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Home My WebLink About2010-03-02-Meeting Agenda Commission Meeting Agenda Commission Chamber 3/2/2010 2:00 PM INVOCATION: Rev. Greg Hatfield, Pastor, Trinity on the Hill United Methodist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) MACH ACADEMY, INC. A. Congratulations! for receiving the 2009 United States Tennis Association (USTA) National Junior Tennis & Learning (NJTL) of the Year Award. (Requested by Commissioner Corey Johnson) Attachments CONSENT AGENDA (Items 1-29) PUBLIC SERVICES 1. Motion to approve acceptance of $3,500 in donations and approve a budget amendment accordingly. (Approved by Public Services Committee February 22, 2010) Attachments 2. Motion to adopt the five year Transit Development Plan (TDP) for Augusta Public Transit. (Approved by Public Services Committee February 22, 2010) Attachments 3. Motion to approve New Application: A. N. 10 - 05: A request by Keenjee Alvarado for an on premise consumption Beer & Wine license to be used in connection with El Reventon Night Spot, LLC located at 2925 Peach Orchard Rd. There will be Dance. District 6. Super District 10. (Approved by Public Services Committee February 22, 2010) Attachments 4. Motion to approve New Ownership Application: A. N. 10 - 07: A request by Carl H. Jones for an on premise consumption Liquor, Beer & Wine license to be used in connection with Applebee's Neighborhood Grill & Bar located at 3117 Washington Attachments Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee February 22, 2010) 5. Motion to approve New Ownership Application: A. N. 10 - 08: A request by Carl H. Jones for an on premise consumption Liquor, Beer & Wine license to be used in connection with Applebee's Neighborhood Grill & Bar located at 2125 Windsor Spring Road. There will be Sunday Sales. District 6. Super District 10. (Approved by Public Services Committee February 22, 2010) Attachments 6. Motion to approve New Application: A. N. 10 - 04: A request by Sergio Sanchez for an on premise consumption Liquor, Beer & Wine license to be used in connection with Mi Rancho Mexican Restaurant located at #2 Eighth St. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee February 22, 2010) Attachments 7. Motion to approve New Application: A. N. 10 - 06: A request by Michael Anglin for an on premise consumption Liquor, Beer & Wine license to be used in connection with Tipsey McStumbles located at 214 7th St. There will Be Dance. District 1. Super District 9. (Approved by Public Services Committee February 22, 2010) Attachments 8. Motion to approve referring the matter of Mr. Donald D'Antignac regarding inspections and record retention relating to the proper inspections and improvements to the drainage lines at his home to both the License and Inspections Department and Risk Management; and that any expense by the city go against any remuneration that he is asking for. (Approved by Public Services Committee February 22, 2010) Attachments 9. Motion to approve, in resolution form, support of the Georgia Transit Association’s FY 2010 Legislative Agenda. (Approved by Public Services Committee February 22, 2010) Attachments ADMINISTRATIVE SERVICES 10. Motion to approve the acceptance as Part I of preparing an Urban Redevelopment Plan, establishing the Laney Walker/Bethlehem neighborhoods as an Urban Redevelopment District, and as a condition of receiving Bond Financing for use in acquiring and developing property in the Laney Walker/Bethlehem Urban Redevelopment Area. (Approved by Administrative Services Committee February 22, 2010) Attachments 11. Motion to approve an Ordinance to amend the Augusta, GA Code Section 3-4-11 relating to events held on public property. (Approved by Administrative Services Attachments Committee February 22, 2010) 12. Motion to approve the Resolution of Settlement awarding a total settlement of forty thousand dollars ($40,000.00) to Marilyn Brown and Terry Brown. (Approved by Administrative Services Committee February 22, 2010) Attachments PUBLIC SAFETY 13. Motion to approve the addition of the Provost Marshall of Fort Gordon as a member of the Augusta 9-1-1 Advisory Board. (Approved by Public Safety Committee February 22, 2010) Attachments 14. Motion to approve the purchase of an Automated Firing Range System for the Richmond County Sheriff's Training Range Facility for $85,158.00, lowest bid on bid 09-178A. (Approved by Public Safety Committee February 22, 2010) Attachments 15. Motion to approve a Resolution in support of the purchase of service weapons by certain officers for one dollar upon retirement with at least 25 years of service. (Approved by Public Safety Committee February 22, 2010) Attachments 16. Motion to approve beginning the programming services by Heery in the amount of $27,600 for the Sheriff's Department Administrative Building. (Approved by Public Safety & Engineering Services Committees February 22,2010) Attachments FINANCE 17. Motion to approve funding for the January 5, 2010 Special Election and the February 2, 2010 Runoff. (Approved by Finance Committee February 22, 2010) Attachments 18. Motion to approve request for extension of TMA Contract. (Approved by Finance Committee February 22, 2010) Attachments 19. Motion to approve a contract with Historic Augusta, Inc, in the amount of $10,000, to complete Phase II of the Downtown Walking Tour Brochures Project. (Approved by Finance Committee February 22, 2010) Attachments 20. Motion to approve Utilities Budget Adjustments as required for the 2009 Year-End Audit. (Approved by Finance Committee February 22, 2010) Attachments ENGINEERING SERVICES 21. Motion to authorize the execution of an agreement with the U.S. Department of the Interior U. S. Geological Survey (USGS) for the installation and operating of monitoring wells to investigate water levels and water quality for Augusta’s Groundwater Production Facilities in the amount of $80,000. (Approved by Engineering Services Committee February 22, 2010) Attachments 22. Motion to authorize spending of Augusta Utilities Department funds in the amount of $171,806.47 to provide network and telecommunication services to AUD’s Construction and Maintenance Facility at 1840 Wylds Rd. These expenditures include the installation of fiber optic cabling and purchase of associated networking and telecommunications equipment. Award the contract to install fiber optic cabling to Southeast Utilities of Georgia, Inc. in the amount of $137,104.60. (See attached quote). Approve the purchase of associated network and telecommunications hardware in the amount of $34,701.87. (See attached city of Augusta IT quote) (Approved by Engineering Services Committee February 22, 2010) Attachments 23. Motion to approve amendment to contract with ATC Associates, Inc. for Construction Materials Testing and Special Inspections services associated with construction of the Webster Detention Center Expansion. (Approved by Engineering Services Committee February 22, 2010) Attachments 24. Motion to approve and authorize the Engineering Department to prepare and submit a project proposal to EPA to receive financial assistance through the Community Action for a Renewed Environment (CARE) grant program. (Approved by Engineering Services Committee February 22, 2010) Attachments 25. Motion to approve a request from the Georgia Historical Society to approve a commemorative marker on Broad Street near Goodrich Street. (Approved by Engineering Services Committee February 22, 2010) Attachments 26. Motion to authorize execution of Change Order # 4 in an amount not to exceed $52,722.00 to Crowder Construction for additional work on the Goodrich Street Raw Water Pumping Station contract. (Approved by Engineering Services Committee February 22, 2010) Attachments 27. Motion to approve award of the Agreement for Maintenance of the Building Automation Systems at the Municipal Building, LEC and Charles B. Webster Detentions Center (CBWDC) to Southeast Automated Systems in the amount of $109,292.00. This agreement is for one year with an option to renew for two Attachments additional single year terms. (Approved by Engineering Services Committee February 22, 2010) 28. Motion to approve the purchase of required security equipment for the entrance lobby screening of people entering the new ARC Judicial facility from Rapiscan Systems for $ 77,696.20. (Approved by Engineering Services Committee February 22, 2010) Attachments PETITIONS AND COMMUNICATIONS 29. Motion to approve the minutes of the regular meeting of the Commission held on February 16, 2010. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/2/2010 AUGUSTA COMMISSION REGULAR AGENDA 3/2/2010 (Items 30-33) FINANCE 30. Motion to approve amending the ordinance to reduce the gas allowance for commissioners from 125 gallons per month to 50 gallons per month. (No recommendation from Finance Committee February 22, 2010) Attachments ATTORNEY 31. Motion to approve the purchase of property located at: 1832 & 1834 Wylds Road as shown on the attached plat from Golden Eagle Properties, Inc., for a total purchase price of $750,000.00, and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the transaction, all in form as approved by the Interim General Counsel for Augusta, Georgia. Attachments OTHER BUSINESS 32. Approve time change(s) of the Commission/committee meetings. (Requested by Mayor Pro Tem Alvin Mason) Attachments Upcoming Meetings www.augustaga.gov LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 33. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 3/2/2010 2:00 PM Invocation Department:Clerk of Commission Caption:Rev. Greg Hatfield, Pastor, Trinity on the Hill United Methodist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 3/2/2010 2:00 PM MACH ACADEMY, INC. Department: Caption: Congratulations! for receiving the 2009 United States Tennis Association (USTA) National Junior Tennis & Learning (NJTL) of the Year Award. (Requested by Commissioner Corey Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 3 Item # 2 Attachment number 1 Page 2 of 3 Item # 2 Attachment number 1 Page 3 of 3 Item # 2 Commission Meeting Agenda 3/2/2010 2:00 PM Accept donations and approve a budget amendment Department:Recreation and Parks Caption:Motion to approve acceptance of $3,500 in donations and approve a budget amendment accordingly. (Approved by Public Services Committee February 22, 2010) Background:Augusta Recreation and Parks Dept. has received two donations in recent weeks, one from the Buffalo Soldiers in the amount of $2,000.00 and the other from Martin Marietta in the amount of $1,500.00. Analysis:These funds are being requested to be used for training for staff during 2010, due to a shortage of training funds currently in the budget. Financial Impact:$3,500.00 in revenue $3,500.00 in expenses Alternatives:none Recommendation:To approve the request Funds are Available in the Following Accounts: 101061110 3711110: $3,500.00 101061110 5237110: $3,500.00 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Commission Meeting Agenda 3/2/2010 2:00 PM Adoption of the Transit Development Plan Department:Augusta Public Transit Caption:Motion to adopt the five year Transit Development Plan (TDP) for Augusta Public Transit. (Approved by Public Services Committee February 22, 2010) Background:In October of 2008Wilbur Smith and Associates was hired to update the TDP for Augusta, Georgia’s Public Transit System. The Plan is now complete with recommendations for changes to improve the transit system. Analysis:The adoption of the TDP would allow Transit to move forward in implementing the plan over the next five years. Financial Impact:The cost to run each Transit route is listed in the TDP, but the financial impact of cost and savings will be discussed as changes are to be implemented. Alternatives:Reject adoption of TDP. Recommendation:Approve the adoption of the Transit Development Plan. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-1 December 2009 Executive Summary Introduction Our direction from the outset of the study has been to provide a five-year road map for the future of Augusta Public Transit. APT, similar to many other transit agencies today, is at a tipping point where either the system, faced with increasing costs and lack of sustained community support, will literally wither away, or, based on renewed interest and expanded vision, will grow to meet new demands and create new services. In the course of researching the Transit Development Plan, the consultant team met with a number of long-time residents of Augusta that remembered the days when bus service flourished with frequent service intervals to numerous portions of the community. Today, that service has been carefully reduced to address eras of constrained resources with former routes strategically decreased to serve the neediest riders for the most critical trip demands. As a result, the system has a number of “out of direction” and “one way loop” segments that contain circuitous routing that connects with public housing, schools and medical facilities, etc. This routing, coupled with increasing time between buses, is not surprisingly, only attracting the transit disadvantaged – defined as those with reduced incomes, youth, seniors and people with disabilities. Many riders spend hours each day, riding, transferring and waiting for APT service. At the same time, Augusta – Richmond County is expanding, with new housing opportunities and growth to the south, with a renewed focus towards reinvigoration of downtown as well as the potential for other types of economic growth. In our view, there is no forward-thinking world class city that does not include a vibrant public transportation system for access to employment, housing, health care, schools, social activities, etc. Thus, we believe now is the time to reverse the service diminution and gather more partners, more riders, more vision and position APT to be a leading force within the community and the region. Understanding the System Even before WSA began our data collection tasks, in our initial round of stakeholder meetings there were several people that stressed that our study should consider “blowing up” the existing service and starting over. When we Attachment number 1 Page 1 of 7 Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-2 December 2009 inquired further the responses referenced a routing configuration that required almost all riders to transfer, most at a location that offered no walking access to a destination. Other opinions included the view that no one other than the most transit dependent person would ride APT, that they were tired of hearing complaints from APT about the effects of cutting routes, the hours of operation and the frequency of buses, and that, frankly, spending any money on transit was a disservice to the taxpayers. Others, however, could not comprehend how an area as big as Augusta – Richmond County had so little service or that more routes had not been developed to attract workers and commuters and better directly connect with downtown and other activity centers. They also wondered how larger employers would be attracted to the area if their employees could not use transit and why there were no direct transit connections to Fort Gordon and the major shopping areas near the Bobby Jones Expressway. As the data gathering progressed and the initial meetings were supplemented with input from the community survey, that was made available in written and electronic formats, we found that indeed the current riders were dependent, that discretionary riders were few and that many people who currently did not ride had ambitious ideas for more service to more places. Working with APT staff, WSA also established a Stakeholder Committee, consisting of representatives of many affected groups and agencies, which could provide feedback on various ideas and approaches, especially those regarding existing and proposed services. After completing extensive counting and surveying of existing riders, supplemented with input from discussions with APT staff, the public meetings, the community survey and the Stakeholder Committee, WSA was confident that we had a thorough understanding of the past history and the current services, as well as the riders, the affected agencies and other interest groups. Considering the Alternatives In our view, the TDP had extremely limited potential to add value to APT, the riders, existing and future, and greater Augusta – Richmond County, if it did not include both a review of significant service modifications and also minor modifications to the current system. From a “blow it up” perspective, WSA determined, based on analysis of data, field observations, other input and our experience within the industry, that three of the existing corridors, which consist of four of the ten routes, would serve as the main corridors in any system configuration. Those were: x Washington Road from downtown to Columbia County (Route 5) x Wrightsboro Road from downtown to the Augusta Mall (Route 12) x Martin Luther King Boulevard/Deans Bridge Road from downtown towards South Augusta (Routes 4 and 6) Attachment number 1 Page 2 of 7 Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-3 December 2009 We did believe, however, that the connection of these current routes, as well as five others, at the Main Transfer Station on Broad Street, west of 15th, was poorly serving many of those riders that were being transported out of direction for the sole purpose of transferring. Further, potential direct connections to parts of downtown were made more time consuming and complex. Also, there were limited destinations of interest proximate to the Main Transfer Station, and it was attracting virtually no pedestrian traffic, which often is a main feature of transfer centers in other locales. Thus, our strong longer term recommendation would be to relocate this facility to downtown, for example to the 12th and Greene location currently being discussed. Returning to the other existing services, we determined that four of the route were providing needed community connections and that significant modifications to those routes would negatively impact portions of the community (public housing, schools, shopping, etc.). Thus, WSA recommended their retention. Those routes were: x Route 16 Lumpkin Road x Route 13 Barton Chapel x Route 3 East Augusta x Route 1 Walton Way WSA notes the recommended modifications to all of the above routes would improve connectivity and reinforce a more direct routing. Further, we believe these two principles, connectivity and more direct routing, should be reinforced as priorities for consistent application in future routing discussions. The remaining services, Route 10 Sand Hills and Route 15 Medical Complex, are the least productive in the system and we have recommended their elimination, with some restructuring of other routes as part of the first component of a phased or tiered restructuring plan. Service Restructuring and Headway Improvements The basic principles of the restructuring include shifting the foundation of the APT service from maximizing service coverage to community facilities to establishing direct corridor connections that are supplemented by community connections. This type of service approach, which is often called “trunk and feeder” within the transit industry, also has the potential to expand outwards to South Augusta, Fort Gordon, Columbia County and North Augusta. Further, there would be opportunities to connect into the corridor service at outlying transfer centers or park and ride lots, as well as corridor connections from the community circulator services. Attachment number 1 Page 3 of 7 Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-4 December 2009 Phased restructuring, however, is only one of two major system recommendation goals. The second is to establish minimum headways of 30 minutes on all routes. The current system includes headways, or intervals between buses that vary up to 60 minutes. Since all routes include the potential to transfer and many passengers do use more than one route for a trip, there are instances where persons may wait for an hour or more for the next bus. That level of service will never attract new users into the system. However, although not optimal, a 30- minute connection to community based services has worked effectively in other locales. Year One Service Recommendations To initiate service restructuring concepts, several major and a number of minor recommendations have been developed, including the initial change in service to attract new riders from the South Augusta area to downtown: 1. This restructuring proposal includes a number of components: x A new direct route connection is proposed between the Wal-Mart on Deans Bridge Road and downtown, which would only have one additional stop at the Kmart transit center. x A park and ride area would also be dedicated at Wal-Mart to facilitate a connection with drivers. x For other transit riders, the rural paratransit service in South Augusta would connect to the Wal-Mart stop to coincide with the fixed-route service schedule. x This routing also includes combining resources from Route 13 (Barton Chapel) and eliminating out of direction travel on that route. 2. Routes 10 (Sand Hill) and 15 (Medical Shuttle) have been proposed for elimination, with Route 5 (Washington Road) extended to connect with the existing western portion of Route 10 at the Augusta Exchange. 3. The resources for Routes 4 (Turpin Hill) and 6 K-Mart will be combined into a revised community based connection. 4. Minor service modifications have been proposed to decrease one-way loops and out of direction travel for Routes 3 (East Augusta) and 16 (Lumpkin Road) as well as Route 13 referenced above. Attachment number 1 Page 4 of 7 Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-5 December 2009 Financial Planning and Alternatives From a financial planning perspective, the year one service recommendations are based on a combination of service elimination and modifications that provide sufficient resources to accommodate the new service. The capital funds required for the park and ride implementation and the modifications to the rural paratransit are available from other sources that would not affect the operating budget. Future year financial planning has been made based on the inclusion of a dedicated one cent local tax, with one-quarter of that tax targeted for public transportation improvements. That revenue source would be anticipated to generate approximately $8 million per year. It would then be anticipated that the funding to decrease headways and implement new services would be available. If these or other funding sources cannot be developed, then the phased expansion implementation plans would either be dependent on other local funding sources or the services would be deferred. Currently at the federal level, the Democratic leadership of the House Transportation and Infrastructure Committee has proposed a new reauthorization of the Surface Transportation Act for adoption prior to the September 2009 termination date of the current legislation. The Obama Administration, however, has recommended an 18-month extension of that legislation prior to seeking a new reauthorization. APT has previously joined the 100 Bus Coalition which is a group of agencies that operate less than one hundred buses in an urban area in excess of 200,000 people. The main goal of the Coalition is to allow up to 50 percent of federal funds to be used for operating purposes. If that flexibility existed, it would lessen the short-term operating fund constraints and allow for more local control of resources. Consistent communication in support of the Coalition by local policy makers would therefore be in the best interest of APT and Augusta – Richmond County. As indicated above, there are a number of uncertainties regarding shorter term federal action regarding public transportation financing. At the state level, attempts to approve a transit funding approach failed to develop consensus during the past session. It is anticipated that additional state direction or action may be forthcoming in the next session. In general, the ability to maximize opportunities to effectively use federal funds, while developing a dedicated local source, would be the best path forward to improving and expanding service to meet the expectations of the community. Attachment number 1 Page 5 of 7 Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-6 December 2009 Other Policy Issues There are several projects, issues and situations, which are worthy of highlighting from a policy perspective. These include: x The proposed downtown streetcar. In our view, as planning continues for this project it should continue to be incorporated into the APT planning and operation process. There has been discussion regarding beginning the routing with rubber tired “emulator” service. This type of service can be an important supplement to the concepts contained in the TDP, but should be supported by other resources, not APT. x Opportunities to develop additional public transportation connections with Columbia and Aiken counties, whether those services are operated by APT or other providers, should be encouraged and explored. Riders do not see the service area boundaries as the reasons for impacting their trip needs. Service requests for operation in other counties, however, should include logical and equitable cost sharing as part of service coordination. x The current out of direction travel on Route 12 to the Augusta Mall adds up to seven minutes per trip and reinforces the perception that those accessing the mall on transit are not “front door” caliber clients. That route was required, based on the prior intransigent position of the Augusta Mall management that precluded direct access by APT using private access roads under the control of the Augusta Mall. It would appear logical to develop public or peer pressure for restructuring access to the Mall. x The service plan also includes potential reconnection with Fort Gordon. In the past, representatives from Fort Gordon had requested APT to develop a service plan, but had not effectively communicated with taxi providers regarding defining roles/policies for service coordination. Any new service plan by APT should include input from all affected parties and should be approved by all affected policy boards or governing authorities. x This TDP did not include an in-depth evaluation of ADA paratransit, rural paratransit, and health and human service agency transportation. From an ADA complementary paratransit perspective, demand has increased significantly during the past several years with resource requirements growing from three to seven vans. This increase appears to be based on a combination of changes in demographics (more persons living longer and requiring more services), the ongoing expansion of medical facilities in Augusta (which attract more riders) and the reduction in other public and private transportation providers (which then typically results in more riders on APT). It would appear that a separate review of the supporting Attachment number 1 Page 6 of 7 Item # 4 Final Report Augusta Public Transit Executive Summary Transit Development Plan ES-7 December 2009 paratransit service network would be beneficial to address these issues as well as others such as eligibility determination, inter-agency coordination, mobility management, use of technology, etc. Conclusion In our view, prior evaluations of the APT system provided an excellent array of data and analysis, but did not provide a future path for the system and the community it serves. Our intent has been to accentuate the policy, planning, service and financial opportunities to re-invigorate, re-create and re-establish the service as an integral part of the community that can be used by more people for more purposes. The proposal is to begin this transformation with one new service, described above, and to build on that service with a series of additions and modifications, that over the five-year time frame will achieve connections and attributes that people of Augusta - Richmond County have communicated to us during this study. Attachment number 1 Page 7 of 7 Item # 4 Commission Meeting Agenda 3/2/2010 2:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Application: A. N. 10 - 05: A request by Keenjee Alvarado for an on premise consumption Beer & Wine license to be used in connection with El Reventon Night Spot, LLC located at 2925 Peach Orchard Rd. There will be Dance. District 6. Super District 10. (Approved by Public Services Committee February 22, 2010) Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4345.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 Page 1 of 2 Item # 5 Attachment number 1 Page 2 of 2 Item # 5 Commission Meeting Agenda 3/2/2010 2:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 10 - 07: A request by Carl H. Jones for an on premise consumption Liquor, Beer & Wine license to be used in connection with Applebee's Neighborhood Grill & Bar located at 3117 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee February 22, 2010) Background:This is a new ownership application. Formerly in the name of Keith Connelly. Analysis:The applicant meets the Requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5445.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 6 Item # 6 Attachment number 1 Page 2 of 6 Item # 6 Attachment number 1 Page 3 of 6 Item # 6 Attachment number 1 Page 4 of 6 Item # 6 Attachment number 1 Page 5 of 6 Item # 6 Attachment number 1 Page 6 of 6 Item # 6 Commission Meeting Agenda 3/2/2010 2:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 10 - 08: A request by Carl H. Jones for an on premise consumption Liquor, Beer & Wine license to be used in connection with Applebee's Neighborhood Grill & Bar located at 2125 Windsor Spring Road. There will be Sunday Sales. District 6. Super District 10. (Approved by Public Services Committee February 22, 2010) Background:This is a new ownership application. Formerly in the name of Keith Connelly. Analysis:The applicant meets the Requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5445.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 5 Item # 7 Attachment number 1 Page 2 of 5 Item # 7 Attachment number 1 Page 3 of 5 Item # 7 Attachment number 1 Page 4 of 5 Item # 7 Attachment number 1 Page 5 of 5 Item # 7 Commission Meeting Agenda 3/2/2010 2:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Application: A. N. 10 - 04: A request by Sergio Sanchez for an on premise consumption Liquor, Beer & Wine license to be used in connection with Mi Rancho Mexican Restaurant located at #2 Eighth St. There will be Sunday Sales. District 1. Super District 9. (Approved by Public Services Committee February 22, 2010) Background:This a new application. The location is the old King George Pub. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5445.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 Page 1 of 2 Item # 8 Attachment number 1 Page 2 of 2 Item # 8 Commission Meeting Agenda 3/2/2010 2:00 PM Alcohol Application Department:License & Inspection Caption:Motion to approve New Application: A. N. 10 - 06: A request by Michael Anglin for an on premise consumption Liquor, Beer & Wine license to be used in connection with Tipsey McStumbles located at 214 7th St. There will Be Dance. District 1. Super District 9. (Approved by Public Services Committee February 22, 2010) Background:This location was approved for an alcohol license at the June 19, 2007 Commission Meeting, but it was never purchased. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4345.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 2 Item # 9 Attachment number 1 Page 2 of 2 Item # 9 Commission Meeting Agenda 3/2/2010 2:00 PM Donald D'Antignac Department:Clerk of Commission Caption:Motion to approve referring the matter of Mr. Donald D'Antignac regarding inspections and record retention relating to the proper inspections and improvements to the drainage lines at his home to both the License and Inspections Department and Risk Management; and that any expense by the city go against any remuneration that he is asking for. (Approved by Public Services Committee February 22, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 10 Attachment number 1 Page 1 of 1 Item # 10 Commission Meeting Agenda 3/2/2010 2:00 PM FY 2010 Georgia Transit Association Legislative Agenda Department:Augusta Public Transit Caption:Motion to approve, in resolution form, support of the Georgia Transit Association’s FY 2010 Legislative Agenda. (Approved by Public Services Committee February 22, 2010) Background:Annually, the GTA sponsors a legislative agenda for State and Federal issues. The FY 2010 agenda was approved by the GTA and is now being sponsored as a Resolution by local governing bodies in an attempt to get transit friendly legislation passed. Analysis:Support of the agenda will strengthen public transit and assist in bringing vital transit issues to the attention of our state legislators. Financial Impact:Support of the resolution will encourage the legislators to consider issues related to Public Transit. Alternatives:Non-approval. Recommendation:Approve the Resolution. See attached resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 Page 1 of 2 Item # 11 Attachment number 1 Page 2 of 2 Item # 11 Commission Meeting Agenda 3/2/2010 2:00 PM Laney Department:Augusta Housing and Community Development Department Caption:Motion to approve the acceptance as Part I of preparing an Urban Redevelopment Plan, establishing the Laney Walker/Bethlehem neighborhoods as an Urban Redevelopment District, and as a condition of receiving Bond Financing for use in acquiring and developing property in the Laney Walker/Bethlehem Urban Redevelopment Area. (Approved by Administrative Services Committee February 22, 2010) Background:This Blight Findings Report is for the Laney-Walker and Bethlehem neighborhoods, and indicates that the designation of a Laney- Walker/Bethlehem Urban Redevelopment Area will be a powerful tool to support significant housing and economic development and enhanced quality of life for the citizens of these communities. Over time, the once vibrant Laney Walker and Bethlehem neighborhoods became neglected and fell into disrepair. The desire to revitalize this historic area was initiated in 2008 when the Augusta City Council passed a $1 dollar hotel-motel tax. This made approximately $750,000 annually available over a 50-year period to finance future redevelopment projects. In order to pursue the issuance of bond financing for project development, an Urban Redevelopment Plan and this subsequent Blight Findings Report is required. This document encompasses and assessment of blight conducted by APD and identifies the slum and blight considerations as defined in the Georgia Statutes "Urban Redevelopment Act" to determine the feasibility of including the Laney- Walker and Bethlehem communities in an Urban Redevelopment Area. Analysis:If the Blight Findings Report is accepted and passed by resolution by the Augusta City Commission, the Housing and Community Development Department will authorize the consultant to proceed with the preparation of a Laney Walker/Bethlehem Urban Redevelopment Plan. A public meeting will be held on Feb. 1, 2010 to present the Blight Findings Report and a 2nd public meeting will be held prior to the submission of the Urban Redevelopment Plan to the Commision for adoption. Financial Impact:Not applicable until Part II, Urban Redevelopment Plan is submitted for Approval. Blight Findings Report is a condition for proceding with the preparation of the Urban Redevelopment Plan. Alternatives:None Recommended. Recommendation: Accept the Blight Findings Report by resolution. The resolution will confirm the City’s acknowledgement that the findings of the report Cover Memo Item # 12 necessitates the preparation of an Urban Redevelopment Plan(URP). The URP will include actions needed to address the blighting conditions found in the report, and it will be used as part of the information package developed for Bond financing for the LW/B Redevelopment project. Funds are Available in the Following Accounts: Not Applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 12 Commission Meeting Agenda 3/2/2010 2:00 PM Ordinance to amend Code Section 3-4-11 relating to events held on public property Department:Law Caption:Motion to approve an Ordinance to amend the Augusta, GA Code Section 3-4-11 relating to events held on public property. (Approved by Administrative Services Committee February 22, 2010) Background:Augusta-Richmond County desires to update and amend the Code as related to events held on public property and to update the Code to address public safety and First Amendment concerns. Analysis:The updates are needed to address public safety and First Amendment concerns. Financial Impact:None Alternatives: Recommendation:Approve amendment. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 Page 1 of 20 Item # 13 Attachment number 1 Page 2 of 20 Item # 13 Attachment number 1 Page 3 of 20 Item # 13 Attachment number 1 Page 4 of 20 Item # 13 Attachment number 1 Page 5 of 20 Item # 13 Attachment number 1 Page 6 of 20 Item # 13 Attachment number 1 Page 7 of 20 Item # 13 Attachment number 1 Page 8 of 20 Item # 13 Attachment number 1 Page 9 of 20 Item # 13 Attachment number 1 Page 10 of 20 Item # 13 Attachment number 1 Page 11 of 20 Item # 13 Attachment number 1 Page 12 of 20 Item # 13 Attachment number 1 Page 13 of 20 Item # 13 Attachment number 1 Page 14 of 20 Item # 13 Attachment number 1 Page 15 of 20 Item # 13 Attachment number 1 Page 16 of 20 Item # 13 Attachment number 1 Page 17 of 20 Item # 13 Attachment number 1 Page 18 of 20 Item # 13 Attachment number 1 Page 19 of 20 Item # 13 Attachment number 1 Page 20 of 20 Item # 13 Commission Meeting Agenda 3/2/2010 2:00 PM Resolution of Settlement regarding Marilyn Brown and Terry Brown Department:Law Caption:Motion to approve the Resolution of Settlement awarding a total settlement of forty thousand dollars ($40,000.00) to Marilyn Brown and Terry Brown. (Approved by Administrative Services Committee February 22, 2010) Background:This Resolution of Settlement confirms the total settlement amount of forty thousand dollars ($40,000.00) to Marilyn Brown and Terry Brown which was approved in February, 2010. Analysis: Financial Impact: Alternatives:Do not approve this Resolution of Settlement of forty thousand dollars ($40,000.00) to Marilyn Brown and Terry Brown. Recommendation:Approve this Resolution of Settlement to Marilyn Brown and Terry Brown. Funds are Available in the Following Accounts: Funds to be transferred as necessary from contingency or general fund. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 14 RESOLUTION RESOLUTION AUTHORIZING THE SETTLEMENT OF ALL CLAIMS BY MARILYN BROWN AND TERRY BROWN, IN THE AGGREGATE AMOUNT OF FORTY THOUSAND DOLLARS ($40,000); AUTHORIZING THE COUNTY ADMINISTRATOR TO DISBURSE THE AMOUNT OF FORTY THOUSAND DOLLARS ($40,000.00); WAIVING AUGUSTA-RICHMOND COUNTY CODE OF ORDINANCES SECTIONS IN CONFLICT FOR THIS INSTANCE ONLY; AND FOR OTHER PURPOSES. WHEREAS, Marilyn Brown and Terry Brown have a lawsuit now pending in the Richmond County Superior Court, Civil Action File No. 2004RCCV00446; WHEREAS, both parties to said civil action desire to settle all claims; and WHEREAS, Claimants have agreed to settle all claims against Augusta-Richmond County for the sum of forty thousand dollars ($40,000.00); WHEREAS, it is in the best interests of Augusta-Richmond County to resolve this matter and pay the amount of forty thousand dollars ($40,000.00) to Claimants to settle all claims of Claimants against Augusta-Richmond County arising out of the alleged facts; WHEREAS, Augusta-Richmond County acknowledges that the payment set forth herein does not constitute any admission of liability on the part of Augusta-Richmond County and liability is expressly denied; NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County Commission, Section 1: The Augusta-Richmond County Commission will settle the claims of Marilyn Brown and Terry Brown for the aggregate amount of forty thousand dollars ($40,000.00). Section 2: The County Administrator is authorized to pay a total sum of forty thousand dollars ($40,000.00) to Marilyn Brown and Terry Brown at the direction of the Commission and payment shall be in the form of a check payable to Fowler & Wills, LLC on behalf of Marilyn Brown and Terry Brown. Section 3: To the extent that any section of the AUGUSTA, GA. CODE is in conflict herewith, that subsection is waived for this instance only. Attachment number 1 Page 1 of 2 Item # 14 Settlement Resolution Marilyn Brown and Terry Brown Page 2 of 2 Adopted this ___ day of ___________, 2010. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta-Richmond County Commission on____________________, 2010 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Attachment number 1 Page 2 of 2 Item # 14 Commission Meeting Agenda 3/2/2010 2:00 PM Appoint the PMO of Ft. Gordon to 9-1-1 Advisory Board Department:Augusta 9-1-1 Center Caption:Motion to approve the addition of the Provost Marshall of Fort Gordon as a member of the Augusta 9-1-1 Advisory Board. (Approved by Public Safety Committee February 22, 2010) Background:The current membership of the Augusta 9-1-1 Advisory Board consists of ten members; Sheriff's Office; Chief Augusta Fire Department; Chief of Police of Hephzibah and Blythe; Medical Director for 9-1-1 and the Fire Department; Director of the EMS Provider for Richmond County; the Administrator and Deputy Administrator; Marshall of Richmond County. There are two ex-officio members: the Public Safety Chariman and the City Attorney. There is no representation from the Fort Gordon PMO even though the two entities work close together. The 9-1-1 Advisory Board at its January meeting requested this agenda item be submitted for consideration. Analysis:The Official Code of Georgia, O.C.G.A.de § 46-5-136 (2009)section (a) states "The governing authority of a local government by resolution shall create an advisory board consisting of the sheriff, representatives from other public safety agencies which respond to emergency calls under the 9-1-1 system, and other individuals knowledgeable of emergency 9-1-1 systems and the emergency needs of the citizens of the local government, provided that such advisory board shall not exceed 13 members." The addition of the Fort Gordon Provost Marshall as a member of the 9-1-1 Advisory Board would bring the total to 11 members and 2 ex officio members and would be in compliance with the Georgia Code. Financial Impact:None Alternatives:None needed. Recommendation:Approve the additional member. This matter was addressed at the last 9-1-1 Advisory Board meeting in January 2010 and the membership requests approval of this additional appointment. Funds are Available in the Following Accounts: None needed. Cover Memo Item # 15 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 15 Commission Meeting Agenda 3/2/2010 2:00 PM Automated Firing Range System Department:Richmond County Sheriff's Office Caption:Motion to approve the purchase of an Automated Firing Range System for the Richmond County Sheriff's Training Range Facility for $85,158.00, lowest bid on bid 09-178A. (Approved by Public Safety Committee February 22, 2010) Background:The Richmond County Sheriff's Office (RCSO) is requesting to replace the pneumatic firing range system currently in service at the training facility. RCSO will replace the system with an electric turning target system, which is more reliable and requires less maintenance. The current pneumatic system requires frequent maintenance and is no longer supported by the vendor. Analysis:RCSO submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid sytem, which offers nationwide bid coverage. The Procurement Department received one bid that met requirements which was from, Action Target 1281 West 200 North, Provo, UT 84601. Financial Impact:Funds for the purchase are avaiable in the 2009/2010 RCSO Capital Budget. Alternatives:None Recommendation:Approve purchase of Automated Firing Range System for $85,158.00 (lowest bid 09-178A) from Action Target 1281 West 200 North, Provo, UT 84601. Funds are Available in the Following Accounts: This funding is in account # 272-03-1410-54-12110. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 16 RONALD STRENGTH SHERIFF Law Enforcement Center 401 Walton Way Augusta, Georgia 30911 Office (706) 821-1065 FAX (706) 821-1064 Richmond County Sheriff’s Office October 1, 2009 To: Procurement Department From: Lt. Robert Partain Richmond County Sheriff’s Office Re: Request for bids for Automated Firing Range Target System The Richmond County Sheriff’s Office (RCSO) request that the Procurement Department solicit bids for an all weather (24) position Automated Firing Range Target System for the RCSO Training Range located at 2098 Greenland Road, Blythe GA. We require the following specifications for the target system: PART 1 – GENERAL REQUIRMENTS 1.1 QUALITY ASSURANCE A. Range equipment manufacturers must meet the following qualifications: A firm having ten (10) years experience in fabrication and installation of work of the quality and scope required on this project. B. Upon request provide a list of ten (10) representative completed law enforcement type pistol/rifle range equipment installations in Attachment number 1 Page 1 of 5 Item # 16 February 25, 2010 Page 2 continuous use for five (5) years, with name, address and phone number of the Owner for each project. C. Range equipment manufacture must have manufactured over 200 “Electric Turning Target Systems” of this type, no prototypes accepted. D. Target manufacturer must have a Field Service Technician in state of Georgia. E. Target manufacturer must have a Service Center in the state of Georgia 1.2 QUALITY CONTROL A. Firing range equipment specifications and details are based on the design required by RCSO. These specifications constitute the design and quality product required by the RCSO for this project. The work must be completed in accordance with standard practice in equipment manufacture and in a manner acceptable to the RCSO. 1.3 SUBSTITUTIONS A. Minor variations in design to accommodate manufacturer’s standard products are acceptable with RCSO approval prior to bidding. No variations are permissible in quality or material specified. B. Major variations in design or operation of equipment require submittal of a list of substitutions including explanation and detail drawings for the RCSO approval prior to bid. 1.4 SHOP DRAWINGS A. Submit shop drawings for the installation of this equipment. Include all electrical data and connection details. Coordinate all details on drawings of the exact locations for mechanical work. 1.5 DELIVERY, STORAGE AND HANDLING A. Deliver all equipment packaged to provide protection during transit and job storage. B. Inspect equipment upon delivery for damage. Minor damages may be repaired, provided the finished items are equal in all respects to new work and acceptable to the owner/architect, otherwise, remove and replace damaged items immediately. C. Store equipment at the site under cover in a secured place. Avoid the use of non-vented plastic or canvas shelters which could create a humidity chamber. 1.6 WARRANTY A. Equipment to include all software and hardware shall be fully guaranteed against defects in workmanship and materials for a Attachment number 1 Page 2 of 5 Item # 16 February 25, 2010 Page 3 period of one (1) year from the date of substantial completion of this project. B. The manufacturer shall instruct the Owner as to the proper operation and maintenance of the equipment at time of acceptance of the work. The manufacturer shall supply RCSO with all training manuals/materials associated with the target system. 1.7 SITE VISIT RCSO requires that the Bidder must visit the job prior to submitting a bid. The bidder will contact RCSO Training Facility at (706) 592-6560 to schedule an appointment to visit the site. Any bidder that has visited the site within the last 30 days is exempt from this requirement; however any exempt bidder must state in their bid that they are aware of all existing site conditions. PART 2 – EQUIPMENT DESCRIPTION 2.1 The automated target system must retro-fit to the existing (24) position Blackwater Bear system now in place. 2.2 Vendor shall provide an automated targeting system, as the prime contractor and manufacturer of the targeting system. 2.3 The system shall consist of multiple positions of 360 degree automatic turning target carriers. The target carrier shall be designed to operate reliably in the range environment and in conjunction with controlling devices. The carrier shall be totally enclosed to prevent debris from getting inside. The target carrier shall have an AR500 or better front ballistic plate and the body of the carrier shall be made of 11-gauge steel or better. A turning mechanism shall have protection from damage. The target turning motor shall be capable of continuous target rotation through full 360 degrees in either direction and incorporate random edging to disguise direction of turn. 2.4 The system shall be capable of turning a 360 degree target only 90 degrees if necessary. 2.5 The system shall be electric powered. No hydraulic and pneumatic system allowed. 2.6 The system shall include connector assemblies that shall join the individual target stands and serve as a conduit for the electrical connections. 2.7 The system shall have a fixed turning target stand consisting of a solid steel stand with AR500 or better ballistic steel front shield Attachment number 1 Page 3 of 5 Item # 16 February 25, 2010 Page 4 2.8 Steel target stands to have galvanized protection to prevent rusting 2.9 Target housing must have yellow zinc dichromate to prevent rusting 2.10 The system shall include a strong target clamp, yet easy to operate. 2.11 The system shall include a touch sensitive display, with a minimum 12” color screen, seen from wide viewing angles, to interface with and control the range targets from a central location. 2.12 The system shall be easily programmed, simple to use, without special training or complicated user manuals. 2.13 The Master Control System (MCS) furnished to provide manual or automatic (programmed) operation of the firing range. 2.14 The master control shall consist of the software components necessary to carry out the functions described in this specification. 2.15 The hardware shall be based on an Industrial CPU with non- volatile memory. 2.16 The master control shall provide the following functions: The Master Control Screen (MCS) shall communicate with and control the range target equipment. The display shall provide full word descriptors on the buttons. The touch screen shall be the system’s operator interface; therefore a keyboard and mouse are not required to control the system. The MCS shall not use a hard drive or volatile memory. The MCS shall power up within 10 seconds and shall feature a sleep function to power down after 60 minutes of inactivity, while a simple touch of the screen shall wake it up. The MCS shall be part of an integrated MMI system that controls the targeting units and optional equipment. The MCS shall display user-defined training programs (up to 100) and shall control the individual shooting positions individually or in selected groups. The touch screen shall have an audible tone to acknowledge receipt of a command (can be disabled). The MCS shall communicate with a control cabinet for data communications to the other range equipment. The MCS shall be connected to the control cabinet with a nine-pin connector. When the range is installed with optional auxiliary wall jacks, the MCS shall be easily relocated, taking all control functions with it. 2.17 The MSC shall have a master control cabinet to house the CPU, power supply and communications and made of 16 gauge steel with welded corners and the door fitted with a heavy duty seal to protect Attachment number 1 Page 4 of 5 Item # 16 February 25, 2010 Page 5 the unit from moisture, dust, and other contaminants. The door fitted with a cam type latching device to pull the door firmly against the seal and hold it securely. 2.18 The MCS will also support a hand held RF Remote Control device that must work in conjunction with the Master Control Unit. 2.19 The RF remote control shall be a small handheld device and have the ability to activate the targeting system including and emergency safety stop. 2.20 The mechanism shall be easy to maintain and clean. Maintenance and cleaning instructions shall be provided on delivery. PART 3 – EXECUTION 3.1 INSTALLATION A. Install in exact accordance with manufacturer’s instructions and submittals. B. Provide all wiring of control systems and any ancillary systems installed under the direct supervision of the equipment manufacturer. C. Install all components in a rigid secure manner. D. Adjust target system and any ancillary system for proper operation. E. Provide the services of a representative of the firearms training equipment to demonstrate proper operation and maintenance of the complete system. F. It shall be RCSO’s and/or their general contractor’s responsibility to provide and install knee wall protection, any conduits, junction boxes, lighting fixtures, and other requirements for electrical service. These electrical requirements shall be illustrated on the submittal drawing package provided by the equipment manufacturer after placement of order. Attachment number 1 Page 5 of 5 Item # 16 Commission Meeting Agenda 3/2/2010 2:00 PM Resolution in support of the Purchase of Service Weapons by Officers upon Retirement Department:Public Safety Caption:Motion to approve a Resolution in support of the purchase of service weapons by certain officers for one dollar upon retirement with at least 25 years of service. (Approved by Public Safety Committee February 22, 2010) Background:The Augusta-Richmond County Commission is in support of our dedicated law enforcement officers in both the Sheriff and Marshal’s Office of Augusta-Richmond County and is grateful for their service to the citizens of Augusta. Augusta especially appreciates those law enforcement officers who have served the citizens of Augusta honorably for twenty-five years or more.T he service weapon of a law enforcement officer has both personal and sentimental value to worthy officers that have dedicated a quarter of a century or more to protecting the people and property of Augusta-Richmond County. Augusta recognizes that many of these law enforcement officers wish to continue protecting their families and property to the full extent allowed them by the Constitution of the United States after leaving public service.The Commission of Augusta-Richmond County should pass the attached Resolution as a show of appreciation for our law enforcement officers, that any Augusta-Richmond County law enforcement officer who has attained at least twenty-five years of honorable service and receives a recommendation by the Sheriff or Marshal, may purchase his or her service weapon for one dollar and zero cents ($1.00) upon leaving public service. Analysis:N/A. Financial Impact:No immediate financial impact anticipated. Alternatives:Decline to offer this benefit to public safety officers. Recommendation:Approve the attached Resolution. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY:Cover Memo Item # 17 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 17 RESOLUTION RESOLUTION IN SUPPORT OF THE PURCHASE OF SERVICE WEAPONS BY CERTAIN OFFICERS FOR ONE DOLLAR UPON RETIREMENT WITH AT LEASE 25 YEARS OF SERVICE WHEREAS, the Augusta-Richmond County Commission is in support of our dedicated ODZHQIRUFHPHQWRIILFHUVLQERWKWKH6KHULIIDQG0DUVKDO¶s Office of Augusta-Richmond County and is grateful for their service to the citizens of Augusta; WHEREAS, Augusta-Richmond County Commission especially appreciates those law enforcement officers who have served the citizens of Augusta honorably for twenty-five years or more; WHEREAS, the service weapon of a law enforcement officer has both personal and sentimental value to worthy officers that have dedicated a quarter of a century or more to protecting the people and property of Augusta-Richmond County; WHEREAS, Augusta-Richmond County Commission recognizes that many of these law enforcement officers wish to continue protecting their families and property to the full extent allowed them by the Constitution of the United States after leaving public service; NOW, THEREFORE, THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA HEREBY RESOLVES that as a show of appreciation for our law enforcement officers, any Augusta-Richmond County law enforcement officer who has attained at least twenty-five years of honorable service and receives a recommendation by the Sheriff or Marshal, may purchase his or her service weapon for one dollar and zero cents ($1.00) upon leaving public service. Adopted this _______ day of February, 2010. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Seal: Attachment number 1 Page 1 of 1 Item # 17 Commission Meeting Agenda 3/2/2010 2:00 PM Sheriff's Office Building Department:Clerk of Commission Caption:Motion to approve beginning the programming services by Heery in the amount of $27,600 for the Sheriff's Department Administrative Building. (Approved by Public Safety & Engineering Services Committees February 22,2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 18 Attachment number 1 Page 1 of 1 Item # 18 Commission Meeting Agenda 3/2/2010 2:00 PM Approve Funding for Jan. 5, 2010 Special Election and Feb. 2, 2010 Runoff Department:Board of Elections Caption:Motion to approve funding for the January 5, 2010 Special Election and the February 2, 2010 Runoff. (Approved by Finance Committee February 22, 2010) Background:The elections were necessary in order to fill the vacancy in State Senate District 22 caused by the resignation of Ed Tarver. Analysis:It is the responsiblity of local governing authorities to absorb the cost of elections that are conducted within their jurisdiction. Financial Impact:$113,900 Alternatives:None Recommendation:Approve funding. Funds are Available in the Following Accounts: From Contingency 101101110/6011145 This amount was sent aside from the normal contingency account for this surpose during the 2010 budget process. dbw REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 19 ELECTION COST WORKSHEET Special Election and Runoff Senate District 22 January 5, 2010 and February 2, 2010 ITEM TOTAL COST Poll Worker Salary 61,800.00 Poll Worker Training 5,000.00 Cell Phones 2,200.00 Testing of Equipment 1,200.00 Temporary Employees (Daily) 10,000.00 Election Night Workers and Delivery Crew 9,000.00 Security 900.00 Staff Overtime/Comp Hours 0 Custodial Pay 1,800.00 Building Rental 2,200.00 Truck Rental 3,200.00 Printing – Absentee Ballots 2,900.00 Food 700.00 Mileage 0 Board Pay 2,000.00 Miscellaneous 1,000.00 Repair and Maintenance for Voting Equipment 8,000.00 Postage – Absentee/Poll Worker 2,000.00 TOTAL ESTIMATED COST $113,900.00 Attachment number 1 Page 1 of 1 Item # 19 Commission Meeting Agenda 3/2/2010 2:00 PM Board of Assessor's - TMA contract Department:Board of Assessors - Charles F. Smith, Chairman Caption:Motion to approve request for extension of TMA Contract. (Approved by Finance Committee February 22, 2010) Background:The commission approved a contract with Tax Management Associates, Inc. in 2007 for the purpose of locating businesses that are required to but which had not filed returns. On March 17, 2009 the Agreement was extended to December 31, 2009 as all audits/investigations had not been completed. Two additional audits remain to be completed. In order for TMA to continue on the project the contract needs to be extended until December 31, 2010. Analysis:n/a Financial Impact: Alternatives:Not approve the extension and not complete the investigation/audit. Recommendation:Approve the extension of the contract. Funds are Available in the Following Accounts: No funds needed REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 20 Attachment number 1 Page 1 of 18 Item # 20 Attachment number 1 Page 2 of 18 Item # 20 Attachment number 1 Page 3 of 18 Item # 20 Attachment number 1 Page 4 of 18 Item # 20 Attachment number 1 Page 5 of 18 Item # 20 Attachment number 1 Page 6 of 18 Item # 20 Attachment number 1 Page 7 of 18 Item # 20 Attachment number 1 Page 8 of 18 Item # 20 Attachment number 1 Page 9 of 18 Item # 20 Attachment number 1 Page 10 of 18 Item # 20 Attachment number 1 Page 11 of 18 Item # 20 Attachment number 1 Page 12 of 18 Item # 20 Attachment number 1 Page 13 of 18 Item # 20 Attachment number 1 Page 14 of 18 Item # 20 Attachment number 1 Page 15 of 18 Item # 20 Attachment number 1 Page 16 of 18 Item # 20 Attachment number 1 Page 17 of 18 Item # 20 Attachment number 1 Page 18 of 18 Item # 20 Commission Meeting Agenda 3/2/2010 2:00 PM Gasoline Allowances Department:Clerk of Commission Caption:Motion to approve amending the ordinance to reduce the gas allowance for commissioners from 125 gallons per month to 50 gallons per month. (No recommendation from Finance Committee February 22, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 21 Commission Meeting Agenda 3/2/2010 2:00 PM Preserve America Grant Project Department:Planning Commission Caption:Motion to approve a contract with Historic Augusta, Inc, in the amount of $10,000, to complete Phase II of the Downtown Walking Tour Brochures Project. (Approved by Finance Committee February 22, 2010) Background:Last year the city of Augusta was awarded a $10,000 matching grant under the Preserve America Program. The project involves hiring a qualified historic preservation consultant to develop web-based information sheets covering historic resources on Greene Street and Reynolds Street in downtown. The Planning Commission will manage the project and provide some of the required in-kind match. Others providing cash and in-kind donations to the project include the Augusta Convention and Visitors Bureau, the Downtown Augusta Alliance and Christian Studios. Analysis:An RFP for the project was issued by the Procurement Department on December 8, 2009. Proposals were due on January 22, 2010. An evaluation committee consisting of representatives of the Historic Preservation Commission, Planning Commission and Procurement Department met on February 3, 2010 to review and rank the proposals. Based on the review of the two proposals submitted, the evaluation committee recommended that a contract be offered to Historic Augusta, Inc. Financial Impact:Preserve America is a reimbursable grant program. As a result, the city will have to make preiodic payments to the project consultant and then request reinmursement from the Georgia Department of Natural Resources. The maximum temporary cost to the city is $10,000. The project budget is as follows - Preserve America Grant - $10,000; Local Match (cash and in-kind) - $10,000; Total - $20,000. Alternatives:Award a contract to the other respondent or don't award a contract at all. Recommendation:Approve a contract with Historic Augusta, Inc, in the amount of $10,000, to complete Phase II of the Downtown Walking Tour Brochures Project Funds are Available in the Following Accounts: Account Number: 220-01-6310-52-12999/131000252-12999 REVIEWED AND APPROVED BY: Cover Memo Item # 22 Clerk of Commission Planning Commission Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 22 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Friday, January 22, 2010 @ 11:00 a.m. for furnishing: RFP ITEM #09-192 Web-Based Walking Tour Brochures – Phase II for Planning Commission RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by fax at 706 821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, January 5, 2010 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 10, 17, 24, 31, 2009 Metro Courier December 16, 2009 cc: Tameka Allen Interim Deputy Administrator George Patty Planning & Zoning Paul DeCamp Planning Commission Attachment number 1 Page 1 of 1 Item # 22 Vendors:Original 7 Copies Fee Proposal Historic Augusta, Inc P.O. Box 37 Augusta, GA 30903 YES YES YES The Jaeger Company 119 Washigton Street Gainesville, GA 30503 YES YES YES Beverly Jones 1111 Clairmont Avenue, L-4 Decatur, GA 30030 Catherine Wilson-Martin 3503 Wood Acres Boulevard Duluth, GA 30136 C&G Partners 116 East 16th Street New York, NY 10003 David B. Jenkins 225 Sourwood Lane Kensington, GA 30707 Edwards-Pitmann Environmental 1270 Winchester Parkway, Suite 206 Smyrna, GA 30070 Frazier Associates 213 North Augusta Street Staunton, VA 24401 Glatting Jackson 120 N. Orange Avenue Orlando, FL 32801 Greenhouse Consultants, Inc. 3110 River Chase Circle Atlanta, GA 30328 John Kissane 526 Highland Avenue Athens, GA 30606 Michael Brown 2616 McDowell Street Augusta, GA 30904 New South Associates 6150 East Ponce de Leon Avenue Stone Mountain, GA 30083 RFP #09-192 Web-Based Walking Tour Brochures - Phase II for the Planning Commission RFP Opening Date: Friday, January 22, 2010 @ 11:00 a.m. Page 1 of 2 Attachment number 2 Page 1 of 2 Item # 22 Vendors:Original 7 Copies Fee Proposal RFP #09-192 Web-Based Walking Tour Brochures - Phase II for the Planning Commission RFP Opening Date: Friday, January 22, 2010 @ 11:00 a.m. Piedmont Preservation P.O. Box 528 Madison, GA 30650 Ray & Associates 328 Seventh Street, NE Atlanta, GA 30308 Spotlight 530 West 9th Street NewPort, KY 41071 Springuel Consulting 2469 Novus Street Sarasoto, FL 34237 Terracon 2855 Premiere Parkway, Suite C Duluth, GA 30097 Page 2 of 2 Attachment number 2 Page 2 of 2 Item # 22 Points Historic Augusta, Inc P.O. Box 37 Augusta, GA 30903 The Jaeger Company 119 Washigton Street Gainesville, GA 30503 1. Relevant Qualifications & Experience of the Firm/Assigned Personnel • Knowledge, training and experience in historic preservation planning and related disciplines • Project manager’s relevant experience • Personnel worked together on similar projects • Quality of references • Proximity of office to area 2. Experience on Similar Projects • Walking tour brochure projects and Web-based applications of the same • Experience on related types of projects, such as historic preservation plans, historic district studies and historic district design guidelines • Public involvement in historic preservation planning projects 3. Proposed Approach to the Project • Quality and completeness of approach to project • Meets project objectives • Adequacy of proposed public involvement • Adequacy of proposed staff resources 4. Proposed Fee • Must be reasonably related to the scope of services • In keeping with the firm’s approach to the project 5. Quality of proposal • Clarity and completeness of written proposal • Response to Questions (if applicable) Total 97.67 91.00 27.33 8 32 7.33 12 11.67 10.33 19.33 RFP #09-192 Cumulative Evaluation Sheet Web-Based Walking Tour Brochures - Phase II for the Planning Commission RFP Opening Date: Friday, January 22, 2010 @ 11:00 a.m. 28 26.67 31.33 30.00 20 16.67 8.00 Page 1 of 1 Attachment number 3 Page 1 of 1 Item # 22 Attachment number 4 Page 1 of 1 Item # 22 Attachment number 5 Page 1 of 3 Item # 22 Attachment number 5 Page 2 of 3 Item # 22 Attachment number 5 Page 3 of 3 Item # 22 Attachment number 6 Page 1 of 2 Item # 22 Attachment number 6 Page 2 of 2 Item # 22 Commission Meeting Agenda 3/2/2010 2:00 PM Utilities 2009 Budget Adjustments Department:Utilities, Tom Wiedmeier, Director Caption:Motion to approve Utilities Budget Adjustments as required for the 2009 Year-End Audit. (Approved by Finance Committee February 22, 2010) Background:There are several year-end adjustments required by Utilities to be able to have financial statements ready for auditors. Analysis:In order to complete year-end accounting procedures required to be prepared for the audit, Utilities will need Commission approval to make all necessary budget adjustments required to make the financial statements ready for audit. All transactions requiring budget adjustment will be submitted to, and approved by Finance. Financial Impact:None. These adjustments will not affect net discretionary expenditures. Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends approving Utilities budget adjustments as required for the 2009 year-end audit. Funds are Available in the Following Accounts: Various, as approved by Finance. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 23 Commission Meeting Agenda 3/2/2010 2:00 PM Agreement with USGS for installation and operation of monitoring wells to investigate water levels and water quality for Augusta’s Groundwater Production Facilities. Department:Utilities Caption:Motion to authorize the execution of an agreement with the U.S. Department of the Interior U. S. Geological Survey (USGS) for the installation and operating of monitoring wells to investigate water levels and water quality for Augusta’s Groundwater Production Facilities in the amount of $80,000. (Approved by Engineering Services Committee February 22, 2010) Background:Monitoring ground-water levels and quality is important for protection and effective management of our water resources. The Augusta water supply at our three Ground Water Production Facilities draws water from the Dublin- Midville aquifer system. The monitoring program being proposed will provide valuable information needed to continue to protect Augusta’s water source. Analysis:The proposed program is to continue monitoring the current ground-water levels, flow directions, and water quality in the Dublin –Midville aquifer system upgradient of Wellfield #2 and Wellfield #3. The data gathered from the monitoring program will provide information to support water- management at our production facilities. This proposal also includes a ground water modeling component. Financial Impact:Funds for this authorization can be charged to: 506043530-5213119 Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the execution of an agreement with the U. S. Department of the Interior U. S. Geological Survey (USGS) for the installation and operating of monitoring wells to investigate water levels and water quality of Augusta’s Groundwater Production Facilities in the amount of $80,000. Funds are Available in the Following Accounts: 506043530-5213119 REVIEWED AND APPROVED BY: Cover Memo Item # 24 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 24 Attachment number 1 Page 1 of 1 Item # 24 Commission Meeting Agenda 3/2/2010 2:00 PM Approve construction services and equipment costs associated with establishing fiber optic network connectivity to the Augusta Utilities Department Construction and Maintenance facilities located at 1840 Wylds Road. Department:Utilities Caption:Motion to authorize spending of Augusta Utilities Department funds in the amount of $171,806.47 to provide network and telecommunication services to AUD’s Construction and Maintenance Facility at 1840 Wylds Rd. These expenditures include the installation of fiber optic cabling and purchase of associated networking and telecommunications equipment. Award the contract to install fiber optic cabling to Southeast Utilities of Georgia, Inc. in the amount of $137,104.60. (See attached quote). Approve the purchase of associated network and telecommunications hardware in the amount of $34,701.87. (See attached city of Augusta IT quote) (Approved by Engineering Services Committee February 22, 2010) Background:The City of Augusta’s IT Department is coordinating the installation of fiber optic cable and purchase of equipment for use at the Wylds Rd. facility. As in other instances where a fiber optic cable installation was needed in a time frame that would not allow IT to go through the usual RFP procedure, IT submitted a form letter to six known contractors that have responded or expressed interest in providing fiber installs for the city. Of the six contractors contacted three responded with quotes. After reviewing the quotes for completeness and making sure they meet IT requirements, which required one contractor to adjust their initial quote, IT selected the lowest quote which was submitted to Utilities for inclusion in the Wylds road project. Analysis:Approving this contract and purchase will allow the contractor, Southeast Utilities of Georgia, to complete construction of fiber optic network connectivity to AUD’s facility on Wylds Road. The construction fee is fair and reasonable. The completion of this construction and purchase and installation of network equipment will connect this facility to the City Of Augusta’s Computer and Telecommunications Network. Financial Impact:Funds for this work are available in account number 506043410-5426110, 506043410-5316120 and 506043410-5232119 Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission award the construction contract for the Fiber Optic installation to Southeast Utilities of Georgia, Inc. in the amount of $137,104.60. Approved the purchase of the associated networking and telecommunications hardware in amount of $34,701.87 Cover Memo Item # 25 Funds are Available in the Following Accounts: 506043410-5426110 ($161,368.34), 506043410-5316120 ($9,864.23) and 506043410-5232119 ($573.90) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 25 Attachment number 1Page 1 of 1 Item # 25 Commission Meeting Agenda 3/2/2010 2:00 PM CBWDC - Contract Amendment Materials Testing and Special Inspections Department:Public Services Department - Facilities Management Division Caption:Motion to approve amendment to contract with ATC Associates, Inc. for Construction Materials Testing and Special Inspections services associated with construction of the Webster Detention Center Expansion. (Approved by Engineering Services Committee February 22, 2010) Background:The jail expansion has been under construction for approximately one year with Construction Materials Testing and Special Inspections services currently being performed on an “on call” or “as needed” basis in accordance with Chapter 17 of the jurisdictional International Building Code. Analysis:The Webster Detention Center expansion project is a large, complex project with an aggressive schedule. As such, the project will benefit from the on- going quality control enhancements that these “on call” services bring. The proposed Construction Materials Testing and Special Inspections work has included the following to date: • Cast-in-place concrete (mix design review, plant inspections, reinforcing placement, compression tests, etc.). • Structural Precast concrete (plant inspections, material testing, tendon size/quantity/placement and tensioning, connections) • Reinforcing steel (materials, placement, strength testing) • Structural Steel (materials verification, connections, etc.) • Metal Deck (material verifications, welding) • Mortar & grout strength tests • Concrete masonry (reinforcing, grout, etc.) • Engineered fill (material and compaction) • Anchor pull tests • Asphalt paving As stated previously, these services have been performed on an “on call” or “as needed” basis. The original contract was established with the stated assumptions serving as a “Not to Exceed” budget, with actual fees determined by actual quantities of tests/inspections, as determined by field conditions. However, the original contract amount was significantly understated for a project of this magnitude and complexity, especially when considering the continuous parameters associated with special inspections. As such, in order to maintain the same level of quality control, the contract amount with ATC Associates, Inc. needs to be increased. Financial Impact: The services will continue to be performed on an “as needed” basis. A revised “Not to Exceed” contact amount of $446,199.75 is proposed for the Webster Detention Center expansion portion of the work, with the amount of contract increase outlined as follows: Current Webster Detention Center portion of Contract: $200,742.00 Proposed Contract Increase: $245,457.75 Amended Contract Total: $446,199.75 Upon approval of this contract amendment, total spending on project change orders (including contract amendments) would be at 41% of the contingency budget or 2.9% of the Cover Memo Item # 26 initial, total construction budget, which is well within budget and industry standards for a detention center of this complexity. Alternatives:1. Approve amendment to contract with ATC Associates, Inc. conforming to code requirement for ongoing Construction Materials Testing & Special Inspection services on the Webster Detention Center expansion project. 2. Issue “Stop Work” order on Webster Detention Center expansion project construction while alternate proposals for providing Construction Materials Testing & Special Inspection services for the remainder of the project are investigated. Recommendation:#1. Approve amendment to contract with ATC Associates, Inc. for Construction Materials Testing and Special Inspections services associated with construction of the Webster Detention Center Expansion. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: Jail Expansion: GL #325-05- 1130/206351101 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 26 Commission Meeting Agenda 3/2/2010 2:00 PM EPA Grant Application - Community Action for a Renewed Environment Program (CARE) Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Motion to approve and authorize the Engineering Department to prepare and submit a project proposal to EPA to receive financial assistance through the Community Action for a Renewed Environment (CARE) grant program. (Approved by Engineering Services Committee February 22, 2010) Background:EPA recently announces availability of funds through the Community Action for a Renewed Environment grant program. These funds support activities to identify and implement projects for reduction of prioritized risks and concerns in the community such as source assessment and control of fecal coliform load within EPA listed impaired water bodies of Augusta, Georgia. Analysis:Three of Augusta creeks are listed as impaired water bodies and not supporting their designated use. Pollutant of concern is fecal coliform. Under stormwater management permitting program, EPA/GAEPD is requiring localities to develop and implement program to reduce FC load in impaired watersheds. If succeeded, Augusta Engineering Department will utilize these funds to support such program. No matching funds are required. However, Augusta Engineering will offer in-kind matching funds such as staff time that will increase chance of receiving the grant. Financial Impact:Matching funds are not required. Augusta Engineering Department is seeking $105,186. Alternatives:n/a Recommendation:Approve and Authorize the Engineering Department to prepare and submit a project proposal to EPA to receive financial assistance through the Community Action for a Renewed Environment (CARE) grant program. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 27 Law. Administrator. Clerk of Commission Cover Memo Item # 27 AGENCY: ENVIRONMENTAL PROTECTION AGENCY (EPA) TITLE: COMMUNITY ACTION FOR A RENEWED ENVIRONMENT (CARE) PROGRAM ACTION: Request for Proposals (RFP) RFP NO.: EPA-OAR-IO-10-04 CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NO: 66.035 CLOSING DATE: The closing date and time for receipt of proposal submissions, regardless of mode of submission, is March 9, 2010, 4:00 p.m. Eastern Standard Time (EST). All hard copies of proposal packages must be received by Marva King by March 9, 2010, 4:00 p.m. EST in order to be considered for funding. Electronic submissions must be addressed to CARE_2010_RFP@epa.gov and include the “Announcement title or #” – [name of applicant] in the subject line and be received by March 9, 2010, 4:00 p.m. EST in order to be considered for funding. Proposals received after the closing date and time will not be considered for funding. EPA reserves the right to amend this solicitation as deemed necessary. Amendments could be administrative in nature (e.g., change of dates or location), technical (e.g., change in requirements), or changes which affect the anticipated funding. If this need occurs, EPA will post the amended solicitation on EPA’s Office of Air and Radiation (OAR) grants announcement page http://www.epa.gov/air/grants_funding.html. SUMMARY: This request for proposals (RFP) announces the availability of funds and solicits from eligible entities project proposals to receive financial assistance through the Community Action for a Renewed Environment (CARE) grant program. CARE is a unique community- based, community-driven, multimedia demonstration program designed to help communities understand and reduce risks due to toxic pollutants and environmental concerns from all sources. The CARE grant program works with the eligible entities to help their communities form collaborative partnerships, develop an understanding of the many local sources of toxic pollutants and environmental risks, set priorities, and identify and carry out projects to reduce risks through collaborative action at the local level. CARE’s long-term goal is to help communities build self-sustaining, community-based partnerships that will continue to improve human health and local environments into the future. The objective of the CARE grant program is to work collaboratively within the community to investigate the effectiveness of the CARE 4-step process (as described in the CARE brochure at http://www.epa.gov/air/care/library/2008CAREtrifold.pdf) which fosters a cross-Agency, multi- media approach to provide greater environmental benefits rather than either non-collaborative or traditional regulatory single media approaches. Under this RFP, EPA will award CARE grants through cooperative agreements at two levels (Level I and Level II) that support different types of activities: Attachment number 1 Page 1 of 2 Item # 27 2 Level I cooperative agreements will support the following types of activities: working with the funded entity to form community-based collaborative partnerships; identifying and developing an understanding of the many local sources of risk from toxic pollutants and environmental concerns; and setting priorities for the reduction of the identified risks and concerns of the community. Level II cooperative agreements will support activities to identify and implement actual “on the ground,” community-based projects for the reduction of the prioritized risks and concerns in their community. Level II agreements are for communities that have already completed the actions typically taken in a Level I agreement. However, receipt of a Level I cooperative agreement is not a prerequisite to receiving a Level II cooperative agreement. The CARE Web site at www.epa.gov/care links additional information about the CARE program, including an online grant writing tutorial to further educate potential applicants about this RFP. FUNDING/AWARDS: For fiscal year (FY) 2010, the total estimated funding for all awards under this RFP is approximately $2 million. Each grant will be awarded as a two-year cooperative agreement, with an amount depending on the proposal level. EPA anticipates awarding 1 – 3 Level I cooperative agreements ranging in approximate value from $75,000 to a maximum of $100,000, with an average project funding of about $90,000. (See Section III.B. Threshold Eligibility Requirements). EPA also anticipates awarding 4 – 6 Level II cooperative agreements ranging in approximate value from $150,000 to a maximum of $300,000, with an average project funding of about $275,000. (See Section III.B. Threshold Eligibility Requirements.) The CARE grant program is very competitive. In the 2009 competition, 235 eligible proposals were received and 9 projects were funded. EPA reserves the right to increase or decrease (including to zero) the total number of cooperative agreements awarded for each level, or change the ratio of Level I to Level II agreements it awards. Such changes may be necessary as a response to the quality of proposals received by EPA, the amount of the funds awarded to the selected applicants, or budget availability. Attachment number 1 Page 2 of 2 Item # 27 Commission Meeting Agenda 3/2/2010 2:00 PM Georgia HIstorical Society historical marker request Department:Planning Commission Caption:Motion to approve a request from the Georgia Historical Society to approve a commemorative marker on Broad Street near Goodrich Street. (Approved by Engineering Services Committee February 22, 2010) Background:The Georgia Historical Society is requesting that a plaque be located within the Broad Street right-of-way at one of three locations near the intersection of Goodrich Street. The purpose of the plaque is to commemorate an explosion at the Augusta Powder Works in 1864 that killed numerous people, mostly women and children. It is part of a larger project to encourage the exploration of Civil War sites as the 150th anniversary of the Civil War approaches. The request has followed the adopted process for approval. Discussions between the City Engineer, Planning Director and the City Administrator have taken place and a public hearing was held. There is no known objector to this proposal. Analysis:This was a significant event and the plaque seems to be appropriate. The actual location should be approved after input from the Traffic Engineer and the Canal Authority. Financial Impact:None Alternatives:Approve or deny Recommendation:Approval subject to approval of the specific location by the Traffic Engineer and the Canal Authority. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 28 Commission Meeting Agenda 3/2/2010 2:00 PM Goodrich St. Raw Water Pumping Station Department:Utilities Caption:Motion to authorize execution of Change Order # 4 in an amount not to exceed $52,722.00 to Crowder Construction for additional work on the Goodrich Street Raw Water Pumping Station contract. (Approved by Engineering Services Committee February 22, 2010) Background:In November of 2008, the Augusta Commission awarded change order #1 to the contract with Crowder Construction Co. which included repairs the Augusta Canal embankment. The work on Reach 7 was not undertaken due to a permit from the Corps of Engineers being required. This proposed change order includes additional work in the area of the Augusta Canal known as Reach 7. Analysis:The original work to be done on the canal embankment along Reach 7 was given to the contractor for consideration in September 2008. Since the original pricing, the plans and specifications have been under review by the Corps of Engineers for compliance with a required Nationwide permit #14. When the contractor received the final plans and specifications, additional work was required, thus the request for additional compensation. Financial Impact:Funds for the change order are included in Bond Fund, under account number 507043410-5425110/80320115-5425110. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the execution of Change Order # 4 in an amount not to exceed $52,722.00 to Crowder Construction for additional work at the Goodrich Street Raw Water Pumping Station. Funds are Available in the Following Accounts: 507043410-5425110/80320115-5425110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Cover Memo Item # 29 Administrator. Clerk of Commission Cover Memo Item # 29 Commission Meeting Agenda 3/2/2010 2:00 PM Maintenance Agreement for Building Automation Systems Department:Public Services Department - Facilities Management Division Caption:Motion to approve award of the Agreement for Maintenance of the Building Automation Systems at the Municipal Building, LEC and Charles B. Webster Detentions Center (CBWDC) to Southeast Automated Systems in the amount of $109,292.00. This agreement is for one year with an option to renew for two additional single year terms. (Approved by Engineering Services Committee February 22, 2010) Background:RFP 09-186 was issued requesting proposals from qualified firms to maintain the building automation systems at eh facilities referenced. The emphasis of this RFP was Augusta’s intention to migrate from the current proprietary server based system to an open protocol web based system. Responses were received on December 22, 2009. Proposals received were evaluated on January 5, 2010 and two firms were asked to conduct a verbal presentation detailing their strategy. These proposals were made on January 27, 2010. Analysis:Based on the verbal presentations and services included in the price, the proposal by Southeast Automated Systems provides the best value to Augusta. This conclusion was unanimous on the part of all persons on the evaluation team. Financial Impact:The cost for buildings is $12,580.00 at the Municipal Building, $51, 856.00 for the LEC and $44,856.00 at CBWDC for a total of $109,292.00 annually. Alternatives:1. Approve award of the Agreement for Maintenance of the Building Automation Systems at the Municipal Building, LEC and Charles B. Webster Detentions Center (CBWDC) to Southeast Automated Systems in the amount of $109,292.00. This agreement is for one year with an option to renew for two additional single year terms. The costs are covered under the General Fund operating budgets for these facilities. 2. Do not approve the award. Recommendation:Approve award of the Agreement for Maintenance of the Building Automation Systems at the Municipal Building, LEC and Charles B. Webster Detentions Center (CBWDC) to Southeast Automated Systems in the amount of $109,292.00. This agreement is for one year with an option to renew for two additional single year terms. Funds are Available in the Following The costs for this agreement are covered under the General Fund operating Cover Memo Item # 30 Accounts:budgets for these facilities. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 30 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Tuesday, December 22, 2009 @ 11:00 a.m. for furnishing: RFP ITEM #09-186 Building Automation System Service Agreement for Public Service Facilities Maintenance Division RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on Friday, December 4, 2009 @ 2:00 p.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706 821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, December 8, 2009 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 12, 19, 26, December 3, 2009 Metro Courier November 18, 2009 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Service Rick Acree Public Service – Facilities Maintenance Division Attachment number 1 Page 1 of 1 Item # 30 Ve n d o r s : A t t a c h m e n t B A d d e n d u m O r i g i n a l 6 C o p i e s F e e P r o p o s a l Jo h n s o n C o n t r o l s , I n c . 42 6 8 B e l a i r F r o n t a g e R o a d , S u i t e C Au g u s t a , G A 3 0 9 0 9 Si e m e n s B u i l d i n g T e h c n o l o g i e s 17 4 5 C o r p o r a t e D r i v e , S u i t e 2 4 0 No r c r o s s , G A 3 0 0 9 3 YE S Y E S Y E S Y E S Y E S So u t h E a s t A u t o m a t e d S y s t e m s P. O . B o x 7 5 7 0 No r t h A u g u s t a , S C 2 9 8 4 1 YE S Y E S Y E S Y E S Y E S RF P I t e m # 0 9 - 1 8 6 Bu i l d i n g A u t o m a t i o n S y s t e m S e r v i c e A g r e e m e n t Fo r t h e C i t y o f A u g u s t a - P u b l i c S e r v i c e s D e p a r t m e n t - F a c i l i ti e s M a n a g e m e n t D i v i s i o n RF P O p e n i n g D a t e : T u e s d a y , D e c e m b e r 2 2 , 2 0 0 9 a t 1 1 : 0 0 a .m . NO N - C O M P L I A N T - L A T E Pa g e 1 o f 1 Attachment number 2 Page 1 of 1 Item # 30 Evaluation Criteria PTS Siemens Building Technologies 1745 Corporate Drive, Suite 240 Norcross, GA 30093 South East Automated Systems P.O. Box 7570 North Augusta, SC 29841 1) Any initial acquisition and implementation cost. 10% 10.00 5.00 2) Continuing operations and maintenance costs. 10%10.00 5.00 3) Vendor response time, response quality, support. 40% 36.67 38.33 4) Accuracy and level of comprehension by the vendor of the application and technical requirements as stated in this RFP. 20% 20.00 10.00 5) Vendor financial condition and strategic plan. 20% 20.00 11.67 Total 100%96.67 70.00 Presentation 2 1 Cumulative Evaluation and Presentation - RFQ Item #09-186 Building Automation System Service Agreement for the City of Augusta - Utilities Department Tuesday, December 29, 2009 @ 10:00 a.m. Comments: Presentation addressed all concerns with the initial bid package submitted by South East Automated Systems. Scope of services appears to be far superior. Attachment number 3 Page 1 of 1 Item # 30 Attachment number 4 Page 1 of 2 Item # 30 Attachment number 4 Page 2 of 2 Item # 30 Attachment number 5 Page 1 of 1 Item # 30 Attachment number 6 Page 1 of 1 Item # 30 Attachment number 7 Page 1 of 2 Item # 30 Attachment number 7 Page 2 of 2 Item # 30 Commission Meeting Agenda 3/2/2010 2:00 PM Purchase Security System for Judicial Center Department:Public Service Department - Facilities Management Division Caption:Motion to approve the purchase of required security equipment for the entrance lobby screening of people entering the new ARC Judicial facility from Rapiscan Systems for $ 77,696.20. (Approved by Engineering Services Committee February 22, 2010) Background:Quotes were solicited and negotiated for the security equipment requested by the Marshals Office for the initial screening purpose as people enter the new Judicial Center facility. The Marshals Office requests this brand of equipment due to current operations utilizing this equipment and familiarity by the officers that operate and maintain the equipment on a daily basis. Please find associated Sole Source Justification document with package. Analysis:The proposed security equipment is required for Judicial Center security screening of incoming people. Using equipment from the same manufacturer will simplify operation and maintenance activities. Financial Impact:The total cost of the equipment is $ 77,696.20 Alternatives:1. Approve the purchase of required security equipment for the entrance lobby screening of people entering the new ARC Judicial facility from Rapiscan Systems for $ 77,696.20. 2. Do not approve the purchase Recommendation:Approve the purchase of required security equipment for the entrance lobby screening of people entering the new ARC Judicial facility from Rapiscan Systems for $ 77,696.20. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120; JL – 209251104 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 2Page 1 of 3 Attachment number 2Page 2 of 3 Attachment number 2Page 3 of 3 Commission Meeting Agenda 3/2/2010 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on February 16, 2010. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/2/2010 2:00 PM Resolution for the Acquisition of 1832 & 1834 Wylds Rd. Department:Law Caption:Motion to approve the purchase of property located at: 1832 & 1834 Wylds Road as shown on the attached plat from Golden Eagle Properties, Inc., for a total purchase price of $750,000.00, and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the transaction, all in form as approved by the Interim General Counsel for Augusta, Georgia. Background:The Augusta Utilities Department and the IT Department were approached about purchasing property located at: 1832 & 1834 Wylds Road. The proposed sale includes an additional 1 acre vacant tract behind the primary parcel. AUD determined that it would be an excellent site to permanently locate the Metering and Billing Division. The building is approximately (9,680 sq. ft.) and contains areas for customer access, meter workshop, small warehouse areas and plenty of open office space for our 30 plus employees to relocate. The site is adjacent to the facility previously purchased for Construction and Maintenance. This adjacent location includes the warehouse for water meters and other parts which these employees use on a daily basis. The acre parcel behind the 1832 location can also be used by both facilities as overflow parking when improved. The IT Department will occupy approximately (1,920 sq. ft) of the building which consists of a computer room and associated workspaces. This space would allow the IT Department to set up a disaster recoverysite that would be in operation in the event of a major problem occurring at the 530 Greene Street location. Analysis:N/A Financial Impact:The Utilities portion of this purchase is Five Hundred Sixty Five Thousand Six Hundred Dollars and No Cents ($565,600.00) and will be funded in the account number noted below. This amount includes the Ten Thousand Dollar ($10,000.00) earnest money deposit. The IT Departments portion of the purchase is One Hundred Eighty Four Thousand Four Hundred Dollars and No Cents ($184,400.00). The closing costs should be allocated using the same account numbers for both departments at the rate of 24.6 % to IT and 75.4% to Utilities. Alternatives:Deny the motion to approve the acquisition of the property. Recommendation:Approve the motion to acquire the property. Cover Memo Funds are Available in the Following Accounts: GL# 325-12-2110 / JL# 209-92-5004 (IT Dept)506043210-5413110 (AUD) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Attachment number 2Page 1 of 3 Attachment number 2Page 2 of 3 Attachment number 2Page 3 of 3 Commission Meeting Agenda 3/2/2010 2:00 PM Meetings Time Change Department: Caption:Approve time change(s) of the Commission/committee meetings. (Requested by Mayor Pro Tem Alvin Mason) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 3/2/2010 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo