HomeMy WebLinkAbout2012-03-06-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
3/6/2012
5:00 PM
INVOCATION: Reverend Father Vasile Bitere, Holy Trinity Greek Orthodox Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
CONSENT AGENDA
(Items 1-9)
PUBLIC SERVICES
1. Motion to approve a request by Clarence E. Banks, Jr. for an extension
of time to purchase the Liquor, Beer & Wine license to be used in
connection with the S4 Lounge located at 952 Broad St. This request is
being made due to continued building renovations. There will be
Dance. District 1. Super District 9. (Approved by Public Services
Committee February 27, 2012)
Attachments
2. Motion to approve CSX Transportation to construct a new concrete
surface pedestrian crossing at the railroad crossing between the new
parking lot on James Brown Blvd. and the Augusta Judicial Center.
(Approved by Public Services Committee February 27, 2012)
Attachments
3. Motion to approve a lease agreement for Sue Reynolds Park with
Augusta Arsenal Soccer Club. (Approved by Public Services
Committee February 27, 2012)
Attachments
PUBLIC SAFETY
4. Motion to approve the allocation of funding for the Richmond County
Sheriff's Office (RCSO) in the amount of $34,014.00 to implement the
Attachments
Department of Homeland (DHS) State Homeland Security Grant
Program. (Approved by Public Safety Committee February 27, 2012)
FINANCE
5. Motion to approve the acquisition and replacement of Public Safety
Vehicles for the Sheriff’s Office and Marshal’s Office. (Approved by
Finance Committee February 27, 2012)
Attachments
6. Motion to approve a request from the City of Waynesboro for an excess
Animal Containment truck. (Approved by Finance Committee
February 27, 2012)
Attachments
7. Motion to approve charging a convenience fee for online purchases
made from the Planning & Development Public Portal. (Approved by
Finance Committee February 27, 2012)
Attachments
PETITIONS AND COMMUNICATIONS
8. Motion to approve the minutes of the regular meeting of the
Commission held February 21, 2012 and the Special Called Meeting
held on February 27, 2012.
Attachments
SUBCOMMITTEE
Pension/Audit Committee
9. Motion to adopt Amendment to GMEBS Plan I regarding conversion of
unused sick leave toward retirement credit. (Approved by Commission
Meeting February 21, 2012 - second reading)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/6/2012
AUGUSTA COMMISSION
REGULAR AGENDA
3/6/2012
(Items 10-20)
PUBLIC SERVICES
10. Motion to approve a request by Alan Barrett for Toast Wine &
Beverages for a Special Events license for 7 days April 2 thru April 8,
2012 to be used in connection with the Legends Club located at 2701
Washington Rd. Suite 15. This is for Masters Hospitality. District 7.
Super District 10. (No recommendation from Public Services
Committee February 27, 2012)
Attachments
11. Motion to approve the First Amendment to the Augusta Municipal Golf
Course Lease Agreement to address capital improvements. (No
recommendation from Public Services Committee February 27,
2012)
Attachments
12. Motion to authorize an increase in the guaranteed maximum
price (GMP) for the inclusion of the smoke evacuation scope as required
by the Marriott Corporation and architectural supplemental
instructions (ASIs) for the Trade Exhibit and Event (TEE) Center
Project. (Approved by Public Services Committee February 13, 2012)
(Referred from February 21 Commission meeting) (No
recommendation by Public Services Committee February 27,
2012))
Attachments
ENGINEERING SERVICES
13. Motion to ratify the agreement between Davis Lawn Care, LLC and
Augusta, Ga. for services rendered in connection with the 2011 grant
award associated with the G-DOT GATEway Grant for Roadside
Enhancement and Beautification in the amount of $31,865.00 for the
Deans Bridge Road/Gordon Highway Enhancement and
Beautification Project; and First Contract Amendment to expend
the remainer of grant funds in the amount of $18,000.00.
Attachments
14. Motion to ratify Memorandum of Understanding between Georgia
Department of Transportation and Augusta, Ga. relating with task
associated with design, administration of the Special Encroachment
Permit application project name GA10-4 Intersection Gateway
Enhancement (Deans Bridge Road and Gordon Highway.)
Attachments
Upcoming Meetings
www.augustaga.gov
15. Approve purchase of the ICOM3 support software for the SOLO Robotic
camera totaling $59,250.
Attachments
16. Request by City of Hephizbah for Augusta, Georgia to rescind resolution
to provide water and sewer services to Redfield Property Development
(Rhodes' Estate).
Attachments
17. Authorize the execution of an agreement with the U. S. Department of
the Interior U. S. Geological Survey (USGS) for the operation, modeling
and analyzing of monitoring wells to investigate water levels and water
quality for Augusta's groundwater production facilities.
Attachments
APPOINTMENT(S)
18. Motion to approve the reappointment of the following to the
Community Services Board as recommended by the CSB Ms. B.J.
Blackwood and Mr Lonnie Showman.
Attachments
19. Motion to approve the recommendation of the Department of Family &
Children Services Board (DFCS) to appoint Josue Sanchez to the
unexpired term ending 6/30/12 and new five-year term due to the
resignation (retirement) of Marion Barnes.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
20. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
3/6/2012 5:00 PM
Invocation
Department:
Caption:Reverend Father Vasile Bitere, Holy Trinity Greek Orthodox
Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
3/6/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve a request by Clarence E. Banks, Jr. for an
extension of time to purchase the Liquor, Beer & Wine license to
be used in connection with the S4 Lounge located at 952 Broad
St. This request is being made due to continued building
renovations. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee February 27, 2012)
Background:The applicant was granted one extension.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,779.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
3/6/2012 5:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve a request by Alan Barrett for Toast Wine &
Beverages for a Special Events license for 7 days April 2 thru
April 8, 2012 to be used in connection with the Legends Club
located at 2701 Washington Rd. Suite 15. This is for Masters
Hospitality. District 7. Super District 10. (No recommendation
from Public Services Committee February 27, 2012)
Background:This is a Special Events license for Masters Week.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $420.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
3/6/2012 5:00 PM
Augusta Municipal Golf Course Lease Amendment
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve the First Amendment to the Augusta
Municipal Golf Course Lease Agreement to address capital
improvements. (No recommendation from Public Services
Committee February 27, 2012)
Background:The Augusta Commission, on September 20, 2011 entered into an
agreement with THE PATCH IN AUGUSTA GEORGIA, LLC, as
Lessee, to service, operate and maintain the facility commonly
known as the Augusta Municipal Golf Course. In 2009, SPLOST
VI was approved by the voters of Richmond County. As part of
the approved list of projects was $300,000 for the Augusta
Municipal Golf Course.
Analysis:It is the desire for the Lessor and Lessee to ammend the original
lease agreement to provide for improvements to the leased
property. These mutually agreed upon improvements shall be paid
for by the Lessee upfront with appropriate reimbursement through
SPLOST VI as outlined in the First Amendment attched.
Financial Impact:Capital improvements will be funded through SPLOST VI funds.
Alternatives:1. To approve the First Amendment to the Augusta Golf Course
Lease Agreement for capital improvements. 2. Move no action
thus delaying the recommended capital improvements at the City
leased municipal golf course.
Recommendation:1. To Approve.
Funds are Available
in the Following
Accounts:
SPLOST VI Parks and Recreation Funding for the Augusta Golf
Course.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance.
Recreation & Parks
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
STATE OF GEORGIA )
)
COUNTY OF RICHMOND )
First Amendment to Lease
Augusta Municipal Golf Course
This First Amendment to Lease the Augusta Municipal Golf Course, effective this ______
day of ____________, 2012 between Augusta, Georgia (The Lessor), with its principal place of
business at 501 Greene Street Augusta, Georgia 30901, and THE PATCH IN AUGUSTA, LLC (The
Lessee), Georgia limited liability Company, with its principal place of business at 3540 Wheeler
Road Augusta, Georgia 30909.
Witnesseth:
WHEREAS, on September 20, 2011, THE PATCH IN AUGUSTA GEORGIA, LLC, AS Lessee,
and Lessor, entered into an agreement to service, operate and maintain all buildings, structures,
equipment and land improvements that may be in the future to be located thereon and
commonly known as the Augusta Municipal Golf Course with the intent of removing the Lessor
from the day to day operation of the Augusta Municipal Golf Course.
WHEREAS, on June 16, 2009, the voters of Richmond County approved a $184.7 Million
one-cent sales tax package (SPLOST VI) that identified $300,000 of improvements for the
Augusta Municipal Golf Course.
WHEREAS, the parties now desire to amend the Lease as to provide for improvements
of the leased property and parties hereby amend the Lease by adding the following new
provisions thereto:
1. Lessee contemplates making some capital improvements to the leased premises in
accordance with the agreed upon building, land and equipment improvements to
the leased premises. These improvements having to be mutually accepted by both
parties. The total estimated cost of improvements is $300,000. Lessor shall
contribute $300,000 using SPLOST VI funds, $100,000 available from 2011 and
$200,000 available after September of 2012. Funds from the Lessor will be
disbursed after completion of improvements in that amount as verified through
invoices and inspections related to the work completed.
2. These funds identified above shall be expended for these purposes only:
Improvements to the golf course; Improvements to the clubhouse; and, Grounds
equipment for the golf course upkeep.
3. Lessee shall arrange to commence with construction of improvements and/or
acquisition of equipment, at its own expense, at any time after the execution of this
Amendment and be reimbursed accordingly as per Section I if this Amendment.
4. Upon completion of the improvements, the operation, use and maintenance of
same shall be governed by the terms and conditions of the September 20, 2011
Augusta Municipal Golf Course Lease Agreement.
5. Upon the completion of the improvements, any new facility shall become a
permanent fixture and improvement on the property owned by Lessor and Lessee
Attachment number 1 \nPage 1 of 2
Item # 4
shall have no ownership interest except for the right to use operate and maintain
the improvements as provided in the Lease.
6. Except and as amended herein, the terms and provisions of the September 20, 2011
lease agreement remain in full force and effect as between the Lessor and Lessee.
IN WITNESS WHEREOF, Lessor and Lessee have executed, signed, sealed and
delivered this First Amendment to Lease in duplicate effective the day and year first
written above.
Signed, sealed and delivered in the Augusta, Georgia
Presence of:
____________________ ___________________
Deke Copenhaver, Mayor
____________________
Notary Public
My Commission Expires: __________ Attest: _______________
Clerk of Commission
Signed, sealed and delivered in the THE PATCH IN AUGUSTA, LLC
Presence of:
_____________________________ By ______________________
______________________________
Notary Public
My Commission Expires: __________
Attachment number 1 \nPage 2 of 2
Item # 4
Attachment number 2 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
3/6/2012 5:00 PM
New pedestrian railroad crossing adjacent to the Augusta Judicial Center
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve CSX Transportation to construct a new
concrete surface pedestrian crossing at the railroad crossing
between the new parking lot on James Brown Blvd. and the
Augusta Judicial Center. (Approved by Public Services
Committee February 27, 2012)
Background:In order for the customers and visitors to walk from the new
overflow parking lot, which was constructed on the property along
James Brown Blvd. just north of the Augusta Judicial Center, they
would have to traverse and step over the railroad tracks, or walk
over to the paved street to cross the railroad tracks. This is a
potential tripping hazard and potentially an unsafe condition for
citizens to attempt to navigate.
Analysis:A pestrian railroad crossing is needed for the citizens of Augusta
to walk safely from the overflow parking lot to the Augusta
Judicial Center. Current conditions allow for hazardous situations
for pedestrians. Since the property is owned by CSX
Transportation, they have exclusive rights to the property and
improvements must be made by CSX contractors exclusively. The
City cannot go out and design and bid the work and do it for them.
Financial Impact:The total estimated cost to make the needed improvements and
add the pedestrian railroad crossing is $143,055.00
Alternatives:1. To accept the proposal for $143,055.00 from CSX
Transprotation to allow this work to proceed. 2. Move no action
and leave the condition as is.
Recommendation:1. Approve CSX Transportation to make the required
improvements in the amount of $143,055.00.
Funds are Available
in the Following 325061110 - 209251104 Cover Memo
Item # 5
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 3
Item # 5
Attachment number 1 \nPage 2 of 3
Item # 5
Attachment number 1 \nPage 3 of 3
Item # 5
Attachment number 2 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
3/6/2012 5:00 PM
Smoke Evacuation System for the Trade and Event (TEE) Center
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Department
Caption:Motion to authorize an increase in the guaranteed maximum
price (GMP) for the inclusion of the smoke evacuation scope as
required by the Marriott Corporation and architectural
supplemental instructions (ASIs) for the Trade Exhibit and
Event (TEE) Center Project. (Approved by Public Services
Committee February 13, 2012) (Referred from February 21
Commission meeting) (No recommendation by Public Services
Committee February 27, 2012))
Background:R.W. Allen, LLC (RWA) was selected under RFQ 10-039 as the
TEE Center project’s Construction Manager at Risk for the
Augusta TEE Center project by the Augusta Commission on
January 19, 2010. A purchase order was issued to R.W. Allen,
LLC on April 20, 2010 for the amount of their general conditions,
construction fee and pre-construction fee. R.W. Allen submitted
pricing for upgrading and installing the equipment required for
Smoke Evacuation per the Marriott Standards. Additional scope
was included based on modifications and corrections made after
final construction documents were released on December 17,
2010.
Analysis:The proposed monetary modification is required for the Smoke
Evacuation inclusion and the Architectural Supplemental
Instruction scope changes into the Construction Manager’s GMP.
Funds are available in the overall project budget.
Financial Impact:The financial impact to the overall project budget: Smoke
Evacuation: $399,083.00 ASIs $437,145.00 Total Add
$836,228.00
Alternatives:1. Approve the Purchase Order increase to allow RWA to issue
subcontractors/purchase orders necessary to commence purchase
of long-lead items such as the electrical switch gear. 2.
Disapproving the Purchase Order increase will greatly impact the
construction completion date.
Cover Memo
Item # 6
Recommendation:Approve the amount of $836,228.00 for a revised GMP of
$30,113,215.00 It is recommended that approval be given to this
request from RWA which defines the added scope of work from
the initial proposal approved in January 2010 and the revision
approved by the Commission on June 21, 2011.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: TEE Center: GL –
325-05-1120; JL – 209251104 GL 361-06-1120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 3
Item # 6
Attachment number 1 \nPage 2 of 3
Item # 6
Attachment number 1 \nPage 3 of 3
Item # 6
Commission Meeting Agenda
3/6/2012 5:00 PM
Sue Reynolds Park Lease
Department:Tom Beck, Director - Recreation, Parks and Facilities Department
Caption:Motion to approve a lease agreement for Sue Reynolds Park with
Augusta Arsenal Soccer Club. (Approved by Public Services
Committee February 27, 2012)
Background:Sue Reynolds Park, located in Commission District 3, is
comprised of a community building, athletic field and parking
area. The facilities are not used by the general public for
traditional recreation as frequently as the department would like,
and the athletic field is a prime spot for an additional soccer field
to enhance soccer and to compliment the adjacent Augusta Soccer
Park operated by the Soccer Club.
Analysis:The lease would enable the Soccer Club to utilize the field on a
regular basis, and would also be able to utilize the building for the
program, while continuing to allow the community to use the
building for neighborhood associations, church rentals, etc. In
general, more patrons will be utilizing the facilities under this
agreement.
Financial Impact:The Soccer Club would be responsible for all operating expenses
associated with the park. In addition, the lease provides for
$150,000 in SPLOST VI approved funds to be used for park
improvements to Sue Reynolds Park, managed by the Soccer Club
and reimbursed by Augusta.
Alternatives:1. Not to approve 2. To approve
Recommendation:To approve
Funds are Available
in the Following
Accounts:
SPLOST VI Structural Improvement Fund for Recreation, Parks
and Facilities Dept.
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 18
Item # 7
Attachment number 1 \nPage 2 of 18
Item # 7
Attachment number 1 \nPage 3 of 18
Item # 7
Attachment number 1 \nPage 4 of 18
Item # 7
Attachment number 1 \nPage 5 of 18
Item # 7
Attachment number 1 \nPage 6 of 18
Item # 7
Attachment number 1 \nPage 7 of 18
Item # 7
Attachment number 1 \nPage 8 of 18
Item # 7
Attachment number 1 \nPage 9 of 18
Item # 7
Attachment number 1 \nPage 10 of 18
Item # 7
Attachment number 1 \nPage 11 of 18
Item # 7
Attachment number 1 \nPage 12 of 18
Item # 7
Attachment number 1 \nPage 13 of 18
Item # 7
Attachment number 1 \nPage 14 of 18
Item # 7
Attachment number 1 \nPage 15 of 18
Item # 7
Attachment number 1 \nPage 16 of 18
Item # 7
Attachment number 1 \nPage 17 of 18
Item # 7
Attachment number 1 \nPage 18 of 18
Item # 7
Commission Meeting Agenda
3/6/2012 5:00 PM
Allocate funding ($34,014.00) for RCSO to implement DHS State Homeland Security Grant Program
Department:Richmond County Sherif's Office (RCSO)
Caption:Motion to approve the allocation of funding for the Richmond
County Sheriff's Office (RCSO) in the amount of $34,014.00 to
implement the Department of Homeland (DHS) State Homeland
Security Grant Program. (Approved by Public Safety
Committee February 27, 2012)
Background:In February of 2011 the RCSO was awarded a grant through DHS
in the amount of $34,014.00 to enhance the EOD (Bomb disposal)
Unit. The grant is administered by the Georgia Emergency
Management Agency (GEMA). RCSO will use this funding to
purchase specialized equipment used by the bomb technicians to
respond to bomb emergencies.
Analysis:RCSO will purchase the specialized equipment for the EOD Unit.
Financial Impact:This is a 100% reimburseable grant, when expenditures are made,
RCSO will submit request for reimbursements to GEMA for
payment.
Alternatives:none
Recommendation:Allocate funding in the amount of $34,014.00 to allow RCSO to
implement the DHS Homeland Security Grant Program.
Funds are Available
in the Following
Accounts:
Funds are available in the 2012 RCSO Budget (Account #
111032641).
REVIEWED AND APPROVED BY:
Finance.
Sheriff’s Office
Cover Memo
Item # 8
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 13
Item # 8
Attachment number 1 \nPage 2 of 13
Item # 8
Attachment number 1 \nPage 3 of 13
Item # 8
Attachment number 1 \nPage 4 of 13
Item # 8
Attachment number 1 \nPage 5 of 13
Item # 8
Attachment number 1 \nPage 6 of 13
Item # 8
Attachment number 1 \nPage 7 of 13
Item # 8
Attachment number 1 \nPage 8 of 13
Item # 8
Attachment number 1 \nPage 9 of 13
Item # 8
Attachment number 1 \nPage 10 of 13
Item # 8
Attachment number 1 \nPage 11 of 13
Item # 8
Attachment number 1 \nPage 12 of 13
Item # 8
Attachment number 1 \nPage 13 of 13
Item # 8
Commission Meeting Agenda
3/6/2012 5:00 PM
2012 - Pursuit Vehicles
Department:Finance Department - Fleet Management Division
Caption:Motion to approve the acquisition and replacement of Public
Safety Vehicles for the Sheriff’s Office and Marshal’s Office.
(Approved by Finance Committee February 27, 2012)
Background:In December of 2008, Fleet Management submitted a request to
replace public safety vehicles as part of the 2011 Sales Tax
Referendum. This referendum was passed which will provide 1.5
million dollars for replacement vehicles for Public Safety each
year for 5 years. The items listed below are from funds available
for Phase VI of the Sales Tax – Second Year. The initial plan of
2008 called for the replacement of approximately 42 patrol/pursuit
vehicles however with the production curtailment of the Crown
Victoria coupled with the increase in pricing the number of
vehicles being requested has been adjusted/reduced to meet the
funds available through the Sales Tax. Vehicles from the
Sheriff’s Office and Marshal’s Office were evaluated using the
replacement criteria approved in April 2004 and are included as an
attachment for review. All vehicles meet or exceed the
replacement criteria.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the police pursuit vehicles , Bid
11-179. Bids were received from three venders; Bobby Jones Ford
– Augusta, GA, Allan Vigil Ford – Morrow, GA and Hardy
Family Ford – Dallas, GA. Hardy Family Ford was deemed non-
compliant for failure to provide an E-Verify Number. Allan Vigil
Ford withdrew their bid for the two-tone police vehicle as they did
not include pricing for the two-tone paint scheme of the Road
Patrol Vehicles, as a result Bobby Jones Ford was determined to
be low bidder for that type vehicle. Allan Vigil Ford was the
lowest bidder for the Traffic, Civil and Marshal’s Office vehicles
however Bobby Jones Ford exercised the local vender preference
option to match the pricing of Allan Vigil Ford with the exception
of the Traffic model. See attached correspondence for local vender
preference acceptance. One pursuit vehicle, in addition to the 33
planned replacements, will be purchased from insurance recovery
money. A Road Patrol vehicle was “totaled” in August 2011. This
Cover Memo
Item # 9
vehicle was purchased in the first year of the Phase VI –Sales Tax.
The accident was deemed the fault of the “other vehicle” and
Augusta sought recovery for it’s loss. Augusta received the
recovery check February 16th, 2012.
Financial Impact:34 Road Patrol cars will be purchased at $30,342.00 each (total:
$1,031,628.00) from Bobby Jones Ford, 5 Traffic cars at
$28,789.00 each (total: $143,945.00) from Allan Vigil Ford, 2-
Civil/Fugitive cars at $25,288 each (total: $50,576.00) from
Bobby Jones Ford, and 3-Marshal’s cars at $26,499.00 each (total:
$79,497.00) from Bobby Jones Ford. A total of $1,305,646.00 for
44 vehicles for the Sheriff’s Office and Marshal’s Office.
Alternatives:1.) Approve the request, 2.) Disapprove the request, 3.) Approve
the request in part.
Recommendation:Approve the request to purchase 44 Public Safety vehicles and
declare the replacement vehicles excess and available for auction.
Funds are Available
in the Following
Accounts:
Sales Tax - Phase VI - second year
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Attachment number 2 \nPage 1 of 4
Item # 9
Attachment number 2 \nPage 2 of 4
Item # 9
Attachment number 2 \nPage 3 of 4
Item # 9
Attachment number 2 \nPage 4 of 4
Item # 9
Invitation To Bid
Sealed bids will be received at this office until Wednesday, January 18, 2012 @ 11:00 a.m. for furnishing:
Bid Item 11-179 2013 Ford Police Automobile for Fleet Management
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the
offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Tuesday, January 3, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle December 8, 15, 22, 29, 2011
Metro Courier December 14, 2011
cc: Tameka Allen Deputy Administrator
Ron Crowden Fleet Management
Russell Sanders Fleet Management
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 9
Allan Vigil Ford
6790 Mt Zion Blvd
Morrow, GA 30260
Bobby Jones Ford
PO Box 15398
Augusta, GA 30919
Hardy Family Ford
1255 Charles Hardy
Parkway
Dallas, GA 30157
Legacy Ford Inc
413 Industrial
Boulevard
McDonough, GA
30253
YES YES
94460 117480
60 TO 90 Days 90 TO 120 Days
5.01 Administrative Package $24,261.00 $24,333.00
5.02 Civil Package $25,288.00 $25,328.00
5.03 Fugutive Package $25,483.00 $25,328.00
5.04 Marshal Package $26,499.00 $27,074.00
5.05 Patrol Package
This bid price was
retracted
by the Vendor $30,631.00
5.06 Traffic Package $28,789.00 $29,996.00
6.01 Whelen Mod SX8BBBB $1,675.00 $1,690.00
6.02 Pro Copper CC-1050 $246.00 $475.00
6.03 Sho-Me 05.60000 $147.00 $100.00
6.04 Outlet Receptacle $35.00 $45.00
6.05 2 Talon Rocker Switch $50.00 NO CHARGE
6.06 Floor Mats $30.00 $40.00
6.07 Jumper Cable Connect $178.00 $160.00
6.08 Corner Lighting $341.00 $640.00
6.09 Whelen Mod SLPMMBB $261.00 $295.00
6.10 Whelen Mod SLPMBBA $246.00 $295.00
6.11 Whelen Mod Alpha 12R $161.00 $222.50
6.12 Whelen Mod SA315P $204.00 $247.50
6.13 Motorola TDN9816A $305.00 $350.00
6.14 Setina #10SC $570.00 $535.00
6.15 Extension Plate $50.00 $70.00
6.16 Rear Door Panels $166.00 $173.00
6.17 Rear Side Windows $190.00 $215.00
6.18 Rear Seats $343.00 $450.00
6.19 Floor Plan $171.00 $195.00
6.20 Shotgun Mount & Rack $222.00 $300.00
6.21 Shotgun Mount GEE FT $49.00 $40.00
6.22 Push Bumper $255.00 $285.00
6.23 #35 Window Tint $195.00 $125.00
6.24 Fire Extinguisher $51.00 $47.00
6.25 Keyless Entry $222.00 $228.00
6.26 3.5L EcoBoost Engine $2,840.00 $2,911.00
6.27 All Wheel Drive $1,000.00 $1,062.00
Attachment B
E-Verify Number
Delivery Time
Non-Compliant
Missing E-Verify #
6.00 Outfitter'sSpecialty It
Bid Item #11-179
2013 Ford Police Interceptor Automobile
for Augusta, Georgia - Fleet Department
Bid Opening Date: Wednesday, January 18, 2012 @ 11:00 a.m.
Vendors
5.00 Vehicle/Options Req
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 9
Attachment number 5 \nPage 1 of 3
Item # 9
Attachment number 5 \nPage 2 of 3
Item # 9
Attachment number 5 \nPage 3 of 3
Item # 9
Attachment number 6 \nPage 1 of 3
Item # 9
Attachment number 6 \nPage 2 of 3
Item # 9
Attachment number 6 \nPage 3 of 3
Item # 9
Commission Meeting Agenda
3/6/2012 5:00 PM
2012 - Waynesboro Request for Truck Donation
Department:Finance Department - Fleet Management
Caption:Motion to approve a request from the City of Waynesboro for
an excess Animal Containment truck. (Approved by Finance
Committee February 27, 2012)
Background:On February 8, 2012 Fleet Management received a faxed request
from Chief of Police Alfonzo Williams, Waynesboro Police
Department for an excess Animal Containment truck. The letter is
attached for review. The letter requests a donation of the truck
but if that is not possible Chief Williams is requesting they be
allowed to purchase the excess truck for a reasonable price. The
condition of the truck is fair/poor. The bench seat will require
recovering, the black rubber mat will require replacing and the
containment "box" will require fiberglass repairs. This truck was
approved by the Commission for replacement last year with the
first year of Phase VI sales tax. This truck was purchased on
September 24, 2000 for $18, 409.00. Because the truck is a
specialized truck a trade in value is not available on the internet
(ie: Kelly Blue Book). Normally this truck would be offered for
sale on the internet auction site GovDeals.com. The fact that it is
a specialty truck detracts from its resale value. Talking with
Deputy Chief Roosevelt Lodge, Waynesboro Police Department,
Wynesboro has a tremendous and growing problem with
stray/wild dogs.
Analysis:Fleet Management's estimate of the value of this vehicle is $1,200
at internet auction due to its age, mileage, condition and the fact
that it is a specialty vehicle. Waynesboro's capability to purchase
the vehicle is limited due to its tax base.
Financial Impact:Revenues generated by the sale of this vehicle go into the General
Fund "Sale of Property" fund 101-00-0000/3923110.
Alternatives:1.) Approve the reqest for the donation of the vehicle at no cost.
(2.) Approve the sale of the vehicle at a fair cost of between $500
and $1,000)(3) disapprove the request and sell the vehicle at
auction on the internet site.
Cover Memo
Item # 10
Recommendation:Fleet Manaqement recommends donating the vehicle.
Funds are Available
in the Following
Accounts:
None required.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
Item # 10
Commission Meeting Agenda
3/6/2012 5:00 PM
Convenience Fees / online acquisition of permits and licenses
Department:Planning & Development
Caption:Motion to approve charging a convenience fee for online
purchases made from the Planning & Development Public
Portal. (Approved by Finance Committee February 27, 2012)
Background:Augusta Planning & Development Department (P&D) has worked
with IT to launch the “public portal”, which provides a way for
businesses to register with P&D and check the status of the license
and any permits that they have requested. One of the features that
P&D would like to add to the public portal is the ability for
businesses to be able to renew business licenses and potentially
apply for certain types of building permits online. This will
require a payment method that can be performed over the internet.
There are fees associated with using the internet to take
payments. These can be mitigated by using “Convenience Fees” in
order to charge the customer a small fee to cover administrative
costs.
Analysis:There are typically three entities that charge fees for providing an
organization with the ability to accept internet payments: a
Payment Gateway (like PayPal), a Payment Processor, and a
Merchant Bank. Augusta will use PayPal for the gateway, and
Bank of America Merchant Services for our payment processing.
Our merchant bank account is with Bank of America. Fees usually
have multiple components that are based on the dollar amount of
the transaction (a % of the transaction and a per-transaction fixed
fee). The attached document entitled “Fee Scenarios” describes
the different fees that Augusta will be charged for the ability to
accept online payments. These various scenarios describe the
potential results when different fees are charged based on
expected volume of transactions. These scenarios illustrate that we
achieve a near “break even” amount at $6.00. In order to mitigate
the cost of accepting payments online, it is recommended that the
commission authorize P&D to charge $6.00 as a convenience fee
for all online purchases. Note: These convenience fees are for
Internet / Online purchases ONLY. No convenience fees are
applied to face-to-face credit card transactions. Cover Memo
Item # 11
Financial Impact:The financial impact of convenience fees can only be speculated
and estimated, since there is no way to know how many customers
will actually use the public portal for making payments or what
the dollar amount of their transactions will be. If Augusta charges
a convenience fee, there could either be a net increase in
collections or a decrease that would be mitigated by the amount of
the convenience fee. It is certain that if Augusta does not charge a
convenience fee, the P&D budget will be negatively affected each
time a transaction takes place because Augusta will be absorbing
the full charges. There are annual fees for using the online
purchase tools: $30 per month fee for using PayPal and $35 per
month charge from Bank of America merchant services. Finally
there is an annual maintenance fee of $94.65 from Bank of
America in order to maintain the account.
Alternatives:N/A
Recommendation:Motion to approve charging a convenience fee for online
purchases made from the Planning & Development Public Portal
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
PLANNING & DEVELOPMENT DEPARTMENT
ONLINE CREDIT CARD FEE SCENARIOS
Note: These fees apply only to online charges. There are NO convenience fees charged for face-to-face transactions.
There may be subtle difference between the amounts projected below based on the volume of transactions and credit card issuer.
SAMPLE ONLINE TRANSACTIONS AMOUNTS AND FEES
PAYPAL BANK OF AMERICA
Transaction
Type Dollar Amount PayPal
Fee (2.9%)
Payment
Processing
Fee Amount
PayPal
Transaction
Fee
Total PayPal
Fee
Transaction
Fee
Interchange
Plus Pricing
(.05%)
Total Bank of
America Fees Total Fees
Total Amount
Rec'd by
Augusta
Difference
Between Amt
of Service
and Augusta
Revenue
Lost Revenue
if Augusta
charges a $5
convenience
fee
Lost Revenue
if Augusta
charges a $6
convenience
fee
Lost Revenue if
Augusta charges
a $7.50
convenience fee
Lost Revenue if
Augusta
charges a $10
convenience
fee
Online 10,000.00$ 2.9%$290.00 $0.30 $290.30 $0.10 $5.00 $5.10 $295.40 9,704.60$ -$295.40 -$290.40 -$289.40 -$287.90 -$285.40
Online 5,000.00$ 2.9%$145.00 $0.30 $145.30 $0.10 $2.50 $2.60 $147.90 4,852.10$ -$147.90 -$142.90 -$141.90 -$140.40 -$137.90
Online 2,500.00$ 2.9%$72.50 $0.30 $72.80 $0.10 $1.25 $1.35 $74.15 2,425.85$ -$74.15 -$69.15 -$68.15 -$66.65 -$64.15
Online 1,500.00$ 2.9%$43.50 $0.30 $43.80 $0.10 $0.75 $0.85 $44.65 1,455.35$ -$44.65 -$39.65 -$38.65 -$37.15 -$34.65
Online 1,000.00$ 2.9%$29.00 $0.30 $29.30 $0.10 $0.50 $0.60 $29.90 970.10$ -$29.90 -$24.90 -$23.90 -$22.40 -$19.90
Online 750.00$ 2.9%$21.75 $0.30 $22.05 $0.10 $0.38 $0.48 $22.53 727.48$ -$22.53 -$17.53 -$16.53 -$15.03 -$12.53
Online 500.00$ 2.9%$14.50 $0.30 $14.80 $0.10 $0.25 $0.35 $15.15 484.85$ -$15.15 -$10.15 -$9.15 -$7.65 -$5.15
Online 300.00$ 2.9%$8.70 $0.30 $9.00 $0.10 $0.15 $0.25 $9.25 290.75$ -$9.25 -$4.25 -$3.25 -$1.75 $0.75
Online 200.00$ 2.9%$5.80 $0.30 $6.10 $0.10 $0.10 $0.20 $6.30 193.70$ -$6.30 -$1.30 -$0.30 $1.20 $3.70
Online 150.00$ 2.9%$4.35 $0.30 $4.65 $0.10 $0.08 $0.18 $4.83 145.18$ -$4.82 $0.18 $1.18 $2.68 $5.18
Online 100.00$ 2.9%$2.90 $0.30 $3.20 $0.10 $0.05 $0.15 $3.35 96.65$ -$3.35 $1.65 $2.65 $4.15 $6.65
Online 75.00$ 2.9%$2.18 $0.30 $2.48 $0.10 $0.04 $0.14 $2.61 72.39$ -$2.61 $2.39 $3.39 $4.89 $7.39
Online 50.00$ 2.9%$1.45 $0.30 $1.75 $0.10 $0.03 $0.13 $1.88 48.13$ -$1.88 $3.13 $4.13 $5.63 $8.13
Values < 0 are a loss to Augusta
ONLINE TRANSACTION PROJECTION
Weekly Samples Based on Table Above. Actual use will be dependent on the economy, user willingness to pay fees, etc.
Transaction
Amount
Estimated
Number of
Weekly
Occurrences of
this Amount
Annual
Estimate
Possible %
Paid by
Online Credit
Card (assume
10%)
Fees for this
Amount
Amount
Augusta
receives
after fees
Annual Lost
Revenue with
$0
Convenience
Fee
(Values < 0
are a loss)
Annual Lost
Revenue with
$5
convenience
fee
Annual Lost
Revenue with
$6
convenience
fee
Annual Lost
Revenue with
$7.50
convenience
fee
Annual Lost
Revenue with
$10.00
convenience fee
100.00$ 175 9100 910 $3.35 $96.65 -$3,048.50 $1,501.50 $2,411.50 $3,776.50 $6,051.50
500.00$ 20 1040 104 $15.15 $484.85 -$1,575.60 -$1,055.60 -$951.60 -$795.60 -$535.60
1,000.00$ 4 208 20.8 $29.90 $970.10 -$621.92 -$517.92 -$497.12 -$465.92 -$413.92
5,000.00$ 1 52 5.2 $147.90 $4,852.10 -$769.08 -$743.08 -$737.88 -$730.08 -$717.08
Total -$6,015.10 -$815.10 $224.90 $1,784.90 $4,384.90
Values < 0 are a loss to Augusta
Attachment number 1 \nPage 1 of 1
Item # 11
Commission Meeting Agenda
3/6/2012 5:00 PM
Contract GATEway Grant for Roadside Enhancement and Beautification
Department:
Caption:Motion to ratify the agreement between Davis Lawn Care, LLC
and Augusta, Ga. for services rendered in connection with the
2011 grant award associated with the G-DOT GATEway Grant
for Roadside Enhancement and Beautification in the amount of
$31,865.00 for the Deans Bridge Road/Gordon Highway
Enhancement and Beautification Project; and First
Contract Amendment to expend the remainer of grant funds in the
amount of $18,000.00.
Background:In 2010 the Augusta Commission approved a grant application
for GATEway funds from the Georgia Department of
Transportation for the above referenced project. In December
2011 Augusta received notification that Augusta, Ga. had
been granted the funds which needed to be expended within a 90-
day timeline.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 4
Item # 12
Attachment number 1 \nPage 2 of 4
Item # 12
Attachment number 1 \nPage 3 of 4
Item # 12
Attachment number 1 \nPage 4 of 4
Item # 12
Attachment number 2 \nPage 1 of 2
Item # 12
Attachment number 2 \nPage 2 of 2
Item # 12
Commission Meeting Agenda
3/6/2012 5:00 PM
GATEway Grant Deans Bridge Rd. and Gordon Hwy.
Department:
Caption:Motion to ratify Memorandum of Understanding between
Georgia Department of Transportation and Augusta, Ga. relating
with task associated with design, administration of the Special
Encroachment Permit application project name GA10-4
Intersection Gateway Enhancement (Deans Bridge Road and
Gordon Highway.)
Background:In October 2010 the Augusta Commission approved a grant
application for GATEway funds from the Georgia Department of
Transportation. In December 2011 Augusta received notification
that Augusta, Ga.had been awarded grant funds in the amount of
$50,000 and needed to be expend within a 90-day timeline for the
above referenced project.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 3
Item # 13
Attachment number 1 \nPage 2 of 3
Item # 13
Attachment number 1 \nPage 3 of 3
Item # 13
Commission Meeting Agenda
3/6/2012 5:00 PM
ICOM3 Software Purchase
Department:Utilities
Caption:Approve purchase of the ICOM3 support software for the SOLO
Robotic camera totaling $59,250.
Background:Recently the city of Augusta entered a consent agreement with the
Georgia Environmental Division (EPD). In that agreement the city
agreed to systematically evaluate its entire collection system over
a period of five years. In May the Augusta Utilities Department
(AUD) evaluated a robotic camera to video approximately 6,000
feet of the city’s sewer lines, and Commission approval was
obtained in July 2011 to purchase four SOLO cameras. The
purpose of this request is to gain approval for the purchase of
software that will aid AUD staff to efficiently gather and process
the information that the camera collects. This software will enable
the staff to quantify, locate, and prioritize deficient areas within
the collection system in a quick and efficient manner so that
resources can be directed toward areas that will have the greatest
impact toward reducing SSO events; which is a primary objective
in the existing consent order.
Analysis:RedZone robotics has submitted a proposal to AUD that includes
an initial cost of $59,250, and subsequent renewable costs of
$37,800 per year.
Financial Impact:Initial cost of $59,250 with a renewable annual cost of $37,800.
Alternatives:None Recommended.
Recommendation:It is recommended to Approve Purchase of the ICOM3 support
software for the SOLO Robotic camera totaling $59,250.
Funds are Available
in the Following
Accounts:
Funds are available in the operating fund 506043410-5424510.
Cover Memo
Item # 14
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 5
Item # 14
Attachment number 1 \nPage 2 of 5
Item # 14
Attachment number 1 \nPage 3 of 5
Item # 14
Attachment number 1 \nPage 4 of 5
Item # 14
Attachment number 1 \nPage 5 of 5
Item # 14
Commission Meeting Agenda
3/6/2012 5:00 PM
Request by City of Hephizbah for Augusta, Georgia to recind resolution to provide water and sewer services to
Redfield Property Development
Department:Law Department
Caption:Request by City of Hephizbah for Augusta, Georgia to rescind resolution
to provide water and sewer services to Redfield Property Development
(Rhodes' Estate).
Background:On December 5, 2005, notice of Augusta's proposed intent to extend
water and sewer into Hephzibah was sent to City of Hephzibah and same
was ratified by the Augusta, Georgia Commission on May 16, 2006. The
Augusta Utilities Department has not extended any water and sewer
services to the City of Hephzibah at this time. On February 6, 2012, the
City of Hephzibah approved a resolution requesting that Augusta,
Georgia rescind its resolution extending water and sewer services into the
city limits of Hephzibah for the Redfield Properties by Land Sales Inc.
Analysis:The City of Hephzibah and Redfield Properties by Land Sales Inc. are
involved in litigation with respect to this development.
Financial Impact:Potential loss of future revenue from providing water and sewer services.
Alternatives:Approve or Deny Hepzibah's request.
Recommendation:N/A
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
5
Commission Meeting Agenda
3/6/2012 5:00 PM
USGS Agreement for Groundwater Monitoring
Department:Utilities
Caption:Authorize the execution of an agreement with the U. S.
Department of the Interior U. S. Geological Survey (USGS) for
the operation, modeling and analyzing of monitoring wells to
investigate water levels and water quality for Augusta's
groundwater production facilities.
Background:Monitoring groundwater levels and quality is important for
protection and effective management of our water resources. The
Augusta water supply at our three groundwater production
facilities draws water from the Dublin-Midville aquifer system.
The continuation of the monitoring program that is being
proposed will provide valuable information to protect this
important water source for Augusta. The attached proposed
agreement for January 2012 through December 2012 sets the cost
at $84,712.
Analysis:The proposed program is to continue monitoring the current
groundwater levels, flow directions and water quality in the
Dublin-Midville aquifer system up-gradient of our three
established well fields. The data gathered from the monitoring
process will provide information to support water management
and water quality protection for our production facilities. This
program also includes a groundwater modeling component. This
program is an important part of our efforts to insure the future
availability of groundwater as a valuable component of our water
production capabilities. As such, we believe that the continuation
of our ongoing partnership with the USGS into the foreseeable
future is highly desirable. Since this needs to be an ongoing
commitment we believe that this agreement should be approved
and authorized for annual renewal for an additional three years
unless the cost increases above $100,000 in any year.
Financial Impact:$84,712 is within the budgeted amount included in our approved
2012 budget for this expense.
Alternatives:No feasible alternatives.
Cover Memo
Item # 16
Recommendation:We recommend the Commission authorize the execution of the
proposed agreement with the USGS for the year 2012 in the
amount of $84,712. We further recommend authorization to renew
this agreement annually for an additional three years as long as the
annual cost does not exceed $100,000.
Funds are Available
in the Following
Accounts:
506043530/5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Form 9-1366
(Oct.2005)
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
FOR
USGS Georgia Water Science Center
Customer,:
Agreement.:
Project .:
TIN':
Fixed Cost
Agreement
Page 1 of2
8000001138
12ESGAMF0000050
GC12MFOOAB02400
582204274
P"Ve.r No
THIS AGREEMENT is entered into as of the 1st day of January,2012,by the U.S.GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR,party of the first part,and the AUGUSTA UTILITIES
DEPARTMENT,CITY OF AUGUSTA,GEORGIA,party ofthe second part.
1.The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation "Ground-Water Monitoring Program for the
Augusta-Richmond county area,Georgia,",herein called the program.The USGS legal authority is 43
USC 36C;43 USC 50;and 43 USC SOb.
2.The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program.2(b)includes In-Kind Services in the amount of $0.
(a)$79,486
(b)$84,712
by the party of the first part during the period
January 1,2012 to December 31,2012
by the party of the second part during the period
January 1,2012 to December 31,2012
(c)Additional or reduced amounts by each party during the above period or succeeding periods as
may be determined by mutual agreement and set forth in an exchange of letters between the
parties.
(d)The performance period may be changed by mutual agreement and set forth in an exchange of
letters between the parties.
3.The costs of this program may be paid by either party in conformity with the laws and regulations
respectively governing each party.
4.The field and analytical work pertaining to this program shall be under the direction of or subject to
periodic review by an authorized representative of the party of the first part.
5.The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives.The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification
by mutual agreement.
6.During the course of this program,all field and analytical work of either party pertaining to this program
shall be open to the inspection of the other party,and if the work is not being carried on in a mutually
satisfactory manner,either party may terminate this agreement upon 60 days written notice to the other
party.
7.The original records resulting from this program will be deposited in the office of origin of those records.
Upon request,copies of the original records will be provided to the office of the other party.
Attachment number 1 \nPage 1 of 5
Item # 16
Form 9-1366
continued
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
Customer .:
Agreement .:
Project ,;
TIN':
Page 2 of 2
6000001138
12ESGAMF0000050
GC12MFOOAB02400
582204274
8.The maps,records,or reports resulting from this program shall be made available to the public as
promptly as possible.The maps,records,or reports normally will be pUblished by the party of the first part.
However,the party of the second part reserves the right to publish the results of this program and,if
already published by the party of the first part shall,upon request,be furnished by the party of the first
part,at costs,impressions suitable for purposes of reproduction similar to that for which the original copy
was prepared.The maps,records,or reports published by either party shall contain a statement of the
cooperative relations between the parties.
9.USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040).Billing
documents are to be rendered QUARTERLY.Payments of bills are due within 50 days after the billing
date.If not paid by the due date,interest will be charged at the current Treasury rate for each 30 day
period,or portion thereof,that the payment is delayed beyond the due date.(31 USC 3717;Comptroller
General File B-212222,August 23,1983).
U.S.Geological Survey
United States
Department of the Interior
USGS Pojnt of Contact
Name:John S.Clarke
Address:3039 Amwiler Road
Suite 130
Atlanta,Georgia 30350
Telephone:770-903-9170
Email:
Signatures
By ~H 1t1evtA>Date 1/-/8-(\
Name:Edward H.Martin
Title:Director
By Date _
Name:
Title:
By Date _
Name:
Title:
AUGUSTA UTILITIES DEPARTMENT
Customer point of Contact
Name:Mr.Tom Wiedmeier,P.E.
Address:350 Bay Street
Suite 180
Augusta,Georgia 30901
Telephone:
Email:
Signatures
By Date._
Name:
Title:
By ---'__Date _
Name:
Title:
By DateNa-m-e-:--------------
Title:
Attachment number 1 \nPage 2 of 5
Item # 16
Form 9-1366
(Oct.2005)
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
FOR
USGS Georgia Water Science Center
Customer .:
Agreemont II:
Project':
TIN':
Fixed Cost
Agreement
Page 1 of2
6000001138
12ESGAMF0000060
GC12MFOOAB02400
582204274
P-Ve.r No
THIS AGREEMENT is entered into as of the 1st day of January,2012.by the U.S.GEOLOGICAL SURVEY.
UNITED STATES DEPARTMENT OF THE INTERIOR.party of the first part,and the AUGUSTA UTILITIES
DEPARTMENT,CITY OF AUGUSTA,GEORGIA.party of the second part.
1.The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation "Ground-Water Monitoring Program for the
Augusta-Richmond county area.Georgia....herein called the program.The USGS legal authority is 43
USC 36C;43 USC 50;and 43 USC SOb.
2.The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program.2(b)includes In-Kind Services in the amount of $0.
(a)$79.486
(b)$84.712
by the party of the first part during the period
January 1.2012 to December 31,2012
by the party of the second part during the period
January 1.2012 to December 31.2012
(c)Additional or reduced amounts by each party during the above period or succeeding periods as
may be determined by mutual agreement and set forth in an exchange of letters between the
parties.
(d)The performance period may be changed by mutual agreement and set forth in an exchange of
letters between the parties.
3.The costs of this program may be paid by either party in conformity with the laws and regulations
respectively governing each party.
4.The field and analytical work pertaining to this program shall be under the direction of or subject to
periodic review by an authorized representative of the party of the first part.
5.The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives.The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification
by mutual agreement.
6.During the course of this program.all field and analytical work of either party pertaining to this program
shall be open to the inspection of the other party.and if the work is not being carried on in a mutually
satisfactory manner.either party may terminate this agreement upon 60 days written notice to the other
party.
7.The original records resulting from this program will be deposited in the office of origin of those records.
Upon request,copies of the original records will be provided to the office of the other party.
Attachment number 1 \nPage 3 of 5
Item # 16
Form 9-1366
continued
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
Customer.:
Agreement,:
Project.:
TIN':
Page 2 of 2
6000001138
12ESGAMF0000050
GC12MFOOAB02400
582204274
8.The maps,records,or reports resulting from this program shall be made available to the public as
promptly as possible.The maps,records,or reports normally will be published by the party of the first part.
However,the party of the second part reserves the right to publish the results of this program and,if
already published by the party of the first part shall,upon request,be furnished by the party of the first
part,at costs,impressions suitable for purposes of reproduction similar to that for which the original copy
was prepared.The maps,records,or reports published by either party shall contain a statement of the
cooperative relations between the parties.
9.USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040).Billing
documents are to be rendered QUARTERLY.Payments of bills are due within 60 days after the billing
date.If not paid by the due date,interest will be charged at the current Treasury rate for each 30 day
period,or portion thereof,that the payment is delayed beyond the due date.(31 USC 3717;Comptroller
General File B-212222,August 23,1983).
U.S.Geological Survey
United States
Department of the Interior
USGS Point of Contact
Name:John S.Clarke
Address:3039 Amwiler Road
Suite 130
Atlanta,Georgia 30360
Telephone:770-903-9170
Email:
Signatures
By Uu.ltialt ?t!wvt::.Date J{-/f3-/{
Name:Edard H.Martin
Title:Director
By Date _
Name:
Title:
By Date _
Name:
Tille:
AUGUSTA UTILITIES DEPARTMENT
Customer Point of Contact
Name:Mr.Tom Wiedmeier,P.E.
Address:360 Bay Street
Suite 180
Augusta,Georgia 30901
Telephone:
Email:
Signatures
By Date._
Name:
Title:
By Date _
Name:
Title:
By DareNa-m-e-:--------------
Title:
Attachment number 1 \nPage 4 of 5
Item # 16
~-''''''\~;:l~....,.
Project Proposal:Ground-Water Monitoring Program for the Augusta-Richmond
County Area January -December 2012us.Geological Survey in Cooperation with Augusta Utilities Department
November 2011
Map showing groundwater levels andflow directions
near Well Field2,September 2009.
Budget:The proposed budget covers the 12-month
period,January 2012 through December 2013.
Note:The reduction in USGSfunding reflects changes in
how headquarters assesses overhead expenses.Although
dollars are less,there will be no change in the level of
services offered by USGs.
I.JOO UCGfUJ
"i'
@ --
•I•
---0-...."....__......
o~.__........._..._-....0 __.._--
',i'
,"
,'\
\'"1:;::......
~~..:=----_......."----~-JO/4N:/I6 __..oa.
la,IIla.IIIM-.J'__"-0
-~
Previous agreement New agreement
$84,712 $79,486
$84,712 $84,712
$169,424 $164,198
Augusta
Utilities
Total
USGS
r--~'-_.J _.....,-_1 __._----....,..--.....----'---'"---o.-ooflm
During FY-2012,the cooperative water program for
the Augusta Utilities Department will continue to
monitor,report,and investigate hydrologic and
water-quality conditions in the area.In addition to
routine monitoring activities,groundwater modeling
and particle tracking capabilities will be developed
to evaluate the source ofTCE contamination
upgradient of Well Field 2 and to evaluate pumpage
effects near Well Fields I and 3.Specific activities·
include:
•Monitoring:
o Continue investigating TCE contamination
in the vicinity of Well Field 2.Water
samples will be collected and analyzed for
volatile organic compounds including TCE
and its daughter products,and trace metals.
o Continue water-level monitoring program
including real-time sites at Tobacco Road (2
wells)and Pine Hill (I well),and Well Field
1 (I well).
o Collect synoptic water-level measurements
to produce a new potentiometric map to
show ground-water flow directions and
gradients.
•Reporting
o Continue maintenance ofproject databases
and website
•Ground-water modeling:.
o Continue refinement and calibration of
digital groundwater-flow model
o Use partical tracking to simulate potential
flowpaths and particle transport times
originating from possible recharge areas
under various pumping and hydrologic
conditions.
Deliverables:Data will be incorporated into the
USGS National Water Information (NWIS)system
and made available on a user-friendly project web
site.Periodic briefings will be provided as requested
Attachment number 1 \nPage 5 of 5
Item # 16
Commission Meeting Agenda
3/6/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held February 21, 2012 and the Special Called
Meeting held on February 27, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Commission Meeting Agenda
3/6/2012 5:00 PM
Pension/Audit Committee
Department:
Caption:Motion to adopt Amendment to GMEBS Plan I regarding
conversion of unused sick leave toward retirement credit.
(Approved by Commission Meeting February 21, 2012 -
second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 84
Item # 18
Attachment number 1 \nPage 2 of 84
Item # 18
Attachment number 1 \nPage 3 of 84
Item # 18
Attachment number 1 \nPage 4 of 84
Item # 18
Attachment number 1 \nPage 5 of 84
Item # 18
Attachment number 1 \nPage 6 of 84
Item # 18
Attachment number 1 \nPage 7 of 84
Item # 18
Attachment number 1 \nPage 8 of 84
Item # 18
Attachment number 1 \nPage 9 of 84
Item # 18
Attachment number 1 \nPage 10 of 84
Item # 18
Attachment number 1 \nPage 11 of 84
Item # 18
Attachment number 1 \nPage 12 of 84
Item # 18
Attachment number 1 \nPage 13 of 84
Item # 18
Attachment number 1 \nPage 14 of 84
Item # 18
Attachment number 1 \nPage 15 of 84
Item # 18
Attachment number 1 \nPage 16 of 84
Item # 18
Attachment number 1 \nPage 17 of 84
Item # 18
Attachment number 1 \nPage 18 of 84
Item # 18
Attachment number 1 \nPage 19 of 84
Item # 18
Attachment number 1 \nPage 20 of 84
Item # 18
Attachment number 1 \nPage 21 of 84
Item # 18
Attachment number 1 \nPage 22 of 84
Item # 18
Attachment number 1 \nPage 23 of 84
Item # 18
Attachment number 1 \nPage 24 of 84
Item # 18
Attachment number 1 \nPage 25 of 84
Item # 18
Attachment number 1 \nPage 26 of 84
Item # 18
Attachment number 1 \nPage 27 of 84
Item # 18
Attachment number 1 \nPage 28 of 84
Item # 18
Attachment number 1 \nPage 29 of 84
Item # 18
Attachment number 1 \nPage 30 of 84
Item # 18
Attachment number 1 \nPage 31 of 84
Item # 18
Attachment number 1 \nPage 32 of 84
Item # 18
Attachment number 1 \nPage 33 of 84
Item # 18
Attachment number 1 \nPage 34 of 84
Item # 18
Attachment number 1 \nPage 35 of 84
Item # 18
Attachment number 1 \nPage 36 of 84
Item # 18
Attachment number 1 \nPage 37 of 84
Item # 18
Attachment number 1 \nPage 38 of 84
Item # 18
Attachment number 1 \nPage 39 of 84
Item # 18
Attachment number 1 \nPage 40 of 84
Item # 18
Attachment number 1 \nPage 41 of 84
Item # 18
Attachment number 1 \nPage 42 of 84
Item # 18
Attachment number 1 \nPage 43 of 84
Item # 18
Attachment number 1 \nPage 44 of 84
Item # 18
Attachment number 1 \nPage 45 of 84
Item # 18
Attachment number 1 \nPage 46 of 84
Item # 18
Attachment number 1 \nPage 47 of 84
Item # 18
Attachment number 1 \nPage 48 of 84
Item # 18
Attachment number 1 \nPage 49 of 84
Item # 18
Attachment number 1 \nPage 50 of 84
Item # 18
Attachment number 1 \nPage 51 of 84
Item # 18
Attachment number 1 \nPage 52 of 84
Item # 18
Attachment number 1 \nPage 53 of 84
Item # 18
Attachment number 1 \nPage 54 of 84
Item # 18
Attachment number 1 \nPage 55 of 84
Item # 18
Attachment number 1 \nPage 56 of 84
Item # 18
Attachment number 1 \nPage 57 of 84
Item # 18
Attachment number 1 \nPage 58 of 84
Item # 18
Attachment number 1 \nPage 59 of 84
Item # 18
Attachment number 1 \nPage 60 of 84
Item # 18
Attachment number 1 \nPage 61 of 84
Item # 18
Attachment number 1 \nPage 62 of 84
Item # 18
Attachment number 1 \nPage 63 of 84
Item # 18
Attachment number 1 \nPage 64 of 84
Item # 18
Attachment number 1 \nPage 65 of 84
Item # 18
Attachment number 1 \nPage 66 of 84
Item # 18
Attachment number 1 \nPage 67 of 84
Item # 18
Attachment number 1 \nPage 68 of 84
Item # 18
Attachment number 1 \nPage 69 of 84
Item # 18
Attachment number 1 \nPage 70 of 84
Item # 18
Attachment number 1 \nPage 71 of 84
Item # 18
Attachment number 1 \nPage 72 of 84
Item # 18
Attachment number 1 \nPage 73 of 84
Item # 18
Attachment number 1 \nPage 74 of 84
Item # 18
Attachment number 1 \nPage 75 of 84
Item # 18
Attachment number 1 \nPage 76 of 84
Item # 18
Attachment number 1 \nPage 77 of 84
Item # 18
Attachment number 1 \nPage 78 of 84
Item # 18
Attachment number 1 \nPage 79 of 84
Item # 18
Attachment number 1 \nPage 80 of 84
Item # 18
Attachment number 1 \nPage 81 of 84
Item # 18
Attachment number 1 \nPage 82 of 84
Item # 18
Attachment number 1 \nPage 83 of 84
Item # 18
Attachment number 1 \nPage 84 of 84
Item # 18
Commission Meeting Agenda
3/6/2012 5:00 PM
Appts. Community Service Board
Department:
Caption:Motion to approve the reappointment of the following to the
Community Services Board as recommended by the CSB Ms. B.J.
Blackwood and Mr Lonnie Showman.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Attachment number 1 \nPage 1 of 2
Item # 19
Attachment number 1 \nPage 2 of 2
Item # 19
Commission Meeting Agenda
3/6/2012 5:00 PM
DFCS Appointment
Department:
Caption:Motion to approve the recommendation of the Department of
Family & Children Services Board (DFCS) to appoint Josue
Sanchez to the unexpired term ending 6/30/12 and new five-year
term due to the resignation (retirement) of Marion Barnes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Attachment number 1 \nPage 1 of 3
Item # 20
Attachment number 1 \nPage 2 of 3
Item # 20
Attachment number 1 \nPage 3 of 3
Item # 20
Commission Meeting Agenda
3/6/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 21