HomeMy WebLinkAbout2010-10-05-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
10/5/2010
5:00 PM
INVOCATION:
Dr. Dwayne Carter, Pastor Calvary Baptist Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Dr. Adam Hoover. RE: Public safety and drug dealing on Telfair Street.
Attachments
B. Mr. Evans Harris. RE: The need to revitalize neighborhoods to help prevent criminal
behavior e.g. drug dealers and prostitution.
Attachments
C. Trustee of Richmond Academy to discuss renovation of Old Academy
Building. (Requested by Commissioner Don Grantham)
Attachments
D. Ms. Sallie Rueggeberg. RE: Damage to property located at 102-104 Third Street.
Attachments
CONSENT AGENDA
(Items 1-14)
PUBLIC SERVICES
1. Motion to approve a change order with Alpha Construction in the amount of
$178,541.00. (Approved by Public Services Committee September 27, 2010)
Attachments
2. Motion to approve Janitorial Contract Services bid for the Augusta Regional Airport.
(Approved by Public Services Committee September 27, 2010)
Attachments
ADMINISTRATIVE SERVICES
3. Motion to approve the filing of three (3) environmentally related grants/services:
Brownfield Community-Wide Assessment Grant for Hazardous Substances and
Petroleum, EPA Clean Up Grant and the Targeted Brownfield Assessment Program
through the Environmental Protection Agency. (Approved by Administrative
Services Committee September 27, 2010)
Attachments
4. Motion to approve an Ordinance to amend the Augusta, Georgia Code Article
Twelve, Sections 3-5-92 through 3-5-95.1 relating to parking violations and
enforcement; to add new Sections 3-5-95.2 through 3-5-95.24; to allow the
Downtown Development Authority to enforce parking violations and use collected
funds for revitalization in Downtown Augusta; to repeal all Ordinances and parts of
Ordinances in conflict herewith; to provide an effective date and for other purposes.
(Approved by Administrative Services Committee September 13 & 27, 2010)
Attachments
PUBLIC SAFETY
5. Motion to approve the purchase of NetMotion Software for mobile connectivity.
(Approved by Public Safety Committee September 27, 2010)
Attachments
6. Motion to approve Contract with New World Systems, Inc. for the New World Field
Reporting Software Product. (Approved by Public Safety Committee September
27, 2010)
Attachments
7. Motion to approve Purchase of Services Grant #JB-08ST-0002 for Juvenile
Offenders. (Approved by Public Safety Committee September 27, 2010)
Attachments
ENGINEERING SERVICES
8. Motion to approve a resolution creating street lighting districts. (Approved by
Engineering Services Committee September 27, 2010)
Attachments
9. Motion to approve Indemnity/Hold Harmless Agreement and Mowing and
Maintenance Agreement for Doug Barnard Parkway. (Approved by Engineering
Services Committee September 27, 2010)
Attachments
10. Motion to approve Local Administered Project (Lap) Certification Agreement
between Augusta-Richmond County and Georgia Department of Transportation
(GDOT) as requested by AED. (Approved by Engineering Services Committee
September 27, 2010)
Attachments
11. Motion to authorize condemnation to acquire title of property for right of way for the
Belair Hills Subdivision Project, (Parcel 134-0-004-00-0) 3968 Scott Street.
(Approved by Engineering Services Committee September 27, 2010)
Attachments
12. Motion to approve installation of streetlights along Walton Way between 8th Street
and 10th Street. Installation will be performed by Georgia Power as requested by
Traffic Engineering .(Approved by Engineering Services Committee September
27, 2010)
Attachments
13. Motion to approve Capital Project Budget number 324-041110-201824333 and
Supplemental Agreement Number One to Cranston Engineering Group, PC, in the
amount of $25,345.00 to provide detailed modeling analysis for the Wrightsboro
Road Widening, Phase I project. Funding is available in the project engineering
account for the Engineering Department. (Approved by Engineering Services
Committee September 27, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
14. Motion to approve the minutes of the regular meeting of the Commission held
September 21st, and legal meeting held September 27, 2010.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/5/2010
AUGUSTA COMMISSION
REGULAR AGENDA
10/5/2010
(Items 15-23)
PLANNING
15. Z-10-50 - A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Ramonica M. Luke requesting a Special
Exception to establish a Family Personal Care Home per Section 26-1- (H) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property
containing .23 acres and known as 1613 Fairwood Drive. (Tax Map 041-4-164-00-0)
DISTRICT 3(No action vote by the Augusta Commission September 21, 2010)
(Requested by the Augusta Law Departmen)
Attachments
PUBLIC SERVICES
16. Motion to approve changes to RFP specifications for Augusta Municipal Golf
Course. (No recommendation from Public Services Committee September 27,
2010)
Attachments
17. Motion to approve amendment to grant award agreement to modify the scope of
services of the grant award to include a handicapped accessible parking area.
Attachments
ADMINISTRATIVE SERVICES
18. Motion to approve the renewal of the lease agreement between Augusta, Ga. and the
Department of the Navy (Naval and Marine Corps Reserve Center) for a term July
1, 2010 to June 30, 2011.
Attachments
FINANCE
19. Approve request from the Augusta Regional Airport at Bush Field to purchase one (1)
runway sweeper.
Attachments
20. Consider a request from Ms. Carol Nimmons regarding a reduction in the amount of
her property taxes for this year.
Attachments
21. Motion to approve an ordinance for reallocation of Hotel/Motel tax and car rental
fees. (Requested by Commisioner Don Grantham)
Attachments
22. Motion to approve an Ordinance to amend the Augusta, Georgia Code Article
Twelve, Sections 3-5-92 through 3-5-95.1 relating to parking violations and
enforcement; to add new Sections 3-5-95.2 through 3-5-95.24; to allow the
Downtown Development Authority to enforce parking violations and use collected
funds for revitalization in Augusta; to repeal all Ordinances and parts of Ordinances
in conflict herewith; to provide an effective date and for other purposes. (Approved
by Administrative Services Committee September 13, 2010)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
23. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
10/5/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Dr. Dwayne Carter, Pastor Calvary Baptist Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Adam Hoover
Department:
Caption:Dr. Adam Hoover. RE: Public safety and drug dealing on Telfair Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Evans Harris
Department:
Caption:Mr. Evans Harris. RE: The need to revitalize neighborhoods to help prevent
criminal behavior e.g. drug dealers and prostitution.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
Old Academy Building
Department:
Caption:Trustee of Richmond Academy to discuss renovation of Old Academy
Building. (Requested by Commissioner Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
Sallie Rueggeberg
Department:
Caption:Ms. Sallie Rueggeberg. RE: Damage to property located at 102-104 Third
Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-50 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Ramonica M. Luke
requesting a Special Exception to establish a Family Personal Care Home
per Section 26-1- (H) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing .23 acres and known as
1613 Fairwood Drive. (Tax Map 041-4-164-00-0) DISTRICT 3(No action
vote by the Augusta Commission September 21, 2010) (Requested by
the Augusta Law Departmen)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Augusta Municipal Golf Course - RFP
Department:Recreation and Parks
Caption:Motion to approve changes to RFP specifications for Augusta Municipal
Golf Course. (No recommendation from Public Services Committee
September 27, 2010)
Background:The current language for section 3.3 of the Special Conditions is as follows:
Contractor must be licensed in the State of Georgia or by the Governmental
entity for which they do the majority of their business. The
recommendation is to add ", or must acquire a business license within ten
(10) business days after receipt of executed lease of the golf course from
Augusta, GA." Also, the current language for section G of specifications
regarding term of lease is "The term of the lease will be five years with an
option to renew for five years additional years if accepted by both parties".
The recommendation is to change this to "The term of the lease will be a
minimum of five years, maximum of ten years, with a five year option to
renew if accepted by both parties."
Analysis:These changes should enhance the chance of the city receiving proposals for
the potential operation of the golf course.
Financial Impact:N/A
Alternatives:Leave the specifications the same.
Recommendation:To approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Bob Baurle Boat Ramp Project
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a change order with Alpha Construction in the amount of
$178,541.00. (Approved by Public Services Committee September 27,
2010)
Background:On May 18, 2010 the Augusta Commission approved a construction contract
with Alpha Construction Company for the Bob Baurle Boat Landing
Improvement Project, a joint effort between the City of Augusta and the
Georgia Department of Natural Resources and is designated as a GO FISH
Georgia Tournament Ramp Site.
Analysis:The project scheduled at Baurle Boat Ramp is a 50%-50% matching grant.
Initially the City obligated in-kind services to provide certain elements of site
work required. After further evaluation and concurrence with staff support and
the engineers, a consensus was reached that the most efficient and effective
manner to address the majority of the major site work required would be to
allow the contractor to submit a change to his scope of work that would provide
better continuity for the project and to expedite the construction schedule.(See
Attached)
Financial Impact:Funding is available to cover the amount of the change order requested.
Alternatives:1. To approve the change order requested. 2. Move no action thus delaying the
work required in order to complete this project in an efficient and timely
manner.
Recommendation:1. To approve a change oreder to Alpha Construction for $178,541.00
Funds are Available in
the Following Accounts:324041110-2010824041 $100,000 272061110 $ 65,541 272061493 $ 13,000
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
10/5/2010 5:00 PM
Butler Creek Nature Corridor Lombard Mill
Department:
Caption:Motion to approve amendment to grant award agreement to modify the
scope of services of the grant award to include a handicapped accessible
parking area.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
10/5/2010 5:00 PM
Janitorial Contract Services - Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve Janitorial Contract Services bid for the Augusta Regional
Airport. (Approved by Public Services Committee September 27, 2010)
Background:The Augusta Aviation Commission has agreed to outsource all Custodial/Janitorial
Services at the Augusta Regional Airport. The Commission directed a public bid in
May 2010, and the Procurement Department opened those bids on June 18, 2010.
Analysis:The attached bid tabulation and analysis catalogued 12 submittals with six being
certified as responsive. The low bid was submitted by ABM/Southern Management
Janitorial of Columbia, SC in the amount of $1,803.78 per week.
Financial Impact:Annual cost of services utilizing the low bid will be $93,796.56 per year plus the cost
of expendables such as soap, paper towels, etc. Expendables history calls for about
$15,000.00 per year and is already contained in the airports budget. Current fiscal
year costs for internal Airport Employee labor is $ 233,400 realizing a net savings of
$ 139,603 for the Airport Enterprise Fund.
Alternatives:Continue service with County Employees.
Recommendation:The Augusta Aviation Commission recommends award of contract to the low bid
ABM/Southern Management of Columbia, SC in the amount of $93,796.56.
Funds are Available in the
Following Accounts:551081109/5239110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
CONTRACT FOR
CUSTODIAL SERVICES
By and Between
AUGUSTA-RICHMOND COUNTY, GEORGIA
FOR THE AUGUSTA REGIONAL AIRPORT
AND
ABM-SOUTHERN MANAGEMENT
JANITORIAL SERVICES, INC.
Attachment number 1Page 1 of 33
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Contract for Custodial Services
This Contract for Facilities Services (hereinafter designated as the "Contract") made and entered
into as of __________________2010, by and between Augusta-Richmond County, Georgia (hereinafter
designated as “the City”) for the AUGUSTA REGIONAL AIRPORT, (hereinafter designated as "ARA”) and
ABM-Southern Management Janitorial Services, Inc., (hereinafter designated as “Contractor”).
WITNESSETH:
WHEREAS, the City is the owner and operator of a full service commercial airport known as the
Augusta Regional Airport;
WHEREAS, the City has solicited a bid for Contract Custodial Services for the ARA, and
Contractor has submitted a Bid for said services which was accepted by the City on behalf of the ARA;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements herein
contained, the City and Contractor hereby agree as follows:
The Services of the Contractor shall be in accordance with the scope of services and all
provisions provided herein.
SECTION I
GENERAL CONDITIONS
ARTICLE I
DEFINITIONS
In addition to the terms that may be defined in the Bid document, the following terms have the following
meanings whenever used in the Contract Documents (defined below), or in related documents, the terms
or pronouns used in place of them shall be defined as follows:
1. ARA – Augusta Regional Airport
2. Administrator - The person authorized by the ARA to administer the Contract.
3. Aviation Commission- the Commissioners tasked with the overall administration of the Airport.
4. Aviation Director- the person tasked with the day to day operations of the ARA.
5. Augusta-Richmond County or City- the Augusta-Richmond County Commission
6. Change Order - A written order initiated by the Administrator directing the Contractor to perform
changes, additions, or deletions in the work.
7. Contract Coordinator - Persons designated by the Administrator who shall coordinate the activities
of the Contractor at the facilities
8. Contractor – ABM-Southern Management, Janitorial Services, Inc.; the individual, partnership, or
corporation who enters into a Contract with the City for the services as described in the General
Conditions and the Performance Work Statement.
Attachment number 1Page 2 of 33
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Contract for Custodial Services
9. Contract Documents – The Bid, Form of Contract, General Conditions; Special Conditions,
Performance Work Statement; Contractor’s Technical and Cost inclusive, together with all addenda,
supplemental change orders, required exhibits, and schedules.
10. Contract - The written agreement between the City and the Contractor for the performance of the
work in accordance with the requirements of the Contract Documents.
11. General Manager - The person authorized by the Contractor to act fully on behalf of the Contractor
in administering this Contract.
12. Performance Work Statement – The documents which describe the manner of performing the work,
including detailed technical requirements as to labor, materials, equipment, and methods by which
such work is to be performed, and describing the relations between the City and the Contractor.
13. Project Work - As specified in the Performance Work Statement.
14. Routine Work - As specified in the Performance Work Statement.
15. Subcontractor - Any individual, partnership, or corporation who is contractually bound to the
Contractor to perform a specific portion of the total work package under this Contract which is
limited to special projects approved by the Administrator.
16. Term - That period of time beginning from the date of execution of the agreement and one year from
that date or any extensions thereof.
ARTICLE II
INDEPENDENT CONTRACTOR/SUBCONTRCTOR
Contractor is acting, in performance of this Contract, as an independent contractor. Personnel supplied
by the Contractor or its agents or subcontractors hereunder are not ARA’s employees or agents and
Contractor assumes full responsibility for their acts. Contractor shall be solely responsible for the
payment of compensation to Contractor's employees. Neither the City or ARA shall be responsible for
payment of worker's compensation, disability benefits, and unemployment insurance or for withholding
and paying employment taxes for any Contractor employee, or Contractor's subcontractors or agent's
employees, but such responsibility shall be solely that of Contractor. This clause of the agreement does
not prevent ARA from requiring Contractor to have its employees follow normal rules and guidelines for
work performance, redirecting the efforts of the employees to meet the needs of the facilities, performing
safety or from requiring Contractor to perform the requirements of this Contract satisfactorily, according to
the General Conditions and Performance Work Statement.
ARTICLE III
CONTRACTOR'S PERFORMANCE
A. Contractor shall, at its own expense, furnish all necessary management, supervision, labor,
technical support and other accessories and services for the cleaning of the facilities and
performance of other services as described in the Contract Documents. Such services shall be
performed in strict accordance with the terms included herein, including the General Conditions
and Performance Work Statement.
B. All performance shall be subject to inspection and approval by the Administrator, or its designee,
as provided in said Performance Work Statement. If the Contractor's performance is, or becomes
Attachment number 1Page 3 of 33
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Contract for Custodial Services
unsatisfactory, as determined by the Administrator, an appropriate reduction in approved hours or
payment due will be made from Contractor's invoice and Contractor will be directed to provide
adequate personnel, or otherwise correct the unsatisfactory performance. The correction of
unsatisfactory performance shall be at no additional cost to ARA.
C. The General Conditions and/or the Performance Work Statement may be amended from time to
time, as deemed necessary by the Administrator, by written communication to the Contractor, and
shall have the same effect as if fully written herein; such changes may include, but shall not be
limited to increases or decreases in labor-hours, changes in work procedures, or changes in shift
times.
D. In the event an amendment to the General Conditions and/or the Performance Work Statement
changes the labor-hours required for Routine Work, the approved Labor Hours shall be increased
or decreased as appropriate. Any changes will require the execution of a Change Order by the
parties.
ARTICLE IV
AUTHORIZED REPRESENTATIVES
A. CITY/ARA’S REPRESENTATIVE
ARA’S Representative shall be Gary LeTellier, Aviation Director or his designee.
B. CONTRACTOR’S REPRESENTATIVE(S)
Contractor must designate in writing a person(s) acceptable to ARA to serve as its representative
("Contractor’s Representative”) in all dealings with ARA. The Contractor’s Representative will be Milton
Smith, Operations Manager. Contractor’s Representative may be changed upon prior written notice
delivered to ARA’s Representative.
ARTICLE V
PATENT INDEMNITY
Except as otherwise provided, the Contractor agrees to indemnify the City and its Board of
Commissioners, officers, agents and employees against liability, including costs and expenses for
infringement upon any letters or patent of the United States arising out of the performance of this Contract
or out of the use or disposal by or for the account of the City of supplies furnished or construction work
performed hereunder.
ARTICLE VI
CHANGES
The City may, during the Contract period, make changes to the Scope of Work, which may result in
changes to the general scope of the Contract and its provisions. Written agreements, changes, or
amendments to this Contract shall not be binding upon the City unless signed by the Aviation
Commission.
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Contract for Custodial Services
ARTICLE VII
TERM
The term of this Contract shall commence on the date on the Notice to Proceed, and shall continue for a
period of one (1) year from that date, unless terminated by ARA as provided in paragraph hereof. The
Contract may be renewed for one additional year at the sole option of the City. The City shall notify the
Contractor at least ninety (90) days prior to the expiration date of its intent to renew this Contract.
ARTICLE VIII
TERMINATION
A. The City may, at its sole option, terminate the Contract with or without cause at any time upon
thirty (30) days written notice by certified mail to the Contractor without prejudice to any other
right or remedy it may have.
B. This Contract shall terminate immediately upon written notice by the City or ARA upon the
occurrence of any of the following circumstances:
1. If, with or without the Contractor’s consent, a receiver, liquidator, trustee or similar
administrator is appointed to take charge of all, or substantially all, of its assets;
2. If either the Contractor is adjudged, or becomes bankrupt or insolvent, is unable to
pay its debts as they become due, or makes an assignment for the benefit of its
creditors;
3. Of any judicial proceedings are commenced by or on behalf of the Contractor
pursuant to any bankruptcy, insolvency or debtor relief law;
4. If the Contractor voluntarily or involuntarily undertakes to dissolve or wind-up its
affairs.
C. The City shall be the sole judge of non-performance, which shall include any failure on the part of
Contractor to accept the award, to furnish required documents, and/or to fulfill any portion of this
Contract within the time stipulated or within thirty (30) days, whichever is earlier.
D. Upon failure of Contractor to perform any of its obligations hereunder and its failure to cure the
default within ten (10) days after notice thereof, ARA may, at its option, terminate this Agreement
and or pursue any other remedy at law or in equity. All such remedies are cumulative and may
be exercised concurrently or separately. Contractor shall pay ARA all costs and expenses,
including attorney’ s fees, incurred by ARA in exercising any of its rights or remedies hereunder
or enforcing any of the terms, conditions, or provisions hereof.
E. Notice of elective termination pursuant to sub-sections and of this paragraph shall be deemed
effective on the third business day after the postmark date of the certified mail notice.
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Contract for Custodial Services
F. This Contract shall terminate automatically and immediately upon the closing of ARA by the City,
or if the City loses the funding necessary to maintain the Contract. Cancellation will be at no cost
to the City, except for services already provided.
ARTICLE IX
COMMERICAL ACTIVITIES
Neither Contractor nor its employees may establish any commercial activity or issue concessions or
permits of any kind to third parties for establishing activities at the ARA.
ARTICLE X
RECORDS AND AUDIT
Contractor and its subcontractors shall maintain records and accounts in connection with all aspects in
the performance of this Contract, including those which will accurately document incurred costs, both
direct and indirect, of whatever nature, during and for a period of three (3) years from the expiration or
other termination of this Contract, unless otherwise specified by applicable law. City may examine and
copy, at all reasonable times, with advance notification, those records and accounts. Contractor shall
maintain all records in a central location in Augusta-Richmond County.
ARTICLE XI
CONTINGENT FEES
Contractor warrants that it has not employed or retained any company or person, other than a bona fide
employee working for Contractor, to solicit or secure this Contract; and that Contractor has not paid or
agreed to pay any company, association, corporation, firm or person, other than a bona fide employee
working for Contractor, any fee, commission, percentage, gift or any other consideration contingent upon
or resulting from the award or making of this Contract. For the breach or violation of this warranty and
upon a finding after notice and hearing, City may terminate the Contract and, at its discretion, may deduct
from the Contract Sum, or otherwise recover the full amount of any such fee, commission, percentage,
gift or consideration.
ARTICLE XII
RIGHTS AND REMEDIES
The rights and remedies of City provided in this paragraph are not exclusive and are in addition to any
other rights and remedies provided by law or under this Contract.
ARTICLE XIII
NON-APPROPRIATIONS
Notwithstanding anything contained in this Contract, if sufficient funds have not been appropriated to
support continuation of this Contract for an additional calendar year or an additional term of the Contract,
this Contract shall terminate absolutely and without further obligation on the part of the City at the close of
the calendar year of its execution or if the City suspends performance pending the appropriation of funds.
ARTICLE XIV
REPRESENTATIONS AND WARRANTIES
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Contract for Custodial Services
Contractor’s Representations and Warranties Regarding Capacity to Contract and Perform
Work/Services. In order to induce the City to enter into this Contract, Contractor hereby represents and
warrants to the City as of the date above written that:
A. Contractor is duly organized and validly existing in good standing under the laws of the state(s) in
which it is organized, is qualified to do business in all jurisdictions in which it is operating, and has
the power and authority to execute and deliver and to perform its obligations under this Contract
and the documents to which it is signatory; and
B. The execution, delivery and performance by Contractor and its undersigned representative(s) of
this Contract and other documents to which Contractor is a signatory do not require the approval
or consent of any other person, entity or government agency and do not result in any breach of
any agreement to which CONTRACTOR is a party or by which it is bound; and
C. The execution, delivery and performance by Contractor of this Contract and other documents to
which it is a signatory have been duly authorized by all necessary action, and constitute legal,
valid and binding obligations of Contractor, enforceable against Contractor in accordance with its
terms; and
D. No action, suit or proceeding to which Contractor is a party is pending or threatened that may
restrain or question this Contract, or any other document to which it is a signatory, or the
enjoyment of rights or benefits contemplated herein.
ARTICLE XV
ASSIGNMENT
Without the prior written consent of City, Contractor may not assign, transfer or convey any of its interests
under this Contract, nor delegate any of its obligations or duties under this Contract except as provided
herein.
A. Consent of CITY Required. Any assignment of this Contract or rights under this Contract, in
whole or part, without the prior written consent of City will be void, except that, upon ten (10)
calendar days prior written notice to City, Contractor may assign monies due or to become due
under this Contract. Any assignment of monies will be subject to proper setoffs in favor of City
and to any deductions provided for in this Contract.
B. No Relief of Responsibilities. No assignment will be approved which would relieve Contractor of
its responsibilities under this Contract.
C. No Partnership or Joint Venture; Independent Contractor. Nothing contained in this Contract will
be deemed to create a partnership or joint venture between City and Contractor or cause City to
be responsible for the debts or obligations of Contractor or any other party. Contractor must not
represent to anyone that its relationship to City is other than as City’s Contractor. Contractor
must act as an independent agent and not as the agent of City in performing this Contract,
maintaining complete control over its employees and all of its lower-tier suppliers and
subcontractors. Nothing contained in this Contract or any lower tier purchase order or
subcontract awarded by Contractor will create any contractual relationship between any lower-tier
supplier or subcontractor and City. No act or direction of the City shall be deemed to be the
exercise of supervision or control of the Contractor’s performance hereunder.
D. Parties Bound. This Contract will be binding upon and inure to the benefit of CITY and
CONTRACTOR and their respective successors and assigns.
ARTICLE XVI
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Contract for Custodial Services
NOTICES
A. Delivery. All notices given by either party to the other under this Contract must be in writing and
may be delivered by: (i) regular mail, postage prepaid; (ii) certified or registered mail; (iii)
facsimile; or (iv) hand-delivery, to the parties at the addresses and facsimile numbers set forth in
the Clause titled “Addresses”.
B. Receipt. Notices sent by mail will be deemed to be received upon deposit in the mail, properly
addressed. Notices sent by certified or registered mail will be deemed to be received upon the
date of the acknowledgment. Notices sent by facsimile will be deemed to be received upon
successful transmission to the proper facsimile number. Notices delivered by hand-delivery will
be deemed to be received upon acceptance by the respective party or its agent.
C. Change of Address or Facsimile Number. Either party may, at any time, change its respective
address or facsimile number by sending written notice to the other party of the change.
D. Addresses.
To CITY: For all notices to CITY the address will be:
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
Fax: (706) 798-1551
With a copy to: City of Augusta
501 Greene St.
Ste. 302
Augusta, Georgia 30901
Attn: General Counsel
Fax: (706) 842-5556
To CONTRACTOR: For all notices to CONTRACTOR the address will be:
Milton Smith, Operations Manager
ABM-Southern Management
489 Columbia Industrial Blvd.
Evans, Ga. 30809
Phone: (706) 210-4635
Fax: (706) 210-4142
ARTICLE XVII
WAIVER
The failure of CITY to seek redress for any violation of or to insist upon the strict performance of, any term
of this Contract will not prevent a subsequent violation of this Contract from being actionable by CITY.
The provision in this Contract of any particular remedy will not preclude CITY from any other remedy.
ARTICLE XVIII
COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
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Contractor covenants and agrees that it, its agents and employees will comply with all Georgia, county,
state, and federal laws, rules, regulations, and ordinances applicable to the work to be performed under
this Contract, and that it shall obtain all necessary permits, pay all license fees and taxes to comply
therewith. Further, Contractor agrees that it, its agents, and employees will abide by all rules, regulations,
and policies of ARA during the term of this Contract, including any renewal periods. In the event that any
governmental authority imposes new or materially increased taxes upon the Contractor’s operations, the
parties agree to negotiate changes in billing reflecting such increased tax costs.
ARTICLE XIX
INSURANCE
A. During the term of this Contract, Contractor shall provide, pay for, and maintain with companies
reasonably satisfactory to the City and the Aviation Commission, the types of insurance as set
forth in the Augusta-Richmond County Code, and Georgia law as the same may be amended
from time to time, and as described herein. All insurance shall be issued by insurance companies
eligible to do business in the State of Georgia and Best Rated A- or equivalent. In the event of a
conflict between the provisions of the Augusta-Richmond County Code and this Contract, the
more stringent requirement shall govern. In no event shall Airline maintain any insurance less
than the requirements set forth in the Augusta-Richmond County Code, as amended.
B. All liability policies of Contractor and its subcontractors shall provide coverage that includes, or
has the same substantive effect as the following:
1. Augusta-Richmond County and each of its Commissioners, officers, agents,
elected representatives, Aviation Commission, volunteers, and employees, in
their respective capacities as such, shall be additional insureds hereunder with
respect to the products, premises, and operations of the named insured.
2. “It is agreed that this insurance policy shall apply as primary, and any
insurance and/or self-insurance as may be maintained by the City or its
Commissioners, officers, agents, elected representatives, volunteers, and
employees shall apply in excess of, and shall not contribute with insurance
provided by this policy.”
3. This insurance shall not be materially changed, altered, canceled, or non-
renewed until after thirty (30) days advanced written notice has been given to
the City except that only ten (10) days notice shall be required in the event of
cancellation due to non-payment of premium.”
C. All such evidence of insurance shall be in the form of certificates of insurance satisfactory to the
City and its Risk Manager, accompanied by a certified true copy of an endorsement to each
policy containing the above language. The insurance coverage and limits required shall be
evidenced by properly executed certificates of insurance. These certificates shall be signed by
the authorized representative of the insurance company shown on the certificate. The required
policies of insurance shall be in compliance with the laws of the State of Georgia.
D. If at any time the Aviation Director requests a written statement from the insurance company as to
any impairment to the aggregate limit, Airline shall promptly authorize and have delivered such
statement to the Aviation Commission. Contractor authorizes the Aviation Commission and/or
the City’s Risk Manager to confirm with Contractor’s insurance agents, brokers, and insurance
companies all information furnished.
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E. The acceptance of delivery to the City and the Aviation Commission of any certificate of
insurance evidencing the insurance coverages and limits required under this Contract does not
constitute approval or acceptance by the City or the Aviation Commission that the insurance
requirements in this Agreement have been met. No operations shall commence at the ARA
unless and until the required certificates of insurance are in effect and approved by the City.
F. The Contractor and the City understand and agree that the minimum limits of the insurance
herein required may, from time to time, become inadequate, and Airline agrees that it will
increase such minimum limits upon receipt of written notice defining the basis of the increase.
The Contractor shall furnish the City, within sixty (60) days of the effective date thereof, a
certificate of insurance evidencing that such insurance is in force.
G. Contractor’s insurance companies or its authorized representative shall give the City and the
Aviation Commission thirty (30) days prior written notice of any cancellation, intent not to renew,
or material reduction in any policy's coverage, except in the application of the Aggregate Limit
Provisions. In the event of a reduction to the Aggregate Limit, it is agreed that immediate steps
will be taken to have the prior Aggregate Limit reinstated.
H. If at any time the Airport Director requests a written statement from the insurance companies as
to any impairments to the Aggregate Limit, prompt authorization and delivery of all requested
information will be given to the Aviation Commission. Renewal Certificates of Insurance must be
provided to the City and Aviation Commission as soon as practical but in every instance prior to
expiration of current coverages.
I. The amounts and types of insurance shall conform to the following minimum requirements with
the use of Insurance Service Office policies, forms, and endorsements or broader, where
applicable. Notwithstanding the foregoing, the wording of all policies, forms, and endorsements
must be reasonably acceptable to the City and Aviation Commission.
J. Workers Compensation and Employer's Liability Insurance shall be maintained in force by Airline
during the term of this Agreement for all employees engaged in the operations under this
Agreement. The limits of coverage shall not be less than:
Workers' Compensation Georgia Statutory
Employer's Liability $1,000,000 Limit Each Accident
$1,000,000 Limit Disease Aggregate
$1,000,000 Limit Disease Each Employee
K. Property Damage. Property damage liability insurance including coverage of motor vehicles with
limits not less than $5,000,000, naming as an additional insured.
L. Automobile Liability Insurance - Covering all owned, non-owned and hired vehicles, used in
connection with the work, in amounts as indicated in (10.A.(2)) above. This policy must be
endorsed to indicate that any premium, whether deposit or final, will be the sole obligation of the
Contractor.
M. Contractual Liability Insurance - Covering all liability arising out of the terms of the Contract
Documents, in amount as indicated above.
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N. The Commercial General Liability Insurance coverage as required in paragraph (10.A. (2)) above
shall include those classifications, as listed in Standard Liability Insurance Manuals, which are
applicable to the operations of the Contractor in the performance of this Contract.
O. An insurance binder letter or a Certificate of Insurance must be sent to:
City of Augusta
530 Greene St.
Room 217
Augusta, Ga. 30901
Attn: Sandy Wright, Risk Manager
P. All insurance policies above shall be issued by companies authorized to do business under the
laws of the State of Georgia with the following qualifications as to management and financial
strength:
The Company must be rated no less than "A" as to management, and no less than "AAA” as to
strength, by the latest edition of Best's Insurance Guide, published by Alfred M. Best Co., Inc., 75
Fulton Street, New York, New York 10038.
ARTICLE XX
INDEMNIFICATION AND HOLD HARMLESS
Except where, and to the extent caused by the gross negligence of the City, its agents, employees,
contractors, officers or the Board of the Aviation Commission, Contractor shall protect, defend, reimburse,
indemnify, and hold Augusta-Richmond County, the Aviation Commission, its members, agents,
employees, and elected officers and each of them, free and harmless at all times as set forth in the
Augusta-Richmond County Code, and particularly Article 1, Chapter 3, Division 1, Section 1-3-8.5,
Indemnity and Insurance, as the same may be amended from time to time, and described herein. In the
event of a conflict between the provisions of the Augusta-Richmond County Code and this Contract, the
broader requirement shall govern.
ARTICLE XXI
DISASTERS
Contractor shall make his entire work force assigned to the ARA and materials to secure the Facilities
available for protection of life and property in the event of a disaster such as, but not limited to, tornadoes,
floods and fires. The Contractor shall do such work as directed by the Administrator and shall keep
pertinent records of all work performed. The Contractor shall be separately reimbursed by Change Order
for all such work performed which is beyond the scope of this Contract.
ARTICLE XXII
FORCE MAJEURE
A. Neither party hereto shall be considered in default in the performance of its obligations hereunder
to the extent that the performance of any such obligation, except the payment of money, is
prevented or delayed by any cause, existing or future, which is beyond the reasonable control of
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the affected party, or by a strike, lockout or other labor difficulty, the settlement of which shall be
within the sole discretion of the party involved.
B. Each party hereto shall give notice promptly to the other of the nature and extent of any Force
Majeure claimed to delay, hinder or prevent performance of the services under this Contract. In
the event either party is prevented or delayed in the performance of this obligation by reason of
such Force Majeure, there shall be an equitable adjustment of the schedule.
C. Contractor will not be liable for failure to perform or for delay in performance as a result of Force
Majeure, including the following:
1. Any cause beyond its reasonable control;
2. Any act of God;
3. Inclement weather;
4. Earthquake;
5. Fire;
6. Explosion;
7. Flood;
8. Strike or other labor dispute;
9. Any shortage or disruption of or inability to obtain labor, material, manufacturing
facilities, power, fuel or transportation from unusual sources, or any other
transportation facility;
10. Delay or failure to act of any governmental or military authority;
11. Any war, hostility or invasion;
12. Any embargo, sabotage, civil disturbance, riot or insurrection;
13. Any legal proceedings; or
14. Failure to act by Contractor’s suppliers due to any cause which Contractor is not
responsible, in whole or in part.
ARTICLE XXIII
PERMITS
Contractor will obtain all necessary licenses, permits and certifications to perform the work described in
the Contract. Contractor will furnish copies of all licenses, permits, and certifications to the Administrator.
ARTICLE XXIV
WORK PERMITS REQUIRED
Contractor agrees and acknowledges that its employees and agent's employees, as well as any
subcontractors or subcontractors' personnel, working on the Contract must be United States citizens, or
must be lawfully admitted for residence and be permitted to work in the United States under the
Immigration and Naturalization Act, 8 U.S.C. 1101, et seq.
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ARTICLE XXV
NON DISCRIMINATION
The Contractor shall not discriminate against any employee, or applicant for employment, because of
race, creed, religion, color, sex or national origin, marital status, physical handicap or sexual orientation.
Further, Contractor agrees, for itself, its personal representatives, successors in interest, and assigns, as
a part of the consideration hereof, that (1) no person on the grounds of race, color, or national origin shall
be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the
use ARA, (2) in the furnishing of services at ARA, no person on the grounds of race, color, or national
origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to
discrimination, and (3) Contractor shall use ARA facilities in compliance with all other requirements
imposed by or pursuant to 14 CFR Part 152 and Title VI of the Civil Rights Act of 1964 and 49 CFR,
Subtitle A, Part 21, Nondiscrimination in Federally Assisted Programs of the Department of
Transportation, and as such Title and Regulations may be amended.
SECTION II
ARTICLE XXVI
SCOPE OF SERVICES
A. The Contractor is to provide all necessary management, supervision, and labor to complete
the following services at the facilities of the ARA:
1. All assigned custodial services, including routine and project work;
2. Other related custodial activities as requested.
B. The services described above and in the Performance Work Statement are to be provided in the
following facilities:
MAIN TERMINAL NET CLEANABLE S.F. RESTROOMS FIXTURES
PASSENGER GATES 15,352 6 26
PASSENGER TICKETING 7,300 3 16
MID-TERMINAL 11,318 2 4
PASSENGER BAGGAGE CLAIIM 9,969 2 14
ADMINISTRATION 9,048 3 13
TOTAL PASSENGER TERMINAL 52,987 16 73
FIXED BASE OPERATIONS 4,400 3 12
COMMAND CENTER 3,000 1 2
CONTRACT OPERATIONS 807 2 4
HANGAR 1 700 1 10
HANGAR 2 500 2 4
TOTAL ALL FACILITIES 62,394 25 105
C. The Contractor is responsible for the Monday – Friday complete routine cleaning of the main
passenger terminal and assigned areas in the FBO and outlying areas, as shown in the chart above.
The Contractor is not routinely responsible for custodial services for:
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1. The Lost Bags office and bag storage area;
2. Tug Drive area behind Baggage Claim;
3. Airline areas behind the ticket counters;
4. The Marshal’s Offices, except for the restroom;
5. Food Prep and Staging area in the Mid-Terminal;
6. Passenger screening area “between the steel security gates”; and
7. The two (2) Concession areas and the Frequent Flier Room in the passenger gate area.
D. Contractor’s custodial responsibilities include, but are not limited to:
1. Daily cleaning of administrative areas;
2. Daily vacuuming (trafficked areas) of gate, ticketing, waiting, pre- and post-security
areas, and baggage claim areas;
3. Daily cleaning of all restrooms;
4. Daily cleaning of the FBO, Command Center, Contract Operations, Hanger 1 and Hanger
2;
5. Daily cleaning of exterior areas;
6. Daily dust-mopping and auto-scrubbing of terrazzo concourses, weekly burnishing of
terrazzo concourses;
7. Weekly dusting and spot-cleaning of furniture, glass and fixtures in all areas;
8. Policing of all areas, including restrooms and exterior areas; and
9. Assistance with baggage handling and other similar duties as requested.
ARTICLE XXVII
DUTIES OF THE ADMINISTRATOR AND CONTRACT COORDINATOR
A. The person responsible for the performance of this Contract on behalf of ARA is the
Administrator. The instructions of the Administrator will be strictly and promptly followed in every
case. The Administrator shall have free access to the materials and the work at all times for
measuring and inspecting the work. The Contractor is to afford the Administrator all necessary
facilities and assistance for so doing.
B. The Administrator will decide any and all questions that may arise as to the quality and
acceptability of work performed, and as to the manner of performance and rate of progress of the
work. The Administrator will decide all questions that may arise as to the interpretation of the
Performance Work Statement, and plans relating to the work and to the fulfillment of the Contract
on part of the Contractor. The Administrator will determine the amount and quality of the various
kinds of work performed and materials furnished which are to be paid for under the Contract. The
Administrator's or his designee's decisions upon all claims, questions, and disputes will be final
and conclusive upon the parties to this Contract.
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C. The Administrator or designee may make temporary changes in the routine assignments, tasks,
or task frequencies if such changes do not require additional labor hours. If the Administrator
directs the Contractor to assist in the performance of non-custodial duties such as baggage
handling then the Contractor will not be responsible for any reductions in cleaning due to the
performance on non-custodial duties. Such changes shall not be considered modifications of the
Contract and shall not affect the amount or method of payment to the Contractor.
ARTICLE XXVIII
TYPE OF WORK SUPERVISION
The Contractor will provide direct supervision to its own employees as well as subcontractor employees of
subcontractors hired by the Contractor. On-site supervision will be provided by a working supervisor who
also has specific cleaning duties.
ARTCLE XXIX
LABOR REQUIREMENTS
A. The Contractor shall provide the following labor hours on the days and shifts shown in the table
below:
Position Shift Hours Shift Days Work Hours/Day Hrs/Week
Working Supervisor S-1 10pm-7am Sun - Thurs 8.00 40.00
Custodian N-1 10pm-7am Sun - Thurs 8.00 40.00
Custodian N-2 10pm-7am Sun - Thurs 8.00 40.00
Custodian W-1 7am-4pm Sat-Sun 8.00 16.00
Custodian W-2 1pm-10pm Sat-Sun 8.00 16.00
B. The Contractor’s employees assigned to the 10pm-7am shift will be responsible for the complete
routine cleaning of the Passenger Terminal, FBO, Command Center, Contract Operations,
Hanger 1 and Hanger 2. A detailed description of duties for this shift is contained in the
Performance Work Statement.
C. The Contractor’s employees assigned to the Saturday/Sunday shift will be responsible for policing
the Passenger Terminal and FBO, as well as fully cleaning the public restrooms once each shift.
A detailed description of duties for this shift is contained in the Performance Work Statement.
D. Contractor shall provide trained, qualified personnel to perform the duties required in accordance
with the Performance Work Statement. Each Contractor employee assigned to work in the
secured areas of the ARA facilities shall undergo a background check to receive the clearance
necessary for the employee to work in “Secure Areas” without an escort. The Contractor will bear
the cost for background checks. The Contractor shall not permit any personnel not having
undergone such security background check to work in secured areas of the ARA.
E. Subject to controlling law, the Administrator will refuse to permit the Contractor to use any
employee on this job if the Administrator reasonably deems that individual to be unfit to work at
the ARA Facilities in any respect.
F. Contractor shall keep on file and furnish the Administrator each day a report which lists the
names of all personnel present for work that day, showing the positions filled by each person to
accomplish the specified work.
G. Contractor shall instruct its employees that no gratuities shall be solicited for any reason
whatsoever from occupants or other persons using the ARA Facilities or any other person.
Contractor employees will not remove any property from the ARA grounds or facilities without
receiving advance approval from the Administrator.
H. Contractor’s employees must be able to read, write, speak, and understand English.
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I. All Contractor employees shall strictly adhere to ARA regulations while on the ARA premises,
including but not limited to City, FAA, and TSA regulations governing access to buildings,
personal conduct, and possession of prescribed substances, parking, and traffic. The ARA
reserves the right to require the removal of Contractor employees from assignment to its facility.
ARTICLE XXX
RELIEF FOR ABSENTEEISM AND VACATION
A. The Contractor shall provide relief personnel to perform routine work as necessary and/or to work
overtime at no additional cost to the ARA to insure that each routine cleaning assignment is
performed as required, and that the requirements for Labor Hours are met each day.
B. If the on-site Working Supervisor is absent, the Contractor shall provide a replacement that is
competent, has the necessary security clearances and has been given the authority to carry out
the duties of the Supervisor, if authorized by the Administrator.
ARTICLE XXXI
CONTRACTOR'S EMPLOYEE UNIFORMS AND IDENTIFICATION
Contractor shall insure that all employees assigned to the ARA are dressed in clean, neat-appearing
uniforms and are wearing appropriate footwear. Cotton or synthetic smocks (approximately mid-thigh
length) will be acceptable. Uniforms must not interfere with the safety of the employee. The
Administrator must approve the style and color of Contractor uniforms. The City will not provide the
uniforms.
ARTICLE XXXII
CONTRACTOR TRAINING
Individual training for employees is to be done with materials supplied by the Contractor. At any time that
a worker is new to the ARA facilities, Contractor shall provide immediate training as necessary, covering
types of tasks performed in the assignment by the new worker.
ARTICLE XXXIII
MAINTENANCE OF EQUIPMENT AND CARTS
A. Contractor shall require each employee to maintain the cleanliness of their assigned equipment.
This shall include custodial carts, all tools, and powered equipment.
B. At the end of each shift, all equipment must be returned to the Contractor's storage area and
must be wiped off with a sponge and neutral detergent before returning it to the storage area.
Cleaned equipment, including electrical cords, shall be free of all removable soil.
ARTICLE XXXIV
MATERIALS, SUPPLIES, TOOLS, AND EQUIPMENT MANAGEMENT
A. Contractor shall supply all equipment, materials and supplies necessary to allow it to perform the
work described in the General Conditions and Performance Work Statement of this Contract.
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B. The Contractor will submit monthly requirements for needed items to the Administrator for
approval.
C. Contractor will provide a method to electronically account for all materials and supplies expended
to perform the work required in this Contract and will provide monthly summaries of materials and
supplier usage and purchases to the Administrator.
D. The Contractor is solely responsible for the maintenance, upkeep, and inventory of materials,
tools and equipment. Thirty days prior to beginning work on this Contract the Contractor will
submit to the Administrator a complete list of supplies needed.
ARTICLE XXXV
KEY SECURITY
A. ARA keys used by the Contractor will not be taken from the facilities. Keys must be stored in a
secure lock box when not being used. In the event of lost or misplaced keys the Contractor will
bear the cost of any necessary re-keying.
B. Contractor employees will keep ARA keys on their person at all times while working in the
facilities, securely attached to the body or to the clothing.
C. Contractor employees may not leave a work area when the doors are unlocked. Unlocked doors
must have a Contractor employee present at all times in the immediate area.
D. Schedules for Deductions for Non-performance for Routine Work:
Area Type Penalty
Vestibule $25.00/vistibule
Terrazzo concourse $5.00/square foot
Office/Administrative Work Space $1.25/square foot
Gate Area $1.00/square foot
Ticketing Area $1.00/square foot
Baggage Claim Area $1.00/square foot
Restroom $100.00/restroom
Exterior Area $1.50/square foot
Waste Containers (Exterior/interior) $5.00/container
FBO/Outlying Spaces $1.00/square foot
E. Penalties will be deducted from the Contractor’s invoice.
ARTICLE XXXVI
CONTRACTOR'S COMPENSATION FOR ROUTINE WORK
A. Contractor shall be compensated monthly for routine cleaning work, after approval of invoice, for
the approved actual weekday and weekend hours provided multiplied by the appropriate Loaded
Hourly Rate, as shown on the Contractor’s Cost Bid, Cost Schedules C, which are attached and
incorporated by reference as if fully set forth herein. The total bi-weekly hours shall be a total of
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the M-F hours provided each weekday, and the total of the Weekend hours provided each
weekend, not to exceed two-hundred forty (240) M-F hours and sixty-four (64) weekend hours.
The Contractor will not be given credit daily for approved work hours in excess of the daily work
hours shown in the Contractor’s Cost Bid, Cost Schedules 1.0 and 3.0.
B. Approved Labor Hours are defined as the total hours spent each day by the Contractor in the
performance of the custodial work as defined in the Performance Work Statement.
C. ARA will make every effort to insure the Contractor’s invoice is paid within fifteen (15) working
days after receipt of the invoice.
D. ARA or its accountants may, during regular business hours, inspect as much of the Contractor’s
books and records as pertain to the cost incurred in furnishing the services described in the
Contract as deemed necessary by ARA.
ARTICLE XXXVII
CONTRACTOR’S COMPENSATION FOR EXTRA SERVICES WORK
Extra Services (project cleaning) will only be performed with prior notice to and approval by ARA. The
Contractor shall use the employees normally assigned to routine cleaning for project cleaning and
miscellaneous work. The Contractor will be compensated for Extra Services Work in the manner
described above.
ARTICLE XXXVIII
NON-PERFORMANCE OF ROUTINE WORK
A. Routine Work will be considered not to have been performed (non-performed) when any one of
the following conditions exists:
1. The appearance of the area does not comply with the Quality Standards.
2. The required work tasks were not completed.
3. The correct number of work hours was not applied to the work.
4. The proper materials, tools, or equipment were not used.
5. The above list of conditions which determine non-performance of work is not
exhaustive.
B. All Routine Work tasks required by the Performance Work Statement must be performed in an
area before that area is considered acceptable. If all tasks have not been properly completed as
required by the Quality Standard, including leaving doors open in an area then the entire area will
be considered unacceptable. The Contractor may be penalized for non-performance.
SECTION III
ARTICLE XXXVIX
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PERFORMANCE WORK STATEMENT
A. The intent of this Performance Work Statement is to describe the work that the Contractor shall
do in full compliance with the provisions contained herein. The Contractor shall do all the work
provided in this Performance Work Statement and shall do additional work and incidental work as
may be considered necessary by the City from time to time to comply with the Performance Work
Statement in a satisfactory manner.
B. The apparent silence on any specification, detail or the omissions of any detailed description
concerning any service or point whatsoever shall be regarded as meaning that only the best
commercial practices are to prevail and that only materials of first quality are to be used. All
workmanship is to be of first quality. All interpretations of this specification will be made upon the
basis of this statement.
C. The Performance Standards are intended to provide the Contractor a platform for the
conformance to the Quality Standards. The Contractor may utilize methods and techniques that
differ from those shown in the Performance Standards, provided that the different methods and
techniques do not reduce the quality level, damage the ARA facilities and grounds, create unsafe
working conditions for the Contractor’s employees, or require additional time or materials.
D. The conformance to the requirements of the Performance Work Statement will be measured by
the conformance of the Contractor to the Quality Standards. That is, the result carries more
weight than the method used to achieve the result. The desired results can only be achieved if
the tasks and frequencies for the work are adhered to by the Contractor. Adherence to these
tasks and frequencies by the Contractor will also be used to measure the conformance to the
requirements of the Performance Work Statement.
E. The Contractor shall provide, for the approval of the Administrator, recommendations for
procedures, products, and materials that are considered “Green” from an environmental
standpoint. The use of micro-fiber products is encouraged, as is the use of “Green” cleaning
chemicals which are not considered hazardous materials by the Federal or State Environmental
Protection Agencies.
F. Any procedure, product, or material that is approved by the Administrator as “Green” shall at least
match, if possible, the cleaning abilities of the more traditional cleaning agents, shall not cause
the expenditure of additional Contractor labor, and shall not add to the cost of products and
supplies. Cleaning and other products approved by the Administrator for use in this Contract will
be hereinafter referred to in the Performance Work Statement as ACP (Approved Cleaning
Product).
ARTICLE XL
WEEKEND POLICING
A. Police Exterior Areas, Including Curbside and Verandas
Collect and dispose of trash in waste receptacles; replace trash liners as needed; empty and
clean ash receptacles, collect surface litter with small broom and dustpan, powered blower or
“Billy Goat” vacuum. Spot clean entrance door glass and frames; clean trash containers and lids.
Mop/pressure wash verandas as needed to remove obvious soil.
B. Police and Restock Restrooms
Place “Closed for Cleaning” signs at entrances, pick up and dispose of trash and litter, empty
trash receptacles and replace liners as needed; restock paper goods, soap and sanitary napkins;
damp mop floors under urinals and other areas as needed, clean plumbing fixtures and mirrors
as needed and report malfunctioning automatic valves.
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C. Police Terminal and Other Areas
Clean glass doors at entrances, collect and dispose of trash and replace liners as needed; spot
vacuum or dust mop as needed; spot clean interior glass; remove any gross soil or stains from
furniture and building surfaces.
D. Deep-Clean Restrooms
Place “Closed for Cleaning” signs at entrances, pick up and dispose of trash and litter, empty
trash receptacles and replace liners as needed. Clean the restrooms according to the
Performance Work Statement.
E. CUSTODIAN W-1: SHORT INTERVAL SCHEDULE
Activity Start
Police Gate area, including restrooms 7:00 AM
Police Ticketing area, including restrooms 7:45 AM
Police Mid-terminal area, including TSA 8:10 AM
Police Bag claim area, including restrooms 8:40 AM
Police exterior 9:30 AM
Police FBO & outlying areas 10:00 AM
Clean Gate area restrooms 10:30 AM
Lunch Break 12:00 PM
Police Administration area 1:00 PM
Clean Ticketing area restrooms 1:15 PM
Clean Bag claim area restrooms 2:15 PM
Clean exterior 3:00 PM
End of Shift 4:00 PM
Total Work Hours: 8.00/Day
F. CUSTODIAN W-2: SHORT INTERVAL SCHEDULE
Activity Start
Police Gate area, including restrooms 1:00 PM
Police Ticketing area, including restrooms 1:45 PM
Police Mid-terminal area, including TSA 2:10 PM
Police Bag claim area, including restrooms 2:40 PM
Police exterior 3:30 PM
Police FBO & outlying areas 4:00 PM
Clean Gate area restrooms 4:30 PM
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Lunch Break 6:00 PM
Clean Ticketing area restrooms 7:00 PM
Clean Bag claim area restrooms 8:00 PM
Clean exterior 9:00 PM
End of Shift 10:00 PM
Total Work Hours: 8.00/Day
G. WORKING SUPERVISOR S-1 SHORT INTERVAL SCHEDULE
Activity Start
Clean the Mid-Terminal Area 10:00 PM
Clean the Baggage Claim Area 11:45 PM
Lunch Break 1:30 AM
Clean all Vestibules & Terrazzo Concourses 2:30 AM
Supervisory Duties 5:30 AM
End of Shift 7:00 AM
Total Work Hours: 8.00/Day
H. CUSTODIAN N-1: SHORT INTERVAL SCHEDULE
Activity Start
Clean the Gate Area, except for Terrazzo Concourse 10:00 PM
Lunch Break 2:15 AM
Continue Cleaning the Gate Area 3:15 AM
Clean the Ticketing Area, except for Terrazzo Concourse 4:45 AM
End of Shift 7:00 AM
Total Work Hours: 8.00/Day
I. CUSTODIAN N-2: SHORT INTERVAL SCHEDULE
Activity Start
Clean the Administrative Wing (2nd floor) 10:00 PM
Lunch Break 1:30 AM
Clean the FBO and other Outlying Facilities 2:30 AM
Clean the Exterior and Curbside Walk Areas 5:30 AM
End of Shift 7:00 AM
Total Work Hours: 8.00/Day
The schedules shown above are to be used as guidelines only, although they can be used to
depict the expected actions of the custodial staff. The Contractor may substitute its own short
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interval work schedules as long as the emphasis is placed on performing the assigned cleaning
work effectively and efficiently, not necessarily in the right place at the right time.
J. ROUTINE CUSTODIAL TASKS/FREQUENCY MATRIX
Cleaning Task
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Remove Trash, Replace Liners D D D D D
Vacuum Walk-off Mats D
Clean Entrance Glass D
Dust Horizontal Surfaces W D D
Damp Clean Surfaces W W D
Dust Mop/Sweep D D D D
Spot Mop - W D
Damp Mop D M
Wet Mop D AR
Scrub with Auto-Scrubber D
Restore Finish W
Spray-buff/Burnish W W
Vacuum Complete D W W D
Spot Carpets D D D D
Disinfect Drinking Fountains D - D D
Clean Interior Glass D D D D
Vacuum/Damp Clean Furniture W W
Report items needing repair D D D D D
Clean Glass and Mirrors D
Clean and Disinfect Fixtures D
Damp Wipe All Surfaces D
Replace Paper/Soap D
De-scale Urinals/Commodes W
Scrub/Pressure Wash Floor M
Power blow/vacuum Exterior Area D
Pressure Wash Verandas W W
5/D=Five (5) times/day; 3/D=Three (3) times/day; D=Daily; W=Once/Week; M=Monthly
ARTICLE XLI
PERFORMANCE STANDARDS FOR ROUTINE CUSTODIAL WORK
A. The Performance Standards for Routine Custodial Work are intended to provide a platform for the
routine cleaning tasks and frequencies for the most common housekeeping tasks that will be
performed on a frequent basis. The basic task category and frequency for the performance of the
tasks is shown on the preceding Task Frequency Matrices.
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B. If the facilities are properly cleaned following these performance standards and on the
frequencies stated earlier then the cleanliness of the facilities will meet or surpass the
expectations of ARA management. ACP will be used in these standards to represent “Approved
Cleaning Product” for the job as described.
C. REMOVE TRASH, REPLACE LINERS
1. All waste receptacles and other trash containers within the area should be
emptied and returned to their initial location. Boxes, cans, papers, etc. placed
near a trash receptacle will not be removed unless placed within the receptacle
itself or affixed with a label marked “please throw” or “trash”. All waste from such
trash receptacles should be removed from the area and placed at in one of the
collection dumpsters outside the terminal. The exterior of waste receptacles
should damp-wiped with the ACP as needed.
2. All plastic liners that are torn or obviously soiled should be removed from trash
receptacles and replaced with new plastic liners. The liners should be folded
back over the rim of the receptacle and made secure.
D. CLEAN ENTRANCE MATS
1. Interior entrance mats should be vacuumed daily. If the mat or surrounding area
is wet, it may be necessary to use a wet/dry vacuum. The mat should be
periodically removed at least weekly and the area underneath should be mopped
and allowed to completely dry before replacing the mat.
2. Clean exterior mats by sweeping, vacuuming, "bumping", or hosing. Exterior
mats should be replaced when they become worn, or are no longer capable of
trapping dirt and moisture. In the main terminal where the “slotted” matting or
other devices are installed in a pan, the matting shall be removed and the pan
cleaned at least once per month.
E. DUST BUILDING AND FURNITURE SURFACES
1. Use a micro fiber cloth, lambs-wool dusting tool, tank vacuum with dusting
attachments, or combination of these dusting tools to remove all dust, lint, litter,
dry soil, etc. from the horizontal surfaces of desks, chairs, file cabinets, and other
types of furniture and equipment and from horizontal ledges, window sills, blinds,
hand rails, etc., below 8’0” from the top of the floor surface. Items on desktops
are not to be disturbed. After regular dusting, all such surfaces should have a
uniform appearance, be free of any streaks, smudges, dust, lint, or litter. Dusting
should be accomplished by removal of soil from the area and not by rearranging
it from one surface to another. Desktops, counter tops, file cabinets and the like
must be completely cleared before dusting.
2. In stairwells, the tops and sides of any exposed, wall mounted lighting fixtures
shall be dusted weekly, as well as the tops of suspended light fixtures in other
areas of the buildings, up to a height of eight (8) feet.
F. REARRANGE FURNITURE AS REQUIRED
1. Chairs or other furniture moved by the custodial worker during the performance
of the work should be returned to their appropriate location. Furniture must be
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placed in specified location and missing items be reported. Seating in the Gate
area shall be damp-wiped once per week.
G. SPOT CLEAN FURNITURE, FIXTURES, WALLS, PARTITIONS, DOORS, ETC.
1. Use a clean micro fiber cloth and spray bottle of ACP (what is this) to remove
fingerprints, smudges, marks, streaks, etc. from washable surfaces of walls,
partitions, doors, desks (must be completely cleared), furniture, fixtures,
appliances, rest rooms and drinking fountains. After spot cleaning, there should
be no streaks, spots, or other evidence of removable soil. This includes both
sides of glass in exterior doors and vestibules and in offices.
H. DUST MOP/SWEEP
1. All visible litter such as paper, rubber bands, paper clips, chewing gum, etc.
should be picked up or swept and placed in a waste collection container.
2. Prior to sweeping the floor surface, use a mop and solution of ACP to remove
spills and obvious soil from the floor. Use a putty knife to remove gum, tar, and
other sticky substances. On terrazzo or other smooth finished floor surfaces, use
the largest micro fiber dust mop that is practical to remove accumulated soil and
litter. On concrete exterior areas use a push broom. The entire area to be swept
should be cleaned thoroughly to remove dust, dry soil, and other litter. Chairs
and trash receptacles should be tilted or moved where necessary to sweep
underneath. After the floor has been swept, the floor surface, including corners
and abutments should be free of streaks, litter, and spots caused by spills or
tracking. Soil can be removed from the dust mop by vacuuming, or carefully
brushing into a trash bag or container.
I. SPOT MOP
1. A wet mop, mop bucket and wringer, and an ACP solution should be used to
remove all obvious soil and non-permanent stains from the entire area. The ACP
solution should be changed periodically and remain clear. Trash receptacles,
chairs, etc. should be moved when necessary to spot mop underneath. After
being spot mopped, the floor should have a uniform appearance with no streaks,
swirl marks, detergent residue, or any evidence of soil. There should be no
splash marks or mop streaks on furniture, walls, baseboards, etc. or mop strands
remaining in the area.
J. DAMP MOP
1. Boarding ramps in the Gate area should be damp-mopped daily. Prior to being
damp mopped, the floor surface should be swept or dust mopped. A wet mop,
mop bucket and wringer, and an ACP solution should be used to remove soil and
non-permanent stains from the entire area. The ACP solution should be
changed periodically and remain clear. All accessible areas should be damp
mopped. Chairs, trash receptacles, etc. should be moved when necessary to
mop underneath. After being damp mopped, the floor should have a uniform
appearance with no streaks, swirl marks, detergent residue, or any evidence of
soil. There should be no splash marks or mop streaks on furniture, walls,
baseboards, etc. or mop strands remaining in the area.
K. WET MOP FLOORS
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1. Prior to being wet cleaned, the entire floor surface should be swept or dust
mopped. A wet mop, dual compartment mop bucket, and wringer, scrub brush,
floor squeegee and ACP should be used to remove all soil and non-permanent
stains from the entire floor, baseboards, etc. The ACP solution should be applied
to the entire floor area and allowed to remain for three to five minutes. Then the
entire floor area should be scrubbed with the scrub brush if the floor is heavily
soiled. In areas with floor drains, the floor should then be squeegeed dry and
rinsed with clear water. In areas without a floor drain, the solution should be
picked up with a wet mop and mop bucket and wringer or a wet pick-up vacuum
if available and then rinsed twice with clean water. The mop should always be
placed in the rinse water compartment of the mop bucket before being placed in
the ACP side of the bucket. All accessible areas should be wet cleaned. Chairs,
trash receptacles, etc. should be moved when necessary to mop underneath.
After being wet cleaned, the floor should have a uniform appearance with no
streaks, swirl marks, detergent residue, or any evidence of soil. There should be
no splash marks or mop streaks on furniture, walls, baseboards, etc. or mop
strands remaining in the area.
L. VACUUM TRAFFIC PATTERNS
1. Use an upright carpet vacuum or Power-vac with carpet tool to remove obvious
soil and litter from the carpet in the traffic areas and where surface soil is
apparent. Pick up and dispose of larger pieces of litter and debris.
M. VACUUM COMPLETE
1. Use an upright carpet vacuum to collect surface soil and embedded grit from all
areas accessible to the carpet vacuum. The vacuum should be adjusted to
correspond with the pile height of the carpet. Chairs and trash receptacles
should be tilted or moved where necessary to vacuum underneath. Additionally,
as necessary, to prevent any visible accumulation of soil or litter in carpeted
areas inaccessible to the upright carpet vacuum, a crevice tool and brush
attachment should be used. After the carpeted floor has been completely
vacuumed, it should be free of all visible litter, soil, and embedded grit.
N. SPOT CLEAN CARPETS
1. Use an ACP (carpet stain remover) solution, a clean micro fiber cloth, and a
nylon brush to remove obvious spots and stains from carpets. Spot cleaning
should be attempted only after the carpet has been completely vacuumed. Spray
a small amount of the solution directly onto the spot to be removed. Using the
nylon brush, start at the outer edges of the spot and brush toward the center.
Remove the residue with the clean micro fiber cloth. If the spot is not completely
removed, repeat the procedure. If the spot remains after the second attempt,
report the problem to the Supervisor.
O. RESTORE FINISH (SPRAY-BUFF FLOORS COATED WITH SYNTHETIC FLOOR FINISH)
1. Prior to being spray-buffed, the floor surface should be dust mopped and damp
mopped to remove any dry or wet soil. A single-disc floor machine, buffing pad,
and a spray bottle with spray-buffing solution should be used to restore a uniform
gloss and protective finish to terrazzo floors which are finished with a synthetic
floor finish. The spray-buff solution should be prepared by mixing a solution of
equal parts of water and floor finish. The areas accessible to the floor machine
should be spray buffed. Chairs, trash receptacles, etc. should be tilted and
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moved where necessary to spray-buff underneath. The floor should be dust
mopped after spray buffing. After spray buffing the entire floor should have a
uniform, glossy appearance, free of scuff- marks, heel marks, and other stains,
and should have a uniform coating of floor finish. All spray-buff solution should
be removed from baseboards, furniture, and waste receptacles. Entrance
vestibules should be spray-buffed daily.
P. RESTORE FINISH (BURNISH FLOORS COATED WITH SYNTHETIC FLOOR FINISH)
1. In wide open, non-obstructed, and clear areas use the “burnishing” technique to
restore the floor finish. This technique relies on the high level of heat generated
by a pad driven by an ultra high-speed floor machine to polish and restore the
surface of the finish. Generally, if the coat of floor finish is in good condition no
spray buff or burnishing material is required to polish the floor and restore the
surface of the finish. The burnishing technique requires an ultra high-speed floor
machine (1000 to 2500 RPM). The burnishing effect of the high-speed machines
is all that is needed to restore the luster and shine to the surface. If the floor
begins to show some signs of deterioration a solution of ½ water and ½ floor
finish can be damp-mopped onto the clean floor. Once this solution has dried the
floor can be burnished using the ultra high-speed floor machine equipped with a
burnishing pad.
Q. CLEAN AND DISINFECT DRINKING FOUNTAINS
1. Use a spray bottle of cleaner/disinfectant, micro fiber cloth, and a small
percolator brush or bottle brush to remove all obvious soil, streaks, smudges, etc.
from the drinking fountains and cabinets. Next clean all the porcelain and
polished metal surfaces including the orifices and drain. Damp wipe the sides of
the fountain and clean any exposed piping, as well as ventilation louvers. Report
any leaks or malfunctions to the supervisor. After cleaning, the entire drinking
fountain should be free of streaks, stains, spots, smudges, scale, and other
removable soil.
R. CLEAN INTERIOR GLASS
1. Use a spray bottle of ACP glass cleaning solution and a clean dry micro fiber
cloth to completely clean both sides of interior glass in doors, windows, partitions,
workstations, displays, trophy cases, mirrors, and other areas, up to 8’0” high.
Remove any papers, notices, and the like taped or otherwise attached to the
glass surfaces. Use a scraper or safety razor blade to remove these items.
Spray a small area (usually about 3’x4’) with the glass cleaner, and remove the
cleaner and soil with a circular motion of the clean cloth Use a brush, squeegee
and bucket of glass cleaning solution to clean large expanses or areas of glass.
After cleaning the glass shall present a clean, uniform appearance and be free of
any streaks, smudges, stain, or soil.
S. RESTROOMS
1. Refer to the frequency matrix for the frequencies for completing the restroom
cleaning tasks. Many of the restroom tasks are the same as for general
cleaning and are not duplicated here in this section.
2. Place a “Closed for Cleaning” sign in front of the restroom entrance. Sweep or
dust mop the floor and pick up and dispose of all litter. Empty the waste
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containers and damp wipe them as needed. Replace any soiled or torn liners.
Refill the soap and paper towel dispensers and replace toilet tissue as needed.
Hand soap dispensers and adjacent surfaces should be damp-wiped to remove
spillage.
T. CLEAN AND DISINFECT SINKS, COMMODES AND URINALS
1. Apply window cleaner to the mirrors and clean the mirrors with a paper towel,
being sure to remove any streaks or marks. Using the pump-up sprayer, apply
the ACP solution to the basins and counter tops and to the tiled wall area beside
the basins. Clean the tops, sides, insides, hardware, piping underneath and
counter tops between the basins with a micro fiber cloth. Dry the surfaces with a
dry cloth or paper towel to prevent spotting.
2. Use the pump-up sprayer to apply the ACP solution to all the urinals and to the
tiled wall area between and below the urinals and clean with a micro fiber cloth.
This cloth should be of a particular color that will be used only on commodes and
urinals. Clean the insides of the urinals with a bowl mop, making sure to remove
any scale and buildup. Use the bowl mop to clean the underside of the flushing
rim. Wipe metal surfaces dry with a clean cloth to prevent spotting. Clean under
the urinal if wall hung.
3. Use the pump-up sprayer to apply the ACP solution to the insides and outsides
of the commodes and to the wall areas beside them. Spray the top of the seat
first, then lift the seat and spray the remainder of the fixture. Clean the seat,
outside of the fixture, and wall beside the fixture with the same color cloth used to
clean the outsides of the urinals. Clean the inside of the fixture with a bowl mop,
making sure to remove any scale and buildup. Use the bowl mop to clean under
the flushing rim. Wipe dry the top of the seat and the metal surfaces with a cloth
to prevent spotting.
4. In smaller rest rooms, particularly in the Administration, TSA and Marshal’s areas
the use of a pump-up sprayer may not be practical. In these areas, use an
aerosol or spray bottle to apply the cleaner/disinfectant.
5. Spray a liberal amount of ACP solution onto the tiled floor surfaces. Mop the
floor, removing all soil and stains. Use a scrub brush for heavy or greasy soil.
Squeegee the mopping solution into the floor drain, or finish the mopping with a
well-wrung mop and mop bucket filled with ACP solution. Vacuum the carpeted
entranceway.
ARTICLE XLII
QUALITY STANDARDS
The standards shown below will, if enforced day-to-day, result in the ARA being maintained at a very high
level of cleaning. The key to success is the timely completion of the prescribed cleaning tasks on a
regular basis.
A. CARPETS
1. Cleaning:
Carpets will be thoroughly clean and free from dust, dirt, embedded grit, stains,
and debris. Nap will be laid in one direction. Visible spots or stains shall be
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removed. Worn or un-cleanable carpet tile should be replaced with new carpet
tile. Contractor to notify Administrator of need to replace any carpet tiles.
B. NON-CARPETED FLOORS
1. Preparation for wet cleaning
a. The entire floor surface shall be dust mopped. Cleaning solutions, where
used, have been mixed thoroughly and in the proportions specified in
approval products test without undue spillage of either solution or rinse
water. The concourse areas (terrazzo) will be power scrubbed with the
auto-scrubber.
b. Proper precautions will be taken to advise terminal occupants of wet
and/or slippery floor conditions, and erect suitable safety warning signs.
c. Care will be taken to prevent damage to furnishings, etc. The space to
be wet-cleaned will be properly prepared by sweeping or vacuuming the
floor area as necessary or otherwise clearing it of visible debris.
2. Floor Mopping:
a. The mopping work will be performed in such a manner as to properly
clean the floor surface, care having been taken to see that the correct
type and mixture of cleaning solution, if required, has been used.
b. All mopped areas will be clean and free from dirt, streaks, detergent
residue, mop marks and strands, etc., properly rinsed, if required, and
dry mopped to present an overall appearance of cleanliness.
c. Wall, baseboards, furniture and other surfaces will be free of
watermarks, scars, or marks from the cleaning equipment striking the
surfaces and splashing from the cleaning solution and rinse water.
d. Care will be taken throughout the mopping operation to prevent the
liquids and equipment from coming into contact with electric outlets
located in the floor areas or baseboards.
3. Preparation of Floor Area for Burnishing
a. Prepare the surface by dust mopping the entire area and removing any
wet spills or heavily soiled areas with a damp mop. Dried residue (gum,
etc.) should be removed with a putty knife and/or gum remover. When
finished, walls, baseboards, furniture bases and other surfaces will be
free of watermarks, marks from the cleaning equipment or cleaning
solutions.
4. Burnishing
a. Use the burnishing machine to burnish the entire floor (use a burnishing
pad), overlapping each pass by at least 6”. When the burnishing has
been completed, the floor surface shall have a uniform high gloss with no
scratch marks, swirl marks or blemishes of any kind. The burnishing
solution can be applied by using the auto scrubber. Burnishing solution
will be applied thinly, uniformly and evenly in such a manner as to avoid
skipping of areas. Walls, baseboards, furniture and other surfaces will
be free of solution residue and marks from the equipment.
C. PUBLIC AREAS
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1. Sweeping, Dusting and Pickup:
a. Public areas will be clean and free of dirt streaks, litter and spots caused
by spilling or tracking. No dirt or debris will be in corners, under furniture,
behind doors, or where dirt or debris has been picked up in cleaning
operations. Chewing gum and other foreign materials will be removed
from the area. All horizontal surfaces or surfaces that will hold dust will
be free of observable dust.
b. All surfaces shall have a uniform appearance, free of streaks, smudges,
dust, lint or litter.
c. There will be no spots on interior glass up to a height of 8’0” from floor
level. Doorknobs, panic bars, kick plates, railings, floors, and other
surfaces shall be cleaned and polished to the luster of new product.
d. Drinking fountains, including all sides, will be free of all debris and
spots. The wall surfaces around the drinking fountains will be free of
water spots and streaks. Drinking fountains will be sanitized to reduce
the possibility of germ contamination.
D. ALL TERMINAL AREAS
1. All wastepaper baskets will be empty and in place, clean and ready for use with
new liners. There will not be any foreign substances left in corners, under
furniture or behind doors. Carpets will be clean. Composition floors will be
clean, and have a uniform shiny gloss appearance. Furniture and equipment
moved during cleaning will be returned to its original location. There will be no
trash or litter under tables, or chairs.
2. All surfaces shall have a uniform appearance, free of streaks smudges, dust and
litter. Corners and crevices will be free from any dust. There will smudges or
finger marks on walls or interior glass. Window sills, door ledges, door frames,
door louvers, elevator doors, window frames, wainscoting, baseboards, columns
and partitions will clean and free of smudges or marks.
3. Mirrors, entrance doors and all interior glass will be clean and free of dirt, dust,
streaks, and spots. Exterior windows will be washed on both sides as scheduled.
E. RESTROOMS
1. After cleaning, restrooms will have no objectionable odor, all surfaces (except
wallpaper) will be wiped clean with no marks; commodes, urinals, sinks and
counter-tops will be dry, clean, and polished. Mirrors will be clean and streak-
free. Floors will be clean, dry, and free from streaks, stains or whirl marks.
Grout and baseboards will be clean and free of stains. All towel and hand soap
dispensers will be filled. Waste baskets will be empty and will have clean liners.
ARTICLE XLIII
ENTIRE AGREEMENT
This Contract, together with all of the Contract Documents, shall constitute the entire agreement between
the parties and any prior understanding or representation of any kind preceding the date of this Contract
shall not be binding upon either party except to the extent incorporated in this Contract.
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Contract for Custodial Services
ARTICLE XLIV
GOVERNING LAW
This Contract will be construed under Georgia law, including the Georgia Uniform Commercial Code; all
remedies available under that code are applicable to this Contract. Contractor and City fix jurisdiction and
venue for any action brought with respect to this Contract in Augusta-Richmond County, Georgia.
ARTICLE XLV
LEGAL CONSTRUCTION
If any provision contained in this Contract is held to be invalid, illegal or unenforceable, that invalidity,
illegality or unenforceability will not effect any other provision of this Contract and this Contract will be
construed as if the invalid, illegal or unenforceable provision had never been contained in this Contract.
ARTICLE XLVI
PRIOR CONTRACTS SUPERSEDED
This Contract and the Contract Documents constitute the sole and only agreement between
CONTRACTOR and CITY with respect to the subject matter of this Contract and supersede any prior
understandings or written or oral contracts between CITY respecting the subject matter of this Contract.
ARTICLE XLVII
COUNTERPARTS
This Contract may be executed concurrently in one or more counterparts, each of which will be deemed
to be an original, but all of which will together constitute one Contract.
ARTICLE XLVIII
FURTHER ACTS
CITY and CONTRACTOR each agrees to perform any additional acts and execute and deliver any
additional documents as may reasonably be necessary in order to carry out the provisions and effectuate
the intent of this Contract.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their
appropriate officials, as of the date first written above.
SIGNATURES TO FOLLOW
BALANCE OF PAGE LEFT BLANK INTENTIONALLY
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AUGUSTA-RICHMOND COUNTY, GEORGIA
_______________________________________
By: Mayor Deke Copenhaver
ATTEST:_______________________________
Lena Bonner, Clerk
AUGUSTA AVIATION COMMISSION
______________________________________
By: Karlton Howard
Title: Chairman
ABM Southern Management
_______________________________________
By:
As its: __________________________________
(SEAL)
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Contract for Custodial Services
Attachment A
PRICING
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Contract for Custodial Services
Attachment B
BID SUBMITTAL FORMS
Attachment number 1Page 33 of 33
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, August 20, 2010 for furnishing:
Bid Item #10-148 Automated Firing Range System for Sheriff’s Office
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, August 10, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but
rather pursuant to its code of ordinances, this local government operates instead a Local
Small Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 15, 22, 29, August 5, 2010
Metro Courier July 21, 2010
cc: Tameka Allen Interim Deputy Administrator
Ronnie Strength Sheriff’s Office
Mary Ann Gibbs Sheriff’s Office
Robert Partain Sheriff’s Office
Attachment number 2Page 1 of 1
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Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 6
Attachment number 5Page 2 of 6
Attachment number 5Page 3 of 6
Attachment number 5Page 4 of 6
Attachment number 5Page 5 of 6
Attachment number 5Page 6 of 6
Commission Meeting Agenda
10/5/2010 5:00 PM
Brownfield Community-Wide Assessment Grant for Hazardous Substances and Petroleum Consent, Clean Up Grant
and the Targeted Brownfield Assessment Program
Department:Housing & Community Development
Caption:Motion to approve the filing of three (3) environmentally related
grants/services: Brownfield Community-Wide Assessment Grant for
Hazardous Substances and Petroleum, EPA Clean Up Grant and the
Targeted Brownfield Assessment Program through the Environmental
Protection Agency. (Approved by Administrative Services Committee
September 27, 2010)
Background:A Brownfield is defined as: real property, the expansion, redevelopment, or
reuse of which may be complicated by the presence or potential presence of
a hazardous substance, pollutant, or contaminant. · The Brownfield
Community-Wide Assessment Grant for Hazardous Substances and
Petroleum ($400,000) will allow Housing and Community Development
Department (HCDD) to inventory, characterize, assess, and conduct
planning and community involvement related to Brownfield. The funds will
be used to address sites contaminated by petroleum and hazardous
substances, pollutants, or contaminants including hazardous substances co-
mingled with petroleum. · The EPA Cleanup Grant ($200,000) will
provide funding to carry out cleanup activities at Brownfield sites. These
activities would require a Phase I and Phase II Environmental Assessment.
· The Targeted Brownfield Assessment (TBA) program ($200,000) is
not a grant program, but a service provided through an EPA contract in
which EPA directs a contractor to conduct environmental assessment
activities to address the requestor’s needs if there is a concern in a
Brownfield site. This program will cover the cost of the Phase I and Phase II
Environmental Assessment for sites that potentially require clean up. The
project period for each grant is three years.
Analysis:These grants will be used to address sites contaminated by petroleum and
hazardous substances, pollutants, or contaminants (including hazardous
substances co-mingled with petroleum). One public meeting will be held to
provide citizens an opportunity to participate in the development of the
application prior to submission of the Brownfield Community-Wide
Assessment Grant for Hazardous Substances and Petroleum.
Financial Impact:There will be no financial impact to the municipality. The Community Wide
Assessment Grant for Petroleum and Hazardous Substances will be in the
amount of $400,000.
Alternatives:none
Cover Memo
Recommendation:Approve the submission of the Brownfield Community Wide Assessment
Grant for Petroleum and Hazardous Substances in the amount of $400,000
and approve the future submission of the EPA Clean Up Grant and the
Targeted Brownfield Assessment Program applications in the amount of
$200,000.00.
Funds are Available in
the Following
Accounts:
The EPA Clean Up Grant and Targeted Brownfield Assessment Program
applications will be submitted at a later date.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Department of the Navy
Department:
Caption:Motion to approve the renewal of the lease agreement between Augusta,
Ga. and the Department of the Navy (Naval and Marine Corps Reserve
Center) for a term July 1, 2010 to June 30, 2011.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
Ordinance Relating to Parking Violations and Enforcement
Department:Clerk of Commission
Caption:Motion to approve an Ordinance to amend the Augusta, Georgia Code
Article Twelve, Sections 3-5-92 through 3-5-95.1 relating to parking
violations and enforcement; to add new Sections 3-5-95.2 through 3-5-
95.24; to allow the Downtown Development Authority to enforce parking
violations and use collected funds for revitalization in Downtown Augusta;
to repeal all Ordinances and parts of Ordinances in conflict herewith; to
provide an effective date and for other purposes. (Approved by
Administrative Services Committee September 13 & 27, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 23
Attachment number 1Page 2 of 23
Attachment number 1Page 3 of 23
Attachment number 1Page 4 of 23
Attachment number 1Page 5 of 23
Attachment number 1Page 6 of 23
Attachment number 1Page 7 of 23
Attachment number 1Page 8 of 23
Attachment number 1Page 9 of 23
Attachment number 1Page 10 of 23
Attachment number 1Page 11 of 23
Attachment number 1Page 12 of 23
Attachment number 1Page 13 of 23
Attachment number 1Page 14 of 23
Attachment number 1Page 15 of 23
Attachment number 1Page 16 of 23
Attachment number 1Page 17 of 23
Attachment number 1Page 18 of 23
Attachment number 1Page 19 of 23
Attachment number 1Page 20 of 23
Attachment number 1Page 21 of 23
Attachment number 1Page 22 of 23
Attachment number 1Page 23 of 23
Commission Meeting Agenda
10/5/2010 5:00 PM
Implementation of NetMotion Virtual Private Network (VPN) software
Department:Information Technology
Caption:Motion to approve the purchase of NetMotion Software for mobile
connectivity. (Approved by Public Safety Committee September 27,
2010)
Background:Information Technology is requesting approval to purchase NetMotion
Virtual Private Network (VPN) software to enhance the ability of Augusta’s
Public Safety Offices by providing a reliable connection to our current New
World server. With our current move to 4G broadband in all of our Public
Safety vehicles, this software will provide a stable and reliable connection
for the Sheriff’s Office and the Fire Department to our current CAD system,
at a much faster rate. This software is designed to maintain a stable
connection so our Public Safety Offices will be able to receive their dispatch
calls with no delay’s, allowing better response time to public safety
calls. NetMotion is designed to work with our current mobile devices in the
field. By purchasing this software we will also be able to increase our
transmitting speed of data to all of our vehicles in the field. This software,
once implemented, will improve our overall response to the citizens of
Augusta - Richmond County by allowing us to respond to calls in a quicker
and more efficient manner.
Analysis:Information Technology conducted an evaluation of three different VPN
software providers. NetMotion was selected as the most reliable and stable
platform of the three vendors. NetMotion Wireless has proven expertise in
wireless mobile computing, with more than 1,600 organizational customers
representing over 450,000 device licenses accessed by mobile workers.
Major customers include Atlanta Gas & Light, Con Edison, Cox
Communications, Continental Airlines, Florida Highway Patrol, LAPD, the
Mayo Clinic, St. Jude Medical Center and Columbia County Sheriff’s
Office.
Financial Impact:Funding, in the amount of $90,000, is available in Information Technology’s
SPLOST accounts for Wireless Projects (GL# 325-12-2110/JL#209-92-
5003).
Alternatives:Remain on current network and not upgrade.
Recommendation:Approve the agenda item.
Funds are Available in
the Following (GL# 325-12-2110/JL#209-92-5003).
Cover Memo
Accounts:
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
DELL INC
P. O. BOX 534118
ATLANTA, GA 30353
SOFTWARE HOUSE INC.
33 KNIGHTSBRIDGE ROAD
PISCATTAWAY, NJ 08854-3925
CDWG
230 N. MILWAUKEE AVE.
VERNON HILLS, IL 60061
Tameka Allen
Information Technology Steve Smead
Information Technology
Bid Item 10-179 mailed 8/26/2010
Bid Item 10-179
Professional Services – NetMotions
Information Technology
Bid Due: Fri. 9/10/2010 @ 11:00 a.m.
Attachment number 2Page 1 of 1
Invitation to Bid Professional Services
Sealed bids for Professional Services will be received at this office until Friday, September 10, 2010 @ 11:00
a.m. for furnishing:
Bid Item #10-179 NetMotion Software for Information Technology Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of
Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the
Procurement Department by Fax at 706-821-2811 or by mail no later than Monday, August 30, 2010 by
5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference on an eligible local project, the certification statement as a local bidder and
all supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining
the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Interim Deputy Administrator
Steve Smead Information Technology
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
New World Systems Field Reporting for Sheriff's Office
Department:Information Technology
Caption:Motion to approve Contract with New World Systems, Inc. for the New
World Field Reporting Software Product. (Approved by Public Safety
Committee September 27, 2010)
Background:Augusta currently uses New World software to manage 911 Computer
Aided Dispatch as well as Richmond County Sheriff's Office (RCSO)
processes including records management, case management,
and corrections management. Field Reporting is a tool that will enable
deputies to submit incident & accident reports from their patrol cars instead
of using paper processes. Additionally, the Field Reporting program enables
deputies in the field to have access to more advanced technology tools used
for searching and retrieving data from the New World database, which they
do not currently have.
Analysis:Sheriff's Deputies currently file reports using traditional paper-based
methods. Paperwork is generated in the field, and is usually either hand-
written or typed on a Mobile Data Terminal (MDT). Paperwork related to
incidents is then forwarded through the chain of command, and finally
entered into the Records Management System (RMS) by the RCSO Records
Division. The Field Reporting product will eliminate redundant typing and
scanning of information by managing reports electronically.
Financial Impact:This project will be funded by grant funds acquired by the Richmond
County Sheriff's Office.
Alternatives:N/A
Recommendation:Approve Contract with New World Systems, Inc. for the New World Field
Reporting Software Product
Funds are Available in
the Following
Accounts:
2010: 111032630 $152,000 available 2011: 111032634 $133,000 available
Other funds will be allocated in 2011 by grant and budget amendment
REVIEWED AND APPROVED BY:
Procurement.
Cover Memo
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
&RUSRUDWH :HVW%LJ%HDYHU5RDG6XLWH7UR\0LFKLJDQ- -269-ZZZQHZZRUOGV\VWHPVFRP
September 7, 2010
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Mr. Mike Blanchard
Augusta / Richmond County
530 Greene St.
Augusta, GA 30911
Dear Mr. Blanchard:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibits AA, A and B) are to be reviewed and approved by you and/or your
authorized representative. They describe the additional software and services you have requested along
with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement with Richmond County, GA are
incorporated and will apply.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS£ CORPORATION
(New World)
AUGUSTA/RICHMOND COUNTY, GEORGIA
(Customer)
By: _______________________________
Larry D. Leinweber, President
By: _______________________________________
Authorized Signature Title
By: _______________________________________
Authorized Signature Title
Date: ______________________________
Date: _____________________________________
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
7KH³(IIHFWLYH'DWH´RIWKLV$JUHHPHQWLVWKHODWWHURIWKHWZRGDWHVLQWKHDERYHVLJQDWure block.
PRICING ASSUMES CONTRACT EXECUTION BY SEPTEMBER 30, 2010.
Attachment number 1Page 1 of 7
CONFIDENTIAL
1A CNT 090710 Mobile FR Page 2 of 7 Augusta/Richmond County, GA
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total Cost Summary: Licensed Standard Software and Implementation Services
DESCRIPTION OF COST COST
A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A $380,000
1. Licensed Standard Software $677,720
2. Less Customer Loyalty Software Discount (297,720)
B. IMPLEMENTATION AND THIRD PARTY PRODUCTS AND SERVICES 75,000
1. PROJECT MANAGEMENT as further described in Exhibit B
2. IMPLEMENTATION AND TRAINING SERVICES as further described in Exhibit B
ONE TIME PROJECT COST: $455,000
C. TRAVEL EXPENSES (Estimate) ± billed as incurred $15,000
D. STANDARD SOFTWARE MAINTENANCE SERVICES $108,435/annually
PRICING ASSUMES CONTRACT EXECUTION BY SEPTEMBER 30, 2010.
Attachment number 1Page 2 of 7
CONFIDENTIAL
1A CNT 090710 Mobile FR Page 3 of 7 Augusta/Richmond County, GA
Exhibit AA / COST SUMMARY AND PAYMENT SCHEDULE
II. Payments for Licensed Standard Software and Implementation Services
DESCRIPTION OF PAYMENT PAYMENT
A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A $380,000
1. Amount invoiced upon Effective Date (25%) $95,000
2. Amount invoiced upon Installation of Licensed Standard 95,000
Software (25%)
3. Amount invoiced upon Functional Operation of Application 95,000
Software on 30 Mobile Units (25%)
4. Amount invoiced 90 days after Functional Operation of 95,000
Application Software on 30 Mobile Units (25%)
B. IMPLEMENTATION AND THIRD PARTY PRODUCTS AND SERVICES 75,000
1. Amount invoiced upon the Effective Date $16,875
2. Amount invoiced 90 days after the Effective Date 16,875
3. Amount invoiced 180 days after the Effective Date 16,875
4. Amount invoiced 270 days after the Effective Date 16,875
5. Amount invoiced 365 days after the Effective Date 7,500
ONE TIME PAYMENTS: $455,000
C. TRAVEL EXPENSES (Estimate) $15,000*
(These expenses are billed as incurred)
1. 10 trips are anticipated.
2. Travel Time for the estimated 10 trips is not included in this estimate and will be billed as incurred.
3. Travel Expenses shall not exceed $15,000 without &XVWRPHU¶V prior written consent.
*Estimate
D. STANDARD SOFTWARE MAINTENANCE SERVICES $108,435
Standard Software Maintenance Agreement (SSMA) fees will increase for the above software change and
will commence on May 1, 2012; year one cost to be prorated to run concurrently with &XVWRPHU¶Vexisting
SSMA. Subsequent year SSMA fees for the above software will be consistent with the SSMA agreement
currently in effect.
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE.
Attachment number 1Page 3 of 7
CONFIDENTIAL
1A CNT 090710 Mobile FR Page 4 of 7 Augusta/Richmond County, GA
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
1. License Fee for Licensed Standard Software And Documentation Selected By Customer:
Application Package Cost
MOBILE SOFTWARE
MOBILE SOFTWARE ON THE RS/6000 1
1. Additional Aegis Software for RS/6000 Message Switch
- Mobile Upload Software (1-500 users) 2 70,000
MOBILE MANAGEMENT SERVER
2. Aegis Mobile Management Server Software (1-500 units)
- Base CAD/NCIC/Messaging No Charge
- Field Reporting 25,000
- Field Reporting Data Merge 6,000
CLIENT SOFTWARE
3. Aegis® Law Enforcement Mobile Unit Software (308 Units)
Mobile Messaging
State Photo Download $200 ea. 53,400
4. Aegis® Law Enforcement Mobile Unit Software
Field-Based Reporting
LE Field Reporting (Federal Standards) (308 Units) $1,000 ea. 267,000
The following 4 New World Reports are included:
- Incident (1 form)
- Case (1 form)
- Arrest (1 form)
- Supplement (1 form)
LE Field Reporting Compliance (308 Units) $200 ea. 53,400
LE Accident Field Reporting 3 (225 Units) $1,000 ea. 267,000
The following New World Report is included:
- Accident (1 form)
LE Accident Field Reporting Compliance (225 Units) $300 ea. 80,100
Field Investigation Field Reporting (2 Forms) (83 Units) $300 ea. 80,100
Mobile Upload of Field Reports (308 Units) $600 ea. 160,200
NEW WORLD STANDARD SOFTWARE LICENSE FEE
$677,720
LESS CUSTOMER LOYALTY SOFTWARE DISCOUNT (297,720)
TOTAL SOFTWARE LICENSE FEE 4,5 $380,000
Attachment number 1Page 4 of 7
CONFIDENTIAL
1A CNT 090710 Mobile FR Page 5 of 7 Augusta/Richmond County, GA
Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ENDNOTES
1 Currently supporting Motorola, Data Radio (DMP & IP), CDPD, EDACS, GPRS, 802.11 and Electrocom
Mobile Communication solutions only.
2 The Mobile Upload software provides for the automated upload of New World's Law Enforcement Field
Reporting data over Customer's mobile data network. Customer is responsible for obtaining from their mobile
vendor, the written definition and documentation of the optimal (mobile message) record size to upload laptop
data over the mobile network to be used. This definition must be received within thirty (30) days of this
Agreement being executed.
3 LE Accident Field Reporting requires Scene PD. Scene PD will provide an upgrade path from Customer's
currently licensed Easy Street Software.
4 Prices assume that all software proposed is licensed.
5 If taxes or fees are imposed, they are the responsibility of the purchaser and will be remitted to New World
upon being invoiced.
Attachment number 1Page 5 of 7
CONFIDENTIAL
1A CNT 090710 Mobile FR Page 6 of 7 Augusta/Richmond County, GA
EXHIBIT B
PROJECT MANAGEMENT, IMPLEMENTATION AND
TRAINING SUPPORT SERVICES
1. Project Management Services
New World shall act as Project Manager to assist &XVWRPHU¶V management in implementing the Exhibit A
software. This responsibility will include documenting, coordinating and managing the overall Implementation Plan
with &XVWRPHU¶V management and the Customer Liaison. Project Management Services include:
a) a summary level Implementation Plan;
b) a detail level Implementation Plan;
c) revised Implementation Plans (if required);
d) monthly project status reports; and
e) project status meetings
x a project review (kickoff) meeting at &XVWRPHU¶V location
x progress status meeting(s) will occur during implementation via telephone conference or at
&XVWRPHU¶V location; and
x a project close-out meeting at &XVWRPHU¶V location to conclude the project.
f) New World consultation with other vendors or third parties.
g) a Pre-Trip Report will be provided to Customer for review two weeks in advance of trip
The implementation services fees described in Exhibit AA include Project Management fees for a period up to 12
months after the Effective Date.
2. Implementation and Training Support Hours Recommended
It is recommended that appropriate support hours are allocated for all Licensed Standard Software listed in Exhibit
A to insure successful implementation of and training on each application package. Based on the Licensed Standard
Software listed on Exhibit A, up to 300 hours of New World implementation and training support services have
been allocated for this project. Excess hours requested shall be billed at the Hourly Rate. Avoiding or minimizing
custom or modified features will aid in keeping the support costs to the amount allocated. Customer agrees to
reimburse New World for support trips canceled by Customer less than ten (10) days before the scheduled start
date to cover 1HZ:RUOG¶V out-of-pocket costs and lost revenues. The recommended implementation and training
support services include:
a) implementation of each package of Licensed Standard Software;
b) Customer training and/or assistance in testing for each package of Licensed Standard Software;
and
c) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff.
The project management, implementation and training support services provided by New World may be performed
at &XVWRPHU¶V premises and/or at New World national headquarters in Troy, Michigan (e.g., portions of project
management are performed in Troy).
Attachment number 1Page 6 of 7
CONFIDENTIAL
1A CNT 090710 Mobile FR Page 7 of 7 Augusta/Richmond County, GA
Exhibit B / PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES
3. Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff;
c) New World consultation with other vendors or third parties;
d) modifying the Licensed Standard Software;
e) designing and programming Licensed Custom Software; and
f) maintaining modified Licensed Standard Software and/or custom software.
Customer may request these additional services in writing using 1HZ :RUOG¶V Request For Service (RFS)
procedure (or other appropriate procedures mutually agreed upon by Customer and New World and will be
provided at the Hourly Rate).
Attachment number 1Page 7 of 7
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Commission Meeting Agenda
10/5/2010 5:00 PM
Purchase of Services Grant #JB-08ST-0002 for Juvenile Offenders
Department:Clerk of Commission
Caption:Motion to approve Purchase of Services Grant #JB-08ST-0002 for Juvenile
Offenders. (Approved by Public Safety Committee September 27, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 9
Attachment number 1Page 2 of 9
Attachment number 1Page 3 of 9
Attachment number 1Page 4 of 9
Attachment number 1Page 5 of 9
Attachment number 1Page 6 of 9
Attachment number 1Page 7 of 9
Attachment number 1Page 8 of 9
Attachment number 1Page 9 of 9
Commission Meeting Agenda
10/5/2010 5:00 PM
2010 Airport Sweeper
Department:Finance Department, Fleet Management Division
Caption:Approve request from the Augusta Regional Airport at Bush Field to
purchase one (1) runway sweeper.
Background:The Augusta Regional Airport requests the purchase of one truck mounted
runway sweeper to upgrade their current equipment. The airport currently
uses an older broom type sweeper which is no longer effective or efficient
with the amount of current aircraft traffic entering and exiting the airport on
a daily basis. The new truck mounted vacuum type sweeper is much more
efficient in time consumption and the cleaning of the runways.
Analysis:Fleet Management would like to utilize the Federal General Services
Administration bid program to purchase the unit. The GSA low bid for this
unit was awarded to Maryland Industrial Trucks (bid award number GS-
30F-1012H as indicated by the attachment paperwork.
Financial Impact:The unit will be purchased for $203,848 using the GMA lease program, with
an annual premium of $40,769.60 each year for 5years.
Alternatives:1. Approve the aware to Maryland Industrical Trucks, Inc. 2. Do not
approve the request.
Recommendation:Approve request to purchase the runway sweeper from Maryland Industrial
Trucks, Inc. for $203,848.00 through the GMA lease program.
Funds are Available in
the Following
Accounts:
631-00-0000/1119114 (GMA Lease Pool)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Attachment number 1Page 1 of 11
Attachment number 1Page 2 of 11
Attachment number 1Page 3 of 11
Attachment number 1Page 4 of 11
Attachment number 1Page 5 of 11
Attachment number 1Page 6 of 11
Attachment number 1Page 7 of 11
Attachment number 1Page 8 of 11
Attachment number 1Page 9 of 11
Attachment number 1Page 10 of 11
Attachment number 1Page 11 of 11
Commission Meeting Agenda
10/5/2010 5:00 PM
Carol Nimmons
Department:Clerk of Commission
Caption:Consider a request from Ms. Carol Nimmons regarding a reduction in the
amount of her property taxes for this year.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 6
Attachment number 2Page 2 of 6
Attachment number 2Page 3 of 6
Attachment number 2Page 4 of 6
Attachment number 2Page 5 of 6
Attachment number 2Page 6 of 6
Commission Meeting Agenda
10/5/2010 5:00 PM
Hotel/Motel Tax and car rental fees
Department:
Caption:Motion to approve an ordinance for reallocation of Hotel/Motel tax and car
rental fees. (Requested by Commisioner Don Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
Ordinance Relating to Parking Violations and Enforcement
Department:Clerk of Commission
Caption:Motion to approve an Ordinance to amend the Augusta, Georgia Code
Article Twelve, Sections 3-5-92 through 3-5-95.1 relating to parking
violations and enforcement; to add new Sections 3-5-95.2 through 3-5-
95.24; to allow the Downtown Development Authority to enforce parking
violations and use collected funds for revitalization in Augusta; to repeal all
Ordinances and parts of Ordinances in conflict herewith; to provide an
effective date and for other purposes. (Approved by Administrative
Services Committee September 13, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 23
Attachment number 1Page 2 of 23
Attachment number 1Page 3 of 23
Attachment number 1Page 4 of 23
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Attachment number 1Page 6 of 23
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Attachment number 1Page 13 of 23
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Attachment number 1Page 16 of 23
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Attachment number 1Page 18 of 23
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Attachment number 1Page 21 of 23
Attachment number 1Page 22 of 23
Attachment number 1Page 23 of 23
Commission Meeting Agenda
10/5/2010 5:00 PM
Engineering/Street Lighting
Department:Engineering/Traffic
Caption:Motion to approve a resolution creating street lighting districts. (Approved
by Engineering Services Committee September 27, 2010)
Background:The Engineering Department has been petitioned by the citizens requesting
street lighting in their neighborhood pursuant to a 1971 Commission
Resolution authorizing the creating of Street Lighting Districts. The
petitioners agree to pay for all costs associated with the installation, ongoing
maintenance and energy.
Analysis:Currently, street lighting is non-existing in these areas. Street lighting has
been an effective measure to increase pedestrian and vehicular safety, assist
in crime prevention, and to promote businesses and community pride.
Financial Impact:Street Lighting Districts are funded by a self supporting fund. Street
Lighting charges vary based on the type lighting requested or required,
billable front footage, and light wattage and spacing. Costs for the subject
districts follow: Lighting District No. 75D Berckmans Hills $.45/ft
Alternatives:Approve Street Lighting District No. 75D
Recommendation:Approve Street Lighting District No. 75D
Funds are Available in
the Following
Accounts:
2760416105233111
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Department Traffic Engineering Section
507 Telfair Street
Augusta, Georgia 30901
Georgia, Richmond County:
A petition has been filed with the Board of Commissioners of
Richmond County, Georgia for the installation and maintenance of
street lights in Street Light District No. 75D Berckman Hills.
Street Lighting District No. 75D consists of a part of Ashland
Drive and Boy Scout Road. Reference: Richmond County GA Tax Map
18-3; parcels 67-73. Tax Map 18-4; parcels 1,2,15,26.01,27. Tax
Map 25-2 parcels 1-9, 15-18, 22. Same to be installed and the
annual service charge to be assessed against the abutting
property. Said petition has been set for hearing before the Board
of Commissioners at ___________________o'clock
______________________in room 806 Municipal Building, 530 Greene
Street, Augusta, Georgia. All persons whose interest are affected
by the proposed installation of street lights are hereby notified
to appear in person or by attorney at said time and place and
present such objection or evidence herein as their interest
require.
This _______day of ________________, 20______.
____________________Chairman
AUGUSTA-RICHMOND COUNTY
COMMISSION-COUNCIL
RICHMOND COUNTY, GEORGIA
Attachment number 1Page 1 of 5
SREET LIGHTING RESOLUTION
A resolution providing for the installation of street lights
and the assessment of the annual cost of maintaining and
operating said street lights against abutting property.
WHEREAS a resolution was adopted by the Board of
Commissioners of Richmond County, Georgia, on the 19th day of
October, l971, authorizing creation of certain street light
districts in Richmond County pursuant to Constitutional Amendment
(GA. Laws 1970, Vol. l, page 1097); and affected by the
hereinafter described improvements have petitioned the Board of
Commissioners of Richmond County, Georgia, for the installation of
street lights.
NOW, THEREFORE, BE IT RESOLVED, by the Commission-Council of
Richmond County, Georgia, as the governing body of said County,
that there be and there is hereby created and established within
the are area of Richmond County, Street Light District No. 75D,
for the purpose of building, erecting, establishing, maintaining
and operating street lights and lamps for the illumination of the
public streets, roads, sidewalks and ways therein, as more
Particularly shown and delineated on map entitled "Street Light
District No. 75D, which map is attached hereto and made a part of
this resolution by reference; and
BE IT FURTHER RESOLVED that the boundaries of said district
as enumerated on said map be and the same are hereby established
as shown and delineated on said map as full and complete as if the
full legal description of the courses, distances and boundaries of
said district are fully set forth herein.
Attachment number 1Page 2 of 5
BE IT FURTHER RESOLVED that the annual cost and charges for
the maintenance and operation of said street lights shall be at a
rate of $.45 per front foot per year and shall be a lien upon the
abutting property annually and continuing each year until all
annual charges have been paid.
IT IS ORDERED that a copy of this resolution, together with a
copy of said map be transmitted to the Tax Commissioner of
Richmond County, for the collection of any and all taxes and/or
service charges which may be imposed against any businesses,
residents and property served by said facilities.
Adopted by the Board of Commissioners of Richmond County,
Georgia, this ___________day of ______________, 20_____.
____________________________
Mayor, Commission-Council
Richmond County, Georgia
Attest:
______________________
Clerk
Attachment number 1Page 3 of 5
AJENDA ITEM _________
EDITION _____________
Date: September 16, 2010
To: Hon. Deke Copenhaver, Mayor
Members of Commission
Chairman, Engineering Services Committee
Through: Abie L. Ladson, P E Director, Engineering Dept.
Through: Fred Russell, Administrator
From: Steven J. Cassell, PE, PTOE,
Assist. Director²Traffic Engineering
Subject: Petitioned Street Lighting Districts
File Reference: 09-005E (A)
CAPTION: Recommend approval of resolution creating street
lighting districts.
BACKGROUND: The Engineering Department has been petitioned by
the citizens requesting street lighting in their neighborhood
pursuant to a 1971 Commission Resolution authorizing the
creating of Street Lighting Districts. The petitioners agree
to pay for all costs associated with the installation, ongoing
maintenance and energy.
ANALYSIS: Currently, street lighting is non-existing in these
areas. Street lighting has been an effective measure to
increase pedestrian and vehicular safety, assist in crime
prevention, and to promote businesses and community pride.
FINANCIAL IMPACT: Street Lighting Districts are funded by a
self supporting fund. Street Lighting charges vary based on the
type lighting requested or required, billable front footage, and
light wattage and spacing. Costs for the subject districts
follow:
Lighting District No. 75D Berckmans Hills
Attachment number 1Page 4 of 5
AGENDA ITEM _______
EDITION _______
September 16, 2010
Page 2
REQUESTED AGENDA DATE: Committee Meeting:
Commission Meeting:
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR ACCOUNTS:
2760416105233111/Legal Advertising
ADMINISTRATOR: FINANCE:
SJC/ALL/PJ
Cc: Charles Gifford
Agenda File
Traffic Engineering File
Attachment number 1Page 5 of 5
Commission Meeting Agenda
10/5/2010 5:00 PM
Indemnity/Hold Harmless and Mowing and Maintenance Agreement for Doug Barnard Parkway
Department:Planning Commission
Caption:Motion to approve Indemnity/Hold Harmless Agreement and Mowing and
Maintenance Agreement for Doug Barnard Parkway. (Approved by
Engineering Services Committee September 27, 2010)
Background:On October 20, 2009 the Commission approved the filing of an Application
for a Gateway Grant from GDOT for roadside enhancement and
beautification on Doug Barnard Parkway in the vicinity of the Augusta
Regional Airport and the Wastewater Treatment Plant. The grant was
subsequently approved for $50,000 and work on the project is about to
begin. An indemnity statement for placing and irrigation on the right-of-way
and a maintenance agreement are requirements in order to obtain the
encroachment permit. Time is of the essence because planting has to occur
between October 15 and 29 if we are to qualify for an additional grant for
2010 funds.
Analysis:The application was made with the understanding that we would indemnify
the GDOT regarding the irrigation and take over maintenance. Maintenance
will be done by the Treatment Plant contractor.
Financial Impact:There will be a cost involved that would be incurred by the Utilities
Department.
Alternatives:Approve or relinquish the grant
Recommendation:Approve
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Local Administered Project (Lap) Certification Agreement
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve Local Administered Project (Lap) Certification
Agreement between Augusta-Richmond County and Georgia Department of
Transportation (GDOT) as requested by AED. (Approved by Engineering
Services Committee September 27, 2010)
Background:According to Federal Highway Administration (FHWA), Locally
Administered Projects (LAP) by cities and counties in 45 States across the
nation are estimated to involve $6-$8 billion in Federal-aid contracts.
Nearly 25% of the national Federal-Aid program is now administered by
local public agencies and in Georgia’s Statewide Transportation
Improvement Program 20.86% is currently shown as locally administered
projects. The purpose of the agreement is to authorize qualified Local
Public Agencies (LPA) to manage certain core activities for Federal-aid
funded projects under federal and state guidelines. GDOT stewardship
includes the responsibility to assure local projects meet or exceed all
applicable Federal and State laws, standards and requirements.
Analysis:AED is qualified and experienced to manage federal and state projects and is
currently managing the following FHWA/GDOT projects: 1. Alexander
Drive 2. St. Sebastian Way/Greene St./15th Street 3. Windsor Spring Rd.,
Section IV 4. Windsor Spring Rd., Section V 5. Wrightsboro Rd.
Improvements
Financial Impact:No financial impact.
Alternatives:1) Approve Local Administered Project (Lap) Certification Agreement
between Augusta-Richmond County and Georgia Department of
Transportation (GDOT) as requested by AED. 2) Do not approve project.
Recommendation:APPROVE ALTERNATIVE ONE
Funds are Available in
the Following
Accounts:
NO FUNDING REQUIRED.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
10/5/2010 5:00 PM
Property Condemnation - Right of Way, Keisha Martin, property owner, Belair Hills Subdivision Improvement Project
Tax Map 51, Parcel 52; 3968 Scott Street Augusta ARC Project No 323-04-201823332
Department:Law Department
Caption:Motion to authorize condemnation to acquire title of property for right of
way for the Belair Hills Subdivision Project, (Parcel 134-0-004-00-0) 3968
Scott Street. (Approved by Engineering Services Committee September
27, 2010)
Background:Despite repeated efforts, the City has been unable to reach an agreement
with the property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project delays, it is
necessary to condemn subject property. The required property consists of
42,120 square feet of right of way. The appraised value is
$30,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: GL 324-
04-1110-54.11120 JL 2038243335-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Street Lighting 9/2010
Department:Engineering/Traffic
Caption:Motion to approve installation of streetlights along Walton Way between
8th Street and 10th Street. Installation will be performed by Georgia Power
as requested by Traffic Engineering .(Approved by Engineering Services
Committee September 27, 2010)
Background:This project will upgrade the street lights along the frontage of the City’s
new Judicial Center as well as close an existing gap in the city’s
streetlighting along Walton Way that currently exists between 8th Street and
9th Street.
Analysis:Upgrade will improve pedestrian and roadway lighting along Walton Way.
Financial Impact:Based on the proposal provided by Georgia Power, the cost of installation is
$64,500.
Alternatives:1) Approve the proposed supplement. 2) Do not approve.
Recommendation:Approve option 1.
Funds are Available in
the Following
Accounts:
276-041610-5414410
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/5/2010 5:00 PM
Wrightsboro Road Widening
Department:Engineering
Caption:Motion to approve Capital Project Budget number 324-041110-201824333
and Supplemental Agreement Number One to Cranston Engineering Group,
PC, in the amount of $25,345.00 to provide detailed modeling analysis for
the Wrightsboro Road Widening, Phase I project. Funding is available in the
project engineering account for the Engineering Department. (Approved by
Engineering Services Committee September 27, 2010)
Background:Phase I of the Wrightsboro Road Widening Project was part of SPLOST
Phase IV and called for traffic operational improvements along Wrightsboro
Road between Augusta West Parkway and Marks Church Road. The area
covered by this project is adjacent to Augusta Mall, and I-520 and is
essential to the regional mobility of this area. Therefore, as concepts have
been developed, an important tool for evaluating the effects of specific
improvements is through simulation modeling. The additional modeling for
this project will include the existing, build year and design year scenarios
and used to analyze proposed intersection and interchange modifications in
the area.
Analysis:The additional modeling for the interchange corridor will provide integral
analysis and evaluation as well as serving as a visual aid during public
hearings on the project.
Financial Impact:Funds are available in the project engineering 324-041110-5212115-
201824333 upon Commission’s approval.
Alternatives:1)Approve Capital Project Budget number 324-041110-201824333 and
Supplemental Agreement Number One to Cranston Engineering Group, PC,
in the amount of $25,345.00 to provide detailed modeling analysis for the
Wrightsboro Road Widening, Phase I project. Funding is available in the
project engineering account for the Engineering Department. 2) Do not
approve and cancel project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5212115/201824333-5212115
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized for CPB# 324-041110-201824333. This project is
for Wrightsboro Road Widening, Phase I design cost associated with traffic
operational improvements along Wrightsboro Road between Augusta West
Parkway and Marks Church Road. This authorization is for Engineering
associated with the said project, in the total amount of $25,345.00 to be
funded by the Special 1 % Sales Tax, Phase IV to provide detailed modeling analysis
on the project for Supplemental Agreement Number One.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 2,782,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
By Basin By District
Raes Creek $2,782,000 7th $2,782,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 9.16.2010
Attachment number 1Page 1 of 2
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-201824333 $2,782,000 $0 $2,782,000
TOTAL SOURCES: $2,782,000 $0 $2,782,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824333 $398,000 $0 $398,000
SA #1: Cranston Eng/PB Americas, Inc. $25,345
ADVERTISING
324-04-1110-5233119-201824333 $2,000 $0 $2,000
CONTINGENCYCONTINGENCY
324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000
TOTAL USES: $2,782,000 $0 $2,782,000
2 of 2 9.16.2010
Attachment number 1Page 2 of 2
(SA01 – For changes more than $20,000) September 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Please do not process this document. Once approved by the Commission, the original
will be sent to Clerk of Commission for execution. For information reference this
request contact Shelette @ ext 5070.
Project No. 324-041110-201824333
Supplemental Agreement No.1
PO: 179102
WHEREAS, We, “Cranston Engineering Group” Consultant, entered into a contract with
Augusta-Richmond County on “April 1, 2010”, for engineering design services associated with
the “Wrightsboro Rd. Widening Phase I ”, Project No. 324-041110-201824333, File Reference
No. 10-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Engineering Services to provide detailed modeling analysis
For the Wrightsboro Road Widening, Phase I
It is agreed that as a result of the above described modification the contract amount is
increased by $25,345.00 from $196,430.00 to a new total of $221,775.00
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, “Cranston Engineering Group”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect,
except insofar as it might be modified by this Supplemental Agreement.
This day of , 2010.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Fred Russell, Administrator
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Commission Meeting Agenda
10/5/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held September 21st, and legal meeting held September 27, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/5/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo