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2011-12-20-Meeting Agenda
Commission Meeting Agenda Commission Chamber 12/20/2011 5:00 PM INVOCATION: Rev. Mark Pierson, Pastor Bethel AME Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Employee of the Month A. November Employee of the Month Mr. Lance Peebles, Road Security Supervisor RCCI. Attachments Five (5) minute time limit per delegation DELEGATIONS B. Commissioner Alvin Mason, Chairman Ad-Hoc Redistricting Committee. RE: Ad-Hoc Committee's uunanimous approval/recommendation of the Redistricting Plan 3R. Attachments CONSENT AGENDA (Items 1-27) PLANNING 1. FINAL PLAT – The Lakes at Raes Creek Phase 2-D – S-696-II-D - A request for concurrence with the Augusta Planning Commission to approve a petition by Southern Partners, on behalf of Terranova Group, requesting final plat approval for The Lakes at Raes Creek Phase 2-D. This residential townhome development is located on Brookstone Way, off Amli Way and contains 8 lots. Attachments 2. Z-11-53 – A request for concurrence with the Augusta Planning Attachments Commission to approve a petition by Nicole Cooper requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .17 acres and is known as 2059 Clark Street. (Tax Map 027-3-044-00-0) DISTRICT 1 3. Z-11-54 – A request for concurrence with the Augusta Planning Commission to approve with the condition 1) the use of the property be limited to the light manufacturing associated with a roofing and light metal fabricator company or those uses allowed in a B-2 (General Business) zone; a petition by Brian Patty requesting a change of zoning from Zone A (Agriculture) to Zone LI (Light Industry) affecting property containing 1.30 acres and is known as 3703 Peach Orchard Road. (Tax Map 168-0-014-00-0) DISTRICT 6 Attachments 4. Z-11-55 – A request for concurrence with the Augusta Planning Commission to approve a petition by David and Caletha Taylor requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-3B (Multiple-family Residential) affecting property containing 1.03 acres and is known as 2882 and 2884 Lumpkin Road (Tax Map 083-2-007-00-0 & 083-2-006-00-0) DISTRICT 5 Attachments PUBLIC SERVICES 5. Motion to approve New Ownership Application: A. N. 11 - 57: request by Jonathan Nicholson for a retail package Liquor, Beer & Wine license to be used in connection with Nicholson Investment Group, Inc. DBA Bel Air Package Store located at 3973 Wrightsboro Rd. District 3. Super District 10. (Approved by Public Services Committee December 12, 2011) Attachments 6. Motion to approve New Ownership Application: A. N. 11 - 58: request by Rodney Cook for an on premise consumption Liquor, Beer & Wine license to be used in connection with Thu's Rub It In Lounge located at 2706 Gordon Hwy. There will be Dance. Distct 3. Super District 10. (Approved by Public Services Committee December 12, 2011) Attachments 7. Motion to approve New Ownership Application: A. N. 11 - 59: request by Gwynne Chase for an on premise consumption Beer & Wine license Attachments to be used in connection with The Patch of Augusta, LLC DBA The Patch located at 2023 Highland Ave. There will be Sunday Sales. District 5. Super District 9.(Approved by Public Services Committee December 12, 2011) 8. Motion to approve New Application: A. N. 11 - 54: request by William E. Williamson for an on premise consumption Beer & Wine license to be used in connection with 8th Street Tobacco located at 230 Eighth St. District 1. Super District 9. (Approved by Public Services Committee December 12, 2011) Attachments 9. Motion to approve the request of the Augusta Aviation Commission for approval of Change Modification #4 to the Choate Construction Company Contract. (Approved by Public Services Committee December 12, 2011) Attachments 10. Motion to approve a request by Meisam Shodja for a Dance Hall license to be used in connection with Crazy Turks Pizza Bar & Grill located at 2910 Washington Rd. There will be Dance. District 7. Super District 10.(Approved by Public Services Committee December 12, 2011) Attachments 11. Motion to accept donation of property located at 1816 Carmichael Road from Bobbye V. Gaines and John Gaines to Augusta, GA. (Approved by Public Services Committee December 12, 2011) Attachments 12. Motion to approve Reeves Construction Change Modification #2 in the amount of $33,660.00 at Augusta Regional Airport. (Approved by Public Services Committee December 12, 2011) Attachments 13. Motion to approve Reeves Construction Contract Modification #3 in the amount of $159,512.40 at Augusta Regional Airport. (Approved by Public Services Committee December 12, 2011) Attachments 14. Motion to approve the request of Augusta Aviation to approve the final SD Clifton contract modification in the amount of $19,710.00 which will Attachments close out the project. (Approved by Public Services Committee December 12, 2011) PUBLIC SAFETY 15. Motion to approve a 2011 budget amendment for the FY 2011 Edward J. Byrne Justice Assistance Grant (JAG) Program to reflect increased revenue in the amount of $107,779 which will be utilized to continue the funding of the Mobile Data Terminal (MDT) program. (Approved by Public Safety and Finance Committees December 12, 2011) Attachments 16. Motion to approve the renewal of the State FY 2012 Drug Court Grant Program for the Augusta Judicial Circuit/Superior Court.(Approved by Public Safety Committee December 12, 2011) Attachments 17. Motion to approve the acceptance of Award Packet for the 2011 Victims of Crime Act Grant.(Approved by Public Safety Committee December 12, 2011) Attachments FINANCE 18. Motion to approve the request from Fleet Management to use Wright Express Financial Services as the managed fuel program provider for Augusta-Richmond County vehicles. (Approved by Finance Committee December 12, 2011) Attachments 19. Motion to approve evaluation committee's recommendation to select MAXIMUS to perform the 2010 Indirect Cost Allocation Study with the option for four additonal years. (Approved by Finance Committee December 12, 2011) Attachments 20. Motion to deny a request from Elizabeth T. Snellings for a refund of property taxes in the amount of $5,983.14 for the years 2010 and 2011 for the property located at 3006 Lake Forest Drive. (Approved by Finance Committee December 12, 2011) Attachments 21. Motion to approve request for refund for prior years 2009 in the amount Attachments of $180.16 and 2010 in the amount of $178.05 for property located at 121 McElmurray Drive. Map/Parcel# 061-2-173-00-0; Owner: Eula Bush Reese. (Approved by Finance Committee December 12, 2011) 22. Motion to approve request for refund for 2010 in the amount of $2,117.21 for COEL Development Co. Inc., property located at 4519 Frank Warren Drive. (Approved by Finance Committee December 12, 2011) Attachments ENGINEERING SERVICES 23. Motion to approve Capital Project Budget Change Number Four and Supplemental Agreement Number Six to Rochester and Associates in the amount of $51,535.00 on the Belair Road Improvements project CPB# 323-041110-201823332. Funding is available in the project contingency account to be transferred to the project engineering account as requested by AED. (Approved by Engineering Services Committee December 12, 2011) Attachments 24. Motion to approve cost sharing agreement in an amount not to exceed $8, 417.26 with Sana Ullah and Khaolah Ullah for Alexander Drive sewer system. (Approved by Engineering Services Committee December 12, 2011) Attachments 25. Motion to accept property for easement from Carlton Amerson. (Approved by Engineering Services Committee December 12, 2011) Attachments 26. Motion to approve Indemnity and Encroachment Agreement with Linda Stout. (Approved by Engineering Services Committee December 12, 2011) Attachments PETITIONS AND COMMUNICATIONS 27. Motion to approve the minutes of the regular meeting of the Commission held December 6, 2011 and Special Called Meeting held on December 12, 2011. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/20/2011 AUGUSTA COMMISSION REGULAR AGENDA 12/20/2011 (Items 28-39) PUBLIC SERVICES 28. Discussion: consider probation, suspension or revocation of the Alcohol License and Business License for Ms. Chartara Newman, d/b/a: Club 51 / 50, 2864 Deans Bridge Road, for failure to comply with the Augusta-Richmond County Alcohol Ordinance, and Occupation Tax Ordinance. (No recommendation from Public Services Committee December 12, 2011) Attachments ADMINISTRATIVE SERVICES 29. Motion to approve the 2012 Annual Bid items as follows: (A) Environmental Services, (B) Recreation, Parks and Facilities - Newman Tennis Center, (C) Marshal's Department and (D) RCCI (No recommedation from Administrative Services Committee December 12, 2011) Attachments 30. Motion to approve assessing a 5% surcharge to all tobacco users currently covered in the group health insurance plan that choose not to either terminate their tobacco usage or participate in a tobacco cessation program offered by Augusta, GA, effective March 1, 2012. (No recommendation from Administrative Services Committee December 12, 2011) Attachments 31. Motion to approve tasking the Administrator with utilizing the procurement process to solicit the services of an outside forensic auditing firm to perform an audit of the city's finances and contractual obligations. The audit must include but not be limited to the following: (a) TEE Center Parking Garage/Land Acquisition/Associated Leases/Financing, (b) Utility Department Water Rates for Golf Attachments Courses/Other Special Agreements, (c) Environmental Services Division, (d) Augusta Transit Department Privatization, (e) Augusta Municipal Golf Course Privatization, (f) Retroactive Pay Increases, (g) SPLOST Fund Projects, and (h) Land Bank. (No recommendation from Administrative Services Committee December 12, 2011) 32. Motion to approve application for a National Endowment for the Humanities (NEH) Planning Grant, which ranges from $40,000 -- $75,000, to assist in the planning of a Heritage Trail for Laney Walker/Bethlehem (and contiguous neighborhoods in Augusta’s urban core). Attachments FINANCE 33. Update from the Administrator on the 2012 budget. Attachments 34. Consider a request from the Garden City Rescue Mission regarding the abatement of their property taxes for 2011 for the following properties: 828 Fenwick Street in the amount of $5,427.79, 834 Fenwick Street in the amount of $82.04, 836 Fenwick Street in the amount of $75.73 and 838 Fenwick Street in the amount of $302.96. (No recommendation from Finance Committee December 12, 2011) Attachments ADMINISTRATOR 35. Motion to authorize the Mayor to execute a consent to an assignment to Georgia Bank and Trust Company of SPLOST VI Funds originally to be paid to Paine College in connection with the construction of the Health Education Athletic Learning Complex, in form as approved by the General Counsel. Attachments 36. Motion to approve the recommendation of the Pension and Audit Committee regarding the calculation of pension benefits. Attachments ATTORNEY 37. Motion to approve the renewal of the agreement between Augusta, Ga, Clean Augusta Downtown Initiative, Inc, (CADI) and Georgia Bank & Trust Company of Augusta. Attachments Upcoming Meetings www.augustaga.gov 38. Motion to approve an Ordinance to amend the Augusta, Georgia Code, Article One, Chapter Ten, relating to the procurement of goods and services, so as to clarify the authority of Administrator to approve annual bids and other products and services not exceeding $25,000; to repeal all Ordinances and parts of Ordinances in conflict herewith; to provide an effective date and for other purposes as indicated . Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 39. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 12/20/2011 5:00 PM Invocation Department: Caption:Rev. Mark Pierson, Pastor Bethel AME Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Commission Meeting Agenda 12/20/2011 5:00 PM Employee of the Month Department: Caption:November Employee of the Month Mr. Lance Peebles, Road Security Supervisor RCCI. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 2 Attachment number 1 \nPage 1 of 1 Item # 2 Commission Meeting Agenda 12/20/2011 5:00 PM Alvin Mason Department: Caption:Commissioner Alvin Mason, Chairman Ad-Hoc Redistricting Committee. RE: Ad-Hoc Committee's uunanimous approval/recommendation of the Redistricting Plan 3R. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 7 Item # 3 Attachment number 1 \nPage 2 of 7 Item # 3 Attachment number 1 \nPage 3 of 7 Item # 3 Attachment number 1 \nPage 4 of 7 Item # 3 Attachment number 1 \nPage 5 of 7 Item # 3 Attachment number 1 \nPage 6 of 7 Item # 3 Attachment number 1 \nPage 7 of 7 Item # 3 Commission Meeting Agenda 12/20/2011 5:00 PM Final Plat Department:Planning Commission Caption: FINAL PLAT – The Lakes at Raes Creek Phase 2-D – S-696-II- D - A request for concurrence with the Augusta Planning Commission to approve a petition by Southern Partners, on behalf of Terranova Group, requesting final plat approval for The Lakes at Raes Creek Phase 2-D. This residential townhome development is located on Brookstone Way, off Amli Way and contains 8 lots. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Commission Meeting Agenda 12/20/2011 5:00 PM Z-11-53 Department:Planning Commission Caption: Z-11-53 – A request for concurrence with the Augusta Planning Commission to approve a petition by Nicole Cooper requesting a Special Exception to establish a Family Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .17 acres and is known as 2059 Clark Street. (Tax Map 027-3-044-00-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Commission Meeting Agenda 12/20/2011 5:00 PM Z-11-54 Department:Planning Commission Caption: Z-11-54 – A request for concurrence with the Augusta Planning Commission to approve with the condition 1) the use of the property be limited to the light manufacturing associated with a roofing and light metal fabricator company or those uses allowed in a B-2 (General Business) zone; a petition by Brian Patty requesting a change of zoning from Zone A (Agriculture) to Zone LI (Light Industry) affecting property containing 1.30 acres and is known as 3703 Peach Orchard Road. (Tax Map 168-0-014-00-0) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 6 Commission Meeting Agenda 12/20/2011 5:00 PM Z-11-55 Department:Planning Commission Caption: Z-11-55 – A request for concurrence with the Augusta Planning Commission to approve a petition by David and Caletha Taylor requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-3B (Multiple-family Residential) affecting property containing 1.03 acres and is known as 2882 and 2884 Lumpkin Road (Tax Map 083-2-007-00-0 & 083-2-006-00-0) DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 Commission Meeting Agenda 12/20/2011 5:00 PM Alcohol Application Department:Planning & Developement Caption:Motion to approve New Ownership Application: A. N. 11 - 57: request by Jonathan Nicholson for a retail package Liquor, Beer & Wine license to be used in connection with Nicholson Investment Group, Inc. DBA Bel Air Package Store located at 3973 Wrightsboro Rd. District 3. Super District 10. (Approved by Public Services Committee December 12, 2011) Background:This is a new ownership application. Formerly in the name of Mansour Mohamed. Analysis:The applicant meets the requirements of the City of Augusta Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4658.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 \nPage 1 of 2 Item # 8 Attachment number 1 \nPage 2 of 2 Item # 8 Commission Meeting Agenda 12/20/2011 5:00 PM Alcohol Application Department:Planning & Developement Caption:Motion to approve New Ownership Application: A. N. 11 - 58: request by Rodney Cook for an on premise consumption Liquor, Beer & Wine license to be used in connection with Thu's Rub It In Lounge located at 2706 Gordon Hwy. There will be Dance. Distct 3. Super District 10. (Approved by Public Services Committee December 12, 2011) Background:This is a new ownership application. Formerly in the name of Thu Starkey. Analysis:The applicant meets the requirements of the City of Augusta Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4566.00. Alternatives: Recommendation:Planning & Developement recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 9 Attachment number 1 \nPage 1 of 2 Item # 9 Attachment number 1 \nPage 2 of 2 Item # 9 Commission Meeting Agenda 12/20/2011 5:00 PM Alcohol Application Department:Planning & Developement Caption:Motion to approve New Ownership Application: A. N. 11 - 59: request by Gwynne Chase for an on premise consumption Beer & Wine license to be used in connection with The Patch of Augusta, LLC DBA The Patch located at 2023 Highland Ave. There will be Sunday Sales. District 5. Super District 9.(Approved by Public Services Committee December 12, 2011) Background:This is a new ownership application. Formerly in the name of Augusta Richmond County. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1331.00. Alternatives: Recommendation:Planning & Developement recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 \nPage 1 of 2 Item # 10 Attachment number 1 \nPage 2 of 2 Item # 10 Commission Meeting Agenda 12/20/2011 5:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Application: A. N. 11 - 54: request by William E. Williamson for an on premise consumption Beer & Wine license to be used in connection with 8th Street Tobacco located at 230 Eighth St. District 1. Super District 9. (Approved by Public Services Committee December 12, 2011) Background:This is a new application for on premise consumption. The location already has a retail package Beer license. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1331.00. Alternatives: Recommendation:License & Inspections recommends approaval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 11 Attachment number 1 \nPage 1 of 2 Item # 11 Attachment number 1 \nPage 2 of 2 Item # 11 Commission Meeting Agenda 12/20/2011 5:00 PM Choate Construction Change Modification #4 Department:Augusta Regional Airport Caption:Motion to approve the request of the Augusta Aviation Commission for approval of Change Modification #4 to the Choate Construction Company Contract. (Approved by Public Services Committee December 12, 2011) Background:The Augusta Aviation Commission awarded a contract to Choate Construction Company on June 30, 2011 for the construction of the new Fixed Base Operation (FBO) building at the Augusta Regional Airport. This modification to the contract consists of the following: Temporary Fencing Delete Counters in Temporary FBO Trailer Permits Owner Possession Salvage Utility backfill Temporary Parking Lot Lights $11.423.53 Analysis:These changes add an additional $11,423.53 to the original contract. The original project budget included $100,000.00 in owner contingency for a total project budget of $5,145,467.00. This change order requires no new funding but will require a change to the Choate Purchase Order. Financial Impact:An additonal 11,423.53 will be added to the contract, making the new contract total $5,111,701.55. Alternatives:Deny request. Recommendation:Approve Choate Construction Company's Change Modification #4 at a total of $11,423.53. Funds are Available in the Following Accounts: 551081206/54-13130 REVIEWED AND APPROVED BY:Cover Memo Item # 12 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 12 Contract Modification #4 Airport: Augusta Regional Airport Date Initiated: 20 Oct 2011 Owner: City of Augusta Project: New FBO Terminal Contractor: Choate Construction Company Project Number: 0733-17 The contractor is requested to perform the following work described upon receipt of an approved copy of this document or as directed by the engineer. Item # Choate Contract Mod #Description Unit Quantity Line Item Price 1 5 Added Temporary Fence and Gate LS 1 $1,215.93 2 7 Delete Counter in the Temporary FBO LS 1 ($850.00) 3 8 Permit Cost for Temporary FBO LS 1 $594.71 4 9 Owner Possession of Salvage Items LS 1 $3,750.20 5 10 Utility Backfill Revision LS 1 $5,615.19 6 12 Temporary Parking Lot Lighting LS 1 $1,097.50 $11,423.53 Total Contract Amount Original Contract Total $5,045,467.00 Previous Contract Modification Total $54,811.02 This Contract Modification Total (CM #4)$11,423.53 Revised Contract Total $5,111,701.55 Total Contract Time Original Contract Time 250 calendar days Changes to Contract Time from Previous Contract Modifications 0 calendar days Changes to Contract Time from This Contract Modification 0 calendar days Revised Contract Time Total 250 calendar days This document shall become an amendment to the contract and all provisions of the contract will apply. Attachment number 1 \nPage 1 of 3 Item # 12 Justification for Change Brief description of the proposed contract changes and locations: 1.This request is associated with installing a 6’ wide gate in front of existing FBO in order to allow patrons access to the apron area from the existing FBO, and installing 32’ of security fencing to fill in the gaps between the two (2) temporaryFBO trailers and Hangar #1. The intent was to install the temporary securityfencing around the existing FBO once the temporary FBO trailers were installed. Due to the delay in getting the trailers onsite and obtaining the necessary permits for occupancy, the contractor started construction prior to opening of the temporary trailers. The security fencing that had been installed around the existing FBO did not have an access point for patron access to the apron areafrom the facility. Therefore, an access gate was required. As a result of the change in location of the temporary FBO trailers, it became necessary to install security fencing between the FBO trailer and Hangar #1 to ensure the apron was inaccessible by patrons using the temporary facility.RefertoChoate Change Order Proposal #5. 2.The original plan was for the trailer manufacturer to construct a counter in the temporary facility for FBO service staff. It was determined the airport had pre- built counters that were in storage that could be used in lieu of the manufacturerconstructed counter. Therefore, the counter was deleted from the cost of thetrailers. Refer to Choate Change Order Proposal #7. 3.Originally, the temporary trailers were to be installed prior to the execution of the contract with Choate Construction and be the responsibility of the airport to installand maintain. It was determined while Choate’s contract was in the executionprocessit would be beneficial for Choate Construction to be responsible for the acquisition, installation and maintenance of the trailers. Therefore, the building permits would also be the responsibility of Choate Construction.Refer to Choate Change Order Proposal #8. 4.While the two (2) buildings were being demolished, it was determined the Airport wished to retain possession of the HVAC systems and a water cooler/fountain. The demolition contractor had claimed salvage rights to these items and was part of his bid price. This item is the cost associated with owner keeping these pieces of equipment. Refer to Choate Change Order Proposal #9. 5.During the value engineering process prior to contract execution, the contractor proposed a change in the type of backfill used over the new utilities (i.e. sanitary, storm, water pipe etc.) located under pavement per the contract plans. The contactor proposed using a sand/clay material as backfill in lieu of a stoneaggregate.This change was approved for the new utilities outside the AOA.A Attachment number 1 \nPage 2 of 3 Item # 12 credit of $20,305 was given as a result. However, the contractor indicated their credit was to use the revised backfill for the new utilities inside the AOA, not outside. Therefore, this change is a net result in using the sand/clay materialoutside the AOA versus inside the AOA. Refer to Choate Change OrderProposal #10. 6.The original construction of the parking lot was to be phased into 2 phases, which allowed use of a portion of the parking lot while the other was underconstruction. However, as a result to time concerns, it was agreed to allow thecontractor to construct all parking lot pavements in a single phase. Due to the delay in occupying the temporary FBO trailers, the existing FBO remained in service. Therefore a portion of the existing parking lot would be required to remain open for access to the existing FBO.During construction within the parking lot the parking lot lighting was disconnected. As a safety requirement,the contractor was requested to supply two (2) light plants in order for those using the parking lot during night hours. This reflects the use of the light plants from August 9 to August 23. Refer to Change Order Proposal #12. C&PE Project #: 0733-18 Contract Modification #4 Recommended by:___________________________________Campbell & Paris Engineers Oct 20, 2011Date Accepted by:___________________________________Choate Construction Company ____________Date Approved by: ___________________________________Augusta Regional Airport ____________Date Approved by: _________________________________________City of Augusta _____________Date Submit 4 original copies to the City of Augusta. Attachment number 1 \nPage 3 of 3 Item # 12 Commission Meeting Agenda 12/20/2011 5:00 PM Dance Application Department:Planning & Developement Caption:Motion to approve a request by Meisam Shodja for a Dance Hall license to be used in connection with Crazy Turks Pizza Bar & Grill located at 2910 Washington Rd. There will be Dance. District 7. Super District 10.(Approved by Public Services Committee December 12, 2011) Background:This is a new Dance application. Analysis:The applicant meets the requirements of the City of Augusta Dance Hall Ordinance. Financial Impact:The applicant will pay a fee of $121.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 \nPage 1 of 2 Item # 13 Attachment number 1 \nPage 2 of 2 Item # 13 Commission Meeting Agenda 12/20/2011 5:00 PM Donation of Property to Augusta, GA Department:Recreation & Parks Department Caption:Motion to accept donation of property located at 1816 Carmichael Road from Bobbye V. Gaines and John Gaines to Augusta, GA. (Approved by Public Services Committee December 12, 2011) Background:See attached. Analysis:N/A Financial Impact:N/A Alternatives:Deny motion to accept property Recommendation:Approve motion to accept property Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 14 Attachment number 1 \nPage 1 of 6 Item # 14 Attachment number 1 \nPage 2 of 6 Item # 14 Attachment number 1 \nPage 3 of 6 Item # 14 Attachment number 1 \nPage 4 of 6 Item # 14 Attachment number 1 \nPage 5 of 6 Item # 14 Attachment number 1 \nPage 6 of 6 Item # 14 Commission Meeting Agenda 12/20/2011 5:00 PM Reeves Construction Contract Modification #2 Department:Augusta Regional Airport Caption:Motion to approve Reeves Construction Change Modification #2 in the amount of $33,660.00 at Augusta Regional Airport. (Approved by Public Services Committee December 12, 2011) Background:Because of the construction of the new FBO terminal, over two hundred parking spots will become inaccessible. Originally, the Front Door Parking Project would have additional parking spots to handle the shortfall. Because of the delayed start of the project, temporary parking must be provided for employees and overflow passengers. The Augusta Regional Airport expects to recoup at least fifty percent of the cost by recycling the materials. Analysis:This addition of the temporary parking will also increase the schedule by two weeks. Financial Impact:Reeves Construction Company’s proposal to perform the additional scope of work is for the amount of $33,660.00, totaling the contract amount to $4,305,120.35. This action will increase the schedule by two weeks. Alternatives:Deny request. Recommendation:Recommend the Augusta-Richmond County Commission approve Contract Modification #2 between Augusta Regional Airport and Reeves Construction Company at a cost of $33,660.00. Funds are Available in the Following Accounts: 551081201/5412110 REVIEWED AND APPROVED BY: Cover Memo Item # 15 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 15 Attachment number 1 \nPage 1 of 2 Item # 15 Attachment number 1 \nPage 2 of 2 Item # 15 Commission Meeting Agenda 12/20/2011 5:00 PM Reeves Construction Contract Modification #3 Department:Augusta Regional Airport Caption:Motion to approve Reeves Construction Contract Modification #3 in the amount of $159,512.40 at Augusta Regional Airport. (Approved by Public Services Committee December 12, 2011) Background:The original scope of work provides for additional parking spots for the terminal area. The contract modification adds to the original contract scope of work the following tasks: • Comcast Cable Duct Bank Construction; • Georgia Power Line Relocation; • Dual Retention Pond Construction; • Wheel Stops for Temporary Parking; • Lighting for Temporary Parking; and • Toll Booth Additions Analysis:The list of additional tasks is mandatory in order to provide the parking service necessary for the airport customers. Financial Impact:Reeves Construction Company’s proposal to perform the additional scope of work is for the amount of $159,512.40, totaling the contract amount to $4,464,632.75. This action will increase the schedule by five calendar days. Alternatives:Deny request. Recommendation:Recommend the Augusta-Richmond County Commission approve Contract Modification #3 between Augusta Regional Airport and Reeves Construction Company at a cost of $159,512.40. Funds are Available in the Following Accounts: 551081201/5412110 REVIEWED AND APPROVED BY: Cover Memo Item # 16 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 16 Attachment number 1 \nPage 1 of 2 Item # 16 Attachment number 1 \nPage 2 of 2 Item # 16 Commission Meeting Agenda 12/20/2011 5:00 PM SD Cliftion Construction Close Out Department:Augusta Regional Airport Caption:Motion to approve the request of Augusta Aviation to approve the final SD Clifton contract modification in the amount of $19,710.00 which will close out the project. (Approved by Public Services Committee December 12, 2011) Background:The Airport wished to provide adequate retail, food and beverage services in the terminal. The area identified for concessions needed to be finished to suit the selected vendor. The Augusta Aviation Commission through the County Procurement Department issued a solicitation and Clifton Construction Company was the selected. Analysis:The Augusta Aviation Commission through the County Procurement Department issued a solicitation and Clifton Construction Company was the selected. Financial Impact:Clifton Construction Company installed changes that amounted to $19,710.00, totaling the contract amount to $312,446.00. Alternatives:Deny request. Recommendation:Recommend the Augusta-Richmond County Commission approve Contract Modification #4 between Augusta Regional Airport and Clifton Construction Company at a cost of $19,710.00. Funds are Available in the Following Accounts: 551081201/5412110 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 17 Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 17 CP&E 0733 October 6, 2011 Concession Area Improvements CONTRACT MODIFICATION NO.2 AUGUSTA REGIONAL AIRPORTConcession Area Improvements DESCRIPTION Scope of Work - This Change Order is a result of field changes required to ensure theConcession Area Improvements are fully operational. The following changes to the project are being requested: 1.New cooler refrigeration equipment $3,300.00 2.Provide one 110 volt 20 amp GFI receptacle at hood $650.00 3.Furnish labor and materials to replace the 11/2” water valve on the cold water main serving the concession area.$500.00 4.Add fire suppression system including valve and using existing cylinders.$2,960.00 5.Control wiring for cooler $373.00 6.Control wiring for hood fans $1,867.00 7.Add gas piping and gas regulator for the new supply fan for the kitchen exhaust hood.$1,244.00 8.Reconfigure the ansul system heads based on actual equipment layout.$230.00 9.Disconnect and reconnect the temporary power for the temporaryconcession stand.$403.00 10.Fire Marshall required that a Type K fire extinguisher be located in the kitchen.$230.00 11.Added a receptacle for the heat tape required on the condensate drain lines in the cooler and freezer.$547.00 12.Change wall framing detail over the cooer and freezer.($300.00) 13.Add switching for lights in the dining area and bar area.$833.00 14.Adding stainless steel skirt at top of hood $2,296.00 15.Add eight (8 each) receptacles in the room across from the concessionarea.$3,299.00 Attachment number 1 \nPage 1 of 28 Item # 17 CP&E 0733 October 6, 2011 Concession Area Improvements 16.Rewire the lighting in the gift shop to operate on two local switches.$1,278.00 TOTAL ADDS $19,710.00 ORIGINAL CONTRACT AMOUNT $287,016.00 CONTRACT MODIFICATION #1 $5,720.00 CONTRACT MODIFICATION #2 $19,710.00 REVISED CONTRACT AMOUNT $312,446.00 Attachment number 1 \nPage 2 of 28 Item # 17 cP&E 0733 Concession A.ea hprcvemonts Acbber 6. 201 1 SIGNATURE PAGE RECOM"ENDEO: Ja9{ lvayneld. PE Vrre President CAMPBELL AND PARIS ENGINEERS Octobe.6. 2011 DATE DATE APPROVED: SPONSOR: AUGUSTA, GEORGIA David S. Copenhaver, Mayor CITY OF AUGUSTA Attesl: Lena Bonner, Clerk of Commission CITY OF AUG{ISTA Jay Fo ester, Chairman AUGUSTA AVIATION COMMISSION Gary LeTellier, AAE, Execltrve Directof AUGUSTA REGIONAL AIRPORT AT BUSH FIELD Aitest: Julie Orwen, Administrative Manager AIJGUSTA REGIONAL AIRPORT AT BUSH OATE DATE DATE DATE RUCTION COI,lPANY FIELD DATE Attachment number 1 \nPage 3 of 28 Item # 17 P.O. Box 949 –Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net Augusta 31, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, Following is our cost to provide new refrigeration equipment for the existing cooler box that will be reduced in size to fit the available space. Southern Mechanical’s Proposed cost for the new outdoor and indoor units for the cooler (see attached proposal)$2,975.00S.D. Clifton’s Mark Up $ 325.00 TOTAL ADD $3,300.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 4 of 28 Item # 17 S8/26/281,8 L3: l,B 7468238qO6 SOUTHERN MECHANICAL Post Office 8ox2987, Augusia, Georgia 30914 (706) 823-0004 Fax (706) 823-0006 JobNumber: &oto'4tg .Iob Name nnd Location: PAGE O], / 81, s, ourHERN LJ MECHANICAL, INC B- Lln- t0 3 n. Luwil (p*sr. Change Order Number 4ru6 - Drte: To; luawrn '? - &at4#ssro4/ fluausr" , 6n4 Wc hcrcby agree to the changa(s) or additional work spccified below: - Co*r 7 fBovto € //ea Efl ulptytiwT Fprz (aot aBTturu,l ts:Too& r)tft' rl,roat*# TLAAoI c L A AS 78 6 fuahWTw- tyLdoc* TP2-P Zcq rvtAs I B R Q NOTE: Thit Change Ordet becomes pan of and tn conJommncs *tth the t*tstlng con*act. SlPnd Ctwrye Odct mast he reatved prior b vorl proceedhg, Date of Asee 'il?- l0 Authodzed Signonre: We Agrcc hurby to make the change(s) specificd above at tbis price - REVISED CONTRACT TOTAL: Pa1'rnent will be rnade as follows:PER CONTRACT Annan.i. ori4 rv v vr/ u s u rhe absve pnces and spectfleatlons of thls change order are satlsfactory and are hereby accepted. All work to beperformed under the safie terms and conditions as specifled in the orlglnal contract unless otherwlse sflpulated. Authorizcd Signdhrc:Date of Acceptance: Attachment number 1 \nPage 5 of 28 Item # 17 Attachment number 1 \nPage 6 of 28 Item # 17 Attachment number 1 \nPage 7 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net September 20, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, Following are change order proposals for the above referenced project: 1.Furnish labor and materials to replace the 11/2” water valve on the cold water main serving the concession area. Since this area could not be isolated, water for the entire airport had to be turned off, which meant that the work had to be done after midnight.Coleman Construction’s cost (see attached)$454.50 S.D. Clifton’s Mark Up $ 45.50 TOTAL ADD $500.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 8 of 28 Item # 17 At t a c h m e n t n u m b e r 1 \ n P a g e 9 o f 2 8 It e m # 1 7 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net October 5, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, In our phone conversation last week you asked me to obtain a proposal for furnishing a valve that would shut off the gas to the equipment under the hood in the event of a fire. I asked Southern Mechanical to provide a price for this valve. Southern Mechanical is installing the existing hood. The fire extinguishing system (ansul system) in the existing hood has been removed, we did find the two cylinders which are dated 2002. Southern Mechanical has provided a proposal for the valve and a new fire protection system for the hood, since the old one has been removed. 1.Furnish and install a new fire protection system in the kitchen hood including the gas shut off valve. Southern Mechanical’s cost (see attached)$2,650.00S.D. Clifton’s Mark Up $ 310.00 TOTAL ADD $2,960.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 10 of 28 Item # 17 Attachment number 1 \nPage 11 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net November 8, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposals Dear Jack, Last week, we discovered that the following electrical items were not shown on the contract documents, but do need to be addressed in order to complete the project. 1) The drawings do not indicate the control wiring for the walk in cooler equipment Mundy & Salley’s cost (see attached quote)$339.12S.D. Clifton’s Mark Up $33.88 TOTAL ADD $373.00 2)The exhaust fan and supply fan for the existing hood have to be interlocked and controlled by a remote cabinet that came with the fans, since the make up air fan has a gas heater included. The existing hood has only two simple toggle switches, so the conduit and wiring for the remote cabinet is in addition to the contract documents. Mundy & Salley Electrical’s cost to provide and install conduit and wiring from the make up air fan and the exhaust fan to the new remote control cabinet.(see attached proposal)$1,698.00 S.D. Clifton’s Mark Up $ 169.00 TOTAL ADD $1,867.00 Please let us know as soon as possible if you want us to proceed with these changes. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 12 of 28 Item # 17 M MUNDY & SALLEY, INC. & ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860-4647 FAX(706)855-2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR:CLIFTON CONSTRUCTION DATE:_11-03-10 . ATTENTION:MAX KNIGHT C.O.#_1009 _______ JOB NAME:_AUGUSTA AIRPORT – CONCESSION RENOVATIONS . WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ***************************************************************** *FURNISH ADDITIONAL LABOR/MATERIALS TO PROVIDE CONTROL WIRE * *AND TERMINATIONS FOR WALK-IN COOLERS SYSTEM. * ** * * * * *PLEASE ADVISE TO PROCEED. * * * * * * MATERIALS>>$ 66.88 * *LABOR>>$228.00 * * 15%>>$ 44.24 * * TOTAL>>$339.12 * * * ADDITIONAL CHARGE FOR ABOVE WORK:$339.12 __________________ PAYMENT T0 BE MADE AS FOLLOWS: ADDED TO CONTRACT DRAW OWNER:AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: . CONTRACTOR:AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED...................... AUTHORIZED SIGNITURE: _____________________________________ Attachment number 1 \nPage 13 of 28 Item # 17 M MUNDY & SALLEY, INC. & ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860-4647 FAX(706)855-2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR:CLIFTON CONSTRUCTION DATE:_11-01-10 . ATTENTION:MAX KNIGHT C.O.#_1008 _______ JOB NAME:_AUGUSTA AIRPORT – CONCESSION RENOVATIONS . WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ***************************************************************** *FURNISH ADDITIONAL LABOR/MATERIALS TO PROVIDE ¾” CONDUIT WITH * *REQUIRED #14 CONDUCTORS AND 2-PAIR SHIELDED CABLES TO THE * *SUPPLY/EXHAUST HOODS FROM REMOTE CONTROL CABINET @ HOOD, THIS * *INCLUDES ALL FINAL CONNECTIONS TO HOOD SYSTEM. * * * *PLEASE ADVISE TO PROCEED. * * * * * * MATERIALS>>$ 717.28 * *LABOR>>$ 760.00 * * 15%>>$ 221.60 * * TOTAL>>$1,698.88 * * * ADDITIONAL CHARGE FOR ABOVE WORK:$1,698.88 __________________ PAYMENT T0 BE MADE AS FOLLOWS: ADDED TO CONTRACT DRAW OWNER:AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: . CONTRACTOR:AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED...................... AUTHORIZED SIGNITURE: _____________________________________ Attachment number 1 \nPage 14 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net November 29, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, It just came to my attention that the supply fan for the hood has a gas heater in it, which will require a gas line be run to the supply fan. The drawings do not show a gas line to the supply fan. I asked Coleman Construction to provide me a price to add the gas line and connection to the supply fan. Following is the cost: Coleman’s cost (see attached quote)$1,131.00S.D. Clifton’s Mark Up $ 113.00 TOTAL ADD $1,244.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 15 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net March 29, 2011 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Orders Dear Jack, Following is an updated summary of the approved changes to date. Reconfigure the ansul system heads based on actual equipment layout. Metro Fire & Safety’s cost $200.00 Clifton’s Mark Up $30.00 TOTAL ADD $230.00 Sincerely, Max Knight Project Manager Attachment number 1 \nPage 16 of 28 Item # 17 At t a c h m e n t n u m b e r 1 \ n P a g e 1 7 o f 2 8 It e m # 1 7 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net December 23, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposals Dear Jack, Following are the change order proposals we talked about yesterday. 1.Add switching for the dining room lighting and lighting behind the bar. These lights will have to be rewired. Mundy & Salley’s cost (see attached)$757.77 S.D. Clifton’s Mark Up $ 75.23 TOTAL ADD $833.00 2.Additional labor and materials to disconnect and reconnect the temporary power for the temporary concession stand. Mundy & Salley’s cost (see attached)$366.85 S.D. Clifton’s Mark Up $36.15 TOTAL ADD $403.00 Please let us know as soon as possible if you want us to proceed with these changes. On another note: we discovered that there is a gas leak in the gas line in the supply fan for the hood. Once we repair, there should not be any gas odor present. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 18 of 28 Item # 17 M MUNDY & SALLEY, INC. & ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860-4647 FAX(706)855-2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR:CLIFTON CONSTRUCTION DATE:_12-22-10 . ATTENTION:MAX KNIGHT C.O.#_1012 _______ JOB NAME:_AUGUSTA AIRPORT – CONCESSION STAND RENOVATIONS . WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ***************************************************************** *ADDITIONAL LABOR/MATERIALS TO DISCONNECT AND RECONNECT * *TEMPORARY POWER AND TEMPORARY CONCESSION STAND.* * * * * *PLEASE ADVISE TO PROCEED * * * * * * * * MATERIALS>>$ 15.00 * * LABOR>>$304.00 * * 15%>>$47.85 * * TOTAL>>$366.85 * * * ADDITIONAL CHARGE FOR ABOVE WORK:$366.85 __________________ PAYMENT T0 BE MADE AS FOLLOWS: ADDED TO CONTRACT DRAW OWNER:AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: . CONTRACTOR:AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED...................... AUTHORIZED SIGNITURE: _____________________________________ Attachment number 1 \nPage 19 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net March 29, 2011 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Orders Dear Jack, Following is an updated summary of the approved changes to date. Fire Marshall required that a Type K fire extinguisher be located in the kitchen. Cost of Fire Ext from Metro Fire & Safety $200.00 Clifton’s Mark Up $30.00 TOTAL ADD $230.00 Sincerely, Max Knight Project Manager Attachment number 1 \nPage 20 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net March 29, 2011 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Orders Dear Jack, Following is an updated summary of the approved changes to date. Added a receptacle for the heat tape required on the condensate drain lines in the cooler and freezer. Mundy & Salley’s cost $315.89 Clifton’s escort cost $160.00 Clifton’s Mark Up $71.11 TOTAL ADD $547.00 Sincerely, Max Knight Project Manager Attachment number 1 \nPage 21 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 –Fax: 706-733-4030- E-mail: sdclifton@knology.net September 10, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, Following is our proposal to change the wall framing detail above the cooler and freezer. We have used this detail numerous times over coolers and freezers in convenience stores and restaurants. I have attached a sketch of the proposed detail. Credit to change this detail will be DEDUCT $300.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 22 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net December 23, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposals Dear Jack, Following are the change order proposals we talked about yesterday. 1.Add switching for the dining room lighting and lighting behind the bar. These lights will have to be rewired. Mundy & Salley’s cost (see attached)$757.77 S.D. Clifton’s Mark Up $ 75.23 TOTAL ADD $833.00 2.Additional labor and materials to disconnect and reconnect the temporary power for the temporary concession stand. Mundy & Salley’s cost (see attached)$366.85 S.D. Clifton’s Mark Up $36.15 TOTAL ADD $403.00 Please let us know as soon as possible if you want us to proceed with these changes. On another note: we discovered that there is a gas leak in the gas line in the supply fan for the hood. Once we repair, there should not be any gas odor present. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 23 of 28 Item # 17 M MUNDY & SALLEY, INC. & ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860-4647 FAX(706)855-2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR:CLIFTON CONSTRUCTION DATE:_12-22-10 . ATTENTION:MAX KNIGHT C.O.#_1011 _______ JOB NAME:_AUGUSTA AIRPORT – CONCESSION STAND RENOVATIONS . WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ***************************************************************** *ADDITIONAL LABOR/MATERIALS TO ADD SWITCHING FOR DINNING ROOM * *LIGHTING AND LIGHTING BEHIND BAR AREA, LIGHTING WILL HAVE TO * *BE REWIRED. * * * *PLEASE ADVISE TO PROCEED * * * * * * * * MATERIALS>>$ 88.93 * * LABOR>>$570.00 * * 15%>>$ 98.84 * * TOTAL>>$757.77 * * * ADDITIONAL CHARGE FOR ABOVE WORK:$757.77 __________________ PAYMENT T0 BE MADE AS FOLLOWS: ADDED TO CONTRACT DRAW OWNER:AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: . CONTRACTOR:AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED...................... AUTHORIZED SIGNITURE: _____________________________________ Attachment number 1 \nPage 24 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net November 1, 2010 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposals Dear Jack, Following are two change order requests for the above referenced project: 1) The existing kitchen hood does not have the stainless steel shroud that will conceal the space between the top of the hood and the ceiling. We have obtained a quote from a local sheet metal company to fabricate and install this shroud.Advance Industrial Group’s cost (waiting on written quote)$2,087.50S.D. Clifton’s Mark Up $ 208.50 TOTAL ADD $2,296.00 Please let us know as soon as possible if you want us to proceed with these changes. Sincerely, Max Knight Project Manager Attachment number 1 \nPage 25 of 28 Item # 17 VANG Industrial Maintenance & Machine, fnc- Novernher I, 2010 Clifton Construction, lnc. 4324Wheclcr Rd. Mattinez, Ca. 30907 ATTN: Bob Wallace RE: Quotation fbr Stainless Steel Hood Skirt Doar Bob: Quote #101686 I am pleased to provide you with the lbllowing quotation for your consideration rcgarding thc stainlcss stccl hood skirt for the Augusta Regicrnal Airport that we lookod rt Iast week. The price for this project will be $2087.50 and will consist of the following: 'Provide labor and material to fabricate the stainless steel hoocl skirt. 'Provide labor and mirierial to install thc fabricatcd hood skirl at the Augrrsta Regional Airport. 'Hood skitt to be con.$tructed of 22 Gauge Type 304 Stainlcss Steel with #3 polishcd finish and measure 16" high x 48" dccp x l4'-0" long and. .Hood skirt to be supported with a center support mounted to the wall. Thank you for this opportunity to wor* with you on this project, Please rsview the abovc quotation and let rtre kuow if you should have any quostions or need any adclitional information. Sincerely, Richard Grove 4183 Mike Padgett Hwy., Augusta, GA 30906 Phone: 706,793.9710 Fax: 706,793.S711 www.indmachine.com ( ,'( # Lf1606r90/: 000tt0/90r Attachment number 1 \nPage 26 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net February 9, 2011 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Electrical Proposals Dear Jack, Following is the cost to provide labor and materials to install eight (8 each) duplex receptacles in the room across from the concession area. Four of the receptacles will be surface mounted using wire mold at the knee wall. The remaining four (4) receptacles will be mounted in the walls with the wiring being fished from above. These eight receptacles will be on two circuits, which will be extended to this area from the basement. Minor drywall patching is included. Also includes security escorting as required. Mundy & Salley’s cost $2,169.00 Drywall and Paint repair & touch up $ 350.00 Security escort $ 350.00S.D. Clifton’s Mark Up $ 430.00 TOTAL ADD $3,299.00 Let me know if you have any questions or conerns. . Sincerely, Max Knight Project Manager Attachment number 1 \nPage 27 of 28 Item # 17 P.O. Box 949 – Evans, GA 30809 – 706-731-0978 – Fax: 706-733-4030- E-mail: sdclifton@knology.net March 29, 2011 Campbell-Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield@campbell-paris.com Re: Augusta Airport Concessions Change Orders Dear Jack, Following is an updated summary of the approved changes to date. Rewire the lighting in the gift shop to operate on two local switches. This was done by Mundy & Salley on time and material, with Clifton Construction providing escorting. Mundy & Salley’s cost $791.91 Clifton’s escort costs $320.00 Clifton’s Mark Up $166.09 TOTAL ADD $1,278.00 Sincerely, Max Knight Project Manager Attachment number 1 \nPage 28 of 28 Item # 17 Commission Meeting Agenda 12/20/2011 5:00 PM Club 51/50 Business License & Alcohol License Department:Planning and Development Caption:Discussion: consider probation, suspension or revocation of the Alcohol License and Business License for Ms. Chartara Newman, d/b/a: Club 51 / 50, 2864 Deans Bridge Road, for failure to comply with the Augusta-Richmond County Alcohol Ordinance, and Occupation Tax Ordinance. (No recommendation from Public Services Committee December 12, 2011) Background:BACKGROUND: The owner of Club 51 / 50 has a business license to operate a lounge, a dance hall license, and an alcohol license to serve liquor, beer and wine... On September 15, 2011, the Richmond County Sheriff’s Office responded to a homicide that occurred at 2864 Deans Bridge Road, Club 51 / 50. In the investigation it was determined that alcohol was being served to a minor. (See the attached letter from the Sheriff’s Office.) Analysis:The Sheriff’s Office is requesting that the Commission take action against the license holder. The Alcohol License and the Business License can be suspended, revoked or placed on probation pursuant to the following Codes: Section 2-1-38 (a) (3): Right to Deny, Suspend, or Revoke A Business Tax Certificate; Section. 6- 2-74 (a): Probation, Suspension & Revocation (Alcohol License); and Section 6-2-19 (f): Furnishing to Minors. Sec. 2-1-38. Right to deny, suspend, or revoke a business tax certificate. (a) A Business Tax Certificate under this Chapter may be denied, suspended, or revoked if one or more of the following exists: (3) The applicant or holder of the certificate intends to violate or has violated any federal or state law, or local ordinance or any ordinance or resolution regulating such business or intends to violate any regulation made pursuant to authority granted for the purpose of regulating such business. Sec. 6-2-74. Probation, Suspension & Revocation (Alcohol License). Any license issued under this Ordinance may be put on probation, suspended and/or revoked by the Augusta-Richmond County Commission after a finding of due cause. Due cause for the probation, suspension or revocation of a license shall include but shall not be limited to, the following: (a) A violation of this Ordinance or any State or federal law governing the manufacture, transport, or sale of alcoholic Cover Memo Item # 18 beverages by the licensee or any person in his employ or in the employ of the establishment for which the license was issued. Sec. 6-2-19 (f). Furnishing to minors—Prohibited. (f) No person who holds a license or is responsible for the day-to-day operation of an establishment holding a license permitting the sale of alcoholic beverages for on-premises consumption shall allow any individual under the age of 21 to be in, frequent or loiter about the licensed premises unless such individual is accompanied by a parent or legal guardian except as provided herein. This prohibition shall apply regardless of whether or not said establishment on said date or time is operating for the purpose of the sale of alcoholic beverages for on-premises consumption, and regardless of what other type of license or business tax certificate said establishment may have. This section shall not prohibit individuals under the age of 21 from being in a qualified eating establishment or entertainment venue as defined in this Ordinance or attending a special event for which a license for a single event is issued pursuant to this Ordinance, and does not apply to such individuals who are employees of the licensee with assigned duties in the licensed premises. Sec. 6-2-20. Same—Penalty for violation. (a) Any licensee hereunder, or any person in the employ of the licensee or any person in the employ of the retail business establishment for which the license was granted, who violates the provisions of section 6-2-19 herein, shall subject the license of the licensee to suspension or revocation, and shall be guilty of an offense and, upon trial and conviction of a misdemeanor, shall be punished by a fine in an amount not to exceed five hundred dollars ($500.00) and/or imprisonment in jail for a period not to exceed sixty (60) days. (b) Whenever an Alcoholic Beverage License(s), under section 6-2-20(a) is suspended, or suspended and made subject to probation by the Augusta-Richmond County Commission for all or a part of said period of suspension, said license shall not be reinstated unless the licensee pays to the County a reinstatement fee of $500.00. Said reinstatement fee shall be due and payable and remitted to Augusta-Richmond County not less than five (5) business days prior to the end of any period of suspension or probated suspension imposed by the Augusta-Richmond County Commission. Only one such fee shall be paid by any one license holder on any one occasion irrespective of the number of licenses to be reinstated. Any fee paid pursuant to this Code section shall be paid into the General Fund. Financial Impact:N/A Alternatives:Do not suspend the licenses. Recommendation:Suspend the Business License and Alcohol License for the remainder of this year (2011), place the Business License and Alcohol License on probation for a period of one (1) year Cover Memo Item # 18 beginning January 1, 2012, and require the licensee to pay a fee of $500 to have the Alcohol License reinstated. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 18 Attachment number 1 \nPage 1 of 3 Item # 18 Attachment number 1 \nPage 2 of 3 Item # 18 Attachment number 1 \nPage 3 of 3 Item # 18 Commission Meeting Agenda 12/20/2011 5:00 PM 2012 - Annual Bid Recommendation of Award Department:Procurement Caption:Motion to approve the 2012 Annual Bid items as follows: (A) Environmental Services, (B) Recreation, Parks and Facilities - Newman Tennis Center, (C) Marshal's Department and (D) RCCI (No recommedation from Administrative Services Committee December 12, 2011) Background: A: Environmental Services 12-027 Rock Hauling Services 12-060 Various Pipe, Couplings, End Sections 12-062 - Pesticides Mosquito Control Chemicals B: Recreation, Parks and Facilities 12-069 Trophies and Plaques C: Marshal's Department 12-042 - Uniforms & Accessories D - RCCI 12-031 Uniforms and Accessories Analysis: Financial Impact: Alternatives:Not to award. Recommendation:Award the items to the recommended vendor made by the user departments in the attached recommendation letters. Funds are Available in the Following Accounts: Cover Memo Item # 19 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 19 Attachment number 1 \nPage 1 of 14 Item # 19 Attachment number 1 \nPage 2 of 14 Item # 19 Attachment number 1 \nPage 3 of 14 Item # 19 Attachment number 1 \nPage 4 of 14 Item # 19 Attachment number 1 \nPage 5 of 14 Item # 19 Attachment number 1 \nPage 6 of 14 Item # 19 Attachment number 1 \nPage 7 of 14 Item # 19 Attachment number 1 \nPage 8 of 14 Item # 19 Attachment number 1 \nPage 9 of 14 Item # 19 Attachment number 1 \nPage 10 of 14 Item # 19 Attachment number 1 \nPage 11 of 14 Item # 19 Attachment number 1 \nPage 12 of 14 Item # 19 Attachment number 1 \nPage 13 of 14 Item # 19 Attachment number 1 \nPage 14 of 14 Item # 19 Attachment number 2 \nPage 1 of 6 Item # 19 Attachment number 2 \nPage 2 of 6 Item # 19 Attachment number 2 \nPage 3 of 6 Item # 19 Attachment number 2 \nPage 4 of 6 Item # 19 Attachment number 2 \nPage 5 of 6 Item # 19 Attachment number 2 \nPage 6 of 6 Item # 19 Attachment number 3 \nPage 1 of 5 Item # 19 Attachment number 3 \nPage 2 of 5 Item # 19 Attachment number 3 \nPage 3 of 5 Item # 19 Attachment number 3 \nPage 4 of 5 Item # 19 Attachment number 3 \nPage 5 of 5 Item # 19 Attachment number 4 \nPage 1 of 7 Item # 19 Attachment number 4 \nPage 2 of 7 Item # 19 Attachment number 4 \nPage 3 of 7 Item # 19 Attachment number 4 \nPage 4 of 7 Item # 19 Attachment number 4 \nPage 5 of 7 Item # 19 Attachment number 4 \nPage 6 of 7 Item # 19 Attachment number 4 \nPage 7 of 7 Item # 19 Commission Meeting Agenda 12/20/2011 5:00 PM Approve 5% Tobacco Surcharge for Augusta, GA’s health insurance participants effective March 1, 2012. Department:Human Resources Caption:Motion to approve assessing a 5% surcharge to all tobacco users currently covered in the group health insurance plan that choose not to either terminate their tobacco usage or participate in a tobacco cessation program offered by Augusta, GA, effective March 1, 2012. (No recommendation from Administrative Services Committee December 12, 2011) Background:Augusta has been contemplating transitioning to a self funded health plan for all employees and retirees. In preparation for the transition, Augusta has been trying to find ways to find to reduce claims by promoting healthy lifestyles for all employees. Analysis:Recent research by the department of labor as well as other top research programs has shown that smokers on average account for an additional $2,354 - $3,400 per year in health care cost. It is estimated based on additional research studies that 10%-20% of public service employees are tobacco users. Potentially the additional health care costs attributed to tobacco users cost Augusta GA’s health plan between $950,000-$1,300,000 per year. Augusta offers free smoking cessation classes to employees and retirees and has smoking cessation products covered under the prescription drug program. Employees have been and will be offered assistance in becoming tobacco free. If an employee or dependent is enrolled in a program and remains compliant with the cessation program, they will not be charged the tobacco premium. We would ask each enrolled employee to sign a tobacco acknowledgement affidavit on behalf of themselves and any dependents enrolled in the health plan. Financial Impact: Alternatives:Do not approve 5% Tobacco Surcharge for Augusta, GA’s health insurance participants effective March 1, 2012. Cover Memo Item # 20 Recommendation:Approve 5% Tobacco Surcharge for Augusta, GA’s health insurance participants effective March 1, 2012. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 20 The Cost of Smoking to the Employer In recent years, many companies have gone smoke-free for various reasons, namely to eliminate secondhand smoke dangers to nonsmoking employees and to reduce health care costs. Many companies are even going as far as not hiring smokers at all. This may seem extreme since a potential employee who smokes may be just as qualified as a nonsmoking potential employee, yet the costs speak for themselves. For example, life and health insurance premiums are much higher for a smoking employee than a non-smoker, and certain other types of insurance tend to be higher when there are smokers on the payroll. Plus, employers incur significant costs for health care and lost productivity for each employee who smokes. Expenses Insurance expenses are only the tip of the iceberg. Williams Mitchell College of Law finds that tobacco-related health care and similar workplace costs are to blame for driving up health care costs. This is the case because chronic diseases account for two-thirds of all deaths in the United States and smoking is the leading cause of most of these diseases. Beyond health care costs and insurance claims, smoking also affects many other aspects of an employer’s bottom line. · Lost productivity: o Smokers who take four 10- minute smoke breaks per day work one month less per year than nonsmokers who do not need to take these breaks. · Absenteeism: o Smokers are absent 50 percent more than nonsmokers.1 · Maintenance costs and air cooling, heating and ventilation expenses · Replacing employees who are sick from smoking-related illnesses or suffer premature deaths due to smoking-related diseases · Accidents and fires · Property damage (plus insurance expenses) · Smoke pollution (increases cleaning costs) · Increased early retirement · Increased legal liability: o Nonsmokers have won workers’ compensation settlements, unemployment and disability benefits for claims based on their exposure to secondhand smoke. Your Costs Want to determine how much smokers are adding to your budget? The U.S. Centers for Disease Control and Prevention estimates that employers pay $3,400 per adult smoker on their payroll each year. Use the following formula to figure out how much smokers are costing you. 1. Multiply your total number of employees by the estimated percentage of employees who smoke, taken from a Substance Abuse and Mental Health Services Administration study2. If you are unsure of that percentage, use the percentage of employees in your industry below. This calculation will provide an estimate of the total number of smokers that work for your company. Food Preparation/Serving: 44.7% Construction: 42.9% Transportation: 39.3% Production: 36.9% Maintenance/Repair: 36.9% Farming, Fishing, Forestry: 31.6% Retail and Sales: 30.3% Office/Administrative Support: 28.0% Health Care: 22.7% Management: 22.6% Financial: 18.3% Legal: 18.1% Mathematical/Computer Science: 17.9% Engineering/Architecture: 17.0% Brought to you by the insurance specialists at Wells Fargo Insurance Services USA, Inc.. Employers tend to incur significant costs for health care and lost productivity for each employee who smokes. Attachment number 1 \nPage 1 of 2 Item # 20 This Benefits Insights is not intended to be exhaustive nor should any discussion or opinions be construed as professional advice. © 2007-2009, 2011 Zywave, Inc. All rights reserved. Community/Social Service: 16.9% Life/Physical/Social Science: 15.4% Education: 12.3% 2. Multiply the previous calculation by $3,400 cost per smoker. The output of this calculation is an estimate of the amount of money you spent each year because of smoking employees. Total # of Employees: _______ x Estimated % of Smoking Employees:_______ = Total # of Smokers: _______ x Costs per Smoker: $3,400 = Estimated Cost of Smoking per Year:_______ Solutions To combat the high cost of employing smokers, start a smoking cessation program or simply do not hire people that smoke, period. There are many short- and long-term benefits to these solutions including: · Increased workflow and productivity · Insurance savings · Savings on maintenance and upkeep costs · Extremely reduced health care and life insurance costs · Reduced absenteeism Sources 1www.smokingcessationcentral.com 2National Survey on Drug Use and Health, 2009, (http://oas.samhsa.gov/2k9/170/170Occu pationHTML.pdf) Attachment number 1 \nPage 2 of 2 Item # 20 Commission Meeting Agenda 12/20/2011 5:00 PM Audit Department:Clerk of Commission Caption:Motion to approve tasking the Administrator with utilizing the procurement process to solicit the services of an outside forensic auditing firm to perform an audit of the city's finances and contractual obligations. The audit must include but not be limited to the following: (a) TEE Center Parking Garage/Land Acquisition/Associated Leases/Financing, (b) Utility Department Water Rates for Golf Courses/Other Special Agreements, (c) Environmental Services Division, (d) Augusta Transit Department Privatization, (e) Augusta Municipal Golf Course Privatization, (f) Retroactive Pay Increases, (g) SPLOST Fund Projects, and (h) Land Bank. (No recommendation from Administrative Services Committee December 12, 2011) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 21 Commission Meeting Agenda 12/20/2011 5:00 PM NEH Planning Grant for Heritage Trail for Laney Walker/Bethlehem Department:Housing and Community Development Caption:Motion to approve application for a National Endowment for the Humanities (NEH) Planning Grant, which ranges from $40,000 -- $75,000, to assist in the planning of a Heritage Trail for Laney Walker/Bethlehem (and contiguous neighborhoods in Augusta’s urban core). Background:In June 2010, a taxable revenue bond, secured by a hotel/motel fee, was issued for a broad set of purposes variously focused on the revitalization of the Laney Walker and Bethlehem neighborhoods and the celebration of its rich, historic legacy. Since then, much of the initial work for Laney Walker/Bethlehem has focused on master planning, creating design guidelines in keeping with historic patterns, land acquisition, blight removal, early catalytic development, and sales. Parallel to this work, efforts have also been made by the AHCDD to ensure that the long-time historic feel and character of these two neighborhoods would be preserved and nurtured – especially through the development of a heritage Trail, linking Laney Walker/Bethlehem to the areas of Harrisburg, Springfield, and Olde Town. Such a Heritage Trail would serve the dual purpose of educating/promoting a prominent historical legacy and functioning as an economic driver for heritage tourism. Beginning in 2011, a broad group of stakeholders from throughout the Augusta community was convened, meeting quarterly to assist with the development of a scope of work for this Heritage Trail. The stakeholders included: Chester A. Wheeler (Director, AHCDD), Jesse Wiles (President, APD), Dr. Joe Cannon (Assoc. Dean, GHSU), Christine Miller-Betts (Ex. Dir. Laney Museum), Corey Rogers (Historian, Laney Museum), Erick Montgomery (Ex. Dir., Historic Augusta), Dr. Lee Ann Caldwell (Dir., Center for the Study of Georgia History), Anne Floyd (CSRA Regional Commission), Rebecca Rogers (Marketing Dir., Augusta Canal Authority), Paul DeCamp (Planning Director, ARC Planning Commission), Jennifer Bowen (VP Product Development, CVB), and Betty Beard (former ARC Commissioner). By the end of 2011, this group of stakeholders had completed its outline for a Heritage Trail scope of work. Next steps entail detailed planning, Cover Memo Item # 22 specifically: 1) the development of the program for this Heritage Trail, ie, its content and 2) the development of a physical layout for the trail, including determination of pathways, trail design, interpretive signage and iconography, and innovative use of technologies to communicate this rich story. Analysis:While the development of the actual trail calls for design, landscaping, and engineering expertise, there still remains the challenge of assembling a wide range of materials relating to the history of the area into a coherent, compelling story that will attract a wide audience not just locally and regionally but nationally and abroad. The NEH Planning grant is specifically designed to assist in such an effort and serves as an important prerequisite for applying for a much more substantial NEH Implementation grant down the road (approximately $400,000), which would significantly subsidy the cost of constructing the Heritage Trail. Financial Impact:The NEH Planning Grant, which ranges from approximately $40,000 -- $75,000, is intended to provide roughly 50% of the overall cost for planning. The balance of funding for this stage of the Heritage Trail would be provided by the pay-as-you-go portion of the bond financing for the revitalization of Laney Walker/Bethlehem. In a nutshell, if the overall budget for planning this Heritage Trail is projected to be $100,000, roughly 50% of the budget would be underwritten by an NEH Planning Grant. Moreover, a successful application would then set up future application for an NEH Implementation Grant, with substantive federal funds available to construct the Trail. Alternatives:Were the Augusta Housing and Community Development Department not to pursue this NEH Planning Grant (or if the grant proposal is not successful), then the full cost of planning would be borne through pay-as-you-go bond financing – which was the initial direction pursued by AHCDD. Recommendation:It is recommended that AHCDD be granted approval to apply for an NEH Planning Grant for the initial planning and design of the Laney Walker/Bethlehem Heritage Trail. Supplemental funds will be provided through the pay-as-you-go portion of the bond financing for the revitalization of Laney Walker/Bethlehem. Funds are Available in the Following Accounts: AHCDD will utilize whatever funds may be provided by the NEH Planning Grant to perform initial planning and design for the Heritage Trail, to be supplemented by equivalent funds in the pay- as-you-go portion of the bond financing for the revitalization of Laney Walker/Bethlehem.Funds available in 297-07-5220-52- 11119 Cover Memo Item # 22 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 22 Commission Meeting Agenda 12/20/2011 5:00 PM 2011 Budget Amendment for RCSO MDT Program Department:Sheriff's Office Caption:Motion to approve a 2011 budget amendment for the FY 2011 Edward J. Byrne Justice Assistance Grant (JAG) Program to reflect increased revenue in the amount of $107,779 which will be utilized to continue the funding of the Mobile Data Terminal (MDT) program. (Approved by Public Safety and Finance Committees December 12, 2011) Background:Under the JAG FY 2011 Local Solicitation Program, the Richmond County Sheriff's Office (RCSO) will continue the purchase of a computer module designed specifically for the existing Mobile Data Terminal software application. Analysis:The Richmond County Sheriff's Office will continue the purchase and maintenance of Mobile Data Terminal associated technology for use in vehicles assigned to the Field Operations and Criminal Investigations Divisions. The 2011 Program grant funding will be used to further the technological undertaking that this agency began with the 1998 Local Law Enforcement Block Grant Program. As the expansion of the RCSO MDT project continues, the need for additional software to further the “mobile approach” is necessary. It is the goal of the RCSO to continue the upgrade process to existing MDT software to enable the agency to implement the Field Reporting module. Financial Impact:Funding Source 2011-DJ-BX-3380 Federal Funding: $107,779.00 Local Funding: None Total Grant Funding: $107,779.00 Alternatives:Permit the loss of the present opportunity to continue to purchase, implement, and upgrade this technology with minimal cost to the taxpayer. Recommendation:Approve the budget amendment for the continued support of Mobile Data Terminals for the Sheriff's Office utilizing funding from the 2011 Edward J. Byrne Justice Assistance Grant Program (JAG).Cover Memo Item # 23 Funds are Available in the Following Accounts: Available in 1110326395424420 REVIEWED AND APPROVED BY: Cover Memo Item # 23 Commission Meeting Agenda 12/20/2011 5:00 PM Drug Court Grant Program Grant Renewal Department:Clerk of Commission Caption:Motion to approve the renewal of the State FY 2012 Drug Court Grant Program for the Augusta Judicial Circuit/Superior Court. (Approved by Public Safety Committee December 12, 2011) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 24 Attachment number 1 \nPage 1 of 1 Item # 24 Commission Meeting Agenda 12/20/2011 5:00 PM Victims of Crime Act Grant Department:Clerk of Commission Caption:Motion to approve the acceptance of Award Packet for the 2011 Victims of Crime Act Grant.(Approved by Public Safety Committee December 12, 2011) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 25 Attachment number 1 \nPage 1 of 1 Item # 25 Commission Meeting Agenda 12/20/2011 5:00 PM 2011 Managed Fuel Program Department:Finance-Fleet Management Caption:Motion to approve the request from Fleet Management to use Wright Express Financial Services as the managed fuel program provider for Augusta-Richmond County vehicles. (Approved by Finance Committee December 12, 2011) Background:Currently Augusta uses Fuelman as the managed fuel program for providing fuel to Augusta governement vehicles. In the course of a year Augusta will spend in excess of $3,000,000 in fuel (gas and diesel combined). The greatest advantage for using Wright Express is that they will net out all taxes prior to billing which improves the cash flow for fueling operations. This will result in paying only fuel costs when billed through the year. In addition, Wright Express has significantly more fueling stations that honor their card than our current provider and their availability is nation- wide. Since Wright Express is currently the provider under the Georgia State Contract the requirements under the Procurement Code have been met for competitive bidding. Contract documents are attached for review. This was confirmed by Phyllis Mills of the Procurement Department. Analysis:A comparison sheet with benefits and disadvantages has been formulated for review and is attached as an enclosure. An analysis favors Wright Express as the best course of action. There are no fees associated with this action. Financial Impact:A positive impact will be seen with the elimination of taxes from the regular billing which will reflect the cost for fuel only. Additional benefits are available by timely payment of monthly invoices and rebates on monthly volume with is not available through fuelman. A comparison matrix is attached for review. Alternatives:1.) Approve Wright Express as the managed fuel program for Augusta vehicles 2.) Disapprove Wright Express and continue with Fuelman. Cover Memo Item # 26 Recommendation:Approve the request for Wright Express as the managed fuel program for Augusta vehicles and authorize the Administrator to execute the application for fuel card services. Funds are Available in the Following Accounts: 2012 Budget for Departments REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 26 Attachment number 1 \nPage 1 of 4 Item # 26 Attachment number 1 \nPage 2 of 4 Item # 26 Attachment number 1 \nPage 3 of 4 Item # 26 Attachment number 1 \nPage 4 of 4 Item # 26 COMPARISON FUELMAN WRIGHT EXPRESS - Less Accepting stations nationwide 2,193 accepting stations in Georgia 1,019 accepting stations in S.C. + More accepting stations nationwide 9,332 accepting stations in Georgia 4,874 accepting stations in S.C. - Reports are sent electronically in PDF format which Augusta must convert to Excel then reformat reports to a working document + Reports are sent in PDF and Excel, no reformatting required + Fuelman application generates employee PIN - Augusta generates employee PIN and inputs into the Wright Express application - Does not have the State Contract + Has Georgia State Contract + Employees continue as usual - Employees must learn new PIN’s - Taxes are included in billing which inflates fuel costs. + Taxes are netted out prior to billing so savings are realized as we pump the gas + No service fees + No service fees + Customer Service 24/7/365 + Customer Service 24/7/365 - Fuel problem fixes (on line) have 6-10 hour “sync” time/lag time + Fuel problems fixed (on line) is real time (immediate) - No Incentives + .2% discount on retail transactions paid within 10 days of monthly billing date .25% rebate on monthly volume + Replacement cards received within 2 days of request at no cost to Augusta - Replacement cards sent regular mail at no cost to Augusta - Reports are limited use for management focusing on billing + Better variety of reports that management can use to reduce costs - Billing is weekly requiring more administrative support + Billing is monthly which reduces administrative support. Attachment number 2 \nPage 1 of 1 Item # 26 Attachment number 3 \nPage 1 of 2 Item # 26 Attachment number 3 \nPage 2 of 2 Item # 26 Commission Meeting Agenda 12/20/2011 5:00 PM Approve 2010 Indirect Cost Allocation Study Department:Finance Caption:Motion to approve evaluation committee's recommendation to select MAXIMUS to perform the 2010 Indirect Cost Allocation Study with the option for four additonal years. (Approved by Finance Committee December 12, 2011) Background:The Georgia General Assembly House Bill 491 mandates Indirect Cost Studies be performed for local governments with expenditures totaling $10 million or more. This study provides the basis of the budget for the allocation of costs to all funds receiving services from the General Fund. A Request for Proposals (RFP) was prepared to solicit qualified vendors to perform the 2010 Indirect Cost Study. Analysis:The City received 3 compliant responses to the RFP. These were reviewed and scored by the evaluation committee and MAXIMUS was selected. MAXIMUS is an international consulting firm specializing in Cost Allocation Plans and Cost of Service Studies. They prepare over 1,500 cost allocation studies on an annual basis. MAXIMUS will develop and prepare the city's Full Cost Allocation Plan, OMB Circular A-87 Cost Plan, Augusta Transit's Plan and Marshal's Department Plan as it pertains to security at Augusta Regional Airport. Financial Impact:MAXIMUS will prepare the city's aforementioned cost plans, as well as, submit and negotiate approval with HUD for the total professional fee of $21,330 Alternatives:None. This report, mandated by House Bill 491, is required for Augusta City Government. Recommendation:Approve the evaluation committee's selection of MAXIMUS to prepare 2010 Indirect Cost Allocation Studies. Funds are Available Cover Memo Item # 27 in the Following Accounts:Funds are available in 101-01-5120/52-11110 REVIEWED AND APPROVED BY: Finance. Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 27 Attachment number 1 \nPage 1 of 3 Item # 27 Attachment number 1 \nPage 2 of 3 Item # 27 Attachment number 1 \nPage 3 of 3 Item # 27 Request for Proposal Request for Proposals will be received at this office until Thursday, September 28, 2011 @ 3:00 p.m. for furnishing: RFP Item #11-152 Indirect Cost Allocation Study for Finance Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, September 12, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Bidders are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 18, 25, September 1, 8, 2011 Metro Courier August 24, 2011 cc: Tameka Allen Interim Deputy Administrator Donna Williams Finance Department Tim Schroer Finance Department Hope Goodwin Finance Department Revised: 8/15/2011 Attachment number 2 \nPage 1 of 1 Item # 27 Attachment number 3 \nPage 1 of 2 Item # 27 Attachment number 3 \nPage 2 of 2 Item # 27 VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal KPMG 303 Peachtree Street NE Suite 2000 Atlanta, GA 30308-3210 Yes 37947 Yes Yes Yes Yes Maximus Human Services 3689 Coolidge Court Suite 7 Tallahassee, FL 32311 Yes 21796 Yes Yes Yes Yes MGT of America 2123 Centre Pointe Boulevard Tallahassee, FL 32308 Yes 118160 Yes Yes Yes Yes Cost Evaluation Services 9792 Edmond Way # 162 Edmonds, WA 98020 THM & Associates, Inc. 8001 Glenbrittle Way Raleigh, NC 27615 Cost Plans Plus, LLC 11761 Angleberger Road Thurmont, MD 21788 Nichols, Cauley & Associates, LLC 2970 Clairmont Road NE Suite 725 Atlanta, GA 30329-4440 Revenue & Cost Specialists, LLC 1519 E. Chapman Avenue Suite C Fullerton, CA 92831 RFP Opening RFP Item #11-152 Indirect Cost Allocation Study for Augusta, Georgia – Finance Department RFP Due: Wednesday, September 28, 2011 @ 3:00 p.m. Non-Compliant Missing E-Verify Number Non-Compliant Missing Business License Information Page 1 of 1 Attachment number 4 \nPage 1 of 1 Item # 27 EVALUATION CRITERIA: Pts. KPMG 303 Peachtree Street NE Suite 2000 Atlanta, GA 30308-3210 Maximus Human Services 3689 Coolidge Court Suite 7 Tallahassee, FL 32311 MGT of America 2123 Centre Pointe Boulevard Tallahassee, FL 32308 1) Staffing – Evaluation of the list of personnel specifically assigned to the proposed project, including their qualifications, overall experience and recent experience on projects of similar nature and complexity to the proposed project 20 17.5 19.8 15.0 2) Experience/Performance – Review of past performance on Augusta projects or other projects of similar nature and complexity as the proposed project; evaluation of client references whether included in the proposal response or not; overall responsiveness to Augusta’s needs 35 32.5 29.5 26.3 4) Approach – Evaluation of the overall understanding of the scope of the proposed project; completeness, adequacy and responsiveness to the required information of the request for proposals. 20 19.5 19.0 17.5 5) Availability – Evaluation of the work load of the proposing firm and the staffing to be assigned to the proposed project; time schedule of the proposer in relation to that of the proposed project location of the offices or facilities from which the services are to be provided to the Augusta 15 14.5 13.8 13.8 6) Evaluation of the overall cost of the required services as submitted in the Request for Proposal, where applicable. Lowest 10 pts. Second Lowest 8 pts. Third Lowest 6 pts. Highest 4 pts. 10 6.0 10.0 8.0 Phase I - TOTAL 100 90.0 92.0 80.5 2.5 1.0 2.5 Phase II - Cumulative Evaluation Sheet - RFP Item #11-152 Indirect Cost Allocation Study for Augusta, Georgia – Finance Department Tuesday, October 10:00 a.m. Phase II - Presentations Attachment number 5 \nPage 1 of 1 Item # 27 Attachment number 6 \nPage 1 of 1 Item # 27 Commission Meeting Agenda 12/20/2011 5:00 PM Elizabeth T. Snellings Tax Refund Request Department:Clerk of Commission Caption:Motion to deny a request from Elizabeth T. Snellings for a refund of property taxes in the amount of $5,983.14 for the years 2010 and 2011 for the property located at 3006 Lake Forest Drive. (Approved by Finance Committee December 12, 2011) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 28 Attachment number 1 \nPage 1 of 1 Item # 28 Attachment number 2 \nPage 1 of 2 Item # 28 Attachment number 2 \nPage 2 of 2 Item # 28 Commission Meeting Agenda 12/20/2011 5:00 PM Refund Request - Eula Bush Reese M/P#061-2-173-00-0 Department:Board of Assessors Caption:Motion to approve request for refund for prior years 2009 in the amount of $180.16 and 2010 in the amount of $178.05 for property located at 121 McElmurray Drive. Map/Parcel# 061-2-173-00-0; Owner: Eula Bush Reese. (Approved by Finance Committee December 12, 2011) Background:The property value was reduced from residential improvement at $17,940 with land at $3000 to a residential improvement at $0 and land remaining at $3000. Improvement to the property, located at 121 McElmurray Drive, M/P# 061-2-173-00-0, was removed in 2007 and confirmed by owner. Appraiser verified that improvement had been deleted and informed the owner that a request for refund paid on the property could only be for prior years 2009 and 2010. The improvement was deleted and the parcel is now recorded as a vacant lot. Analysis: Financial Impact: Alternatives: Recommendation:Approve refund request for prior years 2009 in the amount of $180.16 and 2010 in the amount of $178.05. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 29 Attachment number 1 \nPage 1 of 6 Item # 29 Attachment number 1 \nPage 2 of 6 Item # 29 Attachment number 1 \nPage 3 of 6 Item # 29 Attachment number 1 \nPage 4 of 6 Item # 29 Attachment number 1 \nPage 5 of 6 Item # 29 Attachment number 1 \nPage 6 of 6 Item # 29 Commission Meeting Agenda 12/20/2011 5:00 PM Refund Request for Coel Dev. Co., M/P#166-3-048-00-0 Department:Board of Assessors Caption:Motion to approve request for refund for 2010 in the amount of $2,117.21 for COEL Development Co. Inc., property located at 4519 Frank Warren Drive. (Approved by Finance Committee December 12, 2011) Background:Appraiser spoke with Neely Russell of Coel Development. A (tax) bill was received showing land with an improvement, however, lot is vacant. A house had been added to the parcel in error. The improvement was deleted and the parcel is now on record as a vacant lot. The value was reduced from a residential improvement at $164,142 with land at $45,000 to a residential improvement at $0 and land at $31,500, reflecting a reduction in value from $209,142 to $31,500. Analysis: Financial Impact: Alternatives: Recommendation:Approve request for refund for tax year 2010 in the amount of $2,117.21 on property located at 4519 Frank Warren Drive; owner: Coel Development. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 30 Attachment number 1 \nPage 1 of 5 Item # 30 Attachment number 1 \nPage 2 of 5 Item # 30 Attachment number 1 \nPage 3 of 5 Item # 30 Attachment number 1 \nPage 4 of 5 Item # 30 Attachment number 1 \nPage 5 of 5 Item # 30 Commission Meeting Agenda 12/20/2011 5:00 PM 2012 Budget Update Department:Administrator Caption:Update from the Administrator on the 2012 budget. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 31 Commission Meeting Agenda 12/20/2011 5:00 PM Garden City Rescue Mission Department:Clerk of Commission Caption:Consider a request from the Garden City Rescue Mission regarding the abatement of their property taxes for 2011 for the following properties: 828 Fenwick Street in the amount of $5,427.79, 834 Fenwick Street in the amount of $82.04, 836 Fenwick Street in the amount of $75.73 and 838 Fenwick Street in the amount of $302.96. (No recommendation from Finance Committee December 12, 2011) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 32 Attachment number 1 \nPage 1 of 5 Item # 32 Attachment number 1 \nPage 2 of 5 Item # 32 Attachment number 1 \nPage 3 of 5 Item # 32 Attachment number 1 \nPage 4 of 5 Item # 32 Attachment number 1 \nPage 5 of 5 Item # 32 Commission Meeting Agenda 12/20/2011 5:00 PM Belair Road Improvements- Change 4/ Supplemental 6 Department:Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve Capital Project Budget Change Number Four and Supplemental Agreement Number Six to Rochester and Associates in the amount of $51,535.00 on the Belair Road Improvements project CPB# 323-041110-201823332. Funding is available in the project contingency account to be transferred to the project engineering account as requested by AED. (Approved by Engineering Services Committee December 12, 2011) Background:The scope of the project is to perform drainage assessment, surveying, planning, design and permitting of drainage, roadway, and sidewalk improvements along Belair Road between Jimmies Dyess Parkway and Wrightsboro Road. Analysis:Change is to cover additional engineering associated with the sidewalk installation on the south side of Belair Road that was not anticipated in the original scope. Also, the installation of a new traffic signal at the intersection of Jimmie Dyess Parkway and Harper-Franklin Road requires that fiber communications be provided between the two intersections in order to allow for signal coordination. Financial Impact:Funds in the amount of $51,535.00 are available in the project contingency account to be transferred to the project Engineering Account upon Commission approval. Alternatives:1. Approve Capital Project Budget Change Number Four and Supplemental Agreement Number Six in the amount of $51,535.00 on the Belair Road Improvements project CPB# 323- 041110-201823332. Funding is available in the project contingency account to be transferred to the project engineering account as requested by AED. 2. Do not approve. Recommendation:Approve Alternative Number One. Cover Memo Item # 33 Funds are Available in the Following Accounts: 323-041110-6011110/201823332-6011110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 33 (SA02 – For changes greater than $20,000) September 2010 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, “Rochester and Associates” Consultant, entered into a contract with Augusta, GA on “February 18, 2003”, for engineering design services associated with the “Belair Road Improvements Project”, Project No. 323-041110-201823332, File Reference No. 11-014 (A), and WHEREAS, certain revisions to the design requested by Augusta, GA are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Fiber Signal Loop Design and Design Modifications for Adding a sidewalk on the south side of Belair Road It is agreed that as a result of the above described modification the contract amount is increased by $51,535.00 from $384,828.09 to a new total of $436,363.09 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Rochester and Associates”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: Title: Augusta Richmond County Project Number(s): 323-041110-201823332 Supplemental Agreement Number: 6 Purchase Order Number: 71248 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 \nPage 1 of 1 Item # 33 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project change is authorized to CPB# 323-041110-201823332. This project Supplemental Agreement Number Six is for Fiber Signal Loop Design and Design Modifications for adding a sidewalk on the south side of Belair Road. Funding in the amount of $51,535.00 is available in the project contingency account transferred to the engineering account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,341,000$ Special 1% Sales Tax, Phase III Recapture 20,000$ AUD 15,000$ 2,376,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $2,376,000 7th 2,376,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Public Works Copy-Finance Department Copy-Purchasing Department CPB#323-041110-201823332 CAPITAL PROJECT BUDGET BELAIR ROAD (Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road) Honorable Deke Copenhaver, Mayor CHANGE NUMBER FOUR Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 2 \nPage 1 of 2 Item # 33 Augusta-Richmond County, Georgia CPB#323-041110-201823332 CAPITAL PROJECT BUDGET BELAIR ROAD (Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road) CHANGE NUMBER FOUR CPB AMOUNT CPB NEW CPB CHANGE CPB SOURCE OF FUNDS SPOST, PHASE III 323-041110-0000000-000000000 ($2,341,000) ($2,341,000) SPLOST, PHASE III RECAPTURE 323-04-1110-6011110-296823333 ($20,000) ($20,000) AUD 507-04-3410-5212115-81000030 ($15,000) ($15,000) TOTAL SOURCES: ($2,376,000) ($2,376,000) USE OF FUNDS ADVERTISING 323-04-1110-5233119-201823332 $1,000 $1,000 ENGINEERING 323-04-1110-5212115-201823332 $390,250 $51,535 $441,785 RIGHT OF WAY 323-04-1110-5411120-201823332 $184,750 $184,750 CONSTRUCTION 323-04-1110-5414110-201823332 $1,800,000 ($51,535)$1,748,465 CONTINGENCY 323-04-1110-6011110-201823332 $0 $0 TOTAL USES: $2,376,000 $0 $2,376,000 Attachment number 2 \nPage 2 of 2 Item # 33 Attachment number 3 \nPage 1 of 4 Item # 33 Attachment number 3 \nPage 2 of 4 Item # 33 Attachment number 3 \nPage 3 of 4 Item # 33 Attachment number 3 \nPage 4 of 4 Item # 33 Commission Meeting Agenda 12/20/2011 5:00 PM Cost Sharing Agreement for Alexander Drive Sewer System Department:Augusta Utilities Depatment Caption:Motion to approve cost sharing agreement in an amount not to exceed $8, 417.26 with Sana Ullah and Khaolah Ullah for Alexander Drive sewer system. (Approved by Engineering Services Committee December 12, 2011) Background:See attached Analysis:See attached Financial Impact: Alternatives:Deny the motion Recommendation:Approve the motion Funds are Available in the Following Accounts: 507043410-5425110 80800030-5425110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 34 Attachment number 1 \nPage 1 of 6 Item # 34 Attachment number 1 \nPage 2 of 6 Item # 34 Attachment number 1 \nPage 3 of 6 Item # 34 Attachment number 1 \nPage 4 of 6 Item # 34 Attachment number 1 \nPage 5 of 6 Item # 34 Attachment number 1 \nPage 6 of 6 Item # 34 Commission Meeting Agenda 12/20/2011 5:00 PM Donation of Property to Augusta, GA Department:Engineering Department Caption:Motion to accept property for easement from Carlton Amerson. (Approved by Engineering Services Committee December 12, 2011) Background:See attached. Analysis:N/A Financial Impact:N/A Alternatives:Deny motion to accept property Recommendation:Approve motion to accept property Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Administrator Clerk of Commission Cover Memo Item # 35 Attachment number 1 \nPage 1 of 2 Item # 35 Attachment number 1 \nPage 2 of 2 Item # 35 Commission Meeting Agenda 12/20/2011 5:00 PM Indemnity and Encroachment Agreemebt Department:Utilities Department Caption:Motion to approve Indemnity and Encroachment Agreement with Linda Stout. (Approved by Engineering Services Committee December 12, 2011) Background:Ms. Stout owns the property known as 3272 Summerchase Circle. Across the back of her property is 20 feet of easement for the 18" raw water main. Ms. Stout would like to fence in her back yard, including the easement. Analysis:Ms. Stout has agreed to use only removable materials (i.e. chain link, wood, PVC) over the easement and to indemnify Augusta. AUD would still have access to the easement for maintenance, repair, etc. Financial Impact:None. Alternatives:Deny motion. Recommendation:Approve motion. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 36 Attachment number 1 \nPage 1 of 3 Item # 36 Attachment number 1 \nPage 2 of 3 Item # 36 Attachment number 1 \nPage 3 of 3 Item # 36 Commission Meeting Agenda 12/20/2011 5:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held December 6, 2011 and Special Called Meeting held on December 12, 2011. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 37 Commission Meeting Agenda 12/20/2011 5:00 PM Paine College SPLOST VI Funds Department: Caption:Motion to authorize the Mayor to execute a consent to an assignment to Georgia Bank and Trust Company of SPLOST VI Funds originally to be paid to Paine College in connection with the construction of the Health Education Athletic Learning Complex, in form as approved by the General Counsel. Background:Paine College is prepared to move forward with the construction of its Health Education Activities Learning Complex. $2,500,000 was allocated in SPLOST VI for the project. Paine College has raised the 25% match required to receive SPLOST funding. Paine College has received a commitment from Georgia Bank & Trust Company to loan the funds necessary to construct the project, including the amounts to be funded through SPLOST VI, provided that the lender is to be paid the SPLOST funds when the funds become available. Analysis:By agreeing to pay the SPLOST funds directly to the lender, Augusta will enable Paine College to begin construction of its project. Financial Impact:None Alternatives:N/A Recommendation:Authorize the Mayor to execute at the time of closing an assignment, approved by the General Counsel, of the SPLOST funds to enable the project to begin. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 38 Attachment number 1 \nPage 1 of 2 Item # 38 Attachment number 1 \nPage 2 of 2 Item # 38 Commission Meeting Agenda 12/20/2011 5:00 PM Pension Calculation of Benefits Department: Caption:Motion to approve the recommendation of the Pension and Audit Committee regarding the calculation of pension benefits. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 39 Commission Meeting Agenda 12/20/2011 5:00 PM Clean Augusta Downtown Initiative, Inc. (CADI) Department: Caption:Motion to approve the renewal of the agreement between Augusta, Ga, Clean Augusta Downtown Initiative, Inc, (CADI) and Georgia Bank & Trust Company of Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 40 Attachment number 1 \nPage 1 of 12 Item # 40 Attachment number 1 \nPage 2 of 12 Item # 40 Attachment number 1 \nPage 3 of 12 Item # 40 Attachment number 1 \nPage 4 of 12 Item # 40 Attachment number 1 \nPage 5 of 12 Item # 40 Attachment number 1 \nPage 6 of 12 Item # 40 Attachment number 1 \nPage 7 of 12 Item # 40 Attachment number 1 \nPage 8 of 12 Item # 40 Attachment number 1 \nPage 9 of 12 Item # 40 Attachment number 1 \nPage 10 of 12 Item # 40 Attachment number 1 \nPage 11 of 12 Item # 40 Attachment number 1 \nPage 12 of 12 Item # 40 Commission Meeting Agenda 12/20/2011 5:00 PM Ordinance to Amend Procurement Code Department: Caption:Motion to approve an Ordinance to amend the Augusta, Georgia Code, Article One, Chapter Ten, relating to the procurement of goods and services, so as to clarify the authority of Administrator to approve annual bids and other products and services not exceeding $25,000; to repeal all Ordinances and parts of Ordinances in conflict herewith; to provide an effective date and for other purposes as indicated . Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 41 Attachment number 1 \nPage 1 of 23 Item # 41 Attachment number 1 \nPage 2 of 23 Item # 41 Attachment number 1 \nPage 3 of 23 Item # 41 Attachment number 1 \nPage 4 of 23 Item # 41 Attachment number 1 \nPage 5 of 23 Item # 41 Attachment number 1 \nPage 6 of 23 Item # 41 Attachment number 1 \nPage 7 of 23 Item # 41 Attachment number 1 \nPage 8 of 23 Item # 41 Attachment number 1 \nPage 9 of 23 Item # 41 Attachment number 1 \nPage 10 of 23 Item # 41 Attachment number 1 \nPage 11 of 23 Item # 41 Attachment number 1 \nPage 12 of 23 Item # 41 Attachment number 1 \nPage 13 of 23 Item # 41 Attachment number 1 \nPage 14 of 23 Item # 41 Attachment number 1 \nPage 15 of 23 Item # 41 Attachment number 1 \nPage 16 of 23 Item # 41 Attachment number 1 \nPage 17 of 23 Item # 41 Attachment number 1 \nPage 18 of 23 Item # 41 Attachment number 1 \nPage 19 of 23 Item # 41 Attachment number 1 \nPage 20 of 23 Item # 41 Attachment number 1 \nPage 21 of 23 Item # 41 Attachment number 1 \nPage 22 of 23 Item # 41 Attachment number 1 \nPage 23 of 23 Item # 41 Commission Meeting Agenda 12/20/2011 5:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 42