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Home My WebLink About2010-02-02-Meeting Agenda Commission Meeting Agenda Commission Chamber 2/2/2010 2:00 PM INVOCATION: Dr. Mark Sterling, Sr., Pastor, Curtis Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. PRESENTATION(S) A. Mr. J.R. Smalls, Commander of the Buffalo Soldiers - Augusta Chapters. RE: Donation to Augusta Recreation Department. Attachments Five (5) minute time limit per delegation DELEGATIONS B. Mr. Wayne Canty. RE: Proposed Water Park in Augusta. Attachments CONSENT AGENDA (Items 1-20) PUBLIC SERVICES 1. Motion to approve New Application: A. N. 10 -03: request by Jugal K. Purohit for an on premise consumption Beer & Wine license to be used in connection with Stay Bridge Suites located at 2540 Center West Parkway. District 7. Super District 10. (Approved by Public Services Committee January 25, 2010) Attachments 2. Motion to award bid for Audio Visual equipment for new headquarters library. (Approved by Public Services Committee January 25, 2010) Attachments 3. Motion to deny a request by Ms. Chondra Dixon for a Dance License to be used in connection with Boss Entertainment Group, LLC located at 1365 Gordon Highway. District 1. Super District 9. (Approved by Public Services Committee January 25, 2010) Attachments 4. Motion to approve the selection of Events 20-20 as the airport In Flight Caterer and the contract between Events 20-20 and Augusta Regional Airport. (Approved by Public Services Committee January 25, 2010) Attachments 5. Motion to approve the upgrade of the Administrative Bookkeeper position at Augusta Regional Airport. (Approved by Public Services Committee January 25, 2010) Attachments ADMINISTRATIVE SERVICES 6. Motion to deny the 09-139 Henry Brigham Community Center – Ammar Construction Bid Appeal. (Approved by Administrative Services Committee January 25, 2010) Attachments 7. Motion to approve resolution authorizing the settlement of all Claims in a Personal Injury Claim of Aaron Easter. (Approved by Administrative Services Committee January 25, 2010) Attachments 8. Motion to approve transfer of portions of Augusta property located on Deans Bridge Road near the intersection of Wyevale Road and Windermere Drive to the Land Bank Authority for $5,000.00 for the purpose of selling same for redevelopment purposes and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the transaction, all in form as approved by the General Counsel. (Approved by Administrative Services & Finance Committees January 25,2010) Attachments PUBLIC SAFETY 9. Motion to approve payment to New World Systems, Inc. for Standard Software Maintenance for the period covering January 1, 2010 - December 31, 2010. (Approved by Public Safety Committee January 25, 2010) Attachments FINANCE 10. Motion to approve funding in the amount of $5,000 for Augusta Day activities. (Approved by Finance Committee January 25, 2010) Attachments 11. Motion to approve the recommendation of the Tax Assessor's Office for a refund of $1,544.57 for the years 2007, 2008 and 2009 regarding a request from Dr. Michael Shekastehband regarding a refund of taxes on Parcel # 096-3-004-00-0. (Approved by Finance Committee January 25, 2010) Attachments 12. Motion to deny the request from Ms. Linda L. Crawford for an adjustment on the 2008 taxes for the property located at 1711 Kentucky Avenue. (Approved by Finance Committee January 25, 2010) Attachments 13. Motion to approve establishing a policy for this budget year for denial of requests for the purchase of tickets and send a letter advising the organizations of the city's budget constraints. However, this does not restrict commissioners from bringing forth requests. (Approved by Finance Committee January 25, 2010) Attachments ENGINEERING SERVICES 14. Motion to approve contract award to Blair Construction Company for services associated with Water & Sewer System Repairs and Installations in the amount of $847,439.49. Bid item #09-155 (Approved by Engineering Services Committee November 9, 2009) Attachments 15. Motion to approve the recommendation of the Solid Waste Director regarding a refund request of the charges for solid waste service for the years 2006 through 2010 since a garbage can was not issued to her in 2006 and she was unable to use the service from Ms. Barbara Coping for the property located at 1615 Cornell Drive. (Approved by Engineering Services Committee January 25, 2010) Attachments 16. Motion to approve Georgia Department of Transportation (GDOT) State-Aid Contract for emergency repairs to Skinner Mill Road approximately 1,300 feet west of Warren Bridge Road in the amount of $15,826.42 as requested by AED. (Approved by Engineering Services Committee January 25, 2010) Attachments 17. Motion to approve the deeds of dedication, maintenance agreements and road resolution submitted by the Engineering and Augusta Utilities Departments for Mason McKnight, Jr., Parkway. (Approved by Engineering Services Committee January 25, 2010) Attachments 18. Motion to authorize condemnation to acquire title of a portion of the properties for permanent and temporary easements for the 10156 Gordon Highway 16 Inch Water Main Project, PIN: 078-0-003-00 & 078-0-003-02. (Approved by Engineering Services Committee January 25, 2010) Attachments 19. Motion to approve a request from the property owners that the road now known as an un-named road at Goshen Village Shopping Center located near the intersection of Attachments Old Waynesboro Road and Mike Padgett Highway (PIN# 157-0-061-00-0) be renamed Nixon Farms Road. (Approved by Engineering Services Committee January 25, 2010.) PETITIONS AND COMMUNICATIONS 20. Motion to approve the minutes of the regular meeting of the Commission held on January 19, 2010. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 2/2/2010 AUGUSTA COMMISSION REGULAR AGENDA 2/2/2010 (Items 21-23) FINANCE 21. Consider a request from National Hills Exchange, LLC regarding a waiver of penalties incurred concerning the payment of 2009 real estate property taxes. (No recommendation from Finance Committee January 25, 2010) Attachments SUBCOMMITTEE Allocations to Outside Agencies 22. Consider a list of proposed allocations (including deductions and increases) of 2010 budgeted funding to outside agencies and authorize the Administrator to release 1/12th of the budgeted funding to the agencies with the necessary adjustments to be made after Commission action. (Referred from the Outside Agencies Funding Sub-Committee with no recommedation in meeting January 28, 2010) Attachments LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 23. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 2/2/2010 2:00 PM Invocation Department: Caption:Dr. Mark Sterling, Sr., Pastor, Curtis Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/2/2010 2:00 PM Buffalo Soldiers Department: Caption:Mr. J.R. Smalls, Commander of the Buffalo Soldiers - Augusta Chapters. RE: Donation to Augusta Recreation Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 2/2/2010 2:00 PM Wayne Canty Department: Caption:Mr. Wayne Canty. RE: Proposed Water Park in Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 2/2/2010 2:00 PM Alcohol Application Department:License & Inspections Caption:Motion to approve New Application: A. N. 10 -03: request by Jugal K. Purohit for an on premise consumption Beer & Wine license to be used in connection with Stay Bridge Suites located at 2540 Center West Parkway. District 7. Super District 10. (Approved by Public Services Committee January 25, 2010) Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1210.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM AudioVisual Bid for New Library Department:Library Caption:Motion to award bid for Audio Visual equipment for new headquarters library. (Approved by Public Services Committee January 25, 2010) Background:The equipment is needed to utilize meeting rooms and training labs by staff and public. Includes projectors, podiums, etc. This was the only complete bid received. Analysis:Need the AV components so meeting rooms may be utilized. Financial Impact:$81,293. This includes two adds which are desired and falls within expected budget. Alternatives:Rooms and labs could not be utilized as designed. Recommendation:Approve contract. Funds are Available in the Following Accounts: SPLOST REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 2/2/2010 2:00 PM Dance Application Department:License & Inspections Caption:Motion to deny a request by Ms. Chondra Dixon for a Dance License to be used in connection with Boss Entertainment Group, LLC located at 1365 Gordon Highway. District 1. Super District 9. (Approved by Public Services Committee January 25, 2010) Background:This a new application. Analysis: Financial Impact:The applicant will pay a fee Of $110.00 Alternatives: Recommendation:License & Inspections has no recommendation. The RCSD has no recommendation. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM Events 20-20 Contract Department:Augusta Regional Airport Caption:Motion to approve the selection of Events 20-20 as the airport In Flight Caterer and the contract between Events 20-20 and Augusta Regional Airport. (Approved by Public Services Committee January 25, 2010) Background:Events 20-20 was the In Flight Caterer of choice selected through the RFP process. Negotiations have been going on for several months and the attached contract has been approved by both aviation commission, Events 20-20 and legal counsel. Analysis:Events 20-20 was selected as the most knowledgeable candidate to provide high end catering to the airport's private aircraft customers. This contract will become effective upon approval by both Commissions. The contract is for three years with an additional 2 one-year options to renew. Financial Impact:the airport will recieve 10% of Events 20-20's gross sales. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: 551081106/3492107 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 11/3/2009 @ 1630 State of Georgia ) ) County of Richmond ) CATERING CONTRACT THIS CONTRACT made and entered into this 1st day of December 2009, by and between, AUGUSTA GEORGIA, a political subdivision of the State of Georgia, acting through the AUGUSTA AVIATION COMMISSION whose address is 1501 Aviation Way, Augusta Regional Airport at Bush Field, Augusta, Georgia 30906-9600, hereinafter calOHG³$LUSRUW´DQG MIKE SMITH CATERING COMPANY, INC., D/B/A EVENTS 20/20, whose address is 4011 ENTERPRISE COURT, MARTINEZ, GA 30907 KHUHLQDIWHUFDOOHG³&DWHUHU´Aviation Services, Airport fixed base operator (FBO) and a department of Augusta Regional AiUSRUWLVKHUHLQDIWHUUHIHUUHGWRDV³)%2´ WHEREAS the Airport operates Augusta Regional Airport at Bush Field and requires in-flight FDWHULQJIRU$LUSRUW¶VFXVWRPHUVRSHUDWLQJWKURXJKWKHJHQHUDODYLDWLRQWHUPLQDO, and WHERAS Caterer is a company engaged in the business of providing in-flight catering as required by the Airport, and WHEREAS the Airport wishes to, and is authorized to grant to Caterer the right to provide in- flight catering at the Airport under an agreement containing mutually satisfactory terms and covenants. NOW, THEREFORE, in consideration of the mutual covenants, terms, conditions, privileges, obligations and agreements herein contained, the Airport and Caterer hereby mutually undertake, promise, and agree, each for itself and its successors and assigns, as follows: 1. Concept of Operations. Caterer agrees to: a. Provide all facilities and personnel required to provide catering services 24 hours per day, 365 days per yearWRPHHW$LUSRUW¶Vin-flight catering requirements. b. Be responsible for all costs of goods sold, costs of rented or leased equipment/facilities and for all labor charges incident to services provided. c. Provide marketing plan to encourage increased sales, if requested. d. Comply with all Federal, State, and Local laws and requirements for food preparation and delivery for food to be consumed in-flight. e. Assist Airport in planning catering activities for private, corporate, and commercial aircraft operating through the FBO. f. Provide menu offering a variety of options for the customer at reasonable and appropriate costs for the in-flight catering industry. g. Provide food orders of quality products, in sufficient portions so as not to be scant or excessive, and presented in an ascetically pleasing and appetizing manner. h. Provide alcoholic and nonalcoholic beverages as requested at reasonable and appropriate costs for the in-flight catering industry. i. Provide other services i.e., washing dishes; preparing laundry, etc. to comply witKFXVWRPHU¶V requests at reasonable and appropriate costs for the in-flight catering industry. j. Establish a 24-hour per day ordering system for catering. k. Provide direct bill or credit card systems for collecting payment for catering orders. Caterer will collect all revenue for all sales of catering services. Attachment number 1Page 1 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 2 of 10 l. Maintain catering orders at proper temperatures and insure that orders are handled properly by all personnel. Caterer will provide and maintain storage refrigerator(s) for storing catering orders at the FBO in the Catering Storage Room. m. Deliver catering order(s) to airport &DWHULQJ6WRUDJH5RRP'XULQJ0DVWHUV¶:HHNRUZKHQ requested by the customer, &DWHUHUZLOOGHOLYHUFDWHULQJRUGHUWRFXVWRPHU¶VDLUFUDIW 1) Delivery vehicle will be clean and present proper image at all times. 2) Catering orders will be marked to easily identify customer and logged in at time of delivery at FBO customer service counter on the Catering Log, attached. For multiple packages in a single order, individual packages will be marked i.e., 1 of 4, 2 of 4, etc. (DFKSDFNDJHZLOOEHPDUNHGZLWKWKHFXVWRPHU¶VLQIRUPDWLRQ 3) Deliver catering orders to the FBO and store them in the Catering Storage Room no later than two (2) hours prior to aircraft scheduled departure time unless customer requests otherwise or unless customer does not place order in time for Caterer to meet two (2) hour delivery time, in which case, Caterer will strive to have the order to the FBO as soon as is reasonably possible. 4) Deliver catering to and properly store catering on commercially operated aircraft no later than two (2) hours prior to aircraft scheduled departure time or as requested by customer, as long as Caterer is given sufficient notice to meet the two (2) hour delivery time. 5) Except during special events such as the Masters® Golf Tournament, FBO personnel will deliver catering to the aircraft for general aviation and corporate aircraft. n. $WWDFKDFRS\RIFXVWRPHU¶VDFWXDOLWHPL]HGLQYRLFHZLWKUHWDLOSULFLQJ and applicable taxes to catering orders and provide an exact duplicate of invoice to FBO customer service representative when catering order is delivered to airport or to aircraft. Delivery ticket will not be used for Airport requirements. Exception: 1) Caterer will provide itemized invoice, as described above, with all orders except when FXVWRPHU¶VRUGHULVSODFHGRQVXFKVKRUWQRWLFHDVWRSUHFOXGHFUHDWLQJDQLQYRLFH,Q this situation, caterer will provide customer and Airport an invoice within eight (8) hours of delivering order to Airport. Invoices may be emailed to AGS_FBO_INFO@augustaga.gov. 2) During Masters® Golf Tournament or other special event, Caterer will provide Airport required invoices on a daily basis, consolidating all invoices for the previous calendar day. 2. Masters® Golf Tournament Operations a. Masters® Golf Tournament is held annually, the first full week in April. b. Caterer will assist Airport in planning catering activities. c. Caterer will provide all personnel, vehicles, equipment, and supplies as required to perform catering duties i.e., golf carts, radios, computers, etc. d. Caterer will set up a customer service office at FBO to handle all catering services. e. Masters® operation will begin at midnight on Sunday prior to the Tournament and end at noon on Monday following the Tournament. During Masters®, catering office will be open from approximately 6 am to 10 pm daily and when catering orders are to be delivered. Attachment number 1Page 2 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 3 of 10 f. Caterer will deliver all catering to the aircraft during the tournament. g. Caterer will wash dishes and prepare laundry during Masters. 3. Special Identification Display Area (SIDA) badges. a. Since &DWHUHU¶VHPSOR\HHVZLOOEHUHTXLUHGWRRSHUDWHLQDLUSRUWVHFXUHDUHDV, Caterer shall be UHTXLUHGWRREWDLQWKH$LUSRUW¶V6,'$EDGJHVIRUDQy employee working in the secured area. To qualify for the badge, individual must be fingerprinted and have a background investigation completed. In addition, Airport will conduct a background inquiry and require finger printing of all individuals who will be working on the secured side of the airport screening point. This may also include collection of appropriate criminal history information, contractual and business associations and practices, employment histories, reputation in the business community and credit reports for the Caterer as well as its employees. b. Caterer consents to such an inquiry and agrees to make available to the Airport such books and records the Airport deems necessary to conduct the review as described in subparagraph 3. a. above. c. Caterer will pay cost associated with providing SIDA badges. d. Caterer will ensure that all persons performing delivery activities in the secured area shall be either escorted or properly badged and have attended driving training and orientation classes offered by the Airport. 4. Compensation. a. For the privileges herein provided, Caterer shall pay a monthly Fee of ten percent (10%) of &DWHUHU¶VJross monthly revenue KHUHLQDIWHUUHIHUUHGWRDV³&RPSHQVDWLRQ´ b. In determining gross monthly revenue from the operation of said business for the purpose of computing the Fee, gross monthly revenue shall mean all revenue or income received or recorded to be received/earned on Augusta Regional Airport during the calendar month, including, but not limited to, revenue from cash transactions, charge accounts locally controlled or billed through central offices, credit card transactions, and any other form of billing used in the transaction of business by Caterer on the airport. c. Gross revenue is considered to be any and all charges contained in the customHU¶VFDWHULQJ invoice, except for federal, state, county, or municipal sales, use, and excise taxes now in HIIHFWRUKHUHLQDIWHUOHYLHGRURWKHUZLVHOHYLHGRQ&DWHUHU¶VRSHUDWLRQ d. Compensation shall be delivered to Airport on or before the fifteenth (15th) day of the calendar month following the calendar month during which the catering order was delivered. 5. ,QWHUHVW$WWRUQH\¶V)HHV. Any rental payment or other payment required to be paid by Lessee hereunder, if not paid within 5 days of the due date, shall bear interest from the date the same became due until the date payment is received by Lessor at the rate of 1.5% per month (18% per annum). If Lessee fails to pay any rental payment or any other payment required to be paid by Lessee hereunder and the same is collected through the services of an attorney at law, Lessee shall SD\WR/HVVRUDWWRUQH\¶VIHHVLQWKHDPRXQWRIRIWKHWRWDODPRXQWGXHIURP/HVVHHDQGDOO reasonable expenses of the litigation. 6. Sales Report. a. Caterer will provide Airport a monthly Sales Report, KHUHLQDIWHUUHIHUUHGWRDV³5HSRUW´on company letterhead and signed by company official, identifying total number of catering orders delivered and certifying gross revenue received during the previous calendar month, as defined above. Additionally the Report will identify any previously recorded invoices that Attachment number 1Page 3 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 4 of 10 were adjusted or changed. 1) Original invoices will be reflected in the Report for the calendar month in which the FDWHULQJZDVGHOLYHUHG:KHQ&DWHUHU¶VRULJLQDOLQYRLFHLVDGMXVWHd or changed, the final invoice will be reflected in the month in which the invoice was finalized. Monthly revenue Report will reflect such changes. Amended finalized invoice will be attached to original invoice and included with the Report. 2) Sales Report shall be delivered to Airport on or before the fifteenth (15th) day of the calendar month following the calendar month during which the catering order was delivered. 7. Concept of Operations. Airport agrees to: a. Provide a Catering Storage Room. Caterer may use the Catering Room located west of the FBO for catering office and for storing catering orders. The Catering Room has electricity and lights but, is otherwise unimproved. b. Deliver catering orders and ZDVK FXVWRPHU¶V GLVKHVexcept during Masters® Golf Tournament or during other special events as coordinated with Caterer. c. Provide facilities near FBO, street side, for storage of Caterers trailer during Masters® Golf Tournament. d. FBO will provide a catering telephone number that is published nationwide. e. Use Events 20-20 as the preferred Caterer for general aviation terminal customer in-flight catering. 1) If a customer chooses catering by third party caterer, FBO will not accept catering and will instruct third party caterer to coordinate catering delivery with Events 20-20. 2) The FBO will handle catering brought to the FBO by the customer as baggage. 3) Caterer preference does not apply to any other airport tenant or department. 8. Premises. Airport does hereby provide for Caterer, storage space known as the Catering Room. a. Premises Relocation. Airport reserves the right to relocate the Catering Room to a mutually agreed upon location should the need arise during the term of this Contact. b. Repairs and Maintenance. Airport shall maintain the Catering Room, including any changes, additions, alterations, modifications and/or improvements made by Caterer as provided herein, normal wear and tear are excluded. However, c. Cleanliness. Caterer is responsible for maintaining the cleanliness of the Catering Room, iQFOXGLQJVZHHSLQJDQGPRSSLQJWKHIORRUVDQGHQVXULQJWKDWWKH&DWHUHU¶VPDFKLQHU\DQG equipment is also cleaned on a regular basis. d. Utilities. The costs of utilities (electricity and water) for the Catering Storage Room are provided by the Airport as ORQJDVWKHIDFLOLW\UHPDLQV³DVLV´DQGXQLPSURYHG e. Changes, Additions, Alterations, Modifications, Improvements. Caterer shall not without prior written consent of Airport, make any changes, additions, alterations, modifications and/or improvements, structural or otherwise, in or upon any part of the Catering Room The foregoing shall also apply to any exterior signs, notices, placement of machinery or equipment either attached or placed outside of the Catering Room Caterer agrees to submit any and all plans for any changes, additions, alterations, modifications and/or improvements to the Catering Room Airport for approval before said alterations, changes or additions are Attachment number 1Page 4 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 5 of 10 begun. Airport shall not unreasonably withhold its approval of said plans. f. Title to Changes, Additions, Alterations, Modifications, Improvements. It is mutually understood and agreed that title to any changes, additions, alterations, modifications and/or improvements, whether existing in the Catering Room at the effective date of this Contract or added to the Premises during the term of this Contract, and to all of the building and structures and all other improvements of a permanent character that may be built upon the Catering Room by Caterer during the term of the Contract shall remain the property of the Airport and that fee simple title to the same shall be vested in Airport. g. Inspection by Airport. Airport, its authorized agents or representatives shall have the right to enter the Catering Room to make inspections at any to determine whether Caterer has complied with and is complying with the terms and conditions of this Contract; provided, however, that said inspection shall in no event unduly disrupt or interfere with the operation of Caterer. Any deficiencies noted during the inspection shall be corrected in five (5) business days. h. Destruction of Premises. If the Catering Storage Room should be damaged or destroyed by fire or other casualty, the Airport shall provide Caterer with another storage area of comparable size and utilities until the Airport repairs or replaces the same. 9. Taxes. Caterer shall pay any and all personal property and sales taxes that may be assessed against its equipment, merchandise, or other property located on or about the Catering Room. 10. Term. The term of this contract shall be for a period of three (3) years commencing on December 1, 2009 with an additional two (2) one-year options to renew for a total of five (5) years. Airport will notify Caterer of its intent to renew the contract approximately sixty (60) days prior to its expiration. Either party may terminate this Agreement upon giving sixty (60) days written notice of the intent to cancel prior to the end of the initial term or any term thereafter. 11. Taxes. Caterer shall pay any and all personal property and sales taxes that may be assessed against its business. 12. Rules and Regulations. Caterer agrees to conduct its business in compliance with all local, state and federal laws, Federal Aviation Administration regulations, Food and Drug Administration regulations, the ordinances of Augusta, Georgia, the rules and regulations of the Augusta-Richmond County Commission, and all rules and regulations of Airport. Caterer further agrees to endeavor to conduct its business in such a manner as will develop and maintain the good will and active interest of the general public. Caterer shall procure and keep in force during the term of this contract all necessary licenses, registrations, certificates, permits, and other authorizations as are required herein. 13. Insurance. a. Caterer agrees to PDLQWDLQLQVXUDQFHZLWKDQ,QVXUHUUDWHG³$´RUEHWWer by AM Best for catering operations with: 1) Liability limits shall be no less than $1,000,000 to include Broad Form General Liability inclusive of Product Liability. 2) A $4,000,000 Commercial Umbrella excess of all required liability, including, but not liPLWHGWR*HQHUDO/LDELOLW\/LTXRU/LDELOLW\DQG:RUNHU¶V&RPSHQVDWLRQ6WDWXWRU\ Liability, must also be included. 3) Liquor liability must be included with limit no less than $1,000,000. 4) :RUNHU¶V&RPSHQVDWLRQPXVWEHFDUULHGDVUHTXLUHGE\*HRUJLD6WDWHLaw. Attachment number 1Page 5 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 6 of 10 5) Caterer shall provide additional insurance as required by the Airport Executive Director. b. Augusta Regional Airport at Bush Field, Augusta Aviation Commission, City of Augusta, and Augusta Commission must be added as additional named insured and be given a 30-day notice of any cancellation or policy changes. 14. Indemnity. a. Caterer agrees to indemnify and hold harmless Airport, the Augusta Richmond Board of Commissioners and the Augusta Aviation Commission, and its members, officers, elected officials, agents, servants, employees and successors in office from any and all claims including reasonable attorney's fees and expenses of litigation incurred by Airport in connection therewith related to or arising out of any damage or injury to property or persons, occurring or allegedly occurring in, on or about Airport property which are in any way related to or arising out of any failure of Caterer to perform its obligations hereunder during the period from the date of this Contract to the end of the Contract Term. b. Caterer further agrees that the foregoing Contract to indemnify and hold harmless applies to any claims for damage or injury to any individuals employed or retained by Caterer in connection with any changes, additions, alterations, modifications and/or improvements made to the Catering Storage Room, and hereby releases Airport from liability in connection with any such claims. 15. Assignments. Caterer shall not, assign this Contract or any interest there under, sublet the Leased Premises or any part thereof, or permit the use of the Leased Premises by any party other than Caterer without the prior written consent of the Airport. Any consent to one assignment or sublease shall not destroy or waive this provision, and all later assignments and subleases shall likewise be made only upon prior written consent of the Airport. Subtenants or assignees shall become liable directly to the Airport for all obligations of Caterer, without reOLHYLQJ&DWHUHU¶VOLDELOLW\ Any such assignee shall comply with terms of contract and shall be able to meet FAA requirements regarding badges. 16. Default. It is understood between the parties hereto that in the event of default by either of the parties during the term of this Contract, the other party shall have the right forthwith to give notice thereof to the party in default, same to be in writing, and if such condition of default is not removed and restored within ten (10) days after receipt of such notice, then the other party shall forthwith have the option of declaring this Contract in default and proceed to enforce their rights in accordance with the law. For purposes of this Section, an "event of default" includes but is not limited to: a. &DWHUHU¶V failure to make any payment when it becomes due under this Contract, where such failure continues for 10 days after the due date; b. &DWHUHU¶VIDLOXUHWR SHUIRUP REVHUYH DQGRU FRPSO\ ZLWKDQ\ SURYLVLRQ RI WKLV &RQWUDFW where such failure is not cured within 15 days of notice thereof from Airport; or c. &DWHUHU¶VLQVROYHQF\RULQDELOLW\WRSD\LWVGHEWVDVWKH\EHFRPHGXHRU&DWHUHUPDNLQJRIDQ DVVLJQPHQW IRU WKH EHQHILW RI FUHGLWRUV &DWHUHU¶V DSSOLFDWLRQIRU RU FRQVHQW WR WKH appointment of a receiver, trustee, conservator or liquidator of Caterer or of any of its assets, RU&DWHUHU¶VILOLQJRIDSHWLWLRQIRUUHOLHIXQGHUDQ\EDQNUXSWF\LQVROYHQF\UHRUJDQL]DWLRQRU similar laws, or the filing of a petition in, or proceeding under, any bankruptcy, insolvency, reorganization or similar laws against Airport, which is not dismissed or fully stayed within twenty (20) days after the filing or institution thereof. 17. Contract Termination. Attachment number 1Page 6 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 7 of 10 a. Airport may terminate this Contract in the event of a default or failure to comply with the terms of this contract, which is not cured as set forth in paragraph 22 above, entitled ³'HIDXOW´ Airport and Caterer agree that Airport may terminate this Contract or any work or delivery required hereunder, from time to time, either in whole or in part. Termination, in whole or in part, shall be effected by delivery of a Notice of Termination signed by the Executive Director of Augusta Regional Airport at Bush Field, specifically setting forth the effective date of termination. b. Upon receipt of such Notice, described in subparagraph a. above, Caterer shall: 1) Cease any further deliveries of work due under this Contract, on the applicable date, and to the extent, which may be specified in the Notice; 2) Accept no further orders except as may be necessary to perform that portion of this Contract not subject to the Notice; and 3) Use its best efforts to mitigate any damages which may be sustained as a consequence of termination under this clause. c. Notwithstanding anything contained herein, either party may terminate this contract for any reason whatsoever by giving sixty (60) days written notice to the other party. In the event said written notice is given, said Contract shall terminate sixty (60) days from receipt of said written notice by the other party and neither party shall have any further obligation hereunder to the other. 18. Quiet Enjoyment, Ingress and Egress. Airport covenants and warrants that Caterer, so long as it shall pay the rentals herein stipulated and shall perform the duties and obligations herein agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall have the exclusive use and enjoyment of the Leased Premises during the term of this Contract and any extensions thereof. Caterer, its invitees, guests, customers and employees shall have full right of ingress and egress to the Leased Premises at all times and without charge, toll or fee. 19. Notices. All notices, demands, and requests which may or are required to be given by either Airport or Caterer to the other shall be in writing and shall be deemed to have been properly given when sent postage pre-paid by registered or certified mail (with return receipt requested) addressed as follows: If intended for Caterer: If intended for Airport: Mike Smith Catering Company, Inc. Augusta Aviation Commission dba Events 20-20 Attn: Executive Director Attn Ann Smith 1501 Aviation Way 4011 Enterprise Court Augusta, GA 30906 Martinez, GA 30907 Either party may change the address and name of addressee to which subsequent notices are to be sent by notice to the other given as aforesaid. 20. Covenants Bind and Benefit Successors and Assigns. The provisions of this Contract shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns; provided, however, that no one shall have any benefit or acquire any rights under this Contract pursuant to any conveyance, transfer, or assignment in violation of any of its provisions. 21. Governing Law. This Contract shall be governed and interpreted by the laws of the State of Georgia. Attachment number 1Page 7 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 8 of 10 22. Counterparts. This contract may be executed in more than one counterpart, each of which shall be deemed to be an original and all of which taken together shall constitute one and the same instrument. 23. Severability. In the event that any part, provision or term of this Agreement shall, for any reason, be determined to be invalid, illegal, or unenforceable in any respect, the Parties shall negotiate in good faith and agree to such amendments, modifications, or supplements of or to this Agreement or such other appropriate actions as shall, to the maximum extent practicable in light of such determination, implement and give effect to the intentions of the Parties as reflected herein, and the other provisions of this Agreement shall, as so amended, modified, supplemented, or otherwise affected by such action, remain in full force and effect. 24. Financial Condition. There has been no material adverse change in the financial condition of Caterer that would impair the ability of Caterer to perform its obligations under this Contract. 25. No Collusion. Caterer¶V3URSRVDOLVJHQXLQHDQGQRWFROOXVLYHRUDVKDPCaterer has not colluded, conspired, connived or agreed, directly or indirectly, with any other person, to put in a sham proposal, or to refrain from proposing, and has not in any manner, directly or indirectly, sought, by Contract, collusion, communication or conference with any person, to fix the prices of Caterer¶V3URSRVDORUWKHSURSRVDOVRIDny other Person or to secure any advantage against any Person interested in this Contract. 26. Information Supplied By Caterer. The information supplied and representations and warranties made by Caterer and in all submittals made in response to the RFP, including Caterer¶V3URSRVDODQGLQDOOSRVW-proposal submittals with respect to Caterer (and, to its knowledge, all information supplied in such submittals with respect to any Subsidiary or Subcontractor) are true, correct and complete in all material respects. Caterer¶V3URSRVDO does not contain any untrue statement of a material fact or omit to state a material fact required to be stated therein, or necessary in order to make the statements therein not misleading. 27. Ethics: Gratuities and Kickbacks. Neither Caterer, any subsidiary, or any agent or other representative of Caterer has given or agreed to give, any employee or former employee of the Airport or any other person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a procurement requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter pertaining to any procurement requirement or a Contract or subcontract, or to any solicitation or proposal for a Contract or subcontract. Notwithstanding any other provision hereof, for the breach or violation of this representation and warranty and upon a finding after notice and hearing, the Airport may terminate this Contract. 28. Contingent Fees. Caterer has not employed or retained any company or person, other than a bona fide employee working for Caterer, to solicit or secure this Contract; and Caterer has not paid or agreed to pay any company, association, corporation, firm or person, other than a bona fide employee working for the Caterer, any fee, commission, percentage, gift Attachment number 1Page 8 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 9 of 10 or any other consideration contingent upon or resulting from the award or making of this Contract. For the breach or violation of this representation and warranty and upon a finding after notice and hearing, the Airport may terminate this Contract and, at its discretion, may deduct from fees or otherwise recover, the full amount of any such fee, commission, percentage, gift or consideration. 29. Entire Contract7KLV&RQWUDFWWRLQFOXGH&DWHUHU¶VUHVSRQVHWR5HTXHVWIRU3URSRVDO09-096A and reconciled exceptions, contains the entire Contract of the parties, and no representations, inducements, promises or Contracts, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of either party to exercise any power given it hereunder, or to insist upon strict compliance by either party of any obligations hereunder, and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party's right to demand exact compliance with the terms hereof. IN WITNESS WHEREOF, the parties hereof have caused this Contract to be executed as of the day and year first above written. Airport Caterer AUGUSTA AVIATION COMMISSION MIKE SMITH CATERING COMPANY, INC DBA EVENTS 20-20 Karlton L. Howard _____________________________ Printed Name Printed Name _________________________________ _____________________________ Signature Signature Chairperson President Title Title ________________ _____________________________ Date Date AUGUSTA_RICHMOND COUNTY, GEORGIA BY: _____________________________ AS ITS: ___MAYOR____________ ATTEST: _____________________________ CLERK OF COMMISSION ATTEST: _____________________________ CLERK (BALANCE OF PAGE LEFT BLANK INTENTIONALLY) Attachment number 1Page 9 of 10 CATERING CONTRACT 11/3/2009 @ 1630 Page 10 of 10 Catering Log INSTRUCTIONS: Aviation Services customer service clerk completes form when catering is delivered to FBO. &DWHUHUZLOOSURYLGHFXVWRPHU¶VIOLJKWWDLOQXPEHUDQGnumber of packages in the order. Each package will be clearly marked with customer information and package number of total number of packages i.e. 2 of 4. Date Flight / Tail # # of Packages Catering Services Invoice FBO Initials Caterer Initials Attachment number 1Page 10 of 10 Commission Meeting Agenda 2/2/2010 2:00 PM Position Upgrade Department:Augusta Regional Airport Caption:Motion to approve the upgrade of the Administrative Bookkeeper position at Augusta Regional Airport. (Approved by Public Services Committee January 25, 2010) Background:This item was brought before Human Resources and the Augusta Aviation Commission, and approved by both. Analysis:To appropriately classify an accounting position to comparable level positions in the market place. This will assist the airport in attracting a qualified candidate. Financial Impact:An increase in minimum salary of approximately $4,000.25. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: 551081102/5111110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 4 Attachment number 1Page 2 of 4 Attachment number 1Page 3 of 4 Attachment number 1Page 4 of 4 Commission Meeting Agenda 2/2/2010 2:00 PM Bid Protest Department:Procurement Caption:Motion to deny the 09-139 Henry Brigham Community Center – Ammar Construction Bid Appeal. (Approved by Administrative Services Committee January 25, 2010) Background:John Garcia, Attorney at Law on behalf of Ammar Construction, has filed a formal protest and appeal regarding the 09-139 Henry Brigham Community Center bid by Ammar Construction and the letter rescinding his Notice of Award which was issued by the Housing and Community Development Department. Ammar Construction was deemed as non-compliant and was sent a letter on September 11, 2009. The submittal was non-compliant due to the Subcontractor’s Affidavit was not completed properly. The vendor also received an award letter from the Housing and Community Development Department on September 15, 2009. On September 29, 2009, the Housing and Community Development Department issued a notice to rescinding the Notice of Award. Analysis:On August 25, 2009, bid Item 09-139 was opened. Five (5) bid packages were received. At the bid opening three (3) bid amounts were read aloud with two (2) being deemed as non-compliant. Under future review by the Procurement Department, all bid packages were deemed as non-compliant. The non-compliant letter to Ammar was faxed and mailed on September 11, 2009 stating that the subcontractors Affidavit form was not properly dated and was therefore considered as non-compliant. On September 15, 2009, we received a protest from Ammar in reference to his non-compliance status. The Procurement Department responded on September 19, 2009 stating that a review of the files and stated that after a review of the submittal, the Procurement Department had no choice but to stand by the initial decision to deem his submittal as non-compliant. It was also noted in the letter that all submittals were deemed as non-compliant and that the item was be rebid by the Housing and Community Development Department at a later date and that his company would received notice of the rebid. He was also given the option to appeal to the Administrator. On October 1, 2009 Mr. Ammar submitted a request to pursue his protest further. On October 28, 2009 our office received a copy of a letter from John Garcia, legal representative for Ammar requesting an update on the protest status of Ammar. The Law Department responded to the letter on behalf of the Administrator. The Law Department stated that since none of the bidders on the project were deemed compliant and because it is often the best interest of Augusta-Richmond Count to readvertise bids where non or very few bidders are compliant, this project is being re-bid. It also stated that the Administrator agrees with the Procurement Department and finds that Ammar Constructions’ bid was properly rejected and non-compliant. On December 1, 2009, our office Cover Memo received a letter dated November 24, 2009, from John Garcia, Attorney at Law to submit a formal protest and appeal to the Augusta-Richmond County Board of Commissions on behalf of Ammar Construction. Financial Impact:None Alternatives:None Recommendation:None Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 22 Attachment number 1Page 2 of 22 Attachment number 1Page 3 of 22 Attachment number 1Page 4 of 22 Attachment number 1Page 5 of 22 Attachment number 1Page 6 of 22 Attachment number 1Page 7 of 22 Attachment number 1Page 8 of 22 Attachment number 1Page 9 of 22 Attachment number 1Page 10 of 22 Attachment number 1Page 11 of 22 Attachment number 1Page 12 of 22 Attachment number 1Page 13 of 22 Attachment number 1Page 14 of 22 Attachment number 1Page 15 of 22 Attachment number 1Page 16 of 22 Attachment number 1Page 17 of 22 Attachment number 1Page 18 of 22 Attachment number 1Page 19 of 22 Attachment number 1Page 20 of 22 Attachment number 1Page 21 of 22 Attachment number 1Page 22 of 22 Commission Meeting Agenda 2/2/2010 2:00 PM Resolution Authorizing the Settlement of Aaron Easter Department:Law Caption:Motion to approve resolution authorizing the settlement of all Claims in a Personal Injury Claim of Aaron Easter. (Approved by Administrative Services Committee January 25, 2010) Background:See attached Resolution. Analysis:Interim General Counsel considers it to be in the best interests of Augusta- Richmond County to resolve this matter and recommends that pay the Claimant to settle all claims of Claimant against Augusta-Richmond County arising out of the alleged facts. Financial Impact: Alternatives:Deny Resolution Recommendation:Approve Resolution Funds are Available in the Following Accounts: 611015213-5523506 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM Transfer of Property to the Land Bank Authority Department:Administrator Caption:Motion to approve transfer of portions of Augusta property located on Deans Bridge Road near the intersection of Wyevale Road and Windermere Drive to the Land Bank Authority for $5,000.00 for the purpose of selling same for redevelopment purposes and to authorize the Mayor and Clerk of Commission to execute such documents as necessary to consummate the transaction, all in form as approved by the General Counsel. (Approved by Administrative Services & Finance Committees January 25,2010) Background:The Commission authorized the Administrator to perform such due diligence as necessary to determine if there was any reason not to sell portions of the property of Augusta located on Deans Bridge Road near the intersection of Wyevale Road and Windermere. Such due diligence having been completed and any restrictions deemed necessary by the various departments of the County having been determined, there is no objection by the Administrator to the transfer and sale of the portions of the parcels to the Land Bank Authority for redevelopment purposes. The Commission previously approved the sale of the property for $10,000, but upon investigation of the property, the proposed purchaser determined that the property could be only used for the location of a sign due to road setback requirements and easements and has offered to purchase the property for $5,000.00. The parcel was appraised for $10,000, but the appraisal did not take into account the various limitations on the use of the property. The net proceeds from the sale would go to the general fund. Analysis:N/A Financial Impact:Any revenue would go to the general fund. Alternatives:Deny the motion to approve the transfer of portions of the property. Recommendation:Approve the transfer and sale of the portions of property to the Land Bank Authority for $5000.00 per acre. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 2/2/2010 2:00 PM 2010 New World Standard Software Maintenance Agreement Department:Information Technology Caption:Motion to approve payment to New World Systems, Inc. for Standard Software Maintenance for the period covering January 1, 2010 - December 31, 2010. (Approved by Public Safety Committee January 25, 2010) Background:This is the annual payment to secure ongoing maintenance of New World’s AEGIS Public Safety-related software and related modules and products. Analysis:This software maintenance agreement with New World will allow Augusta to continue to receive maintenance and support for the New World Systems applications used by various Public Safety Departments to include the Sheriff's Office, E911, and the Fire Department. Financial Impact:The funds are allocated in the 2010 Operating Budget. The cost for 2010 is $266,597 Alternatives:N/A Recommendation:Approve payment of Standard Software Maintenance Agreement with New World Systems, Inc. for support from Jan 1, 2010 – December 31, 2010. Funds are Available in the Following Accounts: 101015410.5223110 $199,584 (IT) 274034110.5213119 $12,532 (Augusta Fire Department) 216037110.5223110 $54,481 (E911) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo SSMA Summary for Richmond County, GA Sheriffs Office Coverage Period *To 1421Customer #: AnnualBilling frequency: 24 x 7 Support Original Contract 1/1/2010 12/31/2010 SSMA Not Yet Begun Total BilledUnits Module SSMA Aegis 400 Software Computer Aided Dispatch (CAD)53,357 CAD Mapping (ESRI)4,0007/31/07 1 CAD Redundancy 1,84111/15/05 1 Combined LE/Fire/EMS CAD Multi-Jurisdiction 32,91311/20/00 1 E-911 Interface 3,65711/20/00 1 Firehouse CAD Interface 2,5333/16/09 1 Priority Dispatch ProQA for EMD Interface 2,9283/12/02 1 Priority Dispatch ProQA for Fire Interface 91410/5/04 1 Priority Dispatch ProQA for Police Interface 91410/5/04 1 Service Vehicle Rotation 3,65711/20/00 1 Law Enforcement Records Software 41,515 Bookings 5,48511/20/00 1 Case Management 2,74311/20/00 1 Computer Aided Investigations 2,74311/20/00 1 Field Investigations 2,74311/20/00 1 GEO File Verification 2,74311/20/00 1 Identix Interface 2,20011/15/05 1 Index Cards 2,74311/20/00 1 LE Records Single Jurisdiction Base 20,11511/20/00 1 Records Redundancy 4,3203/31/09 1 Public Safety Interface Software 16,456 AS/400 State/NCIC Interface 5,48511/20/00 1 On-Line CAD Interface to State/NCIC 3,65711/20/00 1 On-Line Property Checks Interface to State/NCIC 3,65711/20/00 1 On-Line Wants & Warrants Interface to State/NCIC 3,65711/20/00 1 Corrections Management Software 20,485 Corrections Compliance 2,20011/15/05 1 Corrections Management Base Package 18,28511/15/05 1 Photo Imaging Software 12,070 Capture/View Stations 5,48511/15/05 999 Digital/Document Imaging 2,10011/15/05 1 Public Safety Line Ups/Mug Shots 4,48511/15/05 1 Data Management and Retrieval Tools 6,029 Data Analysis and Mapping 3,2868/18/04 1 Microsoft Word Interface 2,74311/20/00 1 Mobile Software Mobile Software on the RS6000 34,112 AVL Interface 1,5717/31/07 50 Base Message Switch to NCIC 27,97011/20/00 300 New World CAD Interface for Aegis/400 4,57111/12/04 300 rptSSMA SummaryCustDetail 7/28/2009 Page 1 of 2CONFIDENTIAL Attachment number 1Page 1 of 2 SSMA Summary for Richmond County, GA Sheriffs Office Coverage Period *To 1421Customer #: AnnualBilling frequency: 24 x 7 Support Original Contract 1/1/2010 12/31/2010 SSMA Not Yet Begun Total BilledUnits Module SSMA Mobile Client Laptop Software 69,717 In Car Mapping 1,9287/31/07 30 In-Car Routing 1,2867/31/07 30 LE CAD Via Switch 36,4628/21/06 297 LE State/NCIC via Switch 24,6136/5/06 267 Mugshot Images Download 3,92811/15/05 215 New World AVL 1,5007/31/07 30 Mobile Software on the 400 or MSP Server 10,713 AVL CAD Interface 1,5717/31/07 50 MDT/MCT Base CAD/RMS Interface 4,57111/12/04 300 MDT/MCT Base LE CAD Interface 4,57111/20/00 100 ESRI Embedded Applications Software ESRI Embedded Applications - Upgrades 2,143 ESRI CAD Mapping Integration 8577/31/07 30 ESRI Mobile In-Car Mapping Integration 4297/31/07 30 ESRI Mobile In-Car Routing Integration 8577/31/07 30 Total current billing amount Total annual SSMA for all modules licensed **270,917 266,597 * If the period covers more than one year, the amount shown is the annual cost for each year during the period. ** This is the annual SSMA total for all modules for the period. The amount billed may be less if any modules are still under warranty. Prepaid PSMA service hours are not included in this total. rptSSMA SummaryCustDetail 7/28/2009 Page 2 of 2CONFIDENTIAL Attachment number 1Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM Augusta Day Donation Department:Clerk of Commission Caption:Motion to approve funding in the amount of $5,000 for Augusta Day activities. (Approved by Finance Committee January 25, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/2/2010 2:00 PM Dr. Michael Shekastehband Department:Clerk of Commission Caption:Motion to approve the recommendation of the Tax Assessor's Office for a refund of $1,544.57 for the years 2007, 2008 and 2009 regarding a request from Dr. Michael Shekastehband regarding a refund of taxes on Parcel # 096-3-004-00-0. (Approved by Finance Committee January 25, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM Linda Crawford Department:Clerk of Commission Caption:Motion to deny the request from Ms. Linda L. Crawford for an adjustment on the 2008 taxes for the property located at 1711 Kentucky Avenue. (Approved by Finance Committee January 25, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 9 Attachment number 1Page 2 of 9 Attachment number 1Page 3 of 9 Attachment number 1Page 4 of 9 Attachment number 1Page 5 of 9 Attachment number 1Page 6 of 9 Attachment number 1Page 7 of 9 Attachment number 1Page 8 of 9 Attachment number 1Page 9 of 9 Commission Meeting Agenda 2/2/2010 2:00 PM National Hills Exchange LLC Department:Clerk of Commission Caption:Consider a request from National Hills Exchange, LLC regarding a waiver of penalties incurred concerning the payment of 2009 real estate property taxes. (No recommendation from Finance Committee January 25, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 3 Attachment number 1Page 2 of 3 Attachment number 1Page 3 of 3 Commission Meeting Agenda 2/2/2010 2:00 PM Policy Regarding Purchase of Tickets Requests Department:Clerk of Commission Caption:Motion to approve establishing a policy for this budget year for denial of requests for the purchase of tickets and send a letter advising the organizations of the city's budget constraints. However, this does not restrict commissioners from bringing forth requests. (Approved by Finance Committee January 25, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/2/2010 2:00 PM Approve Task Order Contract to Blair Construction Company for Water & Sewer System Repairs and Installations Department:Augusta Utilities Department Caption:Motion to approve contract award to Blair Construction Company for services associated with Water & Sewer System Repairs and Installations in the amount of $847,439.49. Bid item #09-155 (Approved by Engineering Services Committee November 9, 2009) Background:The Augusta Utilities Department has requirements to perform emergency repairs and water/sewer installations beyond the in-house force current manpower.These repairs/installations are needed to support the water and sanitary sewer infrastructure in Augusta- Richmond County. The contract provides a contractor who can respond expediently to repair system failures and to install water and sanitary sewer service in areas where systems have failed.This contract is needed to provide continuous operation and maintenance to the current infrastructure in Augusta- Richmond County including the Fort Gordon installation. Analysis:Blair Construction company submitted an acceptable bid package and was the lowest responsive bidder. The submitted bids from DS Utilities and L-J Inc. have been corrected through extending their unit price amounts after discovering an addition error/extension error in their total base bid price. The corrected amounts have no bearing on the order in which the bidders were ranked. Financial Impact:$847,439.49, under account number 507043410-5425110/80600040- 5425110 Alternatives:1. Reject all bids, which would delay the contract and the ability to repair failures and small installations. 2. Award the contract to Blair Construction company for services associated with Water & Sewer System Repairs and Installations. Recommendation:We recommend approving the contract with Blair Construction company in the amount of $847,439.49 for services associated with Water & Sewer System Repairs and Installations. Funds are Available in the Following Accounts: $847,439.49 from account 507043410-5425110/80600040-5425110 Cover Memo REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo TA S K O R D E R F O R W A T E R & S E W E R S Y S T E M R E P A I R S A N D I N S T A L L A T I O N S 2 0 0 9 - 1 5 5 Bi d T a b u l a t i o n IT E M N O . D E S C R I P T I O N Q T Y . U N I T UN I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E I. WA T E R M A I N 6" D i a . 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P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , S J P 1 5 0 L F $2 4 . 8 8 $ 3 , 7 3 2 . 0 0 $ 4 2 . 0 0 $ 6 , 3 0 0 . 0 0 $ 6 2 . 0 0 $ 9 , 3 0 0 . 0 0 10 " D i a . D . I . P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , S J P 1 5 0 L F $3 1 . 1 2 $ 4 , 6 6 8 . 0 0 $ 5 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 6 4 . 0 0 $ 9 , 6 0 0 . 0 0 12 " D i a . D . I . P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , S J P 1 5 0 L F $3 9 . 2 2 $ 5 , 8 8 3 . 0 0 $ 5 8 . 0 0 $ 8 , 7 0 0 . 0 0 $ 6 6 . 0 0 $ 9 , 9 0 0 . 0 0 6" D i a . D . I . P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , R J P 1 5 0 L F $2 5 . 1 7 $ 3 , 7 7 5 . 5 0 $ 4 7 . 0 0 $ 7 , 0 5 0 . 0 0 $ 5 2 . 0 0 $ 7 , 8 0 0 . 0 0 8" D i a . D . I . P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , R J P 1 5 0 L F $2 9 . 2 0 $ 4 , 3 8 0 . 0 0 $ 5 5 . 0 0 $ 8 , 2 5 0 . 0 0 $ 5 4 . 0 0 $ 8 , 1 0 0 . 0 0 10 " D i a . D . I . P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , R J P 1 5 0 L F $3 7 . 3 4 $ 5 , 6 0 1 . 0 0 $ 6 5 . 0 0 $ 9 , 7 5 0 . 0 0 $ 5 6 . 0 0 $ 8 , 4 0 0 . 0 0 12 " D i a . D . I . P W a t e r T r a n s m i s s i o n W a t e r M a i n , C l a s s X X X , R J P 1 5 0 L F $4 6 . 1 2 $ 6 , 9 1 8 . 0 0 $ 7 7 . 0 0 $ 1 1 , 5 5 0 . 0 0 $ 5 8 . 0 0 $ 8 , 7 0 0 . 0 0 Se l e c t B a c k f i l l , G D O T T y p e I , C l a s s I & I I ( S a n d / C l a y ) 5 , 0 0 0 C Y $7 . 5 0 $ 3 7 , 5 0 0 . 0 0 $ 1 0 . 0 0 $ 5 0 , 0 0 0 . 0 0 $ 2 1 . 0 0 $ 1 0 5 , 0 0 0 . 0 0 Mi s c e l l a n e o u s W a t e r P i p e F i t t i n g s a n d C o n n e c t i o n s 1 , 5 0 0 L B $3 . 5 0 $ 5 , 2 5 0 . 0 0 $ 9 . 0 0 $ 1 3 , 5 0 0 . 0 0 $ 2 . 5 0 $ 3 , 7 5 0 . 0 0 Fi r e H y d r a n t , I n s t a l l e d C o m p l e t e w i t h V a l v e , P i p e , a n d B l o c k i n g 2 4 E A $2 , 8 5 0 . 0 0 $ 6 8 , 4 0 0 . 0 0 $ 3 , 4 0 0 . 0 0 $ 8 1 , 6 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 9 6 , 0 0 0 . 0 0 6" I n - L i n e G a t e V a l v e , I n c l u d i n g V a l e B o x , I n s t a l l e d C o m p l e t e , O p e n Ri g h t 4 E A $7 4 9 . 5 2 $ 2 , 9 9 8 . 0 8 $ 1 , 0 5 0 . 0 0 $ 4 , 2 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 8" I n - L i n e G a t e V a l v e , I n c l u d i n g V a l e B o x , I n s t a l l e d C o m p l e t e , O p e n Ri g h t 4 E A $1 , 0 6 1 . 9 1 $ 4 , 2 4 7 . 6 4 $ 1 , 4 2 0 . 0 0 $ 5 , 6 8 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 10 " I n - L i n e G a t e V a l v e , I n c l u d i n g V a l e B o x , I n s t a l l e d C o m p l e t e , O p e n Ri g h t 2 E A $1 , 5 6 3 . 3 0 $ 3 , 1 2 6 . 6 0 $ 1 , 9 7 5 . 0 0 $ 3 , 9 5 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 12 " I n - L i n e G a t e V a l v e , I n c l u d i n g V a l e B o x , I n s t a l l e d C o m p l e t e , O p e n Ri g h t 2 E A $1 , 9 0 7 . 2 8 $ 3 , 8 1 4 . 5 6 $ 2 , 3 9 5 . 0 0 $ 4 , 7 9 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 6" T a p p i n g S l e e v e , V a l v e , V a l v e B o x , I n s t a l l e d C o m p l e t e 2 E A $2 , 4 0 3 . 5 4 $ 4 , 8 0 7 . 0 8 $ 3 , 6 0 0 . 0 0 $ 7 , 2 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 1" L o n g S i d e W a t e r S e r v i c e I n s t a l l e d I n c l R e - C o n n e c t i o n , C o m p l e t e 2 E A $8 0 8 . 9 2 $ 1 , 6 1 7 . 8 4 $ 1 , 3 2 5 . 0 0 $ 2 , 6 5 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 2 , 6 0 0 . 0 0 1" S h o r t S i d e W a t e r S e r v i c e I n s t a l l e d I n c l R e - C o n n e c t i o n , C o m p l e t e 2 E A $4 0 2 . 3 0 $ 8 0 4 . 6 0 $ 9 3 5 . 0 0 $ 1 , 8 7 0 . 0 0 $ 6 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 Ti e - I n t o E x i s t i n g L i n e 4 E A $1 , 1 3 5 . 3 5 $ 4 , 5 4 1 . 4 0 $ 1 , 3 2 5 . 0 0 $ 5 , 3 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 Cu t a n d P l u g E x i s t i n g L i n e 2 E A $1 , 0 8 0 . 0 0 $ 2 , 1 6 0 . 0 0 $ 5 7 5 . 0 0 $ 1 , 1 5 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 Mi s c e l l a n e o u s C l a s s A C o n c r e t e ( T h r u s t B l o c k s , C o n c r e t e En c a s e m e n t , E t c . ) 1, 0 0 0 S Y $2 8 . 0 0 $ 2 8 , 0 0 0 . 0 0 $ 5 5 . 0 0 $ 5 5 , 0 0 0 . 0 0 $ 5 4 . 0 0 $ 5 4 , 0 0 0 . 0 0 Su b t o t a l I $2 1 8 , 5 7 0 . 8 0 $ 3 2 3 , 7 4 0 . 0 0 $ 4 1 3 , 9 5 0 . 0 0 SA N I T A R Y S E W E R 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 0 - 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $1 7 . 1 1 $ 3 , 4 2 2 . 0 0 $ 5 2 . 0 0 $ 1 0 , 4 0 0 . 0 0 $ 4 1 . 0 0 $ 8 , 2 0 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 0 - 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $1 9 . 7 1 $ 3 , 9 4 2 . 0 0 $ 5 4 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 4 1 . 0 0 $ 8 , 2 0 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 0 - 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $2 3 . 2 7 $ 4 , 6 5 4 . 0 0 $ 6 1 . 0 0 $ 1 2 , 2 0 0 . 0 0 $ 4 1 . 0 0 $ 8 , 2 0 0 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 0 - 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 10 0 L F $4 6 . 6 8 $ 4 , 6 6 8 . 0 0 $ 8 7 . 0 0 $ 8 , 7 0 0 . 0 0 $ 7 0 . 0 0 $ 7 , 0 0 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 0 - 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 10 0 L F $7 0 . 3 2 $ 7 , 0 3 2 . 0 0 $ 1 1 3 . 0 0 $ 1 1 , 3 0 0 . 0 0 $ 7 2 . 0 0 $ 7 , 2 0 0 . 0 0 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 6 - 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $1 7 . 6 6 $ 3 , 5 3 2 . 0 0 $ 5 4 . 0 0 $ 1 0 , 8 0 0 . 0 0 $ 4 3 . 0 0 $ 8 , 6 0 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 6 - 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $2 0 . 2 5 $ 4 , 0 5 0 . 0 0 $ 5 7 . 0 0 $ 1 1 , 4 0 0 . 0 0 $ 4 3 . 0 0 $ 8 , 6 0 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 6 - 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $2 3 . 9 2 $ 4 , 7 8 4 . 0 0 $ 6 4 . 0 0 $ 1 2 , 8 0 0 . 0 0 $ 4 3 . 0 0 $ 8 , 6 0 0 . 0 0 D. S . U t i l i t i e s , I n c . Re v i s e d O c t o b e r 2 4 , 2 0 0 9 Bl a i r C o n s t r u c t i o n , I n c . L- J C o . , I n c . Attachment number 1Page 1 of 4 TA S K O R D E R F O R W A T E R & S E W E R S Y S T E M R E P A I R S A N D I N S T A L L A T I O N S 2 0 0 9 - 1 5 5 Bi d T a b u l a t i o n IT E M N O . D E S C R I P T I O N Q T Y . U N I T UN I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E D. S . U t i l i t i e s , I n c . Re v i s e d O c t o b e r 2 4 , 2 0 0 9 Bl a i r C o n s t r u c t i o n , I n c . L- J C o . , I n c . 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 6 - 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 10 0 L F $4 7 . 4 9 $ 4 , 7 4 9 . 0 0 $ 9 1 . 0 0 $ 9 , 1 0 0 . 0 0 $ 7 2 . 0 0 $ 7 , 2 0 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 6 - 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 10 0 L F $7 1 . 6 2 $ 7 , 1 6 2 . 0 0 $ 1 1 8 . 0 0 $ 1 1 , 8 0 0 . 0 0 $ 7 4 . 0 0 $ 7 , 4 0 0 . 0 0 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 8 - 1 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $1 8 . 2 0 $ 3 , 6 4 0 . 0 0 $ 5 8 . 0 0 $ 1 1 , 6 0 0 . 0 0 $ 4 5 . 0 0 $ 9 , 0 0 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 8 - 1 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $1 9 . 2 2 $ 3 , 8 4 4 . 0 0 $ 6 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 4 5 . 0 0 $ 9 , 0 0 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 8 - 1 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 20 0 L F $2 4 . 6 2 $ 4 , 9 2 4 . 0 0 $ 6 7 . 0 0 $ 1 3 , 4 0 0 . 0 0 $ 4 5 . 0 0 $ 9 , 0 0 0 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 8 - 1 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $4 8 . 5 2 $ 7 , 2 7 8 . 0 0 $ 9 7 . 0 0 $ 1 4 , 5 5 0 . 0 0 $ 7 4 . 0 0 $ 1 1 , 1 0 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 8 - 1 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $7 2 . 9 8 $ 1 0 , 9 4 7 . 0 0 $ 1 2 3 . 0 0 $ 1 8 , 4 5 0 . 0 0 $ 7 6 . 0 0 $ 1 1 , 4 0 0 . 0 0 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 0 - 1 2 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $1 8 . 8 3 $ 2 , 8 2 4 . 5 0 $ 6 6 . 0 0 $ 9 , 9 0 0 . 0 0 $ 4 7 . 0 0 $ 7 , 0 5 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 0 - 1 2 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 1 . 5 3 $ 3 , 2 2 9 . 5 0 $ 6 8 . 0 0 $ 1 0 , 2 0 0 . 0 0 $ 4 7 . 0 0 $ 7 , 0 5 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 0 - 1 2 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $2 5 . 5 0 $ 1 , 9 1 2 . 5 0 $ 7 5 . 0 0 $ 5 , 6 2 5 . 0 0 $ 4 7 . 0 0 $ 3 , 5 2 5 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 0 - 1 2 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $4 9 . 6 0 $ 3 , 7 2 0 . 0 0 $ 1 0 6 . 0 0 $ 7 , 9 5 0 . 0 0 $ 7 6 . 0 0 $ 5 , 7 0 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 0 - 1 2 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 50 L F $7 4 . 8 4 $ 3 , 7 4 2 . 0 0 $ 1 3 3 . 0 0 $ 6 , 6 5 0 . 0 0 $ 7 8 . 0 0 $ 3 , 9 0 0 . 0 0 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 2 - 1 4 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $1 9 . 8 0 $ 2 , 9 7 0 . 0 0 $ 7 6 . 0 0 $ 1 1 , 4 0 0 . 0 0 $ 4 9 . 0 0 $ 7 , 3 5 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 2 - 1 4 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 2 . 6 1 $ 3 , 3 9 1 . 5 0 $ 7 9 . 0 0 $ 1 1 , 8 5 0 . 0 0 $ 4 9 . 0 0 $ 7 , 3 5 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 2 - 1 4 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 10 0 L F $2 6 . 8 7 $ 2 , 6 8 7 . 0 0 $ 8 5 . 0 0 $ 8 , 5 0 0 . 0 0 $ 4 9 . 0 0 $ 4 , 9 0 0 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 2 - 1 4 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $5 1 . 5 4 $ 3 , 8 6 5 . 5 0 $ 1 2 5 . 0 0 $ 9 , 3 7 5 . 0 0 $ 7 8 . 0 0 $ 5 , 8 5 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 2 - 1 4 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $7 7 . 6 7 $ 5 , 8 2 5 . 2 5 $ 1 5 1 . 0 0 $ 1 1 , 3 2 5 . 0 0 $ 8 0 . 0 0 $ 6 , 0 0 0 . 0 0 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 4 - 1 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 0 . 9 9 $ 3 , 1 4 8 . 5 0 $ 1 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 5 1 . 0 0 $ 7 , 6 5 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 4 - 1 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 3 . 9 1 $ 3 , 5 8 6 . 5 0 $ 1 0 3 . 0 0 $ 1 5 , 4 5 0 . 0 0 $ 5 1 . 0 0 $ 7 , 6 5 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 4 - 1 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $2 8 . 4 9 $ 2 , 1 3 6 . 7 5 $ 1 1 0 . 0 0 $ 8 , 2 5 0 . 0 0 $ 5 1 . 0 0 $ 3 , 8 2 5 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 4 - 1 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $5 3 . 9 2 $ 4 , 0 4 4 . 0 0 $ 1 5 0 . 0 0 $ 1 1 , 2 5 0 . 0 0 $ 8 0 . 0 0 $ 6 , 0 0 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 4 - 1 6 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $8 1 . 7 2 $ 1 2 , 2 5 8 . 0 0 $ 1 7 6 . 0 0 $ 2 6 , 4 0 0 . 0 0 $ 8 2 . 0 0 $ 1 2 , 3 0 0 . 0 0 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 6 - 1 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 2 . 3 3 $ 3 , 3 4 9 . 5 0 $ 1 2 5 . 0 0 $ 1 8 , 7 5 0 . 0 0 $ 5 3 . 0 0 $ 7 , 9 5 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 6 - 1 8 ' ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 7 . 3 0 $ 4 , 0 9 5 . 0 0 $ 1 2 7 . 0 0 $ 1 9 , 0 5 0 . 0 0 $ 5 3 . 0 0 $ 7 , 9 5 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 6 - 1 8 ' ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $3 0 . 4 3 $ 2 , 2 8 2 . 2 5 $ 1 3 4 . 0 0 $ 1 0 , 0 5 0 . 0 0 $ 5 3 . 0 0 $ 3 , 9 7 5 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 6 - 1 8 ' ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $5 6 . 9 9 $ 4 , 2 7 4 . 2 5 $ 1 7 5 . 0 0 $ 1 3 , 1 2 5 . 0 0 $ 8 2 . 0 0 $ 6 , 1 5 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 6 - 1 8 ' ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $8 7 . 0 1 $ 6 , 5 2 5 . 7 5 $ 2 0 2 . 0 0 $ 1 5 , 1 5 0 . 0 0 $ 8 4 . 0 0 $ 6 , 3 0 0 . 0 0 Attachment number 1Page 2 of 4 TA S K O R D E R F O R W A T E R & S E W E R S Y S T E M R E P A I R S A N D I N S T A L L A T I O N S 2 0 0 9 - 1 5 5 Bi d T a b u l a t i o n IT E M N O . D E S C R I P T I O N Q T Y . U N I T UN I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E D. S . U t i l i t i e s , I n c . Re v i s e d O c t o b e r 2 4 , 2 0 0 9 Bl a i r C o n s t r u c t i o n , I n c . L- J C o . , I n c . 8" D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 8 - 2 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 3 . 9 5 $ 3 , 5 9 2 . 5 0 $ 1 4 9 . 0 0 $ 2 2 , 3 5 0 . 0 0 $ 5 5 . 0 0 $ 8 , 2 5 0 . 0 0 10 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 8 - 2 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $2 9 . 5 2 $ 4 , 4 2 8 . 0 0 $ 1 5 1 . 0 0 $ 2 2 , 6 5 0 . 0 0 $ 5 5 . 0 0 $ 8 , 2 5 0 . 0 0 12 " D i a P V C S a n i t a r y S e w e r P i p e S D R 3 5 , 1 8 - 2 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $3 2 . 8 5 $ 2 , 4 6 3 . 7 5 $ 1 5 8 . 0 0 $ 1 1 , 8 5 0 . 0 0 $ 5 5 . 0 0 $ 4 , 1 2 5 . 0 0 18 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 8 - 2 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $6 0 . 9 3 $ 4 , 5 6 9 . 7 5 $ 2 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 8 4 . 0 0 $ 6 , 3 0 0 . 0 0 24 " D i a P V C S a n i t a r y S e w e r P i p e S D R 2 6 , 1 8 - 2 0 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 75 L F $9 4 . 5 7 $ 7 , 0 9 2 . 7 5 $ 2 2 7 . 0 0 $ 1 7 , 0 2 5 . 0 0 $ 8 6 . 0 0 $ 6 , 4 5 0 . 0 0 8" D i a D I P S a n i t a r y S e w e r P i p e C l a s s X X X , 1 6 - 1 8 ' , i n c l . T y p e I I ( n o . 6 7 St o n e ) B e d d i n g M a t e r i a l 15 0 L F $4 9 . 9 5 $ 7 , 4 9 2 . 5 0 $ 1 6 5 . 0 0 $ 2 4 , 7 5 0 . 0 0 $ 5 3 . 0 0 $ 7 , 9 5 0 . 0 0 10 " D i a D I P S a n i t a r y S e w e r P i p e C l a s s X X X , 1 6 - 1 8 ' , i n c l . T y p e I I ( n o . 67 S t o n e ) B e d d i n g M a t e r i a l 15 0 L F $6 1 . 0 0 $ 9 , 1 5 0 . 0 0 $ 1 7 4 . 0 0 $ 2 6 , 1 0 0 . 0 0 $ 5 3 . 0 0 $ 7 , 9 5 0 . 0 0 12 " D i a D I P S a n i t a r y S e w e r P i p e C l a s s X X X , 1 6 - 1 8 ' , i n c l . T y p e I I ( n o . 67 S t o n e ) B e d d i n g M a t e r i a l 10 0 L F $6 9 . 6 2 $ 6 , 9 6 2 . 0 0 $ 1 8 4 . 0 0 $ 1 8 , 4 0 0 . 0 0 $ 5 3 . 0 0 $ 5 , 3 0 0 . 0 0 16 " D i a D I P S a n i t a r y S e w e r P i p e C l a s s X X X , 1 6 - 1 8 ' , i n c l . T y p e I I ( n o . 67 S t o n e ) B e d d i n g M a t e r i a l 15 0 L F $9 5 . 9 4 $ 1 4 , 3 9 1 . 0 0 $ 2 0 5 . 0 0 $ 3 0 , 7 5 0 . 0 0 $ 8 2 . 0 0 $ 1 2 , 3 0 0 . 0 0 20 " D i a D I P S a n i t a r y S e w e r P i p e C l a s s X X X , 1 6 - 1 8 ' , i n c l . T y p e I I ( n o . 67 S t o n e ) B e d d i n g M a t e r i a l 15 0 L F $1 4 5 . 6 0 $ 2 1 , 8 4 0 . 0 0 $ 2 4 5 . 0 0 $ 3 6 , 7 5 0 . 0 0 $ 8 8 . 0 0 $ 1 3 , 2 0 0 . 0 0 Se l e c t B a c k f i l l , G D O T T y p e I , C l a s s I & I I ( S a n d / C l a y ) , M e a s u r e d I n - pl a c e V o l u m e 5, 0 0 0 C Y $7 . 5 0 $ 3 7 , 5 0 0 . 0 0 $ 1 0 . 0 0 $ 5 0 , 0 0 0 . 0 0 $ 2 1 . 0 0 $ 1 0 5 , 0 0 0 . 0 0 Mi s c e l l a n e o u s S e w e r P i p e F i t t i n g s a n d C o n n e c t i o n s 5 , 0 0 0 L B $1 . 5 0 $ 7 , 5 0 0 . 0 0 $ 1 4 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 2 . 5 0 $ 1 2 , 5 0 0 . 0 0 Pr e - c a s t S a n i t a r y M a n h o l e , G D O T S T D 1 0 1 1 A T y p e I , 0 - 6 ' , 4 8 - D i a 2 0 E A $1 , 3 4 7 . 3 0 $ 2 6 , 9 4 6 . 0 0 $ 2 , 9 9 0 . 0 0 $ 5 9 , 8 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 Pr e - c a s t S a n i t a r y M a n h o l e , G D O T S T D 1 0 1 1 A T y p e I , 0 - 6 ' , 6 0 - D i a 2 0 E A $1 , 8 5 9 . 4 9 $ 3 7 , 1 8 9 . 8 0 $ 4 , 8 3 0 . 0 0 $ 9 6 , 6 0 0 . 0 0 $ 3 , 4 0 0 . 0 0 $ 6 8 , 0 0 0 . 0 0 Ad d i t i o n a l S a n i t a r y M a n h o l e D e p t h , T y p e I , C l a s s I , 4 8 - D i a 2 0 V F $2 9 1 . 0 6 $ 5 , 8 2 1 . 2 0 $ 2 2 5 . 0 0 $ 4 , 5 0 0 . 0 0 $ 1 5 0 . 0 0 $ 3 , 0 0 0 . 0 0 Ad d i t i o n a l S a n i t a r y M a n h o l e D e p t h , T y p e I , C l a s s I , 6 0 - D i a 2 0 V F $3 7 5 . 8 4 $ 7 , 5 1 6 . 8 0 $ 3 4 0 . 0 0 $ 6 , 8 0 0 . 0 0 $ 1 7 0 . 0 0 $ 3 , 4 0 0 . 0 0 Do g h o u s e / C o n n e c t o r M a n h o l e , I n c l B a s e , C o n e , a n d R i n g & C o v e r 2 E A $1 , 8 3 3 . 3 0 $ 3 , 6 6 6 . 6 0 $ 6 , 9 0 0 . 0 0 $ 1 3 , 8 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 6" S a n i t a r y S e w e r S e r v i c e , C o m p l e t e 20 E A $1 , 1 5 7 . 3 2 $ 2 3 , 1 4 6 . 4 0 $ 1 , 0 3 5 . 0 0 $ 2 0 , 7 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 3 0 , 0 0 0 . 0 0 Cu t & P l u g E x i s t i n g S a n i t a r y S e w e r , D i a m e t e r V a r i e s 1 E A $1 , 1 3 4 . 0 0 $ 1 , 1 3 4 . 0 0 $ 4 6 0 . 0 0 $ 4 6 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 Cu t & P l u g E x i s t i n g M a n h o l e , D i a m e t e r a n d D e p t h V a r i e s 2 E A $1 , 2 4 2 . 0 0 $ 2 , 4 8 4 . 0 0 $ 8 0 5 . 0 0 $ 1 , 6 1 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 Ti e N e w S a n i t a r y S e w e r t o E x i s t i n g M a n h o l e s , D i a m e t e r V a r i e s 2 E A $1 , 4 5 8 . 0 0 $ 2 , 9 1 6 . 0 0 $ 1 , 4 9 5 . 0 0 $ 2 , 9 9 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 AC W a t e r M a i n C r o s s i n g 5 E A $1 , 5 9 9 . 9 1 $ 7 , 9 9 9 . 5 5 $ 1 , 8 4 0 . 0 0 $ 9 , 2 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 Du c t i l e I r o n P i p e P o l y e t h y l e n e E n c a s e m e n t 1 0 0 L F $4 . 0 0 $ 4 0 0 . 0 0 $ 5 . 0 0 $ 5 0 0 . 0 0 $ 2 . 5 0 $ 2 5 0 . 0 0 Co n c r e t e E n c a s e m e n t o f S a n i t a r y S e w e r ( C r e e k C r o s s i n g s , E t c . ) 1 0 0 C Y $1 2 9 . 6 0 $ 1 2 , 9 6 0 . 0 0 $ 2 9 0 . 0 0 $ 2 9 , 0 0 0 . 0 0 $ 5 4 . 0 0 $ 5 , 4 0 0 . 0 0 Su b t o t a l I I $4 1 7 , 6 5 8 . 8 5 $ 1 , 0 1 6 , 1 3 5 . 0 0 $ 6 5 3 , 7 5 0 . 0 0 II . PA V E M E N T S T R U C T U R E S As p h a l t O v e r l a y , T y p e F , 1 . 5 " T h i c k M i n i m u m 1 , 7 5 0 S Y $8 . 7 5 $ 1 5 , 3 1 2 . 5 0 $ 2 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 2 5 . 0 0 $ 4 3 , 7 5 0 . 0 0 Pa v e m e n t P a t c h - I n c l u d i n g G r a d e d A g g r e g a t e B a s e , 1 0 . 5 " T h i c k , 7 " Wi d e a n d A s p h a l t P a t c h 2 . 5 " T h i c k , I n c l u d i n g R e m o v a l o f 2 . 5 " G A B an d P l a c e m e n t o f B i t u m i n o u s P r i m e C o a t 1, 0 0 0 S Y $2 6 . 0 0 $ 2 6 , 0 0 0 . 0 0 $ 7 1 . 0 0 $ 7 1 , 0 0 0 . 0 0 $ 5 5 . 0 0 $ 5 5 , 0 0 0 . 0 0 24 " C o n c r e t e C u r b a n d G u t t e r R e m o v a l a n d R e p l a c e m e n t , ( A s Ap p r o p r i a t e a n d N e c e s s a r y ) 10 0 L F $1 8 . 9 0 $ 1 , 8 9 0 . 0 0 $ 5 7 . 0 0 $ 5 , 7 0 0 . 0 0 $ 5 5 . 0 0 $ 5 , 5 0 0 . 0 0 Su b t o t a l I I $4 3 , 2 0 2 . 5 0 $ 1 1 1 , 7 0 0 . 0 0 $ 1 0 4 , 2 5 0 . 0 0 II I . MI S C E L L A N E O U S Fl o w a b l e F i l l 24 5 C Y $9 4 . 9 9 $ 2 3 , 2 7 2 . 5 5 $ 1 2 0 . 0 0 $ 2 9 , 4 0 0 . 0 0 $ 1 1 5 . 0 0 $ 2 8 , 1 7 5 . 0 0 Ro c k E x c a v a t i o n , T r e n c h o r M a s s 15 0 C Y $5 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 5 . 0 0 $ 1 1 , 2 5 0 . 0 0 $ 8 5 . 0 0 $ 1 2 , 7 5 0 . 0 0 Fo u n d a t i o n B a c k f i l l , G A D O T T y p e I I , f o r A d d i t i o n a l U n c l a s s i f i e d Ex c a v a t i o n 15 0 C Y $1 7 . 9 9 $ 2 , 6 9 8 . 5 0 $ 3 8 . 0 0 $ 5 , 7 0 0 . 0 0 $ 5 5 . 0 0 $ 8 , 2 5 0 . 0 0 Cl e a r i n g a n d G r u b b i n g 5 A C $4 , 5 0 0 . 1 4 $ 2 2 , 5 0 0 . 7 0 $ 7 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 Attachment number 1Page 3 of 4 TA S K O R D E R F O R W A T E R & S E W E R S Y S T E M R E P A I R S A N D I N S T A L L A T I O N S 2 0 0 9 - 1 5 5 Bi d T a b u l a t i o n IT E M N O . D E S C R I P T I O N Q T Y . U N I T UN I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E U N I T P R I C E T O T A L P R I C E D. S . U t i l i t i e s , I n c . Re v i s e d O c t o b e r 2 4 , 2 0 0 9 Bl a i r C o n s t r u c t i o n , I n c . L- J C o . , I n c . Fe n c e R e m o v a l & R e p l a c e m e n t , N e w , R e p l a c e i n K i n d 1 0 0 L F $1 5 . 0 0 $ 1 , 5 0 0 . 0 0 $ 9 . 0 0 $ 9 0 0 . 0 0 $ 2 0 . 0 0 $ 2 , 0 0 0 . 0 0 Su b t o t a l I I I $5 7 , 4 7 1 . 7 5 $ 8 2 , 2 5 0 . 0 0 $ 6 6 , 1 7 5 . 0 0 II I . MI S C E L L A N O U S Lu m p S u m C o n s t r u c t i o n ( I n c l u d e s b u t i s n o t L i m i t e d t o t h e I t e m s Li s t e d i n B i d S c h e d u l e ) 1 L S $1 1 0 , 5 3 5 . 5 9 $ 1 1 0 , 5 3 5 . 5 9 $ 1 5 0 , 0 0 0 . 0 0 $ 1 5 0 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 Su b t o t a l I V $1 1 0 , 5 3 5 . 5 9 $ 1 5 0 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 GR A N D T O T A L $8 4 7 , 4 3 9 . 4 9 $ 1 , 6 8 3 , 8 2 5 . 0 0 $ 1 , 2 6 3 , 1 2 5 . 0 0 Attachment number 1Page 4 of 4 Attachment number 2Page 1 of 1 Attachment number 3Page 1 of 2 Attachment number 3Page 2 of 2 Attachment number 4Page 1 of 1 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m., Friday, October 9, 2009 for furnishing: Bid Item #09-155 Task Order Contract for Water & Sewer System Repairs & Installation for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Imaging Technology Print. The fees for the plans and specifications which are non-refundable is $25.00 Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through Imaging Technology (706 724-7924) beginning Thursday, August 27, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Bid Conference will be held on Friday, September 18, 2009 @ 2:00 p.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, September 22, 2009 by 3:00 p.m. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 27, September 3, 10, 17, 2009 Metro Courier September 2, 2009 cc: Tameka Allen Interim Deputy Administrator Drew Goins Utilities Department Jerry Delaughter Utilities Department Merrill Wilkie Utilities Department Attachment number 5Page 1 of 1 Attachment number 6Page 1 of 2 Attachment number 6Page 2 of 2 Attachment number 7Page 1 of 2 Attachment number 7Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM Barbara Coping Department:Clerk of Commission Caption:Motion to approve the recommendation of the Solid Waste Director regarding a refund request of the charges for solid waste service for the years 2006 through 2010 since a garbage can was not issued to her in 2006 and she was unable to use the service from Ms. Barbara Coping for the property located at 1615 Cornell Drive. (Approved by Engineering Services Committee January 25, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 2/2/2010 2:00 PM Emergency Repair to Skinner Mill Road (BI 10-054) Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Motion to approve Georgia Department of Transportation (GDOT) State-Aid Contract for emergency repairs to Skinner Mill Road approximately 1,300 feet west of Warren Bridge Road in the amount of $15,826.42 as requested by AED. (Approved by Engineering Services Committee January 25, 2010) Background:An engineering observation and analysis was completed by both Augusta-Richmond County Engineering Department and Georgia Department of Transportation (GDOT) on the above subject. During the I-20 Reconstruction Project, GDOT constructed a box culvert that stretches across I-20 and Skinner Mill Road. Portions of Skinner Mill Road over the culvert are experiencing severe soil and pavement settling. The roadway has settled approximately 6 inches, and is a serious hazard to motorists traveling through the corridor. This area of Skinner Mill Road will continue to settle, if immediate repairs are not implemented. Analysis:The estimated cost for the repairs is $12,500, and GDOT will be funding the repairs through a State-Aid contract. However, Augusta-Richmond County will be responsible for the construction documents, and bidding the repairs as an emergency project. The Engineering Department is requesting acceptance of the State-Aid contract, and to bid this project as an emergency project. Financial Impact:This project is funded through GDOT with no financial impact to Augusta- Richmond County. Alternatives:1) Approve Georgia Department of Transportation (GDOT) State-Aid Contract for emergency repairs to Skinner Mill Road; approximately 1,300 feet west of Warren Bridge Road in the amount of $15,826.42 as requested by AED. 2) Do not approve project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts:n/a REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 56 Attachment number 1Page 2 of 56 Attachment number 1Page 3 of 56 Attachment number 1Page 4 of 56 Attachment number 1Page 5 of 56 Attachment number 1Page 6 of 56 Attachment number 1Page 7 of 56 Attachment number 1Page 8 of 56 Attachment number 1Page 9 of 56 Attachment number 1Page 10 of 56 Attachment number 1Page 11 of 56 Attachment number 1Page 12 of 56 Attachment number 1Page 13 of 56 Attachment number 1Page 14 of 56 Attachment number 1Page 15 of 56 Attachment number 1Page 16 of 56 Attachment number 1Page 17 of 56 Attachment number 1Page 18 of 56 Attachment number 1Page 19 of 56 Attachment number 1Page 20 of 56 Attachment number 1Page 21 of 56 Attachment number 1Page 22 of 56 Attachment number 1Page 23 of 56 Attachment number 1Page 24 of 56 Attachment number 1Page 25 of 56 Attachment number 1Page 26 of 56 Attachment number 1Page 27 of 56 Attachment number 1Page 28 of 56 Attachment number 1Page 29 of 56 Attachment number 1Page 30 of 56 Attachment number 1Page 31 of 56 Attachment number 1Page 32 of 56 Attachment number 1Page 33 of 56 Attachment number 1Page 34 of 56 Attachment number 1Page 35 of 56 Attachment number 1Page 36 of 56 Attachment number 1Page 37 of 56 Attachment number 1Page 38 of 56 Attachment number 1Page 39 of 56 Attachment number 1Page 40 of 56 Attachment number 1Page 41 of 56 Attachment number 1Page 42 of 56 Attachment number 1Page 43 of 56 Attachment number 1Page 44 of 56 Attachment number 1Page 45 of 56 Attachment number 1Page 46 of 56 Attachment number 1Page 47 of 56 Attachment number 1Page 48 of 56 Attachment number 1Page 49 of 56 Attachment number 1Page 50 of 56 Attachment number 1Page 51 of 56 Attachment number 1Page 52 of 56 Attachment number 1Page 53 of 56 Attachment number 1Page 54 of 56 Attachment number 1Page 55 of 56 Attachment number 1Page 56 of 56 Commission Meeting Agenda 2/2/2010 2:00 PM Mason McKnight Jr. Parkway Department:Engineering-Abie L. Ladson, PE, CPESC, Director Caption:Motion to approve the deeds of dedication, maintenance agreements and road resolution submitted by the Engineering and Augusta Utilities Departments for Mason McKnight, Jr., Parkway. (Approved by Engineering Services Committee January 25, 2010) Background:The final plat was approved by the Commission on July 21, 2009 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting this road and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the road and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed and maintenance agreement, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements and road resolution submitted by the Engineering, and Augusta Utilities Departments for Mason McKnight, Jr., Parkway. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 2Page 1 of 3 Attachment number 2Page 2 of 3 Attachment number 2Page 3 of 3 Attachment number 3Page 1 of 2 Attachment number 3Page 2 of 2 Attachment number 4Page 1 of 1 Attachment number 5Page 1 of 9 Attachment number 5Page 2 of 9 Attachment number 5Page 3 of 9 Attachment number 5Page 4 of 9 Attachment number 5Page 5 of 9 Attachment number 5Page 6 of 9 Attachment number 5Page 7 of 9 Attachment number 5Page 8 of 9 Attachment number 5Page 9 of 9 Attachment number 6Page 1 of 2 Attachment number 6Page 2 of 2 Commission Meeting Agenda 2/2/2010 2:00 PM Property Condemnation –Permanent and Temporary Easements Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of the properties for permanent and temporary easements for the 10156 Gordon Highway 16 Inch Water Main Project, PIN: 078-0-003-00 & 078-0-003-02. (Approved by Engineering Services Committee January 25, 2010) Background:The City has been unable to reach an agreement with the owner. In order to proceed and avoid further delays, it is necessary to condemn a portion of subject properties. The required properties consisting of a permanent easement of 765 sq. ft. and temporary easement of 816 sq. ft. for 078-0-003- 00-0, and a permanent easement of 1576 sq. ft. and temporary easement of 945 sq. ft. for 078-0-003-02-0. The appraised value for both properties is $607.00. Analysis:Condemnation is necessary in order to acquire the required properties. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT:_______ G/L 510043410-5411120 J/L 80310156-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 2/2/2010 2:00 PM Road Name Change Department:Planning Commission Caption:Motion to approve a request from the property owners that the road now known as an un-named road at Goshen Village Shopping Center located near the intersection of Old Waynesboro Road and Mike Padgett Highway (PIN# 157-0-061-00-0) be renamed Nixon Farms Road. (Approved by Engineering Services Committee January 25, 2010.) Background: Analysis: Financial Impact:Cost of traffic signs Alternatives:Leave road un-named Recommendation:Approve request Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 5 Attachment number 1Page 2 of 5 Attachment number 1Page 3 of 5 Attachment number 1Page 4 of 5 Attachment number 1Page 5 of 5 Commission Meeting Agenda 2/2/2010 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on January 19, 2010. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 2/2/2010 2:00 PM Allocations to Outside Agencies Department:Clerk of Commission Caption:Consider a list of proposed allocations (including deductions and increases) of 2010 budgeted funding to outside agencies and authorize the Administrator to release 1/12th of the budgeted funding to the agencies with the necessary adjustments to be made after Commission action. (Referred from the Outside Agencies Funding Sub-Committee with no recommedation in meeting January 28, 2010) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 2/2/2010 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo