HomeMy WebLinkAbout2012-03-28-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
3/28/2012
5:00 PM
INVOCATION:
Dr. Dwayne Carter, Pastor, Calvary Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
CONSENT AGENDA
(Items 1-3)
PUBLIC SERVICES
1. Motion to approve Option I amendment to Augusta-Richmond County
Code Section 6-2, Alcoholic Beverages, so as to allow Sunday sales of
package malt beverage, wine and distilled spirits by retailers.
(Approved by the Augusta Commission March 20, 2012 - second
reading)
Attachments
PETITIONS AND COMMUNICATIONS
2. Motion to approve the minutes of the regular meeting of the
Commission held March 6, 2012, March 20, 2012 and the Special Called
Meeting held on March 12, 2012.
Attachments
APPOINTMENT(S)
3. Motion to approve the re-appointments of Mr. Charles Smith,
Chairman (Sen. D-23), and Ms. S. Renee D'Antignac (Sen. D-22) to the
Board of Assessors for four-year terms.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/28/2012
AUGUSTA COMMISSION
REGULAR AGENDA
3/28/2012
(Items 4-16)
PLANNING
4. Z-12-20 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Bevelyn Clark, on behalf of
Douglas Clark, requesting a Special Exception for the purpose
of establishing a Family Personal Care Home, per Section 26-1 (H) of
the Comprehensive Zoning Ordinance for Augusta, Georgia affecting
property containing .25 acres and known as 2662 Barclay Street. (Tax
Map 130-0-566-00-0) DISTRICT 4 (Deferred from the March 20,
2012 Commission Meeting)
Attachments
PUBLIC SERVICES
5. New Ownership Application: A. N. 12 - 13: A request by John T. Walker
for an on premise consumption Liquor, Beer and Wine license to be used
in connection with Sticky Fingers Restaurants, LLC. DBA Sticky
Fingers located at 277 Robert C. Daniel Jr Parkway. There will be
Sunday Sales. District 3. Super District 10.
Attachments
6. Motion to approve the re-appointment of the following individuals to
serve a four-year term on the Construction Advisory Board for their
respective trades: Mr. Mark Capers - General Contractor, and Mr.
Tom Brinson – Electrical Engineer.
Attachments
7. Motion to approve expenditure of SPLOST funds dedicated to the New
TEE Center, in the amount of $32,272.00, for acquisition of services of
ABOVE ALL VIDEO SURVEILLANCE for purchase and installation
of all materials and labor associated with the security systems.
Attachments
8. Discussion: A request by Mirenda N. Anglero Petra for a Therapeutic
Massage Operators license to be used in connection with Spa Bleu
Attachments
located at 461 Highland Ave. District 7. Super District 10.
9. Motion to approve Design Change Order 3 that modifies the Standard
Form of Contract for professional service last dated October 7, 2011,
BETWEEN the Owner: Augusta, Georgia, a political subdivision of the
State of Georgia, acting by and through the Augusta Richmond County
Commission; and the Architect: Johnson, Laschober & Associates, P.C.,
for the Professional Services know as Architectural Services for the
Webster Detention Center, Phase II, Augusta , Georgia.
Attachments
ADMINISTRATIVE SERVICES
10. Discuss the Automatic Data Processing (ADP) Proposal. (Requested by
Commissioner Joe Bowles)
Attachments
11. Approve an update of Augusta, Georgia's DBE Program for federally
assisted contracts in order to comply with the Department of
Transportation's program and update of the DBE rules. 49 CFR Part 23.
(No recommendation from Administrative Services Committee
March 12, 2012 deferred by the Commission March 20th to the
March 28th Commission meeting)
Attachments
ENGINEERING SERVICES
12. Approve Capital Project Budget (CPB #322-041110-207822001) Change
Number One and Supplemental Agreement Three in the amount of
$148,520.70 for the Rock Creek/Warren Lake Restoration Project -
Augusta Canal Basin Dredging to Cranston Engineering Group, PC, for
design and permitting from the US Army Corps of Engineers. Funding is
available in the project account for the Engineering Department.
Attachments
13. Discuss/approve the use of sewer sludge from the ARC and Fort Gordon
Wastewater Treatment Plants at the ARC Solid Waste Facility in
association with their methane gas project and to accelerate the
elimination/reduction of garbage at the landfill. (Requested by
Commissioner Joe Jackson)
Attachments
SUBCOMMITTEE
Upcoming Meetings
www.augustaga.gov
Pension & Audit Committee
14. Motion to approve the recommendation of the selection committee of
the auditing firm to conduct the 2011 ARC Audit.
Attachments
APPOINTMENT(S)
15. Approve the appointment of Christopher E. James, Fire Chief, and
Dominick Nutter, 911 Director, as Augusta-Richmond County designees
to the East Central Georgia Region VI EMS Advisory Council.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
16. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
3/28/2012 5:00 PM
Invocation
Department:
Caption:Dr. Dwayne Carter, Pastor, Calvary Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
3/28/2012 5:00 PM
Z-12-20
Department:Planning Commission
Caption: Z-12-20 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Bevelyn Clark, on
behalf of Douglas Clark, requesting a Special Exception for the
purpose of establishing a Family Personal Care Home, per
Section 26-1 (H) of the Comprehensive Zoning Ordinance for
Augusta, Georgia affecting property containing .25 acres
and known as 2662 Barclay Street. (Tax Map 130-0-566-00-0)
DISTRICT 4 (Deferred from the March 20, 2012 Commission
Meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
3/28/2012 5:00 PM
Sunday Alcohol Sales
Department:Planning and Development
Caption:Motion to approve Option I amendment to Augusta-Richmond
County Code Section 6-2, Alcoholic Beverages, so as to allow
Sunday sales of package malt beverage, wine and distilled spirits
by retailers. (Approved by the Augusta Commission March 20,
2012 - second reading)
Background:The voters of Augusta, Georgia by referendum authorized the
governing authority of the consolidated government to permit and
regulate package sales by retailers of malt beverages, wine and
distilled spirits on Sundays between the hours of 12:30 p.m. and
11:30 p.m.
Analysis:There are three attached code amendments that will provide for
Sunday sales of package malt beverage, wine and distilled spirits
by retailers. Sunday Sales 1 provides for Sunday sales by
changing the hours of operation for all retailers to include the
allowable Sunday hours without a fee increase. Sunday Sales 2
provides for Sunday sales by changing the hours of operation for
all retailers to include the allowable Sunday hours with the
addition of a Sunday Sales Fee in the amount of $1,330.00 with an
effective date of April 1, 2012. Sunday Sales 3 provides for
Sunday sales by changing the hours of operation for all retailers to
include the allowable Sunday hours effective April 1, 2012, and
with the addition of a Sunday Sales Fee in the amount of
$1,330.00 effective with the issuance of year 2013 retail alcohol
licenses.
Financial Impact:Financial impact is between $0 and approximately $300,000
depending on which option is selected. (estimate based on 230
business locations)
Alternatives:N/A
Recommendation:Sunday Sales 1; do not charge a fee at this time. The Alcohol
license fees for retailers were increased 10 % in October 2011. Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE TITLE SIX, CHAPTER TWO,
SECTION 6-2-14 (2) (3) SO AS TO ALLOW SUNDAY SALES OF PACKAGE MALT BEVERAGE, WINE
AND DISTILLED SPIRITS BY RETAILERS; TO PROVIDE AND EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSIONERS AND IT IS HEREBY
ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
THE AUGUSTA, GEORGIA COMMISSIO hereby ordains as f ollows:
SECTIO 1 . Augusta-Richmond County Code Section 6-2-14 (2) (3) is hereby amended by deleting in its
entirety, and substituting in lieu thereof the following, to wit:
(2) Holders of a Class F license (off-premises consumption of liquor) shall not open for business earlier
than 8:00 a.m. Monday through Saturday and may remain open for business until 11:45 p.m. Monday
through Saturday. Holders of a Class F license (off-premises consumption of liquor) shall not open for
business earlier than 12:30 p.m. on Sunday and may remain open for business until 11:30 p.m. on
Sunday.
(3) Holders of Class B and D licenses (off-premises consumption of beer and wine) who are not licensed
to sell liquor shall be prohibited from selling beer and/or wine only between the hours of 11:45 p.m.
Saturday and 12:30 p.m. on Sunday and between 11:30 p.m. on Sunday and 6:00 a.m. on the Monday
next following.
.
SECTIO 2 . This ordinance shall become effective April 1, 2012, and in accordance with
applicable laws.
SECTIO 3 . All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Adopted this ___ day of ___________, 2012.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1 \nPage 1 of 2
Item # 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________,
2012 and that such Ordinance has not been modified or rescinded as of the date hereof
and the undersigned further certifies that attached hereto is a true copy of the Ordinance
which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 1 \nPage 2 of 2
Item # 3
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE TITLE SIX,
CHAPTER TWO, SECTION 6-2-14 (2) (3) AND SECTION 6-2-67 (b) SO AS TO ALLOW
SUNDAY SALES OF PACKAGE MALT BEVERAGE, WINE AND DISTILLED SPIRITS
BY RETAILERS, TO PROVIDE FOR A RETAIL SUNDAY SALES ALCOHOL LICENSE
FEE, TO PROVIDE AND EFFECTIVE DATE; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSIONERS AND
IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
THE AUGUSTA, GEORGIA COMMISSIO hereby ordains as f ollows:
SECTIO 1 . Augusta-Richmond County Code Section 6-2-14 (2) (3) is hereby amended by
deleting in its entirety, and substituting in lieu thereof the following, to wit:
(2) Holders of a Class F license (off-premises consumption of liquor) shall not open for
business earlier than 8:00 a.m. Monday through Saturday and may remain open for
business until 11:45 p.m. Monday through Saturday.
(2) Holders of a Class F license (off-premises consumption of liquor) SUDAY SALES
shall not open for business earlier than 8:00 a.m. Monday through Saturday and may
remain open for business until 11:45 p.m. Monday through Saturday, and shall not open
for business earlier than 12:30 p.m. on Sunday and may remain open for business until
11:30 p.m. on Sunday.
(3) Holders of Class B and D licenses (off-premises consumption of beer and wine) who
are not licensed to sell liquor shall be prohibited from selling beer and/or wine only
between the hours of 11:45 p.m. Saturday and 6:00 a.m. on the Monday next following.
(3)Holders of Class B and D licenses (off-premises consumption of beer and wine)
SUDAY SALES who are not licensed to sell liquor sh all be prohibited from selling beer
and/or wine only between the hours of 11:45 p.m. Saturday and 12:30 p.m. on Sunday
and between 11:30 p.m. on Sunday and 6:00 a.m. on the Monday next following.
SECTIO 2 . Augusta-Richmond County Code Section 6-2-67 (b) is hereby amended by adding
(b) (13) and (14), to wit:
(b) Amount. Each applicant shall pay a license fee as set out herein:
(13) Class F license (off-premises consumption of liquor) SUDAY
SALES. . . . . . . $1,330.00 per location
(14) Class B and D licenses (off-premises consumption of beer and wine)
SUDAY SALES …..$1,330.00 per location
(c) Proration. The full license fee must be paid for a license issued prior to July 1 of the
License year. One-half (1/2) of the full license fee shall be paid for a license issued
after July 1 of the license year.
Attachment number 2 \nPage 1 of 3
Item # 3
SECTIO 2 . This ordinance shall become effective April 1, 2012, and in accordance with
applicable laws.
SECTIO 3 . All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Adopted this ___ day of ___________, 2012.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 2 \nPage 2 of 3
Item # 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________,
2012 and that such Ordinance has not been modified or rescinded as of the date hereof and
the undersigned further certifies that attached hereto is a true copy of the Ordinance which
was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 2 \nPage 3 of 3
Item # 3
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE TITLE SIX,
CHAPTER TWO, SECTION 6-2-14 (2) (3) AND SECTION 6-2-67 (b) SO AS TO ALLOW
SUNDAY SALES OF PACKAGE MALT BEVERAGE, WINE AND DISTILLED SPIRITS
BY RETAILERS, TO PROVIDE FOR A RETAIL SUNDAY SALES ALCOHOL LICENSE
FEE, TO PROVIDE AND EFFECTIVE DATE; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSIONERS AND
IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
THE AUGUSTA, GEORGIA COMMISSIO hereby ordains as f ollows:
SECTIO 1 . Augusta-Richmond County Code Section 6-2-14 (2) (3) is hereby amended by
deleting in its entirety, and substituting in lieu thereof the following, to wit:
(2) Holders of a Class F license (off-premises consumption of liquor) shall not open for
business earlier than 8:00 a.m. Monday through Saturday and may remain open for
business until 11:45 p.m. Monday through Saturday.
(2) Holders of a Class F license (off-premises consumption of liquor) SUDAY SALES
shall not open for business earlier than 8:00 a.m. Monday through Saturday and may
remain open for business until 11:45 p.m. Monday through Saturday, and shall not open
for business earlier than 12:30 p.m. on Sunday and may remain open for business until
11:30 p.m. on Sunday.
(3) Holders of Class B and D licenses (off-premises consumption of beer and wine) who
are not licensed to sell liquor shall be prohibited from selling beer and/or wine only
between the hours of 11:45 p.m. Saturday and 6:00 a.m. on the Monday next following.
(3)Holders of Class B and D licenses (off-premises consumption of beer and wine)
SUDAY SALES who are not licensed to sell liquor sh all be prohibited from selling beer
and/or wine only between the hours of 11:45 p.m. Saturday and 12:30 p.m. on Sunday
and between 11:30 p.m. on Sunday and 6:00 a.m. on the Monday next following.
SECTIO 2 . Augusta-Richmond County Code Section 6-2-67 (b) is hereby amended by adding
(b) (13) and (14), to wit:
(b) Amount. Each applicant shall pay a license fee as set out herein:
(13) Class F license (off-premises consumption of liquor) SUDAY
SALES. . . . . . . $1,330.00 per location
(14) Class B and D licenses (off-premises consumption of beer and wine)
SUDAY SALES …..$1,330.00 per location
(c) Proration. The full license fee must be paid for a license issued prior to July 1 of the
License year. One-half (1/2) of the full license fee shall be paid for a license issued
after July 1 of the license year.
Attachment number 3 \nPage 1 of 3
Item # 3
SECTIO 2 . This ordinance shall become effective as follows: the hours of operation are
effective April 1, 2012; the retail Sunday Sales fee is effective with the issuance of year 2013
alcohol licenses for package malt beverage, wine and distilled spirits by retailers, and in
accordance with applicable laws.
SECTIO 3 . All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Adopted this ___ day of ___________, 2012.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 3 \nPage 2 of 3
Item # 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________,
2012 and that such Ordinance has not been modified or rescinded as of the date hereof and
the undersigned further certifies that attached hereto is a true copy of the Ordinance which
was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 3 \nPage 3 of 3
Item # 3
Commission Meeting Agenda
3/28/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 13: A request by John T.
Walker for an on premise consumption Liquor, Beer and Wine
license to be used in connection with Sticky Fingers Restaurants,
LLC. DBA Sticky Fingers located at 277 Robert C. Daniel Jr
Parkway. There will be Sunday Sales. District 3. Super District
10.
Background:This is a new ownership application. Formerly in the name of
Todd Eischeid.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $6,185.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
3/28/2012 5:00 PM
Construction Advisory Board
Department:Planning and Development
Caption:Motion to approve the re-appointment of the following
individuals to serve a four-year term on the Construction Advisory
Board for their respective trades: Mr. Mark Capers - General
Contractor, and Mr. Tom Brinson – Electrical Engineer.
Background:The terms for the two Construction Advisory Board members
expire on April 3, 2012. They both are residents of Augusta and
have volunteered to serve another term.
Analysis:The Construction Advisory Board consists of eleven members and
serves in an advisory capacity on matters pertaining to
construction. It will conduct mediation hearings to resolve
differences of opinions in the interpretation of all construction
codes and inspection procedures. The Board will also serve as a
liaison between the City of Augusta and builders, developers,
design professionals and other disciplines involved in the building
industry… The Construction Advisory Board meets bimonthly
beginning in January at the Sand Hills Community Center.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 5
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
3/28/2012 5:00 PM
Security Scope Associated With the New Trade, Exhibit and Event (TEE) Center
Department:Tom F. Beck, Director, Rereation, Parks and Facilities
Caption:Motion to approve expenditure of SPLOST funds dedicated to the
New TEE Center, in the amount of $32,272.00, for acquisition of
services of ABOVE ALL VIDEO SURVEILLANCE for purchase
and installation of all materials and labor associated with the
security systems.
Background:The TEE Center is currently under construction. Security scope
for the project is recommended to be sole-sourced in order to
maintain standardization with existing equipment and systems.
Analysis:Approving expenditures for ABOVE ALL VIDEO
SURVEILLANCE will move the purchase and installation
forward with minimum networking issues.
Financial Impact:The cost for implementing the security scope is $32,272.00.
Present SPLOST funds support the equipment’s purchase and
installation.
Alternatives:1. Approve execution of expenditures with ABOVE ALL
SURVEILLANCE from budgeted SPLOST funds in the amount
of up to $32,272.00, for purchase and installation of all security
scope for the TEE Center project. This firm was recommended as
the sole source supplier in order to maintain standardization with
existing systems. A $20,000.00 savings was realized by sole
sourcing. 2. Submit through normal Procurement bid process
which will delay selection of a security firm by approximately 12
weeks.
Recommendation:1. To Approve expenditure of SPLOST funds in the amount of up
to $32,272.00, and execute an Agreement with ABOVE ALL
VIDEO SURVEILLANCE for the TEE Center in downtown
Augusta. It is recommended that this scope be sole sourced in
order to maintain standardization and save approximately
$20,000.00.Cover Memo
Item # 6
Funds are Available
in the Following
Accounts:
GL 325-05-1120; JL 206-35-1102
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
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Item # 6
Commission Meeting Agenda
3/28/2012 5:00 PM
Therapeutic Massage Operators License
Department:Planning & Development
Caption:Discussion: A request by Mirenda N. Anglero Petra for a
Therapeutic Massage Operators license to be used in connection
with Spa Bleu located at 461 Highland Ave. District 7. Super
District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance that regulates Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $121.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
3/28/2012 5:00 PM
Webster Detention Center, Phase II Inmate Processing Center
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve Design Change Order 3 that modifies the
Standard Form of Contract for professional service last dated
October 7, 2011, BETWEEN the Owner: Augusta, Georgia, a
political subdivision of the State of Georgia, acting by and
through the Augusta Richmond County Commission; and the
Architect: Johnson, Laschober & Associates, P.C., for the
Professional Services know as Architectural Services for the
Webster Detention Center, Phase II, Augusta , Georgia.
Background:
This Design Change Order will compensate the Architect for Additional
Services for the Webster Detention Center Expansion Phase II for the
programming, design, construction documents and construction
administration required for the Finishes, Furniture and Equipment (FF &
E) that will be necessary for the staff and operation of the facility.
Analysis:This Design Change Order compensates the Architect for
Additional Services for providing the professional services for
their work associated with the programming, design, construction
documents and construction administration required for the
Finishes, Furniture and Equipment (FF & E). The Architect will
provide all of the professional services as required by their
existing contract in addition to the Scope of Services as outline in
their Proposal #: 3042.1102F1 with a revised date of March 6,
2012.
Financial Impact:The total amount of Design Change Order 3 is $32,000.00 for
additional Professional Architectural Services.
Alternatives:1. Approve the Change Order 3 for $32,000.00 for additional
Professional Architectural Services. 2. Move No Action.
Recommendation:Approve the Change Order 3 for $32,000.00 for additional
Professional Architectural Services.Cover Memo
Item # 8
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL – 210356004
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
3/28/2012 5:00 PM
ADP Proposal
Department:
Caption:Discuss the Automatic Data Processing (ADP) Proposal.
(Requested by Commissioner Joe Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Commission Meeting Agenda
3/28/2012 5:00 PM
DBE Program
Department:Law
Caption:Approve an update of Augusta, Georgia's DBE Program for
federally assisted contracts in order to comply with the
Department of Transportation's program and update of the DBE
rules. 49 CFR Part 23. (No recommendation from
Administrative Services Committee March 12, 2012 deferred
by the Commission March 20th to the March 28th
Commission meeting)
Background:None
Analysis:None
Financial Impact:None
Alternatives:Deny the Motion to Amend.
Recommendation:Approve the Motion to Amend.
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Commission Meeting Agenda
3/28/2012 5:00 PM
Augusta Canal Basin dredging COE permitting additional requirements
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Capital Project Budget (CPB #322-041110-207822001)
Change Number One and Supplemental Agreement Three in the
amount of $148,520.70 for the Rock Creek/Warren Lake
Restoration Project - Augusta Canal Basin Dredging to Cranston
Engineering Group, PC, for design and permitting from the US
Army Corps of Engineers. Funding is available in the project
account for the Engineering Department.
Background:The Warren Lake and Augusta Canal Basin (Lake Olmstead, Lake
Aumond, Heirs Ponds and Rae’s Creek) Dredging Project has
been approved by Commission for restoration purposes. The
project is presently in the design and permitting phase. Under the
advice of the US Army Corps of Engineers (USACE), Augusta
Engineering Department (AED) is pursuant to a joint permit (one
permit) for the above mentioned lakes and ponds. With recent
changes through the Environmental Protection Agency (EPA),
there is a mandate to institute Water Quality Management Control
Measures; which requires the quality of silted materials be
assessed to determine how the dredging has impacted the water
quality of adjacent ponds and lakes.
Analysis:Sediment quality assessment will provide the needed background
information to establish site specific regulatory permitting
conditions and avoid unnecessary expense that may result
otherwise due to the assumption of the worst case scenario. It is
also a cost effective approach to accelerate permitting and advance
planning. Development of design plans for Lake Aumond & Lake
Heirs Pond allows AED to optimize use of its resources and
accelerate project progress at post-regulatory phase
Financial Impact:Funds are available in the project contingency account to be
transferred to the engineering account 322-041110-
5212115/207822001-5212115 upon Commission approval
Alternatives:1) Approve Capital Project Budget (CPB #322-041110-
207822001) Change Number One and Supplemental Agreement
Cover Memo
Item # 11
Three in the amount of $148,520.70 for the Rock Creek/Warren
Lake Restoration Project -Augusta Canal Basin Dredging to
Cranston Engineering Group, PC, for design and permitting from
the US Army Corps of Engineers. Funding is available in the
project account for the Engineering Department. 2) Do not
approve and identify alternate plan to gather needed data for
completion of USACE permitting process.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
322-041110-5212115/207822001-5212115
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 322-04-207822001
Supplemental Agreement Number: 3
Purchase Order Number: 165515
WHEREAS, We, Cranston Engineering Group, Consultant, entered into a contract with Augusta-
Richmond County on May 5, 2009, for engineering design services associated with the Rock
Creek/Warren Lake Restoration Project., File Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering services for Sediment Sampling & Testing
And plans for Lake Aumond, Lake Hiers Pond &Upper Lake Olmstead
It is agreed that as a result of the above described modification the contract amount is increased
by $148,520.70 from $200,221.00 to a new total of $348,741.70.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2012
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 11
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#322-041110-207822001 for Rock Creek/Warren Lake
Restoration project Change Number One and Supplemental Agreement Number Three in the
amount of $148,520.70 for Cranston Engineering to provide Sediment Sampling & Testing
Funding is available in the project contingency account to be transferred to the project
Engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Special 1% Sales Tax, Phase II $1,200,000
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $1,200,000 2nd $1,200,000
Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#322-041110-207822001
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
CHANGE NUMBER ONE
and Plans for Lake Aumond & lake Hiers Pond and Upper Lake Olmstead Dredging.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact
Engineering at ext 5070. Thanks
1 of 2 April 6, 2010
Attachment number 2 \nPage 1 of 2
Item # 11
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
CPB#322-041110-207822001
CHANGE NUMBER ONE
CPB AMOUNT CPB NEW CPB
SOURCE OF FUNDS CPB CHANGE AMOUNT
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-292822444 ($1,200,000) ($1,200,000)
TOTAL SOURCES:($1,200,000) ($1,200,000)
USE OF FUNDS
ENGINEERING
322-04-1110-5212115-207822001 $300,000 $148,521 $448,521
STORM DRAINAGE
322-04-1110-5414710-207822001 $900,000 ($148,521) $751,479
TOTAL USES:$1,200,000 $0 $1,200,000
2 of 2 April 6, 2010
Attachment number 2 \nPage 2 of 2
Item # 11
Attachment number 3 \nPage 1 of 5
Item # 11
Attachment number 3 \nPage 2 of 5
Item # 11
Attachment number 3 \nPage 3 of 5
Item # 11
Attachment number 3 \nPage 4 of 5
Item # 11
Attachment number 3 \nPage 5 of 5
Item # 11
Commission Meeting Agenda
3/28/2012 5:00 PM
Methane Gas Solid Waste Facility
Department:
Caption:Discuss/approve the use of sewer sludge from the ARC and Fort
Gordon Wastewater Treatment Plants at the ARC Solid Waste
Facility in association with their methane gas project and to
accelerate the elimination/reduction of garbage at the landfill.
(Requested by Commissioner Joe Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Commission Meeting Agenda
3/28/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held March 6, 2012, March 20, 2012 and the Special
Called Meeting held on March 12, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Commission Meeting Agenda
3/28/2012 5:00 PM
Pension & Audit Committee
Department:
Caption:Motion to approve the recommendation of the selection
committee of the auditing firm to conduct the 2011 ARC Audit.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Commission Meeting Agenda
3/28/2012 5:00 PM
BOA Re-appointments- C. Smith and S.R. D'Antignac
Department:Board of Assessors
Caption:Motion to approve the re-appointments of Mr. Charles Smith,
Chairman (Sen. D-23), and Ms. S. Renee D'Antignac (Sen. D-
22) to the Board of Assessors for four-year terms.
Background:Current 4-year terms for Mr. Smith and Ms. D'Antignac expire on
April 24, 2012.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Reappoint Mr. Smith and Ms. D'Antignac to the Board of
Assessors, each to serve another 4-year term.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
3/28/2012 5:00 PM
East Central Region VI EMS Advisory Council
Department:Fire Department
Caption:Approve the appointment of Christopher E. James, Fire Chief, and
Dominick Nutter, 911 Director, as Augusta-Richmond County
designees to the East Central Georgia Region VI EMS Advisory
Council.
Background:All members of the Council shall be appointed by the District
Health Director. The Council shall consist of 2 member(s) from
each county, who are selected by the respective County
Commission. This/these individual(s) shall receive automatic
appointment by the District Health Director. Members selected by
County Commissions must constitute a minimum of two-thirds of
the voting membership. The objectives of the Council include,
but are not limited to: promoting public education and knowledge
of Emergency Medical Services fostering training programs at the
local and regional levels to personnel involved with the delivery
of Emergency Medical Services.establishing a forum where the
concerns of public and private organizations can be
voicedreporting to and making recommendations to the Lead EMS
District Health Director (hereinafter referred to as the District
Health Director)recommending to the Board of Public Health or
its designee the manner in which the regional ambulance zoning
plan is to be conductedactively participating in the designation of
trauma centers any and all other activities related to the
organization and administration of Emergency Medical Services.
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:To appoint Christopher James, Fire Chief and Dominick Nutter,
911 Director to East Central Georgia Region VI EMS Advisory
Council.Cover Memo
Item # 16
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Administrator
Cover Memo
Item # 16
Commission Meeting Agenda
3/28/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17