HomeMy WebLinkAbout2012-01-03-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
1/3/2012
5:00 PM
INVOCATION: Rev. Jim McCollough, Pastor, Woodlawn United Methodist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Joey Hadden
RE: Relocation of the U. S. Postal Service Mail Sorting Department to
Macon
Attachments
CONSENT AGENDA
(Items 1-2)
FINANCE
1. Motion to approve the re-programming of $503,000.00 of Community
Development Block Grant (CDBG) funds to the Dyess Park project and
transfer $503,000.00 of Dyess Park Project SPLOST funds to an
Acquisition/Demolition project to eliminate slum and blight in Laney
Walker/Bethlehem Area. (Approved by Finance and Administrative
Services Committees November 28, 2011 subject to 30-day comment
period)
Attachments
PETITIONS AND COMMUNICATIONS
2. Motion to approve the minutes of the regular meeting of the Commission
held December 20, 2011.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/3/2012
AUGUSTA COMMISSION
REGULAR AGENDA
1/3/2012
(Items 3-6)
PLANNING
3. Z-11-47 – A request for concurrence with the Augusta Planning
Commission to approve with the following stipulations 1) the following
definition of the permitted uses in the Overlay District described in
this petition shall be listed at 25-A-7 and read: a) residential,
including single family and low density multi-family, provided the
density shall be approved by the Planning Commission, b)
professional offices, including former residences that can be
converted into professional office space, c) institutional uses,
including schools, churches, and other religious institutions,
d) neighborhood retail, including, apparel and accessory stores,
florist and gift shops, newsstands and bookstores, beauty and barber
shops, furniture and/or home furnishing stores, antique shops, drug
stores and pharmacies, sporting goods stores, hobby, toy and game
stores, camera and photographic supply shops, tobacco shops, office
supplies/print shops, sandwich shops, coffee shops, and sit-down
eating establishments, dry cleaners, grocery stores, youth
recreational facilities (i.e. YMCA, skating rinks), movie theaters.
*Permitted uses that are not specified in the above Neighborhood
Retail list must be approved by the Planning Commission and 2) that
the petitioner shall meet with representatives of the Neighborhood
Association to attempt to resolve any remaining differences; a
petition by APD, on behalf of the Augusta Land Bank et al,
requesting an Overlay District designation as permitted in Section
25-E of the Comprehensive Zoning Ordinance for Augusta, Georgia
to affect multiple properties beginning at a point located on
Wrightsboro Road extending from Augusta Avenue west to R. A.
Dent Boulevard and including multiple properties along Holly Street,
Kingston Street, and Brown Street north of Wrightsboro Road; south
of Wrightsboro Road includes properties located on Augusta Avenue,
Roulette Lane, McCauley Street, Railroad Avenue and Poplar Street.
A complete address list is available in the Planning Commission office at
525 Telfair Street, Augusta, Georgia. DISTRICT 1 (Deferred from the
November 15th Commission Meeting)
Attachments
Upcoming Meetings
www.augustaga.gov
PETITIONS AND COMMUNICATIONS
4. Motion to reapprove the Augusta Commission Code of Conduct.
(Requested by Mayor Copenhaver)
Attachments
APPOINTMENT(S)
5. Consider the following recommendations of the Richmond County
Hospital Authority for appointment to four-year terms: (a) For the
member of the Catholic faith position, Eugene F. McManus, William P.
Fair, and Richard Cundey; (b) For the member of the Medical Staff
position James C. Sherman, M.D., Vendie H.Hooks, III, M.D., M. Nesbit
Dasher, M.D.; (c) For Member-at-Large John P. Rhodes, Sanford Loyd,
Randolph R. Smith.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
6. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
1/3/2012 5:00 PM
Invocation
Department:
Caption:Rev. Jim McCollough, Pastor, Woodlawn United Methodist
Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
1/3/2012 5:00 PM
Joey Hadden
Department:
Caption:Mr. Joey Hadden
RE: Relocation of the U. S. Postal Service Mail Sorting
Department to Macon
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Commission Meeting Agenda
1/3/2012 5:00 PM
Z-11-47
Department:Planning Commission
Caption: Z-11-47 – A request for concurrence with the Augusta Planning
Commission to approve with the following stipulations 1) the
following definition of the permitted uses in the Overlay
District described in this petition shall be listed at 25-A-7 and
read: a) residential, including single family and low density
multi-family, provided the density shall be approved by the
Planning Commission, b) professional offices, including
former residences that can be converted into professional
office space, c) institutional uses, including schools, churches,
and other religious institutions, d) neighborhood retail,
including, apparel and accessory stores, florist and gift shops,
newsstands and bookstores, beauty and barber shops,
furniture and/or home furnishing stores, antique shops, drug
stores and pharmacies, sporting goods stores, hobby, toy and
game stores, camera and photographic supply shops, tobacco
shops, office supplies/print shops, sandwich shops, coffee
shops, and sit-down eating establishments, dry cleaners,
grocery stores, youth recreational facilities (i.e. YMCA,
skating rinks), movie theaters. *Permitted uses that are not
specified in the above Neighborhood Retail list must be
approved by the Planning Commission and 2) that the
petitioner shall meet with representatives of the Neighborhood
Association to attempt to resolve any remaining differences; a
petition by APD, on behalf of the Augusta Land Bank et al,
requesting an Overlay District designation as permitted in
Section 25-E of the Comprehensive Zoning Ordinance for
Augusta, Georgia to affect multiple properties beginning at a
point located on Wrightsboro Road extending from Augusta
Avenue west to R. A. Dent Boulevard and including multiple
properties along Holly Street, Kingston Street, and Brown
Street north of Wrightsboro Road; south of Wrightsboro
Road includes properties located on Augusta Avenue, Roulette
Lane, McCauley Street, Railroad Avenue and Poplar Street. A
complete address list is available in the Planning Commission
office at 525 Telfair Street, Augusta, Georgia. DISTRICT 1
(Deferred from the November 15th Commission Meeting)
Cover Memo
Item # 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Commission Meeting Agenda
1/3/2012 5:00 PM
Amending the 2009, 2010, and 2011 Action Plans to Reprogram $503,000.00 in Community Development
Block Grant (CDBG) Funds for Dyess Park Improvements
Department:Housing and Community Development Department
Caption:Motion to approve the re-programming of $503,000.00 of
Community Development Block Grant (CDBG) funds to the
Dyess Park project and transfer $503,000.00 of Dyess Park
Project SPLOST funds to an Acquisition/Demolition project to
eliminate slum and blight in Laney Walker/Bethlehem Area.
(Approved by Finance and Administrative Services
Committees November 28, 2011 subject to 30-day comment
period)
Background:The Acquisition/Demolition project meets the CDBG “national
objective” to eliminate slum and blight requirement. However, the
eligibility of the “activity” - property acquisition does not meet
the CDBG activity requirement. To eliminate the potential of
having a regulatory finding, requiring the City to reimburse the
CDBG program funds from the General Fund, it is requested that
we transfer the CDBG funds to the Dyess Park project which
meets both the CDBG requirements; and transfer SPLOST funds
to the Historic and Cultural Project to carry out the
acquisition/demolition. The approval to reprogram $503,000.00
of CDBG funds to Dyess Park and $503,000.00 of the SPLOST
funds for the Acquisition/Demolition project will provide for two
vital projects without issues of future findings from HUD. The
following property will be purchased and transferred to the
Augusta Land Bank Authority for future development: 848,850-
858 Laney Walker Blvd.; 831,841,847 Spruce Street; 1212, 1220
James Brown Blvd. We are proposing that funds be
reprogrammed FROM the following projects: For CDBG: 1.
Small Business Development – FY2009, 2010 and 2011 CDBG
$503,000.00: Justification: Funds were recently transferred
to the line item. However, after consulting with HUD Atlanta
staff, it is requested we make this change to avoid a future finding
on this transaction. For SPLOST FUNDS: 2. Dyess Park
Project - $503,000.00 Funds are being transferred to the SPLOST
Historic and Cultural Project Account. According to the City’s
Citizen Participation Policy, this increase in allocations constitute
a substantial change to the Action Plan. Therefore, the revisions
Cover Memo
Item # 4
must be presented to the public for a 30-day comment period. If
comments are received, they will be presented to the Commission
for consideration. We are requesting authorization to proceed
with the publication of a public notice in the newspapers to solicit
comments on the changes. The Public Notice will be published in
the Augusta Chronicle on November 29, 2011 and the Metro
Courier on August December 1, 2011. The deadline for comments
will be December 28, 2011. Any comments received will be
presented to Commission on January 3, 2012.
Analysis:The transfer of funds will allow the department to proceed with
the acquisition/ demolition of the property, and proceed with
making improvements to Dyess Park.
Financial Impact:CDBG funding for Dyess Park will be available upon commission
approval; otherwise SPLOST funding for Dyess Park will not be
available until the third quarter of 2012. To expedite the purchase
of the property, funds from the Capital Projects fund balance
(FUND 272) will be transferred to the SPLOST Project account;
when SPLOST funding is received (est. September 2012) the
funds will be transferred back to Capital Projects Fund Balance.
Alternatives:
Recommendation:Accept the Housing and Community Department (HCD)
recommendations for use of the reallocation of funds and grant
HCD authorization to proceed with the publication of a Public
Notice soliciting citizen comments on the proposed reallocations
2009,2010 and 2011 Action Plan. On January 3, 2012, any
comments received will be presented to Commission for
consideration.
Funds are Available
in the Following
Accounts:
Funds are Available in the Following Accounts: CDBG Funding:
Capital Projects fund balance. The Capital Projects fund balance
will be reimbursed when SPLOST VI funds become available.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Dyess Park Agenda
(1)Finance Committee for Action 11/28/11
Commission for Final Approval 1/3/12
(2)Administration Services for Action 11/28/11
Commission for Final Approval after 30 day Comment Period 1/3/12
CAPTIO: Discuss approval to re-program $503,000.00 of Community Development Block Grant
(CDBG) funds to the Dyess Park project and transfer $503,000.00 of Dyess Park Project SPLOST funds
to an Acquisition/Demolition project to eliminate slum and blight in Laney Walker/Bethlehem Area.
BACKGROUD: The Acquisition/Demolition project meets the CDBG “national objective” to
eliminate slum and blight requirement. However, the eligibility of the “activity” - property acquisition
does not meet the CDBG activity requirement. To eliminate the potential of having a regulatory finding,
requiring the City to reimburse the CDBG program funds from the General Fund, it is requested that we
transfer the CDBG funds to the Dyess Park project which meets both the CDBG requirements; and
transfer SPLOST funds to the Historic and Cultural Project to carry out the acquisition/demolition.
The approval to reprogram $503,000.00 of CDBG funds to Dyess Park and $503,000.00 of the SPLOST
funds for the Acquisition/Demolition project will provide for two vital projects without issues of future
findings from HUD.
The following property will be purchased and transferred to the Augusta Land Bank Authority for future
development: 848,850-858 Laney Walker Blvd.
831,841,847 Spruce Street
1212, 1220 James Brown Blvd.
We are proposing that funds be reprogrammed FROM the following projects:
For CDBG:
1. Small Business Development – FY2009, 2010 and 2011 CDBG $503,000.00
Justification: Funds were recently transferred to the line item. However, after consulting with
HUD Atlanta staff, it is requested we make this change to avoid a future finding on this
transaction.
For SPLOST FUNDS:
2. Dyess Park Project - $503,000.00 Funds are being transferred to the SPLOST Historic and
Cultural Project Account.
According to the City’s Citizen Participation Policy, this increase in allocations constitute a substantial
change to the Action Plan. Therefore, the revisions must be presented to the public for a 30-day comment
period. If comments are received, they will be presented to the Commission for consideration.
We are requesting authorization to proceed with the publication of a public notice in the newspapers to
solicit comments on the changes. The Public Notice will be published in the Augusta Chronicle on
November 29, 2011 and the Metro Courier on August December 1, 2011. The deadline for comments
will be December 28, 2011. Any comments received will be presented to Commission on January 3,
2012.
AALYSIS: The transfer of funds will allow the department to proceed with the acquisition/ demolition
of the property, and proceed with making improvements to Dyess Park.
Attachment number 1 \nPage 1 of 2
Item # 4
Dyess Park Agenda
FIACIAL IMPACT: CDBG funding for Dyess Park will be available upon commission approval;
otherwise SPLOST funding for Dyess Park will not be available until the third quarter of 2012. To
expedite the purchase of the property, funds from the Capital Projects fund balance (FUND 272) will be
transferred to the SPLOST Project account; when SPLOST funding is received (est. September 2012) the
funds will be transferred back to Capital Projects Fund Balance.
RECOMMEDATIO: Accept the Housing and Community Department (HCD) recommendations
for use of the reallocation of funds and grant HCD authorization to proceed with the publication of a
Public Notice soliciting citizen comments on the proposed reallocations 2009,2010 and 2011 Action Plan.
On January 3, 2012, any comments received will be presented to Commission for consideration.
CDBG FUDS - $ 503,000.00
Small Business Development - $503,000.00
SPLOTS FUDS - $503,000.00
Funds are Available in the Following Accounts: CDBG Funding: Capital Projects fund
balance. The Capital Projects fund balance will be reimbursed when SPLOST VI funds become
available.
FROM
Amount
(-)
TO
Amount
(+)
Small Business Development –FY2009 $157,308.37 Dyess Park Project $157,308.37
Small Business Development –FY2010 $265,663.49 Dyess Park Project $265,663.49
Small Business Development –FY2011 Dyess Park Project $80,028.14
TOTAL $503,000.00 TOTAL $503,000.00
FROM
Amount
(-)
TO
Amount
(+)
Dyess Park Project –FY2012 $503,000.00 Historic and Cultural Projects $503,000.00
TOTAL $503,000.00 TOTAL $503,000.00
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
1/3/2012 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held December 20, 2011.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Commission Meeting Agenda
1/3/2012 5:00 PM
Augusta Commission Code of Conduct
Department:
Caption:Motion to reapprove the Augusta Commission Code of Conduct.
(Requested by Mayor Copenhaver)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
1/3/2012 5:00 PM
University Hospital Appointmens
Department:
Caption:Consider the following recommendations of the Richmond
County Hospital Authority for appointment to four-year terms:
(a) For the member of the Catholic faith position, Eugene F.
McManus, William P. Fair, and Richard Cundey; (b) For the
member of the Medical Staff position James C. Sherman,
M.D., Vendie H.Hooks, III, M.D., M. Nesbit Dasher, M.D.; (c)
For Member-at-Large John P. Rhodes, Sanford Loyd, Randolph
R. Smith.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Commission Meeting Agenda
1/3/2012 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8