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Home My WebLink About2011-06-07-Meeting AgendaCommissionMeetingAgenda CommissionChamber 6/7/2011 5:00PM INVOCATION: ReverendDr.RichardE.Sanders,Pastor,St.Paul's EpiscopalChurch. PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA. Five(5)minutetimelimitperdelegation DELEGATIONS A.Ms. Lynn Bailey, Executive Director Richmond County Board of Elections.RE:UpdatetheCommissiononRedistricting. Attachments B.Ms.JacquelineTrower.RE:AmendmentstocurrentNoiseOrdinance. (RequestedbyCommissionerMattAitken) Attachments C.MidyearupdatefromDevelopmentAuthorityofRichmo ndCounty.Attachments CONSENTAGENDA (Items1-30) PLANNING 1.ZA-R-202–A request for concurrence with the Augusta Richmond County Planning Commission to approvea petition to amend the Comprehensive Zoning Ordinance for Augusta Richmond County by amendingSection27-7(e)tomodifyproperfoundationandskirtingfor manufacturedhomesonindividuallots. Attachments 2.ZA-R-206–A request for concurrence with the Augusta Richmond Attachments County Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta, Georgia by adding languagetoSection26 (SpecialException)therebyaddinglimitedchild careactivitiesasincidentalusesinchurchbuildi ngsaspermitteduses under26-1(A). 3.ZA-R-207–A request for concurrence with the Augusta Richmon d County Planning Commission to approve a petition to amend the ComprehensiveZoningOrdinanceforAugusta,Georgia byaddinganew Section25-E (SpecialDistrictClassifications-OverlayDistric ts)to provide for the designation of overlay districts fo r which additional protection and/or guidance through regulations and/or incentives are appliedinadditiontothebasezoningregulations. Attachments PUBLICSERVICES 4.Motion to approveand executethe Grounds & Landscaping MaintenencecontractwithAugustaLawn&Turf,Inc.Thisitemwas reviewedandapprovedbyairportlegalcounsel.(ApprovedbyPublic ServicesCommitteeMay31,2011) Attachments 5.Motionto approve NewApplication:A.N.11-17:requestbyRaiford Dunbarforanonpremiseconsumption Liquor,Beer&Wine licenseto beusedinconnectionwithBar 544locatedat544BroadSt .Therewill beDance.District1.SuperDistrict9.(ApprovedbyPublicServices CommitteeMay31,2011) Attachments 6.Motionto approveNewApplication:A.N.11-18:requestbyClarence Blanks,Jr.foranonpremiseconsumption Liquor,Beer&Wine license tobeusedinconnectionwithThe S4Lounge locatedat 952BroadSt. TherewillbeDance.District1.SuperDistrict9 (ApprovedbyPublic ServicesCommitteeMay31,2011). Attachments 7.Motionto approveNewOwnershipApplication:A.N.11-19:request byBryanBirminghamforanonpremiseconsumption Beer&Wine licensetobeusedinconnectionwithBombayCentra llocatedat 3112 WashingtonRd.SuiteH.TherewillbeSundaySales.District7.Super District10.(ApprovedbyPublicServicesCommitteeMay31,201 1) Attachments 8.Motionto approve NewApplication:A.N.11-20:ArequestbySae Chin for an on premise consumption Liquorlicense to be used in connection with Soy Noodle House located at 1032 & 34 Broad St. TherewillbeSundaySales.District1.SuperDistr ict9.(Approvedby PublicServicesCommitteeMay31,2011) Attachments 9.Motion to approveNew Application: A. N. 11 -21: request by AndersonJonesforaretailpackageandonpremise consumption Beer& Wine licensetobeusedinconnectionwithSprintFood&MetroMarket located at 851 Broad St. District 1. Super District 9.(Approved by PublicServicesCommitteeMay31,2011) Attachments 10.Motion to approvetasking the Administrator and the Recreation Departmenttonegotiateapackagewithallparties involvedincludingthe management company, the First Tee and the prospecti ve vendor and reportbacktothecommitteein30-days.(ApprovedbyPublicServices CommitteeMay31,2011) Attachments 11.Motionto approvearequestbyJohnH.FiskeJr.foraDancelicense to beusedinconnectionwithSomewhereInAugustaSpo rtsBar&Grill locatedat2820WashingtonRd.TherewillbeDance.District7.Super District10.(ApprovedbyPublicServicesCommitteeMay31,201 1) Attachments 12.Motion to approveacceptanceof the GDOT Grant #AP011-9000-44- (245) in the amount of $349,191.00 for Augusta Regi onal Airport. (ApprovedbyPublicServicesCommitteeMay31,201 1) Attachments 13.Motion to approve Bid item #11-117 and to award contract to Pyrotecnico as best bid for the 2011 Independence D ay Fireworks Display.(ApprovedbyPublicServicesCommitteeMay31,201 1) Attachments 14.Motion to approvea request by Zhi Ye for a Therapeutic Massage OperatorslicensetobeusedinconnectionwithOri entalAccupressure located at 3450 Wrightsboro Rd. District 3. Super D istrict 10. (ApprovedbyPublicServicesCommitteeMay31,201 1) Attachments ADMINISTRATIVESERVICES 15.Motion to approve creating an evaluation process for Commission appointees utilizing theGeorgia Municipal Associat ion (GMA)and AssociationofCountyCommissionersofGeorgia (ACCG)boilerplate. (ApprovedbyAdministrativeServicesCommitteeMay 31,2011) Attachments 16.AnOrdinancetoAmendtheAugusta,GACodeTitleOn eChapterFive Article One Section1-5-2Relating to the Superintendent of Cemeteries;ToRepealAllCodeSectionsandOrdinancesandPa rtsof Code Sections and Ordinances in Conflict Therewith;To Provide an Effective Date and For Other Purposes.(No recommendation from AdministrativeServicesCommitteeMay9,2011) Attachments 17.AnOrdinancetoAmendtheAugusta,GACodeTitleOn eChapterSeven Article Two Section 1-7-11 Relating to Individuals included in the PersonnelSystem ;ToRepealAllCodeSectionsandOrdinancesand Parts of Code Sections and Ordinances in Conflict T herewith; To Provide an Effective Date and For Other Purposes.(No recommendation from Administrative Services Committ ee May 9, 2011) Attachments 18.AnOrdinancetoAmendtheAugusta,GACodeTitleOn eChapterSeven Article Three Section 1-7-32 Relating to Individuals included in the ClassificationPlan ;ToRepealAllCodeSectionsandOrdinancesand Parts of Code Sections and Ordinances in Conflict T herewith; To Provide an Effective Date and For Other Purposes.(No recommendation from Administrative Services Committ ee May 9, 2011) Attachments 19.AnOrdinancetoAmendthe Augusta,GACode TitleSe venChapter Three Article Two Section 7-3-17.1 Relating to the Maintenance or constructionforPrivateStreetsforPurposesof Police,FireandOther Emergency Vehicle Access; To Repeal All Code Sections and OrdinancesinConflictHerewith;ToProvideanEffe ctiveDateandfor OtherPurposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Attachments 20.AnOrdinancetoAmendthe Augusta,GACode TitleSe venChapter Three Article Two Section 7-3-19 Relating to Notification of the Director of Public Works ; To Repeal All Code Sections and OrdinancesinConflictHerewith;ToProvideanEffe ctiveDateandfor OtherPurposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Attachments 21.AnOrdinancetoAmendthe Augusta,GACode TitleSe venChapter ThreeArticleOneSections7-3-2and7-3-3Relating tothe Streetlight Program and Coordination ; To Repeal All Code Sections and OrdinancesinConflictHerewith;ToProvideanEffe ctiveDateandfor OtherPurposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Attachments 22.AnOrdinancetoAmendthe Augusta,GACode TitleSe venChapter Three Article Two Sections 7-3-21 through 7-3-25 Relating to the Director of Public Works;To Repeal All Code Sections and OrdinancesinConflictHerewith;ToProvideanEffe ctiveDateandfor OtherPurposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Attachments 23.AnOrdinancetoAmendtheAugusta,GACodeTitleSi xChapterTwo Article One Section 6-2-5 Relating to Consumption a t Parks, Playgrounds,PublicStreetsandPublicAreasOwned byAugusta ; ToRepealAllCodeSectionsandOrdinancesinConfl ictHerewith;To ProvideanEffectiveDateandforOtherPurposes.(Norecommendation fromAdministrativeServicesCommitteeMay9,2011) Attachments 24.Motion to approvean Ordinance to amend the Augusta, GA Code relatingtotheapprovedReorganizationPlan;tore pealallCodeSections andOrdinancesandpartsofCodeSectionsandOrdin ancesinconflict herewith; to provide an effective date and for othe r purposes. (ApprovedbyCommissionMay17,2011-secondreadin g) Attachments 25.Motionto approve therenewaloftheleaseagreementbetweenAugusta, Ga.andtheDepartmentoftheNavyfortheNavyOpe rationalSupport Center Augusta forthe term of July 1, 2011 through June30, 2012.(Approved by Administrative Services Committee May 31, 2011) Attachments PUBLICSAFETY 26.Motionto approve theuseofFireDepartmentfundreservetopurchase a woodland firefighting apparatus.(Approved by Public Safety CommitteeMay31,2011) Attachments 27.MotiontoapproveawardofBidItem#11-116,FirefightingProtective Clothing,toTen-8Fire&SafetyEquipment. Attachments PETITIONSANDCOMMUNICATIONS 28.Motion to approvethe minutes of the regular meeting of the Commissionheld May17,2011 andSpecialCalledLegalMeetingheld May31,2011 . Attachments APPOINTMENT(S) 29.Motionto approve thereappointmentofRichardIsdelltotheAugusta CanalAuthorityrepresentingDistrict7. Attachments ADMINISTRATOR 30.Motion to ratifythe Commission's authorization letter dated May 9, 2011regardingthehiringoftheDirectorofAugust a9-1-1-Center. Attachments ****ENDCONSENTAGENDA**** AUGUSTACOMMISSION 6/7/2011 AUGUSTACOMMISSION REGULARAGENDA 6/7/2011 (Items31-51) PUBLICSERVICES 31.Motion to approve finalcontract between Augusta, Ga.and Mobility TransitServices. Attachments FINANCE 32.Approvethereplacementofone(1)pickuptruckfor theSolidWaste Department-EnvironmentalServicesDivision. Attachments 33.Approvethepurchase/replacementof3FordE-350WorkDetailVans fromtheGeorgiaStateContract:SWC#S-90795. Attachments 34.ApproverequestfromUtilitiesDepartment-Construction&Maintenance Division to purchase one mini excavator with an asp halt breaker attachment. Attachments 35.Approve the replacement of 2 Sheriff’s motorcycles using Sales Tax FundsasapprovedintheSalesTaxReferendumforP haseVI. Attachments 36.Motion to approve submittal of a grant application to the U.S. Department of Energy (DOE) under the Clean Cities C ommunity Readiness and Planning for Plug-in Electric Vehicles and Charging InfrastructureProgram. Attachments 37.Motion to approvetasking the Administrator with exploring funding options relative to the proposed RipkenMulti-Purpose Stadium and reportbacktotheCommission.(RequestedbyCommissionerMatt Aitken) Attachments ENGINEERINGSERVICES 38.ApprovethecontractwithCWC,LLCintheamountof $133,995.21for thepurchaseandinstallationoftheFurniture,Fix turesandEquipment fortheWebsterDetentionCenterexpansion. Attachments 39.ApprovetheCapitalProjectBudgetnumber323-04111 0-208823601and awardtheDesignConsultantServicesAgreementtoZ ELEngineersin Attachments theamountof$234,750.00fortheDover-LymanStreetproject.Funding isavailableintheprojectaccountfortheEnginee ringDepartment. 40.Approve Capital Project Budget Change Number Five (324- 041110- 201824110)andSupplementalAgreementFourwithUR SCorporation intheamounttotalamountof$279,233.10toprovid edesignservicesfor trafficsignalandstreetlightupgradesinthedown townarea.Fundsare available in the projectcontingency account for th e Engineering Department. Attachments 41.Approve Capital Project Budget Change Number Four3 24-041110- 201824110withTemple,Incintheamountof$58,582 .00toprovide Polaraaudible pedestrian crossing devices on the D owntown Traffic Signal andStreetlight Upgrade-A project.Funds are available in the projectcontingencyaccountfortheEngineeringDep artment. Attachments 42.Authorize the Engineering Department to extend Supp lemental AgreementFivewithJordan,JonesandGoulding,Inc .tocontinueto provide project management support via staff augmen tation for an amount not to exceed $210,400 which will be funded from SPLOST Contingencyfunds.Itisalsorequestedforthen ovationofthecontract to be approved to reflect the name change from Jord an, Jones and Goulding, Inc. to Jacobs Engineering Group in accor dance with the mergerthatoccurredonFebruary12,2010. Attachments 43.Discuss traffic calming for Highland Avenue.(Requested by CommissionerBowles) Attachments 44.MotiontoapproveanOptionforthepurposesofacq uiringaRight-of- Way between Tyco Healthcare Group, LP, c/o Kendall Company, as owner,andAugusta,Georgia,asoptionee,inconnec tionwiththeMarvin GriffinRoadImprovementProject,(13,541sq.ft.)infeeand(1,541sq. ft.)ofpermanenteasement,moreorless;and(6,71 0sq.ft.)oftemporary construction easement from property located at 1430 Marvin Griffin Road,private,atthepurchasepriceof$6,800.00. Attachments 45.Approve Capital Project Budget Change Number Two (3 23-041110-Attachments 296823220)and Supplemental Agreement ThreewithCl arkPatterson Leeintheamountof$137,450.00ontheOldSavanna hRoad/Twiggs StreetImprovementsProject-PhaseII.Fundingisavailableintheproject constructionaccounttobetransferredtotheproje ctengineeringaccount asrequestedbyAED. 46.Motion to approve an Option for temporary construct ion easement betweenInternationalPaperCompany,assuccessori ninteresttoDillard Paper Company, as owner, and Augusta, Georgia, as o ptionee, in connectionwiththeMarvinGriffinRoadImprovement Project,(5,467 sq.ft.)oftemporaryconstructioneasementfromth epropertylocatedat 1427MarvinGriffinRoad,private,atthepurchase priceof$400.00. Attachments 47.MotiontoapprovetheissuanceofQuitClaimDeedt otheSharlotteF. EvansRevocableTrustforthepurposeofchanginga previouslydonated permanenteasementbetweentheSharlotteF.EvansR evocableTrust,as owner, and Augusta, Georgia, in connection with the Belair Hills SubdivisionImprovementProjectfrompropertylocat edat1585Avalon Ave.,privateproperty. Attachments 48.UpdatefromtheAdministratorregardingthestatus oftheconversionof theRegencyMallRetentionPondintoalakeutilizi ngSPLOSTfunds previously allocated and an anticipated timeline of development. (RequestedbyCommissionerLockett) Attachments 49.Authorizetheawardandexecutionofacontractwit hMcKimandCreed fortheupdatetoAUD’sUtilityBusinessPlan(RFQ #11-055)inthe amountof$386,112. Attachments ATTORNEY 50.Motion to designatethe Municipal Building at 501 Greene Street, Augusta,Georgiaasannexofandsecondarylocation fortheSuperior CourtofRichmondCounty,theStateCourtofRichmo ndCounty,the CivilCourtofRichmondCountyandtheMagistrateC ourtofRichmond County;andtospecificallydesignatetheCommissio nchambersasone of the rooms in the Municipal Building to be used f or courthouse purposes. Attachments UpcomingMeetings www.augustaga.gov LEGALMEETING A.PendingandPotentialLitigation. B.RealEstate. C.Personnel. 51.Motion to authorizeexecution by the Mayor of the affidavit of compliancewithGeorgia'sOpenMeetingAct. CommissionMeetingAgenda 6/7/20115:00PM Invocation Department: Caption:ReverendDr.RichardE.Sanders,Pastor,St.Paul's Episcopal Church. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 1 CommissionMeetingAgenda 6/7/20115:00PM BoardofElections Department: Caption:Ms.LynnBailey,ExecutiveDirectorRichmondCounty Boardof Elections.RE:UpdatetheCommissiononRedistricting. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 2 Attachment number 1 Page 1 of 4 Item # 2 Attachment number 1 Page 2 of 4 Item # 2 Attachment number 1 Page 3 of 4 Item # 2 Attachment number 1 Page 4 of 4 Item # 2 Attachment number 2 Page 1 of 3 Item # 2 Attachment number 2 Page 2 of 3 Item # 2 Attachment number 2 Page 3 of 3 Item # 2 CommissionMeetingAgenda 6/7/20115:00PM JackieTrower Department: Caption:Ms.JacquelineTrower.RE:AmendmentstocurrentNoise Ordinance.(RequestedbyCommissionerMattAitken) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 3 Attachment number 1 Page 1 of 4 Item # 3 Attachment number 1 Page 2 of 4 Item # 3 Attachment number 1 Page 3 of 4 Item # 3 Attachment number 1 Page 4 of 4 Item # 3 CommissionMeetingAgenda 6/7/20115:00PM RichmondCountyDevelopmentAuthority Department: Caption:MidyearupdatefromDevelopmentAuthorityofRichmo nd County. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 CommissionMeetingAgenda 6/7/20115:00PM ZA-R-202 Department:PlanningCommission Caption: ZA-R-202–ArequestforconcurrencewiththeAugusta RichmondCountyPlanningCommissionto approveapetitionto amendtheComprehensiveZoningOrdinanceforAugust a RichmondCountybyamendingSection27-7(e)tomod ifyproper foundationandskirtingformanufacturedhomesoni ndividual lots. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 5 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta-Richmond County Commission effective September 16, 1997 by amending 27-7 (e) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following language in Section 27-7 (e) (e) Any manufactured home located on an individual lot, parcel, or tract shall be placed on a foundation and shall be provided with a curtain wall enclosure so constructed as to prevent passage of persons, animals, or debris into space beneath the manufactured home. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 27-7 (e) (e) Any manufactured home located on an individual lot, parcel, or tract shall be installed in accordance with O.C.G.A. Title 8, Chapter 2, Article 2, Part 3, and shall be provided with a solid skirting / curtain wall enclosure constructed of masonry to include stone, faux stone, brick, faced block, or stucco with the required vents. SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2011. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: Attachment number 1 Page 1 of 2 Item # 5 ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 5 CommissionMeetingAgenda 6/7/20115:00PM ZA-R-206 Department:PlanningCommission Caption: ZA-R-206–ArequestforconcurrencewiththeAugusta RichmondCountyPlanningCommissionto approve apetitionto amendtheComprehensiveZoningOrdinanceforAugust a, GeorgiabyaddinglanguagetoSection26 (SpecialException) therebyaddinglimitedchildcareactivitiesasinc identalusesin churchbuildingsaspermittedusesunder26-1(A). Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 6 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Section 26-1 (Special Exceptions) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by deleting the following definitions in Section 26-1 (a) (a) Church, synagogue, or other place of worship, or their related activities subject to the following criteria: (1) A tract upon which a church is to be established shall have at least one hundred (100) feet of frontage on a collector street or an arterial street and be at least one-half acre in area. (2) Structures shall be set back at least twenty-five (25) feet from any property line separating the subject property from residentially zoned or developed properties. (3) Off-street parking shall conform to Section 4 of this Ordinance. (4) DELETED. (5) A plan illustrating compliance with the above requirements shall be submitted to the Planning Commission before the proposal is placed on the agenda. The Planning Commission shall determine that all of the foregoing requirements have been satisfied, and further, that the benefits of the proposed church are greater than any possible depreciating effects and damages to the neighboring properties. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 26-1 (a) (a) Church, synagogue, or other place of worship, or their related activities including, but not limited to, the care for fewer than nineteen (19) children under the age of eighteen (18) for not more than four (4) hours per day, subject to the following criteria: (1) A tract upon which a church is to be established shall have at least one hundred (100) feet of frontage on a collector street or an arterial street and be at least one-half acre in area. Attachment number 1 Page 1 of 2 Item # 6 (2) Structures shall be set back at least twenty-five (25) feet from any property line separating the subject property from residentially zoned or developed properties. (3) Off-street parking shall conform to Section 4 of this Ordinance. (4) DELETED. (5) A plan illustrating compliance with the above requirements shall be submitted to the Planning Commission before the proposal is placed on the agenda. The Planning Commission shall determine that all of the foregoing requirements have been satisfied, and further, that the benefits of the proposed church are greater than any possible depreciating effects and damages to the neighboring properties. SECTIO III . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta, Georgia Commission this ______ day of __________________, 2011. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 2 of 2 Item # 6 CommissionMeetingAgenda 6/7/20115:00PM ZA-R-207 Department:PlanningCommission Caption: ZA-R-207–ArequestforconcurrencewiththeAugusta RichmondCountyPlanningCommissionto approve apetitionto amendtheComprehensiveZoningOrdinanceforAugust a, GeorgiabyaddinganewSection25-E (SpecialDistrict Classifications-OverlayDistricts)toprovideforthedesignation ofoverlaydistrictsforwhichadditionalprotectio nand/or guidancethroughregulationsand/orincentivesare appliedin additiontothebasezoningregulations. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Section 26-1 (Special Exceptions) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO I. That the Comprehensive Zoning Ordinance is amended by adding to Section 25 (Special District Classifications) the following : SECTION 25-E (Overlay Districts) SPECIAL DISTRICT CLASSIFICATIONS SECTION 25 OVERLAY DISTRICTS 25-E-1 STATEMENT OF INTENT: Overlay zoning is an established method of creating special zoning districts placed over existing base zoning. The purpose of overlay zoning is to provide additional protection and/or guidance for specific areas through regulations and/or incentives that are applied in addition to the base zoning requirements. Overlay districts are tools for implementing plans by protecting critical areas for groundwater recharge, floodplains, or prime farmland. They could also be used to protect the character of neighborhoods, commercial districts, and corridors. They could guide development more carefully than base zoning by identifying future urban zones and mixed use areas, and they could protect critical impact zones such as airports from encroachment. 25-E-2 METHOD OF DESIGNATION: Areas which conform to the intent expressed in 25-1 and the criteria in Section 25-4 may be considered for designation as Overlay Districts. Such designations shall be done on an individual basis by amending the text of the Comprehensive Zoning Ordinance and the maps attached thereto. Designations shall be made as additions to this Section, setting forth the name and geographic description of the overlay district and the additional special regulations and incentives attached thereto. Designation of overlay districts shall follow the procedures set forth in Section 35 of this Ordinance. 25-E-3 APPLICATION: The following are empowered to apply for designation of an Overlay district: The Augusta Commission or any department thereof; the owners of at least 10 contiguous properties, or the owners of 10 percent of the total number of properties within a proposed district. Attachment number 1 Page 1 of 3 Item # 7 The application for designation of an overlay zone shall be accompanied by all supporting documentation including the proposed geographical boundaries for the proposed area, the complete text of the proposed additional requirements and/or incentives, a thorough explanation and justification for the proposed designation, and a fee set by the City of Augusta that is sufficient to cover the cost of staff time, public notification, and other expenses. Applications from the Augusta Commission or departments thereof shall not be required payment of fee. When an application is received by the Planning Commission, a determination shall be made regarding its completeness. If incomplete, it shall be returned to the applicant. If deemed complete then within 30 days of receipt, written notice of the application shall be sent by the Planning Commission by regular mail to the owners of all properties located within the proposed district, as shown on the current records of the Tax Assessor’s Office. The notice shall set forth the purpose of the district, the geographic limits, the name(s) of the applicants, and the date and time for a public hearing to be held for the purpose of receiving input regarding the proposed Overlay District. At the time that such notice is given, the application shall be deemed accepted, and the procedures set forth in Section 35 of the Comprehensive Zoning Ordinance shall be followed. 25-E-4 CRITERIA FOR DESIGNATION – An application for designation of an overlay district shall conform to the following criteria in order to be considered by the Augusta Commission, whether initiated by the City or by another party: a) The area must be of contiguous geography and it must be characterized by some significant common element, be it environmental sensitivity, period of development, neighborhood character, future development potential, or something similar; and b) The full text of the proposed additional requirements for the proposed overlay district must be provided at the time of the application for designation. Such additional requirements must be reasonable to facilitate the intent and purpose of the designation as well as the Goals, Objectives, Intent and Purpose of the Comprehensive Plan and other pertinent plans adopted by the City of Augusta.; and c) The benefits of the proposed additional regulations to the public health, safety, and welfare shall be sufficiently documented to clearly indicate that they are more significant than the sum of potential effects of diminished property values and other detrimental impacts of the designation. 25-E-5 ADMINISTRATION AND APPEALS: The staff of the Planning Commission shall administer the provisions of this section. Within an approved Overlay District any application for approval of a site plan, subdivision plat, special exception, variance, rezoning, building permit or business license shall be reviewed by staff for conformance with the additional requirements of the applicable overlay zone. If deemed inconsistent with the requirements of this section, then such application shall be rejected. The applicant may appeal such staff decision to the Board of Zoning Appeals (BZA) provided such appeal is heard within 90 days of the staff decision. The applicant in such situations is responsible for filing an application with the BZA and paying such fees as provided for in this Ordinance or in the bylaws of the BZA. Attachment number 1 Page 2 of 3 Item # 7 25-E-6 PRE-EXISTING OVERLAY ZONES: Anything provided for in the Comprehensive Zoning Ordinance that might be construed as an Overlay District which pre-dates the adoption of this section shall not be subject to the regulations set forth in this section. SECTIO II . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta, Georgia Commission this ______ day of __________________, 2011. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Attachment number 1 Page 3 of 3 Item # 7 CommissionMeetingAgenda 6/7/20115:00PM AirportGrounds&MaintenanceServicesContract Department:AugustaRegionalAirport Caption:Motionto approveandexecutetheGrounds&Landscaping MaintenencecontractwithAugustaLawn&Turf,Inc.Thisitem wasreviewedandapprovedbyairportlegalcounsel.(Approved byPublicServicesCommitteeMay31,2011) Background:TheAugustaRegionalAirport,throughtheProcureme ntPorcess, bidthecontractforoutsourcingoftheairportGr ounds& Landscapingmaintenance.TheselectionofAugustaLa wnand TurfforGrounds&LandscapingMaintenanceServices was approvedattheAugustaAviationCommissionmeeting onMarch 31,2011intheamountof$52,582. Analysis:AugustaRegionalAirportnolongerhasthepersonne lnorthe expertiseforlandscapingandgroundsmaintenancea talevelthat isexpectedbytheAviationCommission,AirportSta ff,andthe flyingpublic. FinancialImpact:$52,582.00foroneyear. Alternatives:Denyrequest. Recommendation:ApproverequestforAugustaRegionalAirporttocon tractwith AugustaLawn&Turf,Inc.forGroundsMaintenance& Landscaping. FundsareAvailable intheFollowing Accounts: 551081101/5211110 REVIEWEDANDAPPROVEDBY : Finance.Cover Memo Item # 8 Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 47 Item # 8 Attachment number 1 Page 2 of 47 Item # 8 Attachment number 1 Page 3 of 47 Item # 8 Attachment number 1 Page 4 of 47 Item # 8 Attachment number 1 Page 5 of 47 Item # 8 Attachment number 1 Page 6 of 47 Item # 8 Attachment number 1 Page 7 of 47 Item # 8 Attachment number 1 Page 8 of 47 Item # 8 Attachment number 1 Page 9 of 47 Item # 8 Attachment number 1 Page 10 of 47 Item # 8 Attachment number 1 Page 11 of 47 Item # 8 Attachment number 1 Page 12 of 47 Item # 8 Attachment number 1 Page 13 of 47 Item # 8 Attachment number 1 Page 14 of 47 Item # 8 Attachment number 1 Page 15 of 47 Item # 8 Attachment number 1 Page 16 of 47 Item # 8 Attachment number 1 Page 17 of 47 Item # 8 Attachment number 1 Page 18 of 47 Item # 8 Attachment number 1 Page 19 of 47 Item # 8 Attachment number 1 Page 20 of 47 Item # 8 Attachment number 1 Page 21 of 47 Item # 8 Attachment number 1 Page 22 of 47 Item # 8 Attachment number 1 Page 23 of 47 Item # 8 Attachment number 1 Page 24 of 47 Item # 8 Attachment number 1 Page 25 of 47 Item # 8 Attachment number 1 Page 26 of 47 Item # 8 Attachment number 1 Page 27 of 47 Item # 8 Attachment number 1 Page 28 of 47 Item # 8 Attachment number 1 Page 29 of 47 Item # 8 Attachment number 1 Page 30 of 47 Item # 8 Attachment number 1 Page 31 of 47 Item # 8 Attachment number 1 Page 32 of 47 Item # 8 Attachment number 1 Page 33 of 47 Item # 8 Attachment number 1 Page 34 of 47 Item # 8 Attachment number 1 Page 35 of 47 Item # 8 Attachment number 1 Page 36 of 47 Item # 8 Attachment number 1 Page 37 of 47 Item # 8 Attachment number 1 Page 38 of 47 Item # 8 Attachment number 1 Page 39 of 47 Item # 8 Attachment number 1 Page 40 of 47 Item # 8 Attachment number 1 Page 41 of 47 Item # 8 Attachment number 1 Page 42 of 47 Item # 8 Attachment number 1 Page 43 of 47 Item # 8 Attachment number 1 Page 44 of 47 Item # 8 Attachment number 1 Page 45 of 47 Item # 8 Attachment number 1 Page 46 of 47 Item # 8 Attachment number 1 Page 47 of 47 Item # 8 Invitation To Bid Sealed bids will be received at this office until 3:00 p.m. Wednesday, February 23, 2011 for furnishing: Bid Item #11-092 Grounds & Landscaping Maintenance for Augusta Regional Airport Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, February 8, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 13, 20, 27, February 3, 2011 Metro Courier January 19, 2011 cc: Tameka Allen Interim Deputy Administrator Gary LeTellier Augusta Regional Airport Tammy Strange Augusta Regional Airport Tim Weegar Augusta Regional Airport Attachment number 2 Page 1 of 1 Item # 8 Ve n d o r s : Gr e e n k e e p e r 34 2 B o y S c o u t Ro a d Au g u s t a , G A 30 9 0 9 CS R A La n d s c a p i n g 22 3 2 A P e a c h Or c h a r d R a o d Au g u s t a , G A 30 9 0 6 Da v i s L a w n C a r e 31 6 U n C t . S t e . 2 Gr o v e t o w n , G A 30 8 1 3 Au g u s t a L a w n & Tu r f 36 1 8 P h i l l i p s D r Ma r t i n e z , G A 30 9 0 7 La n d c r a f t e r s 42 4 V a u f h n R o a d Ma r t i n e z , G A 3 0 9 0 7 Pr e s c o t t I n d u s t r i e s 24 0 4 O l d Sa v a n n a h Au g u s t a , G A 3 0 9 0 1 Be t w e e n t h e Ed g e s P. O . B o x 6 1 8 Ev a n s , G A 3 0 8 0 9 At t a c h m e n t B Ye s In c o m p l e t e mi s s i n g pa g e s Ye s Y e s Bi d d e r ' s Fo r m / A c k n o w o f Ad d e n d a F o r m Ye s Y e s Y e s Y e s On e O r i g i n a l Ye s Y e s Y e s Y e s Tw o C o p i e s Ye s Y e s Y e s Y e s Bi d B o n d Ye s N o Y e s Y e s Ad d e n d u m 1 - 2 Ye s Y e s Y e s Y e s Bi d I t e m 1 . 0 An n u a l C o s t $1 5 5 , 9 4 0 . 0 0 No n - Co m p l i a n t $6 2 , 0 0 0 . 0 0 $ 7 8 , 8 7 4 . 0 0 No B i d Re s p o n s e No B i d Re s p o n s e No B i d Re s p o n s e Bi d I t e m 2 . 0 An n u a l C o s t $9 0 , 8 0 0 . 0 0 $ 2 6 , 0 0 0 . 0 0 $ 5 2 , 5 8 2 . 0 0 Bi d I t e m # 1 1 - 0 9 2 Gr o u n d s & L a n d s c a p i n g M a i n t e n a n c e S e r v i c e s Fo r t h e C i t y o f A u g u s t a - A u g u s t a R e g i o n a l A i r p o r t Bi d O p e n i n g D a t e : W e d n e s d a y , F e b r u a r y 2 3 , 2 0 1 1 a t 3 : 0 0 p. m . Pa g e 1 o f 2 Attachment number 3 Page 1 of 2 Item # 8 Ve n d o r s : Th e G r o u n d s m a n 50 0 0 G r o p p W a y Ev a n s , G A 3 0 8 0 9 An d y W a t s o n La n d s c a p i n g 44 4 7 S h a d o w o o d Ma r t i n e z , G A 30 9 0 7 La w n s U n l i m i t e d P. O . B o x 2 0 4 0 6 9 Au g u s t a , G A 30 9 0 7 No r t h G A La n d s c a p e 57 2 P e t e r S t St a t h a m , G A 30 6 6 6 Ja c o b s L a n d Ma n a g e m e n t 11 8 W o o d l a n d R d Ma r t i n e z , G A 3 0 9 0 7 Te r r a L a n d s c a p e Ma n a g e m e n t 41 0 4 A C o l b e r n Bl v d Ev a n s , G A 3 0 8 0 9 Tr u G r e e n 11 0 S h o r t C u t R d No r t h A u g u s t a , SC 2 9 8 6 0 At t a c h m e n t B Bi d d e r ' s Fo r m / A c k n o w o f Ad d e n d a F o r m On e O r i g i n a l Tw o C o p i e s Bi d B o n d Ad d e n d u m 1 - 2 Bi d I t e m 1 . 0 An n u a l C o s t No B i d Re s p o n s e No B i d Re s p o n s e Bi d I t e m 2 . 0 An n u a l C o s t Bi d I t e m # 1 1 - 0 9 2 Gr o u n d s & L a n s c a p i n g M a i n t e n a n c e S e r v i c e s Fo r t h e C i t y o f A u g u s t a - A u g u s t a R e g i o n a l A i r p o r t Bi d O p e n i n g D a t e : W e d n e s d a y , F e b r u a r y 2 3 , 2 0 1 1 a t 3 : 0 0 p. m . Pa g e 2 o f 2 Attachment number 3 Page 2 of 2 Item # 8 Attachment number 4 Page 1 of 1 Item # 8 Attachment number 5 Page 1 of 2 Item # 8 Attachment number 5 Page 2 of 2 Item # 8 Attachment number 6 Page 1 of 3 Item # 8 Attachment number 6 Page 2 of 3 Item # 8 Attachment number 6 Page 3 of 3 Item # 8 CommissionMeetingAgenda 6/7/20115:00PM AlcoholApplication Department:License&Inspections Caption:Motionto approve NewApplication:A.N.11-17:requestby RaifordDunbarforanonpremiseconsumption Liquor,Beer& WinelicensetobeusedinconnectionwithBar 544locatedat 544BroadSt .TherewillbeDance.District1.SuperDistrict9 . (ApprovedbyPublicServicesCommitteeMay31,201 1) Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$2238.50. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 9 Attachment number 1 Page 1 of 2 Item # 9 Attachment number 1 Page 2 of 2 Item # 9 CommissionMeetingAgenda 6/7/20115:00PM AlcoholApplication Department: Caption:Motionto approveNewApplication:A.N.11-18:requestby ClarenceBlanks,Jr.foranonpremiseconsumption Liquor, Beer&Wine licensetobeusedinconnectionwithThe S4 Loungelocatedat 952BroadSt.TherewillbeDance.District1. SuperDistrict9 (ApprovedbyPublicServicesCommitteeMay 31,2011). Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$2117.50. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 10 Attachment number 1 Page 1 of 2 Item # 10 Attachment number 1 Page 2 of 2 Item # 10 CommissionMeetingAgenda 6/7/20115:00PM AlcoholApplication Department:License&Inspections Caption:Motionto approveNewOwnershipApplication:A.N.11-19: requestbyBryanBirminghamforanonpremiseconsu mption Beer&Wine licensetobeusedinconnectionwithBombay Centrallocatedat 3112WashingtonRd.SuiteH.Therewillbe SundaySales.District7.SuperDistrict10.(ApprovedbyPublic ServicesCommitteeMay31,2011) Background:Thisisanewownershipapplication.Formerlyinth enameof KalraSatish. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$1815.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 11 Attachment number 1 Page 1 of 2 Item # 11 Attachment number 1 Page 2 of 2 Item # 11 CommissionMeetingAgenda 6/7/20115:00PM AlcoholApplication Department:License&Inspections Caption:Motionto approve NewApplication:A.N.11-20:Arequestby SaeChinforanonpremiseconsumption Liquorlicensetobe usedinconnectionwith SoyNoodleHouse locatedat1032&34 BroadSt.TherewillbeSundaySales.District1.S uperDistrict9. (ApprovedbyPublicServicesCommitteeMay31,2011 ) Background:TheapplicanthasalreadybeenapprovedforaBeer &Wine licensewithSundaySales. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$1512.50. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 12 Attachment number 1 Page 1 of 2 Item # 12 Attachment number 1 Page 2 of 2 Item # 12 CommissionMeetingAgenda 6/7/20115:00PM AlcoholApplication Department:License&Inspections Caption:Motionto approveNewApplication:A.N.11-21:requestby AndersonJonesforaretailpackageandonpremise consumption Beer&Wine licensetobeusedinconnectionwithSprintFood & MetroMarketlocatedat851BroadSt.District1.S uperDistrict9. (ApprovedbyPublicServicesCommitteeMay31,201 1) Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$1210.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 13 Attachment number 1 Page 1 of 2 Item # 13 Attachment number 1 Page 2 of 2 Item # 13 CommissionMeetingAgenda 6/7/20115:00PM AugustaMunicipalGolfCourse Department:Recreation,ParksandFacilitiesDepartment Caption:Motionto approvetaskingtheAdministratorandtheRecreation Departmenttonegotiateapackagewithallpartiesi nvolved includingthemanagementcompany,theFirstTeeand the prospectivevendorandreportbacktothecommittee in30-days. (ApprovedbyPublicServicesCommitteeMay31,2011 ) Background:Detailsofaleaseproposalreceivedfromtherecen tRFPwillbe distributedanddiscussed,alongwithanupdateof negotiations withFirstTeeofAugustaforapossibleoperationa lpartnership. Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 14 CommissionMeetingAgenda 6/7/20115:00PM DanceHallApplication Department:License&Inspections Caption:Motionto approvearequestbyJohnH.FiskeJr.foraDance licensetobeusedinconnectionwithSomewhereIn Augusta SportsBar&Grilllocatedat2820WashingtonRd.T herewillbe Dance.District7.SuperDistrict10.(ApprovedbyPublic ServicesCommitteeMay31,2011) Background:Thisisanexistinglocation. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyDanceHallOrdinance. FinancialImpact:Theapplicantwillpayafeeof$121.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 15 Attachment number 1 Page 1 of 2 Item # 15 Attachment number 1 Page 2 of 2 Item # 15 CommissionMeetingAgenda 6/7/20115:00PM GeorgiaDepartmentofTransportationGrant#AP011-9 000-44-(245) Department:AugustaRegionalAirport Caption:Motionto approveacceptanceoftheGDOTGrant#AP011-9000- 44-(245)intheamountof$349,191.00forAugustaR egional Airport.(ApprovedbyPublicServicesCommitteeMay31, 2011) Background:TheFederalAviationAdministrationissuedGrantAI P#3-13- 0011-033-2010totheAugustaRegionalAirportlast Septemberin theamountof$13,269,277.00fortherehabilitation ofRunway 17-35.TheStateofGeorgiaDepartmentofTransport ationwill matchFAAGrantsupto2.5%iffundsareavailable. Analysis:AttachedisGDOTprojectgrant#AP011-9000-44-(245)inthe amountof#349,191.00asamatchinggrantforPhase IIworkon therunway17-35projectattheAugustaRegionalAi rport.All threecontractsmustberetunednolaterthanJune 14,2011in ordertoencumberthefundsforthisproject. FinancialImpact:The2.5%GDOTGrantfundsreceivedfortherehabili tationof Runway17-35isintheamountof$349.191.00 Alternatives:Denyrequest. Recommendation:RecommendtheAugusta-RichmondCountyCommissionac cept theGDOTGrant#AP011-9000-44-(245)intheamounto f $349,191.00. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 16 Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 16 Attachment number 1 Page 1 of 9 Item # 16 Attachment number 1 Page 2 of 9 Item # 16 Attachment number 1 Page 3 of 9 Item # 16 Attachment number 1 Page 4 of 9 Item # 16 Attachment number 1 Page 5 of 9 Item # 16 Attachment number 1 Page 6 of 9 Item # 16 Attachment number 1 Page 7 of 9 Item # 16 Attachment number 1 Page 8 of 9 Item # 16 Attachment number 1 Page 9 of 9 Item # 16 CommissionMeetingAgenda 6/7/20115:00PM July4thFireworkscontract Department: Caption:Motionto approve Biditem#11-117andtoawardcontractto Pyrotecnicoasbestbidforthe2011IndependenceD ayFireworks Display.(ApprovedbyPublicServicesCommitteeMay31,201 1) Background:ThecityofAugustaholdsanannualJuly4thfestiv alatRiverwalk andAugustaCommoneachyear,andthisprogramculm inateswitha fireworksdisplay.TheProcurementDept.issuedb idrequestsfor fireworksservices,andthreefirmsrespondedwith submitted, compliantproposals. Analysis:Seeattachedrecommendationletter. FinancialImpact:Thecostforthiscontractwillbe$20,000,andis paidforeachyear thrusponsorships. Alternatives:1.Nottoapprove,leavingAugustawithoutafirwor ksdisplayfor July4th.2.Toapprove Recommendation:#2-toapprove FundsareAvailable intheFollowing Accounts: 1010614955311810 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 17 Recreation, Parks & Facilities Department Tom F. Beck, Jr., CPRP Director Administrative Office 2027 Lumpkin Road – PO Box 5605 Augusta, GA 30916 (706) 796-5025 Fax (706) 796-4099 WWW.AUGUSTAGA.GOV May10,2011 GeriA.Sams,Director ProcurementDepartment 530GreeneStreet–Room605 Augusta,GA30911 DearMrs.Sams: Professional Services Bid Item # 11-117–FireworksDisplay–July4 th TheAugustaRecreation,Parks,&FacilitiesDepartm entisrecommendingthatPyrotechnicobeawardedth eFourthof JulyFireworksShow,BidItem#11-117,basedonth ereviewofeachbidproposalsubmitted.Wecarefu llyreviewed eachproposalandbasedtheselectiononthefollow ingcriteria;totalproductprovided,specialeffec tsincluded,andtotal amountof3”to5”shellsincludedintheshow. Inanoverallcomparison,Pyrotecnicohasprovided themostproductinreferencetoshellcount,cakes ,candlesand specialeffectsandwerealsocomparableonotherl esserweighedcomponents.Pyrotechnicoprovides(88 9)3-5inch shellsincomparisontoEastCoast’s(770)andZamb elli’s(609).Pyrotechnicoalsoprovidesmore5in chshells(235)in comparisontoEastCoast’s(161)andZambelli’s(15 0).Theseshellsaregeneralmoreexpensive.Pyro technicoalsohas providedmorecakesthananyothercompanyandalso included96multipleshotromancandlesthatwere notincluded inanyotherproposal. Ifyoushouldneedanyadditionalinformationperta iningtothismatter,pleasedonothesitatetocon tact.We’dliketo thankyouandyourstaffforyourcontinuedassista nceandsupport. RespectfullySubmitted, TomF.Beck,Jr.Director Cc: ChrisScheuer,DeputyDirectorofSupportServi ces MistySroczynski,InterimSpecialEventsManager Attachment number 1 Page 1 of 1 Item # 17 Attachment number 2 Page 1 of 1 Item # 17 VE N D O R S A t t a c h m e n t B B i d d e r s F o r m B i d A m o u n t Ea s t C o a s t P y r o t e c h n i c s I n c . 46 5 2 C a t a w a b a R i v e r R o a d Ca t a w b a , S C 2 9 7 0 4 Ye s Y e s $2 0 , 0 0 0 . 0 0 Py r o t e c n i c o 67 L a k e L a t i m e r D r i v e Ke n n e s a w , G A 3 0 1 4 4 Ye s Y e s $2 0 , 0 0 0 . 0 0 Za m b e l l i F i r e w o r k s 1 W C a m i n o R e a l B o u l e v a r d S t e 1 0 0 Bo c a R a t o n , F L 3 3 4 3 2 Ye s Y e s $2 0 , 0 0 0 . 0 0 PR O F E S S I O N A L S E R V I C E S - B i d I t e m # 1 1 - 1 1 7 Fi r e w o r k s D i s p l a y - J u l y 4 t h fo r t h e C i t y o f A u g u s t a - R e c r e a t i o n & P a r k s D e p a r t m e n t Bi d D u e : T u e s d a y , A p r i l 1 9 , 2 0 1 1 @ 1 1 : 0 0 a . m . Pa g e 1 o f 1 Attachment number 3 Page 1 of 1 Item # 17 EAST COAST PYROTECHNICS, INC. ATTN SCOTT DONAHUE PO BOX 209 CATAWBA, SC 29704 PYRO ENGINEERING, INC. D/B BAY FIREWORKS ATTN CHARLES RAPPA OR ATTN SIGMUND ROSEN 400 BROADHALLOW ROAD, SUITE 3 FARMINGDALE, NY 11735 ZAMBELLI FIREWORKS MANUFACTURING CO. ATTN MASON MEYER OR ATTN MIKE ZIEDZWECKI PO BOX 1463 NEW CASTLE, PA 16103 PYROTECNICO J OHN FEIGERT PO BOX 1 WOODSTOCK, GA 30188. TOM BECK RECREATION & PARKS LUMPKIN ROAD MAILED 3/25/2011 BID ITEM #11-117 PROFESSIONAL SERVICES FIREWORKS DISPLAY – JULY 4TH FOR RECREATION & PARKS DEPT BID DUE: TUE 4/19/11 @ 11:00 a.m. Attachment number 4 Page 1 of 1 Item # 17 CommissionMeetingAgenda 6/7/20115:00PM TherapeuticMassageOperatorsApplication Department: Caption:Motionto approvearequestbyZhiYeforaTherapeutic MassageOperatorslicensetobeusedinconnection withOriental Accupressurelocatedat3450WrightsboroRd.Distri ct3.Super District10.(ApprovedbyPublicServicesCommitteeMay31, 2011) Background:Theapplicanthasalicenseatthislocationforac cupressureand wouldliketoaddtherapeuticmassage. Analysis:TheapplicantmeetstherequirementsoftheAugusta Richmond CountyOrdinanceregulatingMassageOperators. FinancialImpact:Theapplicantwillpayafeeof$121.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSO recommendsapproval. FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 18 Attachment number 1 Page 1 of 4 Item # 18 Attachment number 1 Page 2 of 4 Item # 18 Attachment number 1 Page 3 of 4 Item # 18 Attachment number 1 Page 4 of 4 Item # 18 CommissionMeetingAgenda 6/7/20115:00PM MobilityTransit Department: Caption:Motionto approve finalcontractbetweenAugusta,Ga.and MobilityTransitServices. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 19 CommissionMeetingAgenda 6/7/20115:00PM EvaulationProcess Department: Caption:Motionto approve creatinganevaluationprocessfor CommissionappointeesutilizingtheGeorgiaMunicip al Association (GMA)andAssociationofCountyCommissionersof Georgia (ACCG)boilerplate.(ApprovedbyAdministrative ServicesCommitteeMay31,2011) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 20 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSection1-5-2 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleOn eChapter FiveArticleOneSection1-5-2Relatingtothe Superintendentof Cemeteries;ToRepealAllCodeSectionsandOrdinancesand PartsofCodeSectionsandOrdinancesinConflictT herewith;To ProvideanEffectiveDateandForOtherPurposes.(No recommendationfromAdministrativeServicesCommitt ee May9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 21 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE CHAPTER FIVE ARTICLE ONE SECTION 1-5-2 RELATING TO THE SUPERINTENDENT OF CEMETERIES; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT THEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the abolishment of the Director of Trees and Landscape; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the abolishment of the Director of Trees and Landscape to be consistent with the Proposed Government Reorganization Draft Project Plan. THE AUGUSTA GEORGIA COMMISSION, ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 1-5-2 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entirety, DVVHWIRUWKLQ³([KLELW$´KHUHWRand inserting in lieu thereof new Code Section 1-5-2, restated as VHWIRUWKLQ³([KLELWB´KHUHWR SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this _____ day of , 2011. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Attachment number 1 Page 1 of 5 Item # 21 Seal: Attachment number 1 Page 2 of 5 Item # 21 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 5 Item # 21 EXHIBIT A Sec. 1-5-2. Superintendent of cemeteries ± Generally; bonds. The Director of Trees and Landscaping is hereby declared to be the general superintendent of Magnolia, Cedar Grove and West View Cemeteries. Attachment number 1 Page 4 of 5 Item # 21 EXHIBIT B Sec. 1-5-2. Superintendent of cemeteries ± Generally. The general superintendent of Magnolia, Cedar Grove and West View Cemeteries is the Director of Recreation, Parks, and Facilities. Attachment number 1 Page 5 of 5 Item # 21 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSection1-7-11 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleOn eChapter SevenArticleTwoSection1-7-11RelatingtoIndivi duals includedinthe PersonnelSystem ;ToRepealAllCodeSections andOrdinancesandPartsofCodeSectionsandOrdin ancesin ConflictTherewith;ToProvideanEffectiveDatean dForOther Purposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 22 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE CHAPTER SEVEN ARTICLE TWO SECTION 1-7-11 RELATING TO INDIVIDUALS INCLUDED IN THE PERSONNEL SYSTEM; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT THEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the abolishment of the certain director-level positions and the renaming of other certain director-level positions; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the abolishment of the certain director-level positions and the renaming of other certain director-level positions to be consistent with the Proposed Government Reorganization Draft Project Plan; and WHEREAS, 1997 Ga. Laws p. 4024 designates the name of the consolidated JRYHUQPHQWDV³$XJXVWD*HRUJLD´DQG WHEREAS, Augusta, Georgia seeks to update the local laws to reflect the name of the consolidated government. THE AUGUSTA GEORGIA COMMISSION, ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 1-7-11 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entirety, DVVHWIRUWKLQ³([KLELW$´KHUHWRand inserting in lieu thereof new Code Section 1-7-11, restated as VHWIRUWKLQ³([KLELWB´KHUHWR SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Attachment number 1 Page 1 of 5 Item # 22 Adopted this _____ day of , 2011. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 2 of 5 Item # 22 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 5 Item # 22 EXHIBIT A Sec. 1-7-11. Persons included and excluded ± Generally. All employees of the governing authority of Augusta-Richmond County are hereby placed under the personnel system except for the following: director of recreation; director of Daniel Field; director of Human Resources; director of the fire department; director of indigent defense; director of public works; director of utilities (water); director of public transit; director of animal control; director of Richmond County Correctional Institute; director of Augusta Regional Airport at Bush Field; director of finance; director of housing & neighborhood development; director of Main Street Augusta; Administrator; director of information technology; director of purchasing; tax assessor; director of licensing and inspection; director of trees and landscape; director of human relations; county attorney; director of emergency management; clerk of commission; and internal auditor. Other department heads and professional positions in county government under the jurisdiction of the Augusta-Richmond County Commission may also be excluded by said Commission by appropriate resolution. Attachment number 1 Page 4 of 5 Item # 22 EXHIBIT B Sec. 1-7-11. Persons included and excluded ± Generally. All employees of the governing authority of Augusta, Georgia are hereby placed under the personnel system except the following: Elected officials; employees and officers of elected officials where such elected official has elected for such employees to be excluded; Director of Recreation, Parks and Facilities; Director of Daniel Field; Director of Human Resources; Director of the Fire Department; Director of Indigent Defense; Director of Engineering; Director of Utilities; Director of Public Transit; Director of Environmental Services; Director of Animal Services; Director of the Richmond County Correctional Institute; Director of Augusta Regional Airport at Bush Field; Director of Finance; Director of Housing & Neighborhood Development; Administrator; Deputy Administrator(s); Director of Information Technology; Director of Procurement; Tax Assessor; Director of Planning and Development; General Counsel; Deputy General Counsel(s); Director of Emergency Management; Director of 911; Clerk of Commission; and Director of Equal Employment Opportunity; Disadvantaged Business Enterprise Liaison. Other department heads and professional positions in county government under the Jurisdiction of the Augusta, Georgia Commission may also be excluded by said Commission by appropriate resolution. Attachment number 1 Page 5 of 5 Item # 22 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSection1-7-32 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleOn eChapter SevenArticleThreeSection1-7-32RelatingtoIndi viduals includedinthe ClassificationPlan ;ToRepealAllCodeSections andOrdinancesandPartsofCodeSectionsandOrdin ancesin ConflictTherewith;ToProvideanEffectiveDatean dForOther Purposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 23 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE CHAPTER SEVEN ARTICLE THREE SECTION 1-7-32 RELATING TO INDIVIDUALS INCLUDED IN THE CLASSIFICATION PLAN; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT THEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the abolishment of the certain director-level positions and the renaming of other certain director-level positions; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the abolishment of the certain director-level positions and the renaming of other certain director-level positions to be consistent with the Proposed Government Reorganization Draft Project Plan; and WHEREAS, 1997 Ga. Laws p. 4024 designates the name of the consolidated JRYHUQPHQWDV³$XJXVWD*HRUJLD´DQG WHEREAS, Augusta, Georgia seeks to update the local laws to reflect the name of the consolidated government. THE AUGUSTA GEORGIA COMMISSION, ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 1-7-32 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entirety, DVVHWIRUWKLQ³([KLELW$´KHUHWRand inserting in lieu thereof new Code Section 1-7-32, restated as VHWIRUWKLQ³([KLELWB´KHUHWR SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Attachment number 1 Page 1 of 5 Item # 23 Adopted this _____ day of , 2011. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 2 of 5 Item # 23 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 5 Item # 23 EXHIBIT A Sec. 1-7-32. Coverage. This classification plan shall include all full-time permanent classes of classified positions in Augusta-Richmond County government under the jurisdiction of the Commission, with the exception of the following: director of recreation; director of Daniel Field; director of Human Resources; director of the fire department; director of indigent defense; director of public works; director of utilities (water); director of public transit; director of animal control; director of Richmond County Correctional Institute; director of finance; director of housing and neighborhood development; director of Main Street Augusta; Administrator; director of information technology; director of purchasing; director of license and inspections; director of trees and landscape; director of human relations; county attorney; director of emergency management; Equal Opportunity Officer; clerk of commission; and internal auditor. Other department heads and professional positions in county government under the jurisdiction of Augusta-Richmond County Commission may also be excluded by said Commission by appropriate resolution. Attachment number 1 Page 4 of 5 Item # 23 EXHIBIT B Sec. 1-7-32. Coverage. This classification plan shall include all full-time permanent classes of classified positions in Augusta, Georgia under the jurisdiction of the Augusta, Georgia Commission, with the exception of the following: Elected officials; employees and officers of elected officials where such elected official has elected for such employees to be excluded; Director of Recreation, Parks and Facilities; Director of Daniel Field; Director of Human Resources; Director of the Fire Department; Director of Indigent Defense; Director of Utilities ; Director of Engineering; Director of Environmental Services; Director of Planning and Development; Director of Public Transit; Director of Animal Services; Director of Richmond County Correctional Institute; Director of Finance; Director of Housing and Neighborhood Development; Administrator; Deputy Administrator(s); Director of Information Technology; Director of Procurement; Tax Assessor; Director of Emergency Management; Director of 911; Director of Equal Employment Opportunity; Director of Disadvantaged Business Enterprise; Clerk of Commission; General Counsel; and Deputy General Counsel(s). Other department heads and professional positions in the Augusta, Georgia government under the jurisdiction of the Augusta, Georgia Commission may also be excluded by the Commission by appropriate resolution. Attachment number 1 Page 5 of 5 Item # 23 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSection7-3-17.1 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleSe ven ChapterThreeArticleTwoSection7-3-17.1Relating tothe MaintenanceorconstructionforPrivateStreetsfor Purposesof Police,FireandOtherEmergencyVehicle Access;ToRepeal AllCodeSectionsandOrdinancesinConflictHerewi th;To ProvideanEffectiveDateandforOtherPurposes.(No recommendationfromAdministrativeServicesCommitt ee May9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 24 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE SEVEN CHAPTER THREE ARTICLE TWO SECTION 7-3-17.1 RELATING TO THE MAINTENANCE OR CONSTRUCTION FOR PRIVATE STREETS FOR PURPOSES OF POLICE, FIRE AND OTHER EMERGENCY VEHICLE ACCESS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta, Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the abolishment of the Public Services Department; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the abolishment of the Public Services Department to be consistent with the Proposed Government Reorganization Draft Project Plan; and WHEREAS, 1997 Ga. Laws p. 4024 designates the name of the consolidated JRYHUQPHQWDV³$XJXVWD*HRUJLD´DQG WHEREAS, Augusta, Georgia seeks to update the local laws to reflect the name of the consolidated government. THE AUGUSTA, GEORGIA COMMISSION ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 7-3-17.1 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entiretyDVVHWIRUWKLQ³([KLELW$´KHUHWR and inserting in lieu thereof new Code Section 7-3-17.1, restated as VHWIRUWKLQ³([KLELWB´KHUHWR SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this _____ day of , 2011. Attachment number 1 Page 1 of 5 Item # 24 ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 2 of 5 Item # 24 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 5 Item # 24 EXHIBIT A Sec. 7-3-17.1. Maintenance or construction for private streets for purposes of police, fire and other emergency vehicles access. (a) The Augusta-Richmond County Commission desires to protect the health, safety, and welfare of its citizens by ensuring that emergency vehicles have access to private roads and streets in the safest possible manner, and that the County be reimbursed for costs of such maintenance services, and provide other assurances; (b) The provisions of this Article shall apply to incorporated areas within Augusta-Richmond County under the jurisdiction of the Board of Commissioners. (c) The Public Services Department Engineering Maintenance is responsible for the administration of the program and will enter into a release with the owner(s) of the property regarding ingress and egress to the property and the costs and/or expenses associated with making the improvements. Attachment number 1 Page 4 of 5 Item # 24 EXHIBIT B Sec. 7-3-17.1. Maintenance or construction for private streets for purposes of police, fire and other emergency vehicles access. (a) The Augusta, Georgia Commission desires to protect the health, safety, and welfare of its citizens by ensuring that emergency vehicles have access to private roads and streets in the safest possible manner, and that Augusta, Georgia be reimbursed for costs of such maintenance services, and provide other assurances. (b) The provisions of this Article shall apply to incorporated areas within Augusta, Georgia under the jurisdiction of the Board of Commissioners. (c) The Engineering Department is responsible for the administration of the program and will enter into a release with the owner(s) of the property regarding ingress and egress to the property and the costs and/or expenses associated with making the improvements. Attachment number 1 Page 5 of 5 Item # 24 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSection7-3-19 Department: Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleSe ven ChapterThreeArticleTwoSection7-3-19Relatingt o Notificationofthe DirectorofPublicWorks ;ToRepealAll CodeSectionsandOrdinancesinConflictHerewith;ToProvide anEffectiveDateandforOtherPurposes.(Norecommendation fromAdministrativeServicesCommitteeMay9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 25 Attachment number 1 Page 1 of 5 Item # 25 Attachment number 1 Page 2 of 5 Item # 25 Attachment number 1 Page 3 of 5 Item # 25 Attachment number 1 Page 4 of 5 Item # 25 Attachment number 1 Page 5 of 5 Item # 25 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSection7-3-2and7-3-3 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleSe ven ChapterThreeArticleOneSections7-3-2and7-3-3 Relatingto the StreetlightProgramandCoordination ;ToRepealAllCode SectionsandOrdinancesinConflictHerewith;ToPr ovidean EffectiveDateandforOtherPurposes.(Norecommendation fromAdministrativeServicesCommitteeMay9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 26 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE SEVEN CHAPTER THREE ARTICLE ONE SECTIONS 7-3-2 AND 7-3-3 RELATING TO THE STREETLIGHT PROGRAM AND COORDINATION; TO REPEAL ALL CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the abolishment of the Public Works Department; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the abolishment of the Public Works Department to be consistent with the Proposed Government Reorganization Draft Project Plan; and WHEREAS, 1997 Ga. Laws p. 4024 designates the name of the consolidated JRYHUQPHQWDV³$XJXVWD*HRUJLD´DQG WHEREAS, Augusta, Georgia seeks to update the local laws to reflect the name of the consolidated government. THE AUGUSTA-RICHMOND COUNTY COMMISSION, ordains as follows: SECTION 1. AUGUSTA, GA. CODE Sections 7-3-2 and 7-3-3 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entiretyDV VHW IRUWKLQ ³([KLELW $´ KHUHWR and inserting in lieu thereof new Code Sections 7-3-2 and 7-3-3, restated as VHWIRUWKLQ³([KLELWB´ hereto. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances and Department of Recreation, Parks, and Facilities Policies and Procedures in conflict herewith are hereby repealed. Adopted this _____ day of , 2011. Attachment number 1 Page 1 of 5 Item # 26 ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 2 of 5 Item # 26 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 5 Item # 26 EXHIBIT A Sec. 7-3-2. Streetlight program-Responsibility. The administrative responsibility for the program is hereby assigned to the traffic engineering division of the Public Works Department of Augusta-Richmond County. Sec. 7-3-3. Streetlight coordinator-Securing services. The Public Works Department is hereby authorized to secure the services of a competent and qualified person to assume the duties of streetlight coordinator. Attachment number 1 Page 4 of 5 Item # 26 EXHIBIT B Sec. 7-3-2. Streetlight program-Responsibility. The administrative responsibility for the program is hereby assigned to the traffic engineering division of the Engineering Department of Augusta, Georgia. Sec. 7-3-3. Streetlight coordinator-Securing services. The Engineering Department is hereby authorized to secure the services of a competent and qualified person to assume the duties of streetlight coordinator. Attachment number 1 Page 5 of 5 Item # 26 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSections7-3-21through7-3-25 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleSe ven ChapterThreeArticleTwoSections7-3-21through7 -3-25 Relatingtothe DirectorofPublicWorks;ToRepealAllCode SectionsandOrdinancesinConflictHerewith;ToPr ovidean EffectiveDateandforOtherPurposes.(Norecommendation fromAdministrativeServicesCommitteeMay9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 27 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE SEVEN CHAPTER THREE ARTICLE TWO SECTIONS 7-3-21 THROUGH 7-3-25 RELATING TO THE DIRECTOR OF PUBLIC WORKS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta, Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the abolishment of the Public Works Department; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the abolishment of the Public Works Department to be consistent with the Proposed Government Reorganization Draft Project Plan; and WHEREAS, 1997 Ga. Laws p. 4024 designates the name of the consolidated JRYHUQPHQWDV³$XJXVWD*HRUJLD´DQG WHEREAS, Augusta, Georgia seeks to update the local laws to reflect the name of the consolidated government. THE AUGUSTA, GEORGIA COMMISSION ordains as follows: SECTION 1. AUGUSTA, GA. CODE Sections 7-3-21 through 7-3-25 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entiretyDVVHWIRUWKLQ³([KLELW$´KHUHWR and inserting in lieu thereof new Code Sections 7-3-21 through 7-3-25, restated as VHWIRUWKLQ³([KLELW B´KHUHWR SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Attachment number 1 Page 1 of 7 Item # 27 Adopted this _____ day of , 2011. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 2 of 7 Item # 27 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 7 Item # 27 EXHIBIT A Sec. 7-3-21. Blocking traffic; signs. No traffic shall be blocked at any time during construction unless approved as part of the permit and all requires signs and state-certified flagmen are in place. All signs, barricades and flagmen shall be provided by the contractor at his expense, and placed as directed by the public works director or his representative. Sec. 7-3-22. Repairs to cut pavement; cost. Where pavement is cut, repairs to such pavement shall be made by the person, utility company or contractor who made the cut. Such repairs shall be made according to specifications approved by the public works director which shall be furnished to the person, utility company or contractor by said director. All cuts and repairs to cuts shall be made under the supervision of the public works director. The person, utility company or contractor shall pay as a fee the sum of ten cents per square foot on footage agreed upon by the commissioner of public works and the person, utility company or contractor, but not less than three dollars per cut. This fee shall be paid within thirty days after the cut is made, by the person or utility company making the cut and repairs, and shall be deposited to the credit of the department from which inspectors under the public works director are paid. Sec. 7-3-23. Failure to complete work. In the event the contractor does not complete the excavation work within seven (7) days or within any extended time granted, or in a satisfactorily manner, the director of public works or his representative shall have the work done with Augusta-Richmond County forces or by contract and shall bill the bonding company of the contractor at a rate twice the actual cost. Sec. 7-3-24. Emergency permits. Emergency permits may be obtained from the director of public works or his representative by telephone and must be verified in writing within twenty-four (24) hours by the contractor. All requirements contained herein shall apply to emergency permits (as deemed feasible by the director of public works or his representative). Attachment number 1 Page 4 of 7 Item # 27 Sec. 7-3-25. Penalty for noncompliance. Failure to comply with any section or subsection of this article, except as approved in writing by the director of public works or his representative, in advance, shall result in a fine of five hundred dollars ($500.00) per day, with each day considered a separate violation. This fine is in addition to the cost of repairs as prescribed in section 7-4-22. Any company that violates this article will not have any further permits issued for additional work until all fines are paid and all outstanding repairs are completed. Attachment number 1 Page 5 of 7 Item # 27 EXHIBIT B Sec. 7-3-21. Blocking traffic; signs. No traffic shall be blocked at any time during construction unless approved as part of the permit and all requires signs and state-certified flagmen are in place. All signs, barricades and flagmen shall be provided by the contractor at his expense, and placed as directed by the Engineering director or his representative. Sec. 7-3-22. Repairs to cut pavement; cost. Where pavement is cut, repairs to such pavement shall be made by the person, utility company or contractor who made the cut. Such repairs shall be made according to specifications approved by the Engineering director which shall be furnished to the person, utility company or contractor by said director. All cuts and repairs to cuts shall be made under the supervision of the Engineering director. The person, utility company or contractor shall pay as a fee the sum of ten cents per square foot on footage agreed upon by the commissioner of public works and the person, utility company or contractor, but not less than three dollars per cut. This fee shall be paid within thirty days after the cut is made, by the person or utility company making the cut and repairs, and shall be deposited to the credit of the department from which inspectors under the Engineering director are paid. Sec. 7-3-23. Failure to complete work. In the event the contractor does not complete the excavation work within seven (7) days or within any extended time granted, or in a satisfactorily manner, the Director of Engineering or his or her representative shall have the work done with Augusta, Georgia forces or by contract and shall bill the bonding company of the contractor at a rate twice the actual cost. Sec. 7-3-24. Emergency permits. Emergency permits may be obtained from the director of Engineering or his representative by telephone and must be verified in writing within twenty-four (24) hours by the contractor. All requirements contained herein shall apply to emergency permits (as deemed feasible by the director of Engineering or his representative). Attachment number 1 Page 6 of 7 Item # 27 Sec. 7-3-25. Penalty for noncompliance. Failure to comply with any section or subsection of this article, except as approved in writing by the director of Engineering or his representative, in advance, shall result in a fine of five hundred dollars ($500.00) per day, with each day considered a separate violation. This fine is in addition to the cost of repairs as prescribed in section 7-4-22. Any company that violates this article will not have any further permits issued for additional work until all fines are paid and all outstanding repairs are completed. Attachment number 1 Page 7 of 7 Item # 27 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveanOrdinancetoAmendAugusta,GA CodeSeection6-2-5 Department:Law Caption:AnOrdinancetoAmendtheAugusta,GACodeTitleSi xChapter TwoArticleOneSection6-2-5RelatingtoConsumpti onat Parks, Playgrounds,PublicStreetsandPublicAreasOwned by Augusta;ToRepealAllCodeSectionsandOrdinancesin ConflictHerewith;ToProvideanEffectiveDateand forOther Purposes.(NorecommendationfromAdministrativeServices CommitteeMay9,2011) Background: Analysis: FinancialImpact: Alternatives:Deny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 28 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE SIX CHAPTER TWO ARTICLE ONE SECTION 6-2-5 RELATING TO CONSUMPTION AT PARKS, PLAYGROUNDS, PUBLIC STREETS AND PUBLIC AREAS OWNED BY AUGUSTA; TO REPEAL ALL CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, on March 30, 2011, the Augusta Georgia Commission approved the $GPLQLVWUDWRU¶VUHRUJDQL]DWLRQSODQDVGHVFULEHGLQWKH$XJXVWD*HRUJLD3URSRVHG Government Reorganization Draft Project Plan; and WHEREAS, such Proposed Government Reorganization Draft Project Plan requires the renaming of the Recreation Department; and WHEREAS, Augusta, Georgia no longer has a Golf Hall of Fame; and WHEREAS, Augusta, Georgia desires to update and amend the Code as related to the renaming of the Recreation Department to be consistent with the Proposed Government Reorganization Draft Project Plan and to delete any reference to the Golf Hall of Fame; and WHEREAS, 1997 Ga. Laws p. 4024 designates the name of the consolidated JRYHUQPHQWDV³$XJXVWD*HRUJLD´DQG WHEREAS, Augusta, Georgia seeks to update the local laws to reflect the name of the consolidated government. THE AUGUSTA-RICHMOND COUNTY COMMISSION, ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 6-2-5 as set forth in the Augusta, Ga. Code, re-adopted July 10, 2007, is hereby amended by striking this section in its entiretyDVVHWIRUWKLQ³([KLELW$´KHUHWR and inserting in lieu thereof new Code Section 6-2-5, restated as VHWIRUWKLQ³([KLELWB´KHUHWR SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Attachment number 1 Page 1 of 7 Item # 28 Adopted this _____ day of , 2011. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 2 of 7 Item # 28 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2011 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1 Page 3 of 7 Item # 28 EXHIBIT A Sec. 6-2-5. Consumption at parks, playgrounds, public streets and public areas owned or operated by Augusta. a) It shall be unlawful for any person to serve, to consume, or offer for the purpose of consumption to anyone else or to be in possession of beer, wine, or any type of intoxicating liquor or beverages, in and on any public park, playground, or building thereon, or other public area, owned or operated by Augusta, at any time whatsoever, with the exception of Julian Smith Casino, Julian Smith Park Barbecue Pit, Fleming Park Community Center, Reynolds Park, Jamestown Community Center, Hephzibah Community Center and McBean Community Center, May Park, Brigham Center, Savannah Place, Warren Road Community Center, New Savannah Bluff Lock & Dam Recreation Area, Gracewood Community Center, McDuffie Wood, Diamond Lakes Community Center, Bernie Ward Community Center, Blythe Area Recreation Center, The Boathouse, Old Government House, Minnick Park, Augusta Municipal Golf Course, Eastview Park and Doughty Park, Sandhills Recreation Center, Augusta Common, 8th Street Plaza, or any other recreational facility or property owned, controlled, or maintained by Augusta, except in accordance with subsection (b) and (c) below, or otherwise provided by the Augusta- Richmond County Code or Georgia law. b) Prior written approval must be obtained from the Sheriff of Richmond County, Georgia, and the Director of the Recreation Department, when alcoholic beverages are served or consumed at Julian Smith Casino, Julian Smith Park Barbecue Pit, Fleming Park Community Center, Reynolds Park, Jamestown Community Center, Hephzibah Community Center and McBean Community Center, May Park, Brigham Center, Savannah Place, Warren Road Community Center, New Savannah Bluff Lock & Dam Recreation Area, Gracewood Community Center, McDuffie Wood, Diamond Lakes Community Center, Bernie Ward Community Center, Blythe Area Recreation Center, The Boathouse, Old Government House, Minnick Park, Augusta Municipal Golf Course, Eastview Park and Doughty Park, Sandhills Recreation Center, Augusta Common, 8th Street Plaza or any other recreational facility or property owned, controlled, or maintained by Augusta. Attachment number 1 Page 4 of 7 Item # 28 c) Prior written approval must be obtained from the Sheriff of Richmond County, Georgia, and the Director of Riverwalk, when alcoholic beverages are served or consumed at Augusta Commons or the 8th Street Plaza. d) It shall be unlawful for any person to serve, to consume or offer for the purpose of consumption to anyone else or to be in possession of any type of intoxicating liquor or beverages in and on the Golf Hall of Fame property at any time whatsoever, except as provided in subsection (e) below. e) Prior written approval must be obtained from the Sheriff of Richmond County, Georgia, and the Director of License and Inspection, when alcoholic beverages are served or consumed at the Golf Hall of Fame. f) It shall be unlawful for any person to serve, to consume or offer for the purpose of consumption to anyone else or to be in possession of beer, wine, or any type of intoxicating liquor or beverages, in an open container, cup, or glass, on any public street, sidewalk, alley, or other public area, owned or operated by Augusta, at any time whatsoever, except in accordance with subsection (b) and (c) above, or otherwise provided by the Augusta-Richmond County Code or Georgia law. Attachment number 1 Page 5 of 7 Item # 28 EXHIBIT B Sec. 6-2-5. Consumption at parks, playgrounds, public streets and public areas owned or operated by Augusta. a) It shall be unlawful for any person to serve, to consume, or offer for the purpose of consumption to anyone else or to be in possession of beer, wine, or any type of intoxicating liquor or beverages, in and on any public park, playground, or building thereon, or other public area, owned or operated by Augusta, Georgia, at any time whatsoever, with the exception of Julian Smith Casino, Julian Smith Park Barbecue Pit, Fleming Park Community Center, Reynolds Park, Jamestown Community Center, Hephzibah Community Center and McBean Community Center, May Park, Brigham Center, Savannah Place, Warren Road Community Center, New Savannah Bluff Lock & Dam Recreation Area, Gracewood Community Center, McDuffie Wood, Diamond Lakes Community Center, Bernie Ward Community Center, Blythe Area Recreation Center, The Boathouse, Old Government House, Minnick Park, Augusta Municipal Golf Course, Eastview Park and Doughty Park, Sandhills Recreation Center, Augusta Common, 8th Street Plaza, or any other recreational facility or property owned, controlled, or maintained by Augusta, Georgia, except in accordance with subsection (b) and (c) below, or otherwise provided by the AUGUSTA, GA. CODE or Georgia law. b) Prior written approval must be obtained from the Sheriff of Richmond County, Georgia, and the Director of Recreation, Parks, and Facilities Department, when alcoholic beverages are served or consumed at Julian Smith Casino, Julian Smith Park Barbecue Pit, Fleming Park Community Center, Reynolds Park, Jamestown Community Center, Hephzibah Community Center and McBean Community Center, May Park, Brigham Center, Savannah Place, Warren Road Community Center, New Savannah Bluff Lock & Dam Recreation Area, Gracewood Community Center, McDuffie Wood, Diamond Lakes Community Center, Bernie Ward Community Center, Blythe Area Recreation Center, The Boathouse, Old Government House, Minnick Park, Augusta Municipal Golf Course, Eastview Park and Doughty Park, Sandhills Recreation Center, Augusta Common, 8th Street Plaza or any other recreational facility or property owned, controlled, or maintained by Augusta, Georgia. Attachment number 1 Page 6 of 7 Item # 28 c) Prior written approval must be obtained from the Sheriff of Richmond County, Georgia, and the Director of Recreation, Parks, and Facilities Department , when alcoholic beverages are served or consumed at Augusta Commons or the 8th Street Plaza. d) It shall be unlawful for any person to serve, to consume or offer for the purpose of consumption to anyone else or to be in possession of beer, wine, or any type of intoxicating liquor or beverages, in an open container, cup, or glass, on any public street, sidewalk, alley, or other public area, owned or operated by Augusta, Georgia, at any time whatsoever, except in accordance with subsection (b) and (c) above, or otherwise provided by the AUGUSTA, GA. CODE or Georgia law. Attachment number 1 Page 7 of 7 Item # 28 CommissionMeetingAgenda 6/7/20115:00PM MotiontoApproveAugusta,GACodeAmendmentsConsi stentwithPlanofReorganization Department:Administrator Caption:Motionto approveanOrdinancetoamendtheAugusta,GACode relatingtotheapprovedReorganizationPlan;tore pealallCode SectionsandOrdinancesandpartsofCodeSections and Ordinancesinconflictherewith;toprovideaneffe ctivedateand forotherpurposes.(ApprovedbyCommissionMay17,2011- secondreading) Background:OrdinancestobeprovidedatCommitteeMeeting. Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 29 CommissionMeetingAgenda 6/7/20115:00PM NavyOperationalSupportCenterAugustaLease Department:ClerkofCommission Caption:Motionto approve therenewaloftheleaseagreementbetween Augusta,Ga.andtheDepartmentoftheNavyforthe Navy OperationalSupportCenterAugustaforthetermof July1,2011 throughJune30,2012.(ApprovedbyAdministrativeServices CommitteeMay31,2011) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 30 Attachment number 1 Page 1 of 1 Item # 30 CommissionMeetingAgenda 6/7/20115:00PM Approvefundingforawoodlandfirefightingappara tus Department:Fire,ChiefHowardWillis Caption:Motionto approve theuseofFireDepartmentfundreserveto purchaseawoodlandfirefightingapparatus.(ApprovedbyPublic SafetyCommitteeMay31,2011) Background:TheGeorgiaForestryCommissionhasinformedustha ttheywill bewithdrawingtheirfireequipmentfromRichmondC ountyand movingittoColumbiaCountyinthenearfuture.We haverelied ontheGeorgiaForestryCommission’sequipmenttoc ombat woodlandfireswithinourjurisdictioninthepast.Withthe withdrawaloftheirequipment,itisnecessarythat wepurchasean apparatusthatwillallowustoaccesstheremotea reasthatour existingequipmentcannotreach. Analysis:WiththewithdrawaloftheGeorgiaForestryCommiss ion’s equipmentfromourcitytoColumbiaCounty,theres ponsetime fortheForestryCommission’sresourcestouswill beincreased. Thisresultsinanincreaseofthewildfire’ssprea dandanincrease intheamountofpropertylossthatwilloccur.The purchaseofthis vehiclewillprovideuswitharesourcethatiscap ableofgoingoff roadtoextinguishorhaltthespreadofwildfires untiltheGeorgia ForestryCommission’sequipmentarrivesonthescen efrom ColumbiaCounty.Thisunitduetoitslowprofilew illalsobe valuableforrespondingtocertainheightrestricti vestructuressuch asundergroundparkingareasandparkingdecksthat arenowin existenceorbeingbuiltforvenuessuchasthenew Tee-Centeron ReynoldsSt. FinancialImpact:Thefundingforthisunitwillrequirethetemporar yuseoffunding fromtheFireDepartment’sreservefundbalancetha twillbe returnedtothefundbalancelaterthisyearwhent heFire Department’sPhaseVlSPLOSTfundingforpurchasing equipmentbecomesavailable.Wehavebeenabletoo btainspecial pricingonthisunitduetoitbeingastockDemot ruckandthe receiptofspecialconcessionsduetoourbeingap referred customerofPierceManufacturing,thevendorthatp rovidesthe fireapparatusforouremergencyresponsefleet.Cover Memo Item # 31 Alternatives:Noneatthistime Recommendation:Thecostforthisunitis$118,429.00.Themoneywo uldcome fromtheFireDepartment’sPhaseVlSPLOSTallocati on.Toget thispricingwewillneedtoinitiallytakethefun dingfromour fundbalanceandreturnitwhentheSPLOSTfunding becomes availablelaterthisyear.Thisistheprocedureth attheCommission approvedearlierthatallowedustogetspecialpri cingonthetwo newpumpersthatarenowonorderfromPierce. FundsareAvailable intheFollowing Accounts: FireDepartmentFundBalanceUnreserved REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 31 CommissionMeetingAgenda 6/7/20115:00PM AwardingofBidItem#11-116 Department:Fire,ChiefHowardWillis Caption:MotiontoapproveawardofBidItem#11-116,Firef ighting ProtectiveClothing,toTen-8Fire&SafetyEquipme nt. Background:TheAugustaFireDepartmentandtheProcurementDep artment haveconcludedthebidprocessforBidItem#11-116 ,Firefighting ProtectiveClothing.Afterreviewofthecompliant bidproposals bytheFireDepartment,Ten-8Fire&SafetyEquipme nthasmet allthespecifiedrequirementsofthebiddocuments andiswithin theallocatedbudgetamountandisthelowbid. Analysis:Ten-8Fire&Safetyhasmetallthebidspecificati onsfor firefightingprotectiveclothingfortheAugustaFi reDepartment withoutanyexceptionsbeingtaken.Ifawarded,thi scontractwill bevalidfortwoyearswithanoptionsforathird andfourthyearif sorequestedbytheAugustaFireDepartment. FinancialImpact:FundingforthiscontractisallocatedintheFire Department's operationalbudget. Alternatives:Noneatthistime. Recommendation:ItistheopinionoftheAugustaFireDepartmentth at,BidItem #11-116,FirefightingProtectiveClothingshouldbe awardedto Ten-8Fire&SafetyEquipmentInc.aslowbidder FundsareAvailable intheFollowing Accounts: 274-03-4110/53.11420 REVIEWEDANDAPPROVEDBY : Finance.Cover Memo Item # 32 Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 32 Attachment number 1 Page 1 of 1 Item # 32 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Friday, May 6, 2011 for furnishing: Bid Item #11-116 Fire Fighting Protective Clothing for Augusta Fire Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 18, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 24, 31, April 7, 14, 2011 Metro Courier March 30, 2011 cc: Tameka Allen Interim Deputy Administrator Howard Willis Augusta Fire Department Mike Rogers Augusta Fire Department Attachment number 2 Page 1 of 1 Item # 32 Attachment number 3 Page 1 of 1 Item # 32 Attachment number 4 Page 1 of 4 Item # 32 Attachment number 4 Page 2 of 4 Item # 32 Attachment number 4 Page 3 of 4 Item # 32 Attachment number 4 Page 4 of 4 Item # 32 CommissionMeetingAgenda 6/7/20115:00PM 2011-SolidWaste-F-350 Department:FinanceDepartment-FleetManagementDivision Caption:Approvethereplacementofone(1)pickuptruckfor theSolid WasteDepartment-EnvironmentalServicesDivision. Background:TheSolidWasteDepartmentinheriteda1999pickup truckasset number994437,fromPublicServices-Sanitation.Duetoage andhighmileage,thistruckwasduetobereplaced assoonas fundsbecameavailablefromCapitalOutlay.Wewoul dliketo requestreplacementofthistruckatthistimeutil izingtheGeorgia StateBidContractprogram.Wehaveattachedtheev aluation sheetforyourreview. Analysis:ThenewpickupwouldbepurchasedthroughtheGeorg ia StatewideContractbidprogram,contractnumberS-9 0795-B40, assuringthebestpricingavailablethroughoutthe state.The replacementwouldservetomeasurablyreducetheda ily maintenancecostoftheOperatingBudget,increase thevehicle availabilityandincreaseproduction. FinancialImpact:ThevehicleswillbepurchasedusingSolidWastefu nds.Thecost ofthenewpickuptruckis$34,045.00.Fundswould needtobe transferredfrom542-00-0000/1336110to542-04-4110 /5422210. Alternatives:1.Approvetherequest,2.Donotapprovedtherequ est. Recommendation:Approvethereplacementofone(1)pickuptruckfor theSolid WasteDepartment-EnvironmentalServicesDivision. FundsareAvailable intheFollowing Accounts: Transferfundsfrom542-00-0000/1336110to542-04- 4110/5422210 REVIEWEDANDAPPROVEDBY : Cover Memo Item # 33 Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 33 Attachment number 1 Page 1 of 1 Item # 33 Attachment number 2 Page 1 of 3 Item # 33 Attachment number 2 Page 2 of 3 Item # 33 Attachment number 2 Page 3 of 3 Item # 33 CommissionMeetingAgenda 6/7/20115:00PM 2011-SolidWasteVans Department:FinanceDepartment-FleetManagementDivision Caption:Approvethepurchase/replacementof3FordE-350Wo rkDetail VansfromtheGeorgiaStateContract:SWC#S-90795 . Background:TheSolidWasteDepartmenthasassumedtheresponsi bilityof twoadditionalinmatecrewsforvacantlotcleanup.Thevansthat arecurrentlybeingusedforthispurposeare12ye arsoldandhave accumulatedexcessivemaintenancecostasaresult ofnotbeing replaced.Theevauluationsareattachedforreview.TheSolid WasteDepartmentcurrentlyhasonevan,purchasedi n2009,used bytheDepartmentWorkDetailthatisusedaround theSolid WasteFacility.ThisvanisaChevroletvan,hasa lowground clearanceandisinappropriatefortheareathatit isworkingin. TheDirectoroftheSolidWasteDepartmentisrecom mending transferringthisvehicletoFleetManagementforr eassignment andpurchaseingavanmoreappropriateforthemiss ion. Analysis:Thevansrecommendedforreplacementareover12ye arsoldand stressthedailyoperatingbudgetduetohighmaint enance. TransferringtheChevroletwillalsoresultinlowe rmaintenace costbyreplacinga1994modelprisonervanandrea ssignthe vehicletoamoreappropriatemission. FinancialImpact:Adequatefundsareavailablefortheamountof$90,393.00by transferringtheappropriateamountfrom542-00-000 0/13.36110 Alternatives:(1)Approvetherequest,(2)Disapprovetherequest ,(3)Approve therequestinpart. Recommendation:Approvetherequesttopurchase3E-350Vansfromt heState Contract. FundsareAvailable intheFollowing Accounts: 542-04-4110/54.22210 Cover Memo Item # 34 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 34 Attachment number 1 Page 1 of 2 Item # 34 Attachment number 1 Page 2 of 2 Item # 34 Attachment number 2 Page 1 of 3 Item # 34 Attachment number 2 Page 2 of 3 Item # 34 Attachment number 2 Page 3 of 3 Item # 34 CommissionMeetingAgenda 6/7/20115:00PM 2011-Utilities-Excavator-Hammer Department:Finance-FleetManagement Caption:ApproverequestfromUtilitiesDepartment-Construct ion& MaintenanceDivisiontopurchaseoneminiexcavator withan asphaltbreakerattachment. Background:TheAugustaUtilitiesDepartment-Construction&Mai ntenance Divisionrequeststhepurchaseofoneminiexcavato rwithan asphaltbreaker.Thenewcombinationunitwouldena blethe divisiontorespondinatimeliermannertoemergen cywaterline breaksunderconcreteandasphaltsurfaces.Current lyallwater andsewerlinebreaksunderhardsurfacesmustbea ccessedby handheldairhammerswhichtremendouslyincreasew aterand timeloss,andinsomecases,extensivepropertyda magefromthe escapingwater.Thenewcombinationunitwouldprov idequick accesstothebrokenlineorvalveandthentheexc avatorcanbe utilizedtoquicklyexcavatetothedisabledpipea ndrepairthe problem.Thiswouldgreatlyincreasejobefficiency andemployee safetywhilesimultaneouslydecreasingexpensivewa terloss, propertydamage,andmanhours. Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe ProcurementDepartmentutilizingtheDemandStarel ectronicbid systemwhichoffersnationwidebidcoverage.ThePr ocurement Departmentreceivedquotesbackfrom11vendorswit hthe followingresults:(1)UnitedRentals,Inc.=$41,8 38.00;(2)ASC ConstructionEquipment=$53,235.00;(3)AtlanticC oastal Equipment=$45,900.00;(4)BobcatofAugusta=Did NotMeet RequiredSpecifications;(5)BorderEquipment=Did NotMeet RequiredSpecifications;(6)GroveRiverEquipment = $43,110.00;(7)HertzEquipmentRentals=$49,128.0 0;(8) JenkinsTractorCompany=$46,485.00;(9)Tractor&Equipment Company=$51,841.00;(10)VermeerSavannahCompany = $43,462.00;(11)SoutheasternIndustrialEquipment = Disqualified-SubmittedBidLate. FinancialImpact:Theunitwillbepurchasedfor$41,838.00usingthe GMAlease program,withanannualpremiumof$13,946.00each yearfor3Cover Memo Item # 35 years. Alternatives:1.ApprovetheawardtoUnitedRentals,Inc2.Donot approvethe request. Recommendation:Approverequesttopurchasetheminiexcavatorwith asphalt breaker–UnitedRentals,IncEquipmentCompanyfor$41,838.0 0. FundsareAvailable intheFollowing Accounts: TotheFinanceCommitteeonMay31,2011andtheCo mmission onJune7,2011. REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 35 2011 MINI EXCAVATOR WITH ASPHALT BREAKER BID 11-110 ASC Construction Atlantic Coastal Bobcat of Augusta Border Equipment Grove River Equipment, Inc Equipment, Inc Incorporated Company, Inc Equipment, Inc Year 2011 2011 2011 2011 2011 Make Volvo Takeuchi Bobcat Case Hyundai Model EC35C TB235 E35LA CX36B R35Z-9 Bid Price $44,465.00 $37,349.00 $0.00 $0.00 $35,495.00 Delivery Date 90-120 Days ARO 30-60 Days ARO 45 Days ARO 30-45 Days 45-90 Days Did Not Meet Required Did Not Meet Required Aphalt Breaker Specifications Below Specifications Below Year 2011 2011 2011 2011 2011 Make Tramac Const Attachments Bobcat Stanley Arrowhead Model SC28 CAL750A HB980 556 S-50 Bid Price $8,770.00 $8,551.00 $0.00 $0.00 $7,615.00 Total Bid Price $53,235.00 $45,900.00 $0.00 $0.00 $43,110.00 Section 2 Item 5.02 Section 2 Item 5.02 Section 2 Item 5.07 Section 2 Item 5.07 Section 2 Item 6.06 Section 2 Item 6.06 Section 2 Item 6.11 Section 2 Item 6.11 Section 2 Item 6.14 Section 2 Item 6.14 Section 2 Item 6.18 Section 2 Item 6.18 Section 2 Item 8.01 Hertz Equipment Jenkins Tractor Tractor & Equip United Rentals Vermeer Savannah Company Company Company Company Company Year 2011 2011 2011 2011 2011 Make Takeuchi Kabota Komatsu Takeuchi Yanmar Model TB325 KX121RI823 PC35MR3 TB235 VIO35 Bid Price $37,368.00 $46,000.00 $42,987.00 $36,656.00 $33,785.00 Delivery Date 3 to 6 months ARO 60-90 Days ARO 30 Days ARO 180 Days ARO 90 Days ARO Aphalt Breaker Year 2011 2011 2011 2011 2011 Make Allied Kabota Tramac Kent Okoda Model BR623 KXB500N SC28 FX55 TOP45 Bid Price $11,760.00 $485.00 $8,854.00 $5,182.00 $9,677.00 Total Bid Price $49,128.00 $46,485.00 $51,841.00 $41,838.00 $43,462.00 Southeastern Ind Equipment Year NO BID Make SUBMITTED LATE Model Bid Price $0.00 Delivery Date Aphalt Breaker Year Make Model Bid Price $0.00 Total Bid Price $0.00 UTILITIES DEPARTMENT- MINI EXCAVATOR/ASPHALT BREAKER-BID OPENING 04/12/2011 @ 11:00 Attachment number 1 Page 1 of 1 Item # 35 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Tuesday, April 12, 2011 for furnishing: Bid Item #11-110 Mini Excavator with Hydraulic Breaker for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, March 28, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 3, 10, 17, 24, 2011 Metro Courier March 9, 2011 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Department Attachment number 2 Page 1 of 1 Item # 35 Ve n d o r s AS C C o n s t r u c t i o n Eq u i p m e n t 23 0 3 A i r p o r t B l v d Ca y c e , S C 2 9 0 3 3 He r t z E q u i p m e n t 20 1 7 R a w l e y R o a d Au g u s t a , G A 3 0 9 0 6 Je n k i n s T r a c t o r 35 8 5 M i k e P a d g e t t Hi g h w a y Au g u s t a , G A 3 0 9 0 6 Bo r d e r E q u i p m e n t 28 0 4 W y l d s R o a d Au g u s t a , G A 3 0 9 0 9 Bo b c a t o f A u g u s t a 28 0 3 W y l d s R o a d Au g u s t a , G A 3 0 9 0 9 Un i t e d R e n t a l s I n c 43 1 6 B e l a i r F r o n t a g e Au g u s t a , G A 3 0 9 0 9 Tr a c t o r & E q u i p m e n t 38 0 9 M i k e P a d g e t t Hi g h w a y Au g u s t a , G A 3 0 9 0 6 At t a c h m e n t B YE S Y E S Y E S Y E S Y E S Y E S Y E S Bi d d e r ' s F o r m / Ac k n o w l e d g e o f Ad d e n d a YE S Y E S Y E S Y E S Y E S Y E S Y E S Ye a r 20 1 1 2 0 1 1 2 0 1 1 2 0 1 1 2 0 1 1 2 0 1 1 2 0 1 1 Mo d e l EC 3 5 C T B 2 3 5 K X 1 2 1 R 1 A T 3 C X 3 6 B E 3 5 L A T B 2 3 5 P C 3 5 M R - 3 Bi d P r i c e $4 4 , 4 6 5 . 0 0 $ 3 7 , 3 6 8 . 0 0 $ 4 6 , 0 0 0 . 0 0 $ 3 2 , 8 6 9 . 0 0 $ 3 2 , 1 8 2 . 6 8 $ 36 , 6 5 6 . 0 0 $ 4 2 , 9 8 7 . 0 0 8. 0 0 Op t i o n a l I t e m 8. 0 1 As p h a l t Br e a k e r Ye a r 20 1 1 2 0 1 1 2 0 1 1 2 0 1 1 2 0 1 1 2 0 1 1 2 0 1 1 Ma k e TR A M A C A L L I E D K U B O T A S T A N L E Y B O B C A T K E N T T R A M A C Mo d e l SC 2 8 B R 6 2 3 K X B 5 0 0 N 5 5 6 H B 9 8 0 F X 5 5 S C 2 8 Pr i c e $8 , 7 7 0 . 0 0 $ 1 1 , 7 6 0 . 0 0 $ 4 8 5 . 0 0 $ 6 , 9 0 0 . 0 0 $ 6 , 1 1 5 . 6 8 $ 5 , 1 8 2 . 00 $ 8 , 8 5 4 . 0 0 De l i v e r y D a t e 90 T O 1 2 0 A R O 3 T O 6 M O N T H S EX C A V A T O R 2 T O 3 W E E K B R E A K E R 60 T O 9 0 D A Y S 3 0 T O 4 5 D A Y S 3 0 T O 4 5 D A Y S 18 0 D A Y S E X C A V A T O R 1 4 D A Y S B R E A K E R 15 - 3 0 D A Y S Bi d I t e m # 1 1 - 1 1 0 Mi n i E x c a v a t o r w i t h H y d r a u l i c B r e a k e r fo r t h e C i t y o f A u g u s t a - F l e e t D e p a r t m e n t Br a n d KU B O T A Bi d O p e n i n g D a t e : T u e s d a y , A p r i l 1 2 , 2 0 1 1 @ 1 1 : 0 0 a . m . KO M A T S U TA K E U C H I BO B C A T VO L V O CA S E T A K E U C H I Pa g e 1 o f 2 Attachment number 3 Page 1 of 2 Item # 35 Ve n d o r s At l a n t i c C o a s t a l Eq u i p m e n t 92 2 L o n g w o o d D r Ri c h m o n d H i l l , G A 3 1 3 2 4 Ve r m e e r S a v a n n a h 41 1 - B T e l f a i r R o a d Sa v a n n a h , G A 3 1 4 1 5 Gr o v e R i v e r M a c h i n e r y 90 2 L o n g w o o d D r i v e Ri c h m o n d H i l l , G A 31 3 2 4 Re l i a b l e E q u i p m e n t 40 0 1 W a s h i n g t o n R d Ma r t i n e z , G A 3 0 9 0 7 Co w i n E q u i p m e n t 57 1 0 R i v e r v i e w R d Ma b l e t o n , G A 3 0 1 2 6 Lo w C o u n t r y M a c h i n e r y 10 0 8 E a s t H i g h w a y 8 0 Po o l e r , G A 3 1 3 2 2 So u t h e a s t e r n In d u s t r i a l E q u i p m e n t 40 0 B u c k n e r R o a d Co l u m b i a , S C 2 9 2 0 3 At t a c h m e n t B YE S Y E S Y E S Bi d d e r ' s F o r m / Ac k n o w l e d g e o f Ad d e n d a YE S Y E S Y E S Ye a r 20 1 1 2 0 1 1 2 0 1 1 Mo d e l TB 2 3 5 V I O 3 5 R 3 5 Z - 9 Bi d P r i c e $3 7 , 3 4 9 . 0 0 $ 3 3 , 7 8 5 . 0 0 $ 3 5 , 4 9 5 . 0 0 No B i d Re s p o n s e 8. 0 0 Op t i o n a l I t e m 8. 0 1 As p h a l t Br e a k e r Ye a r 20 1 1 2 0 1 1 2 0 1 1 Ma k e CO N S T R U C T I O N AT T A C H OK A D A A R R O W H E A D Mo d e l CA L 7 5 0 A T O P - 4 5 S 5 0 Bi d P r i c e $8 , 5 5 1 . 0 0 $ 9 , 6 7 7 . 0 0 $ 7 , 6 1 5 . 0 0 Re c e i v e d L a t e 4/ 1 3 / 1 1 @ 9 : 3 3 a . m . De l i v e r y D a t e 30 T O 6 0 D A Y S 3 0 T O 4 5 D A Y S 4 5 T O 9 0 D A Y S Bi d I t e m # 1 1 - 1 1 0 Mi n i E x c a v a t o r w i t h H y d r a u l i c B r e a k e r YA N M A R H Y U N D A I Br a n d TA K E U C H I fo r t h e C i t y o f A u g u s t a - F l e e t D e p a r t m e n t Bi d O p e n i n g D a t e : T u e s d a y , A p r i l 1 2 , 2 0 1 1 @ 1 1 : 0 0 a . m . Pa g e 2 o f 2 Attachment number 3 Page 2 of 2 Item # 35 Attachment number 4 Page 1 of 4 Item # 35 Attachment number 4 Page 2 of 4 Item # 35 Attachment number 4 Page 3 of 4 Item # 35 Attachment number 4 Page 4 of 4 Item # 35 Attachment number 5 Page 1 of 3 Item # 35 Attachment number 5 Page 2 of 3 Item # 35 Attachment number 5 Page 3 of 3 Item # 35 CommissionMeetingAgenda 6/7/20115:00PM 2011-RCSO-Motorcycles Department:FinanceDepartment-FleetManagementDivision Caption:Approvethereplacementof2Sheriff’smotorcycles usingSales TaxFundsasapprovedintheSalesTaxReferendumf orPhaseVI. Background:InDecemberof2009,FleetManagementsubmittedar equestto replacepublicsafetyvehiclesaspartofthe2011S alesTax Referendum.Thisreferendumwaspassedwhichwillp rovide1.5 milliondollarsforreplacementvehiclesforPublic Safetyeach yearfor5years.Themotorcyclestandardtransport ationof Sheriff’sOffice-RoadPatrol-MotorcycleDivisionis theHonda ST1300PAmotorcycle.IndevelopingtheSalesTaxre quest,Fleet ManagementcoordinatedwiththeSheriff’sOfficeas totheir needsforthenumberofbikesneedingreplacement.Thefinal numberofreplacementofmotorcycleswillbe2and willbe purchasedfromAthensCycleWorldusingBid10-117 forthe purchase.DetailedinformationisprovidedintheA ttachmentfor review. Analysis:ThepurchaseofpublicsafetymotorcyclesusingSal esTaxfunds willprovidegreaterflexibilitytotheAdministrat orintheuseof CapitalOutlay.Thepurchaseofnewmotorcycleswil lalsoreduce themaintenancecostofpublicsafetyvehicleswhic hareoutside oftheir“lifecycle”(LifecyclewasapprovedinA pril2004bythe Commission).Motorcyclesgoingoutofservicewill besoldat auction. FinancialImpact:The2HondamotorcycleswillbepurchasedfromCycl eWorldof AthensusingBid10-117for$19,172each($38,344.0 0).The purchasewillbeboughtthroughtheSalesTaxfunds (PhaseVI). Thedetailedlistingisattachedforreview. Alternatives:1.Approvetherequestforthepurchaseof2motorc ycles.2.Do notapprovetherequest. Recommendation:Approverequesttopurchase2Hondamotorcyclesfor atotalcost of$38,344.00anddeclarethebikestobereplaced assurplusandCover Memo Item # 36 availableforsaleatauction. FundsareAvailable intheFollowing Accounts: 328-03-1310/54.22910211036001/54.22910 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 36 Attachment number 1Page 1 of 2 Item # 36 Attachment number 1 Page 2 of 2 Item # 36 2010 HONDA ST1300PA POLICE MOTORCYCLE BID 10-117 Cycle World Honda of Cool Street & Trail of Athens Springs, Inc. Motorsports Year 2010 2009 Non-Compliant Make Honda Honda Incomplete Bid Model ST1300PA ST1300PA Packet 5.00 Bid Price Bike $14,995.00 $14,910.00 $0.00 6.00 Emergency Equipment 6.01 Auxiliary Lighting $4,177.00 $4,389.00 $0.00 Total Bid Price Each $19,172.00 $19,299.00 $0.00 Total Bid Price (2) $38,344.00 $38,598.00 $0.00 Delivery Date 90 Days 60 Days ARO SHERIFF'S OFFICE-POLICE MOTORCYCLE - BID OPENING 04/27/10 @ 11:00 Attachment number 2 Page 1 of 1 Item # 36 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Tuesday, April 27, 2010 for furnishing: Bid Item #10-117 Police Motorcycle for Fleet Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, April 13, 2010 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 18, 25, April 1, 8, 2010 Metro Courier March 24, 2010 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Department Attachment number 3 Page 1 of 1 Item # 36 Ve n d o r s St r e e t & T r a i l M o t o r s p o r t s 42 7 7 W a s h i n g t o n R d Ev a n s , G A 3 0 8 0 9 Ho n d a o f C o o l S p r i n g s 10 9 6 W M c E w e n D r Fr a n k l i n , T N 3 7 0 6 7 Ho n d a o f S t a t e s b o r o 17 3 0 5 G A H W Y 6 7 S St a t e s b o r o , G A 3 0 4 5 8 Cy c l e W o r l d o f A t h e n s 42 2 5 A t l a n t a H w y Bo g a r t , G A 3 0 6 2 2 Ai k e n M o t o r c y c l e S a l e s & S e r v i c e 21 2 9 W h i s k e y R d Ai k e n , S C 2 9 8 0 3 Ho n d a M o t o r c y c l e s o f An d e r s o n 11 0 P r e a m b l e C t St a r r , S C 2 9 6 8 4 Ca r o l i n a H o n d a 90 1 B u c k n e r R d Co l u m b i a , S C 2 9 2 0 3 At t a c h m e n t B Ye s Ye s Bi d d e r ' s F o r m / Ac k n o w l e d g e o f Ad d e n d a Ye s Ye s 5. 0 0 Eq u i p m e n t Re q u i r e m e n t s 6. 0 0 Eq u i p m e n t Re q u i r e m e n t s 6. 0 1 Au x i l i a r y L i g h t i n g $4 , 3 8 9 . 0 0 $ 4 , 1 7 7 . 4 8 Ye a r 20 0 9 20 1 0 Bi d P r i c e E a c h $1 9 , 2 9 9 . 0 0 $ 1 9 , 1 7 2 . 0 0 To t a l B i d P r i c e $3 8 , 5 9 8 . 0 0 $ 3 8 , 3 4 4 . 9 6 De l i v e r y D a t e 60 D a y s a f e r P O 9 0 D a y s Bi d I t e m # 1 0 - 1 1 7 Po l i c e M o t o r c y l e fo r t h e C i t y o f A u g u s t a - F l e e t D e p a r t m e n t 5. 0 1 ST 1 3 0 0 P A H M o t o r c y c l e Bi d O p e n i n g D a t e : T u e s d a y , A p r i l 2 7 , 2 0 1 0 @ 1 1 : 0 0 a . m . $1 4 , 9 9 5 . 0 0 No n - C o m p l i a n t Fa i l e d t o p r o p e r l y re t u r n th e e n t i r e s e c t i o n of A t t a c h m e n t B $1 4 , 9 1 0 . 0 0 Pa g e 1 o f 1 Attachment number 4 Page 1 of 1 Item # 36 Attachment number 5Page 1 of 2 Item # 36 Attachment number 5 Page 2 of 2 Item # 36 Attachment number 6 Page 1 of 2 Item # 36 Attachment number 6 Page 2 of 2 Item # 36 CommissionMeetingAgenda 6/7/20115:00PM GrantApplicationtotheU.S.DepartmentofEnergy Department:PlanningCommission Caption:Motiontoapprovesubmittalofagrantapplication totheU.S. DepartmentofEnergy(DOE)undertheCleanCitiesC ommunity ReadinessandPlanningforPlug-inElectricVehicle sand ChargingInfrastructureProgram. Background:TheU.S.DepartmentofEnergyisseekingtofundpr ojectstoplan andimplementpoliciesforthedevelopmentoflocal /regional charginginfrastructureforelectricdrivevehicles .Suchprojects willpreparecommunitiesforthesuccessfuldeploym entand implementationofplug-inelectricvehicles.Fivem illiondollars ($5,000,000)isavailablefordistributionandDOE expectsto awardfundsto10-15pilotprojectsnationwide.App licantsdonot havetomatchthefederalfunds.Teamingarrangemen ts (partnerships)arestronglyencouraged. Analysis:ThecityofAugustaisproposedtobetheleadappl icantinagrant applicationthatincludespartnershipswiththeSav annahRiver NuclearLaboratory,FortGordon,electricvehiclem anufacturers (E-Z-Go,ClubCarandTomberlin),electricutilitie s(Georgia Power,JeffersonElectric,SCANA,AikenElectricCo operative), ColumbiaCounty,AikenCounty,EdgefieldCounty,No rth Augusta,theCityofAiken,theAppliedResearchCe nterand MiltonRubenChevrolet.Applicationwillseekfundi nginthe rangeof$500,000–$1,000,000forpartnerstocarr youteligible activities. FinancialImpact:Applicationwillseekfederalfundsintherangeof $500,000– $1,000,000.Nolocalmatchisrequired. Alternatives:Approvesubmittalofagrantapplicationorreject itandfindother meansoffunding Recommendation:ApprovesubmittalofagrantapplicationtotheU.S .Department ofEnergy(DOE)undertheCleanCitiesCommunityRe adiness andPlanningforPlug-inElectricVehiclesandChar ging Cover Memo Item # 37 InfrastructureProgram. FundsareAvailable intheFollowing Accounts: AccountnumberwillbeassignedbytheFinanceDepa rtmentafter grantaward. REVIEWEDANDAPPROVEDBY : Cover Memo Item # 37 FINANCIAL ASSISTANCE FUNDING OPPORTUNITY ANNOUNCEMENT U. S. Department of Energy National Energy Technology Laboratory Clean Cities Community Readiness and Planning for Plug-in Electric Vehicles and Charging Infrastructure Funding Opportunity Number: DE-FOA-0000451 Announcement Type: Initial CFDA Number: 81.086 Conservation Research and Development Issue Date: 04/19/2011 Application Due Date: 06/13/2011 at 8:00:00 PM Eastern Time Attachment number 1 Page 1 of 25 Item # 37 2 NOTE: REGISTRATION/SUBMISSION REQUIREMENTS Registration Requirements There are several one-time actions you must complete in order to submit an application in response to this Announcement (e.g., obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) number, register with the Central Contractor Registration (CCR), and register with Grants.gov). Applicants who are not registered with CCR and Grants.gov, should allow at least 21 days to complete these requirements. It is suggested that the process be started as soon as possible. Applicants must obtain a DUNS number. DUNS website: http://fedgov.dnb.com/webform. Applicants must register with the CCR. CCR website: http://www.ccr.gov/ Applicants must register with Grants.gov. Grants.gov website: http://grants.gov/ Applicants must register with FedConnect to submit questions. FedConnect website: www.fedconnect.net Questions Questions relating to the system requirements or how an application form works must be directed to Grants.gov at 1-800-518-4726 or support@grants.gov. Questions regarding the content of the announcement must be submitted through the FedConnect portal. You must register with FedConnect to respond as an interested party to submit questions, and to view responses to questions. It is recommended that you register as soon after release of the FOA as possible to have the benefit of all responses. DOE/NNSA will try to respond to a question within 3 business days, unless a similar question and answer have already been posted on the website. Application Preparation and Submission Applicants must download the application package, application forms and instructions, from Grants.gov. Grants.gov website: http://www.grants.gov/ (Additional instructions are provided in Part IV Paragraph A of this FOA.) Where to Submit Applications must be submitted through Grants.gov to be considered for award. You cannot submit an application through Grants.gov unless you are registered. Please read the registration requirements carefully and start the process immediately. Remember you have to update your CCR registration annually. If you have any questions about your registration, you should contact the Grants.gov Helpdesk at 1-800-518-4726 to verify that you are still registered in Grants.gov. IMPORTANT NOTICE TO POTENTIAL APPLICANTS: When you have completed the process, you should call the Grants.gov Helpdesk at 1-800-518-4726 to verify that you have completed the final step (i.e. Grants.gov registration). Attachment number 1 Page 2 of 25 Item # 37 3 PART I - FUN DIN G OPPORTUN ITY DESCRIPTION .......................................................................... 4 PART II - AWARD IN FORMATION ........................................................................................................ 6 A. TYPE OF AWARD IN STRUMEN T .................................................................................................. 6 B. ESTIMATED FUN DIN G .................................................................................................................... 6 C. MAXIMUM AN D MIN IMUM AWARD SIZE ................................................................................. 6 D. EXPECTED N UMBER OF AWARDS .............................................................................................. 6 E. AN TICIPATED AWARD SIZE ......................................................................................................... 6 F. PERIOD OF PERFORMAN CE ......................................................................................................... 6 G. TYPE OF APPLICATION ................................................................................................................. 6 PART III - ELIGIBILITY IN FORMATION ............................................................................................ 7 A. ELIGIBLE APPLICAN TS ................................................................................................................. 7 B. COST SHARIN G ................................................................................................................................. 7 C. OTHER ELIGIBILITY REQUIREMEN TS ..................................................................................... 7 PART IV - APPLICATION AN D SUBMISSION IN FORMATION ...................................................... 9 A. ADDRESS TO REQUEST APPLICATION PACKAGE ................................................................ 9 B. LETTER OF IN TEN T AN D PRE-APPLICATION ......................................................................... 9 C. CON TEN T AN D FORM OF APPLICATION ................................................................................. 9 D. SUBMISSION S FROM SUCCESSFUL APPLICAN TS .................................................................14 E. SUBMISSION DATES AN D TIMES ................................................................................................14 F. IN TERGOVERN MEN TAL REVIEW .............................................................................................14 G. FUN DIN G RESTRICTION S .............................................................................................................14 H. OTHER SUBMISSION AN D REGISTRATION REQUIREMEN TS ...........................................14 PART V - APPLICATION REVIEW IN FORMATION .........................................................................16 A. CRITERIA ..........................................................................................................................................16 B. REVIEW AN D SELECTION PROCESS.........................................................................................18 C. AN TICIPATED N OTICE OF SELECTION AN D AWARD DATES ...........................................18 PART VI - AWARD ADMIN ISTRATION IN FORMATION ................................................................19 A. AWARD N OTICES ............................................................................................................................19 B. ADMIN ISTRATIVE AN D N ATION AL POLICY REQUIREMEN TS ........................................19 C. REPORTIN G ......................................................................................................................................20 PART VII - QUESTION S/AGEN CY CON TACTS .................................................................................21 A. QUESTION S .......................................................................................................................................21 B. AGEN CY CON TACT ........................................................................................................................21 PART VIII - OTHER IN FORMATION ...................................................................................................22 A. MODIFICATION S .............................................................................................................................22 B. GOVERN MEN T RIGHT TO REJECT OR N EGOTIATE ...........................................................22 C. COMMITMEN T OF PUBLIC FUN DS ............................................................................................22 D. PROPRIETARY APPLICATION IN FORMATION ......................................................................22 E. EVALUATION AN D ADMIN ISTRATION BY N ON -FEDERAL PERSON N EL .....................22 F. IN TELLECTUAL PROPERTY DEVELOPED UN DER THIS PROGRAM...............................22 G. N OTICE OF RIGHT TO REQUEST PATEN T WAIVER – N/A .................................................23 H. N OTICE REGARDIN G ELIGIBLE/IN ELIGIBLE ACTIVITIES ...............................................23 APPEN DIX 1 – SAMPLE PLAN OUTLIN E ............................................................................................24 Attachment number 1 Page 3 of 25 Item # 37 4 PART I - FUN DIN G OPPORTUN ITY DESCRIPTION The President has a goal of putting 1 million electric drive vehicles on the road in the United States by 2015. In support of this goal and emphasizing electricity as a transportation fuel, this Funding Opportunity Announcement (FOA) seeks projects to plan and implement policies for the development of local/regional electric charging infrastructure, including implementation of local policies, procedures, and incentives that facilitate that development. The planning and policy activities will prepare communities for successful deployment and implementation of plug-in electric drive vehicles. Overall, this effort will help to decrease the nation’s dependence on petroleum and reduce greenhouse gas emissions by accelerating the deployment of plug-in electric drive vehicles and electric vehicle supply equipment (EVSE). This FOA will serve as a pilot program to stimulate community based electric vehicle infrastructure readiness planning and implementation activities in anticipation of larger electric vehicle deployment efforts in the future. It does not address the broader electric vehicle deployment initiative that was included in the President’s 2011 State of the Union Address and is not the $200M electric vehicle deployment program included in the President’s FY2012 budget request. Notwithstanding the Initial Review Criteria, the following technical criteria must be met for the application to be considered technically responsive to this announcement. Any application that does NOT meet the following criteria will be considered NON-RESPONSIVE and will NOT be forwarded for comprehensive merit evaluation. x Projects shall include planning, and wherever possible, policy implementation and execution of planning elements for plug-in electric vehicles and charging infrastructure. Projects for fuels other than electricity will not be considered. x Plans must address infrastructure deployment plans for light, medium, and/or heavy duty plug-in electric vehicles (including extended range electric vehicles) x Funds may not be used for the purchase and/or installation of any fueling infrastructure. General Requirements: 1. Projects should include the approach to develop local/regional plans and implement policies that support the deployment of plug-in electric vehicles through acquisition and installation of electric vehicle charging infrastructure. The approach to plan development should include all the necessary activities required prior to actual installation of EVSE and should identify typical schedule barriers such as obtaining funding commitments, site selection criteria and specifics of planned user analysis, site agreements, construction permitting, and training as well as the plan to address each item. 2. DOE recognizes that applicants may have already made achievements related to electric drive vehicle planning and execution efforts. Projects are therefore acceptable in different stages of maturity and may include plans that have not yet been initiated, or plans that have been initiated but not yet completed. All applicants must complete a self-assessment addressing all of the elements in the Sample Plan Outline contained in Appendix 1and clearly state in their application where the applicant currently is in the planning process. After describing where in the plan an applicant currently is, applicants should describe the process and timeframe required in regard to developing (or further developing/finalizing) the plan along with proposed progress to be made toward execution of the elements in the Sample Plan Outline (contained in Appendix 1), including the implementation of local policies, procedures, and incentives that facilitate necessary development. Attachment number 1 Page 4 of 25 Item # 37 5 3. DOE recognizes that applicants will have varied needs and approaches with regard to Community Readiness Planning for Plug-in Electric Vehicles and Charging Infrastructure, However, DOE considers elements 6 -10 of the Sample Plan Outline (Appendix 1) as critically important to any comprehensive planning effort and these must be addressed. 4. Teaming arrangements are strongly encouraged, including one or more active designated Clean Cities Coalition(s) (http://www.eere.energy.gov/cleancities/progs/coalition_locations.php ), public or private fleets, auto dealerships, equipment manufacturers, energy marketers, utilities/ energy companies, local and regional planning entities, local and/or state agencies and transportation authorities. Approaches that include multiple local government entities and/or states are also encouraged. 5. Commitment letters from each of the project partners, indicating the amount, timeline, and type of technical and/or financial support being provided to the project, along with affirming their role/commitment to the project, must be included in the application. Commitment letters should be limited to project partners. Letters of support from other organizations (i.e. not project partners) interested in lending their support to the worthiness of the project will not be considered and should not be included as part of the application. 6. DOE will consider funding applications that request funding outside of the anticipated award size (see PART II Paragraph E) if the applicant proposes a comprehensive multiple city, state, regional or national approach. 7. Materials developed under this award will be publicly releasable. 8. If applicants or their partners have received federal funds for efforts similar to those proposed, the application must clearly describe how the new activities will be distinctly different from those already being funded under the other awards. 9. It is expected that resultant awards will have the following requirements: a. Deliverable of a completed publicly releasable written plan b. Deliverable of quarterly written progress reports that address actions taken to execute planning elements c. Participation in various forums organized by DOE to report on progress and share lessons learned, such as conference calls, meetings, merit reviews, and workshops. Attachment number 1 Page 5 of 25 Item # 37 6 PART II - AWARD IN FORMATION A. TYPE OF AWARD IN STRUMEN T DOE anticipates awarding grants under this funding opportunity announcement. B. ESTIMATED FUN DIN G Approximately $5,000,000 is expected to be available for new awards under this announcement. C. MAXIMUM AN D MIN IMUM AWARD SIZE Ceiling (i.e., the maximum amount for an individual award made under this announcement): Approximately $500,000* Floor (i.e., the minimum amount for an individual award made under this announcement): Approximately $250,000* *These amounts represent awards with 100% Federal funds – any proposed cost share (which is encouraged but not required) would be above and beyond this amount. DOE will consider applications that request funding outside of the anticipated award size if the applicant proposes a comprehensive multiple city, state, regional or national approach. D. EXPECTED N UMBER OF AWARDS DOE anticipates making approximately 10-15 awards under this announcement. E. AN TICIPATED AWARD SIZE DOE anticipates that awards will be in the $250,000 - $500,000 range (Federal funds) for the total project period. DOE will consider applications that request funding outside of the anticipated award size if the applicant proposes a comprehensive multiple city, state, regional or national approach. F. PERIOD OF PERFORMAN CE DOE anticipates making awards with an estimated project period of one (1) year. G. TYPE OF APPLICATION DOE will accept only new applications under this announcement. Attachment number 1 Page 6 of 25 Item # 37 7 PART III - ELIGIBILITY IN FORMATION A. ELIGIBLE APPLICAN TS All types of domestic entities, including DOE/NNSA National Laboratory Contractors (as defined by EPAct 2005, Section 989), are eligible to apply except for other Federal agencies, non-DOE Federally Funded Research and Development Center (FFRDC) Contractors, and nonprofit organizations described in section 501(c)(4) of the Internal Revenue Code of 1986 that engaged in lobbying activities after December 31, 1995. B. COST SHARIN G Cost sharing is encouraged but not required. C. OTHER ELIGIBILITY REQUIREMEN TS DOE/N N SA N ational Laboratory Participation as a Prime A DOE/NNSA National Laboratory is eligible to apply for funding as a lead participant under this announcement if its cognizant contracting officer provides written authorization and this authorization is submitted with the application. (This is not required for the National Energy Technology Laboratory since it is a Government Owned/Government Operated (GOGO)). If a DOE/NNSA National Laboratory Contractor is selected for award, the proposed work will be authorized under the DOE work authorization process and performed under the laboratory's M&O contract. The following wording is acceptable for the authorization: "Authorization is granted for the [N ame] Laboratory to participate in the proposed project. The work proposed for the laboratory is consistent with or complimentary to the missions of the laboratory and will not adversely impact execution of the DOE/NNSA assigned programs at the laboratory." FFRDC/N ational Laboratories Participation as a Team Member Federally Funded Research and Development Center (FFRDC) Contractors. FFRDC contractors may be proposed as a team member on another entity's application subject to the following guidelines: Authorization for non-DOE/NNSA FFRDCs. The Federal agency sponsoring the FFRDC contractor must authorize in writing the use of the FFRDC contractor on the proposed project and this authorization must be submitted with the application. The use of a FFRDC contractor must be consistent with the contractor's authority under its award and must not place the FFRDC contractor in direct competition with the private sector. Authorization for DOE/NNSA FFRDCs. The cognizant contracting officer for the FFRDC must authorize in writing the use of a DOE/NNSA FFRDC contractor on the proposed project and this authorization must be submitted with the application. The following wording is acceptable for this authorization. "Authorization is granted for the [N ame] Laboratory to participate in the proposed project. The work proposed for the laboratory is consistent with or complimentary to the missions of the laboratory, will not adversely impact execution of the DOE/NNSA assigned programs at the laboratory, and will not place the laboratory in direct competition with the domestic private sector." Value/Funding. The value of, and funding for, the FFRDC contractor portion of the work will not normally be included in the award to a successful applicant. Usually, DOE/NNSA will fund a DOE/NNSA FFRDC contractor through the DOE field work proposal system and other FFRDC contractors through an Attachment number 1 Page 7 of 25 Item # 37 8 interagency agreement with the sponsoring agency. Responsibility. The applicant, if successful, will be the responsible authority regarding the settlement and satisfaction of all contractual and administrative issues, including but not limited to, disputes and claims arising out of any agreement between the applicant and the FFRDC contractor. Attachment number 1 Page 8 of 25 Item # 37 9 PART IV - APPLICATION AN D SUBMISSION IN FORMATION A. ADDRESS TO REQUEST APPLICATION PACKAGE Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select "Apply for Grants," and then select "Download Application Package." Enter the CFDA and/or the funding opportunity number located on the cover of this announcement and then follow the prompts to download the application package. B. LETTER OF IN TEN T AN D PRE-APPLICATION 1. Letter of Intent. Applicants are requested to submit a letter of intent by May 16, 2011. This letter should include the name of the applicant and team partner (if applicable) and the title of the project. Letters of intent will be used by DOE to organize and expedite the merit review process. Failure to submit such letters will not negatively affect a responsive application submitted in a timely fashion. The letter of intent should be sent by E-mail to susan.miltenberger@netl.doe.gov . 2. Pre-application Pre-applications are not required. C. CON TEN T AN D FORM OF APPLICATION You must complete the mandatory forms and any applicable optional forms (e.g., SF-LLL- Disclosure of Lobbying Activities) in accordance with the instructions on the forms and the additional instructions below. Files that are attached to the forms must be in Adobe Portable Document Format (PDF) unless otherwise specified in this announcement. 1. SF 424 - Application for Federal Assistance Complete this form first to populate data in other forms. Complete all required fields in accordance with the pop-up instructions on the form. The list of certifications and assurances referenced in Field 21 can be found on the DOE Financial Assistance Forms Page at http://management.energy.gov/business_doe/business_forms.htm under Certifications and Assurances. Project/Performance Site Location(s) Indicate the primary site where the work will be performed. If a portion of the project will be performed at any other site(s), identify the site location(s) in the blocks provided. Note that the Project/Performance Site Congressional District is entered in the format of the 2 digit state code followed by a dash and a 3 digit Congressional district code, for example VA-001. Hover over this field for additional instructions. Use the Next Site button to expand the form to add additional Project/Performance Site Locations. 2. Other Attachments Form Submit the following files with your application and attach them to the Other Attachments Form. Click on Attachment number 1 Page 9 of 25 Item # 37 10 "Add Mandatory Other Attachment" to attach the Project Narrative. Click on "Add Optional Other Attachment," to attach the other files. Project N arrative File - Mandatory Other Attachment The project narrative must not exceed 30 pages, including cover page, table of contents, charts, graphs, maps, photographs, and other pictorial presentations, when printed using standard 8.5" by 11" paper with 1 inch margins (top, bottom, left, and right) and single spaced. EVALUATORS WILL REVIEW ONLY THE NUMBER OF PAGES SPECIFIED IN THE PRECEDING SENTENCE. The font must not be smaller than 11 point. Do not include any Internet addresses (URLs) that provide information necessary to review the application. See Part VIII.D for instructions on how to mark proprietary application information. Save the information in a single file named "Project.pdf," and click on "Add Mandatory Other Attachment" to attach. The project narrative must include: Project Objectives. This section should provide a clear, concise statement of the specific objectives/aims of the proposed project. Self Assessment: This section should include the applicants self-assessment (using the Sample Plan Outline contained in Appendix 1) that details where in the process the applicant currently is. Merit Review Criterion Discussion. The section should be formatted to address each of the merit review criterion and sub-criterion listed in Part V Paragraph A. Provide sufficient information so that reviewers will be able to evaluate the application in accordance with these merit review criteria. DOE WILL EVALUATE AND CONSIDER ONLY THOSE APPLICATIONS THAT ADDRESS SEPARATELY EACH OF THE MERIT REVIEW CRITERION AND SUB-CRITERION. Project Timetable: This section should outline as a function of time all the important activities or phases of the project, including the duration and sequencing of tasks and the scheduling of project milestones verifying that the project will be completed within the proposed period of performance. Successful applicants must use this project timetable to report progress. Relevance and Outcomes/Impacts: This section should explain the relevance of the effort to the objectives in the program announcement and the expected outcomes and/or impacts. The justification for the proposed project should include a clear statement of the importance of the project in terms of the utility of the outcomes and the target community of beneficiaries. Roles of Participants: For multi-organizational or multi-investigator projects, describe the roles and the work to be performed by each participant/investigator, business agreements between the applicant and participants, and how the various efforts will be integrated and managed. Equipment: List important items of equipment already available for this project and, if appropriate, note the location and pertinent capabilities of each. If you are proposing to acquire equipment, describe comparable equipment, if any, already at your organization and explain why it cannot be used. Bibliography And References, If Applicable: Provide a bibliography for any references cited in the Project Narrative section. This section must include only bibliographic citations. Statement Of Project Objectives (SOPO): The project narrative must contain a single detailed Statement of Project Objectives that addresses how the project objectives will be met. The Statement of Project Objectives must contain a clear, concise description of all activities to be completed during project performance and follow the structure discussed below. It is therefore required that it shall not contain proprietary or confidential business information. Attachment number 1 Page 10 of 25 Item # 37 11 The Statement of Project Objectives is generally less than 5 pages in total for the proposed work. Applicants shall prepare the Statement of Project Objectives in the following format: TITLE OF WORK TO BE PERFORMED (Insert the title of work to be performed. Be concise and descriptive.) A. OBJECTIVES Include one paragraph on the overall objective(s) of the work. Also, include objective(s) for each phase of the work. B. SCOPE OF WORK This section should not exceed one-half page and should summarize the effort and approach to achieve the objective(s) of the work for each Phase. C. TASKS TO BE PERFORMED Tasks, concisely written, should be provided in a logical sequence and should be divided into the phases of the project, as appropriate. This section provides a brief summary of the planned approach to this project. PHASE I Task 1.0 - Project Management /Administration (Description includes work elements required to manage and report on activities in accordance with the plan) Subtask 1.1 (Description) Task 2.0 - (Title) Task 3.0 - (Title) D. DELIVERABLES The periodic, topical, and final reports shall be submitted in accordance with the attached "Federal Assistance Reporting Checklist" and the instructions accompanying the checklist. [Note: The Recipient shall provide a list of deliverables other than those identified on the "Federal Assistance Reporting Checklist" that will be delivered. These reports shall also be identified within the text of the Statement of Project Objectives. See the following examples: 1. Task 1.1 - (Report Description) 2. Task 2.2 - (Report Description) E. BRIEFINGS/TECHNICAL PRESENTATIONS If requested by DOE, the Recipient shall prepare detailed briefings to explain the plans, progress, and results of the technical effort during the performance period of the award. These briefings shall be made at one of the DOE locations (Washington DC/ Pittsburgh, PA/ Morgantown, WV/ Golden, CO) or at one of the project team sites as appropriate. These briefings may be done in person or remotely via teleconference/webcast, on an "as needed basis". In addition, reports/presentations shall be developed and delivered as appropriate at Program Merit Reviews, or at various forums organized by DOE to report on progress and share lessons learned, such as conference calls, meetings, and workshops. Project Summary/Abstract File The project summary/abstract must contain a summary of the proposed activity suitable for dissemination Attachment number 1 Page 11 of 25 Item # 37 12 to the public. It should be a self-contained document that identifies the name of the applicant, the project director/principal investigator(s), the project title, the objectives of the project, a description of the project, including methods to be employed, the potential impact of the project (i.e., benefits, outcomes), and major participants (for collaborative projects). This document must not include any proprietary or sensitive business information as the Department may make it available to the public if an award is made. The project summary must not exceed one (1) page when printed using standard 8.5" by 11" paper with 1" margins (top, bottom, left and right) single-spaced with font no smaller than 11 point. Save this information in a file named "Summary.pdf," and click on "Add Optional Other Attachment" to attach. Resume File Provide a resume for each key person proposed, including subawardees and consultants if they meet the definition of key person. A key person is any individual who contributes in a substantive, measurable way to the execution of the project. Save all resumes in a single file named "bio.pdf" and click on "Add Optional Other Attachment" to attach. The biographical information for each resume must not exceed 2 pages when printed on 8.5" by 11" paper with 1 inch margins (top, bottom, left, and right) single-spaced with font no smaller than 11 point and should include the following information, if applicable: Education and Training. Undergraduate, graduate, and postdoctoral training; provide institution, major/area, degree, and year. Professional Experience: Beginning with the current position list, in chronological order, professional/academic positions with a brief description. Expertise or professional expertise relevant to the proposed work should be emphasized. Publications. Provide a list of up to10 publications most closely related to the proposed project. For each publication, identify the names of all authors (in the same sequence in which they appear in the publication), the article title, book or journal title, volume number, page numbers, year of publication, and website address if available electronically. Patents, copyrights, and software systems developed may be provided in addition to or substituted for publications. Synergistic Activities. List no more than 5 professional and scholarly activities related to the effort proposed. SF 424 A Excel, Budget Information - N on-Construction Programs File You must provide a budget for the total project period. Use the SF 424 A Excel, "Budget Information - Non Construction Programs" form on the DOE Financial Assistance Forms Page at http://management.energy.gov/business_doe/business_forms.htm. You may request funds under any of the Object Class Categories as long as the item and amount are necessary to perform the proposed work, meet all the criteria for allowability under the applicable Federal cost principles, and are not prohibited by the funding restrictions in this announcement (See Part IV, Paragraph G). Save the information in a single file named "SF424A.xls," and click on "Add Optional Other Attachment" to attach. Budget Justification File You must justify the costs proposed in each Object Class Category/Cost Classification category (e.g., identify key persons and personnel categories and the estimated costs for each person or category; provide a list of equipment and cost of each item; identify proposed subaward/consultant work and cost of each subaward/consultant; describe purpose of proposed travel, number of travelers, and number of travel days (NOTE: applicants should estimate approximately $10,000 for travel costs to merit reviews, workshops, or other forums at times/locations TBD) ; list general categories of supplies and amount for each category; Attachment number 1 Page 12 of 25 Item # 37 13 and provide any other information you wish to support your budget). Provide the name of your cognizant/oversight agency, if you have one, and the name and phone number of the individual responsible for negotiating your indirect rates. If cost sharing is proposed, you must have a letter from each third party contributing cost sharing (i.e., a party other than the organization submitting the application) stating that the third party is committed to providing a specific minimum dollar amount of cost sharing. In the budget justification, identify the following information for each third party contributing cost sharing: (1) the name of the organization; (2) the proposed dollar amount to be provided; (3) the amount as a percentage of the total project cost; and (4) the proposed cost sharing - cash, services, or property. By submitting your application, you are providing assurance that you have signed letters of commitment. Successful applicants will be required to submit these signed letters of commitments. Save the budget justification information in a single file named "Budget.pdf," and click on "Add Optional Other Attachment" to attach. Subaward Budget File(s) You must provide a separate budget for each subawardee that is expected to perform work estimated to be more than $100,000 or 50 percent of the total work effort (whichever is less). Use the SF 424 A Excel for Non Construction Programs or the SF 424 C Excel for Construction Programs. These forms are found on the DOE Financial Assistance Forms Page at http://management.energy.gov/business_doe/business_forms.htm. Save each Subaward budget in a separate file. Use up to 10 letters of the subawardee's name (plus .xls) as the file name (e.g., ucla.xls or energyres.xls), and click on "Add Optional Other Attachment" to attach. Budget for DOE/N N SA Federally Funded Research and Development Center (FFRDC) Contractor, if applicable If a DOE/NNSA FFRDC contractor is to perform a portion of the work, you must provide a DOE Field Work Proposal in accordance with the requirements in DOE Order 412.1 Work Authorization System. This order and the DOE Field Work Proposal form are available at http://management.energy.gov/business_doe/business_forms.htm. Use up to 10 letters of the FFRDC name (plus .pdf) as the file name (e.g., lanl.pdf or anl.pdf), and click on "Add Optional Other Attachment" to attach. 3. SF-LLL Disclosure of Lobbying Activities If applicable, complete SF- LLL. Applicability: If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the grant/cooperative agreement, you must complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying." Summary of Required Forms/Files Your application must include the following documents: N ame of Document Format File N ame Application for Federal Assistance – SF424 Form N/A Project/Performance Site Location(s) Form N/A Other Attachments Form: Attach the following files to this form: Form N/A Project Narrative File PDF Project.pdf Project Summary/Abstract File PDF Summary.pdf Attachment number 1 Page 13 of 25 Item # 37 14 Resume File PDF Bio.pdf SF 424A File - Budget Information for Non- Construction Programs Excel SF424A.xls Budget Justification File PDF Budget.pdf Subaward Budget File(s) Excel See Instructions Budget for FFRDC Contractor, if applicable PDF See Instructions SF-LLL Disclosure of Lobbying Activities, if applicable. Form N/A D. SUBMISSION S FROM SUCCESSFUL APPLICAN TS If selected for award, DOE/NNSA reserves the right to request additional or clarifying information for any reason deemed necessary, including, but not limited to: - Indirect cost information - Other budget information - Name and phone number of the Designated Responsible Employee for complying with national policies prohibiting discrimination (See 10 CFR 1040.5) - Representation of Limited Rights Data and Restricted Software, if applicable - Commitment Letter from Third Parties Contributing to Cost Sharing, if applicable - National Environmental Policy Act Information E. SUBMISSION DATES AN D TIMES 1. Pre-application Due Date Pre-applications are not required. 2. Application Due Date Applications must be received by 06/13/2011, not later than 8:00 PM Eastern Time. You are encouraged to transmit your application well before the deadline. APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE REVIEWED OR CONSIDERED FOR AWARD. F. IN TERGOVERN MEN TAL REVIEW This program is not subject to Executive Order 12372 - Intergovernmental Review of Federal Programs. G. FUN DIN G RESTRICTION S Cost Principles. Costs must be allowable, allocable and reasonable in accordance with the applicable Federal cost principles referenced in 10 CFR 600. The cost principles for commercial organization are in FAR Part 31. H. OTHER SUBMISSION AN D REGISTRATION REQUIREMEN TS 1. Where to Submit Attachment number 1 Page 14 of 25 Item # 37 15 APPLICATION S MUST BE SUBMITTED THROUGH GRAN TS.GOV TO BE CON SIDERED FOR AWARD. Submit electronic applications through the "Apply for Grants" function at www.Grants.gov. If you have problems completing the registration process or submitting your application, call Grants.gov at 1-800-518- 4726 or send an email to support@grants.gov. 2. Registration Process You must COMPLETE the one-time registration process (all steps) before you can submit your first application through Grants.gov (See www.grants.gov/GetStarted). We recommend that you start this process at least three weeks before the application due date. It may take 21 days or more to complete the entire process. Use the Grants.gov Organizational Registration Checklists at http://www.grants.gov/assets/OrganizationRegCheck.pdf to guide you through the process. IMPORTANT: During the CCR registration process, you will be asked to designate an E-Business Point of Contact (EBIZ POC). The EBIZ POC must obtain a special password called "Marketing Partner Identification Number" (MPIN). When you have completed the process, you should call the Grants.gov Helpdesk at 1-800-518- 4726 to verify that you have completed the final step (i.e., Grants.gov registration). 3. Application Receipt N otices After an application is submitted, the Authorized Organization Representative (AOR) will receive a series of four e-mails. It is extremely important that the AOR watch for and save each of the emails. It may take up to two (2) business days from application submission to receipt of email Number 2. The titles of the four e-mails are: Number 1 - Grants.gov Submission Receipt Number Number 2 - Grants.gov Submission Validation Receipt for Application Number Number 3 - Grants.gov Grantor Agency Retrieval Receipt for Application Number Number 4 - Grants.gov Agency Tracking Number Assignment for Application Number Attachment number 1 Page 15 of 25 Item # 37 16 PART V - APPLICATION REVIEW IN FORMATION A. CRITERIA 1. Initial Review Criteria Prior to a comprehensive merit evaluation, DOE will perform an initial review to determine that (1) the applicant is eligible for an award; (2) the information required by the funding opportunity announcement has been submitted; and (3) the proposed project is responsive to the objectives of the funding opportunity announcement, including the following bulleted items previously noted in Part I: x Projects shall include planning, and wherever possible, policy implementation and execution of planning elements for plug-in electric vehicles and charging infrastructure. Projects for fuels other than electricity will not be considered. x Plans must address infrastructure deployment plans for light, medium, and/or heavy duty plug-in electric vehicles (including extended range electric vehicles). x Funds may not be used for the purchase and/or installation of any fueling infrastructure. Applications that fail to pass the initial review will not be forwarded for merit review and will be eliminated from further consideration. 2. Merit Review Criteria Criterion 1: Probability of Project Success Based on Technical Approach and Project N arrative/ Statement of Project Objectives (35%) a. Responsiveness and relevance of the application to the programmatic goals and requirements identified in this announcement for this area of interest. b. Adequacy, reasonableness, and soundness of the proposed effort including the duration and sequencing of tasks and the scheduling of project milestones verifying that the project will be completed within the proposed period of performance. c. Adequacy, appropriateness, and reasonableness of the proposed work and budget distribution among the team members to accomplish the Statement of Project Objectives. d. Thoroughness of approach to gather broad representation of relevant stakeholders and sources of information to provide input and/or comments to the plan. e. Identification of barriers or roadblocks to expeditious infrastructure deployment as well as plans to develop mitigations for each. Criterion 2: Probability of Successful Implementation (30%): Attachment number 1 Page 16 of 25 Item # 37 17 a. Clarity, completeness and adequacy of the self-assessment using the Sample Plan Outline. b. Extent to which the proposal addresses work remaining to be accomplished in terms of the planning elements, including the implementation of local policies, procedures, and incentives that facilitate development. c. Adequacy of rationale of how implementation of the plan will contribute to a sustainable extended range electric vehicle, plug-in hybrid electric vehicle, or electric vehicle market in the proposed region/territory. d. Strength of documented vehicle deployment commitments, such as Original Equipment Manufacturer (OEM) launch areas and other relevant fleet commitments. Criterion 3: Probability of Project Success Based on Team Expertise and Prior Experience Developing and Implementing EV Plans (35%) a. Qualifications, expertise, and experience of both the identified key personnel and the applicant organization and/or partners in areas relevant to the proposed work b. Identification of specific personnel assigned to major project tasks, their roles in relation to the work required, percent of their time on the project, and special qualifications they may bring to the project. Include resumes of individuals proposed for this contract. c. Adequacy of the allocation of applicant and/or team resources to successfully complete the proposed work d. Strength of partnerships and extent of active participation of Clean Cities coalitions public or private fleets, auto dealerships, equipment manufacturers, energy marketers, utilities/ energy companies, local and regional planning entities, state agencies and transportation authorities. e. Quality and strength of commitment letters documenting technical and/or financial support and /or site availability from all team partners. 3. Other Selection Factors Program Policy Factors The selection official may consider the following program policy factors in the selection process: x It may be desirable to select projects for award of less technical merit than other projects, if such a selection will optimize use of available funds by allowing more projects to be supported while not being detrimental to the overall objectives of the Clean Cities Program. x It may be desirable to select projects that represent a diverse programmatic portfolio of differing stages of electric vehicle infrastructure community readiness with regards to planning and implementation. x It may desirable to select projects that represent a broad geographic distribution of project sites with varying population densities. x It may be desirable to select projects that collectively represent diverse types and sizes of applicant organizations. This includes, but is not limited to, limiting the number of applications selected from one applicant organization. Attachment number 1 Page 17 of 25 Item # 37 18 x It may be desirable to select projects that optimize Federal investment and maximize commitment as demonstrated by cost share. x It may be desirable to select projects that include a comprehensive multiple city, state, regional, or national planning approach. B. REVIEW AN D SELECTION PROCESS 1. Merit Review Applications that pass the initial review will be subjected to a merit review in accordance with the guidance provided in the "Department of Energy Merit Review Guide for Financial Assistance." This guide is available under Financial Assistance, Regulations and Guidance at http://www.management.energy.gov/documents/meritrev.pdf. 2. Selection The Selection Official will consider the merit review results, program policy factors, and the amount of funds available. 3. Discussions and Award The Government may enter into discussions with a selected applicant for any reason deemed necessary, including but not limited to: (1) the budget is not appropriate or reasonable for the requirement; (2) only a portion of the application is selected for award; (3) the Government needs additional information to determine that the recipient is capable of complying with the requirements in 10 CFR 600; and/or (4) special terms and conditions are required. Failure to resolve satisfactorily the issues identified by the Government will preclude award to the applicant. C. AN TICIPATED N OTICE OF SELECTION AN D AWARD DATES DOE anticipates notifying applicants selected for award by September 2011 and making awards either by the end of September 2011 or in Fiscal Year 2012. Attachment number 1 Page 18 of 25 Item # 37 19 PART VI - AWARD ADMIN ISTRATION IN FORMATION A. AWARD N OTICES 1. N otice of Selection DOE will notify applicants selected for award. This notice of selection is not an authorization to begin performance. Selection under this Funding Opportunity Announcement does not infer or guarantee selection under future DOE Funding Opportunity Announcements. Organizations whose applications have not been selected will be advised as promptly as possible. This notice will explain why the application was not selected. 2. N otice of Award An Assistance Agreement issued by the contracting officer is the authorizing award document. It normally includes either as an attachment or by reference: (1) Special Terms and Conditions; (2) Applicable program regulations, if any; (3) Application as approved by DOE.; (4) DOE assistance regulations at 10 CFR 600; (5) National Policy Assurances To Be Incorporated As Award Terms; (6) Budget Summary; and (7) Federal Assistance Reporting Checklist, which identifies the reporting requirements. For grants and cooperative agreements made to universities, non-profits and other entities subject to Title 2 CFR the Award also includes the Research Terms and Conditions located at http://www.nsf.gov/bfa/dias/policy/rtc/index.jsp. B. ADMIN ISTRATIVE AN D N ATION AL POLICY REQUIREMEN TS 1. Administrative Requirements The administrative requirements for DOE grants and cooperative agreements are contained in 10 CFR 600 (See: http://ecfr.gpoaccess.gov). Grants and cooperative agreements made to universities, non-profits and other entities subject to Title 2 CFR are subject to the Research Terms and Conditions located on the National Science Foundation web site at http://www.nsf.gov/bfa/dias/policy/rtc/index.jsp. DUN S AN D CCR REQUIREMEN TS Additional administrative requirements for DOE grants and cooperative agreements are contained in 2 CFR, Part 25 (See: http://ecfr.gpoaccess.gov). Prime awardees must keep their data at CCR current. Subawardees at all tiers must obtain DUNS numbers and provide the DUNS to the prime awardee before the subaward can be issued. SUBAWARD AN D EXECUTIVE REPORTIN G Additional administrative requirements necessary for DOE grants and cooperative agreements to comply with the Federal Funding and Transparency Act of 2006 (FFATA) are contained in 2 CFR, Part 170. (See: http://ecfr.gpoaccess.gov). Prime awardees must register with the new FSRS database and report the required data on their first tier subawardees. Prime awardees must report the executive compensation for their own executives as part of their registration profile in the CCR. 2. Special Terms and Conditions and N ational Policy Requirements Special Terms and Conditions and National Policy Requirements. The DOE Special Terms and Conditions Attachment number 1 Page 19 of 25 Item # 37 20 for Use in Most Grants and Cooperative Agreements are located at http://management.energy.gov/business_doe/business_forms.htm. The National Policy Assurances To Be Incorporated As Award Terms are located at http://www.nsf.gov/bfa/dias/policy/rtc/appc.pdf . Intellectual Property Provisions. The standard DOE financial assistance intellectual property provisions applicable to the various types of recipients are located at http://www.gc.doe.gov/financial_assistance_awards.htm. C. REPORTIN G Reporting requirements are identified on the Federal Assistance Reporting Checklist, DOE F 4600.2, attached to the award agreement. For a sample Checklist, see http://www.management.energy.gov/documents/DOEF4600pt292009.pdf. Attachment number 1 Page 20 of 25 Item # 37 21 PART VII - QUESTION S/AGEN CY CON TACTS A. QUESTION S Questions regarding the content of the announcement must be submitted through the FedConnect portal. You must register with FedConnect to respond as an interested party to submit questions, and to view responses to questions. It is recommended that you register as soon after release of the FOA as possible to have the benefit of all responses. DOE/NNSA will try to respond to a question within 3 business days, unless a similar question and answer have already been posted on the website. Questions and comments concerning this FOA shall be submitted not later than five (5) calendar days prior to the application due date. Questions submitted after that date may not allow the Government sufficient time to respond. Questions relating to the registration process, system requirements, how an application form works, or the submittal process must be directed to Grants.gov at 1-800-518-4726 or support@grants.gov. DOE/NNSA cannot answer these questions. B. AGEN CY CON TACT Name: Sue Miltenberger, Contract Specialist E-mail: susan.miltenberger@netl.doe.gov FAX: 304-285-4683 Telephone: 304-285-4083 Attachment number 1 Page 21 of 25 Item # 37 22 PART VIII - OTHER IN FORMATION A. MODIFICATION S Notices of any modifications to this announcement will be posted on Grants.gov and the FedConnect portal. You can receive an email when a modification or an announcement message is posted by registering with FedConnect as an interested party for this FOA. It is recommended that you register as soon after release of the FOA as possible to ensure you receive timely notice of any modifications or other announcements. B. GOVERN MEN T RIGHT TO REJECT OR N EGOTIATE DOE reserves the right, without qualification, to reject any or all applications received in response to this announcement and to select any application, in whole or in part, as a basis for negotiation and/or award. C. COMMITMEN T OF PUBLIC FUN DS The Contracting Officer is the only individual who can make awards or commit the Government to the expenditure of public funds. A commitment by other than the Contracting Officer, either explicit or implied, is invalid. D. PROPRIETARY APPLICATION IN FORMATION Patentable ideas, trade secrets, proprietary or confidential commercial or financial information, disclosure of which may harm the applicant, should be included in an application only when such information is necessary to convey an understanding of the proposed project. The use and disclosure of such data may be restricted, provided the applicant includes the following legend on the first page of the project narrative and specifies the pages of the application which are to be restricted: "The data contained in pages [Insert pages] of this application have been submitted in confidence and contain trade secrets or proprietary information, and such data shall be used or disclosed only for evaluation purposes, provided that if this applicant receives an award as a result of or in connection with the submission of this application, DOE shall have the right to use or disclose the data herein to the extent provided in the award. This restriction does not limit the government's right to use or disclose data obtained without restriction from any source, including the applicant." To protect such data, each line or paragraph on the pages containing such data must be specifically identified and marked with a legend similar to the following: "The following contains proprietary information that (name of applicant) requests not be released to persons outside the Government, except for purposes of review and evaluation." E. EVALUATION AN D ADMIN ISTRATION BY N ON -FEDERAL PERSON N EL In conducting the merit review evaluation, the Government may seek the advice of qualified non Federal personnel as reviewers. The Government may also use non-Federal personnel to conduct routine, nondiscretionary administrative activities. The applicant, by submitting its application, consents to the use of non-Federal reviewers/administrators. Non-Federal reviewers must sign conflict of interest and non- disclosure agreements prior to reviewing an application. Non-Federal personnel conducting administrative activities must sign a non-disclosure agreement. F. IN TELLECTUAL PROPERTY DEVELOPED UN DER THIS PROGRAM Attachment number 1 Page 22 of 25 Item # 37 23 Rights in Technical Data. Normally, the government has unlimited rights in technical data created under a DOE agreement. Delivery or third party licensing of proprietary software or data developed solely at private expense will not normally be required except as specifically negotiated in a particular agreement to satisfy DOE's own needs or to insure the commercialization of technology developed under a DOE agreement. G. N OTICE OF RIGHT TO REQUEST PATEN T WAIVER – N/A H. N OTICE REGARDIN G ELIGIBLE/IN ELIGIBLE ACTIVITIES Eligible activities under this program include those which describe and promote the understanding of scientific and technical aspects of specific energy technologies, but not those which encourage or support political activities such as the collection and dissemination of information related to potential, planned or pending legislation. Attachment number 1 Page 23 of 25 Item # 37 24 APPEN DIX 1 – SAMPLE PLAN OUTLIN E At a minimum, completed plans should consider the following elements: 1. Documentation demonstrating a substantial partnership with relevant stakeholders, which may include: a. State, local, and tribal governments; b. all relevant generators and distributors of electricity and utility regulatory authorities; c. as appropriate, owners and operators of regional electric power distribution and transmission facilities; d. departments of public works and transportation; e. owners and operators of property that will be essential to the deployment of a sufficient level of publicly available charging infrastructure (including privately owned parking lots or structures and commercial entities with public access locations); f. plug-in electric drive vehicle manufacturers or retailers; g. third-party providers (such as vendors, installers, etc.) of charging infrastructure or services; h. fleet(s) that will participate in the program; i. Clean Cities Coalitions 2. A clear description of the role and responsibilities of each stakeholder; and a plan for continuing the engagement and participation of the stakeholders, as appropriate, throughout the implementation of the plan. This includes engagement of major fleet operators to encourage electrification of fleets such as taxis, municipal operations and delivery vehicles. 3. Analysis of barriers to the implementation of plug-in electric vehicles and infrastructure in your proposed area and a discussion of steps to reduce or eliminate the identified barriers. 4. Current plans for plug-in electric drive vehicle deployment in the area/region covered by the plan including: a. the number of plug-in electric drive vehicles anticipated to be plug-in electric drive privately owned personal vehicles; a justification should be provided for these estimates b. the number of plug-in electric drive vehicles anticipated to be privately owned fleet or public fleet vehicles; a justification should be provided for these estimates c. An analysis of usage patterns of vehicles 5. A plan for deploying residential, workplace, private, and publicly available charging infrastructure, including a. primary and secondary potential charging locations: o an estimate of the number of consumers who will have access to private residential charging infrastructure in single-family or multifamily residences; o an estimate of the number of consumers who will have access to workplace charging infrastructure; b. a plan for ensuring that the charging infrastructure or plug-in electric drive vehicle be able to send and receive the information needed to interact with the grid and be compatible with smart grid technologies to the extent feasible c. a plan that identifies and addresses the unique challenges of installing infrastructure at multifamily residential buildings; d. an estimate of the number and location of publicly and privately owned charging stations that will be publicly or commercially available; e. an estimate of the number and location of charging infrastructure that will be privately funded or located on private property; f. an estimate of the potential costs associated with EVSE deployment and potential sources of funding. Attachment number 1 Page 24 of 25 Item # 37 25 6. Descriptions of updated building codes (or a plan to update building codes before or during the grant period) to include charging infrastructure or dedicated circuits for charging infrastructure, as appropriate, in new construction and major renovations; EVSE must be commercially available (i.e. pre-commercial demonstration or research & development components are not desirable). “Commercially Available” EVSE is defined as equipment that is available for purchase and unrestricted operation by the general public and are fully compliant with all applicable standards and safety regulations (ex: SAE, UL Listing or equivalent) and will be installed by a certified electrician. 7. Descriptions of updated construction permitting or inspection processes (or a plan to update construction permitting or inspection processes) to allow for expedited installation of charging infrastructure for purchasers of plug-in electric drive vehicles, including a permitting process that allows a vehicle purchaser to have charging infrastructure installed rapidly (24 - 48 hours is a suggested target goal for private residential applications or permit by notification) ; 8. Descriptions of updated zoning, parking rules, or other local ordinances as are necessary to facilitate the installation of publicly available charging infrastructure and to allow for access to publicly available charging infrastructure, as appropriate. Also attention should be given to compliance American with Disabilities Act if applicable; 9. A plan for effective marketing, outreach, training, and education relating to plug-in electric drive vehicles, charging services, and infrastructure; the plans should include specialized training and education necessary to ensure that vehicles and related electric charging equipment is installed, maintained, and operated in a safe and proper manner. This could include training for electric charging point users, first responders, public safety officers, inspectors, installers, and construction permitting officials in areas where electric charging is being introduced, among other target audiences. 10. An assessment and plan to communicate available or anticipated benefits or incentives for plug-in vehicle owners; and identify and establish other potential needed or desired benefits or incentives. These may include: a. rebates of part of the purchase price of the vehicle; b. state and federal tax incentives/credits c. reductions in sales taxes or registration fees; d. rebates or reductions in the costs of permitting, purchasing, or installing home plug-in electric drive vehicle charging infrastructure; and e. rebates or reductions in State or local toll road access charges; f. additional consumer benefits, such as preferred parking spaces or single-rider access to high- occupancy vehicle lanes for plug-in electric drive vehicles; 11. A description of utility, grid operator, or third-party charging service provider, policies and plans for accommodating the deployment of plug-in electric drive vehicles, including-- a. rate structures or provisions and billing protocols for the charging of plug-in electric drive vehicles; b. analysis of potential impacts to the grid; c. plans to minimize the effects of charging on peak loads; d. A proposed plan for making widespread utility and grid upgrades; Attachment number 1 Page 25 of 25 Item # 37 CommissionMeetingAgenda 6/7/20115:00PM MultiPurposeStadium Department: Caption:Motionto approvetaskingtheAdministratorwithexploring fundingoptionsrelativetotheproposedRipkenMul ti-Purpose StadiumandreportbacktotheCommission.(Requestedby CommissionerMattAitken) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 38 CommissionMeetingAgenda 6/7/20115:00PM CBWDC-FF&E Department:RecreationParksandFacilities-Facilities Caption:ApprovethecontractwithCWC,LLCintheamountof $133,995.21forthepurchaseandinstallationofth eFurniture, FixturesandEquipmentfortheWebsterDetentionCe nter expansion. Background:ThiscontactwillprovidetheFurniture,Fixturesa ndEquipment fortheWebsterDetentionCenterExpansionforthe Sheriff’s Officestaffandoperationofthefacility.Thecon structionofthe renovationsandadditionstotheWebsterDetention Centerwas approvedbytheCommissiononNovember5,2008. Analysis:ThisContractwillprovideallofthefurniture,fi xturesand equipmentfortheoffices,waitingareasandcontro lroominthe newVideoVisitationBuilding;StaffDiningRoomin the renovatedarea;doctor’soffices,conferencesrooms ,nurses stations,interviewroomsandinmatewaitingareai ntheMental andMedicalHealthbuildingaddition;theMusterRo omintheFC CorridorAddition;andtheControlRoomsandstaff officesinthe Male,FemaleandMedical/MentalHealthbuildingadd itions. FinancialImpact:ThisContractamountof$133,955.21willbefunded bythe project’sFF&Ebudget.Thebudgetisadequateto coverthecost ofthiscontract. Alternatives:1.ApprovetheContractwithCWC,LLCintheamount of$ 133,995.21forthepurchaseandinstallationofthe Furniture, FixturesandEquipment.2.NotapprovetheContact;howeverthe jailfacilityoperationswouldbeseverelycompromi sed. Recommendation:1.ApprovetheContractwithCWC,LLCintheamount of$ 133,995.21forthepurchaseandinstallationofthe Furniture, FixturesandEquipment. FundsareAvailable Cover Memo Item # 39 intheFollowing Accounts:JailExpansion:GL–325-05-1130/206351101 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 39 CORRECTED COPY Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Thursday, April 21, 2011 for furnishing: Bid Item #11-113 Furniture, Fixtures & Equipment for the Renovations & Additions to the Webster Detention Center Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Digital Blue Print. The fees for the plans and specifications which are non- refundable is $50.00. Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge through Digital Blue Print (706 821-0405) beginning Thursday, March 17, 2011. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 11, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 17, 24, 31, April 7, 2011 Metro Courier March 23 2011 cc: Tameka Allen Interim Deputy Administrator Forrest White Heery International Richard Ingram Heery International Ronnie Strength Sheriff’s Office Attachment number 1 Page 1 of 1 Item # 39 VENDORS Attachment B Bidders Form Addendums 1 & 2 Total Lump Sum CWC 105-A Gateway Drive Macon GA 31210 YES YES YES $133,995.21 Modern Business Furniture 1445 Greene Street Augusta GA 30901 GA Correctional Industries 2984 Clifton Springs Road Decatur GA 30034 Weinbergers Business Interiors 3137 Washington Road Augusta GA 30907 Augusta Business Interiors 3127 Damascus Road Augusta GA 30909 Bid Item #11-113 Furniture, Fixtures & Equipment for the Renovations & Additions to the Webster Detention Center for the City of Augusta - Sheriff's Office Bid Due: Monday, May 9, 2011 @ 11:00 a.m. SUBMITTED NO BID RESPONSE NON-COMPLIANT ATTACHMENT B MISSING PAGES 1 & 2 SUBMITTED NO BID RESPONSE Page 1 of 1 Attachment number 2 Page 1 of 1 Item # 39 Attachment number 3 Page 1 of 1 Item # 39 Attachment number 4 Page 1 of 3 Item # 39 Attachment number 4 Page 2 of 3 Item # 39 Attachment number 4 Page 3 of 3 Item # 39 CommissionMeetingAgenda 6/7/20115:00PM Dover-LymanDesignServices-ContractAward Department:AbieL.Ladson,PE,CPESC,Director Caption:ApprovetheCapitalProjectBudgetnumber323-04111 0- 208823601andawardtheDesignConsultantServices Agreement toZELEngineersintheamountof$234,750.00fort heDover- LymanStreetproject.Fundingisavailableinthep rojectaccount fortheEngineeringDepartment. Background:TheEngineeringDepartmenthassolicitedaRequest forProposal (RFP)fordesignservicesfortheLyman-DoverStree tsand DrainageProject.Theinfrastructureintheareais currentlyinpoor condition.Theworkwillconsistofdesigningandp reparing preliminaryandfinalconstructionplansinaccorda ncewith Augusta-RichmondCountystandardsandspecification s.The proposedprojectaddressingdrainageroadwayissues ,sidewalks, curbandgutter,streetresurfacing,andstreetlig htingalongDover Street,LymanStreet,MilesStreet,FrohmanStreet,Shearton Drive,andQuistDrive. Analysis:Thefollowingfirmswereevaluatedbasedonqualifi cations, projectapproach,experience,andscheduleonAugus t25,2010. ThefollowingfirmssubmittedRFPsandwereevaluat ed:1.Clark PattersonLee7.Stevenson&Palmer2.CranstonEng ineering8. StreetSmart3.Godefroy&Associates9.Thomas&H uston4. JLA10.W.K.Dickson5.KhafraEngineering11.W.R.Toole6. LAIEngineering12.ZELEngineersZELEngineerswas selected basedontheevaluationcriteriaforthisproject. FinancialImpact:Fundsareavailableintheprojectconstructionacc ounttobe transferredtotheprojectengineeringaccount323-041110- 5212115/208823601uponCommission’sapproval. Alternatives:1)ApprovetheCapitalProjectBudgetnumber323-04 1110- 208823601andAwardtheDesignConsultantServices Agreement toZELEngineersintheamountof$234,750.00fort heDover- LymanStreetproject.Fundingisavailableinthep rojectaccount fortheEngineeringDepartment.2)Donotapprovea ndcancel project.Cover Memo Item # 40 Recommendation:ApproveAlternativeNumberOne. FundsareAvailable intheFollowing Accounts: 323-041110-5212115/208823601 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 40 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: This project is authorized for design services for the Lyman-Dover Streets and Drainage project and to award the Consultant Services to ZEL Engineers in the amount of $234,750.00 for the Dover-Lyman Street project. Funding is available in the project account for the Engineering Department to be transferred to the project engineering account from the Special One Percent Sales Tax. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,000,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Spirit Creek $2,000,000 6th 2,000,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CAPITAL PROJECT BUDGET DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE Honorable Deke Copenhaver, Mayor CPB#323-041110-208823601 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 Page 1 of 2 Item # 40 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE CPB#323-041110-208823601 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE III 323-04-1110-5212115-201823762 ($54,185)$0 ($54,185) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-5411120-201823762 ($160,000)$0 ($160,000) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-5414110-201823762 ($1,785,815)($1,785,815) TOTAL SOURCES:($2,000,000)$0 ($2,000,000) USE OF FUNDS ENGINEERING323-041110-5212115-208823601 $234,750 $234,750 CONSTRUCTION 323-04-1110-5414110-208823601 $2,000,000 ($234,750)$1,765,250 TOTAL USES:$2,000,000 $0 $2,000,000 Attachment number 1 Page 2 of 2 Item # 40 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Wednesday, August 25, 2010 @ 3:00 P.M. for furnishing: RFP ITEM #10-156 Design Services for Dover-Lyman for Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, August 17, 2010 @ 5:00 P.M. by fax at 706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather pursuant to its code of ordinances, this local government operates instead a Local Small Business Opportunity Program. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 22, 29, August 5, 12, 2010 Metro Courier July 28, 2010 cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department Attachment number 2 Page 1 of 1 Item # 40 VENDORS Attachment B Bidders Form Original 6 Copies Fee Proposal CLARK PATTERSON LEE 350 TOWN CENTER AVE SUITE 201 SUWANEE GA 30024 YES YES YES YES YES CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 YES YES YES YES YES GODEFROY & ASSOCIATES 701 MONTROSE COURT AUGUSTA, GA 30904 YES YES YES YES YES JOHNSON, LASCHOBER & ASSOCIATES 1296 BROAD STREET P.O. BOX 2103 AUGUSTA, GA 30903 YES YES YES YES YES KHAFRA ENGINEERING CONSULTANTS 418 FOURTH STREET AUGUSTA, GA 30901 YES YES YES YES YES LAI ENGINEERING 1800 PARKWAY PLACE SUITE 720 ATLANTA, GA 30067 YES YES YES YES YES STEVENSON & PALMER ENGINEERING 360 BAY STREET, SUITE 400 AUGUSTA, GA 30901 YES YES YES YES YES STREET SMARTS 3160 MAIN STREET, SUITE 100 DULUTH, GA 30096 YES YES YES YES YES THOMAS & HUTTON ENGINEERING CO 50 PARK COMMERCE WAY P. O. BOX 2727 SAVANNAH, GA 31402-2727 YES YES YES YES YES W K DICKSON 1450 GREENE STREET, SUITE 225 AUGUSTA, GA 30901 YES YES YES YES YES W R TOOLE ENGINEERS 1005 BROAD STREET, SUITE 200 AUGUSTA, GA 30901 YES YES YES YES YES ZEL ENGINEERS 435 TELFAIR STREET AUGUSTA, GA 30901 YES YES YES YES YES EMC ENGINEERING SERVICES, INC 4106 COLBIN BLVD, SUITE 105 EVANS, GA 30809 MOORE AND ASSOCIATES 1009 EAST AVENUE NORTH AUGUSTA, SC 29841 MCFARLAND-DYER & ASSOCIATES 4174 SILVER PEAK PARKWAY SUWANEE, GA 30024 RFP Item #10-156 Design Services for Dover-Lyman for the City of Augusta - for Engineering Department RFP Due: Wednesday, August 25, 2010 @ 3:00 p.m. NON-COMPLIANT Attachment B - Expired Notary Seal Submitted No Bid Response Letter Page 1 of 1 Attachment number 3 Page 1 of 1 Item # 40 Evaluation Criteria PTS CLARK PATTERSON LEE 350 TOWN CENTER AVE SUITE 201 SUWANEE GA 30024 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30901 GODEFROY & ASSOCIATES 701 MONTROSE COURT AUGUSTA, GA 30904 JOHNSON, LASCHOBER & ASSOCIATES 1296 BROAD STREET P.O. BOX 2103 AUGUSTA, GA 30903 KHAFRA ENGINEERING CONSULTANTS 418 FOURTH STREET AUGUSTA, GA 30901 LAI ENGINEERING 1800 PARKWAY PLACE SUITE 720 ATLANTA, GA 30067 STEVENSON & PALMER ENGINEERING 723 INDUSTRIAL Park Drive, Suite 2 Evans, GA 30809 STREET SMARTS 3160 MAIN STREET, SUITE 100 DULUTH, GA 30096 THOMAS & HUTTON ENGINEERING CO 50 PARK COMMERCE WAY P. O. BOX 2727 SAVANNAH, GA 31402-2727 W K DICKSON 1450 GREENE STREET, SUITE 225 AUGUSTA, GA 30901 W R TOOLE ENGINEERS 1005 BROAD STREET, SUITE 200 AUGUSTA, GA 30901 ZEL ENGINEERS 435 TELFAIR STREET AUGUSTA, GA 30901 1) Qualifications of Company 25 16.7 18.0 13.7 17.8 17.3 19.8 20.8 17.0 15.5 20.8 19.0 19.2 2) Qualifications of Key Professionals that will actually train and mentor the technical staff of the Engineering Department 30 17.7 18.3 14.5 17.0 18.0 18.0 20.2 19.7 19.1 22.0 19.6 22.0 3) Work Plan and Overall Service Schedule 25 16.7 16.7 14.7 14.7 16.7 19.2 20.2 22.7 15.7 18.0 20.3 19.3 4) References (include specific individuals with addresses and telephone numbers 10 6.0 6.0 4.7 5.0 6.0 6.7 6.7 5.3 6.0 6.0 6.7 6.7 5) Proximity to Augusta (5 points) - Within August-Richmond County - 5 - Within the CSRA - 4 - Within Georgia - 3 - Within SE United States (includes AL, TN, NC, SC, FL) - 2 - All Others - 1 5 3.0 5.0 5.0 5.0 5.0 3.0 4.0 3.0 3.0 5.0 5.0 5.0 6) Proposal Fee (5 points) - Lowest - 5 - Second - 4 - Third - 3 - Fourth - 2 - Highest - 1 5 0.0 5.0 2.7 4.3 0.0 0.0 0.0 0.0 3.0 0.0 1.0 0.0 Total 100 60.0 68.9 55.2 63.8 63.0 66.7 71.8 67.7 62.3 71.8 71.5 72.1 Cumulative Evaluation Sheet RFP Item #10-156 Design Services for Dover-Lyman for the City of Augusta - for Engineering Department Tuesday, September 28, 2010 @ 10:00 a.m. Comments: Item # 40 Attachment number 5 Page 1 of 1 Item # 40 Attachment number 6 Page 1 of 2 Item # 40 Attachment number 6 Page 2 of 2 Item # 40 Attachment number 7 Page 1 of 7 Item # 40 Attachment number 7 Page 2 of 7 Item # 40 Attachment number 7 Page 3 of 7 Item # 40 Attachment number 7 Page 4 of 7 Item # 40 Attachment number 7 Page 5 of 7 Item # 40 Attachment number 7 Page 6 of 7 Item # 40 Attachment number 7 Page 7 of 7 Item # 40 CommissionMeetingAgenda 6/7/20115:00PM DowntownTrafficSignalandStreetlightUpgrade-Aa ndB-CPB5/SA4 Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveCapitalProjectBudgetChangeNumberFive(324- 041110-201824110)andSupplementalAgreementFour with URSCorporationintheamounttotalamountof$279,233.10to providedesignservicesfortrafficsignalandstre etlightupgrades inthedowntownarea.Fundsareavailableinthe projectcontingencyaccountfortheEngineeringDep artment. Background:ThiswasoriginallyaSPLOSTIVprojecttoupgrade thetraffic signalsandstreetlightsinthedowntownarea.Due tofunding constraints,theoriginalfocuswasforupgradesal ongBroad Street.However,in2010,theBroadStreetportion oftheproject wasapprovedtoreceive$2.9millioninfundsfrom theAmerican RecoveryandReinvestmentAct(ARRA;aka“Stimul us”), therebyfreeingupfundstoexpandtheupgradepro gram.The scopeofthisprojectwillbedesignservicesfors ignalsand streetlightsalongTelfairStreetandWaltonWaybe tween5th Streetand13thStreet(Subgroups1and2);Reynol dsStreetat 15thStreet,ReynoldsStreetat5thStreet,ands treetlightalong BroadStreetbetween5thStreetandGordonHighway (Subgroup 3),andanevaluationofneedsalongSR28/Greene Street (Subgroup4). Analysis:ThesefundsarebeingrequestedtosupplementtheU RScontract tocoverdesignservicesforeachsubgroup. FinancialImpact:URShasproposedatotalcostof$279,233.10broken downas follows:$103,326.06forSubgroup1;$107,279.49for Subgroup2; $55,359.25forSubgroup3;and$13,268.30forSubgr oup4. Fundsareavailableintheprojectcontingencyacco unttobe transferredtotheprojectengineeringaccount. Alternatives:1.ApproveCapitalProjectBudgetChangeNumberFiv e(324- 041110-201824110)andSupplementalAgreementFourwithURS Corporationintheamounttotalamountof$279,233.10toprovide designservicesfortrafficsignalandstreetlight upgradesinthe downtownarea.Fundsareavailableintheprojectc ontingencyCover Memo Item # 41 accountfortheEngineeringDepartment.2.Donota pprovethe request. Recommendation:ApproveAlternativeNumberOne. FundsareAvailable intheFollowing Accounts: 324-041110-6011110/201824110-6011110 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 41 (SA03 – For changes more than $20,000) AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, URS Corporation, entered into a contract with Augusta-Richmond County on “March 18, 2003”, for engineering design services associated with the “Downtown Traffic Signal & Street Light Upgrade A Project”, Project No. 324-041110-201824110, File Reference No. 11-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services are needed to supplement the URS contract to cover utility coordination, design revisions, as well as to provide coordination with GDOT and the contractor during said construction. It is agreed that as a result of the above described modification the contract amount is increased by $279,233.10 from $782,402.58 to a new total of $1,061,635.68. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, URS Corporation, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA ________________________________ ________________________________ Honorable Deke Copenhaver, Mayor URS Corporation Approved Date: Approved Date: [ATTACHED CORPORATE SEAL] ATTEST: Title: Augusta Richmond County Project Number(s): 324-041110-201824110 Supplemental Agreement Number: 4 Purchase Order Number: 85641 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 Page 1 of 1 Item # 41 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB# 324-041110-201824110 Change Number Five. This proposal address Supplemental Agreement Number Four with URS Corp in the amount of $279,233.10 to provide design services for traffic signal and streetlight upgrades in the downtown area. Funding will come from Traffic Signal & Street Light Upgrade (A) Ph. IV Contingency Account Project Funds transferred to the Engineering Account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV 300,000$ Special 1% Sales Tax, Phase IV 2,023,000$ 2,323,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Varies 2,323,000$ 2nd 2,323,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# 324-041110-201824110 CAPITAL PROJECT BUDGET DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A) Honorable Deke Copenhaver , Mayor CHANGE NUMBER FIVE Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 4.18.2011 Attachment number 2 Page 1 of 2 Item # 41 Augusta-Richmond County, Georgia CPB# 324-041110-201824110 CAPITAL PROJECT BUDGET DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A) CHANGE NUMBER FIVE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE IV 324-04-1110-6011110-201824110 $2,323,000 $0 $2,323,000 TOTAL SOURCES:$2,323,000 $0 $2,323,000 USE OF FUNDS ENGINEERING 324-04-1110-5212115-201824110 $963,003 $279,250 $1,242,253 ADVERTISMENT 324-041110-5233119-201824110 $2,000 $2,000 TRAFFIC SIGNALS 324-041110-5414610-201824110 $58,582 $58,582 CONTINGENCY 324-041110-6011110-201824110 $1,299,415 ($279,250) $1,020,165 TOTAL USES: $2,323,000 $0 $2,323,000 2 of 2 4.18.2011 Attachment number 2 Page 2 of 2 Item # 41 CommissionMeetingAgenda 6/7/20115:00PM DowntownTrafficSignalandStreetlightUpgrade-A-C PB4 Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveCapitalProjectBudgetChangeNumberFour3 24- 041110-201824110withTemple,Incintheamountof $58,582.00 toprovidePolaraaudiblepedestriancrossingdevic esonthe DowntownTrafficSignalandStreetlightUpgrade-A project.Fundsareavailableintheprojectconting encyaccountfor theEngineeringDepartment. Background:Currently,thereisaGDOTprojectalongBroadStre ettoupgrade thetrafficsignalsaswellasprovideupgradedped estrianpush buttonsystems.However,theapprovedconstruction plansdidnot includeaudiblepedestrianpushbuttons.Tothate nd,itisdesired topurchasetheaudiblepedestrianbuttonsandswit chthemout withthenon-audiblepushbuttonsduring construction.Theswitched-outbuttonswouldthenb eusedas sparesystemsornewinstallationatotherinstalla tions. Analysis:Thesefundsarebeingrequestedtoaddresspedestri ancrossing devicesalongBroadStreetaspartofthesignalup gradesbetween 12thStreetand5thStreet. FinancialImpact:Temple,Inchasproposedatotalcostof$58,582.00 andfundsare availableintheprojectcontingencyaccounttobe transferredto theprojecttrafficsignalsaccount. Alternatives:1.ApproveCapitalProjectBudgetChangeNumberFou r324- 041110-201824110withTemple,Incintheamountof $58,582.00 toprovidePolaraaudiblepedestriancrossingdevic esonthe DowntownTrafficSignalandStreetlightUpgrade-Ap roject. Fundsareavailableintheprojectcontingencyacco untforthe EngineeringDepartment. Recommendation:ApproveAlternativeNumberOne. FundsareAvailable Cover Memo Item # 42 intheFollowing Accounts:324-041110-6011110/201824110-6011110 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 42 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB# 324-041110-201824110 Change Number Four. This proposal address the Polara audible pedestrian crossing devices along Broad Street as part of the signal upgrades between 12th Street and 5th Street. Funding will come from Downtown Traffic Signal & Street Light Upgrade (A) SPLOST Ph. IV Contingency Account Project Funds in the amount of $58,582.00. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV 300,000$ Special 1% Sales Tax, Phase IV 2,023,000$ 2,323,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Varies 2,323,000$ 2nd 2,323,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# 324-041110-201824110 CAPITAL PROJECT BUDGET DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A) Honorable Deke Copenhaver , Mayor CHANGE NUMBER FOUR Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 4.18.2011 Attachment number 1 Page 1 of 2 Item # 42 Augusta-Richmond County, Georgia CPB# 324-041110-201824110 CAPITAL PROJECT BUDGET DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A) CHANGE NUMBER FOUR CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE IV 324-04-1110-6011110-201824110 $2,323,000 $0 $2,323,000 TOTAL SOURCES:$2,323,000 $0 $2,323,000 USE OF FUNDS ENGINEERING 324-04-1110-5212115-201824110 $963,003 $963,003 ADVERTISMENT 324-041110-5233119-201824110 $2,000 $2,000 TRAFFIC SIGNALS 324-041110-5414610-201824110 $58,582 $58,582 CONTINGENCY 324-041110-6011110-201824110 $1,357,997 ($58,582) $1,299,415 TOTAL USES: $2,323,000 $0 $2,323,000 2 of 2 4.18.2011 Attachment number 1 Page 2 of 2 Item # 42 CommissionMeetingAgenda 6/7/20115:00PM ExtensionofStaffAugmentationAgreement Department:AbieL.Ladson,PE,CPESC,Director Caption:AuthorizetheEngineeringDepartmenttoextendSupp lemental AgreementFivewithJordan,JonesandGoulding,Inc .tocontinue toprovideprojectmanagementsupportviastaffaug mentationfor anamountnottoexceed$210,400whichwillbefund edfrom SPLOSTContingencyfunds.Itisalsorequestedfo rthenovation ofthecontracttobeapprovedtoreflectthenamec hangefrom Jordan,JonesandGoulding,Inc.toJacobsEngineer ingGroupin accordancewiththemergerthatoccurredonFebruar y12,2010. Background:Augusta-RichmondCountyisresponsibleforPrelimin ary EngineeringactivitiesonseveralGeorgiaDepar tmentof Transportation(GDOT)projectsincludingAlexander Drive,St. SebastianStreetExtension,WindsorSpringRoadSec tionsIV& VandWrightsboroRoad.Theseprojectsareinvar iousstagesof developmentandrequireknowledgeable,efficientan deffective interactionandcoordinationwithGDOT,therespect ive DesignConsultantsandworkunitswithinAugusta-Ri chmond County. Analysis:Augusta-RichmondCounty(ARC)isresponsibleforPr eliminary EngineeringactivitiesonseveralGeorgiaDepartmen tof Transportation(GDOT)projectsincludingAlexander Drive,St. SebastianStreetExtension,WindsorSpringRoadSec tionsIVand VandWrightsboroRoad.Theseprojectsareinvario usstagesof projectdevelopmentandrequireknowledgeable,effi cient,and effectiveinteractionandcoordinationwithGDOT,t herespective DesignConsultantsandworkunitswithinARC.OnFe bruary12, 2010Jordan,JonesandGoulding,Inc.mergedwithJ acobs EngineeringGroup,Inc.ThecontractthatJordan,J onesand Goulding,Inc.,hadwiththeAugusta-RichmondCount y EngineeringDepartmenttoprovideprojectmanagemen tsupport viastaffaugmentationwasnotaffectedbythemerg er.Thecurrent contractwillbeexpiringsoonanditisthedesire ofthe EngineeringDepartmentandJacobsEngineeringGroup ,Inc.to extendthecontract. Cover Memo Item # 43 FinancialImpact:FundingforSupplementalAgreementNumberFivewill bebased on25%allocatedtoeachoftheSPLOSTprojectfund sin respectivetoprojectsSt.Sebastian,WindsorSpring RoadSection IV,WindsorSpringRoadSectionVandWrightsboroR oadnotto exceed$210,400transferredtothecurrentcontract withJacobs EngineeringGroup. Alternatives:1)AuthorizetheEngineeringDepartmenttoextendS upplemental AgreementFivewithJordan,JonesandGoulding,Inc .tocontinue toprovideprojectmanagementsupportviastaffaug mentationfor anamountnottoexceed$210,400whichwillbefund edfrom SPLOSTContingencyfunds.Itisalsorequestedfor thenovation ofthecontracttobeapprovedtoreflectthenamec hangefrom Jordan,JonesandGoulding,Inc,toJacobsEngineer ingGroupin accordancewiththemergerthatoccurredonFebruar y12,2010. 2)DenyandacknowledgethatARCmanagedGDOTproje cts mayjeopardizefundingopportunitiesandexperience delays. Recommendation:ApproveAlternative1. FundsareAvailable intheFollowing Accounts: 324-041110-5212999St.Sebastian–202824003Windsor Spring, IV—299823766WindsorSpring,V—299823786Wrightsbor o-- 296823309 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 43 CommissionMeetingAgenda 6/7/20115:00PM HighlandAvenueTrafficCalming Department:ClerkofCommission Caption:DiscusstrafficcalmingforHighlandAvenue.(Requestedby CommissionerBowles) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 44 CommissionMeetingAgenda 6/7/20115:00PM MotionforRightofWay Department:Law Caption:MotiontoapproveanOptionforthepurposesofacq uiringa Right-of-WaybetweenTycoHealthcareGroup,LP,c/o Kendall Company,asowner,andAugusta,Georgia,asoptione e,in connectionwiththeMarvinGriffinRoadImprovement Project, (13,541sq.ft.)infeeand(1,541sq.ft.)ofperm anenteasement, moreorless;and(6,710sq.ft.)oftemporarycons truction easementfrompropertylocatedat1430MarvinGriff inRoad, private,atthepurchasepriceof$6,800.00. Background:Thepropertyownerhasagreedtoconveyacertainr ight-of-way andeasementtoAugusta,Georgia,fortheMarvinGr iffinRoad ImprovementProject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe project. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunderthe projectbudget. Alternatives:DenytheMotion Recommendation:ApprovetheMotion FundsareAvailable intheFollowing Accounts: 323041110-5411120296823215-5411120 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator.Cover Memo Item # 45 ClerkofCommission Cover Memo Item # 45 Item # 45 Item # 45 Item # 45 Item # 45 Item # 45 Item # 45 Item # 45 Item # 45 CommissionMeetingAgenda 6/7/20115:00PM OldSavannahRoad/TwiggsStreetImprovements–Phas eIICPB/SA3 Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveCapitalProjectBudgetChangeNumberTwo(3 23- 041110-296823220)andSupplementalAgreementThree with ClarkPattersonLeeintheamountof$137,450.00on theOld SavannahRoad/TwiggsStreetImprovementsProject-Ph aseII. Fundingisavailableintheprojectconstructionac counttobe transferredtotheprojectengineeringaccountasr equestedby AED. Background:OnSeptember15,2009,theAugustaRichmondCounty CommissionapprovedachangeinscopetoseparateO ld SavannahRoad/TwiggsStreetImprovementprojectint otwo phasesfordesignandconstruction.Thescopeofwo rkforPhaseII oftheprojectincludesthecompletionoftheconst ructionandright ofwayplansfortheOldSavannahRoad,theprepara tionofthe rightofwayplatsrequiredforlandacquisition,p reparationof landscapingandstreetlightingplansandredesigni ngTwiggs StreettoaccommodatetheredevelopmentoftheBeth lehem HistoricDistrictproposedbytheAugustaHousinga nd CommunityDevelopmentDepartmentalongthissection of TwiggsStreet. Analysis:TheadditionalscopeofworkforPhaseIIincludes thedesignand preparationofconstructiondocumentsforroundabou tsatthe intersectionofOldSavannahRoadandCamille/12th Street,Old SavannahRoadandTwiggsStreet/MartinLutherKing Jr.Blvd., andTwiggsStreetandWrightsboroRoad/JamesBrown Blvd./NicholasStreet.Thesechangesarealsoassoc iatedwiththe redevelopmentoftheBethlehemHistoricDistrict. FinancialImpact:Fundingintheamountof$137,450.00isavailablei ntheproject constructionaccounttobetransferredtotheproje ctengineering accountuponCommissionapproval. Alternatives:1)ApproveCapitalProjectBudgetChangeNumberTwo 323- 041110-296823220andSupplementalAgreementThreew ith ClarkPattersonLeeintheamountof$137,450.00on theOld Cover Memo Item # 46 SavannahRoad/TwiggsStreetImprovementsproject-Ph aseII. Fundingisavailableintheprojectconstructionac counttobe transferredtotheprojectengineeringaccountasr equestedby AED.2)Donotapprove,anddelaytheproject. Recommendation:ApproveAlternativeNumberOne. FundsareAvailable intheFollowing Accounts: _323-041110-5414110/296823220-5414110_______ REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 46 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB# 323-041110-296823220. This addresses Supplemental Agreement Number Three with Clark Patterson Lee in the amount of $137,450 for the construction and right of way plans associated with Phase II of the Old Savannah Road and Twiggs Street Improvements project. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,060,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Oates Creek & Phinizy Swamp 2,060,000$ 2nd 2,060,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# 323-041110-296823220 CAPITAL PROJECT BUDGET OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS Honorable Mayor, Deke Copenhaver PHASE II CHANGE NUMBER TWO Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 5.5.2011 Attachment number 1 Page 1 of 2 Item # 46 Augusta-Richmond County, Georgia CPB# 323-041110-296823220 CAPITAL PROJECT BUDGET OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS PHASE II CHANGE NUMBER TWO CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000-000000000 ($1,431,000) $0 ($1,431,000) 323-00-0000-0000000-000000000 ($629,000) $0 ($629,000) TOTAL SOURCES:($2,060,000) $0 ($2,060,000) USE OF FUNDS ADVERTISING 323-04-1110-5233119-296823220 $2,000 $2,000 ENGINEERING 323-04-1110-5212115-296823220 $255,791 $137,450 $393,241 RIGHT OF WAY 323-04-1110-5411120-296823220 $85,000 $85,000 CONSTRUCTION 323-04-1110-5414110-296823220 $1,670,000 -$137,450 $1,532,550 CONTINGENCY 323-04-1110-6011110-296823220 $47,209 $47,209 TOTAL USES: $2,060,000 $2,060,000 2 of 2 5.5.2011 Attachment number 1 Page 2 of 2 Item # 46 AUGUSTA-RICHMOND COUNTY ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Clark Patterson Lee, entered into a contract with Augusta-Richmond County on December 18, 2001, for Old Savannah Rd/Twiggs Street Improvements Project, Project No. 323-04-296823220, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services Phase II required to complete the construction and right of way plans for Old Savannah Road/Twiggs Street Improvements. It is agreed that as a result of the above modification the contract amount is increased by $137,450 from $253,586 to a new total of $391,036.00. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, Clark Patterson Lee, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver Clark Patterson Lee Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 323-041110-296823220 Supplemental Agreement Number: 3 Purchase Order Number: 57942 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 2 Page 1 of 1 Item # 46 CommissionMeetingAgenda 6/7/20115:00PM OptionforTemporaryConstructionEasement Department:Law Caption:MotiontoapproveanOptionfortemporaryconstruct ioneasement betweenInternationalPaperCompany,assuccessori ninterestto DillardPaperCompany,asowner,andAugusta,Georg ia,as optionee,inconnectionwiththeMarvinGriffinRoa dImprovement Project,(5,467sq.ft.)oftemporaryconstruction easementfromthe propertylocatedat1427MarvinGriffinRoad,priva te,atthe purchasepriceof$400.00. Background:Thepropertyownerhasagreedtoconveyacertaino ptionfor easementtoAugusta,Georgia,fortheMarvinGriffi nRoad ImprovementProject. Analysis:Thepurchaseofthereferencedpropertyisnecessar yfortheproject. FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunderthe projectbudget. Alternatives:DenytheMotion Recommendation:ApprovetheMotion FundsareAvailable intheFollowing Accounts: 323041110-5411120296823215-5411120 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 47 Item # 47 Item # 47 Item # 47 CommissionMeetingAgenda 6/7/20115:00PM QuitClaimDeed Department:Law Caption:MotiontoapprovetheissuanceofQuitClaimDeedt otheSharlotte F.EvansRevocableTrustforthepurposeofchangin gapreviously donatedpermanenteasementbetweentheSharlotteF.Evans RevocableTrust,asowner,andAugusta,Georgia,in connectionwith theBelairHillsSubdivisionImprovementProjectfr omproperty locatedat1585AvalonAve.,privateproperty. Background:Augustahadpreviouslyacquiredapermanenteasemen tonthis parcel.However,thereweresomechangesneededto reducethe scopeofthateasement.Thepropertyownerhasagre edtodonatea neweasementtoAugusta,GeorgiafortheBelairHil lsSubdivision ImprovementProject. Analysis:TheQuitClaimDeedisneededtoabandontheprevio uslydonated easement. FinancialImpact:None Alternatives:DenytheMotion Recommendation:ApprovetheMotion FundsareAvailable intheFollowing Accounts: 323041110-5212122296823603-5212122 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 48 Attachment number 1 Page 1 of 3 Item # 48 Attachment number 1 Page 2 of 3 Item # 48 Attachment number 1 Page 3 of 3 Item # 48 CommissionMeetingAgenda 6/7/20115:00PM RegencyMallRetentionPond Department:ClerkofCommission Caption:UpdatefromtheAdministratorregardingthestatus ofthe conversionoftheRegencyMallRetentionPondinto alake utilizingSPLOSTfundspreviouslyallocatedandan anticipated timelineofdevelopment.(RequestedbyCommissioner Lockett) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 49 CommissionMeetingAgenda 6/7/20115:00PM UtilityBusinessPlanUpdateContractAwardwithMc Kim&Creed Department:Utilities Caption:Authorizetheawardandexecutionofacontractwit hMcKimand CreedfortheupdatetoAUD’sUtilityBusinessPlan (RFQ#11- 055)intheamountof$386,112. Background:TheAugustaCommission,initsApril19,2011meeti ng, authorizedtheUtilitiesDepartmenttoproceedwith negotiations withMcKim&Creedtoprovideservicesfortheupda teofAUD’s UtilityBusinessPlan.Afterseveralscopingandn egotiation sessions,theprocessiscompleted.Basedonthesc opingand negotiations,wewouldrecommendtheauthorization ofawardand executionofacontracttohavetheworkperformed. Analysis:Thecompensationbeingrecommendedrepresentsarea sonablefee fortheservicestobeprovided. FinancialImpact:ThecostsfortheUtilityBusinessPlanupdateareb udgetedunder accountnumber507043490-5212999/81100010-5212999 Alternatives:Noalternativesarerecommended. Recommendation:WerecommendtheCommissionauthorizetheawardand executionofacontractwithMcKimandCreedforth eupdateto AUD’sUtilityBusinessPlan(RFQ#11-055)intheam ountof $386,112. FundsareAvailable intheFollowing Accounts: ThecostsfortheUtilityBusinessPlanupdateareb udgetedunder accountnumber507043490-5212999/81100010-5212999 REVIEWEDANDAPPROVEDBY : Finance.Cover Memo Item # 50 Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 50 Attachment number 1 Page 1 of 14 Item # 50 Attachment number 1 Page 2 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 3 Task 3 ± On-site Tours and Interviews A. Conduct in-depth tours of facilities over three days to supplement previous tours and allow for more detailed discussion with AUD staff pertaining to the facilities being toured. Facilities/operations to be toured, include, but are not necessarily limited to water and wastewater treatment and pumping facilities, engineering, customer service, metering, administrative operations, water distribution, and wastewater collection. B. Conduct interviews with all assistant directors, superintendents, other members of the core team, and additional individuals up to a targeted total of 30 staff members that will represent a cross section of the staff and as chosen by the core project team and the CONSULTANT team. It is assumed that the interviews will occur during two, 3-day blocks of time. C. Deliverable: Develop high elevation compilation of observations. Task 4 ± Self Assessment- Process Owner Prioritization Workshop A. Identify and prioritize issues and SDPs B. Conduct a full day workshop to facilitate discussion of SDPs and other potential issues. The workshop team shall be the core project team supplemented by additional staff as determined by the core team. The targeted size of the workshop team is 12-15 individuals. o Apply the z-chart prioritization process, which was used in the development of the current AUD business plan to the issues and SDPs, to develop a priority ordered list. This is a critical list that becomes the basis for action plans and specific assignments. Some of the specific issues that may come out of this activity include: - Enhanced communication with Commission and other stakeholders - Issues impacting future rates and fees - Communication within the organization - Communication with customers and others outside of AUD - Continued movement toward a more proactive mode of operation (previously noted as desired by AUD staff) - Fulfillment of customer needs - Fulfillment of employee needs - Organization structure revisions o Classify or categorize the processes, issues, SDPs into the ten business attributes (utilizing an affinity grouping process) of the Effective Utility Management (EUM), model as established by WEF, AWWA, and others, (see Attachment A). - Develop summary information related to the number of issues/SDPs associated with each attribute Attachment number 1 Page 3 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 4 - Assess the overall priority of the issues/SDPs assigned to each Attribute to determine which business attributes need the most immediate attention. C. Deliverable: Spreadsheet outlining issues and SDPs in priority order. Task 5 ± Phase I Technical Memorandum and Presentation of Findings A. Prepare a Technical Memorandum (TM) to document details of the prioritization of processes, issues, and SDPs and their classification into business attributes. Included in the TM will be a spreadsheet to organize issues and SDPs into overall priority order, and a spreadsheet to classify the issues and SDPs into the ten business attributes, by priority order. The TM shall also include a discussion of suggested updates to the current business plan, and the relationship of the business plan to master plans, CIPs, emergency response plans, etc. B. Conduct Phase 1 Workshop (half day) to address the findings of the Phase 1 work and to finalize the work plan for Phase 2. C. Deliverable:Technical memorandum for Phase I work. Phase 2: The workshop conducted at the end of Phase 1 will lay the groundwork and define (with AUDȂȱ, approval and acceptance) the work plan for Phase 2 of this project. Phase 2 will begin work on the actual revisions to the AUD business plan. The Phase 2 activities to prepare the updated business plan will include the following tasks: Task 1 ± Initiation/ Phase 2 Kick-off Meeting A. Conduct the Phase 2 kick-off meeting with the AUD core team to briefly present the project schedule, planned activities/processes, and data/staff needs; and to clarify/emphasize the overall purpose of this project. The purpose is to develop principal components of the business plan through the development of the action plans associated with each of the evaluated and expanded upon SDP/issue. Other items to be covered in the full day workshop include: B. Review and re-establishment of the vision, mission, values and brand C. Review of the organizational structure for possible upgrade D. Identification of strengths E. Identification of barriers/obstacles F. Identification of critical success factors G. Coordinate with AUD to identify members of each functional team associated with each SDP/issue. H. Prepare and distribute an information request to supplement the information received as part of previous projects and review data received. Attachment number 1 Page 4 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 5 I. DeliverablesȯOutline of Business Plan to be populated as key component of Phase 2 work. Task 2 ± Business Planning A. Facilitate the creation of an update to the mission, the goals, and the responsibilities of each operating division with division leadership. This activity will be conducted during seven half-day workshops with division leadership. B. Review and recommend revisions for department and division organizational structure with Division leadership and core team. This activity will be conducted in conjunction with activity A, above. C. Develop and/or fine tune goals of the department, the division, the section, and the individual; with emphasis on linkage among these goals. D. Review and edit the structure of up to 30 existing individual role (job) descriptions to provide for consistency among divisions and to provide for better understanding of roles with core team. Additional job descriptions may be edited as component of ȃȱȄȱȱ ǯȱRecommended content changes will be submitted to division heads for review/approval to ensure the descriptions meet divisional needs and that there is linkage to divisional and departmental goals. E. Identify the direction and the process of evaluating resource optimization (succession ǼȱȱȱȱȱȱȱȂȱȱȱȱǯȱ The most important aspects of the next implementation phase of this project are the continued evaluation of processes by conducting additional process mappings of SDPs/issues and the process of knowledge transfer to maximize resource optimization as AUD authorized resource levels become more critical. This activity, which becomes the Training Plan, will target various techniques for providing training in a myriad of topics, the most important of which is continued and enhanced supervisory leadership training. Others include but are not limited to safety, emergency response, security, technical training and customer service. This activity is intended to be a road map of activities which will be carried out in Phase 3. F. Deliverable: First draft of business plan Task 3 ± Process Mapping A. Functional teams consisting of those employees who are more directly involved in day- to-day activities will focus on the top 10 SDP/Issues as determined by the core team in Phase 1 of the project 1. Conduct process flow evaluations associated with each of the top 10 SDPs/issues identified in Phase 1. Additional process flows may be done as ȱȱȃȱȄȱȱ ǯȱIt is assumed that up to 10 half-day process flow evaluation workshops will be conducted with separate functional teams (4 to 6 people). Team members will be assigned based on job Attachment number 1 Page 5 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 6 responsibilities, a logical fit of needed and available skill sets, and staff more directly involved in the day-to-day issues being evaluated. This task will consist of facilitating the development of process maps of current and future processes/issues by the functional teams. For each process being evaluated and mapped, two separate mappings will be developed. The first will entail a concentrated effort to develop the process ȱȱȱȱȃȱȄȱǰȱȱ ȱȱȱȱ ȱȱ and SDPs are currently addressed. ȱǰȱȱȃȱȄȱǰȱ ȱȱ ȱȱȱȱȱȃȱȄȱȱȱ ȱȱ improvements in the process can be made, including providing guidance for those improvements. 2. Apply strengths/barriers/critical success factors analysis to SDPs/issues with each of the functional teams. Both versions of the process maps will be used ȱȱȱȱȱȱȱȃȱȄȱǯ B. Facilitate the development of action plans with the functional teams tasked with implementing SDP changes. Actions plans shall be formalized by the CONSULTANT and will identify specific activities, owners and measurement metrics. It is assumed that there will be approximately ten action plans developed. 1. Consolidate action plans to prevent duplication of efforts for each of the top ten SDPs/Issues. Action plans shall be developed in such a way as to have the ability to measure ȱ ȱȂȱvision, mission and goals. 2. Distribute draft process maps and action plans to functional teams and the core team for review and approval. C. The secondary focus of this task is to expand onto the next 10 SDPs/issues as prioritized by the core team in order to prepare for expansion of efforts for developing a more comprehensive business plan. The purpose of this effort is to maintain the momentum of the SDP process and the productivity of the process mapping while it is still fresh on the Ȃȱǯ This approach will prepare the core team and the small functional teams to move smoothly into the next phase of the project. A part of this process will be the preliminary assessments of appropriate functional teams and suggested assignments and a further consolidation of the remaining SDPs/issues. This shall be conducted as part of a half day project status meeting with the Core Team. D. Deliverable: Completed process flows for those included as part of this task. Attachment number 1 Page 6 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 7 Task 4 ± Business Plan ± ³$/LYLQJProcess and DoFXPHQW´ A. Draft first edition of the revised business plan and submit to the core team for review. The draft business plan will include: 1. Purpose 2. Vision, mission, values and brand 3. Description/overview of operating divisions 4. Organizational structure 5. Identification of strengths, weaknesses, critical success factors 6. Departmental and divisional goals 7. Individual role descriptions 8. Service delivery processes/issues/priorities 9. Action plans 10. Evaluation/follow-up 11. Major stand-alone work efforts that become a part of the business plan by reference: a. Strategic/master plan b. Budget c. CIP/needs assessments d. Standard Operating Procedures (SOP) e. Emergency response plan B. Meet to present the business plan and the findings of Phase 2 in a half-day workshop. C. Revise business plan to implement comments from the core team and submit the final document to AUD. D. Develop and present for approval a draft of the business plan. Task 5 ± Graphics Support for Development of New Brand A. Provide support for development and refinement of the new brand for AUD, to include clarity, resolution, color, and layout of the graphics. B. Research applications to address copyrights or trademarks that would prohibit ȱȱȱȱȃȱȱȄȱȱȱȱȱȱ¢ȱȱȱȱȱ format for several years. C. Make recommendations to AUD for appropriate application of the new brand. Attachment number 1 Page 7 of 14 Item # 50 Attachment number 1 Page 8 of 14 Item # 50 Attachment number 1 Page 9 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 10 E. Maintain records filing system. F. Prepare monthly invoices and maintain a cost accounting system. Additional Services Activities outside the scope of services provided herein will be considered additional services and will be performed at an additional fee that will be negotiated prior to beginning additional services. Additional services may include those items listed in the Proposed Scope of Services Ȯ Phase 3 Ȯ Business Plan, additional meetings and workshops, and tasks not specifically identified herein. McKim & Creed Project Team Joe Stowe .................................. Senior Management Consultant Mike Osborne .......................... Senior Project Manager Chris Browning ....................... Senior Management Consultant Linda Vaughn .......................... Communication/ Customer Services Specialist AUD Project Core Leadership Team Tom Wiedmeier ....................... Director Drew Goins .............................. Assistant Director Allen Saxon .............................. Assistant Director Steve Little ................................ Assistant Director Jerry Delaughter ...................... Assistant Director Russell Thies ............................ Assistant Director Horace Luke ............................. Assistant Director Project Schedule The Business Plan Phases 1 and 2 tasks described herein shall be completed within 14 months after the effective date of authorization to proceed as described below, unless the period of service is extended by mutual agreement of both parties. The proposed schedule is as follows: Phase 1 ............ 6 months from notice to proceed Phase 2 ............ 8 months from end of Phase 1 (contingent upon level of scope developed for Phase 2) Phase 3 ............ Schedule for Phase 3 tasks to be determined following completion of Phase 2 and upon approval of AUD. The CMOM Support Scope of Services shall be completed within 14 months and concurrently with the Business Plan Phases 1 and 2 Scope of Services beginning on the effective date of authorization to proceed unless the period of service is extended by mutual agreement of both parties. Attachment number 1 Page 10 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 11 Project Fees The fee for the scope of services described herein shall not exceed $386,100 based on the Budget Estimates below. Fees will be billed hourly based on CONSULTANTS current rate schedule. CONSULTANT may alter the distribution of fees between tasks and between Phases, but may not exceed the total fee. Budget Estimate for Phase 1 and Phase 2 of the basic Business Plan update shall not exceed $272,800 without written authorization. Allowances CONSULTANT shall perform the following services after written authorization by AUD. As the actual tasks, work items and the duration are undefined, the allowance/budget estimate serves as a mechanism for AUD to proceed with these services, but also serves as a limit on CONSULTANTȂS work, until additional compensation is authorized by AUD and accepted by CONSULTANT. Budget Estimate for Phase 2 Task 5 Graphics Support for Development of New Brand shall not exceed $7,500 without written authorization; Budget Estimate for Phase 2 Task 6 Standard Operating Procedure Review shall not exceed $30,800 without written authorization. Budget Estimate for CMOM Support shall not exceed $75,000 without written authorization. Expenses Out of pocket expenses, mileage reimbursement, outside printing for deliverables, overnight deliveries and courier service will be billed at 1.10 times the actual cost. Attachment number 1 Page 11 of 14 Item # 50 Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 12 Agreement This Scope of Services, as described herein, Budget Estimate and the General Conditions (Attached) constitute the entire Agreement between Augusta Utility Department as the CLIENT and McKim & Creed, P.A. as the CONSULTANT. This Agreement may only be amended, supplemented, or modified by a duly executed written instrument by both parties. This Agreement is made this ____ day of __________, 2011, by and between Augusta Utilities Department and McKim & Creed P.A. In witness whereof, the parties have executed this Agreement to be effective as of the date first above written. Accepted for: Accepted for: Augusta Utilities Department McKim & Creed, P.A. By: By: _________________________________ _______________________________ J. Michael Osborne, PE Regional Manager _________________________________ _______________________________ Date Date Attest: Attest: _________________________________ _______________________________ Joe C. Stowe, Jr. Senior Management Consultant Address for giving notices: Address for giving notices: _________________________________ McKim & Creed, P.A. _________________________________ 8020 Tower Point Drive _________________________________ Charlotte, NC 28227 Attachment number 1 Page 12 of 14 Item # 50 Augusta Utility Department Business Plan Update Attachment A: Effective Utility Management Summary Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 13 Framework: The framework proposed to be used to complete this project is consistent with the process ȱȱȱȱȱȃȱlity Management Ȯ A Primer for Water and ȱȄȱǻȃȄǼǯ ȱȱȃȱȱȱ¢ȱȱȱ ȱȄȱȱȱȱȱȱȱȱ¢Ȃȱȱȱȱȱ of these attributes. These ten attributes will provide a framework for categorizing and prioritizing AUD issues and areas of concern. The ten attributes are generally defined as follows: 1. Product Quality Ȯ Produce potable water, treated effluent, and process residuals in compliance with regulatory and reliability requirements and consistent with customer, public health, and ecological needs. 2. Customer Satisfaction Ȯ Provide reliable, responsive and affordable services in line with customer accepted service levels. Maintain responsiveness to customer needs and emergencies. 3. Employee and Leadership Development Ȯ Recruit and retain a competent and motivated work force. Provide opportunities for professional and leadership development. Ensure employee institutional knowledge is retained and improved upon over time. 4. Operational Optimization Ȯ Ensure timely, cost-effective, reliable and sustainable performance. Minimize resource use and loss in day to day operations. Anticipate and support timely adoption of improvements. 5. Financial Viability Ȯ Maintain an effective balance between long-term debt, operating revenues and expenses, and asset values. Establish rates consistent with community expectations and acceptability, yet adequate to recover costs, provide for reserves, maintain support from rating agencies, and invest in future needs. 6. Infrastructure Stability Ȯ Maintain and enhance the condition of assets over the long term with the lowest possible life-cycle cost, acceptable risk, and consistent with anticipated growth and system reliability goals. Assure asset repair and replacement do not disrupt community and create negative consequences. 7. Operational Resiliency Ȯ Utility leadership and staff work together to anticipate and avoid problems (legal, regulatory, financial, environmental, safety, security, and natural disaster.) 8. Community Sustainability Ȯ Attentive to the impacts that decisions have on long-term future community and watershed health and welfare. 9. Water Resource Adequacy Ȯ Ensures water availability consistent with current and future needs through long-term resource supply planning and conservation. Attachment number 1 Page 13 of 14 Item # 50 Augusta Utility Department Business Plan Update Attachment A: Effective Utility Management Summary Augusta Utility Department Business Plan Update Scope of Work 050311 - Page 14 10. Stakeholder Understanding and Support Ȯ Proactive efforts to develop understanding and support from oversight and regulatory bodies related to service levels, rate structures, budgets, capital needs and risk management. Actively involves stakeholders in the decisions that will affect them. In addition to the Ten Attributes, EUM identifies several Keys of Management Success which are also proposed to be used as part of the framework for this project. The Keys to Management Success are comprised of management approaches that have proven to be successful historically in managing utilities more effectively. ȱ¢ȱ ȱȱȱȱȂȱȱ efforts on issues outlined in the Attributes. The Keys to Management Success are listed below: 1. Leadership 2. Strategic business planning 3. Organizational approaches 4. Measurement 5. Continual improvement management framework Note: Effective Utility Management (EUM) was created in May 2007 by six major water and wastewater organizations and the U.S. Environmental Protection Agency. The six organizations include: Water Environment Federation (WEF), American Public Works Association (APWA), American Water Works Association (AWWA), National Association of Water Companies (NAWC), National Association of Clean Water Agencies (NACWA), and Association of Metropolitan Water Agencies (AMWA). Effective Utility Management is designed to help water and wastewater utility managers make practical, systematic changes to achieve excellence in utility performance. Attachment number 1 Page 14 of 14 Item # 50 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR FURNISHING: RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department RFQ Item #11-055 Utility Business Plan for Utilities Department RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities Department RFQ Item #11-077 Emergency Response Plan for Utilities Department RFQ Item #11-080 Leak Detection Study for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 2, 9, 16, 23, 2010 Metro Courier December 8, 2010 cc: Tameka Allen Interim Deputy Administrator Tom Wiedmeier Utilities Department Drew Goins Utilities Department Attachment number 2 Page 1 of 1 Item # 50 VENDORS Attachment B Bidders Form Addendums 1 & 2 Original 7 Copies Brown and Caldwell 990 Hammond Drive Suite 400 Atlanta, GA 30328 YES YES YES YES YES McKim & Creed 8020 Tower Point Drive Charlotte NC 28227 YES YES YES YES YES Municipal & Financial Services 911-A Commerce Road Annapolis MD 21401 YES YES YES YES YES Westin Engineering Inc 260 Peachtree Street NW Ste 2200 Atlanta GA 30303 YES YES YES YES YES Woolpert 375 Northridge Road Ste 100 Atlanta GA 30350 YES YES YES YES YES Heery International 999 Peachtree Street, NE Ste 300 Atlanta, GA 30309 Jacobs Engineering Group Inc 6801 Governors Lake Pkwy Bldg 200 Norcross, GA 30071 Parsons Brinckerhoff 3340 Peachtree Road, NE Ste 2400 Tower Place 100 Atlanta GA 30326 Woodard & Curran 2905 Premiere Parkway Ste 175 Duluth GA 30097 Zel Engineers 435 Telfair Street Augusta GA 30901 RFQ Item #11-055 Utility Business Plan for the City of Augusta - Utilities Department RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m. SUBMITTED NO BID RESPONSE SUBMITTED NO BID RESPONSE SUBMITTED NO BID RESPONSE SUBMITTED NO BID RESPONSE SUBMITTED NO BID RESPONSE Page 1 of 1 Attachment number 3 Page 1 of 1 Item # 50 Evaluation Criteria PTS Brown and Caldwell 990 Hammond Drive Suite 400 Atlanta, GA 30328 McKim & Creed 8020 Tower Point Drive Charlotte NC 28227 Municipal & Financial Services 911-A Commerce Road Annapolis MD 21401 Westin Engineering Inc 260 Peachtree Street NW Ste 2200 Atlanta GA 30303 Woolpert 375 Northridge Road Ste 100 Atlanta GA 30350 1. Firms experience and performance on projects of similar size and scope 25 23.7 24.3 16.7 18.7 18.7 2. Firms Quality Control, Quality Assurance and Project Tracking 20 17.7 18.3 17.0 17.0 17.0 3. Project Approach and Understanding 25 21.3 22.7 20.0 16.7 18.0 4. Qualifications, experience, references and availability of Key Staff 25 21.3 22.7 16.7 16.7 18.7 5. Proximity to Area 5 4.3 3.0 2.3 4.0 4.0 Total 100 88.3 91.0 72.7 73.0 76.3 2 1 2 1Presentation Ranking Cumulative Evaluation Sheet - RFQ Item #11-055 Utility Business Plan for the City of Augusta - Utilities Department Shortlisted Item # 50 Attachment number 5 Page 1 of 1 Item # 50 Attachment number 6 Page 1 of 2 Item # 50 Attachment number 6 Page 2 of 2 Item # 50 Attachment number 7 Page 1 of 7 Item # 50 Attachment number 7 Page 2 of 7 Item # 50 Attachment number 7 Page 3 of 7 Item # 50 Attachment number 7 Page 4 of 7 Item # 50 Attachment number 7 Page 5 of 7 Item # 50 Attachment number 7 Page 6 of 7 Item # 50 Attachment number 7 Page 7 of 7 Item # 50 CommissionMeetingAgenda 6/7/20115:00PM Minutes Department:ClerkofCommission Caption:Motionto approvetheminutesoftheregularmeetingofthe Commissionheld May17,2011 andSpecialCalledLegal Meetingheld May31,2011 . Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 51 CommissionMeetingAgenda 6/7/20115:00PM District7appointment Department: Caption:Motionto approve thereappointmentofRichardIsdelltothe AugustaCanalAuthorityrepresentingDistrict7. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 52 Attachment number 1 Page 1 of 1 Item # 52 CommissionMeetingAgenda 6/7/20115:00PM 911Director Department: Caption:Motionto ratifytheCommission'sauthorizationletterdatedMay 9,2011regardingthehiringoftheDirectorofAug usta9-1-1- Center. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 53 Attachment number 1 Page 1 of 1 Item # 53 CommissionMeetingAgenda 6/7/20115:00PM DesignationofMunicipalBuildingCourthouse Department: Caption:Motionto designatetheMunicipalBuildingat501GreeneStreet, Augusta,Georgiaasannexofandsecondarylocation forthe SuperiorCourtofRichmondCounty,theStateCourt ofRichmond County,theCivilCourtofRichmondCountyandthe Magistrate CourtofRichmondCounty;andtospecificallydesig natethe CommissionchambersasoneoftheroomsintheMuni cipal Buildingtobeusedforcourthousepurposes. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 54 Attachment number 1 Page 1 of 2 Item # 54 Attachment number 1 Page 2 of 2 Item # 54 CommissionMeetingAgenda 6/7/20115:00PM Affidavit Department:ClerkofCommission Caption:Motionto authorizeexecutionbytheMayoroftheaffidavitof compliancewithGeorgia'sOpenMeetingAct. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 55