HomeMy WebLinkAbout2010-10-19-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
10/19/2010
5:00 PM
INVOCATION:
Reverend Willie James, Pastor First Shiloh Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Commissioners Certifications
A. Congratulations! Commissioners Joe Bowles, Joe Jackson, Corey Johnson and
Bill Lockett for having completed all of the course work required for their certificate
of recognition as a Certified County Official from The University of Georgia Carl
Vinson Institute of Government in association with the Georgia Municipal
Association (GMA) and Association of County Commissioners of Georgia training
program.
Attachments
Employee of the Month
B. Mr. Steve Little, Assistant Director, Augusta Utilities Department, September
Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Mr. Mary K. Eubanks. RE: Installation of streets lights on Daisey Lane, Augusta, Ga.
Attachments
CONSENT AGENDA
(Items 1-28)
PLANNING
1. Z-10-53 - A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Tony Free, on behalf of David S. Wilson,
requesting a change of zoning from Zone A (Agriculture) to Zone B-2 (General
Business) with a Special Exception to establish an extended stay hotel per Section
22-2 (d) of the Comprehensive Zoning Ordinance for Augusta-Richmond County
Attachments
affecting property containing 2.9 acres and located on the northwest right-of-way line
of Perimeter Parkway, 312 feet, more or less, northeast of Wheeler Road. (Tax Map
030-0-255-00-0 & 031-0-052-01-0) DISTRICT 3
2. Z-10-58 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Zack Claxton, on behalf of Solid Rock Church,
requesting a change of zoning from Zone A (Agriculture), Zone B-1
(Neighborhood Business) and Zone LI (Light Industry) to Zone R-1 (One-family
Residential) affecting property containing 2.0 acres and is known as 2350 Gordon
Highway. (Tax Map 067-0-014-00-0) DISTRICT 4
Attachments
3. Z-10-59 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Darren Meadows, on behalf of HReal LLC,
requesting a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2
(General Business) affecting property containing .69 acres and is known as 3330 and
3334 Washington Road. (Tax Map 010-0-005-01-0 & 010-0-005-02-0) DISTRICT 7
Attachments
4. Z-10-60 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by APD Urban Planning, on behalf of Augusta
Richmond County Land Bank requesting a change in zoning from Zone R-
1C (One-family Residential) to Zone R-2 (Two-family Residential) affecting
property containing approximately .13 acres and is known presently as 1228 Pine
Street. (Tax map 059-2-019-00-0) DISTRICT 1
Attachments
5. ZA-R-198 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition to amend the Comprehensive Zoning Ordinance of
Augusta Richmond- County by amending Section 28-B-10 (A) Off Premise Signs -
St. Sebastian Way from Walton Way to Reynolds Street, 500 feet from the right-of-
way line.
Attachments
PUBLIC SERVICES
6. Motion to approve the authorization of 2011 Augusta CVB tourism grant
applications from Recreation and Parks. (Approved by Public Services Committee
October 11, 2010)
Attachments
7. Motion to approve New Application: A. N. 10 - 45: request by Hans C. Wethal for a
retail package Beer & Wine license to be used in connection with Walgreens #06632
located at 3204 Peach Orchard Rd. District 6. Super District 10. (Approved by
Public Services Committee October 11, 2010)
Attachments
8. Motion to approve New Application: A. N. 10 - 44: request by Jeremy Gosche for a
retail package Beer & Wine license to be used in connection with Walgreens #09789
located at 3228 Wrightsboro Rd. District 5. Super District 9. (Approved by Public
Services Committee October 11, 2010)
Attachments
9. Motion to approve New Application: A. N. 10 - 46: request by Hans C. Wethal for a
retail package Beer & Wine license to be used in connection with Walgreens #11827
located at at 2744 Washington Rd. District 7. Super District 10. (Approved by
Public Services Committee October 11, 2010)
Attachments
10. Motion to approve New Ownership Application: A.N. 10 - 47: request by John M.
Bryant for a retail package Beer & Wine license to be used in connection with
Bryant's Express located at 3011 Wheeler Rd. District 7. Super District
10. (Approved by Public Services Committee October 11, 2010)
Attachments
11. Motion to approve Augusta Public Transit’s purchase of mobile surveillance
equipment for transit buses and vans from FTA Grant GA-90-X235. (Approved by
Public Services Committee October 11, 2010)
Attachments
12. Motion to approve the award of the Leased Tire contract to Firestone (Bid Item #10-
164 – single bid) for a three year period with an option for two one year extensions.
(Approved by Public Services Committee October 11, 2010)
Attachments
13. Motion to approve the naming of the new picnic pavillion at M.M. Scott Park for Mr.
Futhey R. Babcock. (Approved by Public Services Committee October 11, 2010)
Attachments
14. Motion to approve request from the Augusta Airport Commission of RFP Item #10-
169 bid and contract award to APAC – Tennessee for the reconstruction of Runway
17-35 at the Augusta Regional Airport. (Approved by Public Services Committee
October 11, 2010)
Attachments
ADMINISTRATIVE SERVICES
15. Motion to approve contract with ADP to implement Time & Attendance Module of
the ADP systems. (Approved by Administrative Services Committee October 11,
2010)
Attachments
16. Motion to approve changing the Painter I Position at the Municipal Building to
Maintenance Worker I. (Approved by Administrative Services Committee
October 11, 2010)
Attachments
17. Motion to approve an Ordinance to amend the Augusta Richmond County Charter
and Laws of Local Application, Section 1-30; to modify the term of Mayor
Pro Tempore; to have the term of Mayor Pro Tempore coincide with the terms of
Commission Committee Chairs and Commission Committee members; to repeal
all Charter, Code Sections and Ordinances and parts of Charter, Code Sections and
Ordinances in conflict herewith; to provide an effective date and for other
purposes. (Approved by Administrative Services Committee August 30, 2010)
Attachments
FINANCE
18. Motion to approve the recommendation of the Administrator for a temporary across
the board salary reduction for all exempt and nonexempt employees (except
temporary and part-time personnel), all supplemental pay and all elected officials that
volunteer to participate in the amount of 3.5% for the five remaining pay periods in
2010. The two furlough days for most employees will be November 24th and
December 22nd and for 24-hour operations, alternative dates will be used.
(Approved by Finance Committee October 11, 2010)
Attachments
19. Motion to approve ordinances for reallocation of Hotel/Motel tax and car rental fees.
(Approved by Finance Committee October 11, 2010)
Attachments
20. Motion to deny a request from Phil-Am Development, Inc. regarding an adjustment
and refund of taxes on property located at 1026 Bertram Road. (Approved by
Finance Committee October 11, 2010)
Attachments
ENGINEERING SERVICES
21. Motion to approve that a portion of Fairhope Street, as shown on the attached plat
(shown as Parcel "B") and consisting of 1.63 acres (71,042 square feet) [legal
description attached], has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from the county road
system is otherwise in the best public interest, according to results of a public hearing
held October 8, 2010 regarding the issue of abandonment pursuant to O.C.G.A.
Sections 32-7-2 and 8-3-153. (Approved by Engineering Services
Committee October 11, 2010)
Attachments
22. Motion to approve and accept a Deed of Dedication, Easement and Maintenance
Agreement on Flowing Wells Road. (Approved by Engineering Services
Committee October 11, 2010)
Attachments
23. Motion to approve a resolution approving ARC's application for the GDOT Attachments
GATEway Grant 2010 for the beautification of the Gordon Highway/Deans Bridge
Road intersection. (Approved by Engineering Services Committee October 11,
2010)
24. Motion to approve Georgia Power Company Governmental Encroachment
Agreements 31238 and 31239. (Approved by Engineering Services Committee
October 11, 2010)
Attachments
25. Motion to authorize condemnation to acquire title of a portion of property for
permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer,
Phase 2-B Project, PIN: 128-0-032-00-0, 2923 Old Tobacco Road. (Approved by
Engineering Services Committee October 11, 2010)
Attachments
26. Motion to authorize condemnation to acquire title of a portion of property for
permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer,
Phase 2-B Project, PIN: 128-0-172-00-0, 2857 Tobacco Road. (Approved by
Engineering Services Committee October 11, 2010)
Attachments
27. Motion to approve the Program Manager's recommendation to select Total Systems
Commissioning, Inc. as the Commissioning Agent for the Augusta, Georgia Sheriff’s
Office Building for a lump sum price of $28,850.00. (Approved by Engineering
Services Committee October 11, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
28. Motion to approve the minutes of the regular meeting of the Commission held
Octopber 5, 2010, and legal meeting held October 11, 2010.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/19/2010
AUGUSTA COMMISSION
REGULAR AGENDA
10/19/2010
(Items 29-33)
PUBLIC SAFETY
Upcoming Meetings
www.augustaga.gov
29. Motion to approve solicitation to Fort Gordon to process and impound stray animals
delivered by Fort Gordon to Augusta-Richmond County Animal Control.
Attachments
ADMINISTRATOR
30. Presentation of 2011 Proposed Budget.
Attachments
OTHER BUSINESS
31. Motion to approve the rescheulding of the November 2, 2010 regular meeting to
Thursday, November 4, 2010.
Attachments
32. Discuss adding an additional 1-cent to the Local Option Sales Tax (LOST) to fund
Public Safety Departments. (Requested by Mayor Deke Copenhaver)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
33. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
10/19/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Willie James, Pastor First Shiloh Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Commissioners Certifications
Department:
Caption: Congratulations! Commissioners Joe Bowles, Joe Jackson, Corey
Johnson and Bill Lockett for having completed all of the course work
required for their certificate of recognition as a Certified County Official
from The University of Georgia Carl Vinson Institute of Government in
association with the Georgia Municipal Association (GMA) and Association
of County Commissioners of Georgia training program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Employee of the Month
Department:
Caption:Mr. Steve Little, Assistant Director, Augusta Utilities Department,
September Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Mary K. Eubanks
Department:
Caption:Mr. Mary K. Eubanks. RE: Installation of streets lights on Daisey Lane,
Augusta, Ga.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/19/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-53 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Tony Free, on behalf of
David S. Wilson, requesting a change of zoning from Zone A (Agriculture)
to Zone B-2 (General Business) with a Special Exception to establish an
extended stay hotel per Section 22-2 (d) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property containing 2.9
acres and located on the northwest right-of-way line of Perimeter Parkway,
312 feet, more or less, northeast of Wheeler Road. (Tax Map 030-0-255-00-
0 & 031-0-052-01-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-58 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Zack Claxton, on behalf of
Solid Rock Church, requesting a change of zoning from Zone A
(Agriculture), Zone B-1 (Neighborhood Business) and Zone LI (Light
Industry) to Zone R-1 (One-family Residential) affecting property
containing 2.0 acres and is known as 2350 Gordon Highway. (Tax Map
067-0-014-00-0) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-59 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Darren Meadows, on behalf
of HReal LLC, requesting a change of zoning from Zone B-1
(Neighborhood Business) to Zone B-2 (General Business) affecting
property containing .69 acres and is known as 3330 and 3334 Washington
Road. (Tax Map 010-0-005-01-0 & 010-0-005-02-0) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: ZA-R-198 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition to amend the Comprehensive
Zoning Ordinance of Augusta Richmond- County by amending Section 28-
B-10 (A) Off Premise Signs - St. Sebastian Way from Walton Way to
Reynolds Street, 500 feet from the right-of-way line.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
2011 Tourism grants
Department:Recreation and Parks
Caption:Motion to approve the authorization of 2011 Augusta CVB tourism grant
applications from Recreation and Parks. (Approved by Public Services
Committee October 11, 2010)
Background:The Recreation and Parks Dept. has been awarded tourism grants from
ACVB for the past eight(8) years. The grants applications are for Newman
Tennis Center and Diamond Lakes Regional Park, which are the twon
facilities that generate the largest economic impact in the dept.
Analysis:The grants are 100% - no match required.
Financial Impact:The grants will be used for promotion of events to come to Augusta, and
will be cost neutral - expenses will not exceed grant revenues
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
Grant
REVIEWED AND APPROVED BY:
Finance.
Recreation & Parks
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
2011 TOURISM GRANT APPLICATION
1
2011 Tourism Grant Application
Funding information
1) Have you previously received a grant from the ACVB? Yes No
PROJECT INFORMATION
Title of Program/Organization
Title of Festival/ Event
(if applicable)
Total Estimated Attendance: Program/Organization: Festival/ Event:
Estimated Overnight
Attendance:
Program/Organization: Festival/Event:
Grant Amount Requested: Program/Organization: Festival/Event:
APPLICANT INFORMATION –
In the space below Include legal name of organization, address, name of Program/Event Director or
title, telephone number, email address, fax number and Federal Identification Number.
Organization: Program/Event:
Name of Contact: Address:
Telephone Number: Email Address:
Fax Number: Federal Identification Number:
CERTIFICATION
We, the undersigned, certify that the information contained in this application and in all attachments is true and correct to the best of our
knowledge.
Chairman of Board (print name) Signature Date
Director (print name) Signature Date
Attachment number 1Page 1 of 4
2011 TOURISM GRANT APPLICATION
2
2) Will you (Do you) receive public funds from other sources? Yes No
If yes in space, please provide the funding source and amount:
Required Information
First Time Applicants provide the following as attachments
1) Verification of your non-profit status; preferably a copy of IRS documentation
2) A line-item detailed budget for the entire organization
3) A brief history of your program / organization or festival / event including date founded and mission
statement (1 page maximum)
All Applicants Must Provide:
1) A list of your Board of Directors including name, employer, position, business address, phone, fax, and
email
2) A brief proposal summary explaining the primary benefits of your program or event as it relates to this grant.
For events, detail event schedules, dates, duration, frequency and venues. (1 page maximum)
3) A marketing plan for attracting out of town visitors. Include specific media and public relations plans, target
markets, advertising plans, trade show, other out of area promotional plans and specifically, use of co-op
advertising opportunities with the ACVB. (1 page maximum)
4) A proposed budget for the project. (grant funds) (1 page maximum)
5) Methods for calculating the number of delegates, attendance statistics (surveys, ticket sales, etc.) and hotel
room nights.
Project(s)
Please list the projects specific to your organization for which you are requesting funds in the
order of their importance, with one being the highest. Example: brochure or rack card
production, web site enhancements, advertising outside of the ACVB Co-op.
Priority of
Project Project Funds
Requested
(1)
Funding Source Amount
Attachment number 1Page 2 of 4
2011 TOURISM GRANT APPLICATION
3
Subtotal
Please list ACVB Co-op Opportunities you would like to participate in and the amount.
Example: ACVB Ad Co-op or Sales Tradeshows/Events
Priority of
Project 2010 ACVB Co-op Opportunity Funds
Requested
(1)
Subtotal
(Please add subtotal from chart above) Grand Total
Attachment number 1Page 3 of 4
2011 TOURISM GRANT APPLICATION
4
Submission Information – Deadline October 15, 2010 (Postmarked not accepted)
Please review the grant guidelines, complete the entire application and include the required attachments.
Submit one electronic copy to Katrina Hollmann at khollmann@augustaga.org and one printed copy to:
Mail To:
Augusta Convention & Visitors Bureau
Tourism Grant Program
P.O. Box 1331
Augusta, Georgia 30903-1331
Delivery:
Augusta Convention & Visitors Bureau
Tourism Grant Program
1450 Greene Street, Suite 110
Augusta, Georgia 30901
If you have questions or need assistance, please contact the Augusta Convention & Visitors Bureau at
706.823.6600, fax 706.823.6609, or email ACVB@augustaga.org.
Attachment number 1Page 4 of 4
Commission Meeting Agenda
10/19/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 45: request by Hans C.
Wethal for a retail package Beer & Wine license to be used in connection
with Walgreens #06632 located at 3204 Peach Orchard Rd. District 6.
Super District 10. (Approved by Public Services Committee October 11,
2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
10/19/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 44: request by Jeremy
Gosche for a retail package Beer & Wine license to be used in connection
with Walgreens #09789 located at 3228 Wrightsboro Rd. District 5. Super
District 9. (Approved by Public Services Committee October 11, 2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
10/19/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 46: request by Hans C.
Wethal for a retail package Beer & Wine license to be used in connection
with Walgreens #11827 located at at 2744 Washington Rd. District 7.
Super District 10. (Approved by Public Services Committee October 11,
2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond county
Alochol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
10/19/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A.N. 10 - 47: request by
John M. Bryant for a retail package Beer & Wine license to be used in
connection with Bryant's Express located at 3011 Wheeler Rd. District 7.
Super District 10. (Approved by Public Services Committee October 11,
2010)
Background:This is a new ownership application. Formerly in the name of Satish Patel.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
10/19/2010 5:00 PM
Augusta Public Transit Mobile Surveillance Equipment
Department:Augusta Public Transit
Caption:Motion to approve Augusta Public Transit’s purchase of mobile
surveillance equipment for transit buses and vans from FTA Grant GA-90-
X235. (Approved by Public Services Committee October 11, 2010)
Background:APT has been purchasingmobile surveillance equipment on all new transit
buses and vans for the past 18 months.
Analysis:This purchase will complete the process by placing of mobile surveillance
equipment on all remaining transit buses and vans.
Financial Impact:The cost of the equipment will not exceed $150,000. FTA pays 80% of the
cost; GDOT pays 10%, and Augusta-Richmond County the remaining 10%.
Alternatives:None.
Recommendation:Approve the request for this purchase.
Funds are Available in
the Following
Accounts:
546091206-5222510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Leased Tire Contract Award
Department:Augusta Public Transit
Caption:Motion to approve the award of the Leased Tire contract to Firestone (Bid
Item #10-164 – single bid) for a three year period with an option for two one
year extensions. (Approved by Public Services Committee October 11,
2010)
Background:On September 10, 2010, bids were opened on Bid Item #10-164 with one
single bidder. Because of it being a single bidder, Firestone was asked to
submit a price analysis.
Analysis:APT staff has evaluated the price analysis based on other contracts with
other transit systems and in comparison with their proposed pricing. We
have concluded that the proposed pricing by Firestone is in line with other
pricing they have submitted. (See attached)
Financial Impact:The funding for this application is 80% federal, and 20% Local.
Alternatives:None. If you do not approve this grant, Augusta-Richmond County and
Augusta Public Transit will have to pay for the tires out of regular operating
funds.
Recommendation:Approve the motion.
Funds are Available in
the Following
Accounts:
54609-1207-5311918
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/19/2010 5:00 PM
Naming of pavillion - M.M. Scott Park
Department:Recreation and Parks
Caption:Motion to approve the naming of the new picnic pavillion at M.M. Scott
Park for Mr. Futhey R. Babcock. (Approved by Public Services
Committee October 11, 2010)
Background:The Belair Hill Estates Neighborhood Association is requesting to name the
outdoor pavillion currently under construction for Mr. Babcock. Their letter
of request is attached.
Analysis:The staff recommends approval of this request. For information, the park
name would remain M.M. Scott Park - only the pavillion would be named
after Mr. Babcock. Officially it would be the Futhey R. Babcock Pavillion at
M.M. Scott Park.
Financial Impact:Signage would be placed on the pavillion - @ $200. These funds are
available in the SPLOST V construction budget for M.M. Scott Park.
Alternatives:Not to approve
Recommendation:To approve
Funds are Available in
the Following
Accounts:
325061110 206065006
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/19/2010 5:00 PM
Reconstruction of Runway 17-35 Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve request from the Augusta Airport Commission of RFP
Item #10-169 bid and contract award to APAC – Tennessee for the
reconstruction of Runway 17-35 at the Augusta Regional Airport.
(Approved by Public Services Committee October 11, 2010)
Background:The Augusta Aviation Commission advertised the rehabilitation and
reconstruction of Runway 17-35 as RFP Item #10-169 through the Augusta
Richmond Procurement Department on August to be in compliance with the
advertised specification.
Analysis:Bids were received and reviewed on September 2, 2010. It was determined
that APAC – Tennessee, Inc. had submitted the lowest bid that was in
compliance with the specifications as advertised. APAC – Tennessee is the
apparent low bid.
Financial Impact:APAC – Tennessee’s cost to construct was $14,256,033.97. The Airport
Engineer’s estimate for the project was $15,533,980.88. The Federal
Aviation Administration has issued AIP Grant #33 in the amount of
$13,775,000.00 and the remainder of $481,000 in matching funds are
currently budgeted in the Augusta Regional Airport FY 2010 Capital
Budget.
Alternatives:1. Approve the Contract award to APAC – Tennessee in the amount of
$14,256,033.97. 2. Do not approve the request.
Recommendation:Augusta Airport Commission recommends the approval of award of bid for
reconstruction of Runway 17-35 at the Augusta Regional Airport to APAC –
Tennessee in the amount of $14,256,033.97.
Funds are Available in
the Following
Accounts:
551081301/5412110 as amended for the 14,000,000 AIP-33 grant
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 9
Attachment number 1Page 2 of 9
Attachment number 1Page 3 of 9
Attachment number 1Page 4 of 9
Attachment number 1Page 5 of 9
Attachment number 1Page 6 of 9
Attachment number 1Page 7 of 9
Attachment number 1Page 8 of 9
Attachment number 1Page 9 of 9
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Wednesday, August 25, 2010 for
furnishing:
Bid Item #10-169 Runway 17-35 Rehabilitation Project for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Digital Blueprint. The fees for the plans and
specifications which are non-refundable is $250.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.digblueprint.com) at no charge through Digital Blueprint (706 821-0405) beginning Thursday, August
5, 2010. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that sequestration of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Wednesday, August 18, 2010 @ 11:00 a.m. in the
Procurement Department – Room 605. There will be a mandatory site visit after the meeting. All
questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-
2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Friday, August 20, 2010 by 5:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a
DBE, MBE or WBE Program at present, but rather pursuant to its Code of Ordinances, operates
instead a Local Small Business Opportunity Program as a Federal Court has entered an Order
enjoining the Race-Based portion of the City’s DBE Program. However, DBE goals have been
established for this project in compliance with regulations of the U. S. Department of Transportation,
49 CFR Part 23, Subpart F.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 5, 10, 12, 17, 2010
Metro Courier August 11, 2010
cc: Tameka Allen Interim Deputy Administrator
Gary LeTellier Augusta Regional Airport
Tammy Strange Augusta Regional Airport
Tim Weegar Augusta Regional Airport
Attachment number 2Page 1 of 1
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Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 3
Attachment number 4Page 2 of 3
Attachment number 4Page 3 of 3
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
From: Tammy Strange
Sent: Wednesday, October 06, 2010 12:06 PM
To: Geri Sams; Phyllis Mills
Cc: Gary LeTellier; Julie Orwen
Subject: Bid Runway 17/35 rehab
Please accept this email as documentation of the selection of APAC-Tennessee for the aforementioned project. This vendor was approved by the Aviation Commission at
their September 2010, meeting as well as the FAA.
Regards,
Ms Tammy Strange, CPA
Finance Director
1501 Aviation Way
Augusta, GA 30906
(706) 798-3236
Please consider the environment before printing this email.
This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e-
mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the
content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or
opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or
error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or
omissions in the content of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version.
AED:104.1
Attachment number 6Page 1 of 1
Commission Meeting Agenda
10/19/2010 5:00 PM
ADP Time & Attendance Module
Department:Human Resources
Caption:Motion to approve contract with ADP to implement Time & Attendance
Module of the ADP systems. (Approved by Administrative Services
Committee October 11, 2010)
Background:Augusta's current time keeping method is manual and requires duplication
of processes in timekeeping due to the need to transfer date from a timecard
to a time sheet and then be entered into the payroll system.
Analysis:ADP will implement their Time & Attendance Module to help Augusta, GA
automate the time keeping process. This system will allow supervisors to
have a better method of of maaging their employees attendance and leave.
Financial Impact:The cost of implementation of the Time & Attendance Module will be
$123,000. This will be paid by the three Enterprise Fund Departments (Solid
Waste, Airport & Utilities).
Alternatives:Do not approve contract with ADP to implement Time & Attendance
Module of the ADP systems.
Recommendation:Approve contract with ADP to implement Time & Attendance Module of
the ADP systems.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 9 Page(s) 10/15/10
PDFConvert.14019.1.5 Amendment (TLM Services) City of Augusta and ADP.doc
AMENDMENT
TO
MASTER SERVICES AGREEMENT
BETWEEN
ADP, INC.
AND
AUGUSTA, GEORGIA
This Amendment (the “Amendment”), effective as of _________________ (“Amendment
Effective Date”) between ADP, Inc. (“ADP”), and Augusta, Georgia (which was referenced
previously as Augusta-Richmond County and is hereinafter referred to as “Client”) contains
changes, modifications, revisions and additions to the terms and conditions of the Master
Services Agreement dated as of January 11, 2010 as amended (the “Agreement”), between
Client and ADP.
Now, therefore, in consideration of the mutual covenants contained in the Agreement and
herein, and for other good and valuable consideration, ADP and Client hereby agree as follows:
1. Additional Service: ADP will provide the Client and Client will receive from ADP
the additional Services described in this Amendment, including, without limitation, Annex O
attached to this Amendment.
2. Annex Z: Annex Z of the Agreement is hereby amended to insert the language
shown below as a new Section 14.
SECTION 14 TIME AND LABOR MANAGEMENT SERVICES AND FEES.
Implementation.
o Implementation fees will be invoiced to the Client as incurred. Implementation fees are
shown in Exhibit 1 which is attached hereto and made a part hereof.
Training.
Fees for training will be invoiced to the Client as incurred. Client will pay all expenses
associated with the travel of its own employees for any support or training activities. Post
implementation training is available at an additional fee. Training fees are shown in Exhibit 1.
Maintenance.
o Maintenance Fees.
- Maintenance as described in Annex O is included in the fees shown in Exhibit 1.
o Maintenance Availability.
ADP Enterprise eTIME®:
Attachment number 1Page 1 of 9
Page 2 of 9 Page(s) 10/15/10
PDFConvert.14019.1.5 Amendment (TLM Services) City of Augusta and ADP.doc
ADP’s Regular Maintenance Hours are: 8:00 am to 8:00 pm, Eastern Time,
Monday through Friday, exclusive of ADP Holidays
ADP will provide a telephone hotline for application and technical support.
Application support includes standard product application troubleshooting
questions and program or system errors. Technical support includes network
troubleshooting relating to the Application Programs, performance tuning for the
Application Programs and/or advising Client as to reasonable solutions for
problems. The hotline is accessible to Client’s designated contact through a toll-
free number, and is available during ADP’s Regular Maintenance Hours. ADP
Holidays are New Year’s Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, the day after Thanksgiving Day, Christmas Day, and any
other general corporate holidays that ADP may adopt from time to time.
Additional pager support will be available to Client’s designated contact from 8:00
p.m. to 8:00 a.m., Eastern Time, seven days a week.
Application Programs.
Fees for the Application Programs are shown in Exhibit 1.
The Application Programs licensed to Client are:
- ADP Enterprise eTIME®
The Monthly Fee (excluding the monthly Hosting Services Fee, if any) will accrue and
begin billing on the earlier of sixty (60) days following installation of the Application
Programs or the occurrence of the first live punch. The Monthly Fee will be based
upon the number of non-terminated users in the database related to the Application
Programs (“Authorized Users”) and will be subject to a monthly minimum charge. If
Client increases or decreases the number of Authorized Users, Client shall promptly
inform ADP of any such increase or decrease and shall be subject to fee increases or
decreases as determined by ADP. ADP will periodically audit the number of Authorized
Users.
Hardware.
- Fees for the Hardware are shown in Exhibit 1. The Hardware will be provided to Client
on a subscription basis.
Hosting Services.
Fees for the Hosting Services are shown in Exhibit 1.
The monthly Hosting Services fee will accrue and be billed on the date the System is
accessible for use by Client or ADP for implementation (prorated for the first month if such
date is after the first day of the month).
The Maintenance Windows are:
Enterprise eTIME®:
Day of Week (Relative to
Month)
Maintenance Window Start
Time*
Maintenance Window End
Time*
Every Monday 1:00 AM, Monday 3:00 AM, Monday
Attachment number 1Page 2 of 9
Page 3 of 9 Page(s) 10/15/10
PDFConvert.14019.1.5 Amendment (TLM Services) City of Augusta and ADP.doc
Every Tuesday 1:00 AM, Tuesday 3:00 AM, Tuesday
First, Third, and Fifth
Wednesday 1:00 AM, Wednesday 3:00 AM, Wednesday
Second and Fourth
Wednesday 11:00 PM, Tuesday 5:00 AM, Wednesday
Every Thursday 1:00 AM, Thursday 3:00 AM, Thursday
Every Friday 1:00 AM, Friday 3:00 AM, Friday
Every Saturday 1:00 AM, Saturday 3:00 AM, Saturday
Every Sunday 1:00 AM, Sunday 4:00 AM, Sunday
*All times are U.S. Eastern Time, ADP Holidays excluded.
ADP Holidays are New Year’s Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day, the day after Thanksgiving Day, Christmas Day, and any other general
corporate holidays that ADP may adopt from time to time.
Installation of Updates
ADP agrees to install one version upgrade (that is, a version number change to either the
left or right of the decimal point; for example 6.2 to 7.0 or 7.0 to 7.1) on the Application
Programs during the five-year Initial Term no sooner than the thirteenth month following
live processing hereunder. If the Client requests the installation of additional Updates or
the installation of new modules or additional functionality, such installation(s) will be
performed on a time and materials basis. Client will pay for any Client-owned hardware
or communication charges resulting from any Updates
Attachment number 1Page 3 of 9
Page 4 of 9 Page(s) 10/15/10
PDFConvert.14019.1.5 Amendment (TLM Services) City of Augusta and ADP.doc
EXHIBIT 1
Description Implementation Rate Units Qty Annual
Enterprise eTIME Software $0.00 $1.15 ee/month 2,900 $40,020.00
4500 Full Time Clocks $0.00 $110.00 clock/mo 5 $6,600.00
Enterprise Accruals Module $0.00 $0.35 ee/month 2,900 $12,180.00
Enterprise Leave $0.00 $0.50 ee/month 2,900 $17,400.00
Enterprise eTIME Additional Manager
Licenses (over 10:1)
$0.00 $5.00 mgr/month 1 $60.00
Enterprise eTIME Web $0.00 $1.15 ee/month 2,900 $40,020.00
Base Hosting $0.00 $4,275 month 1 $51,300.00
Hosting Implementation $23,100.00 $0.00 1 $0.00
Implementation $100,000.00 $0.00 Hours 1 $0.00
Time & Labor Management (TLM)
Total
$123,100.00 $167,580.00
Deferred Fees: Deferred fees are not applicable.
Attachment number 1Page 4 of 9
Page 5 of 9 Page(s) 10/15/10
PDFConvert.14019.1.5 Amendment (TLM Services) City of Augusta and ADP.doc
All other terms and conditions of the Agreement shall remain in full force and effect. In
the event of any conflict between the terms and conditions of this Amendment and the terms and
conditions of the Agreement, this Amendment shall prevail. The terms defined in the Agreement
and used in this Amendment shall have the same respective meanings as set forth in the
Agreement, unless clearly otherwise defined in this Amendment.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly
executed by its authorized representatives as of the date first above written.
ADP, INC. AUGUSTA, GEORGIA
By: By:
Name: Name:
Title: Title:
Date: Date:
Client Address:
503 Greene Street
Augusta, Georgia 30911
Attachment number 1Page 5 of 9
NAS MSA Annex O; v1 Page 6 of 9 Page(s) TIME AND LABOR MANAGEMENT
ANNEX O
Time and Labor Management Services
SECTION 1 TIME AND LABOR MANAGEMENT
SERVICES.
1.1 Time and Labor Management Services.
ADP will provide the Application Programs and/or
hardware (e.g. timeclocks) (the “Hardware” and
collectively with the Application Programs, the
“Equipment”) and the installation and training, listed in
Annex Z (collectively with the Equipment, the “TLM
Services”). Certain terms in this Annex O apply only to
Hardware provided on a subscription basis, and certain
terms apply only if Client purchases Hardware. If
Hardware is initially provided on a subscription basis
and the Client subsequently purchases and pays for the
Hardware, the terms which apply to purchased
Hardware shall apply to the Hardware purchased by
Client.
1.2 Grant of License. Client's use of, and all the
rights and obligations of the parties with respect to, the
Application Programs delivered to Client in connection
with the TLM Services will be governed by the license
agreement (whether written, shrink-wrapped or on-line)
delivered to Client with such Application Programs;
provided, however, that in the event that no license
agreement is delivered to Client with such Application
Programs, ADP hereby grants to Client a personal,
non-exclusive, non-transferable right and license to use
solely for the internal business usage of the Client
Group the Application Programs delivered to Client in
connection with the TLM Services. Client will not have
any interest in such Application Programs, except for
the license granted to it under this Agreement. Without
limitation of the foregoing, Client will not copy,
recompile, disassemble, reverse engineer, or make or
distribute any other form of or any derivative work from
the Application Programs. Client's use of any pre-
packaged third-party software will be governed by the
terms and conditions of the applicable third-party
license agreement(s) delivered to Client with such pre-
packaged third-party software.
1.3 Installation. Client shall be responsible for (i)
providing and maintaining a suitable installation
environment as specified in the manufacturer’s product
literature and in accordance with ADP’s then current
environmental specifications and other written
instructions, (ii) following manufacturer’s instructions
with respect to the Hardware, and (iii) providing and
installing all power, wiring and cabling required for
installation of the Equipment. The Business Day
following the day on which (a) ADP, or its designee,
determines that the Equipment has been placed in
good working order in accordance with ADP’s standard
installation procedures, or (b) the Equipment is
delivered and the Client fails to provide the required
installation environment, is the “Warranty
Commencement Date”.
1.4 Risk of Loss. No loss, theft or damage after
delivery of the Equipment to the Client site shall relieve
Client from any obligations under this Agreement, and
Client shall be liable for any such loss, damage or
destruction (regardless of cause).
1.5 Alterations; Inspection. This Section 1.5
shall not apply to Hardware which is purchased and
fully paid for by Client. Client shall not make any
alterations or attach any device not provided by ADP to
the Equipment whatsoever, nor shall Client remove the
Equipment from the place of original installation without
ADP’s prior consent. ADP shall have the right to enter
Client’s premises upon prior written request, which shall
not be unreasonably withheld, to inspect the Equipment
during Client’s normal business hours.
1.6 Title to Hardware. This Section 1.6 shall not
apply to Hardware which is purchased and fully paid for
by Client. Title to the Hardware shall remain in ADP.
The Hardware is, and at all times shall remain, a
separate item of personal property, notwithstanding its
attachment to other equipment or real property. Client
shall furnish any waivers or consents reasonably
requested by ADP to give full effect to the intent of the
preceding sentence.
1.7 Documentation. ADP will deliver to Client
one copy of any documentation applicable to the
Application Programs, all or a part of which may be in
the form of computer media. Client will copy the
documentation only for its internal business use to
satisfy its reasonable internal needs, provided that any
such copies include all proprietary, copyright and other
similar notices.
1.8 Client Content. “Client Content” shall mean
(i) all payroll, human resource and similar information
provided by Client or its agents or employees, including
transactional information, (ii) Client’s trademarks, trade
names, service marks, logos and designs and (iii) any
other information or materials provided by Client,
regardless of form (e.g., images, graphics, text, etc.), to
be included in the Equipment, whether included therein
by ADP on behalf of Client as part of its setup services
or directly by Client or any of its employees or agents.
The following provisions shall apply with respect to
Client Content:
1.8.1 Client shall be solely responsible for
updating and maintaining the completeness and
accuracy of all Client Content.
1.8.2 Client is responsible for obtaining all
required rights and licenses to use and display all Client
Content in connection with the Equipment. Client
hereby grants to ADP a non-exclusive, non-transferable
license to use, edit, modify, adapt, translate, exhibit,
publish, reproduce, copy (including back up copies) and
display the Client Content as reasonably necessary to
provide Equipment or perform the TLM Services
covered under this Annex O.
1.8.3 Client and its employees shall not
include or provide to ADP for inclusion in the Equipment
any Client Content which is obscene, offensive,
inappropriate, threatening, malicious, which violates
any applicable law or regulation or any contract, privacy
or other third party right or which otherwise exposes
ADP to civil or criminal liability. ADP reserves the right
to exclude or immediately remove from any Equipment
any Client Content which it determines in its sole
discretion violates the previous sentence, provided that
ADP has no obligation to review or monitor the Client
Content.
Attachment number 1Page 6 of 9
NAS MSA Annex O; v1 Page 7 of 9 Page(s) TIME AND LABOR MANAGEMENT
1.9 Third Parties. Notwithstanding the
provisions of Section 9.6 of Annex A, with respect to the
Equipment, ADP’s suppliers, vendors and referral
partners may enforce the same disclaimers and
limitations against Client as ADP may under Sections 4
and 7 of Annex A.
SECTION 2 LIMITED WARRANTY.
ADP warrants to Client that the Hardware shall be free
from defects in material and workmanship on the
Warranty Commencement Date and for ninety days
thereafter. ADP warrants that the Application Programs
will perform in accordance with the applicable
documentation for the comparable (as to version and
type) Application Programs. These warranties shall not
apply in the following circumstances: (i) accident,
neglect or misuse; (ii) alterations other than in
accordance with ADP’s standard installation procedures
and (iii) failure to provide and maintain a suitable
installation environment including but not limited to,
failure to provide adequate electrical power, air
conditioning or humidity control.
SECTION 3 EQUIPMENT MAINTENANCE.
3.1 General. If the Hardware is provided on a
subscription basis, and not purchased by Client,
maintenance services (“Maintenance”) for the
Hardware will be furnished by ADP, or its designee,
pursuant, and subject to the following terms and
conditions for the fees specified in Annex Z. If Client
purchases the Hardware, Maintenance is optional and
may be obtained at an additional cost and a separate
annual Maintenance fee applies. A Client under the
purchase option may terminate its receipt of
Maintenance by providing written notice to ADP no less
than thirty (30) days prior to the end of the then current
annual Maintenance period. ADP is not required to
rebate to Client any maintenance fees relating to a
current or prior coverage period. (NOTE: If a Client
selects the purchase option but elects not to receive or
terminates Maintenance hereunder, any Maintenance
provided by ADP at Client's request will be subject to
ADP's then current charges for Maintenance which will
likely be significantly greater than the annual fee under
the Maintenance plan.) Maintenance is not available
on Equipment located outside the United States,
Canada or Puerto Rico. Maintenance shall apply to
the Hardware only and shall not apply to the
maintenance of inking rollers, ribbons, light bulbs, fuses
or other accessories, attachments, machines or other
devices not provided by ADP. Maintenance shall
commence (i) as to the Application Programs,
immediately; (ii) as to Hardware, upon expiration of the
warranty in Section 2. ADP shall provide help desk
support, which includes technical assistance which may
be by telephone, fax service, remote modem support (if
accepted by Client) and/or courier. Client shall bear all
delivery/shipping costs and all risk of loss during
shipment/delivery of Hardware relating to Maintenance.
Client shall pay all travel expenses incurred by ADP or
its designee for any Maintenance performed at the
Client’s site.
3.2 Maintenance Hours. Maintenance shall be
provided, during ADP’s regular maintenance hours for
the applicable Equipment (the “Regular Maintenance
Hours”), which are specified in Annex Z. ADP shall
respond in a prompt, commercially reasonable manner
during Regular Maintenance Hours for the applicable
Equipment, but reserves the right to grant priority
among clients.
3.3 Hardware Maintenance. ADP shall make, or
cause a designee to make, all necessary adjustments
and repairs to keep the Hardware in good operating
condition. All remedial Maintenance shall be provided
during Regular Maintenance Hours for the applicable
Hardware after notification that the Hardware is
inoperative and a determination has been made by
ADP, or its designee, that the problem is a result of
defective materials or workmanship. Any parts found to
be defective (except those specifically excluded
hereunder) shall be replaced or repaired, at ADP’s or its
designee’s option without additional charge for parts or
labor, provided that the Hardware has been properly
installed and maintained by ADP or its designee, and
provided further that the Hardware has been used in
accordance with the ADP manual and manufacturer’s
instructions and has not been subject to abuse or
tampering. Such repairs and replacements may be
made only by ADP or its designee, and will be made
only after ADP or its designee is notified of a problem,
receives delivery from Client of the Hardware (which
delivery shall not violate the provisions of Section 1.5
above) at issue and determines that it results from
defective materials or workmanship. Notwithstanding
the foregoing, ADP may deliver a temporary
replacement item for Client's use while such
determination is being made with respect to the
Hardware in question.
3.4 Application Programs Maintenance. ADP
shall make, or cause a designee to make, corrections of
errors or deficiencies in the Application Programs so
that the Application Programs conform in all material
respects to the functional specifications for the
Application Programs published from time to time by
ADP. ADP will make improvements, enhancements,
modifications and/or updates (collectively, “Updates”)
to the Application Programs available to Client (i.e. in
addition to the license and Maintenance fees) if and as
they are made available generally by ADP at ADP’s
standard rates on a time and materials basis. If Client
fails to install, or does not engage ADP on a time and
materials basis to install any version Update within
three years after the availability of the same from ADP;
ADP shall have no further obligation to provide Client
with Updates to the Application Programs nor to provide
ongoing Maintenance for the Application Programs.
Updates which are service packs shall be made
available (or for clients receiving Hosting Services
installed) by ADP, at no additional charge.
3.5 Maintenance Exclusions. Maintenance
does not include (i) providing supplies or equipment; (ii)
refinishing of the Hardware; (iii) maintenance of
accessories, attachments, machines or other devices
not covered by ADP; (iv) making configuration
specification changes (not applicable to the Application
Program TimeSaver® 3.X); (v) performing service
connected with the relocation, installation or
reinstallation of Hardware; (vi) adding or removing
accessories, attachments and other devices; (vii)
operation of the Application Programs in the normal
course of business; (viii) consulting, programming,
installation or training services that are not associated
Attachment number 1Page 7 of 9
NAS MSA Annex O; v1 Page 8 of 9 Page(s) TIME AND LABOR MANAGEMENT
with Application Program errors or deficiencies; (ix)
programming or analytical assistance relating to
enhancement of existing programs or the creation of
new programs; (x) programming or analytical
assistance relating to restoring programs and/or
computer accessible data files rendered inoperative
due to any cause outside of ADP’s reasonable control;
and (xi) supporting any Application Programs not listed
in Annex Z. Any maintenance resulting from other than
the normal operation of the Equipment, including
Client’s faulty installation or misuse of the Equipment or
Client’s failure to provide the necessary facilities or
specified operating supplies or to meet ADP’s or
manufacturer’s site specifications shall be invoiced to
Client as an additional charge plus any travel expenses
incurred.
3.6 Client Responsibilities. Client’s
responsibilities under this Agreement include: (i)
providing a suitable environment for the Equipment, as
specified in the manufacturer’s product literature and as
specified by ADP; (ii) contacting ADP’s help desk by
phone to initiate all Maintenance; (iii) explaining the
problem or condition requiring Maintenance to ADP’s
help desk personnel and providing copies of data on
printed materials and/or other media that may assist
ADP in providing Maintenance; (iv) providing necessary
connectivity to access the Hardware, when requested
by ADP; (v) providing full, free, safe and complete
access to the Equipment during Regular Maintenance
Hours for the applicable Equipment so that ADP or its
designee may provide Maintenance; (vi) backing up,
removing, protecting and restoring, as applicable,
programs, data and removable storage media
contained in failing Hardware presented for
Maintenance; (vii) removing all features, parts, options,
alterations and attachments which are not subject to
this Agreement before presenting failing Hardware for
service; (viii) removing and controlling any files from
Hardware before ADP begins service and replacing or
reloading files in Hardware following service and (ix)
informing ADP of changes in related hardware and
software and their configuration.
3.7 Conditions of Maintenance. This
Agreement is contingent upon proper use of the
Equipment and does not cover Equipment which has
been modified without ADP’s approval, or which has
been subjected to unusual physical or electrical stress,
or in which the original identification marks have been
removed or altered, or which has been removed from
the place of original installation without ADP’s prior
consent. Additionally, any repairs, replacements or
Maintenance required as the result of any of the
following are not included in Maintenance and Client
shall be charged at ADP’s then current rates, plus any
travel expenses incurred: damage, defects or
malfunctions resulting from misuse, accident, neglect,
tampering or causes other than normal and intended
use (including modifications or replacements of any
ADP components or any boards supplied with the
Hardware); failure of the Client to provide and maintain
a suitable installation environment; or malfunctions
resulting from use of software, hardware, badges,
supplies or other products with the Equipment which
are not approved by ADP or the attachment or addition
of any device to the Hardware without ADP’s prior
consent. ADP shall not be responsible to Client for loss
of use of the Equipment or for any other liabilities
arising from alterations, additions, adjustments or
repairs which have been made to the Equipment by
other than authorized representatives of ADP. If, in the
opinion of ADP, any such alterations, additions,
adjustments or repairs adversely affect ADP’s ability to
render Maintenance to the Equipment, ADP reserves
the right to immediately terminate this Annex. Any
Maintenance performed by ADP outside the scope of
this Annex when the cause is determined to be
unrelated to Equipment shall be provided at ADP’s then
prevailing time and material rates and terms plus any
travel expenses incurred.
SECTION 4 FURTHER LIMITATION OF LIABILITY.
The provisions of this Section 4 supplement the
provisions of Section 7 of Annex A hereto. ADP’s sole
obligation in case of any breach of its warranty set forth
in Section 2 shall be to repair or replace, at ADP’s
option, any defective items.
SECTION 5 HOSTING SERVICES.
Section 5 applies only if Hosting Services (as
hereinafter defined) are specified in Annex Z.
5.1 Access to System. The System means the
Application Programs as run on the Hosted
Environment. The Hosted Environment means the
hardware, system software, hosting support software,
network connectivity, and facility used by ADP to
support Client’s use of the Application Programs. Client,
and its authorized employees, may access the System
as provided herein in order to input information relating
to its employees’ time and attendance and related
information. Client acknowledges that ADP does not
review the accuracy or completeness of any
submissions to the System made by Client or Client’s
employees. Client agrees that it is Client’s sole
responsibility to submit information relating to the use of
the Application Programs and any associated ADP
services and to verify the accuracy and completeness
of any information submitted by Client or its employees.
Client acknowledges that by submitting
communications through the System, no confidential,
fiduciary, and contractually implied or other relationship
is created between ADP and Client other than pursuant
to this Agreement. In order to access and use the
System, Client and its authorized users will be required
to provide a current username and password. Client
will instruct its authorized Users that in the event that
they have reason to believe that an unauthorized third
party has access to Client’s account, they should
immediately notify ADP.
5.2 System Availability, Maintenance, and
Downtime.
5.2.1 System Availability and Scheduled
Maintenance. The System generally will be available
twenty-four (24) hours a day, seven (7) days a week;
however, ADP performs maintenance during the hours
specified in Annex Z (the “Maintenance Windows”).
ADP makes no guarantee of System availability or
performance during the Maintenance Windows, and
System availability or performance may be negatively
impacted during the Maintenance Windows. ADP
makes no guarantee that maintenance tasks will be
completed during the Maintenance Windows however if
ADP determines that maintenance tasks extending
beyond the Maintenance Windows will impact Client's
Attachment number 1Page 8 of 9
NAS MSA Annex O; v1 Page 9 of 9 Page(s) TIME AND LABOR MANAGEMENT
use of the System, ADP will give Client as much
advance notice as possible..
5.2.2 Additional Maintenance. In certain
situations, ADP may perform additional maintenance at
times other than the Maintenance Windows. When
ADP determines that additional maintenance will have a
direct impact on the Client’s use of the System, ADP
will give Client as much advance notice as possible.
5.2.3 Unscheduled Downtime. The System
may experience unscheduled downtime. During the
hours of 8:00 AM to 8:00 PM Eastern time, Monday
through Friday, excluding ADP Holidays (as defined in
Annex Z) (“Prime Time”), ADP will notify the Client of
unscheduled downtime as soon as practicable, and in
any event, within sixty minutes of ADP’s identification of
such unscheduled downtime (the “Event”). At times
other than Prime Time that are outside the Maintenance
Windows, ADP will use reasonable efforts to notify the
Client of unscheduled downtime as soon as practicable
following the Event. If the System experiences
unscheduled downtime, ADP will work diligently to
correct the problem until it is resolved and the System
is made available.
5.3 Hosting Services. The hosting services
provided by ADP (“Hosting Services”) include:
5.3.1 Providing the Hosted Environment for the
System and the operation and required maintenance of
such Hosted Environment. Client acknowledges that
the Hosted Environment may be used to provide similar
services to other clients and that Client acquires no
rights therein.
5.3.2 Deploying the Application Programs
licensed by the Client at a Uniform Resource Locator to
be selected, registered and owned by ADP.
5.3.3 In the event that ADP discovers and/or
Client reports to ADP through its support line that the
Hosted Environment is experiencing an outage or that
the Application Programs are experiencing operational
issues, working diligently to resolve such outage or
issue as soon as possible, giving priority to outages and
significant operational issues.
5.3.4 Making the System available except for the
hours specified as the Maintenance Windows in Annex
Z, except for scheduled maintenance and any loss or
interruption of the System due to causes beyond the
control of ADP or which are not reasonably foreseeable
by ADP, including, but not limited to, interruption or
failure of telecommunication or digital transmission
links, or unauthorized intrusions.
5.3.5 Establishing and maintaining a secure
environment for the System, which shall include
physical security, logical security (including firewalls,
encryption and password access control), and intrusion
detection.
5.4 ADP Access to System. ADP will make
corrections, modifications, and improvements from time
to time as deemed appropriate by ADP in connection
with the provision of Hosting Services to Client. Client
grants to ADP permission to allow ADP’s employees
and subcontractors properly authorized by ADP to
access and make such corrections, modifications, and
improvements to the System (which hosts Client’s
data). Depending upon the situation, Client may or may
not be informed of ADP’s making such corrections,
modifications, and improvements.
SECTION 6 ADDITIONAL TERMINATION
PROVISIONS.
The provisions of this Section 6 supplement the
provisions of Section 8 of Annex A hereto.
6.1 Termination by ADP. In addition to the
termination provisions of Section 8.4 of Annex A, ADP
may terminate this Annex O if Client fails to install,
removes or disconnects the Equipment from Client’s
existing computer system.
6.2 Default. Upon the occurrence of any event
set forth in Section 8.4 of Annex A, which is not cured
as set forth therein, or Section 6.1 hereof, ADP may, at
its option, whether or not this Annex is terminated, (i)
take possession of the Equipment (other than Hardware
that has been purchased and fully paid for by Client),
wherever situated, and for such purpose enter upon
any premises upon providing reasonable notice to
Client, (ii) sell, dispose of, hold, use or lease the
Equipment, as ADP in its sole discretion may decide,
and Client agrees to reimburse ADP for any and all
expenses ADP may incur, including interest, costs and
reasonable attorneys’ fees, in taking any of the
foregoing actions.
6.3 Effect of Termination. This Section 6.3 shall
not apply to Hardware which is purchased and fully paid
for by Client. In addition to the provisions of Section 8.6
of Annex A, immediately upon termination or
cancellation of this Annex, for any reason whatsoever,
Client shall, at its expense, return any Hardware which
is provided on a subscription basis to ADP in
accordance with ADP’s instructions in as good
condition as received by Client, normal wear and tear
excepted. If such Hardware is not returned, Client
agrees to purchase such Hardware at its fair market
value at the time of termination.
Attachment number 1Page 9 of 9
Commission Meeting Agenda
10/19/2010 5:00 PM
Convert Painter I to Maintenance Worker I at MB
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve changing the Painter I Position at the Municipal
Building to Maintenance Worker I. (Approved by Administrative Services
Committee October 11, 2010)
Background:The Painter I at the Municipal Building retired at the beginning of 2010.
Before we fill this position, we are requesting this change to align our
staffing with the work requirement.
Analysis:Maintenance work at the Municipal Building requires that personnel be
skilled in a number of aspects of building maintenance. The individual
formerly in the Painter I position actually spent the majority of his time
doing tasks other than painting. This action brings our staff capabilities in
line with the work requirements. Both positions are the same pay grade
(Grade 38)so no additional funding is required.
Financial Impact:There will be no cost as this is a title change to an existing, funded position.
Alternatives:1. Approve changing the Painter I Position at the Municipal Building to
Maintenance Worker I. 2. Do not approve the change.
Recommendation:#1. Approve changing the Painter I Position at the Municipal Building to
Maintenance Worker I.
Funds are Available in
the Following
Accounts:
No additional funding is required.
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Ordinance to amend Section 1-30 of the Charter to modify the term of Mayor Pro Tempore
Department:Law Department
Caption:Motion to approve an Ordinance to amend the Augusta Richmond County
Charter and Laws of Local Application, Section 1-30; to modify the term of
Mayor Pro Tempore; to have the term of Mayor Pro Tempore coincide with
the terms of Commission Committee Chairs and Commission Committee
members; to repeal all Charter, Code Sections and Ordinances and parts of
Charter, Code Sections and Ordinances in conflict herewith; to provide an
effective date and for other purposes. (Approved by Administrative
Services Committee August 30, 2010)
Background:The Mayor Pro Tempore position is currently selected by members of the
Commission annually. However, the terms of terms of the Chair and
Members of the Administrative Services, Engineering Services, Finance,
Public Safety and Public Services Committees are set biannually for two (2)
year terms.
Analysis:This amendment provides for the modification of the terms of the position of
Mayor Pro Tempore to extend the term to a period of two (2) years to
coincide with the Committee Member terms.
Financial Impact:None.
Alternatives:The terms of the Committee Members could be reduced from two (2) years
to one (1) year.
Recommendation:Approve.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY
CHARTER AND LAWS OF LOCAL APPLICATION, SECTION 1-30; TO
MODIFY THE TERM OF MAYOR PRO TEMPORE; TO HAVE THE
TERM OF MAYOR PRO TEMPORE COINCIDE WITH THE TERMS OF
COMMISSION COMMITTEE CHAIRS AND COMMISSION
COMMITTEE MEMBERS; TO REPEAL ALL CHARTER, CODE
SECTIONS AND ORDINANCES AND PARTS OF CHARTER, CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County seeks to modify the term of service for
the position of Mayor Pro Tempore from a period of one (1) year to a period of
two (2) years, to begin on January 1, 2011, and to have the term of the position of
Mayor Pro Tempore coincide with the terms of the Chair and Members of the
Administrative Services, Engineering Services, Finance, Public Safety and Public
Services Committees.
WHEREAS, based on the foregoing, the Augusta-Richmond County Commission,
recommends amending the Charter to provide for the modification of the terms of
the position of Mayor Pro Tempore to extend the term to a period of two (2) years
and to have the term of the Mayor Pro Tempore coincide with the Chair and
Members of the Administrative Services, Engineering Services, Finance, Public
Safety and Public Services Committees.
THE AUGUSTA-RICHMOND COUNTY COMMISSION, ordains as follows:
CHARTER AND LAWS OF LOCAL APPLICATION. Augusta-Richmond-
County Charter and Laws of Local Application, Chapter 1, Article 5, Sections 1-
30(c) and 1-30(d), as set forth in the Augusta-Richmond County Charter, re-
adopted July 10, 2007, is hereby amended by striking Sections 1-30(c) and 1-30(d)
its entirety DVVHWIRUWKLQ³([KLELW$´KHUHWRand inserting in lieu thereof new
Sections 1-30(c) and 1-30(d), FDOOHG ³Powers of mayor; mayor pro-tem;
FRPPLWWHHV´ DVVHWIRUWKLQ³([KLELWB´KHUHWR
SECTION 2. This ordinance shall become effective upon its adoption in
accordance with applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Attachment number 1Page 1 of 5
Adopted this ______ day of _________________, 2010.
______________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 5
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that
the foregoing Ordinance was duly adopted by the Augusta-Richmond County
Commission on ______________________, 2010 and that such Ordinance has not
been modified or rescinded as of the date hereof and the undersigned further
certifies that attached hereto is a true copy of the Ordinance which was approved
and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1Page 3 of 5
EXHIBIT A
STRIKE:
Sec. 1-30(c). Powers of mayor; mayor pro-tem; committees.
The members of the Commission shall elect a Mayor Pro Tempore at their first
regular meeting in January, 1996, and as such meeting in each year thereafter. The
Mayor Pro Tempore shall preside at Commission meetings in the absence of the
Mayor and perform such other duties as may be entrusted to the office of the
Mayor Pro Tempore by action of the Commission. The Mayor Pro Tempore shall
continue to be a full voting member of the Commission when serving in the
capacity of Mayor Pro Tempore. No person who has served two consecutive full
one-year terms of office as Mayor Pro Tempore shall again be eligible to hold
office as Mayor Pro Tempore until after the expiration of one year from the
FRQFOXVLRQRIWKDWRIWKDWSHUVRQ¶VODVW term of office as Mayor Pro Tempore.
And:
Sec. 1-30(d).
At its first regular meeting in January of each even-numbered year, the
Commission shall organize itself. The Mayor and the Mayor Pro Tempore shall
recommend to the Commission the appointment of such committees as they deem
appropriate and the proposed membership thereof. If the Mayor and the Mayor
Pro Tempore disagree on proposed appointments, the Commission shall determine
such appointments. All committees and the membership thereof shall be created,
abolished, and appointed as directed by the Commission. The Mayor shall not
have the right to vote on the appointment of any member to a committee. The
Mayor shall not be a voting member of any committee established by the
Commission and appointed by the Mayor Pro Tempore.
Attachment number 1Page 4 of 5
EXHIBIT B
REPLACE WITH:
Sec. 1-30. Powers of mayor; mayor pro-tem; committees.
(c) The members of the Commission shall elect a Mayor Pro Tempore at their
first regular meeting in January, 2011, and at such meeting every two (2)
years thereafter. The Mayor Pro Tempore shall preside at Commission
meetings in the absence of the Mayor and perform such other duties as may
be entrusted to the office of the Mayor Pro Tempore by action of the
Commission. The Mayor Pro Tempore shall continue to be a full voting
member of the Commission when serving in the capacity of Mayor Pro
Tempore. No person who has served a full two-year term of office as Mayor
Pro Tempore shall again be eligible to hold office as Mayor Pro Tempore
until after the expiration WZR \HDUVIURPWKHFRQFOXVLRQRIWKDWSHUVRQ¶V
last term of office as Mayor Pro Tempore.
(d) At is first regular meeting in January of each odd-numbered year, the
Commission shall organize itself. The Mayor and the Mayor Pro Tempore
shall recommend to the Commission the appointment of such committees as
they deem appropriate and the proposed membership thereof. If the Mayor
and the Mayor Pro Tempore disagree on proposed appointments, the
Commission shall determine such appointments. All committees and the
membership thereof shall be created, abolished, and appointed as directed by
the Commission. The Mayor shall not have the right to vote on the
appointment of any member to a committee. The Mayor shall not be a
voting member of any committee established by the Commission and
appointed by the Mayor Pro Tempore.
Attachment number 1Page 5 of 5
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Commission Meeting Agenda
10/19/2010 5:00 PM
Motion to approve solicitation to Fort Gordon
Department:Law
Caption:Motion to approve solicitation to Fort Gordon to process and impound stray
animals delivered by Fort Gordon to Augusta-Richmond County Animal
Control.
Background:Fort Gordon has asked Augusta-Richmond County to handle the processing
and disposal of all stray animals found on Fort Gordon in accordance with
the Animal Control Ordinance of Augusta-Richmond County.
Analysis:N/A
Financial Impact:N/A
Alternatives:Deny the Motion
Recommendation:Approve the motion
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/19/2010 5:00 PM
Discussion regarding Furloughs for Employees
Department:Clerk of Commission
Caption:Motion to approve the recommendation of the Administrator for a
temporary across the board salary reduction for all exempt and nonexempt
employees (except temporary and part-time personnel), all supplemental pay
and all elected officials that volunteer to participate in the amount of 3.5%
for the five remaining pay periods in 2010. The two furlough days for most
employees will be November 24th and December 22nd and for 24-hour
operations, alternative dates will be used. (Approved by Finance
Committee October 11, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
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Commission Meeting Agenda
10/19/2010 5:00 PM
Hotel/Motel Tax and car rental fees
Department:
Caption:Motion to approve ordinances for reallocation of Hotel/Motel tax and car
rental fees. (Approved by Finance Committee October 11, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/19/2010 5:00 PM
Phil-Am Development Inc.
Department:Clerk of Commission
Caption:Motion to deny a request from Phil-Am Development, Inc. regarding an
adjustment and refund of taxes on property located at 1026 Bertram Road.
(Approved by Finance Committee October 11, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/19/2010 5:00 PM
Abandonment of a Portion of Fairhope Street
Department:Clerk of Commission
Caption:Motion to approve that a portion of Fairhope Street, as shown on the
attached plat (shown as Parcel "B") and consisting of 1.63 acres (71,042
square feet) [legal description attached], has ceased to be used by the public
to the extent that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best public interest,
according to results of a public hearing held October 8, 2010 regarding the
issue of abandonment pursuant to O.C.G.A. Sections 32-7-2 and 8-3-153.
(Approved by Engineering Services Committee October 11, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/19/2010 5:00 PM
Flowing Wells Road Deed & Maintenance Agreement
Department:Augusta Utilities Department
Caption:Motion to approve and accept a Deed of Dedication, Easement and
Maintenance Agreement on Flowing Wells Road. (Approved by
Engineering Services Committee October 11, 2010)
Background:Baily Development and Augusta entered into a Cost Share Agreement to
construct a sanitary sewer on Flowing Wells Road. The construction has
been completed and this document is to turn over, to Augusta, the pipeline
plus an easement over the portion of the sanitary sewer that is outside the
right-of-way.
Analysis:This sanitary sewer will serve the Flowing Wells Road Area. The portion of
the pipeline outside the right-of-way will be needed to service the properties
behind the proposed Flowing Wells Business Park.
Financial Impact:None
Alternatives:Deny the motion to approve and accept a Deed of Dedication, Easement and
Maintenance Agreement on Flowing Wells Road.
Recommendation:Motion to approve and accept a Deed of Dedication, Easement and
Maintenance Agreement on Flowing Wells Road.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/19/2010 5:00 PM
GDOT GATEway Grant 2010
Department:Clerk of Commission
Caption:Motion to approve a resolution approving ARC's application for the GDOT
GATEway Grant 2010 for the beautification of the Gordon Highway/Deans
Bridge Road intersection. (Approved by Engineering Services
Committee October 11, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/19/2010 5:00 PM
Georgia Power Governmental Encroachment Agreements 31238 and 31239
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company Governmental Encroachment
Agreements 31238 and 31239. (Approved by Engineering Services
Committee October 11, 2010)
Background:The Augusta Utilities Department is constructing a sanitary sewer pipeline,
on the Horsepen Sanitary Sewer, Phase 2-B project, in the vicinity of Old
Tobacco Road. The course of the pipeline will cross Georgia Power Right
of Way in several locations.
Analysis:The normal course of business is to enter into a Governmental
Encroachment Agreement with Georgia Power Company. This agreement
establishes an understanding of the type and scope of work that will done on
the right of way and any stipulations that Georgia Power may have as to
how that work is performed, for the protection of their assets.
Financial Impact:None
Alternatives:Deny the motion to approve Georgia Power Company Governmental
Encroachment Agreements 31238 and 31239.
Recommendation:Approve the motion to approve Georgia Power Company Governmental
Encroachment Agreements 31238 and 31239.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/19/2010 5:00 PM
Motion to authorize condemnation
Department:Law Department
Caption:Motion to authorize condemnation to acquire title of a portion of property
for permanent easement and temporary easement for the 50202 Horsepen
Sanitary Sewer, Phase 2-B Project, PIN: 128-0-032-00-0, 2923 Old Tobacco
Road. (Approved by Engineering Services Committee October 11, 2010)
Background:The City has been unable to reach an agreement with Phillip L. Holiday and
Aleks B. Holiday, and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project delays, it is
necessary to condemn a portion of subject property. The required property
consists of 395 square feet of permanent easement and 856 square feet of
temporary easement. The appraised value is $284.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: General
Ledger 2841043420-5411120 Job Ledger No. 80250203-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
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Commission Meeting Agenda
10/19/2010 5:00 PM
Property Condemnation –Permanent Easement and Temporary Easement –
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of property
for permanent easement and temporary easement for the 50202 Horsepen
Sanitary Sewer, Phase 2-B Project, PIN: 128-0-172-00-0, 2857 Tobacco
Road. (Approved by Engineering Services Committee October 11, 2010)
Background:The City has been unable to reach an agreement with Mr. Ben Z. Abdeltif,
and therefore seeks to acquire title through condemnation. In order to
proceed and avoid further project delays, it is necessary to condemn a
portion of subject property. The required property consists of 204 square
feet of temporary easement. The appraised value is $51.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
Commission Meeting October 19, 2010.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
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Commission Meeting Agenda
10/19/2010 5:00 PM
RSCO Commissioning
Department:Public Services Department - Facilities Mamangement Division
Caption:Motion to approve the Program Manager's recommendation to select Total Systems
Commissioning, Inc. as the Commissioning Agent for the Augusta, Georgia Sheriff’s
Office Building for a lump sum price of $28,850.00. (Approved by Engineering
Services Committee October 11, 2010)
Background:During the Procurement of the Design Services and Construction Manager at Risk, a
Request for Bids was sent out for Commissioning Services for the Augusta, Georgia
Sheriff’s Office Building.
Analysis:Six (6) Bids were received on September 21, 2010 for the Commissioning Services.
After careful review and analysis of the received bids it was determined that Total
Systems Commissioning, Inc. had the lowest responsible and responsive bid at
$28,850.00.
Financial Impact:The $28,850.00 bid from Total Systems Commissioning, Inc. is within the budgeted
amount for this scope of work.
Alternatives:1. Approve the recommendation from the Program Manager to award the contract for
Commissioning Services for the Sheriff’s Office Building to Total Systems
Commissioning, Inc. for an amount of $28,850.00 2. Reject all bids received for
Commissioning Services for the Sheriff’s Office Building and rebid the
Commissioning Services.
Recommendation:#1. Approve the recommendation from the Program Manager to award the contract
for Commissioning Services for the Sheriff’s Office Building to Total Systems
Commissioning, Inc. for an amount of $28,250.00.
Funds are Available in the
Following Accounts:GL 328-03-1130 JL 210-351-003
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
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Attachment number 1Page 5 of 5
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Tuesday, September 21, 2010 for furnishing:
Bid Item #10-122 Commissioning Services for Sheriff’s Office
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Tuesday,
September 7, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference on an eligible local project, the certification statement as a local bidder and
all supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a
DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order
enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small
Business Opportunity Program. However, for various projects utilizing the expenditure of State or
Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State
Agencies in accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 12, 19, 26, September 2, 2010
Metro Courier August 18, 2010
cc: Tameka Allen Interim Deputy Administrator
Mary Ann Gibbs Sheriff’s Office
Gary Powell Sheriff’s Office
Don Green Heery International
Forest White Heery International
Attachment number 2Page 1 of 1
VENDORS ATTACHMENT B BIDDERS FORM ADDENDUM TOTAL LUMP SUM
TOTAL SYSTEMS COMMISSIONING
2020 HOWELL MILL RD STE C BOX 309
ATLANTA GA 30318
YES YES YES $28,850.00
ENERGY ACE
160 CLAIREMONT AVENUE STE 600
DECATUR GA 30030
YES YES YES $29,000.00
APOLLO BBC
5116 BISSONETT
BELLAIR TX 77401
YES YES YES $34,500.00
WORKING BUILDING
4501 CIRCLE 75 PKWY STE B 2200
ATLANTA GA 30339
YES YES YES $49,000.00
BAY TO BAY BALANCING, INC.
14819 N 12TH STREET
LUTZ, FL 33549-3508
YES YES YES $84,900.00
EMC ENGINEERS, INC.
4550 N POINT PKWY, STE 300
ALPHARETTA, GA 30022
COMMISSIONING & GREEN BLDG SOLUTION
3075 BRECKINRIDGE BLVD STE 480
DULUTH GA 30096
CRANSTON ENGINEERING GROUP
452 ELLIS STREET
AUGUSTA GA 30901
HANSON
720 N MAITLAND AVE STE C
MAITLAND FL 32751
HARRINGTON GROUP
3055 BRECKINRIDGE BLVD.
DULUTH, GA 30096
IPS
2500 GATEWAY CENTRE BLVD STE 500
MORRISVILLE NC 27560
JOHN SEARCY & ASSOCIATES INC
2700 UNIVERSITY BLVD W STE B-4
JACKSONVILLE FL 32217
KLG JONES, LLC
209 BURGESS STREET
GREER, SC 29651
NEWCOMB & BOYD
303 PEACHTREE CTR AVE NE STE 525
ATLANTA GA 30303
PB AMERICA
1510 HANGER ROAD STE A
AUGUSTA GA 30906
SH GROUP, INC.
900 CIRCLE 75 PARKWAY
ATLANTA, GA 30339
SYSTEMWORCX, LLC
5317 OLD BUSH RIVER ROAD, STE. A
COLUMBIA, SC 29212
Bid Item #10-122
Commissioning Services
for the City of Augusta - Sheriff's Office
Bid Due: Tuesday, September 21, 2010 @ 11:00 a.m.
Non-Compliant
Improperly Notarized
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Commission Meeting Agenda
10/19/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held Octopber 5, 2010, and legal meeting held October 11, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
2011 Proposed Budget
Department:
Caption:Presentation of 2011 Proposed Budget.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Commission Meeting
Department:
Caption:Motion to approve the rescheulding of the November 2, 2010 regular
meeting to Thursday, November 4, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Local Option Sales Tax
Department:
Caption:Discuss adding an additional 1-cent to the Local Option Sales Tax
(LOST) to fund Public Safety Departments. (Requested by Mayor Deke
Copenhaver)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/19/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo