to Kimley-
Horne and Associates in the amount of $290,685 for the initial phases of
the Roundabout Evaluation and Design Services Project to be funded
from for the Capital Project Budget/SPLOST Phase VI as requested by
AED. (Approved by Engineering Services Committee December 10,
2012)
Attachments
PETITIONS AND COMMUNICATIONS
30. Motion to approve the minutes of the regular meeting of the
Commission held December 5 and Special Called Meeting held
December 10, 2012.
Attachments
31. Motion to approve the rescheduling of the regular scheduled Tuesday,
January 1, 2013 meeting to Wednesday, January 2, 2013.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
12/18/2012
AUGUSTA COMMISSION
REGULAR AGENDA
12/18/2012
(Items 32-37)
PLANNING
32. Motion to rescind the decision of the Augusta Commission on June 19,
2012, to deny a petition by James B. Trotter on behalf of L.P. Mays
Family Partnership requesting a change of zoning from Zone A
(Agriculture) and Zone B-1 (Neighborhood Business) to Zone R-3B
(Multiple-family Residential) and to take such other action as deemed
appropriate on the applicant’s original petition .
Attachments
33. Z-12-73 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following condition 1) the only use of
the property shall be a congregate personal care home or those uses
allowed in an R-1A (One-family Residential) Zone; a petition by
Wesley Fludd, on behalf of Charles Brazil, requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone R-3C (Multiple-
family Residential) affecting property containing approximately .70
acres and known as 2506 Pineview Drive. (Tax Map 096-4-041-00-0)
DISTRICT 6
Attachments
PUBLIC SERVICES
34. Motion to approve Change Order #1 for an additional $473,858.00 in
fees to Virgo Gambill Architects on the Augusta, Georgia Municipal
Building Renovations and Modernization due to an increase in their
scope of work. (No recommendation from Public Services
Committee December 10, 2012)
Attachments
Upcoming Meetings
www.augustaga.gov
FINANCE
35. Motion to adopt authorizing resolution consenting and approving the
Industrial Development Corporation (IDS) Conveyance to the
Development Authority. (No recommendation from Finance
Committee December 10, 2012)
Attachments
36. Motion for the continuation of Downtown Augusta Business
Improvement District by Director of Downtown Development Augusta.
(No recommendation from Finance Committee December 10, 2012)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
37. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
12/18/2012 5:00 PM
Invocation
Department:
Caption:Reverend Michael McCoy, Assistant to the Pastor, Beulah Grove
Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
12/18/2012 5:00 PM
Presentations Augusta Commission
Department:
Caption:Presentations honoring out-going members of the Augusta
Commission, the Honorables Mayor Pro Tem Joe Bowles, Matt
Aitken, Jerry Brigham and J.R.Hatney.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
12/18/2012 5:00 PM
Retired Military Police Association
Department:
Caption:Retired Military Police Association presentation of an
appreciation award to the Honorable Ronnie Strength, Sheriff,
Richmond County Sheriff's Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Commission Meeting Agenda
12/18/2012 5:00 PM
2012 Augusta-Richmond County United Way
Department:
Caption:Acknowledgement and presentation to high achieving
ARC departments for their 2012 United Way participation and
constributions; and thanks to all departments for their hard work.
Background:The United Way, along with the City of Augusta's United Way
Committee and its chairman, Mr. Alveno Ross, would like
to thank all department coordinators and present plaques to
recognize 15 departments that had 70 percent or more staff
participation/contributions.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
12/18/2012 5:00 PM
Augusta Christian's Football Team
Department:
Caption:Recognize the Augusta Christian's football team for their state
championship. (Requested by Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
12/18/2012 5:00 PM
United States 2012 Olympic and Paralympic Games
Department:
Caption:Mr. Lantz Lamback. (Requested by Mayor Pro Tem Joe
Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
12/18/2012 5:00 PM
Brad Owens
Department:
Caption:Mr. Brad Owens regarding opposition to the Business
Improvement District (BID) as the Property Manager for the
Dorris Building LLC, 930 Broad Street, Suite 2006.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Commission Meeting Agenda
12/18/2012 5:00 PM
Doug Frohman
Department:
Caption:Mr. Doug Frohman regarding a petition associated with the
realignment of Berckmans Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
12/18/2012 5:00 PM
Hillcreek Homeowners Association
Department:
Caption:Ms. Elizabeth Nash, Hillcreek HOA regarding the rezoning of the
Mays property.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Commission Meeting Agenda
12/18/2012 5:00 PM
MACH Academy, Inc.
Department:
Caption:MACH Academy, Inc. RE: Consideration for inclusion in the
Augusta-Richmond County Athletic budget.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
Item # 10
Commission Meeting Agenda
12/18/2012 5:00 PM
Robin Schweitzer
Department:Clerk of Commission
Caption:Ms. Robin Schweitzer regarding BID/CADI.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 1
Item # 11
Commission Meeting Agenda
12/18/2012 5:00 PM
L.P.Mays Family Partnership
Department:
Caption:Motion to rescind the decision of the Augusta Commission on
June 19, 2012, to deny a petition by James B. Trotter on behalf of
L.P. Mays Family Partnership requesting a change of zoning from
Zone A (Agriculture) and Zone B-1 (Neighborhood Business)
to Zone R-3B (Multiple-family Residential) and to take such
other action as deemed appropriate on the applicant’s original
petition .
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
12/18/2012 5:00 PM
Z-12-69
Department:Planning Commission
Caption: Z-12-69- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Jud C. Hickey
Center for Alzheimer’s Care, on behalf of Alzheimer’s Disease
and Related, requesting a Special Exception to establish an Adult
Day Care Center per Section 26-1(e) of the Comprehensive
Zoning Ordinance affecting property containing approximately .23
acres and is known as 1899 Central Avenue (Tax Map 045-3-
031-00-0) DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
Commission Meeting Agenda
12/18/2012 5:00 PM
Z-12-71
Department:Planning Commission
Caption: Z-12-71 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Shon Sherman
McKinnon requesting a change of zoning from Zone LI (Light
Industry) to Zone A (Agriculture) and Zone R-1 (One-family
Residential) affecting property containing two tracts: Tract A -
contains approximately 7.5 acres and is known as 3964 Peach
Orchard Road. (Part of Tax Map 195-0-023-01-0) DISTRICT 8
Tract B - contains approximately 6.9 acres and is known as 3964
Peach Orchard Road (Part of Tax Map 195-0-023-01-0)
DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
Commission Meeting Agenda
12/18/2012 5:00 PM
Z-12-72
Department:Planning Commission
Caption: Z-12-72 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following conditions
1) that the only use of the property be a transportation service as
described by the petitioner in his testimony before the Planning
Commission or those uses allowed in an R-1C (One-family
Residential) Zone for properties located at 1102 Pine Street
and 1108 Hopkins Street and P-1 (Professional) Zone for
properties located at 1101 Eleventh Street and 2) the existing
chain link fence be fitted with dark colored translucent material
known commercially as windscreen or privacy screen; a petition
by Troy A. Booker, on behalf of Troy A. Booker et.al., requesting
a change of zoning from Zone R-1C (One-family Residential)
and Zone P-1 (Professional) to Zone B-2 (General Business)
affecting property containing three tax parcels totaling .31 acres
which are known as 1101 Eleventh Street, 1108 Hopkins Street
and 1102 Pine Street. (Tax Map 046-4-599-00-0, 046-4-600-00-0
and 046-4-579-00-0) DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
12/18/2012 5:00 PM
Z-12-73
Department:Planning Commission
Caption: Z-12-73 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following condition 1)
the only use of the property shall be a congregate personal
care home or those uses allowed in an R-1A (One-family
Residential) Zone; a petition by Wesley Fludd, on behalf of
Charles Brazil, requesting a change of zoning from Zone R-1A
(One-family Residential) to Zone R-3C (Multiple-family
Residential) affecting property containing approximately .70
acres and known as 2506 Pineview Drive. (Tax Map 096-4-041-
00-0) DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
12/18/2012 5:00 PM
Airport Rescue Fire Fighting Employment Agreement
Department:Augusta Regional Airport
Caption:Motion to approve the Airport Rescue Fire Fighting Employment
Agreement as approved by the Augusta Aviation Commission at
their September 29, 2012 meeting. (Approved by Public Services
Committee December 10, 2012)
Background:This agreement will specify the terms of employment including
required certifications, type of work and duties that will be
expected of the employee. This agreement is based on the type of
employment, the sort of business, and the duties of the new
employee. This employee agreement clearly describes what the
employer expects from the employee.
Analysis:The Contract of employment is an agreement between an
employee and employer. These contracts specifically outline the
duties and functions of the job. This contract may allow for
termination of employment by the employer and or employee if
job requirements are not met. After investigating the past
employment it has been determined that a clear and concise
agreement must be created so that an employee will understand
what is expected of him or her at the time of employment.
Financial Impact:N/A
Alternatives:Deny request.
Recommendation:Request the approval of the ARFF Employee Agreement by the
Augusta Commission.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Page 1 of 2
MEMORADUM OF UDERSTADIG
REGARDIG TERMS AD CODITIOS FOR EMPLOYMET
By signing below, I, _____________________________, understand that my initial and
continued employment as a Firefighter with the Augusta Regional Airport is subject to the
following terms and conditions. I further understand and agree that failure to comply with the
terms and conditions herein may result in discipline action, up to and including termination of
employment. I specifically acknowledge that I: (initial each item)
_______ Do not have an immediate family member (parent, spouse, child) employed full
time at Augusta Regional Airport Fire Department.
_______ Must complete the following criteria pursuant to O.C.G.A. §25-4-8:
(a) be at least 18 years of age;
(b) not have been convicted of a felony in any jurisdiction within ten years
prior to employment/appointment;
(c) have a good moral character as determined by investigation under
procedure approved by the council;
(d) be fingerprinted and a search made of local, state, and national fingerprint
files to disclose any criminal record;
(e) be in good physical condition as determined by a medical examination and
successfully pass the minimum physical agility requirements as
established by the council; and
(f) possess or achieve within 12 months after employment/appointment of a
high school diploma or a general education development equivalency.
_______ Must obtain and maintain all regulatory requirements for both a Georgia certified
firefighter and Georgia certified AEMT, as required by the state of Georgia.
(Maximum attempts to remain employed full time with Augusta Regional Airport
Fire Department is two (2). Augusta Regional Airport Fire Department will only
finance one (1) certification test. If a second attempt to become certified is
needed, it must be accomplished within six (6) weeks of the first attempt.)
_______ Must successfully complete and pass all practical (pass/fail) and scholastic
training (minimum average of 70) during firefighter training conducted by
Augusta Regional Airport Fire Department.
_______ Must successfully complete and pass all practical (pass/fail) and scholastic
training (minimum average of 70) during EMT/AEMT training.
_______ Must successfully complete and pass the State of Georgia Basic Aircraft Rescue
and Firefighting Course and each objective specified in the curriculum including
Attachment number 1 \nPage 1 of 2
Item # 17
Page 2 of 2
the Live Fire training portions (interior aircraft fires, engine, APU fires, pooled
fuel fires, 3D fuel fires (running fuel fire), and wheel assembly fire).
_______ Must successfully complete the performance standards of NFPA 1003, Standard
for Airport Firefighter Professional Qualifications, and meet applicable Federal
Aviation Administration performance standards.
_______ Must complete all requirements as specified in O.C.G.A. § 25-4-31 Minimum
standards and training for personnel assigned as airport firefighters.
_______ Must provide a physician certification stating you are physically capable of
attempting the requirements of the Physical Performance Assessment (PPA) and
be able to perform the job functions required of a firefighter/AEMT.
_______ Must pass the Physical Performance Assessment.
_______ Must consent to and pass all random and/or required drug screens.
_______ Must engage in physical training every duty day (includes every day in training).
_______ Must follow Department and County rules and regulations.
________________________________________
Signature
______________________________
Date
Witness: ______________________________________
Attachment number 1 \nPage 2 of 2
Item # 17
Commission Meeting Agenda
12/18/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve a request by Krista S. Wight for an extension
of time to purchase the Alcohol Beverage License for
Southeastern Foodservice and Event Consulting, LLC located at
1204 Broad St. District 1. Super District 9. (Approved by Public
Services Committee December 10, 2012)
Background:This location was approved at the August 7, 2012 Regular
Commission Meeting.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 18
Attachment number 1 \nPage 1 of 1
Item # 18
Commission Meeting Agenda
12/18/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N 12 - 50:
request by Stuart J. Mohr for an on premise consumption Liquor,
Beer & Wine license to be used in connection with The Rub It In
Lounge located at 2706 Gordon Hwy. There will be Dance.
District 4. Super District 9. (Approved by Public Services
Committee December 10, 2012)
Background:This is a new ownership application. Formerly in the name of Thu
Starkey.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of &4566.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 19
Attachment number 1 \nPage 1 of 2
Item # 19
Attachment number 1 \nPage 2 of 2
Item # 19
Commission Meeting Agenda
12/18/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 12 - 51: request by
Deborah Caron for an on premise consumption Liquor, Beer &
Wine license to be used in connection with EROS Bistro, LLC
located at 1002 Broad St. District 1. Super District 9. (Approved
by Public Services Committee December 10, 2012)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1 \nPage 1 of 2
Item # 20
Attachment number 1 \nPage 2 of 2
Item # 20
Commission Meeting Agenda
12/18/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 12 - 52: request by
James K. Stiff for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Edgar's Grill and
Conference Center located at 3165 Washington Rd. There will be
Dance. There will be Sunday Sales. District 7. Super District 10.
(Approved by Public Services Committee December 10, 2012)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 21
Attachment number 1 \nPage 1 of 2
Item # 21
Attachment number 1 \nPage 2 of 2
Item # 21
Commission Meeting Agenda
12/18/2012 5:00 PM
Amendment #1 to Cooperative Agreement FY2013
Department:Recreation, Parks and Facilities Department
Caption:Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission. (Approved by Public Services
Committee December 10, 2012)
Background:Recreation, Parks and Facilities operates the senior nutrition meal
program in Richmond County through grants provided through the
CSRA Regional Commission.
Analysis:The amendment reflects an increase in allocated funds from AoA
NSI Home Delivered and NSI-State Home Delivered.
Financial Impact:An increase in grant funding in the amount of $10,859 requires no
local match.
Alternatives:1. Motion to Approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission. 2. None
Recommendation:1.Motion to Approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission.
Funds are Available
in the Following
Accounts:
No funding needed.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
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Item # 22
Clerk of Commission
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Item # 22
Attachment number 1 \nPage 1 of 1
Item # 22
Commission Meeting Agenda
12/18/2012 5:00 PM
Application/Letter to Lease F-15 Eagle for Static Display
Department:Augusta Regional Airport
Caption:Motion to approve the Mayor's signature on the letter to the
Department of the Air Force requesting the loan of an F-15 Eagle
for Static Display at the airport. This item was approved by the
Augusta Aviation at their October 25, 2012 meeting. (Approved
by Public Services Committee December 10, 2012)
Background:To provide additional opportunities for development of the CSRA
and the Airport, Augusta Regional Airport is developing an
industrial park inside the Airport’s boundaries. The entryway to
the industrial park is the General Perry Smith Parkway. General
Smith is a command pilot with over 3,500 hours in fighter aircraft
including the F-15 Eagle. The Airport plans to display an F-15
Eagle adjacent to the parkway. Department of the Air Force policy
states that a municipal corporation, county, or other political
subdivision of a State is eligible to apply to borrow surplus
decommissioned property.
Analysis:To obtain the aircraft, the borrower, City of Augusta, must make
application to the National Museum of the United States Air Force
(NMUSAF). Upon approval and as part of the loan agreement,
borrower acknowledges that it is responsible for and will pay all
costs, charges and expenses related incident to the loan of this
property, including the cost of preparation, demilitarization,
hazardous material removal, disassembly, packing, crating,
handling, transportation, and all other actions incidental to the
movement and set up of loaned property to the Borrower’s
location. Pamela Everett has reviewed and approved the loan
application.
Financial Impact:Borrower (Augusta Regional Airport)understands that it will bear
continuing monetary responsibilities to include insurance
coverage, significant maintenance cost that include periodic
painting, repair of damage, and day-to-day care as per the terms of
the Loan Agreement. Estimated cost to disassemble, move, and
reassemble is $25,000 to $40,000. Cost does not include site
preparation. Borrower understands that it will bear full financial
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Item # 23
liability for the loss or damage of any loaned property resulting
from negligence, misconduct, or willful violation of the loan
terms. Should loaned property incur catastrophic damage as a
result of circumstances beyond the Borrower's control, (i.e.
tornado, hurricane, flood, etc.) the Borrower will be responsible
for all cleanup and removal to the location designated by the
NMUSAF. Decommissioned aircraft is valued at $21,000. Annual
insurance premium will be approximately $315 with $2,500
deductible.
Alternatives:Deny request.
Recommendation:Request the Augusta Commission approve the application and ask
the Mayor to sign the letter requesting the loan of an F-15 Eagle
aircraft for Static Display.
Funds are Available
in the Following
Accounts:
Maintenance Cost (e.g. assembling, disassembling, moving,
painting) 551081101/5223110, 551081101/5212999 Insurance
premium 551081101/5231110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Item # 23
Commission Meeting Agenda
12/18/2012 5:00 PM
Change Order # 1 for Virgo Gambill Architects for the Augusta, Georgia Municipal Building
Renovations and Modernization
Department:
Caption:Motion to approve Change Order #1 for an additional
$473,858.00 in fees to Virgo Gambill Architects on the Augusta,
Georgia Municipal Building Renovations and Modernization due
to an increase in their scope of work. (No recommendation from
Public Services Committee December 10, 2012)
Background:The design for the Municipal Building Renovations has
progressed through the Design Narrative and Schematic Design
phases and is ready to move into the Construction Document
phase. During the Code Review process it was discovered that the
stairways and elevators did not meet current code requirements.
The stairway can be brought up to code with some modifications
and by moving meeting and training rooms down to the first level.
This required an increase in the size of the planed Board of
Elections. However, the optimum solution for the elevators, which
require an enclosed smoke lobby and are not ADA Compliant, is
to construct a 9-story addition to the building to house new code
compliant elevators. At their regular meeting held on Tuesday,
September 4, 2012, the Augusta Georgia Commission approved
the recommendation of the Administrator to proceed with Option
2d for the Augusta Georgia Municipal Building Renovations and
Modernization project. In order to evaluate construction of all
phases and to same future costs the architect was asked to design
the entire project now and produce a set of construction
documents for Option 2d as a Phase I package. Accomplishing
this adds to the scope of services being performed by Virgo
Gambill Architects and a need for an increase in their fees.
Analysis:Approving the additional fees will allow Virgo Gambill Architects
to proceed with the design incorporating the modifications
necessary to bring the building up to life safety and ADA codes
and produce construction documents for Option 2d. The end result
will be a safer and more accessible building.
Financial Impact:The additional fee of $473,858.00 requested by Virgo Gambill
Cover Memo
Item # 24
Architect is within the current Total Project Budget of
$18,000,000.00.
Alternatives:1) Approve change order #1, the additional fees of $473,858.00 to
Virgo Gambill Architects allowing the design incorporating the
life safety, ADA modifications and Option 2d to be completed. 2)
Do not approve the additional fees and stop the project.
Recommendation:1) Approve the additional fees of $473,858.00 to Virgo Gambill
Architects allowing the design incorporating the life safety, ADA
modifications and Option 2d to be completed.
Funds are Available
in the Following
Accounts:
Municipal Building GL 328-05-1120/5212112 JL
212055101/5212112
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 2
Item # 24
Attachment number 1 \nPage 2 of 2
Item # 24
Commission Meeting Agenda
12/18/2012 5:00 PM
Georgia Power Governmental Encroachment Agreement for Easement
Department:Recreation, Parks and Facilities
Caption:Motion to approve a Georgia Power Encroachment Agreement for
Easement for the Butler Creek Park Project. (Approved by Public
Services Committee December 10, 2012)
Background:The Georgia Power Company consents for Augusta, Georgia to use
an area within the Company's subject electric transmission line right
of ways as exist on property described and referred to as Butler
Creek Park.
Analysis:Plans and specifications for park development and usage as
submitted by Augusta, Georgia and its consultant on this project,
W. K. Dickson, Inc. meet the Georgia Power Company's approval
provided the provisions of this agreement are executed.
Financial Impact:N/A
Alternatives:1. To Approve 2. Move No Action thus delaying the development
of this park project.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 4
Item # 25
Attachment number 1 \nPage 2 of 4
Item # 25
Attachment number 1 \nPage 3 of 4
Item # 25
Attachment number 1 \nPage 4 of 4
Item # 25
Commission Meeting Agenda
12/18/2012 5:00 PM
Proposal for a new Pedestrian Bridge connecting the Reynolds Street Parking Deck and the Trade,
Exhibit and Event (TEE) Center
Department:Recreation, Parks and Facilities
Caption:Motion to approve with a decision on the signage to be made on
Tuesday and pending the addition of some language that any
future advertising revenues would come to the city; expenditure of
SPLOST funds dedicated to the New TEE Center, in the amount
of $991,561.00, for design, fabrication, installation and startup of
all scope associated with the new Pedestrian Bridge (Approved
by Public Services Committee December 10, 2012)
Background:The TEE Center construction is currently being managed by RW
Allen. Under the approved Reynolds Street Parking Deck
Management Agreement between Augusta Georgia and Augusta
Riverfront LLC, the Pedestrian Bridge was included. RW Allen
will be contracted to execute the Pedestrian Bridge scope.
Analysis:Approving expenditures for the new Pedestrian Bridge and a
change to RW Allen’s Guaranteed Maximum Price (GMP)
contract will move this effort forward without disrupting
(demobilizing) the Construction Manager executing the TEE
Center’s construction management.
Financial Impact:The cost for implementing the design, fabrication, installation and
startup of the new Pedestrian Bridge is $991,561.00. Funding for
this item is savings realized from the construction of the Reynolds
Street Parking Deck.
Alternatives:1. Approve execution of expenditures with RW Allen from
savings realized for the construction of the Reynolds Street
Parking Deck in the amount of 991,561.00, for design, fabrication,
installation and startup of the Pedestrian Bridge. RW Allen is
currently onsite completing construction of the new TEE Center.
2. Submit through normal Procurement bid process which will
delay design, fabrication, construction and startup.
Recommendation:1. Approve expenditure of SPLOST funds dedicated to the New
Cover Memo
Item # 26
TEE Center, and execute a change to the project’s GMP for the
TEE Center in downtown Augusta. It is recommended that this
scope be included in RW Allen’s contract
Funds are Available
in the Following
Accounts:
GL 325-05-1120; JL 206-35-1102 GL 361-06-1120 GL 361-06-
1130 Object Code: 54-13130
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Attachment number 1 \nPage 1 of 4
Item # 26
Attachment number 1 \nPage 2 of 4
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Attachment number 1 \nPage 3 of 4
Item # 26
Attachment number 1 \nPage 4 of 4
Item # 26
R.W. Allen, LLC 10/12/2012
LABOR MATERIALS SUB TOTAL Variance
1 GENERAL CONDITIONS $56,771.00 $8,283.00 $23,245.00 $88,299 $88,299
2 SITE WORK $81,530.00 $81,530 $81,530
3 CONCRETE $41,254.00 $41,254 $41,254
4 MASONRY $32,600.00 $32,600 $32,600
5 METALS $121,250.00 $121,250 $121,250
6 WOOD & PLASTICS $1,500.00 $1,231.00 $5,000.00 $7,731 $7,731
7 THERMAL & MOISTURE $2,500.00 $2,500.00 $96,960.00 $101,960 $101,960
8 DOORS & WINDOWS $107,000.00 $107,000 $107,000
9 FINISHES $22,310.00 $22,310 $22,310
10 SPECIALTIES $105,140.00 $105,140 $105,140
11 EQUIPMENT
12 FURNISHINGS
13 SPECIAL CONSTRUCTION
14 CONVEYING SYSTEMS $15,000.00 $15,000 $15,000
15 MECHANICAL SYSTEMS $20,490.00 $20,490 $20,490
16 ELECTRICAL $15,520.00 $15,520 $15,520
17 MISC. / OTHER
CATEGORY SUBTOTALS: $60,771.00 $117,154.00 $582,159.00 $760,084 $760,084
Sales Taxes 8.00%$9,372 $9,372
Payroll Taxes (Labor Burden)22.00%$13,370 $13,370
Building Permits & Fees $2,102 $2,102
Subcontractor Bonds $11,197 $11,197
Insurances $1,756 $1,756
Association Fees $196 $196
Design Fees $76,000 $76,000
Contractor's Contingency $50,000 $50,000
TOTAL COST OF WORK: $924,077 $924,077
R.W. Allen Fee $60,000 $60,000
Performance & Payment Bond $7,484 $7,484
GRAND TOTAL 991,561.00 $991,561
Preliminary Concept Estimate
WORK DIVISION
TEE Center Connector - Straight Across Reynolds
Augusta, GA
Friday, October 12, 2012
City of Augusta
Attachment number 2 \nPage 1 of 1
Item # 26
Commission Meeting Agenda
12/18/2012 5:00 PM
Reeves Construction Contract Modification #7 - Front Door Parking Improvements
Department:Augusta Regional Airport
Caption:Motion to approve Reeves Construction Contract Modification #7
for the Airport Front Door Parking Improvements as approved by
the Augusta Aviation Commission at their November 29th
meeting. (Approved by Public Services Committee December
10, 2012)
Background:The original scope of work provides for the construction of the
Front Door Parking Lot Improvements at the Augusta Regional
Airport, and shall be performed by Reeves Construction for a
contract amount of $4,310,823.10. This contract modification
modifies the original construction documents to include the
modifications to the rental return lot, landscaping revisions and
project delays.
Analysis:The modifications to the rental return lot allow for a complete
separation of that area from the public parking spaces. The
landscape revisions were required after a plans review by the
county’s Planning Department. The amount requested by the
contractor for delays is the result of extensive negotiations.
Financial Impact:This contract modification is for $268,562.61 which brings the
contract to a new total of $4,777,880.96. This contract
modification will be paid with existing monies in the CFC
account.
Alternatives:Deny request.
Recommendation:Request the approval of Reeves Construction Modification #7 in
the amount of $268,563.61.
Funds are Available
in the Following
Accounts:
551 08 1201-5412110
Cover Memo
Item # 27
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Page 1 of 5
Contract Modification #7
Airport: Augusta Regional Airport Date Initiated: October 25, 2012
Owner: City of Augusta Project: Front Door Parking Improvements
Contractor: Reeves Construction Company Project Number: 0733-18
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item # Description Unit Quantity Unit Price Total Price
1 Adjust Existing Structures to Grade - Phase 1 LS 1 $1,200.00 $1,200.00
2 Curb Inlet Material Substitution (Credit) LS 1 -$1,875.00 -$1,875.00
3 PS # 4 Panel Modification LS 1 $974.00 $974.00
4 Miscellaneous Electrical Proposal
- Concrete Pads for Floodlights EA 7 $143.00 $1,001.00
- Additional Electric / Comm. Boxes EA 6 $474.00 $2,844.00
- Additional Receptacles, Transformer, Etc. LS 1 $1,571.00 $1,571.00
5 Sanitary Sewer for Toll Booth (Credit) LS 1 -$2,497.00 -$2,497.00
6 Site Lighting and Electrical Change (Credit) LS 1 -$39,581.00 -$39,581.00
7 3/4" PVC Water Connection for Toll Booth LS 1 $1,660.00 $1,660.00
8 Irrigation Sleeves Under Pavement LS 1 $23,589.10 $23,589.10
9 Irrigation Sleeves Phase 2 (Not Under Pavement)
- 2" PVC Sleeve LF 790 $4.90 $3,871.00
- 4" PVC Sleeve LF 180 $6.40 $1,152.00
- 6" PVC Sleeve LF 100 $9.75 $975.00
10 Landscaping
- Landscaping (Original Bid) LS 1 -$36,700.00 -$36,700.00
- Landscaping (Revision 4/20/2012) LS 1 $45,195.00 $45,195.00
- Sod SY 12400 $5.25 $65,100.00
- Mulch SY 1700 $6.38 $10,846.00
- Mulch Around Relocated Trees LS 1 $1,100.00 $1,100.00
11 Irrigation System Installation LS 1 $97,000.00 $97,000.00
12 Modification to Rental Return Lot
- Unclassified Excavation CY 140 $5.25 $735.00
- Subgrade Preparation SY 120 $0.55 $66.00
- Demolition LS 1 $18,400.00 $18,400.00
- Full Depth Pavement Demolition SY 355 $1.25 $443.75
- GABC (10" Depth) SY 140 $11.90 $1,666.00
- PCC Sidewalk (4" Depth) SY 64 $38.50 $2,464.00
- 8" Thermoplastic Marking (White) SF 240 $3.50 $840.00
- 24" Thermoplastic Marking (White) SF 28 $8.60 $240.80
- Thermoplastic Arrow (Right) EA 1 $91.00 $91.00
- Thermoplastic Arrow (Straight) EA 1 $80.00 $80.00
Attachment number 1 \nPage 1 of 18
Item # 27
Augusta Regional Airport Front Door Parking Improvements Contract Modification # 7
Page 2 of 5
- Pavement Word Marking (STOP) EA -1 $130.00 -$130.00
- Pavement Word Marking (ONLY) EA 1 $130.00 $130.00
- Reflective Markers EA 20 $6.40 $128.00
- Galvanized Steel Posts EA 1 $240.00 $240.00
- Traffic Signs SF 6 $30.65 $183.90
- 6 inch Diameter Steel Bollard EA 11 $560.00 $6,160.00
- PCC Curb and Gutter, Type 2 LF 147 $13.40 $1,969.80
- PCC Header Curb, Type 2 LF 119 $12.95 $1,541.05
- 2" Schedule 80 Conduit LF 75 $10.00 $750.00
- #10 XHHW LF 300 $0.60 $180.00
- Change Inscription on Existing Graphic Sign EA 5 $250.00 $1,250.00
13 Project Delay Costs
- Job Overhead LS 1 $42,912.00 $42,912.00
- Home Office Overhead LS 1 $30,000.00 $30,000.00
- Asphalt Appreciation Index LS 1 $10,297.21 $10,297.21
14 12.5mm Superpave TON -500 $59.00 -$29,500.00
Total: $268,563.61
Total Contract Amount
Original Contract Amount $4,310,823.10
Changes to Contract Amount from Previous Contract Modifications + $198,494.25
Changes to Contract Amount from This Contract Modification (CM#7) + $268,563.61
Revised Contract Total $4,777,880.96
Total Contract Time
Original Phase 1 Contract Time 150 calendar days
Changes to Phase 1 Contract Time from Previous Contract Modifications 8 calendar days
Changes to Phase 1 Contract Time from This Contract Modification 155 calendar days
Revised Phase 1 Contract Time Total 313 calendar days
Original Phase 2 Contract Time 100 calendar days
Changes to Phase 2 Contract Time from Previous Contract Modifications 0 calendar days
Changes to Phase 2 Contract Time from This Contract Modification 32 calendar days
Revised Phase 2 Contract Time Total 132 calendar days
Revised Total Contract Time 445 Calendar Days
This document shall become an amendment to the contract and all provisions of the contract
will apply.
Description and Justification for Change
Brief description and justification of the proposed contract changes and locations:
1. Adjust Existing Structures to Grade – Phase 1. During the final grading associated with
Phase 1, it was determined the existing water vault and valve box was below the proposed
Attachment number 1 \nPage 2 of 18
Item # 27
Augusta Regional Airport Front Door Parking Improvements Contract Modification # 7
Page 3 of 5
curb grade, which would not allow for positive drainage. Therefore, these structures had to
be adjusted accordingly. This modification is an increase to the contract amount by
$1,200.00. Refer to attached Reeves proposal dated 24 April 2012.
2. Curb Inlet Material Substitution. Due to supplier delivery conflicts, the contractor requested
permission to provide gray iron curb inlets as opposed to the required ductile iron curb inlets.
This material change was approved. This change is a credit to the contract amount by
$1,875.00. Refer to attached Reeves proposal dated 28 February 2012.
3. PS#4 Panel Modification. This change is associated with relocating an existing power panel
near the grinder pump station to Power Station #4. This relocation allowed the two (2) panels
to be placed in one location to be easily maintained. This change is an increase to the
contract amount by $974.00. Refer to attached Reeves proposal dated 22 March 2012.
4. Miscellaneous Electrical Additions. This modification is associated with providing:
a.) Concrete maintenance pads around the floodlights, the flagpole, and the entrance
signs.
b.) Additional electrical/communications junction boxes and two (2) receptacles at the
entrance sign.
c.) Additional ballast and labor to convert 2 existing light fixtures on Hangar Road to
277V.
This change is an increase to the contract amount by $5,416.00. Refer to attached Reeves
proposal dated 4 May 2012.
5. Sanitary Sewer for Toll Booth. This change is associated with field modifications to the
relocation of the existing grinder pump station. The existing grinder pump station could not
be rotated as originally anticipated. In order to accomplish the final goal, additional pipe was
used to operate correctly. This change is a credit to the contract amount by $2,497.00.
Refer to attached Reeves proposal dated 24 April 2012.
6. Site Lighting and Electrical Changes. This change is associated with the adjustment of the
parking lot poles to ensure a light pole was not placed within an island. This modification is a
credit to the contract amount by $39,581.00. Refer to attached Reeves proposal dated 28
February 2012 and letter dated 19 July 2012.
7. ¾” PVC Water Connection to Toll Booth. As noted on the plans, the contractor was to
connect the water service from the Toll Booth to an existing 3” water line. However, this 3”
water line did not exist as shown. Therefore, additional ¾” water line pipe and a ball valve
were required. As a result, this change is an increase to the contract amount of $1,660.00.
Refer to attached Reeves proposal dated 24 April 2012.
8. Irrigation Sleeves Under Pavement. This modification is associated with installing irrigation
sleeves under the paved areas (long term parking lots) in order to install the proposed water
line to service each island. This was performed as a result of having the graded aggregate
base course in place. This change is an increase to the contract amount by $23,589.10.
Refer to attached Reeves proposal dated 13 April 2012.
9. Phase 2 Irrigation Sleeves (Not Under Pavement). This modification is associated with
installing irrigation sleeves under non-paved areas (short term parking lots) in order to install
Attachment number 1 \nPage 3 of 18
Item # 27
Augusta Regional Airport Front Door Parking Improvements Contract Modification # 7
Page 4 of 5
the proposed water line to service each island. This change was made prior to the
installation of any base or surface course.
10. Landscaping - Revised. This change pertains to the costs associated with the revised
landscaping plan to include sod, trees, mulch, and seeding. This modification is an increase
to the contract amount by $85,541.00. For the unit rate items, only the amount installed will
be invoiced. Refer to attached Reeves proposal dated 2 July 2012.
11. Irrigation System Installation. This change is associated with the installation of the
irrigation system as shown in the revised plans. This additional work will increase project
cost by $97,000.00. Refer to attached Reeves proposal dated 31 April 2012.
12. Rental Return Entrance / Exit Modifications. This change covers additional work
required to separate the rental return lot from the remainder of the parking lots and to
provide a separate entrance and exit to the rental return lot. This will separate rental traffic
from short and long term revenue-producing traffic. See attached Reeves proposal dated 3
October 2012.
13. Project Delay Costs. This item represents costs incurred by the contractor due to project
delays outside the contractor’s control. The asphalt appreciation costs were determined
using published GDOT liquid asphalt prices.
14. Reduction in 12.5mm Superpave Asphalt Concrete. This item is reduced because the
total contract amount was not necessary for the project.
Time Adjustment (Phase 1). The contractor supplied schedule impact analyses justifying the
inclusion of 155 additional contract days for phase 1. All costs associated with these delays are
included in item 12 “project delay costs.”
Time Adjustment (Phase 2). Over 12 inches of rain fell on the project site during the month of
August 2012. This justified the addition of contract time in accordance with specification section
01320-3.8-C “Time Extensions for Unusually Severe Weather.” 17 additional calendar days are
added to phase 2 for this reason. In accordance with the specifications, these delays resulted in
no additional monetary compensation to the contractor.
Additionally, 15 additional calendar days are added to the contract duration for the work
associated with item 11 “rental return entrance / exit modifications.” These calendar days are
solely associated with the work on the rental return entrance and exit. All other work on phase 2
is to be completed within the modified contract time of 117 days.
It is anticipated that there will be a work stoppage between beneficial occupancy of the revenue
generating portions of the project and the construction of the rental return entrance and exit.
“Revenue generating portions” refers to the northwest and southwest long-term parking lots and
the southeast short-term parking lot. No contract time will be charged during this period, and
contract time will only resume once the contractor is remobilized to complete the rental return
entrance / exit work.
All costs associated with the additional rental return entrance and exit are covered under item
11 “rental return entrance / exit modifications.” No additional costs of any type, including
overhead, will be claimed for this item of work, for the additional time required to complete the
Attachment number 1 \nPage 4 of 18
Item # 27
Attachment number 1 \nPage 5 of 18
Item # 27
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Commission Meeting Agenda
12/18/2012 5:00 PM
RFP 12-206 Operations of the Augusta Municipal Golf Course
Department:Recreation, Parks and Facilities
Caption:Motion to direct the Department of Recreation, Parks and
Facilities to enter into a lease agreement with Virginia Beach Golf
Management to operate the Augusta Municipal Golf Course with
the contract being brought back to the committee for
approval. (Approved by Public Services Committee December
10, 2012)
Background:An RFP for the operations of the Augusta Municipal Golf Course
was issued on September 20, 2012. The RFP was opened on
October 5, 2012. Subsequently, there were three (3) firms that
submitted responses in which all three were called in for
interviews.
Analysis:The item was evaluated by the Department and the evaluation
team that included representatives from the following
Departments: Recreation, Parks and Facilities; Procurement;
Finance; and the Administrator's Office. Staff has initiated
negotiations and terms for a final agreement with two firms, one
for a lease agreement and one for a management agreement. Both
firms have demonstrated their abilities through previous and
current golf course operations. Both firms have been vetted,
references checked and contact has been made with the two
municipal governments that currently have contracts with these
firms.
Financial Impact:Option 1 would provide for a lease agreement with one firm that
would compensate Augusta a total of $250,000 over the ten year
lease arrangement (5 year base and a 5 year option). There also
would be incentives for the City if gross revenues exceed
established revenue projections. The City will be responsible for
capital improvements exceeding $5,000, per occurrence in cost.
The selected firm will also provide a performance bond in the
amount of the terms listed in the lease. Option 2 would provide for
a management agreement which would obligate Augusta for all
operating expenditures. Total projected revenues and total
projected expenditures for the first year of operations would result
Cover Memo
Item # 28
in a projected net operating loss of $224,000. In addition the firm's
management fees would be $7,000/mo. or $84,000 per year. Thus
the total impact on the general fund would be $308,000 projected
from year one operations.
Alternatives:1. Option 1 is to lease the operations of the Augusta Municipal
Golf Course to a firm that will be obligated for all expenses
associated with this operation and provide rent to Augusta,
Georgia of $250,000 over the life of a ten year lease. 2. Option 2
is for a management firm to operate the Augusta Municipal Golf
Course at an estimated first year cost of $308,000. This
management firm projects that after the first four years of
operations, there could be a realized profit of @$70,000.
Recommendation:The Recreation Department Director, based on the information
provided recommends Opton 1. (Leasing the Operations of the
Augusta Municipal Golf Course to Virginia Beach Golf
Management, which will be obligated for all expenses associated
with this operation and provide rent to the City of Augusta.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
REQUEST FOR PROPOSAL – PROFESSIONAL SERVICES
Request for Proposals will be received at this office until Friday, October 5, 2012 @ 11:00 a.m. for furnishing:
RFP Item #12-206 Management Operations of the Augusta Municipal Golf Course - (The Patch)
for Recreation, Parks & Facilities
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
September 26, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The awarded firm shall post a Payment Bond payable to Augusta, Georgia in the amount of 100% of the bid
price. A Performance and Fiduciary Bond will be negotiated with the awarded firm. Such bond(s) are due
prior to contract execution as a guarantee that goods meet requirements of the contract including timely
delivery, performance specifications and warranty requirements. Such bonds will also guarantee quality
performance of services and timely payment of invoices to any subcontractors.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained in
the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval
by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 20, 2012
cc: Fred Russell Administrator
Bill Shanahan Deputy Administrator
Ron Houck Recreation, Parks & Facilities
Commissioners Augusta, Georgia
Attachment number 1 \nPage 1 of 1
Item # 28
VENDORS Attachment B E-Verify # Original 7 Copies
Virginia Beach Golf Management
4840 Princess Anne Road
Virginia Beach, VA 23462
YES 605267 YES YES
Pope Golf
4261 MacLowe Drive
Sarasota, FL 34241
YES 465209 YES YES
Hampton Golf Clubs
10401 DWD Park Blvd Ste 2130
Jacksonville, FL 32256
YES 475803 YES YES
Jerry Pate Design
301 Schubert Drive
Pensacola, FL 32504
Paramount Golf Partners
1480 Fayetteville Highway
Lewisburg, TN 37091
RFP Item #12-206
Management Operations of the Augusta Municipal Golf Course (The Patch)
for Augusta, Georgia - Recreation, Parks & Facilities Department
RFP Due: Friday, October 5, 2012 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Page 1 of 1
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Evaluation Criteria
PTS
Hampton Golf Clubs
10401 DWD Park Blvd Ste
2130
Jacksonville, FL 32256
Pope Golf
4261 MacLowe Drive
Sarasota, FL 34241
Virginia Beach Golf
Management
4840 Princess Anne Road
Virginia Beach, VA 23462
Type of Proposal Management Option Management Option Lease Option
1. Proposal Overview 35 24 30 30
2. Professional Qualifications 10 7 9 8
3. Business Plan 25 20 21 20
4. Golf Complex Maintenance 20 16 18 19
5. Vision for the Augusta Municipal Golf Course
(The Patch)20 14 17 19
6. Financial Benefit to the Augusta Municipal
Golf Course (The Patch)20 12 8 20
7. Environmental Practices 10 4 9 9
8. Proximity to Augusta
Within Augusta Richmond County - 10 pts
Within the CSRA - 8 pts
Within Georgia - 6 pts
Within SE United States - 4 pt
All Others - 2pt
10 4 4 4
Total 150 99 115 128
Cumulative Evaluation Sheet RFP Item #12-206
Management Operations of the Augusta Municipal Golf Course (The Patch)
for Augusta, Georgia - Recreation, Parks & Facilities Department
Comments:
Attachment number 3 \nPage 1 of 1
Item # 28
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Commission Meeting Agenda
12/18/2012 5:00 PM
Naming of Sheriff's Office Administration Building
Department:Clerk of Commission
Caption:Motion to approve moving forward with the naming of the new
Sheriff's Office Administration Building for Sheriff Ronnie
Strength. (Approved by Public Safety Committee December
10,2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Commission Meeting Agenda
12/18/2012 5:00 PM
Development Authority Project
Department:Clerk of Commission
Caption:Motion to adopt authorizing resolution consenting and approving
the Industrial Development Corporation (IDS) Conveyance to the
Development Authority. (No recommendation from Finance
Committee December 10, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 4
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Item # 30
Commission Meeting Agenda
12/18/2012 5:00 PM
Downtown Augusta Business Improvement District
Department:Clerk of Commission
Caption:Motion for the continuation of Downtown Augusta Business
Improvement District by Director of Downtown Development
Augusta. (No recommendation from Finance Committee
December 10, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31
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Commission Meeting Agenda
12/18/2012 5:00 PM
Funding for the Promotion of Retail Development
Department:Administrator
Caption:Motion to provide funding to the Richmond County Development
Authority to support retail development in the amount of $200,000.
(Approved by Finance Committee December 10, 2012)
Background:In light of the slight, but recent reductions in sales tax collections
coupled with the loss of sales tax on electricity sales to
manufacturers, the Commission should consider providing funding
to the Development Authority to recruit additional retail outlets in
Richmond County. While the Development Authority has
historically focused on industrial employers, the Development
Authority is willing to try recruiting retail businesses as well.
Analysis:
Financial Impact:Any approved funding would come from the General Fund.
Alternatives:
Recommendation:Approve funding.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Commission Meeting Agenda
12/18/2012 5:00 PM
Alexander Drive Overhead Signage Installation - Contract Award
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve award of the Alexander Drive Overhead
Signage Installation CPB 323-041110-296823215 to B & E
Electrical in the amount of $35,275.00. Award will be contingent
upon receipt of signed contracts and proper bonds as requested by
AED. (Approved by Engineering Services Committee
December 10, 2012)
Background:The Alexander Drive widening project was completed in early
2012 as a four-lane roadway that runs between Washington Road
and Riverwatch Parkway. Although the roadway is functioning
safely and efficiently, there is some confusion experienced by
unfamiliar users as they approach both Washington Road and
Riverwatch Parkway due to the fact that the inside through lane of
each approach terminates into a left-turn lane at each intersection
which results in unnecessary weaving near the intersections.
This weaving can be reduced through the installation of overhead
signage in advance of each intersection that shows the
approaching lane assignments as well as trail blazing signs to I-
20. This installation will drivers with better information and allow
them to make lane choices in advance of the
intersection. Moreover, to maintain the aesthetics of the area and
reduce maintenance, this installation will include black powder-
coated, mast arms as opposed to concrete poles with span wire.
Analysis:Bids were received on October 26, 2012 with B and E Electrical
being the only compliant bidder. Below is a summary of the bids
received for this project: Vendor Bid B & E Electrical $35,275.00
It is the recommendation of the Engineering Department, Traffic
Engineering Section to award this project to the low bidder, B & E
Electrical subject to receipt of signed contracts and proper bonds.
Financial Impact:Funding is available in the project contingency account to be
transferred to the Signal account number 323-041110-
5414610/296823215-5414610 upon Commission approval.
Alternatives:1) Approve award of the Alexander Drive Overhead Signage
Cover Memo
Item # 33
Installation CPB 323-041110-296823215 to B & E Electrical in
the amount of $35,275.00. Award will be contingent upon receipt
of signed contracts and proper bonds as requested by AED. 2) Do
not approve.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
323-041110-5414610/296823215-5414610
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-041110-296823215. Funding
is to approve award of the Alexander Drive Overhead Signage Installation to
B & E Electrical in the amount of $35,275.00. Award will be contingent upon
receipt of signed contracts and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II Recapture 500,000$
Special 1% Sales Tax, Phase III Recapture 2,522,795$
Augusta Utilities 24,768$
Special 1% Sales Tax, Phase III Recapture 86,680$
Special 1% Sales, Tax Fund Balance 2,500,000$
Special 1% Sales Tax, Phase III Recapture 117,680$
Augusta Utilities 112,330$
5,864,253$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $5,864,253 5,864,253$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#323-041110-296823215
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 10.8.09
Attachment number 1 \nPage 1 of 2
Item # 33
Augusta-Richmond County, Georgia CPB#323-041110-296823215
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE II
322-04-1110-6011110-292822333 ($500,000) ($500,000)
SPLOST, PHASE III
323-04-1110-000000-000000000 ($2,522,795) ($2,522,795)
AUGUSTA UTILITIES
507043420-5212115/89800510-5212115 ($24,768) ($24,768)
SPLOST PHASE III
323-04-1110-6011111-296823333 ($86,680) ($86,680)
SPLOST, FUND BALANCE
322-000-000000/39-52110 ($2,500,000) ($2,500,000)
SPLOST PHASE III
323-04-1110-6011110-296823333 ($117,680) ($117,680)
AUGUSTA UTILITIES ($105,850) ($105,850)
507043410-5212115-80800030 ($6,480) ($6,480)
TOTAL SOURCES: ($5,864,253) ($5,864,253)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823215 $729,287 $729,287
RIGHT OF WAY
323-04-1110-5411120-296823215 $4,503,752 $4,503,752
(Demolition $44,400 Thompson )
CONSTRUCTION
323-04-1110-5414110-296823215 $100,000 $100,000
Bath Branch Augusta, LLC $77,647.50
UTILITIES
323-04-1110-5414510-296823215 $24,734 $24,734
SIGNALS
323-041110-5414610-296823215 $35,275 $35,275
UTILITIES
507043410-5212115-80800030 $6,480 $6,480
CONTINGENCY
323-04-1110-6011110-296823215 $500,000 ($35,275) $464,725
TOTAL USES:$5,864,253 $5,864,253
2 of 2 10.8.09
Attachment number 1 \nPage 2 of 2
Item # 33
Invitation To Bid
Sealed bids will be received at this office until Friday, October 26, 2012 @ 3:00 p.m. for furnishing:
Bid Item #12-207 Alexander Drive Overhead Signage Installation Plans for Engineering Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are
$50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through
ARC (706) 821-0405 beginning Thursday, September 20 2012. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Friday, October 12, 2012 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, October 16, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 20, 27, October 4, 11, 2012
Metro Courier September 26, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Steve Cassell Engineering – Traffic Engineering
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 33
VENDORS Attachment B E-Verify # Addendum 1 Bid Bond Lump Sum
B & E Electrical
6136 Columbia Road
Grovetown, GA 30813
Yes 336650 Yes Yes $35,275.00
Bid Item #12-207
Alexander Drive Overhead Signage Installation Plans
for Augusta, Georgia - Engineering-Traffic Engineering Department
Bid Due: Friday, October 26, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 33
Attachment number 4 \nPage 1 of 1
Item # 33
Attachment number 5 \nPage 1 of 1
Item # 33
Attachment number 6 \nPage 1 of 1
Item # 33
Commission Meeting Agenda
12/18/2012 5:00 PM
Augusta Levee USACE Periodic Inspection Report
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to authorize and approve Change Number Three and
Supplemental Agreement Number Eight for the Augusta Levee
Certification Project (CPB 324-041110-209824001) in the amount
of $69,140.00 for Cranston Engineering Group, P. C as requested
by AED. Funding is available through SPLOST IV Fund
Recapture. (Approved by Engineering Services Committee
December 10, 2012)
Background:The Periodic Inspection (PI) for the Augusta Levee was completed
in March 2010 by the Corps of Engineers (COE) and as a result
the Levee status was changed from “Active” to “Inactive”. AED
and the COE have been in constant communications developing
an acceptable plan of action for bringing the Levee to “Active”
status. Noted deficiencies are of two types: Structural
Encroachments and Trees. Most of the structural deficiencies have
been addressed except; Riverwatch Parkway, Port Royal Building,
and Water Edge Subdivision. The COE has requested additional
information concerning these three remaining structural
encroachments.
Analysis:Addressing the remaining structural deficiencies is a proactive
path forward to bringing the Levee to “Active” Status. Phasing of
the work will be in two parts. This request is for the first phase.
The first phase will include the coordination with the COE, the
work involving Port Royal, and the conceptual and schematic
phases of Waters Edge. Upon concurrence by the COE, the second
phase will consist of the design, bidding and construction phases
of Waters Edge.
Financial Impact:Funding in the amount of $69,140.00 is available through
Engineering SPLOST IV Fund Recapture, to be transferred to the
Augusta Levee Certification Project as upon Commission
approval
Alternatives:1) Authorize and approve Change Number Three and
Supplemental Agreement Number Eight for the Augusta Levee
Cover Memo
Item # 34
Certification Project (CPB 324-041110-209824001) in the amount
of $69,140.00 for Cranston Engineering Group, P. C as requested
by AED. Funding is available through SPLOST IV Fund
Recapture. 2) Do not approve and keep Augusta Levee out of
compliance from COE Periodic Inspection program.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST IV Fund Recapture
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Cranston Engineering Group, PC Consultants entered into a contract with
Augusta-Richmond County on February 17, 2009, for engineering design services associated
with the Augusta Canal FERC Licensing Process Project, Project No. 324-041110-209824001,
and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Corps of Engineers Response and Coordination
Port Royal and Waters Edge Structural Encroachment
It is agreed that as a result of the above modification the contract amount is increased by
$69,140.00 from $1,191,367.00. to a total of $1,260,507.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, Cranston Engineering Group, PC Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect, except
insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 324-041110-209824001
Supplemental Agreement Number: 8
Purchase Order Number: P162085
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 34
Augusta-Richmond County, Georgia
CHANGE NUMBER THREE
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project change is authorized to CPB# 324-041110-209824001. This project
Supplemental Agreement Number Eight proposes to provide additional Corps
Response and Port Royal and Waters Edge Structural Encroachment.
Funding in the amount of $69,140 for Supplemental Agreement
Number Eight is available in the project Engineering Account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Lake Aumond Dam 340,975$
Special 1% Sales Tax, Phase IV Recapture 283,495$
Special 1% Sales Tax, Phase IV Contingency 19,895$
Re-Appropriation of Funds 3rd Level Improvements Project 100,000$
Phase IV Recapture 69,140$
813,505$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $813,505 Varies 813,505$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 324-04-209824001
CAPITAL PROJECT BUDGET
AUGUSTA LEVEE
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1 of 2 9.24.2012
Attachment number 2 \nPage 1 of 2
Item # 34
Augusta-Richmond County, Georgia
CHANGE NUMBER THREE
CPB# 324-04-209824001
CAPITAL PROJECT BUDGET
AUGUSTA LEVEE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST PHASE IV
324-041110-5414910-203824088 ($330,000)$0 ($330,000)
SPLOST PHASE IV
324-041110-6011110-203824088 ($10,975)$0 ($10,975)
SPLOST PHASE IV RECAPTURE
324-041110-207824999 ($303,390)($69,140)($372,530)
Re-Appropriation of Funds 3rd Level
326-041110-288811014 ($100,000)($100,000)
TOTAL SOURCES:($744,365)($69,140)($813,505)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-209824001 $744,365 $69,140 $813,505
TOTAL USES: $744,365 $69,140 $813,505
Attachment number 2 \nPage 2 of 2
Item # 34
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Commission Meeting Agenda
12/18/2012 5:00 PM
Augusta Utilities and Tag Office Peach Orchard Road Lease Proposal and Design Build RFQ
Department:
Caption:Motion to approve Augusta Utilities and Tag Office Peach
Orchard Road Lease Proposal and Design Build RFQ. (Approved
by Engineering Services Committee December 10, 2012)
Background:The Augusta Utilities Department (AUD) Peach Orchard Road
location has long been plagued by poor traffic patterns and a
building that is in desperate need of repairs, including new
HVAC, a new roof and mold problems. Furthermore the area is
too small and the lobby is not large enough to hold our walk-in
customers. After considering ARC Customer’s needs, the
decision was made to move the Customer Service office out of the
current location to a more suitable site with an additional drive-
thru lane for better customer service. The Tag Office is also
looking for a new site in this area of town.
Analysis:AUD wanted to refurbish and improve the existing location at a
minimum due to the issues noted above. We were approached by
Mr. Kendrick of the Tag Office to consider a combined site for the
convenience of our customers. After considering several options,
we have found a place that will fit the needs of both departments.
The space is a total of 17,500 s.f. of which about 2/3 will house
AUD and the rest for the Tag Office. We will also be able to put
in a two-lane drive-thru. Lease payments, overhead and build-outs
will be split pro-rate by actual square footage and direct costs. It is
located at Peach Orchard Road Commons and the owner is Delta
Peachtree, LLC. It is a 10-year lease and the lease amount is
$10.50 per s.f per year, with an annual increase of greater of 2.5%
or CPI per year. Landlord will pay for up to $875,000 for
improvements and leasee will pay approximately $1.85 per s.f per
year for its share of taxes, insurance and common maintenance.
The Design/Build RFQ execution approach is considered the most
appropriate method to have renovations in place timely and
effectively. The leaser prefers that Augusta executes the
renovations to assure the construction work is to our standards and
meets our operational requirements. The Design/Build method
will allow control of the design and construction and assure
funded renovations are optimized for AUD and the Tag Office.
Cover Memo
Item # 35
Financial Impact:The cost for rent and estimated overhead is budgeted in 2013 in
account 506-04-3210-5224111 for Utilities and 101-01-5611-
5224111 for the Tag Office. The cost for improvements in excess
of the $875,000 allowance from the landlord, are budgeted in
2013 in account 506-04-3210-5413120 for Utilities. If there are
any excess build-out costs applicable to the Tag Office, they will
be reimbursed by the Tag Office to Utilities.
Alternatives:None
Recommendation:Approve Augusta Utilities and Tag Office Peach Orchard Road
Lease Proposal and Design Build RFQ.
Funds are Available
in the Following
Accounts:
506-04-3210-5224111 for Utilities and 101-01-5611-5224111 for
the Tag Office. 506-04-3210-5413120 for the cost of
improvements.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
Commission Meeting Agenda
12/18/2012 5:00 PM
Dedication of Portion of Alexander Drive
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the Engineering
Department for Alexander Drive. Also approve Augusta Utilities
Department easement deeds and maintenance agreements for
Village at Riverwatch and Costco as requested by Augusta
Engineering. (Approved by Engineering Services Committee
December 10, 2012)
Background:The final plat for this portion of Alexander Drive was approved by
the Commission on September 18, 2012. The subdivision design
and plat for this section have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. Portions of
this subdivision lie within the jurisdiction boundaries of the Corps
of Engineers wetlands, which are noted on the final plat.
Acceptance of said utility deed shall dedicate, as required, the
water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering Department for
Alexander Drive. Also approve Augusta Utilities Department
Cover Memo
Item # 36
easement deeds and maintenance agreements for Village at
Riverwatch and Costco, as requested by Augusta Engineering. 2.
Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 36
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Commission Meeting Agenda
12/18/2012 5:00 PM
Frontage Road Extension Construction
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve funding source to construct the Frontage Road
Extension Project. Funds are available in SPLOST Phase III and
SPLOST Phase IV Fund Balance as requested by AED.
(Approved by Engineering Services Committee December 10,
2012)
Background:On August 13, 2012, the Augusta Commission approved the
construction of Frontage Road extending to Mason McKnight
Parkway. The Commission also tasked the Administrator to
identify funds for construction.
Analysis:On August 13, 2012, the Augusta Commission approved the
construction of Frontage Road extending to Mason McKnight
Parkway. The Commission also tasked the Administrator to
identify funds for construction.
Financial Impact:Funds have been identified as SPLOST Phase III and SPLOST Ph
IV Fund Balance.
Alternatives:1) Approve Funding Source to construct Frontage Road
Extension. Funds are available in SPLOST Phase III and SPLOST
Ph IV Fund Balance as requested by AED. 2) Do not approve
project funding.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Fund Balance SPLOST III and IV
REVIEWED AND APPROVED BY:
Cover Memo
Item # 37
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 37
Commission Meeting Agenda
12/18/2012 5:00 PM
GDOT Local Maintenance and Improvement Grant Application-2012
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve application from Georgia DOT for fiscal year
2013 Local Maintenance and Improvement Grant to be used for
resurfacing roads as requested by AED/TE. (Approved by
Engineering Services Committee December 10, 2012)
Background:The Local Maintenance and Improvement Grant is an annual
formula-based grant from Georgia DOT that is funded through the
motor fuel tax. Grant funds are typically used to supplement local
resurfacing efforts based on priority. Each year Augusta receives
approximately $1.4 million through this grant.
Analysis:Georgia DOT will inspect each roads and make a final
determination as to which roads will be resurfaced based on
priority, condition, and fund availability.
Financial Impact:The resurfacing will be let to bid by Georgia DOT. Any required
patching and/or milling will be the responsibility of Augusta. The
resurfacing costs will be borne by Georgia DOT through this
grant. Any required patching will be done by the Engineering
Departments Maintenance Division.
Alternatives:1) Approve and execute application for submittal to Georgia DOT.
2) Do not approve
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Cover Memo
Item # 38
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 38
Please do not pq#Rgs^thiAdpgUntg!!__O,ryce approved by Commission
, docume"tnrutt&?Uf rmation
CONIACI CXt 5070, APPLICATION FOR FISCAL YEAR 2OI3TYPE OR PRINT LEGIBLY. ALL SECTIONS TIAST BE COMPLETED.
All Applications must be submitted by the Local Governing official to the Georgia Department of rransportation, office ofLocal Grants' 600 west Peachtree Street NW, Atlanta, Georgia 30308 between July I and March 3l of each fiscal vear.
Date ofApplication: b I t A l/L-
Name of local government:
Contact Person's Fax Number:
Address: <o f fCtQ,... "S+. , ?l."Contact Person and Title: ,+br€- I acl r6J
ContactPerson'sPhoneNumber: _JoC -7qt- *r''4o .,,,,, f
Contact Person's Email:
Is the Priority List attached? f,yes uNo
I,(Name), the (Title), on behalf of
:::"ilffi ",.:};HT#: j,-,"##il.::,*::T:lT,T#'35';:
understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same.
Local government further swears and certifies that it has read and understands the regulations for the Georgia planning
Act of 1989 (O.C.G.A. Q 45-12-200, et seq,), Service Delivery straregy Act (o.c.G.A. g 36-70-20, et seq.), and the LocalGovemment Budgets and Audits Act (o.c.G.A. 36-81-l et seq.) and will comply in full with said provisions. Localgovernment further swears and certifies that the roads or sections of roads described and shown on the local government,sProject List are dedicated public roads and are part of the Public Road system in said county/city. Local governmentfurther swears and certifies thatit complied wirh federal and/or state environmental protection laws and at the completionof the project(s), it met the match iequirements as stated in the Transportation Investment ACT (TIA).
Further, the local government shall be responsible for any claim, damage, loss or expense that is attributable to negligentacts' errors, or omissions related to the designs, drawings, specifications, work and other services furnished by or onbehalf of the local govemment pursuant to this Application ("Loss"). To the extent provided by 1aw, the local governmentfurther agre€s to hold harmless and indemnify the DEPARTMENT and the state of Georgia from all suits or claims thatmay arise from said Loss.
Page I
Attachment number 1 \nPage 1 of 3
Item # 38
GEORGIA DEPARTMENT OF TRANSPORTATION
LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG)
APPLICATION FOR FISCAL YEAR 2013
If the local government fails to comply with these General Guidelines and Rules, or fails to comply with its Application and
Certification, or fails to cooperate with the auditor(s) or fails to maintain and retain sufficient records, the DEPARTMENT may, at
its discretion, prohibit the local government from participating in the LMIG program in the future and may pursue any available
legal remedy to obtain reimbursement of the LMIG funds. Furthermore, if in the estimation of the DEPARTMENT, a roadway or
bridge shows evidence of failure(s) due to poor workmanship, the use of substandard materials, or the failure to follow the
required design and construction guidelines as set forth herein, the Department may pursue any available legal remedy to obtain
reimbursement of the allocated LMIG funds or prohibit local government from participating in the LMIG program until such time
as corrections are made to address the deficiencies or reimbursement is made.
Local Government:
(Signature)
(Print)
(Date)
E-Verifi Number
Sworn to and subscribed before me,
This day ol_ _, 20-
Mayor / Commission Chairperson
SEAL:
My Commission Expires:
In the presence of:
NOTARY PUBLIC
FOR GDOT USE ONLY
The local government's Application is hereby granted and the amount allocated to the local government is
. Such allocation must be spent on any or all of those projects listed in the Project List.
This day of _,20-.
Terry L Gable
Local Grants Administrator
Page2
Attachment number 1 \nPage 2 of 3
Item # 38
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Attachment number 1 \nPage 3 of 3
Item # 38
Commission Meeting Agenda
12/18/2012 5:00 PM
Maintenance of Highway Agreement
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve change in the Maintenance Highway
Agreement between Augusta, Georgia and Georgia Department of
Transportation to allow GDOT to maintain Guardrails along State
Routes in the Old City as requested by AED. (Approved by
Engineering Services Committee December 10, 2012)
Background:Each year Augusta, Georgia and Georgia Department of
Transportation enter into an agreement for Augusta, GA to
maintain State routes in the old city limits. The maintenance scope
includes patching and leveling, mowing and cleaning, roadway
shoulders, ditch cleaning, seeding and sodding, snow and ice
removal, emergency services, and guardrails. Recently, GDOT has
agreed to assume responsibility of maintaining the guardrails. This
will create a significant relief financially for Augusta Engineering
Department.
Analysis:This change in the agreement will allow GDOT to take over the
maintenance of the guardrails.
Financial Impact:No financial impact.
Alternatives:1. Approve change in the Maintenance Highway Agreement
between Augusta, Georgia and Georgia Department of
Transportation to allow GDOT to maintain Guardrails along State
Routes in the Old City as requested by AED. 2.Do not approve
and continue maintaining the guardrails.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 39
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 39
CONTRACT FOR MAINTENANCE
OF HIGHWAYS
THIS AGREEMENT made and entered into this the I't day of July , 20l2,by and
between the Department of Transportation, State of Georgia, (hereinafter called the Department) and the
City of Augusta' (hereinafter called the City), to be effective the lst day of July, 2012.
WITNESSETH:
WHEREAS, the Department and the City have agreed that it will be advantageous to both parties
hereto, as well as to the traveling public, for the City to maintain State highways and Interstate highways
together with bridges and approaches thereto within the City limits of said City as herein provided; and
WHEREAS, the parties hereto are acting under the authority of the Constitution of the State of
Georgia, Section 2-5901.
NOW, THEREFORE, in consideration of the sum of One Dollar ($1.00) by each of the parties to
the other in hand paid, the receipt whereof is hereby acknowledged, and the mutual covenants herein
contained, the parties hereto agree as follows:
l. The City will initially maintain 13.6 miles of State Highway (including 0.00 miles of
Interstate Highway) together with all bridges and approaches within the City limits of said
City as more particularly described according to the sketch or plat hereto attached and
marked "Exhibit A" which exhibit by reference is incorporated herein and made a part of this
instrument for the purpose of describing the highways to be maintained under this agreement.
2' The number of miles of State Highways within the City will be adjusted every 12 months
from the date of this contract based on the latest available figures on file in the Department
and "Exhibit A" will likewise be adjusted every l2 months from the date of this contract.
3' The number of miles of State Highways within the City shall be as published by the planning
Division of the Department of Transportation.
Attachment number 1 \nPage 1 of 5
Item # 39
4' The City will furnish all labor, materials and equipment for the proper maintenance of these
highways, bridges and approaches thereto which shall consist of but not be limited to the
following:
(1) Patching and leveling of pavement
(2) Mowing and cleaning of right-of-way
(3) Shoulder maintenance
(4) Ditch cleaning
(5) Reseeding and re-sodding of right-of-way
(6) Snow and ice removal
(7) All necessary emergency services
(8) Any other pertinent maintenance function needed to keep the State Highways in
proper and safe operating condition.
The Department will pay $3,000.00 per mile per year for maintenance of said highways,
bridges and approaches thereto, payment to be made on a prorated monthly basis. The City
will invoice the Department monthly.
The Department will continue to perform the following services:
(l) Maintain all highway signs and markers but the Department will not delineate any
"parking or pedestrian" areas
(2) Maintain, install, and replace all guardrail where necessary
(3) Perform or have performed under contract any necessary reconstruction of bridges
and other heavy or substantial maintenance activities
The Department expressly reserves the right to make periodic inspections of the
aforementioned highways and to make whatever recommendations necessary to insure proper
maintenance of said hishwavs.
5.
6.
7.
Attachment number 1 \nPage 2 of 5
Item # 39
8' The City agrees to indemnify and hold harmless the Department from all suits, claims for
damages, or causes of action brought on account of City's failure to perform any
maintenance activities set out in paragraph 4 of this agreement.
9. This agreement will be automatically renewed every twelve (12) months beginning with the
effective date of this agreement. The Department or City reserves the right to terminate this
agreement by giving notice in writing to the other party at least 30 days prior to the end of
the twelve (12) month agreement period.
10. In the event it is determined by the Department that the City is not properly performing any
maintenance function under this agreement, the Department will notiSr the city in writing of
such deficiency. If such deficiency is not corrected within 30 days from the date of such
notice, the Department may proceed to correct such deficiency and deduct the cost of such
correction from amounts otherwise due the city under this agreement.
Attachment number 1 \nPage 3 of 5
Item # 39
IN WITNESS WHEREOF, this instrument has been and is executed on behalf of the Department of
Transportation by the Director of the Department of Transportation, and on behalf of the City of
Augusta, By he being duly authoizedto do so by
of said City.
On this the day and year below written.
GEORGIA
DEPARTMENT OF TRANSPORTATION
Commissioner (sEAL)
ATTEST:
Treasurer
(Title)
IN THE PRESENCE OF:
Witness
Sworn and subscribed before me this
day of _,20 _,
in the presence of:
Notary Public
(sEAL)
FEDERAL EMPLOYER
IDENTIFICATION NUMBER:
CITY OF AUGUSTA
By (sEAL)
Attachment number 1 \nPage 4 of 5
Item # 39
STATE OF GEORGIA
COLINTY OF RICHMOND
Be it resolved by the city council of the city of Aueusta, and
foregoing attached contract for Maintenance of Highways be entered
day of
it is hereby resolved, that the
into by the City of Augusta and that
,as Mayor or (Chairman), and
Clerk, be, and they are, thereby authorized and directed to execute the same for and in behalf of said Citv
Council of the City of Augusta.
Passed and adopted this
ATTEST:
AS
2012.
By:
(Clerk)MAYOR (CHAIRMAN)
I hereby certify that I am Clerk of the city, town or municipality (as the case may be) of the official
acts of the authorities charged with the management of the business of said municipality; and the written
and foregoing constitutes a true and correct copy ofa resolution passed on the day of
, 2012, and entered on the minutes of said officers.
This the day of 2012.
CLERK
Attachment number 1 \nPage 5 of 5
Item # 39
Commission Meeting Agenda
12/18/2012 5:00 PM
Milledgeville Road at Barton Chapel Road Signal Installation – Contract Award
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve award of the Milledgeville Road at Barton
Chapel Road Signal Installation to B & E Electrical in the amount
of $128,715.46. Award will be contingent upon receipt of signed
contracts and proper bonds as requested by AED. (Approved by
Engineering Services Committee December 10, 2012)
Background:Currently, this intersection is along and adjacent to a major
commuter route for Fort Gordon. As such, this all-way stop
controlled intersection experiences significant congestion during
peak periods of travel. Moreover, in the most recent three-year
period, this intersection has experienced between six and eleven
right-angle accidents which are considered correctable through
signalization; several of these accidents resulted in injuries. As
such a signal warrant study was performed at the intersection in
accordance with the criteria set forth in the Manual on Uniform
Traffic Control Devices. Based on this study, this intersection
meets more than one of these warrants. Therefore, an in-house
signal design was performed and bid.
Analysis:Bids were received on October 17, 2012 with B and E Electrical
being the lowest compliant bidder. Below is a summary of the
bids received for this project: Vendor Bid B & E Electrical
$128,715.46 RJ Haynie and Assoc. $152,587.50 It is the
recommendation of the Engineering Department, Traffic
Engineering Section to award this project to the low bidder, B & E
Electrical subject to receipt of signed contracts and proper bonds.
Financial Impact:Funding is available in account number 272-041710-5414610.
Alternatives:1) Approve award of the Milledgeville Road at Barton Chapel
Road Signal Installation to B & E Electrical in the amount of
$128,715.46. Award will be contingent upon receipt of signed
contracts and proper bonds as requested by AED. 2) Do not
approve.
Cover Memo
Item # 40
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
272-041710-5414610
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 40
Invitation To Bid
Sealed bids will be received at this office until Wednesday, October 17, 2012 @ 3:00 p.m. for furnishing:
Bid Item #12-199 Signal Installation – Milledgeville Road @ Barton Chapel Road for Engineering
Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are
$50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through
ARC (706) 821-0405 beginning Thursday, September 6, 2012. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Friday, September 28, 2012 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, October 2, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 6, 13, 20, 27, 2012
Metro Courier September 12, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 40
VENDORS Attachment B E-Verify # Addendum 1 Bid Bond Lump Sum
B & E Electrical
6136 Columbia Road
Grovetown, GA 30813
Yes 336650 Yes Yes $128,715.46
R J Haynie & Assoc
1551 Forest Parkway
Lake City, GA 30260 Yes 43674 Yes Yes $152,587.50
Bid Item #12-199
Signal Installation - Milledgeville Road @ Barton Chapel Road
for Augusta, Georgia - Engineering-Traffic Engineering Department
Bid Due: Wednesday, October 17, 2012 @ 3:00 p.m.
Page 1 of 1
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Item # 40
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Item # 40
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Commission Meeting Agenda
12/18/2012 5:00 PM
Notification of payment for Water Tank Maintenance thru the Utility Service Co. Water Tank
Maintenance Contract
Department:Augusta Utilities Department
Caption:Motion to approve the notification of payment in the amount of
$185,596.52 to Utility Service Co. for executing maintenance to
13 water tanks in 2012 utilizing the Water Tank Maintenance
Contract. (Approved by Engineering Services Committee
December 10, 2012)
Background:The Augusta Utilities Department (AUD) has 13 elevated and
ground water tanks that require constant maintenance to assure
continued service. The tanks located throughtout the Augusta-
Richmond County require interior/exterior inspection, periodical
drainage, repainting and other specilized services. The contractor
is required to have the appropriate labor and equipment to perform
both routine and emergency services during the contract period.
AUD has utililized the services of Utility Service Co. in 2012 to
execute the needed services under the current Water Tank
Maintenance Contract.
Analysis:Utility Service Co. has performed the required water tank
maintenance services per the existing contract requirements in
2012. AUD will submit payment per the terms of the contract.
Financial Impact:$185,596.52 under account number 506043410-5223211
Alternatives:No alternatives due to the contract being previously awarded with
option years elected
Recommendation:We are informing the Commission of the department's payment
for services performed by Utility Service Co. for the maintenance
of the 13 Water Tanks in the year 2012.
Funds are Available
in the Following
Accounts:
$185,596.52 from account 506043410-5223211
Cover Memo
Item # 41
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 41
Utility Service Co. Maintenance Contracts
Regarding the term of the listed contracts: All of the contracts listed below have a clause in them stating:
Tank Date of Original Contract Termination Dates:
Payment For
2012 Services
Highway 56 Tank 3/21/2000 Extended by 3 year increments 15,421.23
Fairington Drive 3/21/2000 Extended by 3 year increments 10,979.01
Tobacco Rd 3/21/2000 Extended by 3 year increments 15,420.12
RCCI - Prison Tank 4/1/1996 Extended by 3 year increments 8,665.02
Belair Rd.1/20/2000 Extended by 3 year increments 21,163.35
Georgetown Tank 1/20/2000 Extended by 3 year increments 16,529.65
Berckman Rd.1/20/2000 Extended by 3 year increments 16,529.65
Wallie Drive Tank 9/20/2002 Extended by 3 year increments 7,266.93
Golden Camp Tank 9/20/2002 Extended by 3 year increments 6,648.41
Lumpkin Road 9/20/2002 Extended by 3 year increments 11,014.97
Richmond Hill Tank 9/20/2002 Extended by 3 year increments 7,183.14
Old Waynesboro Rd. 2/16/2006 Extended by 3 year increments 14,216.30
Brown Rd/Pine Hill Tank 2/16/2006 Extended by 3 year increments 34,558.74
185,596.52
With regard to termination of the contracts:
"The Owner shall have the right to continue this contract for an indefinite period of time providing the
annual fee is paid in accordance with the terms of payment. A base fee of ($ noted on each contract) has
been established for this tank. In year (first year of contract) and each third year thereafter, the annual
fee will be adjusted to reflect the current cost of service. The adjustments, either up or down shall be
"This contract is subject to cancellation by the Owner only if intent to cancel is received by Company
ninety (90) days prior to the anniversary date. Notice of Cancellation to be delivered by registered mail,
and signed by three (3) authorized voting officias of the owner's management and/or Commissioners."
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Commission Meeting Agenda
12/18/2012 5:00 PM
On-Call Construction Management Contract Extension
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve a one year extension for On-Call Construction
Management, Construction Inspection, and Field Engineering
Services Agreement with EMC Engineering, Moreland Altobelli,
and LPA Group., as requested by AED. Also, approve CPB
Change Number Five in the amount of $300,000 to continue to
fund the On-Call Construction Services. Funding is available in
SPLOST Ph VI in the On Call Emergency Construction Services
account. (Approved by Engineering Services Committee
December 10, 2012)
Background:Due to thecontinuing increase in maintenance and emergency
repairs to aging infrastructures and sidewalks within the county
and the number of SPLOST projects scheduled for construction
letting in 2013, AED has determined to continue supplementing
engineering construction management resources with an on-call
contract that includes Construction Management & Field
Engineering Services is a practical approach to sustain much
needed construction quality assurance & quality control (QA/QC)
during the critical repairs of aging infrastructure and major road &
drainage projects. Construction QA/QC is essential to
construction of good roads and stormwater infrastructure
Analysis:Proposals were evaluated on Augusta 12, 2009 with EMC
Engineering, Moreland Altobelli, and The LPA Group being the
selected firms. In the initial proposal for Professional Services it is
stated that the Agreement can be extended for an additional year.
Financial Impact:Funding is available in the amount of $300,000.00 in SPLOST Ph
VI On Call Emergency Construction Services 328-041110-
211828005 account upon Commission approval
Alternatives:1) Approve a one year extension for On-Call Construction
Management, Construction Inspection, and Field Engineering
Services Agreement with EMC Engineering, Moreland Altobelli,
and LPA Group., as requested by AED. Also, approve CPB
Change Number Five in the amount of $300,000 to continue to
Cover Memo
Item # 42
fund the On-Call Construction Services. Funding is available in
SPLOST Ph VI in the On Call Emergency Construction Services
account. 2) Do not approve bid award and find alternative way to
provide required Construction Management, Inspection, and Field
Engineering Services.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
328-041110-211828005
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 42
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB# 328-041110-211828005 for Change Number Five
for one year extension for On-Call Construction Management, Construction Inspection and
and Field Engineering Services Agreement with EMC Engineering, Moreland Altobelli, and LPA Group.,
Funding in the amount of $300,0000 is available SPLOST Phase VI On Call Emergency
Construction Services.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Resurfacing 56,920$
SPLOST Phase IV Fund Account Balance 170,400$
SPLOST Phase VI 300,000$
527,320$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $527,320 Varies 527,320$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Mayor, Deke Copenhaver
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#328-041110-211828005
CHANGE NUMBER FIVE
as requested by AED. Also approve $300,000 to continue to fund the On-Call Construction Services
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.4.11
Attachment number 1 \nPage 1 of 2
Item # 42
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#328-041110-211828005
CHANGE NUMBER FIVE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
RESURFACING
324-04-1110-5411120-201824044 ($66,920)($66,920)
SPLOST PHASE IV FUND ACCOUNT
000-00-0000-0000000-000000000 ($170,400)($170,400)
SPLOST PHASE VI
328-041110-211828005 ($300,000) ($300,000)
TOTAL SOURCES: ($237,320) ($300,000) ($537,320)
USE OF FUNDS
PROFESSIONAL SERVICES
328-041110-5212119-211828005 $237,320 $300,000 $537,320
TOTAL USES: $237,320 $300,000 $537,320
1.4.11
Attachment number 1 \nPage 2 of 2
Item # 42
Commission Meeting Agenda
12/18/2012 5:00 PM
On-Call Tree Removal-11-137 (Contract Extension)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve a two year extension and $72,000 to continue
funding the current On-Call Tree Removal Services with Big Dog
Tree and Stump, Arbor Equity, and Southern Arbor Tree
Care. Funding is available in the engineering operational account
as requested by AED. (Approved by Engineering Services
Committee December 10, 2012)
Background:The city continues to be under a constant challenge for
maintaining our urban forest. Many of the trees in the downtown
area were planted in the early 20th Century and are rapidly
approaching the ends of their respective life spans. Many of these
trees are in danger of dropping large limbs or falling all together
which will result in traffic delays to clear debris and/or major
property damage claims against Augusta-Richmond County as
evidenced during the storms in July 2011 Currently, the city has
one 3-man tree crew to cover all of tree maintenance for the entire
county which is far less than other municipalities of its size. The
purpose of continuing these contracts would be to supplement
existing staff services to improve our tree maintenance and
hazardous tree services
Analysis:Proposals were evaluated on November 18, 2011 with Big Dog
Tree and Stump, Arbor Equity, and Southern Arbor Tree Care
being the selected firms. In the initial proposal for Professional
Services it is stated that the contract can be extended up to two
additional years.
Financial Impact:Funds are available in the amount of ($72,000) in Engineering
operational budget account number 101-041260-5311730 upon
Commission approval.
Alternatives:1) Approve a two year extension and $72,000 to continue funding
the current On-Call Tree Removal Services with Big Dog Tree
and Stump, Arbor Equity, and Southern Arbor Tree Care. Funding
is available in the engineering operational account as requested by
AED. 2) Do not approve project
Cover Memo
Item # 43
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
101-041260-5311730
REVIEWED AND APPROVED BY:
Cover Memo
Item # 43
Commission Meeting Agenda
12/18/2012 5:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Wayne J. Guilfoyle and Anita Guilfoyle,
as owner(s), and Augusta, Georgia, as optionee, in connection
with the Windsor Spring Road Phase V Project (STP00-1105-00
(004)), (N/A sq. ft.) in fee and (0.003 sq. ft.) of permanent
construction and maintenance easement and one temporary
driveway easement from the property located at 4940 Windsor
Spring Rd., Hephzibah, GA 30815, private, at the purchase price
of $500.00. (Approved by Engineering Services Committee
December 10, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the the Windsor Spring Road
Phase V Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 44
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 44
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Commission Meeting Agenda
12/18/2012 5:00 PM
Roundabout Evaluation and Design Services Project - Contract Award
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to award Design Consultant Services Agreement to
Kimley-Horne and Associates in the amount of $290,685 for the
initial phases of the Roundabout Evaluation and Design Services
Project to be funded from for the Capital Project Budget/SPLOST
Phase VI as requested by AED. (Approved by Engineering
Services Committee December 10, 2012)
Background:Over the last decade in the United States, roundabouts have
become more and more common as being the preferred
intersection control option. This is due to the fact that roundabouts
have demonstrated substantial safety and operational benefits
compared to other forms of intersection control, with reductions in
serious crashes from 60-87 percent. The benefits apply to
roundabouts in urbanand rural areas and freeway interchange
ramp terminals under a wide range of traffic conditions.
Roundabouts can be an effective tool for managing speed and
transitioning traffic form a high speed to a low speed environment
and their aesthetic benefits have been shown to create a “gateway’
feel to an area. In fact many state DOT’s, including Georgia now
require that a roundabout analysis be performed at all intersections
prior to their being considered for signalization. In SPLOST VI,
Augusta created an Intersection Operational and Safety Initiative
project to look at several existing intersections that are either all-
way stop controlled or signalized in order to provide alternatives
analyses to determine if a roundabout or other type of type
treatment could achieve operational or safety improvements. The
initial phases of this project will be to perform studies at each
intersection to develop the alternative analysis, to develop
concepts and models for each intersection, and perform public
outreach in the form of public meetings, informational materials,
and websites. Subsequent phases of the project will include design
services at up to three intersections to implement the preferred
improvement. In June 2012 a Request for Qualifications was
released for qualified firms to provide these services.
Analysis:The following firms were evaluated based on qualifications,
project approach, experience, and interviews in September 2012.
Cover Memo
Item # 45
The following firms submitted RFQs and were evaluated: 1.URS
Corporation 2.Kimley-Horn and Associates 3.Moreland-Altobelli
Associates 4. Arcadis 5. Parsons Brinckerhoff 6. Moore and
Associates Kimley-Horn and Associates was selected based on the
evaluation procedures used for this project.
Financial Impact:Funds are available in SPLOST Phase VI account number 328-
041110- 5212115/212828014-5212115.
Alternatives:1). Award Design Consultant Services Agreement to Kimley-
Horne and Associates in the amount of $290,685 for the initial
phases of the Roundabout Evaluation and Design Services Project
to be funded from for the Capital Project Budget/SPLOST Phase
VI as requested by AED. 2) Do not approve
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5212115/212828014-
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 328-041110-212828014 to award design services
in the amount of $290,685.00 to Kimley-Horne for the initial phases of the Roundabout
Evaluation and Design Services project to be funded from SPLOST Ph VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 300,000$
300,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
300,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please Do Not process this document. Once approved by Commission, original will be forwarded for
execution. For additional information call ext 5070. Thanks
Deke Copenhaven, Mayor
CAPITAL PROJECT BUDGET
INTERSECTION SAFETY ROUNDABOUT
CPB#328-041110-212828014
7.12.2012
Attachment number 2 \nPage 1 of 2
Item # 45
Augusta-Richmond County, Georgia
Please Do Not process this document. Once approved by Commission, original will be forwarded for
execution. For additional information call ext 5070. Thanks
CAPITAL PROJECT BUDGET
INTERSECTION SAFETY ROUNDABOUT
CPB#328-041110-212828014
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE VI
328-04-1110-6011110-212828012 ($300,000)($300,000)
TOTAL SOURCES: ($300,000)($300,000)
USE OF FUNDS
ENGINEERING
328-041110-5212115-212828012 $300,000 $300,000
TOTAL USES: $300,000 $300,000
7.12.2012
Attachment number 2 \nPage 2 of 2
Item # 45
Request for Qualifications
Request for Qualifications will be received at this office until Friday, July 20, 2012 @ 11:00 a.m. for furnishing:
RFQ Item #12-170 Roundabout Evaluation & Design Services for Augusta Engineering
Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, July 9, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 14, 21, 28, July 5, 2012
Metro Courier June 20, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Steve Cassell Engineering Department
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 45
Evaluation Criteria PTS
URS Corporation
1000 Abernathy Rd, NE
Suite 900
Atlanta, GA 30328
Arcadis
2410 Paces Ferry Road,
Suite 400
Atlanta, GA 30339
Kimley-Horn and
Associates
817 West Peachtree Street
NW
Atlanta, GA 30308
Parsons Brinckerhoff
2202 N West Shore Blvd.,
Suite 300
Tampa, FL 33607
Moreland Altobelli
Associates
2211 Beaver Ruin Rd.,
Suite 190
Norcross, GA 30071
Moore and Associates
1009 East Avenue
North Augusta, SC 29841
1) Qualifications of
Company 15 12.7 14.3 12.3 13.3 12.7 6.0
2) Qualifications of Key
Personnel that will actually
perform the design
services.
35 28.3 31.0 28.7 27.7 23.7 13.3
3) Experience on similar
projects.35 28.7 30.0 29.7 25.3 25.0 13.3
4) References including
specific individuals,
address, phone number,
and e-mail address.
10 8.3 9.3 9.0 8.3 8.3 6.7
5) Proximity to Area 5 3.0 3.0 3.0 3.0 3.0 4.0
Phase 1 - Total 100 81.0 87.7 82.7 77.7 72.7 43.3
2 3 1
Cumulative Evaluation Sheet - Phase 2
RFQ Item #12-170
Roundabout Evaluation & Design Services
for Augusta, Georgia – Engineering Department
Phase 2 - Presentation
(Number 1 recommendation
receiving a 1)
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VENDORS Attachment B E-Verify Original 6 Copies
URS Corporation
1000 Abernathy Rd, NE Suite 900
Atlanta, GA 30328
Yes 66814 Yes Yes
Arcadis
2410 Paces Ferry Road, Suite 400
Atlanta, GA 30339
Yes 39845 Yes Yes
Kimley-Horn and Associates
817 West Peachtree Street NW
Atlanta, GA 30308
Yes 412062 Yes Yes
Zell Engineers
435 Telfair Street
Augusta, GA 30901
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Parsons Brinckerhoff
2202 N West Shore Blvd., Suite 300
Tampa, FL 33607
Yes 203121 Yes Yes
Moreland Altobelli Associates
2211 Beaver Ruin Rd., Suite 190
Norcross, GA 30071
Yes 53328 Yes Yes
Moore and Associates
1009 East Avenue
North Augusta, SC 29841
Yes 230493 Yes Yes
W R Toole Engineers
1005 Broad Street
Augusta, GA 30901
RFQ Opening
RFQ Item #12-170
Roundabout Evaluation & Design Services
for Augusta, Georgia - Engineering Department
RFQ Due: Friday, July 20, 2012 @ 11:00 a.m.
Page 1 of 1
Attachment number 8 \nPage 1 of 1
Item # 45
Commission Meeting Agenda
12/18/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held December 5 and Special Called Meeting held
December 10, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 46
Commission Meeting Agenda
12/18/2012 5:00 PM
Reschedule Jan. 1, 2013 to January 2, 2013
Department:
Caption:Motion to approve the rescheduling of the regular scheduled
Tuesday, January 1, 2013 meeting to Wednesday, January 2,
2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 47
Commission Meeting Agenda
12/18/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 48