HomeMy WebLinkAbout2010-09-07-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
9/7/2010
5:00 PM
INVOCATION:
Reverend Jim McCollough, Pastor Woodlawn United Methodist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Ms. Margaret Armstrong. RE: Inter-City Community.
Attachments
B. Dr. Ricardo Azziz, M.D., MPH, MBA, President of MCG. RE: Vision for the
Medial College of Georgia.
Attachments
C. Mr. Darin J.Coats. RE: Ideas to promote tourism dollars.
Attachments
D. Mr. Sammie L.Sias. RE: Special Neighborhood Task Force.
Attachments
CONSENT AGENDA
(Items 1-33)
PLANNING
1. ZA-R-197- A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition to amend the Comprehensive Zoning Ordinance of
Augusta Richmond- County by amending Section 26-1 (Special Exceptions)
Permitted Uses (Excavation of mineral deposits). (Approved by the Commission
August 17, 2010 - second reading)
Attachments
PUBLIC SERVICES
2. Motion to approve the FY2011 Cooperative Agreement with CSRA RC for senior
nutrition program. (Approved by Public Services Committee August 30, 2010)
Attachments
3. Motion to approve Augusta Regional Airport's reorganization of personnel under FY
2010 Budget. (Approved by Public Services Committee August 30, 2010)
Attachments
4. Motion to approve Augusta, Georgia’s purchase of Bus Shelters from Lamar
Advertising. (Approved by Public Services Committee August 30, 2010)
Attachments
5. Motion to approve allowing additional time until September 21st for the collection of
the fees associated with the consideration of probation, suspension or revocation of
the Business Tax Certificate for Mr. Willie Brewer, d/b/a: Sand Hill Grill, 2457
Wheeler Road, for failure to pay the Richmond County Health Department fee for
services. (Approved by Public Services Committee August 30, 2010)
Attachments
6. Motion to approve allowing additional time until September 21st for the collection of
fees associated with the consideration of probation, suspension or revocation of the
Business Tax Certificate for Mr. Joseph Christie, d/b/a: Munchies, 1149 Broad Street,
for failure to pay the Richmond County Health Department fee for services.
(Approved by Public Services Committee August 30, 2010)
Attachments
7. Motion to approve allowing additional time until September 21st for the collection
of fees associated with the consideration of probation, suspension or revocation of
the Business Tax Certificate for Mr. Satish Kalra, d/b/a: Bombay Central Indian
Cuisine, 3112 Washington Road, for failure to pay the Richmond County Health
Department fee for services. (Approved by Public Services Committee August 30,
2010)
Attachments
8. Motion to approve acceptance of a grant contract from GDOT in the amount of
approximately $414,593 and to conditionally award construction contract #10-110B
to HASCO INC. in the amount of $269,482.70 for airport improvements at Daniel
Field, contingent upon receiving a GDOT grant contract in the amount of
approximately $414,593. (Approved by Public Services Committee August 30,
2010)
Attachments
ADMINISTRATIVE SERVICES
9. Motion to approve an Ordinance to amend 7-4-52 to provide for more realistic
responsibilities for the Historic Preservation Commission related to maintenance and
repair of historic properties. (Approved by the Commission August 17, 2010 -
second reading)
Attachments
10. Motion to approve an Ordinance to amend the Augusta Richmond County Charter
and Laws of Local Application, Section 1-30; to modify the term of Mayor
Pro Tempore; to have the term of Mayor Pro Tempore coincide with the terms of
Commission Committee Chairs and Commission Committee members; to repeal
all Charter, Code Sections and Ordinances and parts of Charter, Code Sections and
Ordinances in conflict herewith; to provide an effective date and for other
purposes. (Approved by Administrative Services Committee August 30, 2010)
Attachments
PUBLIC SAFETY
11. Motion to approve a Grant Application for the Renewal 2010 VOCA Continuation
Grant in the amount of $35,261 with a match of $8,815 used to fund victim advocate
salaries and allow the provision of direct services to crime victims. (Approved by
Public Safety Committee August 30, 2010)
Attachments
12. Motion to approve authorizing the Administrator to work with the Sheriff's,
Marshal's Offices and Code Enforcement to put the operation of Augusta-Richmond
County Neighborhood Special Task Force in place for a 90-day trial period
utilizing existing personnel from each agency and to identify a funding sources for the
operations if it is determined that it will remain as an on-going program. (Approved
by Public Safety Committee August 30, 2010)
Attachments
13. Motion to approve an application for a Purchase of Services Grant for Juvenile
Offenders. (Approved by Public Safety Committee August 30, 2010)
Attachments
FINANCE
14. Motion to approve the request from Patrick Clayton, Chief of School Safety and
Security, Richmond County School System, for a donation of surplus public safety
vehicles and portable radios. (Approved by Finance Committee August 30, 2010)
Attachments
15. Motion to approve the funding and to allow the review/compilation report from
Project Access to stand for this year and that an audit for the current year and next
year be completed as required by current procedures. (Approved by Finance
Committee August 30, 2010)
Attachments
16. Motion to approve allowing five golf statues to remain at the Augusta Museum of
History and one placed at the Augusta Regional Airport for a one year renewable
loan. (Approved by Finance Committee August 30, 2010).
Attachments
ENGINEERING SERVICES
17. Motion to approve and authorize the Engineering Department to prepare and submit
a project proposal to GAEPD to receive financial assistance through the Section 319
Water Quality grant program (ARC providing in-kind services equivalent to 40% of
the grant amount). (Approved by Engineering Services Committee August 30,
2010)
Attachments
18. Motion to authorize Construction Manager, R. W. Allen and Associates, LLC. to
proceed with the foundation package on the TEE Center by September 8, 2010 and
approve a component change to existing Purchase Order (P179109) in the amount of
$710,842.00. This scope of work is to include auger cast piles, pile caps and grade
beams, (Approved by Engineering Services Committee August 30, 2010)
Attachments
19. Motion to approve award of the design build contract for HVAC Upgrades to the
Municipal Building Complex and Various Locations for the City of Augusta to The
Menk Company to be funded by federal stimulus grant. (Engineering Services
Committee August 30, 2010)
Attachments
20. Motion to approve the selection committee’s recommendation to select the Potts
Company as the Construction Manager at Risk for the Augusta, Georgia Sheriff’s
Office Building. The cost for General Conditions, Preconstruction Services and
Construction Management Fees is $784,442.00. (Approved by Engineering
Services Committee August 30, 2010)
Attachments
21. Motion to authorize the execution of an agreement between the Georgia EPD and
Augusta for regulatory testing at a cost of $29,500 per year for the period covering
July 1, 2010-June 30, 2013. (Approved by Engineering Services Committee
August 30, 2010)
Attachments
22. Motion to approve granting Georgia Power an easement for their utilities to provide
electrical service to the new exercise building for the Augusta Green Jackets at their
location. Also approve having the agreement executed by the appropriate City of
Augusta official(s). (Approved by Engineering Services Committee August 30,
2010)
Attachments
23. Motion to approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering and Augusta Utilities Departments for Hill
Haven Subdivision. (Approved by Engineering Services Committee August 30,
2010)
Attachments
24. Motion approve the deeds of dedication, maintenance agreements, and road Attachments
resolution submitted by the Engineering and Augusta Utilities Departments for
Magnolia Ridge (formerly Dennis Farms). (Approved by Engineering Services
Committee August 30, 2010)
25. Motion to approve an Option for the purposes of acquiring a Right-of-Way between
Solutia, Inc., as owner, and Augusta, Georgia, as optionee, in connection with the
Marvin Griffin Road Improvement Project, (923 sq. ft.) in fee and (N/A sq. ft.) of
permanent construction and maintenance easement from the property located at 1612
Marvin Griffin Road, private, at the purchase price of $450.00. (Approved by
Engineeering Services Committee August 30, 2010)
Attachments
26. Motion to approve an Option for the purposes of acquiring an Easement between
Thelma L. Crowder, as owner, and Augusta, Georgia, as optionee, in connection with
the East Augusta Roadway and Drainage Improvement Project, (1,250 sq. ft.) of
permanent drainage and utility easement from the property located at 630 Aiken
Street, private, at the purchase price of $1,982.00. (Approved by Engineering
Services Committee August 30, 2010)
Attachments
27. Motion to approve the award of Owner Change Order in the amount of $148,468.00
for changes requested in ASI #6, 7, 8, 9 and 10 for the new ARC Judicial Center.
(Approved by Engineering Services Committee August 30, 2010)
Attachments
28. Motion to authorize condemnation to acquire title of a portion of property for
permanent easement and temporary construction easement for 60106 – Butler Creek
Interceptor Upgrade West. PIN: 094-0-374-00-0. Address: 3236 Amanda Circle.
(Approved by Engineering Services Committee August 30, 2010)
Attachments
29. Motion to approve entering into a contract with NOVA ENGINEERING for Special
Inspections and Construction Materials Testing associated with construction of the
Reynolds Street Parking Deck Project. (Approved by Engineering Services
Committee August 30, 2010)
Attachments
30. Motion to approve entering into a contract with CSRA Testing for Special
Inspections and Construction Materials Testing associated with construction of the
Augusta Trade Exhibit and Event (TEE) Center. (Approved by Engineering
Services Committee August 30, 2010)
Attachments
31. Motion to authorize AED to extend the current Engineering Services Agreement
with W. R. Toole for six weeks, not to exceed $29,820.00; funded from the project
construction account. Also, approve Capital Project Budget Change Number Six and
Attachments
Supplemental Agreement Number Six on the Windsor Spring Road Improvements
project. (Approved by Engineering Services Committee August 30, 2010)
32. Motion to authorize Augusta-Richmond County to donate the parcel of right of way
that has to be acquired to construct the improvements on the Wrightsboro Road
Project from Jimmie Dyess Parkway to I-520, ARC project number 323-04-
296823309. Parcel 103A consists of 0.264 acres in fee simple and 0.122 acres of
permanent easement. The Georgia Department of Transportation (GDOT) is funding
and acquiring the right of way for this project. (Approved by Engineering Services
Committee August 30, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
33. Motion to approve the minutes of the regular meeting of the Commission held
August 17th, and Legal meeting held August 30, 2010.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
9/7/2010
AUGUSTA COMMISSION
REGULAR AGENDA
9/7/2010
(Items 34-39)
PUBLIC SERVICES
34. Motion to conditionally award construction contract #10-146 to Pinnacle USA, Inc. in
the amount of $1,494,368.00 for the Terminal Building Renovations and Addition to
Daniel Field Airport, contingent upon successful review of bidder’s qualifications and
capabilities. (No recommendation from Public Services Committee August 30,
2010)
Attachments
ADMINISTRATIVE SERVICES
35. Discuss and receive as information amending the 2010 Action Plan Due to a change
in the 2010 allocations for the Community Development Block Grant (CDBG),
Emergency Shelter Grant (ESG), HOME Investment Partnerships (HOME) and
Housing Opportunities for Persons with AIDS (HOPWA) Program.
Attachments
PUBLIC SAFETY
Upcoming Meetings
www.augustaga.gov
36. Motion to approve the acceptance of a grant award in the amount of $39,086 for
grant period 7/1/10- 6/30/11 for the Augusta Judicial Circuit Drug Court with
no matching funds required.
Attachments
37. Report from the Information Technology Department on the Living Green Initiative.
Attachments
OTHER BUSINESS
38. Discuss the results of the dam inspections. (Requested by Commissioner Joe
Bowles)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
39. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
9/7/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Jim McCollough, Pastor Woodlawn United Methodist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Margaret Armstrong
Department:
Caption:Ms. Margaret Armstrong. RE: Inter-City Community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Medical College of Georgia
Department:
Caption:Dr. Ricardo Azziz, M.D., MPH, MBA, President of MCG. RE: Vision for
the Medial College of Georgia.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Mr. Darin J. Coats
Department:
Caption:Mr. Darin J.Coats. RE: Ideas to promote tourism dollars.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Mr. Sammie L.Sias
Department:
Caption:Mr. Sammie L.Sias. RE: Special Neighborhood Task Force.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption:ZA-R-197- A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition to amend the Comprehensive Zoning
Ordinance of Augusta Richmond- County by amending Section 26-1
(Special Exceptions) Permitted Uses (Excavation of mineral deposits).
(Approved by the Commission August 17, 2010 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 26-1 (Special Exceptions – permitted uses)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the
following in Section 26-1 (q) (1)
(1) Submission of a copy of a Mined Land Use Plan, pursuant to 391-3-3-
05 of the Georgia Environmental Rules, that has been submitted to the
Georgia Environmental Protection Division along with EPD’s approval of
the plan.
SECTION II. That the Comprehensive Zoning Ordinance is amended by replacing the
following in Section 26-1 (q) (1)
(1) Evidence that a Mined Land Use Plan, pursuant to 391-3-3-05 of the
Georgia Environmental Rules, is being prepared for submission to Georgia
E.P.D. No mining activity may be conducted without an approved Mined
Land Use Plan.
SECTION III. That the Comprehensive Zoning Ordinance is amended by modification of the
following language in Section 26-1 (q) (2) (a) and (b)
(2) Submission of a plat prepared by a Georgia Registered Land Surveyor
at the time of the application showing conformance to the following
spacing requirements:
(a) No activity under this Subsection shall be conducted within
300 feet of a residence
(b) No activity under this Subsection shall be conducted within
100 feet of an R-zone boundary unless a consent form provided by
the Planning Commission and signed by the affected property
owners is provided with the application.
SECTION IV. That the Comprehensive Zoning Ordinance is amended by modification of the
language in Section 26-1 (q) (2) (a) and (b) as follows:
Attachment number 1Page 1 of 2
(2) Submission of a plat prepared by a Georgia Registered Land Surveyor
at the time of the application showing conformance to the following
spacing requirements:
(a) No activity under this Subsection shall be conducted within
300 feet of a residence not located on the same property.
(b) No activity under this Subsection shall be conducted within
100 feet of an adjoining R-zoned property unless a consent form
provided by the Planning Commission and signed by the affected
property owners is provided with the application.
SECTION V. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2010.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
2011 Cooperative agreement
Department:Recreation and Parks
Caption:Motion to approve the FY2011 Cooperative Agreement with CSRA RC for
senior nutrition program. (Approved by Public Services Committee
August 30, 2010)
Background:The Recreation and Parks Dept has operated the countywide senior services
nutrition program as the service provider for Augusta-Richmond County
since 2004.
Analysis:The program provides an important service to our senior adults in Augusta
at six sites across the city, but also to hundreds of homebound residents who
receive "meals on wheels".
Financial Impact:See attached breakdown of grant funds and local match, which is $25,353
for the state fiscal year(July 1, 2010 thru June 30, 2011)
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
acct. # 220054322
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Augusta Regional Airport Re-Organization
Department:Augusta Regional Airport
Caption:Motion to approve Augusta Regional Airport's reorganization of personnel
under FY 2010 Budget. (Approved by Public Services Committee August
30, 2010)
Background:Upon the arrival of the Augusta Aviation Commission's new Executive
Director, one of the issues before the Commission was the question of the
Airport's organization, its structure and its effectiveness as an operational
unit. Since that time meetings have been held with Commissioners, tenants,
customers, county officials, and most importantly observations have been
catalogued of the Airport staff's workings and productivity relative to
overall Mission, goals, and objectives of the Aviation Commission.
Analysis:The attached analysis and chart proposes a new structure that realigns the
Airport's structure to more properly reflect the Aviation Commission's core
business and insures the integrity of the Airport's Federal Operating
Certificate and compliance with all Regulatory requirements of that
certificate.
Financial Impact:The proposed re-org abolishes a total of eleven (11) positions in the amount
of $297,518.00. Eight (8) new positions and one (1) upgrade are created for
a total of $406,688.00. In addition, custodial services are outsourced for a
savings of $134,200.00. Year over year net savings to the Aviation
Commission is $25,030.00.
Alternatives:Deny request.
Recommendation:The Augusta Aviation Commission recommends the adoption of the FY
2010 Augusta Regional Airport Re-Organization as presented.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
July 8, 2010
Rod Powell, SPHR
Human Resources Director
Human Resources Department
530 Greene Street Room 601
Augusta, Georgia 30901
RE: Airport Re-Org 2010
Dear Rod:
As discussed, the Augusta Aviation Commission has approved the above referenced re-organization of the
Augusta Regional Airport, and has instructed me to take the necessary steps in order to implement it. I have
redrafted the original presentation to conform to Human Resources requirements and have attached the
requisite forms necessary for your processing.
Upon my arrival, one of the issues before the Augusta Regional Airport Commission was the question of the
Airport’s organization, its structure and most importantly, its effectiveness as an operational unit. This
matter had been held in abeyance pending my review and recommendation to the Aviation Commission.
Since that time I have met with Commissioners, tenants, customers, county officials and most importantly
observed the workings and productivity of the Airport staff.
As you know, it is the responsibility of the Airport’s Executive Director to oversee the strategic and
operational planning of the Airport’s organization. I found the existing organizational structure to be
bifurcated, with the Director of Operations controlling almost all of the
departments normally managed by an Executive Director including police, fire, operations, maintenance,
training, fixed base operations, IT, custodial and landscaping, etc. This current structure isolates the
Executive Director and leaves him out of touch with the day-to-day operations of the Airport and most of its
employees. It also creates confusion both internally and externally, particularly with the Federal and State
regulatory agencies involved in the certification of the Airport.
A second and even more alarming issue is that many of the important and required regulatory functions have
either not been staffed at all or are inadequately staffed. This would include having only one person
dedicated to the oversight of its main Federal operating certificate, which of course is our core business.
Most certificated airports build an entire management team around this function to insure continuing
compliance There is also evidence that compartmentalization has occurred in some areas leading to a lack of
flexibility to utilize existing staff in the most efficient and cost effective fashion.
Third, the current organizational structure ignores major lines of business responsible for producing the
revenue that sustains the Airport’s self-sufficiency and there is no business strategy in place to guide the
Airport or its Commission in developing new economic and business opportunities. It also appears as if the
Attachment number 2Page 1 of 3
County’s governance relative to the Augusta Regional Airport is redundant and at times ineffectual given the
uniqueness of its business.
Attached is the existing organizational chart for the Augusta Regional Airport as budgeted for Fiscal Year
2010. In addition, I have attached a new approved (by the Augusta Aviation Commission) organizational
chart that makes several significant changes along with a newly recalculated cost to implement. The first
analysis sent to you was prior to the bid opening of outsourced janitorial services and parking lot shuttle
drivers, therefore it did not accurately reflect the savings that we now know can be realized.
As can be seen, there are six Department Directors recommended as opposed to the three in the existing
chart. These six will all be direct reports to the Executive Director. The new Departments would be:
Aircraft Rescue and Fire Fighting with Chief Paulk as the Department Director; Marshals Department
functioning as a contract Department with Lt. Steve Johnson as the Department Head; Operations would be
restructured to include a new unit known as the Airport Operations Department staffed with mid-
management level agents and the Aircraft Services group functioning as a semi-autonomous organization
under the direction of the Airport Operations Director Tim Weegar; Marketing and Communications would
remain under the leadership of its Director, Diane Johnston; Finance and Administration would remain under
the leadership of its Director, Tammy Strange; and Maintenance and Facilities would be restructured and
come under the leadership of a new Department Head with qualifications as an Engineer as well as practical
experience with the maintenance of an FAR Part 139 Airport. Finally the Customer Service Officers
(parking lot shuttle drivers) have been transferred by contract to the Republic Parking management
contractor.
In summary the new chart reduces five current positions and adds six new positions. In addition, four part-
time positions are reduced for a net loss of one full-time equivalent in the proposed reorganization of the
Augusta Regional Airport. The projected financial and budgetary impacts for a 6 month impact are as
follows:
Current Position Title
Current Pay
Grade
Current
Salary
Proposed Position
Title
Propose
d Pay
Grade
Proposed
New Salary
$
Difference
Between
Proposed
& Current
Salary Total Impact
Director of
Engineering 57 $ 81,874 0 $ 81,874
FireFighter Engineer 45 $ 41,478 0 $ 41,478
Airside Operations 47 $ 45,957 0 $ 45,957
Airside Operations 47 $ 45,957 0 $ 45,957
Airside Operations 47 $ 45,957 0 $ 45,957
Airside Operations 47 $ 45,957 0 $ 45,957
Administrative
Assistant 44 $ 39,403 0 $ 39,403
Secretary I 39 $ 34,095
Administrative
Assistant 44 $ 39,403 $ 14,148 $ 14,148
Total New and/or Adjusted Salary &
Benefits $ 406,689
Attachment number 2Page 2 of 3
Current Position Title
Current Pay
Grade
Current
Salary
Proposed Position
Title
Propose
d Pay
Grade
Proposed
New Salary
$
Difference
Between
Proposed
& Current
Salary Total Impact
Airside/Landside Agent 43 $ 47,108 Deleting Position $ (47,108)
Safety/Training Officer 48 $ 59,699 Deleting Position $ (59,700)
Property & Maint
Super/Cust. 44 $ 44,762 Deleting Position $ (44,763)
Custodian II 32 $ 22,688 Deleting Position $ (22,688)
Custodian II 32 $ 25,446 Deleting Position $ (25,447)
Customer Service
Coordinator 42 $ 26,355 Deleting Position $ (26,355)
Shuttle Driver (P/T) 28hrs@ 9.95 $ 15,595 Deleting Position $ (15,595)
Shuttle Driver (P/T) 28hrs@ 9.95 $ 13,981 Deleting Position $ (13,981)
Shuttle Driver (P/T) 28hrs@ 8.92 $ 15,595 Deleting Position $ (15,595)
Shuttle Driver (P/T)
28hrs@ 7.85 $ 12,303 Deleting Position $ (12,304)
Shuttle Driver (P/T) 28hrs@ 8.92 $ 13,981 Deleting Position $ (13,981)
Total for deleted positions $ (297,518)
Grand total $ 109,171
FY2010 Impact $ 54,586
Finally, the Contract for Custodial Services has been finalized and sent for Commission approval. The actual
savings to the Airport under 2010 budget is $134,200.00 or $67,100.00 remaining in this fiscal year. After
subtracting the above FY 2010 impact from the custodial savings the Airport will recognize a $12, 514.00
net gain through the implementation of this reorganization of personnel.
In closing, I appreciate all of the assistance given by you and your staff allowing us to work through the
County procedures necessary for a change in the organizational structure. Please let me know if I have
missed anything or if you and your staff require additional information on this subject.
Sincerely,
Gary W. Le Tellier, AAE
Executive Director
cc: Aviation Commissioners
Fred Russell, Administrator
Pamela Everett, Legal Counsel
Attachment number 2Page 3 of 3
ARFF Chief Marshals Department
(1)
Director of
Operations
(1)
Admin Manager
(1)
Secretary/
Receptionist (1)
Admin Asst I
(1 position)
Lieutenants
Fire Fighters Engineer
(5)
Fire Fighter Engineer
(1 new position)
(1)
SGT
(1)
Deputies
(8)
Communications
Center
(6 PT)
Admin Asst 1
(1)
(1)
FBO Supervisor (1)
Quality Control (1)
Admin Asst I
(1 – upgrade)
Airside Ops
(4 new positions)(1 new position)
Customer Service
Director of
Operations
Director of
Marketing &
Communication (1)
Director of Finance/
Administration (1)Director of Engine
and Maintenan
FBO Supervisor (1)
Aircraft Line Chief
(3)
IT Security
(1)
Landside Ops
(1 new position)
Communication (1)
DBE/Contracts
(1)
Financial Program
Mgr. (1)
Accounts Receivable
Clerk
(1)
Accounts Payable
Clerk (1)
and Maintenan
(1 new positio
Maintenance
Superintendant
Airfield
Mainte
Contract Custodial
Service
Aircraft Service Lead
(3)
Aircraft Service
Specialist (3)
Customer Service
Clerk (3)
Clerk (1)
Vehicle/
Mainte
Attachment number 3Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Bus Shelter Contract
Department:Augusta Public Transit
Caption:Motion to approve Augusta, Georgia’s purchase of Bus Shelters from
Lamar Advertising. (Approved by Public Services Committee August 30,
2010)
Background:APT is requesting to purchase 73 bus shelters from Lamar
Advertising. Lamar Advertising has been the sole owner and advertiser of
the shelters since May 19, 1997, when Augusta, Georgia made an agreement
with Lamar to supply the shelters.
Analysis:The approval of this purchase would be a great asset to the citizens of
Augusta-Richmond County and earn additional revenue from the
advertising.
Financial Impact:The funding for this venture would come from the City funds.
Alternatives:None. If you do not approve this purchase, Augusta Public Transit would
have to purchase new shelters to replace the ones that would be removed by
Lamar.
Recommendation:Approve the purchase.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
BILL OF SALE
STATE OF GEORGIA
COUNTY OF ___________
KNOW ALL MEN BY THESE PRESENTS, that for and in consideration of the sum of
TWO HUNDRED TWENTY THOUSAND AND NO/100 ($220,000.00) DOLLARS and other
valuable consideration – ONE HUNDRED TEN THOUSAND AND NO/100 ($110,000.00) to
be paid as cash at closing and ONE HUNDRED TEN THOUSAND AND NO/100 ($110,000.00)
to be secured by note due February 28, 2011 to the undersigned, The Lamar Company, L.L.C.,
a Louisiana limited liability company ("Seller"), by The City of Augusta ("Buyer"), the receipt
and sufficiency of which is hereby acknowledged, Seller does hereby grant, bargain, sell and
convey unto Buyer, fee simple ownership of the following described property, free of any liens
or any encumbrances, to-wit:
Any and all property described on the attached Exhibit “A”.
TO HAVE AND TO HOLD the said property unto Buyer, its successors and assigns
forever.
Buyer acknowledges it is purchasing the above-described assets “as is, where is” without
any warranty whatsoever provided by Seller.
IN WITNESS WHEREOF, Seller has hereunto set its hand effective on the ______ day
of _____________, 2010.
WITNESSES: The Lamar Company, L.L.C., Seller
By: Lamar Media Corp., its sole member
____________________________________ By:_________________________________
Mike Nihill, Vice-President
____________________________________
The City of Augusta, Buyer
____________________________________ By:_________________________________
Deke Copenhaver, Mayor
____________________________________
Attachment number 1Page 1 of 2
I hereby certify that on this date, before me, Notary Public for the County and State
aforesaid, personally appeared Mike Nihill, to me known to be the person who executed the
foregoing instrument for the purposes therein contained.
Witness my hand and official seal in the County and State aforesaid this ______ day of
_____________, 2010.
____________________________________
Notary Public
My commission expires:_______________
I hereby certify that on this date, before me, Notary Public for the County and State
aforesaid, personally appeared Deke Copenhaver, to me known to be the person who executed
the foregoing instrument for the purposes therein contained.
Witness my hand and official seal in the County and State aforesaid this ______ day of
_____________, 2010.
____________________________________
Notary Public
My commission expires:_______________
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Delinquent Fees
Department:License & Inspection Department
Caption:Motion to approve allowing additional time until September 21st for the
collection of the fees associated with the consideration of probation,
suspension or revocation of the Business Tax Certificate for Mr. Willie
Brewer, d/b/a: Sand Hill Grill, 2457 Wheeler Road, for failure to pay
the Richmond County Health Department fee for services. (Approved by
Public Services Committee August 30, 2010)
Background:The owner of Sand Hill Grill, 2457 Wheeler Road, is delinquent in
submitting payment for Richmond County Health Department fee for
services, pursuant to the following Augusta-Richmond County Codes:
FINANCE AND TAXATION : §2-1-38. Right to Deny, Suspend, or
Revoke a Business Tax Certificate; (a). A Business Tax Certificate under
this Chapter may be denied, suspended, or revoked if one or more of the
following exists: (3). The applicant or holder of the certificate intends to
violate or has violated any federal or state law, or local ordinance or any
ordinance or resolution regulating such business or intends to violate any
regulation made pursuant to authority granted for the purpose of regulating
such business. RULES OF DEPARTMENT OF HUMAN RESOURCES
PUBLIC HEALTH O.C.G.A. § 31-3-4 (2009) (6) Make contracts and
establish fees for the provision of public health services provided by county
boards of health, including but not limited to environmental health services,
which fees may be charged to persons or to establishments and premises
within the county for inspection of such establishments, premises, structures
and appurtenances thereto, or for other county board of health services….
CHAPTER 290-5-14 FOOD SERVICE 290-5-14-.02 Provisions. Amended.
(1) Permit. (a) Valid Permit Required. It shall be unlawful for any person to
operate any type of food service operation: food service establishment,
mobile food service unit, extended food service unit, or temporary food
service establishment, without having first obtained a valid food service
permit from the Health Authority pursuant to this Chapter. (b) Invalidation.
Permits are invalidated by change of permit holder, location or change in
type of operation. (c) Satisfactory Compliance. 1. To qualify for a permit, an
applicant shall: (i) Be an owner of the food service establishment or an
officer of the legal ownership; (ii) Agree to allow access to the food service
establishment; and (iii) Provide required information and pay all applicable
fees at the time the application is submitted.
Analysis:Mr. Willie Brewer, d/b/a: Sand Hill Grill, 2457 Wheeler Road, is delinquent
in making payment to the Richmond County Health Department for fee for
services.Cover Memo
Financial Impact:As of August 16, 2010, the total amount owed is $683.40.
Alternatives:N/A
Recommendation:Recommend suspension of the Business License on September 21, 2010 if
the fees are not paid in full.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Delinquent Fees
Department:License & Inspection Department
Caption:Motion to approve allowing additional time until September 21st for the
collection of fees associated with the consideration of probation, suspension
or revocation of the Business Tax Certificate for Mr. Joseph Christie, d/b/a:
Munchies, 1149 Broad Street, for failure to pay the Richmond County
Health Department fee for services. (Approved by Public Services
Committee August 30, 2010)
Background:The owner of Munchies, 1149 Broad Street, is delinquent in submitting
payment for Richmond County Health Department fee for services, pursuant
to the following Augusta-Richmond County Codes: FINANCE AND
TAXATION : §2-1-38. Right to Deny, Suspend, or Revoke a Business Tax
Certificate; (a). A Business Tax Certificate under this Chapter may be
denied, suspended, or revoked if one or more of the following exists: (3).
The applicant or holder of the certificate intends to violate or has violated
any federal or state law, or local ordinance or any ordinance or resolution
regulating such business or intends to violate any regulation made pursuant
to authority granted for the purpose of regulating such business. RULES OF
DEPARTMENT OF HUMAN RESOURCES PUBLIC HEALTH O.C.G.A.
§ 31-3-4 (2009) (6) Make contracts and establish fees for the provision of
public health services provided by county boards of health, including but not
limited to environmental health services, which fees may be charged to
persons or to establishments and premises within the county for inspection
of such establishments, premises, structures and appurtenances thereto, or
for other county board of health services…. CHAPTER 290-5-14 FOOD
SERVICE 290-5-14-.02 Provisions. Amended. 1.Permit. (a) Valid Permit
Required. It shall be unlawful for any person to operate any type of food
service operation: food service establishment, mobile food service unit,
extended food service unit, or temporary food service establishment, without
having first obtained a valid food service permit from the Health Authority
pursuant to this Chapter. (b) Invalidation. Permits are invalidated by change
of permit holder, location or change in type of operation. (c) Satisfactory
Compliance. 1. To qualify for a permit, an applicant shall: (i) Be an owner
of the food service establishment or an officer of the legal ownership; (ii)
Agree to allow access to the food service establishment; and (iii) Provide
required information and pay all applicable fees at the time the application is
submitted.
Analysis:Mr. Joseph Christie, d/b/a: Munchies, 1149 Broad Street, is delinquent in
making payment to the Richmond County Health Department for fee for
services.Cover Memo
Financial Impact:As of August 16, 2010, the total amount owed is $683.40.
Alternatives:N/A
Recommendation:Recommend suspension of the Business License on September 21, 2010, if
the fees are not paid in full.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Delinquent Fees
Department:License & Inspection Department
Caption:Motion to approve allowing additional time until September 21st for the
collection of fees associated with the consideration of probation, suspension
or revocation of the Business Tax Certificate for Mr. Satish Kalra, d/b/a:
Bombay Central Indian Cuisine, 3112 Washington Road, for failure to pay
the Richmond County Health Department fee for services. (Approved by
Public Services Committee August 30, 2010)
Background: The owner of Bombay Central Indian Cuisine, 3112 Washington Road, is
delinquent in submitting payment for Richmond County Health Department
fee for services, pursuant to the following Augusta-Richmond County
Codes: FINANCE AND TAXATION : §2-1-38. Right to Deny, Suspend,
or Revoke a Business Tax Certificate; (a). A Business Tax Certificate under
this Chapter may be denied, suspended, or revoked if one or more of the
following exists: (3). The applicant or holder of the certificate intends to
violate or has violated any federal or state law, or local ordinance or any
ordinance or resolution regulating such business or intends to violate any
regulation made pursuant to authority granted for the purpose of regulating
such business. RULES OF DEPARTMENT OF HUMAN RESOURCES
PUBLIC HEALTH O.C.G.A. § 31-3-4 (2009) (6) Make contracts and
establish fees for the provision of public health services provided by county
boards of health, including but not limited to environmental health services,
which fees may be charged to persons or to establishments and premises
within the county for inspection of such establishments, premises, structures
and appurtenances thereto, or for other county board of health services….
CHAPTER 290-5-14 FOOD SERVICE 290-5-14-.02 Provisions. Amended.
(1) Permit. (a) Valid Permit Required. It shall be unlawful for any person to
operate any type of food service operation: food service establishment,
mobile food service unit, extended food service unit, or temporary food
service establishment, without having first obtained a valid food service
permit from the Health Authority pursuant to this Chapter. (b) Invalidation.
Permits are invalidated by change of permit holder, location or change in
type of operation. (c) Satisfactory Compliance. 1. To qualify for a permit, an
applicant shall: (i) Be an owner of the food service establishment or an
officer of the legal ownership; (ii) Agree to allow access to the food service
establishment; and (iii) Provide required information and pay all applicable
fees at the time the application is submitted.
Analysis:Mr. Satish Kalra, d/b/a: Bombay Central Indian Cuisine, 3112 Washington
Road, is delinquent in making payment to the Richmond County Health
Department for fee for services.Cover Memo
Financial Impact:As of August 16, 2010, the total amount owed is $691.20
Alternatives:N/A
Recommendation:Recommend suspension of the Business License on September 21, 2010, if
the fees are not paid in full.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
GDOT Grant Acceptance and Construction Contract Award for Runway Rejuvenation and Re-striping
Department:Daniel Field
Caption:Motion to approve acceptance of a grant contract from GDOT in the
amount of approximately $414,593 and to conditionally award construction
contract #10-110B to HASCO INC. in the amount of $269,482.70 for airport
improvements at Daniel Field, contingent upon receiving a GDOT grant
contract in the amount of approximately $414,593. (Approved by Public
Services Committee August 30, 2010)
Background:This project is for remarking the runways, pavement rejuvenation of
Runway 11-29 and the terminal aircraft parking apron, and replacement of
the airport’s rotating beacon. Bids were received for the project on August 5,
2010 and HASCO INC. was the low responsive bidder. These projects are
critical to keep the Airport’s runways compliant with FAA and GDOT
safety standards.
Analysis:The Procurement Department conducted the bid process (#10-110B) per
Federal, State, and City guidelines and determined that HASCO INC. was
the lowest responsive bidder. The project will be funded by a GDOT-issued
grant using FAA and GDOT funds reserved for this purpose. This grant will
pay for the construction as well as required engineering services by the
Airport’s Consultant. The bidder has submitted a DBE plan that fulfills the
FAA mandated DBE participation goal. The General Aviation Commission
has reviewed the bids and recommends award to HASCO INC. contingent
upon receipt of the grant from GDOT.
Financial Impact:The FAA pays for 95% of work on federally funded airport projects. GDOT
pays for 2.5% of the construction phase
Alternatives:Deny request.
Recommendation:Approve the acceptance of the proposed grant from GDOT in the amount of
approximately $414,593, and conditional award of the construction contract
to HASCO INC. in the amount of for airport improvements at Daniel Field.
Funds are Available in
the Following
Accounts:
Funds for the project's local share are available in the GAC Operating
Account. The remainder of the project funds will be available through the
GDOT grant.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Commission Meeting Agenda
9/7/2010 5:00 PM
Terminal Building Renovation and Addition
Department:Daniel Field
Caption:Motion to conditionally award construction contract #10-146 to Pinnacle USA,
Inc. in the amount of $1,494,368.00 for the Terminal Building Renovations and
Addition to Daniel Field Airport, contingent upon successful review of bidder’s
qualifications and capabilities. (No recommendation from Public Services
Committee August 30, 2010)
Background:This project is for the building renovation and addition to the existing terminal
building at Daniel Field. This project was included in the SPLOST 6 for
funding.
Analysis:The Procurement Department conducted the bid process (#10-146) per State and
City guidelines, and eleven compliant bids were received. Procurement
determined that Pinnacle USA, Inc. was the lowest responsive bidder. The
project will be funded by SPLOST funds reserved for this purpose. This
contract will provide for the construction of both first and second floor
improvements. The General Aviation Commission has reviewed the bids and
recommends award to Pinnacle USA, Inc. contingent upon successful review of
bidder’s qualifications and capabilities
Financial Impact:The SPLOST has adequate funds reserved for this project
Alternatives:Deny Request
Recommendation:Approve the conditional award of the construction contract to Pinnacle USA,
Inc. in the amount of $1,494,368.00 for the Terminal Building Renovations and
Addition to Daniel Field Airport
Funds are Available in
the Following Accounts:
Funds for the project’s local share are available in the SPLOST Operating
Account.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Amend 2010 Action Plan
Department:Housing and Community Development Department
Caption:Discuss and receive as information amending the 2010 Action Plan Due to a
change in the 2010 allocations for the Community Development Block
Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment
Partnerships (HOME) and Housing Opportunities for Persons with AIDS
(HOPWA) Program.
Background:On November 5, 2009, the Commission approved the 2010 Action Plan as a
part of the 2010-2014 Consolidated Plan. Because Congress had not
appropriated the funds for the 2010, we based the anticipated 2010
allocations on the grant amounts received in 2009, which was a total of
$$4,139,216 for CDBG, ESG, HOME and HOPWA. On May 4, 2010,
HUD notified the City of the actual 2010 CDBG, ESG, HOME and
HOPWA allocations which reflects an increase in funds
($4,351,055). Below is a listing of the estimated allocations and the actual
allocations the city received: Program Estimated Actual Difference
CDBG $2,262,309 $2,448,329 + $186,020 ESG $99,412
$99,387 - $25 HOME $1,378,855 $1,373,547 - $5,308
HOPWA $398,640 $429,792 + $ 31,152 TOTAL $4,139,261
$4,351,055 + $185,995 Due to the increase in allocations, the 2010 Action
Plan must be amended to allow use of the extra funds for projects. Staff is
proposing the following changes: For CDBG, a new project is being added
which is the CDBG Downpayment Assistance Program funded at $77,816,
the existing Relocation project is being increased from $111,000 to
$200,000 and CDBG administration/Fair Housing is increased from
$482,462 to $519,666. For ESG, the ESG administration budget was
decreased from $4,970 to $4,945. For HOME, the CHDO set-aside is
decreased to $206,032, HOME administration is decreased to $237,355, the
Housing Redevelopment Initiative budget is being decreased by $200,000 to
fund the Downpayment Assistance Program. (All revisions are reflected on
Attachment #1.) According to the City’s Citizen Participation Policy, this
increase in allocations constitute a substantial change to the 2010 Action
Plan. Therefore, the revisions must be presented to the public for a 30-day
comment period. If comments are received, they will be presented to the
Commission for consideration. We are requesting authorization to proceed
with the publication of a public notice in the newspapers to solicit comments
on the changes. The Public Notice will be published in the Augusta
Chronicle July 16, and the Metro Courier July 21, 2010. The deadline for
comments will be August 16, 2010. Any comments received will be
presented to Commission on August 17, 2010.
Analysis:The additional funds will allow the department to fund and proceed with
more projects.
Cover Memo
Financial Impact:More funds available for projects
Alternatives:None recommended
Recommendation:Accept the Housing and Community Department (HCD) recommendations
for use of the additional funds and grant HCD authorization to proceed with
the publication of a Public Notice soliciting citizen comments on the
proposed changes to the 2010 Action Plan. On August 17, 2010, any
comments received will be presented to Commission for consideration.
Funds are Available in
the Following
Accounts:
Existing funds from HUD for FY 2010.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment #1
1
2010 Community Development Block Grant Program
Allocation Estimate Actual
Entitlement Grant 2,262,309 2,448,329
Program Income (estimate) 150,000 150,000
TOTAL $2,412,309 $2,598,329
Projects
Estimate
Actual
Acquisition - HCD 400,000 400,000
Augusta Mini Theatre – Security 22,000 22,000
Clearance/Demolition – HCD 100,000 100,000
Art Factory 15,000 15,000
Augusta Mini Theatre 15,000 15,000
Augusta Urban Ministries 10,900 10,900
Augusta Youth C enter 15,000 15,000
Boys & Girls Club 15,000 15,000
Caring Works (Maxwell House) 15,000 15,000
CSRA Business League 15,000 15,000
CSRA EOA – Transitional Housing 15,600 15,600
Coordinated Health Services – Respite 15,000 15,000
Coordinated Health Services – Clinic 15,000 15,000
East Augusta CDC – tutoring 10,500 10,500
Family Y 19,000 19,000
Golden Harvest Food Bank – Brown Bag Program 13,000 13,000
JWC Helping Hands 5,000 5,000
Kids Restart 10,000 10,000
MACH Academy 15,000 15,000
New Bethlehem Community Center 10,000 10,000
Promise Land Community Development Corporation 10,000 10,000
Salvation Army 12,000 12,000
Senior Citizens Council 12,000 12,000
Housing Counseling 125,000 125,000
Relocation – Housing & Community Development 111,000 200,000
Downpayment Assistance Program 0.00 77,816
Housing Rehabilitation Program 600,000 600,000
Utility Connection Hardship Fund 40,847 40,847
Façade Rehabilitation Program (Central City) 55,000 55,000
Façade Rehabilitation Program (Inner City CBD) 55,000 55,000
Small Business Development /Recruitment 100,000 100,000
Administration - $514,666
Fair Housing - $5,000
482,462 519,666
Contingency 40,000 40,000
Total $2,598,329
Attachment number 1Page 1 of 2
Attachment #1
2
2010 Emergency Shelter Grants Program
Allocation Estimate Actual
Entitlement Grant $ 99,412 $ 99,387
Projects
Estimate
Actual
Augusta Urban Ministries 11,000 11,000
CSRA Economic Opportunity Authority 14,000 14,000
Georgia Legal Services 10,000 10,000
Hope House 15,000 15,000
St. Stephens Ministry 12,030 12,030
Safe Homes 12,412 12,412
Salvation Army 20,000 20,000
Administration 4,970 4,945
Total $ 99,412 $ 99,387
2010 HOME Investment Partnerships Program
Allocation Estimate Actual
Entitlement Grant 1,378,855 1,373,547
Program Income 1,000,000 1,000,000
TOTAL $2,378,855 $2,373,547
Projects
Estimate
Actual
Housing Redevelopment Initiative
(DPA)
1,934,140
-200,000
1,730,160
Downpayment Assistance Program 0.00
+200,000
200,000
CHDO Set-aside (15% minimum) 206,829 206,032
Administration (10% maximum) 237,886 237,355
Total $2,378,855 $2,373,547
2010 Housing Opportunities for Persons with AIDS (HOPWA)
Allocation Estimate Actual
Entitlement Grant ) $398,640 $429,792
Projects Estimate Amount
Hope Health 100,000 100,000
St. Stephens Ministry 286,681 286,681
Administration (3%) 11,959 12,894
Resource ID (needs assessment) 0.00 30,217
Total $398,640 $429,792
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Historic Preservation Ordinance Amendment
Department:Planning Commission - HIstoric Preservation
Caption:Motion to approve an Ordinance to amend 7-4-52 to provide for more
realistic responsibilities for the Historic Preservation Commission related to
maintenance and repair of historic properties. (Approved by
the Commission August 17, 2010 - second reading)
Background:
Analysis:
Financial Impact:None
Alternatives:Approve amendment or not
Recommendation:Approve
Funds are Available in
the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE NO:________
AN ORDINANCE TO AMEND 7-4-52 TO PROVIDE FOR MORE REALISTIC
RESPONSIBLITIES FOR THE HISTORIC PRESERVATION COMMISSION
RELATED TO MAINTENANCE AND REPAIR OF HISTORIC PROPERTIES.
BE IT ORDAINED BY THE AUGUSTA RICHMOND COUNTY
COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF
SAME THAT:
The Augusta Richmond County Code be amended to provide for more realistic responsibilities
for the Historic Preservation Commission related to maintenance and repair of historic properties
by deleting the existing language in 7-4-52 (b) and (c) and substituting the following new
language:
(b) In the event the Historic Preservation Commission determines that there has been
a failure to provide ordinary maintenance or repair, the Historic Preservation Commission will
notify the owner of the property and set forth the steps necessary to comply with the provisions
of this Section. The owner of such property will have ten (10) days to apply for the appropriate
Certificate of Appropriateness.
(c) In the event that a COA is not applied for within ten (10) days, as referenced in
(b) of this Code Section; the Historic Preservation Commission shall notify the appropriate City
Department of the situation.
ADOPTED THIS ______ DAY OF ______________ 2010.
EFFECTIVE THIS ________ DAY OF ______________ 2010.
__________________________________ ___________________________________
CLERK MAYOR
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Ordinance to amend Section 1-30 of the Charter to modify the term of Mayor Pro Tempore
Department:Law Department
Caption:Motion to approve an Ordinance to amend the Augusta Richmond County
Charter and Laws of Local Application, Section 1-30; to modify the term of
Mayor Pro Tempore; to have the term of Mayor Pro Tempore coincide with
the terms of Commission Committee Chairs and Commission Committee
members; to repeal all Charter, Code Sections and Ordinances and parts of
Charter, Code Sections and Ordinances in conflict herewith; to provide an
effective date and for other purposes. (Approved by Administrative
Services Committee August 30, 2010)
Background:The Mayor Pro Tempore position is currently selected by members of the
Commission annually. However, the terms of terms of the Chair and
Members of the Administrative Services, Engineering Services, Finance,
Public Safety and Public Services Committees are set biannually for two (2)
year terms.
Analysis:This amendment provides for the modification of the terms of the position of
Mayor Pro Tempore to extend the term to a period of two (2) years to
coincide with the Committee Member terms.
Financial Impact:None.
Alternatives:The terms of the Committee Members could be reduced from two (2) years
to one (1) year.
Recommendation:Approve.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY
CHARTER AND LAWS OF LOCAL APPLICATION, SECTION 1-30; TO
MODIFY THE TERM OF MAYOR PRO TEMPORE; TO HAVE THE
TERM OF MAYOR PRO TEMPORE COINCIDE WITH THE TERMS OF
COMMISSION COMMITTEE CHAIRS AND COMMISSION
COMMITTEE MEMBERS; TO REPEAL ALL CHARTER, CODE
SECTIONS AND ORDINANCES AND PARTS OF CHARTER, CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County seeks to modify the term of service for
the position of Mayor Pro Tempore from a period of one (1) year to a period of
two (2) years, to begin on January 1, 2011, and to have the term of the position of
Mayor Pro Tempore coincide with the terms of the Chair and Members of the
Administrative Services, Engineering Services, Finance, Public Safety and Public
Services Committees.
WHEREAS, based on the foregoing, the Augusta-Richmond County Commission,
recommends amending the Charter to provide for the modification of the terms of
the position of Mayor Pro Tempore to extend the term to a period of two (2) years
and to have the term of the Mayor Pro Tempore coincide with the Chair and
Members of the Administrative Services, Engineering Services, Finance, Public
Safety and Public Services Committees.
THE AUGUSTA-RICHMOND COUNTY COMMISSION, ordains as follows:
CHARTER AND LAWS OF LOCAL APPLICATION. Augusta-Richmond-
County Charter and Laws of Local Application, Chapter 1, Article 5, Sections 1-
30(c) and 1-30(d), as set forth in the Augusta-Richmond County Charter, re-
adopted July 10, 2007, is hereby amended by striking Sections 1-30(c) and 1-30(d)
its entirety DVVHWIRUWKLQ³([KLELW$´KHUHWRand inserting in lieu thereof new
Sections 1-30(c) and 1-30(d), FDOOHG ³Powers of mayor; mayor pro-tem;
FRPPLWWHHV´ DVVHWIRUWKLQ³([KLELWB´KHUHWR
SECTION 2. This ordinance shall become effective upon its adoption in
accordance with applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Attachment number 1Page 1 of 5
Adopted this ______ day of _________________, 2010.
______________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 5
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that
the foregoing Ordinance was duly adopted by the Augusta-Richmond County
Commission on ______________________, 2010 and that such Ordinance has not
been modified or rescinded as of the date hereof and the undersigned further
certifies that attached hereto is a true copy of the Ordinance which was approved
and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1Page 3 of 5
EXHIBIT A
STRIKE:
Sec. 1-30(c). Powers of mayor; mayor pro-tem; committees.
The members of the Commission shall elect a Mayor Pro Tempore at their first
regular meeting in January, 1996, and as such meeting in each year thereafter. The
Mayor Pro Tempore shall preside at Commission meetings in the absence of the
Mayor and perform such other duties as may be entrusted to the office of the
Mayor Pro Tempore by action of the Commission. The Mayor Pro Tempore shall
continue to be a full voting member of the Commission when serving in the
capacity of Mayor Pro Tempore. No person who has served two consecutive full
one-year terms of office as Mayor Pro Tempore shall again be eligible to hold
office as Mayor Pro Tempore until after the expiration of one year from the
FRQFOXVLRQRIWKDWRIWKDWSHUVRQ¶VODVW term of office as Mayor Pro Tempore.
And:
Sec. 1-30(d).
At its first regular meeting in January of each even-numbered year, the
Commission shall organize itself. The Mayor and the Mayor Pro Tempore shall
recommend to the Commission the appointment of such committees as they deem
appropriate and the proposed membership thereof. If the Mayor and the Mayor
Pro Tempore disagree on proposed appointments, the Commission shall determine
such appointments. All committees and the membership thereof shall be created,
abolished, and appointed as directed by the Commission. The Mayor shall not
have the right to vote on the appointment of any member to a committee. The
Mayor shall not be a voting member of any committee established by the
Commission and appointed by the Mayor Pro Tempore.
Attachment number 1Page 4 of 5
EXHIBIT B
REPLACE WITH:
Sec. 1-30. Powers of mayor; mayor pro-tem; committees.
(c) The members of the Commission shall elect a Mayor Pro Tempore at their
first regular meeting in January, 2011, and at such meeting every two (2)
years thereafter. The Mayor Pro Tempore shall preside at Commission
meetings in the absence of the Mayor and perform such other duties as may
be entrusted to the office of the Mayor Pro Tempore by action of the
Commission. The Mayor Pro Tempore shall continue to be a full voting
member of the Commission when serving in the capacity of Mayor Pro
Tempore. No person who has served a full two-year term of office as Mayor
Pro Tempore shall again be eligible to hold office as Mayor Pro Tempore
until after the expiration WZR \HDUVIURPWKHFRQFOXVLRQRIWKDWSHUVRQ¶V
last term of office as Mayor Pro Tempore.
(d) At is first regular meeting in January of each odd-numbered year, the
Commission shall organize itself. The Mayor and the Mayor Pro Tempore
shall recommend to the Commission the appointment of such committees as
they deem appropriate and the proposed membership thereof. If the Mayor
and the Mayor Pro Tempore disagree on proposed appointments, the
Commission shall determine such appointments. All committees and the
membership thereof shall be created, abolished, and appointed as directed by
the Commission. The Mayor shall not have the right to vote on the
appointment of any member to a committee. The Mayor shall not be a
voting member of any committee established by the Commission and
appointed by the Mayor Pro Tempore.
Attachment number 1Page 5 of 5
Commission Meeting Agenda
9/7/2010 5:00 PM
Augusta Judicial Circuit Drug Court
Department:
Caption:Motion to approve the acceptance of a grant award in the amount of
$39,086 for grant period 7/1/10- 6/30/11 for the Augusta Judicial Circuit
Drug Court with no matching funds required.
Background:On April 1, 2010 the Augusta Commission approved the submission of a
grant application for the continuation of treatment services for the Augusta
Judicial Circuit Drug Court for the period 1/1/10- 6/30/11 with no matching
funds required.
Analysis:
Financial Impact:None
Alternatives:Do not accept.
Recommendation:Accept
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
9/7/2010 5:00 PM
Grant Application
Department:Clerk of Commission
Caption:Motion to approve a Grant Application for the Renewal 2010 VOCA
Continuation Grant in the amount of $35,261 with a match of $8,815 used to
fund victim advocate salaries and allow the provision of direct services to
crime victims. (Approved by Public Safety Committee August 30, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 6
Attachment number 1Page 2 of 6
Attachment number 1Page 3 of 6
Attachment number 1Page 4 of 6
Attachment number 1Page 5 of 6
Attachment number 1Page 6 of 6
Commission Meeting Agenda
9/7/2010 5:00 PM
Living Green Initiative
Department:Information Technology
Caption:Report from the Information Technology Department on the Living Green
Initiative.
Background:'Living Green' is an initiative developed by the Information Technology
Department to become more community and environmentally conscious by
'Living Green' in 2010 and beyond. To accomplish this Information
Technology has formed a committee that will identify areas that consume
resources and attempt to employ technology, business process analysis, and
recycling techniques to reduce this consumption. Other departments to
include Procurement, Solid Waste, License & Inspections and the Courts
have volunteered to join this committee. By doing so, the ‘Living Green’
committee not only hopes to preserve the environment, but also reduce
operating costs during these challenging budget times.
Analysis:The Living Green Committee has been hard at work discovering new ways
for the City of Augusta to reduce resource consumption and better manage
waste. We have continued to monitor printer usage throughout the
government. Many offices have reduced their printer usage as awareness of
our initiative has grown. Further reductions are expected as we continue to
find new ways to reduce paper consumption. Thanks to contributions from
Solid Waste and Facilities Management, the Living Green Committee will
unveil its Municipal Building Recycling Program in the latter part of
September. This program was suggested by many employees through our
‘GreenStorming’ email suggestion and feedback system. Information about
the program as well as what can and cannot be recycled is included in the
2nd Volume of our GreenWorks E-Bulletin. The bulletin is attached to this
agenda item. In addition to the bulletin we will also be conducting an email
campaign to generate awareness and market the program. It is our hope that
after a successful implementation within the Municipal Building, this
program can be pushed out to all City facilities.
Financial Impact:N/A
Alternatives:Submitted as information only.
Recommendation:Submitted as information only.
Funds are Available in
the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Neighborhood Special Task Force
Department:License & Inspection Deparment
Caption:Motion to approve authorizing the Administrator to work with the Sheriff's,
Marshal's Offices and Code Enforcement to put the operation of Augusta-
Richmond County Neighborhood Special Task Force in place for a 90-
day trial period utilizing existing personnel from each agency and to identify
a funding sources for the operations if it is determined that it will remain as
an on-going program. (Approved by Public Safety Committee August 30,
2010)
Background:The Augusta Commission at the December 15, 2009 Commission meeting,
approved a motion to create a committee composed of representatives from
the Law Department, the License & Inspection Department, the Planning
and Zoning, the Marshal’s office, the Sheriff’s office, the Solicitor’s office,
the Fire Department, and four people from the community to discuss the
formation of the Chronic Nuisance ordinance and prepare a
recommendation. Commissioner Joe Bowles is the chairman of the
committee and the four people from the community are: Lorie Davis,
Cleveland Garrison, Cliff Channel, and Sammy Sias. The Committee has
met several times over the last few months. The initial charge to the
Committee was to develop a Chronic Nuisance ordinance that would
essentially hold property owners / rental property owners responsible for the
behavior of their tenants. After much research and drafting of proposed
ordinances, our Law Department representative reviewed the proposal and
conferred with other attorneys and determined that there would potentially
be Constitutional issues with the proposed Chronic Nuisance
ordinance. The Committee reconsidered their approach to address the
issues, and developed the resolution that would create the Augusta-
Richmond County Neighborhood Special Task Force.
Analysis:The Neighborhood Special Task Force will consist of a representative from
the Sheriff’s Office, the Marshal’s Office, and the License & Inspection
Department. The NSTF will resolve chronic neighborhood issues. Chronic
neighborhood issues generally mean reoccurring suspected code violations
or reoccurring code violations within the neighborhoods of Augusta-
Richmond County that are annoyances or inconveniences to the public that
are not resolved in the normal day-to-day code and law enforcement
processes, and includes, but is not limited to: (1) Any criminal conduct as
defined by state law or local ordinance occurring on a property, including,
but not limited to, the following activities or behaviors: (a) Stalking; (b)
Harassment; (c) Failure to Disperse; (d) Disorderly Conduct; (e) Assault; (f)
Any Domestic Violence Crimes; (g) Reckless Endangerment; (h)
Prostitution; (i) Patronizing a Prostitute; (j) Public Disturbance Noises; (k)
Lewd Conduct; (l) Any Firearms/Dangerous Weapons violations; (m) Drug
Cover Memo
related loitering (n) Any Dangerous Animal violations; (o) Any Drug related
activity; (p) Any violation or suspected violation of any State or Municipal
code or ordinance. (2) For purposes of this resolution, "chronic
neighborhood issues", notwithstanding any other provision herein, shall not
include conduct where the person responsible is the victim of a crime or had
no control over the criminal act. • The NSTF will have extensive interaction
with residents, neighborhood associations / alliances, and those in need of
assistance in addressing and resolving issues that are considered chronic
neighborhood issues as defined herein. • The NSTF shall meet with
neighborhood groups/associations/alliances periodically, as resources
permit, to document and/or address chronic neighborhood issues identified
by such respective groups/associations/alliances. • Under the guidance of the
respective law enforcement agencies, the NSTF members shall act to
prevent, as well as abate, chronic neighborhood issues covered by this
resolution. • The NSTF members shall follow the policies and procedures of
his/her underlying law enforcement agency.
Financial Impact:(ESTIMATES) First Year Second Year Lic & Insp $59,418.00 $42,418.00
Marshal’s Off $83,317.00 $56,017.00 Sheriff’s Off $83,317.00 $56,017.00
TOTAL $226,052.00 $154,452.00
Alternatives:N/A
Recommendation:Approval
Funds are Available in
the Following
Accounts:
source not yet identified - Finance
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
A RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSIONERS
AUGUSTA-RICHMOND COUNTY, GEORGIA
A RESOLUTION SUPPORTING THE CREATION, STATEMENT OF PURPOSE AND
OPERATION, AND FUNDING FOR THE AUGUSTA-RICHMOND COUNTY
NEIGHBORHOOD SPECIAL TASK FORCE; AND OTHER PURPOSES.
WHEREAS, the Augusta-Richmond County Commission desires to respond to the concerns of
the citizens of Augusta; and
WHEREAS, the Augusta-Richmond County Commission understands the necessity for
providing a new process for the enforcement and abatement of certain chronic issues that occur
or exist within the neighborhoods of Augusta-Richmond County; and
WHEREAS, the Augusta-Richmond County Commission recognizes the benefits from
providing a task force for addressing chronic neighborhood issues; and
WHEREAS, the Augusta-Richmond County Commission recognizes and supports the necessity
and vital function of community involvement providing the citizens of Augusta-Richmond
County with effective law enforcement service to combat chronic neighborhood issues.
THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: Augusta-Richmond County Commission hereby supports the creation of
the Neighborhood Special Task Force and request the Sheriff’s office, Marshal’s office and the
License & Inspection Department each assign and dedicate an employee to the Neighborhood
Special Task Force.
SECTION 2: Augusta-Richmond County Commission resolves that the Administrator is
hereby authorized to and shall provide the necessary funding for the above three (3) personnel
members / employees in support of the operation of the Neighborhood Special Task Force.
SECTION 3: Augusta-Richmond County Commission resolves that it hereby adopts the
attached statement regarding Augusta-Richmond County NSTF & Guidelines which is set forth
in Exhibit A, hereto.
SECTION 4: Augusta-Richmond County Commission resolves that a copy of this
Resolution be forwarded to the Richmond County Sheriff, Richmond County Marshal, Director
of License & Inspection Department, and the City Administrator, forthwith.
Attachment number 1Page 1 of 4
Duly adopted this ________ day of ____________________, 2010.
AUGUSTA, GEORGIA
By:_______________________________________
David S. Copenhaver
As its Mayor
ATTEST:
__________________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1Page 2 of 4
EXHIBIT A
AUGUSTA-RICHMOND COUNTY
NEIGHBORHOOD SPECIAL TASK FORCE & GUIDELINES
A RESOLUTION BY THE COMMISSIONERS OF AUGUSTA-RICHMOND COUNTY,
GEORGIA ENTITLED: AUGUSTA-RICHMOND COUNTY NEIGHBORHOOD
SPECIAL TASK FORCE & GUIDELINES, PROVIDING A NEW PROCESS FOR
ENFORCEMENT AND ABATEMENT OF CERTAIN CHRONIC NEIGHBORHOOD ISSUES
WHICH OCCUR OR EXIST WITHIN THE CONFINES OF AUGUSTA-RICHMOND
COUNTY.
SECTION 1.
Neighborhood code enforcement issues that present grave health, safety and welfare concerns
and that are not resolved in the normal day-to-day enforcement processes where the persons
responsible for such issues take corrective action to abate the conditions, have a tremendous
negative impact upon the quality of life in the neighborhoods where they are located. This
resolution is enacted to remedy issues that are particularly disruptive to quality of life and
repeatedly occur or exist at neighborhood properties by providing a process for abatement. This
remedy is not an exclusive remedy available under state or local laws and may be used in
conjunction with such other laws.
SECTION 2.
NEIGHBORHOOD SPECIAL TASK FORCE (NSTF).
The NSTF shall consist of a representative from the offices of the Richmond County Sheriff,
Richmond County Marshal, and Augusta License & Inspection Department. The representative
from each of the respective offices will be specifically assigned and dedicated to the NSTF.
• One deputy/officer/inspector from each respective agency will be specifically assigned to
the NSTF, on a fulltime basis.
• The NSTF will become involved whenever one of the respective agencies determines that
a neighborhood chronic issue exists, or when the local Neighborhood Association or
supporting Neighborhood Alliance files successive complaints, or whenever a request is
filed by at least three (3) residents over the age of majority who reside in the immediate
vicinity of the property in question charges that a chronic neighborhood issue exists at
any dwelling, building or structure; or that a property is being used in connection with the
commission of drug crimes; or that conditions, acts, or things whatsoever, kept,
maintained or permitted by any person poses a threat of injury, inconvenience, or
annoyance to the public, or constitutes an endangerment to the public health or safety as a
result of unsanitary or unsafe condition.
Attachment number 1Page 3 of 4
• The NSTF will resolve chronic neighborhood issues. Chronic neighborhood issues
generally mean reoccurring suspected code violations or reoccurring code violations
within the neighborhoods of Augusta-Richmond County that are annoyances or
inconveniences to the public that are not resolved in the normal day-to-day code and law
enforcement processes, and includes, but is not limited to:
(1) Any criminal conduct as defined by state law or local ordinance occurring on a
property, including, but not limited to, the following activities or behaviors:
(a) Stalking;
(b) Harassment;
(c) Failure to Disperse;
(d) Disorderly Conduct;
(e) Assault;
(f) Any Domestic Violence Crimes;
(g) Reckless Endangerment;
(h) Prostitution;
(i) Patronizing a Prostitute;
(j) Public Disturbance Noises;
(k) Lewd Conduct;
(l) Any Firearms/Dangerous Weapons violations;
(m) Drug related loitering
(n) Any Dangerous Animal violations;
(o) Any Drug related activity;
(p) Any violation or suspected violation of any State or Municipal code or
ordinance.
(2) For purposes of this resolution, "chronic neighborhood issues", notwithstanding any
other provision herein, shall not include conduct where the person responsible is the
victim of a crime or had no control over the criminal act.
• The NSTF will have extensive interaction with residents, neighborhood associations /
alliances, and those in need of assistance in addressing and resolving issues that are
considered chronic neighborhood issues as defined herein.
• The NSTF shall meet with neighborhood groups/associations/alliances periodically, as
resources permit, to document and/or address chronic neighborhood issues identified by
such respective groups/associations/alliances.
• Under the guidance of the respective law enforcement agencies, the NSTF members shall
act to prevent, as well as abate, chronic neighborhood issues covered by this resolution.
• The NSTF members shall follow the policies and procedures of his/her underlying law
enforcement agency.
SECTION 3.
FUNDING FOR THE NEIGHBORHOOD SPECIAL TASK FORCE.
Funding will be provided for the staffing and operating expenses as defined in the attached
budget for the NSTF.
Attachment number 1Page 4 of 4
ESTIMATED COST:
License & Inspection Department
Proposed Senior Code Enforcement Inspector Position
(Min.) (Midpt.) (Max.)
Salary Grade 44 $30,783 $41,042 $49,253
Employee benefits / 30% of salary 9,235
Vehicle (used City truck / no cost) 0
New Truck Estimate $15,000
Estimated Vehicle Cost Allocation / used truck: $1,095
Estimated Vehicle Cost Allocation / new truck 500
Gas: 900
Computer, printer 2,000
Office supplies, telephone, radio 1,000
TOTAL (year 1 / used truck): $45,013 (year 2 = $43,013)
TOTAL (year 1 / new truck): $59,418 (year 2 = $42,418)
Attachment number 2Page 1 of 1
RCMO Costs - NSTF
1st Year Recurring
Salary Grade 44 30,783.00$ 30,783.00$
Employee benefits 9,234.90$ 9,234.90$
Vehicle 26,300.00$
Vehicle cost allocation 2,500.00$ 2,500.00$
Gas 4,800.00$ 4,800.00$
Uniforms and equipment 6,000.00$ 5,000.00$
Computer printer 2,000.00$ 2,000.00$
Radio Air time 600.00$ 600.00$
MDT air card 600.00$ 600.00$
Office supplies 500.00$ 500.00$
83,317.90$ 56,017.90$
Attachment number 3Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Purchase of Services Grant
Department:Clerk of Commission
Caption:Motion to approve an application for a Purchase of Services Grant for
Juvenile Offenders. (Approved by Public Safety Committee August 30,
2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 8
Attachment number 1Page 2 of 8
Attachment number 1Page 3 of 8
Attachment number 1Page 4 of 8
Attachment number 1Page 5 of 8
Attachment number 1Page 6 of 8
Attachment number 1Page 7 of 8
Attachment number 1Page 8 of 8
Commission Meeting Agenda
9/7/2010 5:00 PM
BOE Donation 2010
Department:Finance Department, Fleet Management
Caption:Motion to approve the request from Patrick Clayton, Chief of School Safety
and Security, Richmond County School System, for a donation of surplus
public safety vehicles and portable radios. (Approved by Finance
Committee August 30, 2010)
Background:Attached is a letter from Chief Patrick Clayton of the Richmond County
Board of Education School Safety and Security Department to Mayor-Pro-
Tem Alvin Mason requesting assistance with a donation of 5 public safety
vehicles and 25 portable radios. This request was sent to the Administrator
for review and action if appropriate. The Administrator forwarded the
request to Mrs. Tameka Allen, Director of Information Technology and Ron
Crowden, Fleet Manager for staff action. Information Technology
researched the possibility of providing Motorola portable radios on the 800
trunking system that are no longer in use by the Sheriff’s Office because of
an upgrade to the Sheriff’s Office communications system. The Sheriff’s
Office has 20 obsolete/surplus radio’s that could be donated as per the
request. Fleet Management has assessed the possibility of providing 5
surplus public safety vehicles based on the request and a subsequent
discussion with Sergeant Johnny Beard of the BOE, School Safety and
Security Office. Sergeant Beard indicated the vehicles should be of a single
color which limits the selection to surplus traffic cars and surplus Marshal’s
cars. Only three cars that meet the single color and outfitted with emergency
equipment and in operational condition are available at this time. All three
are 2003 model Crown Victoria’s (F02323, F02322 and F02042). Fleet
Management does not anticipate any other turn-in vehicles to be available
before 2011. Sergeant Beard indicated that during the week of 9-13 August
one of the 30 currently assigned vehicles of their Department was lost due to
major mechanical breakdown rendering the car uneconomically repairable.
The Department is now operating with one vehicle short.
Analysis:The vehicles mentioned above (of this type) are being sold on by internet
auction and the average winning bid per vehicle is $1,700. The anticipated
revenues for the three vehicles would then be $4,717.50 ($5,100 less
$382.50 for service fee charged by GovDeals for the 3 cars if sold on the
internet web site). The radios are obsolete and have no resale value except
for parts (value is unknown).
Financial Impact:There is a potential loss of $4,717.50 in surplus sales revenues (General
Fund).
Alternatives:(1) Approve the request in total, (2) Approve the request in part (3)
Cover Memo
Disapprove the request.
Recommendation:Approve the request to donate three vehicles (as indicated) and the 20
radios.
Funds are Available in
the Following
Accounts:
None Required
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Project Access Funding
Department:Clerk of Commission
Caption:Motion to approve the funding and to allow the review/compilation report
from Project Access to stand for this year and that an audit for the current
year and next year be completed as required by current procedures.
(Approved by Finance Committee August 30, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Renewable Loan with Augusta Museum of History
Department:Clerk of Commission
Caption:Motion to approve allowing five golf statues to remain at the Augusta
Museum of History and one placed at the Augusta Regional Airport for a
one year renewable loan. (Approved by Finance Committee August 30,
2010).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
9/7/2010 5:00 PM
AED-GAEPD 319 Grant Application Surface Water Quality Assessment Funding
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve and authorize the Engineering Department to prepare
and submit a project proposal to GAEPD to receive financial assistance
through the Section 319 Water Quality grant program (ARC providing in-
kind services equivalent to 40% of the grant amount). (Approved by
Engineering Services Committee August 30, 2010)
Background:GAEPD recently announces availability of funds through the Section 319
Water Quality grant program. These funds support activities to identify and
implement projects for reduction of prioritized risks and concerns in the
community such as source assessment and control of fecal coliform load
within EPA listed impaired water bodies of Augusta, Georgia.
Analysis:Three of Augusta creeks are listed as impaired water bodies and not
supporting their designated use. Pollutant of concern is fecal coliform.
Under stormwater management permitting program, EPA/GAEPD is
requiring localities to develop and implement program to reduce FC load in
impaired watersheds. If succeeded, Augusta Engineering Department will
utilize these funds to support such program. Augusta Engineering will offer
in-kind matching funds such as staff time that will satisfy matching non-
federal fund requirements.
Financial Impact:Grant amount is $389,545, 60% federal funds ($129,350), and 40%
matching non-federal funds ($258,195). Augusta Engineering will offer
$250,575 in-kind matching funds such as staff time and use of in-house
resources. Remaining $7,620 will come from Environmental Testing Funds.
Alternatives:
Recommendation:Approve and Authorize the Engineering Department to prepare and submit a
project proposal to GAEPD to receive financial assistance through the
Section 319 Water Quality grant program.
Funds are Available in
the Following
Accounts:
$250,575 in-kind/ $7,620 over a three year period
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Authorize TEE Center Bid Package 3
Department:Public Services Department - Facilities Management Division
Caption:Motion to authorize Construction Manager, R. W. Allen and Associates,
LLC. to proceed with the foundation package on the TEE Center by
September 8, 2010 and approve a component change to existing Purchase
Order (P179109) in the amount of $710,842.00. This scope of work is to
include auger cast piles, pile caps and grade beams, (Approved by
Engineering Services Committee August 30, 2010)
Background:R.W. Allen, LLC (RWA) was selected under RFQ 10-039 as the TEE
Center project’s Construction Manager at Risk for the Augusta TEE Center
project by the Augusta Commission on January 19, 2010. A purchase order
was issued to RWA on April 20, 2010 for the amount of their general
conditions, construction fee and pre-construction fee.
Analysis:The proposed monetary modification is required due to the final issuance of
the Foundations specifications and documents for final pricing and inclusion
into the TEE Center scope of work.
Financial Impact:The total is $710,842.00, with a revised contract amount of $4,648,139.00.
Alternatives:1. Authorize Construction Manager, R. W. Allen and Associates, LLC. to
proceed with the foundation package on the TEE Center by September 8,
2010 and approve a component change to existing Purchase Order
(P179109) in the amount of $710,842.00. This scope of work is to include
auger cast piles, pile caps and grade beams, 2. Do not authorize the
Construction Manager to proceed and delay the project. This alternative will
increase the project cost.
Recommendation:Authorize Construction Manager, R. W. Allen and Associates, LLC. to
proceed with the foundation package on the TEE Center by September 8,
2010 and approve a component change to existing Purchase Order
(P179109) in the amount of $710,842.00. This scope of work is to include
auger cast piles, pile caps and grade beams,
Funds are Available in
the Following
Accounts:
TEE Center: GL –325-05-1120; JL – 209251104 Object Code: 5413130
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 7
Attachment number 2Page 2 of 7
Attachment number 2Page 3 of 7
Attachment number 2Page 4 of 7
Attachment number 2Page 5 of 7
Attachment number 2Page 6 of 7
Attachment number 2Page 7 of 7
Commission Meeting Agenda
9/7/2010 5:00 PM
Award Contract for HVAC Upgrades
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve award of the design build contract for HVAC Upgrades
to the Municipal Building Complex and Various Locations for the City of
Augusta to The Menk Company to be funded by federal stimulus grant.
(Engineering Services Committee August 30, 2010)
Background:Augusta was awarded $1.97 million in ARRA grants for projects that would
stimulate jobs and reduce carbon emissions. Of the total allotment,
approximately $500,000 was set aside to connect buildings on the grounds
to the main physical plant in the Municipal Basement. This would eliminate
many of the small package heating and air units in these buildings that result
in higher maintenance and operating costs. In addition to this main project,
it was determined that Augusta would be well served to replace as many
older inefficient HVAC units as possible with the balance of funds
remaining. Not only would this reduce energy consumption, but the older
units are maintenance intensive and would in the near term probably need to
be replaced using the very limited general funds available for replacement.
Analysis:Bid Item 10-132A was issued. Two responsive proposals for design build
were received. The committee formed to evaluate the proposals
unanimously selected the Menk Company of Augusta as the best qualified
for this project based on the responses received. The estimated cost for the
main project, connecting the outbuildings to the Municipal Building
physical plant was $425,800. Unit costs for other units proposed to be
replaced were submitted as well. Project scope will be adjusted to fit
evolving plans for Augusta as well as the funding available for this project
under the terms of the grant.
Financial Impact:The cost of the contract is will not exceed the approximately $500,000
funding provided by the ARRA grant. There is no required match.
Alternatives:1. Approve award of the design build contract for HVAC Upgrades to the
Municipal Building Complex and Various Locations for the City of Augusta
to The Menk Company to be funded by federal stimulus grant. 2. Do not
approve the award.
Recommendation:Approve award of the design build contract for HVAC Upgrades to the
Municipal Building Complex and Various Locations for the City of Augusta
to The Menk Company to be funded by federal stimulus grant.
Funds are Available in
Cover Memo
the Following
Accounts:
The cost of the contract is will not exceed the approximately $500,000
funding provided by the ARRA grant. There is no required match.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
VE
N
D
O
R
S
At
t
a
c
h
m
e
n
t
B
B
i
d
d
e
r
s
F
o
r
m
A
d
d
e
n
d
u
m
B
i
d
B
o
n
d
O
r
i
g
i
n
a
l
6
C
o
p
i
e
s
F
e
e
P
r
o
p
o
s
a
l
AD
M
I
D
B
A
TH
E
M
E
N
K
C
O
M
P
A
N
Y
P.
O
.
B
O
X
3
1
4
7
AU
G
U
S
T
A
,
G
A
3
0
9
1
4
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
GO
L
D
M
E
C
H
,
I
N
C
.
15
5
9
B
R
O
A
D
S
T
R
E
E
T
AU
G
U
S
T
A
,
G
A
3
0
9
0
4
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
CO
N
T
R
A
C
T
M
A
N
A
G
E
M
E
N
T
18
2
7
K
I
L
L
I
N
G
S
W
O
R
T
H
R
D
AU
G
U
S
T
A
G
A
3
0
9
0
4
JO
H
N
S
O
N
C
O
N
T
R
O
L
S
I
N
C
42
6
8
B
E
L
A
I
R
F
R
O
N
T
A
G
E
R
D
AU
G
U
S
T
A
G
A
3
0
9
0
9
QT
C
O
N
T
R
A
C
T
I
N
G
D
B
A
PO
W
E
R
S
H
E
A
T
I
N
G
&
A
I
R
20
0
T
I
G
E
R
W
A
Y
PE
A
C
H
T
R
E
E
C
I
T
Y
G
A
3
0
2
6
9
SA
C
K
C
O
M
A
I
N
T
E
N
A
N
C
E
33
0
2
Z
E
L
L
M
I
L
L
E
R
P
K
W
Y
ST
A
T
E
S
B
O
R
O
G
A
3
0
2
1
4
SI
E
M
E
N
S
47
2
F
L
O
W
I
N
G
W
E
L
L
S
R
D
U
N
I
T
G
1
MA
R
T
I
N
E
Z
,
G
A
3
0
9
0
7
SO
U
T
H
E
A
S
T
A
U
T
O
M
A
T
E
D
S
Y
S
T
E
M
S
12
1
3
S
U
M
M
E
R
H
I
L
L
R
D
NO
R
T
H
A
U
G
U
S
T
A
,
S
C
2
9
8
4
1
TR
A
N
E
C
O
M
P
A
N
Y
33
4
2
C
O
M
M
E
R
C
E
D
R
I
V
E
AU
G
U
S
T
A
,
G
A
3
0
9
0
9
RF
P
I
t
e
m
#
1
0
-
1
3
2
A
HV
A
C
U
p
g
r
a
d
e
s
t
o
M
u
n
i
c
i
p
a
l
B
u
i
l
d
i
n
g
&
V
a
r
i
o
u
s
L
o
c
a
t
i
o
n
s
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
P
u
b
l
i
c
S
e
r
v
i
c
e
s
D
e
p
a
r
t
m
e
n
t
-
F
a
c
i
l
i
t
i
e
s
M
a
n
a
g
e
m
e
n
t
D
i
v
i
s
i
o
n
RF
P
D
u
e
:
T
h
u
r
s
d
a
y
,
J
u
l
y
1
5
,
2
0
1
0
@
3
:
0
0
p
.
m
.
Pa
g
e
1
o
f
1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Evaluation Criteria
PTS
ADMI DBA
THE MENK COMPANY
P. O. BOX 3147
AUGUSTA, GA 30914
GOLD MECH, INC.
1559 BROAD STREET
AUGUSTA, GA 30904
1. Cost of Services 5 3.0 5.0
2. Professional qualifications necessary for satisfactory
completion of the work 25 23.3 23.3
3. Specialized experience and technical competence in the
type of work required.20 18.3 18.3
4. Capacity to accomplish the work 15 14.3 13.7
5. Past performance on contracts with Government
agencies, private agencies, private industry in terms of cost
control, quality work, and compliance with performance
schedules. Document by references and other means.
10 10.0 10.0
6. Proximity to Augusta
Within Augusta Richmond County - 5 pts
Within the CSRA - 4 pts
Within Georgia - 3 pts
Within SE United States (includes AL, TN, NC, FL) - 2 pts
All Others - 1pt
5 4.7 5.0
7. Firm’s understanding of work to be done. 5 5.0 3.7
8. Other Factors
1. Quality and Conciseness of the Work Program Schedule
2. Consultants Proposal Identifies other Technical or Unique Factors
Directly Applicable to this Study but not included in the RFP.
3. Evidence that the Consultant Consortium (If Applicable) Roles and
Efforts in the project are clearly defined
15 13.0 8.7
TOTAL 100 91.7 87.7
Cumulative Evaluation Sheet - RFP Item #10-132A
HVAC Upgrades to Municipal Building & Various Locations
for the City of Augusta - Public Services Department - Facilities Management Division
Comments:
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 3
Attachment number 6Page 2 of 3
Attachment number 6Page 3 of 3
Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Construction Manager at Risk for the Sheriff’s Office Building
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve the selection committee’s recommendation to select the
Potts Company as the Construction Manager at Risk for the Augusta,
Georgia Sheriff’s Office Building. The cost for General Conditions,
Preconstruction Services and Construction Management Fees is
$784,442.00. (Approved by Engineering Services Committee August
30, 2010)
Background:During the Programming Phase of the project, a Request for Qualifications
(RFQ) was prepared to solicit qualification statements and proposals for
Construction Management at Risk Services for the Sheriff’s Office
Building.
Analysis:We received fourteen (14) compliant responses for the Phase I qualifications
submittals, after these were evaluated by the selection committee, a short list
of six (6) firms was selected, based on the scoring for Phase I, to participate
in the Phase II Interviews. After the Phase II Interviews were completed and
scored, the fees for the General Conditions Costs, Preconstruction Services
and Construction Management Fees were opened and scored according to
the scoring matrix included in the Phase II submittal requirements. The
selection committee has completed the evaluation of the Phase I and Phase
II submittals from the Construction Manager at Risk Firms and hereby
recommends that Augusta, Georgia select The Potts Company as the
Construction Manager at Risk for the Augusta, Georgia Sheriff’s Office
Building.
Financial Impact:The total amount of $784,442.00 for the General Conditions,
Preconstruction Services and Management Fees is included in the overall
total project budget of $10.6 million.
Alternatives:1. Approve the selection committee’s recommendation to select the Potts
Company as the Construction Manager at Risk for the Augusta, Georgia
Sheriff’s Office Building. The cost for General Conditions, Preconstruction
Services and Construction Management Fees is $784,442.00.. 2. Select a
different method of procuring the Construction Management at Risk
services and award the total contract to a lump sum bidder, which will delay
the completion date of the project and increase the total project costs.
Recommendation:
Approve the selection committee’s recommendation to select the Potts
Company as the Construction Manager at Risk for the Augusta, Georgia
Sheriff’s Office Building. The cost for General Conditions, Preconstruction
Cover Memo
Services and Construction Management Fees is $784,442.00.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL – 325-05-1120; JL -
208251103
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 1
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Thursday, July 1, 2010 @ 3:00 p.m. for
furnishing:
RFQ ITEM #10-121 Construction Management @ Risk Sheriff’s Administration Office
for Public Service Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Monday, June 21, 2010 @ 5:00 p.m. by fax at 706-
821-2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather
pursuant to its code of ordinances, this local government operates instead a Local Small
Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 27, June 3, 10, 17, 2010
Metro Courier June 2, 2010
cc: Tameka Allen Interim Deputy Administrator
Ronnie Strength Sheriff’s Office
Don Green Heery International
Forest White Heery International
Attachment number 3Page 1 of 1
VENDORS Attachment B Bidders Form Addendum Original 8 Copies
BRASFIELD & GORRIE
1990 VAUGHN ROAD, SUITE 100
KENNEWAW, GA 30144
YES YES YES YES YES
CORDIL CONSTRUCTION
3400 PEACHTREE ROAD NE STE 111
ATLANTA GA 30326
YES YES YES YES YES
DUBLIN CONSTRUCTION CO
PO BOX 870
DUBLIN GA 31040
YES YES YES YES YES
GARBUTT/CHRISTMAN
2812 HILLCREEK DR STE B
AUGUSTA GA 30909
YES YES YES YES YES
MANHATTAN CONSTRUCTION
26 EXECUTIVE PARK DR SUITE 2600
ATLANTA, GA 30329
YES YES YES YES YES
MB KAHN CONSTRUCTION
P. O. BOX 1179
COLUMBIA SC 29202
YES YES YES YES YES
MCKNIGHT CONSTRUCTION CO
P. O. BOX 204718
AUGUSTA GA 30917
YES YES YES YES YES
MOSS AND ASSOCIATES LLC
3306 SW 26TH AVE STE 202
OCALA FL 34474
YES YES YES YES YES
POTTS
981 E FREEWAY DRIVE
CONYERS GA 30094
YES YES YES YES YES
RD BROWN CONTRACTORS INC
PO BOX 6535
N AUGUSTA SC 29861
YES YES YES YES YES
RJ GRIFFIN & COMPANY
800 MOUNT VERNON HWY STE 200
ATLANTA GA 30328
YES YES YES YES YES
RW ALLEN
1015 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
TURNER CONSTRUCTION
3424 PEACHTREE RD NE STE 1900
ATLANTA GA 30326
YES YES YES YES YES
WINTER CONSTRUCTION
191 PEACHTREE STREET STE 2100
ATLANTA GA 30303
YES YES YES YES YES
BLANCHARD & CALHOUN COMMERCIAL
2743 PERIMETER PARKWAY
AUGUSTA GA 30909
GSC CONSTRUCTION
1727 WRIGHTSBORO ROAD
AUGUSTA GA 30904
MORGAN CONSTRUCTION CO
690 MANUFACTURERS ROAD STE 200
CHATTANOOGA TN 37405
BOVIS LEND
5909 PEACHTREE-DUNWOODY RD
ATLANTA GA 30328
ROBINS & MORTON
400 SHADES CREEK PARKWAY
BIRMINGHAM, AL 34209
RFQ Item #10-121
Construction Management @ Risk Sheriff's Administration Office
for the City of Augusta - Sheriff's Office
RFQ Due: Thursday, July 1, 2010 @ 3:00 p.m.
Non-Compliant
Attachment B Missing E-Verify Number
Non-Compliant
Submitted Seven (7) Copies
Non-Compliant
Did Not Return Attachment B and Bidders Form
Did Not Acknowledge Addendum
Submitted No Bid Letter
Submitted No Bid Letter
Page 1 of 1
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 4
Attachment number 6Page 2 of 4
Attachment number 6Page 3 of 4
Attachment number 6Page 4 of 4
Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Contract with EPD for Drinking Water Laboratory Services
Department:Tom Wiedmeier PE, Director Utilities Department
Caption:Motion to authorize the execution of an agreement between the Georgia
EPD and Augusta for regulatory testing at a cost of $29,500 per year for the
period covering July 1, 2010-June 30, 2013. (Approved by Engineering
Services Committee August 30, 2010)
Background:The recommended contract provides for the Georgia EPD to perform
various laboratory analyses on our drinking water as required by the US
EPA Safe Drinking Water Act and the associated Georgia Rules for Safe
Drinking Water. This is contract which covers a three year term; July 1,
2010 – June 30, 2013. The contract was last approved by the Commission in
2007.
Analysis:With the EPD performing the tests, the results are fully acceptable to all
state and federal agencies. The fees charges by the EPD are about half those
charged by certified laboratories in the private sector.
Financial Impact:Funding for this work is included in our annual budget line item 506-04-
3520-5213115
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of an agreement
between the Georgia EPD and Augusta for regulatory testing at a cost of
$29,500 per year for the period covering July1, 2010-June 30, 2013.
Funds are Available in
the Following
Accounts:
Funding for this work is included in our annual budget line item 506-04-
3520-5213115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Green Jackets-Georgia Power Easement
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve granting Georgia Power an easement for their utilities to
provide electrical service to the new exercise building for the Augusta Green
Jackets at their location. Also approve having the agreement executed by the
appropriate City of Augusta official(s). (Approved by Engineering
Services Committee August 30, 2010)
Background:Georgia Power is requesting an easement for the underground utilities and a
portion of overhead utilities to service this new facility. The City of
Augusta is the owner of this property; therefore, the City of Augusta should
sign granting the easement.
Analysis:This easement will allow Georgia Power to provide electrical service to the
new building and also to maintain this service.
Financial Impact:There will be no financial impact to Augusta Richmond County.
Alternatives:1) Approve granting Georgia Power an easement for their utilities to provide
electrical service to the new exercise building for the Augusta Green Jackets
at their location. Also approve having the agreement executed by the
appropriate City of Augusta official(s). 2) Do not approve and deny
electrical service to the new facility.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
9/7/2010 5:00 PM
Hill Haven Subdivision
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the deeds of dedication, maintenance agreement, and
road resolution submitted by the Engineering and Augusta Utilities
Departments for Hill Haven Subdivision. (Approved by Engineering
Services Committee August 30, 2010)
Background:The final plat for Hill Haven Subdivision was approved by the Commission
on December 19, 2006. The subdivision design and plat for this section,
including the storm drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our inspectors.
The Utilities Department has inspected and reviewed the water and sanitary
sewer installations, and hereby requests acceptance of the utility deed.
Analysis:These sections meet all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in these sections.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering, and Augusta Utilities Departments
for Hill Haven Subdivision. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 3
Attachment number 6Page 2 of 3
Attachment number 6Page 3 of 3
Commission Meeting Agenda
9/7/2010 5:00 PM
Magnolia Ridge (formerly Dennis Farms)
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion approve the deeds of dedication, maintenance agreements, and road
resolution submitted by the Engineering and Augusta Utilities Departments
for Magnolia Ridge (formerly Dennis Farms). (Approved by Engineering
Services Committee August 30, 2010)
Background:The final plat for Magnolia Ridge was approved by the Commission on May
18, 2010. The subdivision design and plat for this section, including the
storm drain system, have been reviewed and accepted by our engineering
staff and the construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary sewer
installations, and hereby requests acceptance of the utility deed.
Analysis:These sections meet all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in these sections.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed and maintenance agreement, all future
maintenance and associated costs for water and sanitary sewer installations
will be borne by Augusta, Georgia, and positive revenue will be generated
from the sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolution submitted by the Engineering, and Augusta Utilities Departments
for Magnolia Ridge (formerly Dennis farms). 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
N/A
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 3
Attachment number 3Page 2 of 3
Attachment number 3Page 3 of 3
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 5
Attachment number 6Page 2 of 5
Attachment number 6Page 3 of 5
Attachment number 6Page 4 of 5
Attachment number 6Page 5 of 5
Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Option for Easement
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Solutia, Inc., as owner, and Augusta, Georgia, as optionee, in
connection with the Marvin Griffin Road Improvement Project, (923 sq. ft.)
in fee and (N/A sq. ft.) of permanent construction and maintenance
easement from the property located at 1612 Marvin Griffin Road, private, at
the purchase price of $450.00. (Approved by Engineeering Services
Committee August 30, 2010)
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Option for Easement
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring an Easement
between Thelma L. Crowder, as owner, and Augusta, Georgia, as optionee,
in connection with the East Augusta Roadway and Drainage Improvement
Project, (1,250 sq. ft.) of permanent drainage and utility easement from the
property located at 630 Aiken Street, private, at the purchase price of
$1,982.00. (Approved by Engineering Services Committee August 30,
2010)
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the East Augusta Roadway and Drainage
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
327-04-1110 / 209812101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Owner Change Order #16 for the Augusta Judicial Center
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve the award of Owner Change Order in the amount of
$148,468.00 for changes requested in ASI #6, 7, 8, 9 and 10 for the new
ARC Judicial Center. (Approved by Engineering Services Committee
August 30, 2010)
Background:Quotes were received from Potts Construction, CM@Risk on the associated
changes requested in the above mentioned ASI's related to changes, adds
and alterations requested by the Courts, the Marshal's Office, the IT
Department and State Fire Marshal to the previously approved
drawings. Turner Architects analyzed the proposals submitted and
negotiated modifications in pricing to arrive at the final costs presented at
this time. Requested work includes rough-in for additional security card
readers, addition of Mecho Shades at Lobby entrance curtain wall,
additional fire alarm modules, changes to courtroom & grand jury room
floor box location, courtroom display monitor locations and quantity
changes, data and voice cabling changes, revisions to doors, frames &
hardware for security purposes, duct detectors and smoke damper
modifications. Documents include credits for work that had not occurred or
material that was able to be returned and restocked.
Analysis:Quotes were received from Potts Construction, CM@Risk on the associated
changes requested in the above mentioned ASI's related to changes, adds
and alterations requested by the Courts, the Marshal's Office, the IT
Department and State Fire Marshal to the previously approved drawings.
Turner Architects analyzed the proposals submitted and negotiated
modifications in pricing to arrive at the final costs presented at this time.
Requested work includes rough-in for additional security card readers,
addition of Mecho Shades at Lobby entrance curtain wall, additional fire
alarm modules, changes to courtroom & grand jury room floor box location,
courtroom display monitor locations and quantity changes, data and voice
cabling changes, revisions to doors, frames & hardware for security
purposes, duct detectors and smoke damper modifications. Documents
include credits for work that had not occurred or material that was able to be
returned and restocked. The proposed Change Order #16 and associated
costs have been reviewed, recommended and signed off by Turner
Associates Architects and Potts Construction per the contract requirements
for acceptance by the Augusta, Georgia County Commission. The changes
required will enhance user group safety and functional use within the new
Judicial Center.
Financial Impact:
The entire cost for OCO #16 is $148,468.00 which covers ASI 6,7,8,9 and
Cover Memo
10 with backup from RCO 30,32,33,34,35 and 36. Revised contract amount
to date will be $47,713,871.00
Alternatives:1. Accept the OCO #16 of which majority of work changes have progressed
to allow the work to proceed and maintain the schedule for timely
completion of the Judicial Center. 2. Reject the submitted OCO #16 funding
requested.
Recommendation:Approve the award of Owner Change Order in the amount of $148,468.00
for changes requested in ASI #6, 7, 8, 9 and 10 for the new ARC Judicial
Center.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120/5212999;
JL – 209251104/5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 15
Attachment number 1Page 2 of 15
Attachment number 1Page 3 of 15
Attachment number 1Page 4 of 15
Attachment number 1Page 5 of 15
Attachment number 1Page 6 of 15
Attachment number 1Page 7 of 15
Attachment number 1Page 8 of 15
Attachment number 1Page 9 of 15
Attachment number 1Page 10 of 15
Attachment number 1Page 11 of 15
Attachment number 1Page 12 of 15
Attachment number 1Page 13 of 15
Attachment number 1Page 14 of 15
Attachment number 1Page 15 of 15
Commission Meeting Agenda
9/7/2010 5:00 PM
Property Condemnation
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of property
for permanent easement and temporary construction easement for 60106 –
Butler Creek Interceptor Upgrade West. PIN: 094-0-374-00-
0. Address: 3236 Amanda Circle. (Approved by Engineering Services
Committee August 30, 2010)
Background:The City has been unable to identify proper ownership for this property and
therefore seeks to acquire title through condemnation. In order to proceed
and avoid further delays, it is necessary to acquire and condemn a portion of
the subject property interests. The required property interests consist of a
permanent easement of 264 square feet and temporary easement of 1,033
square feet for subject property. The appraised value of the easements is
$200.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered within the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
J/L 80360106-5411120 G/L 511043420-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Reynolds Street Parking Deck Special Inspections and Testing
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve entering into a contract with NOVA ENGINEERING
for Special Inspections and Construction Materials Testing associated with
construction of the Reynolds Street Parking Deck Project. (Approved by
Engineering Services Committee August 30, 2010)
Background:It is recommended that Construction Materials Testing services, along with
Special Inspections services, be performed in accordance with Chapter 17 of
the jurisdictional International Building Code. Proposals to perform Special
Inspections and Construction Materials Testing were received from five
firms with one firm deemed non-compliant. Review and analysis of the four
compliant proposals were performed by the Procurement Office, assisted by
Capital Improvements Program Management (CIPM). The proposal from
NOVA ENGINEERING was judged to be in the best interest of the project
and Augusta.
Analysis:The referenced project is a complex project with an aggressive schedule.
The project will benefit from the quality control enhancements that these
“on call” services will provide to the project. The proposed materials testing
and special inspections work will include the following: • Cast-in-place
concrete (mix design review, plant inspections, reinforcing placement,
compression tests, pile load testing, etc.). • Structural Precast concrete (plant
inspections, material testing, tendon size/quantity/placement and tensioning,
connections) • Reinforcing steel (materials, placement, strength testing) •
Structural Steel (materials verification, connections, etc.) • Metal Deck
(material verifications, welding) • Mortar & grout strength tests • Concrete
masonry (reinforcing, grout, etc.) • Engineered fill (material and
compaction) • Anchor pull tests • Asphalt paving The services will be
performed on an “on call” or “as needed” basis. Proposals were required to
include a schedule of services, with uniform assumptions as far as quantities
of each service. Thus the cost component of the proposals were fairly
compared and scored. The contract will be established with the stated
assumptions serving as a “Not to exceed” budget, with actual fees
determined by actual quantities of tests/inspections, as determined by field
conditions.
Financial Impact:The services will be performed on an “as needed” basis. A “Not to Exceed”
contact amount of $53,200.
Alternatives:1. Approve entering into a contract with NOVA ENGINEERING for
Special Inspections and Construction Materials Testing associated with
construction of the Reynolds Street Parking Deck Project. . 2. Eliminate
Cover Memo
Special Inspections and rely solely on Design Team and Project
Management to perform quality control oversight.
Recommendation:Approve entering into a contract with NOVA ENGINEERING for Special
Inspections and Construction Materials Testing associated with construction
of the Reynolds Street Parking Deck Project.
Funds are Available in
the Following
Accounts:
Reynolds Street Parking Deck: GL - 325-05-1120; JL – 209251104 Object
Code: 5413130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
INVITATION TO BID
Invitation to Bids will be received at this office until Tuesday, July 20, 2010 @ 3:00 p.m. for furnishing:
Bid Item #10-088 Material Testing & Special Inspections TEE Center for Public Services
Department
Bid Item #10-090 Material Testing & Special Inspections TEE Center Parking Deck for
Public Services Department
Bids will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. Drawings and specifications for BID #10-088 project shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blueprint. The fees for the drawings and
specifications which are non-refundable is $175.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blueprint (706 722-6488) beginning Thursday, June 10,
2010. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that sequestration of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, July 6, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by mail. No Bid
will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather pursuant
to its code of ordinances, this local government operates instead a Local Small Business Opportunity
Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 10, 17, 24, July 1, 2010
Metro Courier June 16, 2010
cc: Tameka Allen Interim Deputy Administrator
Don Green Heery International
Steve Kimsey Heery International
Jacques Ware Dukes Edward & Dukes
Attachment number 1Page 1 of 1
VENDORS Attachment B Bidders Form Addendum Total Lump Sum
ATC ASSOCIATED INC.
1841 WEST OAK PARKWAY SUITE F
MARIETTA, GA 30062
Yes Yes Yes 83,200.00$
CSRA TESTING & ENGINEERING CO.
1005 EMMETT STREET, A
AUGUSTA, GA 30904
Yes Yes Yes 64,100.00$
GS2 ENGINEERING
241 BUSINESS PARK BOULEVARD
COLUMBIA, SC 29203
Non Compliant No E-Verify Number
NOVA ENGINEERING & ENVIRONMENTAL
3640 KENNESAW N INDUSTRIAL PKWY, STE E
KENNESAW, GA 30144
Yes Yes Yes 53,200.00$
S&ME
1732 WYLDS ROAD
AUGUSTA GA 30909
Yes Yes Yes 84,782.50$
ARCADIS
801 CORPORATE CENTER DR SUITE 300
RALEIGH, NC 27607
ECS SOUTHEAST, LLC
4984 BU BOMAN DRIVE, SUITE 201
BUFORD, GA 30518
EMC ENGINEERING SERVICES, INC
4106 COLBEN BLVD., SUITE 105
EVANS, GA 30809
Late
FLORENCE & HUTCHESON INC
1300 RIDENOUR BLVD STE 300
KENNESAW GA 30152
GRAVES ENGINEERING SERVICE
1220 W. WHEELER PARKWAY
AUGUSTA, GA 30909
QORE PROPERTY SCIENCES
1732 WYLDS ROAD
AUGUSTA, GA 30909
SPECIFIC TECHNOLOGIES INC
200 EVANS WAY
SOMERVILLE, NJ 08876
THE STROMBERG GROUP
4400 ONEAL STREET
GREENVILLE TX 75401
Bid Item #10-090
Material Testing & Special Inspections for TEE Center Parking Deck
for the City of Augusta - Public Services Department
Bid Opened: Monday, August 16, 2010 @ 11:00 a.m.
Page 1 of 1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
TEE CENTER SPECIAL INSPECTIONS AND TESTING
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve entering into a contract with CSRA Testing for Special
Inspections and Construction Materials Testing associated with construction
of the Augusta Trade Exhibit and Event (TEE) Center. (Approved by
Engineering Services Committee August 30, 2010)
Background:It is recommended that Construction Materials Testing services, along with
Special Inspections services, be performed in accordance with Chapter 17 of
the jurisdictional International Building Code. Proposals to perform Special
Inspections and Construction Materials Testing were received from
four firms. Review and analysis of the four compliant proposals were
performed by the Procurement Office, assisted by Capital Improvements
Program Management (CIPM). The proposal from CSRA Testing was
judged to be in the best interest of the project and Augusta.
Analysis:The referenced project is a complex project with an aggressive schedule.
The project will benefit from the quality control enhancements that these
“on call” services will provide to the project. The proposed materials testing
and special inspections work will include the following: • Cast-in-place
concrete (mix design review, plant inspections, reinforcing placement,
compression tests, pile load testing, etc.). • Structural Precast concrete (plant
inspections, material testing, tendon size/quantity/placement and tensioning,
connections) • Reinforcing steel (materials, placement, strength testing) •
Structural Steel (materials verification, connections, etc.) • Metal Deck
(material verifications, welding) • Mortar & grout strength tests • Concrete
masonry (reinforcing, grout, etc.) • Engineered fill (material and
compaction) • Anchor pull tests • Asphalt paving The services will be
performed on an “on call” or “as needed” basis. Proposals were required to
include a schedule of services, with uniform assumptions as far as quantities
of each service. Thus the cost component of the proposals were fairly
compared and scored. The contract will be established with the stated
assumptions serving as a “Not to exceed” budget, with actual fees
determined by actual quantities of tests/inspections, as determined by field
conditions.
Financial Impact:The services will be performed on an “as needed” basis. A “Not to Exceed”
contact amount of $88,550.
Alternatives:1. Approve entering into a contract with CSRA Testing for Special
Inspections and Construction Materials Testing associated with construction
of the AUGUSTA TRADE EXHIBIT AND EVENT (TEE) CENTER. 2.
Eliminate Special Inspections and rely solely on Design Team and Project
Cover Memo
Management to perform quality control oversight.
Recommendation:Approve entering into a contract with CSRA Testing for Special Inspections
and Construction Materials Testing associated with construction of the
AUGUSTA TRADE EXHIBIT AND EVENT (TEE) CENTER.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNTS: TEE CENTER: GL - 325-
05-1120; JL – 209251104 Object Code: 5413130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
INVITATION TO RE-BID
Invitation to Re-Bid will be received at this office until Friday, August 27, 2010 @ 3:00 p.m. for furnishing:
Re-Bid Item #10-088A Material Testing & Special Inspections TEE Center for Public Services Department
Re-Bids will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RE-Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Drawings and specifications for RE-BID #10-088A project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blueprint. The fees for the drawings and specifications which are
non-refundable is $175.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To
facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through
Augusta Blueprint (706 722-6488) beginning Thursday, August 12, 2010. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project. Bidders are cautioned that
sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Re-Bid documents may be reviewed at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by
Monday, August 16, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by mail. No Bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference on an eligible local project, the certification statement as a local bidder and all supporting documents
must be submitted to the Procurement Department with your bonafide bid package.
No Re-Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with
Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific
requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark
RE-BID number on the outside of the envelope.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or
WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based
portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program.
However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Interim Deputy Administrator
Forrest White Heery International
Steve Kimsey Heery International
Jacques Ware Dukes Edward & Dukes
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/7/2010 5:00 PM
Windsor Spring Road Improvements
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to authorize AED to extend the current Engineering Services
Agreement with W. R. Toole for six weeks, not to exceed $29,820.00;
funded from the project construction account. Also, approve Capital Project
Budget Change Number Six and Supplemental Agreement Number Six on
the Windsor Spring Road Improvements project. (Approved by
Engineering Services Committee August 30, 2010)
Background:On July 10, 2008, the Commission approved the initial agreement with W.
R. Toole to provide Professional Engineering Services that included
Construction Observation and Field Engineering. A six week extension was
awarded in January 2010 and exhausted the last week of May 2010.
However, the extended services requested will ensure the project is
successfully completed.
Analysis:It is essential that the Design Engineer of this project “W.R. Toole
Engineers, Inc.” remains involved in the day-to-day construction activities;
specifically the construction inspections and field engineering - which
greatly affect AED’s extensive workload completion. It is also the
recommendation of AED to approve the supplemental agreement for the
additional engineering services.
Financial Impact:Funds are available in the project construction in the amount of $29,820.00
to be transferred to the project engineering account upon Commission
approval.
Alternatives:1) Authorize AED to extend the current Engineering Services Agreement
with W. R. Toole for six weeks, not to exceed $29,820.00; funded from the
project construction account. Also, approve Capital Project Budget Change
Number Six and Supplemental Agreement Number Six on the Windsor
Spring Road Improvements project. 2) Do not approve and delay completion
of the project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 323-
041110-5414110/296823516-5414110
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA01 – For changes more than $20,000)
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, W. R. Toole Engineers, Inc., Consultant, entered into a contract with Augusta-
Richmond County on July 10, 2008, for engineering design services associated with the
Windsor Spring Road Improvements Project, Project No. 323-041110-296823516, File
Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Extend Engineering services for six weeks to provide field engineering
and construction management services.
It is agreed that as a result of the above modification the contract amount is increased by the
amount of $29,820.00 from $451,780.50 to $481,600.50.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, W. R. Toole Engineers, Inc., Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This day of , 2010
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY W. R. Toole Engineers, Inc.
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACH CORPORATE SEAL]
ATTEST:
Title:
Please do not execute this attachment. Once approved by the Commission an original will be forwarded to the Clerk
of Commission. For questions please call 706.796.5070.
Augusta Richmond County Project Number(s): 323-041110-296823516
Supplemental Agreement Number: 6
Purchase Order Number: 03054
Attachment number 1Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-041110-296823516. This change is for
additional funds necessary for extending Engineering Services for Construction
Management Services for six weeks associated with the said project, in the total
amount of $29,820 for Supplemental Agreement Number Six. Funds are available in
the project construction account to be transferred to the project engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase I 280,000$
Special 1% Sales Tax, Phase III 1,853,000$
Special 1% Sales Tax, Phase I Recapture 12,917$
Special 1 % Sales Tax, Phase II Recapture 16,883$
Special 1 % Sales Tax, Phase II Recapture 2,167,667$
Special 1 % Sales Tax, Phase III Recapture 1,000,000$
Special 1 % Sales Tax, Phase III Recapture 84,000$
5,414,467$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $5,414,467 3rd 5,414,467$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#323-041110-296823516
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS
CHANGE NUMBER SIX
Honorable Deke Copenhaver, Mayor
Please do not execute this attachment. Once approved by the Commission an original will be forwarded to the Clerk of Commission. For
questions please call 706.796.5070.
Attachment number 2Page 1 of 2
Augusta-Richmond County, Georgia CPB#323-041110-296823516
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS
CHANGE NUMBER SIX
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE I
321-04-1110-0000000-000000000 ($280,000)$0 ($280,000)
Special 1% Sales Tax, Phase III
323-04-1110-0000000-000000000 ($1,853,000)$0 ($1,853,000)
Special 1% Sales Tax, Phase I Recapture
321-04-1110-6011110-288821333 ($12,917)$0 ($12,917)
Special 1% Sales Tax, Phase II Recapture
322-04-1110-6011110-292822333 ($16,883)$0 ($16,883)
Special 1% Sales Tax, Phase II Recapture
322-04-1110-6011110-292822333 ($2,167,667)$0 ($2,167,667)
Special 1% Sales Tax, Phase III Recapture
323-04-1110-6011110-296823333 ($1,084,000)$0 ($1,084,000)
TOTAL SOURCES:($5,414,467)$0 ($5,414,467)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823516 $396,200 $29,820 $426,020
RIGHT-OF-WAY
323-04-1110-5411120/296823516 $400,000 $0 $400,000
ADVERTISING
323-04-1110-5233119/296823516 $3,000 $0 $3,000
CONSTRUCTION
323-04-1110-5414110/296823516 $4,615,267 ($29,820)$4,585,447
CONTINGENCY
323-04-1110-6011110/296823516 $0 $0 $0
TOTAL USES:$5,414,467 $0 $5,414,467
Attachment number 2Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Wrightsboro Road Improvements Donation of Parcel 103A
Department:Engineering Department-Abie L. Ladson, P.E., CPESC
Caption:Motion to authorize Augusta-Richmond County to donate the parcel of
right of way that has to be acquired to construct the improvements on the
Wrightsboro Road Project from Jimmie Dyess Parkway to I-520, ARC
project number 323-04-296823309. Parcel 103A consists of 0.264 acres in
fee simple and 0.122 acres of permanent easement. The Georgia Department
of Transportation (GDOT) is funding and acquiring the right of way for this
project. (Approved by Engineering Services Committee August 30, 2010)
Background:The project to widen and reconstruct Wrightsboro Road from Jimmie Dyess
Parkway to I-520 is a GDOT sponsored project in which they are funding
the right of way acquisition and the construction. The right of way funds,
$8,906,000, were authorized by GDOT on December 21, 2006. GDOT has
requested an additional $6,300,000 to finalize the acquisition. The
construction estimate is currently $17,596,071 and the construction funds
are currently in fiscal year 2015. Wrightsboro Road has temporarily been
added to the state route system to allow GDOT to fund and acquire the right
of way for this project. Upon completion of the construction of this project,
the temporary state route designation will be removed, and Wrightsboro
Road and all of the rights of way acquired will revert back to Augusta-
Richmond County.
Analysis:Augusta-Richmond County previously agreed to donate 4 parcels of right of
way (Parcels 55, 100, 103 and 143) for this project which were closed on
February 25, 2008. Parcel 103A has been created as a result of designing a
median opening that will accommodate large tractor trailer U-turn
movements. The amount of property needed from Augusta-Richmond
County to accommodate this construction is 0.264 acres of required right of
way and 0.122 acres of permanent easement. Upon completion of the
construction of this project, all of the rights of way acquired by GDOT will
revert back to Augusta-Richmond County.
Financial Impact:Based on the previous donation of the 4 parcels by Augusta-Richmond
County, GDOT did not have Parcel 103A appraised so the fair market value
is unknown. However, GDOT is saving Augusta-Richmond County
$15,206,000, plus the cost to acquire the right of way with Engineering
Department personnel, by funding and acquiring the right of way for this
project.
Alternatives:1. Authorize Augusta-Richmond County to donate the parcel of right of way
that has to be acquired to construct the improvements on the Wrightsboro
Road project from Jimmie Dyess Parkway to I-520, ARC project number
Cover Memo
323-04-296823309. Parcel 103A consists of 0.264 acres in fee simple and
0.122 acres of permanent easement. The Georgia Department of
Transportation (GDOT) is funding and acquiring the right of way for this
project. 2. Do not approve and risk sending the message to GDOT that
Augusta-Richmond County does not want to partner with them in improving
this much need roadway.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Commission Meeting Agenda
9/7/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held August 17th, and Legal meeting held August 30, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Dams Inspections
Department:
Caption:Discuss the results of the dam inspections. (Requested by Commissioner
Joe Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/7/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo