HomeMy WebLinkAbout2010-06-01-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/1/2010
5:00 PM
INVOCATION:
Reverend Paul Sherwood, Associate Pastor, Reid Memorial Presbyterian Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Sammie L. Sias, Concerned Citizens of Richmond County. RE: Chronic
Nuisance Property Ordinance Task Force and the continuation of a permanent CNPO.
Attachments
CONSENT AGENDA
(Items 1-19)
PUBLIC SERVICES
1. Motion to approve Transfer Application: A. T. 10 - 31: request by Keith Douglas to
transfer the Liquor, Beer & Wine license used in connection with Club 3000 located
at 1602 Gordon Hwy to Club Prestige to be located at 3054 Damascus Rd. There will
be Dance. District 5 Super District 9. (Approved by Public Services Committee
May 24, 2010)
Attachments
2. Motion to approve New Application: A. N. 10 - 32: request by Tenoia Powell for an
on premise consumption Liquor, Beer & Wine license to be used in connection with
Club Enigma located at 544 Broad St. There will be Dance. District 1. Super District
9. (Approved by Public Services Committee May 24, 2010)
Attachments
3. Motion to approve the purchase of 11 additional fareboxes to complete the farebox
system at Augusta Public Transit (APT). (Approved by Public Services Committee
May 24, 2010)
Attachments
ADMINISTRATIVE SERVICES
4. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the South Augusta Neighborhood: 2577 ½ Dover Street,
(District 6, Super District 10); Turpin Hill Neighborhood: 1949 Martin Luther King
Boulevard, (District 2, Super District 9); Bethlehem Neighborhood: 1824 Martin
Luther King Boulevard (2 buildings), 1410 Twelfth Street, (District 2, Super District
9); Old Town Neighborhood: 112 Telfair Street, (District 1, Super District 9); AND
WAIVE 2ND READING. (Approved by Administrative Services Committee May
24, 2010)
Attachments
FINANCE
5. Motion to approve the purchase of 10 vehicles for the General Fund with 2010
Capital Outlay funds. (Approved by Finance Committee May 24, 2010)
Attachments
6. Motion to approve request from Utilities Department-Customer Service Division to
replace an F-250 Utility Body Pickup Truck, Bid Item 10-010. (Approved by
Finance Committee May 24, 2010)
Attachments
7. Motion to approve request from Utilities Department-Construction & Maintenance
Division to replace 3 light trucks in Utilities Construction and Maintenance Division
and Engineering Division. (Approved by Finance Committee May 24, 2010)
Attachments
8. Motion to approve the purchase of one compact excavator for Utilities Department –
Fort Gordon Division. (Approved by Finance Committee May 24, 2010)
Attachments
9. Motion to deny a request from Steinberg and Associates on behalf of the Golakia
Corporation regarding a waiver of the penalty for property taxes owed for the Laney
Supermarket at 843 Laney-Walker Blvd. (Approved by Finance Committee May
24, 2010)
Attachments
ENGINEERING SERVICES
10. Motion to approve subject Change Order Number Two and proposal from Stevenson
& Palmer Engineering, Inc. in the amount of $135,180 for inspection services
associated with the Main Interceptor Upgrade Phase 2. (Approved by Engineering
Services Committee May 24, 2010)
Attachments
11. Motion to approve Deductive Change Order One to R.W. Allen in the amount of
$28,515.34 for funds not utilized during construction due to cost saving construction
methods utilized for the project under PO Number P172131. (Approved by
Engineering Services Committee May 24, 2010)
Attachments
12. Motion to award subject contract to Gary’s Grading and Pipeline Company in the
amount of $4,055,564. This award will include new construction of sanitary sewer
mains. (Approved by Engineering Services Committee May 24, 2010)
Attachments
13. Motion to approve and accept a Deed of Dedication and Maintenance Agreement for
3338 Peach Orchard Road. (Approved by Engineering Services Committee May
24, 2010)
Attachments
14. Motion to authorize execution of a contract with Tetra Tech Inc. to provide
Construction Manager at Risk Phase I services for Various Projects at Ft. Gordon in
the amount of $387,890.00. (Approved by Engineering Services Committee May
24, 2010)
Attachments
15. Motion to approve recommendation to name the bridge over the 1st Level Canal after
the Honorable Mayor Hugh Lamar Hamilton, Sr. (Approved by Engineering
Services Committee May 24, 2010)
Attachments
16. Motion to approve recommendation to select R.J. Griffin & Company as the
Construction Manager @ Risk for the Reynolds Street Parking Deck. The total
amount of $458,195.00 for the General Conditions, Construction Management Fees,
and Pre-Construction Services are included in the overall total project budget.
(Approved by Engineering Services Committee May 24, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
17. Motion to approve the minutes of the regular meeting of the Commission held on
May 18, 2010.
Attachments
APPOINTMENT(S)
18. Motion to approve the attached appointment and reappointments to various Augusta-
Richmond County Boards, Authorities and Commissions representing District 3.
Attachments
19. Motion to approve the appointment of Mr. David S. Young to the General Aviation
Commission representing District 5.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/1/2010
AUGUSTA COMMISSION
REGULAR AGENDA
6/1/2010
(Items 20-27)
PLANNING
20. Z-10-28 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve with the following conditions 1) that the only access to the
property be from Deans Bridge Road; 2) the rear yard buffer requirements as stated in
the Tree Ordinance shall be met along the rear (opposite U.S. 1), Morgan Road, and
Inwood Drive property lines; 3) all lighting shall be directed downward and away
from adjoining properties; 4) the only B-2 use of the property shall be a truck,
recreation vehicle, and boat parking as described in this petition or those uses allowed
in a B-1 zone; 5) any truck that may be left running must be parked a minimum of
100 feet off the nearest property line; a petition by Cliff Channell requesting a change
of zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing approximately 6.6 acres and consists of three
tax parcels that will be combined and utilize an address of 3528 Deans Bridge Road.
(Tax Maps 106-0-087-00-0, 106-0-086-01-0 and 118-0-463-00-0) DISTRICT 5
Attachments
PUBLIC SAFETY
21. Motion to approve agreement with Sentinel Offender Services, LLC for probation
services.
Attachments
22. Motion to receive as information an Ordinance to amend the Augusta, GA Code; to
create a new Chapter under Title Six, enumerated as Chapter 9 and demoninated
“Scrap Metal and Materials Recyclers”; to repeal all Ordinances and parts of
Ordinances in conflict herewith; to provide an effective date and for other purposes.
Attachments
23. Motion to approve renovations of the entrance and the control room of RCCI.
Attachments
24. Motion to approve the replacement of obsolete computer equipment (laptops,
computers, servers, printers, and scanners) and purchase of any required computer
software upgrades.
Attachments
APPOINTMENT(S)
25. Motion to approve the appointment of Andrew MacKenzie as General Counsel for
Augusta-Richmond County.
Attachments
Upcoming Meetings
www.augustaga.gov
OTHER BUSINESS
26. Discuss recent increased tax valuations. (Requested by Mayor Pro Tem Alvin
Mason)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
27. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
6/1/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Paul Sherwood, Associate Pastor, Reid Memorial Presbyterian
Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
Concerned Citizens of Richmond County
Department:
Caption:Mr. Sammie L. Sias, Concerned Citizens of Richmond County. RE:
Chronic Nuisance Property Ordinance Task Force and the continuation of a
permanent CNPO.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-28 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following conditions 1) that the
only access to the property be from Deans Bridge Road; 2) the rear yard
buffer requirements as stated in the Tree Ordinance shall be met along the
rear (opposite U.S. 1), Morgan Road, and Inwood Drive property lines; 3)
all lighting shall be directed downward and away from adjoining properties;
4) the only B-2 use of the property shall be a truck, recreation vehicle, and
boat parking as described in this petition or those uses allowed in a B-1
zone; 5) any truck that may be left running must be parked a minimum of
100 feet off the nearest property line; a petition by Cliff Channell requesting
a change of zoning from Zone B-1 (Neighborhood Business) to Zone B-2
(General Business) affecting property containing approximately 6.6 acres
and consists of three tax parcels that will be combined and utilize an address
of 3528 Deans Bridge Road. (Tax Maps 106-0-087-00-0, 106-0-086-01-0
and 118-0-463-00-0) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve Transfer Application: A. T. 10 - 31: request by Keith
Douglas to transfer the Liquor, Beer & Wine license used in connection
with Club 3000 located at 1602 Gordon Hwy to Club Prestige to be located
at 3054 Damascus Rd. There will be Dance. District 5 Super District 9.
(Approved by Public Services Committee May 24, 2010)
Background:This applicant operated the lounge located at the hotel that closed at
1602 Gordon Highway.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4345.00.
Alternatives:
Recommendation:The License & Inspections recommends approval. The Sheriff's Office
recommends approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
6/1/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 32: request by Tenoia
Powell for an on premise consumption Liquor, Beer & Wine license to be
used in connection with Club Enigma located at 544 Broad St. There will be
Dance. District 1. Super District 9. (Approved by Public Services
Committee May 24, 2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,345.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
6/1/2010 5:00 PM
Augusta Public Transit Fareboxes
Department:Augusta Public Transit
Caption:Motion to approve the purchase of 11 additional fareboxes to complete the
farebox system at Augusta Public Transit (APT). (Approved by Public
Services Committee May 24, 2010)
Background:APT's current farebox system needs to be updated. APT has already ordered
10 new boxes from GFI Genfare through the ARRA Grant and the 11
additional boxes will complete the fleet.
Analysis:The approval of this purchase will ensure APT has the necessary equipment
to carry on its day to day operations and interface. The new boxes will
provide APT with better passenger counts and tracking as well as handle
fares and provide transfers in a more efficient manner.
Financial Impact:The cost of the fareboxes is $155,700. The funds are in Grant GA-90-X235-
00. 10% local $15,570, 10% state $15,570, 80% federal $124,560.
Alternatives:Continue to use Transit's current farebox system.
Recommendation:Approve the purchase of new fareboxes.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
Demolition of unsafe structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the South Augusta Neighborhood:
2577 ½ Dover Street, (District 6, Super District 10); Turpin Hill
Neighborhood: 1949 Martin Luther King Boulevard, (District 2, Super
District 9); Bethlehem Neighborhood: 1824 Martin Luther King Boulevard
(2 buildings), 1410 Twelfth Street, (District 2, Super District 9); Old Town
Neighborhood: 112 Telfair Street, (District 1, Super District 9); AND
WAIVE 2ND READING. (Approved by Administrative Services
Committee May 24, 2010)
Background:The approval of this ordinance will provide for the demolition of the
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations, and the violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the properties in the amount of
the costs incurred, and send the property owners a bill for payment that is
due within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of the property will be
approximately $5,200.00. This includes the title search, asbestos survey, and
demolition.
Alternatives:Allow the unsafe structure to remain and continue to have a negative impact
on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 101072910 / 5212999
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 2577 ½ DOVER STREET, 1949 MARTIN
LUTHER KING BOULEVARD, 1824 MARTIN LUTHER KING BOULEVARD (2
BUILDINGS), 1410 TWELFTH STREET, AND 112 TELFAIR STREET.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
property exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said properties be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 2577 ½ DOVER STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 97-1 as Parcel 115.
• 1949 MARTIN LUTHER KING BOULEVARD, Augusta – Richmond County, Georgia,
identified on Augusta-Richmond County Tax Map 58-4 as Parcel 413.
• 1824 MARTIN LUTHER KING BOULEVARD (2 BUILDINGS), Augusta – Richmond
County, Georgia, identified on Augusta-Richmond County Tax Map 59-3 as Parcel 46.
• 1410 TWELFTH STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-1 as Parcel 540.
• 112 TELFAIR STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 47-4 as Parcel 274.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2010.
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
Agreement with Sentinel Offender Services, LLC
Department:Law
Caption:Motion to approve agreement with Sentinel Offender Services, LLC for
probation services.
Background:See attachment.
Analysis:See attachment.
Financial Impact:
Alternatives:Deny the motion.
Recommendation:Accept the motion.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 9
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Attachment number 1Page 3 of 9
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Attachment number 1Page 5 of 9
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Attachment number 1Page 9 of 9
Commission Meeting Agenda
6/1/2010 5:00 PM
Motion to receive as information an Ordinance to amend the Augusta, GA Code to provide for regulations regarding
Scrap Metal and Materials Recyclers and for other purposes.
Department:Sheriff
Caption:Motion to receive as information an Ordinance to amend the Augusta,
GA Code; to create a new Chapter under Title Six, enumerated as Chapter 9
and demoninated “Scrap Metal and Materials Recyclers”; to repeal
all Ordinances and parts of Ordinances in conflict herewith; to provide an
effective date and for other purposes.
Background:The theft of scrap metals is a serious and pervasive problem in Augusta-
Richmond County and across the nation. Attached is a draft of proposed
regulations for consideration by the Commission.
Analysis:The proposed regulations are designed to supplement state laws which
regulate scrap metals and scrap metals recyclers and to provide the Sheriff's
Office with regulations to meet the specific needs of Augusta, Georgia.
Financial Impact:None anticipated.
Alternatives:Decline to consider scrap metal regulations for Augusta-Richmond County
at this time.
Recommendation:Review and consider the attached Ordinance to amend the Code.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 12
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Attachment number 1Page 11 of 12
Attachment number 1Page 12 of 12
Commission Meeting Agenda
6/1/2010 5:00 PM
RCCI Renovation Phase I
Department:RCCI
Caption:Motion to approve renovations of the entrance and the control room of
RCCI.
Background:Funds were approved in SPLOST 2005 to move the control room from the
first floor to the second floor, install walk a through scanner at the entrance
and also install cameras in the building for added security.
Analysis:A request for bid was submitted through Procurement and six (6) vendors
submitted bids. Bid opening was held on May 6, 2010 and Pope
Construction Company was the lowest bidder at $421,900.00 with one add
alternate of $85,530.00 for a total of $507,430.00.
Financial Impact:Funds were approved in SPLOST V in the amount of $750,000.00.
Alternatives:Approve lowest bid
Recommendation:Award bid to Pope Construction Company with one (1) add alternate.
Funds are Available in
the Following
Accounts:
Funds are available in the following accounts: 325051120 208251102
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
Replacement of Obsolete Computer Equipment
Department:Information Technology
Caption:Motion to approve the replacement of obsolete computer equipment
(laptops, computers, servers, printers, and scanners) and purchase of any
required computer software upgrades.
Background:In an effort to provide the employees of Augusta Richmond County with
current technology, the Information Technology Department (IT) schedules
replacement of EOL (end of life) devices that, due to their age and
capabilities, are not compatible with current standards and are unable to
support the current software requirements. Information Technology has
developed a Technology Refresh Plan that replaces obsolete computers
every 4 years, laptops every 5 years, and printers and scanners every 7 years,
the normal life expectancy for the equipment. The replacement of desktops
will consist of all computers that are not capable of operating the current
software needs as well as the scheduled printers, laptops, servers, and
scanners. Information Technology also ensures that the most current
operating system and office automation products available are deployed
throughout the organization. Therefore, required computer software
upgrades may need to be purchased for the computers that are not scheduled
to be replaced. The replaced equipment will be sold in the employee lottery,
sold in the County auction, or disposed of in an environmentally sound
manner.
Analysis:Currently there are an estimated 1600 computers deployed by the city. The
life expectancy of a computer is 3-4 years. In some cases, these computers
as well as the deployed servers, laptops, scanners and printers are incapable
of processing the software required by today’s business environment. We
have determined that the Hewlett Packard printer models over 7 years old
are not capable of printing documents of acceptable quality. There are also
laptops in inventory that are over 5 years old and will not run current
software packages. These items will be purchased from state contract. (GA -
STATE OF GEORGIA (WSCA/NASPO) (SWC90814))
Financial Impact:The total estimated cost is $300,000. Funds for these replacements are
included in the Information Technology 2010 Capital Budget.
Alternatives:Leave existing devices in place. However, this will increase the cost of
replacements in future budgets and will affect other technology related
implementations.
Recommendation:
Approve the replacement of obsolete computer equipment (laptops,
Cover Memo
computers, servers, printers, and scanners) and purchase of any required
computer software upgrades.
Funds are Available in
the Following
Accounts:
272015410-5316220(Desktops) 272015410-5316230(Laptops) 272015410-
5316260(Printers) 272015410-5424210(Servers) 272015410-5316250
(Peripherals)
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
2010 Capital Replacements
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of 10 vehicles for the General Fund with
2010 Capital Outlay funds. (Approved by Finance Committee May 24,
2010)
Background:Each year Fleet Management assesses the “General Fund fleet” to determine
which vehicles fall within the replacement window. With limited funds a
priority list was sent to the Director of Finance and Administrator for review
and approval. The Administrator approved $200,000 for Capital Outlay
purchases for 2010 for the General Fund, listed below. Attached as an
enclosure, is the list of vehicles to be replaced in the order of priority. 1.
Engineering Department- Explorer (4X4) replaces 1995 Crown Victoria 2.
PS-Maintenance – Explorer (4X4) replaces 2006 Explorer to be transferred
to replace 1998 Crown Victoria in Risk Management. 3. Tax Assessor- 2-
Ford Rangers to replace 1996 & 1997 Crown Victoria’s 4. Code
Enforcement- 1 Ford Ranger to replace 1999 Ford Ranger 5. Animal
Services- 1-F-150 to replace a 1999 Ford F-150 6. Traffic Engineering-F-
250 to replace F-150 sign truck (larger chassis needed for weight of signs. 7.
PS-Landscape- 1- F-150 to replace 1992 F-150, general maintenance truck.
8. PS-Facilities Management-Carpenter Shop- F-250 to replace 1994 Chevy
2500. 9. ARCCI-Crown Victoria to replace 1997 Crown Victoria for
prisoner transport. Assessments of all vehicles are attached as enclosures.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes as
indicated below. Complete summaries of each bid are on the individual tab
sheets attached as enclosures. (1) Explorer (4X4) = State Contract-Allen
Vigil Ford @ $23,270.00 each, (2) Ford Ranger = (Bid 09-167) Bobby
Jones Ford @ $14,524.00 each, (3) Ford F-150 = (bid 09-168) Bobby Jones
Ford @ $18,600.00 each (4) Ford F-250 = (Bid 10-010) Bobby Jones Ford
@ $23,198.00 each, (5) Crown Victoria = (Bid 09-179) Bobby Jones Ford
@ $24,471.00 each.
Financial Impact:This equipment will be purchased using funds from 2010 Capital Outlay at a
cost not to exceed $200,000.
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase the 10 vehicles identified on the enclosure
from 2010 Capital Outlay funds at a cost not to exceed $200,000.
Cover Memo
Funds are Available in
the Following
Accounts:
272016440/5422110 (tec)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Attachment number 2Page 1 of 7
Attachment number 2Page 2 of 7
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Attachment number 2Page 7 of 7
2009 COMPACT PICKUP TRUCKS
BID 09-167 Allen Vigil Bobby Jones Legacy Terry Cullen
Ford Ford Ford Chevrolet
Year 2010 2010 2010 2010
Brand Ford Ford Ford Ford
Model Ranger Ranger Ranger Ranger
Delivery Date 60 Days 120 Days 90 Days 90 Days
5.01 Model -EC-4x2 (4 Cyl)$13,483.00 $13,751.00 $13,522.00 $15,850.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 69.00 45.00 70.00 75.00
6.02 Three Plug Outlet Receptacle 33.00 45.00 35.00 40.00
6.03 Bed Liner 300.00 275.00 275.00 400.00
6.04 Window Tint 155.00 95.00 205.00 200.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 60.00 48.00 65.00 75.00
7.02 Cab Mount LED Flashing Light 424.00 402.00 430.00 450.00
TOTAL $14,524.00 $14,661.00 $14,602.00 17,090.00
$14,524.00
NOTE: Bobby Jones Ford will match
Non-Local Vendor's Price Thru LVP Program
COMPACT PICKUP TRUCK-BID OPENING 10/27/09 @ 11:00
Attachment number 3Page 1 of 1
2009 6,000 GVW PICKUP TRUCKS
BID 09-168 Allen vigil Bobby Jones Legacy Terry cullen
Ford Ford Ford Chevrolet
Year 2010 2010 2010 2010
Brand Ford Ford Ford Chevrolet
Model F150 F150 F150 Silverado 1500
Delivery Date 120 Days 60 Days 75 Days 100 Days
5.02 Model -6,000-EC-4x2 (4.5)$16,846.00 $17,183.00 $16,737.00 $20,980.00
5.09 HD Cooling Package 0.00 0.00 0.00 230.00
5.10 HD Electrical Package 0.00 0.00 0.00 55.00
5.14 Trailer Tow Package 291.00 291.00 680.00 700.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 69.00 45.00 70.00 75.00
6.03 Bed Liner 325.00 275.00 300.00 400.00
6.04 ToolBox 375.00 239.00 300.00 300.00
6.05 Class III Trailer Hitch 55.00 180.00 398.00 400.00
6.06 Trailer Wiring 0.00 25.00 0.00 0.00
6.09 Window Tint-EC 155.00 120.00 245.00 250.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 60.00 48.00 65.00 75.00
7.03 Cab Mount LED flashing Light 424.00 402.00 435.00 450.00
$18,600.00 $18,808.00 $19,230.00 $23,915.00
$18,600.00
Note: Bobby Jones Ford has the
opportunity to match the non-local vendor's
price thru the LVP Program
FOR ALL DEPARTMENTS-6,000 GVW TRUCKS-BID OPENING 10/27/09 @ 11:00
Attachment number 4Page 1 of 1
8500 GVW TRUCKS
BID 10-010 Allan Vigil Bartow Bobby Jones Legacy
Ford Ford Ford Ford
Year 2011 2011 2011 2011
Brand Ford Ford Ford Ford
Model F250 F250 F250 F250
Delivery Date 120 Days 120 Days 120 Days 120 Days
5.03 Model - 8,500-EC-4x2 $20,498.00 $21,688.00 $22,283.00 $21,704.00
5.08 Limited Slip Rear Axle 324.00 374.00 324.00 390.00
5.09 HD Cooling Package 0.00 0.00 0.00 0.00
5.10 HD Electrical Package 0.00 334.00 0.00 0.00
5.13 Trailer Tow Mirrors 0.00 0.00 0.00 0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 75.00 78.00 45.00 69.00
6.03 Bed Liner 526.00 556.00 285.00 330.00
6.04 Electric Brake Controller 115.00 123.00 120.00 125.00
6.11 Tool Box-Alumunium 289.00 309.00 240.00 285.00
6.12 Class IV Trailer Hitch 379.00 262.00 300.00 202.00
6.13 Trailer Wiring 33.00 43.00 25.00 46.00
6.15 Pintle Hook-Dual Purpose 90.00 109.00 120.00 140.00
6.19 Window Tint-Extended Cab 79.00 99.00 100.00 195.00
6.22 Safety Cones-4 94.00 144.00 105.00 76.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 64.00 79.00 48.00 45.00
7.03 Cab Mount LED Light 632.00 643.00 402.00 355.00
$23,198.00 24,841.00 $24,397.00 $23,962.00
FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED JANUARY 29 @ 11:00
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 11
Attachment number 6Page 2 of 11
Attachment number 6Page 3 of 11
Attachment number 6Page 4 of 11
Attachment number 6Page 5 of 11
Attachment number 6Page 6 of 11
Attachment number 6Page 7 of 11
Attachment number 6Page 8 of 11
Attachment number 6Page 9 of 11
Attachment number 6Page 10 of 11
Attachment number 6Page 11 of 11
P71 CROWN VICTORIA POLICE VEHICLES
BID 09-175 Allan Vigil Bobby Jones Legacy Bobby Jones
Ford Ford Ford Local Vendor
Delivery Date 120 Days 120 Days 120 Days Preference
5.02 Civil Package $24,639.00 $24,681.00 $24,471.00 $24,471.00
FOR ALL DEPARTMENTS-2008 P71 POLICE AUTOMOBILE-BID OPENING 12/12/09 @ 11:00
Attachment number 7Page 1 of 1
Attachment number 8Page 1 of 3
Attachment number 8Page 2 of 3
Attachment number 8Page 3 of 3
Attachment number 9Page 1 of 9
Attachment number 9Page 2 of 9
Attachment number 9Page 3 of 9
Attachment number 9Page 4 of 9
Attachment number 9Page 5 of 9
Attachment number 9Page 6 of 9
Attachment number 9Page 7 of 9
Attachment number 9Page 8 of 9
Attachment number 9Page 9 of 9
Attachment number 10Page 1 of 5
Attachment number 10Page 2 of 5
Attachment number 10Page 3 of 5
Attachment number 10Page 4 of 5
Attachment number 10Page 5 of 5
Commission Meeting Agenda
6/1/2010 5:00 PM
2010 Utilities CS F-250
Department:Finance Department, Fleet Management
Caption:Motion to approve request from Utilities Department-Customer Service
Division to replace an F-250 Utility Body Pickup Truck, Bid Item 10-010.
(Approved by Finance Committee May 24, 2010)
Background:The Augusta Utilities Department-Customer Service Division would like to
replace an F-250 utility body, pickup truck, asset number F02314 that has
high mileage and accumulated an extensive maintenance record. This
vehicle is used as a service type truck for meter repair/replacement. This
vehicle exceeds the replacement criteria approved by the Commission in
April 2004. The vehicle evaluation is attached for review.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department, bid item 10-010, utilizing the Demand Star electronic bid
system which offers nationwide bid coverage. The Procurement Department
received quotes back from 3 vendors with the following results: (1) Allan
vigil Ford = no bid, (2) Bartow Ford = $26,616.00, (3) Bobby Jones Ford =
$26,276.00 and (4) Legacy Ford = $25,824.00. Bobby Jones Ford would
like to utilize the Local Vender Preference option and match Legacy Ford’s
bid of $25,824.00. The tab sheet is attached for review.
Financial Impact:The unit will be purchased for $25,824 using the GMA Lease Program. The
Department will incur a premium payment of $8,608.11 per year for three
years.
Alternatives:1. Approve the award to Bobby Jones Ford. 2. Direct the purchase through
Legacy Ford . 3. Do not approve the request.
Recommendation:Approve the purchase of one F-250 utility body, pickup truck from Bobby
Jones Ford for $25,824.33 and declare F02314 surplus and available for
auction.
Funds are Available in
the Following
Accounts:
GMA Lease Program: (631-00-0000/11.19114), 506-04-3210/5422210
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
FOR ALL DEPARTMENTS-8500 GVW TRUCKS-BIDS OPENED JANUARY 29 @ 11:00
BID 10-010 Allan Vigil Bartow Bobby Jones Legacy
Ford Ford Ford Ford
Year 2011 2011 2011 2011
Brand Ford Ford Ford Ford
Model F250 F250 F250 F250
Delivery Date 120 Days 120 Days 120 Days 120 Days
5.01 Model -8,500-RC-4x2 No Bid $19,669.00 $19,582.00 $19,103.00
5.08 Limited Slip Rear Axle 324$ 374$ 324$ 390$
5.09 HD Cooling Package -$ -$ -$ -$
5.1 HD Electrical Package -$ 334$ -$ -$
5.12 Pickup Box Deleted (170)$ (200)$ (274)$ (274)$
5.13 Trailer Tow Mirrors -$ -$ -$ -$
6 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 75$ 78$ 45$ 69$
6.04 Electric Brake Controller 115$ 123$ 120$ 125$
6.05 8' Service Body 3,814$ 3,989$ 4,664$ 4,620$
6.06 Slide Rod Lock System 643$ 300$ 300$ 285$
6.08 Service Body Bumper-Pintle Hook 405$ 283$ 270$ 255$
6.09 Single Spotlight 246$ 294$ 245$ 160$
6.15 Pintle Hook-Dual Purpose 90$ 109$ 120$ 140$
6.16 Pipe Vise-Rigid Model 40195 278$ 298$ 235$ 330$
6.18 Window Tint-Regular Cab 79$ 99$ 90$ 145$
6.22 Safety Cones-4 94$ 144$ 105$ 76$
7 ALERT WARNING SYSTEMS
7.01 Backup Alarm 64$ 79$ 48$ 45$
7.03 Cab Mount LED Light 632$ 643$ 402$ 355$
No Bid 26,616.00 26,276.00 $25,824.00
$25,824.00
NOTE: Bobby Jones Ford has the opportunity to
match the non-local vendor's price through the
LVP Program.
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, January 29, 2010 for furnishing:
Bid Item #10-010 8,500 GVW Series Pickup Truck for Fleet Department
Bid Item #10-026 10,000 GVW Series Pickup Truck for Fleet Department
Bid Item #10-027 15,000 GVW Series Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 31, 2009 and January 7, 14, 21, 2009
Metro Courier January 6, 2010
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 5Page 1 of 1
Allan Vigil Ford
6790 Mount Zion Blvd
Morrow, GA 30260
Bartow Ford
2800 UW Hwy 98 N
Bartow, FL 33830
Bobby Jones Ford
PO Box 15398
Augusta, GA 30919
Legacy Ford Inc
413 Industrial Blvd
McDonough, GA 30253
YES YES YES YES
YES YES YES YES
8 - 10 Weeks 90 to 120 Days 90 to 120 Days 90 Days
5.01 Full-size pickup truck
WITHDRAWN BY VENDOR $ 19,669.00 $ 19,582.00 $ 19,103.00
5.02 Full-size pickup truck $ 21,088.00 $ 22,258.00 $ 22,953.00 $ 22,374.00
5.03 Full-size pickup truck $ 20,498.00 $ 21,688.00 $ 22,283.00 $ 21,704.00
5.04 Full-size pickup truck $ 23,096.00 $ 24,276.00 $ 24,359.00 $ 23,730.00
5.05 Full-size pickup truck $ 21,681.00 $ 22,869.00 $ 23,081.00 $ 22,502.00
5.06 Full-size pickup truck $ 24,289.00 $ 25,459.00 $ 25,809.00 $ 25,030.00
5.07 Diesel engine $ 6,503.00 $ 6,803.00 $ 6,503.00 $ 6,610.00
5.08 Limited slip rear axle $ 324.00 $ 374.00 $ 324.00 $ 390.00
5.09 Heavy duty cooling included included N/A standard
5.10 Heavy duty electrical included $334.00 Diesel Only N/A standard
5.11 Heavy duty suspension N/A No Charge N/A N/A
5.12 Real seat deleted $ (170.00) $ 200.00 $ (274.00) $ 274.00
5.13 Trailer tow mirrows included included No Price Included standard
5.14 Roof clearance lights $ 46.00 $ 52.00 $ 46.00 $ 55.00
5.15 Speed control/tilt steer
$ 195.00 Tilt is Standard
$215.00 Spd Cont Only $ 195.00 $ 255.00
5.16 Skid plate package $ 83.00 $ 93.00 $ 83.00 $ 100.00
6.01 Fire extinguisher $ 75.00 $ 78.00 $ 45.00 $ 69.00
6.02 Outlet receptacle $ 36.00 $ 36.00 $ 45.00 $ 33.00
6.03 Bedliner $ 526.00 $ 556.00 $ 285.00 $ 330.00
6.04 Electric brake controller $115.00 $191.00 Ford $ 123.00 $ 120.00 $ 125.00
6.05 Service body
$ 3,814.00 $ 3,989.00 $ 4,664.00 $4,620.00
Knaphide $6,965.00
6.06 Slide rod lock system $ 643.00 $ 300.00 $ 300.00 $ 285.00
6.07 Service body bumper $ 432.00 $ 375.00 $ 349.00 $ 330.00
6.08 Service body bumper $ 405.00 $ 283.00 $ 270.00 $ 255.00
6.09 Spotlight $ 246.00 $ 294.00 $ 245.00 $ 160.00
6.10 Spotlights $ 491.00 $ 587.00 $ 490.00 $ 320.00
6.11 Toolbox $ 289.00 $ 309.00 $ 240.00 $ 285.00
6.12 Trailer hitch $ 379.00 $ 262.00 $ 300.00 $ 202.00
6.13 Trailer wiring $ 33.00 $ 43.00 $ 25.00 $ 46.00
6.14 Trailer ball $ 39.00 $ 26.00 $ 10.00 $ 15.00
6.15 Pintle hook $ 90.00 $ 109.00 $ 120.00 $ 140.00
6.16 Pipe vise $ 278.00 $ 298.00 $ 235.00 $ 330.00
6.17 Tommy gate lift $ 1,802.00 $ 1,905.00 $ 2,075.00 $ 1,990.00
6.18 Window tint, regular cab $ 79.00 $ 99.00 $ 90.00 $ 145.00
6.19 Window tint, extend cab $ 79.00 $ 99.00 $ 100.00 $ 195.00
6.20 Window tine crew cab $ 116.00 $ 136.00 $ 130.00 $ 195.00
6.21 Safety cone holder $ 67.00 $ 72.00 $ 40.00 $ 45.00
6.22 Safety cones $ 94.00 $ 144.00 $ 105.00 $ 76.00
7.01 Backup alarm $ 64.00 $ 79.00 $ 48.00 $ 45.00
7.02 Magnetic LED Light $ 618.00 $ 484.00 $ 310.00 $ 330.00
7.03 LED top mount light $ 632.00 $ 643.00 $ 402.00 $ 355.00
NON-COMPLIANTS:
Hardy Chevrolet: Missing E-Verify Number and Business License #: Summerville Ford: Missing E-Verify #
Vendors
Bid Item #10-010
8500 GVW Series Pickup Truck
The City of Augusta - Fleet Department
Bid Opening Date: Friday, January 29, 2010 @ 11:00 a.m.
Attachment B
Bidder's Form
Delivery Time
Page 1 of 1
Attachment number 6Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
2010 Utilities F-150
Department:Finance Department, Fleet Management Division
Caption:Motion to approve request from Utilities Department-Construction &
Maintenance Division to replace 3 light trucks in Utilities Construction and
Maintenance Division and Engineering Division. (Approved by Finance
Committee May 24, 2010)
Background:The Augusta Utilities Department-Construction and Maintenance Division
requests the replacement of a 2001 Dodge 2500 (4X4), asset number 994483
with a Ford F-150 (4X4) and a 1999 F-150 (4X2), asset number 994187
with a 4X2 –F-150. These vehicles meet the replacement criteria and are
recommended for replacement. Evaluations are provided for review. The
Engineering Division is requesting the replacement of a 1999 Ford Ranger
that has been evaluated and meets the replacement criteria. They are
requesting the Ranger be replaced with an F-150 as more suitable for the
mission it supports. This vehicle supports an inspector required to go into
development sites and requires a higher ground clearance. The Director
concurs with this recommendation.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from 4 vendors with the following results: F-150-(4X4) = (1) Allen
Vigil Ford = $21,561.00, (2) Bobby Jones Ford = $21,908.00, (3) Legacy
Ford = $22,222.00, (4) Terry Cullen Chevrolet = $26,192. Bobby Jones
Ford wishes to exercise the Local Vender Option and will match the bid of
Allen Vigil Ford at $21,561.00. F-150-(4X2) = (1) Allen Vigil Ford =
$18,600.00 (2) Bobby Jones Ford = $18,808.00, (3) $19,230.00, (4) Terry
Cullen Chevrolet = $23,915.00. Bobby Jones Ford wishes to exercise the
Local Vender Option and will match the bid of Allen Vigil Ford at $18,600.
Financial Impact:The units will be purchased for a total of $61,722.00 using the GMA Lease
Program. The Department will incur a premium payment of $20,574 per
year for three years.
Alternatives:(1.) Approve the award to Bobby Jones Ford. (2.) Direct the award to Allen
Vigil Ford (3.) Do not approve the request
Recommendation:Approve the purchase of 2 F-150 (4X4) for $21,561 each and 1-F-150 (4X2)
for $18,600 from Bobby Jones Ford for the Utilities Department
Construction & Maintenance Division and Engineering Division. Declare
the trucks to be replaced surplus and available for auction.
Cover Memo
Funds are Available in
the Following
Accounts:
GMA Lease program (631-00-0000/11.19114)--506-04-3410-5422510 &
506-04-3110-5422510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Tuesday, October 27, 2009 for furnishing:
Bid Item #09-167 Compact Pickup Truck for Fleet Department
Bid Item #09-168 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #09-169 Full Size Van for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 24, October 1, 8, 15, 2009
Metro Courier September 30, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 4Page 1 of 1
Vendors
5.00
Vehicle/Opt Bid Price Model Bid Price Model Bid Price Model Bid Price Model Bid Price Model Bid Price Model
5.01
Fullsize P $14,221.00 F150 $13,889.00 F150 $13,998.00 F150 $18,110.00 Silverado
5.02
Fullsize P $17,183.00 F150 $16,737.00 F150 $16,846.00 F150 $20,980.00 Silverado
5.03
Fullsize P $20,035.00 F150 $19,489.00 F150 $19,598.00 F150 $23,330.00 Silverado
5.04
Fullsize P $15,754.00 F150 No Bid $15,459.00 F150 $18,790.00 Silverado
5.05
Fullsize P $18,701.00 F150 $19,837.00 F150 $18,086.00 F150 $21,660.00 Silverado
5.06
Fullsize P $21,554.00 F150 $22,588.00 F150 $20,898.00 F150 $25,060.00 Silverado
5.07 Speed
control $187.00 $225.00 $187.00 $250.00
5.08 tilt
steering w Standard Standard Standard Standard
5.09 Heavy
duty cool Included Standard NA $230.00
5.10-Heavy
duty elect Included Standard NA $55.00
5.11 Hvy
duty susp $2,627.00 $1,385.00 NA Included
5.12
Skid plate $133.00 $160.00 $133.00 $132.00
5.13 Min
8ft bed $300.00 Standard 300-2000 $450.00
5.14 Trail
tow pkg $291.00 $680.00 $291.00 $700.00
6.00 Outfitt
Specialty
6.01 Fire
Ext.$45.00 $70.00 $69.00 $75.00
6.02 Outlet
receptacle $45.00 $35.00 $33.00 $40.00
6.03
Bedliner $275.00 $300.00 $325.00 $400.00
6.04 Tool
box $239.00 $300.00 $375.00 $300.00
6.05 Trail
hitch $180.00 $398.00 $55.00 $400.00
6.06 Trail
wiring $25.00 No Charge Included No Charge
6.07 Trail
ball $10.00 $28.00 $25.00 $25.00
6.08 Wind
Tint $90.00 $200.00 $125.00 $200.00
6.09 Wind
Tint Ext.$120.00 $245.00 $155.00 $250.00
6.10 Safety
Cone Hldr $40.00 $47.00 $45.00 $50.00
6.11 Safety
Cones $115.00 $80.00 $76.00 $80.00
7.00 Alert
Warn
7.01 Back
alarm $48.00 $65.00 $60.00 $75.00
7.02 Magn
LED light $310.00 $360.00 $353.00 $360.00
7.03 LED
top mount $402.00 $435.00 $424.00 $450.00
Approx
Delivery
Non-Compliant
Subcontractor
Affidavit, Non-
Collusion
Affidavit of
Subcontractor,
LSB Good Faith
Efforts, and LSB
Subcontractor/
Supplier
Utilization Plan
forms not
properly
executed
Duvall Ford
5203 Waterside Dr
Jacksonville, FL
Bid #09-168
2010 - 6000 GWV Series Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Tuesday, October 27, 2009 at 11:00 a.m.
Allen Vigil F-L-M
6790 Mt Zion Blvd
Morrow, GA 30909
Terry Cullen Chevy
1250 Battle Creek
Jonesboro, GA
100 Days
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Gordon Chevrolet
2031 Gordon Hwy
Augusta, GA 30909
Legacy Ford, Inc.
413 Industrial Blvd
McDonough, GA
90-120 Days 75 Days No Bid 7-9 Weeks
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Commission Meeting Agenda
6/1/2010 5:00 PM
2010 Utilities Fort G-excavator
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of one compact excavator for Utilities
Department – Fort Gordon Division. (Approved by Finance Committee
May 24, 2010)
Background:The Augusta Utilities Department-Fort Gordon Division is requesting the
purchase of a compact excavator to utilize on smaller jobs that may be
located in areas requiring restricted movement, or areas that require minimal
disturbance to the work area in the repair process. The larger backhoe
machine the department is currently using is unable to access many areas
leaving the task to time consuming hand work. The purchase of this machine
would tremendously increase crew production, decrease downtime, and
improve employee safety.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from 5 vendors with the following results: (1) ASE Equipment =
$56,900.00;(3) Bobcat of Augusta = Did not meet bid specs; (3) Border
Equipment = $49,675.00 (4) Hertz Equipment Did not meet bid
specifications; (5) Jenkins Tractor=$44,870.00.
Financial Impact:This equipment will be purchased for $44,870.00 from Jenkins Tractor
through the use of the GMA lease program with an annual premium of
$14,956.66 each year for three years.
Alternatives:(1) Approve the request; (2) Disapprove the request.
Recommendation:Approve the request to purchase one compact excavator $44,870.00 from
Jenkins Tractor.
Funds are Available in
the Following
Accounts:
GMA Lease program (631-00-0000/1119114), 506-04-3430/54.22510
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
2009 SKID STEER LOADER
BID 10-096 ASC Bobcat of Border Hertz Jenkins
Volvo Augusta Equipment Equipment Tractor
Year 2010 2010 2010 2010 2010
Brand Volvo Bobcat Case Takeuchi Kubota
Model ECR58 E50 Long Arm CX-50B TV145 KX161-3
Bid Price $56,900.00 Did Not Meet Specs $49,675.00 Did Not Meet Specs $44,870.00
Delivery Date 90-120 Days 45 Days 60 Days 14 Days 30 Days
8.00 OPTIONAL ITEM
8.01 Hydraulic Thumb $2,310.00 $1,950.00 $2,400.00 $1,710.00 $2,100.00
Vendor failed to meet Vendor failed to Include
the following Business License #
Specifications:Failed to meet following
Sec 1-Item 2.07 Specifications;
Sec 2 Item 5.01 Sec 2 Item 5.01
Sec 2 Item 5.02 Sec 2 Item 5.02
Sec 2 Item 5.08 Sec 2 Item 5.05
Sec 2 Item 6.07 Sec 2 Item 5.11
Sec 2 Item 6.08 Sec 2 Item 6.01
Sec 2 Item 6.09 Sec 2 Item 6.03
Sec 2 Item 6.11 Sec 2 Item 6.05
Sec 2 Item 6.08
Sec 2 Item 6.09
Sec 2 Item 6.11
Sec 2 Item 6.16
Sec 2 Item 6.18
Sec 2 Item 6.21
UTILITIES-FORT GORDON-MINI EXCAVATOR - BID OPENING 03/17/10 @ 11:00
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Wednesday, March 17, 2010 for
furnishing:
Bid Item #10-096 Mini Excavator for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, March 2, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 4, 11, 18, 25, 2010
Metro Courier February 10, 2010
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
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Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 3
Attachment number 5Page 2 of 3
Attachment number 5Page 3 of 3
Commission Meeting Agenda
6/1/2010 5:00 PM
Golakia Corporation
Department:Clerk of Commission
Caption:Motion to deny a request from Steinberg and Associates on behalf of the
Golakia Corporation regarding a waiver of the penalty for property taxes
owed for the Laney Supermarket at 843 Laney-Walker Blvd. (Approved by
Finance Committee May 24, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
Approve Change Order Number Two for Inspection Services Proposal for the Main Interceptor Upgrade Phase 2
(Project 80300007)
Department:Augusta Utilities Department
Caption:Motion to approve subject Change Order Number Two and proposal from
Stevenson & Palmer Engineering, Inc. in the amount of $135,180 for
inspection services associated with the Main Interceptor Upgrade Phase 2.
(Approved by Engineering Services Committee May 24, 2010)
Background:The Utilities Department has awarded a construction contract dealing with
specialty sewerage conveyance pipe. The project, Main Interceptor Phase 2,
was designed by Stevenson & Palmer Engineering. The Main Interceptor
Phase 2 project is already approved and in the beginning stages of
construction and includes the installation of several thousand feet of
HOBAS pipe to replace the existing Main Interceptor from Dan Bowles
Road to the Messerly Waste Water Treatment Plant. As noted, the
construction includes the installation of specialty pipe fairly new to Augusta,
but widely accepted as excellent sanitary sewer conveyance pipe. The
construction will include a bore under Rocky Creek and tunneling the large
diameter HOBAS pipe under I-520 Highway.
Analysis:The Utilities Department has numerous projects under construction at this
time and the in-house inspection staff is already spread quite thin. Stevenson
& Palmer Engineering has an experienced inspector available with
numerous years of background in engineering and construction practices and
is available to utilize for this project under Change Order Two to the
Stevenson and Palmer Engineering Contract.
Financial Impact:$135,180 in funding is available from 507043420-5212115/80300007-
5212115
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends approval of the Change Order
Number Two and proposal from Stevenson & Palmer, Inc. in the amount of
$135,180 for the inspection services associated with the Main Interceptor
Upgrade Phase 2.
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: 507043420-
5212115/80300007-5212115 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 8
Attachment number 1Page 2 of 8
Attachment number 1Page 3 of 8
Attachment number 1Page 4 of 8
Attachment number 1Page 5 of 8
Attachment number 1Page 6 of 8
Attachment number 1Page 7 of 8
Attachment number 1Page 8 of 8
MMiicchhaaeell SS.. CCaannnneellll
A Engineering/Survey Tech II AUUGGUUSSTTAA OOFFFFIICCEE
Michael is a talented and diverse CAD Operator with over
30 years of multi-discipline engineering support
experience. He has expanded his role at the firm during
his tenure to include engineering technician assignments,
and has demonstrated exceptional adaptation on each
project he has been involved with. During his time with
SPE, he has performed numerous duties including water
main and sanitary sewer design, flow monitoring, inflow
and infiltration investigation, and surveying. Although his
current CAD duties primarily support our water and
wastewater treatment design efforts, Michael has worked
with electrical and mechanical drawings, and piping and
instrumentation diagrams, and is very proficient in the
use of AutoCAD 2007, Land Desktop 2007, and the use
of related software/hardware.
Project Experience
CAD operator and engineering assistant for the design of 3.5 miles
of interceptor piping comprised of 72” and 84” FRPM sanitary sewer
lines in Augusta, Georgia.
CAD operator and engineering assistant in the design of a pump
station and 5.5 miles of 24” DIP force main in Augusta, Georgia.
CAD operator and engineering assistant in the design of an 18” DIP
water main and 18” HDPE force main in Augusta, Georgia.
CAD operator and engineering assistant in the design of a Phase II
Transportation Enhancement project in Wrightsville, Georgia.
CAD operator and field technician for Rae’s Creek basin I/I study
and CMOM evaluation in Augusta, Georgia.
CAD operator for CDBG site development projects in Washington,
Georgia.
CAD operator for 5th Street, Hopkins Street, and 2nd Street downtown
small basin storm and sanitary sewer separation, and street
improvement projects in Augusta, Georgia.
CAD operator for PID drawings for Quigg Wastewater Treatment
Plant Disinfection System In Rockdale County, Georgia.
CAD operator for mechanical and electrical drawings for the Bob
Sikes WRF expansion project in Okaloosa County, Florida.
Fields of Specialization
x Computer Aided Drafting
and Design
x Water and Wastewater
Engineering Technical
Assistance
x Inflow and Infiltration
Investigation
x Flow Monitoring
Education
Aiken Technical College,
Aiken, South Carolina, 1985
Certification in Computer
Graphics
Augusta Technical College,
Augusta, Georgia, 1978
Drafting and Design
Experience
2000-Date Stevenson & Palmer
Engineering, Inc.
1978-2000 The Cranston
Engineering, Group, Inc.
(formerly CRW)
Attachment number 2Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
Approve construction contract Change Order One for the Atlanta Gas Light Building Renovations Project on Wylds
Road.
Department:Augusta Utilities Department
Caption:Motion to approve Deductive Change Order One to R.W. Allen in the
amount of $28,515.34 for funds not utilized during construction due to cost
saving construction methods utilized for the project under PO Number
P172131. (Approved by Engineering Services Committee May 24,
2010)
Background:Augusta Utilites Department was in need of a facility to house the
Construction and Maintenance Division. The former Atlanta Gas Light
Building (AGL) and property was purchased. Some renovations were
needed to upgrade the property to current codes and provide reconfigured
space for Augusta Utility operational needs. R.W. Allen Company was
awarded a contract to provide the upgrades to the former AGL Facility.
Analysis:Upgrades to the AGL property were made and accepted by the Utilities
Department. $28,515.34 remained in the budget at the end of the project that
was not used due to cost saving construction methods. An approved
deductive change order is needed to allow the funds to be unencumbered by
Augusta Utilities Department Accounting Division and released for use on
other projects.
Financial Impact:The deductive amount of $28,515.34 will be deducted from G/L account
506043410/5413120
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission approve
construction contract deductive Change Order One in the amount of
$28,515.34.
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L
506043410/5413120.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 5
Attachment number 2Page 2 of 5
Attachment number 2Page 3 of 5
Attachment number 2Page 4 of 5
Attachment number 2Page 5 of 5
Commission Meeting Agenda
6/1/2010 5:00 PM
Approve construction contract for the Butler Interceptor East Upgrade Phase 1, Project number 60107.
Department:Tom Wiedmeier, P.E., Director Augusta Utilities Department
Caption:Motion to award subject contract to Gary’s Grading and Pipeline Company
in the amount of $4,055,564. This award will include new construction of
sanitary sewer mains. (Approved by Engineering Services Committee
May 24, 2010)
Background:A new main interceptor sanitary sewer is needed to upgrade the aging Butler
Creek Interceptor Sewer Main System extending from Lexington Drive to
Messerly Wastewater Treatment Facility. Due to the size of the original
project it was divided into two phases. Subject project, the Butler East
Interceptor Phase 1 Project, will tie-in to the Phase 2 Project to be installed
concurrently with Phase 1 Project. Phase Two project will tie-in to the
Butler Interceptor sewer main installed in 2005, upstream of Lexington
Drive. Subject project (Phase 1) will consist of replacing an existing
parallel sewer along Butler Creek with approximately 6,000 linear feet of
42-inch diameter ductile iron pipe (DIP) and 5,300 linear feet of 48-inch
diameter DIP. Additionally approximately 1500 linear feet of 12, 18, and 24
inch piping will be required for associated branch sewer lines. In June of
2009 the Commission approved AUD’s application to Georgia
Environmental Facilities Authority (GEFA) for funding of this project that
qualifies for State Revolving Funds (SRF) up to the full amount of the
contract. The GEFA Funding Board approved funding for this project in
March of 2010.
Analysis:Gary’s Grading and Pipeline Company, was the low responsive bidder for
the construction of the Butler Interceptor East Phase 1 sanitary sewer mains.
The bids were evaluated by the design engineer, W.R. Toole Engineers, Inc.
and the AUD staff, and award is recommended. Commission approval is
recommended subject to GEFA/EPD approvals of subject contractor. SRF
loans are available up to the full amount of the contract for an estimated loan
fee of 2%, term of 20 years and an interest rate of 3%.
Financial Impact:Funds for this work are subject to GEFA approval of financing with a loan
fee of 2% (up to approximately $80,000), a term of 20 years and an interest
rate of 3%.
Alternatives:No alternatives are recommended.
Recommendation:
Augusta Utilities Department recommends the Commission award subject
construction contract to Gary’s Grading and Pipeline Company in the
amount of $4,055,564 contingent upon Gary’s Grading and Pipeline
Cover Memo
Company securing approval from Georgia EPD for their MBE/WBE
solicitation efforts. These efforts are a requirement to receive funding from
the Georgia Environmental Facilities Authority in the form of low interest
loans.
Funds are Available in
the Following
Accounts:
Current funding for the project is available through the approved GEFA
funding.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 1
SANITARY SEWER SYSTEM UNIT
COST
TOTAL
COST
UNIT
COST
TOTAL
COST
UNIT
COST
TOTAL
COST
S-2C 12" PVC SANITARY SEWER PIPE, SDR 35, DEPTH 6'-8', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 890 $25.00 $22,250.00 $64.54 $57,440.60 $34.59 $30,785.10
S-3C 12" PVC SANITARY SEWER PIPE, SDR 35, DEPTH 8'-10', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 432 30 $12,960.00 64.54 $27,881.28 34.59 $14,942.88
S-4C 12" PVC SANITARY SEWER PIPE, SDR 35, DEPTH 10'-12', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 25 $50.00 $1,250.00 $64.54 $1,613.50 $34.59 $864.75
S-5C 12" PVC SANITARY SEWER PIPE, SDR 35, DEPTH 12'-14', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 70 $55.00 $3,850.00 $64.54 $4,517.80 $34.59 $2,421.30
S-1E 18" PVC SANITARY SEWER PIPE, SDR 26, DEPTH 0'-6', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 21 $55.00 $1,155.00 $83.86 $1,761.06 $48.05 $1,009.05
S-2E 18" PVC SANITARY SEWER PIPE, SDR 26, DEPTH 6'-8', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 16 $55.00 $880.00 $83.86 $1,341.76 $48.05 $768.80
S-3E 18" PVC SANITARY SEWER PIPE, SDR 26, DEPTH 8'-10', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 30 $60.00 $1,800.00 $83.86 $2,515.80 $48.05 $1,441.50
S-3G 24" PVC SANITARY SEWER PIPE, SDR 26, DEPTH 8'-10', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 34 $70.00 $2,380.00 $101.04 $3,435.36 $63.62 $2,163.08
S-4G 24" PVC SANITARY SEWER PIPE, SDR 26, DEPTH 10'-12', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 16 $75.00 $1,200.00 $101.04 $1,616.64 $63.62 $1,017.92
S-5G 24" PVC SANITARY SEWER PIPE, SDR 26, DEPTH 10'-12', INCLD. TYPE II (NO. 57 STONE)
BEDDING MATERIAL LF 20 $75.00 $1,500.00 $101.04 $2,020.80 $63.62 $1,272.40
S-12I 30" DUCTILE IRON SANITARY SEWER PIPE, CLASS 250, DEPTH 10'-12', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 30 $270.00 $8,100.00 $191.02 $5,730.60 $179.64 $5,389.20
S-38 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 8'-10', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 801 $185.00 $148,185.00 $205.21 $164,373.21 $218.26 $174,826.26
S-39 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 10'-12', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 2,655 $190.00 $504,450.00 $205.21 $544,832.55 $218.26 $579,480.30
S-40 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 250, DEPTH 12'-14', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 1,517 $195.00 $295,815.00 $210.96 $320,026.32 $218.26 $331,100.42
S-41 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 14'-16', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 983 $200.00 $196,600.00 $210.96 $207,373.68 $218.26 $214,549.58
S-46 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 8'-10', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 411 $240.00 $98,640.00 $248.24 $102,026.64 $268.67 $110,423.37
S-47 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 10'-12', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 1,274 $240.00 $305,760.00 $248.24 $316,257.76 $268.67 $342,285.58
BID TABULATION
Augusta Utilities Department Project No. 60107
Butler Creek Interceptor Upgrade East - Phase I
ITEM DESCRIPTION Gary's Grading & Pipeline Co., Inc.UNIT QTY Strack, Inc. Rockdale Pipeline, Inc.
Attachment number 3Page 1 of 5
S-48 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 12'-14', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 687 $240.00 $164,880.00 $248.24 $170,540.88 $268.67 $184,576.29
S-49 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 14'-16', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 49 $245.00 $12,005.00 $253.99 $12,445.51 $268.67 $13,164.83
S-50 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 16'-18', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 50 $250.00 $12,500.00 $253.99 $12,699.50 $271.82 $13,591.00
S-51 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 18'-20', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 794 $270.00 $214,380.00 $256.29 $203,494.26 $274.97 $218,326.18
S-52 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 20'-22', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 1,917 $295.00 $565,515.00 $263.19 $504,535.23 $277.07 $531,143.19
S-53 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 22'-24', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF 193 $300.00 $57,900.00 $267.79 $51,683.47 $303.32 $58,540.76
S-17B
JACK AND BORE 24" DIA. STEEL CASING, MIN. WALL THICKNESS 0.281 INCH, CARRIER
PIPE INCLUDED, 12" DIA. DUCTILE IRON SAN. SEWER PIPE, CLASS 350, RESTRAINED
JOINT, END SEALS
LF 116 $400.00 $46,400.00 $316.30 $36,690.80 $304.31 $35,299.96
S-17C
JACK AND BORE 60" DIA. STEEL CASING, MIN. WALL THICKNESS 0.844 INCH, CARRIER
PIPE INCLUDED, 42" DIA. DUCTILE IRON SAN. SEWER PIPE, CLASS 150, RESTRAINED
JOINT, END SEALS
LF 125 $1,250.00 $156,250.00 $1,216.95 $152,118.75 $933.52 $116,690.00
S-17D
JACK AND BORE 72" DIA. STEEL CASING, MIN. WALL THICKNESS 1.0 INCH, CARRIER
PIPE INCLUDED, 48" DIA. DUCTILE IRON SAN. SEWER PIPE, CLASS 150, RESTRAINED
JOINT, END SEALS.
LF 247 $1,450.00 $358,150.00 $1,461.56 $361,005.32 $1,200.03 $296,407.41
S-18 SELECT BACKFILL, GA DOT TYPE I & II (SAND/CLAY), MEASURED BY IN-PLACE
VOLUME CY 10,575 $2.00 $21,150.00 $11.75 $124,256.25 $8.99 $95,069.25
S-20B PRECAST SANITARY SEWER MANHOLE (GA DOT STD. 1011A), TYPE 1, DEPTH 0'-6' (60"
DIAMETER)EA 4 $2,000.00 $8,000.00 $2,209.38 $8,837.52 $2,294.04 $9,176.16
S-20C PRECAST SANITARY SEWER MANHOLE (GA DOT STD. 1011A), TYPE 1, DEPTH 0'-6' (96"
DIAMETER)EA 26 $2,850.00 $74,100.00 $2,605.25 $67,736.50 $5,217.62 $135,658.12
S-20F PRECAST SANITARY SEWER MANHOLE (GA DOT STD. 1011A), TYPE 2, DEPTH 0'-6' (120"
DIAMETER)EA 18 $3,250.00 $58,500.00 $3,537.44 $63,673.92 $6,976.74 $125,581.32
S-21B ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 1, DEPTH CLASS 1 (60" DIA.) VF 13 $90.00 $1,170.00 $115.92 $1,506.96 $62.92 $817.96
S-21E ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 1, DEPTH CLASS 1 (96" DIA.) VF 17 $90.00 $1,530.00 $115.92 $1,970.64 $62.92 $1,069.64
S-22B ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 1, DEPTH CLASS 2 (60" DIA.) VF 22 $90.00 $1,980.00 $115.92 $2,550.24 $62.92 $1,384.24
S-22E ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 1, DEPTH CLASS 2 (96" DIA.) VF 700 $90.00 $63,000.00 $115.92 $81,144.00 $62.92 $44,044.00
S-26B ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 2, DEPTH CLASS 2 (120" DIA.) VF 150 $90.00 $13,500.00 $115.92 $17,388.00 $62.92 $9,438.00
S-26C ADDITIONAL SANITARY MANHOLE DEPTH, TYPE 2, DEPTH CLASS 3 (120" DIA.) VF 150 $90.00 $13,500.00 $115.92 $17,388.00 $62.92 $9,438.00
Gary's Grading & Pipeline Co., Inc.ITEM DESCRIPTION UNIT QTY Strack, Inc. Rockdale Pipeline, Inc.
Attachment number 3Page 2 of 5
S-28A OUTSIDE DROP PIPING (8" DIA INLET LINE) - COMPLETE EA 1 $1,500.00 $1,500.00 $3,052.00 $3,052.00 $1,643.50 $1,643.50
S-28C OUTSIDE DROP PIPING (18" DIA INLET LINE) - COMPLETE EA 1 $5,500.00 $5,500.00 $7,025.05 $7,025.05 $4,733.87 $4,733.87
S-28D OUTSIDE DROP PIPING (24" DIA INLET LINE) - COMPLETE EA 1 $9,000.00 $9,000.00 $10,633.50 $10,633.50 $7,389.26 $7,389.26
S-29B DOGHOUSE / CONNECTOR MANHOLE (60" DIA.), INCLD BASE, CONE AND RING / COVER EA 2 $5,000.00 $10,000.00 $3,642.90 $7,285.80 $3,782.21 $7,564.42
S-29C DOGHOUSE / CONNECTOR MANHOLE (96" DIA.), INCLD BASE, CONE AND RING / COVER EA 11 $7,500.00 $82,500.00 $9,425.75 $103,683.25 $9,493.55 $104,429.05
S-29D DOGHOUSE / CONNECTOR MANHOLE (120" DIA.), INCLD BASE, CONE AND RING / COVER EA 3 $10,000.00 $30,000.00 $15,313.00 $45,939.00 $13,990.03 $41,970.09
S-30B 4" PVC SANITARY SEWER PIPE, SDR 35, INCLD. TYPE II (NO. 57 STONE) BEDDING
MATERIAL LF 30 $12.00 $360.00 $75.09 $2,252.70 $16.87 $506.10
S-30C 6" PVC SANITARY SEWER PIPE, SDR 35, INCLD. TYPE II (NO. 57 STONE) BEDDING
MATERIAL LF 14 $15.00 $210.00 $76.05 $1,064.70 $21.15 $296.10
S-33 TIE NEW SANITARY SEWER TO EXIST MANHOLE, DIAMETER VARIES EA 1 $12,500.00 $12,500.00 $3,065.67 $3,065.67 $14,700.00 $14,700.00
S-35 DUCTILE IRON PIPE POLYETHYLENE ENCASEMENT LF 4,247 $2.00 $8,494.00 $5.14 $21,829.58 $2.63 $11,169.61
S-36 MISC. CLASS A CONCRETE CY 15 $200.00 $3,000.00 $237.53 $3,562.95 $224.70 $3,370.50
S-54A CAP AND FILL EXISTING MANHOLE, COMPLETE (OFFSITE MANHOLES) EA 34 $1,000.00 $34,000.00 $793.38 $26,974.92 $210.00 $7,140.00
P-1 ASPHALT OVERLAY, TYPE F, 2" THICK, MIN.SY 140 $9.00 $1,260.00 $26.25 $3,675.00 $47.25 $6,615.00
P-2 GRADED AGGREGATE BASE 10 ½ ” THICK, 7’ WIDE AND ASPHALT PATCH 2 ½ ” THICK,
INCLD REMOVAL of 2 ½ ” GAB AND PLACEMENT OF BITUM TACK COAT SY 35 $44.00 $1,540.00 $80.85 $2,829.75 $105.00 $3,675.00
P-7 2” ASPHALT PAVEMENT DRIVEWAY REPLACEMENT SY 20 $22.00 $440.00 $42.00 $840.00 $47.25 $945.00
M-1 FLOWABLE FILL CY 70 $115.00 $8,050.00 $210.50 $14,735.00 $168.53 $11,797.10
M-2 ROCK EXCAVATION CY 50 $40.00 $2,000.00 $98.50 $4,925.00 $52.50 $2,625.00
M-3 FOUNDATION BACKFILL, GA DOT TYPE II, FOR ADD'T UNCLASSIFIED EXCAVATION CY 3,600 $22.00 $79,200.00 $26.41 $95,076.00 $23.59 $84,924.00
M-4 CLEARING & GRUBBING ACRE 17 $4,225.00 $71,825.00 $3,368.00 $57,256.00 $2,976.75 $50,604.75
M-5B FENCE REMOVAL & REPLACEMENT, NEW, REPLACED IN-KIND (6FT-HIGH CHAIN LINK
FENCE)LF 300 $22.00 $6,600.00 $21.00 $6,300.00 $15.75 $4,725.00
M-5C FENCE REMOVAL & REPLACEMENT, NEW, REPLACED IN-KIND (6FT-HIGH CHAIN LINK
FENCE WITH 3 STRAND BARBED WIRE)LF 30 $30.00 $900.00 $26.25 $787.50 $31.50 $945.00
LS-1 LUMP SUM CONSTRUCTION (INCLUDES BUT IS NOT LIMITED TO THE LISTING
CONTINUED BELOW)LS 1 $235,500.00 $235,500.00 $83,453.74 $83,453.74 $210,000.00 $210,000.00
BASE BID TOTAL* $4,055,564.00 $4,162,678.22 $4,295,926.15
QTY
*Corrected for errors
UNITDESCRIPTIONITEM Gary's Grading & Pipeline Co., Inc. Strack, Inc. Rockdale Pipeline, Inc.
Attachment number 3Page 3 of 5
ALTERNATE NO. 1 SCHEDULE OF UNIT PRICES:
S-38 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 8'-10', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -801 $185.00 -$148,185.00 $205.21 -$164,373.21 $176.26 -$141,184.26
S-39 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 10'-12', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -2,655 $190.00 -$504,450.00 $205.21 -$544,832.55 $176.26 -$467,970.30
S-40 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 250, DEPTH 12'-14', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -1,517 $195.00 -$295,815.00 $210.96 -$320,026.32 $176.26 -$267,386.42
S-41 42" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 14'-16', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -983 $200.00 -$196,600.00 $210.96 -$207,373.68 $176.26 -$173,263.58
S-46 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 8'-10', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -411 $240.00 -$98,640.00 $248.24 -$102,026.64 $224.57 -$92,298.27
S-47 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 10'-12', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -1,274 $240.00 -$305,760.00 $248.24 -$316,257.76 $224.57 -$286,102.18
S-48 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 12'-14', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -687 $240.00 -$164,880.00 $248.24 -$170,540.88 $224.57 -$154,279.59
S-49 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 14'-16', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -49 $245.00 -$12,005.00 $253.99 -$12,445.51 $224.57 -$11,003.93
S-50 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 16'-18', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -50 $250.00 -$12,500.00 $253.99 -$12,699.50 $224.57 -$11,228.50
S-51 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 18'-20', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -794 $270.00 -$214,380.00 $256.29 -$203,494.26 $224.57 -$178,308.58
S-52 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 20'-22', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -1,917 $295.00 -$565,515.00 $263.19 -$504,535.23 $224.57 -$430,500.69
S-53 48" DUCTILE IRON SANITARY SEWER PIPE, CLASS 150, DEPTH 22'-24', INCLD. TYPE II (NO.
57 STONE) BEDDING MATERIAL LF -193 $300.00 -$57,900.00 $267.79 -$51,683.47 $224.57 -$43,342.01
S-35 DUCTILE IRON PIPE POLYETHYLENE ENCASEMENT LF -4,247 $2.00 -$8,494.00 $5.14 -$21,829.58 $2.63 -$11,169.61
S-38-F 42" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 8'-10', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 801 $185.00 $148,185.00 $204.11 $163,492.11 $186.80 $149,626.80
S-39-F 42" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 10'-12', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 2,655 $190.00 $504,450.00 $204.11 $541,912.05 $186.80 $495,954.00
S-40-F 42" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 12'-14', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 1,517 $195.00 $295,815.00 $209.86 $318,357.62 $186.80 $283,375.60
S-41-F 42" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 14'-16', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 983 $205.00 $201,515.00 $209.86 $206,292.38 $186.80 $183,624.40
S-46-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 8'-10', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 411 $220.00 $90,420.00 $250.05 $102,770.55 $227.64 $93,560.04
S-47-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 10'-12', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 1,274 $220.00 $280,280.00 $250.05 $318,563.70 $227.64 $290,013.36
S-48-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 12'-14', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 687 $220.00 $151,140.00 $250.05 $171,784.35 $227.64 $156,388.68
S-49-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 14'-16', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 49 $225.00 $11,025.00 $255.80 $12,534.20 $227.64 $11,154.36
S-50-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 16'-18', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 50 $230.00 $11,500.00 $255.80 $12,790.00 $227.64 $11,382.00
S-51-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 18'-20', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 794 $250.00 $198,500.00 $258.10 $204,931.40 $227.64 $180,746.16
Gary's Grading & Pipeline Co., Inc. Strack, Inc. Rockdale Pipeline, Inc.
TOTAL
COST
TOTAL
COSTITEMDESCRIPTIONUNIT QTY
UNIT
COST
UNIT
COST
UNIT
COST
TOTAL
COST
Attachment number 3Page 4 of 5
S-52-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 20'-22', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 1,917 $275.00 $527,175.00 $265.00 $508,005.00 $227.64 $436,385.88
S-53-F 48" FIBERGLASS REINFORCED POLYMER MORTAR PIPE, SN 72, DEPTH 22'-24', INCLD.
TYPE II (NO. 57 STONE) BEDDING MATERIAL LF 193 $285.00 $55,005.00 $269.60 $52,032.80 $227.64 $43,934.52
-$110,114.00 -$18,652.43 $68,107.88
$3,945,450.00 $4,144,025.79 $4,364,034.03
*Corrected for errors
Strack, Inc. Rockdale Pipeline, Inc.ITEM DESCRIPTION UNIT QTY
Delta vs. Base Bid*
ALT. BID TOTAL*
Gary's Grading & Pipeline Co., Inc.
Attachment number 3Page 5 of 5
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Wednesday, December 30, 2009 for
furnishing:
Bid Item #09-184 Butler Creek Interceptor Upgrade East – Phase I for Utilities
Department
Bid Item #09-185 Butler Creek Interceptor Upgrade East – Phase II for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for both projects shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $250.00 each ($500.00 for both).
Documents may be examined during regular business hours at the F. W. Dodge Plan Room; 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday,
November 12, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that sequestration of
documents through any other source is not advisable. Acquisition of documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, December 8, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Thursday,
December 15, 2009 by 5:00 p.m.
No Bid may be withdrawn for a period of 120 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 12, 19, 26, December 3, 2009
Metro Courier November 18, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Jerry Delaughter Utilities Department
Joe Holland Utilities Department
Attachment number 4Page 1 of 1
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Attachment number 5Page 3 of 3
Attachment number 6Page 1 of 4
Attachment number 6Page 2 of 4
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Attachment number 7Page 4 of 4
Commission Meeting Agenda
6/1/2010 5:00 PM
Deed of Dedication and Maintenance Agreement for 3338 Peach Orchard Road
Department:Augusta Utilities Department
Caption:Motion to approve and accept a Deed of Dedication and Maintenance
Agreement for 3338 Peach Orchard Road. (Approved by Engineering
Services Committee May 24, 2010)
Background:The developer, Stephen Steinberg and Timothy Donahue, constructed an
extension of sanitary sewer pipeline, from Augusta's pipeline to 3338 Peach
Orchard Road (Tobin Street). They now wish to dedicate said pipeline to
Augusta.
Analysis:The extension pipeline has passed inspection and testing.
Financial Impact:None
Alternatives:Deny motion to approve and accept a Deed of Dedication and Maintenance
Agreement for 3338 Peach Orchard Road
Recommendation:Approve motion to approve and accept a Deed of Dedication and
Maintenance Agreement for 3338 Peach Orchard Road
Funds are Available in
the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 7
Attachment number 2Page 2 of 7
Attachment number 2Page 3 of 7
Attachment number 2Page 4 of 7
Attachment number 2Page 5 of 7
Attachment number 2Page 6 of 7
Attachment number 2Page 7 of 7
Commission Meeting Agenda
6/1/2010 5:00 PM
Ft. Gordon CM @ Risk Contract Phase I
Department:Utilities
Caption:Motion to authorize execution of a contract with Tetra Tech Inc. to provide
Construction Manager at Risk Phase I services for Various Projects at Ft.
Gordon in the amount of $387,890.00. (Approved by Engineering Services
Committee May 24, 2010)
Background:The Augusta Commission, in their May 18, 2010 meeting, approved the
selection of Tetra Tech Inc. and authorized the Utilities Department to
proceed with negotiations to provide Construction Manager at Risk Phase I
services for Various Projects at Ft. Gordon. The Phase I scope of services
includes the development of a Guaranteed Maximum Price for the various
construction projects. At the completion of the development of the GMP, the
Commission will be asked to approve the Phase II services of the CM @
Risk contract which will include the authorization to proceed with the
construction of the projects under an established cost developed in Phase I.
Analysis:After several scoping and negotiation sessions, the process is complete. The
compensation being recommended represents a reasonable fee for the
services. The scope of services and compensation are attached.
Financial Impact:Funding for the project will be authorized under account number
507043490–5212115 / 88880073-5212115.
Alternatives:Advertise the projects without a Construction Manager and proceed with the
typical bidding process. This alternative is not recommended.
Recommendation:We recommend the Commission authorize award and execution of a
contract with tetra Tech Inc. to provide Construction Manager at Risk Phase
I services for Various Projects at Ft Gordon in the amount of $387,890.00
Funds are Available in
the Following
Accounts:
507043490–5212115 88880073-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
1 Ft Gordon CM@ Risk
Attachment 1
Preconstruction Phase Services Scope of Work:
General: This Scope of Work includes preconstruction phase services (Phase I) and
development of contracts and subcontracts in support of the establishing of the GMP for the
project and commencing construction activities. The following presents a general description of
the tasks to be performed for the Preconstruction Phase of the project. It is understood that these
tasks and subtasks may not require the same level of effort as initially estimated herein, and
some may require more or less effort than initially estimated herein. Therefore, it is not intended
that the Project Director (CM) is limited to the estimate of hours for a single task or subtask.
Hours may be adjusted depending on the level of effort required for the individual Tasks and
subtasks. However, the total cost will not exceed the “Not to Exceed” Amount for
preconstruction services as described in the Agreement.
Construction Phase Services (Phase II) will be further developed and defined in an Amendment
to the Agreement to be developed during Phase I. A Contract amendment will be submitted and
approved for the commencement of Phase II.
Task 1 Project Management:
Task 1.1 – Project Management Supervision:
Tetra Tech shall designate a Project Director for this project. Construction Management
responsibilities include preliminary investigations, the preparation of fee proposal and schedule,
negotiation of fee, monitoring of labor utilization, maintenance of schedule and budget,
assignment and supervision of staff and all its subcontractors, value engineering, constructability
review, preparation of construction cost estimates, regulatory meetings, quality control, bidding
and construction of the project, and coordination with the Augusta Utility Department’s (AUD)
Program Management Team (PMT) in a timely and professional manner (including submittal of
monthly project progress meeting minutes and other deliverables). The CM shall be fully
responsible for the performance of the team, including subcontractors, for this Work.
Task 1.2 – Project Management and QA/QC Plans:
The project QA/QC Manager shall prepare a Project Quality Management plan. The Quality
Plan will include quality assurance and control requirements. The project QA/QC Manager shall
be charged the responsibility of the Plan’s implementation and documentation of current QA/QC
activities. An update on all QA/QC activities shall be reported in Monthly Status Reports. All
work performed by the CM Team shall be in accordance with the QA/QC Plan.
Attachment number 1Page 1 of 10
2 Ft Gordon CM@ Risk
The project CM shall prepare a Project Management Plan (PMP) for the project. The PMP will
address project implementation approach, staffing, organization, project record keeping,
document control, quality control, and quality assurance responsibilities. The PMP establishes
responsibilities and authorities, administrative procedures and policies, and lines of
communication throughout the project. The PMP will be coordinated with the PMT’s procedures
to prepare a condensed, project-specific plan. The PMP will include information on or will
reference sub-plans for other related items such as the Quality Plan, Local Small Business
Opportunity Program Management plan, Procurement Plan, Document control Plan, Safety Plans
and other required items. The Local Small Business Opportunity Program compliance plan will
provide a method for recording and tracking local business participation on the project including
amounts contracted, earned and paid, as well as the number and distribution of local business
firms participating. The PMP will be cross-referenced with the specifications of the contract
documents to ensure that no conflicts exist.
Deliverable: Tetra Tech shall develop and deliver to the PMT appropriate copies of a Project
Management Plan, Quality Plan, and Project Manual.
Task 1.3 – Project Accounting and Controls:
Tetra Tech shall maintain on regular basis project costs and document control system for project
cost accounting, tracking, and reporting. These procedures will be established consistent with
PMT fiscal requirements. In particular, thorough documentation including progress payments
and Contract Amendments will be compiled to enable the AUD to successfully pass audit by any
agency.
Tetra Tech and PMT staff shall work together to review cost and control methods and assess
current practices, and shall use that information to customize cost-tracking elements of the
project control system. Tetra Tech shall use a CPM schedule system that is linked to and
supports the schedule of values pay items, in support of payment applications. Through its link to
the master schedule, the cost accounting system can forecast cost at completion and cost
remaining at any point in the project.
Deliverable: Tetra Tech shall develop and maintain a Records Tracking System and provide
monthly billings for services performed to the OWNER. Tetra Tech will provide Monthly Status
reports from authorization to proceed with Construction Phase through the time of completion of
Construction Phase.
Task 1.4 – Project Information Website
Tetra Tech shall develop a public information website regarding this project by July 31, 2010
and timely update said site. This site will be made available to the general public and will
display information regarding the project such as contact telephone information for emergencies,
general schedule information, progress updates, notices of traffic and road closures, utility
outages, and other information that may be of general interest.
Attachment number 1Page 2 of 10
3 Ft Gordon CM@ Risk
Deliverable: Tetra Tech shall develop a Project Website with a responsibility and contact
matrix. This Website will be updated monthly beginning with Notice to Proceed of Construction
Phase through time of completion of Construction Phase.
Task 2: Project Meetings
Task 2.1 – Bi-monthly Progress Meetings
Tetra Tech shall conduct bi-monthly progress meetings with the PMT’s staff throughout the pre-
construction phase. The CM shall update PMT staff on work in progress, inform the PMT of
problems or delays as they are encountered, and receive input from PMT staff on a continuing
basis throughout the course of work on the Project. The CM and key members of the Project
team, as appropriate for the work to be discussed, shall attend the progress review meetings.
At each bi-monthly meeting, the CM shall provide the PMT with a Project Status Report. This
Report shall include, but not necessarily be limited to, the following:
• Activities accomplished in the previous period
• Problems and present concerns encountered in the Project
• Planned actions for the next period
• Updated Project schedule.
The CM shall prepare and submit a meeting summary for each progress review meeting to the
PMT within five (5) business days of the meeting.
Deliverable: For each bi-monthly meeting, Tetra Tech shall create and distribute to the PMT a
Meeting Summary documenting discussions and agreed to direction.
Task 3 Document Review
Task 3.1 – Initial Review
Project Director shall review and comment upon the Construction Documents that have been
developed by the ENGINEER. The scope of that review shall include reviewing those various
documents for constructability. Project Director acknowledges that at the time the Guaranteed
Maximum Price (GMP) is established, Project Director shall have fully reviewed AUD record
documents.
Document Review will include review of the available contract documents (plan &
specifications) for constructability and bid-ability. Any discrepancies shall be annotated and
immediately communicated to the PMT and the ENGINEER. The review shall identify items in
the contract documents that may be difficult to construct, and find ambiguities or contradictions
in the documents that might generate requests for clarification or lead to change orders. The
review shall also identify additional value-added and cost-saving opportunities to save cost and
Attachment number 1Page 3 of 10
4 Ft Gordon CM@ Risk
time. The Project Director shall also focus on the construction sequencing for keeping any
operating facilities and/or infrastructure in full regulatory compliance.
The Project Director shall call to the PMT’s and the ENGINEER’s attention any apparent defects
in the design, drawings and specifications or other documents. Within 15 calendar days of
signing this Agreement, the Project Director shall complete a constructability review.
Deliverable: Tetra Tech shall provide a report with the findings and recommendations
following the initial review. This report will be distributed to the PMT.
Task 3.2 – Coordination of Redesign and Final Review of Plans
The Project Director shall critique the existing design relative to constructability, cost and
schedule. During the remaining design effort; the Construction Manager’s suggestions will be
reviewed for inclusion into the final design. The Project Director shall coordinate with the
ENGINEER for the completion of the final design drawings. The Project Director shall
complete a final review of all plans and specifications as a quality assurance check for all
changes.
Deliverable: Tetra Tech will provide the services and level of effort indicated in the task
description to coordinate the review.
Task 4 Cost Estimating and Validation
Task 4.1 – Initial Cost Estimate
The Project Director shall prepare a detailed-level opinion of probable construction cost for the
Project consistent with best industry standards. The methodology and format for presentation of
the opinion of probable cost shall be as agreed upon and approved by the PMT costs shall be
broken down into quantity takeoffs, unit costs, and all mark-ups applied. The Project Director
shall review unit costs of previous estimates by the PMT and/or the ENGINEER, and shall take
into consideration factors such as local construction market factors, and other information such
as quotes from AUD’s consultants and other suppliers. An appropriate contingency, developed
in consultation with the PMT, shall be applied.
Deliverable: Tetra Tech shall develop an Initial Cost Estimate with takeoff quantities, unit
pricing, and initial subcontract pricing. Tetra Tech shall distribute copies of the estimate to the
PMT for review and comment.
Task 5 Master Schedule Development
The construction schedule must reflect and fully support the process considerations. This project
schedule will be dictated by operational considerations. Detailed construction sequencing must
be understood and integrated into the construction planning.
Attachment number 1Page 4 of 10
5 Ft Gordon CM@ Risk
The Project Director shall prepare and manage a schedule of values for each trade contractor and
ensure that it is reasonable for the work involved such that the PMT will have accurate cash flow
forecasts and the Project Director will have regular progress payments to meet expenses. The
Schedule will be cost loaded by the Project Director to aid in Cash flow projections. Cost
information shall be updated as information becomes available as part of the development of the
GMP.
The Project Director shall prepare a Project schedule for presentation to the PMT. The schedule
shall be prepared using Primavera Project Schedule (P3e/c), and shall be updated monthly as part
of the Monthly Project Status Report anticipated in Construction Phase. The Schedule shall
include all major tasks as well as major milestones for the remainder of Project design and
construction.
The Schedule shall:
• Be developed using P3e/c in a format agreed upon by the PMT;
• Follow the WBS developed by the CM and reviewed by the PMT;
• Be fully linked in order to provide the critical path;
• Include in detail all efforts required by the CM to prepare the GMP including review
times and major milestones;
• Be maintained current;
• Be base-lined at the establishment of the GMP and progress shall be compared to that
baseline.
As the work progresses in Construction Phase, the Project Director shall provide more details to
all of the phases of the Project Schedule. The Schedule shall include sufficient detail of the final
design and construction phases and identify and include all significant efforts that are required to
complete the Project on time as defined by the baseline schedule.
The CM shall provide an electronic P3e/c file of the current schedule status with the Monthly
Status Reports. The CM shall keep the Project Schedule current and update it weekly.
Deliverables: Tetra Tech shall provide the following items related to this task:
• Develop a critical path schedule for the Project in P3e/c that is all inclusive of the Project
from notice to proceed to completion of construction.
• Provide Monthly Critical Path Schedule Electronic Files
Provide monthly updated and status of critical path schedule files in P3. Continually
update schedule and status a minimum weekly.
• Provide Critical Path Schedule logic Diagrams and Distribute to the PMT for review.
• Provide a comprehensive and detailed critical path schedule based on all of the
information obtained during the process of developing the GMP.
Attachment number 1Page 5 of 10
6 Ft Gordon CM@ Risk
Task 6 Partnering
The Project Director shall prepare the partnering concept and conduct partnering sessions with
the PMT. The Phase I scope includes an allowance that will cover the preparation and facilitating
of the initial Partnering meeting. Upon establishing the GMP, an amendment will be submitted
for consideration of additional partnering sessions over the remaining project duration.
Deliverable: Tetra Tech shall provide partnering concept over the duration of Phase I and
Phase II of the project.
Task 7 Bidders Interest and Market Stimulation
The Construction Manager, with input from the PMT, shall prepare a list of all potential bidders
for the project work. This task also includes the prequalification of bidders for various Trade
Subcontracts. The CM will concentrate on participation of local businesses and firms able to
perform the work. The Project Director will implement a bidder’s interest campaign to stimulate
market interest in the project and conduct conferences and workshops with qualified contractors.
Bidders will be appropriately advised of the nature and availability of the work. Each bidder will
be required to ascertain the nature and character of the project conditions, and to work around
conflicts by planning ahead of construction activity. Close scrutiny will be given to the financial
strength, experience, proposed staffing and litigation history.
As detailed in the Local Small Business Opportunity Program Plan the Project Director shall
attract, solicit, develop, and track the success of local business firms interested in the Project.
Tetra Tech’ outreach efforts to promote participation by local owned businesses for
subcontracting on the project shall include the following:
• Contacts with Augusta’s Local Small Business Opportunity Program officer Guide and
encourage major subcontractors on the projects to include a target goal of 35% Local
Small Business Opportunity Program content within the execution of their scope of work.
• Outreach to the business community in coordination with PMT. This includes soliciting
local enterprises identified by PMT, DOT, the City of Augusta and other certifying
agencies.
• Host a local business procurement conference specific to the opportunities to bid on this
job.
• Notify listed local firms of upcoming opportunities to bid on subcontracts through
various media including working with trade publications, newspapers, and other
organizations.
• Post bidding documents at local and regional plan offices and trade organizations.
Deliverable: Tetra Tech shall create a Meeting Summary summarizing the discussions from
meetings with Augusta’s Local Small Business Opportunity Program officer and/or Chamber,
list of local firms contacted, procurement conference / event, and copies of posted bid
documents. These meeting summaries shall be distributed to the PMT for review.
Attachment number 1Page 6 of 10
7 Ft Gordon CM@ Risk
Task 8 Permitting
The CM shall provide technical support and documentation required for the PMT to complete the
regulatory permit applications for the Project. The PMT and the ENGINEER shall obtain the
regulatory permits. The Project Director shall attend up to five (5) meetings with PMT staff and
other regulatory agencies at the federal, state and local levels as necessary and as requested by
the PMT.
All building permits and licenses necessary for the prosecution of the Work shall be procured
and paid for by Project Director during the construction phase of the project unless specified
otherwise. Costs for Permit fees will be included in the costs of the GMP and memorialized in an
amendment to the Contract. If Project Director performs any Work without obtaining, or
contrary to, such permits or licenses, Project Director shall bear all costs arising there from.
Project Director shall pay all governmental charges and inspection fees necessary for the
prosecution of the Work.
Deliverable: Tetra Tech shall procure permits, attend up to 5 meetings, and provide up to 100
hours of technical support for permit applications.
Task 9 Preparation of Contract and Subcontract Documents
General: The Project Director shall prepare an initial procurement plan including prequalification
requirements and subcontracting strategy for review and acceptance by the PMT. This initial
strategy, including its basis and assumptions, will be reviewed and revised as appropriate to
formulate a final subcontracting strategy. The procurement requirements and procedures
consistent with the final subcontracting strategy will be incorporated to develop a project
procurement plan.
Task 9.1 – Prepare Contract Documents
The Project Director shall prepare contract documents for the Construction Management
Agreement (CMA) to be used as the form of agreement for the execution of the Project work.
The CMA will be submitted to and approved by the PMT prior to the establishing of the GMP
and commencement of the construction phase of the work.
Deliverable: Tetra Tech will develop and distribute to the PMT as required, a Final Construction
Management Agreement.
Task 9.2 – Bid Packages
The Project Director shall develop the bid packages by work scopes as identified in the final
subcontracting strategy. The bidders will be selected from the pool of qualified bidders
identified through a pre-qualification process. The bidding procedures will be detailed in a
Attachment number 1Page 7 of 10
8 Ft Gordon CM@ Risk
Procurement Plan. Some of the considerations for the bidding process will include the
following:
• Develop the bidding process and schedule for each procurement.
• Standardize items that may occur in several places within a work scope or across the
work scopes (including bid specifications, general requirements, etc)
• Use of internet for cost and time savings during procurement
• Insure total scope coverage without redundancy
Deliverable: Tetra Tech shall develop biddable subcontract packages for all elements of the
work.
Task 10 Pre-bid Conferences
The Project Director shall arrange for and conduct up to six (6) pre-bid conferences with
prospective bidders; using a standardized agenda, supplemented with project specific items that
address project administration claims avoidance, damages for delay, existing site conditions,
plant operational constraints, and other issues to ensure comprehensive and responsive bids.
Deliverable: Tetra Tech shall prepare Meeting Summaries documenting discussions and
responses to bidder’s inquiries at the conferences and distribute these summaries to the PMT.
Task 11 Bidding Services and Evaluations
The Project Director shall administer the bid and award process for all work. Any inquiries will
be appropriately addressed and tracked to ensure all are responded to.
The evaluation and award of bids to contractors/service provides may include the following:
• Price/Cost Analysis: A comparative bid analysis will be developed by comparing
major price or cost elements among the bidders. The evaluator may also
highlight any of the price or cost items that may be irregular or inappropriate
based on cost analysis or comparison with similar items or historical experience.
The result of the evaluation should be a determination of the best value price
offer, the competitive range, and whether or not there is a need for discussion
with one or more offerors in the competitive range. The evaluation will also
include potential price impact on known quantity uncertainties.
• Technical Evaluation: The technical evaluation will focus on each bidder’s
technical competency to perform the work and establishing the technical
distinctions between the proposals, if any, based on the presentation in the offer.
This will include safety, quality, schedule, experience, innovations, resources,
etc.
• Discussions/Negotiations: Discussions and/or negotiations may be required to
clarify price, scope, approach, schedule, etc.
Attachment number 1Page 8 of 10
9 Ft Gordon CM@ Risk
• Best & Final Offers (BAFOs) and Rebids: BAFOs and rebids may be required if
in the interest of the project, such as rescoping to meet the budget.
Discussions/negotiations may be used in place of BAFOs/rebids.
Deliverable: Tetra Tech shall develop a Bid Evaluation Report and recommendations for
award. Tetra Tech shall distribute the report to the PMT for review.
Task 12 Develop GMP and Finalize CMA
Within 14 days of completion of the bidding and negotiating process for all the work packages,
the Project Director shall prepare a summary of project costs including all direct and indirect
costs for the Project Director during the Construction Phase and shall submit to the PMT the
GMP along with all supporting forms as included in the Amendment No. 1 to the Agreement for
PMT’s review and approval.
12.1 BASIS OF GUARANTEED MAXIMUM PRICE
The Project Director shall include with the Guaranteed Maximum Price proposal a written
statement of its basis, which shall include:
1. A list of the Drawings and Specifications, including all addenda thereto and the
Conditions of the Contract, which were used in preparation of the Guaranteed Maximum
Price proposal.
2. A list of allowances and a statement of their basis.
3. A list of the clarifications and assumptions made by the Project Director in the
preparation of the Guaranteed Maximum Price proposal to supplement the information
contained in the Drawings and Specifications.
4. The proposed Guaranteed Maximum Price, including a statement of the estimated cost
organized by trade categories, allowances, contingency, and other items and the fee that
comprise the Guaranteed Maximum Price.
5. The Date of Substantial Completion of each project upon which the proposed
Guaranteed Maximum Price is based, and a schedule of the Construction Documents
issuance dates upon which the date of Substantial Completion of each project is based.
12.2 The Project Director shall meet with the Owner and PMT to review the Guaranteed
Maximum Price proposal and the written statement of its basis. In the event that the Owner or
PMT discovers any inconsistencies or inaccuracies in the information presented, they shall
promptly notify the Construction Manager, who shall make appropriate adjustments to the
Guaranteed Maximum Price proposal, its basis or both.
12.3 Unless the Owner accepts the Guaranteed Maximum Price proposal in writing on or before
the date specified in the proposal for such acceptance, and so notifies the Construction Manager,
in writing, the Guaranteed Maximum Price proposal shall not be effective without written
acceptance by the Construction Manager.
Attachment number 1Page 9 of 10
10 Ft Gordon CM@ Risk
12.4 Prior to the Owner's acceptance of the Construction Manager's Guaranteed Maximum Price
proposal and issuance of a Notice to Proceed, the Project Director shall not incur any cost to be
reimbursed as part of the cost of the work, except as the Owner may specifically authorize in
writing.
12.5 Upon acceptance by the Owner of the Guaranteed Maximum Price proposal, the Guaranteed
Maximum Price and its basis shall be set forth in Amendment No. 1 to this Agreement. The
Guaranteed Maximum Price shall be subject to additions and deductions by changes to the work
as provided in the Contract Documents; the date of Substantial Completion shall likewise be
subject to adjustment in accordance with the Contract Documents.
12.6 The Owner shall authorize and cause the ENGINEER to revise the Drawings and
Specifications to the extent necessary to reflect the agreed-upon assumptions and clarifications
contained in Amendment No. I. Such revised Drawings and Specifications shall be furnished to
the Project Director in accordance with schedules agreed to by the Owner, Engineer and
Construction Manager. The Project Director shall promptly notify the PMT and Owner' if such
revised Drawings and Specifications are inconsistent with the agreed upon assumptions and
clarifications.
12.7 The Guaranteed Maximum Price shall include In the Cost of the work only those taxes
which are enacted at the time the Guaranteed Maximum Price is established.
Deliverable: Tetra Tech shall develop a Final GMP and a signed CMA in order to commence
the Construction Phase of the work.
Attachment number 1Page 10 of 10
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Attachment number 2Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
Naming of Bridge over 1st Level Canal
Department:Clerk of Commission
Caption:Motion to approve recommendation to name the bridge over the 1st Level
Canal after the Honorable Mayor Hugh Lamar Hamilton, Sr. (Approved by
Engineering Services Committee May 24, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
6/1/2010 5:00 PM
Reynolds Street Parking Deck - CM at Risk
Department:Public Srevices Department - Facilities Management Division
Caption:Motion to approve recommendation to select R.J. Griffin & Company as
the Construction Manager @ Risk for the Reynolds Street Parking Deck.
The total amount of $458,195.00 for the General Conditions, Construction
Management Fees, and Pre-Construction Services are included in the overall
total project budget. (Approved by Engineering Services Committee May
24, 2010)
Background:During the Concept Design Phase of the project, a Request for
Qualifications (RFQ) was prepared to solicit qualification statements and
proposals for the Construction Manager at Risk (CM@Risk) Services for the
Reynolds Street Parking Deck Project. The RFQ was prepared and was
similar to the RFQ used to solicit qualification statements and proposals for
the CM@Risk Services for the Judicial Center and the TEE Center. See the
attached report from the evaluation committee.
Analysis:We received twelve (12) compliant responses for the Phase I qualifications
submittals. After these were evaluated by the selection committee a short list
of five (5) firms were selected, based on the scoring for Phase I, to
participate in the Phase II Interviews. After the Phase II Interviews were
completed and scored, the fees for the General Conditions Costs, CM Fees,
and Pre-Construction Services were opened and scored according to the
scoring matrix included in the Phase II submittal requirements. The
selection committee has completed the evaluation of the Phase I and Phase
II submittals from the Construction Managers and hereby recommends that
ARC begin contract negotiations with R. J. Griffin & Company.
Financial Impact:The total amount of $458,195.00 for the General Conditions, Construction
Management Fees, and Pre-Construction Services are included in the overall
total project budget of $10 million.
Alternatives:1. Approve recommendation to select R.J. Griffin & Company as the
Construction Manager @ Risk for the Reynolds Street Parking Deck. The
total amount of $458,195.00 for the General Conditions, Construction
Management Fees, and Pre-Construction Services are included in the overall
total project budget. 2. Select a different method of procuring the
construction phase services and award the total contract to a lump sum
bidder, which will delay the completion date of the project and increase the
total project costs.
Recommendation:
Approve recommendation to select R.J. Griffin & Company as the
Cover Memo
Construction Manager @ Risk for the Reynolds Street Parking Deck. The
total amount of $458,195.00 for the General Conditions, Construction
Management Fees, and Pre-Construction Services are included in the overall
total project budget.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL – 325051130 JL
206351102
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Page 1 of 6
Reynolds Street Parking Deck
CM @ Risk Selection Committee Evaluation Report
During the Concept Design Phase of the project, a Request for Qualifications (RFQ) was
prepared to solicit qualification statements and proposals for the Construction Manager
at Risk (CM@Risk) Services for the Reynolds Street Parking Deck Project. The RFQ
was prepared and was similar to the RFQ used to solicit qualification statements and
proposals for the CM@Risk Services for the Judicial Center and the TEE Center.
Respondents were required to submit the following as part of their responses to the first
phase of the selection process:
1. Technical Approach: (25 pts.)
Describe your firms’ approach to the Project, including preconstruction services,
(fast-track) phasing, scheduling, quality control, safety, testing and inspection,
commissioning, site security.
Explain how you will work closely with the Owner, the CIPM, and the Architect in
an atmosphere of collaboration.
Explain how you will work with the Owner, the CIPM, and the Architect to
manage costs during the design and construction phases, while maintaining the
Owner's desired level of construction and finish quality.
The extent of work that will be self-performed by the CM will be limited to general
conditions type items, unless approved otherwise by the Owner.
2. Firm Organizational Overview: (20 pts.)
Provide an overview of the firm, including the organization, identification of the
parent firm, subsidiaries and/or division, if applicable. Identify the prime office
location which will oversee the project, the principals, years in business and
average volume of work over the past five (5) years.
Provide an organization chart of your concept of the project and the proposed
distribution of work. Define the role each team member will play to accomplish
the scope of services required.
List all previous working relationships with Augusta.
3. Company Experience and Performance: (20 pts.)
Describe the CM Entity’s past experience on four (4) similar CM@Risk projects
that best demonstrate the abilities and experience of the firm. Include a narrative
giving a brief description of the project. In addition, include the following
information for each referenced project:
• Project Name
• Location
• Owner (include contact name and current telephone number for
Attachment number 1Page 1 of 6
Page 2 of 6
Owner’s Rep)
• Type of facility
• Principal-in-Charge of project
• Project Manager
• Architect (include contact name and current telephone number)
• Original contract amount
• Final contract amount
• Start and scheduled completion dates
• Actual completion date
Firms to be considered must have proven experience in At-Risk project delivery
for similar facilities. Indicate your firms experience with At-Risk project delivery.
Indicate if your firm has ever failed to complete any contract that was awarded to
you.
4. Experience, Competence and Commitment of Key Personnel: (15
pts.)
Explain how your firm would staff this project and what specific role each key
person will be assigned. Include personnel assigned to perform the following:
• Executive Management
• Preconstruction Management
• Project Management
• Cost Estimating
• Project Engineering
• Supervision of the Work
• Quality Control
• Safety
• Schedule Management
In terms of similar projects, summarize the qualifications, relative experience,
education and other significant information (i.e. years experience in current
position, years with company, etc.) for proposed key personnel to be assigned to
the project. Provide (2 pages max.) resumes for the following personnel:
• Project Director
• Preconstruction Manager
• Senior Project Manager
• Project Manager
• Superintendent
Identify percentage of the key individual’s time that will be devoted to this project.
Assurances must be made that personnel proposed will be available for the
duration of the project
List the projects and respective percentage of time the proposed key individuals
are presently committed to.
Attachment number 1Page 2 of 6
Page 3 of 6
5. Project Management and Controls: (20 pts.)
Identify your firm’s approach to:
• Quality Control for each component of the work that you would typically find
in a project of this nature. Explain the steps that the site team will take to
verify that quality standards are met in the final constructed project.
• Safety Control, including your firms’ accident prevention program and
submittal of a history of your firms’ Experience Modification Rate (EMR) and
OSHA Lost Time Accident rate for the past five (5) years.
• Schedule Management, including schedule type, level of detail, software
utilized, frequency of updates and recovery procedures.
• A Cost-Loaded Schedule will be used on this project. Explain how you will
prepare the initial schedule and your experience using a Cost-Loaded
Schedule on previous projects.
• Documentation Control: Constructware, a web-based project management
documentation application service provider will be used on this project, to
manage project documentation, such as meeting minutes, RFI’s, schedules,
submittals, etc. Explain how you will implement this tool into your project
management plan.
• Subcontractor Management. Explain the process you will use to manage
communication, collaboration, execution, quality, and safety performance of
subcontractors.
6. Peer References: (20 pts.)
Provide references from four (4) Architectural firms, and four (4) Subcontractors
that have worked on projects your firm has completed in the past five (5) years,
preferably on projects that the key personnel were assigned to as indicated in
your response above. If not included above, include project name, location, brief
description of scope of work, budget, current telephone number, physical
addresses and email addresses. Provide current/verified contact information for
all references used for this RFQ.
7. Augusta Metropolitan Area Experience: (10 pts.)
Provide a list of projects that your firm has completed in the past five (5) years, or
are in the process of completing, that are in the Augusta Metropolitan Area. The
Augusta Metropolitan Area is defined as a 50 mile radius of downtown Augusta.
8. Financial Strength: (10 pts.)
Submit a complete set of audited financial statements for the last three (3) years.
Provide a letter from your bonding company certifying that they intend to issue a
bid bond, and a payment and performance bond for this project.
9. Backlog: (10 pts.)
Describe your recent, current, and projected workload and explain how this
project will be managed given your firms’ obligations to other clients.
Attachment number 1Page 3 of 6
Page 4 of 6
10. Legal Matters: (10 pts.)
Provide a list of all contracts over the past five (5) years that resulted in litigation
or arbitration proceedings, with an explanation of the matters in dispute, the
parties involved, the amounts in dispute, and the outcome of the proceeding.
Short-listed firms will be required to submit a fully executed original “Certification
of Absence of Suspension, Debarment, Voluntary Exclusion, or Determination of
Ineligibility”.
11. PRE-CONSTRUCTION SERVICES : (20 pts.)
The CM shall assist the Owner and Architect during design and construction
documents Pre-Construction phase, prior to the Construction Phase. Explain the
process you use during the Pre-Construction Phase of the project.
Estimates will be required at each of the following phases: Design Development,
50-60% Construction Documents (GMP), 100% CDs.
Provide three (3) examples of projects where you have provided Pre-
Construction services.
A selection committee was formed to evaluate and rank the qualification statements.
The committee consisted of the following members:
Selection Committee:
Name Organization
Barry White ARC Convention and Business Bureau
Bob Kuhar Morris Communications
Don Green Heery International
Geri Sams and Phyllis Mills Augusta Procurement Division
The following RFQ was sent to the newspaper on January 27, 2010:
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, March 16, 2010 @
3:00 p.m. FOR FURNISHING:
RFQ ITEM #10-039 Construction Manager @ Risk Augusta Reynolds
Street Parking Deck for Augusta, Georgia
RFQs will be received by: The Augusta Commission hereinafter referred to as the
OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Attachment number 1Page 4 of 6
Page 5 of 6
RFQ documents may be examined at the office of the Augusta, GA Procurement
Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-
Qualification meeting will be held on Monday, March 1, 2010 @ 2:00 p.m. in the
Commission Chambers – Room 802. All questions must be submitted in writing
to the office of the Procurement Department by Thursday, March 4, 2010 @ 3:00
p.m. by fax at 706-821-2811 or by mail. No RFQ will be accepted by fax, all must be
received by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date
of opening.
An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific
requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director.
Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source
other than the office of the Procurement Department is not advisable. Acquisition
of RFQ documents from unauthorized sources places the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his
qualifications.
At the pre-qualification conference a total of 17 firms attended the meeting.
On March 16, 2010, 17 qualification statements were submitted, however, three (3) of
those were deemed to be non-compliant by the Procurement Team and one (1) was
deemed to be late.
On March 23rd, the qualification statements were issued to the Selection Committee to
begin their review. The reviews were scheduled to take 7 to complete. During this time,
all references were checked and D&B Reports were prepared for each firm.
In the morning of March 31st, the Selection Committee met to review the qualifications
and to rank each firm according to the points system established in the RFQ. The top
five (5) firms were advised the next day that they would be invited to participate in the
second phase of the selection process to prepare for an interview on April 21st and to
prepare their fee proposals for the general conditions costs, construction management
fee, and pre-construction services.
Each firm on the short list was issued additional information regarding the project
including:
The Phase II Requirements
Schedule of General Conditions Costs
Delineation of Work Responsibilities
Fees & General Conditions Costs
Owner CM Contract
Front End Specifications
Attachment number 1Page 5 of 6
Page 6 of 6
Schematic Design Phase Submittal
This information was issued to each firm so that they could prepared for the interview
and prepare a proposal for the fees for their services.
Interviews with C.D. Moody, M.B. Kahn, The Potts Company, Robbins & Morton, and
R.J. Griffin were conducted on Wednesday April 21, 2010.
After the Phase II Interviews were completed and scored, the fees for the General
Conditions Costs, CM Fees, and Pre-Construction Services were opened and scored
according to the scoring matrix included in the Phase II submittal requirements. The
selection committee has completed the evaluation of the Phase I and Phase II submittals
from the Construction Managers and hereby recommends that ARC begin contract
negotiations with R. J. Griffin & Company.
Attachment number 1Page 6 of 6
Attachment number 2Page 1 of 4
Attachment number 2Page 2 of 4
Attachment number 2Page 3 of 4
Attachment number 2Page 4 of 4
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, March 16, 2010 @ 3:00 p.m. for
furnishing:
RFQ ITEM #10-039 Construction Management @ Risk for the New Parking Deck for the
City of Augusta
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Conference will
be held on Monday, March 1, 2010 at 2:00 p.m. in the Procurement Department – Room 605. All
questions must be submitted in writing to the office of the Procurement Department by fax at 706 821-
2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Thursday, March 4, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 4, 11, 18, 25, 2010
Metro Courier February 10, 2010
cc: Fred Russell Administrator
Tameka Allen Interim Deputy Administrator
Jack Turner Heery International
Don Greene Heery International
Steve Kimsey Heery International
Attachment number 3Page 1 of 1
VENDORS Attachment B Bidders Form Original Eight Copies Addendum
C. D. Moody Construction
6017 Redan Road
Lithonia, GA 30058
YES YES YES YES YES
Choate Construction Co.
101 W Mulberry Blvd Ste 200
Savannah, GA 31322
YES YES YES YES YES
Cordil Construction LP
3400 Peachtree Road NE Ste 111
Atlanta, GA 30326
YES YES YES YES YES
Garbutt/Christian LLC
2812B Hillcreek Drive
Augusta, GA 30909
YES YES YES YES YES
Hogan Construction Group
5075 Avalon Ridge Parkway
Norcross, GA 30071
YES YES YES YES YES
M.B. Kahn Construction Co.
P.O. Box 1179
Columbia, SC 29202
YES YES YES YES YES
McKnight Construction Co.
P.O. Box 204718
Augusta, GA 30917
YES YES YES YES YES
Panattoni Construction
3500 Lennox Road
Atlanta, GA 30326
YES YES YES YES YES
Potts
981 E Freeway Drive
Conyers, GA 30094
YES YES YES YES YES
R.J. Griffin & Company
1021 15th Street Suite 9
Augusta, GA 30901
YES YES YES YES YES
Robins & Morton
400 Shades Creek Parkway
Birmingham, AL 34209
YES YES YES YES YES
VCC
1000 Abernathy Road, Suite 1130
Atlanta, GA 30328
YES YES YES YES YES
Brasfield & Gorrie
1990 Vaughn Road
Kennesaw, GA 30144
R.W. Allen
1015 Broad Street
Augusta, GA 30907
Kuhlke Construction & Associates
3704 Benchmark Drive
Augusta, GA 30909
Pinnacle USA, Inc.
3001 Monroe Hwy Ste 300A
Watkinsville, GA 30677
Whiting-Turner
990 Hammond Drive, #1100
Atlanta, GA 30328
RFQ Item #10-039
Construction Management @ Risk for the New Parking Deck
for the City of Augusta
RFQ Due: Tuesday, March 16, 2010 @ 3:00 p.m.
NON-COMPLIANT
LATE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NON-COMPLIANT
E-VERIFY NUMBER INVALID
Page 1 of 1
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Attachment number 6Page 1 of 5
Attachment number 6Page 2 of 5
Attachment number 6Page 3 of 5
Attachment number 6Page 4 of 5
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Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Attachment number 8Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on May 18, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
District 3 appointments
Department:
Caption:Motion to approve the attached appointment and reappointments to various
Augusta-Richmond County Boards, Authorities and Commissions
representing District 3.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
District 5 appointments
Department:
Caption:Motion to approve the appointment of Mr. David S. Young to the General
Aviation Commission representing District 5.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
6/1/2010 5:00 PM
General Counsel
Department:
Caption:Motion to approve the appointment of Andrew MacKenzie as General
Counsel for Augusta-Richmond County.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
Tax Valuations
Department:
Caption:Discuss recent increased tax valuations. (Requested by Mayor Pro Tem
Alvin Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
6/1/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo