HomeMy WebLinkAbout2009-06-02-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
6/2/2009
2:00 PM
INVOCATION:
Father John Lyons, St. Joseph Catholic Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Anthony Esposito: Re: Regrading the enforcement of the Augusta Code
relative to the public nuisance ordinance and the state of Georgia's property the
former Georgia Golf & Gardens located in the 1100 block of Reynolds Street.
Attachments
CONSENT AGENDA
(Items 1-9)
PUBLIC SERVICES
1. Motion to approve a New Application: A. N. 09 - 80: request by Jonathan Marks for
an on premise consumption Liquor, Beer & Wine license to be used in connection
with The Marks Group, LLC D/B/A Rooster's Beak located at 215 Tenth St. There
will be Sunday Sales. District 1. Super District 9. (Approved by Public Services
Committee May 26, 2009)
Attachments
2. Motion to approve an amendment no. 4 to senior nutrition cooperative agreement
with CSRA RDC. (Approved by Public Services Committee May 26, 2009)
Attachments
3. Motion to deny the following Business Licenses for failure to pay Inspection Fees:
Sand Hill Grill 2457 Wheeler Rd, Surrey Tavern 471 Highland Ave. and Racquets
Restaurant & Sports Bar 3206 West Wimbledon Dr. Districts 1, 3, & 7. Super
Districts 9 & 10. (Approved by Public Services Committee May 26, 2009)
Attachments
4. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the Turpin Hill Neighborhood: 910 Seventh Avenue,
Attachments
(District 2, Super District 9); Laney-Walker Neighborhood: 1110 Perry Avenue,
(District 2, Super District 9); East Augusta Neighborhood: 2 Broad Street Extension
(District 1, Super District 9), 127 Capri Court, 129 Capri Court, (District 8, Super
District 10); South Augusta Neighborhood: 2237 Sullivan Road, (District 2, Super
District 9), 1810 Tubman Home Road, (District 5, Super District 9); AND WAIVE
2ND READING. (Approved by Public Services Committee May 26, 2009)
5. Motion to approve a request by Chiquita Jones for a Therapeutic Massage Operators
License to be used in connection with Muscle Restore Therapy, LLC located at 451
Broad St. District 1. Super District 9. (Approved by Public Services Committee
May 26, 2009)
Attachments
PUBLIC SAFETY
6. Motion to approve authorization of funds ($56,951.00) for the Richmond County
Sheriff's Office Multi-Jurisdictional K-9 Task Force. (Approved by Public Safety
Committee May 26, 2009)
Attachments
FINANCE
7. Motion to approve an Ordinance to amend Article 1, Section 2-5-5 of Chapter 5 of
Title II of the Augusta-Richmond County Code, called "Chapter 5 Theft Prevention";
to provide clarity regarding the use of personal identification numbers for new and
existing covered accounts and; to provide an effective date; and for other purposes
allowed by law. (Approved by Commission May 19, 2009- second reading)
Attachments
PETITIONS AND COMMUNICATIONS
8. Motion to approve the minutes of the regular meeting of the Commission held on
May 19, 2009.
Attachments
APPOINTMENT(S)
9. Motion to approve the appointment of Ms. Shirley Darby to ARC Coliseum
Authority due to the resignation of Mr. Charles Harris representing Super District 9.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/2/2009
AUGUSTA COMMISSION
REGULAR AGENDA
6/2/2009
(Items 10-24)
ADMINISTRATIVE SERVICES
10. Approve a Resolution amending the Year 2008 Action Plan, approve projects to be
funded from CDBG-Recovery funds and authorize submission of Community
Development Block Grant – Recovery Act funds (CDBG-R) application to HUD in
the amount of $606,372.
Attachments
11. Motion to approve a Resolution reclassifying the SPLOST Dover-Lyman Streets and
Drainage Infrastructure Project (Phase I) to a HOME Investment Partnership Program
(HOME) Project to be administered by the Housing and Community Development
(HCD) Department to satisfy HOME Findings issued by the Office of the Inspector
General.
Attachments
12. Motion to approve Department of Transportation (DOT) and Federal Transit
Administration (FTA) changes in regulations on Substance Abuse Testing.
Attachments
13. Motion to approve a request to transfer title to Promise Land Community
Development.
Attachments
FINANCE
14. Approve the purchase of one portable vacuum/valve exerciser for Utilities
Department – Construction & Maintenance Division
Attachments
15. Consider a request from Mr. Edson T. Gray regarding a refund of taxes on property
located at 201 Ellis Street.
Attachments
16. Receive as information 1st quarter 2009 Financial Reports.
Attachments
17. Approve the purchase of additional GPS tracking units and service subscription for
Augusta owned vehicles. This will complete the project of equipping all non-public
safety vehicles with GPS tracking units.
Attachments
18. Motion to revise the approved Resolution authorizing the settlement of all claims
related to the real property of Patricia Pace located 3416 Applejack Terrace, Augusta,
Attachments
GA; an amendment by the attorney to change the amount to $42,888.20 to reflect an
award of costs to the City in the amount of $5, 111.80 instead of ($6,117.53) in prior
litigation that was damaged; authorizing the City Administrator to disburse the
amount of $42,888.20; waiving Augusta-Richmond County Code of Ordinances
sections in conflict for this instance only; and for other purposes, which was approved
by the Commission on May 19, 2009
ENGINEERING SERVICES
19. Motion to approve CSX-613700 Facility Encroachment Agreement.
Attachments
20. Approve funding in the amount not to exceed $100,000 to Duke’s Root Control, the
lowest responsive bidder, for the purpose of chemically treating the sewer lines
against root intrusion.
Attachments
21. Motion to approve an Option for the purposes of acquiring a Right-of-Way between
George Victor Raley, Michael Dean Raley and Sally Harper Raley, as owners, and
Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road Project,
(1,846 sq. ft.) in fee, from property located at: 1621 Marvin Griffin Road, private, at
the purchase price of $1,400.00. Also granted is one temporary construction
easement.
Attachments
APPOINTMENT(S)
22. Consider the following recommendations from the Stoney Medical Society for the
appointment of one (1) to the Richmond County Board of Health Dr. Cal Brice, Dr.
Eddie P. Johnson, III and Dr. Elijah Lightfoot, Jr.
Attachments
OTHER BUSINESS
23. Discuss the TEE Center. (Requested by Commissioner Joe Jackson)
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
24. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/2/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Father John Lyons, St. Joseph Catholic Church
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
6/2/2009 2:00 PM
Anthony Esposito
Department:
Caption: Mr. Anthony Esposito: Re: Regrading the enforcement of the Augusta
Code relative to the public nuisance ordinance and the state of Georgia's
property the former Georgia Golf & Gardens located in the 1100 block
of Reynolds Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Commission Meeting Agenda
6/2/2009 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve a New Application: A. N. 09 - 80: request by Jonathan
Marks for an on premise consumption Liquor, Beer & Wine license to be
used in connection with The Marks Group, LLC D/B/A Rooster's Beak
located at 215 Tenth St. There will be Sunday Sales. District 1. Super
District 9. (Approved by Public Services Committee May 26, 2009)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,445.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Commission Meeting Agenda
6/2/2009 2:00 PM
Amendment to senior nutrition cooperative agreement
Department:Recreation and Parks
Caption:Motion to approve an amendment no. 4 to senior nutrition cooperative
agreement with CSRA RDC. (Approved by Public Services Committee
May 26, 2009)
Background:The Recreation and Parks Department operates six senior nutrition sites in
Augusta for congregate and home delivered meals, since 2004 thru a
cooperative agreement with CSRA RDC.
Analysis:This amendment to the 2009 cooperative agreement adds $13,112 in
additional meal funding for 2009 state fiscal year. With this additional
funding, an additional 2000 meals will be able to be distributed to our
seniors.
Financial Impact:No local funds needed - all additional funds coming from state.
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
6/2/2009 2:00 PM
Business Tax Certificate
Department:License & Inspection
Caption:Motion to deny the following Business Licenses for failure to pay
Inspection Fees: Sand Hill Grill 2457 Wheeler Rd, Surrey Tavern 471
Highland Ave. and Racquets Restaurant & Sports Bar 3206 West
Wimbledon Dr. Districts 1, 3, & 7. Super Districts 9 & 10. (Approved by
Public Services Committee May 26, 2009)
Background:These locations have not paid inspection fees.
Analysis:This is a violation of Augusta Richmond County Code.
Financial Impact:
Alternatives:
Recommendation:License & Inspections recommends that the fees be paid promptly or the
Business Tax Certificates be suspended until paid.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Commission Meeting Agenda
6/2/2009 2:00 PM
Demolition of Unsafe Structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the Turpin Hill Neighborhood: 910
Seventh Avenue, (District 2, Super District 9); Laney-Walker
Neighborhood: 1110 Perry Avenue, (District 2, Super District 9); East
Augusta Neighborhood: 2 Broad Street Extension (District 1, Super District
9), 127 Capri Court, 129 Capri Court, (District 8, Super District 10); South
Augusta Neighborhood: 2237 Sullivan Road, (District 2, Super District 9),
1810 Tubman Home Road, (District 5, Super District 9); AND WAIVE
2ND READING. (Approved by Public Services Committee May 26,
2009)
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations. The violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the property in the amount of the
costs incurred, and send the property owners a bill for payment that is due
within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 220-07-2912 / 5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT: 910 SEVENTH AVENUE, 1110 PERRY
AVENUE, 2 BROAD STREET EXTENSION, 127 CAPRI COURT, 129 CAPRI COURT,
2237 SULLIVAN ROAD, AND 1810 TUBMAN HOME ROAD.
.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 910 SEVENTH AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 72-4 as Parcel 270.
• 1110 PERRY AVENUE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-1 as Parcel 168.
• 2 BROAD STREET EXTENSION, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 48-3 as Parcel 66.
• 127 CAPRI COURT, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 171 as Parcel 109.
• 129 CAPRI COURT, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 171 as Parcel 110.
• 2237 SULLIVAN ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 72-3 as Parcel 52.
• 1810 TUBMAN HOME ROAD, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 71-2 as Parcel 294.
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Attachment number 1
Page 1 of 2
Item # 6
Duly adopted this _________ day of ____________________, 2009
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 6
Commission Meeting Agenda
6/2/2009 2:00 PM
Massage Operator License
Department:License & Inspections
Caption:Motion to approve a request by Chiquita Jones for a Therapeutic Massage
Operators License to be used in connection with Muscle Restore Therapy,
LLC located at 451 Broad St. District 1. Super District 9. (Approved by
Public Services Committee May 26, 2009)
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Ordinance regulating Therapeutic Massage.
Financial Impact:The applicant will pay fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
Commission Meeting Agenda
6/2/2009 2:00 PM
CDBG-Recovery Funds
Department:Housing and Community Development Department
Caption:Approve a Resolution amending the Year 2008 Action Plan, approve
projects to be funded from CDBG-Recovery funds and authorize submission
of Community Development Block Grant – Recovery Act funds (CDBG-R)
application to HUD in the amount of $606,372.
Background:
The American Recovery and Reinvestment Act (Recovery Act) was signed
into law by President Obama February 17, 2009. The Recovery Act
authorized stimulus funds to be used to stimulate the economy through
measures that modernize infrastructure, improve energy efficiency and
expand educational opportunities and access to health care. Under this Act,
the City will receive a one time allocation of $606,372 in Community
Development Block Program funds which are being referred to as “CDBG-
R”. These funds must be expended by September 30, 2012. Priority is to
be given to projects that maximize job creation or retention and provide
economic benefit. Additionally, priority is to be given to projects than can
be awarded and ready to bid within 120 days from the date the funds are
made available to the city. Permanent, construction, and temporary jobs are
all eligible. HUD has asked staff to consider funding existing projects that
are shovel-ready. Staff is recommending that the following projects be
funded from CDBG-Recovery funds: 1. Laney-Walker Enterprise
Initiative – Antioch Ministries $400,000 This is an existing project that has
not been able to proceed due to increased construction costs and lack of
funds. Costs had initially been estimated at approximately over
$300,000. However, last year the agency received construction quotes
exceeding $600,000. At the April 29, 2009, Administrative Services
Committee meeting, staff requested that the CDBG funds already allocated
to this project be reprogrammed to other projects in order to fund this
project with CDBG-Recovery funds. Project Description: This project
will consist of new construction of a 4,950 square feet two-story building at
the corner of Laney-Walker Boulevard and Blount Avenue. Upon
completion, the facility will be used as a Micro-Enterprise Development
Center, Business Incubator and a Neighborhood Network Center. The
facility will offer four (4) basic components to its clients: training (business
skills training and business plan development training), one-on-one
technical assistance, micro-loans and follow-up assistance. The incubator
portion of the business will be designed to assist new entrepreneurs in
growing their small businesses by providing low cost space, office support
services and business management assistance. The Neighborhood Network
Center will provide opportunities for education, training, supportive services
and connections to the surrounding community for area residents. It is
estimated that this project will create 6 full-time and 1 part-time permanent
jobs and 51 temporary construction jobs. 2. Small Business
Cover Memo
Item # 8
Development/Recruitment - $140,000 Project Description: Loans will be
provided to small businesses. It is estimated that three (3) jobs will be
created. 3. Demolition - $36,053 Funds will be used to demolish a 16-
unit apartment located at 910 Wrightsboro Road. Upon completion of
demolition, the project will be used for future redevelopment of Laney-
Walker neighborhood. For demolition, it is estimated that seven (7)
temporary construction jobs will be created. Once the use of the property
has been determined, it is estimated that forty-seven (47) temporary
construction jobs will be created. 4. Administration – $30,319 Funds
to be used by the Housing and Community Development Department for
administration of the CDBG-R projects. TOTAL CDBG-Recovery funds
allocated $606,372. The regulations governing this program were issued
May 5, 2009. The deadline for the application is June 5, 2009. This
additional entitlement allocation is being treated as a substantial amendment
to the City’s 2008 Action Plan. Congress has shortened the citizen
participation comment period from 30 days to 7 days. To meet the June 5,
2009, deadline, get citizens comments, present agenda item to this
Committee, staff had to post the Substantial Amendment on the City’s
website May 15 with the comment expiration being May 22. If any
comments are received, staff will present comments to the Committee on
May 26, 2009 for consideration. Commission will consider comments on
June 2, 2009, and authorize submission of the Substantial
Amendment/Application to HUD for receipt by June 5, 2009.
Analysis:Because of the short period of time staff has to complete this amendment
and application process (30 days), staff has determined that the proposed
projects are “shovel-ready” and can be bid and awarded within 120 days.
Financial Impact:An additional $606,372 in funds will be beneficial to the Augusta area.
Alternatives:None recommended
Recommendation:Approve funding in the amount of $606,372 for the Proposed Projects,
Authorize HCD to Amend the City’s 2008 Action Plan and Authorize
Submission of the CDBG-Recovery application to HUD by approval of the
attached Resolution.
Funds are Available in
the Following
Accounts:
If application is approved by HUD, the City will receive $606,372 in
CDBG-Recovery funds.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment #1
CDBG-R projects/Reprogram
COMMUNITY DEVELOPMENT BLOCK GRANT – RECOVERY FUNDS (CDBG-R)
PROJECT
AMOUNT
Laney Walker Enterprise Initiative – Antioch Ministries $400,000
Demolition (910 Wrightsboro Road Apartments) 36,053
Small Business Development/Recruitment 140,000
Administration 30,319
Total $606,372
Attachment number 1
Page 1 of 1
Item # 8
RESOLUTION
A RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR $606,372 IN COMMUNITY
DEVELOPMENT BLOCK GRANT – RECOVERY FUNDS AND GRANTING THE MAYOR THE
AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE
SECRETARY OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND
GRANTING THE AUTHORITY TO EXECUTE THE GRANT AGREEMENT FOR PROJECTS AS
APPROVED.
WHEREAS, Augusta-Richmond County has availed itself of the provisions of the American
Recovery and Reinvestment Act of 2009; and
WHEREAS, the U. S. Department of Housing and Urban Development (HUD) informed the
City of Augusta that under the American Recovery and Reinvestment Act that the City is eligible to
receive $606,372 in Community Development Block Grant Recovery (CDBG-R) funds; and
WHEREAS, HUD regulations relative to the CDBG-R funds require a citizen participation
process that includes a 7-day comment period and that the City complete a substantial amendment;
and
WHEREAS, to satisfy HUD’s requirements as specified in the CDBG-R regulations, the
substantial amendment was posted on the City’s website and was approved by the Augusta-
Richmond County Commission on June 2, 2009; and
WHEREAS, in order to expedite the orderly execution of the assurances, certifications and
Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and
execute the Grant Agreement as required by the Secretary; and
WHEREAS, in order to expedite the federal CDBG-R Program, the Housing and Community
Development Department is given the authority to carry out the program as approved by the
Augusta-Richmond County Commission; and
NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community
Development Department be authorized to amend the 2008 Action Plan, prepare and submit the
CDBG-R application, thereto as well as provide the required assurances, certifications, and execution
of the Grant Agreement; and
BE IT FURTHER RESOLVED: That the Housing and Community Development Department
be authorized to carry out the orderly execution of the CDBG-R Program as approved by the
Augusta-Richmond County Commission in compliance with all applicable law, rules, and
regulations.
ATTEST: AUGUSTA, GEORGIA
BY: ______________________________
David S. Copenhaver
Mayor
_______________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of a
Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on
June 2, 2009.
S E A L
_____________________________
Lena J. Bonner
Clerk of Commission
Attachment number 2
Page 1 of 1
Item # 8
Commission Meeting Agenda
6/2/2009 2:00 PM
Dover-Lyman
Department:Housing and Community Development Department
Caption:Motion to approve a Resolution reclassifying the SPLOST Dover-Lyman
Streets and Drainage Infrastructure Project (Phase I) to a HOME Investment
Partnership Program (HOME) Project to be administered by the Housing
and Community Development (HCD) Department to satisfy HOME
Findings issued by the Office of the Inspector General.
Background:
During October 2007 through March 2008, the Office of the Inspector
General (OIG) audited the City’s HOME Program for the period covering
program years 2003 through 2007. As a result of that audit, on April 21,
2008, OIG issued several findings requiring the City to repay $822,580 to
the HOME Program and $477,373 to be recaptured by HUD. The findings
consisted of: 1. Ineligible costs - $430,040 (Costs charged to HOME
Program that auditor believes are not allowable by law.) 2. Unsupported
costs – $392,540 (Costs charged to a project and the eligibility of the cost
could not be determined at the time of the audit. Unsupported costs require a
decision by HUD program officials that requires additional supporting
documentation from City staff and clarification/interpretation of
departmental policies and procedures.) 3. Uncommitted HOME Funds -
$477,373 (Funds were not committed to projects within the required 24-
month period. HOME funds must be committed within 24 months from
execution of grant agreement by the City and expended within 5 years
(includes the 24 months). Total $1,299,953 The City responded to OIG’s
audit on May 14, 2008 (response attached), concurring with OIG on the
following amounts: 1. Ineligible costs $ 430,040 2. Unsupported
costs $ 392,540 3. Uncommitted funds subject
to recapture $ 477,373 Total $1,299,953 Therefore, the City is required
to repay $1,299,953 to the HOME Program (HUD) from non-federal funds.
In lieu of a direct cash payment, we are proposing that the Commission
reclassify the Engineering SPLOST-funded Dover-Lyman Streets and
Drainage Infrastructure Project (Phase I) to a HOME project which will be
administered by the HCD Department. Staff has discussed this option with
HUD officials and it is acceptable if approved by Commission. Currently,
HCD has $200,000 of CDBG funds budgeted for this project. Engineering
Department has $2,000,000 budgeted in SPLOST
funds. NOTE: Commission approved the transfer of the $2,000,000 from the
Travis Road/Plantation Drainage Improvement Project on June 17, 2008, to
the Dover-Lyman Streets and Drainage Infrastructure project, which will
partially fund the project. The total project cost is estimated to be
$5,299,355. A Request for Proposals for design of the project has been
issued by Engineering. If Commission approves the reclassification, this
will be a “substantial change” to the 2008 Action Plan. In compliance with
the City’s Citizen’s Participation Policy, a Public Notice must be published
Cover Memo
Item # 9
in the newspaper giving citizens 30 days to comment on the
reclassification. The comment period will be May 29, 2009 through June
29, 2009. If any comments are received, they will be presented to
Commission July 7, 2009, for consideration.
Analysis:Reclassifying Engineering Department’s SPLOST-funded Dover-Lyman
Streets and Drainage Infrastructure to a HOME project will prevent the City
from having to repay HUD $1,299,953 from general funds.
Financial Impact:Approval of the reclassification will have no financial impact to the City.
Alternatives:None recommended
Recommendation:Approve Resolution Reclassifying the SPLOST-funded Dover-Lyman
Streets and Drainage Infrastructure Project (Phase I) to a HOME Investment
Partnership Program (HOME) Project to be administered by the Housing
and Community Development (HCD) Department to Prevent the Payment of
$1,299,953 to HUD. Additionally, authorize HCD to proceed with amending
the 2008 Action Plan by issuing a Public Notice allowing citizen 3-days to
comment on the reclassification. If any public comments are received, they
will be presented to Commission July 7, 2009, for consideration.
Funds are Available in
the Following
Accounts:
SPLOST & CDBG
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 6
Item # 9
Attachment number 1
Page 2 of 6
Item # 9
Attachment number 1
Page 3 of 6
Item # 9
Attachment number 1
Page 4 of 6
Item # 9
Attachment number 1
Page 5 of 6
Item # 9
Attachment number 1
Page 6 of 6
Item # 9
Attachment #2
RESOLUTION
A RESOLUTION AUTHORIZING THE RECLASSIFICATION OF THE ENGINEERING
DEPARTMENT’S SPLOST-FUNDED DOVER-LYMAN STREETS AND DRAINAGE
INFRASTRUCTURE PROJECT (PHASE I) TO A HOME INVESTMENT PARTNERSHIPS
PROGRAM (HOME) PROJECT TO BE ADMINISTERED BY THE HOUSING AND COMMUNITY
DEVELOPMENT DEPARTMENT TO PREVENT THE PAYMENT OF $1,299,953 IN GENERAL
FUNDS TO HUD
WHEREAS, the City of Augusta is a Participating Jurisdiction receiving HOME Investment
Partnerships Program funds from the U. S. Department of Housing and Urban Development
Department (HUD) as a result of the Cranston-Gonzalez National Affordable Housing Act, as
amended; and
WHEREAS, the City submitted an application to HUD through its 2008 Action Plan and
received HOME funds; and
WHEREAS, the City agreed to use HOME funds in accordance with the HOME Program
regulations at 24 CFR Part 92; and
WHEREAS, the Office of the Inspector General’s auditors determined that $1,299,953 of
HOME funds used by the City were not in compliance with HOME regulations; and
WHEREAS, the City is obligated to repay said HOME funds to HUD from non-federal funds;
and
WHEREAS, the Dover-Lyman Streets and Drainage Infrastructure Project is included in the
City’s 2008 Action Plan and also is a City SPLOST-funded project; and
WHEREAS, to prevent the payment of general funds to HUD’s HOME Program, in lieu of
cash amounting to HOME funds deemed ineligible, HUD will allow an eligible non-federally-funded
City project that benefits a low and moderate income area, as sufficient payment; and
WHEREAS, it is necessary to amend the City’s 2008 Action Plan to include the SPLOST-
funded Dover-Lyman Streets and Drainage Infrastructure project as a HOME-funded project; and
NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community
Development Department staff be authorized to amend the 2008 Action Plan, prepare and submit
the amendment to HUD; and
BE IT FURTHER RESOLVED: That the Housing and Community Development Department
will administer the Dover-Lyman Streets and Drainage Infrastructure Project (Phase I) as a HOME
project in compliance with all applicable HOME laws, rules, regulations to resolve the OIG findings
and prevent payment of cash to HUD’s HOME Program.
ATTEST: AUGUSTA, GEORGIA
BY: ______________________________
David S. Copenhaver
Mayor
_______________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner , Clerk of Commission, hereby certify that the above is a true and correct copy of a
Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on
July 7, 2009.
S E A L
_____________________________
Lena J. Bonner
Clerk of Commission
Attachment number 2
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Item # 9
Commission Meeting Agenda
6/2/2009 2:00 PM
Revision to Substance Abuse Policy as required by DOT/FTA
Department:Finance/Risk Management
Caption:Motion to approve Department of Transportation (DOT) and Federal
Transit Administration (FTA) changes in regulations on Substance Abuse
Testing.
Background:Augusta Public Transit's operations utilize Federal and State funding. DOT
and FTA have certain requirements in the area of Substance Abuse. When
changes are made to the federal register and state law then we are required
to reflect those changes in our policy. Changes are highlighted in bold
font. These are mainly additions to the Definition section of the policy.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Administrative Regulation No. 3-1
Sections 1 through 6 (pages 1-28)
Effective Date: January 16, 1996
Revised/Approved Date: March 24, 2003
Revised date: May 11, 2009
AUGUSTA POLICY AND PROCEDURES ON SUBSTANCE ABUSE
1 POLICY AND PURPOSE:
1.1 In recognition of the continued and growing problem of substance abuse, it is the policy of the
Augusta to take all reasonable measures to assure that drug and/or alcohol use by employees does
not jeopardize the safety of its operations or otherwise adversely affect Augusta employees, the
community, or the public's trust in its ability to carry out its responsibilities.
1.1.1 Augusta cannot and will not tolerate lapses in employee control of the ability to operate
safely and productively. The policy of Augusta is that if an employee required under this
Policy to be tested for substance abuse either refuses or fails such test, the employee will be
subject to disciplinary measures up to and including termination.
1.1.2 The employees’ cooperation with and adherence to the Augusta’s policies and procedures
regarding substance abuse are conditions of their continued employment. If an employee
violates or is insubordinate by refusing to cooperate with any of these policies and
procedures, the employee is subject to disciplinary measures up to and including termination.
1.1.3 The following is the Augusta Substance Abuse Policy. The use of the term "Augusta", in
this document, refers to the Augusta government. Augusta will make a public
announcement of this Policy. Employee training will be undertaken to ensure that each
individual employee understands the Policy's requirements and his/her obligation to
cooperate fully in the testing program.
1.1.4 All references within this Policy to regulations, processes and procedures are available to any
employee for review in the Risk Management Office located in Room 217, Municipal
Building, 530 Greene Street, Augusta, Georgia 30911.
1.1.5 Augusta reserves the right to amend this Policy at any time, in its sole discretion, with 60
days' written notice to employees before implementation of the amendment(s).
1.1.6 PRESCRIPT NOTE: Federal law requires testing of certain employees within transit
systems and holders of Commercial Drivers Licenses (49 CFR Parts 40 & 655). The
testing requirements and procedures for these employees may be different than for
employees tested under authority of Augusta. Where a requirement of this Policy differs
as to regular and transit or CDL employees, such difference will be noted. From time to
time Federal and State will update/revise their respective regulations. When such
updates/revisions occur they will automatically become a part of this policy when they
become Final Rule.
1.2 IT IS THE INTENT OF THIS POLICY TO:
1.2.1. Provide for a drug-free workplace;
1.2.2. Provide for the safety of employees, the department and the public.
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1.2.3 Detect and deter the misuse of drugs and alcohol by employees of Augusta.
1.2.4 Comply with Federal, State and local regulations, policies or authority regarding substance
abuse testing of employees.
1.3 REFERENCES:
1.3.1 Federal Register. 49 CFR Part 40 (as amended): Procedures for Transportation Workplace
Drug and Alcohol Testing Programs; Final Rule
1.3.2 Federal Register. 49 CFR Part 655 (amended 8/2001) (replaces 653/654): Prevention of
Alcohol Misuse and Prohibited Drug Use in Transit Operations
1.3.3 The Drug-Free Workplace Act, 1988 (PL 100-690)
1.3.4 Georgia Code Title 50, Chapter 24, Drug-Free Workplace
1.3.5 Federal Register, 49 CFR Part 382 (as amended); Controlled Substances and Alcohol Use
and Testing (Federal Highway Administration, DOT).
1.4 DEFINITIONS:
1.4.1 Accident. For purposes of this Policy, "accident" means an occurrence or incident which
results in a post-accident drug screen as outlined in Part 2.4 herein, including:
For regular employees:
1.4.1.1 An incident involving a vehicle that has resulted in damage to property or physical
injury to a person(s). This Section includes Transit employees and CDL Holders
under the authority of Augusta; and/or
1.4.1.2 An occurrence or incident which results in the employee seeking, requiring and/or
receiving medical treatment for injuries suffered in connection with the
occurrence or incident. This Section includes Transit employees and CDL holders
under the authority of Augusta.
For Transit Employees and CDL Holders:
1.4.1.3 A vehicular accident which results in a fatality;
1.4.1.4 A vehicular accident which results in the Transit Employee or CDL Holder
receiving a moving traffic citation under State or local law;
1.4.1.5 A vehicular accident where one or more of the vehicles involved receive
disabling damage and cannot be moved from the scene under its own power
(including a single-vehicle accident) For the purposes of this definition,
disabling damage means damage which precludes departure of the vehicle from
the scene of the occurrence in its usual manner in daylight after simple repairs.
Disabling damage includes damage to vehicles that could have been operated
but would have been further damaged if so operated, but does not include
damage which can be remedied temporarily at the scene of the occurrence
without special tools or parts, tire disablement without other damage even if no
spare tire is available, or damage to headlights, taillights, turn signals, horn,
mirrors or windshield wipers that make them inoperative;
1.4.1.6 (URBAN Transit Employees): A vehicular accident in which the performance of
the Transit Employee or CDL Holder could have contributed to the accident, as
determined by management using the best information on hand at the time of the
determination; and/or
1.4.1.7. A vehicular accident in which any individual suffers a bodily injury and is
immediately transported away from the scene of the accident for medical
treatment.
1.4.2 Adulterated specimen. A specimen that contains a substance that is not expected to be
present in human urine, or contains a substance expected to be present but is at a
concentration so high that it is not consistent with human urine.
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1.4.3 Alcohol. The intoxicating agent in beverage alcohol, ethyl alcohol, or other low
molecular weight alcohols contained in any beverage, mixture, mouthwash, candy,
food, preparation or medication.
1.4.4 Canceled Test. A drug test that has been declared invalid by a Medical Review Officer.
A canceled test is neither a positive nor a negative.
1.4.5 Contractor. A person or organization(s) providing a service for Augusta or its subordinate
departments, divisions, sections or agencies under a specific understanding or arrangement.
The understanding can be a written contract or an informal arrangement that reflects an
ongoing relationship between the parties.
1.4.6 Controlled Substances. (For the purposes of this Policy, see sub- paragraph 1.4.5 ("Drugs")
below.
1.4.7 Designated Employer Representative (DER):
An employee authorized by the employer to take immediate action to remove employees
from safety-sensitive duties and to make required decisions in drug testing. The DER also
receives drug test results and other communications for the employer. For the purpose of
this policy, the Designated Employer Representative (DER) is the Risk Management
Manger, Sandra Wright. In the absence of the Risk Management Manager, it shall be the
Risk Management Loss Control Officer, Joe Crozier. This also meets the requirements of
49 CFR Parts 40 and 655.
1.4.8 Department of Transportation (DOT): Department of the federal government which
includes the, Federal Transit Administration, Federal Railroad Administration,
Federal Highway Administration, Federal Motor Carrier’s Safety Administration,
Research and Special Programs, and the Office of the Secretary of Transportation.
1.4.9 Direct Observation Collection: Procedure is the same as a routine collection
procedure with the additional requirement that an observer of the same gender as the
individual physically watches the employee urinate into the collection container.(DOT
rule change 2008).
1.4.10 Dilute Specimen: A specimen with creatinine and specific gravity values that are lower
than expected for human urine.
1.4.11 Drugs. For the purposes of this Policy, "Drugs" include illegal street drugs, legal drugs
either taken for non-medical reasons or without a valid prescription, and alcohol. It DOES
NOT include prescription medication prescribed for the employee by a qualified health care
provider and taken in accordance with that physician's instructions. Some of the drugs which
are considered controlled substances under Federal, State or local laws include, but not
limited to: marijuana, heroin, hashish, cocaine, hallucinogens, inhalants and designer drugs,
and depressants and stimulants which are not prescribed for current personal treatment by a
licensed physician.
1.4.12 Evidentiary Breath Testing Device (EBT): A Device approved by the NHTSA for the
evidential testing of breath at the 0.02 and the 0.04 alcohol concentrations.
1.4.13 Illegal Substances. For the purposes of this Policy, see sub- paragraph 1.4.5 ("Drugs") above.
1.4.14 Medical Review Officer.(MRO) A licensed physician (medical doctor or doctor of
osteopathy) responsible for reviewing laboratory results generated by the Drug Testing
program, who has knowledge of substance abuse disorders and has appropriate medical
training to interpret and evaluate an individual's positive test result together with his or her
medical history and any other relevant biomedical information; knowledge of adulteration or
substituted specimens. The MRO must also meet additional qualification training
requirements which can be found in Part 40.121 of the Federal Regulations.
A test result will not be deemed positive for the purpose of disciplinary action until ruled
positive by the Medical Review Officer (MRO).
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1.4.15 Negative-Dilute: A drug test which is negative for the five drug/drug metabolites but
has a specific gravity value lower than expected for human urine, second collection is
required under direct observation.
1.4.16 Safety-Sensitive Employee. Safety-sensitive employees are those who perform any of the
following tasks or duties, or have the following qualifications/job requirements:
1.4.16.1 Certified Law Enforcement Officers;
1.4.16.2 Jailers of Richmond County Sheriff's Office
1.4.16.3 911 operators/ communications officers;
1.4.16.4 Fire Fighters;
1.4.16.5 Crash Fire and Rescue employees (Bush Field);
1.4.16.6 Certified Correctional Officers;
1.4.16.7 Employees who mix chemicals with water;
1.4.16.8 Employees who fuel or maintain aircraft;
1.4.16.9 Employees who maintain airfield facilities, including aircraft ramps, taxiways or
active runways or median areas around ramps, taxiways and runways;
1.416.10 Employees whose responsibilities include airfield operations or planning
activities, in areas described in (1.4.8.9);
1.4.16.11 Employees who maintain, repair, or install traffic control markers, signs or
devices to include painting lane markers or directional indicators;
1.4.16.12 Employees of the Recreation Department, whose job responsibilities include
supervising youth (defined as "minor children"),;
1.4.16.12.6 Coordinating food and beverage concessions sold to the public at
events, requiring on-going compliance for health standard.
1.4.16.13 Operators of heavy equipment or construction type equipment, without regard to
whether a CDL license is required
1.4.16.14 Employees who operate Augusta vehicles for which a Commercial Drivers'
License (CDL) is required while performing safety-sensitive functions, as defined
as:
1.4.16.14.1 While on duty, waiting to be dispatched, unless the driver has been
relieved from duty by the employer;
1.4.16.14.2While on duty inspecting equipment as required by the Federal Motor
Carrier Safety Regulations (FMCSR's), or otherwise inspecting,
servicing, or conditioning any commercial motor vehicle at any time;
1.4.16.14.3While on duty at the driving controls of a commercial motor vehicle;
1.4.16.14.4While on duty, other than driving time, spent on or in a commercial
motor vehicle (except for time spent resting in the sleeper berth);
1.4.16.14.5While on duty and loading or unloading a commercial motor vehicle,
supervising, or assisting in the loading or unloading, attending a
vehicle being loaded or unloaded, remaining in readiness to operate
the vehicle, or in giving or receiving receipts for shipments loaded or
unloaded;
1.4.16.14.6While on duty performing the driving requirements associated with an
accident;
1.4.16.14.7While on duty repairing, obtaining assistance, or remaining in
attendance upon a disabled vehicle
1.4.16.15 Employees who service or repair Augusta vehicles;
1.4.16.16 Control room operators, utilities department1.4.16.17 First line supervisors of
anyone listed above if their job duties require they perform the listed functions
1.4.16.18 Employees of the Transit Department performing safety-sensitive functions
("Transit Employees"). Such functions include:
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1.4.16.18.1 Operation of a revenue service vehicle, including when not in
revenue service;
1.4.16.18.2 Operation of a non-revenue service vehicle, when required to be
operated by a holder of Commercial Driver's license
1.4.16.18.3 Control of dispatch or movement of a revenue service vehicle;
Maintenance of revenue service vehicles or equipment used in
revenue service; and
1.4.16.19 Carrying a firearm for security purposes. First line supervisors of anyone listed
above are also defined as "Transit Employees" and are subject to testing under
this Policy if the position requires the employee to perform any of the duties
listed above.
1.4.16.20 Employees of animal control who have access to and /or administer
controlled substances, which are stored on the premise.
1.4.17 Substance Abuse Professional (SAP): A licensed physician (medical doctor or doctor
of
osteopathy) or licensed or certified psychologist, social worker, employee assistance
professional, or addiction counselor (certified by the National Association of
Alcoholism and Drug Abuse Counselors Certification Commission or by the
International Certification Reciprocity Consortium/Alcohol and other Drug Abuse)
with knowledge of and clinical experience in the diagnosis and treatment of drug and
alcohol related disorders.
1.4.18 Substituted specimen: A specimen with creatinine and specific gravity values that
are so
diminished that they are not consistent with normal human urine.
1.4.19 Test Refusal: The following are considered a refusal to test and are treated the same as
a positive test result if the employee:
1.4.19.1 Fails to appear for any test (excluding pre-employment) within a
reasonable time, as determined by the employer, after being directed to do so
by the employer.
1.4.19.2 Fails to remain at the testing site until the testing process is complete
1.4.19.3 Fails to provide a urine or breath specimen for any drug or alcohol test (for
FTA/DOT this complies with Part 40 regulations).
1.4.19.4 In the case of a directly observed or monitored collection in a drug test, fails
to permit the observation or monitoring of your provision of a specimen.
1.4.19.5 Fails to provide a sufficient amount of urine or breath when directed, and it
has been determined, through a required medical evaluation, that there was
no adequate medical explanation for the failure.
1.4.19.6 Fails or declines to take a second test the employer or collector has directed
you to take.
1.4.19.7 Fails to undergo a medical examination or evaluation, as directed by the
MRO as part of the verification process, or as directed by the DER as part of
the “shy bladder” or “shy lung” procedures.
1.4.19.8 Fails to cooperate with any part of the testing process (e.g. refuse to empty
pockets when so directed by the collector, behave in a confrontational way
that disrupts the collection process.
1.4.19.9 If the MRO reports that there is a verified adulterated or substituted test
result
1.4.19.10 Failure or refusal to sign Step 2 of the alcohol testing form.
1.4.19.11 If you refuse to take a test.
1.5 PROHIBITIONS:
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1.5.1 The possession, unlawful manufacture, sale, distribution or presence in the body, of
alcohol, drugs, controlled substances or prescription medicine for which no valid
prescription is held, in the workplace, is strictly prohibited.
1.5.2 It is illegal and a violation of this Policy to take a medication prescribed for someone
else - prescription medicine must be prescribed for the user by a licensed physician.
1.5.3 All employees are prohibited from consuming alcohol for four (4) hours prior to reporting
for duty and for eight hours after an accident, or until he/she has been tested pursuant to
this Policy. This prohibition applies equally to Transit Employees and CDL Holders by
virtue of federal regulations
1.5.4 Any and all employees who are on an on-call work status will not consume alcohol while
on-call status.
1.6 CONSEQUENCES FOR VIOLATIONS:
The following violations will result in an employee being placed on three days administrative leave
with pay with a recommendation of termination. At such time the recommendation of termination
will be forwarded to the Human Resources Director for review. The Human Resources Director will
schedule a conference with the Administrator or his/her designee to review the recommended
termination (See Augusta Administrative Regulation 3-3).
1.6.1 Employees who have drug test results confirmed by the Medical Review Officer as positive
for a prohibitive substance,
1.6.2 Employees who have a confirmed alcohol content of .04 or above, while on duty, confirmed
by an evidentiary breath testing devise or blood alcohol content,
1.6.3 Employees who refuse to test under the provisions of this policy,
1.6.4 Employees who adulterate or substitute their specimens and reported by GC/MS and
confirmed by the MRO,
CONSEQUENCES FOR OTHER VIOLATIONS :
1.6.5 Employees whose blood alcohol content is between .02 to .039 will be removed from duty
for a minimum of 8 hours and will receive appropriate disciplinary action appropriate to the
“Progressive discipline” policy provisions.
1.6.6 Negative Dilute when reported by the MRO will require a second test under direct
observation
1.7 NOTIFICATION REQUIREMENTS:
1.7.1 If any employee is prescribed a drug whose use may affect their job performance, that
employee must immediately notify the supervisor of the prescription. For example, if an
employee's prescription drug label reads that the user should not operate a car or machinery
while taking the drug or that the drug causes drowsiness, and the employee operates a car or
machinery in the course of employment, or if the employee is a safety-sensitive employee,
that employee must notify his/her supervisor of the prescription prior to coming on duty.
1.7.2 An employee who is not on-call status, but is called during non-working hours and who have
been drinking alcohol must inform the caller that the employee have been consuming alcohol
and cannot respond to the request. No disciplinary action will be taken against the employee
for not responding due to the consumption of alcohol when the employee is not on-call.
1.7.3 Appropriate law enforcement agencies will be notified of any controlled substances found on
Augusta property and these substances will be disposed of in accordance with policies and
procedures of the law enforcement agency called.
1.7.4 Employees must notify the department head if the employee is convicted of any Georgia
Controlled Substances Act statute in connection with activity occurring in the workplace.
This notification must be made within 5 days of the conviction.
1.8 TESTING PROCEDURES:
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1.8.1 Drugs Urine tests will be used for the detection of drugs and controlled substances
1.8.1.1 Regular employees. Standards, procedures and processes for drug testing are
available for review at the Risk Management office.
1.8.1.2 Transit employees and CDL Holders. Standards, procedures and processes for testing
of Transit employees and CDL Holders are found in the federal regulations cited in
paragraph 1.3 above, and are available for review at the Risk Management Office.
1.8.1.3 Every urine specimen shall, at a minimum, be tested for:
1.8.1.3.1 Marijuana; Initial cutoff 50 ng/ml/confirmatory cutoff 15ng/ml
1.8.1.3.2 Cocaine; Initial cutoff 300 ng/ml/confirmatory cutoff 150ng/ml
1.8.1.3.3 Opiates; Initial cutoff 2000ng/ml/confirmatory cutoff 2000ng/ml
1.8.1.3.4 Amphetamines; Initial cutoff 1000ng/ml/confirmatory cutoff 500ng/ml
1.8.1.3.5 Phencyclidine (PCP) Initial cutoff 25ng/ml/confirmatory cutoff 25ng/ml
1.8.2 Alcohol Breath and/or blood tests will be used for the detection of alcohol
1.8.2.1 Regular employees. Standards, procedures and processes for alcohol tests are
available for review at the Risk Management office.
1.8.2.2 Transit employees and CDL Holders: Standards, procedures and processes for
testing of Transit employees and CDL Holders are found in the federal regulations
cited in paragraph 1.3 above, and are available for review at the Risk Management
Office.
1.9 ACTIONS REQUIRED FOR POSITIVE TEST:
1.9.1 Laboratory. Once a specimen has been tested as positive on an initial screening, a
confirmatory test will be conducted prior to the laboratory's reporting the specimen as a
positive result. Such test shall be performed by GCMS method.
1.9.1.1 Regular Employees. Once confirmed, the laboratory will report the results with
allied documentation to the MRO, through the DER /Risk Management Office.
1.9.1.2 Transit Employees and CDL Holders: All laboratory reports will be sent from the
laboratory testing facility directly to the MRO.
1.9.2 Medical Review Officer. The MRO will verify all positive test results by first reviewing
laboratory reports, and confirming that a proper chain of custody (procedures to account for
the integrity of each specimen by tracking its handling and storage from point of collection
to final disposition) was followed.
1.9.2.1 The MRO will then contact the employee to discuss the positive result.
1.9.2.2 If verification of prescription drug use is required in connection with the MRO's
investigation of a positive result, the MRO shall meet personally with the
employee.
1.9.2.3 Otherwise, the MRO may contact the employee by telephone.
1.9.2.4 If the MRO finds that a valid medical reason explains the positive result, the MRO
will report the test results to Risk Management as negative.
1.9.2.5 If the MRO is unable to find a valid medical reason for a positive result, the
positive result will be reported to the Designated Employer Representative as
positive.
1.9.2.6 As a qualified medical professional, the MRO's medical judgement cannot be
overturned by an arbitrator, employer, or anyone else in the testing program (in
accordance with Federal Regulations - 40.149)
1.9.3 Risk Management.
For all employees other than Transit Employees and CDL Holders, Risk Management
receives positive reports from the laboratory and forwards those reports to the MRO.
(Reports for Transit Employees and CDL Holders are forwarded from the laboratory directly
to the MRO, as outlined in paragraph 1.9.1.2 above.
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1.9.3.1 Risk Management is informed of a confirmed positive test result, by the MRO; the
Risk Manager (DER) will recommend to the appropriate department director that
the employee should be placed on three days administrative leave with pay with a
recommendation of termination from employment for a violation of this policy.
1.9.4 Department Management. Upon notification by Risk Management that an employee has
tested positive for an illegal substance or be under the influence of alcohol, department
management will immediately remove the employee from duty and initiate a letter of
termination to the employee, refer the employee to a Substance Abuse Professional and
inform the employee of their right to appeal the decision.
1.9.5 Positive Alcohol Tests
1.9.5.1 An employee with a confirmed blood-alcohol level of 0.04 or higher is in
violation of this Policy. Actions in paragraph 1.9.4 above will apply.
1.9.5.2 Employees who are found to have an alcohol concentration of 0.02 or greater but
less than 0.04 will not be permitted to perform the job duties until: The employee's
alcohol concentration measures less than 0.02; or the start of the employee's next
regularly scheduled duty period, but not less than eight hours following
administration of the test.
1.10 TESTING OF ADDITIONAL SAMPLE. In accordance with federal and state regulations for
Transit employees and CDL holders and Augusta authority for all other employees, urine drug
tests shall be according to the split sample method, whereby the sample provided is divided into
two bottles. Upon being notified of a positive test result by the MRO, a Transit Employee or
CDL Holder may request that the split sample be tested. This request must be made within 72
hours of the MRO's notification. Requests made after 72 hours will only be accepted if the
delay was due to documentable facts that were beyond the control of the employee. Testing of
the split sample will be according to federal regulations.
1.10.1 EMPLOYEE PLACED ON ADMINISTRATIVE LEAVE WITHOUT PAY: While
awaiting results of split sample, employee will not be allowed to use accrued
vacation time.
1.10.2 PAYMENT FOR TESTING: An employee's economic status will not bar them from
having the split tested. If an employee cannot afford to pay for the testing up front,
as a courtesy, Augusta will pay for this cost. Should the results from testing the split
sample uphold the original positive test result, the cost of the split test will be
deducted in full from the employee's next paycheck.. If there are not enough funds in
the employee's paycheck to cover the testing cost(s) this does not relieve the
employee from reimbursing Augusta for all associated cost incurred.
1.11 REVIEW OF TERMINATION RECOMMENDATION: The Human Resources Director or
designee will schedule a grievance with the Administrator or designee to review the departmental
recommendation of termination. The Administrator or designee will either uphold the
recommendation for termination or reject the recommendation
1.12 REHIRING TERMINATED EMPLOYEES
1.12.1 Employees being terminated for violation of this Policy will not be considered for rehire
by Augusta for a period of one year from the date the individual successfully completes
an approved rehabilitation program (acceptable proof of completion of an approved
rehabilitation program will be required before rehiring will be considered).
1.12.2 Employees who resign after being notified of a positive test result, by the MRO or
through the administrative process, will not be considered for rehire by Augusta, for a
period of one year from the date the individual successfully completes an approved
rehabilitation program. Acceptable proof of completion of an approved rehabilitation
program will be required before rehiring will be considered.
1.13 ALCOHOL TESTING OF TRANSIT EMPLOYEES and CDL HOLDERS:
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Federal regulations stipulate specific criteria to be applied when Transit Employees and
CDL Holders are tested for alcohol. Those regulations provide, in part, that:
1.13.1 Alcohol tests will only be conducted just before, during or just after the performance of
safety sensitive job functions.
1.13.2 Alcohol testing will be conducted if the employee is injured, from a job related activity
(on-the-job injury) and medical treatment is provided to the employee.
1.13.3 Transit employee or CDL Holder with a blood-alcohol level of .04 or higher is in
violation of federal regulations and this Policy. Such employee will be immediately
removed from his/her safety-sensitive duties and will be terminated. As part of this
process the employee will be advised of programs available for rehabilitation, if
applicable.
1.13.4 Transit Employees or CDL Holder found to have an alcohol concentration of 0.02 or
greater but less than 0.04 will not be permitted to perform safety sensitive functions
until: The employee's alcohol concentration measures less than 0.02; or the start of the
employee's next regularly scheduled duty period, but not less than eight hours following
administration of the test.
1.14 REFUSAL TO SUBMIT TO TESTING:
1.14.1 Refusal to submit a urine, breath and/or blood sample when required under this Policy
will be considered the same as a positive test result.
1.14.2 Refusal can include;
1.14.2.1 Fail to appear for any test (except pre-employment test) within a reasonable
time, as determined by the employer;
1.14.2.2 Fail to remain at the collection site until the collection process is complete;
1.14.2.3 Fail to provide a urine specimen for any drug test;
1.14.2.4 Fail to permit observation or monitoring of your provision of a specimen;
1.14.2.5 Fail to provide a sufficient urine specimen without a valid medical reason as
verified by the MRO;
1.14.2.6 Fail or decline to take a second test the employer or collector has directed
you to take
1.14.2.7 Fail to undergo a medical examination or evaluation, as directed by the
MRO as a part of the verification process or as directed by the DER
(Designated Employer Representative);
1.14.2.8 Fail to cooperate with any part of the testing process (e.g. refuse to empty
pockets, behave in a confrontational way that disrupts the collection
process);
1.14.2.9 If MRO reports a verified adulterated or substituted test result, this is
considered a refusal;
1.14.2.10 If you refuse to take a drug test.
1.14.3 Any employee who is suspected of providing false information in connection with a test, or
who is suspected of falsifying test results through tampering, contamination, or substitution
shall be required to undergo an observed collection.
1.14.4 Confirmation of tampering, contamination, adulteration or substitution may result in
recommendation of termination from employment.
1.15 CONFIDENTIALITY:
1.15.1 The privacy interests of employees and the legitimate interests of the Augusta in
implementing and maintaining a substance abuse program will be accomplished by:
1.15.1.1 Limiting the extent of inquiries to those necessary to effectuate this Policy;
1.15.1.2 Assuring that disclosure of, and access to, information generated under this Policy
is on a strict need-to-know basis; and
1.15.1.3 Informing employees of the purpose for which the information is sought.
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Augusta Substance Abuse Policy Administrative Regulation No. 3-1
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1.15.2 If a third party requests information (for example, in the context of a reference check),
regarding Augusta’s decision not to hire an applicant or not to transfer or promote or to
terminate an employee, and that decision is based on a violation of this Policy by the
applicant or employee, the reason given for such decision will be that the applicant or
employee did not comply with policy. No further information will be given to any third
party without the prior written consent of the applicant or employee, except in the following
circumstances:
1.15.2.1 Information may be given to Risk Management, to laboratories and to the MRO
for the purpose of administering this Policy;
1.15.2.2 Information may be given to the employee's department head, when a
recommendation of disciplinary action has been made and it is that department
head's responsibility to carry out such disciplinary action;
1.15.2.3 Information may be released to the Department of Labor and appropriate
representatives of Augusta in the event an employee discharged for violations of
this Policy applies for and/or appeals a denial of unemployment compensation;
1.15.2.4 Information may be released pursuant to an order from a court of competent
jurisdiction or other tribunal;
1.15.2.5 Information may be released to the Equal Employment Opportunity Commission
or the Human Relations Commission if requested in connection with any inquiry
or investigation by either such body; and
1.15.2.6 Information may be released to those persons or bodies hearing any appeal by an
employee of any action taken pursuant to this Policy.
1.15.3 Release of Information as to Transit Employees or CDL Holder:
1.15.3.1 Augusta shall release information regarding a Transit Employee or CDL Holder
record as directed by specific written consent from the employee authorizing
release of the information to an identified person.
1.15.3.2 Transit Employee or CDL Holder is entitled, upon written request, to obtain
copies of any records pertaining to his or her use of a prohibited substance,
including any records pertaining to test results.
1.15.3.3 Augusta may disclose information that is required to be maintained to the decision
maker in a lawsuit, grievance, or other proceeding initiated by or on behalf of the
employee tested.
1.15.3.4 When requested by the National Transportation Safety Board as part of an
accident investigation, Augusta shall disclose information related to its
administration of drug and alcohol tests following the accident.
1.15.3.5 Records shall be made available to subsequent employers upon receipt of written
request from the Employee.
1.15.3.6 Augusta shall disclose data for its drug and alcohol testing program and any other
information pertaining to its anti-drug program, when requested by the Secretary
of Transportation or any Department of Transportation agency with regulatory
authority over the Augusta transit system or Federal Highway Administration -
DOT.
1.16 CONTRACTORS:
Persons engaged by Augusta as independent contractors shall be required to comply with Georgia's
Drug-Free Workplace Act, O.C.G.A. sec. 50-24-1 et seq., before they may perform services for
Augusta. Compliance shall be in the form of certification before beginning services (see Appendix
1), and documentation of continuing compliance as reasonably requested by Augusta.
Contractors who are also providing repair and maintenance services on DOT regulated vehicles are
required to also be in compliance with applicable provisions of the DOT/FTA drug and alcohol
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testing regulations (Title 49 Part 40) if services are more than ad hoc or one time repairs. As long as
Augusta’s population is less than 200,000 this does not apply to contractors doing business with
Augusta it will only apply if and when the local population exceeds 200,000.
1.17 CHANGES TO POLICY:
At times, State or Federal law may require that additional employees be tested for illegal substances,
or that additional or different testing mechanisms and procedures be implemented. Said State or
Federal law requirements will supersede the relevant provisions of this Policy, and this Policy may
or may not be amended to reflect those changes prior to their effective date. Affected employees
will be notified in advance of any implementation of changes as a result of State or Federal law
requirements.
1.18 CONTACT PERSONS:
The proponent agency for this Policy is the Risk Management Division of the Finance Department.
Any comments, questions or recommendations applying to this policy or testing program should be
referred to the Risk Management Manager, 530 Greene Street, Augusta, Georgia, 30911 (706) 821-
2301 or FAX (706) 821-2502. Because the MRO is not an employee of Augusta any employee
wishing to contact the MRO should contact the Risk Management Manager. The Employee
Assistance Program is "CONCERN"- EAP; located at 961 Broad Street - 722-2353 or 1-800-285-
2353.
SECTION 2 - INDIVIDUALS SUBJECT TO TESTING
2.1 APPLICANTS/NEW EMPLOYEES:
All applicants who have been extended a conditional job offer will be required to undergo the
following as part of the employment process:
2.1.1 Regular New Hires
2.1.1.1 Submit to a substance abuse test for illegal substances prior to becoming an
an employee of Augusta. Such screening must be completed within 24 hours of
the time the applicant is instructed to submit to the screening. Any screening not
completed within that 24 hour period will not be accepted
2.1.1.2 Sign a Substance Abuse Coverage Form (Form SA 1, a copy of which is attached
as Appendix 2) within 45 days of the first day of work.. This form states that the
applicant has read, understands and agrees that he/she is subject to this Policy as a
condition of employment with Augusta. The signed form will be retained in the
employee's personnel file.
2.1.1.3 Sign a Test Consent Form (SA-3, a copy which is attached as Appendix 3). This
form authorizes Augusta and/or its representatives to perform the appropriate tests
to identify the presence of drugs or controlled substances and releases test results
as necessary to administer this Policy. The signed form will be forwarded to Risk
Management where it will be retained in the employee's drug test file.
2.1.1.4 Refusal of an applicant to sign SA-3 will remove the applicant from consideration
for employment with Augusta since the employment process cannot be completed.
2.1.2 Transit Applicant or New Hire and Holders of Commercial Driver's License
2.1.2.1 Submit to a pre-employment substance abuse screening for illegal substances
prior to becoming an employee of Augusta. Such screening must be completed
prior to performing any safety sensitive function.
2.1.2.2 Sign a Substance Abuse Coverage Form (Form SA-2, a copy of which is attached
as Appendix 2) within 45 days of the first day of work, which form states that the
applicant has read, understands and agrees that he/she is subject to this Policy as a
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Augusta Substance Abuse Policy Administrative Regulation No. 3-1
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condition of employment with Augusta. The signed form will be retained in the
employee's personnel file.
2.1.2.3 No Form SA-3 (Consent Form) is required. This is due to prohibition by FTA for
employee to sign any type of waiver including a consent form.
2.1.2.4 Sign an Information Request Form allowing AUGUSTA to submit request on
drug testing history from any DOT-regulated employers for whom you have
worked within the previous two years. (appendix 7 SA-7)
2.1.2.5 If you have failed or refused a DOT drug or alcohol pre-employment test
within the previous two years you must provide this information when requested.
2.2 TRANSFERS/PROMOTIONS:
2.2.1 Any employee who transfers or is promoted into a safety-sensitive position will be drug
tested prior to assuming the duties of the position.
2.2.2 Any employee who is promoted or transferred so as to become a Transit Employee or CDL
Holder will be drug tested, in accordance with Federal regulations, prior to assuming the
duties of that position.
2.3 RETURN TO DUTY:
2.3.1 Regular Employees:
2.3.1.1 Employees who have successfully completed a rehabilitation program will be
required to take a drug and/or alcohol test with a negative result prior to returning
to work.
2.3.1.2 Employees registering between .02 to .04 (but not including .04) on an alcohol
breath-testing devise will be tested prior to returning to duty to ensure the blood
alcohol content is below .02
2.3.2 Transit Employees or CDL Holders:
2.3.2.1 Transit Employees or CDL Holders who are out of work due to workers
compensation leave for 8 days or more will be drug tested prior to resuming
safety sensitive duties.
2.3.1.2 Transit Employees or CDL Holders are required to take a pre-employment
substance abuse test if they have not performed a safety-sensitive function for 90
consecutive calendar days regardless of the reason (exception – if employee has
remained in random pool during that time, no pre-employment test is required)
2.4 POST-ACCIDENT:
2.4.1 Regular Employees.
2.4.1.1 Any employee involved in an incident involving a vehicle where there is property
damage or injury to another person will be drug and alcohol tested. Under the
authority of Augusta this includes Transit employees and CDL holders.
2.4.1.2 Any employee involved in an accident or incident in the course of employment
who is injured and who requires and/or receives medical treatment for the injury
will be drug and alcohol tested.
2.4.1.3 Employees who receive medical treatment for an occupational exposure (exposure
to disease, bloodborne pathogen) will not be drug or alcohol tested, if the
treatment is solely for the occupational exposure. Any employee will be drug and
alcohol tested when, while operating a government motor vehicle, an accident
occurs and results in a fatality.
2.4.2 Transit Employees and CDL Holders Federal regulations establish the criteria for post-
accident testing for Transit Employees or CDL Holders. Testing will be administered when:
2.4.2.1 a fatality occurs from an accident;
2.4.2.2 the employee receives a citation under State or local law for a moving traffic
violation arising from the accident;
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2.4.2.3 a vehicle accident occurs and any of the vehicles cannot move from the accident
scene under there own power. This also applies to a single vehicle accident; or
2.4.2.4 the performance of an employee could have contributed to the accident, as
determined by management using the best information at the time of the decision.
2.4.3 Employees will be tested as soon as possible after the accident but not more than 32 hours
after the accident. If a test has been required by law enforcement and employer cannot test
employee within given time limit, employer can request a copy of the test results from the
authorizing agency.
2.4.4 Employees who are injured in the course of their employment, and refuse medical treatment
may be tested under the provisions of "For Cause" testing. The injury must be of such
gravity as to obviously require medical attention.
2.5 FOR-CAUSE (REASONABLE SUSPICION):
2.5.1 Any employee may be tested for illegal substances and/or alcohol when, based on specific,
contemporaneous, articulable observations concerning the appearance, behavior, speech, or
body odors of an employee, it is determined that there is reasonable suspicion that the
employee is violating this Policy.
If you suspect an employee to be under the influence of alcohol or other drugs while at work,
the following steps are to be taken when requesting a drug screen:
Step 1: Call Risk Management Manager 821-2486 or Human Resources Director 821-
2309.
Step 2: Relay all known factors/information concerning reasons for suspicion (not just a
“gut” feeling, must be able to give description/specifics/observation at that
moment in time not days earlier). Use the FOR CAUSE TEST
AUTHORIZATION FORM, Form SA-3, found in the Substance Abuse Policy.
Fill out items #1, #2 to include all reasons, #3 and date. Then submit to Risk
Management. The information is then evaluated and support/approval may or
may not be given based on certain criteria.
Step 3: Approval – if the request is approved, the employee in question is to sign the
Substance Abuse Consent Form (Form SA-3) PRIOR to being taken for testing.
When fully executed, this form is then to be delivered in to Risk Management.
Step 4: ALCOHOL – If the employee is being tested for alcohol:
a. The employee is to be taken to the designated collection site by the Director or
high ranking supervisor (the fact of testing is to be kept totally confidential).
b. If the test result is negative the employee is allowed to return to work.
c. If the breath/blood test is confirmed positive, the employee is to be processed
through the normal termination process channels (i.e. placing employee on
three-day administrative leave with pay with recommendation of termination).
d. Under no circumstances is the employee allowed to operate a vehicle, to
include his/her own personal vehicle. A taxicab will be provided to transport
the individual directly to his/her residence if a family member is not available.
This will be arranged through Risk Management.
Step 5: OTHER DRUGS – If the employee is being tested for drugs other than alcohol:
a. The employee is taken by the Director or high ranking supervisor (the fact of
testing is to be kept totally confidential) to the designated collection site for
testing.
b. When the collection process has been completed the employee is NOT
allowed to return to work and is placed on administrative leave (leave with
pay) pending the outcome of the testing.
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Augusta Substance Abuse Policy Administrative Regulation No. 3-1
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c. If the test results are negative the employee is allowed to return to work
2.5.2 An illegal substance screening which shows that a specimen may have been diluted,
tampered with, or substituted will be considered reasonable suspicion for additional, for-
cause testing.
2.5.3 The number of employees requested to participate in a for-cause screening based on a
workplace incident may range from a single individual to all personnel who were involved in
the incident or had access to the work area in which the incident occurred.
2.5.4 To initiate a for-cause screening, the appropriate Department Head will use the For-Cause
Test Authorization Form (SA-4) attached as Appendix 4.
2.6 RANDOM TESTING PROGRAM:
2.6.1 General.
2.6.1.1 Employees classified as safety-sensitive will be randomly tested for illegal
substances. A safety-sensitive employee may be tested up to once per month.
2.6.1.2 Criteria and standards for random testing for regular employees are available for
review in the Risk Management Office. Criteria and standards for random testing
of Transit Employees and CDL Holders are found in the federal regulations cited
above, which are available for review in the Risk Management Office.
2.6.2 PROGRAM INTEGRITY: To ensure the selection process maintains true random
integrity, no names, social security numbers, employee numbers or any other identification
of individuals will be provided to the agency which is responsible for selecting the random
numbers to be tested, which numbers are generated through a computer program.
2.6.3 Random Selection/Testing Process
STEP 1: Notification Process
Risk Management
a. Request sequence numbers from designated service provider on a
monthly basis
b. Receive numbers, match numbers with names in spreadsheet
maintained in Risk Management
c. Generate letter for each individual selected, attach Consent Form
and Collection Site Checklist. Letters grouped by department, give
to Risk Manager for signature.
d. Send letters to Department Point of Contact via courier (point of
contact determined by Department Director
Department Point of Contact
a. Receives packet of letters from Risk Management containing
monthly selections for drug screening. Point of Contact secures
letters to maintain confidentiality of information. Remainder of
internal process is developed by department (employees who are
selected are not to have notice of their selection prior to receipt of
notification letter from Risk Management. Testing is to be spread
out throughout the month - do not try to test all employees within a
few days.
Suggestion for internal process: When feasible, only Point of
Contact gives letter to each employee.
b. After employee receives this notification, the Point of Contact
places the current date and time in appropriate area on letter
Employee then signs and dates Consent Form, witnessed by person
giving the notice. (Important: once notified, the employee has 30
minutes to arrive at the collection facility listed in letter).
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Augusta Substance Abuse Policy Administrative Regulation No. 3-1
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c. Consent Form is left with Point of Contact who sends form back to
Risk Management to be maintained in employee drug testing file.
d. Employee carries letter showing date and time along with Collection
Procedures Checklist to the facility designated as the collection site.
STEP 2: Collection Site
a. Upon arrival at collection site, employee follows guidelines of
collection site (signing in, providing photo identification - driver's
license, etc.).
b. Employee gives letter to Collection Site who verifies timeliness of
arrival.
c. Employee and Collector will initial appropriate step, as it is
completed on Collection Procedures Checklist.
STEP 3: Notification by Laboratory of Testing Results
a. Risk Management is notified directly of all drug test results except
those under Federal and DOT Regulations (those results go directly
to the designated Medical Review Officer). Notification is done
through a dedicated fax machine for drug testing results only.
b. Upon receipt of a drug screen showing a positive test result, Risk
Management immediately delivers appropriate paperwork to the
Medical Review Officer for determination of test results. Medical
Review Officer contacts employee at work or home (whichever is
the most expedient).
c. Upon questioning employee concerning test results, Medical Review
Officer makes official determination of positive or negative test
results.
d. Medical Review Officer contacts Risk Manager with official results,
which are then faxed for documentation purposes.
e. Upon receipt of documentation, Risk Management contacts
appropriate Department Director of employee. Verbal notification is
given with instructions on policy, which is followed up by written
notification and instructions. Written notification includes a sample
letter for Department Director to use for notification to employee
SECTION 3 - ANNUAL TRAINING
3.1 NEW EMPLOYEES:
All full-time, regular new employees will be required to attend orientation prior to beginning their
normal work schedule. The orientation will include a program for Drug Awareness/ Effects of Drug
Abuse and a briefing on this Policy.
3.2 TRANSIT EMPLOYEES and CDL HOLDERS:
3.2.1 All Transit Employees and CDL Holders, whether full-time or part-time, will be required to
attend an orientation prior to performing any safety sensitive function. Orientation will
include a program for Drug Awareness/ Effects of Drug Abuse and a briefing on this Policy.
Transit Employees and CDL Holders will also be required to attend a one- hour training
session on the effects and consequences of prohibited drug use on personal health, safety,
and the work environment and on the signs and symptoms, which may indicate, prohibited
drug use. An additional hour of training will be required regarding alcohol.
3.2.2 Supervisors of Transit Employees and CDL Holders who may make reasonable suspicion
determinations will be required to attend one hour of training on drug abuse and one hour on
alcohol abuse.
Attachment number 1
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Augusta Substance Abuse Policy Administrative Regulation No. 3-1
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3.3 ANNUAL TRAINING:
All employees will be required to attend a one-hour class on the effects of Drug and Alcohol abuse
each year.
SECTION 4 - REHABILITATION POLICY
4.1 REHABILITATION POLICY:
4.1.1 Voluntary Participation.
When a regular employee (not probationary, part-time or temporary) comes forward PRIOR
to notification of a random or for-cause test or PRIOR to an accident and/or injury, seeking
help with a substance abuse problem, that employee will be allowed to enter an approved
rehabilitation program, as outlined below. The employee is subject to all of the provisions of
the rehabilitation policy.
If a regular employee DOES NOT come forward as described above, and tests positive on an
illegal substance screening, that employee will be immediately recommended for termination
from employment.
4.1.1.1 Any employee who desires to voluntarily participate in rehabilitation will be
allowed to enter an approved detoxification and/or rehabilitation program with no
Augusta participation in cost other than as provided under the employee's group
health insurance program.
4.1.1.2 The employee will be allowed the use of any accrued leave time (sick and/or
vacation) during his/her absence from work for this treatment. If there is no leave
time available, the employee will be placed on leave without pay.
4.1.1.3 Prior to returning to work, the employee shall submit to the Risk Management
Division, in writing, proof of completion of the program and competence to return
to work.
4.1.1.4 Employees who have completed a detoxification and/or rehabilitation program
will not be afforded any further opportunity by Augusta or through Augusta's
resources to re-enter a detoxification and/or rehabilitation program for a second
time.
4.1.2 Participation in Rehabilitation Directly through EAP.
If any employee comes forward voluntarily directly to the Employee Assistance Program
(EAP) (without first going through either Human Resources or Risk Management), and the
EAP finds that the employee is a risk to the safety of himself/herself and/or others, the EAP
will notify Risk Management that the employee is seeking treatment directly through EAP.
4.1.2.1 The employee will not be terminated from employment unless the employee
fails to enter and successfully complete the substance abuse program designed for
him/her by the EAP; however, such employee shall be placed on leave until such
time as he/she is no longer considered a risk to the safety of himself/herself
and/or others.
4.1.2.2 The EAP will keep Augusta informed of the employee's progress through the
rehabilitation program.
4.1.2.3 The employee will be required to sign a statement prior to being admitted to
the EAP acknowledging that Augusta may be notified of his entry into the
program under the above circumstances.
4.1.3 Failure to Complete Rehabilitation.
Employees who do not successfully complete a rehabilitation program will be terminated
and may not be considered for re-hiring for a period of one year from the date of termination.
4.1.3.1 Acceptable proof of satisfactory completion of a rehabilitation program will be
required before re-hiring will be considered.
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4.1.4 Disciplinary Action.
Referral to the EAP does not deprive Augusta of the option of taking disciplinary action
against any employee in accordance with this Policy.
4.2 POST REHABILITATION:
4.2.1 Any employee who successfully completes a rehabilitation program and returns to work will
be considered a probationary employee for the next three-year period.
4.2.1.1 The classification of "probationary" applies to substance abuse testing only, when
used in the context of this Policy. The employee shall be responsible for the costs
of such tests.
4.2.1.2 An employee's refusal or failure of any such test will cause the employee to be
immediately terminated.
4.2.2 Prior to returning to work, the employee will be tested for illegal substances and will be
tested on an unannounced basis thereafter during the period of probation, said testing not to
exceed 12 times each year.
SECTION 5 . RELATIONSHIP TO PREVIOUSLY ESTABLISHED PROCEDURE
5.1 Administrative Regulation 3-1, Augusta Substance Abuse Policy revisions are effective November
2008 or until notice is given that this regulation is modified, reissued or cancelled.
5.2 No qualifying statement, previously established rule(s) or procedure(s) shall be used to negate the spirit
or intent of this statement or policy.
SECTION 6. APPENDICES:
1. Contractor Certificate (FORM SA-1)(Appendix 1)
2. Substance Abuse Coverage Form (FORM SA-2)(Appendix 2)
3. Test Consent Form (FORM SA-3)(Appendix 3) (Not for use by Transit/CDL - Fed Regulation)
4. For Cause Test Authorization Form (FORM SA-4)(Appendix 4)
5. Supervisor Referral Form (FORM SA-5) (Appendix 5)
6. Collection Site Checklist (FORM SA-6)(Appendix 6)
7. Information Request Form (FORM SA-7)(Appendix 7) (Transit/CDL Pre-Empl)
8. Alcohol Fact Sheet
9. Substance Abuse Index
Revision Effective Date:__________________________ _____________________________
Fred Russell, Administrator
Attachment number 1
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APPENDIX 1
CONTRACTOR CERTIFICATE
I,___________________________________________of________________________________________
(Contractor/Vendor's Certifying Official) (Company Name)
_______________________________________________________________________________________
(Address)
certify that a drug-free workplace will be provided for the employees of this company during the performance
of this contract pursuant to section 50-24-3 of O.C.G.A.
I further certify that in accordance with O.C.G.A. 50-24-3 paragraph (a) subsection (2), that should this
company require the services of a subcontractor as part of this contract, that all subcontractors will be
required to provide this company with a certificate of compliance for the establishment of a Drug Free Work
Place. I understand that a drug-free work place may be provided by my:
(1) Publishing a statement notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is prohibited in the
contractor's/subcontractor's workplace and specifying the actions that will be taken against
employees for violations of such prohibition;
(2) Establishing a drug-free awareness program to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The contractor's/subcontractor's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance program; and
d. The penalties that may be imposed upon employees for drug abuse violations.
(3) Providing each employee with a copy of the statement provided for in paragraph (1) above.
(4) Notifying each employee in the statement provided for in paragraph (1) above, that as a condition of
employment, the employee shall:
a. Abide by the terms of the statement; and
b. Notify the contractor/subcontractor of any criminal drug statute conviction for a violation
occurring in the work place within five days of the conviction;
(5) Notifying the contracting principal representative within ten days after receiving from an employee
or a subcontractor a notice of conviction as provided under paragraph (4),b above or otherwise
receiving actual notice of such a conviction;
(6) Making a good faith effort on a continuing basis to provide a drug-free workplace for employees;
and
(7) Requiring that such contractor/subcontractor include in any agreement or contract with a
subcontractor a provision that such subcontractor will provide a drug-free workplace for his
employees by complying with the provisions of paragraphs (1), (2), (3), (4), and (6) listed above.
_________________________________________________________
(Signature)
_________________________________________________________
(Printed Name & Title)
FORM SA-1
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APPENDIX 2
SUBSTANCE ABUSE COVERAGE FORM
I, ____________________________________, have read and understand the Augusta Substance Abuse
Policy (the "Policy").
I further understand that the manufacture, use, possession, sale or distribution or presence in body of
alcohol, drugs or illegal substances in the work place is strictly prohibited and will lead to my immediate
discharge from employment.
For purposes of this Policy, "drugs" or "illegal substances" or "controlled substances" is defined to
include illegal street drugs, legal drugs either taken for non-medical reasons or without a valid prescription
and alcohol, but not to include prescription medication taken in accordance with a physician's prescription
and instructions. I also understand that the presence of such substances in my system during work hours
places unacceptable risk and burden on the safe and efficient operation of my job, and, consequently, is
strictly forbidden.
I understand that if I am a Transit employee or an employee required to have a CDL I will be tested in
accordance with testing requirements established by Federal regulations. I understand that if I work in a
safety-sensitive position (as that is defined in the Policy), I may be tested for illegal substances on a random
basis. I also understand that Augusta has a zero tolerance policy for safety - sensitive employees, such that I
will be terminated for any violation of the Substance Abuse Policy.
I understand that based on reasonable suspicion, I may be tested for illegal substances (a "for-cause
test").
I understand that if I successfully complete a rehabilitation program and return to work for the Augusta
Commission, I may be tested for illegal substances on a random basis up to twelve times per year for three
years and that it is my responsibility to pay for these tests as a condition of my employment.
I understand that if I am involved in an accident, which results in property damage or injury to another
person; or in my requiring and/or receiving medical attention for injuries, I may be tested for illegal
substances (a "post-accident test"). I understand that Federal testing requirements, for Transit employees
and holders of CDL licenses, may require drug and/or alcohol testing in cases of vehicle accidents, even
though there may be no injuries.
I also understand that my arrest and/or conviction for off-the-job drug and/or alcohol activities, including
driving under the influence, may constitute grounds for reasonable suspicion and a for-cause illegal
substances screening, and may cause me to have action taken against me, taking into consideration (among
other things), the nature of the charges, my job assignment and my record with the Augusta Commission.
I understand that it is my responsibility to read the Augusta Substance Abuse Policy entirely, and that my
cooperation with, and adherence to, policies and procedures regarding substance abuse are conditions of my
employment and that if I violate or am insubordinate by refusing to cooperate with any of these policies and
procedures, I am subject to discipline up to and including discharge.
Employee Signature:_____________________________________ Date:____________________________
FORM SA-2
Attachment number 1
Page 19 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 20 of 31
APPENDIX 3
SUBSTANCE ABUSE TEST CONSENT FORM
I, __________________________________, do hereby give my consent to the Augusta (or its agent(s)) to
collect a urine, breath and/or blood sample from me to determine if I have used illegal drugs or misused
alcohol and/or drugs or controlled substances (including the misuse of any legal drugs).
I further give my consent to Augusta to forward the sample(s) to a qualified laboratory for its performance
of appropriate tests thereon to identify the presence of substances illegal under the Substance Abuse Policy.
I further give the testing laboratory my permission to release the results of such test to Augusta, Risk
Management and/or the Medical Review Officer for the Augusta government.
I understand that refusal to submit to testing or providing false information in connection with a test is
considered the same as a positive test result.
I hereby certify that I will not adulterate or substitute any urine sample given under the Substance Abuse
Policy.
Employee Signature: __________________________________________
DATE:_________________________________________
WITNESS:____________________________________
DATE:________________________________________
FORM SA-3
Attachment number 1
Page 20 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 21 of 31
APPENDIX 4
***PERSONAL AND CONFIDENTIAL***
FOR-CAUSE/REASONABLE SUSPICION DRUG TEST AUTHORIZATION FORM
FOR-CAUSE TEST is requested for:
Print Employee Name:
Payroll #:
Department:
Job Title
Physical Signs or Symptoms
1. Possessing, dispensing, or
using prohibited substance.
2. Slurred or incoherent speech
3. Bloodshot or watery eyes
4. Odor of alcohol
5. Odor of Marijuana
6. Runny nose or sores around
nostrils.
7. Puncture marks or "tracks"
8. Loss of physical control, poor
coordination, unsteady gait.
9. Extreme fatigue or sleeping
on the job.
10. Flushed or very pale face
11. Nausea or vomiting
12. Disheveled appearance or
out of uniform
13. Dizziness or fainting
14. Highly excited or nervous
15. Dilated or constricted
pupils or unusual eye movement
16. Excessive sweating or
clamminess of skin
17. Shaking hands or body
tremors.
18. Dry mouth
19. Breathing irregularity or
difficult breathing
20. Inappropriate wearing of
sunglasses.
21. Other (describe below)
5. Has there been a change to the employee's quality and quantity of work? NO If so describe:
6. Has the employee's work relationships changed with fellow employees? NO If so, describe:
7. Does the employee appear to "bring his personal/family problems" to work more than usual? NO If so,
describe:
8. Have you noticed any recent changes in personality, moods, or behavior? NO If so, describe:
FORM SA-4 Page 1 of 2
Attachment number 1
Page 21 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 22 of 31
PAGE 2 FOR-CAUSE REASONABLE SUSPICION DRUG TEST AUTHORIZATION FORM
NATURE OF INCIDENT/CAUSE FOR SUSPICION
1. Observed possession or use of a prohibited substance
2. Apparent drug or alcohol intoxication.
3. Observed abnormal or erratic behavior.
4. Other:
2. Test requested by:
Signature
Date:
Printed Name:
Payroll #:
Job Title:
Department:
3. TEST AUTHORIZED BY:
Signature:
Date:
Printed Name:
Empl #:
Job Title:
Department:
Additional Information
______________________________________________________________________
FORM SA-4 Page 2 of 2
Attachment number 1
Page 22 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 23 of 31
APPENDIX 5
CONCERN: EAP SUPERVISORY REFERRAL FORM
- C O N F I D E N T I A L -
NOTE: NOT FOR INCLUSION IN PERSONNEL FILE - Please print or type
This form is to be used as a guide in determining the extent and exact nature of the decline of
your employee's job performance. Please review the form with your employee, and be sure that
both parties sign. Please call if you have any questions. Upon completion of the form please
forward to: CONCERN, Employee Assistance Program, 2610-B Commons Blvd,
Augusta, GA 30909
Telephone: 706-667-2353, Toll Free 1-800-285-2353, FAX: 706-667-2303
Name and Title of Employee :
Company: Augusta Government Department:
CHANGES IN WORK BEHAVIOR
(√_) (Please explain in detail indicating when you first noticed changes.)
Frequent short absences
Tardiness
Unexplained disappearances from work station:
Reduced quantity of work
Reduced quality of work
Erratic work performance
Missed deadlines
Complaints from fellow workers
Errors due to inattention or poor judgment
Repeated minor accidents on or off job
Inability to concentrate
Irritability:
Overreaction to criticism
FORM SA-5 Page 1 of 2
Attachment number 1
Page 23 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 24 of 31
CONCERN: EAP SUPERVISORY REFERRAL FORM Complaints of not feeling well: Undependable statements: Deteriorating appearance: Outside forces (i.e., family and financial garnishments) beginning to interfere with work: Hospitalized more than should be expected: Changes in personality pattern: The above listing is intended only as a guide. These indicators are most reliably applied to employees who have been good performers in the past but who have had a recent decline in job performance. Additional Information: (Please list any additional information or comments, which you feel, could be helpful. Attach additional sheets if necessary.)
RELEASE OF INFORMATION: (To be reviewed and signed during interview) I authorize CONCERN: EAP to advise the person listed below whether or not I scheduled and/or kept an appointment for services. EMPLOYEE: ________________ DATE: _____________________
Supervisor Title:
Telephone Date:
CONTACT PERSON: TELEPHONE: (If different from above)
FORM SA-5 Page 2 of 2
Attachment number 1
Page 24 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 25 of 31
APPENDIX 6 Collection Procedures Check List
Employee Last Name: ______________ First Name__________ Employee number: _________
PLEASE READ!!!!
In an effort to provide the best protection possible for each employee and the collection agent, this checklist is being provided for
use with each collection. Your participation is required to ensure that each step of the collection process is completed to standard.
You will be required to initial each block by the procedure you were involved in. Your initials signify that the procedure was
completed properly. If there is any deviation of procedures you should make a note at the bottom of the sheet and sign your name.
Designated Employer Representative is Sandy Wright, Risk Management…direct any questions of concerns to the DER.
# Procedure Collector Donor
1 Prepare collection site; ensure coloring agent present in commode.
2 Verify identity of employee with picture ID.
3 Prepare Top section of Chain of Custody form: (donor ID, reason for test)
4 If required: ask donor to remove bulky or unnecessary items (exterior clothing, store in
secure area.
5 Employee washes hands and returns to the collector.
6 Collector gives (sealed collection bottle) or lets donor pick (non-sealed collection
bottle). NOTE: only one collection container allowed in the rest room.
7 Employee/donor provides urine sample in the collection container and immediately
provides the container to the collector. (Note: do not flush the commode until told to
do so)
8 Collector annotates the temperature on the Chain of Custody form and insures there is
at least 45 ml. If the temperature is outside the acceptable range follow the procedures
of SAMSHA.
9 Donor observes the splitting of the sample and sealing.
10 Collector splits the sample, writes the date on the labels/seals and seals the containers
(In the presence of the donor).
11 Donor initials security seal.
12 Donor flushes the commode and washes hands.
13 Donor reads the certification statement of the Chain of Custody form and signs the
form.
14 Collector completes the Chain of Custody form and provides copy to the
employee/donor.
Collector Comments:
Employee Comments:
CERTIFICATION
I certify that the above procedures were satisfactorily completed and that any questions concerning the procedure
by the employee were satisfied at the time of the collection. I also state that I was given the opportunity to write
comments concerning any aspect of the collection process.
__________________________________ _____________ ____________________________________
(Signature of Collector) (Date) (Signature of Employee)
NOTE: This form is an internal document for use by Augusta Risk Management and is not required by DOT/FTA
FORM SA-6
Attachment number 1
Page 25 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 26 of 31
APPENDIX 7
Information Request Form (Pre-Employment Transit)
I, _________________________________________ hereby allow Augusta Transit (Applicant) (Transit Agency)
to contact my former DOT -regulated employer(s), from the past two years, to request the
following information in accordance with 49CFR part 40.25.
1. Alcohol test results of 0.04 or higher alcohol concentration. 49CFR part 40.25(b)(1)
2. Verified positive drug tests. 49CFR part 40.25(b)(2)
3. Refusals to be tested (including verified adulterated or substituted drug test results.)
49CFR part 40.25(b)(3)
4. Other violations of DOT agency drug and alcohol testing regulations. 49CFR part
40.25(b)(4)
5. With respect to any employee who violated a DOT drug and alcohol regulation,
Documentation of the employee's successful completion of DOT return-to-duty
Requirements (including follow-up tests). 49CFR part 40.25(b)(5)
Please list former employer(s) with contact information.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
__________________________________
In respect to DOT drug and alcohol testing regulations over the past two years……
Have you ever had an alcohol test results of 0.04 or higher? Yes___ No ___
Have you ever had a verified positive drug test? Yes___ No ___
Have you ever refused to be tested (including verified adulterated or
substituted drug test results.) Yes___ No ___
Have you violated any DOT agency drug and alcohol testing regulation? Yes___ No ___
If you have violated a DOT drug and alcohol regulation, do you have documentation of successful
completion of DOT return-to-duty requirements (including follow-up tests)?
Yes___ No___
FAILURE TO PROVIDE WRITTEN CONSENT, INCLUDING FORMER EMPLOYER(S)
INFORMATION, ANSWERS TO THE QUESTIONS AND SIGNATURE, WILL RESULT IN
YOU BEING DISQUALIFIED FOR A SAFETY SENSITIVE POSITION WITH AUGUSTA
TRANIT, AS PER 49CFR PART 40.25(a).
Applicant Signature ___________________________________ Date ___________
Witness Signature ____________________________________ Date ___________
FORM SA-7
APPENDIX 8
Attachment number 1
Page 26 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 27 of 31
ALCOHOL FACT SHEET
Alcohol is a socially acceptable drug that has been consumed throughout the world for centuries.
It is considered a recreational beverage when consumed in moderation for enjoyment and relaxation
during social gatherings. However, when consumed primarily for its physical and mood-altering
effects, it is a substance of abuse. As a depressant; it slows down physical responses and
progressively impairs mental functions.
Signs and Symptoms of Use
◊ Dulled mental processes
◊ Lack of Coordination
◊ Odor of alcohol on breath
◊ Possible constricted pupils
◊ Sleepy or stuporous conditions
◊ Slowed reaction rate
◊ Slurred speech
(NOTE: Except for the odor, these are general signs and symptoms of any depressant substance)
Health Effects
The chronic consumption of alcohol (average of three servings per day of beer [12 ounces], whiskey
[1 ounce], or wine [6 ounce glass]) over time may result in the following health hazards:
◊ Decreased sexual functioning
◊ Dependency (up to 10 percent of all people who drink alcohol become
physically and/or mentally dependent on alcohol and can be termed "alcoholic").
◊ Fatal liver diseases
◊ Increased cancers of the mouth, tongue, pharynx, esophagus, rectum, breast and malignant
melanoma.
◊ Kidney disease
◊ Pancreatitis
◊ Spontaneous abortion and neonatal mortality
◊ Ulcers
◊ Birth defects (up to 54 percent of all birth defects are alcohol related).
Social Issues
◊ Two-Thirds of all homicides are committed by people who drink prior to the crime.
◊ Two to three percent of the driving population is legally drunk at any one time. This rate is
doubled at night and on weekends.
◊ Two thirds of all Americans will be involved in an alcohol-related vehicle accident
during their lifetimes.
◊ The rate of separation and divorce in families with alcohol dependency problems is 7 times
the average
FORM SA-8 Page 1 of 2
Attachment number 1
Page 27 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 28 of 31
APPENDIX 8
ALCOHOL FACT SHEET (Continued)
◊ Forty percent of family court cases are alcohol problem related.
◊ Alcoholics are 15 times more likely to commit suicide than are other segments of the
population.
◊ More than 60 percent of burns, 40 percent of falls, 69 percent of boating
accidents, and 76 percent of private aircraft accidents are alcohol related.
THE ANNUAL TOLL
◊ 24,000 people will die on the highway due to the legally impaired driver.
◊ 12,000 more will die on the highway due to the alcohol-affected driver.
◊ 15,800 will die in non-highway accidents.
◊ 30,000 will die due to alcohol-caused liver disease.
◊ 10,000 will die due to alcohol-induced brain disease or suicide.
◊ Up to another 125,000 will die due to alcohol-related conditions or accidents.
Workplace Issues
◊ It takes one hour for the average person (150 pounds) to process one serving of an
alcoholic beverage from the body.
◊ Impairment in coordination and judgment can be objectively measured with as little as
two drinks in the body.
◊ A person who is legally intoxicated is 6 times more likely to have an accident than a sober
person.
FORM SA-8 Page 2 of 2
Attachment number 1
Page 28 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 29 of 31
ACKNOWLEDGEMENT OF RECEIPT
AUGUSTA POLICY AND PROCEDURES ON SUBSTANCE ABUSE
Administrative Regulation No. 3-1
I hereby acknowledge receipt of a copy of the Augusta Policy and Procedures on
Substance Abuse on the date written below.
I further acknowledge and understand that it is my responsibility to read and
understand the policies and procedures included in this administrative
regulation.
By way of this acknowledgement, I acknowledge that I have been informed that
the Augusta-Richmond County Commission may add to, revoke, and/or modify
the policies and procedures from time to time.
Date Employee Signature
Employee Printed Name
Employee Number
FORM SA-9
Attachment number 1
Page 29 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 30 of 31
SUBSTANCE ABUSE POLICY INDEX
INDEX
Section Paragraph TITLE PAGE
1 SUBSTANCE ABUSE
1.1 Policy Statement 1
1.2 Policy Intent 1
1.3 References 2
1.4 Definitions 2
1.5 Prohibitions 4
1.6 Consequences for Violations 5
1.7 Notification Requirements 5
1.8 Testing Procedures 5
1.9 Actions Required for Positive Test 6
1.10 Testing of Additional Sample 7
1.11 Review of Termination Recommendation 7
1.12 Rehiring Terminated Employees 7
1.13 Alcohol Testing of Transit Employees 7
1.14 Refusal to Submit to Testing 8
1.15 Confidentiality 8
1.16 Contractors 9
1.17 Changes to Policy 10
1.18 Contact Persons 10
2 INDIVIDUALS SUBJECT TO TESTING
2.1 Applicants/ New Employees 10
2.2 Transfers/Promotions 11
2.3 Return to Duty 11
2.4 Post Accident 11
2.5 For Cause 12
2.6 Random 13
3 TRAINING
3.1 New Employees 14
3.2 Transit Employees 15
3.3 Annual Training 15
4 REHABILITATION POLICY
4.1 Rehabilitation Policy 15
4.2 Post Rehabilitation 16
5 PREVIOUSLY ESTABLISHED POLICIES 18
APPENDICES 1 thru 10
1 Contractor Certificate (SA-1) 19
2 Substance Abuse Coverage Form (SA-2) 20
3 Test Consent Form (SA-3) 21
4 For Cause Test Authorization Form (SA-4) 22
5 Supervisor Referral Form (EAP) (SA-5) 24
6 Collection Procedure Checklist (SA-6) 26
7 Information Request Form (Transit) (SA-7) 27
8 Alcohol Fact Sheet (SA-8) 28
9 Acknowledgement of Receipt (SA-9) 30
10 Substance Abuse Policy Index 31
Attachment number 1
Page 30 of 31
Item # 10
Augusta Substance Abuse Policy Administrative Regulation No. 3-1
Page 31 of 31
Attachment number 1
Page 31 of 31
Item # 10
Commission Meeting Agenda
6/2/2009 2:00 PM
Transfer Title of 3115 Bell Drive
Department:Housing and Community Development Department
Caption:Motion to approve a request to transfer title to Promise Land Community
Development.
Background:On April 22, 2008, The Augusta Housing and Community Development
Department purchased 3115 Bell Drive, Augusta, Georgia from Housing
Urban Development. The sales were facilitated utilizing the $1 Homes Sales
Program. This program is available to local government program only.
Promise Land Community Development requested that AHCD purchase the
home through the $1 Homes Sales Program and transfer ownership to
them. Promise Land Community Development would then rehab the
property and make it available for ownership to a low to moderate income
first time homeowner.
Analysis:Transfer of this title will allow another family the opportunity of living out
the American Dream.
Financial Impact:There is no financial impact on the transfer of this title.
Alternatives:None recommended.
Recommendation:Accept the recommendation to transfer title of 3115 Bell Drive, Augusta,
GA 30906 in order to assist a low to moderate citizen with the opportunity
to achieve their own American Dream.
Funds are Available in
the Following
Accounts:
No funds involved.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
6/2/2009 2:00 PM
Approve funding for Richmond County Sheriff's Office K-9 Grant
Department:Richmond County Sheriff's Office
Caption:Motion to approve authorization of funds ($56,951.00) for the Richmond
County Sheriff's Office Multi-Jurisdictional K-9 Task Force. (Approved by
Public Safety Committee May 26, 2009)
Background:In 2000, the Richmond County Sheriff's Office developed a regional K-9
Task Force which receives funding through a grant from the Bureau of
Justice Assistance (BJA). This unit is still operating and providing services
to the area. The funding is received from the Criminal Justice Coordinating
Council (CJCC) of Georgia, which administers BJA grants for the federal
program. The K-9 Unit provides services for the Augusta/Richmond
County, along with 13 other counties in the Central Savannah River Area.
Funding for the grant is primarily used for operating expenses of the K-9
Unit. The K-9 unit consist of four narcotic detection dogs and three
explosive detection dogs.
Analysis:This is a reimburseable grant, the Sheriff's office submits expenditures
incurred on a quarterly basis for reimbursement to CJCC
Financial Impact:This is a 75/25 grant, BJA provides 75% of the funding ($42,713.00) with a
required match of 25% ($14,238.00).
Alternatives:None
Recommendation:Approve funding ($42,713.00), for the Richmond County Sheriff's Office
Multi-Jurisdictional Task Force.
Funds are Available in
the Following
Accounts:
Funds are approved in the RCSO 2009 budget and in account #273032601
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 1
Item # 12
Commission Meeting Agenda
6/2/2009 2:00 PM
2009 Utilities Construction Valve Exerciser 2
Department:Finance Department, Fleet Management Division
Caption:Approve the purchase of one portable vacuum/valve exerciser for Utilities
Department – Construction & Maintenance Division
Background:The Augusta Utilities Department-Construction and Maintenance Division
is responsible for the upkeep of thousands of water control valves is the city
and county. Part of their maintenance requirement is to make sure that the
valves are opening and closing properly at all times. In order to operate or
“exercise” the valves, they must first clean the debris from the valve
boxes. Once that is done, they must reach into the valve box with a wrench
and manually turn the valve on and off to free up any obstructions. They
currently have only one valve exerciser which they received earlier this
year. It has proven to be an extremely efficient resource that frees up the
Vac-Con truck that they are requesting this second unit. This is an essential
piece of equipment for this operation.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back as indicated for Bid Item: 09-074 (tab sheet is attached) ; (1) Vermeer
Southeast = $43,500.00 for the new machine and $31,800 for the demo unit,
(2) E. H Wachs = $38,385.00 for the new machine and $32,945.00 for the
demo; three other bidders were deemed “non-compliant” for incorrect
paperwork
Financial Impact:: This equipment was included in the Utilities Department 2009 Capital
Outlay request and funds are available for the purchase from Vermeer
Southeast for $31,800.00. NOTE: The Utilities department opted to
purchase the demo machine ($31,800.00) as it honored the same warranties
as the new machine and it had very few hours of use. This will net the city a
savings of $6,500.
Alternatives:1.0 Approve the request; 2.) Disapprove the request.
Recommendation:Approve the request to purchase one portable Vactron vacuum/valve
exerciser machine from Vermeer Southeast $31,800.
Funds are Available in
the Following
Accounts:
506-04-3410/54.21110 Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1Page 1 of 1
Item # 13
2009 ASPHALT PAVER / FINISHER
BID 09-074 E. H Wachs McLaughlin Ditch Witch of Hurco Vermeer
Const Equip Boring Service Georgia Technologies South East
Year 2009 Non-Compliant Non-Compliant Non-Compliant 2009
Brand Wachs Vactron-Vermeer
Model 77-000-21 FM1505GT
Bid Price $38,385.00 $0.00 $0.00 $0.00 $43,500.00
Delivery Date 45 Days 60 Days
DEMO MODEL
Year 2007 2007
Brand Wachs Vactron-Vermeer
Model 77-000-21 FM1505GT
Bid Price $32,945.00 $0.00 $0.00 $0.00 $31,800.00
Delivery Date 45 Days 10 Days
UTILITIES - C&M - PORTBLE VACUUM/VALVE EXCERCISER - BID OPENING 03/20/09 @ 11:00
Attachment number 2
Page 1 of 2
Item # 13
2009 ASPHALT PAVER / FINISHER
Attachment number 2
Page 2 of 2
Item # 13
Invitation To Bid
Sealed bids will be received at this office until Friday, March 20, 2009 @ 11:00 a.m. for furnishing:
Bid Item #09-074 Portable Vacuum/Valve Exerciser System for Fleet Department
Bid Item #09-075 Hydraulically Operated Rubber Tire Backhoe/Loader for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 12, 19, 26, March 5, 2009
Metro Courier February 18, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 3
Page 1 of 1
Item # 13
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Attachment number 4
Page 1 of 1
Item # 13
Vactron Equipment LLC
27137 South Highway 33
Okahumpka, FL 34762
McLaughlin Boring Systems
2006 Perimeter Road
Greenville, SC 29605
E.H. Wachs
600 Knightsbridge Parkway
Lincolnshire, Illinois 60069
Vermeer Southeast
411-B Telfair Road
Savannah, GA 31415
Tone & Associates
2104 Crooked Creek Way
Valrico, FL 33596
Truan Sales, Inc
398 8th Street
Macon, GA 31201
English Equipment & Repair
2756 Milledgeville Road
Augusta, GA 30904
Hertz Equipment Rental
2017 Rawley Road
Augusta, GA 30906
Neff Rental
2325 Tubman Home Road
Augusta, GA 30906
Ron Crowden
Augusta Fleet Department
Russell Sanders
Augusta Fleet Department
Yvonne Gentry
Augusta DBE Office
Bid Item #09-074
Portable Vacuum/Valve Exerciser Syst
For Augusta Fleet Department
Bid Due Fri 03/20/09 @ 11:00 A.M.
Attachment number 5
Page 1 of 1
Item # 13
Attachment number 6
Page 1 of 1
Item # 13
Commission Meeting Agenda
6/2/2009 2:00 PM
Edson Gray
Department:Clerk of Commission
Caption:Consider a request from Mr. Edson T. Gray regarding a refund of taxes on
property located at 201 Ellis Street.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
Attachment number 2
Page 1 of 3
Item # 14
Attachment number 2
Page 2 of 3
Item # 14
Attachment number 2
Page 3 of 3
Item # 14
Commission Meeting Agenda
6/2/2009 2:00 PM
ORDINANCE TO AMEND SECTION 2-5-5 OF CHAPTER 5 OF THE CODE, "THEFT PREVENTION”
Department:Finance
Caption:Motion to approve an Ordinance to amend Article 1, Section 2-5-5 of Chapter 5 of
Title II of the Augusta-Richmond County Code, called "Chapter 5 Theft Prevention";
to provide clarity regarding the use of personal identification numbers for new and
existing covered accounts and; to provide an effective date; and for other purposes
allowed by law. (Approved by Commission May 19, 2009- second reading)
Background:On December 16, 2008, in accordance with Federal Trade Commission regulations,
Augusta-Richmond County passed Ordinance 7101 which amended the Augusta, GA
Code to create a new chapter five, called “Chapter 5 Theft Prevention”. Chapter 5
adopted Identity Theft Rules requiring the creation of certain policies relating to the
use of consumer reports, address discrepancy and the detection, prevention and
mitigation of identity theft. Since the adoption of Chapter 5, the Utilities
Department and the Finance Department have been working to implement the
requirements of Chapter 5 in an efficient and effective manner. Article 1, Section 2-
5-5 of Chapter 5, called “Process of Establishing a Covered Account”, contains a
provision requiring each covered account number to be assigned apersonal
identification number (PIN) that is unique to each account.
Analysis:The Utilities Department and the Finance Department have determined that the use
of PIN numbers for every covered account is not an efficient means of theft
prevention for Augusta-Richmond County at this time.
Financial Impact:No financial impact is anticipated, unless this Code amendment is not adopted.
Alternatives:Decline to pass this amendment.
Recommendation:Pass this Code amendment.
Funds are Available in the
Following Accounts:N/A.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 15
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND ARTICLE 1, SECTION 2-5-5 OF CHAPTER 5 OF TITLE II
OF THE AUGUSTA-RICHMOND COUNTY CODE &$//(' ³&+$37(5 THEFT
PREVENTION´; TO PROVIDE CLARITY REGARDING THE USE OF PERSONAL
IDENTIFICATION NUMBERS FOR NEW AND EXISTING COVERED ACCOUNTS
AND; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES ALLOWED
BY LAW.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME, THAT THE AUGUSTA-RICHMOND
COUNTY CODE BE AMENDED AS FOLLOWS:
WHEREAS on December 16, 2008, in accordance with Federal Trade Commission regulations,
Augusta-Richmond County passed Ordinance 7101 which amended the AUGUSTA, GA CODE to create a
QHZFKDSWHUILYHFDOOHG³&KDSWHU7KHIW3UHYHQWLRQ´;
WHEREAS Chapter 5 adopted Identity Theft Rules requiring the creation of certain policies relating to
the use of consumer reports, address discrepancy and the detection, prevention and mitigation of
identity theft;
WHEREAS since the adoption of Chapter 5, the Utilities Department and the Finance Department have
been working to implement the requirements of Chapter 5 in an efficient and effective manner;
WHEREAS Article 1, Section 2-5-5 RI&KDSWHUFDOOHG³Process of Establishing a Covered Account´
contains a provision requiring each covered account number to be assigned a personal identification
number (PIN) that is unique to each account;
WHEREAS The Utilities Department and the Finance Department have determined that the use of PIN
numbers for every covered account is not an efficient means of theft prevention for Augusta-Richmond
County at this time and;
WHEREAS the duly elected governing authority of Augusta-Richmond County is the Mayor and
council thereof;
NOW therefore be it ordained that the AUGUSTA, GA CODE is hereby amended by striking Sub-part (2)
of Section 2-5-5 RI$UWLFOHRI&KDSWHUFDOOHG³Process of Establishing a Covered Account´DV
follows:
Sec. 2-5-5. Process of Establishing a Covered Account.
(1) As a precondition to opening a covered account in Augusta-Richmond County, each applicant
shall provide Augusta-Richmond County with personal identifying information of the customer:
a valid government issued identification card containing a photograph of the customer or, for
customerV ZKR DUH QRW QDWXUDO SHUVRQV D SKRWRJUDSK RI WKH FXVWRPHU¶V DJHQW RSHQLQJWKH
account. In addition, if requested by an Augusta-Richmond County department, such applicant
shall also provide any information necessary for the department providing the service for which WKHFRYHUHGDFFRXQWLVFUHDWHGWRDFFHVVWKHDSSOLFDQW¶VFRQVXPHUFUHGLWUHSRUWTo the extent
Attachment number 1
Page 1 of 3
Item # 15
possible, such information shall be entered directly into Augusta-5LFKPRQG&RXQW\¶s computer
system and shall not otherwise be recorded.
(2) Each account shall be assigned an account number and personal identification number (PIN)
which shall be unique to that account. Augusta-Richmond County may utilize computer software
to randomly generate assigned PINs and to encrypt account numbers and PINs.
Attachment number 1
Page 2 of 3
Item # 15
The preamble to this ordinance is hereby incorporated into this ordinance as if set out fully herein.
All ordinances and parts of ordinances in conflict herewith are hereby expressly repealed.
The adoption date of this ordinance is ____________________, 2009.
The effective date of this ordinance is May 1, 2009.
Adopted this ___ day of ___________, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta-Richmond County Commission on
_________________, 2009 and that such Ordinance have not been modified or rescinded as of the
date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance
which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1
Page 3 of 3
Item # 15
Commission Meeting Agenda
6/2/2009 2:00 PM
Receive as information 1st quarter 2009 Financial Reports
Department:
Caption:Receive as information 1st quarter 2009 Financial Reports.
Background:Periodic Financial Reports are presented to keep the Commission aware of
the financial status of the Organization
Analysis:
Financial Impact:
Alternatives:
Recommendation:Receive as information
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
6/2/2009 2:00 PM
Request Purchase of Additional GPS Tracking Units and Subscription
Department:Finance/Risk Management/Fleet Management
Caption:Approve the purchase of additional GPS tracking units and service
subscription for Augusta owned vehicles. This will complete the project of
equipping all non-public safety vehicles with GPS tracking units.
Background:The Vehicle Oversight Program and the initial purchase of 150 GPS
Tracking units were approved by the Commission in November
2008. Installation of all 150 units is nearing completion. Employees have
been required to sign an acknowledgement form which shows they have
been made aware of the program and that the vehicles they are driving may
be equipped with this device. Global Positioning Systems (GPS) units are
proving to be very effective and efficient in the area of changing employee
behavior – for the better, i.e. reduction in speeding, reduction in idle time,
and the detection of improper use of vehicles are the three major areas
where there have been significant changes. Employees who at first were
detected driving “60 to 70 mph” around town are now driving appropriate
speeds. There has been a noticeable change so much so that even law
enforcement officers have noticed the slower speeds of many of our
vehicles. Vehicles left idling for excessive lengths of time are now showing
much lower idling times if they are left idling at all. Employee behavior is
changing in a positive direction. The GPS unit on one vehicle gave support
to an anonymous call to Augusta Cares claiming an Augusta vehicle was
seen in the early morning hours with 3 employees unloading and carrying
chairs into an apartment building.
Analysis:Department Directors are in support of the purchase of GPS units for all
their vehicles. This monitoring system has been an “eye opener” and is fast
becoming an important tool in the management of their fleet vehicles
Financial Impact:The purchase is for 310 additional units at a cost of $274/unit, which has
been reduced by the vendor from $299/unit. There is no activation fee.
There is a monthly service fee for unlimited service for $25.95/unit which
includes data storage and this pricing also shows a reduction by the vendor
from the current $30.85/unit fee. Funding for the procurement of this
equipment will be from fund 272-01-5210/54-25310. Total $84,940 for 310
units and $96,534.00 annual service for 310 units.
Alternatives:Do not approve
Recommendation:
Approve the purchase of 310 additional SignalTrac GPS units from GPS
America for a total of $181,474.00 for the GPS Units and monthly service
Cover Memo
Item # 17
for 1 year.
Funds are Available in
the Following
Accounts:
272-01-5210/54-25310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Commission Meeting Agenda
6/2/2009 2:00 PM
Settlement Resolution
Department:Law
Caption:Motion to revise the approved Resolution authorizing the settlement of all
claims related to the real property of Patricia Pace located 3416 Applejack
Terrace, Augusta, GA; an amendment by the attorney to change the amount
to $42,888.20 to reflect an award of costs to the City in the amount of $5,
111.80 instead of ($6,117.53) in prior litigation that was damaged;
authorizing the City Administrator to disburse the amount of $42,888.20;
waiving Augusta-Richmond County Code of Ordinances sections in
conflict for this instance only; and for other purposes, which was approved
by the Commission on May 19, 2009
Background:On or about December 8, 2008, personnel from the Augusta Utilities
Department were repairing a broken water main on Apple Jack
Terrace. After repairing the water main, it was necessary for the workers to
“bleed the line” to remove all the debris and air which had accumulated in
the line. Normally, a fire hydrant nearby is opened for this
purpose. However, there was no nearby fire hydrant so the workers opened
up two lines to residences at their water meters. The lines are opened up
right before the water meter so the resident does not get charged for the
water that is used to clean out the line. One of the residences, 3416 Apple
Jack Terrace, belonged to Patricia Pace. Apparently, this is a rental home
that Ms. Pace was making some repairs to in order to be prepared to be
rented as Section 8 housing. The water was previoulsy turned off at this
location at the customer’s request. The workers had to turn the water back
on to this location in order to bleed the line at her water meter. After
bleeding the line at the water meter at 3416 Apple Jack Terrace and at the
residence located at 3418 Apple Jack Terrace, the workers were supposed to
turn the water back off at 3416 Apple Jack Terrace (This was confirmed
with the Utilities Department.) However, apparently the water was not
turned back off.
Analysis:On or about December 17, 2008, the homeowner, Patricia Pace, went to the
house and noticed that the house was flooded and that water was still
flooding into the house through an upstairs bathroom that apparently had a
open pipe as it was in the process of undergoing repairs. Apparently, she
called the Utilities Department and reported it and requested that the water
be turned off. Unfortunately, it was several hours before anyone responded
and turned the water off. By that time, as far as can be determined, water
had been leaking into the house for perhaps as many as nine days.
Financial Impact:
It appears from all the evidence that the cause of the flooding of the house
was the Utilities Department employees not turning the water back off to the
Cover Memo
Item # 18
residence. Although they indicated that they have never had to turn the
water back on as it was already on, records indicate that the customer had
previously called and requested that the water be turned off and apparently
that was done and there were no water bills for the period of time in
question. Therefore the only logical explanation is that the water was turned
on for the bleeding process but was not turned back off. Repair estimates,
including mold restoration, total $46,007.93. These estimates were obtained
by the Risk Management Department from vendors routinely used for these
purposes. Approximately $10,000 has already been expended by Augusta-
Richmond County for the clean up process. In addition, Ms. Pace claimed
increased power bills as a result of fans installed by the clean up crew in an
attempt to dry the house out. She also is claiming loss of rent in the amount
of $650 per month beginning January 1 because the house was scheduled to
be rented as Section 8 housing beginning the first of this year. Those
amounts were compromised to arrive at a total settlement figure of $48,000.
Alternatives:Deny the motion for settlement.
Recommendation:Under the circumstances, it is recommended by the legal and the Risk
Management Departments that Augusta-Richmond County enter into this
settlement which has already been approved and accepted by Ms. Pace.
Funds are Available in
the Following
Accounts:
General Fund
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1
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Item # 18
Attachment number 1Page 2 of 7
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Item # 18
Attachment number 1
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Attachment number 1
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Item # 18
Attachment number 1
Page 7 of 7
Item # 18
Commission Meeting Agenda
6/2/2009 2:00 PM
CSX-613700 Facility Encroachment Agreement
Department:Augusta Utilities Department
Caption:Motion to approve CSX-613700 Facility Encroachment Agreement.
Background:The Augusta Utilities Department will be constructing a 24 inch water main,
along Gordon Highway, and will need to cross a section of railroad tracks
owned by CSX.
Analysis:Discusssions with CSX, and their engineers, have taken place. CSX has
agreed to the crossing and provided their licensing document.
Financial Impact:$6,400.00 (Includes $2250 R/R Protective Liability Ins., $4000 License Fee,
and $150 Project Scheduling Fee)
Alternatives:Not approve CSX-613700 Facility Encroachment Agreement and redesign
project.
Recommendation:Approve CSX-613700 Facility Encroachment Agreement.
Funds are Available in
the Following
Accounts:
G/L:511043410-5411120 J/L: 80310153-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
Attachment number 1
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Attachment number 1
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Item # 19
Attachment number 2
Page 1 of 1
Item # 19
Commission Meeting Agenda
6/2/2009 2:00 PM
Duke's Root Control
Department:Utilities
Caption:Approve funding in the amount not to exceed $100,000 to Duke’s Root Control,
the lowest responsive bidder, for the purpose of chemically treating the sewer
lines against root intrusion.
Background:Much of the city’s sewer infrastructure is made of clay pipe, which is subject to
root intrusion at the location of the joints. The roots enter the pipe and cause the
sewer to back up and not work properly. In most cases these lines are located in
areas where it is not practical to replace them and therefore it is necessary to
chemically treat them on a regular basis through a preventative maintenance
program. The current preventative maintenance method involves chemically
treating the sewer line which protects it against root intrusion for a period of
approximately two years.
Analysis:The quantities in the bid were much higher than it is anticipated is needed for
the remainder of the year considering the late date. Although the bid was for
$155,200, it is anticipated that $100,000 will be more than sufficient to
complete the maintenance needs for the remainder of the year.
Financial Impact:Funds are available in the utilities operating budget.
Alternatives:None Recommended.
Recommendation:Approve funding in the amount not to exceed $100,000 to Duke’s Root Control,
the lowest responsive bidder, for the purpose of chemically treating the sewer
lines against root intrusion.
Funds are Available in
the Following Accounts:506043410-5223222
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1
Page 1 of 1
Item # 20
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Attachment number 2
Page 1 of 1
Item # 20
Attachment number 3
Page 1 of 2
Item # 20
Attachment number 3
Page 2 of 2
Item # 20
Attachment number 4
Page 1 of 3
Item # 20
Attachment number 4
Page 2 of 3
Item # 20
Attachment number 4
Page 3 of 3
Item # 20
Commission Meeting Agenda
6/2/2009 2:00 PM
OPTION FOR RIGHT-OF-WAY AND EASEMENT
Department:LAW
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between George Victor Raley, Michael Dean Raley and Sally Harper Raley,
as owners, and Augusta, Georgia, as optionee, in connection with the
Marvin Griffin Road Project, (1,846 sq. ft.) in fee, from property located at:
1621 Marvin Griffin Road, private, at the purchase price of $1,400.00. Also
granted is one temporary construction easement.
Background:The property owners have agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Marvin Griffin Road Improvement
Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5411120 296823603-5411120
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 21
Attachment number 1
Page 1 of 2
Item # 21
Attachment number 1
Page 2 of 2
Item # 21
Commission Meeting Agenda
6/2/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on May 19, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 22
Commission Meeting Agenda
6/2/2009 2:00 PM
Board of Health
Department:
Caption:Consider the following recommendations from the Stoney Medical Society
for the appointment of one (1) to the Richmond County Board of Health Dr.
Cal Brice, Dr. Eddie P. Johnson, III and Dr. Elijah Lightfoot, Jr.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 23
Attachment number 1
Page 1 of 4
Item # 23
Attachment number 1
Page 2 of 4
Item # 23
Attachment number 1
Page 3 of 4
Item # 23
Attachment number 1
Page 4 of 4
Item # 23
Commission Meeting Agenda
6/2/2009 2:00 PM
Coliseum Authority appointments
Department:
Caption:Motion to approve the appointment of Ms. Shirley Darby to ARC Coliseum
Authority due to the resignation of Mr. Charles Harris representing Super
District 9.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 24
Commission Meeting Agenda
6/2/2009 2:00 PM
TEE Center
Department:
Caption:Discuss the TEE Center. (Requested by Commissioner Joe Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 25
Commission Meeting Agenda
6/2/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 26