HomeMy WebLinkAbout2010-11-04-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
11/4/2010
5:00 PM
INVOCATION:
Reverend D.J. Daly, Pastor SouthPoint Christian Center.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Presentation from Columbia County Officials regarding the recent improvements to
the Savannah Rapids/Canal Project. (Requested by Commissioner Matt Aitken)
Attachments
RECOGNITION(S)
Employee of the Month
B. Mr. Steve Little, Assistant Director, Augusta Utilities Department, September
Employee of the Month.
Attachments
ELECTION OF OFFICER(S)
C. Elect a second representative from the Augusta Commission to serve on the Regional
Transportation Roundtable in association with Senate Bill 520.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Ms. Faye Crawford, Business Manager Jones Behavioral Health, Inc. RE:
Introduction of services.
Attachments
CONSENT AGENDA
(Items 1-25)
PLANNING
1. ZA-R-198 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition to amend the Comprehensive Zoning Ordinance of
Attachments
Augusta Richmond- County by amending Section 28-B-10 (A) Off Premise Signs -
St. Sebastian Way from Walton Way to Reynolds Street, 500 feet from the right-of-
way line. (Approved by the Commission October 19, 2010 - second reading)
PUBLIC SERVICES
2. Motion to approve request from the Augusta Airport Commission of an agreement
with Vaisala Lightning Data Service, Inc. for the Augusta Regional Airport.
(Approved by Public Services Committee October 25, 2010)
Attachments
3. Motion to approve the revocation of the Business Tax Certificate for Mrs. Teresa
Cummings, d/b/a: Mamie Lee’s Southern Cooking, 2746 Tobacco Road, for failure to
comply with the ‘dance hall’ ordinance as recommended by the Sheriff's Office.
(Approved by Public Services Committee October 25, 2010)
Attachments
ADMINISTRATIVE SERVICES
4. Motion to approve the City’s 2011 Action Plan and Proposed Budget for CDBG,
ESG, HOME and HOPWA funds and the Resolution authorizing the submission of
the Action Plan for year 2011. (Approved by Administrative Services Committee
October 25, 2010)
Attachments
5. Motion to deny bid protest regarding item 10-142- RFP to Lease the Patch Golf
Course. (Approved by Administrative Services Committee October 25, 2010)
Attachments
6. Motion to approve an Ordinance to amend the Augusta Richmond County Charter
and Laws of Local Application, Section 1-30; to modify the term of Mayor
Pro Tempore; to have the term of Mayor Pro Tempore coincide with the terms of
Commission Committee Chairs and Commission Committee members; to repeal
all Charter, Code Sections and Ordinances and parts of Charter, Code Sections and
Ordinances in conflict herewith; to provide an effective date and for other
purposes. (Approved by Commission October 19, 2010 - second reading)
Attachments
PUBLIC SAFETY
7. Motion to approve contract for professional services between Augusta, Georgia
and Dr. Amber Polvere, consultant to perform veterinary services for the Augusta
Animal Services Department. (Approved by Public Safety Committee October 25,
2010)
Attachments
8. Motion to accept a 2010 Victims of Crime Act (VOCA) Assistance Grant Award
from the Criminal Justice Coordinating Council for the period 10/1/10 to 9/30/11
Attachments
with federal funding in the amount of $35,261 and matching funding in the amount of
$8,816 for a total amount of $44,077. (Approved by Public Safety Committee
October 25, 2010)
FINANCE
9. Motion to approve the abatement of 2010 property taxes for Augusta Boxing Club.
(Approved by Finance Committee October 25, 2010)
Attachments
10. Motion to approve a request from the Garden City Rescue Mission for an abatement
of their property taxes for 2010 in the amount of $5,368.24. (Approved by Finance
Committee October 25, 2010)
Attachments
11. Motion to approve ordinances for reallocation of Hotel/Motel tax and car rental fees.
(Approved by Commission October 19, 2010- second reading)
Attachments
12. Motion to approve a request for a refund for Tax Year 2008 for G J & L, Inc. located
at 2803 Wylds Road. (Approved by Finance Committee October 25, 2010)
Attachments
13. Motion to approve a request for refund for Tax Years 2008 and 2009 in the name of
James A. Dresser, property located at 2344 Norton Dr. (Tax Map 97-4, Parcel
343.09) (Approved by Finance Committee October 25, 2010)
Attachments
14. Motion to approve a request for refund for Tax Years 2008 and 2009 in the name of
Jeff and Candy Padgett, property located at 2323 Harding Road. (Tax Map 109-2
Parcel 43) (Approved by Finance Committee October 25, 2010)
Attachments
15. Motion to approve a request for refunds for Tax Years 2007 and 2008 in the name of
Pia Hagler for property located at 3515 Cornwall Road. (Tax Map 107, Parcel 150)
(Approved by Finance Committee October 25, 2010)
Attachments
ENGINEERING SERVICES
16. Motion to approve for Augusta-Richmond County to purchase 913.5 stream
mitigation credits at a cost of $77,647.50 from the Bath Branch Augusta, LLC,
mitigation bank to mitigate additional stream impacts as determined necessary by the
Georgia Environmental Protection Division on the project to improve Alexander
Drive from Washington Road to Riverwatch Parkway, CPB #323-041110-
296823215. Funds are available in the project construction account, as requested by
AED. (Approved by Engineering Services Committee October 25, 2010)
Attachments
17. Motion to approve Change Order No. 30 in the amount of $77,440.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion. The
revised contract amount will be $34,025,693.67. (Approved by Engineering
Services Committee October 25, 2010)
Attachments
18. Motion to authorize and approve the re-appropriation of funds in the amount of
$100,000 from the Third Level Improvements Project (CPB 326-041110-288811014)
Change Number Two to the Augusta Levee Certification Project (CPB 324-041110-
209824001), Change Number Two and Supplemental Agreement Number Five for
the AED. (Approved by Engineering Services Committee October 25, 2010)
Attachments
19. Motion to approve award of the contract for Moving Services for the New Augusta
Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount of
$268,375.00 in response to RFP 10-168. The project is to be funded from SPLOST
allocations to the Judicial Center. (Approved by Engineering Services Committee
October 25, 2010)
Attachments
20. Motion to approve award of a contract for replacement of the existing roof on the
Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of
$159,360.00 matching the low bid submitted by Skyline Construction under the
conditions of the local preference ordinance. The project is to be funded from
SPLOST V allocations for Recreation, Historic, Cultural and other Buildings.
(Approved by Engineering Services Committee October 25, 2010)
Attachments
21. Motion to determine that a portion of Hillside Lane, as shown on the attached plat
and consisting of 0.15 acre (245.01 square feet), has ceased to be used by the public
to the extent that no substantial public purpose is served by it or is otherwise in the
best interest of the public, and a public hearing shall be held regarding the issue of
abandonment pursuant to O.C.G.A. §32-7-2. (Approved by Engineering Services
Committee October 25, 2010)
Attachments
22. Motion to approve the award of Owner Change Order #18 in the amount of
$28,880.00 for owner changes requested for courtroom millwork modifications for
the new ARC Judicial Center. Revised contract amount to date will be
$47,729,148.00 (Approved by Engineering Services Committee October 25,
2010)
Attachments
23. Motion to approve and accept stormwater detention pond located at the Meadow at
Hillcreek Subdivision into ‘Augusta Georgia (ARC) Pond System’ to provide
Attachments
Upcoming Meetings
www.augustaga.gov
community wide Stormwater Management as requested by AED. (Approved by
Engineering Services Committee October 25, 2010)
24. Motion to approve a component to the existing Purchase Order (P179109) for
purchase and installation of Structural Steel and Sitework for the Augusta TEE Center
with R.W. Allen, LLC. In the amount of $3,199,543.00 for a revised cost total of
$7,842,682.00. (Approved by Engineering Services Committee October 25, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
25. Motion to approve the minutes of the regular meeting of the Commission held
October 19, 2010, and Special Called (legal) meeting held October 25, 2010.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
11/4/2010
AUGUSTA COMMISSION
REGULAR AGENDA
11/4/2010
(Items 26-27)
FINANCE
26. Approve an Ordinance to amend Augusta-Richmond County Code Section 6-2-105
relating to the allocation of beer excise tax revenues; to provide an effective date; to
repeal conflicting ordinances; and for other purposes and waive the second reading.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
27. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
11/4/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend D.J. Daly, Pastor SouthPoint Christian Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Columbia County
Department:
Caption:Presentation from Columbia County Officials regarding the recent
improvements to the Savannah Rapids/Canal Project. (Requested by
Commissioner Matt Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Employee of the Month
Department:
Caption:Mr. Steve Little, Assistant Director, Augusta Utilities Department,
September Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Regional Transportation Roundtable
Department:
Caption:Elect a second representative from the Augusta Commission to serve on the
Regional Transportation Roundtable in association with Senate Bill 520.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Commission Meeting Agenda
11/4/2010 5:00 PM
Jones Behavioral Health, Inc.
Department:
Caption: Ms. Faye Crawford, Business Manager Jones Behavioral Health, Inc. RE:
Introduction of services.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: ZA-R-198 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition to amend the Comprehensive
Zoning Ordinance of Augusta Richmond- County by amending Section 28-
B-10 (A) Off Premise Signs - St. Sebastian Way from Walton Way to
Reynolds Street, 500 feet from the right-of-way line. (Approved by the
Commission October 19, 2010 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Airport Lightning Detection System - Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve request from the Augusta Airport Commission of an
agreement with Vaisala Lightning Data Service, Inc. for the Augusta
Regional Airport. (Approved by Public Services Committee October 25,
2010)
Background:Vaisala Inc. is a global leader in providing meteorological monitoring and
observation products to the Aviation Industry. The Augusta Regional
Airport has used Vaisala equipment since 2008 in its airport operations and
dispatch center which is manned and monitored on a 24/7 basis. The original
contract was for one year and has been a series of one year extensions with
periodic price adjustments. Lightning detection is an integral part and a
necessary service for the Augusta Regional Airport and is related to the
safety of our employees operating on the active aircraft parking aprons and
integral to our fueling operations. The system detects lightning strikes out to
a range of 35 nautical miles and allows immediate notification of our FBO
and Airline personnel alerting them to unsafe conditions for fueling and
other ground operations.
Analysis:The Airport and Legal Department staff recently approached Vaisala with
the idea of a fixed cost five year contract for services after being presented
with an annual automatic renewal and escalation clause contract. Vaisala
was agreeable and the attached contract is presented with our
recommendation for approval.
Financial Impact:This agreement is for a five year fixed rate term of $2,119.00 annually to
provide lightning detection. The annual amount locks in the same rate paid
in this last fiscal year and represents zero escalation of costs for an
additional five full years. Money has been budgeted for this service in the
contract services budget line item for the Augusta Regional Airport.
Alternatives:1. Approve the award to Vaisala Inc. in the amount of $2,119.00 2. Solicit
proposals through the public bid process (May require acquisition of new
capital equipment depending on bid award. 3. Do not approve the request.
Recommendation:Augusta Airport Commission recommends the approval of a contract with
Vaisala Inc. for a lightning detection data service agreement for a fixed rate
of $2,119.00 annually for a five year period.
Funds are Available in
the Following 551081103/5319120
Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Mamie Lee's Southern Cooking / ordinance violation
Department:License & Inspection
Caption:Motion to approve the revocation of the Business Tax Certificate for Mrs.
Teresa Cummings, d/b/a: Mamie Lee’s Southern Cooking, 2746 Tobacco
Road, for failure to comply with the ‘dance hall’ ordinance as recommended
by the Sheriff's Office. (Approved by Public Services Committee
October 25, 2010)
Background:The owner of Mamie Lee’s Southern Cooking, 2746 Tobacco Road, has a
business license to operate a restaurant, an Alcohol license to serve beer and
wine, and an Alcohol Sunday Sales license. The owner does not have a
‘dance hall’ license. The Augusta-Richmond County Code provides the
following: § 6-6-43. Dance Hall (d) Commission Approval. No person shall
operate a dance hall within the limits of Augusta-Richmond County without
first receiving a favorable action from the Board of Commissioners. The
Augusta-Richmond County Commission shall have the right to determine
whether the applicant or location for the proposed dance hall is proper and
appropriate.
Analysis:Mrs. Teresa Cummings, d/b/a: Mamie Lee’s Southern Cooking, 2746
Tobacco Road, was checked by the Sheriff’s Office Vice Division on
October 4, 2010, at approximately 1:00 AM and was found to be charging
admission to enter the establishment and a DJ playing music with patrons
dancing on a designated dance floor. The owner was cited for operating a
dance hall without a dance hall license. The Sheriff’s Office is requesting
that the Commission take action against the license holder.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Suspend the business license, Alcohol license and Sunday Sales license for
30 days.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Approval of AHCDD 2011 Action Plan, Budget and Resolution
Department:Augusta Housing and Community Develoment Department
Caption:Motion to approve the City’s 2011 Action Plan and Proposed Budget for
CDBG, ESG, HOME and HOPWA funds and the Resolution authorizing the
submission of the Action Plan for year 2011. (Approved by
Administrative Services Committee October 25, 2010)
Background:The Action Plan merges into one process and one document all the planning,
application and performance reporting requirements of four HUD block
grant programs: CDBG, ESG, HOME and HOPWA. The Action Plan
requires a jurisdiction to identify all of its housing and community
development needs and develop them into an annual action plan for meeting
those needs. The Action Plan describes all the projects that will be funded
during 2011 with CDBG, ESG, HOME and HOPWA funds to carry out the
goals set forth in the 5-year plan. On January 20, 2010, the staff held a
public hearing to obtain citizens input and solicit for
proposals. Additionally, a needs assessment was conducted. As a result,
AHCCD received 36 applications for CDBG funds, 10 applications for ESG
funds, 5 applications for HOME funds and 2 applications for HOPWA funds
with requests totaling $5,219,926. Of the applications received, staff and the
director met recommend the attached Year 2011 Proposed Budget for the
City’s 2011 Action Plan. A public hearing was held September 22, 2010, at
6:00 p.m. in Commission Chambers. At the end of the 30-day comment
period (September 15 - October 15, 2010), a summary of all comments
received were reviewed and included in the Action Plan. The final 2011
Action Plan after approval by Administrative Services on October 25, 2010
will be taken before the Commission on November 4, 2010 for final
approval and signatures by the Mayor. This final document with necessary
signatures will be submitted to HUD for receipt by November 15, 2010. A
listing of the 2011 Action Plan Projects and Budget is attached to this
agenda item along with the Resolution authorizing the submission of the
Action Plan for year 2011.
Analysis:Approval of the Proposed 2011 Action Plan and Resolution will allow the
City to go before the Commission on November 4, 2010 for final approval
and obtain necessary signatures by the Mayor. This will allow for submittal
of the 2011 Action Plan to HUD by November 15, 2010.
Financial Impact:It is anticipated the City will receive and have available the following funds
for Year 2011: Federal 2011 Program Program Entitlement Income $
TOTAL $ Allocation $ CDBG 2,448,329 150,000 2,598,329 ESG 99,387 0
99,387 HOME 1,373,547 1,000,000 2,373,547 HOPWA 429,729 0 429,729
TOTAL/2011 $4,350,992 $1,150,000 $5,500,992
Cover Memo
Alternatives:None Recommended.
Recommendation:Accept the Proposed Year 2011 Action Plan and Budget for CDBG, ESG,
HOME and HOPWA funds and the attached Resolution authorizing
submission of the Action Plan for 2011 to HUD by November 15, 2010.
Upon approval by Administrative Services, the 2011 Action Plan and
Resolution will go before the Commission on November 4, 2010 for
approval and signatures by the Mayor.
Funds are Available in
the Following
Accounts:
Not Applicable.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
NOTICE TO THE PUBLIC
City of Augusta, Georgia
PROPOSED YEAR 2011 ANNUAL ACTION PLAN
2011 Community Development Block Grant (CDBG) Program
2011 Emergency Shelter Grant (ESG) Program
2011 HOME Investment Partnerships Program
2011 Housing Opportunities for Persons with AIDS (HOPWA) Program
On September 13, 2010, the Commission’s Administrative Services Committee considered the
Proposed Year 2011 Annual Action Plan. At this time the plan is being present to the public for
comments.
CONTENTS OF THE 2011 ANNUAL ACTION PLAN: The annual action plan is a
component of the 5-Year 2010 - 2014 Consolidated Plan (CP) that was approved by the
Commission November 5, 2009. The five year plan identifies the housing and community
development needs of lower income households, homeless and special needs populations in the
City of Augusta. The Annual Action Plan describes all the activities to be undertaken during the
next fiscal year utilizing formula grants and program income to address the identified needs in
accordance with the strategies described in the 5-year CP. The Annual Action Plan also serves
as the City’s application for funding under each program and must be submitted to the U.S.
Department of Housing and Urban Development annually no later than November 15, 2010.
The Augusta-Richmond County Commission hereby publishes a summary of the 2011 Proposed
Annual Action Plan. For Year 2011, the City expects to receive the following Federal funds and
program income:
Community Development Block Grant (CDBG) Program $2,448,329
- CDBG Program Income (repayments from loans) $ 150,000
Emergency Shelter Grant (ESG) Program $ 99,387
HOME Investment Partnerships Program (HOME) $1,373,547
- HOME Program Income (repayments from loans) $1,000,000
Housing Opportunities for Persons with AIDS (HOPWA) $ 429,729
TOTAL RESOURCES TO BE AVAILABLE DURING 2011 $5,500,992
***
Below is a listing of the projects that will be funded from the above funds:
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
PROPOSED USE OF FUNDS PROPOSED BUDGET
Acquisition Of Real Property
Housing & Community Development Department Acquisition . . . . . . . . . $ 250,000
Public Facilities & Improvements
The Family Y Improvements . . . . . . . . . . . . . . . . . . . . $ 40,000
2340 Milledgeville Road, Augusta
Jessye Norman School of the Arts Improvements . . . . . . . . . $ 96,663
Rachel Longstreet Foundation, Inc., 739 Greene Street, Augusta
PUBLIC SERVICES
The Art Factory . . . . . . . . . . . . . . . . . . . . . . . . . $ 20,000
1301 Greene Street, Augusta
Augusta Urban Ministries . . . . . . . . . . . . . . . . . . . . . $ 10,000
303 Hale Street, Augusta
Attachment number 1Page 1 of 4
2
Boys and Girls Clubs of Augusta . . . . . . . . . . . . . . . . . . . $ 10,000
1903 Division Street, Augusta
CSRA Business League, Inc. . . . . . . . . . . . . . . . . . . . $ 15,000
821 12th Street, Augusta
CSRA Economic Opportunity Authority, Inc. . . . . . . . . . . . $ 25,000
1261 Greene Street, Augusta
East Augusta Community Development Corporation, Inc. . . . . . . . . $ 17,000
1011 12th Street, Augusta
Project Site: 710 East Cedar Street
Golden Harvest Food Bank, Inc. . . . . . . . . . . . . . . . . . $ 20,000
3310 Commerce Drive, Augusta
Kids Restart, Inc. . . . . . . . . . . . . . . . . . . . . . . . $ 20,000
303 Hale Street, Augusta
Lucy Laney Museum . . . . . . . . . . . . . . . . . . . . . . $ 10,000
Delta House, Inc., 1116 Phillips Street, Augusta
MACH Academy, Inc. . . . . . . . . . . . . . . . . . . . . $ 20,000
1850 Chester Avenue, Augusta
Olde Town Outreach Community Center, Inc. . . . . . . . . . . $ 10,000
302-B Walker Street, Augusta
Promise Land Community Development Corporation, Inc. . . . . . . $ 15,000
Salvation Army of Augusta . . . . . . . . . . . . . . . . . . $ 15,000
Shiloh Community Center . . . . . . . . . . . . . . . . . . $ 13,000
1635 15th Street, Augusta
RELOCATION
Relocation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 200,000
Housing & Community Development Department - 925 Laney-Walker Boulevard
HOUSING
Down Payment Assistance Program . . . . . . . . . . . . . . . . . $ 100,000
Housing & Community Development Department - 925 Laney-Walker Boulevard
Housing Rehabilitation Program . . . . . . . . . . . . . . . . . . . $ 800,000
Housing and Community Development Department
925 Laney-Walker Boulevard
Economic Development
Antioch Micro- Enterprise Network Training Program . . . . . . . . $ 10,000
1333 Blount Avenue, Augusta
Façade Rehabilitation Grant Program . . . . . . . . . . . . . $ 105,000
Housing and Community Development Department
925 Laney-Walker Blvd.
Grants to be provided to business owners for historic restoration of commercial properties located in the
Central Business District.
Façade Rehabilitation Grant Program . . . . . . . . . . . . . $ 55,000
Housing and Community Development Department
925 Laney-Walker Blvd.
Grants to be provided to business owners for rehabilitation of commercial properties located in the
Central City Revitalization District.
Small Business Development/Recruitment Program . . . . . . . . . . $ 200,000
Attachment number 1Page 2 of 4
3
Housing and Community Development Department
925 Laney-Walker Blvd.
CDBG Administration
General Administration . . . . . . . . . . . . . . . . . . . $ 514,666
Housing and Community Development Department, 925 Laney-Walker Blvd.
Fair Housing . . . . . . . . . . . . . . . . . . . . . . . $ 5,000
Housing and Community Development Department, 925 Laney-Walker Blvd.
Total CDBG Funds + Program Income . . . . . . . . . . . . . $ 2,598,329
EMERGENCY SHELTER GRANT PROGRAM
PROPOSED USE OF 2011 ESG FUNDS PROPOSED BUDGET
CSRA Economic Opportunity Authority, Inc. . . . . . . . . . . . $ 14,000
1261 Greene Street, Augusta
Hope House, Inc. . . . . . . . . . . . . . . . . . . . . . . . $ 17,000
2205 Highland Avenue
Interfaith Hospitality Network of Augusta, Inc. . . . . . . . . . . . . $ 19,939
2177 Central Avenue, Augusta
St. Stephen’s Ministry of Augusta, Inc. . . . . . . . . . . . . . . . . $ 15,000
P.O. Box 2044
Safe Homes of Augusta, Inc. . . . . . . . . . . . . . . . . . . . . $ 4,419
P.O. Box 3187
Salvation Army of Augusta . . . . . . . . . . . . . . . . . . . $ 20,000
1384 Greene Street, Augusta
United Way of the CSRA, Inc. . . . . . . . . . . . . . . . . . . . $ 4,060
630 Ellis Street, Augusta
ESG Administration . . . . . . . . . . . . . . . . . . . . . . . $ 4,969
Housing & Community Development Department, 925 Laney-Walker Boulevard
TOTAL 2011 ESG FUNDS . . . . . . . . . . . . . . . . . . . $ 99,387
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME)
PROPOSED USE OF 2011 HOME FUNDS PROPOSED BUDGET
HOME PROJECTS
Neighborhood Redevelopment Initiative . . . . . . . . . . . . . . . . . . . . . . . . $ 1,730,160
Housing & Community Development Department, 925 Laney-Walker Boulevard
Down Payment Assistance Program . . . . . . . . . . . . . $ 200,000
Housing & Community Development Department, 925 Laney-Walker Boulevard
Community Housing Development Organization (CDHO) Set-aside
CHDO Set-Aside Funds . . . . . . . . . . . . . . . $ 206,032
HOME Administration . . . . . . . . . . . . . . . . $ 237,355
TOTAL 2011 HOME FUNDS . . . . . . . . . . . . . . . $2,373,547
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
PROGRAM
Attachment number 1Page 3 of 4
4
PROPOSED USE OF 2011 HOPWA FUNDS PROPOSED BUDGET
Hope Health, Inc. . . . . . . . . . . . . . . . . . . . . $ 100,000
151 Waterloo Avenue, South Carolina
ST. Stephen’s Ministry of Augusta, Inc. . . . . . . . . . . . . . . . . . . . . . . $ 316,837
P. O. Box 2044
HOPWA Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 12,892
Housing & Community Development Department – 925 Laney-Walker Blvd.
TOTAL 2011 HOPWA FUNDS $ 429,729
CITIZEN REVIEW AND COMMENT PERIOD
(September 15, 2010 – October 15, 2010)
The City of Augusta will be seeking public comments on the Proposed 2011 Annual Action Plan
for 30 days. The public comment period starts September 15, 2010 and expires 5:00 p.m.
October 15, 2010. The Plan will be available at the following locations:
Clerk of Commission Augusta-Richmond County Public Library
Augusta-Richmond County Municipal Building 823 Telfair Street
530 Greene Street, Room 806 Augusta, GA 30901
Augusta, GA 30901
Housing & Community Development Department ARC Planning Commission
925 Laney-Walker Blvd. 525 Telfair Street
Augusta, GA 30901 Augusta, GA 30901
A limited number of copies will be available free of charge to the public. Citizens and agencies
should submit their written comments on the plan to Donna Wickes in care of:
Chester A. Wheeler, III, Director
Housing & Community Development Department
925 Laney-Walker Blvd., Augusta, GA 30901
(706) 821-1797
After considering citizens views and comments, the Commission may consider revising the 2011
Proposed Annual Action Plan. A summary of views and comments not accepted and the reasons
therefore will be incorporated into the final version of the plan and submitted to the U. S.
Department of Housing and Urban Development.
DISPLACEMENT: It is the policy of the City that displacement of persons shall be held to an
absolute minimum as the result of CDBG, ESG, HOME and HOPWA activities. If displacement
is unavoidable, displacement will be done in conformance with the prevailing City’s Local
Community Development Displacement/Relocation policy, the Uniform Relocation Assistance
and Real Property Acquisition Act of 1970 as amended, and HUD’s implementing regulations.
Copies of the Local Community Development Displacement/Relocation Policy are available for
public review at the Housing & Community Development Department.
By: Deke Copenhaver Alvin Mason & Commissioners
Mayor Mayor Pro Tempore
Publish: AC- 09/15/2010; MC – 09/15/2010
Attachment number 1Page 4 of 4
A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ACTION PLAN FOR YEAR
2011, GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS
REQUIRED BY THE SECRETARY OF THE U. S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT AND GRANTING THE AUTHORITY TO EXECUTE THE ACTION PLAN AS
APPROVED.
WHEREAS, AUGUSTA-RICHMOND COUNTY COMMISSION OF AUGUSTA,
GEORGIA has availed itself of the provisions of the Housing and Community Development Act of
1974, as amended; and
WHEREAS, it is necessary to submit a Consolidated Plan as a prerequisite to receiving
Community Development Block Grant (CDBG), Emergency Shelter Grants (ESG), HOME
Investment Partnerships (HOME), and Housing Opportunities for Persons with AIDS (HOPWA)
funds after public hearings have been held and projects suggested by citizens have been given careful
and serious consideration; and
WHEREAS, in order to expedite the orderly execution of the assurances, certifications and
Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and
execute the Grant Agreement as required by the Secretary; and
WHEREAS, in order to expedite the CDBG, ESG, HOME and HOPWA Programs included
in the plan, the Housing and Community Development Department is given authority to carry out the
programs as approved by the Augusta-Richmond County Commission.
NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community
Development Department be authorized to prepare and submit the 2011 Action Plan and any
amendments thereto as well as provide the required assurances, certifications and execution of the
Grant Agreement; and
BE IT FURTHER RESOLVED: That the Housing and Community Development
Department be authorized to carry out the orderly execution of the plans as approved by the Augusta-
Richmond County Commission in compliance with all applicable laws, rules, and regulations.
ATTEST: AUGUSTA, GEORGIA
S E A L BY:_______________________________
David S. Copenhaver
Mayor
_______________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of
a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting
held on November 4, 2010.
S E A L
__________________________________
Clerk of Commission
Attachment number 2Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Motion to deny bid Protest regarding item 10-142- RFP to Lease the Patch Golf Course
Department:Procurement
Caption:Motion to deny bid protest regarding item 10-142- RFP to Lease the Patch
Golf Course. (Approved by Administrative Services Committee October
25, 2010)
Background:The Recreation Department submitted an RFP to lease the Patch in
accordance with the Augusta, Georgia Code. Among the specifications for
this project was a requirement that proposers have an Augusta, Georgia
Business License. The Patch in Augusta, LLC submitted a proposal but did
not have an Augusta, Georgia business license. There were no proposers
that qualified for this RFP. The Patch in Augusta, LLC filed a protest
indicating that it believed that it could not obtain an Augusta Business
License unless it already had a contract to lease the Patch Golf Course.
Analysis:The Recreation and Procurement Departments contend that an Augusta,
Georgia business license could have been obtained by the protestor to be in
compliance with the required specifications for this project, but no such
license was obtained. However, since there were no compliant proposers, it
is recommended that the project be re-solicited. If the project is not re-
solicited, it is recommended that the protest be denied.
Financial Impact:None.
Alternatives:Waive the requirement to have an Augusta business license and award the
RFP to the protestor.
Recommendation:Deny protest and re-solicit the project.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
11/4/2010 5:00 PM
Ordinance to amend Section 1-30 of the Charter to modify the term of Mayor Pro Tempore
Department:Law Department
Caption:Motion to approve an Ordinance to amend the Augusta Richmond County
Charter and Laws of Local Application, Section 1-30; to modify the term of
Mayor Pro Tempore; to have the term of Mayor Pro Tempore coincide with
the terms of Commission Committee Chairs and Commission Committee
members; to repeal all Charter, Code Sections and Ordinances and parts of
Charter, Code Sections and Ordinances in conflict herewith; to provide an
effective date and for other purposes. (Approved by Commission October
19, 2010 - second reading)
Background:The Mayor Pro Tempore position is currently selected by members of the
Commission annually. However, the terms of terms of the Chair and
Members of the Administrative Services, Engineering Services, Finance,
Public Safety and Public Services Committees are set biannually for two (2)
year terms.
Analysis:This amendment provides for the modification of the terms of the position of
Mayor Pro Tempore to extend the term to a period of two (2) years to
coincide with the Committee Member terms.
Financial Impact:None.
Alternatives:The terms of the Committee Members could be reduced from two (2) years
to one (1) year.
Recommendation:Approve.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY
CHARTER AND LAWS OF LOCAL APPLICATION, SECTION 1-30; TO
MODIFY THE TERM OF MAYOR PRO TEMPORE; TO HAVE THE
TERM OF MAYOR PRO TEMPORE COINCIDE WITH THE TERMS OF
COMMISSION COMMITTEE CHAIRS AND COMMISSION
COMMITTEE MEMBERS; TO REPEAL ALL CHARTER, CODE
SECTIONS AND ORDINANCES AND PARTS OF CHARTER, CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County seeks to modify the term of service for
the position of Mayor Pro Tempore from a period of one (1) year to a period of
two (2) years, to begin on January 1, 2011, and to have the term of the position of
Mayor Pro Tempore coincide with the terms of the Chair and Members of the
Administrative Services, Engineering Services, Finance, Public Safety and Public
Services Committees.
WHEREAS, based on the foregoing, the Augusta-Richmond County Commission,
recommends amending the Charter to provide for the modification of the terms of
the position of Mayor Pro Tempore to extend the term to a period of two (2) years
and to have the term of the Mayor Pro Tempore coincide with the Chair and
Members of the Administrative Services, Engineering Services, Finance, Public
Safety and Public Services Committees.
THE AUGUSTA-RICHMOND COUNTY COMMISSION, ordains as follows:
CHARTER AND LAWS OF LOCAL APPLICATION. Augusta-Richmond-
County Charter and Laws of Local Application, Chapter 1, Article 5, Sections 1-
30(c) and 1-30(d), as set forth in the Augusta-Richmond County Charter, re-
adopted July 10, 2007, is hereby amended by striking Sections 1-30(c) and 1-30(d)
its entirety DVVHWIRUWKLQ³([KLELW$´KHUHWRand inserting in lieu thereof new
Sections 1-30(c) and 1-30(d), FDOOHG ³Powers of mayor; mayor pro-tem;
FRPPLWWHHV´ DVVHWIRUWKLQ³([KLELWB´KHUHWR
SECTION 2. This ordinance shall become effective upon its adoption in
accordance with applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Attachment number 1Page 1 of 5
Adopted this ______ day of _________________, 2010.
______________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 5
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that
the foregoing Ordinance was duly adopted by the Augusta-Richmond County
Commission on ______________________, 2010 and that such Ordinance has not
been modified or rescinded as of the date hereof and the undersigned further
certifies that attached hereto is a true copy of the Ordinance which was approved
and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1Page 3 of 5
EXHIBIT A
STRIKE:
Sec. 1-30(c). Powers of mayor; mayor pro-tem; committees.
The members of the Commission shall elect a Mayor Pro Tempore at their first
regular meeting in January, 1996, and as such meeting in each year thereafter. The
Mayor Pro Tempore shall preside at Commission meetings in the absence of the
Mayor and perform such other duties as may be entrusted to the office of the
Mayor Pro Tempore by action of the Commission. The Mayor Pro Tempore shall
continue to be a full voting member of the Commission when serving in the
capacity of Mayor Pro Tempore. No person who has served two consecutive full
one-year terms of office as Mayor Pro Tempore shall again be eligible to hold
office as Mayor Pro Tempore until after the expiration of one year from the
FRQFOXVLRQRIWKDWRIWKDWSHUVRQ¶VODVW term of office as Mayor Pro Tempore.
And:
Sec. 1-30(d).
At its first regular meeting in January of each even-numbered year, the
Commission shall organize itself. The Mayor and the Mayor Pro Tempore shall
recommend to the Commission the appointment of such committees as they deem
appropriate and the proposed membership thereof. If the Mayor and the Mayor
Pro Tempore disagree on proposed appointments, the Commission shall determine
such appointments. All committees and the membership thereof shall be created,
abolished, and appointed as directed by the Commission. The Mayor shall not
have the right to vote on the appointment of any member to a committee. The
Mayor shall not be a voting member of any committee established by the
Commission and appointed by the Mayor Pro Tempore.
Attachment number 1Page 4 of 5
EXHIBIT B
REPLACE WITH:
Sec. 1-30. Powers of mayor; mayor pro-tem; committees.
(c) The members of the Commission shall elect a Mayor Pro Tempore at their
first regular meeting in January, 2011, and at such meeting every two (2)
years thereafter. The Mayor Pro Tempore shall preside at Commission
meetings in the absence of the Mayor and perform such other duties as may
be entrusted to the office of the Mayor Pro Tempore by action of the
Commission. The Mayor Pro Tempore shall continue to be a full voting
member of the Commission when serving in the capacity of Mayor Pro
Tempore. No person who has served a full two-year term of office as Mayor
Pro Tempore shall again be eligible to hold office as Mayor Pro Tempore
until after the expiration WZR \HDUVIURPWKHFRQFOXVLRQRIWKDWSHUVRQ¶V
last term of office as Mayor Pro Tempore.
(d) At is first regular meeting in January of each odd-numbered year, the
Commission shall organize itself. The Mayor and the Mayor Pro Tempore
shall recommend to the Commission the appointment of such committees as
they deem appropriate and the proposed membership thereof. If the Mayor
and the Mayor Pro Tempore disagree on proposed appointments, the
Commission shall determine such appointments. All committees and the
membership thereof shall be created, abolished, and appointed as directed by
the Commission. The Mayor shall not have the right to vote on the
appointment of any member to a committee. The Mayor shall not be a
voting member of any committee established by the Commission and
appointed by the Mayor Pro Tempore.
Attachment number 1Page 5 of 5
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Commission Meeting Agenda
11/4/2010 5:00 PM
Contract for Professional Services
Department:Law
Caption:Motion to approve contract for professional services between Augusta,
Georgia and Dr. Amber Polvere, consultant to perform veterinary
services for the Augusta Animal Services Department. (Approved by
Public Safety Committee October 25, 2010)
Background:The consultant shall provide services to the Augusta Animal Services
Department as directed by the Director of Animal Services. The consultant
shall be called upon as needed by the Animal Services Department and shall
work on an hourly basis as needed for a period not exceeding one year from
the execution date of this agreement. This agreement may be renewed
annually upon approval of Augusta, Georgia.
Analysis:N/A
Financial Impact:The method of payment for this CONTRACT is fifty dollars ($50.00) per
hour. Total compensation for the services performed shall not exceed four
hundred dollars ($400.00) per week, or one thousand, six hundred dollars
(1,600.00) per month. CONSULTANT shall work only the number of hours
requested by AUGUSTA, GEORGIA, which hours shall be no less than
twenty one (21) hours and no more than thirty two (32) hours per month.
AUGUSTA, GEORGIA shall pay the CONSULTANT installments based
upon monthly detailed invoices submitted by the CONSULTANT.
Alternatives:Deny the motion.
Recommendation:Approve the motion
Funds are Available in
the Following
Accounts:
Department Budget - Veterinary services
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
11/4/2010 5:00 PM
VOCA Assistance Grant Award
Department:Clerk of Commission
Caption:Motion to accept a 2010 Victims of Crime Act (VOCA) Assistance Grant
Award from the Criminal Justice Coordinating Council for the period
10/1/10 to 9/30/11 with federal funding in the amount of $35,261
and matching funding in the amount of $8,816 for a total amount of
$44,077. (Approved by Public Safety Committee October 25, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
11/4/2010 5:00 PM
Abatement of property taxes Boxing Club
Department:Recreation and Parks
Caption:Motion to approve the abatement of 2010 property taxes for Augusta
Boxing Club. (Approved by Finance Committee October 25, 2010)
Background:The property at 1929 Walton Way is leased by the JLO Group to the
Augusta Boxing Club for their headquarters facility. The JLO Group
donates the building at no charge for lease payments to the club.
Analysis:This donation provides a current home for the Boxing Club.
Financial Impact:2010 taxes are $2,757.25
Alternatives:Not to approve
Recommendation:To approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Garden City Rescue Mission
Department:Clerk of Commission
Caption:Motion to approve a request from the Garden City Rescue Mission for an
abatement of their property taxes for 2010 in the amount of $5,368.24.
(Approved by Finance Committee October 25, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Commission Meeting Agenda
11/4/2010 5:00 PM
Hotel/Motel Tax and car rental fees
Department:
Caption:Motion to approve ordinances for reallocation of Hotel/Motel tax and car
rental fees. (Approved by Commission October 19, 2010- second
reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Commission Meeting Agenda
11/4/2010 5:00 PM
Ordinance regarding allocation of Beer Excise Tax Revenues
Department:Clerk of Commission
Caption:Approve an Ordinance to amend Augusta-Richmond County Code Section
6-2-105 relating to the allocation of beer excise tax revenues; to provide an
effective date; to repeal conflicting ordinances; and for other purposes and
waive the second reading.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Refund Request for Tax Year 2008
Department:Tax Assessors
Caption:Motion to approve a request for a refund for Tax Year 2008 for G J & L,
Inc. located at 2803 Wylds Road. (Approved by Finance Committee
October 25, 2010)
Background:Detailed audit was performed on business assets including inventory and
machinery. Owner overstated the assets.
Analysis:
Financial Impact:Refund in the amount of $1,407.93 for tax year 2008.
Alternatives:
Recommendation:Approve refund.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Request for Refund
Department:Tax Assessors
Caption:Motion to approve a request for refund for Tax Years 2008 and 2009 in the
name of James A. Dresser, property located at 2344 Norton Dr. (Tax Map
97-4, Parcel 343.09) (Approved by Finance Committee October 25,
2010)
Background:Square footage correction due to a conversion error.
Analysis:
Financial Impact:Refund in the amount of $169.18.
Alternatives:
Recommendation:Approve refund.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Request for Refund
Department:Tax Assessors
Caption:Motion to approve a request for refund for Tax Years 2008 and 2009 in the
name of Jeff and Candy Padgett, property located at 2323 Harding Road.
(Tax Map 109-2 Parcel 43) (Approved by Finance Committee October
25, 2010)
Background:Staff corrected square footage and depreciation.
Analysis:
Financial Impact:Refund in the amount of $566.07.
Alternatives:
Recommendation:Approve refund.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Request for Refund
Department:Tax Assessors
Caption:Motion to approve a request for refunds for Tax Years 2007 and 2008 in the
name of Pia Hagler for property located at 3515 Cornwall Road. (Tax Map
107, Parcel 150) (Approved by Finance Committee October 25, 2010)
Background:Corrected square footage due to conversion error.
Analysis:
Financial Impact:Refund in the amount of $154.27.
Alternatives:
Recommendation:Approve refund.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Alexander Drive Stream Mitigation
Department:
Caption:Motion to approve for Augusta-Richmond County to purchase 913.5 stream
mitigation credits at a cost of $77,647.50 from the Bath Branch Augusta,
LLC, mitigation bank to mitigate additional stream impacts as determined
necessary by the Georgia Environmental Protection Division on the project
to improve Alexander Drive from Washington Road to Riverwatch
Parkway, CPB #323-041110-296823215. Funds are available in the project
construction account, as requested by AED. (Approved by Engineering
Services Committee October 25, 2010)
Background:This is a Georgia Department of Transportation (GDOT) project that will
widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median
from Washington Road to Riverwatch Parkway. The Engineering
Department was responsible for development of the Preliminary
Engineering activities. The project has been let to contract and
construction activities are underway. GDOT awarded the project to Sunbelt
Structures, Inc. on December 4, 2009 at the low bid of
$7,725,406.60. Construction activities are underway and the work is
scheduled to be completed by December 31, 2012.
Analysis:On February 18, 2010 representatives from the GDOT Office of
Environmental Services and Sunbelt Structures did a walkthrough of the
project alignment because Sunbelt Structures was ready to begin
construction activities on the project. The GDOT Office of Environmental
Services representative expressed concerns about 3 additional streams and 2
additional ponds that were occurring within or adjacent to the project limits.
Because the streams and ponds were not directly impacted by the proposed
construction activities, no erosion control measures had been identified on
the plans to protect these areas during construction. It was the opinion of the
GDOT representative these areas met the criteria to qualify as state waters
and therefore should be protected. On February 22, 2010 representatives
from the Georgia Environmental Protection Division concurred with the
decision and advised Cranston Engineering Group, the design consultant for
the Engineering Department on this project, of the process that would be
needed to update the plans, environmental documents and permits to address
the impacts to these areas. The environmental documents, permits and
construction plans have been updated to concur with this decision. It has
been determined that 913.5 stream mitigation credits will have to be
purchased to mitigate the impacts to these areas. The stream mitigation
credits will be purchased from Bath Branch Augusta, LLC at a cost of $85
per credit for a total purchase of $77,647.50. Cover Memo
Financial Impact:Funding is available in the project construction account 323-041110-
5414110/296823215-5414110 in the amount of $77,647.50 upon
Commission approval.
Alternatives:1) Approve caption. 2) Do not approve the request and jeopardize the
progress of this important project to Augusta.
Recommendation:Approve
Funds are Available in
the Following
Accounts:
323-041110-5414110/296823215-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-041110-296823215. Funding
is needed for ARC to purchase 913.5 stream mitigation credits at a cost of
$77,647.50 from the Bath Branch Augusta, LLC mitigation bank to mitigate
additional stream impacts as determined necessary by the Georgia Environment
Protection Division on the project to improve Alexander Drive from Washington
Road to Riverwatach Parkway. Funds in the amount of $77,647.50 are available
in the Engineering Construction Project account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II Recapture 500,000$
Special 1% Sales Tax, Phase III Recapture 2,522,795$
Augusta Utilities 24,768$
Special 1% Sales Tax, Phase III Recapture 86,680$
Special 1% Sales, Tax Fund Balance 2,500,000$
Special 1% Sales Tax, Phase III Recapture 117,680$
Augusta Utilities 112,330$
5,864,253$
CPB#323-041110-296823215
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
STREAM CREDITS
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact
engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $5,864,253 5,864,253$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact
engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks
1 of 2 10.8.09
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia CPB#323-041110-296823215
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
STREAM CREDITS
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE II
322-04-1110-6011110-292822333 ($500,000) ($500,000)
SPLOST, PHASE III
323-04-1110-000000-000000000 ($2,522,795) ($2,522,795)
AUGUSTA UTILITIES
507043420-5212115/89800510-5212115 ($24,768) ($24,768)
SPLOST PHASE III
323-04-1110-6011111-296823333 ($86,680) ($86,680)
SPLOST, FUND BALANCE
322-000-000000/39-52110 ($2,500,000) ($2,500,000)
SPLOST PHASE III
323-04-1110-6011110-296823333 ($117,680) ($117,680)
AUGUSTA UTILITIES ($105,850) ($105,850)
507043410-5212115-80800030 ($6,480) ($6,480)
TOTAL SOURCES: ($5,864,253) ($5,864,253)
USE OF FUNDS
ENGINEERINGENGINEERING
323-04-1110-5212115-296823215 $729,287 $729,287
RIGHT OF WAY
323-04-1110-5411120-296823215 $4,503,752 $4,503,752
(Demolition $44,400 Thompson )
CONSTRUCTION
323-04-1110-5414110-296823215 $100,000 $100,000
Bath Branch Augusta, LLC $77,647.50
UTILITIES
323-04-1110-5414510-296823215 $24,734 $24,734
UTILITIES
507043410-5212115-80800030 $6,480 $6,480
CONTINGENCY
323-04-1110-6011110-296823215 $500,000 $500,000
TOTAL USES:$5,864,253 $5,864,253
2 of 2 10.8.09
Attachment number 1Page 2 of 2
Commission Meeting Agenda
11/4/2010 5:00 PM
Approve CO #30 for CBWDC
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve Change Order No. 30 in the amount of $77,440.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
The revised contract amount will be $34,025,693.67. (Approved by
Engineering Services Committee October 25, 2010)
Background:The current $33.95M Contract with McKnight Construction to construct
additions to the Detention Center was approved by the Commission on
November 5, 2008, and significantly altered by the addition of the Female
Pod (Change Order No. 1) shortly thereafter. Subsequent, additional Change
Orders have been approved since that time necessary for on-going
construction and enhanced functionality of the Webster Detention Center.
This Change Order enhances the project as follows: Adds 1.) mid-level razor
wire to the security fence as requested by the Owner and 2.) provides
mechanical, electrical and plumbing for the dental equipment that was
requested by the Owner.
Analysis:This Change Order consists of two items, recommended as noted: provide
razor wire to the security fence and mechanical, electrical and plumbing for
the dental equipment. TOTAL OF CHANGE ORDER #30 IS $77,440.00
Upon approval of this change order, total spending on project change orders
would be at 56% of the contingency budget or 3.8% of the initial, total
construction budget, which is well within budget and industry standards for
a detention center of this complexity. (Note, CO#1 is not included in these
calculations).
Financial Impact:This Change Order will increase McKnight’s Construction Contract amount
by $77,440.00. The revised contract amount will be $34,025,693.67. The
Change Order will be funded by the project’s construction change order
contingency, which retains ample funds for future, unforeseen changes.
Alternatives:1. Approve Change Order No.30 in the amount of $77,440.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
The revised contract amount will be $34,025,693.67. 2. Do not approve
CO#30
Recommendation:#1. Approve Change Order No.30 in the amount of $77,440.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
The revised contract amount will be $34,025,693.67.
Cover Memo
Funds are Available in
the Following
Accounts:
Jail Expansion: GL – 325-05-1130/206351101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
11/4/2010 5:00 PM
Augusta Levee Certification -Re-Appropriation of Funds Third Level Improvements
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to authorize and approve the re-appropriation of funds in the
amount of $100,000 from the Third Level Improvements Project (CPB 326-
041110-288811014) Change Number Two to the Augusta Levee
Certification Project (CPB 324-041110-209824001), Change Number Two
and Supplemental Agreement Number Five for the AED. (Approved by
Engineering Services Committee October 25, 2010)
Background:The Periodic Inspection (PI) for the Augusta Levee was completed in March
2010 by the Corps of Engineers (COE). Per latest COE compliance criteria:
vegetation and structural encroachments are prohibited at a levee system
without COE pre-approval. These features are present at Augusta Levee and
were noted as a deficiency in the latest inspection report. AED has been
tasked to develop a long term Levee Maintenance Program and address
COE observations made during their March 2010 PI.
Analysis:Presently no funds are allocated for Augusta Levee compliance. Requested
re-appropriation will provide needed funds to address the COE PI comments
and develop long term Vegetation Maintenance Program. Requested re-
appropriation will not have impact on the Third Level Canal cleanup-
improvements. All foreseen improvements that are related to Atlanta Gas
Light Company cleanup at the Third Level Canal are completed. The final
engineering design was initiated last year and is largely completed. There
will be enough funds available in reduced PO to finish this design.
Financial Impact:Funds will be transferred to the designated use of funds project IMPACT:
accounts as listed upon Commission approval. Purchase Order P87117 is to
be reduced by $100,000 and funds re-appropriated to Purchase Order
P162085 account number 324-041110- 5212115/209824001-5212115.
Alternatives:1) Approve caption I 2) Do not approve and keep Augusta Levee out of
compliance from COE Periodic Inspection program.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
n/a
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Cranston Engineering Group, PC Consultants entered into a contract with
Augusta-Richmond County on February 17, 2009, for engineering design services associated
with the Augusta Canal FERC Licensing Process Project, Project No. 324-041110-209824001,
and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
To develop a long term Levee Maintenance Program and also address the US Army
Corps of Engineers observations made during their March 2010 periodic Inspection.
It is agreed that as a result of the above modification the contract amount is increased by
$100,000 from $1,099,835 to a total of $1,199,835.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, Cranston Engineering Group, PC Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This day of , 2010.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
(SA05- For changes greater than $20,000)
Augusta Richmond County Project Number(s): 324-041110-209824001
Supplemental Agreement Number: 5
Purchase Order Number: P162085
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for executionr executionr executionr execution. For . For . For . For
information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks Attachment number 1Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project change is authorized to CPB# 326-04-288811014. This project proposes
to Re-Appropriate funds in the amount of $100,000 for Supplemental Agreement
Number Five for the Augusta Levee Cerification Project. These funds will be used
to develop a long term maintenance program and also address the US Army Corps
of Engineers observations made during their March 2010 periodic inspection.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Urban Phase II 700,000$
Re-Appropriation of Funds-3rd Level Canal Imp. Urban Ph II (100,000)$
600,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
CPB# 326-04-288811014
CAPITAL PROJECT BUDGET
3rd LEVEL CANAL IMPROVEMENTS- URBAN PHASE II
MONITORING PROGRAM
CHANGE NUMBER TWO
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext
5070. Thanks 5070. Thanks 5070. Thanks 5070. Thanks
By Basin By District
Varies $600,000 Varies 600,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext
5070. Thanks 5070. Thanks 5070. Thanks 5070. Thanks
1 of 2 2.23.09
Attachment number 2Page 1 of 2
Augusta-Richmond County, Georgia CPB# 326-04-288811014
CAPITAL PROJECT BUDGET
3rd LEVEL CANAL IMPROVEMENTS- URBAN PHASE II
MONITORING PROGRAM
CHANGE NUMBER TWO
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST URBAN PHASE II
326-041110-5212115-288811014 ($700,000) $100,000 ($600,000)
TOTAL SOURCES:($700,000) $100,000 ($600,000)
USE OF FUNDS
ENGINEERING
326-04-1110-5212115/288811014 $700,000 ($100,000) $600,000
Periodic Inspection US Army Corps
TOTAL USES: $700,000 $0 $600,000
2 of 2 2.23.09
Attachment number 2Page 2 of 2
Augusta-Richmond County, Georgia
CHANGE NUMBER TWO
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project change is authorized to CPB# 324-041110-209824001. This project
proposes to develop a long term maintenance program and also address the US
Army Corps of Engineers observations made during their March 2010 periodic
inspection. Funding in the amount of $100,000 for Supplemental Agreement
Number Five is available in Re-Appropriation of Funds from Third Level
Improvements Project (CPB 326-041110-288811014).
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Lake Aumond Dam 340,975$
Special 1% Sales Tax, Phase IV Recapture 283,495$
Special 1% Sales Tax, Phase IV Contingency 19,895$
Re-Appropriation of Funds 3rd Level Improvements Project 100,000$
744,365$
Section 3: The following amounts are appropriated for the project:
CPB# 324-04-209824001
CAPITAL PROJECT BUDGET
AUGUSTA LEVEE CERTIFICATION/FERC DAM SAFETY PERFORMANCE
MONITORING PROGRAM
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070.
Thanks Thanks Thanks Thanks
By Basin By District
Varies $744,365 Varies 744,365$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070.
Thanks Thanks Thanks Thanks
1 of 2 2.23.09
Attachment number 3Page 1 of 2
Augusta-Richmond County, Georgia
CHANGE NUMBER TWO
CPB# 324-04-209824001
CAPITAL PROJECT BUDGET
AUGUSTA LEVEE CERTIFICATION/FERC DAM SAFETY PERFORMANCE
MONITORING PROGRAM
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST PHASE IV
324-041110-5414910-203824088 ($330,000) $0 ($330,000)
SPLOST PHASE IV
324-041110-6011110-203824088 ($10,975) $0 ($10,975)
SPLOST PHASE IV RECAPTURE
324-041110-207824999 ($303,390) $0 ($303,390)
Re-Appropriation of Funds 3rd Level
326-041110-288811014 $0 ($100,000) ($100,000)
TOTAL SOURCES:($644,365) ($100,000) ($744,365)
USE OF FUNDSUSE OF FUNDS
ENGINEERING
324-04-1110-5212115/209824001 $644,365 $100,000 $744,365
Periodic Inspection US Army Corps
TOTAL USES: $644,365 $100,000 $744,365
2 of 2 2.23.09
Attachment number 3Page 2 of 2
Commission Meeting Agenda
11/4/2010 5:00 PM
Award Contract - Judicial Center Moving Services
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve award of the contract for Moving Services for the New
Augusta Judicial Center to, Acme Moving and Storage of Augusta, GA in
the amount of $268,375.00 in response to RFP 10-168. The project is to be
funded from SPLOST allocations to the Judicial Center. (Approved by
Engineering Services Committee October 25, 2010)
Background:The planning and moving of court related operations from the existing
Municipal Building, Law Enforcement Center and other locations to the new
Judicial Center will be a complicated and labor intensive process. There is a
need to complete this task rapidly to minimize disruptions to ongoing
operations. Augusta does not have sufficient internal manpower resources to
complete this task within a short time frame. As such, RFP 10-168 was
issued to solicit proposals from qualified professional moving firms with
experience, manpower and equipment. We received responsive proposals
from two firms.
Analysis:The bid packages on RFP 10-168 were reviewed and ranked in Procurement
Conference Room on October 14, 2010. Preliminary qualification based
scoring on the RFP favored Acme Moving and Storage of Augusta. When
the pricing was opened, Acme had also submitted the lowest cost for the
services. The low bid did exceed the estimated budget. However, Heery
Program Management has reviewed the total project budget and has
determined that funding in the project is sufficient to cover this bid amount.
Financial Impact:The cost of the contract $268,375.00 funded from SPLOST monies allocated
to the Judicial Center.
Alternatives:1. Approve award of the contract for Moving Services for the New Augusta
Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount
of $268,375.00 in response to RFP 10-168. The project is to be funded from
SPLOST allocations to the Judicial Center. 2. Do not approve the award.
Recommendation:Approve award of the contract for Moving Services for the New Augusta
Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount
of $268,375.00 in response to RFP 10-168. The project is to be funded from
SPLOST allocations to the Judicial Center.
Funds are Available in
the Following
Accounts:
SPLOST – Judicial Center
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
From:Forrest White
To:Geri Sams; Rick Acree
Cc:Green, Don; Marion L. Johnson
Subject:RFP Item #10-168 - Moving Services for the New Augusta Judicial Center
Date:Thursday, October 14, 2010 12:01:11 PM
Good Morning,
I checked and there are funds available in the budget to cover the $268,375.00 submitted by the selected
vendor (Acme Moving Company) for RFP Item #10-168 – Moving Services for the New Judicial Center.
Thank you
Forrest W. White, CCM, LEED®AP
Senior Associate
706-821-2886 direct 706-910-3461 mobile
501 Greene St. Suite 307, Augusta, GA 30901
fwhite@augustaga.gov
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verification is required, please request a hard copy version.
AED:104.1
Attachment number 2Page 1 of 1
Evaluation Criteria
PTS
ACME MOVING & STORAGE
3122 MIKE PADGETT HWY
AUGUSTA GA 30906
COLEMAN AMERICAN
MOVING SERVICES INC
7280 GRAHAM ROAD
FAIRBURN GA 30213
1. Capacity to accomplish the work 20 18.8 17.8
2. Experience on similar type projects 20 18.8 17.3
3. Demonstrated understanding of the scope of work 20 18.8 16.5
4. Demonstrated understanding special challenges related
to this type of move 20 20.0 17.8
3URSRVHG6FKHGXOH10 2.5 2.5
6. Proximity to Augusta
Within Augusta Richmond County - 5 pts
Within the CSRA - 4 pts
Within Georgia - 3 pts
Within SE United States - 2 pt
(includes AL, TN, NC, FL)
All Others - 1pt
5 5.0 3.0
7. Price
Lowest fee 5 points
2nd Lowest Fee 4 points
3rd Lowest Fee 3 points
4th Lowest Fee 2 points
5th Lowest Fee 1 point
All Others 0 points
5 5.0 4.0
TOTAL 100 88.8 78.8
Cumulative Evaluation Sheet RFP Item #10-168
Moving Services for the New Judicial Center
for the City of Augusta - Public Services Department
Comments:
Attachment number 3Page 1 of 1
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Wednesday, October 6, 2010 @ 3:00 P.M. for
furnishing:
RFP Item #10-168 Moving Services for the New Augusta Judicial Center for Public Service
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on Tuesday,
September 21, 2010 @ 2:00 p.m. in the Procurement Department – Room 605. Mandatory site visit to
follow. All questions must be submitted in writing to the office of the Procurement Department by
Thursday, September 23, 2010 @ 5:00 P.M. by fax at 706-821-2811 or by mail. No RFP will be accepted by
fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid Bond is required to be submitted with the bidders’ qualification; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining
the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 26, September 2, 9, 16, 2010
Metro Courier September 1, 2010
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Rick Acree Public Service
Attachment number 4Page 1 of 1
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Attachment number 5Page 1 of 1
Evaluation Criteria
PTS
ACME MOVING & STORAGE
3122 MIKE PADGETT HWY
AUGUSTA GA 30906
COLEMAN AMERICAN
MOVING SERVICES INC
7280 GRAHAM ROAD
FAIRBURN GA 30213
1. Capacity to accomplish the work 20 18.8 17.8
2. Experience on similar type projects 20 18.8 17.3
3. Demonstrated understanding of the scope of work 20 18.8 16.5
4. Demonstrated understanding special challenges related
to this type of move 20 20.0 17.8
3URSRVHG6FKHGXOH10 2.5 2.5
6. Proximity to Augusta
Within Augusta Richmond County - 5 pts
Within the CSRA - 4 pts
Within Georgia - 3 pts
Within SE United States - 2 pt
(includes AL, TN, NC, FL)
All Others - 1pt
5 5.0 3.0
7. Price
Lowest fee 5 points
2nd Lowest Fee 4 points
3rd Lowest Fee 3 points
4th Lowest Fee 2 points
5th Lowest Fee 1 point
All Others 0 points
5 5.0 4.0
TOTAL 100 88.8 78.8
Cumulative Evaluation Sheet RFP Item #10-168
Moving Services for the New Judicial Center
for the City of Augusta - Public Services Department
Comments:
Attachment number 6Page 1 of 1
Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Attachment number 8Page 1 of 1
Attachment number 9Page 1 of 3
Attachment number 9Page 2 of 3
Attachment number 9Page 3 of 3
Commission Meeting Agenda
11/4/2010 5:00 PM
Award Depot Roof
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve award of a contract for replacement of the existing roof
on the Reynolds Street Depot to, Modern Roofing of Augusta, GA in the
amount of $159,360.00 matching the low bid submitted by Skyline
Construction under the conditions of the local preference ordinance. The
project is to be funded from SPLOST V allocations for Recreation, Historic,
Cultural and other Buildings. (Approved by Engineering Services
Committee October 25, 2010)
Background:Funds were allocated in SPLOST V for Historic and other Buildings. The
Reynolds Street Railroad Depot has been recommended by Historic
Augusta as a site for the use of preservation funds.
Analysis:Bid Item 10-150 was issued to solicit pricing to reroof the building. Two
options were included, one using shingles and one with a metal roof that
would be a more historically accurate repair. Proposals were received and
evaluated by Historic Augusta. They elected to pursue the metal roof option.
The low bid was submitted by Skyline Construction of Eatonton, GA. in the
amount of $159,360. Modern roofing submitted the second low bid for
metal roofing in the amount of $160,748, a difference of $1,388 which is
well within the criteria established under the Local Preference Ordinance.
Modern Roofing has agreed to match the low price as required under the
ordinance.
Financial Impact:The cost of the contract $159,360 funded from SPLOST V Funds allocated
for Historic, Cultural and other Buildings.
Alternatives:1. Approve award of a contract for replacement of the existing roof on the
Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of
$159,360.00 matching the low bid submitted by Skyline Construction under
the conditions of the local preference ordinance. The project is to be funded
from SPLOST V allocations for Historic, Cultural and Other Buildings. 2.
Do not approve the award.
Recommendation:Approve award of a contract for replacement of the existing roof on the
Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of
$159,360.00 matching the low bid submitted by Skyline Construction under
the conditions of the local preference ordinance. The project is to be funded
from SPLOST V allocations for Historic, Cultural and Other buildings.
Funds are Available in
Cover Memo
the Following
Accounts:GL 325-06-4310 JL 206055105
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 4
Attachment number 3Page 2 of 4
Attachment number 3Page 3 of 4
Attachment number 3Page 4 of 4
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Tuesday, August 24, 2010 for furnishing:
Bid Item #10-150 Roofing on the Depot Building for Public Service – Facilities Services
Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department. A Mandatory Pre-Bid Conference will be held on Friday,
August 6, 2010 @ 10:00 a.m. in the Procurement Department – Room 605. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be
submitted in writing by Tuesday, August 10, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference on an eligible local project, the certification statement as a local bidder and
all supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with bidders qualifications and a 100% performance bond
and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather
pursuant to its code of ordinances, this local government operates instead a Local Small Business
Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 15, 22, 29, August 5, 2010
Metro Courier July 21, 2010
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Rick Acree Public Service – Facilities Maintenance
Attachment number 4Page 1 of 1
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Attachment number 7Page 1 of 4
Attachment number 7Page 2 of 4
Attachment number 7Page 3 of 4
Attachment number 7Page 4 of 4
Commission Meeting Agenda
11/4/2010 5:00 PM
Hillside Lane
Department:Law
Caption:Motion to determine that a portion of Hillside Lane, as shown on the
attached plat and consisting of 0.15 acre (245.01 square feet), has ceased to
be used by the public to the extent that no substantial public purpose is
served by it or is otherwise in the best interest of the public, and a public
hearing shall be held regarding the issue of abandonment pursuant to
O.C.G.A. §32-7-2. (Approved by Engineering Services Committee
October 25, 2010)
Background:
The Engineering Department has been requested to abandon a portion of
Hillside Lane. This portion of Hillside Lane currently has no use because it
dead-ends behind a cul-de-sac. It does not serve any other
parcels. Therefore, the Engineering Department is recommending
abandonment and transfer of this portion of Hillside Lane to Berckman
Residential Properties, LLC.
Analysis:Upon approval by the Augusta Commission of the request to make a
determination as to the usefulness of this portion of Hillside Lane, pursuant
to O.C.G.A. §32-7-2, publication must be made and a public hearing held to
determine the impact, if any, of the proposed abandonment on neighbors and
interested parties. All neighboring parcel owners must also be contacted
individually to determine their opinion of the proposed abandonment. Once
this process is completed, this information will be presented to the Augusta
Commission for their approval or denial of the request for abandonment.
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Deny request for abandonment of portion of Hillside Lane.
Recommendation:Approve determination of usefulness of portion of Hillside Lane, publication
of request for abandonment, public hearing to determine input of
neighboring property owners and citizens, and contact of surrounding
property owners to determine their opinion of proposed abandonment, with
results of same to be brought before the Augusta Commission for final
disposition.
Funds are Available in
the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
11/4/2010 5:00 PM
Judicial Center OCO #18
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve the award of Owner Change Order #18 in the amount of
$28,880.00 for owner changes requested for courtroom millwork
modifications for the new ARC Judicial Center. Revised contract amount to
date will be $47,729,148.00 (Approved by Engineering Services
Committee October 25, 2010)
Background:Quotes were received for Owner/User requested changes including labor
and materials to incorporate requested alterations to evidence carts and large
lecterns per RCO #39. Changes involved 1) adding 2 wood louvered vents,
brass pull rings, floor casters and convert flip up surface to a pull out drawer
for a document camera on each large lectern; 2) Add a rackrail for electronic
components to each large lectern; 3) Add electrical components with plug
extensions to the small lecterns and evidence carts; 4) Provide 2 (two)
additional evidence carts. Turner Architects and Heery analyzed the
proposals submitted and modifications to arrive at the final costs presented
at this time.
Analysis:The proposed Change Order #18 and associated costs have been reviewed,
recommended and signed off by Turner Associates Architects and Potts
Construction per the contract requirements for acceptance by the Augusta,
Georgia County Commission. The changes required will enhance user group
adequacy and functional use within the new Judicial Center courtrooms.
Financial Impact:The entire cost for OCO #18 is $28,880.00 which covers all owner requested
changes on courtroom millwork. Revised contract amount to date will be
$47,729,148.00
Alternatives:1. Approve the award of Owner Change Order #18 in the amount of
$28,880.00 for owner changes requested for courtroom millwork
modifications for the new ARC Judicial Center. Revised contract amount to
date will be $47,729,148.00 2. Reject the submitted OCO #18 funding
request.
Recommendation:#1. Approve the award of Owner Change Order #18 in the amount of
$28,880.00 for owner changes requested for courtroom millwork
modifications for the new ARC Judicial Center. Revised contract amount to
date will be $47,729,148.00
Funds are Available in
the Following FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120/5212999;
Cover Memo
Accounts:JL –209251104/5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
11/4/2010 5:00 PM
Stormwater Detention Pond - Acceptance Meadows at Hillcreek Subdivision
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to approve and accept stormwater detention pond located at the
Meadow at Hillcreek Subdivision into ‘Augusta Georgia (ARC) Pond
System’ to provide community wide Stormwater Management as requested
by AED. (Approved by Engineering Services Committee October 25,
2010)
Background: Approximately 19.5 acres drainage area is contributing to a stormwater
detention pond located at Meadow at Hill Creek subdivision. This drainage
area includes a mixture of land uses such as commercial development,
residential development, and public right-of-way and road system. This
facility is serving as a community stormwater management pond; however,
Meadow at Hill Creek Home Owner Association (HOA) inherited the
ownership and upkeep of this facility. Recently HOA raised concerns to
maintain a community pond and requested Augusta Engineering Department
to do assessment of contributing drainage area and accordingly taking this
pond into Augusta Georgia Pond System. HOA also submitted a petition
(copy attached) in support of this request. Augusta Engineering Department
(AED) staff visited the area and completed its assessment on August 24,
2010. Field inspections, record review and engineer of record interview
were conducted to verify contributing drainage area and current condition of
in question pond.
Analysis:It is Augusta Georgia policy to accept infrastructure including stormwater
pond in a public subdivision at the developer request. Per AED staff
assessment, the Pond in question is not an individual pond but serving as a
community pond and functioning properly. In addition, except this pond,
rest of the stormwater system in this subdivision is public and was deeded to
Augusta Georgia at final platting of this subdivision. Given that the pond in
question is part of a public subdivision and also receiving runoff from
surrounding commercial developments and public right-of-way & road
system, it is AED recommendation to accept this Pond into Augusta Georgia
pond system and HOA transfers the deed of this facility to Augusta Georgia.
Financial Impact:No direct financial impact. The pond will be included into city owner pond
maintenance program.
Alternatives:1) Approve as requested in caption 2) Do not approve
Recommendation:Approve Alternative Number One
Cover Memo
Funds are Available in
the Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
11/4/2010 5:00 PM
TEE Center Bid Package 4
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve a component to the existing Purchase Order (P179109)
for purchase and installation of Structural Steel and Sitework for the
Augusta TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00
for a revised cost total of $7,842,682.00. (Approved by Engineering
Services Committee October 25, 2010)
Background:R.W. Allen, LLC (RWA) was selected under RFQ 10-039 as the TEE
Center project’s Construction Manager at Risk for the Augusta TEE Center
project by the Augusta Commission on January 19, 2010. A purchase order
was issued to R.W. Allen, LLC on April 20, 2010 for the amount of their
general conditions, construction fee and pre-construction fee.
Analysis:The proposed monetary modification is required due to the final issuance of
the Structural Steel specifications and documents for final pricing and
inclusion into the TEE Center scope of work.
Financial Impact:The total is $3,199,543.00, with a revised contract amount of $7,847,682.00.
Alternatives:1. Approve a component to the existing Purchase Order (P179109) for
purchase and installation of Structural Steel and Sitework for the Augusta
TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00 for a
revised cost total of $7,842,682.00. 2. Do not approve this action which will
bring progress on this project to a halt.
Recommendation:Approve a component to the existing Purchase Order (P179109) for
purchase and installation of Structural Steel and Sitework for the Augusta
TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00 for a
revised cost total of $7,842,682.00.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: TEE Center:GL –325-05-
1120; JL – 209251104 Object Code: 5413130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
1 of 2
Exhibit G-1
Authorization for Construction
Pursuant to this agreement, the Owner and the Construction Manager hereby execute this Exhibit
G-1 and further agree as follows:
1. The Construction Manager’s Guaranteed Maximum Price (“GMP”) proposal for the entire
Project has not been established. However, the Construction Manager's GMP for the Early
Award Bid Package #4 for Structural Steel, dated October 18, 2010, to fast track the
Project, attached hereto and incorporated herein, is accepted by the Owner.
2. The General Conditions Guaranteed Maximum Cost for the Project,
including this Bid Package, is
$1,082,670.00
3. Preconstruction Services $26,400.00
4. The Subcontracts Cost is:
Bid Package #1
Bid Package #2
Bid Package #3
Bid Package #4
Bid Package #5
Bid Package #6
$250,930.00
$1,796,647.00
$710,842.00
$3,199,543.00
5. The Lump Sum Fixed Management Fee for the Project, including
this Bid Package, is
$780,000.00
6. The Guaranteed Maximum Price for the Project is TBD
7. The Date of Substantial Completion shall be 24 months after
Notice-to-Proceed
Items 2, 3, and 5 above were previously agreed to and included in the agreement.
Owner: Construction Manager:
Augusta, Georgia R.W. Allen, LLC
By:
(Signature) (Seal) (Signature) (Seal)
(Name) (Name)
(Title) (Title)
(Attest) (Street Address – No PO Box)
(City Clerk) (City, State, Zip)
Date of Signature Date of Signature
Attachment number 1Page 1 of 2
2 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 4
Attachment number 2Page 2 of 4
Attachment number 2Page 3 of 4
Augusta TEE Center Bid Package:
Scope:
No
B
i
d
No
B
i
d
No
B
i
d
Steelfab FabarcEMCO
05A
Bid Day Scope Sheet Structural Steel
Subcontractors/Vendors
Item Description DeKalb Stein Macuch Ogeechee
05 1200 Structural Steel $3,215,000 $2,786,249 $3,677,330 $2,996,400
Tonnage 1,088 1,068 1,280
Per Plans & Specs
Detailing/Scheduling $21,970
Structural Steel Shoring @ Harrison $41,388
05 2100 Steel Joists Included Included Included Included
Per Plans & Specs
05 3100 Steel Deck Included Included Included Included
Per Plans & Specs
05 5000 Metal Fabrications
Per Plans & Specs
Miscellaneous Steel Not Sized $173,900 $173,900 $173,900 $173,900
05 5100 Metal Stairs Included Included Included Included
Per Plans & Specs
055213 Pipe & Tube Railings Included Included Included Included
Per Plans & Specs
Handrails @ E Courtyard Elev.
Handraills @ Central Plant (N15/A1-051)
Handrail @ W Courtyard @ Suites
Handrail @ Loading Dock Stairs
Handrail @ Loading Dock Ramp
05 5300 Metal Gratings Included Included Included Included
Per Plans & Specs
05 7300 Decorative Metal Railings Included $93,000 $115,670 $102,460
Per Plans & Specs
LBHS @ Terrace @ Suites
TOTAL $3,388,900.00 $3,116,507.00 $3,966,900.00 $3,272,760.00
Bond Rate 0.42% 1.00% 0.75% 1.25%
GRAND TOTAL $3,403,133.38 $3,147,672.07 $3,996,651.75 $3,313,669.50
No
B
i
d
No
B
i
d
No
B
i
d
Bid Day R.W. Allen, LLC 10/18/2010
Attachment number 2Page 4 of 4
Commission Meeting Agenda
11/4/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held October 19, 2010, and Special Called (legal) meeting held October 25,
2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
11/4/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo