HomeMy WebLinkAbout2012-01-17-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
1/17/2012
5:00 PM
INVOCATION: Bishop Rosa Williams, Pastor, Ever Faithful Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Mr. Jack Trover, CDW-G on behalf of Digital Cities. RE: Presentation
to Augusta Information Technology Department.
Attachments
RECOGNITION(S)
Employee of the Month
B. Mr. Jerome Mitchell, Crew Leader, Augusta Utilities, December
Employee of the Month
Attachments
2011 Employee of the Year Award
C. Congratulations! Ms. Nancy Greer, Appraisal Coordinator for the Tax
Assessors Office, 2011 Employee of the Year.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Ms. Sameera V. Thurmond. RE: Animal Control Ordinance.
Attachments
E. Rev. Marion Williams. RE: Disparity Study.
Attachments
CONSENT AGENDA
(Items 1-25)
PLANNING
1. FINAL PLAT – GRANITE HILL, SECTION 3-B – S-827 – A
request for concurrence with the Augusta Georgia Planning Commission
to approve a petition by Southern Partners, on behalf of Crowell & Co.
Inc., requesting final plat approval for Granite Hill Section 3-B. This
residential subdivision is located on Clarkston Road, adjacent to Granite
Hill, Section 1 and 3 and contains 17 lots.
Attachments
2. FINAL PLAT – HAYNE’S STATION, PHASE 1 – S-818 – A request
for concurrence with the Augusta Georgia Planning Commission to
approve a petition by Cranston Engineering Group, on behalf of Coel
Development Co., requesting final plat approval for Hayne’s Station
Phase 1. This residential subdivision is located on Gordon Highway,
west of Old US 78 and contains 47 lots.
Attachments
3. FINAL PLAT – MCCOYS CREEK, SECTION 1 – S-824 - A request
for concurrence with the Augusta Georgia Planning Commission to
approve a petition by James G. Swift and Associates, on behalf of
Prather Construction, requesting final plat approval for McCoys Creek,
Section 1 subdivision. This residential subdivision is located off Gordon
Highway, east of Dodge Lane and contains 59 lots.
Attachments
4. Z-12-01 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Reverend Mark Walden, on behalf
of Old Time Way Church of God in Christ, requesting a Special
Exception for the purpose of allowing church improvements and related
church activities per Section 26-1 (A) of the Comprehensive Zoning
Ordinance for Augusta, Georgia affecting property containing
approximately 32 acres and is known under the present numbering
system as 3450 Old McDuffie Road. (Tax Map 94 Parcels 27.1 & 4.01)
DISTRICT 4
Attachments
5. Z-12-03 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Patrick J. Rice, on behalf of
Berckman Residential Properties and Augusta National, requesting a
Special Exception to establish public parking during the Masters Golf
Tournament per Section 8-2 (b) of the Comprehensive Zoning Ordinance
for Augusta, Georgia affecting property containing three tracts as
Attachments
follows: Tract A - contains 1.01 acre and is known as 405 Berckman
Road. (Tax Map 018-0-088-03-0) DISTRICT 7 Tract B - contains
1.26 acres and is known as 409 and 415 Berkman Road. (Tax Map 018-
0-088-02 & 018-4-038-00-0) DISTRICT 7 Tract C – contains 0.77
acres is known as 2713 Cherry Lane (Tax Map 019-0-051-00-0)
DISTRICT 7
6. Z-12-05 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the following conditions 1) the rear yard
must be improved for parking in compliance with the required
number of parking spaces and 2) the site must comply with all
regulations and codes for Augusta, Georgia including the Tree
Ordinance before a business license is to be issued; a petition by
Beverly Patterson Manor, on behalf of Zelwin, Zeler & Tonya Davis,
requesting a change of zoning from Zone P-1 (Professional) to Zone B-
1 (Neighborhood Business) affecting property containing .16 acres and
is known as 1724 Wrightsboro Road. (Tax Map 045-3-377-00-0)
DISTRICT 2
Attachments
7. Z-12-06 – A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Norman Michael, on behalf of the
Augusta Georgia Land Bank Authority, requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone R-3B (Multiple
Family Residential) affecting property containing approximately 1.37
acres and is known as 2575, 2577, and 2579 Dover Street and 2578
Lyman Street. (Tax Map 097-1-113-00-0, 097-1-115-00-0, 097-1-116-
00-0 & 097-1-086-00-0) DISTRICT 6
Attachments
PUBLIC SERVICES
8. Motion to approve Transfer Application: A. T. 12 - 01: A request by
Tok S. Ha to transfer the Liquor, Beer & Wine license used in
connection with Hwang Kuem Jung located at 3253 Deans Bridge Rd.
to 3008 Deans Bridge Rd. There will be Sunday Sales. District 6. Super
District 10. (Approved by Public Services Committee January 9,
2012)
Attachments
9. Motion to approve New Application: A. N. 12 - 02: request by Betty
John for an on premise consumption Beer & Wine license to be used in
connection with JNB Pohnpei LLC DBA Mikoto Express located at
3102 Washington Rd. District 7. Super District 10.(Approved by
Attachments
Public Services Committee January 9, 2012)
10. Motion to approve New Application: A. N. 12 - 03: request by
Sandipkumar Patel for a retail package Liquor & Wine license to be
used in connection with H & S Wine & Spirits located at 3696 Peach
Orchard Rd. District 6. Super District 10. (Approved by Public
Services Committee January 9, 2012)
Attachments
11. Motion to approve the selection committee’s recommendation to select
Turner Construction Company as the Construction Manager at Risk for
the Municipal Building Renovations and Modernization. (Approved by
Public Services Committee January 9, 2012)
Attachments
12. Motion to approve Contract Modification #4 to Reeves Construction
Company's Contract at Augusta Regional Airport in an amount not to
exceed $16,403.60. (Approved by Public Services Committee
January 9, 2012)
Attachments
13. Motion to approve the Fourth Amendment to the Republic Parking
Management Agreement at Augusta Regional Airport in the amount not
to exceed $65,347.11 for fiscal year 2012. (Approved by Public
Services Committee January 9, 2012)
Attachments
14. Motion to approve an Ordinance amending Title I General Government,
Chapter 3, Aviation Commissions, Article 5 Airports and Aviation,
Section 1-3-43 of the Augusta, Georgia Code of Ordinances to adopt
new Rules and Regulations for the operation of Augusta Regional
Airport at Bush Field; to provide an effective date and for other
purposes. (Approved by Public Services Committee January 9, 2012)
Attachments
15. Motion to approve the selection committee’s recommendation to issue a
contract to Virgo Gambill Architects for Professional Architectural
Services for the Augusta, Georgia Municipal Building Renovations and
Modernization. (Approved by Public Services Committee January 9,
2012)
Attachments
16. Motion to approve the Contract Closeout between Augusta Regional
Airport and Sommers Construction at a cost not to exceed $9,782.00.
(Approved by Public Services Committee January 9, 2012)
Attachments
ADMINISTRATIVE SERVICES
17. Motion to approve tasking the General Counsel Mr. MacKenzie to draft
his opinion of what ordinary business is and disseminate
to Commissioners.(Approved by Administrative Services Committee
January 9, 2012)
Attachments
PUBLIC SAFETY
18. Motion to approve Letter of Agreement between Augusta Information
Technology and the Richmond County Board of Assessors. (Approved
by Public Safety Committee January 9, 2012)
Attachments
FINANCE
19. Motion to approve the continuation of the GPS monthly tracking service
with GPS North America for the GPS Signal Track Smart Antenna from
GPS North America. (Approved by Finance Committee January 9,
2012)
Attachments
ENGINEERING SERVICES
20. Motion to approve the Augusta Utilities Master Plan proposal from
Constantine Engineering with a fee not to exceed $618,338. (Approved
by Engineering Services Committee January 9, 2012)
Attachments
21. Motion to approve a donated Easement between James P. Helton, Jr.
and Margaret Knapp Helton, as owners, and Augusta, Georgia, as
optionee, in connection with the Fox Spring Road Drainage
Improvement Project, said perpetual easement consists of 0.10 acre
(4,355 sq. ft.) of permanent drainage and utility easement, more or
less, from the property located at 3026 Fox Spring Road, private.
(Approved by Engineering Services Committee January 9, 2012)
Attachments
22. Motion to approve an Option for the purposes of acquiring an Easement
between Sherry M. Smith, as owner, and Augusta, Georgia, as optionee,
Attachments
in connection with the East Augusta Roadway and Drainage
Improvement Project, said perpetual easement consists of (231.64 sq. ft.)
of permanent drainage and utility easement, more or less, and (408.73 sq.
ft.) of temporary construction easement from the property located at 409
Aiken Street, private, at the purchase price of $538.00. (Approved by
Engineering Services Committee January 9, 2012)
23. Motion to approve an Option for the purposes of acquiring an Easement
between Bobby Lenwood Thomas, Jr., as owner, and Augusta, Georgia,
as optionee, in connection with the East Augusta Roadway and Drainage
Improvement Project, said perpetual easement consists of 0.002 acre
(75.26 sq. ft.) of permanent drainage and utility easement, more or less,
and (563.18 sq. ft.) of temporary construction easement from the
property located at 802 Wallace Street, private, at the purchase price of
$150.00. (Approved by Engineering Services Committee January 9,
2012)
Attachments
24. Motion to approve Crosswalk Easement Agreement entered into by
Augusta, Georgia and The Whites Building Condominium Association,
Inc. (Approved by Engineering Services Committee January 9,
2012)
Attachments
PETITIONS AND COMMUNICATIONS
25. Motion to approve the minutes of the regular meeting of the
Commission held January 3, 2012 and Special Called Meetings held
on January 9 and 11, 2012.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/17/2012
AUGUSTA COMMISSION
REGULAR AGENDA
1/17/2012
(Items 26-35)
PLANNING
26. Z-12-02 – The Augusta Georgia Planning Commission took No Action
on a petition by Catherine Johnson, on behalf of Jerome Johnson,
requesting a Special Exception for the purpose of establishing a Family
Personal Care Home, per Section 26-1 (H) of the Comprehensive
Zoning Ordinance for Augusta, Georgia affecting property
containing .20 acres and is known as 2036 Fernwood Circle. (Tax Map
110-1-138-00-0) DISTRICT 6
Attachments
27. Z-12-04 – A request for concurrence with the Augusta Georgia Planning
Commission to deny a petition by Richard Pieczynski, on behalf of
Dillard Browning and Michael Browning, requesting a Special
Exception to convert an existing duplex into a triplex in a P-1
(Professional) Zone per Section 20-2(b) of the Comprehensive Zoning
Ordinance for Augusta, Georgia affecting property containing .23 acres
and known as 2051 Walton Way. (Tax Map 035-3-322-00-0)
DISTRICT 3
Attachments
28. Z-12-07 - A request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by APD, on behalf of the Augusta
Georgia Land Bank Authority et al, requesting an Overlay District to be
known as “W4” per Section 25-E of the Comprehensive Zoning
Ordinance for Augusta, Georgia which is located on the western
boundary of the Laney Walker/Bethlehem Neighborhood. It is described
as beginning at the intersection of R. A. Dent Boulevard and Holley
Street; thence, south on Holley Street to the intersection of the rear
property lines extended of properties fronting Wrightsboro Road; thence,
east on those property lines to their extended intersection with Augusta
Avenue; thence; south on Augusta Avenue to Poplar Street; thence, west
on Poplar Street to Woodson Street; thence north on Woodson Street to
Roulette Lane; thence, west on Roulette Lane to Floyd Street; thence,
south on Floyd Street to Poplar Street; thence, west on Poplar Street to
Fifteenth Street; thence, north on Fifteenth Street to Wrightsboro Road;
thence, north on Wrightsboro Road to R. A. Dent Boulevard; thence,
north on R. A. Dent Boulevard to the point of beginning. (A complete
list of tax parcels and addresses may be viewed at the Planning and
Development Department office at 525 Telfair Street, Augusta, Georgia.
DISTRICT 1
Attachments
PUBLIC SERVICES
29. Motion to approve the Contract Modification #5 to the Choate Attachments
Construction Company Contract at Augusta Regional Airport in an
amount not to exceed $33,027.01. (No recommendation from Public
Services Committee January 9, 2012)
FINANCE
30. Consider a request from the Garden City Rescue Mission regarding a
refund of taxes for the properties at the following locations: 828
Fenwick Street in the amount of $5,427.79, 834 Fenwick Street in the
amount of $82.04, 836 Fenwick Street in the amount of $75.73 and 838
Fenwick Street in the amount of $302.96. (No recommendation from
Finance Committee January 9, 2012)
Attachments
ADMINISTRATOR
31. Motion to approve the Administrator's recommendations made during
the January 11th meeting regarding revisions to the FY 2012 budget.
(Requested by Commissioner Corey Johnson)
Attachments
32. Automatic Data Processing (ADP) presentation and recommendation.
Attachments
33. Motion to approve the ratification of the Commission's Authorization
Letter dated January 3, 2012 regarding the construction of a hanger and
support space for a State Patrol Helicopter.
Attachments
34. Motion to approve a contract with the University of Georgia to
participate in their Information Technology Outreach Services (ITOS)
Program.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
35. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
1/17/2012 5:00 PM
Invocation
Department:
Caption:Bishop Rosa Williams, Pastor, Ever Faithful Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
1/17/2012 5:00 PM
Digital Cities Award
Department:
Caption:Mr. Jack Trover, CDW-G on behalf of Digital Cities. RE:
Presentation to Augusta Information Technology Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
1/17/2012 5:00 PM
Employee of the Month
Department:
Caption:Mr. Jerome Mitchell, Crew Leader, Augusta Utilities, December
Employee of the Month
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Commission Meeting Agenda
1/17/2012 5:00 PM
2011 Employee of the Year Award
Department:
Caption:Congratulations! Ms. Nancy Greer, Appraisal Coordinator for
the Tax Assessors Office, 2011 Employee of the Year.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Commission Meeting Agenda
1/17/2012 5:00 PM
Ms. Samerra V. Thurmond
Department:
Caption:Ms. Sameera V. Thurmond. RE: Animal Control Ordinance.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Attachment number 2 \nPage 1 of 4
Item # 5
Attachment number 2 \nPage 2 of 4
Item # 5
Attachment number 2 \nPage 3 of 4
Item # 5
Attachment number 2 \nPage 4 of 4
Item # 5
Commission Meeting Agenda
1/17/2012 5:00 PM
Rev. Marion Williams
Department:
Caption:Rev. Marion Williams. RE: Disparity Study.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
1/17/2012 5:00 PM
Final Plat Granite Hill Section 3-B
Department:Planning Commission
Caption: FINAL PLAT – GRANITE HILL, SECTION 3-B – S-827 – A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Southern Partners, on behalf
of Crowell & Co. Inc., requesting final plat approval for Granite
Hill Section 3-B. This residential subdivision is located on
Clarkston Road, adjacent to Granite Hill, Section 1 and 3 and
contains 17 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
1/17/2012 5:00 PM
Final Plat Hayne's Station Phase 1
Department:Planning Commission
Caption: FINAL PLAT – HAYNE’S STATION, PHASE 1 – S-818 – A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by Cranston Engineering
Group, on behalf of Coel Development Co., requesting final plat
approval for Hayne’s Station Phase 1. This residential subdivision
is located on Gordon Highway, west of Old US 78 and contains
47 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
1/17/2012 5:00 PM
Final Plat McCoys Creek Section 1
Department:Planning Commission
Caption: FINAL PLAT – MCCOYS CREEK, SECTION 1 – S-824 - A
request for concurrence with the Augusta Georgia Planning
Commission to approve a petition by James G. Swift and
Associates, on behalf of Prather Construction, requesting final plat
approval for McCoys Creek, Section 1 subdivision. This
residential subdivision is located off Gordon Highway, east of
Dodge Lane and contains 59 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-01
Department:Planning Commission
Caption: Z-12-01 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Reverend Mark
Walden, on behalf of Old Time Way Church of God in Christ,
requesting a Special Exception for the purpose of allowing
church improvements and related church activities per Section 26-
1 (A) of the Comprehensive Zoning Ordinance for Augusta,
Georgia affecting property containing approximately 32 acres and
is known under the present numbering system as 3450 Old
McDuffie Road. (Tax Map 94 Parcels 27.1 & 4.01) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-03
Department:Planning Commission
Caption: Z-12-03 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Patrick J. Rice, on
behalf of Berckman Residential Properties and Augusta National,
requesting a Special Exception to establish public parking during
the Masters Golf Tournament per Section 8-2 (b) of the
Comprehensive Zoning Ordinance for Augusta, Georgia affecting
property containing three tracts as follows: Tract A - contains 1.01
acre and is known as 405 Berckman Road. (Tax Map 018-0-088-
03-0) DISTRICT 7 Tract B - contains 1.26 acres and is known as
409 and 415 Berkman Road. (Tax Map 018-0-088-02 & 018-4-038-
00-0) DISTRICT 7 Tract C – contains 0.77 acres is known as 2713
Cherry Lane (Tax Map 019-0-051-00-0) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-05
Department:Planning Commission
Caption: Z-12-05 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the following conditions
1) the rear yard must be improved for parking in compliance
with the required number of parking spaces and 2) the site
must comply with all regulations and codes for Augusta,
Georgia including the Tree Ordinance before a business
license is to be issued; a petition by Beverly Patterson Manor, on
behalf of Zelwin, Zeler & Tonya Davis, requesting a change of
zoning from Zone P-1 (Professional) to Zone B-1
(Neighborhood Business) affecting property containing .16 acres
and is known as 1724 Wrightsboro Road. (Tax Map 045-3-377-
00-0) DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-06
Department:Planning Commission
Caption: Z-12-06 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Norman Michael,
on behalf of the Augusta Georgia Land Bank Authority,
requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-3B (Multiple Family Residential)
affecting property containing approximately 1.37 acres and is
known as 2575, 2577, and 2579 Dover Street and 2578 Lyman
Street. (Tax Map 097-1-113-00-0, 097-1-115-00-0, 097-1-116-
00-0 & 097-1-086-00-0) DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-02
Department:Planning Commission
Caption: Z-12-02 – The Augusta Georgia Planning Commission took No
Action on a petition by Catherine Johnson, on behalf of Jerome
Johnson, requesting a Special Exception for the purpose
of establishing a Family Personal Care Home, per Section 26-1
(H) of the Comprehensive Zoning Ordinance for Augusta,
Georgia affecting property containing .20 acres and is known as
2036 Fernwood Circle. (Tax Map 110-1-138-00-0) DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-04
Department:Planning Commission
Caption: Z-12-04 – A request for concurrence with the Augusta Georgia
Planning Commission to deny a petition by Richard Pieczynski,
on behalf of Dillard Browning and Michael Browning, requesting
a Special Exception to convert an existing duplex into a triplex in
a P-1 (Professional) Zone per Section 20-2(b) of the
Comprehensive Zoning Ordinance for Augusta, Georgia
affecting property containing .23 acres and known as 2051
Walton Way. (Tax Map 035-3-322-00-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
1/17/2012 5:00 PM
Z-12-07
Department:Planning Commission
Caption: Z-12-07 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by APD, on behalf of
the Augusta Georgia Land Bank Authority et al, requesting an
Overlay District to be known as “W4” per Section 25-E of the
Comprehensive Zoning Ordinance for Augusta, Georgia which is
located on the western boundary of the Laney Walker/Bethlehem
Neighborhood. It is described as beginning at the intersection
of R. A. Dent Boulevard and Holley Street; thence, south on
Holley Street to the intersection of the rear property lines extended
of properties fronting Wrightsboro Road; thence, east on those
property lines to their extended intersection with Augusta Avenue;
thence; south on Augusta Avenue to Poplar Street; thence, west on
Poplar Street to Woodson Street; thence north on Woodson Street
to Roulette Lane; thence, west on Roulette Lane to Floyd Street;
thence, south on Floyd Street to Poplar Street; thence, west on
Poplar Street to Fifteenth Street; thence, north on Fifteenth Street
to Wrightsboro Road; thence, north on Wrightsboro Road to R. A.
Dent Boulevard; thence, north on R. A. Dent Boulevard to the
point of beginning. (A complete list of tax parcels and addresses
may be viewed at the Planning and Development Department
office at 525 Telfair Street, Augusta, Georgia. DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following Cover Memo
Item # 16
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 16
ORDINANCE NO._____
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta,
Georgia Commission effective September 16, 1997 (Ordinance No. 5960) together with all
amendments which have been approved by either the Augusta Commission as authorized
under the Home Rule Provisions of the Comprehensive Zoning Map from Constitution of
the State of Georgia" by changing the zoning by requesting an Overlay District designation
as permitted in Section 25-E of the Comprehensive Zoning Ordinance affecting
property located on Wrightsboro Road extending from Augusta Avenue west to R.
A. Dent Boulevard and including multiple properties along Holly Street, Kingston
Street, and Brown Street north of Wrightsboro Road; south of Wrightsboro Road
includes properties located on Augusta Avenue, Roulette Lane, McCauley Street,
Railroad Avenue and Poplar Street; and for the repeal of ordinances in conflict herewith
and for other purposes:
THE AUGUSTA, GEORGIA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance adopted by the Board of Commissioners of
Richmond County on the 15th day of November, 1983, the caption of which is set out above, is amended by
changing the Comprehensive Zoning Map by requesting an Overlay District designation as permitted in
Section 25-E of the Comprehensive Zoning Ordinance affecting property as follows:
059-1-214-00-0 046-3-149-00-0 046-3-145-00-0 046-3-179-00-0 046-3-164-00-0 059-1-173-00-0
059-1-217-00-0 059-1-084-00-0 045-4-188-00-0 045-4-201-01-0 045-4-219-00-0 046-3-180-01-0
059-1-212-00-0 046-3-140-00-0 045-4-225-00-0 045-4-182-00-0 045-4-232-00-0 045-4-234-00-0
046-3-177-00-0 046-3-142-00-0 046-3-227-00-0 059-1-184-00-0 059-1-189-00-0 059-1-171-00-0
059-1-187-00-0 046-3-152-00-0 046-3-166-00-0 046-3-150-00-0 045-4-237-00-0 045-4-233-00-0
059-1-190-00-0 046-3-156-00-0 045-4-180-00-0 045-4-170-00-0 058-2-003-00-0 059-1-083-00-0
046-3-213-00-0 059-1-085-00-0 045-4-198-00-0 045-4-189-00-0 058-2-004-00-0 046-3-225-00-0
045-4-176-00-0 046-3-148-00-0 046-3-180-00-0 046-3-178-00-0 058-2-005-00-0 046-3-170-00-0
059-1-180-00-0 046-3-146-00-0 045-4-226-00-0 045-4-230-00-0 045-4-222-00-0 046-3-153-00-0
046-3-215-00-0 046-3-139-00-0 045-4-221-00-0 045-4-216-00-0 045-4-235-00-0 059-1-201-00-0
059-1-181-01-0 046-3-151-00-0 045-4-196-00-0 045-4-224-00-0 046-3-181-00-0 046-3-216-00-0
Attachment number 1 \nPage 1 of 4
Item # 16
046-3-161-00-0 046-3-147-00-0 045-4-228-00-0 046-3-172-00-0 046-3-182-00-0 045-4-217-00-0
046-3-138-00-0 046-3-154-00-0 045-4-201-00-0 045-4-229-00-0 058-2-001-00-0 059-1-185-00-0
046-3-144-00-0 046-3-155-00-0 045-4-171-00-0 046-3-217-00-0 045-4-236-00-0 059-1-205-00-0
046-3-157-00-0 045-4-220-00-0 045-4-185-00-0 058-2-002-00-0 045-4-183-00-0
046-3-150-01-0 046-3-219-00-0 046-3-212-00-0 045-4-184-00-0
045-4-190-00-0 059-1-192-00-0 045-4-186-00-0 045-4-179-00-0
059-1-209-00-0 045-4-218-00-0 045-4-241-00-0 059-1-186-00-0
045-4-239-00-0 045-4-231-00-0 046-3-175-00-0 059-1-207-00-0
046-3-137-00-0 046-3-169-00-0 059-1-219-00-0 046-3-173-00-0
045-4-194-00-0 046-3-168-00-0 046-3-163-00-0 046-3-226-00-0
045-4-175-00-0 059-1-183-00-0 045-4-227-00-0 059-1-202-00-0
045-4-172-00-0 046-3-171-00-0 046-3-176-00-0 046-3-143-00-0
045-4-195-00-0 046-3-158-00-0 045-4-177-00-0 045-4-240-00-0
045-4-173-00-0 046-3-153-01-0 046-3-165-00-0 045-4-200-00-0
045-4-193-00-0 045-4-208-00-0 046-3-220-00-0 045-4-181-00-0
045-4-192-00-0 045-4-215-01-0 046-3-224-00-0 059-1-191-00-0
046-3-162-00-0 045-4-212-00-0 046-3-218-00-0 059-1-188-00-0
045-4-223-00-0 046-3-159-00-0 045-4-238-00-0
046-3-141-00-0 045-4-178-00-0 059-1-216-00-0
SECTION II. This amendment to the Comprehensive Zoning Maps for Augusta Georgia is subject to the
following stipulations:
That the Comprehensive Zoning Ordinance is amended by adding the following to Section 25-E
(Overlay District)
25-E-7 – This is an Overlay District to be known as “W4” which is located on the western boundary
of the Laney Walker/Bethlehem Neighborhood. It is described as beginning at the intersection of R.
A. Dent Boulevard and Holley Street; thence, south on Holley Street to the intersection of the rear
property lines extended of properties fronting Wrightsboro Road; thence, east on those property
lines to their extended intersection with Augusta Avenue; thence; south on Augusta Avenue to
Poplar Street; thence, west on Poplar Street to Woodson Street; thence north on Woodson Street to
Roulette Lane; thence, west on Roulette Lane to Floyd Street; thence, south on Floyd Street to
Poplar Street; thence, west on Poplar Street to Fifteenth Street; thence, north on Fifteenth Street to
Wrightsboro Road; thence, north on Wrightsboro Road to R. A. Dent Boulevard; thence, north on
R. A. Dent Boulevard to the point of beginning.
045-4-187-00-0
046-3-214-00-0
046-3-228-00-0
046-3-211-00-0
045-4-174-00-0
046-3-167-00-0
059-1-218-00-0
045-4-214-00-0
059-1-203-00-0
058-2-006-00-0
045-4-199-00-0
045-4-197-00-0
059-1-179-00-0
046-3-174-00-0
046-3-160-00-0
Attachment number 1 \nPage 2 of 4
Item # 16
W-4 is an area targeted for redevelopment by the City and the purpose of this Overlay is to promote
mixed uses while maintaining the primarily residential character. Land uses established after the
effective date of this amendment shall be limited to the following:
a) residential, including single family and low density multi-family, provided the
density shall be approved by the Planning Commission,
b) professional offices, including former residences that can be converted into
professional office space,
c) institutional uses, including schools, churches, and other religious institutions,
d) neighborhood retail, including, apparel and accessory stores,
e) florist and gift shops,
f) newsstands and bookstores,
g) beauty and barber shops,
h) furniture and/or home furnishing stores,
i) antique shops,
j) drug stores and pharmacies,
k) sporting goods stores,
l) hobby, toy and game stores,
m) camera and photographic supply shops,
n) tobacco shops,
o) office supplies/print shops,
p) sandwich shops, coffee shops, and sit-down eating establishments,
q) dry cleaners, grocery stores,
r) youth recreational facilities ( i.e. YMCA, skating rinks),
s) movie theaters.
*Permitted uses that are not specified in the above Neighborhood Retail list must be
approved by the Planning Commission
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed.
Done in Open Meeting under the Common Seal thereof this day of , 2012.
APPROVED THIS , 2012.
________________________________
Mayor
ATTEST:
________________________________
This petition was published in the Augusta Chronicle, Thursday, December 15 , 2011, by the Planning
Commission for public hearing on Wednesday, January 4, 2012
Attachment number 1 \nPage 3 of 4
Item # 16
Attachment number 1 \nPage 4 of 4
Item # 16
Commission Meeting Agenda
1/17/2012 5:00 PM
Alcohol Application
Department:Planning & Developement
Caption:Motion to approve Transfer Application: A. T. 12 - 01: A request
by Tok S. Ha to transfer the Liquor, Beer & Wine license used in
connection with Hwang Kuem Jung located at 3253 Deans
Bridge Rd. to 3008 Deans Bridge Rd. There will be Sunday
Sales. District 6. Super District 10. (Approved by Public
Services Committee January 9, 2012)
Background:This is a transfer application. Formerly located at 3253 Deans
Bridge Rd.
Analysis:The applicant meets the requirement of The City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4985.00.
Alternatives:
Recommendation:Planning and Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 2
Item # 17
Attachment number 1 \nPage 2 of 2
Item # 17
Commission Meeting Agenda
1/17/2012 5:00 PM
Alcohol Application
Department:Planning & Developement
Caption:Motion to approve New Application: A. N. 12 - 02: request by
Betty John for an on premise consumption Beer & Wine license
to be used in connection with JNB Pohnpei LLC DBA Mikoto
Express located at 3102 Washington Rd. District 7. Super
District 10.(Approved by Public Services Committee January
9, 2012)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1250.00.
Alternatives:
Recommendation:Planning and Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 2
Item # 18
Attachment number 1 \nPage 2 of 2
Item # 18
Commission Meeting Agenda
1/17/2012 5:00 PM
Alcohol Application
Department:Planning & Developement
Caption:Motion to approve New Application: A. N. 12 - 03: request by
Sandipkumar Patel for a retail package Liquor & Wine license to
be used in connection with H & S Wine & Spirits located at 3696
Peach Orchard Rd. District 6. Super District 10. (Approved by
Public Services Committee January 9, 2012)
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3992.00.
Alternatives:
Recommendation:Planning and Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Attachment number 1 \nPage 1 of 2
Item # 19
Attachment number 1 \nPage 2 of 2
Item # 19
Commission Meeting Agenda
1/17/2012 5:00 PM
Construction Manager at Risk for the Municipal Building Renovations and Modernization
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve the selection committee’s recommendation to
select Turner Construction Company as the Construction Manager
at Risk for the Municipal Building Renovations and
Modernization. (Approved by Public Services Committee
January 9, 2012)
Background:During the Programming Phase of the project, a Request for
Qualifications (RFQ) was prepared to solicit qualification
statements and proposals for Construction Management at Risk
Services for the Municipal Building Renovations and
Modernization.
Analysis:We received twelve (12) compliant responses to the Phase I
Request for Qualifications, after these were evaluated by the
selection committee; a short list of five (5) firms was selected,
based on the scoring for Phase I, to participate in the Phase II
Interviews. After the Phase II Interviews were completed and
scored, the fees for the General Conditions Costs, Preconstruction
Services and Construction Management Fees were opened and
scored according to the scoring matrix included in the Phase II
submittal requirements. The selection committee has completed
the evaluation of the Phase I and Phase II submittals from the
Construction Manager at Risk Firms and hereby recommends that
Augusta, Georgia select Turner Construction Company as the
Construction Manager at Risk for the Municipal Building
Renovations and Modernization.
Financial Impact:The total amount of $1,293,181.00 for the General Conditions,
Preconstruction Services and Management Fees is included in the
overall total project budget of $18 million.
Alternatives:1. Approve the selection committee’s recommendation to select
Turner Construction Company as the Construction Manager at
Risk for the Municipal Building Renovations and Modernization.
2. Select a different method of procuring the Construction
Management at Risk services and award the total contract to a
Cover Memo
Item # 20
lump sum bidder, which will delay the completion date of the
project and increase the total project costs.
Recommendation:Approve the selection committee’s recommendation to select
Turner Construction Company as the Construction Manager at
Risk for the Municipal Building Renovations and Modernization
Funds are Available
in the Following
Accounts:
SPLOST FUNDS 323 AND 328
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1 \nPage 1 of 1
Item # 20
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, December 14, 2010 @ 3:00 p.m.
FOR FURNISHING:
RFQ ITEM #10-195 Construction Management @ Risk for Municipal Building
Renovations & Modernization for Public Service Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, November 30, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by mail.
No RFQ will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but
not limited to, the number of copies needed, the timing of the submission, the required financial data,
and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark
RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 4, 11, 18, 25, 2010
Metro Courier November 10, 2010
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Forrest White Heery International
Jacques Ware Dukes Edward Dukes
Attachment number 2 \nPage 1 of 1
Item # 20
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 8 Copies
BLANCHARD & CALHOUN COMMERCIAL
2743 PERIMETER PARKWAY
AUGUSTA GA 30909
YES YES YES YES YES
C. C. MOODY CONSTRUCTION
6017 REDAN ROAD
LITHONIA GA 30058
YES YES YES YES YES
HOGAN CONSTRUCTION GROUP
5075 AVALON RIDGE PARKWAY
NORCROSS, GA 30071
YES YES YES YES YES
MANHATTAN CONSTRUCTION
26 EXECUTIVE PARK DR SUITE 2600
ATLANTA, GA 30329
YES YES YES YES YES
MCKNIGHT CONSTRUCTION CO
P. O. BOX 204718
AUGUSTA GA 30917
YES YES YES YES YES
POTTS
981 E FREEWAY DRIVE
CONYERS GA 30094
YES YES YES YES YES
RJ GRIFFIN & COMPANY
800 MOUNT VERNON HWY STE 200
ATLANTA GA 30328
YES YES YES YES YES
ROBINS & MORTON
400 SHADES CREEK PARKWAY
BIRMINGHAM, AL 34209
YES YES YES YES YES
RW ALLEN
1015 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
The CHRISTMAN COMPANY
2812 HILLCREEK DR STE B
AUGUSTA GA 30909
YES YES YES YES YES
TURNER CONSTRUCTION
3560 LENOX ROAD, SUITE 1100
ATLANTA GA 30326
YES YES YES YES YES
WINTER CONSTRUCTION
191 PEACHTREE STREET STE 2100
ATLANTA GA 30303
YES YES YES YES YES
BASTON-COOK CO.
300 GALLERIA PARKWAY NW, SUITE 1600
ATLANTA, GA 30339
BRASFIELD & GORRIE
1990 VAUGHN ROAD, SUITE 100
KENNEWAW, GA 30144
CORDIL CONSTRUCTION
3400 PEACHTREE ROAD NE STE 111
ATLANTA GA 30326
KAHN CONSTRUCTION
P. O. BOX 1179
COLUMBIA SC 29202
MATHIAS CORPORATION
3150 MAIN STREET
DULUTH, GA 30096
RENFROE CONSTRUCTION
4611 IVEY DRIVE STE 400
MACON GA 31206
RFQ Item #10-195
Construction Management @ Risk for Municipal Building Renovations & Modernization
for the City of Augusta - Public Services Department
RFQ Due: Tuesday, December 14, 2010 @ 3:00 p.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 20
City of Augusta
Municipal Building Renovations and Modernization
Contractor Evaluation
Phase II Scoring
Municipal Bldg CM Summary Phase II Detail Cumulative
Category and Description Pts.
Project Director 2 1.8 1.7 1.7 1.8 1.7
Preconstruction Manager 10 8.3 8.0 7.5 7.9 7.9
Senior Project Manager 4 3.3 2.9 2.9 3.0 3.4
Project Manager 20 16.6 14.4 13.5 15.0 17.4
Superintendent 25 20.9 17.3 17.1 18.9 20.6
Presentation 10 9.3 7.3 7.3 7.5 9.3
Q & A 10 9.0 7.6 8.0 8.5 9.0
Fee Proposal 25 15.0 12.0 10.0 5.0 25.0
Total Points 106 84.0 71.1 67.9 67.5 94.2
Comments:
Potts Construction
981 East Freeway Drive
Conyers, Georgia 30094
R.J. Griffin & Company
800 Mount Vernon Hwy. NE
Suite 200
Atlanta, Georgia 30328
The Christman Company 2812
Hillcreek Drive Suite B
Augusta, Georgia 30909
R.W. Allen, LLC
1865 W. Broad Street
Suite A
Augusta, Georgia 30606
Turner Construction Company
3560 Lenox Road
Suite 1100
Atlanta, Georgia 30326
Attachment number 4 \nPage 1 of 1
Item # 20
Attachment number 5 \nPage 1 of 4
Item # 20
Attachment number 5 \nPage 2 of 4
Item # 20
Attachment number 5 \nPage 3 of 4
Item # 20
Attachment number 5 \nPage 4 of 4
Item # 20
Attachment number 6 \nPage 1 of 2
Item # 20
Attachment number 6 \nPage 2 of 2
Item # 20
Commission Meeting Agenda
1/17/2012 5:00 PM
Contract Modification #4 to Reeves Construction Company Contract
Department:Augusta Regional Airport
Caption:Motion to approve Contract Modification #4 to Reeves
Construction Company's Contract at Augusta Regional Airport in
an amount not to exceed $16,403.60. (Approved by Public
Services Committee January 9, 2012)
Background:The original scope of work for this contract provides for
additional parking spots for the terminal area. The contract
modification provides the addition of 1,783 square yards (SY) of
additional Graded Aggregate base Course (GABC) for the
temporary parking area to be used by customers, tenants, and
employees during the construction process.
Analysis:Reeves Construction Company’s proposal to perform the
additional scope of work is for the amount of $16,403.60, totaling
the contract amount to $4,481,036.35. This action will not
increase the schedule. The purpose of the task is to maximize the
available temporary parking for the upcoming holiday season. The
majority of the aggregate will be salvaged and used at the airport.
Financial Impact:This modification adds an additional $16,403.60 to the existing
contract of $4,481,036.35.
Alternatives:Deny request.
Recommendation:Approve Contract Modification #4 to the Reeves Construction
Contract in the amount of $16,403.60.
Funds are Available
in the Following
Accounts:
551081201/5412110
REVIEWED AND APPROVED BY:Cover Memo
Item # 21
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Contract Modification #4
Airport: Augusta Regional Airport Date Initiated: 27 November 2011
Owner: City of Augusta Project: Front Door Parking Improvements
Contractor: Reeves Construction
Company
Project Number: 0733-18
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item # Description Unit Original
Quantity
Revised
Quantity
Original
Unit
Price
Revised
Unit Price
Original
Price
Revised
Price
New -1 4” GABC SY 0 1,783 $0.00 $9.20 $0.00 $16,403.60
$0.00 $16,403.60
Total Contract Amount
Original Contract Total $4,310,823.10
Previous Contract Modification Total (CM#1, 2, & 3) + $153,809.65
This Contract Modification Total (CM #4) + $16,403.60
Revised Contract Total $4,481,036.35
Total Contract Time
Original Contract Time 250 calendar days
Changes to Contract Time from Previous Contract
Modifications
5 calendar days
Changes to Contract Time from This Contract Modification 0 calendar days
Revised Contract Time Total 255 calendar days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
Justification for Change
1. Brief description of the proposed contract changes and locations:
Item New-1 is associated with the additional temporary parking area in front of the main
terminal building. It was determined that an additional row of parking could be added to
each temporary parking lot. This temporary parking will be used for over flow parking.
The temporary parking lot will consist of 4” of Graded Aggregate Base Course (GABC)
and surface will be exposed aggregate.
Attachment number 1 \nPage 1 of 3
Item # 21
Attachment number 1 \nPage 2 of 3
Item # 21
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
3
It
e
m
#
2
1
Commission Meeting Agenda
1/17/2012 5:00 PM
Fourth Amendment to the Republilc Parking Management Agreement
Department:Augusta Regional Airport
Caption:Motion to approve the Fourth Amendment to the Republic
Parking Management Agreement at Augusta Regional Airport in
the amount not to exceed $65,347.11 for fiscal year 2012.
(Approved by Public Services Committee January 9, 2012)
Background:Republic Parking has a 3 year management agreement with the
airport that began in 2008. The original management agreement
consisted of managing, operating, and marketing all paid public
parking facilities located at the airport. Republic Parking also
provides a Customer Service Shuttle for the airport passenger’s
convenience. This agreement has two 1 year options to renew in
which the first was exercised for fiscal year 2011. The Fourth
Amendment to Republic Parking’s Management Agreement will
initiate the final option of renewal.
Analysis:Republic Parking would like to exercise the second and final
option to renew this parking management agreement. A cost
reduction in the management fee is realized through
contract/budget negotiations and eliminating valet parking.
Financial Impact:Augusta Regional Airport's overall management fee decreased by
$8,248.89 and will be $65,347.11 for fiscal year 2012.
Alternatives:Deny request.
Recommendation:Approve Fourth Amendment to Republic Parking Management
Agreement in the amount of $65,347.11.
Funds are Available
in the Following
Accounts:
551081101/5239110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
1
FOURTH AMEDMET TO PARKIG MAAGEMET
AGREEMET PUBLIC PARKIG FACILITIES AT
AUGUSTA REGIOAL AIRPORT
This Fourth Amendment to the Parking Management Agreement for Public Parking
Facilities at Augusta Regional Airport, made and entered into this day of
, 2011, between Augusta-Richmond County, Augusta, Georgia, for the
Augusta Regional Airport and Republic/NFR&CS Parking System, LP, with offices at
633 Chestnut Street, Suite 2000, Chattanooga, Tennessee, 37450 (hereinafter referred to
as "Operator").
WHEREAS, on August 5, 2008, the parties entered into a three year Agreement,
commencing on January 1, 2008 and terminating on December 31, 2010, for the Operator
to manage the parking facilities located at the Augusta Regional Airport; and
WHEREAS, the Agreement contained two one-year renewals permitting the
parties to exercise their rights to renew the Agreement upon one-hundred twenty (120)
days prior to the expiration of the same; and upon terms and conditions provided by the
Augusta Aviation Commission( hereinafter referred to as “the Commission”) ; and
WHEREAS, the Commission has determined it is in the best interests of the
flying public to exercise the fourth renewal of the Agreement; and
WHEREAS, the Commission and the Operator desire by this Fourth Amendment
to amend the Agreement in order to, among other things, (a) extend the Term of the
Agreement for one year; and (b) decrease the monthly management fee.
Attachment number 1 \nPage 1 of 3
Item # 22
2
OW THEREFORE, in consideration of the mutual covenants and conditions
contained herein, the parties do hereby agree as follows:
1.
AMEDMET TO AGREEMET
Except as agreed upon and amended herein, all other terms of the original
Agreement shall remain the same.
2.
EXTESIO OF AGREEMET TERM
The parties hereby agree to amend Article 2, Agreement Term, to exercise the
second one-year renewal beginning on January 1, 2012 and ending on December 31, 2012.
3.
MOTHLY MAAGEMET FEE
The parties hereby agree to amend Article 5, Monthly Management Fee to decrease for
the fiscal year 2012. The total annual management fee for 2012 shall be $65,347.11.
4.
This Fourth Amendment to the Parking Management Agreement may be executed
in counterparts; however, they shall constitute one agreement.
Attachment number 1 \nPage 2 of 3
Item # 22
3
I WITESS WHEREOF, the parties have caused this Fourth Amendment to the
Parking Management Agreement to be executed this day of __________________, 2011.
AUGUSTA, GEORGIA
By: ___________________________________________________ ________________
Deke Copenhaver, Mayor
Attest:
Clerk of Commission
________________________________ __________________________________
Jay Forrester, Chairman Robert Linehart, COO, Airport Division
Augusta Aviation Commission Republic Parking System, Inc.
Attachment number 1 \nPage 3 of 3
Item # 22
Commission Meeting Agenda
1/17/2012 5:00 PM
Motion to Approve Adoption of New Rules and Regulations for the Operation of Augusta Regional
Airport at Bush Field
Department:Augusta Regional Airport
Caption:Motion to approve an Ordinance amending Title I General
Government, Chapter 3, Aviation Commissions, Article 5 Airports
and Aviation, Section 1-3-43 of the Augusta, Georgia Code of
Ordinances to adopt new Rules and Regulations for the operation
of Augusta Regional Airport at Bush Field; to provide an effective
date and for other purposes. (Approved by Public Services
Committee January 9, 2012)
Background:The original rules and regulations for the Augusta Regional
Airport at Bush Field were passed in 1950 and have not been
substantially modified since. Such rules and regulations have
become obsolete and need updating and revising to reflect the
operations of the Airport today.
Analysis:
Financial Impact:None
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 23
Clerk of Commission
Cover Memo
Item # 23
ORDINANCE NO. __________
AN ORDINANCE AMENDING TITLE 1 GENERAL
GOVERNMENT, CHAPTER 3, AVIATION COMMISSIONS,
ARTICLE 5 AIRPORTS AND AVIATION, SECTION 1-3-43 OF
THE AUGUSTA, GEORGIA CODE OF ORDINANCES TO ADOPT
NEW RULES AND REGULATIONS FOR THE OPERATION OF
AUGUSTA REGIONAL AIRPORT AT BUSH FIELD; TO PROVIDE
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, the duly elected governing authority of Augusta, Georgia is authorized in Article 9,
Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances
to protect and improve the public health, safety, welfare and aesthetics of the citizens of Augusta,
Georgia;
WHEREAS, in 1950, the governing authority established rules and regulations for the operation
of the Augusta, Georgia Regional Airport, which have become obsolete;
WHEREAS, the Augusta Aviation Commission and the Airport Executive Director have caused
the staff of the Airport to draft new rules and regulations for the operation of the Augusta
Regional Airport; and
WHEREAS, the Board of Commissioners have deemed it to be in the best interest of the
citizens of Augusta, Georgia to adopt the new rules and regulations implemented by the Augusta
Aviation Commission and the Airport Executive Director for the operations of the Augusta
Regional Airport.
THE AUGUSTA, GEORGIA COMMISSION ordains as follows:
SECTION I. That the rules and regulations for the operation of the Augusta Regional Airport at
Bush Field, adopted July 1, 1950, and on file in the office of the Clerk of the Commission,
referenced in Title 1 General Government, Chapter 3, Aviation Commissions, Article 5 Airports
and Aviation, Section 1-3-43 of the Augusta, Georgia Code of Ordinances be deleted in its
entirety and replaced with the rules and regulations as set forth in “Exhibit A” hereto.
SECTION II. Said rules and regulations adopted herein shall be controlling in the operations of
the Augusta Regional Airport at Bush Field and shall be adhered to by all users of the airport.
SECTION III. The provisions of any ordinances or resolutions or parts of ordinances or
resolutions in conflict herewith are repealed.
SECTION IV. Should any section, subsection, clause or provision of this ordinance be declared
by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the
Ordinance in whole or any part thereof other than the part so declared to be invalid.
Attachment number 1 \nPage 1 of 3
Item # 23
SECTION V. This Ordinance shall become effective upon its adoption.
Adopted this _____ day of ___________________, 2012.
______________________________
David S. Copenhaver
As its Mayor
ATTEST:
______________________________
Lena Bonner, Clerk
Seal:
First Reading:
Second Reading:
Attachment number 1 \nPage 2 of 3
Item # 23
EXHIBIT A
Attachment number 1 \nPage 3 of 3
Item # 23
Attachment number 2 \nPage 1 of 63
Item # 23
Attachment number 2 \nPage 2 of 63
Item # 23
Attachment number 2 \nPage 3 of 63
Item # 23
Attachment number 2 \nPage 4 of 63
Item # 23
Attachment number 2 \nPage 5 of 63
Item # 23
Attachment number 2 \nPage 6 of 63
Item # 23
Attachment number 2 \nPage 7 of 63
Item # 23
Attachment number 2 \nPage 8 of 63
Item # 23
Attachment number 2 \nPage 9 of 63
Item # 23
Attachment number 2 \nPage 10 of 63
Item # 23
Attachment number 2 \nPage 11 of 63
Item # 23
Attachment number 2 \nPage 12 of 63
Item # 23
Attachment number 2 \nPage 13 of 63
Item # 23
Attachment number 2 \nPage 14 of 63
Item # 23
Attachment number 2 \nPage 15 of 63
Item # 23
Attachment number 2 \nPage 16 of 63
Item # 23
Attachment number 2 \nPage 17 of 63
Item # 23
Attachment number 2 \nPage 18 of 63
Item # 23
Attachment number 2 \nPage 19 of 63
Item # 23
Attachment number 2 \nPage 20 of 63
Item # 23
Attachment number 2 \nPage 21 of 63
Item # 23
Attachment number 2 \nPage 22 of 63
Item # 23
Attachment number 2 \nPage 23 of 63
Item # 23
Attachment number 2 \nPage 24 of 63
Item # 23
Attachment number 2 \nPage 25 of 63
Item # 23
Attachment number 2 \nPage 26 of 63
Item # 23
Attachment number 2 \nPage 27 of 63
Item # 23
Attachment number 2 \nPage 28 of 63
Item # 23
Attachment number 2 \nPage 29 of 63
Item # 23
Attachment number 2 \nPage 30 of 63
Item # 23
Attachment number 2 \nPage 31 of 63
Item # 23
Attachment number 2 \nPage 32 of 63
Item # 23
Attachment number 2 \nPage 33 of 63
Item # 23
Attachment number 2 \nPage 34 of 63
Item # 23
Attachment number 2 \nPage 35 of 63
Item # 23
Attachment number 2 \nPage 36 of 63
Item # 23
Attachment number 2 \nPage 37 of 63
Item # 23
Attachment number 2 \nPage 38 of 63
Item # 23
Attachment number 2 \nPage 39 of 63
Item # 23
Attachment number 2 \nPage 40 of 63
Item # 23
Attachment number 2 \nPage 41 of 63
Item # 23
Attachment number 2 \nPage 42 of 63
Item # 23
Attachment number 2 \nPage 43 of 63
Item # 23
Attachment number 2 \nPage 44 of 63
Item # 23
Attachment number 2 \nPage 45 of 63
Item # 23
Attachment number 2 \nPage 46 of 63
Item # 23
Attachment number 2 \nPage 47 of 63
Item # 23
Attachment number 2 \nPage 48 of 63
Item # 23
Attachment number 2 \nPage 49 of 63
Item # 23
Attachment number 2 \nPage 50 of 63
Item # 23
Attachment number 2 \nPage 51 of 63
Item # 23
Attachment number 2 \nPage 52 of 63
Item # 23
Attachment number 2 \nPage 53 of 63
Item # 23
Attachment number 2 \nPage 54 of 63
Item # 23
Attachment number 2 \nPage 55 of 63
Item # 23
Attachment number 2 \nPage 56 of 63
Item # 23
Attachment number 2 \nPage 57 of 63
Item # 23
Attachment number 2 \nPage 58 of 63
Item # 23
Attachment number 2 \nPage 59 of 63
Item # 23
Attachment number 2 \nPage 60 of 63
Item # 23
Attachment number 2 \nPage 61 of 63
Item # 23
Attachment number 2 \nPage 62 of 63
Item # 23
Attachment number 2 \nPage 63 of 63
Item # 23
Commission Meeting Agenda
1/17/2012 5:00 PM
Professional Architectural Services for the Augusta, Georgia Municipal Building Renovations and
Modernization
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve the selection committee’s recommendation to
issue a contract to Virgo Gambill Architects for Professional
Architectural Services for the Augusta, Georgia Municipal
Building Renovations and Modernization. (Approved by Public
Services Committee January 9, 2012)
Background:Requests for Qualifications (RFQ) were prepared to solicit
qualifications statements and proposals for Professional
Architectural Services for the Augusta, Georgia Municipal
Building Renovations and Modernization.
Analysis:Ten (10) compliant responses for Phase I qualifications submittals
were received and evaluated by the selection committee. A short
list of four (4) firms was selected to participate in the Phase II
interviews. After completing and scoring the Phase II Interviews,
the fees for Professional Architectural Services were opened and
scored according to the scoring matrix included in the Phase II
submittal requirement. The selection committee has completed the
evaluation of the Phase I and Phase II submittals from the
Architectural Firms and hereby recommends that a contract should
be issued to Virgo Gambill Architects in the amount of
$984,471.00
Financial Impact:The total amount of $984,471.00 for Professional Architectural
Services fees is included in the overall project budget of
$18,000,000.00
Alternatives:1. Approve the selection committee’s recommendation to issue a
contract to Virgo Gambill Architects for Professional
Architectural Services for the Augusta, Georgia Municipal
Building Renovations and Modernization. 2. Select a different
method of procuring the design services and award the total
contract to a lump sum bidder, which will delay the completion
date of the project and increase the total project costs. Cover Memo
Item # 24
Recommendation:Approve the selection committee’s recommendation to issue a
contract to Virgo Gambill Architects for Professional
Architectural Services for the Augusta, Georgia Municipal
Building Renovations and Modernization.
Funds are Available
in the Following
Accounts:
SPLOST FUNDS 323 AND 328
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
AUGUSTA GEORGIA CAPITAL IMPROVEMETS
HEERY ITERATIOAL, IC., PROGRAM MAAGER
501 Greene Street Suite 307 Augusta, GA 30901
706-821-2886
March 2, 2011
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RE: Bid #10-173 – Professional Design Services for Municipal Building
Dear Ms. Sams:
We received ten (10) compliant responses for Phase I qualifications submittals, after these were
evaluated by the selection committee, a short list of Four (4) firms was selected, based on the
scoring for Phase I, to participate in the Phase II Interviews.
The selection committee completed the evaluation of the Phase I and Phase II submittals.
Johnson Laschober & Associates had the lowest fees, but they were found to have qualified their
fee proposal and were therefore non-compliant. Based on this, Virgo Gambill Architects was the
next firm in the rankings.
The selection committee recommends that ARC begin contract negotiations with Virgo Gambill
Architects.
Thank you for your assistance in this selection process. If you have any questions or require any
additional information, please don’t hesitate to contact me.
Sincerely,
Forrest W. White, CCM, LEED®AP
Program Manager
Augusta, Georgia
Capital Improvements Program Management
C: Fred Russell, Phyllis Mills, Nancy Williams
Attachment number 1 \nPage 1 of 1
Item # 24
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, October 5, 2010 @ 11:00 a.m.
FOR FURNISHING:
RFQ ITEM #10-173 Professional Design Services for Municipal Building for Public
Service Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. A Mandatory Pre-Qualifications meeting will be held on Tuesday,
September 21, 2010 @ 1:00 p.m. in the Procurement Department – Room 605. All questions must be
submitted in writing to the office of the Procurement Department by Thursday, September 23, 2010 @
5:00 p.m. by fax at 706-821-2811 or by mail. No RFQ will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but
not limited to, the number of copies needed, the timing of the submission, the required financial data,
and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark
RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 26, September 2, 9, 16, 2010
Metro Courier September 1, 2010
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Forrest White Heery International
Jacques Ware Dukes Edward Dukes
Attachment number 2 \nPage 1 of 1
Item # 24
VENDORS Attachment B Bidders Form Original 8 Copies Addendum
DUCKETT DESIGN GROUP
(TRC WORLDWIDE ENGINEER)
1632 WARE AVENUE
EAST POINT GA 30344
YES YES YES YES YES
GARDNER SPENCER SMITH TENCH & JARBEAN
127 PEACHTREE ST SUITE 1020
ATLANTA GA 30303
YES YES YES YES YES
JOHNSON LASCHOBER & ASSOCIATES
1296 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
KSGW ARCHITECTS
1294 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
NICHOLAS DICKINSON & ASSOCIATES
771 BROAD ST. SUITE 200
AUGUSTA GA 30901
YES YES YES YES YES
STUDIO 3 DESIGN GROUP
1617 WALTON WAY
AUGUSTA GA 30904
YES YES YES YES YES
2KM ARCHITECTS
2275 WRIGHTSBORO ROAD
AUGUSTA, GA 30904
YES YES YES YES YES
VIRGO GAMBILL ARCHITECTS
2531 CENTERWEST PARKWAY STE 200
AUGUSTA GA 30904
YES YES YES YES YES
WOODHURST PARTNERS
607 – 15TH STREET
AUGUSTA GA 30901
YES YES YES YES YES
TVS DESIGN
1230 PEACHTREE ST., NE
ATLANTA GA 30309
CHEATHAM FLETCHER SCOTT ARCHITECTS
420 ½ – 8TH STREET
AUGUSTA GA 30901
PRUETT FORD & ASSOCIATES
1201 BROAD STREET
AUGUSTA GA 30901
COOPER CARRY INC
191 PEACHTREE ST SUITE 2400
ATLANTA GA 30303
EDC INC
1201 BROAD STREET STE 1A
AUGUSTA GA 30901
GLEEDS
4 CONCOURSE PARKWAY STE 215
ATLANTA GA 30328
RFQ Item #10-173
Professional Design Services for Municipal Building
for the City of Augusta - Public Services Department
RFQ Due: Tuesday, October 5, 2010 @ 11:00 a.m.
Non-Compliant
Attachment B missing E-Verify Number
Submitted No Bid Response Letter
Submitted No Bid Response Letter
Page 1 of 2
Attachment number 3 \nPage 1 of 2
Item # 24
VENDORS Attachment B Bidders Form Original 8 Copies Addendum
RFQ Item #10-173
Professional Design Services for Municipal Building
for the City of Augusta - Public Services Department
RFQ Due: Tuesday, October 5, 2010 @ 11:00 a.m.
HOK
191 PEACHTREE ST NE SUITE 4100
ATLANTA GA 30303
KRAFRA
418 8TH STREET
AUGUSTA GA 30901
LORD AECK & SARGENT
1201 PEACHTREE STREET NE STE 300
ATLANTA GA 30361
NOVA ENGINEERING
3690 KENNESAW N INDUSTRIAL STE E
KENNESAW GA 30144
Page 2 of 2
Attachment number 3 \nPage 2 of 2
Item # 24
Augusta, Georgia
Template
Design Services Evaluation
Phase II Scoring
Architect Summary 10-173 Cumulative Phase II
Category and Description Pts.
Project Architect 20 16.8 15.0 15.3 17.2
Project Manager 20 16.7 15.7 15.7 17.2
Mechanical Engineer 5 4.0 4.0 3.8 4.0
Electrical Engineer 5 4.0 4.0 3.8 4.0
Principal or Owner 2 1.6 1.6 1.5 1.5
Presentation 20 16.8 15.8 14.8 16.2
Q & A 8 7.0 6.2 5.8 6.5
Fee Proposal 20 20.0 10.0 0.0 15.0
Total Points 100 86.9 72.2 60.8 81.5
Johnson Laschober &
Associates
1296 Broad Street
Augusta, Georgia 30901
Nicholas, Dickinson &
Associates
771 Broad Street, Suite 200
Augusta, Georgia 30901
Studio 3 Design Group
1617 Walton Way
Augusta, Georgia
30904
Virgo Gambil Architects
2531 Centerwest Parkway,
Suite 200
Augusta, Georgia 30904
Attachment number 4 \nPage 1 of 2
Item # 24
Augusta, Georgia
Template
Design Services Evaluation
Phase II Scoring
Architect Summary 10-173 Cumulative Phase II
Comments:
Attachment number 4 \nPage 2 of 2
Item # 24
Attachment number 5 \nPage 1 of 7
Item # 24
Attachment number 5 \nPage 2 of 7
Item # 24
Attachment number 5 \nPage 3 of 7
Item # 24
Attachment number 5 \nPage 4 of 7
Item # 24
Attachment number 5 \nPage 5 of 7
Item # 24
Attachment number 5 \nPage 6 of 7
Item # 24
Attachment number 5 \nPage 7 of 7
Item # 24
Attachment number 6 \nPage 1 of 3
Item # 24
Attachment number 6 \nPage 2 of 3
Item # 24
Attachment number 6 \nPage 3 of 3
Item # 24
Attachment number 7 \nPage 1 of 2
Item # 24
Attachment number 7 \nPage 2 of 2
Item # 24
Commission Meeting Agenda
1/17/2012 5:00 PM
Sommers Construction Contract Closeout
Department:Augusta Regional Airport
Caption:Motion to approve the Contract Closeout between Augusta
Regional Airport and Sommers Construction at a cost not to
exceed $9,782.00. (Approved by Public Services Committee
January 9, 2012)
Background:The original scope of work provides for the partial renovation of
the Administration Area, Augusta Regional Airport, to be
performed by Sommers Construction. This contract modification
adds to the original contract scope of work the following tasks: -
Paint bathroom/shower room in Hangar #1; - Paint rooms in
office area at Hangar #1; - Carpet rooms in office area at Hangar
#1; - Install two (2) smoke detectors in Room 239 of the terminal
building.
Analysis:Sommers Construction’s estimate to perform the additional scope
of work is for the amount of $9,782.00, totaling the contract
amount to $145,702.59. Due to the nature of this additional work,
the contract time will also increased by 24 calendar days, totaling
the contract time to 119 calendar days. The improved area will be
leased immediately after renovation. The tenant will share the cost
of the new carpet.
Financial Impact:Additional scope of work is for the amount of $9,782.00, totaling
the contract amount to $145,702.59, with an additional increase of
24 days to the existing contract.
Alternatives:Deny request.
Recommendation:Approve Contract Closeout between Augusta Regional Airport
and Sommers Construction at a cost not to exceed $9,782.00.
Funds are Available
in the Following
Accounts:
551081301/5413130
Cover Memo
Item # 25
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
C A M P B E L L & P A R I S
E N G I N E E R S
313 WINGO WAY
MT. PLEASANT, SOUTH CAROLINA 29464
WWW.CAMPBELL-PARIS.COM
TEL 843.856.9989/FAX 843.856.2829
November 4, 2011
Mr.Clarence Fennell, PE
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
RE:Administration Floor ImprovementsAugusta Regional Airport at Bush FieldSommers Construction
Contract Closeout Documents
Dear Clarence:
Please find enclosed three (3) copies of Contract Closeout Documents associated with thework performed by Sommers Construction for the Administration Floor Improvements
Project.The work associated with these closeout documents relate to painting and placing
carpet in rooms in Hangar #1, as well installing smoke detectors in a room on theAdministration Floor.
Upon execution of this document, the contract with Sommers Construction will be finalized
and the final invoice will be submitted.
As always, should you have any questions concerning this matter, please do not hesitate to
contact me.
Sincerely,
Campbell & Paris Engineers
Jack L. Mayfield, P.E.Vice President
cc:Ms.Julie Orwen/AGS
Ms. Tammy Strange, CPA/AGS
Ms. Monica Peoples/AGS
File
A
I
R
P
O
R
T
P
L
A
N
N
I
N
G
,
D
E
S
I
G
N
A
N
D
C
O
N
S
T
R
U
C
T
I
O
N
M
A
N
A
G
E
M
E
N
T
F
O
R
T
H
E
2
1
S
T
C
E
N
T
U
R
Y
!
Attachment number 1 \nPage 1 of 7
Item # 25
Close Out Documents
Airport: Augusta Regional Airport Date Initiated: 04 November 2011
Owner:City of Augusta Project:Administration Floor Improvements
Contractor:Sommers Construction Co.Project Number: 0733-14
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item #Description Unit Quantity Unit Price Line Item Price
1 Paint bathroom/shower room in Hangar #1 LS 1 $975.00 $975.00
2 Paint rooms in Office Area at Hangar #1 LS 1 $3,350.00 $3,350.00
3 Carpet rooms in Office Area at Hangar #1 –
same as item #2 LS 1 $4,280.00 $4,280.00
4 Install two (2) smoke detectors in Room 239of the Administration Floor per code LS 1 $1,177.00 $1,177.00
Close Out Documents Sub Total $9,782.00
Total Contract Amount
Original Contract Total $96,405.00
Previous Contract Modification Total
(CM#1)
+ $12,956.25
Contract Modification Total (CM #2)+ $26,559.34
Close Out Documents + $9,782.00
Revised Contract Total $ 145,702.59
Total Contract Time
Original Contract Time 60 calendar days
Changes to Contract Time from Previous Contract Modifications 35 calendar days
Changes to Contract Time from Close Out Documents 24 calendar days
Revised Contract Time Total 119 calendar days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
Attachment number 1 \nPage 2 of 7
Item # 25
Attachment number 1 \nPage 3 of 7
Item # 25
Attachment number 1 \nPage 4 of 7
Item # 25
Attachment number 1 \nPage 5 of 7
Item # 25
Attachment number 1 \nPage 6 of 7
Item # 25
Attachment number 1 \nPage 7 of 7
Item # 25
Commission Meeting Agenda
1/17/2012 5:00 PM
Contract Modification #5 to Choate Construction Company Contract
Department:Augusta Regional Airport
Caption:Motion to approve the Contract Modification #5 to the Choate
Construction Company Contract at Augusta Regional Airport in
an amount not to exceed $33,027.01. (No recommendation
from Public Services Committee January 9, 2012)
Background:The Augusta Aviation Commission awarded a contract to Choate
Construction Company on June 30, 2011 for the construction of
the new Fixed Base Operation (FBO) building at the Augusta
Regional Airport. The original contract was for $5,045,467.00.
Analysis:Contract Modification #5 is a request for Choate to: •Add ½”
Gypsum Board to the roof $9,400.00 •Construction in accordance
with revised Civil Plans ($4,995.83) •Install Coffee Maker Drain
and Supply $1,472.62 •Install Vinyl Clad Wood Windows
$2,458.11 •Install Trane HVAC Equipment ($5,000.00) •Undercut
Unsuitable Soil at Pad $15,692.11 •Return Interior Sliding Doors
to Scope $14,000.00 Total additions $33,027.01
Financial Impact:Attached is a change order log for the Choate FBO contract
project that details CM #1-5. Original Contract $5,045,467.00
Previous Contract Modifications $66,234.55 This Contract
Modification $33,027.01 Revised Contract Total $5,144,722.56
The original project budget included $100,000.00 in owner
contingency for a total project budget of $5,145,467.00. This
modification requires no new funding but will require a change to
the Choate Purchase Order.
Alternatives:Deny request.
Recommendation:Approve Choate Construction Company Contract Modification #5
in the amount of $33,027.01.
Funds are Available
in the Following 551081206/5413130 Cover Memo
Item # 26
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Contract Modification #5
Airport: Augusta Regional Airport Date Initiated: 28 Nov 2011
Owner: City of Augusta Project: New FBO Terminal
Contractor: Choate Construction Company Project Number: 0733-17
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item
#
Choate
Contract
Mod #
Description Unit Quantity Line Item Price
1 13 Roof – ½” Gypsum Board LS 1 $9,400.00
2 14 Civil Revisions – Plans dated 9/13/11 LS 1 ($4,995.83)
3 15 Coffee Maker Drain and Supply LS 1 $1,472.62
4 16 Vinyl Clad Wood Windows – Factory Mullion LS 1 $2,458.11
5 17 Trane Equipment – RFIs 20 and 26 LS 1 ($5,000.00)
6 18 Prefab Shower Unit DECLINED
7 20 Undercut Unsuitable Soil at Pad LS 1 $15,692.11
8 21 Return Interior Sliding Doors to Scope LS 1 $14,000.00
$33,027.01
Total Contract Amount
Original Contract Total $5,045,461.00
Previous Contract Modification Total $66,234.55
This Contract Modification Total (CM #5) $33,027.01
Revised Contract Total $5,144,722.56
Total Contract Time
Original Contract Time 250 calendar days
Changes to Contract Time from Previous Contract Modifications 0 calendar days
Changes to Contract Time from This Contract Modification 2 calendar days
Revised Contract Time Total 252 calendar days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
Attachment number 1 \nPage 1 of 26
Item # 26
Justification for Change
Brief description of the proposed contract changes and locations:
1. Roof – ½” Gypsum Board. This COP is to furnish and install ½” Gypsum Board
on top of the metal roof decking in accordance with the revised contract
documents. This item was originally deleted as a “cost savings” during project
negotiation as a deduct of $9,400.00. Refer to Choate Change Order Proposal
#13.
2. Civil Revisions – Plans dated 9/13/11. As a result to modifications associated
with the Civil site plans dated 9/13/11, an overall cost savings will be deducted
from the total project amount. Refer to Choate Change Order Proposal #14.
3. Coffee Maker Drain and Supply. As a result to adding an Owner provided
coffee maker, a floor sink, waste and vent piping, and water supply are required
in the proposed location of the coffee maker. Refer to Choate Change Order
Proposal #15.
4. Vinyl Clad Wood Windows – Factory Mullions. During the “cost savings”
review process, a change in the proposed windows was provided and accepted.
However, it was determined the proposed cost savings windows (Windsor
Windows) would require additional exterior framing, cladding, sealant and would
not provide a recommended solution for water intrusion at the perimeter of the
individual window unit. Therefore, the original window proposed will be used.
The Contractor has requested payment for the cost of factory fabricated mullions.
Refer to Choate Change Order Proposal #16.
5. Trane Equipment – RFIs 20 and 26. This item is a credit related to the approval
of an “as equal” equipment option for the HVAC associated with the FBO
building. It was determined the equipment proposed was acceptable as an “as
equal” piece of equipment. Refer to Choate Change Order Proposal #17.
6. Prefab Shower Unit (COP #18). DECLINED. No change permitted to the
contract documents as a result to this request. Refer to Choate Change Order
Proposal #18.
7. Undercut Unsuitable Soil at Pad. During the excavation for a section of the
building pad unsuitable soil material was encountered. This change order
proposal request time and expenses associated with the unforeseen soil
materials. Refer to Choate Change Order Proposal #20.
8. Return Interior Sliding Doors to Scope. During the Value Engineering process
it was agreed to delete one (1) set of sliding doors from each vestibule. This
allowed a savings to the project of $14,000. However, as a result to discussions
during a project meeting it was determined these doors would be added back to
Attachment number 1 \nPage 2 of 26
Item # 26
the scope of the project to match the original design. Therefore, the amount of
$14,000 is requested to be added back to the project. Refer to Change Order
Proposal #21.
C&PE Project #: 0733-18
Contract Modification # 5
Recommended
by:
___________________________________
Campbell & Paris Engineers
Nov 28, 2011
Date
Accepted by:
___________________________________
Choate Construction Company
____________
Date
Approved by:
___________________________________
Augusta Regional Airport
____________
Date
Approved by:
_________________________________________
City of Augusta
_____________
Date
Submit 4 original copies to the City of Augusta.
Attachment number 1 \nPage 3 of 26
Item # 26
Attachment number 1 \nPage 4 of 26
Item # 26
Attachment number 1 \nPage 5 of 26
Item # 26
Attachment number 1 \nPage 6 of 26
Item # 26
Attachment number 1 \nPage 7 of 26
Item # 26
Attachment number 1 \nPage 8 of 26
Item # 26
Attachment number 1 \nPage 9 of 26
Item # 26
Attachment number 1 \nPage 10 of 26
Item # 26
Attachment number 1 \nPage 11 of 26
Item # 26
Attachment number 1 \nPage 12 of 26
Item # 26
Attachment number 1 \nPage 13 of 26
Item # 26
Attachment number 1 \nPage 14 of 26
Item # 26
Attachment number 1 \nPage 15 of 26
Item # 26
Attachment number 1 \nPage 16 of 26
Item # 26
Attachment number 1 \nPage 17 of 26
Item # 26
Attachment number 1 \nPage 18 of 26
Item # 26
Attachment number 1 \nPage 19 of 26
Item # 26
Attachment number 1 \nPage 20 of 26
Item # 26
Attachment number 1 \nPage 21 of 26
Item # 26
Attachment number 1 \nPage 22 of 26
Item # 26
Attachment number 1 \nPage 23 of 26
Item # 26
Attachment number 1 \nPage 24 of 26
Item # 26
Attachment number 1 \nPage 25 of 26
Item # 26
Attachment number 1 \nPage 26 of 26
Item # 26
Commission Meeting Agenda
1/17/2012 5:00 PM
Solicitation of Opinion from Attorney General
Department:Clerk of Commission
Caption:Motion to approve tasking the General Counsel Mr. MacKenzie
to draft his opinion of what ordinary business is and disseminate
to Commissioners.(Approved by Administrative Services
Committee January 9, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 27
Commission Meeting Agenda
1/17/2012 5:00 PM
IT-Board of Assessors Letter of Agreement
Department:Information Technology
Caption:Motion to approve Letter of Agreement between Augusta
Information Technology and the Richmond County Board of
Assessors. (Approved by Public Safety Committee January 9,
2012)
Background:The Board of Assessors (BOA) desires to utilize a 3rd party
vendor to supply BOA staff and the public with tools related to
parcel search, assessment, and sales information. The
Information Technology Department and Board of Assessors are
establishing a formal Letter of Agreement (LOA) that will govern
web site presentation and searching, 3rd party vendor
coordination, and data transfer within the departments.
Analysis:The LOA provides the BOA with the freedom to establish the
relationship with the 3rd-party vendor, yet makes clear that IT still
provides the official city website and GIS search presence.
Financial Impact:No funding is required to implement this letter of agreement.
Alternatives:N/A
Recommendation:Approve Letter of Agreement between Augusta Information
Technology and the Richmond County Board of Assessors
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 28
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Information Technology – Board of Assessors LOA Page 1
TECHNOLOGY MANAGEMENT LETTER OF AGREEMENT
BETWEEN
THE AUGUSTA, GA INFORMATION TECHNOLOGY DEPARTMENT (IT)
AND THE
RICHMOND COUNTY BOARD OF ASSESSORS (BOA)
This Letter of Agreement (LOA) is entered into by and between the Richmond County Board of
Assessors (BOA) – sometimes referred to as the Tax Assessor’s Office (TAO) - and the Augusta
Information Technology Department (IT) in order to establish parameters for the relationship between the
parties specifically for Internet, Intranet, Geographic Information System (GIS) and mapping-related
activities. This program will provide a framework for cooperation between the departments, assign
responsibilities for technology-related activities, and define the administrative roles for the departments
where the maintenance of existing technology and the implementation of new technology are concerned.
1. BACKGROUD
Information Technology has worked with past Chief Appraisers and staff in order to provide
technology improvements for the BOA, including parcel editing, GIS data layer maintenance, and an
online parcel search utilized by City Departments and the public. This Letter of Agreement (LOA)
formalizes the relationship between IT and the BOA so that the responsibilities of all the parties are
clear.
2. GUIDIG PRICIPLES
2.1. Except where indicated in this document, the relationship between Augusta IT and the BOA
shall be governed by the Augusta Information Technology Acceptable Use Policy. Provisions in
this LOA shall supersede provisions in the Acceptable Use Policy only for the BOA and only
under the conditions described herein.
2.2. IT is the keeper of the city's technology infrastructure and as such is entitled and required to
make policies and institute procedures intended to protect the integrity of that infrastructure.
2.3. IT is the city's provider of technology-related products and services such as Internet, Intranet,
servers, email, telephony, data backup and restore, software, wireless communications, and
desktop equipment such as printers, monitors, scanners, etc.
2.4. The BOA provides and defends uniform fair market values on all taxable properties in Richmond
County to establish an equitable digest for the State and to provide to the Augusta Commission,
the Board of Education, and the Tax Commissioner, information to levy and collect property
taxes. As such, the BOA requires dependable and progressive technology that will facilitiate this
mission.
2.5. As responsible stewards of public funds, BOA and IT are committed to implementing and
managing optimal technology in the most efficient and cost-effective manner.
2.6. Neither party to this agreement shall take any action in the course of operations that will
endanger the integrity of Augusta's computer network or data stored therein. Both parties agree
to communicate extensively with each other to ensure that understanding and cooperation are
maintained at the highest level.
2.7. BOA agrees to involve IT in any negotiations or discussion with vendors of hardware or
software that is intended for use on any computer device that is hosted on Augusta’s computer
network.
Attachment number 1 \nPage 1 of 4
Item # 28
Information Technology – Board of Assessors LOA Page 2
2.8. IT will supply BOA with in-house technical support for GIS, MS Office Products, PC and
peripheral hardware, CAMA and related software support, and network connectivity. IT will
also diagnose software problems, including Pictometry-related troubleshooting. If the problem
requires additional troubleshooting support IT will open a work order with the application
support team for the respective software and work with them to resolve issues. IT response time
will be dependent on the external support of software vendors.
2.9. Based on the provisions in this section and the sections to follow, IT retains right of refusal to
install, implement, support, maintain, or link to various products and/or services that are
obtained through means external to IT and without IT sanction.
3. ITERET PRESECE
3.1. Official Web Presence
3.1.1. In order to maintain uniformity of appearance and ease of public interaction, the official
city web presence at www.augustaga.gov is to be preserved as the official web presence
of the BOA.
3.1.2. IT provides services and support of the city internet and intranet presence, and is
available at the convenience of the BOA to make modifications to the page(s), create
forms as requested, make forms and documents available for download, issue and
compile surveys, provide links to other sites of interest, and develop new content
depending on new BOA initiatives or State of Georgia requirements.
3.2. Online Parcel Search
3.2.1. IT will continue to provide Augusta’s official parcel search website both internally for
Augusta Departments and externally for the public. IT will coordinate with BOA and
review requests by BOA on information provided to the public but will not limit access
of data to the public that is necessary for business purposes.
3.2.2. Should BOA contract with a third party to provide parcel and other BOA data search
capabilities, IT shall participate in all negotiations and reserves the right to place
conditions on any third party in order to protect the integrity of the network and data
stored on IT servers.
3.2.3. Graphic button links from Augusta’s main web page will link to the city’s official GIS
presense as maintained by the IT Department.
4. GEOGRAPHIC IFORMATIO SYSTEMS (GIS) & MAPPIG
4.1. IT will be responsible for GIS Parcel Polygon editing, neighborhoods, subdivisions, and other
GIS data as required.
4.2. BOA will provide a weekly update of parcel edits and regular updates on other layers as changes
BOA makes affect GIS data.
4.3. Third-Party Data Requests
4.3.1. Incidental / Occasional: All requests from third parties for GIS or database information will
be routed to the Information Technology GIS Division (IT-GIS) via a formal email request.
for export and release to both public and private entities, to ensure this data is the most
current for release.
4.3.2. Scheduled: BOA will provide an official schedule of updates to be provided to any third-
party contractor in order to ensure that Augusta’s official GIS/parcel search website does
not conflict with the data presented on sites external to the organization. Requests for
scheduled release of data will be copied via a formal email to IT.
Attachment number 1 \nPage 2 of 4
Item # 28
Information Technology – Board of Assessors LOA Page 3
5. DIGITAL IMAGERY (ORTHO & OBLIQUE)
5.1. All contract negotiations with any vendor engaged in the sale of products or services related to
the acquisition of oblique/ortho imagery will include a representative from IT with a familiarity
of the requirements needed to fulfill providing accurate data to both the public and other City
Departments.
5.2. All requests for imagery, to include requests for export and release, whether from public or
private entities, shall be forwarded to ensure that the Georgia Open Records Act requirements
are satisfied and to ensure that the requested data is the most current for release.
5.3. Storage space for acquisitions of digital imagery that are not funded through IT initiatives and/or
according to IT’s schedule shall be funded by the BOA. Storage shall be located on a device
within IT’s citywide network.
6. PROPERTY OWERSHIP RECORDS MAAGEMET
6.1. Due to advances in technology, exposure to the public via website, and the interconnecting of
internal city business software applications, property ownership records have become an
important asset for users of information both internally and externally; therefore, BOA staff will
seek to enter transfers of ownership within one month of the date on which the transfer is
recorded, with consideration granted for staffing and workload issues. BOA will work with IT
and the Clerk of Court to determine more efficient business processes that will enable Augusta to
shorten the timeframe in which this data is published.
6.2. Mapping Responsibility: IT is responsible for the Cadastral Maps via editing of parcel data by
the integration of CAD data submitted to Planning and Development (P&D) from engineering
firms and splits/combines provided by BOA.
6.3. Property Identification Number (PIN) Assignment: IT will also assign PIN numbers to parcels at
the time they are created in order to make this data immediately available to other City
Departments including P&D for issuing permits on new properties. This business process
change will allow properties to be moved quickly through the system and be added to the tax
digest.
7. COMPUTER AIDED MASS APPRAISAL (CAMA) MAAGEMET
7.1. IT shall host the BOA CAMA system (and other ancillary vendor-purchased or in-house
developed systems) on servers located in IT’s computer center or at IT’s disaster recovery site.
7.2. BOA resolves to assist IT and the Georgia Department of Revenue (DOR) by supplying testing
resources in order to facilitate the implementation and continued operation of WinGAP SQL at
Richmond County.
7.3. BOA understands and agrees that their data can be copied regularly for use by other departments
for their software and database analysis processes.
8. OVERSIGHT
The Chief Appraiser, the IT Director, the IT-GIS Project Leader, and a staff member from the BOA
(designated by the Chief Appraiser) shall be the members of an oversight committee that will meet as
necessary to discuss the status of this relationship.
9. DURATIO
Contingent upon Commission approval, this agreement shall become effective upon the date of signature
of both parties and shall remain in force until amended, terminated, replaced by mutual agreement, or
until superseded by executive or Commission action.
Attachment number 1 \nPage 3 of 4
Item # 28
Information Technology – Board of Assessors LOA Page 4
IN WITNESS WHEREOF, this Letter of Agreement has been executed by each party on the date set forth
below.
Augusta Information Technology Richmond County Board of Assessors
IT Director Signature
Chief Appraiser Signature
Tameka Allen Alveno Ross
Printed ame Printed ame
Date Date
Attachment number 1 \nPage 4 of 4
Item # 28
Commission Meeting Agenda
1/17/2012 5:00 PM
Request to continue GPS tracking service subscription with GPS North America
Department:Risk Management
Caption:Motion to approve the continuation of the GPS monthly tracking
service with GPS North America for the GPS Signal Track Smart
Antenna from GPS North America. (Approved by Finance
Committee January 9, 2012)
Background:The Vehicle Oversight Program and the purchase of the GPS
tracking units were approved by the Commission in November
2008 and additional units were approved in June 2009. The
current number of units on Augusta owned vehicles stands at 437.
Analysis:Fleet Manager reports that fuel consumption, excluding law
enforcement vehicles, for 2011 shows a significant reduction in
fuel usage over 2008. Now that we are entering our fourth year of
service, understandably, the savings is leveling off when you
compare this usage over a four year period. The GPS units have
helped to modify the driving behavior of our employees.
Employees are driving much slower which increases the fuel
economy of the vehicles.
Financial Impact:GPS North America has agreed to continue with the same monthly
service fee. The monthly service fee for unlimited service is
$25.95/unit which includes data storage. Funding for the
continuing service is budgeted in fund 611-01-5211 53-16210
which has been funded for 2012 in the amount of $136,081.80. No
annual contract is necessary; the continuation of service is open
ended. This pricing will remain in effect for a minimum of 2
years.
Alternatives:1. Do not approve the request and remove the GPS units from
service. 2. Place out for bid which would involve the procurement
and installation of another GPS unit.
Recommendation:Approve the continuation of the GPS tracking service with GPS
North America through 2012 and allow a 1 year extension for
Cover Memo
Item # 29
2013 with same pricing.
Funds are Available
in the Following
Accounts:
611-01-5211 53-16210
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Commission Meeting Agenda
1/17/2012 5:00 PM
Garden City Rescue Mission Tax Refund
Department:Clerk of Commission
Caption:Consider a request from the Garden City Rescue Mission
regarding a refund of taxes for the properties at the following
locations: 828 Fenwick Street in the amount of $5,427.79, 834
Fenwick Street in the amount of $82.04, 836 Fenwick Street in the
amount of $75.73 and 838 Fenwick Street in the amount of
$302.96. (No recommendation from Finance Committee
January 9, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Attachment number 1 \nPage 1 of 5
Item # 30
Attachment number 1 \nPage 2 of 5
Item # 30
Attachment number 1 \nPage 3 of 5
Item # 30
Attachment number 1 \nPage 4 of 5
Item # 30
Attachment number 1 \nPage 5 of 5
Item # 30
Commission Meeting Agenda
1/17/2012 5:00 PM
Augusta Utilities Master Plan
Department:Utilities
Caption:Motion to approve the Augusta Utilities Master Plan proposal
from Constantine Engineering with a fee not to exceed $618,338.
(Approved by Engineering Services Committee January 9,
2012)
Background:Earlier in 2011, the Commission authorized Utilities to negotiate
with the top rated firm from the qualifications based selection
process for a Master Planning consultant. We were unable to
come to terms with the top rated consultant, and subsequently
entered into negotiations with the second rated firm, Constantine
Engineering. This process has been coordinated with the
Procurement Department. We have developed a mutually
acceptable scope and fee for this effort.
Analysis:The last Utilities Master Plan was completed in 2004; much of the
work identified in that plan has been accomplished. There is work
remaining from that plan that was not completed due to lack of
funding, as well as new needs that have arisen since the 2004 plan
was developed. The Master Planning process will take a
comprehensive look at our system including projected growth,
service delivery, state of existing infrastructure, regulatory outlook
and energy management and conservation. The Constantine team
includes the local firm of ZEL Engineering, a firm with extensive
knowledge of Augusta’s system. Roughly half the work for this
plan will be performed by ZEL. The recently adopted Savannah-
Upper Ogeechee Regional Water Plan calls for all systems to
develop/update local system master plans on a 5-year cycle.
Financial Impact:The work will be performed on a Time and Materials basis not-to-
exceed $618,338. Funding is available in 507043490-
5212999/81100010-5212999.
Alternatives:The Commission could choose not to proceed with the Master
Plan.
Cover Memo
Item # 31
Recommendation:We recommend approval of Constantine’s proposal with a not-to-
exceed fee of $618,338.
Funds are Available
in the Following
Accounts:
507043490-5212999/81100010-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
1
TASK ORDER 1
THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED ____________, 2011, BETWEEN THE CITY OF AUGUSTA,
GEORGIA UTILITIES DEPARTMENT AND CONSTANTINE ENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO
Scope of Basic Services
for the
City of Augusta Utilities Department
Water and Wastewater System Master Plan Project
Article A. Purpose:
The purpose of this Task Order is to authorize and direct CONSULTANT (Constantine Engineering, Inc.) to
proceed with professional engineering and technical services for the Water and Wastewater System Master
Plan Project (PROJECT) for the City of Augusta Utilities Department, Augusta, GA (CLIENT). The PROJECT
generally includes the development of a Master Plan to evaluate the present and future needs of the
CLIENT’s water and wastewater systems; develop alternatives for meeting these long-term needs; and
recommendations that the system can implement. The plan shall address water supply, distribution, and
storage and wastewater collection, treatment, and effluent and biosolids management. The activities that are
included are described in “Article B. Scope of Services.”
Article B. Base Scope of Services:
The CONSULTANT agrees to furnish general professional engineering and technical services for the work
related to the study; evaluation; analysis; field testing; alternatives development, and preparation of final
report documents. The PROJECT includes the services required to perform the engineering analysis and
technical services to assess existing water systems; existing wastewater systems; and to prepare a long range
plan to meet growing needs in the CLIENT’s service delivery area. The PROJECT recommendations are
expected to be implemented in phases over defined intervals of time.
The specific Engineering Services that CONSULTANT agrees to furnish to the CLIENT for the PROJECT and
the Specific Work Tasks are presented below.
1. Collect and Review Existing Information and Data
2. Population Projections and Service Delivery Area Expansion Plan
3. Future Water Demand and Wastewater Flow Projections
4. Water and Wastewater System Regulatory Review
5. Water and Wastewater System Energy Management Evaluation
6. Water Systems Evaluation
7. Wastewater Systems Evaluation
8. Fort Gordon Water and Wastewater Systems Evaluation
9. Water and Wastewater System Assessment of Needs
10. Potential Water Supply, Treatment, Storage and Distribution Systems Alternatives
11. Potential Wastewater Treatment and Effluent and Biosolids Management Alternatives
12. Water & Wastewater System Capital Improvement and Implementation Program
13. Workshops, Meetings, and Presentations
14. Intergovernmental Coordination and Community Outreach and Involvement
15. Water and Wastewater Master Plan Deliverable
A detailed description of the scope of services that are proposed for this task is presented below.
Attachment number 1 \nPage 1 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
2
Work Task 1—Collect and Review Existing Information and Data
Work Task 1 involves the collection of data and information that are required to perform assessments of the
CLIENT’s existing facilities and operations; make projections of future water demands and wastewater flows;
and develop alternatives to meet those existing and future CLIENT needs.
1.1 Existing Water and Wastewater Facility and Systems Data
CONSULTANT shall coordinate with the CLIENT to identify and collect information and data, including
electronic data, regarding the CLIENT’S existing water and wastewater utilities. This information may
include previous engineering planning and design documents or reports; capital improvements plan;
financial planning documents; billing records; water and wastewater quality data; water demand and
wastewater flow records; water and wastewater system maps; record drawings of the water and wastewater
facilities; land development plans and permits; topographical surveys of the CLIENT’s facilities; water and
wastewater system modeling data; supervisory control and data acquisition (SCADA) records; Geographical
Information System (GIS) data; and facility operation and maintenance records.
1.2 Local, State, and Federal Regulation Information
CONSULTANT shall identify and collect pertinent existing local, state, and federal regulations regarding the
CLIENT’s water and wastewater systems.
1.3 Review and Summarize Data and Information
CONSULTANT shall review and analyze the information and data collected and shall prepare a summary of
the pertinent data and information to be applied in the planning process. CONSULTANT shall prepare an
initial assessment of the water and wastewater facility information and data needs based on the initial data
set obtained. CONSULTANT shall identify any additional data needs that are required to complete the
assessment of CLIENT’s water and wastewater facilities.
1.4 Additional Data and Information Collection
If needed, CLIENT shall authorize CONSULTANT to obtain the additional data and information as per
Additional Scope Item 12.
CLIENT shall be responsible for any additional data collection costs for items such as field collection of water
and wastewater data; geotechnical data; flow monitoring; laboratory testing; or purchasing of relevant public
documents.
Work Task 2—Population Projections and Service Delivery Area Expansion Plan
In Work Task 2, CONSULTANT shall coordinate with CLIENT to develop population projections within the
CLIENT’s existing and potential future service areas. This information shall be used to develop CLIENT’s
strategy for meeting existing and future water demands and wastewater flows.
2.1 Population Projections
CONSULTANT shall assess the existing data provided by CLIENT regarding historic, current, and future
populations within the CLIENT’s existing and proposed future service area. CONSULTANT shall coordinate
with the CLIENT in order to account for any pending or proposed future land developments, and public,
commercial, or industrial customers. CONSULTANT shall coordinate population projection efforts with
CLIENT’s Rate Study Consultant to ensure consistency of population data between the two studies.
CONSULTANT shall review past population projections used by the CLIENT’s Planning and Zoning
Department.
2.2 Service Area Expansion Plan
CONSULTANT shall coordinate with CLIENT and other stakeholders to collect existing land use mapping
information and data. CONSULTANT shall meet with CLIENT and other stakeholders to develop
projections of future land use and expansions to CLIENT’s service area. Based on input from the CLIENT,
CONSULTANT shall prepare a future service area land use map. This map shall differentiate between the
Attachment number 1 \nPage 2 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
3
existing and future service areas; based on the results of Task 2.1 define the populations to be served within
sub-areas; and define the existing and future land uses for these areas. CONSULTANT shall consider service
area expansions to accommodate potential large water and/or wastewater customers identified by CLIENT,
such as potential re-development of the former Kimberly Clark site, and potential wholesale potable water
service to Burke County via the Highway 25 corridor.
Work Task 3—Future Water Demand and Wastewater Flow Projections
Work Task 3 involves the development of future water demands and wastewater flow projections based on
the projections of population and customer base developed during Work Task 3.
3.1 Water Demand Projections
Once the service area expansion plan has been competed, CONSULTANT shall perform calculations to
project water service demand at appropriate intervals of time that span the 20-year planning period.
CONSULTANT shall account for anticipated future residential, commercial, public and industrial water
needs. CONSULTANT shall assign specific future potential water demands to each of the areas delineated in
the Service Area Expansion Plan. CONSULTANT shall coordinate water demand projection efforts with
CLIENT’s Rate Study Consultant to ensure consistency of population data between the two studies.
3.2 Wastewater Flow Projections
Once the service area expansion plan has been completed, CONSULTANT shall perform calculations to
project wastewater flow at appropriate intervals of time that span the 20-year planning period.
CONSULTANT shall account for anticipated future residential, commercial, public and industrial wastewater
disposal. CONSULTANT shall assign specific future potential wastewater flows to each of the areas
delineated in the Service Area Expansion Plan. CONSULTANT shall coordinate wastewater demand
projection efforts with CLIENT’s Rate Study Consultant to ensure consistency of population data between the
two studies.
Work Task 4—Water and Wastewater Systems Regulatory Review
Work Task 4 involves a review of known, and proposed applicable local, state, and federal regulations that
affect the operation of the CLIENT’s existing, and expanded, water and wastewater systems. A description of
the specific work tasks included in this review is presented below. CONSULTANT shall review existing local,
state, and federal regulations regarding consumptive use of water and wastewater disposal. CONSULTANT
shall review and assess existing and pending regulations, such as the EPD Statewide Water Plan, the
Governor’s Water Contingency Plan, and the Savannah River TMDL, that might affect the development of a
water supply expansion and effluent reuse program in the planning area
4.1. Water System Regulatory Review
In Task 4.1, CONSULTANT will review current federal and state regulations regarding the water supply,
treatment, and distribution systems, including the Safe Drinking Water Act (SDWA) and subsequent
Amendments; consumptive use; the EPD Statewide Water Plan and the Governor’s Water Contingency Plan.
The regulatory information presented in this task shall be based on the most current regulatory literature
published by the U.S. Environmental Protection Agency (EPA) Office of Drinking Water and the American
Water Works Association; as well as literature published by the Georgia Department of Natural Resources
(DNR) Environmental Protection Division (EPD). In addition, it will present CONSULTANT’s
understanding of the anticipated changes in the regulations that may affect the CLIENT’S water system, as
we currently understand them. The section will be organized as follows:
Summary of regulatory effects
Current regulatory outlook
Regulatory review
CONSULTANT will review the rules and regulation included in the 1986 SDWA Amendments, as well as the
following additional rules and regulations:
Attachment number 1 \nPage 3 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
4
Surface Water Treatment Rule (SWTR)
Total Coliform Rule (TCR)
Groundwater Disinfection Rule (GWDR)
Lead and Copper Rule (LCR)
Volatile Organic Chemicals Rule–Phase I (VOCR)
Inorganic Chemical Rule–Phase II
Synthetic Organic Chemical Rule–Phase II
Inorganic Chemical Rule–Phase V
Synthetic Organic Chemical Rule–Phase V
The rules and regulations included in the 1996 SDWA Amendments also will be presented as they are
currently known:
Disinfection/Disinfection By-products Rule (D/DBPR)–Stage I and II
Enhanced Surface Water Treatment Rule (ESWTR) (Interim, Final and Ultimate)
Radionuclides Rule
Arsenic Rule
Sulfate and Perchlorate Rules
Additional regulations that will be reviewed and evaluated include the EPD Statewide Water Plan and the
Governor’s Water Contingency Plan.
4.2. Existing Water System Facility Regulatory Review
In Task 2.4, CONSULTANT will review operational data and information for the previous 12 months for the
existing major water supply, treatment, and distribution systems. CONSULTANT also will perform a site
visit to review the existing water system facilities and will assess the status of the existing major water
supply, treatment, and distribution systems to comply with federal and state regulations, including the
SDWA Amendments. In addition, the task will present CONSULTANT’s understanding of the anticipated
changes in the regulations that may affect the existing systems.
4.3. Water System Regulatory Compliance Assessment of Needs
In Task 4.3, CONSULTANT will develop and present a regulatory compliance assessment of needs for the
water system that will address facility and operational deficiencies and limitations that were identified in 4.1
and 4.2. This assessment of needs will be used in later tasks to develop improvement projects to address the
needs assessment.
4.4. Wastewater System Regulatory Review
In Task 4.4, CONSULTANT will review current federal and state regulations regarding the wastewater
collection, transmission, treatment, and effluent and biosolids management systems. The regulatory
information presented in this task shall be based on the most current regulatory literature published by the
Georgia EPD. In addition, it will present CONSULTANT’s understanding of the anticipated changes in the
regulations that may affect the CLIENT’S wastewater system, as we currently understand them, including
pending regulations, such as the Savannah River Total Maximum Daily Loadings (TMDL) Study and anticipated
nutrient limits in upcoming NPDES permit cycles. The section will be organized as follows:
Summary of regulatory effects
Current regulatory outlook
Regulatory review
4.5. Existing Wastewater System Facility Regulatory Review
In Task 4.5, CONSULTANT will review operational data and information for the previous 12 months for the
existing major wastewater collection, transmission, treatment, and effluent and biosolids management
systems. CONSULTANT also will perform a site visit to review the existing wastewater system facilities and
will assess the status of the existing major wastewater systems to comply with federal and state regulations.
In addition, the task will present CONSULTANT’s understanding of the anticipated changes in the
regulations that may affect the existing systems.
Attachment number 1 \nPage 4 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
5
4.6. Wastewater System Regulatory Compliance Assessment of Needs
In Task 4.6, CONSULTANT will develop and present a regulatory compliance assessment of needs for the
wastewater system that will address facility and operational deficiencies and limitations that were identified
in 4.4 and 4.5. This assessment of needs will be used in later tasks to develop improvement projects to
address the needs assessment.
Work Task 5—Water and Wastewater Systems Energy Management Evaluation
Work Task 5 involves reviewing the CLIENT’s water and wastewater systems to determine alternatives for
optimizing the system’s energy use and to develop an implementable energy management plan. The
CLIENT has recently installed a number of large generators at the major water treatment and wastewater
treatment plants (Hicks, Highland, and Messerly). CONSULTANT shall develop and evaluate feasible
alternative energy management and optimization projects, including:
5.1 Reviewing the CLIENTs program to shave peak energy use during high demand periods using the
generators at the major facilities
5.2 Water pressure zone management via the higher water pressure zones from Highland WTP and the
lower pressure zones from the Hicks WTP
5.3 Off-hour pumping to refill the elevated storage tanks
5.4 Installing variable frequency drives on high service pumps
5.5 Reviewing the CLIENT’s potential energy and maintenance savings from shutting down select
wastewater pump stations during non-peak flow periods.
Work Task 6—Water Systems Evaluation
In Work Task 6, CONSULTANT shall assess the CLIENT’s existing water system facilities and identify needs
for repair, replacement, up-grade and for the construction of new or additional facilities to meet the current
and future needs of the CLIENT’s water system. This assessment includes the water supply, treatment,
storage and distribution facilities and systems.
6.1 Review, Update, and Run, Existing Water Distribution System Hydraulic Model
CONSULTANT shall review and assist the CLIENT to update, and run the existing water distribution system
computerized hydraulic model. In no particular order, CONSULTANT shall:
6.1.1 Review existing map(s), GIS data and SCADA information of the water distribution systems and
assess the existing distribution system hydraulic model to ensure it accurately represents existing
conditions
6.1.2 Review and update the diurnal water demand curves in the model, including historical Average
Day Demand (ADD), Maximum Day Demand (MDD), and Peak Hour Demand (PHD)
6.1.3 Assist CLIENT to automatically allocate parcel water usage from the GIS database to the water
model demand nodes, if possible using the existing GIS and modeling software. If it is not possible
to automatically allocate these data using these systems, CONSULTANT shall assist CLIENT to
update the existing allocations using the current methodology of manual adjustments within the
modeling software
CLIENT shall provide CONSULTANT access and use of CLIENT’s existing H2O Map computerized
hydraulic modeling software for the sole use of the PROJECT and for the duration of the PROJECT.
6.2 Water Distribution System Evaluation
CONSULTANT shall evaluate the capability of the existing distribution system to meet current and projected
water demands using the information and data prepared in previous work tasks and shall analyze the needs
of the existing water distribution systems. In no particular order, CONSULTANT shall:
Attachment number 1 \nPage 5 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
6
6.2.1 Assess existing information and data about the physical condition of the existing water distribution
systems
6.2.2 Using the computerized hydraulic modeling software, perform a capacity analysis of the existing
water distribution systems, to assess the capability and reliability of the water system to meet peak
demands, including fire flow demands; to identify hydraulic deficiencies; to develop
recommendations for improvements; to evaluate the capability and capacity to convey large
volumes of water between individual water production centers, as well as Fort Gordon, for
redundancy; to assess future needs for expansion of the existing distribution systems. This analysis
shall be performed by pressure zones, including:
643 FG
630
597
564
521
500
457
417 north
417 south
330
6.2.3 Assess current operation and maintenance costs that might address:
6.2.3.1 System criticality analysis
6.2.3.2 Water hammer evaluations
6.2.3.3 Water age analysis
6.2.3.4 Tank mixing
6.2.3.5 Unidirectional flushing
6.2.3.6 Energy management
6.2.4 Evaluate the need to upgrade and/or clean small, tuberculated mains in rural areas to support the
daily water demands and to provide fire protection, including the Old Summerville system
6.2.5 Evaluate the need to pig the 16-inch diameter potable water main on Highland Avenue/Wheeless
Road to provide redundancy and two-way flow
6.2.6 Evaluate the need for and potential benefits of a comprehensive cleaning and flushing program for
potable water distribution mains greater than 12-inches in diameter
6.2.7 Develop recommendations for improvement and expansion
6.3 Water Supply System Evaluation
CONSULTANT shall analyze and develop a needs assessment of the existing water supply facilities.
CONSULTANT shall:
6.3.1 Perform a capacity analysis of existing water supply source(s) and facilities
6.3.2 Review water supply needs including impacts from outside issues such as the FERC license
renewal and Augusta Canal regulations
6.3.3 Evaluate the potential for wholesale raw sales and water supply regionalization, including
industrial customers:
6.3.3.1 Marvin-Griffin Road Area
6.3.3.2 Columbia Nitrogen Drive, North of Messerly
Attachment number 1 \nPage 6 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
7
6.3.3.3 Golf Courses, including the Patch, Forest Hills, Augusta National, and Augusta Country
Club
6.3.4 Review the current raw water supply strategy to develop raw water wholesale customers,
including upgrades and/or operational modifications to the Goodrich Street and Pistol Range Road
RWPSs
6.3.5 Review raw water quality
6.3.6 Assess the reliability of the raw water supply facilities to meet peak demands and provide
redundancy between surface and ground water treatment facilities
6.3.7 Perform a physical assessment of the condition of the existing raw water supply facilities
6.3.8 Develop an assessment of needs for the water supply systems
6.4 Water Treatment System Evaluation
CONSULTANT shall analyze and develop a needs assessment of the existing water treatment facilities, and
shall:
6.4.1 Perform a capacity analysis of existing water treatment facilities
6.4.2 Review finished water quality
6.4.3 Perform a physical assessment of the condition of the existing treatment facilities
6.4.4 Review biosolids handling and management practices
6.4.5 Review existing water chemistry laboratory capabilities and assess the need to develop a central
water laboratory for CLIENT’s systems
6.4.6 Assess existing chemical and power consumption rates and costs and other operation and
maintenance costs
6.4.7 Assess the reliability of these facilities to meet peak demands and to provide redundancy between
water treatment facilities
6.4.8 Develop recommendations for additional facilities to meet current and future demands for
improvement, expansion, and optimization
6.5 Water System Storage Capacity and Optimization Evaluation
CONSULTANT shall perform an assessment of existing water storage facilities and the capacity of these
facilities to meet current peak and fire flow demands. CONSULTANT shall:
6.5.1 Review existing information and data available regarding the physical assessment of the existing
storage facilities
6.5.2 Perform an existing storage capacity analysis using the updated hydraulic model of the system and
a review of SCADA trends
6.5.3 Assess deficiencies in the existing storage systems to meet current and future water storage
capacity requirements, including the potential needs for and benefits of remote ground storage
tanks
6.5.4 Assess current operation and maintenance costs
6.6 Water System Operation/Management Tools and Software Optimization Evaluation
CONSULTANT shall evaluate the operations of the overall water system and evaluate opportunities to
improve efficiency system-wide by implementing software upgrades to streamline data management
systems, decision tools currently utilized in water system operations and management, maintenance
management systems, GIS systems, material parts supply automation (construction and maintenance), and
automated work order systems.
Attachment number 1 \nPage 7 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
8
Work Task 7—Wastewater Systems Evaluation
In Work Task 7 CONSULTANT shall assess the CLIENT’s existing wastewater system facilities and identify
needs for repair, replacement, up-grade and or the construction of new or additional facilities to meet the
current and future needs of the CLIENT’s wastewater system. This assessment includes the wastewater
collection, pumping and transmission, treatment, effluent and biosolids management systems.
7.1 Wastewater Pumping and Transmission System Evaluation
CONSULTANT shall assess the existing wastewater pumping and transmission systems to establish the
capacity and capability of these facilities to meet current and future flows. CONSULTANT shall:
7.1.1 Perform a physical assessment of the major pumping stations, including:
Chafee
2nd Street
Arcadia
Butler Creek
Apple Valley
Spirit Creek
Goshen
7.1.2 Collect and review existing pump station equipment design and performance information and
data, including SCADA system data
7.1.3 Coordinate with CLIENT’s staff to develop a plan for the CLIENT to collect field information and
data necessary to verify performance characteristics of the pumping systems. Field tests the
CLIENT may perform may include flow tests, wet well draw downs, and pump run times.
7.1.4 Assess current operation and maintenance costs
7.1.5 Assess deficiencies at the major pump stations with recommendations for improvements
7.2 Review, Update, and Run the Existing Wastewater Collection System Hydraulic Model
CONSULTANT shall review and shall assist the CLIENT to update and run the existing wastewater
collection system computerized hydraulic model only as authorized by CLIENT as Additional Scope Item 11.
7.3 Wastewater Collection System Evaluation
CONSULTANT shall assess the existing wastewater collection systems and the capacity of these facilities to
meet current and future flows. CONSULTANT shall:
7.3.1 Using the computerized hydraulic modeling software, perform a capacity analysis of the existing
wastewater collection systems to identify deficiencies and recommend improvements to meet
current and future needs for the following basins:
Rock
Raes
Crane
East Augusta
Mid-City
Glass Factory Avenue
Rocky
Butler
Spirit Creek
7.3.2 Assess future needs for expansion of the existing collection system service area
7.3.3 Assess existing information and data about the physical condition of the existing collection system
Attachment number 1 \nPage 8 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
9
7.3.4 Evaluate the current and future needs for the Sanitary Sewer Trunk Main Rehabilitation Program
7.3.5 Review and evaluate the existing sanitary sewer policies and ordinances, including the sewer
connection policy
7.3.6 Identify areas that are part of the “Unsewered” Pockets Program and propose recommendations
for improvements
7.3.7 Assess current operation and maintenance costs
7.3.8 Review and assess of CLIENT’s CMOM Program, including:
7.3.8.1 SSO protocols and reporting
7.3.8.2 Maintenance programs
7.3.8.2.1 Cleaning
7.3.8.2.2 CCTV
7.3.8.2.3 Blockages
7.3.8.3 Fats oil and grease (FOG) program (coordinate with the CLIENT’s Watershed
Assessment Consultant)
7.3.8.4 Sewer use ordinances & private sources of I/I
7.3.8.5 Corrosion control program
7.3.8.6 Equipment resources and spare parts
7.3.8.7 Information management system
7.3.8.8 Pump station operations and maintenance procedures
7.3.8.9 Alarms and notifications
7.3.8.10 Root control
7.3.8.11 Spill response plan
7.3.8.12 Condition assessment programs
7.3.8.12.1 MH inspections
7.3.8.12.2 Smoke testing
7.3.8.12.3 CCTV
7.4 Wastewater Treatment Facility, Effluent and Biosolids Management Systems Evaluation
CONSULTANT shall assess existing wastewater treatment, effluent and biosolids management systems,
including:
7.4.1 Assess the capacity of the existing wastewater treatment facilities including the ability of the
existing treatment systems to meet the requirements of the current permits and any known or
anticipated modifications
7.4.2 Perform a physical assessment of the existing wastewater treatment facilities
7.4.3 Assess the additional facilities required to meet current and future wastewater flows
7.4.4 Assess the reliability of the facilities to meet current and future peak flow conditions
7.4.5 Assess the bio-solids production rates and the ability of existing solids handling facilities to process
the bio-solids and the continued use of land application for biosolids management
Attachment number 1 \nPage 9 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
10
7.4.6 Assess the bio-solids quality and alternative management methods including the feasibility of co-
generation using bio-solids and digester gas as a fuel source
7.4.7 Assess the potential for reuse water sales, including production costs and potential retail and
wholesale revenue generation
7.4.8 Assess the potential impact of anticipated effluent ultimate oxygen demand (UOD) requirements as
documented in preliminary NPDES permit modifications that CLIENT has negotiated with GEPD
and EPA in response to the Savannah River TMDL
7.5 Wastewater System Operation/Management Tools and Software Optimization Evaluation
CONSULTANT shall evaluate the operations of the overall wastewater system and evaluate opportunities to
improve efficiency system-wide by implementing software upgrades to streamline data management
systems, decision tools currently utilized in wastewater system operations and management, maintenance
management systems, GIS systems, material parts supply automation (construction and maintenance), and
automated work order systems.
Work Task 8—Fort Gordon Water and Wastewater Systems Evaluation
CONSULTANT shall review the existing Utility Privatization Contract with Fort Gordon and shall
incorporate previously identified Fort Gordon capital improvements projects into CLIENT’s Master Plan,
understanding that the schedule for some Fort Gordon renew and replace (R&R) projects has been altered by
the current Construction Management at Risk (CMAR) program.
Work Task 9—Water and Wastewater System Assessment of Needs
In Work Task 9, CONSULTANT shall analyze the results of evaluations performed in Work Tasks 1 through 8
and summarize the assessment of needs for both the water and wastewater systems.
Work Task 10—Potential Water Supply, Treatment, Storage and Distribution Systems
Alternatives
In Work Task 10, CONSULTANT shall identify, evaluate and develop viable water supply, treatment, storage
and distribution systems alternatives to address the assessment of needs identified in Work Task 9.
CONSULTANT shall develop specific water supply, treatment, storage and distribution alternatives, as
appropriate, to meet the needs of the planning area for the duration of the planning period (Year 2032).
Existing and potential water supplies will be evaluated for future development and consumptive use
permitting, as well as for reliability, redundancy, and wholesale water sales. The viability of available water
treatment technologies will be evaluated and those alternatives that are applicable, technically sound, cost-
effective, and that will be acceptable to the public will be identified. Improvements and expansions to the
water distribution and storage systems will be developed and presented. Individual alternatives may be
organized into alternative water management programs that the CLIENT can implement in a phased process.
Alternative or management programs that are deemed viable for addressing the existing and future water
system needs shall be evaluated.
Order-of-Magnitude Level opinions of estimated capital and non-capital costs (including engineering,
operations and maintenance, etc.) of the alternatives or water management programs shall be developed. The
cost estimates shall be presented as 20-year present worth values.
The CONSULTANT shall evaluate the water management programs to define a recommended program for
managing the CLIENT’s water system needs. This evaluation will address the range of potential capital and
operation/maintenance costs, economic and environmental effects, and regulatory requirements associated
with implementation of the alternative management programs.
The programs will also be ranked and evaluated using other subjective criteria developed through the
workshop process. Evaluation criteria may include:
Water Supply Capacity, Availability
Attachment number 1 \nPage 10 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
11
Future Water Demands
Potential for Future Water Demand Outside the Planning Area
Existing and Future Water Treatment and Storage Facilities
Site Availability for Expanded or New Facilities
Potential Environmental Impacts of Expanded or New Facilities
Capital and Operations/Maintenance Costs and Project Financing
Reliability and Redundancy
Implementation and Permitting Requirements
CONSULTANT shall evaluate issues that will affect the implementation of the alternatives and programs
including reliability and redundancy, financing, and regulatory requirements. It is imperative that the
recommended alternative ensures that continuous and uninterrupted water supply service is available.
CONSULTANT shall consider the effect that natural disasters and mechanical failure might have on
alternatives, as well as reserve capacity to meet peak or emergency demands.
Work Task 11—Potential Wastewater Treatment and Effluent and Biosolids Management
Alternatives
In Work Task 11, CONSULTANT shall identify, evaluate and develop wastewater collection, transmission,
treatment, and disposal alternatives for the CLIENT’s existing and potential future wastewater service areas.
The viability of available technologies will be evaluated and those alternatives that are applicable, technically
sound, cost-effective, and that will be acceptable to the public will be identified. CONSULTANT shall
develop specific wastewater collection, transmission, treatment, and disposal alternatives, as appropriate, to
meet the needs of the planning area for the duration of the planning period (Year 2032). Existing and
potential wastewater collections and transmission system rehabilitation, improvement, and expansion will be
evaluated to meet the current and future wastewater needs, as well as for reliability and redundancy. The
viability of available wastewater treatment and disposal technologies will be evaluated and those alternatives
that are applicable, technically sound, cost-effective, and that will be acceptable to the public will be
identified. Improvements and expansions to the wastewater systems will be developed and presented.
Individual alternatives may be organized into alternative wastewater management programs that the
CLIENT can implement in a phased process. Alternative or management programs that are deemed viable
for addressing the existing and future water system needs shall be evaluated.
Order-of-Magnitude Level opinions of estimated capital and non-capital costs (including engineering,
operations and maintenance, etc.) of the alternatives or wastewater management programs shall be
developed. The cost estimates shall be presented as 20-year present worth values.
The CONSULTANT shall evaluate the wastewater management programs to define a recommended program
for managing the CLIENT’s wastewater system needs. This evaluation will address the range of potential
capital and operation/maintenance costs, economic and environmental effects, and regulatory requirements
associated with implementation of the alternative management programs.
The programs will also be ranked and evaluated using other subjective criteria developed through the
workshop process. Evaluation criteria may include:
Facility siting, phasing, and environmental requirements
Site compatibility with surrounding land use for specific projects
Existing and Future Wastewater Collection System Capacity Availability
Future Wastewater Flows
Potential for Future Wastewater Flows from Outside the Planning Area
Existing and Future Wastewater Treatment and Disposal Facilities
Site Availability for Expanded or New Facilities
Potential Environmental Impacts of Expanded or New Facilities
Capital and Operations/Maintenance Costs and Project Financing
Reliability and Redundancy
Implementation and Permitting Requirements
Attachment number 1 \nPage 11 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
12
CONSULTANT shall evaluate issues that will affect the implementation of the alternatives and programs
including reliability and redundancy, financing, and regulatory requirements. It is imperative that the
recommended alternative ensures that the wastewater collection and transmission systems operate to
continuously convey wastewater flows without preventable SSOs and that the wastewater treatment facilities
operate without interruption. CONSULTANT shall consider the effect that natural disasters and mechanical
failure might have on alternatives, as well as capacity to meet peak or emergency flows.
Work Task 12—Recommended Water & Wastewater System Capital Improvement and
Implementation Program
In Work Task 12, CONSULTANT shall develop a recommended 20-year capital improvements program (CIP)
and implementation schedule for the water and wastewater improvement and expansion alternatives
developed in Work Tasks 10 and 11. The 20-Year CIP will be developed in 5 year implementation phase
increments. Design and construction phase requirements resulting from the recommended program will be
summarized, and their impact on the implementation schedule will be presented. The milestone schedule will
include an estimate of the construction duration of the major components of the recommended program and
of significant auxiliary activities, based on our experience with other comparable projects. An overall
schedule will be developed which will take advantage of construction and financial sequencing; will
accommodate local, state, and federal permitting requirements; and will allow an orderly startup of facilities
as construction contracts are completed. When possible, the schedule will be planned to take advantage of
favorable bidding conditions, such as time of year and timing compared to other major construction projects.
CONSULTANT shall coordinate the results of this evaluation with the contracted CLIENT’s Rate Study
Consultant.
Work Task 13—Workshops, Meetings, and Presentations
In Work Task 13 CONSULTANT shall include time for meetings, workshops, and presentations with the
CLIENT’s representatives, stakeholders and interested parties, representatives of FERC, the Georgia
Environmental Protection Division of the Department of Natural Resources (EPD) and other regulatory
agencies, representatives of Fort Gordon, local residents, and business representatives. This task is intended
to allow the CLIENT and CONSULTANT to meet with potential stakeholders and others to solicit
information and data needed to complete the scope of services.
13.1 Initial Workshop
CONSULTANT shall conduct an initial workshop for the CLIENT and members of the project team. It is
important to have a core group from the CLIENT attend and participate in this workshop to identify CLIENT
and CONSULTANT resources; to discuss PROJECT issues; to establish key PROJECT success factors; to
identify information and data needs; prepare a project schedule; to confirm project goals; to set evaluation
criteria for decision-making; and to establish lines of communication for the duration of the
planning/conceptual design activities. Alternative evaluation criteria such as site selections; costs;
compatibility with future land use; relative ease of implementation; regulatory constraints; water quality; and
overall potential for environmental impacts may also be reviewed.
13.2 Additional Workshops and Meetings
Additional workshops will be scheduled to discuss work task specific issues. The following workshops and
meetings are included in this scope of services:
13.2.1. (8)—Monthly project team workshops
13.2.2. (3)—Collect and Review Existing Information and Data Meetings/Workshops
13.2.3. (2)—Population Projections and Service Delivery Area Expansion Plan Meetings/Workshops
13.2.4. (1)—Future Water Demand and Wastewater Flow Projections Workshop
13.2.5. (2)—Water and Wastewater System Regulatory Review Meetings/Workshops
13.2.6. (1)—Water and Wastewater System Energy Management Evaluation Workshops
13.2.7. (4)—Water Systems Evaluation Meetings/Workshops
13.2.8. (4)—Wastewater Systems Evaluation Meetings/Workshops
13.2.9. (3)—Fort Gordon Water and Wastewater Systems Evaluation Meetings/Workshops
Attachment number 1 \nPage 12 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
13
13.2.10. (2)—Water and Wastewater System Assessment of Needs Meetings/Workshops
13.2.11. (4)—Potential Water Supply, Treatment, Storage and Distribution Systems 6Alternatives
Meetings/Workshops
13.2.12. (4)—Potential Wastewater Treatment and Effluent and Biosolids Management Alternatives
Meetings/Workshops
13.2.13. (2)—Capital Improvement and Implementation Program Meetings/Workshops
13.2.14. (1)—Draft and Final Report Review Meeting with CLIENT
13.2.15. (1)—Public presentation of Final Master Plan to Augusta/Richmond County Commission
Work Task 14—Intergovernmental Coordination and Community Outreach and
Involvement
Work Task 14 includes the work associated with intergovernmental coordination and for community
outreach and involvement meetings and presentations. CONSULTANT shall coordinate with governmental
stakeholders and local agencies, industries, community leaders, and other local and state interested parties to
inform them of the pertinent issues regarding the PROJECT; attend or present briefings to the City Council
and the CLIENT as requested, and provide other necessary intergovernmental coordination and public
involvement assistance during the course of the PROJECT. Additionally, the CONSULTANT shall develop
an internet web page to facilitate communication with the public, outside agencies, consultants, and
subconsultants. Specific services that the CONSULTANT shall perform include:
14.1 Intergovernmental Coordination and Community Outreach and Involvement Meetings and Presentations
Plan and conduct a maximum of 10 coordination meetings with CLIENT staff, interested stakeholders, the
public, and federal, state, and local governmental agencies. The purpose of the workshops will be to
distribute information and data, to review specific deliverables, to develop an understanding of the specific
issues and requirements of the PROJECT, to inform them on the progress of the PROJECT, to resolve issues
and conflicts, adjust goals, further improve the planning process, and to provide public involvement and
outreach. CONSULTANT shall coordinate these meetings and presentations with CLIENT and shall prepare
any meeting summaries.
14.2 Internet Web Page
Develop a website that can be accessed through the CLIENT’s website to provide information on the progress
of the PROJECT to inform the general public.
14.3 Briefings to the City Council and other Governmental Officials
Prepare for and attend a maximum of 4 presentations and a maximum of 20 briefings to CLIENT Officials to
discuss the features and the progress of the PROJECT and the schedule. Such briefings and presentations
shall also be used to facilitate receipt of periodic approvals and policy decisions; and shall be conducted at
various stages of the project. CONSULTANT shall coordinate these meetings and presentations with CLIENT
and shall prepare any meeting summaries.
Work Task 15—Water and Wastewater Master Plan Deliverable
CONSULTANT shall prepare interim draft versions of report sections as each work task is completed. The
interim draft versions will be combined into the following interim report deliverables and submitted to the
CLIENT for review and comments. CONSULTANT shall provide 1 electronic copy in Adobe PDF Format
and 10 hardcopies of the interim draft deliverables to the CLIENT.
15.1 Interim Deliverable 1 (Sections 1, 2, and 3)
15.1.1. Section 1—Introduction and Description of existing Water and Wastewater Systems
15.1.2. Section 2—Population Projections and Service Delivery Area Expansion Plan
15.1.3. Section 3—Future Water Demand and Wastewater Flow Projections
15.2 Interim Deliverable 2 (Section 4)
Attachment number 1 \nPage 13 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
14
15.2.1. Section 4—Water and Wastewater System Regulatory Review
15.3 Interim Deliverable 3 (Sections 5, 6, 7, 8, and 9)
15.3.1. Section 5—Water and Wastewater System Energy Management Evaluation
15.3.2. Section 6—Water Systems Evaluation
15.3.3. Section 7—Wastewater Systems Evaluation
15.3.4. Section 8—Fort Gordon Water and Wastewater Systems Evaluation
15.3.5. Section 9—Water and Wastewater System Assessment of Needs
15.4 Interim Deliverable 4 (Sections 10 and 11)
15.4.1. Section 10 —Potential Water Supply, Treatment, Storage and Distribution Systems Alternatives
15.4.2. Section 11 —Potential Wastewater Treatment and Effluent and Biosolids Management Alternatives
15.5 Draft Master Plan Report
CONSULTANT shall combine the revised interim deliverables listed above with the draft sections that
present the Executive Summary and Section 12—Water & Wastewater System Capital Improvement and
Implementation Program into a draft copy of the final report. This draft report shall presents the details of
the engineering evaluations performed, the potential environmental impacts, the alternative water and
wastewater programs evaluated, the recommended water and wastewater programs to be developed, the
capital funding requirements; and an implementation and schedule. The draft report shall be reviewed by
CONSULTANT quality control personnel and designated CLIENT staff. CONSULTANT shall present the
draft report to the CLIENT at a workshop or public meeting and provide 1 electronic copy in Adobe PDF
Format and 10 hardcopies of the draft report to the CLIENT.
15.6 Final Master Plan Report
Following this QC review of the draft report, CONSULTANT shall adjudicate any comments and finalize the
report and present it to the CLIENT at a workshop or public meeting and provide 1 electronic copy in Adobe
PDF Format and 10 hardcopies of the final report to the CLIENT.
Additional Scope Items
The following services are not included as part of this base scope of services and would be performed only as
authorized by the CLIENT. Authorization to proceed would be in the form of a written authorization from
CLIENT.
Add. 1- Purchase of additional software licenses for CLIENT to perform water/sewer system modeling
Add. 2- Sewer system model conversion from MOUSE to SWMM
Add. 3- Training of CLIENT on the new Sewer System modeling software
Add. 4- Field services for water and sewer system modeling data acquisition, including:
Add. 4.1- Flow monitoring
Add. 4.2- Surveying, mapping, or GIS services
Add. 4.3- Manhole inspections
Add. 4.4- Fire hydrant flow/pressure tests
Add. 4.5- Pump station draw-downs or flow/pressure tests
Add. 5- Permitting or design services, construction services or resident observation services for
improvements or modifications to facilities
Add. 6- Financial services for rate studies or adjustments to the CLIENT’s rate structure
Add. 7- Development of operation or maintenance manuals
Attachment number 1 \nPage 14 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
15
Add. 8- Provide 40 hours of onsite training of CLIENT’s staff in the practical application of the hydraulic
model in the routine operation and evaluation of the CLIENT’s water distribution system.
(Basic/advanced training in the H2O Map software is not included in this task. )
Add. 9- Coordinate with CLIENT’s leak detection consultant
Add. 10- Evaluate the existing automated metering replacement program
Add. 11- Review, Update, and Run the Existing Wastewater Collection System Hydraulic Model
Add. 11.1- Review existing map(s), GIS data and SCADA information of the wastewater
collection systems and assess the existing collection system hydraulic model to
ensure it accurately represents existing conditions
Add. 11.2- Assess existing flow monitoring information
Add. 11.3- Assess the inflow and infiltration component of existing wastewater flows (peaking
factors)
Add. 11.4- Assess the needs and benefits of converting the existing MOUSE collection system
hydraulic model to SWMM
Add. 11.5- Assess changes to the wastewater collection system since the model was created and
calibrated and needed updates to the model to accurately simulate current conditions
Add. 11.6- Identify the need for flow monitoring at select locations within the collection system
Add. 11.7- Assist the CLIENT to perform limited calibration and testing of the up-dated
hydraulic model
Add. 11.8- Provide 40 hours of onsite training of CLIENT’s staff in the practical application of
the hydraulic model in the routine operation and evaluation of the CLIENT’s
wastewater collection system.
Basic/advanced training in the existing or any new modeling software is not included in this
task.
CLIENT shall provide CONSULTANT access and use of CLIENT’s existing MOUSE, and
SWMM, computerized hydraulic modeling software for the sole use of the PROJECT
and for the duration of the PROJECT.
Add. 12- Additional Data and Information Collection
Add. 13- Client’s $20,000 Contingency Allowance (scope to be determined)
Article C. Compensation Provisions:
As compensation for providing the scope of services described within this Task Order, CLIENT shall pay
CONSULTANT the Lump Sum Amount of $598,338.00, in accordance with Section 5 of the Master Services
Agreement. The Lump Sum Amount presented above table was developed from estimates of the level of
effort required to perform the proposed services based on CONSULTANTS experience and engineering
judgment.
If CLIENT authorizes CONSULTANT in writing to proceed with Additional Scope Items, CLIENT shall pay
CONSULTANT the Lump Sum Amounts listed below:
Add. 1 Scope and fee to be determined
Add. 2 $27,760
Attachment number 1 \nPage 15 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
16
Add. 3 $23,180
Add. 4 $ 68,260
Add. 5 Scope and fee to be determined
Add. 6 Scope and fee to be determined
Add. 7 Scope and fee to be determined
Add. 8 $8,060
Add. 9 $3,300
Add. 10 $2,200
Add. 11 $34,440
Add. 12 $6,680
Add. 13 $20,000
Article D. Period of Service:
The schedule for the Project within this Task Order is as follows:
Authorization to Proceed February 1, 2012
Termination of Task Order February 1, 2013
Article E. Authorized Representatives:
The Authorized Representatives designated below are authorized to act with respect to this Task Order.
Communications between the parties shall be through the Authorized Representatives:
For CLIENT For CONSULTANT
Name: Tom Wiedmeier, P.E.
Director
Name: James P. Kizer, Jr., P.E.
President
Address: City of Augusta Utilities Department
360 Bay Street
Augusta, GA 30901-1546
Address: Constantine Engineering, Inc.
2004 Lewis Turner Boulevard, Suite B
Fort Walton Beach, FL 32547
Telephone: 706.312.4160 Telephone: 850.244.5800
Email: twiedmeier@augustaga.gov Email: jkizer@tcgeng.com
Article F. Authorization:
Accepted for the CLIENT by: Offered for CONSULTANT by:
Attachment number 1 \nPage 16 of 17
Item # 31
TASK ORDER 1─ CITY OF AUGUSTA, GA UTILITIES DEPARTMENT
WATER AND WASTEWATER MASTER PLAN PROJECT
17
Name Name
Title Title
Date Date
*************** End ***************
Attachment number 1 \nPage 17 of 17
Item # 31
Augusta Utilities Department Water and Wastewater System Master Plan
Preliminary Cost Estimate
Description
Work Task 1—Collect and Review Existing Information and Data 402 40,610.00$ 12,300$ 28,310$ 40,610$
1.1 Existing Water and Wastewater Facility and Systems Data 204 20,730.00$ 4,380$ 16,350$ 20,730$
1.2 Local, State, and Federal Regulation Information 80 8,440.00$ 3,960$ 4,480$ 8,440$
1.3 Review and Summarize Data and Information 118 11,440.00$ 3,960$ 7,480$ 11,440$
1.4 Additional Data and Information Collection ‐ ‐$ ‐$ ‐$ ‐$
Work Task 2—Population Projections and Service Delivery Area Expansion Plan 133 14,010.00$ 5,230$ 8,780$ 14,010$
2.1 Population Projections 49 5,230.00$ 5,230$ ‐$ 5,230$
2.2 Service Area Expansion Plan 84 8,780.00$ ‐$ 8,780$ 8,780$
Work Task 3—Future Water Demand and Wastewater Flow Projections 209 20,910.00$ 13,550$ 7,360$ 20,910$
3.1 Water Demand Projections 117 11,930.00$ 7,770$ 4,160$ 11,930$
3.2 Wastewater Flow Projections 92 8,980.00$ 5,780$ 3,200$ 8,980$
Work Task 4—Water and Wastewater Systems Regulatory Review 160 20,040.00$ 9,960$ 10,080$ 20,040$
4.1. Water System Regulatory Review 40 5,100.00$ 3,420$ 1,680$ 5,100$
4.2. Existing Water System Facility Regulatory Review 24 3,060.00$ 1,380$ 1,680$ 3,060$
4.3. Water System Regulatory Compliance Assessment of Needs 24 3,060.00$ 1,380$ 1,680$ 3,060$
4.4. Wastewater System Regulatory Review 24 2,940.00$ 1,260$ 1,680$ 2,940$
4.5. Existing Wastewater System Facility Regulatory Review 24 2,940.00$ 1,260$ 1,680$ 2,940$
4.6. Wastewater System Regulatory Compliance Assessment of Needs 24 2,940.00$ 1,260$ 1,680$ 2,940$
Work Task 5—Water and Wastewater Systems Energy Management Evaluation 28 3,420.00$ 3,420$ ‐$ 3,420$
Work Task 6—Water Systems Evaluation 1,378 171,145.00$ 62,345$ 108,800$ 171,145$
6.1 Review, Update, and Run, Existing Water Distribution System Hydraulic Model ‐ ‐$ ‐$ ‐$ ‐$
6.1.1 Review and assess existing distribution system hydraulic model for accuracy 47 5,765.00$ 2,565$ 3,200$ 5,765$
6.1.2 Review and update the diurnal water demand curves 44 5,360.00$ 2,160$ 3,200$ 5,360$
6.1.3 Assist CLIENT to automatically allocate parcel water usage into modeling software 78 9,950.00$ 2,700$ 7,250$ 9,950$
6.1.4 Provide 40 hours of onsite training of CLIENT’s staff in the practical application of the hydraulic model ‐ ‐$ ‐$ ‐$ ‐$
6.2 Water Distribution System Evaluation
6.2.1 Assess existing information and data about the physical condition of the existing water distribution systems 40 4,480.00$ 2,700$ 1,780$ 4,480$
6.2.2 Perform a capacity analysis of the existing water distribution systems 44 4,900.00$ 2,160$ 2,740$ 4,900$
6.2.3 Coordinate with CLIENT’s leak detection consultant ‐ ‐$ ‐$ ‐$ ‐$
6.2.4 Evaluate the existing automated metering replacement program ‐ ‐$ ‐$ ‐$ ‐$
6.2.5 Assess current operation and maintenance costs that might address:20 1,900.00$ 1,080$ 820$ 1,900$
6.2.6 Evaluate the need to upgrade small/tuberculated mains in rural areas 28 2,980.00$ 2,160$ 820$ 2,980$
6.2.7 Develop recommendations for improvement and expansion 62 7,980.00$ 2,160$ 5,820$ 7,980$
6.3 Water Supply System Evaluation ‐ ‐$ ‐$ ‐$
6.3.1 Perform a capacity analysis of existing water supply source(s) and facilities 29 3,780.00$ 1,350$ 2,430$ 3,780$
6.3.2 Review water supply needs including impacts from outside issues such as the FERC license renewal and Augusta Canal regulations 31 3,910.00$ 480$ 3,430$ 3,910$
6.3.3 Evaluate the potential for wholesale raw sales and water supply regionalization, including industrial customers:51 6,300.00$ 960$ 5,340$ 6,300$
6.3.4 Review the current raw water supply strategy 28 3,420.00$ 960$ 2,460$ 3,420$
6.3.5 Review raw water quality 20 2,400.00$ 480$ 1,920$ 2,400$
6.3.6 Assess the reliability of the raw water supply facilities 32 3,960.00$ 540$ 3,420$ 3,960$
6.3.7 Perform a physical assessment of the condition of the existing raw water supply facilities 44 5,460.00$ 2,040$ 3,420$ 5,460$
6.3.8 Develop an assessment of needs for the water supply systems 56 6,940.00$ 1,500$ 5,440$ 6,940$
Constantine ZEL Total
Total Engineering
Hours Total Labor Cost
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
o
f
4
It
e
m
#
3
1
Augusta Utilities Department Water and Wastewater System Master Plan
Preliminary Cost Estimate
Description
Constantine ZEL Total
Total Engineering
Hours Total Labor Cost
6.4 Water Treatment System Evaluation ‐ ‐$ ‐$ ‐$ ‐$
6.4.1 Perform a capacity analysis of existing water treatment facilities 28 3,420.00$ 1,620$ 1,800$ 3,420$
6.4.2 Review of finished water quality 28 3,420.00$ 1,620$ 1,800$ 3,420$
6.4.3 Perform a physical assessment of the condition of the existing treatment facilities 56 7,200.00$ 1,620$ 5,580$ 7,200$
6.4.4 Review solids handling and disposal practices 56 7,200.00$ 1,620$ 5,580$ 7,200$
6.4.5 Review existing water chemistry laboratory capabilities and assess the need to develop a central water laboratory for CLIENT’s systems 24 2,880.00$ 1,350$ 1,530$ 2,880$
6.4.6 Assess existing chemical and power consumption rates and costs and other operation and maintenance costs 44 5,580.00$ 2,700$ 2,880$ 5,580$
6.4.7 Assess the reliability of these facilities to meet peak demands and to provide redundancy between water treatment facilities 124 16,440.00$ 7,140$ 9,300$ 16,440$
6.4.8 Develop recommendations for additional facilities to meet current and future demands for improvement, expansion, and optimization 132 17,440.00$ 7,140$ 10,300$ 17,440$
6.5 Water System Storage Capacity and Optimization Evaluation
6.5.1 Review existing information and data available regarding the physical assessment of the existing storage facilities 104 12,180.00$ 2,580$ 9,600$ 12,180$
6.5.2 Perform an existing storage capacity analysis using the updated hydraulic model of the system and a review of SCADA trends 44 5,580.00$ 2,340$ 3,240$ 5,580$
6.5.3 Assess deficiencies in the existing storage systems to meet current and future water storage capacity requirements 32 3,880.00$ 1,800$ 2,080$ 3,880$
6.5.4 Assess current operation and maintenance costs 28 3,420.00$ 1,800$ 1,620$ 3,420$
6.6 Water System Operation/Management Tools and Software Optimization Evaluation 24 3,020.00$ 3,020$ ‐$ 3,020$
Work Task 7—Wastewater Systems Evaluation 924 110,680.00$ 64,360$ 46,320$ 110,680$
7.1 Wastewater Pumping and Transmission System Evaluation
7.1.1 Perform a physical assessment of the major pumping stations, including:56 6,600.00$ 4,060$ 2,540$ 6,600$
7.1.2 Collect and review existing pump station equipment design and performance information and data, including SCADA system data 44 4,900.00$ 2,860$ 2,040$ 4,900$
7.1.3 Coordinate with CLIENT’s staff to develop a plan for the CLIENT to collect field information and data 44 5,360.00$ 3,780$ 1,580$ 5,360$
7.1.4 Assess current operation and maintenance costs 28 3,280.00$ 1,200$ 2,080$ 3,280$
7.1.5 Assess deficiencies at the major pump stations with recommendations for improvements 44 5,580.00$ 4,500$ 1,080$ 5,580$
7.2 Review, Update, and Run, Existing Wastewater Collection System Hydraulic Model ‐ ‐$ ‐$ ‐$
7.2.1 Review and assess the existing collection system hydraulic model for accuracy ‐ ‐$ ‐$ ‐$ ‐$
7.2.2 Assess existing flow monitoring information ‐ ‐$ ‐$ ‐$ ‐$
7.2.3 Assess the inflow and infiltration component of existing wastewater flows (peaking factors)‐ ‐$ ‐$ ‐$ ‐$
7.2.4 Assess the needs and benefits of converting the existing MOUSE collection system hydraulic model to SWMM ‐ ‐$ ‐$ ‐$ ‐$
7.2.5 Assess changes to the wastewater collection system since the model was created ‐ ‐$ ‐$ ‐$ ‐$
7.2.6 Identify the need for flow monitoring at select locations within the collection system ‐ ‐$ ‐$ ‐$ ‐$
7.2.7 Assist the CLIENT to perform limited calibration and testing of the up‐dated hydraulic model ‐ ‐$ ‐$ ‐$ ‐$
7.2.8 Provide 40 hours of onsite training of CLIENT’s staff in the practical application of the hydraulic model ‐ ‐$ ‐$ ‐$ ‐$
7.3 Wastewater Collection System Evaluation ‐ ‐$ ‐$ ‐$
7.3.1 Perform a capacity analysis of the existing wastewater collection systems 44 5,580.00$ 3,420$ 2,160$ 5,580$
7.3.2 Assess future needs for expansion of the existing collection system service area 66 8,370.00$ 5,460$ 2,910$ 8,370$
7.3.3 Assess existing information and data about the physical condition of the existing collection system 60 7,280.00$ 2,700$ 4,580$ 7,280$
7.3.4 Evaluate the current and future needs for the Sanitary Sewer Trunk Main Rehabilitation Program 36 4,320.00$ 2,700$ 1,620$ 4,320$
7.3.5 Review and evaluate the existing sanitary sewer policies and ordinances, including the sewer connection policy 20 2,460.00$ 1,380$ 1,080$ 2,460$
7.3.6 Identify areas that are part of the “Unsewered” Pockets Program and propose recommendations for improvements 24 2,580.00$ 720$ 1,860$ 2,580$
7.3.7 Assess current operation and maintenance costs 28 3,100.00$ 1,140$ 1,960$ 3,100$
7.3.8 Review and assess of CLIENT’s CMOM Program 24 2,760.00$ 1,140$ 1,620$ 2,760$
7.4 Wastewater Treatment Facility, Effluent and Biosolids Disposal Systems Evaluation ‐ ‐$ ‐$ ‐$
7.4.1 Assess the capacity of the existing wastewater treatment facilities to meet the requirements of the permits 88 11,200.00$ 7,340$ 3,860$ 11,200$
7.4.2 Perform a physical assessment of the existing wastewater treatment facilities 56 6,600.00$ 3,440$ 3,160$ 6,600$
7.4.3 Assess the additional facilities required to meet current and future wastewater flows 40 4,840.00$ 2,540$ 2,300$ 4,840$
7.4.4 Assess the reliability of the facilities to meet current and future peak flow conditions 40 4,480.00$ 2,360$ 2,120$ 4,480$
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
2
o
f
4
It
e
m
#
3
1
Augusta Utilities Department Water and Wastewater System Master Plan
Preliminary Cost Estimate
Description
Constantine ZEL Total
Total Engineering
Hours Total Labor Cost
7.4.5 Assess the bio‐solids production rates and the existing solids handling and disposal facilities and the continued use of land application for disposal 54 6,350.00$ 3,440$ 2,910$ 6,350$
7.4.6 Assess the bio‐solids quality and alternative methods of disposal including co‐generation using digester gas as a fuel source 48 5,600.00$ 3,440$ 2,160$ 5,600$
7.4.7 Assess the potential for reuse water sales, including production costs and potential retail and wholesale revenue generation 36 3,980.00$ 2,360$ 1,620$ 3,980$
7.4.8 Assess the potential impact that the Savannah River TMDL could have on effluent ultimate oxygen demand (UOD) requirements 20 2,440.00$ 1,360$ 1,080$ 2,440$
7.5 Wastewater System Operation/Management Tools and Software Optimization Evaluation 24 3,020.00$ 3,020$ ‐$ 3,020$
Work Task 8—Fort Gordon Water and Wastewater Systems Evaluation 76 9,640.00$ 4,800$ 4,840$ 9,640$
Work Task 9—Water and Wastewater System Assessment of Needs 67 7,855.00$ 3,405$ 4,450$ 7,855$
Work Task 10—Potential Water Supply, Treatment, Storage and Distribution Systems Alternatives 88 10,920.00$ 7,080$ 3,840$ 10,920$
Work Task 11—Potential Wastewater Treatment and Effluent and Biosolids Disposal Alternatives 97 12,195.00$ 8,955$ 3,240$ 12,195$
Work Task 12—Recommended Water & Wastewater System Capital Improvement and Implementation Program 231 29,420.00$ 18,360$ 11,060$ 29,420$
Work Task 13—Workshops, Meetings, and Presentations 247 31,605.00$ 14,055$ 17,550$ 31,605$
13.1 Initial Workshop 48 5,960.00$ 3,570$ 2,390$ 5,960$
13.2 Additional Workshops and Meetings ‐ ‐$ ‐$ ‐$
13.2.1 (8)—Monthly project team workshops 25 3,350.00$ 1,815$ 1,535$ 3,350$
13.2.2 (3)—Collect and Review Existing Information and Data Meetings/Workshops 11 1,400.00$ 540$ 860$ 1,400$
13.2.3 (2)—Population Projections and Service Delivery Area Expansion Plan Meetings/Workshops 7 860.00$ 270$ 590$ 860$
13.2.4 (1)—Future Water Demand and Wastewater Flow Projections Workshop 7 890.00$ 435$ 455$ 890$
13.2.5 (2)—Water and Wastewater System Regulatory Review Meetings/Workshops 7 860.00$ 270$ 590$ 860$
13.2.6 (1)—Water and Wastewater System Energy Management Evaluation Workshops 5 590.00$ 135$ 455$ 590$
13.2.7 (4)—Water Systems Evaluation Meetings/Workshops 31 3,985.00$ 975$ 3,010$ 3,985$
13.2.8 (4)—Wastewater Systems Evaluation Meetings/Workshops 27 3,430.00$ 975$ 2,455$ 3,430$
13.2.9 (3)—Fort Gordon Water and Wastewater Systems Evaluation Meetings/Workshops 12 1,580.00$ 855$ 725$ 1,580$
13.2.10 (2)—Water and Wastewater System Assessment of Needs Meetings/Workshops 12 1,580.00$ 855$ 725$ 1,580$
13.2.11 (4)—Potential Water Supply, Treatment, Storage and Distribution Systems 6Alternatives Meetings/Workshops 17 2,240.00$ 1,110$ 1,130$ 2,240$
13.2.12 (4)—Potential Wastewater Treatment and Effluent and Biosolids Disposal Alternatives Meetings/Workshops 17 2,240.00$ 1,110$ 1,130$ 2,240$
13.2.13 (2)—Capital Improvement and Implementation Program Meetings/Workshops 9 1,160.00$ 570$ 590$ 1,160$
13.2.14 (1)—Draft and Final Report Review Meeting with CLIENT 6 740.00$ 285$ 455$ 740$
13.2.15 (1)—Public presentation of Final Master Plan to Augusta/Richmond County Commission 6 740.00$ 285$ 455$ 740$
Work Task 14—Intergovernmental Coordination and Community Outreach and Involvement 270 29,015.00$ 4,905$ 24,110$ 29,015$
14.1 Intergovernmental Coordination and Community Outreach and Involvement Meetings and Presentations 84 8,240.00$ 690$ 7,550$ 8,240$
14.2 Internet Web Page 104 10,840.00$ 3,330$ 7,510$ 10,840$
14.3 Briefings to the City Council and other Governmental Officials 82 9,935.00$ 885$ 9,050$ 9,935$
Work Task 15—Water and Wastewater Master Plan Deliverable 593 63,860.00$ 36,130$ 27,730$ 63,860$
15.1 Interim Deliverable 1 (Sections 1, 2, and 3) 2 90.00$ 90$ ‐$ 90$
15.1.1. Section 1—Introduction and Description of existing Water and Wastewater Systems 22 2,560.00$ 1,290$ 1,270$ 2,560$
15.1.2. Section 2—Population Projections and Service Delivery Area Expansion Plan 31 3,670.00$ 2,400$ 1,270$ 3,670$
15.1.3. Section 3—Future Water Demand and Wastewater Flow Projections 22 2,440.00$ 1,170$ 1,270$ 2,440$
15.2 Interim Deliverable 2 (Section 4) ‐ ‐$ ‐$ ‐$
15.2.1. Section 4—Water and Wastewater System Regulatory Review 30 3,370.00$ 1,170$ 2,200$ 3,370$
15.3 Interim Deliverable 3 (Sections 5, 6, 7, 8, and 9)‐ ‐$ ‐$ ‐$
15.3.1. Section 5—Water and Wastewater System Energy Management Evaluation 36 4,030.00$ 2,850$ 1,180$ 4,030$
15.3.2. Section 6—Water Systems Evaluation 42 4,820.00$ 2,850$ 1,970$ 4,820$
15.3.3. Section 7—Wastewater Systems Evaluation 42 4,700.00$ 2,730$ 1,970$ 4,700$
15.3.4. Section 8—Fort Gordon Water and Wastewater Systems Evaluation 44 4,940.00$ 3,810$ 1,130$ 4,940$
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
3
o
f
4
It
e
m
#
3
1
Augusta Utilities Department Water and Wastewater System Master Plan
Preliminary Cost Estimate
Description
Constantine ZEL Total
Total Engineering
Hours Total Labor Cost
15.3.5. Section 9—Water and Wastewater System Assessment of Needs 38 4,280.00$ 2,310$ 1,970$ 4,280$
15.4 Interim Deliverable 4 (Sections 10 and 11) ‐ ‐$ ‐$ ‐$
15.4.1. Section 10 —Potential Water Supply, Treatment, Storage and Distribution Systems Alternatives 62 6,010.00$ 4,640$ 1,370$ 6,010$
15.4.2. Section 11 —Potential Wastewater Treatment and Effluent and Biosolids Disposal Alternatives 62 6,010.00$ 4,640$ 1,370$ 6,010$
15.5 Draft Master Plan Report 92 10,300.00$ 3,600$ 6,700$ 10,300$
15.6 Final Master Plan Report 68 6,640.00$ 2,580$ 4,060$ 6,640$
4,569 575,325$ 268,855$ 306,470$ 575,325$
47% 53%
Subcontractor Markup (0%)‐$ ‐$
Total Labor Costs 575,325$ 575,325$
Expenses (4%) 23,013$ 23,013$
Total 598,338$ 598,338$
Additional Scope Items 1654 194,100$
ADD 1. Purchase of additional software licenses for CLIENT to perform water/sewer system modeling ‐ ‐$
ADD 2. Sewer system model conversion from MOUSE to SWMM 292 27,760$
ADD 3. Training of CLIENT on the new Sewer System modeling software 228 23,380$
ADD 4. Field services for water and sewer system modeling data acquisition, including:664 68,260$
ADD 4.1. Flow monitoring 156 19,000$
ADD 4.2. Surveying, mapping, or GIS services 240 15,660$
ADD 4.3. Manhole inspections 168 20,620$
ADD 4.4. Fire hydrant flow/pressure tests 24 2,980$
ADD 4.5. Pump station draw‐downs or flow/pressure tests 76 10,000$
ADD 5. Permitting or design services, construction services or resident observation services for improvements or modifications to facilities (scope and fee to be determined)‐ ‐$
ADD 6. Financial services for rate studies or adjustments to the CLIENT’s rate structure (scope and fee to be determined)‐ ‐$
ADD 7. Development of operation or maintenance manuals (scope and fee to be determined)‐ ‐$
ADD 8. Provide 40 hours of onsite training of CLIENT’s staff in the practical application of the water system hydraulic model 64 8,060$
ADD 9. Coordinate with CLIENT’s leak detection consultant 32 3,300$
ADD 10. Evaluate the existing automated metering replacement program 22 2,220$
ADD 11. Review, Update, and Run, Existing Wastewater Collection System Hydraulic Model 280 34,440$
ADD 11.1. Review existing map(s), GIS data and SCADA information of the wastewater collection systems and assess the existing collection system hydraulic model to ensure it
accurately represents existing conditions 36 4,500$
ADD 11.2. Assess existing flow monitoring information 36 4,320$
ADD 11.3. Assess the inflow and infiltration component of existing wastewater flows (peaking factors)36 4,620$
ADD 11.4. Assess the needs and benefits of converting the existing MOUSE collection system hydraulic model to SWMM 16 1,800$
ADD 11.5. Assess changes to the wastewater collection system since the model was created and calibrated and needed updates to the model to accurately simulate current
conditions 44 5,580$
ADD 11.6. Identify the need for flow monitoring at select locations within the collection system 12 1,260$
ADD 11.7. Assist the CLIENT to perform limited calibration and testing of the up‐dated hydraulic model 36 4,380$
ADD 11.8. Provide 40 hours of onsite training of CLIENT’s staff in the practical application of the hydraulic model 64 7,980$
ADD 12. Additional Data and Information Collection 72 6,680$
ADD 13. Client's $20,000 Contingency Allowance (scope to be determined)‐ 20,000$
TOTALS
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
4
o
f
4
It
e
m
#
3
1
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 3 \nPage 1 of 1
Item # 31
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
AECOM
1360 Peachtree Street, NE Ste 500
Atlanta GA 30309
YES YES YES YES YES
Brown & Caldwell
990 Hammond Drive Ste 400
Atlanta GA 30328
YES YES YES YES YES
CH Guernsey & Company
1100 Circle 75 Parkway Ste 1530
Atlanta GA 30339
YES YES YES YES YES
Constantine Engineering
6400 Peake Road
Macon GA 31210
YES YES YES YES YES
Dewberry
2835 Brandywine Road Ste 100
Atlanta GA 30341
YES YES YES YES YES
Jacobs Engineering Group
6801 Governors Lake Pkwy Bldg 200
Norcross GA 30071
YES YES YES YES YES
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400
Tower Place 100
Atlanta GA 30326
YES YES YES YES YES
Stevenson & Palmer
723 Industrial Park Drive, Suite 2
Evans, GA 30809
YES YES YES YES YES
Woodard & Curran
2905 Premiere Parkway, Suite 175
Duluth, GA 30097
YES YES YES YES YES
Heery International
999 Peachtree Street, NE Suite 300
Atlanta, GA 30309
RFQ Item #11-054
Water and Wastewater System Master Plan
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 31
Evaluation Criteria PTS
AECOM
1360 Peachtree
Street, NE Ste 500
Atlanta GA 30309
Brown & Caldwell
990 Hammond Drive
Ste 400
Atlanta GA 30328
CH Guernsey &
Company
1100 Circle 75
Parkway Ste 1530
Atlanta GA 30339
Constantine
Engineering
6400 Peake Road
Macon GA 31210
Dewberry
2835 Brandywine Road
Ste 100
Atlanta GA 30341
Jacobs Engineering
Group
6801 Governors Lake
Pkwy Bldg 200
Norcross GA 30071
Parsons Brinckerhoff
3340 Peachtree Road,
NE Ste 2400
Tower Place 100
Atlanta GA 30326
Stevenson & Palmer
723 Industrial Park
Drive, Suite 2
Evans, GA 30809
Woodard & Curran
2905 Premiere Parkway,
Suite 175
Duluth, GA 30097
1. Firms experience and
performance on projects of
similar size and scope 25
22.7 20.0 15.0 19.0 17.7 19.3 17.7 14.3 15.0
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
17.0 17.0 14.3 17.0 18.0 19.0 16.3 16.0 15.7
3. Project Approach and
Understanding 25 22.7 21.7 17.0 19.0 18.7 21.7 18.7 17.7 18.3
4. Qualifications, experience,
references and availability of
Key Staff 25
24.3 21.7 16.7 21.7 19.3 19.7 19.3 16.7 17.0
5. Proximity to Area 5 4.0 4.0 3.3 3.3 3.7 4.0 3.3 4.3 3.0
Total 100 90.7 84.3 66.3 80.0 77.3 83.7 75.3 69.0 69.0
1 2 4 3
1 3 2 4
Cumulative Presentation Evaluation Sheet - RFQ Item #11-054
Water and Wastewater System Master Plan
for the City of Augusta - Utilities Department
Shortlist
Presentation Ranking
Item # 31
Attachment number 6 \nPage 1 of 1
Item # 31
Attachment number 7 \nPage 1 of 6
Item # 31
Attachment number 7 \nPage 2 of 6
Item # 31
Attachment number 7 \nPage 3 of 6
Item # 31
Attachment number 7 \nPage 4 of 6
Item # 31
Attachment number 7 \nPage 5 of 6
Item # 31
Attachment number 7 \nPage 6 of 6
Item # 31
Commission Meeting Agenda
1/17/2012 5:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between James P.
Helton, Jr. and Margaret Knapp Helton, as owners, and Augusta,
Georgia, as optionee, in connection with the Fox Spring
Road Drainage Improvement Project, said perpetual easement
consists of 0.10 acre (4,355 sq. ft.) of permanent drainage and
utility easement, more or less, from the property located at 3026
Fox Spring Road, private. (Approved by Engineering Services
Committee January 9, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Fox Spring Road Drainage
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 32
Clerk of Commission
Cover Memo
Item # 32
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
3
It
e
m
#
3
2
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
3
It
e
m
#
3
2
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
3
o
f
3
It
e
m
#
3
2
Commission Meeting Agenda
1/17/2012 5:00 PM
Option for Easement
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring an
Easement between Sherry M. Smith, as owner, and Augusta,
Georgia, as optionee, in connection with the East Augusta
Roadway and Drainage Improvement Project, said perpetual
easement consists of (231.64 sq. ft.) of permanent drainage and
utility easement, more or less, and (408.73 sq. ft.) of temporary
construction easement from the property located at 409 Aiken
Street, private, at the purchase price of $538.00. (Approved by
Engineering Services Committee January 9, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the East Augusta Roadway and
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 33
Administrator.
Clerk of Commission
Cover Memo
Item # 33
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
3
3
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
3
3
Commission Meeting Agenda
1/17/2012 5:00 PM
Option for Easement
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring an
Easement between Bobby Lenwood Thomas, Jr., as owner, and
Augusta, Georgia, as optionee, in connection with the East
Augusta Roadway and Drainage Improvement Project, said
perpetual easement consists of 0.002 acre (75.26 sq. ft.) of
permanent drainage and utility easement, more or less, and
(563.18 sq. ft.) of temporary construction easement from the
property located at 802 Wallace Street, private, at the purchase
price of $150.00. (Approved by Engineering Services
Committee January 9, 2012)
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the East Augusta Roadway and
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 34
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
3
4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
3
4
Commission Meeting Agenda
1/17/2012 5:00 PM
Resolution to adopt and enter Crosswalk Easement Agreement
Department:Law
Caption:Motion to approve Crosswalk Easement Agreement entered into
by Augusta, Georgia and The Whites Building Condominium
Association, Inc. (Approved by Engineering Services
Committee January 9, 2012)
Background:The Whites Building Condominium Association, Inc. desires to
have an easement agreement approved that would establish all
easements and air rights necessary for the Crosswalk over Ellis
Street. Construction of the crosswalk was approved by the City of
Augusta in 1951, but no easement was ever granted.
Analysis:N/A
Financial Impact:None in that maintainence of crosswalk would be grantte's
responsibilty
Alternatives:Deny the motion
Recommendation:Approve Resolution and Easement Agreement
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
After recording return to:
James B. Trotter
Trotter Jones, LLP
3527 Walton Way
Augusta, Georgia 30909
(706) 737-3138
Clerk: Please Cross Reference:
Deed Book 1183, Page 876
___________________________________________________________________________
CROSSWALK EASEMET AGREEMET
THIS CROSSWLK EASEMENT AGREEMENT (the "Agreement") is entered into this
____ of _____________, 2012, by and among Augusta, Georgia, a Political Subdivision of
the State of Georgia (hereafter referred to as the “City”), CML-GA WB, LLC, a Georgia
limited liability company (hereafter referred to as “CML-GA”), and The Whites Building
Master Condominium Association, Inc., a Georgia nonprofit corporation, as nominee for unit
owners at The Whites Building, A Master Condominium (hereinafter referred to as the
“Association”).
WITNESSETH:
WHEREAS, CML-GA is also the holder of the fee interest in certain property located in
the State of Georgia, County of Richmond, and City of Augusta, having a street address of
920 Ellis Street, Augusta, Richmond County, Georgia, and known as the Whites Warehouse
Property as more fully described on Exhibit “A” attached hereto, which property is
improved with a four story warehouse building (the “Warehouse”);
WHEREAS, that certain Declaration of Condominium for The Whites Building, A Master
Condominium was recorded in Deed Book 1183, Page 876, et seq., of the Richmond County, Georgia
land records, as amended (hereinafter referred to as the "Master Declaration");
WHEREAS, the Association is the condominium association for The Whites Building, A
Master Condominium (the “Master Condominium”) created pursuant to the Master
Declaration;
Attachment number 1 \nPage 1 of 7
Item # 35
WHEREAS, in accordance with Section 9.4 of the Master Declaration and O.C.G.A.
Section 44-3-106(b), the Association is authorized to accept easements benefiting the Master
Condominium;
WHEREAS, the City owns the street in the State of Georgia, County of Richmond, and
City of Augusta known as Ellis Street, which right-of-way runs between the Warehouse and
the Master Condominium;
WHEREAS, for many years, a crosswalk bridge has connected the Master Condominium
to the Warehouse and has spanned over Ellis Street (the “Crosswalk”); as shown on that
certain plat prepared by Besson and Gore for Augusta Renaissance Partners, LLC dated
August 20, 1999, revised January 9, 2001 and recorded in the Office of the Clerk of Superior
Court of Richmond County, Georgia in Plat Cabinet B, Slide 82, Plat N (the “Plat”);
WHEREAS, on January 2, 1951, the City passed a motion approving the construction of
the crosswalk bridge above and across Ellis Street;
WHEREAS, CML-GA, the Association, and the City desire to enter into this Agreement
to establish all easements necessary for the Crosswalk over Ellis Street; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the sum
of $10.00 paid by each party to the other, and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties to this Agreement
covenant and agree as follows:
1. DECLARATION; PERSONS BENEFITED AND BOUND:
1.01 Declaration. The City, the Association and CML-GA declare that the Warehouse,
the Master Condominium and the Crosswalk, respectively, and every portion thereof, are and
shall be held, developed, occupied, used, leased, transferred, encumbered, sold, and
conveyed subject to the rights, covenants, obligations, duties, benefits, easements, and other
provisions created, declared, or contained in this Agreement.
1.02 Persons and Property Benefited and Bound:
A. The rights, covenants, obligations, duties, benefits, burdens, easements,
and other provisions created, declared, or contained in this Agreement shall benefit and bind
the Warehouse, the Master Condominium and the Crosswalk, respectively, and each
purchaser, tenant, licensee, invitee, user, security deed holder, and lien holder, of any portion
of the Warehouse, Master Condominium and Crosswalk, and each of their respective heirs,
personal representatives, successors, and assigns, and shall at all times hereafter be
appurtenant to, affect, and run with the land generally.
B. This Agreement shall be recorded in the Office of the Clerk of Superior
Court for Richmond County, Georgia and, when so recorded: (i) every deed, lease, security
deed, or any other instrument hereafter conveying, leasing, encumbering or in any way
Attachment number 1 \nPage 2 of 7
Item # 35
affecting title to or any interest in the Warehouse, the Master Condominium and the
Crosswalk generally, or any portion thereof, shall refer to this Agreement and in any case
shall be under and subject to this Agreement and to the rights, covenants, obligations, duties,
benefits, easements, and other provisions herein created, declared, or contained, as though
the same were therein fully recited and set forth in their entireties; and (ii) the execution or
acceptance of any instrument, or the act of occupancy use of the Warehouse, the Master
Condominium and the Crosswalk generally, or any portion of either of them, shall constitute
an agreement to be subject to and bound by this Agreement, and in acceptance and
ratification of this Agreement.
2. CREATION AND GRANT OF EASEMENTS. The City hereby grants, sells, and
conveys to the Association and its Permittees (as defined below), and its successors and assigns,
a perpetual, non-exclusive, and irrevocable easement to use the Crosswalk over Ellis Street for
the purpose of pedestrian ingress, egress, and access as well as for the use and installation of
electrical, telephone, computer, and security systems wiring in the Crosswalk. The Association
shall be entitled to designate from time to time which, if any, unit owners, occupants, tenants, and
invitees of the Master Condominium (“Permittees”) shall be entitled to utilize and enjoy the
easements granted herein; it being the intent of this Section that no independent rights shall be
created by this Section as to any such Permittees except for those which may be terminated or
withdrawn at any time by the Association.
3. ADDITIONAL OBLIGATIONS:
3.01 Limitation of Rights. Nothing herein shall be construed as a grant to the general
public. The easements described in this Agreement are not intended to benefit parcels of
land other than those specifically identified herein without the consent in writing, in
recordable form, of the City, the Association, and CML-GA, or their successors and assigns.
3.02 Reservation of Rights. The easements and other rights and benefits granted in this
Agreement are non-exclusive, and the City, the Association, and CML-GA reserve and retain
the right to convey similar rights and easements to such other persons or entities as they may
deem proper.
3.03 Repair and Maintenance of Crosswalk. Whenever it shall become necessary to
repair or rebuild the Crosswalk, the expenses of such repairing or rebuilding shall be solely
borne by the Association. It shall become necessary to repair or rebuild the Crosswalk or any
part thereof if any of the following occur: (i) repairs or rebuilding shall be necessary to
maintain the Crosswalk or any part thereof in good repair and condition; (ii) repairs or
rebuilding shall be required by any law, ordinance, regulation, or requirement of any public
authority having jurisdiction; or (iii) the Crosswalk or any part thereof shall be damaged or
destroyed by fire or other casualty. Notwithstanding the foregoing, if the Crosswalk is so
extensively damaged by fire or other casualty that it is not reasonable to rebuild it, then the
Association, at its sole option, may elect not to rebuild the Crosswalk. Whenever the
Crosswalk or any part thereof shall be rebuilt, however, it shall be rebuilt in substantially the
same location as, shall be substantially the same size as, and shall be of quality at least good
Attachment number 1 \nPage 3 of 7
Item # 35
as the Crosswalk existing immediately prior to the event necessitating the rebuilding.
Nothing herein shall be deemed to limit the Association from seeking reimbursement from
any person or entity that causes damages to the Crosswalk.
3.04 Maintenance and Insurance. The Association shall be responsible for all routine
maintenance necessary for the Crosswalk. Furthermore, the Association shall maintain
general commercial liability insurance in the amount of at least $1,500,000.00 per
occurrence, and shall increase the amount of insurance periodically as reasonably requested
by Augusta, Georgia or as determined by the Association. Said policy shall name CML-GA,
or the successor owner of the Warehouse, as an additional insured.
3.05 Indemnification. To the extent allowed by law, Grantees CML-GA and the
Association shall indemnify and hold Grantor City and its commissioners, managers,
employees, agents, legal representatives and the successors and assigns of each of them
harmless from and against any and all actions, suits, proceedings, claims, demands, losses,
liabilities, damages and expenses (including reasonable attorneys' fees) arising out of or
relating to (i) the use of the Easement by Grantees, its contractors, agents, employees,
permittees, invitees or licensees, including but not limited to death, personal injury or loss or
damage to property, and (ii) any breach by Grantees of their/its covenants or obligations
under this Agreement. This indemnification shall not apply to injury or damage caused by
the willful, grossly negligent, or negligent acts of Grantor City. In the event of any damage
or injury to the Easement resulting from any negligent or willful acts or misconduct of
Grantor City or its commissioners, employees, agents, managers, legal representatives or
successors or assigns, Grantor City shall pay for the actual and reasonable cost of any repairs
necessary to restore the Easement to the reasonably same condition prior to such damage.
4. MISCELLANEOUS PROVISION:
4.01 Effective Date; Amendments. This Agreement shall become effective upon
execution. This Agreement may be amended from time to time by recorded written
instrument duly executed and acknowledged by the fee owner of the Warehouse and the
Association (or the successor fee owner of the Master Condominium property in event the
Master Condominium is terminated).
4.02 Invalidity. If any provision of this Agreement is determined to be invalid, such
determination shall not affect the validity or effect of the remaining provisions of this
Agreement, all of which shall continue in effect as if such invalid provision had not been
included in this Agreement.
4.03 Headings. The paragraph titles and headings of this Agreement are for
convenience of reference only, do not form a part hereof, and shall not affect the meaning or
interpretation of this Agreement.
4.04 Pronouns and Plurals. All pronouns and any variation thereof are deemed to refer
to the masculine, feminine, and neuter, singular, or plural, as the identity of the persons may
require.
Attachment number 1 \nPage 4 of 7
Item # 35
4.05 Entire Agreement. This Agreement contains the entire understanding and
agreement among the parties hereto, and supersedes any prior understandings and agreements
among them respecting subject matter of this Agreement.
5.06 Parties in Interest. This Agreement shall bind and inure to the benefit of the City,
the Association, and CML-GA, and their respective successors and assigns.
IN WITNESS WHEREOF, the Parties hereto have set their hands and seals to the
foregoing Crosswalk Easement Agreement the day and year first above written:
[Signatures Appear on Next Page]
Attachment number 1 \nPage 5 of 7
Item # 35
Signed, sealed and delivered in the presence
of:
Unofficial Witness
Notary Public
[NOTARIAL SEAL]
My Commission Expires:
AUGUSTA, GEORGIA
By: ________________________________
As its Mayor
By: _________________________________
As its Clerk of Commission
Signed, sealed and delivered in the presence
of:
Unofficial Witness
Notary Public
[NOTARIAL SEAL]
My Commission Expires:
CML-GA WB, LLC
By: Multibank 2009-1 CML-ADC Venture, LLC,
its sole member
By: RL CML 2009-1 Investments, LLC, its
Manager
By: ________________________________
As its: ______________________________
Signed, sealed and delivered in the presence
of:
Unofficial Witness
Notary Public
[NOTARIAL SEAL]
My Commission Expires:
THE WHITES BUILDING MASTER
CONDOMINIUM ASSOCIATION, INC.,
a Georgia nonprofit corporation
By: ________________________________
As its President
By: _________________________________
As its Secretary
[CORPORATE SEAL]
Attachment number 1 \nPage 6 of 7
Item # 35
Exhibit A
“Warehouse Property”
All that certain lot, tract or parcel of land, situate, lying and being in the State of
Georgia, County of Richmond and City of Augusta, fronting 120.10 feet on the
Southern Right of Way of Ellis Street and 160.59 feet on the Northern Right of
Way of Greene Street and being shown and designated as “0.86 acre 37,657 SF”
on a certain Plat prepared for Augusta Renaissance Partners, LLC by Besson &
Gore, dated August 20, 1999, a copy of said Plat being recorded in the Office of
the Clerk of the Superior Court of Richmond County, Georgia at Realty Reel 666,
Pages 2188-2189. Reference is hereby made to said Plat for a more particular and
accurate description as to the metes, bounds, and location of said property.
Tax Map & Parcel No. 047-1-115-01-0.
Attachment number 1 \nPage 7 of 7
Item # 35
A RESOLUTIO OF THE AUGUSTA-RICHMOD COUTY COMMISS IO
TO ADOPT THE CROSSWALK EASEMET AGREEMET WITH THE
WHITES BUILDIG MASTER CODOMIIUM ASSOCIATIO, I C.
THIS RESOLUTIO, adopted by the Augusta-Richmond County, Georgia
Commission (“Commission”):
WHEREAS, CML-GA, a Georgia limited liability company is also the holder of the fee
interest in certain property located in the State of Georgia, County of Richmond, and City of
Augusta, having a street address of 920 Ellis Street, Augusta, Richmond County, Georgia, and
known as the Whites Warehouse Property, which property is improved with a four story
warehouse building;
WHEREAS, that certain Declaration of Condominium for The Whites Building, A
Master Condominium was recorded in Deed Book 1183, Page 876, et. seq., of the Richmond
County, Georgia land records, as amended;
WHEREAS, the Association is the condominium association for The Whites Building, A
Master Condominium created pursuant to the Declaration of Condominium for The Whites
Building;
WHEREAS, in accordance with Section 9.4 of the Declaration of Condominium and
O.C.G.A Section 44-3-106(b), the Association is authorized to accept easements benefiting the
Master Condominium;
WHEREAS, Augusta, Georgia owns the street in the State of Georgia, County of
Richmond, and City of Augusta known as Ellis Street, which right-of-way runs between the
Warehouse and the Master Condominium;
WHEREAS, for many years, a crosswalk bridge has connected the Master
Condominium to the Warehouse and has spanned over Ellis Street;
WHEREAS, on January 2, 1951, the City passed a motion approving the construction of
the crosswalk bridge above and across Ellis Street;
Attachment number 2 \nPage 1 of 2
Item # 35
WHEREAS, CML-GA, the Association and Augusta, Georgia desire to enter into this
agreement to establish all easements necessary for the Crosswalk over Ellis Street; and
OW, THEREFORE, be it resolved by the Commission and it is hereby resolved that
Augusta, Georgia, CML-GA, and the Association shall entered into an agreement establishing all
easements necessary for the Crosswalk over Ellis Street as listed in the Crosswalk Easement
Agreement and the Mayor is hereby authorized to execute the documents necessary to effectuate
such agreement in the form deemed appropriate by Augusta Law Department.
DULY ADOPTED by the Augusta-Richmond County, Georgia Commission this
_______ day of _____________________, 2012.
AUGUSTA-RICHMOD COUTY,
GEORGIA COMMISSIO
By:_________________________________
David S. Copenhaver
As its Mayor
Attest:______________________________
Lena J. Bonner
As its Clerk
(COUNTY SEAL)
Attachment number 2 \nPage 2 of 2
Item # 35
Commission Meeting Agenda
1/17/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held January 3, 2012 and Special Called Meetings
held on January 9 and 11, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 36
Commission Meeting Agenda
1/17/2012 5:00 PM
2012 Budget
Department:
Caption:Motion to approve the Administrator's recommendations made
during the January 11th meeting regarding revisions to the FY
2012 budget. (Requested by Commissioner Corey Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 37
Commission Meeting Agenda
1/17/2012 5:00 PM
ADP Presentation
Department:
Caption:Automatic Data Processing (ADP) presentation and
recommendation.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 38
Commission Meeting Agenda
1/17/2012 5:00 PM
State Patrol Helicopter
Department:
Caption:Motion to approve the ratification of the Commission's
Authorization Letter dated January 3, 2012 regarding the
construction of a hanger and support space for a State Patrol
Helicopter.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 39
Attachment number 1 \nPage 1 of 1
Item # 39
Commission Meeting Agenda
1/17/2012 5:00 PM
UGA Information Technology Outreach Services
Department:
Caption:Motion to approve a contract with the University of Georgia to
participate in their Information Technology Outreach Services
(ITOS) Program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 40
Attachment number 1 \nPage 1 of 5
Item # 40
Attachment number 1 \nPage 2 of 5
Item # 40
Attachment number 1 \nPage 3 of 5
Item # 40
Attachment number 1 \nPage 4 of 5
Item # 40
Attachment number 1 \nPage 5 of 5
Item # 40
Commission Meeting Agenda
1/17/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 41