HomeMy WebLinkAbout2012-02-07-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
2/7/2012
5:00 PM
INVOCATION: Rabbi David Sirull, Adas Yeshurum Synagogue.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation from the Buffalo Soldiers to Augusta Recreation, Parks and
Facilities Department.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Al M. Gray RE: Conference Center and Reynolds Street Parking
Deck Agreements.
Attachments
C. Mr. Barry White RE: Augusta TEE Center Pre-Opening Marketing
Plan.
Attachments
D. Ms. Lori Davis RE: TEE Center Parking Deck, A Citizen's Perspective.
Attachments
E. Ms. Monique Braswell. RE: Sharing of information regarding an
appreciation breakfast, lunch and dinner for all first responders in
Richmond County.
Attachments
CONSENT AGENDA
(Items 1-30)
PLANNING
1. Z-12-07 - A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by APD, on behalf of the Augusta
Georgia Land Bank Authority et al, requesting an Overlay District to be
known as “W4” per Section 25-E of the Comprehensive Zoning
Ordinance for Augusta, Georgia which is located on the western
boundary of the Laney Walker/Bethlehem Neighborhood. It is described
as beginning at the intersection of R. A. Dent Boulevard and Holley
Street; thence, south on Holley Street to the intersection of the rear
property lines extended of properties fronting Wrightsboro Road; thence,
east on those property lines to their extended intersection with Augusta
Avenue; thence; south on Augusta Avenue to Poplar Street; thence, west
on Poplar Street to Woodson Street; thence north on Woodson Street to
Roulette Lane; thence, west on Roulette Lane to Floyd Street; thence,
south on Floyd Street to Poplar Street; thence, west on Poplar Street to
Fifteenth Street; thence, north on Fifteenth Street to Wrightsboro Road;
thence, north on Wrightsboro Road to R. A. Dent Boulevard; thence,
north on R. A. Dent Boulevard to the point of beginning. (A complete
list of tax parcels and addresses may be viewed at the Planning and
Development Department office at 525 Telfair Street, Augusta, Georgia.
DISTRICT 1 (Approved by the Commission January 17, 2012 -
second reading)
Attachments
PUBLIC SERVICES
2. Motion to approve an Ordinance amending Title I General Government,
Chapter 3, Aviation Commissions, Article 5 Airports and Aviation,
Section 1-3-43 of the Augusta, Georgia Code of Ordinances to adopt
new Rules and Regulations for the operation of Augusta Regional
Airport at Bush Field; to provide an effective date and for other
purposes. (Approved by the Commission January 17, 2012 - second
reading)
Attachments
ADMINISTRATIVE SERVICES
3. Motion to approve Fix and Publish the 2012 Qualifying Fees for Local
Offices. (Approved by Administrative Services Committee January
30, 2012)
Attachments
PUBLIC SAFETY
4. Motion to approve a Memorandum of Understanding (MOU) between
Columbia County, GA and Augusta, GA to outline the processes and
Attachments
procedures required to operate two (2) separate 311/Customer Service
and Information Centers with cross jurisdictional customer interaction.
(Approved by Public Safety Committee January 30, 2012)
5. Motion to approve the utilization of rebanding reimbursements to pay
for 2012 radio maintenance. (Approved by Public Safety Committee
January 30, 2012)
Attachments
6. Motion to approve the transfer of $120,000 from the fund balance into
the Fire Department operational budget to complete the Fire Department
Promotional Process. The RFP for the Fire Department Promotional
Process has been completed and Selection Works has been recommended
to perform this task. (Approved by Public Safety Committee January
30, 2012)
Attachments
FINANCE
7. Motion to approve the purchase of one Ford Explorer for the Coroner's
Office from Phase VI - Sales Tax (Public Safety Vehicles). (Approved
by Finance Committee January 30, 2012)
Attachments
8. Motion to approve the acquisition of one replacement animal
containment truck for the Animal Services Department. (Approved by
Finance Committee January 30, 2012)
Attachments
9. Motion to approve the replacement of 7 public safety vehicles using
Sales Tax Funds as approved in the Sales Tax Referendum for Phase VI.
(Approved by Finance Committee January 30, 2012)
Attachments
10. Motion to approve the transfer of funds ($11,850) from the Building
Reserve Fund to the Building Division 2012 budget for software change
orders. (Approved by Finance Committee January 30, 2012)
Attachments
11. Motion to approve property insurance coverage for 2012 offered
through Affiliated FM Insurance for a premium of $ 346,828 on a
$ 50,000 deductible per occurrence policy ($100,000 deductible
Attachments
on flood, earthquake and Fort Gordon property). Breakdown on
quote: $328,828 property coverage, $10,000 engineering fee and $8,000
terrorism coverage. Quote is based on property values of $651,972,159
as of 12/28/11. (Approved by Finance Committee January 30, 2012)
12. Motion to approve a request for refund for tax year 2010 in the amount
of $246.29 for property located at 2415 Plantation Rd. owned by Steven
A. Hawkins. (Approved by Finance Committee January 30, 2012)
Attachments
ENGINEERING SERVICES
13. Motion to approve entering into an agreement with The Gordon
Highway Development Committee to provide landscape maintenance
along Gordon Highway between North Leg Road and Sibley Road as
requested by AED. (Approved by Engineering Services Committee
January 30, 2012)
Attachments
14. Motion to approve and award the first three phases of the Design
Consultant Services Agreement to Pond and Company on the Berckmans
Road Widening, Realignment and Bridge Replacement Project. The first
three phases will include: Concept Development in the amount of
$198,261.42; Database Preparation in the amount of $138,123.00; and
Environmental Documentation in the amount of $15,066.80
($351,451.22 total). Project to be funded from SPLOST Phase VI as
requested by AED. (Approved by Engineering Services Committee
January 30, 2012)
Attachments
15. Motion to approve Capital Project Budget Change Number One and
Change Order One for the tunneling construction to replace 150 feet of
direct jack and bore of 78 inch class III R.C.P., and 100 feet direct jack
and bore of 42 inch class III R.C.P., resurfacing D’Antignac between
R.A. Dent and Walton Way, and unforeseen subsurface construction in
the amount of $375,731.09 to Mabus Brothers Construction, Inc. for the
D’Antignac Street Drainage Improvements project. Funding is available
in SPLOST Phase V Fund account as requested by AED. (Approved by
Engineering Services Committee January 30, 2012)
Attachments
16. Motion to approve a donated Easement between Jane C. Golden, as
owner(s), and Augusta, Georgia, as optionee, in connection with the
Attachments
Goshen Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.006 acre (255.0 sq. ft.) of permanent drainage and
utility easement, more or less, from the property located at 4013 Burning
Tree Lane, private. (Approved by Engineering Services Committee
January 30, 2012)
17. Motion to approve a donated Easement between Scott A. Wolfe, as
owners, and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.035 acre (1,531.76 sq. ft.) of permanent drainage
and utility easement, more or less, from the property located at 1703
Deerwood Road, private. (Approved by Engineering Services
Committee January 30, 2012)
Attachments
18. Motion to approve a donated Easement between Robert Childers and
Catherine A. Childers, as owners, and Augusta, Georgia, as optionee, in
connection with the Goshen Plantation Road Drainage Improvement
Project, said perpetual easement consists of 0.009 acre (387.16 sq. ft.) of
permanent drainage and utility easement, more or less, and (391.94 sq.
ft.) of temporary construction easement from the property located at
4015 Burning Tree Lane, private. (Approved by Engineering Services
Committee January 30, 2012)
Attachments
19. Motion to approve a donated Easement between Elizabeth T. Brown, as
owners, and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.008 acre (352.49 sq. ft.) of permanent drainage
and utility easement, more or less, from the property located at 4007
Burning Tree Lane, private. (Approved by Engineering Services
Committee January 30, 2012)
Attachments
20. Motion to approve a donated Easement between Leonard T. New, as
owner(s), and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.10 acre (414.19 sq. ft.) of permanent drainage and
utility easement, more or less, from the property located at 1704
Deerwood Road, private. (Approved by Engineering Services
Committee January 30, 2012)
Attachments
21. Motion to approve entering into a Mowing and Maintenance agreement
with the Georgia Department of Transportation along Gordon Highway
between North Leg Road and Sibley Road in conjunction with median
landscaping project as requested by AED. (Approved by Engineering
Services Committee January 30, 2012)
Attachments
22. Motion to approve CPB #324-041110-201824041 Change Number One
and Change Order One of the construction contract to SITEC, LLC in the
amount of $143,723.00 for the Goshen Lake South Drive Drainage
Management Project, subject to receipt of signed change order and
proper bonds as requested by AED. Funding is available in SPLOST
Phase IV Fund balance account. (Approved by Engineering Services
Committee January 30, 2012)
Attachments
23. Motion to award a contract to Roof Professionals, Inc. to replace the
roof at the Highland Avenue Water Treatment Filter Plant in the amount
of $135,000. (Approved by Engineering Services Committee January
30, 2012)
Attachments
24. Motion to approve award of the On-Call Concrete Repair, Concrete
Construction & Emergency Repair Contract to Horizon Construction,
Larry McCord LLC, and SITEC LLC, subject to receipt of signed
contract and proper bonds. Also approve $450,000 to fund the proposed
on-call concrete and emergency services. Funding is available in the
Grading & Drainage, Sidewalk Rehab/Replacement and Suburban
Forces Resurfacing Phase VI accounts respectively as requested by AED.
(Approved by Engineering Services Committee January 30, 2012)
Attachments
25. Motion to approve award of the On-Call Tree Services Agreement to
Big Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree Care
subject to receipt of signed contracts and proper bonds. Also approve
$1,000,000 to fund over the lifetime of SPLOST VI for the proposed On-
Call Tree Services. Funding is available in SPLOST VI Tree Removal
account as requested by AED. (Approved by Engineering Services
Committee January 30, 2012)
Attachments
26. Motion to approve an agreement with Georgia Power Company for
acquisition of 1,970 square feet of right-of-way and 1,322 square feet of
temporary construction easement to Richmond County, Georgia.
Attachments
(Approved by Engineering Services Committee January 30, 2012)
27. Motion to approve the purchase of repair parts for a flocculator at the
Highland Avenue Water Treatment Plant from a sole source vendor.
(Approved by Engineering Services Committee January 30, 2012)
Attachments
28. Motion to approve CPB #324-041110-201824021, Change Number One
and Change Order One in the amount of $27,868.14 for the Wakefield
Court Pipe Replacement project contracted with Blair Construction, Inc.,
subject to receipt of signed change order and proper bonds as requested
by Augusta Engineering Department (AED). Funding is available in
SPLOST Phase IV Fund balance account. (Approved by Engineering
Services Committee January 30, 2012)
Attachments
29. Motion to approve and accept the water and gravity sanitary sewer Deed
of Dedication and Maintenance Agreement in Willhaven Subdivision,
Phase II, Section 2. (Approved by Engineering Services Committee
January 30, 2012)
Attachments
PETITIONS AND COMMUNICATIONS
30. Motion to approve the minutes of the Special Called Meeting held
January 17, 2012, the regular meeting of the Commission held January
17, 2012 and the Special Called Meeting held on January 30, 2012.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/7/2012
AUGUSTA COMMISSION
REGULAR AGENDA
2/7/2012
(Items 31-38)
PUBLIC SERVICES
31. Approve amendments to Augusta-Richmond County Code, Title 7,
Chapter 1, Sections 7-1-1 through 7-1-120 so as to update and improve
the Construction Codes and to allow the Augusta, Georgia Government
to obtain permits in a manner similar to homeowners and contractors.
Attachments
32. Motion to authorize an increase in the guaranteed maximum price (GMP)
for the inclusion of the smoke evacuation scope as required by the
Marriott Corporation and architectural supplemental instructions (ASIs)
for the Trade Exhibit and Event (TEE) Center Project.
Attachments
33. Approve acceptance of Modification #2 to the Sommers Construction
Company's contract for administration renovations as approved by the
Augusta Aviation Commission at their September 29, 2011 meeting.
Attachments
PUBLIC SAFETY
34. Motion to approve award of the Design/Build Construction of a new
support structure for the Marshal's Substation. (No recommendation
from Public Safety Committee January 30, 2012)
Attachments
FINANCE
35. Motion to approve the Reynolds Street Parking Deck Agreement. (No
recommendation from Finance Committee January 30, 2012)
Attachments
ATTORNEY
36. A resolution in support of Augusta, Georgia Commission Elections
remaining non-partisan elections. (Requested by Commissioner Jerry
Brigham)
Attachments
37. An ordinance to amend the Augusta, Ga. Code, Title Four, by adding a
new article to be designated Article 7 and new sections to be designated
sections 4-2-77 through 4-2-97; to repeal Augusta, Ga. Code Title Four,
Section 4-2-1; to restrict smoking in public places and in places of public
accommodation; to repeal all code sections and ordinances and parts of
code sections and ordinances in conflict herewith; to provide an effective
date and for other purposes.
Attachments
Upcoming Meetings
www.augustaga.gov
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
38. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
2/7/2012 5:00 PM
Invocation
Department:
Caption:Rabbi David Sirull, Adas Yeshurum Synagogue.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
2/7/2012 5:00 PM
Buffalo Soldiers
Department:
Caption:Presentation from the Buffalo Soldiers to Augusta Recreation,
Parks and Facilities Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
2/7/2012 5:00 PM
Al Gray
Department:
Caption:Mr. Al M. Gray RE: Conference Center and Reynolds Street
Parking Deck Agreements.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
2/7/2012 5:00 PM
Barry White
Department:
Caption:Mr. Barry White RE: Augusta TEE Center Pre-Opening
Marketing Plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
2/7/2012 5:00 PM
Lori Davis
Department:
Caption:Ms. Lori Davis RE: TEE Center Parking Deck, A Citizen's
Perspective.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Commission Meeting Agenda
2/7/2012 5:00 PM
Monique Braswell
Department:
Caption:Ms. Monique Braswell. RE: Sharing of information regarding an
appreciation breakfast, lunch and dinner for all first responders in
Richmond County.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
2/7/2012 5:00 PM
Z-12-07
Department:Planning Commission
Caption: Z-12-07 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by APD, on behalf of
the Augusta Georgia Land Bank Authority et al, requesting an
Overlay District to be known as “W4” per Section 25-E of the
Comprehensive Zoning Ordinance for Augusta, Georgia which is
located on the western boundary of the Laney Walker/Bethlehem
Neighborhood. It is described as beginning at the intersection
of R. A. Dent Boulevard and Holley Street; thence, south on
Holley Street to the intersection of the rear property lines extended
of properties fronting Wrightsboro Road; thence, east on those
property lines to their extended intersection with Augusta Avenue;
thence; south on Augusta Avenue to Poplar Street; thence, west on
Poplar Street to Woodson Street; thence north on Woodson Street
to Roulette Lane; thence, west on Roulette Lane to Floyd Street;
thence, south on Floyd Street to Poplar Street; thence, west on
Poplar Street to Fifteenth Street; thence, north on Fifteenth Street
to Wrightsboro Road; thence, north on Wrightsboro Road to R. A.
Dent Boulevard; thence, north on R. A. Dent Boulevard to the
point of beginning. (A complete list of tax parcels and addresses
may be viewed at the Planning and Development Department
office at 525 Telfair Street, Augusta, Georgia. DISTRICT 1
(Approved by the Commission January 17, 2012 - second
reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Cover Memo
Item # 7
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
ORDINANCE NO._____
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta,
Georgia Commission effective September 16, 1997 (Ordinance No. 5960) together with all
amendments which have been approved by either the Augusta Commission as authorized
under the Home Rule Provisions of the Comprehensive Zoning Map from Constitution of
the State of Georgia" by changing the zoning by requesting an Overlay District designation
as permitted in Section 25-E of the Comprehensive Zoning Ordinance affecting
property located on Wrightsboro Road extending from Augusta Avenue west to R.
A. Dent Boulevard and including multiple properties along Holly Street, Kingston
Street, and Brown Street north of Wrightsboro Road; south of Wrightsboro Road
includes properties located on Augusta Avenue, Roulette Lane, McCauley Street,
Railroad Avenue and Poplar Street; and for the repeal of ordinances in conflict herewith
and for other purposes:
THE AUGUSTA, GEORGIA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance adopted by the Board of Commissioners of
Richmond County on the 15th day of November, 1983, the caption of which is set out above, is amended by
changing the Comprehensive Zoning Map by requesting an Overlay District designation as permitted in
Section 25-E of the Comprehensive Zoning Ordinance affecting property as follows:
059-1-214-00-0 046-3-149-00-0 046-3-145-00-0 046-3-179-00-0 046-3-164-00-0 059-1-173-00-0
059-1-217-00-0 059-1-084-00-0 045-4-188-00-0 045-4-201-01-0 045-4-219-00-0 046-3-180-01-0
059-1-212-00-0 046-3-140-00-0 045-4-225-00-0 045-4-182-00-0 045-4-232-00-0 045-4-234-00-0
046-3-177-00-0 046-3-142-00-0 046-3-227-00-0 059-1-184-00-0 059-1-189-00-0 059-1-171-00-0
059-1-187-00-0 046-3-152-00-0 046-3-166-00-0 046-3-150-00-0 045-4-237-00-0 045-4-233-00-0
059-1-190-00-0 046-3-156-00-0 045-4-180-00-0 045-4-170-00-0 058-2-003-00-0 059-1-083-00-0
046-3-213-00-0 059-1-085-00-0 045-4-198-00-0 045-4-189-00-0 058-2-004-00-0 046-3-225-00-0
045-4-176-00-0 046-3-148-00-0 046-3-180-00-0 046-3-178-00-0 058-2-005-00-0 046-3-170-00-0
059-1-180-00-0 046-3-146-00-0 045-4-226-00-0 045-4-230-00-0 045-4-222-00-0 046-3-153-00-0
046-3-215-00-0 046-3-139-00-0 045-4-221-00-0 045-4-216-00-0 045-4-235-00-0 059-1-201-00-0
059-1-181-01-0 046-3-151-00-0 045-4-196-00-0 045-4-224-00-0 046-3-181-00-0 046-3-216-00-0
Attachment number 1 \nPage 1 of 4
Item # 7
046-3-161-00-0 046-3-147-00-0 045-4-228-00-0 046-3-172-00-0 046-3-182-00-0 045-4-217-00-0
046-3-138-00-0 046-3-154-00-0 045-4-201-00-0 045-4-229-00-0 058-2-001-00-0 059-1-185-00-0
046-3-144-00-0 046-3-155-00-0 045-4-171-00-0 046-3-217-00-0 045-4-236-00-0 059-1-205-00-0
046-3-157-00-0 045-4-220-00-0 045-4-185-00-0 058-2-002-00-0 045-4-183-00-0
046-3-150-01-0 046-3-219-00-0 046-3-212-00-0 045-4-184-00-0
045-4-190-00-0 059-1-192-00-0 045-4-186-00-0 045-4-179-00-0
059-1-209-00-0 045-4-218-00-0 045-4-241-00-0 059-1-186-00-0
045-4-239-00-0 045-4-231-00-0 046-3-175-00-0 059-1-207-00-0
046-3-137-00-0 046-3-169-00-0 059-1-219-00-0 046-3-173-00-0
045-4-194-00-0 046-3-168-00-0 046-3-163-00-0 046-3-226-00-0
045-4-175-00-0 059-1-183-00-0 045-4-227-00-0 059-1-202-00-0
045-4-172-00-0 046-3-171-00-0 046-3-176-00-0 046-3-143-00-0
045-4-195-00-0 046-3-158-00-0 045-4-177-00-0 045-4-240-00-0
045-4-173-00-0 046-3-153-01-0 046-3-165-00-0 045-4-200-00-0
045-4-193-00-0 045-4-208-00-0 046-3-220-00-0 045-4-181-00-0
045-4-192-00-0 045-4-215-01-0 046-3-224-00-0 059-1-191-00-0
046-3-162-00-0 045-4-212-00-0 046-3-218-00-0 059-1-188-00-0
045-4-223-00-0 046-3-159-00-0 045-4-238-00-0
046-3-141-00-0 045-4-178-00-0 059-1-216-00-0
SECTION II. This amendment to the Comprehensive Zoning Maps for Augusta Georgia is subject to the
following stipulations:
That the Comprehensive Zoning Ordinance is amended by adding the following to Section 25-E
(Overlay District)
25-E-7 – This is an Overlay District to be known as “W4” which is located on the western boundary
of the Laney Walker/Bethlehem Neighborhood. It is described as beginning at the intersection of R.
A. Dent Boulevard and Holley Street; thence, south on Holley Street to the intersection of the rear
property lines extended of properties fronting Wrightsboro Road; thence, east on those property
lines to their extended intersection with Augusta Avenue; thence; south on Augusta Avenue to
Poplar Street; thence, west on Poplar Street to Woodson Street; thence north on Woodson Street to
Roulette Lane; thence, west on Roulette Lane to Floyd Street; thence, south on Floyd Street to
Poplar Street; thence, west on Poplar Street to Fifteenth Street; thence, north on Fifteenth Street to
Wrightsboro Road; thence, north on Wrightsboro Road to R. A. Dent Boulevard; thence, north on
R. A. Dent Boulevard to the point of beginning.
045-4-187-00-0
046-3-214-00-0
046-3-228-00-0
046-3-211-00-0
045-4-174-00-0
046-3-167-00-0
059-1-218-00-0
045-4-214-00-0
059-1-203-00-0
058-2-006-00-0
045-4-199-00-0
045-4-197-00-0
059-1-179-00-0
046-3-174-00-0
046-3-160-00-0
Attachment number 1 \nPage 2 of 4
Item # 7
W-4 is an area targeted for redevelopment by the City and the purpose of this Overlay is to promote
mixed uses while maintaining the primarily residential character. Land uses established after the
effective date of this amendment shall be limited to the following:
a) residential, including single family and low density multi-family, provided the
density shall be approved by the Planning Commission,
b) professional offices, including former residences that can be converted into
professional office space,
c) institutional uses, including schools, churches, and other religious institutions,
d) neighborhood retail, including, apparel and accessory stores,
e) florist and gift shops,
f) newsstands and bookstores,
g) beauty and barber shops,
h) furniture and/or home furnishing stores,
i) antique shops,
j) drug stores and pharmacies,
k) sporting goods stores,
l) hobby, toy and game stores,
m) camera and photographic supply shops,
n) tobacco shops,
o) office supplies/print shops,
p) sandwich shops, coffee shops, and sit-down eating establishments,
q) dry cleaners, grocery stores,
r) youth recreational facilities ( i.e. YMCA, skating rinks),
s) movie theaters.
*Permitted uses that are not specified in the above Neighborhood Retail list must be
approved by the Planning Commission
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed.
Done in Open Meeting under the Common Seal thereof this day of , 2012.
APPROVED THIS , 2012.
________________________________
Mayor
ATTEST:
________________________________
This petition was published in the Augusta Chronicle, Thursday, December 15 , 2011, by the Planning
Commission for public hearing on Wednesday, January 4, 2012
Attachment number 1 \nPage 3 of 4
Item # 7
Attachment number 1 \nPage 4 of 4
Item # 7
Commission Meeting Agenda
2/7/2012 5:00 PM
Construction Code Amendments
Department:Planning and Development
Caption:Approve amendments to Augusta-Richmond County Code, Title
7, Chapter 1, Sections 7-1-1 through 7-1-120 so as to update and
improve the Construction Codes and to allow the Augusta,
Georgia Government to obtain permits in a manner similar to
homeowners and contractors.
Background:Augusta, Georgia Government desires to renovate government
buildings and construct new buildings for government use. The
proposed amendments will provide that the Government can
construct new buildings and renovate existing buildings, and have
the work inspected for compliance with the technical codes…The
Department of Community Affairs (DCA) adopts the construction
codes that Augusta, Georgia adopts by reference. The DCA does
not adopt the administrative sections of the codes; therefore local
governments adopt their own administrative sections. The
proposed amendments include updates to Augusta’s regulations
for administering the Construction Codes… The current fee
schedule was approved in 2011. The proposed changes are
corrections that are required due to rounding up numbers and how
our software calculates the number.
Analysis:The approval of the proposed amendments will update and
improve the Construction Codes and allow the August, Georgia
Government to obtain permits in a manner similar to homeowners
and contractors.
Financial Impact:N/A
Alternatives:Do not approve
Recommendation:Approval.
Funds are Available
in the Following Cover Memo
Item # 8
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
ORDIACE O. ___________
A ORDIACE TO AMED, UPDATE, AD IMPROVE THE
AUGUSTA, GEORGIA CODE, TITLE SEVE, CHAPTER OE,
SECTIOS 7-1-1 THROUGH 7-1-120, TO ALLOW THE AUGUST A,
GEORGIA GOVERMET TO OBTAI PERMITS I A MAER
SIMILAR TO HOMEOWERS AD COTRACTORS; TO PROVIDE
FOR A WAIVER OF PERMIT FEES FOR THE AUGUSTA, GEORGIA
GOVERMET; TO REPEAL ALL CODE SECTIOS AD
ORDIACES AD PARTS OF CODE SECTIOS AD ORDIACE S
I COFLICT HEREWITH; TO PROVIDE A EFFECTIVE DATE AD
FOR OTHER PURPOSES.
WHEREAS, The proposed amendments to the Augusta Building Code updates the
terminology to be reflective of the administrative sections of the Georgia
Department of Community Affairs adopted construction codes;
WHEREAS, The Augusta Building Code allows certain permits and certificates of
occupancy to be issued to properly licensed contractors and homeowners in section
7-1-9 but does not specifically address the permit process for the Augusta, Georgia
government and does not provide for a waiver of permit fees for the Augusta,
Georgia government;
WHEREAS, Augusta, Georgia is desirous of allowing qualified Augusta, Georgia
employees to provide construction services and other services requiring a permit
for Augusta, Georgia without the requirement of paying permit fees;
WHEREAS, Augusta, Georgia has a public interest in ensuring that all
construction related work, including work done by the Augusta, Georgia
government, is safe and is properly inspected; and
THE AUGUSTA, GEORGIA COMMISSIO ordains as follows:
SECTIO 1. Sections 7-1-1 through 7-1-120 of AUGUSTA, GA. CODE Title seven,
Chapter one as set forth in the AUGUSTA, GA. CODE, are hereby amended by
Attachment number 1 \nPage 1 of 34
Item # 8
striking these sections in their entirety. New Sections 7-1-1 through 7-1-120 are
hereby inserted to replace the repealed sections as set forth in “Exhibit A” hereto.
SECTIO 2 . This ordinance shall become effective upon its adoption in
accordance with applicable laws.
SECTIO 3 . All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Adopted this ___ day of ___________, 2012.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1 \nPage 2 of 34
Item # 8
CERTIFICATIO
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission
on_________________, 2012 and that such Ordinance have not been modified or
rescinded as of the date hereof and the undersigned further certifies that attached
hereto is a true copy of the Ordinance which was approved and adopted in the
foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Second Reading Waived
Attachment number 1 \nPage 3 of 34
Item # 8
EXHIBIT A
REPLACE WITH:
TITLE 7
BUILDIGS AD COSTRUCTIO
Article 1 In General
Sec. 7-1-1. Scope.
Sec. 7-1-1.1 Appendices
Sec. 7-1-2. Title.
Sec. 7-1-3. Code remedial.
Sec. 7-1-4. Applicability.
Sec. 7-1-5. Alteration or repair of existing building.
Sec. 7-1-6. Change in occupancy of existing building.
Sec. 7-1-7. Reserved.
Sec. 7-1-8. Preferential classification and assessment of landmark historic property.
Sec. 7-1-9. Installation or maintenance by homeowner.
Secs. 7-1-10—7-1-15. Reserved.
Article 2. Structural Standards and Requirements
Sec. 7-1-16. Technical codes—Adopted by reference.
Sec. 7-1-17. Same—Conflicts with chapter provisions.
Sec. 7-1-18. Reserved.
Sec. 7-1-19. Mothballing vacant structures.
Sec. 7-1-19.2. Registration of vacant and abandoned buildings.
Sec. 7-1-19.3. Specific mothballing procedures.
Sec. 7-1-19.4. General mothballing procedures.
Sec. 7-1-19.5. Mothballing—Boarding specifications.
Sec. 7-1-19.6. Completion period.
Sec. 7-1-19.7. Initial compliance inspection.
Sec. 7-1-19.8. Annual compliance inspections.
Sec. 7-1-19.9. Enforcement.
Secs. 7-1-20—7-1-25. Reserved.
Article 3. Planning and Development Department
Sec. 7-1-26. Established.
Sec. 7-1-27. Employee qualifications.
Sec. 7-1-28. Restrictions on employees' business interests.
Sec. 7-1-29. Records and reports.
Sec. 7-1-30. Liability, defense of employees for actions taken in the course of their duties.
Sec. 7-1-31. Powers and duties of Director-Building Official.
Attachment number 1 \nPage 4 of 34
Item # 8
Sec. 7-1-32. Requirements not covered by code.
Sec. 7-1-33. Alternate materials and methods.
Secs. 7-1-34—7-1-45. Reserved.
Article 4. Construction Advisory Board
Sec. 7-1-46. Created.
Sec. 7-1-47. Composition.
Sec. 7-1-48. Duties.
Secs. 7-1-49—7-1-55. Reserved.
Sec. 7-1-56. Appeals proceedings—authorized; filing notice of appeal.
Sec. 7-1-57. Same-decisions.
Secs. 7-1-58-7-1-80. Reserved.
Article 5. Permits, Inspections and Certificates of Occupancy
Sec. 7-1-81. Permit application; exceptions.
Sec. 7-1-82. Drawings and specifications.
Sec. 7-1-83. Site drawings; boundary line survey.
Sec. 7-1-84. Hazardous occupancies.
Sec. 7-1-85. Examination of permit applications and documents; inspection of buildings prior
to permit decisions.
Sec. 7-1-86. Issuing permits.
Sec. 7-1-87. Contractor's responsibilities.
Sec. 7-1-88. Phased Approval / Special permits for foundation pending permit issuance.
Sec. 7-1-89. Conditions of permit.
Sec. 7-1-90. Permit fees.
Sec. 7-1-91. Commencing work without permit prohibited; penalty for violation.
Sec. 7-1-92. Posting building permit card; keeping approved drawings available for inspection
at site required.
Sec. 7-1-93. Reserved (deleted)
Sec. 7-1-94. Inspections.
Sec. 7-1-95. Same—Inspection service.
Sec. 7-1-96. Same—Inspection prior to issuance of certificate of occupancy or completion.
Sec. 7-1-97. Same—Required inspections.
Sec. 7-1-98. Written approval required.
Sec. 7-1-99. Reserved (deleted)
Sec. 7-1-100. Reserved (deleted)
Sec. 7-1-101. Certificates of occupancy.
Sec. 7-1-102. Reserved (deleted)
Sec. 7-1-103. Certificate of completion.
Sec. 7-1-104. Service utilities.
Sec. 7-1-105. Reserved (deleted)
Sec. 7-1-106. Reserved (deleted)
Attachment number 1 \nPage 5 of 34
Item # 8
Secs. 7-1-107—7-1-115. Reserved.
Article 6. Construction Trades Regulation
Sec. 7-1-116. Payment of Occupation Tax, Bond, and Liability Insurance
Sec. 7-1-116-1.Qualifications for Home and Commercial Private Building Inspector
Sec. 7-1-116.2 ---- Sec. 7-1-116.17 Reserved (deleted)
Sec. 7-1-117. Performing building, electrical, plumbing, and HVAC work.
Sec. 7-1-118. Limitations on use of building, electrician, plumber or HVAC certificate to obtain
permit.
Sec. 7-1-119. Exemptions from sections 7-1-117 through 7-1-118.
Sec. 7-1-120. Penalties for violations of sections 7-1-117 through 7-1-118.
Secs. 7-1-121—7-1-130. Reserved.
Chapter 1
BUILDIG AD BUILDIG REGULATIOS
ARTICLE 1 I GEERAL
Sec. 7-1-1. Scope.
The provisions of this Chapter shall govern the administration and enforcement of the
International Building, Gas, Mechanical, Plumbing, Energy Conservation, and Fire Codes, the
International Residential Code, and the National Electric Code, hereinafter referred to as the
technical codes, as are adopted in Article 7 herein.
Sec. 7-1-1.1 Appendices. Provisions in the appendices shall not apply unless specifically
adopted.
Sec. 7-1-2. Title.
The provisions embraced within the following articles and sections shall constitute and be known
and may be cited as The Building Code of Augusta, Georgia, hereinafter referred to as this
building code.
Sec. 7-1-3. Code remedial.
(a) General. The purpose of this code is to establish the minimum requirements to safeguard the
public health, safety and general welfare through structural strength, means of egress facilities,
Attachment number 1 \nPage 6 of 34
Item # 8
stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and
property from fire and other hazards attributed to the built environment and to provide safety to
fire fighters and emergency responders during emergency operations.
(b) Quality control. Quality control of materials and workmanship is not within the purview of
this building code except as it related to the purposes stated herein.
(c) Permitting and inspection. The inspection or permitting of any building, system or plan by
any jurisdiction, under the requirements of this building code, shall not be construed in any court
as a warranty of the physical condition of such building, system or plan or their adequacy. No
jurisdiction nor any employee thereof shall be liable in tort for damages for any defect or
hazardous or illegal condition or inadequacy in such building, system or plan, nor for any failure
of any component of such, which may occur subsequent to such inspection or permitting.
Sec. 7-1-4. Applicability.
(a) Generally. Where, in any specific case, different sections of this building code specify
different materials, methods of construction or other requirements, the most restrictive shall
govern. Where there is a conflict between a general requirement and a specific requirement, the
specific requirement shall be applicable.
(b) Building. The provisions of the International Building Code shall apply to the construction,
alteration, movement, enlargement, replacement, repair, use and occupancy, location,
maintenance, removal and demolition of every building or structure or any appurtenances
connected or attached to such buildings or structures.
(c) Residential. The provisions of the International Residential Code for One- and Two-Family
Dwellings shall apply to the construction, alteration, movement, enlargement, replacement,
repair, use and occupancy, location, removal, and demolition of detached one- and two-family
dwellings and townhouses not more than three stories above grade in height with a separate
means of egress and their accessory structures.
(d) Electrical. The provisions of the ational Electrical Code shall apply to the installation of
electrical systems, including alterations, repairs, replacement, equipment, appliances, fixtures, fit
tings and appurtenances thereto.
(e) Gas. The provisions of the International Gas Code shall apply to the installation of
consumers' gas piping, gas appliances and related accessories as covered in this building code.
These requirements apply to gas piping systems extending from the point of delivery to the inlet
connections of appliances, and the installation and operation of residential and commercial gas
appliances and related accessories.
(f) Mechanical. The provisions of the International Mechanical Code shall apply to the
installation of mechanical systems, including alterations, repairs, replacement, equipment,
appliances, fixtures, fittings and/or appurtenances, including ventilating, heating, cooling, air
conditioning and refrigeration systems, incinerators, and other energy-related systems.
(g) Plumbing. The provisions of the International Plumbing Code shall apply to every plumbing
Attachment number 1 \nPage 7 of 34
Item # 8
installation, including alterations, repairs, replacement, equipment, appliances, fixture, fittings
and appurtenances, and when connected to a water or sewerage system.
(h) Energy Conservation. The provisions of the International Energy Conservation Code shall
regulate the design and construction of buildings for the effective use of energy.
(i) Fire Prevention. The provisions of the International Fire Code shall apply to matters
affecting or relating to structures, processes and premises from the hazard of fire and explosion
arising from the storage, handling or use of structures, materials or devices; from conditions
hazardous to life, property or public welfare in the occupancy of structures or premises; and from
the construction, extension, repair, alteration or removal of fire suppression and alarm systems or
fire hazards in the structure or on the premises from occupancy or operation.
(j) Property Maintenance. The provisions of the International Property Maintenance Code shall
apply to existing structures and premises; equipment and facilities; light, ventilation, space
heating, sanitation, life and fire safety hazards,
(j) Federal or state authority. The provisions of this building code shall not be held to deprive
any federal or state agency, or any applicable governing authority having jurisdiction, of any
power or authority which it had on the effective date of the adoption of this building code or of
any remedy then existing for the enforcement of its orders, nor shall it deprive any individual or
corporation of its legal rights as provided by law.
(k) Appendices. To be enforceable, the appendices included in the technical codes must be
referenced in the code text or specifically included in the adopting ordinance.
(l) Referenced standards. Standards referenced in the technical codes shall be considered an
integral part of the codes without separate adoption. If specific portions of a standard are denoted
by code text, only those portions of the standard shall be enforced. Where code provisions
conflict with a standard, the code provisions shall be enforced. Permissive and advisory
provisions in a standard shall not be construed as mandatory.
Sec. 7-1-5. Alteration or repair of existing building.
Alterations or repairs to existing buildings shall be governed by the Technical codes.
Sec. 7-1-6. Change in occupancy of existing building. If the occupancy of an existing building
is entirely changed, the building shall be made to conform to the requirements of this building
code for the new occupancy. If the occupancy of only a portion of an existing building is
changed and that portion is separated from the remainder of the building, then that portion must
be made to conform pursuant to applicable building codes.
Sec. 7-1-7. Reserved.
Sec. 7-1-8. Preferential classification and assessment of landmark historic property.
Property in Augusta, Georgia, may qualify as landmark historic property and be eligible to
receive the preferential assessment provided for in section (c.1) of O.C.G.A. § 48-5-7.
Attachment number 1 \nPage 8 of 34
Item # 8
Sec. 7-1-9. Installation or maintenance by homeowner.
Nothing in this building code shall prevent a homeowner from doing construction, installing
electrical, mechanical or plumbing systems or maintaining his home within his own property
boundaries, provided such work is done by himself and is used exclusively by him or his family.
Such privilege does not convey the right to violate any of the provisions of this building code,
nor is it construed as exempting any such property owner from obtaining a permit, paying
required fees and requesting inspections.
Secs. 7-1-10—7-1-15. Reserved.
ARTICLE 2. STRUCTURAL STADARDS AD REQUIREMETS
Sec. 7-1-16. Technical codes—Adopted by reference.
The latest edition of the Georgia Mandated codes and Georgia Amendments as promulgated by
the State of Georgia through the Department of Community Affairs shall be enforced by Augusta
Georgia. (Adoption of the codes, appropriate appendices, and amendments by the State of
Georgia are so denoted. Georgia Optional Codes adopted by Augusta Georgia are so denoted.)
http://www.dca.state.ga.us/development/constructioncodes/programs/codeAmendments.asp
Georgia Mandated Codes
Code GA Adopted Amendments and Appendices
International Building Code *
International Plumbing Code *
International Fuel Gas Code *
International Mechanical Code *
National Electrical Code *
International Energy Conservation Code *
International Fire Code *
International Residential Code *
Georgia Optional Codes
International Property Maintenance Code , 2003 Edition
The Planning and Development Department shall be responsible for the administration and
enforcement of the above codes adopted by reference. Any person or persons failing to comply
with the provisions of the above codes in Augusta, Georgia shall be guilty of an offense and
upon trial as a misdemeanor and conviction, shall be punished as provided in section 1-6-1 of
this Code.
Sec. 7-1-17. Same—Conflicts with chapter provisions.
Attachment number 1 \nPage 9 of 34
Item # 8
All provisions in this chapter in conflict with any provisions of the Technical codes referenced in
section 7-1-16 shall govern and control, and the conflicting provisions of the referenced codes
shall be repealed.
Sec. 7-1-18. Reserved.
Editor’s note—Ord. No. 6176, adopted in 1999, repealed § 7-1-18 in its entirety. Formerly, said
section pertained to rigid or thin wall conduit required in certain installations.
Sec. 7-1-19. Mothballing vacant structures.
(a) In lieu of enforcement under other provisions of this Code, the owner(s) of a vacant structure
may elect to close or 'mothball' the structure if the structure is vacant and unfit for human
habitation and occupancy, and it is not dilapidated, unsafe, unsanitary, or in danger of structural
collapse. Mothballing is defined as a method used to protect a vacant structure from weather
damage and vandals while preserving the structure for future use. The goal of mothballing is to
temporarily protect the property to allow the owner to plan the property's future, or acquire funds
for preservation, rehabilitation or restoration. In historic districts, the owner, prior to
mothballing, must obtain a certificate of appropriateness pursuant to Augusta-Richmond County
Code Title 7, Chapter 4, Article 4, Application to Preservation Commission for certificate of
appropriateness.
(b) Prior to mothballing a structure, the property owners will be required to register the vacant
property with the Planning and Development Department. The Planning and Development
Department will issue a mothballing a permit. Within ten (10) days of completion of the
mothballing, the property owner must contact the Planning and Development Department to
schedule an initial compliance inspection. Annually, the property will be inspected for
compliance with the provisions of this Code Section.
Sec. 7-1-19.2 Registration of vacant and abandoned buildings
(a) Owners of vacant buildings, who elect to mothball in lieu of repairing or demolishing the
structure, must register their properties at the Planning and Development department prior to
beginning work. This registration shall be made through a form provided by the department and
shall include a list of a contact person or persons responsible for the maintenance and repair of
the property. This form shall contain the current telephone numbers and addresses of all contact
persons. It is the sole responsibility of the property owner to update this information at the
Planning and Development department.
(b) Mothballing permit. After registration, the owners of vacant buildings must obtain a
mothballing permit from the Planning and Development department. The cost of the mothballing
permit is twenty dollars ($25.00) that includes the compliance inspection. A separate building
permit may be required for building repairs.
(c) Term of permit, one year; option to renew for one year. A mothballing permit shall be valid
for one year next following the date of the registration of the property and may be renewed for
one year next following the first anniversary of the date of the issuance of said permit. The fee
for the renewal term shall be $25.00 and shall be paid when application is made for renewal.
Attachment number 1 \nPage 10 of 34
Item # 8
Sec. 7-1-19.3. Specific mothballing procedures.
The three highest priorities for a mothballed building are:
1) to protect the building from sudden loss, 2) to weatherize and maintain the property to stop
moisture penetration, and 3) to control the humidity levels inside once the building has been
secured.
Sec. 7-1-19.4. General mothballing procedures.
(a) A properly mothballed building will have a watertight roof, secured doors and windows,
repaired or stabilized rot problems, painted wood, repaired masonry, and well maintained
grounds. All trash, debris, garbage should be removed from inside, outside and under the house.
(b) To ensure compliance with this Code section, the property owner, at a minimum, should take
the following actions:
(1) The building's roof should be weather tight. Missing shingles should be replaced,
holes should be repaired. Rolled roofing is acceptable as a temporary repair material; but
if it is used, it must be securely installed.
(2) Windows should be covered on the exterior with high grade plywood cut to fit within
the window opening. Window coverings should be attached with screws to minimize
damage to the window when they are removed. Window coverings should be painted a
flat color — i.e. dark grey or black, or a color that matches the building.
(3) The water should be turned off and the pipes drained. If the building has a functional
sprinkler system, it should remain operational.
(4) All electrical systems not necessary for security, fire prevention, and/or ventilation
should be disconnected.
(5) Exterior walls surfaces shall be free of breaks, holes, loose or missing materials to
prevent deterioration. All exterior surfaces shall be repaired and protected from the
elements including but not limited to porches, decks, balconies and fences. All metal
surfaces subject to rust or corrosion shall be coated to inhibit such rust and corrosion.
Gutters should be cleaned and inspected to verify that they discharge away from the
building. Corrective measures should be taken as necessary.
(6) Potential points for water intrusion, like crawlspace openings and basement windows,
should be blocked and the water diverted away from the building; however, basement and
crawlspace ventilation shall be maintained.
(7) Loose architectural elements like brackets that should be documented, removed, and
stored on site. Securely attached material should not be removed.
(8) Chimneys should be securely blocked with heavy duty wire mesh to prevent animal
intrusion.
(9) The building should be adequately ventilated. Small openings covered with heavy
duty wire mesh at the top of window coverings may be adequate. In humid climates,
forced air ventilation may be necessary.
(10) Vegetation around the building should be pruned back from the walls a minimum of
Attachment number 1 \nPage 11 of 34
Item # 8
twelve (12) inches to allow good airflow. Overhanging dead tree limbs and branches
should be removed. The property grounds shall be maintained at all times (including
bushes, beds, and other vegetation), the grass shall not exceed six (6) inches in height and
the property shall be kept free of trash and debris at all times.
(11) The owner shall establish a monitoring and maintenance schedule for the building.
The schedule, at a minimum, should require that a drive-by inspection be done on a
monthly basis, that a walk around be done every three (3) months, and that the building
be entered and inspected annually.
Sec. 7-1-19.5. Mothballing—Boarding specifications.
The property owner must comply with the following minimum requirements regarding windows,
exterior doors and other openings in exterior walls of vacant structures.
(1) Minimum cleaning and safety requirements:
a. Remove to legal dumpsite all trash debris, garbage from inside, outside and under
house before boarding. (Keep on file copy of all receipts from landfill or their disposal
facility for review.)
b. Correct health and structural hazards inside, outside and under house before boarding.
(2) Minimum window board-up requirements
a. Remove windowpanes if broken. If window panes not broken, lower or raise window
sash to permit installation of carriage bolts described below.
b. Neatly cut a single piece of one-half (1/2) inch high grade exterior plywood that is
sized to fit snugly inside the window opening against the windows stop. Consider
installing two (2) inches × four (4) inches blocking within opening for back of plywood
to rest against snugly.
c. Cut an opening centered and six (6) inches below the top of the plywood and install a
metal soffit vent that covers the opening but allows light to enter the structure once the
plywood has been installed. Use screws to attach the vent to the plywood.
d. Cut at least two two (2) inches × four (4) inches wood support members that are
sixteen (16) inches wider than the window opening.
e. The support members are to be mounted horizontally and flush against the interior
window casing with eight (8) inches extending left and right of the window opening. The
top support should be located within one-fourth (1/4) and one-third (1/3) of the window
opening height from the top of the opening. The bottom support should be located within
one-half (1/2) to one-third (1/3) of the window opening height from the bottom of the
opening.
f. Drill at least two holes in each of the two (2) inches × four (4) inches support members
then drill holes in the plywood that line up with the holes drilled in the support members.
g. Insert a washer over the end of a three-eighths (3/8) inch diameter round, smooth head,
carriage bolt.
Attachment number 1 \nPage 12 of 34
Item # 8
h. Line up each hole in the two (2) inches × four (4) inches support member and the
plywood.
i. At each hole, insert a three-eighths (3/8) inch diameter carriage bolt from exterior to
interior through the plywood, through the window opening and through the two (2)
inches × four (4) inches and plywood toward each other until there is no play.
j. Prime the exterior surface of the plywood.
k. On the exterior, caulk the perimeter edges of the plywood.
l. Paint the exterior surface of the plywood a flat color — i.e. dark grey or black, or a
color that matches the building.
(3) Minimum exterior door board-up requirements.
a. Remove door.
b. Neatly cut a single piece of one-half (1/2) inch high grade exterior plywood that is
sized to fit snugly inside the door opening against the doorstop. Consider installing two
(2) inches × four (4) inches blocking within opening for back of plywood to rest against
snugly.
c. Cut an opening centered and six (6) inches below the top of the plywood and install a
metal soffit vent that covers the opening but allow light to enter the structure once the
plywood has been installed. Use screws to attach the vent to the plywood.
d. Cut a least two two (2) inches times; four (4) inches wood support members that are
sixteen (16) inches wider than the door opening.
e. The support members are to be mounted horizontally and flush against the interior door
casing with eight (8) inches extending left and right of the door opening. The top support
should be located within one-fourth (1/4) and one-third (1/3) of the door opening height
from the top of the opening. The bottom support should be located within one-fourth
(1/4) to one-third (1/3) of the door opening height from the bottom of the opening.
f. Drill at least two (2) holes in each of the two (2) inches × four (4) inches support
member and the plywood. At each hole, insert a three-eighths (3/8) inch diameter
carriage bolt from exterior to interior—through the plywood, through the door opening
and through the two (2) inches × four (4) inches.
g. Insert a washer over the end of a three-eighths (3/8) inch diameter round, smooth head,
carriage.
h. Line up each hole in the two (2) inches × four (4) inches support member and the
plywood. At each hole,insert a three-eighths (3/8) inches diameter carriage bolt—from
exterior to interior—through the door opening and through the two (2) inches × four (4)
inches.
i. Slip a three-eighths (3/8) inch diameter nut and washer over the end of the carriage bolt
inside the structure and securely tighten the nut pulling the two (2) inches × four (4)
inches and plywood toward each other until there is no play.
j. Prime the exterior surface of the plywood.
k. On the exterior, caulk the perimeter edges of the plywood.
Attachment number 1 \nPage 13 of 34
Item # 8
l. Paint the exterior surface of the plywood a flat color—i.e. dark grey or black, or a color
that matches the building.
(4) Crawlspace/basement door, gable vent or other opening.
a. Remove door or vent and install when necessary two (2) inches × four (4) inches
blocking in the opening.
b. Cut a single piece of one-half (1/2) inch high grade exterior plywood that will fit
snugly against the outside edge of the blocking.
c. Screw plywood snugly to blocking using at least one (1) inch screws.
d. Prime the exterior surface of the plywood and caulk the perimeter edges.
e. Paint the exterior surface of the plywood a flat color — i.e. dark grey or black, or a
color that matches the building.
Sec. 7-1-19.6 Completion period
(a) Period of completion. Owners of vacant structures shall have ninety (90) days from date of
issuance of the mothballing a permit to complete mothball the building in compliance with these
provisions.
(b) Extension. The Director of the Planning and Development Department may extend the
completion period up to ninety (90) days based on unusual circumstances and financial
hardships.
Sec. 7-1-19.7 Initial compliance inspection.
(a) Initial compliance inspection. The Planning and Development Department will conduct an
initial mothballing compliance inspection of the building, and shall issue an acceptance
certificate if the property owner has substantially complied with the requirements as set forth in.
(b) on-acceptance . If the owner has not substantially complied with the requirement of this
ordinance, the department shall issue an issue a note of non-acceptance during the initial
compliance inspection, the department shall provide the owner with a copy of the noted deficit
area(s). The building owner will have thirty (30) days from the date of inspection within which
to take corrective action(s) and request another compliance inspection. The owner may be
subject to other enforcement proceedings under this Code if the department notes the structure as
non-acceptance during a follow-up compliance inspection.
Sec. 7-1-19.8 Annual compliance inspections.
To ensure compliance, the Planning and Development Department will conduct annual
inspections of all structures registered under this Code section.
Sec. 7-1-19.9 Enforcement.
The Planning and Development department will be responsible for enforcing compliance with
the mothballing ordinance.
Secs. 7-1-20—7-1-25. Reserved.
ARTICLE 3. PLAIG AD DEVELOPMET DEPARTMET
Attachment number 1 \nPage 14 of 34
Item # 8
Section 7-1-26 Established.
The Planning and Development Department was effectively established by the Augusta, Georgia
Commission in Augusta, Georgia Code Section 8-1-5 herein.
Section 7-1-27 Employee qualifications.
(a) Director-Building Official qualifications. The person in charge of the Planning and
Development Department shall be known as the Director-Building Official. The Director-
Building Official shall have at least ten (10) years‟ experience or equivalent as an architect,
engineer, inspector, contractor, or superintendent of construction, or any combination of these,
five (5) years of which shall have been in responsible charge of work. The Director-Building
Official shall be certified as a building official through a recognized certification program. The
Director-Building Official shall be appointed or hired by the Augusta, Georgia Commission and
shall not be removed from the office except for cause after full opportunity has been given to be
heard on specific charges before the Commission.
Sec. 7-1-28. Restrictions on employees’ business interests.
An office or employee connected with the department, except one whose only connection is as a
member of the board established by this building code, shall not be financially interested in the
furnishing of labor, material, or appliances for the construction, alteration, or maintenance of a
building, structure, service, system, or in the making of plans or specifications therefore, unless
he is the owner of such building. Such officer or employee shall not engage in any work which is
inconsistent with his duties or with the interests of the department.
Section 7-1-29 Records and Reports.
(a) The Director-Building Official shall keep, or caused to be kept, a record of the business of the
department. The records of the department shall be open to public inspection.
(b) The Director-Building Official shall annually submit a report to the Augusta, Georgia
Administrator covering the work of the department during the preceding year. He may
incorporate in said report a summary of the decisions of the Construction Advisory Board during
said year.
Section 7-1-30 Liability, defense of employees for actions taken in the course of their duties.
Any officer or employee, or member of the Construction Advisory Board, charged with the
enforcement of this building code, acting for the governing body in the discharge of his duties,
shall not thereby render himself liable personally; and he is hereby relieved from all personal
liability for any damage that may accrue to persons or property as a result of any act required or
permitted in the discharge of his duties. Any suit brought against any officer or employee or
member because of such act performed by him in the enforcement of any provision of this
building code shall be defended by the Augusta, Georgia attorney until the final termination of
the proceedings.
Section 7-1-31 Powers and duties of Director-Building Official.
(a) The Director-Building Official shall enforce the provisions of this building code, and is
authorized to render interpretations of this building code which are consistent with its spirit and
Attachment number 1 \nPage 15 of 34
Item # 8
purpose. The Director-Building Official‟s power shall include, but not be limited to, the
following:
(1) Right of entry. Whenever necessary to make an inspection to enforce any of the provisions of
this building code, or whenever the Director-Building Official has reasonable cause to believe
that there exists in any building or upon any premises any condition or code violation which
makes such building, structure, premises, electrical, gas, mechanical, or plumbing systems
unsafe, dangerous or hazardous, the building official may enter such building, structure or
premises at all reasonable times to inspect the same or to perform any duty imposed upon the
Director-Building Official by this building code. If such building or premises are occupied, he
shall first present proper credentials and request entry. If such building, structure, or premises are
unoccupied, he shall first make a reasonable effort to locate the owner or other persons having
charge or control of such and request entry. If entry is refused, the building official shall have
recourse to every remedy provided by law to secure entry.
When the Director-Building Official shall have first obtained a proper inspection warrant or
other remedy provided by law to secure entry, no owner or occupant or any other persons having
charge, care or control of any building, structure, or premises shall fail or neglect, after proper
request is made as herein provided, to promptly permit entry therein by the Director-Building
Official, or his designer, for the purpose of inspection and examination pursuant to this building
code.
(2) Inspections. The Director-Building Official may make, or cause to be made, the inspections
required by this building code.
(3) Tests. The Director-Building Official may require tests or test reports as proof of compliance.
Tests, if required, are to be made at the expense of the owner, or his agent, by an approved
testing laboratory or other approved agency. Copies of such test reports or the results of all such
tests shall be kept on file in the office of the Director-Building Official.
(4) Stop work orders. Upon notice from the Planning and Development Department, work on any
building, structure, electrical, gas, mechanical or plumbing system that is being done contrary to
the provisions of this building code or in a dangerous or unsafe manner, shall be immediately
stopped. Such notice shall be in writing and shall be given to the owner of the property, or to his
agent, or to the person doing the work, and shall state the conditions under which work may be
resumed. When an emergency exists, written notice shall not be required to be given to the
Planning and Development Department.
(5) Revocation of permits.
a. The Director-Building Official may revoke a permit or approval, issued under
the provisions of this Chapter, in case there has been any false statement or
misrepresentation as to a material fact in the application or plans on which the permit or
approval was based.
b. The Director-Building Official may revoke a permit upon determination by the
Director-Building Official that the construction, erection, alteration, repair, moving,
demolition, installation, or replacement of the building, structure, electrical, gas,
mechanical or plumbing systems, for which the permit was issued is in violation of, or
not if conformity with, the provisions of this building code.
Section 7-1-32 Requirements not covered by code.
Any requirements necessary for the strength, stability or proper operation of an existing or
proposed building, structure, electrical, gas, mechanical or plumbing system, or for the public
Attachment number 1 \nPage 16 of 34
Item # 8
safety, health and general welfare, not specifically covered by this or the other technical codes,
shall be determined by the Planning and Development Department.
Sec. 7-1-33. Alternate materials and methods.
The provisions of the technical codes are not intended to prevent the use of any material or
method of construction not specifically prescribed by them, provided any such alternate has been
reviewed by the Director-Building Official. The Director-Building Official shall approve any
such alternate, provided the Director-Building Official finds that the alternate for the purpose
intended is at least the equivalent of that prescribed in the technical codes, in quality, strength,
effectiveness, fire resistance, durability and safety. The Director-Building Official shall require
that sufficient evidence or proof by submitted to substantiate any claim made regarding the
alternate.
Secs. 7-1-34—7-1-45. Reserved.
ARTICLE 4. COSTRUCTIO ADVISORY BOARD*
Sec. 7-1-46. Created.
There is hereby created the Augusta-Richmond County Construction Advisory Board which
shall consist of ten (10) members. The Board shall serve in an advisory and mediation capacity
only, and all members shall be appointed by the Augusta-Richmond County Commission and
shall serve at the pleasure thereof.
Sec. 7-1-47. Composition.
The Board shall be composed of the following:
a. One (1) licensed electrical contractor;
b. One (1) master plumber;
c. One (1) licensed HVAC contractor;
d. One (1) commercial contractor;
e. One (1) residential contractor;
f. One (1) architect;
g. One (1) electrical engineer;
h. One (1) consulting engineer;
i. One (1) consumer member-Super District 9; and
j. One (1) consumer member-Super District 10.
k. One (1) Residential-Light Commercial Contractor.
Members, other than the initial members, shall be appointed for terms of four (4) years.
Vacancies shall be filled for an unexpired term in the amount of which the original appointments
are required to be made. Continued absence of any member from regular meetings of the Board
shall, at the discretion of the Commission, render any such member liable to immediate removal
from office. The Augusta, Georgia employee holding the position of Director-Building Official
of the Planning and Development Department shall be responsible for all administrative duties
Attachment number 1 \nPage 17 of 34
Item # 8
and support to the Advisory Board. The Director-Building Official, Building Inspectors,
Planning Commission Director, Utilities Department Director, and Fire Chief, employed by
Augusta, Georgia shall serve in an advisory capacity as non-voting, ex-officio members of the
Advisory Board. At its first meeting of each calendar year, the construction Advisory Board shall
elect one (1) of its members as Chairman and one (1) of its members as Vice-Chairman to serve
during the calendar year and until his/her successor has been elected and qualified for office. The
Chairman shall preside at meetings of the Advisory Board. In the absence of the Chairman, the
Vice Chairman shall preside at meetings. In order to take any action, a quorum of at least a
majority of voting members of the Advisory Board must be present at the duly called meeting. A
vote of a majority of the voting members present at the duly called meeting at which a quorum is
present shall be required to adopt or approve any proposed action by the Board. The
Construction Advisory Board shall meet on the second Thursday in each of the following
months: January, March, May, July, September, and November. Special meetings may be called
by the Chairman, or Vice-Chairman, as he/she deems necessary.
Sec. 7-1-48. Duties.
The Construction Advisory Board shall adopt such reasonable rules and regulations as are
necessary for the conduct of its affairs and shall, when needing legal advice, consult with
Augusta, Georgia Attorney, through the department Director/Building Official. It shall be the
duties of the Construction Advisory Board to:
(a) Serve in an advisory capacity to the Commission on matters pertaining to Construction.
(b) Conduct mediation hearings to resolve differences of opinions in the interpretation of all
construction codes and inspection procedures in force in Augusta, Georgia.
(c) Make recommendations to the Commission concerning unresolved matter in interpretation of
codes and inspection procedures.
(d) The Advisory Board Committee will not make any changes from the standard codes adopted.
If it is felt that any code does not meet Augusta, Georgia’s needs due to unique physical or
climatological conditions, a proposal to modify a code may be submitted to the Commission
through the department Director/Building Official.
(e) Serve as a liaison between the Augusta, Georgia and builders, developers, design
professionals and other disciplines involved in the building and development industries. This
duty includes dissemination of information such as adoption of new building codes and changes
in policies to these groups and the general public.
(f) Appoint a member of the Construction Advisory Committee to serve as an ex-officio member
of the Subdivision Regulations Committee.
Secs. 7-1-49 --- 7-1-55. Reserved.
Sec. 7-1-56. Appeals proceedings—authorized; filing notice of appeal.
(a) Whenever the Director/Building Official shall reject or refuse to approve the mode or manner
of construction proposed to be followed, or materials to be used in the erection or alteration of a
building or structure, or when it is claimed that the provisions of the building code do not apply,
or that an equally good or more desirable form of construction can be employed in any specific
case, or when it is claimed that the true intent and meaning of the building code or any of the
regulations there under have been misconstrued or wrongly interpreted, the owner of such
Attachment number 1 \nPage 18 of 34
Item # 8
building or structure or his duly authorized agent, may appeal from the decision of the
Director/Building Official to the Construction Advisory Board; or when the building owner has
reason to file a claim against the contractor’s bond, the owner of such building or structure or his
duly authorized agent, may petition the Construction Advisory Board through the Building
Official to hear the facts and approve recommending to the Augusta Commission that the
contractor’s bond- in an amount to be determined at the hearing- should be forfeited to the
building owner.
(b) Notice of Appeal shall be in writing and filed within ten (10) days after the decision is
rendered by the Director/Building Official. A fee of fifty dollars ($50.00) shall accompany such
notice of appeal. In case of a building or structure which, in the opinion of the Director/Building
Official, is unsafe or dangerous, the Director/Building Official may, in his order, limit the time
for such appeal to be a shorter period. Appeals hereunder shall be on forms provided by the
Director/Building Official.
Sec. 7-1-57. Same-decisions.
(a) The Advisory Board shall, in every case, reach a decision without unreasonable or
unnecessary delay.
(b) The Advisory Board, when so appealed to and after a hearing, may vary the application of
any provision of this building code to any particular case when, in its opinion, the enforcement
thereof would do manifest injustice and would be contrary to the spirit and purpose of this
building code or public interest, or when, in its opinion, the interpretation of the
Director/Building Official would be modified or reversed. A decision of the
Board to vary the application of any provision of this building code or to modify an order of the
Director/Building Official shall specify in what manner such variation or modification is made,
the conditions upon which it is made, and the reasons therefore.
(c) Every decision of the Advisory Board shall be final, subject, however, to such remedy as any
aggrieved party might have at law or in equity. It shall be in writing and shall indicate the vote
upon the decision. Every decision shall be promptly filed in the office of the Director/Building
Official, and shall be open to public inspection; a copy shall be sent by mail or otherwise to the
applicant.
(d) If a decision of the Advisory Board reverses or modifies a refusal, order, or disallowance of
the Director/Building Official, or varies the application of any provision of the building code, the
Director/Building Official shall immediately take action in accordance with such decision.
Secs. 7-1-58-7-1-80. Reserved.
Attachment number 1 \nPage 19 of 34
Item # 8
ARTICLE 5. PERMITS, ISPECTIOS AD CERTIFICATES OF OCCUPACY
Sec. 7-1-81. Permit application; exceptions.
(a) When required. Any owner, authorized agent, or contractor who desires to construct, enlarge,
alter, repair, move, demolish, or change the occupancy of a building or structure, or to erect,
install, enlarge, alter, repair, remove, convert or replace any electrical, gas, mechanical or
plumbing system, the installation of which is regulated by the technical codes, or to cause any
such work to be done, shall first make application to the Director-Building Official and obtain
the required permit for the work.
(b) Exceptions. Exemptions from permit requirements of this code shall not be deemed to grant
authorization for any work to be done in any manner in violation of the provisions of this code or
any other laws or ordinances of this jurisdiction. Permits shall not be required for the following:
Building:
1. One-story detached accessory structures used as tool and storage sheds, playhouses
and similar uses, provided the floor area does not exceed 120 square feet, and the
structure location complies with required setbacks.
2. Fences installed in compliance with height and location restrictions.
3. Sidewalks and driveways installed on private property in compliance with soil
erosion and storm water management regulations.
4. Painting, papering, tiling, carpeting, cabinets, counter tops, and similar finish work.
5. Swings and other playground equipment accessory to detached one- and two-family
dwellings.
Electrical:
Repairs and maintenance: Minor repair work, including the replacement of lamps or
the connection of approved portable electrical equipment to approved permanently
installed receptacles.
Gas:
1. Portable heating appliance.
2. Replacement of any minor part that does not alter approval of equipment or make
such equipment unsafe.
Mechanical:
1. Portable heating appliance.
2. Portable ventilation equipment.
3. Portable cooling unit.
4. Steam, hot or chilled water piping within any heating or cooling equipment regulated
by the code.
5. Replacement of any part that does not alter its approval or make it unsafe.
6. Portable evaporative cooler.
Attachment number 1 \nPage 20 of 34
Item # 8
7. Self-contained refrigeration system containing 10 pounds (5kg) or less of refrigerant
and actuated by motors of 1 horsepower (746 W) or less.
Plumbing:
1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided however,
that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes
defective and it becomes necessary to remove and replace the same with new
material, such work shall be considered as new work and a permit shall be obtained
and inspection made as provided in this code.
2. The clearing of stoppages or the repairing or leaks in pipes, valves or fixtures and the
removal and reinstallation of water closets, provided such repairs do not involve or
require the replacement or rearrangement of valves, pipes or fixtures.
(c) Emergency Repairs. Where equipment replacements and repairs must be performed in
emergency situations, the permit application shall be submitted within the next working business
day to the building official.
(d) Repairs. Application or notice to the building official is not required for ordinary repairs to
structures, replacement of lamps or the connection or approved portable electrical equipment to
approved permanently installed receptacles. Such repairs shall not include the cutting away of
any wall, partition or portion thereof, the removal or cutting or any structural beam or load-
bearing support, or the removal or change or any required means of egress, or rearrangement of
parts of a structure affecting the egress requirements; nor shall ordinary repairs include addition
to, alteration of, replacement or relocation of any standpipe, water supply, sewer, drainage, drain
leader, gas, soil, waste, vent, or similar piping, electric or mechanical or other work affecting
public health or general safety.
(e) Public service agencies. A permit shall not be required for the installation, alteration or repair
of generation, transmission, distribution or metering or other related equipment that is under the
ownership and control of public service agencies by established right.
(f) Temporary structures. A special building permit for a limited time shall be obtained before
the erection of temporary structures such as construction sheds, seats, canopies, tents and fences
used in construction work or for temporary purposes such as reviewing stands. Such structures
shall be completely removed upon the expiration of the time limit stated in the permit.
(g) Work authorized. A building, electrical, gas, mechanical or plumbing permit shall carry with
it the right to construct or install the work, provided the same are shown on the drawings and set
forth in the specifications filed with the application for the permit. Where these are not shown on
the drawings and covered by the specifications submitted with the application, separate permits
shall be required.
(h) Minor repairs. Ordinary minor repairs may be made with the approval of the building official
without a permit, provided that such repairs shall not violate any of the provisions of the
technical codes.
(i) Information required. Each application for a permit, with the required fee, shall be filed with
the Planning and Development Department on a form furnished for that purpose and shall
Attachment number 1 \nPage 21 of 34
Item # 8
contain a general description of the proposed work and its location. The application shall be
signed by the owner, or his authorized agent. The building permit application shall indicate the
proposed occupancy of all parts of the building and of that portion of the site or lot, if any, not
covered by the building or structure and shall contain such other information as may be required
by the license and inspection department.
(j) Time limitations. An application for a permit for any proposed work shall be deemed to have
been abandoned six (6) months after the date of filing for the permit, unless before then a permit
has been issued. One or more extensions of time for periods of not more than ninety (90) days
each may be allowed by the Director-Building Official for the application, provided the
extension is requested in writing and justifiable cause is demonstrated.
(k) Issuance to contractors only. No permit, except for homeowners as provided for in section 7-
1-9 and to Augusta, Georgia as provided for in section 7-1-81(i), shall be issued to anyone other
than a properly licensed contractor under the laws of the State of Georgia and the ordinances of
Augusta, Georgia.
(l) Augusta, Georgia. Nothing in this building code shall prevent Augusta, Georgia from
building, installing electrical, mechanical or plumbing systems or maintaining property owned
by Augusta, Georgia. Such privilege does not convey the right to violate any of the provisions of
this building code, nor is it construed as exempting Augusta, Georgia from obtaining a permit
and requesting inspections.
(m) Suspension or revocation. The building official is authorized to suspend or revoke a permit
issued under the provisions of this code whenever the permit is issued in error or on the basis of
incorrect, inaccurate or incomplete information, or in violation of any ordinance or regulation or
any of the provisions of this code.
(n) Placement of permit. The building permit or copy shall be kept on the site of the work until
the completion of the project.
Sec. 7-1-82. Drawings and specifications.
(a) Requirements. When required by the Director-Building Official, two (2) or more copies of
specifications, and of drawings drawn to scale with sufficient clarity and detail to indicate the
nature and character of the work, shall accompany every application. Such drawings and
specifications shall contain information, in the form of notes or otherwise, as to the quality of
materials, where quality is essential to conformity with this building code. Such information
shall be specific, and this building code shall not be cited as a whole or in part, nor shall the term
legal or its equivalent be used, as a substitute for specific information. All information, drawings,
specifications and accompanying data shall bear the name and signature of the person
responsible for the design. Where special conditions exist, the building official is authorized to
require additional construction documents to be prepared by a registered design professional.
Exception: The building official is authorized to waive the submission of construction
documents and other data not required to be prepared by a registered design professional
Attachment number 1 \nPage 22 of 34
Item # 8
if it is found that the nature of the work applied for is such that review of construction
documents is not necessary to obtain compliance with this code.
(b) Additional data. The Director-Building Official may require details, computations, stress
diagrams, and other data necessary to describe the construction and basis of calculations.
(c) Design professionals. All drawings, specifications, and accompanying data shall bear the
name and address of the designer. In the case of buildings or structures of Group E-Educational,
Group I-Institutional and Group A-Assembly occupancy, and all buildings or structures three (3)
stories or more in height or five thousand (5,000) square feet in area, except one and two-family
dwellings, such designer shall be an architect or engineer legally registered under the laws of this
state regulating the practice of architecture or engineering and shall affix his official seal to said
drawings, specifications and accompanying data.
(d) Structural and fire resistance integrity. Plans for all buildings shall indicate how required
structural and fire-resistive integrity will be maintained where a penetration of a required fire
resistive wall, floor or partition will be made for electrical, gas, mechanical, plumbing and
communication conduits, pipes and systems and also indicate in sufficient detail how the fire
integrity will be maintained where required fire resistive floors intersect the exterior walls.
(e) Means of egress. The construction documents shall show in sufficient detail the location,
construction, size and character of all portions of the means of egress in compliance with the
provisions of this code.
(f) Exterior wall envelope. Construction documents for all buildings shall describe the exterior
wall envelope in sufficient detail to determine compliance with this code. The construction
documents shall provide details of the exterior wall envelope as required, including flashing,
intersections with dissimilar materials, corners, end details, control joints, intersections at roof,
eaves or parapets, means of drainage, water-resistive membrane and details around openings.
The construction documents shall include manufacturer’s installation instructions that
provide supporting documentation that the proposed penetration and opening details described in
the construction documents maintain the weather resistance of the exterior wall envelope. The
supporting documentation shall fully describe the exterior wall system which was tested, where
applicable, as well as the test procedure used.
Sec. 7-1-83. Site drawings; boundary line survey.
The Director-Building Official shall require drawings showing the location of the proposed
building or structure and of every existing building or structure on the site or lot. He may also
require a boundary line survey, if necessary, prepared by a qualified surveyor.
Sec. 7-1-84. Hazardous occupancies.
The Director-Building Official may require the following:
(a) General site plan. A general site plan drawn at a legible scale which shall include, but not be
limited to, the location of all buildings, exterior storage facilities, permanent access ways,
Attachment number 1 \nPage 23 of 34
Item # 8
evacuation routes, parking lots, internal roads, chemical loading areas, equipment cleaning areas,
storm and sanitary sewer accesses, emergency
equipment and adjacent property uses. The exterior storage areas shall be identified with the
hazard classes and the maximum quantities per hazard class of hazardous materials stored.
(b) Building floor plan. A building floor plan drawn to a legible scale which shall include, but
not be limited to, all hazardous materials storage facilities within the building and shall indicate
rooms, doorways, corridors, exits, fire rates assemblies with their hourly rating, location of liquid
tight rooms, and evacuation routes. Each hazardous materials storage facility shall be identified
on the plan with the hazard classes and quantity range per hazard class of the hazardous materials
stored.
Sec. 7-1-85. Examination of permit applications and documents; inspection of buildings
prior to permit decisions.
(a) Review. The Director-Building Official shall examine, or cause to be examined, each
application for permit and the accompanying documents, consisting of drawings, specifications,
computations and additional data and shall ascertain by such examinations whether the
construction indicated and described is in accordance with the requirements of the technical
codes and all other pertinent laws or ordinances.
(b) Affidavits. The Director-Building Official may accept a sworn affidavit from a registered
architect or engineer stating that the plans submitted conform to the technical codes. For
buildings and structures, the affidavit shall state that the plans conform to the laws as to egress,
type of construction and general arrangement and, if accompanied by drawings, show the
structural design and that the plans and design conform to the requirements of the technical
codes as to strength, stresses, strains, loads and stability. The Director-Building Official may
without any examination or inspection accept such affidavit, provided the architect or engineer
who made such affidavit agrees to submit to the Director-Building Official copies of inspection
reports as inspections are performed and upon completion of the structure, electrical, gas,
mechanical, or plumbing systems a certification that the structure, electrical, gas, mechanical or
plumbing system has been erected in accordance with the requirements of the technical codes.
Where the Director-Building Official relies upon such affidavit, the architect or engineer shall
assume full responsibility for the compliance with all provisions of the technical codes and other
pertinent laws or ordinances.
(c) Before issuing a permit, the Director-Building Official may examine, or cause to be
examined, any building, electrical, gas, mechanical, or plumbing systems for which an
application has been received for permit to enlarge, alter, repair, move, demolish or change the
occupancy.
Sec. 7-1-86. Issuing Permits.
(a) Action on permits. The Director-Building Official shall act upon an application for a permit
with plans as filed, or as amended, without unreasonable or unnecessary delay. If the Director-
Building Official is satisfied that the work described in an application for permit and the
Attachment number 1 \nPage 24 of 34
Item # 8
documents filed therewith conform to the requirements of the technical codes and other pertinent
laws and ordinances, he shall issue a permit therefore to the applicant.
(b) Refusal to issue permit. If the application for a permit and the accompanying documents
describing the work do not conform to the requirements of the technical codes or other pertinent
laws or ordinances, the Director-Building Official shall not issue a permit, but shall return the
documents to the applicant with his refusal to issue such permit. Such refusal shall, when
requested, be in writing and shall contain the reasons therefore.
(c) Public right of way. A permit shall not be given by the Director-Building Official for the
construction of any building, or for the alteration of any building where said building is to be
changed and said change will affect the exterior walls, bays, balconies, or other appendages or
projections fronting on any street, alley or public lane, or for the placing on any lot or premises
of lot or premises, unless the applicant has made application at the office of the Director of
Planning and Development for the lines of the public street on which he proposes to build, erect
or locate said building; and it shall be the duty of the Director-Building Official to see that the
street lines are not encroached upon except as provided in chapter 3 hereof.
Sec. 7-1-87. Contractor's responsibilities.
It shall be the duty of every contractor who shall make contracts for the installation or repairs of
building, structure, electrical, gas, mechanical or plumbing systems, for which a permit is
required, to comply with state and/or local rules and regulations concerning licensing which the
applicable governing authority may have adopted.
Sec. 7-1-88. Phased approval - Special permits for foundation pending permit issuance.
The building official is authorized to issue a permit for the construction of foundations or any
other part of a building or structure before the construction documents for the whole building or
structure have been submitted, provided that adequate information and detailed statements have
been filed complying with pertinent requirements of this code. The holder of such permit for the
foundation or other parts of a building or structure shall proceed at the holder’s own risk with the
building operation and without assurance that a permit for the entire structure will be granted.
Sec. 7-1-89. Conditions of permit.
(a) Permit intent. A permit issued shall be construed to be a license to proceed with the work and
shall not be construed as authority to violate, cancel, alter, or set aside any of the provisions of
the technical codes, nor shall such issuance of a permit prevent the Director-Building Official
from thereafter requiring a correction of errors in plans or in construction, or of violations of this
building code. Every permit issued shall become invalid unless the work authorized by such
permit is commenced within six (6) months after its issuance, or if the work authorized by such
permit is suspended or abandoned for a period of six (6) months after the time the work is
commenced; provided that, for cause, one (1) or more extensions of time, for periods not
exceeding ninety (90) days each, may be allowed. The extension shall be requested in writing
and justifiable cause demonstrated. Extensions shall be granted in writing by the Director-
Building Official.
Attachment number 1 \nPage 25 of 34
Item # 8
(b) Permit issued on basis of affidavit. Whenever a permit is issued in reliance upon an affidavit
or whenever the work to be covered by a permit involves installation under conditions which, in
the opinion of the Director-Building Official, are hazardous or complex, the Director-Building
Official shall require that the architect or engineer who signed the affidavit or prepared the
drawings or computations shall supervise the work. In addition, they shall be responsible for
conformity with the permit, provide copies of inspection reports as inspection are performed, and
upon completion make and file with the building official written affidavit that the work has been
done in conformity with the reviewed plans and with the structural provisions of the technical
codes. In the event such architect or engineer is not available, the owner shall employ in his stead
a competent person or agency whose qualifications are reviewed by the Director-Building
Official.
Sec. 7-1-90. Permit fees.
(a) When due and payable. A permit shall not be issued until the fees prescribed in this section
shall have been paid, nor shall an amendment to permit be approved until the additional fee, if
any, due to an increase in the estimated cost of the building, structure, electrical, plumbing,
mechanical or gas systems, shall have been paid.
(b) Accounting of fees. The Director-Building Official shall keep a permanent and accurate
accounting of all permit fees and other monies collected, the names of all persons upon whose
account the same was paid, along with the date and amount thereof.
(c) Amount-fee schedule. On all buildings, structures, electrical, plumbing, mechanical and gas
systems or alterations requiring a permit, a fee for each permit shall be paid as required in
subsection (a) of this section at the time of filing application, in accordance with the following
schedule:
(1) Residential.
a. Single-Family Fee Schedule.
Building, per square foot under roof $.06
Electrical, per house $50.00
Mechanical, per house $50.00
Plumbing, per house $50.00
Fireplace, each $8.00
Inspection fee, per house on crawl space $238.00
(14 inspections at $17.00 each)
Inspection fee, per house on slab $255.00
(15 inspections at $17.00 each)
b. Single-Family Attached (townhouses). Where lot is sold with house, fees shall be the
same as for single-family.
c. Apartment and condominium dwelling unit permit fees. The permit fee will be based
on the construction cost using fee schedule.
Attachment number 1 \nPage 26 of 34
Item # 8
d. Seventeen dollars ($17.00) for each required inspection per dwelling unit.
e. All repairs, additions, alterations will be based on cost of labor and materials, using
fee schedule, plus seventeen dollars ($17.00) for each required inspection.
f. All inspections requested on the weekend and after normal business hours will be at a
cost of one-hundred dollars ($100.00) per inspection.
(2) Commercial, industrial, multifamily, and public building, having total valuation.
($500.00 and less: no fee unless inspection required.)
$1.00 to $6,250.00 $50.00 flat fee, plus $17.00 fee for each inspection
shall be charged.
$6,251.00 to $15,000.00 $50.00 for the first $6,250.00 plus $4.20 for each
additional thousand or fraction thereof, to and
including $15,000.00.
$15,001.00 to $50,000.00 $87.80 for the first $15,000.00 plus $4.20 for each
additional thousand or fraction thereof, to and
including $50,000.00.
$50,001.00 to $100,000.00 $234.80 for the first $50,000.00 plus $3.15 for each
additional thousand or fraction thereof, to and
including $100,000.00.
$100,001.00 to $500,000.00 $392.30 for the first $100,000.00 plus $2.10 for
each additional thousand or fraction thereof to and
including $500,000.00.
$500,001.00 and up. $1,232.30 for the first $500,000.00 plus $1.05 for
each additional thousand or fraction thereof.
(3) Moving of buildings or structures; for the moving of any building or structure, the fee
shall be sixty-seven ($67).
(4) Demolition of buildings or structures; for the demolition of any building or structure, the
fee shall be fifty dollars ($50.00) per building, plus a seventeen dollar ($17.00) inspection
fee.
Attachment number 1 \nPage 27 of 34
Item # 8
(5) All subcontractors and contractors for electrical, mechanical, plumbing, low voltage and
sprinklers (building and grounds) will be required to purchase their own permits based on
the fee schedule provided in paragraph (2) of this sub-section.
(6) All commercial repairs will be based on the cost or contract using the fee schedule in
paragraph (2) of this sub-section for building, electrical, mechanical, plumbing, low-
voltage and sprinkler system contractors.
(7) Electrical permits for new (location) mobile homes shall be fifty dollars ($50.00) plus a
seventeen dollar ($17.00) inspection fee and permits for electrical repairs to mobile
homes shall be fifty dollars ($50.00) plus a seventeen dollar ($17.00) inspection fee.
(8) Re-Inspection; if it is necessary to make a re-inspection for a required building, electrical,
mechanical or plumbing inspection because of improper work, the contractor responsible
shall pay a re-inspection fee of twenty-five dollars ($25.00) for each re-inspection.
(9) Mothballing Permits: flat fee of twenty-five dollars ($25.00).
(d) Same—Permit valuation. Permit valuations shall include total cost, such as plumbing,
electrical, mechanical equipment and other systems, including materials and labor. If, in the
opinion of the Director-Building Official, the valuation of building, alteration, structure,
electrical, gas, mechanical or plumbing systems appears to be underestimated on the application,
the permit shall be denied unless the applicant can show detailed estimated cost to meet the
approval of the Director-Building Official.
(e) Plan review fees. The fee for reviewing all plans, including Building, Electrical, Plumbing
and Mechanical shall be sixty-six percent (66%) of the permit amount. One and two-family
dwellings are exempt from plan review fees.
(f) Augusta, Georgia. Notwithstanding any other provisions as provide in this building code,
Augusta, Georgia shall not be required to pay any permit, inspection or review fees.
(g) Refunds. The building official is authorized to establish a refund policy.
Sec. 7-1-91. Commencing work without permit prohibited; penalty for violation.
A person, firm or corporation who commences any work on a building, structure, electrical, gas,
mechanical or plumbing system, or who causes the same to be done, before obtaining the
necessary permits, shall be subject to a five hundred dollar ($500.00) penalty for the first offense
and a one thousand dollar ($1,000.00) penalty for the second offense and each offense occurring
thereafter.
Sec. 7-1-92. Posting building permit card; keeping approved drawings available for
inspection at site required.
(a) Work requiring a building permit shall not be commenced until the permit holder or his agent
shall have posted the building permit card in a conspicuous place on the front of the premises.
The permit shall be protected from the weather and located in such position as to permit the
Attachment number 1 \nPage 28 of 34
Item # 8
Director-Building Official or his authorized representative to conveniently make the required
entries thereon. This permit card shall be maintained in such position by the permit holder until
the certificate of occupancy or completion has been issued by the Director-Building Official.
(b) When the Director-Building Official issues a permit, he shall endorse, in writing or by stamp,
both sets of plans Reviewed for Code Compliance. One set of drawings so reviewed shall be
retained by the building official and the other set shall be returned to the applicant. The permit
drawings shall be kept at the site of work and shall be open to inspection by the Director-
Building Official or his authorized representative.
Sec. 7-1-93. Deleted
Sec. 7-1-94. Inspections.
(a) Existing building inspections. The Director-Building Official shall inspect all buildings,
structures, electrical, gas, mechanical and plumbing systems, from time to time, during and upon
completion of the work for which a permit was issued. He shall make a record of every such
examination and inspection and of all violations of the technical codes.
(b) Manufacturers and fabricators. When deemed necessary by the Director-Building Official,
he shall make, or cause to be made, an inspection of materials or assemblies at the point of
manufacture or fabrication. He shall make a record of every such examination and inspection and
of all violations of the technical codes.
Sec. 7-1-95. Same—Inspection service.
The Director-Building Official may make, or cause to be made, the inspections required by
section 7-1-94. He may accept reports of inspectors of recognized inspection services, provided
that after investigation he is satisfied as to their qualifications and reliability. A certificate called
for by any provision of the technical codes shall not be based on such reports unless the same are
in writing and certified by a responsible officer of such service.
Sec. 7-1-96. Same—Inspection prior to issuance of certificate of occupancy or completion.
The Director-Building Official shall inspect or cause to be inspected at various intervals all
construction or work for which a permit is required, and a final inspection shall be made of every
building, structure, electrical, gas, mechanical or plumbing system upon completion, prior to the
issuance of the certificate of occupancy or
completion.
Sec. 7-1-97. Same—Required inspections.
The Director-Building Official, upon notification from the permit holder or his agent, shall make
the following inspections of buildings and such other inspections as may be necessary, and shall
either approve that portion of the construction or shall notify the permit holder or his agent of
any violations which must be corrected in order
Attachment number 1 \nPage 29 of 34
Item # 8
to comply with the technical codes:
Required Inspections- Special Conditions
1. Rebar electrical grounding: do not place concrete until inspection is approved.
2. Footing: Setback – string line required detailing property line. Do not place
concrete until inspections are approved.
3. Foundation (masonry): do not install floor system until inspections are
approved.
4. Plumbing slab: 10’ head pressure or 5 psi required. Do not cover piping until
inspections are approved.
5. Monolithic slab (turndown): string line required detailing property line. Do not
place concrete until inspections are approved.
6. Concrete slab: do not place concrete until inspections are approved.
7. Sewer line: do not cover until inspections are approved.
8. Rough framing, electrical, mechanical, and plumbing: do not cover until all
inspections are approved.
9. Pre-power: electrical service released conditionally for testing and start up.
10. Final building, electrical, mechanical, and plumbing: do no occupy until all
inspections are approved.
Sec. 7-1-98. Written approval required.
Work shall not be done on any part of a building, structure, electrical, gas, mechanical or
plumbing system beyond the point indicated in each successive inspection without first obtaining
the written approval of the inspector. Such written approval shall be given only after an
inspection has been made of each successive step in the construction or installation as indicated
by each of the foregoing inspections.
Sec. 7-1-99. Deleted
Sec. 7-1-100. Deleted
Sec. 7-1-101. Certificates of occupancy.
(a) Building occupancy. A new building shall not be occupied or a change be made in occupancy
or the nature or the use of a building or part of a building until after the Director-Building
Official shall have issued a certificate of occupancy therefore. Said certificate shall not be issued
until all required electrical, gas, mechanical, plumbing and fire protection systems have been
inspected for compliance with the technical codes, and other applicable laws and ordinances,
payment of all fees, and approved by the Director-Building Official.
(b) Temporary/partial certificates of occupancy.
A temporary/partial certificate of occupancy may be issued for a portion or portions of a building
which may safely be occupied prior to final completion of the building.
Attachment number 1 \nPage 30 of 34
Item # 8
Sec. 7-1-102. Deleted
Sec. 7-1-103. Certificate of completion.
Upon satisfactory completion of a building, structure, electrical, gas, mechanical or plumbing
system, a certificate of completion may be issued. This certificate is proof that a structure or
system is complete and for certain types of permits is approved for use and may be connected to
a utility system. This certificate does not grant authority to occupy or connect a building, such as
a shell building, prior to the issuance of a certificate of
occupancy.
Sec. 7-1-104. Service utilities.
(a) Connection of service utilities. No person shall make connections from a utility, source of
energy, fuel or power to any building or system which is regulated by the technical codes for
which a permit is required, until approved by the Director-Building Official and a certificate of
occupancy or completion issued.
(b) Temporary connection. The Director-Building Official may authorize the temporary
connection of a building or system to the utility source of energy, fuel or power for the purpose
of testing building service systems or for use under a temporary certificate of occupancy.
(c) Authority to disconnect service utilities. The Director-Building Official shall have the
authority to authorize disconnection of utility service to the building, structure or system
regulated by the technical codes, in case of emergency where necessary to eliminate an
immediate hazard to life or property. The Director-Building Official shall notify the serving
utility, and whenever possible the owner and occupant of the building, structure or
service system, of the decision to disconnect prior to taking such action. If not notified prior to
disconnecting, the owner or occupant of the building, structure or service system shall be notified
in writing, as soon as practical thereafter.
Sec. 7-1-105. Deleted
Sec. 7-1-106. Deleted
The Director-Building Official may require tests or test reports as proof of compliance. Required
tests are to be made at the expense of the owner, or his agent, by an approved testing laboratory
or other approved agency.
Secs. 7-1-107—7-1-115. Reserved.
Attachment number 1 \nPage 31 of 34
Item # 8
ARTICLE 6. COSTRUCTIO TRADES REGULATIO
Sec. 7-1-116. PAYMET OF OCCUPATIO TAX, BOD AD L IABILITY
ISURACE REQUIRED.
It shall be the duty of every builder (residential, residential-light commercial, and general
contractor), specialty contractor, plumber, electrician, and HVAC contractor who shall make
contracts for the erection or construction or repair of buildings or installation of building
components, or who shall make contracts for the installation or construction or repair of
electrical, plumbing, or HVAC systems, for which a permit is required, and every contractor or
builder, specialty contractor, plumber, electrician, or HVAC contractor making such contracts
and subletting the same, or any part thereof, to do the following:
(a) Obtain a business tax certificate in accordance with Title 2, Chapter 2 of the Augusta-
Richmond County Code; or if a business tax certificate or business license has been
obtained elsewhere in the State of Georgia and is current and valid, present a copy of
said business tax certificate or license to the Planning and Development Department.
(b) Execute and deposit in the Planning and Development Department a bond in the sum
of fifteen thousand dollars ($15,000) for Georgia State licensed Residential
contractors; a bond in the sum of twenty thousand dollars ($20,000) for Georgia State
licensed Residential-Light Commercial contractors, and General contractors; a bond
in the sum of fifteen thousand dollars ($15,000) for Georgia State licensed electrical,
plumbing and HVAC contractors doing residential work; a bond in the sum of twenty
thousand dollars ($20,000) for Georgia State licensed electrical, plumbing and HVAC
contractors doing commercial work; and a bond in the sum of five thousand dollars
($5,000) for Specialty contractors; such bond to be conditioned that all work
performed by the contractor or under his supervision shall be performed in
accordance with the provisions of this building code and that he shall pay all fees and
penalties properly imposed upon him for violations of the provisions of this building
code.
(c) Place on file in the license and inspection department office a certificate of insurance
for public liability and property damage for an amount not less than fifty thousand
dollars ($50,000.00) for each person and one hundred thousand dollars ($100,000.00)
for each occurrence. It shall be the responsibility of the contractor to notify the
Planning and Development Department immediately upon cancellation of or change
in public liability and property damage insurance.
(d) Place on file a copy of the Georgia State license for builders (residential, residential-
light commercial, or general contractor), electricians, plumbers, and mechanical
contractors who will be purchasing permits as either a sole proprietor or as an agent.
Sec. 7-1-116-1. Qualifications for home and commercial private building inspectors.
(1) Present proof of current certification by the American Society of Home Inspectors, or any
other national certifying agency for building inspectors that is approved for this purpose by the
Building Official, as a private building inspector for residential and commercial structures.
(2) Obtain a business tax certificate in accordance with Title 2, Chapter 2 of the Augusta-
Richmond County Code; or if a business tax certificate or business license has been obtained
Attachment number 1 \nPage 32 of 34
Item # 8
elsewhere in the State of Georgia and is current and valid, present a copy of said business tax
certificate or license to the Planning and Development Department.
Sec. 7-1-116-2 through Sec. 7-1-116-17. Deleted
Sec. 7-1-117. Performing building, electrical, plumbing, and HVAC work.
Building (Residential, Residential-Light Commercial, and General Contractor), Electrical,
Plumbing, and HVAC contractors required to employ State certified personnel. Before being
licensed to perform building, electrical, plumbing, and HVAC contracting and construction in
Augusta-Richmond County, each person, firm or corporation desiring such license shall have a
person regularly employed who has been certified by the Georgia State Construction Industry
Board (O.C.G.A. Title 43).
Sec. 7-1-118. Limitations on use of building, electrician, plumber, or HVAC certificate to
obtain permit.
(a) No person holding State certification as builder, electrician, plumber or HVAC contractor
shall allow his certification to be used, directly or indirectly, for the purpose of obtaining a
permit, business license, or to perform work unless said person is employed by the firm applying
for the permit, business license or performing said work.
(b) Any person or persons found guilty of using another person's State certification for the
purpose of obtaining a permit or doing work under a certificate other than his own may be
reported to the Georgia State Construction Industry Licensing Board and subject to penalty as
prescribed in section 7-1-120.
Sec. 7-1-119. Exemptions from sections 7-1-117 through 7-1-118.
(a) Owner performing building, electrical, plumbing, or HVAC work at his residence. Nothing
contained herein shall prevent or prohibit an owner from doing building, electrical, plumbing, or
HVAC work in a dwelling in which he resides; provided, however, such owner shall pay
required permit fees and shall make such installations as required by this building code for safety
purposes and provided, however, such person does not employ another to do said work unless
that person holds appropriate State certifications for the type work he will be performing, and
said person holds a current business tax certificate.
(b) Industry maintenance department. Any manufacturing industry employing fifty (50) or more
workers and operating its own maintenance department shall be exempt from the provisions of
this article, except that the installations shall be in compliance with the standards provided by the
applicable code.
(c) Augusta, Georgia. Nothing contained herein shall prevent or prohibit Augusta, Georgia from
having its employees do building, electrical work, plumbing work (or other work requiring a
permit) for Augusta, Georgia; provided, however, that Augusta, Georgia shall be required to
Attachment number 1 \nPage 33 of 34
Item # 8
obtain a permit and make such installations as required by this building code for safety purposes
and the installations shall be in compliance with the standards provided by the applicable code.
Sec. 7-1-120. Penalties for violations of sections 7-1-117 through 7-1-118.
(a) Any violation of any of the provisions, sections or subsections of sections 7-1-117 through 7-
1-118, shall be tried as a misdemeanor and punished as provided in section 1-6-1 of this Code.
The inspector shall have the authority to issue or cause to be issued a subpoena to the person
violating said sections to appear in the appointed court for a hearing.
(b) In addition to (a) of this section, any person, firm or corporation who violates 7-1-117
through 7-1-118 will be reported to the State Construction Industry License Board for further
punitive action as provided for in O.C.G.A. (Title 43).
(c) Any person, firm or corporation who shall continue to violate sections 7-1-117 through 7-
1118, may be presented to the Augusta Commission for consideration to deny, revoke, or
suspend the business tax certificate as provided for in Section 2-1-38.
Attachment number 1 \nPage 34 of 34
Item # 8
(DRAFT 1/12/12)
TITLE 7
BUILDIGS AD COSTRUCTIO
Article 1 In General
Sec. 7-1-1. Scope.
Sec. 7-1-1.1 Appendices
Sec. 7-1-2. Title.
Sec. 7-1-3. Code remedial.
Sec. 7-1-4. Applicability.
Sec. 7-1-5. Alteration or repair of existing building.
Sec. 7-1-6. Change in occupancy of existing building.
Sec. 7-1-7. Reserved.
Sec. 7-1-8. Preferential classification and assessment of landmark historic property.
Sec. 7-1-9. Installation or maintenance by homeowner.
Secs. 7-1-10—7-1-15. Reserved.
Article 2. Structural Standards and Requirements
Sec. 7-1-16. Technical codes—Adopted by reference.
Sec. 7-1-17. Same—Conflicts with chapter provisions.
Sec. 7-1-18. Reserved.
Sec. 7-1-19. Mothballing vacant structures.
Sec. 7-1-19.2. Registration of vacant and abandoned buildings.
Sec. 7-1-19.3. Specific mothballing procedures.
Sec. 7-1-19.4. General mothballing procedures.
Sec. 7-1-19.5. Mothballing—Boarding specifications.
Sec. 7-1-19.6. Completion period.
Sec. 7-1-19.7. Initial compliance inspection.
Sec. 7-1-19.8. Annual compliance inspections.
Sec. 7-1-19.9. Enforcement.
Secs. 7-1-20—7-1-25. Reserved.
Article 3. Planning and Development Department
Sec. 7-1-26. Established.
Sec. 7-1-27. Employee qualifications.
Sec. 7-1-28. Restrictions on employees' business interests.
Sec. 7-1-29. Records and reports.
Sec. 7-1-30. Liability, defense of employees for actions taken in the course of their duties.
Sec. 7-1-31. Powers and duties of Director-Building Official.
Sec. 7-1-32. Requirements not covered by code.
Sec. 7-1-33. Alternate materials and methods.
Secs. 7-1-34—7-1-45. Reserved.
Article 4. Construction Advisory Board
Sec. 7-1-46. Created.
Sec. 7-1-47. Composition.
Sec. 7-1-48. Duties.
Secs. 7-1-49—7-1-55. Reserved.
Sec. 7-1-56. Appeals proceedings—authorized; filing notice of appeal.
Sec. 7-1-57. Same-decisions.
Attachment number 2 \nPage 1 of 28
Item # 8
Secs. 7-1-58-7-1-80. Reserved.
Article 5. Permits, Inspections and Certificates of Occupancy
Sec. 7-1-81. Permit application; exceptions.
Sec. 7-1-82. Drawings and specifications.
Sec. 7-1-83. Site drawings; boundary line survey.
Sec. 7-1-84. Hazardous occupancies.
Sec. 7-1-85. Examination of permit applications and documents; inspection of buildings prior
to permit decisions.
Sec. 7-1-86. Issuing permits.
Sec. 7-1-87. Contractor's responsibilities.
Sec. 7-1-88. Phased Approval / Special permits for foundation pending permit issuance.
Sec. 7-1-89. Conditions of permit.
Sec. 7-1-90. Permit fees.
Sec. 7-1-91. Commencing work without permit prohibited; penalty for violation.
Sec. 7-1-92. Posting building permit card; keeping approved drawings available for inspection
at site required.
Sec. 7-1-93. Reserved (deleted)
Sec. 7-1-94. Inspections.
Sec. 7-1-95. Same—Inspection service.
Sec. 7-1-96. Same—Inspection prior to issuance of certificate of occupancy or completion.
Sec. 7-1-97. Same—Required inspections.
Sec. 7-1-98. Written approval required.
Sec. 7-1-99. Reserved (deleted)
Sec. 7-1-100. Reserved (deleted)
Sec. 7-1-101. Certificates of occupancy.
Sec. 7-1-102. Reserved (deleted)
Sec. 7-1-103. Certificate of completion.
Sec. 7-1-104. Service utilities.
Sec. 7-1-105. Reserved (deleted)
Sec. 7-1-106. Reserved (deleted)
Secs. 7-1-107—7-1-115. Reserved.
Article 6. Construction Trades Regulation
Sec. 7-1-116. Payment of Occupation Tax, Bond, and Liability Insurance
Sec. 7-1-116-1.Qualifications for Home and Commercial Private Building Inspector
Sec. 7-1-116.2 ---- Sec. 7-1-116.17 Reserved (deleted)
Sec. 7-1-117. Performing building, electrical, plumbing, and HVAC work.
Sec. 7-1-118. Limitations on use of building, electrician, plumber or HVAC certificate to obtain
permit.
Sec. 7-1-119. Exemptions from sections 7-1-117 through 7-1-118.
Sec. 7-1-120. Penalties for violations of sections 7-1-117 through 7-1-118.
Secs. 7-1-121—7-1-130. Reserved.
Attachment number 2 \nPage 2 of 28
Item # 8
Chapter 1
BUILDIG AD BUILDIG REGULATIOS
ARTICLE 1 I GEERAL
Sec. 7-1-1. Scope.
The provisions of this Chapter shall govern the administration and enforcement of the
International Building, Gas, Mechanical, Plumbing, Energy Conservation, and Fire Codes, the
International Residential Code, and the National Electric Code, hereinafter referred to as the
technical codes, as are adopted in Article 7 herein.
Sec. 7-1-1.1 Appendices. Provisions in the appendices shall not apply unless specifically
adopted.
Sec. 7-1-2. Title.
The provisions embraced within the following articles and sections shall constitute and be known
and may be cited as The Building Code of Augusta, Georgia, hereinafter referred to as this
building code.
Sec. 7-1-3. Code remedial.
(a) General. The purpose of this code is to establish the minimum requirements to safeguard the
public health, safety and general welfare through structural strength, means of egress facilities,
stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and
property from fire and other hazards attributed to the built environment and to provide safety to
fire fighters and emergency responders during emergency operations.
(b) Quality control. Quality control of materials and workmanship is not within the purview of
this building code except as it related to the purposes stated herein.
(c) Permitting and inspection. The inspection or permitting of any building, system or plan by
any jurisdiction, under the requirements of this building code, shall not be construed in any court
as a warranty of the physical condition of such building, system or plan or their adequacy. No
jurisdiction nor any employee thereof shall be liable in tort for damages for any defect or
hazardous or illegal condition or inadequacy in such building, system or plan, nor for any failure
of any component of such, which may occur subsequent to such inspection or permitting.
Sec. 7-1-4. Applicability.
(a) Generally. Where, in any specific case, different sections of this building code specify
different materials, methods of construction or other requirements, the most restrictive shall
govern. Where there is a conflict between a general requirement and a specific requirement, the
specific requirement shall be applicable.
(b) Building. The provisions of the International Building Code shall apply to the construction,
alteration, movement, enlargement, replacement, repair, use and occupancy, location,
maintenance, removal and demolition of every building or structure or any appurtenances
connected or attached to such buildings or structures.
(c) Residential. The provisions of the International Residential Code for One- and Two-Family
Dwellings shall apply to the construction, alteration, movement, enlargement, replacement,
repair, use and occupancy, location, removal, and demolition of detached one- and two-family
Attachment number 2 \nPage 3 of 28
Item # 8
dwellings and townhouses not more than three stories above grade in height with a separate
means of egress and their accessory structures.
(d) Electrical. The provisions of the ational Electrical Code shall apply to the installation of
electrical systems, including alterations, repairs, replacement, equipment, appliances, fixtures, fit
tings and appurtenances thereto.
(e) Gas. The provisions of the International Gas Code shall apply to the installation of
consumers' gas piping, gas appliances and related accessories as covered in this building code.
These requirements apply to gas piping systems extending from the point of delivery to the inlet
connections of appliances, and the installation and operation of residential and commercial gas
appliances and related accessories.
(f) Mechanical. The provisions of the International Mechanical Code shall apply to the
installation of mechanical systems, including alterations, repairs, replacement, equipment,
appliances, fixtures, fittings and/or appurtenances, including ventilating, heating, cooling, air
conditioning and refrigeration systems, incinerators, and other energy-related systems.
(g) Plumbing. The provisions of the International Plumbing Code shall apply to every plumbing
installation, including alterations, repairs, replacement, equipment, appliances, fixture, fittings
and appurtenances, and when connected to a water or sewerage system.
(h) Energy Conservation. The provisions of the International Energy Conservation Code shall
regulate the design and construction of buildings for the effective use of energy.
(i) Fire Prevention. The provisions of the International Fire Code shall apply to matters
affecting or relating to structures, processes and premises from the hazard of fire and explosion
arising from the storage, handling or use of structures, materials or devices; from conditions
hazardous to life, property or public welfare in the occupancy of structures or premises; and from
the construction, extension, repair, alteration or removal of fire suppression and alarm systems or
fire hazards in the structure or on the premises from occupancy or operation.
(j) Property Maintenance. The provisions of the International Property Maintenance Code shall
apply to existing structures and premises; equipment and facilities; light, ventilation, space
heating, sanitation, life and fire safety hazards,
(j) Federal or state authority. The provisions of this building code shall not be held to deprive
any federal or state agency, or any applicable governing authority having jurisdiction, of any
power or authority which it had on the effective date of the adoption of this building code or of
any remedy then existing for the enforcement of its orders, nor shall it deprive any individual or
corporation of its legal rights as provided by law.
(k) Appendices. To be enforceable, the appendices included in the technical codes must be
referenced in the code text or specifically included in the adopting ordinance.
(l) Referenced standards. Standards referenced in the technical codes shall be considered an
integral part of the codes without separate adoption. If specific portions of a standard are denoted
by code text, only those portions of the standard shall be enforced. Where code provisions
conflict with a standard, the code provisions shall be enforced. Permissive and advisory
provisions in a standard shall not be construed as mandatory.
Sec. 7-1-5. Alteration or repair of existing building.
Alterations or repairs to existing buildings shall be governed by the Technical codes.
Sec. 7-1-6. Change in occupancy of existing building. If the occupancy of an existing building
is entirely changed, the building shall be made to conform to the requirements of this building
Attachment number 2 \nPage 4 of 28
Item # 8
code for the new occupancy. If the occupancy of only a portion of an existing building is
changed and that portion is separated from the remainder of the building, then that portion must
be made to conform pursuant to applicable building codes.
Sec. 7-1-7. Reserved.
Sec. 7-1-8. Preferential classification and assessment of landmark historic property.
Property in Augusta, Georgia, may qualify as landmark historic property and be eligible to
receive the preferential assessment provided for in section (c.1) of O.C.G.A. § 48-5-7.
Sec. 7-1-9. Installation or maintenance by homeowner.
Nothing in this building code shall prevent a homeowner from doing construction, installing
electrical, mechanical or plumbing systems or maintaining his home within his own property
boundaries, provided such work is done by himself and is used exclusively by him or his family.
Such privilege does not convey the right to violate any of the provisions of this building code,
nor is it construed as exempting any such property owner from obtaining a permit, paying
required fees and requesting inspections.
Secs. 7-1-10—7-1-15. Reserved.
ARTICLE 2. STRUCTURAL STADARDS AD REQUIREMETS
Sec. 7-1-16. Technical codes—Adopted by reference.
The latest edition of the Georgia Mandated codes and Georgia Amendments as promulgated by
the State of Georgia through the Department of Community Affairs shall be enforced by Augusta
Georgia. (Adoption of the codes, appropriate appendices, and amendments by the State of
Georgia are so denoted. Georgia Optional Codes adopted by Augusta Georgia are so denoted.)
http://www.dca.state.ga.us/development/constructioncodes/programs/codeAmendments.asp
Georgia Mandated Codes
Code GA Adopted Amendments and Appendices
International Building Code *
International Plumbing Code *
International Fuel Gas Code *
International Mechanical Code *
National Electrical Code *
International Energy Conservation Code *
International Fire Code *
International Residential Code *
Georgia Optional Codes
International Property Maintenance Code , 2003 Edition
The Planning and Development Department shall be responsible for the administration and
enforcement of the above codes adopted by reference. Any person or persons failing to comply
with the provisions of the above codes in Augusta, Georgia shall be guilty of an offense and
upon trial as a misdemeanor and conviction, shall be punished as provided in section 1-6-1 of
this Code.
Attachment number 2 \nPage 5 of 28
Item # 8
Sec. 7-1-17. Same—Conflicts with chapter provisions.
All provisions in this chapter in conflict with any provisions of the Technical codes referenced in
section 7-1-16 shall govern and control, and the conflicting provisions of the referenced codes
shall be repealed.
Sec. 7-1-18. Reserved.
Editor’s note—Ord. No. 6176, adopted in 1999, repealed § 7-1-18 in its entirety. Formerly, said
section pertained to rigid or thin wall conduit required in certain installations.
Sec. 7-1-19. Mothballing vacant structures.
(a) In lieu of enforcement under other provisions of this Code, the owner(s) of a vacant structure
may elect to close or 'mothball' the structure if the structure is vacant and unfit for human
habitation and occupancy, and it is not dilapidated, unsafe, unsanitary, or in danger of structural
collapse. Mothballing is defined as a method used to protect a vacant structure from weather
damage and vandals while preserving the structure for future use. The goal of mothballing is to
temporarily protect the property to allow the owner to plan the property's future, or acquire funds
for preservation, rehabilitation or restoration. In historic districts, the owner, prior to
mothballing, must obtain a certificate of appropriateness pursuant to Augusta-Richmond County
Code Title 7, Chapter 4, Article 4, Application to Preservation Commission for certificate of
appropriateness.
(b) Prior to mothballing a structure, the property owners will be required to register the vacant
property with the Planning and Development Department. The Planning and Development
Department will issue a mothballing a permit. Within ten (10) days of completion of the
mothballing, the property owner must contact the Planning and Development Department to
schedule an initial compliance inspection. Annually, the property will be inspected for
compliance with the provisions of this Code Section.
Replaced With:
Sec. 7-1-19.2 Registration of vacant and abandoned buildings
(a) Owners of vacant buildings, who elect to mothball in lieu of repairing or demolishing the
structure, must register their properties at the Planning and Development department prior to
beginning work. This registration shall be made through a form provided by the department and
shall include a list of a contact person or persons responsible for the maintenance and repair of
the property. This form shall contain the current telephone numbers and addresses of all contact
persons. It is the sole responsibility of the property owner to update this information at the
Planning and Development department.
(b) Mothballing permit. After registration, the owners of vacant buildings must obtain a
mothballing permit from the Planning and Development department. The cost of the mothballing
permit is twenty dollars ($25.00) that includes the compliance inspection. A separate building
permit may be required for building repairs.
(c) Term of permit, one year; option to renew for one year. A mothballing permit shall be valid
for one year next following the date of the registration of the property and may be renewed for
one year next following the first anniversary of the date of the issuance of said permit. The fee
for the renewal term shall be $25.00 and shall be paid when application is made for renewal.
Attachment number 2 \nPage 6 of 28
Item # 8
Sec. 7-1-19.3. Specific mothballing procedures.
The three highest priorities for a mothballed building are:
1) to protect the building from sudden loss, 2) to weatherize and maintain the property to stop
moisture penetration, and 3) to control the humidity levels inside once the building has been
secured.
Sec. 7-1-19.4. General mothballing procedures.
(a) A properly mothballed building will have a watertight roof, secured doors and windows,
repaired or stabilized rot problems, painted wood, repaired masonry, and well maintained
grounds. All trash, debris, garbage should be removed from inside, outside and under the house.
(b) To ensure compliance with this Code section, the property owner, at a minimum, should take
the following actions:
(1) The building's roof should be weather tight. Missing shingles should be replaced,
holes should be repaired. Rolled roofing is acceptable as a temporary repair material; but
if it is used, it must be securely installed.
(2) Windows should be covered on the exterior with high grade plywood cut to fit within
the window opening. Window coverings should be attached with screws to minimize
damage to the window when they are removed. Window coverings should be painted a
flat color — i.e. dark grey or black, or a color that matches the building.
(3) The water should be turned off and the pipes drained. If the building has a functional
sprinkler system, it should remain operational.
(4) All electrical systems not necessary for security, fire prevention, and/or ventilation
should be disconnected.
(5) Exterior walls surfaces shall be free of breaks, holes, loose or missing materials to
prevent deterioration. All exterior surfaces shall be repaired and protected from the
elements including but not limited to porches, decks, balconies and fences. All metal
surfaces subject to rust or corrosion shall be coated to inhibit such rust and corrosion.
Gutters should be cleaned and inspected to verify that they discharge away from the
building. Corrective measures should be taken as necessary.
(6) Potential points for water intrusion, like crawlspace openings and basement windows,
should be blocked and the water diverted away from the building; however, basement and
crawlspace ventilation shall be maintained.
(7) Loose architectural elements like brackets that should be documented, removed, and
stored on site. Securely attached material should not be removed.
(8) Chimneys should be securely blocked with heavy duty wire mesh to prevent animal
intrusion.
(9) The building should be adequately ventilated. Small openings covered with heavy
duty wire mesh at the top of window coverings may be adequate. In humid climates,
forced air ventilation may be necessary.
(10) Vegetation around the building should be pruned back from the walls a minimum of
twelve (12) inches to allow good airflow. Overhanging dead tree limbs and branches
should be removed. The property grounds shall be maintained at all times (including
bushes, beds, and other vegetation), the grass shall not exceed six (6) inches in height and
the property shall be kept free of trash and debris at all times.
(11) The owner shall establish a monitoring and maintenance schedule for the building.
The schedule, at a minimum, should require that a drive-by inspection be done on a
Attachment number 2 \nPage 7 of 28
Item # 8
monthly basis, that a walk around be done every three (3) months, and that the building
be entered and inspected annually.
Sec. 7-1-19.5. Mothballing—Boarding specifications.
The property owner must comply with the following minimum requirements regarding windows,
exterior doors and other openings in exterior walls of vacant structures.
(1) Minimum cleaning and safety requirements:
a. Remove to legal dumpsite all trash debris, garbage from inside, outside and under
house before boarding. (Keep on file copy of all receipts from landfill or their disposal
facility for review.)
b. Correct health and structural hazards inside, outside and under house before boarding.
(2) Minimum window board-up requirements
a. Remove windowpanes if broken. If window panes not broken, lower or raise window
sash to permit installation of carriage bolts described below.
b. Neatly cut a single piece of one-half (1/2) inch high grade exterior plywood that is
sized to fit snugly inside the window opening against the windows stop. Consider
installing two (2) inches × four (4) inches blocking within opening for back of plywood
to rest against snugly.
c. Cut an opening centered and six (6) inches below the top of the plywood and install a
metal soffit vent that covers the opening but allows light to enter the structure once the
plywood has been installed. Use screws to attach the vent to the plywood.
d. Cut at least two two (2) inches × four (4) inches wood support members that are
sixteen (16) inches wider than the window opening.
e. The support members are to be mounted horizontally and flush against the interior
window casing with eight (8) inches extending left and right of the window opening. The
top support should be located within one-fourth (1/4) and one-third (1/3) of the window
opening height from the top of the opening. The bottom support should be located within
one-half (1/2) to one-third (1/3) of the window opening height from the bottom of the
opening.
f. Drill at least two holes in each of the two (2) inches × four (4) inches support members
then drill holes in the plywood that line up with the holes drilled in the support members.
g. Insert a washer over the end of a three-eighths (3/8) inch diameter round, smooth head,
carriage bolt.
h. Line up each hole in the two (2) inches × four (4) inches support member and the
plywood.
i. At each hole, insert a three-eighths (3/8) inch diameter carriage bolt from exterior to
interior through the plywood, through the window opening and through the two (2)
inches × four (4) inches and plywood toward each other until there is no play.
j. Prime the exterior surface of the plywood.
k. On the exterior, caulk the perimeter edges of the plywood.
l. Paint the exterior surface of the plywood a flat color — i.e. dark grey or black, or a
color that matches the building.
(3) Minimum exterior door board-up requirements.
a. Remove door.
b. Neatly cut a single piece of one-half (1/2) inch high grade exterior plywood that is
sized to fit snugly inside the door opening against the doorstop. Consider installing two
Attachment number 2 \nPage 8 of 28
Item # 8
(2) inches × four (4) inches blocking within opening for back of plywood to rest against
snugly.
c. Cut an opening centered and six (6) inches below the top of the plywood and install a
metal soffit vent that covers the opening but allow light to enter the structure once the
plywood has been installed. Use screws to attach the vent to the plywood.
d. Cut a least two two (2) inches times; four (4) inches wood support members that are
sixteen (16) inches wider than the door opening.
e. The support members are to be mounted horizontally and flush against the interior door
casing with eight (8) inches extending left and right of the door opening. The top support
should be located within one-fourth (1/4) and one-third (1/3) of the door opening height
from the top of the opening. The bottom support should be located within one-fourth
(1/4) to one-third (1/3) of the door opening height from the bottom of the opening.
f. Drill at least two (2) holes in each of the two (2) inches × four (4) inches support
member and the plywood. At each hole, insert a three-eighths (3/8) inch diameter
carriage bolt from exterior to interior—through the plywood, through the door opening
and through the two (2) inches × four (4) inches.
g. Insert a washer over the end of a three-eighths (3/8) inch diameter round, smooth head,
carriage.
h. Line up each hole in the two (2) inches × four (4) inches support member and the
plywood. At each hole,insert a three-eighths (3/8) inches diameter carriage bolt—from
exterior to interior—through the door opening and through the two (2) inches × four (4)
inches.
i. Slip a three-eighths (3/8) inch diameter nut and washer over the end of the carriage bolt
inside the structure and securely tighten the nut pulling the two (2) inches × four (4)
inches and plywood toward each other until there is no play.
j. Prime the exterior surface of the plywood.
k. On the exterior, caulk the perimeter edges of the plywood.
l. Paint the exterior surface of the plywood a flat color—i.e. dark grey or black, or a color
that matches the building.
(4) Crawlspace/basement door, gable vent or other opening.
a. Remove door or vent and install when necessary two (2) inches × four (4) inches
blocking in the opening.
b. Cut a single piece of one-half (1/2) inch high grade exterior plywood that will fit
snugly against the outside edge of the blocking.
c. Screw plywood snugly to blocking using at least one (1) inch screws.
d. Prime the exterior surface of the plywood and caulk the perimeter edges.
e. Paint the exterior surface of the plywood a flat color — i.e. dark grey or black, or a
color that matches the building.
Replaced With:
Sec. 7-1-19.6 Completion period
(a) Period of completion. Owners of vacant structures shall have ninety (90) days from date of
issuance of the mothballing a permit to complete mothball the building in compliance with these
provisions.
Attachment number 2 \nPage 9 of 28
Item # 8
(b) Extension. The Director of the Planning and Development Department may extend the
completion period up to ninety (90) days based on unusual circumstances and financial
hardships.
Sec. 7-1-19.7 Initial compliance inspection.
(a) Initial compliance inspection. The Planning and Development Department will conduct an
initial mothballing compliance inspection of the building, and shall issue an acceptance
certificate if the property owner has substantially complied with the requirements as set forth in.
(b) on-acceptance . If the owner has not substantially complied with the requirement of this
ordinance, the department shall issue an issue a note of non-acceptance during the initial
compliance inspection, the department shall provide the owner with a copy of the noted deficit
area(s). The building owner will have thirty (30) days from the date of inspection within which
to take corrective action(s) and request another compliance inspection. The owner may be
subject to other enforcement proceedings under this Code if the department notes the structure as
non-acceptance during a follow-up compliance inspection.
Sec. 7-1-19.8 Annual compliance inspections.
To ensure compliance, the Planning and Development Department will conduct annual
inspections of all structures registered under this Code section.
Sec. 7-1-19.9 Enforcement.
The Planning and Development department will be responsible for enforcing compliance with
the mothballing ordinance.
Secs. 7-1-20—7-1-25. Reserved.
Replaced With:
ARTICLE 3. PLAIG AD DEVELOPMET DEPARTMET
Section 7-1-26 Established.
The Planning and Development Department was effectively established by the Augusta, Georgia
Commission in Augusta, Georgia Code Section 8-1-5 herein.
Section 7-1-27 Employee qualifications.
(a) Director-Building Official qualifications. The person in charge of the Planning and
Development Department shall be known as the Director-Building Official. The Director-
Building Official shall have at least ten (10) years‟ experience or equivalent as an architect,
engineer, inspector, contractor, or superintendent of construction, or any combination of these,
five (5) years of which shall have been in responsible charge of work. The Director-Building
Official shall be certified as a building official through a recognized certification program. The
Director-Building Official shall be appointed or hired by the Augusta, Georgia Commission and
shall not be removed from the office except for cause after full opportunity has been given to be
heard on specific charges before the Commission.
Attachment number 2 \nPage 10 of 28
Item # 8
Sec. 7-1-28. Restrictions on employees’ business interests.
An office or employee connected with the department, except one whose only connection is as a
member of the board established by this building code, shall not be financially interested in the
furnishing of labor, material, or appliances for the construction, alteration, or maintenance of a
building, structure, service, system, or in the making of plans or specifications therefore, unless
he is the owner of such building. Such officer or employee shall not engage in any work which is
inconsistent with his duties or with the interests of the department.
Section 7-1-29 Records and Reports.
(a) The Director-Building Official shall keep, or caused to be kept, a record of the business of the
department. The records of the department shall be open to public inspection.
(b) The Director-Building Official shall annually submit a report to the Augusta, Georgia
Administrator covering the work of the department during the preceding year. He may
incorporate in said report a summary of the decisions of the Construction Advisory Board during
said year.
Section 7-1-30 Liability, defense of employees for actions taken in the course of their duties.
Any officer or employee, or member of the Construction Advisory Board, charged with the
enforcement of this building code, acting for the governing body in the discharge of his duties,
shall not thereby render himself liable personally; and he is hereby relieved from all personal
liability for any damage that may accrue to persons or property as a result of any act required or
permitted in the discharge of his duties. Any suit brought against any officer or employee or
member because of such act performed by him in the enforcement of any provision of this
building code shall be defended by the Augusta, Georgia attorney until the final termination of
the proceedings.
Section 7-1-31 Powers and duties of Director-Building Official.
(a) The Director-Building Official shall enforce the provisions of this building code, and is
authorized to render interpretations of this building code which are consistent with its spirit and
purpose. The Director-Building Official‟s power shall include, but not be limited to, the
following:
(1) Right of entry. Whenever necessary to make an inspection to enforce any of the provisions of
this building code, or whenever the Director-Building Official has reasonable cause to believe
that there exists in any building or upon any premises any condition or code violation which
makes such building, structure, premises, electrical, gas, mechanical, or plumbing systems
unsafe, dangerous or hazardous, the building official may enter such building, structure or
premises at all reasonable times to inspect the same or to perform any duty imposed upon the
Director-Building Official by this building code. If such building or premises are occupied, he
shall first present proper credentials and request entry. If such building, structure, or premises are
unoccupied, he shall first make a reasonable effort to locate the owner or other persons having
charge or control of such and request entry. If entry is refused, the building official shall have
recourse to every remedy provided by law to secure entry.
When the Director-Building Official shall have first obtained a proper inspection warrant or
other remedy provided by law to secure entry, no owner or occupant or any other persons having
charge, care or control of any building, structure, or premises shall fail or neglect, after proper
request is made as herein provided, to promptly permit entry therein by the Director-Building
Attachment number 2 \nPage 11 of 28
Item # 8
Official, or his designer, for the purpose of inspection and examination pursuant to this building
code.
(2) Inspections. The Director-Building Official may make, or cause to be made, the inspections
required by this building code.
(3) Tests. The Director-Building Official may require tests or test reports as proof of compliance.
Tests, if required, are to be made at the expense of the owner, or his agent, by an approved
testing laboratory or other approved agency. Copies of such test reports or the results of all such
tests shall be kept on file in the office of the Director-Building Official.
(4) Stop work orders. Upon notice from the Planning and Development Department, work on any
building, structure, electrical, gas, mechanical or plumbing system that is being done contrary to
the provisions of this building code or in a dangerous or unsafe manner, shall be immediately
stopped. Such notice shall be in writing and shall be given to the owner of the property, or to his
agent, or to the person doing the work, and shall state the conditions under which work may be
resumed. When an emergency exists, written notice shall not be required to be given to the
Planning and Development Department.
(5) Revocation of permits.
a. The Director-Building Official may revoke a permit or approval, issued under
the provisions of this Chapter, in case there has been any false statement or
misrepresentation as to a material fact in the application or plans on which the permit or
approval was based.
b. The Director-Building Official may revoke a permit upon determination by the
Director-Building Official that the construction, erection, alteration, repair, moving,
demolition, installation, or replacement of the building, structure, electrical, gas,
mechanical or plumbing systems, for which the permit was issued is in violation of, or
not if conformity with, the provisions of this building code.
Section 7-1-32 Requirements not covered by code.
Any requirements necessary for the strength, stability or proper operation of an existing or
proposed building, structure, electrical, gas, mechanical or plumbing system, or for the public
safety, health and general welfare, not specifically covered by this or the other technical codes,
shall be determined by the Planning and Development Department.
Sec. 7-1-33. Alternate materials and methods.
The provisions of the technical codes are not intended to prevent the use of any material or
method of construction not specifically prescribed by them, provided any such alternate has been
reviewed by the Director-Building Official. The Director-Building Official shall approve any
such alternate, provided the Director-Building Official finds that the alternate for the purpose
intended is at least the equivalent of that prescribed in the technical codes, in quality, strength,
effectiveness, fire resistance, durability and safety. The Director-Building Official shall require
that sufficient evidence or proof by submitted to substantiate any claim made regarding the
alternate.
Attachment number 2 \nPage 12 of 28
Item # 8
Secs. 7-1-34—7-1-45. Reserved.
ARTICLE 4. COSTRUCTIO ADVISORY BOARD*
Sec. 7-1-46. Created.
There is hereby created the Augusta-Richmond County Construction Advisory Board which
shall consist of ten (10) members. The Board shall serve in an advisory and mediation capacity
only, and allmembers shall be appointed by the Augusta-Richmond County Commission and
shall serve at the pleasure thereof.
Replaced With:
Sec. 7-1-47. Composition.
The Board shall be composed of the following:
a. One (1) licensed electrical contractor;
b. One (1) master plumber;
c. One (1) licensed HVAC contractor;
d. One (1) commercial contractor;
e. One (1) residential contractor;
f. One (1) architect;
g. One (1) electrical engineer;
h. One (1) consulting engineer;
i. One (1) consumer member-Super District 9; and
j. One (1) consumer member-Super District 10.
k. One (1) Residential-Light Commercial Contractor.
Members, other than the initial members, shall be appointed for terms of four (4) years.
Vacancies shall be filled for an unexpired term in the amount of which the original appointments
are required to be made. Continued absence of any member from regular meetings of the Board
shall, at the discretion of the Commission, render any such member liable to immediate removal
from office. The Augusta, Georgia employee holding the position of Director-Building Official
of the Planning and Development Department shall be responsible for all administrative duties
and support to the Advisory Board. The Director-Building Official, Building Inspectors,
Planning Commission Director, Utilities Department Director, and Fire Chief, employed by
Augusta, Georgia shall serve in an advisory capacity as non-voting, ex-officio members of the
Advisory Board. At its first meeting of each calendar year, the construction Advisory Board shall
elect one (1) of its members as Chairman and one (1) of its members as Vice-Chairman to serve
during the calendar year and until his/her successor has been elected and qualified for office. The
Chairman shall preside at meetings of the Advisory Board. In the absence of the Chairman, the
Vice Chairman shall preside at meetings. In order to take any action, a quorum of at least a
majority of voting members of the Advisory Board must be present at the duly called meeting. A
vote of a majority of the voting members present at the duly called meeting at which a quorum is
present shall be required to adopt or approve any proposed action by the Board. The
Construction Advisory Board shall meet on the second Thursday in each of the following
months: January, March, May, July, September, and November. Special meetings may be called
by the Chairman, or Vice-Chairman, as he/she deems necessary.
Attachment number 2 \nPage 13 of 28
Item # 8
Sec. 7-1-48. Duties.
The Construction Advisory Board shall adopt such reasonable rules and regulations as are
necessary for the conduct of its affairs and shall, when needing legal advice, consult with
Augusta, Georgia Attorney, through the department Director/Building Official. It shall be the
duties of the Construction Advisory Board to:
(a) Serve in an advisory capacity to the Commission on matters pertaining to Construction.
(b) Conduct mediation hearings to resolve differences of opinions in the interpretation of all
construction codes and inspection procedures in force in Augusta, Georgia.
(c) Make recommendations to the Commission concerning unresolved matter in interpretation of
codes and inspection procedures.
(d) The Advisory Board Committee will not make any changes from the standard codes adopted.
If it is felt that any code does not meet Augusta, Georgia‟s needs due to unique physical or
climatological conditions, a proposal to modify a code may be submitted to the Commission
through the department Director/Building Official.
(e) Serve as a liaison between the Augusta, Georgia and builders, developers, design
professionals and other disciplines involved in the building and development industries. This
duty includes dissemination of information such as adoption of new building codes and changes
in policies to these groups and the general public.
(f) Appoint a member of the Construction Advisory Committee to serve as an ex-officio member
of the Subdivision Regulations Committee.
Secs. 7-1-49 --- 7-1-55. Reserved.
Sec. 7-1-56. Appeals proceedings—authorized; filing notice of appeal.
(a) Whenever the Director/Building Official shall reject or refuse to approve the mode or manner
of construction proposed to be followed, or materials to be used in the erection or alteration of a
building or structure, or when it is claimed that the provisions of the building code do not apply,
or that an equally good or more desirable form of construction can be employed in any specific
case, or when it is claimed that the true intent and meaning of the building code or any of the
regulations there under have been misconstrued or wrongly interpreted, the owner of such
building or structure or his duly authorized agent, may appeal from the decision of the
Director/Building Official to the Construction Advisory Board; or when the building owner has
reason to file a claim against the contractor’s bond, the owner of such building or structure or his
duly authorized agent, may petition the Construction Advisory Board through the Building
Official to hear the facts and approve recommending to the Augusta Commission that the
contractor’s bond- in an amount to be determined at the hearing- should be forfeited to the
building owner.
(b) Notice of Appeal shall be in writing and filed within ten (10) days after the decision is
rendered by the Director/Building Official. A fee of fifty dollars ($50.00) shall accompany such
notice of appeal. In case of a building or structure which, in the opinion of the Director/Building
Official, is unsafe or dangerous, the Director/Building Official may, in his order, limit the time
for such appeal to be a shorter period. Appeals hereunder shall be on forms provided by the
Director/Building Official.
Attachment number 2 \nPage 14 of 28
Item # 8
Sec. 7-1-57. Same-decisions.
(a) The Advisory Board shall, in every case, reach a decision without unreasonable or
unnecessary delay.
(b) The Advisory Board, when so appealed to and after a hearing, may vary the application of
any provision of this building code to any particular case when, in its opinion, the enforcement
thereof would do manifest injustice and would be contrary to the spirit and purpose of this
building code or public interest, or when, in its opinion, the interpretation of the
Director/Building Official would be modified or reversed. A decision of the
Board to vary the application of any provision of this building code or to modify an order of the
Director/Building Official shall specify in what manner such variation or modification is made,
the conditions upon which it is made, and the reasons therefore.
(c) Every decision of the Advisory Board shall be final, subject, however, to such remedy as any
aggrieved party might have at law or in equity. It shall be in writing and shall indicate the vote
upon the decision. Every decision shall be promptly filed in the office of the Director/Building
Official, and shall be open to public inspection; a copy shall be sent by mail or otherwise to the
applicant.
(d) If a decision of the Advisory Board reverses or modifies a refusal, order, or disallowance of
the Director/Building Official, or varies the application of any provision of the building code, the
Director/Building Official shall immediately take action in accordance with such decision.
Secs. 7-1-58-7-1-80. Reserved.
ARTICLE 5. PERMITS, ISPECTIOS AD CERTIFICATES OF OCCUPACY
Sec. 7-1-81. Permit application; exceptions.
(a) When required. Any owner, authorized agent, or contractor who desires to construct, enlarge,
alter, repair, move, demolish, or change the occupancy of a building or structure, or to erect,
install, enlarge, alter, repair, remove, convert or replace any electrical, gas, mechanical or
plumbing system, the installation of which is regulated by the technical codes, or to cause any
such work to be done, shall first make application to the Director-Building Official and obtain
the required permit for the work.
(b) Exceptions. Exemptions from permit requirements of this code shall not be deemed to grant
authorization for any work to be done in any manner in violation of the provisions of this code or
any other laws or ordinances of this jurisdiction. Permits shall not be required for the following:
Building:
1. One-story detached accessory structures used as tool and storage sheds, playhouses
and similar uses, provided the floor area does not exceed 120 square feet, and the
structure location complies with required setbacks.
2. Fences installed in compliance with height and location restrictions.
3. Sidewalks and driveways installed on private property in compliance with soil
erosion and storm water management regulations.
4. Painting, papering, tiling, carpeting, cabinets, counter tops, and similar finish work.
5. Swings and other playground equipment accessory to detached one- and two-family
dwellings.
Attachment number 2 \nPage 15 of 28
Item # 8
Electrical:
Repairs and maintenance: Minor repair work, including the replacement of lamps or
the connection of approved portable electrical equipment to approved permanently
installed receptacles.
Gas:
1. Portable heating appliance.
2. Replacement of any minor part that does not alter approval of equipment or make
such equipment unsafe.
Mechanical:
1. Portable heating appliance.
2. Portable ventilation equipment.
3. Portable cooling unit.
4. Steam, hot or chilled water piping within any heating or cooling equipment regulated
by the code.
5. Replacement of any part that does not alter its approval or make it unsafe.
6. Portable evaporative cooler.
7. Self-contained refrigeration system containing 10 pounds (5kg) or less of refrigerant
and actuated by motors of 1 horsepower (746 W) or less.
Plumbing:
1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided however,
that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes
defective and it becomes necessary to remove and replace the same with new
material, such work shall be considered as new work and a permit shall be obtained
and inspection made as provided in this code.
2. The clearing of stoppages or the repairing or leaks in pipes, valves or fixtures and the
removal and reinstallation of water closets, provided such repairs do not involve or
require the replacement or rearrangement of valves, pipes or fixtures.
(c) Emergency Repairs. Where equipment replacements and repairs must be performed in
emergency situations, the permit application shall be submitted within the next working business
day to the building official.
(d) Repairs. Application or notice to the building official is not required for ordinary repairs to
structures, replacement of lamps or the connection or approved portable electrical equipment to
approved permanently installed receptacles. Such repairs shall not include the cutting away of
any wall, partition or portion thereof, the removal or cutting or any structural beam or load-
bearing support, or the removal or change or any required means of egress, or rearrangement of
parts of a structure affecting the egress requirements; nor shall ordinary repairs include addition
to, alteration of, replacement or relocation of any standpipe, water supply, sewer, drainage, drain
leader, gas, soil, waste, vent, or similar piping, electric or mechanical or other work affecting
public health or general safety.
Attachment number 2 \nPage 16 of 28
Item # 8
(e) Public service agencies. A permit shall not be required for the installation, alteration or repair
of generation, transmission, distribution or metering or other related equipment that is under the
ownership and control of public service agencies by established right.
(f) Temporary structures. A special building permit for a limited time shall be obtained before
the erection of temporary structures such as construction sheds, seats, canopies, tents and fences
used in construction work or for temporary purposes such as reviewing stands. Such structures
shall be completely removed upon the expiration of the time limit stated in the permit.
(g) Work authorized. A building, electrical, gas, mechanical or plumbing permit shall carry with
it the right to construct or install the work, provided the same are shown on the drawings and set
forth in the specifications filed with the application for the permit. Where these are not shown on
the drawings and covered by the specifications submitted with the application, separate permits
shall be required.
(h) Minor repairs. Ordinary minor repairs may be made with the approval of the building official
without a permit, provided that such repairs shall not violate any of the provisions of the
technical codes.
(i) Information required. Each application for a permit, with the required fee, shall be filed with
the Planning and Development Department on a form furnished for that purpose and shall
contain a general description of the proposed work and its location. The application shall be
signed by the owner, or his authorized agent. The building permit application shall indicate the
proposed occupancy of all parts of the building and of that portion of the site or lot, if any, not
covered by the building or structure and shall contain such other information as may be required
by the license and inspection department.
(j) Time limitations. An application for a permit for any proposed work shall be deemed to have
been abandoned six (6) months after the date of filing for the permit, unless before then a permit
has been issued. One or more extensions of time for periods of not more than ninety (90) days
each may be allowed by the Director-Building Official for the application, provided the
extension is requested in writing and justifiable cause is demonstrated.
(k) Issuance to contractors only. No permit, except for homeowners as provided for in section 7-
1-9 and section 7-1-121(a), shall be issued to anyone other than a properly licensed contractor
under the laws of the State of Georgia and the ordinances of Augusta-Richmond County.
(k) Issuance to contractors only. No permit, except for homeowners as provided for in section 7-
1-9 and to Augusta, Georgia as provided for in section 7-1-81(i), shall be issued to anyone other
than a properly licensed contractor under the laws of the State of Georgia and the ordinances of
Augusta, Georgia.
(l) Augusta, Georgia. Nothing in this building code shall prevent Augusta, Georgia from
building, installing electrical, mechanical or plumbing systems or maintaining property owned
by Augusta, Georgia. Such privilege does not convey the right to violate any of the provisions of
this building code, nor is it construed as exempting Augusta, Georgia from obtaining a permit
and requesting inspections.
(m) Suspension or revocation. The building official is authorized to suspend or revoke a permit
issued under the provisions of this code whenever the permit is issued in error or on the basis of
incorrect, inaccurate or incomplete information, or in violation of any ordinance or regulation or
any of the provisions of this code.
(n) Placement of permit. The building permit or copy shall be kept on the site of the work until
the completion of the project.
Attachment number 2 \nPage 17 of 28
Item # 8
Sec. 7-1-82. Drawings and specifications.
(a) Requirements. When required by the Director-Building Official, two (2) or more copies of
specifications, and of drawings drawn to scale with sufficient clarity and detail to indicate the
nature and character of the work, shall accompany every application. Such drawings and
specifications shall contain information, in the form of notes or otherwise, as to the quality of
materials, where quality is essential to conformity with this building code. Such information
shall be specific, and this building code shall not be cited as a whole or in part, nor shall the term
legal or its equivalent be used, as a substitute for specific information. All information, drawings,
specifications and accompanying data shall bear the name and signature of the person
responsible for the design. Where special conditions exist, the building official is authorized to
require additional construction documents to be prepared by a registered design professional.
Exception: The building official is authorized to waive the submission of construction
documents and other data not required to be prepared by a registered design professional
if it is found that the nature of the work applied for is such that review of construction
documents is not necessary to obtain compliance with this code.
(b) Additional data. The Director-Building Official may require details, computations, stress
diagrams, and other data necessary to describe the construction and basis of calculations.
(c) Design professionals. All drawings, specifications, and accompanying data shall bear the
name and address of the designer. In the case of buildings or structures of Group E-Educational,
Group I-Institutional and Group A-Assembly occupancy, and all buildings or structures three (3)
stories or more in height or five thousand (5,000) square feet in area, except one and two-family
dwellings, such designer shall be an architect or engineer legally registered under the laws of this
state regulating the practice of architecture or engineering and shall affix his official seal to said
drawings, specifications and accompanying data.
(d) Structural and fire resistance integrity. Plans for all buildings shall indicate how required
structural and fire-resistive integrity will be maintained where a penetration of a required fire
resistive wall, floor or partition will be made for electrical, gas, mechanical, plumbing and
communication conduits, pipes and systems and also indicate in sufficient detail how the fire
integrity will be maintained where required fire resistive floors intersect the exterior walls.
(e) Means of egress. The construction documents shall show in sufficient detail the location,
construction, size and character of all portions of the means of egress in compliance with the
provisions of this code.
(f) Exterior wall envelope. Construction documents for all buildings shall describe the exterior
wall envelope in sufficient detail to determine compliance with this code. The construction
documents shall provide details of the exterior wall envelope as required, including flashing,
intersections with dissimilar materials, corners, end details, control joints, intersections at roof,
eaves or parapets, means of drainage, water-resistive membrane and details around openings.
The construction documents shall include manufacturer’s installation instructions that
provide supporting documentation that the proposed penetration and opening details described in
the construction documents maintain the weather resistance of the exterior wall envelope. The
supporting documentation shall fully describe the exterior wall system which was tested, where
applicable, as well as the test procedure used.
Attachment number 2 \nPage 18 of 28
Item # 8
Sec. 7-1-83. Site drawings; boundary line survey.
The Director-Building Official shall require drawings showing the location of the proposed
building or structure and of every existing building or structure on the site or lot. He may also
require a boundary line survey, if necessary, prepared by a qualified surveyor.
Sec. 7-1-84. Hazardous occupancies.
The Director-Building Official may require the following:
(a) General site plan. A general site plan drawn at a legible scale which shall include, but not be
limited to, the location of all buildings, exterior storage facilities, permanent access ways,
evacuation routes, parking lots, internal roads, chemical loading areas, equipment cleaning areas,
storm and sanitary sewer accesses, emergency
equipment and adjacent property uses. The exterior storage areas shall be identified with the
hazard classes and the maximum quantities per hazard class of hazardous materials stored.
(b) Building floor plan. A building floor plan drawn to a legible scale which shall include, but
not be limited to, all hazardous materials storage facilities within the building and shall indicate
rooms, doorways, corridors, exits, fire rates assemblies with their hourly rating, location of liquid
tight rooms, and evacuation routes. Each hazardous materials storage facility shall be identified
on the plan with the hazard classes and quantity range per hazard class of the hazardous materials
stored.
Sec. 7-1-85. Examination of permit applications and documents; inspection of buildings
prior to permit decisions.
(a) Review. The Director-Building Official shall examine, or cause to be examined, each
application for permit and the accompanying documents, consisting of drawings, specifications,
computations and additional data and shall ascertain by such examinations whether the
construction indicated and described is in accordance with the requirements of the technical
codes and all other pertinent laws or ordinances.
(b) Affidavits. The Director-Building Official may accept a sworn affidavit from a registered
architect or engineer stating that the plans submitted conform to the technical codes. For
buildings and structures, the affidavit shall state that the plans conform to the laws as to egress,
type of construction and general arrangement and, if accompanied by drawings, show the
structural design and that the plans and design conform to the requirements of the technical
codes as to strength, stresses, strains, loads and stability. The Director-Building Official may
without any examination or inspection accept such affidavit, provided the architect or engineer
who made such affidavit agrees to submit to the Director-Building Official copies of inspection
reports as inspections are performed and upon completion of the structure, electrical, gas,
mechanical, or plumbing systems a certification that the structure, electrical, gas, mechanical or
plumbing system has been erected in accordance with the requirements of the technical codes.
Where the Director-Building Official relies upon such affidavit, the architect or engineer shall
assume full responsibility for the compliance with all provisions of the technical codes and other
pertinent laws or ordinances.
(c) Before issuing a permit, the Director-Building Official may examine, or cause to be
examined, any building, electrical, gas, mechanical, or plumbing systems for which an
application has been received for permit to enlarge, alter, repair, move, demolish or change the
occupancy.
Attachment number 2 \nPage 19 of 28
Item # 8
Replaced With:
Sec. 7-1-86. Issuing Permits.
(a) Action on permits. The Director-Building Official shall act upon an application for a permit
with plans as filed, or as amended, without unreasonable or unnecessary delay. If the Director-
Building Official is satisfied that the work described in an application for permit and the
documents filed therewith conform to the requirements of the technical codes and other pertinent
laws and ordinances, he shall issue a permit therefor to the applicant.
(b) Refusal to issue permit. If the application for a permit and the accompanying documents
describing the work do not conform to the requirements of the technical codes or other pertinent
laws or ordinances, the Director-Building Official shall not issue a permit, but shall return the
documents to the applicant with his refusal to issue such permit. Such refusal shall, when
requested, be in writing and shall contain the reasons therefor.
(c) Public right of way. A permit shall not be given by the Director-Building Official for the
construction of any building, or for the alteration of any building where said building is to be
changed and said change will affect the exterior walls, bays, balconies, or other appendages or
projections fronting on any street, alley or public lane, or for the placing on any lot or premises
of lot or premises, unless the applicant has made application at the office of the Director of
Planning and Development for the lines of the public street on which he proposes to build, erect
or locate said building; and it shall be the duty of the Director-Building Official to see that the
street lines are not encroached upon except as provided in chapter 3 hereof.
Sec. 7-1-87. Contractor's responsibilities.
It shall be the duty of every contractor who shall make contracts for the installation or repairs of
building, structure, electrical, gas, mechanical or plumbing systems, for which a permit is
required, to comply with state and/or local rules and regulations concerning licensing which the
applicable governing authority may have adopted.
Sec. 7-1-88. Phased approval - Special permits for foundation pending permit issuance.
The building official is authorized to issue a permit for the construction of foundations or any
other part of a building or structure before the construction documents for the whole building or
structure have been submitted, provided that adequate information and detailed statements have
been filed complying with pertinent requirements of this code. The holder of such permit for the
foundation or other parts of a building or structure shall proceed at the holder’s own risk with
the building operation and without assurance that a permit for the entire structure will be granted.
Sec. 7-1-89. Conditions of permit.
(a) Permit intent. A permit issued shall be construed to be a license to proceed with the work and
shall not be construed as authority to violate, cancel, alter, or set aside any of the provisions of
the technical codes, nor shall such issuance of a permit prevent the Director-Building Official
from thereafter requiring a correction of errors in plans or in construction, or of violations of this
building code. Every permit issued shall become invalid unless the work authorized by such
permit is commenced within six (6) months after its issuance, or if the work authorized by such
permit is suspended or abandoned for a period of six (6) months after the time the work is
commenced; provided that, for cause, one (1) or more extensions of time, for periods not
exceeding ninety (90) days each, may be allowed. The extension shall be requested in writing
Attachment number 2 \nPage 20 of 28
Item # 8
and justifiable cause demonstrated. Extensions shall be granted in writing by the Director-
Building Official.
(b) Permit issued on basis of affidavit. Whenever a permit is issued in reliance upon an affidavit
or whenever the work to be covered by a permit involves installation under conditions which, in
the opinion of the Director-Building Official, are hazardous or complex, the Director-Building
Official shall require that the architect or engineer who signed the affidavit or prepared the
drawings or computations shall supervise the work. In addition, they shall be responsible for
conformity with the permit, provide copies of inspection reports as inspection are performed, and
upon completion make and file with the building official written affidavit that the work has been
done in conformity with the reviewed plans and with the structural provisions of the technical
codes. In the event such architect or engineer is not available, the owner shall employ in his stead
a competent person or agency whose qualifications are reviewed by the Director-Building
Official.
Sec. 7-1-90. Permit fees.
(a) When due and payable. A permit shall not be issued until the fees prescribed in this section
shall have been paid, nor shall an amendment to permit be approved until the additional fee, if
any, due to an increase in the estimated cost of the building, structure, electrical, plumbing,
mechanical or gas systems, shall have been paid.
(b) Accounting of fees. The Director-Building Official shall keep a permanent and accurate
accounting of all permit fees and other monies collected, the names of all persons upon whose
account the same was paid, along with the date and amount thereof.
(c) Amount-fee schedule. On all buildings, structures, electrical, plumbing, mechanical and gas
systems or alterations requiring a permit, a fee for each permit shall be paid as required in
subsection (a) of this section at the time of filing application, in accordance with the following
schedule:
(1) Residential.
a. Single-Family Fee Schedule.
Building, per square foot under roof $.06
Electrical, per house $50.00
Mechanical, per house $50.00
Plumbing, per house $50.00
Fireplace, each $8.00
Inspection fee, per house on crawl space $238.00
(14 inspections at $17.00 each)
Inspection fee, per house on slab $255.00
(15 inspections at $17.00 each)
b. Single-Family Attached (townhouses). Where lot is sold with house, fees shall be the
same as for single-family.
c. Apartment and condominium dwelling unit permit fees. The permit fee will be based
on the construction cost using fee schedule.
d. Seventeen dollars ($17.00) for each required inspection per dwelling unit.
Attachment number 2 \nPage 21 of 28
Item # 8
e. All repairs, additions, alterations will be based on cost of labor and materials, using
fee schedule, plus seventeen dollars ($17.00) for each required inspection.
f. All inspections requested on the weekend and after normal business hours will be at a
cost of one-hundred dollars ($100.00) per inspection.
(2) Commercial, industrial, multifamily, and public building, having total valuation.
($500.00 and less: no fee unless inspection required.)
$1.00 to $6,250.00 $50.00 flat fee, plus $17.00 fee for each inspection
shall be charged.
$6,251.00 to $15,000.00 $50.00 for the first $6,250.00 plus $4.20 for each
additional thousand or fraction thereof, to and
including $15,000.00.
$15,001.00 to $50,000.00 $87.80 for the first $15,000.00 plus $4.20 for each
additional thousand or fraction thereof, to and
including $50,000.00.
$50,001.00 to $100,000.00 $234.80 for the first $50,000.00 plus $3.15 for each
additional thousand or fraction thereof, to and
including $100,000.00.
$100,001.00 to $500,000.00 $392.30 for the first $100,000.00 plus $2.10 for
each additional thousand or fraction thereof to and
including $500,000.00.
$500,001.00 and up. $1,232.30 for the first $500,000.00 plus $1.05 for
each additional thousand or fraction thereof.
(3) Moving of buildings or structures; for the moving of any building or structure, the fee
shall be sixty-seven ($67).
(4) Demolition of buildings or structures; for the demolition of any building or structure, the
fee shall be fifty dollars ($50.00) per building, plus a seventeen dollar ($17.00) inspection
fee.
(5) All subcontractors and contractors for electrical, mechanical, plumbing, low voltage and
sprinklers (building and grounds) will be required to purchase their own permits based on
the fee schedule provided in paragraph (2) of this sub-section.
Attachment number 2 \nPage 22 of 28
Item # 8
(6) All commercial repairs will be based on the cost or contract using the fee schedule in
paragraph (2) of this sub-section for building, electrical, mechanical, plumbing, low-
voltage and sprinkler system contractors.
(7) Electrical permits for new (location) mobile homes shall be fifty dollars ($50.00) plus a
seventeen dollar ($17.00) inspection fee and permits for electrical repairs to mobile
homes shall be fifty dollars ($50.00) plus a seventeen dollar ($17.00) inspection fee.
(8) Re-Inspection; if it is necessary to make a re-inspection for a required building, electrical,
mechanical or plumbing inspection because of improper work, the contractor responsible
shall pay a re-inspection fee of twenty-five dollars ($25.00) for each re-inspection.
(9) Mothballing Permits: flat fee of twenty-five dollars ($25.00).
(d) Same—Permit valuation. Permit valuations shall include total cost, such as plumbing,
electrical, mechanical equipment and other systems, including materials and labor. If, in the
opinion of the Director-Building Official, the valuation of building, alteration, structure,
electrical, gas, mechanical or plumbing systems appears to be underestimated on the application,
the permit shall be denied unless the applicant can show detailed estimated cost to meet the
approval of the Director-Building Official.
(e) Plan review fees. The fee for reviewing all plans, including Building, Electrical, Plumbing
and Mechanical shall be sixty-six percent (66%) of the permit amount. One and two-family
dwellings are exempt from plan review fees.
(f) Augusta, Georgia. Notwithstanding any other provisions as provide in this building code,
Augusta, Georgia shall not be required to pay any permit, inspection or review fees.
(g) Refunds. The building official is authorized to establish a refund policy.
Sec. 7-1-91. Commencing work without permit prohibited; penalty for violation.
A person, firm or corporation who commences any work on a building, structure, electrical, gas,
mechanical or plumbing system, or who causes the same to be done, before obtaining the
necessary permits, shall be subject to a five hundred dollar ($500.00) penalty for the first offense
and a one thousand dollar ($1,000.00) penalty for the second offense and each offense occurring
thereafter.
Sec. 7-1-92. Posting building permit card; keeping approved drawings available for
inspection at site required.
(a) Work requiring a building permit shall not be commenced until the permit holder or his agent
shall have posted the building permit card in a conspicuous place on the front of the premises.
The permit shall be protected from the weather and located in such position as to permit the
Director-Building Official or his authorized representative to conveniently make the required
entries thereon. This permit card shall be maintained in such position by the permit holder until
the certificate of occupancy or completion has been issued by the Director-Building Official.
Attachment number 2 \nPage 23 of 28
Item # 8
(b) When the Director-Building Official issues a permit, he shall endorse, in writing or by stamp,
both sets of plans Reviewed for Code Compliance. One set of drawings so reviewed shall be
retained by the building official and the other set shall be returned to the applicant. The permit
drawings shall be kept at the site of work and shall be open to inspection by the Director-
Building Official or his authorized representative.
Sec. 7-1-93. Deleted
Sec. 7-1-94. Inspections.
(a) Existing building inspections. The Director-Building Official shall inspect all buildings,
structures, electrical, gas, mechanical and plumbing systems, from time to time, during and upon
completion of the work for which a permit was issued. He shall make a record of every such
examination and inspection and of all violations of the technical codes.
(b) Manufacturers and fabricators. When deemed necessary by the Director-Building Official,
he shall make, or cause to be made, an inspection of materials or assemblies at the point of
manufacture or fabrication. He shall make a record of every such examination and inspection and
of all violations of the technical codes.
Sec. 7-1-95. Same—Inspection service.
The Director-Building Official may make, or cause to be made, the inspections required by
section 7-1-94. He may accept reports of inspectors of recognized inspection services, provided
that after investigation he is satisfied as to their qualifications and reliability. A certificate called
for by any provision of the technical codes shall not be based on such reports unless the same are
in writing and certified by a responsible officer of such service.
Sec. 7-1-96. Same—Inspection prior to issuance of certificate of occupancy or completion.
The Director-Building Official shall inspect or cause to be inspected at various intervals all
construction or work for which a permit is required, and a final inspection shall be made of every
building, structure, electrical, gas, mechanical or plumbing system upon completion, prior to the
issuance of the certificate of occupancy or
completion.
Sec. 7-1-97. Same—Required inspections.
The Director-Building Official, upon notification from the permit holder or his agent, shall make
the following inspections of buildings and such other inspections as may be necessary, and shall
either approve that portion of the construction or shall notify the permit holder or his agent of
any violations which must be corrected in order
to comply with the technical codes:
Required Inspections- Special Conditions
1. Rebar electrical grounding: do not place concrete until inspection is approved.
2. Footing: Setback – string line required detailing property line. Do not place
concrete until inspections are approved.
3. Foundation (masonry): do not install floor system until inspections are
approved.
4. Plumbing slab: 10’ head pressure or 5 psi required. Do not cover piping until
inspections are approved.
Attachment number 2 \nPage 24 of 28
Item # 8
5. Monolithic slab (turndown): string line required detailing property line. Do not
place concrete until inspections are approved.
6. Concrete slab: do not place concrete until inspections are approved.
7. Sewer line: do not cover until inspections are approved.
8. Rough framing, electrical, mechanical, and plumbing: do not cover until all
inspections are approved.
9. Pre-power: electrical service released conditionally for testing and start up.
10. Final building, electrical, mechanical, and plumbing: do no occupy until all
inspections are approved.
Sec. 7-1-98. Written approval required.
Work shall not be done on any part of a building, structure, electrical, gas, mechanical or
plumbing system beyond the point indicated in each successive inspection without first obtaining
the written approval of the inspector. Such written approval shall be given only after an
inspection has been made of each successive step in the construction or installation as indicated
by each of the foregoing inspections.
Sec. 7-1-99. Deleted
Sec. 7-1-100. Deleted
Sec. 7-1-101. Certificates of occupancy.
(a) Building occupancy. A new building shall not be occupied or a change be made in occupancy
or the nature or the use of a building or part of a building until after the Director-Building
Official shall have issued a certificate of occupancy therefore. Said certificate shall not be issued
until all required electrical, gas, mechanical, plumbing and fire protection systems have been
inspected for compliance with the technical codes, and other applicable laws and ordinances,
payment of all fees, and approved by the Director-Building Official.
(b) Temporary/partial certificates of occupancy.
A temporary/partial certificate of occupancy may be issued for a portion or portions of a building
which may safely be occupied prior to final completion of the building.
Sec. 7-1-102. Deleted
Sec. 7-1-103. Certificate of completion.
Upon satisfactory completion of a building, structure, electrical, gas, mechanical or plumbing
system, a certificate of completion may be issued. This certificate is proof that a structure or
system is complete and for certain types of permits is approved for use and may be connected to
a utility system. This certificate does not grant authority to occupy or connect a building, such as
a shell building, prior to the issuance of a certificate of
occupancy.
Sec. 7-1-104. Service utilities.
(a) Connection of service utilities. No person shall make connections from a utility, source of
energy, fuel or power to any building or system which is regulated by the technical codes for
Attachment number 2 \nPage 25 of 28
Item # 8
which a permit is required, until approved by the Director-Building Official and a certificate of
occupancy or completion issued.
(b) Temporary connection. The Director-Building Official may authorize the temporary
connection of a building or system to the utility source of energy, fuel or power for the purpose
of testing building service systems or for use under a temporary certificate of occupancy.
(c) Authority to disconnect service utilities. The Director-Building Official shall have the
authority to authorize disconnection of utility service to the building, structure or system
regulated by the technical codes, in case of emergency where necessary to eliminate an
immediate hazard to life or property. The Director-Building Official shall notify the serving
utility, and whenever possible the owner and occupant of the building, structure or
service system, of the decision to disconnect prior to taking such action. If not notified prior to
disconnecting, the owner or occupant of the building, structure or service system shall be notified
in writing, as soon as practical thereafter.
Sec. 7-1-105. Deleted
Sec. 7-1-106. Deleted
The Director-Building Officialmay require tests or test reports as proof of compliance. Required
tests are to be made at the expense of the owner, or his agent, by an approved testing laboratory
or other approved agency.
Secs. 7-1-107—7-1-115. Reserved.
ARTICLE 6. COSTRUCTIO TRADES REGULATIO
Sec. 7-1-116. PAYMET OF OCCUPATIO TAX, BOD AD L IABILITY
ISURACE REQUIRED.
It shall be the duty of every builder (residential, residential-light commercial, and general
contractor), specialty contractor, plumber, electrician, and HVAC contractor who shall make
contracts for the erection or construction or repair of buildings or installation of building
components, or who shall make contracts for the installation or construction or repair of
electrical, plumbing, or HVAC systems, for which a permit is required, and every contractor or
builder, specialty contractor, plumber, electrician, or HVAC contractor making such contracts
and subletting the same, or any part thereof, to do the following:
(a) Obtain a business tax certificate in accordance with Title 2, Chapter 2 of the Augusta-
Richmond County Code; or if a business tax certificate or business license has been
obtained elsewhere in the State of Georgia and is current and valid, present a copy of
said business tax certificate or license to the Planning and Development Department.
(b) Execute and deposit in the Planning and Development Department a bond in the sum
of fifteen thousand dollars ($15,000) for Georgia State licensed Residential
contractors, a bond in the sum of twenty thousand dollars ($20,000) for Georgia State
licensed Residential-Light Commercial contractors, General contractors, electrical,
plumbing and HVAC contractors, and a bond in the sum of five thousand dollars
($5,000) for Specialty contractors; such bond to be conditioned that all work
performed by the contractor or under his supervision shall be performed in
Attachment number 2 \nPage 26 of 28
Item # 8
accordance with the provisions of this building code and that he shall pay all fees and
penalties properly imposed upon him for violations of the provisions of this building
code.
(c) Place on file in the license and inspection department office a certificate of insurance
for public liability and property damage for an amount not less than fifty thousand
dollars ($50,000.00) for each person and one hundred thousand dollars ($100,000.00)
for each occurrence. It shall be the responsibility of the contractor to notify the
Planning and Development Department immediately upon cancellation of or change
in public liability and property damage insurance.
(d) Place on file a copy of the Georgia State license for builders (residential, residential-
light commercial, or general contractor), electricians, plumbers, and mechanical
contractors who will be purchasing permits as either a sole proprietor or as an agent.
Sec. 7-1-116-1. Qualifications for home and commercial private building inspectors.
(1) Present proof of current certification by the American Society of Home Inspectors, or any
other national certifying agency for building inspectors that is approved for this purpose by the
Building Official, as a private building inspector for residential and commercial structures.
(2) Obtain a business tax certificate in accordance with Title 2, Chapter 2 of the Augusta-
Richmond County Code; or if a business tax certificate or business license has been obtained
elsewhere in the State of Georgia and is current and valid, present a copy of said business tax
certificate or license to the Planning and Development Department.
Sec. 7-1-116-2 through Sec. 7-1-116-17. Deleted
Sec. 7-1-117. Performing building, electrical, plumbing, and HVAC work.
Building (Residential, Residential-Light Commercial, and General Contractor), Electrical,
Plumbing, and HVAC contractors required to employ State certified personnel. Before being
licensed to perform building, electrical, plumbing, and HVAC contracting and construction in
Augusta-Richmond County, each person, firm or corporation desiring such license shall have a
person regularly employed who has been certified by the Georgia State Construction Industry
Board (O.C.G.A. Title 43).
Sec. 7-1-118. Limitations on use of building, electrician, plumber, or HVAC certificate to
obtain permit.
(a) No person holding State certification as builder, electrician, plumber or HVAC contractor
shall allow his certification to be used, directly or indirectly, for the purpose of obtaining a
permit, business license, or to perform work unless said person is employed by the firm applying
for the permit, business license or performing said work.
(b) Any person or persons found guilty of using another person's State certification for the
purpose of obtaining a permit or doing work under a certificate other than his own may be
reported to the Georgia State Construction Industry Licensing Board and subject to penalty as
prescribed in section 7-1-120.
Sec. 7-1-119. Exemptions from sections 7-1-117 through 7-1-118.
(a) Owner performing building, electrical, plumbing, or HVAC work at his residence. Nothing
contained herein shall prevent or prohibit an owner from doing building, electrical, plumbing, or
Attachment number 2 \nPage 27 of 28
Item # 8
HVAC work in a dwelling in which he resides; provided, however, such owner shall pay
required permit fees and shall make such installations as required by this building code for safety
purposes and provided, however, such person does not employ another to do said work unless
that person holds appropriate State certifications for the type work he will be performing, and
said person holds a current business tax certificate.
(b) Industry maintenance department. Any manufacturing industry employing fifty (50) or more
workers and operating its own maintenance department shall be exempt from the provisions of
this article, except that the installations shall be in compliance with the standards provided by the
applicable code.
(c) Augusta, Georgia. Nothing contained herein shall prevent or prohibit Augusta, Georgia from
having its employees do building, electrical work, plumbing work (or other work requiring a
permit) for Augusta, Georgia; provided, however, that Augusta, Georgia shall be required to
obtain a permit and make such installations as required by this building code for safety purposes
and the installations shall be in compliance with the standards provided by the applicable code.
Sec. 7-1-120. Penalties for violations of sections 7-1-117 through 7-1-118.
(a) Any violation of any of the provisions, sections or subsections of sections 7-1-117 through 7-
1-118, shall be tried as a misdemeanor and punished as provided in section 1-6-1 of this Code.
The inspector shall have the authority to issue or cause to be issued a subpoena to the person
violating said sections to appear in the appointed court for a hearing.
(b) In addition to (a) of this section, any person, firm or corporation who violates 7-1-117
through 7-1-118 will be reported to the State Construction Industry License Board for further
punitive action as provided for in O.C.G.A. (Title 43).
(c) Any person, firm or corporation who shall continue to violate sections 7-1-117 through 7-
1118, may be presented to the Augusta Commission for consideration to deny, revoke, or
suspend the business tax certificate as provided for in Section 2-1-38.
Attachment number 2 \nPage 28 of 28
Item # 8
Commission Meeting Agenda
2/7/2012 5:00 PM
Motion to Approve Adoption of New Rules and Regulations for the Operation of Augusta Regional
Airport at Bush Field
Department:Augusta Regional Airport
Caption:Motion to approve an Ordinance amending Title I General
Government, Chapter 3, Aviation Commissions, Article 5 Airports
and Aviation, Section 1-3-43 of the Augusta, Georgia Code of
Ordinances to adopt new Rules and Regulations for the operation
of Augusta Regional Airport at Bush Field; to provide an effective
date and for other purposes. (Approved by the Commission
January 17, 2012 - second reading)
Background:The original rules and regulations for the Augusta Regional
Airport at Bush Field were passed in 1950 and have not been
substantially modified since. Such rules and regulations have
become obsolete and need updating and revising to reflect the
operations of the Airport today.
Analysis:
Financial Impact:None
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
ORDINANCE NO. __________
AN ORDINANCE AMENDING TITLE 1 GENERAL
GOVERNMENT, CHAPTER 3, AVIATION COMMISSIONS,
ARTICLE 5 AIRPORTS AND AVIATION, SECTION 1-3-43 OF
THE AUGUSTA, GEORGIA CODE OF ORDINANCES TO ADOPT
NEW RULES AND REGULATIONS FOR THE OPERATION OF
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD; TO PROVIDE
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, the duly elected governing authority of Augusta, Georgia is authorized in Article 9,
Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances
to protect and improve the public health, safety, welfare and aesthetics of the citizens of Augusta,
Georgia;
WHEREAS, in 1950, the governing authority established rules and regulations for the operation
of the Augusta, Georgia Regional Airport, which have become obsolete;
WHEREAS, the Augusta Aviation Commission and the Airport Executive Director have caused
the staff of the Airport to draft new rules and regulations for the operation of the Augusta
Regional Airport; and
WHEREAS, the Board of Commissioners have deemed it to be in the best interest of the
citizens of Augusta, Georgia to adopt the new rules and regulations implemented by the Augusta
Aviation Commission and the Airport Executive Director for the operations of the Augusta
Regional Airport.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION I. That the rules and regulations for the operation of the Augusta Regional Airport at
Bush Field, adopted July 1, 1950, and on file in the office of the Clerk of the Commission,
referenced in Title 1 General Government, Chapter 3, Aviation Commissions, Article 5 Airports
and Aviation, Section 1-3-43 of the Augusta, Georgia Code of Ordinances be deleted in its
entirety and replaced with the rules and regulations as set forth in “Exhibit A” hereto.
SECTION II. Said rules and regulations adopted herein shall be controlling in the operations of
the Augusta Regional Airport at Bush Field and shall be adhered to by all users of the airport.
SECTION III. The provisions of any ordinances or resolutions or parts of ordinances or
resolutions in conflict herewith are repealed.
SECTION IV. Should any section, subsection, clause or provision of this ordinance be declared
by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the
Ordinance in whole or any part thereof other than the part so declared to be invalid.
Attachment number 1 \nPage 1 of 3
Item # 9
SECTION V. This Ordinance shall become effective upon its adoption.
Adopted this _____ day of ___________________, 2012.
______________________________
David S. Copenhaver
As its Mayor
ATTEST:
______________________________
Lena Bonner, Clerk
Seal:
First Reading:
Second Reading:
Attachment number 1 \nPage 2 of 3
Item # 9
EXHIBIT A
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Commission Meeting Agenda
2/7/2012 5:00 PM
Smoke Evacuation System for the Trade and Event (TEE) Center
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Department
Caption:Motion to authorize an increase in the guaranteed maximum
price (GMP) for the inclusion of the smoke evacuation scope as
required by the Marriott Corporation and architectural
supplemental instructions (ASIs) for the Trade Exhibit and
Event (TEE) Center Project.
Background:R.W. Allen, LLC (RWA) was selected under RFQ 10-039 as the
TEE Center project’s Construction Manager at Risk for the
Augusta TEE Center project by the Augusta Commission on
January 19, 2010. A purchase order was issued to R.W. Allen,
LLC on April 20, 2010 for the amount of their general conditions,
construction fee and pre-construction fee. R.W. Allen submitted
pricing for upgrading and installing the equipment required for
Smoke Evacuation per the Marriott Standards. Additional scope
was included based on modifications and corrections made after
final construction documents were released on December 17,
2010.
Analysis:The proposed monetary modification is required for the Smoke
Evacuation inclusion and the Architectural Supplemental
Instruction scope changes into the Construction Manager’s GMP.
Funds are available in the overall project budget.
Financial Impact:The financial impact to the overall project budget: Smoke
Evacuation: $399,083.00 ASIs $437,145.00 Total Add
$836,228.00
Alternatives:1. Approve the Purchase Order increase to allow RWA to issue
subcontractors/purchase orders necessary to commence purchase
of long-lead items such as the electrical switch gear. 2.
Disapproving the Purchase Order increase will greatly impact the
construction completion date.
Recommendation:Approve the amount of $836,228.00 for a revised GMP of
Cover Memo
Item # 10
$30,113,215.00 It is recommended that approval be given to this
request from RWA which defines the added scope of work from
the initial proposal approved in January 2010 and the revision
approved by the Commission on June 21, 2011.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: TEE Center: GL –
325-05-1120; JL – 209251104 GL 361-06-1120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 3
Item # 10
Attachment number 1 \nPage 2 of 3
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Attachment number 1 \nPage 3 of 3
Item # 10
Commission Meeting Agenda
2/7/2012 5:00 PM
Sommers Construction Company Contract Modification #2
Department:Augusta Regional Airport
Caption:Approve acceptance of Modification #2 to the Sommers
Construction Company's contract for administration renovations
as approved by the Augusta Aviation Commission at their
September 29, 2011 meeting.
Background:The original scope of work for this contract provides for the
partial renovation of the Administration Area. This contract
modification adds the following: relocate existing electrical
outlets, modify and reframe the bulkhead around an existing
window, repair Terrazzo flooring in the gate area, repair water line
leak in the terminal building, install carpet in additional areas,
paint additional rooms.
Analysis:Without this additional work, the work in administration cannot be
completed properly and the terminal shows wear and tear in the
gate areas which is not pleasing to the customer.
Financial Impact:The estimate to perform the additional work is $26,559.34 which
makes the contract total $135,920.59. This will also increase the
contract time by an additional 21 days making the total time of
contract 95 days.
Alternatives:Deny request.
Recommendation:Approve Sommers Construction Company Contract Modification
#2 in the amount of $26,559.34.
Funds are Available
in the Following
Accounts:
551081301/5413130
REVIEWED AND APPROVED BY:Cover Memo
Item # 11
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Commission Meeting Agenda
2/7/2012 5:00 PM
Fix and Publish the 2012 Qualifying Fees for Local Offices
Department:Board of Elections
Caption:Motion to approve Fix and Publish the 2012 Qualifying Fees for
Local Offices. (Approved by Administrative Services
Committee January 30, 2012)
Background:Each local governing authority is required by law to fix and
publish the qualifying fees for local elective office not later than
February 1 of the year in which the election is to be held. The
qualifying fee is generally based on 3% of the base or total gross
salary of the office for the preceding calendar year. The computed
fees have been listed on the attached document. The Board of
Elections Office will publish the required legal advertisement.
Analysis:Required by law
Financial Impact:$30.00 to publish legal advertisement
Alternatives:N/A
Recommendation:Set qualifying fees as required.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
NOTICE TO THE RESIDENTS OF
AUGUSTA-RICHMOND COUNTY, GEORGIA
YOU are hereby notified that, pursuant to O.C.G.A. 21-2-131(a)(1), the qualifying fees for the
various local offices appearing on the 2012 Election ballot have been set by the Augusta-Richmond
County Commission-Council as follows:
Partisan Offices:
Probate Court $2533.76
Clerk of Court 2533.76
Sheriff 2597.17
Tax Commissioner 2533.76
Coroner 1950.00
Chief Judge, Civil 3557.83
and Magistrate Court
Presiding Judge, Civil 3501.20
and Magistrate Court
Solicitor of State Court 2910.00
Non Partisan Offices:
Judge of the State Court 4221.23
Civil Court Marshal 2876.52
Augusta Commission
Districts 1, 3, 5, 7, and 9 360.00
Board of Education 100.00
Districts 1, 4, 5, 8, and 10
The qualifying period for all offices will commence on Wednesday, May 23, 2012 at 9:00 AM
and will end on Friday, May 25, 2012 at 12:00 NOON. Qualifying for all partisan offices will be
conducted by the respective parties at a location to be announced. Qualifying for all nonpartisan offices
will be conducted by the Board of Elections at its Main Office located at 530 Greene Street, Room 104,
Augusta, Georgia.
This 26th day of January, 2012.
Lynn Bailey, Executive Director
for the Board of Elections, Superintendent
Attachment number 1 \nPage 1 of 1
Item # 12
Commission Meeting Agenda
2/7/2012 5:00 PM
Approve Memorandum of Understanding (MOU) between Columbia County, GA and Augusta, GA.
Department:Information Technology
Caption:Motion to approve a Memorandum of Understanding (MOU)
between Columbia County, GA and Augusta, GA to outline the
processes and procedures required to operate two (2) separate
311/Customer Service and Information Centers with cross
jurisdictional customer interaction. (Approved by Public Safety
Committee January 30, 2012)
Background:Columbia County, GA is currently operational with a
311/Customer Service and Information Center. Augusta, GA is in
the process of implementing a system that will improve the
dissemination of information to our constituents. This MOU is
necessary to identify the method each jurisdiction will use to
transfer calls to and from the other.
Analysis:After implementation of this system, calls for each agency will be
received by the other. This is due to the close proximity of cellular
towers and central office locations that share a customer base in
each jurisdiction. When this occurs, the guidelines set forth in this
MOU will be used to handle these calls in the most efficient
manner with the least inconvenience to the caller.
Financial Impact:There is no cost associated with the approval of this MOU. Each
agency will operate independently and without any financial
impact to the other.
Alternatives:Not approve MOU or request modifications to the proposed
language.
Recommendation:Approve Customer Service and Information Center/311
Memorandum of Understanding (MOU) between Columbia
County, GA and Augusta, GA.
Funds are Available
in the Following Cover Memo
Item # 13
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Memorandum of Understanding
For 311 Operations
by and between
Columbia County, GA
and
City of Augusta, GA
This Memorandum of Understanding (hereinafter referred to as “MOU”) is entered into
this 31st day of January, 2012 (hereinafter referred to as the "Effective Date"), by and between
Columbia County, GA (hereinafter referred to as "Columbia County"), and the City of Augusta,
GA (hereinafter referred to as "Augusta").
WHEREAS, Augusta is political subdivision of the State of Georgia, with a mission to deliver
311 services to its citizens with respect to all matters. Augusta desires to work with Columbia
County to provide 311 services to all customers in the most effective and professional manner.
WHEREAS, Columbia County is political subdivision of the State of Georgia, with a
mission to deliver 311 services to its citizens with respect to all matters. Columbia County
desires to work with Augusta to provide 311 services to all customers in the most effective and
professional manner.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
herein, the parties agree as follows:
Term The “Term” of this MOU shall begin on the Effective Date and end sixty (60) months
thereafter, or upon termination, whichever occurs first. The Term may be renewed by
mutual written agreement of the parties on a month-to-month, annual or extended term
basis. Each party agrees to make a written request to the other of its desire to extend the
Term no less than ninety (90) days prior to the expiration of the Term.
Termination Either party may terminate this MOU for cause. “Cause” shall mean a breach
or default of any obligation hereunder which default is incapable of cure, or which, being
capable of cure, has not been cured within thirty (30) days after receipt of notice of such
default (or such additional cure period as the non-defaulting party may authorize).
Attachment number 1 \nPage 1 of 6
Item # 13
Notices All notices, requests, or other communications hereunder shall be in writing and
either transmitted via overnight courier, hand delivery or certified or registered mail, postage
prepaid and return receipt requested to the parties at the following addresses. Notices will
be deemed to have been given when received.
To Columbia County To Augusta
Columbia County City of Augusta
Insert address desired 520 Greene Street
3
Insert address desired Augusta, GA 30901
Insert ph and fx Ph: (706) 842-5550
Fx: (706) 842-5556
Attn: 3-1-1/Customer Service &
Information
Attn: Law Department
Governing Law This MOU shall be governed by and interpreted in accordance with the laws
of the State of Georgia.
Assignment and Delegation Neither party shall assign any of its rights or delegate the
performance of any of its duties under this MOU without prior written consent from the other
party. Any purported assignment or delegation shall be null and void.
Entire Agreement This MOU, including all Exhibits and documents incorporated hereunder,
constitutes the entire agreement between the parties with respect to the subject matter and
supersedes any and all other prior and contemporaneous agreements and understandings
between the parties, whether oral or written. No amendment to this MOU shall be valid
unless made in writing and signed by both parties.
Central Office Information Columbia County shall use the same central offices that are
currently in use. These central offices are defined as Martinez, Appling and Harlem.
Augusta shall use the central offices defined as The Hill, Fleming, Main and Hephzibah.
Both parties acknowledge that these central offices cross jurisdictional boundaries and
agree to make every effort to provide 311 services in the most professional manner
possible to constituents within these central office boundaries.
Attachment number 1 \nPage 2 of 6
Item # 13
Call Transfer Procedures Both parties shall make every effort to assist callers without
transferring calls to the other party. Each party will provide information that will assist the
other party in resolving calls and producing informative literature. No effort will be given to
the determination of the jurisdiction of the caller. Only when the transferring of a caller will
result in faster call resolution will a transfer take place. When call transfers are required the
transfer should take place in a seamless manner to the customer. All information previously
collected should be forwarded to the receiving call taker and the call sender should stay on
the line to announce the call and insure the call is being received prior to completing the
transfer. The transfer should take place within a minimum amount of time to the customer
and the call taker.
Reporting Both parties shall provide information to the other, annually, regarding the
number of calls taken from constituents within the others jurisdiction. This information will
be collected and reported on an as available basis. The callers will not be asked to provide
this information as this will increase the time required to resolve the call.
Attachment number 1 \nPage 3 of 6
Item # 13
IN WITNESS WHEREOF the parties have executed this MOU on the date first written
above.
Columbia County, GA
The City of Augusta, GA
By: ___________________________
By: ___________________________
Name: ___________________________
Name: ___________________________
Title: ___________________________
Title: ___________________________
Date: ___________________________
Date: ___________________________
Attachment number 1 \nPage 4 of 6
Item # 13
EXHIBIT A
Map of Central Office Coverage
Insert Map Here
Attachment number 1 \nPage 5 of 6
Item # 13
Notes:
Find all references to GTA and remove.
Transfer should appear seamless to customer.
If help can be provided without transfer, do so.
Report annually to each other when we provide help to other jurisdiction.
Send a copy to Kevin, Mike, Kristal and Marty before presenting it to Tameka
Review the phone call protocol procedures
Attachment number 1 \nPage 6 of 6
Item # 13
Commission Meeting Agenda
2/7/2012 5:00 PM
Approve the utilization of rebanding reimbursements to pay for 2012 radio maintenance.
Department:Information Technology
Caption:Motion to approve the utilization of rebanding reimbursements to
pay for 2012 radio maintenance. (Approved by Public Safety
Committee January 30, 2012)
Background:The FCC has mandated that all 800 MHz band users, within the
United States, reconfigure their radios to accommodate a
restructuring of the frequencies. This plan will reduce or eliminate
the interference that previously existed. This interference was
between Sprint/Nextel and/or Cellular A & B bands and Public
Safety. Due to this fact, Sprint/Nextel is also mandated to fund all
associated expenses.
Analysis:Approval of this agenda item will reduce the operating budget of
twenty nine (29) departments for a total of $185,741.25 and add
$4,488.75 to the general fund. By using this method of
reallocation the departments that have been impacted by this
rebanding project will be reimbursed proportionately to their
contribution.
Financial Impact:The approved reimbursement to Augusta is $85.00 per radio.
Augusta has an inventory of 2,238 radios. The anticipated
reimbursement amount is $190,230.00. The remaining $4,488.75
will go into the general fund.
Alternatives:NA
Recommendation:Approve the utilization of rebanding reimbursements to pay for
2012 radio maintenance.
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 14
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
SERVICE AGREEMENT
Attn: National Service Support
1309 East Algonquin Road
Schaumburg, IL 60196
(800) 247-2346 Date: 01/18/2012
Contract Number: S00001003092Contract Modifier: RN02-OCT-11 10:57:55
Supercedes Agreement(s):
Company Name: AUGUSTA RICHMOND COUNTYAttn: Steve Smead
Billing Address: 501 Greene St Annex 101City, State, Zip: Augusta, GA 30901
Customer Contact: Tameka AllenPhone: (706)821-1562
Fax:
Required P.O.: No
Customer # : 1011387439Bill to Tag # : 0003
Contract Start Date: 01/01/2012Contract End Date: 12/31/2012
Anniversary Day: Dec 31stPayment Cycle: ANNUAL
Tax Exempt: Exempt From All Taxes PO # :
Annual Prepay Discount Applied
Qty Model/Option Description Monthly Ext Extended
ANIMAL CONTROL TOT. $1,399.71
911 CENTER SUB. TOT. $1,726.05
EMA TOT. $222.00
EMS TOT. $ 551.67
FIRE TOT. $20,858.01
FLEET MGT. TOT. $1,830.39
LICENSE & INSP. TOT. $3,021.42
MARSHALL TOT. $2,307.69
FT. GORDON TOT. $445.85
PW FACILITIES TOT. $3,337.77
PW MAINT TOT. $5,168.16
RCCI TOT. $3,983.79
SHERIFF TOT. $48,239.49
PARKS & REC TOT. $4,212.45
SOLID WASTE TOT. $215.34
TRAFFIC ENG. TOT. $2,382.06
TRANSIT TOT. $0.00 - REMOVED 1-18-12
TREES & LANDSCAPE TOT. $2,799.42
UTILITIES-BAY ST. TOT. $2,691.75
UTILITIES-CEN. AVE. TOT. $2,819.40
UTILITIES-PEACH ORCH. TOT. $3,367.08
$ 15,478.44 $185,741.25
Attachment number 1 \nPage 1 of 6
Item # 14
UTILITIES-FILTER PLNT TOT. $215.34
BUSH FIELD TOT. $12,042.60
C/S MAX HICKS TOT. $ 4,767.45
RAW WATER TOT. $ 111.00
ENGINEERING ADMIN TOT. $849.36
UTL. GROUND & WATER TOT. $111.00
911 - INFRA REPAIR + LOCAL ONSITE TOT. $37,041.65
*Repair, OnSite & Tech Spt on Consoles & FSA4000 System
FIRE - INFRA REPAIR + LOCAL ONSITE TOT. $19,023.35
*Repair, OnSite & Tech Spt on Consoles & FSA4000 SystemSPECIAL INSTRUCTIONS
PERFORMANCE DESCRIPTIONS
Subtotal - Annual Recurring
Services
Total $15,478.44 $185,741.25
Taxes - -
Grand Total $ 15,478.44 $ 185,741.25
** Sell Price Reflects Annual Prepay Discount
THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
Subcontractor(s) City State
MOTOROLA RADIO SUPPORT CENTER ELGIN IL
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
AUGUSTA COMMUNICATIONS AUGUSTA GA
I received Statements of Work that describe the services provided on this
Agreement. Motorola's Service Terms and Conditions, a copy of which is
attached to this Service Agreement, is incorporated herein by this reference.
AUTHORIZED CUSTOMER SIGNATURE TITLE DATE
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE (SIGNATURE)TITLE DATE
MOTOROLA REPRESENTATIVE (PRINT NAME) PHONE FAX
Attachment number 1 \nPage 2 of 6
Item # 14
Service Terms and Conditions
Motorola, Inc.,("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows:
Section 1 APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola agrees to provide to Customer either (1) maintenance, support and/or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement.
Section 2 DEFINITIONS AND INTERPRETATION
2.1. "Agreement" means these Service Terms and Conditions; the cover page for the Service Agreement or the
Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. Ininterpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions will take precedence over
any cover page, and the cover page will take precedence over any attachments, unless the cover page or attachment specifically states otherwise.
2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement.
2.3. "Services" means those installation, maintenance, support, training, and other services described in this Agreement.
Section 3 ACCEPTANCE Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This
Agreement will become binding only when accepted in writing by Motorola. The term of this Agreement will begin on the "Start Date" indicated in this Agreement.
Section 4 SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other
document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's
then-applicable rates for such services.
4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are
prescribed by Motorola will be followed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the
warranty for such additional equipment expires.
4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out
of service. Customer's obligation to pay Service fees for such Equipment will terminate at the end of the month in which Motorola receives such written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous
environments.
4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorolamay modify the scope of Services related to such Equipment; remove such Equipment from the Agreement; or increase
the price to Service such Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in
a manner consistent with the level of Service purchased as indicated in this Agreement.
Section 5 EXCLUDED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards;
excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips,
battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no
Attachment number 1 \nPage 3 of 6
Item # 14
obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by such transmission medium.
Section 6 TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's
location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors willnot be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and
software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding
weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably
incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for such charges and expenses.
Section 7 CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be availabletwenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to
maintain contact, as needed, with Motorola.
Section 8 PAYMENT
Unless alternative payment terms are specifically stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within
twenty (20) days of the invoice date. Customer agrees to reimburse Motorola for all property taxes, sales and use taxes,
excise taxes, and other taxes or assessments levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity.
Section 9 WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period
of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty,Customer's sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-rata basis,
the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
Section 10 DEFAULT/TERMINATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written
plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan
approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of
termination to the defaulting party.
10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to
Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services.
Section 11 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict
liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY
COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED
TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this
Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon anopen account. This limitation of liability will survive the expiration or termination of this Agreement and applies
notwithstanding any contrary provision.
Section 12 EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of
Attachment number 1 \nPage 4 of 6
Item # 14
this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement,
however, an omission of the reference to this Agreement shall not affect its applicability. In no event shall either party be
bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties
to override and modify this Agreement; and the purchase order,acknowledgement, or other writing is signed by authorizedrepresentatives of both parties.
Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished
to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or
as required by law, any confidential information or data to any person, or use confidential information or data itself for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section will survive
the expiration or termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in any manner or at
any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license
under any Motorola patent, copyright, trade secret, or other intellectual property including any intellectual property createdas a result of or related to the Equipment sold or Services performed under this Agreement.
Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications
Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters.
Section 15 COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage
on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of
Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law.
Section 16 MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose
of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage to such property, and return it to Motorola upon request.
This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction.
Section 17 GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and
effect.
17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in accordance with the
laws of the State in which the Services are performed.
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its performance, under this
Agreement.
17.6. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OFTHE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS
Attachment number 1 \nPage 5 of 6
Item # 14
THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of theServices to reflect its current rates.
17.7. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect
at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a
time and materials basis at Motorola's then effective hourly rates.
Attachment number 1 \nPage 6 of 6
Item # 14
DIVISION OF STATE INFORMATION TECHNOLOGY (803) 896-0300 FAX: (803) 896-0789
4430 BROAD RIVER ROAD COLUMBIA, SOUTH CAROLINA 29210-4012 WWW.CIO.SC.GOV
NIKKI HALEY, CHAIRMAN GOVERNOR CURTIS M. LOFTIS, JR. STATE TREASURER RICHARD ECKSTROM, CPA COMPTROLLER GENERAL
HUGH K. LEATHERMAN, SR. CHAIRMAN, SENATE FINANCE COMMITTEE DANIEL T. COOPER CHAIRMAN, HOUSE WAYS AND MEANS COMMITTEE ELEANOR KITZMAN EXECUTIVE DIRECTOR
TO: George Crouch, Division of State Information Technology DATE: April 28, 2011 SUBJECT: Rebanding Disbursement Request – Subscriber Rebanding This expenditure is made in accordance with Sprint/Nextel Rebanding Agreement REQUEST FOR FUNDS DISBURSEMENT IS REQUESTED TO THE PROGRAM RECIPIENT LISTED BELOW:
(A) Name of Payee:
(B) Department:
(C) Address:
(D) City, State & Zip:
(E) Contact Person:
(F) Contact Number:
(G) Federal Identification #:
(H) Fiscal Budget Year:
(I) Disbursement Amount (Total): $
REQUEST FOR FUNDS ALLOCATION:
(J) Disbursement of Cash (Check) - must provide W-9 form with request $
(K) Funds allocated to Palmetto 800 User Fees: (Please provide Palmetto 800 Account Codes) $ (Acct# )
(L) Funds allocated to Equipment or Service Purchases (Motorola Quote must be attached) $
(M) Total Radios Reconfigured:
(N) Per Radio Reimbursement: $ 85.00
(O) Total Funds Allocated: $
Please allocate the program funds equipment and/or checks will be sent directly to the program recipient. Authorizing Agency Signature: _____________________________________________ Date ______________ ________________________________________________ _____________________ Print Name Title _________________________________________________ _____________________ E-mail Phone
Attachment number 2 \nPage 1 of 2
Item # 14
South Carolina 800 MHz Rebanding Disbursement Request Form Instructions The Rebanding Disbursement Request form is one of the most important forms in the rebanding process as it
provides reimbursement for your agency’s time, management and travel to have your radios rebanded. The
form is also how we report the distribution of funds for the mandated audit of the rebanding process.
NOTE: THIS FORM IS ONLY TO BE COMPLETED AND SUBMITTED AFTER ALL OF YOUR
RADIOS HAVE BEEN REBANDED.
Instructions for Top Section: Line A – Insert the name of your agency, city or county.
Line B – Insert the department (i.e., Police, Fire, Rescue, EMS, etc.) if applicable. Line C – Mailing address.
Line D – Mailing address including city, state and zip code.
Line E – Name of contact person. Line F – Contact telephone number for the person in Line E.
Line G – Federal tax identification number.
Line H – Current State budget year at the time of your form submission. Line I – Total amount of funds disbursement you are requesting (# of radios rebanded x $85.00).
This information must match the radio inventory sheet for the rebanding audit. Instructions for Bottom Section: Line J – List the dollar amount requested to be dispersed in the form of a check. (If requesting any amount of funds in the form of a check, a W-9 form must be completed).
Line K – List the dollar amount allocated to prepay Palmetto 800 user fees. (If possible, please include your Palmetto 800 account number). Line L – List the dollar amount allocated to purchase Motorola equipment.
(You must attach a Motorola quote for the equipment you want with your request). Note - Or any combination of the three (lines J, K, L) to add up to the total funds allocated.
Line M – List the total number of radios rebanded (must match inventory sheet).
Line N – Amount of reimbursement per radio (pre-set at $85.00). Line O - Total amount of disbursement you are requesting (# of radios rebanded x $85.00).
This information must match the radio inventory sheet for the rebanding audit.
The signature part of the form “must” be completed including e-mail and phone number as this is the form
that will be submitted to the auditors verifying that the State dispersed the funds list above to your agency.
If you have any questions, please contact your rebanding coordinator or a team member below.
Mary Ellen Laster - mlaster@cio.sc.gov - (803) 767-9678 (South/East of I-20 coordinator) Ernie Flores - eflores@cio.sc.goc - (803) 767-5343 (North/West of I-20 coordinator)
Howard Ramey – hramey@cio.sc.gov – (404) 862-4239
George Crouch – gcrouch@cio.sc.gov - (803) 896-0367 Buddy Jordon – jordanb@cio.sc.gov – (803) 896-0443
Rick Daves – rdaves@cio.sc.gov – (803) 896-0675
Attachment number 2 \nPage 2 of 2
Item # 14
Commission Meeting Agenda
2/7/2012 5:00 PM
Augusta Fire Department Promotional Process
Department:Fire Department
Caption:Motion to approve the transfer of $120,000 from the fund balance
into the Fire Department operational budget to complete the Fire
Department Promotional Process. The RFP for the Fire
Department Promotional Process has been completed and
Selection Works has been recommended to perform this
task. (Approved by Public Safety Committee January 30,
2012)
Background:The RFP process for the Fire Department Promotional Process has
been completed and Selection Works has been recommended to
perform this task. Approval to complete the RFP process to
procure professional services for this project was requested and
approved by Commission on 9/6/2011. Included in the attachment
it was indicated that funds would be available from the Fire
Department Fund Balance, however, the transfer of these funds
into the operational budget was never made. The transfer request
was made again in January, 2012 but we were advised by Finance
to go through the Commission approval process again. The last
promotional process was held in 2008 and the eligibility list has
expired. Our department is in dire need to hold a promotional
process to fill vacancies in key leadership and operational
positions within the various ranks and to establish a new
promotional eligibility list for future vacancies. We have chosen
to use a professional company to ensure the process is statistically
valid and reliable, to assure a lack of bias, and to keep litigation at
a minimum.
Analysis:According to Fire Department Policy, promotional eligibility lists
are only valid for two years. The last promotional lists expired in
2010. Our department needs to establish new promotional lists to
keep in compliance with our policy and to maintain personnel at
the appropriate ranks of Battalion Chief, Captain, Lieutenant, and
Sergeant.
Financial Impact:Funding for this process will need to be supported by the Fire
Department fund balance in the amount of $120,000.Cover Memo
Item # 15
Alternatives:Postpone the promotional process.
Recommendation:Approve the transfer of $120,000 from the fund balance into the
Fire Department operational budget to complete the Fire
Department Promotional Process.
Funds are Available
in the Following
Accounts:
Funds are available in the Fire Department fund balance.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Request for Proposal
Request for Proposals will be received at this office until Tuesday, November 22, 2011 @ 11:00 a.m. for
furnishing:
RFP Item #11-158 Promotional Assessment for Fire Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on
Friday, November 4, 2011 @ 10:00 a.m. in the Procurement Department. All questions must be
submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Monday, November 7, 2011 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 13, 20, 27, November 3, 2011
Metro Courier October 19, 2011
cc: Tameka Allen Deputy Administrator
Howard Willis Fire Department
Mike Rogers Fire Department
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 15
Vendors:
I/O Solutions
1127 S. Manheim
Rd., Suite 203
Westchester, IL
60154
Booth Research
Group
19029 E. Plaza Dr.,
Suite 200
Parker, CO 80134
CPS HR Consulting
Services
241 Lathrop Way
Sacramento, CA
95815
Fields Consulting
Group Inc
7926 Jones Branch
Drive, Suite 200
McLean, VA 22102
Selection Works
451 Lowell Avenue
Glen Ellyn, IL 60137
Attachment B Yes Yes Yes Yes
E-Verify Number 45334 226136 466785 464470
One Original Yes Yes Yes Yes
Seven Copies Yes Yes Yes Yes
Addendums 1 Yes Yes Yes Yes
Fee Proposal Yes Yes Yes Yes
RFP Item #11-158
Promotional Assessment
For the City of Augusta - Fire Department
RFP Opening Date: Tuesday, November 22, 2011 at 11:00 a.m.
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
5
Total
PTS
I/O Solutions
1127 S. Manheim Rd.,
Suite 203
Westchester, IL 60154
Booth Research Group
19029 E. Plaza Dr., Suite
200
Parker, CO 80134
Fields Consulting Group
Inc
7926 Jones Branch Drive,
Suite 200
McLean, VA 22102
Selection Works
451 Lowell Avenue
Glen Ellyn, IL 60137
Professional qualifications necessary for
satisfactory performance of required services 35 32.4 29.8 31.4 31.6
Specialized experience and technical
competence in the type of work required 30 28.2 25 25 29.6
Capacity to accomplish the work in the
required time 20 18.6 18.8 18 17.6
Past performance on contracts with
Government agencies, private agencies,
private industry in terms of cost control,
quality work, and compliance with
performance schedules. Document by
references and other means
5 4.8 3.4 3.6 4.2
Firm’s understanding of work to be done 5 4.8 4.4 4.6 5
Proximity to the Area
Within Richmond County 5 points
Within CSRA 4 points
Within Georgia 3 points
Within SE (SC, NC, AL) 2 points
Other 1 point
5 1 1 1 1
Phase I - Total 100 89.8 82.4 83.6 89
2.4 4 2.6 1
Phase II Cumulative Evaluation Sheet - RFP Item #11-158
Promotional Assessment
For the City of Augusta - Fire Department
Tuesday, Decemeber 20, 2011 @ 3:00 p.m.
Phase II - Presentations
Attachment number 3 \nPage 1 of 1
Item # 15
Attachment number 4 \nPage 1 of 3
Item # 15
Attachment number 4 \nPage 2 of 3
Item # 15
Attachment number 4 \nPage 3 of 3
Item # 15
Attachment number 5 \nPage 1 of 4
Item # 15
Attachment number 5 \nPage 2 of 4
Item # 15
Attachment number 5 \nPage 3 of 4
Item # 15
Attachment number 5 \nPage 4 of 4
Item # 15
------.......,rz--£L..~~ F_'_RE_D_E_P_f\._R_T_M_E_N_T__
o I A Christopher E. Jamu
Interim FIre Chief
TO: Ms. Geri Sams, Procurement Director
FROM: Christopher E. James, Interim Fire Chief
DATE: January 17,2012
RE: RFP Hem #J 1-158 Promotional Assessm~nt
Selection Committee Recommendation
The Selection Committee for the Promotional Assessment (RFP# J1-158) for the Augusta Fire
Department met on January 12,2012 for the vendor's presentations. The Selection Committee
convened afterwards, and compared comments of each of the comrniltec mc:mbers.
Based on the criteria used, the Selection Committee and I agree that Selection Works will be the best
compan)' to perfornl the promotional assessment for the Augusta Fire Department. I request that the
Procurement Department proceed with the notifications.
Thank you, and if you should have any questions, pkasc [t:d free to contact mc @706-821-1648.
Fire VepartmelJl Adminlstnlion
3111 Deans Bridge Road -Augusta. GA 30906
(106) 821-2909-Fax (106) 821-2901
WWW.AUGUSTAGA.GOV
Attachment number 6 \nPage 1 of 1
Item # 15
Attachment number 7 \nPage 1 of 7
Item # 15
Attachment number 7 \nPage 2 of 7
Item # 15
Attachment number 7 \nPage 3 of 7
Item # 15
Attachment number 7 \nPage 4 of 7
Item # 15
Attachment number 7 \nPage 5 of 7
Item # 15
Attachment number 7 \nPage 6 of 7
Item # 15
Attachment number 7 \nPage 7 of 7
Item # 15
Commission Meeting Agenda
2/7/2012 5:00 PM
Design Build Construction - Support Structure
Department:Marshal's Department
Caption:Motion to approve award of the Design/Build Construction of a
new support structure for the Marshal's Substation. (No
recommendation from Public Safety Committee January 30,
2012)
Background:RFP-11-131 was issued requesting proposals from qualified firms
to design build a support structure for the Marshal's Office
Substation on Deans Bridge Rd. Responses were reviewed on Oct.
04, 2011 and presentations were received on Nov. 04, 2011.
Analysis:Based on the presentations and information in the proposals, the
Marshal's Office is prepared to make its recommendation to the
Committee.
Financial Impact:The project has a $90,000 budget
Alternatives:None
Recommendation:Approve award of the Design Build Construction of a support
structure for the Marshal's Office Substation to S. D. Clifton.
Funds are Available
in the Following
Accounts:
Funds are available in Capital - 272-02-2610-54.13130
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Request for Proposal
Request for Proposals will be received at this office until Tuesday, September 27, 2011 @ 11:00 a.m. for
furnishing:
RFP Item #11-131 Design/Build Construction Services for a Support Structure
for Marshal’s Office
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Meeting will be held on
Wednesday, September 7, 2011 @ 11:00 a.m. in the Procurement Department 530 Greene Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 9,
2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
The purpose of this Disadvantaged Business Enterprises program is to comply with U.S. Department of
Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and
other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state
assisted contracts as required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et. seq. This DBE
program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts
having mandatory DBE requirements. (See Article 13 of the Augusta, GA Code)
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 11, 18, 25, September 1, 2011
Metro Courier August 17, 2011
cc: Tameka Allen Interim Deputy Administrator
Steve Smith Marshal’s Office
Teresa Russell Marshal’s Office
Jeff Barrett Marshal’s Office
Revised: 7/14/11
Attachment number 1 \nPage 1 of 1
Item # 16
Vendors:
Saido
P. O. Box 14517
Augusta, GA 30919
Kuhlke Construction
3704 Benchmark Dr
Augusta, GA 30909
RW Allen
1015 Broad St
Augusta, GA 30901
SD Clifton
Construction
4324 Wheeler Rd
Martinez, GA 30907
Allen-Batchelor
1063 Franke
Industrial
Augusta, GA 30909
Green Earth
204 Davis Rd
Pelser, SC
Attachment B Yes Yes
E-Verify Number 46611 212153
One Original Yes Yes
Nine Copies Yes Yes
Addendums 1 Yes Yes
Fee Proposal No Bid
Response Yes Yes
RFP Item #11-131
Design/Build Construction Services for a Support Structure
For the City of Augusta - Marshall's Department
RFP Opening Date: Tuesday, September 27, 2011 at 11:00 a.m.
Page 1 of 2
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Vendors:
Creative Concrete
30771 Hwy 17
Waverly, GA 31565
Crestline Builders
5880 Crestline Rd
Laurinburg, NC
Parr Builders
220 Gunter St
St Mary's, GA 31558
Attachment B
E-Verify Number
One Original
Nine Copies
Addendums 1
Fee Proposal
RFP Item #11-131
Design/Build Construction Services for a Support Structure
For the City of Augusta - Marshall's Department
RFP Opening Date: Tuesday, September 27, 2011 at 11:00 a.m.
Page 2 of 2
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Commission Meeting Agenda
2/7/2012 5:00 PM
2012 - Coroner's Explorer
Department:Finance Department - Fleet Management
Caption:Motion to approve the purchase of one Ford Explorer for the
Coroner's Office from Phase VI - Sales Tax (Public Safety
Vehicles). (Approved by Finance Committee January 30,
2012)
Background:The Coroner’s Office was approved for one additional Deputy
Coroner in the 2012 budget. This individual will need a vehicle
for rotational on call. There are currently 3 employees, including
the Coroner, that are subject to responding 24 hours a day, 7 days
per week through the year. These employees have an assigned
vehicle equiped with specialty equipment, including personal
protective equipment (PPE), necessary for on-site investigations
and other duties required of the Corner's Office.
Analysis:The new vehicle (Ford – Explorer) will be purchased through the
Georgia Statewide Contract bid program, contract number
SWC90795-2, assuring the best pricing available throughout the
state. Contract documents are attached for review.
Financial Impact:The cost of the Explorer is $27,081.00. Funding for the
procurement of this equipment will be through the current
SPLOST VI sales tax (second year).
Alternatives:1.) None recommended, approve the purchase, 2.) disapprove the
purchase.
Recommendation:Approve the purcahse of one Ford Explorer for the Coroner's
Office.
Funds are Available
in the Following
Accounts:
Sales Tax, Phase VI - Public Safety Vehicles (second year).
Cover Memo
Item # 17
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 4
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Item # 17
Commission Meeting Agenda
2/7/2012 5:00 PM
2012 Animal Services - Containment Truck
Department:Finance Department - Fleet Management
Caption:Motion to approve the acquisition of one replacement animal
containment truck for the Animal Services Department.
(Approved by Finance Committee January 30, 2012)
Background:Augusta Animal Services Department requests the acquisition one
animal containment truck to replace a 2003, F-250 with 157,655
miles, asset number F02332. This vehicle meets the replacement
criteria established in 2004, the evaluation is attached for
review. This vehicle has become a liability to the Department. The
lack of General Fund Capital Outlay funding for vehicles and
equipment in the past has prevented Animal Services from
maintaining their required needs.
Analysis:The new vehicle will be purchased through the Georgia Statewide
Contract bid program, contract number S-90795, assuring the best
pricing available throughout the state.
Financial Impact:The cost of the animal transport truck is $38,553.00. Funding for
the procurement of this equipment will be through the current
SPLOST VI sales tax program.
Alternatives:1.) Approve the replacement, 2.)Disapprove the replacement.
Recommendation:Approve the acquisition of the replacement vehicle for the Animal
Services Department and approve the surplus sale of the replaced
vehicle.
Funds are Available
in the Following
Accounts:
Sales Tax Funds, Phase VI (second year)- Public Safety Vehicles.
REVIEWED AND APPROVED BY:Cover Memo
Item # 18
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 1
Item # 18
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Commission Meeting Agenda
2/7/2012 5:00 PM
2012 Public Safety - Impalas
Department:Finance Department, Fleet Management
Caption:Motion to approve the replacement of 7 public safety vehicles
using Sales Tax Funds as approved in the Sales Tax Referendum
for Phase VI. (Approved by Finance Committee January 30,
2012)
Background:In December of 2008, Fleet Management submitted a request to
replace public safety vehicles as part of the 2011 Sales Tax
Referendum. This referendum was passed which will provide 1.5
million dollars for replacement vehicles for Public Safety each
year for 5 years. The items listed below are from funds available
for Phase VI of the Sales Tax and Fleet Management will be using
the Georgia State Contract for the procurement of these vehicles.
Contract documents are provided as an attachment. Approvals
for additional vehicles will be requested once the bid process has
been completed. The standard vehicle for Public Safety-Criminal
Investigation Division is the Chevrolet Police Impala. We are
requesting 4 Impala’s for CID replacements. The evaluations for
the vehicles to be replaced are attached for review, all meet the
replacement criteria. The Marshal’s Department lost two vehicles
in 2011 due to damage caused by severe weather. Two Impala’s
are recommended for their replacements. Fleet Management is
recommending 1-Impala for normal replacement for the District
Attorney’s Office, the assessment sheet is attached for review, the
vehicle being replaced will replace a 1996 Crown Victoria that
was used by the Tax Assessors office that can no longer be
repaired due to non-availability of an ABS module.
Analysis:The purchase of public safety vehicles using Sales Tax funds will
provide greater flexibility to the Administrator in the use of
Capital Outlay. The purchase of new vehicles will also reduce the
maintenance cost of public safety vehicles which are outside of
their “life cycle”. Vehicles going out of service will be sold at
auction.
Financial Impact:The 4 Criminal Investigation Division vehicles will be purchased
for $21,507 each ($86,028.00), 2-Impala’s for the Marshal’s
Cover Memo
Item # 19
Department at $23,538.00 ($47,076.00) and 1-Impala for the
District Attorney’s Office at $21,507.00. All of the Impalas will
be purchased from Hardy Chevrolet Group (Dallas, GA) using the
Georgia State Contract. The purchase will be bought through the
Sales Tax funds (Phase VI).
Alternatives:1.) Approve the purchase of 7 vehicles for Public Safety; 2.)
Disapprove the purchase of 7 vehicles for Public Safety 3.)
Approve the request in part.
Recommendation:Approve request to purchase 7 Chevrolet Impala’s for a total cost
of $154,611.00 and declare the vehicles to be replaced as surplus
and available for sale at auction.
Funds are Available
in the Following
Accounts:
Sales Tax Phase VI, second year.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
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Item # 19
Commission Meeting Agenda
2/7/2012 5:00 PM
Budget Amendment / Transfer Funds
Department:Planning and Development
Caption:Motion to approve the transfer of funds ($11,850) from the
Building Reserve Fund to the Building Division 2012 budget for
software change orders. (Approved by Finance Committee
January 30, 2012)
Background:The software systems for the former License & Inspection
Department now Planning and Development have been upgraded
with the implementation MS Govern ‘CityView’ . The project was
funded through IT, and with a commitment of $200,000 from the
Building Division (Appropriation resolution approved July 26,
2005). The Building Division software balance is approximately
$100,000.
Analysis:The transfer of funds ($11,850) will be used to cover the cost of
five requested change orders (attached).
Financial Impact:The Building Reserve Fund will be decreased by $11,850 leaving
a Fund balance of approximately $508,000.
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funds are available in the Building Division Reserve Fund.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 20
Clerk of Commission
Cover Memo
Item # 20
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Commission Meeting Agenda
2/7/2012 5:00 PM
Commercial Property Insurance Renewal
Department:Finance/Risk Managment Division
Caption:Motion to approve property insurance coverage for 2012 offered
through Affiliated FM Insurance for a premium of $ 346,828 on a
$ 50,000 deductible per occurrence policy ($100,000 deductible
on flood, earthquake and Fort Gordon property). Breakdown on
quote: $328,828 property coverage, $10,000 engineering fee and
$8,000 terrorism coverage. Quote is based on property values of
$651,972,159 as of 12/28/11. (Approved by Finance Committee
January 30, 2012)
Background:Dawson & Taylor Insurance Company seeks annual quotes from
the insurance market for coverage on buildings and contents
owned by Augusta, GA. Quotes are obtained from only carriers
with an A or better rating. There were five companies which
responded with quotes and three declinations to quote. Affiliated
FM, Augusta's current insurance carrier, was the low bidder.
Current coverage carries a $50,000 deductible per
occurrence. Quotes were requested for deductibles of $50,000 and
$100,000. Please see attachment for listing of quotes and
declinations.
Analysis:
Financial Impact:2012 property value of $ 651,972,159: For commercial insurance
coverage for 2012, quotes were requested on deductibles of
$50,000 and $100,000. Low bidder, Affiliated FM, gives a
$10,907 reduction in premium cost if the Commission elects to
retain $100,000 of risk per occurrence. Options for coverage
which includes an engineering fee and premium for Terrorism
coverage: $ 50,000 Deductible Premium: $ 348,828 $100,000
Deductible Premium: $ 337,921
Alternatives:1. Drop coverage and retain risk 2. Reduce premium by only
insuring those property representing the largest losses should an
event damage these structures (Municipal Building, Law
Enforcement Center, Judicial Center, RCCI, etc.) Cover Memo
Item # 21
Recommendation:Approve insurance coverage for 2012 through Affiliated FM
Insurance with $ 50,000 deductible for premium of 346,828.
Effective date of coverage is February 1, 2012 through February
1, 2013.
Funds are Available
in the Following
Accounts:
611 015212 General Insurance
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1 \nPage 1 of 3
Item # 21
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Item # 21
Commission Meeting Agenda
2/7/2012 5:00 PM
Request for Refund - Hawkins, S 179-0-070-00-0
Department:Board of Assessors
Caption:Motion to approve a request for refund for tax year 2010 in the
amount of $246.29 for property located at 2415 Plantation Rd.
owned by Steven A. Hawkins. (Approved by Finance
Committee January 30, 2012)
Background:Mobile home was taken off real estate and added to pre-bill
mobile home digest per Melanie Oglesby for tax years 2010 and
2011 (Deleted mobile home); 2010 taxes paid by Silas Hale and
Lisa Garbey.
Analysis:
Financial Impact:
Alternatives:
Recommendation:Refund $246.29 to homeowner for tax year 2010, property located
at 2415 Plantation Rd.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1 \nPage 1 of 4
Item # 22
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Item # 22
Commission Meeting Agenda
2/7/2012 5:00 PM
Reynolds Street Parking Deck
Department:Administrator
Caption:Motion to approve the Reynolds Street Parking Deck Agreement.
(No recommendation from Finance Committee January 30,
2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Commission Meeting Agenda
2/7/2012 5:00 PM
Augusta Beautification Program Agreement- Gordon Hwy
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve entering into an agreement with The Gordon
Highway Development Committee to provide landscape
maintenance along Gordon Highway between North Leg Road
and Sibley Road as requested by AED. (Approved by
Engineering Services Committee January 30, 2012)
Background:The Gordon Highway Development Committee is privately-
funded group proposing to landscape and maintain the median
along Gordon Highway between North Leg Road and Sibley
Road. For landscaping projects along State Routes, GDOT
requires the city entering into a mowing and maintenance
agreement, irrespective of funding source. The proposed
agreement will allow The Gordon Highway Development
Committee to provide this maintenance on behalf of the city.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated.
Alternatives:1. Approve entering into an agreement with The Gordon Highway
Development Committee to provide landscape maintenance along
Gordon Highway between North Leg Road and Sibley Rd as
requested by AED. 2. Do not approve and beautification project
cannot proceed.
Recommendation:Approve alternative one.
Funds are Available
in the Following
Accounts:
none
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 3
Item # 24
Attachment number 1 \nPage 2 of 3
Item # 24
Attachment number 1 \nPage 3 of 3
Item # 24
Commission Meeting Agenda
2/7/2012 5:00 PM
Berckmans Road Widening, Realignment and Bridge Replacement Project
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve and award the first three phases of the Design
Consultant Services Agreement to Pond and Company on the
Berckmans Road Widening, Realignment and Bridge
Replacement Project. The first three phases will include: Concept
Development in the amount of $198,261.42; Database Preparation
in the amount of $138,123.00; and Environmental Documentation
in the amount of $15,066.80 ($351,451.22 total). Project to be
funded from SPLOST Phase VI as requested by AED. (Approved
by Engineering Services Committee January 30, 2012)
Background:Design for the Berckmans Road Widening, Realignment and
Bridge Replacement Project was voted for and funded through
SPLOST VI. Berckmans Road in combination with Highland
Avenue and Wheeless Road provides the only continuous north-
south connection between south Augusta and Washington Road.
Subsequently, between Wheeler Road and Washington Road,
Berckmans Road has an average daily traffic volume in excess of
12,000 vehicles per day. Moreover, the widening of Alexander
Drive and the projected growth for the Villages at Riverwatch
makes the maintenance of this route pertinent to the regional
mobility of the area.Currently, Berckmans Road terminates at its
intersection with Washington Road making it necessary for
travelers who wish to access the commercial developments on
Riverwatch Parkway to turn left onto Washington Road and then a
right-turn onto Alexander Drive and vice versa resulting in
inefficiency not only in this route but along Washington Road as
well due to the fact that so much of the signal’s “green” time is
used to address left-turns movements could be used more
efficiently for other movements. Therefore, the purpose of this
project is to realign Berckmans Road between Ingleside Drive and
Washington Road and align it with Alexander Drive. This will
provide a more efficient north-south connection between south
Augusta and Riverwatch Parkway as well as improve progression
along Washington Road.In August 2011, a request for
Qualifications was released for qualified firms to provide design
services for this project.
Cover Memo
Item # 25
Analysis:In August 2011, a request for Qualifications was released for
qualified firms to provide design services for this project. Firms
were evaluated based on qualifications, project approach,
experience, and interviews in November 2011. The following
firms submitted RFQs and were evaluated: 1. Florence and
Hutchinson 2. Heath and Linebeack 3. LAI Engineering 4.
Moreland Altobelli and Associates 5. Pond and Company 6.
Wolverton and Associates 7. W.R. Toole Engineers, Inc. Based on
the evaluation procedures, Pond and Company was selected for
this project.
Financial Impact:Funds are available in SPLOST Phase VI.
Alternatives:1) Approve and award the first three phases of Design Consultant
Services Agreement to Pond and Company for the Capital Project
Budget in the amount of $351,451.22 on the Berckmans Road
Widening, Realignment, and Bridge Replacement Project to be
funded from SPLOST Phase VI as requested by AED. 2) Do not
approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST PH VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1 \nPage 1 of 1
Item # 25
Attachment number 2 \nPage 1 of 19
Item # 25
Attachment number 2 \nPage 2 of 19
Item # 25
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:9-Jan-12
Cost Summary
By Phase / Firm
Total Fee Pond & Company
(Prime)
URS MPH and Associates
(WBE)
Lowe Agility Surveying
(DBE)
S&ME
Enter all disciplines provided by
each firm >>
Roadway, Traffic & LA Bridge, Environ. & QC Traffic and Public Inv. Survey & Mapping Survey Geotech
Totals 860,510.42$ 475,430.00$ 174,286.40$ 38,049.02$ 88,272.00$ 48,019.00$ 36,454.00$
1 Concept Development 198,261.42$ 120,910.00$ 39,302.40$ 38,049.02$ -$ -$ -$
2 Database Preparation 138,123.00$ 3,800.00$ -$ -$ 86,304.00$ 48,019.00$ -$
3 Environmental Document 15,066.80$ 3,320.00$ 11,746.80$ -$ -$ -$ -$
4 Preliminary Plans 264,928.60$ 179,520.00$ 60,927.60$ -$ 666.00$ -$ 23,815.00$
5 Right of Way Plans 45,488.00$ 41,690.00$ 2,496.00$ -$ 1,302.00$ -$ -$
6 Final Plans 198,642.60$ 126,190.00$ 59,813.60$ -$ -$ -$ 12,639.00$
Phase Phase Description
Pond and Company
Berkmans Road Widening Cost Proposal Page 1 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 4,192 475,430.00$ 18,450.00$ 456,980.00$
1 Concept Development 1,030 120,910.00$ 3,450.00$ 117,460.00$
2 Database Preparation 34 3,800.00$ -$ 3,800.00$
3 Environmental Document 26 3,320.00$ -$ 3,320.00$
4 Preliminary Plans 1,636 179,520.00$ 5,400.00$ 174,120.00$
5 Right of Way Plans 390 41,690.00$ 1,200.00$ 40,490.00$
6 Final Plans 1,076 126,190.00$ 8,400.00$ 117,790.00$
Staff Type / Project Hourly Rates / Hours
Total Hours Principal
Project
Manager
Senior
Engineer Engineer Technician
Clerical
Administrator
Phase Description $175.00 $140.00 $120.00 $95.00 $80.00 $60.00
TOTALS ==> 4,192 86 842 1,130 1,254 826 54
1 Concept Development 1,030 38 250 310 302 106 24
2 Database Preparation 34 8 16 8 2
3 Environmental Document 26 16 8 2
4 Preliminary Plans 1,636 24 288 424 464 424 12
5 Right of Way Plans 390 6 80 40 160 100 4
6 Final Plans 1,076 18 200 332 328 188 10
Mileage Reproduction Traffic Counts
Phase Description
TOTALS ==> 18,450$ 3,600$ 13,350$ 1,500$ -$ -$ -$ -$ -$
1 Concept Development 3,450$ 1,200$ 750$ 1,500$
2 Database Preparation -$
3 Environmental Document -$
4 Preliminary Plans 5,400$ 1,200$ 4,200$
5 Right of Way Plans 1,200$ 1,200$
6 Final Plans 8,400$ 1,200$ 7,200$
Pond & Company
Total Other
Direct Costs
Other Direct Costs
Roadway, Traffic and Landscaping Design
Pond and Company
Berkmans Road Widening Cost Proposal Page 2 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Pond & Company
Roadway, Traffic and Landscaping Design
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
1 Concept Development 818 38 250 310 302 106 24
Project Management & Coordination 52 4 40 8
Prepare Concept Layout 122 2 24 40 40 16
Validate/Revise Concept Layout 28 4 8 8 4 4
Prepare Concept Profiles 60 8 12 24 16
Prepare Concept Cross Sections 60 4 8 32 16
Prepare Concept Landscape Plans and Rendering 74 2 8 40 16 8
Prepare Concept Construction Cost Estimate 48 8 16 16 8
Prepare Concept Right of Way Cost Estimate 36 12 16 8
Prepare Concept Report 52 16 12 16 8
Contribute to Concept Alternative Summary/Report 24 16 8
Contribute to Concept Alternate Selection Report 16 8 8
Prepare Design Data Book 20 4 8 8
Obtain Traffic Counts 4 6
Prepare Traffic Volume Projections 8 16
Prepare Accident Rates 8 8
Prepare Traffic Flow Diagrams 6 16 30
Perform Traffic Volume and Intersection Analysis 2 40
Prepare Traffic Engineering Study Report 4 12 20
Conduct and Prepare Pedestrian Alt. Recommendations 4 16 12
Prepare for, Attend, Document Concept Team Meeting 24 10 10 4
Assist with Public Involvement Plan 10 2 8
Prepare for, Attend PIOH, Respond to Comments 50 6 16 16 8 4
Prepare for, Attend PHOH, Respond to Comments 50 6 16 16 8 4
Plan, Prepare for, Conduct Local Government Meetings 18 8 8 2
Meetings, Coversations with Individual Property Owners 26 12 12 2
Prepare for, Attend Key Stakeholder Meetings 24 6 8 8 2
Prepare for, Attend Special Interest Group Meetings 24 6 8 8 2
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
2 Database Preparation 34 8 16 8 2
Project Management & Coordination 10 8 2
Roadway QC of Survey Database 24 16 8
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
3 Environmental Document 26 16 8 2
Project Management & Coordination 10 8 2
Roadway QC of Environmental Document 16 8 8
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Pond & Company
Roadway, Traffic and Landscaping Design
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
4 Preliminary Plans 1,636 24 288 424 464 424 12
Project Management & Coordination 56 8 40 8
Coordinate with Utility Companies 20 4 16
Prepare Typical Sections 24 8 16
Prepare Preliminary Pavement Design 14 2 8 4
Prepare Construction Layout/Stakeout Sheet 36 4 8 8 16
Prepare Roadway Plans, Profiles, etc.348 8 60 80 120 80
Prepare Roadway Cross-Sections 156 16 40 60 40
Prepare Preliminary Driveway Profiles 56 8 16 8 24
Prepare Preliminary Drainage Design and Layout 88 16 40 24 8
Prepare Preliminary Drainage Profiles/Cross Sections 108 12 24 32 40
Prepare Preliminary Staging Plans 108 16 24 8 60
Prepare Prelim. Erosion, Sed. & Pollution Control Plans 208 24 40 80 64
Prepare Existing Utility Plans from Utility Co. Markups 64 8 16 40
Prepare Retaining Wall Locations and Envelopes 64 8 24 24 8
Prepare Preliminary Landscaping Plans 92 4 16 24 40 8
Prepare Detour Report 12 4 4 4
Prepare Draft Special Provisions 16 16
Prepare Detailed Construction Cost Estimate 52 4 16 24 8
Update R/W Cost Estimate 28 4 16 8
Prepare for, Participate in PFPR 16 8 8
Address PFPR Comments 22 8 12 2
Internal Quality Control Reviews 48 4 2 40 2
External Peer Review
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
5 Right of Way Plans 390 6 80 40 160 100 4
Project Management & Coordination 24 4 16 4
Prepare Right-of-Way Plans 236 40 16 120 60
R/W Plans Review/Revisions 112 24 8 40 40
Internal Quality Control Reviews 18 2 16
External Peer Review
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
6 Final Plans 1,076 18 200 332 328 188 10
Project Management & Coordination 48 8 32 8
Coordinate with Utility Companies for Relocations 30 6 16 8
Finalize Roadway Plans, Profiles, etc.184 4 40 40 60 40
Finalize Drainage Design, Profiles, Cross Sections 88 16 32 16 24
Finalize Driveway Profiles 28 4 8 12 4
Prepare Detailed Plan Sheets 56 8 24 16 8
Finalize Pavement Design 18 2 16
Finalize Erosion, Sed. & Pol. Ctrl. Plans for Staged Constr.96 16 40 24 16
Finalize Staging Plans and Details 72 8 16 40 8
Finalize Landscaping Plans 90 4 6 40 24 16
Prepare Final Utility Plans from Utility Company Markups 46 6 24 16
Prepare Special Construction Details 56 8 24 16 8
Prepare Special Provisions 20 8 12
Finalize Detailed Construction Quantities, Cost Estimate 64 12 4 40 8
Prepare for, Participate in FFPR 16 8 8
Address FFPR Comments 22 8 12 2
Revise Construction Plans per R/W Acquisition Revisions 44 4 24 16
Revise Plans, Prepare Amendments During Bidding Process 56 8 16 16 16
Internal Quality Control Reviews 42 2 40
External Peer Review
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 230 38,049.02$ 1,500.00$ 36,549.02$
1 Concept Development 230 38,049.02$ 1,500.00$ 36,549.02$
2 Database Preparation -$ -$ -$
3 Environmental Document -$ -$ -$
4 Preliminary Plans -$ -$ -$
5 Right of Way Plans -$ -$ -$
6 Final Plans -$ -$ -$
Staff Type / Project Hourly Rates / Hours
Total Hours
Project
Manager
Senior
Engineer
Phase Description $160.33 $151.25
TOTALS ==> 230 194 36
1 Concept Development 230 194 36
2 Database Preparation
3 Environmental Document
4 Preliminary Plans
5 Right of Way Plans
6 Final Plans
Mileage Reproduction Traffic Counts
Phase Description
TOTALS ==> 1,500$ 1,000$ 500$ -$ -$ -$ -$ -$ -$
1 Concept Development 1,500$ 1,000$ 500$
2 Database Preparation -$
3 Environmental Document -$
4 Preliminary Plans -$
5 Right of Way Plans -$
6 Final Plans -$
MPH and Associates (WBE)
Public Involvement and Traffic Support
Other Direct Costs
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 5 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
MPH and Associates (WBE)
Public Involvement and Traffic Support
Total Hours Project Manager Senior Engineer
1 Concept Development 230 194 36
Project Management & Coordination 32 32
Stakeholder and Public Involvement Plan 8 8
Stakeholder Group Database 16 16
Coordiantion, Facilitation and Documentation of Two Stakeholder Meetings 36 36
Coordiantion, Facilitation and Documentation of Three Public Meetings 54 54
Website Material Preparation 24 24
Press Release Development 24 24
Prepare Traffic Engineering Study Report 12 12
Conduct and Prepare Pedestrian Alt. Recommendations 8 8
Traffic Quality Control Review 16 16
Total Hours Project Manager Senior Engineer
2 Database Preparation
Total Hours Project Manager Senior Engineer
3 Environmental Document
Total Hours Project Manager Senior Engineer
4 Preliminary Plans
Total Hours Project Manager Senior Engineer
5 Right of Way Plans
Total Hours Project Manager Senior Engineer
6 Final Plans
Pond and Company
Berkmans Road Widening Cost Proposal Page 6 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 1,492 174,286.40$ 2,780.00$ 171,506.40$
1 Concept Development 338 39,302.40$ 1,150.00$ 38,152.40$
2 Database Preparation -$ -$ -$
3 Environmental Document 110 11,746.80$ 650.00$ 11,096.80$
4 Preliminary Plans 522 60,927.60$ 540.00$ 60,387.60$
5 Right of Way Plans 20 2,496.00$ -$ 2,496.00$
6 Final Plans 502 59,813.60$ 440.00$ 59,373.60$
Staff Type / Project Hourly Rates / Hours
Total Hours Group Manager
Sr. Bridge
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
Phase Description $161.20 $124.80 $93.60 $122.20 $91.00 $52.00
TOTALS ==> 1,492 176 520 300 226 218 52
1 Concept Development 338 32 96 60 66 76 8
2 Database Preparation
3 Environmental Document 110 64 6 12 28
4 Preliminary Plans 522 62 110 52 160 130 8
5 Right of Way Plans 20 20
6 Final Plans 502 82 230 182 8
Mileage Reproduction
Archeological
Supplies
Phase Description
TOTALS ==> 2,780$ 1,575$ 930$ 275$ -$ -$ -$ -$ -$
1 Concept Development 1,150$ 800$ 350$
2 Database Preparation -$
3 Environmental Document 650$ 375$ 275$
4 Preliminary Plans 540$ 200$ 340$
5 Right of Way Plans -$
6 Final Plans 440$ 200$ 240$
URS Corp.
Bridge Design/Hydro & Environmental
Other Direct Costs
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 7 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
URS Corp.
Bridge Design/Hydro & Environmental
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
1 Concept Development 338 32 96 60 66 76 8
Concpet Bridge Layouts 56 8 32 16
Concept Typical Sections 32 4 12 16
Creative Imaging Exhibits 52 4 16 16 16
Site Visit 8 8
Survey Data Review 8 4 4
Retrieve Effective FEMA Models 6 2 4
Update FEMA Hydraulic Model for Exist. Conditions 20 4 16
Prepare Hydraulic Concept Model(s)60 24 36
Detail Check Proposed Hydraulic Concept Model(s)16 16
ITR Proposed Hydrauic Model(s)8 8
Public Meetings 24 24
Project Management and Coordination 24 16 8
Cost Estimate 24 12 12
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
2 Database Preparation
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
3 Environmental Document 110 64 6 12 28
Environmental Screening 86 40 6 12 28
Public Involvement Participation 24 24
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
URS Corp.
Bridge Design/Hydro & Environmental
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
4 Preliminary Plans 522 62 110 52 160 130 8
Preliminary Bridge Layout on Approved Concept 42 2 24 16
Preliminary Wall Envelope 32 4 16 12
Preliminary Summary of Quantities 6 2 4
Preliminary Detailed Estimate 6 2 4
Staging Plan 20 4 8 8
Prepare Final Hydraulic Model for Proposed Bridge 36 16 20
Prepare Scour Countermeasures Recommendations 12 4 8
Prepare Hydraulic Design Risk Assesment plan 36 16 20
Prepare "No Rise" or CLOMR Report 24 8 16
Prepare Floodplain Database for FEMA 28 12 16
Community Coordination 16 16
Prepare Final Reports 20 8 12
Rconcile FEMA Proposed Bridge Model with As Builts 20 8 12
Prepare LOMR Report 30 12 18
Prepare LOMR Database 12 4 8
Coordination with FEMA and/or Community 16 16
Detail Check of Final Proposed Hydraulic Model 24 24
ITR of Final Proposed Hydraulic Model 16 16
Project Management and Coordination 24 16 8
Internal Coordination 16 16
Quality Control Checks 28 12 8 8
Cordination/Update Meetings 8 8
External Roadway Peer Review 50 50
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
5 Right of Way Plans 20 20
External Roadway Peer Review 20 20
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
6 Final Plans 502 82 230 182 8
Bridge Plan And Elevation 18 2 8 8
General Notes & Estimated Quantities 20 8 12
Construction Staging 28 4 12 12
Deck Plan 16 8 8
Deck Sections 16 8 8
Superstructure Details 24 12 12
Beam Details 32 12 20
Bearing Details 8 4 4
Substructure Details 52 20 32
Reinforcing Schedules 16 8 8
As-Built Foundation 2 2
Aesthetic Details/Coordination 48 24 24
Wall Plans and Envelopes 4 4
Project Managemanet and Coordination 24 16 8
Internal Quality Control 64 16 24 24
Prepare Bid Documents (estimate/sp's)40 8 16 16
Address Client Review Comments 40 8 16 16
External Roadway Peer Review 50 50
Pond and Company
Berkmans Road Widening Cost Proposal Page 9 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 1,207 88,272.00$ 12,413.00$ 75,859.00$
1 Concept Development -$ -$ -$
2 Database Preparation 1,188 86,304.00$ 12,413.00$ 73,891.00$
3 Environmental Document -$ -$ -$
4 Preliminary Plans 6 666.00$ -$ 666.00$
5 Right of Way Plans 13 1,302.00$ -$ 1,302.00$
6 Final Plans -$ -$ -$
Staff Type / Project Hourly Rates / Hours
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
Phase Description $111.00 $173.00 $68.00 $57.50 $50.00 $44.00 $64.00 $70.00
TOTALS ==> 1,207 92 11 165 224 224 224 17 250
1 Concept Development
2 Database Preparation 1,188 76 11 165 224 224 224 14 250
3 Environmental Document
4 Preliminary Plans 6 6
5 Right of Way Plans 13 10 3
6 Final Plans
Mileage Per Diem Reproduction Stakes
Photo Panel
Material
Aerial
Photography
Phase Description
TOTALS ==> 12,413$ 1,263$ 7,500$ 250$ 200$ 200$ 3,000$ -$ -$
1 Concept Development -$
2 Database Preparation 12,413$ 1,263$ 7,500$ 250$ 200$ 200$ 3,000$
3 Environmental Document -$
4 Preliminary Plans -$
5 Right of Way Plans -$
6 Final Plans -$
Lowe Engineers
Survey and Mapping
Other Direct Costs
Total Other
Direct Costs
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Lowe Engineers
Survey and Mapping
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
1 Concept Development
Concept Photo Control Surveys
Project Management
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
2 Database Preparation 1,168 76 11 165 224 224 224 14 250
Survey Control
Existing Control Recon.22 1 3 6 6 6
GPS Control Monuments & Surveys 43 1 6 12 12 12
TBM Digital Leveling
Prepanel Photo Control 14 2 4 4 4
Photo Control Surveys 14 2 4 4 4
Conventional Control Surveys 57 1 8 16 16 16
Property Database
Tax Map & Deed Research 13 13
Property Corner Surveys & CADD 93 8 25 20 20 20
Topographic Surveys
New Alignment Staking
Roadway Profile Surveys & CADD 143 23 40 40 40
Surface Utility Surveys & CADD 58 10 16 16 16
Supplemental Topo Surveys & CADD 115 19 32 32 32
Railroad Surveys & CADD
Channel Hydraulic Surveys & CADD 58 10 16 16 16
Wetland Survey Location & CADD 54 9 15 15 15
Bridge Survey & CADD 54 9 15 15 15
intersection Surveys & CADD 36 6 10 10 10
Combine database 20
Survey Mobilization 54 18 18 18
Management & coordination
Meetings & Coordination 37 24 5 8
Quality Control 28 16 4 8
Project Management 57 36 5 16
Photography
Obtain New Aerial Photography
Photo Lab Production
Scan Images
Photo Control Selection 6 6
Photogrammetry
Aero Triangulation 100 100
Stereo Compilation & Editing 100 100
Process Ortho Images 12 12
Aero Triangulation LAMP
Stereo Compilation & Editing LAMP
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
3 Environmental Document
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Lowe Engineers
Survey and Mapping
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
4 Preliminary Plans 8 6
Stake Centerline 2 2
Stake Bridge End Roll/Slope Paving
Survey Mobilization
Project Management 6 6
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
5 Right of Way Plans 13 10 3
Stake R/W and Easements 3 3
Survey Mobilization
Project Management 10 10
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
6 Final Plans
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 612 48,019.00$ 5,759.00$ 42,260.00$
1 Concept Development -$ -$ -$
2 Database Preparation 612 48,019.00$ 5,759.00$ 42,260.00$
3 Environmental Document -$ -$ -$
4 Preliminary Plans -$ -$ -$
5 Right of Way Plans -$ -$ -$
6 Final Plans -$ -$ -$
Staff Type / Project Hourly Rates / Hours
Total Hours
Project
Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Phase Description $125.00 $125.00 $72.00 $85.00 $50.00 $50.00 $35.00
TOTALS ==> 612 26 30 120 142 142 142 10
1 Concept Development
2 Database Preparation 612 26 30 120 142 142 142 10
3 Environmental Document
4 Preliminary Plans
5 Right of Way Plans
6 Final Plans
Mileage Per Diem Reproduction Stakes
Phase Description
TOTALS ==> 5,759$ 859$ 4,200$ 500$ 200$ -$ -$ -$ -$
1 Concept Development -$
2 Database Preparation 5,759$ 859$ 4,200$ 500$ 200$
3 Environmental Document -$
4 Preliminary Plans -$
5 Right of Way Plans -$
6 Final Plans -$
Agility Surveying (DBE)
Survey Support
Other Direct Costs
Total Other
Direct Costs
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Agility Surveying (DBE)
Survey Support
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
1 Concept Development
Concept Photo Control Surveys
Project Management
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
2 Database Preparation 612 26 30 120 142 142 142 10
Survey Control
Existing Control Recon.
GPS Control Monuments & Surveys
TBM Digital Leveling
Prepanel Photo Control
Photo Control Surveys
Conventional Control Surveys 38 4 4 10 10 10
Property Database
Tax Map & Deed Research 20 20
Property Corner Surveys & CADD 138 8 40 30 30 30
Topographic Surveys
New Alignment Staking
Roadway Profile Surveys & CADD 118 2 20 32 32 32
Surface Utility Surveys & CADD 60 2 10 16 16 16
Supplemental Topo Surveys & CADD 118 2 20 32 32 32
Railroad Surveys & CADD
Channel Hydraulic Surveys & CADD
Wetland Survey Location & CADD
Bridge Survey & CADD
intersection Surveys & CADD 38 2 6 10 10 10
Survey Mobilization 36 12 12 12
Management & coordination
Meetings & Coordination 15 8 4 3
Quality Control 20 10 6 4
Project Management 11 8 3
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
3 Environmental Document
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
4 Preliminary Plans
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
5 Right of Way Plans
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
6 Final Plans
Pond and Company
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 234 36,454.00$ 18,094.00$ 18,360.00$
1 Concept Development -$ -$ -$
2 Database Preparation -$ -$ -$
3 Environmental Document -$ -$ -$
4 Preliminary Plans 146 23,815.00$ 12,313.00$ 11,502.00$
5 Right of Way Plans -$ -$ -$
6 Final Plans 88 12,639.00$ 5,781.00$ 6,858.00$
Staff Type / Project Hourly Rates / Hours
Total Hours
Principal
Engineer
Project
Manager
Project
Engineer
Field Eng./
Geologist Engineer's Aide Technician
CADD
Technician
Clerical
Administrator
Phase Description $175.00 $146.00 $87.00 $73.00 $43.50 $58.00 $58.00 $40.00
TOTALS ==> 234 6 17 62 94 24 4 12 15
1 Concept Development
2 Database Preparation
3 Environmental Document
4 Preliminary Plans 146 4 11 50 40 20 4 8 9
5 Right of Way Plans
6 Final Plans 88 2 6 12 54 4 4 6
Drilling Laboratory Miscellaneous Specialty Drilling
Mileage and
Reproduction #REF! #REF! #REF!
Phase Description
TOTALS ==> 18,094$ 8,898$ 4,040$ 4,900$ -$ 256$ -$ -$ -$
1 Concept Development
2 Database Preparation
3 Environmental Document
4 Preliminary Plans 12,313$ 4,188$ 4,040$ 3,900$ -$ 185$ -$ -$ -$
5 Right of Way Plans
6 Final Plans 5,781$ 4,710$ -$ 1,000$ -$ 71$ -$ -$ -$
Other Direct Costs
S&ME
Geotechnical/Pavement
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 15 of 16
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City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
S&ME
Geotechnical/Pavement
SUMMARY BY PHASE/MAJOR TASK - HOURS
Staff Type / Hourly Rates / Hours
Total Hours
Principal
Engineer
Project
Manager
Project
Engineer
Field Eng./
Geologist Engineer's Aide Technician
CADD
Technician
Clerical
Administrator
Phase Description $175.00 $146.00 $87.00 $73.00 $43.50 $58.00 $58.00 $40.00
TOTALS ==> 234 6 17 62 94 24 4 12 15
4 Preliminary Plans - TOTALS 146 4 11 50 40 20 4 8 9
Existing Pavement Analysis 50 2 3 30 10 2 3
Final Soil Survey before PFPR 96 2 8 20 40 10 4 6 6
6 Final Plans - TOTALS 88 2 6 12 54 4 4 6
BFI - Bridge # 1 88 2 6 12 54 4 4 6
SUMMARY BY PHASE/MAJOR TASK - OTHER DIRECT COSTS
Drilling Laboratory Miscellaneous Specialty Drilling
Mileage and
Reproduction
Phase Description
TOTALS ==> 18,094$ 8,898$ 4,040$ 4,900$ -$ 256$ -$ -$ -$
4 Preliminary Plans - TOTALS 12,313$ 4,188$ 4,040$ 3,900$ -$ 185$ -$ -$ -$
Existing Pavement Analysis 2,788$ 818$ 970$ 1,000$
Final Soil Survey before PFPR 9,525$ 3,370$ 3,070$ 2,900$ 185$
6 Final Plans - TOTALS 5,781$ 4,710$ -$ 1,000$ -$ 71$ -$ -$ -$
-$
BFI - Bridge # 1 5,781$ 4,710$ 1,000$ 71$
-$
-$
Total Other
Direct Costs
Other Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 16 of 16
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JFMAMJJASONDJFMA
PHASE I - CONCEPT DESIGN
NOTICE TO PROCEED X
CONDUCT TRAFFIC COUNTS AND PREPARE DESIGN TRAFFIC POND TASKS
MEET WITH STAKEHOLDERS AND PUBLIC AGENCIES
PREPARE CONCEPT ALTERNATIVES AUGUSTA TASKS
CONDUCT PUBLIC INFORMATION MEETINGS X
SELECT PREFFERED ALTERNATIVE AND COMPLETE CONCEPT DESIGN
FINALIZE CONCEPT REPORT AND DESIGN Q
CONCEPT REVIEW AND APPROVAL
PHASE II - DATABASE PREPARATION
SET CONTROL AND CONDUCT AERIAL PHOTOGRAPHY AND MAPPING
PROPERTY RESEARCH & TOPOGRAPHIC SURVEY
PREPARE ELECTRONIC DATABASE FOR DESIGN PHASES Q
PHASE III - ENVIRONMENTAL DOCUMENTATION
CONDUCT INITIAL ENVIRONMENTAL SCREENING
PHASE IV - PRELIMINARY CONSTRUCTION PLANS
PRELIMINARY ROADWAY DESIGN Q
PRELIMINARY BRIDGE DESIGN INCL. FEMA AND HYDRO DESIGN Q
PRELIMINARY TRAFFIC AND SIGNAL DESIGN Q
1st SUBMISSION UTILITY PLAN COORDINATION
PRELIMINARY CITY REVIEW
PHASE V - RIGHT OF WAY PLANS
RIGHT OF WAY PLANS PREPARATION Q
PLAN REVIEW AND APPROVAL
RIGHT OF WAY STAKING
RIGHT OF WAY ACQUISITION
PHASE VI - FINAL PLANS
FINAL ROADWAY DESIGN Q
FINAL BRIDGE DESIGN Q
2nd SUBMISSION UTILITY PLAN COORDINATION
FINAL CITY REVIEW
COMPLETE FINAL PLANS AND PREPARE BID DOCUMENTS Q
FINAL APPROVAL AND PROJECT LETTING
Note: Q indicates quality control review of draft documentation.
Berckmans Road Widening, Realignment and Bridge Replacement
Augusta, Georgia
SCHEDULE OF EVENTS
TASK DESCRIPTION 2012 2013
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REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, August 3, 2011 @ 11:00 a.m. for
furnishing:
RFQ ITEM #11-108 Berckman Road Widening, Realignment & Bridge Replacement
for Engineering Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Meeting will be held on
Wednesday, July 13, 2011 @ 10:00 a.m. in the Procurement Department Room 605. A mandatory site visit
will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 15, 2011
@ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does
not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia as the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 16, 23, 30, July 7, 2011
Metro Courier June 22, 2011
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Steve Cassell Engineering Department
Attachment number 3 \nPage 1 of 1
Item # 25
VENDORS Attachment B Original 6 Copies Addendum
Florence & Henderson
1300 Ridenour Blvd Ste 300
Kennesaw GA 30152
YES YES YES YES
Heath & Lineback Engineers
2390 Canton Road Bldg 200
Marietta GA 30066
YES YES YES YES
LAI Engineering
1800 Parkway Place Suite 720
Marietta GA 30067
YES YES YES YES
Moreland Altobelli Associates
2211 Beaver Ruin Road Ste 190
Norcross GA 30071
YES YES YES YES
Pond & Company
3500 Parkway Lane Suite 600
Norcross GA 30092
YES YES YES YES
Wolverton & Associates
6745 Sugarloaf Parkway
Duluth GA 30091
YES YES YES YES
WR Toole Engineers
1005 Broad Street
Augusta GA 30901
YES YES YES YES
T Y Lin International
260 Peachtree Street Suite 900
Atlanta GA 30303
AECOM
1360 Peachtree St Ne Ste 500
Atlanta GA 30309
Augusta Ready Mix
100 Apac Industrial Way
Augusta GA 30907
Cranston Engineering
Old Engine Co. No. 1 Bldg, 452 Ellis Street
Augusta GA 30901
Jacobs
1201 Peach Tree St, Colony Square Ste 1405
Atlanta GA 30361
RS& H
730 Peachtree Street, Suite 430
Atlanta GA 30308
Scott Bridge Co
Po Box 2000, 2641 Interstate Drive
Opelika AL 36804
The LPA Group
3595 Engineering Drive
Norcorss GA 30092
Thomas & Hutton
50 Park of Commerce Way
Savannah GA 31405
URS Corporation
400 Northpark Town Ctr, 1000 Abernathy Road Ne Ste 900
Atlanta GA 30328
RFQ Item #11-108
Berckmans Road Widening, Realignment & Bridge Replacement
for the City of Augusta - Engineering Department
RFQ Due:Wednesday, August 3, 2011 @ 11:00 a.m.
NON-COMPLIANT
Attachment B missing E-Verify Number
Submitted No Bid Response
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 25
Evaluation Criteria PTS
Florence & Henderson
1300 Ridenour Blvd Ste 300
Kennesaw GA 30152
Heath & Lineback Engineers
2390 Canton Road Bldg 200
Marietta GA 30066
LAI Engineering
1800 Parkway Place Suite 720
Marietta GA 30067
Moreland Altobelli Associates
2211 Beaver Ruin Road Ste
190
Norcross GA 30071
Pond & Company
3500 Parkway Lane Suite 600
Norcross GA 30092
Wolverton & Associates
6745 Sugarloaf Parkway
Duluth GA 30091
WR Toole Engineers
1005 Broad Street
Augusta GA 30901
1) Qualifications of Company 20 18.3 18.7 17.2 16.9 18.0 18.3 17.7
2) Qualifications of Key Personnel that will
actually perform the Roadway Design Services 25 18.8 19.5 19.2 20.5 20.8 20.2 20.2
3) Qualification of Key Personnel that will
actually perform the Bridge Design Services 20 16.2 16.7 15.9 18.3 18.7 17.7 17.7
4) Experience on similar Georgia DOT projects
and current workload of key personnel/ability to
meet project schedule.
20 16.0 16.3 17.0 18.3 19.0 16.9 18.7
5) References including specific individuals,
address, phone number, and e-mail address 10 10.0 10.0 10.0 10.0 10.0 10.0 10.0
5) Proximity to Augusta
(5 points)
- Within August-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC,
SC, FL) - 2
- All Others - 1
5 3.0 3.0 3.0 3.0 3.0 3.0 5.0
Phase I - Total 100 82.4 84.2 82.2 87.0 89.5 86.0 89.2
Shortlist 3 1 4 2
Phase II - Presentations 4.0 1.3 3.0 1.7
Phase II - Cumulative Evaluation Sheet - RFQ Item #11-108
Berckmans Road Widening, Realignment & Bridge Replacement
for the City of Augusta - for Engineering Department
Attachment number 5 \nPage 1 of 1
Item # 25
EGIEERIG DEPARTMET
Abie L. Ladson, PE, CPESC, Steven J. Cassell, PE, PTOE,
Director Assistant Director
Augusta Engineering Administration - Traffic Engineering Division
507 Telfair Street - Augusta, Georgia 30901
Phone: (706) 821-1850 - Fax: (706) 821-1724
www.augustaga.gov
MEMORANDUM
TO: Geri Sams, Director Procurement
FROM: Steven J. Cassell, PE, PTOE, Assistant Director
DATE: December 9, 2011
SUBJECT: Berckmans Road Widening, Realignment, and Bridge Replacement
RFQ # 11-108
Project No.: N/A
File Reference: 10 - 005(E)
Ms Sams, it is the recommendation of AED, based on the evaluation, to award the RFQ for the
subject project to Pond and Company.
Please do not hesitate to contact me if you require additional information.
ALL/scm
cc: Phyllis Mills, Quality Assurance Analyst
Abie Ladson, PE, Director,
Andrew G. Mackenzie, Interim General Counsel
Hameed Malik, PhD., PE, Assistant Director (AED)
Valerie R. Jenkins, Accountant (AED)
File
Attachment number 6 \nPage 1 of 1
Item # 25
Attachment number 7 \nPage 1 of 3
Item # 25
Attachment number 7 \nPage 2 of 3
Item # 25
Attachment number 7 \nPage 3 of 3
Item # 25
Attachment number 8 \nPage 1 of 5
Item # 25
Attachment number 8 \nPage 2 of 5
Item # 25
Attachment number 8 \nPage 3 of 5
Item # 25
Attachment number 8 \nPage 4 of 5
Item # 25
Attachment number 8 \nPage 5 of 5
Item # 25
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#N/A. This project proposes to award the first three phases
of the Design Consultant Services Agreement to Pond & Company on the Berckmans Road
Widening, Realignment and Bridge Replacement project. The three phases will include:
Concept Development $198,261.42; Database Preparation $138, 123.00 & Environmental
Documentation $15,066.80 ($351,451.22 total). Funding is available in SPLOST VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 500,000$
500,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes 7$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.17.2012
Attachment number 9 \nPage 1 of 2
Item # 25
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT
SOURCE OF FUNDS CPB
Berckmans Rd Realignment
PHASE VI ($500,000)
TOTAL SOURCES: ($500,000)
USE OF FUNDS
ENGINEERING
328-041110-5212115 $400,000
CONTINGENCY
328-041110-6011110 $100,000
TOTAL USES: $500,000
1.17.2012
Attachment number 9 \nPage 2 of 2
Item # 25
Commission Meeting Agenda
2/7/2012 5:00 PM
D’Antignac Street Drainage Improvements - Change Order #1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve Capital Project Budget Change Number One
and Change Order One for the tunneling construction to replace
150 feet of direct jack and bore of 78 inch class III R.C.P., and
100 feet direct jack and bore of 42 inch class III R.C.P.,
resurfacing D’Antignac between R.A. Dent and Walton Way, and
unforeseen subsurface construction in the amount of $375,731.09
to Mabus Brothers Construction, Inc. for the D’Antignac Street
Drainage Improvements project. Funding is available in SPLOST
Phase V Fund account as requested by AED. (Approved by
Engineering Services Committee January 30, 2012)
Background:The D’Antignac Street Drainage Improvements project was
approved by the Augusta-Richmond County Commission on
March 28, 2007. The construction contract was initially awarded
to Tommy L. Griffin Plumbing and Heating Co. in September
2009. On August 24, 2010, the Contractor went into default on its
contractual obligation to complete the contracted work. Cincinnati
Insurance Company, as surety for Griffin Plumbing awarded the
contract to Mabus Brothers Construction Co. (MBC) to complete
the remaining contractual work. MBC encountered unforeseen
subsurface conditions in the process of jacking and boring under
13th Street. This made the initial tunneling method unsuitable and
warranted using an alternate construction method to complete the
subsurface construction. Also, cleaning the pipe and restoring the
road surface are two other items that were not covered under the
bonded work, but is required to complete the project.
Analysis:To minimize the interruption of traffic and the day to day
activities of the surrounding areas and medical facilities, tunneling
construction was the most effective alternative to complete the
work. Also, cleaning of the pipe will provide an efficient
hydraulic capacity to the system, and restoring the road surface by
resurfacing; will enhance traffic operation safety within the
medical community. This requested change will provide funds
required to compensate for tunneling, resurfacing, and
miscellaneous unforeseen subsurface construction Cover Memo
Item # 26
Financial Impact:Funding is available in SPLOST Phase V Fund account balance to
be transferred to account number 325-041110-
5414710/209825101-5414710 upon Commission approval.
Alternatives:1) Approve Capital Project Budget Change Number One and
Change Order One for the tunneling construction to replace 150
feet of direct jack and bore of 78 inch class III R.C.P., and 100
feet direct jack and bore of 42 inch class III R.C.P., resurfacing
D’Antignac between R.A. Dent and Walton Way, and unforeseen
subsurface construction in the amount of $375,731.09 to Mabus
Brothers Construction, Inc. for the D’Antignac Street Drainage
Improvements project. Funding is available in SPLOST Phase V
Fund account as requested by AED. 2) Do not approve and
discontinue project without completing all required improvements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
325-041110-5414710/209825101-5414710
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Change Order Number: One Date: 01/5/2012
Project Title D’Antignac Street Drainage Improvements
Original Contract Date: 08-04-09 Project Number: 325-041110-209825101
Owner: Augusta-Richmond County P.O. Number: P190789
Contractor: Mabus Brothers Construction
The following change order is hereby made to the proposal for the above project:
See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $ 375,731.09
Original Contract Amount $ 2,219,734.78
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 375,731.09
TOTAL CONTRACT WITH CHANGE ORDER(S) $ 2,595,465.87
* * * * * * * * * * * * *
Funding Source/Account Number: 325-041110/5414710-209825101/5414710
Requested By: Date:
Contractor
Accepted By: Date:
Engineering Construction Manager
Submitted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 26
Augusta-Richmond County, Georgia
CHANGE ORDER ONE
CHANGE NUMBER ONE
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#325-041110-209825201. Funding
is needed for D'Antignac Street Drainage Improvements for Construction Material
for unforseen subsurface constuction for Change Order One in the amount of $375,731.09
for Mabus Brothers Construction. Funding is available in Phase V Fund balance account
to be transferred to the project storm drainage account upon Commission approval.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV Recapture 3,162,282$
Special 1% Sales Tax, Phase V 1,000,000$
Special 1% Sales Tax, Phase V Fund Balance 400,000$
4,562,282$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $4,562,282 4,562,282$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#325-041110-209825101
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
D'ANTIGNAC STREET DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
1 of 2 01.05.2012
Attachment number 2 \nPage 1 of 2
Item # 26
Augusta-Richmond County, Georgia
CHANGE ORDER ONE
CHANGE NUMBER ONE
CPB#325-041110-209825101
CAPITAL PROJECT BUDGET
D'ANTIGNAC STREET DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-6011110 ($3,162,282)$0 ($3,162,282)
SPLOST, PHASE V
325-04-1120-6011110 ($1,000,000)$0 ($1,000,000)
SPLOST, PHASE V Fund balance
325-041120-6011110 ($400,000)($400,000)
TOTAL SOURCES:($4,162,282) ($400,000) ($4,562,282)
USE OF FUNDS
ENGINEERING
325-04-1110-5212115-209825101 $213,715 $0 $213,715
$53,405 $0 $53,405
STORM DRAINAGE
325-04-1110-5414710-209825101 $3,895,162 $400,000 $4,295,162
TOTAL USES:$4,162,282 $400,000 $4,562,282
2 of 2 01.05.2012
Attachment number 2 \nPage 2 of 2
Item # 26
Commission Meeting Agenda
2/7/2012 5:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Jane C. Golden, as
owner(s), and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.006 acre (255.0 sq. ft.) of permanent
drainage and utility easement, more or less, from the property located
at 4013 Burning Tree Lane, private. (Approved by Engineering
Services Committee January 30, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen
Plantation Road Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
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Commission Meeting Agenda
2/7/2012 5:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Scott A. Wolfe, as
owners, and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.035 acre (1,531.76 sq. ft.) of
permanent drainage and utility easement, more or less, from the
property located at 1703 Deerwood Road, private. (Approved by
Engineering Services Committee January 30, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen Plantation Road
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
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Commission Meeting Agenda
2/7/2012 5:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Robert
Childers and Catherine A. Childers, as owners, and Augusta,
Georgia, as optionee, in connection with the Goshen
Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.009 acre (387.16 sq. ft.) of permanent
drainage and utility easement, more or less, and (391.94 sq. ft.) of
temporary construction easement from the property located at
4015 Burning Tree Lane, private. (Approved by Engineering
Services Committee January 30, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen Plantation Road
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 29
Administrator.
Clerk of Commission
Cover Memo
Item # 29
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Commission Meeting Agenda
2/7/2012 5:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Elizabeth T.
Brown, as owners, and Augusta, Georgia, as optionee, in
connection with the Goshen Plantation Road Drainage
Improvement Project, said perpetual easement consists of 0.008
acre (352.49 sq. ft.) of permanent drainage and utility easement,
more or less, from the property located at 4007 Burning Tree
Lane, private. (Approved by Engineering Services Committee
January 30, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen Plantation Road
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 30
Clerk of Commission
Cover Memo
Item # 30
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Commission Meeting Agenda
2/7/2012 5:00 PM
Donated Property for Easement
Department:Law
Caption:Motion to approve a donated Easement between Leonard T. New, as
owner(s), and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.10 acre (414.19 sq. ft.) of permanent
drainage and utility easement, more or less, from the property located
at 1704 Deerwood Road, private. (Approved by Engineering
Services Committee January 30, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen
Plantation Road Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
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Commission Meeting Agenda
2/7/2012 5:00 PM
Gordon Highway Mowing and Maintenance Agreement
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve entering into a Mowing and Maintenance
agreement with the Georgia Department of Transportation along
Gordon Highway between North Leg Road and Sibley Road in
conjunction with median landscaping project as requested by
AED. (Approved by Engineering Services Committee January
30, 2012)
Background:Currently, there is a proposed privately-funded project to
landscape and maintain the median along Gordon Highway
between North Leg Road and Sibley Road. For landscaping
projects along State Routes, GDOT requires the city entering into
a mowing and maintenance agreement, irrespective of funding
source.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated.
Alternatives:1. Approve entering into a Mowing and Maintenance agreement
with the Georgia Department of Transportation along Gordon
Highway between North Leg Road and Sibley Road in
conjunction with median landscaping project as requested by
AED. 2. Do not approve and beautification project cannot
proceed.
Recommendation:Approve alternative 1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 32
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Attachment number 1 \nPage 1 of 11
Item # 32
Attachment number 1 \nPage 2 of 11
Item # 32
Attachment number 1 \nPage 3 of 11
Item # 32
Attachment number 1 \nPage 4 of 11
Item # 32
Attachment number 1 \nPage 5 of 11
Item # 32
Attachment number 1 \nPage 6 of 11
Item # 32
Attachment number 1 \nPage 7 of 11
Item # 32
Attachment number 1 \nPage 8 of 11
Item # 32
Attachment number 1 \nPage 9 of 11
Item # 32
Attachment number 1 \nPage 10 of 11
Item # 32
Attachment number 1 \nPage 11 of 11
Item # 32
Commission Meeting Agenda
2/7/2012 5:00 PM
Goshen Lake South Drive Drainage (Bid Item 11-121) CPB1/CO1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve CPB #324-041110-201824041 Change
Number One and Change Order One of the construction contract
to SITEC, LLC in the amount of $143,723.00 for the Goshen Lake
South Drive Drainage Management Project, subject to receipt of
signed change order and proper bonds as requested by
AED. Funding is available in SPLOST Phase IV Fund balance
account. (Approved by Engineering Services Committee
January 30, 2012)
Background:Augusta Engineering Department (AED) has an active storm
sewer construction project in Goshen Subdivision. SITEC, LLC
is the contractor. Construction was warranted to address hazardous
driving conditions created by off road ground and surface drainage
runoffs. Work included the construction of a storm sewer system
along Goshen Lake Drive to capture surface water and discharge it
into an existing storm drainage inlet. During this period, it was
determined that another storm sewer line is failing and causing
safety and drainage issues for the residents. The line material is a
metal (CMP) that has deteriorated over time and needs
replacement.
Analysis:The failing storm line has created sinkholes and warrants
immediate action to minimize safety risks to the residents and
private properties. Work includes replacement of 748 LF of storm
pipe and associated site work. Supplementing this additional work
to ongoing original contract with SITEC, LLC will allow AED to
correct noted drainage issues and address safety concerns in a
timely manner.
Financial Impact:Funds are available in SPLOST Phase IV Fund balance account to
be transferred to the project storm drainage account as approved
by Commission.
Alternatives:1) Approve CPB #324-041110-201824041 Change Number One
and Change Order One of the construction contract to SITEC,
LLC in the amount of $143,723.00 for the Goshen Lake South
Cover Memo
Item # 33
Drive Drainage Management Project, subject to receipt of signed
change order and proper bonds as requested by AED. Funding is
available in SPLOST Phase IV Fund balance account. 2) Do not
approve.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
324-041110-5414710/201824041-5414710
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#324-041110-201824041. Funding
is needed for Change Order One for the Goshen Lake South Drive project
correct the safety and drainage issues associated with the failing C.M.P. within
The Goshen Subdvision for Sitec, LLC in the amount of $143,723.00. Funding
is available in SPLOST Phase IV Fund balance account to be transferred to the
Goshen Lake South Drive project account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 39,715$
Special 1% Sales Tax, Phase IV Fund Balance 143,723$
183,438$
Section 3: The following amounts are appropriated for the project:
By Basin By District
McBean 8
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#324-041110-201824041
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
GOSHEN LAKE SOUTH DRIVE DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request please call AED @ 706.796.5070.
1 of 2 11.21.2011
Attachment number 1 \nPage 1 of 2
Item # 33
Augusta-Richmond County, Georgia CPB#324-041110-201824041
CAPITAL PROJECT BUDGET
GOSHEN LAKE SOUTH DRIVE DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request please call AED @ 706.796.5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-201824041 ($39,715)($39,715)
SPLOST, PHASE IV Fund Account
324-041110-6011110 ($143,723)($143,723)
TOTAL SOURCES: ($39,715) ($143,723) ($183,438)
USE OF FUNDS
STORM DRAINAGE
324-041110-5414710-201824041 $39,715 $143,723 $183,438
TOTAL USES:$39,715 $143,723 $183,438
2 of 2 11.21.2011
Attachment number 1 \nPage 2 of 2
Item # 33
Change Order Number: One Date: 11/21/2011
Project Title Goshen Lake South Drive Drainage Management
Original Contract Date: 7/19/2011 Project Number: 324-041110-201824041
Owner: Augusta-Richmond County P.O. Number: P198644
Contractor: SITEC, LLC
The following change order is hereby made to the proposal for the above project: See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $143,723.00
The Contract time will be Increased /Decreased by 0 calendar days as a result of this change.
Original Contract Amount $39,714.50
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 143,723.00
TOTAL CONTRACT WITH CHANGE ORDER(S) $183,437.50
* * * * * * * * * * * * *
Funding Source/Account Number:
Requested By: Date:
Contractor
Submitted By: Date:
Engineering Construction Manager
Accepted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 33
Commission Meeting Agenda
2/7/2012 5:00 PM
Highland Avenue WTP Filter Building Roof Replacement
Department:Utilities
Caption:Motion to award a contract to Roof Professionals, Inc. to replace
the roof at the Highland Avenue Water Treatment Filter Plant in
the amount of $135,000. (Approved by Engineering Services
Committee January 30, 2012)
Background:The scope of this project consists of removal of existing roofing
system and reroofing the designated areas of approximately
15,200 square feet on the existing lower roof area as well as
approximately 3,200 square feet on the upper area of the Highland
Avenue Water Treatment Plant Filter Building. The existing roof
areas are deteriorated and in need of replacement.
Analysis:Augusta Utilities Department and its design consultant (Tetra
Tech) evaluated Roof Professionals, Inc. bid for the replacement
of the roof at the Highland Avenue Water Treatment Plant Filter
Building and considers the bid fair and reasonable to accomplish
the task.
Financial Impact:The amount submitted for the roof replacement was $135,000.
These funds are available from the following account: 506043520-
5413120
Alternatives:Reject the bid of the roof replacement, which would leave the
existing roof in place.
Recommendation:To award a contract to Roof Professionals, Inc. to replace the roof
at the Highland Avenue Water Treatment Filter Plant in the
amount of $135,000.
Funds are Available
in the Following
Accounts:
$135,000 from account 506043520-5413120
Cover Memo
Item # 34
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
Attachment number 1 \nPage 1 of 3
Item # 34
Attachment number 1 \nPage 2 of 3
Item # 34
Attachment number 1 \nPage 3 of 3
Item # 34
Invitation To Bid
Sealed bids will be received at this office until Tuesday, December 13, 2011 @ 3:00 p.m. for furnishing:
Bid Item #11-156 Highland Avenue Filter Building Roof Replacement for Utilities Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are
non-refundable is $40.00
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no
charge through Augusta Blue Print (706) 722-6488 beginning Thursday, October 27, 2011. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department , 530 Greene Street, Room
605 on Friday, November 18, 2011 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, November 21, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 27, November 3, 10, 17, 2011
Metro Courier November 2, 2011
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Augusta Utilities
Jerry Delaughter Augusta Utilities
Wesley Martin Augusta Utilities
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 34
Bid Item #11-156
Highland Avenue Filter Building Roof Replacement
for Augusta, Georgia - Utilities Department
Bid Due: Friday, December 16, 2011 @ 11:00 a.m.
Vendors Attachment B E-Verify #
Addendums
1 & 2
Bid
Bond Project Total Bid Alternate 1
(Deduct)
Alternate 2
(Add/Deduct)
Roofing Professionals Inc
1810 E Wylds Road
Augusta, GA 30909
Yes JREY2034 Yes Yes $136,000.00
Deduct
$13,500.00
Add
$6,000.00
Roof Management Inc
2480 Weaver Way
Doraville, GA 30340
Yes 227355 Yes Yes $146,610.00
Deduct
$13,212.00
Add
$3,800.00
Thomson Roofing
2292 Washington Road
Thomson, GA 30824
Yes 99991 Yes Yes $174,586.00
Deduct
$11,000.00
Add
$2,000.00
Rycars Construction
3450 Buffington Ctr Ste B
Atlanta, GA 30349
Yes 306780 Yes Yes $179,620.00
Deduct
$18,000.00
Add
$10,120.00
Southeast Roofing Solutions
Po Box 562
Statesboro, GA 30459
Yes 236981 Yes Yes $179,890.00
Deduct
$30,585.00
Add
$2,710.00
Watertight Roofing Services
45 Business Center Drive
Winder, GA 30680
Yes 318567 Yes Yes $183,153.00
Deduct
$15,000.00
Deduct
$3,000.00
Youngs Roofing
311 Padrick Street
Evans, GA 30809
Yes YYOU2395 Yes Yes $233,306.00
Deduct
$4,860.00
Add
$3,500.00
Commercial Roof
125 Trade Street
Bogart, GA 30672
Summers Roofing Inc
135 Mauldin Drive
Alpharetta , GA 30004
Core Roofing Systems
1360 Union Hill Road
Alpharetta , GA 30004
Ben Hill Roofing
6811 W Bank Head Highway
Douglasville, GA 30134
I&E Specialties
141 Riverchase Way
Lexington, SC 29073
NON-COMPLIANT
Submitted 5% Bid Bond
NON-COMPLIANT
Submitted 5% Bid Bond
BID REJECTED
Vendor did not purchase specifications/plance for project
Page 1 of 1
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Attachment number 4 \nPage 1 of 2
Item # 34
Attachment number 4 \nPage 2 of 2
Item # 34
Attachment number 5 \nPage 1 of 3
Item # 34
Attachment number 5 \nPage 2 of 3
Item # 34
Attachment number 5 \nPage 3 of 3
Item # 34
Attachment number 6 \nPage 1 of 2
Item # 34
Attachment number 6 \nPage 2 of 2
Item # 34
Commission Meeting Agenda
2/7/2012 5:00 PM
On-Call Concrete Repair, Concrete Construction, and Emergency Repair (Bid 11-159)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve award of the On-Call Concrete Repair,
Concrete Construction & Emergency Repair Contract to Horizon
Construction, Larry McCord LLC, and SITEC LLC, subject to
receipt of signed contract and proper bonds. Also approve
$450,000 to fund the proposed on-call concrete and emergency
services. Funding is available in the Grading & Drainage,
Sidewalk Rehab/Replacement and Suburban Forces Resurfacing
Phase VI accounts respectively as requested by AED. (Approved
by Engineering Services Committee January 30, 2012)
Background:Due to the increase in maintenance and emergency repairs to
aging infrastructures and sidewalks within the county, AED has
determined that supplementing engineering maintenance resources
with an on-call contract that include concrete repairs, concrete
construction, and emergency repair services is a practical
approach to sustain much needed repairs and complete critical
repairs in a timely manner. Timely repairs are essential to
minimizing public safety risks, damages to public property and
associated potential hazard liabilities.
Analysis:Bids were evaluated on December 19, 2011 with Horizon
Construction, Larry McCord LLC, and SITEC LLC being the
selected firms.
Financial Impact:Funds are available in the amount of $150,000 each in Grading &
Drainage, Sidewalk Rehab/Replacement, and Suburban Forces
Resurfacing, all Phase VI, respectively to be transferred to the On-
Call Concrete Construction Services Contract upon Commission
approval.
Alternatives:1) Approve award of the On-Call Concrete Repair, Concrete
Construction & Emergency Repair Contract to Horizon
Construction, Larry McCord LLC, and SITEC LLC, subject to
receipt of signed contracts and proper bonds. Also approve
$450,000 to fund the proposed on-call concrete and emergency
services. Funding is available in the Grading & Drainage,
Cover Memo
Item # 35
Sidewalk Rehab/Replacement and Suburban Forces Resurfacing
Phase VI accounts respectively as requested by AED. 2)Do not
approve bid award and find alternative way to complete required
maintenance and emergency repairs.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Phase VI Grading & Drainage, Sidewalk Rehab/Replacement
Suburban Forces Resurfacing
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB#N/A. This project proposes to establish requested
contract services that include concrete repair, concrete construction, and emergency
repair services. Funding is available in the Grading & Drainage, Sidewalk Rehab/Replacement
and Suburban Forces Resurfacing Phase VI accounts respectively in the amount of
$150,000 funded from each account. Also approve award of the contract services to
Horizon Construction, Larry McCord, LLC and Sitec, LLC subject to receipt of signed contracts
and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Grading and Drainage 150,000$
Sidewalks-Rehab-Replacement 150,000$
Suburbah Forces-Resurfacing 150,000$
450,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 35
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT
SOURCE OF FUNDS CPB
GRADING & DRAINAGE
PHASE VI ($150,000)
SUBURBAN FORCES RESURFACING
PHASE VI ($150,000)
SIDEWALKS-REHAB-REPLACEMENT ($150,000)
TOTAL SOURCES: ($450,000)
USE OF FUNDS
CONTINGENCY
PHASE VI $450,000
TOTAL USES: $450,000
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 35
Request for Proposal
Request for Proposals will be received at this office until Friday, December 2, 2011 @ 11:00 a.m. for
furnishing:
RFP Item #11-159 On-Call Concrete Repair, Concrete Construction & Emergency Repair for
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, November 14, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 20, 27, November 3, 10, 2011
Metro Courier October 27, 2011
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 35
VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal
Horizon Construction
Po Box 798
Evans, GA 30809
Yes HHEN4748 Yes Yes Yes Yes
Larry L Mccord LLC
Design/Build
2016 Highland Avenue
Augusta, GA 30904
Yes LMCC8957 Yes Yes Yes Yes
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
Yes 91818 Yes Yes Yes Yes
Sitec LLC
217 Fairfield Street
Aiken, SC 29801
Yes 212379 Yes Yes Yes Yes
Contract Management Inc
1827 Killingsworth Road
Augusta, GA 30904
Continental Construction
4190 Crosstown Court
Evans, GA 30809
Ammar Construction
P O Box 1877
Evans, GA 30809
Beam’s Contracting
2335 Atomic Road
Beech Island, SC 29842
Blair Construction
P.O. Box 770
Evans, GA 30809
C & H Paving, Inc.
167 Knox Rivers Road
Thomson, GA 30824
Harris Construction
1736 Barton Chapel Road
Augusta, GA 30909
International Construction
4205 Hard Scrabble Road
Columbia, SC 29223
J&B Construction & Srvc Inc
3550 Gordon Highway
Grovetown, GA 30813
JBC Construction
118 N Belair Road Suite 1
Evans, GA 30809
LJ Inc
220 Stoneridge Drive Suite
405
Columbia, SC 29210
RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
for Augusta, Georgia - Engineering Department
RFP Due: Friday, December 2, 2011 @ 11:00 a.m.
Submitted No Bid Response
Non-Compliant
Attachment B is not Properly Notorized
Did not acknowledge Addendum
Page 1 of 2
Attachment number 3 \nPage 1 of 2
Item # 35
VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal
RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
for Augusta, Georgia - Engineering Department
RFP Due: Friday, December 2, 2011 @ 11:00 a.m.
Palmetto Site/Traksouth
1190 Interstate Parkway
Augusta, GA 30919
Reeves Construction
P.O. Box 1129
Augusta, GA 30903
Sikes Brothers, Inc
150 Aline Avenue
Metter, GA 30439
T. B. Bulldozing, Inc
1579 Edgefield Highway
Aiken, SC 29801
Page 2 of 2
Attachment number 3 \nPage 2 of 2
Item # 35
Evaluation Criteria PTS
Horizon Construction
Po Box 798
Evans, GA 30809
Larry L Mccord LLC
Design/Build
2016 Highland Avenue
Augusta, GA 30904
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
Sitec LLC
217 Fairfield Street
Aiken, SC 29801
1) Qualifications of company
(company profile).15.0 13.0 12.3 13.3 12.7
2) Qualifications and experience of
key professionals that will be assigned
to the projects.
15.0 11.3 12.0 12.0 13.0
3) Specific relevant experience of
your company.15.0 13.3 10.0 12.3 14.3
4) A detailed description of prior
type services rendered 30.0 25.3 19.3 16.7 24.7
5) References (include specific
individuals with addresses and
telephone numbers).
10.0 8.3 5.0 6.7 8.3
6) Proposal fees
- Lowest - 10
- Second Lowest - 8
- Third Lowest - 6
- fourth - 4
- fifth - 2
10.0 10.0 8.0 4.0 6.0
7) Proximity to Augusta
(5 points)
- Within Augusta-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC, FL) - 2
- All Others - 1
5.0 4.0 5.0 5.0 4.0
Total 100.0 85.3 71.7 70.0 83.0
Cumulative Evaluation Sheet RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
Augusta, Georgia - Engineering Department
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Commission Meeting Agenda
2/7/2012 5:00 PM
On-Call Tree Removal Contract Award -11-137 RFP
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve award of the On-Call Tree Services
Agreement to Big Dog Tree and Stump, Arbor Equity, and
Southern Arbor Tree Care subject to receipt of signed contracts
and proper bonds. Also approve $1,000,000 to fund over the
lifetime of SPLOST VI for the proposed On-Call Tree Services.
Funding is available in SPLOST VI Tree Removal account as
requested by AED. (Approved by Engineering Services
Committee January 30, 2012)
Background:The city is under the constant challenge of maintaining our urban
forest. Many of the trees in the downtown area were planted in the
early 20th Century and are rapidly approaching the ends of their
respective life spans. Many of these trees are in danger of
dropping large limbs or falling all together which will result in
traffic delays to clear debris and/or major property damage claims
against Augusta-Richmond County as evidenced during the
storms in July 2011. Currently the city has one 3-man tree crew to
cover all of tree maintenance for the entire county which is far less
than other municipalities of its size. Consequently, tree
maintenance and removal has fallen behind.The purpose of these
contracts would be to supplement existing staff services to
improve our tree maintenance and hazardous tree services.
Analysis:Proposals were evaluated on November 18, 2011 with Big Dog
Tree and Stump, Arbor Equity, and Southern Arbor Tree Care
being the selected firms.
Financial Impact:Funds are available in the amount of $1,000,000 in SPLOST
Phase VI Tree Removal, Pruning and Replacement account to
supplement existing staff services as needed upon Commission
approval. Funds Available per schedule 2011 - $200,000 2012 -
$200,000 2015 - $600,000
Alternatives:1. Approve Award of the On-Call Tree Services Agreement to Big
Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree
Care subject to receipt of signed contracts and proper bonds. Also
Cover Memo
Item # 36
approve $1,000,000 to fund over the lifetime of SPLOST VI for
the proposed On-Call Tree Services. Funding is available in
SPLOST VI Tree Removal account as requested by AED. 2. Do
not approve project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST Phase VI Tree Removal account
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 36
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#N/A. This project proposes to establish requested
contract services to supplement existing staff services to improve our tree maintenance and
hazardous tree services. Funding is available in the Tree Removal, Pruning and Replacement
Phase VI accounts in the amount of $1,000,000. Also approve award of the contract services to
Big Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree Care subject to receipt
of signed contracts and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Tree Removal Phase VI 1,000,000$
1,000,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Tree Removal, Pruning and Replacement
(Bid 11-137)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 36
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Tree Removal, Pruning and Replacement
(Bid 11-137)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT
SOURCE OF FUNDS CPB
TREE REMOVAL, REPLACEMENT
PHASE VI ($1,000,000)
TOTAL SOURCES: ($1,000,000)
USE OF FUNDS
CONTINGENCY
PHASE VI $1,000,000
TOTAL USES: $1,000,000
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 36
Vendors:Attachment B E-Verify # Original 6 Copies
Addendums
1 & 1A Fee
Arbor Equity Inc
713 Dixie Road
Covington, GA 30014
YES DBAU1249 YES YES YES YES
Big Dog Stump & Tree, Inc
P.O. Box 211063
Augusta, GA 30917
YES 443850 YES YES YES YES
Southern Arbor Tree Care
5603 Story Mill Road
Keysville GA 30816
YES CSHA7473 YES YES YES YES
Otis Tree Service
1510 Bryant Drive
Louisville, GA 30434
Asplundh Tree
600 Guy Paine Road
Macon GA 31206
RFP #11-137A
Tree Removal & Tree Pruning Services
Augusta, Georgia - Engineering Department
RFP Due: Friday, November 18, 2011 @ 11:00 a.m.
NON-COMPLIANT
Attachment B missing Business License Information
Attachment number 2 \nPage 1 of 1
Item # 36
Evaluation Criteria PTS
Arbor Equity Inc
713 Dixie Road
Covington, GA 30014
Big Dog Stump & Tree, Inc
P.O. Box 211063
Augusta, GA 30917
Southern Arbor Tree Care
5603 Story Mill Road
Keysville GA 30816
1) Qualifications of company
(company profile).15 12.7 13.0 13.3
2) Qualifications and experience of
key professionals that will be assigned
to the projects.
25 22.3 22.3 20.0
3) Specific relevant experience of
your company.25 13.7 23.3 13.3
4) A detailed description of the
proposed approach to be taken for the
performance of the required services.
20 17.0 11.7 17.7
5) References (include specific
individuals with addresses and current
telephone numbers).
5 5.0 5.0 5.0
6) Proposal fees
- Lowest - 5
- Second Lowest - 4
- Third Lowest - 3
- Higest - 2
5 5.0 4.0 3.0
7) Proximity to Augusta
(5 points)
- Within Augusta-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC,
FL) - 2
- All Others - 1
5 3.0 5.0 4.0
Total 100 78.7 84.3 76.3
Cumulative Evaluation Sheet RFP #11-137A
Tree Removal & Tree Pruning Services
Augusta, Georgia - Engineering Department
Attachment number 3 \nPage 1 of 1
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Commission Meeting Agenda
2/7/2012 5:00 PM
Right-of-Way & Temporary Construction Easement to Richmond County, GA from Georgia Power Co.
Department:Law
Caption:Motion to approve an agreement with Georgia Power Company
for acquisition of 1,970 square feet of right-of-way and 1,322
square feet of temporary construction easement to Richmond
County, Georgia. (Approved by Engineering Services
Committee January 30, 2012)
Background:This right-of-way and temporary construction easement are
granted to Richmond County to assist Richmond County in
construction of improvements “Marvin Griffin Road Improvement
Project, 1633 Marvin Griffin Road.” This is the remaining parcel
to be acquired prior to commencement of this construction.
Analysis:N/A
Financial Impact:Just and adequate estimated to be in the sum of $1,500.00. Said
funds are available from the property right-of-way fund
Alternatives:Non-condemnation alternatives have been exhausted.
Recommendation:Approve resolution to authorize the Mayor to sign the
condemnation of said right-of-way and temporary construction
easement.
Funds are Available
in the Following
Accounts:
Funds are Available in the Following Accounts: G/L 323-04-
1110-54.11120 J/L 296823603
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 37
Clerk of Commission
Cover Memo
Item # 37
Commission Meeting Agenda
2/7/2012 5:00 PM
Sole Source Repair Parts for Water Treatment Plant Flocculator
Department:Utilities
Caption:Motion to approve the purchase of repair parts for a flocculator at
the Highland Avenue Water Treatment Plant from a sole source
vendor.(Approved by Engineering Services Committee
January 30, 2012)
Background:One of the flocculator mechanisms at the Highland Avenue Water
Treatment Plant is currently out of service and in need of a
complete rebuild. This equipment was originally manufactured in
the early 1980's and the original manufactorer no longer handles
the parts but has sold the rights to the design to Jim Myers &
Sons, Inc in Charlotte, NC. It is our understanding that Myers is
the company that fabricated the parts for the manufacturer when it
was being produced. We have received the attached quotation
from Jim Myers & Sons, Inc. for the parts needed at a total cost of
$46,378.00.
Analysis:The unit that is currently out of service is an important part of our
treatment process and needs to be placed back into service prior to
the high water demand experienced during summer months.
Financial Impact:$46,378.00 from Budget Account 506043520-5318110
Alternatives:None
Recommendation:We recommend approval of the purchase of these flocculator
repair parts from Jim Myers & Sons, Inc. as a sole source supplier
at a cost of $46,378.00.
Funds are Available
in the Following
Accounts:
$46,378.00 from Budget Account 506043520-5425110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 38
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 38
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Commission Meeting Agenda
2/7/2012 5:00 PM
Wakefield Court Pipe Replacement - Change#1/Change Order #1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve CPB #324-041110-201824021, Change
Number One and Change Order One in the amount of $27,868.14
for the Wakefield Court Pipe Replacement project contracted with
Blair Construction, Inc., subject to receipt of signed change order
and proper bonds as requested by Augusta Engineering
Department (AED). Funding is available in SPLOST Phase IV
Fund balance account. (Approved by Engineering Services
Committee January 30, 2012)
Background:Wakefield Court construction consists of removing a failed metal
pipe (CMP) and replacing it with a corrugated plastic (HDPE)
pipe. During the course of construction AED discovered
additional areas of concern causing safety and drainage issues for
the residents. This warrants a change in the original scope of work
and materials listed in the original scope. Additional work is
needed to further minimize drainage impacts on adjacent property.
Analysis:This project is currently under construction and approximately 85
percent complete. Additional work consists of additional storm
sewer, sanitary sewer, GAB and asphalt paving. Supplementing
the additional work to the original contract with Blair
Construction Company will allow AED to correct noted drainage
issues and address safety concerns in a timely manner.
Financial Impact:Funding is available in SPLOST Phase IV Fund balance account
in the amount of $27,868.14 to be transferred to project
construction account upon Commission approval.
Alternatives:1. Approve CPB #324-041110-201824021, Change Number One
and Change Order One in the amount of $27,868.14 for the
Wakefield Court Pipe Replacement project contracted with Blair
Construction, Inc., subject to receipt of signed change order and
proper bonds as requested by Augusta Engineering Department
(AED). Funding is available in SPLOST Phase IV Fund balance
account. 2. Do not approve and discontinue project without
completing needed site improvements.
Cover Memo
Item # 39
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
324-041110-5414710/201824021
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 39
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#324-041110-201824021. Funding
is needed for Change Order One for the Wakefield Court Pipe Replacement project to
correct the safety and drainage issues associated with the failing C.M.P. Funding
in the amount of $27,868.14 is available in SPLOST Phase IV Fund balance account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 15,400$
Special 1% Sales Tax, Phase IV Fund balance 27,870$
43,270$
Section 3: The following amounts are appropriated for the project:
By Basin By District
McBean 8
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#324-041110-201824021
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
WAKEFIELD COURT PIPE REPLACEMENT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission
for execution. For information reference this request contact Shelette @ ext 5070.
1 of 3 11.21.2011
Attachment number 1 \nPage 1 of 3
Item # 39
Augusta-Richmond County, Georgia CPB#324-041110-201824021
CAPITAL PROJECT BUDGET
WAKEFIELD COURT PIPE REPLACEMENT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission
for execution. For information reference this request contact Shelette @ ext 5070.
2 of 3 11.21.2011
Attachment number 1 \nPage 2 of 3
Item # 39
Augusta-Richmond County, Georgia CPB#324-041110-201824021
CAPITAL PROJECT BUDGET
WAKEFIELD COURT PIPE REPLACEMENT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission
for execution. For information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-201824041 ($15,400)($15,400)
SPLOST, PHASE IV Fund Balance
324-041110-6011110 ($27,870)($27,870)
TOTAL SOURCES:($15,400) ($27,870) ($43,270)
USE OF FUNDS
STORM DRAINAGE
324-041110-5414710-201824021 $15,400 $27,870 $43,270
TOTAL USES:$15,400 $27,870 $43,270
3 of 3 11.21.2011
Attachment number 1 \nPage 3 of 3
Item # 39
Change Order Number: One Date: 12/15/2011
Project Title Wakefield Court Pipe Replacement
Original Contract Date: 4/19/2011 Project Number: 324-041110-201824021
Owner: Augusta-Richmond County P.O. Number: P197751
Contractor: Blair Construction
The following change order is hereby made to the proposal for the above project: See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $ 27,868.14
The Contract time will be Increased /Decreased by 0 calendar days as a result of this change.
Original Contract Amount $15,400.00
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 27,868.14
TOTAL CONTRACT WITH CHANGE ORDER(S) $43,268.14
* * * * * * * * * * * * *
Funding Source/Account Number:
Requested By: Date:
Contractor
Submitted By: Date:
Engineering Construction Manager
Accepted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 39
Commission Meeting Agenda
2/7/2012 5:00 PM
Willhaven, Phase II, Section 2 - Deed of Dedication and Maintenance Agreement
Department:Augusta Utilities Department
Caption:Motion to approve and accept the water and gravity sanitary sewer
Deed of Dedication and Maintenance Agreement in Willhaven
Subdivision, Phase II, Section 2. (Approved by Engineering
Services Committee January 30, 2012)
Background:Brent Willhaven, LLC is the developer of the Willhaven subdivision,
Phase II, Section 2, and wishes to dedicate the water distribution
system and gravity sanitary sewer system to Augusta.
Analysis:Both systems passed inspection and testing, by the Augusta Utilities
Department.
Financial Impact:None
Alternatives:Deny the motion to approve and accept the water and gravity sanitary
sewer Deed of Dedication and Maintenance Agreement, and let the
systems remain private.
Recommendation:Approve the motion to approve and accept the water and gravity
sanitary sewer Deed of Dedication and Maintenance Agreement.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
2/7/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Special Called Meeting
held January 17, 2012, the regular meeting of the Commission
held January 17, 2012 and the Special Called Meeting held
on January 30, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 41
Commission Meeting Agenda
2/7/2012 5:00 PM
Non-Partisan
Department:
Caption:A resolution in support of Augusta, Georgia Commission
Elections remaining non-partisan elections. (Requested by
Commissioner Jerry Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 42
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Commission Meeting Agenda
2/7/2012 5:00 PM
Smoking Ordinance
Department:
Caption:An ordinance to amend the Augusta, Ga. Code, Title Four, by
adding a new article to be designated Article 7 and new sections to
be designated sections 4-2-77 through 4-2-97; to repeal Augusta,
Ga. Code Title Four, Section 4-2-1; to restrict smoking in public
places and in places of public accommodation; to repeal all code
sections and ordinances and parts of code sections and ordinances
in conflict herewith; to provide an effective date and for other
purposes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Commission Meeting Agenda
2/7/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 44