HomeMy WebLinkAbout2009-09-15-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
9/15/2009
2:00 PM
INVOCATION:
Reverend U.S. Barber, Pastor, Be Whole Reconciliation Church International Ministry.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Barry White, Executive Director, Convention and Visitors Bureau
RE: CVB Activity Report
Attachments
CONSENT AGENDA
(Items 1-39)
PLANNING
1. FINAL PLAT – WEST WHEELER TOWNHOMES,PHASE 10 – S-803 – A request for
concurrence with the Augusta Richmond County Planning Commission to approve a petition by
Southern Partners Inc, on behalf of ATC Development Co., requesting final plat approval for
West Wheeler Townhomes, Phase 10. This residential townhome development is located on
Aruba Circle, adjacent to West Wheeler Townhomes, Phase 11 and contains 18 lots.
Attachments
2. Z-09-43 - A request for concurrence with the Augusta Richmond County Planning Commission
to approve a petition by Synnecca Kamga, on behalf of Jean Kamga, requesting a Special
Exception to establish a Family Personal Care Home per Section 26-1 (h) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting property containing .34 acres and is
known as 2237 Winston Way. (Tax Map 131-0-289-00-0) DISTRICT 6
Attachments
3. Z-09-44 - A request for concurrence with the Augusta Richmond County Planning Commission
to approve a petition by Keyatta Priester, on behalf of Mark McClure, requesting a Special
Exception to establish a Family Personal Care Home per Section 26-1 (h) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property
containing .33 acres and is known as 718 Weed Street. (Tax map 034-1-211-00-0) DISTRICT
1
Attachments
4. Z-09-45 - A request for concurrence with the Augusta Richmond County Planning Commission
to approve with the following condition 1) that the congregate personal care home is limited to
Attachments
16 persons; a petition by Richard Johnson requesting a Special Exception to establish
a Congregate Personal Care Home in a P-1 (Professional) Zone per Section 20-2 (b) of the
Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing
1.85 acres and is known as 1509 Brown Road. (Tax Map 214-0-006-04-0) DISTRICT 8
5. Z-09-48 – A request for concurrence with the Augusta Richmond County Planning Commission
to approve with the following conditions 1) that this property be developed consistent with the
most recent concept plan submitted or R-1A density; 2) there be no access to Alice Lane; and 3)
the developer shall reserve a 10 foot wide strip across the portion of the property that fronts
Dennis Road in the event of future road widening; a petition by Tom Ashe, on behalf of
Notchuway Land, LLC, requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-1 C (One-family Residential) affecting property containing 8.4 acres and
known as 3043 Dennis Road. (Tax Map 007-0-001-00-0) DISTRICT 7
Attachments
PUBLIC SERVICES
6. Motion to approve a revised landscape plan for new headquarters library to include the small
garden in front of the building on Greene St. This plan has been approved by the Historic
Commission. (Approved by Public Services Committee September 8, 2009)
Attachments
7. Motion to approve a consulting engineering services agreement for HVAC replacement at
Julian Smith Casino to Pruett, Ford and Associates for $19,000. (Approved by Public Services
Committee September 8, 2009)
Attachments
8. Motion to approve waiver of construction license fees associated with the Golden Harvest Food
Bank's Master's Table project. (Approved by Public Services Committee September 8, 2009)
Attachments
9. Motion to approve lease between Augusta, Georgia and Masters City Little League, LLC for
lease of premises adjacent to Charles B.Webster Detention Center. (Approved by Public
Services Committee September 8, 2009)
Attachments
ADMINISTRATIVE SERVICES
10. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the Turpin Hill Neighborhood: 1113 Sixth Avenue, (District 2, Super
District 9); Meadowbrook Neighborhood: 3124 Ditmas Road, (District 4, Super District 9);
Bethlehem Neighborhood: 2032 Fargo Street, (District 2, Super District 9). (Approved in
September 1 Commission meeting - second reading)
Attachments
11. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the East Augusta Neighborhood: 252 Japonica Avenue, (District 1,
Super District 9); Olde Town Neighborhood: 137 Watkins Street, (District 1, Super District 9);
Laney-Walker Neighborhood: 1125 Cecelia Street, 921 Dugas Street, 1119 Thirteenth Street,
(District 1, Super District 9); Bethlehem Neighborhood: 1637 ½ Forest Street, 1255 Steiner
Avenue, 1258 Steiner Avenue, 1260 Steiner Avenue, 1421 Monroe Street, 1528 Picquet Avenue,
(District 2, Super District 9); Turpin Hill Neighborhood: 1677 Emory Street, (District 2, Super
District 9); Harrisburg Neighborhood: 1825 Watkins Street, 1829 Watkins Street, (District 1,
Attachments
Super District 9). (Approved in September 1 Commission meeting - second reading)
PUBLIC SAFETY
12. Motion to approve a 2009 budget amendment for the BJA FY 09 Recovery Act Edward Byrne
Memorial Justice Assistance Grant Program Local Solicitation (JAG-Recovery) to reflect
increased revenue in the amount of $584,165 which will be utilized to purchase 161 portable
radios, 4 law enforcement vehicles, and computer software licensing. (Approved by Public
Safety Committee September 8,
2009)
Attachments
13. Motion to approve the renewal of a Grant Agreement with the Criminal Justice Coordinating
Council for the Solicitor General's VWAP for the salary of the Domestic Violence Advocate for
the period October 1, 2009 through September 30, 2010. (Approved by Public Safety
Committee September 8, 2009)
Attachments
14. Motion to approve the renewal of a Grant Agreement with the Criminal Justice Coordinating
Council for the District Attorney's Victim Assistance Program for funding to support direct
services to crime victims for the period October 1, 2009 through September 30, 2010.
(Approved by Public Safety Committee September 8, 2009)
Attachments
15. Motion to approve a Purchase of Services Subcontract for The Counseling Group RFP-08-185.
(Approved by Public Safety Committee September 8, 2009)
Attachments
FINANCE
16. Motion to approve a request from the Augusta Mini Theatre, Inc. regarding a waiver of its 2009
property taxes. (Approved by Finance Committee September 8, 2009)
Attachments
17. Motion to approve the recommendationof the Tax Assessor relative to a request from Mr.
Gregory L. Hooper regarding a refund of real estate taxes for property located at 10 Park Place
Circle. (Approved by Finance Committee September 8, 2009)
Attachments
18. Motion to approve a Resolution of the Augusta-Richmond County Commission declaring the
results of an election held on June 16, 2009 to determine the reimposition or non-reimposition of
a Special One Percent Sales and Use Tax; and for other related purposes. (Approved by
Finance Committee September 8, 2009)
Attachments
19. Motion to approve a Resolution of the Augusta-Richmond County Commission authorizing the
commencement of validation proceedings for its General Obligation bonds; and for other related
purposes. (Approved by Finance Committee September 8, 2009)
Attachments
20. Motion to approve recommendation from the Tax Assessor relative to a request from Mr.
William Franklin Lamb regarding a proportional tax refund for the years 2006, 2007 and 2008
Attachments
concerning property located at 60 Charlestowne Drive. (Approved by Finance Committee
September 8, 2009)
21. Motion to approve the recommendtion of the Tax Assessor relative to a request from Mr.
William Walker regarding a refund of taxes associated with the overstatement of the living area
at his residence at 1326 Winter Street. (Approved by Finance Committee September 8, 2009)
Attachments
ENGINEERING SERVICES
22. Motion approve and authorize execution of an agreement between Augusta and the University
of Georgia Research Foundation, Inc. Savannah River Ecology Laboratory (SREL) for the
continuation of research and data collection related to bird activity around the constructed
wetland treatment system. (Approved by Engineering Services Committee September 8,
2009)
Attachments
23. Motion to approve to provide necessary signatures on furnished agreement to include Augusta
Utilities Department water and sanitary sewer main relocations in the Georgia Department of
Transportation contract for Alexander Drive. The estimated cost of the construction is
$298,192.50. (Approved by Engineering Services Committee September 8,
2009)
Attachments
24. Motion to approve the adoption of the Flood Insurance Study and the associated Flood
Insurance Rate Maps for Augusta Richmond County. (Approved by Engineering Services
Committee September 8, 2009)
Attachments
25. Motion to amend agreement with Georgia Power Company for Power Distribution Termination
Services at James B. Messerly WPCP. (Approved by Engineering Services Committee
September 8, 2009)
Attachments
26. Motion to approve CPB # 323-041110-201823332 Change Number Two and Supplemental
Agreement Number Three in the amount of $65,000.00 on the Belair Road Improvements
project. Funding is available in the project contingency account to be transferred to the project
engineering account as requested by AED. (Approved by Engineering Services Committee
September 8, 2009)
Attachments
27. Motion to approve a Deed of Dedication and Maintenance Agreement for Water and Sanitary
Sewer from West Wheeler Townhomes, Phase 8. (Approved by Engineering Services
Committee September 8, 2009)
Attachments
28. Motion to approve an Option for the purposes of acquiring a Right-of-Way between Schwerman
Trucking Co., Successor by merger of Schwerman Real Estate and Development Corp., as
owner, and Augusta, Georgia as optionee, in connection with the Marvin Griffin Road
Improvement Project, (3,275 sq. ft.) in fee and (N/A sq. ft.) of permanent construction and
maintenance easement, and (3,228 sq. ft.) of temporary construction easement from property
located at: 1601 Marvin Griffin Road, private, at the purchase price of $2,600.00. (Approved by
Attachments
Engineering Services Committee September 8, 2009)
29. Motion to approve a change in scope to separate Old Savannah Road/Twiggs Street
Improvement Project into two phases for design and construction as requested by AED.
(Approved by Engineering Services Committee September 8, 2009)
Attachments
30. Motion to approve an Option for the purposes of acquiring an easement between Soo H. Yun, as
owner, and Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road
Improvements Project, (1,779 sq. ft.) of temporary construction easement from property located
at: 1801 Marvin Griffin Road, private, at the purchase price of $125.00. (Approved by
Engineering Services Committee September 8, 2009)
Attachments
31. Motion to approve award of the contract for construction of a new restroom facility at Pendleton
King Park to the low bidder, Sommers Construction of Evans, GA, in the amount of $25,740, to
be funded from reprogrammed SPLOST I - GL 271-01-6215/JL 207-27-2007, approved by the
Commission. (Approved by Engineering Services Committee September 8, 2009)
Attachments
32. Motion to approve the readoption of the Flood Damage Prevention Ordinance as amended and
waive the second reading. (Approved by Engineering Services Committee September 8,
2009)
Attachments
33. Motion to approve the recapture and/or reallocation of SPLOST III funds programmed for the
Public Services Department and County Forces into Phase IV programmed categories.
(Approved by Engineering Services Committee September 8, 2009)
Attachments
34. Motion to approve a Resolution requesting easements across Georgia State property.
(Approved by Engineering Services Committee September 8, 2009)
Attachments
35. Motion to authorize proceeding with securing funding for projects to improve the following key
roads: Windsor Spring Road (Willis Forman Rd to Tobacco Rd), Wrightsboro Road (Jimmie
Dyess Parkway to I-520), Marvin Griffin Road (Doug Bernard Parkway to Mike Padgett Hwy),
Alexander Drive (Washington Rd to Riverwatch Parkway), and Broad Street (5th Street to 13th
Street). (Approved by Engineering Services Committee September 8, 2009)
Attachments
36. Motion to approve the City providing on its website a link to the website that has been created
concerning the mitigation of the Springfield Historic District, an African-American
archaeological site, as part of the St. Sebastian Street Extension project. The Springfield
Historic District website has been finalized and is available to the public. This
website contains lesson plans at the 8th grade level and this is requesting that the Augusta-
Richmond County Board of Education also be made aware of this educational opportunity.
(Approved by Engineering Services Committee September 8, 2009)
Attachments
37. Motion to approve letter from the Mayor to the Department of Transportation to transfer TE Attachments
Grant from 5th Street Depot to James Brown Blvd. Streetscape Project. (Approved by
Engineering Services Committee September 8, 2009)
38. Motion to approve award of Construction Contract to L-J, Inc. in the amount of $537,085.00
and Capital Project Budget for the Turknett Springs Detention Basin Improvements Project,
subject to receipt of signed contracts and proper bonds as requested by AED. Funding in the
amount of $537,085.00 with $268,542.50 from Augusta Utilities and $268,542.50 from SPLOST
IV Augusta Public Services for project construction. (Approved by Engineering Services
Committee September 8, 2009)
Attachments
PETITIONS AND COMMUNICATIONS
39. Motion to approve the minutes of the regular meeting of the Commission held on September 1,
2009.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
9/15/2009
AUGUSTA COMMISSION
REGULAR AGENDA
9/15/2009
(Items 40-44)
PLANNING
40. Z-09-46 - A request for concurrence with the Augusta Richmond County Planning Commission
to approve with the following condition 1) the use of the property be limited to hotels or those
uses allowed in a B-1 (Neighborhood Business) Zone; a petition by G. B. Sharma requesting a
change of zoning from Zone B-1 (Neighborhood Business) and Zone R-MH (Manufactured
Home Residential) to Zone B-2 (General Business) affecting property consisting of two tracts as
described below: Tract 1 contains 1.31 acres and is known as 2820 Old U.S. Hwy. 1. (Tax Map
118-0-009-02-0) DISTRICT 5 Tract 2 contains 3.84 acres and is known as 2802 Old U.S. Hwy
1. (Tax Map 118-0-008-00-0) DISTRICT 5
Attachments
ADMINISTRATIVE SERVICES
41. Discuss/Receive results of Disparity Study from Mr. Jon Wainwright, Vice President, NERA
Economic Consulting.
Attachments
PUBLIC SAFETY
42. Motion to accept grant award for the District Attorney's Office Victim Assistance Program to
the Criminal Justice Coordinating Council for a 2009 Recovery Act Victim Services Grant in the
amount of $36,330 for the period 8/1/09 through 9/30/10.
Attachments
Upcoming Meetings
www.augustaga.gov
SUBCOMMITTEE
TEE Center
43. Update from the TEE Center Subcommittee.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
44. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open
Meeting Act.
Commission Meeting Agenda
9/15/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend U.S. Barber, Pastor, Be Whole Reconciliation Church
International Ministry.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
9/15/2009 2:00 PM
CVB
Department:Clerk of Commission
Caption:Mr. Barry White, Executive Director, Convention and Visitors Bureau
RE: CVB Activity Report
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Commission Meeting Agenda
9/15/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-46 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following condition 1) the use of
the property be limited to hotels or those uses allowed in a B-1
(Neighborhood Business) Zone; a petition by G. B. Sharma requesting a
change of zoning from Zone B-1 (Neighborhood Business) and Zone R-MH
(Manufactured Home Residential) to Zone B-2 (General Business) affecting
property consisting of two tracts as described below: Tract 1 contains 1.31
acres and is known as 2820 Old U.S. Hwy. 1. (Tax Map 118-0-009-02-0)
DISTRICT 5 Tract 2 contains 3.84 acres and is known as 2802 Old U.S.
Hwy 1. (Tax Map 118-0-008-00-0) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Commission Meeting Agenda
9/15/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – WEST WHEELER TOWNHOMES,PHASE 10 – S-803
– A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Southern Partners Inc, on behalf of
ATC Development Co., requesting final plat approval for West Wheeler
Townhomes, Phase 10. This residential townhome development is located
on Aruba Circle, adjacent to West Wheeler Townhomes, Phase 11
and contains 18 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Commission Meeting Agenda
9/15/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-43 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Synnecca Kamga, on behalf
of Jean Kamga, requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property containing .34
acres and is known as 2237 Winston Way. (Tax Map 131-0-289-00-0)
DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
9/15/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-44 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Keyatta Priester, on behalf
of Mark McClure, requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1 (h) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property containing .33
acres and is known as 718 Weed Street. (Tax map 034-1-211-00-0)
DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
9/15/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-45 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following condition 1) that the
congregate personal care home is limited to 16 persons; a petition by
Richard Johnson requesting a Special Exception to establish
a Congregate Personal Care Home in a P-1 (Professional) Zone per Section
20-2 (b) of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing 1.85 acres and is known as 1509
Brown Road. (Tax Map 214-0-006-04-0) DISTRICT 8
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
9/15/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-48 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following conditions 1) that this
property be developed consistent with the most recent concept plan
submitted or R-1A density; 2) there be no access to Alice Lane; and 3) the
developer shall reserve a 10 foot wide strip across the portion of the
property that fronts Dennis Road in the event of future road widening; a
petition by Tom Ashe, on behalf of Notchuway Land, LLC, requesting a
change of zoning from Zone R-1A (One-family Residential) to Zone R-1 C
(One-family Residential) affecting property containing 8.4 acres and known
as 3043 Dennis Road. (Tax Map 007-0-001-00-0) DISTRICT 7
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
9/15/2009 2:00 PM
change Order 21-Library Landscaping
Department:Library
Caption:Motion to approve a revised landscape plan for new headquarters library to
include the small garden in front of the building on Greene St. This plan has
been approved by the Historic Commission. (Approved by Public Services
Committee September 8, 2009)
Background:When the construction contract was awared, it included plantings along
James Brown Blvd, the south side of the bldg and the parking area, but did
not include the 'green area' at the north of the bldg. It was planned that this
would be added later. The design was proposed and then revised to a lower
amount to save some on the cost of the Greene St are. The plan proposed
here includes the original planting plus additional to make an appealing
garden area on Greene Street.
Analysis:The original plan provided trees as required but did not include the garden
area on Greene Street outside the children's area.
Financial Impact:Additional $29,757. The attached shows total cost, plus additions and the
credit from the original proposal.
Alternatives:Stay with the original which would provide planting of trees to meet local
ordinances and have no green space on north side of bldg.
Recommendation:Accept this one.
Funds are Available in
the Following
Accounts:
SPLOST 324-05-1120 202150320
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Item # 9
Commission Meeting Agenda
9/15/2009 2:00 PM
Engineering Sevices Agreement for HVAC Replacement at Lake Olmstead Julian Smith Casino
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a consulting engineering services agreement for HVAC
replacement at Julian Smith Casino to Pruett, Ford and Associates for
$19,000. (Approved by Public Services Committee September 8, 2009)
Background:As mechanical engineers of record at the Casino, Pruett, Ford and
Associates were issued a purchase order in 2008 to provide the Department
with a written study that would analyze the system requirements and system
performance of the HVAC system at the Casino. The study recommended
the replacement of the system entirely due to performance failure, the
equipment being at the end of its economic life, and code compliant issues.
Analysis:Based on the need for HVAC replacement at the Casino, the City of Augusta
made eapplication and received an energy Efficiency and Conservation
Grant (EECBG) through the Department of Energy for $350,000 as part of
the Federal Recovery Act Stimulus Program. This project aligned with the
eligible activity, Energy Efficiency Retrofits - opprtunities for governmental
agencies to retrofit existing facilities to improve energy efficiency.
Financial Impact:Federal funds will provide the funding for the design and replacement of the
HVAC system at the Julian Smith Casino.
Alternatives:1. To approve. 2. Move no action delaying the design and installation of the
new HVAC system at this very popular rental facility located on Lake
Olmstead Park.
Recommendation:1.T approve a engineering services agreement with Pruett, Ford and
Associates for $19,000.
Funds are Available in
the Following
Accounts:
Federal Energy Grant Program Fund 220
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Augusta - Julian Smith Casino HVAC renovation rev2.docx
Proposal and Agreement to Provide Consulting Engineering Services to:
Augusta Recreation and Parks Department
Mr. Ron Houck
2027 Lumpkin Rd.
Augusta, GA 30916
Project Description Julian Smith Casino HVAC Renovation:
The project scope involves the renovation and replacement of the HVAC systems serving the assembly
area of the Julian Smith Casino in Augusta, Georgia. The design solution is as described in the study
generated by the Engineer.
A. Agreement: Consulting Engineering Services
Pruett, Ford & Associates, Inc. ("Engineer"), will provide design and specifications to the Augusta
Recreation and Parks Department ("Owner") for design of Mechanical systems and other related systems
for the Julian Smith Casino HVAC Renovation.
B. Scope of Services: Our services will include the following:
PHASE I - Construction Document Preparation:
1. Survey of the existing building and drawings.
2. Design of interior HVAC, Plumbing, Electrical and Structural systems to a point approximately
5 feet outside of the building perimeter.
3. Preparation of reproducible HVAC, Plumbing, Electrical and Structural Drawings.
4. Preparation of Construction Documents and Specifications suitable for reproduction.
PHASE II - Construction Administration:
5. Review of Shop Drawings.
6. Periodic Site Inspections during Construction and Site Inspection Reports.
C. Qualifications to Part B:
1. [not used]
2. No energy analysis or life-cycle cost analysis is included in the proposal.
3. No design of atrium smoke evacuation systems is included in this proposal.
4. No environmental permitting document preparation for fuel-burning equipment is included in
this proposal.
Attachment number 1
Page 1 of 3
Item # 10
Augusta - Julian Smith Casino HVAC renovation rev2.docx
5. The cost of services such as land surveying, soil boring, airflow testing and water system flow
testing which may be required for completion of the design, are not included in this proposal.
6. This proposal does not include the cost of reproducing multiple sets of construction documents to
potential bidders. Printing costs associated with documents printed for distribution to bidders
will be reimbursed to the Engineer at actual cost.
7. [not used]
8. The review of shop drawings by the Engineer shall be limited to evaluating the conformance of
the submittal with the overall design concept only.
9. The Engineer shall bear no responsibility for project jobsite safety during the construction phase
of the project.
10. The Engineer assumes no liability for the construction Contractor s means and methods. The
Engineer does not assume the obligation to ensure the Contractor s compliance with plans and
specifications, or compliance with applicable Construction Codes.
11. This proposal and agreement is between the two parties designated Owner and Engineer, and is
not assignable by either party to a third party, unless by written agreement between the two
parties.
D. Additional Services:
Any required services not specified in Part "B" of this Proposal shall be considered "Additional
Services" and can be provided at a proposed price for specific changes or at an hourly rate as
specified in Part "F" below.
Additions and/or changes to the Scope of Work, including but not limited to the floor plans,
general arrangements or equipment layout will be accounted for by utilizing Design Change
Notices (DCN's) issued by the Engineer. Compensation for DCN's shall be paid to the Engineer
by the Owner and shall be based on the Rate Schedule shown below.
E. Use of Documents:
The Drawings and Specifications shall not be used by the Owner on other projects, for additions
to this Project, or for completion of this Project by others, provided Pruett, Ford & Associates,
Inc., is not in default under this agreement, except by agreement in writing and with appropriate
compensation to Pruett, Ford & Associates, Inc. as provided in Part "F" of this Proposal.
F. Billing and Payment:
Attachment number 1
Page 2 of 3
Item # 10
Augusta - Julian Smith Casino HVAC renovation rev2.docx
1. The price for the services as defined in Part "B", Paragraphs 1 through 6, shall be a stipulated
sum of Nineteen Thousand Dollars ($19,000.00).
2. The Hourly Rates for Additional Services are as follows:
Principal $ 140.00/Hour
Registered Engineer $ 110.00/Hour
Project Engineer $ 90.00/Hour
Project Designer II $ 70.00/Hour
Project Designer I $ 55.00/Hour
Drafting $ 40.00/Hour
Clerical/Word Processing $ 40.00/Hour
Travel $ .48/Mile
AutoCad document files $50.00/drawing sheet
Direct Expense 1.0 Times Actual Expense
3. Billing shall be made monthly based on progress, due in 30 days. All invoice payment not
postmarked within 30 days of invoice date will be assessed at 1-1/2% interest charge per month.
G. Acceptance:
If this Proposal is acceptable to the Augusta Recreation and Parks Department, please provide
authorization by signing below and returning a copy to us within 30 days of August 6, 2009.
PRUETT, FORD AND ASSOCIATES, INC.
1201 Broad St., Suite 3A, Augusta, Georgia 30901
By:
Date: August 6, 2009
Client:_______________________________
By:_________________________________
Date:_______________________________
Attachment number 1
Page 3 of 3
Item # 10
Commission Meeting Agenda
9/15/2009 2:00 PM
Golden Harvest Food Bank
Department:Clerk of Commission
Caption:Motion to approve waiver of construction license fees associated with the
Golden Harvest Food Bank's Master's Table project. (Approved by Public
Services Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
9/15/2009 2:00 PM
Motion to approve lease between Augusta, Georgia and Masters City Little League, LLC for lease of premises adjacent
to Charles B. Webster Detention Center
Department:Public Services
Caption:Motion to approve lease between Augusta, Georgia and Masters City Little
League, LLC for lease of premises adjacent to Charles B.Webster Detention
Center. (Approved by Public Services Committee September 8, 2009)
Background:Years ago, the State of Georgia deeded to Augusta-Richmond County land
on Phinizy Road where the Charles B. Webster Detention Facility was later
built. Masters City Little League, LLC has facilities and several ball fields
adjacent to that property. MastersCity has a long term lease from the State of
Georgia for use of that property for its activities. Inadvertently, when the
state deeded the land to Augusta-RichmondCounty, a portion of the land on
which MastersCity’s facilities is located was included in the deed to
Augusta. At the present time, a portion of the Masters City Little League
facilities is located on land owned by Augusta. MastersCity has been
desirous of entering into a lease of that strip of land on which its facilities
already exist. Masters City Little League is a private non-profit organization
which raises and collects funds from Augusta-RichmondCounty citizens and
voters who use the facilities to provide Little League activities to their
children. The funds raised by MastersCity is used for maintenance and
improvements to support their program and MastersCity has over the years
invested large sums of money into these facilities. Their Board and their
users want some kind of written assurance of their right to continued use of
the property before they continue to expend donated sums to maintain and
improve the facilities.
Analysis:At the present time, there are no long term plans of expansion of the Charles
B. Webster Detention Facility that would necessitate using any of the land
that Masters City Little League currently uses or would be subject of the
proposed lease. This matter has been reviewed by the Sheriff and jail
officials, Tom Beck of the Recreation Department as well as Bob Munger,
who have all indicated that a long term lease with Masters City would not in
any way affect any future expansion plans of the Charles B. Webster
Detention Facility for at least several decades. The proposed lease is a lease
with a one year term that would automatically renew itself on an annual
basis for additional one year terms. The lease also provides that it can be
terminated by either party upon 90 days notice. Therefore, if it ever becomes
necessary in the future to utilize the land subject to the lease, Augusta can
terminate the lease upon 90 days notice which should be more than ample
time.
Financial Impact:None
Cover Memo
Item # 12
Alternatives:Not to enter into any lease with Masters City and continuing the status quo.
Recommendation:Approve lease with Masters City Little League, LLC
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
1
AGENDA ITEM
TO: COMMISSION
FROM: JAMES W. ELLISON, COUNSEL FOR SHERIFF STRENGTH
DATE: August 13, 2009
SUBJECT: Lease of premises adjacent to Charles B. Webster Detention Center on Phinizy
Road to Masters City Little League, LLC
CAPTION: Motion to approve lease between Augusta, Georgia and Masters City Little
League, LLC for lease of premises adjacent to Charles B. Webster Detention Center
BACKGROUND: Years ago, the State of Georgia deeded to Augusta-Richmond County land
on Phinizy Road where the Charles B. Webster Detention Facility was later built. Masters City
Little League, LLC has facilities and several ball fields adjacent to that property. Masters City
has a long term lease from the State of Georgia for use of that property for its activities.
Inadvertently, when the state deeded the land to Augusta-Richmond County, a portion of the land RQZKLFK0DVWHUV&LW\¶VIDFLOLWLHVLVlocated was included in the deed to Augusta. At the present
time, a portion of the Masters City Little League facilities is located on land owned by Augusta.
Masters City has been desirous of entering into a lease of that strip of land on which its facilities
already exist.
Masters City Little League is a private non-profit organization which raises and collects
funds from Augusta-Richmond County citizens and voters who use the facilities to provide Little
League activities to their children. The funds raised by Masters City is used for maintenance and
improvements to support their program and Masters City has over the years invested large sums
of money into these facilities. Their Board and their users want some kind of written assurance
of their right to continued use of the property before they continue to expend donated sums to
maintain and improve the facilities.
ANALYSIS: At the present time, there are no long term plans of expansion of the Charles B.
Webster Detention Facility that would necessitate using any of the land that Masters City Little
League currently uses or would be subject of the proposed lease. This matter has been reviewed
by the Sheriff and jail officials, Tom Beck of the Recreation Department as well as Bob Munger,
who have all indicated that a long term lease with Masters City would not in any way affect any
future expansion plans of the Charles B. Webster Detention Facility for at least several decades.
The proposed lease is a lease with a one year term that would automatically renew itself on an
annual basis for additional one year terms. The lease also provides that it can be terminated by
either party upon 90 days notice. Therefore, if it ever becomes necessary in the future to utilize
the land subject to the lease, Augusta can terminate the lease upon 90 days notice which should
be more than ample time.
Attachment number 1
Page 1 of 2
Item # 12
2
FINANCIAL IMPACT: None.
ALTERNATIVES: Not to enter into any lease with Masters City and continuing the status
quo.
RECOMMENDATION: Approve lease with Masters City Little League, LLC
Administrator:
COMMITTEE ACTION:
Attachment number 1
Page 2 of 2
Item # 12
1
STATE OF GEORGIA )
RICHMOND COUNTY )
LEASE AGREEMENT
THIS LEASE made and entered into this ______ day of _____________, 2009, by and
between AUGUSTA, GEORGIA, a political subdivision organized and existing under the laws of the
State of Georgia, hereinafter referred to as Lessor, and MASTER CITY LITTLE LEAGUE, LLC, a
corporation organized and existing under the laws of the State of Georgia, hereinafter referred to as
Lessee:
W I T N E S S E T H:
For and in consideration of the sum of Ten Dollars ($10.00), the mutual covenants
contained herein and other good and valuable consideration in hand well and truly paid at and before the
dealing and delivery of these presents the parties agree as follows:
1. Lessor agrees to lease to Lessee for an initial period of one (1) year from the date
of this agreement, all that lot, tract and parcel of land being shown and designated as DQ³$&´ on the
plat attached as Exhibit A and by reference incorporated herein, to which reference is hereby made to said
plat for a more complete and accurate description as to the metes, bounds, locations and distances of said
property.
2. Lessee agrees that the premises leased hereunder shall be used exclusively for
general recreation purposes and in the event that said premises are abandoned or cease to be used by
Lessee for general recreation purposes, then and in any of those events, all rights of the Lessee to the use
of said land shall immediately cease and the land and all improvements thereon shall revert absolutely and
without encumbrance or restriction to the Lessor.
3. Lessee agrees that the premises leased hereunder shall be properly maintained to
acceptable standards for public recreational use, to include regular mowing and trimming of grass,
collection and disposal of garbage, cleaning of parking areas, repairs and painting of buildings and other
structures, and regular upkeep of all signage on property. An annual property inspection of all leased area
Attachment number 2
Page 1 of 3
Item # 12
2
shall be conducted by Augusta on the anniversary of the initial date of the lease each year until the lease
terminates as provided herein.
4. Lessee agrees to indemnify, save and hold harmless Lessor against and all claims
arising out of or in any other way connected with the use of the leased premises during the term of this
lease or otherwise prior to delivery by Lessee to Lessor of possession of the premises. As part of this
indemnification clause, Lessee agrees to indemnify Lessor against any and all liability, loss, cost, damage
or expense sustained by Lessor including attorney's fees and other expenses of litigation in any way
connected with the use of the premises including the access street referred to above.
5. Lessee agrees to main liability insurance in an amount of not less than One
Million ($1,000,000.00) Dollars which shall be written so as to protect Lessor from any and all claims for
personal injury including death which may be in any way connected with use of the premises leased
herein. Lessee agrees to have Lessor named as co-insured on the policy of insurance obtained and to file
certificates of insurance with the Lessor reflecting Lessor's status as a co-insured. The insurance required
herein shall be subject to the approval of lessor, both for the adequacy of protection and approval of the
insurer.
6. The Lessee shall not sell or assign this lease or sublet the leased premises or any
part thereof.
7. Lessee shall pay any and all real property taxes, if any, levied on the premises or
any improvements thereon during the term of this lease.
8. The parties hereto agree that in the event either party wishes to cancel this lease,
cancellation may be effective by the giving of ninety days (90) notice from the canceling party to the
other party. The notice as provided for herein shall be sent by certified or registered mail return receipt
requested. Cancellation of this lease as provided for herein shall be effective ninety (90) days from the
date of the notice as provided for herein.
Attachment number 2
Page 2 of 3
Item # 12
3
9. Unless notice of cancellation of this lease is given by either party as provided in
the preceding paragraph herein, this lease shall automatically renew for an additional one (1) year term on
the anniversary date of the execution of this lease.
10. Any notices required under this lease shall be provided as follows:
LESSOR: Administrator, Augusta, Georgia
City-County Building
530 Greene Street
Augusta, GA 30911
LESSEE: Masters City Little League
P.O. Box 6223
Augusta, GA 30906
IN WITNESS WHEREOF, the Lessor and Lessee have caused this agreement to be
executed on the day and year first above written.
Signed, sealed and delivered )
in the presence of: ) AUGUSTA, GEORGIA
)
_________________________ ) By: ___________________________
) As its Mayor
_________________________ )
NOTARY PUBLIC, STATE OF _____ ) ATTEST:
MY COMMISSION EXPIRES: _____ )
) _______________________________
) Clerk
)
Signed, sealed and delivered ) MASTER CITY LITTLE LEAGUE, LLC
In the presence of: )
) By: ____________________________
____________________________ ) As its ______________________
)
____________________________ )
NOTARY PUBLIC, STATE OF _____ ) ATTEST:
MY COMMISSION EXPIRES: ______ ) _________________________________
Attachment number 2
Page 3 of 3
Item # 12
Attachment number 3
Page 1 of 1
Item # 12
Commission Meeting Agenda
9/15/2009 2:00 PM
Demolition of unsafe structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1113
Sixth Avenue, (District 2, Super District 9); Meadowbrook Neighborhood:
3124 Ditmas Road, (District 4, Super District 9); Bethlehem Neighborhood:
2032 Fargo Street, (District 2, Super District 9). (Approved in September 1
Commission meeting - second reading)
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations. The violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the property in the amount of the
costs incurred, and send the property owners a bill for payment that is due
within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 220-07-2912 / 5212999
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 1113 SIXTH AVENUE, 3124 DITMAS
ROAD, AND 2032 FARGO STREET.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 1113 SIXTH AVENUE, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 72-2 as Parcel 411.
• 3124 DITMAS ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 107 as Parcel 8.
• 2032 FARGO STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 72-2 as Parcel 143.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2009
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 1 of 1
Item # 13
Commission Meeting Agenda
9/15/2009 2:00 PM
Demolition of unsafe structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the East Augusta Neighborhood: 252
Japonica Avenue, (District 1, Super District 9); Olde Town Neighborhood:
137 Watkins Street, (District 1, Super District 9); Laney-Walker
Neighborhood: 1125 Cecelia Street, 921 Dugas Street, 1119 Thirteenth
Street, (District 1, Super District 9); Bethlehem Neighborhood: 1637 ½
Forest Street, 1255 Steiner Avenue, 1258 Steiner Avenue, 1260 Steiner
Avenue, 1421 Monroe Street, 1528 Picquet Avenue, (District 2, Super
District 9); Turpin Hill Neighborhood: 1677 Emory Street, (District 2, Super
District 9); Harrisburg Neighborhood: 1825 Watkins Street, 1829 Watkins
Street, (District 1, Super District 9). (Approved in September 1
Commission meeting - second reading)
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations. The violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the property in the amount of the
costs incurred, and send the property owners a bill for payment that is due
within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 101072910 / 5212999 Cover Memo
Item # 14
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 252 JAPONICA AVENUE, 137 WATKINS
STREET, 1125 CECELIA STREET, 921 DUGAS STREET, 1119 THIRTEENTH STREET,
1637 ½ FOREST STREET, 1255 STEINER AVENUE, 1258 STEINER AVENUE, 1260
STEINER AVENUE, 1421 MONROE STREET, 1528 PICQUET AVENUE, 1677 EMORY
STREET, 1825 WATKINS STREET, AND 1829 WATKINS STREET.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 252 JAPONICA AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 61-1 as Parcel 104.
• 137 WATKINS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 47-4 as Parcel 396.
• 1125 CECELIA STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 679.0
• 921 DUGAS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 339.
• 1119 THIRTEENTH STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 46-3 as Parcel 80.
• 1637 ½ FOREST STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-3 as Parcel 131.
• 1255 STEINER AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-3 as Parcel 85.
• 1258 STEINER AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-3 as Parcel 176.
Attachment number 1
Page 1 of 2
Item # 14
• 1260 STEINER AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-2 as Parcel 177.
• 1421 MONROE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-1 as Parcel 267.
• 1528 PICQUET AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-4 as Parcel 3.
• 1677 EMORY STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 58-3 as Parcel 79.
• 1825 WATKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-4 as Parcel 10.
• 1829 WATKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-4 as Parcel 9.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2009
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 14
Commission Meeting Agenda
9/15/2009 2:00 PM
Presentation from NERA Economic Consulting on the Comprehensive Disparity Study
Department:Disadvantaged Business Enterprise (DBE)
Caption:Discuss/Receive results of Disparity Study from Mr. Jon Wainwright, Vice
President, NERA Economic Consulting.
Background:The Consolidated Government of Augusta-Richmond County solicited
NERA Economic Consulting to conduct a Comprehensive Disparity Study
RFP 07-115 of the procurement practice of Augusta-Richmond County.
The Study shall determine if there is a disparity between the number of
minority and woman owned businesses that are ready, willing, and able to
perform construction, professional services, and goods/services contracts
and the numbers of these same business types who are actually participating
in these same types of contracts with Augusta. Based upon the Disparity
Study, advise ARC regarding whether there is statistical support for
implementing a Disadvantaged Business Enterprise Program (DBE
program) Ordinance. Assist ARC with any legal challenges to the new DBE
program ordinance.
The Study shall examine and analyze the procurement policies and practices
of Augusta-Richmond County and its prime contractors with regard to
subcontracting to minority and woman owned businesses that provide goods
and services, including construction. The goal of the study is to determine
whether there exists a statistically significant disparity between the
availability versus the utilization of Disadvantaged Business Enterprise
subcontractors of similar capacity, as compared with the availability versus
the utilization of majority owned companies of similar capacity to DBEs.
Direction and supervision of this Study must conform to the requirements of
current case law regarding disparity studies and DBE programs.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
Cover Memo
Item # 15
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
9/15/2009 2:00 PM
2009 Recovery Act Victim Services Grant
Department:Clerk of Commission
Caption:Motion to accept grant award for the District Attorney's Office Victim
Assistance Program to the Criminal Justice Coordinating Council for a 2009
Recovery Act Victim Services Grant in the amount of $36,330 for the period
8/1/09 through 9/30/10.
Background:Commission approved for the application of this grant on July 7, 2009.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/15/2009 2:00 PM
Approve Funding of "Patrol Enhancement Project" through BJA FY 09 Recovery Act Edward Byrne Memorial Justice
Assistance Grant Program Local Solicitation (JAG-Recovery)
Department:Sheriff
Caption:Motion to approve a 2009 budget amendment for the BJA FY 09 Recovery Act Edward Byrne
Memorial Justice Assistance Grant Program Local Solicitation (JAG-Recovery) to reflect
increased revenue in the amount of $584,165 which will be utilized to purchase 161 portable
radios, 4 law enforcement vehicles, and computer software licensing. (Approved by Public
Safety Committee September 8,
2009)
Background:Mobile communications technology has changed over the past twelve years, and a majority of
the currently-used portable radios were purchased either before 1996 or shortly after. In an
effort to transition from an older technology to the latest, the RCSO began purchasing portable
radios for some divisions last year. The Richmond County Sheriff's Office (RCSO) proposes to
purchase 161 portable radio devices. The purchase of these 161 radios will complete the
transition from the older radios to the latest technology. The RCSO proposes to purchase four
(4) additional law enforcement vehicles. As the RCSO fleet is becoming older and more
difficult to be replaced due to current budget constraints, the use of this available funding will
allow for the unencumbered purchase of four vehicles.The RCSO proposes to purchase software
licensing for a field reporting module available to the Uniformed Division. As part of the
current Mobile Data Terminal (MDT) technology program well under way at the RCSO, this
accident-reporting software use will further enhance the professional operations of the
agency. As the software purchase has already been made, additional licensing for each MDT is
all that is now required.
Analysis:
Financial Impact:Funding Source: BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant
Program Local Solicitation Program Federal Funding: $584,165 Local Funding: NONE Total
Grant Funding: $584,165
Alternatives:Permit the loss of the present opportunity to upgrade expensive technology and purchase
vehicles and computer software licensing with minimal cast to the taxpayer.
Recommendation:Approve the 2009 budget amendment for the purpose of upgrading portable radio technology
and purchase of vehicles and computer software licensing.
Funds are
Available in the
Following
Accounts:
Funds will be available.Cover Memo
Item # 17
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Commission Meeting Agenda
9/15/2009 2:00 PM
Grant Agreement - Solicitor General VWAP
Department:Clerk of Commission
Caption:Motion to approve the renewal of a Grant Agreement with the Criminal
Justice Coordinating Council for the Solicitor General's VWAP for the
salary of the Domestic Violence Advocate for the period October 1, 2009
through September 30, 2010. (Approved by Public Safety Committee
September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/15/2009 2:00 PM
Grant Agreement - Victim Assistance Program
Department:Clerk of Commission
Caption:Motion to approve the renewal of a Grant Agreement with the Criminal
Justice Coordinating Council for the District Attorney's Victim Assistance
Program for funding to support direct services to crime victims for the
period October 1, 2009 through September 30, 2010. (Approved by Public
Safety Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/15/2009 2:00 PM
Purchase of Services Subcontract
Department:Clerk of Commission
Caption:Motion to approve a Purchase of Services Subcontract for The Counseling
Group RFP-08-185. (Approved by Public Safety Committee September
8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1
Page 1 of 2
Item # 20
Attachment number 1Page 2 of 2
Item # 20
Attachment number 2
Page 1 of 3
Item # 20
Attachment number 2
Page 2 of 3
Item # 20
Attachment number 2
Page 3 of 3
Item # 20
Commission Meeting Agenda
9/15/2009 2:00 PM
Augusta Mini Theatre
Department:Clerk of Commission
Caption:Motion to approve a request from the Augusta Mini Theatre, Inc. regarding
a waiver of its 2009 property taxes. (Approved by Finance Committee
September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
9/15/2009 2:00 PM
Gregory L. Hooper
Department:Clerk of Commission
Caption:Motion to approve the recommendationof the Tax Assessor relative to a
request from Mr. Gregory L. Hooper regarding a refund of real estate taxes
for property located at 10 Park Place Circle. (Approved by Finance
Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Commission Meeting Agenda
9/15/2009 2:00 PM
Resolution Declaring the Results of the SPLOST Election
Department:Law Department
Caption:Motion to approve a Resolution of the Augusta-Richmond County
Commission declaring the results of an election held on June 16, 2009 to
determine the reimposition or non-reimposition of a Special One Percent
Sales and Use Tax; and for other related purposes. (Approved by Finance
Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ATLANTA:5146265.1
A RESOLUTION OF THE AUGUSTA-RICHMOND
COUNTY COMMISSION DECLARING THE RESULTS OF
AN ELECTION HELD ON JUNE 16, 2009 TO DETERMINE
THE REIMPOSITION OR NON-REIMPOSITION OF A
SPECIAL ONE PERCENT SALES AND USE TAX; AND
FOR OTHER RELATED PURPOSES.
WHEREAS, Augusta-Richmond County Commission (the “Commission”), which is
charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta,
Georgia (the “Consolidated Government”), and the Richmond County Board of Elections (the
“Superintendent of Elections”), which is the Superintendent of Elections of Richmond County,
called an election which was held on June 16, 2009 for the purpose of submitting to the qualified
voters of Richmond County the question of whether or not a special one percent sales and use tax
should be reimposed; and
WHEREAS, the ballots used in the election provided that if reimposition of the tax is
approved by the voters, such vote shall also constitute approval of the issuance of general
obligation debt of the County in the principal amount of $52,500,000 (the “General Obligation
Debt”); and
WHEREAS, the returns of the election were duly brought up by the Managers of such
election, as required by law, and were presented to the Superintendent of Elections on its own
behalf and on behalf of the Commission for consolidation and for the declaration of the result of
the election; and
WHEREAS, the returns of the election were received from all of the poll officers and
thereupon the Superintendent of Elections canvassed, computed, and consolidated the returns of
the election and concurrent with the adoption of this resolution delivered a certified copy of the
consolidated return of the election to the Commission, and the result of the election was as
follows:
Total Voted Ballots Cast 9,663
Total Blank Votes Cast 73
Total Ballots Cast 9,736
Spoiled Ballots 0
Total number of votes cast FOR the reimposition
of a special one percent sales and use tax
6,772
Total number of votes cast AGAINST the reimposition
of a special one percent sales and use tax
2,891
Attachment number 1Page 1 of 3
-2-
ATLANTA:5146265.1
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, and it is hereby resolved by authority of the same, that the election resulted in favor
of the reimposition of a special one percent sales and use tax, by an affirmative vote of a
majority of the qualified voters of Richmond County voting in the election held for such purpose,
that the reimposition of the special one percent sales and use tax and the issuance of the General
Obligation Debt have been authorized as required by law, and that the results of the election are
hereby declared to be as set forth above.
BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by
authority of the same, that a duly certified copy of the consolidated election return of the
Superintendent of Elections be attached to this resolution as Exhibit “A” and made a part hereof.
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this 1st day of
September 2009.
(SEAL) AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
Attachment number 1Page 2 of 3
ATLANTA:5146265.1
STATE OF GEORGIA
RICHMOND COUNTY
CLERK’S CERTIFICATE
I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the
foregoing pages constitute a true and correct copy of a resolution adopted by the Augusta-
Richmond County Commission (the “Commission”) at an open public meeting duly called and
lawfully assembled at 2:00 p.m., on the 1st day of September 2009, in connection with declaring
the results of an election pertaining to the reimposition or non-reimposition of a special one
percent sales and use tax, the original of such resolution being duly recorded in the Minute Book
of the Commission, which Minute Book is in my custody and control.
I do hereby further certify that the following members of the Commission were present at
such meeting:
Deke S. Copenhaver
Betty Beard
Joe Bowles
Jerry Brigham
Don A. Grantham
J. R. Hatney
Calvin Holland, Sr.
Joe Jackson
Corey Johnson
Alvin Mason
Jimmy Smith
and that the following members were absent:
and that such referendum resolution was duly adopted by a vote of:
Aye ___ Nay ___
WITNESS my hand and the official seal of Augusta, Georgia, this the 1st day of
September 2009.
(SEAL) Clerk of Commission
Attachment number 1Page 3 of 3
Commission Meeting Agenda
9/15/2009 2:00 PM
Resolution to Authorize Validation
Department:Law Department
Caption:Motion to approve a Resolution of the Augusta-Richmond County
Commission authorizing the commencement of validation proceedings for
its General Obligation bonds; and for other related purposes. (Approved by
Finance Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY
COMMISSION AUTHORIZING THE COMMENCEMENT OF
VALIDATION PROCEEDINGS FOR ITS GENERAL OBLIGATION
BONDS; AND FOR OTHER RELATED PURPOSES.
WHEREAS, the Augusta-Richmond County Commission WKH³Commission´ ZKLFKLV
charged with the duties of levying taxes, contracting debts, and managing the affairs of Augusta,
Georgia WKH³Consolidated Government´ DQGWKHRichmond County Board of Elections, which
is the Superintendent of Elections of Richmond County, called an election which was held on
June 16, 2009, for the purpose of submitting to the qualified voters of Richmond County the
question of whether or not a one percent sales and use tax should be reimposed; and
WHEREAS, the ballots used in the election provided that if reimposition of the tax is
approved by the voters, such vote shall also constitute approval of the issuance of general
obligation debt of the Consolidated Government in the principal amount of $52,500,000 (the
³*HQHUDO2EOLJDWLRQ'HEW´ DQG
WHEREAS, at the election duly called and held on June 16, 2009, a majority of the
qualified voters of Richmond County, voting in the election, voted in favor of the reimposition of
the sales and use tax, which vote also constituted approval of the issuance of the General
Obligation Debt; and
WHEREAS, on September 1, 2009, the Commission adopted, at a meeting duly called
and held, a resolution entitled:
A RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY
COMMISSION DECLARING THE RESULTS OF AN ELECTION HELD
ON JUNE 16, 2009 TO DETERMINE THE REIMPOSITION OR NON-
REIMPOSITION OF A SPECIAL ONE PERCENT SALES AND USE TAX;
AND FOR OTHER RELATED PURPOSES
declaring the results of the election to be in favor of the reimposition of the sales and use tax; and
WHEREAS, the Consolidated Government wishes to issue, in one or more series and on
one or more dates of issuance, all of the General Obligation Debt so authorized in the aggregate
principal amount of $52,500,000, in the form of general obligation bonds of the Consolidated
Government, and wishes to authorize the commencement of validation proceedings for such
bonds;
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission, and it is hereby resolved by authority of the same, that the attorneys for the
Consolidated Government are hereby authorized and instructed to commence validation
proceedings in accordance with the requirements of Article 2 of Chapter 82 of Title 36 of the
Official Code of Georgia Annotated, as amended, and to take all actions necessary to obtain an
order of the Superior Court of Richmond County, Georgia validating and confirming such bonds,
and that the Mayor of Augusta, Georgia is hereby authorized and directed to execute any
pleadings in connection therewith.
Attachment number 1Page 1 of 4
-2-
BE IT FURTHER RESOLVED by the authority aforesaid, and it is hereby resolved by
authority of the same, that it is hereby determined that, during each year in which any payment
of principal or interest on such bonds comes due, the Consolidated Government will receive
from the sales and use tax net proceeds sufficient to fully satisfy such liability, as indicated on
Exhibit A attached hereto and made a part hereof.
PASSED, ADOPTED, SIGNED, APPROVED, AND EFFECTIVE this 1st day of
September 2009.
(SEAL)
AUGUSTA, GEORGIA
By:
Mayor
Attest:
Clerk of Commission
Attachment number 1Page 2 of 4
EXHIBIT A
SUFFICIENCY DETERMINATION
Estimated Net Principal
Year Ending Proceeds of Sales and Interest
December 31 And Use Tax1 Requirements2
2010 $ 3,100,000 $ 3,100,000
2011 37,200,000 14,250,000
2012 37,200,000 2,975,000
2013 37,200,000 15,475,000
2014 37,200,000 14,600,000
2015 34,100,000 18,725,000
$186,000,000 $69,125,000
_______________ 1 Based on assumed growth rate of -0-% per year. 2 Based upon maximum interest rate of 7.00% and after deducting funded interest and expected
interest earnings thereon.
Attachment number 1Page 3 of 4
STATE OF GEORGIA
RICHMOND COUNTY
&/(5.¶6&(57,),&$7(
I, LENA J. BONNER, Clerk of Commission, DO HEREBY CERTIFY that the
foregoing pages constitute a true and correct copy of a resolution adopted by the Augusta-5LFKPRQG&RXQW\&RPPLVVLRQ WKH³&RPPLVVLRQ´ DWDQRSHQSXEOLFPHHWLQJGXO\FDOOHGDQG
lawfully assembled at 2:00 p.m., on the 1st day of September 2009, in connection with
authorizing the commencement of validation proceedings for its general obligation bonds, the
original of such resolution being duly recorded in the Minute Book of the Commission, which
Minute Book is in my custody and control.
I do hereby further certify that the following members of the Commission were present at
such meeting:
Deke S. Copenhaver
Betty Beard
Joe Bowles
Jerry Brigham
Don A. Grantham
J. R. Hatney
Calvin Holland, Sr.
Joe Jackson
Corey Johnson
Alvin Mason
Jimmy Smith
and that the following members were absent:
and that such referendum resolution was duly adopted by a vote of:
Aye ___ Nay ___
WITNESS my hand and the official seal of Augusta, Georgia, this the 1st day of
September 2009.
(SEAL) Clerk of Commission
Attachment number 1Page 4 of 4
Commission Meeting Agenda
9/15/2009 2:00 PM
William Franklin Lamb
Department:Clerk of Commission
Caption:Motion to approve recommendation from the Tax Assessor relative to a
request from Mr. William Franklin Lamb regarding a proportional tax
refund for the years 2006, 2007 and 2008 concerning property located at 60
Charlestowne Drive. (Approved by Finance Committee September 8,
2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
9/15/2009 2:00 PM
William Walker
Department:Clerk of Commission
Caption:Motion to approve the recommendtion of the Tax Assessor relative to a
request from Mr. William Walker regarding a refund of taxes associated
with the overstatement of the living area at his residence at 1326 Winter
Street. (Approved by Finance Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
9/15/2009 2:00 PM
2009-2010 Agreement Between Augusta and Savannah River Ecology Laboratory
Department:Utilities
Caption:Motion approve and authorize execution of an agreement between Augusta
and the University of Georgia Research Foundation, Inc. Savannah River
Ecology Laboratory (SREL) for the continuation of research and data
collection related to bird activity around the constructed wetland treatment
system. (Approved by Engineering Services Committee September 8,
2009)
Background:In the late 1990's Augusta negotiated an agreement with the Federal
Aviation Administration (FAA) to allow the Utilities Department to
continue to develop the constructed wetland treatment system which follows
the James B. Messerly Water Pollution Control Plant. One of the conditions
of that agreement is that Augusta will monitor the activity of birds in the
vicinity of the constructed wetland and the Augusta Regional Airport in
order to insure there is no adverse impact on airport operations due to the
wetland construction. Augusta has enlisted the services of the Savannah
River Ecology Laboratory to conduct this monitoring as a research program
funded by the Utilities Department. The proposed program for this includes
activities which are designed to study the effects of methods used to reduce
the attractiveness of the wetland system to certain types of birds during the
migratory season. The total cost of the proposed research program for this
year is $98,573.00.
Analysis:The research program to date has yielded important data to support the
development of the constructed wetland system at the current location.
Continued monitoring of the bird activity and development of additional
data will provide valuable information about the effectiveness of wildlife
management activities as well as document the continued beneficial use of
the wetlands as a wildlife habitat. This program should continue for at least
another 3 years to provide this documentation.
Financial Impact:The total cost of the proposed research program for 2009-2010 is
$98,573.00. Three additional years would not exceed $110,000.00 per year.
Alternatives:1) Approve the program for just one year, 2) discontinue the research
program, or 3) negotiate a scaled-back program at a lower cost.
Recommendation:
We recommend that the proposed research program be approved and
executed by the Mayor on behalf of Augusta. We further recommend that
this program be extended for an additional 3 years at a maximum annual
cost of $110,000.00. The cost and scope of the program would be negotiated
Cover Memo
annually by the Utilities Department and approved by the Administrator
based on the results of the previous year's research. If the negotiated cost
exceeds $110,000.00 in any year the agreement would be brought back to
the Commission for approval.
Funds are Available in
the Following
Accounts:
507043420-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 14
Attachment number 1Page 2 of 14
Attachment number 1Page 3 of 14
4
General Scope of Work
for a Bird Study at Augusta Regional Airport at Bush Field
and Messerly Wastewater Treatment Plant Constructed Wetlands Project
To effectively monitor bird populations that may or may not pose a hazard to air traffic
operations, Savannah River Ecology Laboratory (SREL) proposes to continue aerial survey
coverage of: (1) the artificial wetlands (i.e., Constructed Wetlands Project) constructed to
process effluents from the Messerly Wastewater Treatment Plant, and (2) the Merry Land and
Investment Company Brickyard Ponds. Continuation of minimal aerial bird surveys at only those
two wetlands mentioned above is based upon prior weekly survey results (1998±2001) from a
larger wetland complex indicating that these are the wetlands in the vicinity of Bush Field
Airport that consistently attract the largest numbers of heavily-bodied birds such as geese, other
waterfowl, wading birds, and flocking blackbirds to the vicinity of the airport where such species
are of particular concern from the perspective of a potential aircraft-bird strike hazard. We will
continue the minimal aerial bird surveys by maintaining the reduced frequency of these surveys
at bi-weekly.
While limiting the extent of aerial surveys as described above, we also propose to
continue ground-based bird movement surveys at both the airfield and the adjacent constructed
wetlands. These ground-based surveys are designed to provide time- and location-specific
information regarding the daily patterns of movement, altitude, and behavior of the larger-bodied
bird species including waterfowl, wading birds, and birds of prey, as well as flocking blackbirds.
This specific information will provide the type of detail that will allow airport management and
flight controllers to continue to predict times, locations, and conditions of increased bird-strike
hazard potential that would be of particular consequence to aircraft in the area. Furthermore, with
the habitat alterations now being implemented at the artificial wetlands during fall/winter (i.e.,
airboat crushing of vegetation) and with active bird dispersal activities (e.g., pyrotechnics, or
acoustics) now being used at the airfield and the artificial wetlands, these ground-based bird
movement surveys have the further importance of helping to evaluate the effectiveness of these
techniques and identifying any new problematic bird movement patterns that might be created by
such bird disturbances.
This contract period will also include a series of qualitative assessments of blackbird use
of the entire artificial wetlands and surrounding tree-line that will be used to guide the bird
harassment activities conducted there. Particular areas within the wetlands harboring relatively
large numbers of roosting blackbirds will be identified before, during, and after Augusta Utilities
Department vegetation crushing by airboats. The results from these once-per-week assessments
(conducted from October through March) will be communicated to the bird-harassment team so
that optimizing adjustments can be made quickly to the bird harassment activities. These same
evening visits to the wetlands will also be used to PHHWZLWKWKH6SRQVRU¶V bird-harassment team
members to train and refine their use of all the tools they have to work with, including the Avian
Dissuader laser and various pyrotechnic/launcher devices. These qualitative assessments will
further be used in the decision-making process to determine if and when vegetation crushing by
airboats will need to be carried out.
Attachment number 1Page 4 of 14
5
In addition to bird surveys described above, the SREL co-principal investigators and/or
technical consultants supported under this contract will act as an avian information resource by
providing professional consultation to WKH6SRQVRU¶Vbird-harassment team and Bush Field
Airport personnel with regard to bird issues, including help in identifying the remains and/or
photographs of any birds involved in aircraft strikes in the vicinity of Bush Field or in the
effective use/deployment of bird-harassment techniques (e.g., sound, lasers, pyrotechnics, etc.)
that may be used.
In order to keep the cost of this work as low as possible, we propose to continue to
provide an annual report to AugusWDWKDWLVVLPLODULQGHWDLOWRWKHSUHYLRXV\HDU¶V 2009) version
that includes a comprehensive, yet simplified approach of summarizing the results primarily in
tabular and graphical form (excluding detailed statistical analyses), with an accompanying
Executive Summary explaining the meaning and importance of the data that have been collected.
We will be available however to verbally discuss our findings with Augusta Utilities Department
and Bush Field officials, including the Wildlife Control Specialist, as necessary. This approach
will continue to be the most cost-effective in terms of directing a greater proportion of the overall
budget to personnel who are involved directly with the collection and reporting of critical data.
Specific details for carrying-out the research programs of this study ([I] conducting aerial
surveys of bird, [II] conducting ground-based bird-movement surveys, [III] conducting
qualitative assessments of roosting blackbirds in the Constructed Wetlands Project with bird-
harassment techniques refinement) are provided in the three individual scope of work plans that
follow. Separate budgets for each of the three major study components are also provided.
Attachment number 1Page 5 of 14
6
RESEARCH PROGRAM I :
Scope of Work for Aerial Surveys of Birds
at the Constructed Wetlands Project and the Merryland Ponds
(12 months, beginning October 1, 2009)
Wetland vegetation alteration such as the crushing by airboats now being used at the
Constructed Wetlands has the potential to increase the undesired use of the Constructed Wetland
Project by waterfowl and wading birds by reducing vegetation density and placing much of that
vegetation at or below the water surface. Habitually, wading birds and in particular waterfowl,
which may be drawn to the artificial wetland cells as a result of a vegetation crushing program,
often remain at the water surface for much of the day once arriving at these destinations; they
may even spend the night at such destinations with negligible/absent flight activity. Ground-
based bird movement surveys of Research Program II are not designed to detect birds in
wetlands unless they are visible to observers from ground level while actively engaged in flight.
Maintaining a minimal plan for aerial bird surveys of the Constructed Wetlands of the Messerly
Wastewater Treatment Plant and the Merry Land and Investment Company Brickyard Ponds will
assure the detection of such undesired bird use should it occur. SREL personnel will engage the
services of Augusta Aviation, Inc., based at Daniel Field Airport in Augusta, to provide aircraft
and pilots for conducting aerial bird surveys over these study areas. These aerial surveys will be
conducted in close coordination with Bush Field administrative officials and air-traffic
controllers to assure safety of all aircraft operating in the vicinity of the airfield during the
execution of these surveys.
During aerial surveys, SREL observers will reference only species and numbers of
individuals from the following list: waterfowl (ducks, geese, and swans), wading birds (herons,
egrets, ibises, wood storks), other large and/or flocking waterbirds (coots, cormorants, anhingas,
gull spp.), and raptors (hawks, kites, vultures, bald eagles, ospreys). Sightings will be map-
referenced at the time of occurrence. Other data to be included with each aerial survey are: date,
beginning and ending times of the survey, local weather conditions (including temperature, wind
speed, extent of wetland icing in winter, etc.), and sightings (map-referenced) of people,
watercraft, or other disturbance-related activities taking place during the aerial survey. Actual
duration of these aerial surveys will be approximately 45 minutes each, allowing additional flight
time of about 10 minutes for travel time to and from Daniel Field and the possibility of surveys
being interrupted by air-traffic controllers while other aircraft move through the survey area.
Aerial surveys will be conducted from a height of approximately 400±500 ft and at a minimal,
but safe airspeed given the prevailing weather conditions.
This project will include twenty-five (25) flights over a contract period of twelve (12)
months to be executed at approximately bi-weekly intervals (no aerial surveys will be undertaken
during the week of the Masters Golf Tournament). If inclement weather or aircraft unavailability
precludes the completion of more than four (4) flights over the contract period, flights may be
added to the end of the contract period or unused funds may be used for other purposes related to
the study during the contract period, at the discretion of the Sponsor.
Attachment number 1Page 6 of 14
7
For the purposes of electronic data storage and summarization, map-referenced data from
the aerial surveys will include only the Constructed Wetlands Project near the Messerly
Wastewater Treatment Plant and the Merry Land and Investment Company Brickyard Ponds.
Birds will be identifiable to individual wetland cells of the Constructed Wetlands Project. Data
will be stored on a networked PC-workstation operating in a Microsoft-Windows environment.
Upon project completion, all data will be provided to the Sponsor in a mutually agreeable
database format (e.g., Microsoft Excel). Data summaries will be performed using the Statistical
Analysis System (SAS Institute, Inc.). Summaries will include locational (wetland cell)
differences in avian species assemblages and numbers, as well as temporal changes in bird
distributions among wetland cells. Since bird use of the Constructed Wetlands Project will be
specified by individual wetland cells, this aerial survey data will be used in conjunction with the
vegetation alteration (i.e., airboat crushing) program conducted in wetland cells to determine if
such alteration of the vegetation increases undesired use by waterfowl and other wetland bird
species.
Attachment number 1Page 7 of 14
8
RESEARCH PROGRAM II :
Scope of Work for Ground-Based Bird-Movement Surveys
at the Augusta Regional Airport at Bush Field and
the Constructed Wetlands Project
(12 months, beginning October 1, 2009)
Based on previous aerial surveys of bird abundance and distribution in wetlands near the
Augusta Regional Airport at Bush Field, relatively large numbers of large-bodied aquatic birds
are found in the area, particularly during the winter period when migratory waterfowl are most
abundant. In addition to the many waterfowl found in the area, numerous wading birds, divers
including cormorants and anhingas, blackbirds, gulls, and raptors including vultures are known
to frequent the area as well. Wetlands near Bush Field harboring the majority of these birds
include the Merry Land and Investment Company Brickyard Ponds and the Constructed
Wetlands Project of the Messerly Wastewater Treatment Plant. Based on previous ground-based
bird-movement surveys, extremely large numbers (in the millions) of migrant blackbirds move
through airspace in the vicinity of Bush Field and the Constructed Wetlands Project in the
fall/winter period on a twice-daily basis. These blackbirds, in particular, have created an annual
period of high hazardous conditions to aircraft operating in the area.
SREL personnel will continue to collect ground-based bird data to determine daily
behavior and movement patterns (i.e., timing, directions, altitudes) of birds moving through the
airspaces of Bush Field and the Constructed Wetlands Project. Emphasis will be placed on
documentation of movements of flocking bird species such as blackbirds and large-bodied bird
species such as waterfowl that are most likely to produce serious consequences when involved in
collisions with aircraft.
Bird movements will be documented from routinely-monitored ground stations at Bush
Field and the Constructed Wetlands Project. Stations selected at Bush Field (3) and at the
Constructed Wetlands Project (1) in December 2001 will continue to be used to ensure adequate
coverage of the areas of interest. The daylight hours will be divided into four approximately
equal time blocks: (1) 15 minutes before sunrise until 9:00AM, (2) 9:01AM until 12:00PM, (3)
12:01PM until 3:00PM, and (4) 3:01PM until 15 minutes after sunset (Eastern Standard Times;
one hour added when Eastern Daylight Saving Time is in use). Emphasis will be placed on the
time blocks coinciding with sunrise and sunset, because most bird movements occur during these
times of the day. Observations will be made at two different stations within two different time
blocks daily, for two days each week, for four weeks each month of the study. This methodology
allows for all possible combinations of the four locations and the four time blocks to be chosen
monthly in a randomized design. Observations will be made over a 2.5 hr period and will consist
of four 30-minute observation bouts with a 10-minute lapse between each observation period.
Observations will be initiated at the beginning of a time block with the exception of the last time
block, which will be timed so that the final 30-minute observation bout ends approximately 15
minutes after sunset. During the observation bouts, observers will scan the 360o horizon with
binoculars, attempting to collect data on as many flying birds as possible with no upper limit on
distance from the observer. Short movements by birds (<100m) or movements by small
Attachment number 1Page 8 of 14
9
passerine birds in flocks of less than 20 birds will not be recorded. Emphasis will be placed on
movements of waterfowl (ducks and geese), wading birds (herons, egrets, ibises, wood storks),
other large and/or flocking waterbirds (coots, cormorants, anhingas, gull spp., blackbird spp.),
and raptors (hawks, kites, vultures, bald eagles, ospreys). During times of intense movements,
observers will give priority to larger birds and larger flocks. Observations will be conducted
regardless of weather conditions. In addition to meteorological data, the following data will also
be recorded for each observation: time, species, actual or estimated number of individuals,
approximate distance from the observer, approximate direction from observer, estimated altitude
above land or water, approximate direction of bird movement, and flight behavior (e.g., level
flight, soaring, landing, taking-off).
Data will be stored on a networked PC-workstation operating in a Microsoft-Windows
environment. Upon project completion, all data will be provided to the Sponsor in a mutually
agreeable database format (e.g., Microsoft Excel). For the purposes of electronic data storage and
summarization, bird movement data from Bush Field and the Constructed Wetlands Project will
be retained according to each of four observational stations. Data summaries will be performed
using the Statistical Analysis System (SAS Institute, Inc.). Summaries will be made for each
observation station and will be comprised of avian species movement patterns including timing
and direction of flight, flight altitudes, and temporal (annual and seasonal) changes in bird
movement patterns.
As a part of this Research Program, the SREL co-principal investigators and/or technical
consultants will act as an avian information resource by providing professional consultation to
Bush Field Airport personnel with regard to bird-strike issues, including help in identifying the
remains and/or photographs of any birds involved in aircraft strikes in the vicinity of Bush Field
or in the effective use/deployment of bird-harassment techniques (e.g., sound, lasers,
pyrotechnics, etc.) that may be used.
Attachment number 1Page 9 of 14
10
RESEARCH PROGRAM III :
Scope of Work for Conducting Qualitative Assessments
of Roosting Blackbirds in the Constructed Wetlands Project
with Bird-Harassment Techniques Refinement
(12 months, beginning October 1, 2009)
Based on previous ground-based surveys of bird abundance and movements in
and around the Constructed Wetlands Project of the Messerly Wastewater Treatment Plant
(WTP) near the Augusta Regional Airport at Bush Field, blackbirds numbering into the millions
have been shown to roost at night within and adjacent to the Constructed Wetlands where they
use the standing vegetation of the wetland cells as a roosting substrate. This behavior is
particularly notable in the fall/winter months (November±February) when migratory blackbirds
frequent the area. Fall crushing of standing vegetation in the entire Constructed Wetlands was
first used as a successful habitat alteration for dissuading use of the wetlands by roosting
blackbirds in November and December 2008 and will be carried out again as early as mid-
October in 2009 by contractors working for the Augusta Utilities Department. Multiple airboat
crushing events in the same fall/winter will likely be required to maintain the desired vegetation
alteration and thus keep roosting blackbird numbers in check as the season progresses, so insight
as to when vegetation re-crushing is needed will be valuable. In addition to altering habitat as a
bird deterrent, the WTP operators, Operations Management International (OMI), Inc., first
assembled a bird-harassment team in late 2008 to begin actively engaging the roosting blackbirds
with the aid of propane cannons and other pyrotechnic/acoustic devices. In 2009, with a desire to
further develop the activities of the bird-harassment team, SREL personnel will make qualitative
assessments of numbers of roosting blackbirds in all wetland cells and the surrounding tree-line
that will be used to guide and coordinate the activities of the bird-harassment team. These same
qualitative assessments will further be used in the decision-making process to determine if and
when vegetation re-crushing by airboats will need to be carried out. Additionally, SREL
personnel will work with the bird-harassment team to increase basic knowledge of birds and to
provide further training and refinement in their use of bird-harassment tools.
During this contract period, once-per-week visits to the Constructed Wetlands will be
made from October through March. Since blackbirds roosting in the wetland cells arrive in the
evening and depart at dawn, the assessments will concentrate on the evening arrival period.
Observations will be conducted from 30 minutes before sunset until 30 minutes after sunset
(Eastern Standard Times). Each evening while at the Constructed Wetlands, SREL personnel
will qualitatively examine blackbird use of all wetland cells and the surrounding tree-line while
traversing the site in a vehicle, noting areas of high-density bird-use and prioritizing areas for the
concentration of bird harassment activities. SREL personnel will communicate the findings of
these assessments within 24-hours to designated OMI or Augusta Utilities Department personnel
via e-mail or voice communication. SREL personnel will also coordinate to meet with bird-
harassment team members while at the Constructed Wetlands for the purpose of general
consultation on matters related to wetlands and birds, improving basic knowledge of bird
identification/behavior, and providing training/refinement in the use of such devices as the Avian
Dissuader laser, propane cannons, and various pyrotechnic/launcher devices.
Attachment number 1Page 10 of 14
11
Under this agreement, SREL personnel will only be responsible for conducting the
assessments of bird use of the artificial wetlands and offering refinement of bird-harassment
techniques associated with this scope of work. SREL will not assume responsibility for
conducting the vegetation crushing or any other type of vegetation alteration. Costs and logistics
for conducting the vegetation alteration and costs associated with bird-scaring devices and the
actual bird harassment will be the responsibility of the Sponsor.
Attachment number 1Page 11 of 14
12
RESEARCH PROGRAM I :
Budget for Aerial Surveys of Birds at the
Constructed Wetlands Project and the Merryland Ponds
(12 months, beginning October 1, 2009)
Personnel costs, including benefits
R.A. Kennamer (Co-PI; Research Professional, 7.5% FTE)
Salary: $3,685 Actual Benefits @ 42%: $1,548 $ 5,233.00
A.L. Bryan, Jr. (Research Professional, 3.75% FTE)
Salary: $2,325 Actual Benefits @ 37%: $860 $ 3,185.00
Aircraft and pilot (Augusta Aviation, Daniel Field)
bi-weekly aerial surveys @ approx. 0.75 hr each $ 2,813.00
Vehicle expenses $ 750.00
Expendable supplies $ 150.00
RESEARCH PROGRAM I DIRECT COST $12,131.00
UGA/SREL INDIRECT COST (@ 30%) $ 3,639.00
RESEARCH PROGRAM I : TOTAL COST $15,770.00
Attachment number 1Page 12 of 14
13
RESEARCH PROGRAM II :
Budget for Ground-Based Bird-Movement
Surveys at the Augusta Regional Airport at Bush Field
and the Constructed Wetlands Project
(12 months, beginning October 1, 2009)
Personnel costs, including benefits
I.L. Brisbin, Jr. (Co-Principal Investigator, 4% FTE)
Salary: $4,774 Actual Benefits @ 12%: $573 $ 5,347.00
R.A. Kennamer (Co-PI; Research Professional, 65% FTE)
Salary: $31,935 Actual Benefits @ 42%: $13,413 $45,348.00
Vehicle expenses $ 2,500.00
RESEARCH PROGRAM II DIRECT COSTS $53,195.00
UGA/SREL INDIRECT COSTS (@30%) $15,959.00
RESEARCH PROGRAM II : TOTAL $69,154.00
Attachment number 1Page 13 of 14
14
RESEARCH PROGRAM III :
Budget for Conducting Qualitative Assessments
of Roosting Blackbirds in the Constructed Wetlands Project
with Bird-Harassment Techniques Refinement
(12 months, beginning October 1, 2009)
Personnel costs, including benefits
I.L. Brisbin, Jr. (Co-Principal Investigator, 2% FTE)
Salary: $2,387 Actual Benefits @ 12%: $286 $ 2,673.00
R.A. Kennamer (Co-PI; Research Professional, 10% FTE)
Salary: $4,913 Actual Benefits @ 42%: $2,063 $ 6,976.00
Vehicle expenses $ 750.00
Expendable supplies $ 100.00
RESEARCH PROGRAM III DIRECT COSTS $10,499.00
UGA/SREL INDIRECT COSTS (@30%) $ 3,150.00
RESEARCH PROGRAM III : TOTAL $13,649.00
RESEARCH PROGRAM II : TOTAL (from page 13) $69,154.00
RESEARCH PROGRAM I : TOTAL (from page 12) $15,770.00
GRAND TOTAL: $ 98,573.00
Prepared by: Dr. I. Lehr Brisbin, Jr. and Robert A. Kennamer
The University of Georgia
Savannah River Ecology Laboratory (803) 725-0387
P.O. Drawer E, Aiken, SC 29802 rkennamer@srel.edu
Attachment number 1Page 14 of 14
Commission Meeting Agenda
9/15/2009 2:00 PM
Accept terms of contract item agreement with Georgia Department of Transportation concerning installation costs of
water and sanitary sewer mains on GDOT Project # STP-0001-00 (794) Alexander Drive.
Department:Augusta Utilities Department
Caption:Motion to approve to provide necessary signatures on furnished agreement
to include Augusta Utilities Department water and sanitary sewer main
relocations in the Georgia Department of Transportation contract for
Alexander Drive. The estimated cost of the construction is $298,192.50.
(Approved by Engineering Services Committee September 8,
2009)
Background:The Georgia Department of Transportation project to improve Alexander
Drive will be paid for in part using Federal Stimulus Program dollars. A
recent change to the Federal stimulus program allows GDOT to cover the
costs for replacement of the existing water main, a cost normally borne fully
by Augusta Utilities Department. Augusta Utilities Department will be
solely responsible for the cost of new sanitary sewer installation, which is
the estimated cost reflected in the agreement furnished by GDOT
Analysis:Approving this agreement will allow GDOT to award their contract
including the cost for Augusta Utilities Department sanitary sewer main.
The fee is fair and reasonable. With the completion of this project, the area
of Alexander Drive served by these new mains will enjoy years of trouble
free service
Financial Impact:Funds for this work are available in account number 507043410-
5425110/80800030-5425110
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission agree to the terms of the contract item
agreement with Georgia Department of Transportation in the amount of
$298,192.50
Funds are Available in
the Following
Accounts:
507043410-5425110/80800030-5425110
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
adoption of flood insurance study and flood insurance rate maps
Department:Planning Commission
Caption:Motion to approve the adoption of the Flood Insurance Study and the
associated Flood Insurance Rate Maps for Augusta Richmond County.
(Approved by Engineering Services Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
ORDINANCE NO. _____
A resolution by the Augusta-Richmond County Planning Commission recommending that the
Flood Insurance Study and the Flood Insurance Rate Maps for Augusta-Richmond County,
Georgia, both with an effective date of September 25, 2009, be adopted as follows:
AN ORDINANCE TO ADOPT THE FLOOD INSURANCE STUDY (FIS), STUDY
NUMBER 13245CV000A, WITH AN EFFECTIVE DATE OF SEPTEMBER 25, 2009,
AND THE FLOOD INSURANCE RATE MAPS (FIRMs), MAP NUMBERS
13245IND0A, 13245C0015F, 13245C0020F, 13245C0040F, 13245C0070F,
13245C0085F, 13245C0090F, 13245C0095F, 13245C0105F, 13245C0110F,
13245C0115F, 13245C0120F, 13245C0130F, 13245C0135F, 13245C0140F,
13245C0145F, 13245C0175F, 13245C0185F, 13245C0200F, 13245C0205F,
13245C0210F, 13245C0225F, 13245C0230F, 13245C0235F, 13245C0240F,
13245C0245F, 13245C0255F, 13245C0265F, 13245C0300F, 13245C0325F,
13245C0330F, AND 13245C0355F, WITH AN EFFECTIVE DATE OF SEPTEMBER
25, 2009, AS THEY PERTAIN TO AUGUSTA, GEORGIA, IN THEIR ENTIRETY.
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Flood Insurance Study (FIS), Study Number 13245CV000A, with an
effective date of September 25, 2009, and the Flood Insurance Rate Maps (FIRMs), Map
Numbers 13245IND0A, 13245C0015F, 13245C0020F, 13245C0040F, 13245C0070F,
13245C0085F, 13245C0090F, 13245C0095F, 13245C0105F, 13245C0110F, 13245C0115F,
13245C0120F, 13245C0130F, 13245C0135F, 13245C0140F, 13245C0145F, 13245C0175F,
13245C0185F, 13245C0200F, 13245C0205F, 13245C0210F, 13245C0225F, 13245C0230F,
13245C0235F, 13245C0240F, 13245C0245F, 13245C0255F, 13245C0265F, 13245C0300F,
13245C0325F, 13245C0330F, and 13245C0355F, with an effective date of September 25, 2009,
as they pertain to regulating Flood Damage Prevention in Augusta, Georgia, be adopted in their
entirety.
Attachment number 1Page 1 of 2
SECTION II. That any and all Flood Insurance Studies (FISs) and Flood Insurance Rate Maps
(FIRMs) with effective dates prior to September 25, 2009, be rendered null and void for
regulating Flood Damage Prevention in Augusta, Georgia.
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Done in Open Meeting under the Common Seal thereof this __________ day of
_______________, 2009.
APPROVED THIS __________ day of _______________, 2009.
___________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________
CLERK OF COMMISSION
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/15/2009 2:00 PM
Amend Agreement with Georgia Power Company for Power Distribution Termination Services at James B. Messerly
WPCP
Department:Utilities
Caption:Motion to amend agreement with Georgia Power Company for Power
Distribution Termination Services at James B. Messerly WPCP. (Approved
by Engineering Services Committee September 8, 2009)
Background:In February 2008 Augusta entered into an agreement with Georgia Power
Company (GPC) for GPC to provide backup power generation equipment,
high voltage electrical switchgear and termination of some of the high
voltage cables for the James B. Messerly Water Pollution Control Plant
upgrade project. After review of the work being performed on this project
through our Construction Manager at Risk, Parsons Water and
Infrastructure, Inc., it has become evident that GPC should make all of the
high voltage cable terminations on the project to insure propoer coordination
of the work. GPC has provided the attached proposal for increasing the
scope of their work to include all of the high voltage cable terminations.
Their price for this additional work is $206,667.00.
Analysis:The cost for completing this scope of work appears to be reasonable.
Parsons has agreed to compensate for the reduction in their scope of work
by moving funds equal to the cost of this work from their Project
Contingency to the Owner's Allowance portion of the project. Funds in the
Owner's Allowance cannot be used by Parsons to cover the cost of work
within their original scope. The $206,667.00 would be paid to GPC through
an addition to our current billings for power services over a six month
period.
Financial Impact:$206,667.00 from account 506043310-5312310 in equal payments over a
six month period.
Alternatives:No feasable alternatives are available due to complexity of the high voltage
power distribution system.
Recommendation:Approve the proposed additional scope of work to be performed by Georgia
Power Company at a cost of $206,667.00 to be paid through a six-month
additional charge on monthly power bill.
Funds are Available in
the Following
Accounts:
506043310-5312310 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
City of Augusta – Messerly 8.4.09 Page 1
6711 Londonderry Way
Bin 79510
Union City, GA 30291
770-969-6609
770-969-6615 fax
August 4, 2009
Mr. Allen Saxon
Assistant Director for Wastewater Treatment
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
Re: Messerly WPCP
Dear Allen:
Georgia Power (“GPC”) is pleased to offer you the following services for additional work in
connection with this distribution system project (the “Project”) at City of Augusta- J. B.
Messerly Water Pollution Control Plant (“Customer”), Augusta, GA.
Scope of work:
GPC will provide labor, material and equipment to complete the below listed.
x Provide and install 2 runs (4 – 750 CMIL, 2 - 4/O GND) from MSG to Pole #1
x Provide and install 2 runs (4 – 750 CMIL, 2 – 4/O GND) from MSG to Pole #2
x Terminate and Hypot all cables from MSG to Poles #1 and #2
x Coordinate all work for connection to utility
x Terminate and Hypot both ends of cables from the load side of LISG to high side of
XFMR-5 (3 - #1/O W #6 GND)
x Run duct bank from the load side of LISG to the existing splice point and provide new
wires and splice to the existing wires
Attachment number 1Page 1 of 3
City of Augusta – Messerly 8.4.09 Page 2
x Terminate and Hypot wire 4(3 - #1/O W #6 GND) between LISG and existing XFMR 1,
2, & 3
x Demo existing LISG Pad and construct new LISG Pad
Contract Price for above scope:_____________________________________$206,667.00
NOTES:
GPC understands that this project to be built in sections at different times and mobilization and
Re-mobilization will be frequent.
All core drilling by others
If there are any delays, or unforeseen problems or complications there will be an extra charge
consisting of labor, equipment and material (+) 20% at owners Approval.
The terms and conditions from our original contract for distribution and generation at the
Messerly site will apply.
Thank you again for allowing us the opportunity to present our proposal. We are very eager to
serve your distribution system needs and look forward to hearing from you soon.
Sincerely,
David Banks
David Banks
Sales & Construction Manager – Power Services
Georgia Power Company
Phone – 770-468-0407
Fax – 770-969-6615
Email – dlbanks@southernco.com
Attachment number 1Page 2 of 3
City of Augusta – Messerly 8.4.09 Page 3
IN WITNESS WHEREOF, Georgia Power and the Customer have caused this Agreement to be
signed by their respective duly authorized officers as of the date below.
AUGUSTA, GEORGIA
By:
The Honorable David S. Copenhaver
Mayor
Date:
ATTEST CLERK:
By: _____________________________________
Lena J. Bonner
Clerk of the Commission
Date: ___________________________________
APPROVED AS TO FORM:
By: _____________________________
Chiquita Johnson
Augusta General Counsel
Date: ____________________________
DEPARTMENT APPROVAL:
By: ____________________________________
Drew Goins
Interim Director, Augusta Utilities Department
Date: ___________________________________
GEORGIA POWER COMPANY
By:
Name:
Title:
Date: ___________________________________
Attachment number 1Page 3 of 3
Commission Meeting Agenda
9/15/2009 2:00 PM
Belair Rd Improvements - CPB Chg #2/SA#3
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve CPB # 323-041110-201823332 Change Number Two
and Supplemental Agreement Number Three in the amount of $65,000.00
on the Belair Road Improvements project. Funding is available in the project
contingency account to be transferred to the project engineering account as
requested by AED. (Approved by Engineering Services Committee
September 8, 2009)
Background:The scope of the project is to provide surveying, planning, design and
permitting for operational improvements along Belair Road based on the
recommendations in the Traffic Study prepared by Southeastern
Engineering, Inc.
Analysis:These improvements will include: new left and right turn lanes on Belair
Road on the east and west side of Jimmie Dyess Parkway (SR 383), north
and south left turn lanes on Belair Road on to Bridgeport Drive, a left turn to
Norwood Drive, a right turn off of Belair onto Wrightsboro Road, and a left
turn off of Wrightsboro on to Belair Road. Design services to also include
signalization of the intersection of Belair Road and Wrightsboro Road
Financial Impact:Funds in the amount of $65,000.00 are available in the Project's
Contingency Account 323-041110-201823332/6011110 to be transferred to
the project Engineering Account 323-041110-201823332/52-12115 upon
Commission approval
Alternatives:1) Approve CPB # 323-041110-201823332 Change Number Two and
Supplemental Agreement Number Three in the amount of $65,000.00 on the
Belair Road Improvements project. Funding is available in the project
contingency account to be transferred to the project engineering account as
requested by AED. . 2. Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-041110-201823332/6011110
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA01 – For changes more than $20,000) August 2009
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No. 323-041110-201823332
Supplemental Agreement No.2
PO: 71248
WHEREAS, We, “Rochester and Associates” Consultant, entered into a contract with
Augusta-Richmond County on “February 18, 2003”, for engineering design services associated
with the “Belair Road Improvements Project”, Project No. 323-041110-201823332, File
Reference No. 08-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Assist Augusta-Richmond County with surveying, planning, design and
permitting of three (3) intersections along Belair Road based on the
recommendations in the March 13, 2009 Traffic Study prepared by
Southeastern Engineering, Inc.
It is agreed that as a result of the above described modification the contract amount is
increased by $65,000.00 from $164,578.09 to a new total of $229,578.09.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, “Rochester and Associates”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect,
except insofar as it might be modified by this Supplemental Agreement.
This day of , 2009.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For r execution. For r execution. For r execution. For
information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks
Attachment number 2Page 1 of 1
Commission Meeting Agenda
9/15/2009 2:00 PM
Deed of Dedication and Maintenance Agreement for Utilities from West Wheeler Townhomes, Phase 8
Department:Augusta Utilities Department
Caption:Motion to approve a Deed of Dedication and Maintenance Agreement for
Water and Sanitary Sewer from West Wheeler Townhomes, Phase 8.
(Approved by Engineering Services Committee September 8, 2009)
Background:West Wheeler Townhomes, Phase 8 was developed by ATC Development
Corp., which wishes to dedicate the water and sanitary sewer systems to
Augusta.
Analysis:The Augusta Utilities Department inspected the water and sanitary sewer
systems on April 8, 2009, and found them to be acceptable.
Financial Impact:None
Alternatives:Deny motion to approve a Deed of Dedication and Maintenance Agreement
for Water and Sanitary Sewer from West Wheeler Townhomes, Phase 8.
Recommendation:Approve motion to approve a Deed of Dedication and Maintenance
Agreement for Water and Sanitary Sewer from West Wheeler Townhomes,
Phase 8.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Attachment number 2Page 1 of 1
Commission Meeting Agenda
9/15/2009 2:00 PM
Motion to Approve Option for Right-of-Way
Department:Engineering Division - Land Acquisition Section
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Schwerman Trucking Co., Successor by merger of Schwerman
Real Estate and Development Corp., as owner, and Augusta, Georgia as
optionee, in connection with the Marvin Griffin Road Improvement Project,
(3,275 sq. ft.) in fee and (N/A sq. ft.) of permanent construction and
maintenance easement, and (3,228 sq. ft.) of temporary construction
easement from property located at: 1601 Marvin Griffin Road, private, at the
purchase price of $2,600.00. (Approved by Engineering Services
Committee September 8, 2009)
Background:The property owner has agreed to convey a certain Right-of-Way and
easement to Augusta, Georgia, for the Marvin Griffin Road Improvement
Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110 - 5411120 2968236303 - 5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/15/2009 2:00 PM
Old Savannah Rd/Twiggs St Improvements (Change in Scope)
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve a change in scope to separate Old Savannah
Road/Twiggs Street Improvement Project into two phases for design and
construction as requested by AED. (Approved by Engineering Services
Committee September 8, 2009)
Background:The Old Savannah Road/Twiggs Improvement project is a project that was
approved in October 2001. The original scope of the project proposes to
construct minor widening including turn lanes at intersections and to
consider adding curb and gutter, and sidewalks from 6th Avenue to Nicholas
Street.
Analysis:The Old Savannah Road/Twiggs Improvement project is currently in the
design stage, and is contracted to design consultants, Clark Patterson
Associates. The design consultants expressed concerns to replace the
existing enclosed storm drainage system, curb and gutter, sidewalks,
landscaping, and street lighting. In a letter dated March 18, 2009, the
consultant stated the implementation of street lighting, sidewalks, and
landscaping would increase the need for additional rights-of-way and
permanent easements. A total of 154 properties will be affected, and
approximately 52 properties would be displaced with the current plans. The
time that it will take to acquire properties with the current plans would be
three to four years. The existing Old Savannah Road/Twiggs Street surface
is currently in poor condition and requires immediate repair. It is the
recommendation of the Augusta-Richmond County Engineering Department
to separate this project into two phases, and move forward with Phase I
immediately. The phases are as follow: PHASE I: Phase I consists of
milling, resurfacing, pavement stripping, and conducting repair and
maintenance on selected storm drainage systems, and curb and gutter. Phase
I will address the immediate needs along the corridor. NOTE: No land
acquisitions and project funds are required in this phase. ESTIMATED
CONSTRUCTION START DATE: November 2009 PHASE II: Phase II
consists of sidewalks, street lighting, and landscaping. Phase II will require
an additional 3 to 4 years to complete the land acquisition process.
Additional funds will be required for design, land acquisition, and
construction. An estimated cost is not yet available. ESTIMATED
CONSTRUCTION START DATE: 2015
Financial Impact:No additional funds are required for Phase I. A required fund for Phase II
has not been determined.
Alternatives:1)Approve a change in scope to separate Old Savannah Road/Twiggs Street
Cover Memo
Improvement Project into two phases for design and construction as
requested by AED. 2) Do not approve, and delay the much needed repair
along the corridor.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
Option for Easement
Department:Engineering Division - Land Acquisition Section
Caption:Motion to approve an Option for the purposes of acquiring an easement
between Soo H. Yun, as owner, and Augusta, Georgia, as optionee, in
connection with the Marvin Griffin Road Improvements Project, (1,779 sq.
ft.) of temporary construction easement from property located at: 1801
Marvin Griffin Road, private, at the purchase price of $125.00. (Approved
by Engineering Services Committee September 8, 2009)
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110 - 5411120 2968236303 - 5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
9/15/2009 2:00 PM
PKP Restroom
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve award of the contract for construction of a new restroom
facility at Pendleton King Park to the low bidder, Sommers Construction of
Evans, GA, in the amount of $25,740, to be funded from reprogrammed
SPLOST I - GL 271-01-6215/JL 207-27-2007, approved by the
Commission. (Approved by Engineering Services Committee September
8, 2009)
Background:The Commission reallocated $50,000 of recaptured SPLOST I funds for
upgrades to Pendleton King Park. A new restroom was one of the projects
included in this reallocation. This new facility is also part of the PKP Master
Plan approved by the Commission.
Analysis:A Request for Bids (RFB), Bid Item 09-131, was issued for this scope of
work. Specifications were sent out and three responsive bids were received.
Sommers Construction was the low bid. Staff has reviewed the numbers,
confirmed with the contractor that they are comfortable with the price as
submitted, and verified that the price is within budget.
Financial Impact:The cost of the contract is $25,740 which is to be funded from SPLOST
Phase I recapture.
Alternatives:1. Approve award of the contract for construction of a new restroom facility
at Pendleton King Park to the low bidder, Sommers Construction of Evans,
GA, in the amount of $25,740 to be funded from reprogrammed SPLOST I -
GL 271-01-6215/JL 207-27-2007, approved by the Commission. 2. Do not
approve the award.
Recommendation:Alternative #1
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL 271-01-6215/JL 207-27-
2007
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 2Page 1 of 3
Attachment number 2Page 2 of 3
Attachment number 2Page 3 of 3
Invitation to Bid
Sealed bids will be received at this office until Tuesday, July 28, 2009 at 3:00 P.M. for
furnishing:
Bid Item 09-131 New Restroom Facility Pendleton King Park for Public Service
Bids’ will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre-Bid
Conference will be held on Wednesday, July 8, 2009 @ 10:00 a.m. in the Procurement
Department Room 605. All questions must be submitted in writing to the office of the
Procurement Department by Friday, July 10, 2009 @ 3:00 p.m. by fax at 706-821-2811 or
by mail. .No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of
opening. A 10% Bid bond is required to be submitted in a separate envelope so marked
along with the bidders’ qualifications; a 100% performance bond and a 100% payment
bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable
by the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the
office of the Procurement Department is not advisable. Acquisition of BID documents from
unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 11, 18, 25, July 2, 2009
Metro Courier June 17, 2009
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Rick Acree Public Service
Attachment number 3Page 1 of 1
Attachment number 5Page 1 of 3
Attachment number 5Page 2 of 3
Attachment number 5Page 3 of 3
Attachment number 6Page 1 of 1
Commission Meeting Agenda
9/15/2009 2:00 PM
readoption of flood damage prevention ordinance
Department:Planning Commission
Caption:Motion to approve the readoption of the Flood Damage Prevention
Ordinance as amended and waive the second reading. (Approved by
Engineering Services Committee September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
1
TITLE EIGHT
PLANNING & ZONING
CHAPTER 1
FLOOD DAMAGE PREVENTION
ARTICLE 1
STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND OBJECTIVES
§ 8-1-1. STATUTORY AUTHORIZATION.
Article IX, Section II of the Constitution of the State of Georgia and Section 36-1-20(a) of the
Official Code of Georgia Annotated have delegated the responsibility to local governmental units
to adopt regulations designed to promote the public health, safety, and general welfare of its
citizenry. Therefore, the Augusta Commission of Augusta, Georgia does ordain the provisions of
this Chapter:
§ 8-1-2. FINDINGS OF FACT.
(a) The flood hazard areas of Augusta, Georgia are subject to periodic inundation which
results in loss of life and property, health and safety hazards, disruption of commerce and
governmental services, extraordinary public expenditures for flood relief and protection,
and impairment of the tax base, all of which adversely affect the public health, safety and
general welfare.
(b) These flood losses are caused by the occupancy in flood hazard areas of uses vulnerable
to floods, which are inadequately elevated, flood-proofed, or otherwise unprotected from
flood damages, and by the cumulative effect of obstructions in floodplains causing
increases in flood heights and velocities.
§ 8-1-3. STATEMENT OF PURPOSE.
It is the purpose of this Chapter to promote the public health, safety and general welfare and to
minimize public and private losses due to flood conditions in specific areas by provisions designed
to:
(a) restrict or prohibit uses which are dangerous to health, safety and property due to water or
erosion hazards, or which increase flood heights, velocities, or erosion;
(b) require that uses vulnerable to floods, including facilities which serve such uses, be
protected against flood damage at the time of initial construction;
(c) control the alteration of natural floodplains, stream channels, and natural protective
barriers which are involved in the accommodation of flood waters;
Attachment number 1Page 1 of 23
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(d) control filling, grading, dredging and other development which may increase flood
damage or erosion, and;
(e) prevent or regulate the construction of flood barriers which will unnaturally divert flood
waters or which may increase flood hazards to other lands.
§ 8-1-4. OBJECTIVES.
The objectives of this Chapter are:
(a) to protect human life and health;
(b) to minimize expenditure of public money for costly flood control projects;
(c) to minimize the need for rescue and relief efforts associated with flooding and generally
undertaken at the expense of the general public;
(d) to minimize prolonged business interruptions;
(e) to minimize damage to public facilities and utilities such as water and gas mains, electric,
telephone and sewer lines, streets and bridges located in floodplains;
(f) to help maintain a stable tax base by providing for the sound use and development of
flood prone areas in such a manner as to minimize flood blight areas; and
(g) to insure that potential home buyers are notified that property is in a flood area.
§ 8-1-5. - - 8-1-9. RESERVED.
Attachment number 1Page 2 of 23
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ARTICLE 2
DEFINITIONS
§ 8-1-10. SPECIFIC DEFINITIONS.
Unless specifically defined below, words or phrases used in this Chapter shall be interpreted so as
to give them the meaning they have in common usage and to give this Chapter its most reasonable
application:
(a) Addition (to an existing building). Any walled and roofed expansion to the perimeter
of a building in which the addition is connected by a common load-bearing wall other
than a fire wall. Any walled and roofed addition which is connected by a fire wall or is
separated by an independent perimeter load-bearing wall shall be considered "New
Construction".
(b) Appeal. A request for a review of the Executive Director's interpretation of any provision
of this Chapter or a request for a variance.
(c) Area of shallow flooding. A designated AO or AH Zone on a community's Flood
Insurance Rate Map (FIRM) with base flood depths from one (1) to three (3) feet, and/or
where a clearly defined channel does not exist, where the path of flooding is
unpredictable and indeterminate, and where velocity flow may be evident.
(d) Area of Special Flood Hazard. The land in the floodplain within a community subject
to a one (1) percent or greater chance of flooding in any given year. In the absence of
official designation by the Federal Emergency Management Agency, Areas of Special
Flood Hazard shall be those designated by the local community and referenced in Article
3, Section 8-1-17.
(e) Base flood. The flood having a one (1) percent chance of being equaled or exceeded in
any given year.
(f) Base Flood Elevation (BFE). The elevation shown on the Flood Insurance Rate Map
(FIRM) for Zones AE, AH, A1-A30, AR, AR/A, AR/AE, AR/A1-A30, AR/AH, AR/AO,
V1-V30, and VE that indicates the water surface elevation resulting from a flood that has
a one percent change of equaling or exceeding that level in any given year.
(f) Basement. That portion of a building having its floor subgrade (below ground level) on
all sides.
(g) Building. Any structure built for support, shelter, or enclosure for any occupancy or
storage.
(h) City Engineer. The City Engineer for Augusta, GA.
(i) Commission. The Augusta Commission
(j) Critical Facilities. Any public or private facility, which, if flooded, would create an
added dimension to the disaster or would increase the hazard to life and health. Critical
facilities include:
Attachment number 1Page 3 of 23
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(1) structures or facilities that produce, use, or store highly volatile, flammable,
explosive, toxic, or water-reactive materials;
(2) hospitals and nursing homes, and housing for the elderly, which are likely to
contain occupants who may not be sufficiently mobile to avoid the loss of life or
injury during flood and storm events;
(3) emergency operation centers or data storage center which contain records or
services that may become lost or inoperative during flood and storm events; and
(4) generating plants, and other principal points of utility lines.
(k) Development. Any man-made change to improved or unimproved real estate, including,
but not limited to, buildings or other structures, mining, dredging, filling, grading, paving,
excavating, drilling operations, and permanent storage of materials or equipment.
(l) Elevated building. A non-basement building built to have the lowest floor of the lowest
enclosed area elevated above the ground level by means of fill, solid foundation perimeter
walls, pilings, columns, piers, or shear walls adequately anchored so as not to impair the
structural integrity of the building during a base flood event.
(m) Executive Director. The Executive Director of the Augusta-Richmond County Planning
Commission.
(m) Existing Construction. Any structure for which the "start of construction" commenced
before February 15, 1978 for the City of Augusta prior to consolidation and March 4,
1980 for the unincorporated areas of Richmond County prior to consolidation - the
effective date of the FIRST Floodplain Management Ordinance adopted by Augusta, GA
as a basis for Augusta's participation in the National Flood Insurance Program (NFIP).
(n) Existing manufactured home park or subdivision. A manufactured home park or
subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including at a minimum the installation of utilities,
the construction of streets, and final site grading or the pouring of concrete pads) is
completed before February 15, 1978 for the City of Augusta prior to consolidation and
March 4, 1980 for the unincorporated areas of Richmond County prior to consolidation -
the effective date of the FIRST Floodplain Management Ordinance adopted by Augusta
as a basis for Augusta's participation in the National Flood Insurance Program (NFIP).
(o) Expansion to an existing manufactured home park or subdivision. The preparation of
additional sites by the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed, including the installation of utilities, the
construction of streets, and either final site grading or the pouring of concrete pads.
(p) Flood or flooding. A general and temporary condition of partial or complete inundation
of normally dry land areas from:
(1) the overflow of inland or tidal waters; or
(2) the unusual and rapid accumulation or runoff of surface waters from any source.
(q) Flood Hazard Boundary Map (FHBM). An official map of a community, issued by
the Federal Insurance Administration, where the boundaries of areas of Special Flood
Hazard have been defined as Zone A.
Attachment number 1Page 4 of 23
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(r) Flood Insurance Rate Map (FIRM). An official map of a community, issued by the
Federal Insurance Administration, delineating the areas of Special Flood Hazard and/or
risk premium zones applicable to the community.
(s) Flood Insurance Study. The official report by the Federal Insurance Administration
evaluating flood hazards and containing flood profiles and water surface elevations of the
base flood.
(t) Floodplain. Any land area susceptible to flooding.
(u) Floodproofing. Any combination of structural and non-structural additions, changes, or
adjustments to structures, which reduce or eliminate flood damage to real estate or
improved real property, water and sanitary facilities, structures and their contents.
(v) Floodway. The channel of a river or other watercourse and the adjacent land areas that
must be reserved in order to discharge the base flood without cumulatively increasing the
water surface elevation more than a designated height.
(w) Floodway fringe, lower. The portion of the area of Special Flood Hazard that is located
between the limit of the floodway and a line connecting all points half the distance
between the floodway and the limit of the area of Special Flood Hazard.
(x) Floodway fringe, upper. The portion of the area of Special Flood Hazard that is located
between the lower floodway fringe and the boundary of the area of Special Flood Hazard.
(y) Floor. The top surface of an enclosed area in a building (including basement), i.e. top of
slab in concrete slab construction or top of wood flooring in wood frame construction.
The term does not include the floor of a garage used solely for parking vehicles.
(z) Functionally dependent facility. A facility which cannot be used for its intended
purpose unless it is located or carried out in close proximity to water, such as a docking or
port facility necessary for the loading and unloading of cargo or passengers, shipbuilding,
ship repair, or seafood processing facilities. The term does not include long-term storage,
manufacturing, sales or service facilities.
(aa) Highest adjacent grade. The highest natural elevation of the ground surface, prior to
construction, adjacent to the proposed foundation of a building.
(bb) Historic Structure. Any structure that is:
(1) listed individually in the National Register of Historic Places (a listing
maintained by the U.S. Department of Interior) or preliminarily determined by
the Secretary of the Interior as meeting the requirements for individual listing on
the National Register;
(2) certified or preliminarily determined by the Secretary of the Interior as
contributing to the historical significance of a registered historic district or a
district preliminarily determined by the Secretary to qualify as a registered
historic district;
(3) individually listed on a state inventory of historic places and determined as
eligible by states with historic preservation programs which have been approved
by the Secretary of the Interior; or
Attachment number 1Page 5 of 23
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(4) individually listed on a local inventory of historic places and determined as
eligible by communities with historic preservation programs that have been
certified either:
a) By an approved state program as determined by the Secretary of the
Interior; or
b) directly by the Secretary of the Interior in states without approved
programs.
(cc) Lowest floor. The lowest floor of the lowest enclosed area, including basement. An
unfinished or flood resistant enclosure, used solely for parking of vehicles, building
access, or storage, in an area other than a basement, is not considered a building's lowest
floor, provided that such enclosure is not built so as to render the structure in violation of
other provisions of this Code.
(dd) Manufactured home. A building, transportable in one or more sections, built on a
permanent chassis and designed to be used with or without a permanent foundation when
connected to the required utilities. The term also includes park trailers, travel trailers, and
similar transportable structures placed on a site for one hundred and eighty (180)
consecutive days or longer and intended to be improved property.
(ee) Mean Sea Level. The average height of the sea for all stages of the tide. It is used as a
reference for establishing various elevations within the floodplain. For purposes of this
Chapter, the term is synonymous with National Geodetic Vertical Datum (NGVD).
(ff) National Geodetic Vertical Datum (NGVD). As corrected in 1929, is a vertical control
used as a reference for establishing varying elevations within the floodplain.
(gg) New construction. (for purposes of determining insurance rates and for floodplain
management purposes) ANY structure (see definition) for which the "start of
construction" commenced after February 15, 1978 for the City of Augusta prior to
consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior
to consolidation - the effective date of the FIRST Floodplain Management Ordinance
adopted by Augusta, GA as a basis for Augusta's participation in the National Flood
Insurance Program (NFIP) - and includes any subsequent improvements to such
structure.
(hh) New manufactured home park or subdivision. A manufactured home park or
subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including at a minimum, the installation of
utilities, the construction of streets, and either final site grading or the pouring of concrete
pads) is completed on or after February 15, 1978 for the City of Augusta prior to
consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior
to consolidation - the effective date of the FIRST Floodplain Management Ordinance
adopted by Augusta, GA as a basis for Augusta's participation in the National Flood
Insurance Program (NFIP).
(ii) Recreational vehicle means a vehicle which is:
(1) built on a single chassis;
(2) 400 square feet or less when measured at the largest horizontal projection;
(3) designed to be self-propelled or permanently towable by a light duty truck; and
Attachment number 1Page 6 of 23
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(4) designed primarily not for use as a permanent dwelling but as temporary living
quarters for recreational, camping, travel, or seasonal use.
(jj) Start of construction. The date the Development Permit was issued, provided the actual
start of construction, repair, reconstruction, or improvement was within one hundred and
eighty (180) days of the permit date. The actual start means the first placement of
permanent construction of the structure such as the pouring of slabs or footings,
installation of piles, construction of columns, or any work beyond the stage of excavation,
and includes the placement of a manufactured home on a foundation. (Permanent
construction does not include initial land preparation, such as clearing, grading and
filling; nor does it include the installation of streets and/or walkways; nor does it include
excavation for a basement, footings, piers or foundations or the erection of temporary
forms; nor does it include the installation on the property of buildings appurtenant to the
permitted structure, such as garages or sheds not occupied as dwelling units or part of the
main structure. (NOTE: Accessory structures are NOT exempt from any ordinance
requirements) For a substantial improvement, the actual start of construction means the
first alteration of any wall, ceiling, floor, or other structural part of a building, whether or
not that alteration affects the external dimensions of the building.
(kk) Structure. A walled and roofed building that is principally above ground, a
manufactured home, a gas or liquid storage tank.
(ll) Substantial damage. Damage of any origin sustained by a structure whereby the cost of
restoring the structure to its before damaged condition would equal or exceed fifty (50)
percent of the market value of the structure before the damage occurred.
(mm) Substantial improvement. Any combination of repairs, reconstruction, alteration, or
improvements to a building, taking place during a five (5) year period, in which the
cumulative cost equals or exceeds fifty percent of the market value of the structure prior
to the improvement. The market value of the building should be:
(1) the appraised value of the structure prior to the start of the initial repair or
improvement; or
(2) in the case of damage, the value of the structure prior to the damage occurring. This
term includes structures which have incurred "substantial damage", regardless of the
actual amount of repair work performed.
For the purposes of this definition, "substantial improvement" is considered to occur
when the first alteration of any wall, ceiling, floor, or other structural part of the building
commences, whether or not that alteration affects the external dimensions of the building.
The term does not, however, include those improvements of a building required to
comply with existing health, sanitary, or safety code specifications which are solely
necessary to assure safe living conditions, which have been pre-identified by the Code
Enforcement Official, and not solely triggered by an improvement or repair project.
(nn) Substantially improved existing manufactured home parks or subdivisions. Where
the repair, reconstruction, rehabilitation or improvement of the streets, utilities and pads
equals or exceeds fifty (50) percent of the value of the streets, utilities and pads before the
repair, reconstruction or improvement commenced.
(oo) Variance. A grant of relief from the requirements of this Chapter which permits
construction in a manner otherwise prohibited by this Chapter.
Attachment number 1Page 7 of 23
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(pp) Violation. The failure of a structure or other development to be fully compliant with the
community’s floodplain management regulations. A structure or other development
without the elevation certificate, or other certifications, or other evidence of compliance
required by this ordinance is presumed to be in violation until such time as that
documentation is provided.
§ 8-1-11. - - 8-1-15. RESERVED.
Attachment number 1Page 8 of 23
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ARTICLE 3
GENERAL PROVISIONS
§ 8-1-16. LANDS TO WHICH THIS CHAPTER APPLIES.
This Chapter shall apply to all areas of Special Flood Hazard within the jurisdiction of Augusta,
Georgia.
§ 8-1-17. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD HAZARD.
The areas of Special Flood Hazard, identified by the Federal Emergency Management Agency in
its Flood Insurance Study (FIS), dated February 15, 1978 for the City of Augusta prior to
consolidation and March 4, 1980 for the unincorporated areas of Richmond County prior to
consolidation, with accompanying maps and other supporting data and any revision thereto, the
most recent revision being September 25, 2009, are adopted by reference and declared a part of
this Chapter.
Areas of Special Flood Hazard may also include those areas known to have flooded historically or
defined through standard engineering analysis by governmental agencies or private parties but not
yet incorporated in a FIS.
The Repository for public inspection of the Flood Insurance Study (FIS), accompanying maps and
other supporting data is located at 525 Telfair Street, Augusta, GA.
§ 8-1-18. ESTABLISHMENT OF DEVELOPMENT PERMIT
A Development Permit shall be required, in conformance with the provisions of this Chapter,
PRIOR to the commencement of any development activities.
§ 8-1-19. COMPLIANCE.
No structure or land shall hereafter be located, extended, converted or altered without full
compliance with the terms of this Chapter and other applicable regulations.
§ 8-1-20. ABROGATION AND GREATER RESTRICTIONS.
This Chapter is not intended to repeal, abrogate, or impair any existing ordinance, easements,
covenants, or deed restrictions. However, where this Chapter and another conflict or overlap,
whichever imposes the more stringent restrictions shall prevail.
§ 8-1-21. INTERPRETATION.
In the interpretation and application of this Chapter all provisions shall be:
(a) considered as minimum requirements;
(b) liberally construed in favor of the Governing Body, and;
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(c) deemed neither to limit nor repeal any other powers granted under state statutes.
§ 8-1-22. WARNING AND DISCLAIMER OF LIABILITY.
The degree of flood protection required by this Chapter is considered reasonable for regulatory
purposes and is based on scientific and engineering considerations. Larger floods can and will
occur; flood heights may be increased by man-made or natural causes. This Chapter does not
imply that land outside the areas of Special Flood Hazard or uses permitted within such areas will
be free from flooding or flood damages. This Chapter shall not create liability on the part of
Augusta, GA, the Commission, and/or the Augusta-Richmond County Planning Commission or by
any officer or employee thereof for any flood damages that result from reliance on this Chapter or
any administrative decision lawfully made thereunder.
§ 8-1-23. ENFORCEMENT AND PENALTIES FOR VIOLATION
Violation of the provisions of this Chapter or failure to comply with any of its requirements,
including violation of conditions and safeguards established in connection with grants of variance
or special exceptions shall be reported to the City Engineer. Once a violation is evident, the City
Engineer, acting on behalf of the Commission, shall be empowered to notify the owner in writing
of the apparent violation of this Chapter. The written notice shall direct the owner to cease the
development activity until such time as the requirements and procedures of this Chapter have been
met. Upon failure of the owner to comply with this notice, the City Engineer shall notify the City
Attorney of the violation; and the City Attorney shall immediately begin legal procedures in the
Superior Court of Richmond County to prevent, enjoin, abate or remove such violations in addition
to injunctive relief. All persons, firms or corporations failing to comply with the mandatory
provisions hereof or doing any act prohibited hereby shall be guilty of an offense and, upon
conviction thereof, be fined not more than one thousand dollars ($1,000.00) or imprisoned for not
more than sixty (60) days, or both, and, in addition, shall pay all costs and expenses involved in the
case. Each day such violation continues shall be considered a separate offense. Nothing contained
herein shall prevent the Commission from taking such other lawful action as is necessary to
prevent or remedy any violation.
§ 8-1-24 - - 8-1-28. RESERVED.
Attachment number 1Page 10 of 23
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ARTICLE 4
ADMINISTRATION
§ 8-1-29. DESIGNATION OF EXECUTIVE DIRECTOR.
The Executive Director of the Augusta-Richmond County Planning Commission is hereby
appointed to administer and implement the provisions of this Chapter.
§ 8-1-30. PERMIT PROCEDURES.
Application for a Development Permit shall be made to the Executive Director on forms furnished
by the community PRIOR to any development activities, and may include, but not be limited to the
following: plans in duplicate drawn to scale showing the elevations of the area in question and the
nature, location, dimensions, of existing or proposed structures, earthen fill placement, storage of
materials or equipment, and drainage facilities.
Specifically, the following information is required:
(a) Application Stage -
(1) Elevation in relation to mean sea level (or highest adjacent grade) of the lowest
floor, including basement, of all proposed structures;
(2) Elevation in relation to mean sea level to which any non-residential structure will
be flood-proofed;
(3) Design certification from a registered professional engineer or architect that any
proposed non-residential flood-proofed structure will meet the flood-proofing
criteria of Article 5, Section 8-1-44(b);
(4) Description of the extent to which any watercourse will be altered or relocated as
a result of a proposed development, and;
(b) Construction Stage -
For all new construction and substantial improvements, the permit holder shall provide to
the Administrator an as-built certification of the regulatory floor elevation or flood-
proofing level immediately after the lowest floor or flood-proofing is completed. Any
lowest floor certification made relative to mean sea level shall be prepared by or under
the direct supervision of a registered land surveyor or professional engineer and certified
by same. When flood-proofing is utilized for non-residential structures, said certification
shall be prepared by or under the direct supervision of a professional engineer or architect
and certified by same.
Any work undertaken prior to submission of these certifications shall be at the permit
holder's risk.
The Executive Director shall review the above referenced certification data submitted.
Deficiencies detected by such review shall be corrected by the permit holder immediately
and prior to further progressive work being allowed to proceed. Failure to submit
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certification or failure to make said corrections required hereby, shall be cause to issue a
Stop-Work Order for the project.
§ 8-1-31. DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE DIRECTOR
Duties of the Executive Director shall include, but shall not be limited to:
(a) Review all Development Permits to assure that the permit requirements of this Chapter
have been satisfied;
(b) Review proposed development to assure that all necessary permits have been received
from governmental agencies from which approval is required by Federal or State law,
including Section 404 of the Federal Water Pollution Control Act Amendments of 1972,
33 U.S.C. 1334. Require that copies of such permits be provided and maintained on file.
(c) Review all permit applications to determine whether proposed building sites will be
reasonably safe from flooding.
(d) When Base Flood Elevation data or floodway data have not been provided in accordance
with Article 3, Section 8-1-17, then the Executive Director shall obtain, review and
reasonably utilize any base flood elevation and floodway data available from a Federal,
State or other sources in order to administer the provisions of Article 5.
(e) Review and record the actual elevation in relation to mean sea level (or highest adjacent
grade) of the lowest floor, including basement, of all new or substantially improved
structures in accordance with Article 4, Section 8-1-30(b).
(f) Review and record the actual elevation, in relation to mean sea level to which any new or
substantially improved structures have been flood-proofed, in accordance with Article 4,
Section 8-1-30(b).
(g) When flood-proofing is utilized for a structure, the Executive Director shall obtain
certification of design criteria from a registered professional engineer or architect in
accordance with Article 4, Section 8-1-30(a)(3) and Article 5, Section 8-1-44(b) or
Article 5, Section 8-1-48(b).
(h) Make substantial damage determinations following a flood event or any other event that
causes damage to structures in flood hazard areas.
(i) Notify adjacent communities and the Georgia Department of Natural Resources prior to
any alteration or relocation of a watercourse and submit evidence of such notification to
the Federal Emergency Management Agency (FEMA).
(j) For any altered or relocated watercourse, submit engineering data/analysis within six (6)
months to the FEMA to ensure accuracy of community flood maps through the Letter of
Map Revision process. Assure flood carrying capacity of any altered or relocated
watercourse is maintained.
(k) Where interpretation is needed as to the exact location of boundaries of the Areas of
Special Flood Hazard (for example, where there appears to be a conflict between a
mapped boundary and actual field conditions) the Executive Director shall make the
necessary interpretation. Any person contesting the location of the boundary shall be
given a reasonable opportunity to appeal the interpretation as provided in this Chapter.
Attachment number 1Page 12 of 23
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(l) All records pertaining to the provisions of this Chapter shall be maintained in the office of
the Executive Director and shall be open for public inspection.
§ 8-1-32. VARIANCE PROCEDURES
(a) The Zoning Board of Appeals as established by the Commission shall hear and decide
requests for appeals or variance from the requirements of this Chapter.
(b) The Zoning Board of Appeals shall hear and decide appeals when it is alleged an error in
any requirement, decision, or determination is made by the Executive Director in the
enforcement or administration of this Chapter.
(c) Any person aggrieved by the decision of the Zoning Board of Appeals may appeal such
decision to the Superior Court of Richmond County, Georgia, as provided in O.C.G.A.
Sec. 5-4-1; however all appeals shall be on record and shall not be de novo.
(d) Variances may be issued for the repair or rehabilitation of Historic Structures upon a
determination that the proposed repair or rehabilitation will not preclude the structure's
continued designation as a Historic Structure and the variance is the minimum to preserve
the historic character and design of the structure.
(e) In reviewing such requests, the Zoning Board of Appeals shall consider all technical
evaluations, relevant factors, and all standards specified in this and other sections of this
Chapter, and:
(1) The danger that materials may be swept onto other lands to the injury of others;
(2) The danger to life and property due to flooding or erosion damage;
(3) The susceptibility of the proposed facility and its contents to flood damage and
the effect of such damage on the individual owner;
(4) The importance of the services provided by the proposed facility to the
community;
(5) The necessity to the facility of a waterfront location, in the case of a functionally
dependent facility;
(6) The availability of alternative locations, not subject to flooding or erosion
damage, for the proposed use;
(7) The compatibility of the proposed use with existing and anticipated
development;
(8) The relationship of the proposed use to the Comprehensive Plan and Floodplain
Management Program for that area;
(9) The safety of access to the property in times of flood for ordinary and emergency
vehicles;
(10) The expected heights, velocity, duration, rate of rise and sediment transport of
floodwaters and the effects of wave action, if applicable, expected at the site; and
Attachment number 1Page 13 of 23
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(11) The costs of providing governmental services during and after flood conditions,
including maintenance and repair of public utilities and facilities such as sewer,
gas, electrical, and water systems, and streets and bridges.
(f) Upon consideration of the factors listed above and the purposes of this Chapter, the
Zoning Board of Appeals may attach such conditions to the granting of variances as it
deems necessary to further the purposes of this Chapter.
(g) Variances shall not be issued within any designated floodway, or lower floodway fringe,
if ANY increase in flood levels during the base flood discharge would result.
(h) Conditions for Variances:
(1) The provisions of this Chapter are minimum standards for flood loss reduction,
therefore any deviation from the standards must be weighed carefully. Variances
shall only be issued upon a determination that the variance is the minimum
necessary, considering the flood hazard, to afford relief; and, in the instance of
an Historic Structure, a determination that the variance is the minimum necessary
so as not to destroy the historic character and design of the building.
(2) A variance shall be issued ONLY when there is:
(a) a finding of good and sufficient cause,
(b) a determination that failure to grant the variance would result in
exceptional hardship, and;
(c) a determination that the granting of a variance will not result in
increased flood heights, additional threats to public safety,
extraordinary public expense, create nuisance, cause fraud on or
victimization of the public, or conflict with existing local laws or
ordinances.
(3) Any applicant to whom a variance is granted shall be given written notice
specifying the difference between the base flood elevation and the elevation of
the proposed lowest floor and stating that the cost of flood insurance will be
commensurate with the increased risk to life and property resulting from the
reduced lowest floor elevation.
(i) The Executive Director shall maintain the records of all appeal actions and report any
variances to the Federal Emergency Management Agency upon request.
(j) Variances may be issued for development necessary for the conduct of a functionally
dependent use, provided the criteria of this Article are met, no reasonable alternative
exists, and the development is protected by methods that minimize flood damage during
the base flood and create no additional threats to public safety.
§ 8-1-33 - - 8-1-42. RESERVED.
Attachment number 1Page 14 of 23
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ARTICLE 5
PROVISIONS FOR FLOOD HAZARD REDUCTION
§ 8-1-43. GENERAL STANDARDS
In ALL Areas of Special Flood Hazard the following provisions are required:
(a) New construction and substantial improvements of existing structures shall be anchored to
prevent flotation, collapse or lateral movement of the structure;
(b) Manufactured homes shall be anchored to prevent flotation, collapse, or lateral
movement. Methods of anchoring may include, but are not limited to, use of over-the-top
or frame ties to ground anchors. This standard shall be in addition to and consistent with
applicable State requirements for resisting wind forces;
(c) New construction and substantial improvements of existing structures shall be constructed
with materials and utility equipment resistant to flood damage;
(d) New construction or substantial improvements of existing structures shall be constructed
by methods and practices that minimize flood damage;
(e) All heating and air conditioning equipment and components, all electrical, ventilation,
plumbing, and other service facilities shall be designed and/or located so as to prevent
water from entering or accumulating within the components during conditions of
flooding;
(f) New and replacement water supply systems shall be designed to minimize or eliminate
infiltration of flood waters into the system;
(g) Replacement sanitary sewage systems shall be designed to minimize or eliminate
infiltration of flood waters into the systems and discharges from the systems into flood
waters;
(h) New on-site waste disposal systems shall be located within the Special Flood Hazard Area
per the provisions of the Georgia Onsite Wastewater Regulations;
(i) Any alteration, repair, reconstruction or improvement to a structure which is not
compliant with the provisions of this Chapter, shall be undertaken only if the non-
conformity is not furthered, extended or replaced; and
(j) Elevated Buildings - All new construction or substantial improvements of existing
structures that include ANY fully enclosed area located below the lowest floor formed by
foundation and other exterior walls shall be designed so as to be an unfinished or a flood
resistant enclosure. The enclosure shall be designed to equalize hydrostatic flood forces
on exterior walls by allowing for the automatic entry and exit of floodwater.
(1) A minimum of two (2) openings that are installed no more than twelve (12)
inches above the higher of the final interior or exterior grade, and that are
installed in at least two different sides (preferably the sides in the direction of the
flow of floodwater) of each enclosed area, must be provided, where the
openings:
Attachment number 1Page 15 of 23
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(a) Have a total open net area of not less than one square inch for every square
foot of enclosed area Openings may be equipped with screens, louvers,
valves or other coverings or devices provided they are disabled in the open
position and also permit the automatic flow of floodwater in both
directions.; or
(b) Are individually certified by a design professional licensed to do design
work in the State of Georgia stating that the openings are designed to
automatically equalize hydrostatic flood loads on exterior walls by allowing
the automatic entry and exit of floodwaters in accordance with the American
Society of Civil Engineers – Flood Resistant Design and Construction
(ASCE 24) and that an appropriate number of vents are provided. A copy
of the Engineer’s Certification (signed and sealed) along with the applicable
section from the Flood Ordinance (this section) allowing for the use of these
engineered openings must be attached to the Elevation Certificate; or
(c) Are ICC-ES accepted engineered flood vents, and the appropriate number of
such vents are provided and installed in accordance with the manufacturer’s
specifications. A copy of the ICC-ES Evaluation Report along with the
applicable section from the Flood Ordinance (this section) allowing for the
use of these engineered flood vents must be attached to the Elevation
Certificate.
(2) So as not to violate the "Lowest Floor" criteria of this Chapter, the unfinished or
flood resistant enclosure shall only be used for parking of vehicles, limited
storage of maintenance equipment used in connection with the premises, or entry
to the elevated area; and
(3) The interior portion of such enclosed area shall not be partitioned or finished
into separate rooms.
(4) An attached garage may have its flood below the BFE provided the garage meets
all of the requirements for an enclosed area below the BFE, including, but not
limited to, the installation of openings that meet Section 8-1-43-(j)-(1) above.
Opens may be installed in garage doors; however, garage doors do not meet the
requirement for openings. The use of the garage space must be limited to parking
of vehicles, building access and storage. Section 8-1-43-(j)-(3), above, must be
strictly adhered to. Flood damage-resistant materials must be used below the
BFE and all utilities must be elevated to be three (3) feet above the BFE.
(5) Crawlspaces that are below-grade on all sides (basements) are not allowed.
(6) Detached garages and detached storage building are allowed, without the
requirement to elevate to three (3) feet above the BFE in AE zones, or three (3)
feet above the highest adjacent grade in A zones, if they comply with all of the
requirements for enclosures:
(a) must be used for parking of vehicles and storage only;
(b) must be constructed of flood damage-resistant materials below the area
that is three (3)feet above the BFE;
(c) all utilities must be elevated to be three (3) feet above the BFE;
(d) the requirements for flood openings that meet Section 8-1-43-(j)-(1)
above must be satisfied;
(e) must be anchored to resist floatation, collapse or lateral movement
under flood conditions.
Attachment number 1Page 16 of 23
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§ 8-1-44. SPECIFIC STANDARDS
In ALL areas of Special Flood Hazard the following provisions are required:
(a) New construction and substantial improvements. Where base flood elevation data are
available, new construction or substantial improvement of any structure or manufactured
home shall have the lowest floor, including basement, elevated no lower than three (3)
feet above the base flood elevation. Should solid foundation perimeter walls be used to
elevate a structure, openings sufficient to facilitate the unimpeded movements of flood
waters shall be provided in accordance with standards of Article 5, Section 8-1-43(j),
"Elevated Buildings".
(1) All heating and air conditioning equipment and components (including
ductwork), all electrical, ventilation, plumbing, and other service facilities shall
be elevated at or above three (3) feet above the base flood elevation.
(b) Non-Residential Construction. New construction or the substantial improvement of any
structure located in A1-30, AE, or AH zones, may be flood-proofed in lieu of elevation.
The structure, together with attendant utility and sanitary facilities, must be designed to be
water tight to three (3) feet above the base flood elevation, with walls substantially
impermeable to the passage of water, and structural components having the capability of
resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered
professional engineer or architect shall certify that the design and methods of construction
are in accordance with accepted standards of practice for meeting the provisions above,
and shall provide such certification to the official as set forth above and in Article 4,
Section 8-1-31(g).
(c) Standards for Manufactured Homes and Recreational Vehicles. Where base flood
elevation data are available:
(1) All manufactured homes placed or substantially improved on: (1) individual lots
or parcels, (2) in new or substantially improved manufactured home parks or
subdivisions, (3) in expansions to existing manufactured home parks or
subdivisions, or (4) on a site in an existing manufactured home park or
subdivision where a manufactured home has incurred "substantial damage" as
the result of a flood, must have the lowest floor including basement, elevated no
lower than three (3) feet above the base flood elevation.
(2) Manufactured homes placed or substantially improved in an existing
manufactured home park or subdivision may be elevated so that either:
(a) The lowest floor of the manufactured home is elevated no lower than
three (3) feet above the level of the base flood elevation, or
(b) The manufactured home chassis is elevated and supported by reinforced
piers (or other foundation elements of at least an equivalent strength) of
no less than 36 inches in height above grade.
(3) All manufactured homes must be securely anchored to an adequately anchored
foundation system to resist flotation, collapse and lateral movement. (ref. Article
5, Section 8-1-43(b) ).
(4) All recreational vehicles placed on sites must either:
Attachment number 1Page 17 of 23
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(a) Be on the site for fewer than 180 consecutive days.
(b) Be fully licensed and ready for highway use, (a recreational vehicle is
ready for highway use if it is licensed, on its wheels or jacking system,
attached to the site only by quick disconnect type utilities and security
devices, and has no permanently attached structures or additions), or
(c) The recreational vehicle must meet all the requirements for "New
Construction", including the anchoring and elevation requirements of
Article 5, Section 8-1-44(c)(1) and (3).
(d) Floodway. Located within areas of Special Flood Hazard established in Article 3,
Section 8-1-17, are areas designated as floodway. A floodway may be an extremely
hazardous area due to velocity flood waters, debris or erosion potential. In addition, the
area must remain free of encroachment in order to allow for the discharge of the base
flood without increased flood heights. Therefore, the following provisions shall apply:
(1) Encroachments are prohibited, including earthen fill, new construction, substantial
improvements or other development within the regulatory floodway. Development
may be permitted however, provided it is demonstrated through hydrologic and
hydraulic analyses performed in accordance with standard engineering practice that
the encroachment shall not result in any increase in flood levels or floodway widths
during a base flood discharge. A registered professional engineer must provide
supporting technical data and certification thereof.
(2) ONLY if Article 5, Section 8-1-44(d)(1) above is satisfied, then any new construction
or substantial improvement shall comply with all other applicable flood hazard
reduction provisions of Article 5.
(3) The placement of manufactured homes, except in an existing manufactured home
park or subdivision, shall be prohibited. A replacement manufactured home may be
placed on a lot in an existing manufactured home park or subdivision provided the
anchoring standards of § 8-1-43 (b) are met, and the elevation standards of § 8-1-44
(a) and the encroachments standards of subsection (1) of this Section are met.
(4) Removal of trees and other vegetation may not be a consideration in calculating the
effect of proposed encroachments on flood levels during the occurrence of the base
flood discharge.
(e) Floodway fringe, lower. Within the lower floodway fringe is the area between the
floodway and the upper floodway fringe that is lower than a lines one-half (1/2) the
distance between the floodway and the boundary of the area of Special Flood Hazard.
The lower floodway fringe is a transitional area that is hazardous due to its proximity to
the floodway and encroachment by fill or development within this area could have serious
impact on the entire floodplain. The following provisions shall apply with the lower
floodway fringe:
(1) Encroachments, including fill, new construction, substantial improvements and
other developments shall be prohibited unless certification by a registered
professional engineer, with supporting technical data, is provided to the
Executive Director demonstrating that encroachments shall not result in any
increase in flood levels during occurrence of base flood discharge;
Attachment number 1Page 18 of 23
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(2) If Article 5, Section 8-1-44(d)(1) is satisfied, all new construction and
substantial improvements shall comply with all applicable flood hazard
reduction provisions of Article 5.
(3) The placements of manufactured homes, except in an existing manufactured
home park or subdivision, shall be prohibited. A replacement manufactured
home may be placed on a lot in an existing manufactured home park or
subdivision provided the anchoring standards of Article 5, Section 8-1-43(b),
and the elevation standards of Article 5, Section 8-1-44(a), and the
encroachment standards of Article 5, Section 8-1-44(d)(1) are met.
(4) Removal of trees and other vegetation may not be a consideration in calculating
the effect of proposed encroachments on flood levels during the occurrence of
the base flood discharge.
(k) Large Tracts. If a tract contains over one (1) acre located within the area of Special Flood
Hazard, then development or land disturbance on that portion of the tract located within
the Special Flood Hazard area shall comply with the standards for lower floodway fringe
set forth in § 8-1-44 (e).
(l) Other area unsuitable for development. Land subject to flooding that is not located within
a mapped area of Special Flood Hazard may, at the discretion of the Executive Director
or City Engineer, be required to comply with any or all standards set forth in this Chapter.
(m) Grading in the area of the Special Flood Hazard. Grading (including excavating, filling,
or any culmination thereof) shall be prohibited in the area of the Special Flood Hazard
except for the following:
(1) Minimum land disturbing activities such as home gardens and individual home
landscaping, repairs, maintenance work and other related activities;
(2) Agricultural practices involving the establishment, cultivation or harvesting or
products of the field or orchard, preparing and planting of pasture land, forestry
land management practices including harvesting (where stumps are not
removed), farm ponds, dairy operations, livestock and poultry management
practices and the construction of farm buildings.
(3) Projects permitted by or carried out under the technical supervision of the U.S.
Department of Agriculture, U.S. Army Corps of Engineers, or any other agency
of the U.S. Government;
(4) Cemetery graves;
(5) Excavation for wells or tunnels or utilities;
(6) Approved mining, quarrying, stockpiling of rock, sand, gravel aggergrates or
clay where established and provided for by law;
(7) Exploratory excavations under the direction of soils engineers or engineering
geologists;
(8) Where consistent with other provisions of this Chapter, minimum grading for
land development or construction which does not result in topographic changes
greater than two (2) feet at any location and which is not for the sole purpose of
elevating structures pursuant to Article 5, Section 8-1-44(a) and Article 5,
Attachment number 1Page 19 of 23
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Section 8-1-44(b) of this Chapter. In no case, shall fill be transported into the
area of Special Flood Hazard.
(a) Detention ponds and retention ponds are exempt from the provisions 8-
1-44-(m)-(8), provided it is demonstrated through hydrologic and
hydraulic analyses performed in accordance with standard engineering
practice that the encroachment by the detention pond or retention pond
shall not result in any increase in flood levels or floodway widths
during a base flood discharge. A registered professional engineer must
provide supporting technical data and certification thereof.
(1) Under no circumstances shall a detention pond or a retention
pond be located in the area of Special Flood Hazard.
(9) Construction activities at existing Industrial Sites which were developed before
the effective date of the FIRST Floodplain Management Ordinance adopted by
Augusta, GA as a basis for Augusta's participation in the National Flood
Insurance Program (NFIP), such as dikes, ditches and ponds.
(n) As-built Drawings and Certification. Within the area of the Special Flood Hazard, as-
built drawings and certifications shall be provided by a registered professional engineer
and/or a registered land surveyor pursuant to 8-1-30(b) and 8-1-44(b) of this Ordinance
and also when required by the Site Plan Regulations or the Subdivision Regulations. As-
built drawings and certifications may be required in other situations at the discretion of
the Executive Director.
§ 8-1-45. BUILDING STANDARDS FOR STREAMS WITHOUT ESTABLISHED BASE
FLOOD ELEVATIONS AND/OR FLOODWAYS (A-ZONES).
Located within the Areas of Special Flood Hazard established in Article 3, Section 8-1-17, where
streams exist but no base flood data have been provided (A-Zones), OR where base flood data
have been provided but a Floodway has not been delineated, the following provisions apply:
(a) No encroachments, including structures or fill material, shall be located within an area
equal to five (5) times the width of the stream or twenty (20) feet, whichever is greater,
measured from the top of the stream bank, unless certification by a registered professional
engineer is provided demonstrating that such encroachment shall not result in any
increase in flood levels during the occurrence of the base flood discharge.
(b) In Special Flood Hazard Areas without base flood elevation data, new construction and
substantial improvements of existing structures shall have the lowest floor of the lowest
enclosed area (including basement) elevated no less than three (3) feet above the highest
adjacent grade at the building site. Openings sufficient to facilitate the unimpeded
movements of flood waters shall be provided in accordance with standards of Article 5,
Section 8-1-43(j), "Elevated Buildings".
(1) All heating and air conditionaing equipment and components (including
ductwork), all electrical, ventilation, plumbing, and other service facilities shall
be elevated no less than three (3) feet above the highest adjacent grade at the
building site.
The Executive Director shall certify the lowest floor elevation level and the record shall
become a permanent part of the permit file.
Attachment number 1Page 20 of 23
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(c) When base flood elevation data or floodway data have not been provided in accordance
with Article 3, Section 8-1-17, then the Executive Director shall obtain, review, and
reasonably utilize any scientific or historic base flood elevation and floodway data
available from a Federal, State, or other source, in order to administer the provisions of
Article 5. ONLY if data are not available from these sources, then the provisions of (a)
and (b) of this Section shall apply.
§ 8-1-46. STANDARDS FOR SUBDIVISIONS.
(a) All subdivision and/or development proposals shall be consistent with the need to
minimize flood damage;
(b) All subdivision and/or development proposals shall have public utilities and facilities
such as sewer, gas, electrical and water systems located and constructed to minimize flood
damage;
(c) All subdivision and/or development proposals shall have adequate drainage provided to
reduce exposure to flood hazards, and;
(d) For subdivisions and/or developments greater than fifty lots of five acres, whichever is
less, base flood elevation data shall be provided for subdivision proposals and all other
proposed development, including manufactured home parks and subdivisions. Any
changes or revisions to the flood data adopted herein and shown on the FIRM shall be
submitted to FEMA for review as a Conditional Letter of Map Revision (CLMOR) or
Conditional Letter of Map Amendment (CLOMA), whichever is applicable. Upon
completion of the project, the developer is responsible for submitting the “as-built” data
to FEMA in order to obtain the final Letter of Map Revision (LOMR).
§ 8-1-47. STANDARDS FOR AREAS OF SHALLOW FLOODING (AO ZONES).
Areas of Special Flood Hazard established in Article 3, Section 8-1-17, may include designated
"AO" shallow flooding areas. These areas have base flood depths of one to three feet (1'-3') above
ground, with no clearly defined channel. The following provisions apply:
(a) All new construction and substantial improvements of residential and non-residential
structures shall have the lowest floor, including basement, elevated to the flood depth
number specified on the Flood Insurance Rate Map (FIRM), above the highest adjacent
grade. If no flood depth number is specified, the lowest floor, including basement, shall
be elevated at least three feet (3) above the highest adjacent grade. Openings sufficient to
facilitate the unimpeded movements of flood waters shall be provided in accordance with
standards of Article 5, Section 8-1-43(j), "Elevated Buildings".
The Executive Director shall certify the lowest floor elevation level and the record shall
become a permanent part of the permit file.
(b) New construction or the substantial improvement of a non-residential structure:
(1) Shall have the lowest floor, including basement, elevated to the flood depth
number specified on the Flood Insurance Rate Map (FIRM), above the highest
adjacent grade. If no flood depth number is specified, the lowest floor, including
basement, shall be elevated at least three feet (3) above the highest adjacent
grade.
Attachment number 1Page 21 of 23
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(2) May be flood-proofed in lieu of elevation. The structure, together with attendant
utility and sanitary facilities, must be designed to be water tight to the specified
FIRM flood level plus one (1) foot, above highest adjacent grade, with walls
substantially impermeable to the passage of water, and structural components
having the capability of resisting hydrostatic and hydrodynamic loads and the
effect of buoyancy. A registered professional engineer or architect shall certify
that the design and methods of construction are in accordance with accepted
standards of practice for meeting the provisions above, and shall provide such
certification to the official as set forth above and as required in Articles 4,
Section 8-1-30(a)(3) and Article 4, Section 8-1-30(b).
(c) Drainage paths shall be provided to guide floodwater around and away from any proposed
structure.
§ 8-1-48 STANDARDS FOR AREAS OF SPECIAL FLOOD HAZARD (ZONES AE) WITH
ESTABLISHED BASE FLOOD ELEVATIONS WITHOUT DESIGNATED
FLOODWAYS
Located within the Areas of Special Flood Hazard established in Article 3, Section 8-1-17, where
streams with base flood elevations are provided but no floodways have been designated, (Zone
AE) the following provisions apply:
(a) No encroachments, including fill material, new structures or substantial improvements
shall be located within Special Flood Hazard Areas, unless certification by a registered
professional engineer is provided deomonstrating that the cumulative effect of the
proposed development, when combined with all other existing and anticipated
development, will not increase the water surface elevation of the base flood more than
one foot at any point within the community. The engineering certification should be
supported by technical data that conforms to standard hydraulic engineering principles.
(b) New construction or substantial improvements of buildings shall be elevated or flood-
proofed to elevations established in accordance with Article 5, Section 8-1-44.
§ 8-1-49 STANDARDS FOR CRITICAL FACILITIES
(a) Critical facilities shall not be located in the 100 year floodplain or the 500 year
floodplain.
(b) All ingress and egress from any critical facility must be protected to the 500 year flood
elevation.
§ 8-1-50. RESERVED.
Attachment number 1Page 22 of 23
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§ 8-1-51. SEVERABILITY
If any Section, clause, sentence, or phrase of this Chapter is held to be invalid or unconstitutional
by any court of competent jurisdiction, then said holding shall in no way effect the validity of the remaining
portions of this Chapter.
Section 2. This Chapter shall become effective upon adoption.
Section 3. All Ordinances or parts of Ordinances in conflict with this Chapter are hereby repealed.
Duly adopted by the Augusta Commission this __________ day of ____________________, 2009.
AUGUSTA COMMISSION
___________________________________
Mayor
ATTEST:
__________________________________
Clerk of Commission
Attachment number 1Page 23 of 23
ORDINANCE NO. _____
A resolution by the Augusta-Richmond County Planning Commission recommending that the
Flood Damage Prevention Ordinance be readopted and amended as follows:
AN ORDINANCE TO READOPT THE FLOOD DAMAGE PREVENTION
ORDINANCE OF AUGUSTA, GEORGIA, INITIALLY ADOPTED ON FEBRUARY
15, 1978 AND MARCH 4, 1980, AMENDED BY THE AUGUSTA COMMISSION
AFTER CONSOLIDATION ON MARCH 18, 1997, AND LAST AMENDED BY THE
AUGUSTA COMMISSION ON OCTOBER 17, 2000, IN ITS ENTIRETY, AND TO
ADD LANGUAGE FROM GEORGIA’S MODEL ORDINANCE AS REQUIRED BY
AUGUSTA’S PARTICIPATION IN THE NATION FLOOD INSURANCE PROGRAM
(NFIP), AND TO AMEND AND ADD LANGUAGE FROM FEMA’S TECHNICAL
BULLETIN 1 TO SECTION 8-1-43-(j).
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTION I. That the Ordinance regulating Flood Damage Prevention in Augusta, Georgia, is
amended by deleting the following:
• TITLE EIGHT PLANNING & ZONING Chapter 1 Flood Damage Prevention
SECTION II. That the Ordinance regulating Flood Damage Prevention in Augusta, Georgia, is
amended by adding the following:
• TITLE EIGHT PLANNING & ZONING Chapter 1 Flood Damage Prevention
SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Attachment number 2Page 1 of 2
Done in Open Meeting under the Common Seal thereof this __________ day of
_______________, 2009.
APPROVED THIS __________ day of _______________, 2009.
___________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
___________________________________
CLERK OF COMMISSION
Attachment number 2Page 2 of 2
Commission Meeting Agenda
9/15/2009 2:00 PM
Recapture & Reallocation of SPLOST III Funds into Phase IV Programmed
Department:Public Services Department
Caption:Motion to approve the recapture and/or reallocation of SPLOST III funds
programmed for the Public Services Department and County Forces into
Phase IV programmed categories. (Approved by Engineering Services
Committee September 8, 2009)
Background:SPLOST Funds were programmed for Public Services in general categories
and were/are not project specific. In an effort to close out Phase III, funds
will be recaptured and reprogrammed to Phase IV. (See attached table.)
Analysis:With the re-programming of these funds, we effectively close out Phase III
project categories for Public Services and consolidate these to Phase IV, in
like categories.
Financial Impact:Funds will be transferred to the designated accounts, as listed, upon
Commission approval.
Alternatives:1. Approve the recapture and/or reallocation of SPLOST III funds
programmed for the Public Services Department and County Forces, into
Phase IV programmed categories. 2. Do not approve.
Recommendation:Approve Alternative #1.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
Resolution for Easement on Georgia State Property
Department:Augusta Utilities Department
Caption:Motion to approve a Resolution requesting easements across Georgia State
property. (Approved by Engineering Services Committee September 8,
2009)
Background:The Augusta Utilities Department will be upgrading the Butler Creek
Interceptor, a sanitary sewer trunk pipeline. In order to do this, a permanent
easement and a temporary easement is needed on property owned by the
State of Georgia, and controlled by the Department of Juvenile Justice
(DJJ). The property in question is located on Phinizy Road, across Phinizy
Road from the Webster Detention Center.
Analysis:The DJJ approved the easements by a Resolution of the Georgia Board of
Juvenile Justice, dated July 23, 2009, and presented to the Georgia State
Properties Commission (GSPC). GSPC has asked that Augusta pass a
Resolution requesting the easements and forward it to them.
Financial Impact:None
Alternatives:Deny motion to approve a Resolution requesting easements across Georgia
State property and find an alternative route for the pipeline.
Recommendation:Approve motion to approve a Resolution requesting easements across
Georgia State property.
Funds are Available in
the Following
Accounts:
G/L 511043420-5411120 J/L 80360107-5411120
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 7
Attachment number 1Page 2 of 7
Attachment number 1Page 3 of 7
Attachment number 1Page 4 of 7
Attachment number 1Page 5 of 7
Attachment number 1Page 6 of 7
Attachment number 1Page 7 of 7
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 1
Commission Meeting Agenda
9/15/2009 2:00 PM
Road Improvements Projects Funding Update and Approval to Proceed
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to authorize proceeding with securing funding for projects to
improve the following key roads: Windsor Spring Road (Willis Forman Rd
to Tobacco Rd), Wrightsboro Road (Jimmie Dyess Parkway to I-520),
Marvin Griffin Road (Doug Bernard Parkway to Mike Padgett Hwy),
Alexander Drive (Washington Rd to Riverwatch Parkway), and Broad Street
(5th Street to 13th Street). (Approved by Engineering Services Committee
September 8, 2009)
Background:These projects are identified in AED’s Construction Work Program.
Engineering design and construction in general is a shared effort between
GDOT (Georgia Department of Transportation) and AED. However,
funding such projects is always a challenge. It is an ongoing effort by AED
to identify potential outside funding sources to alleviate stress on local funds
and, most importantly, to complete critical projects in a short-range
program. One of the newly-identified funding sources is federal grant under
American Recovery and Reinvestment Act (ARRA-Stimulus Funds).
Another identified source is State Transportation Improvement Program
funds managed by the Metropolitan Planning Organization (MPO). Through
these outside funding sources, AED is seeking funds for Roadway and
Drainage Improvements along Windsor Spring Road through stimulus-fund
Grants under the Transportation Investment Generating Economic Recovery
Program (TIGER Program) and MPO funds), Wrightsboro Road (TIGER
Program Stimulus funds), Marvin Griffin Road (TIGER Program Stimulus
funds), Alexander Drive (GDOT Stimulus Funds), and Traffic Enhancement
(Signals and Street Light improvements) along Broad Street (MPO Stimulus
Funds).
Analysis:GDOT is currently experiencing a funding shortage that is impacting these
projects as well as other projects state-wide. According to GDOT
Management, this funding situation is not expected to improve within the
next 3 years. All aforementioned projects are critical to improve
transportation efficiency and drainage in Augusta Urban and Suburban areas
and completion of these projects is interrelated. Finding an outside funding
source for one project facilitates making local funds available for other
projects and enhances the feasibility of the project moving closer to
construction. After carefully reviewing the status of all of the transportation
projects and the criteria in the various outside funding grants, AED is
presenting the following assessment: (a) Windsor Spring Road
Improvements (Willis Forman Rd to Tobacco Rd) is best qualified for
funding under Stimulus Funds under TIGER Program and State
Transportation Improvement Program funds managed by the MPO. AED is
seeking 36 million plus for right-of-way (R-O-W) and construction (if
Cover Memo
succeeded, funds will become available in FY2010 for R-O-W and FY2013
for construction) under TIGER and MPO Programs. (b) Wrightsboro Road
Improvement Project (Jimmie Dyess Parkway to I-520) is best qualified for
funding under Stimulus Funds under TIGER Program. AED is seeking $26
million plus under TIGER Program. (c) Marvin Griffin Road Improvements
(Doug Bernard Parkway to Mike Padgett Hwy) is best qualified for funding
under Stimulus Funds under TIGER Program. AED is seeking $20 million
plus under TIGER Program.) (d) Alexander Drive Improvements
(Washington Road to Riverwatch Parkway) is best qualified for funding
under GDOT Stimulus funds. AED is seeking $8.7 million for construction
(e) Broad Street Traffic Enhancement (Signal and Street Light
Improvements from 5th Street to 13th Street) is best qualified for funding
under MPO Stimulus funds. AED is seeking $3 million for these
improvements.
Financial Impact:Possible positive impact of $93.7 million plus.
Alternatives:) The Augusta Engineering Department (AED) would like to present for
information and approval - authorization to proceed with securing funding
for projects to improve the following key roads: Windsor Spring Road
(Willis Forman Rd to Tobacco Rd), Wrightsboro Road (Jimmie Dyess
Parkway to I-520), Marvin Griffin Road (Doug Bernard Parkway to Mike
Padgett Hwy), Alexander Drive (Washington Rd to Riverwatch Parkway),
and Broad Street (5th Street to 13th Street). 2) Do not approve/authorize and
identify an alternate funding source to complete the above mentioned
projects.
Recommendation:Approve/authorize alternative 1
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
St. Sebastian Way/Greene Street/15th Street- Archaeological Website
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve the City providing on its website a link to the
website that has been created concerning the mitigation of the Springfield
Historic District, an African-American archaeological site, as part of the St.
Sebastian Street Extension project. The Springfield Historic District
website has been finalized and is available to the public. This
website contains lesson plans at the 8th grade level and this is requesting
that the Augusta-Richmond County Board of Education also be made aware
of this educational opportunity. (Approved by Engineering Services
Committee September 8, 2009)
Background:This is a Georgia Department of Transportation (GDOT) project that will
extend St. Sebastian Street on new location from Walton Way to
Riverwatch Parkway and provide connectivity to Broad Street. The
Engineering Department was responsible for development of the
Preliminary Engineering activities. The project was awarded to Sunbelt
Structures, Inc. on April 9, 2008 at the low bid of $30,306,988.7 with a
completion date of July 31, 2010. Construction is approximately 50%
complete.
Analysis:The alignment on the connector segment from Greene Street to Broad Street
and Reynolds Street encroached on the Springfield Historic District. The
Springfield Community was established in the late 1700’s and has long been
an important location for African-American culture and history in Augusta.
The Federal Highway Administration, National Historic Preservation Office,
State Historic Preservation Office and GDOT deemed this site to be eligible
for inclusion on the National Register of Historic Places. Mitigation of the
archaeological site has been completed and the findings of the artifacts and
other historical information have been documented on the websites listed
below. http://georgiainfo.galileo.usg.edu/blackga.htm
http://africanamericanspringfield.org
http://www.nps.gov/nr//travel/Augusta/springfieldbaptists.html
http://www.diaspora.uiuc.edu/bookmark3.html#1e
http://thesga.org/2009/07/road-trip-augustas-springfield-community/
http://gashpo.org/content/displaycontent.asp?txtDocument=50
Financial Impact:N/A
Alternatives:1 Request approval for the City to provide on its website a link to the
website that has been created concerning the mitigation of the Springfield
Historic District, an African-American archaeological site, as part of the St.
Sebastian Street Extension project. The Springfield Historic District website
Cover Memo
has been finalized and is available to the public. This website contains
lesson plans at the 8th grade level and this is requesting that the Augusta-
Richmond County Board of Education also be made aware of this
educational opportunity. 2) N/A
Recommendation:Approve Alternative Number One
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
TE Grant
Department:Clerk of Commission
Caption:Motion to approve letter from the Mayor to the Department of
Transportation to transfer TE Grant from 5th Street Depot to James Brown
Blvd. Streetscape Project. (Approved by Engineering Services Committee
September 8, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
Turknett Springs Detention Basin Improvements -Contract/CPB
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve award of Construction Contract to L-J, Inc. in the
amount of $537,085.00 and Capital Project Budget for the Turknett Springs
Detention Basin Improvements Project, subject to receipt of signed contracts
and proper bonds as requested by AED. Funding in the amount of
$537,085.00 with $268,542.50 from Augusta Utilities and $268,542.50 from
SPLOST IV Augusta Public Services for project construction. (Approved
by Engineering Services Committee September 8, 2009)
Background:The Turknett Springs Sediment Basin is a regionalfacility that receives
stormwater flow from surrounding areas to include the backwashing of
water treatment filters at the Higland Avenue plant. Over time, sediments
from both sources have accumulated in the pond - thereby diminishing the
ponds capacity. Very soon no additional sediments storage capacity will be
left. The requested periodic maintenance work will remove accumulated
sediment deposits and restore the pond’s capacity nearer to its design level.
This project will also provide needed capacity for sedimentation from the
water treatment plant and surface runoff.
Analysis:Bids were received on August 14, 2009 with L-J, Inc. being the low bidder.
The bid results are as follow: CONTRACTORS BID 1. L-J, Inc.
$537,085.00 2. Mabus Brothers $633,500.00 3. Bio-Nomic Services
$649,900.00 4. Beam’s $652,062.85 It is AED's recommendation to award
this project to the low bidder, L-J, Inc. subject to receipt of proper bonds.
Financial Impact:Funding in the amount of $537,085.00 with $268,542.50 from Augusta
Utilities and $268,542.50 from SPLOST IV Augusta Public Services for
project construction.
Alternatives:1) Approve award of Construction Contract to L-J, Inc. in the amount of
$537,085.00 and Capital Project Budget for the Turknett Springs Detention
Basin Improvements Project, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding in the amount of $537,085.00
with $268,542.50 from Augusta Utilities and $268,542.50 from SPLOST IV
Augusta Public Services for project construction. 2) Do not approve project
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
507043410-5425110/8090040-5425110 AUD 324-041110-
6011110/201824021-6011110 APS
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Invitation To Re-Bid
Sealed re-bids will be received at this office until 11:00 a.m., Friday, August 7, 2009 for furnishing:
Re-Bid Item #09-125A Turknett Springs Detention Basin Improvements for
Engineering Department
Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall
be obtained by all prime, subcontractors and suppliers exclusively from Digital Blue Print.
The fees for the plans and specifications which are non-refundable is $50.00
Documents may also be examined during regular business hours at the Augusta Builders
Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to
submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans
online (www.digblueprint.com) at no charge through Digital Blue Print (706 821-0405) beginning
Wednesday, July 22, 2009. Bidders are cautioned that submitting a package without Procurement
of a complete set are likely to overlook issues of construction phasing, delivery of goods or services,
or coordination with other work that is material to the successful completion of the project. Bidders
are cautioned that sequestration of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, July 28, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the
office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be
accepted by fax, all must be received by mail or hand delivered.
No re-Bid may be withdrawn for a period of 60 days after time has been called on the date of
opening. A 10% Bid bond is required to be submitted in a separate envelope so marked along
with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be
required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RE-BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Attachment number 2Page 1 of 1
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
BILL HEAD
DS UTILITIES, INC
1644 HOLY TRINITY CHURCH ROAD
LITTLE MOUNTAIN SC 29075
TONY AMMAR
AMMAR CONSTSRUCTION
PO BOX 1877
EVANS GA 30809
THOMAS SLADE
MIDDLE GA ROAD BUILDING
155 CENTRAL DRIVE
DUBLIN GA 31027
MCCLAM & ASSOCIATES
ATTN SAMMY DOMINICK
1642 HOLY TRINITY CHURCH ROAD
LITTLE MOUNTAIN SC 29075
L-J INC
ATTN RANDALL MCCLAIN
603 PINE LOG ROAD
BEECH ISLAND SC 29842
BNS/VIS
ATTN PET FLEETWOOD
516 ROUNTREE ROAD
CHARLOTTE NC 28217
JIMMY BLOUNT
BLOUNTS COMPLETE HOME SRVC
2907C TOBACCO ROAD
HEPHZIBAH GA 30815
PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS GA 30809
BO DOUGLAS
DREDGE AMERICA
9555 NW HIGHWAY N
KANSAS CITY MO 64153
SCOTT STEPHENS
BEAMS CONTRACTING
2335 ATOMIC ROAD
BEECH ISLAND SC 29842
LARRY GOOLSBY
MABUS BROS CONSTRUCTION
920 MOLLY POND ROAD
AUGUSTA GA 30901
TIM NORTH
GRANTO & GEARIG BROS.
PO BOX 2684
EVANS GA 30809
DAVID CARTER
CARTER DREDGING
3845 SAVANNAH HIGHWAY
JESUP GA 31555
JERRY DAVIS
HOLLAND PUMP
836 JONES SWAMP ROAD
WALTERBORO SC 29488
TONY HIGHFIELD
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP GA 30627
BOB BARKER
HARRIS CONSTRUCTION
1736 BARTON CHAPEL ROAD
AUGUSTA GA 30909
CHARLES LANCE
PO BOX 398
BUTLER GA 31006
DAREN SCHATX
ROWBOAT DOCK & DREDGE
858 WILLIAMSON ROAD
MOORESVILLE NC 28117
ABIE LADSON
ENGINEERING ADMIN.
HAMEED MALIK
ENGINEERING ADMIN.
YVONNE GENTRY
DBE
HATCHER BUILDING
DIGITAL BLUE PRINT
ATTN: CHAD CARROLL
1281 BROAD STREET
AUGUSTA GA 30901
Re-Bid 09-125A
ADDENDUM 1
MAILED MON JUL 27 2009
Re-Bid 09-125A Turknett Springs
Detention Basin Improvements
Engineering Department
Re-Bid Due: Fri. 8/7/09 @ 11:00 a.m.
Attachment number 6Page 1 of 1
Attachment number 7Page 1 of 2
Attachment number 7Page 2 of 2
Commission Meeting Agenda
9/15/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on September 1, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
TEE Center
Department:
Caption:Update from the TEE Center Subcommittee.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
9/15/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo