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HomeMy WebLinkAbout2010-07-01-Meeting Agenda Commission Meeting Agenda Commission Chamber 7/1/2010 5:00 PM INVOCATION: Dr. Kelly McKnight, Pastor Bible Deliverance Temple PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Georgia Municipal Association A. Congratulatons! Commissioner Corey Johnson for having been elected as the Second Vice President of GMA's District 7. Attachments Five (5) minute time limit per delegation DELEGATIONS B. Mr. Ralph Lee, Sr., RE: Upkeep and maintenance of the lakes at the Diamond Lakes Recreation Park. Attachments CONSENT AGENDA (Items 1-26) PUBLIC SERVICES 1. Motion to accept as information the purchase of an aluminum dock system off of the Georgia Department of Natural Resources Agency Contract to Crane Materials International for $75,415.85. (Approved by Public Services Committee June 21, 2010) Attachments 2. Motion to approve an amendment in the amount of $4000 with CSRA RC for the senior nutrition program. (Approved by Public Services Committee June 21, 2010) Attachments 3. Motion to approve Augusta Public Transit’s purchase of a staff vehicle from Grant Project GA-90-X278-00 (54609-1207). (Approved by Public Services Committee June 21, 2010) Attachments 4. Motion to approve a proposal from Financial Marketing Concepts, Inc. Agreement regarding Discount Prescription Card Program for Augusta-Richmond County residents. (Approved by Public Services Committee June 21, 2010) Attachments 5. Motion to approve Temporary Banner Program Ordinance and Guidelines. (Approved by Public Services Committee June 21, 2010) Attachments PUBLIC SAFETY 6. Motion to approve Capacity Agreement for FY2011 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee June 21, 2010) Attachments 7. Motion to approve the purchase of three (3) radar units for the Georgia State Patrol units assigned to Richmond County in the amount of $2,995 each totaling $8,985.00 subject to the Administrator identifying a funding source. (Approved by Public Safety Committee June 21, 2010) Attachments 8. Motion to approve the purchase of one Remotec HD-1J bomb robot assembly from Northrop Grumman for $93,547.00. (Approved by Public Safety Committee June 21, 2010) Attachments 9. Motion to adopt a Resolution reaffirming the necessity of the 911 and the Wireless Enhanced 911 charges. (Approved by Public Safety Committee June 21, 2010) Attachments ENGINEERING SERVICES 10. Motion to approve GEFA loan in the amount of $10,570,003. (Approved by Engineering Services Committee June 21, 2010) Attachments 11. Motion to approve the purchase of (2) front end loaders, with attachments, for the Solid Waste Department off state contract SWC80773. (Approved by Engineering Services Committee June 21, 2010) Attachments 12. Motion to approve award of RFP #10-126, Janitorial Services for Solid Waste Maintenance Building and Scale House to M & M Management Services, Inc. (Approved by Engineering Services Committee June 21, 2010) Attachments 13. Motion to approve Change Number One and Change Order One to Georgia Carolina Paving for the emergency repair to Skinner Mill Road approximately 1,300 feet west of Warren Bridge Road in the amount of $120,000. (Approved by Engineering Services Committee June 21, 2010) Attachments 14. Motion to extend the contract with Heery International, in association with Dukes Edwards Dukes, for Capital Improvement Program Management on SPLOST projects for two years with an optional one year extension. The total contract amount, which began in 2003, will increase $3,235,550.00 to a revised estimated “not to exceed” contract amount of $10,317,906.00 and authorize the Administrator to negnoate the 4% increase and report recommendation back on July 1st .(Approved by Engineering Services Committee June 21, 2010) Attachments 15. Motion to approve the execution of the Easement Agreement with Georgia Power for new electrical power service for the expansion at Webster Detention Center. (Approved by Engineering Services Committee June 21, 2010) Attachments 16. Motion to approve the appointment of a sub-committee composed of Mr. Johnson, Mr. Bowles and the Administrator to formulate a recommendation as to how to proceed with review/investigation of the Augusta Utilities' operations and management of the Highland Avenue and Hicks Water Production Plants and bring back to the committee for approval. (Approved by the Engineering Services Committee June 21, 2010) Attachments 17. Motion to award to Lord & Company Bid Item #10-086, in the amount of $88,700.00, which includes providing and installing the Bi-Directional Amplifier to enhance radio service within the building for police radio communications in the new Judicial Center. (Approved by Engineering Services Committee June 21, 2010) Attachments 18. Motion to approve having 0.10 acre (4,358 sq. ft.) of property on Tax Map 226, Parcel 005-01, appraised on Lamar Road so that we can proceed with condemnation and pave the road on the Paving Various Roads, Phase IX project CPB# 324-041110- 208824001. Funds are available in the project Right of Way account. (Approved by Engineering Services Committee June 21, 2010) Attachments 19. Motion to approve Capital Project Budget Change Number One 323-041110- 296823220 and Supplemental Agreement Two with Clark Patterson Lee in the amount of $119,791.00 on the Old Savannah Road/Twiggs Street Improvements project-Phase II. Funding is available in the project contingency account to be transferred to the project engineering account. (Approved by Engineering Services Attachments Committee June 21, 2010) 20. Motion to approve the recapture and reallocation of SPLOST IV funds for the Public Services Department and County Forces into Phase IV programmed categories. (Approved by Engineering Services Committee June 21, 2010) Attachments 21. Motion to approve declaring the Solid Waste Departments listed items as surplus and available for sale through Fleet Management’s approved processes. (Approved by Engineering Services Committee June 21, 2010) Attachments 22. Motion to authorize the Engineering Department to apply for TIGER II Discretionary grants to fully fund construction for Windsor Spring Road Phase IV project, Willis Foreman Road to Tobacco Road, CPB#323-04-299823766, and Wrightsboro Road project, Jimmie Dyess Parkway to I-520, CPB#323-04- 296823309. (Approved by Engineering Services Committee June 21, 2010) Attachments 23. Motion to approve Augusta-Richmond County Urban and Suburban Roadway Resurfacing List – Phase II. (Approved by Engineering Services Committee June 21, 2010) Attachments PETITIONS AND COMMUNICATIONS 24. Motion to approve the minutes of the regular meeting of the Commission held on June 15, 2010. Attachments APPOINTMENT(S) 25. Motion to approve the appointment of Mr. Harold Jones to the Augusta Aviation Commission representing District 4. Attachments 26. Motion to approve the attached list dated June 3, 2010 of Augusta-Richmond County Legislative appointments to various ARC Boards, Commissions and Authorities. (Deferred from the June 15, 2010 Commission meeting) Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 7/1/2010 AUGUSTA COMMISSION REGULAR AGENDA 7/1/2010 (Items 27-40) ADMINISTRATIVE SERVICES 27. An Ordinance to amend the Augusta, Ga. Code Title One Section 1-2-2 relating to the time for Commission meetings of the Augusta-Richmond County Board of Commissioners; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Attachments 28. Appeal of the bid process for the Furniture, Furnishings, and Equipment for the Augusta Richmond County Judicial Center. Attachments 29. Discuss delay in the departmental review and approval of submitted Muni Agenda items. (Requested by Commissioner Corey Johnson) Attachments 30. Approve repayment of $94,751.00 in non-federal funds to the Office of Inspector General (OIG). Attachments 31. Motion to approve a Resolution supporting Laney Walker Redevelopment, LP’s application for Tax Credits for the Laney Walker Redevelopment Project and the Laney Walker (W-4) Master Planned Community to be located in Augusta, Georgia. Attachments 32. Consider a request from the Woda Group regarding approval of a resolution of support from the Augusta Commission concerning the development of a 60 unit family residential community to be located at 2725 Tobacco Road. Attachments FINANCE 33. Consider a request in the amount of $25,000 from Christ Community Health Services in assocation with their buidling renovations (Widows Home) Capital Campaign along with a report from the Administrator regarding any possible funding scources. Attachments 34. Consider a request from the Downtown Development Authority to restore the 2010- 15% budget reduction in the amount of $27,000 and receive a report from the Administrator relating to the possiblility of funding the request through Attachments Upcoming Meetings www.augustaga.gov administrative SPLOST funding. (Approved by Finance Committee June 21, 2010) ENGINEERING SERVICES 35. Motion to authorize the Engineering Department to proceed with the design of a regional storm water detention pond in Hyde Park and to apply for a $10 million low- interest loan through Georgia Environmental Facilities Authority (GEFA) as well as to pursue additional funding through Georgia Emergency Management Agency (GEMA) for both the Hyde Park and Wilkerson Gardens Drainage Improvement Projects. (No recommendation from Engineering Services Committee June 21, 2010) Attachments 36. Approve a recommendation to name a bridge after the Reverend Henry Benjamin Bady. (No recommendation from Engineering Services Committee - requested by Commissioner Aitken) Attachments 37. Consider a request to name an unnamed bridge in the Harrisburg area after Dr. H. K. McKnight, Founder-Pastor Emeritus of Bible Deliverance Temple. (No recommendation from the Engineering Services Committee June 21, 2010- Requested by Commissioner Aitken) Attachments ADMINISTRATOR 38. Approve selected dates for furlough. Attachments 39. Approve outside agencies payments from July-December at current budgeted rate. Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 40. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 7/1/2010 5:00 PM Invocation Department:Clerk of Commission Caption:Dr. Kelly McKnight, Pastor Bible Deliverance Temple Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 7/1/2010 5:00 PM Georgia Municipal Association Department: Caption:Congratulatons! Commissioner Corey Johnson for having been elected as the Second Vice President of GMA's District 7. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Commission Meeting Agenda 7/1/2010 5:00 PM Ralph Lee, Sr. Department: Caption:Mr. Ralph Lee, Sr., RE: Upkeep and maintenance of the lakes at the Diamond Lakes Recreation Park. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Commission Meeting Agenda 7/1/2010 5:00 PM Aluminum Dock System for Bob Baurle Boat Ramp Project Department:Tom F. Beck, Director, Recreation and Parks Department Caption:Motion to accept as information the purchase of an aluminum dock system off of the Georgia Department of Natural Resources Agency Contract to Crane Materials International for $75,415.85. (Approved by Public Services Committee June 21, 2010) Background:The City of Augusta received a 50 - 50 matching grant for improvements to the Bob Baurle Boat Ramp as part of the Governor's GO FISH Program. Analysis:The Augusta Commission has approved a construction contract to Alpha Construction at the regularly scheduled meeting held on May 18, 2010. In order to save money on this project, the aluminum dock system was not part of the contract, but the responsibility to purchase by the City. This is being accomplished through the Georgia DNR who currently has an agency contract for these materials. (See Attached) Financial Impact:Cost associated with this purchase is &75,415.85. Alternatives:To accept as information. Recommendation:To accept as information. Funds are Available in the Following Accounts: Funds are available in the following account: 220-06-1493/5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 5 Attachment number 1Page 2 of 5 Attachment number 1Page 3 of 5 Attachment number 1Page 4 of 5 Attachment number 1Page 5 of 5 Commission Meeting Agenda 7/1/2010 5:00 PM Amendment to 2010 Contract Department:Recreation and Parks Caption:Motion to approve an amendment in the amount of $4000 with CSRA RC for the senior nutrition program. (Approved by Public Services Committee June 21, 2010) Background:Augusta operates 6 sites countywide for nutrition services for senior adults. Analysis:This amendment will add $4000 for additional home delivered meals to seniors in Augusta. Financial Impact:No matching funds required from Augusta. Alternatives:None Recommendation:To approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Augusta Public Transit Vehicle Purchase Department:Augusta Public Transit Caption:Motion to approve Augusta Public Transit’s purchase of a staff vehicle from Grant Project GA-90-X278-00 (54609-1207). (Approved by Public Services Committee June 21, 2010) Background:The Capital Assistance Grant is being used to purchase one (1) support vehicle for the Transit staff. The vehicle will be used by the staff to attend meetings throughout the city, state, and general use in day to day Transit related duties. The vehicle will also be used to transport passengers in case of an accident or long delay of bus arrival. Analysis:The vehicle will be purchased from the State of Georgia Contract SWC #S- 90795-A54 from Allan Vigil Ford-L-M Government Sales in Morrow, GA. Financial Impact:One (1) staff vehicle up to $40,000. FTA pays 80% of the cost; $32,000, GDOT pays 10% $4,000, and Augusta-Richmond County the remaining 10% $4,000. Alternatives:None. Recommendation:Approve the request for this purchase. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Coast2Coast Rx Card Marketing Agreement Department:Public Services Caption:Motion to approve a proposal from Financial Marketing Concepts, Inc. Agreement regarding Discount Prescription Card Program for Augusta- Richmond County residents. (Approved by Public Services Committee June 21, 2010) Background:see attached Analysis:see attached Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 4 Attachment number 1Page 2 of 4 Attachment number 1Page 3 of 4 Attachment number 1Page 4 of 4 Attachment number 2Page 1 of 13 Attachment number 2Page 2 of 13 Attachment number 2Page 3 of 13 Attachment number 2Page 4 of 13 Attachment number 2Page 5 of 13 Attachment number 2Page 6 of 13 Attachment number 2Page 7 of 13 Attachment number 2Page 8 of 13 Attachment number 2Page 9 of 13 Attachment number 2Page 10 of 13 Attachment number 2Page 11 of 13 Attachment number 2Page 12 of 13 Attachment number 2Page 13 of 13 Commission Meeting Agenda 7/1/2010 5:00 PM Temporary Banner Program Department:License and Inspection Caption:Motion to approve Temporary Banner Program Ordinance and Guidelines. (Approved by Public Services Committee June 21, 2010) Background:This Ordinance and the accompanying Guidelines were developed to establish a Temporary Banner Program in Augusta, Georgia. This Program will give the public the opportunity to display banners from streetlight poles in downtown Augusta, Georgia, but will keep control over how those banners are installed and displayed in the hands of the Augusta, Georgia government. Analysis: Financial Impact: Alternatives:Do not approve Temporary Banner Program Ordinance and Guidelines Recommendation:Approve the Temporary Banner Program Ordinance and Guidelines Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 6 Attachment number 1Page 2 of 6 Attachment number 1Page 3 of 6 Attachment number 1Page 4 of 6 Attachment number 1Page 5 of 6 Attachment number 1Page 6 of 6 Attachment number 2Page 1 of 8 Attachment number 2Page 2 of 8 Attachment number 2Page 3 of 8 Attachment number 2Page 4 of 8 Attachment number 2Page 5 of 8 Attachment number 2Page 6 of 8 Attachment number 2Page 7 of 8 Attachment number 2Page 8 of 8 Commission Meeting Agenda 7/1/2010 5:00 PM An Ordinance to amend Augusta, Ga. Code Section 1-2-2 relating to the time for Commission Meetings Department:Law Department Caption:An Ordinance to amend the Augusta, Ga. Code Title One Section 1-2-2 relating to the time for Commission meetings of the Augusta-Richmond County Board of Commissioners; to repeal all Code Sections and Ordinances and parts of Code Sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background:Section 1-48 of the Augusta, GA. Charter provides that Commissioners shall hold at least one session on the first Tuesday of every month (except the month of April) “and at such other times as often as in their judgment the powers and duties [therein] conferred may require”. Analysis:Commissioners at their annual retreat agreed Commission to set a specified time for a short Commission meeting before Committee Meetings for the discussion of legal matters and approval matters of an urgent nature. Financial Impact:N/A. Alternatives:Decline to adjust the Commission and Committee meeting times. Recommendation:Approve. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE SECTION 1-2-2 RELATING TO THE TIME FOR COMMISSION MEETINGS OF THE AUGUSTA-RICHMOND COUNTY BOARD OF COMMISSIONERS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, Section 1-48 of the AUGUSTA, GA. CHARTER provides that Commissioners shall hold at least one session on the first Tuesday of every month (except thHPRQWKRI$SULO ³DQGDWVXFKRWKHUWLPHVDVRIWHQDVLQWKHLUMXGJPHQW WKHSRZHUVDQGGXWLHV>WKHUHLQ@FRQIHUUHGPD\UHTXLUH´DQG WHEREAS, Section 1.01.01 of the Rules of Procedure adopted by the Commission on July 3, 1996, provide that ³5Hgular and special meetings of the Augusta-Richmond County Commission-&RXQFLO « VKDOO EH DV GHWHUPLQHG E\ Ordinance adopted by the Augusta-Richmond County Commission-&RXQFLO´and WHEREAS, it is the desire of the Commission to set a specified time for the discussion of legal matters and to provide for an additional Commission meeting for the approval of matters of an urgent nature; THE AUGUSTA-RICHMOND COUNTY COMMISSION hereby ordains as follows: SECTION 1. AUGUSTA, GA. CODE Section 1-2-2 as set forth in the AUGUSTA, GA. CODE, re-adopted July 10, 2007, and as amended by ordinance No. 7171 on April 1, 2010 is hereby amended by striking each of these sections in their entirety DVVHWIRUWKLQ³([KLELW$´KHUHWR$QHZ&RGH6HFWLRQ1-2-2 is hereby inserted to replace the UHSHDOHG&RGH6HFWLRQDVVHWIRUWKLQ³([KLELW%´KHUHWR SECTION 2. This ordinance shall become effective upon approval. SECTION 3. All ordinances, parts of ordinances, policies, and procedures concerning the time or location of Commission, Committee or Legal meetings in conflict herewith are hereby repealed. Adopted this _____ day of________, 2010. Attachment number 1Page 1 of 7 Attest: ___________________________ _________________________ David S. Copenhaver Lena J. Bonner, Clerk of Commission As its Mayor Attachment number 1Page 2 of 7 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on_________________, 2010 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading ______________________ Second Reading ______________________ Attachment number 1Page 3 of 7 Exhibit A STRIKE: Sec. 1-2-2. Meeting-Time and place; committees. (a) All regular Commission meetings shall be held on the first and third Tuesday of each month at 5:00 p.m. at the Municipal Building, in the Lee Beard Commission Chambers or such other Commission Chambers as may be created in the future. (b) All regular Committee meetings shall be held on the second and last Monday of every month at 12:30 p.m. at the Municipal Building, in the Lee Beard Commission Chambers or such other Commission Chambers as may be created in the future. (c) Other called meetings of the Commission and Committees and the subject, dates and times of these meetings may be scheduled as needed and notification of such meetings shall be provided to the public in advance as required by law. Note-By Ordinance No. 6883, on May 2, 2006, the Augusta-Richmond County Commission changed its first meeting in April 2007 to the last Wednesday in March of 2007, and the first meeting of every April thereafter to the last week of the preceding March. (d) If there is a necessity to change the time and date of the regular meeting of the Commission or Committees or of any specially called meeting or any Legal meeting, this shall be done by request of the Mayor or a majority of the members of the Commission, provided a majority of the Commissioners can attend the meeting which shall be held on a different date and shall be given the notice required herein. (e) The Commission may hold such additional meetings as shall be deemed necessary when called by the Mayor or a majority of the members of the Commission, provided all members shall have been notified at least twenty- four (24) hours in advance of the special meeting. Provided, further, that a majority of the Commission may convene the same in extraordinary session for emergency business, such as a natural disaster or civil disturbance, whenever in their judgment it may be necessary. Attachment number 1Page 4 of 7 Any action taken at any committee meeting (other than to postpone the agenda item to the next, or a future, committee meeting) shall be placed on the agenda of the regular meeting, regular called meeting, or special meeting of the full Commission for approval of the action of the committee. Attachment number 1Page 5 of 7 Exhibit B REPLACE WITH: Sec. 1-2-2. Meeting-Time and place; committees. (a) Regular Commission meetings shall be held on the first and third Tuesday of each month at 5:00 p.m. at the Municipal Building, in the Lee Beard Commission Chambers or such other Commission Chambers as may be created in the future. (b) Regular Commission meetings for legal matters and matters requiring urgent approval shall be held on the second and last Monday of every month at 12:00 p.m. (noon) at the Municipal Building, in the Lee Beard Commission Chambers or such other Commission Chambers as may be created in the future. (c) All regular Committee meetings shall be held on the second and last Monday of every month beginning at 1:00 p.m. at the Municipal Building, in the Lee Beard Commission Chambers or such other Commission Chambers as may be created in the future. (d) Other called meetings of the Commission and Committees and the subject, dates and times of these meetings may be scheduled as needed and notification of such meetings shall be provided to the public in advance as required by law. Note-By Ordinance No. 6883, on May 2, 2006, the Augusta-Richmond County Commission changed its first meeting in April 2007 to the last Wednesday in March of 2007, and the first meeting of every April thereafter to the last week of the preceding March. (e) If there is a necessity to change the time and date of the regular meeting of the Commission or Committees or of any specially called meeting or any Legal meeting, this shall be done by request of the Mayor or a majority of the members of the Commission, provided a majority of the Commissioners can attend the meeting which shall be held on a different date and shall be given the notice required herein. (f) The Commission may hold such additional meetings as shall be deemed necessary when called by the Mayor or a majority of the members of the Commission, provided all members shall have been notified at least twenty- Attachment number 1Page 6 of 7 four (24) hours in advance of the special meeting. Provided, further, that a majority of the Commission may convene the same in extraordinary session for emergency business, such as a natural disaster or civil disturbance, whenever in their judgment it may be necessary. (g) Any action taken at any committee meeting (other than to postpone the agenda item to the next, or a future, committee meeting) shall be placed on the agenda of the regular meeting, regular called meeting, or special meeting of the full Commission for approval of the action of the committee. Attachment number 1Page 7 of 7 Commission Meeting Agenda 7/1/2010 5:00 PM Appeal of Bid Process by Weinberger's Furniture Department:Procurement Caption:Appeal of the bid process for the Furniture, Furnishings, and Equipment for the Augusta Richmond County Judicial Center. Background:Bid #10-084 was opened on Wednesday, April 14, 2010 @ 3:00 p.m. Both vendors were deemed non-compliant due to failure to provide a layout with bids as specified in the specifications. See Attachment Analysis: Financial Impact: Alternatives: Recommendation:To allow the opening of the re-bid packages received on Friday, June 18, 2010 @ 11:00 a.m. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 2Page 1 of 2 Attachment number 2Page 2 of 2 Commission Meeting Agenda 7/1/2010 5:00 PM Muni Agenda Item Approval Process Department:Clerk of Commission Caption:Discuss delay in the departmental review and approval of submitted Muni Agenda items. (Requested by Commissioner Corey Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM OIG Housing Audit of Local Non-Profits Department:Augusta Housing and Community Development Deparment Caption:Approve repayment of $94,751.00 in non-federal funds to the Office of Inspector General (OIG). Background: The City of Augusta, GA is facing a $94,751.00 non-federal repayment due to the fact that ttwo (2) local Non-Profits/CHDO's performed housing activities in violation of the 24 Code of Federal Regulations (CFR) Part 5 (definition of annual income). Please find below a brief history of each occurrence (2) and its status. 1. 821 Spruce Street (c/o Laney Walker Development Corporation - LWDC) History – It was discovered in the OIG Audit that a LWDC homeowner’s homeownership application and IRS tax return included differences in income and the number of household members. The homeowner’s file revealed that the homeowner claimed herself on her IRS tax return and then claimed 4 persons on the HOME program application. Additionally, the IRS tax return included a lump sum ($16,359.00) for her retirement for that year, thus placing the homeowner above ($41,663.00) HUD’s annual household limits for a one (1) person household of $29,900.00 (Fiscal Year 2005). If the homeowner’s daughter and children were dependent members of the household and contributed no income to the household, then the homeowner would have been deemed eligible under the annual household income limits for a four (4) person household of $42,700.00 (Fiscal Year 2005). This was not the case as the homeowner was only able to provide documentation to support a one (1) person household, thus putting Laney Walker Development Corporation clearly in violation of HUD’s definition of annual income (24 CFR Part 5) in determining the eligibility of an applicant within the HOME Program. Bottom Line – The documentation provided to the OIG Department was not satisfactory nor did it substantiate an approval, therefore the City of Augusta will have to repay $84,000.00 in non-federal funding. 2. 3804 Sheila Court (c/o Promise Land Community Development Corporation-PLCDC) History – Promise Land Community Development Corporation (PLCDC) stands in violation of the 24 Code of Federal Regulations (CFR) Part 5 (definition of household income) in determining the eligibility of an applicant within the HOME Program. PLCDC incorrectly calculated the annual income of one of their current homeowners (whom is currently serving in the Armed Forces) and at the time of purchasing a home had just returned from combat overseas. HUD’s 24 CFR Part 5 states that only the special pay, of a family member serving in the Armed Forces whom is exposed to hostile fire (combat pay) is excludable from income. The homeowner’s total household income (via the 2006 Tax Return) shows an earned income of $47,028.00. Therefore, if the total annual income is $47,028.00, PLCDC should have deducted $2,700.00 ($225/month x 12 months) for Hostile Fire (Combat) Pay to arrive at a net income of Cover Memo $44,328.00 per year. Knowing that HUD’s total household income limit for a two (2) person household (Fiscal Year 2006) is $34,200.00, this puts Promise Land Community Development Corporation clearly in violation of HUD’s definition of annual income (24 CFR Part 5) in determining the eligibility of an applicant within the HOME Program. Bottom Line – By acknowledging the deficiency set forth by PLCDC, the City of Augusta must repay $10,751.00 in non-federal funding. Analysis:The Augusta Housing and Community Development Department has attempted to provide adequate support documentation, for both occurrences, to the State Housing and Urban Development (HUD) office on several occasions to no avail. The information presented was received and reviewed, but the HUD – State Office finally concluded that the $94,751.00 was used for unsupported housing activities. The two Non-Profits/CHDO’s of subject (Promise Land Community Development Corporation and Laney Walker Development Corporation) did not have adequate documentation to show that affordable housing units were sold to individuals who met the required income limits Financial Impact:There is no financial gain to be realized by the City of Augusta. Alternatives:None Recommended. Recommendation:Approve repayment of $94,751.00 in non-federal funds to the Office of Inspector General (OIG). Funds are Available in the Following Accounts: To be determined REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Resolution of Support (Laney Walker Redevelopment Project & Laney Walker W-4 Master Planned Community Department:Augusta Housing and Community Development Department Caption:Motion to approve a Resolution supporting Laney Walker Redevelopment, LP’s application for Tax Credits for the Laney Walker Redevelopment Project and the Laney Walker (W-4) Master Planned Community to be located in Augusta, Georgia. Background: The Laney Walker Redevelopment Project consists of one phase of affordable housing multifamily development that will be located at 1492 University Place (currently the Augusta Foundry) and several single family parcels surrounding the site. This project is located in the W-4 Laney Walker Redevelopment area. The Laney Walker Redevelopment LP is applying for 2010 - 9% Low Income Housing Tax Credits through the Department of Community Affairs (DCA). The development will consist of up to 80 multi-family units on approximately 3.5 acres of land. Laney Walker Redevelopment LP (Vantage Development in partnership with Mercy Housing) will oversee the development of the project. Fyffe Construction (a subsidiary of Vantage) will oversee the construction and Mercy Services, Inc. (a subsidiary of Mercy Housing, Inc.) will manage the project. [Please find the resolution (below) that needs to be properly signed by the Clerk of Commission and the Mayor (also included as an attached document)] A RESOLUTION SUPPORTING LANEY WALKER REDEVELOPMENT, LP’S APPLICATION FOR TAX CREDTIS FOR THE LANEY WALKER REDEVELOPMENT PROJECT AND THE LANEY WALKER (W-4) MASTER PLANNED COMMUNITY TO BE LOCATED IN AUGUSTA, GEORGIA. WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in assisting with the development of housing in the State of Georgia by: Improving the living environment for residents of Georgia; Revitalizing areas and contributing to the improvement of neighborhoods; and Building sustainable communities; and WHEREAS, the Department of Community Affairs has established certain regulations where low-income housing tax credit applications, to be competitive, must receive a Resolution of Support by the governing authority or the pertinent municipality or county; and WHEREAS, Laney Walker Redevelopment, LP is preparing an application for Low-Income Tax Credits from the Georgia Department of Community Affairs seeking funds which will be used to acquire land and construct 80 Multi-Family Rental Units; and WHEREAS, the Laney Walker Redevelopment Project consists of up to 80 multi-family units in a 1BR (24 units), 2BR (40 units) and 3BR (16) layout; and WHEREAS, the Commissioners understand and support Laney Walker Redevelopment, LP’s efforts in the redevelopment of the Laney Walker area; and NOW, THEREFORE BE IT RESOLVED : That the Augusta Commission hereby adopts this Resolution of Support, on behalf of Laney Cover Memo Walker Redevelopment, LP, for development of the Laney Walker Redevelopment Project to be located in Augusta, Georgia, effective the date set forth below. Analysis:If the Laney Walker Redevelopment Project is accepted and passed through a resolution by the Augusta City Commission, Laney Walker Redevelopment, LP, will be one step closer to obtaining a Tax Credit Application approval from the Georgia Department of Community Affairs. All necessary documents apart of the Tax Credit Application carry weighted points, therefore not obtaining this Resolution of Support will inevitably affect the applications total point amount. Financial Impact:If the Laney Walker Redevelopment Project is approved by the GA Department of Community Affairs and upon completion of construction, there will have been approximately an immediate $10.8 million dollar developmental impact to the Laney Walker/Wrightsboro Road area. Alternatives:None Recommended. Recommendation:Accept the Laney Walker Redevelopment Project’s Resolution of Support by resolution. Funds are Available in the Following Accounts: Not applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Housing and Economic Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov Title: Resolution of Support (Laney Walker Redevelopment Project & Laney Walker W-4 Master Planned Community Administrative Services Committee Meeting: June 21, 2010 CAPTION: A Resolution supporting Laney Walker Redevelopment, LP’s application for Tax Credits for the Laney Walker Redevelopment Project and the Laney Walker (W-4) Master Planned Community, to be located in Augusta, Georgia. The Laney Walker Redevelopment Project consists of one phase of affordable housing multifamily development that will be located at 1492 University Place (currently the Augusta Foundry) and several single family parcels surrounding the site. This project is located in the W- 4 Laney Walker Redevelopment area. The Laney Walker Redevelopment, LP is applying for 2010- 9% Low Income Housing Tax Credits through the Department of Community Affairs (DCA). The development will consist of up to 80 multi-family units on approximately 3.5 acres of land. Laney Walker Redevelopment, LP (Vantage Development in partnership with Mercy Housing) will oversee the development of the project. Fyffe Construction (a subsidiary of Vantage) will oversee the construction and Mercy Services, Inc. (a subsidiary of Mercy Housing, Inc.) will manage the project. BACKGROUND: [Please find the resolution (below) that needs to be properly signed by the Clerk of Commission and the Mayor (also sent as a separate document)] A RESOLUTION SUPPORTING LANEY WALKER REDEVELOPMENT, LP’S APPLICATION FOR TAX CREDTIS FOR THE LANEY WALKER REDEVELOPMENT PROJECT AND THE LANEY WALKER (W-4) MASTER PLANNED COMMUNITY TO BE LOCATED IN AUGUSTA, GEORGIA. WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in assisting with the development of housing in the State of Georgia by: • Improving the living environment for residents of Georgia; • Revitalizing areas and contributing to the improvement of neighborhoods; and • Building sustainable communities; and WHEREAS, the Department of Community Affairs has established certain regulations where low-income housing tax credit applications, to be competitive, must receive a Resolution of Support by the governing authority or the pertinent municipality or county; and WHEREAS, Laney Walker Redevelopment, LP is preparing an application for Low-Income Tax Credits from the Georgia Department of Community Affairs seeking funds which will be used to acquire land and construct 80 Multi-Family Rental Units; and Attachment number 1Page 1 of 2 PP2005/agenda WHEREAS, the Laney Walker Redevelopment Project consists of up to 80 multi-family units in a 1BR (24 units), 2BR (40 units) and 3BR (16) layout; and WHEREAS, the Commissioners understand and support Laney Walker Redevelopment, LP’s efforts in the redevelopment of the Laney Walker area; and NOW, THEREFORE BE IT RESOLVED: That the Augusta Commission hereby adopts this Resolution of Support, on behalf of Laney Walker Redevelopment, LP, for development of the Laney Walker Redevelopment Project to be located in Augusta, Georgia, effective the date set forth below. ANALYSIS: If the Laney Walker Redevelopment Project is accepted and passed through a resolution by the Augusta City Commission, Laney Walker Redevelopment, LP, will be one step closer to obtaining a Tax Credit Application approval from the Georgia Department of Community Affairs. All necessary documents apart of the Tax Credit Application carry weighted points, therefore not obtaining this Resolution of Support will inevitably affect the applications total point amount. FINANCIAL IMPACT: If the Laney Walker Redevelopment Project is approved by the GA Department of Community Affairs and upon completion of construction, there will have been approximately an immediate $10.8 million dollar developmental impact to the Laney Walker/Wrightsboro Road area. ALTERNATIVES: None Recommended. RECOMMENDATION: Accept the Laney Walker Redevelopment Project’s Resolution of Support by resolution. Attachment number 1Page 2 of 2 Commission Meeting Agenda 7/1/2010 5:00 PM Woda Group Department:Clerk of Commission Caption:Consider a request from the Woda Group regarding approval of a resolution of support from the Augusta Commission concerning the development of a 60 unit family residential community to be located at 2725 Tobacco Road. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Capacity Agreement for FY2011 Department:Richmond County Correctional Institution Caption:Motion to approve Capacity Agreement for FY2011 for state inmates being housed in the Richmond County Correctional Institution. (Approved by Public Safety Committee June 21, 2010) Background:Augusta-Richmond County contracts with the state of Georgia to house two hundred fifteen (215) non-violent inmates to perform skilled/non-skilled labor for various City Department. Analysis:The Department of Corrections pays the City a per diem of twenty ($20.00) dollars per day per inmate. Financial Impact:The revenue received from the Department of Corrections is approximately forty-five (45%) percent of the institution's annual budget. Alternatives:None Recommendation:Approve the Capacity Agreement for FY2011 to house two hundred fifteen (215) non-violent inmates. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo GEORGIA DEPARTMENT OF CORRECTIONS LEGAL SERVICES OFFICE INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) is entered into as of the 1st day of July 2010, by and between the GEORGIA DEPARTMENT OF CORRECTIONS (“Department”), an agency of the State of Georgia, and AUGUSTA/RICHMOND COUNTY (“County”), a political subdivision of the State of Georgia, acting by and through its Board of County Commissioners, referred to as “party” or jointly as “parties.” RECITATIONS WHEREAS, the Department desires to obtain appropriate care and custody of State inmates; and WHEREAS, the County desires to provide appropriate care and custody of State inmates at a correctional institution operated by the County. NOW, THEREFORE, in consideration of these premises and the mutual promises and agreements hereinafter set forth, the parties hereby agree as follows: 1. Care and Custody. The County agrees to provide complete care and custody of up to 215 state inmates daily, for the term of this Agreement and in accordance with State and federal constitutions and with all applicable laws, rules, regulations and orders of State, federal and local governments. Without limitation to the generality of the foregoing, the County specifically agrees that no State inmate labor shall benefit private persons or corporations. 2. Notification of Medical Treatment. The County shall notify the Department of any state inmate that the County transfers to a hospital for treatment that will require an overnight stay or that will require treatment that is likely to cost in excess of $1,000.00. Said notification shall be provided via telephone contact within twenty-four (24) hours of the inmate being admitted for treatment on an outpatient or inpatient basis. County shall notify the Department pursuant to this paragraph by calling the Department's "On Call Utilization Management Nurse" at (404) 863-3079 at any time of day or night. Attachment number 1Page 1 of 4 2 3. Compensation. The Department agrees to pay the County the sum of $20.00 (Twenty and no/one-hundredths Dollars) per State inmate per day for the duration of this Agreement. The County agrees to invoice the Department monthly, in compliance with all billing procedures established by the Department. The Department shall endeavor to pay the County for its care and custody services within 45 days of invoice receipt in approved form. The County acknowledges and agrees that the Commissioner of Corrections shall have sole authority with respect to the transfer of State inmates to and from the County Correctional Institution, and the Department shall not incur charges for inmates not under the care and custody of the County. 4. Term of Agreement. This Agreement shall be effective from the date hereof and shall continue in force and effect until June 30, 2011.The parties may, by mutual agreement in writing, extend the effectiveness of this Agreement for additional time periods. 5. Notices. Any notice under this Agreement, other than those referenced in Paragraph 2, shall be deemed duly given if delivered by hand (against receipt) or if sent by registered or certified mail -- return receipt requested, to a party hereto at the address set forth below or to such other address as the parties may designate by notice from time to time in accordance with this Agreement. If to the County: Fred Russell, Administrator 530 Greene Street Augusta, GA 30911 With a copy to: Robert Leverett, Warden 2314 Tobacco Road Augusta, GA 30906 If to the Department: Brian Owens, Commissioner Georgia Department of Corrections 2 Martin Luther King, Jr., Dr., SE Suite 866, East Tower Atlanta, GA 30334-4900 With a copy to: Tim Ward, Facilities Director 2 Martin Luther King, Jr. Dr., SE Suite 1566, East Tower Atlanta, GA 30334-4900 Attachment number 1Page 2 of 4 3 6. Reimbursement of Medical Costs. a. GDC agrees to reimburse County for certain costs of direct medical services required for emergency medical conditions posing an immediate threat to life or limb if a state inmate cannot be placed in a state institution for the receipt of this care; provided, however, that the GDC's obligation arises only when the cost per inmate per incident exceeds $1000.00, and GDC shall only be liable for the amount in excess of $1000.00, subject to the following subsections and other applicable laws and regulations. b. County agrees to invoice GDC monthly for the actual cost of medical services paid by County. If there existed any rate agreement between County and the hospital or hospital authority at the time the services were rendered, the invoice must reflect such rate. All invoices from County must include an invoice or receipt from the hospital that clearly shows the actual cost of medical services paid by County. c. GDC is not liable to County for any late fees or charges or any kind of assessment imposed by the hospital or hospital authority (collectively, “Late Fees”) for late or nonpayment by County. County agrees to exclude late fees from its invoices to GDC. d. If GDC reasonably determines that there is a difference between the actual cost incurred by County and the invoice sent to GDC, GDC may assess an administrative fee of one-half (1/2) of the difference to cover the administrative costs incurred by GDC. GDC shall send County written notice of any administrative fees, and County shall have 30 days to make payment or to dispute the fee in writing. If County does not make payment of undisputed administrative fees by the due date, GDC is entitled to a setoff of the same amount against future payments owing to County. e. Pursuant to HB 464 of 2009 (Act 48), O.C.G.A.§ 42-5-2(c), GDC shall reimburse County no more than the applicable Georgia Medicaid Rate for emergency services provided to a state inmate by a hospital authority or hospital which is not a party to a contract with GDC or its agents on July 1, 2009. GDC shall not be liable to County for any amount paid by County to a hospital or hospital authority over the Medicaid rate for emergency services provided to a state inmate. 7. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the parties hereto and replaces, cancels and supersedes any prior agreements and understandings relating to the subject matter hereof; and all prior representations, agreements, understandings and undertakings between the parties hereto with respect to the subject matter hereof are merged herein. 8. Amendment. The parties recognize and agree that it may be necessary or convenient for the parties to amend this Agreement so as to provide for the orderly implementation of all of the undertakings described herein, and the parties agree to cooperate fully in connection with Attachment number 1Page 3 of 4 4 such amendments if and as necessary. However, no change, modification or amendment to this Agreement shall be effective unless the same is reduced to writing and signed by the parties hereto. 9. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original but all of which shall constitute one agreement. No party shall be bound by this Agreement until all parties have executed it. IN WITNESS WHEREOF, the parties have caused the authorized representatives of each to execute this Agreement on the day and year first above written. GEORGIA DEPARTMENT OF CORRECTIONS __________________________________ ____________________ Date _________________________________ Print Name, Title RICHMOND COUNTY __________________________________ ____________________ Date _________________________________ Deke Copenhaver, Mayor Attachment number 1Page 4 of 4 Commission Meeting Agenda 7/1/2010 5:00 PM Purchase of Radar Equipment Department:Clerk of Commission Caption:Motion to approve the purchase of three (3) radar units for the Georgia State Patrol units assigned to Richmond County in the amount of $2,995 each totaling $8,985.00 subject to the Administrator identifying a funding source. (Approved by Public Safety Committee June 21, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Remotec HD-1J Bomb Robot Assembly Department:Richmond County Sheriff's Office Caption:Motion to approve the purchase of one Remotec HD-1J bomb robot assembly from Northrop Grumman for $93,547.00. (Approved by Public Safety Committee June 21, 2010) Background:The Richmond County Sheriff's Office received a grant from The Department of Homeland Security (DHS) through the Georgia Emergency Management Agency (GEMA) in June/2009. The funding, part of the DHS State Homeland Security Grant Program, was for the enhancement of the RCSO Bomb Squad. This funding allows the agency to purchase specialized equipment used by bomb technicians to responds to bomb or explosive related incidents. This particular purchase is for a robot vehicle that would approach a suspected explosive device and allow bomb technicians the ability to examine the device from a safe distance, and take action if necessary,. Analysis:Remotec a subsidiary of Northrop Grumman is the only manufacturer of this robotic vehicle. Financial Impact:The funds for this purchase are 100% reimbursable through GEMA upon completion of the purchase and submittal of the proper forms and documents by the designated RCSO personnel. Alternatives:None Recommendation:Appprove the purchase of the Remotec HD-1J Robot Assembly Funds are Available in the Following Accounts: Funds are avvaiable in 111032631/5426120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Print Date: 6/24/2010 REV: 10-3 REMOTEC, INC. BUDGETARY ESTIMATE - DOMESTIC REMOTEC Reference No. 5653 FROM:Northrop Grumman, Remotec, Inc.Date: 4/21/2010 353 JD Yarnell Industrial Parkway Clinton, TN 37716 Terms: Net 30 Days Attn:Don Wilson Phone: (865) 483-0228 Prices are F.O.B. Origin Fax: (865) 483-1426 Clinton, TN Cell (865) 548-6197 TO: Chad Cheek Delivery: 180 days or less Richmond County So After Acceptance of Order (For Multi-Vehicle Orders 706-339-2968 Check With Sales Dept.) dcheek@augusta.gov This pricing is valid through 2010 or 90 days; whichever is greater. (See note 7) ITEM DESCRIPTION PART NO. QTY. UNIT PRICE TOTAL PRICE 1 HD-1J Vehicle Assembly (4.5 mph) Includes:E3865-0100 1 $ 79,813 $ 79,813 -Track/Wheeled Chassis -Surveillance Color Camera with LED or IR Light, 216:1 Zoom Lens and Pan/Tilt (Continuous Pan) -Front Drive Camera: Color, 40:1 zoom, focus & iris functions w/LED Lighting Lighting -Rear Drive Camera: (B/W) -36 Volt Lithium Polymer Quick Release Battery Pack -Tool Kit Removable Rear Articulator Assy. (Included in item 1) C3865-1020 1 One Operation/Maintenance Manual (CD-ROM) (Included in item 1)OM-HD1J-001 1 36 VDC Battery Charger Assy. (Included with item 1)C3865-0150 1 1 1/2 Days Operator/Maintenance Training at REMOTEC (maximum class size is 6 people) (Included in Item 1) See Note (2) TRAINING-001 1 1 1/2 Days Operator/Maintenance Training at Customer Facility See Note (3) TRAINING-001 Get separate quote CONTROL SYSTEM OPTIONS (Controller and a Data Link must be chosen to make the robot functional) 2 ANDROS Tabletop Controller Assembly: Consisting of $ - -Dimensions: 18 in. Deep X 22 in. Wide X 10 in. High the following: -Powder Coated, Weather Resistant Enclosure -15 in. Self-Compensating, Daylight Readable LCD Monitor -Detachable Switchbox E3865-8165 1 7,299.00$ 7,299$ -12 VDC Battery -120 VAC Battery Charger (For Tabletop Battery) -AC/DC Operation 3 TAC-1 ASSY.D2461-8125 11,194$ -$ 4 TRUCK MOUNT ASSY.D2461-8150 3,999$ -$ 5 ANDROS Hand Controller Assembly D7055-8490 $ 1,493 -$ DATA LINK OPTIONS 6 Digital Hybrid Radio Control Assembly (Includes case) (Requires frequencies prior to production)C2456-8440-XXXXXX $ 54,848 -$ /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 1 Attachment number 1Page 1 of 19 Print Date: 6/24/2010 REV: 10-3 Case for Hybrid Radio CASE-024 7 Analog Radio Control Assembly (5 Watt) (Includes case) (Requires frequencies prior to production)C2455-8440-XXX $ 25,701 -$ Case for 5W Radio CASE-004 8 Radio Jumper Assembly (30 ft.) B7055-8920 $ 650 -$ 9 Fiber Optic Cable Reel Assembly (1200 ft.) (Includes case)C2455-8330 $ 22,283 -$ Case for Fiber CASE-004 10 Foot Switch Assembly (Fiber Take-Up) B7045-8337 $ 216 -$ 11 Spare Spool of Fiber Optic Cable (1200 ft.) D7050-8323 $ 1,449 -$ 12 Cable Reel Assembly (330 ft.) E7055-8600 $ 4,822 -$ AUDIO/VIDEO OPTIONS 13 Camera Sighting Kit Assy. (For Disruptor Mount Only)C3860-5140 $ 973 -$ 14 Camera Sighting Kit Assy. (For Shotgun and Breacher Mounts Only)C7055-5140 $ 734 -$ 15 Gripper Camera Mount Assy.D3860-3085 792$ -$ 16 Laser Assembly C7055-5170 495$ -$ 17 Laser Filter Assembly C7055-3830 462$ -$ 18 High Intensity Light Assembly (includes battery & charger) (Requires Accessory Interface Assy.)D7050-6015-1 1,624$ -$ 19 Headset Assy.B3850-8497 1,465$ -$ SENSOR MOUNTS 20 APD 2000/MultiRae ADM 300 Mount (Requires Coil Cord Assy.)B7055-6080 2,400$ $ - 20 Assy.) 21 Accessory Option Coil Cord Assy. (Required for APD Mount)B3860-7010 618$ $ - 22 X-Ray Assembly (fits Golden X-Ray Systems) Works with drum & "bread-maker" style film (Requires Accessory Interface Assy.) E3860-5800 3,124$ $ - 23 Contamination Smear Assembly (For Swab Sampling) C7045-7600 $ 995 $ - TOOLS 24 Accessory Interface Assy.C3860-5190 1 $ 1,950 $ 1,950 25 Receiver Grip Assy. (Gripper Block) B2461-5850 232$ $ - 26 Disrupter Mount Assy. (for PAN, Royal Arms or Neutrex 20mm)D3860-5150 1 $ 2,426 $ 2,426 27 PAN Disrupter DISRUPTER-003** $ 2,750 -$ 28 PAN Disrupter with Aluminum Stand DISRUPTER-004-A** $ 4,750 -$ 29 PAN Disrupter Titanium DISRUPTER-005** $ 4,250 -$ 30 PAN Disrupter Electric Breech BRCH-ELEC-KIT-PAN $ 3,070 -$ 31 Shock Tube Initiator, One Channel B3860-2015 $ 1,195 $ - 32 Shock Tube Initiator, Two Channel B3860-2010 1 $ 2,059 $ 2,059 33 Shock Tube Initiator, Four Channel B3860-2011 $ 3,479 $ - 34 Charge Dropper Assy. (330 ft.) C3860-5550 $ 557 $ - 35 37/40mm Mount Assy. (Requires Accessory Interface Assy.)E7055-6090 $ 5,152 $ - 36 Breacher, GL6, 40 mm, rifled barrel BR-GL6-40MM** $ 1,888 $ - 37 Breacher, GL65, 40 mm, rifled barrel (long cartridge)BR-GL65-40MM** $ 2,050 $ - 38 Breacher-L6-37mm, smooth bore BR-L6-37MM** $ 1,600 $ - 39 Breacher-L8-37mm, smooth bore (long cartridge)BR-L8-37MM** $ 1,800 $ - 40 BR-SL65-37mm (Sage or Arwen Ammo only)BR-SL-65-37MM** $ 2,050 $ - 41 Striker 12 Mount Assy. (Requires Accessory Interface Assy.)E7055-6095 $ 4,570 $ - /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 2 Attachment number 1Page 2 of 19 Print Date: 6/24/2010 REV: 10-3 42 Striker 12 Shotgun STRIKER12** $ 1,100 $ - 43 Window Breaker Assy.B7045-5850 $ 215 $ - 44 Picatinny Rail Claw Assembly D7045-2726 $ - $ - 45 Picatinny Rail Cable Cutter Assembly C7040-7030 $ - $ - 46 Fork Kit (For Delivery of Boot Banger & Other Accessories)D3860-7050 $ 876 $ - 47 Mini Plow B3860-7080 $ 490 $ - 48 Circular Saw Assembly (36V Battery included) D7056-7070-1 $ 2,788 $ - 49 Reciprocating Saw Assembly (36V Battery included)D7056-7080-1 $ 2,650 $ - 50 Drill Assembly (36V Battery included) D7056--7040-1 2,521$ $ - 51 RAFT Gripper Tool Kit RAFTTOOLKIT $ 4,650 $ - 52 G-Man HD-1J HITCH RECEIVER (REAR MOUNT ONLY) GMHD-1JREARHITCH 1,500$ $ - 53 G-Man Tow Kit Assy GMHD-1JTOWKIT $ 500 $ - 54 G-Man Tow Trailer Assy (Dual axle, standard ball coupler)GMTOWTRAILER $ 2,600 $ - 55 G-Man MR HDS Sleeve Coming Soon $ 899 $ - 56 G-Man Chariot (Chair attachment for Tow Trailer)GMCHARIOT 625$ $ - 57 G-Man HEADD Sled (Attachment for Tow Trailer)GMHEADSLED 775$ $ - 58 Ideal Electric release HEADD Hitch (for use with Tow Kit) HITCH-001 1,267$ $ - 59 Ideal Mini Gander MINIGANDER 5,500$ $ - 60 PR Corp. Fire Wire Coil Kit FIREWIREKIT 1,254$ $ - Includes the following: 1 - 200M Coil Holder 1 - 50M/100M Coil Adapter 2 - 50M Fire Wire Coil2 - 50M Fire Wire Coil 2 - 100M Fire Wire Coil 2 - 200M Fire Wire Coil 1 - Square Mount w/Extension (requires Fork Kit) 1 - Picatinny Rail Mount 61 50M Fire Wire Coil 50MCOIL-PRCORP 56$ -$ 62 100M Fire Wire Coil 100MCOIL-PRCORP 82$ -$ 63 200M Fire Wire Coil 200MCOIL-PRCORP 158$ -$ 64 200 M Coil Holder COILHOLDER-PRCORP 332$ $ - 65 100 or 50 M Adapter MADAPTER-PRCORP 69$ $ - 66 PR Corp. Shock Tube Dispenser Kit SHOCKTUBEKIT 2,368$ $ - Includes the following: 3 - Shock Tube Dispensers 1 - Picatinny Rail Mount 2 - Square Mounts w/Extension (requires Fork Kit) 67 PR Corp. Shock Tube Dispenser (single unit)SHOCKTUBE-PRCORP 608$ $ - 68 Fork Adapter Bracket (For Shock Tube Dispenser) RAILMOUNT-PRCORP 158$ $ - 69 Square Mount Without Extension (For Shock Tube Dispenser)SQMOUNT-PRCORP 158$ $ - 70 Square Mount With Extension (For Shock Tube Dispenser)SQMOUNTW/EXTPRCOR 245$ $ - 71 Picatinny Rail Bracket (For Shock Tube Dispenser)PICATINYRAILPRCOR 293$ $ - 72 Wall Banger Kit Coming Soon -$ $ - MAINTENANCE 73 Spare Vehicle Battery Assy.D3865-1620 7,859$ $ - 74 Spare Controller Battery BATTERY-009-FT 125$ $ - 75 Emergency Spare Parts Kit B3865-0161 19,500$ $ - 76 Level 1 Emergency Spares Coming Soon -$ $ - 77 Level 2 Emergency Spares Coming Soon -$ $ - /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 3 Attachment number 1Page 3 of 19 Print Date: 6/24/2010 REV: 10-3 78 Semi-Annual Maintenance Kit B3865-0160 798$ $ - 79 Second Year Extended Service Contract MAINTENANCE-001 5,500$ $ - 80 Third Year Extended Service Contract MAINTENANCE-001 5,500$ $ - 81 Fourth Year Extended Service Contract MAINTENANCE-002 7,025$ $ - 82 Fifth Year Extended Service Contract MAINTENANCE-002 7,025$ $ - 83 Sixth Year Extended Service Contract MAINTENANCE-003 8,025$ $ - 84 Five Years of Extended Service (Years 2 through 6)MAINTENANCE-005 27,945$ $ - 85 Fiber Optic Splice and Retermination Kit SPLICE-KIT-001 1,900$ $ - MISCELLANEOUS 86 24V DC Power Inverter Assy. (NATO Plug) (For Military Humvee Use Only)B3855-8175 1,329$ $ - 87 Truck Cable Kit, 10' between Monitor and Data Link B2455-8100-1 644$ -$ 88 Truck Cable Kit, 20' between Monitor and Data Link B2455-8100-2 682$ -$ 89 Truck Cable Kit, 40' between Monitor and Data Link B2455-8100-3 758$ -$ 90 Cable Attachment Bracket, to hang up the Data Link C7040-4412 195$ -$ 91 Additional Operations & Maintenance Manual OM-HD1J-001 335$ $ - Subtotal 93,547$ Subtotal (Total From Misc. Items) (See attachment if greater than 0)-$ PACKAGING & FREIGHT 92 Customer Pick-up 93 Packaging in Reusable Shipping Crate CRATE-002 675$ -$ 94 Ship Items FREIGHT -$ -$ Shipping & Handling Subtotal -$ Other charges/discounts -$ Other charges/discounts -$ TOTAL COST 93,547$ ** Requires ATF License Transfer. Product shipment may be delayed (Exemption Certificate form must be filled out at time of Purchase and returned to Remotec.) (1) Prices listed are for sales in U.S.A. only. Export prices are available upon request. (2) Customer is responsible for all travel, lodging, per diem, etc while training here at Remotec. (3) Additional pricing available upon request for off-site training at customer's facility. (4) Please see REMOTEC's terms and conditions for details on our 1 year limited warranty. Extended Service contracts are available. Please see the Extended Service Tab for details of coverage. (5) Prices are based upon acceptance of REMOTEC's Terms and Conditions (attached). Any deviation from these conditions may result in a price increase. (6) The prices contained herein are budgetary, are submitted for planning purposes only and are not to be construed as a firm quotation. Any resultant contract shall be contingent upon negotiation of mutually acceptable terms and conditions. (7) For budgetary estimates beyond expiration date, please make allowances for potential pricing increases. Please request new budgetary estimate. NOTE: "Acceptance of order may be delayed while negotiating terms and conditions, acquiring customer order details, acquiring radio frequencies, and resolving any other unforeseen issues which may require resolution prior to scheduling the production of items ordered. If radio frequencies are not supplied by customer at time of order, REMOTEC is expressly authorized to ship and invoice order less the Radio Control Assembly. The Radio Control Assembly will be shipped and invoiced upon completion." * Assemblies Will be Painted if Paint Option is Selected /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 4 Attachment number 1Page 4 of 19 2011 PROJECTION 2012 PROJECTION 81,409$ 83,037$ EXTENDED PRICING PROJECTIONS -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 5 Attachment number 1Page 5 of 19 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,989$ 2,029$ -$ -$ 2,475$ 2,524$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,100$ 2,142$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 6 Attachment number 1Page 6 of 19 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 7 Attachment number 1Page 7 of 19 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 87,973$ 89,732$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 87,973$ 89,732$ /Marketing/Proposals/ PDFConvert.13146.1.5653 Richmond County SO HD-1J (Rev 10-3).xlsHD-1 Robot Page 8 Attachment number 1Page 8 of 19 REMOTEC, INC. BUDGETARY ESTIMATE - DOMESTIC REMOTEC Reference No. FROM:Northrop Grumman, Remotec, Inc.Date: 4/21/2010 353 JD Yarnell Industrial Parkway Clinton, TN 37716 Terms: Net 30 Days Attn:Don Wilson Phone: (865) 483-0228 Prices are F.O.B. Origin Fax: (865) 483-1426 Clinton, TN Cell (865) 548-6197 TO: Chad Cheek Delivery: 180 days or less Richmond County So After Acceptance of Order (For Multi-Vehicle Orders 706-339-2968 Check With Sales Dept.) dcheek@augusta.gov This pricing is valid through 2010 or 90 days; whichever is greater. (See note 7) ITEM DESCRIPTION PART NO. QTY. UNIT PRICE Page 9 TOTAL COST (1) Prices listed are for sales in U.S.A. only. Export prices are available upon request. (2) Customer is responsible for all travel, lodging, per diem, etc while training here at Remotec. (3) Additional pricing available upon request for off-site training at customer's facility. (4) Please see REMOTEC's terms and conditions for details on our 1 year limited warranty. Extended Service contracts are available. Please see the Extended Service Tab for details of coverage. (5) Prices are based upon acceptance of REMOTEC's Terms and Conditions (attached). Any deviation from these conditions may result in a price increase. (6) The prices contained herein are budgetary, are submitted for planning purposes only and are not to be construed as a firm quotation. Any resultant contract shall be contingent upon negotiation of mutually acceptable terms and conditions. (7) For budgetary estimates beyond expiration date, please make allowances for potential pricing increases. Page 9 Attachment number 1Page 9 of 19 Please request new budgetary estimate. Page 10Page 10 Attachment number 1Page 10 of 19 5653 After Acceptance of Order (For Multi-Vehicle Orders Check With Sales Dept.) This pricing is valid through 2010 or 90 days; whichever is greater. TOTAL PRICE -$ -$ -$ Page 11 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Page 11 Attachment number 1Page 11 of 19 SALES TERMS AND CONDITIONS SALES TERMS AND CONDITIONS A. ACCEPTANCE/AGREEMENT All orders are subject to factory acceptance. Additional or different terms or any attempt by the Buyer to vary, in any degree, any of the terms of this sales agreement form shall be deemed material and are objected to or rejected, but this sales agreement form shall not operate as a rejection of the Buyer's offer unless it contains variances in the terms of the description, quantity, price or delivery schedule of the goods. B. LIMITED WARRANTY Seller covenants and agrees that the work and equipment delivered under this order shall be free from defects in material and workmanship at the time of delivery. Seller will, at its options, repair, correct or replace, F.O.B. point of manufacture, any such work or equipment which proves to be defective, provided that Seller is given written notice of any such defect no later than one (1) year after delivery, (as hereafter defined), by Seller. Seller may at its option, participate in the defect investigation of the work an/or equipment at the installation site and repair, correct or replace the defective item at such site or at its designated facility. Repair correction or replacement in the manner provided above shall constitute fulfillment of all REMOTEC's obligations under this assurance. Such assurance shall not apply to design or to any equipment or parts which have been subjected to accident, misuse or unauthorized alteration, to normal wear (which includes components with innate limited life), to defects caused by not complying with REMOTEC's installation and service requirements (if the failed equipment or parts were not installed by REMOTEC). This assurance shall apply to and include the correction of Technical Data pertinent to defective work and equipment as to the extent delineated hereinabove, but in no event to include computer software. If the repair, correction or replacement of work, or equipment is not within the scope of this clause, then Seller shall require a separate purchase order from the Buyer. The warranty provided herein is exclusively limited to the products manufactured by REMOTEC, Inc., specifically the REMOTEC® ANDROS Robot. Warranties associated with all other products are exclusively and expressly limited to those warranties provided by the manufacturers of such products which are by their terms available to REMOTEC®'s customers. THE FOREGOING COVENANTS ARE EXCLUSIVE AND ARE IN LIEU OF ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR PURPOSE OR OTHER WARRANTY OF QUALITY, WHETHER EXPRESS, STATUTORY OR IMPLIED. IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. A. ACCEPTANCE/AGREEMENT All orders are subject to factory acceptance. Additional or different terms or any attempt by the Buyer to vary, in any degree, any of the terms of this sales agreement form shall be deemed material and are objected to or rejected, but this sales agreement form shall not operate as a rejection of the Buyer's offer unless it contains variances in the terms of the description, quantity, price or delivery schedule of the goods. B. LIMITED WARRANTY Seller covenants and agrees that the work and equipment delivered under this order shall be free from defects in material and workmanship at the time of delivery. Seller will, at its options, repair, correct or replace, F.O.B. point of manufacture, any such work or equipment which proves to be defective, provided that Seller is given written notice of any such defect no later than one (1) year after delivery, (as hereafter defined), by Seller. Seller may at its option, participate in the defect investigation of the work an/or equipment at the installation site and repair, correct or replace the defective item at such site or at its designated facility. Repair correction or replacement in the manner provided above shall constitute fulfillment of all REMOTEC's obligations under this assurance. Such assurance shall not apply to design or to any equipment or parts which have been subjected to accident, misuse or unauthorized alteration, to normal wear (which includes components with innate limited life), to defects caused by not complying with REMOTEC's installation and service requirements (if the failed equipment or parts were not installed by REMOTEC). This assurance shall apply to and include the correction of Technical Data pertinent to defective work and equipment as to the extent delineated hereinabove, but in no event to include computer software. If the repair, correction or replacement of work, or equipment is not within the scope of this clause, then Seller shall require a separate purchase order from the Buyer. The warranty provided herein is exclusively limited to the products manufactured by REMOTEC, Inc., specifically the REMOTEC® ANDROS Robot. Warranties associated with all other products are exclusively and expressly limited to those warranties provided by the manufacturers of such products which are by their terms available to REMOTEC®'s customers. THE FOREGOING COVENANTS ARE EXCLUSIVE AND ARE IN LIEU OF ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR PURPOSE OR OTHER WARRANTY OF QUALITY, WHETHER EXPRESS, STATUTORY OR IMPLIED. IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES. C. CANCELLATION/TERMINATION The Buyer may terminate this order in whole or in part for its convenience upon written notice to REMOTEC, Inc. in which event REMOTEC, Inc. shall be entitled to termination charges consisting of a percentage of the order price reflecting the percentage of the work performed prior to termination plus actual direct costs resulting from termination. D. CONFIDENTIAL INFORMATION All drawings, diagrams, specifications, and other materials furnished by REMOTEC, Inc. and identified as PROPRIETARY, relating to the use and service of articles furnished hereunder and the information therein, are proprietary to REMOTEC, Inc. Buyer may not reproduce or distribute such materials except to Buyer's employees who may use the articles as part of their duties. REMOTEC, Inc. will treat drawings, specifications, or data furnished by Buyer as CONFIDENTIAL, when identified as such, in connection with this purchase. E. DELIVERY/ACCEPTANCE The promised delivery date is the best estimate possible based upon current and anticipated manufacturing capabilities of when the product will be shipped. REMOTEC, Inc. assumes no liability for loss, damage, or consequential damages due to delay. Acceptance shall take place, and title shall pass to Buyer, at Seller's plant. Shipment shall be F.O.B. Origin, Seller's loading dock. F. CLAIMS/NOTICE OF DEFECTS Failure of the Buyer to object in writing to any merchandise shipped to it by REMOTEC, Inc. within 30 days after receipt thereof will constitute complete acceptance by Buyer of such merchandise. Rejected material must be returned to REMOTEC, Inc, F.O.B. Origin, within 45 days after receipt and prior authorization from REMOTEC, Inc. REMOTEC, Inc. may (at its option) recondition or replace the rejected material to meet Buyer's specifications within a reasonable time period after receipt. Claims for shipping damage must be Attachment number 1Page 12 of 19 rejected material to meet Buyer's specifications within a reasonable time period after receipt. Claims for shipping damage must be made with the carrier. G. FORCE MAJEURE Fulfillment of this order is contingent upon the availability of materials. REMOTEC, Inc. shall not be liable for any delay in delivery or for nondelivery in whole or in part caused by the occurrence of any contingency beyond the control of either REMOTEC, Inc. or suppliers to REMOTEC, Inc. including but not limited to war, sabotage, acts of civil disobedience, failure or delay in transportation, act of any Government or agency or subdivision thereof, judicial action, labor dispute, fire accident, explosion, epidemic, quarantine, restrictions, storm, flood, earthquake or acts of God, shortage of labor, fuel, raw material or machinery, or technical failure where REMOTEC, Inc. has exercised ordinary care in the prevention thereof. H. PAYMENT TERMS Domestic: REMOTEC, Inc.'s payment terms are Net 30 days based on credit approval. REMOTEC, Inc. may, at any time, suspend performance of any order or require payment in cash, security, or other adequate assurance satisfactory to REMOTEC, Inc. when, in REMOTEC, Inc.'s opinion, such action warrants. REMOTEC, Inc. reserves the right to assess late charges on accounts due past 30 days at the rate of 18% per annum. All goods delivered by REMOTEC, Inc. shall remain the property of REMOTEC, Inc. until the Buyer has paid in full for these goods. All goods are shipped FOB Oak Ridge, TN 37803, USA. On certain vehicle orders, and if mutually agreed between REMOTEC, Inc. and the Customer, REMOTEC, Inc. may hold completed vehicle(s) in our facility pending Customer training. If REMOTEC, Inc. holds completed vehicle(s) to facilitate user training, the vehicle(s) will be deemed to have been shipped in place, and REMOTEC will issue an invoice to Customer for said vehicle(s). If at Customer’s request or to meet Customer requirements, training is scheduled to occur more than 30 days after vehicle completion, REMOTEC, Inc. may, at its discretion, charge Customer a storage fee of $50.00 per month per vehicle. Foreign: REMOTEC, Inc.'s payment terms are 40% with order placement and 60% upon acceptance at REMOTEC®. REMOTEC, Inc. requires a confirmed L/C for the full amount of the contract negotiable at REMOTEC, Inc.'s Bank's counter. I. REMEDIES IN THE EVENT OF CANCELLATION OR DEFAULT In the event the Buyer cancels this order, or becomes overdue on its account payable to REMOTEC, Inc. by failing to pay for this order when due in accordance with the terms hereof, in addition to the charges assessed to the Buyer pursuant to Paragraphs C and I of this Agreement, the Buyer shall be required to pay all costs of collection, including, whether suit be brought or not, attorney fees, court costs, collection expenses, and other expenses which REMOTEC, Inc. may incur or pay in the prosecution of defense of its rights hereunder, whether in judicial proceedings at law or in equity, including bankruptcy court and appellate proceedings, or whether out of rejected material to meet Buyer's specifications within a reasonable time period after receipt. Claims for shipping damage must be made with the carrier. G. FORCE MAJEURE Fulfillment of this order is contingent upon the availability of materials. REMOTEC, Inc. shall not be liable for any delay in delivery or for nondelivery in whole or in part caused by the occurrence of any contingency beyond the control of either REMOTEC, Inc. or suppliers to REMOTEC, Inc. including but not limited to war, sabotage, acts of civil disobedience, failure or delay in transportation, act of any Government or agency or subdivision thereof, judicial action, labor dispute, fire accident, explosion, epidemic, quarantine, restrictions, storm, flood, earthquake or acts of God, shortage of labor, fuel, raw material or machinery, or technical failure where REMOTEC, Inc. has exercised ordinary care in the prevention thereof. H. PAYMENT TERMS Domestic: REMOTEC, Inc.'s payment terms are Net 30 days based on credit approval. REMOTEC, Inc. may, at any time, suspend performance of any order or require payment in cash, security, or other adequate assurance satisfactory to REMOTEC, Inc. when, in REMOTEC, Inc.'s opinion, such action warrants. REMOTEC, Inc. reserves the right to assess late charges on accounts due past 30 days at the rate of 18% per annum. All goods delivered by REMOTEC, Inc. shall remain the property of REMOTEC, Inc. until the Buyer has paid in full for these goods. All goods are shipped FOB Oak Ridge, TN 37803, USA. On certain vehicle orders, and if mutually agreed between REMOTEC, Inc. and the Customer, REMOTEC, Inc. may hold completed vehicle(s) in our facility pending Customer training. If REMOTEC, Inc. holds completed vehicle(s) to facilitate user training, the vehicle(s) will be deemed to have been shipped in place, and REMOTEC will issue an invoice to Customer for said vehicle(s). If at Customer’s request or to meet Customer requirements, training is scheduled to occur more than 30 days after vehicle completion, REMOTEC, Inc. may, at its discretion, charge Customer a storage fee of $50.00 per month per vehicle. Foreign: REMOTEC, Inc.'s payment terms are 40% with order placement and 60% upon acceptance at REMOTEC®. REMOTEC, Inc. requires a confirmed L/C for the full amount of the contract negotiable at REMOTEC, Inc.'s Bank's counter. I. REMEDIES IN THE EVENT OF CANCELLATION OR DEFAULT In the event the Buyer cancels this order, or becomes overdue on its account payable to REMOTEC, Inc. by failing to pay for this order when due in accordance with the terms hereof, in addition to the charges assessed to the Buyer pursuant to Paragraphs C and I of this Agreement, the Buyer shall be required to pay all costs of collection, including, whether suit be brought or not, attorney fees, court costs, collection expenses, and other expenses which REMOTEC, Inc. may incur or pay in the prosecution of defense of its rights hereunder, whether in judicial proceedings at law or in equity, including bankruptcy court and appellate proceedings, or whether out of court. J. GENERAL PROVISIONS Any cause of action arising from this agreement, or breach of it, must be commenced within one year after the cause of action occurs. REMOTEC, Inc. reserves the right to correct any stenographical or clerical errors in any of the writings issued by it. The terms and conditions of sale and any description on the face of REMOTEC, Inc.'s writings constitute a complete and exclusive statement of the terms and conditions of the sale of the goods by REMOTEC, Inc. to Buyer. Buyer may not assign any rights to, or delegate any performance owed under the agreement without the written consent of REMOTEC, Inc. K. LIMITATION OF LIABILITY Notwithstanding any contrary provision contained in this Agreement, Seller shall not be responsible to Buyer in contract or tort (including negligence) or otherwise for any indirect, incidental, special or consequential damages of whatsoever nature, or for attorney's fees, loss of use, loss of market share, or lost profits however these are characterized. Seller shall not be liable to Buyer for an amount which in combination with all claims by Buyer against Seller under this Agreement exceeds the value of this sales agreement. In any event, the liability of Seller to Buyer, whether in contract, tort (including negligence) or under any warranty, or otherwise, is exclusively limited to the remedies expressly provided under the terms of this Agreement, in lieu of any and all other remedies at law or in equity. L. COMPLIANCE WITH LAW Buyer agrees to comply with all applicable U.S. Government, state, and local statutes, laws, and regulations, including without limitation the Arms Export Control Act, Foreign Corrupt Practices Act, and all applicable export regulations, and hereby agrees to indemnify and hold harmless REMOTEC® from any and all liability, loss, or damage caused by Buyers' violation of any such statutes, laws, or regulations. Any export approvals required under U.S. statute or regulation shall be the responsibility of the Buyer. Buyer shall furnish Seller documentation of receipt of such export approval upon Seller's written request. Attachment number 1Page 13 of 19 M. INDEPENDENT CONTRACTOR Under the provisions of this Agreement, the parties shall act solely as independent contractors, and nothing contained herein, express or implies, shall at any time be construed to create any other relationship. N. APPLICABLE LAW This Agreement shall be governed by, and construed in accordance with, the laws of the State of Tennessee, except with regard to its rules concerning choice of law. Attachment number 1Page 14 of 19 Attachment number 1Page 15 of 19 delivery or for t delivery or for t attorney's Attachment number 1Page 16 of 19 Attachment number 1Page 17 of 19 DEPARTMENT OF THE TREASURY BUREAU OF ALCOHOL, TOBACCO, AND FIREARMS EXEMPTION CERTIFICATE (For use by State and local governments (section 4221(a)(4) of the Internal Revenue Code).) (Date ) , 20 . I hereby certify that I am , (Title of Officer) of ; that I am authorized to execute this certificate; and that (State or local government) (check applicable type of certificate) The article or articles specified in the accompanying order, or on the reverse side hereof, (or) All orders placed by the purchaser for the period commencing , (Date) and ending (period not to exceed 12 calendar quarters). (Date) are, or will be, purchased from for the (Name of manufacturer) exclusive use of , (Governmental unit) of . (State or local government) I understand that the exemption from tax in the case of sales of articles under this exemption certificate to a State, etc., is limited to the sale of articles purchased for its exclusive use1. I understand that the fraudulent use of this certificate for the purpose of securing this exemption will subject me and all parties making such fraudulent use of this certificate to all applicable criminal penalties under the Internal Revenue Code. SIGNATURE ADDRESS ATF 5600.35 (2-94) 1 A sale of an article to a State of local government for resale is not considered to be a sale for the "exclusive use" of the State or local government, within the meaning of 4221(a)(4) of the code, and, therefore, such sales may not be made tax-free. Such sales may not be made tax-free even if the resales are made to government employees, or the article is an item of equipment the employee is required to possess in carrying out his duties. Attachment number 1Page 18 of 19 be made tax-free. Such sales may not be made tax-free even if the resales are made to government employees, or Attachment number 1Page 19 of 19 Commission Meeting Agenda 7/1/2010 5:00 PM Resolution reaffirming the necessity of the 911 and the Wireless Enhanced 911 charges Department:911 Caption:Motion to adopt a Resolution reaffirming the necessity of the 911 and the Wireless Enhanced 911 charges. (Approved by Public Safety Committee June 21, 2010) Background:The Board of Commissioners of Richmond County, on October 8, 1991, imposed a $1.50 per month "911" charge upon each exchange access facility subscribed to by telephone subscribers whose exchange to access lines are in areas served by Richmond County "911" service. This charge became effective the first day of the first month following passage or 120 days after October 8, 1991. The Augusta-Richmond County Commission, on February 5, 2002, imposed a $1.50 per month wireless "911" charge on each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County. This charge became effective 120 days after February 5, 2002. Analysis:O.C.G.A § 46-5-134(d)(3) provides that local governments which are operating emergency "911" systems reaffirm the necessity of the "911" and the wireless enhanced "911" charges by Resolutions adopted annually. Financial Impact:N/A. Alternatives:N/A. Recommendation:Approve this Resolution. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo RESOLUTION RESOLUTION REAFFIRMING THE NECESSITY OF THE 911 AND THE WIRELESS ENHANCED 911 CHARGES. WHEREAS, the Board of Commissioners of Richmond County, on October 8, 1991, imposed a $1.50 per month "911" charge upon each exchange access facility subscribed to by telephone subscribers whose exchange to access lines are in areas served by Richmond County "911" service; and WHEREAS, said charge became effective the first day of the first month following passage or 120 days after October 8, 1991; and WHEREAS, the Augusta-Richmond County Commission, on February 5, 2002, imposed a $1.50 per month wireless "911" charge on each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County; and WHEREAS, said charge became effective 120 days after February 5, 2002; and WHEREAS, the provisions of O.C.G.A § 46-5-134(d)(3) provides that local governments which are operating emergency "911" systems reaffirm the necessity of the "911" and the wireless enhanced "911" charges by Resolutions adopted annually; and WHEREAS, the Board of Commissioners of Richmond County, Georgia, and subsequently the Augusta- Richmond County Commission, have annually adopted Resolutions reaffirming the necessity of the "911" charge effective each year; and WHEREAS, the Augusta-Richmond County Commission desires to reaffirm the necessity of the wireless enhanced "911" charge each year, simultaneously with the reaffirmation of the "911" charge; and WHEREAS, theUHLVFXUUHQWO\DSSURYHGDSHUPRQWK´FKDUJHXSRQHDFKH[FKDQJHDFFHVVIDFLOLW\ subscribed to by telephone subscribers whose exchange to access lines are in areas served by Richmond County "911" service; and WHEREAS, there is currently imposed a $1.50 per month wireless enhanced "911" charge upon each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County; NOW, THEREFORE, BE IT RESOLVED that the Augusta-Richmond County Commission, as the consolidated governing authority of Richmond County, pursuant to the provisions of O.C.G.A. § 46-5- 134(d)(3), hereby reaffirms the necessity of the "911" charge per month upon each exchange access facility subscribed to by telephone subscribers whose exchange to access lines are in areas served by the Richmond County E-911 service, and the wireless enhanced "911" charge per month upon each wireless telecommunications connection subscribed to by subscribers whose billing address is within the jurisdiction of Richmond County; Attachment number 1Page 1 of 2 BE IT FURTHER RESOLVED that the Augusta-Richmond County Commission hereby directs BellSouth to continue to collect a "911" charge in the amount of $1.50 per month per line. BE IT FURTHER RESOLVED that the providers of wireless communication services to subscribers whose billing address is within the jurisdiction of Richmond County are directed to continue to collect an enhanced ³´FKDUJHLQWKHDPRXQWRISHUPRQWKSHUZLUHOHVVFRQQHFWLRQSURYLGHGWo each such telephone subscriber. ADOPTED, this ______ day of ____________, 2010. Augusta, Georgia By: __________________________________ As Its Mayor ATTEST: _____________________________________________ Clerk Attachment number 1Page 2 of 2 Commission Meeting Agenda 7/1/2010 5:00 PM Christ Community Health Services Department:Clerk of Commission Caption:Consider a request in the amount of $25,000 from Christ Community Health Services in assocation with their buidling renovations (Widows Home) Capital Campaign along with a report from the Administrator regarding any possible funding scources. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 2Page 1 of 7 Attachment number 2Page 2 of 7 Attachment number 2Page 3 of 7 Attachment number 2Page 4 of 7 Attachment number 2Page 5 of 7 Attachment number 2Page 6 of 7 Attachment number 2Page 7 of 7 Commission Meeting Agenda 7/1/2010 5:00 PM DDA Budget Department:Clerk of Commission Caption:Consider a request from the Downtown Development Authority to restore the 2010- 15% budget reduction in the amount of $27,000 and receive a report from the Administrator relating to the possiblility of funding the request through administrative SPLOST funding. (Approved by Finance Committee June 21, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Approve GEFA loan for the Butler Creek I & II Sewer Projects Department:Utilities, Thomas D. Wiedmeier, Director Caption:Motion to approve GEFA loan in the amount of $10,570,003. (Approved by Engineering Services Committee June 21, 2010) Background:Project will begin at the JB Messerly WPCP and will extend to the recently completed upgrade project near Lexington Drive. The proposed alignment will follow the existing sanitary sewer trunk main along Butler Creek. The project will consist of 26,000 linear feet of 48” diameter ductile iron sanitary sewer pipe. Butler Creek Interceptor East (BCIE) is the lower section of the Butler Creek Interceptor. The existing lower section BCIE is in poor condition resulting in several structural pipe failures in recent months. The BCI serves the growing sanitary sewer demands of the upper region of the Fort Gordon Military Facility and following completion of the BCIE will more effectively support their current and future expansions. An improved BCI will also furnish needed sanitary sewer conveyance capacity for the City of Grovetown in neighboring Columbia County to meet their current needs and ongoing residential and commercial development. The BCI will also strengthen service for northwest Augusta allowing continued development in the Residential and Commercial areas. The area this project will serve is approximately 25 square miles a population of over 400,000. The jobs created from this project are estimated to be 315 jobs directly associated with the actual construction of the project and an additional 85 jobs in a supportive nature (suppliers, local business, etc) while contributing to the creating of positions in employment through future development of the area and the industrial sector of Augusta. In October of 2009 the Commission approved AUD’s application to Georgia Environmental Facilities Authority (GEFA) for funding of this project with State Revolving Funds up to the full amount of the contract. On June 1, 2010 and May 4, 2010, respectively, the Commission approved awarding the contracts for construction on the Butler Creek I & II projects. The GEFA Board officially approved awarding the full amount of requested funding to AUD in the form of a State Revolving Fund loan on March 23, 2010. Analysis:The Butler Creek I & II projects are very much needed and all previous bond funds have been encumbered for other projects. Therefore, the only way to finance this project is through new debt. The GEFA Board awarded all forgivable principal funding from the American Recovery and Reinvestment Act earlier in 2009, however the Board officially approved awarding the full amount of requested funding to AUD in the form of a State Revolving Fund loan on March 23, 2010. The loan includes an origination fee of 2%, a term of 20 years and an interest rate of 3%. Final loan documents were received from GEFA on May 28, 2010, and are attached for your review. In order to be able to get this item on the agenda in time to Cover Memo meet Notice to Proceed requirements with the contractor, we submit this agenda item pending Legal Department approval of the loan documents. Financial Impact:Funds for this project are subject to a loan fee of 2% ($211,400), a term of 20 years and an interest rate of 3%. The estimated monthly principal and interest payments will be approximately $59,000. This agenda item also requests approval of all budget adjustments required to record the initial loan and fees, as well as principal and interest payments required in 2010 with offsetting budget adjustment to Fund Balance Appropriations. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends (subject to loan document approval by the Legal Department) that the Commission approve a GEFA loan in the amount of $10,570,003, including an origination fee of 2%, a term of 20 years and an interest rate of 3% for financing the Butler Creek I & II Projects and all required budget adjustments. Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 30 Attachment number 1Page 2 of 30 Attachment number 1Page 3 of 30 Attachment number 1Page 4 of 30 Attachment number 1Page 5 of 30 Attachment number 1Page 6 of 30 Attachment number 1Page 7 of 30 Attachment number 1Page 8 of 30 Attachment number 1Page 9 of 30 Attachment number 1Page 10 of 30 Attachment number 1Page 11 of 30 Attachment number 1Page 12 of 30 Attachment number 1Page 13 of 30 Attachment number 1Page 14 of 30 Attachment number 1Page 15 of 30 Attachment number 1Page 16 of 30 Attachment number 1Page 17 of 30 Attachment number 1Page 18 of 30 Attachment number 1Page 19 of 30 Attachment number 1Page 20 of 30 Attachment number 1Page 21 of 30 Attachment number 1Page 22 of 30 Attachment number 1Page 23 of 30 Attachment number 1Page 24 of 30 Attachment number 1Page 25 of 30 Attachment number 1Page 26 of 30 Attachment number 1Page 27 of 30 Attachment number 1Page 28 of 30 Attachment number 1Page 29 of 30 Attachment number 1Page 30 of 30 Commission Meeting Agenda 7/1/2010 5:00 PM Approve the Purchase of (2) Front End Loaders for the Solid Waste Department Department:Solid Waste Caption:Motion to approve the purchase of (2) front end loaders, with attachments, for the Solid Waste Department off state contract SWC80773. (Approved by Engineering Services Committee June 21, 2010) Background:The Solid Waste Department currently uses a Cat 980 front end loader for grinding mulch and loading trucks which is too large for this task. It became too large back in 2005, when the department downsized the size of grinder that it operates. The grinder was downsized to match the amount of materials received, as well as reduce operations cost by owning a smaller machine. At that point, the Cat machine was still under lease and it was not cost effective to replace that asset. The Hyundai HL 740 front end loader is used for handling recycling. This machine has become too small for this task. We are looking to replace both pieces of equipment with ones better suited in size and functionality. Analysis:The Cat 980 is a 69,000 lbs machine and the Hyundai is a 24,000 lbs machine. We are proposing purchasing two machines that fit in size and weight between the two. It would be a Komatsu WA320-6 with a weight of 34,000 lbs. By purchasing two machines of the same size it also allows the department to operate more efficiently, afford universal attachment use between the two machines and reduce operating cost comparatively. The cost of both machines and attachments is $385,391. The department recommends that we utilize the GMA lease program and lease the equipment over 3 years. Financial Impact:Adequate funds are available. The department recommends transferring funds from 541-04-4210/5224219 equipment rental to 541-04- 4210/6111631 GMA lease program. The approximate annual cost for 3 years will be $128,500. Alternatives:1. Approve the purchase of (2) front end loaders, with attachments, for the Solid Waste Department off state contract SWC80773. 2. Do not approve the purchase. Recommendation:Option 1 Funds are Available in the Following Accounts: Transfer funds from 541-04-4210/5224219 equipment rental to 541-04- 4210/6111631 GMA lease program. The approximate annual cost for 3 years will be $128,500. Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 3 Attachment number 1Page 2 of 3 Attachment number 1Page 3 of 3 Attachment number 2Page 1 of 4 Attachment number 2Page 2 of 4 Attachment number 2Page 3 of 4 Attachment number 2Page 4 of 4 Commission Meeting Agenda 7/1/2010 5:00 PM Award of RFP Item #10-126 Department:Clerk of Commission Caption:Motion to approve award of RFP #10-126, Janitorial Services for Solid Waste Maintenance Building and Scale House to M & M Management Services, Inc. (Approved by Engineering Services Committee June 21, 2010) Background:See attachments. Analysis: Financial Impact: Alternatives: Recommendation:The Augusta Solid Waste Department recommends M&M Management Services, Inc. should be awarded the contract. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 16 Attachment number 1Page 2 of 16 Attachment number 1Page 3 of 16 Attachment number 1Page 4 of 16 Attachment number 1Page 5 of 16 Attachment number 1Page 6 of 16 Attachment number 1Page 7 of 16 Attachment number 1Page 8 of 16 Attachment number 1Page 9 of 16 Attachment number 1Page 10 of 16 Attachment number 1Page 11 of 16 Attachment number 1Page 12 of 16 Attachment number 1Page 13 of 16 Attachment number 1Page 14 of 16 Attachment number 1Page 15 of 16 Attachment number 1Page 16 of 16 Commission Meeting Agenda 7/1/2010 5:00 PM Emergency Repair To Skinner Mill Road Approximately 1,300' west of Warren Bridge Road in the Amount of $120,000 Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption:Motion to approve Change Number One and Change Order One to Georgia Carolina Paving for the emergency repair to Skinner Mill Road approximately 1,300 feet west of Warren Bridge Road in the amount of $120,000. (Approved by Engineering Services Committee June 21, 2010) Background:An engineering observation and analysis was completed by both Augusta- Richmond County Engineering Department and Georgia Department of Transportation (GDOT) and it was noticed that there was severe soil and pavement settling on Skinner Mill Road. The settling started occurring after construction of the box culvert that stretches across I-20 and Skinner Mill Road. The county entered into a State-Aid agreement with GDOT to repair the road. During the repair it was discovered that the culvert was backfilled with unsuitable material. This has caused an extreme change in both the scope and scheduled work. Analysis:The additional cost of work completed is $73,183.41. The estimated cost for the repairs was initially $15,000 of which GDOT agreed to fund through a State-Aid contract. Augusta-Richmond County approved the State-Aid contract on February 2, 2010. Once construction commence, it was discovered that there was unsuitable material approximately 15 to 20 feet deep and 25 to 30 feet in length. Clean specified back fill material was required and placed and compacted 100% at 6 to 8 inches lifts. A major change in traffic control was also implemented to keep Skinner Mill Road open under construction. During construction, it was also discovered that an area approximately 30 feet west of the culvert is settling. The Engineering Department directed the contractor to pave this portion of the road back to the original grade. The Engineering Department also directed the contractor to submit a construction estimate to repair this portion of the road if paving to the original grade does not work. This area will be monitored for a period of a year. The estimated cost is $46,508.00. Financial Impact:The Engineering Department is currently communicating with GDOT for reimbursement to the county of the additional repairs. Alternatives:APPROVE CHANGE NUMBER ONE AND CHANGE ORDER ONE TO GEORGIA CAROLINA PAVING FOR THE EMERGENCY REPAIR TO SKINNER MILL ROAD APPROXIMATELY 1,300 FEET WEST OF WARREN BRIDGE ROAD IN THE AMOUNT OF $120,000. 2) Do not approve project. Cover Memo Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB#324-04-201824117. This project is to address drainage related issues in the general area from Laney Walker Boulevard to Broad Street. This project will also include roadway improvements to include Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV 1,167,000$ Special 1% Sales Tax, Phase II 853,000$ 2,020,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Phinizy Swamp 2,020,000$ 1st 2,020,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Contingency. Honorable Bob Young, Mayor CHANGE NUMBER THREE resurfacing, adding curb, gutter, and sidewalk where feasible. The funding for this project was set up for Advertising, Engineering, Right of Way, Utilities, CPB#32404-201824117 CAPITAL PROJECT BUDGET EAST BOUNDARY STREET DRAINAGE IMPROVEMENTS (Laney Walker Blvd. to Broad Street) Construction and Contingency. Additional funding in the amount of $853,000 is required to fully fund this project. Funds are available in SPLOST PH II 1 of 6 6/24/2010 Attachment number 1Page 1 of 6 Augusta-Richmond County, Georgia CPB#32404-201824117 CAPITAL PROJECT BUDGET EAST BOUNDARY STREET DRAINAGE IMPROVEMENTS (Laney Walker Blvd. to Broad Street) CPB AMOUNT CPB NEW 2006 G/L SOURCE OF FUNDS CPB CHANGE CPB AMOUNT SALES TAX, PHASE IV 324041120-0000000-000000000 ($1,167,000) ($1,167,000) $0 SALES TAX, PHASE II 322-04-1110-6011110-292822444 ($853,000) ($853,000) $0 TOTAL SOURCES: ($1,167,000) ($853,000) ($2,020,000) $0 USE OF FUNDS ADVERTISING 324041120-5212119-201824117 $2,000 $2,000 0 ENGINEERING 324041120-5212115-201824117 $148,000 $148,000 $0 UTILITIES 324041120-5414510-201824117 $50,000 $10,000 $60,000 $0 RIGHT OF WAY 324041120-5411120-201824117 $50,000 $50,000 $0 CONSTRUCTION 324041120-5414110-201824117 $900,000 $700,000 $1,600,000 $0 CONTINGENCY 324041120-6011110-201824117 $17,000 $143,000 $160,000 $0 TOTAL USES: $1,167,000 $853,000 $2,020,000 $0 2 of 6 6/24/2010 Attachment number 1Page 2 of 6 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB#N/A. This project is to address the emergency repair to Skinner Mill Road approximately 1300 feet west of Warren Bridge in the amount of $120,000. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. GDOT STATE AID CONTRACT 15,826$ CITY OF AUGUSTA/RICHMOND 6,095$ GDOT STATE AID CONTRACT 120,000$ 141,921$ Section 3: The following amounts are appropriated for the project: By Basin By District 141,921 141,921$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor CHANGE NUMBER ONE CPB#N/A CAPITAL PROJECT BUDGET EMERGENCY REPAIR TO SKINNER MILL ROAD 3 of 6 10/2/06 Attachment number 1Page 3 of 6 Augusta-Richmond County, Georgia CHANGE NUMBER ONE CPB#N/A CAPITAL PROJECT BUDGET EMERGENCY REPAIR TO SKINNER MILL ROAD CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB GDOT STATE AID CONTRACT 15,826$ 15,826$ AUGUSTA-RICHMOND 6,095$ 6,095$ GDOT STATE AID CONTRACT $120,000 $120,000 TOTAL SOURCES: $21,921 $120,000 $141,921 USE OF FUNDS ROADS 272-041110-5414110 $21,921 120000 $141,921 TOTAL USES:$21,921 $120,000 $141,921 4 of 6 10/2/06 Attachment number 1Page 4 of 6 Section 1: The project is authorized to CPB#N/A. This project is to address the emergency 5 of 6 10/2/06 Attachment number 1Page 5 of 6 6 of 6 10/2/06 Attachment number 1Page 6 of 6 Change Order Number: One Date: 06/10/2010 Project Title Emergency Repair to Skinner Mill Road Original Contract Date: 02/02/2010 Project Number: 272-04-1710 Owner: Augusta-Richmond County P.O. Number: P178459 Contractor: Georgia Carolina Paving The following change order is hereby made to the proposal for the above project: See Attached TOTAL AMOUNT OF THIS CHANGE ORDER $120,000.00 The Contract time will be Increased/Decreased by 0 calendar days as a result of this change. Original Contract Amount $21,921.00 Previous Change Order (Increased / Decreased) $0.00 This Change Order (Increased / Decreased) $120,000.00 TOTAL CONTRACT WITH CHANGE ORDER(S) $141,921.00 * * * * * * * * * * * * * Funding Source/Account Number: XXX-XX-XXXX Requested By: Date: Construction Manager Submitted By: Date: Department Head Finance Endorsement: Date: Finance Recommended By: Date: Mayor Accepted By: Date: Contractor Copies: Abie L. Ladson, P.E., CPESC, Director-Engineering Hameed Malik, P.E., PhD Assistant Director – Engineering Eric Loggins, Accountant, Engineering Valerie Jenkins, Accountant Engineering Geri Sams, Procurement Tim Schroer, Finance Construction File Attachment number 3Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Extend Contract with Heery International for Program Management Department:Public Services Department - Facilities Management Caption:Motion to extend the contract with Heery International, in association with Dukes Edwards Dukes, for Capital Improvement Program Management on SPLOST projects for two years with an optional one year extension. The total contract amount, which began in 2003, will increase $3,235,550.00 to a revised estimated “not to exceed” contract amount of $10,317,906.00 and authorize the Administrator to negnoate the 4% increase and report recommendation back on July 1st .(Approved by Engineering Services Committee June 21, 2010) Background:Heery International, in association with Dukes Edwards Dukes, has been the Capital Improvements Program Manager for Augusta since 2003. Projects nearly open, under construction, ready to start, or in planning include: the new main library, Augusta Judicial Center and John H. Ruffin Courthouse, Charles B Webster Detention Center expansion, Municipal Building Renovations, TEE Center, Reynolds Street Parking Deck, and the Sheriff’s Administration Building. Analysis:All projects listed above have progressed to at least the late planning stages with significant commitments made in terms of time and money to move the projects forward. Making a change at this time could have a significant impact on the completion date and increase the cost due to extended overhead. While there is the potential that another firm may submit a lower price, there is no guarantee and the cost could be higher. There would also be a transition time in project turnover. Some contractual overlap to bring a new firm up to speed on current activities and project status would be advisable and could reduce any possible savings. Financial Impact:The total contract amount, which began in 2003, will increase $3,235,550.00 for a revised estimated not to exceed contract amount of $10,317,906.00. Alternatives:1. Extend the contract with Heery International, in association with Dukes Edwards Dukes, for Capital Improvement Program Management on SPLOST projects for two years with an optional one year extension. The total contract amount, which began in 2003, will increase $3,235,550.00 to a revised estimated “not to exceed” contract amount of $10,317,906.00. 2. Have the Administrator negotiate new terms and conditions with Heery to complete projects that are currently under contract for construction and begin the procurement process for new RFQ’s to manage the remaining capital improvement projects. Cover Memo Recommendation:Extend the contract with Heery International, in association with Dukes Edwards Dukes, for Capital Improvement Program Management on SPLOST projects for two years with an optional one year extension. The total contract amount, which began in 2003, will increase $3,235,550.00 to a revised estimated “not to exceed” contract amount of $10,317,906.00. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN SPLOST Allocations for each project. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 7 Attachment number 1Page 2 of 7 Attachment number 1Page 3 of 7 Attachment number 1Page 4 of 7 Attachment number 1Page 5 of 7 Attachment number 1Page 6 of 7 Attachment number 1Page 7 of 7 Commission Meeting Agenda 7/1/2010 5:00 PM GA PWR EASEMENT - NEW SERVICE - PHASE I EXPANSION @ CBWDC Department:Public Services Department - Facilites Management Division Caption:Motion to approve the execution of the Easement Agreement with Georgia Power for new electrical power service for the expansion at Webster Detention Center. (Approved by Engineering Services Committee June 21, 2010) Background:McKnight Construction was approved by the Commission to complete Phase I expansion at Webster Detention Center. The construction work is approximately 60% complete. Part of this work includes new power services from Georgia Power to expansion buildings F, G and H. Analysis:Easement has been submitted, reviewed and approved by legal and is required to have service extended to the new pods. Financial Impact:A nominal fee of $10 is required by Georgia Power for the Easement. Alternatives:1. Execute Easement Agreement with Georgia Power for new electrical power service for the expansion at Webster Detention Center. 2. Do not execute the agreement Recommendation:Execute Easement Agreement with Georgia Power for new electrical power service for the expansion at Webster Detention Center. Funds are Available in the Following Accounts: Funds are available in project budget REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 3 Attachment number 1Page 2 of 3 Attachment number 1Page 3 of 3 Commission Meeting Agenda 7/1/2010 5:00 PM Grand Jury Augusta Utilties Divisions Department: Caption:Motion to approve the appointment of a sub-committee composed of Mr. Johnson, Mr. Bowles and the Administrator to formulate a recommendation as to how to proceed with review/investigation of the Augusta Utilities' operations and management of the Highland Avenue and Hicks Water Production Plants and bring back to the committee for approval. (Approved by the Engineering Services Committee June 21, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Hyde Park/Wilkerson Gardens Drainage Improvements Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption:Motion to authorize the Engineering Department to proceed with the design of a regional storm water detention pond in Hyde Park and to apply for a $10 million low-interest loan through Georgia Environmental Facilities Authority (GEFA) as well as to pursue additional funding through Georgia Emergency Management Agency (GEMA) for both the Hyde Park and Wilkerson Gardens Drainage Improvement Projects. (No recommendation from Engineering Services Committee June 21, 2010) Background:In March of 2009, the Augusta-Richmond County approved WK Dickson to complete designs for Wilkerson Gardens Drainage Improvements project. In the hydraulic and hydrology study of the watershed, it was revealed that drainage improvements in Wilkerson Gardens will increase the flow rate of storm water downstream to Hyde Park Subdivision. This increase in flow rate would result in more frequent and severe flooding in the Hyde Park subdivision. After holding several public meetings and discussions with the District Two Commissioner, Administrator, Hyde Park residents, design consultants, and other City Departments, it was proposed to bring before the Engineering Committee and the full Commission the option to construct a regional storm water detention facility within Hyde Park. The proposed plan would require the relocation of the Hyde Park residents to other dwellings not yet determined. This plan would address both the Wilkerson Gardens and Hyde Park drainage issues. Analysis:Once approved, the Engineering Department will commence with following process and schedule below: PROPOSED PROCESS: NO. ACTIVITY PROPOSED TIME ESTIMATED COSTS 1. Supplement WK Dickson contract for the design of the regional detention pond 2 months $0.00 2. Apply for $10 million GEFA loan 2 months $0.00 3. Design detention pond and storm sewer system (Including permitting process). 14 months $200,000.00 4. Land acquisition and relocation TETBD $4,000,000.00 5. Construction (Hyde Park and Wilkerson Gardens) TETBD $9,000,000.00 ESTIMATED COST: $13,200,000.00 NOTE: (TETBD) Too Early too be Determined. Financial Impact: Currently, $2.5 million is programmed in SPLOST 6 for storm drainage improvements in Hyde Park. These funds can be used for both land acquisition and\or construction. The GEFA loan would provide an additional $10 million if approved by the Augusta-Richmond County Commissioners and the Georgia Environmental Facilities Authority. The proposed loan would be processed through the “2010 Clean Water State Revolving Fund Intended Use Plan.” Potential projects are ranked and evaluated into three Cover Memo categories (Tier 1, Tier 2, and Tier 3). Through a preliminary assessment, Hyde Park is ranked fourth in Tier 3 to receive a $10 million loan for Year 2010. Tier 3 loans are based on a first-come-first serve basis until March 31, 2011. There is approximately $25 million available in Tier 3. The repayment condition of the loan is 20 years at a 3% interest rate with a 2% closing cost ($200,000 to be paid in the first 12 months). Funding options to repay the loans are through 1) A Storm Water Management program, and 2) Future SPLOST programs. An estimated balance of $700,000.00 would be needed if GEFA funds are approved and awarded. Alternatives:1) AUTHORIZE THE ENGINEERING DEPARTMENT TO PROCEED WITH THE DESIGN OF A REGIONAL STORM WATER DETENTION POND IN HYDE PARK AND TO APPLY FOR A $10 MILLION LOW INTEREST LOAN THROUGH GEFA AS WELL AS TO PURSUE FUNDING THROUGH GEMA FOR BOTH THE HYDE PARK AND WILKERSON GARDENS DRAINAGE IMPROVEMENT PROJECTS. 2) Do not approve and place project on hold Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: NA REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Judicial Center Bi-Directional Amplifier Department:Public Services Department - Facilities Management Divsion Caption:Motion to award to Lord & Company Bid Item #10-086, in the amount of $88,700.00, which includes providing and installing the Bi-Directional Amplifier to enhance radio service within the building for police radio communications in the new Judicial Center. (Approved by Engineering Services Committee June 21, 2010) Background:Lord & Company was selected from bid item #10-086 as the lowest compliant bidder. Bids were solicited and received from three (3) firms and each proposal was deemed compliant with the bid specifications. Analysis:Heery analyzed the proposals submitted and contacted the low bidder, Lord & Company and verified that their proposal was based on the scope of work indicated in the bid documents. Financial Impact:The amount for Bid Item # 10-086 is $88,700.00 dollars. Their bid is within the budgeted amount that was estimated for this section of the work. Alternatives:1. Award to Lord & Company Bid Item #10-086, in the amount of $88,700.00, which includes provide and install the Bi-Directional Amplifier to enhance radio service within the building for police radio communications in the new Judicial Center. 2. Do not award contract and limit the ability of the law enforcement personnel to communicate with themselves inside the building by their radios. Recommendation:Award to Lord & Company Bid Item #10-086, in the amount of $88,700.00, which includes provide and install the Bi-Directional Amplifier to enhance radio service within the building for police radio communications in the new Judicial Center. Funds are Available in the Following Accounts: Judicial Center: GL 325-05-1120 / 5212999; JL - 209251104/5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Friday, May 28, 2010 for furnishing: Bid Item #10-086 Bi-Directional Amplifier for Judicial Center for Public Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Friday, May 14, 2010 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid bond is required to be submitted with your bid. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather pursuant to its code of ordinances, this local government operates instead a Local Small Business Opportunity Program. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 22, 29, May 6, 13, 2010 Metro Courier April 28, 2010 cc: Fred Russell Administrator Tameka Allen Interim Deputy Administrator Don Greene Heery International Steve Kimsey Heery International Marion L. Johnson Heery International Attachment number 2Page 1 of 1 VENDORS Attachment B Bidders Form Bid Bond Addendum Bid Amount Add Alternate LORD & CO TECHNOLOGIES 8809 SUDLEY ROAD MANASSAS VA 20110 YES YES YES YES $88,700.00 $285,000.00 NETPLANNER SYSTEMS INC 4808 TECHNOLOGY DRIVE AUGUSTA GA 30907 YES YES YES YES $97,083.17 NO BID MOTOROLA INC 1700 BELLE MEADE COURT LAWRENCEVILLE, GA 30043 YES YES YES YES $124,000.00 NO BID COMMSCOPE ENTERPRISE SOLUTIONS 4526 MEADOWLAND WAY FLOWERY BRANCH, GA 30542 LONGENT 2112 DUSKYWING DRIVE RALEIGH NC 27613 MICROPRICE TECHNOLOGIES 536 MEETING STREET W COLUMBIA SC 29169 MOBILE COMMUNICATIONS 885 CRIPPLE CREEK DR. LAWRENCE, GA 30043 MOTOROLA, INC. ATTN: KENNETH TAYLOR 1019 OAKDALE ROAD AUGUSTA, GA 30904 POWERWAVE TECHNOLOGIES INC 9090 SEDGEWOOD DRIVE LAKE WORTH FL 33467 STRUCTURED MEDIA SOLUTIONS 108 CRESTVIEW LANE NEWBORN, GA 30056 SUMMIT SYSTEMS, INC. 1880 ENTERPRISE DRIVE, STE E BUFORD, GA 30548 Bid Item #10-086 Bi-Directional Amplifier for Judicial Center for the City of Augusta - Public Services Department Bid Due: Friday, May 28, 2010 @ 11:00 a.m. Page 1 of 1 Attachment number 3Page 1 of 1 Attachment number 4Page 1 of 4 Attachment number 4Page 2 of 4 Attachment number 4Page 3 of 4 Attachment number 4Page 4 of 4 Commission Meeting Agenda 7/1/2010 5:00 PM Lamar Road Department:Engineering Department-Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve having 0.10 acre (4,358 sq. ft.) of property on Tax Map 226, Parcel 005-01, appraised on Lamar Road so that we can proceed with condemnation and pave the road on the Paving Various Roads, Phase IX project CPB# 324-041110-208824001. Funds are available in the project Right of Way account. (Approved by Engineering Services Committee June 21, 2010) Background:This project was approved by the Commission on June 17, 2008, as part of the Paving Various Roads Phase IX Project. The property owner has been reluctant to agree to sign for a small amount of right-of-way to pave the road. He did not want to sign the document until he had communicated with his daughter. We have contacted his daughter numerous times over the last two months, and she keeps putting us off. She doesn’t completely refuse to ask her father to sign, but has been very reluctant to do so. Analysis:As part of the Paving Dirt Roads Program, it was approved to require the property owners to donate the necessary right-of-way, and if they did not agree to donate, the project would not be done. However, in this case, one property owner is affecting many others, as this property owner was the only one not to agree to donate. As the contractor is ready to pave this road, we need to receive permission to have the property appraised, make them a monetary offer, and then if they refuse, condemn the property for title so that we can pave the road. Financial Impact:The cost would be the appraisal fee of approximately $400.00, the appraised value of the property of approximately $200.00, and the cost to condemn the parcel at an estimate of $2,000.00. Alternatives:1. Approve having 0.10 acre (4,358 sq. ft.) of property on Tax Map 226, Parcel 005-01, appraised on Lamar Road so that we can proceed with condemnation and pave the road on the Paving Various Roads, Phase IX, project CPB# 324-041110-208824001. Funds are available in the project Right of Way account. 2. Pave the road except in front of Tax Map 226, Parcel 005-01, as there would not be enough room to pave it without the donated five feet. 3. Do not approve and not pave Lamar Road. Recommendation:Approve Alternative Number One. Funds are Available in the Following 324-041110-5411120/208824001-5411120 Cover Memo Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Naming of Bridge Department:Clerk of Commission Caption:Approve a recommendation to name a bridge after the Reverend Henry Benjamin Bady. (No recommendation from Engineering Services Committee - requested by Commissioner Aitken) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 4 Attachment number 1Page 2 of 4 Attachment number 1Page 3 of 4 Attachment number 1Page 4 of 4 Commission Meeting Agenda 7/1/2010 5:00 PM Naming of Bridge in Harrisburg Area Department:Clerk of Commission Caption:Consider a request to name an unnamed bridge in the Harrisburg area after Dr. H. K. McKnight, Founder-Pastor Emeritus of Bible Deliverance Temple. (No recommendation from the Engineering Services Committee June 21, 2010- Requested by Commissioner Aitken) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Old Savannah Road/Twiggs Street Improvements - Phase II Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption:Motion to approve Capital Project Budget Change Number One 323- 041110-296823220 and Supplemental Agreement Two with Clark Patterson Lee in the amount of $119,791.00 on the Old Savannah Road/Twiggs Street Improvements project-Phase II. Funding is available in the project contingency account to be transferred to the project engineering account. (Approved by Engineering Services Committee June 21, 2010) Background:On September 15, 2009, the Augusta Richmond County Commission approved a change in scope to separate Old Savannah Road/Twiggs Street Improvement project into two phases for design and construction. Phase I required no additional funds. Analysis:The scope of work for Phase II of the project includes the completion of the construction and right of way plans for the Old Savannah Road, the preparation of the right of way plats required for land acquisition, preparation of landscaping and street lighting plans and redesigning Twiggs Street to accommodate the redevelopment of the Bethlehem Historic District proposed by the Augusta Housing and Community Development Department along this section of Twiggs Street. Financial Impact:Funding in the amount of $119,791.00 is available in the project contingency account to be transferred to the project engineering account upon Commission approval. Alternatives:1) Approve Capital Project Budget Change Number One 323-041110- 296823220 and Supplemental Agreement Two with Clark Patterson Lee in the amount of $119,791.00 on the Old Savannah Road/Twiggs Street Improvements project-Phase II. Funding is available in the project contingency account to be transferred to the project engineering account. 2) Do not approve, and delay the much needed repair along the corridor. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Funds are available in the following accounts: 323-041110- 6011110/296823220-6011110 REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project is authorized to CPB# 323-041110-296823220. This project is necessary to complete the construction and right of way plans for the Old Savannah Road section. Supplemental Agreement Number Two funding is available in the projects contingency account in the amount of $119,791. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 2,060,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Oates Creek & Phinizy Swamp 2,060,000$ 2nd 2,060,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# 323-041110-296823220 CAPITAL PROJECT BUDGET OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS Honorable Mayor, Deke Copenhaver 1 of 2 2.19.09 Attachment number 1Page 1 of 2 Augusta-Richmond County, Georgia CPB# 323-041110-296823220 CAPITAL PROJECT BUDGET OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000-000000000 ($1,431,000) $0 ($1,431,000) 323-00-0000-0000000-000000000 ($629,000) $0 ($629,000) TOTAL SOURCES:($2,060,000) $0 ($2,060,000) USE OF FUNDS ADVERTISING 323-04-1110-5233119-296823220 $2,000 $0 $2,000 ENGINEERING 323-04-1110-5212115-296823220 $136,000 $119,791 $255,791 RIGHT OF WAY 323-04-1110-5411120-296823220 $85,000 $0 $85,000 CONSTRUCTION 323-04-1110-5414110-296823220 $1,670,000 0 $1,670,000 CONTINGENCY 323-04-1110-6011110-296823220 $167,000 ($119,791) $47,209 TOTAL USES: $2,060,000 $0 $2,060,000 2 of 2 2.19.09 Attachment number 1Page 2 of 2 Attachment number 2Page 1 of 2 Attachment number 2Page 2 of 2 AUGUSTA-RICHMOND COUNTY ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Project No.323-04-296823220 SUPPLEMENTAL AGREEMENT NO 2. WHEREAS, We, Clark Patterson Associates, entered into a contract with Augusta- Richmond County on December 18, 2001, for Twiggs Street Improvements Project, Project No. 323-04-296823220, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services required to complete the construction and right of way plans for Old Savannah Road/Twiggs Street Improvements. It is agreed that as a result of the above modification the contract amount is increased by $119,791 from $133,795 to a new total of $253,586. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, Clark Patterson Associates, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2010. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: (SA02- For changes greater than $20,000) Attachment number 3Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Recapture & Reallocation of SPLOST IV Funds into Phase IV Programmed Categories Department:Public Services Department Caption:Motion to approve the recapture and reallocation of SPLOST IV funds for the Public Services Department and County Forces into Phase IV programmed categories. (Approved by Engineering Services Committee June 21, 2010) Background:SPLOST funds were programmed for Public Services in general catogories and were/are not project specific. In an effort to complete projects and to fund SPLOST Administration, funds will be recaptured and reprogrammed to Phase IV categories. (See attached table.) Analysis:With the re-programming of these funds, we effectively continue programmed projects at appropriately funded levels. Financial Impact:Funds will be transferred to the designated accounts, as listed, upon Commission approval. Alternatives:1. Approve the recapture and reallocation of SPLOST IV funds for the Public Services Department and County Forces, into Phase IV programmed categories. 2. Do not approve. Recommendation:#1. Approve the recapture and reallocation of SPLOST IV funds for the Public Services Department and County Forces, into Phase IV programmed categories. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo SPLOST RECAPTURE/REALLOCATION Move From Project Name Project # Amount Move To Project Name Project # Suburban Forces Resurfacing 201824041 $800,000 Resurfacing Contract 201824044 Suburban Forces Resurfacing 201824041 $200,000 Grading & Drainage 201824021 Suburban Forces Resurfacing 201824041 $2,300,000 Administration 201824095 Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Sale of Assets Department:Solid Waste Caption:Motion to approve declaring the Solid Waste Departments listed items as surplus and available for sale through Fleet Management’s approved processes. (Approved by Engineering Services Committee June 21, 2010) Background:The Solid Waste Department is working to upgrade its fleet with equipment better suited with current business needs of the department. Some of the equipment has already been replaced, and the item that was replaced needs to be liquidated, or we are projecting replacing the asset in the near future and would like to get the approval for disposal at this time. Further, we have some equipment that is of no value to the department and should be liquidated. The items listed on the attachment identify the equipment which is obsolete, no longer required for operations, replaced by newer equipment, broken or not economically repairable. Analysis:Eliminating these assets will benefit the department. It will reduce our overall maintenance cost, as we are maintaining these assets at this time. Second, selling these assets will generate revenues for the department that will assist us in the capital needs to replace some assets with assets better suited to todays business needs of the department. The department will work with Fleet Services to schedule the sale of assets around the arrival of the replacement equipment, if it is scheduled to be replaced. Financial Impact:It is recommended that the items be sold on GovDeals website. Augusta will be charged a service fee of 7.5% of the winning bid. Monies above the cost of the auction, will benefit the department and it is recommended that the monies be placed back into the departments 2010 capital budget 541-04- 4210/5421110. Alternatives:1. Declare the Solid Waste Departments listed items as surplus and available for sale through Fleet Management’s approved processes. 2. Do not sell the items. Recommendation:Option 1 Funds are Available in the Following Accounts: N/A Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo AS S E T N O . E Q U I P M E N T D E S C R I P T I O N DI E S E L / G A S VI N N U M B E R LI C . P L A T E N O . C L A S S AC Q . D A T E 20 3 2 6 9 20 0 3 C a t e r p i l l a r D 8 - W D A D o z e r D 6 Y Z 0 1 5 3 7 n / a H E 0 1 / 0 0 / 1 9 0 0 20 3 2 7 0 20 0 3 C a t e r p i l l a r D 8 - W D A D o z e r D 6 Y Z 0 1 5 3 8 n / a H E 0 1 / 0 0 / 1 9 0 0 98 5 0 3 8 19 9 8 C a t e r p i l l a r 3 3 0 B L A 2 T r a c k H o e D 6 D R 0 2 7 5 2 n / a H E 0 1 / 1 2 / 1 9 9 9 99 5 1 8 0 20 0 0 H y u n d a i H L 7 4 0 F r o n t E n d L o a d e r D 1 0 1 1 3 n / a H E 1 0 / 0 9 / 2 0 0 0 99 5 1 8 7 19 9 9 C a t e r p i l l a r D 6 M - L G P D o z e r D 4 J N 0 2 1 5 2 n / a H E 1 0 / 2 3 / 2 0 0 0 92 0 3 7 0 19 9 2 C a t e r p i l l a r 1 4 0 G G r a d e r D 7 2 V 1 5 1 0 8 n / a G N 0 1 / 0 0 / 1 9 0 0 97 4 0 2 2 19 9 8 F o r d E 3 5 0 P a s s e n g e r V a n G 1 F B S S 3 1 L 3 W H A 3 7 5 0 7 G V 7 6 3 7 4 V A N 1 2 / 2 9 / 1 9 9 7 97 4 0 2 8 19 9 8 F o r d R a n g e r P i c k U p G 1 F T Y R 1 4 U 0 W T A 1 2 9 6 1 G V 7 6 3 7 5 T P U 1 2 / 2 2 / 1 9 9 7 97 4 0 3 4 19 9 8 F o r d E x p e d i t i o n S U V G 1 F M R U 1 8 W 7 W L B 1 9 4 2 1 G V 7 6 3 7 7 T S U 0 3 / 0 9 / 1 9 9 8 98 4 1 6 6 19 9 8 V o l v o A C L 6 6 W a t e r T r u c k D 4 V H S G B P E 9 X N 5 1 9 7 9 2 G V 7 6 3 7 9 T S P 0 3 / 1 8 / 1 9 9 9 99 4 4 6 4 20 0 2 I n t e r n a t i o n a l F 2 5 5 4 H o o k T r u c k D 1 H T G C A D T 9 2 H 4 0 0 7 1 3 G V 3 1 5 0 9 T B C 0 6 / 0 7 / 2 0 0 1 F0 0 1 4 0 20 0 2 I n t e r n a t i o n a l 4 8 0 0 F u e l T r u c k D 1 H T S E A A R 8 2 H 5 0 4 0 7 3 G V 7 6 3 8 2 T S P 0 9 / 2 8 / 2 0 0 1 F0 0 2 0 3 20 0 1 C a t e r p i l l a r 9 8 0 G F r o n t E n d L o a d e r D 0 2 K R 0 4 6 8 1 n / a H E 8/ 2 3 / 2 0 0 1 99 5 1 6 3 20 0 0 M / Q M Q 4 1 T D H M o b i l e w a t e r p u m p D 7 1 T D H 4 1 1 1 n / a P M P 4/ 2 4 / 2 0 0 0 99 5 1 6 4 20 0 0 M / Q M Q 4 1 T D H M o b i l e w a t e r p u m p D 7 1 T D H 4 1 0 8 n / a P M P 4/ 2 4 / 2 0 0 0 95 0 3 3 4 19 9 6 L o a d K i n g t r a i l e r n/ a 1 B 4 7 4 9 3 9 5 0 T 1 1 2 0 2 7 5 n / a T R L Attachment number 1Page 1 of 2 Re a s o n Re p l a c e d i n 2 0 0 9 Pr o p o s e d R e p l a c e m e n t 2 0 1 0 Pr o p o s e d R e p l a c e m e n t 2 0 1 0 Re p l a c e d w i t h D 6 N Pr o p o s e d R e p l a c e m e n t 2 0 1 1 Re p l a c e d i n 2 0 0 9 Re p l a c e d i n 2 0 1 0 Pr o p o s e d R e p l a c e m e n t 2 0 1 0 Ob s o l e t e Ob s o l e t e Pr o p o s e d R e p l a c e m e n t 2 0 1 0 Attachment number 1Page 2 of 2 Commission Meeting Agenda 7/1/2010 5:00 PM Tiger Grant II Discretionary Grants Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption:Motion to authorize the Engineering Department to apply for TIGER II Discretionary grants to fully fund construction for Windsor Spring Road Phase IV project, Willis Foreman Road to Tobacco Road, CPB#323-04- 299823766, and Wrightsboro Road project, Jimmie Dyess Parkway to I-520, CPB#323-04-296823309. (Approved by Engineering Services Committee June 21, 2010) Background:On December 16, 2009 the President signed the Transportation, Housing and Urban Development, and Related Agencies Appropriations Act for 2010. This Act appropriated $600 million to be awarded by the US Department of Transportation (DOT) for National Infrastructure Investments. This appropriation is similar but not identical to the appropriation for the TIGER Grant Program that was authorized and implemented pursuant to the American Recovery and Reinvestment Act (ARRA) of 2009. Because of the similarity in program structure, DOT is referring to the grants under the FY 2010 Appropriations Act as TIGER II Discretionary Grants. TIGER II Discretionary Grants may be used for up to 80 percent of the costs of a project but priority must be given to projects for which Federal funding is required to complete an overall financing package and projects can increase their competitiveness by demonstrating significant non-Federal contributions. Analysis:On September 15, 2009 the Engineering Department submitted an application in the amount of $20,504,500 to the USDOT for TIGER Grant Funds to acquire the rights of way on the project to improve Windsor Spring Road from Willis Foreman to Tobacco Road (Phase IV). On February 17, 2010 the USDOT released the award announcements for TIGER Grant recipients and this application was not selected. Since then the Georgia Department of Transportation (GDOT) has requested authorization of the right of way funds from FHWA on the Windsor Spring Road Phase IV project. GDOT will fund and acquire the rights of way on Phase IV and they have already begun preliminary acquisition activities. On September 14, 2009 the Augusta Regional Transportation Study Metropolitan Planning Organization (ARTS MPO) advised GDOT that at the appropriate time in the project development process, Augusta-Richmond County would enter into a Project Management Agreement with GDOT to commit up to $15,926,674 for construction of the project. On September 23, 2009 GDOT advised the ARTS MPO they concurred with this commitment. The Engineering Department will submit an application to the USDOT for TIGER II Discretionary Grant Funds to be used towards this financial commitment with the pledge that Augusta-Richmond County will provide a local match of 25% ($3,981,668.50). On September 15, 2009 the Cover Memo Engineering Department submitted an application in the amount of $27,220,148 to the USDOT for TIGER Grant Funds on the project to improve Wrightsboro Road from Jimmie Dyess Parkway to I-520. The request included $325,000 for the Engineering Department to finalize the preliminary engineering activities, $6,300,000 for GDOT to finalize the rights of way acquisition and $20,595,148 to construct the project ($1 million was included for installation of water lines). On February 17, 2010 the USDOT released the award announcements for TIGER Grant recipients and this application was not selected. At the time of the submission of the application GDOT had not identified construction funds in their Construction Work Program. Since then GDOT has identified funds but they are currently programmed to be available in fiscal year 2015. The final design activities are 70% complete and 80% of the right of way has been acquired. This project is on schedule for the preconstruction activities to be finished in calendar year 2011 but this is not in sync with fiscal year 2015 that GDOT has construction funds programmed for. The current construction estimate is $17,596,071. The Engineering Department will submit an application to the USDOT for TIGER Grant II Discretionary Funds in the amount of $18,596,071 (includes $1 million for installation of water lines) with the pledge that Augusta-Richmond County will provide a local match of 25% ($4,399,017.80). Financial Impact:None at this time. Matching funding will be required if grant is awarded. Alternatives:1) Authorize the Engineering Department to apply for TIGER II Discretionary grants to fully fund construction for Windsor Spring Road Phase IV project, Willis Foreman Road to Tobacco Road, CPB#323-04- 299823766, and Wrightsboro Road project, Jimmie Dyess Parkway to I-520, CPB#323-04-29682330 2) Do not approve and risk delaying improvements to 2 major transportation corridors that are vital to Augusta-Richmond County Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: None at this time. Matching funding will be required if grant is awarded. A source of the matching funds has not yet been identified. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Urban and Suburban Roadway Resurfacing List - Phase II Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption:Motion to approve Augusta-Richmond County Urban and Suburban Roadway Resurfacing List – Phase II. (Approved by Engineering Services Committee June 21, 2010) Background:The Public Services and Engineering Departments have a criteria for ranking and prioritizing roads and streets that requires resurfacing. Based on the established criteria, the Public Services and Engineering Departments are submitting the following list of roads for consideration to let two separate contracts for Suburban and Urban. The list and estimated cost are as follow: SUBURBAN 1. Fulcher Road (Two miles of Fulcher to Farmers Bridge Road) $295,576.00 2. Farmers Bridge Road (County Line to Keysville Road) $323,514.00 3. Storey Mill Road (0.1 mile of Storey Mill Rd. to the County Line) $68,136.00 4. Silverdale Road (Peach Orchard Road to 0.1 mile west of Cadden Road) $364,740.00 ESTIMATED SUBURBAN TOTAL: $1,051,966.00 URBAN 1. Milledgeville Road (North Leg to Gordon Hwy.) (Gordon Hwy. to Deans Bridge Rd.) $1,215,925.00 2. Wrightsboro Road (Druid Park to Highland Ave.) $696,270.00 Estimated Urban Total $1,912,195.00 Analysis:The roads/streets submitted were selected based on a GDOT Rating Criteria. Financial Impact:The funding of the projects will be requested after this project list has been approved and bid documents that will provide costs have been received. The amounts listed as project costs are only estimates. Alternatives:1) Approve Augusta-Richmond County Urban and Suburban Roadway Resurfacing List – Phase II. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Funding of the projects will be requested after the project list has been approved and bid documents that will provide costs have been received. REVIEWED AND APPROVED BY:Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo RESURFACING COUNW ROADS: FULCHER ROAD (2 Miles of Fulcher to Farners Bridge Road): FARMERS BRIDGE ROAD (County Line to Keysville Road): STOREY MILL ROAD (0.1 of Mile of Storey Mill Road to the County Line): TOTAL: 5295,576.00 TOTAT: 5323,514.00 ITEM NO.DESCRIPTION UNIT UNIT PRICEQUANTITY PRICE 001-1000 Force Account LS 527,000.0c 1.0c s27,000.00150-1000 Traffic Control LS 510,000.00 1.0c 510,000.00432-O208 Milling Asphalt Concrete pavement, 2 in SY s3.s0 0.00 so.oo 402-1812 Recycled Asphalt Concrete Leveling, Incl. Bitum. Matl. & H Lime TN 570.00 0.00 50.00 t02-3113 Recycled Asphalt Concrete 12.5 MM Superpave, GP 1 or 2, Incl. Bitum.TN s77.O0 3,100.00 s238,700.00113-1000 Bitum Tack Coat GAL S2.oc 7.610.0C 515,220.00653-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.85 0.0c So.oo553-2502 Thermo. Solid Traffic Stripe, 5 in, yellow LF s0.8s 0.00 So.oo700-591.0 Permanent Grassing Ss82.oc 8.00 s4,556.00 ITEM NO,DESCRIPTION UNIT UNIT PRICEQUANTITY PRICE 001-1000 Force Account LS 530,000.0c 1.0c s30,000.001s0-1000 Traffic Control ts ss,000.00 1.00 55,000.00432-0208 Vlilling Asphalt Concrete Pavement, 2 in SY Sg.so 0.00 s0.00 +02-t812 Recycled Asphalt Concrete Leveling, lncl. Bitum. Matl. & H Lime TN s70.00 0.00 s0.00 t02-3 1 13 Recycled Asphalt Concrete 12.5 MM Superpave, GP 1 or 2, Incl. Bitum.TN 577.00 3,500.00 5259,500.0c+13-1000 Bitum Tack Coat GAL 52.0C 8,343.0C s16,686.00t53-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.85 0.0c s0.00653-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF 50.8s 0.00 s0.00700-6910 Permanent Grassing AC s582.0C 4.00 s2,328.00 ITEM NO.DESCRIPTION UNIT UNIT PRICEQUANTIW PRICE 00L-1000 Force Account LS s6,000.0c 1.0c s6,000.001s0-1000 Traffic Control ss.000.0c 1.0c ss,000.00432-0208 Milling Asphalt Concrete Pavement, 2 in SY 53.5C 0.0c s0.00 402-I8t2 Recycled Asphalt Concrete Leveling, Incl. Bitum. Matl. & H Lime TN s70.00 0.00 so.oo 402-3tL3 Recycled Asphalt Concrete 12.5 MM Superpave, GP 1 or 2, Incl. Bitum,TN 577.OO 640.00 549,280.00+13-1000 Bitum Tack Coat s2.00 1,500.00 53,200.0ci53-2501 Thermo. Solid Traffic Stripe, 5 in, White LF s0.8s 0.00 50.0cis3-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF S0.85 0.00 s0.00200-6910 Permanent Grassing Ss82.oc 8.0c S4,osG.oo TOTAk 568,136.00 Attachment number 1Page 1 of 4 ]TEM NO.DESCRIPTION UNIT UNIT PRICEQUANTIW PRICE 001-1000 Force Account LS 560,000.0c 1.0c s60,000.00 Manhole/Structure Adiustments LS 56,000.0c 1nf s6.000.00 150-L000 Iraffic Control LS s1s,000.00 1.00 51s,000.00 132-0208 Milling Asphalt Concrete Pavement, 2 in SY s3.s03s,000.00 5122,500.00 lo2-L8I2 Recycled Asphalt Concrete Leveling, Incl. Bitum. Matl. & H Lime TN 570.00 1,925.00 5134,750.0C 102-3 1 13 Recycled Asphalt Concrete 12.5 MM Superpave, GP 1or 2, Incl. Bitum.TN 577.00 3,850.00 5296,450.00 113-1000 Bitum Tack Coat GAL s2.0c 9,450.0C 518,900.00 44L-7oLI Curb Cut Wheelchair Ramp, Type A EA s200.0(85.0C 517.200.00 652-0L1-0 Pavement Marking, Arrow, TP 1 EA s40.0c 30.00 51,200.00 652-O2IO Pavement Marking, Word, TP 1 EA S61.oc 30.00 s1.830.00 653-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.8s 13,200.00 511,220.00 653-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF 50.8s 13,200.00 511,220.00 700-6910 Permanent Grassinq 5582.0C 0.00 s0.00 WRIGHTSBORO ROAD (Druid park to Highland Avenue): MILIEDGEVILLE ROAD (North teg to Gordon Hwy. and Gordon Hwy. to Deans Bridge Rd.): TOTAL: 5696,270.00 ITEM NO.DESCRIPTION UNIT UNIT PRICEQUANTITY PRICE 101-1000 :orce Account LS s110,000.00 1.0(S11o,ooo.oc Vlanhole/Structure Adjustments LS s10,000.0c 1.0(510,000.0c 150-1000 Iraffic Control L5 s20,000.00 1-.0c 520,000.0c 432-0208 Milling Asphalt Concrete Pavement, 2 in SY 53.s0 60,000.0c s210,000.0c 402-t812 Kecycleo Aspnalt concrete Levellng, Incl. Bitum. Matl. & H Lime TN s70.00 3,300.0c s231,000.0c 402-3tt3 Recycled Asphalt Concrete 12.5 MM Superpave, GP 1 or 2, Incl. Bitum.TN s77.00 6,600.0c s508,200.0c 413-1000 Bitum Tack Coat GAL 52.00 16,200.0c 532,400.0C 447-701I Curb Cut Wheelchair Ramp, TVpe A EA 5200.00 80.0c 516,000.0c 6s2-0110 Pavement Marking, Arrow, TP 1 EA 540.0c 38.0C S1,s2o.oc 652-O270 Pavement Marking, Word, TP 1 EA s61.oC 5.0c 5305.00 6s3-2501 Thermo. Solid Traffic Stripe, 5 in, White LF s0.8s 30,000.0c s2s,s00.00 553-2502 Ihermo. Solid Traffic Stripe, 5 in, Yellow LF So.8s 60,000.0c 5s1,000.00 700-6910 Permanent Grassing AC ss82.0c 0.0c 50.00 TOTAL: S1,21s,925.00 Attachment number 1Page 2 of 4 SILVERDALE RoAD (Peach orchard Road to 0.1 mire west of cadden Road): ITEM NO,DESCRIPTION UNIT UNIT PRICE QUANTIW PRICE 101-1000 :orce Account LS s33,000.0c 1.0c s33,000.0c Vlanhole/Structure Adjustments LS s6,000.0c 1.0(s6,000.0c 150-1000 fraffic Control LS ss.000.00 1.0c 5s,000.0c 3 10-5120 qfglqd Aggregate Base Coarse, 12 in, Incl. Matl.SY s21.00 2,000.0c s42,000.00 457-101s Geogrid Reinforcement, TP C SY s14.00 2,000.00 s28.000.00 432-0208 Milling Asphalt Concrete Pavement, 2 in SY s3.s014,100.00 s49.350.00 402-18L2 Recycled Asphalt Concrete Leveling, Incl. Bitum. Matl. & H Lime TN 570.00 776.O4 ss4,320.00 102-3 113 Recycled Asphalt Concrete 12.5 MM Superpave, GP 1 or 2, lncl. Bitum.TN 577.OO 1,s52.00 s119,504.0C r13-1000 Bitum Tack Coat GAL s2.00 3,807.00 s7,614.0C t4\-7gLL Curb Cut Wheelchair Ramp, Type A EA 5200.0c 10.0c s2,000.00 552-0110 Pavement Marking, Arrow, TP 1 EA s40.0(0.0c 50.00 ,52-0210 Pavement Marking, Word, TP 1 EA 561.0C 0.0c 50.00 i53-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.8s 10,560.00 s8,976.00 653-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF s0.8s 10,560.00 s8,976.00 700-6910 Permanent Grassinq AC ss82.0c 0.00 s0.00 TOTAk 5364,740.00 rorAL EsnMATED cosr FoR REsuRFAc,*u,iffiffiffiffiffi Attachment number 1Page 3 of 4 s g CI 9 q, Et IU A oSPYEeo6F .9n .Ys E} frEF] =L E}CO':q o.? 6)r '=>> d-i: >oge *> o E$;;gi ; .,:g d*x=-yo>=s=-r E;.;i* x YE;*E.: ;€l :N o Xa 99.=tr.: 6o;;0x*;oEg5 E o oo ogOG<f; !j>o= !r 9qc- Foe x:t6 -!=*9.:aPbrt; "a0ccoogl@'F6* 5 -5.!-P dg.= 5o I;i1E:€iEEfT;F;gEEE';.9.# 39UcbFTEs4906=;.:6s 9!E:;=g:5a €u=S aE * T)gEtg Uo >.:o :r'1E.: g) q ji 6 > =*h3*E =8E;9i BE*3N,PoJgEi#'aE;-o cr tr! 92 vYiio9;io5;tFE*E.E,9=9E .a E o3@ 4J hNi o E-g E;>Y LA ;5;E t'Eeb o;i.=E^oYOxs NO)' "; :'.f,Eylx YP9otog a i.s Eo LO ;gsg vd ?Eeb 96:c^oHi uidai E En9'x+5 xgEa oE<f.! Exr!;>Y LO 35gs eo ticeb qc ,:E -o=oxE.o'S o:li F6e 6.be.? +t E 9l oo}E.<q =-,6 vEEE 9a.=o YO'l _qss E!Egoi =* I * F.ea i.E i3 >Y LCJ 35s8 t'ceb 6; =c^o voF=oo' il o:i 'i* =9E;aFog <f.: g; >x 35sE- ?ceb !Ec .:E ^a=axo so Eng 966nFoPq o= q oo 6 9.? -G :: L '-9 +tr6€3: G'Yoo o.g cE .YE -U=i ,\t ,= il,Elr oia-2 o TAo-oodE dEUEoI N \ c N NH N o N N N N N N d oN N N N N N m N 6 G N cooF=..i 34in;E ooTJ N r N n 6 N o N 6 N N d 6 N cG N N @ N o N N g EEa€EEE;'EUE oI N N N N N N n N m N N N N N m N m N m N m N @ GOa!t'P .g :igaor 4 !t.sEE,r 4e6o oao n @ {r N r € I d! N N r u;o...! r N 1m n'j o N Nn or rr N EI.s!tc34o o Hg6.=EE 19 'i n @ @ nr h N rir st N N N @ (o Nr r sf oi? o q d^la nr r\N oo €n rn ro r n h !n +n <f n Ec EEo(J g't o.g- l U 3ot@o c 6 uo>qcr @ ..! f -g f6!i>.=:E9: 6E= o't q = oo o c oU d U oo G oc GU c o = o o N Nq .2 @c lr u = N Attachment number 1Page 4 of 4 Commission Meeting Agenda 7/1/2010 5:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on June 15, 2010. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM District 4 appointment Department: Caption:Motion to approve the appointment of Mr. Harold Jones to the Augusta Aviation Commission representing District 4. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 7/1/2010 5:00 PM Legislative Delegation Appointments Department: Caption:Motion to approve the attached list dated June 3, 2010 of Augusta- Richmond County Legislative appointments to various ARC Boards, Commissions and Authorities. (Deferred from the June 15, 2010 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 7/1/2010 5:00 PM 2010 Budget Matters Department: Caption:Approve selected dates for furlough. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Funding for Outside Agencies Department: Caption:Approve outside agencies payments from July-December at current budgeted rate. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 7/1/2010 5:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo