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Home My WebLink About2009-12-15-Meeting Agenda Commission Meeting Agenda Commission Chamber 12/15/2009 2:00 PM INVOCATION: Reverend Norman V. Carter, Pastor Green Grove Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. PRESENTATION(S) A. Presentations honoring out-going members of the Augusta Commission Honorables Betty Beard & Calvin Holland. Attachments RECOGNITION(S) United Way Campaign B. 2009 ARC United Way Campaign. Attachments Five (5) minute time limit per delegation DELEGATIONS C. Mr. Kevin Mack. RE: Augusta Municipal Golf Course. Attachments D. Mr. Patrick Walton. RE: Problems with License and Inspections Department for the year 2006. Attachments E. Mr. Pete Caye. RE: Meth Project. (Requested by Commissioner Don Grantham) Attachments CONSENT AGENDA (Items 1-39) PLANNING 1. Z-09-63 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following conditions 1) that a 15 foot vegetative Attachments buffer be maintained along the north and east property lines; a petition by Bernard Johnson, on behalf of Laney Memorial Park, Inc., requesting a Special Exception to expand an existing cemetery per Section 26-1 (m) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 3.03 acres and will become part of the cemetery that has an address of 620 Laney Walker Boulevard Extension. (Tax Map 061-0-15-03-0) DISTRICT 1 2. Z-09-66 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following condition 1) that a circular driveway be approved and constructed before a Certificate of Occupancy is issued; a petition by C. James Parker requesting a change of zoning from Zone P-1 (Professional) to Zone B-2 (General Business) affecting property containing approximately 1.02 acres and is known as 3624 Peach Orchard Road. (Tax Map 155-0-056-00-0) DISTRICT 6 Attachments 3. Z-09-67 – A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by Sherwood Belangia, on behalf of James R. Franklin, requesting to modify conditions to a B-1 (Neighborhood Business) Zoning established in 1999 (Z-99-46) affecting property containing approximately 7 acres and is known as 3633 Wrightsboro Road. (Tax Map 040-0-040-00-0) DISTRICT 3 Attachments 4. FINAL PLAT – HOPETOWN VILLAS, PHASE II, SECTION I – S-791-I - A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by H. Lawson Graham and Associates, on behalf of Joseph F. Adams Jr., requesting final plat approval for Hopetown Villas, Phase 2, Section 1. This residential townhome subdivision is located off Abaco Lane at Swindon Drive, adjacent to Hopetown Villas, Phase 1 and contains 6 lots. (Reviewing agency approval 8-6-09) Attachments 5. Z-09-62 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following condition 1) that tower be a monopole; a petition by American Tower Corporation, on behalf of Harry E. Dawson Jr., requesting a Special Exception to establish a telecommunication tower per Section 28-A-6 of the Comprehensive Zoning Ordinance for Augusta-Richmond County. The proposed 20 foot wide ingress/egress easement would be located at the southwest corner of the intersection of the southwest right-of-way line of Sibley Road and the southeast right-of-way line of the CSX Railroad Line and will contain a tower compound comprising.23 acres that is located approximately 164 feet from the southeast corner of the intersection of the CSX Railroad line and North Leg Road. DISTRICT 5 Attachments 6. Z-09-65 – A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by W. R. Toole Engineers, on behalf of The Salvation Army, requesting a change of zoning from Zone R-3B (Multiple-family Attachments Residential) to Zone P-1 (Professional) with a Special Exception to establish a community center as part of the Kroc Center per Section 20-2 (a) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property located on the southwest corner of the intersection of Eve Street and Crescent Lane containing approximately .9 acres and is known as 105, 111, 113, 119, 123, 127, 131 and 135 Eve Street. A complete list of the tax parcels is available at the Planning Commission office. DISTRICT 1 7. Z-09-61 – A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by Larry McCord, on behalf of Galilee Missionary Baptist Church, requesting a Special Exception to expand an existing church and church related activities per Section 26-1 (a) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .46 acres and is currently known as 933, 937 and 941 Cedar Street. (Tax Map 059-2-274-00-0, 059- 2-275-00-0 and 059-2-276-00-0) DISTRICT 1 Attachments 8. Z-09-64 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following condition 1) that the site plan will substantially conform to the concept plan submitted with this petition regarding the 50 foot undisturbed natural buffer on the north and east property lines; a petition by Bluewater Engineering, on behalf of Windsor Spring Baptist Church, requesting a Special Exception to expand an existing church per Section 26-1 (a) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 11.48 acres and is known as 3692 Windsor Spring Road. (Tax Map 141-0-007-02-0) DISTRICT 4 Attachments PUBLIC SERVICES 9. Motion to approve New Ownership Application: A. N. 09 - 107: A request by Anil Patel for a retail package Beer & Wine license to be used in connection with Om Sai Foodmart, LLC located at 3040 Meadowbrook Drive. District 5. Super District 9. (Approved by Public Services Committee December 7, 2009) Attachments 10. Motion to approve New Ownership Application: A. N. 09 - 108: A request by Soo H. Yun for a retail package Beer & Wine license to be used in connection with Lucky Store located at 1801 Marvin Griffin Rd. District 2. Super District 9. (Approved by Public Services Committee December 7, 2009) Attachments 11. Motion to approve New Ownership Application: A. N. 09 - 109: A request by Wang Soo Kim for a retail package Liquor, Beer & Wine license to be used in connection with S. S. Paek Enterprises, Inc DBA Overpass Package Store located at 3745 Peach Orchard Rd. District 6. Super District 10. (Approved by Public Services Committee December 7, 2009) Attachments 12. Motion to approve New Ownership Application: A. N. 09 - 110: A request by Amarjit Kaur for a retail package Beer & Wine license to be used in connection with A. M. P. M. Food Store, Inc. located at 1898 Gordon Hwy. District 5. Super District 9. (Approved by Public Services Committee December 7, 2009) Attachments 13. Motion to approve New Ownership Application: A. N. 09 - 111: A request by Jia Ping Lin for an on premise consumption Liquor , Beer & Wine license to be used in connection with Miyako Sushi Steakhouse located at 2801 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Attachments 14. Motion to approve New Application: A. N. 09 - 112: A request by Barbara F. Ogden for a retail package Beer & Wine license to be used in connection with Georgia CVS Pharmacy, LLC DBA CVS Pharmacy #4583 located at 2703 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Attachments 15. Motion to approve a request by Pamela Hall for an extension of time to purchase the Alcohol License for The Grill located at 553 - 559 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee December 7, 2009) Attachments 16. Motion to approve New Ownership Application: A. N. 09 - 114: A request by John H. Fiske for an on premise consumption Liquor, Beer & Wine license to be used in connection with Somewhere In Augusta located at 2820 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Attachments 17. Motion to approve New Ownership Application: A. N. 09 - 115: A request by Ramesh Trehan for a retail package Beer & Wine license to be used in connection with Raceway #868 located at 3021 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Attachments 18. Motion to approve New Ownership Application: A. N. 09 - 113: A request by Dimple Kaur for a retail package Beer & Wine license to be used in connection with Smart Grocery located at 3221 Wrightsboro Rd. District 3. Super District 10. (Approved by Public Services Committee December 7, 2009) Attachments 19. Motion to approve New Application: A. N. 09 - 106: A request by Anthony J. Attachments Evangelista for an on premise consumption Liquor & Beer license to be used in connection with Wheels Corner Pub located at 879 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee December 7, 2009) 20. Motion to approve request for approval to authorize Morris Communications Company, LLC to sub lease their hangar located at 1530 Hangar Road, Augusta Regional Airport, Augusta, Georgia 30906 to Arrow Trading Company. The Augusta Aviation Commission reviewed and approved this request at their September 24, 2009 meeting pending legal review and approval. Legal counsel has reviewed and approved this document. (Approved by Public Services Committee December 7, 2009) Attachments ADMINISTRATIVE SERVICES 21. Motion to approve Energy Efficiency and Conservation Strategy for Augusta. (Approved by Administrative Services Committee December 7, 2009) Attachments PUBLIC SAFETY 22. Motion to approve award of RFP #09-126 Georgia Search and Rescue Protocols Training. (Approved by Public Safety Committee December 7, 2009) Attachments 23. Motion to approve Fishnet Security as the vendor of choice for RFP #09-094B, Blue Coat Web Proxy. (Approved by Public Safety Committee December 7, 2009) Attachments 24. Motion to approve the submission of an application for broadband expansion by Information Technology. (Approved by Public Safety Committee December 7, 2009) Attachments 25. Motion to approve Electrical Design Consultants, Inc. as the vendor of choice for RFP #09-157, Electrical Consultant for Generator and Uninterruptible Power Supply Installation. (Approved by Public Safety Committee December 7, 2009) Attachments 26. Motion to approve changing three job titles at the Augusta 9-1-1 Center at no financial increase to the budget. (Approved by Public Safety Committee December 7, 2009) Attachments FINANCE 27. Motion to approve the replacement of two multipurpose emergency response fire Attachments trucks for the Augusta Fire Department. (Approved by Finance Committee December 7, 2009) 28. Motion to approve the purchase of 1 skid steer loader for the Facilities Maintenance Department-Trees and Landscape Division. (Approved by Finance Committee December 7, 2009) Attachments 29. Motion to approve refund request from the Tax Assessors Office for December, 2009. (Approved by Finance Committee December 7, 2009) Attachments ENGINEERING SERVICES 30. Motion to approve the purchase of furniture, through the state contract with Modern Business Systems, Inc., in the amount of $118,716.90, in conjunction with the renovation of the old Atlanta Gas Light building that is to serve as the AUD maintenance operation center. (Approved by Engineering Services Committee December 7, 2009) Attachments 31. Motion to approve the purchase of a 2010 Fuel and Lube Truck for the Augusta Solid Waste Facility. (Approved by Engineering Services Committee December 7, 2009) Attachments 32. Motion to approve award of the contract for exterior painting of the Municipal Building Annexes and Planning and Zoning Building to United Painting, Inc. of Piedmont, SC in the amount of $27,000. To be funded from SPLOST GL – 323-04- 6211-54-13120. (Approved by Engineering Services Committee December 7, 2009) Attachments 33. Motion to approve funding from the project construction account (CPB# 323- 041110-299823595) in the amount of $28,033.77 for Beams Pavement Maintenance Co. for the subject project as requested by AED. (Approved by Engineering Services Committee December 7, 2009) Attachments 34. Motion to authorize condemnation to acquire title of a property for purchase for Augusta Fire Department Station #10 Construction. PIN: 013-3-001-00-0. (Requested by Commissioner Brigham) (Approved by Engineering Services Committee December 7, 2009) Attachments 35. Motion to approve funding from the project construction account (CPB# 324- 041110-201824117) in the amount of $63,177.23 for Mabus Brothers Construction as Attachments requested by AED. (Approved by Engineering Services Committee December 7, 2009) 36. Motion to authorize execution of Change Order #3 in an amount not to exceed $60,645.00 to Crowder Construction for additional work at the Goodrich Street Raw Water Pumping Station. (Approvedby Engineering Services Committee December 7, 2009) Attachments 37. Motion to approve an option for the purposes of acquiring a Right-of-Way between Monument Leasing Corporation, as owner, and Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road Improvement Project, conveyed in fee simple (3,153 sq. ft.) more or less; and (75 sq. ft.) of permanent easement, and (1,400 sq. ft.) of temporary construction easement from property located at: 1703 Marvin Griffin Road, private, at the purchase price of $2,400.00. (Approved by Engineering Services Committee December 7, 2009) Attachments PETITIONS AND COMMUNICATIONS 38. Motion to approve the minutes of the regular meeting of the Commission held on December 1, 2009 and the Special Called meeting held on December 7, 2009. Attachments APPOINTMENT(S) 39. Motion to approve the appointment of James T. Garren to the Historic Preservation Commission representing District 6. Attachments ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/15/2009 AUGUSTA COMMISSION REGULAR AGENDA 12/15/2009 (Items 40-48) ADMINISTRATIVE SERVICES 40. Motion to approve amending the City's 2008 Action Plan for the Reprogramming of $12,250 in CDBG Funds and $80,000 in HPRP Funds. Attachments FINANCE 41. Consider a request from Paine College for city sponsorship through the purchase of tickets for the 10th Annual Scholarship Masked Ball. Attachments SUBCOMMITTEE Chronic Nuisance Ordinance 42. Update from the Law Department regarding the Chronic Nuisance Ordinance. (Requested by Commissioner Bowles) Attachments Civil Defense Ordinance 43. An Ordinance to amend the Augusta-Richmond County Code Title One, Section 1-7- 2 and to amend the Charter of Augusta-Richmond County, Georgia adopted under and by virtue of the authority of Georgia Constitution, Article 9, Section 2, Paragraph I ("Home Rules for Counties and Municipalities") and to create a new Section 1-7-3; to provide for the defense of Augusta-Richmond County employees; to establish a system of notification; to provide for grounds of refusal; to establish a system of administration; to repeal all Code sections and Ordinances and parts of Code sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Attachments Resolution Designating Media Accommodations 44. Approve Resolution designating accommodations for media during public meetings of the Augusta Richmond County Board of Commissioners and for other purposes. Attachments Solicitation Ordinance 45. An Ordinance to amend Augusta-Richmond County Code Title 6, Chapter 6, Article 3 so as to provide regulations for solicitation, temporary and transient vendors; to provide an effective date; to repeal conflicting Ordinances; and for other purposes. Attachments ADMINISTRATOR 46. Motion to approve SPLOST VI bond resolution and authorize the Mayor and Clerk to sign all necessary documents Attachments ATTORNEY 47. Motion to approve a resolution authorizing the retirement of Alma Stephenson and the settlement of all claims by Alma Stephenson in the aggregate amount of twelve thousand eight hundred ninety-nine dollars and sixty-four cents and three (3) years of retirement calculating based on the salary of $66,807.82 per annum; authorizing the County Administrator to disburse settlement funds; waiving Augusta-Richmond Attachments Upcoming Meetings www.augustaga.gov County Code of Ordinances sections in conflict for this instance only; and for other purposes. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 48. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 12/15/2009 2:00 PM Invocation Department:Clerk of Commission Caption:Reverend Norman V. Carter, Pastor Green Grove Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 12/15/2009 2:00 PM Betty Beard/Calvin Holland Department: Caption:Presentations honoring out-going members of the Augusta Commission Honorables Betty Beard & Calvin Holland. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM United Way Campaign Department: Caption: 2009 ARC United Way Campaign. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Kevin Mack Department: Caption:Mr. Kevin Mack. RE: Augusta Municipal Golf Course. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Patrick Walton Department: Caption:Mr. Patrick Walton. RE: Problems with License and Inspections Department for the year 2006. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Pete Caye Department: Caption:Mr. Pete Caye. RE: Meth Project. (Requested by Commissioner Don Grantham) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planinng Commission Department:Planning Commission Caption: Z-09-63 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following conditions 1) that a 15 foot vegetative buffer be maintained along the north and east property lines; a petition by Bernard Johnson, on behalf of Laney Memorial Park, Inc., requesting a Special Exception to expand an existing cemetery per Section 26-1 (m) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 3.03 acres and will become part of the cemetery that has an address of 620 Laney Walker Boulevard Extension. (Tax Map 061-0-15-03-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: Z-09-66 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following condition 1) that a circular driveway be approved and constructed before a Certificate of Occupancy is issued; a petition by C. James Parker requesting a change of zoning from Zone P-1 (Professional) to Zone B-2 (General Business) affecting property containing approximately 1.02 acres and is known as 3624 Peach Orchard Road. (Tax Map 155-0-056-00-0) DISTRICT 6 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: Z-09-67 – A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by Sherwood Belangia, on behalf of James R. Franklin, requesting to modify conditions to a B-1 (Neighborhood Business) Zoning established in 1999 (Z-99-46) affecting property containing approximately 7 acres and is known as 3633 Wrightsboro Road. (Tax Map 040-0-040-00-0) DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: FINAL PLAT – HOPETOWN VILLAS, PHASE II, SECTION I – S- 791-I - A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by H. Lawson Graham and Associates, on behalf of Joseph F. Adams Jr., requesting final plat approval for Hopetown Villas, Phase 2, Section 1. This residential townhome subdivision is located off Abaco Lane at Swindon Drive, adjacent to Hopetown Villas, Phase 1 and contains 6 lots. (Reviewing agency approval 8-6-09) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: Z-09-62 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following condition 1) that tower be a monopole; a petition by American Tower Corporation, on behalf of Harry E. Dawson Jr., requesting a Special Exception to establish a telecommunication tower per Section 28-A-6 of the Comprehensive Zoning Ordinance for Augusta-Richmond County. The proposed 20 foot wide ingress/egress easement would be located at the southwest corner of the intersection of the southwest right-of-way line of Sibley Road and the southeast right-of-way line of the CSX Railroad Line and will contain a tower compound comprising.23 acres that is located approximately 164 feet from the southeast corner of the intersection of the CSX Railroad line and North Leg Road. DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: Z-09-65 – A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by W. R. Toole Engineers, on behalf of The Salvation Army, requesting a change of zoning from Zone R- 3B (Multiple-family Residential) to Zone P-1 (Professional) with a Special Exception to establish a community center as part of the Kroc Center per Section 20-2 (a) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property located on the southwest corner of the intersection of Eve Street and Crescent Lane containing approximately .9 acres and is known as 105, 111, 113, 119, 123, 127, 131 and 135 Eve Street. A complete list of the tax parcels is available at the Planning Commission office. DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: Z-09-61 – A request for concurrence with the Augusta Richmond County Planning Commission to approve a petition by Larry McCord, on behalf of Galilee Missionary Baptist Church, requesting a Special Exception to expand an existing church and church related activities per Section 26-1 (a) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .46 acres and is currently known as 933, 937 and 941 Cedar Street. (Tax Map 059-2-274-00-0, 059-2-275-00-0 and 059- 2-276-00-0) DISTRICT 1 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Planning Commission Department:Planning Commission Caption: Z-09-64 – A request for concurrence with the Augusta Richmond County Planning Commission to approve with the following condition 1) that the site plan will substantially conform to the concept plan submitted with this petition regarding the 50 foot undisturbed natural buffer on the north and east property lines; a petition by Bluewater Engineering, on behalf of Windsor Spring Baptist Church, requesting a Special Exception to expand an existing church per Section 26-1 (a) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing approximately 11.48 acres and is known as 3692 Windsor Spring Road. (Tax Map 141-0-007-02-0) DISTRICT 4 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspectuions Caption:Motion to approve New Ownership Application: A. N. 09 - 107: A request by Anil Patel for a retail package Beer & Wine license to be used in connection with Om Sai Foodmart, LLC located at 3040 Meadowbrook Drive. District 5. Super District 9. (Approved by Public Services Committee December 7, 2009) Background:This is a new ownership application. Formerly in the name of Falguni Patel. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 108: A request by Soo H. Yun for a retail package Beer & Wine license to be used in connection with Lucky Store located at 1801 Marvin Griffin Rd. District 2. Super District 9. (Approved by Public Services Committee December 7, 2009) Background:This a new ownership application. Formerly in the name of K. C. Smith. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 109: A request by Wang Soo Kim for a retail package Liquor, Beer & Wine license to be used in connection with S. S. Paek Enterprises, Inc DBA Overpass Package Store located at 3745 Peach Orchard Rd. District 6. Super District 10. (Approved by Public Services Committee December 7, 2009) Background:This is a new ownership application. Formerly in the name of Sun Knight. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $2117.50. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 110: A request by Amarjit Kaur for a retail package Beer & Wine license to be used in connection with A. M. P. M. Food Store, Inc. located at 1898 Gordon Hwy. District 5. Super District 9. (Approved by Public Services Committee December 7, 2009) Background:This a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 111: A request by Jia Ping Lin for an on premise consumption Liquor , Beer & Wine license to be used in connection with Miyako Sushi Steakhouse located at 2801 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Background:This is a new ownership application. Formerly Kobi's Steakhouse. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $3327.50. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Application: A. N. 09 - 112: A request by Barbara F. Ogden for a retail package Beer & Wine license to be used in connection with Georgia CVS Pharmacy, LLC DBA CVS Pharmacy #4583 located at 2703 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve a request by Pamela Hall for an extension of time to purchase the Alcohol License for The Grill located at 553 - 559 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee December 7, 2009) Background:This a new location the license was approved at the August 18, 2009 Commission Meeting. Analysis:The applicant meets the requirements of the Augusta Richmond county Alcohol Ordinance. Financial Impact: Alternatives: Recommendation:Licens & Inspections recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 114: A request by John H. Fiske for an on premise consumption Liquor, Beer & Wine license to be used in connection with Somewhere In Augusta located at 2820 Washington Rd. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Background:This is a new ownership application. Formerly in the name of Lewis Blanchard. Analysis:The applicant meets the requirements of the Augusta Richmond Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $3327.50. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 115: A request by Ramesh Trehan for a retail package Beer & Wine license to be used in connection with Raceway #868 located at 3021 Washington Rd. District 7. Super District 10. (Approved by Public Services Committee December 7, 2009) Background:This is a new ownership application. Formerly in the name of Mae Powell. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant wil pay a pro - rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol application Department:License & Inspections Caption:Motion to approve New Ownership Application: A. N. 09 - 113: A request by Dimple Kaur for a retail package Beer & Wine license to be used in connection with Smart Grocery located at 3221 Wrightsboro Rd. District 3. Super District 10. (Approved by Public Services Committee December 7, 2009) Background:This is a new ownership application. Formerly in the name of Chae Pak. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM alcohol license application Department:License & Inspections Caption:Motion to approve New Application: A. N. 09 - 106: A request by Anthony J. Evangelista for an on premise consumption Liquor & Beer license to be used in connection with Wheels Corner Pub located at 879 Broad St. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee December 7, 2009) Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $1870.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM Morris Communication Hangar Sub Lease Department:Augusta Regional Airport Caption:Motion to approve request for approval to authorize Morris Communications Company, LLC to sub lease their hangar located at 1530 Hangar Road, Augusta Regional Airport, Augusta, Georgia 30906 to Arrow Trading Company. The Augusta Aviation Commission reviewed and approved this request at their September 24, 2009 meeting pending legal review and approval. Legal counsel has reviewed and approved this document. (Approved by Public Services Committee December 7, 2009) Background:Morris Communications has additional space in their hangar located on the airport. They requested the Augusta Aviation Commission allow them to sub lease the hangar in order to gain revenues and not allow the hangar to become neglected. Analysis:Since Morris Communications has leaseable space, it is in the best interest of both parties to allow the subleasing of the hangar. This will generate revenue for both the airport and the tenant. Financial Impact:No negative impact but unable to quantify at this time. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 13 Attachment number 1Page 2 of 13 Attachment number 1Page 3 of 13 Attachment number 1Page 4 of 13 Attachment number 1Page 5 of 13 Attachment number 1Page 6 of 13 Attachment number 1Page 7 of 13 Attachment number 1Page 8 of 13 Attachment number 1Page 9 of 13 Attachment number 1Page 10 of 13 Attachment number 1Page 11 of 13 Attachment number 1Page 12 of 13 Attachment number 1Page 13 of 13 Commission Meeting Agenda 12/15/2009 2:00 PM Consider the reprogramming of CDBG and HPRP Grant Funds Department:Housing & Community Development Department Caption:Motion to approve amending the City's 2008 Action Plan for the Reprogramming of $12,250 in CDBG Funds and $80,000 in HPRP Funds. Background:During the year, staff reviews each program's budget to determine if there is a need to reprogram funds from inactive projects and/or to determine if there is a need to reallocate funds forfeited by agencies. The intent is to readily expend funds in a timely manner. Analysis:Reprogramming of these funds will allow the department to proceed with active projects and expend the funds in a timely manner. Financial Impact:This reprogramming of funds is a reallocation of existing funds. Alternatives:None recommended. Recommendation:Accept the proposed reprogramming of $92,250 in CDBG and HPRP Funds as information and allow staff to solicit public comments for a 30-day period. After the 30-day comment period (November 16, 2009), staff will return and present to Committee and Commission for action the Proposed List of Reprogramming and any public comments received. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Energy Efficiency Conservation Strategy Department:Planning Commission Caption:Motion to approve Energy Efficiency and Conservation Strategy for Augusta. (Approved by Administrative Services Committee December 7, 2009) Background:The City is in receipt of a $1,969,000 grant from the Department of Energy through ARRA for several important energy saving projects. One of the conditions of the grant is that we must complete and submit an “Energy Efficiency and Conservation Strategy” to DOE by December 20, 2009. The City has hired Shaw Engineering to prepare the “Strategy” and they have been working diligently with appropriate Departments to complete it. The Strategy focuses on measures to reduce energy consumption associated with transportation, community assets, and at community facilities. The Strategy includes the following EECBG eligible activities; development of Energy Efficiency Strategy, Traffic signal and street lighting, energy efficiency retro-fits and reduction and capture of methane and greenhouse gasses. Analysis:Shaw will complete the Strategy after a public hearing to be held at 6 p.m. on Thursday, December 3, 2009 and present it to the Committee at the December 7 meeting for approval. Financial Impact:Strategy will identify operational and capital savings for Augusta. The cost of the Strategy will be paid from the Energy Block Grant which is 100% federal. Alternatives:Approve or disapprove the Strategy and lose the grant. Recommendation:Approve the Strategy Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 8 Attachment number 1Page 2 of 8 Attachment number 1Page 3 of 8 Attachment number 1Page 4 of 8 Attachment number 1Page 5 of 8 Attachment number 1Page 6 of 8 Attachment number 1Page 7 of 8 Attachment number 1Page 8 of 8 Commission Meeting Agenda 12/15/2009 2:00 PM Awarding of RFP #09-126 Department:Fire, Chief Howard Willis Caption:Motion to approve award of RFP #09-126 Georgia Search and Rescue Protocols Training. (Approved by Public Safety Committee December 7, 2009) Background:The Augusta Fire Department has received a grant from the Georgia Emergency Management Agency to establish a regional Search and Rescue team to handle major catastrophic rescue emergencies in our area This is a 100% funded grant that provides for a vehicle,equipment and training of rescue team personnel. Analysis:The Augusta Fire Department and the Augusta Procurement Department has completed the Request for Proposal process for a provider for the teaching of the search and rescue protocols necessary for the establishment for the regional rescue team. After review of all of the proposal submittals,Rescue Training Associates was chosen as the best proposalby the Review Committee. Financial Impact:Rescue Training Associates fee for this training is $150,500.00. This is under the ammount budgeted by the grant for this training. Alternatives:None at this time. Recommendation:Award contract for RFP #09-129 to Rescue Training Associates as best proposal. Funds are Available in the Following Accounts: 220-03-9215 54-26120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo September 14, 2009 Purchasing Department of Augusta/ Richmond County RE: RFP #09-126 Georgia Search and Rescue Protocols Training Dear Mrs. Sams, The evaluation committee has completed its work on reviewing the RFP#09-126 for the Georgia Search and Rescue Protocols Training. We have received the Best and Final response from Rescue Training Associates and approve of their proposal. We would now like to proceed with contract negotiations in order to present a contract for commission approval. Respectfully, Byron W. Taylor Special Operations Chief Augusta Fire Department Attachment number 1Page 1 of 1 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Tuesday, July 14, 2009 @ 11:00 a.m. for furnishing: RFP ITEM #09-126 Georgia Search and Rescue Protocols Training for Fire Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Wednesday, July 1, 2009 @ 3:00 p.m. by fax at 706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 4, 11, 18, 25, 2009 Metro Courier June 10, 2009 cc: Tameka Allen Interim Deputy Administrator Howard Willis Fire Department Mike Rogers Fire Department Attachment number 2Page 1 of 1 Ve n d o r s Sa f e t y S o l u t i o n s 46 7 2 B u c i d a R d . Bo y t o n B e a c h , F L 3 3 4 3 6 Sp e c R e s c u e I n t e r n . 26 9 7 I n t e r n a t i o n a l P k w y Vi r g i n i a B e a c h , V A 23 4 5 2 GS M T r a i n i n g A s s . P. O . B o x 5 2 8 6 Ca n t o n , G A 3 0 1 1 4 GA P u b l i c S a f e t y 10 0 0 I n d i a n S p r i n g s Fo r s y t h , G A 3 1 0 2 9 Re s c u e T r a i n i n g A s s . 21 6 0 N . A n d r e w s A v e . Po m p a n o B e a c h , F L 33 0 6 9 Te x a s E n g i n e e r i n g E x t . 30 1 T a r r o w Co l l e g e S t a t i o n , T X 77 8 4 0 St a t e m e n t o f N o n - Di s c r i m i n a t i o n Ye s Y e s Y e s Ye s Co n f l i c t o f I n t e r e s t Ye s Y e s Y e s Ye s RF P F o r m No t P r o p e r l y Ex e c u t e d No t P r o p e r l y Ex e c u t e d Ye s Ye s Co n t r a c t o r A f f i d a v i t & A g r e e m e n t No t P r o p e r l y Ex e c u t e d Ye s Y e s Ye s Su b c o n t r a c t o r Af f i d a v i t Ye s Y e s Y e s Ye s No n - C o l l u s i o n Af f i d a v i t o f B i d d e r / Of f e r o r No t P r o p e r l y Ex e c u t e d No t P r o p e r l y Ex e c u t e d Ye s Ye s No n - C o l l u s i o n Af f i d a v i t o f Su b c o n t r a c t o r Ye s Y e s Y e s Ye s Lo c a l S m a l l Bu s i n e s s Go o d F a i t h E f f o r t s Ye s Y e s Y e s Ye s Lo c a l S m a l l Bu s i n e s s Su b c o n t r a c t o r / Su p p l i e r Ut i l i z a t i o n P l a n Ye s Y e s Di d N o t Su b m i t Ye s Ad d e n d u m 1 Di d N o t Ac k n o w l e d g e Ye s Y e s Ye s Or i g i n a l No n - C o m p l i a n t N o n - C o m p l i a n t N o n - C o m p l i a n t Y e s Ei g h t C o p i e s Ye s Fe e P r o p o s a l Ye s RF P I t e m # 0 9 - 1 2 6 Ge o r g i a S e a r c h a n d R e s c u e P r o t o c o l s T r a i n i n g fo r t h e C i t y o f A u g u s t a - F i r e D e p a r t m e n t RF P O p e n i n g D a t e : F r i d a y , J u l y 1 7 , 2 0 0 9 @ 1 1 : 0 0 a . m . Attachment number 3Page 1 of 1 1. Professional qualifications necessary for satisfactory performance of required services. ( Maxium of 25 points) 21 2. Specialized experience and technical competence in the type of work required. (Maxium of 25 points) 22 3. Capacity to accomplish the work in the required time. ( Maxium of 20 points)19.6 4. Past performance on contracts with Government agencies, private agencies, private industry in terms of cost control, quality work, and compliance with performance schedules. Document by references and other means. (Maxium of 10 points) 7.6 5. Location in the general geographical area of the project and knowledge of the locality of the project. ( Maxium of 10 Points) 5.6 6. Firm’s understanding of work to be done. means. ( Maxium of 10 Points)9.6 Total (Maximum of 100 points) 85.4 Rescue Training Ass. 2160 N. Andrews Ave. Pompano Beach, FL 33069 Evaluation Criteria Comments: Cumulative Evaluation Sheet - RFP Item #09-126 Georgia Search & Rescure Protocals Training Augusta Fire Department Monday, July 20, 2009 @ 10:00 a.m. Attachment number 4Page 1 of 1 September 14, 2009 Purchasing Department of Augusta/ Richmond County RE: RFP #09-126 Georgia Search and Rescue Protocols Training Dear Mrs. Sams, The evaluation committee has completed its work on reviewing the RFP#09-126 for the Georgia Search and Rescue Protocols Training. We have received the Best and Final response from Rescue Training Associates and approve of their proposal. We would now like to proceed with contract negotiations in order to present a contract for commission approval. Respectfully, Byron W. Taylor Special Operations Chief Augusta Fire Department Attachment number 5Page 1 of 1 SPEC RESCUE INTERNATIONAL PARKWAY 4, SUITE 198 2697 INTERNATIONAL PARKWAY VIRGINIA BEACH, VA 23452 SAFETY SOLUTIONS INC. 4672 BUCIDA RD. BOYNTON BEACH, FL 33436 ATTN: MATT MOSELEY GSM TRAINING ASSOCIATES, LLC P. O. BOX 5286 CANTON, GA 30114 RESCUE TRAINING ASSOCIATES 2160 N. ANDREWS AVE. POMPANO BEACH, FL 33069 TEXAS ENGINEERING EXT. SVCS. TEXAS A & M UNIVERSITY SYSTEM EMERGENGY SVCS. TRAINING INST. 301 TARROW COLLEGE STATION, TX 77840-7896 Howard Willis Fire Administration ANIC Building Laney Walker Blvd. Mike Rogers Fire Administration ANIC Building Laney Walker Blvd. Yvonne Gentry DBE Office Hatcher Building RFP 09-126 Georgia Search & Rescue Protocols Training mailed 6/4/09 RFP 09-126 Georgia Search & Rescue Protocols Training Fire Department RFP Open Wed. 7/14/09 @ 11:00 a.m. Attachment number 6Page 1 of 1 Attachment number 7Page 1 of 1 Attachment number 8Page 1 of 2 Attachment number 8Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM Blue Coat Web Proxy Department:Information Technology Caption:Motion to approve Fishnet Security as the vendor of choice for RFP #09- 094B, Blue Coat Web Proxy. (Approved by Public Safety Committee December 7, 2009) Background:The Information Technology Department and Procurement produced an RFP to solicit bids for the purpose of obtaining a Blue Coat Web Proxy solution to monitor and protect web traffic going in and out of the City of Augusta Network. A Blue Coat Web Proxy will give Information Technology the ability to monitor, report, block or check for viruses/spyware that is conducted via Internet web traffic. Additionally, this solution will block sites not suitable for viewing and any other non-business related websites. By installing a Blue Coat Web Proxy we can monitor traffic to insure that Augusta’s Internet bandwidth is being used primarily for business use. While no solution provides impenetrable protection from malicious activity, this solution will add an additional layer of protection that we do not currently have. Analysis:FishNet Security is a national leader in Information Security solutions, integration, and professional managed services. Since its founding in 1996, FishNet Security continues to be a market leader in helping businesses, government, educational institutions, and other organizations define the true risks in their environment and deploy the right solutions and technologies to ensure the continued success of day-to-day operations and objectives. Financial Impact:The Bluecoat Web Proxy cost is approximately $51,408.80. This funding is available in the 2009 Information Technology Capital Budget. 272015410/5424510 Alternatives:Do not proceed with a Web Proxy Solution and continue without the capabilities identified within this proposal. Recommendation:Approve Fishnet Security as the vendor of choice for RFP #09-094B, Blue Coat Web Proxy. Funds are Available in the Following Accounts: 272015410/5424510 Cover Memo REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Ve n d o r s AT & T 36 2 6 W a l t o n W a y E x t S t e 1 Au g u s t a , G A 3 0 9 0 9 Fi s h n e t S e c u r i t y 11 6 0 5 H a y n e s B r i d g e R d , S t e 4 5 0 Al p h a r e t t a , G A 3 0 0 0 9 St a t e m e n t o f N o n - Di s c r i m i n a t i o n YE S Y E S Co n f l i c t o f I n t e r e s t YE S Y E S RF Q F o r m YE S Y E S Co n t r a c t o r A f f i d a v i t & Ag r e e m e n t YE S Y E S Su b c o n t r a c t o r A f f i d a v i t YE S Y E S No n - C o l l u s i o n A f f i d a v i t of B i d d e r / O f f e r o r YE S Y E S No n - C o l l u s i o n Af f i d a v i t o f Su b c o n t r a c t o r YE S Y E S Lo c a l S m a l l B u s i n e s s Go o d F a i t h E f f o r t YE S Y E S Lo c a l S m a l l B u s i n e s s Su b c o n t r a c t o r / Su p p l i e r Ut i l i z a t i o n P l a n YE S Y E S Or i g i n a l YE S Y E S Se v e n ( 7 ) C o p i e s YE S Y E S Fe e P r o p o s a l YE S Y E S RF P I t e m # 0 9 - 0 9 4 B Bl u e C o a t W e b P r o x y fo r t h e C i t y o f A u g u s t a - I n f o r m a t i o n T e c h n o l o g y D e p a r t m e n t RF P O p e n i n g D a t e : W e d n e s d a y , S e p t e m b e r 2 , 2 0 0 9 @ 1 1 : 0 0 a . m . Pa g e 1 o f 1 Attachment number 2Page 1 of 1 PTS. 1. Ability to meet Augusta, GA requirements and expectations.20 10 18 2. Quality of solution and security expertise.20 12 18 3. Quality of support services and personnel.20 17 17 4. Technology 15 13 15 5. Completeness of proposal.15 7.3 12 6. Cost 5 2.3 5 TOTAL 61.6 85 Fishnet Security 11605 Haynes Bridge Rd, Ste 450 Alpharetta, GA 30009 Evaluation Criteria Comments: Cumulative Evaluation RFP Item #09-094B Blue Coat Web Proxy For the City of Augusta – Information Technology AT&T 3626 Walton Way Ext Ste 1 Augusta, GA 30909 Attachment number 3Page 1 of 1 FISHNET SECURITY ATTN DAVID BURKE 11605 HAYNES BRIDGE RD STE 450 ALPHARETTA GA 30009 AT&T ATTN DEBBIE BYRD 3626 WALTON WAY EXT STE 1 AUGUSTA GA 30909 FISHNET SECURITY & AT&T MAILED FEDEX SEE ATTACHED RECEIPT COPY TAMEKA ALLEN INFORMATION TECHNOLOGY GARY HEWITT INFORMATION TECHNOLOGY KEVIN LUCE INFORMATION TECHNOLOGY YVONNE GENTRY DBE COORDINATOR RFP ITEM #09-094B BLUE COAT WEB PROXY FOR INFORMATION TECHNOLOGY RFP DUE: WED 9/2/09 @ 11:00 A.M. Attachment number 4Page 1 of 1 Attachment number 5Page 1 of 1 Attachment number 6Page 1 of 2 Attachment number 6Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM Broadband Grant Application Department:Information Technology Caption:Motion to approve the submission of an application for broadband expansion by Information Technology. (Approved by Public Safety Committee December 7, 2009) Background:The Recovery Act appropriated $7.2 billion and directed the Department of Agriculture’s Rural Utilities Service (RUS) and The Department of Commerce's National Telecommunications Information Administration (NTIA) to expand broadband access to unserved and underserved communities across the U.S., increase jobs, spur investments in technology and infrastructure, and provide long-term economic benefits. The result is the RUS Broadband Initiatives Program (BIP) and the NTIA Broadband Technology Opportunities Program (BTOP). BIP will make loans and grants for broadband infrastructure projects in rural areas. BTOP will provide grants to fund broadband infrastructure, public computer centers and sustainable broadband adoption projects. Analysis:Information Technology has evaluated the need for the expansion of broadband in Augusta. The funding available through the RUS Broadband Initiatives Program (BIP) and the NTIA Broadband Technology Opportunities Program (BTOP) would allow us to move forward with this expansion and reduce the capital expense. This opportunity would provide the funding necessary to produce a sustainable expansion that would otherwise not be possible. This grant would provide an 80% funding reimbursement. The proposed business analysis and funding requirements will be brought back to the Commission for approval prior to proceeding. No penalties currently exist for the submission, removal or modification of this application. Financial Impact:At this time there is no financial impact. Any future financial impact will be submitted to the Commission for approval prior to proceeding. Alternatives:Do not approve the submission of an application for broadband expansion by Information Technology. Recommendation:Approve the submission of an application for broadband expansion by Information Technology. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Electrical Consultant for Generator and Uninterruptible Power Supply Installation Department:Information Technology Caption:Motion to approve Electrical Design Consultants, Inc. as the vendor of choice for RFP #09-157, Electrical Consultant for Generator and Uninterruptible Power Supply Installation. (Approved by Public Safety Committee December 7, 2009) Background:The Information Technology (IT) Department and Procurement produced an RFP to solicit bids for the review and analysis of the components to be protected by a proposed Uninterruptable Power Supply and Generator System. The selected vendor will identify the proper sizing and service of the Electrical Consultant for Generator and Uninterruptible Power Supply that we need to protect the IT Data Center and equipment. Analysis:IT currently utilizes an uninterruptible power supply that is over twenty (20) years old. Service parts availability can no longer be guaranteed by the manufacturer. We also need to provide auxiliary power by way of a generator in the event of an extended commercial power disruption to provide continued operation for emergency services. Additionally, Electrical Design Consultants, Inc. may be utilized to review and analyze the components to be protected by a proposed Uninterruptable Power Supply and Generator System at Information Technology’s Disaster Recovery site. Financial Impact:Electrical Design Consultants, Inc. has proposed a contract that covers the evaluation, design, bidding and installation inspections. Fees would be paid in the amount of $9,000.00, of which 70% will be paid at project bidding and the remainder at the closing of the contract. Funds are available in Information Technology’s approved budget. Alternatives:Continuing with the existing equipment. The equipment is currently functional. However, it is far past its projected life cycle. Recommendation:Approve Electrical Design Consultants, Inc. as the vendor of choice for RFP #09-157, Electrical Consultant for Generator and Uninterruptible Power Supply Installation. Funds are Available in the Following Accounts: G/L 325122110/5239110 J/L 209925004/5239110 Cover Memo REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Cover Memo REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Tuesday, October 13, 2009 @ 11:00 a.m. for furnishing: RFP ITEM #09-157 Electrical Consultant for Generator & Uninterruptible Power Supply Installation for Information Technology RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, September 29, 2009 @ 3:00 p.m. by fax at 706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 3, 10, 17, 24, 2009 Metro Courier September 9, 2009 cc: Tameka Allen Interim Deputy Administrator Gary Hewitt Information Technology Tommy Brown Information Technology Attachment number 1Page 1 of 1 VENDORS ORIGINAL 6 COPIES FEE PROPOSAL ADDENDUM Electrical Design Consultants 1201 Broad Street, Suite A Augusta, GA 30901 YES YES YES YES P M & A Consulting Engineers 609 Broad Street Augusta, GA 30901 YES YES YES YES Johnson Laschober & Assoc 1296 Broad Street Augusta, GA 30901 Zel Engineers 435 Telfair Street Augusta, GA 30901 RFP Item #09-157 Electrical Consultant for Generator & Uninterruptible Power Supply Installation for the City of Augusta - Information Technology Department RFP Opening Date: Tuesday, October 13, 2009 @ 11:00 a.m. NON-COMPLIANT DID NOT RETURN LOCAL SMALL BUSINESS SUPPLIER UTILIZATION PLAN FORM SUBMITTED NO BID RESPONSE Page 1 of 1 Attachment number 2Page 1 of 1 Evaluator #____________ Criteria Points Electrical Design Consultants 1201 Broad Street, Suite A Augusta, GA 30901 P M & A Consulting Engineers 609 Broad Street Augusta, GA 30901 1. Overall quality of the proposal including responsiveness and conformance to RFP requirements for content and format. 40 35 33.3 2. Vendors’ past performance and experience related to services required in the RFP.35 30 31.7 3. Completeness of proposal. 10 8.3 7 4. Vendors’ provided service portfolio as requested in the RFP.10 10 10 5. Vendors’ price discount provided in response to the RFP.5 5 2.7 Total 100 88.3 84.7 Cumulative Evaluation Sheet - RFP Item #09-157 Electrical Consultant for Generator & Uninterruptible Power Supply Installation for the City of Augusta - Information Technology Department October 26, 2009 @ 10:00 a.m. Comments: Page 1 of 1 Attachment number 3Page 1 of 1 Attachment number 4Page 1 of 1 Attachment number 5Page 1 of 2 Attachment number 5Page 2 of 2 Attachment number 6Page 1 of 4 Attachment number 6Page 2 of 4 Attachment number 6Page 3 of 4 Attachment number 6Page 4 of 4 Commission Meeting Agenda 12/15/2009 2:00 PM Job Title changes Department:Augusta 9-1-1 Center Caption:Motion to approve changing three job titles at the Augusta 9-1-1 Center at no financial increase to the budget. (Approved by Public Safety Committee December 7, 2009) Background:The current job titles cover three seperate offices but the job responsibilities overlap due to the requirements of each job. This change would provide a better description of the job functions and provide a reporting structure that would enhance the effectiveness of each position. Analysis:Change the job titles and reporting structure provides a for a more efficient overal operation. Updated job descriptions have been developed for each position. The Human Resources Department has reviewed this proposal and supports the changes. Financial Impact:There is no financial impact to the current or future budgets as the pay classes do not change. Alternatives: Recommendation:Approve the changes outlined and the updated job descriptions. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Human Resources. Law. Administrator. Clerk of Commission Cover Memo 9-1-1 Director Training Coordinator Quality Assurance Supervisor MSAG Coordinator Proposal to create an Office of Professional Standards for Augusta 9 The proposal creates no new positions for Augusta 9 affected positions, nor adds any personnel costs to the existing 9 Overview Create an Office of Professional Standards with a Standards Manager and Standards Coordinator working under the direction of a Standards Administrator. Chart A depicts the current reporting structure for the positions and Chart B depicts the changed repo Chart A Change the Job Title and Description for the following positions to work in the Office of Professional Standards: Current Title Training Coordinator Quality Assurance Supervisor MSAG Coordinator Background The Augusta 9-1-1 Center provide Responders. This link must maintain a high level of service not only in the cu but in the First-First Responders role. A well trained and professional Communication Officer will often be the difference between surviving an incident, escalating an incident or protecting a crime scene since they have the first cont the caller that will help stabilize the situation or even render life saving instructions arrives. It is this service, pre-arrival instructions and post dispatch instructions, that requi Communication Officer to adhere to the best practices concept for delivery of the 9 Quality Assurance Supervisor 9-1-1 Director Standards Administrator Standards Manager Standards Coordiantor Proposal to create an Office of Professional Standards for Augusta 9 The proposal creates no new positions for Augusta 9-1-1, does not change the pay grade for the affected positions, nor adds any personnel costs to the existing 9-1-1 Budget. Create an Office of Professional Standards with a Standards Manager and Standards Coordinator working under the direction of a Standards Administrator. Chart A depicts the current reporting structure for the positions and Chart B depicts the changed reporting structure. Chart B Change the Job Title and Description for the following positions to work in the Office of New Title Training Coordinator Standards Administrator Supervisor Standards Manager MSAG Coordinator Standards Coordinator 1 Center provides the essential link between the citizen and the Public Safety Responders. This link must maintain a high level of service not only in the customer service role First Responders role. A well trained and professional Communication Officer will often be the difference between surviving an incident, escalating an incident or protecting a crime scene since they have the first contact and, if properly trained, can provide instructions to the caller that will help stabilize the situation or even render life saving instructions arrival instructions and post dispatch instructions, that requi Communication Officer to adhere to the best practices concept for delivery of the 9 Proposal to create an Office of Professional Standards for Augusta 9-1-1 1, does not change the pay grade for the Create an Office of Professional Standards with a Standards Manager and Standards Coordinator working under the direction of a Standards Administrator. Chart A depicts the current reporting Change the Job Title and Description for the following positions to work in the Office of s the essential link between the citizen and the Public Safety stomer service role First Responders role. A well trained and professional Communication Officer will often be the difference between surviving an incident, escalating an incident or protecting a act and, if properly trained, can provide instructions to the caller that will help stabilize the situation or even render life saving instructions until help arrival instructions and post dispatch instructions, that require the Communication Officer to adhere to the best practices concept for delivery of the 9-1-1 Service. Attachment number 1Page 1 of 11 To ensure the Augusta 9-1-1 Center adheres to the best practices concept and provides quality customer service, it is essential to review and evaluate the recordings made of calls and provide ongoing training to each Communication Officer based on the results of these evaluations. Integral to this operation is the maintenance of all databases used to assure valid and up to date information. Therefore the maintenance of professional standards of the Center includes the review process, the training process and the database integrity process. Additionally, it is imperative that the Augusta 9-1-1 Center attract and retain highly qualified personnel with the self motivation to deliver the service and with the background to be able to receive State Certification by the Georgia Peace Officer Standards and Training Council. The cooperative effort of the personnel assigned to the Office of Professional Standards would provide the impetus and ability to properly screen and evaluate potential applicants for these sensitive positions and ensure they meet the standards required by Augusta and the State of Georgia. Currently, the positions performing these functions work together to accomplish the various goals but are set up as independent functions with one overseeing training, one overseeing the Quality Improvement function and one oversees the database and information verification function. While this has been a functional working relationship the jobs overlap to such a degree that by combining the three positions, with one person responsible to the Director for these functions, effectiveness and efficiency will increase. All three positions establish standards of work for the Communication Officer and require ongoing training, evaluation and review to ensure compliance to the best practice concept. Justification and Costs The background information provides the conceptual justification for merging these three positions under one Office of Professional Standards. The jobs overlap to such an extinct as to often blur any separation of duties and each position is dependent on the other to accomplish its individual goals. Therefore the logical approach is to place one Standards Administrator over the functions to help delineate the lines of responsibility for each and to guarantee accomplishment of the overall Performance Objective of “Delivering high quality service to the public we serve.” The Standards Manager and the Standards Coordinator would provide the ability for review, evaluation and development of training goals and criteria to provide the path to continued improvement of the service. There will be no increase in costs associated with this proposal only modification of existing job descriptions to accommodate the title changes and to better define the roles. The only other changes would be the organizational chart modifications as shown in this document and revision of the Augusta 9-1-1 Center Policy Manual to include the renaming of the affected positions. Attached are the modified Job Descriptions for each position. Attachment number 1Page 2 of 11 Augusta-Richmond County Job Description Approved Title: Standards Administrator Job Code: FLSA Classification Exempt Working Job Title: Standards Administrator Pay Grade: 51 Date Revised: Nov 2009 Department: 9-1-1Communciation Center Original Date Prepared: November 2009 Reports to: Director 9-1-1 Does the position have Direct Reports? YES NO If Yes, What is the Title of the position that reports to this position? Standards Manager & Standards Coordinator Is this Position Safety Sensitive? YES NO GENERAL SUMMARY: Oversees the Office Of Professional Standards and Coordinates, develops, and trains employees in answering E911 Public Safety Answering Positions (PSAP) and Law Enforcement/Fire radio talk groups and telephones within the guidelines of local, state, and federal laws, County ordinances, policies and procedures, departmental regulations, and established priorities. Reports to Director or other designated person and works with co-workers, directors, employees, vendors, and training professionals to improve communication skills and abilities. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS 1. Schedules Quality Assurance Review meetings to ensure compliance with existing policies and procedures. 2. Evaluates employees, analyzes and identifies communication and skill requirements, and translates needs into workshop and remedial training modules. 3. Develops, and revises workbooks and class instructional materials associated with standard and customized workshops. 4. Schedule training classes to include Basic Communication Officer training as mandated by state law, advanced certification levels of dispatch and In Service training. 5. Provides on-site support to communication officers, and assists in resolving Computer Aided Dispatch automation problems. 6. Conduct background investigations of applicants and schedule activities related to pre employment processing. 7. Other duties as assigned. Percentage Describe the duties and responsibilities of the position in the spaces provided below and assign a percentage of the time spent on each area on the left column space % Schedules Quality Assurance Review meetings to ensure compliance with existing policies and procedures. % Evaluates employees, analyzes and identifies communication and skill requirements, and translates needs into workshop and remedial training modules. % Develops, and revises workbooks and class instructional materials associated with standard and customized workshops. % Schedule training classes to include Basic Communication Officer training as mandated by state law, advanced certification levels of dispatch and In Service training. % Provides on-site support to communication officers, and assists in resolving Computer Aided Dispatch automation problems. % Conduct background investigations of applicants and schedule activities related to pre employment processing. 100% Total 100 This section’s percentage must equal 100% Attachment number 1Page 3 of 11 Required Minimum Qualifications Education: BA/BS in related occupational field of study or equivalent level of education or experience, Basic Communications Officer and EMD Certification. Experience: 5+ years in Public Safety and sufficient experience to perform principal duties and responsibilities, usually associated with formal classroom instruction and course design, development and implementation. Knowledge Skills and Abilities: • Considerable knowledge of an E911 PSAP and Law Enforcement/Fire radio system. • Proficiency in classroom presentations and motivation skills for adult learners. • Proficiency in planning, designing, and developing training modules, formal workbooks, and associated class materials, organization, and interpersonal relations. • Good communication skills, both oral and written. • Demonstrated ability to work independently. CERTIFICATION: • Possession of or ability to readily obtain state certification as a Basic Communication Officer as required by OCGA §35-8-23. • Possession of or ability to readily obtain state certification as an Instructor as required by Georgia POST. • Possession of or ability to readily obtain certification as a Emergency Police Dispatcher. • Possession of or ability to readily obtain certification as a Emergency Fire Dispatcher. • Possession of or ability to readily obtain certification as a Emergency Medical Dispatcher. OTHER: May supervise and train designated subordinate personnel Does this position require staff call up in an emergency situation? Yes No Is travel from office to other locations required of this position? Yes No If yes, what is the percentage of travel involved? Less than 50%? Yes No More than 50%? Yes No PHYSICAL REQUIREMENTS: Please indicate a yes or no as applicable below Occasional lifting of light objects less than 75lbs. Yes No Intermittent sitting Yes No Standing Yes No Stooping Yes No Stooping Yes No Crouching Yes No Walking Yes No Reaching Yes No Pulling Yes No Fingering Yes No Grasping Yes No Feeling Yes No Talking Yes No Hearing Yes No Seeing Yes No Repetitive Motions Yes No Is work performed in an office setting? Yes No Attachment number 1Page 4 of 11 FINANCIAL RESPONSIBILITY: Is this position involved in a budgetary or financial approval responsibility? Yes No If yes, please indicate size of budget or financial approval responsibility in annual dollar amount: $__________ TRAINING & SUPERVISORY RESPONSIBILITY: How many people are being supervised or trained? None NOTE: AS REQUIRED MAY SERVE AS ACTING DIRECTOR/ASSISTANT DIRECTOR. One staff Yes No Two to five staff Yes No Six to ten staff Yes No More than ten staff Yes No The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Employee Date ______________________________________________________ ______________________ Line or Staff Management Date ______________________________________________________ ______________________ Department Director Date ______________________________________________________ ______________________ Compensation Administration Staff Date ______________________________________________________ ______________________ HR Director Date Attachment number 1Page 5 of 11 Augusta-Richmond County Job Description Approved Title: Standards Manager Job Code: FLSA Classification Exempt Working Job Title: Standards Manager Pay Grade: 49 Date Revised: Nov 2009 Department: 9-1-1Communciation Center Original Date Prepared: November 2009 Reports to: Director 9-1-1 Does the position have Direct Reports? YES NO If Yes, What is the Title of the position that reports to this position? Is this Position Safety Sensitive? YES NO GENERAL SUMMARY: The Standards Manager is answerable to the Standards Administrator and ultimately the Director. Coordinates, develops, and trains employees in answering E911 Public Safety Answering Positions (PSAP) and Law Enforcement/Fire radio talk groups and telephones within the guidelines of local, state, and federal laws, County ordinances, policies and procedures, departmental regulations, and established priorities. Works with co-workers, directors, employees, vendors, and training professionals to improve communication skills and abilities. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS 1. To review all Log Tapes on a predetermined schedule 2. To maintain equipment and inspection of equipment to ensure serviceability. 3. To handle complaints regarding the Center from other agencies, and the general public and initiate investigations regarding the same. 4. To serve as a Training Officer for all training involving protocols, and to submit needs to the Center Training Coordinator. 5. To serve on committees and panels as needs require. 6. To supervise the training and evaluation of personnel in the use of dispatch protocols. 7. Serves as a resource to subordinate personnel. 8. Other duties as assigned. Percentage Describe the duties and responsibilities of the position in the spaces provided below and assign a percentage of the time spent on each area on the left column space 50% To review all Log Tapes on a predetermined schedule 10% To maintain equipment and inspection of equipment to ensure serviceability. 5% To handle complaints regarding the Center from other agencies, and the general public and initiate investigations regarding the same. 20% To serve as a Training Officer for all training involving protocols, and to submit needs to the Center Training Coordinator. 5% To serve on committees and panels as needs require. 10% To supervise the training and evaluation of personnel in the use of dispatch protocols. Serves as a resource to subordinate personnel. 100% Total 100 This section’s percentage must equal 100% Required Minimum Qualifications Education: BA/BS degree in related occupational field of study or equivalent level of education or experience, Basic Communications Officer and EMD Certification. Experience: 3+ years experience as a 9-1-1 Communications Officer, performing principal duties and responsibilities usually associated with completion of apprenticeship/internship Attachment number 1Page 6 of 11 Knowledge Skills and Abilities: • Considerable knowledge of Radio/Telephone procedures and equipment. • Proficiency in working within deadlines, interpersonal communication, and report preparation. • Demonstrated ability to supervise and interact with subordinate personnel. • Good communication skills, both oral and written. • Demonstrated ability to work independently. • Considerable knowledge of operations of governmental departments and procedures, governmental and departmental policies, and applicable state and local rules and regulations. • Strong organizational and proofreading skills. • Skill in the operation of computers. CERTIFICATION: • Possession of or ability to readily obtain state certification as a Basic Communication Officer as required by OCGA §35-8-23. • Possession of or ability to readily obtain state certification as an Instructor as required by Georgia POST. • Possession of or ability to readily obtain certification as a Emergency Police Dispatcher. • Possession of or ability to readily obtain certification as a Emergency Fire Dispatcher. • Possession of or ability to readily obtain certification as a Emergency Medical Dispatcher. OTHER: May supervise and train designated subordinate personnel Does this position require staff call up in an emergency situation? Yes No Is travel from office to other locations required of this position? Yes No If yes, what is the percentage of travel involved? Less than 50%? Yes No More than 50%? Yes No PHYSICAL REQUIREMENTS: Please indicate a yes or no as applicable below Occasional lifting of light objects less than 75lbs. Yes No Intermittent sitting Yes No Standing Yes No Stooping Yes No Stooping Yes No Crouching Yes No Walking Yes No Reaching Yes No Pulling Yes No Fingering Yes No Grasping Yes No Feeling Yes No Talking Yes No Hearing Yes No Seeing Yes No Repetitive Motions Yes No Is work performed in an office setting? Yes No FINANCIAL RESPONSIBILITY: Is this position involved in a budgetary or financial approval responsibility? Yes No If yes, please indicate size of budget or financial approval responsibility in annual dollar amount: $__________ Attachment number 1Page 7 of 11 TRAINING & SUPERVISORY RESPONSIBILITY: How many people are being supervised or trained? None NOTE: AS REQUIRED MAY SERVE AS ACTING ASSISTANT DIRECTOR. One staff Yes No Two to five staff Yes No Six to ten staff Yes No More than ten staff Yes No The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Employee Date ______________________________________________________ ______________________ Line or Staff Management Date ______________________________________________________ ______________________ Department Director Date ______________________________________________________ ______________________ Compensation Administration Staff Date ______________________________________________________ ______________________ HR Director Date Attachment number 1Page 8 of 11 Augusta-Richmond County Job Description Approved Title: Standards Coordinator Job Code: FLSA Classification Non-Exempt Working Job Title: Standards Coordinator Pay Grade: 42 Date Revised: Nov 09 Department: 9-1-1Communciation Center Original Date Prepared: November 2009 Reports to: Director 9-1-1 Does the position have Direct Reports? YES NO If Yes, What is the Title of the position that reports to this position? Is this Position Safety Sensitive? YES NO GENERAL SUMMARY: The Standards Coordinator is answerable to the Standards Administrator and ultimately the Director. The Standards Coordinator is responsible for any duties assigned or delegated by the Standards Administrator or the Director. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS 1. To update and maintain the GEO file in the Computer Aided Dispatch System. 2. To edit and maintain CAD information relating to street and neighborhood additions in the GIS Mapping System. 3. To work closely with the Planning and Zoning Department for verification of streets in Augusta- Richmond County. 4. To work closely with the company charged with maintaining ANI and ALI information of the 9-1-1 System and to verify the accuracy of the same. 5. To work closely with other Communication Officers to ensure the relay of information critical to the Public Safety Response. 6. To receive and properly disseminate GCIC/NCIC information as governed by Georgia Law and GCIC policies and procedures. 7. To fill-in as needed for any position (Vacations, Holidays, Sick, Breaks, and Shortage of Personnel). 8. To maintain equipment and inspection of equipment to ensure serviceability. 9. Other duties as assigned. Percentage Describe the duties and responsibilities of the position in the spaces provided below and assign a percentage of the time spent on each area on the left column space 50% To update and maintain the GEO file in the Computer Aided Dispatch System. 10% To edit and maintain CAD information relating to street and neighborhood additions in the GIS Mapping System. 5% To work closely with the Planning and Zoning Department for verification of streets in Augusta-Richmond County. 10% To work closely with the company charged with maintaining ANI and ALI information of the 9-1-1 System and to verify the accuracy of the same. 10% To work closely with other Communication Officers to ensure the relay of information critical to the Public Safety Response. 5% To receive and properly disseminate GCIC/NCIC information as governed by Georgia Law and GCIC policies and procedures. 1% To fill-in as needed for any position (Vacations, Holidays, Sick, Breaks, and Shortage of Personnel). 9% To maintain equipment and inspection of equipment to ensure serviceability. Attachment number 1Page 9 of 11 100% Total 100 This section’s percentage must equal 100% Required Minimum Qualifications Education: High School diploma, trade school, or equivalent level of education. Basic Communications Officer and EMD Certification or the ability to achieve the same within six months of being employed. Experience: Experience in communication and dealing with the public, perform principal duties and responsibilities usually associated with completion of apprenticeship/internship. Knowledge Skills and Abilities: • Considerable knowledge of Radio/Telephone procedures and equipment. • Proficiency in working within deadlines, interpersonal communication, and report preparation. • Demonstrated ability to perform multiple tasks at one time. • Strong communication skills, both oral and written. • Demonstrated ability to work independently. • Considerable knowledge of operations of governmental departments and procedures, governmental and departmental policies, and applicable state and local rules and regulations. • Strong understanding of the factors relating to crisis intervention and calming techniques. • Skill in the operation of computers. CERTIFICATION: • Possession of or ability to readily obtain state certification as a Basic Communication Officer as required by OCGA §35-8-23. • Possession of or ability to readily obtain certification as a Emergency Police Dispatcher. • Possession of or ability to readily obtain certification as a Emergency Fire Dispatcher. • Possession of or ability to readily obtain certification as a Emergency Medical Dispatcher. OTHER: May supervise and train designated subordinate personnel Does this position require staff call up in an emergency situation? Yes No Is travel from office to other locations required of this position? Yes No If yes, what is the percentage of travel involved? Less than 50%? Yes No More than 50%? Yes No PHYSICAL REQUIREMENTS: Please indicate a yes or no as applicable below Occasional lifting of light objects less than 75lbs. Yes No Intermittent sitting Yes No Standing Yes No Stooping Yes No Stooping Yes No Crouching Yes No Walking Yes No Reaching Yes No Pulling Yes No Fingering Yes No Grasping Yes No Feeling Yes No Talking Yes No Attachment number 1Page 10 of 11 Hearing Yes No Seeing Yes No Repetitive Motions Yes No Is work performed in an office setting? Yes No FINANCIAL RESPONSIBILITY: Is this position involved in a budgetary or financial approval responsibility? Yes No If yes, please indicate size of budget or financial approval responsibility in annual dollar amount: $__________ TRAINING & SUPERVISORY RESPONSIBILITY: How many people are being supervised or trained? None One staff Yes No Two to five staff Yes No Six to ten staff Yes No More than ten staff Yes No The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW/APPROVALS ______________________________________________________ ______________________ Employee Date ______________________________________________________ ______________________ Line or Staff Management Date ______________________________________________________ ______________________ Department Director Date ______________________________________________________ ______________________ Compensation Administration Staff Date ______________________________________________________ ______________________ HR Director Date Attachment number 1Page 11 of 11 Commission Meeting Agenda 12/15/2009 2:00 PM 2009 Fire Department Emergency Rescue Vehicle Department:Finance Department, Fleet Management Caption:Motion to approve the replacement of two multipurpose emergency response fire trucks for the Augusta Fire Department. (Approved by Finance Committee December 7, 2009) Background:The Augusta Fire Department is requesting the purchase of two multipurpose emergency response trucks to replace two older units currently in their fleet. The replaced units are a 1994 model, asset number 940080, and a 1995 model, asset number 940451. These trucks are to be used at the perimeter stations in McBeam, Georgia, and Blythe, Georgia. The new trucks will designated for off road wild land fires and also standard structural firefighting purposes. The new trucks are extremely versatile pieces of equipment which are designed to meet a wide range of performance criteria. They will be a tremendous asset for the Augusta Fire Department in their ongoing quest to protect the citizens of Augusta and outlying areas of the CSRA Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. The Procurement Department received two quotes back as indicated for Bid Item: 09-163A (tab sheet is attached); (1) Ten 8/Pierce Manufacturing, Inc. = $467,188.00; (2) Southern Emergency Equipment, Inc = $506,788.00. Financial Impact:This equipment will be purchased through the Fire Department’s capital outlay fund account. Alternatives:(1) Approve the request; (2) Disapprove the request Recommendation:Approve the request to purchase two multipurpose emergency response fire trucks from Ten 8/Pierce Manufacturing, Inc Funds are Available in the Following Accounts: 274-03-4110/54.26120 REVIEWED AND APPROVED BY:Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Asset #: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 14 8 3 3 Finance Director's Approval Replacement Date: Fiscal Year Replacement: 2010 2010 Estimated Replacement Cost: Funding Source: RANGES Under 18 Points Excellent 18 to 22 Points Good 23 to 27 Points Qualifies for Replacement 28 Points or more Needs immediate consideration for replacement Date: Augusta Fire Department 274-03-4110 18-Nov-09 Vehicle Description: 940451 AUGUSTA, GEORGIA FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION REPLACEMENT CRITERIA FORM Department Name: Department Number Assigned Use: Signature of Director/Elected Official Public Safety-Fire suppression 1995 International Pumper Purchase Price: 14 84,468 Unknown Actual Age: Current miles/hours: 35 Policy Evaluation Results: Needs immediate consideration for replacemetn Fleet Managers Recommendation: Life Expectancy Criteria Requirements -(Policy Evaluation) 34 Evaluation Points: This vehicle is accumulating repair costs that are excessive due to it's age, since February 2000 it has accumulated $50,033.83 in repairs. Recommend immediate replacement. 467,188.00$ 274-03-4110/54.26120 Attachment number 1Page 1 of 2 Asset #: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 15 6 3 4 Finance Director's Approval Replacement Date: Fiscal Year Replacement: 2010 2010 Estimated Replacement Cost: Funding Source: RANGES Under 18 Points Excellent 18 to 22 Points Good 23 to 27 Points Qualifies for Replacement 28 Points or more Needs immediate consideration for replacement AUGUSTA, GEORGIA FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION REPLACEMENT CRITERIA FORM Department Name: Department Number Date: Augusta Fire Department 274-03-4110 11-Nov-74 Vehicle Description: 9400801994 International Boardman Pumper Unknown Assigned Use: Public Safety-Fire suppression Signature of Director/Elected Official 3 Evaluation Points: Policy Evaluation Results: 35 Needs immediate consideration for replacement Actual Age: Current miles/hours: Purchase Price: 15 67,769 Fleet Managers Recommendation: This vehicle is accumulating excessive repair costs due to age, since February 2000 it has accumulated $41,726.60 in repairs. 467,188.00$ 274-03-4110/54.26120 Life Expectancy Criteria Requirements -(Policy Evaluation) 4 Attachment number 1Page 2 of 2 Attachment number 2Page 1 of 1 EMERGENCY RESPONSE FIRE TRUCK Bid 09-163A Ten 8/Pierce Southern Emergency manufacturing Products, Inc. Year 2010 2010 Brand Pierce Rosenbauer Model Responder Centurian Delivery 210 Days 270 Days Bid Price Each $233,594.00 $253,393.00 Total Bid PRICE $467,188.00 $506,786.00 AUGUSTA FIRE DEPT- ER TRUCK -BID OPENING 10/10/09 @ 11:00 Attachment number 3Page 1 of 2 EMERGENCY RESPONSE FIRE TRUCK Attachment number 3Page 2 of 2 Attachment number 4Page 1 of 1 Ve n d o r s Ne l s o n , L L C 11 5 0 A l b r i g h t R o a d Sa n f o r d , F L 3 2 7 7 1 Ho r t o n E m e r g e n c y 38 0 0 M c D o w e l l R d Gr o v e C i t y , O h i o 4 3 1 2 3 Te n - 8 / P i e r c e M a n u . 15 9 1 C o l l i e r R d Fo r s y t h , G A 3 1 0 2 9 So u t h e r n E m e r g e n Pr o d / R o s e n b a u e r 28 6 L a k e C i t y D r Fl i n t s t o n e G A 3 0 7 2 5 St a t e m e n t o f N o n - Di s c r i m i n a t i o n Ye s Y e s Co n f l i c t o f I n t e r e s t Ye s Y e s Bi d F o r m Ye s Y e s Co n t r a c t o r A f f i d a v i t & A g r e e m e n t Ye s Y e s Su b c o n t r a c t o r Af f i d a v i t Ye s Y e s No n - C o l l u s i o n Af f i d a v i t o f B i d d e r Ye s Y e s No n - C o l l u s i o n Af f i d a v i t o f Su b c o n t r a c t o r Ye s Y e s Lo c a l S m a l l Bu s i n e s s Go o d F a i t h E f f o r t Ye s Y e s Lo c a l S m a l l Bu s i n e s s Su b c o n t r a c t o r / Su p p l i e r Ut i l i z a t i o n P l a n Ye s Y e s Ye a r 20 1 0 2 0 1 0 Mo d e l Re s p o n d e r C e n t u r i o n Bi d B o n d Ye s Y e s Bi d P r i c e E a c h $2 3 3 , 5 9 4 . 0 0 $ 2 5 3 , 3 9 3 . 0 0 To t a l B i d P r i c e $4 6 7 , 1 8 8 . 0 0 $ 5 0 6 , 7 8 6 . 0 0 De l i v e r y D a t e 21 0 D a y s A R O 2 7 0 D a y s Ro s e n b a u e r Bi d I t e m # 0 9 - 1 6 3 A Fi r e M u l t i P u r p o s e E m e r g e n c y R e s p o n s e V e h i c l e fo r t h e C i t y o f A u g u s t a - F l e e t D e p a r t m e n t Br a n d Pi e r c e Bi d O p e n i n g D a t e : T u e s d a y , N o v e m b e r 1 0 , 2 0 0 9 @ 1 1 : 0 0 a . m . Attachment number 5Page 1 of 1 ATTN: FLEET SALES FIRST RESPONDER 675 GEORGIA HIGHWAY 85 BUILDING A-2 RIVERDALE, GA 30274 ATTN: FLEET SALES SMEAL FIRE APPARATUS COMPANY P. O. BOX 8 SNYDER, NE 68664 ATTN: FLEET SALES CLAY FIRE EQUIPMENT 778 IDAHO ROAD ASHLAND, AL 36251 ATTN: FLEET SALES HARLESS FIRE EQUIPMENT LLC P. O. BOX 671 BESSEMER, AL 350220 ATTN: FLEET SALES SEAGRAVE FIRE APPARATUS, INC. 105 E. 12TH STREET CLINTONVILLE, WI 54929 ATTN: FLEET SALES FERRARA FIRE APPARATUS, INC. P. O. BOX 249 HOLDEN, LA 70744 ATTN: FLEET SALES PIERCE MANUFACTURING COMPANY 2600 AMERICAN DRIVE APPLETON, WI 54914 ATTN: FLEET SALES EMERGENCY ONE, INC. 1601 SW 37TH STREET OCALA, FL 34474 ATTN: FLEET SALES OSHKOSH TRUCK CORPORATION 2307 OREGON STREET OSHKOSH, WI 54901-2566 ATTN: FLEET SALES ROSENBAUER AMERICA 25900 FAIRBROOK AVENUE WYOMING, MN 55029 ATTN: FLEET SALES SOUTHERN FIRE SERVICE & SALES P. O. BOX 512 JASPER, GA 30143 ATTN: FLEET SALES WHEELED COACH INDUSTRIES 2737 FORSYTH ROAD WINTER PARK, FL 32792 ATTN: FLEET SALES HORTON EMERGENCY VEHICLES 3800 MCDOWELL ROAD GROVE CITY, OH 43123 ATTN: FLEET SALES ROAD RESCUE 2914 SPARTAN PLACE MARION, SC 29571 ATTN: FLEET SALES EMERGENCY VEHICLE SALES 1441 HARTWELL HIGHWAY P. O. BOX 26 ELBERTON, GA 30635 ATTN: FLEET SALES TRANSPORT EQUIPMENT COMPANY 3416 SYLVESTER ROAD ALBANY, GA 31705 RON CROWDEN FLEET DEPARTMENT BOARD STREET HOWARD WILLIS FIRE DEPARTMENT ANIC BUILDING LANEY WALKER BLVD. MIKE ROGERS FIRE DEPARTMENT ANIC DEPARTMENT LANEY WALKER BLVD. YVONNE GENTRY DBE OFFICE HATCHER BUILDING Re-Bid Item 09-163A Fire Multi Purpose Emergency Response Vehicle For Fleet Department Bid Due: Tues 11/10/09 @ 11:00 a.m. Re-Bid Item 09-163A Fire Multi Purpose Emergency Response Vehicle mailed 10/26//09 Attachment number 6Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM 2009 Trees & Landscape Skid Steer Loader Department:Finance Department, Fleet Management Caption:Motion to approve the purchase of 1 skid steer loader for the Facilities Maintenance Department-Trees and Landscape Division. (Approved by Finance Committee December 7, 2009) Background:The Facilities Maintenance Department – Trees & Landscape Division is requesting the purchase of 1 skid steer loader to utilize as a utility vehicle to accommodate the many various tasks required by the division. The duties will include digging, hauling materials, tree planting, etc. The division currently has to use manual labor. The Department will be using this equipment primarily for tree planting. The new skid steer unit will increase their productivity and efficiency while increasing their personnel safety. Analysis:Fleet Management submitted a request for bids through the Procurement Department utilizing the Demand Star electronic bid system which offers nationwide bid coverage. Two vendors responded of which only one was within the city’s contract compliance codes. The only compliant bid was as follows: Bobcat of Augusta = $33,125.00 (Low and only Bid) Financial Impact:The forklift will be purchased for a total of $ 33,125.00. Funding for the procurement of this equipment will be provided by Public Services sales tax account. Alternatives:1. Approve the award to the lowest and compliant bidder, Bobcat of Augusta of Augusta, Georgia 2.Do not approve the request. Recommendation:Approve the acquisition of skid steer loader from Bobcat of Augusta Company (lowest Bid offer 09-166A) for $33,125.00 for the Facilities Maintenance Department – Trees & Landscape Division. Funds are Available in the Following Accounts: 324-04-3110/54.22510 201-82-4010/54.22510 REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Vendors: Bobcat of Augusta 2803 Wylds Road Augusta, GA 30909 Jenkins Tractor Co. 3585 Mike Padgett Hwy Augusta, GA 30906 ASCConst. Equip. 9115 Harris Corners Parkway Suite 450 Charlotte, NC 28269 Tractor & Equipment Co P.O. Box 12326 Birmingham, AL 35202 Bid Form YES YES Statement of Non- Discrimination YES YES Conflict of Interest YES YES Contractor Affidavit & Agreement YES NON-COMPLIANT MISSING E-VERIFY # Subcontractor Affidavit & Agreement YES YES Non-Collusion Affidavit of Bidder YES YES Non-Collusion Affidavit Subcontractor YES YES Local Small Business Good Faith Efforts YES YES Local Small Business Subcontractor/Supplier Utilization Plan YES YES Skid Steer Loader: Year 2009 Brand BOBCAT Model 5185 BID PRICE:$21,535.00 13.00 OPTIONAL ITEMS: Additional to Base Cost 13.01 Combination Bucket $2,450.00 13.02 Pallet Forks $785.00 13.03 Tires $2,148.00 13.04 Auger Attachment $2,600.00 13.05 Ride Control Sys $912.26 TRANSPORT TRAILER: Year 2009 Brand D&E Model 16FTEQ BID PRICE:$2,695.00 DELIVERY DATE:30-45 DAYS Re-Bid Item #09-166A Skid Steer Loader For the City of Augusta - Fleet Department Re-Bid Opening Date: Thursday, November 12, 2009 at 11:00 a.m. VENDOR SUBMITTED NO BID RESPONSE VENDOR SUBMITTED NO BID RESPONSE NON-COMPLIANT Page 1 of 1 Attachment number 2Page 1 of 1 Attachment number 3Page 1 of 3 Attachment number 3Page 2 of 3 Attachment number 3Page 3 of 3 Attachment number 4Page 1 of 1 Attachment number 5Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM December 2009 Refund Request Department:Tax Assessors Office Caption:Motion to approve refund request from the Tax Assessors Office for December, 2009. (Approved by Finance Committee December 7, 2009) Background:See attachment Analysis:See attachment Financial Impact:See attachment Alternatives:See attachment Recommendation:See attachment Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 5 Attachment number 1Page 2 of 5 Attachment number 1Page 3 of 5 Attachment number 1Page 4 of 5 Attachment number 1Page 5 of 5 Commission Meeting Agenda 12/15/2009 2:00 PM Paine College Masked Ball Department:Clerk of Commission Caption:Consider a request from Paine College for city sponsorship through the purchase of tickets for the 10th Annual Scholarship Masked Ball. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 3 Attachment number 1Page 2 of 3 Attachment number 1Page 3 of 3 Commission Meeting Agenda 12/15/2009 2:00 PM AGL Building Renovation Furniture Purchase Department:Utilities Caption:Motion to approve the purchase of furniture, through the state contract with Modern Business Systems, Inc., in the amount of $118,716.90, in conjunction with the renovation of the old Atlanta Gas Light building that is to serve as the AUD maintenance operation center. (Approved by Engineering Services Committee December 7, 2009) Background:The Augusta Utilities Department (AUD) has recently purchased the old Atlanta Gas Light building, on Wylds Road, for the purpose of centralizing the maintenance operations of the department. The building is currently undergoing renovation and completion is expected by the end of December, 2009. The AUD Construction & Maintenance staff is expected to begin operations in the building by January 2010. This request will provide the needed furniture for approximately 120 employees. Analysis:The cost provided by Modern Business Systems is reasonable and consistent in consideration of the number of employees that are being housed. Further, the city has been purchasing its furniture needs through Modern Business Solutions in light of the existing state contract. Financial Impact:Funds are available and are within budgeted amounts. Alternatives:None Recommended Recommendation:It is recommended to: Approve the purchase of furniture, through the state contract with Modern Business Systems, Inc., in the amount of $118,716.90, in conjunction with the renovation of the old Atlanta Gas Light building that is to serve as the AUD maintenance operation center. Funds are Available in the Following Accounts: 506043410/5316150 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Cover Memo Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 17 Attachment number 1Page 2 of 17 Attachment number 1Page 3 of 17 Attachment number 1Page 4 of 17 Attachment number 1Page 5 of 17 Attachment number 1Page 6 of 17 Attachment number 1Page 7 of 17 Attachment number 1Page 8 of 17 Attachment number 1Page 9 of 17 Attachment number 1Page 10 of 17 Attachment number 1Page 11 of 17 Attachment number 1Page 12 of 17 Attachment number 1Page 13 of 17 Attachment number 1Page 14 of 17 Attachment number 1Page 15 of 17 Attachment number 1Page 16 of 17 Attachment number 1Page 17 of 17 Commission Meeting Agenda 12/15/2009 2:00 PM Approve the purchase of a 2010 Fuel and Lube Truck for the Augusta Solid Waste Facility Department:Solid Waste Caption:Motion to approve the purchase of a 2010 Fuel and Lube Truck for the Augusta Solid Waste Facility. (Approved by Engineering Services Committee December 7, 2009) Background:The Augusta Solid Waste department currently operates one fuel and lube truck. This vehicle is essential to the efficient operation of the Solid Waste Facility. The current vehicle is nearing the end of its useful life and replacement will become necessary. Analysis:Augusta recently purchased, as part of bid item 08-108, a roll-off truck with a similar chassis configuration. The only difference is that for the storage capacity of the fuel and lube truck a few nominal factory-recommended chassis modifications had to be made. This will allow the lube truck to transport equipment fluids and fuel to the equipment at the facility both safely and securely. This will allow Augusta Solid Waste to establish a fleet of trucks that are all the same and therefore lowering the long-term maintenance costs. Mays International, the successful bidder on the previous bid item, has agreed to issue a credit for the roll-off configuration and provide the chassis at the same purchase price as the truck that was purchased previously. This will give the Solid Waste Department a 2010 vehicle at a 2008 price; further, purchasing this vehicle now will allow us to beat the 2010 emission standards for diesel trucks. Financial Impact:Adequate funds are available for the amount of $249,594.48. Monies must be moved from 541-04-4210/5422510 to 541-04-4210/5422210. Alternatives:1. Recommend purchase of the lube truck 2. Do not approve the purchase. Recommendation:alternative 1. Funds are Available in the Following Accounts: Adequate funds are available for the amount of $249,594.48. Monies must be moved from 541-04-4210/5422510 to 541-04-4210/5422210. REVIEWED AND APPROVED BY: Finance. Cover Memo Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Tuesday, May 6, 2008 Bid Item #08-108 Truck w/Roll off Container Body for Fleet Department Bid Item #08-110 Trash Grapple for Roll off Truck for Fleet Department Bid Item #08-112 Hydraulically Operated Rubber Tire Backhoe/Loader for Fleet Department Bid Item #08-113 Four Inch Vacuum Assisted Trash Pump for Fleet Department Bid Item #08-114 Portable 225 CFM Air Compressor for Fleet Department Bid Item #08-115 Sewer Rodder Truck for Fleet Department Bid Item #08-122 Electric Scissor Lift for Fleet Department BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. Bidders will please note that the number of copies requested; all supporting documents including financial statements and references and such other attachments that may be required by the bid invitation are material conditions of the bid. Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 3, 10, 17, 24, 20088 Metro Courier April 9, 2008 cc: Tameka Allen Interim Deputy Administrator Ron Crowden Fleet Management Attachment number 1Page 1 of 1 Mays International 1357 Gordon Hwy. Augusta, GA Volvo 3880 Jeff Adams Drive Charlotte, NC 28206 Freightline 2930 Riverwest Dr Augusta, GA RDK Truck Sales & Srvc 3214 Adamo Drive Tampa, FL 33605 Truck NON-COMPLIANT Year 2009 2009 2009 State Mandated Brand International Volvo Freightliner Regulated Forms Model 5600 Paystar VH-064B M2-112 Not Included in Body Package Year 2008 2009 2008 Brand Galbreath Galbreath Galbreath Model Rolloff Hoist 75000 U75-OR-174 U75-OR-174 Bid Price $150,950.00 $147,816.40 $136,365.00 Delivery Date 90-120 Days ARO August/Sept 2008 90-120 Days ARO Alternate Bid Currently w/Accurate Hoist 75,00 LB w/tarp, tool box & box locks M&d ilo Galreath Hoist 2009 Volvo VHD64B w/Accurate 75,000 LB outside rail Hoist; Pioneer Tarp System & Box Locks as special delivery Aug/Sep 2008 Price $142,816.00 Exception: Noted Bid Item #08-108 Roll Off Container Truck Fleet Department Bid Due: Tuesday, May 6, 2008 @ 11:00 a.m. Attachment number 2Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Award Contract for Municipal Complex Painting Department:Public Service Department - Facilities Management Division Caption:Motion to approve award of the contract for exterior painting of the Municipal Building Annexes and Planning and Zoning Building to United Painting, Inc. of Piedmont, SC in the amount of $27,000. To be funded from SPLOST GL – 323-04- 6211-54-13120. (Approved by Engineering Services Committee December 7, 2009) Background:The Municipal Building Annexes and the Planning and Zoning Building need to be painted. The scope of work is beyond in-house capabilities. RFB 09-162 was issued in September for this project. Seven responsive bids were received on October 20, 2009. Analysis:United Painting, Inc., of Piedmont, SC was the lowest responsive bid. We have checked. Staff recommends award of the contract to the low bidder, United Painting, Inc. Financial Impact:The cost of the contract is $27,000. Alternatives:1. Approve award of the contract for exterior painting of the Municipal Building Annexes and Planning and Zoning Building to United Painting, Inc. of Piedmont, SC in the amount of $72,000. To be funded from SPLOST GL – 323-04-6211-54-13120. 2. Do not approve the award. Recommendation:Approve award of the contract for exterior painting of the Municipal Building Annexes and Planning and Zoning Building to United Painting, Inc. of Piedmont, SC in the amount of $27,000. To be funded from SPLOST GL – 323-04-6211-54-13120 Funds are Available in the Following Accounts:FUNDS ARE AVAILABLE IN ACCOUNT: SPLOST GL – 323-04-6211-54-13120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Invitation To Bid Sealed bids will be received at this office until 3:00 p.m. Tuesday, October 20, 2009 for furnishing: Bid Item #09-162 Painting of Various Buildings at the Municipal Building Complex for Public Services Department – Facilities Management Division Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre-Bid Conference will be held on Friday, October 2, 2009 @ 10:00 a.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, October 6, 2009 by 3:00 p.m. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 10, 17, 24, October 1, 2009 Metro Courier September 16, 2009 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Service Rick Acree Public Service – Facilities Management Attachment number 1Page 1 of 1 Ve n d o r s : An g e l o P a i n t i n g S e r v i c e s 15 1 4 R o c k w o o d R o a d Ri c h m o n d , V A 2 3 2 2 6 Be t t e r H o m e s B u r e a u 80 6 O r a c l e D r i v e La w r e n c e v i l l e , G A 3 0 0 4 3 Co n t r a c t M a n a g e m e n t 18 2 7 K i l l i n g s w o r t h R o a d Au g u s t a , G A 3 0 9 0 4 J& B C o n s t r u c t i o n 35 5 0 G o r d o n H i g h w a y Gr o v e t o w n , G A 3 0 8 1 5 Me l t o n P a i n t i n g C o . 43 1 S u n s e t D r i v e St a t h a m , G A 3 0 6 6 6 Bi d F o r m YE S Y E S Y E S Y E S Y E S St a t e m e n t o f N o n - Di s c r i m i n a t i o n YE S Y E S Y E S Y E S Y E S Co n f l i c t o f I n t e r e s t YE S Y E S Y E S Y E S Y E S Co n t r a c t o r A f f i d a v i t & Ag r e e m e n t YE S Y E S Y E S Y E S Y E S Su b c o n t r a c t o r A f f i d a v i t & A g r e e m e n t YE S Y E S Y E S Y E S Y E S No n - C o l l u s i o n A f f i d a v i t of B i d d e r YE S Y E S Y E S Y E S Y E S No n - C o l l u s i o n A f f i d a v i t Su b c o n t r a c t o r YE S Y E S Y E S Y E S Y E S Lo c a l S m a l l B u s i n e s s Go o d F a i t h E f f o r t s YE S Y E S Y E S Y E S Y E S Lo c a l S m a l l B u s i n e s s Su b c o n t r a c t o r / S u p p l i e r Ut i l i z a t i o n P l a n YE S Y E S Y E S Y E S Y E S Ad d e n d u m YE S Y E S Y E S Y E S Y E S Bi d B o n d YE S Y E S Y E S Y E S Y E S Lu m p S u m P r i c i n g $5 7 , 7 1 0 . 0 0 $ 2 7 , 7 8 6 . 0 9 $ 6 3 , 1 2 5 . 0 0 $ 1 2 2 , 1 2 0 . 0 0 $ 2 9 , 0 0 0 . 0 0 Bi d I t e m # 0 9 - 1 6 2 Pa i n t i n g o f V a r i o u s B u i l d i n g s a t t h e M u n i c i p a l B u i l d i n g C o m p l e x Fo r t h e C i t y o f A u g u s t a - P u b l i c S e r v i c e s D e p a r t m e n t - F a c i l i t i e s M a n a g e m e n t D i v i s i o n Bi d O p e n i n g D a t e : T u e d a y , O c t o b e r 2 0 , 2 0 0 9 a t 3 : 0 0 p . m . Pa g e 1 o f 2 Attachment number 2Page 1 of 2 Ve n d o r s : Tu r n e r M e c h I n c . 13 4 7 A t o m i c R o a d Be e c h I s l a n d , S C 2 9 8 4 2 Un i t e d P a i n t i n g 23 1 2 R i v e r R o a d Pi e d m o n t , S C Mo r r i s I n s u l a t i o n & E n v i r o n 14 6 5 B r o a d S t r e e t Au g u s t a , G A 3 0 9 0 1 Sp r o u s e C o n s t r u c t i o n 25 0 4 B r i d l e w o o d D r i v e He l e n a , A L 3 5 0 8 0 Bi d F o r m YE S Y E S Y E S St a t e m e n t o f N o n - Di s c r i m i n a t i o n YE S Y E S Y E S Co n f l i c t o f I n t e r e s t YE S Y E S Y E S Co n t r a c t o r A f f i d a v i t & Ag r e e m e n t YE S Y E S Y E S Su b c o n t r a c t o r A f f i d a v i t & A g r e e m e n t YE S Y E S No n - C o m p l i a n t Di d n o t s i g n f o r m No n - C o l l u s i o n A f f i d a v i t of B i d d e r YE S Y E S Y E S No n - C o l l u s i o n A f f i d a v i t Su b c o n t r a c t o r YE S Y E S No n - C o m p l i a n t Di d n o t s i g n f o r m Lo c a l S m a l l B u s i n e s s Go o d F a i t h E f f o r t s YE S Y E S Y E S Lo c a l S m a l l B u s i n e s s Su b c o n t r a c t o r / S u p p l i e r Ut i l i z a t i o n P l a n YE S Y E S Y E S Ad d e n d u m YE S Y E S Y E S Bi d B o n d YE S Y E S Y E S Lu m p S u m P r i c i n g $6 8 , 0 0 0 . 0 0 $ 2 7 , 0 0 0 . 0 0 N O N - C O M P L I A N T Bi d I t e m # 0 9 - 1 6 2 Pa i n t i n g o f V a r i o u s B u i l d i n g s a t t h e M u n i c i p a l B u i l d i n g C o m p l e x Fo r t h e C i t y o f A u g u s t a - P u b l i c S e r v i c e s D e p a r t m e n t - F a c i l i t i e s M a n a g e m e n t D i v i s i o n Bi d O p e n i n g D a t e : T u e d a y , O c t o b e r 2 0 , 2 0 0 9 a t 3 : 0 0 p . m . NO N - C O M P L I A N T LA T E Pa g e 2 o f 2 Attachment number 2Page 2 of 2 Attachment number 3Page 1 of 2 Attachment number 3Page 2 of 2 From: Rick Acree Sent: Tuesday, November 17, 2009 5:55 PM To: Phyllis Mills; Geri Sams; Nancy M. Williams; Sheila Paulk; BidDocs Cc: Claude Andrews Subject: Bid Item 09-162 Painting Various bldg.'s Bid Item 09-162 Painting various buildings at the Municipal Building Complex. Low bidder is UNITED PAINTING INC. 2312 River Road Piedmont, SC 29673 Phone 864-269-3738 Fax 864-269-3739 e-mail unitedpainting@charterinternet.com bid $27,000.00 References: Design Associates/ Ed Burkhalter ph 770-929-3977. comments; Highly Recommends, completed work ahead of schedule and on budget on multiple projects. References: Forsyth County Schools/ Will Doherty ph 770-781-6605. Comments: Highly Recommends, project finished early ahead of schedule and on budget for three (3) schools, worked well with other contractors. Will use again on future projects. Reference: Stellar Inc/ Matt Doherty ph 904-262-6327 unable to contact. Absent any objection from Procurement, it is our intention to prepare an agenda item recommending award of bid item 10-162 paint contract to UNITED PAINTING INC. at the low bid of $27,000.00. Claude T. Andrews, Operations Manager Public Services, Facilities Management B&G 530 Greene St, Augusta, Ga. 30901 Rick Acree, Assistant Director Public Services Department Facilities Management Division Augusta, GA Phone: 706/821-2426 Fax:706/821-2484 e-mail: racree@augustaga.gov This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e- mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version. AED:104.1 Attachment number 4Page 1 of 1 Attachment number 5Page 1 of 3 Attachment number 5Page 2 of 3 Attachment number 5Page 3 of 3 Commission Meeting Agenda 12/15/2009 2:00 PM Bungalow Road (funding) Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Motion to approve funding from the project construction account (CPB# 323-041110-299823595) in the amount of $28,033.77 for Beams Pavement Maintenance Co. for the subject project as requested by AED. (Approved by Engineering Services Committee December 7, 2009) Background:The Georgia Department of Transportation (GDOT) over the past few years has adopted the Liquid Asphalt Price Index adjustments. The Liquid Asphalt Price Index came into existence when paving contractors in Georgia reported that securing long-term fixed price agreements for liquid asphalt cement was becoming increasingly difficult. The inability to secure long- term fixed price agreements for liquid asphalt cement has caused contractors to include contingent amounts in their bid price to accommodate unexpected increases in liquid asphalt cement purchases. The benefit of the Liquid Asphalt Price Index is that it takes into consideration significant material price increases into account during the bidding process, and place contractors on an equal competitive bidding basis. In 2008, Augusta- Richmond County Engineering Department began including Liquid Asphalt Price Index in its contract. Analysis:The Bungalow Road Improvement construction began in May 2007 and ended in May 2009. During periods from July 2008 to February 2009, Beams Pavement Maintenance Co., along with other contractors encountered over a 100% increase in liquid asphalt prices. This information was verified through GDOT. With the Liquid Asphalt Price Index adjustment, both the contractor and the county will absorb the increased cost. The maximum the index allows is 50%at a cost of $28,033.77 for this project. Financial Impact:No financial impact as funds are available in the project construction contract with Beams Pavement. Alternatives:) Approve funding from the project construction account ( CPB# 323- 041110-299823595) in the amount of $28,033.77 for Beams Pavement Maintenance Co. for the subject project as requested by AED. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following 323-041110-5414110/299823595-5414110 Cover Memo Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 8 Attachment number 1Page 2 of 8 Attachment number 1Page 3 of 8 Attachment number 1Page 4 of 8 Attachment number 1Page 5 of 8 Attachment number 1Page 6 of 8 Attachment number 1Page 7 of 8 Attachment number 1Page 8 of 8 Commission Meeting Agenda 12/15/2009 2:00 PM Condemnation of Property for Fire Department Station #10 Department:Clerk of Commission Caption:Motion to authorize condemnation to acquire title of a property for purchase for Augusta Fire Department Station #10 Construction. PIN: 013- 3-001-00-0. (Requested by Commissioner Brigham) (Approved by Engineering Services Committee December 7, 2009) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM East Boundary St & Drainage Impvts Project (funds) Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Motion to approve funding from the project construction account (CPB# 324-041110-201824117) in the amount of $63,177.23 for Mabus Brothers Construction as requested by AED. (Approved by Engineering Services Committee December 7, 2009) Background:The Georgia Department of Transportation (GDOT) over the past few years has adopted the Liquid Asphalt Price Index adjustments. The Liquid Asphalt Price Index came into existence when paving contractors in Georgia reported that securing long-term fixed price agreements for liquid asphalt cement was becoming increasingly difficult. The inability to secure long- term fixed price agreements for liquid asphalt cement has caused contractors to include contingent amounts in their bid price to accommodate unexpected increases in liquid asphalt cement purchases. The benefit of the Liquid Asphalt Price Index is that it takes into consideration significant material price increases into account during the bidding process, and place contractors on an equal competitive bidding basis. In 2008, Augusta- Richmond County Engineering Department began including Liquid Asphalt Price Index in its contract Analysis:The East Boundary Street and Drainage Improvement construction began in December 2006 and ended in November 2008. During periods from April 2008 to October 2008, Mabus Brothers Construction Co., Inc. along with other contractors encountered over a 100% increase in liquid asphalt prices. This information was verified through GDOT. With the Liquid Asphalt Price Index adjustment, both the contractor and the county will absorb the increased cost. The maximum the index allows is 50%at a cost of $63,177.23 for this project. Financial Impact:No financial impact as funds are available in the project construction contract with Mabus Brothers. Alternatives:1)Approve funding from the project construction account (CPB# 324- 041110-201824117) in the amount of $63,177.23 to Mabus Brothers Construction as requested by AED. 2) Do not approve. Recommendation:Approve Alternative Number One Funds are Available in the Following Accounts: 324-041110-5414110/201824117-5414110 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Goodrich St. Raw Water Pumping Station Department:Utilities Caption:Motion to authorize execution of Change Order #3 in an amount not to exceed $60,645.00 to Crowder Construction for additional work at the Goodrich Street Raw Water Pumping Station. (Approvedby Engineering Services Committee December 7, 2009) Background:In February of 2008, the Augusta Commission awarded a contract to upgrade the existing Goodrich Street Raw Water Pumping Station. The project includes the installation of two large diesel driven pumps and the open bay for a future electric pump at the Raw Water Pumping Station on Goodrich St. These diesel and electric pumps will have the capability of pumping raw water from either the Augusta Canal or the Savannah River. The proposed change order includes new lights on the existing intakes, provisions for modifications to Valve Vaults 3 and 4, gutters for the new diesel building, conduits for power and controls at the fish bypass box, changes to the original dikes for the canal crossing, asphalt overlay, and permanent mezzanine floor covers for engine bay # 8. Analysis:The majority of these items were either owner requested items or compliance agency driven. The new lights, gutters, asphalt, and mezzanine floor covers were added to improve existing site conditions not covered in the design that improve the employee working environment at the Raw Water Pump Station. The conduits for the new fish bypass box were not included in the original design and are required to operate the fish bypass piping indentified in negotiations with FERC. The modifications to the valve vaults and the changes to the upstream and downstream dikes during the canal shut down were necessitated by unforeseen site conditions. Financial Impact:Funds for the change order are included in Bond Fund, under account number 507043410-5425110/80320115-5425110. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the execution of Change Order #3 in an amount not to exceed $60,645.00 to Crowder Construction for additional work at the Goodrich Street Raw Water Pumping Station. Funds are Available in the Following Accounts: 507043410-5425110/80320115-5425110 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo CONSTRUCTION CONTRACT CHANGE ORDER CO NUMBER 3 BID ITEM 07-214 DATE 10/15/09 PROJECT TITLE Goodrich Street Raw Water Pump Station Improvements ORIGINAL CONTRACT DATE 3/4/2008 PROJECT NUMBER 10250 OWNER AUGUSTA-RICHMOND COUNTYCOMMISSION PO NUMBER P149584 The following change is hereby made to the contract for the above project: Description of Change (for a more detailed description see attached proposal): This change includes new lights on the existing intakes, provisions for modifications to Valve Vaults 3 and 4, gutters for the new diesel building, conduits for power and controls at the fish bypass box, changes to the original dikes for the canal crossing, asphalt overlay, and permanent mezzanine floor covers. PAYEE Crowder Construction Company TOTAL AMOUNT OF THIS CHANGE ORDER $ 60,645.00 The contract time will be INCREASED by 7 calendar days as a result of this change. ORIGINAL CONTRACT AMOUNT $ 13,870,000.00 PREVIOUS CHANGE ORDER (INCREASE) $ 619,346.00 THIS CHANGE ORDER (INCREASE) $ 60,645.00 TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 14,549,991.00 FUNDING NUMBER/ACCOUNT NUMBER 507043410 5425110 80320115 5425110 PROPOSED BY: DATE: CONTRACTOR REQUESTED BY: DATE: ENGINEER SUBMITTED BY: DATE: DEPARTMENT HEAD FINANCE ENDORSEMENT: DATE: COMPTROLLER RECOMMENDED BY: DATE: ADMINISTRATOR APPROVED BY: DATE: MAYOR Attachment number 1Page 1 of 1 Project 10250 Goodrich Street Raw Water Pump Station Improvements Change Order #3 Item No.Description Quantity Unit Unit Price Total Price 1 Lights for Existing Intakes 1 LS 9,855.00$ $9,855.00 2 Valve Vaults 3 and 4 1 LS 49,224.00$ $49,224.00 3 Gutter on Diesel Building 1 LS 5,013.00$ $5,013.00 4 Electrical Conduits for Fish Bypass 1 LS 10,297.00$ $10,297.00 5 Dike Earthwork 1 LS 31,123.00$ $31,123.00 6 Riverlook Drive Asphalt 1 LS 5,609.00$ $5,609.00 7 Mezzanine Floor Covers 1 LS 4,524.00$ $4,524.00 8 Unsuitable Materials 1 LS (55,000.00)$ ($55,000.00) Grand Total $60,645.00 10250 PCO Log.xls 1 Attachment number 2Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Option for Right of Way Department:Law Department Caption:Motion to approve an option for the purposes of acquiring a Right-of-Way between Monument Leasing Corporation, as owner, and Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road Improvement Project, conveyed in fee simple (3,153 sq. ft.) more or less; and (75 sq. ft.) of permanent easement, and (1,400 sq. ft.) of temporary construction easement from property located at: 1703 Marvin Griffin Road, private, at the purchase price of $2,400.00. (Approved by Engineering Services Committee December 7, 2009) Background:The property owner has agreed to convey a certain right-of-way and easement to Augusta, Georgia, for the Marvin Griffin Road Improvement Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 323041110- 5411120 296823215-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on December 1, 2009 and the Special Called meeting held on December 7, 2009. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Chronic Nuisance Ordinance Department:Clerk of Commission Caption:Update from the Law Department regarding the Chronic Nuisance Ordinance. (Requested by Commissioner Bowles) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 51 Attachment number 1Page 2 of 51 Attachment number 1Page 3 of 51 Attachment number 1Page 4 of 51 Attachment number 1Page 5 of 51 Attachment number 1Page 6 of 51 Attachment number 1Page 7 of 51 Attachment number 1Page 8 of 51 Attachment number 1Page 9 of 51 Attachment number 1Page 10 of 51 Attachment number 1Page 11 of 51 Attachment number 1Page 12 of 51 Attachment number 1Page 13 of 51 Attachment number 1Page 14 of 51 Attachment number 1Page 15 of 51 Attachment number 1Page 16 of 51 Attachment number 1Page 17 of 51 Attachment number 1Page 18 of 51 Attachment number 1Page 19 of 51 Attachment number 1Page 20 of 51 Attachment number 1Page 21 of 51 Attachment number 1Page 22 of 51 Attachment number 1Page 23 of 51 Attachment number 1Page 24 of 51 Attachment number 1Page 25 of 51 Attachment number 1Page 26 of 51 Attachment number 1Page 27 of 51 Attachment number 1Page 28 of 51 Attachment number 1Page 29 of 51 Attachment number 1Page 30 of 51 Attachment number 1Page 31 of 51 Attachment number 1Page 32 of 51 Attachment number 1Page 33 of 51 Attachment number 1Page 34 of 51 Attachment number 1Page 35 of 51 Attachment number 1Page 36 of 51 Attachment number 1Page 37 of 51 Attachment number 1Page 38 of 51 Attachment number 1Page 39 of 51 Attachment number 1Page 40 of 51 Attachment number 1Page 41 of 51 Attachment number 1Page 42 of 51 Attachment number 1Page 43 of 51 Attachment number 1Page 44 of 51 Attachment number 1Page 45 of 51 Attachment number 1Page 46 of 51 Attachment number 1Page 47 of 51 Attachment number 1Page 48 of 51 Attachment number 1Page 49 of 51 Attachment number 1Page 50 of 51 Attachment number 1Page 51 of 51 Commission Meeting Agenda 12/15/2009 2:00 PM Civil Defense Ordinance Department:Clerk of Commission Caption:An Ordinance to amend the Augusta-Richmond County Code Title One, Section 1-7-2 and to amend the Charter of Augusta-Richmond County, Georgia adopted under and by virtue of the authority of Georgia Constitution, Article 9, Section 2, Paragraph I ("Home Rules for Counties and Municipalities") and to create a new Section 1-7-3; to provide for the defense of Augusta-Richmond County employees; to establish a system of notification; to provide for grounds of refusal; to establish a system of administration; to repeal all Code sections and Ordinances and parts of Code sections and Ordinances in conflict herewith; to provide an effective date and for other purposes. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 14 Attachment number 1Page 2 of 14 Attachment number 1Page 3 of 14 Attachment number 1Page 4 of 14 Attachment number 1Page 5 of 14 Attachment number 1Page 6 of 14 Attachment number 1Page 7 of 14 Attachment number 1Page 8 of 14 Attachment number 1Page 9 of 14 Attachment number 1Page 10 of 14 Attachment number 1Page 11 of 14 Attachment number 1Page 12 of 14 Attachment number 1Page 13 of 14 Attachment number 1Page 14 of 14 Commission Meeting Agenda 12/15/2009 2:00 PM Resolution Designating Media Accommodations Department:Clerk of Commission Caption:Approve Resolution designating accommodations for media during public meetings of the Augusta Richmond County Board of Commissioners and for other purposes. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Commission Meeting Agenda 12/15/2009 2:00 PM Solicitation Ordinance Department:Clerk of Commission Caption:An Ordinance to amend Augusta-Richmond County Code Title 6, Chapter 6, Article 3 so as to provide regulations for solicitation, temporary and transient vendors; to provide an effective date; to repeal conflicting Ordinances; and for other purposes. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 4 Attachment number 1Page 2 of 4 Attachment number 1Page 3 of 4 Attachment number 1Page 4 of 4 Commission Meeting Agenda 12/15/2009 2:00 PM District 6 appointment Department: Caption:Motion to approve the appointment of James T. Garren to the Historic Preservation Commission representing District 6. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Motion to approve SPLOST VI bond resolution and authorize the Mayor and Clerk to sign all necessary documents Department:Finance, Law, Administrator Caption:Motion to approve SPLOST VI bond resolution and authorize the Mayor and Clerk to sign all necessary documents Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Commission Meeting Agenda 12/15/2009 2:00 PM Alma Stephenson Department: Caption:Motion to approve a resolution authorizing the retirement of Alma Stephenson and the settlement of all claims by Alma Stephenson in the aggregate amount of twelve thousand eight hundred ninety-nine dollars and sixty-four cents and three (3) years of retirement calculating based on the salary of $66,807.82 per annum; authorizing the County Administrator to disburse settlement funds; waiving Augusta-Richmond County Code of Ordinances sections in conflict for this instance only; and for other purposes. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Attachment number 1Page 1 of 1 Commission Meeting Agenda 12/15/2009 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo