HomeMy WebLinkAbout2010-08-17-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
8/17/2010
5:00 PM
INVOCATION:
Reverend Hardy S. Bennings, Pastor of Historic Springfield Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Thomas Hill. RE: Every Swipe Counts partnership with Susan G. Komen
for the Cure.
Attachments
CONSENT AGENDA
(Items 1-29)
PLANNING
1. Z-10-47 - A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition by Richard B. Lord requesting a change of zoning
from Zone P-1 (Professional) to Zone A (Agriculture) affecting property
containing .21 acres and is known as 4000 Belair Road. (Tax Map 038-0-037-02-0)
DISTRICT 3
Attachments
2. Z-10-48 - A request for concurrence with the Augusta Richmond Planning
Commission to approve with the condition that the property may only be used as a
senior lifestyle community; a petition by Warlick, Tritt, Stebbins and Murray LLP ,
on behalf of MEM Real Estate LLC, requesting a change of zoning from Zone A
(Agriculture) to Zone R-3C (Multiple-family Residential) with a Special
Exception to establish a nursing home per Section 26-1 (D) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting property located on the
northeast right-of-way line of Flowing Wells Road 1,293 feet, more or less, north of
Elm Avenue and containing approximately 27 acres. (Tax Map 029-0-045-00-0)
DISTRICT 3
Attachments
3. ZA-R-197- A request for concurrence with the Augusta Richmond Planning Attachments
Commission to approve a petition to amend the Comprehensive Zoning Ordinance of
Augusta Richmond- County by amending Section 26-1 (Special Exceptions)
Permitted Uses (Excavation of mineral deposits).
4. FINAL PLAT – DUNNINGTON, PHASE I – S-799-I - A petition by Southern
Land Surveyors, on behalf of Dunnington Development, requesting final plat
approval for Dunnington, Phase I. This residential townhome development is located
off Boy Scout Road and contains 70 lots.
Attachments
5. Z-10-45 – A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition by H. Lawson Graham, on behalf of Randy
Watkins et. al., requesting a change of zoning from Zone A (Agriculture) and Zone
R-1C (One-family Residential) to Zone R-1C with a Special Exception per Section
11-2 (a) of the Comprehensive Zoning Ordinance for Augusta Richmond County to
allow single family attached dwellings to not exceed a density of 7 units per acre,
affecting property containing approximately 2.3 acres and is known as 3646 and 3648
Belair Road. (Tax Map 053-0-042-01-00 and part of Tax Map 053-0-042-00-0)
DISTRICT 3
Attachments
6. FINAL PLAT - WILLHAVEN, PHASE II, SECTION II – S-808-II-II – A
petition by John Brewer and Associates, on behalf of Brent Scarborough & Co,
requesting final plat approval for Willhaven Phase 2, Section 2. This residential
subdivision is located at Huntcliffe Drive and Wellington Street and contains 38 lots.
Attachments
PUBLIC SERVICES
7. Motion to approve New Application: A. N. 10 - 38: request by Jerry R. Britt for an
on premise consumption Liquor, Beer & Wine license to be used in connection with
the Blue Horse located at 302 Sixth St. There will be Sunday Sales. District 1. Super
District 9. (Approved by Public Services Committee August 9, 2010)
Attachments
8. Motion to approve New Ownership Application: A. N. 10 - 39: request by Mainak J.
Patel for a retail package Beer & Wine license to be used in connection with Circle J.
Convenience Store located at 3020 Tobacco Rd. District 8. Super District 10.
(Approved by Public Services Committee August 9, 2010)
Attachments
9. Motion to approve the third Amendment to the lease between the City of Augusta
and Augusta Professional Baseball LLC. (Approved by Public Services Committee
August 9, 2010)
Attachments
10. Motion to approve the Sec. 5307 Augusta Public Transit grant application between Attachments
the Federal Transit Administration (FTA) and Augusta, Georgia with the amendment
to reduce it by $269,658 because the Contingencies/Program reserve cannot be put
into the grant application. (Approved by Public Services Committee August 9,
2010)
11. Motion to approve a consultant services agreement with W. K. Dickson & Co., Inc.
in the amount of $40,000 for preliminary design services associated with the new
Butler Creek Trailhead Park. (Approved by Public Services Committee August 9,
2010)
Attachments
ADMINISTRATIVE SERVICES
12. Motion to approve application for a $200,000k grant for the initial planning and
design of the Lucy Craft Laney Wellness Center. Funding will be provided by the
Department of Housing and Urban Development (HUD) through their Economic
Development Initiative (EDI). (Approved by Administrative Services Committee
August 9, 2010)
Attachments
13. Motion to approve an Ordinance to amend 7-4-52 to provide for more realistic
responsibilities for the Historic Preservation Commission related to maintenance and
repair of historic properties. (Approved by Administrative Services Committee
August 9, 2010)
Attachments
FINANCE
14. Motion to approve final submittal of a combined DOT TIGER II/ HUD Community
Challenge Planning Grant for a detailed corridor plan and implementation program
for revitalization efforts along the 15th Street Corridor. (Approved by Finance
Committee August 9, 2010)
Attachments
15. Motion to approve a request from the Augusta CVB to approve the renewal of the
Augusta CVB Professional Services Agreement with the City of Augusta. (Approved
by Finance Committee August 9, 2010)
Attachments
16. Motion to approve the lease renewal between Augusta, Georgia and the CSRA
Humane Society, Inc., and to authorize the Mayor and Clerk of Commission to
execute such documents as necessary to consummate the agreement, all in form as
approved by the General Counsel for Augusta, Georgia. (Approved by Finance
Committee August 9, 2010)
Attachments
17. Motion to approve the continuation of the GPS tracking service subscription for 310
units. (Approved by Finance Committee August 9, 2010)
Attachments
ENGINEERING SERVICES
18. Motion to approve Change Order # 1 to the existing construction contract in the
amount of $76,805.00 to Blair Construction for the additional work to complete the
Fort Gordon Eisenhower Hospital Area Gravity Sewer System. (Approved by
Engineering Services Committee August 9,2010)
Attachments
19. Motion to approve the selection committee’s recommendation to issue a contract to
Clark Patterson Lee for the Design Services for the Augusta, Georgia Sheriff’s Office
Building in the amount of $599,714.50. (Approved by Engineering Services
Committee August 9, 2010)
Attachments
20. Motion to approve the purchase of (1) hydraulic detachable gooseneck trailer from
Yancey Bros., the lowest responsive bid, for the Solid Waste Department. (Approved
by Engineering Services Committee August 9, 2010)
Attachments
21. Motion to approve allowing the Administrator to negotiate an extension to the
current contract; advertise for bids for the menu of options submitted in today's
recommendtions and then come back with an opportunity for the committee to select
from the available options regarding the “Solid Waste Disposal Contract,
Recommendations for 2011.” (Approved by Engineering Services Committee
August 9, 2010)
Attachments
22. Motion to approve moving forward with the strategy and the recommendations as
presented relating “The CNG Plan, Strategy 2012”. (Approved by Engineering
Services Committee August 9, 2010)
Attachments
23. Motion to approve a request for $200,000 from SPLOST Recapture Funds to
complete the purchase of repetitively flooded and floodprone properties in Brynwood
Subdivision (Chelsea Drive) and Hollywood Subdivision. (Approved by
Engineering Services Committee August 9, 2010)
Attachments
24. Motion to approve the deeds of dedication, maintenance agreements, and road
resolution submitted by the Engineering and Augusta Utilities Departments for
Manchester Subdivision, Section Five. (Approved by Engineering Services
Committee August 9, 2010)
Attachments
25. Motion to authorize condemnation to acquire title of a portion of property for right of
way, permanent easement and temporary easement for the Marvin Griffin Road
Attachments
Improvement Project, (Parcel 134-0-004-00-0) 1551 Marvin Griffin Road.
(Approved by Engineering Services Committee August 9, 2010)
26. Motion to authorize condemnation to acquire title of a portion of property for
permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer,
Phase 2-B Project, PIN: 128-0-026-00-0, 2920 Tobacco Road. (Approved by
Engineering Services Committee August 9, 2010)
Attachments
27. Motion to provide authorization to R.J. Griffin to award Bid Package #1, in the
amount of $4,327,611.12, which includes demolition, site clearing and grading
underground utilities (storm, sanitary and water piping), auger cast piles, foundations,
and Precast Concrete, for the new Reynolds Street Parking Deck. (Approved by
Engineering Services Committee August 9, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
28. Motion to approve the minutes of the regular meeting of the Commission held on
August 3rd, Special Called and Legal meetings held August 9, 2010.
Attachments
ATTORNEY
29. Resolution authorizing the settlement of the appeal filed by Joseph E. Smith, in the
pending condemnation lawsuit styled Augusta, Georgia vs. Joseph E. Smith, et al.,
Civil Action File No. 2002-RCCV-717, for the payment of forty thousand dollars
($40,000.00) in addition to the earlier payment of $4,624.00 made into the registry of
the Court on or about March 27, 2003; authorizing the County Administrator to
disburse the amount of forty thousand dollars ($40,000.00) to the Clerk of Court to
satisfy the consent final judgment to be entered in the case; waiving Augusta-
Richmond County Code of Ordinances sections in conflict for this instance only; and
for other purposes.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/17/2010
AUGUSTA COMMISSION
REGULAR AGENDA
8/17/2010
(Items 30-31)
PLANNING
Upcoming Meetings
www.augustaga.gov
30. Z-10-46 - A request for concurrence with the Augusta Richmond Planning
Commission to approve with the condition that the site plan must substantially
conform to the concept plan submitted with this petition; a petition by Rock of Ages
Missionary Baptist Church, on behalf of Varnado & Associates, Inc., requesting a
Special Exception to establish a church per Section 26-1- (A) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting property containing
approximately 8.6 acres and is known as 2268 Willis Foreman Road. (Tax Map 195-
0-010-00-0) DISTRICT 8
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
31. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
8/17/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Hardy S. Bennings, Pastor of Historic Springfield Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Thomas Hill
Department:
Caption:Mr. Thomas Hill. RE: Every Swipe Counts partnership with Susan G.
Komen for the Cure.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-46 - A request for concurrence with the Augusta Richmond Planning
Commission to approve with the condition that the site plan must
substantially conform to the concept plan submitted with this petition; a
petition by Rock of Ages Missionary Baptist Church, on behalf of Varnado
& Associates, Inc., requesting a Special Exception to establish a church per
Section 26-1- (A) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing approximately 8.6 acres
and is known as 2268 Willis Foreman Road. (Tax Map 195-0-010-00-0)
DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-47 - A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition by Richard B. Lord requesting a change
of zoning from Zone P-1 (Professional) to Zone A (Agriculture) affecting
property containing .21 acres and is known as 4000 Belair Road. (Tax Map
038-0-037-02-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-48 - A request for concurrence with the Augusta Richmond Planning
Commission to approve with the condition that the property may only be
used as a senior lifestyle community; a petition by Warlick, Tritt, Stebbins
and Murray LLP , on behalf of MEM Real Estate LLC, requesting a change
of zoning from Zone A (Agriculture) to Zone R-3C (Multiple-family
Residential) with a Special Exception to establish a nursing home per
Section 26-1 (D) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property located on the northeast right-of-way
line of Flowing Wells Road 1,293 feet, more or less, north of Elm Avenue
and containing approximately 27 acres. (Tax Map 029-0-045-00-0)
DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: ZA-R-197- A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition to amend the Comprehensive Zoning
Ordinance of Augusta Richmond- County by amending Section 26-1
(Special Exceptions) Permitted Uses (Excavation of mineral deposits).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta-Richmond County Commission effective September 16, 1997 by
amending Section 26-1 (Special Exceptions – permitted uses)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Comprehensive Zoning Ordinance is amended by deleting the
following in Section 26-1 (q) (1)
(1) Submission of a copy of a Mined Land Use Plan, pursuant to 391-3-3-
05 of the Georgia Environmental Rules, that has been submitted to the
Georgia Environmental Protection Division along with EPD’s approval of
the plan.
SECTION II. That the Comprehensive Zoning Ordinance is amended by replacing the
following in Section 26-1 (q) (1)
(1) Evidence that a Mined Land Use Plan, pursuant to 391-3-3-05 of the
Georgia Environmental Rules, is being prepared for submission to Georgia
E.P.D. No mining activity may be conducted without an approved Mined
Land Use Plan.
SECTION III. That the Comprehensive Zoning Ordinance is amended by modification of the
following language in Section 26-1 (q) (2) (a) and (b)
(2) Submission of a plat prepared by a Georgia Registered Land Surveyor
at the time of the application showing conformance to the following
spacing requirements:
(a) No activity under this Subsection shall be conducted within
300 feet of a residence
(b) No activity under this Subsection shall be conducted within
100 feet of an R-zone boundary unless a consent form provided by
the Planning Commission and signed by the affected property
owners is provided with the application.
SECTION IV. That the Comprehensive Zoning Ordinance is amended by modification of the
language in Section 26-1 (q) (2) (a) and (b) as follows:
Attachment number 1Page 1 of 2
(2) Submission of a plat prepared by a Georgia Registered Land Surveyor
at the time of the application showing conformance to the following
spacing requirements:
(a) No activity under this Subsection shall be conducted within
300 feet of a residence not located on the same property.
(b) No activity under this Subsection shall be conducted within
100 feet of an adjoining R-zoned property unless a consent form
provided by the Planning Commission and signed by the affected
property owners is provided with the application.
SECTION V. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2010.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – DUNNINGTON, PHASE I – S-799-I - A petition by
Southern Land Surveyors, on behalf of Dunnington Development,
requesting final plat approval for Dunnington, Phase I. This residential
townhome development is located off Boy Scout Road and contains 70 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-45 – A request for concurrence with the Augusta Richmond Planning
Commission to approve a petition by H. Lawson Graham, on behalf of
Randy Watkins et. al., requesting a change of zoning from Zone A
(Agriculture) and Zone R-1C (One-family Residential) to Zone R-
1C with a Special Exception per Section 11-2 (a) of the Comprehensive
Zoning Ordinance for Augusta Richmond County to allow single family
attached dwellings to not exceed a density of 7 units per acre, affecting
property containing approximately 2.3 acres and is known as 3646 and 3648
Belair Road. (Tax Map 053-0-042-01-00 and part of Tax Map 053-0-042-
00-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT - WILLHAVEN, PHASE II, SECTION II – S-808-II-II –
A petition by John Brewer and Associates, on behalf of Brent Scarborough
& Co, requesting final plat approval for Willhaven Phase 2, Section 2. This
residential subdivision is located at Huntcliffe Drive and Wellington Street
and contains 38 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 38: request by Jerry R.
Britt for an on premise consumption Liquor, Beer & Wine license to be
used in connection with the Blue Horse located at 302 Sixth St. There will
be Sunday Sales. District 1. Super District 9. (Approved by Public
Services Committee August 9, 2010)
Background:This is the old D'Timm's Jazz Cafe. Dan Perry was the alcohol license
holder at this location.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3327.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 10 - 39: request by
Mainak J. Patel for a retail package Beer & Wine license to be used in
connection with Circle J. Convenience Store located at 3020 Tobacco Rd.
District 8. Super District 10. (Approved by Public Services Committee
August 9, 2010)
Background:This is a new ownership application. Formerly in the name of Hazel
Augusta Corporation.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Augusta Professional Baseball LLC Lease
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve the third Amendment to the lease between the City of
Augusta and Augusta Professional Baseball LLC. (Approved by Public
Services Committee August 9, 2010)
Background:On May 9, 2005 a public facility lease agreement was executed between the
City of Augusta and Augusta Professional Baseball LLC for minor league
baseball at Lake Olmstead Stadium.
Analysis:This is the third amendment to the lease between the Augusta Professional
Baseball LLC and the City of Augusta that outlines Augusta's payment plan
for SPLOST VI funds and the responsibilites and general conditions for both
parties. (See attached)
Financial Impact:As documented in the lease agreemnt and exhibit attached.
Alternatives:1. To approve the third amendment to the lease with Augusta Professional
Baseball LLC. 2. Move no action
Recommendation:1. To Approve
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Attachment number 2Page 1 of 1
Commission Meeting Agenda
8/17/2010 5:00 PM
Augusta Public Transit Grant Application
Department:Augusta Public Transit
Caption:Motion to approve the Sec. 5307 Augusta Public Transit grant application
between the Federal Transit Administration (FTA) and Augusta, Georgia with
the amendment to reduce it by $269,658 because the Contingencies/Program
reserve cannot be put into the grant application. (Approved by Public Services
Committee August 9, 2010)
Background:APT is requesting funding to purchase the following items 3 Replacement
Buses, 2 Replacement Vans, Eng/Design Bus Terminal, Intermodal Terminal,
Bus Support Equip and Facilities, Eng/Design Admin/Maintenance Facility,
Shop Equipment, Preventive Maintenance, Non-Fixed Route ADA Para-transit
Expenses, Employee Education/Training, Contingencies/Program Reserve and
Construct Enhanced ADA Access. These items will be 80% federally funded
and 20% locally funded. The State portion is not available at this time to due to
state funding cutbacks, however, monies may be made available at a later date.
Analysis:The approval of this grant application will allow Augusta Public Transit to
continue to provide transportation service to Citizens of Augusta-Richmond
County in a more efficient manner.
Financial Impact:The funding for this application is a 80% federal, and 20% Local.
Alternatives:None. If you do not approve this grant, we will lose the money. This money will
be used to help fund Transit.
Recommendation:Approve the submission of this grant application.
Funds are Available in
the Following Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Butler Creek Trailhead Park Project
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a consultant services agreement with W. K. Dickson &
Co., Inc. in the amount of $40,000 for preliminary design services
associated with the new Butler Creek Trailhead Park. (Approved by Public
Services Committee August 9, 2010)
Background:The City has identified approved funding in the amount of $500,000 from
SPLOST Phase VI for park development and site improvements to the @36
acres identified for park development referred to as Butler Creek Tailhead
Park.
Analysis:This critical park development is part of the overall Butler Creek Greenway.
The City of Augusta, in partnership with the CSRA Land Trust, has
assembled @80% of the land along Butler Creek from Lombard Mill Pond
to Phinizy Swamp. Park improvements would include parking and
pedestrian access via a footbridge to the park from south of Butler creek, a
picnic shelter w/restrooms, playground area and maintained open space. The
Department is recommending the engineer of record on this project, W. K.
Dickson & Co. to perform preliminary design services for $40,000. (See
Attached)
Financial Impact:The Augusta Commission, at the regularly scheduled meeting held on May
18, 2010, authorized the Recreation and Parks Department to begin work on
six (6) capital projects in FY 2010. The Butler Creek project is one of those
six identified.
Alternatives:1. To approve preliminary design work through W. K. Dickson & Co.for
$40,000. 2. Move no action thus delaying this important park project.
Recommendation:1. To approve
Funds are Available in
the Following
Accounts:
328061110 - 210066601
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
8/17/2010 5:00 PM
Grant Application for the Lucy Craft Laney Wellness Center
Department:Housing and Community Development Department
Caption:Motion to approve application for a $200,000k grant for the initial planning
and design of the Lucy Craft Laney Wellness Center. Funding will be
provided by the Department of Housing and Urban Development (HUD)
through their Economic Development Initiative (EDI). (Approved by
Administrative Services Committee August 9, 2010)
Background:
The Lucy Craft Laney Wellness Center will be located in the heart of the
Laney Walker/Bethlehem Neighborhood Revitalization Area. As the city
begins to implement its multi-year plan to rebuild the downtown urban area
as a viable and safe area to Live – Work – Play, it is critical that multi-
functional Community Centers be built. These centers are a critical
component of the urban city as they provide programs and services to keep
the community growing, stable and viable. The creation of The Lucy Craft
Laney Wellness Center supports Georgia’s Urban Development goals at a
state level and President Obama’s goals at a National Level: “to facilitate the
economic integration of families and communities with efforts to support the
current low-income residents” of our Urban Cities. The Lucy Craft Laney
Wellness Center will focus on current social issues and offer programs and
activities by a full-time staff. The Wellness Center will collaborate with
local entities such as the Medical College of Georgia, University Hospital,
Public Health Department and local non-profit agencies to provide various
health and nutrition programs. These programs will focus on current social
issues such as Chemical Free Living, Building Positive Self Esteem, Safety,
Nutrition, Health and Well Being, Dress for Success, Specialized Women’s
Programs, and Physical Education. The Center will be staffed full-time and
will offer programs Monday through Saturday. It is recommended that
the Lucy Craft Laney Wellness Center be centrally located within the Laney
Walker Neighborhood so that it will be easily accessible by all residents of
the community. The Center will be named after Lucy Craft Laney as a
tribute to her dedication to wellness, education and her strive towards
improving the development and growth of women. The Center will develop
programs that integrate the four key capstones of Lucy Craft Laney’s
beliefs: a.Faith in children’s ability to learn; b.Commitment to the
training and development of women; c. Ways to provide teaching
and vocational opportunities; and d. Belief that Community
Service creates Community Ownership. The Wellness Center will
strive to have a positive Return on Investment (ROI) within the first three
years. It is estimated that the center could reach about 400 residents. With
the current population in this low-income area of 3,000 residents, the Center
will reach about 10-13% of the community. From an economic development
perspective, the Wellness Center will support onsite offices for about 4 non-
profit organizations to provide various center programs. In addition, the
Cover Memo
Center will be designed to support one small business restaurant kiosk and
an open-air farmer's marekt that would augment the nutrition programs
within the Center. A single non-profit will be responsible for the operation
and growth of the Center.
Analysis:The Lucy Craft Laney Wellness Center will be centrally located within the
Laney Walker Neighborhood so that it will be easily accessible by all
residents of the community. The Wellness Center will promote wellness
programs to area residents of all ages. These programs will reach out to
about 400 residents of about a 3,000 person low-income community. On the
economic side, the Center will support 4 on-site non-profit organizations,
one onsite kiosk restaurant, one open-air farmer's market and one non-profit
to operate the facility. This center will enforce the sustainability of the
Laney Walker/Bethlehem Neighborhood and support the Neighborhood
Revitalization project.
Financial Impact:AHCDD will utilize the $200,000 grant to perform the initial planning and
design of the Wellness Center.
Alternatives:None Recommended.
Recommendation:It is recommended that AHCDD be granted permission to apply for a
$200,000k grant for the initial planning and design of the Lucy Craft Laney
Wellness Center. Funding will be provided by the Department of Housing
and Urban Development (HUD) through their Economic Development
Initiative (EDI).
Funds are Available in
the Following
Accounts:
AHCDD will utilize the $200,000 grant to perform the initial planning and
design of the Wellness Center.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Historic Preservation Ordinance Amendment
Department:Planning Commission - HIstoric Preservation
Caption:Motion to approve an Ordinance to amend 7-4-52 to provide for more
realistic responsibilities for the Historic Preservation Commission related to
maintenance and repair of historic properties. (Approved by
Administrative Services Committee August 9, 2010)
Background:
Analysis:
Financial Impact:None
Alternatives:Approve amendment or not
Recommendation:Approve
Funds are Available in
the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE NO:________
AN ORDINANCE TO AMEND 7-4-52 TO PROVIDE FOR MORE REALISTIC
RESPONSIBLITIES FOR THE HISTORIC PRESERVATION COMMISSION
RELATED TO MAINTENANCE AND REPAIR OF HISTORIC PROPERTIES.
BE IT ORDAINED BY THE AUGUSTA RICHMOND COUNTY
COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF
SAME THAT:
The Augusta Richmond County Code be amended to provide for more realistic responsibilities
for the Historic Preservation Commission related to maintenance and repair of historic properties
by deleting the existing language in 7-4-52 (b) and (c) and substituting the following new
language:
(b) In the event the Historic Preservation Commission determines that there has been
a failure to provide ordinary maintenance or repair, the Historic Preservation Commission will
notify the owner of the property and set forth the steps necessary to comply with the provisions
of this Section. The owner of such property will have ten (10) days to apply for the appropriate
Certificate of Appropriateness.
(c) In the event that a COA is not applied for within ten (10) days, as referenced in
(b) of this Code Section; the Historic Preservation Commission shall notify the appropriate City
Department of the situation.
ADOPTED THIS ______ DAY OF ______________ 2010.
EFFECTIVE THIS ________ DAY OF ______________ 2010.
__________________________________ ___________________________________
CLERK MAYOR
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Application for TIGERII / HUD Challenge Planning Grant
Department:Planning Commission
Caption:Motion to approve final submittal of a combined DOT TIGER II/ HUD
Community Challenge Planning Grant for a detailed corridor plan and
implementation program for revitalization efforts along the 15th Street
Corridor. (Approved by Finance Committee August 9, 2010)
Background:The combined TIGER II/HUD Community Challenge Planning Grant
program builds on the Partnership for Sustainable Communities, an
innovative interagency collaboration between the Department of
Transportation (DOT), the Department of Housing and Urban Development
(HUD) and the Environmental Protection Agency (EPA). The program is
designed to support projects that further six Livability Principles and that
integrate housing, economic development, transportation and environmental
policies and goals. On July 26, 2010 the Finance Committee of the Augusta
Commission authorized submittal of a pre-application for a grant under this
program requesting $2.1 million in combined DOT/HUD funds. The
Augusta Commission approved submission of the pre-application on August
3, 2010. The final application is due August 23, 2010.
Analysis:The grant proposal is built on four, interrelated initiatives that would further
several priority recommendations of the Augusta Sustainable Development
Agenda and the 2009 Augusta Tomorrow urban area plan (Westobou
Vision): 1) an implementation program for mixed-used nodal centers along
the 15th Street Corridor; 2) a multi-modal implementation program for this
same Corridor, 3) Revision of development regulations to create an
integrated growth management framework to guide development to
preferred growth areas; and 4) an implementation plan for acquiring and
land-banking properties for energy efficient, affordable housing along this
corridor. While this grant program is intensely competitive across the U.S.,
Augusta’s proposal speaks to the heart of the grant’s purpose, addressing all
six HUD/DOT Livability Principles. The initiatives included in the proposal
are ideally positioned to be competitive as well as to position Augusta as
model of a sustainable, mid-sized American city.
Financial Impact:The grant program requires a 20% local match (cash and in-kind). The
project budget is as follows: Total project cost = $2,600,000 over a 3-year
period; Grant funding request = $2,100,000 (DOT portion = $500,000; HUD
portion = $1,600,000); Local match = $500,000.
Alternatives:Approve submittal of final DOT TIGER II/ HUD Community Challenge
Planning Grant application or reject it and find other means of funding
implementation of projects identified in these two master plans.
Cover Memo
Recommendation:Approve request to submit final application for DOT TIGER II/ HUD
Community Challenge Planning Grant.
Funds are Available in
the Following
Accounts:
Combiantion of cash and in-kind match to be included in the application.
Sources still being determined at time agenda item prepared.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Augusta CVB Professional Services Agreement Renewal
Department:Clerk of Commission
Caption:Motion to approve a request from the Augusta CVB to approve the renewal
of the Augusta CVB Professional Services Agreement with the City of
Augusta. (Approved by Finance Committee August 9, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Attachment number 2Page 1 of 1
Commission Meeting Agenda
8/17/2010 5:00 PM
Humane Society Lease Renewal
Department:Law
Caption:Motion to approve the lease renewal between Augusta, Georgia and the
CSRA Humane Society, Inc., and to authorize the Mayor and Clerk of
Commission to execute such documents as necessary to consummate the
agreement, all in form as approved by the General Counsel for Augusta,
Georgia. (Approved by Finance Committee August 9, 2010)
Background:This lease was actually approved last summer for a renewal of the CSRA
Humane Society lease for 10 years. The lease was placed back on the
agenda because we corrected a few errors in the version that WAS
approved. Most of the changes were minor technical clarifications, like
adding a severability clause to the agreement. The only substantive change
to note is that we changed the hours that the dogs can be outside from 8 am
to 8 pm (old version) to 7 am to 9 pm (new version) so that the dogs have
more time outside at cooler parts of the day during the summer. This was a
request from the Humane Society.
Analysis:N/A
Financial Impact:N/A
Alternatives:Deny the motion to approve the lease renewal.
Recommendation:Approve the lease renewal.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 8
Attachment number 1Page 2 of 8
Attachment number 1Page 3 of 8
Attachment number 1Page 4 of 8
Attachment number 1Page 5 of 8
Attachment number 1Page 6 of 8
Attachment number 1Page 7 of 8
Attachment number 1Page 8 of 8
Commission Meeting Agenda
8/17/2010 5:00 PM
Renewal GPS Tracking Services
Department:Finance/Risk Management Division
Caption:Motion to approve the continuation of the GPS tracking service
subscription for 310 units. (Approved by Finance Committee August 9,
2010)
Background:The Vehicle Oversight Program and the purchase of 150 GPS Tracking units
were approved by the Commission in November 2008. With the Global
Positioning System (GPS) units proving to be very efficient in the areas of
changing employee behavior, i.e. reduction in speeding, reduction in idle
time, and detection of improper use of vehicles, the Commission approved
the purchase of 310 additional units. This would equip all vehicles with a
GPS unit with the exception of elected officials (Sheriff, Marshal, etc.). The
one year contract for tracking services for the second batch of units - 310
units - will end in September 2010.
Analysis:Fleet Manager reports that fuel consumption, excluding law enforcement
vehicles, for 2010 year to date compared with 2008 and 2007 has continued
to see a reduction in usage, see attached fuel usage report.
Financial Impact:There is a monthly service fee for unlimited service for $25.95/unit/month
which includes data storage. Funding for the continuing service is budgeted
in fund 611-01-5211 53-16210 in the amount of $96,534.00 which covers a
12 month period. No annual contract is necessary; the continuation of
service will be open ended.
Alternatives:Do not approve the request, remove units from vehicles.
Recommendation:Approve the continuation of the GPS Tracking Service. This pricing will
remain in effect for a minimum of one year.
Funds are Available in
the Following
Accounts:
611-01-5211 53-16210
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
8/17/2010 5:00 PM
Approve Change Order #1 to the existing construction contract in the amount of $76,805.00 to Blair Construction for
the Fort Gordon Eisenhower Hospital Area Gravity Sewer System . Bid item #09-156.
Department:Augusta Utilities Department
Caption:Motion to approve Change Order # 1 to the existing construction contract in
the amount of $76,805.00 to Blair Construction for the additional work to
complete the Fort Gordon Eisenhower Hospital Area Gravity Sewer
System. (Approved by Engineering Services Committee August 9,2010)
Background:This project is located at Fort Gordon, Augusta GA. The gravity sewer trunk
line will begin near 22nd Street and connect to the existing municipal
System just northwest of the National Science Center. It will serve an area
of approximately 250 acres bounded to the north by Fort Gordon Highway
(Route 10/78/278), west of the Gate I entrance . The trunk line will
eliminate the need for 2 existing lift stations and 3,200 If of force main
required to convey wastewater to the Fort Gordon wastewater treatment
plant. This municipal gravity sewer trunk line will consist of approximately
4,625 If of 8-inch and 2,700 If of 10-inch SDR 26 PVC pipe with an
estimated twenty-four 48-inch diameter manhole structures.The
modification to this contract is to upsize the new sewer main to
accommodate new construction on the base and extend a jack and bore due
to extreme depth of the new sewer main and unforeseen existing water
mains in the same path of the new sewer main. This modification was
requested by Fort Gordon and is beyond the original scope of work. Augusta
will be reimbursed by Fort Gordon for the cost of this work.
Analysis:AUD has evaluated Blair proposal to Change Order #1 and has considered
the proposal fair and reasonable to accomplish the project.
Financial Impact:The construction proposal submitted for this project is $76,805.00. These
funds are available from account 507043420-5425210/88880069-5425210
Alternatives:Rejection of this change order #1 would delay the construction and delay
revenue to Augusta Richmond County.
Recommendation:Recommend Commission approve change order #1 to the existing
construction contract to Blair Construction in the amount of $76,805.00
Funds are Available in
the Following
Accounts:
507043420-5425210/88880069-5425210 from account $76,805.00Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Blair Construction, Inc.Proposal
Asphalt Paving & Underground Utilities
4308 Evans-to-Locks Rd DATE:April 30,2010
P.O. Box 770, Evans, Georgia 30809 INVOICE #
Phone 706.868.1950 Fax 706.868.1855 FOR:
Jerry Delaughter AUD
Description Quantity Unit Price AMOUNT
Pipe Cost Increase for Materials 3730 LF $6.94 25,886.20$
Deduction for 12 inch PVC multiple depths 3688 LF $23.55 (86,852.40)$
Addition for 15 inch PVC multiple depths 3688 LF $27.44 101,198.72$
TOTAL 40,232.52$
Eisenhower
Sewer Pipe Size
increase
THANK YOU FOR YOUR BUSINESS!
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Approve Design Firm for Sheriff's Administration Building
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve the selection committee’s recommendation to issue a
contract to Clark Patterson Lee for the Design Services for the Augusta,
Georgia Sheriff’s Office Building in the amount of $599,714.50. (Approved
by Engineering Services Committee August 9, 2010)
Background:During the Programming Phase of the project, a Request for Qualifications
(RFQ) was prepared to solicit qualification statements and proposals for
Architectural Services for the Sheriff’s Office Building.
Analysis:We received six (6) compliant responses for the Phase I qualifications
submittals, after these were evaluated by the selection committee a short list
of three (3) firms were selected, based on the scoring for Phase I, to
participate in the Phase II Interviews. Subsequent to that, a decision was
made to invite the three (3) firms that were not on the shortlist to also
participate in the Phase II Interviews. After the Phase II Interviews were
completed and scored, the fees for the Professional Architectural Services
were opened and scored according to the scoring matrix included in the
Phase II submittal requirements. The selection committee has completed the
evaluation of the Phase I and Phase II submittals from the Architectural
Firms and hereby recommends that a contract should be issued to Clark
Patterson Lee in the amount of $599,714.50.
Financial Impact:The total amount of $599,714.50 for the Design Services Fees is included in
the overall total project budget of $10.6 million.
Alternatives:1. Approve the selection committee’s recommendation to issue a contract to
Clark Patterson Lee for the Design Services for the Augusta, Georgia
Sheriff’s Office Building in the amount of $599,714.50. 2. Select a different
method of procuring the design phase services and award the total contract
to a lump sum bidder, which will delay the completion date of the project
and increase the total project costs.
Recommendation:#1. Approve the selection committee’s recommendation to issue a contract
to Clark Patterson Lee for the Design Services for the Augusta, Georgia
Sheriff’s Office Building in the amount of $599,714.50.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL - 325051120; JL -
208251103
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, June 2, 2010 @ 3:00 p.m.
for furnishing:
RFQ ITEM #10-119 Architectural & Engineering Services for Sheriff’s Office
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, May 25, 2010 @ 5:00 p.m. by fax at 706-
821-2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather
pursuant to its code of ordinances, this local government operates instead a Local Small
Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 29, May 6, 3, 20, 2010
Metro Courier May 5, 2010
cc: Fred Russell Administrator
Tameka Allen Interim Deputy Administrator
Don Greene Heery International
Steve Kimsey Heery International
Forest White Heery International
Attachment number 1Page 1 of 1
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Attachment number 2Page 1 of 3
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Attachment number 2Page 3 of 3
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 9
Attachment number 4Page 2 of 9
Attachment number 4Page 3 of 9
Attachment number 4Page 4 of 9
Attachment number 4Page 5 of 9
Attachment number 4Page 6 of 9
Attachment number 4Page 7 of 9
Attachment number 4Page 8 of 9
Attachment number 4Page 9 of 9
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Attachment number 6Page 1 of 1
Commission Meeting Agenda
8/17/2010 5:00 PM
Approve the Purchase of Hydraulic Detachable Gooseneck Trailer (Bid Item 10-133)
Department:Solid Waste
Caption:Motion to approve the purchase of (1) hydraulic detachable gooseneck
trailer from Yancey Bros., the lowest responsive bid, for the Solid Waste
Department. (Approved by Engineering Services Committee August 9,
2010)
Background:The Solid Waste Department currently uses a 3-axle gooseneck trailer for
hauling equipment. This trailer is under-sized to safely carry all of our
current equipment. This trailer is 16 years old and is due to be replaced.
Analysis:Our current gooseneck trailer is too small and too old to safely carry all of
our equipment. We are proposing the purchase of a new hydraulic
detachable gooseneck trailer with the capacity to safely carry our equipment,
afford us greater flexibility for growth with a 4th axle option, as well as a
longer gooseneck for safer operation and weight distribution. The cost for
the new trailer, with additional options inclusive, is $71,911.00. The
Department recommends that we utilize the GMA lease program and lease
the equipment over three years.
Financial Impact:Adequate funds are available. The Department recommends transferring
funds from 541-04-4210/5421110 to 631-00-0000/11-19114 GMA lease
program. The approximate annual cost for 3 years will be $23,970.00.
Alternatives:1. Approve the purchase of (1) hydraulic detachable gooseneck trailer from
Yancey Bros., the lowest responsive bid, in an amount of $71,911.00 2. Do
not approve the purchase.
Recommendation:Approve the purchase of (1) hydraulic detachable gooseneck trailer from
Yancey Bros., the lowest responsive bid, in an amount of $71,911.00
Funds are Available in
the Following
Accounts:
Funds available in 631-00-0000-1119114 The -approximate annual lease
cost for 3 years will be $23,970.00.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, June 25, 2010 for furnishing:
Bid Item #10-133 Hydraulic Detachable Gooseneck Trailer for Solid Waste Department
Bid Item #10-134 Waste handler Hydraulic Excavator for Solid Waste Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, June 15, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but
rather pursuant to its code of ordinances, this local government operates instead a Local
Small Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 20, 27, June 3, 10, 2010
Metro Courier May 26, 2010
cc: Tameka Allen Interim Deputy Administrator
Mark Johnson Solid Waste Department
Lori Videtto Solid Waste Department
Attachment number 2Page 1 of 1
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Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 3
Attachment number 4Page 2 of 3
Attachment number 4Page 3 of 3
Commission Meeting Agenda
8/17/2010 5:00 PM
Approve the recommended motions within the presentation “Solid Waste Disposal Contract, Recommendations for
2011”
Department:Solid Waste
Caption:Motion to approve allowing the Administrator to negotiate an extension to
the current contract; advertise for bids for the menu of options submitted in
today's recommendtions and then come back with an opportunity for the
committee to select from the available options regarding the “Solid Waste
Disposal Contract, Recommendations for 2011.” (Approved by
Engineering Services Committee August 9, 2010)
Background:The Solid Waste Department is in the final year of a five year solid waste
collections contract. This contract has the option of being extended for two,
one year extensions. The current contract (without exercising any extension)
will expire on December 31, 2010. This contract has provided trash
collection services for the majority of Richmond County. The service
includes one 96-gallon trash cart and one recycle cart. The current service
level Augusta provides includes twice per week household service, once per
week recycling, yard waste, and bulky item pickup (including tires).
Household services include one 96-gallon trash cart which is serviced two
times per week – either Monday and Thursday or Tuesday and Friday.
Recycling service is one time per week and the household is provided with
one recycling cart to use for this service. The materials are not required to be
separated – they can all be simply tossed into the cart and wheeled to the
curb on the resident’s second day of collection. Yard Waste is currently
serviced one time per week and includes a 5x5x10 area of any combination
of kraft bags, 30-gallon cans, or bundles. Bulk waste service is also one
time per week and includes items in a 5x5x10 area or less than 50 lbs. each.
Bulk waste service also includes the pickup of two tires per household per
week. Over the years, the cost of services has continued to rise. In the last 5
years, the cost to the household has increased by 9.4% or about 2% each
year. The solid waste department continues to look for ways to reduce its
overall costs.
Analysis:Within the presentation there are a variety of concepts that have been
generated off lessons learned. Foremost is the fact, that the solid waste
department would like to extend the current contract by one year, utilizing
one of the allowed extensions. This will allow the department to bid a
“menu of services” and allow our elected officials time to determine the best
overall service level to offer our citizens. We are proposing 4 different
service packages, from very comprehensive services, to services which
cover basic needs. We are also discussing the volume allowances of specific
products. To consolidate the solid waste services, the department is also
requesting to service the entire county, excluding Hephzibah and Blythe. We
propose making services available to those cities on an all or none basis. The
Cover Memo
department is suggesting that we reduce services as it relates to both yard
waste and bulk waste. We are proposing that yard waste must be
containerized in kraft paper bags or resident supplied cans. Further, we are
suggesting that bulk waste items be on a call-in basis. Additionally, we
request that tires be handled through a tire drop off event, quarterly. The
department also wants to put some control in the hands of the citizens when
it comes to their trash bill. By offering discounts for smaller cans, and
additional fees for additional cans, we would encourage recycling and
reduce the amounts of materials received. Exemptions have been a
historically difficult item to manage. We are recommending that we add one
basic exemption. It would allow for an exemption if a properties utility
usage was below a predetermined level to allow for home sales, security and
renovations. This would complement the other exemptions already in place.
The fee system needs to be addressed. Currently there are about 25% of our
customers being charged millage plus a fee, and 75% of our customers being
charged fees only. We believe that changing everybody to a fee only system
is the most equitable system. We also are recommending that all parcels pay
a service fee. This would allow for the removal of bulk waste from the
properties.
Financial Impact:None at this time.
Alternatives:1. Approve the recommended motions within the presentation “Solid Waste
Disposal Contract, Recommendations for 2011” 2. Do not approve.
Recommendation:Approve the recommended motions within the presentation “Solid Waste
Disposal Contract, Recommendations for 2011”
Funds are Available in
the Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 15
Attachment number 1Page 2 of 15
Attachment number 1Page 3 of 15
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Attachment number 1Page 7 of 15
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Attachment number 1Page 9 of 15
Attachment number 1Page 10 of 15
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Attachment number 1Page 13 of 15
Attachment number 1Page 14 of 15
Attachment number 1Page 15 of 15
Commission Meeting Agenda
8/17/2010 5:00 PM
Approve the recommended motions within the presentation “The CNG Plan, Strategy 2012”.
Department:Solid Waste
Caption:Motion to approve moving forward with the strategy and the
recommendations as presented relating “The CNG Plan, Strategy 2012”.
(Approved by Engineering Services Committee August 9, 2010)
Background:In 2009 the EPD recommended that Augusta be designated as a
nonattainment area for ozone. Augusta is barely in compliance with the
current ground-level ozone standard of 75 parts per billion. Ozone is created
when exhaust from vehicles, power plants, industry and other sources react
in the presence of sunlight and high temperatures. Nonattainment decisions
are based on three years of data. If Augusta becomes a nonattainment area, it
could mean restrictions on industrial permitting, and have impacts on
transportation funding. Augusta has created the Early Action Compact,
which is the first plan in the state to attempt to address the sources of
pollution in Augusta. This document works to outline areas where local
efforts to limit pollution can have an effect on the nonattainment decision.
The solid waste department has a contract for solid waste collection
services. This contract serves approximately 60,000 homes in Augusta. This
contract is currently serviced by diesel vehicles which not only contributes
to higher overall operating costs, but also contributes significantly to the
area ozone levels. With the expiration of this contract coming due, Augusta
could require conversion of the garbage trucks to compressed natural gas
(CNG) as part of our effort to maintain compliance and ultimately lower
operating costs.
Analysis:Should Augusta become designated as a nonattainment area, there are
consequences. They can include impacts on economic development, as
industries would be subject to more stringent permits. Nonattainment will
also affect our citizens. Emission controls could be required on all vehicles,
which would require an annual inspection and it typically creates a
permanent outdoor burn ban. Local governments will also be affected. This
could impact how we generate traffic patterns, get funding for transportation
as well as require us to generate solutions to reduce emissions within our
community. All of which cost money. Augusta has an opportunity to reduce
emissions created on its solid waste collection contract. By requiring the
solid waste fleets to operate on CNG, we will assist in creating a positive for
Augusta. We are proposing to require all solid waste contract vehicles to
operate on CNG. Augusta would build and make available a CNG facility
for its contractors, government entities, as well as private industry. The
benefits of CNG are numerous. CNG produces less N0x (smog). It also
produces 90% less particulate matter (soot). CNG is readily available in the
USA. Currently 98% of all natural gas is generated in the US. Overall,
pricing of natural gas has been lower than diesel. This provides a long term
Cover Memo
savings for those operating on natural gas. When looking forward at futures
pricing, diesel continues to be a more expensive fuel. Overall, CNG is
cleaner, cheaper, and domestically available.
Financial Impact:There is no financial impact at this time. However, looking forward, there
are many options and strategies that could be employed to achieve this goal.
If the solid waste department was going to self fund this project, it would
recommend bonding the project. The project cost is likely to be under 2
million dollars. However, if Augusta did not want any out of pocket monies
there are companies that will build the station and include the station cost
into the cost per gallon for fuel. In the proposal, station costs were projected
at $.66 cents per gallon equivalent. Even with this cost included, currently a
diesel gallon equivalent of CNG is still $.59 cents per gallon less expensive.
Therefore, there is a financial incentive to go to CNG.
Alternatives:1. Approve the recommended motions within the presentation “The CNG
Plan, Strategy 2012”. 2. Do not approve
Recommendation:Approve the recommended motions within the presentation “The CNG Plan,
Strategy 2012”.
Funds are Available in
the Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
The CNG Plan
Strategy 2012
Augusta and Nonattainment
•In 2009, EPD recommended Augusta be designated as a “nonattainment”
area for ozone.
•Augusta is barely in compliance with the current ground-level ozone
standard of 75 ppb.
•Ozone is created when exhaust from vehicles, power plants, industry, and
other sources react in the presence of sunlight and high temps.
•Nonattainment decisions are based on three years of data.
•Nonattainment means that restrictions could be placed on industrial
permitting and transportation funding.
•Augusta’s Early Action Compact is the first plan in the state to attempt to
address the sources of pollution in Augusta.
•Local efforts to limit pollution can have an effect on the nonattainment
decision.
8/3/2010 2
Effects of Nonattainment
•Being designated as a nonattainment area would
effect:
–Economic development –industries would be subject to
more stringent permits
–Citizens –emission controls could be required on all
vehicles, outdoor burn ban
–Local Government & School Systems –additional
expense of retrofitting buses, traffic patterns would
change
8/3/2010 3
The Concept
•Require all solid waste contract vehicles to operate on alternative fuels.
•Build a CNG fueling station on government property.
•Make the facility available to other government entities as well as
private industry.
•Design the system to allow for satellite locations using tube trailers.
•Contract out the operations and maintenance of the station to a
specialist.
•Reinvest proceeds generated from the CNG sales back into County
owned assets and infrastructure.
8/3/2010 4
Why CNG for Trash Trucks?
•Captive audience provides a capital replacement program.
•Haulers using Augusta CNG will pay back the capital cost of the
program.
•The solid waste industry has extensive knowledge of alternative fuels.
•The waste industry has additional demand opportunity.
•CNG is projected to be a lower cost fuel over the next contract period.
•A CNG program offers Augusta additional contract options to facilitate
managing long term contract costs.
•CNG is better for the environment.
•CNG pushes the solid waste collection program to the next level.
8/3/2010 5
Other Industries
•Transportation
–Public Transit
–School Bus
–Taxis
•Local Fleets
–FedEx, UPS, USPS
–Yard tractors
–Concrete and gravel trucks
–Vending companies
–Landscape companies
–Local service fleets
•Utilities
–Power
–Cable/phone
–Gas companies
•Government
–Meter readers
–Building/code inspectors
–Inmate transport
–Parks and Recreation
–Solid Waste
–Administrative
8/3/2010 6
8/3/2010 7
N0x Reduction: Less Smog
Natural Gas NOx Treatment
for Diesel Engines
Diesel Emulsions Ethanol Blends Oxidations
Catalysts for
Diesel Engines
Low Sulfer Diesel Biodiesel (B20)
≥85%
0-25%10-15%
-5-0%2-6%0-3%Minimal
PM Reduction: Less Soot
≥90% w/Cat
50-65%
15-20%
35-40%
~20%
>85%
~20%
Natural Gas PM Traps for
Diesel Engines
Diesel Emulsions Biodiesel (B20)Oxidations
Catalysts for
Diesel Engines
Low Sulfer Diesel Ethanol Blends
Greenhouse Gases
O C O
23% GHG reduction
compared to diesel fuel
30% GHG reduction
compared to gasoline fuel
CEC’s Well to Wheels Study
Source: South Coast Air Quality Management District
2007 Air Quality Management Plan Summit Panel
CNG Produces Significantly Less
Smog and Soot
8/3/2010 8
Natural Gas
150+ Years of Domestic Reserves
(70-80 Years Longer Than Oil)*
World NG Reserves Estimated at 3x that of Oil
Reduces Dependence on Foreign Oil
4% of Existing Supply will fuel 11 Million autos
20% of today’s use is for Power Generation
–Could fuel 55 Million autos
Bio-Methane available from Landfills, Agriculture &
Wastewater
*Based on Current Rate of Consumption
Sources: EIA 2006, Clean Energy
98%Supplied From
US and Canada
Imported
Large, Secure, Domestically Available
Tax Credits
8/3/2010 9
President’s Energy Bill
Tax Credits Effective January 1, 2006
GVWR < 8,500 lbs= $14,000 ($4,000 up to 80%)
–Honda Civic, Ford Crown Victoria, Chevy Astro, GM SUVs
GVWR 8,500-14,000 lbs= $16,000 ($8,000 up to 80%)
–Ford F-150, 250, 350 Sierra/Silverado pickup, Express/E350 van
GVWR 14,000-26,000 lbs= $20,000 (80% = $16,000)
–Ford E450 or GM 8.1L shuttle bus
GVWR > 26,000 lbs= $40,000 (80% = $32,000)
–Dump Truck, Refuse Truck,Transit Bus, Street Sweeper
Allows for up to 80% of incremental cost of dedicated natural gas vehicle
based on vehicle’s GVWR (Gross Vehicle Weight Rating)
Historical Pricing
8/3/2010 10
Natural gas has been 25 -61% cheaper than Diesel over last 10 years
Futures Pricing
8/3/2010 11
NG pricing includes $.66 cents per gallon equivalent for station financing.
Benefits of CNG
8/3/2010 12
•Cleaner
–Up to a 30% reduction in GHG using pipeline gas
–88% reduction in GHG when using landfill gas
–Cummins Westport ISL G engine meets 2010 EPA standards today!
•Cheaper
–Turnkey fueling cost, including infrastructure is $0.50 -$1.00 per gallon less than diesel depending on location
–Grants, local, State and Federal can help cover incremental cost
•Domestic
–98% of natural gas servicing the U.S. is domestically produced
–1 to 1 displacement to foreign oil•It Works!–CWI ISL G engine has 320 hp, 1000 lb ft torque, and outperforms diesel
Benefits to Augusta
8/3/2010 13
Domestically
Available
Cleaner Cheaper
CNG facility located in Georgia
8/3/2010 14
8/3/2010 15
Los Angeles International Airport
Republic Services
Waste Management
Tube Trailers for remote fill locations
Companies with CNG Options
8/3/2010 16
Engine Size: 9Liter / 320 HP /1,000 lb-ft Torque /CNG or LNG
ISL G
Recommended Motions
1.Approve the overall concept presented within this presentation.
2.Approve the Solid Waste Department to require that vehicles
operated under the solid waste contract(s) operate on CNG.
3.Approve the Solid Waste Department to request proposals to design,
build, operate and maintain a CNG fueling station(s).
8/3/2010 17
Commission Meeting Agenda
8/17/2010 5:00 PM
Flood Land Acquisition
Department:Clerk of Commission
Caption:Motion to approve a request for $200,000 from SPLOST Recapture Funds
to complete the purchase of repetitively flooded and floodprone properties in
Brynwood Subdivision (Chelsea Drive) and Hollywood Subdivision.
(Approved by Engineering Services Committee August 9, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Manchester Subdivision Section Five
Department:Engineering-Abie L. Ladson, PE, CPESC, Director
Caption:Motion to approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta Utilities
Departments for Manchester Subdivision, Section Five. (Approved by
Engineering Services Committee August 9, 2010)
Background:The final plat for Section Five was approved by the Commission on April
20, 2010. The subdivision design and plat for this section, including the
storm drain system, have been reviewed and accepted by our engineering
staff and the construction has been reviewed by our inspectors. The Utilities
Department has inspected and reviewed the water and sanitary sewer
installations, and hereby requests acceptance of the utility deed.
Analysis:These sections meet all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in these sections.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed and maintenance agreement, all future
maintenance and associated costs for water and sanitary sewer installations
will be borne by Augusta, Georgia, and positive revenue will be generated
from the sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road
resolution submitted by the Engineering, and Augusta Utilities Departments
for Manchester Subdivision, Section Five. 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 4
Attachment number 6Page 2 of 4
Attachment number 6Page 3 of 4
Attachment number 6Page 4 of 4
Attachment number 7Page 1 of 3
Attachment number 7Page 2 of 3
Attachment number 7Page 3 of 3
Commission Meeting Agenda
8/17/2010 5:00 PM
Motion to Authorize Condemnation
Department:Law Department
Caption:Motion to authorize condemnation to acquire title of a portion of property
for right of way, permanent easement and temporary easement for the
Marvin Griffin Road Improvement Project, (Parcel 134-0-004-00-0) 1551
Marvin Griffin Road. (Approved by Engineering Services Committee
August 9, 2010)
Background:Despite repeated efforts, the City has been unable to identify proper
corporate officials with whom to negotiate for this property and therefore
seeks to acquire title through condemnation. In order to proceed and avoid
further project delays, it is necessary to condemn a portion of subject
property. The required property consists of 195 square feet of right of way,
282 square feet of permanent easement, and 4,758 square feet of temporary
easement. The appraised value is $600.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: General
Ledger 323-04-1110-54.11120 Job Ledger No. 2968236303-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
8/17/2010 5:00 PM
Motion to Authorize Condemnation
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of property
for permanent easement and temporary easement for the 50202 Horsepen
Sanitary Sewer, Phase 2-B Project, PIN: 128-0-026-00-0, 2920 Tobacco
Road. (Approved by Engineering Services Committee August 9, 2010)
Background:The City has been unable to reach an agreement with Mr. C. Murray
Williams, owner of Veterans Realty Company, Inc., and therefore seeks to
acquire title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject property. The
required property consists of 5,887 square feet of permanent easement, and
3,779 square feet of temporary easement. The appraised value is $8,304.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: General
Ledger 511043420-5411120 Job Ledger No. 80250203-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 1
Commission Meeting Agenda
8/17/2010 5:00 PM
Reynolds St Parking Deck Bid Package 1
Department:Public Services Department - Facilities Management Division
Caption:Motion to provide authorization to R.J. Griffin to award Bid Package #1, in
the amount of $4,327,611.12, which includes demolition, site clearing and
grading underground utilities (storm, sanitary and water piping), auger cast
piles, foundations, and Precast Concrete, for the new Reynolds Street
Parking Deck. (Approved by Engineering Services Committee August 9,
2010)
Background:R.J. Griffin was selected to be the Construction Manager @ Risk under Bid
Item #10-039 for the Reynolds Street Parking Deck. The Design team, led
by TVS and Studio 3, completed site work, foundations and structural bid
documents in June, and bids were accepted and reviewed by R.J. Griffin,
under the observation of the Procurement Department.
Analysis:The following are the apparent lowest responsive, responsible bidders, as
determined by R.J. Griffin to perform the work: Columbia Diversified or
Traksouth – Site Clearing/Grading and Site Utilities (Storm, Sanitary, and
Water) Berkel & Company or H&J Foundations – Auger Cast Piles
Chesapeake Construction or Middle of Georgia – Concrete Foundations
Metromont or Tindall – Precast Concrete The Scope of Work includes
demolition, site clearing and grading underground utilities (storm, sanitary
and water piping), auger cast piles, foundations, and Precast Concrete, and is
within the budgeted amount that was estimated for this work. R.J. Griffin, in
conjunction with the design and program management team, will provide
oversight during this and subsequent phases of the project. Proceeding with
this work now will allow construction to proceed in an expedited fashion,
leading to quicker completion of the new Reynolds Street Parking Deck.
Financial Impact:The amount for Bid Package #1 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and approved
in September, 2010. The total GMP is currently budgeted to not exceed
$7,124,912.00.
Alternatives:1. Provide authorization to R.J. Griffin to award Bid Package #1, in the
amount of $4,327,611.12, which includes demolition, site clearing and
grading underground utilities (storm, sanitary and water piping), auger cast
piles, foundations, and Precast Concrete, for the new Reynolds Street
Parking Deck. 2. Wait until the Guaranteed Maximum Price is established in
September 2010, and delay the completion of the facility by two (2) months.
Recommendation:
Provide authorization to R.J. Griffin to award Bid Package #1, in the amount
Cover Memo
of $4,327,611.12, which includes demolition, site clearing and grading
underground utilities (storm, sanitary and water piping), auger cast piles,
foundations, and Precast Concrete, for the new Reynolds Street Parking
Deck.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL – 325051130 JL
206351102
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
8/17/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on August 3rd, Special Called and Legal meetings held August 9, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Commission Meeting Agenda
8/17/2010 5:00 PM
Resolution authorizing the Settlement of Claim by Joseph E. Smith in condemnation lawsuit.
Department:Law
Caption:Resolution authorizing the settlement of the appeal filed by Joseph E.
Smith, in the pending condemnation lawsuit styled Augusta, Georgia vs.
Joseph E. Smith, et al., Civil Action File No. 2002-RCCV-717, for the
payment of forty thousand dollars ($40,000.00) in addition to the earlier
payment of $4,624.00 made into the registry of the Court on or about
March 27, 2003; authorizing the County Administrator to disburse the
amount of forty thousand dollars ($40,000.00) to the Clerk of Court to
satisfy the consent final judgment to be entered in the case; waiving
Augusta-Richmond County Code of Ordinances sections in conflict for this
instance only; and for other purposes.
Background:Condemnee Joseph E. Smith filed a notice of appeal on the amount of just
and adequate compensation owed in the condemnation case styled Augusta,
Georgia vs. Joseph E. Smith, et al., Civil Action File No. 2002-RCCV-717.
A fter extensive investigation and discovery, both parties to said civil action
desire to settle all claims.
Analysis:Condemnee Smith has agreed to settle his claims against Augusta-Richmond
County for the sum of forty thousand dollars ($40,000.00) in addition to the
sum of $4,624.00 paid following a Special Master hearing in 2003.
Financial Impact:$40,000.00 in addition to $4,626.00 previously paid.
Alternatives:Decline to settle this case and proceed to trial.
Recommendation:Authorize settlement.
Funds are Available in
the Following
Accounts:
Funds to be identified by administrator.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
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RESOLUTION
RESOLUTION AUTHORIZING THE SETTLEMENT OF THE APPEAL
FILED BY JOSEPH E. SMITH, IN THE PENDING CONDEMNATION
LAWSUIT STYLED AUGUSTA, GEORGIA VS. JOSEPH E. SMITH, et al.,
CIVIL ACTION FILE NO. 2002-RCCV-717, FOR THE PAYMENT OF
FORTY THOUSAND DOLLARS ($40,000.00) IN ADDTION TO THE
EARLIER PAYMENT OF $4,624.00 MADE INTO THE REGISTRY OF
THE COURT ON OR ABOUT MARCH 27, 2003; AUTHORIZING THE
COUNTY ADMINISTRATOR TO DISBURSE THE AMOUNT OF FORTY
THOUSAND DOLLARS ($40,000.00) TO THE CLERK OF COURT TO
SATISFY THE CONSENT FINAL JUDGMENT TO BE ENTERED IN
THE CASE; WAIVING AUGUSTA-RICHMOND COUNTY CODE OF
ORDINANCES SECTIONS IN CONFLICT FOR THIS INSTANCE ONLY;
AND FOR OTHER PURPOSES.
WHEREAS, Condemnee Joseph E. Smith filed a notice of appeal on the amount of just
and adequate compensation owed in the condemnation case styled Augusta, Georgia vs. Joseph
E. Smith, et al., Civil Action File No. 2002-RCCV-717; and
WHEREAS, after extensive investigation and discovery, both parties to said civil action
desire to settle all claims; and
WHEREAS, Condemnee Smith has agreed to settle his claims against Augusta-
Richmond County for the sum of forty thousand dollars ($40,000.00) in addition to the sum of
$4,624.00 paid following a Special Master hearing in 2003; and
WHEREAS, it is in the best interests of Augusta-Richmond County to resolve this matter
and pay an additional forty thousand dollars ($40,000.00) to Smith to settle this disputed and
litigated matter; and
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission,
Section 1: The Augusta-Richmond County Commission will settle the claims of
Condemnee Joseph E. Smith for payment of the sum of forty thousand
dollars ($40,000.00).
Section 2: The County Administrator is authorized to pay a total sum of forty
thousand dollars ($40,000.00) to the Clerk of Court to satisfy the Consent
Final Judgment to be entered in this case.
Attachment number 1Page 1 of 2
Settlement Resolution
Joseph E. Smith
Page 2 of 2
Section 3: To the extent that any section of the AUGUSTA, GA. CODE is in conflict
herewith, that subsection is waived for this instance only.
Adopted this ___ day of ___________, 2010.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Resolution was duly adopted by the Augusta-Richmond County Commission
on____________________, 2010 and that such Resolution has not been modified or rescinded as
of the date hereof and the undersigned further certifies that attached hereto is a true copy of the
Resolution which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1Page 2 of 2
Commission Meeting Agenda
8/17/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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