HomeMy WebLinkAbout2012-11-08-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
11/8/2012
5:00 PM
INVOCATION:
Reverend Robert Fain, Pastor Church of the Good Shepard.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Community Champion Award
A. Presentation to investors in the Augusta Housing & Community
Development Department's New Homebuyer's Revitalization
Initiative. (Requested by Commissioner Alvin Mason)
Attachments
United States 2012 Olympic and Paralympic Games
B. Messrs. George Kitchens and Lantz Lamback. (Requested by Mayor
Pro Tem Joe Bowles)
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Dr. Lori Myles regarding South Augusta Bus Transportation.
Attachments
D. Mr. Gary Swint RE: Introduction of the Director of the Augusta-
Richmond County Library.
Attachments
E. Presentation from the Augusta Salvation Army. (Requested by
Commissioner Corey Johnson)
Attachments
CONSENT AGENDA
(Items 1-18)
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A. N. 12 - 41: request
by Prashant J. Pandey for a retail package Beer & Wine license to be
used in connection with Chevron Food Mart located at 202 E.
Boundary St, Suite B. District 1. Super District 9. (Approved by
Public Services Committee October 29, 2012)
Attachments
2. Motion to approve New Application: A. N. 12 - 42: request by Amarjit
Kaur for a retail package Beer & Wine license to be used in connection
with AM PM Convenience Store located at 2262 Rosier Rd. District 6.
Super District 10. (Approved by Public Services Committee October
29, 2012)
Attachments
3. Motion to approve an operating budget for the Augusta Municipal Golf
Course that will address anticipated operational expenses for the last
quarter of FY 2012. (Approved by Public Services Committee
October 29, 2012)
Attachments
4. Motion to approve the full service project management and support of
HEERY for Augusta Public Transit’s RFP-11-138 Architectural and
Engineering Design for a Transit Operation and Maintenance Facility for
Augusta, Georgia. (Approved by Public Services Committee October
29, 2012)
Attachments
5. Motion to provide authorization to Turner Construction Company to
award Bid Package #1, in the amount of $206,131.00, which provides the
Cooling Tower and Boiler for the Augusta, Georgia Municipal Building
Renovations and Modernization. (Approved by Public Services
Committee October 29, 2012)
Attachments
6. Motion to approve Change Order #1 to Blair Construction, Inc. in the
amount of $80,102.30 for the outdoor basketball complex at Diamond
Lakes Regional Park. (Approved by Public Services Committee
October 29, 2012)
Attachments
PUBLIC SAFETY
7. Motion to approve acceptance of grant award to the Richmond County
State Court Accountability Court Programs in the amount of $26,200 for
the period of 10/1/12 - 9/30/13. (Approved by Public Safety
Committee October 29, 2012)
Attachments
8. Motion to appoint an ad hoc traffic committee to study the most likely
streets and corridors where the use of Light Transportation Vehicles
(LTVs), such as golf carts, would be reasonably safe to operate (provided
adequate signage and separate lanes where appropriate) and where using
them would be consistent with the traffic and planning needs. The ad hoc
committee will be comprised of Traffic Engineer (or representative),
Administrator (or representative), Sheriff (or representative), Director of
Planning and Development (or representative), General Counsel (or
representative), representative from the Convention & Visitors Bureau,
E-Z-Go Company, Greenway Alliance, a student from a local university
and a handicapped person from Richmond County. (Approved by
Public Safety Committee October 29, 2012)
Attachments
FINANCE
9. Motion to approve using the previously allocated $100,000 for
improving the old Augusta Metro Chamber of Commerce Building on
Broad Street. (Approved by Finance Committee October 29, 2012)
Attachments
10. Motion to approve of budget increase to include revenue and expenses
for the GA MPO Conference to be held on November 29-30, 2012.
(Approved by Finance Committee October 29, 2012)
Attachments
11. Motion to approve increasing the Disadvantaged Business Enterprise
Department expenditure level, funding source will be provided by
contributions from 5th Annual Business Expo Platinum Sponsors.
(Approved by Finance & Administrative Services Committees
October 29, 2012)
Attachments
12. Motion to approve transfer of funds to cover Worker’s Compensation
claims through the end of 2012. (Approved by Finance Committee
Attachments
October 29, 2012)
ENGINEERING SERVICES
13. Motion to provide approval for Cranston Engineering Group to perform
several tasks relating to the Augusta Canal, license requirements of the
FERC and overall safety and security of the Augusta Canal first level.
(Approved by Engineering Services Committee October 29, 2012)
Attachments
14. Motion to approve Roadway Lighting Agreement with the Georgia
Department of Transportation along State Route 4 between Government
Road and Milledgeville Road as requested by Traffic Engineering.
(Approved by Engineering Services Committee October 29, 2012)
Attachments
15. Motion to approve award of Construction Contract to MABUS Brothers
Construction Co., Inc. in the amount of $235,191.53 for Marvin Griffin
Road Improvement Project – PHASE I subject to receipt of signed
contracts and proper bonds. (Approved by Engineering Services
Committee October 29, 2012)
Attachments
16. Motion to approve the awarding of low bid #12-189 in the amount of
$88,138. To General Electric Co. (GEXPRO) for street light poles and
fixtures for replacements/repairs in the Augusta Richmond County
Urban areas for a period of one year. The funds are available in the Street
Lighting budget account No. 2760416105311640. (Approved by
Engineering Services Committee October 29, 2012)
Attachments
PETITIONS AND COMMUNICATIONS
17. Motion to approve the minutes of the regular meeting of the
Commission held October 16 and Special Called Meeting held October
22 & 29, 2012.
Attachments
APPOINTMENT(S)
18. Motion to approve the appointment of Mr. Randy Wishard to the
Augusta Animal Control Board representing District 2.
Attachments
Upcoming Meetings
www.augustaga.gov
****END CONSENT AGENDA****
AUGUSTA COMMISSION
11/8/2012
AUGUSTA COMMISSION
REGULAR AGENDA
11/8/2012
(Items 19-21)
FINANCE
19. Discuss creation of Tax Allocation District 4. (No recommendation
from Finance Committee October 29, 2012)
Attachments
20. Motion to approve TEE Center contracts (1) Amendment to Leases and
Construction, Operating,and Reciprocal Easement Agreement (2)
Agreement for Right of First Refusal (3)Assignment of TEE Center
Management Agreement (4)TEE Center Catering Agreement (5) TEE
Center Reciprocal Easement Agreement (6) DEED. (Referred from
October 16 Commission meeting)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
21. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
11/8/2012 5:00 PM
Invocation
Department:
Caption:Reverend Robert Fain, Pastor Church of the Good Shepard.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
11/8/2012 5:00 PM
Community Champion Award
Department:
Caption:Presentation to investors in the Augusta Housing & Community
Development Department's New Homebuyer's Revitalization
Initiative. (Requested by Commissioner Alvin Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
11/8/2012 5:00 PM
United States 2012 Olympic and Paralympic Games
Department:
Caption:Messrs. George Kitchens and Lantz Lamback. (Requested by
Mayor Pro Tem Joe Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
11/8/2012 5:00 PM
Dr. Lori Myles
Department:
Caption:Dr. Lori Myles regarding South Augusta Bus Transportation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
11/8/2012 5:00 PM
Gary Swint
Department:
Caption:Mr. Gary Swint RE: Introduction of the Director of the Augusta-
Richmond County Library.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Commission Meeting Agenda
11/8/2012 5:00 PM
Salvation Army
Department:
Caption:Presentation from the Augusta Salvation Army. (Requested by
Commissioner Corey Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Commission Meeting Agenda
11/8/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 12 - 41:
request by Prashant J. Pandey for a retail package Beer & Wine
license to be used in connection with Chevron Food Mart
located at 202 E. Boundary St, Suite B. District 1. Super District
9. (Approved by Public Services Committee October 29, 2012)
Background:This is a new ownership application. Formerly in the name of
Miriam F. Rizvi.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
11/8/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 12 - 42: request by
Amarjit Kaur for a retail package Beer & Wine license to be used
in connection with AM PM Convenience Store located at 2262
Rosier Rd. District 6. Super District 10. (Approved by Public
Services Committee October 29, 2012)
Background:This is a new application for a new location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
11/8/2012 5:00 PM
Augusta Municipal Golf Course Operating Budget
Department:Recreation, Parks and Facilities
Caption:Motion to approve an operating budget for the Augusta
Municipal Golf Course that will address anticipated operational
expenses for the last quarter of FY 2012. (Approved by Public
Services Committee October 29, 2012)
Background:Due to the previous Lessee defaulting on their contract with
Augusta, Georgia to lease the operations of the Augusta Municipal
Golf Course (The Patch), the Department of Recreation, Parks and
Facilities has assumed the day-to-day operations of The Patch.
Currently in the 2012 budget assigned to the Department, there is
no operating budget to manage this operation even on an interim
basis.
Analysis:The day to day management of the Municipal Golf Course
operations is being provided internally by the Recreation, Parks
and Facilities Department. During this interim operation, Augusta,
Georgia is seeking Requests for Proposals for Professional
Services for management operations at the Municipal Golf
Course. The RFP submittals are due to the City of Augusta on
October 5, 2012. Included in the RFP are three options for
Augusta to evaluate, based upon proposals received. These
options are for a 1. Management Contract, 2. Lease Contract, and
for a 3. Purchase Agreement.
Financial Impact:The proposed budget that the Department is recommending to
operate on from October through December of 2012 is
$49,869.00. The budget recommendations are presented with the
least amount of financial impact to Augusta, Georgia while
maintaining a safe operation for the patrons to enjoy this activity
with reasonable expectations.
Alternatives:1. To Approve an operating budget of $49,869.00 for the
Department of Recreation, Parks and Facilities to manage the
Augusta Municipal Golf Course, on an interim basis, through the
last quarter of FY 2012. 2. Move no Action, thus requiring the
Department to incur operating expenses above and beyond the
Cover Memo
Item # 9
approved funding level within the 2012 Department budget.
Recommendation:1. To Approve an operating budget of $49,869.00 for the
Recreation, Parks and Facilities Department to manage the
operations of The Patch on an interim basis through the remaining
calendar year.
Funds are Available
in the Following
Accounts:
TBD
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Augusta Golf Course
10/01/12 - 12/31/12
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
A B C
Object Description Budget
5111110 Permanent Full-Time S&W Regular 13,277.00
5111210 Permanent Part-Time S&W Regular 9,792.00
5113110 Permanent Full-Time S&W Overtime 2,500.00
5222419 Other Lawn Care/Pesticides 0.00
5223112 R&M Equipment 750.00
5224213 Golf Carts/Equipment Rental 7,200.00
5232110 Telephone 850.00
5223119 Other Advertising 0.00
5236131 Credit Card Service Charge 0.00
5311110 General Supplies and Materials 1,000.00
5311111 General Office Supplies 0.00
5311112 Cleaning Supplies 150.00
5311113 Ground Supplies/Garbage Bags 150.00
5311311 Fertilizer 0.00
5311911 Soil&Sand 0.00
5311917 Range Supplies 0.00
5312110 Water&Sewerage 1,200.00
5312310 Electricity 7,500.00
5312710 Gasoline 3,000.00
5313110 Food 500.00
5319120 R&M Building 0.00
5319130 R&M Equipment 2,000.00
5319140 R&M Vehicles 0.00
5319150 R&M Grounds 0.00
49,869.00
Attachment number 1 \nPage 1 of 1
Item # 9
Commission Meeting Agenda
11/8/2012 5:00 PM
Augusta Public Transit - Highway 56 Project
Department:Augusta Public Transit
Caption:Motion to approve the full service project management and
support of HEERY for Augusta Public Transit’s RFP-11-138
Architectural and Engineering Design for a Transit Operation and
Maintenance Facility for Augusta, Georgia. (Approved by Public
Services Committee October 29, 2012)
Background:Augusta Public Transit will be moving to 2950 Mike Padgett
Highway. This item will be 80% federally funded and 20%
locally funded. Due to the Federal Transit Administration (FTA)
requirements such as Independent cost estimate, and
constructability reviews in Circular 5010.1D Grant Management
Requirements, Circular 4220.1F Third Party Contracting
Guidance and the Master Agreement, we must have a project
manager to follow the project from beginning to end and Transit
does not have a construction manager. HEERY has also assisted
in project management for the Athens, Transit facility, which
gives them some experience with Transit projects.
Analysis:The approval of this request will allow Augusta Public Transit to
move along in making the necessary renovations to the
Administration and Maintenance facilities with the oversight
required.
Financial Impact:This item will be 80% federally funded and 20% locally funded.
Alternatives:If the project management team is not approved, it will delay the
progress of the project.
Recommendation:Approve the request for the project manager from HEERY, so that
Transit can move forward with the project.
Funds are Available
in the Following
Accounts:
2013 Budget
Cover Memo
Item # 10
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Commission Meeting Agenda
11/8/2012 5:00 PM
Authorization for Construction Manager to proceed with contract award of bid package #1 (Cooling
Tower & Boilers) for the Augusta Municipal Building renovations and modernization
Department:Recreation, Parks and Facilities
Caption:Motion to provide authorization to Turner Construction Company
to award Bid Package #1, in the amount of $206,131.00, which
provides the Cooling Tower and Boiler for the Augusta, Georgia
Municipal Building Renovations and Modernization. (Approved
by Public Services Committee October 29, 2012)
Background:Turner Construction Company was selected under RFQ 10-195 as the
Construction Manager at Risk for the Augusta, Georgia Municipal
Building Renovations and Modernization. The Design team, led by
Virgo Gambill Architects, completed the first bid package, and bids
were accepted and reviewed by Turner Construction Company, Virgo
Gambill Architects, and the CIPM.
Analysis:The following are the lowest responsive, responsible bidders, as
determined by Turner Construction Company to perform the
work. The Subcontractors, pursuant to Exhibit G-1, are as follows:
J.W. McKinnie (Evapco) – Cooling Tower JMP (Lochinvar) –
Electric Boilers The Scope of Work includes furnishing the
Cooling Tower and Boilers, and is within the budgeted amount
that was estimated for this phase of the work. Turner Construction
Company, in conjunction with the design and program
management team, will provide oversight during this and
subsequent phases of the project. Proceeding with this work now
will allow construction to proceed in an expedited fashion, leading
to quicker completion of the Municipal Building Renovations and
Modernization. This activity needs to be completed prior to the
start of the demolition. Turner Construction Company has
included the bid summary and bid proposals as back-up to support
this.
Financial Impact:The amount for Bid Package #1 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and
approved in the First Quarter of 2013. The total GMP is currently
budgeted to not exceed $17,216,385.00.
Cover Memo
Item # 11
Alternatives:Wait until the Guaranteed Maximum Price is established in the
First Quarter of 2013 which will generate the following impacts: •
Increased Hoisting Costs for Loading Boilers into Basement •
Delayed Productivity with Mechanical Contractor • Making
Cooling Tower change-over in Summer months • Increased
Subcontractor & Vendor Fees
Recommendation:Provide authorization to Turner Construction Company to award
Bid Package #1, thus facilitating the start of the construction for
the Municipal Building Renovations and Modernization
Funds are Available
in the Following
Accounts:
Augusta, Georgia Municipal Building Renovations and
Modernization: GL –328-05-1120/5413120; JL
212055101/5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Attachment number 1 \nPage 2 of 6
Item # 11
Attachment number 1 \nPage 3 of 6
Item # 11
Attachment number 1 \nPage 4 of 6
Item # 11
Attachment number 1 \nPage 5 of 6
Item # 11
Attachment number 1 \nPage 6 of 6
Item # 11
Commission Meeting Agenda
11/8/2012 5:00 PM
Diamond Lakes Regional Park Basketball Site Improvements
Department:Recreation, Parks and Facilities
Caption:Motion to approve Change Order #1 to Blair Construction, Inc. in
the amount of $80,102.30 for the outdoor basketball complex at
Diamond Lakes Regional Park. (Approved by Public Services
Committee October 29, 2012)
Background:The Augusta Commission approved a construction contract in the
amount of $342,425.92 for the construction of a new outdoor
basketball complex at Diamond Lakes Regional Park.
Analysis:During initial grading of the site, unsuitable soils were identified
and work halted while options were investigated. Because of the
large amount of subsurface debris that would have required
removal, our engineers found it to be more cost effective to raise
the grades on the site which resulted in less new fill material
required. In addition, the owner has requested additional court
surface markings and the addition of an electric panel and conduit
for future lighting.
Financial Impact:Total cost of Change Order #1 is $80,102.30 and priced as
follows: 1. Revise grades, remove debris and fill - $54,810.00. 2.
Court surface marking changes to make courts muti-functional;
$5,610.00. 3. Additional electrical infrastructure for future
lighting; $19,682.30
Alternatives:1. To Approve Change Order #1 with Blair Construction in the
amount of $80,102.30. 2. Move No Action, thus delaying the
project.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
328061110 - 211066401
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Cranston Engineering Group, P.C.
Augusta, Georgia
Order No. 1 CONTRACT CHANGE ORDER DATE October 15. 2012
CONTRACT FOR Diamond Lakes Basketball Facility
OWNER Augusta, Georgia Commission (Recreation, Parks & Facilities Department)
TO Blair Construction, Inc.
(Contractor)
You are hereby requested to comply with the following changes from the contract plans and specifications:
Description of Changes
(Supplemental Plans and Specifications Attached) X Yes No
DECREASE
in Contract Price
INCREASE
in Contract Price
Revise grades to match new plan grades and remove concrete to
1.6’, placing concrete in slope on south end of courts (fill area) and
import additional fill required. Includes sidewalk changes as
shown on the revised plans.
$54,810.00
Change court surface (including markings)from Basketball only to
Basketball and Volleyball
$5,610.00
Add electrical panel and conduit for future lighting. The lights for
this project have direct buried poles. Therefore no bases would be
installed.
$19,682.30
TOTALS $0.00 $80,102.30
NET CHANGE IN CONTRACT PRICE $80,102.30
JUSTIFICATION:
Subsurface debris (large pieces of concrete) required removal of a large amount of material. By raising the site the cost of the
removal is significantly less.
The client requested the court surface marking changes and wanted the electrical ready in the event lights are installed later.
The amount of the Contract will be Increased By The Sum Of:Eighty Thousand One Hundred two and 30/100
Dollars ( $80,102.30 )
The Contract Total Including this and previous Change Orders Will Be: Four Hundred Twenty Two Thousand Five
Hundred Twenty Eight and 22/100
Dollars ( $422,528.22 )
The Contract Period Provided for Completion Will Be Increased 116 Days.
This Document will become a supplement to the contract price and all provisions will apply hereto.
Recommended by: Cranston Engineering Group, P.C. Engineer
Approved by: Owner
By: Title: Date:
Attest: Title: (Seal):
Accepted by:
By: Title: Date:
Attest: Title: (Seal):
Attachment number 1 \nPage 1 of 1
Item # 12
Commission Meeting Agenda
11/8/2012 5:00 PM
Grant Award to Richmond County State Court Accountability Court
Department:Clerk of Commission
Caption:Motion to approve acceptance of grant award to the Richmond
County State Court Accountability Court Programs in the amount
of $26,200 for the period of 10/1/12 - 9/30/13. (Approved by
Public Safety Committee October 29, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 3
Item # 13
Attachment number 1 \nPage 2 of 3
Item # 13
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Item # 13
Commission Meeting Agenda
11/8/2012 5:00 PM
Motion to appoint an ad hoc traffic committee to study streets and corridors where the use of Light
Transportation Vehicles, such as golf carts, would be safe and feasible.
Department:Commissioner Bowles
Caption:Motion to appoint an ad hoc traffic committee to study the most
likely streets and corridors where the use of Light Transportation
Vehicles (LTVs), such as golf carts, would be reasonably safe to
operate (provided adequate signage and separate lanes where
appropriate) and where using them would be consistent with the
traffic and planning needs. The ad hoc committee will be
comprised of Traffic Engineer (or representative), Administrator
(or representative), Sheriff (or representative), Director of
Planning and Development (or representative), General Counsel
(or representative), representative from the Convention & Visitors
Bureau, E-Z-Go Company, Greenway Alliance, a student from a
local university and a handicapped person from Richmond
County. (Approved by Public Safety Committee October 29,
2012)
Background:Augusta, Georgia is the golf cart capital of the world. Yet the
Augusta, GA. Code currently only designates a small number of
public streets where the use of low speed vehicles, such as golf
carts, are allowed. See Sec. 3-5-86. Designating an ad hoc
committee to further study what additional streets may be feasible
for such purposes is a good first step towards evaluating what
Code changes are needed to expand the safe use of LTVs in
Augusta, Georgia.
Analysis:See attached Memorandum and draft ordinance.
Financial Impact:N/A.
Alternatives:Decline consideration of additional streets designated for Light
Transportation Vehicle use at this time.
Recommendation:Approve.
Cover Memo
Item # 14
Funds are Available
in the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Page 1 of 6
Fred L. Somers, Jr.,
P.C.
MEMORANDUM
TO: Andrew G. Mackenzie, Esq., General Counsel
Augusta-Richmond County, Georgia
FROM: Fred L. Somers, Jr., Esq., General Counsel
International Light Vehicles Association, Inc. (“ILTVA”)
RE: Proposed PTV, Golf Car and LSV (collectively “Light Transportation
Vehicles” or “LTVs”) Ordinance for Augusta-Richmond County, Georgia (“ARC”)
OUR FILE NO. 4786.201203
DATE: 08/28/12
CC: ILTVA Board of Directors
------------------------------------------------------------------------------------------------------------
Andrew:
The following preliminary matters are addressed to give background respecting the attached draft LTV ordinance that hopefully addresses the expectations of the ARC
Commission.
1. Introduction. Much of the material which follows is compiled from materials we have
been collecting and addressing for a number of years. Sources include without limitation, the model legislation promulgated by ILTVA to be found at www.iltva.org; Georgia S.B.
240 which ILTVA prepared, was sponsored by Sen. Jeff Mullis, Chair of the Ga. Senate Transportation Committee and adopted by the Georgia General Assembly in 2011; and
numerous RSS feeds and ordinances from other states which we continuously monitor respecting LTVs. See, e.g., http://www.iltva.org/Local-Legislation.aspx (lower left hand
column).
ILTVA is comprised of original equipment manufacturers, (“OEMs”), suppliers and others
involved in the manufacture, distribution and deployment of LTVs. ILTVA’s vision statement as contained in its bylaws is “[to be] the world’s leading association and
advocate for safe and increased use of on and off-road LTVs.” Approximately 95% of all LTVs manufactured in the U.S. are made in Georgia and two of the primary ILTVA
members are domiciled within ARC and the adjacent Columbia County.
ILTVA is the American National Standards Institute (“ANSI”) accredited developer and sponsor of ANSI/ILTVA Z 130.1 Safety and Performance Specifications for Golf Cars;
and ANSI/ILTVA Z 135 Safety and Performance Specifications for Personal Transportation Vehicles (“PTVs”).
2. Sustainable and Affordable ARC Strategies
.01 Considerable public demand for low cost, private, environmentally friendly,
local self propelled vehicular transportation exists. As opposed to the higher priced
electric automobiles, lower speed LTVs present a readily and economically acceptable alternative to a second or third automobile for many families. LTVs have a fuel
Attachment number 1 \nPage 1 of 6
Item # 14
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equivalency of approximately 74 Miles per Gallon of Gasoline Equivalent (MPGe)1 resulting in reducing our dependence on fossil fuel. The cost of LTV life-cycle ownership
is 1/3 that of a fossil fuel vehicle2 resulting in increased disposable income.
.02 LTVs hold great potential in the area of parking. Because they are only a
fraction of the size of regular automobiles, LTVs effectively increase the available parking supply. However, LTVs also require low-speed street conditions as well.
.03 Studies elsewhere3 show three-quarters of workers drive to work alone in vehicles propelled by internal combustion engines. The contribution of these internal
combustion vehicles to air pollution is noticeable in the urban areas. These studies also demonstrate few employees commute by public transit, bicycling, or walking. By allowing
a wider use of LTVs than presently permitted, air pollution may be markedly reduced if a significant number of workers migrate to use of LTVs for commuting. Further potential
exists for reducing air pollution are the drivers who opt to use LTVs for short trips to retail outlets and recreational venues.
.04 At half to two-thirds the weight of a conventional automobile and with a speed
currently limited to 25 mph or less, the damage done by LTVs to ARC roads will be noticeably less.4
3. Questions To Consider.
.01 Will residents regularly drive LTVs on ARC city, suburban and exurban streets?
It is submitted that only if drivers feel safe in operating the smaller profile LTVs on
these streets will they undertake to purchase and use LTVs for everyday transportation. The safety concern means (i) providing some separation of LTV traffic
from automobile and other larger vehicles by providing lanes dedicated to LTV use where appropriate; (ii) only allowing LTVs to operate on streets providing for speed
limits of not more than 25 mph; (iii) requiring certain rules of the road to be strictly enforced and monitored to ensure the rules are followed: and (iv) publicizing the rules
and areas where LTVs may operate by signage and public education. Also, it is important for safety that all operators of LTVs be licensed motor vehicle operators
and that the required accessories are permanently affixed to the LTVs.
.02 Will the traffic and law enforcement officers support a program requiring
some additional vigilance on their part to monitor and enforce the program rules?
We have observed in some localities, the local law enforcement authorities have
been most supportive, in others less so, and in a few jurisdictions, hostile to the concept of LTV traffic on local streets. There has to be a “buy in” by the ARC traffic
and law enforcement personnel to make the program work effectively and safely. One way to encourage law enforcement to “buy into” the program is to furnish traffic police
with LTVs for their use in fulfilling their oversight responsibility.
Compared to motorcycles, bicycles and motor scooters, the safety record of LTVs is
measurably and measurably better.5 Compared to motor vehicles (does not include
1 See https://www.fueleconomy.gov/feg/evsbs.shtml#small-cars.
2 See www.fs.fed.us/sustainableoperations/documents/e-ride.ppt.
3 See, e.g., www.SouthBayCities.org.
4 See http://evworld.com/library/NEV_Costs.pdf.
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LTVs other than low speed vehicles as defined in FMVSS 500), more than 2.3 million adult drivers and passengers were treated in emergency departments as the result of
being injured in motor vehicle crashes in 2009.6
.03 Will LTVs usage produce significant economic benefits?
In paragraphs 2.01 and 2.03, we cite several presumably reliable sources to show it is significantly less expensive for vehicle operators and owners to use LTVs rather
than gasoline or diesel powered automobiles or larger fossil fuel driven vehicles for their daily local transportation needs. The passage of a broader LTV ordinance than
presently exists in ARC would allow the introduction of an intermediate class of vehicle with lower acquisition, operation and maintenance costs than the current
choice of vehicle options, especially if these vehicles are electrically-powered.
Most electric powered LTVs have a driving range of about 30 miles. Assume that it takes 200 watts hours of electric power per mile of operation, that means every kilowatt hour of electricity you put into the vehicle's battery is the equivalent of 5 miles of travel. So, to drive 30 miles would require 6kWh of electric power. Assume
the owner pays an average of around 7¢ a kilowatt hour. To fully charge the battery in a electric LTV would cost the equivalent of 42¢. If the owner’s gasoline car gets 30
miles per gallon, how much would the owner have to pay to drive the same distance? Depending on the local service station used, the owner would pay approximately
$3.47.7 That's more than $3 a gallon difference.8
The initial purchase cost of a LTV is significantly lower than the higher priced electric
powered hybrid automobile. Edmunds Car Finder reports 15 hybrid autos available in a price range of $15,000 to $25,000; 21 hybrid autos available in a price range of
$25,000-$35,000; and 32 hybrid autos available in price ranges from $35,000 to over $85,000.9 In contrast, one recent survey shows the price range for a new golf cart to
be from $4,700 to $15,000 with the average golf cart - electric, with a top and
5 CPSC's National Electronic Injury Surveillance System (NEISS) collects current injury data associated with consumer products from U.S. hospital emergency departments across the country.
Consisting of
a national probability sample of hospitals of differing sizes and locations, NEISS provides national estimates of the number and types of consumer product-related injuries. NEISS Data Highlights – 2010 Estimated Number of Injuries and Estimated Rate of Product-Related Injuries per 100,000
Population in the United States and Territories (listed in italic) that were treated in Hospital Emergency Departments* treated in Hospital Emergency Departments*. Bicycles are shown to be
involved in 541,746 injuries; ATVs, mopeds and minibikes involved in 230,666 injuries. See http://www.cpsc.gov/neiss/2010highlights.pdf. LTVs in the form of golf cars show a favorable comparison with the foregoing vehicles. According to the Consumer Products Safety Commission
(CPSC), there are approximately 15,000 golf car related injuries requiring emergency room treatment in the US each year. http://technology-assoc.com/articles/golf-cart-hazards.html. Moreover, if the number of LTV related injuries (includes golf carts, utility vehicles and motorized
vehicles not otherwise classified) are limited to on street or highway incidents, the estimated number of LTV related injuries approximated only 1,753 in 2010. There were no estimates for 2009 or 2011 the actual recorded number of LTV related injury incidents in those years being less than in
2010. NEISS Query Results for Codes 5044, 1213 and 1744 – Locale 4 Street or Highway. See http://www.cpsc.gov/library/neiss.html.
6 http://www.cdc.gov/motorvehiclesafety/index.html.
7 See http://www.georgiagasprices.com/Augusta/index.aspx
8 http://evworld.com/library/NEV_Costs.pdf 9 http://www.edmunds.com/hybrid/?mktcat=hybrid-
compare&kw=hybrid+car+comparison&mktid=ga30221603.
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windshield, priced at between $5,000 and $7,000.10 LSVs and other LTVs provided with lights and other accessories required under Georgia law11 for operation on
streets may cost in excess of $7,000 up to $10,500.12
.04 Will LTVs usage produce significant environmental benefits for ARC
citizens?
The Augusta Chronicle reported in 2010 “Augusta is among the 25 worst cities for a certain type of air pollution even as other Georgia cities have improved, according to
a report from the American Lung Association released today. Although Augusta slid just under one standard from the Environmental Protection Agency, there is strong
consensus that standard should be set much lower.”13
In the association's "State of the Air 2010" report, the Augusta area's particle pollution is "just under a level that has been recognized by the courts and lots of
scientific groups as being unhealthy," said Janice E. Nolen, the assistant vice president for national policy and advocacy for the lung association. . . . Augusta was
23rd on the list of cities with the worst long-term levels of particle pollution. Yet its 14.8 micrograms per cubic meter was just under the EPA's threshold of 15 per cubic
meter. . . .14
However, the Chronicle reported recently that:
Stricter air quality standards proposed Friday for fine particle pollution are unlikely to jeopardize Augusta’s compliance with the U.S. Clean Air Act.
The Environmental Protection Agency’s plan is aimed at further reducing particle pollution, including soot, that can penetrate into lungs and contribute to heart attacks,
strokes and acute bronchitis, in addition to aggravated asthma among children.
Under the agency’s existing rule, adopted in 1997, particle pollution is limited to 15 micrograms per cubic meter on an annual average. The new standard would be set
between 12 and 13 micrograms per cubic meter.
Augusta-Richmond County Planning Director Paul DeCamp, who is also a member of
the CSRA Air Quality Alliance, said recent averages in this area already meet the new standard, thanks to pollution-reduction efforts already in place.
“In looking at our records, it doesn’t seem to indicate the proposed change in the
standards would result in a non-attainment designation for our area,” he said.
According to Georgia Environmental Protection Division monitors, particulate levels in
Augusta averaged slightly above 15 micrograms per cubic meter from 2003 to 2007 but have declined each year since to about 12 micrograms per cubic meter.
Efforts that have reduced local pollution include a May-to-October ban on outdoor burning.
Levels of another key pollutant – ground level ozone, which causes smog – have also
declined in recent years.
The federal ozone standard of 75 parts per billion over an eight-hour average is close
to being tightened to 70 parts per billion.
Although both Richmond and Columbia counties have flirted with non-attainment in past years, the downward trend in ozone levels has yielded 2011 levels of 70 parts
per billion in Augusta and 67 parts per billion in Evans. Aiken County monitors in
Trenton and Jackson yielded levels of 67 and 63 parts per billion, respectively.
10 http://www.buyerzone.com/residential/golf-cars/ar-prices-golf-carts/#prices2.
11 S.B. 240. See http://www.legis.ga.gov/legislation/en-US/Display/20112012/SB/240.
12 See e.g., http://www.roadratmotors.com/street-legal-golf-carts.
13 http://chronicle.augusta.com/news/health/2010-04-28/pollution-lands-augusta-area-air-report.
14 Id.
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We conclude the ARC has been doing an effective job in keeping the ARC from
falling into the non-attainment category. However, to continue to improve its air pollution indices, it behooves ARC to continue to focus on pollution sources, the foremost one being fossil fuel vehicular traffic. Achieving replacement of fossil fuel vehicular miles driven by electric powered LTVs, is a proven method to realize this
replacement.
.05 Is large scale deployment of LTVs feasible?
The answer to this question depends upon what is considered “large scale” and over
what period of time? Assuming sufficient encouragement and safety rules are established to yield confidence in the consumer that ARC is genuinely interested in
promoting the safe and meaningful access to a significant number of streets or corridors for the use of LTVs, it is submitted that over a period of five to ten years, several thousands of LTVs could eventually be replacing automobiles for short commutes and errands if the existing ordinance is broadened to allow the use of
LTVs on a wider scale. For example, set aside exclusive parking for LTVs has been demonstrated to encourage the use of LTVs.
.06 What specific provisions of a new ordinance enabling the wider use of LTVs on ARC streets will be necessary?
• A policy statement
• Definitions
• A significant increase in the number of public roads designated for LTV
operation over the few presently allowed
• Limitations and Safety Criteria
• Rules of the Road
• Registration, Proof of Insurance and Permit Process
• Enforcement of GCV transportation plan
• Exceptions
• Process for identifying and providing for additional roadways and corridors where LTVs may be allowed after ordinance is adopted
4. Time Table
You have indicated a need to have a draft ordinance for review this Fall and adopted
prior to calendar year end. The attached draft ordinance is for your review and consideration. After you have reviewed the draft we are available on reasonable
notice to assist you in whatever presentation may be required to help the Commission get comfortable with the proposed ordinance and to respond to comments, questions
or requests for changes.
In the interim, we recommend you request the Commission to appoint an ad hoc
traffic committee to study the most likely streets and corridors where the use of LTVs would be deemed reasonably safe provided adequate signage and separate lanes
where appropriate could be implemented. Presumably, the ad hoc committee would include one or more members of your staff and the Traffic Engineering Division Staff.
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Among other details to be considered by the ad hoc committee would be to provide licensees with a map identifying where LTV use is permitted and prohibited;
addressing parking of LTVs, initially without parking fees; and consideration of and recommendation respecting battery charging stations.
Once the ad hoc committee reports its findings, the Traffic Engineering Division Staff or other appropriate ARC staff will need to calculate the cost of funding the signage,
lane markers, publicity and other related matters. The funding costs then become a matter for the Commission to budget into its 2013 and subsequent year budgets.
We thank you for this opportunity to be of service to the citizens of ARC.
fls
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ILTVA/Augusta Ordinance/Memorandum.to.A.Mackenzie.082812.docx
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ORDINANCE NO. ________
AN ORDINANCE ADDING NEW DEFINITIONS TO SECTION 3-5-1 OF CHAPTER 5
MOTOR VEHICLES AND TRAFFIC; AND ADDING A NEW SECTION 3-5-86.
Operating a Light Transportation Vehicle on a public street, road or highway;
and deleting in its entirety the previously existing Section 3-5-86 entitled
Operating a Motorized Cart on a public street, road or highway.
Sec. 3-5-1 Definitions of Words and Phrases.
The following definitions are added to Section 3-5-1:
(b)(49)1 Light Transportation Vehicle. The following motor vehicles comprise the
classification of Light Transportation Vehicle: Motorized Carts, Personal
Transportation Vehicles; Light Utility Vehicles; and Low Speed Vehicles.
(b)(50) Personal Transportation Vehicle. Personal transportation vehicle or PTV
means any motor vehicle: with a minimum of four wheels; Capable of a maximum
level ground speed of less than 20 miles per hour; with a maximum gross vehicle
unladen or empty weight of 1,375 pounds; and capable of transporting not more than
eight persons.2
(b)(51) Light Utility Vehicle. A Light Utility Vehicle is any self-propelled, operator-
controlled, off-road vehicle 72 inches or less in overall width, exclusive of added
accessories and attachments, operable on three or more wheels, primarily intended
to transport material loads or people, with a gross vehicle weight of 5,500 pounds or
less, and a maximum average speed less than 25 miles per hour.3
(b)(52) Low Speed Vehicle. A low-speed vehicle (LSV) is any four-wheeled electric
vehicle whose top speed attainable in one mile is greater than 20 miles per hour but
not greater than 25 miles per hour on a paved level surface and which is
1 Consideration should be given to re-ordering the existing numbering of the definitions under Code § 3-5-1 to place them in alphabetical sequence. 2 Source: Ga. S.B. 240. Note: The terms “Motorized Carts” and PTVs are substantially identical excepting only that PTVs allow for a slighter higher weight. All Motorized Carts are by definition also PTVs. All PTVs
(excepting only those exceeding 1300 lbs) are Motorized Carts. Thus, until the Georgia Motor Vehicle Code is revised to eliminate the existing redundancy, there exists the necessity to reference both types of
vehicles. 3 Source: SAE J2258 Light Utility Vehicle Safety and Performance Standard. For purposes of the
proposed Code, Light Utility Vehicles should be considered Low Speed Vehicles respecting the equipment required.
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manufactured in compliance with those federal motor vehicle safety standards for
low-speed vehicles set forth in 49 C.F.R. Section 571.500 and in effect on January 1,
2001.4
(b)(53) Operate. Operate means to ride in or on, and control the operation of a
vehicle.
(b)(54) Operator. Operator means every person who operates, or is in actual
physical control of a vehicle.5
(b) (56) Public Property. Public property means property that may be used by the
public, subject to reasonable regulation by the Augusta-Richmond County
Commission. Such property includes city and county streets, sidewalks, city and
county parks, and city and county parking lots.
(b)(55) Controlled Operating Environment. Controlled Operating Environment means
(i) public property under the jurisdiction of the Augusta-Richmond County
Commission designated by it for LTV use, and the privately owned land of any owner
that consents to the Augusta-Richmond County Commission having jurisdiction to
regulate the operation of LTVs on private property; and (ii) areas in which the posted
speed for the road surface on which the LTVs operate does not exceed 25 mph.
Section 3-5-86 entitled Operating a Light Transportation Vehicle (LTV) on a
public street, road or highway.
(a) Purpose and Intent.
The purpose of this Section is to provide reasonable regulations for the use of LTVs
on public property in the city. This chapter is not intended to allow what the Georgia
state statutes prohibit nor to prohibit what the state statutes allow. It is intended to
provide for public safety and prevent public nuisance.
(b) Scope. It shall be unlawful for a person to operate any Light Transportation
Vehicle (LTV) upon a street, road, or public highway in Augusta Richmond County,
4 Source: O.C.G.A. § 40-1-1(25.1).
5 Consideration should be given to deleting the existing definition of (b)(9)“driver” as the term “Operator” is
more inclusive and consistent with existing ANSI golf car and PTV vehicle standards. However, we note the existing definition of “driver” is the same as the definition to be found in O.C.G.A. §40-1-1(14).
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except as specifically provided herein. Further, no person shall operate any LTV on
private property without the permission of the owner of such private property.
(c) Designation of public roads of Augusta Richmond County for LTV
operation; posting of signs.
(1) Pursuant to Section 40-6-331 and 40-6-360 of the Official Code of
Georgia, the Augusta Richmond County Commission may authorize by ordinance,
the operation of LTVs on designated public roads (Controlled Operating
Environments) within the jurisdiction of Augusta Richmond County after (i)
considering the speed, volume, and character of motor vehicle traffic using public
roads, and (ii) determining that LTV operation on particular roads is compatible with
state and local transportation plans and consistent with the state of Georgia’s
statewide pedestrian policy. No public road of Augusta Richmond County shall be
designated for use by LTVs if LTV operation will impede the safe and efficient flow of
motor vehicle traffic, or if the road's posted speed limit is greater than twenty-five
(25) miles per hour.
(2) All requests made to have specific roads designated for LTV use shall
be directed to the Traffic Engineering Division.
(3) Any public road of Augusta Richmond County designated for LTV
operations shall be posted with signs indicating this designation.6
(4) Maps that clearly indicate locations of Controlled Operating
Environments should be posted on Augusta Richmond County’s web site
[http://www.augustaga.gov] and be distributed or made available in printed form to all
known users.
(d) Limitations and Safety Criteria.
LTV operation on designated public roads of Augusta Richmond County shall be in
accordance with the following limitations:
6 O.C.G.A.§ 40-6-331(c) Ordinances establishing operating standards shall not be effective unless
appropriate signs giving notice are posted along the public streets affected.
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(1) No person shall operate a LTV on a public road of Augusta Richmond
County unless that road is designated for LTV operation and is posted with the
required sign(s).
(2) LTVs may only be driven on roads designated on a map maintained by
the Augusta Richmond County’s Traffic Engineering Division. The map shall also be
posted on the Augusta Richmond County website, distributed to LTV registrants and
made available in print form, to all known users. The Augusta Richmond County
Commission will periodically review the map. Citizens may request the addition of
specific roads to the map. The Augusta Richmond County’s Traffic Engineering
Division will review the request and recommend to the Commission whether to add
roads based on an assessment of traffic volume, topography, intersections and other
relevant public safety variables.
(3) No LTV shall be driven across any road at an intersection where the
road being crossed has a posted speed limit of more than thirty-five (35) miles per
hour.7 Any crossing should be conspicuously marked by signage and apparent to
oncoming motor vehicles.
(4) The maximum occupancy of a LTV traveling on roads will be one
person per designated seat.
(5) The use or consumption of alcoholic beverages or other mind altering
substances while operating or occupying a LTV on public roads is prohibited.
(6) No person shall operate any LTV on any designated public road of
Augusta Richmond County unless the person possesses a valid driver's license.
(7) LTV operators shall maintain their LTVs in a safe condition and ensure
that an unobstructed view to the rear is maintained at all times the LTV is in
operation on public roads.
7 O.C.G.A. § 40-6-331(d)(1) Motorized carts may cross streets and highways that are part of the state highway system only at crossings or intersections designated for that purpose by the Department of
Transportation.
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(8) Every person operating a LTV on a public roadway has the rights and
duties applicable to the driver or operator of any other vehicle under the provisions of
Chapters 58 and 69 of Title 40 of the Official Code of Georgia, as applicable.
(9) No LTV may be operated at a rate of speed greater than reasonable or
proper under all surrounding circumstances, but in no event at a speed greater than
20 miles per hour unless the vehicle is a low speed vehicle complying with FMVSS
500 in which case it may not be operated at a speed greater than 25 miles per hour.
(10) No LTV shall operate on a public roadway except between the hours of
30 minutes following sunrise and 30 minutes prior to sunset, except as otherwise
provided herein.10 Notwithstanding the foregoing, low speed vehicles may operate on
public roads at any time.11
(e) Rules of the Road.
(1) All LTVs are entitled to full use of a lane, and no motor vehicle shall be driven in such a manner as to deprive any LTV of the full use of a
lane.
(2) The operator of a LTV shall not overtake and pass in the same lane
occupied by the vehicle being overtaken.
(3) No person shall operate a LTV between lanes of traffic or between
adjacent lines or rows of vehicles.
(4) LTVs shall not be operated two or more abreast in a single lane.
8 Chapter 5 deals with Drivers Licenses. 9 Chapter 6 addresses Uniform Rules of the Road. 10 O.C.G.A. § 40-6-330. Hours Of Operation. Motorized carts may be operated on streets only during daylight hours unless they comply with the equipment regulations promulgated by the commissioner of
public safety." There presently do not exist any equipment regulations so promulgated. S.B. 240 signed by the Governor is intended to furnish the equipment required. However, the most conservative approach
would be that until O.C.G.A. § 40-6-330 is amended to substitute the equipment specified in S.B. 240, the most conservative approach is limiting operation of LTVs to daytime use. However, if the ARC General
Counsel opines that S.B. 240 being of a higher legislative order than any putative regulation not yet in being and that all Motorized Carts as defined in the Georgia Code constitute PTVs, then the ARC may
decide to allow use of LTVs during non-daytime hours. 11 O.C.G.A. § 40-6-360. Every person operating a low-speed vehicle shall be granted all the rights and shall be subject to all the duties applicable to the driver of any other vehicle under this chapter except as
to special regulations in this part and except as to those provisions of this chapter which by their nature can have no application.
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(f) Equipment. LTVs shall be equipped at a minimum with what is required under
O.C.G.A. § 40-1-1(43.1), i.e., (1) A braking system sufficient for the weight and
passenger capacity of the vehicle, including a parking brake; (2) A reverse warning
device functional at all times when the directional control is in the reverse position;
(3) A main power switch. When the switch is in the 'off' position, or the key or other
device that activates the switch is removed, the motive power circuit shall be
inoperative. If the switch uses a key, it shall be removable only in the 'off' position;
(4) Head lamps; (5) Reflex reflectors; (6) Tail lamps; (7) A horn; (8) A rearview
mirror; (9) Safety warning labels; and (10) Hip restraints and hand holds. If the LTV
is a Low Speed Vehicle it shall also be manufactured in compliance with those
federal motor vehicle safety standards for low-speed vehicles set forth in 49 C.F.R.
Section 571.500 and in effect on January 1, 2001 including without limitation the
required equipment and performance limit specified in S5(a) of Section 571.500
under the specified test conditions.12
(g) Registration, Proof of Insurance and Permit Process.
(1) A fee of $15.0013 to register a LTV for use on public roads will be charged
by the Augusta Richmond County Sheriff’s Office to cover the costs of implementing
and maintaining this Ordinance. LTV owners must complete the permit registration
form provided for the foregoing purpose. A granted permit will be valid for a period
up to one (1) year. A permit may be revoked for a violation of any provision of this
ordinance. The Sheriff’s Office will issue visible proof of compliance, (certification
decal), that must be attached to the driver's side of the LTV. The certification decal
shall remain permanently with the vehicle unless the vehicle is sold or the decal is
destroyed. The completed forms will be maintained by the Sheriff’s Office.
Registration shall be denied vehicles capable of seating more than eight persons.
(2) An education and information package describing the requirements of the
Augusta Richmond County LTV transportation program shall to be distributed with
the LTV registration decal.
12 See http://www.nhtsa.gov/cars/rules/rulings/lsv/lsv.html
13 $15.00 limitation presently imposed by O.C.G.A. § 40-6-331.
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(3) An LTV shall be insured as required by Georgia’s motor vehicle insurance
law, and the operator must carry proof of insurance when operating the LTV.
(h) Enforcement of LTV transportation plan; Sanctions.
The Augusta Richmond County Commission finds and determines that it shall
provide law enforcement for the GCV transportation plan and enforce the rules and
regulations of the Augusta Richmond County Municipal Code, and the Georgia Motor
Vehicles and Traffic Code. Any act constituting a violation of this Ordinance or a
failure to comply with any of its requirements shall subject the offender to a civil
penalty of one hundred dollars ($100.00), plus the court costs and attorneys’ fees
incurred by Augusta Richmond County. If the offender fails to pay the penalty within
ten (10) days of receiving final written notice of a violation, the penalty may be
recovered by the Sheriff’s Office in a civil action in the nature of a debt. Repeat
offenders may have the privileges granted by this Ordinance revoked.
(i) Exceptions.
The limitations set forth in subsection (d)(1) and (2) above shall not
apply to LTVs being operated as follows:
(1) To cross a road from one portion of a golf course to another portion thereof or to another adjacent golf course; or to travel between a person's home and golf course if (i) the trip would not be
longer than one mile in either direction; (ii) the speed limit on the road is
no more than twenty-five (25) miles per hour; and (iii crossing a road at
an intersection at crossings or intersections designated for that purpose by Augusta Richmond County where the road has a posted speed limit of not more than 35 miles per hour.
(2) To the extent necessary for Augusta Richmond County
employees and Augusta Richmond County contractors to fulfill a governmental purpose, or as otherwise authorized by Augusta Richmond County, provided the LTV is not operated on a public road of
Augusta Richmond County with a posted speed limit over thirty-five
(35) miles per hour;
(3) As necessary by employees of public or private institutions of higher education if operating on roads within the property limits of
such institutions, provided the LTV is being operated on roads with
speed limits of twenty-five (25) miles per hour or less.
j. City-County Operation.
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Augusta Richmond County is permitted to operate city-county owned LTVs for the
purposes of city-county maintenance, traffic enforcement or other city-county
business, on city-county streets as well as private property. Generally, these LTVs
shall be equipped with flashing yellow warning lights to the front and rear or a yellow
flashing light on top. The city shall be exempt from the permit requirements
contained in this ordinance.
k. Conflict with State Law
An ordinance adopted under this Section shall not conflict with or duplicate another
state law.
l. No Assumption of Liability. Nothing in this section shall be construed as an
assumption of liability by Augusta Richmond County for any injuries or death to
persons or property damage in connection with: 1) the operation of a LTV; 2) the
grant of an LTV permit; or 3) the failure by the City-County to revoke an LTV permit.
l. Effective Date.
This Ordinance shall become effective ____________.
ILTVA/Augusta Ordinance/Draft LTV Ordinance.082812
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Commission Meeting Agenda
11/8/2012 5:00 PM
Augusta Metro Chamber of Commerce Building
Department:Clerk of Commission
Caption:Motion to approve using the previously allocated $100,000 for
improving the old Augusta Metro Chamber of Commerce
Building on Broad Street. (Approved by Finance Committee
October 29, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Commission Meeting Agenda
11/8/2012 5:00 PM
GA MPO Conference Special Event
Department:
Caption:Motion to approve of budget increase to include revenue and
expenses for the GA MPO Conference to be held on November
29-30, 2012. (Approved by Finance Committee October 29,
2012)
Background: The Augusta Regional Transportation Study is hosting the
Georgia Metropolitan Planning Organization on November 29-30,
2012. This request is to increase the Planning & Development
budget by $10,000.
Analysis:
Financial Impact:The MPO will be collecting registration fees and sponsor funds to
help defray the cost of hosting the conference. Any funds accepted
over and above the cost of the conference are to be sent to the next
MPO to help defray the costs of their conference.
Alternatives:Approve or Deny the Planning & Development Department’s
request to accept revenue and expenses for the Conference.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
The funds will be collected from the conference registration fees
and sponsorships. Any expenses collected above revenues are
eligible for reimbursement through the GA Planning Grant. Any
revenues collected above expense are to be forwarded to the next
MPO to help defray expenses for the next MPO conference.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Commission Meeting Agenda
11/8/2012 5:00 PM
Increasing Expenditure Level
Department:Disadvantaged Business Enterprise Department
Caption:Motion to approve increasing the Disadvantaged Business
Enterprise Department expenditure level, funding source will be
provided by contributions from 5th Annual Business Expo
Platinum Sponsors. (Approved by Finance & Administrative
Services Committees October 29, 2012)
Background:The DBE Department will hosting the 5th Annual Business Expo
on November 14, 2012 at the Boathouse Center. This event is
designed to bring Augusta businesses and resources together
under one roof for an exciting day of education and networking.
The theme this year is "Opening the Door to Opportunity".
Research shows small businesses are the backbone of ARC's
economy. The EXPO has been designed to provide resources and
opportunities for entrepreneurs in every phase of a business
lifecycle: start-up, launch, growth and sustainability. The
department will provide lunch and educational informational
brochures to all attendees.
Analysis:The approval of this item will be a savings to the city due to using
funds being supplied by Platinum Sponsors.
Financial Impact:Increase department expenditure level to include estimated
$1,200.00 in contributions from Platinum Sponsors.
Alternatives:The department would use funds from 2012 budget wihch will
cause a decrease in those funds.
Recommendation:Approve increasing the DBE Department expenditure level,
funding source will be provided by contributions from the 5th
Annual Business Expo Platinum Sponsors.
Funds are Available
in the Following
Accounts:
101077110
Cover Memo
Item # 17
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Commission Meeting Agenda
11/8/2012 5:00 PM
Tax Allocation District 4
Department:
Caption:Discuss creation of Tax Allocation District 4. (No
recommendation from Finance Committee October 29, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
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Commission Meeting Agenda
11/8/2012 5:00 PM
TEE Center Contracts
Department:
Caption:Motion to approve TEE Center contracts (1) Amendment to
Leases and Construction, Operating,and Reciprocal Easement
Agreement (2) Agreement for Right of First Refusal (3)
Assignment of TEE Center Management Agreement (4)TEE
Center Catering Agreement (5) TEE Center Reciprocal Easement
Agreement (6) DEED. (Referred from October 16 Commission
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
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Commission Meeting Agenda
11/8/2012 5:00 PM
Workers' Compensation Fund 2012
Department:Finance/Risk Managment Division
Caption:Motion to approve transfer of funds to cover Worker’s
Compensation claims through the end of 2012. (Approved by
Finance Committee October 29, 2012)
Background:Due to a number of serious injuries occurring in several
departments during the last 3 years (vehicle/motorcycle
accidents, altercations, fire scene injuries, fatality, etc.) we
have seen a substantial increase in medical treatment cost and
indemnification expenditures.
Analysis:Workers' Compensation is a State mandated program so all
associated cost must be paid within a specific time frame.
Financial Impact:Estimated amount of funding necessary to finish out 2012
calendar year is $355,700.
Alternatives:No alternatives; the payment of claims is mandated by state law.
Recommendation:Approve requested transfer of funds in order to pay Worker’s
Compensation claims for the remainder of 2012.
Funds are Available
in the Following
Accounts:
621 162,600 Fund Balance 101 38,600 273 81,100 274 73,400
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Commission Meeting Agenda
11/8/2012 5:00 PM
Approve proposal from Cranston Engineering Group to accomplish various tasks to comply with terms
of the Federal Energy Regulatory Commission’s (FERC) license application relating to dam and dike
safety of the Augusta Canal
Department:Utilities
Caption:Motion to provide approval for Cranston Engineering Group to
perform several tasks relating to the Augusta Canal, license
requirements of the FERC and overall safety and security of the
Augusta Canal first level. (Approved by Engineering Services
Committee October 29, 2012)
Background:Augusta Utilities is currently a license applicant to the FERC for a license
covering operation of the first level of the Augusta Canal. FERC requires
a certified, independent consultant inspect every aspect of the project
every five years, known as a Part 12 D inspection. Thomas H.
Robertson, PE, of Cranston Engineering Group, is the only local person
certified by FERC to conduct Part 12 D inspections and prepare the
reports and recommendations for continued maintenance of the first
level canal. Mr. Robertson’s long association with the Augusta Canal
makes him best suited to perform these inspections. FERC also requires
that once a year, AUD hold a comprehensive emergency action plan
(EAP) training session for local emergency management agencies that
would be called on in the event of a canal emergency. Approval of this
proposal will allow Mr. Robertson to conduct the next Part 12 D
inspection and would ensure compliance with our EAP requirements
through the year 2013. A final piece of this proposal would task
Cranston Engineering with investigation of, and preparation of plans to
repair, two areas along the canal where our personnel have noted
potential issues that might become worse if left unattended.
Analysis:Approval of this proposal will allow Cranston Engineering Group
to continue to build on previously approved work on several key
aspects of helping AUD to maintain the first level of the Augusta
Canal. The first level, which begins at the headgates and continues
for 7 ½ miles to 13th Street is considered the most critical level of
the canal because it is the level AUD draws drinking water from
for our customers and it is also the level from which all other
canal users draw water for power generation. By approving this
proposal, you will take steps toward ensuring this historically
significant, yet still economically viable piece of the heart of
Cover Memo
Item # 21
Augusta remains intact and operating as designed.
Financial Impact:Funds for this work are available from AUD account 507043410-
5212115 / 80320115-5212115. The total amount of the proposal is
$317,195.00.
Alternatives:No alternatives are recommended.
Recommendation:We recommend approval of the Cranston Engineering Group
proposal in the amount of $317,195.00.
Funds are Available
in the Following
Accounts:
Funds are available from the following accounts: 507043410-
5212115 / 80320115-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Commission Meeting Agenda
11/8/2012 5:00 PM
GDOT Roadway Lighting Agreement - (SR 4)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve Roadway Lighting Agreement with the
Georgia Department of Transportation along State Route 4
between Government Road and Milledgeville Road as requested
by Traffic Engineering. (Approved by Engineering Services
Committee October 29, 2012)
Background: In Richmond County, Georgia State Route 4 is an urban principal
arterial roadway that essentially begins at the Savannah River (13th
Street Bridge) and runs southwest to the Jefferson County
line. Along its current alignment, SR 4 changes routes several times
from 13th Street to Walton Way to 15th Street to Martin Luther
King Jr. Boulevard to Milledgeville Road, and finally to Deans Bridge
Road.
Currently, there is a proposed project by the GDOT to widen SR 4
along its 15th Street/MLK/Milledgeville Road alignment, between
Government Road and Milledgeville Road and, in addition to
roadway and aesthetic improvements; the project includes
improvements to the street lighting system.
To that end, for GDOT projects that include street lighting, GDOT
will construct the system provided that the local government
enters into a Roadway Lighting Maintenance and Operation
Agreement.
Analysis:Agreement would allow the streetlight installation as part of the
project to move forward.
Financial Impact:Operational Costs: Current cost per year $17,750, Estimated
future Costs per year: Assuming a spacing of 70--1000w
Mongoose, $31,770 cost per year. This will increase operating
costs by approximalelty $14,100 per year.Cover Memo
Item # 22
Alternatives:1. Approve entering into a Roadway Lighting Agreement with the
Georgia Department of Transportation along SR 4 in conjunction
with the widening project. 2. Do not approve and beautification
project cannot proceed.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Street lights fund 276
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
1 of 5
AGREEMENT
BETWEEN
DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
AND
AUGUSTA, GEORGIA
This Agreement is made and entered into this _______ day of ___________________,
2012, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of
Georgia, hereinafter called the DEPARTMENT, and AUGUSTA, GEORGIA, acting by and through its
Augusta, Georgia Commission.
WHEREAS, Augusta, Georgia has represented to the DEPARTMENT a desire to obtain
Roadway Lighting along SR 4/15th Street from Milledgeville Road to Government Road, said Lighting
to be installed under STP00-0043-01(057) Richmond County P.I. No. 220680; and
WHEREAS, Augusta, Georgia has represented to the DEPARTMENT a desire to participate
in: 1) Providing the Energy and 2) the Operation and Maintenance of said lighting systems at the
aforesaid location, and the DEPARTMENT has relied upon such representation; and
Attachment number 1 \nPage 1 of 5
Item # 22
2 of 5
WHEREAS, the DEPARTMENT has indicated a willingness to fund the materials and
installation for the said lighting systems at the aforesaid locations, with funds of the
DEPARTMENT, funds apportioned to the DEPARTMENT by the Federal Highway Administration
under Title 23, United States Code, Section 104, or a combination of funds from any of the above
sources.
NOW, THEREFORE, in consideration of the mutual promises made and of the benefits to
flow from one to the other, the DEPARTMENT and Augusta, Georgia hereby agree each with the
other as follows:
1. The DEPARTMENT or its assigns shall cause the installation of all materials and
equipment necessary for Roadway Lighting along SR 4/15th Street from Milledgeville Road to
Government Road in Augusta, Georgia, said Lighting to be installed under STP00-0043-01(057)
Richmond County P.I. No. 220680, as shown on Attachment "A" attached hereto and made a part
hereof.
2. Upon completion of installation of said lighting system, and acceptance by the
DEPARTMENT, Augusta, Georgia shall assume full responsibility for the operation, the repair and
the maintenance of the entire lighting system, including but not limited to repairs of any damages,
replacement of lamps, ballasts, luminaires, lighting structures, associated equipment, conduit,
wiring and service equipment, and the requirements of the Georgia Utility Facility Protection Act.
Augusta, Georgia further agrees to provide and pay for all the energy required for the operation of
said lighting system.
Attachment number 1 \nPage 2 of 5
Item # 22
3 of 5
3. The DEPARTMENT shall retain ownership of all materials and various components of
the entire lighting system. Augusta, Georgia, in its operation and maintenance of the lighting
system, shall not in any way alter the type or location, or the design of any of the various
components which make up the entire lighting system without prior written approval from the
DEPARTMENT.
4. This Agreement is considered as continuing for a period of fifty (50) years from the date
of execution of this Agreement. The DEPARTMENT reserves the right to terminate this
Agreement, at any time for just cause, upon thirty (30) days written notice to Augusta, Georgia.
5. It is understood by Augusta, Georgia that the DEPARTMENT has relied upon Augusta,
Georgia’s representation of providing for the energy, maintenance, and operation and repair of the
lighting represented by this Agreement; therefore, if Augusta, Georgia elects to de-energize or
fails to properly maintain or to repair the lighting system during the term of this Agreement,
Augusta, Georgia shall reimburse the DEPARTMENT the materials cost for the lighting system. If
Augusta, Georgia elects to de-energize or fails to properly operate, to repair, or to maintain any
individual unit within the lighting system, Augusta, Georgia shall reimburse the DEPARTMENT for
the material cost for the individual unit which will include all costs for the pole, luminaires,
foundations, and associated wiring. The DEPARTMENT will provide Augusta, Georgia with a
statement of material costs upon completion of the installation.
The covenants herein contained shall, except as otherwise provided accrue to the benefit
of and be binding upon the successors and assigns of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement the
day and year first above written.
Attachment number 1 \nPage 3 of 5
Item # 22
4 of 5
RECOMMENDED: AUGUSTA, GEORGIA
BY: __________________________
MAYOR
(SEAL)
DEPARTMENT OF TRANSPORTATION _________________________
WITNESS
BY________________________________
Commissioner _________________________
Notary Public
(SEAL)
This Agreement approved by
Augusta, Georgia at a meeting held at
___________________________
this _____ day of _____________,
ATTEST: 2012.
___________________________________ _________________________
Treasurer Clerk of Commission
Attachment number 1 \nPage 4 of 5
Item # 22
5 of 5
Attachment “A”
N
Roadway Lighting
Project: STP00-0043-01(057)
Richmond County
P.I. No. 220680-
SR 4/15th Street from Milledgeville Road to Government Road
Attachment number 1 \nPage 5 of 5
Item # 22
Commission Meeting Agenda
11/8/2012 5:00 PM
MARVIN GRIFFIN ROAD IMPROVEMENTS - PHASE I
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to approve award of Construction Contract to MABUS
Brothers Construction Co., Inc. in the amount of $235,191.53 for
Marvin Griffin Road Improvement Project – PHASE I subject to
receipt of signed contracts and proper bonds. (Approved by
Engineering Services Committee October 29, 2012)
Background:The Augusta Engineering Department project consist of widening
Marvin Griffin Road from a 2-lane road to a 4-lane roadway with
curb and gutter, storm sewer system, and sidewalks. This is
divided into two phases. Phase I scope consist of clearing the
right-of-way and maintaining soil and erosion control measures
throughout the corridor. Phase I purpose is to allow utility
companies (e.g., electrical, gas, cable, etc.) to relocate their
facilities before commencing construction work on the corridor
(Phase II). The separation of the project into phases will help
reduce delays.
Analysis:ANALYSIS: Bids were received on September 4, 2012 with
Mabus Brothers Construction Co., Inc., being the low bidder. The
bid results are as follow: CONTRACTORS BASE BID MAINT.
COST TOTAL 1. Mabus Brothers Const. $220,191.53 $15,000.00
$235,191.53 2. Reeves Construction $267,711.00 $100,000.00
$367,711.00 3. Blair Construction, Inc. $219,839.28 $180,000.00
$399,839.28 4. Beams Contracting $407,689.15 $220,000.00
$527,689.15 Note: The total maintenance cost is based on a ten-
month period. It is the Engineering Department recommendation
to award this project to the low bidder Mabus Brothers
Construction Co, Inc. subject to receipt of proper bonds.
Financial Impact:Funds are available in the construction budget 323-041110-
5414110/296823603-5414110.
Alternatives:1) APPROVE AWARD OF CONSTRUCTION CONTRACT TO
MABUS BROTHERS CONSTRUCTION CO., INC. IN THE
AMOUNT OF $235,191.53 FOR MARVIN GRIFFIN ROAD
IMPROVEMENT PROJECT – PHASE I, SUBJECT TO
Cover Memo
Item # 23
RECEIPT OF SIGNED CONTRACTS AND PROPER BONDS.
2) Do not approve, and cancel project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 323-041110-5414110/296823603-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#323-041110-296823603. This CPB is to award
the Construction Contract to Mabus Brothers Construction in the amount of
$235,191.53 - Phase I, subject to reciept of signed contracts and proper bonds
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
3,503,230$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky, Butler & Phinzy Swamp 3,503,230$ 1st & 2nd 3,503,230$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
(S.R. 56 to S.R. 56 Spur)
for the AED.
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
Do not process until Commission approved; Contact Shelette McCrae @ 5070
1 of 4
Attachment number 1 \nPage 1 of 4
Item # 23
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
2 of 4
Attachment number 1 \nPage 2 of 4
Item # 23
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030
(AUD $36,230)
TOTAL SOURCES: ($3,467,000) ($3,467,000)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $201,050 $201,050
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $2,568,464 $2,568,464
UTILITY RELOCATION
323-041110-5414510-296823603 $515,486 $515,486
AUGUSTA UTILITIES
507043410-5212115-80900030
OTHER FUNDING $36,230
3 of 4
Attachment number 1 \nPage 3 of 4
Item # 23
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
TOTAL USES: $3,467,000 $0 $3,467,000
4 of 4
Attachment number 1 \nPage 4 of 4
Item # 23
Invitation To Bid
Sealed bids will be received at this office until Tuesday, August 28, 2012 @ 3:00 p.m. for furnishing:
Bid Item #12-180 Marvin Griffin Road Improvements – Phase I for Engineering Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-
refundable are $200.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy
the Owner is providing the opportunity to view plans online (www.augustablueprint.com) at no charge through
Augusta Blue Print (706) 722-6488 beginning Thursday, July 19, 2012. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods
or services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Tuesday, August 14, 2012 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Thursday, August 16, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 19, 26, 2012 and August 2, 9, 2012
Metro Courier July 25, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 23
VENDORS Attachment B E-Verify # Addendums 1 Bid Bond Base Bid
Site
Maintenance/Month
Blair Construction
P. O. Box 770
Evans, GA 30809
YES 224004 YES YES $219,839.28 $18,000.00
Mabus Construction
920 Molly Pond Road
Augusta, GA 30901
YES 91818 YES YES $220,191.53 $1,500.00
Reeves Construction
1 APAC Industrial Way
Augusta, GA 30907
YES 48048 YES YES $267,711.00 $10,000.00
Beam's Contracting
15030 Atomic Road
Beech Island, SC 29842
YES 167300 YES YES $407,689.15 $22,000.00
Bid Item #12-180
Marvin Griffin Road Improvements - Phase I
for Augusta, Georgia - Engineering Department
Bid Due: Tuesday, September 4, 2012 @ 3:00 p.m.
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Attachment number 4 \nPage 1 of 1
Item # 23
Attachment number 5 \nPage 1 of 1
Item # 23
Attachment number 6 \nPage 1 of 3
Item # 23
Attachment number 6 \nPage 2 of 3
Item # 23
Attachment number 6 \nPage 3 of 3
Item # 23
Commission Meeting Agenda
11/8/2012 5:00 PM
Street Lighting Poles and Fixtures, Bid 12-189
Department:Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the awarding of low bid #12-189 in the amount of
$88,138. To General Electric Co. (GEXPRO) for street light poles
and fixtures for replacements/repairs in the Augusta Richmond
County Urban areas for a period of one year. The funds are available
in the Street Lighting budget account No. 2760416105311640.
(Approved by Engineering Services Committee October 29, 2012)
Background:This is an annual bid process
Analysis:Review of Bids.
Financial Impact:Adequate funds are available and expenditure of this amount will
leave $11,862. which is sufficient for any emergencies that may arise
before the end of the year.
Alternatives:General Electric $88,138. Mayer Electric $90,518. Graybar $93,880
Recommendation:Approve low bid of General Electric #12-189.
Funds are Available
in the Following
Accounts:
2760416105311640
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Invitation to Bid
Sealed bids will be received at this office until Wednesday, September 5, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-189 Street Lighting Poles and Fixtures for Traffic Engineering – Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of
Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811
or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by
Friday, August 17, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference an eligible bidder must submit a completed and signed written application to
become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty
(30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible
local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 26, August 2, 9, 16, 2012
Metro Courier August 1, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Steve Cassell Traffic Engineering
Charles Gifford Traffic Engineering
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 24
Vendors:
General Electric Co
(GEXPRO)
1547 15th Street
Augusta, GA 30901
Mayer Electric
1259 Augusta West
Pkwy
Augusta, GA 30909
Graybar
3222 Mike Padgett Hwy
Augusta, GA 30906
Terracast Products LLC
1100 S Powerline Rd
Deerfield Beach FL 33442
Attachment B YES YES YES
E-Verify #375667 100392 140845
Quan (10) (TS-3)
Delivery 8 to 10 weeks ARO Not Stated Not Stated
Unit Price $1,135.00 $1,165.00 $1,220.00
Total $11,350.00 $11,650.00 $12,200.00
Quan (20) (TS-4)
Delivery 8 to 10 weeks ARO Not Stated Not Stated
Unit Price $992.00 $1,019.00 $1,070.00
Total $19,840.00 $20,380.00 $21,400.00
Quan (12) (TS-5)
Delivery 8 to 10 weeks ARO Not Stated Not Stated
Unit Price $3,854.00 $3,959.00 $4,065.00
Total $46,248.00 $47,508.00 $48,780.00
Quan (10) (TS-6)
Delivery 8 to 10 weeks ARO Not Stated Not Stated
Unit Price $1,070.00 $1,098.00 $1,150.00
Total $10,700.00 $10,980.00 $11,500.00
Gramd Total $88,138.00 $90,518.00 $93,880.00
Bid Opening
Bid Item #12-189
Street Lighting Poles and Fixtures
for Augusta, Georgia - Traffic Engineering – Engineering Department
Bid Due: Wednesday, September 5, 2012 @ 11:00 a.m.
The following vendors did respond:
Consolidated Electrical Distributors / 1244 Gordon Pk / Augusta, GA 30909
Hagemeyer / 1730 Barton Chapel Rd. / Augusta, GA 30909
E. Sam Jones / 3316 Sandpiper Ln / Augusta, GA 30907
Electical Equipment Company / 1431 Marvin Griffin / Augusta, GA 30906
NON-COMPLIANT
MISSING E-VERIFY #
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 24
Attachment number 3 \nPage 1 of 4
Item # 24
Attachment number 3 \nPage 2 of 4
Item # 24
Attachment number 3 \nPage 3 of 4
Item # 24
Attachment number 3 \nPage 4 of 4
Item # 24
Attachment number 4 \nPage 1 of 1
Item # 24
Commission Meeting Agenda
11/8/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held October 16 and Special Called Meeting held
October 22 & 29, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
Commission Meeting Agenda
11/8/2012 5:00 PM
Animal Control District 2 Apptt.
Department:
Caption:Motion to approve the appointment of Mr. Randy Wishard to the
Augusta Animal Control Board representing District 2.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 26
Attachment number 1 \nPage 1 of 1
Item # 26
Commission Meeting Agenda
11/8/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27