HomeMy WebLinkAbout2011-03-30-Meeting AgendaCommissionMeetingAgenda
CommissionChamber
3/30/2011
5:00PM
INVOCATION:
Rev.GregHatfield,SeniorAssociateMinistries,Tr inityontheHillUnitedMethodistChurch
PLEDGEOFALLEGIANCETOTHEFLAGOFTHEUNITEDSTAT ESOFAMERICA.
RECOGNITION(S)
ResolutionregardingGoodNeighborPolicy
A.Approve Resolution regarding Good Neighbor Policy.(Requested by
TerriTurnerofPlanningCommission)
Attachments
Five(5)minutetimelimitperdelegation
DELEGATIONS
B.Mr.JohnHudson,HudsonLandscapeNursery,Inc.RE:Contracting
outgrounds&parksmaintenanceandthepromotiono fAugusta.
Attachments
CONSENTAGENDA
(Items1-14)
PUBLICSERVICES
1.Motionto approveanamendmenttoAugusta-RichmondCountyCode,
Section7-1-117,PerformingElectrical,Plumbing,andHVACWork ,so
as to include Building.(Approved by Augusta Commission March
15,2011-secondreading)
Attachments
ADMINISTRATIVESERVICES
2.Motion to approvetasking the Administrator with contacting the
legislativedelegationaboutmeetingwiththeCommi ssionersregarding
Attachments
amendmentoftheAugusta,GeorgiaCharterandrepor tbackwhattheir
feelings are and then proceed from there with a mee ting utilizing a
mediator if that is in order.(Approved by Administrative Services
CommitteeMarch23,2011)
3.Motionto approvetheproposedreorganizationplanaspresentbythe
Administrator.(Approved by Administrative Services Committee
March21,2011)
Attachments
FINANCE
4.Motion to approverequest from the Augusta Regional Airport and
AugustaAviationCommissiontopurchaseone(1)air crafttowvehicle
for the flight line traffic coordinators.(Approved by Finance
CommitteeMarch21,2011)
Attachments
5.Motionto approvethereplacementoftwosewerroddertrucksforthe
Utilities Department-Construction and Maintenance Division.
(ApprovedbyFinanceCommitteeMarch21,2011)
Attachments
6.Motionto approve thereplacementoftwoutility-bodycrewtrucksfor
the Utilities Department-Construction and Maintenance Division.
(ApprovedbyFinanceCommitteeMarch21,2011)
Attachments
7.Motionto approvethepurchaseof1utilitybodytruckfortheUtili ties
Department-FortGordonDivision.(ApprovedbyFinanceCommittee
March21,2011)
Attachments
ENGINEERINGSERVICES
8.Motion to approvethe Solid Waste Department to hold a Backyard
CompostingandRainwaterHarvestingSystemTruckloa dSaleProgram.
(ApprovedbyEngineeringServicesCommtiteeMarch2 1,2011)
Attachments
9.Motion to approvea supplemental agreement to theSolid Waste
Landfill Gas Collection and Control Contract with D abbs-Williams
General Contractors, LLC for the Carrie J.Mays Park Methane
Attachments
RemediationProject.(ApprovedbyEngineeringServicesCommittee
March21,2011)
10.Motionto approvegrantingright-of-waytotheGeorgiaDepartmentof
Transportation for the Marshal's Substation on Dean s Bridge Road,
whichisnecessaryright-of-waysoastoprovidedrainagefromthenew
Marshal’ssubstationlocatedat3050DeansBridgeR oad.(Approvedby
EngineeringServicesCommtiteeMarch21,2011)
Attachments
11.Motionto approveacomponentchangetotheexistingPurchaseOrder
(P187880)inanamountnottoexceed$550,000,for arevisedcosttotal
of $1,334,442, for purchase and erection of structural steel for the
Sheriff’sNewOfficeBuildingwithPottsConstructi on.(Approvedby
EngineeringServicesCommitteeMarch21,2011)
Attachments
PETITIONSAND COMMUNICATIONS
12.Motion to approvethe minutes of the regular meeting of the
Commission held March 15, 2011 and Special Called L egal Meeting
heldMarch21,2011.
Attachments
APPOINTMENT(S)
13.Motion to approvethe appointment of B.B. Langham to the ARC
AnimalControlBoardand KatherineWinbush totheAugustaCanal
AuthorityrepresentingDistrict5.
Attachments
ATTORNEY
14.Motion to approve ordinances amending pension plan
restatementordinances7227 and 7228 entitled 1945 Richmond
EmployeesPensionFundand1949CityofAugustaGe neralRetirement
Fund.(Approved by the AugustaCommission March 15, 2011 -
secondreading)
Attachments
****ENDCONSENTAGENDA****
AUGUSTACOMMISSION
3/30/2011
UpcomingMeetings
www.augustaga.gov
AUGUSTACOMMISSION
REGULARAGENDA
3/30/2011
(Items15-17)
PUBLICSERVICES
15.MotiontoapprovetheawardofBidItem#11-090BrighamParkTennis
CourtstoPavewayofAugustaintheamountof$85,9 64.
Attachments
16.Motionto approvetherecommendationoftheselectioncommiteeto
awardBid #11-102 toR. J. Griffin & Company for the Construction
Management@RiskFBOTerminalProject.
Attachments
LEGALMEETING
A.PendingandPotentialLitigation.
B.RealEstate.
C.Personnel.
17.Motion to authorizeexecution by the Mayor of the affidavit of
compliancewithGeorgia'sOpenMeetingAct.
CommissionMeetingAgenda
3/30/20115:00PM
Invocation
Department:
Caption:Rev.GregHatfield,SeniorAssociateMinistries,Tr inityonthe
HillUnitedMethodistChurch
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
Item # 1
CommissionMeetingAgenda
3/30/20115:00PM
ResolutionregardingGoodNeighborPolicy
Department:ClerkofCommission
Caption:ApproveResolutionregardingGoodNeighborPolicy.(Requested
byTerriTurnerofPlanningCommission)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
CommissionMeetingAgenda
3/30/20115:00PM
JohnHudson
Department:ClerkofCommission
Caption:Mr.JohnHudson,HudsonLandscapeNursery,Inc.RE:
Contractingoutgrounds&parksmaintenanceandthe promotion
ofAugusta.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
CommissionMeetingAgenda
3/30/20115:00PM
BrighamParkTennisCourts
Department:RecreationandParks
Caption:MotiontoapprovetheawardofBidItem#11-090Bri ghamPark
TennisCourtstoPavewayofAugustaintheamounto f$85,964.
Background:ThetenniscourtsatBrighamParkarecloseddueto beinginunsafe
condition.Thecourtsarescheduledwiththisproj ect,whichisa
jointeffortbetweenHousingandCommunityDevelopm entand
RecreationandParks,tobetotallyreconstructedt oUSTA
standards.TheAugustaProcurementDept.issuedb idsforthis
project,andthree(3)compliantbidswerereceived.Pavewayof
Augustawasthelowresponsivebidder.
Analysis:Thisworkwillplacethecourtsbackinoperationa ndbeaviable
recreationalactivityforthecitizensinthearea.
FinancialImpact:Lowbidis$85,964withfundingavailableasoutlin edbelow
Alternatives:Nottoapprove,leavingthecourtsclosedtothepu blic.
Recommendation:Toapprove
FundsareAvailable
intheFollowing
Accounts:
$61,730CommunityDevelopmentBlockGrant$24,234S PLOST
Vfundbalance
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
Recreation&Parks
Procurement
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Attachment number 2
Page 1 of 1
Item # 4
Attachment number 3
Page 1 of 6
Item # 4
Attachment number 3
Page 2 of 6
Item # 4
Attachment number 3
Page 3 of 6
Item # 4
Attachment number 3
Page 4 of 6
Item # 4
Attachment number 3
Page 5 of 6
Item # 4
Attachment number 3
Page 6 of 6
Item # 4
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Thursday, February 17, 2011 for furnishing:
Bid Item #11-090 Henry Brigham Tennis Court for Housing Neighborhood
Development Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Digital Blue Print. The fees for the plans and
specifications which are non-refundable is $25.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.digblueprint.com) at no charge through Digital Blue Print (706 821-0405) beginning Thursday, January
6, 2011. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that sequestration of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, February 1, 2011 @ 10:00 a.m. in the
Procurement Department 530 Greene Street, Room 605. All questions must be submitted by fax at 706
821-2811 or by email to procbidandcontract@augustaga.gov by Thursday, February 3, 2011 @ 5:00
p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a
DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order
enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small
Business Opportunity Program. However, for various projects utilizing the expenditure of State or
Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State
Agencies in accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 6, 13, 20, 27, 2011
Metro Courier January 12, 2011
cc: Tameka Allen Interim Deputy Administrator
Chester Wheeler Housing Neighborhood Development
Rose White Housing Neighborhood Development
Vicki Johnson Housing Neighborhood Development
Attachment number 4
Page 1 of 1
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Attachment number 5
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Attachment number 6
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Attachment number 7
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Item # 4
CommissionMeetingAgenda
3/30/20115:00PM
BuildingCodeAmendment
Department:License&Inspection
Caption:Motionto approveanamendmenttoAugusta-RichmondCounty
Code,Section7-1-117,PerformingElectrical,Plumb ing,andHVAC
Work,soastoincludeBuilding.(ApprovedbyAugusta
CommissionMarch15,2011-secondreading)
Background:TheGeorgiaStateLicensingBoardsunderO.C.G.A.T itle43provide
thateachperson,firmorcorporationdesiringaco ntractor’slicenseas
aresidentialcontractor,residential-lightcommerc ialcontractor,
generalcontractor,electrician,plumber,orHVACc ontractorshall
haveapersonregularlyemployedwhohasbeencerti fiedbythe
GeorgiaStateConstructionIndustryBoard(O.C.G.A.Title43).
Analysis:Theapprovaloftheproposedamendmentwillcorrect theAugusta
codesothatitreflectstheStateofGeorgialicen singrequirements.
FinancialImpact:N/A
Alternatives:N/A
Recommendation:Approve
FundsareAvailable
intheFollowing
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
CommissionMeetingAgenda
3/30/20115:00PM
BushFieldAtRiskFBOTerminal
Department:
Caption:Motionto approvetherecommendationoftheselectioncommitee
toawardBid#11-102toR.J.Griffin&Companyfor the
ConstructionManagement@RiskFBOTerminalProject.
Background:Seeattachments.
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 6
Attachment number 1
Page 1 of 17
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CommissionMeetingAgenda
3/30/20115:00PM
Motiontoapproveschedulingofworksessionregard ingamendmentoftheAugusta,GeorgiaCharter
Department:Administrator
Caption:Motionto approvetaskingtheAdministratorwithcontactingthe
legislativedelegationaboutmeetingwiththeCommi ssioners
regardingamendmentoftheAugusta,GeorgiaCharter andreport
backwhattheirfeelingsareandthenproceedfrom therewitha
meetingutilizingamediatorifthatisinorder.(Approvedby
AdministrativeServicesCommitteeMarch23,2011)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 7
CommissionMeetingAgenda
3/30/20115:00PM
ReorganizationPlan
Department:Administrator
Caption:Motionto approvetheproposedreorganizationplanaspresentby
theAdministrator.(ApprovedbyAdministrativeServices
CommitteeMarch21,2011)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 8
CommissionMeetingAgenda
3/30/20115:00PM
2011AircraftTug
Department:FinanceDepartment,FleetManagementDivision
Caption:Motionto approverequestfromtheAugustaRegionalAirport
andAugustaAviationCommissiontopurchaseone(1)aircraft
towvehiclefortheflightlinetrafficcoordinator s.(Approvedby
FinanceCommitteeMarch21,2011)
Background:TheAugustaRegionalAirportrequeststhepurchase ofone
aircrafttowvehiclefortheirmid-sizedaircrafta ttheairport.This
vehiclewillbeutilizedforvariousservicesandd utiesthroughout
theflightlineinadditiontohandlingthetranspo rtofthesesized
aircraft.Thenewtowvehiclewillenhancetheairp ortstowing
capabilitythereforeprovidingmoreefficientopera tions.The
AugustaAviationCommissionhasapprovedthisreque stwhichis
attachedwiththecosttabulationsheetattached.
Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe
ProcurementDepartmentutilizingtheDemandStarel ectronicbid
systemwhichoffersnationwidebidcoverage.ThePr ocurement
Departmentreceivedquotesbackfrom2vendors.The resultsare
providedasanattachment.Lektro,Inc,ofWarrento n,Oregon,
cameinaslowbidder
FinancialImpact:Theunitwillbepurchasedfor$51,951.00usingthe GMAlease
program,withatotalannualpremiumof$17,317.00 eachyearfor
3years.
Alternatives:1.Approvetherequestforthepurchaseoftheairc rafttowvehicle.
2.)Donotapprovetherequest.
Recommendation:ApprovetherequestfromtheAugustaRegionalAirpo rtand
AugustaAviationCommissiontopurchaseone(1)air crafttow
vehicleforatotalcostof$51,951.00usingtheGM Alease
program.
FundsareAvailable
Cover Memo
Item # 9
intheFollowing
Accounts:631-00-0000-11-19114
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 9
CommissionMeetingAgenda
3/30/20115:00PM
2011Utilities-SewerRodderTrucks
Department:FinanceDepartment-FleetManagement
Caption:Motionto approvethereplacementoftwosewerroddertrucksfor
theUtilitiesDepartment-ConstructionandMaintenan ceDivision.
(ApprovedbyFinanceCommitteeMarch21,2011)
Background:TheUtilitiesDepartment–ConstructionandMainten ance
Divisionisrequestingthereplacementof2fullsi zeutilitybody
trucks,assetnumbers984155,a1998modeltruck,9 94456,a
2001modeltruck.Theseolderunitshavelosttheir effectiveness
duetoextremewearandtearovertheyears.Thist ypeoftruckis
criticalintheongoingprocessofdebrisremovala ndcleaningof
sewerpipesthroughoutthecity.Theevaluationshe etforthese
trucksisincludedasanattachmenttotheagenda.T hesevehicles
arerecommendedforreplacement.
Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe
ProcurementDepartmentutilizingtheDemandStarel ectronicbid
systemwhichoffersnationwidebidcoverage.Twobi dswere
receivedasfollows:Bid10-101:BobbyJones=$81,273.00;
AdamsEquipmentCompany=$88,965.00NOTE:BobbyJo nes
Fordhasofferedtoreducethebidpriceby$5,000.00to
$76,273.00foranon-roboticunit.Therequestingd epartmentisin
agreementwiththisoffer.Seeattachmentvendor’sl etter
FinancialImpact:TheUtilitiesDepartmentwillutilizetheGMAlease programand
incuranannualpremiumof$25,424.33foreachunit forthree
yearsforafinalcostof$76,273.00perunit.
Alternatives:1.)Approvetheawardtothelowestbidder,BobbyJ onesFordof
Augusta,Georgia2.)Donotapprovetherequest.
Recommendation:Approvetheacquisitionoftwosewerroddertrucks fromBobby
JonesFord(lowestBidoffer-10-101)for$76,273.0 0eachforthe
UtilitiesDepartment–Construction&MaintenanceD ivision
Cover Memo
Item # 10
FundsareAvailable
intheFollowing
Accounts:
(631-00-0000/11.19114)GMALeaseProgram
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
CommissionMeetingAgenda
3/30/20115:00PM
2011UtilitiesF-550CrewTrucks
Department:FinanceDepartment,FleetManagementDivision
Caption:Motionto approve thereplacementoftwoutility-bodycrew
trucksfortheUtilitiesDepartment-Constructionan dMaintenance
Division.(ApprovedbyFinanceCommitteeMarch21,2011)
Background:TheUtilitiesDepartment–ConstructionandMainten ance
Divisionisrequestingthereplacementof2fullsi zeutilitybody
trucks,F-450’s,assetnumbersF00254andF00255.Thetrucksare
2002modelsandhaveexcessivewearandtear.Thed epartment
wouldliketoreplacethesetwotrucks(F-450’s-15,000GVW)
withalargerchassistruck(F-550’s-19,000GVW)in orderto
avoidthesuspension,steeringandbrakeproblemst hathavebeen
plaguingtheseunitsinthepast.Theevaluationsh eetsforthese
trucksareincludedasanattachmenttotheagenda.
Analysis:FleetManagementsubmittedarequestforbidsthrou ghthe
ProcurementDepartmentutilizingtheDemandStarel ectronicbid
systemwhichoffersnationwidebidcoverage.Forth efullsize
utilitybodytruck,Bid10-097,fourbidswererece ivedasfollows:
AllanVigilFord=“Non-Compliant”;BobbyJones=$49,768.00;
LegacyFord=$49,363.00;WadeFord=“Non-Complian t”.
BobbyJonesFordwillexercisetheLocalVendorPre ference
clauseofthebidcontractandmatchLegacyFord’s priceforthe
bidaward.Thepricingforthesetruckswasestabli shedin2010
withBid10-097andremainsvalid.
FinancialImpact:ThevehicleswillbepurchasedusingtheGMAleasep rogramand
incuranannualpremiumobligationof$32,908.66ea chyearfor3
years.Thetotalcostofthetwotrucksis$98,726 .00.
Alternatives:1.Approvetheawardtothelowestbidderthrought heLocal
VendorPreferenceprogram,BobbyJonesFordofAug usta,
Georgia.2)Donotapprovetherequest.
Recommendation:ApprovetheacquisitionoftwoF550utilitybodytr ucksfrom
BobbyJonesFord(lowestBidoffer-10-097)for$98 ,726.00forCover Memo
Item # 11
theUtilitiesDepartment–Construction&Maintenan ceDivision.
FundsareAvailable
intheFollowing
Accounts:
631-00-0000/11.19114(506-04-3410/54.22210)
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 11
CommissionMeetingAgenda
3/30/20115:00PM
2011UtilitiesFortGordon350
Department:FinanceDepartment,FleetManagementDivision
Caption:Motionto approvethepurchaseof1utilitybodytruckforthe
UtilitiesDepartment-FortGordonDivision.(Approvedby
FinanceCommitteeMarch21,2011)
Background:TheUtilitiesDepartment–FortGordonDivisionis requestingthe
purchaseof1fullsizeutilitybodytrucktoaccom modatethe
growingneedsofthedepartment.Thedepartmentis currently
usingavehiclefromanotherdivisioninordertof acilitatethe
currenttaskload.Thenewtruckwouldbeautility bodyunit
utilizedforvariousgeneraltaskspertinenttothe ongoing
requirementsofwaterandsewerprojectsattheFor tGordon
facility.
Analysis:FleetManagementisrequestingtheuseoftheGeorg iaState
Contractinordertoobtainthebestpriceforthis purchase.We
haveattachedtherequiredpaperworkforreview.
FinancialImpact:Thevehiclewillbepurchasedforatotalof$36,3 37.00.Funding
fortheprocurementofthisequipmentwillbeprovi dedbythe
UtilitiesDepartmentcapitaloutlayandleasedthro ughtheGeorgia
MunicipalAssociationleaseprogramfor36monthsa $12,112.33
peryear.
Alternatives:1.Approvethepurchaseoftherequestedtruck.2.Donotapprove
therequest.
Recommendation:ApprovetheacquisitionofoneF350utilitybodytr uckfromAllan
VigilFordthroughtheGeorgiaStateContractprogr am(contract#
S-90795-B40)for$36,337.00fortheUtilitiesDepar tment–Fort
GordonDivision.
FundsareAvailable
intheFollowing
Accounts:
631-00-0000-11-19114(506-04-3430/54.22210)
Cover Memo
Item # 12
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 12
CommissionMeetingAgenda
3/30/20115:00PM
ApprovetheSolidWasteDepartmenttoHoldaBackya rdCompostingandRainwaterHarvestingSystem
TruckloadSaleProgram
Department:SolidWaste
Caption:Motionto approvetheSolidWasteDepartmenttoholda
BackyardCompostingandRainwaterHarvestingSystem
TruckloadSaleProgram.(ApprovedbyEngineeringServices
CommtiteeMarch21,2011)
Background:TheAugustaSolidWasteDepartmenthasidentifieda soneofits
goalstoprovidelow-costcompostingopportunities toresidentsin
anefforttoprovideadditionalbenefitstothecus tomersandARC
employees.ThedepartmenthasteamedwiththeAugus taGreen
TeamandNorsemanEnvironmentalProductstoprovide a
backyardcompostersandrainwaterharvestingsystem sviaa
truckloadsaletothosewillingtoparticipate.
Analysis:ThetruckloadsaleisproposedtotakeplaceonSat urday,May21,
2011attheMunicipalBuildingparkinglot.Norsema n
Environmentalproductsprovidesthematerials,the advertising,
andevenrunsthesale–allwewouldberesponsibl eforisthe
locationandvolunteerstoassistwiththeevent.T hecomposters
wouldsellfor$48andtherainbarrelswouldsell for$58.The
SolidWasteDepartmentisalsoproposingtosupplem entthesale,
byproviding$5000inordertopurchaseunitstoke epinour
inventoryanddistributeasneeded.
FinancialImpact:Fundsareavailableforthisexpenditure.
Alternatives:1.Approvetheprogramandallowthesaletooccur asscheduled.
2.Donotapprovetheexpenditurebutallowthesal etooccuras
scheduled.
Recommendation:Option1-approvetheexpenditureandallowthesa letooccur.
FundsareAvailable
intheFollowing 542-04-4110/5311816
Cover Memo
Item # 13
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 13
CommissionMeetingAgenda
3/30/20115:00PM
CarrieJ.MaysParkMethaneRemediationProject.
Department:
Caption:Motionto approveasupplementalagreementtotheSolidWaste
LandfillGasCollectionandControlContractwithD abbs-
WilliamsGeneralContractors,LLCfortheCarrieJ.M aysPark
MethaneRemediationProject.(ApprovedbyEngineering
ServicesCommitteeMarch21,2011)
Background:Seeattachment.
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
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CommissionMeetingAgenda
3/30/20115:00PM
Marshal'sSubstationonDeansBridgeRoad
Department:Engineering
Caption:Motionto approvegrantingright-of-waytotheGeorgia
DepartmentofTransportationfortheMarshal'sSubs tationon
DeansBridgeRoad,whichisnecessaryright-of-way soasto
providedrainagefromthenewMarshal’ssubstation locatedat
3050DeansBridgeRoad.(ApprovedbyEngineeringServices
CommtiteeMarch21,2011)
Background:Thegrantingoftheright-of-waywillprovidetheG DOTwiththe
necessarypropertytoincludetheirdrainagepipea ndallowusto
tieintoit.
Analysis:None.
FinancialImpact:None.
Alternatives:1)Approvegrantingright-of-waytotheGeorgiaDep artmentof
TransportationfortheMarshal’sSubstationonDean sBridge
Road,whichisnecessaryright-of-waysoastoprov idedrainage
fromthenewMarshal’ssubstationlocatedat3050D eansBridge
Road.2)Denythemotion.
Recommendation:ApproveAlternativeNumberOne.
FundsareAvailable
intheFollowing
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.Cover Memo
Item # 15
ClerkofCommission
Cover Memo
Item # 15
CommissionMeetingAgenda
3/30/20115:00PM
ReleaseSteelPackage-Sheriff'sAdmin
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:Motionto approveacomponentchangetotheexistingPurchase
Order(P187880)inanamountnottoexceed$550,000 ,fora
revisedcosttotalof $1,334,442,forpurchaseanderectionof
structuralsteelfortheSheriff’sNewOfficeBuild ingwithPotts
Construction.(ApprovedbyEngineeringServicesCommittee
March21,2011)
Background:PottswasselectedunderRFQ10-121astheConstruc tion
ManageratRiskfortheSheriff’sNewOfficeBuildi ngbythe
AugustaCommissiononSeptember07,2010.Apurchas eorder
wasissuedtoPottsonNovember10,2010fortheam ountoftheir
generalconditions,constructionfeeandpre-constr uctionfee.
Analysis:Theproposedmonetarymodificationisrequireddue tothefinal
issuanceoftheStructuralSteelspecificationsand documentsfor
finalpricingandinclusionintotheSheriff’sOfficeBuildingscope
ofwork.ThiswillallowPottstoorderthesteel6 weeksearly
expeditingthescheduleandavoidinganydowntimew hilewaiting
ofsteeldelivery
FinancialImpact:Thetotalis$550,000,witharevisedcontractamou ntof
$1,324,442.
Alternatives:1.ApproveacomponentchangetotheexistingPurch aseOrder
(P187880)inanamountnottoexceed$550,000,for arevisedcost
totalof$1,324,442,forpurchaseanderectionofs tructuralsteel
fortheSheriff’sNewOfficeBuildingwithPottsCo nstruction.2.
Donotapprovethisearlyreleaseanddelaycomplet ionofthe
buildingbyatleast6weeks.
Recommendation:ApproveacomponentchangetotheexistingPurchase Order
(P187880)inanamountnottoexceed$550,000,for arevisedcost
totalof$1,324,442,forpurchaseanderectionofs tructuralsteel
fortheSheriff’sNewOfficeBuildingwithPottsCo nstruction.
Cover Memo
Item # 16
FundsareAvailable
intheFollowing
Accounts:
FUNDSAREAVAILABLEINACCOUNT:Sheriff’sOffice
Building:GL–328-03-1130;JL–210351003
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 16
CommissionMeetingAgenda
3/30/20115:00PM
Minutes
Department:ClerkofCommission
Caption:Motionto approvetheminutesoftheregularmeetingofthe
CommissionheldMarch15,2011andSpecialCalledL egal
MeetingheldMarch21,2011.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 17
CommissionMeetingAgenda
3/30/20115:00PM
AppointmentsDistrict5
Department:
Caption:Motionto approvetheappointmentof B.B.Langham tothe
ARCAnimalControlBoardand KatherineWinbush tothe
AugustaCanalAuthorityrepresentingDistrict5.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 18
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CommissionMeetingAgenda
3/30/20115:00PM
1945&1949PensionPlanRestatements
Department:
Caption:Motionto approveordinances amendingpensionplan
restatementordinances7227and7228entitled1945 Richmond
EmployeesPensionFundand1949CityofAugustaGe neral
RetirementFund.(ApprovedbytheAugustaCommission
March15,2011-secondreading)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
ClerkofCommission
Cover Memo
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CommissionMeetingAgenda
3/30/20115:00PM
Affidavit
Department:ClerkofCommission
Caption:Motionto authorizeexecutionbytheMayoroftheaffidavitof
compliancewithGeorgia'sOpenMeetingAct.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 20