HomeMy WebLinkAbout2012-04-17-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
4/17/2012
5:00 PM
INVOCATION:
Dr. Dwayne Carter, Pastor, Calvary Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Douglas Higgon, Regional Manager, Global Spectrum. RE: Update
on current and upcoming activities/events at the James Brown Arena.
(Requested by Commissioner Matt Aitken)
Attachments
CONSENT AGENDA
(Items 1-29)
PLANNING
1. Z-12-19 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Pillon Communities requesting a
Special Exception to establish a sales office in Willhaven subdivision
per Section 8-2 (f) affecting property containing .17 acres and known as
2201 Huntcliffe Drive. (Tax Map 065-4-095-00-0) DISTRICT 3
Attachments
2. Z-12-28 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Gwen Fulcher Young, on behalf of
Bonnie Newman Richey, requesting a change of zoning from Zone R-1
(One-family Residential) to Zone B-2 (General Business) affecting
property containing .49 acres and known as 115 Davant Street (Tax
Map 010-0-010-00-0) DISTRICT 7
Attachments
3. Z-12-29 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the condition that the transition house be
limited to youths between the ages of 6-18; a petition by Richard
Johnson requesting a Special Exception to establish Transition
Housing in a P-1 (Professional) Zone per Section 20-2 (b) and Section
26-1 (g) of the Comprehensive Zoning Ordinance for Augusta Georgia
affecting property containing 1.85 acres and known as 1509 Brown
Road. (Tax Map 214-0-006-04-0) DISTRICT 8
Attachments
4. Z-12-30 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Dallas Simon Jr. requesting a
change of zoning from Zone B-1 (Neighborhood Business) to Zone B-
2 (General Business) affecting property containing .28 acres and known
as 2225 Wheeless Road. (Tax Map 070-1-049-00-0) DISTRICT 5
Attachments
5. Z-12-31- A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Arlo Burnett requesting a change
of zoning from Zone B-1 (Neighborhood Business) to Zone B-2
(General Business) affecting property containing .82 acres and known
as 2019 Old Savannah Road. (Tax Map 072-4-126-00-0) DISTRICT2
Attachments
6. ZA-R-211 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 15 (Two –
family Residential) of the Augusta, Georgia Comprehensive Zoning
Ordinance by deleting Section 15-2 (a).
Attachments
7. ZA-R-212 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 16
(Multiple-family Residential) of the Augusta, Georgia
Comprehensive Zoning Ordinance by deleting Section 16-2 (b) and (c)
and relocating them in their entirety to Section 16-1 (c) and (d) allowing
single-family attached dwellings and condominiums to be developed as
permitted uses under certain criteria and to allow family personal care
homes as a permitted use.
Attachments
PUBLIC SERVICES
8. Motion to deny New Ownership Application: A. N. 12 - 14: request by
Tyrone Davis for an on premise consumption Liquor, Beer & Wine
Attachments
license to be used in connection with Cloud Nine Bar & Grill located at
3156 Wrightsboro Rd. There will be Dance. District 5. Super District 9.
(Approved by Public Services Committee April 9, 2012)
9. Motion to approve New Ownership Application: A. N. 12 - 15: request
by Falguni Patel for a retail package Beer & Wine license to be used in
connection with Pratham Food Mart, LLC located at 2723 Washington
Rd. District 7. Super District 10. (Approved by Public Services
Committee April 9, 2012)
Attachments
10. Motion to approve Amendment 4 that modifies the Agreement for
professional service dated 2nd day of November, 2006, between the
Owner: Augusta, Georgia, a political subdivision of the State of Georgia,
acting by and through the Richmond County Commission; and the
Design Consultant: KSGW Architects, LLC, for the Professional
Services known as Architectural Design Services for Expansion of the
Webster Detention Center, Augusta, Georgia. (Approved by Public
Services Committee April 9, 2012)
Attachments
11. Motion to approve award of bid item #12-122, Diamond Lakes Outdoor
Multipurpose Court Facility, to Blair Construction in the amount of
$342,425.92. (Approved by Public Services Committee April 9, 2012)
Attachments
12. Motion to approve the Dollar/Thrifty Rent-A-Car Lease Agreement
which was approved by the Augusta Aviation Commission at their
March 29, 2012 meeting. (Approved by Public Services Committee
April 9, 2012)
Attachments
13. Motion to approve the Eighth Amendment to the Lease at the Augusta
Soccer Park between the Augusta Arsenal Soccer Club and Augusta,
Georgia. (Approved by Public Services Committee April 9, 2012)
Attachments
14. Motion to approve amendments to Augusta-Richmond County Code,
Title 6, Chapter 5, by adding Sections 9 – 15, to provide regulations for
operating Food Trucks. (Approved by Public Services Committee
April 9 2012)
Attachments
15. Motion to approve naming of the Arts Council as the Public Art
Agency for the City of Augusta and tasking the Administrator, Ms.
Durant, and Attorney with developing a mission statement and a set of
bylaws for the agency to serve in this capacity. (Approved by Public
Services Committee April 9, 2012)
Attachments
16. Motion to approve the Hall Marketing Option #2, renewal of their
current contract for one year, which was approved by the Augusta
Aviation Commission at their March 29, 2012 meeting. (Approved by
Public Services Committee April 9, 2012)
Attachments
17. Motion to approve Seabury APG Contract Renewal Option #2 which
was approved by the Augusta Aviation Commission at their March 29,
2012 meeting. (Approved by Public Services Committee April 9,
2012)
Attachments
PUBLIC SAFETY
18. Motion to approve moving forward with using University Health
Services as the vendor for Baseline Annual & Pre Employment Medical
Exams for the Augusta, GA Fire Department. (Approved by Public
Safety Committee April 9, 2012)
Attachments
FINANCE
19. Motion to approve FY 2012 Budget for Planning Division of the
Planning and Development Department. (Approved by Finance
Committee April 9, 2012)
Attachments
20. Motion to approve the FTA 5303 Metropolitan Transportation Planning
Grant.(Approved by Finance Committee April 9, 2012)
Attachments
ENGINEERING SERVICES
21. Motion to approve Emergency clean-up services from the February 24,
2012 storm in the amount of 46,000.00 funded from General Fund
contingency account as requested by the AED. Also approve I) SITEC,
LLC; II) Big Dog Stump; and III) Southern Tree Care, Inc. to provide
Attachments
required emergency services as determined by the AED. (Approved by
Engineering Services Committee April 9, 2012)
22. Motion to approve Final Adoption of the Hazard Mitigation Plan Update
for Augusta, GA. (Approved by Engineering Services Committee
April 9, 2012)
Attachments
23. Motion to approve the notification of the award of a contract with Blair
Construction, Inc. for services associated with construction of the
Jamestown Sanitary Sewer Phase III-A Project under the Task Order
Program for Infrastructure RFQ #11-130 in the amount of $102,100.84.
Bid item #12-136. (Approved by Engineering Services Committee
April 9, 2012)
Attachments
24. Motion to approve application to erect a monument at 4th Street and
Broad Street subject to the exact location and the approval of the Traffic
Engineering and Recreation Departments. (Approved by Engineering
Services Committee April 9, 2012)
Attachments
25. Motion to approve a Lease Agreement with Thompson Farms for a 29
acre portion of the Big Farm property. (Approved by Engineering
Services Committee April 9, 2012)
Attachments
26. Motion to approve Proposal from Dewberry and Davis to perform
Utilities Meter Reading Optimization and Route Analysis. (Approved
by Engineering Services Committee April 9, 2012)
Attachments
27. Motion to approve the proposal from Cavanaugh and Associates to
develop Water Efficiency Program. (Approved by Engineering
Services Committee April 9, 2012)
Attachments
28. Motion to authorize the Engineering Department to enter into an
agreement with Jack L. Minor Realty Company for the purpose of
preparing the appraisals on the Windsor Spring Road Phase V Project,
from State Route 88 in Hephzibah to Willis Foreman Road, CPB #323-
04-299823786, at a cost of $159,500. Funds are available in the project
Attachments
Right of Way account for the Engineering Department. (Approved by
Engineering Services Committee April 9, 2012)
PETITIONS AND COMMUNICATIONS
29. Motion to approve the minutes of the regular meeting of the
Commission held March 28, 2012 and the Special Called Meeting held
on April 9, 2012.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
4/17/2012
AUGUSTA COMMISSION
REGULAR AGENDA
4/17/2012
(Items 30-33)
ADMINISTRATIVE SERVICES
30. Consider approval of the final negotiated contract with Automatic Data
Processing (ADP). (Deferred from the March 28, 2011 Commission
Meeting)
Attachments
31. Approve the repayment of $344,233.50 from the General Fund to the
Augusta Housing and Community Development's HOME Account by
April 20, 2012 due to the determination by the U. S. Department of
Housing and Urban Development that funding in the amount of
$52,105.00 provided to 30901 Development Corporation in 2007 to put
fencing around its development on Augusta Avenue was ineligible and
that funding in the amount of $292,128.50 provided to East Augusta
CDC (to purchase lots in Marion Homes) in 2006 was unable to yield
completed housing projects within the allotted time frame.
Attachments
32. Consider approval of a Memorandum of Understanding with the
University of Phoenix regarding a partnership recommendation for
solutions to assist the city in meeting workforce education goals.
Attachments
Upcoming Meetings
www.augustaga.gov
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
33. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
4/17/2012 5:00 PM
Invocation
Department:
Caption:Dr. Dwayne Carter, Pastor, Calvary Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
4/17/2012 5:00 PM
Global Spectrum
Department:
Caption:Mr. Douglas Higgon, Regional Manager, Global Spectrum. RE:
Update on current and upcoming activities/events at the James
Brown Arena. (Requested by Commissioner Matt Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
4/17/2012 5:00 PM
Z-12-19
Department:Planning and Development
Caption: Z-12-19 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Pillon
Communities requesting a Special Exception to establish a sales
office in Willhaven subdivision per Section 8-2 (f) affecting
property containing .17 acres and known as 2201 Huntcliffe
Drive. (Tax Map 065-4-095-00-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Commission Meeting Agenda
4/17/2012 5:00 PM
Z-12-28
Department:Planning and Development
Caption: Z-12-28 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Gwen Fulcher
Young, on behalf of Bonnie Newman Richey, requesting a change
of zoning from Zone R-1 (One-family Residential) to Zone B-2
(General Business) affecting property containing .49 acres and
known as 115 Davant Street (Tax Map 010-0-010-00-0)
DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Commission Meeting Agenda
4/17/2012 5:00 PM
Z-12-29
Department:Planning and Development
Caption: Z-12-29 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the condition that the
transition house be limited to youths between the ages of 6-18; a
petition by Richard Johnson requesting a Special Exception to
establish Transition Housing in a P-1 (Professional) Zone per
Section 20-2 (b) and Section 26-1 (g) of the Comprehensive
Zoning Ordinance for Augusta Georgia affecting property
containing 1.85 acres and known as 1509 Brown Road. (Tax Map
214-0-006-04-0) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
4/17/2012 5:00 PM
Z-12-30
Department:Planning and Development
Caption: Z-12-30 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Dallas Simon Jr.
requesting a change of zoning from Zone B-1 (Neighborhood
Business) to Zone B-2 (General Business) affecting property
containing .28 acres and known as 2225 Wheeless Road. (Tax
Map 070-1-049-00-0) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
4/17/2012 5:00 PM
Z-12-31
Department:Planning and Development
Caption: Z-12-31- A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Arlo Burnett
requesting a change of zoning from Zone B-1 (Neighborhood
Business) to Zone B-2 (General Business) affecting property
containing .82 acres and known as 2019 Old Savannah Road. (Tax
Map 072-4-126-00-0) DISTRICT2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
4/17/2012 5:00 PM
ZA-R-211
Department:Planning and Development
Caption: ZA-R-211 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 15
(Two –family Residential) of the Augusta, Georgia
Comprehensive Zoning Ordinance by deleting Section 15-2 (a).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 15 (Zone R-2 Two-family Residential)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the
following language in Section 15-2 (a)
(a) Single-family attached dwellings and condominiums developed in accordance
with Section 13 of this Ordinance, provided that the density of dwellings shall not
exceed the regulations set forth in Section 15-4 (b) of this Ordinance.
SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2012.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 1 of 1
Item # 8
Commission Meeting Agenda
4/17/2012 5:00 PM
ZA-R-212
Department:Planning and Development
Caption: ZA-R-212 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 16
(Multiple-family Residential) of the Augusta, Georgia
Comprehensive Zoning Ordinance by deleting Section 16-2 (b)
and (c) and relocating them in their entirety to Section 16-1 (c)
and (d) allowing single-family attached dwellings and
condominiums to be developed as permitted uses under certain
criteria and to allow family personal care homes as a permitted
use.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 16 (Zone R-3A - Multiple-family Residential)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting in their
entirety the following language in Section 16-2 (b) and (c) (Special Exception)
(b) Single-family attached dwellings and condominiums developed in accordance
with Section 13 of this Ordinance, provided that the density of dwellings shall not
exceed the regulations set forth in Section 16-5 (a) of this Ordinance.
(c) Family personal care homes subject to the criteria established in Section 26 of this
Ordinance.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by relocating in their
entirety above language to Section 16-1 (c) and (d) (Permitted Uses)
(c) Single-family attached dwellings and condominiums developed in accordance
with Section 13 of this Ordinance, provided that the density of dwellings shall not
exceed the regulations set forth in Section 16-5 (a) of this Ordinance.
(d) Family personal care homes subject to the criteria established in Section 26 of this
Ordinance.
SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2012.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
Attachment number 1 \nPage 1 of 2
Item # 9
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1 \nPage 2 of 2
Item # 9
Commission Meeting Agenda
4/17/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to deny New Ownership Application: A. N. 12 - 14: request
by Tyrone Davis for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Cloud Nine Bar & Grill
located at 3156 Wrightsboro Rd. There will be Dance. District 5.
Super District 9. (Approved by Public Services Committee April
9, 2012)
Background:The former majority owner Shalanda Crawford is transferring the
controling interest to Mr Davis in order to reorganize the business
and address the problems they were having.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,566.00.
Alternatives:
Recommendation:Planning & Development recommends approval with a 6 month
probationary period. The RCSO recommends approval with 6 month
probationary period.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 2
Item # 10
Attachment number 1 \nPage 2 of 2
Item # 10
Commission Meeting Agenda
4/17/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 12 - 15:
request by Falguni Patel for a retail package Beer & Wine license
to be used in connection with Pratham Food Mart, LLC located at
2723 Washington Rd. District 7. Super District 10. (Approved by
Public Services Committee April 9, 2012)
Background:This is a new ownership application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
Commission Meeting Agenda
4/17/2012 5:00 PM
Architectural Design Services for Expansion of the Webster Detention Center, Augusta, Georgia.
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve Amendment 4 that modifies the Agreement
for professional service dated 2nd day of November, 2006,
between the Owner: Augusta, Georgia, a political subdivision of
the State of Georgia, acting by and through the Richmond County
Commission; and the Design Consultant: KSGW Architects, LLC,
for the Professional Services known as Architectural Design
Services for Expansion of the Webster Detention Center, Augusta,
Georgia. (Approved by Public Services Committee April 9,
2012)
Background:This Amendment will compensate the Design Consultant for
Additional Services for the Webster Detention Center Expansion
for the Sheriff’s Office staff and operation of the facility. The
construction of the renovations and additions to the Webster
Detention Center was approved by the Commission on November
5, 2008.
Analysis:This Amendment compensates the Design Consultant for
Additional Services incurred during the period of construction for
professional services not covered by the basic services agreement
for the additional labor provided for: 1.) professional services
performed beyond the construction contract date; 2.) professional
services performed for unforeseen conditions and; 3.) professional
services performed for additional scope of work requested by the
Owner.
Financial Impact:This Amendment amount for $270,004.17 will be funded by the
project’s budget. The budget is adequate to cover the cost of this
Amendment.
Alternatives:1. Approve the Amendment for $270,004.17 for additional Design
Consultant additional professional services. 2. Not approve the
Amendment.
Recommendation:1. Approve the Amendment for $270,004.17 for additional Design
Cover Memo
Item # 12
Consultant for additional professional services.
Funds are Available
in the Following
Accounts:
Jail Expansion: GL – 325-05-1130 / 206351101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 1
Item # 12
Attachment number 2 \nPage 1 of 1
Item # 12
Commission Meeting Agenda
4/17/2012 5:00 PM
Diamond Lakes Outdoor Court Complex
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve award of bid item #12-122, Diamond Lakes
Outdoor Multipurpose Court Facility, to Blair Construction in the
amount of $342,425.92. (Approved by Public Services
Committee April 9, 2012)
Background:SPLOST VI funds were approved for improvements to Diamond
Lakes Regional Park. Part of the improvement plan is to construct
a three (3) court outdoor multipurpose/basketball complex with
associated parking.
Analysis:Ten (10) vendors attended a mandatory pre-bid conference to have
the opportunity to bid on this project. A total of five (5) bids were
received that were compliant with the procurement code. Based
upon consultation with staff and our engineers, we are
recommending the award to Blair Construction for $342,425.92 as
the lowest qualified bidder meeting specifications.
Financial Impact:Funding is secured through SPLOST VI Diamond Lakes Regional
Park.
Alternatives:1. Approve the award of bid on item #12-122 to Blair
Construction in the amount of $342,425.92. 2. Move No Action
thus delaying improvements to Diamond Lakes Regional Park.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
328061110 - 211066401
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Invitation to Bid
Sealed bids will be received at this office on Friday, March 2, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-122 Diamond Lakes Basketball Facility for Recreation, Parks & Facilities
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Augusta. The fees for the plans and specifications which are
non-refundable is $15.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Augusta (706 724-7924) beginning Thursday, January 26, 2012. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, February 17, 2012 @ 11:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions
must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Monday, February 20, 2012 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle January 26, February 2, 9, 16, 2012
Metro Courier February 1, 2012
cc: Tameka Allen Deputy Administrator
Tom Beck Recreation, Parks & Facilities
Rick Acree Recreation, Parks & Facilities
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 13
VENDORS Attachment B E-Verify # Bid Bond
Addendum
1-3 Base Bid Add Alternate
A1
Add Alternate
5A
Blair Construction
P. O. Box 770
Evans, GA 30809 Yes 224004 Yes Yes $342,425.92 $81,375.00 $82,185.60
Ammar Construction
4211 Smith Field Creek
Evans, GA 30809
Sitec, LLC
217 Fairfield Street, NE
Aiken, SC 29801
Continental Construction
4190 Crosstown Court
Evans, GA 30809 Yes 59451 Yes Yes $374,831.94 $83,000.00 $78,000.00
Construction Perfected Inc
587 Cherry Avenue
North Augusta, SC 29841
Better Home Bureau
806 Oracle Drive
Lawrenceville, GA 30043
Mabus Brothers
Construction
920 Molly Pond Road
Augusta, GA 30901
Yes 91818 Yes Yes $382,982.23 $53,537.00 $85,491.20
Contract Management
1827 Killingsworth Road
Augusta, GA 30904
Ed Castro Landscape
1125 Old Ellis Road
Roswell, GA 30076 Yes 219867 Yes Yes $411,095.00 $83,000.00 $103,000.00
S. D. Clifton Construction
4324 Wheeler Road
Martinez, GA 30907 Yes 212153 Yes Yes $442,000.00 $75,000.00 -$72,000.00
Bid Item #12-122
Diamond Lakes Basketaball Facility
for Augusta, Georgia - Recreation, Parks & Facilities Department
Bid Due: Thursday, March 15, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 13
Attachment number 3 \nPage 1 of 2
Item # 13
Attachment number 3 \nPage 2 of 2
Item # 13
Attachment number 4 \nPage 1 of 2
Item # 13
Attachment number 4 \nPage 2 of 2
Item # 13
Attachment number 5 \nPage 1 of 1
Item # 13
Attachment number 6 \nPage 1 of 3
Item # 13
Attachment number 6 \nPage 2 of 3
Item # 13
Attachment number 6 \nPage 3 of 3
Item # 13
Commission Meeting Agenda
4/17/2012 5:00 PM
Dollar/Thrifty Rent-A-Car Lease Agreement
Department:Augusta Regional Airport
Caption:Motion to approve the Dollar/Thrifty Rent-A-Car Lease
Agreement which was approved by the Augusta Aviation
Commission at their March 29, 2012 meeting. (Approved by
Public Services Committee April 9, 2012)
Background:Since construction of terminal building, the airport has been
operating under a temporary agreement with current rental car
agencies. Staff has consulted with representatives from each rental
car agency regarding updating of rental agreements and Thrifty
Rental Car has returned signed agreement for approval.
Analysis:Airport staff has updated the all rental car agreements which will
allow Dollar/Thrifty – GSP Transportation, Inc. d/b/a Thrifty
Rent-A-Car to operate on site at the airport. Once the 3 (three)
year agreement expires it is the desire of airport staff to
competitively bid the counter and office space, and the ready
return spaces.
Financial Impact:The 3 (three) year agreement with Dollar/Thrifty will generate the
following revenue streams for the airport: 1. Commission on
rental car gross revenue – $5,000 or 10% whichever is greater on a
monthly basis 2. Counter Space Terminal Area – $13,300.00/year
or $1,108.33/month or $35/sq ft on 380sq ft 3. Ready Return Area
– $345/mo for 23 spaces or $15/space and $150/mo Overflow
Parking 4. Car Wash Facilities - $100/mo shared location Air
Cargo Building
Alternatives:Deny request.
Recommendation:Approve the Dollar/Thrifty – GSP Transportation, Inc. d/b/a
Thrifty Rent-A-Car Lease Agreement.
Funds are Available
in the Following 551 08 1101/3492403 3492404 3492405 2492408 Cover Memo
Item # 14
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 44
Item # 14
Attachment number 1 \nPage 2 of 44
Item # 14
Attachment number 1 \nPage 3 of 44
Item # 14
Attachment number 1 \nPage 4 of 44
Item # 14
Attachment number 1 \nPage 5 of 44
Item # 14
Attachment number 1 \nPage 6 of 44
Item # 14
Attachment number 1 \nPage 7 of 44
Item # 14
Attachment number 1 \nPage 8 of 44
Item # 14
Attachment number 1 \nPage 9 of 44
Item # 14
Attachment number 1 \nPage 10 of 44
Item # 14
Attachment number 1 \nPage 11 of 44
Item # 14
Attachment number 1 \nPage 12 of 44
Item # 14
Attachment number 1 \nPage 13 of 44
Item # 14
Attachment number 1 \nPage 14 of 44
Item # 14
Attachment number 1 \nPage 15 of 44
Item # 14
Attachment number 1 \nPage 16 of 44
Item # 14
Attachment number 1 \nPage 17 of 44
Item # 14
Attachment number 1 \nPage 18 of 44
Item # 14
Attachment number 1 \nPage 19 of 44
Item # 14
Attachment number 1 \nPage 20 of 44
Item # 14
Attachment number 1 \nPage 21 of 44
Item # 14
Attachment number 1 \nPage 22 of 44
Item # 14
Attachment number 1 \nPage 23 of 44
Item # 14
Attachment number 1 \nPage 24 of 44
Item # 14
Attachment number 1 \nPage 25 of 44
Item # 14
Attachment number 1 \nPage 26 of 44
Item # 14
Attachment number 1 \nPage 27 of 44
Item # 14
Attachment number 1 \nPage 28 of 44
Item # 14
Attachment number 1 \nPage 29 of 44
Item # 14
Attachment number 1 \nPage 30 of 44
Item # 14
Attachment number 1 \nPage 31 of 44
Item # 14
Attachment number 1 \nPage 32 of 44
Item # 14
Attachment number 1 \nPage 33 of 44
Item # 14
Attachment number 1 \nPage 34 of 44
Item # 14
Attachment number 1 \nPage 35 of 44
Item # 14
Attachment number 1 \nPage 36 of 44
Item # 14
Attachment number 1 \nPage 37 of 44
Item # 14
Attachment number 1 \nPage 38 of 44
Item # 14
Attachment number 1 \nPage 39 of 44
Item # 14
Attachment number 1 \nPage 40 of 44
Item # 14
Attachment number 1 \nPage 41 of 44
Item # 14
Attachment number 1 \nPage 42 of 44
Item # 14
Attachment number 1 \nPage 43 of 44
Item # 14
Attachment number 1 \nPage 44 of 44
Item # 14
Commission Meeting Agenda
4/17/2012 5:00 PM
Eighth Amendment to Lease at the Augusta Soccer Park between the Augusta Arsenal Soccer Club and
Augusta, Georgia
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve the Eighth Amendment to the Lease at the
Augusta Soccer Park between the Augusta Arsenal Soccer Club
and Augusta, Georgia. (Approved by Public Services
Committee April 9, 2012)
Background:Augusta Soccer Park, owned by Augusta, Georgia and a facility
within the Recreation, Park and Facilities system, has been leased
for operation to the Augusta Arsenal Soccer Club since 1996. The
Soccer Club has done an outstanding job operating the facility
during this timeframe as well as overseeing the capital
improvement projects that have taken place through the SPLOST
program. Within the current Phase VI of SPLOST, $150,000 has
been approved for improvements to this facility. In addition, the
amendment provides for the annual maintenance and operation of
which the payment schedule from the Lessor to the Lessee is
included.
Analysis:An allocation has been approved for $150,000 from SPLOST
Phase VI for improvements to the Soccer Park. Staff from the
Recreation, Parks and Facilities Department, along with the Board
of Directors with the Augusta Arsenal Soccer Club, has agreed to
the proposed improvements as attached, in addition to the $50,000
annual payment from Augusta, Georgia to the Augusta Arsenal
Soccer Club, Inc.
Financial Impact:Funding is in place from the SPLOST Phase VI list of approved
projects as well as the 2012 operating budget for annual
maintenance and operations.
Alternatives:1. To approve the Eighth Amendment to Lease between the
Augusta Arsenal Soccer Club and Augusta, Georgia. 2. Move no
action thus delaying to the agreed upon improvements and
ongoing maintenance required at the Augusta Soccer Park.
Cover Memo
Item # 15
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
SPLOST VI Funds 101061473 - 5721110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 5
Item # 15
Attachment number 1 \nPage 2 of 5
Item # 15
Attachment number 1 \nPage 3 of 5
Item # 15
Attachment number 1 \nPage 4 of 5
Item # 15
Attachment number 1 \nPage 5 of 5
Item # 15
Commission Meeting Agenda
4/17/2012 5:00 PM
Food Truck Vendor
Department:Planning and Development
Caption:Motion to approve amendments to Augusta-Richmond County
Code, Title 6, Chapter 5, by adding Sections 9 – 15, to provide
regulations for operating Food Trucks. (Approved by Public
Services Committee April 9 2012)
Background:Food Trucks, self-contained restaurants on wheels, are a growing
trend in other large cities and there is interest in operating food
trucks in Augusta. With permission from the property owner,
Food Truck vendors would be allowed to park on private property
that is zoned commercial. Customers walk up to the window and
order their food to go, or may eat at the site. The menu can vary
from sandwiches to gourmet type meals.
Analysis:The approval of the proposed ordinance will allow entrepreneurs
who are interested in venturing into the Food Truck business the
opportunity to do so with regulations that will benefit the vendor,
existing brick and mortar restaurants, customers, the general
public and the city of Augusta… The vendor will be required to
comply with Health Department regulations for the preparation
and serving of food, the Fire Department for safety issues, and
setback requirements so as not to infringe on residential areas or
existing site built restaurants.
Financial Impact:The vendors will be required to pay the Occupation Tax.
Alternatives:Do not approve.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 16
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 4
Item # 16
Attachment number 1 \nPage 2 of 4
Item # 16
Attachment number 1 \nPage 3 of 4
Item # 16
Attachment number 1 \nPage 4 of 4
Item # 16
Commission Meeting Agenda
4/17/2012 5:00 PM
Greater Augusta Arts Council
Department:Clerk of Commission
Caption:Motion to approve naming of the Arts Council as the Public Art
Agency for the City of Augusta and tasking the
Administrator, Ms. Durant, and Attorney with developing a
mission statement and a set of bylaws for the agency to serve in
this capacity. (Approved by Public Services Committee April 9,
2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 1
Item # 17
Attachment number 2 \nPage 1 of 5
Item # 17
Attachment number 2 \nPage 2 of 5
Item # 17
Attachment number 2 \nPage 3 of 5
Item # 17
Attachment number 2 \nPage 4 of 5
Item # 17
Attachment number 2 \nPage 5 of 5
Item # 17
Commission Meeting Agenda
4/17/2012 5:00 PM
Hall Marketing Contract Renewal - Option #2
Department:Augusta Regional Airport
Caption:Motion to approve the Hall Marketing Option #2, renewal of their
current contract for one year, which was approved by the Augusta
Aviation Commission at their March 29, 2012 meeting.
(Approved by Public Services Committee April 9, 2012)
Background:The Hall Marketing Agency responded to the Augusta Regional
Airport RFP for advertising agency services in 2009. The contract
was ultimately awarded to Hall Marketing and the contract was
executed in July 2009. The contract has an initial two year term,
which expired July 2011, with three subsequent one year options
for renewal upon mutual consent of both parties. The Aviation
Commission exercised the first one year option in 2011. Hall
Marketing has indicated their interest in exercising the second
option.
Analysis:The Hall Marketing Agency has done an excellent job for the
airport over the last few years. Airport enplanements have
increased almost 100% over the last five years due in part to the
creative expertise and advertising placement efforts of Hall
Marketing.
Financial Impact:Hall Marketing invoices the airport for each item the airport
requests. They have never exceeded the budget and the excess is
put back in for other professional services.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551 08 1111/5212999
Cover Memo
Item # 18
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
SECOND AMENDMENT TO THE CONSULTING SERVICES
CONTRACT WITH HALL MARKETING FOR ADVERTISING AGENCY
SERVICES FOR THE AUGUSTA REGIONAL AIRPORT
This Second Amendment made and entered into this ______ day of _______________ 2012, by
and between Augusta Georgia, a political subdivision of the State of Georgia, acting for and
through the Augusta Aviation Commission and Hall Marketing Inc. (Consultant).
Whereas, in July 2009, the parties entered into an contract for Consultant to provide
advertising services, market research, to develop a comprehensive integrated marketing strategy
and to produce a multi-faceted advertising campaign to support the mission of the Augusta
Richmond Regional Airport at Bush Field (the Airport); and
Whereas, the contract provided for three additional one (1) year extensions upon the
mutual consent of both parties, with all terms and conditions remaining the same; and
Whereas, in 2011 the parties exercised the first option to renew; and
Whereas, the parties have agreed to exercise the second option to renew the contract for
one additional year.
NOW THEREFORE, the Parties hereto, for and in consideration of the mutual promises
herein contained, and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, do hereby agree, each for itself and its successors and assigns, as
follows:
All other terms and conditions of the contract shall remain the same except as expressly
amended herein.
IN WITNESS WHEREOF, the Parties have executed the contract as of the day and year second
written above.
AUGUSTA AVIATION COMMISSION HALL MARKETING, INC.
Jay Forrester
Printed Name Printed Name
_________________________________ _____________________________
Signature Signature
Chairman
Title Title
________________ _____________________________
Date Date
Attachment number 1 \nPage 1 of 2
Item # 18
AUGUSTA RICHMOND COUNTY, GEORGIA
BY: _____________________________
AS ITS: ___MAYOR____________
ATTEST: _____________________________
CLERK OF COMMISSION
ATTEST: _____________________________
CLERK
(BALANCE OF PAGE LEFT BLANK INTENTIONALLY)
Attachment number 1 \nPage 2 of 2
Item # 18
Attachment number 2 \nPage 1 of 11
Item # 18
Attachment number 2 \nPage 2 of 11
Item # 18
Attachment number 2 \nPage 3 of 11
Item # 18
Attachment number 2 \nPage 4 of 11
Item # 18
Attachment number 2 \nPage 5 of 11
Item # 18
Attachment number 2 \nPage 6 of 11
Item # 18
Attachment number 2 \nPage 7 of 11
Item # 18
Attachment number 2 \nPage 8 of 11
Item # 18
Attachment number 2 \nPage 9 of 11
Item # 18
Attachment number 2 \nPage 10 of 11
Item # 18
Attachment number 2 \nPage 11 of 11
Item # 18
Commission Meeting Agenda
4/17/2012 5:00 PM
Seabury APG Renewal - Option #2
Department:Augusta Regional Airport
Caption:Motion to approve Seabury APG Contract Renewal Option #2
which was approved by the Augusta Aviation Commission at their
March 29, 2012 meeting. (Approved by Public Services
Committee April 9, 2012)
Background:Seabury APG responded to the Augusta Regional Airport RFP for
air service development services in 2009. The contract was
ultimately awarded to Seabury APG and the contract was executed
in July 2009. The contract has an initial two year term, which
expired in July 2011, with three subsequent one year options for
renewal upon mutual consent of both parties. The Aviation
Commission exercised the first option in 2011. Seabury APG has
indicated their interest in exercising the second option.
Analysis:Seabury has provided expert guidance on airline presentations
over the last several years. In addition, the company has
developed a user friendly database that airport staff utilizes to
collect needed data in order to prepare airline presentations. The
airport has subsequently been successful with air service
improvements over the last couple of years.
Financial Impact:Seabury APG invoices the airport everytime they complete and
item requested by the airport. They have never exceeded their
budget and any excess funds are placed in other profrssional
services.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551 08 1111/5212999
Cover Memo
Item # 19
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
SECOND AMENDMENT TO THE CONSULTING SERVICES
CONTRACT WITH SEABURY AIRPLANE PLANNING GROUP, LLC.
FOR THE AUGUSTA REGIONAL AIRPORT
This Second Amendment made and entered into this ______ day of _______________ 2012, by
and between Augusta Georgia, a political subdivision of the State of Georgia, acting for and
through the Augusta Aviation Commission and the Seabury Airplane Planning Group, LLC
(Consultant).
Whereas, on July 7, 2009, the parties entered into an contract for Consultant to provide
advertising services, market research, to provide advisory and professional consulting services
and assistance with air service market research to support the mission of the Augusta Richmond
Regional Airport at Bush Field (the Airport); and
Whereas, the contract provided for three additional one (1) year extensions upon the
mutual consent of both parties, with all terms and conditions remaining the same; and
Whereas, in 2011 the parties exercised one extension of the contract and desire to
exercise the second option to renew the contract for one additional year.
NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises
herein contained, and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, do hereby agree, each for itself and its successors and assigns, as
follows:
That all other terms and conditions of the contract remain the same except as expressly
amended herein.
IN WITNESS WHEREOF, the parties have executed the Second Amendment to the Contract
as of the day and year first written above.
AUGUSTA AVIATION COMMISSION Seabury Airplane Planning Group, LLC.
Jay Forrester
Printed Name Printed Name
_________________________________ _____________________________
Signature Signature
Chairman
Title Title
________________ _____________________________
Date Date
Attachment number 1 \nPage 1 of 2
Item # 19
AUGUSTA RICHMOND COUNTY, GEORGIA
BY: _____________________________
AS ITS: ___MAYOR____________
ATTEST: _____________________________
CLERK OF COMMISSION
ATTEST: _____________________________
CLERK
(BALANCE OF PAGE LEFT BLANK INTENTIONALLY)
Attachment number 1 \nPage 2 of 2
Item # 19
Attachment number 2 \nPage 1 of 12
Item # 19
Attachment number 2 \nPage 2 of 12
Item # 19
Attachment number 2 \nPage 3 of 12
Item # 19
Attachment number 2 \nPage 4 of 12
Item # 19
Attachment number 2 \nPage 5 of 12
Item # 19
Attachment number 2 \nPage 6 of 12
Item # 19
Attachment number 2 \nPage 7 of 12
Item # 19
Attachment number 2 \nPage 8 of 12
Item # 19
Attachment number 2 \nPage 9 of 12
Item # 19
Attachment number 2 \nPage 10 of 12
Item # 19
Attachment number 2 \nPage 11 of 12
Item # 19
Attachment number 2 \nPage 12 of 12
Item # 19
Commission Meeting Agenda
4/17/2012 5:00 PM
ADP Proposal
Department:
Caption:Consider approval of the final negotiated contract with Automatic
Data Processing (ADP). (Deferred from the March 28, 2011
Commission Meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Commission Meeting Agenda
4/17/2012 5:00 PM
Request for Payment to HUD (re: 30901 DC and East Augusta CDC)
Department:Housing and Community Developement Department (AHCDD)
Caption:Approve the repayment of $344,233.50 from the General Fund to
the Augusta Housing and Community Development's HOME
Account by April 20, 2012 due to the determination by the U. S.
Department of Housing and Urban Development that funding in
the amount of $52,105.00 provided to 30901 Development
Corporation in 2007 to put fencing around its development on
Augusta Avenue was ineligible and that funding in the amount of
$292,128.50 provided to East Augusta CDC (to purchase lots in
Marion Homes) in 2006 was unable to yield completed housing
projects within the allotted time frame.
Background:The U. S. Department of Housing and Urban Development (HUD)
has determined that funding provided to 30901 DC in 2007 to put
fencing around its’ development on Augusta Avenue was
ineligible. It was deemed ineligible [on a technicality] because the
project in the IDIS system was “closed” and showing as
complete. When the fencing was installed, it was setup under a
new Integrated Disbursement and Information System (IDIS)
number. Fencing alone is not an activity. However, fencing is
eligible, but must be incorporated into the development of the
housing. Consequently, because the fencing was not a part of the
development [because the housing component was closed], it is
ineligible as a standalone project.
Further, the U. S. Department of Housing and Urban Development
(HUD) has determined that funding ($292,128.50) provided to
East Augusta CDC (to purchase lots in Marion Homes) was
unable to yield completed housing projects within the allotted
timeframe. HUD requires that project completion information be
entered into the Integrated Disbursement and Information System
(IDIS) within 120 days of the final project drawdown. However,
to date, there has been a challenge to further development, in
Marion Homes, due to issues of impediment (water & sewer
drainage and infrastrcuture needed), thus not enabling AHCDD to
enter the requested information of completion into the IDIS
system and prompting the maximum project timeframe (5 years)
to construct/development to elapse and prompting repayment. Cover Memo
Item # 21
Analysis:$344,233.50 via non-federal funding must be repaid to the
Augusta Housing and Community Development Department's
HOME account by no later than April 20, 2012.
Financial Impact:
Alternatives:No alternatives exist but AHCDD has discussed the option of
repayment from non-federal sources with both non-profits to no
success.
Recommendation:Augusta Commission move to approve the repayment of
$344,233.50 from the general fund to the Augusta Housing and
Community Development Department's HOME account by April
20, 2012.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Commission Meeting Agenda
4/17/2012 5:00 PM
University of Phoenix
Department:Clerk of Commission
Caption:Consider approval of a Memorandum of Understanding with the
University of Phoenix regarding a partnership recommendation for
solutions to assist the city in meeting workforce education goals.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 9
Item # 22
Attachment number 1 \nPage 2 of 9
Item # 22
Attachment number 1 \nPage 3 of 9
Item # 22
Attachment number 1 \nPage 4 of 9
Item # 22
Attachment number 1 \nPage 5 of 9
Item # 22
Attachment number 1 \nPage 6 of 9
Item # 22
Attachment number 1 \nPage 7 of 9
Item # 22
Attachment number 1 \nPage 8 of 9
Item # 22
Attachment number 1 \nPage 9 of 9
Item # 22
Commission Meeting Agenda
4/17/2012 5:00 PM
Approval of University Health Services as the vendor for Baseline Annual & Pre Employment Medical
Exams for the Augusta GA Fire Department
Department:Fire Department
Caption:Motion to approve moving forward with using University Health
Services as the vendor for Baseline Annual & Pre Employment
Medical Exams for the Augusta, GA Fire Department. (Approved
by Public Safety Committee April 9, 2012)
Background:The Fire Department has received bids for our department’s
baseline annual and pre employment medical exams. Upon careful
review of the bid sheets not only does University Occupational
Health meet all the requirements set forth in the bid specifications
they are also the low bid. Based on the information provided, the
Fire Department would like to move forward with this and use
University Occupational Health for the Department’s Baseline
Annual and Pre Employment Medical Exams, bid item 12-116.
Analysis:Physicals for all certified fire suppression personnel and Pre
Employment Medical exams for the purposes of hiring recruit
firefighters.
Financial Impact:Funding for this is already available in the approved 2012 Fire
Department Budget under the object code 52.12110 "physicians".
Two bids were submitted the first from University Occupational
Health Services for $125,349 for the first and second year with a
5% increase for the third and fourth years. The second bid was
from Doctors Hospital in the amount of $322,091 for the first
year, $147,721 for the second year with a 5% increase in the third
year and a 3% increase in the fourth year.
Alternatives:
Recommendation:Approve University Occupational Health to perform the Baseline
Annual & Pre Employment Medical Exams for the Augusta, GA
Fire Department.
Cover Memo
Item # 23
Funds are Available
in the Following
Accounts:
Funds in the amount of $125,349 are available in the approved
2012 Fire Department Budget under the object code 52.12110
"physicians".
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Fire Department
Finance
Procurement
Administrator
Cover Memo
Item # 23
Attachment number 1 \nPage 1 of 2
Item # 23
Attachment number 1 \nPage 2 of 2
Item # 23
Invitation to Bid
Sealed bids will be received at this office until Tuesday, January 31, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-116 Baseline Annual & Pre Employment Medical Exam for Fire Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, January 16, 2012 @ 5:00 P.M. No bid will be accepted by fax,
all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Deputy Administrator
Chief Chris James Augusta Fire Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 23
Attachment number 3 \nPage 1 of 1
Item # 23
DOCTORS HOSPITAL/DHA OCC. MED.
ATTN: TERRIE BRADFORD
2215 TOBACCO ROAD, SUITE F
AUGUSTA, GA 30906
GHSU
ATTN: JAMES HAWKINS
987 ST. SEBASTIAN WAY, EC-4348
AUGUSTA, GA 30912
UNIVERSITY OCCUPATIONAL HEALTH CTR
ATTN SUSAN BREGA
3121 PEACH ORCHARD ROAD STE 201
AUGUSTA GA 30906
DOCTORS HOSPITAL
3651 WHEELER ROAD
AUGUSTA, GA 30909
TRINITY HOSPITAL OF AUGUSTA
2260 WRIGHTSBORO ROAD
AUGUSTA, GA 30904-4726
CHIEF CHRIS JAMES
AUGUSTA FIRE DEPARTMENT
BOBBIE WASHINGTON
AUGUSTA FIRE DEPARTMENT
YVONNE GENTRY
AUGUSTA LSBOP OFFICE
Bid Item #12-116
Mailed Out January 9, 2012
Bid Item #12-116
Baseline Annual & Pre Employment
Medical Exam
For Augusta Fire Department
Bid Due: January 31, 2012 @ 3:00 P.M.
Attachment number 4 \nPage 1 of 1
Item # 23
Commission Meeting Agenda
4/17/2012 5:00 PM
2012 Budget for Planning and Development Dept.
Department:Planning and Development
Caption:Motion to approve FY 2012 Budget for Planning Division of the
Planning and Development Department. (Approved by Finance
Committee April 9, 2012)
Background:The yearly budget for the Planning Division (former Planning
Commission employees) of the Planning and Development
Department consists of an appropriation from the city, federal and
state grant funds and fees collected for various work functions
(e.g. rezoning applications, subdivision and site plan review,
special use permits, etc). For FY 2012, the proposed budget for
the Planning Division is $984,250.
Analysis:An appropriation of $317,000 has previously been approved by
the Augusta Commission. The request is to approve the FY 2012
budget for the Planning Division in the amount of $984,250.
Financial Impact:Approving the budget will have no additional financial impact on
the city. The budget approval does not represent a request for
funds. The Commission previously approved an appropriation that
will be used in part to match the federal and state grants received
for transportation planning. The remaining part of the Planning
Division budget amount of fees collected is dependent on the
amount of fees collected during the year.
Alternatives:Approve or deny the budget
Recommendation:Approve the budget for the Planning division of the Planning and
Development Department
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 24
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 24
2010 Budget
2011 Actual
as of
06/30/11 2011 Budget 2012 Budget
FEDERAL / STATE GOVERNMENT
Georgia Department of Transportation (FHWA PL) $375,182 $84,411 $316,000 $316,000
Federal Transit Administration - Section 5303 $111,270 $40,905 $125,179 $111,270
Lower Savannah Council of Govt Secction 5303 $60,000
Georgia Department of Transportation (FTA Match)$0 $5,113 $13,909 $13,909
South Carolina Department of Highways / Public Trans. $22,500 $4,989 $22,500 $22,500
US Department of Energy $15,000 $0 $0 $0
FEMA $0 $0 $0 $8,160
-
SUBTOTAL $523,952 $135,419 $477,588 $531,839
LOCAL GOVERNMENT
Augusta-Richmond County GF Op Transfer $321,000 $160,500 $321,000 $317,790
SUBTOTAL $321,000 $160,500 $321,000 $317,790
OTHER
Revenue from Maps, Reports, Zoning, Subdivision and
Site Plan Fees, NPDES, Interest $126,684 $78,702 $138,792 $134,621
SUBTOTAL $126,684 $78,702 $138,792 $134,621
TOTAL $971,636 $374,620 $937,380 $984,250
AUGUSTA-RICHMOND COUNTY PLANNING COMMISSION
PROJECTED 2012 REVENUES
Attachment number 1 \nPage 1 of 3
Item # 24
2011 ACTUAL
THROUGH 2011 2011 2012
2010 ACTUAL JUNE 2011 ANNUALZED BUDGET BUDGET
SALARIES / WAGES
Salaries $539,044 $268,672 $542,441 $583,760 $583,760
Insurance $67,758 $40,556 $75,321 $73,000 $68,740
Pension*$64,962 $28,907 $57,814 $57,000 $59,740
Medicare Taxes $7,409 $3,662 $7,324 $7,500 $8,470
Social Security $11,523 $5,662 $11,624 $12,000 $12,710
Workman's Compensation $2,842 -$147 $2,695 $3,000
Life Ins $2,750
LTD $3,130
SUBTOTAL $693,539 $347,311 $697,219 $736,260 $739,300
PERSONAL SERVICE
Commissioner Fee $24,600 $12,150 $24,600 $24,600 $24,600
Attorney $3,000 $1,500 $3,000 $3,000 $0
Accounting $12,895 $9,719 $13,500 $13,500 $600
Travel & Conferences $5,803 $4,874 $7,500 $5,000 $5,000
Local Office Transportation $1,712 $1,374 $2,700 $3,500 $2,000
Dues & Subscriptions $2,227 $1,170 $1,900 $1,500 $1,500
SUBTOTAL $50,237 $30,787 $53,200 $51,100 $33,700
SUPPORT SERVICE
Reports & Publications $420 $0 $500 $500 $500
Maps $0 $0 $0 $0 $0
Phones $1,729 $380 $2,000 $2,400 $2,000
Legal Notices $8,912 $2,002 $9,500 $9,500 $9,500
Postage $4,877 $543 $1,500 $2,000 $2,000
Printing $3,798 $829 $4,000 $3,500 $4,000
Personnel Recruitment $0 $0 $0 $0 $0
Transfer to LSCG $428 $0 $0 $0 $60,000
Planning Studies $167,507 $6,600 $75,000 $121,000 $177,790
Repairs & Maintenance $1,345 $145 $800 $2,500 $2,500
Aiken County study $0 -$63,840
SUBTOTAL $189,015 $10,500 $93,300 $141,400 $194,450
MATERIAL AND SUPPLIES
Office Supplies $4,986 $1,739 $4,000 $6,300 $6,300
Duplicating Supplies $1,297 $325 $1,200 $2,000 $2,000
Equipment Rental / Purchase **$16,879 $2,542 $5,500 $5,000 $5,500
Data Processing (Licensing)$1,910 $0 $7,200 $3,000 $3,000
SUBTOTAL $25,072 $4,606 $17,900 $16,300 $16,800
TOTAL
$957,863 $393,204 $861,619 $945,060 $984,250
*includes Metlife DC match
**purchased new wide image scanner for $10,000 in 2010 $0
***$63,840 from Aiken County's portion of consultant contract
AUGUSTA-RICHMOND COUNTY PLANNING COMMISSION
PROJECTED 2012 EXPENDITURES
Page 1
Attachment number 1 \nPage 2 of 3
Item # 24
ACTUAL CY 2011 2011 2012
AS OF 06/30/11 BUDGET PROJECTED
Zoning $15,250 $32,000 $28,000
Variances - Tree $200 $2,000 $500
Zoning $850 $1,600 $1,200
Site Plans $18,004 $35,000 $35,000
Subdivisions $22,175 $21,500 $30,000
Sale of Publications $777 $750 $1,300
Sale of maps $15 $0 $0
NPDES Fees $4,192 $6,000 $6,221
Manufactured Home $1,020 $2,000 $3,000
Historic Preservation $2,370 $3,200 $4,000
Interest $0 $7,000 $0
GIS Queries $102 $200 $200
SUP $13,600 $32,000 $25,000
Aerial Photos $0 $0 $0
Credit Card Fees $120 $253 $200
Other $26 $0 $0
TOTAL $78,702 $143,503 $134,621
Page 3
AUGUSTA-RICHMOND COUNTY PLANNING COMMISSION
PROJECTION OF REVENUE FROM SALES, FEES, ETC.
FOR 2012 BUDGET
Attachment number 1 \nPage 3 of 3
Item # 24
Commission Meeting Agenda
4/17/2012 5:00 PM
Metropolitan Transit Planning Grant Application 5303
Department:Planning and Development
Caption:Motion to approve the FTA 5303 Metropolitan Transportation
Planning Grant.(Approved by Finance Committee April 9,
2012)
Background:Annual Planning Grant for Planning and Development
Department’s transit and transportation planning.
Analysis:The Planning and Development Department is responsible for
work elements used in transit and transportation activities.
Financial Impact:$12,209 10% match 10% state match and 80% Federal for a Total
Grant amount of $129,088
Alternatives:No funds for executing several work elements of the UPWP
Recommendation:Approval
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 2
Item # 25
Attachment number 1 \nPage 2 of 2
Item # 25
Commission Meeting Agenda
4/17/2012 5:00 PM
Emergency Storm Clean-up (02/24/2012 Trees Cut and Removal)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve Emergency clean-up services from the
February 24, 2012 storm in the amount of 46,000.00 funded from
General Fund contingency account as requested by the AED. Also
approve I) SITEC, LLC; II) Big Dog Stump; and III) Southern
Tree Care, Inc. to provide required emergency services as
determined by the AED. (Approved by Engineering Services
Committee April 9, 2012)
Background:On February 24, 2012, a microburst hit the city and resulted in
downed trees both in the roadway as well as onto private property
in several areas. While county crews worked the night getting
roads open to vehicular traffic and continued clean-up efforts
throughout the following week, the presence of large debris in or
near the right-of-way presents a safety hazard that needs to be
addressed in a timely manner. AED did not have sufficient in-
house resources to handle this hazard and requested the assistance
from three private firms to facilitate the removal of downed trees
and debris in some of the harder hit areas. The three companies
utilized in this effort were SITEC, LLC, Big Dog Stump and Tree,
and Southern Tree Care, Inc.
Analysis:Work was done under an emergency situation that warranted
immediate response by the AED to minimize public exposure to
fallen trees hazard and road hazard, and also minimize the
Augusta exposure to potential liability. The cost to cover the
Emergency Trees Cut and Removal is $46,000.00
Financial Impact:The latest estimates of the cost of the clean-up is approximately
$46,000 and is being request to be funded through the city’s
contingency fund.
Alternatives:1) Approve Emergency clean-up services from the February 24,
2012 storm in the amount of 46,000.00 funded from the General
Fund contingency account as requested by the AED. Also approve
I) SITEC, LLC; II) Big Dog Stump; and III) Southern tree Care,
Inc to provide required emergency services as determined by the
Cover Memo
Item # 26
AED. 2) Do not approve and seek alternate funding source
Recommendation:approve alternative one.
Funds are Available
in the Following
Accounts:
101-10-1110/6011110 - General Fund Contingency
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Sec. 1-10-57. Emergency procurement selection method.
Notwithstanding any other provisions of this chapter, the Procurement Director, Augusta,
Georgia Administrator or constitutional officer may make or authorize others to make emergency
procurement of equipment, supplies, services, general construction, or public works type
construction services when there exists a threat to public health, welfare, or safety, or where
daily operations are affected; provided that such emergency procurement shall be made with
such competition as is practicable under the circumstances. As soon as practicable, a record of
each emergency procurement shall be made and shall set forth the contractor's name, the amount
and type of the contract, a listing of the item(s) procured under the contract, and the
identification number of the contract file. A written report explaining the determination of the
basis for the emergency and for the selection of the particular contractor shall be included in the
contract file, and a copy of same provided the Augusta, Georgia Commission at their next
regular meeting in the case of public works contracts as defined by Georgia Law or other
Augusta, Georgia purchases when the value of the purchase exceeds twenty thousand dollars
($20,000).
In the event an emergency should arise after office hours or on holidays or weekends which
requires immediate action on the part of the using agency involved and where it is not possible or
convenient to reach the Procurement Director, constitutional officer, or Administrator, the using
agency head is authorized to make purchases. Such purchases shall be well documented,
packaged for payment, and forwarded to the Procurement Director within twenty-four (24)
hours, if possible, after occurrence.
In the event the Board of Commissioners of Augusta, Georgia determines at an open meeting of
which minutes are recorded, that an emergency exists, and there is an immediate need for goods,
materials or supplies to relieve said emergency, the Board of Commissioners shall be allowed to
approve purchases without bids in the event the Board has determined an emergency exists, but
all such declarations of emergency shall be in strict accordance with applicable State law
defining “emergency.” (1975 Ga. Laws p. 4334 as amended).
Attachment number 1 \nPage 1 of 1
Item # 26
Commission Meeting Agenda
4/17/2012 5:00 PM
Hazard Mitigation Adoption Final Approval
Department:Planning and Development
Caption:Motion to approve Final Adoption of the Hazard Mitigation Plan
Update for Augusta, GA. (Approved by Engineering Services
Committee April 9, 2012)
Background:Augusta, Georgia has received a Hazard Mitigation Planning
Grant from the Georgia Emergency Management Agency
(GEMA). This grant provided funding for the development of a
Hazard Mitigation Plan Update for Augusta, GA and the cities of
Blythe and Hephzibah. The Hazard Mitigation Plan addresses
flooding and other natural hazards that threaten the health and
welfare of the citizens of Augusta, GA and provides for Mitigation
Actions that the Hazard Mitigation Planning Committee /
Stakeholders Committee has derived from their numerous
meetings and review of the factors that influence natural and man-
made hazards in Augusta, GA and the cities of Blythe and
Hephzibah.
Analysis:The Hazard Mitigation Plan Update has been submitted to both
the Georgia Emergency Management Agency (GEMA) and the
Federal Emergency Management Agency (FEMA) for review and
approval. The Georgia Emergency Management Agency (GEMA)
and the Federal Emergency Management Agency (FEMA) have
indicated that the Hazard Mitigation Plan Update is classified as
Approved Pending Adoption (APA). Final adoption by the
Augusta Commission (and the governing bodies in both Blythe
and Hephzibah) is a requirement in completing the Hazard
Mitigation Plan Update.
Financial Impact:Augusta, Georgia has received a HMGP Grant from the Federal
Emergency Management Agency (HMGP-1858-0034). This grant
provides funding, in the amount of $39,999.00, for the update of
the current Multi-Jurisdictional Hazard Mitigation Plan for the
City of Augusta, Georgia and the cities of Blythe and Hephzibah.
The Augusta Commission has previously approved an award in
the amount of $28,297.00 to Pudar Mitigation Consulting, Inc. to
complete the Hazard Mitigation Plan Update. Funding is available
Cover Memo
Item # 27
through the HMGP Grant that has previously been awarded to
Augusta, GA from the Federal Emergency Management Agency
($39,999.00), and through money earmarked in 2000 for hazard
mitigation by the City ($7.074.25 as the City’s match).
Alternatives:Failure to adopt the Hazard Mitigation Plan Update would result
in the loss of funding from the Georgia Emergency Management
Agency (GEMA) and the Federal Emergency Management
Agency (FEMA) for the Hazard Mitigation Plan Update and also
would result in no further funding from either the Georgia
Emergency Management Agency (GEMA) or the Federal
Emergency Management Agency (FEMA) for hazard mitigation.
Recommendation:It is recommended to adopt the Hazard Mitigation Plan Update for
Augusta, GA and the cities of Blythe and Hephzibah more
formally titled: Augusta-Richmond County and the Cities of
Blythe and Hephzibah Multi-Jurisdictional Hazard Mitigation
Plan 2012-2016.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 27
RESOLUTIO
WHEREAS the City of Augusta, Georgia, has experienced natural hazards such as drought /
extreme heat, earthquake, flooding, tornado / wind storm / hail / lightening, wildfire, and winter
storm or has the potential of experiencing such hazards;
WHEREAS the City of Augusta, Georgia, has experienced man-made hazards such as chemical
leak / chemical spill / chemical release, dam failure, nuclear plant incident, and terrorism or has
the potential of experiencing such hazards;
WHEREAS these hazards have resulted in public safety response, damage to private and public
property, and public and private expenditures for clean up and recovery, or have the potential for
causing public safety response, damage to private and public property, and public and private
expenditures for clean up and recovery;
WHEREAS, the cities of Blythe, and Hephzibah (within the jurisdictional boundaries of
Richmond County) have experienced the same or similar hazards and/or have the potential for
experiencing such hazards;
WHEREAS, the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended
by the Disaster Mitigation Act of 2000 require local jurisdictions to adopt a mitigation plan in
order to be eligible for post-disaster and pre-disaster grants to implement certain mitigation
projects; and
WHEREAS the National Flood Insurance Reform Act of 1994 and the Flood Insurance Reform
Act of 2004 require local jurisdictions to adopt a mitigation plan in order to be eligible for grants
to implement certain flood mitigation projects; and
WHEREAS the planning process supported by the Georgia Emergency Management Agency
and required by the Federal Emergency Management Agency offers the opportunity to consider
natural hazards and risks, and to identify mitigation actions to reduce future impacts of such
hazards; and
WHEREAS the State of Georgia has provided federal mitigation funds to support the
development of a Hazard Mitigation Plan; and
WHEREAS the City of Augusta adopted a Flood Hazard Mitigation Plan on February 17, 2004;
and
WHEREAS the Hazard Mitigation Plan for Augusta, Blythe and Hephzibah has previously been
developed and adopted by each jurisdiction and approved by FEMA on August 24, 2006. This
Hazard Mitigation Plan for Augusta, Blythe and Hephzibah superseded the Flood Hazard
Mitigation previously adopted by the City of Augusta; and
WHEREAS the original Hazard Mitigation Plan identified mitigation actions that, over time,
would help minimize and reduce safety threats, reduce the costs of natural hazard events, and
reduce damage to private and public property; and
Attachment number 1 \nPage 1 of 3
Item # 27
WHEREAS as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act
as amended by the Disaster Mitigation Act of 2000, a 5 year Hazard Mitigation Plan Update was
required to be performed prior to the Hazard Mitigation Plan expiry on August 24, 2011; and
WHEREAS, funding for the update of the original Hazard Mitigation Plan was secured through
an HMGP grant and a Planning Committee / Stakeholders Committee was formed to update the
Hazard Mitigation Plan; and
WHEREAS, the Planning Committee / Stakeholders Committee met formally on June 14, 2011,
July 14, 2011, and July 25, 2011, to update the Hazard Mitigation Plan and less formally via
electronic reviews, updating and voting during the update process; and
WHEREAS, public meetings were held on July 14, 2011 and July 25, 2011, to update the
Hazard Mitigation Plan; and
WHEREAS, additional public meetings were held on June 22, 2011 with the ESF-11 Group and
on July 12, 2011 for the River Road Committee, to update the Hazard Mitigation Plan; and
WHEREAS, a draft Hazard Mitigation Plan Update was developed by the consultant, PDM
Consulting, Inc., with extensive input from the Planning Committee / Stakeholders Committee, a
SubCommittee developed by the Planning Committee / Stakeholders Committee, and extensive
public input; and
WHEREAS, the draft Hazard Mitigation Plan Update went into a 30 day public review period
beginning July 25, 2011 and ending August 24, 2011; and
WHEREAS, the draft Hazard Mitigation Plan Update was submitted to the Georgia Emergency
Management Agency (GEMA) for initial review; and
WHEREAS, comments were received from the public review period, including comments from
City staff; and
WHEREAS, comments were received from the Georgia Emergency Management Agency
(GEMA) for the initial review of the Hazard Mitigation Plan Update; and
WHEREAS, comments from the public review period (to include comments from the Planning
Committee / Stakeholders Committee), comments from City staff, and comments from the
Georgia Emergency Management Agency (GEMA) were incorporated into the draft Hazard
Mitigation Plan Update; and
WHEREAS, the final Hazard Mitigation Plan Update was submitted to the Georgia Emergency
Management Agency (GEMA) and the Federal Emergency Management Agency (FEMA) for
final review and approval; and
WHEREAS, the Georgia Emergency Management Agency (GEMA) and the Federal Emergency
Management Agency (FEMA) have indicated that the Hazard Mitigation Plan Update is
classified as Approved Pending Adoption (APA).
Attachment number 1 \nPage 2 of 3
Item # 27
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission that:
The revised Hazard Mitigation Plan Update, more formally titled: Augusta-Richmond
County and the Cities of Blythe and Hephzibah Multi-Jurisdictional Hazard
Mitigation Plan 2012-2016 is hereby adopted as an official document of the City of
Augusta, Georgia.
PASSED AND ADOPTED by the Commission of Augusta, Georgia, this _________ day of
______________, 2012.
_________________________________
Deke Copenhaver, Mayor
_________________________________
Date
_________________________________
Lena Bonner, Clerk of Commission
_________________________________
Date
Attachment number 1 \nPage 3 of 3
Item # 27
Commission Meeting Agenda
4/17/2012 5:00 PM
Notification of award for a construction contract to Blair Construction, Inc. for construction of the
Jamestown Sanitary Sewer Phase III-A Project under the Task Order Program for Infrastructure RFQ
#11-130
Department:Augusta Utilities Department
Caption:Motion to approve the notification of the award of a contract with
Blair Construction, Inc. for services associated with construction
of the Jamestown Sanitary Sewer Phase III-A Project under the
Task Order Program for Infrastructure RFQ #11-130 in the
amount of $102,100.84. Bid item #12-136. (Approved by
Engineering Services Committee April 9, 2012)
Background:The Utilities Department has identified the need to provide
sanitary sewer along Willis Foreman Rd to the intersection of
Dean's Bridge Road. The project involves the installation of 1000
linear feet of sanitary sewer pipe and several manholes, also in
addition to the installation of the sewer main two lateral lines will
be installed to convert the Paralytic Veterians office building and
the gas station from septic systems to the sewer system. This
project will be installed in the South Augusta area of Richmond
County.
Analysis:Blair Construction, Inc submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department desires
to inform commission of the award of this contract to construct the
Jamestown Sanitary Sewer Phase III-A Project under the Task
Order Program for Infrastructure RFQ #11-130 to Blair
Construction, Inc.
Financial Impact:$102,100.84, under account number 507043490-5425410 /
88886666-5425410
Alternatives:No alternatives due to the contract being awarded under the Task
Order Program for Infrastructure RFQ #11-130
Recommendation:We are informing commission of the department's award of the
contract with Blair Construction, Inc. in the amount of
$102,100.84 for the construction of the Jamestown Sanitary Sewer
Cover Memo
Item # 28
Phase III-A Project under the Task Order Program for
Infrastructure RFQ #11-130
Funds are Available
in the Following
Accounts:
$102,100.84 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Attachment number 1 \nPage 1 of 3
Item # 28
Attachment number 1 \nPage 2 of 3
Item # 28
Attachment number 1 \nPage 3 of 3
Item # 28
Attachment number 2 \nPage 1 of 1
Item # 28
Attachment number 3 \nPage 1 of 1
Item # 28
Attachment number 4 \nPage 1 of 10
Item # 28
Attachment number 4 \nPage 2 of 10
Item # 28
Attachment number 4 \nPage 3 of 10
Item # 28
Attachment number 4 \nPage 4 of 10
Item # 28
Attachment number 4 \nPage 5 of 10
Item # 28
Attachment number 4 \nPage 6 of 10
Item # 28
Attachment number 4 \nPage 7 of 10
Item # 28
Attachment number 4 \nPage 8 of 10
Item # 28
Attachment number 4 \nPage 9 of 10
Item # 28
Attachment number 4 \nPage 10 of 10
Item # 28
Invitation To Bid
Sealed bids will be received at this office on Tuesday, March 6, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-136 Jamestown Sewer Extension Phase 3A for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and
suppliers exclusively from Digital Blue Print. The fees for the plans and specifications which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge through Digital Blue Print (706
722-6488) beginning Monday, February 20, 2012. Bidders are cautioned that submitting a package without Procurement of
a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk
of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Thursday, February 23, 2012 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by
email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 24,
2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is
required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to,
the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Deputy Administrator
Tom Wiedmier Utilities Department
Jerry Delaughter Utilities Department
Sean Barr Utilities Department
Revised: 8/15/2011
Attachment number 5 \nPage 1 of 1
Item # 28
VENDORS Attachment
B E-Verify #Bid
Bond Lump Sum
Blair Construction
PO Box 770
Evans GA 30809
Yes 224004 Yes $102,100.84
CMI
1827 Killingsworth
Road
Augusta GA 30904
Yes 225306 Yes $170,666.00
Eagle Utility
Contracting
1350 Branch Road
Bishop, GA 30529
Yes 206663 Yes $110,904.00
Quality Storm Water
Solutions
PO Box 1847
Evans GA 30809
Bid Item #12-136
Jamestown Sewer Extension Phase 3A
for Augusta, Georgia - Utilities Department
Bid Due: Tuesday, March 6, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 28
ATTN THERON SAPP
QUALITY STORM WATER
SOLUTIONS
437 CAMBRIDGE CIRCLE
MARTINEZ GA 30907
ATTN BARRETT BOWDEN
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
ATTN TIM MCELROY
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP, GA 30627
ATTN PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
Sean Barr
Augusta Utilities
Bay Street
Jerry Delaughter
Augusta Utilities
Bay Street
Tom Wiedmeier
Augusta Utilities
Bay Street
Yvonne Gentry
LSBOP
Hatcher Building
Bid Item 12-136 Jamestown Sewer
Extension
Attachment number 7 \nPage 1 of 1
Item # 28
Attachment number 8 \nPage 1 of 1
Item # 28
Commission Meeting Agenda
4/17/2012 5:00 PM
Request for Purple Heart Monument placement
Department:Planning and Development
Caption:Motion to approve application to erect a monument at 4th Street
and Broad Street subject to the exact location and the approval of
the Traffic Engineering and Recreation Departments. (Approved
by Engineering Services Committee April 9, 2012)
Background:The Military Order of the Purple Heart and Auxiliary, A. James
Dyess Chapter 425, requests placement of a monument at the All
Wars Monument site at 4th and Broad Streets. A public hearing
was held on March 9 and there was no opposition to the request.
The appropriate City Departments were notified on February 10 and
there was no objection. A photograph of the proposed monument is
attached.
Analysis:I believe that it should be approved subject to the exact location
being approved by the Recreation Dept. (due to potential irrigation
issues) and Traffic Engineering (due to potential sight
distance/clearance issues).
Financial Impact:
Alternatives:allow or disallow
Recommendation:Allow the placement of the monument
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 29
Attachment number 1 \nPage 1 of 6
Item # 29
Attachment number 1 \nPage 2 of 6
Item # 29
Attachment number 1 \nPage 3 of 6
Item # 29
Attachment number 1 \nPage 4 of 6
Item # 29
Attachment number 1 \nPage 5 of 6
Item # 29
Attachment number 1 \nPage 6 of 6
Item # 29
Commission Meeting Agenda
4/17/2012 5:00 PM
Thompson Farms - Big Farm Lease Agreement
Department:Augusta Utilities Department
Caption:Motion to approve a Lease Agreement with Thompson Farms for
a 29 acre portion of the Big Farm property. (Approved by
Engineering Services Committee April 9, 2012)
Background:Augusta is the owner of the Big Farm property. Some of this
property has been used for the constructed wetlands, however,
Thompson Farms continues to lease and far a 29 acre tract, within
the larger property. This tract contains 25 acres of cultivatable
land. The proposed rental is $250.00 per year, for seven years.
Analysis:In addition to the yearly rental payment, Thompson Farms
maintains and repairs Beaver Dam Ditch Bridge and a portion of
the access road, thus relieving Augusta of doing so.
Financial Impact:Income of $250.00 per year, for seven years.
Alternatives:Deny the motion to approve the Thompson Farms - Big Farm
Lease Agreement.
Recommendation:Approve the motion to approve the Thompson Farms - Big Farm
Lease Agreement.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Item # 30
Clerk of Commission
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 13
Item # 30
Attachment number 1 \nPage 2 of 13
Item # 30
Attachment number 1 \nPage 3 of 13
Item # 30
Attachment number 1 \nPage 4 of 13
Item # 30
Attachment number 1 \nPage 5 of 13
Item # 30
Attachment number 1 \nPage 6 of 13
Item # 30
Attachment number 1 \nPage 7 of 13
Item # 30
Attachment number 1 \nPage 8 of 13
Item # 30
Attachment number 1 \nPage 9 of 13
Item # 30
Attachment number 1 \nPage 10 of 13
Item # 30
Attachment number 1 \nPage 11 of 13
Item # 30
Attachment number 1 \nPage 12 of 13
Item # 30
Attachment number 1 \nPage 13 of 13
Item # 30
Commission Meeting Agenda
4/17/2012 5:00 PM
Utilities Meter Reading Efficiency and Route Analysis Proposal
Department:Utilities, Tom Wiedmeier, Director
Caption:Motion to approve Proposal from Dewberry and Davis to perform
Utilities Meter Reading Optimization and Route Analysis.
(Approved by Engineering Services Committee April 9, 2012)
Background:One goal of our reorganization effort is to improve meter reading
efficiency so that current staff can accelerate the installation of
radio read technology. Currently about 30% of our meters are
equipped with radio read devices.
Analysis:Dewberry and Davis has offered a proposal to perform the
following tasks: 1. Identify opportunities to enhance the existing
meter reader routes including how to incorporate re-reads into the
routes; 2. Evaluate and enhance existing policies and procedures
including performance metrics to track efficiency and increase
meter reader accountability; 3. Improve the meter repair work
order process; 4. Establish / improve bill audit procedures; 5.
Identify opportunities to shorten the time between meter read and
billing; and 6. Prioritize areas where AUD should further
automate routes resulting in gained efficiency seen in the
investment of the automatic meter readers (AMR)).
Financial Impact:Total cost of this proposal is $49,642 and is available in 506-04-
3210-5212999
Alternatives:None noted
Recommendation:Approve proposal from Dewberry and Davis to perform Utilities
meter reading efficiency and route analysis
Funds are Available
in the Following
Accounts:
506-04-3210-5212999
Cover Memo
Item # 31
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
January 27, 2012
Augusta Utilities Department
Attn: Mr. Tom Wiedmeier, Director
Suite 180
360 Bay Street
Augusta, Georgia 30901
RE: Proposal for Professional Engineering Services
Meter Read Optimization Planning Study
Dear Tom,
Dewberry & Davis, Inc. (Dewberry) is pleased to submit this proposal to conduct a AUD Meter Reading
Optimization Planning Study for Augusta Utilities Department (AUD). Our proposal has been developed
based on our discussions with you and your staff.
PROJECT UNDERSTANDING
Meter reading is the critical first-step in the utility revenue collection process and any delays in this
process result in either an estimated bill or a delay in billing, both of which can negatively impact
customer service and/or cash flow. This study is intended to identify improvements that can be made to
increase the efficiency of the existing AUD meter reading and billing process. The project goals include:
1) Identify opportunities to enhance the existing meter reader routes including how to incorporate
re-reads into the routes;
2) Evaluate and enhance existing policies and procedures including performance metrics to track
efficiency and increase meter reader accountability;
3) Improve the meter repair work order process;
4) Establish / improve bill audit procedures;
5) Identify opportunities to shorten the time between meter read and billing; and
6) Assist with prioritizing areas where AUD should further automate routes resulting in gained
efficiency seen in the investment of the automatic meter readers (AMR)).
The following key points should be mentioned about the existing meter reading program:
• AUD bills their customers monthly with a total of 16 meter readers and approximately 64,000
meters. There is approximately a month lag between reading the meters and billing.
• Approximately 20% of the meters are AMRs and located in heavy industrial areas and in newer
developments. The remaining meters are read manually with handheld devices.
• AUD hasn’t seen a significant amount of improvement in efficiency due to the purchase of AMRs
because of defective devices and perhaps because of how the AMRs and manual meters are
distributed throughout the routes;
• AUD plans to increase the number of AMRs in the system;
Attachment number 1 \nPage 1 of 6
Item # 31
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 2 of 6
• A significant amount of re-reads are required particularly with the Itron 60W ERTs. Several of
the Itron 60W devices are reading zero and therefore are requiring a meter reader to go into the
field to gather the reading manually. AUD is not having the same amount of re-reads for the
Itron 100W ERTs devices.
• AUD has the addresses of the metered customers mapped in GIS, but not the exact meter
location. They utilize a notes section in the database to provide information related to the exact
location.
• AUD has a career ladder program and desires to have three levels of meter readers.
• AUD would like to reduce the number of meter readers and convert that staff to meter
replacement crews.
AUD seeks to evaluate and identify opportunities for improved efficiency of the water meter read and
billing process and to identify the cause of the significant amount of re-reads required currently.
SCOPE OF SERVICES
To assist AUD with the water meter reading route optimization study, Dewberry will perform the scope
of services outlined below.
• Task 1: Initial Data Collection
• Task 2: Staff Interviews
• Task 3: Meter Reader Analysis
• Task 4: Analysis of AMR Replacement /Installation Program
• Task 5: Recommendations
Task 1: Initial Data Collection
The first step will be to obtain existing data from AUD outlining the meter reader routes as well as the
policies and procedures. The data will include items such as:
o GIS data (including routable street data, meter address, existing meter routes);
o GIS, MS Excel or text file detailing the meter name, address and the associated meter reader
route it is assigned to;
o Any available information regarding meter age, pressure zone, warranty information, etc;
o Locations of automatic meter readers (AMRs) (including type of device at each location if
available);
o Available information identifying location of consistent re-reads;
o Documented Meter Reader and Billing Policies and Procedures; and
o Organizational charts and/or work flow charts.
Task 2: Staff Interviews
Dewberry will conduct interviews of up to 12 AUD staff to gather information as part of a business
process analysis. This is a critical part of the study, as the meter readers and their office team will be the
greatest source of information as to what is working and how to improve the routes. Ensuring the
meter readers are involved in the project from the beginning and understanding what they are seeing in
the field will result in not only a more accurate study, but one where the recommendations will be more
Attachment number 1 \nPage 2 of 6
Item # 31
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 3 of 6
acceptable by the team. Dewberry will compile a list of topics and questions to address during the
interviews and will present those to AUD management for review and approvals ensuring the interviews
are comprehensive and effective.
Part of the interview process will be to obtain information from management as to the policies and
procedures related to the meter reading billing, bill auditing, route assignments, meter repair work
order system, customer service issues, and meter reader accountability and performance matrix. We
will discuss the career ladder program and AUD’s vision of recognizing efficient readers.
In addition, we will ask questions related to how the billing software interfaces with the meter read data
collection software. One expressed are of concern that we will focus on is the business processes
associated with time delay between meter reading and bill generation. This information may lead to
identifying Information Technology (IT) solutions to improve efficiency.
Task 3: Analysis of Routes
Dewberry will analyze the routes under Option 1 utilizing knowledge gained in the interviews, lessons
learned from other utilities and Esri GIS tools. Option 1 does not include purchasing a routing
optimization software package. For this option, Dewberry will generate a map illustrating the locations
of AMR meters and meter reading routes. We will then analyze the routes by combining knowledge
gained in the interviews, lessons learned from other utilities and using Esri GIS tools. We will identify
ways to improve the efficiency of the routes by taking into account key elements such as:
• The “read time” or the amount of time spent per meter for the various routes. It is important
to note that this number must account for variations which depend on things like the number
of AMRs, density of the meters, driving distances, whether the data is obtained by walking or
driving, meter accessibility, etc;
• The capabilities of the handheld units in the field (including the ability of meter reader to re-
sequence the routes);
• Determination as to whether or not the information along a roadway is gathered in one-pass or
two passes. (For a one-pass area, the meter reader would “zigzag” or cross the street
repeatedly in order to collect all meters on one pass.);
• Identification of physical boundaries in the field which may result in non-productive travel time
(such as lakes, interstates, railroad crossing, etc);
• Meter defect coding by meter readers, work order process and meter repair efficiency;
• Incorporation of AMR and manual meters in the same routes; and
• QA/QC procedures related to re-reads and procedure for assigning routes for those re-reads.
Obviously, accurate readings the first time are critical to minimizing costs incurred.
The analysis of routes will be conducted by mapping the existing meter locations using the address
information and associating each meter to a route. Using GIS tools, we will look at the density of the
meters and any physical boundaries. We will then visually analyze the routes for any apparent
inefficiencies that may exist.
It should be noted that this task doesn’t include purchasing a routing optimization software package. As
a result, the majority of the analysis at this time will be done visually.
Attachment number 1 \nPage 3 of 6
Item # 31
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 4 of 6
Dewberry intends to utilize the Esri products to evaluate the current routes. Should AUD desire to do a
more robust GIS analysis of the routes for optimization purposes, we will recommend a method and cost
estimate for conducting that analysis. It would require purchase of a software package such as the
RouteSmart software. Purchase and use of such software is not included in this proposal. (A cost
estimate for the RouteSmart is provided separately for you).
The maps and resulting analysis will be included in the recommendation summary report.
Task 4: Policies and Procedures
We will also review and make improvement recommendations to the existing policies and procedures
including:
• Meter reader accountability and performance metrics;
• Meter reading routes;
• Re-read assignments and routes;
• Meter repair work order process;
• Tools / Software utilized;
• Customer billing grouping categories;
• Bill auditing; and
• Steps or processes between collecting the data in the field and billing the customer.
Task 5: Future AMR Plans
Dewberry will not only look at improving the efficiency and reliability of the existing AMR system, but
will also assist AUD in developing a plan for converting more meters from manual to AMR. This plan is
intended to improve meter reading efficiency, cut costs associated with meter reading, improve data
accuracy, and improve the meter reading to billing process. We will look at a planning horizon and the
annual budget for meter conversion as well as how further automation impacts the routes.
If it will assist AUD in their efforts to replace the faulty meters, Dewberry will provide a map color coding
AMRs where AUD has record of null readings.
Task 6: Recommendation Summary
Dewberry will prepare a summary report outlining the findings and recommendations of the study.
Areas to enhance the effectiveness of the routes will be presented based on the findings from the
interviews and Task 3 analysis. In addition, recommended enhancements to AUD policies and
procedures for meter reading, meter re-reads, meter repair work order process, and billing process will
be documented. We will provide best practices for using technology to improve meter reading and
billing, to include recommendations on software to use for planning routes, software that may improve
billing times, and field hardware or tools that may increase meter reading efficiencies. We will also
outline the recommended plan for incorporating more AMRs into the system.
Attachment number 1 \nPage 4 of 6
Item # 31
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 5 of 6
SCHEDULE
Dewberry can begin work on this project immediately upon receiving a Notice to Proceed. The
anticipated schedule is as follows:
Task Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7
Initial Data Collection
Staff Interviews
Analysis of Routes
Policies and Procedures
Enhancement
Analysis of AMR replacement
program
Recommendations
*Assume draft recommendations will be delivered in week 5; comments from AUD in week 6 and final
recommendations presented in week 7.
DELIVERABLES
• Report summarizing the recommendations (4 copies);
• Esri Geodatabase of revised routes; and
• Hard Copy maps illustrating the recommended routes (4 copies).
FEE
Dewberry’s fee for these services is based on an hourly not to exceed cost of $49,642, as detailed below.
Task Hours Cost
Tech.
Director
Sr. PM Sr. Eng. Sr. GIS
Analyst
GIS
Analyst
Total
Initial Data Collection 4 4 8 $1032
Staff Interviews 10 24 20 4 58 $8822
Analysis of Routes 16 16 24 4 56 116 $13988
Policies and Procedures
Enhancement
30 34 2 10 76 $10800
AMR Prioritization 2 4 16 4 26 $3502
Recommendations 10 16 20 4 28 78 $9998
Total Labor Cost $48,142
Other Direct Costs (ODC) $1,500
Total Cost $49,642
CLARIFICATIONS OR REQUIREMENTS
1. Field work is not included in this project;
Attachment number 1 \nPage 5 of 6
Item # 31
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 6 of 6
2. Street addresses of each meter, the meter number and the associated route will be provided by
AUD in a GIS, MS Excel or text file;
3. Dewberry assumes that the meter route file will import into GIS without extensive reformatting
and that the billing file can easily be joined using a field common to both datasets such as an
account number.
4. Dewberry assumes that the street data contains the attributes necessary to support address
matching (geo-coding) and that it contains a sufficient halo to provide for routing that may need
to go out of and back into the City.
5. GIS basemap data will be provided including: orthophotography, structures, street centerlines,
hydrology, and parcels. Dewberry reserves the option to request additional GIS data to support
the project.
6. Dewberry intends to utilize the Esri products to evaluate the current routes. Should AUD decides
to purchase a more robust optimization program, Dewberry will make recommendations and
provide cost estimates for various options;
7. Dewberry will provide the results in a Esri Geodatabase compatible with the version currently
utilized by AUD; and
8. Dewberry will provide electronic and hard copy deliverables. We will provide up to 4 copies of
the map deliverables and 3 copies of the report.
We look forward to the opportunity of serving AUD on this project. If you have any questions or need
any additional information regarding our proposal, please feel free to give me a call.
Sincerely,
Dewberry & Davis, Inc.
Teresa L. Crisp, P.E.
Client Service Manager / Project Manager
Attachment number 1 \nPage 6 of 6
Item # 31
Commission Meeting Agenda
4/17/2012 5:00 PM
Water Efficiency Program Development
Department:Utilities
Caption:Motion to approve the proposal from Cavanaugh and Associates
to develop Water Efficiency Program. (Approved by
Engineering Services Committee April 9, 2012)
Background:The Georgia Water Conservation Act passed in 2010 requires that
public water systems conduct water loss audits and implement
water efficiency and loss detection programs beginning in 2012.
Cavanaugh and Associates has extensive experience in developing
programs to address non-revenue water for water utilities.
Analysis:These services will help Augusta Utilities develop key financial
and performance indicators by which we can assess and manage
non-revenue water. This program will help us improve the
efficiency of both the water system and the Utilities Department.
Financial Impact:The total cost of the project is $102,500.
Alternatives:Deny proposal.
Recommendation:Approve proposal from Cavanaugh and Associates to develop
Water Efficiency Program.
Funds are Available
in the Following
Accounts:
506043110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Utilities
Finance.
Cover Memo
Item # 32
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Page 1 of 7
Cavanaugh & Associates, P.A. appreciates the opportunity to provide
Engineering Services for the project as referenced below:
Re: Augusta Utilities Water Audit and Efficiency Programming
THIS AGREEMENT, made and entered into this day of , 2012,
by and between Cavanaugh & Associates, P.A., their successors or assigns,
(hereinafter called “ENGINEER,” and Augusta Utilities (AU), their successors or
assigns, (hereinafter called “CLIENT”). Neither ENGINEER nor CLIENT shall
assign this agreement without the prior written consent of the other.
Scope of Services:
Phase 1 - Water Audit and EPD Delivery
1. Develop “Top Down” AWWA Water Balance
o Calculate water supply sources (total volume)
AU water sources
Imported water sources
Exported water sources
o Calculate authorized consumption (total volume)
Billed authorized consumption
· Billed metered consumption
· Billed unmetered consumption
Unbilled authorized consumption
· Unbilled metered consumption
· Unbilled unmetered consumption
o Calculate water losses (total volume)
Apparent Losses
· Unauthorized consumption (estimated)
· Data handling errors (estimated)
· Customer Metering Inaccuracies
Real Losses
· Leakage on transmission and/or distribution mains
Attachment number 1 \nPage 1 of 7
Item # 32
Page 2 of 7
· Leakage and overflows at storage facilities
· Leakage on service connections (estimated)
· Pressure Review
o Cavanaugh will communicate with distribution
managers to review current system working pressures.
Additionally, we will review available hydrant test
data to identify opportunities for data management
areas and pressure management areas.
· Estimate of Real Losses
o Cavanaugh will utilize the Top-Down Audit to
segregate out all other sources as can be determined
from the data supplied. Then using the connection
density, length of mains and system pressure as
reported in the Pressure Review section above, we
will calculate the Unavoidable Annual Real Loss.
This number is deducted from the aggregate loss
number to create the Real Loss predictive value for
AU. We will refine the number by discussing:
1. Reported Leaks
2. Improvements in quantifying reported leaks
3. Unreported loss
4. Improvements in quantifying unreported loss
with key system managers
2. Determination of Revenue Water (RW)
o Volume of revenue water
o Value of revenue water (retail billing rates)
3. Determination of Non-Revenue Water (NRW)
o Non-revenue water as percent by volume
o Non-revenue water as percent by cost (marginal production cost)
o Non-revenue water as percent by cost (composite retail rate)
Phase 2 - Water Efficiency Program Development:
1. Development of Performance Indicators
o Financial Indicators
Non-revenue water as percent by volume
Non-revenue water as percent by cost
Annual cost of Apparent Losses (composite retail rate)
Attachment number 1 \nPage 2 of 7
Item # 32
Page 3 of 7
Annual cost of Real Losses (marginal production cost)
o Operational Efficiency Indicators
Apparent losses per service connection/day
Real losses per service connection/day
Real losses per length of main/day
Real losses per service connection/day/system PSI
Unavoidable Annual Real Losses (UARL)
o Infrastructure Leakage Index (ILI)
2. System Input Data Benchmarking
o Provide a “Basis of Audit” summary, documenting sources,
calculations and assumptions for audit inputs
o Recommend Input data improvements necessary to improve
benchmarking score
3. Prepare Summary Report and Recommendations
o Identify strategies to reduce NRW
o Identify potential revenue enhancements
o Identify potential cost savings
o Recommend next steps
Phase 3 - Water Efficiency Program Implementation:
1. Months 1-2
o Develop a Key Performance Indicator (KPI) tracking tool, in
accordance with the AWWA Water Audit Method
o History-loading of monthly water data into KPI tracker
o Assist AU with development of a specific agenda for monthly WLC
team meetings – generally this will be 1) review of KPIs 2)
discussion of trends and 3) discussion of water loss control strategies
and implementation
o Assist AU with protocols for streamlining monthly data into KPI
tracker, including identification of the WLC team leader
o Training of WLC team leader for synthesis of data in KPI tracker
o Facilitation of monthly WLC team meetings
o Documentation of WLC team meeting and action items
2. Months 3 - 4
Attachment number 1 \nPage 3 of 7
Item # 32
Page 4 of 7
o Assist AU with loading of month’s water data into KPI tracker (with
WLC team leader)
o Training of WLC team leader for synthesis of data in KPI tracker
o Quality control review of water data and KPI tracker
o Co-Facilitation of monthly WLC team meetings (with WLC team
leader)
o Documentation of WLC team meeting and action items
3. Months 5 - 6
o Quality control review of water data and KPI tracker
o Training of WLC team leader for synthesis of data in KPI tracker
o Participation in monthly WLC team meetings
o Provision of support to WLC team leader
o Documentation of WLC team meeting and action items
The above scope does not include:
· Any other service not specifically described in the above scope of
services.
CLIENT’S Responsibilities:
1. Single Representative: The CLIENT shall designate a single
representative with respect to the services to be rendered under this
Agreement who shall act on behalf of the CLIENT and issue instructions
to the ENGINEER.
2. Criteria and Information: The CLIENT shall provide all criteria and
full information as to its requirements for the Project, including
objectives, constraints, projected demands and service areas, and
performance requirements.
3. Access: The CLIENT shall arrange access for the ENGINEER to all public
and private properties where such access is required for the performance
of services under this Agreement.
4. Reviews: The CLIENT shall examine all work products presented by the
ENGINEER and shall render decisions pertaining thereto within a
reasonable time as not to delay the services of the ENGINEER.
5. Regulatory Fees: The CLIENT shall furnish all required fees for
regulatory approval of the project.
Attachment number 1 \nPage 4 of 7
Item # 32
Page 5 of 7
Hidden Conditions
A condition is hidden if concealed by existing finishes or is not capable of
investigation by reasonable visual observation. If the ENGINEER has reason to
believe that such a condition may exist, the CLIENT shall authorize and pay
all cost associated with the investigation of such a condition and, if necessary,
all costs necessary to correct said condition. If (1) the CLIENT fails to
authorize such investigation or correction after due notification, or (2) the
ENGINEER has no reason to believe that such a condition exists, the CLIENT is
responsible for all risks associated with this condition, and the ENGINEER
shall not be responsible for the existing condition nor any resulting damages to
persons or property.
Fee Arrangement
The fee for the Engineering Services described in the above scope will be
compensated as follows:
Lump Sum Fee:
Phase 1 - Water Audit and EPD Delivery………………………..………………………… In
process
Phase 2 - Water Efficiency Program Development……………………………………….
$55,300.00
Phase 3 - Water Efficiency Program Implementation…………………………………….
$47,200.00
These fees do not include any permit application fees. Such fees will be paid
directly by the CLIENT.
Additional Services
Cavanaugh & Associates, P.A. can provide services that are required in
addition to those being provided and outlined in this proposal at hourly rates.
If additional services are required, the rates for those additional services will
Attachment number 1 \nPage 5 of 7
Item # 32
Page 6 of 7
be negotiated or we can provide an additional proposal in lieu of using hourly
rates.
Billing/Payment
All invoices are due upon receipt. Interest will be due at 1 1/2% per month on
outstanding invoices in excess of 30 days. If payment is not made by the stated
date on the invoice, Cavanaugh & Associates, P. A. may exercise the right to
terminate the performance of services without further obligation to the Client.
Payment will still be due for services completed to the time this option is
exercised. In the event that any portion or all of an account remains unpaid
for 90 days after billing, the Client shall pay the cost of collection, including
attorney’s fees.
Professional Liability
ENGINEER maintains professional liability coverage for damages as a result of
our negligent acts, errors, or omissions. Our liability for this project will be
limited to $120,000.00. Upon request, a certificate of insurance can be
provided as proof of coverage.
Termination of Services
Either party may terminate this agreement upon 10 days written notice should
the other fail to perform his/her obligations. In the event of termination, the
Client shall pay the ENGINEER for all services, rendered to the date of
termination.
Period of Service
If the ENGINEER is delayed by circumstances outside of his control, then the
ENGINEER shall promptly notify the CLIENT in writing citing such delay. If
the delay will cause a monetary impact to the ENGINEER, then the ENGINEER
shall notify the CLIENT in writing of such projected costs.
Acceptance
Attachment number 1 \nPage 6 of 7
Item # 32
Page 7 of 7
This Agreement represents the entire and integrated Agreement between CLIENT
and ENGINEER. It supersedes all prior and contemporaneous communications,
representations, and agreements, whether oral or written, relating to the subject
matter of this Agreement. Any alteration made to this Agreement by either
party will render the Agreement null and void. If this Agreement meets with
your approval, please sign and return both copies to our office to serve as our
contractual agreement and authorization to proceed. We will execute and
return one copy to you. We look forward to working with you on this project.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by
their duly authorized officers in duplicate originals, the day and year first
above written.
Cavanaugh & Associates, P.A. Augusta Utilities
M. Steve Cavanaugh, Jr., PE
Dat
e
Dat
e
President
Witnessed By:
Dat
e
Witnessed By:
Dat
e
Attachment number 1 \nPage 7 of 7
Item # 32
Commission Meeting Agenda
4/17/2012 5:00 PM
Windsor Spring Rd Ph V Appraisals
Department:Abie L. Ladson, P.E., Director
Caption:Motion to authorize the Engineering Department to enter into an
agreement with Jack L. Minor Realty Company for the purpose of
preparing the appraisals on the Windsor Spring Road Phase V
Project, from State Route 88 in Hephzibah to Willis Foreman
Road, CPB #323-04-299823786, at a cost of $159,500. Funds are
available in the project Right of Way account for the Engineering
Department. (Approved by Engineering Services Committee
April 9, 2012)
Background:On April 6, 1999 the Augusta, Georgia Commission approved for
Augusta, Georgia to enter into an agreement with the Georgia
Department of Transportation (GDOT) to accept responsibility for
the project preliminary engineering, right of way acquisition and
relocation of utilities on the Windsor Spring Road Phase V
project. The project will widen and reconstruct Windsor Spring
Road to 4 lanes with a 19’ raised median from SR 88 in
Hephzibah to Willis Foreman Road and replace the bridge over
Norfolk Southern Railroad. Funding for the right of way is a joint
effort between Augusta, Georgia ($1,198,000) and GDOT (not to
exceed $4,236,500). Augusta, Georgia is responsible for the
acquisition and r/w activities are underway. Final design
activities are underway. GDOT is responsible for the
construction cost and the current estimated cost is
$13,246,372. The current let date is November 2013.
Analysis:The acquisition of the right of way for this project shall be in
accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (Federal-aid Highway
Act) and GDOT regulations and guidelines. These policies ensure
that each parcel of right of way needed to improve transportation
facilities is entitled to fair market value compensation. The fair
market value for each parcel is established by Certified Real
Estate Appraisers that are pre-qualified and approved by GDOT.
The Procurement Department advertised bids for this service with
a deadline of February 29, 2012. Two (2) bids were received and
the low bid was from Jack L. Minor Realty Company at a cost of
$159,500. Mr. Minor meets the qualifications established by
Cover Memo
Item # 33
GDOT to perform this work. The other bid received was in the
amount of $224,200.
Financial Impact:The fee proposed for this is $159,500 with funding available in
account number 323-041110-5411120/299823766 to be
transferred to 323-041110-5411120/299823786 upon Commission
approval.
Alternatives:1: Authorize the Engineering Department to enter into an
agreement with Jack L. Minor Realty Company for the purpose of
preparing the appraisals on the Windsor Spring Road Phase V
project, from State Route 88 in Hephzibah to Willis Foreman
Road, CPB #323-04-299823786, at a cost of $159,500. Funds are
available in the project Right of Way account for the Engineering
Department. 2: Do not approve and delay progress on a project
that is critical to south Augusta.
Recommendation:Approve Alternate 1.
Funds are Available
in the Following
Accounts:
Funds available in the following account: 323-041110-
5411120/299823786-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Attachment number 1 \nPage 1 of 2
Item # 33
Attachment number 1 \nPage 2 of 2
Item # 33
CORRECTED COPY
Invitation to Bid
Sealed bids will be received at this office on Wednesday, February 29, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-124 Appraisals on Windsor Spring Road Phase V for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, February 17, 2012 @ 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle January 26, February 2, 9, 16, 2012
Metro Courier February 1, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Jim Williamson Engineering Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 33
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Attachment B YES YES
E-Verify #453621 53328
Addendum YES YES
Parcel No. Bid Amount Bid Amount Bid Amount
1 $900.00 $800.00
2 $1,200.00 $800.00
2A $1,800.00 $2,950.00
3 $1,200.00 $800.00
4 NO BID $800.00
5 $1,200.00 $800.00
6 $1,200.00 $800.00
7 $1,200.00 $800.00
8 $1,200.00 $800.00
9 $4,500.00 $3,500.00
10 $2,900.00 $3,500.00
11 $2,900.00 $3,500.00
11A $1,200.00 $800.00
12 $2,900.00 $3,500.00
13 $1,900.00 $2,900.00
14 $1,900.00 $2,900.00
15 $1,200.00 $800.00
16 $1,200.00 $800.00
17 $1,200.00 $800.00
18 $1,200.00 $800.00
19 $1,300.00 $2,900.00
20 $1,300.00 $2,900.00
21 $1,300.00 $2,900.00
22 $1,300.00 $2,900.00
23 $1,300.00 $2,950.00
24 $1,300.00 $2,950.00
25 $900.00 $800.00
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
Submitted No Bid
Response
Page 1 of 5
Attachment number 3 \nPage 1 of 5
Item # 33
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
26 $1,300.00 $2,950.00
27 $900.00 $800.00
28 $1,300.00 $2,950.00
29 $1,300.00 $2,950.00
30 $1,300.00 $2,950.00
31 $900.00 $800.00
33 $1,300.00 $2,500.00
34 $1,300.00 $2,950.00
35 $1,300.00 $2,950.00
36 $1,300.00 $2,950.00
37 $1,300.00 $2,950.00
38 $1,300.00 $2,950.00
39 $1,300.00 $800.00
40 $1,900.00 $2,950.00
41 $1,900.00 $2,900.00
42 $900.00 $800.00
43 $1,300.00 $2,900.00
44 $1,300.00 $2,950.00
45 $1,300.00 $2,950.00
46 $1,300.00 $2,950.00
47 $900.00 $800.00
48 $1,300.00 $2,950.00
49 $900.00 $800.00
50 $1,300.00 $2,950.00
51 $1,300.00 $2,950.00
52 $1,300.00 $2,950.00
52A $1,300.00 $2,950.00
53 $1,300.00 $2,950.00
54 $900.00 $800.00
55 $900.00 $800.00
56 $900.00 $800.00
Page 2 of 5
Attachment number 3 \nPage 2 of 5
Item # 33
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
57 $1,300.00 $2,900.00
58 $900.00 $800.00
59 $900.00 $800.00
60 $900.00 $800.00
61 $1,300.00 $2,900.00
62 $900.00 $800.00
63 NO BID $800.00
64 $1,300.00 $2,950.00
65 $2,000.00 $2,950.00
66 $1,300.00 $2,950.00
67 $1,300.00 $2,950.00
69 $1,200.00 $800.00
70 $900.00 $800.00
71 $900.00 $800.00
72 $900.00 $800.00
73 $900.00 $800.00
74 $900.00 $800.00
75 $900.00 $800.00
76 $1,200.00 $800.00
77 $900.00 $800.00
78 $900.00 $800.00
79 $900.00 $800.00
80 $900.00 $800.00
81 $900.00 $800.00
82 $1,300.00 $2,950.00
83 $1,300.00 $2,950.00
84 $900.00 $800.00
85 $900.00 $800.00
86 $900.00 $800.00
87 $900.00 $800.00
88 $900.00 $800.00
Page 3 of 5
Attachment number 3 \nPage 3 of 5
Item # 33
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
89 $900.00 $800.00
91 $900.00 $800.00
92 $900.00 $800.00
93 $900.00 $800.00
94 $900.00 $800.00
95 $900.00 $2,950.00
96 $900.00 $800.00
97 $900.00 $800.00
98 $900.00 $800.00
99 $900.00 $800.00
100 $900.00 $800.00
101 $900.00 $800.00
101A $900.00 $800.00
102 $1,300.00 $2,950.00
103 $900.00 $2,950.00
104 $900.00 $800.00
105 $900.00 $800.00
106 $900.00 $800.00
107 $900.00 $800.00
108 $1,300.00 $2,950.00
109 $900.00 $800.00
110 $1,300.00 $2,900.00
111 $1,300.00 $2,950.00
112 $900.00 $800.00
113 $900.00 $800.00
114 $900.00 $800.00
115 $900.00 $800.00
116 $900.00 $800.00
117 $1,200.00 $800.00
117A $900.00 $800.00
118 $900.00 $800.00
Page 4 of 5
Attachment number 3 \nPage 4 of 5
Item # 33
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
119 $900.00 $800.00
119A $900.00 $800.00
120 $900.00 $800.00
121A $900.00 $800.00
123 $1,300.00 $2,950.00
126 $900.00 $800.00
127 $900.00 $800.00
128 $900.00 $800.00
130 $900.00 $800.00
131 $900.00 $800.00
132 $1,300.00 $2,950.00
133 $1,300.00 $2,950.00
134 $900.00 $800.00
135 $900.00 $800.00
136 $900.00 $800.00
137 $900.00 $800.00
138 $900.00 $800.00
139 $900.00 $800.00
140 $900.00 $800.00
TOTAL $159,500.00 $224,200.00
Page 5 of 5
Attachment number 3 \nPage 5 of 5
Item # 33
Attachment number 4 \nPage 1 of 1
Item # 33
Attachment number 5 \nPage 1 of 2
Item # 33
Attachment number 5 \nPage 2 of 2
Item # 33
Commission Meeting Agenda
4/17/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held March 28, 2012 and the Special Called Meeting
held on April 9, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 34
Commission Meeting Agenda
4/17/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 35