HomeMy WebLinkAbout2009-09-01-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
9/1/2009
2:00 PM
INVOCATION:
Reverend Greg Hatfield, Pastor Trinity On The Hill Methodist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Anthony Esposito
RE: Update on volunteer efforts to maintain the former Augusta Golf & Gardens
Attachments
B. Mr. Ernie Sizemore, Rotary-Ferst Foundation. RE: Update on the Literacy Project.
Attachments
C. Ms. Shannon Carter-Dunlap. RE: Extend gratitude for support from the
Commission/update on Devin Carter's trip to the Junior National Youth Leadership
Conference held in Washington, D.C.
Attachments
CONSENT AGENDA
(Items 1-28)
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A. N. 09 - 101: request by Jons
Santos for an on premise consumption Liquor, Beer & Wine license to be used in
connection with Fantasy USA, Joe Ono, Inc. DBA Kurama Japanese Steakhouse
located at 2834 Washington Rd. There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee August 24, 2009)
Attachments
2. Motion to approve New Ownership Application: A. N. 09 - 102: A request by J.
Faulkner Warlick for a retail package Liquor, Beer & Wine license to be used in
connection with White Horse Package Shop located at 497 Highland Ave. District 7.
Super District 10. (Approved by Public Services Committee August 24, 2009)
Attachments
3. Motion to approve New Ownership Application: A. N. 09 - 91: request by Watson
W. McDonald for an on premise consumption Liquor, Beer & Wine license to be
used in connection with Wheeler Tavern located at 3664 Wheeler Rd. There will be
Sunday Sales. District 3. Super District 10. (Approved by Public Services
Committee August 24, 2009)
Attachments
4. Motion to approve a request by Christina Park for an on premise consumption Beer
& Wine license to be used in connection with Rolling Hills Driving Range located
at 2133 Gordon Hwy. District 5. Super District 9. (Approved by Public Services
Committee August 24, 2009)
Attachments
5. Motion to approve New Application: A. N. 09 - 97: request by Ritaben Patel for a
retail package Beer & Wine license to be used in connection with Hiral Enterprises
DBA Super Express #3 located at 2545 Peach Orchard Rd. District 2. Super
District 9. (Approved by Public Services Committee August 24, 2009)
Attachments
6. Motion to approve a request by Mark Randall for an Arcade License to be used in
connection with Cool Delights, Inc. DBA Dipping Dot's located at 4108 Windsor
Spring Rd. District 6. Super District 10. (Approved by Public Services Committee
August 24, 2009)
Attachments
7. Motion to approve a budget amendment related to the operation of the new Diamond
Lakes Tennis Center. (Approved by Public Services Committee August 24, 2009)
Attachments
8. Motion to approve the emergency replacement of bleachers at Warren Road
Community Center to Georgia Specialty Equipment, LLC for $42,936.00 as per
written bid number 09-524. (Approved Public Services Committee August 24,
2009)
Attachments
9. Motion to approve a request by Hoang Ngo for a Therapeutic Massage Operators
license to be used in connection with Diamond Nails and Spa located at 3450
Wrightsboro Rd, Suite 1005. District 3. Super District 10. (Approved by Public
Services Committee August 24, 2009)
Attachments
ADMINISTRATIVE SERVICES
10. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the Turpin Hill Neighborhood: 1113 Sixth Avenue,
(District 2, Super District 9); Meadowbrook Neighborhood: 3124 Ditmas Road,
(District 4, Super District 9); Bethlehem Neighborhood: 2032 Fargo Street, (District
Attachments
2, Super District 9); AND WAIVE 2ND READING. (Approved by Administrative
Services Committee August 24, 2009)
11. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the East Augusta Neighborhood: 252 Japonica Avenue,
(District 1, Super District 9); Olde Town Neighborhood: 137 Watkins Street, (District
1, Super District 9); Laney-Walker Neighborhood: 1125 Cecelia Street, 921 Dugas
Street, 1119 Thirteenth Street, (District 1, Super District 9); Bethlehem
Neighborhood: 1637 ½ Forest Street, 1255 Steiner Avenue, 1258 Steiner Avenue,
1260 Steiner Avenue, 1421 Monroe Street, 1528 Picquet Avenue, (District 2, Super
District 9); Turpin Hill Neighborhood: 1677 Emory Street, (District 2, Super District
9); Harrisburg Neighborhood: 1825 Watkins Street, 1829 Watkins Street, (District 1,
Super District 9); AND WAIVE 2ND READING. (Approved by Administrative
Services Committee August 24, 2009)
Attachments
12. Motion to approve receiving the final presentation from the consultant on the
Disparity Study by September 21st or sooner if possible. (Approved by
Administrative Services Committee August 24, 2009)
Attachments
13. Motion to approve Executive Recommendation to Review Committee Structure
pursuant to Augusta, Ga. Sec. 1-30 and for the Creation and Appointment of the
Legal Administration, Ordinance and Resolution Committee. (Approved by
Administrative Services Committee August 24, 2009)
Attachments
14. Motion to approve Wellness Facility Contract with Omni Health and Fitness.
(Approved by Administrative Services Committee August 24, 2009)
Attachments
15. Motion to approve resolution authorizing the settlement of all Claims in a Personal
Injury, Wrongful, Death and Survivorship Claim for Dr. Ji Cheng, Decedent.
(Approved by Administrative Services Committee August 24,2009)
Attachments
PUBLIC SAFETY
16. Motion to approve the renewal of the Health Services Agreement for Inmates.
(Approved by Public Safety & Finance Committees August 24, 2009)
Attachments
FINANCE
17. Motion to approve a request from the David Dupree Steering Committee for city
sponsorship through the purchase of tickets for the David Dupree Tribute Gala subject
to funding being available. (Approved by Finance Committee August 24,2009)
Attachments
18. Motion to approve Option I in the amount of $17,000 costs associated with the 2009
Christmas Light-Up Spectacular subject to identifying a funding source. (Approved
by Finance Committee August 24, 2009)
Attachments
19. Motion to approve a request from the Garden City Rescue Mission regarding an
abatement of 2009 property taxes. (Approved by Finance Committee August 24,
2009)
Attachments
20. Motion to approve resolution authorizing the settlement of all Claims in a Personal
Injury, Wrongful, Death and Survivorship Claim for Dr. Ji Cheng, Decedent.
(Approved by Finance Committee August 24, 2009)
Attachments
21. Motion to deny a request from Mr. Robert Baker regarding an appeal for the
relief/reduction of the school tax portion of his 2009 property tax bill. (Approved by
Finance Committee August 24, 2009)
Attachments
ENGINEERING SERVICES
22. Motion to approve Change Order #1 to the existing design contract to Tetra Tech
RTW, Inc. in the amount of $61,812.00. These funds will be used to analyze
Boardman Lake Sanitary Sewer lift station on Fort Gordon and to perform a radio
path survey for Augusta Utilities to install a radio network to interface with Fort
Gordon’s existing SCADA system. (Approved Engineering Services Committee
August 24, 2009)
Attachments
23. Motion to approve the execution of the Georgia Power easement and Underground
Distribution Construction Agreement for the Solid Waste Facility. (Approved by
Engineering Services Committee August 1, 2009)
Attachments
24. Motion to approve the process to determine that a portion Pearl Avenue, Browns
Lane, Crescent Lane, and Crescent-Brown Alley, as shown on the attached plat and
designated theron as Tracts F, G, H, and I respectively, have ceased to be used by the
public to the extent that no substantial public purpose is served by it, and a public
hearing shall be held regarding the issue of abandonment pursuant to O.C.G.A. § 32-
7-2. (Approved by Engineering Services CommitteeAugust 24, 2009)
Attachments
25. Motion to approve standardized permapave design for tree wells on Broad Street.
DDA will work with the City of Augusta to install with $20,000 SPLOST funding.
(Approved by Engineering Services Committee August 24, 2009)
Attachments
26. Motion to authorize condemnation to acquire title of a portion of property for
permanent easements and temporary construction easement for the 60107 - Butler
Creek Sanitary Sewer Replacement - East Project. PIN: 144-0-021-03-0 and 144-0-
021-03-0 Pircle Lane. (Approved by Engineering Services Committee August
24,2009)
Attachments
27. Motion to approve and accept an Easement Deed from Solutia, Inc. (Approved by
Engineering Services Committee August 24, 2009)
Attachments
PETITIONS AND COMMUNICATIONS
28. Motion to approve the minutes of the regular meeting of the Commission held on
August 18, 2009.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
9/1/2009
AUGUSTA COMMISSION
REGULAR AGENDA
9/1/2009
(Items 29-33)
PUBLIC SERVICES
29. Motion to consider New Application: A. N. 09 - 100: request by Teresa Y.
Cummings for an on premise consumption Beer & Wine license to be used in
connection with Mamie Lee's Southern Cooking located at 2746 Tobacco Rd. There
will be Sunday Sales. District 4. Super District 9. (No recommendation from Public
Services Committee August 24, 2009)
Attachments
30. Motion to consider a request from Limelite Café, 1137 Agerton Lane to extend the
probationary Alcohol License for Sunday Sales. (No recommendation from Public
Services Committee August 24, 2009)
Attachments
31. Motion to consider a request from Finish Line Café, 3960 Wrightsboro Road to
extend the probationary Alcohol License for Sunday Sales. (No recommendation
from Public Services Committee August 24, 2009)
Attachments
Upcoming Meetings
www.augustaga.gov
OTHER BUSINESS
32. Discuss/update path forward relative to TEE Center. (Requested by Commissioner
Joe Jackson)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
33. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
9/1/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Greg Hatfield, Pastor Trinity On The Hill Methodist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
9/1/2009 2:00 PM
Anthony Esposito
Department:Clerk of Commission
Caption:Mr. Anthony Esposito
RE: Update on volunteer efforts to maintain the former Augusta Golf &
Gardens
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Commission Meeting Agenda
9/1/2009 2:00 PM
Rick Herring
Department:Clerk of Commission
Caption:Mr. Ernie Sizemore, Rotary-Ferst Foundation. RE: Update on the Literacy
Project.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Commission Meeting Agenda
9/1/2009 2:00 PM
Shannon Carter-Dunlap
Department:
Caption:Ms. Shannon Carter-Dunlap. RE: Extend gratitude for support from the
Commission/update on Devin Carter's trip to the Junior National Youth
Leadership Conference held in Washington, D.C.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
9/1/2009 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 09 - 101: request by
Jons Santos for an on premise consumption Liquor, Beer & Wine license
to be used in connection with Fantasy USA, Joe Ono, Inc. DBA Kurama
Japanese Steakhouse located at 2834 Washington Rd. There will be
Sunday Sales. District 7. Super District 10. (Approved by Public Services
Committee August 24, 2009)
Background:This is a new ownership application. Formerly in the name of Setsuko Ono.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $3327.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
Commission Meeting Agenda
9/1/2009 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 09 - 102: A request
by J. Faulkner Warlick for a retail package Liquor, Beer & Wine license to
be used in connection with White Horse Package Shop located at 497
Highland Ave. District 7. Super District 10. (Approved by Public Services
Committee August 24, 2009)
Background:This is a new ownership application. Formerly in the name of Rosemary
Dudley.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2117.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
Commission Meeting Agenda
9/1/2009 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 09 - 91: request by
Watson W. McDonald for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Wheeler Tavern located at
3664 Wheeler Rd. There will be Sunday Sales. District 3. Super District 10.
(Approved by Public Services Committee August 24, 2009)
Background:This is a new ownership application. Formerly in the name of Shawn Laws
who is now in partnership with Mr. McDonald.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval. (Note: Wheeler Tavern is on 6 months probation to achieve
compliance with the Alcohol Ordinance Sunday Sales requirement. The
business will be audited at the end of September.)
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
Commission Meeting Agenda
9/1/2009 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to consider New Application: A. N. 09 - 100: request by Teresa Y.
Cummings for an on premise consumption Beer & Wine license to be used
in connection with Mamie Lee's Southern Cooking located at 2746 Tobacco
Rd. There will be Sunday Sales. District 4. Super District 9. (No
recommendation from Public Services Committee August 24, 2009)
Background:This is the old Super C. location. The former owner had his license
revoked.
Analysis:
Financial Impact:The applicant will pay a pro-rated fee of $1815.00.
Alternatives:
Recommendation:License & Inspections makes no recommendation. The RCSD makes no
recommendation.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8
Commission Meeting Agenda
9/1/2009 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve a request by Christina Park for an on premise
consumption Beer & Wine license to be used in connection with Rolling
Hills Driving Range located at 2133 Gordon Hwy. District 5. Super
District 9. (Approved by Public Services Committee August 24, 2009)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
Item # 9
Attachment number 1
Page 2 of 2
Item # 9
Commission Meeting Agenda
9/1/2009 2:00 PM
alcohol application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. 09 - 97: request by Ritaben
Patel for a retail package Beer & Wine license to be used in connection
with Hiral Enterprises DBA Super Express #3 located at 2545 Peach
Orchard Rd. District 2. Super District 9. (Approved by Public Services
Committee August 24, 2009)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 2
Item # 10
Attachment number 1
Page 2 of 2
Item # 10
Commission Meeting Agenda
9/1/2009 2:00 PM
Arcade Application
Department:License & Inspections
Caption:Motion to approve a request by Mark Randall for an Arcade License to be
used in connection with Cool Delights, Inc. DBA Dipping Dot's located at
4108 Windsor Spring Rd. District 6. Super District 10. (Approved by
Public Services Committee August 24, 2009)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Ordinance regulating Arcades.
Financial Impact:The applicant will pay a fee of $275.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 2
Item # 11
Attachment number 1
Page 2 of 2
Item # 11
Commission Meeting Agenda
9/1/2009 2:00 PM
Budget amendment Diamond Lakes Tennis Center
Department:Recreation and Parks
Caption:Motion to approve a budget amendment related to the operation of the new
Diamond Lakes Tennis Center. (Approved by Public Services Committee
August 24, 2009)
Background:Diamond Lakes Tennis Center will open to the public on August 8th, 2009.
The center will offer revenue generating services such as memberships,
lessons, clinics, merchandise sales, tournament and concession sales. The
2009 budget for the center did not include revenues generated or expenses
related to those revenues.
Analysis:This amendment will add $55,000 in new revenue, and will add $55,000 in
new expenses for the center.
Financial Impact:See attachment
Alternatives:1. Not to approve, leaving the facility without the resources to perform
services desired by the public. 2. To approve
Recommendation:#2 - To approve
Funds are Available in
the Following
Accounts:
New revenues/expenses generated for acct. # 101061476
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Commission Meeting Agenda
9/1/2009 2:00 PM
Emergency Safety Replacement of Bleachers at Warren Road Community Center
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve the emergency replacement of bleachers at Warren
Road Community Center to Georgia Specialty Equipment, LLC for
$42,936.00 as per written bid number 09-524. (Approved Public Services
Committee August 24, 2009)
Background:The Warren Road Community Center is 35 years and the bleachers are the
original ones built with the center. Because of the non-code compliant and
safety conditions of the bleachers and their age, no company will work on
this equipment anymore. The only course of action is to replace this
outdated equipment.
Analysis:With the upcoming basketball season, it is imperative that because of safety
issues, the bleachers at Warren Road be replaced as an emergency purchase.
Three (3) companies were solicited for bids. One no bid was received and
the low recommended bidder meeting specifications is Georgia Specialty
Equipment.
Financial Impact:Funds have been identified to complete this project from operating capital.
Alternatives:1. Motion to approve. 2. Move no action thus not correcting a safety issue at
this community center.
Recommendation:1. To approve the emergency replacement of the bleachers at Warren Road
Community Center to Georgia Specialty Equipment for $42,936.00.
Funds are Available in
the Following
Accounts:
272061335/5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
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Commission Meeting Agenda
9/1/2009 2:00 PM
Massage Therapy Operators License
Department:License & Inspections
Caption:Motion to approve a request by Hoang Ngo for a Therapeutic Massage
Operators license to be used in connection with Diamond Nails and Spa
located at 3450 Wrightsboro Rd, Suite 1005. District 3. Super District 10.
(Approved by Public Services Committee August 24, 2009)
Background:This is a request for an Operators license to be able to allow therapist to
work at this location.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Occupational Tax Ordinance.
Financial Impact:The applicant will pay a regulatory fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 1
Item # 14
Commission Meeting Agenda
9/1/2009 2:00 PM
Sunday Sales Alcohol License
Department:License & Inspection
Caption:Motion to consider a request from Limelite Café, 1137 Agerton Lane to extend
the probationary Alcohol License for Sunday Sales. (No recommendation
from Public Services Committee August 24, 2009)
Background:At the January 22, 2009, regular meeting the Commission approved issuing
Limelite Café a probationary Alcohol License for Sunday Sales with the
condition that after six months of being open on Sundays an audit would be
performed to verify the actual food sales…. Limelite had a Sunday Sales license
in 2008 but did not meet the Alcohol Ordinance requirements. Limelite
appealed to the Commission requesting a six month probationary period in
which to demonstrate compliance with the Sunday Sales requirements.
Analysis:A restaurant that serves alcohol is eligible to apply for an Alcohol License for
Sunday Sales provided that 50% of the annual gross sales is from the sale of
prepared foods. Limelite’s food sale percentages for the six month probationary
period are: January: 27% February: 30% March: 32% April: 37% May: 43%
June: 49%
Financial Impact:N/A
Alternatives:Do not extend Sunday Sales probationary period.
Recommendation:Recommend extending the probationary Sunday Sales Alcohol License for five
months (November 30, 2009). This will allow time for another audit prior to
issuing the 2010 Alcohol license.
Funds are Available in
the Following Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
9/1/2009 2:00 PM
Sunday Sales Alcohol License
Department:License & Inspection
Caption:Motion to consider a request from Finish Line Café, 3960 Wrightsboro Road to
extend the probationary Alcohol License for Sunday Sales. (No recommendation
from Public Services Committee August 24, 2009)
Background:At the February 3, 2009, regular meeting the Commission approved issuing Finish
Line Café a probationary Alcohol License for Sunday Sales with the condition that
after six months of being open on Sundays an audit would be performed to verify
the actual food sales. Finish Line Cafe had a Sunday Sales license in 2008 but did
not meet the Alcohol Ordinance requirements. The Sunday Sales license was denied
at the time of license renewal for 2009. Finish Line Cafe appealed to the
Commission requesting a six month probationary period in which to demonstrate
compliance with the Sunday Sales requirements.
Analysis:A restaurant that serves alcohol is eligible to apply for an Alcohol License for
Sunday Sales provided that 50% of the annual gross sales is from the sale of
prepared foods. Finish Line’s food sales percentages for the six month probationary
period are: January: 40% February: 41% March: 40% April: 45% May: 43% June:
44%
Financial Impact:N/A
Alternatives:N/A
Recommendation:Recommend extending the probationary Sunday Sales Alcohol License for five
months (November 30, 2009). This will allow time for another audit prior to issuing
the 2010 Alcohol license.
Funds are Available in the
Following Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
9/1/2009 2:00 PM
Demolition of unsafe structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 1113
Sixth Avenue, (District 2, Super District 9); Meadowbrook Neighborhood:
3124 Ditmas Road, (District 4, Super District 9); Bethlehem Neighborhood:
2032 Fargo Street, (District 2, Super District 9); AND WAIVE 2ND
READING. (Approved by Administrative Services Committee August
24, 2009)
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations. The violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the property in the amount of the
costs incurred, and send the property owners a bill for payment that is due
within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 220-07-2912 / 5212999
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 17
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 1113 SIXTH AVENUE, 3124 DITMAS
ROAD, AND 2032 FARGO STREET.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 1113 SIXTH AVENUE, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 72-2 as Parcel 411.
• 3124 DITMAS ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 107 as Parcel 8.
• 2032 FARGO STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 72-2 as Parcel 143.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2009
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 1 of 1
Item # 17
Commission Meeting Agenda
9/1/2009 2:00 PM
Demolition of unsafe structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the East Augusta Neighborhood: 252
Japonica Avenue, (District 1, Super District 9); Olde Town Neighborhood:
137 Watkins Street, (District 1, Super District 9); Laney-Walker
Neighborhood: 1125 Cecelia Street, 921 Dugas Street, 1119 Thirteenth
Street, (District 1, Super District 9); Bethlehem Neighborhood: 1637 ½
Forest Street, 1255 Steiner Avenue, 1258 Steiner Avenue, 1260 Steiner
Avenue, 1421 Monroe Street, 1528 Picquet Avenue, (District 2, Super
District 9); Turpin Hill Neighborhood: 1677 Emory Street, (District 2, Super
District 9); Harrisburg Neighborhood: 1825 Watkins Street, 1829 Watkins
Street, (District 1, Super District 9); AND WAIVE 2ND READING.
(Approved by Administrative Services Committee August 24, 2009)
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations. The violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the property in the amount of the
costs incurred, and send the property owners a bill for payment that is due
within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 101072910 / 5212999 Cover Memo
Item # 18
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 252 JAPONICA AVENUE, 137 WATKINS
STREET, 1125 CECELIA STREET, 921 DUGAS STREET, 1119 THIRTEENTH STREET,
1637 ½ FOREST STREET, 1255 STEINER AVENUE, 1258 STEINER AVENUE, 1260
STEINER AVENUE, 1421 MONROE STREET, 1528 PICQUET AVENUE, 1677 EMORY
STREET, 1825 WATKINS STREET, AND 1829 WATKINS STREET.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 252 JAPONICA AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 61-1 as Parcel 104.
• 137 WATKINS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 47-4 as Parcel 396.
• 1125 CECELIA STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 679.0
• 921 DUGAS STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 46-4 as Parcel 339.
• 1119 THIRTEENTH STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 46-3 as Parcel 80.
• 1637 ½ FOREST STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-3 as Parcel 131.
• 1255 STEINER AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-3 as Parcel 85.
• 1258 STEINER AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-3 as Parcel 176.
Attachment number 1
Page 1 of 2
Item # 18
• 1260 STEINER AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-2 as Parcel 177.
• 1421 MONROE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-1 as Parcel 267.
• 1528 PICQUET AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-4 as Parcel 3.
• 1677 EMORY STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 58-3 as Parcel 79.
• 1825 WATKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-4 as Parcel 10.
• 1829 WATKINS STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 35-4 as Parcel 9.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2009
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 18
Commission Meeting Agenda
9/1/2009 2:00 PM
Disparity Study
Department:Clerk of Commission
Caption:Motion to approve receiving the final presentation from the consultant on
the Disparity Study by September 21st or sooner if possible. (Approved by
Administrative Services Committee August 24, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 19
Commission Meeting Agenda
9/1/2009 2:00 PM
Executive Recomm. to Review Committee Structure and Creation of Legal Administration, Ordinance and Resolution
Committee
Department:Law
Caption:Motion to approve Executive Recommendation to Review Committee
Structure pursuant to Augusta, Ga. Sec. 1-30 and for the Creation and
Appointment of the Legal Administration, Ordinance and Resolution
Committee. (Approved by Administrative Services Committee August
24, 2009)
Background:Augusta Code provides for the ARC Committee Structure, however, a legal
administration, ordinance and resolution committee is lacking despite a
commission policy that the committee structure be used to evaluate code
amendments. This committee is one typically used in local government and
will evaluate resolutions, ordinances and create efficiency in the
administration of the legal needs of ARC.
Analysis:The Legal Administration, Ordinance and Resolution Committee will be
comprised of 4 persons, the Mayor, Mayor Pro Tem and Super District
Commissioners. If there is a Mayor Pro Tem and the Super District
Commissioner is the same person, the mayor shall appoint the fourth
member of the committee. The Committee shall follow all the rules that
govern the existing committees of the ARC.
Financial Impact:No additional costs to ARC.
Alternatives:Decline to approve evaluation of committee structure and creation of new
Legal Administration, Ordinance and Resolution Committee.
Recommendation:Approve the evaluation and creation of the new committee, as with other
local governments.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 20
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Commission Meeting Agenda
9/1/2009 2:00 PM
Omni Health and Fitness
Department:Human Resources
Caption:Motion to approve Wellness Facility Contract with Omni Health and
Fitness. (Approved by Administrative Services Committee August 24,
2009)
Background:Augusta employees are encouraged to be fit and stay healthy. In our
continuing efforts to provide employees with optimum and affordable
benefits all full-time employees are eligible to enroll in the approved
Wellness Center. Currently over 750 employees are enrolled in Health
Central’s wellness program. It is the goal of the Human Resources
Department to increase this number with the implementation of additional
wellness programs. Employees may be eligible to receive 100%
reimbursement monthly, depending on the number of visits each month.
Analysis:Omni Health and Fitness submitted a proposal to enter into similar
agreements as other wellness facilities (Health Central, Family Y) employee
may attend. The addition of this new facility assists in the goal of increased
participation by affording employees a choice. Omni has two facilities in the
area employees can attend.
Financial Impact:
Alternatives:Do Not Approve Wellness Facility Contract with Omni Health and Fitness.
Recommendation:Approve Wellness Facility Contract with Omni Health and Fitness.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 21
OMNI HEALTH AND FITNESS
WELLNESS PROGRAM
PROPOSAL FOR
RICHMOND COUNTY EMPLOYEES
Wellness programs can benefit your company in many ways. By encouraging a
healthy lifestyle, employers benefit from reduced absenteeism, lower health and
insurance costs, and higher levels of job performance. Additional benefits include
improved employee morale and work relationships, a reduction in stress, and fewer
workplace injuries. We at The Omni want to provide you with the tools you need to
make the Richmond County Employees wellness program a success.
We understand that the biggest hurdle to overcome on your employees’ path to
good health is establishing a routine that agrees with their busy schedule. There are many
reasons people struggle when trying to engage in a fitness program. Lack of time, lack of
knowledge, and being intimidated by the health club environment are very common
reasons for not following through. We have many features to try to minimize or
eliminate these particular concerns.
The Omni is open twenty-four hours a day, Monday through Friday, 8:00 AM to
8:00 PM Saturday, and 10:00 AM to 6:00 PM on Sunday. We have staffed child care
services available seven days a week with organized games and fitness related activities
to keep your children active as well. Your employees will have access to both of our
facilities; one is conveniently located in the heart of Augusta, about two blocks from Best
Buy at 3637 Walton Way Extension, and the other is in Evans at 4408 Evans to Lock
Road a block from Lowes Hardware.
There are many positive and negative factors or behaviors that affect your training
progress. How to eat, how often should you work out, and what is the correct way to
perform a given exercise are some of the many questions your employees may have. Our
staff is well educated and experienced with exercise and nutrition. We also have the most
successful personal training program in Augusta. This is a great tool for someone who
has preexisting injuries, is training for a specific goal or just wants maximum results in
the least amount of time possible. Our personal training packages include everything you
need, from your workout routine to your nutrition plan, to make your program a success.
Group fitness classes offer variety to your employees’ workout and give them the
support they need to reach their goals. The Omni Club has over 100 group fitness classes
every week made up of almost thirty different class types. We print out a new class
schedule each month and there are no additional fees or sign up required to participate.
The Omni Club has complete equipment lines from Life Fitness, Hammer
Strength, and Free Motion, and over 4000 square feet of free weights at each location.
We have a broad selection of cardiovascular training machines including treadmills,
ellipticals, stair climbers, stationary bikes, and rowing machines. All of our cardio
equipment at our Evans location is equipped with Cardio Theater with cable television.
I have included your corporate rates on the following page. Thank you very much
for the opportunity to earn your business.
Attachment number 1
Page 1 of 2
Item # 21
MEMBERSHIP RATE STRUCTURE
• 12 Month, Monthly: $32.00 a month
• 12 Month Family add on: $25.00 a month per person
(Husband, Wife or child under 21 in one house hold)
• 12 Month Family Membership:$79.00 a month (+$47)
(The family membership includes all family members in one house hold)
• No Join Fees
STANDARD MEMBERSHIP RATES
• 12 Month Monthly: $179.00 to join and $49.00 a month
• Family Add On: $79.00 to join and $32.00 a month
• Family Membership: $199.00 to join and $79.00 a month
Lance Smith
General Manager
Omni Health and Fitness
3637 Walton Way Extension
Augusta, GA 30909
706-481-0502
Attachment number 1
Page 2 of 2
Item # 21
Richmond County Employee Benefits
Include:
*24 Hour service Monday through Friday. 8am to 8pm Sat and 10am to 6pm Sun
*Access to BOTH Walton Way and Evans clubs. That’s over 70,000 square feet of
fitness!
*Over 100 Group Fitness classes every week at no extra charge.
*Separate & private all inclusive LADIES ONLY fitness center (Walton Way)
*Changing rooms include saunas, steam rooms, executive lounge areas with plasma
screen TVs, massage chairs and pool tables. (Evans location)
* We have complete fitness equipment lines from Life Fitness, Hammer Strength,
and Free Motion. Both clubs also boast expansive free weight areas.
*We have a wide variety of personal training packages available. Ask us about our
POWER PLATE training sessions! All of our personal training packages include
nutritional consultation and custom meal plan design. Omni has the most successful
training program in Augusta!
*Over 80 pieces of cardio equipment at each location including Cycles, Ellipticals,
Treadmills, Stair Masters, and much more. Our Evans location has Cardio Theater
with Cable on every cardio piece.
*Separate spin rooms for cycle classes at both locations.
*Complimentary towel service.
*Child care is available 7 days a week.
Please call me at 706-481-0502 for a personal tour of our facility!
Lance Smith
General Manager
Omni Health and Fitness
3637 Walton Way Ext
Augusta, GA 30909
Attachment number 2
Page 1 of 1
Item # 21
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Page 5 of 5
Item # 21
Commission Meeting Agenda
9/1/2009 2:00 PM
Resolution Authorizing the Settlement of Dr. Ji Cheng, Decedent
Department:Administrative Services
Caption:Motion to approve resolution authorizing the settlement of all Claims in a
Personal Injury, Wrongful, Death and Survivorship Claim for Dr. Ji Cheng,
Decedent. (Approved by Administrative Services Committee August
24,2009)
Background:See attached Resolution.
Analysis:General Counsel considers it to be in the best interests of Augusta-
Richmond County to resolve this matter and recommends that pay the
Claimant to settle all claims of Claimant against Augusta-Richmond County
arising out of the alleged facts.
Financial Impact:The County Administrator is authorized to pay a total sum of Four Hundred
and Ten Thousand Dollars to Mr. Chaohui Wu, individually, and as
Administrator of the Estate of Dr Ji Cheng and his legal respresentative at
the direction of the General Counsel.
Alternatives:Deny Resolution
Recommendation:Approve Resolution
Funds are Available in
the Following
Accounts:
to be appropriated from Reserve of Extraordinary losses - dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Resolution – Dr. Ji Cheng
1
RESOLUTION
RESOLUTION AUTHORIZING THE SETTLEMENT OF ALL CLAIMS IN A
PERSONAL INJURY, WRONGFUL DEATH AND SURVIVORSHIP CLAIM
FOR DR. JI CHENG, DECEDENT, IN THE AGGREGATE AMOUNT OF FOUR
HUNDRED AND TEN THOUSAND DOLLARS ($410,000.00);
AUTHORIZING THE COUNTY ADMINISTRATOR TO DISBURSE THE
AMOUNT OF $410,000.00; WAIVING AUGUSTA-RICHMOND COUNTY
CODE OF ORDINANCES SECTIONS IN CONFLICT FOR THIS INSTANCE
ONLY; AND FOR OTHER PURPOSES.
WHEREAS, On March 10, 2008, an Augusta City-County Transit Authority bus
driver, Albert Smith, collided with Dr. Cheng, decedent, in a motor vehicle accident, (the
accident”); and
WHEREAS, decedent was a pedestrian in or near the cross walk of the
intersection of Fifteenth Street and Laney Walker Boulevard, Augusta, Richmond
County, Georgia, at the time of said accident;
WHEREAS, said driver, while acting in the course and scope of his employment,
is alleged to have negligently failed to see decedent as he entered the intersection and
struck the decedent;
WHEREAS, decedent died as a result of injuries she received in the accident;
WHEREAS, decedent is believed to have experienced pain and suffering and her
estate has incurred medical bills, funeral expenses, and attendant expenses as a result of
the accident;
WHEREAS, Claimant, decedent’s widower and surviving spouse, seeks damages
for loss of consortium and the full value of the life of the decedent, and damages for
claims of nuisance, negligent hiring, retention and supervision;
WHEREAS, Claimant, Mr. Chaohui Wu, individually, and as Administrator of the
Estate of Dr. Ji. Cheng, through his legal representative, has timely submitted notice
pursuant to O.C.G.A. §§ 36-11-1 and 36-33-5;
WHEREAS, Claimant has agreed to settle all claims and potential claims against
the consolidated government of Augusta-Richmond County, its officers, employees,
successors and agents, the Augusta City-County Transit Authority, and Albert Smith, for
the sum of $410,000.00 for any and all claims arising out of the accident referenced
herein;
WHEREAS, Claimant has agreed to indemnify and hold harmless the
consolidated government of Augusta-Richmond County, its officers, employees,
successors and agents, the Augusta City-County Transit Authority, and Albert Smith, for
Attachment number 1
Page 1 of 3
Item # 22
Resolution – Dr. Ji Cheng
2
any and all claims which may be brought by any other parties arising out of the accident
referenced herein;
WHEREAS, the General Counsel considers it to be in the best interests of
Augusta-Richmond County to resolve this matter and recommends that it pay the
amount of Four Hundred and Ten Thousand Dollars ($410,000.00) to Claimant to
settle all claims of Claimant against Augusta-Richmond County arising out of the alleged
facts;
WHEREAS, Augusta-Richmond County, Augusta-Richmond County Transit
Authority, and Augusta-Richmond County Transit Authority bus driver Albert Smith
admit no liability;
NOW, THEREFORE, BE IT RESOLVED by the Augusta-Richmond County
Commission
Section 1: The Augusta-Richmond County Commission will settle the claims
of Mr. Chaohui Wu, individually, and as Administrator of the Estate
of Dr. Ji. Cheng for the aggregate amount of Four Hundred and Ten
Thousand Dollars ($410,000.00).
Section 2: The County Administrator is authorized to pay a total sum of Four
Hundred and Ten Thousand Dollars ($410,000.00) to Mr. Chaohui
Wu, individually, and as Administrator of the Estate of Dr. Ji.
Cheng and his legal representative at the direction of the General
Counsel from the account of 6110152135523273. Payment shall be
in the form of a check payable to Chaohui Wu and his legal
representative.
Section 3: To the extent that any section of the AUGUSTA CODE is in conflict
herewith, that subsection is waived for this instance only.
Adopted this ___ day of August, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Certification
Attachment number 1
Page 2 of 3
Item # 22
Resolution – Dr. Ji Cheng
3
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Resolution was duly adopted by the Augusta-Richmond County Commission
on August __, 2009 and that such Resolution has not been modified or rescinded as of
the date hereof and the undersigned further certifies that attached hereto is a true copy
of the Resolution which was approved and adopted in the foregoing meeting(s).
Lena J. Bonner, Clerk of Commission
Attachment number 1
Page 3 of 3
Item # 22
Commission Meeting Agenda
9/1/2009 2:00 PM
Renewal and/or Request for Proposal for Health Services Agreement for Inmates
Department:Sheriff's Department
Caption:Motion to approve the renewal of the Health Services Agreement for
Inmates. (Approved by Public Safety & Finance Committees August 24,
2009)
Background:Augusta, Georgia currently contracts with Correctional Medical Services,
Inc. (CMS) to provide comprehensive medical care to the inmates at the
Charles B. Webster Detention Facility, the Augusta-
RichmondCountyLawEnforcementCenter (Richmond County Jail), and the
Augusta-Richmond County Correctional Institution. This contract was dated
December 3, 2002 and went into effect January 1, 2003. The original term of
the contract was for one year. The contract provided that it would be
renewed annually for one year terms unless either party provided written
notice of non-renewal to the other party at least ninety days prior to the
expiration of the then existing term. The contract has been extended for one
year terms for the calendar years 2004, 2005, 2006, 2007, 2008 and 2009.
Last year, there was consideration to terminate the contract and to
place the contract out for bid again. However, CMS offered a deal if
Augusta would renew the contract for an additional year. The original
contract provides for annual increases based upon change in the United
States Department of Labor consumer price index plus an additional 2% and
an increase in the per diem rate for each inmate in excess of the inmate
population referenced in the contract. (1,275 inmates). Last year, CMS
offered to extend the contract for an additional year at no additional price
increase. In other words, they would perform the same services in 2009 for
the same price Augusta paid in 2008. The Commission decided to accept
CMS’s offer and an amendment was entered into extending the contract
through the calendar year 2009 at the same price as paid in 2008. A copy of
the original contract and the amendment is attached hereto. Pursuant
to correspondence dated July 21, 2009, CMS has again offered to extend the
contract for an additional year and they would again forego any increases in
the contract. In other words, they would perform the services required under
the contract for the same costs as in 2008 and 2009. A copy of that
correspondence is also attached.
Analysis:As noted above, CMS has offered to perform the services under the Health
Services Agreement for the same price as previously done in 2009. This
would mean that Augusta would be paying the same amount for inmate
medical services for the calendar year 2010 as it did in 2009 and 2008, in
other words no increase in three years. According to correspondence from
CMS, this is an approximate savings of $222,338. On previous occasions
when the Health Services Agreement was put out for bid, all the bids were
substantially higher than paid under the previous annual contract. For
Cover Memo
Item # 23
example, the contract with Physicians Health Services effective January 1,
2001 was for a base price of $2.058 million per year. When the contract was
put out for bid for a contract effective January 1, 2003, the winning bid was
for a base price of $3.17 million. It is therefore possible, if not probable, that
the winning bid for this contract if put out for bid this year would involve a
substantial increase over the contract price currently offered by CMS for an
additional one year renewal. However there is no way to know this
definitively. Another consideration is the construction of the new pods at the
Phinizy Road facility. These new pods are expected to be completed in
November of 2010. These new pods will increase our maximum inmate
capacity in the amount of 478 inmates. The Request for Proposals, as well as
the Health Services Agreements are based upon the number of inmates
combined in the three facilities. Based upon past experience, when the new
pods are opened for inmate occupancy, our overall population will quickly
increase to its maximum. Therefore, it is possible, if not likely, that the
proposals will be based on the increased number of inmates in November of
2010. This may well mean that Augusta will be paying for health services
for inmates (in excess of 400) for the first 10 months of 2010 who are not
yet incarcerated. Under the current contract, if we exceed the inmate
population provided in the contract, we pay an additional per diem per
inmate for every inmate over the designated population. It would seem more
economically feasible to renew the CMS contract for one more year, pay the
extra per diem for the last month or two of 2010, and then re-bid the contract
for the year 2011 when we have a consistent maximum population to place
in the Request for Proposal and on which proposed contracts will be based.
However it is possible that an RFP and proposed contracts can be drafted to
somewhat minimize this concern.
Financial Impact:Same as above
Alternatives:See two options below
Recommendation:There are two options: (1) Agree to the offer by CMS to renew the contract
for one additional calendar year at same price with a termination date of
December 31, 2010. Some time around the middle of 2010, issue Request
for Proposals for a new contract with an effective date of January 1, 2011; or
(2) Put the contract out for bid and hope that all the bids do not involve a
substantially higher costs than currently offered by the existing contactor
and make all efforts to draft RFP and contracts to minimize wasteful
spending of taxpayer dollars due to increased populations from the opening
of the new pods.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
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1
AGENDA ITEM
TO: COMMISSION
FROM: JAMES W. ELLISON, COUNSEL FOR SHERIFF STRENGTH
DATE: July 31, 2009
SUBJECT: Renewal and/or Request for Proposal for Health Services Agreement for Inmates
BACKGROUND: Augusta, Georgia currently contracts with Correctional Medical Services,
Inc. (CMS) to provide comprehensive medical care to the inmates at the Charles B. Webster
Detention Facility, the Augusta-Richmond County Law Enforcement Center (Richmond County
Jail), and the Augusta-Richmond County Correctional Institution. This contract was dated
December 3, 2002 and went into effect January 1, 2003. The original term of the contract was
for one year. The contract provided that it would be renewed annually for one year terms unless
either party provided written notice of non-renewal to the other party at least ninety days prior to
the expiration of the then existing term. The contract has been extended for one year terms for
the calendar years 2004, 2005, 2006, 2007, 2008 and 2009.
Last year, there was consideration to terminate the contract and to place the contract out
for bid again. However, CMS offered a deal if Augusta would renew the contract for an
additional year. The original contract provides for annual increases based upon change in the
United States Department of Labor consumer price index plus an additional 2% and an increase
in the per diem rate for each inmate in excess of the inmate population referenced in the contract.
(1,275 inmates). Last year, CMS offered to extend the contract for an additional year at no
additional price increase. In other words, they would perform the same services in 2009 for the
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amendment was entered into extending the contract through the calendar year 2009 at the same
price as paid in 2008. A copy of the original contract and the amendment is attached hereto.
Pursuant to correspondence dated July 21, 2009, CMS has again offered to extend the
contract for an additional year and they would again forego any increases in the contract. In
other words, they would perform the services required under the contract for the same costs as in
2008 and 2009. A copy of that correspondence is also attached.
ANALYSIS and FINANCIAL IMPACT: As noted above, CMS has offered to perform the
services under the Health Services Agreement for the same price as previously done in 2009.
This would mean that Augusta would be paying the same amount for inmate medical services for
the calendar year 2010 as it did in 2009 and 2008, in other words no increase in three years.
According to correspondence from CMS, this is an approximate savings of $222,338.
On previous occasions when the Health Services Agreement was put out for bid, all the
bids were substantially higher than paid under the previous annual contract. For example, the
contract with Physicians Health Services effective January 1, 2001 was for a base price of $2.058
Attachment number 4
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Item # 23
2
million per year. When the contract was put out for bid for a contract effective January 1, 2003,
the winning bid was for a base price of $3.17 million. It is therefore possible, if not probable,
that the winning bid for this contract if put out for bid this year would involve a substantial
increase over the contract price currently offered by CMS for an additional one year renewal.
However there is no way to know this definitively.
Another consideration is the construction of the new pods at the Phinizy Road facility.
These new pods are expected to be completed in November of 2010. These new pods will
increase our maximum inmate capacity in the amount of 478 inmates. The Request for
Proposals, as well as the Health Services Agreements are based upon the number of inmates
combined in the three facilities. Based upon past experience, when the new pods are opened for
inmate occupancy, our overall population will quickly increase to its maximum. Therefore, it is
possible, if not likely, that the proposals will be based on the increased number of inmates in
November of 2010. This may well mean that Augusta will be paying for health services for
inmates (in excess of 400) for the first 10 months of 2010 who are not yet incarcerated. Under
the current contract, if we exceed the inmate population provided in the contract, we pay an
additional per diem per inmate for every inmate over the designated population. It would seem
more economically feasible to renew the CMS contract for one more year, pay the extra per diem
for the last month or two of 2010, and then re-bid the contract for the year 2011 when we have a
consistent maximum population to place in the Request for Proposal and on which proposed
contracts will be based. However it is possible that an RFP and proposed contracts can be drafted
to somewhat minimize this concern.
RECOMMENDATION/ OPTIONS: There are two options: (1) Agree to the offer by CMS to
renew the contract for one additional calendar year at same price with a termination date of
December 31, 2010. Some time around the middle of 2010, issue Request for Proposals for a
new contract with an effective date of January 1, 2011; or (2) Put the contract out for bid and
hope that all the bids do not involve a substantially higher costs than currently offered by the
existing contactor and make all efforts to draft RFP and contracts to minimize wasteful spending
of taxpayer dollars due to increased populations from the opening of the new pods.
James W. Ellison
Counsel for Sheriff Strength
Attachment number 4
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Commission Meeting Agenda
9/1/2009 2:00 PM
David Dupree Steering Committee
Department:Clerk of Commission
Caption:Motion to approve a request from the David Dupree Steering Committee
for city sponsorship through the purchase of tickets for the David Dupree
Tribute Gala subject to funding being available. (Approved by Finance
Committee August 24,2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/1/2009 2:00 PM
Downtown Development Authority - Christmas Lights
Department:Clerk of Commission
Caption:Motion to approve Option I in the amount of $17,000 costs associated with
the 2009 Christmas Light-Up Spectacular subject to identifying a funding
source. (Approved by Finance Committee August 24, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/1/2009 2:00 PM
Garden City Rescue Mission
Department:Clerk of Commission
Caption:Motion to approve a request from the Garden City Rescue Mission
regarding an abatement of 2009 property taxes. (Approved by Finance
Committee August 24, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 26
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Commission Meeting Agenda
9/1/2009 2:00 PM
Resolution Authorizing the Settlement of Dr. Ji Cheng, Decedent
Department:Finance
Caption:Motion to approve resolution authorizing the settlement of all Claims in a
Personal Injury, Wrongful, Death and Survivorship Claim for Dr. Ji Cheng,
Decedent. (Approved by Finance Committee August 24, 2009)
Background:See attached Resolution.
Analysis:General Counsel considers it to be in the best interests of Augusta-
Richmond County to resolve this matter and recommends that it pay the
claimant to settle all claims of Claimant against Augusta-Richmond County
arising out of the alleged facts.
Financial Impact:The County Administrator is authorized to pay a total sum of Four Hundred
and Ten Thousand Dollars to Mr. Chaohui Wu, individually, and as
Administrator of the Estate of Dr. Ji Cheng and his legal representative at
the direction of the General Counsel.
Alternatives:Deny Resolution
Recommendation:Approve Resolution
Funds are Available in
the Following
Accounts:
to be appropriated from Reserve for Extraordinary Losses - dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Commission Meeting Agenda
9/1/2009 2:00 PM
Robert Baker
Department:Clerk of Commission
Caption:Motion to deny a request from Mr. Robert Baker regarding an appeal for the
relief/reduction of the school tax portion of his 2009 property tax bill.
(Approved by Finance Committee August 24, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/1/2009 2:00 PM
Approve Change Order #1 to the existing Design Contract for Augusta Utilities Department Project to Analyze the Lift
Stations for Rehabilitation and Replacement for Fort Gordon
Department:Augusta Utilities Department
Caption:Motion to approve Change Order #1 to the existing design contract to Tetra
Tech RTW, Inc. in the amount of $61,812.00. These funds will be used to
analyze Boardman Lake Sanitary Sewer lift station on Fort Gordon and to
perform a radio path survey for Augusta Utilities to install a radio network
to interface with Fort Gordon’s existing SCADA system.
(Approved Engineering Services Committee August 24, 2009)
Background:The Privatization of Water/Wastewater Utilities contract between Fort
Gordon and Augusta Richmond County was awarded September
2007. Requirements of the contract include executing Initial Capital
Upgrades (ICU) and Renewal and Replacement (R & R) projects for the
water and wastewater systems throughout Fort Gordon. Augusta Utilities
has requested Tetra Tech RTW, Inc. perform a radio path survey to
determine radio type, frequency and proper installations necessary to
network twenty sanitary sewer lift stations and five permanent wastewater
flow meter sites which are located throughout the installation. Augusta
Utilities Department has also identified the need to replace one existing
sanitary sewer lift station. The Boardman Lake lift station is currently
receiving wastewater from six residences and pumps it to a common drain
field. As part of this change order, Tetra Tech RTW, Inc. will design a new
sanitary sewer lift station which will eliminate the common drain field and
discharge wastewater to an existing sanitary sewer main for
treatment.
Analysis:Augusta Utilities Department has evaluated the proposal for additional
engineering services and the radio path survey that has been provided by
Tetra Tech RTW, Inc. The proposal is considered fair and reasonable.
Financial Impact:The amount submitted for the design of this project was $61,812.00.These
funds are available from account 507043410-5425110 / 88880102-5425110
Alternatives:Approve the change order #1 to the existing engineering contract to Tetra
Tech RTW to Analyze the additional Lift Stations for Rehabilitation and
Replacement and Radio Path Study.
Recommendation:Recommend to approve change order #1 of the existing design contract to
analyze the Lift Stations for Rehabilitation and Replacement to Tetra Tech
RTW at $61,812.00
Cover Memo
Item # 29
Funds are Available in
the Following
Accounts:
507043410-5425110 / 88880102-5425110 from account $61,812.00
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/1/2009 2:00 PM
Approve the execution of the Georgia Power easement and Underground Distribution Construction Agreement for the Solid Waste
Facility.
Department:Solid Waste
Caption:Motion to approve the execution of the Georgia Power easement and Underground
Distribution Construction Agreement for the Solid Waste Facility. (Approved by
Engineering Services Committee August 1, 2009)
Background:The Augusta Richmond County Solid Waste Facility is currently under construction
- making necessary upgrades to the facility. No tax dollars are being used to pay for
these upgrades in the facilities and site communications. Parts of these upgrades
include the installation of underground utilities along a section of the property. In
order to complete these activities, Georgia Power requires the execution of a
standard Easement Agreement and a Construction Agreement.
Analysis:The Easement Agreement as well as the Construction Agreement is required to be
executed prior to work commencing on this section of the project. The easement
simply provides for Georgia power access to the underground utilities. The
construction agreement gives permission to Georgia Power to set the electrical
service according to the pre-approved construction plans. The underground utilities
are necessary at this location because of the amount of large equipment that will be
moving around the facility.
Financial Impact:None
Alternatives:1. Approve the execution of the Agreements 2. do not approve the execution of the
Agreements
Recommendation:Alternative 1.
Funds are Available in the
Following Accounts:not applicable
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
9/1/2009 2:00 PM
Determination of whether a portion of Pearl Avenue, Browns Lane, Crescent Lane, and Crescent-Brown Alley serve of substantial
Public for purposes of abandonment
Department:Law Department
Caption:Motion to approve the process to determine that a portion Pearl Avenue, Browns
Lane, Crescent Lane, and Crescent-Brown Alley, as shown on the attached plat and
designated theron as Tracts F, G, H, and I respectively, have ceased to be used by the
public to the extent that no substantial public purpose is served by it, and a public
hearing shall be held regarding the issue of abandonment pursuant to O.C.G.A. § 32-
7-2. (Approved by Engineering Services CommitteeAugust 24, 2009)
Background:
The Salvation Army purchased several properties in efforts to develop the Kroc
Center. In doing so, the Salvation Army became the sole owner of properties
surrounding the subject roads and right-of-ways.
Analysis:The Salvation Army is now the sole owner of the properties surrounding the streets
and right-of-ways under review. The subject roads no longer serve a public benefit,
making them eligible for abandonment. Such abandonment should be subject to any
easements or restrictions deemed necessary by the Augusta-Richmond County
Engineering and Utilities Departments.
Financial Impact:none
Alternatives:(1) Grant motion (2) Deny motion
Recommendation:Deem the subject roads to serve no substantial public purpose and continue
abandonment procedures pursuant to O.C.G.A. § 32-7-2.
Funds are Available in the
Following Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
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Commission Meeting Agenda
9/1/2009 2:00 PM
Downtown Development Authority
Department:Clerk of Commission
Caption:Motion to approve standardized permapave design for tree wells on Broad
Street. DDA will work with the City of Augusta to install with $20,000
SPLOST funding. (Approved by Engineering Services Committee
August 24, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 32
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Commission Meeting Agenda
9/1/2009 2:00 PM
Property Condemnation - Permanent and Temporary Construction Easement
Department:Utilities
Caption:Motion to authorize condemnation to acquire title of a portion of property
for permanent easements and temporary construction easement for the
60107 - Butler Creek Sanitary Sewer Replacement - East Project. PIN:
144-0-021-03-0 and 144-0-021-03-0 Pircle Lane. (Approved by
Engineering Services Committee August 24,2009)
Background:The City has been unable to reach an agreement with the real property
owners. In order to proceed and avoid further delays, it is necessary to
acquire and condemn a portion of the subject property interests. The
required property interests consist of a permanent easement of 2,801 sq. ft.
and temporary easement of 2,572 sq. ft. for 144-0-021-03-2; and permanent
easement of 11,276 sq. ft. The appraised value of the easements if
$3,648.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered within the project budget.
Alternatives:Deny condemnation
Recommendation:Approve condemnation
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: G/L
510043420-5411120 J/L 80260107-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Commission Meeting Agenda
9/1/2009 2:00 PM
Solutia, Inc. Easement Deed
Department:Augusta Utilities Department
Caption:Motion to approve and accept an Easement Deed from Solutia, Inc.
(Approved by Engineering Services Committee August 24, 2009)
Background:The Augusta Utilities Department will be replacing a portion of the Butler
Creek Interceptor, between Doug Barnard Parkway and Highway 56.
The sanitary sewer pipeline will be crossing the property of Solutia, Inc.
Analysis:Solutia agreed to the appraised value of the easement. After the option was
executed and the check prepared, Solutia asked that Augusta agree to the
following deviations from the normal easement deed language: 1. That
Augusta will cause it agents and contractors, entering Solutia's property, to
be insured and to provide evidence of same. 2. That Augusta acknowledge
that Solutia's property contains elevated levels of certain constituents in the
groundwater and that Solutia's representative will be contacted, for an
assessement, prior to entry on the property.
Financial Impact:$17,499 (approved May 2009, check #262980)
Alternatives:Deny motion to approve and accept an Easement Deed from Solutia, Inc.
Recommendation:Approve motion to approve and accept an Easement Deed from Solutia, Inc.
Funds are Available in
the Following
Accounts:
511043420-5411120 80360107-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
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Commission Meeting Agenda
9/1/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on August 18, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 35
Commission Meeting Agenda
9/1/2009 2:00 PM
TEE Center
Department:
Caption:Discuss/update path forward relative to TEE Center. (Requested by
Commissioner Joe Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 36
Commission Meeting Agenda
9/1/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 37