HomeMy WebLinkAbout2011-10-04-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
10/4/2011
5:00 PM
INVOCATION: Reverend John Pinson, Pastor, Aldersgate United Methodist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Daniel Walton/Terrence Cook, M.D. Re: Update on Project Access.
Attachments
CONSENT AGENDA
(Items 1-27)
PUBLIC SERVICES
1. Motion to approve Transfer Application: A. T. 11 - 42: a request by
Chong Hui Hutchinson to transfer the on premise consumption Liquor
& Beer license to be used in connection with Arirang Korean Restaurant
located at 3008 Deans Bridge Rd. to 1719 Gordon Hwy. There will
be Sunday Sales. District 5. Super District 9.
Attachments
2. Motion to approve New Ownership Application: A. N. 11 - 43: request
by Robert J. Cataldo for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Hostmark Hospitality Group,
Inc. DBA Partridge Inn located at 2110 Walton Way. There will be
Dance. There will be Sunday Sales. District 3. Super District
10. (Approved by Public Services Committee September 26, 2011)
Attachments
3. Motion to approve New Application: A. N. 11 - 12) : A request by Mike
Raeisghasem for an on premise consumption Liquor, Beer & Wine
Attachments
license to be used in connection with Doris Building, LLC DBA Tantra
Lounge located at 930 Broad St, Suite 1002. There will be Dance.
District 1. Super District 9. (Approved by Public Services Committee
September 26, 2011)
4. Motion to approve a request by Clarence E. Blanks Jr. for an extension
of time to December 31, 2011 to purchase the Alcohol license to be used
in connection with S4 Lounge located at 952 Broad St. There will be
Dance. District 1. Super District 9. (Approved by Public Services
Committee September 26, 2011)
Attachments
5. Motion to approve amendments to Augusta-Richmond County Code
Section 6-2, Alcoholic Beverages, so as to increase the application fee,
Sunday Sales fee, alcohol catering fee, transfer fees, single-event
alcohol fee, and to increase the alcohol license fees.(Approved by
Public Services Committee September 26, 2011)
Attachments
6. Motion to approve a request by Patrick Walton for a Dance license to be
used in connection with Magic City located at 3200 Mike Padgett Hwy.
There will be Dance. District 2. Super District 9. (Approved by Public
Services Committee September 26, 2011)
Attachments
7. Motion to approve new permanent staff positions to operate the
American Eagle Airline Station at Augusta Regional Airport. The
Augusta Aviation Commission approved this item at their July 28, 2011
meeting. (Approved by Public Services Committee September 26,
2011)
Attachments
ADMINISTRATIVE SERVICES
8. Motion to approve Year 2012 Action Plan for Community Development
Block Grant (CDBG) Program, Home Investment Partnerships (HOME)
Program, Emergency Shelter Grant (ESG) Program, Housing
Opportunities for Persons with AIDS (HOPWA) Program. (Approved
by Administrative Services Committee subject to the 30-day
comment period August 29, 2011)
Attachments
PUBLIC SAFETY
9. Motion to approve an Application of Purchase of Services Grant for
Juvenile Offenders (#JB-08ST-0002/CFDA# 16.523).(Approved by
Public Safety Committee September 26, 2011)
Attachments
FINANCE
10. Motion to approve the replacement of one automobile for the Richmond
County Sheriff’s Office – Civil/Fugitive Division using Sales Phase VI
Sales Tax Funds. (Approved by Finance Committee September 26,
2011)
Attachments
11. Motion to approve accepting the GDOT TE award of $200,000 for the
Augusta Entryway Beautification Plan to be managed by the Augusta
CVB and to provide the required 20% cash match, which (the $40K)
needed has been allotted for through SPLOST funding. (Approved by
Finance Committee September 26, 2011)
Attachments
12. Motion to approve accepting the pro-rated taxes for 2011 relative to a
request from Gethsemane Baptist Church for an abatement of 2011
property taxes for a parking lot located near the church at 1479
Wrightsboro Road.(Approved by Finance Committee September 26,
2011)
Attachments
13. Motion to approve accepting the pro-rated taxes only for the exempt
property at 2952 Old Tobacco Road relative to a request from the
House of Prayer Christian Church for an exemption from property
taxes for the year 2010 on property located at 2938, 2942, and 2952 Old
Tobacco Road. (Approved by Finance Committee September 26,
2011)
Attachments
14. Motion to approve the Reynolds Street Parking Deck Management
Agreement and the Conference Center Parking Lease. (Approved by
Finance Committee September 26, 2011)
Attachments
15. Motion to approve increasing the Urban Development Fund Budget by
$40,000. (Approved by Finance Committee September 26, 2011)
Attachments
ENGINEERING SERVICES
16. Motion to approve resolution authorizing the condemnation of 1,970
square feet of right-of-way and 1,322 square feet of temporary
construction easement to Richmond County, Georgia. (Approved by
Engineering Services Committee September 26, 2011)
Attachments
17. Motion to approve Amendment No. 1 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2011 at
$5,503,482.00 and authorize two special projects at a cost of
$2,647,778.00. (Approved by Engineering Services Committee
September 26, 2011)
Attachments
18. Motion to approve design contract with S.L. King & Associates, Inc. in
an amount not to exceed $100,000 for water line system upgrades to
various areas of Augusta-Richmond County. (Approved by
Engineering Services Committee September 26,
2011)
Attachments
19. Motion to approve asking the Attorney to render an opinion at the next
committee meeting regarding the attachment of the garbage fees to the
property tax bills and to ask the Solid Waste Director to gather
information concerning the number of customers who have full disability
exemptions and pay only for garbage and street lights; and determine
what can be done for those with that adjustment only in association with
presentation by Ms. Georgia Johnson . (Approved by Engineering
Services Committee September 26, 2011)
Attachments
20. Motion to approve award of Construction Contract to Mabus Brothers
Construction, Inc., in the amount of $498,565.05 for the Paving Various
Roads, Phase 9 – Contract 4 (Youngblood Dr. & Youngblood Lane)
Project CPB #324-041110-208824001, subject to receipt of signed
contracts and proper bonds as requested by AED. Funding is available in
the project account and Phase 4 Fund balance.(Approved by
Engineering Services Committee September 26, 2011)
Attachments
21. Motion to approve a resolution creating street lighting districts.
(Approved by Engineering Services Committee September 26, 2011)
Attachments
22. Motion to approve the deeds of dedication, maintenance agreements,
and road resolutions submitted by the Engineering and Augusta Utilities
Departments for Walton Hills, Section 8, Phase 2. (Approved by
Engineering Services Committee September 26, 2011)
Attachments
23. Motion to approve tasking the Attorney and Administrator to review for
legal compliance and make any necessary changes for approval of the
selection committee’s recommendation to select R.W. Allen, LLC as the
Construction Manager at Risk for Webster Detention Center – Phase II.
(Approved by Engineering Services Committee September 26, 2011)
Attachments
24. Motion to approve the request from Jordan, Jones and Goulding, Inc.
(JJG), Supplemental Agreement Request 10, on the Windsor Spring
Road projects, 323-04-299823766 and 323-04-2998786, for the novation
of the contract to reflect the name change from Jordan, Jones and
Goulding, Inc. to Jacobs Engineering Group Inc. in accordance with the
merger that occurred on February 12, 2010 as requested by AED
(Approved by Engineering Services Committee September 26,
2011) .
Attachments
PETITIONS AND COMMUNICATIONS
25. Motion to approve the minutes of the regular meeting of the
Commission held September 20, 2011 and Legal Meeting held
September 26, 2011.
Attachments
SUBCOMMITTEE
Pension and Audit Committee
26. Motion to approve 2011 audit schedule. (Approved by Pension and
Audit Committee September 26, 2011)
Attachments
Pension and Audit Committee
27. Motion to approve adjusting the salaries of those people that were
shorted by $12 a year to reflect the actual salary; and that the
Commission approve the hourly rate for the part-time individual that
increased their duties from cleaning a 3,000 foot building to a 10,000
foot building in the same amount of time to $10 per hour; and adjust
Attachments
down the salary of the employee who received 10% above the new pay
grade, which was higher than 15% of the current salary. (Approved by
the Pension and Audit Committee September 26, 2011)
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/4/2011
AUGUSTA COMMISSION
REGULAR AGENDA
10/4/2011
(Items 28-37)
ADMINISTRATIVE SERVICES
28. Approve/discuss amending the 2009, 2010, 2011 Action Plans to re-
program $377,250.51 and the revision to Scope of Work in Community
Development Block Grant (CDBG) funds. (Received as information at
the August 29, 2011 Administrative Services Committee)
Attachments
29. Update from the Administrator regarding the salary reduction of 1.88%
taken February thru September 2011 pay periods. (No recommendation
from Administrative Services Committee September 26, 2011)
Attachments
FINANCE
30. Motion to approve a temporary pay increase for employees of 6% for
the final five pay periods of 2011. (No recommendation from Finance
Committee September 26, 2011)
Attachments
SUBCOMMITTEE
Pension & Audit Committee
31. Motion to adopt GMEBS Defined Benefit Retirement Plan Adoption
Agreement, General Addendum, and Service Credit Purchase Addendum
for Augusta, Georgia (Augusta GMEBS Plan I)”.
Attachments
Pension and Audit Committee
32. Motion to approve the adoption of “GMEBS Defined Benefit
Retirement Plan Adoption Agreement and General Addendum for
Certain Former Employees of the Augusta-Richmond County Planning
Commission (Augusta GMEBS Plan II)”
Attachments
Pension and Audit Committee
33. Discuss recent audit report from Baird & Company regarding the audit of
salary adjustments. (Requested by Commissioner Alvin Mason)
Attachments
APPOINTMENT(S)
34. Approve a request from the Richmond County Department of Family
and Children Services to increase its size from 5-7 members and appoint
Joanne Cooke and Dorothy Moore as authorized by O.C.G.A. 49-3-2
(a) to assist with the agency's representation in the community.
Attachments
ATTORNEY
35. Motion to approve a resolution authorizing the settlement of all claims
by Janet Delores Palmer and Keith I. Palmer in the aggregate amount of
$16,000.00.
Attachments
OTHER BUSINESS
36. Receive a report on the project costs of delaying renovations on the
Municipal Building. (Requested by Commissioner Matt Aitken)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
37. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
10/4/2011 5:00 PM
Invocation
Department:
Caption:Reverend John Pinson, Pastor, Aldersgate United Methodist
Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Commission Meeting Agenda
10/4/2011 5:00 PM
Project Access
Department:
Caption:Mr. Daniel Walton/Terrence Cook, M.D. Re: Update on Project
Access.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Commission Meeting Agenda
10/4/2011 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve Transfer Application: A. T. 11 - 42: a request
by Chong Hui Hutchinson to transfer the on premise consumption
Liquor & Beer license to be used in connection with
Arirang Korean Restaurant located at 3008 Deans Bridge Rd. to
1719 Gordon Hwy. There will be Sunday Sales. District 5.
Super District 9.
Background:This is a transfer application. Formerly located at 3008 Deans
Bridge Rd.
Analysis:The applicant meets the requirements of the Augusta Richmond
County Alcohol Ordinance.
Financial Impact:The applicant will pay a transfer fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Commission Meeting Agenda
10/4/2011 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 11 - 43:
request by Robert J. Cataldo for an on premise consumption
Liquor, Beer & Wine license to be used in connection with
Hostmark Hospitality Group, Inc. DBA Partridge Inn located at
2110 Walton Way. There will be Dance. There will be Sunday
Sales. District 3. Super District 10. (Approved by Public Services
Committee September 26, 2011)
Background:This is a new ownership application. Formerly in the name of
Walton Way Hotels, LLC.
Analysis:The applicant meets the requirements of the August Richmond
County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3437.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Commission Meeting Agenda
10/4/2011 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 11 - 12) : A request
by Mike Raeisghasem for an on premise consumption Liquor,
Beer & Wine license to be used in connection with Doris
Building, LLC DBA Tantra Lounge located at 930 Broad St, Suite
1002. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee September 26,
2011)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond
County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2227.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Commission Meeting Agenda
10/4/2011 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a request by Clarence E. Blanks Jr. for an
extension of time to December 31, 2011 to purchase the Alcohol
license to be used in connection with S4 Lounge located at 952
Broad St. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee September 26,
2011)
Background:This applicant was approved at the June 7, 2011 Regular
Commission Meeting.
Analysis:The applicant meets the requirements of the Augusta Richmond
County Alcohol Ordinance.
Financial Impact:There is no fee.
Alternatives:
Recommendation:License & Inspections recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Commission Meeting Agenda
10/4/2011 5:00 PM
Alcohol License Fees
Department:License & Inspection
Caption:Motion to approve amendments to Augusta-Richmond County
Code Section 6-2, Alcoholic Beverages, so as to increase the
application fee, Sunday Sales fee, alcohol catering fee, transfer
fees, single-event alcohol fee, and to increase the alcohol license
fees.(Approved by Public Services Committee September 26,
2011)
Background:It is proposed that there be an increase in the alcohol license fees
and associated fees. The fees were last increased in December
2006.
Analysis:For restaurants and bars the proposed fee increases are adjusted
based on the occupancy load in the establishment. There are four
proposed brackets and the percentage increases are 3%, 5%, 7%,
and 10%. For the retail and wholesale businesses the increase is a
flat 10%. Overall the proposed increase in fees will provide for an
estimated 7 % in additional revenue. The proposed fees will be
comparable to the alcohol license fees for Athens, Columbia
County, Columbus, and Savannah.
Financial Impact:The proposed Ordinance amendment will provide for an estimated
$84,000.00 in additional revenue.
Alternatives:Increase all fees - application fee, Sunday Sales fee, alcohol
catering fee, single-event alcohol fee, transfer fee, and alcohol
license fees a flat 10%; this would generate approximately
$117,500.00 in additional revenue.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
ORDINANCE NO. ___________ DRAFT
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 6-2-59 (c) SO AS TO
INCREASE THE ALCOHOL LICENSE APPLICATION FEE; TO AMEND AUGUSTA-RICHMOND
COUNTY CODE SECTION 6-2-67 (b) SO AS TO INCREASE AND ESTABLISH ALCOHOL LICENSE
FEES; TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 6-2-70 (c) AND (d) SO AS TO
INCREASE AND ESTABLISH ALCOHOL LICENSE TRANSFER FEES; TO AMEND AUGUSTA-
RICHMOND COUNTY CODE SECTION 6-2-77 (a) (5) SO AS TO INCREASE AND ESTABLISH
ALCOHOL LICENSE SINGLE EVENT APPLICATION FEES; TO AMEND AUGUSTA-RICHMOND
COUNTY CODE SECTION 6-2-142 (e) SO AS TO INCREASE AND ESTABLISH ALCOHOL LICENSE
CATERING FEES; TO PROVIDE AND EFFECTIVE DATE; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSIONERS AND IT IS HEREBY
ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section 1. Augusta-Richmond County Code Section 6-2-59 (c) is hereby amended to increase and establish
application fee by deleting in its entirety, and substituting in lieu thereof the following, to wit:
(c) Fee. Every such application, excluding renewals and transfers, shall be accompanied
by a non-refundable application fee in the amount of one hundred twenty-one dollars
($120.00), said fee to be paid by certified check, cashier's check or money order
made payable to the Augusta-Richmond County Commission, as applicable.
Section 2. Augusta-Richmond County Code Section 6-2-67 (b) is hereby amended to increase and establish
alcohol license fees by deleting in its entirety, and substituting in lieu thereof the following, to wit:
(a) When due and payable. When a license has been approved and granted, the same shall be paid for by
certified check, cashier's check or money order for the full amount of the license fee.
Amount. Each applicant shall pay a license fee as set out herein:
Retail and Wholesale: (Proposed Fee) (Current Fee)
(1) Class A: Consumption on premises beer $665.00 $605
(2) Class B: Retail beer $665.00 $605
(3) Class C: Consumption on premises wine $665.00 $605
(4) Class D: Retail wine $665.00 $605
(5) Class E: Consumption on premises liquor $3,330.00 $3,025
(6) Class F: Retail liquor $3,330.00 $3,025
(7) Class G: Brewer, Manufacturer of Malt Beverages $665.00 $605
(8) Class H: Brewpub Operator $665.00 $605
(9) Wholesale liquor $6,050.00 $5,500
(10) Wholesale beer $665.00 $605
(11) Wholesale wine $135.00 $120
(12) Sunday sales $1,330.00 $1,210
Attachment number 1 \nPage 1 of 2
Item # 7
Restaurants and Bars (On-premise consumption)
Occupancy Load: Current Fee 1 – 100 (3%) 101 – 200 (5%) 201 – 300(7%) 301 +(10%)
Beer $605 $625 $635 $650 $665
Wine $605 $625 $635 $650 $665
Liquor $3025 $3115 $3175 $3235 $3330
Sunday Sales $1210 $1245 $1270 $1295 $1330
Alc. Catering $330 $340 $345 $355 $365
Second Alco. $605 $625 $635 $650 $665
License
Section 3. Augusta-Richmond County Code Section 6-2-70 (c) and (d) is hereby amended to increase and
establish alcohol license transfer fees by deleting in its entirety, and substituting in lieu thereof the following, to
wit:
(c) Fee for transfers. There shall be a fee of one hundred and twenty dollars ($120.00) for transfers
pursuant to this section.
(d) New ownership; A transfer fee from manager to manager shall be one hundred twenty dollars
($120.00).
Section 4. Augusta-Richmond County Code Section 6-2-77 (a) (5) is hereby amended to increase and establish
alcohol license single-event application fees by deleting in its entirety, and substituting in lieu thereof the
following, to wit:
(5) Date due; fee. The application for a license hereunder shall be made at least one (1) month prior to
the date of the scheduled event and in sufficient time to allow for advertisement, as required herein. A
regulatory fee of sixty dollars ($60.00) per day of the event shall be paid by certified check, cashier's
check or money order made payable to the Augusta-Richmond
County Commission.
Section 5. Augusta-Richmond County Code Section 6-2-142 (e) is hereby amended to increase and establish
alcohol license catering fees by deleting in its entirety, and substituting in lieu thereof the following, to wit:
(e) An alcoholic beverage caterer shall make application for an off-premise license as provided in
subsections (a) and (c) or subsections (b) and (d) of this Code section with the Augusta-Richmond
County Commission through the Director of Licensing and Inspection, and shall pay to Augusta an
annual license fee in the amount of four-hundred dollars ($400.00).
Section 6. This ordinance shall become effective upon adoption.
Section 7. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this _________ day of ______________, 2011.
AUGUSTA-RICHMOND COUNTY COMMISSION
By:________________________________________ First Reading: __________________
As its Mayor
ATTEST:___________________________________ Second Reading: ________________
Clerk
Attachment number 1 \nPage 2 of 2
Item # 7
Commission Meeting Agenda
10/4/2011 5:00 PM
Dance Hall Application
Department:License & Inspections
Caption:Motion to approve a request by Patrick Walton for a Dance
license to be used in connection with Magic City located at 3200
Mike Padgett Hwy. There will be Dance. District 2. Super
District 9. (Approved by Public Services Committee September
26, 2011)
Background:This is a new location.
Analysis:The applicant meets the requirements of the Augusta Richmond
County Dance Hall Ordinance.
Financial Impact:The applicant will pay a fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO has no
recommendation.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Commission Meeting Agenda
10/4/2011 5:00 PM
New Permanent Staff Positions
Department:Augusta Regional Airport
Caption:Motion to approve new permanent staff positions to operate the
American Eagle Airline Station at Augusta Regional Airport. The
Augusta Aviation Commission approved this item at their July 28,
2011 meeting. (Approved by Public Services Committee
September 26, 2011)
Background:In an effort to attract American Eagle Airlines to the market,
airport staff offered to provide ground handling services to the
airline at no cost for a period of one year. Due to the short
duration of the agreement, the airport made the decision to hire the
personnel needed to staff the American Eagle station through a
temporary agency. Once the incentive period ended, American
Eagle Airlines requested airport staff continue ground handling
operations for the airline.
Analysis:The ground handling service has opened a new line of business
and revenue for the airport while also providing flexibility for
attracting new airlines to the market. One of the challenges
experienced is that there is a fairly high turnover rate with the
temporary employees due to lack of benefits and job security.
Training requirements and costs associated with the position are
very high. In order to provide a successful operation for this new
line of business it is imperative that the airport has experienced
and dedicated employees on staff. We would like to transition the
current American Eagle staff from temporary employees to
permanent airport employees. The budget will be affected
positively with associated costs running approximately $290,000
dollars per year while revenues are projected at $380,000 per year,
a net profit of approximately $90,000.
Financial Impact:The budget will be affected positively with associated costs
running approximately $290,000 dollars per year while revenues
are projected at $380,000 per year, a net profit of approximately
$90,000.
Alternatives:Deny request.
Cover Memo
Item # 9
Recommendation:Approve request for New Permanent Staff Positions to operate
American Eagle Airlines.
Funds are Available
in the Following
Accounts:
551 08 1111 5111110 551 08 1111 5111210 551 08 1111
5113110
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Attachment number 1 \nPage 1 of 1
Item # 9
Commission Meeting Agenda
10/4/2011 5:00 PM
2012 Action Plan
Department:Housing & Community Development
Caption:Motion to approve Year 2012 Action Plan for Community
Development Block Grant (CDBG) Program, Home Investment
Partnerships (HOME) Program, Emergency Shelter Grant (ESG)
Program, Housing Opportunities for Persons with
AIDS (HOPWA) Program. (Approved by Administrative
Services Committee subject to the 30-day comment period
August 29, 2011)
Background:In order to fulfill statutory and regulatory requirements mandated
by the U.S. Department of Housing and Urban Development with
regard to the 2012 Action Plan, the City of Augusta is required to
make available for public comment the 2012 Action Plan that
provides the jurisdiction an opportunity to review the City of
Augusta, Housing and Community Development Department’s
local strategy to address needs in the areas of community
development, economic development, housing and homelessness.
This proposal includes an Action Plan for 2012 with a budget
that includes anticipated funding allocations for the Community
Development Block Grant ($2,190,442), HOME ($1,216,121),
ESG ($99,192) and HOPWA ($413,140) plus CDBG Program
Income from loan repayments of $150,000 and HOME loan
repayments of $1,000,000.
Analysis:If supported by the Augusta City Commission, the Housing and
Community Development Department will be able to fund these
projects in accordance with the submission of the 2010-2014
Consolidated Plan to the U. S. Department of Housing and Urban
Development (HUD).
Financial Impact:If approved by the City Commission, the Plan will continue to
provide funding of needed services and housing projects for low-
to moderate-income households throughout the City of Augusta.
Alternatives:None Recommended.
Cover Memo
Item # 10
Recommendation:Accept the 2012 Action Plan by resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
2012 PROPOSED ALLOCATIONS
Proposed Actual
Entitlement 2,040,442.00$
Program Income 150,000.00$
TOTAL 2,190,442.00$
IDIS # Project # Projects Proposed Actual
12010 Acquisition 150,000.00$
12030 Laney-Walker Initiative-DDA 175,000.00$
12031 Jessye Norman Improvements 50,000.00$
12032 Coordinated Health Svs. Imp $50,000.00
12040 Clearance & Demolition 100,000.00$
12050 Art Factory 15,000.00$
12051 Augusta Mini Theatre 15,000.00$
12052 Boys & Girls Club 10,000.00$
12053 CSRA Business League 15,000.00$
12054 CSRA EOA 15,000.00$
12055 Carings Works 10,000.00$
12056 Catholic Social Services 10,000.00$
12057 Christ Community Health 10,000.00$
12058 East Augusta CDC - foreclosure 15,000.00$
12059 Golden Harvest Brown Bag Program 20,000.00$
1205A Hope House-homeless vet program 10,000.00$
1205B JWC Helping Hands 5,000.00$
1205D Kids Restart 15,000.00$
1205E MACH Academy 15,000.00$
1205F Neighborhood Improvement Project 15,000.00$
1205G Promise Land CDC 10,000.00$
1205H Salvation Army 10,000.00$
1205I Senior Citizens Council 10,000.00$
1205J United Way 10,000.00$
12080 Relocation - HCD 142,354.00$
12140 Housing Rehabilitation Program 700,000.00$
12181 Small Business Development Loan 140,000.00$
12182 Antioch Micro-business Training 10,000.00$
12210 Administration - $428,088 438,088.00$
12211 Fair Housing - $10,000
TOTAL 2,190,442.00$
Economic Development
General Administration
2012 Community Development Block Grant Program
B-12-MC-13-0004
Acquisition
Public Facilities
Clearance/Demolition
Public Services ($235,000)
Relocation
Rehabilitation
6/29/2011
Attachment number 1 \nPage 1 of 3
Item # 10
2012 PROPOSED ALLOCATIONS
Proposed Actual
Entitlement 1,216,121.00$
Program Income 1,000,000.00$
TOTAL 2,216,121.00$
IDIS # Project # Projects Proposed Actual
Neighborhood Revitalization 1,612,091.00$
Downpayment Assistance 200,000.00$
CHDO Set-aside (15% mininum) 182,418.00$
Administration (10% max.) 221,612.00$
TOTAL 2,216,121.00$
GA-H-12-F002
Proposed Actual
425,918.00$
IDIS # Project # Projects Proposed Actual
Hope Health $100,000.00
St. Stephens Ministry $313,140.00
Administration (3%) $12,778.00
TOTAL $425,918.00
Proposed Actual
99,192.00$
IDIS # Project # Projects Proposed Actual
E121 Action Ministries 5,000.00$
E122 CSRA EOA 14,000.00$
E123 Georgia Legal Services 10,000.00$
E124 Hope House 13,000.00$
E125 Interfaith Hospitality Network 12,000.00$
E126 St. Stephen's Ministry 13,000.00$
E127 Safe Homes 10,764.00$
E128 Salvation Army 11,468.00$
E129 United Way 5,000.00$
Administration (5%) 4,960.00$
TOTAL 99,192.00$
2012 HOME Investmentment Partnerships Program
M-12-MC-13-0004
Entitlement
2012 Emergency Shelter Grants Program
S-12-13-0004
Housing Opportunities for Persons with Aids Program (HOPWA)
Entitlement
Attachment number 1 \nPage 2 of 3
Item # 10
2012 PROPOSED ALLOCATIONS
Attachment number 1 \nPage 3 of 3
Item # 10
Attachment number 2 \nPage 1 of 1
Item # 10
Commission Meeting Agenda
10/4/2011 5:00 PM
Amending the 2009, 2010, and 2011 Action Plans to Reprogram $320,663.49 in Community Development
Block Grant (CDBG funds).
Department:Housing and Community Development Department
Caption:Approve/discuss amending the 2009, 2010, 2011 Action Plans to
re-program $377,250.51 and the revision to Scope of Work in
Community Development Block Grant (CDBG) funds. (Received
as information at the August 29, 2011 Administrative Services
Committee)
Background:Because certain funds are being forfeited and certain projects have
unused funds, it has become necessary to reprogram these funds to
facilitate their expenditure. We are proposing that funds be
reprogrammed FROM the following projects: 1. Acquisition -
FY2009 CDBG $165,663.00 Justification: Acquisition activity
has decreased and funds were not being expended. 2. Down
Payment Assistance (DPA) - FY2011 CDBG $70,000.00
Justification: DPA activity has decreased and funds were not
being expended. 3. Down Payment Assistance (DPA) –
FY2010 CDBG 51,292.25 DPA activity has decreased and funds
were not being expended. Justification: DPA activity has
decreased and funds were not being expended. 4. CSRA EOA
–FY2009 Housing Counseling $26,571.23 Justification: The
project is closed out without using the entire grant. Therefore, the
balance is being re-programmed. 5. Augusta Youth Center
2010 - $4,026.72 Justification: Agency has closed with a balance
for re-programming. 6. Augusta Neighborhood Improvement
Corp. Inc. FY 2009 - $54,406.56 Justification: Project is
complete with a balance for re-programming. 7.
Bethlehem/Laney Walker Clean-up Interim Assistance – FY 2009
-$5,000.00 Justification: Volunteer supported project is
completed without any expenditures for balance to re-program.
8. St. Stephen’s Ministry – $290.26 Justification: Facility
Improvements complete with a balance to re-program. Staff is
proposing the funds be reprogrammed to the following projects:
For CDBG: 1. Small Business Development - $295,360.31
Funds are being transferred to support the Small Business
Development Loan Program that will be able to expend the funds
by end of October 2011 to meet HUD expenditure requirement.
2. Brigham Park Improvements - $51,292.25 Funds are being
Cover Memo
Item # 11
transferred to support the Park Improvements that will be able to
expend the funds by end of October 2011 to meet HUD
expenditure requirement. 3. Shiloh Community Center -
$4,026.72 – Funds are being transferred to support the Public
Service efforts. 4. Augusta Mini Theatre - $7,190.41- Funds are
being transferred to support the services to provided piano, dance
and drama instructions. 5. Boys & Girls Club - $7,190.41
Funds are being transferred to support youth service programs
and program supplies. 6. Hope House, Inc - $7,190.41
Funds are being transferred to assist in the costs related to
providing supportive services to homeless women recovering from
substance abuse. 7. New Bethlehem Center - $5,000.00 Funds
are being transferred to support after school care programs Staff
is proposing the revision of program Scope of Work from the
following projects: 1) Brigham Park –To re-construct three
tennis courts located at the Henry Brigham Center
Justification: Project is providing improvement to additional areas
of the park. 2) Dyess Park – To improve and/or expand
community center which will include renovation and additional
space for kitchen, business/office, classroom, fitness, storage and
bathroom. Justification: Project is providing additional
improvements to areas of the park. Staff is proposing the
revision of program Scope of Work to the following projects:
1) Brigham Park – to Brigham Park Improvements 2) Dyess
Park – to Dyess Park/Pool Improvements and designs According
to the City’s Citizen Participation Policy, this increase in
allocations constitute a substantial change to the Action
Plans. Therefore, the revisions must be presented to the public for
a 30-day comment period. If comments are received, they will be
presented to the Commission for consideration. We are
requesting authorization to proceed with the publication of a
public notice in the newspapers to solicit comments on the
changes. The Public Notice will be published in the Augusta
Chronicle August 30, 2011 and the Metro Courier September 1,
2011. The deadline for comments will be October 30, 2011. Any
comments received will be presented to Commission on October
4, 2011.
Analysis:The additional funds will allow the department to fund and
proceed with more projects.
Financial Impact:More funds available for projects.
Alternatives:None
Recommendation:Accept the Housing and Community Department (HCD)
recommendations for use of the additional funds and grant HCD
authorization to proceed with the publication of a Public Notice
soliciting citizen comments on the proposed changes to the 2009
Cover Memo
Item # 11
through 2010 Action Plans. On October 4, 2011, any comments
received will be presented to Commission for consideration.
Funds are Available
in the Following
Accounts:
Community Development Block Grant (CDBG)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
REPROGRAMMING OF CDBG FUNDS
Amend 2009 and 2010 Action Plans
August 29, 2011
CDBG FUNDS - $286,955.74
Public Service FUNDS - $30,597.95
Public Facility and Clearance and Demolition FUNDS - $59,696.82
FROM
Amount
(-)
TO
Amount
(+)
Acquisition –HCD- FY2010-
$200,663.49
165,663.49 Small Business Development 165,663.49
DPA FY 2011 $84,966.00 -70,000 Small Business Development
70,000.00
DPA FY 2010 $51,292.25
-51,292.25
Brigham Tennis Court/Track
Project
51,292.25
TOTAL 286,955.74 TOTAL $286,955.74
FROM
Amount
(-)
TO
Amount
(+)
Augusta Youth Center 2010 $4,026.72 Shiloh Community Center 4,026.72
CSRA EOA – Housing Counseling $26,571.23 Augusta Mini Theatre
Boys & Girls Club
Hope House, Inc.
ew Bethlehem Center
7,190.41
7,190.41
7,190.41
5,000.00
TOTAL -$30,597.95 TOTAL $30,597.95
FROM
Amount
(-)
TO
Amount
(+)
Former ANIC FY 2009 (PF) -54,406.56 Small Business Development 54,406.56
Bethlehem/Laney Walker Clean-up
Interim Assistance
-5,000 Small Business Development 5,000.00
St. Stephen’s Ministry 290.26 Small Business Development 290.26
TOTAL -$59,406.56 TOTAL $59,696.82
Attachment number 1 \nPage 1 of 1
Item # 11
Commission Meeting Agenda
10/4/2011 5:00 PM
Salary Reduction from February thru September 2011
Department:Administrator
Caption:Update from the Administrator regarding the salary reduction of
1.88% taken February thru September 2011 pay periods. (No
recommendation from Administrative Services Committee
September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Commission Meeting Agenda
10/4/2011 5:00 PM
Purchase of Services Grant for Juvenile Offenders
Department:Clerk of Commission
Caption:Motion to approve an Application of Purchase of Services Grant
for Juvenile Offenders (#JB-08ST-0002/CFDA# 16.523).
(Approved by Public Safety Committee September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 5
Item # 13
Attachment number 1 \nPage 2 of 5
Item # 13
Attachment number 1 \nPage 3 of 5
Item # 13
Attachment number 1 \nPage 4 of 5
Item # 13
Attachment number 1 \nPage 5 of 5
Item # 13
Commission Meeting Agenda
10/4/2011 5:00 PM
2011 Replacement for RCSO Civil-Fugitive Totaled Vehicle
Department:Finance Department -Fleet Management Division
Caption:Motion to approve the replacement of one automobile for the
Richmond County Sheriff’s Office – Civil/Fugitive Division using
Sales Phase VI Sales Tax Funds. (Approved by Finance
Committee September 26, 2011)
Background:Recently while transporting a prisoner, one of the Civil Division’s
vehicles, asset number 209047, a 2009 Crown Victoria with
83,423 miles on it was rear ended and deemed a total loss by the
insurance adjuster. These vehicles are used primarily for
transporting prisoners on high mileage cross country trips so the
need for a new vehicle is essential. There are currently no
replacement units in the fleet available for this type of use. The
purchase of the destroyed Civil Division vehicle is crucial to the
departments ongoing mission of transporting prisoners to distant
locations for state and federal obligations. A picture of the vehicle
is attached for your review.
Analysis:Pricing for the replacement vehicle will be from Bid 09-175. We
have been informed by the vender that the pricing for the vehicles
remain the same for the 2011 models as it was for the 2010
models. The tabulation sheet is attached for review
Financial Impact:The 1 Civil Division vehicle will be purchased for $24,471.00
from Bobby Jones Ford . The purchase will be bought through the
Sales Tax funds (Phase VI). The detailed listing is attached for
review.
Alternatives:1.Approve the request for the purchase of 1 Civil Division
Vehicle. 2. Do not approve the request.
Recommendation:Approve request to purchase 1 automobile for a cost of
$24,471.00 using available Phase VI Sales Tax funds.
Funds are Available Cover Memo
Item # 14
in the Following
Accounts:328-03-1310/54.22110- Sales Tax Phase VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14
209047
2009 Ford Crown Victoria
RCSO-Civil/Fugitive Division
Date of Accident: 8-25-2011
Attachment number 2 \nPage 1 of 1
Item # 14
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 13, 2009 for furnishing:
Bid Item #09-174 Work Detail/Prison Transport Van for Fleet Department
Bid Item #09-175 Crown Victoria Police Automobile for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, November 5, 2009
Metro Courier October 21, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 3 \nPage 1 of 1
Item # 14
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
5.00
Vehicle/Op Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
5.01
Adm Pkg $23,379.00 $23,379.00 $23,593.00
5.02
Civil Pkg $24,471.00 $24,471.00 $24,639.00
5.03
Fugit Pkg $24,779.00 $24,921.00 $24,989.00
5.04
Marsh Pkg $26,242.00 $26,242.00 $26,570.00
5.05
Patrol Pkg $27,943.00 $28,011.00 $27,943.00
5.06
Traffc Pkg $27,355.00 $27,468.00 $27,355.00
6.00
Outfit Spc
6.01
W SX8BBB $1,695.00 $1,680.00 $1,660.00
6.02
W CSP690 $105.00 $210.00 $202.00
6.03
Pro Copp $290.00 $272.00 $262.00
6.04
Sho-Me $100.00 $145.00 $139.00
6.05
Out Recp $20.00 $25.00 $25.00
6.06
2 Talon $14.00 $80.00 $75.00
6.07
Flr Mats $40.00 $55.00 $50.00
6.08
Jump Con $160.00 $190.00 $182.00
6.09
W UHF215 $33.00 $80.00 $75.00
6.10
W UBF 515 $42.00 $90.00 $85.00
6.11
Corner lgt $305.00 $370.00 $360.00
6.12
W MMBB $265.00 $310.00 $300.00
6.13
W MMBA $265.00 $285.00 $280.00
6.14
Alpha 12R $192.00 $182.00 $182.00
6.15
Fed Sign $187.00 $190.00 $188.00
6.16
Motorola $325.00 $360.00 $350.00
6.17
Setina 10S $445.00 $590.00 $585.00
6.18
Setina 10C $520.00 Included
in 6.19
Included
in 6.19
Bid #09-175
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Local vendors are
highlighted in blue.
Attachment number 4 \nPage 1 of 2
Item # 14
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
6.00
Outfit Spc Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
6.19
Lower Ext
plate/w tk
$50.00 $575.00 $568.00
6.20
Rear Door
panels
$165.00 $140.00 $139.00
6.21
Rear Side
Windows
$175.00 $185.00 $185.00
6.22
Rear Seat $405.00 $360.00 $352.00
6.23
Floor Pan $215.00 $185.00 $185.00
6.24
Shotgun
mount &
lock
$299.00 $270.00 $265.00
6.25
Shotgun
mount
$42.00 $86.00 $86.00
6.26
#35
window tint
$115.00 $185.00 $185.00
6.27
Fire
Extinguish
$45.00 $79.00 $79.00
6.28
Factory
fire supp
System
$2,936.00 $3,250.00 $3,041.00
6.29
Factory
keyless
entry
$214.00 $255.00 $222.00
Approx.
Delivery
Tine
90-120 days 90-120 days 8-10 weeks
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Bid #09-175
Local vendors are
highlighted in blue.
Attachment number 4 \nPage 2 of 2
Item # 14
Attachment number 5 \nPage 1 of 3
Item # 14
Attachment number 5 \nPage 2 of 3
Item # 14
Attachment number 5 \nPage 3 of 3
Item # 14
Attachment number 6 \nPage 1 of 1
Item # 14
Commission Meeting Agenda
10/4/2011 5:00 PM
Augusta Convention and Visitors Bureau
Department:Clerk of Commission
Caption:Motion to approve accepting the GDOT TE award of $200,000
for the Augusta Entryway Beautification Plan to be managed by
the Augusta CVB and to provide the required 20% cash match,
which (the $40K) needed has been allotted for through SPLOST
funding. (Approved by Finance Committee September 26,
2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 1
Item # 15
Commission Meeting Agenda
10/4/2011 5:00 PM
Gethsemane Baptist Church
Department:Clerk of Commission
Caption:Motion to approve accepting the pro-rated taxes for 2011 relative
to a request from Gethsemane Baptist Church for an abatement of
2011 property taxes for a parking lot located near the church at
1479 Wrightsboro Road.(Approved by Finance Committee
September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 5
Item # 16
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Item # 16
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Item # 16
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Item # 16
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Item # 16
Commission Meeting Agenda
10/4/2011 5:00 PM
House of Prayer Christian Church
Department:Clerk of Commission
Caption:Motion to approve accepting the pro-rated taxes only for the
exempt property at 2952 Old Tobacco Road relative to a request
from the House of Prayer Christian Church for an exemption
from property taxes for the year 2010 on property located at 2938,
2942, and 2952 Old Tobacco Road. (Approved by Finance
Committee September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 7
Item # 17
Attachment number 1 \nPage 2 of 7
Item # 17
Attachment number 1 \nPage 3 of 7
Item # 17
Attachment number 1 \nPage 4 of 7
Item # 17
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Item # 17
Attachment number 1 \nPage 6 of 7
Item # 17
Attachment number 1 \nPage 7 of 7
Item # 17
Commission Meeting Agenda
10/4/2011 5:00 PM
Parking Deck Agreement and Conference Center Parking Lease
Department:Administrator
Caption:Motion to approve the Reynolds Street Parking Deck
Management Agreement and the Conference Center Parking
Lease. (Approved by Finance Committee September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 18
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Attachment number 2 \nPage 14 of 14
Item # 18
Commission Meeting Agenda
10/4/2011 5:00 PM
Urban Development Fund Budget Adjustment
Department:Housing & Community Development
Caption:Motion to approve increasing the Urban Development Fund
Budget by $40,000. (Approved by Finance Committee
September 26, 2011)
Background:The Housing & Community Development Department has
accumulated over $40,000 in non-federal program income.
Analysis:The City's Housing & Community Development Department failed
to budget for this during the FY2011 budget process. In order to
have access to the funds for unexpected needs as they occur, during
the current fiscal year, a budget amendment is required.
Financial Impact:Increase to expenditures without any impact on cash flow.
Alternatives:None recommended.
Recommendation:Approve an increase to the budget by $40,000 to enable the
Housing & Community Development Department to access funds
as needed.
Funds are Available
in the Following
Accounts:
Urban Development Fund Budget
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Commission Meeting Agenda
10/4/2011 5:00 PM
Salary Reduction February thru September 2011
Department:Administrator
Caption:Motion to approve a temporary pay increase for employees of 6%
for the final five pay periods of 2011. (No recommendation
from Finance Committee September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Commission Meeting Agenda
10/4/2011 5:00 PM
Acquisition of right-of-way and temporary construction easement to Richmond County, Georgia from
Georgia Power Company
Department:Engineering Services
Caption:Motion to approve resolution authorizing the condemnation of
1,970 square feet of right-of-way and 1,322 square feet of
temporary construction easement to Richmond County, Georgia.
(Approved by Engineering Services Committee September 26,
2011)
Background:The right-of-way and temporary construction easement are
granted to Richmond County to assist Richmond County in
construction of improvements “Marvin Griffin Road Improvement
Project, 1633 Marvin Griffin Road.” This is the remaining parcel
to be acquired prior to commencement of this construction.
Analysis:N/A
Financial Impact:Just and adequate estimated to be in the sum of $1,500.00. Said
funds are available from the property right-of-way fund.
Alternatives:Non-condemnation alternatives have been exhausted.
Recommendation:Approve resolution to authorize the Mayor to sign the
condemnation of said right-of-way and temporary construction
easement.
Funds are Available
in the Following
Accounts:
Funds Available General Ledger No. 323-04-1110-54.11120 Job
Ledger No. 2968236303-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 21
Administrator.
Clerk of Commission
Cover Memo
Item # 21
AGENDA ITEM ______________
EDITION ______________
DATE: September 14, 2011
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission
FROM: Daniel W. Hamilton and Andrew McKenzie, General Counsel
SUBJECT: Acquisition of right-of-way and temporary construction easement to Richmond
County, Georgia from Georgia Power Company
CAPTION: Condemnation of 1,970 square feet of right-of-way and 1,322
square feet of temporary construction easement to Richmond
County, Georgia.
BACKGROUND: This right-of-way and temporary construction easement are
granted to Richmond County to assist Richmond County in
construction of improvements “Marvin Griffin Road Improvement
Project, 1633 Marvin Griffin Road.” This is the remaining parcel to
be acquired prior to commencement of this construction.
ANALYSIS: N/A
FINANCIAL IMPACT: Just and adequate estimated to be in the sum of $1,500.00. Said
funds are available from the property right-of-way fund.
ALTERNATIVES: Non-condemnation alternatives have been exhausted.
RECOMMENDATION: Approve resolution to authorize the Mayor to sign the
condemnation of said right-of-way and temporary construction
easement.
AGENDA DATE: September 26, 2011
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS: ____________
___________________________________
ADMINISTRATOR:____________________ ___________________________________
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 21
Commission Meeting Agenda
10/4/2011 5:00 PM
Amendment No. 1 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities
Department:Utilities
Caption:Motion to approve Amendment No. 1 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2011 at
$5,503,482.00 and authorize two special projects at a cost of
$2,647,778.00. (Approved by Engineering Services Committee
September 26, 2011)
Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement which establishes
the budget for the year. Attached is a proposed Amendment No. 1
from ESG, which sets forth a 2011 budget of $5,503,482.00. The
estimated cost of wastewater treatment services for 2011 is
$5,222,232.00. We have also included an allowance of
$281,500.00 to provide for ESG assistance with maintenance as
may be needed at the water treatment facilities and other areas
within our system. In addition to the normal contracted activities
we have requested that ESG provide proposals to manage some
additional work at the Messerly WPCP site. The two projects
included in this proposal are the final paving of all plant roads and
the replacement of plant screening systems. The combined cost of
these two projects is $2,647,778.00.
Analysis:The proposed budget amendment represents a 3.75% increase over
the 2010 budget for this work. A review of these costs supports
the increase based on increased costs in the areas of Personnel,
Utilities, Chemicals and Solids Handling. The two projects
proposed as additional work have been anticipated as projects that
would need to follow the completion of the recent major plant
upgrade. The paving project was part of a scope that was removed
from the upgrade project to allow us to take advantage of an
anticipated cost reduction by not committing to paving prices
during a period of inflated oil pricing. The estimate at the time of
that decision was that the paving would cost approximately $2
Million. Through reduced unit prices and a reduction in scope we
have reduced the cost to $1,048,000.00. The screening upgrade
Cover Memo
Item # 22
was originally planned to take place in a future project but recent
improvements to our wastewater collection system have resulted
in an ability to transport flow to the treatment plant more quickly
during significant storm events. We have observed that the peak
flow rates reaching the plant are greater than anticipated and are
approaching the hydraulic capacity of our current screening
system. We are also seeing increased maintenance costs for the
existing system which is now 28 years old. We believe this
upgrade is necessary to provide the reliability to meet the flow
demands of the facility. The cost of the screening upgrade is
$1,599,778.00. Having these two projects managed by ESG
allows for expedited performance of the work and avoids conflict
with plant operations during construction.
Financial Impact:Operations Contract cost of $5,503,482.00 from account
506043310-5211110; Special Projects cost of $1,048,000.00 from
account 511043420-5412110 / 80311010-5412110 for paving and
$1,599,778.00 from account 511043420-5425210 / 80311020-
5412110 for screening upgrade
Alternatives:No viable alternatives.
Recommendation:We recommend approval of Amendment No. 1 to Agreement with
ESG Operations, Inc. to establish the final budget amount for
2011 at $5,503,482.00 and authorize two special projects at a cost
of $2,647,778.00.
Funds are Available
in the Following
Accounts:
506043310-5211110; 511043420-5412110 / 80311010-5412110;
511043420-5425210 / 80311020-5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
MEMORANDUM
1
ESG Operations 2011 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: August 25, 2011
ESG has reviewed last year’s expenditures in an effort to prepare a budget for AUD’s 2011
fiscal year. The following table summarizes 2010’s budget and ESG’s requested 2011
budget.
ESG Budget Comparison
2010 2011 Delta
Personnel Services $ 1,926,234.00 $ 1,981,384.00 $ 55,150.00
Administrative Expenses $ 119,000.00 $ 119,000.00 $ -
Utilities $ 96,000.00 $ 127,200.00 $ 31,200.00
Chemicals $ 399,000.00 $ 419,400.00 $ 20,400.00
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 125,000.00 $ -
Outside Services $ 285,000.00 $ 310,000.00 $ 25,000.00
Biosolids Management $ 1,105,000.00 $ 1,150,000.00 $ 45,000.00
Maintenance & Repair $ 300,000.00 $ 300,000.00 $ -
Total Operating Budget $4,465,234.00 $4,641,984.00 $176,750.00
Management &
Administrative Fee (12.5%) $ 558,154.25 $ 580,248.00 $ 22,093.75
Contractor’s Subtotal $5,023,388.25 $5,222,232.00 $198,843.75
Director’s Allowance $250,000.00 $250,000.00 $ -
Management &
Administrative Fee (12.5%) $ 31,250.00 $ 31,250.00 $ -
Director’s Allowance
Subtotal $ 281,250.00 $ 281,250.00 $ -
Total Budget $5,304,638.25 $5,503,482.00 $198,843.75
ESG is confident in maintaining last year’s budget number for most accounts with the
exception of; Personnel Services, Utilities, Chemicals, Outside Services, and Solids Disposal.
The reason for the requested increase is as follows:
Attachment number 1 \nPage 1 of 15
Item # 22
TECHNICAL MEMORANDUM—ESG OPERATIONS 2011 BUDGET PROPOSAL
2
x Personnel Services: ESG has partnered with the Southeastern Natural Sciences
Academy to provide public education programs related to Augusta’s wetlands
treatment system. The Academy’s presence at the site provides strong benefit to
Augusta including maintenance of educational and recreational features of the
treatment wetlands and providing site security. The Academy will also provide
educational programs that Augusta Utilities committed to as part of their original
watershed assessment program. The watershed assessment is currently being
updated, and public education will be a key component of this program. To this end
ESG and AU will share the cost of two Educational Specialists.
x Utilities: An outside lighting service agreement is in place with Georgia Power
whereby they maintain all outside lighting from the base of the pole through the
bulb. As part of the facility upgrade additional lights were installed resulting in a
price increase.
x Chemicals: As part of the facility upgrade sodium hypochlorite generators were
installed to ensure disinfection of the treated effluent. The fail safe for this system in
the event of an equipment failure is to purchase bulk 12.5% sodium hypochlorite.
Therefore, ESG has budgeted 6 loads for use during maintenance of the generation
system.
x Outside Services: The recommended increase is needed to pay for the landscaping
services associated with the new berm and plant installation. Included with this
service is a one year warranty on plants installed at the end of 2010.
x Solids Handling: Maintaining soil pH is an imperative part of managing the
biosolids program. In 2010, ESG under-budgeted this line item and is proposing the
increase to bring the actual usage in-line with field requirements.
ESG’s proposed overall increase for 2011 is 3.75% which is higher than our estimated
increase of 1.45%.
Also, included in Amendment No. 1 as Appendix G & H are additional scopes of service
that resolve unfinished activities at the JB Messerly WPCP. Appendix G provides for
paving of the JB Messerly WPCP that was removed from Parsons scope of service during
the value engineering phase of the project. Appendix H replaces three bar screens that are
at the end of their useful life and require excessive maintenance attention.
We are available at your convenience to clarify our estimate or answer any questions.
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Item # 22
Commission Meeting Agenda
10/4/2011 5:00 PM
Approve design contract with S.L. King & Associates, Inc. for water main upgrades in various areas of
Augusta-Richmond County
Department:Utilities
Caption:Motion to approve design contract with S.L. King & Associates,
Inc. in an amount not to exceed $100,000 for water line system
upgrades to various areas of Augusta-Richmond
County. (Approved by Engineering Services Committee
September 26, 2011)
Background:There are various loctions throughout Augusta where the existing
water system is not sufficient to support adequate fire
protection. This design contract would allow us to begin
the process of upgrading these lines. We anticipate prioritizing
these areas and incorporating construction into our capital
improvements program The requirements of the contract include
the design of upgrades and replacement of various existing water
mains in Augusta-Richmond County. The entire area of upgrade
includes approximately 130,000 linear feet of water main. The
main objective of this design is to provide adequate fire protection
and replace deteriorating water mains serving area businesses and
residences.
Analysis:Individual areas will be let for design on a task-order basis.
Design fees for each area will be negotiated on a time and
materials basis according to the attached rate sheet.
Financial Impact:Phase I not to exceed $100,000. These funds are available from
the following account: 510043410-5212115 / 81100020-5212115
Alternatives:Reject the award of the design contract, which would leave the
existing areas in need of water main upgrades providing
inadequate fire protection, incomplete loops, and deteriorating
water mains.
Recommendation:To award a design contract for the water main upgrades to various
areas of Augusta-Richmond County to S.L. King & Associates,
Inc. for $100,000. Cover Memo
Item # 23
Funds are Available
in the Following
Accounts:
$100,000 from account 510043410-5212115 / 81100020-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
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Attachment number 1 \nPage 1 of 1
Item # 23
1. Fleming Acres
2. Windsor Lake Subdivision
3. Ranch Estates
4. Bedford Heights
5. Broome Road
6. Harding Road
7. Kenny Road
8. Nellie Drive
9. Smokey Road
10. Westbrook Drive
11. Bennock Mill Loop
12. Prince Road
13. Ruffin Road
14. Keys Road
15. Raborn Road
16. Bennock Mill Road
17. Floyd Drive
18. Gravel Pit Road
19. Happy Circle
20. Greens Road
21. Gordon Hwy
22. Wylds Road
23. Hood Road
G A 8 8
D E A N S B RID G E
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GORDON
M
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BROWNS
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WRIGHTSBORO
15TH
BROAD
TOBACCO
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PEACH ORCHARD
WINDSOR SPRING
12
T
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STORY MILL
IN TE RSTAT E 20
C L A R K
MILLEDGEVILLE
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WASHINGTON
K E Y S V I L L E
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Attachment number 2 \nPage 1 of 1
Item # 23
Attachment number 3 \nPage 1 of 2
Item # 23
Attachment number 3 \nPage 2 of 2
Item # 23
Commission Meeting Agenda
10/4/2011 5:00 PM
Georgia Johnson
Department:Clerk of Commission
Caption:Motion to approve asking the Attorney to render an opinion at the
next committee meeting regarding the attachment of the garbage
fees to the property tax bills and to ask the Solid Waste Director to
gather information concerning the number of customers who have
full disability exemptions and pay only for garbage and street
lights; and determine what can be done for those with that
adjustment only in association with presentation by Ms. Georgia
Johnson . (Approved by Engineering Services Committee
September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 24
Attachment number 1 \nPage 1 of 1
Item # 24
Commission Meeting Agenda
10/4/2011 5:00 PM
Paving Various Roads, Phase 9 – Contract 4-Youngblood Dr & Youngblood Lane Bid 11-119
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve award of Construction Contract to Mabus
Brothers Construction, Inc., in the amount of $498,565.05 for the
Paving Various Roads, Phase 9 – Contract 4 (Youngblood Dr. &
Youngblood Lane) Project CPB #324-041110-208824001, subject
to receipt of signed contracts and proper bonds as requested by
AED. Funding is available in the project account and Phase 4
Fund balance.(Approved by Engineering Services Committee
September 26, 2011)
Background:Youngblood Dr. & Youngblood Lane is one of several dirt roads
approved for paving in Paving Various Roads, Phase IX. This
project will consist of improving limited drainage and paving
along Youngblood Drive and Youngblood Lane. The contract
time is 120 calendar days.
Analysis:Bids were received on June 22, 2011 with Mabus Brothers
Construction Co., Inc. being the low bidder. The bid results are as
follow: CONTRACTORS BID 1. Mabus Brothers Construction
Co., Inc. $498,565.05 2. Reeves Construction $584,172.35 3.
Blair Construction $635,749.42 It is the recommendation of the
Engineering Department to award this project to Mabus Brothers
Construction Co., Inc.
Financial Impact:Funds are available in the Paving Various Roads, Phase IX
accounts and Phase 4 Fund balance account to be transferred to
the construction budget.
Alternatives:1) Approve award of Construction Contract to Mabus Brothers
Construction in the amount of $498,565.05 for the Paving Various
Roads, Phase 9 – Contract 4 (Youngblood Dr. & Youngblood
Lane) Project CPB #324-041110-208824001, subject to receipt of
signed contracts and proper bonds as requested by AED. Funding
is available in the project account and Phase 4 Fund balance. 2)
Do not approve.
Cover Memo
Item # 25
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
324-041110-208824001/5414110-208824001
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
AUGUSTA-RICHMOND COUNTY, GEORGIA CAPITAL PROJECT BUDGET
PAVING VARIOUS RDS, PHASE IX
CONTRACT -4 YOUNGBLOOD DR
YOUNGBLOOD LANE
CPB#324-041110-208824001
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized CPB# 324-041110-208824001. This project consist of
of improving limited drainage and paving Youngblood Dr & Youngblood Land from
existing dirt roads in the amount of $498,565.05. Funding for this project is approved
in the project right of way account and will be transferred to the project construction account.
Section 2: The following revenues are available to the Consolidated Government
to complete the project.
Special 1% Sales Tax, Phase IV $1,000,000
Special 1% Sales Tax, Phase IV Fund Balance $130,000
1,130,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $1,130,000 Varies $1,130,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
______________________________________
Deke Copenhaven, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
information reference this request, contact Engineering at ext 5070. Thanks
1 of 2
Attachment number 1 \nPage 1 of 2
Item # 25
AUGUSTA-RICHMOND COUNTY, GEORGIA CAPITAL PROJECT BUDGET
PAVING VARIOUS RDS, PHASE IX
CONTRACT -4 YOUNGBLOOD DR
YOUNGBLOOD LANE
CPB#324-041110-208824001
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-041110-208824001 ($1,000,000)($1,000,000)
SPLOST IV Fund Balance ($130,000)($130,000)
TOTAL SOURCES:($1,000,000)($130,000)($1,130,000)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-208824001
RIGHT OF WAY
324-04-1110-5411120-208824001
ROADS
324-04-1110-5414110-208824001 $1,000,000 $130,000 $1,130,000
Contract 1 $159,837; Contract - 2 $169,847
Contract 3, $299,515; Contract 4-$498,565
TOTAL USES:$1,000,000 $130,000 $1,130,000
2 of 2
Attachment number 1 \nPage 2 of 2
Item # 25
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Wednesday, May 18, 2011 for furnishing:
Bid Item #11-119 Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane for
Engineering Department
Bid Item #11-121 Goshen Lake Drive South Drainage Project for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-
refundable for Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane is $100.00 and for
Goshen Lake Drive South Drainage Project is $50.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablueprint.com) at no
charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 31, 2011. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, April 26, 2011 @ 11:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions must be
submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, April 29, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These
requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE)
requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws.
Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining
the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a
DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of
funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 31, April 7, 14, 21, 2011
Metro Courier April 6, 2011
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2 \nPage 1 of 1
Item # 25
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Attachment number 3 \nPage 1 of 1
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Commission Meeting Agenda
10/4/2011 5:00 PM
Street Lighting 8/2011
Department:Engineering/Traffic
Caption:Motion to approve a resolution creating street lighting districts.
(Approved by Engineering Services Committee September 26,
2011)
Background:The Engineering Department has been petitioned by the citizens
requesting street lighting in their neighborhood pursuant to a 1971
Commission Resolution authorizing the creating of Street
Lighting Districts. The petitioners agree to pay for all costs
associated with the installation, ongoing maintenance and energy.
Analysis:Currently, street lighting is non-existing in these areas. Street
lighting has been an effective measure to increase pedestrian and
vehicular safety, assist in crime prevention, and to promote
businesses and community pride.
Financial Impact:: Street Lighting Districts are funded by a self supporting fund.
Street Lighting charges vary based on the type lighting requested
or required, billable front footage, and light wattage and spacing.
Costs for the subject districts follow: Lighting District No.329D
Manchester Lighting District No. 103F Pinnacle Place
Alternatives:
Recommendation:Approve Districts
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNTS:
2760416105233111/Legal Advertising
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 26
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
Commission Meeting Agenda
10/4/2011 5:00 PM
Walton Hills, Section 8, Phase 2
Department:Engineering Department-Abie L. Ladson, P.E., CPESC
Caption:Motion to approve the deeds of dedication, maintenance
agreements, and road resolutions submitted by the Engineering
and Augusta Utilities Departments for Walton Hills, Section 8,
Phase 2. (Approved by Engineering Services Committee
September 26, 2011)
Background:The final plat was approved by the Commission on March 15,
2011. The subdivision design and plat for this section, including
the storm drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deed and
maintenance agreement, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering, and Augusta
Utilities Departments for Walton Hills, Section 8, Phase 2. 2. Do
not approve and risk litigation.
Cover Memo
Item # 27
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
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Commission Meeting Agenda
10/4/2011 5:00 PM
Webster Detention Center, Phase II
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve tasking the Attorney and Administrator to
review for legal compliance and make any necessary changes for
approval of the selection committee’s recommendation to
select R.W. Allen, LLC as the Construction Manager at Risk for
Webster Detention Center – Phase II. (Approved by Engineering
Services Committee September 26, 2011)
Background:During the Programming Phase of the project, a Request for
Qualifications (RFQ) was prepared to solicit qualification
statements and proposals for Construction Management at Risk
Services for Webster Detention Center – Phase II.
Analysis:We received four (4) compliant responses for the Phase I
qualifications submittals, after these were evaluated by the
selection committee, all four (4) firms were selected to participate
in the Phase II Interviews. After the Phase II Interviews were
completed and scored, the fees for the General Conditions Costs,
Preconstruction Services and Construction Management Fees
were opened and scored according to the scoring matrix included
in the Phase II submittal requirements. The selection committee
has completed the evaluation of the Phase I and Phase II
submittals from the Construction Manager at Risk Firms and
hereby recommends that Augusta, Georgia select R.W. Allen as
the Construction Manager at Risk for Webster Detention Center –
Phase II.
Financial Impact:The total amount of $921,852.50 for the General Conditions,
Preconstruction Services and Management Fees is included in the
overall total project budget of $16,990,000.00.
Alternatives:1. Approve the selection committee’s recommendation to select
R.W. Allen, LLC as the Construction Manager at Risk for
Webster Detention Center – Phase II. 2. Select a different method
of procuring the Construction Management at Risk services and
award the total contract to a lump sum bidder, which will delay
the completion date of the project and increase the total project
Cover Memo
Item # 28
costs.
Recommendation:#1. Approve the selection committee’s recommendation to select
R.W. Allen, LLC as the Construction Manager at Risk for
Webster Detention Center – Phase II.
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL - 210356004
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
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Commission Meeting Agenda
10/4/2011 5:00 PM
Windsor Spring Road, Phase IV & V (novation of contract)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve the request from Jordan, Jones and Goulding,
Inc. (JJG), Supplemental Agreement Request 10, on the Windsor
Spring Road projects, 323-04-299823766 and 323-04-2998786,
for the novation of the contract to reflect the name change from
Jordan, Jones and Goulding, Inc. to Jacobs Engineering Group
Inc. in accordance with the merger that occurred on February 12,
2010 as requested by AED(Approved by Engineering Services
Committee September 26, 2011) .
Background:These are Georgia Department of Transportation (GDOT) projects
that will widen and reconstruct Windsor Spring Road to 4 lanes
with a 19’ raised median from State Route 88 in Hephzibah to
Tobacco Road and replace the bridges over Norfolk Southern
Railroad and Spirit Creek. Augusta-Richmond County and GDOT
entered into an agreement on April 6, 1999 which stated that
Augusta-Richmond County would be responsible for preliminary
engineering activities. The Engineering Department entered into
an agreement with JJG on June 27, 2001 to provide these services.
Analysis:On April 6, 1999 Augusta-Richmond County (ARC) entered into
an agreement with GDOT which stated that ARC would be
responsible for providing the preliminary engineering activities on
the Windsor Spring Road Section IV and Section V projects. On
June 27, 2001 ARC entered into an agreement with JJG to provide
these services. On February 12, 2010 JJG merged with Jacobs
Engineering Group Inc. The contract that JJG has with Augusta-
Richmond County Engineering Department to provide
engineering support activities on the Windsor Spring Road
Section IV and Section V projects was not affected by the merger.
It is the desire of the Engineering Department and Jacobs
Engineering Group to novate the contract to reflect the name
change.
Financial Impact:N/A
Alternatives:Approve the request from Jordan, Jones and Goulding, Inc. (JJG),
Cover Memo
Item # 29
Supplemental Agreement Request 10, on the Windsor Spring
Road projects, 323-04-299823766 and 323-04-2998786, for the
novation of the contract to reflect the name change from Jordan,
Jones and Goulding, Inc. to Jacobs Engineering Group Inc. in
accordance with the merger that occurred on February 12, 2010 as
requested by AED.
Recommendation:Approve Alternate 1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
(SA02 – For changes greater than $20,000) March 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County
Project Number(s): 323-041110-299823766 & 323-041110-299823786
GDOT Number (s):
STP00-7007-00 (006) & STP00-1105-00 (004)
PI 250610 & 254320
Supplemental Agreement
Number: 10
Purchase Order Number: 53296
WHEREAS, We, Jordan, Jones and Goulding, Inc., Consultant, entered into a contract with Augusta-
Richmond County on June 27, 2001, for engineering design services associated with the improvements to
Windsor Spring Road Improvements Section IV & Section V, projects STP00-7007-00 (006) & STP00-1105-
00 (004), File Reference No. 11-014 (A), and
WHEREAS, Consultant has since become a wholly owned subsidiary of Jacobs Engineering Group Inc.
(“Jacobs”) and has begun the process of consolidating its operations with same, and
WHEREAS, We, the City of Augusta-Richmond County, desire to approve the assignment and transfer of the
Agreement and the obligations contained therein to Jacobs, and
WHEREAS, the parties wish to finalize the assignment of the agreement as further outlined in the following
Supplemental Agreement to-wit:
1. Change of Contracting Entity: the definition of “Consultant” as used in the Agreement shall be
changed from “Jordan, Jones and Goulding, Inc.” to “Jacobs Engineering Group Inc.”
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Jacobs Engineering Group Inc., Consultant, as successor in interest to Jordan, Jones
and Goulding, Inc. and Augusta-Richmond County hereby agree to said Supplemental Agreement consisting
of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the
original contract to be performed under the specifications thereof, and that the original contract is in full
force and effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY JACOBS ENGINEERING GROUP INC.
AUGUSTA, GEORGIA
Mayor Deke S. Copenhaver
Approved Date: Approved Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 29
Commission Meeting Agenda
10/4/2011 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held September 20, 2011 and Legal Meeting held
September 26, 2011.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Commission Meeting Agenda
10/4/2011 5:00 PM
Pension and Audit Committee
Department:
Caption:Motion to approve 2011 audit schedule. (Approved by Pension
and Audit Committee September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 31
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Commission Meeting Agenda
10/4/2011 5:00 PM
Pension and Audit Committee
Department:
Caption:Motion to approve adjusting the salaries of those people that were
shorted by $12 a year to reflect the actual salary; and that the
Commission approve the hourly rate for the part-time individual
that increased their duties from cleaning a 3,000 foot building to a
10,000 foot building in the same amount of time to $10 per hour;
and adjust down the salary of the employee who received 10%
above the new pay grade, which was higher than 15% of the
current salary. (Approved by the Pension and Audit
Committee September 26, 2011)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Pension & Audit Committee
Department:
Caption:Motion to adopt GMEBS Defined Benefit Retirement Plan
Adoption Agreement, General Addendum, and Service Credit
Purchase Addendum for Augusta, Georgia (Augusta GMEBS
Plan I)”.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Pension and Audit Committee
Department:
Caption:Motion to approve the adoption of “GMEBS Defined Benefit
Retirement Plan Adoption Agreement and General Addendum for
Certain Former Employees of the Augusta-Richmond County
Planning Commission (Augusta GMEBS Plan II)”
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Pension and Audit Committee
Department:
Caption:Discuss recent audit report from Baird & Company regarding the
audit of salary adjustments. (Requested by Commissioner Alvin
Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Richmond County DFCS
Department:
Caption:Approve a request from the Richmond County Department of
Family and Children Services to increase its size from 5-7
members and appoint Joanne Cooke and Dorothy Moore as
authorized by O.C.G.A. 49-3-2 (a) to assist with the agency's
representation in the community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Janet and Keith Palmer
Department:
Caption:Motion to approve a resolution authorizing the settlement of all
claims by Janet Delores Palmer and Keith I. Palmer in the
aggregate amount of $16,000.00.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Report renovations on the Municipal Building
Department:
Caption:Receive a report on the project costs of delaying renovations on
the Municipal Building. (Requested by Commissioner Matt
Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Commission Meeting Agenda
10/4/2011 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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