HomeMy WebLinkAbout2012-05-15-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
5/15/2012
5:00 PM
INVOCATION:
Rev. Larry Fryer, Senior Pastor, Hudson Memorial CME Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation to Bethlehem Community Center for 100 years of service.
(Requested by Commissioner Corey Johnson)
Attachments
RECOGNITION(S)
Employee of the Month Award
B. Ms. Sharon W. Bennett, Administrative Asst., ARC Emergency
Management.
Attachments
Augusta Living Green Committee
C. Ms. Tameka Allen, ARC Deputy Administrator/Director Information
Technology Department. RE: Recognition of Augusta Living Green
Committee
Attachments
Augusta Utilities
D. Georgia Association of Water Professionals (GAWP) presentations to
Augusta Utilities.
Attachments
CONSENT AGENDA
(Items 1-23)
PLANNING
1. FINAL PLAT – SAVANNAH RIVER BANKING COMPANY –
BANKING LANE RIGHT-OF-WAY DEDICATION – S-829 – A
request for concurrence with the Augusta Georgia Planning Commission
to approve a petition by W. R. Toole Engineering, on behalf of
Savannah River Banking Co., requesting final plat approval or Savannah
River Banking Co. banking lane right-of-way dedication.
Attachments
2. FINAL PLAT – WILLHAVEN, PHASE 3, SECTION 2 – S-822-II –
A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Brewer and Dudley, on behalf of
Brent Scarbrough & Co., requesting final plat approval for Willhaven,
Phase 3, Section 2. This residential subdivision is located on Theodore
Street, adjacent to Willhaven Phase 3, Section 1 and contains 30 lots.
Attachments
3. FINAL PLAT – SAVANNAH RIVER BANKING SUBDIVISION –
S-831 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Toole Surveying, on behalf of
Savannah River Banking Co., requesting final plat approval for
Savannah River Banking Subdivision. This commercial property is
located on Walton Way Extension and consists of 5 lots.
Attachments
4. Z-12-32 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the condition that outside storage be
limited to the area behind the fence and to roll off containers and baled
aluminum; a petition by Mel Rasmussen, on behalf of Campbell
Recycling requesting a Special Exception to establish a recycling center
and modify conditions from Z-11-01 per Section 24-2(16) of the
Comprehensive Zoning Ordinance for Augusta Georgia affecting
property containing approximately 2.58 acres and is known as 250 Dan
Bowles Road. (Tax Map 087-2-122-01-0) DISTRICT 2
Attachments
5. Z-12-33 - A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Gwen Fulcher Young, on behalf of
Mary Jo Schmalzel et. al., requesting a change of zoning from Zone R-1
(One-family Residential) and Zone B-2 (General Business) to Zone
B-2 containing 1.5 acres and is known as 113, 115, and 117 Davant
Street. (Tax Map 010-0-009-00-0, 010-0-010-00-0 and 010-0-011-00-0)
DISTRICT 7
Attachments
6. Z-12-34 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the condition that the only road access
shall be from a connection to Dyess Parkway. not through Belair Hills
Subdivision; a petition by Fred M. Sims, on behalf of Georgia Vitrified
Brick and Clay Co., requesting a change of zoning from Zone A
(Agriculture) to Zone R-1E (One-family Residential) affecting
property located 2,040 feet, more or less, west of a point where the
centerline of Harper-Franklin Avenue extended intersects the west
right-of-way line of Jimmie Dyess Parkway containing approximately
7.5 acres. (Part of Tax Map 066-0-056-03-0) DISTRICT 3
Attachments
7. Z-12-35 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the condition that there be no road access
through the 42 acre tract toward Belair Hills Subdivision; a petition by
Fred M. Sims, on behalf of Georgia Vitrified Brick and Clay Co.,
requesting a change of zoning from Zone A (Agriculture) to Zone R-
1C (One-family Residential) and Zone A (Agriculture) to Zone R-1
(One-family Residential) affecting property described as follows:
Tract A – to R-1C Beginning at a point located 1,070 feet, more or
less, west of where the centerline of Harper-Franklin Avenue extended
intersects the west right-of-way line of Jimmie Dyess Parkway
containing approximately 42 acres. (Part of Tax Map 066-0-056-03-0)
DISTRICT 3 Tract B – to R-1 Beginning at a point located 1,240 feet,
more or less, southwest of Jimmie Dyess Parkway and being 1,325 feet,
more or less, north of the intersection of the centerline of Harper-
Franklin Avenue extended and the west right-of-way line of Jimmie
Dyess Parkway containing approximately 17 acres. (Part of Tax Map
066-0-056-03-0) DISTRICT 3
Attachments
8. Z-12-37 - A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Bluewater Engineering, on behalf
Michael D. Johnson, requesting a change of zoning from Zone A
(Agriculture), Zone R-1B (One-family Residential), Zone B-1
(Neighborhood Business) and Zone B-2 (General Business) to Zone
B-2 affecting property containing 1.58 acres and is known as 1607
Barton Chapel Road. (Tax Map 053-0-057-01-0) DISTRICT 3
Attachments
9. ZA-R-213 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 2 –
Definitions by changing Funeral Home to allow for facilities for
Attachments
cremation.
PUBLIC SAFETY
10. Motion to approve Fiscal Year 2013 County Capacity Agreement
between the Georgia Department of Corrections and Augusta, Georgia
relative to state inmates being housed in RCCI and to authorize the
Mayor and Clerk of Commission to execute such documents as
necessary to consummate the agreement. (Approved by Public Safety
Committee May 7, 2012)
Attachments
FINANCE
11. Motion approve the acquisition of one work detail van to replace a 1994
work detail van for the Augusta Richmond County Correctional Institute.
(Approved by Finance Committee May 7, 2012)
Attachments
12. Motion to refer this item to the Commission to make the request that all
CHDOs provide an accounting of funds from the 2005 and 2006 grants
by the Augusta Housing and Community Development Department and
to receive the information at a later date. (Approved by Finance
Committee May 7, 2012)
Attachments
ENGINEERING SERVICES
13. Motion to approve and accept Deeds of Dedication for Sanitary Sewer
off Augusta West Parkway. (Approved by Engineering Services
Committee May 7, 2012)
Attachments
14. Motion to approve Option B with once-a-week pickup and include the
incentive perk for homeowner for the recycling program. (Approved by
Engineering Services Committee May 7, 2012)
Attachments
15. Motion to approve and accept easement deeds for the Dixon Airline
Road gravity sanitary sewer. (Approved by Engineering Services
Committee May 7, 2012)
Attachments
16. Motion to approve the recommendation of Augusta Utilities for the Attachments
design and construction of the raw water conversion plan for the golf
courses; develop a rate for the raw water customers; allow First Tee to
begin receiving a rate of $143 per month, begin negotiations with the
customers regarding updates of their systems to tie into the city's new
infrastructure changes; and work toward having the process completed in
approximately six months. (Approved by Engineering Services
Committee May 7, 2012)
17. Motion to approve the Cost Sharing Agreement for Utility Work related
to Goodwill Expansion with an additional $10,018 to be paid to
Goodwill Industries to effect a 50/50 arrangement. (Approved by
Engineering Services Committee May 7, 2012)
Attachments
18. Motion to award a contract modification to Roof Professionals, Inc. for
additional roofing and HVAC upgrades at the Highland Avenue Water
Treatment Filter Plant (HAWTP) complex in the amount of
$58,395. (Approved by Engineering Services Committee May 7,
2012)
Attachments
19. Motion to approve the acquiring of a parcel or tract of property in fee
simple located at 4010 Deans Bridge Road for a purchase price of
$37,000.00, as more fully described in the Sales Option between
Southeastern Paralyzed Veterans of America f/k/a Georgia Carolina
Paralyzed Veterans Association, Inc., as owner, and Augusta, Georgia, as
optionee, attached as Exhibit A, in connection with the Fort Gordon Gate
4 Water Main and Pumping Station Project, as well as the acquiring of a
5,224 sq. ft. temporary construction easement. Said temporary easement
will revert to owner upon completion, testing and acceptance of the
public sanitary sewer. (Approved by Engineering Services Committee
May 7, 2012)
Attachments
20. Motion to approve entering into an agreement with Georgia Power,
stating that the City of Augusta will pay for the Transmission Facility
Relocation Costs on the Marvin Griffin Road Project in accordance with
the estimate totaling $160,370.00, Change Number Four, CPB# 323-
041110-296823603. Also, approve the two Utility Relocation
Agreements to be executed by the City of Augusta Legal Counsel and
the Mayor and approve payment upon completion of the work as
requested by Augusta Engineering Department. (Approved by
Engineering Services Committee May 7, 2012)
Attachments
PETITIONS AND COMMUNICATIONS
21. Motion to approve the minutes of the regular meeting of the
Commission held May 1, 2012.
Attachments
APPOINTMENT(S)
22. Motion to approve the appointment of Ms. Deborah Prince to the
Augusta Animal Control Board representing District 1.
Attachments
23. Motion to approve the ARC Legislative appointments and
reappointments of the following: Clyde Lester, Eugene Tanzymore &
Kitty Cato, Richmond County Sheriff's Merit Board; Aishia Leverett,
Augusta Port Authority; Scott MacGregor, Historic Preservation
Commission; Lillie Hamilton to ARC Library Board of Trustees
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
5/15/2012
AUGUSTA COMMISSION
REGULAR AGENDA
5/15/2012
(Items 24-43)
PUBLIC SERVICES
24. Motion to authorize condemnation to acquire title of a portion of
property for permanent drainage, utility and maintenance easement.
(Parcel 061-1-316-00) 504 Aiken Street.
Attachments
25. Motion to authorize condemnation to acquire title of a portion of
property for temporary construction easement, (Parcel 061-1-225-00-0)
3005 Lake Port Drive.
Attachments
26. New Application: A. N. 12 - 16: A request by Ryan McArdle for an on
premise consumption Liquor, Beer and Wine license to be used in
connection with The Indian Queen located at 2502 Wrightsboro Rd.
District 2. Super District 9.
Attachments
27. New Ownership Application: A. N. 12 - 17: A request by Gurpreet Walia
for a retail package Beer & Wine license to be used in connection with
Get N Go located at 2350 Windsor Spring Rd. District 6. Super District
10.
Attachments
28. Motion to approve the Capital Improvements Program Manager’s
recommendation to select LOC Scientific, Inc. as the Crime Lab
Equipment vendor with a bid of $49,219.97 for the Augusta, Georgia
Sheriff’s Office Building.
Attachments
29. Approve award of the Agreement for Maintenance of the Building
Automation Systems, life safety alarms and video monitoring systems at
the Charles B. Webster Detention Center (CBWDC) to Southeast
Automated Systems in the amount of $53,470.00 as a sole source
provider.
Attachments
30. Motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA) and
Augusta, Georgia for Capital Fuel Expense.
Attachments
31. Approve award of the Agreement for Maintenance of the Building
Automation Systems, video monitoring systems and life safety systems
at the Law Enforcement Center (LEC) to Southeast Automated Systems
in the amount of $39,840.00 as a sole source provider.
Attachments
32. Motion to approve a No Cost Land on Airport Memorandum of
Agreement between the Augusta Richmond County Commission and the
Federal Aviation Administration for Daniel Field Airport.
Attachments
33. Approve MOU concerning Affliation of Students For Applied Education
Experience with Augusta Recreation, Parks and Facilities Department.
Attachments
ADMINISTRATIVE SERVICES
34. Discuss the denial of the final negotiated contract with Automatic Data
Processing (ADP) and tasking the Administrator to bring back at the first
Commission meeting in June a path forward regarding the internal
operations of the Human Resources Department. (Referred from May
1 Commission meeting)
Attachments
35. Motion to approve annual bid item for chemicals for the Utilities
Department.
Attachments
36. Motion to approve updating Augusta-Richmond County’s Information
in the Federal Home Loan Bank’s (FHLB) database which would allow
our continued participation in FHLBatl’s Community Investments
Services (CIS) Affordable Housing Program.
Attachments
37. Motion to accept as information the elected official and independent
boards and authorities who have made elections regarding the PPPM.
Attachments
38. Motion to approve the resolution supporting Augusta Housing Authority
and Walton Communities, LLC’s application for low income housing tax
credits for Walton Oaks Phase 2 (Family).
Attachments
PUBLIC SAFETY
39. Motion to accept the grant award from the Accountability Court Office
of the Governor - Office of Highway Safety in the amount of $25,000.
Attachments
ENGINEERING SERVICES
40. Report from staff regarding the development of a proposal showing the
cost savings concerning the use of sewer sludge from the ARC and Fort
Gordon Wastewater Treatment Plants at the ARC Solid Waste Facility in
association with their methane gas project and to accelerate the
elimination/reduction of garbage at the landfill. (Referred from March
28 Commission meeting)
Attachments
Upcoming Meetings
www.augustaga.gov
APPOINTMENT(S)
41. Motion to appoint the chair of the Richmond County Board of Elections
from nominees submitted by the ARC Legislative Delegation Sanford
Loyd, Tim McFalls and Gwendolyn Roundtree.
Attachments
OTHER BUSINESS
42. Motion to approve a Resolution to the Board of Regents for the purpose
of including the name of Augusta in the new combined Augusta State &
Georgia Health Sciences Universities. (Requested by Commissioner
Jerry Brigham)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
43. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
5/15/2012 5:00 PM
Invocation
Department:
Caption:Rev. Larry Fryer, Senior Pastor, Hudson Memorial CME Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
5/15/2012 5:00 PM
Bethlehem Community Center
Department:
Caption:Presentation to Bethlehem Community Center for 100 years of
service. (Requested by Commissioner Corey Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
5/15/2012 5:00 PM
Employee of the Month Award
Department:
Caption:Ms. Sharon W. Bennett, Administrative Asst., ARC Emergency
Management.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
5/15/2012 5:00 PM
Augusta Living Green Committee
Department:
Caption:Ms. Tameka Allen, ARC Deputy Administrator/Director
Information Technology Department. RE: Recognition of
Augusta Living Green Committee
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Commission Meeting Agenda
5/15/2012 5:00 PM
Augusta Utilities
Department:
Caption:Georgia Association of Water Professionals (GAWP)
presentations to Augusta Utilities.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Commission Meeting Agenda
5/15/2012 5:00 PM
Final Plat Savannah River Banking Co.
Department:Planning Commission
Caption: FINAL PLAT – SAVANNAH RIVER BANKING COMPANY
– BANKING LANE RIGHT-OF-WAY DEDICATION – S-
829 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by W. R. Toole
Engineering, on behalf of Savannah River Banking Co.,
requesting final plat approval or Savannah River Banking Co.
banking lane right-of-way dedication.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
5/15/2012 5:00 PM
Final Plat - Willhaven, Ph 3 Sec 2
Department:Planning Commission
Caption: FINAL PLAT – WILLHAVEN, PHASE 3, SECTION 2 – S-
822-II – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Brewer and
Dudley, on behalf of Brent Scarbrough & Co., requesting final
plat approval for Willhaven, Phase 3, Section 2. This residential
subdivision is located on Theodore Street, adjacent to Willhaven
Phase 3, Section 1 and contains 30 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
5/15/2012 5:00 PM
Final Plat Savannah River Banking Sub.
Department:Planning Commission
Caption: FINAL PLAT – SAVANNAH RIVER BANKING
SUBDIVISION – S-831 – A request for concurrence with the
Augusta Georgia Planning Commission to approve a petition by
Toole Surveying, on behalf of Savannah River Banking Co.,
requesting final plat approval for Savannah River Banking
Subdivision. This commercial property is located on Walton Way
Extension and consists of 5 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
5/15/2012 5:00 PM
Z-12-32
Department:Planning Commission
Caption: Z-12-32 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the condition that outside
storage be limited to the area behind the fence and to roll off
containers and baled aluminum; a petition by Mel Rasmussen, on
behalf of Campbell Recycling requesting a Special Exception to
establish a recycling center and modify conditions from Z-11-01
per Section 24-2(16) of the Comprehensive Zoning Ordinance for
Augusta Georgia affecting property containing approximately 2.58
acres and is known as 250 Dan Bowles Road. (Tax Map 087-2-
122-01-0) DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
5/15/2012 5:00 PM
Z-12-33
Department:Planning Commission
Caption: Z-12-33 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Gwen Fulcher
Young, on behalf of Mary Jo Schmalzel et. al., requesting a
change of zoning from Zone R-1 (One-family Residential) and
Zone B-2 (General Business) to Zone B-2 containing 1.5 acres
and is known as 113, 115, and 117 Davant Street. (Tax Map 010-
0-009-00-0, 010-0-010-00-0 and 010-0-011-00-0) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
5/15/2012 5:00 PM
Z-12-34
Department:Planning Commission
Caption: Z-12-34 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the condition that the only
road access shall be from a connection to Dyess Parkway. not
through Belair Hills Subdivision; a petition by Fred M. Sims, on
behalf of Georgia Vitrified Brick and Clay Co., requesting
a change of zoning from Zone A (Agriculture) to Zone R-1E
(One-family Residential) affecting property located 2,040 feet,
more or less, west of a point where the centerline of Harper-
Franklin Avenue extended intersects the west right-of-way line
of Jimmie Dyess Parkway containing approximately 7.5 acres.
(Part of Tax Map 066-0-056-03-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
5/15/2012 5:00 PM
Z-12-35
Department:Planning Commission
Caption: Z-12-35 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the condition that there be
no road access through the 42 acre tract toward Belair Hills
Subdivision; a petition by Fred M. Sims, on behalf of Georgia
Vitrified Brick and Clay Co., requesting a change of zoning from
Zone A (Agriculture) to Zone R-1C (One-family Residential)
and Zone A (Agriculture) to Zone R-1 (One-family
Residential) affecting property described as follows: Tract A –
to R-1C Beginning at a point located 1,070 feet, more or less,
west of where the centerline of Harper-Franklin Avenue extended
intersects the west right-of-way line of Jimmie Dyess Parkway
containing approximately 42 acres. (Part of Tax Map 066-0-056-
03-0) DISTRICT 3 Tract B – to R-1 Beginning at a point
located 1,240 feet, more or less, southwest of Jimmie Dyess
Parkway and being 1,325 feet, more or less, north of the
intersection of the centerline of Harper-Franklin Avenue extended
and the west right-of-way line of Jimmie Dyess Parkway
containing approximately 17 acres. (Part of Tax Map 066-0-056-
03-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Commission Meeting Agenda
5/15/2012 5:00 PM
Z-12-37
Department:Planning Commission
Caption: Z-12-37 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Bluewater
Engineering, on behalf Michael D. Johnson, requesting a change
of zoning from Zone A (Agriculture), Zone R-1B (One-family
Residential), Zone B-1 (Neighborhood Business) and Zone B-2
(General Business) to Zone B-2 affecting property containing
1.58 acres and is known as 1607 Barton Chapel Road. (Tax Map
053-0-057-01-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
Commission Meeting Agenda
5/15/2012 5:00 PM
ZA-R-213
Department:Planning Commission
Caption: ZA-R-213 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 2 –
Definitions by changing Funeral Home to allow for facilities for
cremation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia
Commission effective September 16, 1997 by amending Section 2 (Definitions)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following
definitions in Section 2 - Funeral Home
"FUERAL HOME" shall mean a building or part thereof used for human funeral services. Such building
may contain space and facilities for:
d) the storage of funeral vehicles, but shall not include facilities for cremation. Where a funeral
home is permitted, a funeral chapel shall also be permitted.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by substituting the following in
Section 2 - Funeral Home
(d) the storage of funeral vehicles and the allowance of cremation facilities for use by the individual
funeral home within which such cremation facilities would be located. When a funeral home is
permitted, a funeral chapel shall also be permitted.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed.
Duly adopted by the Augusta, Georgia Commission this ______ day of __________________, 2012.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 14
Commission Meeting Agenda
5/15/2012 5:00 PM
Acquisition of permanent drainage, utility & maintenance easement to Richmond County, Georgia from
Robert K. Daniels son of Nellie G. Daniels
Department:Recreation, Parks & Facilities
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent drainage, utility and maintenance easement.
(Parcel 061-1-316-00) 504 Aiken Street.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 965.65 square feet of
permanent drainage, utility and maintenance easement. The
appraised value is $242.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 327-04-1110 J/L 209-812-101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 1
Item # 15
Commission Meeting Agenda
5/15/2012 5:00 PM
Acquisition of Temporary Construction Easement to Richmond County, Georgia from Sharon Cherie
Anderson
Department:Engineering
Caption:Motion to authorize condemnation to acquire title of a portion of
property for temporary construction easement, (Parcel 061-1-225-
00-0) 3005 Lake Port Drive.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 303.67 square feet of
temporary construction easement. The appraised value is $15.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 327-04-1110 J/L 209-812-101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 1
Item # 16
Commission Meeting Agenda
5/15/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 12 - 16: A request by Ryan McArdle for
an on premise consumption Liquor, Beer and Wine license to be
used in connection with The Indian Queen located at 2502
Wrightsboro Rd. District 2. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4235.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 2
Item # 17
Attachment number 1 \nPage 2 of 2
Item # 17
Commission Meeting Agenda
5/15/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 17: A request by
Gurpreet Walia for a retail package Beer & Wine license to be
used in connection with Get N Go located at 2350 Windsor Spring
Rd. District 6. Super District 10.
Background:This is a new ownership. Formerly in the name of Kwang Chong.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 2
Item # 18
Attachment number 1 \nPage 2 of 2
Item # 18
Commission Meeting Agenda
5/15/2012 5:00 PM
Augusta Georgia Sheriff's Office Crime Lab Equipment
Department:Recreation, Parks and Facilities
Caption:Motion to approve the Capital Improvements Program Manager’s
recommendation to select LOC Scientific, Inc. as the Crime Lab
Equipment vendor with a bid of $49,219.97 for the Augusta,
Georgia Sheriff’s Office Building.
Background:On February 22, 2012 we received three bids in response to Bid
Item #12-111 Crime Lab Equipment for the Sheriff’s Office, none
of these bids were compliant. On March 14, 2012 we received
two bids in response to Re-Bid Item #12-111A Crime Lab
Equipment for Sheriff’s Office. Of these two only the one
received from LOC Scientific, Inc. was deemed to be compliant.
Analysis:The Program Manager and the Architect have reviewed the bid
from LOC Scientific, Inc. and find that it is compliant with the
plans and specifications. The Sheriff’s Office also reviewed the
submittal from LOC Scientific, Inc. and found that it met their
needs. The Sheriff’s Office, the Architect and the Program
Manager meet with LOC Scientific, Inc. to review their scope. All
parties agree that the bid from LOC Scientific, Inc. is compliant
with the plans and specification, has a correct and complete scope
of work and is therefore the lowest responsible and responsive bid.
Financial Impact:The LOC Scientific, Inc. bid of $ 49,219.97 is within the Total
Project Budget of $10,678,729.00.
Alternatives:1) Approve the Capital Improvements Program Manager’s
recommendation to select LOC Scientific, Inc. as the Crime Lab
Equipment vendor for the Augusta, Georgia Sheriff’s Office. 2)
Reject the bids and rebid the Crime Lab Equipment which would
have a negative impact on the project schedule and total project
costs.
Recommendation:Alternative #1: To Approve the Capital Improvements Program
Manager’s recommendation to select LOC Scientific, Inc. as the
Crime Lab Equipment vendor for the Augusta, GA Sheriff’s
Cover Memo
Item # 19
Office.
Funds are Available
in the Following
Accounts:
GL 325-05-1120, JL 208251103
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Attachment number 1 \nPage 1 of 1
Item # 19
Attachment number 2 \nPage 1 of 1
Item # 19
Attachment number 3 \nPage 1 of 1
Item # 19
Attachment number 4 \nPage 1 of 1
Item # 19
Commission Meeting Agenda
5/15/2012 5:00 PM
CBWDC - Automation Maintenance
Department:Recreation, Parks and Facilities
Caption:Approve award of the Agreement for Maintenance of the
Building Automation Systems, life safety alarms and video
monitoring systems at the Charles B. Webster Detention Center
(CBWDC) to Southeast Automated Systems in the amount of
$53,470.00 as a sole source provider.
Background:In 2010, we issued an RFP for maintenance of our building
automation systems. The successful vendor was Southeast
Automated Systems. Since that time, we have made substantial
investments in converting the automation systems at the
Municipal Building and LEC. All recent new construction
including the Judicial Center, Webster Expansions (recently
completed and the phase currently being designed), Sheriff’s
Administration Building and the upcoming renovations to the
Municipal Building incorporates building automation systems
utilizing the system provided by Southeast in order to standardize
for operational efficiency.
Analysis:The automation system is web-based and allows significant
flexibility in monitoring and diagnostics as we can do much of
this from remote locations. Our long range plans include adding
automation capabilities at additional locations for energy
conservation and is much simpler and more cost effective if we
standardize. The system in place will allow for open source
bidding in the future. However, we do not recommend changing
until the system installations currently under way are in place,
operational and fully integrated. Considering the funds already
invested in conversion to this system, the ongoing Commission
activities at recently completed projects and the new installations
in progress, staff recommends engaging Southeast Automated
Systems to perform maintenance on automation and fire/security
alarm systems at the CBWDC in accordance with the attached
proposal. The annual cost for this agreement is $20,095.00 for
building automation and $33,375.00 for fire and life security
safety alarms and closed circuit video. The total is $53,470.00 and
is funded in 101-01-6213. Cover Memo
Item # 20
Financial Impact:Total cost for automation system maintenance at CBWDC is
$53,470.00
Alternatives:1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, life safety alarms and video
monitoring systems at the Charles B. Webster Detention Center
(CBWDC) to Southeast Automated Systems in the amount of
$53,470.00 as a sole source provider. 2. Do not approve
Recommendation:#1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, life safety alarms and video
monitoring systems at the Charles B. Webster Detention Center
(CBWDC) to Southeast Automated Systems in the amount of
$53,470.00 as a sole source provider.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101-01-
6213/5223112
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1 \nPage 1 of 6
Item # 20
Attachment number 1 \nPage 2 of 6
Item # 20
Attachment number 1 \nPage 3 of 6
Item # 20
Attachment number 1 \nPage 4 of 6
Item # 20
Attachment number 1 \nPage 5 of 6
Item # 20
Attachment number 1 \nPage 6 of 6
Item # 20
Attachment number 2 \nPage 1 of 1
Item # 20
Commission Meeting Agenda
5/15/2012 5:00 PM
Fuel Grant
Department:Augusta Public Transit
Caption:Motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA) and
Augusta, Georgia for Capital Fuel Expense.
Background:APT requested $525,000 and has been awarded $222,669. This item
will be 80% federally funded and 20% locally funded. The State
portion is not available at this time to due to state funding cutbacks.
Analysis:The approval of this grant application will allow Augusta Public
Transit to receive capital funding for fuel dollars under vehicle
maintenance which is reimbursable.
Financial Impact:The funding for this application is 80% federal $178,135.20, and
20% Local $44,533.80.
Alternatives:None. If you do not approve this grant, we will lose the money. This
money will be used to help with the fuel expenses for Transit.
Recommendation:Approve the submission of this grant application.
Funds are Available
in the Following
Accounts:
Funds available in 546-09-1111-53-12720
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 2
Item # 21
Attachment number 1 \nPage 2 of 2
Item # 21
22061 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
each applicant is capable of operating in
interstate commerce as safely as he/she
has been performing in intrastate
commerce. Consequently, FMCSA finds
that exempting these applicants from
the vision requirement in 49 CFR
391.41(b)(10) is likely to achieve a level
of safety equal to that existing without
the exemption. For this reason, the
Agency is granting the exemptions for
the 2-year period allowed by 49 U.S.C.
31136(e) and 31315 to the eleven
applicants listed in the notice of
February 13, 2012 (77 FR 7657).
We recognize that the vision of an
applicant may change and affect his/her
ability to operate a CMV as safely as in
the past. As a condition of the
exemption, therefore, FMCSA will
impose requirements on the eleven
individuals consistent with the
grandfathering provisions applied to
drivers who participated in the
Agency’s vision waiver program.
Those requirements are found at 49
CFR 391.64(b) and include the
following: (1) That each individual be
physically examined every year (a) by
an ophthalmologist or optometrist who
attests that the vision in the better eye
continues to meet the requirement in 49
CFR 391.41(b)(10) and (b) by a medical
examiner who attests that the individual
is otherwise physically qualified under
49 CFR 391.41; (2) that each individual
provide a copy of the ophthalmologist’s
or optometrist’s report to the medical
examiner at the time of the annual
medical examination; and (3) that each
individual provide a copy of the annual
medical certification to the employer for
retention in the driver’s qualification
file, or keep a copy in his/her driver’s
qualification file if he/she is self-
employed. The driver must have a copy
of the certification when driving, for
presentation to a duly authorized
Federal, State, or local enforcement
official.
Discussion of Comments
FMCSA received one comment in this
proceeding. The Pennsylvania
Department of Transportation is in favor
of granting Federal vision exemptions to
Daniel I. Miller and Roger L. Courson.
Conclusion
Based upon its evaluation of the
eleven exemption applications, FMCSA
exempts John E. Chitty (FL), Roger L.
Courson (PA), Revis D. Durbin (IL),
James D. Evans (MD), Lowell S. Johnson
(MN), Chet A. Keen (UT), Julian A.
Mancha (TX), Daniel I. Miller (PA),
Elijah Mitchell (TX), Gregory M.
Quilling (VA), and Donald L. Schaeffer
(MO) from the vision requirement in 49
CFR 391.41(b)(10), subject to the
requirements cited above (49 CFR
391.64(b)).
In accordance with 49 U.S.C. 31136(e)
and 31315, each exemption will be valid
for 2 years unless revoked earlier by
FMCSA. The exemption will be revoked
if: (1) The person fails to comply with
the terms and conditions of the
exemption; (2) the exemption has
resulted in a lower level of safety than
was maintained before it was granted; or
(3) continuation of the exemption would
not be consistent with the goals and
objectives of 49 U.S.C. 31136 and 31315.
If the exemption is still effective at the
end of the 2-year period, the person may
apply to FMCSA for a renewal under
procedures in effect at that time.
Issued on: April 3, 2012.
Larry W. Minor,
Associate Administrator for Policy.
[FR Doc. 2012–8775 Filed 4–11–12; 8:45 am]
BILLING CODE 4910–EX–P
DEPARTMENT OF TRANSPORTATION
Federal Transit Administration
FTA Section 5307 Urbanized Area
Formula Program: Allocation of
Funding Caps for Treating Fuel and
Electric Utility Costs for Vehicle
Propulsion as a Capital Maintenance
Expense
AGENCY: Federal Transit Administration
(FTA), DOT.
ACTION: Notice.
SUMMARY: The Consolidated and Further
Continuing Appropriations Act, 2012
(Pub. L. 112–055) permits the Federal
Transit Administration (FTA) to treat
fuel costs for vehicle operations,
including utility costs for the
propulsion of electrical vehicles, as a
capital maintenance item for grants
made in FY 2012 under the Urbanized
Area Formula Program, up to a total of
$100,000,000. FTA announced this
provision and its implementation in the
FTA Fiscal Year 2012 Notice of
Apportionments, Allocations, and
Program Information, published in the
Federal Register on January 11, 2012
(Vol. 77, No. 7 1786–1856). Since total
obligations for this purpose are limited
to $100,000,000, FTA is limiting the use
of funds for this purpose to program
recipients that responded to an
announcement which was posted at
www.grants.gov on January 25 and
closed on February 29. Based on the
$100,000,000 cap on use of this
provision, FTA has allocated funding
caps to program recipients that
responded to this announcement based
on their relative share of the FY 2012
Section 5307/5340 formula
apportionment. Recipients are advised
that this provision does not provide any
funding in addition to their Section
5307/5340 program apportionment.
FOR FURTHER INFORMATION CONTACT: For
general information about this notice
contact David Schneider, Acting
Director, Office of Transit Programs, at
(202) 493–0175. Please contact the
appropriate FTA regional office for any
specific requests for information or
technical assistance.
SUPPLEMENTARY INFORMATION: The
Consolidated and Further Continuing
Appropriations Act, 2012, permits FTA
to treat fuel costs for vehicle operations,
including utility costs for the
propulsion of electrical vehicles, as a
capital maintenance item for grants
made in FY 2012 under the Urbanized
Area Formula Program, up to a total of
$100,000,000. FTA announced this
provision and its implementation in the
FTA Fiscal Year 2012 Notice of
Apportionments, Allocations, and
Program Information, published in the
Federal Register on January 11, 2012
(Vol. 77, No. 7 1786–1856). Program
recipients in the identified urbanized
areas are eligible for reimbursement of
fuel and electrical utility costs for
vehicle propulsion under this provision
at an 80/20 Federal/local share.
Since total obligations for this
purpose are limited to $100,000,000, the
use of funds for this purpose is limited
to urbanized areas that responded to the
solicitation that was announced in the
January 11, 2012 FTA Fiscal Year 2012
Notice of Apportionments, Allocations,
and Program Information. Applications
were received between January 25 and
February 29 via www.grants.gov.
Eligible respondents were required to
be either the designated recipient of
Section 5307 formula apportionments in
urbanized areas over 200,000 in
population or a State Department of
Transportation or other designee for
urbanized areas under 200,000 in
population. FTA received requests from
70 large UZAs and 24 States, on behalf
of 106 small UZAs. The total amount
requested was $237,168,845. To allocate
the available resources, FTA has
determined funding caps for all
requesting UZAs and States (see Table
1 and 2) proportional to the Section
5307/5340 formula apportionment.
Where a UZA or State requested less
than the calculated cap amount, the
funding reflects the requested amount.
Table 1 includes the name of each
requesting urbanized area over 200,000
in population, the name of the
requesting designated recipient(s), and
the dollar cap on reimbursements for all
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Item # 21
22062 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
funding recipients within the urbanized
area. Table 2 shows the States that
requested this provision, the list of
small urbanized areas for which the
State submitted requests, and the
statewide funding cap on
reimbursements made through each
State’s Governor’s apportionment.
Although there may be additional small
urbanized areas within the states listed
in Table 2, the funds displayed in Table
2 can only be used for the specific small
urbanized areas listed, as these areas
were identified by the States in their
requests to take advantage of the fuel/
electric propulsion provision. The State
may sub-allocate the funding cap among
the listed small urbanized areas on the
basis of need.
Program recipients are advised that
the distribution of this provision within
an urbanized area is subject to Federal
planning requirements and will require
coordination between the designated
recipient(s), the Metropolitan Planning
Organization (MPO), and other direct
recipients of FTA funds. Funds sub-
allocated to direct recipients within a
UZA will be included in their FTA
grants. Procurements to which these
5307 funds are applied must comply
with Federal procurement requirements
and include all applicable Federal
procurement clauses.
Recipients are reminded that this
provision does not provide any
additional funding but rather how they
may use a portion of their UZA’s
Section 5307/5340 program
apportionment. Funds granted under
this provision will be treated as an
alternative use of the eligible recipient’s
formula funding. While this provision
applies to grants made during FY 2012,
it is not limited to grants made using FY
2012 apportioned funds and may also
include grants made during FY 2012
that include prior year funds. Recipients
within the identified urbanized areas
are required to obligate funds no later
than September 30, 2012. Once funds
are obligated, they will remain available
until expended, and may be used for
eligible costs incurred during the
applicant’s current fiscal year plus one
additional year. FTA does not plan to
reallocate funding caps under this
provision.
Issued in Washington, DC, this 9th day of
April, 2012.
Peter Rogoff,
Administrator.
BILLING CODE P
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Attachment number 2 \nPage 2 of 6
Item # 21
22063 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
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Item # 21
22064 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
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Item # 21
22065 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
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Attachment number 2 \nPage 5 of 6
Item # 21
22066 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
BILLING CODE C
[FR Doc. 2012–8853 Filed 4–11–12; 8:45 am]
BILLING CODE P
DEPARTMENT OF THE TREASURY
Fiscal Service
Proposed Collection of Information:
‘‘Notice of Reclamation Electronic
Funds Transfer, Federal Recurring
Payments; and ‘‘Request for Debit,
Electronic Funds Transfer, Federal
Recurring Payments’’
AGENCY: Financial Management Service,
Fiscal Service, Treasury.
ACTION: Notice and request for
comments.
SUMMARY: The Financial Management
Service, as part of its continuing effort
to reduce paperwork and respondent
burden, invites the general public and
other Federal agencies to take this
opportunity to comment on a
continuing information collection. By
this notice, the Financial Management
Service solicits comments concerning
forms FMS–I33, ‘‘Notice of Reclamation.
Electronic Funds Transfer, Federal
Recurring Payment’’ and FMS–135,
‘‘Request for Debit. Electronic Funds
Transfer, Federal Recurring Payments.’’
DATES: Written comments should be
received on or before June 11, 2012.
ADDRESSES: Direct all written comments
to Financial Management Service, 3700
East West Highway, Records and
Information Management Branch, Room
135, Hyattsville, Maryland 20782.
FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of the form(s) and instructions
should be directed to Kwema Ledbetter,
Director, Project Management Division,
Project Management Division, Room
611B, 3700 East West Highway,
Hyattsville, MD 20782, (202) 874–3974.
SUPPLEMENTARY INFORMATION: Pursuant
to the Paperwork Reduction Act of 1995,
(44 U.S.C. 3506(c)(2)(A)), the Financial
Management Service solicits comments
on the collection of information
described below:
Title: ‘‘Notice of Reclamation,
Electronic Funds Transfer, Federal
Recurring Payments’’; and ‘‘Request for
Debit, Electronic Funds Transfer,
Federal Recurring Payments’’.
OMB Number: 1510–0043.
Form Number: FMS 133, FMS 135.
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Attachment number 2 \nPage 6 of 6
Item # 21
Commission Meeting Agenda
5/15/2012 5:00 PM
LEC Automation Maintenance
Department:Recreation, Parks and Facilities
Caption:Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $39,840.00 as a sole source
provider.
Background:In 2010, we issued an RFP for maintenance of our building
automation systems. The successful vendor was Southeast
Automated Systems. Since that time, we have made substantial
investments in converting the automation systems at the
Municipal Building and LEC. All recent new construction
including the Judicial Center, Webster Expansions (recently
completed and the phase currently being designed), Sheriff’s
Administration Building and the upcoming renovations to the
Municipal Building incorporates building automation systems
utilizing the system provided by Southeast in order to standardize
for operational efficiency.
Analysis:The automation system is web-based and allows significant
flexibility in monitoring and diagnostics as we can do much of
this from remote locations. Our long range plans include adding
automation capabilities at additional locations for energy
conservation and is much simpler and more cost effective if we
standardize. The system in place will allow for open source
bidding in the future. However, we do not recommend changing
until the system installations currently under way are in place,
operational and fully integrated. Considering the funds already
invested in conversion to this system, the ongoing Commission
activities at recently completed projects, pending changes in
occupancy at the LEC and the new installations in progress, staff
recommends engaging Southeast Automated Systems to perform
maintenance on automation and fire/security alarm systems at the
LEC in accordance with the attached proposal. The annual cost for
this agreement is $5,760.00 for building automation and
$34,080.00 for fire and security life safety alarms and closed
circuit video. The total is $39,840.00 and is funded in 101-01-
6212.
Cover Memo
Item # 22
Financial Impact:Total cost for automation system maintenance at LEC is
$39,840.00
Alternatives:1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $39,840.00 as a sole source
provider. 2. Do not approve
Recommendation:#1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $39,840.00 as a sole source
provider.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101-01-
6212/5223112
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 6
Item # 22
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Item # 22
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Item # 22
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Item # 22
Commission Meeting Agenda
5/15/2012 5:00 PM
Memorandum of Agreement
Department:Clerk of Commission
Caption:Motion to approve a No Cost Land on Airport Memorandum of
Agreement between the Augusta Richmond County Commission
and the Federal Aviation Administration for Daniel Field Airport.
Background:See attached agreement.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 23
Attachment number 1 \nPage 1 of 8
Item # 23
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Item # 23
Commission Meeting Agenda
5/15/2012 5:00 PM
MOU with Georgia Southern University Regarding Internship
Department:Recreation, Parks and Facilities Department
Caption:Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department.
Background:The Board of Regents of the University System of Georgia has
adopted a clinical service agreement titled MOU concerning the
Affliation of Students For Applied Education Experience.
Analysis:This agreement describes the understanding between the facility
and the University to provide a high quality applied learning
experience for university students through internships. (See
attached)
Financial Impact:N/A
Alternatives:1. Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department. 2. To not approve at this time.
Recommendation:#1. Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 24
Clerk of Commission
Cover Memo
Item # 24
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Item # 24
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Commission Meeting Agenda
5/15/2012 5:00 PM
ADP Proposal
Department:
Caption:Discuss the denial of the final negotiated contract with Automatic
Data Processing (ADP) and tasking the Administrator to bring
back at the first Commission meeting in June a path forward
regarding the internal operations of the Human Resources
Department. (Referred from May 1 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 25
Commission Meeting Agenda
5/15/2012 5:00 PM
Annual Bid Recommendation of Award - Utilities
Department:Utilities Department - 12-065A Chemicals
Caption:Motion to approve annual bid item for chemicals for the Utilities
Department.
Background: The following annual bid item requires Commission Approval: 12-
065A Chemicals - Dept: Utilities. The items required Commission
approval due to the fact that the purchases on the individual bid items
will exceed $25,000.00 per order.
Analysis:The item was bid through the seal bid process as directed in the
Augusta Procurement Code. The user departments reviewed the
submittals and presented a recommendation of award to the
Procurement Department.
Financial Impact:
Alternatives:Not to award and require the Department to follow the purchasing
guidelines as listed in the Augusta Procurement Code for each
individual purchase.
Recommendation:Approve the recommendations as submitted by each user department
Funds are Available
in the Following
Accounts:
506043520 - 5311310 506043530 - 5311310 506043540 - 5311310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
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Item # 26
Commission Meeting Agenda
5/15/2012 5:00 PM
Federal Home Loan Bank Resolution
Department:Housing and Community Development Department
Caption:Motion to approve updating Augusta-Richmond County’s
Information in the Federal Home Loan Bank’s (FHLB) database
which would allow our continued participation in FHLBatl’s
Community Investments Services (CIS) Affordable Housing
Program.
Background:The City is currently listed as a sponsor/developer with Federal
Home Loan Bank-Atlanta Division but the contact information is
outdated and cannot be retrieved. The City will need to fill out the
attached FHLBAccess Resolution and send to Federal Home Loan
Bank along with pertinent attachments. This will allow the
Housing & Community Development Department to conduct
business over the Internet with FHLBatl for the Affordable
Housing Program. The attached document is a
Resolution/Contract with FHLB and Augusta-Richmond County
(thru Housing and Community Development) which will allow us
to receive an updated username and password. This is the first step
to applying for funding through the FHLB.
Analysis:FHLB’s resolution is the paperwork portion of applying for
funding through the Federal Home Loan Bank. It would allow
staff to access the competitive application that is open once or
twice a year. It is also the portal which is used to follow applicant
(potential homeowners) files, upload and download applicable
paperwork, and receive communications regarding a file.
Financial Impact:There is no financial impact from applying for a username and
password.
Alternatives:Not completing the application and thereby not being able to
apply for funding.
Recommendation:We recommend that the city updates its information so the
Housing and Community Development Department can apply for
additional funding to leverage its current funding sources.Cover Memo
Item # 27
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Attachment number 1 \nPage 1 of 4
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Item # 27
Commission Meeting Agenda
5/15/2012 5:00 PM
Motion to accept as information the elected officials and independent boards and authorities who have
made elections regarding the PPPM
Department:Law
Caption:Motion to accept as information the elected official and
independent boards and authorities who have made elections
regarding the PPPM.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator
Clerk of Commission
Cover Memo
Item # 28
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Commission Meeting Agenda
5/15/2012 5:00 PM
Walton Oaks Family Phase 2
Department:Housing and Community Development
Caption:Motion to approve the resolution supporting Augusta Housing
Authority and Walton Communities, LLC’s application for low
income housing tax credits for Walton Oaks Phase 2 (Family).
Background:Walton Communities, LLC has partnered with the Augusta
Housing Authority to continue the development of Walton Oaks
located at 401 Fairhope Street in East Augusta. Currently, a Senior
Phase and a Family Phase of Walton Oaks has been a tremendous
success. The two organizations are preparing to apply for funding
for 2nd Family Phase of the project. This Phase will include
family style housing for low income families.
Analysis:The success of Walton Oaks Phase 1 can be seen throughout East
Augusta. The Housing Authority currently holds a waiting list for
new residents. The change to the community has increased the
safety of the area, as well as, allowed new tenants to reside in a
once blighted area. Walton Oaks and the Augusta Housing
Authority wish to continue to uplift East Augusta by providing
living quarters for families that will complement the senior living
area.
Financial Impact:There is no financial commitment on the part of Augusta-
Richmond County. However, it will assist Walton Communities,
LLC and the Augusta Housing Authority if The City chooses to
back their proposed project. This will boost their application in
hopes of receiving funding from other sources.
Alternatives:Not backing the project which will result in the possible denial of
the applicant’s applications.
Recommendation:Given the success of Walton Oaks Phase 1, we recommend that
the city back this project and approve the attached resolution.
Funds are Available Cover Memo
Item # 29
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 2
Item # 29
Attachment number 1 \nPage 2 of 2
Item # 29
Commission Meeting Agenda
5/15/2012 5:00 PM
Intergovernmental Agreement
Department:Law
Caption:Motion to approve Fiscal Year 2013 County Capacity
Agreement between the Georgia Department of Corrections and
Augusta, Georgia relative to state inmates being housed in RCCI
and to authorize the Mayor and Clerk of Commission to execute
such documents as necessary to consummate the agreement.
(Approved by Public Safety Committee May 7, 2012)
Background:This is a continuing agreement between the Georgia Department
of Corrections and Augusta, Georgia.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
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Commission Meeting Agenda
5/15/2012 5:00 PM
State Court- Accountability Court
Department:
Caption:Motion to accept the grant award from the Accountability Court
Office of the Governor - Office of Highway Safety in the amount
of $25,000.
Background:See attachment:
Analysis:See attachment:
Financial Impact:See attachment:
Alternatives:See attachment:
Recommendation:See attachment:
Funds are Available
in the Following
Accounts:
See attachment:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31
Attachment number 1 \nPage 1 of 2
Item # 31
Attachment number 1 \nPage 2 of 2
Item # 31
Commission Meeting Agenda
5/15/2012 5:00 PM
2012 ARCCI Work Detail Van
Department:Finance - Fleet Management
Caption:Motion approve the acquisition of one work detail van to replace
a 1994 work detail van for the Augusta Richmond County
Correctional Institute. (Approved by Finance Committee May
7, 2012)
Background:The Augusta Richmond County Correctional Institute requests the
acquisition one work detail van to replace a 1994, E350 with
179,132 miles, asset number 940280. This vehicle meets the
replacement criteria established in 2004, the evaluation is attached
for review. This vehicle has become a liability to the
Department. The lack of General Fund Capital Outlay funding for
vehicles and equipment in the past has prevented ARCCI from
maintaining their required needs.
Analysis:The new vehicle will be purchased through the Georgia Statewide
Contract bid program, contract number SWC-90795-C5, assuring
the best pricing available throughout the state. The Contract
Documents are attached for review.
Financial Impact:The cost of the work detail van is $28,369.00. Funding for the
procurement of this equipment will be through the current
SPLOST VI sales tax program.
Alternatives:10 Approve the recommendation, 2) disapprove the
recommendation.
Recommendation:Approve the acquisition of the replacement vehicle for the
Augusta Richmond County Correctional Institute and approve the
surplus sale of the replaced vehicle
Funds are Available
in the Following
Accounts:
Phase VI - Sales Tax - Public Safety Vehicles, second year.
Cover Memo
Item # 32
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Attachment number 1 \nPage 1 of 1
Item # 32
Attachment number 2 \nPage 1 of 4
Item # 32
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Item # 32
Commission Meeting Agenda
5/15/2012 5:00 PM
CHDOs
Department:Clerk of Commission
Caption:Motion to refer this item to the Commission to make the request
that all CHDOs provide an accounting of funds from the 2005 and
2006 grants by the Augusta Housing and Community
Development Department and to receive the information at a later
date. (Approved by Finance Committee May 7, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 33
Commission Meeting Agenda
5/15/2012 5:00 PM
Deeds of Dedication for Sanitary Sewer off Augusta West Parkway
Department:Augusta Utilities
Caption:Motion to approve and accept Deeds of Dedication for Sanitary
Sewer off Augusta West Parkway. (Approved by Engineering
Services Committee May 7, 2012)
Background:This sanitary sewer pipeline was constructed in 1999, however,
due to an oversight, it was not dedicated to Augusta. Since that
time, several commercial establishments have been constructed
and tied into the pipeline. The current property owners, through
which the pipeline traverses, are asking to correct the oversight
and dedicate this sanitary sewer pipeline to Augusta.
Analysis:The pipeline was inspected in 2011, and found to be in acceptable
condition.
Financial Impact:None
Alternatives:Deny motion to approve and accept Deeds of Dedication for
Sanitary Sewer off Augusta West Parkway.
Recommendation:Approve motion to approve and accept Deeds of Dedication for
Sanitary Sewer off Augusta West Parkway.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Item # 34
Clerk of Commission
Cover Memo
Item # 34
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Item # 34
Commission Meeting Agenda
5/15/2012 5:00 PM
Discuss 2013 Solid Waste Contract
Department:Environmental Services
Caption:Motion to approve Option B with once-a-week pickup and
include the incentive perk for homeowner for the recycling
program. (Approved by Engineering Services Committee May
7, 2012)
Background:The current Solid Waste Collections contract is on a month-to-
month basis and is anticipated to end at the end of 2012. For the
past six years, Augusta residents have had twice per week
household trash service with one 96-gallon cart; plus once per
week recycling service, yard waste service, and bulky item
service. All of these items are included in the annual fees paid by
the property owners at the end of each year. There is also the
option of having an additional household trash cart for an
additional fee. As such, the Environmental Services Department
worked closely with the Procurement Department and issued RFP
11-112. Per the Procurement Code, responses have been received,
scored, and negotiations have commenced with the highest-ranked
respondents.
Analysis:As the Environmental Services Department progressed through
detailed negotiations with each company, it became apparent that
Augusta has two basic options for solid waste collections services
beginning in 2013: Option A: Award the entire county service
area to one service provider. Option B: Award the service area to
two service providers. Option A, above, would require award to
one company and would provide uniform service to all customers
in the service area. This company has a proven track record and is
required, on a corporate level; to adhere to strict metrics for
service misses, complaints, and such. This is a local company,
with a current office location in Richmond County and has the
best overall financial health of those that responded to the RFP.
They are willing to provide employment opportunities to
displaced workers from other companies, although they choose
not to use subcontractors. The company provided a well-defined
implementation and technology plan as well as a willingness to
convert all non-contract assets to CNG. This would provide
benefits to Augusta as Augusta hovers on non-attainment. In
Cover Memo
Item # 35
addition, this company is able to provide incentive-based
recycling programs for those that would be willing to participate,
household hazardous waste disposal services, and many other
programs could be available to the customer. In short, should one
company be chosen to provide service to the entire service area,
the extra benefits to the customer and to the consumer are great.
Option B, above, provides for two service providers and the three
collection areas would be awarded accordingly (each would be
responsible for approximately the same number of homes). This
option would be awarded to the second and third-highest scoring
respondents to the RFP. The highest-scoring respondent’s
proposal was tailored to provide service to the entire service area
and therefore is not a good fit for this model. This option would
provide for a potentially easier transition as the companies are
currently providing service to Augusta residents. In addition they
are both willing to use subcontractors for a portion of the work (20
– 25%); and because of the requirements for the use of CNG
collection vehicles, one of the companies is willing to allow the
subcontractor to use their vehicles, thereby eliminating the need
for the subcontractors to have to purchase trucks – a very creative
solution which allows for subcontractor participation but also
controls the maintenance costs and reduces the overhead for the
subcontractors. These two companies did provide additional
incentives to Augusta’s landfill in the form of additional
guaranteed tonnage each month and incentives to the CNG
program. The pricing for these two options are in-line with our
current pricing structure and would be economical for the
consumer. However, Option B would essentially eliminate the
ability of Augusta to provide the extra incentive-based programs
to all customers.
Financial Impact:The financial impact of the two options presented above is
outlined in the tables below. Table A corresponds to Option A and
Table B corresponds to Option B. Both are shown in relation to
the average current contracted price per home. Table A (Option
A): Service Level* Once per week household collection Price
Differential (per home) $1.08 + 0.37 (recycle bank) + 0.52 (at-
your-door) = $1.97 Twice per week household collection Price
Differential (per home) $3.33+ 0.37 (recycle bank) + 0.52 (at-
your-door) = $4.22 Table B (Option B): Service Level* Once per
week household collection Price Differential (per home) -$1.50
Twice per week household collection Price Differential (per
home) $2.48 *The service level also includes once per week
recycling collection, bulky waste collection, and yard waste
collection.
Alternatives:Alternatives: 1. Choose Option A or B and a corresponding
service level. 2. Do not choose an option and jeopardize the ability
of Augusta to continue servicing trash. Cover Memo
Item # 35
Recommendation:Choose Option A or B and a corresponding service level.
Funds are Available
in the Following
Accounts:
Funds will be budgeted based on the selected options.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 35
Department: Environmental Services
Caption: Discuss 2013 Solid Waste Collection Contract.
Background:
The current Solid Waste Collections contract is on a month-to-month basis and is anticipated to end at
the end of 2012. For the past six years, Augusta residents have had twice per week household trash
service with one 96-gallon cart; plus once per week recycling service, yard waste service, and bulky
item service. All of these items are included in the annual fees paid by the property owners at the end
of each year. There is also the option of having an additional household trash cart for an additional
fee. As such, the Environmental Services Department worked closely with the Procurement
Department and issued RFP 11-112. Per the Procurement Code, responses have been received, scored,
and negotiations have commenced with the highest-ranked respondents.
Analysis:
As the Environmental Services Department progressed through detailed negotiations with each
company, it became apparent that Augusta has two basic options for solid waste collections services
beginning in 2013:
Option A: Award the entire county service area to one service provider.
Option B: Award the service area to two service providers.
Option A, above, would require award to one company and would provide uniform service to all
customers in the service area. This company has a proven track record and is required, on a corporate
level; to adhere to strict metrics for service misses, complaints, and such. This is a local company, with
a current office location in Richmond County and has the best overall financial health of those that
responded to the RFP. They are willing to provide employment opportunities to displaced workers
from other companies, although they choose not to use subcontractors. The company provided a well-
defined implementation and technology plan as well as a willingness to convert all non-contract assets
to CNG. This would provide benefits to Augusta as Augusta hovers on non-attainment. In addition,
this company is able to provide incentive-based recycling programs for those that would be willing to
participate, household hazardous waste disposal services, and many other programs could be available
to the customer. In short, should one company be chosen to provide service to the entire service area,
the extra benefits to the customer and to the consumer are great.
Option B, above, provides for two service providers and the three collection areas would be awarded
accordingly (each would be responsible for approximately the same number of homes). This option
would be awarded to the second and third-highest scoring respondents to the RFP. The highest-scoring
respondent’s proposal was tailored to provide service to the entire service area and therefore is not a
good fit for this model. This option would provide for a potentially easier transition as the companies
are currently providing service to Augusta residents. In addition they are both willing to use
subcontractors for a portion of the work (20 – 25%); and because of the requirements for the use of
Attachment number 1 \nPage 1 of 2
Item # 35
CNG collection vehicles, one of the companies is willing to allow the subcontractor to use their
vehicles, thereby eliminating the need for the subcontractors to have to purchase trucks – a very
creative solution which allows for subcontractor participation but also controls the maintenance costs
and reduces the overhead for the subcontractors. These two companies did provide additional
incentives to Augusta’s landfill in the form of additional guaranteed tonnage each month and
incentives to the CNG program. The pricing for these two options are in-line with our current pricing
structure and would be economical for the consumer. However, Option B would essentially eliminate
the ability of Augusta to provide the extra incentive-based programs to all customers.
Financial Impact:
The financial impact of the two options presented above is outlined in the tables below. Table A
corresponds to Option A and Table B corresponds to Option B. Both are shown in relation to the
average current contracted price per home.
Table A (Option A):
Service Level* Price Differential (per home)
Once per week household collection $1.08 + 0.37 (recycle bank) + 0.52 (at-your-door) = $1.97
Twice per week household collection $3.33+ 0.37 (recycle bank) + 0.52 (at-your-door) = $4.22
Table B (Option B):
Service Level* Price Differential (per home)
Once per week household collection -$1.50
Twice per week household collection $2.48
*The service level also includes once per week recycling collection, bulky waste collection, and yard
waste collection.
Alternatives: 1. Choose Option A or B and a corresponding service level.
2. Do not choose an option and jeopardize the ability of Augusta to continue servicing
trash.
Attachment number 1 \nPage 2 of 2
Item # 35
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Wednesday, April 27, 2011 @ 3:00 p.m. for furnishing:
RFP Item #11-112 Solid Waste & Recyclable Collection Services for Solid Waste Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Meeting will be held on Friday,
April 1, 2011 @ 11:00 a.m. in the Procurement Department 530 Greene Street, Room 605. All questions must
be submitted by fax at 706 821-2811 or by email to procbidandcontract@augustaga.gov by Monday,
April 11, 2011 @ 5:00 p.m. No RFP will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia
does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia s the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 10, 17, 24, 31, 2011
Metro Courier March 16, 2011
cc: Tameka Allen Interim Deputy Administrator
Mark Johnson Solid Waste
Lori Videtto Solid Waste
Attachment number 2 \nPage 1 of 1
Item # 35
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Item # 35
RFP Item #11-112
Solid Waste Recyclables Collection Services
for the City of Augusta - Solid Waste Department
RFP Due: Thursday, June 23, 2011 @ 3:00 p.m.
VENDORS Attachment B Bidders
Form Bid Bond Addendums
1 - 6 Original 6 Copies Fee Proposal
Advanced Disposal
5734 Columbia Road
Grovetown GA 30813
YES YES YES YES YES YES YES
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
YES YES YES YES YES YES YES
Waste Management
208 Prep Phillips Drive
Augusta GA 30901
YES YES YES YES YES YES YES
Waste Pro
1405 Danielsville Road
Athens GA 30601
YES YES YES YES YES YES YES
Berry Smith Sanitation
1308 New Savannah Road
Augusta GA 30901
A-1 Sanitation Service
3452-B Peach Orchard Road
Augusta GA 30906
Metro-Waste
1824 Wylds Road Suite A5
Augusta GA 30909
Republic Services, Inc.
84 Clifton Blvd
Savannah GA 31408
Veolia ES Solid Waste
1101 Hawkins Street
Valdosta GA 31601
Augusta Disposal
Po Box 334
Evans GA 30809
Choice Environmental
2860 State Road 84
Fort Lauderdale, FL 33312
Clean Energy
3988 Shadow Loch Drive
Suwanee GA 30024
Coleman Sanitation
3010 Georgia Road
Augusta GA 30906
Columbia Waste
1064 Franke Industrial Boulevard
Augusta GA 30901
Dorado Services Inc
195 W Seminole Boulevard
Sanford FL 32771
Gallop & Associates
2911 Point West Drive
Augusta GA 30909
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
Precision Waste Services
Po Box 446
Thomson GA 30824
Richmond Waste Inc
Po Box 6887
Augusta GA 30916
Submitted No Bid Response
Submitted No Bid Response
Submitted No Bid Response
Submitted No Bid Response
Non-Compliant
Attachment B missing E-Verify Number
Page 1 of 2
Attachment number 4 \nPage 1 of 2
Item # 35
RFP Item #11-112
Solid Waste Recyclables Collection Services
for the City of Augusta - Solid Waste Department
RFP Due: Thursday, June 23, 2011 @ 3:00 p.m.
VENDORS Attachment B Bidders
Form Bid Bond Addendums
1 - 6 Original 6 Copies Fee Proposal
Schaefer Systems
4235 Marsh Landing Blvd Apt 432
Jacksonville Beach FL 32250
Spartan Waste
3668 Sterling Ridge Way
Decatur GA 30032
Unity Disposal & Recycling Llc
14862 Old Gunpowder Road
Laurel MD 20707
Waste Industries
2699 Cochran Industrial Blvd
Douglasville GA 30134
World Waste Recycling Inc
3547 Nw 49th Street
Miami FL 33142
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Evaluation Criteria
PTS
Advanced Disposal
5734 Columbia Road
Grovetown GA 30813
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
Waste Management
208 Prep Phillips Drive
Augusta GA 30901
Waste Pro
1405 Danielsville Road
Athens GA 30601
1. Staffing 10 6 6 9 7
2. Experience 20 14 17 17 14
3. Available Resources 10 8 8 8 8
4. Financial Stability
&Financial Statement 10 6 4 9 7
5. Implementation Plan 5 3 3 5 4
6. Customer Service Procedures 5 2 3 5 4
8. Litigation History 5 4 4 5 4
9. Criminal Convictions /
Environmental iolations 5 5 5 5 5
10. Cost for Service 10 10 8 4 6
11. Other Benefits to the
County 15 3 7 5 0
11. Proximity to Area
Within Augusta 5 pts
Within the CSRA 4 pts
Within Georgia 3 pts
Within Southeast US 2 pts
All Others 1 pt
5 4 5 5 3
TOTAL 100 64 71 77 62
Cumulative Evaluation Sheet - RFP Item #11-112
Solid Waste & Recyclables Collection Services
For The City of Augusta – Solid Waste Department
Comments:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Dixon Airline Road Gravity Sanitary Sewer Easement Deeds
Department:Augusta Utilities
Caption:Motion to approve and accept easement deeds for the Dixon
Airline Road gravity sanitary sewer. (Approved by Engineering
Services Committee May 7, 2012)
Background:The Augusta Utilities Department will be constructing a gravity
sanitary sewer on a portion of Dixon Airline Road near Mike
Padgett Highway. Easements on four properties are needed, for
this project.
Analysis:The three affected property owners are donating the easements.
Financial Impact:None - Easements are being donated.
Alternatives:Deny motion to approve and accept easement deeds for the Dixon
Airline Road gravity sanitary sewer.
Recommendation:Approve motion to approve and accept easement deeds for the
Dixon Airline Road gravity sanitary sewer.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
5/15/2012 5:00 PM
Golf Course Water Rates
Department:Utilities
Caption:Motion to approve the recommendation of Augusta Utilities for
the design and construction of the raw water conversion plan for
the golf courses; develop a rate for the raw water customers; allow
First Tee to begin receiving a rate of $143 per month, begin
negotiations with the customers regarding updates of their systems
to tie into the city's new infrastructure changes; and work toward
having the process completed in approximately six months.
(Approved by Engineering Services Committee May 7, 2012)
Background:In 2011, the Engineering Services Committee asked Augusta
Utilities to develop a comprehensive plan for the billing of golf
courses using treated water for irrigation. Currently, three golf
courses use treated water for irrigation, Forest Hills, The Patch
and First Tee. Forest Hills pays $143 per month regardless of
usage, The Patch pays $275/month regardless of usage and First
Tee pays standard commercial rates. No documentation has been
found as to the basis for Forest Hills’ rate, and The Patch’s rate is
contained in their lease, the duration of which was for seven years
from execution.
Analysis:A plan has been developed to convert an older 18” distribution
line to a raw water line. The 18” line was made redundant with the
construction of a 36” transmission line several years ago. This line
traverses the intersection of Wrightsboro and Damascus Roads,
and is adjacent to both Forest Hills and First Tee. Based on our
preliminary design, this conversion can be made without
significant cost, although detailed engineering must still be
accomplished. Once raw water is available at the boundaries of the
two courses, each golf course would need to construct the
necessary infrastructure to connect to the raw water feed. It is not
known what the cost may be to the golf courses. In 2003, Augusta
Utilities proposed to establish a raw water rate for raw water
customers at $0.35 per 1000 gallons. This proposal was not acted
on by the Committee. As part of our ongoing rate study, our
consultant will be developing the cost to deliver raw water.
Current raw water customers are as follows: Augusta National: By
virtue of our lease for the property on which the Berckmans Road
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elevated tank is sited, Augusta National has rights to raw water for
$50 per month, although they have been paying $143 per month as
far back as records are available. Augusta Country Club: When
the easement for the 60” raw water line was secured in 1999 from
the Augusta Country Club, the lease contained the following
language: “In the future, should the party of the second part (the
City) place meters on its raw water lines and begin charging users
thereof based on the amount of raw water used, the parties hereto
shall negotiate in good faith to establish a fair and equitable rate
for such raw water with due consideration being given to this
agreement and the rates established for other users of raw water.
Westover Cemetery: Our easement crossing the Westover
property contains similar language regarding a negotiated raw
water rate.
Financial Impact:The Commission must consider whether to implement a uniform
raw water rate for raw water customers.
Alternatives:The Commission could elect to leave billing arrangements as they
have been in the past.
Recommendation:We recommend that a uniform raw water rate be developed for
raw water customers other than the Augusta National, and that the
infrastructure necessary to provide raw water to Forest Hills and
First Tee be designed and constructed. As we do not yet have a
proposed raw water rate from our rate consultant, we propose that
current billing arrangements be continued until such a rate is
developed and we have had discussions with our current and
proposed raw water customers. Also, the proposed raw water
customers should be given adequate time to plan, budget and
construct any improvements necessary within their irrigation
systems. We feel that it would be reasonable to offer First Tee an
irrigation rate consistent with other users until such time as a
permanent plan can be implemented.
Funds are Available
in the Following
Accounts:
None at this time.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
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Commission Meeting Agenda
5/15/2012 5:00 PM
Goodwill Cost Sharing Agreement
Department:Utilities
Caption:Motion to approve the Cost Sharing Agreement for Utility Work
related to Goodwill Expansion with an additional $10,018 to be
paid to Goodwill Industries to effect a 50/50 arrangement.
(Approved by Engineering Services Committee May 7, 2012)
Background:Goodwill Industries, located at the corner of Washington and
Fury’s Ferry Roads, is undergoing a major expansion that requires
utility relocation. These utilities serve other customers beyond
Goodwill. Goodwill has requested that Augusta Utilities share the
cost of relocation for this reason.
Analysis:This situation arises from a relatively rare arrangement whereby
we have customers being served through an otherwise private
utility system. The relocated utilities were constructed to Augusta
Utilities specifications and will be deeded to the City.
Financial Impact:We provided materials for the relocation from our stock. Taking
the value of this material into consideration, we would reimburse
Goodwill an additional $10,018.61 to effect a 50/50 cost sharing
arrangement.
Alternatives:The Commission could elect not to reimburse the additional
$10,018.61.
Recommendation:We recommend that the reimbursement of $10,108.61 be
approved as this relocation serves as an improvement to our
system and a benefit to other customers.
Funds are Available
in the Following
Accounts:
Funds are available in 507043410-5425110/81100015-5425110
REVIEWED AND APPROVED BY:
Cover Memo
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Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
5/15/2012 5:00 PM
Highland Avenue Water Treatment Plant Filter Building Roofing/ HVAC Upgrades
Department:Augusta Utilities
Caption:Motion to award a contract modification to Roof Professionals,
Inc. for additional roofing and HVAC upgrades at the Highland
Avenue Water Treatment Filter Plant (HAWTP) complex in the
amount of $58,395. (Approved by Engineering Services
Committee May 7, 2012)
Background:The scope of this additional construction consists of the removal
and replacement of 8 existing gas unit heaters and 1 air
conditioner unit in the HAWTP Filter Building. The existing gas
heaters and air conditioner units are old and inefficient. Their
replacement, due to the exhaust system, needs to be coordinated
with the roofing installation. The additional work also includes
replacing the roofing of another smaller building located at the
HAWTP complex. The existing roof on the building is leaking
and needs to be replaced as soon as possible.
Analysis:The Augusta Utilities Department evaluated Roof Professionals,
Inc. proposal for the replacement of the heating and air
conditioning systems, as well as the roof replacement of the
smaller building located at the Highland Avenue Water Treatment
Plant. The proposal is considered fair and reasonable to
accomplish the task.
Financial Impact:The amount submitted for the tasks described is $58,395.00 and
the funds are available from the following account: 506043520-
5413120
Alternatives:Reject the proposal for the heating and air conditioner
replacement, which would leave the failing existing units in place.
Also, rejection would leave the existing leaking roof in place.
Recommendation:To award a contract modification to Roof Professionals, Inc. to
replace the heating and air conditioning systems as well as the
additional roof replacement at the Highland Avenue Water
Treatment Filter Plant in the amount of $58,395. Cover Memo
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Funds are Available
in the Following
Accounts:
$58,395 from account 506043520-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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AUGUSTA
1810 E WYLDS ROAD
AUGUSTA, GA 30909
PHONE: (706) 945-0101
FAX: (706) 945-0102
www.rpiaugusta.com
April 6, 2012
Augusta Utilities
Mr. Wesley Martin
Bay Street
Augusta, GA. 30901
Re: Highland Ave. Water Filtration Building
Augusta, Georgia
Mr. Martin,
Please accept the following proposal for the following scope of work described below. This proposal is
based on the use of Standard AIA Contract Documents between the Owner and Contractor.
Top Floor Heaters
1) Remove and dispose of 4 gas unit heaters.
2) Furnish and install 4 new Reznor 400,000 BTU gas unit heaters.
3) Do necessary gas, flu, and electrical to adapt new heaters to existing conditions.
4) Furnish and install new thermostats for heaters.
5) There will be a 1 year warranty on labor, 5 years on parts, and 20 years on the heat exchanger.
Bottom Floor Heaters
1) Remove and dispose of 4 gas unit heaters.
2) Furnish and install 2 new Reznor 75,000 BTU gas unit heaters.
3) Furnish and install 2 new Reznor 125,000 BTU gas unit heaters.
4) Do necessary gas, flu, and electrical to adapt new heaters to existing conditions.
5) Furnish and install new thermostats for heaters.
6) There will be a 1 year warranty on labor, 5 years on parts, and 20 years on the heat exchanger.
Air Conditioning System
1) Remove and properly dispose of existing A/C system.
2) To re-use electrical strips.
3) To install a new 10 ton split pump system.
4) To install new refrigerant lines.
5) To install new programmable thermostat with new control wiring.
6) There will be a 1 year warranty on labor and 5 year on parts.
Base Price Forty Eight Thousand Four Hundred Thirty Dollars $48,430.00
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Note: Because of market fluctuations, the prices of these products are subject to sudden, significant changes and firm prices
cannot be obtained from suppliers. Roofing Professionals, Inc. shall perform the work described herein at the price quoted
provided that in the event of an increase in the price of these components charged to the contractor subsequent to making this
proposal/contract, the price set forth in this proposal/contract shall be increased to reflect the additional cost to the contractor.
Roofing Professionals, Inc. will submit written documentation of the increased charges.
Note: This proposal is valid for 30 days from the date of this proposal.
Thank you for the opportunity to quote this job. We look forward to discussing our proposal with you.
Best regards,
Mike ReynoldsMike ReynoldsMike ReynoldsMike Reynolds
Office 706-945-0101
Fax 706-945-0102
Cell 706-832-7502
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AUGUSTA
1810 E WYLDS ROAD
AUGUSTA, GA 30909
PHONE: (706) 945-0101
FAX: (706) 945-0102
www.rpiaugusta.com
April 4, 2012
Augusta Utilities
Mr. Wesley Martin
Bay Street
Augusta, GA. 30901
Re: Highland Ave. Water Filtration Building (Shingle roof)
Augusta, Georgia
Mr. Martin,
Please accept the following proposal for the roofing and sheet metal work on the referenced building.
Our proposal is based on field evaluation and measurements. RPI will furnish all material, labor, safety
equipment and lifting and hoisting equipment to complete the scope of work described below. This
proposal is based on the use of Standard AIA Contract Documents between the Owner and Contractor.
1. Remove existing three tab shingles and felt and dispose of properly.
2. Remove existing fascia trim and dispose of properly.
3. Furnish and Install 30# felt attached to the deck.
4. Furnish and Install new 3 tab shingles (Standard Colors).
5. Furnish and install new metal fascia trim.
6. Furnish and Install new 2x6 fascia board as needed in deteriorated areas.
7. Furnish and Install new VTR boots.
8. Furnish manufactures warranty.
9. Furnish contractors standard 1 year warranty.
Price: $9.965.00.00 … Nine Thousand Nine Hundred Sixty Five Dollars
Exclusions: Furring, Decking, Fascia Boards ( except as related to scope), Through Wall Flashings,
All Masonry Flashings, Louvers, Batt, Blanket, Board and Sprayed Insulation, Wood Blocking, Wood and
Gypsum Sheathing, Framing and Sub-Framing, Testing, Mechanical Curbs or Stands, Window
Flashings,
Note: The roofing industry is currently experiencing price volatility with metal, insulation, tile, and asphalt based products.
Because of market fluctuations, the prices of these products are subject to sudden, significant changes and firm prices cannot
be obtained from suppliers. Roofing Professionals, Inc. shall perform the work described herein at the price quoted provided
that in the event of an increase in the price of these components charged to the contractor subsequent to making this
proposal/contract, the price set forth in this proposal/contract shall be increased to reflect the additional cost to the contractor.
Roofing Professionals, Inc. will submit written documentation of the increased charges.
Note: This proposal is valid for 30 days from the date of this proposal.
Attachment number 2 \nPage 1 of 2
Item # 39
Thank you for the opportunity to quote this job. We look forward to discussing our proposal with you.
Best regards,
Mike ReynoldsMike ReynoldsMike ReynoldsMike Reynolds
Office 706-945-0101
Fax 706-945-0102
Cell 706-832-7502
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Commission Meeting Agenda
5/15/2012 5:00 PM
ICU-0068 Fort Gordon Gate 4 Water Main & Pumping Station Project Parcel: 138-0-014-00-0 (4010
Deans Bridge Road)
Department:Law
Caption:Motion to approve the acquiring of a parcel or tract of property in
fee simple located at 4010 Deans Bridge Road for a purchase price
of $37,000.00, as more fully described in the Sales Option
between Southeastern Paralyzed Veterans of America f/k/a
Georgia Carolina Paralyzed Veterans Association, Inc., as owner,
and Augusta, Georgia, as optionee, attached as Exhibit A, in
connection with the Fort Gordon Gate 4 Water Main and Pumping
Station Project, as well as the acquiring of a 5,224 sq. ft.
temporary construction easement. Said temporary easement will
revert to owner upon completion, testing and acceptance of the
public sanitary sewer. (Approved by Engineering Services
Committee May 7, 2012)
Background:The property owner has agreed to convey a certain right-of-way
and easement to Augusta, Georgia, for the Fort Gordon project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S):
507043410-5411120 88880068-5411120
REVIEWED AND APPROVED BY:
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Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
5/15/2012 5:00 PM
Marvin Griffin-Transmission Facility Relocation
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve entering into an agreement with Georgia
Power, stating that the City of Augusta will pay for the
Transmission Facility Relocation Costs on the Marvin Griffin
Road Project in accordance with the estimate totaling
$160,370.00, Change Number Four, CPB# 323-041110-
296823603. Also, approve the two Utility Relocation
Agreements to be executed by the City of Augusta Legal Counsel
and the Mayor and approve payment upon completion of the work
as requested by Augusta Engineering Department. (Approved by
Engineering Services Committee May 7, 2012)
Background:On October 16, 2001, the Augusta Commission approved
$3,467,000.00 to be funded from Sales Tax for the Marvin Griffin
Road Project. The project will widen the road to four lanes
including turn lanes where needed.
Analysis:The Marvin Griffin Road Project will require that Georgia Power
Company relocate some transmission facilities, and we would be
required to enter into an agreement that we will pay the estimated
amount of $160,370.00. This is a cost that is required to be paid
by the City of Augusta because of our project.
Financial Impact:Georgia Power has advised the cost is $160,370.00. Funding is
available in the project contingency account to be transferred to
the project utility account 323-041110-54.14510/296823603-
54.14510.
Alternatives:1) Approve entering into an agreement with Georgia Power,
stating that the City of Augusta will pay for the Transmission
Facility Relocation Costs on the Marvin Griffin Road Project in
accordance with the estimate totaling $160,370.00, Change
Number Four, CPB# 323-041110-296823603. Also, approve the
two Utility Relocation Agreements to be executed by the City of
Augusta Legal Counsel and the Mayor, and approve payment
upon completion of the work as requested by Augusta
Engineering Department. 2) Do not approve and eliminate the
Cover Memo
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necessity of moving transmission lines and stall or eliminate the
project.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
323-041110-54.14510/296823603-54.14510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
5/15/2012 5:00 PM
Methane Gas Solid Waste Facility
Department:
Caption:Report from staff regarding the development of a proposal
showing the cost savings concerning the use of sewer sludge from
the ARC and Fort Gordon Wastewater Treatment Plants at the
ARC Solid Waste Facility in association with their methane gas
project and to accelerate the elimination/reduction of garbage at
the landfill. (Referred from March 28 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held May 1, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Appt. District 1
Department:
Caption:Motion to approve the appointment of Ms. Deborah Prince to the
Augusta Animal Control Board representing District 1.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Board of Elections Chairperson
Department:
Caption:Motion to appoint the chair of the Richmond County Board of
Elections from nominees submitted by the ARC Legislative
Delegation Sanford Loyd, Tim McFalls and Gwendolyn
Roundtree.
Background:The legislation creating the Board of Elections provides that the
Chair is chosen by the governing authority from a list of three
names submitted to them by the Legislative Delegation.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Legislative Appointments 5.15.12
Department:
Caption:Motion to approve the ARC Legislative appointments and
reappointments of the following: Clyde Lester, Eugene
Tanzymore & Kitty Cato, Richmond County Sheriff's Merit
Board; Aishia Leverett, Augusta Port Authority; Scott
MacGregor, Historic Preservation Commission; Lillie Hamilton
to ARC Library Board of Trustees
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Board of Regents
Department:
Caption:Motion to approve a Resolution to the Board of Regents for the
purpose of including the name of Augusta in the new combined
Augusta State & Georgia Health Sciences Universities.
(Requested by Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
5/15/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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