HomeMy WebLinkAbout2012-06-19-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/19/2012
5:00 PM
INVOCATION:
Rev. Ronald Wright, Pastor, Ebenezer Seventh Day Adventist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
ACCG - Georgia Trend 2012 Georgia County Excellence Award
A. Augusta-Richmond County Community Planning/Visioning Category
"Revitalizing Augusta's Laney-Walker Bethlehem"
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Denice Traina. RE: Augusta Public Transit
Attachments
CONSENT AGENDA
(Items 1-24)
PLANNING
1. Z-12-40 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Golmar Inc. requesting a change
of zoning from Zone R-1A (One-family Residential) to Zone B-1
(Neighborhood Business) affecting property containing .47 acres and
known as 236 Camilla Avenue. (Tax Map 016-0-014-00-0) DISTRICT
7
Attachments
2. Z-12-41 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Southern Partners, on behalf of
Attachments
Porter Fleming, requesting a change of zoning from Zone R-1A (One-
family Residential) to Zone R-1D (One-family Residential) on
property containing 1.13 acres and known as 2763 Mayo Road. (Tax
Map 006-0-010-00-0) DISTRICT 7
3. ZA-R-214 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending area allowances in Section 28-B-8-B (Signs) Freestanding
Signs in Professional, Commercial and Industrial Zones dealing with
bonus percentages.
Attachments
PUBLIC SERVICES
4. Motion to approve New Ownership Application: A. N. 12 - 18: request
by Michael Everhart for a retail package Beer license to be used in
connection with J & M Enterprises of Augusta LLC DBA Lucky Spot
located at 1237 Gordon Hwy. District 1. Super District 9. (Approved by
Public Services Committee June 11, 2012)
Attachments
5. Motion to approve New Ownership Application: A. N. 12 - 19: request
by Brandon M. Summers for an on premise consumption Liquor, Beer &
Wine license to be used in connection with O'Charley's located at 276
Robert C. Daniel Parkway. There will be Sunday Sales. District 3. Super
District 10. (Approved by Public Services Committee June 11, 2012)
Attachments
6. Motion to approve the lease renewal between Augusta and the Georgia
State Properties Commission on behalf of the Department of Human
Services for the DFACS Building located at 520 Fenwick Street.
(Approved by Public Services Committee June 11, 2012)
Attachments
7. Motion to approve the Enterprise Rent-A-Car Lease as approved by the
Augusta Aviation Commission at their May 31, 2012 meeting.
(Approved by Public Services Committee June 11, 2012)
Attachments
8. Motion to approve the Hertz Rent-A-Car Lease Agreement as approved
by the Augusta Aviation Commission at their May 31, 2012 meeting.
(Approved by Public Services Committee June 11, 2012)
Attachments
9. Motion to approve holding the fees for this year and have a public
hearing to receive public input on the issue relating to amending
Augusta-Richmond County Code Section 6-2, Alcoholic Beverages, so as
to increase the retail alcohol license fees. (Effective 12/1/2012)
(Approved by Public Services Committee June 11, 2012)
Attachments
10. Motion to renew the Sec. 5311 Rural Transit grant application between
the Georgia Department of Transportation (GDOT) and Augusta,
Georgia from July 1, 2012 to June 30, 2013. (Approved by Public
Services Committee June 11, 2012)
Attachments
PUBLIC SAFETY
11. Motion to approve purchase of ESRI Professional Services for the
Information Technology Department. (Approved by Public Safety
Committee June 11, 2012)
Attachments
FINANCE
12. Motion to authorize the Finance and Utilities departments to begin the
process for refunding the Water and Sewerage Revenue Bonds Series
2002 in the approximate outstanding principal amount of $98,875,000
and the issuance of up to $40,000,000 of additional bonds for new water
and sewer projects, all of such bonds to be issued through a competitive
bid process with Murray, Barnes, Finister, LLP and McKenna Long &
Aldridge, LLP serving as bond and disclosure counsel. (Approved by
Finance Committee June 11, 2012)
Attachments
13. Motion to approve a request from New Life Community Fellowship
Baptist Church for the refunding of 2011 taxes paid by the church in the
amount of $1,613.12. (Approved by Finance Committee June 11,
2012)
Attachments
14. Motion to approve a request for refund for Bio-Medical App. of
Georgia, Inc., 1109 Medical Center Drive, for tax years 2009 ($241.09)
and 2010 (230.33), Aco# 65500 and 65501.(Approved by Finance
Committee June 11, 2012)
Attachments
15. Motion to approve the replacement of two articulated boom arm mowers
for Augusta Engineering Department – Maintenance Division.
(Approved by Finance Committee June 11, 2012)
Attachments
ENGINEERING SERVICES
16. Motion to approve recommendation to award contract for RFP 12-128,
Janitorial Services for the Enviromental Services Department, to M&M
Management Services, Inc. in the amount of $34,488.92. (Approved by
Engineering Services Committee June 11, 2012)
Attachments
17. Motion to approve entering into an agreement with The Augusta
Beautification Program to provide landscape maintenance along Walton
Way (SR 4) between 13th Street and 15th Street as requested by
AED/Traffic Engineering. (Approved by Engineering Services
Committee June 11, 2012)
Attachments
18. Motion to approve the deeds of dedication, maintenance agreements,
and road resolution submitted by the Engineering and Augusta Utilities
Departments for Exchange Lane, and Water and Sewer Installations for
Savannah River Banking Company. (Approved by Engineering
Services Committee June 11, 2012)
Attachments
19. Motion to authorize the Finance and Utilities departments to begin the
process for refunding the Water and Sewerage Revenue Bonds Series
2002 in the approximate outstanding principal amount of $98,875,000
and the issuance of up to $40,000,000 of additional bonds for new water
and sewer projects, all of such bonds to be issued through a competitive
bid process with Murray, Barnes, Finister, LLP and McKenna Long &
Aldridge, LLP serving as bond and disclosure counsel. (Approved by
Engineering Services Committee June 11, 2012)
Attachments
20. Motion to approve entering into a Mowing and Maintenance Agreement
as well as an Indemnity Agreement with the Georgia Department of
Transportation along Walton Way (SR 4) between 13th Street and 15th
Street in conjunction with median landscaping project as requested by
AED/TE. (Approved by Engineering Services Committee June 11,
Attachments
2012)
21. Motion to approve a proposal in the amount of $203,716.00 from
Westin Engineering to update ERP (Emergency Response Plan), COOP
(Continuity of Operations Plan) and VA's (Vulnerability Assessments)
for the Utilities Department. (Approved by Engineering Services
Committee June 11, 2012)
Attachments
PETITIONS AND COMMUNICATIONS
22. Motion to approve the minutes of the regular meeting of the
Commission held June 5, 2012 and Special Called Meeting held June 11,
2012.
Attachments
23. Motion to approve the rescheduling of the July 3 Commission meeting to
June 28, 2012.
Attachments
APPOINTMENT(S)
24. Motion to approve the appointment of Ms. Aimee Murphy to Animal
Control Board representing District 3.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/19/2012
AUGUSTA COMMISSION
REGULAR AGENDA
6/19/2012
(Items 25-32)
PLANNING
25. Request to approve the FY 2013 Metropolitan Transportation Planning
Services contract between Augusta, Georgia and the Georgia Department
of Transportation.
Attachments
26. Z-12-38 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following conditions 1. public
sewerage must be extended to site before any development of
subdivision occurs; 2. the existing pond must remain in place; 3. no
mitigation of the wetlands shall be applied for and all wetlands shall
remain intact except for what is necessary to disturb to provide sewer
service; 4. and the pond may not be used for stormwater management
purposes; a petition by Bluewater Engineering, on behalf of Brannen and
Son Inc., requesting a Special Exception in an R-1C (One-family
Residential) Zone to establish attached and detached dwellings
developed in accordance with Section 13 of the Comprehensive Zoning
Ordinance provided that the density of dwellings shall not exceed seven
(7) units per acre per Section 11-2(a) of the Comprehensive Zoning
Ordinance for Augusta Georgia affecting property containing 4.87 acres
and is known under the present numbering system as 3375 and 3377
Beaver Drive. (Tax Parcel 041-2-202-00-0 and 041-2-203-01-0)
DISTRICT 3
Attachments
27. Z-12-39 –A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by American Work Inc., on behalf of
Bruce and Catherine Hitt, requesting a Special Exception to establish a
Family Personal Care Home, per Section 26-1(h) of the
Comprehensive Zoning Ordinance for Augusta Georgia affecting
property containing approximately .68 acres and known as 4112 Big
Oak Drive. (Tax Map 196-0-092-00-0) DISTRICT 8
Attachments
28. Z-12-42 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by James B. Trotter, on behalf of L. P.
Mays Family Partnership, requesting a change of zoning from A
(Agriculture) and B-1 (Neighborhood Business) with stipulations (Z-
02-14) to Zone R-3B (Multiple-family Residential) affecting property
containing 16.87 acres and is known as 1213 Augusta West Parkway.
(Tax Map 030-0-056-00-0) DISTRICT 3
Attachments
PUBLIC SERVICES
29. Motion to approve Choate Construction Change Order #7 - New Fixed
Base Operations (FBO) in the amount of $78,492.62 as approved by the
Augusta Aviation Commission at their May 31st, 2012 meeting. (No
recommendation by Public Services Committee June 11, 2012)
Attachments
Upcoming Meetings
www.augustaga.gov
30. New Ownership Application: A.N. 12-20: A request by Bryan Connor
for an on premise consumption Liquor, Beer & Wine license to be used
in connection with Helga's Pub & Grill located at 2015 Central Avenue.
District 1. Super District 9. (Requested by Commissioner Joe Jackson)
Attachments
31. Discuss alternative approaches for discovery and collection of
unknown/under reported license revenue. (No recommendation from
Finance Committee May 29, 2012 and deferred from the Augusta
Commission meeting June 5, 2012)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
32. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
6/19/2012 5:00 PM
Invocation
Department:
Caption:Rev. Ronald Wright, Pastor, Ebenezer Seventh Day Adventist
Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
6/19/2012 5:00 PM
ACCG - Georgia Trend 2012 Georgia County Excellence Award
Department:
Caption:Augusta-Richmond County Community Planning/Visioning
Category "Revitalizing Augusta's Laney-Walker Bethlehem"
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
6/19/2012 5:00 PM
Denice Traina
Department:
Caption:Mr. Denice Traina. RE: Augusta Public Transit
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
6/19/2012 5:00 PM
Metropolitan Transportation Planning Services Contract
Department:Planning and Development Department
Caption:Request to approve the FY 2013 Metropolitan Transportation
Planning Services contract between Augusta, Georgia and the
Georgia Department of Transportation.
Background:
The Planning and Development Department provides
transportation planning services for the Augusta Regional
Transportation Study (ARTS). The scope of these services is
outlined in the ARTS Unified Planning Work Program and
funding for them is subject to renewal each year through a
contract with the Georgia Department of Transportation. The
contract period coincides with the state fiscal year (July 1 – June
30).
Analysis:Approving the contract will insure continued funding for the
Augusta Regional Transportation Study activities included in the
ARTS Unified Planning Work Program and provided by staff of
the Planning & Development Department.
Financial Impact:The contract stipulates that the Georgia Department of
Transportation will reimburse the city for eighty percent (80%) of
the eligible costs incurred for providing regional transportation
planning services. The twenty percent (20%) local match is
already included in the budget for the Planning and Development
Department.
Alternatives:None recommended
Recommendation:Approve the FY 2013 Metropolitan Transportation Planning
Services contract between Augusta, Georgia and the Georgia
Department of Transportation
Funds are Available Cover Memo
Item # 4
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
6/19/2012 5:00 PM
Z-12-38
Department:Planning Commission
Caption: Z-12-38 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following conditions
1. public sewerage must be extended to site before any
development of subdivision occurs; 2. the existing pond must
remain in place; 3. no mitigation of the wetlands shall be applied
for and all wetlands shall remain intact except for what is
necessary to disturb to provide sewer service; 4. and the pond may
not be used for stormwater management purposes; a petition by
Bluewater Engineering, on behalf of Brannen and Son
Inc., requesting a Special Exception in an R-1C (One-family
Residential) Zone to establish attached and detached dwellings
developed in accordance with Section 13 of the Comprehensive
Zoning Ordinance provided that the density of dwellings shall not
exceed seven (7) units per acre per Section 11-2(a) of the
Comprehensive Zoning Ordinance for Augusta Georgia affecting
property containing 4.87 acres and is known under the present
numbering system as 3375 and 3377 Beaver Drive. (Tax Parcel
041-2-202-00-0 and 041-2-203-01-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 5
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
6/19/2012 5:00 PM
Z-12-39
Department:Planning Commission
Caption: Z-12-39 –A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by American Work Inc.,
on behalf of Bruce and Catherine Hitt, requesting a Special
Exception to establish a Family Personal Care Home, per
Section 26-1(h) of the Comprehensive Zoning Ordinance for
Augusta Georgia affecting property containing approximately .68
acres and known as 4112 Big Oak Drive. (Tax Map 196-0-092-
00-0) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
6/19/2012 5:00 PM
Z-12-40
Department:Planning Commission
Caption: Z-12-40 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Golmar Inc.
requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone B-1 (Neighborhood Business) affecting
property containing .47 acres and known as 236 Camilla Avenue.
(Tax Map 016-0-014-00-0) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
6/19/2012 5:00 PM
Z-12-41
Department:Planning Commission
Caption: Z-12-41 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Southern Partners,
on behalf of Porter Fleming, requesting a change of zoning from
Zone R-1A (One-family Residential) to Zone R-1D (One-
family Residential) on property containing 1.13 acres and known
as 2763 Mayo Road. (Tax Map 006-0-010-00-0) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
6/19/2012 5:00 PM
Z-12-42
Department:Planning Commission
Caption: Z-12-42 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by James B. Trotter, on
behalf of L. P. Mays Family Partnership, requesting a change of
zoning from A (Agriculture) and B-1 (Neighborhood Business)
with stipulations (Z-02-14) to Zone R-3B (Multiple-family
Residential) affecting property containing 16.87 acres and is
known as 1213 Augusta West Parkway. (Tax Map 030-0-056-
00-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
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Commission Meeting Agenda
6/19/2012 5:00 PM
ZA-R-214
Department:Planning Commission
Caption: ZA-R-214 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend the
Comprehensive Zoning Ordinance for Augusta Georgia by
amending area allowances in Section 28-B-8-B (Signs)
Freestanding Signs in Professional, Commercial and Industrial
Zones dealing with bonus percentages.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Section 28-B ( Signs)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by amending the
following in Section 28-B-8-B - Signs
B. Sign Surface Area. The maximum freestanding sign surface area in the P-1 zone
is 24 square feet. Signs in the P-1 Zone shall be non-illuminated and shall not be
located within 20 feet of a single-family residential zone nor within 25 feet of the
intersection of the right-of-way lines of intersecting streets. In B-1 zones, the
maximum sign surface area is 100 square feet unless the sign location would be
within 100 feet of a single-family residence or single-family residential zone in
which case the maximum sign surface area shall be 50 square feet. In the Planned
Development Riverfront Zone (PDR) or National Register or locally designated
historic districts (Title 7, Chapter 4 of the Augusta, Georgia Code), the maximum
sign surface area shall be 35 feet in a B-1 zone. Signs other than billboards that
are located in B-2, LI, or HI zones, the maximum sign surface area is 200 square
feet. If the sign location would be located within 100 feet of a single-family
residence or single-family residential zone, or within the Planned Development
Riverfront Zone (PDR), or the sign would be located in a national register or
locally designated historic district (Title 7, Chapter 4 of the Augusta, Georgia
Code), the sign surface area is limited to a maximum of 50 square feet.
Freestanding signs may be either monument (completely enclosed base) or pylon
(pole) supported. There shall be no limitation on the size of a simple pole or
beam support system. For a monument sign, the supporting structure of the sign
shall not be included in calculating the area of the sign permitted by this
Ordinance; provided, however, that the supporting structure shall not exceed 50%
of the total combined area of the sign and supporting structure.
To encourage design excellence and enhance the aesthetic quality of
development, the minimum freestanding sign surface area set forth above may be
increased in all cases as provided herein. A separate bonus may be granted for
each of the criteria, but in no case may the total bonus exceed 70%. Bonus
provisions shall not apply to billboards or signs that are located within the
Planned Development Riverfront Zone (PDR) or in National Register or locally
designated historic districts (Title 7, Chapter 4 of the Augusta, Georgia Code).
Attachment number 1 \nPage 1 of 4
Item # 10
1) 10% bonus when the sign is constructed of solid wood and the design is
compatible with the style, texture, and color scheme of the structure(s) on
the site;
2) 10% bonus when an area around the base of the sign is at least 4 times the
area of the sign surface and the area around the base of the sign is covered
by a landscaped planter;
3) 10% bonus if the sign is unlighted;
4) 45% bonus where a proposed sign would replace an existing sign that is
100% larger than the current Ordinance would permit, where the proposed
sign location would not be within 100 feet of a single family residence or
zone, and where the proposed sign would be the only freestanding sign on
the property;
5) 45% bonus if the lot qualifies for more than 1 freestanding sign but only 1
sign is erected, if the proposed sign location would not be within 100 feet
of a single family residence or zone;
6) 25% bonus if the proposed sign location is more than 100 feet from any
existing or proposed public street or highway right-of-way, the proposed
sign is the only freestanding sign on the property, and the proposed sign
location would not be within 100 feet of a single family residence or zone.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by substituting
the following in Section 28-B-8-B - Signs
B. Sign Surface Area. The maximum freestanding sign surface area in the P-1 zone
is 24 square feet. Signs in the P-1 Zone shall be non-illuminated and shall not be
located within 20 feet of a single-family residential zone nor within 25 feet of the
intersection of the right-of-way lines of intersecting streets. In B-1 zones, the
maximum sign surface area is 100 square feet unless the sign location would be
within 100 feet of a single-family residence or single-family residential zone in
which case the maximum sign surface area shall be 50 square feet. In the Planned
Development Riverfront Zone (PDR) or National Register or locally designated
historic districts (Title 7, Chapter 4 of the Augusta, Georgia Code), the maximum
sign surface area shall be 35 feet in a B-1 zone. Signs other than billboards that
are located in B-2, LI, or HI zones, the maximum sign surface area is 200 square
feet. If the sign location would be located within 100 feet of a single-family
residence or single-family residential zone, or within the Planned Development
Riverfront Zone (PDR), or the sign would be located in a national register or
locally designated historic district (Title 7, Chapter 4 of the Augusta, Georgia
Code), the sign surface area is limited to a maximum of 50 square feet.
Freestanding signs may be either monument (completely enclosed base) or pylon
(pole) supported. There shall be no limitation on the size of a simple pole or
beam support system. For a monument sign, the supporting structure of the sign
shall not be included in calculating the area of the sign permitted by this
Attachment number 1 \nPage 2 of 4
Item # 10
Ordinance; provided, however, that the supporting structure shall not exceed 50%
of the total combined area of the sign and supporting structure.
To encourage design excellence and enhance the aesthetic quality of
development, the minimum freestanding sign surface area set forth above may be
increased in all cases as provided herein. A separate bonus may be granted for
each of the criteria, but in no case may the total bonus exceed 45%. Bonus
provisions shall not apply to billboards or signs that are located within the
Planned Development Riverfront Zone (PDR) or in National Register or locally
designated historic districts (Title 7, Chapter 4 of the Augusta, Georgia Code).
1) 10% bonus when the sign is constructed of solid wood and the design is
compatible with the style, texture, and color scheme of the structure(s) on
the site;
2) 10% bonus when an area around the base of the sign is at least 4 times the
area of the sign surface and the area around the base of the sign is covered
by a landscaped planter;
3) 10% bonus if the sign is unlighted;
4) 25% bonus where a proposed sign would replace an existing sign that is
100% larger than the current Ordinance would permit, where the proposed
sign location would not be within 100 feet of a single family residence or
zone, and where the proposed sign would be the only freestanding sign on
the property;
5) 25% bonus if the lot qualifies for more than 1 freestanding sign but only 1
sign is erected, if the proposed sign location would not be within 100 feet
of a single family residence or zone;
6) 25% bonus if the proposed sign location is more than 100 feet from any
existing or proposed public street or highway right-of-way, the proposed
sign is the only freestanding sign on the property, and the proposed sign
location would not be within 100 feet of a single family residence or zone.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta, Georgia Commission this ______ day of
__________________, 2012.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
Attachment number 1 \nPage 3 of 4
Item # 10
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 4 of 4
Item # 10
Commission Meeting Agenda
6/19/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 12 - 18:
request by Michael Everhart for a retail package Beer license to
be used in connection with J & M Enterprises of Augusta LLC
DBA Lucky Spot located at 1237 Gordon Hwy. District 1. Super
District 9. (Approved by Public Services Committee June 11,
2012)
Background:This is a new ownership application. Formerly in the name of
Harshad Parmar.
Analysis:The applicant meets the requirements of the City of Augusta
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $665.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
Commission Meeting Agenda
6/19/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 12 - 19:
request by Brandon M. Summers for an on premise consumption
Liquor, Beer & Wine license to be used in connection with
O'Charley's located at 276 Robert C. Daniel Parkway. There will
be Sunday Sales. District 3. Super District 10. (Approved by
Public Services Committee June 11, 2012)
Background:This is a new ownership application. Formerly in the name of
Karen Hickman.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,830.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 2
Item # 12
Attachment number 1 \nPage 2 of 2
Item # 12
Commission Meeting Agenda
6/19/2012 5:00 PM
Choate Construction Change Order #7
Department:Augusta Regional Airport
Caption:Motion to approve Choate Construction Change Order #7 - New
Fixed Base Operations (FBO) in the amount of $78,492.62 as
approved by the Augusta Aviation Commission at their May 31st,
2012 meeting. (No recommendation by Public Services
Committee June 11, 2012)
Background:The Augusta Commission through the Augusta Aviation
Commission awarded a contract to Choate Construction Company
on June 30, 2011 for the construction of the new Fixed Base
Operation (FBO) building at the Augusta Regional Airport. The
original contract was for $5,045,461.00.
Analysis:Contract Modification #7 is a request for Choate to make revisions
in the following areas: • Building Interior Finishes $13,152.16 •
Building Exterior $12,600.57 • IT Additions $21,959.44 • Parking
Lot Area $40,410.44 • Credits & No-Cost Proposals ($9,630.00)
TOTAL $78,492.61 Below is a change order log for the Choate
FBO contract project that details CM #7. Original Contract
$5,045,461.00 Previous Contract Modifications $131,211.56 This
Contract Modification $78,492.61 Revised Contract Total
$5,255,165.17
Financial Impact:The original project budget included $100,000.00 in owner
contingency for a total project budget of $5,145,461.00. Due to
the modifications, the project budget is exceeded by $109,704.17
(2.1%).
Alternatives:Deny request.
Recommendation:Approve Choate Construction Change Order #7 for construction
of the new FBO in the amount of $78,492.62.
Funds are Available
in the Following 551-08-1206/54-13130 Cover Memo
Item # 13
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Contract Modification #7
Airport: Augusta Regional Airport Date Initiated: 17 May 12
Owner: City of Augusta Project: New FBO Terminal
Contractor: Choate Construction Company Project Number: 0733-17
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item
#
Choate
Contract Mod #Description Unit Quantity Line Item Price
1 27 Irrigation Sleeves LS 1 $0.00
2 29 Acoustical Ceiling Change LS 1 $7,321.23
3 32 Exterior Soffit Revisions LS 1 $3,746.82
4 33 Roof Expansion Joint LS 1 $847.18
5 34 Light Fixture Allowance Reconciliation LS 1 $2,626.25
6 35 Light Fixture Revisions LS 1 $1,775.22
7 36 Delete Temp/Permanent Power Budget LS 1 ($9,630.00)
8 37 Additional Concrete Apron LS 1 $5,737.55
9 38 Pole Base Revisions LS 1 $7,079.08
10 39 Floor Leveling at Rooms #119 and #120 LS 1 $0.00
11 42 IT Room HVAC LS 1 $0.00
12 43 Relocate Access Control Panel LS 1 $5,053.58
13 44 IT Room Electrical Addition LS 1 $3,189.21
14 47 Conduit from HH7 to HH-C2 LS 1 $9,823.61
15 50 Gate “N” Revision LS 1 $4,783.84
16 51 Canopy Drop Off Island LS 1 $3,222.73
17 52 IT Room Cabinets and Accessories LS 1 $3,893.04
18 53 Landscaping and Irrigation LS 1 $26,119.00
19 55 Granite at Fireplace Hearth LS 1 $1,429.46
20 57 Yard Drain at SW Corner of Building LS 1 $1,474.81
$78,492.61
Total Contract Amount
Original Contract Total $5,045,461.00
Previous Contract Modification Total (CM #1 -6)$131,211.56
This Contract Modification Total (CM #7)$78,492.61
Revised Contract Total $5,255,165.17
Attachment number 1 \nPage 1 of 5
Item # 13
Total Contract Time
Original Contract Time 250 calendar days
Changes to Contract Time from Previous Contract Modifications 2 calendar days
Changes to Contract Time from This Contract Modification 0 calendar days
Revised Contract Time Total 252 calendar days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
Justification for Change
Brief description of the proposed contract changes and locations:
Brief description of the proposed contract changes and locations:
1.Irrigation Sleeves.This COP is to provide sleeves required for irrigation lines to
be installed under pavement. The cost to install the sleeves is associated with
the irrigation and landscape budget. Therefore, there are no separate costs
associated with this item. Refer to Choate Change Order Proposal #27.
2.Acoustical Ceiling Change.As a result to the submittal associated with the
acoustical ceiling tile (ACT), it was determined the quantities of the three (3)
types of ACT did not match the intent of the ACT layout. The type of the ACT
listed in the plans was not correct. This COP ensures the quantity of the ACT iscorrect, and increases the contract amount by $7,321.23.Refer to ChoateChange Order Proposal #29.
3.Exterior Soffit Revisions.As a result to the revised architectural drawings
A5.0, A5.1 and A6.6R, additional framing at the soffits of the line room andcupolais required. This COP also accounts for the incorporation of vented soffitmaterials per the architect.This COP is an increase to the contract amount by
$3,746.82. Refer to Choate Change Order Proposal # 32.
4.Roof Expansion Joint.This COP is associated with RFI #41 and includes the
addition of roof expansion joints.This COP is an increase to the contract amountby $847.18. Refer to Choate Change Order Proposal # 33.
5.Light Fixture Allowance Reconciliation.This COP reconciles the actual costs
of the light fixtures against the light fixture allowance. In addition, this COP
includes the cost to install four (4) additional Type M fixtures which requiresadditional power circuits. This COP is an increase to the contract amount by
$2,626.25. Refer to Choate Change Order Proposal # 34.
6.Light Fixture Revisions.This COP includes additional light fixtures that were
not previously included in the office or fireplace additions.This COP is an
Attachment number 1 \nPage 2 of 5
Item # 13
increase to the contract amount by $1,775.22. Refer to Choate Change Order
Proposal # 35.
7.Delete Temp/Permanent Power Budget.Choate offered to credit the budgetamount associated with the temporary and permanent power associated with the
FBO.This COP is a credit to the contract amount by $9,630.00. Refer to Choate
Change Order Proposal # 36.
8.Additional Concrete Apron.Originally, the plans called for a landscaped areaon the apron side of the FBO. It was felt the vegetation could have created a
FOD issue. Therefore, the landscape area was removed and concrete was
placed instead of the vegetation.This COP is an addition to the contract amount
by $5,737.55. Refer to Choate Change Order Proposal # 37.
9.Pole Base Revisions.This COP is associated with the base/foundation
associated with the 53’ light poles that illuminate the apron area. The
architectural plans did not include a pole base/foundation for this specific pole.
However, the contractor utilized the pole base/foundation for the parking lot
lights, which was determined to be undersized for the 53’ pole. A design wasperformed for the 53’ pole base/foundation, which increased the diameter of the
base/foundation. This COP is an addition to the contract amount by $7,079.08.
Refer to Choate Change Order Proposal # 38.
10.Floor Leveling at Rooms at Rooms #119 and #120.A COP request to levelthese rooms was made. However, an alternative was determined to accomplishthe concerns at no cost to the client. This COP does not increase the contract
amount. Refer to Choate Change Order Proposal # 39.
11.IT Room HVAC.This COP does not increase the contract amount. Refer toChoate Change Order Proposal #42.
12.Relocate Access Control Panel.A revision to the plans was made to relocate
the access control panel in the IT Room. However, the panel and wiring was
installed as originally shown in the plans. This COP reflects relocating the panel
and wiring to the IT Room as requested by IT Department. This COP is anadditionto the contract amount by $5,053.58. Refer to Choate Change Order
Proposal #43.
13.IT Room Electrical Addition.This COP is associated with the revisions made
to the IT Room. This includes additional power and date circuits as requested byIT Department. This COP is an addition to the contract amount by $3,189.21.
Refer to Choate Change Order Proposal #44.
14.Conduit from HH7 to HH-C2.This work is associated with the rerouting of the
COMCAST service which feeds the terminal building, new FBI and the buildings
Attachment number 1 \nPage 3 of 5
Item # 13
south the new FBO. This COP is an addition to the contract amount by
$9,823.61. Refer to Choate Change Order Proposal #47.
15.Gate “N” Revision. The original plans required a chain link gate be used atGate “N”. However, it was noted the gate needed to be similar to the ornamental
fence type on the observation brick wall. This COP is an addition to the contract
amount by $4,783.84. Refer to Choate Change Order Proposal #50.
16.Canopy Drop Off Island.This COP includes a sidewalk area around thecanopy columns as a precautionary measure to protect the columns from
damage from vehicles. This COP is an addition to the contract amount by
$3,222.73. Refer to Choate Change Order Proposal #51.
17.IT Room Cabinets and Accessories.This COP is associated with a changerequired by IT Department to meet their requirements for cabinets used in the IT
Room. The originally proposed cabinet was not of sufficient dimensions. This
COP is an addition to the contract amount by $3,893.04. Refer to Choate
Change Order Proposal #52.
18.Landscaping and Irrigation.This COP is associated with the required
landscaping in the parking lot, as well as the irrigation required to assure the
growth of the vegetation. This COP is an addition to the contract amount by
$26,119.00. Refer to Choate Change Order Proposal #53.
19.Granite at Fireplace Hearth.This COP is associated with a change in thematerial of the fireplace hearth. It was highly recommended to use a granite
material as opposed to corian due to the heat from the fireplace.This COP is an
addition to the contract amount by $1,428.46. Refer to Choate Change Order
Proposal #55.
20.Yard Drain at SW Corner of Building.This COP proposes to install a yard
drain in area that potential could hold water near the southwest corner of the new
FBO building. This COP is an addition to the contract amount by $1,474.81.
Refer to Choate Change Order Proposal #57.
C&PE Project #: 0733-18
Contract Modification #7
Recommended
by:___________________________________Campbell & Paris Engineers May 17,2012Date
Accepted by:_______________________________________________
Attachment number 1 \nPage 4 of 5
Item # 13
Choate Construction Company Date
Approved by:___________________________________
Augusta Regional Airport
____________
Date
Approved by:_____________________________________
City of Augusta
_____________
Date
Submit 4 original copies to the City of Augusta.
Attachment number 1 \nPage 5 of 5
Item # 13
Commission Meeting Agenda
6/19/2012 5:00 PM
DFACS Lease Renewal
Department:Recreation, Parks and Facilities
Caption:Motion to approve the lease renewal between Augusta and the
Georgia State Properties Commission on behalf of the Department
of Human Services for the DFACS Building located at 520
Fenwick Street. (Approved by Public Services Committee June
11, 2012)
Background:In late 2011, the Commission approved a lease agreement between
Augusta and the Georgia State Properties Commission, on behalf
of the Department of Human Services, to lease Augusta property
located at 520 Fenwick Street. This building houses the local
offices for the Division of Family and Children’s Services. The
State fiscal year runs from July 1 through June 30 and they prefer
that their leases run concurrent with their fiscal year.
Analysis:This renewal is in accordance with the agreed terms and
conditions.
Financial Impact:Monthly rental payments to Augusta are $53,333.34 and are
reserved to offset the cost of maintaining and operating the
facility.
Alternatives:1. Receive as information the lease renewal between Augusta and
the Georgia State Properties Commission on behalf of the
Department of Human Services for the DFACS Building located
at 520 Fenwick Street. 2. Do not receive as information.
Recommendation:#1. Receive as information the lease renewal between Augusta
and the Georgia State Properties Commission on behalf of the
Department of Human Services for the DFACS Building located
at 520 Fenwick Street.
Funds are Available
in the Following
Accounts:
No funding is required.
Cover Memo
Item # 14
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14
Commission Meeting Agenda
6/19/2012 5:00 PM
Enterprise Rent-A-Car
Department:Augusta Regional Airport
Caption:Motion to approve the Enterprise Rent-A-Car Lease as approved
by the Augusta Aviation Commission at their May 31, 2012
meeting. (Approved by Public Services Committee June 11,
2012)
Background:Since construction of terminal building the airport has been
operating under a temporary agreement with current rental car
agencies. Staff has consulted with rental car agency
representatives regarding updating of rental agreements and
Enterprise Rental Car has returned signed agreement for
approval.
Analysis:Airport staff has updated the rental car agreements which will
allow Enterprise Leasing Company, LLC d/b/a Enterprise Rent-A-
Car to operate on site at the airport. Once the three year agreement
expires it is the desire of airport staff to competitively bid the
counter and office space, and the ready return spaces.Once the
three year agreement expires it is the desire of airport staff to
competitively bid the counter and office space, and the ready
return spaces.
Financial Impact:The three year agreement with Enterprise Rental Car will generate
the following revenue streams for the airport: 1. Commission on
rental car gross revenue–$5,000 or 10% whichever is greater on a
monthly basis. 2. Counter Space Terminal Area–$13,300.00/year
or $1,108.33/month or $35/sqft on 380 sqft. 3. Ready Return Area
– $270/mo for 26 spaces or $15/space and $150 Overflow. 4. Car
Wash Facilities - $175 per month.
Alternatives:Deny request.
Recommendation:Approve the three year Enterprise Rent-A-Car Lease.
Funds are Available
551-08-1101/34-92403 (Commission) 551-08-1101/34-92404
Cover Memo
Item # 15
in the Following
Accounts:
(Ready Return Space and Overflow) 551-08-1101/34-92408
(Counter Space Terminal Area) 551-08-1101/34-92405(Service
Area Rent)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
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Commission Meeting Agenda
6/19/2012 5:00 PM
Helga's Pub & Grill
Department:
Caption:New Ownership Application: A.N. 12-20: A request by Bryan
Connor for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Helga's Pub & Grill located
at 2015 Central Avenue. District 1. Super District 9. (Requested
by Commissioner Joe Jackson)
Background:This is a new ownership application, formerly in the name of
David Greenfield.
Analysis:The applicant meets the requirements of the City of Augusta
Alcohol Ordinance
Financial Impact:$4,365.00
Alternatives:N/A
Recommendation:The Planning & Development Department recommends approval.
THE RCSO recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Commission Meeting Agenda
6/19/2012 5:00 PM
Hertz Rental Car Lease Agreement
Department:Augusta Regional Airport
Caption:Motion to approve the Hertz Rent-A-Car Lease Agreement as
approved by the Augusta Aviation Commission at their May 31,
2012 meeting. (Approved by Public Services Committee June
11, 2012)
Background:Since construction of terminal building the airport has been
operating under a temporary agreement with current rental car
agencies. Staff has consulted with rental car agency
representatives regarding updating of rental agreements and Hertz
Rental Car has returned signed agreement for approval.
Analysis:Airport staff has updated the rental car agreements which will
allow Hertz Global Holdings, Inc. d/b/a Hertz Rent-A-Car to
operate on site at the airport. Once the three year agreement
expires it is the desire of airport staff to competitively bid the
counter and office space, and the ready return spaces.
Financial Impact:The three year agreement with Hertz Rental Car will generate the
following revenue streams for the airport: 1. Commission on
rental car gross revenue – $5,000 or 10% whichever is greater on a
monthly basis. 2. Counter Space Terminal Area – $14,070.00/year
or $1,172.50/month or $35/sqft on 402 sqft. 3. Ready Return Area
– $390/mo for 26 spaces or $15/space.
Alternatives:Deny request.
Recommendation:Approve the three contract with Hertz-Rent-A Car Agency.
Funds are Available
in the Following
Accounts:
551-08-1101/34-92403 (Commission) 551-08-1101/34-92404
(Ready Return Space) 551-08-1101/34-92408 (Counter Space
Terminal Area)
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
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Commission Meeting Agenda
6/19/2012 5:00 PM
Project to identify and collect undiscovered revnue
Department:Planning and Development
Caption:Discuss alternative approaches for discovery and collection of
unknown/under reported license revenue. (No recommendation
from Finance Committee May 29, 2012 and deferred from the
Augusta Commission meeting June 5, 2012)
Background:See Attachment
Analysis:See Attachment
Financial Impact:See Attachment
Alternatives:See Attachment
Recommendation:For discussion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
EVALUATION OF A PROPOSAL TO IDENTIFY AND COLLECT UNDISCOVERED
LICENSE AND OTHER REVENUE
MAY 15, 2012
Staff has been pursuing the hiring of a “headhunter” to identify and collect undiscovered revenue
in all of the various categories which are the responsibility of the Planning and Development
Department except those related to permitting and construction since the Commission retreat on
July 13, 2011. In doing so we solicited for consultants through Procurement in a way that
encouraged prospects to suggest methodologies that had been successful in other areas, with the
restriction that all fees would have to be paid from newly discovered and collected revenue per
the action of the Commission on October 18, 2011.
Prior to and during the solicitation process we received numerous inquiries but only one
prospective consultant submitted a proposal. Their concept for the project was very detailed and
they had a number of examples of where they had successfully performed the service that we
have requested. As we did due diligence on a suggested contract with them we identified
numerous issues and potential problems, most of which we have been able to work through. In
some cases after careful examination and collaboration with our Legal and Finance Departments,
we informed the prospective consultant that certain provisions were not feasible. In some cases
we were able to make accommodations or adjustments. Attachment A is a chronology of this
initiative to date.
The process of working through issues and potential problems with the proposed contract has
been ongoing since our first meeting with the consultant on February 17, 2012. On May 4 staff
discussed the remaining issues with the Administrator, Assistant Administrator, Legal, and
Finance. It was the decision of the group that the salient information should be presented to the
Commission so that a policy decision could be made as to how to go forward with the contract
given the uncertainty and potential for unintended consequences that remain.
It is our belief that the prospective consultant has suggested a reasonable approach that could
yield significant undiscovered revenue. They have indicated that they would have to collect at
least $300,000 to make the venture profitable for them. They have explained how and where
some of this new revenue would be found and that has caused some concern. Our conversations
with the consultant and some things that have happened independently have also caused staff to
believe that we could make a successful effort to enhance revenue without their services.
The first major area of concern is that the consultant revealed that colleges, hospitals,
government institutions, and industries typically have numerous individuals, LLC’s, and other
entities which technically should have individual business licenses but are not detected by local
governments. Examples would be government employees who do independent research, 1099
support services located within the exempt or parent entities, contractors and subcontractors, and
independent professionals such as doctors and teachers who operate within the institutions. We
do not currently make an effort to seek out this potential revenue and calls to Athens and Macon
indicate that they also do not pursue them. The concern here is for the impact upon our
relationship with such entities with the consultants going into them, knocking on doors, and
Attachment number 1 \nPage 1 of 5
Item # 18
making three increasingly aggressive contacts seeking revenue – something we would not be
able to control once they are under contract.
The second major area of concern has to do with the collection of various fees and excise taxes
which are revenues collected by the License Division. One staff member is assigned to auditing
these revenue sources in addition to his other duties. Selectively auditing more of these sources
would undoubtedly discover some additional revenue. The revenue from some of these fees and
taxes is directed to outside entities by the Augusta Code, such as the excise tax for hotels and
motels which is dedicated by the code to the Coliseum Authority, Convention and Visitors
Bureau, Augusta Museum, and the Lucy Craft Laney Museum. Newly discovered and collected
revenue in this category would not enhance the general fund. In addition we do not believe that
the 40% fee for additional revenue collected by the consultant could be taken directly from the
proceeds of the discovery due to the code provisions. There are several possible solutions to this
problem, but it is also possible that the fees (which could be substantial) would have to come
from the general fund, which would violate the stipulation of the Commission’s October 18
approval that all fees would have to be taken from newly discovered and collected revenue. It is
also of concern that the details of the excise tax such as calculations, processing, due dates, etc.
are all very complicated and could easily lead to disagreement and contract disputes between the
city and the consultant.
The third area of concern relates to costs that the city would have to incur outside the contract to
support the consultant. In addition to being committed to working with the consultant to set up
their software application to match our billing and collecting business rules, which will take
hundreds, if not thousands, of man hours, the main costs that we have identified relate to
extracting our license data in a form that it can be used by the consultant and importing their data
in a form that can be used by our software application. If these IT expenditures are made, there
would likely also have to be many hours spent by IT and Planning staff auditing and correcting
data after it has been imported. There would be three types of fees to be paid to M S Govern, our
software provider, according to IT:
· Extracting data from our system – probably thousands of dollars
· Conversion programs to input the consultant’s data into our system – probably tens of
thousands of dollars; and
· Configuration assistance, also probably tens of thousands of dollars
In addition to the concerns related to unintended consequences and additional costs, our
researching of the options, development of the RFQ, and conversations with the prospective
consultant have revealed a number of opportunities for staff to enhance revenue without the
assistance of a consultant. Here are five of these opportunities:
· Increase gross revenue brackets. The occupational tax a business pays is based upon
their gross revenue and the “profitability index” of the type of business. Because the
gross revenue is lumped into only a few brackets, a large increase in revenue may mean
very little difference in the amount of this occupational tax. Increasing the number of
brackets would definitely capture additional revenue.
Attachment number 1 \nPage 2 of 5
Item # 18
· Compare data bases. The occupational tax data base could be compared to other data
bases to identify businesses that are not paying the tax. Such other data bases are
Augusta Utilities, Augusta Environmental Services, Georgia Power, and Georgia
Department of Revenue. In the past we have been unable to utilize the Georgia Power
data base, but that has recently been resolved. We are currently arguing with the GDOR
about gaining access to their list of businesses collecting sales tax in Augusta.
· Search for noncompliant businesses which operate under the umbrella of a college,
hospital, government institution or industry. As stated previously, there are probably
many doctors, teachers, researchers and subcontractors who are not technically
employees of an umbrella entity which is itself exempt from the occupational tax. There
are several noninvasive ways that we could attempt to identify them to recover this
revenue.
· An iphone/ipad application could be written by IT that would allow an inspector to stand
in any location and view on a map every business license record within any distance
selected. If businesses are present that are not shown on the map, then they may not have
a license.
· Local audit firms could be employed to perform additional audits under the supervision
of the Department’s auditor.
We have negotiated the unacceptable provisions out of the draft contract with the prospective
consultant and we could have a contract on the next committee agenda for the services that we
initially solicited. That contract would undoubtedly result in the discovery/recovery of some
unknown amount of revenue. We would pay the consultant 35–40% during the contract period
and we would receive 100% of the increased occupational taxes and fees thereafter. We believe
that there would be unintended consequences as cited previously of an unknown magnitude.
A second option would be to enter a contract with the consultant that is limited to the
occupational tax and alcohol licensing. This would eliminate their involvement in collecting the
other fees and excise taxes where we see difficulties expressed previously and where much of the
discovered revenue would not affect the general fund.
A third option would be to negotiate a contract with the consultant to serve in an advisory
capacity on the basis of an hourly rate. This has not been considered in detail but we believe that
this option would recover more revenue than the cost of the services and introduce new methods
to the staff.
The fourth option would be to not contract with the consultant, but to pursue enhanced revenue
on the basis of knowledge gained during the past nine months. The new organizational structure
has a Deputy Director of Licensing and Code Enforcement as well as a License Manager focused
on revenue collections and enforcement. They could provide a detailed proposal at the next
committee meetings.
Attachment number 1 \nPage 3 of 5
Item # 18
In conclusion, Staff will work diligently to make any of the above options a success. We want
the Administrator and the Commission to have the facts presented herein and propose whatever
level of input is desired in the making of a decision on how to proceed.
Attachment number 1 \nPage 4 of 5
Item # 18
ATTACHMENT A
REVENUE DISCOVERY/RECOVERY TIMELINE
July 13, 2011 Commission retreat, budget proposals made including hiring a
“headhunter” to identify and collect license revenue
July 14-August 31 I discussed the concept with GMA, ACCG, and three consultants who
contacted me. One of them was highly recommended by a local source,
and I asked that person to submit a draft scope of services. In the end I
wrote a scope from ideas from each potential consultant.
August 31 Sent a request to various departments asking for input. Talked to
procurement and was asked to have the concept approved by committee.
September 7 Sent the draft scope to various departments asking them to review it – no
response
September 16 Sent agenda item to Clerk of Administrative Services to approve the
concept as directed by procurement.
September 26 Item was deferred to next meeting by Administrative Services Committee.
October 10 Approved by the Administrative Services Committee
October 18 Approved by the Augusta Commission
October 21 Submitted the scope of service to Procurement, asked for a quick
turnaround.
January 13, 2012 Invitation for bids issued
February 10, 2012 Bids opened, only 1 received
February 17, 2012 First meeting with lone bidder in Augusta
Feb. 18-May 4, 2012 Due diligence regarding the proposal by the lone bidder. Numerous
potential problems were identified and investigated
May 4, 2012 Presentation to Fred, Tameka, Finance, and Legal. Decision to present
facts to the Commission ASAP
May 29, 2012 Presentation to Committee
Attachment number 1 \nPage 5 of 5
Item # 18
Commission Meeting Agenda
6/19/2012 5:00 PM
Retail Alcohol License Fees
Department:Planning and Development
Caption:Motion to approve holding the fees for this year and have a public
hearing to receive public input on the issue relating to amending
Augusta-Richmond County Code Section 6-2, Alcoholic
Beverages, so as to increase the retail alcohol license
fees. (Effective 12/1/2012) (Approved by Public Services
Committee June 11, 2012)
Background:It is proposed for discussion that there be an increase in the retail
alcohol license fees due to the additional day of sales. The
proposed license fees for consideration are: Retail Beer, Retail
Wine and Retail Liquor. The fees were last increased in December
2011.
Analysis:At the March 28, 2012 meeting the Commission approved an
amendment to the Alcohol Ordinance that would allow retail
alcohol sales on Sunday. The fees were not increased. There has
been a request to bring back to the Commissioners a proposal to
increase the retail alcohol licenses. The proposed fee amounts are
based on the cost of on-premise consumption Beer, Wine and
Liquor alcohol license fees with Sunday sales for an establishment
in the highest occupancy category. The existing and proposed
seven-day retail Beer, Wine and Liquor fees and the existing on-
premise Beer, Wine and Liquor fees are as follows: (Restaurant)
Retail Retail On Premise - Large Existing Proposed Existing Beer
$665 $855 $665 Wine $665 $855 $665 Liquor $3,330 $4,280
$3330 Sunday n/a n/a $1330 Sales
Financial Impact:The proposed Ordinance amendment will provide for an estimated
$104,120 in additional revenue.
Alternatives:Do not increase the retail alcohol license fees.
Recommendation:Hold a public hearing to receive comments from the retailers.
Cover Memo
Item # 19
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Commission Meeting Agenda
6/19/2012 5:00 PM
Rural Transit Grant Application
Department:Augusta Public Transit
Caption:Motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT) and
Augusta, Georgia from July 1, 2012 to June 30, 2013. (Approved
by Public Services Committee June 11, 2012)
Background:The Augusta-Richmond County Commission annually approves
Augusta Public Transit’s Sec. 5311 Rural Transit grant application
to providing rural transportation service to the citizens of Augusta-
Richmond County.
Analysis:The renewal of this contract will allow Augusta Public Transit to
continue providing rural transportation service to the citizens of
rural Augusta-Richmond County.
Financial Impact:The Augusta-Richmond County share of the budget for 2012 and
½ 2013 should be approximately $186,741.
Alternatives:None. By not approving this application, citizens of rural
Augusta-Richmond County will lose the only public
transportation available to them.
Recommendation:Approve the submission of the grant.
Funds are Available
in the Following
Accounts:
Rural Transit Budget for 2012 and ½ of 2013. 546-09-1120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 20
Clerk of Commission
Cover Memo
Item # 20
EXHIBIT 6
Georgia Intergovernmental Consultation Process
Intergovernmental Coordination Form
Applicant: Augusta-Richmond County
Project Name: Richmond County Transit
Applicant’s Address: 1535 Fenwick Street
Name and Title of Contact Person: Sharon Dottery
Telephone: 706-821-1818
Impacted City/Cities:
Impacted County/Counties: Richmond County
Project Description (Nature, Purpose, Location): The Section 5311
Program funds will be used to provide Rural Public Transit statewide.
This application will provide funding for capital and/or operating
expenses. It will, as well, provide funding for the Intercity Bus
Program, RTAP and State Administration of the 5311 program.
(If necessary, continue description on a supplemental remarks page.)
FUDIG
Source $ Amount
Basic Federal Grant $ 186,741
State Matching Grant $ 9,160
Local Matching Grant $ 122,621
Other Matching Grant $
Total Cost $ 318,522
Federal Catalog No. 20,509
Federal Program Name: Section 5311
Federal Agency Name: Federal Transit
Administration
Federal Contact Name: Robert Buckley
Telephone: 404-865-8518
Federal Agency Address: 230 Peachtree
Street, NW, Suite 800, Atlanta, GA
30303-1512
Impacted Regional Commission: ______________________________________
Type/Print Name of Authorizing Official: Deke Copenhaver
Title: Commission Chairman/Mayor Date: __________________
___________________________________________
Signature of Authorizing Official
SUBMIT TO:
Barbara Jackson, Georgia State Clearinghouse
270 Washington Street, SW, 8th Floor
Atlanta, GA 30334
Ofc. 404-656-3855 Fax 770-344-3568 Rev. 10/11
Attachment number 1 \nPage 1 of 3
Item # 20
EXHIBIT 7
(Page 1 of 2)
AUTHORIZIG RESOLUTIO
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE GEORGIA DEPARTMENT OF
TRANSPORTATION AND THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR A GRANT FOR
PUBLIC TRANSPORTATION ASSISTANCE UNDER SECTION 5311 OF THE FEDERAL TRANSIT LAWS
UNDER CHAPTER 53 OF TITLE 49 OF THE UNITED STATES CODE.
WHEREAS, the Federal Transit Administration and the Georgia Department of Transportation are authorized to
make grant to non-urbanized areas for mass transportation projects; and
WHEREAS, the contract for financial assistance will impose certain obligations upon applicant, including the
provision by it of the local share of project costs; and
WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of
Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the
filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will
comply with Title VI of the Civil Rights Act of 1964 and under the United States Department of Transportation
requirements thereunder; and
NOW THEREFORE, BE IT RESOLVED BY Augusta, Georgia, a political Subdivision of the State of Georgia
(also known as “Richmond County’) hereinafter referred to as the “APPLICANT”,
1. That the Mayor hereinafter referred to as the “Official is authorized to execute and file an application on the
behalf of the Applicant, a City/County government, with the Georgia Department of Transportation to aid in the
financing of public transportation assistance pursuant to Section 5311 of the Federal Transit Act.”
2. That the Official is authorized to execute and file such application and assurances or any other document
required by the U.S. Department of Transportation and the Georgia Department of Transportation effectuating
the purpose of Title VI of the Civil Rights Act of 1964.
3. That the Official is authorized to execute and file all other standard assurances or any other document required
by the Georgia Department of Transportation or the U.S. Department of Transportation in connection with the
application for public transportation assistance.
4. That the Official is authorized to furnish such additional information as the U.S. Department of Transportation or
the Georgia Department of Transportation may require in connection with the application of the project.
5. That the Official is authorized to execute grant contract agreements on behalf of the Applicant with the Georgia
Department of Transportation in connection with the application for public transportation assistance.
6. That the applicant while making application to or receiving grants from the Federal Transit Administration will
comply with FTA Circular 9040.1F, FTA Certifications and Assurances for Federal Assistance 2012 as listed in
Federal Register, Appendix A.
7. That the Applicant has or will have available in the General Fund the required non-federal funds to
meet local share requirements.
Attachment number 1 \nPage 2 of 3
Item # 20
EXHIBIT 7
(Page 2 of 2)
APPROVED AND ADOPTED this_____day of ___________, 20_____.
_______________________________________
Mayor Signature
Deke Copenhaver, Mayor
Type Name and Title
Signed, sealed and delivered this_____day of _______________, 20___ in the presence of
_______________________
Witness
______________________
Notary Public/Notary Seal
CERTIFICATE
The undersigned duly qualified and acting Clerk of Commission of Augusta, Georgia
(Title of Certifying/Attesting Official)(Applicant’s Legal Name) certifies that
the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting held on
____________________________, 20__________.
________________________________
Name of Certifying/Attesting Officer
County Seal
________________________________
Title of Certifying/Attesting Officer
Attachment number 1 \nPage 3 of 3
Item # 20
Commission Meeting Agenda
6/19/2012 5:00 PM
GIS Server Jumpstart Services
Department:Information Technology
Caption:Motion to approve purchase of ESRI Professional Services for
the Information Technology Department. (Approved by Public
Safety Committee June 11, 2012)
Background:Since 1997, Augusta has acquired a vast amount of data related to
Geographic Information Systems (GIS), including digital
orthophotography (computerized aerial maps) for several
years. Likewise, the breadth and depth of data that is captured by
the IT GIS Group and our customer departments has increased.
Augusta IT is currently implementing a new server, database, and
storage solution for our GIS data mentioned above. ESRI is the
company that manufactures our GIS software, and they have
professional services that are available to assist customers with
configuration of all hardware, software, and database platforms so
that GIS maintains optimum availability.
Analysis:The ArcGIS Server Jumpstart Service provides up to 3 days of on-
site installation and configuration support for ArcGIS Server
software on our servers. If installation and configuration are
completed prior to the completion of the 3 day engagement, any
additional remaining on-site time can focus on standard ArcGIS
Server technology topics such as: Setup and Configuration,
Services, Administration and Diagnostics, Data Sources, Caching,
Performance and Scalability Considerations, and Enterprise GIS
Resource Overview. The popularity of our online maps and the
trend toward geographically-based data query (through many of
our business systems) means that our servers should be operating
efficiently to handle the increased workload. The impending
release of mobile apps that use GIS data, as well as our other web
browser-based applications, will increase employee and public use
of our GIS data solutions into the future. This agreement with
ESRI required the incorporation of language related to revised
Procurement regulations. The original agreement was approved by
Commission, thus it is being submitted through the Commission
for approval.
Cover Memo
Item # 21
Financial Impact:$8,000 funded through SPLOST funds set aside for digital
orthophotography, since the services deal with the platform on
which the data will reside and be made available to the public.
Alternatives:N/A
Recommendation:Approve Purchase of ESRI Professional Services
Funds are Available
in the Following
Accounts:
GL 328012110.5424910 JL 211925101.5424910
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Esri, 380 New York St., Redlands, CA 92373-8100 USA • TEL 909-793-2853 • FAX 909-793-3034
G363DM
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IMPLEMETATIO SERVICES ADDEDUM
FOR SERVICES PACKAGES
1. DEFIITIOS
"Commercial off the Shelf Software" or "COTS Software" means all or any portion of Esri's proprietary software
technology accessed or downloaded from an authorized Esri Web site or delivered on any media in any format, including
backups, updates, service packs, patches, hot fixes, or permitted merged copies, available under license to the general public.
"Services Output" means any output produced as a result of the Services provided by Esri under this Agreement. Services
Output can include, but is not limited to, reports, training materials, and custom software code.
"Map Data" means any digital dataset(s) including geographic, vector data, coordinates, raster, or associated tabular
attributes supplied by either party for use in the performance of this Agreement.
"Services" means consulting support being performed by Esri in exchange for compensation from the Licensee.
"Services Package" means a predefined unit of Services provided at a firm fixed price as described in Exhibit A to
Implementation Services Addendum for Services Packages, ArcGIS Server Jumpstart.
2. RESERVATIO OF OWERSHIP AD GRAT OF LICESE
Except as specifically granted in this Agreement, Esri or its licensors own and retain all right, title, and interest in Services
Output. Subject to the terms and conditions set forth in this Agreement, Esri hereby grants to Licensee a nonexclusive,
royalty-free, worldwide license to use, modify, and/or reproduce the Services Output in connection with Licensee's
authorized use of the Esri COTS Software.
3. PATETS AD IVETIOS
Each party shall retain title to any inventions, innovations, and improvements ("Inventions") made or conceived solely by its
principals, employees, consultants, or independent contractors (hereinafter called "Inventors") during the term of this
Agreement. The parties shall jointly own any Inventions made or conceived jointly by Inventors from both parties.
Except as provided in the next paragraph, where Inventions are jointly owned, each party shall share equally the costs of
acquiring protection for the Inventions and furnish the other joint owner with assistance reasonably required for acquiring
protection.
A joint owner ("Assigning Owner") electing not to acquire or maintain protection of any Inventions in any country or
countries shall assign its rights in such Inventions to the other joint owner ("Beneficial Owner") as is necessary to enable the
Beneficial Owner to protect such Inventions in such country or countries at its expense and for its exclusive benefit. In such
event, the Assigning Owner shall make available to the Beneficial Owner the name(s) of Assigning Owner's Inventors and
shall otherwise cooperate with the Beneficial Owner in order to assist the Beneficial Owner in protecting such Inventions.
The Beneficial Owner shall reimburse the Assigning Owner for all reasonable out-of-pocket expenses incurred in rendering
such assistance. If any such Inventions are so protected by the Beneficial Owner, then the Assigning Owner shall have a
license with respect to the subject matter of such protected Inventions in such country or countries.
Neither party may license, transfer, sell, or otherwise alienate or encumber its interest in jointly owned Inventions without the
written consent of the other party, which shall not be unreasonably withheld by either party.
Attachment number 1 \nPage 1 of 7
Item # 21
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4. COMPESATIO
The total firm fixed price for the Services Package is $8,000.00. Services are provided and invoiced on a firm fixed price
basis and the only deliverable is consulting time. Esri will invoice Licensee for all Services Packages ordered upon the
issuance of a valid Purchase Order. The Purchase Order shall confirm the quantity and firm fixed price of the Services
Packages ordered, as described in the Esri proposal or quotation, and reference these terms and conditions. Esri standard
payment terms are Net-30 days from receipt of an Esri invoice. Payment shall be made to the Esri address identified on
original Esri invoices. For Services provided beyond the date the quote is effective or delivered in a new calendar year, Esri
reserves the right to increase the Services Package price in accordance with Esri's most current price schedule. Esri's
obligation for completion of the Services is limited to the hours outlined in the Services Package descriptions within Esri's
statement of work. If additional time is required to complete Licensee's goals or activities set forth in the applicable statement
of work, Esri and Licensee will amend the Purchase Order, as mutually agreed, by increasing the quantity of Service
Packages ordered and issuing a new, or amended, Purchase Order. Esri may, at its sole discretion, stop work in order to avoid
exceeding the total hours allotted in the applicable Services Package. Any unused hours or travel expenses remaining after
the performance of a Services Package will expire and will not be available for performance at a later date. If funded Services
Packages have not been performed within twelve (12) months of the Esri invoice date, the Services Package will expire and
no refund will be provided. Any election to amend and add Services Packages shall not affect the rights or obligations of the
parties under this Agreement.
5. LIMITED WARRATY AD DISCLAIMER OF WARRATIES
Esri warrants for a period of thirty (30) days from the date of performance that the Services will conform to the professional
and technical standards in the software industry. During the limited warranty period, Licensee may require Esri to re-perform
the Services, at no additional cost to the Licensee, if the Services do not substantially conform to the professional and
technical standards of the software industry. Services Output is provided "AS IS" without warranty of any kind.
Disclaimer of Warranties
A. WITH THE EXCEPTION OF THE LIMITED WARRANTY SET FORTH IN THIS ARTICLE, ESRI DISCLAIMS
AND THIS AGREEMENT EXPRESSLY EXCLUDES ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
ORAL OR WRITTEN, INCLUDING, WITHOUT LIMITATION, ANY AND ALL WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
B. IN ADDITION TO AND WITHOUT LIMITING THE PRECEDING PARAGRAPH, ESRI DOES NOT WARRANT
IN ANY WAY MAP DATA. MAP DATA MAY NOT BE FREE OF NONCONFORMITIES, DEFECTS, ERRORS,
OR OMISSIONS; BE AVAILABLE WITHOUT INTERRUPTION; BE CORRECTED IF ERRORS ARE
DISCOVERED; OR MEET LICENSEE'S NEEDS OR EXPECTATIONS. LICENSEE SHOULD NOT RELY ON ANY
MAP DATA UNLESS LICENSEE HAS VERIFIED THE MAP DATA AGAINST ACTUAL DATA FROM
DOCUMENTS OF RECORD, FIELD MEASUREMENT, OR OBSERVATION.
6. LIMITATIO OF LIABILITY AD EXCLUSIVE REMEDY
IN NO EVENT SHALL ESRI BE LIABLE TO LICENSEE FOR COSTS OF PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOST PROFITS; LOST SALES; OR BUSINESS EXPENDITURES; INVESTMENTS; BUSINESS
COMMITMENTS; LOSS OF ANY GOODWILL; OR FOR ANY INDIRECT, SPECIAL, EXEMPLARY,
CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF, OR RELATED TO, THIS AGREEMENT,
HOWEVER CAUSED OR UNDER ANY THEORY OF LIABILITY, EVEN IF ESRI HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. ESRI'S TOTAL CUMULATIVE LIABILITY HEREUNDER, FROM ALL
CAUSES OF ACTION OF ANY KIND SHALL IN NO EVENT EXCEED THE AMOUNT ACTUALLY PAID BY THE
LICENSEE FOR THE PORTION OF THE SERVICES UNDER THIS AGREEMENT. THESE LIMITATIONS SHALL
APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY.
7. COFIDETIALITY
The Services Output is Esri confidential information and Licensee shall preserve and protect the confidentiality of said
Services Output. Insofar as its rights may be legally restricted, Licensee agrees not to reverse engineer or decompile custom
software delivered only in object code, executable code, or similar formats (collectively, "Secure Formats"). For custom
Attachment number 1 \nPage 2 of 7
Item # 21
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software delivered in source code or other human-readable formats, Licensee shall have met its obligations under this
Agreement if its disclosure of custom software is limited to custom software in Secure Formats, provided that the means for
reverse engineering, decompiling, or disassembling such custom software is withheld from such disclosure, and the person or
entity in receipt of such custom software similarly agrees not to perform such acts or allow others to do so.
Except as provided in the preceding paragraph, Licensee shall not disclose the Services Output to employees or third parties
without the advanced written consent of Esri. However, Licensee may, without such consent, make such disclosures to
employees to the extent reasonably required to allow Licensee to use the Services Output in a manner authorized under
applicable licenses. Before disclosing all or any portion of the Services Output to employees or third parties as permitted in
the preceding sentence, Licensee shall inform such employees or third parties of the obligations in this Agreement and obtain
their agreement to be bound by them.
8. EXPORT COTROLS
The disclosures permitted under Article 7, Confidentiality, shall not relieve Licensee of its obligation to maintain the Services
Output in confidence and comply with all applicable laws and regulations of the United States including, without limitation,
its export control laws. Licensee expressly acknowledges and agrees that Licensee shall not export, reexport, transfer, or
release Services Output in whole or in part, to (i) any U.S. embargoed country (or to a national or resident of any U.S.
embargoed country); (ii) any person on the U.S. Treasury Department's list of Specially Designated Nationals; (iii) any
person or entity on the U.S. Commerce Department's Denied Persons List, Entity List, or Unverified List; or (iv) any person
or entity where such export or reexport violates any U.S. export control laws or regulations including, but not limited to, the
terms of any export license or license exception and any amendments and supplemental additions to U.S. export laws as they
occur.
9. GEERAL PROVISIOS
9.1 onhire of Esri Personnel. Licensee will not directly solicit for hire any employee(s) of Esri's technical staff, who is
(are) associated with Services called for under this project, and for a period of one (1) year after completion of the project. In
the event the foregoing provision is breached, liquidated damages equal to twelve (12) months of the Esri employee's
compensation plus any legal expenses associated with the enforcement of this provision shall be paid by the Licensee to Esri.
The foregoing shall in no way restrict Licensee from publicly advertising positions for hire in newspapers, professional
magazines, or Internet postings.
9.2 Taxes. Services provided are quoted exclusive of all state; local; value-added or other taxes, customs, or duties; or other
charges (other than income taxes payable by Esri). In the event such taxes and/or charges become applicable to Esri's
Services or Services Output, Licensee shall pay any such applicable tax upon receipt of written notice that such tax(es) is/are
due.
9.3 UCC Inapplicability. Services provided under this Agreement will not be governed by the Uniform Commercial Code
(UCC) and will not be deemed "goods" within the definition of the UCC.
9.4 Order of Precedence. These terms and conditions supersede those outlined in any Licensee ordering or authorizing
documents such as purchase orders. Any additional terms or conditions in Licensee ordering or authorizing documents are
void and may be incorporated into this Agreement only via written amendment signed by both parties to be binding.
9.5 Assignment and Delegation. Esri may, in whole or in part, assign any of its rights or delegate any performance under
this Agreement, provided that Esri shall remain responsible for the performance it delegates. This Agreement binds and
benefits successors or assigns permitted under this Article.
9.6 Equitable Relief. Licensee agrees that any breach of this Agreement by Licensee may cause Esri irreparable damage and
that, in the event of such breach, in addition to any and all remedies at law, Esri shall have the right to seek an injunction,
specific performance, or other equitable relief in any court of competent jurisdiction to prevent violation of these terms and
without the requirement of posting a bond or undertaking or proving injury as a condition of relief.
Attachment number 1 \nPage 3 of 7
Item # 21
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9.7 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia
without reference to its conflict of laws principles, and Esri agrees that any disputes arising out of this Agreement shall be
decided by the Superior Court of Richmond County, Georgia.
9.8 Temporary Suspension or Delay of Performance of Contract. To the extent that it does not alter the scope of this
agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed
by Esri under this agreement.
9.9 A. Termination for Convenience by Licensee. Licensee may terminate this Agreement at any time on
thirty (30) days' written notice to Esri and upon payment to Esri of all amounts due to date pursuant to this
Agreement, including reasonable termination expenses and the pro rata contract price for the Services affected.
B. Termination for Cause by Licensee. Licensee shall have the right, in addition and without prejudice to any other
rights or remedies, to terminate this Agreement for any material breach of this Agreement by Esri that is not cured
within fifteen (15) days of receipt by Esri of a notice specifying the breach and requiring its cure.
C. Termination for Cause by Esri. Esri may terminate this Agreement immediately upon written notice to Licensee in
the event that one or more of the following occur:
i. Licensee defaults under this Agreement three (3) or more times within any six (6)-month period, regardless of
whether such defaults are cured;
ii. Licensee engages in the unauthorized use of the COTS Software;
iii. Licensee engages in the unauthorized use, reproduction, or disclosure of Services Output;
iv. Licensee breaches any provision of this Agreement and there is no possibility of cure;
v. Licensee fails to pay after ten (10) days' written notice the amounts due to Esri pursuant to the “Compensation”
Article 4 of this Agreement.
9.10 Defective Pricing. To the extent that the pricing provided by Esri is erroneous and defective, the parties may, by
agreement, correct pricing errors to reflect the intent of the parties.
9.11 Specified Excuses for Delay or on-Performance . Esri is not responsible for delay in performance caused by acts of
nature, strikes, lockouts, accidents, or other events beyond the control of Esri. In any such event, the contract price and
schedule shall be equitably adjusted.
9.12 Hold Harmless. Notwithstanding any other provisions of this agreement, Esri shall indemnify and hold harmless
Augusta, GA, and its employees and agents (collectively the “Indemnified Parties”) from and against any and all liabilities,
claims, judgments, damages, and settlements, including all reasonable costs, expenses, and attorneys’ fees, arising out of any
action or claim for bodily injury, death or property damage (except for databases not subject to a reasonable backup program)
brought against any of the Indemnified Parties to the extent arising from any negligent act or omission or willful misconduct
by Esri, its subcontractors or their directors, officers, employees or agents.
9.13 Prohibition against Contingent Fees. Esri is prohibited from directly or indirectly advocating in exchange for
compensation that is contingent in any way upon the approval of this contract or the passage, modification, or defeat of any
legislative action on the part of the Augusta, Georgia Commission. Esri shall not hire anyone to actively advocate in
exchange for compensation that is contingent in any way upon the passage, modification, or defeat of any contract or any
legislation that is to go before the Augusta, Georgia Commission.
9.14 Georgia Prompt Pay Act ot Applicable. The terms of this agreement supersede any and all provisions of the Georgia
Prompt Pay Act.
9.15 Acknowledgement Regarding Contractual Obligations of Augusta, Georgia. Esri acknowledges that this contract
and any changes to it by amendment, modification, change order or other similar document may have required or may require
the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Esri is deemed
to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Esri’s
provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order
or other similar document, including the possibility that Esri may be precluded from recovering payment for such
Attachment number 1 \nPage 4 of 7
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unauthorized goods or services. Accordingly, Esri agrees that if it provides goods or services to Augusta, Georgia under a
contract that has not received proper legislative authorization or if Esri provides goods or services to Augusta, Georgia in
excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta,
Georgia may withhold payment for any unauthorized goods or services provided by Esri. Esri assumes all risk of non-
payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or
to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized,
including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all
Augusta, Georgia contracts for goods and services, except revenue producing contracts.
9.16 Georgia E-Verify Requirements. All contractors and subcontractors entering into contracts with Augusta, Georgia for
the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-
10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered
with and is participating in a federal work authorization program. Esri agrees to provide their E-Verify number and to be in
compliance with the electronic verification of work authorized programs operated by the United States Department of
Homeland Security or any equivalent federal work authorization program operated by the United States Department of
Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of
1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91
and shall continue to use the federal authorization program throughout the contract term. Additionally, Esri agrees that,
should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia Esri will secure from such subcontractor(s) each subcontractor’s E-Verify number as
evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-
.08 or a substantially similar form. Esri agrees to maintain records of such compliance and provide a copy of each such
verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services.
9.17 Right to Inspect Premises. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business,
or work site of Esri or any subcontractor of Esri or subunit thereof which is pertinent to the performance of any contract
awarded or to be awarded by Augusta, Georgia.
9.18 Local Small Business Language. In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Esri agrees to
collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business
Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business
Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7),
the contractor is required to provide local small business utilization reports. Esri shall report to Augusta, Georgia the total
dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to
subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of
minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to
provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of
the remedies set forth, including but not limited to, withholding payment. Esri will not be utilizing any local small business
pursuant to this Agreement. Therefore, all requirements and reporting set forth in this Article are not applicable.
9.19 Entire Agreement. This Agreement constitutes the sole and entire agreement of the parties as to the subject matter set
forth herein and supersedes any previous agreements, understandings, and arrangements (including any attached purchase
order terms and conditions) between the parties relating to such subject matter. The undersigned hereby acknowledges and
represents that he/she has read and understands this Agreement and has the authority to bind his/her organization to these
terms and conditions. An executed Agreement shall constitute a duplicate if it is transmitted through electronic means, such
as fax or e-mail, and reflects the signing of the document by Licensee. Duplicates are valid and binding even if an original
paper document bearing Licensee's original signature is not delivered.
Attachment number 1 \nPage 5 of 7
Item # 21
G363DM
2012C2818
Page 6 of 7 11/01/2010
May 22, 2012
AUGUSTA, GEORGIA (“Licensee”)
By: Date:
Print Name: David S. Copenhaver, Mayor Phone: ( )
Attest:
Lena J. Bonner, Clerk of Commission
Municipal Building
530 Greene Street, 8th Floor
Augusta, Georgia 30901
Attachment number 1 \nPage 6 of 7
Item # 21
G363DM
2012C2818
Page 7 of 7 11/01/2010
May 22, 2012
EXHIBIT A TO
IMPLEMETATIO SERVICES ADDEDUM
FOR SERVICES PACKAGES
ArcGIS Server Jumpstart
ARCGIS SERVER JUMPSTART – UP TO 2 SERVERS. The ArcGIS Server Jumpstart Service provides up to 3 days of on-
site installation and configuration support for ArcGIS Server software on up to 2 Licensee provided physical or virtual
servers by 1 Esri Consultant. If installation and configuration are completed prior to the completion of the 3 day engagement,
any additional remaining on-site time can focus on standard ArcGIS Server technology topics such as: Setup and
Configuration, Services, Administration and Diagnostics, Data Sources, Caching, Performance and Scalability
Considerations, and Enterprise GIS Resource Overview. Licensee will be provided a jumpstart prerequisite and checklist
document prior to the on-site visit. The price includes airfare, hotel, car rental, per diem, and other direct costs. On-site
support will be provided at a mutually agreed upon customer location during one trip within the United States on consecutive
business days during a single work week.
This Services Package requires Licensee to prepare for Esri’s visit. The preparation requirements are outlined at
http://www.Esri.com/legal/serviceagreements. html and all Services will be provided in accordance with the requirements
and assumptions provided therein. Scheduling will be based on resource availability. Topics outside the scope of the ArcGIS
Server Jumpstart include but are not limited to: Migration of Databases and Applications, Advanced Security, High
Availability and Failover, Production Level Replication, and Application Development.
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Commission Meeting Agenda
6/19/2012 5:00 PM
Motion to authorize refunding Water and Sewerage Revenue Bonds, Series 2002
Department:Finance
Caption:Motion to authorize the Finance and Utilities departments to
begin the process for refunding the Water and Sewerage Revenue
Bonds Series 2002 in the approximate outstanding principal
amount of $98,875,000 and the issuance of up to $40,000,000 of
additional bonds for new water and sewer projects, all of such
bonds to be issued through a competitive bid process with Murray,
Barnes, Finister, LLP and McKenna Long & Aldridge, LLP
serving as bond and disclosure counsel. (Approved by Finance
Committee June 11, 2012)
Background:Augusta issued $149,400,000 in bonds in 2002 to finance various
water and sewer improvements. The bond documents provided
that the bonds could be called after ten years. Current interest
rates on tax exempt municipal bonds are lower than the rates on
the existing bonds which makes refunding these bonds a prudent
financial decision. In addition, the Utilities Department has
needed projects that cannot be timely funded through cash flow.
These projects are estimated to total between $35 million and $40
million.
Analysis:
Financial Impact:
Alternatives:a) Refund the existing bonds and issue addtional bonds for needed
projects. b) Not refund the existing bonds and forego the interest
savings and delay the construction of new projects.
Recommendation:Refund the existing bonds and issue the additional bonds for
needed projects.
Funds are Available
in the Following
Accounts:
This is an enterprise fund. Receipts from operations will pay debt
service.Cover Memo
Item # 22
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Commission Meeting Agenda
6/19/2012 5:00 PM
New Life Community Fellowship Baptist Church
Department:Clerk of Commission
Caption:Motion to approve a request from New Life Community
Fellowship Baptist Church for the refunding of 2011 taxes paid by
the church in the amount of $1,613.12. (Approved by Finance
Committee June 11, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
Attachment number 1 \nPage 1 of 1
Item # 23
Commission Meeting Agenda
6/19/2012 5:00 PM
Request for refund Bio-Medical App of GA Inc.
Department:Board of Assessors
Caption:Motion to approve a request for refund for Bio-Medical App. of
Georgia, Inc., 1109 Medical Center Drive, for tax years
2009 ($241.09) and 2010 (230.33), Aco# 65500 and 65501.
(Approved by Finance Committee June 11, 2012)
Background:Request for refund based on personal property audit for Bio-
Medical App. of Georgia, Inc., 1109 Medical Center Drive, for tax
years 2009 and 2010, Act# 65500 and 65501. Refund amount
requested for 2009=$241.09, paid by Bio-Medical App. of Georgia;
amount requested for 2010=$230.33, paid by Fresenius
Management Service.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Refund 2009 and 2010 taxes for Bio-Medical App. of Georgia Inc.
in the amounts of $241.09 and $230.33, respectively.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
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Commission Meeting Agenda
6/19/2012 5:00 PM
Request the purchase of two Articulated Boom Arm Mowers for Augusta Engineering Department-
Maintenance Division
Department:Fleet Management
Caption:Motion to approve the replacement of two articulated boom arm
mowers for Augusta Engineering Department – Maintenance
Division. (Approved by Finance Committee June 11, 2012)
Background:The Augusta Engineering Department-Maintenance Division is
responsible for the grass maintenance in the city and surrounding
areas of Augusta. A significant amount of their grass
maintenance tasks include working along the highways and
roadways which requires the use of a tractor mounted articulated
boom arm mower. Due to the lack of funding over the last few
years, the department’s boom arm mower fleet is deteriorating
rapidly. They have quite a few mowers that are over 10 years old
which in itself creates a very hazardous working environment for
the operators and also the extremely high maintenance costs to
keep running. Two of these older mowers, asset number 940414,
a 1994 model, and 950259, a 1995 model, exceeds the
replacement criteria approved by the Commission in 2004. The
assessment has been attached for review.
Analysis:Fleet Management would like to utilize the Georgia State Contract
bid program to purchase the units. The Georgia State Contract low
bid for this unit was awarded to Alamo, Inc., of Seguin, Texas, but
administered and distributed by Reynolds-Warren Equipment
Company of Lake City, Georgia. The state bid award number is
SWC-99999-SPD-0000043-0004. We have attached the
appropriate paperwork for your review.
Financial Impact:One of these units will be purchased through the use of 2004
Phase IV sales tax funds and the other through the use of 2012
General Capital Outlay funds. The cost of these new articulated
boom arm mowers is $90,944.09 each for a total of $181,888.18.
Alternatives:(1) Approve the request; (2) Do not approve the request
Cover Memo
Item # 25
Recommendation:Approve the request to purchase two articulated boom arm
mowers from Alamo Industrial, Inc. through Reynolds-Warren
Equipment Company, Inc.
Funds are Available
in the Following
Accounts:
324-04-1110/54.21120/201-82-4010/54.21120 & 272-01-
6440/54.12120 & 272-01-6440/54.21120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
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Commission Meeting Agenda
6/19/2012 5:00 PM
Approve recommendation to award contract for RFP 12-128, Janitorial Services for the Environmental
Services Department to M&M Management Services, Inc.
Department:Environmental Services
Caption:Motion to approve recommendation to award contract for RFP
12-128, Janitorial Services for the Enviromental Services
Department, to M&M Management Services, Inc. in the amount
of $34,488.92. (Approved by Engineering Services Committee
June 11, 2012)
Background:In 2010 The Environmental Services Department moved all office
and maintenance staff into the maintenance building. This entailed
an increase in office space from approximately 2,500 sq./ft. to
over 7,500 sq./ft. plus an additional 10,000 sq./ft. of shop space
which we were not equipped to sufficiently maintain. The
department realized the need for, went through the RFP process
with Procurement, and outsourced janitorial services for the
maintenance building and the scale house in August of
2010. Additional services were required over the life of the
contract and are included in the current RFP. The services are still
required to properly maintain these two buildings at our facility.
Analysis:The Environmental Services Department and the Procurement
Department have concluded the RFP process for RFP Item 12-
128, Janitorial Services. After the evaluation process of the five
compliant vendors, M&M Management Services, Inc. scored
higher than the other four vendors. They have also met all
specified requirements of the RFP documents without taking any
exceptions and within an acceptable budget amount. Therefore, it
is the recommendation of the Augusta Environmental Services
Department that M&M Management Services, Inc. should be
awarded the contract for Janitorial Services pending successful
contract execution.
Financial Impact:Adequate funds are available. The department recommends
transferring funds from 542-04-4110/52.39110 to 542-04-4110 /
52.22310. The cost of the services will be $34,488.92 annually,
which is a 10% increase over the previous contract.Cover Memo
Item # 26
Alternatives:1. Approve award recommendation of RFP 12-128, Janitorial
Services for the Environmental Services Department to M&M
Management Services, Inc. 2. Do not approve the award.
Recommendation:Approve award recommendation of RFP 12-128, Janitorial
Services for the Environmental Services Department to M&M
Management Services, Inc. pending successful contract execution.
Funds are Available
in the Following
Accounts:
The department recommends transferring funds from 542-04-
4110/52.39110 to 542-04-4110 / 52.22310.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Request for Proposal
Request for Proposals will be received at this office until Wednesday, March 21, 2012 @ 3:00 p.m. for
furnishing:
RFP Item #12-128 Janitorial Services for Environmental Services
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, March 5, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 9, 16, 23, March 1, 2012
Metro Courier February 15, 2012
cc: Tameka Allen Deputy Administrator
Mark Johnson Environmental Services
Lori Videtto Environmental Services
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 26
VENDORS Attachment B E-Verify # Original 6 Copies Fee Proposal
M &M MANAGEMENT INC.
3114 AUGUSTA TECH DR., STE 403
AUGUSTA GA 30906 YES 357593 YES YES YES
JANI-KING OF AUGUSTA
3665 WHEELER ROAD, SUITE 1A
AUGUSTA, GA 30909 YES 332901 YES YES YES
KSL PROFESSIONAL JANITORIAL
CLEAN
P. O. BOX 957922
DULUTH, GA 30095
YES 495714 YES YES YES
EXECUTIVE JANITORIAL SERVICES
P. O. Box 204922
AUGUSTA, GA 30917-4922 YES 240034 YES YES YES
AMERICAN FACILITY SERVICES
1325 UNION HILL INDUSTRIAL CT.
SUITE A
ALPHARETTA, GA 30004
YES 114358 YES YES YES
EXECUTIVE CLEANING
P. O. Box 1375
MILLEDGEVILLE, GA 31059-1375 YES 001191 YES YES
NO FEE
PROPOSAL/
NON-
COMPLIANT
RFP Item #12-128
Janitorial Services
for Augusta, Georgia - Environmental Services Department
RFP Due: Wednesday, March 21, 2012 @ 3:00 p.m.
The following vendor did not respond:
CSRA CUSTODIAL SERVICES / 2709 OAKLAND AVENUE / AUGUSTA, GA 30909
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 26
Evaluation Criteria
PTS
AMERICAN FACILITY
SERVICES
1325 UNION HILL
INDUSTRIAL CT.
SUITE A
ALPHARETTA, GA 30004
EXECUTIVE JANITORIAL
SERVICES
P. O. Box 204922
AUGUSTA, GA 30917-
4922
JANI-KING OF AUGUSTA
3665 WHEELER ROAD,
SUITE 1A
AUGUSTA, GA 30909
KSL PROFESSIONAL
JANITORIAL CLEAN
P. O. BOX 957922
DULUTH, GA 30095
M &M MANAGEMENT
INC.
3114 AUGUSTA TECH
DR., STE 403
AUGUSTA GA 30906
1. Company Experience - This section should clearly indicate the
capability of the team to perform the work. Provide a company overview
that describes the experience of the company and key individuals who
will be involved in this effort. Provide no more than a one –page
description of your company including the name of the company, date
the company was established, number of employees.
40 32 20 23 22 33
2. Revelant Projects - Provide two project sheets that highlight similar
experience that your project team members have been involved in.
Projects should be janitorial/cleaning service in which the company has
been involved. For any development identified, provide, at a minimum,
the following information:
• Name, location, year service provided
• Role of your company in the service
• Description of service, by type, size, relevant physical attributes similar
to target project.
30 24 10 12 15 23
3. Personnel - Provide a schedule of the personnel you will commit to be
assigned and directly involved and responsible throughout the duration
of the Project. Provide a one page resume highlighting relevant
experience to this project for all assigned Project personnel.
25 17 8 10 12 18
4. Proximity to Area
Within Augusta Richmond County 5 pts
Within the CSRA 4 pts
Within Georgia 3 pts
Within SE United States 2 pts
All Others 1 pt
5 3 4 4 3 5
TOTAL 100 76 42 49 51 80
Cumulative Evaluation Sheet - RFP Item #12-128
Janitorial Services for Augusta Environmental Services
for Augusta, Georgia - Environmental Services Department
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Commission Meeting Agenda
6/19/2012 5:00 PM
Augusta Beautification Program Agreement (Walton Way SR4)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve entering into an agreement with The Augusta
Beautification Program to provide landscape maintenance along
Walton Way (SR 4) between 13th Street and 15th Street as
requested by AED/Traffic Engineering. (Approved by
Engineering Services Committee June 11, 2012)
Background:The Augusta Beautification Program is a privately-funded group
that has installed and maintained landscaped medians throughout
the county. Projects completed by this organization include:
Wheeler Road and St. Sebastian Way. Currently, Augusta
Beautification Program is proposing to landscape and maintain the
median along Walton Way between 13th Street and 15th
Street. Because this section of Walton Way is a state route,
Georgia DOT requires the city to entering into a mowing and
maintenance agreement, irrespective of funding source. This
proposed agreement will allow The Augusta Beautification
Program to provide this maintenance on behalf of the city.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated
Alternatives:1) Approve entering into an agreement with The Augusta
Beautification Program to provide landscape maintenance along
Walton Way (SR 4) between 13th Street and 15th Street as
requested by AED/Traffic Engineering. 2) Do not approve and
beautification project cannot proceed.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 27
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
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Commission Meeting Agenda
6/19/2012 5:00 PM
Exchange Lane and Savannah River Banking Co.
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolution submitted by the Engineering and
Augusta Utilities Departments for Exchange Lane, and Water and
Sewer Installations for Savannah River Banking Company.
(Approved by Engineering Services Committee June 11, 2012)
Background:The final plat for Exchange Lane was approved by the
Commission on May 15, 2012. The subdivision design and plat
for this section, including the storm drain system within the road,
have been reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility
deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Exchange Lane, and Water and Sewer
Installations for Savannah River Banking Company. 2. Do not
approve and risk litigation.
Cover Memo
Item # 28
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
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Commission Meeting Agenda
6/19/2012 5:00 PM
Motion to authorize refunding Water and Sewerage Revenue Bonds, Series 2002
Department:Finance
Caption:Motion to authorize the Finance and Utilities departments to
begin the process for refunding the Water and Sewerage Revenue
Bonds Series 2002 in the approximate outstanding principal
amount of $98,875,000 and the issuance of up to $40,000,000 of
additional bonds for new water and sewer projects, all of such
bonds to be issued through a competitive bid process with Murray,
Barnes, Finister, LLP and McKenna Long & Aldridge, LLP
serving as bond and disclosure counsel. (Approved by
Engineering Services Committee June 11, 2012)
Background:Augusta issued $149,400,000 in bonds in 2002 to finance various
water and sewer improvements. The bond documents provided
that the bonds could be called after ten years. Current interest
rates on tax exempt municipal bonds are lower than the rates on
the existing bonds which makes refunding these bonds a prudent
financial decision. In addition, the Utilities Department has
needed projects that cannot be timely funded through cash flow.
These projects are estimated to total between $35 million and $40
million.
Analysis:
Financial Impact:
Alternatives:a) Refund the existing bonds and issue addtional bonds for needed
projects. b) Not refund the existing bonds and forego the interest
savings and delay the construction of new projects.
Recommendation:Refund the existing bonds and issue the additional bonds for
needed projects.
Funds are Available
in the Following
Accounts:
This is an enterprise fund. Receipts from operations will pay debt
service.Cover Memo
Item # 29
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Commission Meeting Agenda
6/19/2012 5:00 PM
Mowing and Maintenance Agreement and Indemnity Agreement (Walton Way (SR 4)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve entering into a Mowing and Maintenance
Agreement as well as an Indemnity Agreement with the Georgia
Department of Transportation along Walton Way (SR 4) between
13th Street and 15th Street in conjunction with median
landscaping project as requested by AED/TE. (Approved by
Engineering Services Committee June 11, 2012)
Background:Currently, there is a proposed project by the Augusta
Beautification Program to landscape and maintain the median
along Walton Way between 13th Street and 15th Street. Although
in a companion agenda item, the Augusta Beautification Program
will be providing the maintenance of the median, for landscaping
projects along State Routes, Georgia DOT requires that the local
government enter into a mowing and maintenance agreement,
irrespective of funding source. Moreover, since the proposed
project will include a sprinkler system, Georgia DOT requires an
indemnity agreement to be executed as well.
Analysis:Agreement would allow the beautification project to move
forward
Financial Impact:None anticipated.
Alternatives:1.Approve entering into a Mowing and Maintenance Agreement
as well as an Indemnity Agreement with the Georgia Department
of Transportation along Walton Way (SR 4) between 13th Street
and 15th Street in conjunction with median landscaping project as
requested by AED/TE. 2.Do not approve and beautification
project cannot proceed.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following N/A Cover Memo
Item # 30
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
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Item # 30
Commission Meeting Agenda
6/19/2012 5:00 PM
Utilities Emergency Response Planning
Department:Utilities
Caption:Motion to approve a proposal in the amount of $203,716.00 from
Westin Engineering to update ERP (Emergency Response Plan),
COOP (Continuity of Operations Plan) and VA's (Vulnerability
Assessments) for the Utilities Department. (Approved by
Engineering Services Committee June 11, 2012)
Background:Utilities had previously solicited qualifications from firms to
update our Emergency Response Plan (ERP), Continuity of
Operations Plan (COOP) and Vulnerability Assessments (VA).
Westin Engineering was selected as the highest rated firm.
Analysis:The Public Health Security and Bioterrorism Preparedness and
Response Act of 2002 required that public water systems prepare
Emergency Response Plans. Also during that time, the Utilities
had prepared a Continuity of Operations Plan and Vulnerability
Assessments. These plans need to be updated to reflect our new
facilities and organization. The final scope and fee has been
significantly reduced during the negotiation process. Our intent is
to keep these plans updated internally in the future.
Financial Impact:Westin has proposed to update these plans for a fee of $203,716.
Funds are available in account 507043490–5212999/81100010-
5212999.
Alternatives:The Commission could elect not to update these plans.
Recommendation:We recommend that the Commission approve the proposal from
Westin Engineering in the amount of $203,716.
Funds are Available
in the Following
Accounts:
507043490–5212999/81100010-5212999
Cover Memo
Item # 31
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Commission Meeting Agenda
6/19/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held June 5, 2012 and Special Called Meeting held
June 11, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 32
Commission Meeting Agenda
6/19/2012 5:00 PM
Rescheduling Commission Meeting
Department:Clerk of Commission
Caption:Motion to approve the rescheduling of the July 3 Commission
meeting to June 28, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
Commission Meeting Agenda
6/19/2012 5:00 PM
Appointment District 3
Department:
Caption:Motion to approve the appointment of Ms. Aimee Murphy to
Animal Control Board representing District 3.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 34
Commission Meeting Agenda
6/19/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 35