HomeMy WebLinkAbout2012-05-01-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
5/1/2012
5:00 PM
INVOCATION:
Rev. Father Thomas Healy, St. Joseph Catholic Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Bob Munger, President Augusta Greenway Alliance, Inc. RE:
Making Augusta a Model City for Sustainable Transportation.
Attachments
CONSENT AGENDA
(Items 1-17)
PLANNING
1. ZA-R-211 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 15 (Two –
family Residential) of the Augusta, Georgia Comprehensive Zoning
Ordinance by deleting Section 15-2 (a). (Approved by the Commission
April 17, 2012 - second reading)
Attachments
2. ZA-R-212 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 16
(Multiple-family Residential) of the Augusta, Georgia
Comprehensive Zoning Ordinance by deleting Section 16-2 (b) and (c)
and relocating them in their entirety to Section 16-1 (c) and (d) allowing
single-family attached dwellings and condominiums to be developed as
permitted uses under certain criteria and to allow family personal care
homes as a permitted use. (Approved by Commission April 17, 2012
- second reading)
Attachments
PUBLIC SERVICES
3. Motion to approve a request by Melissa Ruiz for a One Day Special
Event Liquor, Beer & Wine license to be used in connection with Mi
Rancho Mexican Restaurant located at 3064 Washington Rd. The
Special Events license will be used in connection with their Cinco Da
Maya Celebration (May 5th). (On their deck and in the parking lot)
District 7. Super District 10. (Approved by Public Services Committee
April 23, 2012)
Attachments
4. Motion to approve amendments to Augusta-Richmond County Code,
Title 6, Chapter 5, by adding Sections 9 – 15, to provide regulations for
operating Food Trucks. (Approved by Commission April 17, 2012-
second reading)
Attachments
5. Motion to approve naming of the Arts Council as the Public Art
Agency for the City of Augusta and tasking the Administrator, Ms.
Durant, and Attorney with developing a mission statement and a set of
bylaws for the agency to serve in this capacity. (Deferred from the
Commission's April 17, 2012 meeting)
Attachments
ADMINISTRATIVE SERVICES
6. Motion to deny the final negotiated contract with Automatic Data
Processing (ADP) and task the Administrator to bring back at the first
Commission meeting in June a path forward regarding the internal
operations of the Human Resources Department. (Approved by
Administrative Services Committee April 23, 2012)
Attachments
PUBLIC SAFETY
7. Motion to approve the purchase of Bio Metric fingerprint scanners by
the Sheriff's Department. (Approved by Public Safety Committee
April 23, 2012)
Attachments
8. Motion to approve Georgia Campaign for Adolescent Pregnancy
Prevention Initiative/CSD Subcontract for Juvenile Court
Trainers/Educators. (Approved by Public Safety Committee April 23,
Attachments
2012)
FINANCE
9. Motion to approve the request to purchase one (1) street sweeper for the
Environmental Services Department. (Approved by Finance
Committee April 23, 2012)
Attachments
10. Motion to approve the request from the Sheriff’s Office to replace 2
police motorcycles for their Road Patrol Division. (Approved by
Finance Committee April 23, 2012)
Attachments
11. Motion to approve renewal of contract with CONCERN:EAP
(Employee Assistance Program) for a 3 year period May 2012 to May
2015. (Approved by Finance Committee April 23, 2012)
Attachments
12. Motion to approve amending the Board of Assessors/Tax Assessors
Office 2012 budget to address long-term salary disparities and task the
Administrator to make a final recommendation and identify a funding
source for the budget admendment at the Commission meeting (5/1.)
(Approved by Finance Committee April 23, 2012)
Attachments
ENGINEERING SERVICES
13. Motion to award contract for soils and materials testing services to
CSRA Testing and Engineering in the amount of $49,315.00. (Approved
by Engineering Services Committee April 23, 2012)
Attachments
14. Motion to approve moving forward with the sanitary sewer extension
project on Windsor Spring Road for Walgreens; identified funding
source Water and Sewer Renewal and Extension Fund; allow the
Utilities Department to meet with the developer to develop a mutually
agreeable cost sharing agreement and bring back to Commission (5/1)
for final approval. (Approved by Engineering Services Committee
April 23, 2012)
Attachments
15. Motion to increase the funding for approved RFQ #11-130: Task Order Attachments
Program for Infrastructure for the City of Augusta - Utilities Department
in the amount of $1,500,000.00 for execution by CMI, Inc., Blair
Construction, Inc., Eagle Utilities, and Quality Storm Water Solutions as
qualified and selected contractors for subject RFQ. (Approved by
Engineering Services Committee April 23, 2012)
PETITIONS AND COMMUNICATIONS
16. Motion to approve the minutes of the regular and legal meetings of the
Commission held April 17, 2012, and the Special Called Meeting held
on April 23, 2012.
Attachments
APPOINTMENT(S)
17. Motion to approve the reappointment of Mr. Locke McKnight to a term
on the General Aviation Commission at Daniel Field representing
District 10 due to a conflict with the appointment of Mr. Mason
McKnight IV.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
5/1/2012
AUGUSTA COMMISSION
REGULAR AGENDA
5/1/2012
(Items 18-19)
ENGINEERING SERVICES
18. Discuss a request from Paine College to close Druid Park Avenue
between the intersections of Laney-Walker and ending at Central Avenue
subject to receiving a report from scheduled meeting with ARC and
Paine College officials (4/25).
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
Upcoming Meetings
www.augustaga.gov
B. Real Estate.
C. Personnel.
19. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
5/1/2012 5:00 PM
Invocation
Department:
Caption:Rev. Father Thomas Healy, St. Joseph Catholic Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
5/1/2012 5:00 PM
Bob Munger
Department:
Caption:Mr. Bob Munger, President Augusta Greenway Alliance, Inc.
RE: Making Augusta a Model City for Sustainable
Transportation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
5/1/2012 5:00 PM
ZA-R-211
Department:Planning and Development
Caption: ZA-R-211 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 15
(Two –family Residential) of the Augusta, Georgia
Comprehensive Zoning Ordinance by deleting Section 15-2 (a).
(Approved by the Commission April 17, 2012 - second
reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 15 (Zone R-2 Two-family Residential)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 15-2 (a)
(a) Single-family attached dwellings and condominiums developed in accordance
with Section 13 of this Ordinance, provided that the density of dwellings shall not
exceed the regulations set forth in Section 15-4 (b) of this Ordinance.
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2012.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
5/1/2012 5:00 PM
ZA-R-212
Department:Planning and Development
Caption: ZA-R-212 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 16
(Multiple-family Residential) of the Augusta, Georgia
Comprehensive Zoning Ordinance by deleting Section 16-2 (b)
and (c) and relocating them in their entirety to Section 16-1 (c)
and (d) allowing single-family attached dwellings and
condominiums to be developed as permitted uses under certain
criteria and to allow family personal care homes as a permitted
use. (Approved by Commission April 17, 2012 - second
reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 16 (Zone R-3A - Multiple-family Residential)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting in their
entirety the following language in Section 16-2 (b) and (c) (Special Exception)
(b) Single-family attached dwellings and condominiums developed in accordance
with Section 13 of this Ordinance, provided that the density of dwellings shall not
exceed the regulations set forth in Section 16-5 (a) of this Ordinance.
(c) Family personal care homes subject to the criteria established in Section 26 of this
Ordinance.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by relocating in their
entirety above language to Section 16-1 (c) and (d) (Permitted Uses)
(c) Single-family attached dwellings and condominiums developed in accordance
with Section 13 of this Ordinance, provided that the density of dwellings shall not
exceed the regulations set forth in Section 16-5 (a) of this Ordinance.
(d) Family personal care homes subject to the criteria established in Section 26 of this
Ordinance.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2012.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
Attachment number 1 \nPage 1 of 2
Item # 4
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
5/1/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve a request by Melissa Ruiz for a One Day
Special Event Liquor, Beer & Wine license to be used in
connection with Mi Rancho Mexican Restaurant located at 3064
Washington Rd. The Special Events license will be used in
connection with their Cinco Da Maya Celebration (May 5th). (On
their deck and in the parking lot) District 7. Super District 10.
(Approved by Public Services Committee April 23, 2012)
Background:This is an annual celebration.
Analysis:The applicant meets the requirements of the City of Augusta
Alcohol Ordinance.`
Financial Impact:The applicant will pay a fee of $60.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
5/1/2012 5:00 PM
Food Truck Vendor
Department:Planning and Development
Caption:Motion to approve amendments to Augusta-Richmond County
Code, Title 6, Chapter 5, by adding Sections 9 – 15, to provide
regulations for operating Food Trucks. (Approved by
Commission April 17, 2012-second reading)
Background:Food Trucks, self-contained restaurants on wheels, are a growing
trend in other large cities and there is interest in operating food
trucks in Augusta. With permission from the property owner,
Food Truck vendors would be allowed to park on private property
that is zoned commercial. Customers walk up to the window and
order their food to go, or may eat at the site. The menu can vary
from sandwiches to gourmet type meals.
Analysis:The approval of the proposed ordinance will allow entrepreneurs
who are interested in venturing into the Food Truck business the
opportunity to do so with regulations that will benefit the vendor,
existing brick and mortar restaurants, customers, the general
public and the city of Augusta… The vendor will be required to
comply with Health Department regulations for the preparation
and serving of food, the Fire Department for safety issues, and
setback requirements so as not to infringe on residential areas or
existing site built restaurants.
Financial Impact:The vendors will be required to pay the Occupation Tax.
Alternatives:Do not approve.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
5/1/2012 5:00 PM
Greater Augusta Arts Council
Department:Clerk of Commission
Caption:Motion to approve naming of the Arts Council as the Public Art
Agency for the City of Augusta and tasking the
Administrator, Ms. Durant, and Attorney with developing a
mission statement and a set of bylaws for the agency to serve in
this capacity. (Deferred from the Commission's April 17, 2012
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
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Commission Meeting Agenda
5/1/2012 5:00 PM
ADP Proposal
Department:
Caption:Motion to deny the final negotiated contract with Automatic Data
Processing (ADP) and task the Administrator to bring back at the
first Commission meeting in June a path forward regarding the
internal operations of the Human Resources Department.
(Approved by Administrative Services Committee April 23,
2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Commission Meeting Agenda
5/1/2012 5:00 PM
Bio Metric Fingerprint System
Department:Sheriff's Office
Caption:Motion to approve the purchase of Bio Metric fingerprint
scanners by the Sheriff's Department. (Approved by Public
Safety Committee April 23, 2012)
Background:The Sheriff's Office has been awarded a Homeland
Security reimbursement grant (2010 SS-T0-0034) in the amount
of $21,350.52, to connect to the State of Georgia Bio Metric
Fingerprint System (Rapid ID), and seeks approval to purchase the
necessary equipment from DataWorks Plus on the state contract in
the amount of $26,254.00 for this purpose.
Analysis:The system enables the identifiaction of unknown subjects
through fingerpritns using mobile devices in the field with an
average response time of 15 seconds, saving the time and effort of
deputies.
Financial Impact:Funding was approved for this project in the current budget and is
available through account 111032638.
Alternatives:There are no alternatives
Recommendation:
Funds are Available
in the Following
Accounts:
Funds available in 111-03-2638
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 9
Clerk of Commission
Cover Memo
Item # 9
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Commission Meeting Agenda
5/1/2012 5:00 PM
Georgia Campaign for Adolescent Pregnancy Prevention Initiative
Department:Clerk of Commission
Caption:Motion to approve Georgia Campaign for Adolescent Pregnancy
Prevention Initiative/CSD Subcontract for Juvenile Court
Trainers/Educators. (Approved by Public Safety Committee
April 23, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 2
Item # 10
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Item # 10
Commission Meeting Agenda
5/1/2012 5:00 PM
2012 Sanitation Sweepers
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the request to purchase one (1) street sweeper
for the Environmental Services Department. (Approved by
Finance Committee April 23, 2012)
Background:The Environmental Services Department requests the purchase of
one truck mounted street sweeper to assist in the replacement of
two disposed units due to extremely high maintenance
costs. Based on an inspection of two 2000 by the venders
representative an estimate to repair either of the older turned in
units would be in excess of $100,000 for each unit. Some of the
major items needing total replacement are Broom Drive bushings,
right and left suction nozzle assemblies and the hopper assemblies
($78,000) on both units. It was based on the results of this
inspection that it was determined that it would not be
economicllay sound to repair either unit. The department is
currently using the remaining three sweepers in an attempt to
maintain street sweeping services in the city and outlying
areas. The new unit will assist tremendously in the efficiency of
the division’s sweeping efforts.
Analysis:Fleet Management would like to utilize the Federal General
Services Administration bid program to purchase the unit. The
GSA low bid for this unit was awarded to Maryland Industrial
Trucks (bid award number GS-30F-1012H as indicated by the
attachment paperwork).
Financial Impact:The unit will be purchased for $245,400 using the GMA lease
program, with an annual premium of $49,080.00 each year for 5
years. The funding source would be fund 542.
Alternatives:1.) Approve the award to Maryland Industrial Trucks, Inc. (2) Do
not approve the request.
Recommendation:Approve request to purchase the sweeper from Maryland
Industrial Trucks, Inc. for $245,080.00 through the GMA lease
Cover Memo
Item # 11
program.
Funds are Available
in the Following
Accounts:
Funding for this sweeper will come from the GMA Lease Program
as described in the Financial Summary above.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Commission Meeting Agenda
5/1/2012 5:00 PM
2012 RCSO-Police Motorcycles
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the request from the Sheriff’s Office to replace
2 police motorcycles for their Road Patrol Division. (Approved
by Finance Committee April 23, 2012)
Background: The Richmond County Sheriff’s Office-Road Patrol Division
requests the replacement of two police motorcycles. The
motorcycles to be replaced are asset numbers F00257 a 2002
Harley Davidson and 994472 a 2001 Harley Davidson. Both of
these police motorcycles are past their life expectancy with
extensive wear and tear and meet the replacement criteria
approved by the Augusta Commission. Evaluations are provided
as attachments for review.
Analysis:Fleet Management submitted a request for bids through the
Procurement Department utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement
Department received quotes back from 4 vendors, the results are
provided as an attachment.
Financial Impact:The motorcycles will be purchased for $19,536.00 each or for a
total of $39,072.00. Funding for the purchase of this equipment
will be through the use of Sales Tax Phase VI – Public Safety
Vehicles (second year).
Alternatives:1. Approve the award to Honda of Cool Springs of Franklin,
Tennessee. (2.) Do not approve the request.
Recommendation:Approve request from the sheriff’s office for the purchase of two
police motorcycles using the phase 6 sales tax funds and declare
the turn in motorcycles as surplus and available for auction.
Funds are Available
in the Following
Accounts:
Sales Tax Phase VI – Public Safety Vehicles (second year).
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 2
Item # 12
Attachment number 1 \nPage 2 of 2
Item # 12
BID 12-120 Aiken Motorcycle Cycle World G J & L Honda of Cool
Sales, Inc of Athens Incorporated Springs, Inc.
Year 2011 2011 2011 2011
Make Honda Honda Honda Honda
Model ST1300PA ST1300PA ST1300PA ST1300PA
5.01 Bid Price Bike NO ADDENDUM INVALID E-VERIFY $16,918.00 $15,910.00
6.00 Emergency Equipment NON COMPLIANT NON COMPLIANT
6.01 Auxiliary Lighting $0.00 $0.00 $4,699.00 $3,521.00
7.00 Specialty Items
7.01 2 Extra Keys $0.00 $0.00 $17.00 $16.00
7.02 Manuals $0.00 $0.00 $80.00 $89.00
Total Bid Price Each $0.00 $0.00 $21,714.00 $19,536.00
Total Bid Price (2)$0.00 $0.00 $43,428.00 $39,072.00
Delivery Date NON COMPLIANT NON COMPLIANT 30 Days 45 Days
SHERIFF'S OFFICE-POLICE MOTORCYCLE - BID OPENING 03/02/12 @ 11:00
Attachment number 2 \nPage 1 of 1
Item # 12
Commission Meeting Agenda
5/1/2012 5:00 PM
Renewal Contract Concern:EAP
Department:Finance/Risk Managment Division
Caption:Motion to approve renewal of contract with CONCERN:EAP
(Employee Assistance Program) for a 3 year period May 2012 to
May 2015. (Approved by Finance Committee April 23, 2012)
Background:This program provides specific training in support of a number of
programs. This support includes annual training of employees and
supervisors in conjunction with our substance abuse program. One
segment of the training deals with the training of supervisors on
"reasonable suspicion" and how to approach this type of
situation. Another segment deals with training on drugs and
their effects and is designed for our general employee
population. This training meets the mandated training
requirements by the Department of Transportation, Federal Transit
Authority and Federal Aviation Authority. Training also serves to
meet training standards set by the Drug Free Work Place Act. In
addition, employing an EAP meets requirements of the Federal
Regulations to have available a substance abuse professional for
employees who fall under their regulations, i.e. transit, airport,
etc., employees should they voluntarily seek counseling. This is an
on-going program designed to provide employees with quality,
short term counseling at no expense to the employee and their
family. Additional services include post traumatic stress
counseling, critical incident debriefing (utilized by public safety
and mandatory for law enforcement in certain work related
situations), etc.
Analysis:This service provides us with qualified professionals to assist our
employees with stressful situations, which may or may not impact
their work performance. Reduction in stress generally leads to
happier, more productive employees. Employees are provided
with a maximum number of visits per year for them and their
family members for assessment, referral, crisis intervention and
short term problem counseling at no charge to them.
Financial Impact:Renewal for 2012-2015 will see no increase in rates which has
been $15.00 per year per regular employee. Based on an employee
Cover Memo
Item # 13
population or 2200 this equates to $33,000 per year. (Benefits:
maximum of 5 visits per year per employee and/or family
member, supervisory training, case management, telephone and/or
on-site consultations with management and supervisors,
alcohol/drug assessment to include referral if necessary).
Counseling facility located on 2610-B Commons Blvd, Augusta,
GA 30909. Appointments with counselors are set-up by
CONCERN:EAP. CONCERN:EAP contracts with area counselors
to provide EAP services to employees. The counselors meet the
employee at the offices of CONCERN:EAP on Commons Blvd.
Alternatives:1. Have a substance abuse professional on retainer for compliance
with our substance abuse policy as it relates to federal mandates
(Transit and Airport). We would then be providing a benefit that
would not be available to employees of other departments. 2.
Eliminating the program should not be an alternative due to
violence in the workplace issues facing employees today. EAP,
specifically a substance abuse professional, is a federal
requirement for employees of Transit systems.
Recommendation:Approve renewal of contract with CONCERN: EAP for 3 years at
an annual cost of $15 per regular employee. Based on employee
population of 2200 this brings annual contract cost to $33,000.
Funds are Available
in the Following
Accounts:
611015210 52.12999
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
CONCERN:
EMPLOYEE ASSISTANCE PROGRAM
THIS AGREEMET made the 1st day of May 2012 between COCER: EMPLOYEE
ASSISTACE PROGRAM, 2610-B Commons Blvd Augusta, GA 30909, hereinafter designated
"CONCERN", and THE AUGUSTA-RICHMOD COUTY COMMISSIO hereinafter designated
ARC.
Whereas, CONCERN provides assistance to business and governmental organizations located in its
geographic service area in connection with the design, implementation, and maintenance of Employee
Assistance Programs for employees of such businesses and organizations.
Witnesses that for and in consideration of mutual promises herein attached; it is understood and agreed
as follows:
1. The CONCERN: EAP program will consist of:
· Counseling services for employees and their immediate family members provided at
EAP offices, 2610-B Commons Blvd, Augusta GA, Monday - Friday, 8:30 a.m. -
5:00 p.m.
· Included in this model are a maximum of five (5) visits per employee, or eligible
family member, per year for the purpose of assessment, referral, crisis intervention or
short term problem focused counseling.
· Supervisory training will be provided at mutually agreeable times and locations.
· Telephone and/or on-site consultations with management and supervisors are
included, also mental/nervous and alcohol and drug assessment and referral to
appropriate network providers or community resources.
· Assistance with promotion of the program through an internal promotional campaign
consisting of posters, flyers, or payroll stuffers.
· Demographic and utilization reports are provided upon request.
· Additional services are available at varying rates.
2. CONCERN agrees to maintain malpractice liability insurance ($1,000,000/ $3,000,000).
3. The rate will be $15 per employee per year, based on the number of employees as of May
1, 2012 (2200) to be paid in monthly installments. The cost in subsequent years will be
based on the total number of employees employed as of May 1st as verified with the
Human Resources Department.
4. The term of this Agreement shall commence on the Effective Date first stated above and
shall continue for a period of three (3) years, unless otherwise terminated as set forth
Attachment number 1 \nPage 1 of 2
Item # 13
below. Unless terminated in accordance with this Section, this Agreement shall renew
automatically for successive annual terms.
5. This agreement may be terminated, or adjustments made at any time, by either party,
upon thirty (30) days written notice to the other party.
Concern: Employee Assistance Program Richmond County Georgia by and through
the Augusta-Richmond County
Commission.
Ken Wilson, CAC II, MAC, CCS, SAP Sandy Wright
Owner/Director Risk Management Manager
2,200 Employees covered as of May 1, 2012
Attachment number 1 \nPage 2 of 2
Item # 13
Commission Meeting Agenda
5/1/2012 5:00 PM
Request for BOA 2012 Budget Amendment
Department:Board of Assessors
Caption:Motion to approve amending the Board of Assessors/Tax
Assessors Office 2012 budget to address long-term salary
disparities and task the Administrator to make a final
recommendation and identify a funding source for the budget
admendment at the Commission meeting (5/1.) (Approved by
Finance Committee April 23, 2012)
Background:2010 – 2010 Budgeted allocation posted under “New Program -
$20K” was not implemented. Calvin Hicks resigned in October
2009 and Ross inherited operation on July 26, 2010.
2010 BOC Adopted TAO Budget: $1,771,500 Unspent Budgeted
Dollars returned to General Fund = $217,011.
2011 – See 2010 budget “New Programs - $20K.” Budget
submission time frame passed while newly appointed Chief
Appraiser petitioned for implementation on aforementioned
allocation.
2011 BOC Adopted TAO Budget: $1,959,153 Unspent Budgeted
Dollars returned to General Fund = $248,223 Senate Bill 346 first
estimated impact year BOA ADOPTED 2012 BUDGET –
Approved an updated organizational chart including the proposed
“Disparity Salary Adjustments” as recommended by Alveno Ross,
Chief Appraiser (July 26, 2010 – Present) – August 2011.
COMPENSATION CONSULTANT – Surveyed TAO positions
including “salary analysis” that determined 25 of 33 positions
warranted corrections. The report received signed approval from
K. Cook, Compensation Consultant; W.P. Shanahan, Deputy
Administrator/Interim HR Director; and R.Burns, HR Manager.
Concur approval on recommendations by Fred Russell, CAO –
January 2012.
AUGUSTA HR DIVISION – Processed updated job descriptions
(PDQ and PPPM required) and completed “Request for Personnel
Action (RPA)” forms – February 2012.
Analysis:2012 CURRENT CONDITION SUMMARY BOA ADOPTED
2012 BUDGET – Approved an updated organizational chart
including the proposed “Disparity Salary Adjustments” as
recommended by Alveno Ross, Chief Appraiser (July 26, 2010 –
Cover Memo
Item # 14
Present) – August 2011. COMPENSATION CONSULTANT –
Surveyed TAO positions including “salary analysis” that
determined 25 of 33 positions warranted corrections. The report
received signed approval from K. Cook, Compensation
Consultant; W.P. Shanahan, Deputy Administrator/Interim HR
Director; and R. Burns, HR Manager. Concur approval on
recommendations by Fred Russell, CAO – January 2012.
AUGUSTA HR DIVISION – Processed updated job descriptions
(PDQ and PPPM required) and completed “Request for Personnel
Action (RPA)” forms – February 2012.
Financial Impact:2012 remaining year cost (Salary) = $57,000 Including Benefits
(15%) = $65,600 (Benefit % indicated from Finance Dept) Annual
Cost (Salary) = $87,200 Including Benefits (15%) = $100,200
(Benefit % indicated from Finance Dept) WITH BOC
APPROVAL: Implementation start on May 18th paycheck
Alternatives:N/A
Recommendation:To amend the Board of Assessors/Tax Assessors office 2012
budget to address long-term salary disparity considerations.
Funds are Available
in the Following
Accounts:
The cost impact to the TAO salary budget line item requires
approval by the governing authority (CAO does not have authority
to modify such) as affirmed by the county legal division. Funds
are at the discretion of the Commission.
REVIEWED AND APPROVED BY:
Finance.
Tax Assessor
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
5/1/2012 5:00 PM
Approve Soils and Materials Testing Services Contract Associated With RFQ 12-127.
Department:Tom Wiedmeier, P.E., Director Augusta Utilities Department
Caption:Motion to award contract for soils and materials testing
services to CSRA Testing and Engineering in the amount of
$49,315.00. (Approved by Engineering Services Committee
April 23, 2012)
Background:The Augusta Utilities Department (AUD) needed to contract with
an engineering testing firm to perform soils and materials testing
for capital improvements projects in Augusta-Richmond
County. RFQ 12-127 was developed and advertised through
Augusta’s Procurement Department. The three proposals found to
be in compliance with applicable RFQ requirements were from
CSRA Testing and Engineering Company, ATC, Inc., and
Moreland Altobelli Associates, Inc.. After extensive review of the
proposals by a review committee, CSRA Testing and Engineering
was rated as the firm best conforming to the criteria established.
Analysis:Approving this contract will allow CSRA Testing and
Engineering, to enter into a contract with Augusta-Richmond
County to perform applicable soils and materials testing as for
capital improvements projects for AUD.
Financial Impact:Funds for this work are available in account number 509043490-
5212999/80199999-5212999
Alternatives:No alternatives are recommended.
Recommendation:The proposal from CSRA Testing and Engineering Company was
considered fair and reasonable by the department, therefore we
recommend the Commission award the Soils and Materials
Testing contract to CSRA Testing and Engineering in the amount
of $49,315.00.
Funds are Available
in the Following FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS:
509043490-5212999/80199999-5212999 Cover Memo
Item # 15
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 1
Item # 15
Attachment number 2 \nPage 1 of 1
Item # 15
Request for Qualifications
Request for Qualifications will be received at this office until Thursday, March 15, 2012 @ 3:00 p.m. for
furnishing:
RFQ Item #12-127 Soils and Materials Testing Services for Construction for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, March 2, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 9, 16, 23, 1, 2012
Metro Courier February 15, 2012
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedermier Utilities Department
Jerry Delaughter Utilities Department
Joe Holland Utilities Department
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 15
VENDORS Attachment B E-Verify # Original 6 Copies
CSRA TESTING AND ENGINEERING
COMPANY
1005 EMMETT STREET, SUITE A
Augusta, GA 30901
Yes 138689 Yes Yes
QORE PROPERTY SCIENCES
645 B FRONTAGE ROAD NW
AUGUSTA, GA 30907
ATC ASSOCIATES
1841 WEST OAK PKWY
SUITE F
MARIETTA, GA 30062
Yes WVIN0556 Yes Yes
GRAVES ENGINEERING SERVICES
1220 WEST WHEELER PARKWAY
AUGUSTA, GA 30907
MORELAND ALTOBELLI ASSOC
2211 BEAVER RUIN RD
SUITE 190
NORCROSS, GA 30071
Yes 53328 Yes Yes
MC2
4343 SHALLOW RD
BLDG B, SUITE 8A
MARIETTA, GA 30062
RFQ Item #12-127
Construction Materials Testing Services
for Augusta, Georgia - Utilities Department
RFQ Due: Thursday, March 15, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 15
Evaluation Criteria
PTS
CSRA TESTING AND
ENGINEERING COMPANY
1005 EMMETT STREET,
SUITE A
AUGUSTA, GA 30901
ATC ASSOCIATES
1453 Green Street, Suite A
Augusta, GA 30901
MORELAND ALTOBELLI
ASSOC
2211 BEAVER RUIN RD
SUITE 190
NORCROSS, GA 30071
1. Qualifications and Experience with similar
projects 25 23.3 25.0 23.3
2. Company Accreditations 20 20.0 20.0 20.0
3. Experience on similar projects within the
past three (3) years 25 23.3 21.3 21.3
4. Laboratory Testing Experience 10 10.0 10.0 10.0
5. Field Testing Experience 10 8.3 6.7 6.7
6. Proximity to Augusta
Located in Richmond County 5 pts
Located in CSRA 4 pts
Located in Georgia 3 pts
Located in SE United States
(includes (SC, FL, AL, FL) ) 2 pts
All others 1 pt
5 5.0 5.0 3.0
Total 95 90.0 88.0 84.3
Cumulative Evaluation Sheet - RFQ Item #12-127
Construction Materials Testing Services
for Augusta, Georgia - Utilities Department
Thursday, March 29, 2012 @ 4:00 p.m.
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Item # 15
Commission Meeting Agenda
5/1/2012 5:00 PM
Birkie Ayer
Department:Clerk of Commission
Caption:Motion to approve moving forward with the sanitary sewer
extension project on Windsor Spring Road for Walgreens;
identified funding source Water and Sewer Renewal and
Extension Fund; allow the Utilities Department to meet with the
developer to develop a mutually agreeable cost sharing agreement
and bring back to Commission (5/1) for final
approval. (Approved by Engineering Services Committee
April 23, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 1
Item # 16
Commission Meeting Agenda
5/1/2012 5:00 PM
Increase funds for Approved RFQ #11-130: Task Order Program for Infrastructure for the City of
Augusta - Utilities Department in the amount of $1,500,000.00.
Department:Augusta Utilities Department
Caption:Motion to increase the funding for approved RFQ #11-130: Task
Order Program for Infrastructure for the City of Augusta - Utilities
Department in the amount of $1,500,000.00 for execution by
CMI, Inc., Blair Construction, Inc., Eagle Utilities, and Quality
Storm Water Solutions as qualified and selected contractors for
subject RFQ. (Approved by Engineering Services Committee
April 23, 2012)
Background:The previously approved Task Order Program is to allow several
responsive and qualified contractors to provide installation,
maintenance, and/or repairs to the water and sewer infrastructure.
The Utilities Department is requesting a Task Order Program
increase in the amount of $1.5 Million due to the impacts of
meeting the project deadlines of Ft. Gordon and to keep up with
the repair & replacement issues of decaying infrastructure
throughout Augusta-Richmond County. The contractors will
provide all tools, labor, material, and equipment to perform and
complete all task orders under three (3) task order classifications:
General Maintenance Task(s), Pre-Planned Task(s), and
Emergency Work, as set forth in RFQ #11-130 Task Order
Program for Infrastructure for the City of Augusta.
Analysis:AUD has evaluated the current and active Task Order Program
and determine that a funding increase to the Task Order Program
is needed to accomplish the tasks imposed by the increased Ft.
Gordon workload and the repair & replacement issues of
infrastructure throughout Augusta-Richmond County.
Financial Impact:The funding increase requested for this program is $1,500,000.00.
These funds are available from account 507043490-5425410 /
88886666-5425410
Alternatives:Rejection of this RFQ funding increase would delay the Utilities
Department ability to expedite the current projects of Fort Gordon
and Renewal & Extension Projects of the department.
Cover Memo
Item # 17
Recommendation:Recommend Commission approve the Task Order funding
increase request to RFQ #11-130: Task Order Program for
Infrastructure for the City of Augusta - Utilities Department in the
amount of $1,500.00.00.
Funds are Available
in the Following
Accounts:
$1,500,000.00 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Item # 17
Commission Meeting Agenda
5/1/2012 5:00 PM
Paine College Request - Close Druid Park Avenue
Department:Administrator
Caption:Discuss a request from Paine College to close Druid Park Avenue
between the intersections of Laney-Walker and ending at Central
Avenue subject to receiving a report from scheduled meeting with
ARC and Paine College officials (4/25).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
Commission Meeting Agenda
5/1/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular and legal meetings
of the Commission held April 17, 2012, and the Special Called
Meeting held on April 23, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Commission Meeting Agenda
5/1/2012 5:00 PM
Appointment District 10 General Aviation Commission
Department:
Caption:Motion to approve the reappointment of Mr. Locke McKnight to
a term on the General Aviation Commission at Daniel Field
representing District 10 due to a conflict with the appointment of
Mr. Mason McKnight IV.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Attachment number 1 \nPage 1 of 1
Item # 20
Commission Meeting Agenda
5/1/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21