HomeMy WebLinkAbout2010-04-01-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
4/1/2010
5:00 PM
INVOCATION:
Father Matthew Ericksen, Parochial Vicar, St. Joseph Catholic Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Wayne Hawkins. RE: Mayor's Masters Reception.
Attachments
B. Mr. Dan Walton, Executive Director. RE: Update from Richmond County Medical
Society Project Access, Inc. relating to program operations and statistics.
Attachments
C. Mr. John Shields, ShieldsDESIGN LLC RE: Update relative to the Augusta
Development Plan; Augusta Green Agenda.
Attachments
CONSENT AGENDA
(Items 1-39)
PUBLIC SERVICES
1. Motion to approve New Application: A. N. 10 - 14: A request by Jack B. Lee for an
on premise consumption Liquor, Beer & Wine license to be used in connection with
the Punch Bowl Lounge located at 3179 Gordon Hwy. There will be Dance. District
3. Super District 10. (Approved by Public Services Committee March 22, 2010)
Attachments
2. Motion to approve New Application: A. N. 10 - 15: request by Roderick D. Stokes
for an on premise consumption Liquor, Beer & Wine license to be used in
connection with S. Bar. Inc. located at 1505-A North Leg Rd. There will be Dance.
District 3. Super District 10. (Approved by Public Services Committee March 22,
2010)
Attachments
3. Motion to approve New Ownership Application: A. N. 10 - 16: request by Sae Shin
for an on premise consumption Beer & Wine license to be used in connection with the
Soy Noodle House located at 1032 Broad St. There will be Sunday Sales. District
1. Super District 9.(Approved by Public Services Committee March 22, 2010)
Attachments
4. Motion to approve New Ownership Application: A. N. 10 -18: request by David H.
Ryther, Jr. for an on premise consumption Beer license to be used in connection with
the Hospitality Food Services - Augusta LLC located at 78 Milledge Rd. There will
be Sunday Sales. District 1. Super District 9. (Approved by Public Services
Committee March 22, 2010)
Attachments
5. Motion to approve Amendment #3 to the Cooperative Agreement for
nutrition program for Senior Services with CSRA RC. (Approved by Public
Services Committee March 22, 2010)
Attachments
6. Motion to authorize a Pre-Application Grant to the Georgia Department of Natural
Resources for a 2010 Land and Water Conservation Fund (LWCF) Grant. (Approved
by Public Services Committee March 22, 2010)
Attachments
7. Motion to approve the 2010 Operational Agreement for the Augusta Soccer Park
with the Administrator providing a funding source at the April 1st meeting.
(Approved by Public Services Committee March 22, 2010)
Attachments
ADMINISTRATIVE SERVICES
8. Motion to approve Redevelopment Plan and Formation of URA as well as approval
of an Intergovernmental Agreement between Augusta and the Newly Formed URA
with some minor cleanup changes and one substantive revision to delineate between
the bonding powers under the urban redevelopment law and under the redevelopment
powers law, to approve the two accompanying resolutions and to approve the
appointment of the board to include Tameka Allen as chairman to a three-year term,
Betty Beard as Vice-Chair to a three-year term, George Patty to a two-year term,
Tim Schroer to a two-year term and Erik Montgomery to a one-year term and no
term limitations. (Approved by Administrative Services Committee March 22,
2010)
Attachments
9. Motion to approve proposed pay study process for 2010 / 2011 / 2012. (Approved
by Administrative Services Committee March 22, 2010)
Attachments
PUBLIC SAFETY
10. Motion to approve awarding of Bid Item #10-038, Work Uniforms for the Augusta
Fire Department. (Approved by Public Safety Committee March 22, 2010)
Attachments
11. Motion to approved acquisition of Icon Case Management Software for the
Richmond County Civil & Magistrate Court Clerk. (Approved by Public Safety
Committee March 22, 2010)
Attachments
12. Motion to approve the Administrator's recommendation to award the Design/Build
Construction of a new Substation for the Marshal's Office to Allen-Batchelor
Construction. (Approved by Public Safety Committee March 22, 2010)
Attachments
13. Motion to approve the submission by the Superior Court of a grant application for the
continuation of treatment services for the Augusta Judicial Circuit Drug Court for the
period July 1, 2010 - June 30, 2011 with no matching funds required. (Approved by
Public Safety Committee March 22, 2010)
Attachments
FINANCE
14. Motion to approve replacements with three Crown Victorias vehicles for the
Marshal’s Office . (Approved by Finance Committee March 22, 2010)
Attachments
15. Motion to approve request from Public Services Department-Maintenance Division
to replace a current 48-month lease of two motor graders with a new 60-month lease
from Yancey Brothers Caterpillar, Inc of Augusta, Georgia for $2,030.28 each per
month (Georgia State Contract Bid # SWC-9078254621). (Approved by Finance
Committee March 22, 2010)
Attachments
16. Motion to approve the purchase of 5 Chevrolet Impalas for the Sheriff’s Office,
Criminal Investigation Division (CID) from Grant Funds. (Approved by Finance
Committee March 22, 2010)
Attachments
17. Motion to approve for the purchase of Sheriff’s Office public safety vehicles for
2010 from Capital Outlay funds. (Approved by Finance Committee March 22,
2010)
Attachments
18. Motion to approve abatement of ad valorem taxes on property acquired by Augusta
and Land Bank. (Approved by Finance Committee March 22, 2010)
Attachments
19. Motion to approve the recommendation of the Administrator to allow him to work
with Dr. Bloodworth to negotiate and come back with a final detailed plan to
accomplish the needs of both the city and the university regarding a 9.5 acre tract
adjacent to their current housing facilities in assocation with Augusta State
University's Master Plan. (Approved by Finance Committee March 22, 2010)
Attachments
20. Motion to approve the purchase of additional shelving and other items in the amount
of $475,600 funded from SPLOST III , IV and project contingency. (Approved by
Finance Committee March 22, 2010)
Attachments
21. Motion to approve the amounts of disbursements to outside agencies from April
through the end of June, 2010 with the 15% reduction. (Approved by Finance
Committee March 22, 2010)
Attachments
ENGINEERING SERVICES
22. Motion to approve and authorize Augusta Engineering Department (AED) to offer
mid-range salary to a potential candidate for the Chief Surveyor (Civil Engineer III)
position. (Approved by Engineering Services Committee March 22, 2010)
Attachments
23. Motion to approve contract award to ATC Associates Inc. for storm water permitting
services. (Approved by Engineering Services Committee March 22, 2010)
Attachments
24. Motion to approve construction contract award to Blair Construction in the amount
of $771,378.13. (Approved by Engineering Services Committee March 22,
2010)
Attachments
25. Motion to approve the Solid Waste Department to purchase fuel using the most
economical means –the state contract and/or the Augusta bid item. (Approved by
Engineering Services Committee March 22, 2010)
Attachments
26. Motion to approve or deny the use of Compressed Natural Gas as the required fuel
source for the Solid Waste Collections Contract. (Approved by Engineering
Services Committee March 22, 2010)
Attachments
27. Motion to approve the Solid Waste Department bonding of $20 million dollars for its
gas collection and control system. (Approved by Engineering Services Committee
Attachments
March 22, 2010)
28. Motion to authorize condemnation to acquire 8,994 sq. ft. of permanent easement of
2993 Willis Foreman Road - PIN: 151-0-020-00-0. (Approved by Engineering
Services Committee March 22, 2010)
Attachments
29. Motion to authorize condemnation to acquire 11,556 sq. ft. of permanent easement
and 5,658 square feet of temporary easement of 4116 Deans Bridge Road - PIN: 150-
0-002-00-0. (Approved by Engineering Services Committee March 22, 2010)
Attachments
30. Motion to approve the purchase of parts to rebuild 5 control panels for various lift
stations. (Approved by Engineering Services Committee March 22, 2010)
Attachments
31. Motion to approve Georgia Power Company Governmental Encroachment
Agreement No. 31189. (Approved by Engineering Services Committee March 22,
2010)
Attachments
32. Motion to approve and accept a Deed of Dedication and Maintenance Agreement for
Highland Ridge Office Park. (Approved by Engineering Services Committee
March 22, 2010)
Attachments
33. Motion to approve and accept a Deed of Dedication from USPG Portfolio Two, LLC
(WalMart, Bobby Jones). (Approved by Engineering Services Committee March
22, 2010)
Attachments
34. Motion to approve an Option for the purposes of acquiring an easement between
Electrical Realty And Sales Company, as owner, and Augusta, Georgia, as optionee,
in connection with the Marvin Griffin Road Improvement Project, (300 sq. ft.)
permanent drainage and utility easement and (6,459 sq. ft.) of temporary construction
easement from the property located at: 1431 Marvin Griffin Road, private, at the
purchase price of $600.00. (Approved by Engineering Services Committee March
22, 2010)
Attachments
35. Motion to approve award of Construction Contract to J. Harris Trucking and
Construction, Inc. in the amount of $297,101.48 for the Storm Drainage
Improvements at Village West, subject to receipt of signed contracts and proper
bonds as requested by AED. Funding is available from SPLOST Phase IV Fund
Account Balance. (Approved by Engineering Services Committee March 22,
2010)
Attachments
36. Motion to approve the Capital Project Budget number 324-041110-201824333 and
award the Design Consultant Services Agreement to Cranston Engineering Group,
PC, in the amount of $196,430.00 for the Wrightsboro Road Widening, Phase I
project. Funding is available in the project engineering account for the Engineering
Department. (Approved by Engineering Services Committee March 22, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
37. Motion to approve the minutes of the regular meeting of the Commission held on
March 16, 2010.
Attachments
APPOINTMENT(S)
38. Motion to approve the following appointments Brenda Morton, Augusta Library
Board, Paul Muckenfuss Sr., Riverfront Development Review Board, George
(Chip) Fisher, Jr., General Aviation Commission, Harry James, Historic
Preservation Commission, Gregory O'Connor, Public Facilities, Inc., Cary Rivers,
Augusta Port Authority, Aishia Leverett, ARC Personnel Board, Thomas
B.Burxton, Citizen Small Business Advisory Board, Brook N.Buxton, Canal
Authority, Donald Thompson, Augusta Aviation Commission, Rick Keurogllan,
ARC Planning Comission, Birkie Ayer, ARC Tree Commission representing District
1.
Attachments
ATTORNEY
39. An Ordinance to amend the Augusta, GA Code Title One Section 1-2-2 relating to
the time and place for Commission and Committee meetings of the Augusta-
Richmond County Board of Commissioners; to repeal all Code sections and
Ordinances and parts of Code sections and Ordinances in conflict herewith; to provide
an effective date and for other purposes. (Approved by the Augusta Commission
March 16, 2010 - second reading)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
4/1/2010
AUGUSTA COMMISSION
REGULAR AGENDA
4/1/2010
(Items 40-44)
Upcoming Meetings
www.augustaga.gov
ADMINISTRATIVE SERVICES
40. Motion to approve amending the City’s 2007, 2008 and 2009 Action Plans for the
reprogramming of $113,045 in CDBG funds and allow a change in beneficiaries for
certain Homelessness Prevention and Rapid Re-Housing (HPRP) Projects.
Attachments
PETITIONS AND COMMUNICATIONS
41. Consider an appeal hearing for Hill Baptist Church regarding the denial of their
request from the Historic Preservations Commission for a Certificate Of
Appropriateness (COA) relating to the demolition of their property located at 1111
Troupe Street.
Attachments
SUBCOMMITTEE
Chronic Nuisance Property Ordinance
42. Update from Commissioner Joe Bowles, Chairman of the Chronic Nuisance Property
Ordinance Study Subcommittee.
Attachments
OTHER BUSINESS
43. Motion to approve a Resolution urging completion of the planned permanent
respository project at Yucca Mountain. (Requested by Commissioner Joe Jackson)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
44. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
4/1/2010 5:00 PM
Invocation
Department:Clerk of Commission
Caption:Father Matthew Ericksen, Parochial Vicar, St. Joseph Catholic Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Mayor's Masters Reception
Department:
Caption:Mr. Wayne Hawkins. RE: Mayor's Masters Reception.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Project Access
Department:
Caption:Mr. Dan Walton, Executive Director. RE: Update from Richmond County
Medical Society Project Access, Inc. relating to program operations and
statistics.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
ShieldsDESIGN LLC
Department:
Caption:Mr. John Shields, ShieldsDESIGN LLC RE: Update relative to the
Augusta Development Plan; Augusta Green Agenda.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 14: A request by Jack B.
Lee for an on premise consumption Liquor, Beer & Wine license to be
used in connection with the Punch Bowl Lounge located at 3179 Gordon
Hwy. There will be Dance. District 3. Super District 10. (Approved by
Public Services Committee March 22, 2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4345.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 10 - 15: request by Roderick
D. Stokes for an on premise consumption Liquor, Beer & Wine license to
be used in connection with S. Bar. Inc. located at 1505-A North Leg Rd.
There will be Dance. District 3. Super District 10. (Approved by Public
Services Committee March 22, 2010)
Background:This is a new application. Formerly the teen club Platinum.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4345.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approoval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 10 - 16: request by
Sae Shin for an on premise consumption Beer & Wine license to be used in
connection with the Soy Noodle House located at 1032 Broad St. There will
be Sunday Sales. District 1. Super District 9.(Approved by Public
Services Committee March 22, 2010)
Background:This is a new ownership application. Formerly in the name of Anthony
Privat.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 10 -18: request by
David H. Ryther, Jr. for an on premise consumption Beer license to be used
in connection with the Hospitality Food Services - Augusta LLC located at
78 Milledge Rd. There will be Sunday Sales. District 1. Super District 9.
(Approved by Public Services Committee March 22, 2010)
Background:This is a new application. Formerly in the name of Centerplate.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1815.00.
Alternatives:
Recommendation:License & Inspections recommends approval.The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Amendment to cooperative agreement CSRA RC
Department:Recreation and Parks
Caption:Motion to approve Amendment #3 to the Cooperative Agreement for
nutrition program for Senior Services with CSRA RC. (Approved by
Public Services Committee March 22, 2010)
Background:Recreation and Parks operates the senior nutrition meal program in
Richmond County thru grants provided thru a cooperative agreement with
CSRA RC.
Analysis:This amendment reflects a slight decrease in allocated funds from Title III
C-1 due to the additional funding received from the ARRA(stimulus)
program that had to be spent first.
Financial Impact:Decrease in grant funding in the amount of $28,237, and a decrease in local
match funds of $3,137.
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
see attached.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Authorization for Grant Application for 2010 Land and Water Conservation Fund
Department:Recreation and Parks - Tom Beck, Director
Caption:Motion to authorize a Pre-Application Grant to the Georgia Department of
Natural Resources for a 2010 Land and Water Conservation Fund (LWCF)
Grant. (Approved by Public Services Committee March 22, 2010)
Background:The federal LWCF grant program helps state and local governments acquire
lands, and develop and rehabilitate recreation facilities. LWCF requires
grant recipients to provide at least 50% in matching funds for each project.
Analysis:The LWCF grant application would be used as a 50-50 matching grant to
obtain 2 parcels of property adjacent to City owned proerty at Butlre Creek
and HWY 56 for a new park development.
Financial Impact:The purchase price of the two parcels required for this new park
development is $82,300, of which the City would apply for a match of
$41,150. Funds for this purchase have been identified with SPLOST funds.
Alternatives:1. To proceed with a pre-application grant to acquire matching federal funds
for land acquisition required for new park development at Butler Creek and
HWY 56. 2. Move No Action.
Recommendation:1.Approve authorization for a preapplication grant for 2010 LWCF funding.
Funds are Available in
the Following
Accounts:
323061110-296060990
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Operational Agreement for Augusta Soccer Park
Department:Recreation and Parks
Caption:Motion to approve the 2010 Operational Agreement for the Augusta Soccer
Park with the Administrator providing a funding source at the April 1st
meeting. (Approved by Public Services Committee March 22, 2010)
Background:The Augusta Arsenal Gunners Soccer Club, Inc. has managed programs and
field scheduling at Augusta Soccer Park, thru a lease agreement with Augusta
Recreation and Parks, since the park opened in 1996. In 2005, the city entered
into an operational agreement for the soccer club to also maintain the park, with
the city allocating funds for this purpose. The level of funding has been
$50,000 each year, and is budgeted at $42,500 for 2010.
Analysis:The operational agreement has saved the Recreation and Parks Dept. over
$75,000 annually by having the soccer club take on these responsibilities, which
includes all field maintenance, mowing, trash collection and payment of
utilities. If the soccer club were to terminate this agreement, additional funding
would have to be allocated to the Recreation and Parks Dept. to hire staff for
maintenance of the park, currently done by volunteers and conract labor with
the soccer club.
Financial Impact:$50,000 is being requested for 2010, and $42,500 is currently budgeted.
Alternatives:1. To approve the agreement at $50,000, with the additional $7,500 being added
to the Soccer Park budget to cover this agreement. 2. Approve the agreement at
the budgeted $42,500.
Recommendation:#1 - to approve at $50,000.
Funds are Available in
the Following Accounts:$42,500 in acct# 101061473 5711110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
STATE OF GEORGIA )
)
COUNTY OF AUGUSTA-RICHMOND )
Seventh Amendment to Lease
This amendment to lease, effective this ______ day of _______________, 2010 is entered into
between AUGUSTA GEORGIA, a political subdivision of the State of Georgia, hereinafter
referred to as (Lessor), and AUGUSTA ARSENAL SOCCER CLUB, INC., a Georgia
Corporation, hereinafter referred to as (Lessee). Lessor and Lessee shall sometimes be referred to as
(Parties).
Witnesseth:
WHEREAS, On October 1, 1996 Lessor and Lessee entered into a long term lease agreement,
attached hereto as Exhibit “A”, to provide Lessee with the right to operate certain property owned
by Lessor for recreational, educational, and other purposes (“Lease Agreement”); and
WHEREAS, On September 4, 2001 said Lease Agreement was amended in writing by an
Amendment to Lease, attached hereto as Exhibit “B” to provide for the construction and use of a
multi-purpose building (“Amendment to Lease”).
WHEREAS, on September 11, 2002 said Lease Agreement was amended in writing by a Second
Amendment to Lease, attached hereto as Exhibit “C” to provide for the installation of field lighting
(Second Amendment to Lease).
WHEREAS, on January 18, 2005 said Lease Agreement was amended in writing by a Third
Amendment to lease, attached hereto as Exhibit “D” to provide for maintenance and operation to
the property (Third Amendment to Lease).
WHEREAS, on January 20, 2006 said Lease Agreement was amended in writing by a fourth
amendment to lease, attached hereto as Exhibit E, to provide for maintenance and operations to the
property (Fourth Amendment to Lease)
Attachment number 1Page 1 of 3
WHEREAS, on February 6, 2007 said Lease Agreement was amended in writing by a fifth
amendment to lease, attached hereto as Exhibit F, to provide for maintenance and operation to the
property (Fifth Amendment to Lease)
WHEREAS, on August 21, 2007 said Lease Agreement was amended in writing by a sixth
amendment to lease, attached hereto as Exhibit G, to provide for Lighting Improvement to the
property (Sixth Amendment to Lease)
NOW, THEREFORE, in consideration of the October 1, 1996 Lease Agreement, the September
4, 2001 Amendment to Lease, the September 11, 2002 Second Amendment to Lease, the January
18, 2005 Third Amendment to Lease, the January 20, 2006 Fourth Amendment to Lease and the
mutual benefits of maintenance and operation of said leased property, the Parties hereby amend said
Lease Agreement by adding the following new provision thereto:
1. The term of this amendment shall be begin January 1, 2010 and terminating
December 31, 2010.
2. Lessee acknowledges that Lessor has paid $50,000 for 2008 and $50,000 for 2009
and has satisfied all financial obligations to Lessee during that timeframe.
3. Lessor shall allocate to the lessee the amount of $50,000 for the purpose of
providing all maintenance, upkeep and all other operational costs associated with the leased
property for 2010. These operational responsibilities shall include, but not be limited to, all
electrical, water sewer, janitorial, field preparation and maintenance building repairs and
bleacher maintenance and repairs.
4. Lessor shall be responsible for field lighting maintenance and upkeep,
including but not limited to, replacement of bulbs and fixtures as needed, pole maintenance
and repairs, electrical wiring repairs and redirection of lights as necessary.
Attachment number 1Page 2 of 3
5. Lessor shall provide a minimum of thirty (30) working days of one (1)
inmate crew consisting of a Correctional Officer and six (6) inmates for the purpose of
providing grounds maintenance services at the leased property. Work requests associated
with this stipulation shall be directed by the lessee.
6. Lessor agrees to provide the grounds maintenance equipment as outlined in
attachment 1 to the lessee for the term of this agreement. The Lessor shall provide such
equipment in good working order at the commencement of this agreement, and the Lessee
agrees to return said equipment in good working order at the conclusion of this agreement,
minus normal wear and tear associated with it’s use.
7. The payment schedule from the Lessor to the Lessee shall be as follows:
$12,500.00 – payable by February 20th, 2010
$12,500.00 – payable by April 15, 2010
$12,500.00 – payable by July 15, 2010
$12,500.00 – payable by October 15, 2010
8. Except as amended herein the terms of the October 1, 1996 Lease Agreement
remain in full force and effect and govern the responsibilities between the Lessor and Lessee.
IN WITNESS WHEREOF, Lessor and Lessee executed, signed, sealed, and delivered this
amendment to lease agreement in duplicate effective the day and year first written above.
Augusta Arsenal Soccer Club, Inc. Augusta Georgia,
__________________________ _______________________
President Mayor Deke Copenhaver
Attest:____________________ Attest:_________________
Secretary Clerk
Attachment number 1Page 3 of 3
Commission Meeting Agenda
4/1/2010 5:00 PM
Motion to Approve Redevelopment Plan and Formation of URA as well as Approval of an Intergovernmental
Agreement between Augusta and the Newly Formed URA
Department:Law
Caption:Motion to approve Redevelopment Plan and Formation of URA as well as
approval of an Intergovernmental Agreement between Augusta and the
Newly Formed URA with some minor cleanup changes and one substantive
revision to delineate between the bonding powers under the urban
redevelopment law and under the redevelopment powers law, to approve the
two accompanying resolutions and to approve the appointment of the board
to include Tameka Allen as chairman to a three-year term, Betty Beard as
Vice-Chair to a three-year term, George Patty to a two-year term, Tim
Schroer to a two-year term and Erik Montgomery to a one-year term and
no term limitations. (Approved by Administrative Services Committee
March 22,
2010)
Background:On March 16, 2010 the Commission designated Laney Walker/Bethlehem as
an area in need of urban redevelopment.
Analysis:This action is in accordance with the steps necessary to effectuate the
creation of a Urban Redevelopment Agency (URA) and to put in place an
agreement between this entity and Augusta regarding bonding financing for
the Laney Walker/Bethlehem Redevelopment Area.
Financial Impact:To be determined based on finance and bonding plan.
Alternatives:Decline to Approve Motion.
Recommendation:Approve Motion.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Attachment number 2Page 1 of 4
Attachment number 2Page 2 of 4
Attachment number 2Page 3 of 4
Attachment number 2Page 4 of 4
Commission Meeting Agenda
4/1/2010 5:00 PM
Proposed Pay Study Process
Department:Administrator
Caption:Motion to approve proposed pay study process for 2010 / 2011 / 2012.
(Approved by Administrative Services Committee March 22, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Reprogram CDBG & HPRP
Department:Housing and Community Development Department
Caption:Motion to approve amending the City’s 2007, 2008 and 2009 Action Plans
for the reprogramming of $113,045 in CDBG funds and allow a change in
beneficiaries for certain Homelessness Prevention and Rapid Re-Housing
(HPRP) Projects.
Background:
Because certain agencies are forfeiting the balance of their grant funds and
certain non-profits would like to change the beneficiaries they intend to
serve, it has become necessary to reprogram funds. We are proposing that
funds be reprogrammed FROM the following projects: 1. ARC
Planning Commission FY2007 - $1,322.97 Justification: The Planning
Commission was awarded a $40,000 grant in Year 2007 to perform planning
activities for the Housing and Community Development (HCD) and to assist
the Department in carrying out its environmental assessments for federal
projects. HCD has hired a planner; therefore there is no longer a need for the
Planning Commission (PC) services. George Patty has been very kind in
allowing his staff to train HCD’s staff. We are requesting that the balance of
the grant, $1,322.97 be reprogrammed. 2. Walton Options FY2008 -
$1,385.72 Justification: This agency received a grant of $25,000 in Year
2008 to provide job training and employment to persons with disabilities
through the recycling and re-use of usable medical equipment such as
wheelchairs, shower benches and walkers. Persons were trained to clean and
repair the equipment for reuse by low income persons unable to purchase
that type of equipment. The agency notified staff that they were not in need
of the balance of the grant. Therefore, we are recommending that the
balance, $1,385.72 be reprogrammed. 3. Turpin Hill Neighborhood
Cleanup – FY 2009 - $5,000 Justification: Funds were designated for clean-
up of the Turpin Hill Neighborhood this past April 2009. The clean-up has
taken place and License and Inspection subsidized all the
costs. Therefore, there is no longer a need for these funds. 4.
Economic Development Loan Program FY2009 - $26,836.31
Justification: The Economic Development Loan Program also known as the
Small Business/Recruitment Program has approximately $415,000 in the
fund which will be used to provide loans to small businesses. HCD is in
need of $34,545 to continue its Homeless Transportation Program. We are
recommending that $26,836.31 of the ED Loan Program be reprogrammed
to continue the Homeless Transportation Program. 5. Bethlehem
Community Center Acquisition – FY2009 - $78,500 Because of the methane
gas problem at Carrie Mays Park, it was proposed that the basketball court
and playground be moved. However, it has been determined by the
Recreation Department staff that the greatest park needs are at the Henry
Brigham Center. Staff is proposing the above funds ($103,045) be
reallocated to the following projects: 1. Homeless Transportation
Cover Memo
Program - $34,545 Last year, the City was awarded a Supportive Housing
Program grant which was used to purchase a van which is being used to
provide transportation to homeless persons. Transportation is provided to
homeless persons through referrals from Continuum of Care partner
agencies serving the homeless. This will be a one-time funding with CDBG
funds for Year 2010. Staff has submitted an application to HUD for renewal
of the grant which will be used in Year 2011. 2. Henry Brigham
Community Center Tennis Improvements - $78,500 The Henry Brigham
Community Center is experiencing drainage problems and the tennis courts
are in dire need of reconstruction. CDBG funds have already been allocated
for the drainage problem. Therefore, we are proposing that the $78,500 be
used to reconstruct and resurface the tennis courts (3). 3. Change in
Beneficiaries for Coordinated Health Services and Safe Homes
Additionally, two (2) agencies received recovery grant funds through the
Homelessness Prevention and Rapid Re-Housing Program (HPRP) which
was approved by Commission May 5, 2009. The purpose of HPR Program
is to provide financial assistance for rent, utilities, moving costs, motel
vouchers, case management, legal services and credit repair to persons at-
risk of being homeless and persons who are actually homeless.
Coordinated Health Services (CHS) CHS received a HPRP grant for
$53,000 which was to be used for homeless prevention to serve “persons at-
risk of being homeless” which would allow the clients to remain in their
housing. After approval of the grant, CHS has decided to serve the
“homeless” by providing assistance to homeless persons seeking housing.
This has triggered a “substantial change” to the City’s Consolidated Action
Plans. The substantial change being “a change in beneficiaries” from serving
“persons at-risk” of being homeless to persons that are actually “homeless”.
Safe Homes of Augusta This agency received a HPRP grant for $75,000
which was to be used for homeless prevention to serve “persons at-risk of
being homeless”. This agency is requesting that they be allowed to serve
both “persons at-risk of being homeless” and persons actually “homeless”.
In accordance with the City’s Participation Policy, which is required by
HUD, a “substantial change” is defined as a change that affects the purpose,
scope, location, beneficiaries, or administrator of an activity or the transfer
of $50,000 or more from any activity identified in the Consolidated
Plan. Because the above agencies are requesting a change in beneficiaries,
we must amend the Consolidated Action Plan. The process involves
presenting the change to the public for a 30-day comment period by
publishing a notice in the newspaper. If any citizen comments are received,
they must be presented to the Commission for consideration. Staff is
requesting permission to seek citizen comments on the proposed change. If
approved, a public notice will published February 26, 2010 in the Augusta
Chronicle and March 10, 2010 in the Metro Courier with the 30-day
comment period being February 26, 2010 through March 29, 2010. The
deadline for comments will be March 29, 2010. If comments are received,
they will be presented to Commission on April 6, 2010.
Analysis:Reprogramming of these funds will allow the department to proceed with
active projects and expend the funds in a timely manner.
Financial Impact:This reprogramming of funds is a reallocation of existing funds.
Alternatives:None recommended
Cover Memo
Recommendation:: (1) Accept the Proposed Reprogramming of $113,045 in CDBG funds and
Allow a Change in Beneficiaries for Coordinated Health Services and Safe
Homes; (2) Allow Staff to Solicit public comments and after the 30-day
comment period (March 29, 2010), staff will return and present the
comments to Commission for consideration and approval for amending the
2007, 2008 and 2009 Action Plans.
Funds are Available in
the Following
Accounts:
Existing Community Development Block Grant - $113,045 and
Homelessness Prevention & Rapid Re-Housing.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Reprogram feblist2010
REPROGRAMMING OF FUNDS
Administrative Services Committee (Discussion) February 22, 2010
Comment Period February 26, 2010 to March 29, 2010
Commission (final approval) April 6, 2010
CDBG - $113,045
and
Homelessness Prevention and Rapid Re-Housing Program (HPRP):
Change in Beneficiaries of Project
FROM
Amount
TO
Amount
ARC Planning Commission CDBG
#07200/1526
-1,322.97 Homeless Transportation Program –
Project involves providing
transportation to homeless persons
who are clients of agencies providing
services to homeless. Funds will be
used to pay salary of van driver, gas
and supplies.
$34,545
Walton Options CDBG #0805H/1671 -1,385.72
Turpin Hill Neighborhood Cleanup
CDBG#2009R/1781
-5,000
Economic Development Loan Program
CDBG #09182/1861
-26,836.31
Sub-Total $34,545 Sub-Total $34,545
Bethlehem Community Center
Acquisition #09010/1859
$78,500 Henry Brigham Center Improvements –
Funds will be used to reconstruct the
tennis courts at the center
$78,500
TOTAL
$113,045
TOTAL
$113,045
From Present Beneficiaries Change Beneficiaries To
Coordinated Health Services Persons at-risk of being
homeless (non-homeless)
Homeless Persons
Safe Homes Persons at-risk of being
homeless (non-homeless)
Homeless and non-homeless persons
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 6
Attachment number 2Page 2 of 6
Attachment number 2Page 3 of 6
Attachment number 2Page 4 of 6
Attachment number 2Page 5 of 6
Attachment number 2Page 6 of 6
Commission Meeting Agenda
4/1/2010 5:00 PM
Awarding of Bid Item 10-038
Department:Fire, Chief Howard Willis
Caption:Motion to approve awarding of Bid Item #10-038, Work Uniforms for the
Augusta Fire Department. (Approved by Public Safety Committee March
22, 2010)
Background:The Augusta Fire Department and Procurement Department have recently
completed the bid for work uniforms for the Augusta Fire Department.
Command Uniforms by John was the sole bid received.
Analysis:After inspection of the uniform items offered by Command Uniforms by
John, all items were found to meet specifications and were within the
allocated budget for this bid.
Financial Impact:The bid submitted by Command Uniforms by John is within the allocated
amount in the Fire Department 2010 operating budget for this bid.
Alternatives:None at this time
Recommendation:It is our recommendation that Command Uniforms by John be awarded Bid
Item #10-038, Work Uniforms for the Augusta Fire Department as best bid.
Funds are Available in
the Following
Accounts:
$100,000 in 274-03-4110/5311410
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC Howard Willis, Phyllis Mills, Nancy Williams
Date: March 15, 2010
Re: Bid Item #10-038, Fire Department Uniforms
_________________________________________________________________________
After reviewing the samples from the sole Bidder, we have the following
recommendation for awarding of Bid Item #10-038 based on the following points.
After inspection of the uniforms items offered by Command Uniforms by John, all
items were found to meet specifications and were within the allocated budget for this
bid.
Therefore, based on the information provided above, it is our recommendation that
Command Uniforms by John be awarded Bid Item ##10-038, Work Uniforms for the
Augusta Fire Department as best bid.
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Civil & Magistrate Court Case Management System
Department:Information Technology
Caption:Motion to approved acquisition of Icon Case Management Software for the
Richmond County Civil & Magistrate Court Clerk. (Approved by Public
Safety Committee March 22, 2010)
Background:The Civil & Magistrate Court Clerk's Office currently uses only simple
office automation (such as Microsoft Office products), reports from other
city systems, and an in-house accounting program written by Augusta IT.
The office does not have a comprehensive case management system that
will help to manage case workflow, track documents, generate case reports,
and actively import data from other systems in order to eliminate duplication
of data entry / repetitive typing and printing of documents.
Analysis:The Civil & Magistrate Court Judges and Clerk's Office management staff
explored available options used in other courts and has determined that Icon
Software Corporation has the software tools needed to automate the
operations of the C&M Court Clerk. Icon has also been the vendor of choice
for the Clerk of Superior and State Court in Richmond County for several
years. The system has been reliable, received regular updates, and Clerk's
Office staff has been satisfied with the service received from Icon's support
personnel. Purchasing Icon will also permit IT to save money for application
and database servers as well as data storage since most of the existing
equipment can be shared among the two clerks. Additionally, the support
staff is well-known to clerk's office and IT staff.
Financial Impact:This purchase will be funded through the State of Georgia in association
with the Judicial Data Exchange (JDX) program. Per Tom Gunnels with the
Augusta Judicial Circuit, this will be funded through a stand-alone grant that
is technically not part of JDX but will facilitate the implementation of the
JDX. There will also be minimal equipment purchases(less than $5,000)
required from Augusta operating funds in order to support this project.
Alternatives:N/A
Recommendation:Approve acquisition of Icon Case Management Software for the Richmond
County Civil & Magistrate Court Clerk
Funds are Available in
the Following
Accounts:
Overall project cost is $35,000 funded through two sources: 1. State of
Georgia Grant Funds (per Tom Gunnels): $30,000 2. IT Operating Funds
$5,000 (Org Key: 101015410, Object Code TBD)
Cover Memo
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
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Commission Meeting Agenda
4/1/2010 5:00 PM
Design Build Construction of a Substation
Department:Marshal's Department
Caption:Motion to approve the Administrator's recommendation to award the
Design/Build Construction of a new Substation for the Marshal's Office
to Allen-Batchelor Construction. (Approved by Public Safety
Committee March 22, 2010)
Background:RFP 09-195A was issued requsting proposals from qualified firms to
design/build a new substation for the Marshal's Office. Responses were
received on February 16, 2010.
Analysis:Based on the presentations and information in the proposals, the Marshal's
Office is prepared to make its recommendation to the committee.
Financial Impact:$1,000,000.00 budget
Alternatives:1. Approve Award 2. Not Approve Award
Recommendation:Approve award of the Design/Build Construction of a new substation for the
Marshal's Office.
Funds are Available in
the Following
Accounts:
Capital - 272-02-2610
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
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Attachment number 2Page 1 of 1
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Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 1
PTS.
Allen-Batchelor Construction
1063 Frank Industrial Drive
Augusta, GA 30909
Clifton Construction
P.O. Box 949
Evans, GA 30809
Kuhlke Construction
3704 Benchmark Drive
Augusta, GA 30909
A.Professional qualifications necessary for
satisfactory performance of required services 20 19 19.6 19.6
B.Capacity to accomplish work 20 19 19.2 20
C.Specialized experience and technical
competence in the type of work required 15 12.8 12 12.8
D.
Past performance on contracts with
Government agencies, private agencies,
private Industry in terms of cost control,
quality work, and compliance with
performance Schedules. Document by
references and other means.
10 9.6 9.2 9.6
E.)LUP¶VXQGHUVWDQGLQJRIZRUNWREHGRQH 10 10 10 10
Location in the general geographical
area of the project and knowledge
of the locality of the project.
Within Augusta Richmond County, 10 pts.
Within the CSRA, 8 pts.
Within Georgia, 6 pts.
Within SE United States (includes AL,
TN, NC, SC, FL), 4 pts.
All Others, 1 pt.
Other Factors
1. Quality and Conciseness of the
Work Program Schedule
2. Consultants Proposal Identifies other
technical or Unique Factors Directly
applicable to this study but not included
in the RFP
3. Evidence that the Consultant Consortium
(if applicable) roles and Efforts in the study
are clearly defined
H.Cost of Services 5 5 1.4 4.2
100 95.2 89 96.2
*3
Committee
Recommendation
2
$994,700.00 $998,500.00
The committee requested vendors presentations from the two firms receiving the highest scores after the initial evaluations which
consisted of Allen-Batchelor Construction and Kuhlke Construction. The final vote reflects the committees recommendation after
vendor presentation. The committee consisted of 5 members. Of the 5 point maximum on vendor presentation, Allen-Batchelor
Construction received 3 votes and Kuhlke Construction received 2 votes.
Price Proposal
10
Cumulative Evaluation Sheet RFP ITEM #09-195A
Design/Build Construction of a Substation
Commission Meeting Agenda
4/1/2010 5:00 PM
Drug Court Grant Application
Department:Clerk of Commission
Caption:Motion to approve the submission by the Superior Court of a grant
application for the continuation of treatment services for the Augusta
Judicial Circuit Drug Court for the period July 1, 2010 - June 30, 2011 with
no matching funds required. (Approved by Public Safety Committee
March 22, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/1/2010 5:00 PM
2010 Marshal's Office
Department:Finance Department, Fleet Management Division
Caption:Motion to approve replacements with three Crown Victorias vehicles for
the Marshal’s Office . (Approved by Finance Committee March 22, 2010)
Background:Consistent with the provisions of the Fleet Replacement Policy approved in
April 2004, 8 vehicles of the Marshal’s Office were evaluated for
replacement. Of the 8 vehicles of the Marshal’s Office that were evaluated 2
vehicles met the replacement criteria and one vehicle has been totaled due to
a vehicle accident (not the officers fault). In 2008 and 2009 the Commission
directed that Impala’s be purchased for the Marshal’s deputies. The
Marshal’s requirements have changed and he is requesting that two of the
vehicles be Crown Victoria’s and one be an Impala. With the retirement of
one Magistrate Judge coupled with the requirement to transport juveniles,
the transportation of prisoners to various courts have significantly
increased. The Impala is incapable of carrying more than one prisoner at a
time and when the prisoner is of large proportions will not be able to
transport at all. The Administrator has established a replacement limit based
on the availability of the Capital Outlay. Three vehicles are recommended
for replacement for the Marshal’s Office. The vehicles being replaced are all
Crown Victoria’s.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. Three bids were received by the Procurement
Department as follows for Bid Item 09-175 (see attachment). Bobby Jones
Ford will use the Local Vender Preference provision to win the bid for the
Crown Victoria (attached) and we will use the State Contract for the Impala.
Financial Impact:The cost of the Marshal’s vehicles will total $76,306.00 and will be
purchased using the GMA lease program. An annual obligation of
$25,435.33 will be incurred over a three year period.
Alternatives:1. Approve the recommendation as stated. 2. Approve the recommendation
in part 3. Disapprove the recommendation..
Recommendation:Approve the purchase of 3 vehicles for the Marshal’s Office using the GMA
Lease program.
Funds are Available in
the Following
Accounts:
631-00-0000-11-19114---272-11-1110-6111631
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 4
Attachment number 2Page 2 of 4
Attachment number 2Page 3 of 4
Attachment number 2Page 4 of 4
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 13, 2009 for furnishing:
Bid Item #09-174 Work Detail/Prison Transport Van for Fleet Department
Bid Item #09-175 Crown Victoria Police Automobile for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, November 5, 2009
Metro Courier October 21, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 3Page 1 of 1
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
5.00
Vehicle/Op Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
5.01
Adm Pkg $23,723.00 $23,379.00 $23,593.00
5.02
Civil Pkg $24,681.00 $24,471.00 $24,639.00
5.03
Fugit Pkg $24,779.00 $24,921.00 $24,989.00
5.04
Marsh Pkg $26,519.00 $26,242.00 $26,570.00
5.05
Patrol Pkg $28,213.00 $28,011.00 $27,943.00
5.06
Traffc Pkg $27,791.00 $27,468.00 $27,355.00
6.00
Outfit Spc
6.01
W SX8BBB $1,695.00 $1,680.00 $1,660.00
6.02
W CSP690 $105.00 $210.00 $202.00
6.03
Pro Copp $290.00 $272.00 $262.00
6.04
Sho-Me $100.00 $145.00 $139.00
6.05
Out Recp $20.00 $25.00 $25.00
6.06
2 Talon $14.00 $80.00 $75.00
6.07
Flr Mats $40.00 $55.00 $50.00
6.08
Jump Con $160.00 $190.00 $182.00
6.09
W UHF215 $33.00 $80.00 $75.00
6.10
W UBF 515 $42.00 $90.00 $85.00
6.11
Corner lgt $305.00 $370.00 $360.00
6.12
W MMBB $265.00 $310.00 $300.00
6.13
W MMBA $265.00 $285.00 $280.00
6.14
Alpha 12R $192.00 $182.00 $182.00
6.15
Fed Sign $187.00 $190.00 $188.00
6.16
Motorola $325.00 $360.00 $350.00
6.17
Setina 10S $445.00 $590.00 $585.00
6.18
Setina 10C $520.00 Included
in 6.19
Included
in 6.19
Bid #09-175
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Attachment number 4Page 1 of 2
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
6.00
Outfit Spc Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
6.19
Lower Ext
plate/w tk
$50.00 $575.00 $568.00
6.20
Rear Door
panels
$165.00 $140.00 $139.00
6.21
Rear Side
Windows
$175.00 $185.00 $185.00
6.22
Rear Seat $405.00 $360.00 $352.00
6.23
Floor Pan $215.00 $185.00 $185.00
6.24
Shotgun
mount &
lock
$299.00 $270.00 $265.00
6.25
Shotgun
mount
$42.00 $86.00 $86.00
6.26
#35
window tint
$115.00 $185.00 $185.00
6.27
Fire
Extinguish
$45.00 $79.00 $79.00
6.28
Factory
fire supp
System
$2,936.00 $3,250.00 $3,041.00
6.29
Factory
keyless
entry
$214.00 $255.00 $222.00
Approx.
Delivery
Tine
90-120 days 90-120 days 8-10 weeks
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Bid #09-175
Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 3
Attachment number 5Page 2 of 3
Attachment number 5Page 3 of 3
Attachment number 6Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
2010 PSl-Grader Lease
Department:Finance Department, Fleet Management
Caption:Motion to approve request from Public Services Department-Maintenance
Division to replace a current 48-month lease of two motor graders with a
new 60-month lease from Yancey Brothers Caterpillar, Inc of Augusta,
Georgia for $2,030.28 each per month (Georgia State Contract Bid # SWC-
9078254621). (Approved by Finance Committee March 22, 2010)
Background:The Augusta Public Services Department-Maintenance Division requests
permission to replace a current 48-month lease for two motor graders with a
new 60-month lease. The current lease expires on June 16, 2010 and we are
recommending replacing the 48- month lease with a 60 month lease utilizing
the Georgia State Contract bid program which assures competitive pricing
throughout the state. The current lease, which was enacted in 2006, cost
$1,545.48 for each unit per month. However, with the rising cost increases
of all items to include construction equipment, operator upgrades to the unit,
and a better quality machine, the new monthly total will be $2,030.28 per
unit. This type of machine’s average cost currently is approximately
$200,000 (plus) each, so by using the lease program, the division is getting
two units for the price of one if it was straight purchased. The new lease will
also feature an extended drive train warranty so all major engine
components, transmission, and drive lines will be covered for the life of the
lease. These units are used heavily on a daily basis and are critical in
maintaining our rural roads and also utilized on many various construction
projects.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Georgia State Contract Bid Program which selects
a vendor from state wide bidders for pricing and quality of product. The
Procurement Department has approved the vendor, Yancey Brothers, Inc., of
Augusta, Georgia, for this lease
Financial Impact:The units will be leased for $2,030.28 each per month for 60-months.
Funding for the lease of this equipment will be provided by the Public
Services-Maintenance Division operating budget as the leases are classified
as operating leases.
Alternatives:(1.) Approve the award to the Georgia State Contract bid holder, Yancey
Brothers, Inc. of Augusta, Georgia (2.) Do not approve the request. (3.) do
not use the State Contract (bid) and publish a new bid through Procurement.
Recommendation:
Approve request from Public Services Department-Maintenance Division to
Cover Memo
replace a current 48-month lease of two motor graders with a new 60-month
lease from Yancey Brothers Caterpillar, Inc of Augusta, Georgia for
$2,030.48 each per month (Bid offer for Georgia State Contract #SWC-
9078254621).
Funds are Available in
the Following
Accounts:
101-04-1260-52-24219
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 18
Attachment number 1Page 2 of 18
Attachment number 1Page 3 of 18
Attachment number 1Page 4 of 18
Attachment number 1Page 5 of 18
Attachment number 1Page 6 of 18
Attachment number 1Page 7 of 18
Attachment number 1Page 8 of 18
Attachment number 1Page 9 of 18
Attachment number 1Page 10 of 18
Attachment number 1Page 11 of 18
Attachment number 1Page 12 of 18
Attachment number 1Page 13 of 18
Attachment number 1Page 14 of 18
Attachment number 1Page 15 of 18
Attachment number 1Page 16 of 18
Attachment number 1Page 17 of 18
Attachment number 1Page 18 of 18
Commission Meeting Agenda
4/1/2010 5:00 PM
2010 RCSO Grant Cars
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of 5 Chevrolet Impalas for the Sheriff’s
Office, Criminal Investigation Division (CID) from Grant Funds.
(Approved by Finance Committee March 22, 2010)
Background:Sheriff Ronald Strength is requesting the replacement of 5 vehicles of the
Criminal Investigation Division. Over the past several years the lack of
replacement funds from Capital Outlay has prompted the Sheriff to look for
alternative funding to replace older model vehicles within his
Department. The Capital Outlay has only been able to support the
replacement of the Road Patrol Division and the Civil Division to a limited
degree. The Sheriff is using forfeiture funds and grant funds to replace some
of the older model, high mileage vehicles in his other Divisions of the
Department. This will reduce his daily maintenance cost which is increasing
due to maintenance requirements on the high mileage cars.
Analysis:Fleet Management will utilize the Georgia State Contract program for the
purchase of these police vehicles. The GSC program assures competitive
pricing throughout the state of Georgia for this type of vehicle. The state bid
requirements were forwarded to and approved by the Procurement
Department for submission to the Commission. State Contract documents
are attached for review.
Financial Impact:The Sheriff’s Office will utilize grant funds for the purchase of these
vehicles in the amount of $107,215.00.
Alternatives:1. Approve the recommendation, 2) Disapprove the recommendation.
Recommendation:Approve $107,215 for the Purchase of Sheriff’s Office public safety
vehicles for 2010 from sheriff’s grant funds.
Funds are Available in
the Following
Accounts:
111-03-2629/54.22110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
4/1/2010 5:00 PM
2010 Vehicles Sheriff- Capital
Department:Finance Department, Fleet Management Division
Caption:Motion to approve for the purchase of Sheriff’s Office public safety
vehicles for 2010 from Capital Outlay funds. (Approved by Finance
Committee March 22, 2010)
Background:Consistent with the provisions of the Fleet Replacement Policy approved in
April 2004, 120 eligible pursuit vehicles and 9 motorcycles of the Road
Patrol and 97 vehicles of the 6 other Divisions (of the Sheriff’s Office) were
reviewed for replacement. Individual assessments were completed on all
vehicles in accordance with the Replacement Policy. Results of the
evaluations are discussed below. The Road Patrol has 264 vehicles, of those
73 are over 5 years old or older, (6 with 150,000 (+) miles, 32 with 125,000
– 149,999 miles, 52 with 100,000 – 124,999 miles, 15 with 90,000 – 99,999
miles). The 6 other Divisions of the Sheriff’s Office (see attachment) have
87 vehicles over 8 years old, of which 25 have over 125,000 miles. The
Administrator has established a replacement limit based on the availability
of the Capital Outlay. $281,312 is available for new GMA leases for public
safety vehicle replacements for 2010 (27 vehicles to Road Patrol, 2-CID and
2-Civil/Fugitive). This is $26,236 less than in 2009 and $61,071 less than
2008.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back on Bid 09-175 (for Crown Victoria’s) from 3 vendors. The results of
bid 09-175 will be used for the purchase of the Crown Victoria’s with
Bobby Jones Ford exercising the “Local Vender Preference” to match the
low bids of competitors, see attached bid results. To offset the reduction in
available capital and provide some replacements in those divisions that have
not had replacement vehicles in several years the Sheriff has obtained grant
funds for replacement of 5 cars for CID and directed forfeiture funds be
used for other divisions of the Sheriff’s Office. In 2011 vehicles will be
purchased using Sales Tax funds with the 2011 Sales Tax referendum. The
State Contract will be used for the purchase of 2-Impalas.
Financial Impact:The Sheriff’s Office will utilize the GMA lease program and incur a three
year obligation of $281,312.00- each year for three years. Fleet Management
is in the process of obtaining bids for the police motorcycle in order to
straight purchase 2 replacement motorcycles for Road Patrol. This will be
presented to the Commission once the pricing has been established through
the competitive bid process.
Cover Memo
Alternatives:1.) Approve the recommendation, (2.) Disapprove the recommendation, (3.)
Modify the recommendation.
Recommendation:Approve $281,312.33 in new GMA leases for the Purchase of Sheriff’s
Office public safety vehicles from 2010 from Capital Outlay funds.
Funds are Available in
the Following
Accounts:
631-00-0000/11-19114---272-11-1110-6111631
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 8
Attachment number 1Page 2 of 8
Attachment number 1Page 3 of 8
Attachment number 1Page 4 of 8
Attachment number 1Page 5 of 8
Attachment number 1Page 6 of 8
Attachment number 1Page 7 of 8
Attachment number 1Page 8 of 8
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 4
Attachment number 4Page 2 of 4
Attachment number 4Page 3 of 4
Attachment number 4Page 4 of 4
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 13, 2009 for furnishing:
Bid Item #09-174 Work Detail/Prison Transport Van for Fleet Department
Bid Item #09-175 Crown Victoria Police Automobile for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 15, 22, 29, November 5, 2009
Metro Courier October 21, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Department
Attachment number 5Page 1 of 1
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
5.00
Vehicle/Op Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
5.01
Adm Pkg $23,723.00 $23,379.00 $23,593.00
5.02
Civil Pkg $24,681.00 $24,471.00 $24,639.00
5.03
Fugit Pkg $24,779.00 $24,921.00 $24,989.00
5.04
Marsh Pkg $26,519.00 $26,242.00 $26,570.00
5.05
Patrol Pkg $28,213.00 $28,011.00 $27,943.00
5.06
Traffc Pkg $27,791.00 $27,468.00 $27,355.00
6.00
Outfit Spc
6.01
W SX8BBB $1,695.00 $1,680.00 $1,660.00
6.02
W CSP690 $105.00 $210.00 $202.00
6.03
Pro Copp $290.00 $272.00 $262.00
6.04
Sho-Me $100.00 $145.00 $139.00
6.05
Out Recp $20.00 $25.00 $25.00
6.06
2 Talon $14.00 $80.00 $75.00
6.07
Flr Mats $40.00 $55.00 $50.00
6.08
Jump Con $160.00 $190.00 $182.00
6.09
W UHF215 $33.00 $80.00 $75.00
6.10
W UBF 515 $42.00 $90.00 $85.00
6.11
Corner lgt $305.00 $370.00 $360.00
6.12
W MMBB $265.00 $310.00 $300.00
6.13
W MMBA $265.00 $285.00 $280.00
6.14
Alpha 12R $192.00 $182.00 $182.00
6.15
Fed Sign $187.00 $190.00 $188.00
6.16
Motorola $325.00 $360.00 $350.00
6.17
Setina 10S $445.00 $590.00 $585.00
6.18
Setina 10C $520.00 Included
in 6.19
Included
in 6.19
Bid #09-175
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Attachment number 6Page 1 of 2
Vendors
Bobby Jones
Ford
P.O. Box 15398
Augusta, GA
Legacy Ford, Inc.
413 Industrial Bl
McDonough, GA
Gordon
Chevrolet
2031 Gordon Hw
Augusta, GA
Allen Vigil F-L-M
6790 Mt Zion Bl
Morrow, GA
Terry Cullen
Chevy
1250 Battle Crek
Jonesboro, GA
Duvall Ford
5203 Waterside
Jacksonville, FL
6.00
Outfit Spc Bid Price Bid Price Bid Price Bid Price Bid Price Bid Price
6.19
Lower Ext
plate/w tk
$50.00 $575.00 $568.00
6.20
Rear Door
panels
$165.00 $140.00 $139.00
6.21
Rear Side
Windows
$175.00 $185.00 $185.00
6.22
Rear Seat $405.00 $360.00 $352.00
6.23
Floor Pan $215.00 $185.00 $185.00
6.24
Shotgun
mount &
lock
$299.00 $270.00 $265.00
6.25
Shotgun
mount
$42.00 $86.00 $86.00
6.26
#35
window tint
$115.00 $185.00 $185.00
6.27
Fire
Extinguish
$45.00 $79.00 $79.00
6.28
Factory
fire supp
System
$2,936.00 $3,250.00 $3,041.00
6.29
Factory
keyless
entry
$214.00 $255.00 $222.00
Approx.
Delivery
Tine
90-120 days 90-120 days 8-10 weeks
Crown Victoria Police Automobile
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 13, 2009 at 11:00 a.m.
Bid #09-175
Attachment number 6Page 2 of 2
Attachment number 7Page 1 of 3
Attachment number 7Page 2 of 3
Attachment number 7Page 3 of 3
Attachment number 8Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Abatement of County Ad Valorem Taxes on Augusta Property
Department:Law
Caption:Motion to approve abatement of ad valorem taxes on property acquired by
Augusta and Land Bank. (Approved by Finance Committee March 22,
2010)
Background:Augusta and Land Bank Authority has acquired several pieces of property in
Richmond County and are requesting ad valorem taxes, for the portion of
the year the properties were owned by Augusta or the Land Bank, be
abated. Attached is a list of said properties.
Analysis:See Background.
Financial Impact:N/A.
Alternatives:Do not approve.
Recommendation:Approve.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
ASU Master Plan - Property Use Request
Department:Administrator
Caption:Motion to approve the recommendation of the Administrator to allow him
to work with Dr. Bloodworth to negotiate and come back with a final
detailed plan to accomplish the needs of both the city and the university
regarding a 9.5 acre tract adjacent to their current housing facilities in
assocation with Augusta State University's Master Plan. (Approved by
Finance Committee March 22, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
New Library Move In Process
Department:Administrator
Caption:Motion to approve the purchase of additional shelving and other items in
the amount of $475,600 funded from SPLOST III , IV and project
contingency. (Approved by Finance Committee March 22, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Outside Agencies Disbursement Due April 1
Department:Finance
Caption:Motion to approve the amounts of disbursements to outside agencies from
April through the end of June, 2010 with the 15% reduction. (Approved
by Finance Committee March 22, 2010)
Background:A listing of outside agencies receiving funds from ARC was approved in the
2010 budget process. Normally scheduled disbursements to outside
agencies that were approved in the 2010 budget have been made for Jan
through March. The next payment should be made April 1. The first three
payments were based on the reduction of 15% that was included in the
approved 2010 budget. A condition of that approval was that a
subcommittee be formed to review and make possible changes to the level
of individual appropriations. Subsequent discussions by the commission
directed Finance to make monthly dispearsements thru March.
Analysis:Finance now needs a directive approving amounts to be dispearsed from
April thru the end of 2010.
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
AED -Chief Surveyor (Civil Engineer III) - Position Filling
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve and authorize Augusta Engineering Department (AED)
to offer mid-range salary to a potential candidate for the Chief Surveyor
(Civil Engineer III) position. (Approved by Engineering Services
Committee March 22, 2010)
Background:This is a lead surveying and GPS position in the Engineering Division-
Design Section. Principal duties and responsibilities include construction
surveying, construction staking, nfrastructure mapping, assist in preparing
and reviewing record of survey plats, searching records, assist in surveying
problems such as right-of-way abutments & legal access, and assist in final
plat and right-of-way dedication review. The current Pay Grade is 48 with a
pay range from $37,793.86 to $60,470.18, and a mid-point salary of
$50,391.80.
Analysis:The candidate is a Georgia Professional Licensed Surveyor with an
extensive design and surveying background. Surveying is a critical element
of engineering design, roadway & utilities easements, and plat legal
recording. Approving this action will enable AED to provide a Professional
License Surveyor (PLS) on board that will enhance AED technical ability to
complete in-house engineering design in a more efficient and cost effective
way. In addition, this will enable AED to complete easements plats in-house
for smaller projects. Approving the request will also yield cost saving for the
City and AED. AED spent over $20,000 in 2009 to obtain outside surveying
services for projects designed in-house.
Financial Impact:This is an approved position and is included in the 2010 budget. The
additional funding needed is $12,597.94, and will be recaptured from the
Engineering Division’s lapsed salaries for authorized unfilled positions.
Alternatives:1) Approve and authorize Augusta Engineering Department (AED) to offer
mid-range salary to a Potential Candidate for Chief Surveyor (Civil
Engineer III) position as Requested by the Augusta Engineering
Administration- Engineering Division. 2) Do not approve and continue
working without a Professional Licensed Surveyor (PLS) on board.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
101-041110-5111110 forward for discussion/finance
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Approval of contract award to ATC Associates, Inc. for Storm Water Permitting of water/sewer projects
Department:Augusta Utilities Department
Caption:Motion to approve contract award to ATC Associates Inc. for storm water
permitting services. (Approved by Engineering Services Committee
March 22, 2010)
Background:The NPDES General Permit No. GAR100002 Construction Activity for
Infrastructure Projects requires storm water permitting services for all
Augusta Utilities Department water/sewer projects.RFQ item #10-037 was
developed and issued to solicit qualified firms for this effort. The Selection
Board evaluated the proposals received and rated three best qualified. "Best
and Final" proposals were requested from these selected firms. ATC
Associates, Inc. was rated as the firm best conforming to the criteria
established.
Analysis:Approving this contract award will allow ATC Associates, Inc. to provide
the required NPDES storm water permitting services for Augusta-Richmond
County water/sewer projects.
Financial Impact:Funds for this work are available in account number 507043490-
5212115/81000010-5212115.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission award the NPDES Storm Water Permitting
contract to ATC Associates, Inc. in the amount of $258,768.00
Funds are Available in
the Following
Accounts:
507043490-5212115/81000010-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, February 16, 2010 @ 11:00
a.m. for furnishing:
RFQ ITEM #10-037 NPDES Storm Water Permitting for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, February 2, 2010 @ 5:00 p.m. by fax at
706-821-2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 7, 14, 21, 28, 2010
Metro Courier January 13, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Jerry Delaughter Utilities Department
Attachment number 1Page 1 of 1
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Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 5
Attachment number 3Page 2 of 5
Attachment number 3Page 3 of 5
Attachment number 3Page 4 of 5
Attachment number 3Page 5 of 5
Evaluation Criteria PTS.
ATC Associates
1453 Greene St
Suite A
Augusta, GA 30901
CSRA Testing
1005 Emmett St
Suite A
Augusta, GA 30904
EMC Engineering
4106 Colbern Blvd
Suite 105
Evans, GA 30809
KHAFRA
418 Fourth Street
Augusta, GA 30901
Qore Property
1732 Wylds Road
Augusta, GA 30909
Reliant Environmental
6131 Washington Rd.
Appling, GA 30802
Zel Engineers
435 Telfair Street
Augusta, GA 30901
1. Experience with similar
projects
20 15.0 16.0 15.0 19.3 15.0 11.7 14.3
2. Company
accreditations
15 15.0 15.0 13.3 11.7 15.0 14.0 13.3
3. NPDES turbidity
sampling and testing
experience
25 22.7 21.7 22.7 24.3 22.7 13.3 21.0
4. NPDES field inspection
experience
25 23.3 21.7 22.7 24.3 22.7 13.3 14.3
5. Proximity of Company
office to project site 15 15.0 15.0 11.0 15.0 15.0 10.0 15.0
Total 100 91.0 89.3 84.7 94.7 90.3 62.3 78.0
Cumulative Evaluation Sheet - RFQ Item #10-037
10-037 NPDES Storm Water Permitting for the Utilities Department
for Augusta Utilities Department
Comments:
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Approve construction contract award in the amount of $771,378.13 to Blair Construction for the Fort Gordon
Eisenhower Hospital Area Gravity Sewer System . Bid item #09-156.
Department:Augusta Utilities Department
Caption:Motion to approve construction contract award to Blair Construction in the
amount of $771,378.13. (Approved by Engineering Services Committee
March 22,
2010)
Background:This project is located at Fort Gordon, Augusta GA. The gravity sewer trunk line
will begin near 22nd Street and connect to the existing municipal System just
northwest of the National Science Center. It will serve an area of approximately
250 acres bounded to the north by Fort Gordon Highway (Route 10/78/278),
west of the Gate I entrance . The trunk line will eliminate the need for 2 existing
lift stations and 3,200 If of force main required to convey wastewater to the Fort
Gordon wastewater treatment plant. This municipal gravity sewer trunk line will
consist of approximately 4,625 If of 8-inch and 2,700 If of 10-inch SDR 26 PVC
pipe with an estimated twenty-four 48-inch diameter manhole structures.
Analysis:Blair Construction submitted an acceptable bid package and was the lowest
responsive bidder. The staff of the Utilities Department has completed evaluation
of the bid package and it is recommended that the award go to Blair
Constructionfor $771,378.13
Financial Impact:The amount submitted for the construction of this project was $771,378.13.These
funds are available from account 507043420-5425210/88880069-5425210
Alternatives:Award the contract to Blair Construction
Recommendation:It is recommended to award the contract toBlair Construction. in the amount of
$771,378.13
Funds are
Available in the
Following
Accounts:
507043420-5425210/88880069-5425210 from account $771,378.13
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, October 13, 2009 for furnishing:
Bid Item #09-156 Fort Gordon Eisenhower Hospital Area Gravity Sewer for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $200.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262
Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the
wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, August 27, 2009. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that sequestration of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, September 22, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Friday, September
25, 2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 27, September 3, 10, 17, 2009
Metro Courier September 2, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Jerry Delaughter Utilities Department
Stanley Aye Utilities Department
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Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 3
Attachment number 4Page 2 of 3
Attachment number 4Page 3 of 3
Attachment number 5Page 1 of 3
Attachment number 5Page 2 of 3
Attachment number 5Page 3 of 3
February 2, 2010
FAXED/ MAILED
Garnto and Gearig Bros.
Attn: Clark Gearig
621 Ponder Place Drive
Evans, GA 30809
Ref: Bid No. 09-156: Fort Gordon Eisenhower Hospital Area Gravity Sewer System
for the Utilities Department
Dear Mr. Gearig:
This correspondence comes to in response to your February 1, 2010 email regarding the above
referenced bid. In your email to Mr. Stanley Aye, you stated that due to circumstances Garnto & Gearig
Bros. Construction will have to withdraw their bid for the Eisenhower Hospital Project. The design
engineers (Stevenson & Palmer) and the Augusta Utilities Department recommended Garnto & Gearig
Bros. be awarded this project for the bid price of $766,260.73. This recommendation was approved by
the Commission on Tuesday, December 22, 2009.
Sec. 1-10-43. Sealed bids selection method.
(f) Bid acceptance and bid evaluation. Provided that the bids are delivered to the
Procurement Director at the time, place, and under the conditions contained in the
Invitation for Bids, the bids shall be conditionally accepted without alteration or correction
pending evaluation.
Bids shall be evaluated based on the requirements set forth in the invitation for bids, which may
include bidder responsiveness, capability and past performance, and criteria to determine
acceptability such as inspection, testing, quality workmanship, delivery, and suitability for a
particular purpose. Those criteria that will affect the bid price and be considered in evaluation for
award shall be objective and clearly measurable, including but not limited to discounts,
transportation costs, and total or life cycle costs. The main advantage of using life-cycle costing is
that both initial costs and related costs for the life of the item are considered. When the criterion
for awarding the contract is based on lowest responsive bidder, it may mean that the contract
specifications are just minimally complied with. Selecting of the lowest bidder could result in a
higher incidence of maintenance, and down-time could eat up any savings made if the
procurement process considers only the initial cost.
(g) Correction or withdrawal of bids. Correction or withdrawal of inadvertently erroneous bids
before or after bid opening may be permitted under the circumstances described below:
(1) Mistakes discovered before bid opening may be modified or withdrawn by written or
telegraphic notice received in the office designated in the invitation for bids prior to the
time set for bid opening.
(2) After the bid opening, corrections to bids shall be permitted only to the extent that the
bidder can show by clear and convincing evidence that a mistake of a non-judgmental
character was made, the nature of the mistake, and the bid price actually intended.
Otherwise, no changes in bid prices or other provisions of bids prejudicial to the interest
of Augusta-Richmond County or fair competition shall be permitted.
(3) In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted
to withdraw its bid if:
a. the mistake is clearly evident in the bid document but the intended correct bid is
not similarly evident; or
Attachment number 6Page 1 of 2
Page 2 of 2
b. the bidder submits evidence which clearly and convincingly demonstrates that a
mistake was made.
(4) All decisions to permit the correction or withdrawal of bids, or to cancel awards or
contracts based on bid mistakes, shall be supported in a written report made by the
Procurement Director.
(5) Withdrawal after receipt of bids is cause to forfeit bid security unless substantial evidence
was presented clearly evidencing the mistake and hardship that would occur to either the
County or the bidder in the event of award.
Please be advised that if you withdraw from this bid your company will forfeit your bid bond. Please be
advised that any future correspondence to this department should be made to the attention of the Director
Ms. Geri Sams. Please do not hesitate to contact us at (706) 821-2422 at any time when you have a
concern and are preparing for future submissions.
Thank you for your consideration.
Sincerely,
Geri A. Sams, Director
Procurement Department
GAS/nw
cc: Fred Russell, Administrator
Tameka Allen, Interim Deputy Administrator
Tom Weidmeir, Utilities Department
Attachment number 6Page 2 of 2
Attachment number 7Page 1 of 1
Attachment number 8Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Approve or Deny the Solid Waste Department to purchase fuel using the most economical means –the state contract and/or
the Augusta bid item
Department:Solid Waste
Caption:Motion to approve the Solid Waste Department to purchase fuel using the most
economical means –the state contract and/or the Augusta bid item. (Approved
by Engineering Services Committee March 22, 2010)
Background:The Augusta Solid Waste Department has constructed a maintenance facility at
the landfill. As part of this facility, Augusta has also installed larger fuel storage
tanks for both diesel and gasoline. The Department would like to fill these tanks
as well as service our equipment as economically as possible and therefore
would like permission to purchase bulk fuel from either the state contract or
from the active Augusta bid item.
Analysis:The larger fuel quantities that the Solid Waste Facility both uses and can store
makes purchasing fuel in larger quantities the most economical and efficient
means of purchase. The Solid Waste Department is requesting permission to
purchase fuel from the either the state contract or from the current Augusta bid
item so that as the department purchases large quantities of fuel, we save the
most money.
Financial Impact:No financial impact at this time. This is simply permission to purchase from the
contract and /or bid item.
Alternatives:1. Allow the Solid Waste Department to purchase fuel from the state contract or
from the bid item. 2. Do not allow the purchase.
Recommendation:Alternative 1.
Funds are Available in
the Following Accounts:None needed at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Approve or deny the use of Compressed Natural Gas as the required fuel source for the Solid Waste Collections
Contract.
Department:Solid Waste
Caption:Motion to approve or deny the use of Compressed Natural Gas as the
required fuel source for the Solid Waste Collections Contract. (Approved
by Engineering Services Committee March 22, 2010)
Background:The Augusta Solid Waste Collection Contract expires at the end of 2010. As
such, the Commission is first being asked to decide on a fueling option for
the trash collection vehicles. The landfill currently produces methane gas
which is being sold to an end user in Hephzibah; however the landfill
produces more gas than the current customer can use; and therefore is
exploring a second option for the remaining landfill gas. This gas could be
converted into Compressed Natural Gas (CNG) and used to fuel both fleet
and contract vehicles.
Analysis:This is the first critical decision to be made as it will allow the Solid Waste
Department to move forward with either a Request for Proposals and a new
contract or to exercise the two one-year options on the existing contract. As
the current Solid Waste Collection Contract nears the end of the initial term,
the first option to consider is the fuel source for the trash collection vehicles.
Since the Solid Waste Department could convert the landfill gas into CNG –
this CNG could be required to be used to fuel trash collection vehicles.
Should be Commission choose to produce CNG and use the CNG to fuel the
trash collection vehicles, the Solid Waste Department would need to
exercise the two one-year options on the existing contract. This would allow
for the needed upgrades and installation of the equipment and facility to
produce the gas. Since this is not a simple “off the shelf” purchase and
installation of equipment, the Solid Waste Department would need the
additional time that the options could provide in order to complete the
design and installation of the CNG station. In addition to the design and
installation of the CNG station, the Solid Waste Department would use the
additional two years to develop and evaluate the RFP and negotiate the
contract with the collection company(ies). Should the Commission choose to
not produce CNG and use the gas to fuel the trash collection vehicles; the
Solid Waste Department is poised to discuss with the Commission the
additional details of the upcoming Solid Waste Collection services. These
discussions would include a systematic series of meetings to make decisions
on such things as the expansion of the service area and the level of service
provided to each customer (including the discussions on yard waste and
bulky item services). Addressing the items above and having these
discussions now will allow the solid waste department and the commission
the time necessary to carefully consider each decision and the impact to the
residents/customers.
Cover Memo
Financial Impact:None at this time.
Alternatives:1. Authorize the production and use of CNG at the Solid Waste Facility and
exercise the existing options on the contract. 2. Choose to not produce CNG
and therefore continue discussions about the details of the upcoming Solid
Waste Collections contract.
Recommendation:
Funds are Available in
the Following
Accounts:
None needed at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Approve the Solid Waste Department to bond either $9 million dollars or $20 million dollars for its gas collection and
control system.
Department:Solid Waste
Caption:Motion to approve the Solid Waste Department bonding of $20 million
dollars for its gas collection and control system. (Approved by
Engineering Services Committee March 22, 2010)
Background:
The Solid Waste Facility currently operates a Gas Collection and Control
System (GCCS) in accordance with requirements set forth by the Georgia
EPD, and the EPA. The GCCS was first installed in 1996 when Augusta was
having issues with methane gas migration on the landfill property. Because
of the amount of trash that was in place at the facility, Augusta reached what
is called “Title V status” and was required to install some sort of collection
system for the landfill gas. Landfill gas is comprised mostly of methane, but
it also contains carbon dioxide – both of which are greenhouse gases and are
harmful to the environment and dangerous if not collected and controlled
appropriately. As Augusta was not well suited to deal with gas, it
contracted out the gas system to a company named, LandGas of Georgia. In
that deal, Augusta gave away the rights to the gas, and LandGas was to
provide environmental compliance for Augusta. In 2005, Augusta initiated
proceedings to get LandGas to perform its services in compliance with Title
V standards. To no avail, Augusta purchased the GCCS system and all gas
rights back from LandGas in January of 2008. Augusta has been working
with the EPD on the environmental issues since 2004. The GCCS is
comprised of three basic components – the extraction points or “wells”; the
gas compression station, and the flare. Between 1996 and 2009, 87 landfill
gas extraction points have been installed in five landfill cells. The wells are
of varying depths depending on the depth of the trash in that particular area
of the landfill. The wells are all linked together by underground piping and
connected to the gas compression station. The compression station has two
large compressors and one small blower. These components provide
constant vacuum on the wells which removes the gas from the landfill and
pushes it either through a pipeline to the Unimin Corporation for use in their
processes or to the flare where it is burned. In order to maintain compliance
with the permit issued by EPD, the system must operate constantly. Since
Augusta purchased the GCCS in 2008, it has taken steps to improve
environmental compliance. Augusta has installed 49 extraction points, 4
condensate sumps, and over 14,000 feet of piping. Augusta worked to
contract CH2M Hill to perform engineering services on the system to
provide a plan for additional corrections. Due to contract negotiations, this
work never occurred. Augusta entered into a consent order with the EPD
on Febuary 15, 2010. Within that order, compliance actions and timeline
were established. Under item 2 of the order, Augusta must install a new
blower, flare and flow meter so that it complies with NSPS by September
Cover Memo
14, 2010. Should Augusta not meet its timeline, additional fines and
penalties will be assessed.
Analysis:The Solid Waste Department is at a critical decision point in respect to the
landfill gas collection system. As the landfill continues to grow and the trash
continues to decompose, the landfill gas produced by the trash will also
continue to increase. It now appears that Augusta is generating more gas
than is being sent offsite for beneficial use. In order to maintain constant and
consistent compliance with the Facility environmental permits, any
additional gas must be flared. When the gas is flared, any potential energy or
potential beneficial use from that resource is lost. In addition to the purely
beneficial use, Augusta is required to make improvements to the gas
collection system as part of a consent order. In order to accomplish this, the
Department will need to bond the funds necessary for the improvements.
However, should Augusta want to capture the value of the flared gas, then
additional funds would be required. This would allow for the production of
Compressed Natural Gas (CNG), power production or both.
Financial Impact:In order to accomplish the base improvements to the gas collection system –
bonding $9M would be necessary. Should the decision be made to complete
the needed improvements and also use any additional gas for beneficial use,
bonding $20M would be necessary.
Alternatives:1. Approve the bonding of $9M for base improvements to the gas system 2.
Approve the bonding of $20M for the gas collection system 3. Do not
approve the bonds.
Recommendation:Approve the bonds.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Condemnation – Fort Gordon Gate 4 Water Main
Department:Engineering Services
Caption:Motion to authorize condemnation to acquire 8,994 sq. ft. of permanent
easement of 2993 Willis Foreman Road - PIN: 151-0-020-00-0. (Approved
by Engineering Services Committee March 22, 2010)
Background:The City has been unable to ascertain clear title to these properties. In order
to proceed and avoid further delays, it is necessary to condemn the subject
property and purchase the real properties. The appraised value for the
properties is $1,165.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT:_______
G/L 507043410-5212115 J/L 88880068-522115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Condemnation – MSA0001 – Wastewater Connections
Department:Engineering Services
Caption:Motion to authorize condemnation to acquire 11,556 sq. ft. of permanent
easement and 5,658 square feet of temporary easement of 4116 Deans
Bridge Road - PIN: 150-0-002-00-0. (Approved by Engineering Services
Committee March 22, 2010)
Background:The City has been unable to reach an agreement with the property owner. In
order to proceed and avoid further delays, it is necessary to condemn the
subject property and purchase the real properties. The appraised value for
the properties is $1,649.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: G/L
507043410-5212115 J/L 88880068-5212115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Control Panel Rebuild for 5 Lift Stations
Department:Utilities
Caption:Motion to approve the purchase of parts to rebuild 5 control panels for
various lift stations. (Approved by Engineering Services Committee
March 22, 2010)
Background:AUD is in the process of upgrading and repairing several of our Sewer
System Lift Stations. The process and work of rebuilding the control panels
at these lift stations can be completed in house, saving AUD several
thousand dollars. AUD has solicited bids for the parts necessary to rebuild 5
control panels. Of the bids, received, only Shealy Electric was compliant
and their parts meet our specifications.
Analysis:The purchase of these parts will allow us to be pro-active and upgrade our
lift station control panels to help prevent additional expenses in the future
such as emergency repairs and spill recovery and cleanup.
Financial Impact:$114,932.17 was the bid amount for the parts. This amount has been
budgeted in our Capital Fund Account.
Alternatives:None Recommended.
Recommendation:It is recommended to: Approve the purchase of parts to rebuild 5 control
panels for various lift stations
Funds are Available in
the Following
Accounts:
Available in account #506043410-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, December 11, 2009 for furnishing:
Bid Item #09-181 Control Panel Replacement for Five Lift Stations for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, November 24, 2009 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 29, November 5, 12, 19, 2009
Metro Courier November 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Russell Thies Utilities Department
Ellie Hazel Utilities Department
Attachment number 1Page 1 of 1
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Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 5
Attachment number 3Page 2 of 5
Attachment number 3Page 3 of 5
Attachment number 3Page 4 of 5
Attachment number 3Page 5 of 5
Attachment number 4Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Georgia Power Governmental Encroachment Agreement No. 31189
Department:Augusta Utilities
Caption:Motion to approve Georgia Power Company Governmental Encroachment
Agreement No. 31189. (Approved by Engineering Services Committee
March 22, 2010)
Background:The Augusta Utilities Department will be replacing a water main at the Fort
Gordon Recreation Area - Clark's Hill (Thurmond) Lake, which requires
crossing a Georgia Power Company easement.
Analysis:When crossing another utilities' easement, it is custom to enter into an
encroachment agreement. This document is the usual agreement between
Georgia Power Company and Augusta.
Financial Impact:None
Alternatives:Deny motion to approve Georgia Power Company Governmental
Encroachment Agreement No. 31189.
Recommendation:Approve motion to approve Georgia Power Company Governmental
Encroachment Agreement No. 31189.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
4/1/2010 5:00 PM
Highland Ridge Office Park Deed of Dedication and Maintenance Agreement
Department:Augusta Utilities
Caption:Motion to approve and accept a Deed of Dedication and Maintenance
Agreement for Highland Ridge Office Park. (Approved by Engineering
Services Committee March 22, 2010)
Background:Highland Ridge, LLC developed Highland Ridge Office Park and wishes to
dedicate the water and gravity sanitary sewer systems to Augusta.
Analysis:The water and gravity sanitary sewer systems have been inspected and
passed said inspection.
Financial Impact:None
Alternatives:Deny motion to approve and accept a Deed of Dedication and Maintenance
Agreement for Highland Ridge Office Park.
Recommendation:Approve motion to approve and accept a Deed of Dedication and
Maintenance Agreement for Highland Ridge Office Park.
Funds are Available in
the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 6
Attachment number 1Page 2 of 6
Attachment number 1Page 3 of 6
Attachment number 1Page 4 of 6
Attachment number 1Page 5 of 6
Attachment number 1Page 6 of 6
Commission Meeting Agenda
4/1/2010 5:00 PM
Motion to Approve a Deed of Dedication from USPG Portfolio Two, LLC
Department:Augusta Utilities
Caption:Motion to approve and accept a Deed of Dedication from USPG Portfolio
Two, LLC (WalMart, Bobby Jones). (Approved by Engineering Services
Committee March 22, 2010)
Background:USPG Portfolio Two, LLC and WalMart renovated and enlarged the store
on Bobby Jones. During this renovation, the water and sanitary sewer
systems where rerouted.
Analysis:The rerouting of the water and sanitary sewer systems require that certain
existing easements be abandoned and new easements be dedicated. This
document incorporates both issues.
Financial Impact:None
Alternatives:Deny motion to approve and accept a Deed of Dedication from USPG
Portfolio Two, LLC.
Recommendation:Approve motion to approve and accept a Deed of Dedication from USPG
Portfolio Two, LLC.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 26
Attachment number 1Page 2 of 26
Attachment number 1Page 3 of 26
Attachment number 1Page 4 of 26
Attachment number 1Page 5 of 26
Attachment number 1Page 6 of 26
Attachment number 1Page 7 of 26
Attachment number 1Page 8 of 26
Attachment number 1Page 9 of 26
Attachment number 1Page 10 of 26
Attachment number 1Page 11 of 26
Attachment number 1Page 12 of 26
Attachment number 1Page 13 of 26
Attachment number 1Page 14 of 26
Attachment number 1Page 15 of 26
Attachment number 1Page 16 of 26
Attachment number 1Page 17 of 26
Attachment number 1Page 18 of 26
Attachment number 1Page 19 of 26
Attachment number 1Page 20 of 26
Attachment number 1Page 21 of 26
Attachment number 1Page 22 of 26
Attachment number 1Page 23 of 26
Attachment number 1Page 24 of 26
Attachment number 1Page 25 of 26
Attachment number 1Page 26 of 26
Commission Meeting Agenda
4/1/2010 5:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring an easement
between Electrical Realty And Sales Company, as owner, and Augusta,
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (300 sq. ft.) permanent drainage and utility easement
and (6,459 sq. ft.) of temporary construction easement from the property
located at: 1431 Marvin Griffin Road, private, at the purchase price of
$600.00. (Approved by Engineering Services Committee March 22,
2010)
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Storm Drainage Improvements at Village West – 09-197
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve award of Construction Contract to J. Harris Trucking
and Construction, Inc. in the amount of $297,101.48 for the Storm Drainage
Improvements at Village West, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding is available from SPLOST
Phase IV Fund Account Balance. (Approved by Engineering Services
Committee March 22, 2010)
Background:The Storm Drainage Improvements at Village West is a drainage project that
was designed by in-house staff. Currently, storm water flows from the
Village West Shopping Center into Augusta-Richmond County’s channel
easement. The existing channel is undersized, and as a result causing severe
flooding on the Village West Townhomes property. The proposed
improvements will significantly reduce the amount of storm runoff into the
existing channel and alleviate the chance of flooding in the area.
Analysis:Bids were received on January 26, 2010 with J. Harris Trucking and
Construction, Inc., being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. J. Harris Trucking and Construction, Inc.
$297,101.48 2. Site Master $349,059.00 3. Blair Construction, Inc.
$366,842.34 4. Granto Southern Construction $368,860.91 5. Reeves
Construction Co., Inc. $415,499.30 6. TrakSouth Civil Contractors, LLC
$415,949.53 7. Mabus Brothers Construction Co., Inc. $453,755.48 6. L-J,
Inc. $561,296.50 It is the Engineering Department recommendation to
award this project to the low bidder, J. Harris Trucking and Construction,
Inc. subject to receipt of proper bonds.
Financial Impact:Funds are available from SPLOST Phase IV Fund Account Balance to be
transferred to the project construction budget upon Commission approval.
Alternatives:1) Approve award of Construction Contract to J. Harris Trucking and
Construction, Inc. in the amount of $297,101.48 for the Storm Drainage
Improvements at Village West, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding is available from SPLOST
Phase IV Fund Account Balance. 2) Do not approve project.
Recommendation:approve alternative one
Funds are Available in
the Following
Accounts:
Splost Phase IV Fund Balance
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
CPB # NA
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized for CPB # 324-0411110-000000000. This project
is for the storm drainage improvements at Village West. This authorization
is for Storm Drainage associated with the said project, in the amount of
$297,101.48 to be funded by the SPLOST IV Fund Account Balance.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST IV Fund Account Balance 297,102$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $297,102 Varies $297,102
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
STORM DRAINAGE INMPROVEMENTS AT VILLAGE WEST
PLEASE DONOT PROCESS THIS ITEM. ONCE APPROVED BY COMMISSION THE ORIGINAL
WILL BE SENT FOR PROCESSING. QUESTION CALL EXT 5070
1 of 2 CPB # NA
Attachment number 1Page 1 of 2
CPB # NAAugusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
STORM DRAINAGE INMPROVEMENTS AT VILLAGE WEST
CPB AMOUNT
SOURCE OF FUNDS CPB
SPLOST IV FUND ACCOUNT BALANCE
324-04-1110-000000000 $297,102
TOTAL SOURCES: $297,102
USE OF FUNDS
STORM DRAINAGE
324-04-1110-5414710-000000000 $297,102
TOTAL USES: $297,102
2 of 2 CPB # NA
Attachment number 1Page 2 of 2
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Tuesday, January 26, 2010 for furnishing:
Bid Item #09-197 Storm Drainage Improvements @ Village West for Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Imaging Technologies. The fees for the plans
and specifications which are non-refundable is $100.00.
Documents may be examined during regular business hours at the F. W. Dodge Plan Room; 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.itrepro.com) at no charge through Imaging Technologies (706 724-7924) beginning Thursday,
December 10, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that sequestration of
documents through any other source is not advisable. Acquisition of documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory Pre-Bid Conference will be held on Wednesday, January 6, 2010 @ 2:00 p.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Friday, January 8,
2010 by 5:00 p.m.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 10, 17, 24, 31, 2009
Metro Courier December 16, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2Page 1 of 1
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Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Attachment number 6Page 1 of 1
Attachment number 7Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Wrightsboro Road Widening, Phase I - Bid Item–09-170
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve the Capital Project Budget number 324-041110-
201824333 and award the Design Consultant Services Agreement to
Cranston Engineering Group, PC, in the amount of $196,430.00 for the
Wrightsboro Road Widening, Phase I project. Funding is available in the
project engineering account for the Engineering Department. (Approved by
Engineering Services Committee March 22, 2010)
Background:Phase I of the Wrightsboro Road Widening Project was part of SPLOST
Phase IV and called for traffic operational improvements along Wrightsboro
Road between Augusta West Parkway and Marks Church Road. The area
covered by this project is adjacent to Augusta Mall, which has undergone
expansion since the original concept report. Therefore, recommendations in
the original concept report will need to be updated to reflect current
conditions. Moreover, Phase II of the Wrightsboro Road widening project,
which proposes widening between Augusta West Parkway and Jimmy
Dyess Parkway is currently in the Right of Way phase and should be let
within the next year. The completion of Phase II will have a significant
impact on signal coordination and communications along the corridor.
Analysis:The following firms were evaluated based on qualifications, project
approach, experience, and schedule on December 10, 2009. The following
firms submitted RFPs and were evaluated: FIRM TOTAL WEIGHTED
SCORE FIRM TOTAL WEIGHTED SCORE Cranston Engineering 95
EMC Engineering Services, Inc. 78.5 Florence & Hutcheston 75.5 Khafra
Engineering 63.5 T.Y. Lin International 82 Zel Engineers 53 Cranston
Engineering was selected based on the evaluation criteria for this project.
Financial Impact:Funds are available in the project engineering 324-041110-5212115-
201824333 upon Commission’s approval.
Alternatives:Approve the Capital Project Budget number 324-041110-201824333 and
Award the Design Consultant Services Agreement to Cranston Engineering
Group, PC, in the amount of $196,430.00 for the Wrightsboro Road
Widening, Phase I project. Funding is available in the project engineering
account for the Engineering Department. 2) Do not approve and cancel
project.
Recommendation:approve alternative one.
Funds are Available in
Cover Memo
the Following
Accounts:324-041110-5212115/201824333-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized for CPB# 324-041110-201824333. This project is
for Wrightsboro Road Widening, Phase I design cost associated with traffic
operational improvements along Wrightsboro Road between Augusta West
Parkway and Marks Church Road. This authorization is for Engineering
associated with the said project, in the total amount of $196,430.00 to be
funded by the Special 1 % Sales Tax, Phase IV.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 2,782,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $2,782,000 7th $2,782,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
PLEASE DO NOT PROCESS THIS ITEM. AED WILL SEND ORIGINAL ONCE APPROVED BY COMMISSION . QUESTIONS PLEASE
CALL EXT 5070.
1 of 2
Attachment number 1Page 1 of 2
CPB# 324-041110-201824333Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-201824333 $2,782,000 $0 $2,782,000
TOTAL SOURCES: $2,782,000 $0 $2,782,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824333 $398,000 $0 $398,000
Cranston Engineering $198,430
ADVERTISING
324-04-1110-5233119-201824333 $2,000 $0 $2,000
CONTINGENCY
324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000
TOTAL USES: $2,782,000 $0 $2,782,000
2 of 2
Attachment number 1Page 2 of 2
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Friday, October 30, 2009 @ 11:00 a.m. for
furnishing:
RFP ITEM #09-170 Wrightsboro Road Widening, Phase I for Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, October 20, 2009 @ 3:00 p.m. by fax at
706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 24, October 1, 8, 15, 2009
Metro Courier September 30, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2Page 1 of 1
VENDORS ORIGINAL 6 COPIES FEE PROPOSAL ADDENDUM
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30901
YES YES YES YES
EMC Engineering Services
23 E Charlton Street
Savannah, GA 31401
YES YES YES YES
Florence & Hutcheson
501 Huger Street
Columbia, SC 29201
YES YES YES YES
KHAFRA
230 Peachtree Street, NW
Atlanta, GA 30303
YES YES YES YES
TY LIN International
260 Peachtree Street, Ste 900
Atlanta, GA 30303
YES YES YES YES
Zel Engineers
435 Telfair Street
Augusta, GA 30901
YES YES YES YES
LAI Engineering
1800 Parkway Place
Marietta, GA 30067
Street Smarts
3160 Main Street, Ste 100
Duluth, GA 30096
Godefroy & Associates
701 Montrose Court
Augusta, GA 30904
Johnson, Lashchober & Assoc
1296 Borad Street
Augusta, GA 30901
Post, Buckley, Schuh & Jernigan
1600 River Edge Pkwy NW
Atlanta, GA 30328
Stevenson & Palmer Eng.
360 Bay Street
Augusta, GA 30901
TBE Group
6639 Peachtree Indust Blvd
Norcross, GA 30092
Todd Smith Grading Inc
1810 Kelly Mill Road
Cumming, GA 30040
WK Dickson
1450 Greene St., Ste 225
Augusta, GA 30901
WR Toole Engineers
1005 Broad Street
Augusta, GA 30901
RFP Item #09-170
Wrightsboro Road Widening - Phase I
for the City of Augusta - Engineering Department
RFP Opening Date: Friday, October 30, 2009 @ 11:00 a.m.
NON-COMPLIANT
DID NOT ACKNOWLEDGE ADDENDUM 1
NON-COMPLIANT
CONTRACTOR AFFIDAVIT & AGREEMENT - INVALID E-VERIFY #
Page 1 of 1
Attachment number 3Page 1 of 1
Cumulative Evaluation Sheet
09-170 Wrightsboro Road Widening Phase I
Thursday, December 10, 2009 @ 10:00 a.m.
TOTAL WEIGHTED SCORE:TOTA
14.008.33 18.33 16.00 9.67 12.67
13.33
14.00 16.67 16.67 16.67 16.67 13.33
14.00 19.33 16.67 13.33
15.00
17.33
18.67 13.33
Florence & Hutcheston
501 Huger Street
Columbia, SC 29201
TY Lin International
260 Peachtree St, Ste
900
Atlanta, GA 30303
Zel Engineers
435 Telfair Street
Augusta, GA 30901
17.67 17.00 18.67 18.67 13.33
5. Proposed Fee (include
beakdown for each task) - Scoring
0 to 20 points(Weighted Score 10%)
4. References (including specific
Individuals contact information) -
Scoring 0 to 20 points (Weighted
score 15%)
3. Work Plan and Overall Service
Schedule . Scoring 0 to 20 points
(Weighted Score is 25%)
2. Qualifications of Key
Professionals that will Actually
Design, prepare Plan & Specs and
Prepare Regulatory Documents -
Scoring 0 to 20 pointa, (30%
weighted)
1. Qualifications of Company -
Scoring 0 to 20 (Weighted Score
20%)
Khafra Engineering
230 Peac
Augusta GA 30901
Cranston Engineering
452 Ellis Srtree
Augusta GA 30901
EMC Engineering
4106 Colbin Blvd,
Ste 105
Evans, GA 30809
14.67 18.67 17.67 15.00
69.33 91 84.5 77 87.17 67
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Attachment number 6Page 1 of 5
Attachment number 6Page 2 of 5
Attachment number 6Page 3 of 5
Attachment number 6Page 4 of 5
Attachment number 6Page 5 of 5
Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Commission Meeting Agenda
4/1/2010 5:00 PM
Hill Baptist Church
Department:
Caption:Consider an appeal hearing for Hill Baptist Church regarding the denial of
their request from the Historic Preservations Commission for a Certificate
Of Appropriateness (COA) relating to the demolition of their property
located at 1111 Troupe Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on March 16, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Chronic Nuisance Property Ordinance
Department:
Caption:Update from Commissioner Joe Bowles, Chairman of the Chronic Nuisance
Property Ordinance Study Subcommittee.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/1/2010 5:00 PM
Appointments District 1
Department:
Caption:Motion to approve the following appointments Brenda Morton, Augusta
Library Board, Paul Muckenfuss Sr., Riverfront Development Review
Board, George (Chip) Fisher, Jr., General Aviation Commission, Harry
James, Historic Preservation Commission, Gregory O'Connor, Public
Facilities, Inc., Cary Rivers, Augusta Port Authority, Aishia Leverett,
ARC Personnel Board, Thomas B.Burxton, Citizen Small Business
Advisory Board, Brook N.Buxton, Canal Authority, Donald Thompson,
Augusta Aviation Commission, Rick Keurogllan, ARC Planning
Comission, Birkie Ayer, ARC Tree Commission representing District 1.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 12
Attachment number 1Page 2 of 12
Attachment number 1Page 3 of 12
Attachment number 1Page 4 of 12
Attachment number 1Page 5 of 12
Attachment number 1Page 6 of 12
Attachment number 1Page 7 of 12
Attachment number 1Page 8 of 12
Attachment number 1Page 9 of 12
Attachment number 1Page 10 of 12
Attachment number 1Page 11 of 12
Attachment number 1Page 12 of 12
Commission Meeting Agenda
4/1/2010 5:00 PM
An Ordinance to amend the Augusta, GA Code Title One Section 1-2-2 relating to the time and place for Commission
and Committee Meetings
Department:Law
Caption:An Ordinance to amend the Augusta, GA Code Title One Section 1-2-2
relating to the time and place for Commission and Committee meetings of
the Augusta-Richmond County Board of Commissioners; to repeal all Code
sections and Ordinances and parts of Code sections and Ordinances in
conflict herewith; to provide an effective date and for other purposes.
(Approved by the Augusta Commission March 16, 2010 - second
reading)
Background:Section 1-48 of the Augusta, GA. Charter provides that Commissioners shall
hold at least one session on the first Tuesday of every month (except the
month of April) “and at such other times as often as in their judgment the
powers and duties [therein] conferred may require." Section 1.01.01 of the
Rules of Procedure adopted by the Commission on July 3, 1996, provide
that “Regular and special meetings of the Augusta-Richmond County
Commission-Council … shall be as determined by Ordinance adopted by the
Augusta-Richmond County Commission-Council.”
Analysis:Holding Commission and Committee Meetings at 5:00 p.m. may increase
public participation by persons otherwise unable to attend because of work
or school obligations.
Financial Impact:Requiring staff and employees to work later hours could have an adverse
financial impact.
Alternatives:Keep the current meeting times or set new meeting times.
Recommendation:For discussion.
Funds are Available in
the Following
Accounts:
Funds have not been identified at this time.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Commission Meeting Agenda
4/1/2010 5:00 PM
Resolution Yucca Mountain
Department:
Caption:Motion to approve a Resolution urging completion of the planned
permanent respository project at Yucca Mountain. (Requested by
Commissioner Joe Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/1/2010 5:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo