HomeMy WebLinkAbout2009-08-04-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
8/4/2009
2:00 PM
INVOCATION:
Reverend Billy Atkins, Pastor Fleming Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Jakki Coloure Concept Global Group. RE: Beauty Challenge Tour in Augusta.
Attachments
B. Mr. Stanley L. Walker. RE: Introduction of the non profit organization
Development of U-N-I-T-Y.
Attachments
CONSENT AGENDA
(Items 1-31)
PUBLIC SERVICES
1. Motion to approve Augusta Regional Airport 2009 Budget Amendment. (Approved
by Public Services Committee July 28, 2009)
Attachments
2. Motion to approve the following with CSRA RDC for nutrition services for Augusta
- Richmond County: *Final amendment to 2009 Cooperative agreement *2010
Cooperative agreement *First amendment to 2010 Cooperative agreement
(Approved by Public Services Committee July 28, 2009)
Attachments
ADMINISTRATIVE SERVICES
3. Motion to approve a consultant contract for services with Shaw Engineering related
to the ARRA Energy Efficiency and Conservation Block Grant Program, subject to
staff's ability to negotiate a contract with them. (Approved by Administrative
Services Committee July 28, 2009)
Attachments
4. Motion to approve of an Ordinance amending Ordinance No. 6508 which amends the
Augusta-Richmond County Code, Section 2-4-20 to expand the existing Laney-
Walker Enterprise Zone to include Bethlehem Neighborhood. (Approved by
Administrative Services Committee July 28, 2009)
Attachments
5. Motion to approve an Ordinance to amend the Augusta-Richmond County Code Title
Six, Section 6-7-11, relating to liability insurance so as to update the liability
insurance policy requirements that each taxicab business or person hauling passengers
for hire must maintain; to repeal all Code sections and Ordinances and parts of Code
sections and Ordinances in conflict herewith; to provide an effective date and for
other purposes. (Approved by Administrative Services Committee July 28, 2009)
Attachments
FINANCE
6. Motion to approve a grant agreement with the Georgia Department of Natural
Resources for the production of a historic resources survey of the Harrisburg-West
End Historic District, Phase Two. (Approved by Finance Committee July 28, 2009)
Attachments
7. Motion to increase the rates for providing street lights in the suburban districts.
(Approved by Finance Committee July 28, 2009)
Attachments
8. Motion to approve recommended listing of SPLOST VI Projects to bond in the
amount of $34.4 million with the deletion of the storm water utility program and the
addition of $2M for the planning and architecture for the Webster Detention Center.
(Approved by Finance Committee July 28, 2009)
Attachments
9. Motion to approve the request for transfer of funds from Object Code 5239112 to
5111210 within the Law Department Budget as requested for the summer interns and
the allocation of $300,000 from Contingency funds for the payment of legal fees for
outside counsel and authorized up to an additional $300,000 from fund balance with
periodic reports to update the committee as to what is required to continue county-
wide legal services through calendar year 2009. (Approved by Finance Committee
July 28, 2009)
Attachments
10. Motion to approve the transfer of County surplus property located at 5001 Deer Trail
Es. to the Land Bank Authority who has a potential purchaser. (Approved by
Finance Committee July 28, 2009)
Attachments
ENGINEERING SERVICES
11. Motion to approve the list of streets proposed for submittal to the Georgia
Department of Transportation for inclusion in 2010 LARP. (Approved by
Engineering Services Committee July 28,2009)
Attachments
12. Motion to approve award of Construction Contract to SITEC, LLC in the amount of
$27,005.00 for the 3rd Avenue and Nellieville Road Guardrail project, subject to
receipt of signed contracts and proper bonds as requested by the Augusta, GA
Engineering Department. Funding in the amount of $27,005.00 is available in Urban
SPLOST PHASE III for the project construction. (Approved by Engineering
Services Committee July 28, 2009)
Attachments
13. Motion to approve the execution of two Relocation Agreements from Georgia Power
and approve their request for payment in the amount of $24,734 to relocate their
distribution facilities concerning the improvements to Alexander Drive, CPB #323-
041110-296823215 Change Number Nine. Funds are available in the project Right of
Way account to be transferred to the utility account. (Approved by Engineering
Service Committee July 28, 2009)
Attachments
14. Motion to approve CPB #323-04110-296823215 Supplemental Agreement Number
Six and Change Number Eight and on the Alexander Drive project as requested by the
Engineering Department with Cranston Engineering Group in the amount of $71,530
for changes to the median opening locations in the vicinity of the Kroger shopping
center and redesign of the drainage associated with these changes to the discharge
locations at Rock Creek. Funds are available in the project Right of Way account
($65,050) and Augusta Utilities account ($6,480) to be transferred to the project
Engineering account. (Approved by Engineering Services Committee July 28,
2009)
Attachments
15. Motion to approve award of Construction Contract to Sunbelt Structures, Inc. in the
amount of $157,320.25 for the Broad Street Bus Terminal Improvements Project (St.
Sebastian Way/Greene Street/15th Street), subject to receipt of signed contracts and
proper bonds as requested by the Augusta, GA Engineering Department. Funding in
the amount of $157,320.25 with $71,220.25 from SPLOST Phase IV, and $86,100.00
from Georgia Department of Transportation for project construction. (Approve by
Engineering Services Committee July 28, 2009)
Attachments
16. Motion approve bid award of Construction Contract to Tommy L. Griffin Plumbing
and Heating Company in the amount of $3,162,281.57 for the D’Antignac Street
Drainage Improvements Project, Capital Project Budget subject to receipt of a
detailed project schedule, a contractor’s project team approved by the Engineering
Department, a traffic control plan, a staging plan, signed contract(s) and proper
bonds. Funding is available upon Commission approval of the Re-Appropriation of
Funds. (Approved by Engineering Services Committee July 28, 2009)
Attachments
17. Motion to approve Georgia Power Company Governmental Encroachment
Agreement for Easement #31129. (Approved by Engineering Services Committee
July 28, 2009)
Attachments
18. Motion to approve Georgia Power Company Governmental Encroachment
Agreement #31162. (Approved by Engineering Services Committee July 28,
2009)
Attachments
19. Motion to approve Georgia Power Company Easement Deed #11204. (Approved by
Engineering Services Committee July 28, 2009)
Attachments
20. Motion to authorize execution of Change Order #2 in an amount not to exceed $
170,567.00 to Crowder Construction for additional work at the Goodrich Street Raw
Water Pumping Station. (Approved by Engineering Services July 28, 2009)
Attachments
21. Motion to award Design Consultant Services Agreement to WR Toole Engineers,
Inc. for the Capital Project Budget in the amount of $589,129.00 for the Marks
Church Road Reconstruction. Funding is available in SPLOST Phase V on the Marks
Church Road Improvement project for the Engineering Department. (Approved by
Engineering Services Committee July 28, 2009)
Attachments
22. Motion to approve CPB # 323-041110-296823603, Supplemental Agreement
Number Two, and Change Number One for the subject project with Hussey, Gay,
Bell and DeYoung, Inc. in the amount of $36,230.00 with changes associated with the
survey, design and construction phase consulting services as related to water and
sanitary sewer mains in the area of the Marvin Griffin Road project as requested by
the Augusta, GA Engineering Department. Funds are available in Augusta Utilities
project account. (Approved by Engineering Services Committee July 28,2009)
Attachments
23. Motion to approve Capital Project Budget Change Number Five and Change Order
Number One in the amount of $711,152.00 with Mabus Brothers Construction, Inc.
for the Morgan Road Improvements Project CPB 323-041110-296823665. This
Change Order is for services associated with construction of new sanitary sewer and
existing water system upgrades on the Morgan Road project. Funding is available in
Augusta Utilities account 507043420-5425210/80900020-5425210. (Approved by
Engineering Servcies Committee July 28, 2009)
Attachments
24. Motion to approve an Option for the purposes of acquiring an easement between Attachments
Eagle Parts & Products, Inc., as owner, and Augusta, Georgia, as optionee, in
connection with the Marvin Griffin Road Improvement Project, (461 sq. ft.)
permanent construction and maintenance easement and (5,725 sq. ft.) of temporary
construction easement from the property located at: 1411 Marvin Griffin Road,
private, at the purchase price of $1,600.00. (Approved by Engineering Services
Committee July 28, 2009)
25. Motion to approve an Option for the purposes of acquiring an easement between
Marvin Griffin Road Investments, LLC, as owner, and Augusta, Georgia, as optionee,
in connection with the Marvin Griffin Road Improvement Project, (1,277 sq. ft.)
permanent construction and maintenance easement and (3,051 sq. ft.) of temporary
construction easement from the property located at: 1405 Marvin Griffin Road,
private, at the purchase price of $700.00. (Approved by Engineering Services
Committee July 28, 2009)
Attachments
26. Motion to approve an Option for the purposes of acquiring a Right-of-Way between
Marvin Griffin Road Investments, LLC, as owner(s), and Augusta, Georgia, as
optionee, in connection with the Marvin Griffin Road Improvement Project, (2,776
sq. ft.) in fee and (425 sq. ft.) of permanent construction and maintenance easement,
more of less; and (7,950 sq. ft.) of temporary construction easement from property
located at: 1401 Marvin Griffin Road, private, at the purchase price of $2,700.00.
(Approved by Engineering Services Committee July 28, 2009)
Attachments
27. Motion to approve the Re-Appropriation of Funds on SPLOST projects that were
programmed for The Engineering Department. These projects, important at one time,
were either constructed under other projects or undefined. Augusta Engineering
Department is ready to construct critical projects but lack funding. In order to
construct these projects, the funding for the projects listed below will need to be
redirected. (Approved by Engineering Services Committee July 28, 2009)
Attachments
28. Motion to approve Augusta-Richmond County urban and suburban roadway
resurfacing list. Funding in the amount of $5,672,706.31 for the Capital Project
Budget is available in SPLOST Phase III and IV respectively. (Approved by
Engineering Services Committee July 28, 2009)
Attachments
29. Motion to supplement the city’s contract with GTS in the amount of $68,355 to
cover the additional costs associated with upgrading the city’s traffic camera system.
Funding is available in account 272-041710-5311610. (Approved by Engineering
Services Committee July 28, 2009)
Attachments
30. Motion to authorize condenmnation to acquire title of a portion of property for
temporary construction easement for the 5020 Horsepen Sanitary Sewer, Phase 2
Attachments
PIN: 128-0-146-00-0 3419 Nance Blvd. (Approved by Engineering Service
Committee July 28, 2009)
PETITIONS AND COMMUNICATIONS
31. Motion to approve the minutes of the regular meeting of the Commission held on
July 21, 2009 and Special Called meeting held July 28, 2009.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/4/2009
AUGUSTA COMMISSION
REGULAR AGENDA
8/4/2009
(Items 32-35)
PLANNING
32. Z-09-38 – A request for concurrence with the Augusta-Richmond County Planning
Commission to deny a petition by Dwight Miller, on behalf of Mistry 21 Investments
LLC and Arvind Patel, requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone R-MH(Manufactured Home Residential) affecting property
containing approximately .24 acres and is the rear yard of 3527 Bullock Avenue. (Part
of Tax Map 120-0-161-02-0) DISTRICT 5 (Deferred from the July 21, 2009
Commission meeting)
Attachments
ADMINISTRATIVE SERVICES
33. Motion to ratify Augusta's application/request submission for a grant award from
HUD's Neighborhood Stabilization Program 2 in association with the American
Reinvestment and Recovery Act. (No recommendation from Administrative
Services Committee July 28, 2009)
Attachments
34. Motion to approve a Resolution in support of hosting the 2010 Georgia Downtown
Conference and Annual Awards Ceremony in Augusta-Richmond County.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
Upcoming Meetings
www.augustaga.gov
C. Personnel.
35. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
8/4/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Billy Atkins, Pastor Fleming Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
8/4/2009 2:00 PM
Jakki Coloure Concept Global Group
Department:
Caption:Jakki Coloure Concept Global Group. RE: Beauty Challenge Tour in
Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Commission Meeting Agenda
8/4/2009 2:00 PM
Stanley L. Walker
Department:
Caption:Mr. Stanley L. Walker. RE: Introduction of the non profit organization
Development of U-N-I-T-Y.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 5
Item # 3
Attachment number 1
Page 2 of 5
Item # 3
Attachment number 1
Page 3 of 5
Item # 3
Attachment number 1
Page 4 of 5
Item # 3
Attachment number 1
Page 5 of 5
Item # 3
Commission Meeting Agenda
8/4/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-38 – A request for concurrence with the Augusta-Richmond County
Planning Commission to deny a petition by Dwight Miller, on behalf of
Mistry 21 Investments LLC and Arvind Patel, requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone R-MH(Manufactured
Home Residential) affecting property containing approximately .24 acres
and is the rear yard of 3527 Bullock Avenue. (Part of Tax Map 120-0-161-
02-0) DISTRICT 5 (Deferred from the July 21, 2009 Commission
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Commission Meeting Agenda
8/4/2009 2:00 PM
2009 Budget Amendment
Department:Augusta Regional Airport
Caption:Motion to approve Augusta Regional Airport 2009 Budget Amendment.
(Approved by Public Services Committee July 28, 2009)
Background:During the 2009 budget process, the airport estimated revenues and
expenditures based on the latter part of 2007 and early 2008 activity.
Analysis:The budget will be amended to more accurately reflect the current activity
and trend, which includes adjusting airport revenue and expenses, the most
significant being fuel.
Financial Impact:The impact of this amendment decreases fuel gross profit by approximately
$562,000 and as an offset to this, operating expenses are decreased by
approximately $498,000. With the completion of the new terminal in 2008,
depreciation, a non-operating expense, is being increased by $700,000. As a
result of the growth in enplanements, parking revenue is also increasing by
$125,000.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
Various expense and revenue items. Please see attachment.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 8
Item # 5
Attachment number 1
Page 2 of 8
Item # 5
Attachment number 1
Page 3 of 8
Item # 5
Attachment number 1
Page 4 of 8
Item # 5
Attachment number 1
Page 5 of 8
Item # 5
Attachment number 1
Page 6 of 8
Item # 5
Attachment number 1
Page 7 of 8
Item # 5
Attachment number 1
Page 8 of 8
Item # 5
Commission Meeting Agenda
8/4/2009 2:00 PM
CSRA RDC Cooperative agreements
Department:Recreation and Parks
Caption:Motion to approve the following with CSRA RDC for nutrition services for
Augusta - Richmond County: *Final amendment to 2009 Cooperative
agreement *2010 Cooperative agreement *First amendment to 2010
Cooperative agreement (Approved by Public Services Committee July
28, 2009)
Background:Recreation and Parks has operated senior nutrition services for Augusta-
Richmond County since 2004, thru a cooperative agreement with CSRA
RDC for grant funding to pay for @90% of the cost of the program.
Analysis:The first amendment for 2010 adds over $175,000 for meals in grant
funding from Stimulus funds.
Financial Impact:See attached documents
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
220054322 5711110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Attachment number 2
Page 1 of 1
Item # 6
Attachment number 3
Page 1 of 1
Item # 6
Commission Meeting Agenda
8/4/2009 2:00 PM
ARRA Energy Efficiency and Conservation Block Grant Program
Department:Planning Commission
Caption:Motion to approve a consultant contract for services with Shaw
Engineering related to the ARRA Energy Efficiency and Conservation
Block Grant Program, subject to staff's ability to negotiate a contract
with them. (Approved by Administrative Services Committee July 28,
2009)
Background:The City qualifies for and submitted an application for a formula based
block grant for $1.96 million from the Department of Energy. The grant
application provided for the use of a consultant to develop an energy plan,
monitor the performance of the improvements funded by the grant, and to
find other funding options. These activities are all requirements of the grant
and they are beyond the expertise of staff. Through the Procurement
Department we circulated a Request for Proposals as approved by the
Commission on June 16, 2009, and subsequently short listed two consultants
for interviews which will be conducted on Friday, July 24, 2009. The
selection committee consisting of Transit, Procurement, Landfill, Planning
and Facilities, will make a recommendation after the interviews and make it
known to the Committee before the close of business on Friday, July 24,
2009. This schedule is driven by the requirements of the Recovery Act.
Analysis:This work must be done by a consultant in order to receive the grant which
will save energy and operating cost for the City. The committee will
recommend the best consultant for the task after interviews on Friday, July
24, 2009. Of particular concern is how the performance monitoring will be
conducted and all proposals were unclear on this issue.
Financial Impact:All funding will come from the Energy Efficiency and Conservation Block
Grant from DOE
Alternatives:Hire the consultant recommended by the committee, hire another consultant,
or forfeit the grant.
Recommendation:Hire the consultant who will be recommended on Friday, July 24, 2009
Funds are Available in
the Following
Accounts:Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
8/4/2009 2:00 PM
Enterprise Zone Expansion - LW/Bethlehem
Department:Housing and Community Development Department
Caption:Motion to approve of an Ordinance amending Ordinance No. 6508 which
amends the Augusta-Richmond County Code, Section 2-4-20 to expand the
existing Laney-Walker Enterprise Zone to include Bethlehem
Neighborhood. (Approved by Administrative Services Committee July
28, 2009)
Background:In 1997, the Georgia General Assembly created the “Georgia Enterprise
Zone Employment Act of 1997”. The purpose of this act was to allow local
governments the opportunity to designate one or more geographic areas as
enterprise zones in order to revitalize economic development of the
designated area. In such enterprise zone, local ad valorem taxes, occupation
taxes, license fees and other local fees and taxes, except local sales and use
taxes may be exempted or reduced to qualified business and service
enterprises. On May 21, 2002, the Commission designated the Laney-
Walker neighborhood as an Enterprise Zone, which Augusta provides tax
incentives and other incentives to encourage new growth in businesses and
housing. The primary incentive is to provide 10 years of tax breaks for
qualifying businesses. To qualify for the incentives, businesses must
increase employment by five or more full time jobs and maintain the jobs
for the duration of the tax exemption. To qualify for tax exemption for the
housing enterprise zone, the value of the improvements must exceed the
value of the land by a ratio of five to one. This includes new residential
construction, residential rehabilitation or other rehabilitation to an existing
structure. On March 27, 2009, HUD approved the City’s Neighborhood
Revitalization Strategic Plan for Laney-Walker and Bethlehem
neighborhoods. We are requesting that the Laney-Walker Enterprise Zone
be expanded to include Bethlehem neighborhood. Based on research
performed by Asset Property Disposition, Inc. the expanded boundaries
meet the criteria for designation as an Enterprise Zone (see Attachment). It
meets the poverty rate, unemployment, general distress and
underdevelopment criteria.
Analysis:Because the City’s current targeted areas are Laney-Walker and Bethlehem,
including Bethlehem in the Laney-Walker Enterprise Zone will make
available incentives for businesses and housing to locate in these areas.
Revitalization comes in all forms and this would be an inducement to
populate the two (2) neighborhoods economically.
Financial Impact:
Alternatives:None recommended.
Cover Memo
Item # 8
Recommendation:Approve revised Ordinance No. 6508 Amending the Augusta-Richmond
County Code, Section 2-4-20 Expanding the Existing Laney-Walker
Enterprise Zone to include Bethlehem Neighborhood and such to be known
as The Laney-Walker/Bethlehem Zone.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Asset Property Disposition, Inc. Page 1
LLAANNEEYY WWAALLKKEERR//BBEETTHHLLEEHHEEMM EENNTTEERRPPRRIISSEE ZZOONNEE DDEESSIIGGNNAATTIIOONN
AREA ELIGIBILITY CRITERIA
In order for the Laney Walker/Bethlehem Enterprise Zone area to be eligible for
designation, it has to meet three of the four criteria listed in the Enterprise Zone
Employment ACT – OCGA. Each criteria and a description of its requirements is
provided below.
x Poverty Rate: Each census block group within the enterprise zone must have
a poverty rate of at least 20%. Block groups with no population count meet
the requirement.
x Unemployment: 1) The nominated area must have for the preceding
calendar year an unemployment rate 10% higher than the state average
unemployment or 2) There must be evidence of adverse economic
conditions brought about by significant job dislocation within the nominated
area.
x General Distress: There must be evidence of adverse conditions other than
poverty and unemployment, which may include, but limited to, a high
incidence of crime, abandoned or dilapidated structures, deteriorated
infrastructure, and substantial population decline.
x Underdevelopment: There must be evidence of development activity, or
lack thereof, through land disturbance permits, business license fees, building
permits, development fees, or other similar data indicating the level of
development in the nominated area is at least 20% lower than the
development activity within the local government’s jurisdiction.
The Laney Walker/Bethlehem Enterprise Zone Area is eligible for designation
based on poverty rate, unemployment, and general distress. Below is a
description of each criterion that establishes its eligibility for designation.
CRITERIA A – POVERTY RATE
Census Tracts in the nominated area represent some of Augusta’s poorest
census tracts in terms of family household incomes. All the census tract and
block groups selected for the nomination falls within the top quarter of
households with median incomes below 80% of the median family income.
Approximately 11% of the households in the greater Augusta-Richmond area
have incomes less than $10,000. The target census tracts and block groups
Attachment number 1
Page 1 of 8
Item # 8
Asset Property Disposition, Inc. Page 2
have over 80% low- to moderate-income households. Approximately 47% of the
families are living below poverty level as compared to approximately 16% in the
greater Augusta-Richmond area.
Laney Walker Neighborhood
During the years 1990 through 2008, the majority of the households in the Laney
Walker neighborhood had incomes ranging from $0 to $15,000. This was
followed by household with incomes ranging from $15,000 to $24,999. In 1990,
73.6% of the households in the Laney Walker neighborhood had incomes
$15,000 and below. By the year 2007, this number decreased to 47%. The
households with incomes from $15,000 to $24,999 represented 14.5% and
increased to 20% by the year 2008.
Bethlehem Neighborhood
During the years 1990 through 2008, the majority of the households in the
Bethlehem neighborhood also had incomes ranging from $0 to $15,000. This was
also followed by the household with incomes ranging from $15,000 to $24,999. In
1990, 68.7% of the households in the Bethlehem neighborhood had incomes
$15,000 and below. By the year 2008, this number decreased to 49.3%. The
households with incomes from $15,000 to $24,999 represented 19.5% and
increased slightly to 20.2% by the year 2008.
Attachment number 1
Page 2 of 8
Item # 8
Asset Property Disposition, Inc. Page 3
Table 1.
Laney Walker/Bethlehem Neighborhoods Enterprise Zone Designation
(Low-to-Moderate Block Groups/Below 80% of Median Family Income)
Census Tracts Block Groups Population % of Low Mod H/H
7 1 299 68.5%
7 2 523 64.9%
7 3 442 86.6%
9 1 605 85.1%
9 2 509 94.9%
9 3 459 72.5%
14 1 324 85.6%
14 2 1,551 91.3%
14 3 667 70.9%
15 1 373 60.4%
15 2 744 85.5%
15 3 519 76.1%
Total 7,015
CRITERIA B – UNEMPLOYMENT
Census Data indicates, by the year 2008, the unemployment rate in the Laney
Walker neighborhood was 4.1% higher than the State’s 6.9%, while the
Attachment number 1
Page 3 of 8
Item # 8
Asset Property Disposition, Inc. Page 4
unemployment rate in the Bethlehem neighborhood was 18.4% higher than the
State.
During the years 1990 to 2008, unemployment in the Laney Walker
neighborhood decreased from 18.4% to 11%. This represents a 40.3% decrease.
However, unemployment in the Bethlehem neighborhood significantly increased
from 11.6% to 25.3%. This represents a 118.1% increase. Unemployment in the
State increase by only 22.5%.
During the same time period, employment in the Laney Walker neighborhood
increase from 81.8% to 86.7%. This represents a 6.1% increase. However,
employment in the Bethlehem neighborhood decreased from 88.3% to 72.9%.
This represents a 17.4% decreased. Employment on the State also decreased
from 92.2% to 91.8%, representing a .4% decrease.
Attachment number 1
Page 4 of 8
Item # 8
Asset Property Disposition, Inc. Page 5
CRITERIA D – GENERAL DISTRESS
Declining Population and Households
During the years 1990 to 2008, the total population in the Laney Walker
decreased by 25.8%, decreasing from 4,850 to 3,599. While, the number of
households decreased for 1,899 to 1,321, representing a 30.4% decrease. The
population in the Bethlehem neighborhood also decreased from 4,465 to 3,566.
This represents a 20.1% decrease. While, the number of households also
decreased from 1,784 to 1,443, representing a 19.1% decrease. However, the
State’s population increased from 6,478,221 to 9,727,131, representing a 50.2%
increase. While, the number of households increased from 2,366,607 to
3,495,280, representing a 47.7% increase.
Poor to Dilapidated Building Conditions
According to a windshield survey of 2100 parcels, 53% of the parcels in the
Laney Walker neighborhood are in poor to dilapidated conditions, including
vacant land (26%). Only 32% is in good condition and 11% is in fair condition. Of
the 1504 parcels in the Bethlehem neighborhood, 78% is in poor to dilapidated
Attachment number 1
Page 5 of 8
Item # 8
Asset Property Disposition, Inc. Page 6
conditions, including vacant land (34%). Only 5% is in good condition and 13% is
in fair condition.
Of the total parcels in the combined Laney Walker and Bethlehem
neighborhoods, 64% is in poor to dilapidated conditions, 30% is vacant land.
Land and Building Vacancy Rate
Of 2100 parcels surveyed in the Laney Walker neighborhood, 41% of the parcels
are either unoccupied structures or vacant land. Of the 1504 parcels in the
Bethlehem neighborhood, 53% of the parcels are either unoccupied structures
or vacant land.
Of the total parcels in the combined Laney Walker and Bethlehem
neighborhoods, 46% are either unoccupied structures or vacant land.
Attachment number 1
Page 6 of 8
Item # 8
Asset Property Disposition, Inc. Page 7
High Incidents of Crime
A crime analysis was conducted that included crimes such as theft (auto and
property), arson, assault (simple, aggravated with gun, and other), drugs
(narcotic substance), criminal trespassing, and larceny. There were a total of
482 crimes recorded in the Sheriff’s crime database for the Laney Walker and
Bethlehem neighborhoods combined. This crime data indicates that out of the
482 crimes, 121 were for criminal trespassing and 113 for larceny. This was
followed by 103 drug crimes. The crime that was least represented in the
neighborhoods was Arson with four calls.
Attachment number 1
Page 7 of 8
Item # 8
Asset Property Disposition, Inc. Page 8
Attachment number 1
Page 8 of 8
Item # 8
Commission Meeting Agenda
8/4/2009 2:00 PM
HUD Neighborhood Stabilization Program 2
Department:
Caption:Motion to ratify Augusta's application/request submission for a grant award
from HUD's Neighborhood Stabilization Program 2 in association with the
American Reinvestment and Recovery Act. (No recommendation from
Administrative Services Committee July 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 4
Item # 9
Attachment number 1
Page 2 of 4
Item # 9
Attachment number 1
Page 3 of 4
Item # 9
Attachment number 1Page 4 of 4
Item # 9
Commission Meeting Agenda
8/4/2009 2:00 PM
Ordinance to amend the Augusta, GA Code Ttle Six, Section 6-7-11, relating to Liability Insurance for Taxicabs
Department:License and Inspection Department
Caption:Motion to approve an Ordinance to amend the Augusta-Richmond County
Code Title Six, Section 6-7-11, relating to liability insurance so as to update
the liability insurance policy requirements that each taxicab business or
person hauling passengers for hire must maintain; to repeal all Code sections
and Ordinances and parts of Code sections and Ordinances in conflict
herewith; to provide an effective date and for other purposes. (Approved by
Administrative Services Committee July 28, 2009)
Background:On August 5, 2008, the Augusta-Richmond County Commission adopted
Ordinance #7079 which provided for the operation and regulation of
pedicabs in Augusta-Richmond County and requires pedicabs to maintain
comprehensive liability insurance in the amount of one million dollars
($1,000,000.00). Insurance requirements for taxicabs were not updated at
that time.
Analysis:Augusta-Richmond County desires to protect the safety and well-being of its
citizens, the community and visitors to Augusta.
Financial Impact:No finiancial impact to Augusta-Richmond County is anticipated.
Alternatives:Decline amending the Code at this time.
Recommendation:Adopt this ordinance.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA-RICHMOND COUNTY CODE
ARTICLE ONE SECTION 6-7-11 RELATING TO LIABILITY INSURANCE SO AS TO
UPDATE LIABILITY INSURANCE POLICY REQUIREMENTS MAINTAINED BY
EACH TAXICAB BUSINESS OR PEDICAB BUSINESS OR PERSON HAULING
PASSENGERS FOR HIRE; TO REPEAL ALL CODE SECTIONS AND ORDINANCES
AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH;
TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, the Augusta-Richmond County Commission desires to protect the safety and well-
being of its citizens, visitors, and licensees;
WHEREAS, the Augusta-Richmond County Commission recommends that the liability
insurance policy requirements that each taxicab business or pedicab business or person hauling
passengers for hire be increased to cover liability for damages on account of bodily injury or
death resulting from bodily injury to any person or for damage to property of any person, or for
both arising by reason of ownership, maintenance, operation, or use of any motor vehicle by the
taxicab business or pedicab business or person hauling passengers for hire.
WHEREAS, to provide for uniformity in the liability insurance provisions for vehicles hauling or
carrying Augusta-Richmond County citizens, visitors, or licensees.
THE AUGUSTA-RICHMOND COUNTY COMMISSION ordains as follows:
SECTION 6-7-11. Augusta-Richmond-County Code § 6-7-11 as set forth in the Augusta-
Richmond County Code, re adopted July 10, 2007, is hereby amended by striking this section in
its entirety and inserting in lieu thereof a new Code § 6-7-11 UHVWDWHGDVVHWIRUWKLQ³([KLELW$´
hereto.
SECTION 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1
Page 1 of 3
Item # 10
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on
_________________, 2009 and that such Ordinance have not been modified or rescinded as of
the date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1
Page 2 of 3
Item # 10
Exhibit A
Section 6-7-11
(a) Each business tax certificate holder under this article shall maintain a liability
insurance policy issued by an insurance company authorized to do business in the
state in the amount of twenty-five thousand dollars ($25,000.00) for bodily injury to
one (1) person; fifty thousand dollars ($50,000.00) for bodily injury to more than one
(1) person; and twenty-five thousand dollars ($25,000.00) for property damage. The
business tax certificate holder under this article shall furnish to the director of license
and inspection a copy of the insurance certificate showing the amounts provided for
herein and the expiration date of insurance policy required. Each policy shall require
notice to be sent within ten (10) days to the Commission as a certificate holder of any
cancellation of any policy provided for in this section.
(b) Any person operating an automobile within Augusta-Richmond County, hauling
passengers for hire, is hereby required to comply with this section even though
exempt, for any cause, from the payment of a taxicab business tax certificate fee.
Section 6-7-11
(a) Every taxicab business or pedicab business or person hauling passengers for hire shall
maintain a liability insurance policy issued by an insurance company authorized to do
business in the state in the amount of one-million dollars ($1,000,000.00) for bodily
injury to one (1) person; two-million dollars ($2,000,000.00) for bodily injury to
more than one (1) person; and five-hundred thousand dollars ($500,000.00) for
property damage. The business tax certificate holder under this article shall furnish to
the director of license and inspection a copy of the insurance certificate showing the
amounts provided for herein and the expiration date of insurance policy required.
Each policy shall require notice to be sent within ten (10) days to the Commission as
a certificate holder of any cancellation of any policy provided for in this section.
Attachment number 1
Page 3 of 3
Item # 10
Commission Meeting Agenda
8/4/2009 2:00 PM
Resolution in support of hosting the 2010 Georgia Downtown Conference and Annual Awards Ceremony
Department:Mayor
Caption:Motion to approve a Resolution in support of hosting the 2010 Georgia
Downtown Conference and Annual Awards Ceremony in Augusta-
Richmond County.
Background:The Augusta Convention and Visitors Bureau is working with the
Downtown Development Authority (“DDA”) to bid on a proposal to host
the 2010 Georgia Downtown Conference and Annual Awards
Ceremony. The Georgia Downtown Conference and Annual Awards
Ceremony is a four (4) day educational event designed to highlight issues
affecting downtown development on national and statewide levels; to
reinforce existing downtown development efforts; and to help communities
plan for future downtown revitalization initiatives. The conference provides
educational workshops, panel discussions, an exhibit hall, a silent auction,
networking receptions, and the “Annual Georgia Downtown Awards
Ceremony.” The conference bid requires that the local governing body
provide a Resolution in support of hosting the conference.
Analysis:The annual Georgia Downtown Conference has never met in Augusta-
Richmond County, Georgia, and hosting this event is a great opportunity to
showcase Augusta’s recent downtown development, as well as the natural
beauty and historical significance of Augusta-Richmond County. The
conference expects to draw approximately 200-250 participants from
throughout the state and can generate a significant economic stimulus to
Augusta-Richmond County, Georgia as the host community.
Financial Impact:The resolution does not require any commitment of Augusta-Richmond
County funds. However, the Downtown Development Authority has
committed to raising $10,000 in sponsorship or in-kind contributions to
guarantee the success of the meeting.
Alternatives:Decline to support the hosting this conference at this time.
Recommendation:Approve this Resolution.
Funds are Available in
the Following
Accounts:
N/A.
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
RESOLUTION
A RESOLUTION IN SUPPORT OF HOSTING THE 2010 GEORGIA
DOWNTOWN CONFERENCE AND ANNUAL AWARDS CEREMONY IN
AUGUSTA-RICHMOND COUNTY.
WHEREAS, the Augusta Convention and Visitors Bureau is working with the
Downtown Development Authority ³''$´ to bid on a proposal to host the 2010 Georgia
Downtown Conference and Annual Awards Ceremony; and
WHEREAS, the Georgia Downtown Conference and Annual Awards Ceremony is a
four (4) day educational event designed to highlight issues affecting downtown development on
national and statewide levels; to reinforce existing downtown development efforts; and to help
communities plan for future downtown revitalization initiatives. The conference provides
educational workshops, panel discussions, an exhibit hall, a silent auction, networking
receptions, and the ³Annual Georgia Downtown Awards Ceremony;´ and
WHEREAS, the conference bid requires that the local governing body provide a
Resolution in support of hosting the conference; and
WHEREAS, the annual Georgia Downtown Conference has never met in Augusta-
Richmond County, Georgia, DQGKRVWLQJWKLVHYHQWLVDJUHDWRSSRUWXQLW\WRVKRZFDVH$XJXVWD¶V
recent downtown development, as well as the natural beauty and historical significance of
Augusta-Richmond County; and
WHEREAS, the conference expects to draw approximately 200-250 participants from
throughout the state and can generate a significant economic stimulus to Augusta-Richmond
County, Georgia as the host community;
THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA
HEREBY RESOLVES to support the 2010 Georgia Downtown Conference and Annual
Awards Ceremony in Augusta-Richmond County, Georgia.
Duly adopted this _____ day of ________, 2009.
AUGUSTA-RICHMOND COUNTY, GEORGIA
By: ___________________________
David S. Copenhaver
As its Mayor
ATTEST:
______________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1
Page 1 of 1
Item # 11
22001100 GGeeoorrggiiaa DDoowwnnttoowwnn CCoonnffeerreennccee
RReeqquueesstt ffoorr PPrrooppoossaall
Conference Overview:
The Georgia Downtown Conference and Annual Awards Ceremony, sponsored by the Georgia
Downtown Association (GDA) in partnership with the Georgia Department of Community Affairs
(DCA), is a four-day event designed to: educate on issues affecting downtown development on a national
and statewide level; reinforce existing downtown development efforts; and help communities plan for
future downtown revitalization initiatives. The conference provides educational workshops, panel
discussions, exhibit hall, silent auction, networking receptions, and the Annual Georgia Downtown
Awards Ceremony.
Day One includes:
1. GDA Downtown Development Professional Reviews
2. Downtown Development Authority (DDA) Training
Followed by three days of Conference:
1. Educational Workshops
2. Downtown Tours
3. Networking Receptions
4. Downtown Awards Ceremony
The conference draws approximately 200-250 participants from throughout the state. A general
conference agenda is included to provide an example of how the conference flows.
Host City Expectations/Requirements:
Must have an organized downtown development program that has been in place for at least five
years (i.e. Downtown Development Authority, Better Hometown, Main Street, Urban Main
Street).
Sponsoring organization must be the community’s coordinating downtown revitalization program
(i.e. Downtown Development Authority, Better Hometown, Main Street, Urban Georgia Network
Program, Community/Economic Development Department).
Must be a current member of GDA, and at a minimum, been a member of GDA for the last three
years.
Attachment number 2
Page 1 of 6
Item # 11
Local governing body must provide a Resolution in Support of hosting the conference.
Must have local downtown development success stories that offer opportunities for tours and
onsite workshops related to the success stories.
All conference facilities must be centered in the downtown area and at least one space must be
capable of accommodating 200-250 attendees seated auditorium style. In addition, must be able to
accommodate: three breakout sessions of approximately 50 persons each; GDA Reception (75
persons); Manager’s Luncheon (75-100 persons); Seasoned Manager’s Luncheon (35 persons);
and the Annual Georgia Downtown Awards Ceremony (up to 250 persons for dinner or reception).
If more than one meeting facility is used, the facilities must be within reasonable walking distance
of one another.
x Host a Welcome/Opening reception at a historic site in the downtown area that will accommodate
up to 250 persons and up to 20-30 sponsoring exhibitors.
x Attend and observe the 2009 Georgia Downtown Conference in Roswell.
x Participate in conference planning meetings with the Georgia Downtown Conference Planning
Committee on a monthly basis beginning in February 2010 through the end of the 2010
conference.
x Provide five-minute PowerPoint presentation during the 2009 Georgia Downtown Awards
Ceremony.
x Must agree to obtain a liability rider on the Host City’s existing policy in the amount of $1
million.
Sponsorship Requirements:
The Georgia Downtown Conference Planning Committee will work along with the Host City to ensure an
exceptional conference experience. To that end, the Host City shall take a lead role in gathering local
sponsorships for the Conference. Recognizing that the cost of living differs greatly throughout the state,
the minimum amount of fundraising is $10,000.00, which may include cash and/or in-kind donations for
the following:
x Opening/Welcome Reception—required (estimated cost $3,500 to $5,000)
x Remaining sponsorship dollars should go towards the following activities:
¾ Refreshment Breaks (during Conference workshops)
¾ Conference Facilities
¾ Transportation
The Conference may generate a significant economic impact for the host community and region. The
level of community or regional support for this event, including written commitments for financial
sponsorship to help cover the costs of the conference, will be a significant factor in the site selection
decision.
Conference Dates:
The conference is generally held during late September or early October. The conference related
activities take place over four days. Preferred days of the week are Tuesday through Friday.
Page 2 of 6
Attachment number 2
Page 2 of 6
Item # 11
Hotel Requirements:
One or more hotel facilities providing a minimum of 100 guestrooms for conference attendees must be
within easy access of the conference facilities and preferably be located near the downtown district.
Selection Process:
The Host City will be chosen by the Georgia Downtown Conference Site Selection Committee, consisting
of members of the GDA Board of Directors and DCA’s Office of Downtown Development. Following
the proposal deadline of August 7, 2009, members of the Conference Site Selection Committee may make
an onsite visit to the proposed sites. During the visit, the city’s ability to successfully fulfill the
requirements will be evaluated and verified. These findings will be presented to the full Conference Site
Selection Committee.
Proposal Submission Requirements:
The minimum requirements necessary for a community to be considered to host the Georgia Downtown
Conference have been outlined above. All conference proposals should address each requirement. Please
use the below checklist to structure and format your proposal. Feel free to provide additional support
materials to help present your community and its ability to host a successful downtown conference.
Page 3 of 6
Attachment number 2
Page 3 of 6
Item # 11
2010 Georgia Downtown Conference Request for Proposal
Outline for Proposal
Please follow the format outline below in your proposal and include any materials necessary to support
your proposal.
Sponsoring Organization:
x Name and address of sponsoring organization
x Name, address, telephone number and email address for the local coordinating person
x Number of staff members available to assist with conference
x Acknowledgement of $1 Million liability waiver attached to the city’s insurance policy
x Resolution in Support of hosting the conference from the local governing body
Proposed Conference Dates:
x Dates your community is available to host the conference
Hotel Accommodations:
x Name and address of hotel(s) with availability of at least 100 guestrooms
x Conference rate and reservation cutoff date to receive conference rate
x Regular rate for guestrooms per night
x Distance and estimated travel time to conference facilities from hotel (if different from hotel)
Meeting Facilities:
x Name, description, and address for all potential meeting facilities (include site and floor plans if
available):
¾ Central area for registration
¾ Facility to accommodate 200-250 participants seated auditorium style with unobstructed
view
¾ Breakout meeting rooms for three concurrent sessions accommodating up to 50
participants each seated classroom style
¾ Meeting space to accommodate 65 participants seated classroom style for DDA Training
(Day 1 only)
¾ Two to three meeting spaces to accommodate 20 participants each for GDA’s Downtown
Development Professional Day (Day 1 only)
¾ Area sufficient for continental breakfast and refreshment breaks (must be convenient to
meeting rooms or located within each meeting room)
¾ Available Parking
Reception/ Special Event Facilities:
x Name, description, address, catering/beverage options, and available parking of potential facilities
Page 4 of 6
Attachment number 2
Page 4 of 6
Item # 11
for the following events:
¾ Welcome/Opening Reception- This is an opportunity for the Host City to promote itself.
Preferably the event will be held in an historic and/or unique building within the
downtown district. The site should be able to accommodate up to 250 persons and up to 20
to 30 sponsoring exhibitors.
¾ GDA New Manager’s Reception (accommodate up to 75 persons).
¾ Annual Georgia Downtown Awards Ceremony (Dinner or Reception). The space should
be located within the downtown district (preferably a historic site) and able to
accommodate up to 250 persons.
¾ Manager’s Luncheon (accommodate 75 to 100 persons seated for lunch).
¾ Seasoned Manager’s Luncheon (accommodate 75 to 100 persons seated for lunch).
Transportation:
x Transportation arrangements/options to all conference events if conference facilities are different
from hotel
Budget:
x Tentative budget outlining:
¾ Committed and proposed local sponsorships
¾ Anticipated expenses
Meeting Facilities
Reception/Special Event Facilities
Catering/Beverage
Audio-visual equipment
Entertainment
Transportation
Printing costs for signs, banners and programs (if printed locally)
Community Information:
x List any local agencies/organizations/businesses and/or individuals that will provide in-kind
services during the conference. Document commitments.
x Provide evidence of local sponsors who will assist with the costs associated with the conference.
x Include information on specific downtown success stories, projects and/or programs that might be
of interest to the conference attendees and that could be included in the conference program.
x Outline specific ways that you will present your city and your downtown development program to
conference participants.
x Provide average cost for breakfast, lunch and dinner at local downtown restaurants (provide list of
available options).
*Any information contained in the proposal packet will be binding, including, but not limited to,
price quotes, meeting/event locations, and community sponsorship commitment.
**Please limit your proposal to 20 pages, including any support materials and checklist responses.
Page 5 of 6
Attachment number 2
Page 5 of 6
Item # 11
The Georgia Downtown Conference Site Selection Committee may elect to conduct site visits with
one or more or none of the proposed facilities.
The Georgia Downtown Conference Site Selection Committee reserves the right to accept or reject
any and all proposals which may be submitted in response to or as a result of this request for
proposals.
The Georgia Downtown Conference Planning Committee reserves the right to negotiate more
specific terms with any potential service provider that may clarify, supplement or vary the terms of
a service provider’s original proposal.
The Georgia Downtown Conference Planning Committee will determine all conference facilities.
The Georgia Downtown Conference Planning Committee reserves the right to negotiate with the
selected facilities concerning format and schedule changes.
The Georgia Downtown Conference Planning Committee further reserves the right to enter into a
contract for the year 2010, or to decline to enter into a contract.
All proposals and support materials must be received by 5:00 PM on Friday, August 7th, 2009 to be
considered. The selected Host City will be notified no later than September 11, 2009. The 2010
Conference Host City will be publicly announced during the 2009 Georgia Downtown Conference in
Roswell.
Please limit proposal to 20 pages including support materials and checklist responses.
Please provide six hard copies of the proposal packet.
Please submit your proposal to: Georgia Downtown Conference Proposals
c/o DCA-Downtown Development Office
60 Executive Park South, NE
Atlanta, Georgia 30329
For additional information on GDA and DCA’s Office of Downtown Development, please refer to the
organizations web sites:
www.georgiadowntownassociation.org www.mainstreetgeorgia.org
Should you have questions and/or concerns, please feel free to contact:
Cindy Eidson 404-679-3101 // email: cindy.eidson@dca.ga.gov
Marcia Hampton 678-715-6091 // email: hamptonm@ci.douglasville.ga.us
Page 6 of 6
Attachment number 2
Page 6 of 6
Item # 11
Commission Meeting Agenda
8/4/2009 2:00 PM
Grant Agreement with Department of Natural Resources
Department:Clerk of Commission
Caption:Motion to approve a grant agreement with the Georgia Department of
Natural Resources for the production of a historic resources survey of the
Harrisburg-West End Historic District, Phase Two. (Approved by Finance
Committee July 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1Page 1 of 13
Item # 12
Attachment number 1Page 2 of 13
Item # 12
Attachment number 1Page 3 of 13
Item # 12
Attachment number 1Page 4 of 13
Item # 12
Attachment number 1Page 5 of 13
Item # 12
Attachment number 1
Page 6 of 13
Item # 12
Attachment number 1Page 7 of 13
Item # 12
Attachment number 1Page 8 of 13
Item # 12
Attachment number 1
Page 9 of 13
Item # 12
Attachment number 1Page 10 of 13
Item # 12
Attachment number 1
Page 11 of 13
Item # 12
Attachment number 1
Page 12 of 13
Item # 12
Attachment number 1
Page 13 of 13
Item # 12
Commission Meeting Agenda
8/4/2009 2:00 PM
Jefferson Electric Street Light District Rate Increase
Department:Clerk of Commission
Caption:Motion to increase the rates for providing street lights in the suburban
districts. (Approved by Finance Committee July 28, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1
Page 1 of 3
Item # 13
Attachment number 1
Page 2 of 3
Item # 13
Attachment number 1
Page 3 of 3
Item # 13
Commission Meeting Agenda
8/4/2009 2:00 PM
Listing of Recommended SPLOST VI Projects to Bond
Department:Finance
Caption:Motion to approve recommended listing of SPLOST VI Projects to bond in
the amount of $34.4 million with the deletion of the storm water utility
program and the addition of $2M for the planning and architecture for the
Webster Detention Center. (Approved by Finance Committee July 28,
2009)
Background:The list of Recommended Projects to be Bonded totals $34,400,000. The
original proposal of bonding projects came to $52,500,000 and included the
Webster Detention Center and the Municipal Bldg Renovations. It is our
recommendation that these projects not be included in this bond package.
Analysis:Included are several Engineering projects; one noted exclusion is the "Marks
Church Road Bridge" due to the fact that funds will not be needed for this
project until 2011. Also excluded are the Fire Dept. requests; the cost
savings of funding these projects now do not outweigh the interest costs of
the bonds.
Financial Impact:
Alternatives:Do not approve recommended list, requiring Finance to submit another
proposal
Recommendation:Approve current recommended list
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Augusta Georgia
SPLOST VI
Recommended Projects to Bond
Project
Requested
Amount
Recommended
Amount
MCG Gilbert Manor Debt*10,000,000 10,000,000
Airport Projects*10,500,000 10,500,000
Sheriffs New Admin Building*6,000,000 6,000,000
Webster Detention Center*18,000,000 -
Municpal Building Renovations*8,000,000 -
Engineering Projects
Marvin Griffin Road 4,000,000 4,000,000
I-20 Eastbound/Riverwatch Ramp 1,100,000 1,100,000
15th Street Pedestrian Improvements 800,000 800,000
Marks Church Road Bridge 1,000,000 -
Stormwater Utility Implementation Program 2,000,000 2,000,000
Fire Department
Training Center 2,000,000 -
Emergency Fleet Replacement 3,600,000 -
Total 34,400,000
*Original Proposal - $52,500,000
Attachment number 1
Page 1 of 1
Item # 14
Commission Meeting Agenda
8/4/2009 2:00 PM
Request for supplemental funds to continue countwide legal services and transfer of funds within Law Department
Budget
Department:Augusta Law Department
Caption:Motion to approve the request for transfer of funds from Object Code
5239112 to 5111210 within the Law Department Budget as requested for the
summer interns and the allocation of $300,000 from Contingency funds for
the payment of legal fees for outside counsel and authorized up to an
additional $300,000 from fund balance with periodic reports to update the
committee as to what is required to continue county-wide legal services
through calendar year 2009. (Approved by Finance Committee July 28,
2009)
Background:Due to recent changes in federal law and an increase in litigation activity for
county departments utilizing outside counsel the legal budget for outside
counsel has been exhausted. Despite a supplement from the Law
Department budget, $600,000 is needed to pay outside counsel for the
remainder of the calendar year. Likewise, a transfer is needed from the Law
Department 5239112 and 5239110 object codes to the 5111210 object code
for summer workers.
Analysis:$300,000 was allotted to general legal services and those funds have been
depleted due to a rise in countywide ligitation. Additionally, $150,000 was
transferred from the Law Department budget for county legal fees likewise
those funds have also been expended. Without the budget supplement
requested herein no fees for outside counsel will be paid for any Augusta-
Richmond County Department. Moreover, funds need to be transferred in
the Law Department budget for temporary summer help. The funds are
available in 5239112 in the amount of $7,500 and $3,000 in 5239110.
Financial Impact:Object codes 10105311/5212120 and 10105310/5212120 and 10105313
have been depleted and funds are available in general fund contingency to
supplement the account for legal fees.
Alternatives:Decline to approve the supplement and decline to transfer the funds in the
Law Department budget. However, outside county legal services would
cease.
Recommendation:Approve the $600,000 budget supplement and transfer of funds from Law
Department object codes 5239112 and 5239110 to object code 5111210.
Funds are Available in
the Following General Fund Contingency. General fund contingency has a balance of
$425,000, any amount above that would have to be taken from fund balance.
Cover Memo
Item # 15
Accounts:dbw
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
8/4/2009 2:00 PM
Transfer of County Surplus Property to Land Bank Authority
Department:Law
Caption:Motion to approve the transfer of County surplus property located at 5001
Deer Trail Es. to the Land Bank Authority who has a potential purchaser.
(Approved by Finance Committee July 28, 2009)
Background:Subject property was aquired by City of Augusta and has been surplus
property approximately since 1989. Inquiry has been made and interest
expressed to the Land Bank for the possible residential use of the property.
Analysis:The transfer of the property to the Land Bank Authority would likely result
in the property being added to County's tax roll.
Financial Impact:Increase in County general fund by adding property to tax tax roll.
Alternatives:1) Approve; 2) Not Approve
Recommendation:Approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
8/4/2009 2:00 PM
2010 LARP
Department:Public Services Department - Maintenance Division
Caption:Motion to approve the list of streets proposed for submittal to the Georgia
Department of Transportation for inclusion in 2010 LARP. (Approved by
Engineering Services Committee July 28,2009)
Background:In accordance with Georgia Department of Transportation requirements, we
have prepared a list of streets as candidates for the 2010 LARP List. The list is
being sent to the Augusta Utilities and Engineering Departments for review, and
is subject to minor revision based on their input on ongoing projects.
Analysis:The Georgia Department of Transportation will review these streets and make a
final determination as to which streets will be resurfaced, based on needs and
funding availability.
Financial Impact:The resurfacing will be let to bid by the Georgia Department of Transportation.
Any required patching will be the responsibility of the City of Augusta, and will
be performed by the Maintenance Division. The resurfacing costs will be borne
by the Georgia Department of Transportation.
Alternatives:1. Approve the list of streets proposed for submittal to the Georgia Department
of Transportation for inclusion in 2010 LARP. 2. None Recommended
Recommendation:#1. Approve the list of streets proposed for submittal to the Georgia Department
of Transportation for inclusion in 2010 LARP.
Funds are Available in
the Following Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
LARP 2010
SHEET#STREET NAME TERMINI CONDITION DISTRICT WIDTH LENGTH
(FEET)
TONNAGE
GORDON PARK RD NEW SAVANNAH RD -
SKYVIEW DR
1
TAYLOR ST EAST BOUNDARY TO 2ND
ST
1
2ND ST LANEY-WALKER BLVD -
REYNOLDS ST
1
BERCKMAN RD WASHINGTON RD -
WHEELER RD
1 & 7
WALKER STREET GORDON HWY - SIBLEY
STREET
1
DIXON AIRLINE ROAD MIKE PADGETT HWY-
DOUG BARNARD
1 & 6
DOUG BARNARD PKWY TOBACCO RD - STATE
ROUTE #56
1
WALKER STREET 11TH STREET - 9TH
STREET
1
10TH STREET WALKER ST - TELFAIR ST 1
TELFAIR STREET 13TH STREET - 12TH
STREET
1
HARRISON STREET D'ANTIGNAC STREET -
LANEY WALKER BLVD
1
TWIGGS STREET SAVANNAH ROAD -
NICHOLAS STREET
1
MAGNOLIA AVENUE OAK STREET - EAST
CEDAR
1
LAKE SHORE LOOP MILLEDGE ROAD - BRIDGE 1
SAVANNAH ROAD TWIGGS STREET - 6TH
AVE
2
JONATHAN COURT JONATHAN CIRCLE - CUL-
DE-SAC
2
CHESTNUT STREET WRIGHTSBORO RD -
MARTIN LUTHER KING
BLVD
2
MONROE STREET ANDERSON AVE - DEAD
END
2
LEE BEARD WAY SWANEE QUINTET BLVD -
POPLAR STREET
2
COLEMAN AVE/DANIEL
AVE
LUMPKIN RD - SCOTT RD 2
DAMASCUS ROAD HIGHLAND AVENUE -
KENTUCKY AVENUE
2
EASTLAND AVENUE PARKWAY ROAD -
SHAMROCK ROAD
2
KERRY PLACE WEST LAKE FOREST -
KAMEL CIRCLE
3
EDISON DRIVE BARTON CHAPEL RD -
DEAD END
3
BELAIR RD WRIGHTSBORO RD -
POWELL RD
3
Attachment number 1
Page 1 of 3
Item # 17
LARP 2010
FORT VIEW COURT BELAIR ROAD - CUL-DE-
SAC
3
KINGS VIEW COURT KINGS VIEW DRIVE - CUL-
DE-SAC
3
KINGS VIEW DRIVE BELAIR ROAD - 2832
KINGSVIEW DRIVE
3
STONEY BROOK RD PEPPERIDGE DR TO
RAMBLEWOOD DR
4
WOODLAKE ROAD CROSSCREEK ROAD -
DEAD END
4
WALSHAM COURT WOODLAKE ROAD - CUL-
DE-SAC
4
WOODCOCK DRIVE TOBACCO ROAD - 3604
WOODCOCK ROAD
4
SUMAC DRIVE - CUL-DE-
SAC
5
SUMAC COURT MEADOWBROOK DR -
NEWMAN DR
5
DAVIS DR CHADBOURNE STREET -
CUL-DE-SAC
5
BLACKSTONE STREET GLENN HILLS DRIVE -
DEAD END
5
TOMS DRIVE BREEZE HILL DRIVE - CUL-
DE-SAC
5
KEESHA COURT NORTON DRIVE - LESLIE
CIRCLE
6
CLIFTWOOD STREET WINDSOR SPRING ROAD -
DEAD END
6
LENNOX ROAD ENGLE RD. TO CUL-DE-
SAC
6
BEACON PLACE MORNING DR-DEAD END 6
FASHION DR PEACH ORCHARD - TOBIN
ST
6
SATCHER BLVD HWY 25 - LOUISVILLE
ROAD
6
FIELDCREST DRIVE 2332 FIELDCREST -
SOUTHFIELD DRIVE
6
BECKMONT DRIVE MONCRIEFF STREET -
BOYKIN ROAD
6
DENMARK DRIVE HWY 25 - TOBIN STREET 6
MELROSE DRIVE FORMOSA DRIVE - HWY 25 6
DENMARK DR OLD TRAIL TO CUL-DE-SAC 7
DEERFIELD LANE PLEASANT HOME ROAD -
WARREN ROAD
7
CRANE FERRY RD GARDNER MILL ROAD TO
WASHINGTON ROAD
7
AVONDALE DR PLEASANT HOME ROAD -
DEAD END
7
QUAKER SPRING RD PEACH ORCHARD - DEAD
END
7
DAVANT STREET WICKLOW DRIVE - CUL-DE-
SAC
7
Attachment number 1
Page 2 of 3
Item # 17
LARP 2010
BEDFORD DRIVE BLUEBIRD - EUSTIS DRIVE 7
WEST TERRACE DR WICKLOW DRIVE - CUL-DE-
SAC
7
COUNTRY PLACE DR MIKE PADGETT HWY-
DOUG BARNARD
8
GOSHEN LANE, N & S GOSHEN CIRCLE TO CUL-
DE-SAC
8
NEW KARLEEN RD TOBACCO RD - OLD
KARLEEN ROAD
8
OLD WAYNESBORO RD HEPH-MCBEAN RD-NEW
PAVING
8
FARMERS BRIDGE
ROAD
COUNTY LINE - KEYSVILLE
ROAD
8
WINDSOR SPRING
ROAD
HWY 88 - MIMS ROAD 8
HORSESHOE ROAD STATE ROAD 56 -
BENNOCK MILL ROAD
8
AINTREE ROAD BROWN ROAD - CITATION
ROAD
8
CITATION ROAD FAIRBLUFF ROAD TO
DEAD END
8
CENTURION DRIVE FAIRBLUFF ROAD TO
AINTREE ROAD
8
Attachment number 1
Page 3 of 3
Item # 17
Commission Meeting Agenda
8/4/2009 2:00 PM
3rd Avenue and Nellieville Road Guardrails
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve award of Construction Contract to SITEC, LLC in the
amount of $27,005.00 for the 3rd Avenue and Nellieville Road Guardrail
project, subject to receipt of signed contracts and proper bonds as requested
by the Augusta, GA Engineering Department. Funding in the amount of
$27,005.00 is available in Urban SPLOST PHASE III for the project
construction. (Approved by Engineering Services Committee July 28,
2009)
Background:The 3rd Avenue and Nellieville Road Guardrail project is a small project
that is located in District 2 west of Old Savannah Road. This project
consists of placing 348 feet of guardrails on both 3rd and Nellieville Road.
It was designed by the Augusta-Richmond County Engineering Department
to provide protection to both motorists and pedestrians between Augusta-
Richmond County right-of-way, and Augusta-Richmond County Parks and
Recreation properties.
Analysis:Bids were received on June 18, 2009 with SITEC, LLC being the only
bidder. The bid results are as follow: CONTRACTORS BID 1. SITEC, LLC
$27,005.00 It is the Engineering Department recommendation to award this
project to the only bidder, SITEC, LLC subject to receipt of proper bonds.
Financial Impact:Funds are available in account number 327-041110-6011110/296812333-
6011110 upon Commission approval.
Alternatives:1). Approve award of Construction Contract to SITEC, LLC in the amount
of $27,005.00 for the 3rd Avenue and Nellieville Road Guardrail project,
subject to receipt of signed contracts and proper bonds as requested by the
Augusta, GA Engineering Department. Funding in the amount of
$27,005.00 is available in Urban SPLOST PHASE III for the project
construction. 2). Do not approve project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
327-041110-6011110/296812333-6011110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#N/A. This project consists of placing
348 feet of guardrails on both 3rd and Nellieville Road to provide protection to
both motorists and pedestrians between Augusta-Richmond County Right-of-Way
and Augusta-Richmond County Parks and Recreation properties.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Urban Phase III Recapture 27,005$
27,005$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $27,005 27,005$
CAPITAL PROJECT BUDGET
3rd AVENUE AND NELLIEVILLE ROAD GUARDRAILS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commi
execution. For information reference this request contact Shelette @ ext 5070.
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commi
execution. For information reference this request contact Shelette @ ext 5070.
1 of 4 7.14.09
Attachment number 1
Page 1 of 4
Item # 18
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
3rd AVENUE AND NELLIEVILLE ROAD GUARDRAILS
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST URBAN PHASE III
327-04-1110-6011110-296812333 $27,005
TOTAL SOURCES: $27,005
USE OF FUNDS
CONSTRUCTION
327-04-1110-5212115-000000000 $27,005
TOTAL USES:$27,005TOTAL USES:$27,005
2 of 4 7.14.09
Attachment number 1
Page 2 of 4
Item # 18
CPB# NA
mission for mission for
3 of 4 7.14.09
Attachment number 1
Page 3 of 4
Item # 18
CPB# NA
4 of 4 7.14.09
Attachment number 1
Page 4 of 4
Item # 18
Attachment number 2
Page 1 of 1
Item # 18
Ve
n
d
o
r
s
Be
a
m
'
s
C
o
n
t
r
a
c
t
i
n
g
23
3
5
A
t
o
m
i
c
R
o
a
d
Be
e
c
h
I
s
l
a
n
d
,
S
C
2
9
8
4
1
Si
t
e
c
,
L
L
C
21
7
F
a
i
r
f
i
e
l
d
S
t
.
N
E
Ai
k
e
n
,
S
C
2
9
8
0
1
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
Ye
s
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
Ye
s
Bi
d
F
o
r
m
Ye
s
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
Ye
s
Su
b
c
o
n
t
r
a
c
t
o
r
Af
f
i
d
a
v
i
t
Ye
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Bi
d
d
e
r
/
O
f
f
e
r
o
r
Ye
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Su
b
c
o
n
t
r
a
c
t
o
r
Ye
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
Su
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
Ye
s
Bi
d
B
o
n
d
Ye
s
Re
-
B
i
d
I
t
e
m
#
0
9
-
0
9
9
A
Th
i
r
d
A
v
e
n
u
e
&
N
e
l
l
i
e
v
i
l
l
e
R
o
a
d
G
u
a
r
d
r
a
i
l
s
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
Bi
d
A
m
o
u
n
t
$2
7
,
0
0
5
.
0
0
Re
-
B
i
d
O
p
e
n
i
n
g
D
a
t
e
:
T
h
u
r
s
d
a
y
,
J
u
n
e
1
8
,
2
0
0
9
@
3
:
0
0
p
.
m.
Attachment number 3
Page 1 of 1
Item # 18
BLAIR CONSTRUCTION
P.O. BOX 770
EVANS, GA 30809
ATTN: PATRICK DILLARD
BEAM’S CONTRACTING
2335 ATOMIC ROAD
BEECH ISLAND, SC 29842
ATTN: BUDDY ROWLAND
MABUS BROS. CONSTRUCTION
920 MOLLY POND ROAD
AUGUSTA, GA 30901
ATTN: JEFF COOPER
REEVES CONSTRUCTION
P.O. BOX 1129
AUGUSTA, GA 30903
ATTN: MIKE EDWARDS
AMMAR CONSTRUCTION
P. O. BOX 1877
EVANS, GA 30809
ATTN: TONY AMMAR
CONTINENTAL CONSTRUCTION
4190 CROSSTOWNE COURT
EVANS, GA 30809
GUY SMITH CONSTRUCTION
1496 ATOMIC ROAD
BEECH ISLAND, SC 29842
CSI CONSTRUCTION, INC.
P. O. BOX 2990
AUGUSTA, GA 30904
ATTN: J. H. HYDE
J & B CONSTRUCTION
3550 GORDON HWY
GROVETOWN, GA 30813
CONSTRUCTION PERFECTED, INC.
587 CHERRY AVENUE
NORTH AUGUSTA, SC 29841
ATTN: BRANDON COOPER
APPLEGRAPH CONSTRUCTION LLC
2612 CENTRAL AVENUE
AUGUSTA, GA 30904
HORIZON CONSTRUCTION &
ASSOCIATES
P. O. BOX 798
EVANS, GA 30809
ATTN: HENRY HENDERSON
VASTEC GROUP
701 GREENE STREET, SUITE 100
AUGUSTA, GA 30901
ATTN: JEROME HATFIELD
GARNTO & GEARIG BROTHERS
P. O. BOX 2684
EVANS, GA 30809
ATTN: TIM NORTH
GASKIN CONSTRUCTION
1527 CRESCENT DRIVE
AUGUSTA, GA 30906
WILLIAM MCGHEE
SITEC, LLC
217 FAIRFIELD ST NE
AIKEN, SC 29801
LOUIE ALFERI
A & B COATINGS LLC
4125 LOUIS AVE
HOLIDAY, FL 34689
Hameed Malik
Augusta Engineering Department Yvonne Gentry
Augusta DBE Office
Abie Ladson
Augusta Engineering Department
Re Bid 09-099A mailed Thursday,
June 4, 2009
Bid Item #09-099A
Third Ave & Nellieville Road
Guardrail
For Augusta Engineering Department
Bid Due: Thurs 06/18/09 @ 3: 00 P.M.
Attachment number 4
Page 1 of 1
Item # 18
Attachment number 5
Page 1 of 1
Item # 18
Commission Meeting Agenda
8/4/2009 2:00 PM
Alexander Drive Relocation Agreement
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve the execution of two Relocation Agreements from
Georgia Power and approve their request for payment in the amount of
$24,734 to relocate their distribution facilities concerning the improvements
to Alexander Drive, CPB #323-041110-296823215 Change Number
Nine. Funds are available in the project Right of Way account to be
transferred to the utility account. (Approved by Engineering Service
Committee July 28, 2009)
Background:This is a Georgia Department of Transportation(GDOT) project that will
widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median
from Washington Road to Riverwatch Parkway. The Engineering
Department is responsible for relocation of utilities associated with this
project. The estimated construction cost is $8,764,000 and GDOT has
identified construction funds for fiscal year 2010.
Analysis:On November 11, 2001 the city of Augusta and GDOT entered into an
agreement which stated that the city will be responsible for preliminary
engineering activities; funding and acquiring the right of way; and relocation
of utilities. On May 29, 2009 Georgia Power provided the city with two (2)
Relocation Agreements for execution and a cost estimate for this work.
Financial Impact:Georgia Power has determined that the cost to relocate their distribution
facilities will be $24,734.
Alternatives:Execute two Relocation Agreements from Georgia Power and approve their
request for payment in the amount of $24,734 to relocate their distribution
facilities concerning the improvements to Alexander Drive, CPB #323-
041110-296823215 Change Number Nine. Funds are available in the project
Right of Way account to be transferred to the utility account. 2. Do not
approve the request and violate the agreement that the city entered into on
November 11, 2001.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-041110-5411120/296823215-5411120
Cover Memo
Item # 19
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Attachment number 1
Page 1 of 3
Item # 19
Attachment number 1
Page 2 of 3
Item # 19
Attachment number 1
Page 3 of 3
Item # 19
Commission Meeting Agenda
8/4/2009 2:00 PM
Alexander Drive SA#6 & Change #8
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve CPB #323-04110-296823215 Supplemental Agreement
Number Six and Change Number Eight and on the Alexander Drive project
as requested by the Engineering Department with Cranston Engineering
Group in the amount of $71,530 for changes to the median opening
locations in the vicinity of the Kroger shopping center and redesign of the
drainage associated with these changes to the discharge locations at Rock
Creek. Funds are available in the project Right of Way account ($65,050)
and Augusta Utilities account ($6,480) to be transferred to the project
Engineering account. (Approved by Engineering Services Committee
July 28, 2009)
Background:This is a Georgia Department of Transportation (GDOT) project that will
widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median
from Washington Road to Riverwatch Parkway. The Engineering
Department is responsible for development of the Preliminary Engineering
activities and hired Cranston Engineering Group to accomplish these
activities. The estimated construction cost is $8,764,000 and GDOT has
identified construction funds for fiscal year 2010.
Analysis:The changes to the location of median openings in the vicinity of the Kroger
shopping center required the design of a new retaining wall to minimize
impacts to property owners. GDOT has also required changes to the current
retaining walls that have been designed to minimize impacts the Kroger
shopping center parcel and the Carlyle Centennial Glenn (formerly Masters
Glenn) apartment complex.
Financial Impact:Cranston Engineering Group has proposed a total cost of $71,530 for this
additional service. Funding is available in the project Engineering account
upon Commission approval.
Alternatives:1) Approve CPB #323-04110-296823215 Supplemental Agreement Number
Six and Change Number Eight and on the Alexander Drive project as
requested by the Engineering Department with Cranston Engineering Group
in the amount of $71,530 for changes to the median opening locations in the
vicinity of the Kroger shopping center and redesign of the drainage
associated with these changes to the discharge locations at Rock Creek.
Funds are available in the project Right of Way account ($65,050) and
Augusta Utilities account ($6,480) to be transferred to the project
Engineering account. 2) Do not approve the request and jeopardize the
progress of this important project to Augusta.
Cover Memo
Item # 20
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-04.1110-5212115/296823215-5212115 AUD 507043410-
5212115/80800030-5212115 AED
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Item # 20
Commission Meeting Agenda
8/4/2009 2:00 PM
Broad Street Bus Terminal Improvements(St. Sebastian Way/Greene Street/15th Street)
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve award of Construction Contract to Sunbelt Structures,
Inc. in the amount of $157,320.25 for the Broad Street Bus Terminal
Improvements Project (St. Sebastian Way/Greene Street/15th Street),
subject to receipt of signed contracts and proper bonds as requested by the
Augusta, GA Engineering Department. Funding in the amount of
$157,320.25 with $71,220.25 from SPLOST Phase IV, and $86,100.00 from
Georgia Department of Transportation for project construction. (Approve
by Engineering Services Committee July 28, 2009)
Background:During the negotiations for the rights-of-way on the St. Sebastian Street
Project, it was agreed that the State would compensate the Transit
Department just as if it was a private enterprise. The Transit Dept. was
offered $31,381.00, for the 8,966 sq. ft. of land that was required, and
$2,468.00 for the 1,410 sq. ft. of permanent easement. They also were
offered $5,168.00 for site improvement (concrete paving), $6,998.00 for
damages to the sign and a cost to cure amount of $40,055.00 to reconfigure
the entrance and parking lot, for a total of $86,100.00. This was approved by
Georgia Department of Transportation on January 11, 2007.
Analysis:Bids were received on May 12, 2009 with Sunbelt Structures, Inc. being the
low bidder. The bid results are as follow: CONTRACTORS BID 1. Sunbelt
Structure, Inc. $157,320.25 2. L-J, Inc. $162,807.50 It is the Engineering
Department recommendation to award this project to the low bidder, Sunbelt
Structures, Inc. subject to receipt of proper bonds.
Financial Impact:Funds are available in SPLOST Phase IV account number324-041110-
601110/201824044-6011110 in the amount of $71,220.25 and $86,100 from
the Georgia Department of Transportation.
Alternatives:Approve award of Construction Contract to Sunbelt Structures, Inc. in the
amount of $157,320.25 for the Broad Street Bus Terminal Improvements
Project (St. Sebastian Way/Greene Street/15th Street), subject to receipt of
signed contracts and proper bonds as requested by the Augusta, GA
Engineering Department. Funding in the amount of $157,320.25 with
$71,220.25 from SPLOST Phase IV, and $86,100.00 from Georgia
Department of Transportation for project construction. 2) Do not approve
project.
Recommendation:Approve Alternative Number One.
Cover Memo
Item # 21
Funds are Available in
the Following
Accounts:
324-04-1110/201824044
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#324-041110-201824044. This project is for
The Broad Street Bus Terminal Improvements (St. Sebastian Way/Greene Street/
15th Street). Funds in the amount of $157,321 are available in SPLOST Phase IV
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 71,221$
Georgia Department of Transportation 86,100$
157,321$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Augusta Canal 157,321$ 1st & 2nd 157,321$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
(ST. SEBASTIAN WAY/GREENE STREET/15th STREET)
along with $86,100 from Georgia Department of Transportation
CPB#324-04-000000000
CAPITAL PROJECT BUDGET
BROAD STREET BUS TERMINAL IMPROVEMENTS
DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission
Engineering will send the original document(s) for execution to the Clerk of Commission
Office. For questions please contact Engineering at ext 5070. )
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission
Engineering will send the original document(s) for execution to the Clerk of Commission
Office. For questions please contact Engineering at ext 5070. )
1 of 2
7/06/09
Attachment number 1
Page 1 of 2
Item # 21
Augusta-Richmond County, Georgia
(ST. SEBASTIAN WAY/GREENE STREET/15th STREET)
CPB#324-04-000000000
CAPITAL PROJECT BUDGET
BROAD STREET BUS TERMINAL IMPROVEMENTS
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-041110-5414110-201824044 ($71,221)
GDOT ($86,100)
TOTAL SOURCES: ($157,321)
USE OF FUNDS
CONSTRUCTION
324-041110-5414110-000000000 ($157,321)
TOTAL USES: ($157,321)
2 of 2
7/06/09
Attachment number 1
Page 2 of 2
Item # 21
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, May 12, 2009 for furnishing:
Bid Item #09-107 Broad Street Bus Terminal Improvements for Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project shall
be obtained by all prime, subcontractors and suppliers exclusively from Digital Blue Print.
The fees for the plans and specifications which are non-refundable is $50.00
Documents may also be examined during regular business hours at the Augusta Builders
Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to
submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans
online (www.digblueprint.com) at no charge through Digital Blue Print (706 821-0405) beginning
Thursday, April 2, 2009. Bidders are cautioned that submitting a package without Procurement of a
complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that sequestration of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, April 24, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the
office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be
accepted by fax, all must be received by mail or hand delivered. All questions are to be
submitted in writing by Tuesday, April 28, 2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid are
material conditions of the package. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta Commission. Please mark Bid number on the
outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 2, 9, 16, 23, 2009
Metro Courier April 8, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Attachment number 2
Page 1 of 1
Item # 21
Ve
n
d
o
r
s
:
Co
l
u
m
b
i
a
D
i
v
e
r
s
i
f
i
e
d
P.
O
.
B
o
x
2
1
2
2
2
Ma
r
t
i
n
e
z
,
G
A
3
0
9
1
7
Ho
r
i
z
o
n
C
o
n
s
t
r
u
c
t
i
o
n
P.
O
.
B
o
x
7
9
8
Ev
a
n
s
,
G
A
3
0
8
0
9
L-
J
I
n
c
22
0
S
t
o
n
e
B
r
i
d
g
e
D
r
i
v
e
Co
l
u
m
b
i
a
,
S
C
2
9
2
1
0
SD
C
l
i
f
t
o
n
C
o
n
s
t
r
u
c
t
i
o
n
43
2
4
W
h
e
e
l
e
r
R
o
a
d
Ma
r
t
i
n
e
z
,
G
A
3
0
9
0
7
Su
n
b
e
l
t
S
t
r
u
c
t
u
r
e
s
I
n
c
P.
O
.
B
o
x
3
2
7
x
Tu
c
k
e
r
,
G
A
3
0
5
7
3
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
Ag
r
e
e
m
e
n
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Su
b
c
o
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
of
B
i
d
d
e
r
YE
S
No
n
-
C
o
m
p
l
i
a
n
t
Mi
s
i
n
g
C
o
r
p
o
r
a
t
e
S
e
a
l
YE
S
Y
E
S
Y
E
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
Su
b
c
o
n
t
r
a
c
t
o
r
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
S
u
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
YE
S
Y
E
S
Y
E
S
N
O
Y
E
S
Ad
d
e
n
d
u
m
NO
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Bi
d
B
o
n
d
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Bi
d
A
m
o
u
n
t
No
n
-
C
o
m
p
l
i
a
n
t
N
o
n
-
C
o
m
p
l
i
a
n
t
$
1
6
2
,
8
0
7
.
5
0
N
o
n
-
C
o
m
p
l
i
a
n
t
$
1
5
7
,
3
2
0
.
2
5
Bi
d
I
t
e
m
#
0
9
-
1
0
7
Br
o
a
d
S
t
r
e
e
t
B
u
s
T
e
r
m
i
n
a
l
I
m
p
r
o
v
e
m
e
n
t
s
Fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
Bi
d
O
p
e
n
i
n
g
D
a
t
e
:
T
u
e
s
d
a
y
,
M
a
y
1
2
,
2
0
0
9
a
t
3
:
0
0
p
.
m
.
Attachment number 3
Page 1 of 1
Item # 21
Attachment number 4
Page 1 of 2
Item # 21
Attachment number 4
Page 2 of 2
Item # 21
Attachment number 5
Page 1 of 2
Item # 21
Attachment number 5
Page 2 of 2
Item # 21
Attachment number 6
Page 1 of 1
Item # 21
Commission Meeting Agenda
8/4/2009 2:00 PM
D'Antignac Street Drainage Improvements
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Dept.
Caption:Motion approve bid award of Construction Contract to Tommy L. Griffin
Plumbing and Heating Company in the amount of $3,162,281.57 for the
D’Antignac Street Drainage Improvements Project, Capital Project Budget
subject to receipt of a detailed project schedule, a contractor’s project team
approved by the Engineering Department, a traffic control plan, a staging
plan, signed contract(s) and proper bonds. Funding is available upon
Commission approval of the Re-Appropriation of Funds. (Approved by
Engineering Services Committee July 28, 2009)
Background:The D’Antignac Street Drainage Improvements project was approved by the
Augusta-Richmond County Commission on March 28, 2007. D’antignac
Street has low point in front of University Hospital which is drained through
a series of pipes to the Third Level Canal below 8th Street. During periods
of heavy rain, this area ponds and the rising water has put surrounding
structures at risk. The City completed a design contract with Cranston
Engineering Group, PC that provided a drainage study and a design to
improve the area.
Analysis:Bids were received on May with Tommy L. Griffin Plumbing & Heating
being the low bidder. Bid results are as follow: CONTRACTORS BID 1.
Tommy L. Griffin Plumbing & Heating $3,162,281.57 2. Mabus Brothers
Construction Co. Inc. $4,320,734.35 3. Ruby-Collins $4,443,984.00 4. Blair
Construction $4,790,914.81 5. John Stephens, Inc. $5,234,562.00 6. DS
Utilities, Inc. $6,176,558.70 7. L-J, Inc. $7,333,630.00 It is the Engineering
Department recommendation to award this project to the low bidder, subject
to receipt of the following items: 1. Detailed Project Schedule 2.
Contractor’s Project Team Approval by AED 3. Traffic Control Plan 4.
Staging Plan 5. Signed Contracts and Proper Bonds
Financial Impact:Funding is available upon Commission approval based on the Re-
Appropriation of Funds.
Alternatives:1) Approve award of Construction Contract to Tommy L. Griffin Plumbing
and Heating Company in the amount of $3,162,281.57 for the D’Antignac
Street Drainage Improvements Project, Capital Project Budget subject to
receipt of a detailed project schedule, a contractor’s project team approved
by the Engineering Department, a traffic control plan, a staging plan, signed
contract(s) and proper bonds. Funding is available upon Commission
approval of the Re-Appropriation of Funds. 2) Do not approve and
discontinue project.
Cover Memo
Item # 22
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Funds available based on Commission approval.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#324-041110-000000000. Funding
is needed for D'Antignac Street due to a low point in front of University
Hospital which is drained through a series of pipes to the Third Level Canal
below 8th Street. During periods of heavy rain, this area ponds and the rising
water has out surrounding structures at risk. Funds in the amount of
$3,162,281.57 are available in SPLOST Phase IV Recapture account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV Recapture 3,162,282$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $3,162,282 3,162,282$
CPB#324-041110-000000000
CAPITAL PROJECT BUDGET
D'ANTIGNAC STREET DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 7.14.09
Attachment number 1
Page 1 of 2
Item # 22
Augusta-Richmond County, Georgia CPB#324-041110-000000000
CAPITAL PROJECT BUDGET
D'ANTIGNAC STREET DRAINAGE IMPROVEMENTS
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-6011110-000000000 ($3,162,282)
TOTAL SOURCES: ($3,162,282)
USE OF FUNDS
STORM DRAINAGE
324-04-1110-5414710-000000000 $3,162,282
TOTAL USES: $3,162,282
2 of 2 7.14.09
Attachment number 1
Page 2 of 2
Item # 22
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, May 5, 2009 for furnishing:
Bid Item #09-105 D’Antignac Street Drainage Improvements for Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project shall
be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print.
The fees for the plans and specifications which are non-refundable is $100.00
Documents may also be examined during regular business hours at the Augusta Builders
Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to
submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans
online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning
Thursday, March 26 2009. Bidders are cautioned that submitting a package without Procurement of
a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or
coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that sequestration of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, April 17, 2009 @ 11:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the
office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be
accepted by fax, all must be received by mail or hand delivered. All questions are to be
submitted in writing by Tuesday, April 21, 2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid are
material conditions of the package. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta Commission. Please mark Bid number on the
outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 26, April 2, 9, 16, 2009
Metro Courier April 1, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Attachment number 2
Page 1 of 1
Item # 22
Ve
n
d
o
r
s
L-
J
I
n
c
22
0
S
t
o
n
e
R
i
d
g
e
D
r
,
S
t
e
4
0
5
Co
l
u
m
b
i
a
,
S
C
2
9
2
1
0
Ru
b
y
-
C
o
l
l
i
n
s
48
0
6
W
r
i
g
h
t
D
r
i
v
e
Sy
m
r
n
a
,
G
A
3
0
0
8
2
Bl
a
i
r
C
o
n
s
t
r
u
c
t
i
o
n
P.
O
.
B
o
x
7
7
0
Ev
a
n
s
,
G
A
3
0
8
0
9
Ma
b
u
s
C
o
n
s
t
r
u
c
t
i
o
n
92
0
M
o
l
l
y
P
o
n
d
R
o
a
d
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
To
m
m
y
L
.
G
r
i
f
f
i
n
Pl
u
m
b
i
n
g
&
H
e
a
t
i
n
g
C
o
37
4
3
A
t
l
a
n
t
i
c
A
v
e
Ma
c
o
n
,
G
A
3
1
2
0
4
DS
U
t
i
l
i
t
i
e
s
,
I
n
c
16
4
4
H
o
l
y
T
r
i
n
i
t
y
C
h
u
r
c
h
Rd
Li
t
t
l
e
M
t
n
,
S
C
2
9
0
7
5
Jo
h
n
S
t
e
p
h
e
n
s
,
I
n
c
27
2
H
u
r
r
i
c
a
n
e
S
h
o
a
l
s
Ro
a
d
La
w
r
e
n
c
e
v
i
l
l
e
,
G
A
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Bi
d
F
o
r
m
Y
e
s
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
Ye
s
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Su
b
c
o
n
t
r
a
c
t
o
r
Af
f
i
d
a
v
i
t
Ye
s
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Bi
d
d
e
r
/
O
f
f
e
r
o
r
Ye
s
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Su
b
c
o
n
t
r
a
c
t
o
r
Ye
s
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
Su
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Ad
d
e
n
d
u
m
1
Ye
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Y
e
s
Ye
s
Ye
s
$3
,
1
6
2
,
2
8
1
.
5
7
$
6
,
1
7
6
,
5
5
8
.
0
0
$
5
,
2
3
4
,
5
6
2
.
0
0
Bi
d
B
o
n
d
Ye
s
Y
e
s
Y
e
s
Y
e
s
Ye
s
Bi
d
I
t
e
m
#
0
9
-
1
0
5
D'
A
n
t
i
g
n
a
c
S
t
r
e
e
t
D
r
a
i
n
a
g
e
I
m
p
r
o
v
e
m
e
n
t
s
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
Bi
d
A
m
o
u
n
t
$4
,
4
4
3
,
9
8
4
.
0
0
$
4
,
7
9
0
,
9
1
4
.
8
1
Bi
d
O
p
e
n
i
n
g
D
a
t
e
:
T
u
e
s
d
a
y
,
M
a
y
5
,
2
0
0
9
@
3
:
0
0
p
.
m
.
$4
,
3
2
0
,
6
9
0
.
1
5
$7
,
3
3
3
,
6
3
0
.
0
0
Bi
d
I
t
e
m
#
0
9
-
1
0
5
Attachment number 3
Page 1 of 2
Item # 22
Ve
n
d
o
r
s
Ca
t
a
w
b
a
14
2
0
8
L
i
s
s
a
d
e
l
l
C
i
r
c
l
e
Ch
a
r
l
o
t
t
e
,
N
C
2
8
2
7
7
Ga
r
n
e
y
C
o
n
s
t
r
u
c
t
i
o
n
20
0
1
W
e
s
t
s
i
d
e
P
k
w
y
,
S
t
e
12
5
Al
p
h
a
r
e
t
t
a
,
G
A
3
0
0
0
4
Co
n
s
t
r
u
c
t
i
o
n
P
e
r
f
e
c
t
e
d
58
7
C
h
e
r
r
y
A
v
e
n
u
e
N
A
u
g
u
s
t
a
,
S
C
2
9
8
4
1
Tr
i
-
S
t
a
r
C
o
n
t
r
a
c
t
o
r
s
47
L
e
g
a
c
y
L
a
n
e
Ed
g
e
f
i
e
l
d
,
S
C
2
9
8
2
4
So
u
t
h
e
r
n
S
i
t
e
D
e
s
i
g
n
51
0
2
P
i
e
r
c
e
C
o
u
r
t
Ev
a
n
s
,
G
A
3
0
8
0
9
Re
e
v
e
s
C
o
n
s
t
r
u
c
t
i
o
n
,
In
c
P.
O
.
B
o
x
1
1
2
9
Au
g
u
s
t
a
,
G
A
3
0
9
0
3
Mo
o
r
h
e
a
d
C
o
n
s
t
r
u
c
t
15
1
3
A
n
d
e
r
s
o
n
S
t
Be
l
t
o
n
,
S
C
2
9
6
2
7
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
Ye
s
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
Ye
s
Bi
d
F
o
r
m
Ye
s
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
Ye
s
Su
b
c
o
n
t
r
a
c
t
o
r
Af
f
i
d
a
v
i
t
Ye
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Bi
d
d
e
r
/
O
f
f
e
r
o
r
No
N
o
t
a
r
y
'
s
S
e
a
l
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Su
b
c
o
n
t
r
a
c
t
o
r
Ye
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
Ye
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
Su
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
Ye
s
Ad
d
e
n
d
u
m
1
Ye
s
D'
A
n
t
i
g
n
a
c
S
t
r
e
e
t
D
r
a
i
n
a
g
e
I
m
p
r
o
v
e
m
e
n
t
s
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
Bi
d
O
p
e
n
i
n
g
D
a
t
e
:
T
u
e
s
d
a
y
,
M
a
y
5
,
2
0
0
9
@
3
:
0
0
p
.
m
.
Bi
d
B
o
n
d
Ye
s
Bi
d
A
m
o
u
n
t
No
n
-
C
o
m
p
l
i
a
n
t
Attachment number 3
Page 2 of 2
Item # 22
Attachment number 4
Page 1 of 2
Item # 22
Attachment number 4
Page 2 of 2
Item # 22
Attachment number 5
Page 1 of 3
Item # 22
Attachment number 5
Page 2 of 3
Item # 22
Attachment number 5
Page 3 of 3
Item # 22
Attachment number 6
Page 1 of 3
Item # 22
Attachment number 6
Page 2 of 3
Item # 22
Attachment number 6
Page 3 of 3
Item # 22
Attachment number 7
Page 1 of 1
Item # 22
Attachment number 8
Page 1 of 1
Item # 22
Commission Meeting Agenda
8/4/2009 2:00 PM
Georgia Power Company Governmental Encroachment Agreement #31129
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company Governmental Encroachment
Agreement for Easement #31129. (Approved by Engineering Services
Committee July 28, 2009)
Background:The Augusta Utilities Department is in the process of obtaining easements
for Project 10159 - Doug Barnard Parkway Water Main, Phase III. The
pipeline will need to cross an easement belonging to the Georgia Power
Company.
Analysis:The Georgia Power Company has agreed to the pipeline crossing and has
submitted its standard governmental encroachment agreement for signature.
Financial Impact:No charge.
Alternatives:Deny the motion to approve Georgia Power Company Governmental
Encroachment Agreement For Easement #31129
Recommendation:Approve the motion to approve Georgia Power Company Governmental
Encroachment Agreement For Easement #31129
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Attachment number 1
Page 1 of 4
Item # 23
Attachment number 1
Page 2 of 4
Item # 23
Attachment number 1
Page 3 of 4
Item # 23
Attachment number 1
Page 4 of 4
Item # 23
Commission Meeting Agenda
8/4/2009 2:00 PM
Georgia Power Company Governmental Encroachment Agreement #31162
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company Governmental Encroachment
Agreement #31162. (Approved by Engineering Services Committee July
28, 2009)
Background:The Augusta Utilities Department is in the process of acquiring easements
for Project 60107 - Butler Creek Interceptor Upgrade East, Phase I.
Analysis:The pipeline will need to cross a right-of-way owned by Georgia Power
Company, which has agreed to the crossing and proffered their standard
governmental encroachment agreement.
Financial Impact:No charge.
Alternatives:Deny motion to approve Georgia Power Company Governmental
Encroachment Agreement #31162.
Recommendation:Approve motion to approve Georgia Power Company Governmental
Encroachment Agreement #31162.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1
Page 1 of 3
Item # 24
Attachment number 1
Page 2 of 3
Item # 24
Attachment number 1
Page 3 of 3
Item # 24
Commission Meeting Agenda
8/4/2009 2:00 PM
Georgia Power Easement #11204
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company Easement Deed #11204.
(Approved by Engineering Services Committee July 28, 2009)
Background:Georgia Power Company has installed additional power poles and
equipment for the J. B. Messerly Plant expansion. These new poles are on
the Messerly site, contiguously with Doug Barnard Parkway.
Analysis:Georgia Power Company will need an easement covering the newly
installed power poles and equipment, for future maintenance.
Financial Impact:None
Alternatives:Deny the motion to approve Georgia Power Company Easement Deed
#11204.
Recommendation:Approve motion to approve Georgia Power Company Easement Deed
#11204.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 3
Item # 25
Attachment number 1
Page 2 of 3
Item # 25
Attachment number 1
Page 3 of 3
Item # 25
Commission Meeting Agenda
8/4/2009 2:00 PM
Goodrich St. Raw Water Pumping Station
Department:Utilities-Clifford A. Goins, Interim Director
Caption:Motion to authorize execution of Change Order #2 in an amount not to
exceed $ 170,567.00 to Crowder Construction for additional work at the
Goodrich Street Raw Water Pumping Station. (Approved by Engineering
Services July 28, 2009)
Background:In February of 2008, the Augusta Commission awarded a contract to
upgrade the existing Goodrich Street Raw Water Pumping Station. The
project included the addition of two large diesel driven pumps and the open
bay for a future electric pump at the Raw Water Pumping Station on
Goodrich St. These diesel and electric pumps will have the capability of
pumping raw water from either the Augusta Canal or the Savannah River.
The proposed change order include additional embankment stablization and
repair in the vacinity of the existing turbine intakes, electrical changes in
diesel engine rooms, and tie in the penstock of unit #4
Analysis:With the draining of the Augusta Canal for the purposes of this project,
AUD wanted to take advantage of this opportunity to do some additional
work. Other changes in this change order were for the operational
improvements of the project.
Financial Impact:Funds for the change order are included in Bond Fund, under account
number 507043410-5425110/80320115-5425110.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of Change Order
#2 in an amount not to exceed $170,567.00 to Crowder Construction for
additional work at the Goodrich Street Raw Water Pumping Station.
Funds are Available in
the Following
Accounts:
507043410-5425110/80320115-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 26
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
CONSTRUCTION CONTRACT CHANGE ORDER
CO NUMBER 2
BID ITEM 07-214
DATE 7/15/09
PROJECT TITLE Goodrich Street Raw Water Pump Station Improvements
ORIGINAL CONTRACT DATE 3/4/2008 PROJECT NUMBER 10250
OWNER AUGUSTA-RICHMOND COUNTYCOMMISSION PO NUMBER P149584
The following change is hereby made to the contract for the above project:
Description of Change (for a more detailed description see attached proposal):
This change includes updates from change order 1, modifications to retaining wall 7, modifications to the tie in
at Penstock 4, additional electrical scope in the engine rooms, a credit for pedestrian control, modifications to
the fish bypass box, canal bank slope repair, canal cleaning, repairs to intakes 2 and 3, and the addition of stone
at the front edge of the new intakes for 9 and 10.
PAYEE Crowder Construction Company
TOTAL AMOUNT OF THIS CHANGE ORDER $ 170,567.00
The contract time will be INCREASED by 0 calendar days as a result of this change.
ORIGINAL CONTRACT AMOUNT $ 13,870,000.00
PREVIOUS CHANGE ORDER (INCREASE) $ 448,779.00
THIS CHANGE ORDER (INCREASE) $ 170,567.00
TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 14,489,346.00
FUNDING NUMBER/ACCOUNT NUMBER 507043410 5425110
80320115 5425110
PROPOSED BY:
DATE:
CONTRACTOR
REQUESTED BY:
DATE:
ENGINEER
SUBMITTED BY:
DATE:
DEPARTMENT HEAD
FINANCE ENDORSEMENT:
DATE:
COMPTROLLER
RECOMMENDED BY:
DATE:
ADMINISTRATOR
APPROVED BY:
DATE:
MAYOR
Attachment number 1
Page 1 of 1
Item # 26
Project 10250
Goodrich Street Raw Water Pump Station Improvements
Change Order #2
Item No.Description Quantity Unit Unit Price Total Price
1 Credit for Extension of RR Tunnel 1 LS ($7,749.00) ($7,749.00)
2 Early Completion 1 LS $1,000.00 $1,000.00
3 Retaing Wall 7 1 LS $20,082.00 $20,082.00
4 48" Tie In to Penstock 4 1 LS $19,301.00 $19,301.00
5 Electrical Changes in Engine Rooms 1 LS $46,213.00 $46,213.00
6 Pedestrian Closure & Extended Hours 1 LS (25,000.00)$ ($25,000.00)
7 Fish Bypass 1 LS $2,207.00 $2,207.00
8 Slope Repair 1 LS $95,250.00 $95,250.00
9 T&M at 2 & 3 1 LS $15,865.00 $15,865.00
10 Rip Rap at 9 & 10 1 LS $3,398.00 $3,398.00
Grand Total $170,567.00
10250 PCO Log.xls 1
Attachment number 2
Page 1 of 1
Item # 26
Commission Meeting Agenda
8/4/2009 2:00 PM
Marks Church Road Reconstruction Project
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Dept.
Caption:Motion to award Design Consultant Services Agreement to WR Toole
Engineers, Inc. for the Capital Project Budget in the amount of $589,129.00
for the Marks Church Road Reconstruction. Funding is available in
SPLOST Phase V on the Marks Church Road Improvement project for the
Engineering Department. (Approved by Engineering Services Committee
July 28, 2009)
Background:The Marks Church Road Reconstruction Project is a project that is approved
and funded in SPLOST V. Marks Church Road is currently a two-lane
roadway with road side ditches. The county is proposing to upgrade the
existing roadway by constructing three to four traffic lanes, curb and gutter,
an enclosed storm drainage system, sidewalks, and the Marks Church Road
Bridge. Design work will consist of the design and preparation of
preliminary and final construction plans in accordance with Augusta-
Richmond County and Georgia Department of Transportation (GDOT) Plan
Presentation Guide for addressing drainage roadway issues, sidewalks, curb
and gutter, road widening, and street lighting along the corridor.
Analysis:The following firms were evaluated based on qualifications, project
approach, experience, and schedule on May 20, 2009. The following firms
submitted RFPs and were evaluated: B&E Jackson and Associates EMC
Engineering Services, Inc. Moreland Altobelli Associates Street Smarts
Thomas & Hutton T.Y. Lin International W.K. Dickson W.R. Toole
Engineers, Inc. Zel Engineers W.R. Toole Engineers, Inc. was selected
based on the evaluation procedures used for this project.
Financial Impact:Funds are available in SPLOST Phase V account 325-041120 upon
Commission approval.
Alternatives:1) Award Design Consultant Services Agreement to WR Toole Engineers,
Inc. for the Capital Project Budget in the amount of $589,129.00 for the
Marks Church Road Reconstruction. Funding is available in SPLOST Phase
V on the Marks Church Road Improvement project for the Engineering
Department. 2) Do not approve and cancel project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 325-
Cover Memo
Item # 27
Accounts:041120-0000000
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#325-041110-000000000. Funding
is needed to upgrade the existing roadway by constructing three to four traffic
lanes, curb and gutter, an enclosed storm drainage system, sidewalks, and
the Marks Church Road Bridge. Funds in the amount of $589,129 are available
SPLOST Phase V recapture account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase V Recapture 589,129$
Section 3: The following amounts are appropriated for the project:
CPB#325-041110-000000000
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
By Basin By District
Raes Creek 589,129$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 07/13/09
Attachment number 1
Page 1 of 2
Item # 27
Augusta-Richmond County, Georgia CPB#325-041110-000000000
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE V
325-04-1110-6011110-000000000 $589,129
TOTAL SOURCES: $589,129
USE OF FUNDS
CONSTRUCTION
325-04-1110-5414110-000000000 $589,129
TOTAL USES:$589,129
2 of 2 07/13/09
Attachment number 1
Page 2 of 2
Item # 27
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Friday, April 24, 2009 @ 11:00 a.m. for
furnishing:
RFP ITEM #09-101 Design Services for Marks Church Road Reconstruction for
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, April 14, 2009 @ 3:00 p.m. by fax at 706-
821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFP number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 19, 26, April 2, 9, 2009
Metro Courier March 25, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Attachment number 2
Page 1 of 1
Item # 27
Ve
n
d
o
r
s
:
B&
E
J
a
c
k
s
o
n
&
As
s
o
c
i
a
t
e
s
23
0
P
e
a
c
h
t
r
e
e
S
t
N
E
At
l
a
n
t
a
,
G
A
3
0
3
0
3
EM
C
E
n
g
i
n
e
e
r
i
n
g
41
0
6
C
o
l
b
e
n
B
l
v
d
.
Ev
a
n
s
,
G
A
3
0
8
0
9
Mo
r
e
l
a
n
d
A
t
l
t
b
e
l
l
i
A
s
s
o
c
22
1
1
B
e
a
v
e
r
R
u
i
n
R
o
a
d
No
r
c
r
o
s
s
,
G
A
3
0
0
7
1
St
r
e
e
t
S
m
a
r
t
s
31
6
0
M
a
i
n
S
t
S
t
e
1
0
0
Du
l
u
t
h
,
G
A
3
0
0
9
6
Th
o
m
a
s
&
H
u
t
t
o
n
P.
O
.
B
o
x
2
7
2
7
Sa
v
a
n
n
a
h
,
G
A
3
1
4
0
2
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
RF
P
F
o
r
m
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
Ag
r
e
e
m
e
n
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Su
b
c
o
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
of
B
i
d
d
e
r
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
Su
b
c
o
n
t
r
a
c
t
o
r
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
S
u
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Ad
d
e
n
d
u
m
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Fe
e
S
c
h
e
d
u
l
e
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Or
i
g
i
n
a
l
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Si
x
(
6
)
C
o
p
i
e
s
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
RF
P
I
t
e
m
#
0
9
-
1
0
1
De
s
i
g
n
S
e
r
v
i
c
e
s
f
o
r
M
a
r
k
s
C
h
u
r
c
h
R
o
a
d
R
e
c
o
n
s
t
r
u
c
t
i
o
n
Fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
RF
P
O
p
e
n
i
n
g
D
a
t
e
:
F
r
i
d
a
y
,
A
p
r
i
l
2
4
,
2
0
0
9
a
t
1
1
:
0
0
a
.
m
.
Pa
g
e
1
o
f
3
Attachment number 3
Page 1 of 3
Item # 27
Ve
n
d
o
r
s
:
T.
Y
.
L
i
n
I
n
t
e
r
n
a
t
i
o
n
a
l
26
0
P
e
a
c
h
t
r
e
e
S
t
r
e
e
t
At
l
a
n
t
a
,
G
A
3
0
3
0
3
W
K
D
i
c
k
s
o
n
14
5
0
G
r
e
e
n
e
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
W
R
.
T
o
o
l
e
E
n
g
i
n
e
e
r
s
10
0
5
B
r
o
a
d
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
Ze
l
E
n
g
i
n
e
e
r
s
43
5
T
e
l
f
a
i
r
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
Jo
r
d
a
n
J
o
n
e
s
&
G
o
u
l
d
i
n
g
68
0
1
G
o
v
e
r
n
o
r
s
L
a
k
e
P
k
w
y
No
r
c
r
o
s
s
,
G
A
3
0
0
7
1
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
RF
P
F
o
r
m
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
Ag
r
e
e
m
e
n
t
YE
S
Y
E
S
Y
E
S
Y
E
S
NO
N
-
C
O
M
P
L
I
A
N
T
DI
D
N
O
T
N
O
T
A
R
I
Z
E
F
O
R
M
Su
b
c
o
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
of
B
i
d
d
e
r
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
Su
b
c
o
n
t
r
a
c
t
o
r
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
S
u
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Ad
d
e
n
d
u
m
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Fe
e
S
c
h
e
d
u
l
e
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Or
i
g
i
n
a
l
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
Si
x
(
6
)
C
o
p
i
e
s
YE
S
Y
E
S
Y
E
S
Y
E
S
Y
E
S
RF
P
I
t
e
m
#
0
9
-
1
0
1
De
s
i
g
n
S
e
r
v
i
c
e
s
f
o
r
M
a
r
k
s
C
h
u
r
c
h
R
o
a
d
R
e
c
o
n
s
t
r
u
c
t
i
o
n
Fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
RF
P
O
p
e
n
i
n
g
D
a
t
e
:
F
r
i
d
a
y
,
A
p
r
i
l
2
4
,
2
0
0
9
a
t
1
1
:
0
0
a
.
m
.
Pa
g
e
2
o
f
3
Attachment number 3
Page 2 of 3
Item # 27
Ve
n
d
o
r
s
:
QK
4
A
r
c
h
i
t
e
c
t
u
r
e
En
g
i
n
e
e
r
n
i
g
31
6
9
H
o
l
c
o
m
b
B
r
i
d
e
R
d
No
r
c
r
o
s
s
,
G
A
3
0
0
7
1
AT
M
P.
O
.
B
o
x
2
0
3
3
6
Ch
a
r
l
e
s
t
o
n
,
S
C
2
9
4
1
3
Po
n
d
&
C
o
m
p
a
n
y
35
0
0
P
k
w
y
L
a
n
e
S
t
e
6
0
0
No
r
c
r
o
s
s
,
G
A
3
0
0
9
2
UR
S
C
o
r
p
o
r
a
t
i
o
n
40
0
N
o
r
t
h
p
a
r
k
T
o
w
n
C
e
n
t
e
r
10
0
0
A
b
e
r
n
a
t
h
y
R
o
a
d
N
E
At
l
a
n
t
a
,
G
A
3
0
3
2
8
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
YE
S
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
YE
S
RF
P
F
o
r
m
YE
S
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
Ag
r
e
e
m
e
n
t
YE
S
Su
b
c
o
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
YE
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
of
B
i
d
d
e
r
YE
S
No
n
-
C
o
l
l
u
s
i
o
n
A
f
f
i
d
a
v
i
t
Su
b
c
o
n
t
r
a
c
t
o
r
YE
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
YE
S
Lo
c
a
l
S
m
a
l
l
B
u
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
S
u
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
NO
N
-
C
O
M
P
L
I
A
N
T
DI
D
N
O
T
R
E
T
U
R
N
F
O
R
M
Ad
d
e
n
d
u
m
YE
S
Fe
e
S
c
h
e
d
u
l
e
YE
S
Or
i
g
i
n
a
l
YE
S
Si
x
(
6
)
C
o
p
i
e
s
YE
S
RF
P
I
t
e
m
#
0
9
-
1
0
1
De
s
i
g
n
S
e
r
v
i
c
e
s
f
o
r
M
a
r
k
s
C
h
u
r
c
h
R
o
a
d
R
e
c
o
n
s
t
r
u
c
t
i
o
n
Fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
RF
P
O
p
e
n
i
n
g
D
a
t
e
:
F
r
i
d
a
y
,
A
p
r
i
l
2
4
,
2
0
0
9
a
t
1
1
:
0
0
a
.
m
.
Ve
n
d
o
r
S
u
b
m
i
t
t
e
d
N
o
B
i
d
Re
s
p
o
n
s
e
Ve
n
d
o
r
S
u
b
m
i
t
t
e
d
N
o
B
i
d
Re
s
p
o
n
s
e
Ve
n
d
o
r
S
u
b
m
i
t
t
e
d
N
o
B
i
d
Re
s
p
o
n
s
e
Pa
g
e
3
o
f
3
Attachment number 3
Page 3 of 3
Item # 27
Ev
a
l
u
a
t
o
r
:
C
u
m
u
l
a
t
i
v
e
Ev
a
l
u
a
t
i
o
n
S
h
e
e
t
f
o
r
R
F
P
#
0
9
-
1
0
1
De
s
i
g
n
S
e
r
v
i
c
e
s
f
o
r
M
a
r
k
s
C
h
u
r
c
h
R
o
a
d
R
e
c
o
n
s
t
r
u
c
t
i
o
n
f
o
r
A
u
g
u
s
t
a
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
TO
T
A
L
W
E
I
G
H
T
E
D
S
C
O
R
E
:
9
2
7
17
3
4
5
1
8
17
17
.
3
14
18
.
3
14
Ra
n
k
i
n
g
17
.
6
1
6
.
6
91
.
3
2
5
7
9
.
4
2
5
15
18
17
.
6
6
1.
Q
u
a
l
i
f
i
c
a
t
i
o
n
s
o
f
C
o
m
p
a
n
y
-
Sc
o
r
i
n
g
0
t
o
2
0
(
W
e
i
g
h
t
e
d
Sc
o
r
e
2
0
%
)
2.
Q
u
a
l
i
f
i
c
a
t
i
o
n
s
o
f
K
e
y
Pr
o
f
e
s
s
i
o
n
a
l
s
t
h
a
t
w
i
l
l
A
c
t
u
a
l
l
y
de
s
i
g
n
,
p
r
e
p
a
r
e
p
l
a
n
&
S
p
e
c
s
an
d
pr
e
p
a
r
e
r
e
g
u
l
a
t
o
r
y
do
c
u
m
e
n
t
a
t
i
o
n
s
-
S
c
o
r
i
n
g
0
t
o
20
p
o
i
n
t
s
(
W
e
i
g
h
t
e
d
s
c
o
r
e
30
%
)
3.
W
o
r
k
P
l
a
n
a
n
d
O
v
e
r
a
l
l
Se
r
v
i
c
e
S
c
h
e
d
u
l
e
-
S
c
o
r
i
n
g
0
t
o
20
p
o
i
n
t
s
(
W
e
i
g
h
t
e
d
S
c
o
r
e
i
s
25
%
)
4.
Re
f
e
r
e
n
c
e
s
-
S
c
o
r
i
n
g
0
t
o
2
0
po
i
n
t
s
(
W
e
i
g
h
t
e
d
s
c
o
r
e
1
5
%
)
5.
P
r
o
p
o
s
e
d
F
e
e
-
S
c
o
r
i
n
g
0
t
o
20
p
o
i
n
t
s
(
W
e
i
g
h
t
e
d
S
c
o
r
e
10
%
)
17
.
3
18
.
3
1
8
.
3
1
8
.
3
1
8
.
3
16
18
1
5
.
6
19
1
5
19
.
3
1
7
.
3
W R
.
T
o
o
l
e
E
n
g
i
n
e
e
r
s
10
0
5
B
r
o
a
d
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
Ze
l
E
n
g
i
n
e
e
r
s
43
5
T
e
l
f
a
i
r
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
16
.
3
18
.
3
1
8
.
3
1
7
.
6
1
7
T.
Y
.
L
i
n
I
n
t
e
r
n
a
t
i
o
n
a
l
26
0
P
e
a
c
h
t
r
e
e
S
t
.
At
l
a
n
t
a
,
G
A
3
0
3
0
3
17
17
16
.
6
W
K
D
i
c
k
s
o
n
14
5
0
G
r
e
e
n
e
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
B&
E
J
a
c
k
s
o
n
&
As
s
o
c
i
a
t
e
s
23
0
P
e
a
c
h
t
r
e
e
S
t
N
E
At
l
a
n
t
a
,
G
A
3
0
3
0
3
EM
C
E
n
g
i
n
e
e
r
i
n
g
41
0
6
C
o
l
b
e
n
B
l
v
d
.
Ev
a
n
s
,
G
A
3
0
8
0
9
Mo
r
e
l
a
n
d
A
t
l
t
b
e
l
l
i
22
1
1
B
e
a
v
e
r
R
u
i
n
R
d
No
r
c
r
o
s
s
,
G
A
3
0
0
7
1
St
r
e
e
t
S
m
a
r
t
s
31
6
0
M
a
i
n
S
t
S
t
e
1
0
0
Du
l
u
t
h
,
G
A
3
0
0
9
6
Th
o
m
a
s
&
H
u
t
t
o
n
P.
O
.
B
o
x
2
7
2
7
Sa
v
a
n
n
a
h
,
G
A
3
1
4
0
2
14
.
3
15
.
6
81
.
1
7
5
66
.
3
10
13
.
3
13
16
.
6
1
8
1
2
.
6
16
17
.
6
16
.
6
88
.
1
85
.
0
2
5
82
.
5
8
6
.
6
2
5
17
15
.
6
18
.
3
83
.
8
2
5
Attachment number 4
Page 1 of 1
Item # 27
Attachment number 5
Page 1 of 8
Item # 27
Attachment number 5
Page 2 of 8
Item # 27
Attachment number 5
Page 3 of 8
Item # 27
Attachment number 5
Page 4 of 8
Item # 27
Attachment number 5
Page 5 of 8
Item # 27
Attachment number 5
Page 6 of 8
Item # 27
Attachment number 5
Page 7 of 8
Item # 27
Attachment number 5
Page 8 of 8
Item # 27
Attachment number 6
Page 1 of 2
Item # 27
Attachment number 6
Page 2 of 2
Item # 27
Attachment number 7
Page 1 of 1
Item # 27
Commission Meeting Agenda
8/4/2009 2:00 PM
Marvin Griffin Road Improvements Change #1-SA#2
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve CPB # 323-041110-296823603, Supplemental
Agreement Number Two, and Change Number One for the subject project
with Hussey, Gay, Bell and DeYoung, Inc. in the amount of $36,230.00 with
changes associated with the survey, design and construction phase
consulting services as related to water and sanitary sewer mains in the area
of the Marvin Griffin Road project as requested by the Augusta, GA
Engineering Department. Funds are available in Augusta Utilities project
account. (Approved by Engineering Services Committee July 28,2009)
Background:The Augusta Engineering Department project to widen Marvin Griffin Road
will require Augusta Utilities Department to relocate existing sanitary sewer
mains in the area. In addition, several water meter vaults and fire hydrants
will need to be relocated.
Analysis:This will allow the necessary changes to complete design of the Marvin
Griffin Road water and sanitary sewer mains relocations. With the
completion of this design and construction, the area of Marvin Griffin Road
served by these new mains will enjoy years of trouble free service.
Financial Impact:Funds for this work are available in the Augusta Utilities account number
507043410-5212115 / 80900030-5212115 upon Commission approval.
Alternatives:Approve CPB # 323-041110-296823603, Supplemental Agreement Number
Two, and Change Number One for the subject project with Hussey, Gay,
Bell and DeYoung, Inc. in the amount of $36,230.00 with changes
associated with the survey, design and construction phase consulting
services as related to water and sanitary sewer mains in the area of the
Marvin Griffin Road project as requested by the Augusta, GA Engineering
Department. Funds are available in Augusta Utilities project account. 2) Do
not approve and deny this much needed project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
507043410-5212115 / 80900030-5212115
REVIEWED AND APPROVED BY:
Cover Memo
Item # 28
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
(SA01 – For changes more than $20,000) July 2009
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No.: 323-04-296823603
Supplemental Agreement No.: 2
P.O. 57943
WHEREAS, We, Hussey, Gay, Bell & DeYoung International, Inc., Consultant, entered into a
contract with Augusta-Richmond County on December 18, 2001, for engineering design services
associated with the Marvin Griffin Road Improvements, Project No. 323-04-296823603, File
Reference No. 05-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Additional Engineering services are needed for surveying, design and construction
phase consulting services as related to water and sanitary sewer mains in the area.
It is agreed that as a result of the above modification the contract amount is increased by
$36,230.00 from $141,077.49 to a new total of $177,330.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, Hussey, Gay, Bell & DeYoung International, Inc., Consultant,
hereby agree to said Supplemental Agreement consisting of the above mentioned items and
prices, and agree that this Supplemental Agreement is hereby made a part of the original contract
to be performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
This ______ day of ____________, 2009.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Fred Russell, Administrator
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document.
Once approved by the Commission, the
original will be sent to Clerk of
Commission for execution. For
information reference this request
contact Engineering @ ext 5070.
Attachment number 1
Page 1 of 1
Item # 28
Augusta-Richmond County, Georgia
CHANGE NUMBER ONE
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#323-041110-296823603. This project is for
surveying, design and construction phase consulting services as related to water
and sanitary sewer mains in the area in the total amount of $36,230 to be funded
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
3,503,230$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky, Butler & Phinzy Swamp 3,503,230$ 1st & 2nd 3,503,230$
(S.R. 56 to S.R. 56 Spur)
by Augusta Utilities.
CPB#323-04-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission
Engineering will send the original document(s) for execution to the Clerk of
Commission Office. For questions please contact Engineering at ext 5070.
)
Rocky, Butler & Phinzy Swamp 3,503,230$ 1st & 2nd 3,503,230$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission
Engineering will send the original document(s) for execution to the Clerk of
Commission Office. For questions please contact Engineering at ext 5070.
)
1 of 2
7/14/09
Attachment number 2
Page 1 of 2
Item # 28
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-04-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030 ($36,230) ($36,230)
TOTAL SOURCES: ($3,467,000) ($36,230) ($3,503,230)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $150,000 $150,000
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $2,850,000 $2,850,000
AUGUSTA UTILITIES
507043410-5212115-80900030 $36,230 $36,230
CONTINGENCY
323-041110-6011110-296823603 $285,000 $285,000
TOTAL USES: $3,467,000 $36,230 $3,503,230
2 of 2
7/14/09
Attachment number 2
Page 2 of 2
Item # 28
Commission Meeting Agenda
8/4/2009 2:00 PM
Morgan Road Improvements - CPB#5/CO#1
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve Capital Project Budget Change Number Five and
Change Order Number One in the amount of $711,152.00 with Mabus
Brothers Construction, Inc. for the Morgan Road Improvements Project
CPB 323-041110-296823665. This Change Order is for services associated
with construction of new sanitary sewer and existing water system upgrades
on the Morgan Road project. Funding is available in Augusta Utilities
account 507043420-5425210/80900020-5425210. (Approved by
Engineering Servcies Committee July 28, 2009)
Background:Augusta Engineering currently has a contract with Mabus Brothers
Construction, Inc. to widen Morgan Road. Augusta Utilities Department
worked with Augusta Engineering Department to add sanitary sewer and
needed upgrades to the water system on Morgan Road. This project will
make sanitary sewer available to all properties on Morgan Road.
Analysis:Mabus Brothers provided an estimate to Augusta Utilities that is comparable
in price to other bids received for similar work. Adding the additional work
to Augusta Engineering Department's existing contract will save the
government money by not having to pay mobilization fees for another
contractor or repave the road in the future.
Financial Impact:Funds are available in Augusta Utilities 507043420 - 5425210/80900020-
5425210.
Alternatives:) Approve Capital Project Budget Change Number Five and Change Order
Number One in the amount of $711,152.00 with Mabus Brothers
Construction, Inc for the Morgan Road Improvements Project CPB 323-
041110-296823665. This Change Order is for services associated with
construction of new sanitary sewer and existing water system upgrades on
the Morgan Road project. Funding is available in Augusta Utilities account
507043420-5425210/80900020-5425210. 2) Do not approve and stop a
much needed service.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
AU account 507043420 -5425210/80900020-5425210 Cover Memo
Item # 29
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Change Order Number: One Date: July 13, 2009
Project Title: Morgan Road Improvements Project
Original Contract Date: 01.22.09 Project Number: 323.041110.296823665
Owner: Augusta Richmond County P.O. Number: P161064
Contractor: Mabus Brothers Construction, Inc.
The following change order is hereby made to the proposal for the above project:
TOTAL AMOUNT OF THIS CHANGE ORDER $ 711,152.00
Original Contract Amount $4,426,497.96
Previous Change Order
(Increased / Decreased)
This Change Order
(Increased / Decreased) $ 711,152.00
TOTAL CONTRACT WITH CHANGE ORDER(S) $5,137,649.96
* * * * * * * * * * * * *
Funding Source/Account Number: 507043420-5425210/80900020-5425210
Submitted By: Date:
Department Head
Submitted By: Date:
Department Head
Finance Endorsement: Date:
Department Head
Approved By: Date:
Mayor
Accepted By: Date:
Contractor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
Attachment number 1
Page 1 of 1
Item # 29
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB#323-041110-296823665. This change is necessary
for services associated with construction of new sanitary sewer and existing water
upgrades on the Morgan Road project. Funding is available in Augusta Utilities
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,641,900$
Special 1% Sales Tax, Phase I 698,100$
Special 1% Sales Tax, Phase I Recapture 549,193$
Special 1% Sales Tax, SPLOST Fund Balance Account 1,190,849$
Special 1% Sales Tax, Phase III 215,649$
Augusta Utilities 711,152$
6,006,843$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Phinizy Swamp $6,006,843 1st 6,006,843$
CPB#323-041110-296823665
CAPITAL PROJECT BUDGET
MORGAN ROAD
CHANGE NUMBER FIVE
account 507043420-5425210/80900020-5425210.
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
1 of 2 11-4-2008
Attachment number 2
Page 1 of 2
Item # 29
Augusta-Richmond County, Georgia CPB#323-041110-296823665
CAPITAL PROJECT BUDGET
MORGAN ROAD
CHANGE NUMBER FIVE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($1,857,549) ($1,857,549)
SPLOST Fund Balance Account
323-00-0000-3952110 ($1,190,849) ($1,190,849)
SPECIAL 1% SALES TAX, PHASE I
321-04-1110-6011110-288821333 ($698,100) ($698,100)
SPECIAL 1% SALES TAX, PHASE I ($549,193) ($549,193)
321-04-1110-6011110-288821333
SPECIAL 1% SALES TAX, PHASE II ($1,000,000) ($1,000,000)
322-00-0000-000000000
AUGUSTA UTILITIES
507043420-5425210/($711,152) ($711,152)
80900020-5425210
TOTAL SOURCES:($5,295,691)($711,152)($6,006,843)TOTAL SOURCES:($5,295,691)($711,152)($6,006,843)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823665 $169,000 $169,000
ADVERTISING
323-04-1110-5233119-296823665 $1,000 $1,000
RIGHT OF WAY
323-04-1110-5411120-296823665 $100,000 $100,000
CONSTRUCTION
323-04-1110-5414110-296823665 $4,426,498 $4,426,498
AUGUSTA UTILITIES-SANITARY SEW
507043420-5425210/
80900020-5425210 $711,152 $711,152
UTILITIES
323-04-1110-5414510-296823665 $599,193 $599,193
CONTINGENCY
323-04-1110-6011110-296823665 $0 $0
TOTAL USES: $5,295,691 $711,152 $6,006,843
2 of 2 11-4-2008
Attachment number 2
Page 2 of 2
Item # 29
Commission Meeting Agenda
8/4/2009 2:00 PM
OPTION FOR EASEMENT
Department:Engineering Division
Caption:Motion to approve an Option for the purposes of acquiring an easement
between Eagle Parts & Products, Inc., as owner, and Augusta, Georgia, as
optionee, in connection with the Marvin Griffin Road Improvement Project,
(461 sq. ft.) permanent construction and maintenance easement and (5,725
sq. ft.) of temporary construction easement from the property located at:
1411 Marvin Griffin Road, private, at the purchase price of $1,600.00.
(Approved by Engineering Services Committee July 28, 2009)
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced propertty is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 323041110-
5411120 2968236303-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Item # 30
Item # 30
Commission Meeting Agenda
8/4/2009 2:00 PM
OPTION FOR EASEMENT
Department:Engineering Division
Caption:Motion to approve an Option for the purposes of acquiring an easement
between Marvin Griffin Road Investments, LLC, as owner, and Augusta,
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (1,277 sq. ft.) permanent construction and
maintenance easement and (3,051 sq. ft.) of temporary construction
easement from the property located at: 1405 Marvin Griffin Road, private, at
the purchase price of $700.00. (Approved by Engineering Services
Committee July 28, 2009)
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 323041110-
5411120 2968236303-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Item # 31
Item # 31
Commission Meeting Agenda
8/4/2009 2:00 PM
OPTION FOR RIGHT-OF-WAY
Department:Engineering Division
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Marvin Griffin Road Investments, LLC, as owner(s), and Augusta,
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (2,776 sq. ft.) in fee and (425 sq. ft.) of permanent
construction and maintenance easement, more of less; and (7,950 sq. ft.) of
temporary construction easement from property located at: 1401 Marvin
Griffin Road, private, at the purchase price of $2,700.00. (Approved by
Engineering Services Committee July 28, 2009)
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Marvin Griffin Road Improvement
Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 323041110-
5411120 296823603-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
Item # 32
Item # 32
Commission Meeting Agenda
8/4/2009 2:00 PM
Re-Appropriation of Funds
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Dept.
Caption:Motion to approve the Re-Appropriation of Funds on SPLOST projects that
were programmed for The Engineering Department. These projects,
important at one time, were either constructed under other projects or
undefined. Augusta Engineering Department is ready to construct critical
projects but lack funding. In order to construct these projects, the funding
for the projects listed below will need to be redirected. (Approved by
Engineering Services Committee July 28, 2009)
Background:In an effort to utilize SPLOST funds and with the costs of construction
rising, we are asking to redirect funding from these projects to address
construction of current projects. Please see the attached table. Use of Funds
Current Projects *Funding D’Antignac Street Drg $3,337,150 Rocky
Creek Drg $3,621,900 Willis Foreman Bridge $2,008,100 $8,967,150
*see next table Funding Source Project Project # Amount Budgeted
Status Corridor & Gateway 200822999 $ 25,000 GDOT match never
occurred Fury’s Ferry Road 292822205 $ 126,500 Complete Programmed
Funds 296823222 $ 10,000 Undefined Fall Line Freeway 296823706 $
55,000 Undefined SR 4/US 1 296823602 $ 55,000 Undefined
Woodcrest/CSX 296823676 $ 175,400 Undefined 15th St. Utility
Relocation 288811016 $ 197,300 St. Sebastian Wheeler Rd. Operational
201824331 $ 363,900 I-520 Hollywood S/D Area 201824525 $2,337,000
SPLOST 6 Walton Way Ext/Davis Rd 203824371 $2,337,150 Davis Rd
Wheeless Road N/A $3,284,900 Hollywood $8,967,150
Analysis:While these projects are still deemed important, it will be beneficial and in
the best interest of Augusta-Richmond County to continue with the
construction of current projects and redirect funds to those project accounts.
Financial Impact:Funds will be transferred to the designated Use of Funds project accounts as
listed upon Commission approval.
Alternatives:) Approve the Re-Appropriation of Funds on SPLOST projects that were
programmed for The Engineering Department. These projects, important at
one time, were either constructed under other projects or undefined. Augusta
Engineering Department is ready to construct critical projects but lack
funding. In order to construct these projects, the funding for the projects
listed below will need to be redirected. 2) Do not approve and discontinue
critical projects due to lack of funding that are currently in progress. Cover Memo
Item # 33
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
Commission Meeting Agenda
8/4/2009 2:00 PM
Resurfacing Phase IX
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to approve Augusta-Richmond County urban and suburban
roadway resurfacing list. Funding in the amount of $5,672,706.31 for the
Capital Project Budget is available in SPLOST Phase III and IV
respectively. (Approved by Engineering Services Committee July 28,
2009)
Background:The Public Services and Engineering Departments have a criteria for
ranking and prioritizing roads and streets that requires resurfacing. Based on
the established criteria, the Public Services and Engineering Departments
are submitting the following list of roads for consideration to let two
separate contracts for Suburban and Urban. The list and estimated cost are
as follow: Suburban 1. Windsor Spring Rd. (Willis Foreman Rd. to SR
88) $1,269,184.48 2. Windsor Spring Rd. (Tobacco Rd. to Willis
Foreman Rd.) $742,990.40 3. Woodbine Road (Washington Rd. to
Lakemont Dr.) $316,498.04 4. Ruby Drive (Wells Drive to Richmond
Hills Rd.) $170,961.20 5. Toms Drive/Breeze Hill Drive (Glenn Hills
Drive to Glen Hills Drive) $278,116.00 6. Lover’s Lane (Columbia
Nitrogen Rd. to I-520) $268,264.20 ESTIMATED SUBURBAN TOTAL:
$3,046,014.32 Urban 1. 12th Street (Laney Walker to Old Savannah
Rd.) $289,327.36 2. 8th Street (Walton Way to Laney
Walker) $116,102.11 3. Wri ghtsboro Road (RA Dent
Blvd. to James Brown Blvd.) $347,368.16 4. D’Antignac
Street (RA Dent Blvd. to 8th Street) $283,987.36 5.
Martin Luther King Blvd. (Twiggs Street to Olive Rd.)
$844,654.00 6. Reynolds Street (4th Street to 13th
Street) $745,253.00 ESTIMATED URBAN
TOTAL: $2,626,691.99
Analysis:The roads/streets submitted were selected based on a GDOT Rating Criteria.
Financial Impact:Funding in the amount of $5,672,706.31 is available in SPLOST Phase III
Recapture ($188,369), Phase IV Recapture ($242,831) Phase IV
Resurfacing ($5,241,506) and accounts.
Alternatives:1) Approve Augusta-Richmond County urban and suburban roadway
resurfacing list. Funding in the amount of $5,672,706.31 for the Capital
Project Budget is available in SPLOST Phase III and IV respectively. 2) Do
not approve.
Recommendation:Approve Alternative Number One.
Cover Memo
Item # 34
Funds are Available in
the Following
Accounts:
Phase III Recapture ($188,369), Phase IV Recapture ($242,831) Phase IV
and Resurfacing ($5,241,506)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 34
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#324-041110-000000000. This project is for
urban and surburban roadway resurfacing list in the total amount of
$5,672,706.31 to be funded by the SPLOST, Phase III Recapture ($188,369),
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST, Phase III Recapture 188,369$
SPLOST, Phase IV Recapture 242,831$
SPLOST, Phase IV Resurfacing 5,241,506$
5,672,706$
Section 3: The following amounts are appropriated for the project:
By Basin By District
SPLOST, Phase IV Recapture ($242,831) and SPLOST, Phase IV Resurfacing
($5,241,506).
CPB#324-04-000000000
CAPITAL PROJECT BUDGET
RESURFACING PHASE NINE
DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission
Engineering will send the original document(s) for execution to the Clerk of Commission
Office. For questions please contact Engineering at ext 5070. )
By Basin By District
Various 5,672,706$ Various 5,672,706$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission
Engineering will send the original document(s) for execution to the Clerk of Commission
Office. For questions please contact Engineering at ext 5070. )
1 of 2
07/14/09
Attachment number 1
Page 1 of 2
Item # 34
Augusta-Richmond County, Georgia CPB#324-04-000000000
CAPITAL PROJECT BUDGET
RESURFACING PHASE NINE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE III RECAPTURE
323-041110-6011110-296823333 ($188,369)
SPLOST, PHASE IV RECAPTURE
324-041110-6011110-207824999 ($242,831)
SPLOST, PHASE IV RESURFACING ($5,241,506)
324-041110-6011110-201824044
TOTAL SOURCES: ($5,672,706)
USE OF FUNDS
ROADS
324-041110-5414110-000000000 $5,672,706
TOTAL USES: $5,672,706
2 of 2
07/14/09
Attachment number 1
Page 2 of 2
Item # 34
Commission Meeting Agenda
8/4/2009 2:00 PM
Supplemental Agreement for Traffic Cameras
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to supplement the city’s contract with GTS in the amount of
$68,355 to cover the additional costs associated with upgrading the city’s
traffic camera system. Funding is available in account 272-041710-5311610.
(Approved by Engineering Services Committee July 28, 2009)
Background:Currently, the city maintains at total of 15 Slo-Scan® cameras along
Washington Road, Wheeler Road, and Riverwatch Parkway that were
originally installed in 1998 to monitor traffic operations during Masters
Week. These cameras have very limited capabilities for use during the rest
of the year due to the fact that communications with the cameras is through
dial-up phone connection that cannot be accessed by the general
public. Moreover, these systems utilize obsolete technology that cannot be
readily maintained or replaced utilizing existing infrastructure. GTS was
contracted by the City’s Information Technology department in November
2008 to implement the “Wireless Augusta” program which is part of the
Wireless Communities Grant sponsored by the State of Georgia to provide
wireless internet service in various areas of the city. The purpose of this
project would be to supplement this system to operate traffic cameras at
various intersections within the service area that could be monitored during
peak traffic times by the department as well as be posted on the city’s
website to be viewed by the general public year round.
Analysis:Upgrade would be a significant improvement from the existing system since
it would provide real-time video as opposed to the existing system that
displays a photograph every 3 seconds. Project would also reduce
maintenance costs associated with repairing obsolete equipment that has
become hard to find replacement parts for. Finally, upgrade would eliminate
the need for separate phone lines to the existing cameras since the proposed
system would operate through the existing wireless internet connection.
Financial Impact:Based on the cost estimate provided by GTS, the cost of providing the bases
and associated wiring is $68,355. Funding is available in account 272-
041710-5311610.
Alternatives:1) Approve the proposed supplement. 2) Do not approve.
Recommendation:Approve option 1.
Funds are Available in
the Following 272-041710-5311610
Cover Memo
Item # 35
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 35
Commission Meeting Agenda
8/4/2009 2:00 PM
Temporary Construction Easement Milton and Tara Davis
Department:Engineering
Caption:Motion to authorize condenmnation to acquire title of a portion of property
for temporary construction easement for the 5020 Horsepen Sanitary Sewer,
Phase 2 PIN: 128-0-146-00-0 3419 Nance Blvd. (Approved by
Engineering Service Committee July 28, 2009)
Background:The City has been unable to reach agreement with the owners. In order to
proceed and avoid further delays, it is necessary to condemn a portion of
subject property. The required property consists of a temporary construction
easement of 499 square feet. The appraised value is $12.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS:____________ G/L 510043420-5411120 J/L 80250202-
5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 36
Commission Meeting Agenda
8/4/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on July 21, 2009 and Special Called meeting held July 28, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 37
Commission Meeting Agenda
8/4/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 38