HomeMy WebLinkAbout2009-10-06-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
10/6/2009
2:00 PM
INVOCATION:
Reverend Terry Eubanks, Pastor, New Life Christian Center
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Ms. Lori Davis RE: Chronic Nuisance Property Ordinance
Attachments
CONSENT AGENDA
(Items 1-33)
PUBLIC SERVICES
1. Motion to approve a request for an amendment to the 2009 Airport Budget.
(Approved by Public Services Committee September 28, 2009)
Attachments
2. Motion to abate 2009 property taxes for the Augusta Boxing Club headquarters.
(Approved by Public Services Committee September 28, 2009)
Attachments
3. Motion to approve New Ownership Application: A. N. 09 - 103: A request by Hitesh
Patel for a retail package beer & wine license to be used in connection with Siddhi &
Misha, LLC DBA Super Mini Mart located at 1812 Lumpkin Rd. District 6. Super
District 10. (Approved by Public Services Committee September 28, 2009)
Attachments
4. Motion to approve a New Application: A. N. 09 - 104: request by Alan Peake for an
on premise consumption Liquor, Beer & Wine license to be used in connection with
C & P Restaurant DBA Cheddar's Casual Cafe located at 3609 Walton Way
Extension. There will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee September 28, 2009)
Attachments
5. Motion to approve Amendment #1 to Wellness contract and Amendment #2 to
Cooperative Agreement with CSRA RDC for senior services. (Approved by Public
Services Committee September 28, 2009)
Attachments
6. Motion to approve a request from the Catholic Church of the Most Holy Trinity for
permission to hang banners celebrating its Bicentennial on the street light poles along
8th and Telfair Streets during 2010. (Approved by Public Services Committee
September 28, 2009)
Attachments
7. Motion to approve the award of contract for the scrap tire clean-up on property at
2950 Mike Padgett Highway to the low bidder Recovered Materials, Inc. of Alma,
Georgia, for the estimated amount of $43,575.00 - but not to exceed $75,000.
(Approved by Public Services Committee September 28, 2009)
Attachments
8. Motion to approve an Ordinance to amend the Augusta, Ga.. Code Title One to add
Section 1-9-6 relating to the issuance of a special use permit for businesses adjacent
to the Savannah River Esplanade (River Walk) to allow limited access by motorized
cart for delivery and retrieval or materials relating to that business; to repeal all code
sections and ordinances and parts of code sections and ordinance in conflict herewith;
to provide an effective date and for other purposes. (Approved by Public Services
Committee September 28, 2009)
Attachments
ADMINISTRATIVE SERVICES
9. Motion to authorize the Mayor to execute a letter regarding the City's participation in
the 2010 Census New Construction Program. (Approved by Administrative
Services Committee September 28, 2009)
Attachments
10. Motion to approve the filing of three (3) environmentally related grants/services:
Brownfield Community-Wide Assessment Grant for Hazardous Substances and
Petroleum, EPA Clean Up Grant and the Targeted Brownfield Assessment Program
through the Environmental Protection Agency. (Approved by Administrative
Services Committee September 28, 2009)
Attachments
11. Motion to deny a request from All Star Fleet for a waiver in reference to the Non-
Compliance” status they received at the bid opening for RFP 09-123 Fleet
Maintenance Service for the Fleet Maintenance Department on August 14,
2009. (Approved by Administrative Services Committee September 28, 2009)
Attachments
PUBLIC SAFETY
12. Motion to approve Updated Local Emergency Operation Plan for the City of Attachments
Augusta. (Approved by Public Safety Committee September 28, 2009)
13. Motion to approve Purchase of Services Grant for Juvenile Offenders. (Approved by
Public Safety Committee September 28, 2009)
Attachments
FINANCE
14. Motion to approve the use of an internet auction service, GovDeals.com, for the
purpose of disposing of government surplus items. (Approved by Finance
Committee September 28, 2009)
Attachments
15. Motion to approve a Resolution of the Development Authority of Richmond County
requesting the Consolidated Government of Augusta-Richmond County to allocate
the County's recovery zone facility bond limitation to the Authority and International
Paper Company for the benefit of International Paper Company and to designate an
area within the county as a recovery zone. (Approved by Finance Committee
September 28, 2009)
Attachments
16. Motion to deny a request from Dr. Leonard Wilensky for an abatement of 2009 taxes
for property located at 1456 Walton Way. (Approved by Finance Committee
September 28, 2009)
Attachments
17. Motion to accept the recommendation of the Chief Tax Appraiser relative to request
from Ms. Joyce Watkins-Epps for a refund of overpayments on taxes for property
located at 2805 Brentway Drive. (Approved by Finance Committee September 28,
2009)
Attachments
18. Motion to approve the recommendation of the Downtown Development Authority
regarding the lighting of 80 banners funded from the Capital Improvement Account in
the amount of $16,439.00 (Approved by Finance Committee September 28,2 009)
Attachments
19. Motion to approve Resolution authorizing the settlement of a property damage,
continuing trespass, and continuing nuisance claim filed by Lucy Mastej in the
Superior Court of Richmond County, Georgia for the aggregate amount of $27,000.00
and authorizing the County Administrator to disburse to Lucy Mastej the amount of
$27,000.00. (Approved by Finance Committee September 28, 2009)
Attachments
20. Motion to update authorized staff as signatories for bank accounts. (Approved by
Finance Committee September 28, 2009)
Attachments
ENGINEERING SERVICES
21. Motion to approve contract with Modern Roofing, low bidder, in the amount of
$14,350.00 to replace the roof on the Maintenance Division's administrative building
located at 2316 Tobacco Road. (Approved by Engineering Services Committee
September 28, 2009)
Attachments
22. Motion to approve an Ordinance to adopt the Flood Insurance Study and the
associated Flood Insurance Rate Maps for Augusta Richmond County. (Approved by
the Commission September 15, 2009 - second reading)
Attachments
23. Motion to authorize Augusta Utilities Department to submit an application to the
Georgia Environmental Facilities Authority (GEFA) for the Butler Creek Interceptor
Upgrade–Phase I Project under the American Recovery and Reinvestment Act of
2009 (ARRA) appropriated by Congress. (Approved by Engineering Services
Committee September 28, 2009)
Attachments
24. Motion to authorize Augusta Utilities Department to submit an application to the
Georgia Environmental Facilities Authority (GEFA) for the Butler Creek Interceptor
Upgrade–Phase II Project under the American Recovery and Reinvestment Act of
2009 (ARRA) appropriated by Congress. (Approved by Engineering Services
Committee September 28, 2009)
Attachments
25. Motion to award construction contract to RW Allen, LLC in the amount of
$721,287.00. This award will include renovations to the AGL building, asphalt
resurfacing of the parking lot, installation of the SCADA system, and installation of
IT components. (Approved by Engineering Services Committee September 28,
2009)
Attachments
26. Motion to award contract for new construction of sanitary sewer services and sewer
mains to Eagle Utility Contracting, Inc. in the amount of $1,567,880.50. (Approved
by Engineering Services Committee September 28, 2009)
Attachments
27. Motion to award contract for new construction of sanitary sewer mains to John D.
Stephens, Inc. in the amount of $8,104,210.46. (Approved by Engineering Services
Committee September 28,2009)
Attachments
28. Motion to approve contract for consultant services related to the Department of
Energy’s Energy Efficiency and Conservation Block Grant. (Approved by
Engineering Services Committee September 28, 2009)
Attachments
29. Motion to approve CSX-623629 Facility Encroachment Agreement. (Approved by
Engineering Services Committee September 28, 2009)
Attachments
30. Motion to approve the Deed of Dedication and Road Resolution submitted by the
Augusta Engineering Department for Fedex Drive. (Approved by Engineering
Services Committee September 28, 2009)
Attachments
31. Motion to approve the execution of two (2) Relocation Agreements from Georgia
Power and approve their request for payment of $271,874 to relocate their distribution
facilities on the St. Sebastian Way/Greene Street/15th Street project, CPB #324-
041110-202824003 as requested by the Engineering Department. Funding is available
in the project utility account. (Approved by Engineering Services Committee
September 28, 2009)
Attachments
32. Motion to approve the deeds of dedication and road resolutions submitted by the
Engineering and Augusta Utilities Departments for Walden Place Subdivision.
(Approved by Engineering Services Committee September 28, 2009)
Attachments
PETITIONS AND COMMUNICATIONS
33. Motion to approve the minutes of the regular meeting of the Commission held on
September 15, 2009 and Special Called meeting held September 28, 2009.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
10/6/2009
AUGUSTA COMMISSION
REGULAR AGENDA
10/6/2009
(Items 34-34)
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
Upcoming Meetings
www.augustaga.gov
C. Personnel.
34. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
10/6/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Terry Eubanks, Pastor, New Life Christian Center
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
10/6/2009 2:00 PM
Lori Davis
Department:
Caption:Ms. Lori Davis RE: Chronic Nuisance Property Ordinance
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Commission Meeting Agenda
10/6/2009 2:00 PM
2009 Budget Amendment 2
Department:Augusta Regional Airport
Caption:Motion to approve a request for an amendment to the 2009 Airport Budget.
(Approved by Public Services Committee September 28, 2009)
Background:During the 2009 budget process, the airport estimated revenues and
expenditures based on the latter part of 2007 and early part of 2008 activity.
Analysis:The budget will be amended to more accurately reflect the current activity
and trend, which includes adjusting airport revenue and expenses.
Financial Impact:The impact of this amendment increases non-operating revenue
approximately $331,000 with the addition of grant funds. Operating
expense, net of operating revenue, is increased approximately $56,000. The
capital budget is increased by $446,000 due to several capital projects
commencing later this year.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
Various expense and revenue items. Please see attachment.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Item # 3
Commission Meeting Agenda
10/6/2009 2:00 PM
Abatement of taxes for Boxing Club property
Department:Recreation and Parks
Caption:Motion to abate 2009 property taxes for the Augusta Boxing Club
headquarters. (Approved by Public Services Committee September 28,
2009)
Background:This facility has been leased free of charge to the Boxing Club by the JLO
Group, Inc since 1995. The Augusta Commission has waived taxes each
year for providing that service to Augusta.
Analysis:Without this lease, Augusta would have to construct a facility for this
program to continue.
Financial Impact:Amount of 2009 taxes are $2,781.57.
Alternatives:1. To approve 2. To deny, which could prompt the owners to terminate the
lease and leave the club without a home.
Recommendation:#1 - to approve
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Commission Meeting Agenda
10/6/2009 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 09 - 103: A request
by Hitesh Patel for a retail package beer & wine license to be used in
connection with Siddhi & Misha, LLC DBA Super Mini Mart located at
1812 Lumpkin Rd. District 6. Super District 10. (Approved by Public
Services Committee September 28, 2009)
Background:This is a new ownership application. Formerly in the name of Ju Yun Bell.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
Commission Meeting Agenda
10/6/2009 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a New Application: A. N. 09 - 104: request by Alan
Peake for an on premise consumption Liquor, Beer & Wine license to be
used in connection with C & P Restaurant DBA Cheddar's Casual Cafe
located at 3609 Walton Way Extension. There will be Sunday Sales. District
7. Super District 10. (Approved by Public Services Committee
September 28, 2009)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $3327.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
Commission Meeting Agenda
10/6/2009 2:00 PM
Amendments to contracts with CSRA RDC
Department:Recreation and Parks
Caption:Motion to approve Amendment #1 to Wellness contract and Amendment #2
to Cooperative Agreement with CSRA RDC for senior services. (Approved
by Public Services Committee September 28, 2009)
Background:These amendments are related to the wellness grant and to the nutrition
program for seniors served in Augusta by the program.
Analysis:The reduction of grant funds for meals in the amount of $6630 represents
only a 1% reduction in meals countywide. The $32,579 increase in the
wellness grant will help offset the loss of the recreation grant for 2010.
Service delivery should not be impacted.
Financial Impact:See attached.
Alternatives:1. To approve 2. To deny
Recommendation:#1- to approve
Funds are Available in
the Following
Accounts:
$2668 local match required for wellness grant; ($737) reduction in local
match for nutrition grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
Commission Meeting Agenda
10/6/2009 2:00 PM
Banners for Most Holy Trinity Catholic Church
Department:Clerk of Commission
Caption:Motion to approve a request from the Catholic Church of the Most Holy
Trinity for permission to hang banners celebrating its Bicentennial on the
street light poles along 8th and Telfair Streets during 2010. (Approved by
Public Services Committee September 28, 2009)
Background:This request is presented to the committee in accordance with the direction
of the current City sign ordinance.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 1
Item # 8
Commission Meeting Agenda
10/6/2009 2:00 PM
Scrap Tire Clean Up
Department:License & Inspection
Caption:Motion to approve the award of contract for the scrap tire clean-up on
property at 2950 Mike Padgett Highway to the low bidder Recovered
Materials, Inc. of Alma, Georgia, for the estimated amount of $43,575.00 -
but not to exceed $75,000. (Approved by Public Services Committee
September 28, 2009)
Background:At the regular meeting on September 16, 2008, the Commission approved
for the License & Inspection Department to apply for a Georgia Department
of Natural Resources – Environmental Protection Division reimbursable
grant for the purpose of removing scrap tires on the property at 2950 Mike
Padgett Highway. The grant is for up to $75,000 and must not exceed this
amount without receipt of written approval from EPD.
Analysis:The bid is based on the estimated number of tires and a price per ton for
removal and disposal of the tires. The bid from Recovered Materials, Inc. is
based on an estimated 175 tons of scrap tires (3,500 tires) at $249.00 per ton
for an estimated total of $43,575.00. The actual cost of the project will be
verified by the transportation manifests and weight tickets. Recovered
Materials, Inc. is an EPD licensed scrap tire transporter and scrap tire
processor.
Financial Impact:Estimated cost is $43,575. The City will be reimbursed for cost incurred.
Alternatives:Do not award contract.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
Georgia EPD Grant. The City will be reimbursed for all cost incurred.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 1
Item # 9
Commission Meeting Agenda
10/6/2009 2:00 PM
Special Use Permit
Department:Public Services - License and Inspection
Caption:Motion to approve an Ordinance to amend the Augusta, Ga.. Code Title
One to add Section 1-9-6 relating to the issuance of a special use permit for
businesses adjacent to the Savannah River Esplanade (River Walk) to allow
limited access by motorized cart for delivery and retrieval or materials
relating to that business; to repeal all code sections and ordinances and parts
of code sections and ordinance in conflict herewith; to provide an effective
date and for other purposes. (Approved by Public Services
Committee September 28, 2009)
Background:Augusta-Richmond County desires to update and amend the Code as it
relates to the operation of motorized carts for along the Savannah River
Esplanade.
Analysis:This ordinance would amend the AUGUSTA, GA. CODE Title One by
inserting Section 1-9-6 which permits the issuance of a special use permit to
local businesses along the River Walk as more fully described in "Exhibit
A" attached hereto. This ordinance authorizes local businesses limited
motorized cart access along the River Walk as part of business operations,
for delivery and retrieval of materials relating to that business.
Financial Impact:No immediate financial impact is anticipated.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
10/6/2009 2:00 PM
2010 Census New Construction Program
Department:Clerk of Commission
Caption:Motion to authorize the Mayor to execute a letter regarding the City's
participation in the 2010 Census New Construction Program. (Approved by
Administrative Services Committee September 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
10/6/2009 2:00 PM
Brownfield Community-Wide Assessment Grant for Hazardous Substances and Petroleum Consent
Department:Housing & Community Development Department
Caption:Motion to approve the filing of three (3) environmentally related
grants/services: Brownfield Community-Wide Assessment Grant for
Hazardous Substances and Petroleum, EPA Clean Up Grant and the
Targeted Brownfield Assessment Program through the Environmental
Protection Agency. (Approved by Administrative Services Committee
September 28, 2009)
Background:A Brownfield is defined as: real property, the expansion, redevelopment, or
reuse of which may be complicated by the presence or potential presence of
a hazardous substance, pollutant, or contaminant. · The Brownfield
Community-Wide Assessment Grant for Hazardous Substances and
Petroleum ($400,000) will allow Housing and Community Development
Department (HCDD) to inventory, characterize, assess, and conduct
planning and community involvement related to Brownfield. T he funds will
be used to address sites contaminated by petroleum and hazardous
substances, pollutants, or contaminants including hazardous substances co-
mingled with petroleum. · The EPA Cleanup Grant ($200,000) will
provide funding to carry out cleanup activities at Brownfield sites. These
activities would require a Phase I and Phase II Environmental Assessment.
· The Targeted Brownfield Assessment (TBA) program ($200,000) is
not a grant program, but a service provided through an EPA contract in
which EPA directs a contractor to conduct environmental assessment
activities to address the requestor’s needs if there is a concern in a
Brownfield site. This program will cover the cost of the Phase I and Phase II
Environmental Assessment for sites that potentially require clean up. The
project period for each grant is three years.
Analysis:These grants will be used to address sites contaminated by petroleum and
hazardous substances, pollutants, or contaminants (including hazardous
substances co-mingled with petroleum). One public meeting will be held to
provide citizens an opportunity to participate in the development of the
application prior to submission of the Brownfield Community-Wide
Assessment Grant for Hazardous Substances and Petroleum.
Financial Impact:There will be no financial impact to the municipality. The Community Wide
Assessment Grant for Petroleum and Hazardous Substances will be in the
amount of $400,000.
Alternatives:None Cover Memo
Recommendation:Approve the submission of the Brownfield Community Wide Assessment
Grant for Petroleum and Hazardous Substances in the amount of $400,000
and approve the future submission of the EPA Clean Up Grant and the
Targeted Brownfield Assessment Program applications in the amount of
$200,000.00.
Funds are Available in
the Following
Accounts:
Community Wide Assessment Grant for Petroleum and Hazardous
Substances
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
RESOLUTION TO AUTHORIZE APPLICATION
WHEREAS, the governing body of Augusta-Richmond County authorizes the filing of three (3)
environmentally related grants/ services: Brownfield Community-Wide Assessment Grant for
Hazardous Substances and Petroleum, EPA Clean Up Grant and the Targeted Brownfield
Assessment Program through the Environmental Protection Agency through the Environmental
Protection Agency, including all understandings and assurances contained therein;
WHEREAS, the governing body directs and authorizes the Mayor of Augusta-Richmond County
to act in connection with the application and to provide such additional information as may be
required;
WHEREAS, Augusta-Richmond County has provided citizens an adequate opportunity to
participate in the development of the application by holding at least one public meeting in the
locality before submission of the application;
WHEREAS, public input into the development of the subject application was obtained at the
public meeting and information was provided on the estimated amount of funds proposed to be
used for all activities:
WHEREAS, Augusta-Richmond County maintains files that contain documentary evidence that
the hearing was held. The evidence includes a copy of the actual notice of public hearing.
Therefore be it resolved, the Mayor and County Commission of Augusta-Richmond County do
hereby authorize the filing of the Community-wide Assessment Grant for Petroleum and
Hazardous substances to the EPA, before the deadline of October 16, 2009. The applications for
the EPA Clean Up Grant and Targeted Brownfield Assessment (TBA) program will be submitted
at a later date.
Signed: ___________________________________ Date: ______________________
Mayor, Augusta-Richmond County
Attested: ___________________________________
Seal
Attachment number 1Page 1 of 1
Commission Meeting Agenda
10/6/2009 2:00 PM
Protest from All Star Fleet
Department:Procurement
Caption:Motion to deny a request from All Star Fleet for a waiver in reference to the
Non-Compliance” status they received at the bid opening for RFP 09-123
Fleet Maintenance Service for the Fleet Maintenance Department on August
14, 2009. (Approved by Administrative Services Committee September
28, 2009)
Background:All Star Fleet was deemed as non-compliant due to the fact that they failed
to properly complete and return the Subcontractor Affidavit. The RFP
package received from All Star Fleet did not contain the Subcontractor
Affidavit form. The form is a requirement in the specifications and was
required to be returned with their package.
Analysis:On August 14, 2009, All Star Fleet submitted an RFP package for RFP 09-
123 Fleet Maintenance Service. It was noted at the bid opening that they
failed to include the Subcontractor Affidavit form. A non-compliant letter
was sent to All Star Fleet on Augusta 17, 2009. All Star Fleet responded by
letter on August 25, 2009 requesting to protest the decision of deeming their
company as noncompliant. The Procurement Department responded on
August 31, 2009 stating that we had reviewed their submittal and must stand
by the initial decision to deem their submittal as non-compliant and also
gave them notice of their right to have the Administrator review their
request. All Star Fleet sent a request to the Administrator on September 3,
2009 requesting consideration of their RFP proposal and submitted a signed
and notarized affidavit for his consideration. On September 15, 2009 a letter
was sent by the Administrator to All Star Fleet stating that he also found All
Star’s proposal was properly requested as non-complaint. He also gave
notice in the letter of their rights which is to have all requests to waive or
modify any such material conditions shall be submitted through the
Procurement Director to the appropriate committee of the Augusta-
Richmond County Commission for approval by the Augusta-Richmond
County Commission. All Star Fleet responded by letter on September 16,
2009 requesting that they would like to request a waiver through the
commission as offered in Mr. Russell’s letter.
Financial Impact:None
Alternatives:None
Recommendation:
None - ARC Code - Article 1-10-43 Seal Bid Selection Method "(b)
Invitation for bids and specifications. An invitation for bids shall be issued
Cover Memo
by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements
contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and
any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or
modifiable by the Procurement Director. All requests to waive or modify
any such material condition shall be submitted through the Procurement
Director to the appropriate committee of the Augusta-Richmond County
Commission for approval by the Augusta-Richmond County Commission."
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/6/2009 2:00 PM
Local Emergency Operation Plan Update
Department:
Caption:Motion to approve Updated Local Emergency Operation Plan for the City
of Augusta. (Approved by Public Safety Committee September 28, 2009)
Background:Georgia Emergency Management has approved the City of Augusta's Plan,
the local Mayor and Commission needs to approve the plan update. The
Emergency Management Office of Augusta will post the new approved plan
on the City Web site.
Analysis:Approve updated Plan
Financial Impact:N/A
Alternatives:Approve
Recommendation:None
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
10/6/2009 2:00 PM
Purchase of Services Grant for Juvenile Offenders
Department:Clerk of Commission
Caption:Motion to approve Purchase of Services Grant for Juvenile Offenders.
(Approved by Public Safety Committee September 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
10/6/2009 2:00 PM
2009 Internet Auction
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the use of an internet auction service, GovDeals.com, for
the purpose of disposing of government surplus items. (Approved by
Finance Committee September 28, 2009)
Background:The Augusta Commission is currently relying on an annual public auction
for the disposal of all surplus and excess property. This auction is held once
each year at 1568 Broad Street the Fleet Maintenance area. In the last two
years a significant amount of “non-capital” small items requiring
warehousing has created an administrative and storage problem for Fleet
Management. The best case scenario would be to be able to dispose of these
items when they became available for sale which would reduce the
administration and storage requirements. The longer surplus items remain
in the “custody” of the warehouse or holding area at Fleet Management the
more they depreciate in value and the more chance there is for vandalism
and/or theft. Augusta could be selective in what items are offered through
this service and still host an annual auction for items that traditionally do
well at public auction (examples are: construction items, heavy equipment,
vehicles in fair running condition) if the Commission desires. Internet could
be used for items from the Sheriff’s Property Room and Quartermaster,
wrecked vehicles, IT equipment, and other non-capital items. A copy of the
internet sellers agreement is attached for review. This document was
reviewed by Ms. Chiquita T. Johnson, General Counsel for any legal
objections. Her review is attached. There appears to be no objection.
Analysis:To use both methods, public auction and internet auction would reduce the
warehouse requirements and would make the disposal of surplus property
more efficient.
Financial Impact:Typically auctioning of surplus property results in over $200,000 in revenue
each year, which is distributed back to the appropriate funds, in accordance
with government accounting requirements or as required by law. Fees
associated with the internet auction service are a 7.5% fee of the highest
accepted bid for each item (see sellers agreement).
Alternatives:(1) Do not approve the internet auction service, (2) Approve the use of the
internet auction service as the sole method to dispose of excess/surplus
property, (3) Use both the internet service and public auction for the
disposal of surplus property.
Recommendation:
Approve the use of GovDeals.com as the internet auction service for the
Cover Memo
Augusta Commission and continue to use Public Auction for the disposal of
selected items as determined by the Administrator or his designated
representative.
Funds are Available in
the Following
Accounts:
None Required
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
GovDeals Sellers Agreement – V5 – 0208 Page 1
Copyright 2001, GovDeals, Inc.
GovDeals
Sellers Agreement
This Agreement is between GovDeals, Inc. (“GovDeals”), a Delaware corporation having its
principal place of business at 5907 Carmichael Place, Montgomery, Alabama, 36117 and
__Client Name__ (“Client”), having its principal place of business at ____Address____,
__City__, ____State and Zip Code.
1.0 Description of Services: GovDeals provides a means for sellers to list items for sale and
for potential buyers to bid upon these items via an Internet-based auction system. Although
GovDeals may provide software and applications to the Client to make the listing of items
easier, GovDeals is not a party to the actual sale and has no control over the listed
information or the ability of the buyer and seller to complete the transaction.
2.0 GovDeals Responsibilities: In addition to the operation of an Internet auction server,
GovDeals will provide the Client with the following services during the term of the
Agreement:
2.1 Access to a web-based application (“GovDeals Auction Server”) that will help the
Client maintain information about assets and submit them to auction. The GovDeals
Auction Server will:
2.1.1 Accept descriptive information concerning an asset;
2.1.2 Allow different auction phases based upon dates and times to be specified;
2.1.3 Permit the assignment of certain buyer restrictions during each auction phase;
and
2.1.4 Facilitate requests for credits regarding transactions that were not completed.
2.2 Training and support services to implement the GovDeals service, which will
include:
2.2.1 Familiarization with the nature and operation of the GovDeals Auction
Server;
2.2.2 Guidance in the initial entry of assets;
2.2.3 Procedures for taking and posting pictures of assets; and
2.2.4 Assistance in the development of an implementation plan and schedule.
At GovDeals option, training and support services will be provided either on-site or
via telephone and the Internet.
2.3 A customer support desk available via telephone or e-mail between the hours of 8:00
a.m. and 6:00 p.m., Eastern Time, Monday through Friday, except announced
holidays.
2.4 Marketing of the on-line auction service to promote use of the site by potential
buyers.
3.0 Client Responsibilities: To promote a successful operation and increase the benefits from
using GovDeals auction capabilities, the Client agrees to:
3.1 Provide on-site support and resources required to access the GovDeals Auction
Server via the Internet;
Attachment number 2Page 1 of 11
GovDeals Sellers Agreement – V5 – 0208 Page 2
Copyright 2001, GovDeals, Inc.
3.2 Make sufficient personnel related to surplus property disposal available for training,
implementation, and initial data entry;
3.3 Cooperate with marketing campaigns, including providing a mailing list of prior
auction customers, if available; and
3.4 Utilize GovDeals Auction Server and on-line auction capabilities during the term of
this Agreement by:
3.4.1 Listing assets for sale on the GovDeals auction service;
3.4.2 Completing sales transactions for assets sold via this service;
3.4.3 Not selling through some other means any item for which it has received a
winning bid via GovDeals for the specific purpose of avoiding the GovDeals
fee; and
3.4.4 Not engaging, directly or indirectly, in any activities intended to manipulate
or interfere with the bidding process.
4.0 Fees: For any item that is sold as a result of posting it to the GovDeals web site, the
following fees apply:
4.1 Where a single auction item does not yield greater than $100,000 in a winning bid,
Client agrees to pay GovDeals a fee of seven and one-half percent (7.5%) of the
winning bid, but not less than $5.00.
4.2 Where a single auction item yields greater than $100,000, but does not yield greater
than $500,000 in a winning bid, Client agrees to pay GovDeals a fee of seven and
one-half percent (7.5%) of the winning bid up to $100,000 plus five and one-half
percent (5.5%) of the winning bid that is in excess of $100,000 up to $500,000.
4.3 Where a single auction item yields greater than $500,000 in a winning bid, Client
agrees to pay GovDeals a fee of seven and one-half percent (7.5) of $100,000 of the
winning bid, plus a fee of five and one-half percent (5.5%) of $400,000 of the
winning bid, plus a fee of three and one-half percent (3.5%) of the amount in excess
of $500,000 of the winning bid.
4.4 On occasion, and apart from initial training, the Client may request GovDeals to
supply on-site assistance to quickly move large amounts of items that have
accumulated over a period of time. For this service GovDeals will charge an
additional 7.5% fee or a total fee of 15%. For this additional fee GovDeals will go to
the Client’s site and record asset descriptions, take pictures, load assets to the auction
site, and set auction dates. Assets must be arranged in such a manner as to allow
GovDeals personnel access to the assets for recording descriptions and taking
pictures. If assets are not arranged in the proper manner, the Client will provide
personnel to assist the GovDeals representatives in arranging the assets for proper
presentation. The additional 7.5% fee does not apply to assets used in the initial
training and will not apply when the Client processes its own assets.
5.0 Financial Settlement Services:
5.1 Client may elect to have GovDeals collect Auction Proceeds from the winning
Bidder and may also elect for GovDeals to withhold the GovDeals Auction Fees
from the Client’s Auction Proceeds prior to remitting Auction Proceeds to the
Client.
Attachment number 2Page 2 of 11
GovDeals Sellers Agreement – V5 – 0208 Page 3
Copyright 2001, GovDeals, Inc.
5.2 By signing and approving the attached Addendum Number One (1) GovDeals will
collect Client’s Auction Proceeds from the winning Bidders and also withhold the
GovDeals Auction Fees prior to remitting Auction Proceeds to the Client.
If the Client elects only for GovDeals to collect the Auction Proceeds but does not
approve for GovDeals to deduct its Auction fees from the Auction Proceeds, the
Client must also sign on the second signature line of Addendum Number One (1).
6.0 Payment:
6.1 GovDeals will invoice Client for fees on a periodic basis. Client agrees to remit
payment to GovDeals within thirty (30) calendar days, unless an applicable prompt
payment act or similar legislation specifies a different time period.
6.2 Client shall promptly, but not more than sixty (60) calendar days after the sale date,
notify GovDeals of any transaction that was not consummated. The fees for said
transaction shall be credited to the Client during the next invoice period.
7.0 Term of Agreement: This Agreement shall commence on the date it is signed by the
second party to do so and shall terminate absolutely and without further obligation on the
part of the Participant at the close of the calendar year in which it is executed and at the
close of each succeeding calendar year for which it may be renewed. This contract shall be
automatically renewed for a one-year term each January 1 unless the Participant provides
written notice of its intent not to renew the contract no later than 30 days prior to the end of
the calendar year. Any charges owed either party prior to terminating the agreement will
remain payable.
8.0 Right to Sell and Content: Client will only post items to the GovDeals auction site that
the Client has the legal right to sell or dispose of to qualified buyers. Any information
posted will be accurate to the best of Client’s ability and not contain anything of a
pornographic or objectionable nature. Client agrees to only use links to digital pictures of
associated assets as provided for in the GovDeals software, and will not create links to any
other site, text or other information without the written consent of GovDeals.
9.0 Online Sales - Terms and Conditions: Attached hereto are model Online Sales – Terms
and Conditions for use by client. At any time during the term of this Agreement, Client
may modify the Terms and Conditions. Said substitution modification must be submitted
to GovDeals in writing for posting to the GovDeals auction site. The Terms and
Conditions posted to the GovDeals auction site shall not modify, amend or affect the
provisions of this Agreement
10.0 Information and Security:
10.1 Client agrees that GovDeals is not responsible for the accuracy of information
provided to it by seller(s) and/or buyer(s). GovDeals will use reasonable efforts to
protect information that is on its web site from inappropriate use and loss.
10.2 Client grants GovDeals a non-exclusive, non-transferable, irrevocable, and royalty-
free right to exercise any copyright or publicity rights Client may have in the
Attachment number 2Page 3 of 11
GovDeals Sellers Agreement – V5 – 0208 Page 4
Copyright 2001, GovDeals, Inc.
information it posts to the GovDeals server(s). GovDeals agrees to use this
information only for its intended purpose in support of this Agreement.
11.0 Interference: Client will not use any programs, routines, or applications in connection
with GovDeals that will interfere with the operation of the software or site. Specifically,
the Client will only communicate with the GovDeals Auction Server by using software and
applications that GovDeals provides or specifically approves in writing.
12.0 Proprietary Intellectual Property Exclusivity and Confidentiality: The proprietary
Internet-based auction system, environment, and components (collectively, the “System”)
provided by GovDeals under this Agreement are, and will remain, the exclusive property
of GovDeals. GovDeals retains and reserves all rights to the proprietary intellectual
property, including, but not limited to, all copyrights and trademarks of and to the System.
GovDeals is providing the Client hereunder with a license for said System solely for its
own use.
Client may not subcontract, sell, lease, transfer, assign or otherwise share said System with
any third party. Client acknowledges that the System constitutes the proprietary and
confidential property of GovDeals and agrees not to directly or indirectly use, employ,
divulge, disclose, transfer, or communicate to any person, firm, corporation or other entity,
in any manner whatsoever, any of the System or documentation/information provided by
GovDeals. In the event of termination of this Agreement, Client shall promptly return to
GovDeals or at the option of GovDeals destroy, all documentation/information regarding
the System.
13.0 Warranty Disclaimer: GovDeals does not warrant error-free or uninterrupted use of the
GovDeals service. The GovDeals web sites, services, software and applications are
provided without warranty, express or implied, including, but not limited to, any implied
warranties for merchantability or fitness for a particular purpose. GovDeals, its directors,
officers, employees, agents and/or affiliates shall not be liable for any loss of profit and/or
any direct, indirect, special, incidental or consequential damages resulting from the
services offered herein.
14.0 Governance: This Agreement will be governed, interpreted, construed and enforced in
accordance with the laws of the State of Georgia.
15.0 Counterparts: This Agreement may be executed in two or more counterparts, each of
which after execution and delivery shall be deemed an original, but all of which shall
constitute one and the same instrument.
16.0 Non-Exclusive Engagement: This Agreement is not exclusive. The Client may utilize
other disposal approaches, including traditional auctioneer services and sealed bids in
addition to GovDeals services. However, it is understood and agreed that the Client will
not simultaneously utilize other disposal approaches and GovDeals while an asset is listed
on a GovDeals auction.
Attachment number 2Page 4 of 11
GovDeals Sellers Agreement – V5 – 0208 Page 5
Copyright 2001, GovDeals, Inc.
17.0 Entire Agreement: This Agreement represents the entire understanding between the
parties with respect to its subject matter.
Attachment number 2Page 5 of 11
GovDeals Sellers Agreement – V5 – 0208 Page 6
Copyright 2001, GovDeals, Inc.
THE ABOVE AGREEMENT IS ACCEPTED AND AGREED TO.
GovDeals: SAMPLE DOCUMENT:
By: _________________________________ By: SAMPLE DOCUMENT____________
Name: Robert L. DeBardelaben___________ Name: _SAMPLE DOCUMENT_________
Title: President __________________________ Title: ___SAMPLE DOCUMENT___________
Date:___________________________________ Date: ___SAMPLE DOCUMENT__________
Sellers Agreement Mailing Primary Contact Person:
Address and Contact :
Attention: Sales Support Name: SAMPLE
5907 Carmichael Place Title:
Montgomery, AL 36117 Telephone Number:
Fax Number: (334) 387-0519 Fax Number:
salessupport@govdeals.com e-mail:
Primary Contact Person:
(Contract development)
Name: Taylor Wilkins
Title: Sales Representative Southeast Region
Telephone Number: (251) 751-9357
Fax Number: (334) 387-0519
e-mail: twilkins@govdeals.com
Attachment number 2Page 6 of 11
GovDeals Sellers Agreement – V5 – 0208 1
Copyright 2001, GovDeals, Inc.
Addendum Number One (1)
Financial Settlement Services Memo of Understanding
This Memo of Understanding is between GovDeals, Inc. (GovDeals), having its principal place of
business at 5907 Carmichael Place, Montgomery, Alabama 36117, and____________________
______________________SAMPLE DOCUMENT___________________________________ (Client)
having its principal place of business at _____________________________________________
It is understood the electronic funds transfer will be easily identified as being from GovDeals.
It is understood GovDeals and the Client presently operate/will operate under an approved Sellers
Agreement allowing the Client to post and sell surplus equipment on the GovDeals Auction Site. Under
this Agreement, the Client collects its own auction proceeds from the winning Bidder and pays GovDeals
a fee based on a predefined fee schedule.
It is understood the Client would like GovDeals to collect all auction proceeds due the Client from the
winning Bidder and remit the auction proceeds to the Client less the GovDeals fee. Also, the client may
access their private GovDeals account (CAS) and pull up a detail listing of all items sold and paid for by
GovDeals. A paper invoice will no longer be mailed, but will be sent electronically.
Optionally, Client may elect to not have GovDeals withhold the fee by signing the appropriate section on
the signature page of this Addendum.
It is understood GovDeals will charge the winning Bidder a 5% “Buyer’s Premium”, therefore, Client is not
allowed to charge the winning Bidder an additional “Buyer’s Premium”.
It is understood GovDeals will collect all auction proceeds from the winning Bidder, including the 5%
“Buyer’s Premium” through PayPal, Credit Card or Wire Transfer. This is the only means of payment by
the bidder.
It is understood the Client will not release a piece of equipment to the winning Bidder until the Client has
received verification from GovDeals that payment has been received from the winning Bidder.
It is understood GovDeals will remit all funds collected, less the 5% Buyer’s Premium and less the
GovDeals fee to the Client on a weekly basis for all items marked in CAS as Picked Up. However, if you
choose to not have GovDeals withhold auction fees, GovDeals will remit all funds collected, less the 5%
Buyer’s Premium.
It is understood prior to an item being released to the winning Bidder, the Client will ensure the winning
Bidder or his/her agent has signed the “Bill of Sale” with a notation that the item is sold “As Is, Where Is
and without Warranty”. The Bill of Sale must be printed from CAS. Any other Bill of Sale must be
submitted for approval.
It is understood no auction proceeds will be remitted to the Client for any equipment released without
verification of payment from GovDeals. Approved payment from the winning Bidder through PayPal,
Credit Card or Wire Transfer will be noted in the CAS Account.
It is understood under no circumstance will the Client collect any funds directly from the winning Bidder
and if requested to do so, the Client should refer the winning Bidder directly to GovDeals for payment
instructions.
Attachment number 2Page 7 of 11
GovDeals Sellers Agreement – V5 – 0208 2
Copyright 2001, GovDeals, Inc.
It is understood GovDeals will absorb all costs of Charge Backs by PayPal or a Credit Card Company if
an item is released to the bidder after proper payment notification is received by the Client from GovDeals
and a signed Bill of Sale is retained from the winning Bidder by the Client.
It is understood GovDeals will not absorb a Charge Back won by a bidder in those rare occasions where
a bidder pays for an item but never picks up the item and subsequently convinces PayPal or the Credit
Card Company to charge the amount paid back to GovDeals. Since the Client still has the asset and may
resell it, the client agrees to refund the Charge Back amount to GovDeals or agrees to allow GovDeals to
withhold the Charge Back amount from future payments owed the Client.
It is understood a GovDeals Client Services Representative or a GovDeals Help Desk Representative will
train the Client on how to effectively use the Financial Settlement Services feature and provide ongoing
support as needed by GovDeals. There are no additional costs to the Client for this training and support.
It is also understood GovDeals is covered by a Crime Insurance Policy with a limit of $5,000,000.00 which
will protect the Client against any loss of funds.
Approved for GovDeals: Approved for Client:
_________________________________ _________________________________
President_________________________ _________________________________
Title Date Title Date
Please indicate by signature below only if Client elects to not allow GovDeals to deduct the
GovDeals auction fees from auction proceeds due the client.
_________________________________________
Name and Title
Please complete payment instructions below:
Accounting Contact: _________________________________________
Name and Title
E-Mail Address: _________________________________________
Phone Number: _________________________________________
Make check Payable to: _________________________________________
Client’s Legal Name
Mail Check to: _________________________________________
Street Address or P.O. Box Number
_________________________________________
City, State and Zip Code
Attachment number 2Page 8 of 11
GovDeals Sellers Agreement – V5 – 0208 1
Copyright 2001, GovDeals, Inc.
GovDeals
Sellers Agreement
Online Sales – Terms and Conditions
Your Logo Here
__Client Name__
City, Georgia
Online Sales – Terms and Conditions
All bidders and other participants of this auction agree that they have read and fully
understand these terms and agree to be bound thereby.
Guaranty Waiver. All property is offered for sale “AS IS, WHERE IS.” __Client Name__
(Seller) makes no warranty, guaranty or representation of any kind, expressed or implied, as to
the merchantability or fitness for any purpose of the property offered for sale. The Buyer is not
entitled to any payment for loss of profit or any other money damages – special, direct, indirect,
or consequential.
Description Warranty. Seller warrants to the Buyer that the property offered for sale will
conform to its description. Any claim for misdescription must be made prior to removal of the
property. If Seller confirms that the property does not conform to the description, Seller will
keep the property and refund any money paid. The liability of __Client Name__ shall not
exceed the actual purchase price of the property. Please note that upon removal of the
property, all sales are final.
Personal and property risk. Persons attending during exhibition, sale or removal of goods
assume all risks of damage of or loss to person and property and specifically release the seller
and GovDeals from liability therefore.
Inspection. Most items offered for sale are used and may contain defects not immediately
detectable. Bidders may inspect the property prior to bidding. Bidders must adhere to the
inspection dates and times indicated in the item description. See special instructions on each
auction page for inspection details.
Consideration of Bid. __Client Name__ reserves the right to reject any and all bids and to
withdraw from sale any of the items listed.
Buyer’s Certificate. Successful bidders will receive a Buyer’s Certificate by email from
GovDeals.
Payment. Payment in full is due not later than 5 business days from the time and date of the
Buyer’s Certificate. Acceptable forms of payment are:
Attachment number 2Page 9 of 11
GovDeals Sellers Agreement – V5 – 0208 2
Copyright 2001, GovDeals, Inc.
• U. S. Currency
• Certified Cashiers Check
• Money Order
• Company Check (with Bank Letter guaranteeing funds – mandatory)
Checks shall be made payable to: __Client Name__. Payments shall be made at the location
listed in the Buyer’s Certificate.
Escrow Payment. When the purchase price (of a single item or the aggregate purchase price
of multiple items) totals $5,000 or greater, the Seller may require a down payment from the
winning Buyer. This non-refundable fee will be 20% of the total purchase price. When the
Seller exercises this option, the Buyer will have 48-hours from the time of issuance of the
Buyers Certificate, to comply with this requirement. If Buyer fails to comply with this
requirement within the stated time frame, the Seller can declare Buyer in default, bar them from
further bidding and have them removed from the GovDeals system. If Buyer is in default, Seller
may negotiate with next closest bidder, re-list at another auction and/or pursue all legal
proceedings. All monies collected in escrow, will be deducted from total monies due at time of
final payment.
Removal. All items must be removed within 10 business days from the time and date of
issuance of the Buyer’s Certificate. Purchases will be released only upon receipt of payment as
specified. Successful bidders are responsible for loading and removal and any and all property
awarded to them from the place where the property is located as indicated on the website and in
the Buyer’s Certificate. The Buyer will make all arrangements and perform all work necessary,
including packing, loading and transportation of the property. Under no circumstances will
__Client Name__ assume responsibility for packing, loading or shipping. See special
instructions on each auction page for removal details. A daily storage fee of $10.00 may be
charged for any item not removed within the 10 business days allowed and stated on the
Buyer’s Certificate.
Vehicle Titles. Seller will issue a title or certificate upon receipt of payment. Titles may be
subject to any restrictions as indicated in the item description on the website. Open titles cannot
be issued. __Client Name__ will not issue replacement titles.
Default. Default shall include (1) failure to observe these terms and conditions; (2) failure to
make good and timely payment; or (3) failure to remove all items within the specified time.
Default may result in termination of the contract and suspension from participation in all future
sales until the default has been cured. If the Buyer fails in the performance of their obligations,
Seller may exercise such rights and may pursue such remedies as are provided by law. Seller
reserves the right to reclaim and resell all items not removed by the specified removal date.
Acceptance of Terms and Conditions. By submitting a bid, the bidder agrees that they have
read, fully understand and accept these Terms and Conditions of Online Sales, and agree to
pay for and remove the property, if the bid is accepted, by the dates and times specified. These
Terms and Conditions are displayed at the top of each page of each item listed on GovDeals.
Special Instructions appearing on the asset page will override certain sections of the terms and
conditions.
Attachment number 2Page 10 of 11
GovDeals Sellers Agreement – V5 – 0208 3
Copyright 2001, GovDeals, Inc.
State/Local Sales and/or Use Tax. Buyers may be subject to payment of State and/or local
sales and/or use tax. Buyers are responsible for contacting the appropriate tax office,
completing any forms, and paying any taxes that may be imposed.
Sales to Employees. Employees of the __Client Name__ may bid on the property listed for
auction, so long as they do NOT bid while on duty.
Attachment number 2Page 11 of 11
Commission Meeting Agenda
10/6/2009 2:00 PM
Development Authority of Richmond County Resolution
Department:Clerk of Commission
Caption:Motion to approve a Resolution of the Development Authority of
Richmond County requesting the Consolidated Government of Augusta-
Richmond County to allocate the County's recovery zone facility bond
limitation to the Authority and International Paper Company for the benefit
of International Paper Company and to designate an area within the county
as a recovery zone. (Approved by Finance Committee September 28,
2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
10/6/2009 2:00 PM
Dr. Leonard Wilensky
Department:Clerk of Commission
Caption:Motion to deny a request from Dr. Leonard Wilensky for an abatement of
2009 taxes for property located at 1456 Walton Way. (Approved by
Finance Committee September 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 8
Attachment number 1Page 2 of 8
Attachment number 1Page 3 of 8
Attachment number 1Page 4 of 8
Attachment number 1Page 5 of 8
Attachment number 1Page 6 of 8
Attachment number 1Page 7 of 8
Attachment number 1Page 8 of 8
Commission Meeting Agenda
10/6/2009 2:00 PM
Joyce Watkins-Epps
Department:Clerk of Commission
Caption:Motion to accept the recommendation of the Chief Tax Appraiser relative to
request from Ms. Joyce Watkins-Epps for a refund of overpayments on taxes
for property located at 2805 Brentway Drive. (Approved by Finance
Committee September 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Commission Meeting Agenda
10/6/2009 2:00 PM
Lighting of Banners
Department:Clerk of Commission
Caption:Motion to approve the recommendation of the Downtown Development
Authority regarding the lighting of 80 banners funded from the Capital
Improvement Account in the amount of $16,439.00 (Approved by Finance
Committee September 28,2 009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Commission Meeting Agenda
10/6/2009 2:00 PM
Resolution Authorizing the Settlement for Lucy Mastej
Department:Law Department
Caption:Motion to approve Resolution authorizing the settlement of a property
damage, continuing trespass, and continuing nuisance claim filed by Lucy
Mastej in the Superior Court of Richmond County, Georgia for the
aggregate amount of $27,000.00 and authorizing the County Administrator
to disburse to Lucy Mastej the amount of $27,000.00. (Approved by
Finance Committee September 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
If the settlement is authorized, funds would be made available from Utilities
dept thru a budget change - dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
IN THE SUPERIOR COURT OF RICHMOND COUNTY
STATE OF GEORGIA
)
LUCY SHAFER MASTEJ, )
)
Plaintiff ) CIVIL ACTION
) FILE NO. 2004-RCCV-778
v. )
)
AUGUSTA-RICHMOND COUNTY, )
)
Defendant )
)
RESOLUTION
RESOLUTION AUTHORIZING THE SETTLEMENT OF A PROPERTY
DAMAGE, CONTINUING TRESPASS, AND CONTINUING NUISANCE CLAIM FILED
BY LUCY MASTEJ IN THE SUPERIOR COURT OF RICHMOND COUNTY,
GEORGIA FOR THE AGGREGATE AMOUNT OF $27,000.00 AND AUTHORIZING
THE COUNTY ADMINISTRATOR TO DISBURSE TO LUCY MASTEJ THE AMOUNT
OF $27,000.00.
WHEREAS, Lucy Mastej filed civil action file number 2004-RCCV-778 against
Augusta, Georgia in the Superior Court of Richmond County seeking damages to her property
based upon a claim of a continuing nuisance and/or continuing trespass; and
WHEREAS, the parties to the civil action have participated in a court-ordered mediation
in an effort to resolve all outstanding issues between the parties; and
WHEREAS, Lucy Mastej has agreed to settle any and all pending and potential claims
against Augusta, Georgia, its officers, employees, successors, and agents in exchange for
payment in the amount of $27,000.00 and Augusta-Richmond County admits no liability;
Attachment number 1Page 1 of 3
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, that the Augusta-Richmond County Commission hereby agrees to settle any and all
pending and potential claims with Lucy Mastej by the payment of $27,000.00, and that the
County Administrator is hereby authorized to pay that sum in the form of a check payable to H.
Wilson Haynes, Esq, attorney for Lucy Mastej.
Adopted this ____ day of September, 2009.
______________________________
David S. Copenhaver
Mayor, Augusta, Georgia
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Coseal:
Attachment number 1Page 2 of 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Resolution was duly adopted by the Augusta-Richmond County Commission on
September ___, 2009 and that such Resolution has not been modified or resented as of the date
hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution
which was approved and adopted at the Commission meeting on September 1, 2009.
______________________________
Lena J. Bonner
Clerk of Commission
Attachment number 1Page 3 of 3
Commission Meeting Agenda
10/6/2009 2:00 PM
Update authorized bank signatories
Department:Finance
Caption:Motion to update authorized staff as signatories for bank accounts.
(Approved by Finance Committee September 28, 2009)
Background:When former authorized signatories left the employment of ARC, they were
deleted from bank signature cards. However no replacements have been
added. Currently only two people are listed as authorized signatories. In
most instances, two signatures are required to transact business. Based upon
current best practices relating to the number of authorize signatories, we are
requesting that the following finance staff be added as authorized
signatories. Timothy E. Schroer, Assistant Finance Director Hope
Goodwin, Accountant I Upon approval of this request the authorized
signatories would be: Donna B. Williams, Finance Director Timothy E.
Schroer, Assistant Finance Director Kathy Williams, Accountant I Hope
Goodwin, Accountant I
Analysis:Normal business practice is to have more than two authorized signatories on
bank accounts that require two signatures for certain transactions. The
rational being there should be options if one signatory is unavailable.
Financial Impact:n/a
Alternatives:none
Recommendation:approve additional signatories
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Commission Meeting Agenda
10/6/2009 2:00 PM
2316 Tobacco Road Roof Replacement
Department:Public Services Department - Maintenance Division
Caption:Motion to approve contract with Modern Roofing, low bidder, in the
amount of $14,350.00 to replace the roof on the Maintenance Division's
administrative building located at 2316 Tobacco Road. (Approved
by Engineering Services Committee September 28, 2009)
Background:The existing roof is showing signs of serious deterioration. This faciltiy is
the administrative building for the Maintenance Division. It is essential that
this roof be replaced to promote a safe work environment and to protect
valuable electronic equipment.
Analysis:Five firms had an opportunity to bid on this project. Three were non-
compliant.
Financial Impact:Modern Roofing was the lowest bidder at $14,350.
Alternatives:#1. Approve contract with Modern Roofing, low bidder, in the amount of
$14,350.00 to replace the roof on the Maintenance Division's administrative
building located at 2316 Tobacco Road. #2. None Recommended
Recommendation:Alternative #1.
Funds are Available in
the Following
Accounts:
Funding for this project is available in: GL 272016215/JL 207272008
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Invitation to Bid
Sealed bids will be received at this office until Wednesday, August 26, 2009 at 3:00 P.M. for
furnishing:
Bid Item 09-142 Shingle Roof Replacement – Tobacco Road for Public Service –
Maintenance Division
Bids’ will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre-Bid
Conference will be held on Friday, August 7, 2009 @ 10:00 a.m. in the Procurement
Department Room 605. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, August 11, 2009 @ 3:00 p.m. by fax at 706-821-
2811 or by mail. .No bid will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of
opening. A 10% Bid bond is required to be submitted in a separate envelope so marked
along with the bidders’ qualifications; a 100% performance bond and a 100% payment
bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable
by the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the
office of the Procurement Department is not advisable. Acquisition of BID documents from
unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 16, 23, 30, August 6, 2009
Metro Courier July 22, 2009
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Dennis Stroud Public Service – Maintenance Division
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 4
Attachment number 5Page 2 of 4
Attachment number 5Page 3 of 4
Attachment number 5Page 4 of 4
Commission Meeting Agenda
10/6/2009 2:00 PM
adoption of flood insurance study and flood insurance rate maps
Department:Planning Commission
Caption:Motion to approve an Ordinance to adopt the Flood Insurance Study and
the associated Flood Insurance Rate Maps for Augusta Richmond County.
(Approved by the Commission September 15, 2009 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE NO. _____
A resolution by the Augusta-Richmond County Planning Commission recommending that the
Flood Insurance Study and the Flood Insurance Rate Maps for Augusta-Richmond County,
Georgia, both with an effective date of September 25, 2009, be adopted as follows:
AN ORDINANCE TO ADOPT THE FLOOD INSURANCE STUDY (FIS), STUDY
NUMBER 13245CV000A, WITH AN EFFECTIVE DATE OF SEPTEMBER 25, 2009,
AND THE FLOOD INSURANCE RATE MAPS (FIRMs), MAP NUMBERS
13245IND0A, 13245C0015F, 13245C0020F, 13245C0040F, 13245C0070F,
13245C0085F, 13245C0090F, 13245C0095F, 13245C0105F, 13245C0110F,
13245C0115F, 13245C0120F, 13245C0130F, 13245C0135F, 13245C0140F,
13245C0145F, 13245C0175F, 13245C0185F, 13245C0200F, 13245C0205F,
13245C0210F, 13245C0225F, 13245C0230F, 13245C0235F, 13245C0240F,
13245C0245F, 13245C0255F, 13245C0265F, 13245C0300F, 13245C0325F,
13245C0330F, AND 13245C0355F, WITH AN EFFECTIVE DATE OF SEPTEMBER
25, 2009, AS THEY PERTAIN TO AUGUSTA, GEORGIA, IN THEIR ENTIRETY.
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Flood Insurance Study (FIS), Study Number 13245CV000A, with an
effective date of September 25, 2009, and the Flood Insurance Rate Maps (FIRMs), Map
Numbers 13245IND0A, 13245C0015F, 13245C0020F, 13245C0040F, 13245C0070F,
13245C0085F, 13245C0090F, 13245C0095F, 13245C0105F, 13245C0110F, 13245C0115F,
13245C0120F, 13245C0130F, 13245C0135F, 13245C0140F, 13245C0145F, 13245C0175F,
13245C0185F, 13245C0200F, 13245C0205F, 13245C0210F, 13245C0225F, 13245C0230F,
13245C0235F, 13245C0240F, 13245C0245F, 13245C0255F, 13245C0265F, 13245C0300F,
13245C0325F, 13245C0330F, and 13245C0355F, with an effective date of September 25, 2009,
as they pertain to regulating Flood Damage Prevention in Augusta, Georgia, be adopted in their
entirety.
Attachment number 1Page 1 of 2
SECTION II. That any and all Flood Insurance Studies (FISs) and Flood Insurance Rate Maps
(FIRMs) with effective dates prior to September 25, 2009, be rendered null and void for
regulating Flood Damage Prevention in Augusta, Georgia.
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Done in Open Meeting under the Common Seal thereof this __________ day of
_______________, 2009.
APPROVED THIS __________ day of _______________, 2009.
___________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________
CLERK OF COMMISSION
Attachment number 1Page 2 of 2
Commission Meeting Agenda
10/6/2009 2:00 PM
Application Submittal for Butler Creek Interceptor Upgrade–Phase I to GEFA
Department:Utilities
Caption:Motion to authorize Augusta Utilities Department to submit an application
to the Georgia Environmental Facilities Authority (GEFA) for the Butler
Creek Interceptor Upgrade–Phase I Project under the American Recovery
and Reinvestment Act of 2009 (ARRA) appropriated by Congress.
(Approved by Engineering Services Committee September 28, 2009)
Background:The Augusta Utilities Department recently received notice that three of the
projects submitted for consideration to the Georgia Environmental Facilities
Authority (GEFA) allotment under the American Recovery and
Reinvestment Act of 2009 (ARRA) and the 2009 Title VI allotment
appropriated by Congress have been deemed acceptable and placed on a
Fundable Priority List. The three projects listed on the Fundable Priority List
were: Butler Ck Interceptor Upgrade - Phase I Butler Ck Interceptor
Upgrade - Phase II Main Interceptor - Phase I In accordance with GEFA
guidelines, only one project could be advanced in the process at that time.
The Augusta Commission authorized the submittal of the Main Interceptor –
Phase I Project in May 2009. We have been recently advised by GEFA that
both Butler Creek Phase I and II were now eligible for funding.
Analysis:The application process and ultimately funding of projects is dependent on
project readiness and the projects ability to proceed expeditiously.
Financial Impact:This agenda item is for informational purposes. No funds are being
requested at this time.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the Augusta Utilities Department
to submit an application to the Georgia Environmental Facilities Authority
(GEFA) for the Butler Creek Interceptor Upgrade–Phase I.
Funds are Available in
the Following
Accounts:
This agenda item is for informational purposes. No funds are being
requested at this time.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2009 2:00 PM
Application Submittal for Butler Creek Interceptor Upgrade–Phase II to GEFA
Department:Utilities
Caption:Motion to authorize Augusta Utilities Department to submit an application
to the Georgia Environmental Facilities Authority (GEFA) for the Butler
Creek Interceptor Upgrade–Phase II Project under the American Recovery
and Reinvestment Act of 2009 (ARRA) appropriated by Congress.
(Approved by Engineering Services Committee September 28, 2009)
Background:The Augusta Utilities Department recently received notice that three of the
projects submitted for consideration to the Georgia Environmental Facilities
Authority (GEFA) allotment under the American Recovery and
Reinvestment Act of 2009 (ARRA) and the 2009 Title VI allotment
appropriated by Congress have been deemed acceptable and placed on a
Fundable Priority List. The three projects listed on the Fundable Priority List
were: Butler Ck Interceptor Upgrade - Phase I Butler Ck Interceptor
Upgrade - Phase II Main Interceptor - Phase I In accordance with GEFA
guidelines, only one project could be advanced in the process at that time.
The Augusta Commission authorized the submittal of the Main Interceptor –
Phase I Project in May 2009. We have been recently advised by GEFA that
both Butler Creek Phase I and II were now eligible for funding.
Analysis:The application process and ultimately funding of projects is dependent on
project readiness and the projects ability to proceed expeditiously.
Financial Impact:This agenda item is for informational purposes. No funds are being
requested at this time.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the Augusta Utilities Department
to submit an application to the Georgia Environmental Facilities Authority
(GEFA) for the Butler Creek Interceptor Upgrade–Phase II.
Funds are Available in
the Following
Accounts:
This agenda item is for informational purposes. No funds are being
requested at this time.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2009 2:00 PM
Approve construction contract for Renovations of the Atlanta Gas Light Building for Augusta Utilities Department.
Department:Clifford A. Goins, Interim Director Augusta Utilities Department
Caption:Motion to award construction contract to RW Allen, LLC in the amount of
$721,287.00. This award will include renovations to the AGL building,
asphalt resurfacing of the parking lot, installation of the SCADA system,
and installation of IT components. (Approved by Engineering Services
Committee September 28, 2009)
Background:A facility was needed to house the Construction and Maintenance Division
(CMD) of the Augusta Utilities Department. Currently construction and
maintenance personnel are located at two separate primary locations that
include the Peach Orchard Branch and the Highland Avenue Branch of the
CMD. A central location with facilities adequate enough to house all of the
CMD was located on Wylds Road. The former Atlanta Gas Light facility
located on Wylds Road was determined to be the facility needed for the
CMD of Augusta Utilities Department, and was purchased by the City.
Renovations to the facility to upgrade it for use by CMD are needed.
Renovation needs were identified, and an RFQ was issued. Contractors
capable of performing the construction required at the facility submitted
their qualifications.
Analysis:R.W. Allen, LLC was the responsive qualified firm chosen for construction
of the Renovations of Atlanta Gas Light Building for Augusta Utilities
Department. The quote for required renovations were evaluated by the AUD
staff and award of the contract is recommended.
Financial Impact:Funds for this work are available in: 506043410-5413120
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends that R.W. Allen be awarded a
contract to perform Renovations of Atlanta Gas Light Building for Augusta
Utilities Department.
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: 506043410-
5413120
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 2Page 1 of 1
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, May 12, 2009 @ 11:00 a.m. FOR
FURNISHING:
RFQ ITEM #09-111 Renovations of the Atlanta Gas & Light Building for Utilities
Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualifications meeting will be
held on Wednesday, April 29, 2009 @ 10:00 a.m. in the Procurement Department – Room 605.
All questions must be submitted in writing to the office of the Procurement Department by
Friday, May 1, 2009 @ 3:00 p.m. by fax at 706-821-2811 or by mail. No RFQ will be accepted by
fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 2, 9, 16, 23, 2009
Metro Courier April 8, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Russell Thies Utilities Department
Attachment number 3Page 1 of 1
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Attachment number 5Page 1 of 1
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Commission Meeting Agenda
10/6/2009 2:00 PM
Approve construction contract for the Horsepen Sewer Collection System Phase 2B Project, project number 50203.
Department:Clifford A. Goins, Interim Director Augusta Utilities Department
Caption:Motion to award contract for new construction of sanitary sewer services
and sewer mains to Eagle Utility Contracting, Inc. in the amount of
$1,567,880.50. (Approved by Engineering Services Committee
September 28, 2009)
Background:A new sanitary sewer system is needed in the Horsepen Branch Basin area
which is located in the Southern portion of Augusta/Richmond
County. Phase 2A is currently in construction and this Phase- 2B, which is
now ready to go to construction, will complete efforts to serve this particular
area of Southern Augusta/Richmond County The project will consist of
installing approximately 22,650 LF of sewer main and approximately 180
sanitary sewer services.
Analysis:Eagle Utility Contracting, Inc. was the low responsive bidder for the
construction of the Horsepen Sewer Collection System Phase 2B sanitary
sewer project. The bids were evaluated by the design engineer, Johnson,
Laschober, and Associates, and the AUD staff, and award is recommended.
Financial Impact:Funding for this project is available and will come from the following
accounts: 510043420-5425210/80250203-5425210 and 51104-3420-
5425210/80250203-5425210
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission award subject
construction contract to Eagle Utility Contracting, Inc. in the amount of
$1,567,880.50.
Funds are Available in
the Following
Accounts:
510043420-5425210/80250203-5425210 and 511043420-
5425210/80250203-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 26
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Commission Meeting Agenda
10/6/2009 2:00 PM
Approve construction contract for the Main Interceptor Upgrade Phase 2, Project number 80300007.
Department:Clifford A. Goins, Interim Director Augusta Utilities Department
Caption:Motion to award contract for new construction of sanitary sewer mains to
John D. Stephens, Inc. in the amount of $8,104,210.46. (Approved by
Engineering Services Committee September 28,2009)
Background:A new main interceptor sanitary sewer is needed to upgrade the aging main
interceptor sewer main system from the intersection of Dan Bowles Road
and Doug Barnard Parkway to Messerly Wastewater Treatment Facility. The
project will consist of replacing an existing parallel sewer along the east
shoulder of Doug Barnard Parkway with approximately 5,600 linear feet of
72-inch diameter HOBAS fiberglass reinforced pipe (FRP) and 9,000 linear
feet of 84-inch diameter HOBAS FRP. The Main Interceptor Phase 2 Project
is designed to upgrade the Main Interceptor via installation of a new gravity
sewer piping, which will tie-in to the recently installed Main Interceptor
Phase One piping. In June of 2009 the Commission approved AUD’s
application to Georgia Environmental Facilities Authority (GEFA) for
funding of this project under the American Recovery and Reinvestment Act
that may include up to $4 million of forgivable principal and will also
qualify for State Revolving Funds up to the full amount of the contract. We
anticipate final GEFA board approval of financing in late October.
Analysis:John D. Stephens, Inc. was the low responsive bidder for the construction of
the Main Interceptor Phase 2 sanitary sewer mains. The bids were evaluated
by the design engineer, Stevenson and Palmer, and the AUD staff and award
is recommended. Commission approval is recommended subject to GEFA
financing. Limited Stimulus funds of up to $4 million of forgivable loan
principal may be available, with up to the full amount of the contract
available for an estimated loan fee of 2%, term of 20 years and an interest
rate of 3%. The application has been submitted to GEFA with approval
expected in late October of 2009.
Financial Impact:Funds for this work are subject to GEFA approval of financing with a loan
fee of 2% (up to approximately $162,000), a term of 20 years and an interest
rate of 3%. If no Stimulus money is awarded, the maximum financed
amount should result in monthly principal and interest payments of
approximately $45,000. Current funding for the project is not available.
Subject project is contingent on GEFA funding.
Alternatives:No alternatives are recommended.
Recommendation:
Augusta Utilities Department recommends (subject to GEFA loan approval)
Cover Memo
the Commission award subject construction contract to John D. Stephens,
Inc. in the amount of $8,104,210.46.
Funds are Available in
the Following
Accounts:
Current funding for the project is not available. Subject project is contingent
on GEFA funding.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Stevenson & Palmer Engineering, Inc.
360 Bay Street, Suite 400; Augusta, GA 30901 (706) 261-4040
Project Name: Augusta Utilities Department Date: 7/23/2009
Main Interceptor Upgrade Replacement Phase II Project No.: G1240602
Bid Number: 09-124 Prepared by: Eric Olson
AUD Project No. 00007 Checked by: James Willson
Date: 7/23/2009
PAY ITEM DESCRIPTION
Estimated
Quantity Units Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
SANITARY SEWER
S-3J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 8’ to 10’, including Type II (No. 57 stone) bedding
material
558 LF 750.00$ 418,500.00$ 429.80$ 239,828.40$ 489.30$ 273,029.40$ 417.30$ 232,853.40$ 528.00$ 294,624.00$ 520.00$ 290,160.00$
S-3K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 8’ to 10’, including Type II (No. 57 stone) bedding
material
1055 LF 800.00$ 844,000.00$ 466.45$ 492,104.75$ 542.20$ 572,021.00$ 474.60$ 500,703.00$ 553.00$ 583,415.00$ 560.00$ 590,800.00$
S-4J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 10’ to 12’, including Type II (No. 57 stone) bedding
material
250 LF 775.00$ 193,750.00$ 429.80$ 107,450.00$ 489.30$ 122,325.00$ 417.30$ 104,325.00$ 528.00$ 132,000.00$ 520.00$ 130,000.00$
S-4K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 10’ to 12’, including Type II (No. 57 stone) bedding
material
5334 LF 825.00$ 4,400,550.00$ 466.45$ 2,488,044.30$ 542.20$ 2,892,094.80$ 474.60$ 2,531,516.40$ 552.00$ 2,944,368.00$ 560.00$ 2,987,040.00$
S-5J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 12’ to 14’, including Type II (No. 57 stone) bedding
material
1425 LF 785.00$ 1,118,625.00$ 429.80$ 612,465.00$ 489.30$ 697,252.50$ 417.30$ 594,652.50$ 528.00$ 752,400.00$ 520.00$ 741,000.00$
S-5K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 12’ to 14’, including Type II (No. 57 stone) bedding
material
1740 LF 835.00$ 1,452,900.00$ 466.45$ 811,623.00$ 542.20$ 943,428.00$ 474.60$ 825,804.00$ 553.00$ 962,220.00$ 560.00$ 974,400.00$
S-6J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 14’ to 16’, including Type II (No. 57 stone) bedding
material
1540 LF 795.00$ 1,224,300.00$ 429.80$ 661,892.00$ 489.30$ 753,522.00$ 417.30$ 642,642.00$ 528.00$ 813,120.00$ 520.00$ 800,800.00$
S-6K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 14’ to 16’, including Type II (No. 57 stone) bedding
material
380 LF 845.00$ 321,100.00$ 466.45$ 177,251.00$ 542.20$ 206,036.00$ 474.60$ 180,348.00$ 552.00$ 209,760.00$ 560.00$ 212,800.00$
S-7J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 16’ to 18’, including Type II (No. 57 stone) bedding
material
582 LF 805.00$ 468,510.00$ 429.80$ 250,143.60$ 489.30$ 284,772.60$ 417.30$ 242,868.60$ 528.00$ 307,296.00$ 520.00$ 302,640.00$
S-8J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 18’ to 20’, including Type II (No. 57 stone) bedding
material
30 LF 815.00$ 24,450.00$ 429.80$ 12,894.00$ 489.30$ 14,679.00$ 417.30$ 12,519.00$ 553.00$ 16,590.00$ 520.00$ 15,600.00$
S-11A 8” diameter ductile iron sanitary sewer pipe Class 250,
Depth 8’ to 10’, including Type II (No. 67 stone) bedding
material
35 LF 80.00$ 2,800.00$ 89.69$ 3,139.15$ 73.54$ 2,573.90$ 50.00$ 1,750.00$ 125.00$ 4,375.00$ 200.00$ 7,000.00$
S-12I 42" diameter ductile iron sanitary sewer pipe Class 250,
Depth 10’ to 12’, including Type II (No. 67 stone) bedding
material
30 LF 210.00$ 6,300.00$ 795.74$ 23,872.20$ 433.63$ 13,008.90$ 320.00$ 9,600.00$ 500.00$ 15,000.00$ 350.00$ 10,500.00$
S-14C 12” diameter ductile iron sanitary sewer pipe Class 250,
Depth 14’ to 16’, including Type II (No. 67 stone) bedding
material
15 LF 95.00$ 1,425.00$ 123.20$ 1,848.00$ 90.07$ 1,351.05$ 65.00$ 975.00$ 300.00$ 4,500.00$ 275.00$ 4,125.00$
S-16J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 20’ to 22’, including Type II (No. 57 stone) bedding
material
120 LF 820.00$ 98,400.00$ 429.80$ 51,576.00$ 481.63$ 57,795.60$ 417.30$ 50,076.00$ 528.00$ 63,360.00$ 550.00$ 66,000.00$
S-16K 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 22’ to 24’, including Type II (No. 57 stone) bedding
material
180 LF 825.00$ 148,500.00$ 429.80$ 77,364.00$ 512.49$ 92,248.20$ 458.80$ 82,584.00$ 528.00$ 95,040.00$ 550.00$ 99,000.00$
S-16L 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 24’ to 26’, including Type II (No. 57 stone) bedding
material
310 LF 830.00$ 257,300.00$ 429.80$ 133,238.00$ 512.49$ 158,871.90$ 458.80$ 142,228.00$ 528.00$ 163,680.00$ 550.00$ 170,500.00$
S-17A Direct Jack and Bore 72” diameter, HOBAS Jacking Pipe 211 LF 3,800.00$ 801,800.00$ 3,708.55$ 782,504.05$ 2,096.05$ 442,266.55$ 1,241.00$ 261,851.00$ 650.00$ 137,150.00$ 1,750.00$ 369,250.00$
S-17B Direct Jack and Bore 84” diameter, HOBAS Jacking Pipe 335 LF 4,500.00$ 1,507,500.00$ 5,313.08$ 1,779,881.80$ 2,232.71$ 747,957.85$ 1,364.00$ 456,940.00$ 500.00$ 167,500.00$ 2,150.00$ 720,250.00$
S-18 Select backfill, GA DOT Type I, Class I & II (Sand/Clay) –
Measured by in-place volume.45000 CY 6.00$ 270,000.00$ 3.00$ 135,000.00$ 6.61$ 297,450.00$ 0.01$ 450.00$ 0.01$ 450.00$ 5.00$ 225,000.00$
S-30 6” sanitary sewer service, complete 8 EA 1,500.00$ 12,000.00$ 1,006.50$ 8,052.00$ 2,096.05$ 16,768.40$ 2,000.00$ 16,000.00$ 1,000.00$ 8,000.00$ 1,200.00$ 9,600.00$
S-31b Bulkhead existing sanitary sewer, over 30" 8 EA 1,000.00$ 8,000.00$ 3,740.00$ 29,920.00$ 1,581.05$ 12,648.40$ 1,000.00$ 8,000.00$ 2,500.00$ 20,000.00$ 1,100.00$ 8,800.00$
S-33 Tie new sanitary sewer to existing manholes, diameter
varies 6 EA 10,000.00$ 60,000.00$ 9,583.75$ 57,502.50$ 14,013.15$ 84,078.90$ 2,250.00$ 13,500.00$ 5,000.00$ 30,000.00$ 3,500.00$ 21,000.00$
S-37 Granular fill for FRPM pipe installation 10000 CY 6.00$ 60,000.00$ 8.25$ 82,500.00$ 39.68$ 396,800.00$ 0.01$ 100.00$ 0.01$ 100.00$ 27.00$ 270,000.00$
S-58A 72" FRPM tee base (straight-thru) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
7 EA 12,500.00$ 87,500.00$ 18,306.66$ 128,146.62$ 7,604.49$ 53,231.43$ 16,605.00$ 116,235.00$ 18,000.00$ 126,000.00$ 15,000.00$ 105,000.00$
S-58B 72" FRPM tee base (1-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
3 EA 15,000.00$ 45,000.00$ 22,202.02$ 66,606.06$ 11,131.21$ 33,393.63$ 16,605.00$ 49,815.00$ 20,000.00$ 60,000.00$ 19,000.00$ 57,000.00$
S-58C 72" FRPM tee base (2-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
2 EA 17,500.00$ 35,000.00$ 24,935.90$ 49,871.80$ 13,666.04$ 27,332.08$ 16,605.00$ 33,210.00$ 24,000.00$ 48,000.00$ 21,000.00$ 42,000.00$
S-58E 84" FRPM tee base (straight-thru) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
12 EA 17,500.00$ 210,000.00$ 19,906.15$ 238,873.80$ 9,918.90$ 119,026.80$ 16,605.00$ 199,260.00$ 20,000.00$ 240,000.00$ 18,000.00$ 216,000.00$
S-58F 84" FRPM tee base (1-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
6 EA 20,000.00$ 120,000.00$ 24,428.61$ 146,571.66$ 14,217.09$ 85,302.54$ 16,605.00$ 99,630.00$ 22,000.00$ 132,000.00$ 22,000.00$ 132,000.00$
S-58G 84" FRPM tee base (2-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
2 EA 22,500.00$ 45,000.00$ 28,367.90$ 56,735.80$ 18,074.44$ 36,148.88$ 16,605.00$ 33,210.00$ 24,000.00$ 48,000.00$ 26,000.00$ 52,000.00$
S-58H 84" FRPM tee base (3-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
2 EA 30,000.00$ 60,000.00$ 32,353.20$ 64,706.40$ 21,160.32$ 42,320.64$ 16,605.00$ 33,210.00$ 28,000.00$ 56,000.00$ 29,000.00$ 58,000.00$
S-59B 48" fiberglass MH risers 276 VF 275.00$ 75,900.00$ 348.56$ 96,202.56$ 220.42$ 60,835.92$ 264.00$ 72,864.00$ 300.00$ 82,800.00$ 150.00$ 41,400.00$
S-60B Stubout on tee base (invert not at bottom) 5 EA 750.00$ 3,750.00$ 2,780.80$ 13,904.00$ 826.58$ 4,132.90$ 4,800.00$ 24,000.00$ 2,000.00$ 10,000.00$ 6,300.00$ 31,500.00$
S-64 Special Coating for Existing Manholes 45 VF 250.00$ 11,250.00$ 591.80$ 26,631.00$ 518.09$ 23,314.05$ 425.00$ 19,125.00$ 500.00$ 22,500.00$ 510.00$ 22,950.00$
S-65 Abandonment of existing interceptor 1 LS 100,000.00$ 100,000.00$ 229,982.50$ 229,982.50$ 51,500.00$ 51,500.00$ 178,880.00$ 178,880.00$ 110,000.00$ 110,000.00$ 25,000.00$ 25,000.00$
S-66 No.4 surge stone for trench stabilization along New
Savannah Road, 1" thick 500 LF 6.00$ 3,000.00$ 16.50$ 8,250.00$ 5.68$ 2,840.00$ 7.50$ 3,750.00$ 10.00$ 5,000.00$ 6.00$ 3,000.00$
W-1A 2” diameter PVC water transmission main C 900, Class
200 100 LF 25.00$ 2,500.00$ 30.91$ 3,091.00$ 38.18$ 3,818.00$ 10.00$ 1,000.00$ 14.00$ 1,400.00$ 18.00$ 1,800.00$
W-6 Miscellaneous pipe fittings and connections 100 LBS 100.00$ 10,000.00$ 26.40$ 2,640.00$ 13.61$ 1,361.00$ 15.00$ 1,500.00$ 6.00$ 600.00$ 26.00$ 2,600.00$
W-16 New short side water service, installed, including re-
connection, complete 4 EA 1,000.00$ 4,000.00$ 880.00$ 3,520.00$ 1,470.84$ 5,883.36$ 1,000.00$ 4,000.00$ 800.00$ 3,200.00$ 1,400.00$ 5,600.00$
W-21 Miscellaneous Class A Concrete 300 CY 120.00$ 36,000.00$ 139.70$ 41,910.00$ 161.71$ 48,513.00$ 125.00$ 37,500.00$ 150.00$ 45,000.00$ 150.00$ 45,000.00$
W-22A Remove 8" AC water line and replace w/ 8" DIP, Class 350 100 LF 100.00$ 10,000.00$ 104.50$ 10,450.00$ 68.03$ 6,803.00$ 45.00$ 4,500.00$ 65.00$ 6,500.00$ 45.00$ 4,500.00$
W-22B Remove 12" AC water line and replace w/ 12" DIP, Class
350 200 LF 110.00$ 22,000.00$ 125.40$ 25,080.00$ 104.80$ 20,960.00$ 82.00$ 16,400.00$ 80.00$ 16,000.00$ 82.00$ 16,400.00$
W-23 Remove and Relocate offset Water main 12" DIP, Class
350 standard Joint Special Connecting to AC Water Line 2 EA 8,500.00$ 17,000.00$ 8,250.00$ 16,500.00$ 2,647.10$ 5,294.20$ 2,500.00$ 5,000.00$ 1,750.00$ 3,500.00$ 2,200.00$ 4,400.00$
P-1 Asphalt overlay, type F, 1 ½” thick, minimum 1000 SY 10.00$ 10,000.00$ 21.86$ 21,860.00$ 12.36$ 12,360.00$ 12.00$ 12,000.00$ 13.00$ 13,000.00$ 12.00$ 12,000.00$
P-2 Graded aggregate base, 10 ½ ” thick, 15’ wide and asphalt
patch 4” thick, including removal of 4” GAB and placement
of bituminous tack coat
150 SY 25.00$ 3,750.00$ 80.25$ 12,037.50$ 74.16$ 11,124.00$ 72.00$ 10,800.00$ 70.00$ 10,500.00$ 72.00$ 10,800.00$
P-7 4” asphalt pavement driveway replacement 520 SY 40.00$ 20,800.00$ 52.70$ 27,404.00$ 34.51$ 17,945.20$ 33.50$ 17,420.00$ 60.00$ 31,200.00$ 34.00$ 17,680.00$
MISCELLANEOUSM-1 Flowable fill 500 CY 150.00$ 75,000.00$ 114.40$ 57,200.00$ 110.21$ 55,105.00$ 90.00$ 45,000.00$ 125.00$ 62,500.00$ 70.00$ 35,000.00$
M-2 Rock excavation 100 CY 75.00$ 7,500.00$ 49.50$ 4,950.00$ 20.60$ 2,060.00$ 40.00$ 4,000.00$ 30.00$ 3,000.00$ 175.00$ 17,500.00$
M-3 Foundation backfill, GA DOT Type II, for additional
unclassified excavation 2000 CY 15.00$ 30,000.00$ 27.06$ 54,120.00$ 39.68$ 79,360.00$ 36.00$ 72,000.00$ 30.00$ 60,000.00$ 36.00$ 72,000.00$
M-4 Clearing and Grubbing 5 ACRE 4,000.00$ 20,000.00$ 15,180.00$ 75,900.00$ 6,180.00$ 30,900.00$ 4,000.00$ 20,000.00$ 10,000.00$ 50,000.00$ 15,000.00$ 75,000.00$
M-7A Remove & replace 15" storm RCP 135 LF 70.00$ 9,450.00$ 41.78$ 5,640.30$ 72.10$ 9,733.50$ 40.00$ 5,400.00$ 45.00$ 6,075.00$ 70.00$ 9,450.00$
M-7B Remove & replace 30" storm RCP 90 LF 70.00$ 6,300.00$ 37.78$ 3,400.20$ 97.85$ 8,806.50$ 55.00$ 4,950.00$ 75.00$ 6,750.00$ 95.00$ 8,550.00$
M-8 Demolish and dispose of existing buildings 2 LF 5,000.00$ 10,000.00$ 2,750.00$ 5,500.00$ 2,575.00$ 5,150.00$ 3,250.00$ 6,500.00$ 1,000.00$ 2,000.00$ 10,000.00$ 20,000.00$
LUMP SUM
LS-1 Lump sum construction (includes but is not limited to the
listing continued below)1 LS 1,265,459.00$ 1,265,459.00$ 1,103,809.30$ 1,103,809.30$ 420,770.00$ 420,770.00$ 60,765.56$ 60,765.56$ 120,000.00$ 120,000.00$ 2,761,400.00$ 2,761,400.00$
TOTAL Engineer's Total 16,056,869.00$ Calculated Total 11,621,588.25$ Calculated Total 10,368,305.58$ Calculated Total 8,104,210.46$ Calculated Total 9,106,473.00$ Calculated Total 12,931,795.00$
Bidder's Total 11,621,588.25$ Bidder's Total 10,368,389.89$ Bidder's Total 8,104,210.46$ Bidder's Total 9,106,473.00$ Bidder's Total 12,847,500.00$
Difference -$ Difference (84.31)$ Difference -$ Difference -$ Difference 84,295.00$
Results Conformed Extension Error Conformed Conformed Addition Error
Bid Tabulation for
Rockdale Pipeline John D. Stephens, Inc.
PAVEMENT STRUCTURES
WATER MAIN
Garney Construction Morgan ContractingEngineers's Opinion Blair Construction, Inc.
Page 1 of 2
Attachment number 1Page 1 of 2
Stevenson & Palmer Engineering, Inc.
360 Bay Street, Suite 400; Augusta, GA 30901 (706) 261-4040
Project Name: Augusta Utilities Department Date: 7/23/2009
Main Interceptor Upgrade Replacement Phase II Project No.: G1240602
Bid Number: 09-124 Prepared by: Eric Olson
AUD Project No. 00007 Checked by: James Willson
Date: 7/23/2009
Bid Tabulation for
ALTERNATE NO. 1 UNIT PRICE TABLE:
PAY ITEM DESCRIPTION Units Estimated
Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
SANITARY SEWER
S-3J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 8’ to 10’, including Type II (No. 57 stone) bedding
material
LF -558 750.00$ (418,500.00)$ 429.80$ (239,828.40)$ 415.47$ (231,832.26)$ 417.30$ (232,853.40)$ -$ -$ 520.00$ (290,160.00)$
S-3K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 8’ to 10’, including Type II (No. 57 stone) bedding
material
LF -1055 800.00$ (844,000.00)$ 466.45$ (492,104.75)$ 476.90$ (503,129.50)$ 474.30$ (500,386.50)$ -$ -$ 560.00$ (590,800.00)$
S-4J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 10’ to 12’, including Type II (No. 57 stone) bedding
material
LF -250 775.00$ (193,750.00)$ 429.80$ (107,450.00)$ 415.47$ (103,867.50)$ 417.30$ (104,325.00)$ -$ -$ 520.00$ (130,000.00)$
S-4K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 10’ to 12’, including Type II (No. 57 stone) bedding
material
LF -5334 825.00$ (4,400,550.00)$ 466.45$ (2,488,044.30)$ 476.90$ (2,543,784.60)$ 474.60$ (2,531,516.40)$ -$ -$ 560.00$ (2,987,040.00)$
S-5J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 12’ to 14’, including Type II (No. 57 stone) bedding
material
LF -1425 785.00$ (1,118,625.00)$ 429.80$ (612,465.00)$ 415.47$ (592,044.75)$ 417.30$ (594,652.50)$ -$ -$ 520.00$ (741,000.00)$
S-5K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 12’ to 14’, including Type II (No. 57 stone) bedding
material
LF -1740 835.00$ (1,452,900.00)$ 466.45$ (811,623.00)$ 476.90$ (829,806.00)$ 474.60$ (825,804.00)$ -$ -$ 560.00$ (974,400.00)$
S-6J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 14’ to 16’, including Type II (No. 57 stone) bedding
material
LF -1540 795.00$ (1,224,300.00)$ 429.80$ (661,892.00)$ 415.47$ (639,823.80)$ 417.30$ (642,642.00)$ -$ -$ 520.00$ (800,800.00)$
S-6K 84" Diameter fiberglass reinforced polymer mortar pipe,
Depth 14’ to 16’, including Type II (No. 57 stone) bedding
material
LF -380 845.00$ (321,100.00)$ 466.45$ (177,251.00)$ 476.90$ (181,222.00)$ 474.60$ (180,348.00)$ -$ -$ 560.00$ (212,800.00)$
S-7J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 16’ to 18’, including Type II (No. 57 stone) bedding
material
LF -582 805.00$ (468,510.00)$ 429.80$ (250,143.60)$ 415.47$ (241,803.54)$ 417.30$ (242,868.60)$ -$ -$ 520.00$ (302,640.00)$
S-8J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 18’ to 20’, including Type II (No. 57 stone) bedding
material
LF -30 815.00$ (24,450.00)$ 429.80$ (12,894.00)$ 415.47$ (12,464.10)$ 417.30$ (12,519.00)$ -$ -$ 520.00$ (15,600.00)$
S-16J 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 20’ to 22’, including Type II (No. 57 stone) bedding
material
LF -120 820.00$ (98,400.00)$ 429.80$ (51,576.00)$ 415.47$ (49,856.40)$ 417.30$ (50,076.00)$ -$ -$ 550.00$ (66,000.00)$
S-16K 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 22’ to 24’, including Type II (No. 57 stone) bedding
material
LF -180 825.00$ (148,500.00)$ 429.80$ (77,364.00)$ 415.47$ (74,784.60)$ 458.80$ (82,584.00)$ -$ -$ 550.00$ (99,000.00)$
S-16L 72" Diameter fiberglass reinforced polymer mortar pipe,
Depth 24’ to 26’, including Type II (No. 57 stone) bedding
material
LF -310 830.00$ (257,300.00)$ 429.80$ (133,238.00)$ 415.47$ (128,795.70)$ 458.80$ (142,228.00)$ -$ -$ 550.00$ (170,500.00)$
S-58A 72" FRPM tee base (straight-thru) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -7 12,500.00$ (87,500.00)$ 18,306.66$ (128,146.62)$ 10,566.25$ (73,963.75)$ 16,605.00$ (116,235.00)$ -$ -$ 15,000.00$ (105,000.00)$
S-58B 72" FRPM tee base (1-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -3 15,000.00$ (45,000.00)$ 22,202.02$ (66,606.06)$ 15,541.75$ (46,625.25)$ 16,605.00$ (49,815.00)$ -$ -$ 19,000.00$ (57,000.00)$
S-58C 72" FRPM tee base (2-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -2 17,500.00$ (35,000.00)$ 24,935.90$ (49,871.80)$ 19,249.30$ (38,498.60)$ 16,605.00$ (33,210.00)$ -$ -$ 21,000.00$ (42,000.00)$
S-58E 84" FRPM tee base (straight-thru) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -12 20,000.00$ (240,000.00)$ 19,906.15$ (238,873.80)$ 13,835.10$ (166,021.20)$ 16,605.00$ (199,260.00)$ -$ -$ 18,000.00$ (216,000.00)$
S-58F 84" FRPM tee base (1-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -6 22,500.00$ (135,000.00)$ 24,428.61$ (146,571.66)$ 19,955.50$ (119,733.00)$ 16,605.00$ (99,630.00)$ -$ -$ 22,000.00$ (132,000.00)$
S-58G 84" FRPM tee base (2-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -2 30,000.00$ (60,000.00)$ 28,367.90$ (56,735.80)$ 25,177.10$ (50,354.20)$ 16,605.00$ (33,210.00)$ -$ -$ 26,000.00$ (52,000.00)$
S-58H 84" FRPM tee base (3-miter) with 24" neck, including
concrete encasement, fiberglass bench, and cast-in FWC
coupling
EA -2 275.00$ (550.00)$ 32,353.20$ (64,706.40)$ 29,451.75$ (58,903.50)$ 16,605.00$ (33,210.00)$ -$ -$ 29,000.00$ (58,000.00)$
S-59B 48" fiberglass MH risers VF -276 275.00$ (75,900.00)$ 348.56$ (96,202.56)$ 80.25$ (22,149.00)$ 264.00$ (72,864.00)$ -$ -$ 150.00$ (41,400.00)$
S-3J-1 72" Diameter profile wall polyethylene pipe, Depth 8’ to 10’,
including Type II (No. 57 stone) bedding material LF 558 850.00$ 474,300.00$ 537.25$ 299,785.50$ 629.85$ 351,456.30$ 436.00$ 243,288.00$ 75.00$ 41,850.00$ 580.00$ 323,640.00$
S-3K-1 84" Diameter profile wall polyethylene pipe, Depth 8’ to 10’,
including Type II (No. 57 stone) bedding material LF 1055 900.00$ 949,500.00$ 583.06$ 615,128.30$ 707.14$ 746,032.70$ 498.70$ 526,128.50$ -$ -$ 640.00$ 675,200.00$
S-4J-1 72" Diameter profile wall polyethylene pipe, Depth 10’ to
12’, including Type II (No. 57 stone) bedding material LF 250 875.00$ 218,750.00$ 537.25$ 134,312.50$ 629.85$ 157,462.50$ 436.00$ 109,000.00$ 75.00$ 18,750.00$ 580.00$ 145,000.00$
S-4K-1 84" Diameter profile wall polyethylene pipe, Depth 10’ to
12’, including Type II (No. 57 stone) bedding material LF 5334 925.00$ 4,933,950.00$ 583.06$ 3,110,042.04$ 707.14$ 3,771,884.76$ 498.70$ 2,660,065.80$ -$ -$ 640.00$ 3,413,760.00$
S-5J-1 72" Diameter profile wall polyethylene pipe, Depth 12’ to
14’, including Type II (No. 57 stone) bedding material LF 1425 885.00$ 1,261,125.00$ 537.25$ 765,581.25$ 629.85$ 897,536.25$ 436.00$ 621,300.00$ 75.00$ 106,875.00$ 580.00$ 826,500.00$
S-5K-1 84" Diameter profile wall polyethylene pipe, Depth 12’ to
14’, including Type II (No. 57 stone) bedding material LF 1740 935.00$ 1,626,900.00$ 583.06$ 1,014,524.40$ 707.14$ 1,230,423.60$ 498.70$ 867,738.00$ -$ -$ 640.00$ 1,113,600.00$
S-6J-1 72" Diameter profile wall polyethylene pipe, Depth 14’ to
16’, including Type II (No. 57 stone) bedding material LF 1540 895.00$ 1,378,300.00$ 537.25$ 827,365.00$ 629.85$ 969,969.00$ 436.00$ 671,440.00$ 75.00$ 115,500.00$ 580.00$ 893,200.00$
S-6K-1 84" Diameter profile wall polyethylene pipe, Depth 14’ to
16’, including Type II (No. 57 stone) bedding material LF 380 945.00$ 359,100.00$ 583.06$ 221,562.80$ 707.14$ 268,713.20$ 498.70$ 189,506.00$ -$ -$ 640.00$ 243,200.00$
S-7J-1 72" Diameter profile wall polyethylene pipe, Depth 16’ to
18’, including Type II (No. 57 stone) bedding material LF 582 905.00$ 526,710.00$ 537.25$ 312,679.50$ 683.82$ 397,983.24$ 436.00$ 253,752.00$ 75.00$ 43,650.00$ 580.00$ 337,560.00$
S-8J-1 72" Diameter profile wall polyethylene pipe, Depth 18’ to
20’, including Type II (No. 57 stone) bedding material LF 30 915.00$ 27,450.00$ 537.25$ 16,117.50$ 629.85$ 18,895.50$ 436.00$ 13,080.00$ 75.00$ 2,250.00$ 650.00$ 19,500.00$
S-16J-1 72" Diameter profile wall polyethylene pipe, Depth 20’ to
22’, including Type II (No. 57 stone) bedding material LF 120 920.00$ 110,400.00$ 537.25$ 64,470.00$ 672.29$ 80,674.80$ 436.00$ 52,320.00$ 75.00$ 9,000.00$ 630.00$ 75,600.00$
S-16K-1 72" Diameter profile wall polyethylene pipe, Depth 22’ to
24’, including Type II (No. 57 stone) bedding material LF 180 925.00$ 166,500.00$ 537.25$ 96,705.00$ 672.29$ 121,012.20$ 476.80$ 85,824.00$ 75.00$ 13,500.00$ 630.00$ 113,400.00$
S-16L-1 72" Diameter profile wall polyethylene pipe, Depth 24’ to
26’, including Type II (No. 57 stone) bedding material LF 310 930.00$ 288,300.00$ 537.25$ 166,547.50$ 672.29$ 208,409.90$ 476.80$ 147,808.00$ 75.00$ 23,250.00$ 630.00$ 195,300.00$
S-58A-1 72" PWPE tee base (straight-thru) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 7 14,000.00$ 98,000.00$ 22,883.32$ 160,183.24$ 10,883.24$ 76,182.68$ 13,660.00$ 95,620.00$ 5,000.00$ 35,000.00$ 17,000.00$ 119,000.00$
S-58B-1 72" PWPE tee base (1-miter) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 3 16,500.00$ 49,500.00$ 27,752.52$ 83,257.56$ 16,008.06$ 48,024.18$ 13,660.00$ 40,980.00$ 5,000.00$ 15,000.00$ 17,000.00$ 51,000.00$
S-58C-1 72" PWPE tee base (2-miter) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 2 19,000.00$ 38,000.00$ 31,169.87$ 62,339.74$ 19,826.78$ 39,653.56$ 13,660.00$ 27,320.00$ 5,000.00$ 10,000.00$ 17,000.00$ 34,000.00$
S-58E-1 84" PWPE tee base (straight-thru) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 12 21,500.00$ 258,000.00$ 24,882.68$ 298,592.16$ 14,250.15$ 171,001.80$ 13,660.00$ 163,920.00$ 10,000.00$ 120,000.00$ 17,000.00$ 204,000.00$
S-58F-1 84" PWPE tee base (1-miter) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 6 24,000.00$ 144,000.00$ 30,535.76$ 183,214.56$ 20,554.17$ 123,325.02$ 13,660.00$ 81,960.00$ 10,000.00$ 60,000.00$ 17,000.00$ 102,000.00$
S-58G-1 84" PWPE tee base (2-miter) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 2 31,500.00$ 63,000.00$ 35,459.87$ 70,919.74$ 25,932.41$ 51,864.82$ 13,660.00$ 27,320.00$ 10,000.00$ 20,000.00$ 17,000.00$ 34,000.00$
S-58H-1 84" PWPE tee base (3-miter) with 24" neck, including
concrete encasement, polyethylene bench, and casting EA 2 1,775.00$ 3,550.00$ 40,441.50$ 80,883.00$ 30,335.30$ 60,670.60$ 13,660.00$ 27,320.00$ 10,000.00$ 20,000.00$ 17,000.00$ 34,000.00$
S-59B-1 48" PWPE MH risers VF 276 350.00$ 96,600.00$ 435.70$ 120,253.20$ 82.66$ 22,814.16$ 0.01$ 2.76$ 40.00$ 11,040.00$ 150.00$ 41,400.00$
Engineer's Total 1,422,100.00$ Calculated Total 1,740,875.74$ Calculated Total 3,104,527.52$ Calculated Total 125,455.66$ Calculated Total 665,665.00$ Calculated Total 910,720.00$
Bidder's Total 1,740,875.74$ Bidder's Total 3,104,474.35$ Bidder's Total 125,139.16$ Bidder's Total 665,665.00$ Bidder's Total 910,720.00$
Difference -$ Difference 53.17$ Difference 316.50$ Difference -$ Difference -$
Results Conformed Results Extension Error Results Addition Error Results Conformed Results Conformed
Engineer's Opinion Blair Construction, Inc. Rockdale Pipeline John D. Stephens, Inc. Garney Construction Morgan Contracting
Page 2 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, July 14, 2009 for furnishing:
Bid Item #09-124 Main Interceptor Upgrade-Phase II for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project shall
be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print.
The fees for the plans and specifications which are non-refundable is $250.00
Documents may also be examined during regular business hours at the Augusta Builders
Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to
submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans
online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning
Thursday, May 28, 2009. Bidders are cautioned that submitting a package without Procurement of a
complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that sequestration of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, June 19, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the
office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be
accepted by fax, all must be received by mail or hand delivered. All questions are to be
submitted in writing by Wednesday, June 24, 2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 120 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 28, June 4, 11 18, 2009
Metro Courier June 3, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Jerry Delaughter Utilities Department
Jody Crabtree Utilities Department
Attachment number 3Page 1 of 1
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Attachment number 4Page 3 of 3
Attachment number 5Page 1 of 4
Attachment number 5Page 2 of 4
Attachment number 5Page 3 of 4
Attachment number 5Page 4 of 4
Attachment number 6Page 1 of 3
Attachment number 6Page 2 of 3
Attachment number 6Page 3 of 3
Attachment number 7Page 1 of 1
Commission Meeting Agenda
10/6/2009 2:00 PM
Consultant Services for EECBG
Department:Planning Commission
Caption:Motion to approve contract for consultant services related to the Department of
Energy’s Energy Efficiency and Conservation Block Grant. (Approved by
Engineering Services Committee September 28, 2009)
Background:A grant from the Department of Energy for $1,696,600 has been approved under the
ARRA. One of the stipulations of that grant is that an energy plan, referred to as an
“Energy Efficiency and Conservation Strategy” has to be completed, adopted, and
submitted to DOE by December 21, 2009. On August 4 Shaw Environmental &
Infrastructure, Inc. was approved by the Commission to provide these services
subject to a subsequent approval of the contract.
Analysis:The enclosed contract has been negotiated between Shaw and Staff. It has been
submitted to the Law Department but not approved as of this date (September 21).
Due to critical time constraints I ask that the Commission approve the contract
subject to the review of the Law Department, and subject to minor changes as
necessitated by that review.
Financial Impact:The source of the funding is the 100% federal EECBG which was approved on
August 21 by DOE. The consultant wants $161,423.50 to do the work but only
$150,000 is reserved in the grant. It is my understanding that funds may be moved
between grant line items, which means that we can fund the full $161,423.50. If this
is incorrect then we would have to reduce the scope of the work or contribute
$11,425.50.
Alternatives:Sign this contract or lose the grant due to the deadlines that have been set.
Recommendation:Approve the contract subject to any revisions required by the Law Department and
subject to the solution of the financial issues outlined above.
Funds are Available in the
Following Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 21
Attachment number 1Page 2 of 21
Attachment number 1Page 3 of 21
Attachment number 1Page 4 of 21
Attachment number 1Page 5 of 21
Attachment number 1Page 6 of 21
Attachment number 1Page 7 of 21
Attachment number 1Page 8 of 21
Attachment number 1Page 9 of 21
Attachment number 1Page 10 of 21
Attachment number 1Page 11 of 21
Attachment number 1Page 12 of 21
Attachment number 1Page 13 of 21
Attachment number 1Page 14 of 21
Attachment number 1Page 15 of 21
Attachment number 1Page 16 of 21
Attachment number 1Page 17 of 21
Attachment number 1Page 18 of 21
Attachment number 1Page 19 of 21
Attachment number 1Page 20 of 21
Attachment number 1Page 21 of 21
Commission Meeting Agenda
10/6/2009 2:00 PM
CSX-623629 Facility Encroachment Agreement
Department:Augusta Utilities Department
Caption:Motion to approve CSX-623629 Facility Encroachment Agreement.
(Approved by Engineering Services Committee September 28, 2009)
Background:The Augusta Utilities Department will be constructing Project 10153 -
Gordon Highway 24-Inch Water Main. A crossing agreement is needed
from CSX.
Analysis:CSX has approved the crossing and submitted their usual agreement for
signature.
Financial Impact:$7,150.00
Alternatives:Deny the motion to approve CSX-623629 Facility Encroachment
Agreement.
Recommendation:Approve the motion to approve CSX-623629 Facility Encroachment
Agreement.
Funds are Available in
the Following
Accounts:
G/L 511043410 - 5411120 J/L 80310153 - 5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 14
Attachment number 1Page 2 of 14
Attachment number 1Page 3 of 14
Attachment number 1Page 4 of 14
Attachment number 1Page 5 of 14
Attachment number 1Page 6 of 14
Attachment number 1Page 7 of 14
Attachment number 1Page 8 of 14
Attachment number 1Page 9 of 14
Attachment number 1Page 10 of 14
Attachment number 1Page 11 of 14
Attachment number 1Page 12 of 14
Attachment number 1Page 13 of 14
Attachment number 1Page 14 of 14
Attachment number 2Page 1 of 1
Commission Meeting Agenda
10/6/2009 2:00 PM
Fedex Drive Dedication
Department:Engineering-Abie L. Ladson, P.E., CPESC
Caption:Motion to approve the Deed of Dedication and Road Resolution submitted
by the Augusta Engineering Department for Fedex Drive. (Approved by
Engineering Services Committee September 28, 2009)
Background:The final plat was approved by the Commission on December 21, 2004.
The subdivision design and plat, including the storm drain system, have
been reviewed and accepted by our engineering staff and the construction
has been reviewed by our inspectors.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Financial Impact:By accepting this road and storm drainage installations into the County
system, all future maintenance and associated costs will be borne by
Augusta, Georgia.
Alternatives:1. Approve the deed of dedication and road resolution submitted by the
Engineering Department for FedEx Drive. 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Commission Meeting Agenda
10/6/2009 2:00 PM
St Sebastian Way/Green St/15th St - Relocation Agrmt GA Power
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve the execution of two (2) Relocation Agreements from
Georgia Power and approve their request for payment of $271,874 to
relocate their distribution facilities on the St. Sebastian Way/Greene
Street/15th Street project, CPB #324-041110-202824003 as requested by the
Engineering Department. Funding is available in the project utility account.
(Approved by Engineering Services Committee September 28, 2009)
Background:This is a Georgia Department of Transportation (GDOT) project that
will extend St. Sebastian Street on new location from Walton Way
to Riverwatch Parkway and provide connectivity to Broad Street, Jones
Street and Reynolds Street. On January 5, 1999 the Engineering
Department entered into an agreement with GDOT stating that we would
be responsible for relocation of public owned utilities.
Analysis:On February 18, 2008 Georgia Power and the City entered into an
agreement to relocate their distribution facilities at a cost of $173,245. On
July 16, 2009 Georgia Power submitted correspondence to the Engineering
Department requesting that the February 18, 2008 agreement be voided and
replaced with a new relocation agreement. Included with the request is an
updated cost estimate of $271,874. The cost increase of $98,629 is attributed
to a change in their scope of work which is requiring additional concrete
poles and man hours plus increased cost of materials. The estimated cost
would be $490,897 but the City is obligated to pay only $271,874 in
accordance with the franchise agreement with Georgia Power
Financial Impact:Georgia Power has advised the cost at $271,874. Funding is available in the
project utility account.
Alternatives:1) Execute two (2) Relocation Agreements from Georgia Power and approve
their request for payment of $271,874 to relocate their distribution facilities
on the St. Sebastian Way/Greene Street/15th Street project, CPB #324-
041110-202824003 as requested by the Engineering Department. Funding is
available in the project utility account. 2) Do not approve the request and
violate the agreement dated January 5, 1999.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5414510/202824003-5414510____
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project change is authorized to CPB#324-041110-202824003. The funding for this
project is for relocation Agreements from Georgia Power and approve their request for
payment of $271,874 to relocate their distribution facilities on the St. Sebastian Way/
Greene Street/15th Street project. Funding is available in the project utilities account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,163,986$
Special 1% Sales Tax, Phase IV 3,060,000$
4,223,986$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $4,223,986 Varies 4,223,986$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
CPB# 324-041110-202824003
CAPITAL PROJECT BUDGET
ST. SEBASTIAN WAY EXTENSION IMPROVEMENTS
CHANGE NUMBER TWO
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia CPB# 324-041110-202824003
CAPITAL PROJECT BUDGET
ST. SEBASTIAN WAY EXTENSION IMPROVEMENTS
CHANGE NUMBER TWO
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, URBAN PHASE III
327-041110-6011110 ($1,163,986) $0 ($1,163,986)
SPLOST, URBAN PHASE IV
324-041110-6011110 ($3,060,000) ($3,060,000)
TOTAL SOURCES:($1,163,986) ($3,060,000) ($4,223,986)
USE OF FUNDS
ENGINEERING
323-041110-5212115/296812003 $1,163,986 $0 $1,163,986
ENGINEERING
324-041110-5212115/202824003 $360,000 $360,000
RAILROAD PERMIT
324-041110-5414810/202824003 $150,000 $150,000
RIGHT OF WAY
324-041110-5411120/202824003 $2,300,000 $2,300,000324-041110-5411120/202824003 $2,300,000 $2,300,000
UTILITIES
324-041110-5414510/202824003 $250,000 $250,000
TOTAL USES: $1,163,986 $3,060,000 $4,223,986
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 7
Attachment number 2Page 2 of 7
Attachment number 2Page 3 of 7
Attachment number 2Page 4 of 7
Attachment number 2Page 5 of 7
Attachment number 2Page 6 of 7
Attachment number 2Page 7 of 7
Commission Meeting Agenda
10/6/2009 2:00 PM
Walden Place Subdivision
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Motion to approve the deeds of dedication and road resolutions submitted
by the Engineering and Augusta Utilities Departments for Walden Place
Subdivision. (Approved by Engineering Services Committee September
28, 2009)
Background:The final plat was approved by the Commission on June 20, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the County
system, all future maintenance and associated costs will be borne by
Augusta, Georgia. By acceptance of the utility deed, all future maintenance
and associated costs for water and sanitary sewer installations will be borne
by Augusta, Georgia, and positive revenue will be generated from the sale of
water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication and road resolutions submitted by the
Engineering, and Augusta Utilities Departments for Walden Place
Subdivision. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 3
Attachment number 2Page 2 of 3
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Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 5
Attachment number 4Page 2 of 5
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Commission Meeting Agenda
10/6/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on September 15, 2009 and Special Called meeting held September 28,
2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
10/6/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo