HomeMy WebLinkAbout2010-03-16-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
3/16/2010
2:00 PM
INVOCATION:
Reverend Kenneth B. Martin, Pastor Antioch Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Mr. Bob Gilbert, Vice President & Eastern Division Construction Director of
Parsons. RE: Presentation to the Augusta Commission in recognition of the James B.
Messerly Expansion Project Construction Site receiving the OSHA Voluntary
Protection Program (VPP) Star Status Safety Award. The highest OSHA award
possible.
Attachments
RECOGNITION(S)
Augusta Complete Count Committee 2010 Census
B. Motion to approve Resolution of Support in the upcoming 2010 Census.
Attachments
Employee of the Month Award
C. Mr. Mark Smith, Information Technology Department, February Employee of the
Month
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Mr. Randolph Wade, Jr. RE: The closing of the Barton Village Community
Center/Neighborhood Enhancement Program.
Attachments
CONSENT AGENDA
(Items 1-30)
PLANNING
1. FINAL PLAT – HOPETOWN VILLAS, PHASE 2, SECTION 2 – S-791-II – A Attachments
request for concurrence with the Augusta Richmond County Planning Commission to
approve a petition by H. Lawson Graham, on behalf of Joseph F. Adams, for
Hopetown Villas, Phase 2, Section 2. This residential subdivision is located off Abaco
Lane at Swindon Drive and contains 26 lots.
2. FINAL PLAT – WEST WHEELER TOWNHOMES, SECTION 9 – S-809 - A
request for concurrence with the Augusta Richmond County Planning Commission to
approve a petition by Southern Partners Inc., on behalf of ATC Development,
requesting final plat approval for West Wheeler Townhomes, Section 9. This
residential townhome development is located on Aruba Circle, adjacent to West
Wheeler Townhomes, Phase 10 and 8 and contains 20 lots.
Attachments
3. Z-10-08 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Carrie Favors, on behalf of Fred L. Brown,
requesting a change of zoning from Zone A (Agriculture) to Zone R-MH
(Manufactured Home Residential) affecting property containing .43 acres and
known as 216 Thompson Road. (Tax Map 087-3- 087-3-153-00-0) DISTRICT 2
Attachments
4. Z-10-12 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Brian Simkins, on behalf of William White
Barrett estate, requesting a change of zoning from Zone A (Agriculture) to Zone HI
(Heavy Industry) affecting property containing 135.21 acres and known as 1641
Dixon Airline Road. (Tax Map 135-0-005-00-0)
Attachments
PUBLIC SERVICES
5. Motion to approve a request by Melissa Ruiz for a Special Events License Liquor,
Beer & Wine for Masters Week 2010 for Mi Rancho Mexican Restaurant located at
3064 Washington Rd. The event duration is Seven (7) days April 5th thru 11th. There
will be Sunday Sales. District 7. Super Districty 10. (Approved by Public Services
Committee March 8, 2010)
Attachments
6. Motion to approve a request by Jan Scholer for a Special Events License (Beer) for
Masters Week 2010 to be used in connection with Wild Wings Cafe located at 3035
Washington Rd. The duration of the event will be four (4) days, April 7th thru 10th.
District 7. Super District 10. (Approved by Public Services Committee March 8,
2010)
Attachments
7. Motion to approve a New Ownership Application: request by Mukesh Patel for a
retail package Beer & Wine license to be used in connection with Pramukhji
Enterprises, LLC located at 1499 Gordon Hwy. District 2. Super District 9.
(Approved by Public Services Committee March 8, 2010)
Attachments
8. Motion to approve a New Application: A. N. 10 -12: A request by Sterling Johnson
for an on premise Liquor, Beer & Wine license to be used in connection with
Cocktails located at 660 Broad St. There will be Dance. District 1. Super District 9.
(Approved by Public Services Committee March 8, 2010)
Attachments
9. Motion to approve a New Application: A. N. 10 - 13: request by Harry T. Gandy Jr.
for an on premise consumption Beer license to be used in connection with Crazy B-B-
Q & Wings located at 1719 Gordon Hwy. There will be Sunday Sales. District 5.
Super District 9. (Approved by Public Services Committee March 8, 2010)
Attachments
10. Motion to approve a Resolution authorizing the CSRA Regional Commission to
continue the operation and administration of the Coordinated Transportation System
and other DHR funded programs for Augusta-Richmond County. (Approved by
Public Services Committee March 8, 2010)
Attachments
11. Motion to renew the Sec. 5311 Rural Transit grant application between the Georgia
Department of Transportation (GDOT) and Augusta, Georgia from July 2010 to June
2011. (Approved by Public Services Committee March 8, 2010)
Attachments
ADMINISTRATIVE SERVICES
12. Motion to approve an ordinance designating Harrisburg/West End as an Enterprise
Zone. (Approved by Administrative Services Committee March 8, 2010)
Attachments
13. Motiom to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the Harrisburg Neighborhood: 1601 Watkins Street (two
buildings), 1648 Brinson Lane, 403 Hamilton Street, 850 Heard Avenue, (District 1 &
3, Super District 9 & 10); South Augusta Neighborhood: 2509 Tara Heights Circle,
(District 5, Super District 9); South Richmond Neighborhood: 4022 Smokey Road,
5050 Old Waynesboro Road, 1120 C Hephzibah-McBean Road, 2012 McNutt Road,
(District 8, Super District 10); Turpin Hill Neighborhood: (City owned properties)
2235 Dyer Place, 2108 Grand Boulevard, (District 2, Super District 9); Bethlehem
Neighborhood: 1748 Martin Luther King Boulevard, (District 2, Super District 9);
AND WAIVE 2ND READING. (Approved by Administrative Services
Committee March 8, 2010)
Attachments
14. Motion to approve a Resolution designating Harrisburg/West End as an Opportunity
Zone. (Approved by Administrative Services Committee March 8, 2010)
Attachments
15. Motion to accept the Laney Walker/Bethlehem Urban Redevelopment Plan (URP)
that designates Laney Walker/Bethlehem as an Urban Redevelopment Area (URA).
This is the second and final part of the process to establish the Laney
Walker/Bethlehem neighborhoods as an Urban Redevelopment Area. This
designation is a condition of receiving Bond Financing for use in acquiring vacant
and abandoned property and developing property in the Laney Walker/Bethlehem
Urban Redevelopment Area. (Approved by Administrative Services Committee
March 8, 2010)
Attachments
PUBLIC SAFETY
16. Motion to approve maintenance agreement with Pictometry International to provide
new oblique imagery and related software and product support to Augusta.
(Approved by Public Safety Committee March 8, 2010)
Attachments
FINANCE
17. Motion to approve Budget Adjustments for the 2009 Financial Audit. (Approved by
Finance Committee March 8, 2010)
Attachments
18. Motio to approve renewal of Public Official Liability coverage with current carrier,
Landmark American Insurance for $68,308 for April 19, 2010 to April 19, 2011.
(Approved by Finance Committee March 8, 2010)
Attachments
19. Motion to approve 2009 Indirect Cost Allocation Study to be performed by KPMG.
(Approved by Finance Committee March 8, 2010)
Attachments
20. Motion to approve Excess Worker’s Compensation Insurance with Safety National
Casualty Corporation with Statutory limits and a $600,000 SIR (self insured retention;
otherwise, known as the deductible) for a premium of $176,038. (Approved by
Finance Committee March 8, 2010)
Attachments
ENGINEERING SERVICES
21. Motion to authorize condemnation to acquire fee simple purchase of 17,424 sq. ft.,
1,550 sq. ft. of permanent easement and 1,550 sq. ft. of temporary easement of 2921
Willis Foreman Road - PIN: 164-0-003-05-0; and 5,987 sq. ft. of permanent easement
of 2931 Willis Foreman Road - PIN: 164-0-003-04-0. (Approved by Engineering
Services Committee March 8, 2010)
Attachments
22. Motion to approve Capital Project Budget Change Number Three (324-041110-
201824110) and Supplemental Agreement Three with URS Corporation in the
Attachments
amount of $65,000.00 to provide Georgia Department of Transportation coordination
for project letting for the Broad Street portion of the downtown traffic signal and
streetlight upgrade project. Funds are available in the project contingency account for
the Engineering Department. (Approved by Engineering Services Committee
March 8, 2010)
23. Motion to approve an Option for the purposes of acquiring a Right-of-Way between
Lola L. Clark, as owner, and Augusta, Georgia, as optionee, in connection with the
Marvin Griffin Road Improvement Project, (1,951 sq. ft.) in fee and (N/A sq. ft.) of
permanent easement, more or less; and (1,972 sq. ft.) of temporary construction
easement from property located at 1611 Marvin Griffin Road, private, at the purchase
price of $1,500.00. (Approved by Engineering Services Committee March 8,
2010)
Attachments
24. Motion approve CPB and award of Construction Contract to Blair Construction, Inc.
in the amount of $169,846.38 for the Paving Various Roads, Phase IX – Contract 2,
Lamar Road Project, subject to receipt of signed contracts and proper bonds as
requested by AED. Funding is available in the project account. (Approved by
Engineering Services Committee March 8, 2010)
Attachments
25. Motion to approve a request from the Augusta Entertainment Complex to
temporarily rename Seventh Street in front of the James Brown Arena for ceremonial
purposes only as Ringling Way on March 18, 2010 with consideration for an in-kind
trade for the cost of producing the sign. (Approved by Engineering Services
Committee March 8, 2010)
Attachments
PETITIONS AND COMMUNICATIONS
26. Motion to approve the readoption of an Ordinance to proceed with demolition and
removal of the structures on property located at 1121 Nellieville Road, 1002 Eighth
Avenue, 2526-28 Dover Street, 2530-32 Dover Street, and 1012 Sixth Avenue; to
repeal conflicting ordinances; and for other purposes. Waive second
reading. (Approved in Commission meeting October 20, 1998)
Attachments
27. Motion to approve the minutes of the regular meeting of the Commission held on
March 2, 2010.
Attachments
28. Motion to approve the correction of the Commission's February 16, 2010 minutes.
Task Order Contract for Water & Sewer Repairs & Installation Phase II to TRAN
Construction. Bid award amount should have been $1,140,723.95 instead of
$1,141,329.96.
Attachments
APPOINTMENT(S)
29. Motion to approve the appointments and reappointments of the following
persons representing District 5: William Wright, Planning Commission; Gwen
Allen-Robinson, Personnel Board; Charles July, Augusta Aviation Commission;
Jamie Dukes, Board of Zoning Appeals; Lonnie Wimberly, Citizens Small Business
Advisory Bd.; Tracey Williams, Jr., Public Facilities, Inc.; William Hicks III,
Riverfront Developement Review; Alzenia R. Williams, Historic Preservation; Perry
Robinson, Augusta Ports Authority and Faye F. Smith, ARC Library Board effective
April 1, 2010.
Attachments
ATTORNEY
30. Motion to approve an Ordinance to amend the Augusta, GA Code Section 3-4-11
relating to events held on public property. (Approved by Augusta Commission
March 2, 2010- second reading)
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
3/16/2010
AUGUSTA COMMISSION
REGULAR AGENDA
3/16/2010
(Items 31-34)
PLANNING
31. Z-10-07 – A request for concurrence with the Augusta Richmond County Planning
Commission to deny a petition by Makebia Pryor and Loretta Ferguson, on behalf of
Michael G. Utley, requesting a Special Exception to establish a Family Personal
Care Home per Section 26-1 (h) of the Comprehensive Zoning Ordinance for
Augusta-Richmond County affecting property containing .51 acres and known as
1923 Kissingbower Road. (Tax Map 071-3-087-00-0) DISTRICT 5
Attachments
PUBLIC SERVICES
32. New Application: A. N. 10 - 09: request by Nirav K. Shah for a retail package Liquor,
Beer & Wine license to be used in connection with Mataji, LLC DBA Inwood Spirits
located at 2940 Inwood Drive Suite B. District 5. Super District 9. (No
recomendation from Public Services Committee March 8, 2010)
Attachments
Upcoming Meetings
www.augustaga.gov
ADMINISTRATIVE SERVICES
33. An Ordinance to amend the Augusta, GA Code Title One Section 1-2-2 relating to
the time and place for Commission and Committee meetings of the Augusta-
Richmond County Board of Commissioners; to repeal all Code sections and
Ordinances and parts of Code sections and Ordinances in conflict herewith; to provide
an effective date and for other purposes. (No recommendation from
Administrative Services Committee March 8, 2010)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
34. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
3/16/2010 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Kenneth B. Martin, Pastor Antioch Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
3/16/2010 2:00 PM
Parsons
Department:
Caption:Mr. Bob Gilbert, Vice President & Eastern Division Construction Director
of Parsons. RE: Presentation to the Augusta Commission in recognition of
the James B. Messerly Expansion Project Construction Site receiving the
OSHA Voluntary Protection Program (VPP) Star Status Safety Award.
The highest OSHA award possible.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Commission Meeting Agenda
3/16/2010 2:00 PM
Augusta Complete Count Committee 2010 Census
Department:
Caption:Motion to approve Resolution of Support in the upcoming 2010 Census.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Commission Meeting Agenda
3/16/2010 2:00 PM
Employee of the Month Award
Department:Clerk of Commission
Caption:Mr. Mark Smith, Information Technology Department, February Employee
of the Month
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
3/16/2010 2:00 PM
Neighborhood Enhancement Program
Department:
Caption:Mr. Randolph Wade, Jr. RE: The closing of the Barton Village Community
Center/Neighborhood Enhancement Program.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Commission Meeting Agenda
3/16/2010 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – HOPETOWN VILLAS, PHASE 2, SECTION 2 – S-
791-II – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by H. Lawson Graham, on
behalf of Joseph F. Adams, for Hopetown Villas, Phase 2, Section 2. This
residential subdivision is located off Abaco Lane at Swindon Drive and
contains 26 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
3/16/2010 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-07 – A request for concurrence with the Augusta Richmond County
Planning Commission to deny a petition by Makebia Pryor and Loretta
Ferguson, on behalf of Michael G. Utley, requesting a Special Exception to
establish a Family Personal Care Home per Section 26-1 (h) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County affecting
property containing .51 acres and known as 1923 Kissingbower Road. (Tax
Map 071-3-087-00-0) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
3/16/2010 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – WEST WHEELER TOWNHOMES, SECTION 9 – S-
809 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Southern Partners Inc., on
behalf of ATC Development, requesting final plat approval for West
Wheeler Townhomes, Section 9. This residential townhome development is
located on Aruba Circle, adjacent to West Wheeler Townhomes, Phase 10
and 8 and contains 20 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
3/16/2010 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-08 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Carrie Favors, on behalf of
Fred L. Brown, requesting a change of zoning from Zone A (Agriculture)
to Zone R-MH (Manufactured Home Residential) affecting property
containing .43 acres and known as 216 Thompson Road. (Tax Map 087-3-
087-3-153-00-0) DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
3/16/2010 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-10-12 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Brian Simkins, on behalf of
William White Barrett estate, requesting a change of zoning from Zone A
(Agriculture) to Zone HI (Heavy Industry) affecting property containing
135.21 acres and known as 1641 Dixon Airline Road. (Tax Map 135-0-005-
00-0)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
3/16/2010 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a request by Melissa Ruiz for a Special Events License
Liquor, Beer & Wine for Masters Week 2010 for Mi Rancho Mexican
Restaurant located at 3064 Washington Rd. The event duration is Seven (7)
days April 5th thru 11th. There will be Sunday Sales. District 7. Super
Districty 10. (Approved by Public Services Committee March 8, 2010)
Background:This is a licensed location.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $385.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Item # 11
Commission Meeting Agenda
3/16/2010 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a request by Jan Scholer for a Special Events License
(Beer) for Masters Week 2010 to be used in connection with Wild Wings
Cafe located at 3035 Washington Rd. The duration of the event will be four
(4) days, April 7th thru 10th. District 7. Super District 10. (Approved by
Public Services Committee March 8, 2010)
Background:This is a licensed location.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $220.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 1
Item # 12
Commission Meeting Agenda
3/16/2010 2:00 PM
Alcohol Application
Department:License & Inspexctions
Caption:New Application: A. N. 10 - 09: request by Nirav K. Shah for a retail
package Liquor, Beer & Wine license to be used in connection with Mataji,
LLC DBA Inwood Spirits located at 2940 Inwood Drive Suite B. District 5.
Super District 9. (No recomendation from Public Services Committee
March 8, 2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4235.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1
Page 1 of 2
Item # 13
Attachment number 1
Page 2 of 2
Item # 13
Commission Meeting Agenda
3/16/2010 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a New Ownership Application: request by Mukesh
Patel for a retail package Beer & Wine license to be used in connection with
Pramukhji Enterprises, LLC located at 1499 Gordon Hwy. District 2. Super
District 9. (Approved by Public Services Committee March 8, 2010)
Background:This is a new ownership application. Formerly in the name of Marty Koger.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
Commission Meeting Agenda
3/16/2010 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a New Application: A. N. 10 -12: A request by Sterling
Johnson for an on premise Liquor, Beer & Wine license to be used in
connection with Cocktails located at 660 Broad St. There will be Dance.
District 1. Super District 9. (Approved by Public Services Committee
March 8, 2010)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4345.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1
Page 1 of 2
Item # 15
Attachment number 1
Page 2 of 2
Item # 15
Commission Meeting Agenda
3/16/2010 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a New Application: A. N. 10 - 13: request by Harry T.
Gandy Jr. for an on premise consumption Beer license to be used in
connection with Crazy B-B-Q & Wings located at 1719 Gordon Hwy. There
will be Sunday Sales. District 5. Super District 9. (Approved by Public
Services Committee March 8, 2010)
Background:This is a new application. Formerly the Pizza Hut location.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1815.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1
Page 1 of 2
Item # 16
Attachment number 1
Page 2 of 2
Item # 16
Commission Meeting Agenda
3/16/2010 2:00 PM
Resolution for CSRA Regional Commission
Department:Clerk of Commission
Caption:Motion to approve a Resolution authorizing the CSRA Regional
Commission to continue the operation and administration of the Coordinated
Transportation System and other DHR funded programs for Augusta-
Richmond County. (Approved by Public Services Committee March 8,
2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1
Page 1 of 3
Item # 17
Attachment number 1
Page 2 of 3
Item # 17
Attachment number 1
Page 3 of 3
Item # 17
Commission Meeting Agenda
3/16/2010 2:00 PM
Rural Transit Grant Application
Department:Augusta Public Transit
Caption:Motion to renew the Sec. 5311 Rural Transit grant application between the
Georgia Department of Transportation (GDOT) and Augusta, Georgia from
July 2010 to June 2011. (Approved by Public Services Committee March
8, 2010)
Background:The Augusta-Richmond County Commission annually approves Augusta
Public Transit’s Sec. 5311 Rural Transit grant application to providing rural
transportation service to the citizens of Augusta-Richmond County.
Analysis:The renewal of this contract will allow Augusta Public Transit to continue
providing rural transportation service to the citizens of rural Augusta-
Richmond County.
Financial Impact:The Augusta-Richmond County share of the budget for 2010 and ½ 2011
should be approximately $95,709.
Alternatives:None. By not approving this application, citizens of rural Augusta-
Richmond County will lose the only public transportation available to them.
Recommendation:Approve the submission of the grant.
Funds are Available in
the Following
Accounts:
Funds available in 546-09-1120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1
Page 1 of 3
Item # 18
Attachment number 1
Page 2 of 3
Item # 18
Attachment number 1
Page 3 of 3
Item # 18
Commission Meeting Agenda
3/16/2010 2:00 PM
An Ordinance to amend the Augusta, GA Code Title One Section 1-2-2 relating to the time and place for Commission
and Committee Meetings
Department:Law
Caption:An Ordinance to amend the Augusta, GA Code Title One Section 1-2-2
relating to the time and place for Commission and Committee meetings of
the Augusta-Richmond County Board of Commissioners; to repeal all Code
sections and Ordinances and parts of Code sections and Ordinances in
conflict herewith; to provide an effective date and for other purposes. (No
recommendation from Administrative Services Committee March 8,
2010)
Background:Section 1-48 of the Augusta, GA. Charter provides that Commissioners shall
hold at least one session on the first Tuesday of every month (except the
month of April) “and at such other times as often as in their judgment the
powers and duties [therein] conferred may require." Section 1.01.01 of the
Rules of Procedure adopted by the Commission on July 3, 1996, provide
that “Regular and special meetings of the Augusta-Richmond County
Commission-Council … shall be as determined by Ordinance adopted by the
Augusta-Richmond County Commission-Council.”
Analysis:Holding Commission and Committee Meetings at 5:00 p.m. may increase
public participation by persons otherwise unable to attend because of work
or school obligations.
Financial Impact:Requiring staff and employees to work later hours could have an adverse
financial impact.
Alternatives:Keep the current meeting times or set new meeting times.
Recommendation:For discussion.
Funds are Available in
the Following
Accounts:
Funds have not been identified at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 19
Administrator.
Clerk of Commission
Cover Memo
Item # 19
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GA CODE TITLE ONE
SECTION 1-2-2 RELATING TO THE TIME AND PLACE FOR
COMMISSION AND COMMITTEE MEETINGS OF THE AUGUSTA-
RICHMOND COUNTY BOARD OF COMMISSIONERS; TO REPEAL
ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE
SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, Section 1-48 of the AUGUSTA, GA. CHARTER provides that
Commissioners shall hold at least one session on the first Tuesday of every month
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WHEREAS, Section 1.01.01 of the Rules of Procedure adopted by the
Commission on July 3, 1996, provide that ³5Hgular and special meetings of the
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Ordinance adopted by the Augusta-Richmond County Commission-&RXQFLO´
THE AUGUSTA-RICHMOND COUNTY COMMISSION hereby ordains as
follows:
SECTION 1. AUGUSTA, GA. CODE Section 1-2-2 as set forth in the AUGUSTA,
GA. CODE, re-adopted July 10, 2007, is hereby amended by striking each of these
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SECTION 2. This ordinance shall become effective April 1, 2010.
SECTION 3. All ordinances, parts of ordinances, policies, and procedures
concerning the time or location of Commission, Committee or Legal meetings in
conflict herewith are hereby repealed.
Adopted this _____ day of________, 2010.
Attest: ___________________________
_________________________ David S. Copenhaver
Lena J. Bonner, Clerk of Commission As its Mayor
Attachment number 1
Page 1 of 5
Item # 19
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that
the foregoing Ordinance was duly adopted by the Augusta-Richmond County
Commission on_________________, 2010 and that such Ordinance has not been
modified or rescinded as of the date hereof and the undersigned further certifies
that attached hereto is a true copy of the Ordinance which was approved and
adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
First Reading ______________________
Second Reading ______________________
Attachment number 1
Page 2 of 5
Item # 19
Exhibit A
STRIKE:
Sec. 1-2-2. Meeting-Time and place; committees.
(a) All Commission's regular meetings shall be held on the first and third Tuesday
of each month at 2:00 p.m. at the Municipal Building 8th floor, in the Lee
Beard Commission Chambers. The committee meetings are held on the
second and last Monday of every month on the 8th floor, Room 802. There are
also called meetings of the Commission and the subject, dates and times of
these meetings are scheduled and notified in advance.
Note-By Ordinance No. 6883, on May 2, 2006, the Augusta-Richmond County
Commission changed its first meeting in April 2007 to the last Wednesday in
March of 2007, and the first meeting of every April thereafter to the last week of
the preceding March.
(b) If there is a necessity to change the time and date of the regular meeting of the
Commission or of the regular called meeting, this shall be done by request of
the Mayor or a majority of the members of the Commission, provided a
majority of the Commissioners can attend the meeting which shall be held on
a different date and shall be given the notice required herein.
(c) The Commission may hold such additional meetings as shall be deemed
necessary when called by the Mayor or a majority of the members of the
Commission, provided all members shall have been notified at least twenty-
four (24) hours in advance of the special meeting. Provided, further, that a
majority of the Commission may convene the same in extraordinary session
for emergency business, such as a natural disaster or civil disturbance,
whenever in their judgment it may be necessary.
(d) Any action taken at all committee meetings shall be placed on the agenda of
the regular meeting, regular called meeting, or special meeting of the full
Commission for approval of the action of the committee.
Attachment number 1
Page 3 of 5
Item # 19
Exhibit B
REPLACE WITH:
Sec. 1-2-2. Meeting-Time and place; committees.
(a) All regular Commission meetings shall be held on the first and third Tuesday
of each month at 5:00 p.m. at the Municipal Building, in the Lee Beard
Commission Chambers or such other Commission Chambers as may be
created in the future.
(b) All regular Committee meetings shall be held on the second and last Monday
of every month at 5:00 p.m. at the Municipal Building, in the Lee Beard
Commission Chambers or such other Commission Chambers as may be
created in the future.
(c) Other called meetings of the Commission and Committees and the subject,
dates and times of these meetings may be scheduled as needed and
notification of such meetings shall be provided to the public in advance as
required by law.
(d) Closed session legal meetings of the Commission shall be held on the second
and last Monday of every month at 3:00 p.m. and after each Commission or
Committee meeting as necessary. Nothing in this section is intended to
restrict the calling of a Legal meeting as necessary at other times.
Note-By Ordinance No. 6883, on May 2, 2006, the Augusta-Richmond County Commission
changed its first meeting in April 2007 to the last Wednesday in March of 2007, and the first
meeting of every April thereafter to the last week of the preceding March.
Attachment number 1
Page 4 of 5
Item # 19
(e) If there is a necessity to change the time and date of the regular meeting of the
Commission or Committees or of any specially called meeting or any Legal
meeting, this shall be done by request of the Mayor or a majority of the
members of the Commission, provided a majority of the Commissioners can
attend the meeting which shall be held on a different date and shall be given
the notice required herein.
(f) The Commission may hold such additional meetings as shall be deemed
necessary when called by the Mayor or a majority of the members of the
Commission, provided all members shall have been notified at least twenty-
four (24) hours in advance of the special meeting. Provided, further, that a
majority of the Commission may convene the same in extraordinary session
for emergency business, such as a natural disaster or civil disturbance,
whenever in their judgment it may be necessary.
(g) Any action taken at any committee meeting (other than to postpone the agenda
item to the next, or a future, committee meeting) shall be placed on the agenda
of the regular meeting, regular called meeting, or special meeting of the full
Commission for approval of the action of the committee.
Attachment number 1
Page 5 of 5
Item # 19
Commission Meeting Agenda
3/16/2010 2:00 PM
Creation of Harrisburg West End Enterprise Zone
Department:Planning Commission
Caption:Motion to approve an ordinance designating Harrisburg/West End as an
Enterprise Zone. (Approved by Administrative Services Committee
March 8, 2010)
Background:The Augusta Code at 2-4 provides for the Designation of Enterprise Zones
as an economic development incentive for depressed areas. Harrisburg/West
End meets the criteria for designation found at O.C.G.A. 36-88-8, and with
the completion of the St. Sebastian Extension, the Kroc Center and the
acquisition of the Sibley Mill by the Canal Authority some very positive
things could happen in the area. The designation would result in business’s
that create 5 or more new jobs begin exempt from advalorem taxes on a
scale over a 10 year period.
Analysis:The incentives of tax abatement are positive, and the theory is that revenue
not realized due to the abatement would not have happened without the
incentives. The abatement schedule for advalorem taxes is as follows: 100%
first 5 years, 80% years 6 and 7 60% year 8 40% year 9 and 20% year 10. In
addition the City could elect to waive fees and other forms of revenue.
Financial Impact:See above
Alternatives:Designate or don’t designate
Recommendation:Designate
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
3/16/2010 2:00 PM
Demolition of Unsafe Structures
Department:License & Inspection
Caption:Motiom to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the Harrisburg Neighborhood: 1601
Watkins Street (two buildings), 1648 Brinson Lane, 403 Hamilton Street,
850 Heard Avenue, (District 1 & 3, Super District 9 & 10); South Augusta
Neighborhood: 2509 Tara Heights Circle, (District 5, Super District 9);
South Richmond Neighborhood: 4022 Smokey Road, 5050 Old Waynesboro
Road, 1120 C Hephzibah-McBean Road, 2012 McNutt Road, (District 8,
Super District 10); Turpin Hill Neighborhood: (City owned properties) 2235
Dyer Place, 2108 Grand Boulevard, (District 2, Super District 9); Bethlehem
Neighborhood: 1748 Martin Luther King Boulevard, (District 2, Super
District 9); AND WAIVE 2ND READING. (Approved by Administrative
Services Committee March 8, 2010)
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations, and - excluding the
City owned properties - the violations were not corrected. By approving this
ordinance the City will have the structures demolished, record a lien against
the property in the amount of the costs incurred, and send the property
owners a bill for payment that is due within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 101072910 / 5212999 Cover Memo
Item # 21
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 21
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 1601 WATKINS STREET, 1648 BRINSON
LANE, 403 HAMILTON STREET, 850 HEARD AVENUE, 2509 TARA HEIGHTS CIRCLE,
4022 SMOKEY ROAD, 5050 OLD WAYNESBORO ROAD, 1120 C HEPHZIBAH-MCBEAN
ROAD, 2012 MCNUTT ROAD, 2235 DYER PLACE, 2108 GRAND BOULEVARD,
AND1748 MARTIN LUTHER KING BOULEVARD.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 1601 WATKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-4 as Parcel 110.
• 1648 BRINSON LANE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 36-1 as Parcel 99.
• 403 HAMILTON STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-2 as Parcel 443.
• 850 HEARD AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-3 as Parcel 345.
• 2509 TARA HEIGHTS CIRCLE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 84-4 as Parcel 320.
• 4022 SMOKEY ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 181 as Parcel 6.18.
• 5050 OLD WAYNESBORO ROAD, Augusta – Richmond County, Georgia, identified
on Augusta-Richmond County Tax Map 352 as Parcel 4.
Attachment number 1
Page 1 of 2
Item # 21
• 1120 C HEPHZIBAH-MCBEAN ROAD, Augusta – Richmond County, Georgia,
identified on Augusta-Richmond County Tax Map 337 as Parcel 27.
• 2012 MCNUTT ROAD, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 305 as Parcel 52.
• 2235 DYER PLACE, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 72-1 as Parcel 157.
• 2108 GRAND BOULEVARD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 72-2 as Parcel 486.
• 1748 MARTIN LUTHER KING BOULEVARD, Augusta – Richmond County, Georgia,
identified on Augusta-Richmond County Tax Map 59-3 as Parcel 304.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2010.
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
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Commission Meeting Agenda
3/16/2010 2:00 PM
Desgnation of Harrisburg West End an Opportunity Zone
Department:Planning Commission
Caption:Motion to approve a Resolution designating Harrisburg/West End as an
Opportunity Zone. (Approved by Administrative Services Committee
March 8, 2010)
Background:The Georgia Code at O.C.G.A. 48-7-40.1 provides for state tax credits for
jobs created in depressed areas that meet certain criteria. After
Harrisburg/West End is designated as an Enterprise zone it will qualify as an
Opportunity Zone. The combination of these two economic incentives
should stimulate the creation of jobs in the subject area. The rules on
Opportunity Zones may be changed by the Department of Community
Affairs offices so this application, if approved, must move quickly. On July
7, 2009 the Commission approved the designation of various Opportunity
Zones in Augusta, but the geographic limits were not specific enough to
contain Harrisburg/West End.
Analysis:With the positive things that are going on in Harrisburg/West End, economic
incentives could help create a powerful development district for that City. At
stake here are state income tax credits, given to employers who create more
than two jobs, so there would be no cost to the City.
Financial Impact:See above
Alternatives:Designate or don’t designate
Recommendation:Designate
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1
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Commission Meeting Agenda
3/16/2010 2:00 PM
Laney Walker/Bethlehem Urban Redevelopment Plan
Department:Augusta Housing and Community Development
Caption:Motion to accept the Laney Walker/Bethlehem Urban Redevelopment Plan
(URP) that designates Laney Walker/Bethlehem as an Urban
Redevelopment Area (URA). This is the second and final part of the
process to establish the Laney Walker/Bethlehem neighborhoods as an
Urban Redevelopment Area. This designation is a condition of receiving
Bond Financing for use in acquiring vacant and abandoned property and
developing property in the Laney Walker/Bethlehem Urban Redevelopment
Area. (Approved by Administrative Services Committee March 8, 2010)
Background:The Urban Redevelopment Plan is for the Laney-Walker and Bethlehem
Neighborhoods and designates these neighborhoods as an Urban
Redevelopment Area (URA). This designation is an important tool in
developing this area and will support new housing and economic
development initiatives. Each of the programs and initiatives used
throughout the Laney Walker/Bethlehem Urban Redevelopment Area will
be designed to enhance the quality of life for the citizens of these
communities. Over time, the once vibrant Laney Walker and Bethlehem
Neighborhoods became neglected and fell into disrepair. The desire to
revitalize this historic area was initiated in 2008 when the Augusta
City Commission passed a $1 dollar hotel-motel tax. This made
approximately $750,000 annually available over a 50-year period to finance
future redevelopment projects. In order to pursue the issuance of bond
financing and to fund projects developed in an Urban Redevelopment Area,
an Urban Redevelopment Plan must be prepared in accordance with
requirements of the Georgia Urban Redevelopment Act, O.C.G.A. 36-61.
This document summarizes the assessment of blight that was included in the
Blight Findings Report. The Blight Finding report identified the “slum and
blight” conditions within the Laney Walker and Bethlehem Neighborhoods
in accordance with the Georgia Statute "Urban Redevelopment Act". The
Blight Report established the need to develop an Urban Redevelopment Plan
that would be used to designate the Laney Walker and
Bethlehem Neighborhoods as an Urban Redevelopment Area.
Analysis:If the Laney Walker/Bethlehem Urban Redevelopment Plan is accepted and
passed through a resolution by the Augusta City Commission, the Laney
Walker and Bethlehem Neighborhoods will be designated as an Urban
Redevelopment Area. The Plan provides a general blueprint for the
elimination of blight conditions within these neighborhoods and outlines
programs and initiatives that will be used to address both physical
development and capacity building for current and future residents. A public
meeting was held on February 15, 2010 to present a draft of the Urban
Redevelopment Plan.
Cover Memo
Item # 23
Financial Impact:If adopted by the City Commission, the Plan meets a required condition
needed to establish the Laney Walker/Bethlehem Urban Redevelopment
Authority. Establishing the Authority is a condition of receiving the
proceeds from the sale of Taxable Bonds. The proceeds will be used to
leverage private sector financing needed for the acquisition of vacant and
abandoned property and build new residential and neighborhood retail
developments.
Alternatives:None Recommended.
Recommendation:Accept the Laney Walker/Bethlehem Urban Redevelopment Plan (URP) by
resolution. The resolution will officially establish the Laney Walker and
Bethlehem Neighborhoods as an Urban Redevelopment Area (URA). The
designation of URA will convey all of the rights and privileges associated
with a Redevelopment Area that meets the Georgia State statutes that have
been established for such districts. The designation is an important step in
the process of securing financing to eliminate blight conditions within these
important Augusta neighborhoods.
Funds are Available in
the Following
Accounts:
Not applicable.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
RESOLUTION
RESOLUTION OF NECESSITY PREREQUISITE TO EXERCISE OF POWERS
UNDER URBAN REDEVELOPMENT LAW
WHEREAS, Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled
the "Urban Redevelopment Law," as amended (the "Urban Redevelopment Law"), requires
Augusta, Georgia (sometimes referred to herein as "Augusta"), as a condition to the exercise of
any of the powers conferred upon Augusta by the Urban Redevelopment Law, to adopt a
resolution finding that one or more slum areas exist in Augusta and that the rehabilitation,
conservation, or redevelopment, or a combination thereof, of such area or areas is necessary in
the interest of the public health, safety, morals, or welfare of the residents of Augusta; and
WHEREAS, after careful study and investigation, Augusta desires to exercise the
powers conferred upon Augusta by the Urban Redevelopment Law; and
WHEREAS, the Board of Commissioners of Augusta, Georgia anticipates activating and
designating the Augusta-Richmond County Urban Redevelopment Agency (the "Agency") as its
urban redevelopment agency under the Urban Redevelopment Law and delegating Augusta's
"urban redevelopment project powers" to the Agency;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Augusta, Georgia that there is hereby found, determined, and declared that one or more slum
areas exist in Augusta and that the rehabilitation, conservation, or redevelopment, or a
combination thereof, of such area or areas is necessary in the interest of the public health, safety,
morals, or welfare of the residents of Augusta.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Attachment number 1
Page 1 of 3
Item # 23
-2-
BE IT FURTHER RESOLVED that any and all resolutions in conflict with this resolution be
and the same are hereby repealed.
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this ____ day
of March, 2010.
(SEAL)
AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
Attachment number 1
Page 2 of 3
Item # 23
CLERK OF COMMISSION'S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta,
Georgia ("Augusta"), DO HEREBY CERTIFY that the foregoing pages of typewritten matter
constitute a true and correct copy of a resolution adopted on March __, 2010, by the Board of
Commissioners of Augusta, Georgia in a meeting duly called and assembled in accordance with
applicable laws and with the procedures of Augusta, by a vote of _____Yea and _____ Nay,
which meeting was open to the public and at which a quorum was present and acting throughout,
and that the original of the foregoing resolution appears of public record in the Minute Book of
Augusta, which is in my custody and control.
GIVEN under my hand and the seal of Augusta, this ____ day of March, 2010.
(SEAL)
Clerk of Commission, Augusta, Georgia
Attachment number 1
Page 3 of 3
Item # 23
ATL 17454746v3
STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
RESOLUTION
RESOLUTION DESIGNATING URBAN REDEVELOPMENT AREA
WHEREAS, Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled
the "Urban Redevelopment Law," as amended (the "Urban Redevelopment Law"), authorizes
Augusta, Georgia (sometimes referred to herein as "Augusta") to designate an "urban
redevelopment area," which is defined to mean a "slum area" which the Board of Commissioners
of Augusta, Georgia designates as appropriate for an urban redevelopment project; and
WHEREAS, the Urban Redevelopment Law defines "slum area" to mean an area which
by reason of the presence of a substantial number of slum, deteriorated, or deteriorating
structures; predominance of defective or inadequate street layout; faulty lot layout in relation to
size, adequacy, accessibility, or usefulness; unsanitary or unsafe conditions; deterioration of site
or other improvements; tax or special assessment delinquency exceeding the fair value of the
land; the existence of conditions which endanger life or property by fire and other causes; by
having development impaired by airport or transportation noise or by other environmental
hazards; or any combination of such factors substantially impairs or arrests the sound growth of
Augusta, retards the provisions of housing accommodations, or constitutes an economic or social
liability and is a menace to the public health, safety, morals, or welfare in its present condition
and use; and
WHEREAS, after careful study and investigation, Augusta desires to designate the area
described in Exhibit A attached to this resolution as an urban redevelopment area;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Augusta, Georgia that the area described in Exhibit A attached to this resolution is hereby
determined to be a "slum area," by reason of the presence of a substantial number of
deteriorating structures, predominance of defective or inadequate street layout and deterioration
of site or other improvements, which substantially impairs or arrests the sound growth of
Augusta or constitutes an economic or social liability and is a menace to the public health, safety,
morals, or welfare in its present condition and use, and that such area is therefore designated as
appropriate for an urban redevelopment project.
BE IT FURTHER RESOLVED that any and all resolutions in conflict with this
resolution be and the same are hereby repealed.
Attachment number 2
Page 1 of 4
Item # 23
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ATL 17454746v3
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this ___ day
of March, 2010.
(SEAL)
AUGUSTA,
GEORGIA
By:
Mayor
Attest:
Clerk of Commission
Attachment number 2
Page 2 of 4
Item # 23
Exhibit A
ATL 17454746v3
EXHIBIT A
The geographic area including all land lying and being within the boundaries of the Laney-
Walker/Bethlehem Urban Redevelopment Area located in Augusta, Georgia ("Augusta") as
described in Map 2 located in the Laney Walker/Bethlehem Blight Findings Report a copy of
which is on file in the official records of Augusta; and as more particularly described as all land
which is located in the eastern portion of the Augusta, south of the downtown area, which area is
generally defined by Walton Way to the north, Gordon Highway, Old Savannah Road and
Twiggs Street to the east, the existing railroad line to the northwest and R.A. Dent Boulevard to
the west.
Attachment number 2
Page 3 of 4
Item # 23
ATL 17454746v3
CLERK OF COMMISSION'S CERTIFICATE
I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta,
Georgia ("Augusta"), DO HEREBY CERTIFY that the foregoing pages of typewritten matter
constitute a true and correct copy of a resolution adopted on March __, 2010, by the Board of
Commissioners of Augusta, Georgia in a meeting duly called and assembled in accordance with
applicable laws and with the procedures of Augusta, by a vote of _____Yea and _____ Nay,
which meeting was open to the public and at which a quorum was present and acting throughout,
and that the original of the foregoing resolution appears of public record in the Minute Book of
Augusta, which is in my custody and control.
GIVEN under my hand and the seal of Augusta, this ____ day of March, 2010.
(SEAL)
Clerk of Commission, Augusta, Georgia
Attachment number 2
Page 4 of 4
Item # 23
Commission Meeting Agenda
3/16/2010 2:00 PM
2010 Oblique Orthophotography
Department:Information Technology
Caption:Motion to approve maintenance agreement with Pictometry International to
provide new oblique imagery and related software and product support
to Augusta. (Approved by Public Safety Committee March 8, 2010)
Background:Augusta currently uses oblique imagery with our Geographic Information
System (GIS) maps. An oblique image is a digital aerial photo that is
registered to the earth’s surface, taken at an angle in order to permit the
viewing of a building (or property) from 5 viewpoints: directly above, north,
south, east, and west. Oblique Imagery is useful in that it provides a 360-
degree view of a building from 45 degree elevation. It can be used by the
fire department to explore the best way to attack a fire, the Sheriff’s Office
to determine how to surround a site in a hostage situation or plan a raid, and
by Planning and Zoning and the Tax Assessor’s Office to review changes in
a property or area over time. The imagery from our 2008 flyover has been
used by these department and other for a variety of purposes.
Analysis:Pictometry was originally selected as the vendor of choice to provide
oblique orthophotography in 2008. Pictometry subsequently provided
images for 2007 (acquired in the prior year for another customer) and 2008
and has provided support for the images and their associated software. For
the new maintenance agreement, Pictometry proposes to “fly” the city to
gather photography in 2010, with all photography being delivered in 2010
and then supported for the next two years. In essence, this is simply an
extension of an existing agreement with the same company to provide new
products and services, updated for 2010 and incorporating new technology
tools.
Financial Impact:In year 1 (2010), the services will be paid for out of SPLOST V funds that
were allocated to IT for orthophotography. In future years (2011 and 2012),
this will be paid for with SPLOST VI funds that have been earmarked for IT
for the same purpose. The cost for year one is $84,614.67. Years 2 and 3 are
$77,716.67 each.
Alternatives:N/A
Recommendation:Approve maintenance agreement with Pictometry International to provide
new oblique imagery and related software and product support to Augusta.
Funds are Available in
the Following Grand Total: $240,048 Year 1: Funded through SPLOST V IT
Orthophotography SPLOST funds: $84,614.67 Years 2 and 3: SPLOST VI
Cover Memo
Item # 24
Accounts:IT orthophotography SPLOST funds: $77,716.67 each year.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Pictometry initial________ Licensee initial:_________ 05012009
SCHEDULE “B”
Pictometry Economic Alliance Partnership
(EAP benefits apply to the initial term of the License Agreement as noted on Schedule A)
1. Benefits
A. Imagery – with Pictometry’s EAP program the Licensee shall keep its imagery forever, the EFS Software
and Image License becomes perpetual at the end of the term of the License Agreement.
• Ortho Imagery – With the purchase of Pictometry Oblique Imagery, Licensee receives Ortho
Imagery at no additional charge
• Ortho Mosaic Imagery – With the purchase of Pictometry Oblique Imagery, Licensee receives
Ortho Mosaics at no additional charge, including an area-wide Mosaic of all imagery captured.
B. Disaster Coverage at No Additional Charge – Pictometry’s proven background in rapid response image
capture, processing, and delivery is unmatched. Cities, Counties and States can benefit from Pictometry’s
expertise. Pictometry will image up to 200 sq mi of affected areas of Federally Declared Disasters caused by
Hurricanes (category 2 and above), populated areas affected by fires, terrorist attacks, Tsunami and Earthquakes
at no charge. Affected areas are determined by Pictometry and Pictometry will work with county and state
governmental licensees and request their additional input regarding their needs. Note: There is no wait for a
Federal Declaration under the following circumstances:
• Hurricane Coverage at No Cost – Pictometry will capture and quickly deliver imagery of affected
areas of Category II hurricanes and above to your city, county or state at no additional expense. Coverage
for hurricanes below this category may be arranged at reduced EAP rates.
• Tornado Coverage at No Cost – Pictometry will capture and quickly deliver imagery of areas
impacted by Tornados with ratings of EF4 and above to your city, county or state at no additional cost.
Coverage, for tornados below EF4, may be arranged at reduced EAP rates.
• Terrorist Coverage at No Cost – Pictometry will capture and quickly deliver imagery of damage due
to terrorist attack for up to 200 square miles at no additional cost.
Software – Use of Pictometry Change Analysis™ or Web Deployment of Disaster Imagery –
Pictometry’s Rapid Response Program includes the use of our ready-to-use, unique Change Analysis software for
ninety days. The powerful Change Analysis software simultaneously compares pre and post disaster images to
make recovery and restoration efforts more effective and efficient. Pictometry Web Deployment of disaster
imagery may also be available at no charge for ninety days.
C. Enterprise-wide Infrared Software at No Additional Charge – Pictometry will provide Eco-View™,
an easy-to-use Infra-Red Software solution, at no additional charge when you purchase Pictometry’s Near Infra-
Red imagery.
D. Software Installation and Maintenance Costs - During the initial term of the Pictometry License
Agreement, Pictometry shall provide Licensed Software to Licensee with no charge for upgrades, maintenance or
support under License’s EAP. At the end of the term of the Software License Agreement, the license for software
and imagery becomes perpetual. Support for the Perpetual Licensed Software may be continued at no charge with
the signing of a License Agreement with EAP Program for another Image Library.
E. Marketing – Pictometry will market your GIS Layer data to Pictometry’s many business partners only
upon your written request. Revenue derived from this sale shall be split 50/50 between Licensee and Pictometry.
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Pictometry ____ Licensee____
SCHEDULE “A”
1. The following products shall be delivered to Augusta-Richmond County, Georgia (“Licensee”) by Pictometry International Corp.:
A. Licensed Images procured with a 16 megapixel camera (as listed below and also portrayed on the attached Schedule D –
Sectorized Map):
1) PREMIER Two Way Community Package (C3) covering 317 sectors of the Licensee as indicated on the attached map.
Premier Community Images are nominal 12” GSD.
Each sector will have approximately:
a. 8 Ortho-rectified images and your choice for the following (please check if mosaic is desired)
_____ one 1-meter standard mosaic sector tile for each ortho sector
_xxx_ one 1-meter standard area-wide mosaic(s) (area-wide mosaic in ECW format – MRSID available for an additional
charge – see section B below)
b. 4 Oblique images and 4 additional Oblique images taken from the opposite direction.
PREMIER Community Images (C3) to be taken when there is less than 30% leaf cover.
PREMIER COMMUNITY Image Price $ 45.00 per sector @ 317 Sectors = $ 14,265.00
$ 4,755.00 per year one
$ 4,755.00 per year two
$ 4,755.00 per year three
2) ELITE Four Way ACCUPLUS Neighborhood Images (N5) covering 317 sectors of the Licensee as indicated on the
attached map. Premier Neighborhood Images are nominal 4” GSD with submeter accuracy.
Each sector will have approximately:
a. 52 Ortho-rectified images, one 4” premium ortho mosaic tile, one 1 meter premium ortho mosaic sector tile, one 4”
inch standard area-wide premium ortho mosaic (area-wide mosaic in MRSID format) covering the sectors shown
below.
b. 104 Oblique images from four perpendicular directions
(note: Nominal image counts above are based on flat terrain captures and will increase in mountainous terrain captures)
ELITE Neighborhood Images will be taken when there is less than 30% leaf cover.
ELITE NEIGHBORHOOD ACCUPLUS Image Price:
USING CUSTOMERS EXISTING LIDAR
$ 670.00 per sector @ 317 Sectors = $ 212,390.00
$ 70,796.67 per year one
$ 70,796.67 per year two
$ 70,796.67 per year three
1) Image Library Compression: A copy of Image Library which has been compressed. Library Compression is priced at
$2500 for 1- 50,000 images, $2500 for each additional 50,000 images or part thereof. Pictometry shall contact
Licensee for compression size and means of delivery.
ONE Library Compression(s) @ $ 2,500.00
2) Images are to be delivered with an image size of approximately 3-5 MB.
C. US Census Bureau TIGER line files of County or a base map supplied by Licensee.
D. DEMS (Digital Elevation Models) – check one:
____ U.S.G.S Digital Elevation Models (DEMs) (provided by Pictometry)
XXX EXISTING CUSTOMER LIDAR format (provided by Licensee).
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Pictometry ____ Licensee____
Licensee DEMs must be provided to Pictometry within 30 days of signing this agreement, or a re-
processing fee may be charged.
2. Documentation: Pictometry International Corp. shall furnish 1 digital copy of the Licensed Documentation for the Licensed Software.
3. Training: Pictometry International Corp. shall conduct two (2) End User orientation sessions, of up to 25 people per training session,
for employees of the Licensee, or Authorized Subdivisions thereof, at the Licensee’s site and using Licensee computers. In addition
there will be one (1) Advanced User technical training for one group of up to 10 people using Licensee computers. Pictometry also
provides one Administration / IT training session designed to provide the administrators of the Pictometry image library with the
knowledge they will need to manage and distribute access to the Pictometry solution. This session is done remotely using online
tools such as GotoMeeting.
Optional Advanced Training Program. Pictometry Advanced Training (FutureView) is designed to provide the
participants with a better working knowledge of existing and new technologies as well as introducing partner integrations. This
3-day annual training program is invaluable for Assessment, GIS, Public Safety, Environmental, Public Works and all other
levels of government. Each Advanced Training Package includes registration, hotel room for three nights and round-trip
airfare up to $500.00. Licensee will be supplied with a discount code (via email) to be used when registering for the
FutureView Training. This code will indicate that the Training Package was pre-paid in this License Agreement. Training
Packages must be redeemed during the term of this agreement. (Air travel restrictions: 30 day advance registration for airfare
- continental US flights only – airfare not to exceed $500.00 per person)
ONE All-inclusive Training Package(s) in year one ( 2010) of this Agreement @ $ 2,165 = $ 2,165.00
ONE All-inclusive Training Package(s) in year two ( 2011) of this Agreement @ $ 2,165 = $ 2,165.00
ONE All-inclusive Training Package(s) in year three ( 2012) of this Agreement @ $ 2,165 = $ 2,165.00
4. Telephone Support: Pictometry shall provide ten (10) hours of telephone support to people who have completed the Advanced User
Technical Training and who are individually identified by Licensee.
5. Licensed Software: Pictometry International Corp. shall supply one copy of the Pictometry Electronic Field Study (EFS) software,
latest version, on the Storage Media supplied as specified herein. Licensed Software: Pictometry International Corp. shall supply
one copy of the Pictometry Electronic Field Study (EFS) software, latest version, on the Storage Media supplied as specified herein.
Licensee and Authorized Users may download updated versions of the Licensed Software free of charge for a period of two years
from the initial date of shipping of the EFS software, along with a copy of the updated documentation.
6. Annual License Fee of SEVENTY FIVE THOUSAND FIVE HUNDRED FIFTY ONE Dollars AND SIXTY SEVEN CENTS ($
75,551.67)
• This is the Annual License Fee for the Licensed Images, Licensed Software, Licensed Documentation and support.
• The initial duration of the License is THREE (3) years at the above Annual License Fee.
• At the end of this THREE (3) year term, Licensee is granted a Perpetual License for all Licensed Images and
Licensed Software at no additional cost.
• At the end of this License Term, Support and Upgrades for Licensed Software shall be continued by:
o Entering into a new license for new images, or
o Paying an annual Support and Maintenance Fee of 5% of the Annual License Fee shown above.
• Pictometry Economic Alliance Partnership (EAP) – Licensee shall be eligible for the Pictometry Economic Alliance
Partnership as outlined on Schedule B. The EAP Program described on the attached Schedule B shall stay in effect
for a THREE (3) year term. EAP coverage beyond that two year term shall be based on the then prevailing EAP
Program.
• The annual cost of the Images is fixed for a period of one (1) year from the date of this License Agreement to provide
consistency in pricing should the Licensee wish to amend the Schedule A to purchase annual imagery (an additional
set of images on the one year anniversary of this License).
7. Storage Media. Delivery media will be TWO(2) 1.5TB storage purchased from Pictometry at a cost of $ 798.00.
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Pictometry ____ Licensee____
Licensee will make available on Licensee Server enough disk storage space to accommodate the Licensed Products. This is
estimated to be _____ GB in a NTFS file system (size may vary in other file systems). Licensee will also provide a 100 Mb/s
network link to the server. On delivery, the Licensed Images and Licensed Software may be copied to the Licensee server via the
network connection. (note: Image Library deliveries on Licensee-supplied Delivery media shall be charged a $100 copy fee)
8. Photogrammetric DTM update 12 square miles @ $300.00 per mile $3,600.00
Customer to supply shape files for the 12 square mile areas.
The aforementioned unit pricing is available for this Pilot Project only and may not be available in the future.
9. Contingency Bank. Licensee has the option of contributing to a Contingency Bank. Monies are paid as part of this License and are
then available to obtain additional Pictometry Licensed Products during the term of this Agreement. For example, Licensee may
purchase ChangeFindr, LiDAR, 3-D products, additional training, Pictometry Web hosting products, etc.
These purchases shall be ordered on Pictometry order forms and authorized by a Licensee’s Authorized Signer. Upon shipment of
the additional purchases, payment shall be deducted from Licensee’s Contingency Bank. At the end of the term of this agreement,
any Contingency Bank Dollars remaining shall be credited toward Licensee’s Contract Renewal.
Licensee shall deposit ______________________________ Dollars ($ ____________ ) in Licensee’s Contingency Bank.
10. Total Cost: In accordance with the requirements of O.C.G.A. § 36-60-13, notwithstanding any other provision of this Agreement (and
any amendment or supplement thereto) shall terminate absolutely and without further obligation on the part of Augusta-Richmond
County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may
be renewed as provided in this Code section. If this agreement is terminated prior to the total cost of the License Agreement being
paid to Pictometry, the County shall cease use of all Licensed Products, purge such Licensed Products from its computers/servers
and return all Licensed Products to Pictometry. The Total Cost of this License Agreement is TWO HUNDRED FORTY THOUSAND
FORTY EIGHT Dollars ($240,048.00). The total obligation of Augusta-Richmond County for the calendar year of execution (First
Year of this Schedule A) and each subsequent year shall be as follows:
First Year
Annual License Fee $ 75,551.67
FutureView Training (ONEpkg) $ 2,165.00
Delivery Media 2 1.5tb @$399.00 $ 798.00
Library Compression $ 2,500.00
Photogrammetric DTM update 12 sq. mi. $ 3,600.00
First Year Total $ 84,614.67
Second Year
Annual License Fee $ 75,551.67
FutureView Training (ONEpkg) $ 2,165.00
Second Year Total $ 77,716.67
Third Year
Annual License Fee $ 75,551.67
FutureView Training (ONEpkg) $ 2,165.00
Third Year Total $ 77,716.67
11. Taxes: All License Fees or other prices listed in this Agreement are exclusive of Federal, State and Local taxes. Licensee will be
responsible for any taxes due under this License Agreement, including sales tax, unless a tax exempt certificate is submitted to
Pictometry.
12. Payment: The Licensee shall remit to Pictometry International, Corp. twenty-five percent (25%) of the First Year Total Fee upon
signing this Agreement and the balance of the First Year Total Fee within 30 days of shipment of all Licensed Software and Images,
as specified in this Schedule A. All shipping efforts by Pictometry International Corp. shall be coordinated with the Licensee.
Payment of the Second Year Total Fee shall be due on the one-year anniversary of this shipping date. Payment of the Third Year
Total Fee shall be due on the two-year anniversary of this shipping date. It is understood that the payment schedule is for the
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Pictometry ____ Licensee____
convenience of the Licensee. All monies are considered earned upon shipment of the Image Library. Fees past due for 30 days
shall be charged a late fee of 1.5% per month.
Payment Breakdown:
Down payment due at signing = $ 21,153.67
Amount Due on Image Library Shipment= $ 63,461.00
Amount due on one-year anniversary of Shipment = $ 77,716.67
Amount due on two-year anniversary of Shipment = $ 77,716.67
13. Delivery Schedule: The image capture process and the delivery date may be affected by weather conditions or aircraft availability.
Licensee will accept delivery within thirty (30) days of notification by Pictometry.
14. Recommended Minimum System Requirements for Electronic Field Study. A Pentium III with a 450 MHz processor, 256MB memory
minimum 512MB+ recommended, Windows 2000/XP, a video card with 4 MB memory capable of 1024 x 768 resolution, , display
color of 24bit or higher, 100MB NIC and 50MB free disk space for software.
15. Training and Support Services: Additional training and support services are available to Licensee at the then prevailing prices.
16. Modifications to License Agreement. The modifications in this section were included as part of Augusta’s original agreement with
Pictometry, entitled “Pictometry International Corp. General License Terms and Conditions” (Terms and Conditions) and approved
by the Augusta Commission on July 10, 2008. The numbers referenced below shall apply to sections of the Terms and Conditions,
and shall apply to this and future agreements with Pictometry unless specifically rescinded in writing by Augusta, GA. Augusta
hereby elects to extend the intial term of the agreement entered into on or about July 10, 2008 as contained in this Schedule A.
A) The following change shall apply to Article 5.1:
Change “If available, Licensee agrees to” to “If available, and at Licensee’s discretion, Licensee may”
B) The following shall be inserted into Article 7.1 and become the second sentence:
“Substantially all” is defined as all of the imagery less those images found to be missing or of unacceptable quality,
provided that the amount missing or of unacceptable quality does not exceed 5% of the total number of images
contracted for that type of image (Two Way or Four Way) as indicated in Schedule A”
C) The following shall become the new Article 8.5:
“8.5 Georgia Open Records Act. Pictometry acknowledges that this Agreement and certain documentation may
be subject to the Georgia Open Records Act (O.C.G.A. § 50-18-70, et seq.). Pictometry shall cooperate fully in
responding to such requests and shall make all records, not exempt, available for inspection and copying as required by
law. It is Pictometry’s intent that all Licensed Products and all elements of this License Agreement are confidential and
contain Proprietary Information. Pictometry shall notify Licensee immediately of any Open Records request arising out
of this contract and shall provide to Licensee a copy of any response to the same. In turn, Licensee shall notify
Pictometry, within ten (10) days, of any such request so that Pictometry can defend its position.”
D) The following shall become new Articles:
“10.8 Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the
State of Georgia. All claims, disputes and other matters in question between the City and the Vendor arising
out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond
County, Georgia. Vendor, by executing this Agreement, specifically consents to venue and jurisdiction in
Richmond County, Georgia and waives any right to contest jurisdiction and venue in said Court.
10.9 Pictometry Remote Access. If Pictometry requires remote access to Licensee’s systems, then Pictometry will sign a
VPN Vendor Access Agreement with the Licensee, verifying that Pictometry will respect the integrity of
Licensee’s network and security protocols. Access to Licensee’s network through the firewall will only be
granted after said agreement has been signed.
10.10 Performance Bond. A performance Bond shall not be required due to the fact that if Pictometry does not
perform as indicated in this License Agreement and schedules, the Licensee may terminate this License. If
terminated, Licensee shall cease use of all Licensed Products, purge all Licensed Products from its computers
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Pictometry ____ Licensee____
and return all Licensed Products to Pictometry. Upon receipt of such Licensed Products, Pictometry shall
return all monies paid by Licensee to Pictometry for this product.
10.11 Compliance with RFP. This contract will operate in accordance with Augusta, GA RFP 07-193 and any item
herein outside of such must be completed as in contract. Pictometry agrees to commence capture of imagery
in early 2010 and will ship the completed library within sixty (60) days after last capture date. In case of conflict
between the original RFP and this contract, this contract shall supersede all previous or contemporaneous
negotiations, commitments and writings with respect to matters “set forth herein”. It may only be modified in
writing and must be signed by authorized representatives of both parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
AUGUSTA, GEORGIA
_________________________ ______________
Mayor, Deke Copenhaver Date
APPROVED AS TO FORM:
REVIEWED BY:
_________________________ ______________
Interim General Counsel Date
Augusta Law Department
PICTOMETRY INTERNATIONAL CORP.
_________________________ ______________
Name Date
_________________________
Title
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Item # 24
Commission Meeting Agenda
3/16/2010 2:00 PM
2009 Budget Adjustments
Department:Finance - Donna B Williams, CGFM, Director
Caption:Motion to approve Budget Adjustments for the 2009 Financial Audit.
(Approved by Finance Committee March 8, 2010)
Background:As part of the preparation for the 2009 audit, adjustments to the budget may
be required. These adjustments typically are a "housekeeping" function, the
result of recatgorizing expenditures during the closing process. This request
is a normal part of the audit process.
Analysis:In order to complete the year end accounting procedures required for the the
annual audit, Finance is requesting approval to make all necessary budget
adjustments required to make the financicial records ready for the auditors.
Financial Impact:N/A -
Alternatives:none
Recommendation:Approval of budget adjustments as required for the 2009 audit.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Commission Meeting Agenda
3/16/2010 2:00 PM
Continuation Purchasing Public Official Liability Insurance
Department:Finance/Risk Management
Caption:Motio to approve renewal of Public Official Liability coverage with current
carrier, Landmark American Insurance for $68,308 for April 19, 2010 to
April 19, 2011. (Approved by Finance Committee March 8, 2010)
Background:Current coverage has a $2,000,000 liability limit with an SIR (self insured
retention) of $250,000 for each loss. Public Official Liability provides
coverage for "wrongful acts" of the public entity and wrongful acts of
individuals who act on behalf of the entity. A wrongful act means any actual
or alleged breach of duty, neglect, errors, misstatements, misleading
statements, omissions or employment practices violation by an insured
solely in the performance of duties for the public entity. Augusta-Richmond
County has maintained continuous coverage since 1997. Acceptance of
coverage gives additional protection to the assets of public officials. Public
Official Liability (POL) coverage is claims made coverage (occurrence
based is not available) which means any claim which may be covered would
need to be filed during the policy period.
Analysis:
Financial Impact:J. Smith Lanier & Company secured 4 quotes for this coverage. These
quotes provide $2,000,000 in coverage with a $250,000 SIR (self insured
retention). Quotes were received from Landmark American Insurance
(current carrier and none committed) for a premium of $68,308; Darwin
Insurance Co. for a premium quote of $84,287; Westchester Insurance Co.
with a premium quote of $102,639; and Allied World Assurance with a
premium quote of $110,421.
Alternatives:Rely totally on available funds for the payment of any judgments which may
be rendered directly against entity's public officials.
Recommendation:Approve coverage quoted by Landmark American Insurance for a one year
period for a premium of $68,308 for $2,000,000 in coverage and $250,000
SIR. Coverage includes Augusta Commission, Augusta Regional Airport
Authority and Solid Waste Management Authority.
Funds are Available in
the Following
Accounts:
611-01-5212 Cover Memo
Item # 26
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
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Commission Meeting Agenda
3/16/2010 2:00 PM
Motion to approve 2009 Indirect Cost Allocation Study
Department:Finance Department
Caption:Motion to approve 2009 Indirect Cost Allocation Study to be performed by KPMG.
(Approved by Finance Committee March 8, 2010)
Background:The Georgia General Assembly House Bill 491 mandates Indirect Cost Studies be
performed for local governments with expenditures totaling $10 million or more.
This study provides the basis of the budget for the allocation of costs to all funds
receiving services from the General Fund. The city previously entered into a
contract with KPMG allowing for extensions in one year increments.
Analysis:Since KPMG computed the allocations for Augusta last year, we enjoy some
efficiency in that the groundwork for the study is in place and only updated financial
information needs to be collected and entered. KPMG will prepare the OMB Circular
A-87 Cost Allocation Plan and a Full Cost Allocation Plan. The plans will utilize
2009 actual costs and will provide calculations acceptable to federal regulations
pertaining to FAA and HCD guidelines. The Full Cost Plan will contain
administrative costs which are not allowable under Circular A-87.
Financial Impact:Total professional fees will not exceed $28,500. The City will be invoiced for 50%
of the fee thirty days after fieldwork begins, 25% upon issuance of the draft report
and 25% upon issuance of the final report.
Alternatives:None. This report, mandated by House Bill 491, is required for Augusta City
Government.
Recommendation:Approve KPMG to update the Indirect Cost Allocation Plan.
Funds are Available in the
Following Accounts:101-01-5120/52-11110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Commission Meeting Agenda
3/16/2010 2:00 PM
Renewal Worker's Compensation Excess Insurance
Department:Finance/Risk Management Division
Caption:Motion to approve Excess Worker’s Compensation Insurance with Safety
National Casualty Corporation with Statutory limits and a $600,000 SIR
(self insured retention; otherwise, known as the deductible) for a premium of
$176,038. (Approved by Finance Committee March 8, 2010)
Background:Excess Workers Compensation coverage (a per occurrence policy) has been
purchased in the past as a measure to cap any potential catastrophic loss
against Augusta-RichmondCounty. Knowing that this area of the industry is
still quite volatile and premiums continue to rise, Georgia Administrative
Services (G.A.S.) our Third Party Administrator for Worker's
Compensation, was asked to obtain quotes from at least 3 insurance
companies. G.A.S. has received the responses from A or A+ companies.
See attachment for bid summation.
Analysis:
Financial Impact:Augusta would assume all financial responsibility up to the SIR limit of
$600,000 for each occurrence.
Alternatives:Drop coverage accepting full exposure/cost of any catastrophic injury.
Recommendation:Approve coverage with Safety National Casualty Insurance company with a
Self Insured retention of $600,000 with Statutory Limit for a premium of
$176,038.00.
Funds are Available in
the Following
Accounts:
621 01 5233
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 28
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Commission Meeting Agenda
3/16/2010 2:00 PM
Condemnation – Fort Gordon Gate 4 Water Main
Department:Engineering Services
Caption:Motion to authorize condemnation to acquire fee simple purchase of 17,424
sq. ft., 1,550 sq. ft. of permanent easement and 1,550 sq. ft. of temporary
easement of 2921 Willis Foreman Road - PIN: 164-0-003-05-0; and 5,987
sq. ft. of permanent easement of 2931 Willis Foreman Road - PIN: 164-0-
003-04-0. (Approved by Engineering Services Committee March 8,
2010)
Background:The City has been unable to ascertain clear title to these properties. In order
to proceed and avoid further delays, it is necessary to condemn the subject
property and purchase the real properties. The appraised value for the
properties is 5,550.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT:_______
G/L 507043410-5212115 J/L 88880068-522115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
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Commission Meeting Agenda
3/16/2010 2:00 PM
Downtown Traffic Signal and Streetlight Upgrade - A
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to approve Capital Project Budget Change Number Three (324-
041110-201824110) and Supplemental Agreement Three with URS
Corporation in the amount of $65,000.00 to provide Georgia Department of
Transportation coordination for project letting for the Broad Street portion
of the downtown traffic signal and streetlight upgrade project. Funds are
available in the project contingency account for the Engineering
Department. (Approved by Engineering Services Committee March 8,
2010)
Background:This was originally a SPLOST IV project to upgrade the traffic signals and
streetlights along Broad Street. In recent months, this project has been
approved to receive $2.9 million in funds from the American Recovery and
Reinvestment Act (ARRA) (a.k.a., “Stimulus”), which triggered additional
environmental, design, reporting, and inspection criteria.
Analysis:These funds are being requested to supplement the URS contract to cover
utility coordination, design revisions, as well as to provide coordination with
GDOT and the contractor during construction.
Financial Impact:URS has proposed a total cost of $65,000.00 and funds are available in the
project contingency account to be transferred to the project engineering
account.
Alternatives:1. Approve Capital Project Budget Change Number Three (324-041110-
201824110) and Supplemental Agreement Three with URS Corporation in
the amount of $65,000.00 to provide Georgia Department of Transportation
coordination for project letting for the Broad Street portion of the downtown
traffic signal and streetlight upgrade project. Funds are available in the
project contingency account for the Engineering Department. 2. Do not
approve the request.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 324-
041110-6011110/201824110-6011110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 30
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 324-041110-201824110/SA#3. This project is necessary to
address additional Engineering Services to supplement the URS contract to cover utility
coordination with GDOT and the contractor during said construction. Funding will
come from Downtown Traffic Signal & Street Light Upgrade (A) SPLOST Ph. IV Contingency
Account Project Funds in the amount of $65,000.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 300,000$
Special 1% Sales Tax, Phase IV 2,023,000$
2,323,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies 2,323,000$ 2nd 2,323,000$
CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
CHANGE NUMBER THREE
Please do not process this document. Please do not process this document. Please do not process this document. Please do not process this document.
Once approved by the Commission the Once approved by the Commission the Once approved by the Commission the Once approved by the Commission the
original will be sent to the Clerk of original will be sent to the Clerk of original will be sent to the Clerk of original will be sent to the Clerk of
Commission for execution. For Commission for execution. For Commission for execution. For Commission for execution. For
information reference this request information reference this request information reference this request information reference this request
contact engineering at ext 5070. contact engineering at ext 5070. contact engineering at ext 5070. contact engineering at ext 5070.
Thanks Thanks Thanks Thanks
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver , Mayor
Please do not process this document. Please do not process this document. Please do not process this document. Please do not process this document.
Once approved by the Commission the Once approved by the Commission the Once approved by the Commission the Once approved by the Commission the
original will be sent to the Clerk of original will be sent to the Clerk of original will be sent to the Clerk of original will be sent to the Clerk of
Commission for execution. For Commission for execution. For Commission for execution. For Commission for execution. For
information reference this request information reference this request information reference this request information reference this request
contact engineering at ext 5070. contact engineering at ext 5070. contact engineering at ext 5070. contact engineering at ext 5070.
Thanks Thanks Thanks Thanks
1 of 2 2.19.09
Attachment number 1
Page 1 of 2
Item # 30
Augusta-Richmond County, Georgia CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
CHANGE NUMBER THREE
Please do not process this document. Please do not process this document. Please do not process this document. Please do not process this document.
Once approved by the Commission the Once approved by the Commission the Once approved by the Commission the Once approved by the Commission the
original will be sent to the Clerk of original will be sent to the Clerk of original will be sent to the Clerk of original will be sent to the Clerk of
Commission for execution. For Commission for execution. For Commission for execution. For Commission for execution. For
information reference this request information reference this request information reference this request information reference this request
contact engineering at ext 5070. contact engineering at ext 5070. contact engineering at ext 5070. contact engineering at ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-6011110-201824110 $2,323,000 $0 $2,323,000
TOTAL SOURCES:$2,323,000 $0 $2,323,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824110 $898,003 $65,000 $963,003
CONTINGENCY
324-041110-6011110-201824110 $1,422,997 ($65,000) $1,357,997
ADVERTISMENTADVERTISMENT
324-041110-5233119-201824110 $2,000 $0 $2,000
TOTAL USES: $2,323,000 $0 $2,323,000
2 of 2 2.19.09
Attachment number 1
Page 2 of 2
Item # 30
(SA03 – For changes more than $20,000)
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No. 324-041110-201824110
SUPPLEMENTAL AGREEMENT NO.3
P85641
WHEREAS, We, URS Corporation , entered into a contract with Augusta-Richmond County on “March 18,
2003”, for engineering design services associated with the “Downtown Traffic Signal & Street Light Upgrade A
Project”, Project No. 324-041110-201824110, File Reference No. 10-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the
scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Additional Engineering services are needed to supplement the URS contract to
cover utility coordination, design revisions, as well as to provide coordination
with GDOT and the contractor during said construction.
It is agreed that as a result of the above described modification the contract amount is increased by
$65,000.00 from $717,402.58 to a new total of $782,402.58.
Any modifications to submittal dates shall be as identified in the attached proposal.
This agreement in no way modifies or changes the original contract of which it becomes a part, except as
specifically stated herein.
NOW, THEREFORE, We, URS Corporation, hereby agree to said Supplemental Agreement consisting of the
above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the
original contract to be performed under the specifications thereof, and that the original contract is in full force
and effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2010.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Please do not process this document. Once approved by the Please do not process this document. Once approved by the Please do not process this document. Once approved by the Please do not process this document. Once approved by the
Commission the original will be sent to the Clerk of Commission Commission the original will be sent to the Clerk of Commission Commission the original will be sent to the Clerk of Commission Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request contact for execution. For information reference this request contact for execution. For information reference this request contact for execution. For information reference this request contact
engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks
Attachment number 2
Page 1 of 1
Item # 30
Attachment number 3
Page 1 of 2
Item # 30
Attachment number 3
Page 2 of 2
Item # 30
Commission Meeting Agenda
3/16/2010 2:00 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Lola L. Clark, as owner, and Augusta, Georgia, as optionee, in
connection with the Marvin Griffin Road Improvement Project, (1,951 sq.
ft.) in fee and (N/A sq. ft.) of permanent easement, more or less; and (1,972
sq. ft.) of temporary construction easement from property located at 1611
Marvin Griffin Road, private, at the purchase price of
$1,500.00. (Approved by Engineering Services Committee March 8,
2010)
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Marvin Griffin Road Improvement
Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Item # 31
Item # 31
Commission Meeting Agenda
3/16/2010 2:00 PM
Paving Various Roads, Phase Ix – Contract 2, Lamar Road (09-196)
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion approve CPB and award of Construction Contract to Blair
Construction, Inc. in the amount of $169,846.38 for the Paving Various
Roads, Phase IX – Contract 2, Lamar Road Project, subject to receipt of
signed contracts and proper bonds as requested by AED. Funding is
available in the project account. (Approved by Engineering Services
Committee March 8, 2010)
Background:Lamar Road is one of several dirt roads that have been approved for paving
in Paving Various Roads, Phase IX. This project will consist of improving
limited drainage and paving Lamar Road from the existing dirt roads. The
contract time is 120 calendar days.
Analysis:Bids were received on January 21, 2010 with Blair Construction, Inc., being
the low bidder. The bid results are as follow: CONTRACTORS BID 1. Blair
Construction, Inc. $169,846.38 2. Reeves Construction Company, Inc.
$169,881.00 3. Beam’s Contracting $176,638.20 4. Tran Construction
$177,095.45 5. Mabus Brothers Construction Co., Inc. $185,794.80 6.
TrakSouth Civil Contractors, LLC $219,914.01 It is the Engineering
Department recommendation to award this project to the low bidder, Blair
Construction, Inc. Subject to receipt of signed contract and proper bonds.
Financial Impact:Funds are available in the Paving Various Roads, Phase IX Engineering
Account to be transferred to the construction account.
Alternatives:1) Approve CPB and award of Construction Contract to Blair Construction,
Inc. in the amount of $169,846.38 for the Paving Various Roads, Phase IX –
Contract 2, Lamar Road Project, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding is available in the project
account 2) Do not approve project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-208824001/5414110-208824001
REVIEWED AND APPROVED BY:
Cover Memo
Item # 32
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
AUGUSTA-RICHMOND COUNTY, GEORGIA CAPITAL PROJECT BUDGET
PAVING VARIOUS RDS, PHASE IX
CONTRACT - 2
CPB#324-04-000000000
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized CPB# 324-04-208824001. This project consist of
improving limited drainage and paving Lamar Road from the existing dirt
roads. Funding for this project is available in the Paving Various Roads
Ph. IX account.
Section 2: The following revenues are available to the Consolidated Government
to complete the project.
Special 1% Sales Tax, Phase IV 169,847$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $169,847 Varies $169,847
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
______________________________________
Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this item ~ once approved by Commission the original will be forwarded to Clerk of Commission for
execution. Questions please call ext 5070.
1 of 2
Attachment number 1
Page 1 of 2
Item # 32
AUGUSTA-RICHMOND COUNTY, GEORGIA CAPITAL PROJECT BUDGET
PAVING VARIOUS RDS, PHASE IX
CONTRACT - 2
CPB#324-04-000000000
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-208824001 ($1,000,000) $0 ($1,000,000)
TOTAL SOURCES: ($1,000,000) $0 ($1,000,000)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-000000000 $340,163 ($169,847)$170,316
RIGHT OF WAY
324-04-1110-5411120-000000000 $500,000 $0 $500,000
ROADS
324-04-1110-5414110-000000000 $0 $169,847 $169,847
Contract - 1 ($159,837)159837 0 159837
TOTAL USES: $1,000,000 $0 $1,000,000
2 of 2
Attachment number 1
Page 2 of 2
Item # 32
WINDSOR SPRING ROAD EXTENSION
UNIT
ITEM NO.DESCRIPTION UNIT QTY PRICE AMOUNT
150-1000 TRAFFIC CONTROL LS 1
150-XXXX RAILROAD FLAGGER LS 1
163-2051
CONSTRUCT, MAINTAIN, AND REMOVE
BALED STRAW EROSION CHECK LF 100
171-0010 TEMPORARY SILT FENCE (TYPE "A") LF 3030
228-1000 GRADING MODIFIED, INCL. HAUL MI 0.16
230-1000 LUMP SUM CONSTRUCTION LS 1
310-1101 GR AGGR BASE CRS, INCL MATL TN 900
318-3000 AGGREGATE SURFACE COURSE TN 100
402-1812
ASPH CONC LEVELING, INCL BITUM
MATL & H LIME TN 200
402-3121
RECYCLED ASPH CONC 25 MM
SUPERPAVE, GP1 OR GP 2 ONLY, INCL
BITUM MATL/ H LIME TN 625
402-3130
RECYCLED ASPH CONC 12.5 MM
SUPERPAVE, GP 2 ONLY, INCL BITUM
MATL/ H LIME TN 425
413-1000 BITUM TACK COAT GAL 300
441-0016 DRIVEWAY CONCRETE, 6 IN THICK SY 300
441-0104 CONC SIDEWALK, 4 IN SY 800
441-4020 CONC VALLEY GUTTER, 6 IN SY 240
441-6022 CONC CURB & GUTTER, 6 IN X 30 IN, TP2 LF 2750
500-3200 CLASS "B" CONCRETE CY 30
500-3200 CLASS "B" CONCRETE (MISCELLANEOUS)CY 10
550-1080 STORM DRAIN PIPE, 8 IN, H= 1-10 LF 200
550-1120 STORM DRAIN PIPE, 12 IN, H= 1-10 LF 200
550-1150 STORM DRAIN PIPE, 15 IN, H= 1-10 LF 200
550-1180 STORM DRAIN PIPE, 8 IN, H= 1-10 LF 1000
610-0200 REM CH LK FENCE, ALL SIZES & TYPES LF 743
P-9
Attachment number 2
Page 1 of 8
Item # 32
WINDSOR SPRING ROAD EXTENSION
UNIT
ITEM NO.DESCRIPTION UNIT QTY PRICE AMOUNT
610-0220 REM WOOD FENCE LF 565
611-4001 RECONSTRUCT MINOR DRAINAGE STRUCTUREEA 1
611-5029 RESET CH LK FENCE, ALL SIZES & TYPESLF 743
611-5030 RESET WOOD FENCE LF 585
611-8050 ADJUST MANHOLE TO GRADE EA 3
611-8055 ADJUST MINOR STRUCTURE TO GRADE EA 3
611-8120 ADJUST WATER METER TO GRADE EA 1
611-8140 ADJUST WATER VALVE BOX TO GRADE EA 3
611-9000 CAPPING MINOR STRUCTURE EA 1
636-1020
HIGHWAY SIGNS, TP1 MATL., REFL
SHEETING, TP 3 SF 14
636-1031
HIGHWAY SIGNS, TP1 MATL., REFL
SHEETING, TP 6 SF 53
636-1032
HIGHWAY SIGNS, TP2 MATL., REFL
SHEETING, TP6 SF 9
636-2010 GALV STEEL POSTS, TP1 LF 200
653-0100
THERMOPLASTIC PVMT MARKING,
RR/HWY CROSSING SIGNAL EA 2
653-0120
THERMOPLASTIC PVMT MARKING,
ARROW, TP2 EA 4
653-1501
THERMOPLASTIC SOLID TRAF STRIPE, 5
IN, WHITE LF 140
653-1502
THERMOPLASTIC SOLID TRAF STRIPE, 5
IN, YELLOW LF 2400
653-1704
THERMOPLASTIC SOLID TRAF STRIPE,
24 IN, WHITE LF 200
653-1804
THERMOPLASTIC SOLID TRAF STRIPE, 8
IN, WHITE LF 250
654-1001 RAISED PAVEMENT MARKERS, TP1 EA 40
654-1003 RAISED PAVEMENT MARKERS, TP3 EA 4
668-1100 CATCH BASIN, GP1 LF 5
666-1110 CATCH BASIN, GP1, ADDL DEPTH LF 1
P-9
Attachment number 2
Page 2 of 8
Item # 32
WINDSOR SPRING ROAD EXTENSION
UNIT
ITEM NO.DESCRIPTION UNIT QTY PRICE AMOUNT
668-2200 DROP INLET, GP2 EA 1
668-2210 DROP INLET, GP2, ADDL DEPTH LF 7
668-4300 STORM SEWER MANHOLE, TP1 EA 2
668-7015 DRAIN INLET, 15 IN EA 11
670-1061 WATER MAIN, OFFSET, 6" COMPLETE EA 680
670-1161 WATER MAIN, OFFSET, 16" COMPLETE EA 120
670-1181 WATER MAIN, OFFSET, 18" COMPLETE EA 300
670-9710 RELOCATE EXIST FIRE HYDRANT EA 2
670-9720 RELOCATE EXIST WATER VALVE, INCL BOXEA 2
700-5000 GRASSING, COMPLETE (1.5 AC.) LS 1
PROJECT COST
P-9
Attachment number 2
Page 3 of 8
Item # 32
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Attachment number 2
Page 4 of 8
Item # 32
WARREN ROAD IMPROVEMENTS
Project Number: 324-04-296823314
ITEM NO.DESCRIPTION UNIT QTY UNIT PRICE TOTAL
150-XXXX OFF DUTY POLICE OFFICER HR
150-1000 TRAFFIC CONTROL LS
171-0010 TEMPORARY SILT FENCE, TP A LF
171-0030 TEMPORARY SILT FENCE, TP C LF
207-0203 FOUNDATION, BACKFILL MATERIAL, TP2 CY
210-0200 GRADING MODIFIED INCLUDING HAULING LM
230-1000 LUMP SUM CONSTRUCTION LS
310-5060
GRADED AGGREGATE BASE COURSE,
INCLUDING MATERIAL 6 IN. THICK TN
402-0111
RECYCLED ASPHALT CONCRETE 19 MM
SUPERPAVE, GP 1 OR 2 TN
402-1812
RECYCLED ASPHALT CONCRETE
LEVELING INCLUDING BITUMINOUS
MATERIAL TN
402-3131
RECYCLED ASPHALT CONCRETE, 9.5 MM,
SUPERPAVE, GP2 ONLY INCLUDING
BITUM MATERIAL & H LIME TN
402-3141
RECYCLED ASPHALT CONCRETE, 9.5 MM,
SUPERPAVE GP2, ONLY TN
402-3250
RECYCLED ASPHALT CONCRETE, 25 MM,
SUPERPAVE, GP1 OR GP2 INCLUDING
BITUM MATERIAL & H LIME TN
413-1000 BITUM TACK COAT GAL
*432-5010
MILL ASPHALTIC CONCRETE PAVEMENT,
VARIABLE DEPTH SY
441-0014 DRIVEWAY CONCRETE, 6 IN. SY
441-0016 DRIVEWAY CONCRETE, 6 IN. SY
441-0104 CONCRETE SIDEWALK, 4 IN. SY
441-0300 CONCRETE FLUME, TP A EA
441-5002 CONCRETE HEADER CURB, 6 IN. TP2 LF
441-6022
CONCRETE CURB & GUTTER, 6 IN. X 30
IN., TP2 LF
500-3201 CLASS B CONCRETE, RETAINING WALL LF
500-3800
CLASS A CONCRETE, INCLUDING
REINFORCING STEEL CY
BID TABULATIONS Engineer's List
Attachment number 2
Page 5 of 8
Item # 32
WARREN ROAD IMPROVEMENTS
Project Number: 324-04-296823314
ITEM NO.DESCRIPTION UNIT QTY UNIT PRICE TOTAL
BID TABULATIONS Engineer's List
500-9999
CLASS B CONCRETE, BASE OR
PAVEMENT WIDENING CY
550-1150 STORM DRAIN PIPE, 15 IN., H 1-10 LF
550-1180 STORM DRAIN PIPE, 18 IN., H 1-10 LF
550-1240 STORM DRAIN PIPE, 24 IN., H1-10 LF
550-1300 STORM DRAIN PIPE, 30 IN., H 1-10 LF
550-1360 STORM DRAIN PIPE, 36 IN., H1-10 LF
550-1480 STORM DRAIN PIPE, 48 IN., H1-10 LF
550-1600 STORM DRAIN PIPE, 60 IN., H1-10 LF
550-2150 SIDE DRAIN PIPE, 15 IN., H 1-10 LF
550-4215
FLARED END SECTION 15 IN., STORM
DRAIN EA
550-4218
FLARED END SECTION 18 IN., STORM
DRAIN EA
603-2018 STONE DUMPED RIP-RAP, TP1, 18 IN. SY
603-2997 FILTER BLANKET SY
636-1014
HIGHWAY SIGN, TP1 MATERIAL
REFLECTIVE SHEETING, TP1 SF
636-2010 GALVANIZED STEEL POSTS, TP1 LF
*647-1000 TRAFFIC SIGNAL INSTALLATION NO. 1 LS
**647-1000 TRAFFIC SIGNAL INSTALLATION NO. 2 LS
653-0120
THERMO PAVEMENT MARKING, ARROW
TP2 EA
653-0130
THERMO PAVEMENT MARKING, ARROW
TP3 EA
653-1501
THERMO SOLID TRAFFIC STRIPE, 5 IN.,
WHITE LF
653-1502
THERMO SOLID TRAFFIC STRIPE, 5 IN.,
YELLOW LF
653-1704
THERMO SOLID TRAFFIC STRIPE, 24 IN.,
WHITE LF
653-1804
THERMO SOLID TRAFFIC STRIPE, 5 IN.,
WHITE LF
653-3502
THERMO SKIP TRAFFIC STRIPE, 5 IN.,
YELLOW LF
Attachment number 2
Page 6 of 8
Item # 32
WARREN ROAD IMPROVEMENTS
Project Number: 324-04-296823314
ITEM NO.DESCRIPTION UNIT QTY UNIT PRICE TOTAL
BID TABULATIONS Engineer's List
668-1100 CATCH BASIN, GP1 EA
668-1200 CATCH BASIN, GP2 EA
668-1210 CATCH BASIN, GP2, ADDITIONAL DEPTH LF
668-2100 DROP INLET, GP1 EA
668-2200 DROP INLET, GP1 EA
668-4300 STORM SEWER MANHOLE, TP1 EA
668-4400 STORM SEWER MANHOLE, TP2 EA
668-4411
STORM SEWER MANHOLE, TP2,
ADDITIONAL DEPTH, CL1 LF
668-5000 JUNCTION BOX EA
668-5005 JUNCTION BOX, SPECIAL DESIGN #1 EA
668-5005A JUNCTION BOX, SPECIAL DESIGN #2 EA
668-5005B JUNCTION BOX, SPECIAL DESIGN #3 EA
668-7015 DRAIN INLET, 15 IN. BOX TYPE EA
700-0200 GRASSING (3 ACRES) LS
ROADWAY SUB-TOTAL
230-1000 LUMP SUM CONSTRUCTION LS
611-8140 ADJUST WATER VALVE BOX TO GRADE EA
660-0006 SANITARY SEWER PIPE, 6", PVC LF
660-0008 SANITARY SEWER PIPE, 8", PVC LF
668-3300 SANITARY SEWER MANHOLE, TP1 EA
668-3311
SANITARY SEWER MANHOLE, TP1,
ADDITIONAL DEPTH, CL1, OVER 6' LF
670-1020 WATER MAIN, 2" LF
670-1100 WATER MAIN, 10" LF
670-2100 GATE VALVE, 10" EA
Attachment number 2
Page 7 of 8
Item # 32
WARREN ROAD IMPROVEMENTS
Project Number: 324-04-296823314
ITEM NO.DESCRIPTION UNIT QTY UNIT PRICE TOTAL
BID TABULATIONS Engineer's List
670-9710 RELOCATE EXISTING FIRE HYDRANT EA
670-9720
RELOCATE EXISTING WATER VALVE,
INCLUDING BOX EA
670-9730
RELOCATE EXISTING METER VALVE,
INCLUDING BOX EA
670-9800
ADJUST EXISTING WATER METER,
INCLUDING BOX EA
670-9906
ADJUST EXISTING WATER LINE, 6"
(HORIZONTAL AND/OR VERTICAL) LF
670-9908
ADJUST EXISTING WATER LINE, 8"
(HORIZONTAL AND/OR VERTICAL) LF
670-9910
ADJUST EXISTING WATER LINE, 10"
(HORIZONTAL AND/OR VERTICAL) LF
UTILITY WORK SUBTOTAL
PROJECT COST $ -
Attachment number 2
Page 8 of 8
Item # 32
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Thursday, January 21, 2010 for furnishing:
Bid Item #09-196 Paving Various Roads, Phase IX – Contract 2 Lamar Road
Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Digital Blue Print. The fees for the plans and
specifications which are non-refundable is $50.00.
Documents may be examined during regular business hours at the F. W. Dodge Plan Room; 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.digblueprint.com) at no charge through Digital Blue Print (706 821-0405) beginning Thursday,
December 10, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that sequestration of
documents through any other source is not advisable. Acquisition of documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, January 5, 2010 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Thursday, January
7, 2010 by 5:00 p.m.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 10, 17, 24, 31, 2009
Metro Courier December 16, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 3
Page 1 of 1
Item # 32
Vendors: Attachment B Bid Bond
Proposal Form Pages 1 & 2
Total Bid Amount
Beam's Contracting
2335 Atomic Road
Beech Island, SC 29842
YES YES $176,638.20
Blair Construction
P. O. Box 770
Evans, GA 30809
YES YES $169,846.38
Mabus Brothers
920 Molly Pond Rd
Augusta, GA 30901
YES YES $185,794.80
Reeves Construction
P. O. Box 1129
Augusta, GA 30903
YES YES $169,881.00
TrakSouth
1190 Interstate Pkwy
Augusta, GA 30907
YES YES $219,914.01
Tran Construction
3855 Red Oak Ct.
Martinez, GA 30907
YES YES $177,095.45
Construction Perfected Inc.
587 Cherry Avenue
North Augusta, SC 29841
Bid Item #09-196
Paving Various Roads, Phase IX - Contract 2 Lamar Road
For the City of Augusta - Engineering Department
Bid Opening Date: Thursday, January 21, 2010 at 3:00 p.m.
Page 1 of 1
Attachment number 4
Page 1 of 1
Item # 32
Attachment number 5
Page 1 of 2
Item # 32
Attachment number 5
Page 2 of 2
Item # 32
Attachment number 6
Page 1 of 1
Item # 32
BLAIR CONSTRUCTION
P.O. BOX 770
EVANS, GA 30809
PAYNE CONSTRUCTION COMMERCIAL
805 WINTERVILLE ROAD
ATHENS, GA 30605
MABUS BROS. CONSTRUCTION
920 MOLLY POND ROAD
AUGUSTA, GA 30901
INTERNATIONAL CONSTRUCTION
4205 HARD SCRABBLE ROAD
COLUMBIA, SC 29223
REEVES CONSTRUCTION
P.O. BOX 1129
AUGUSTA, GA 30903
MALPHRUS CONSTRUCTION
30 RED OAKS LANE
RIDGELAND, SC 29936
BEAM’S CONTRACTING
2335 ATOMIC ROAD
BEECH ISLAND, SC 29842
CONSTRUCTION PERFECTED, INC.
587 CHERRY AVENUE
NORTH AUGUSTA, SC 29841
HORIZON CONSTRUCTION
PO BOX 798
EVANS GA 30809
SAVANNAH SITE & HWY CONTRAC
3039 COBHAM ROAD
THOMSON, GA 30824
T. B. BULLDOZING, INC
1579 EDGEFIELD HIGHWAY
AIKEN, SC 29801
JBC CONSTRUCTION
118 N BELAIR ROAD SUITE 1
EVANS GA 30809
AMMAR CONSTRUCTION
P O BOX 1877
EVANS GA 30809
LJ INC
220 STONERIDGE DRIVE SUITE 405
COLUMBIA SC 29210
J&B CONSTRUCTION & SRVC INC
3550 GORDON HIGHWAY
GROVETOWN GA 30813
PAVEWAY OF AUGUSTA
1353 GORDON HIGHWAY
PO BOX 660
AUGUSTA GA 30903
CONTINENTAL CONSTRUCTION
4190 CROSSTOWN COURT
EVANS GA 30809
HARRIS CONSTRUCTION
1736 BARTON CHAPEL ROAD
AUGUSTA GA 30906
Yvonne Gentry
DBE Coordinator
Abie Ladson
Engineering Administration
Hameed Malik
Engineering Administration
09-196
MAILED THUR 12/10/09
Bid Item #09-196
Paving Various Roads, Phase IX –
Contract 2 Lamar Road
For Engineering Department
Bid Due: Thu 1/21/10 @3:00 p.m.
C&H PAVING INC
ATTN CRAIG NORRIS
167 KNOX RIVERS ROAD
THOMSON GA 30824
TRAN CONSTRUCTION
ATTN BOB THATCHER
3855 RED OAK COURT
MARTINEZ GA 30907
Attachment number 7
Page 1 of 1
Item # 32
Commission Meeting Agenda
3/16/2010 2:00 PM
Temporary Renaming of Seventh Street
Department:Clerk of Commission
Caption:Motion to approve a request from the Augusta Entertainment Complex to
temporarily rename Seventh Street in front of the James Brown Arena for
ceremonial purposes only as Ringling Way on March 18, 2010 with
consideration for an in-kind trade for the cost of producing the sign.
(Approved by Engineering Services Committee March 8, 2010)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 33
Attachment number 1
Page 1 of 1
Item # 33
Commission Meeting Agenda
3/16/2010 2:00 PM
Adoption of Demolition Ordinance
Department:Clerk of Commission
Caption:Motion to approve the readoption of an Ordinance to proceed with
demolition and removal of the structures on property located at 1121
Nellieville Road, 1002 Eighth Avenue, 2526-28 Dover Street, 2530-32
Dover Street, and 1012 Sixth Avenue; to repeal conflicting ordinances; and
for other purposes. Waive second reading. (Approved in Commission
meeting October 20, 1998)
Background:This demolition ordinance was adopted by the Commission in meeting
October 20, 1998 but was apparently never properly processed (assigned an
ordinance number and advertised in the Augusta Chronicle) through the
normal procedure. In order to correct this error, it is necessary to readopt
the ordinance in accordance with the Augusta Code so that it can be
properly processed and placed in the city's permanent record file.
Analysis:See above explanation.
Financial Impact:Cost of $10.00 to advertise the Ordinance in the Augusta Chronicle.
Alternatives:None
Recommendation:Approve the readoption of the Ordinance.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 34
Attachment number 1
Page 1 of 3
Item # 34
Attachment number 1
Page 2 of 3
Item # 34
Attachment number 1
Page 3 of 3
Item # 34
Attachment number 2
Page 1 of 1
Item # 34
Commission Meeting Agenda
3/16/2010 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on March 2, 2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 35
Commission Meeting Agenda
3/16/2010 2:00 PM
Minutes Commission Feb. 16, 2010
Department:
Caption:Motion to approve the correction of the Commission's February 16, 2010
minutes. Task Order Contract for Water & Sewer Repairs & Installation
Phase II to TRAN Construction. Bid award amount should have been
$1,140,723.95 instead of $1,141,329.96.
Background:See attached letter from Augusta Utilities Department.
Analysis:See attached Muniagenda item.
Financial Impact:
Alternatives:
Recommendation:Approve correction.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 36
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Commission Meeting Agenda
3/16/2010 2:00 PM
Appointments District 5
Department:
Caption:Motion to approve the appointments and reappointments of the following
persons representing District 5: William Wright, Planning Commission;
Gwen Allen-Robinson, Personnel Board; Charles July, Augusta Aviation
Commission; Jamie Dukes, Board of Zoning Appeals; Lonnie Wimberly,
Citizens Small Business Advisory Bd.; Tracey Williams, Jr., Public
Facilities, Inc.; William Hicks III, Riverfront Developement Review;
Alzenia R. Williams, Historic Preservation; Perry Robinson, Augusta
Ports Authority and Faye F. Smith, ARC Library Board effective April 1,
2010.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 37
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Commission Meeting Agenda
3/16/2010 2:00 PM
Ordinance to amend Code Section 3-4-11 relating to events held on public property
Department:Law
Caption:Motion to approve an Ordinance to amend the Augusta, GA Code
Section 3-4-11 relating to events held on public property. (Approved by
Augusta Commission March 2, 2010- second reading)
Background:Augusta-Richmond County desires to update and amend the Code as related
to events held on public property and to update the Code to address public
safety and First Amendment concerns.
Analysis:The updates are needed to address public safety and First Amendment
concerns.
Financial Impact:None
Alternatives:
Recommendation:Approve amendment.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 38
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Commission Meeting Agenda
3/16/2010 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 39