HomeMy WebLinkAbout2009-05-19-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
5/19/2009
2:00 PM
INVOCATION:
Minister Jack Trowell, Interim Pastor Gethsemane Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
2009 Nurse of the Year
A. Ms.Carolyn Rainey-Jones, CSRA 2009 Nurse of the Year. (Requested by Mayor
Pro Tem Alvin Mason)
Attachments
Employee of the Month
B. Ms. Patricia Boozer, Customer Service Clerk, Augusta Utilities Department.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
C. Mr. James (Jim) McLaughlin, PE Wilbur Smith Associates. RE: Update on
the Transportation Development Plan.
Attachments
CONSENT AGENDA
(Items 1-26)
PLANNING
1. Z-09-22 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve with the following conditions 1) that the front parking
spaces be converted to a parallel parking design for employees only; 2) that a
parking diagram of the rear yard be approved by the Planning Commission
Staff prior to the issuance of a Certificate of Occupancy; a petition by April
Avent, on behalf of Bibi & William Clark, requesting a change of zoning from Zone
R-1A (One-family Residential) to Zone B-2 (General Business) affecting property
containing .64 acres and is known as 3602 Milledgeville Road. (Tax Map 068-0-017-
Attachments
00-0) DISTRICT 4
2. Z-09-24 - A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Vantage Development, on behalf of William
Sasser, requesting a change of zoning from Zone R-1A (One-family Residential) to
Zone R-3A (Multiple-family Residential) requesting a single family detached
housing development consisting of 40 units affecting property containing
approximately 5.6 acres and is known as 3227 Milledgeville Road. (Part of Tax Map
069-2-053-00-0) DISTRICT 5
Attachments
3. ZA-R-194 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve an amendment to the Comprehensive Zoning Ordinance by
amending Section 21-2 (Special Exceptions) in a B-1 (Neighborhood Business)
Zone by adding liquor stores and establishing minimum development criteria for
uses already allowed by Special Exception.
Attachments
4. FINAL PLAT – FOREST PLACE, PHASE 1-A & 1-B – S-780-1-A & 1-B – A
request for concurrence with the Augusta Richmond County Planning Commission to
approve a petition by Southern Land Surveyors, on behalf of Sibley Development
LLC, requesting final plat approval for Forest Place, Phase 1A and 1B. This
residential subdivision formerly know as Sibley Road Townhomes is located on
Sibley Road and contains 16 lots
Attachments
5. FINAL PLAT– WEST WHEELER TOWNHOMES, PHASE 8 – S-797 – A
request for concurrence with the Augusta Richmond County Planning Commission to
approve a petition by Southern Partners, on behalf of ATC Development, requesting
final plat approval for West Wheeler Townhomes, Section 8. This townhome
subdivision is located on Aruba Circle, adjacent to West Wheeler Townhomes, Phase
7, Part B and contains 13 lots.
Attachments
6. FINAL PLAT – MAYO TOWNHOMES, PHASE 3 – S-708-III – A request for
concurrence with the Augusta Richmond County Planning Commission to approve a
petition by H. Lawson Graham and Associates, on behalf of Gene Vinston requesting
final plat approval for Mayo Townhomes, Phase 3. This residential subdivision is
located on Mayo Lane, adjacent to Mayo Townhomes, Phase 1 and 2 and contains 12
lots.
Attachments
7. Z-09-18 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Amelia Williams, on behalf of Ming Lin,
requesting a Special Exception to establish a Family Day Care Home per Section
26-1 (F) of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing .29 acres and known as 2617 Claymont Road.
Attachments
(Tax Map 130-0-663-00-0) DISTRICT 4
8. Z-09-19 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by W. R. Toole Engineers, on behalf of the
Salvation Army, requesting a Special Exception to establish the Kroc Community
Center per Section 20-2 (a) of the Comprehensive Zoning Ordinance for Augusta-
Richmond County affecting property containing multiple parcels comprising
approximately 16 acres generally located at the northeast corner of the intersection of
Broad and Eve Street. (A complete list of tax parcels is available at the Planning
Commission office) DISTRICT 1
Attachments
9. Z-09-20 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by W. R. Toole Engineers, on behalf of the
Salvation Army, requesting change of zoning from Zone R-3B (Multiple-family
Residential) to Zone P-1 (Professional) affecting property containing multiple parcels
comprising approximately 11.5 acres generally located at the intersection of Eve
Street and the Augusta Canal. (A complete list of tax parcels is available at the
Planning Commission office) DISTRICT 1
Attachments
10. Z-09-21 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve with the following condition 1) that the criteria that appears
in Section 8-2-(d) (1), (4), (5) and (7) concerning construction trailers be complied
with; a petition by Mabus Brothers Construction, on behalf of Jeff Scott
Rowe, requesting a Special Exception to establish a construction trailer per Section
8-2 (d) of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing .4 acres and is known as 3512 Morgan Road.
(Tax Map 118-0-337-00-0) DISTRICT 4
Attachments
PUBLIC SERVICES
11. Motion to deny a New Application: A. N. 09 - 79: request by Henry Kim for a retail
Beer & Wine License to be used in connection with Quick & Easy Grocery located at
2537 Wheeler Rd. District 1. Super District 9 due to the failure to meet the distance
requirements. (Approved by Public Services Committee May 11, 2009)
Attachments
12. Motion to deny a request by Mark Randall for an Arcade License to be used in
connection with Cool Delights, Inc. DBA Dipping Dot's located at 4108 Windsor
Spring Rd. District 6. Super District 10 due to the failure to meet the distance
requirements. (Approved by Public Services Committee May 11, 2009)
Attachments
13. Motion to approve additional funding for senior transportation to nutrition centers to
be charged to the Contingency Account. (Approved by Public Services Committee
Attachments
May 11, 2009)
ADMINISTRATIVE SERVICES
14. Motion to approve GMEBS DB Retirement Plan Amendment with immediate
vesting for SES and extra 5 years of service credit for the individual that was RIF and
allow future Commissions to make a decision concerning the five years of services
for a RIF if necessary. (Approved by Administrative Services Committee May 11,
2009)
Attachments
PUBLIC SAFETY
15. Motion to approve awarding of contract for RFP #09-089A to Bailey’s
Communications for paging services for the City of Augusta. (Approved by Public
Safety Committee May 11, 2009)
Attachments
16. Motion to approve the purchase of a security gate at Charles B. Webster Detention
Center. (Approve by Public Safety Committee May 11, 2009)
Attachments
17. Motion to approve and amend the budget for use of Augusta Fire Department fund
balance residuals to fund 100% reimbursable rescue training cost associated with
GEMA Grant. (Approved by Public Safety Committee May 11, 2009)
Attachments
FINANCE
18. Motion to approve the purchase of two backhoe/loaders for the Utilities Department-
Construction Division. (Approved by Finance Committee May 11,2009)
Attachments
19. Motion to approve a request from ADSI Moving Systems, Inc. regarding a refund of
taxes for the years 2007 and 2008. (Approved by Finance Committee May 11,
2009)
Attachments
20. Motion to deny a request from Mr. Jugal K. Purohit regarding a waiver of penalty on
ten (10) tax bills due to national economic conditions. (Approved by Finance
Committee May 11, 2009)
Attachments
21. Motion to approve an Ordinance to amend Article 1, Section 2-5-5 of Chapter 5 of
Title II of the Augusta-Richmond County Code, called "Chapter 5 Theft Prevention";
to provide clarity regarding the use of personal identification numbers for new and
existing covered accounts and; to provide an effective date; and for other purposes
allowed by law. (Approved by Finance Committee May 11, 2009)
Attachments
22. Motion to approve a Resolution authorizing the settlement of all claims related to the
real property of Patricia Pace located 3416 Applejack Terrace, Augusta, GA; an
amendment by the attorney to change the amount to $41,882.47 to reflect an award of
costs to the City in the amount of $6,117.53 in prior litigation that was damaged;
authorizing the City Administrator to disburse the amount of $41,882.47; waiving
Augusta-Richmond County Code of Ordinances sections in conflict for this instance
only; and for other purposes. (Approved by Finance Committee May 11, 2009)
Attachments
ENGINEERING SERVICES
23. Motion to approve the Guaranteed Maximum Price (GMP) in the amount of
$47,038,942.00 for Potts Construction to build the Augusta Judicial Center currently
under construction. (Approved by Engineering Services Committee May 11,
2009)
Attachments
24. Motion to award bid to L-J., Inc. (sole bidder) in the amount of $196,120.72 for the
removal and replacement of 200' of failed CMP at the Municipal Golf Course.
Approve under emergency conditions as the pipe would only continue to fail while
acquiring bids. The Contractor has been given a "Notice to Proceed" under an
emergency basis. (Approved by Engineering Services Committee May 11, 2009)
Attachments
25. Motion to approve Capital Project Budget and Supplemental Agreement Number
Three as requested by the Engineering Department with Heath & Lineback Engineers,
Inc. in the amount of $64,580 for revisions extending the work on 15th Street from
Broad Street to Reynolds Street; design of 14 additional retaining walls to minimize
impacts to properties and 2 additional bridges; GDOT mandate to use a preapproved
street lighting consultant for final street lighting plans; design of traffic signals at 3
additional intersections; and creation of final shop drawings on the St. Sebastian
Way/Greene Street/15th Street project, CPB #324-041110-202824003. Funds are
available in the project engineering account. (Approved by Engineering Services
Committee May 11, 2009)
Attachments
PETITIONS AND COMMUNICATIONS
26. Motion to approve the minutes of the regular meeting of the Commission held on
May 5, 2009.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
5/19/2009
AUGUSTA COMMISSION
REGULAR AGENDA
5/19/2009
(Items 27-33)
PLANNING
27. Z-09-23 – A request for concurrence with the Augusta Richmond County Planning
Commission to approve with the following condition 1) that the use of this property
be limited to a liquor store or those uses allowed in a B-1 (Neighborhood Business)
Zone; a petition by John S. Clarke, on behalf of Frances Clarke Mattox, requesting a
change of zoning from Zone A (Agriculture) to Zone B-2 (General Business)
affecting property containing approximately .8 acres and has been recently assigned
an address of 2558 Windsor Spring Road. (Part of Tax Map 142-0-002-00-0)
DISTRICT 4
Attachments
FINANCE
28. Consider a request from FPL Food, LLC regarding a waiver of interest and/or
penalties on their 2008 property taxes. (No recommendation from Finance
Committee May 11, 2009)
Attachments
29. Consider a request from Mr. Ming F. Lin regarding a refund of taxes for the years
2006 through 2008 on property located at 3008 Mistletoe Avenue. (No
recommendation from Finance Committee May 11, 2009)
Attachments
30. Consider a request by the Olin Corporation that penalty and interest be refunded on 5
2008 tax bills. (No recommendation from Finance Committee May 11, 2009)
Attachments
APPOINTMENT(S)
31. Consider the following recommendtions from the Tenth District of the Georgia
Nurses Association for the appointment of one (1) to the Richmond County Board of
Health Cathy Green, Margaret Tuck and Pat Lynch-Hayes.
Attachments
32. Approve Commission appointments to the Augusta-Richmond County Coliseum
Authority.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
Upcoming Meetings
www.augustaga.gov
B. Real Estate.
C. Personnel.
33. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
5/19/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Minister Jack Trowell, Interim Pastor Gethsemane Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
5/19/2009 2:00 PM
2009 Nurse of the Year
Department:
Caption:Ms.Carolyn Rainey-Jones, CSRA 2009 Nurse of the Year. (Requested by
Mayor Pro Tem Alvin Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
Commission Meeting Agenda
5/19/2009 2:00 PM
Employee of the Month
Department:
Caption:Ms. Patricia Boozer, Customer Service Clerk, Augusta Utilities Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Commission Meeting Agenda
5/19/2009 2:00 PM
Wilbur Smith Associates
Department:
Caption:Mr. James (Jim) McLaughlin, PE Wilbur Smith Associates. RE: Update on
the Transportation Development Plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-22 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following conditions 1) that the
front parking spaces be converted to a parallel parking design for
employees only; 2) that a parking diagram of the rear yard be approved
by the Planning Commission Staff prior to the issuance of a Certificate
of Occupancy; a petition by April Avent, on behalf of Bibi & William
Clark, requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone B-2 (General Business) affecting property
containing .64 acres and is known as 3602 Milledgeville Road. (Tax Map
068-0-017-00-0) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-24 - A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Vantage Development, on
behalf of William Sasser, requesting a change of zoning from Zone R-1A
(One-family Residential) to Zone R-3A (Multiple-family Residential)
requesting a single family detached housing development consisting of 40
units affecting property containing approximately 5.6 acres and is known as
3227 Milledgeville Road. (Part of Tax Map 069-2-053-00-0) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: ZA-R-194 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve an amendment to the Comprehensive
Zoning Ordinance by amending Section 21-2 (Special Exceptions) in a B-1
(Neighborhood Business) Zone by adding liquor stores and establishing
minimum development criteria for uses already allowed by Special
Exception.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-23 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following condition 1) that the
use of this property be limited to a liquor store or those uses allowed in a B-
1 (Neighborhood Business) Zone; a petition by John S. Clarke, on behalf
of Frances Clarke Mattox, requesting a change of zoning from Zone A
(Agriculture) to Zone B-2 (General Business) affecting property
containing approximately .8 acres and has been recently assigned an address
of 2558 Windsor Spring Road. (Part of Tax Map 142-0-002-00-0)
DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – FOREST PLACE, PHASE 1-A & 1-B – S-780-1-A & 1-
B – A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Southern Land Surveyors, on behalf
of Sibley Development LLC, requesting final plat approval for Forest Place,
Phase 1A and 1B. This residential subdivision formerly know as Sibley
Road Townhomes is located on Sibley Road and contains 16 lots
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT– WEST WHEELER TOWNHOMES, PHASE 8 – S-797
– A request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by Southern Partners, on behalf of ATC
Development, requesting final plat approval for West Wheeler Townhomes,
Section 8. This townhome subdivision is located on Aruba Circle, adjacent
to West Wheeler Townhomes, Phase 7, Part B and contains 13 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – MAYO TOWNHOMES, PHASE 3 – S-708-III – A
request for concurrence with the Augusta Richmond County Planning
Commission to approve a petition by H. Lawson Graham and Associates,
on behalf of Gene Vinston requesting final plat approval for Mayo
Townhomes, Phase 3. This residential subdivision is located on Mayo Lane,
adjacent to Mayo Townhomes, Phase 1 and 2 and contains 12 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-18 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by Amelia Williams, on behalf
of Ming Lin, requesting a Special Exception to establish a Family Day
Care Home per Section 26-1 (F) of the Comprehensive Zoning Ordinance
for Augusta-Richmond County affecting property containing .29 acres and
known as 2617 Claymont Road. (Tax Map 130-0-663-00-0) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 12
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-19 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by W. R. Toole Engineers, on
behalf of the Salvation Army, requesting a Special Exception to establish
the Kroc Community Center per Section 20-2 (a) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting property
containing multiple parcels comprising approximately 16 acres generally
located at the northeast corner of the intersection of Broad and Eve Street.
(A complete list of tax parcels is available at the Planning Commission
office) DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 13
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption:Z-09-20 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve a petition by W. R. Toole Engineers, on
behalf of the Salvation Army, requesting change of zoning from Zone R-3B
(Multiple-family Residential) to Zone P-1 (Professional) affecting property
containing multiple parcels comprising approximately 11.5 acres generally
located at the intersection of Eve Street and the Augusta Canal. (A complete
list of tax parcels is available at the Planning Commission office)
DISTRICT 1
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 14
Commission Meeting Agenda
5/19/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-21 – A request for concurrence with the Augusta Richmond County
Planning Commission to approve with the following condition 1) that the
criteria that appears in Section 8-2-(d) (1), (4), (5) and (7) concerning
construction trailers be complied with; a petition by Mabus Brothers
Construction, on behalf of Jeff Scott Rowe, requesting a Special Exception
to establish a construction trailer per Section 8-2 (d) of the Comprehensive
Zoning Ordinance for Augusta-Richmond County affecting property
containing .4 acres and is known as 3512 Morgan Road. (Tax Map 118-0-
337-00-0) DISTRICT 4
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 15
Commission Meeting Agenda
5/19/2009 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to deny a New Application: A. N. 09 - 79: request by Henry Kim
for a retail Beer & Wine License to be used in connection with Quick &
Easy Grocery located at 2537 Wheeler Rd. District 1. Super District 9 due
to the failure to meet the distance requirements. (Approved by Public
Services Committee May 11, 2009)
Background:This is a new application.
Analysis:The applicant does not meet the distance requirements set forth by the
Augusta Richmond County Alcohol Ordinance.
Financial Impact:The applicant if approved would pay a fee of $1210.00.
Alternatives:
Recommendation:License & Inspections recommends Denial. The RCSD recommends Denial.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1
Page 1 of 2
Item # 16
Attachment number 1
Page 2 of 2
Item # 16
Commission Meeting Agenda
5/19/2009 2:00 PM
Arcade License
Department:License & Inspections
Caption:Motion to deny a request by Mark Randall for an Arcade License to be used
in connection with Cool Delights, Inc. DBA Dipping Dot's located at 4108
Windsor Spring Rd. District 6. Super District 10 due to the failure to meet
the distance requirements. (Approved by Public Services Committee May
11, 2009)
Background:The applicant owns an ice cream parlor at this location.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Occupational Tax Ordinance.
Financial Impact:The applicant will pay a regulatory fee of $275.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1
Page 1 of 1
Item # 17
Commission Meeting Agenda
5/19/2009 2:00 PM
Senior Citizen transportation
Department:Recreation and Parks
Caption:Motion to approve additional funding for senior transportation to nutrition
centers to be charged to the Contingency Account. (Approved by Public
Services Committee May 11, 2009)
Background:Transportation for senior citizens enrolled at the five nutrition sites(Blythe,
McBean, Brigham, C.J. Mays and Sand Hills) is provided and managed by
the state of Georgia Human Resources Dept. We have been notified by GA
DHR that the funds for transportation for state FY 09 are almost depleted,
and unless additional funding is allocated from Augusta, transportation
services will terminate on May 20th thru June 30th, when a new FY 10 state
budget will start on July 1st and transportation service would be restored.
Analysis:Transportation services have been reduced to four days/week from five days
for the last month to attempt to save state $'s to make it thru the end of the
fiscal year.
Financial Impact:In order to keep transportation running for four days/week thru June 30th,
additional funding in the amount of $20,000 is needed.
Alternatives:1. Not to approve, leaving over 150 senior citizens without transportation to
the nutrition program. 2. To approve
Recommendation:#2 - to approve
Funds are Available in
the Following
Accounts:
General fund contingency - $20,000 101101110/6011110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Commission Meeting Agenda
5/19/2009 2:00 PM
GMEBS DB Retirement Plan Amendment
Department:Human Resources
Caption:Motion to approve GMEBS DB Retirement Plan Amendment with
immediate vesting for SES and extra 5 years of service credit for the
individual that was RIF and allow future Commissions to make a decision
concerning the five years of services for a RIF if necessary. (Approved by
Administrative Services Committee May 11, 2009)
Background:See attached amendment documents.
Analysis:See attached amendment documents.
Financial Impact:See attached amendment documents.
Alternatives:Do not approve GMEBS DB Retirement Plan Amendment.
Recommendation:Approve GMEBS DB Retirement Plan Amendment
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 19
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Mailing Address: PO Box 105377 • Atlanta, GA 30348
RISK MANAGEMENT AND
EMPLOYEE BENEFIT SERVICES
BOARD OF TRUSTEES
Chairperson
Keith Brady
Mayor, Newnan
Vice Chairperson
Mickey Thompson
Mayor, Douglasville
Secretary-Treasurer
Jim E. Higdon
GMA Executive Director
Trustees:
John Bennett
City Manager, Rome
Phil Best
Mayor, Dublin
Kathy Brannon
City Manager, Chamblee
James V. Burgess, Jr.
Mayor, Social Circle
Ronnie Dixon
Mayor, Vidalia
Elizabeth M. English
Councilmember, Vienna
Myrtle Figueras
Mayor, Gainesville
Mark Harrell
Mayor, Bainbridge
Bill Lewis
City Manager, Dahlonega
Joe Morton
City Manager, Fayetteville
David Nunn
City Manager, Madison
James F. Palmer
Mayor, Calhoun
Kenneth E. Smith, Sr.
Mayor, Kingsland
March 25, 2009
VIA EMAIL & U.S. MAIL
Mr. Roderick Powell
Human Resources Director
Augusta-Richmond County
530 Greene Street
Augusta GA 30911-4406
Re: DB Retirement Plan Amendment; Immediate Vesting for SES; Extra 5 Years of
Service Credit for SES in Case of RIF
Dear Rod:
Per your request, enclosed please find a draft revised defined benefit (DB) retirement plan
Adoption Agreement (AA) and Addendum for Augusta-Richmond County. The revised AA
and Addendum would amend the plan to make the changes described below. Please note,
after speaking with Robby yesterday, it appears necessary to change the trigger date for
application of these new provisions from January 1, 2008 to January 1, 2009 in order to
reflect the City’s intent with regard to the “start date” for application of the reduction in force
provision below (with Frank Thomas being the first and only SES participant so far to qualify
for the extra 5 years of service credit). The enclosed drafts reflect this change.
Immediate Vesting for Senior Executive Service (SES) DB Plan Participants - Page 27
of the revised draft AA and new subsection 7.42(a) on page 28 of the revised draft
Addendum provide that participants in the GMEBS DB plan who hold senior executive
service (SES) positions listed in Addendum subsection 7.42(c) on or after January 1, 2009
will be considered immediately vested in their accrued normal retirement benefit under the
GMEBS DB plan. The immediate vesting rule will also apply to any portion of the SES
participant’s accrued benefit under the GMEBS plan which is attributable to prior or future
service that is creditable under the DB plan as a non-SES participant. Please note certain
SES personnel may not participate in the GMEBS DB plan. Thus new subsection 7.42(a) also
provides that if an individual holds a SES position but is not a participant in the GMEBS DB
plan, the subsection will not apply.
Extra 5 Years of Service Credit for SES Participants Terminated Due to RIF – Section
7.42(b) on pages 23-24 of the revised draft Addendum also provides that participants in the
GMEBS DB plan who are involuntarily terminated from employment with Augusta-Richmond
County due to a layoff or reduction in force on or after January 1, 2009 while holding a senior
executive service (SES) position listed in subsection 7.42(c) will be treated as having an
additional five (5) years of credited service for purposes of computing the amount of any
retirement or pre-retirement death benefit payable. The extra 5 years will also count for
purposes of meeting the minimum service requirements for normal retirement, alternative
normal retirement, and early retirement eligibility (e.g., 62 & 25 alternative normal retirement
benefit), and for purposes of meeting the minimum service requirements for pre-retirement
death benefit eligibility under the plan. In order to qualify for the additional 5 years of credited
service, the following requirements must also be satisfied: (1) The participant’s termination of
employment must not be related to the participant’s conduct, as determined by the Augusta-
Richmond County Human Resources Director; (2) the participant must not return to Augusta-
Attachment number 1
Page 1 of 3
Item # 19
Mr. Roderick Powell
March 25, 2009
Page 2
Richmond County for at least one (1) year following termination of employment; (3) the participant must
execute any and all waivers and/or releases required by Augusta-Richmond County in connection with
the layoff or reduction in force; and (4) the Human Resources Director must provide GMEBS with written
certification of the participant’s eligibility for the additional credited service under subsection 7.42. If a
person holding an SES position is not a participant in the GMEBS DB plan when they terminate
employment, Addendum subsection 7.42 will not apply.
List of Senior Executive Service (SES) Positions - Section 7.42(c) of the revised draft Addendum includes
the following list of SES positions to which the above provisions will apply, if the person holding the SES
position is a participant in the GMEBS DB plan. Please note, if the City wants the above provisions to
apply to other positions that are not on this list, the plan will have to be amended to modify the list
accordingly.
POSITION DEPARTMENT
Director Information Technology
Director Board of Elections
Director Recreation-Administration
Director Human Relations
Director Daniel Field
Director Animal Control
Director Water & Sewer Administration
Director Facilities Maintenance – General Government
Chief Appraiser Tax Assessor
Director Transit Operations
Director Public Works – Solid Waste
Director Public Works – Highways and Streets
Warden Richmond County Correctional Institution
Director Human Resources
Director Procurement
Director Building Inspections
Director Emergency Telephone Response
Director Community Development
Fire Chief Fire Department
Director Emergency Management Agency
Director Airport-Bush Field
Deputy Administrator Administrator
Administrator Administrator
General Counsel Law Department
Disadvantaged Business Enterprise
Coordinator
Disadvantaged Business Enterprise
Equal Employment Opportunity Coordinator Equal Employment Opportunity
Clerk of Commission Clerk of Commission
.
Attachment number 1
Page 2 of 3
Item # 19
Mr. Roderick Powell
March 25, 2009
Page 3
If the enclosed draft amended Adoption Agreement and Addendum are acceptable as drafted, please
have the designated representatives sign and date two (2) copies of the Adoption Agreement (on p.
33) and Addendum (on p. 25) where indicated and return both sets of executed originals to me.
We will then have both sets of signed originals executed by GMEBS. We will keep one set of originals for
our files, and we will return the other executed set of originals to you for you to put in your bound
retirement plan notebook.
If you or the city attorney have any questions or suggested revisions to the enclosed draft documents,
please feel free to call me at 678-686-6236.
Sincerely,
Angela M. Nixon
GMEBS Legal Counsel
Encl.
C: Ms. Chiquita Johnson, General Counsel, Augusta-Richmond County (w/ encl.)
Mr. Robby Burns, Human Resources Manager, Augusta-Richmond County (w/ encl.)
Ms. Linda Gady, Manager, Employee Benefit Services (w/o encl.)
Ms. Judy Kelley, Manager, Accounting Services (w/o encl.)
Mr. Randy Logan, Employee Benefits Counselor (w/o encl.)
Ms. Nancy Germano, Ice Miller (w/ encl.)
Mr. Rocky Joyner, Segal Company (w/ encl.)
Attachment number 1
Page 3 of 3
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
GEORGIA MUNICIPAL EMPLOYEES
BENEFIT SYSTEM
DEFINED BENEFIT PLAN
ADOPTION AGREEMENT
for
Augusta, Georgia
Item # 19
- i -
TABLE OF CONTENTS
PAGE
AN ORDINANCE.......................................................................................................................... 1
ADMINISTRATOR ....................................................................................................................... 2
ADOPTING EMPLOYER.............................................................................................................. 2
GOVERNING AUTHORITY ........................................................................................................ 2
PLAN REPRESENTATIVE........................................................................................................... 2
PENSION COMMITTEE...............................................................................................................3
CLASSES OF ELIGIBLE EMPLOYEES...................................................................................... 5
TYPE OF ADOPTION................................................................................................................... 3
EFFECTIVE DATE........................................................................................................................ 4
PLAN YEAR.................................................................................................................................. 5
ELIGIBILITY CONDITIONS........................................................................................................ 8
HOURS PER WEEK (REGULAR EMPLOYEES)................................................................... 8
MONTHS PER YEAR (REGULAR EMPLOYEES)................................................................ 9
WAITING PERIOD........................................................................................................................ 9
CREDITED SERVICE................................................................................................................. 11
CREDITED PAST SERVICE.................................................................................................. 11
PRIOR MILITARY SERVICE................................................................................................. 12
PRIOR GOVERNMENTAL SERVICE................................................................................... 14
UNUSED SICK/VACATION/PERSONAL LEAVE.............................................................. 15
RETIREMENT ELIGIBILITY..................................................................................................... 17
EARLY RETIREMENT QUALIFICATIONS......................................................................... 17
NORMAL RETIREMENT QUALIFICATIONS..................................................................... 18
ALTERNATIVE NORMAL RETIREMENT QUALIFICATIONS........................................ 18
DISABILITY BENEFIT QUALIFICATIONS........................................................................ 20
RETIREMENT BENEFIT COMPUTATION.............................................................................. 21
MAXIMUM TOTAL CREDITED SERVICE......................................................................... 21
MONTHLY NORMAL RETIREMENT BENEFIT AMOUNT.............................................. 21
MONTHLY EARLY RETIREMENT BENEFIT AMOUNT.................................................. 23
Item # 19
- ii –
MONTHLY LATE RETIREMENT BENEFIT AMOUNT..................................................... 24
MONTHLY DISABILITY BENEFIT AMOUNT................................................................... 24
BENEFIT CAP FOR ELECTED OFFICIALS ........................................................................ 25
DISTRIBUTIONS FOR THOSE WHO REMAIN IN SERVICE AFTER NORMAL
RETIREMENT......................................................................................................................... 25
COST OF LIVING ADJUSTMENT........................................................................................ 26
RE-EMPLOYMENT AFTER RETIREMENT........................................................................ 26
TERMINATION OF EMPLOYMENT BEFORE RETIREMENT; VESTING.......................... 27
PRE-RETIREMENT DEATH BENEFITS.................................................................................. 29
IN-SERVICE DEATH BENEFIT............................................................................................ 29
TERMINATED VESTED DEATH BENEFIT........................................................................ 30
EMPLOYEE CONTRIBUTIONS................................................................................................ 31
EMPLOYER ADOPTION............................................................................................................ 32
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
AN ORDINANCE
An Ordinance to amend the GMEBS Defined Benefit Retirement Plan for certain
Employees of Augusta-Richmond County, Georgia (hereinafter “Augusta”), in accordance with
and subject to the terms and conditions set forth in the attached amended Adoption Agreement
and Addendum, the Georgia Municipal Employees Benefit System (GMEBS) Master Plan
Document, and the GMEBS Trust Agreement, including any amendments thereto. When
accepted by the authorized officers of the Augusta-Richmond County Commission and GMEBS,
the foregoing shall constitute a Contract between the Commission and GMEBS, all as authorized
and provided by O.C.G.A. § 47-5-1 et seq.
BE IT ORDAINED by the Augusta-Richmond County Commission, and it is hereby
ordained by the authority of the same as follows:
Section 1. The March 1, 1987 GMEBS Defined Benefit Retirement Plan for certain
Employees of Augusta, Georgia (Ordinance No. 5399; as amended by Ga. L 1988, p. 5415;
Ordinance No. 5561, effective April 2, 1990; and Ordinance No. 5865) and the January 1, 1977
Defined Benefit Retirement Plan and Trust for certain Employees of Augusta (Ordinance No.
6655; as amended by Ordinance No. 6983 adopted June 19, 2007) (hereinafter referred to as
“1977 Defined Benefit Retirement Plan” or “1977 DB Plan” or “1977 Plan”) were previously
amended and restated as set forth in and subject to the terms and conditions stated in the
Adoption Agreement and the Addendum to the Adoption Agreement which became effective
January 1, 2008. The January 1, 2008 Adoption Agreement and Addendum to the Adoption
Agreement are hereby amended as set forth in and subject to the terms and conditions stated in
the following Adoption Agreement and Addendum, the Georgia Municipal Employees Benefit
System (GMEBS) Master Plan Document, and the GMEBS Trust Agreement, including any
amendments thereto.
[Ordinance continued on page 33]
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 2 -
GMEBS DEFINED BENEFIT PLAN
ADOPTION AGREEMENT
ADMINISTRATOR
Georgia Municipal Employees Benefit System
201 Pryor Street, SW
Atlanta, Georgia 30303
Telephone: 404-688-0472
Facsimile: 404-577-6663
ADOPTING EMPLOYER
Name: Augusta, Georgia
GOVERNING AUTHORITY
Name: Augusta-Richmond County Commission
Address: 530 Greene St., Augusta, GA 30911-4406
Phone: (706) 821-1820
Facsimile: (706) 821-1838
PLAN REPRESENTATIVE
[To represent Governing Authority in all communications with GMEBS and Employees]
(See Article II, Section 44 of Master Plan)
Name: Augusta-Richmond County Administrator
Address: 530 Greene St., Augusta, GA 30911-4406
Phone: (706) 821-2400
Facsimile: (706) 821-2819
E-mail:
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 3 -
PENSION COMMITTEE
[Please designate members by position. If not, members of Pension Committee shall be
determined in accordance with Article XIV of Master Plan]
The “Pension Committee” when referred to in this Plan shall be the members of the
Pension and Audit Committee of the Augusta-Richmond County Commission as currently
constituted to include the following office-holders: Mayor, Mayor Pro Tem, Administrator,
Finance Director and the Finance Committee Chair.
Pension Committee Secretary: Clerk of the Augusta-Richmond County Commission
Address: 530 Greene St., Augusta, GA 30911-4406
Phone: (706) 821-1820
Facsimile: (706) 821-1838
TYPE OF ADOPTION
This Adoption Agreement is for the following purpose (check one):
This is a new defined benefit plan adopted by the Adopting Employer for its Employees.
This plan does not replace or restate an existing defined benefit plan.
This is an amendment and restatement of the current GMEBS defined benefit plan or
other defined benefit plan of the Adopting Employer.
This is an amendment of the Adoption Agreement previously adopted by the Employer
(please specify type below):
This is an amendment to change one or more of the Adopting Employer's benefit
design elections in the Adoption Agreement.
This is an amendment to add a new Department or a new class of Eligible
Employees (If this box is checked, special addendum must be requested from
GMEBS to be completed as part of amendment).
This is an amendment to discontinue participation in the Plan by one or more
Departments or classes of Employees (If this box is checked, special addendum
must be requested from GMEBS to be completed as part of amendment).
Other (please specify): This is an amendment to provide that: 1) Participants
in this Plan who hold a senior executive service (SES) position listed in
Addendum Section 7.42(c) on or after January 1, 2009 will be considered
immediately vested in their accrued normal retirement benefit (see AA p. 28,
Addendum Section 7.42); and 2) subject to the preconditions specified in
Addendum Section 7.42(b), if a Participant in this Plan is involuntarily
terminated from employment with Augusta-Richmond County due to a
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 4 -
reduction in force after January 1, 2009 while holding a senior executive
service (SES) position listed in Addendum Section 7.42(c), the Participant
will be treated as having an additional five (5) years of Credited Service for
purposes of computing the amount of any retirement or pre-retirement death
benefit payable to or on behalf of the Participant under this Plan, and for
purposes of meeting the minimum service requirements for retirement and
pre-retirement death benefit eligibility.
EFFECTIVE DATE
(1) Complete this item (1) only if this is a new defined benefit plan which does not replace
or restate an existing defined benefit plan.
The effective date of this Plan is ________________.
(insert effective date of this Adoption Agreement not earlier than January 1, 1997).
(2) Complete this item (2) only if this is an amendment and complete restatement of the
Adopting Employer's existing GMEBS defined benefit plan.
Except as otherwise specifically provided in the Master Document or in this Adoption
Agreement or the Addendum, the effective date of this restatement shall be ____________
(insert effective date of this Adoption Agreement not earlier than January 1, 1997).
The employee election provisions of the Addendum and the provisions concerning certain
Employees initially employed or reemployed after October 1, 2007 shall be effective
October 1, 2007. This Plan is adopted as an amendment and restatement of the Employer's
preexisting GMEBS plan, which became effective on _____________ (insert original
effective date of preexisting GMEBS plan) and which was last restated effective
_______________.
(3) Complete this item (3) only if this Plan is being adopted to replace a non-GMEBS
defined benefit plan.
Except as otherwise specifically provided in the Master Document or in this Adoption
Agreement or the Addendum, the effective date of this restatement shall be ___________
(insert effective date of this Adoption Agreement not earlier than January 1, 1997).
(4) Complete this item (4) only if this is an amendment of the Adoption Agreement
previously adopted by the Employer.
The effective date of this amendment shall be upon adoption by the Augusta-Richmond
County Commission (see p. 32).
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 5 -
PLAN YEAR
Plan Year means (check one):
Calendar Year
Employer Fiscal Year commencing ______________________.
Other (must specify): January 1 – December 31.
CLASSES OF ELIGIBLE EMPLOYEES
Only Employees of the Adopting Employer who meet the Master Plan's definition of
"Employee" may be covered under the Adoption Agreement. Independent contractors, leased
employees, and nonresident aliens may not participate in the Plan.
Eligible Regular Employees
Regular Employees include Employees, other than elected or appointed members of the
Governing Authority or Municipal Legal Officers, who are regularly employed in the services of
the Adopting Employer. Subject to the other conditions of the Master Plan and the Adoption
Agreement, the following Regular Employees are eligible to participate in the Plan (check one):
ALL - All Regular Employees, provided they satisfy the minimum hour and other
requirements specified under "Eligibility Conditions" below.
ALL REGULAR EMPLOYEES EXCEPT for the following employees (must
specify): any Employee who is not included in an Eligible Class specified
below; any Employee who participates in any other City of Augusta or
Richmond County retirement plan; any person who is not a “Regular
Employee” as defined in the Augusta-Richmond County Personnel Policies
and Procedures. See Addendum Section 7.37 on treatment of employees of
the Augusta-Richmond County Tax Commissioner’s office.
ELIGIBLE CLASSES OF EMPLOYEES
The following description of classes of Eligible Employees shall control in administering the
Plan. The Class to which a person belongs will be determined based upon the records of the
Employer as reported to GMEBS. Employees shall qualify for paticipation by meeting the
eligibility requirements specified under “Eligibility Conditions” on p. 8 of the Adoption
Agreement (said requirements shall not apply to elected or appointed members of the
Governing Authority):
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 6 -
Class 1 (Class 1 Public Safety Personnel under former GMEBS Plan who Elect New Plan):
This class includes: 1) Public Safety Personnel who were employed on the original effective
date of the GMEBS Plan (March 1, 1987) and who are not participants in any other
Employer-sponsored retirement plan and 2) Public Safety Personnel who were hired after
March 1, 1987 and before December 17, 1996, who elect in accordance with the procedures
specified in Sections 7.11-7.15 of the Addendum to this Adoption Agreement (affirmatively
or by default) to be bound by the terms of the restated GMEBS Plan that apply to Class 1
Employees effective January 1, 2008.
For purposes of this Adoption Agreement, the term “Public Safety Personnel” shall mean a
police officer who is a Full-Time Employee and is certified under the Georgia Peace Officer
Standards and Training Act, or a fire-fighter who is a Full-Time Employee and is certified
under the Georgia Fire Fighter Standards and Training Act. The term “Full-Time
Employee” shall mean an Employee who meets the minimum “hours per week” and
“months per year” requirements specified under “Eligibility Conditions” below.
Class 2 (Class 1 Public Safety Personnel under former GMEBS Plan Who Do Not Elect
New Plan): This class includes: 1) Public Safety Personnel who were employed on the
original effective date of the GMEBS Plan (March 1, 1987) and who are not participants in
any other Employer-sponsored retirement plan and 2) Public Safety Personnel who were
hired after March 1, 1987 and before December 17, 1996, who elect in accordance with
procedures specified in Sections 7.11-7.15 of the Addendum to this Adoption Agreement
not to be bound by the terms of the restated GMEBS Plan that apply to Class 1 Employees
effective January 1, 2008.
Class 3 (Class 2 Non-Public Safety Personnel under former GMEBS Plan Who Elect New
Plan): This class includes: Employees, other than Public Safety Personnel, who were
employed on the effective date of the GMEBS Plan (March 1, 1987) who are not
participants in any other Employer-sponsored retirement plan, and Employees, other than
Public Safety Personnel, who were hired after March 1, 1987 and before December 17,
1996, who elect in accordance with procedures specified in Sections 7.11-7.15 of the
Addendum to this Adoption Agreement (affirmatively or by default) to be bound by the
terms of the restated GMEBS Plan that apply to Class 3 Employees effective January 1,
2008.
Class 4 (Class 2 Non-Public Safety Personnel under former GMEBS Plan Who Do Not
Elect New Plan): This class includes: Employees, other than Public Safety Personnel, who
were employed on the effective date of the GMEBS Plan (March 1, 1987) who are not
participants in any other Employer-sponsored retirement plan, and Employees, other than
Public Safety Personnel, who were hired after March 1, 1987 and before December 17,
1996, who elect in accordance with procedures specified in Sections 7.11-7.15 of the
Addendum to this Adoption Agreement not to be bound by the terms of the restated
GMEBS Plan that apply to Class 3 Employees effective January 1, 2008.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 7 -
Class 5 (Participants under former 1977 DB Retirement Plan Who Elect New Plan): This
class includes Employees who are participants under the 1977 DB Retirement Plan
immediately prior to January 1, 2008 and who elect in accordance with procedures
specified in Sections 7.11-7.15 of the Addendum to this Adoption Agreement (affirmatively
or by default) to be bound by the terms of the restated GMEBS Plan that apply to Class 5
Employees effective January 1, 2008.
Class 6 (Participants under former 1977 DB Retirement Plan Who Do Not Elect New
Plan): This class includes Employees who are participants under the 1977 DB Retirement
Plan immediately prior to January 1, 2008 and who elect in accordance with procedures
specified in Sections 7.11-7.15 of the Addendum to this Adoption Agreement not to be
bound by the terms of the restated GMEBS Plan that apply to Class 5 Employees effective
January 1, 2008.
Class 7 (Participants under former 1998 DC Plan Who Elect New Plan) This class includes:
Employees who are participants under the City of Augusta-Richmond County 1998
Defined Contribution Retirement Plan immediately prior to January 1, 2008 (including
elected or appointed members of the Governing Authority who participate under the 1998
DC Plan) who elect in accordance with procedures specified in Sections 7.11-7.15 of the
Addendum to this Adoption Agreement (affirmatively or by default) to transfer their
defined contribution plan account balance to GMEBS and to participate under the terms of
the restated GMEBS Plan that apply to Class 7 Employees effective January 1, 2008.
Class 8 (Employees Who Do Not Participate in Any Plan): This class includes Employees
who are actively employed as of October 1, 2007 and who as of said date are not
participating in any defined benefit retirement plan or defined contribution plan or other
retirement plan which is funded in whole or part by Augusta-Richmond County (as
reflected in the records of Augusta and as reported to GMEBS).
Class 9 (Employees Hired or Re-hired after October 1, 2007): This class includes Eligible
Regular Employees who are hired or re-hired by Augusta-Richmond County after October
1, 2007, and elected or appointed members of the Governing Authority who take office or
return to office after October 1, 2007 (subject to any applicable election requirements or
other limitations on participation by members of the Governing Authority or other special
classes referred to on pp. 9-10).
Elected or Appointed Members of the Governing Authority
An Adopting Employer may elect to permit participation in the Plan by elected or appointed
members of the Governing Authority and/or Municipal Legal Officers, provided they otherwise
meet the Master Plan's definition of "Employee" and provided they satisfy any other
requirements specified by the Adopting Employer. Municipal Legal Officers to be covered must
be specifically identified by position. Subject to the above conditions, the Employer hereby
elects the following treatment for elected and appointed officials:
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 8 -
Elected or Appointed Members of the Governing Authority (check one):
ARE NOT eligible to participate in the Plan.
ARE eligible to participate in the Plan.
Please specify any limitations on eligibility to participate here (e.g., service on or after certain
date): With respect to elected or appointed members of the Governing Authority who hold
office as of October 1, 2007, they will participate in this Plan only if they have elected
(affirmatively or by default) to participate in this Plan in accordance with and subject to
the election provisions of the Addendum to this Adoption Agreement (see Addendum
Section 7.36 concerning effect of later termination and return to Service). Elected or
appointed members of the Governing Authority who initially take office after October 1,
2007 will participate in this Plan, provided they affirmatively elect (or elect by default) to
participate in this Plan, in accordance with and subject to the 30-day time limit and other
election requirements specified on p. 9 of the Adoption Agreement (See Addendum Section
7.36 concerning effect of later termination and return to Service). If a former elected or
appointed member of the Governing Authority who is not in office as of October 1, 2007
returns to Service as an elected or appointed member of the Governing Authority after said
date, he will participate in this Plan, provided he affirmatively elects (or elects by default)
to participate in this Plan, in accordance with and subject to the 30-day time limit and
other election requirements specified on p. 9 of the Adoption Agreement (See also
Addendum Section 7.36).
Municipal Legal Officers (check one):
ARE NOT eligible to participate in the Plan (except for Augusta-Richmond County Law
Department General Counsel and Law Department staff attorneys who meet the applicable
eligibility conditions and election requirements- see below).
ARE eligible to participate in the Plan. The term "Municipal Legal Officer" shall include
only the following positions (must specify):
Please specify any limitations on eligibility to participate here (e.g., service on or after certain
date): ________________________________________________________________________
ELIGIBILITY CONDITIONS
HOURS PER WEEK (REGULAR EMPLOYEES)
The Adopting Employer may specify a minimum number of hours per week which are
required to be scheduled and worked by Regular Employees in order for them to become and
remain "Eligible Regular Employees" under the Plan. It is the responsibility of the Adopting
Employer to determine whether these requirements are and continue to be satisfied. The
Employer hereby elects the following minimum hour requirement for Regular Employees:
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 9 -
No minimum
20 hours/week (regularly scheduled)
30 hours/week (regularly scheduled)
Other: ____________________________________________________________
Exceptions: If a different minimum hour requirement applies to a particular class or classes of
Regular Employees, please specify below the classes to whom the different requirement applies
and indicate the minimum hour requirement applicable to them.
Class(es) of Regular Employees to whom exception applies (must specify): ________________
Minimum hour requirement applicable to excepted Regular Employees:
No minimum
20 hours/week (regularly scheduled)
30 hours/week (regularly scheduled)
Other: _________________ (must not exceed 40 hours/week regularly scheduled)
MONTHS PER YEAR (REGULAR EMPLOYEES)
The Adopting Employer may specify a minimum number of months per year which are
required to be scheduled and worked by Regular Employees in order for them to become and
remain "Eligible Employees" under the Plan. It is the responsibility of the Adopting
Employer to determine whether these requirements are and continue to be satisfied. The
Employer hereby elects the following minimum requirement for Regular Employees:
No minimum
At least 5 months per year (regularly scheduled) (any Employee classified as a
temporary or seasonal employee is not eligible to participate).
WAITING PERIOD
Regular Employees
Unless otherwise specified by the Adopting Employer in an addendum to this Adoption
Agreement, Regular Employees shall be required to complete one (1) year of continuous,
uninterrupted Service with the Adopting Employer before they qualify for participation in the
Plan. The determination as to whether the waiting period has been satisfied shall be made in
accordance with provisions of the Master Plan. [30-day waiting period - See Addendum
Section 7.17]
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 10 -
ESTABLISHING PARTICIPATION IN THE PLAN
Participation in the Plan is considered mandatory for all Eligible Employees who satisfy the
eligibility conditions specified in the Adoption Agreement. However, the Employer may specify
below that participation is optional for certain classes of Eligible Employees, including elected
or appointed members of the Governing Authority, the Administrator, Assistant Administrators,
Department Directors, Assistant Department Directors, and/or Augusta-Richmond County Law
Department General Counsel and Law Department staff attorneys. If participation is optional
for an Eligible Employee, then he must make an election to participate in either this Plan or
the Georgia Municipal Association (GMA) Defined Contribution Plan, on a form provided by
the Employer for such purpose and in accordance with procedures specified by Employer, within
30 days after employment or taking office. The election is irrevocable, and the failure to make
the election within the 30-day time limit shall be deemed an irrevocable election to participate in
this Plan rather than the GMA Defined Contribution Plan.
Classes for whom participation is optional:
Elected or Appointed Members of Governing Authority - Any Employee who
initially takes office (no prior service with Augusta-Richmond County) as an elected
or appointed member of the Governing Authority (member of the Board of
Commissioners of Augusta-Richmond County) after October 1, 2007 or who returns
to said office after October 1, 2007. However, those employed or in office as of
October 1, 2007 will be bound by their plan election made in accordance with and
subject to Addendum Sections 7.11-7.15 (See Addendum Sec. 7.36 concerning effect
of later return to service).
Law Department Staff Attorneys - Any Employee who is initially employed (no
prior service with Augusta-Richmond County) as an Augusta-Richmond County Law
Department General Counsel or Law Department staff attorney or who is reemployed
in said position after October 1, 2007. However, those employed as of October 1,
2007 will be bound by their plan election made in accordance with and subject to
Addendum Sections 7.11-7.15 (See Addendum Sec. 7.36 concerning effect of later
return to service).
Administrator, Assistant Administrators - Any Employee who is initially employed
(no prior service with Augusta-Richmond County) as an Augusta Administrator or
Assistant Administrator, or who is reemployed in said position after October 1, 2007.
However, those employed as of October 1, 2007 will be bound by their plan election
made in accordance with and subject to Addendum Sections 7.11-7.15 (See
Addendum Sec. 7.36 concerning effect of later return to service).
Department Directors, Assistant Dept. Directors - Any Employee who is initially
employed (no prior service with Augusta-Richmond County) as a Department
Director or Assistant Department Director, or who is reemployed in said position
after October 1, 2007. However, those employed as of October 1, 2007 will be bound
by their plan election made in accordance with and subject to Addendum Sections
7.11-7.15 (See Addendum Sec. 7.36 concerning effect of later return to service).
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 11 -
Other (must specify): Notwithstanding the above provisions allowing for optional
participation, participaton in this Plan will be mandatory for any person who is a
member of Class 8 (see pp. 5-7 for description of classes).
Note: See Addendum Section 7.36 concerning treatment of classes for whom participation
is optional and mandatory participation in GMEBS DB Plan in the event of later
termination and return to Service.
CREDITED SERVICE
In addition to Current Credited Service the Adopting Employer may include as Credited Service
the following types of service:
CREDITED PAST SERVICE
Credited Past Service means the number of years and complete months of Service with the
Adopting Employer prior to the date an Eligible Employee becomes a Participant which are
treated as credited service under the Plan.
Eligible Employees Employed on Effective Date of GMEBS Plan. With respect to Eligible
Employees who are employed by the Adopting Employer on the original Effective Date of the
Employer's GMEBS Plan (March 1, 1987), Service with the Adopting Employer prior to the
date the Eligible Employee becomes a Participant (including any Service prior to the Effective
Date of the Plan) shall be treated as follows (check one):
[See Addendum Section 7.25 concerning treatment of Service prior to original effective
date of GMEBS Plan for those who are Participants in GMEBS Plan immediately prior to
January 1, 2008; see Addendum concerning treatment of Service prior to January 1, 2008
for other Participants.]
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service).
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), except for Service rendered prior to
_____________________________.
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), except for (must specify other limitation):
__________________________.
Previously Employed, Returning to Service after Effective Date. If an Eligible Employee is
not employed on the original Effective Date of the Employer's GMEBS Plan, but he returns to
Service with the Adopting Employer sometime after the Effective Date, his Service prior to the
Item # 19
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date he becomes a Participant (including any Service prior the Effective Date) shall be treated as
follows (check one):
[See Addendum Section 7.25 concerning treatment of Service prior to original effective
date of GMEBS Plan for those who are Participants in GMEBS Plan immediately prior to
January 1, 2008; see Addendum concerning treatment of Service prior to January 1, 2008
for other Participants.]
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), subject to any limitations imposed above with
respect to Eligible Employees employed on the Effective Date.
All Service prior to the date the Eligible Employee becomes a Participant shall be
credited (as Credited Past Service), provided that after his return to employment,
the Eligible Employee performs Service equal to the period of the break in
Service or one (1) year, whichever is less. Any limitations imposed above with
respect to Eligible Employees employed on the Effective Date shall also apply.
Other limitation(s) (must specify): _____________________________________
Eligible Employees Initially Employed After Effective Date. If an Eligible Employee's initial
employment date is after the original Effective Date of the Employer's GMEBS Plan, his
Credited Past Service shall include only the number of years and complete months of Service
from his initial employment date to the date he becomes a Participant in the Plan.
Newly Eligible Classes of Employees. If a previously ineligible class of Employees becomes
eligible to participate in the Plan, the Employer must specify in an addendum to this Adoption
Agreement whether and to what extent said Employees' prior service with the Employer shall be
treated as Credited Past Service under the Plan.
PRIOR MILITARY SERVICE
Note: This section does not concern military service required to be credited under
USERRA – See Article III, Section 2 of the Master Plan for rules on the crediting of
USERRA Military Service.
The Adopting Employer may elect to treat military service rendered prior to a Participant's initial
employment date or reemployment date as Credited Service under the Plan. Unless otherwise
specified by the Employer under "Other Conditions" below, the term "Military Service" shall be
as defined in the Master Plan. Except as otherwise required by federal or state law or under
“Other Conditions” below, Military Service shall not include service which is credited under any
other local, state, or federal retirement or pension plan.
Military Service credited under this section shall not include any service which is otherwise
required to be credited under the Plan by federal or state law. Prior Military Service shall be
treated as follows (check one):
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Prior Military Service is not creditable under the Plan (if checked, skip to next
section – Prior Governmental Service).
Prior Military Service shall be counted as Credited Service for the following
purposes (check one or more as applicable):
Computing amount of benefits payable .
Meeting minimum service requirements for vesting.
Meeting minimum service requirements for benefit eligibility.
Maximum Credit for Prior Military Service.
Credit for Prior Military Service shall be limited to a maximum of _____ years (insert number).
Rate of Accrual for Prior Military Service.
Credit for Prior Military Service shall accrue at the following rate (check one):
One month of military service credit for every _______ month(s) (insert
number) of Credited Service with the Adopting Employer.
One year of military service credit for every _____ year(s) (insert number) of
Credited Service with the Adopting Employer.
All military service shall be creditable (subject to any caps imposed above) after
the Participant has completed _______ years (insert number) of Credited Service
with the Employer.
Other requirement (must specify): _____________________________________
Payment for Prior Military Service Credit(check one):
Participants shall not be required to pay for military service credit.
Participants shall be required to pay for military service credit as follows:
The Participant must pay ____% of the actuarial cost of the service credit
(as defined below).
The Participant must pay an amount equal to (must specify): __________
Other Conditions for Award of Prior Military Service Credit (must specify):
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Limitations on Service Credit Purchases. For purposes of this section and the following
section concerning prior governmental service credit, the term "actuarial cost of the service
credit" means the present value of the Accrued Benefit relating to such additional service credit
determined as of the payment date and calculated based upon the assumptions specified in
Article XII, Section 7 of the Master Plan.
In the case of a service credit purchase, the Participant shall be required to comply with any rules
and regulations established by the GMEBS Board of Trustees concerning said purchases. The
Employer may elect to allow Employees to make the purchase through payroll deduction and the
Employer may pick-up the amount to be contributed by the Employee in accordance with
Internal Revenue Code Section 414(h) and the Plan, subject to any conditions contained in
GMEBS' rules and regulations concerning service credit purchases.
PRIOR GOVERNMENTAL SERVICE
Note: Prior service with other GMEBS employers shall be credited as provided under the
Master Plan, this Adoption Agreement, and the Addendum. This Section concerns credit
for service with governmental employers other than Augusta-Richmond County.
The Adopting Employer may elect to treat governmental service rendered prior to a Participant's
initial employment date or reemployment date as creditable service under the Plan. Subject to
any limitations imposed by law, the term "prior governmental service" shall be as defined by the
Adopting Employer below. The Employer elects to treat prior governmental service as follows
(check one):
Prior governmental service is not creditable under the Plan (if checked, skip to
next section – Unused Sick/Vacation/Personal Leave).
Prior governmental service shall be counted as Credited Service for the following
purposes under the Plan (check one or more as applicable):
Computing amount of benefits payable.
Meeting minimum service requirements for vesting.
Meeting minimum service requirements for benefit eligibility.
Definition of Prior Governmental Service.
Prior governmental service shall be defined as follows: (must specify):
______________________________________________________________________________
______________________________________________________________________________
Unless otherwise specified above, prior governmental service shall include only full-time service
(minimum hour requirement same as that applicable to Eligible Regular Employees).
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Maximum Credit for Prior Governmental Service.
Credit for prior governmental service shall be limited to a maximum of ________ years (insert
number).
Rate of Accrual for Prior Governmental Service Credit.
Credit for prior governmental service shall accrue at the following rate (check one):
One month of prior governmental service credit for every _____ month(s) (insert
number) of Credited Service with the Adopting Employer.
One year of prior governmental service credit for every _____ year(s) (insert
number) of Credited Service with the Adopting Employer.
All prior governmental service shall be creditable (subject to any caps imposed
above) after the Participant has completed _____ years (insert number) of
Credited Service with the Adopting Employer.
Other requirement (must specify): _____________________________________
Payment for Prior Governmental Service Credit.
Participants shall not be required to pay for governmental service credit.
Participants shall be required to pay for governmental service credit as follows:
The Participant must pay ____% of the actuarial cost of the service credit.
The Participant must pay an amount equal to (must specify): __________
UNUSED SICK/VACATION/PERSONAL LEAVE
An Adopting Employer may elect to treat accumulated days of unused leave for which a
terminated Participant is not paid as Credited Service. The Pension Committee shall be
responsible to certify to GMEBS the total amount of unused leave which is creditable hereunder.
The Employer elects the following treatment of unused leave:
Unused leave shall not be treated as Credited Service (if checked, skip to next
section – Retirement Eligibility).
The following types of unused leave for which the Participant is not paid shall be
treated as Credited Service under the Plan (check one or more as applicable):
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Unused sick leave
Unused vacation leave
Unused personal leave
Other (must specify): _____________________________________________
Minimum Service Requirement.
In order to receive credit for unused leave, a Participant must meet the following requirement at
termination (check one):
The Participant must be 100% vested in a normal retirement benefit.
The Participant must have at least _______ years (insert number) of Total
Credited Service (not including leave otherwise creditable under this section).
Other (must specify): _______________________________________________
Use of Unused Leave Credit. Unused leave shall count as Credited Service for the following
purposes under the Plan (check one or more as applicable):
Computing amount of benefits payable.
Meeting minimum service requirements for vesting.
Meeting minimum service requirements for benefit eligibility.
Maximum Credit for Unused Leave.
Credit for unused leave shall be limited to a maximum of _____ months (insert number).
Computation of Unused Leave.
Unless otherwise specified by the Adopting Employer under "Other Conditions" below, each
twenty (20) days of creditable unused leave shall constitute one (1) complete month of Credited
Service under the Plan. Partial months shall not be credited.
Other Conditions (please specify): ________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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RETIREMENT ELIGIBILITY
EARLY RETIREMENT QUALIFICATIONS
Early retirement qualifications are (check one or more as applicable):
Attainment of age 50 (insert number)
Completion of 5 years (insert number) of Total Credited Service with Augusta,
Georgia.
Exceptions: If different early retirement eligibility requirements apply to a particular class or
classes of Eligible Employees, the Employer must specify below the classes to whom the
different requirements apply and indicate below the requirements applicable to them.
Eligible Employees to whom exception applies (must specify): Class 2, Class 4, Class 6 (see
pp. 5-7 for description of classes).
Early retirement qualifications for excepted class(es) are (check one or more as applicable):
Early retirement qualifications for Class 2 and Class 4:
Attainment of age 55 (insert number)
Completion of 10 years (insert number) of Total Credited Service with Augusta,
Georgia.
Early retirement qualifications for Class 6:
Attainment of age 50 (insert number)
Completion of 15 years (insert number) of Total Credited Service with Augusta,
Georgia.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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NORMAL RETIREMENT QUALIFICATIONS
Note: Please complete this section and also list "Alternative" Normal Retirement
Qualifications, if any, in next section.
Regular Employees
Normal retirement qualifications for Regular Employees are (check one or more as applicable):
Attainment of age 65 (Retirement must occur no later than age 70 for Public
Safety Personnel)
Completion of _____ years (insert number) of Total Credited Service
Exceptions: If different normal retirement qualifications apply to a particular class or classes of
Regular Employees, the Employer must specify below the classes to whom the different
requirements apply and indicate below the requirements applicable to them.
Class(es) of Regular Employees to whom exception applies (must specify): ________________
Normal retirement qualifications for excepted class(es) are (check one or more as applicable):
Attainment of age ___ (insert number)
Completion of ___ years (insert number) of Total Credited Service
Elected or Appointed Members of Governing Authority
Complete this section only if elected or appointed members of the Governing Authority or
Municipal Legal Officers are permitted to participate in the Plan. Normal retirement
qualifications for this class are (check one or more as applicable):
Attainment of age 65 (insert number)
Completion of _________ years (insert number) of Total Credited Service
ALTERNATIVE NORMAL RETIREMENT QUALIFICATIONS
Please skip to the next section (Disability Benefit Qualifications) if the Adopting Employer
does not offer alternative normal retirement benefits under the Plan. The Employer may
elect to permit Participants to retire with unreduced benefits after they satisfy service and/or age
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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requirements other than the regular normal retirement qualifications specified above. The
Employer hereby adopts the following alternative normal retirement qualifications:
Alternative Normal Retirement Qualifications (check one or more, as applicable):
Alternative Minimum Age & Service Qualifications. (if checked, please
complete one or more items below, as applicable):
Attainment of age 55 (insert number)
Completion of 25 years (insert number) of Total Credited Service
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify): Participants in Class 1,
Class 2, Class 5, Class 7, Class 8, and Class 9 who are Public Safety
Personnel, provided they are at least age 55 and have at least 25 years
of Total Credited Service as Public Safety Personnel with Augusta,
Georgia (see pp. 5-7 for description of classes).
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the above qualifications in order to qualify
for this alternative normal retirement benefit.
Rule of _______ (insert number). The Participant's combined Total Credited
Service and age must equal or exceed this number. Please complete additional
items below:
To qualify for this alternative normal retirement benefit, the Participant (check
one): must have attained at least age ______ (insert number) must not
satisfy any minimum age requirement.
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify):
____________________________________________________________
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the Rule in order to qualify for this
alternative normal retirement benefit.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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Alternative Minimum Service. A Participant is eligible for an alternative
normal retirement benefit if he has at least ________ years (insert number) of
Total Credited Service, regardless of the Participant's age.
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify):
Other Alternative Normal Retirement Benefit.
Must specify qualifications:
Attainment of age 62 (insert number)
Completion of 25 years (insert number) of Total Credited Service with
Augusta, Georgia
This alternative normal retirement benefit is available to:
All Participants who qualify.
Only the following Participants (must specify): Participants in Class 1,
Class 3, Class 5, Class 6, Class 7, Class 8, and Class 9 (see pp. 5-7 for
description of classes).
A Participant (check one): is required is not required to be in the service of
the Employer at the time he satisfies the above qualifications in order to qualify
for this alternative normal retirement benefit.
DISABILITY BENEFIT QUALIFICATIONS
Please skip to the next section (Retirement Benefit Computation) if the Adopting Employer
does not offer disability retirement benefits under the Plan. Subject to the other terms and
conditions of the Master Plan, disability retirement qualifications are based upon Social Security
Administration award criteria or as otherwise provided under Article II, Section 19 of the Master
Plan.
To qualify for a disability benefit, a Participant must have the following minimum number of
years of Total Credited Service:
No minimum.
_______ years (insert number) of Total Credited Service.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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Other requirement (must specify): No minimum, except for Class 6
Participants with respect to non-employment connected disability (see
Addendum Section 7.29(c) for eligibility requirements applicable to Class 6).
RETIREMENT BENEFIT COMPUTATION
MAXIMUM TOTAL CREDITED SERVICE
The number of years of Total Credited Service which may be used to calculate a benefit is
(check one):
not limited.
limited to _________ years.
limited to ________ years as an elected or appointed member of the Governing
Authority or Municipal Legal Officer.
MONTHLY NORMAL RETIREMENT BENEFIT AMOUNT
Regular Employees
The monthly normal retirement benefit for Eligible Regular Employees shall be 1/12 of (check
one):
Flat Percentage Formula. 1.4% (1.65% for Participants employed with
Augusta after January 1, 2010, except with respect to employee classes listed
under “Exceptions” below) of Final Average Earnings multiplied by years of
Total Credited Service as an Eligible Regular Employee.
Split Formula (Dynamic Break Point). _____ % (insert percentage) of Final
Average Earnings up to the amount of Covered Compensation as defined in
Article II, Section 15 of the Master Plan (Dynamic Break Point), plus ___ %
(insert percentage) of Final Average Earnings in excess of said Covered
Compensation, multiplied by years of Total Credited Service as an Eligible
Regular Employee.
Split Formula (Table Break Point). ______% (insert percentage) of Final
Average Earnings up to the amount of Covered Compensation as defined in
Article II, Section 16 of the Master Plan (Table Break Point), plus ______%
(insert percentage) of Final Average Earnings in excess of said Covered
Compensation, multiplied by years of Total Credited Service as an Eligible
Regular Employee.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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Grandfathered Split Formula. For Eligible Regular Employees employed on or
after _______________________, (insert date) and for Eligible Regular
Employees employed prior to said date only when application of this formula
would result in a higher benefit than the benefit as determined under the following
sentence, __________ % (insert percentage) of Final Average Earnings up to
the amount of Covered Compensation as defined in Article II, Section 15 of the
Master Plan (Dynamic Break Point), plus __________% (insert percentage) of
Final Average Earnings in excess of said Covered Compensation, multiplied by
years of Total Credited Service as an Eligible Regular Employee. For Regular
Employees employed prior to ___________________________, (insert date)
only when application of this formula would result in a higher benefit than the
benefit as determined under the preceding sentence,_____________% (insert
percentage) of Final Average Earnings up to the amount of Covered
Compensation as defined in Article II, Section 16 of the Master Plan (Table
Break Point), plus _________% (insert percentage) of Final Average Earnings
in excess of said Covered Compensation, multiplied by years of Total Credited
Service as an Eligible Regular Employee.
Other Formula (must specify): _______________________________________
Exceptions: If a formula other than that specified above applies to a special class(es) of Eligible
Regular Employees, the Employer must specify below the class(es) to whom the different
formula applies and indicate below the formula applicable to them.
Class(es) of Regular Employees to whom exception applies (must specify): Class 2 and Class
4. The split 1.25%-2.0% formula (see below) will also apply to Class 1 and Class 3, but
only if it results in higher benefit than the flat percentage formula (see above).
Benefit formula for excepted class(es) (must specify): The monthly normal retirement
benefit shall be 1/12 of 1.25% of Final Average Earnings up to the amount of Covered
Compensation as defined in Article II, Section 15 of the Master Plan (Dynamic Break
Point), plus 2.0% of Final Average Earnings in excess of said Covered Compensation,
multiplied by years of Total Credited Service as an Eligible Regular Employee.
Class(es) of Regular Employees to whom exception applies (must specify): Class 6.
Benefit formula for excepted class(es) (must specify): The monthly normal retirement
benefit shall be 1/12 of 1.0% of Final Average Earnings multiplied by years of Total
Credited Service as an Eligible Regular Employee.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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Final Average Earnings
Final Average Earnings is defined as (check one):
The annual average of Earnings paid to a Participant by the Adopting Employer
for the 5 (insert number not to exceed 5) consecutive years (12 month periods)
of Credited Service preceding the Participant's most recent Termination in which
the Participant's Earnings were the highest. Note: GMEBS has prescribed forms
for calculation of Final Average Earnings that must be used for this purpose.
Other method of calculation (must specify):
Elected or Appointed Members of the Governing Authority
Complete this section only if elected or appointed members of the Governing Authority or
Municipal Legal Officers are permitted to participate in the Plan. The monthly normal
retirement benefit for members of this class shall be as follows (check one):
$_________ (insert dollar amount) per month for each year of Total Credited
Service as an elected or appointed member of the Governing Authority or
Municipal Legal Officer or major fraction thereof (6 months and 1 day).
Other formula (must specify): The monthly normal retirement benefit shall be
1/12 of 1.4% (1.65% for Participants who hold office after January 1, 2010)
of the Participant’s Final Average Earnings multiplied by years of Total
Credited Service as an elected or appointed member of the Governing
Authority.
Exceptions: If a different formula from that specified above applies to a particular class of
elected or appointed members of the Governing Authority or Municipal Legal Officers, the
Employer must specify below the class to whom the different formula applies and indicate below
the formula applicable to them.
Those to whom exception applies (must specify): _____________________________________
Benefit formula for excepted class (must specify):
MONTHLY EARLY RETIREMENT BENEFIT AMOUNT (check one):
The monthly Early Retirement benefit shall be computed in the same manner as
the monthly Normal Retirement benefit, but the benefit shall be reduced on an
Actuarially Equivalent basis in accordance with Article XII, Section 1 of the
Master Plan to account for early commencement of benefits.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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The monthly Early Retirement benefit shall be computed as follows (must
specify): For all Employee classes except Class 6, the monthly Early
Retirement benefit shall be computed in the same manner as the monthly
Normal Retirement benefit, but the benefit shall be reduced in accordance
with the actuarial factors in Article XII, Section 1 of the Master Plan to
account for early commencement of benefits. For Class 6, the monthy Early
Retirement benefit shall be reduced in accordance with the early retirement
factors that applied under the 1977 Defined Benefit Retirement Plan in effect
immediately prior to January 1, 2008 which are incorporated herein by
reference.
MONTHLY LATE RETIREMENT BENEFIT AMOUNT (check one):
The monthly Late Retirement benefit shall be computed in the same manner as
the Normal Retirement Benefit, based upon the Participant's Accrued Benefit as
of his Late Retirement Date.
The monthly Late Retirement benefit shall be the greater of: (1) the monthly
retirement benefit accrued as of the Participant's Normal Retirement Date,
actuarially increased in accordance with the actuarial table contained in Article
XII, Section 6 of the Master Plan; or (2) the monthly retirement benefit accrued as
of the Participant's Late Retirement Date, without further actuarial adjustment
under Article XII, Section 6 of the Master Plan.
MONTHLY DISABILITY BENEFIT AMOUNT
Complete this section only if the Adopting Employer elects to provide Disability retirement
benefits. The amount of the monthly Disability Benefit shall be computed as follows (check
one):
The monthly Disability benefit shall be computed in the same manner as the
Normal Retirement benefit, based upon the Participant's Accrued Benefit as of his
Disability Retirement Date.
Other method (must specify): For all Employee classes except Class 6, the
monthly Disability benefit shall be computed in the same manner as the
Normal Retirement benefit, based upon the Participant's Accrued Benefit as
of his Disability Retirement Date. For Class 6, the Disability benefit shall be
computed as provided in Section 7.29(c)(4) or 7.29(c)(9) of the Addendum to
the Adoption Agreement, as applicable.
Minimum Disability Benefit. The Adopting Employer may set a minimum Disability Benefit.
The Employer elects the following minimum Disability benefit (check one):
No minimum is established.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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No less than (check one): 20% 10% ____% (if other than 20% or
10% insert percentage amount) of the Participant's average monthly Earnings
for the 12 calendar month period immediately preceding his Termination of
Employment as a result of a Disability (this provision does not apply to Class 6
Employees).
No less than (check one): 66 2/3 % ______% (if other than 66 2/3%,
insert percentage amount) of the Participant's average monthly Earnings for the
12 calendar month period immediately preceding his Termination of Employment
as a result of a Disability, less any benefits paid from Workers Compensation,
federal Social Security benefits as a result of disability, any state compulsory
disability plan, and any disability income plan paid by the Employer.
Other Minimum (must specify): _______________________________________
BENEFIT CAP FOR ELECTED OFFICIALS
Complete this section only if elected or appointed members of the Governing Authority
participate in the Plan. In addition to any other limitations imposed by federal or state law, the
Employer may impose a cap on the monthly benefit amount that may be received by elected or
appointed members of the Governing Authority. The Employer elects (check one):
No cap.
Monthly benefit for Service as an elected or appointed member of the Governing
Authority may not exceed 100% of the Participant's final salary as an elected or
appointed member of the Governing Authority.
Other cap (must specify): ____________________________________________
DISTRIBUTIONS FOR THOSE WHO REMAIN IN SERVICE AFTER NORMAL
RETIREMENT
The Employer may elect to permit active Participants who have satisfied the Employer's
qualifications for Normal Retirement or Alternative Normal Retirement to begin drawing their
retirement benefit even though they have not yet terminated employment with Employer, subject
to the terms of the Master Plan. The Employer makes the following election in this regard
(check one):
Distribution of retirement benefits is not permitted until the Participant has
terminated employment and otherwise qualifies for receipt of benefits.
Participants who have satisfied the qualifications for Normal Retirement or
Alternative Normal Retirement may begin drawing their Normal Retirement
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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benefit even though they remain in the service of the Employer. This provision
applies to (check one):
All Participants
Only Participants in the following classes (in-service distributions not
permitted for any others) (must specify):
COST OF LIVING ADJUSTMENT
The Employer may elect to provide for a cost-of-living adjustment (COLA) in the amount of
benefits being received by Retired Participants and Beneficiaries, which shall be calculated and
paid in accordance with the terms of the Master Plan. The Employer hereby elects the following:
No cost-of-living adjustment (applies to Class 2 and Class 4 only).
Variable annual cost-of-living adjustment not to exceed 5% (applies to Class 6
only).
Fixed annual cost-of-living adjustment equal to 1.5% (applies to Class 1, Class
3, Class 5, Class 7, Class 8, and Class 9 only).
The above cost-of-living adjustment shall apply with respect to Participants (and their
Beneficiaries) who terminate employment on or after _________________ (insert date).
RE-EMPLOYMENT AFTER RETIREMENT
Reemployment After Normal Retirement. In the event a Retired Participant is reemployed
with the Employer as an Eligible Employee after his Normal Retirement Date, the following rule
shall apply (check one):
The Participant's benefit shall be suspended in accordance with Article VI,
Section 6(a) of the Master Plan for as long as the Participant remains employed.
The Participant may continue to receive his retirement benefit in accordance with
Article VI, Section 6(c) of the Master Plan. This rule shall apply to (check one):
all Retired Participants only the following classes of Retired Participants
(must specify - benefits of those Retired Participants not listed shall be
suspended in accordance with Article VI, Section 6(a) of the Master Plan if
they return to work with the Employer): Retired Participants who return to
employment with the Employer pursuant to a written reemployment
agreement with the Employer. This limitation shall also apply with respect
to reemployment after Early Retirement (see below).
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
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Reemployment After Early Retirement. In the event a Participant retires with an Early
Retirement benefit and is reemployed with the Employer as an Eligible Employee before his
Normal Retirement Date, the following rule shall apply (check one):
The Participant's Early Retirement benefit shall be suspended in accordance with
Article VI, Section 6(a) of the Master Plan for as long as the Participant remains
employed.
The Participant's eligibility to continue receiving Early Retirement benefits shall
be subject to the following limitations (if this item is checked, check one of the
following):
The Participant's Early Retirement benefit shall be suspended. However,
the Participant may again begin receiving benefits after he satisfies the
qualifications for Normal Retirement or alternative Normal Retirement in
accordance with Article VI, Section 6(d) of the Master Plan.
The Participant may continue receiving his Early Retirement benefit in
accordance with Article VI, Section 6(e) of the Master Plan, provided his
initial retirement was in good faith and he does not return to employment
with the Employer for a minimum of 6 months (insert number no less
than 6) following his effective Retirement date. If this requirement is not
met, the Participant's benefit shall be suspended until he satisfies the
qualifications for Normal Retirement or alternative Normal Retirement in
accordance with Article VI, Section 6(d) of the Master Plan.
TERMINATION OF EMPLOYMENT BEFORE RETIREMENT; VESTING
Eligible Regular Employees
Subject to the terms and conditions of the Master Plan, a Participant who is an Eligible Regular
Employee and whose employment is terminated for any reason other than death or retirement
shall earn a vested right in his accrued retirement benefit in accordance with the following
schedule (check one):
No vesting schedule (immediate vesting).
Cliff Vesting Schedule. Benefits shall be 100% vested after the Participant has a
minimum of 5 years (insert number not to exceed 10) of Total Credited Service.
Benefits remain 0% vested until the Participant satisfies this minimum.
Graduated Vesting Schedule. Benefits shall become vested in accordance with
the following schedule (insert percentages):
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 28 -
COMPLETED YEARS
OF TOTAL CREDITED SERVICE
VESTED PERCENTAGE
1 %
2 %
3 %
4 %
5 %
6 %
7 %
8 %
9 %
10 %
Exceptions: If a vesting schedule other than that specified above applies to a special class(es) of
Regular Employees, the Employer must specify the different vesting schedule below and the
class(es) to whom the different vesting schedule applies.
Regular Employees to whom exception applies (must specify): (1) Class 2 and Class 4 (see pp.
5-7 for description of classes); and (2) Participants who are employed in a senior executive
service (SES) position listed in Addendum Section 7.42(c) on or after January 1, 2009,
provided the preconditions specified in Addendum Section 7.42(a) are sastisfied.
Vesting Schedule for excepted class (must specify): (1) For Class 2 and Class 4, benefits shall
be 100% vested after the Participant has a minimum of 10 years of Total Credited Service.
Benefits remain 0% vested until the Participant satisfies this minimum. (2) Subject to the
preconditions specified in Addendum Section 7.42(a), Participants in this Plan who hold a
senior executive service (SES) position listed in Addendum Section 7.42(c) on or after
January 1, 2009 will be considered immediately vested in their accrued normal retirement
benefit (no vesting schedule).
Elected or Appointed Members of the Governing Authority
Complete this Section only if Elected or Appointed Members of the Governing Authority
are permitted to participate in the Plan. Subject to the terms and conditions of the Master
Plan, a Participant who is an elected or appointed member of the Governing Authority or a
Municipal Legal Officer shall earn a vested right in his accrued retirement benefit for Credited
Service in such capacity in accordance with the following schedule (check one):
No vesting schedule (immediate vesting).
Other vesting schedule (must specify):
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 29 -
PRE-RETIREMENT DEATH BENEFITS
IN-SERVICE DEATH BENEFIT
Subject to the terms and conditions of the Master Plan, the Employer hereby elects the following
in-service death benefit, to be payable in the event that an eligible Participant's employment with
the Employer is terminated by reason of death prior to Retirement (check and complete one):
Auto A Death Benefit. A monthly benefit payable to the Participant's Pre-
Retirement Beneficiary, equal to the decreased monthly retirement benefit that
would have otherwise been payable to the Participant, had he elected a 100% joint
and survivor benefit under Article VII, Section 3 of the Master Plan. In order to
be eligible for this benefit, a Participant must meet the following requirements::
The Participant must be vested in a normal retirement benefit.
The Participant must have ______ years (insert number) of Total
Credited Service.
The Participant must be eligible for Early or Normal Retirement (this
requirement applies to Class 2 and Class 4 only).
Other eligibility requirement (must specify): _______________________
Actuarial Reserve Death Benefit. A monthly benefit payable to the Participant's
Pre-Retirement Beneficiary, actuarially equivalent to the reserve required for the
Participant's anticipated Normal Retirement benefit, provided the Participant
meets the following eligibility conditions (check one):
The Participant shall be eligible immediately upon becoming a Participant.
The Participant must have _____ years (insert number) of Total Credited
Service.
Other eligibility requirement (must specify):
Imputed Service. For purposes of computing the actuarial reserve death benefit,
the Participant's Total Credited Service shall include (check one):
Total Credited Service accrued prior to the date of the Participant's death.
Total Credited Service accrued prior to the date of the Participant's death,
plus (check one): one-half (½) ___________ (insert other
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 30 -
fraction) of the Service between such date of death and what would
otherwise have been the Participant's Normal Retirement Date.
Exceptions: If an in-service death benefit other than that specified above applies to one or more
classes of Participants, the Employer must specify below the death benefit payable, the class(es)
to whom the different death benefit applies, and the eligibility conditions for said death benefit.
Alternative Death Benefit (must specify): see Addendum Section 7.29(d) for description of
in-service death benefit applicable to Class 6 Participants.
Participants to whom alternative death benefit applies (must specify): Class 6
Eligibility conditions for alternative death benefit (must specify): see Addendum Section
7.29(d).
TERMINATED VESTED DEATH BENEFIT
Complete this Section only if the Employer offers a terminated vested death benefit. The
Employer may elect to provide a terminated vested death benefit, to be payable in the event that
a Participant who is vested dies after termination of employment but before Retirement benefits
commence. Subject to the terms and conditions of the Master Plan, the Employer hereby elects
the following terminated vested death benefit (check one):
Auto A Death Benefit. A monthly benefit payable to the Participant's Pre-
Retirement Beneficiary, equal to the decreased monthly retirement benefit that
would have otherwise been payable to the Participant had he elected a 100% joint
and survivor benefit under Article VII, Section 3 of the Master Plan.
Accrued Retirement Benefit. A monthly benefit payable to the Participant's Pre-
Retirement Beneficiary which shall be actuarially equivalent to the Participant's
Accrued Normal Retirement Benefit determined as of the date of death.
Exceptions: If a terminated vested death benefit other than that specified above applies to one
or more classes of Participants, the Employer must specify below the death benefit payable, the
class(es) to whom the different death benefit applies, and the eligibility conditions for said death
benefit.
Alternative Death Benefit (must specify): None - no terminated vested death benefit
available to Class 2, Class 4, or Class 6 (see pp. 5-7 for description of classes).
Participants to whom alternative death benefit applies (must specify): ____________________
Eligibility conditions for alternative death benefit (must specify): _______________________
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 31 -
EMPLOYEE CONTRIBUTIONS
Employee contributions (check one):
Are not required.
Are required in the amount of ____ (insert percentage) of Earnings for all
Participants.
Are required in the amount of 3.5% (insert percentage) of Earnings for
Participants in the following classes (must specify): Class 1, Class 2, Class 3,
Class 4 (employee contribution rates are subject to change).
Are required in the amount of 4.0% (insert percentage) of Earnings for
Participants in the following classes (must specify): Class 5, Class 6, Class 7,
Class 8, Class 9 (employee contribution rates are subject to change).
Pre-Tax Treatment of Employee Contributions. If employee contributions are required, an
Adopting Employer may elect to "pick-up" employee contributions to the Plan in accordance
with IRC Section 414(h). In such case employee contributions shall be made on a pre-tax rather
than a post-tax basis, provided the requirements of Section 414(h) are met. If the Employer
elects to pick-up employee contributions, it is the Employer's responsibility to ensure that
employee contributions are paid and reported in accordance with Section 414(h). The Employer
hereby elects (check one):
To pick-up employee contributions.
Not to pick-up employee contributions.
When elected by the Adopting Employer to be picked up, the Adopting Employer shall
pick up and pay Employee contributions in accordance with Code Section 414(h)(2) as
follows: (1) the contributions, although designated as Employee contributions, shall be
paid by the Adopting Employer in lieu of contributions by the Employee as elected by the
Adopting Employer in the Adoption Agreement, which shall be effective on a prospective
basis and constitute written formal action to implement the pick-up; and (2) the Employee
must not be given the option, on or after the effective date of the pick-up, to have a cash or
deferred election right (within the meaning of Treasury Regulation Section 1.401(k)-
1(a)(3)) with respect to designated Employee contributions, which includes not having the
option of receiving the amounts directly instead of having them paid to the Plan.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 32 -
Interest on Employee Contributions. The Adopting Employer may elect to pay interest on any
refund of Employee Contributions.
Interest shall not be paid.
Interest shall be paid on a refund of Employee Contributions at a rate established
by GMEBS from time to time (this provision applies to Class 2 and Class 4
only. See Addendum Section 7.29(a) for provisions on crediting interest for
Class 6 and Addendum Section 7.33 on crediting interest for other classes).
EMPLOYER ADOPTION
The Adopting Employer hereby agrees to abide by the Master Plan, Trust Agreement,
bylaws, and rules and regulations adopted by the Board of Trustees of GMEBS, as each may be
amended from time to time, in all matters pertaining to the operation and administration of the
Plan. It is intended that the Act creating the Board of Trustees of GMEBS, the bylaws of the
Board, the rules and regulations of the Board, and this Plan are to be construed in harmony with
each other. In the event of a conflict between the provisions of any of the foregoing, they shall
govern in the following order:
(1) The Act creating the Board of Trustees of the Georgia Municipal Employees
Benefit System, O.C.G.A. Section 47-5-1 et seq. and any other applicable
provisions of O.C.G.A. Title 47;
(2) The bylaws of the Board;
(3) The rules and regulations of the Board;
(4) This Ordinance and Adoption Agreement.
In the event that any section, subsection, sentence, clause or phrase of this Plan shall be
declared or adjudged invalid or unconstitutional, such adjudication shall in no manner affect the
previously existing provisions or the other section or sections, subsections, sentences, clauses or
phrases of this Plan, which shall remain in full force and effect, as if the section, subsection,
sentence, clause or phrase so declared or adjudicated invalid or unconstitutional were not
originally a part hereof. The Governing Authority hereby declares that it would have passed the
remaining parts of this Plan or retained the previously existing provisions if it had known that
such part or parts hereof would be declared or adjudicated invalid or unconstitutional.
The Adopting Employer understands that failure to properly complete this Adoption
Agreement may result in the Adopting Employer's plan not being qualified under the Internal
Revenue Code. The Adopting Employer also agrees it will inform the Board of any amendments
to this Adoption Agreement, its Plan, or the discontinuance, abandonment or termination of its
Plan.
Item # 19
GMEBS - Defined Benefit Plan Adoption Agreement
(Amended April, 2009)
- 33 -
AN ORDINANCE (continued from page 1)
Section 2. Except as otherwise specifically required by law or by the terms of the Master
Plan, Adoption Agreement, or Addendum, the rights and obligations with respect to persons
whose employment or term of office with Augusta, Georgia was terminated for any reason
whatsoever prior to the effective date of this Ordinance are fixed and shall be governed by such
Plan, if any, as applied to the person and was in effect at the time of such termination.
Section 3. The effective date of this Ordinance shall be upon adoption by the
Augusta-Richmond County Commission (see below).
Section 4. All Ordinances and parts of ordinances in conflict herewith are expressly
repealed.
Approved by the Augusta-Richmond County Commission, this _______ day of
_____________________, 2009.
Attest: AUGUSTA-RICHMOND COUNTY
_______________________ ____________________________________
Clerk Mayor
(SEAL)
Approved:
__________________________
Attorney
The terms of the foregoing Adoption Agreement are approved by the Board of Trustees
of the Georgia Municipal Employees Benefit System.
IN WITNESS WHEREOF, the Board of Trustees of the Georgia Municipal Employees
Benefit System has caused its Seal and the signatures of its duly authorized officers to be affixed
this ______ day of __________________________, 20____.
Board of Trustees
Georgia Municipal Employees
Benefit System
(SEAL)
____________________________________
Secretary
915486v2
Item # 19
(Amended April, 2009)
1
ADDENDUM TO THE
GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM
DEFINED BENEFIT PLAN ADOPTION AGREEMENT
This is an Addendum to the April 2009 amended Adoption Agreement for
Augusta-Richmond County. It modifies the April 2009 amended Adoption
Agreement in the following ways:
1. Addition of a new Department or a new class of Eligible Employees (for
amendment of Adoption Agreement only - see pages 4 and 5 of Adoption
Agreement):
2. Discontinuance of participation in the Plan by one or more Departments
or classes of Employees (for amendment of Adoption Agreement only - see
page 5 of Adoption Agreement):
N/A
3. Special eligibility service requirement for Regular Employees (see page
5 of Adoption Agreement regarding Waiting Period):
N/A
4. Credited Past Service under the Plan for newly eligible classes of
employees (see page 8 of Adoption Agreement regarding Past Credited
Service):
N/A
5. One-time or ad-hoc cost-of-living adjustments (see Article VI, Section
5(d) of Master Plan regarding Cost of Living Adjustment):
N/A
Attachment number 3
Page 1 of 25
Item # 19
(Amended April, 2009)
2
6. Alternative early retirement actuarial reduction table for one or more
classes of Eligible Employees (see Article VI, Section 2 of Master Plan
regarding Early Retirement Benefit):
N/A
7. Other:
7.1 New GMEBS Plan Election by 1998 Defined Contribution Plan Participants; Generally
Augusta-Richmond County (hereinafter “Augusta”) has previously maintained a defined
contribution plan known as the 1998 Augusta Money Purchase Plan (Nationwide
Retirement Solutions Governmental Defined Contribution Plan, hereinafter referred to as
the “1998 Defined Contribution Plan” or “DC Plan”). Employees who are actively
employed (as reflected in the records of the Employer) as of October 1, 2007, including
elected or appointed members of the Governing Authority, who are Participants in the
1998 Defined Contribution Plan and including any Employees who would be eligible to
participate under the DC Plan as of October 1, 2007 but who have not yet satisfied the 30-
day waiting period under the DC Plan as of October 1, 2007, shall make a one-time,
irrevocable election on a form provided by Augusta for such purpose and in accordance
with the procedures specified in Sections 7.11-7.15 below (concerning the employee election
process) to either: 1) continue participating in the DC Plan, subject to the terms and
conditions of the DC Plan, as amended and restated effective January 1, 2008; or 2) waive
their benefits under the DC plan, transfer their DC Plan account balance to this Plan (new
GMEBS DB Plan), and begin participating under this Plan subject to the terms and
conditions of this Plan and in particular those terms and conditions applicable to Class 7
Employees (see Adoption Agreement pp. 5-7, “Eligible Classes of Employees”).
Terminated Employees and former Participants under the DC Plan (as of October 1, 2007)
shall not be permitted to make an election and shall continue to be subject to the terms of
the DC Plan, as amended and restated effective January 1, 2008, with respect to their
period of participation under the DC Plan, except as otherwise provided in Section 7.18
below (concerning reemployment).
7.2 Effect of New GMEBS DB Plan Election by 1998 DC Plan Participants (Class 7)
If an Employee participant under the DC Plan as of October 1, 2007 elects (affirmatively or
by default) to waive his participation under the DC Plan in favor of participation under
this Plan (new GMEBS DB Plan): 1) he will be required as part of said election to authorize
and direct (or he will be deemed to have authorized and directed in the case of a default
election) the transfer of the value of all accounts maintained on behalf of the Employee
under the DC Plan as of December 31, 2007 (including all employer contributions,
employee contributions, and earnings thereon up until the transfer date, but excluding any
rollover contributions and earnings thereon) from the DC Plan to this Plan, for the purpose
of funding benefits payable under this Plan (no partial account transfers will be
permitted); 2) he will be subject to the terms of the GMEBS Master Plan, the Adoption
Attachment number 3
Page 2 of 25
Item # 19
(Amended April, 2009)
3
Agreement and this Addendum generally, and the plan benefits and features that apply to
Class 7 Employees in particular (as reflected in the GMEBS Adoption Agreement and this
Addendum); 3) the period of service with Augusta-Richmond County prior to January 1,
2008 during which the Employee made required employee contributions to the DC Plan, as
reflected in the records of the Employer and as reported to GMEBS, excluding any periods
for which the Employee did not make employee contributions to the DC Plan and provided
the Employee has not previously withdrawn or received a distribution of his DC Plan
account funds (in the event of a partial withdrawal, the employee’s credit for prior service
will be prorated), will be taken into account under this Plan for purposes of determining
the amount of any retirement or death benefit payable to or on behalf of the Employee
under this Plan and for purposes of meeting this Plan’s minimum service requirements for
vesting, and eligibility for retirement or death benefits, except as otherwise provided in
Section 7.34 below (concerning employee withdrawal of contributions); 4) he will be
considered vested in his transferred employer contributions as of December 31, 2007 to the
extent he was vested in said contributions under the terms of the DC Plan as of December
31, 2007 and he will be considered 100% vested in said employer contributions when he has
at least 5 years of combined Credited Service under the former DC Plan and the new
GMEBS DB plan; 5) he will be 100% vested in his transferred employee contributions as of
December 31, 2007, and the Employee will have a guaranteed minimum benefit, payable in
accordance with the benefit payment options available under the new GMEBS DB Plan,
equal to the value of his transferred employee contributions under the DC Plan as of
December 31, 2007, plus 5% interest per year after December 31, 2007, computed in
accordance with Section 7.33 below (this provision shall not be interpreted to permit lump
sum distributions, except as otherwise permitted in the Master Plan); 6) if the Employee
terminates employment with Augusta-Richmond County before becoming 100% vested
under the GMEBS DB Plan, the amount of his employee contributions, including employee
contributions transferred from the 1998 DC Plan, together with interest computed in
accordance with Section 7.33 below, will be paid to the Employee (or to the Employee’s
estate in the case of termination due to death) in a lump sum in lieu of any other benefit
under the GMEBS DB Plan; 7) if the Employee terminates employment, retires, or dies
after becoming 100% vested under the Plan, the total amount of benefits paid to the
Employee (and/or his Beneficiary, as applicable) cannot be less than the value of the
Employee’s transferred employee contributions as of December 31, 2007 plus any employer
contributions transferred from the 1998 DC Plan, plus interest on such amounts, computed
in accordance with Section 7.33 below, reduced by any benefits previously paid to the
Employee (or his Beneficiary) under the Plan; 8) the Employee’s Credited Service with
other GMEBS member employers (apart from Augusta-Richmond County) will be counted
in determining whether the Employee has satisfied the minimum service requirements for
vesting under this Plan; and 9) if the Employee has credited service under the 1977 DB
Plan or Old GMEBS Plan prior to January 1, 2008 (excluding any periods for which the
Employee did not make employee contributions and provided the Employee has not
previously withdrawn or received a distribution of his employee contributions) such
credited service will also be counted under this Plan for purposes of determining the
amount of any retirement or death benefit payable to or on behalf of the Employee under
this Plan and for purposes of meeting this Plan’s minimum service requirements for
vesting and eligibility for retirement or death benefits.
Attachment number 3
Page 3 of 25
Item # 19
(Amended April, 2009)
4
7.3 Treatment of Transferred DC Plan Account Funds
1998 Defined Contribution Plan account balances transferred to this Plan (new GMEBS
DB Plan) pursuant to Section 7.2 above will be used to help fund benefits payable to the
Employee (and/or his Beneficiary under this Plan, as applicable) under this Plan. Amounts
transferred to this Plan shall not otherwise be distributable to the Employee or any other
person or entity, except as otherwise provided in Section 7.2 above or Section 7.34 below
(concerning employee withdrawal of contributions). Upon the transfer of DC account
funds to this Plan, Employees who elect the new GMEBS Plan shall have no further right,
title, or interest under the DC Plan in its then current form or as amended, except with
respect to any rollover contributions and earnings thereon remaining in the DC plan.
7.4 Effect of Election to Remain in DC Plan
If an Employee participant under the DC Plan as of October 1, 2007 elects not to transfer
to this Plan (new GMEBS DB Plan), then he will not be permitted to participate in this
Plan or receive any benefit from this Plan, except as otherwise provided in this Section 7.4
or under Section 7.19 below (concerning reemployment). If a DC Plan participant elects
not to transfer to this Plan and he has previously participated under the 1977 Plan or the
old GMEBS Plan, then his eligibility for early or normal retirement benefits and the
amount of any retirement benefit payable with respect to his prior period of participation
under such plan (including cost-of-living adjustments), if any, shall be determined based
upon the benefit formula and the other terms of 1977 Plan or the old GMEBS plan (as
applicable) in effect as of the date that he ceased participating in said plan as an active
employee, and his final average earnings as of said date. In no event will a DC Plan
participant who elects not to transfer to this Plan be eligible for disability benefits or pre-
retirement death benefits under this Plan based on his prior old GMEBS Plan or 1977 Plan
service, except as otherwise provided below with respect to reemployment.
7.5 New GMEBS Plan Election by 1977 Defined Benefit Plan Participants; Generally
Augusta-Richmond County has previously maintained a defined benefit plan known as the
January 1, 1977 Retirement Plan (hereinafter referred to as the “1977 DB Plan” or “1977
Plan”). Employees who are actively employed and who are Participants in the 1977 Plan as
of October 1, 2007 (as reflected in the records of the Employer) shall make a one-time,
irrevocable election on a form provided by Augusta for such purpose and in accordance
with the procedures specified in Sections 7.11-7.15 below to either: 1) be subject to the plan
benefits and features that apply to 1977 Plan Employees who elect the new GMEBS DB
Plan (as reflected in the GMEBS Adoption Agreement and Addendum provisions
applicable to Class 5 Employees); or 2) continue to be subject to certain plan benefits and
features that previously applied under the 1977 Plan (as reflected in the GMEBS Adoption
Agreement and Addendum provisions applicable to Class 6 Employees). Terminated
Employees and former Participants under the 1977 Plan (as of October 1, 2007) shall not
Attachment number 3
Page 4 of 25
Item # 19
(Amended April, 2009)
5
be permitted to make an election and the amount of benefits payable to them upon normal
retirement, if any, will be determined based upon their vested accrued normal retirement
benefit as determined under the terms of the 1977 Plan in effect as of the date that they
terminated participation under the 1977 Plan as an active employee, and their final average
earnings determined under the terms of the 1977 Plan as of said termination date (except
as otherwise provided in Section 7.20 below (concerning reemployment)). Except as
otherwise provided in Addendum Section 7.20 below (concerning reemployment), said
former Participants under the 1977 Plan shall otherwise be subject to the terms and
conditions of the GMEBS Adoption Agreement and Addendum that apply to Class 6
Employees with respect to eligibility requirements for early or normal retirement, cost-of-
living adjustments, early retirement reduction factors, terminated vested death benefits
(none available), benefit payment options (except that Retirees and beneficiaries in pay
status as of December 31, 2007 will be bound by the retirement benefit payment option
previously selected by the Retiree), interest on employee contributions, the grandfathered
415 limit (see Addendum Section 7.29(c)), and termination of disability retirement benefits.
7.6 Effect of New GMEBS Plan Election by 1977 DB Plan Participants (Class 5)
If an Employee participant under the 1977 Defined Benefit Plan as of October 1, 2007
elects (affirmatively or by default) to waive certain benefits payable under the terms of the
1977 DB Plan in favor of participation under this Plan (new GMEBS DB Plan): 1) he will
be required as part of said election to authorize (or in the case of a default election, he will
be deemed to have authorized) the use of all employee contributions made to the 1977 Plan
(and accumulated interest thereon) to help fund benefits payable under this Plan; 2) he will
be subject to the terms of the GMEBS Master Plan, this Adoption Agreement and
Addendum generally, and the plan benefits and features that apply to Class 5 Employees in
particular (as reflected in the GMEBS Adoption Agreement and this Addendum); 3) his
credited service as determined under the terms of the 1977 Plan in effect immediately prior
to January 1, 2008 (as reflected in the records of the Employer and as reported to
GMEBS), excluding any periods during which the Employee did not make required
contributions to the 1977 Plan or any period for which the Employee has withdrawn or
received a refund of employee contributions, will be taken into account under this Plan for
purposes of determining the amount of any retirement or death benefit payable to or on
behalf of the Employee under this Plan and for purposes of meeting the minimum service
requirements for vesting and eligibility for retirement or death benefits applicable to Class
5 Employees; 4) his Credited Service with other GMEBS member employers (apart from
Augusta-Richmond County) will be counted in determining whether the Employee has
satisfied the minimum service requirements for vesting under this Plan; and 5) if the
Employee has previously participated under the old GMEBS Plan, his credited service
under the old GMEBS Plan prior to January 1, 2008, if any (excluding any periods for
which the Employee did not make employee contributions and provided the Employee has
not previously withdrawn or received a distribution of his employee contributions) will be
taken into account under this Plan for purposes of determining the amount of any
retirement or death benefit payable to or on behalf of the Employee under this Plan and for
purposes of meeting this Plan’s minimum service requirements for vesting and eligibility
for retirement or death benefits.
Attachment number 3
Page 5 of 25
Item # 19
(Amended April, 2009)
6
7.7 Effect of Election to Remain Subject to Certain 1977 DB Plan Provisions (Class 6)
If an Employee participant under the 1977 Defined Benefit Plan as of October 1, 2007
elects not to be subject to the terms of new GMEBS Plan that apply to Class 5 Participants:
1) he will continue to be subject to certain plan benefits and features that previously
applied under the 1977 Plan (as reflected in the GMEBS Adoption Agreement and
Addendum provisions applicable to “Class 6” Employees); 2) employee contributions
previously made to the 1977 DB Plan (and accumulated interest thereon) will be used to
fund Class 6 benefits payable to the Employee under this Plan; 3) he will be subject to the
applicable terms of the GMEBS Master Plan, the Adoption Agreement and this Addendum
generally, and the plan benefits and features that apply to Class 6 Employees in particular
(as reflected in the GMEBS Adoption Agreement and Addendum), except as otherwise
provided in this Section and in Section 7.29 (concerning certain 1977 Plan provisions that
will remain in effect for Class 6 Employees) and Section 7.21 (concerning reemployment);
4) his credited service under the 1977 Plan as determined under the terms of the 1977 Plan
in effect immediately prior to January 1, 2008 (as reflected in the records of the Employer
and as reported to GMEBS), excluding any periods during which the Employee did not
make required contributions to the 1977 Plan or any period for which the Employee has
withdrawn or received a refund of employee contributions, will be taken into account
under this Plan for purposes of determining the amount of any retirement or death benefit
payable to or on behalf of the Employee under this Plan and for purposes of meeting the
minimum service requirements for vesting and eligibility for retirement or death benefits
applicable to Class 6 Employees; 5) his Credited Service with other GMEBS member
employers will not be counted in determining whether the Employee has satisfied the
minimum service requirements for vesting under this Plan; and 6) if he has previously
participated under the old GMEBS Plan prior to January 1, 2008, then his eligibility for
early or normal retirement benefits and the amount of any retirement benefit payable with
respect to his period of participation under the old GMEBS plan (including cost-of-living
adjustments), if any, shall be determined based upon the benefit formula and the other
terms of the old GMEBS plan in effect as of the date that he ceased participating in said
plan as an active employee, and his final average earnings as of said date, except as
otherwise provided below with respect to reemployment.
7.8 New Plan Election by Current GMEBS DB Plan Participants; Generally
Employees who are actively employed and who are Participants in Augusta’s GMEBS
Defined Benefit Plan as of October 1, 2007 (as reflected in the records of the Employer)
shall make a one-time, irrevocable election on a form approved for such purpose and in
accordance with the procedures specified in Sections 7.11-7.15 below to either: (1) be
subject to the plan benefits and features that apply to current GMEBS Plan participants
who elect the new GMEBS Plan (as reflected in the new GMEBS Adoption Agreement and
Addendum provisions applicable to Class 1 Employees (public safety employees formerly
known as “Class 1” Employees under old GMEBS Plan who elect new GMEBS Plan) and
Class 3 Employees (non-public safety employees formerly known as “Class 2” Participants
under old GMEBS Plan who elect new GMEBS Plan); or (2) continue to be subject to
Attachment number 3
Page 6 of 25
Item # 19
(Amended April, 2009)
7
certain plan benefits and features that applied under the GMEBS Plan prior to January 1,
2008 (as reflected in the new GMEBS Adoption Agreement and Addendum provisions
applicable to Class 2 Employees (public safety employees formerly known as “Class 1”
Participants under old GMEBS Plan who do not elect new GMEBS Plan) and Class 4
Employees (non-public safety employees formerly known as “Class 2” Participants under
old GMEBS Plan who do not elect the new GMEBS Plan). Terminated Employees and
former Participants under the GMEBS Plan (as of October 1, 2007) shall not be permitted
to make an election and shall be subject to the old GMEBS plan terms and conditions,
benefits and features that were in effect as of the person’s termination date (as applicable,
depending on the person’s classification under the old GMEBS Plan), except as otherwise
provided in Section 7.22 below (concerning reemployment).
7.9 Effect of New Plan Election by Current GMEBS Participants (New Class 1 and Class 3)
If an Employee Participant under the GMEBS Plan as of October 1, 2007 elects
(affirmatively or by default) to waive benefits payable under the terms of the former
GMEBS Plan in favor of benefits payable under the terms of the new GMEBS Plan that
becomes effective January 1, 2008: 1) he will be subject to the terms of the GMEBS Master
Plan, the Adoption Agreement and this Addendum generally, and the plan benefits and
features that apply in particular to Class 1 Employees (public safety Employees formerly
known as “Class 1” Employees under old GMEBS Plan who elect new GMEBS Plan) or
Class 3 Employees (non-public safety Employees formerly known as “Class 2” Participants
under old GMEBS Plan who elect new GMEBS Plan) as applicable and as reflected in the
GMEBS Adoption Agreement and this Addendum; and 2) if the Employee has previously
participated under the 1977 Plan, his credited service under the 1977 Plan prior to January
1, 2008, if any (excluding any periods for which the Employee did not make employee
contributions and provided the Employee has not previously withdrawn or received a
distribution of his employee contributions) will be taken into account under this Plan for
purposes of determining the amount of any retirement or death benefit payable to or on
behalf of the Employee under this Plan and for purposes of meeting this Plan’s minimum
service requirements for vesting and eligibility for retirement or death benefits.
7.10 Effect of Old Plan Election by Current GMEBS Participants (Class 2 and Class 4)
If an Employee Participant under the GMEBS Plan as of October 1, 2007 elects not to
waive benefits payable under the terms of the former GMEBS Plan in favor of benefits
payable under the terms of the GMEBS Plan that become effective January 1, 2008: 1) he
will be subject to the terms of the GMEBS Master Plan, the Adoption Agreement and this
Addendum generally, and the plan benefits and features that apply in particular to Class 2
Employees (public safety Employees formerly known as “Class 1” Employees under old
GMEBS Plan who do not elect new GMEBS Plan) or Class 4 Employees (non-public safety
Employees formerly known as “Class 2” Participants under old GMEBS Plan who do not
elect new GMEBS Plan), as applicable and as reflected in the GMEBS Adoption
Agreement and this Addendum; and 2) if he has previously participated under the 1977
Plan prior to January 1, 2008, then his eligibility for early or normal retirement benefits
and the amount of any retirement benefit payable with respect to his period of
Attachment number 3
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(Amended April, 2009)
8
participation under the 1977 Plan (including cost-of-living adjustments), if any, shall be
determined based upon the benefit formula and the other terms of the 1977 plan in effect as
of the date that he ceased participating in said plan as an active employee, and his final
average earnings as of said date.
7.11 Window Period for Election
Employees (including elected or appointed members of the Governing Authority) who are
eligible to make an election under Section 7.1, 7.5, or 7.8 above must submit a completed,
signed election on an Employer-approved form pursuant to any procedures established by
the Interim Human Resources Director. The election period shall not exceed forty-five (45)
days. Employees who have terminated employment may not make an election.
7.12 Resolution of Election Discrepancies
Any discrepancies with regard to the determination of whether an Employee has made an
effective election shall be resolved by the Interim Human Resources Director within a
reasonable time following the election period.
7.13 Effect of No Election (Default Election) – Participation in New GMEBS DB Plan
If a 1998 DC Plan participant, a 1977 DB Plan participant, or a GMEBS Plan participant is
eligible to make an election but he fails or refuses to submit a signed election form within
the prescribed election period pursuant to any procedures established by the Interim
Human Resources Director, the Employee will be deemed to have irrevocably elected to
participate under the terms of the new GMEBS DB Plan and he will be subject to the
provisions of the Adoption Agreement and this Addendum that apply to Class 1, Class 3,
Class 5, or Class 7 Participants, as applicable.
7.14 Death or Termination Prior to Effective Date or Transfer of Account Funds
If an Employee elects to transfer to the new GMEBS DB Plan (affirmatively or by default)
but he dies, terminates employment, or vacates office prior to January 1, 2008 or before his
DC Plan account funds are received by GMEBS, then his election to transfer to the new
GMEBS Plan will not be effective and will be considered null and void.
7.15 Employees on Leave of Absence; Election
If an Employee participant in the 1998 DC Plan, the 1977 DB Plan, or the GMEBS Plan
would otherwise be eligible to make an election but is on an approved leave of absence that
includes any part of the election period (and assuming the Employee does not submit an
election form before the end of the election period), the Employee will be given the
opportunity to make the irrevocable election referred to in Section 7.11 above, if and when
Attachment number 3
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(Amended April, 2009)
9
the Employee returns to active employment with Augusta immediately upon expiration of
said leave of absence. Said election must be submitted by the Employee to the Interim
Human Resources Director within one (1) calendar month of the Employee’s return to
active employment. If the Employee does not return to active employment with Augusta
immediately following expiration of the leave of absence, the Employee will be deemed to
have irrevocably elected not to participate under the terms of the new GMEBS DB Plan. If
the Employee returns to active employment as an Eligible Regular Employee immediately
upon expiration of the leave of absence but does not make an election within one (1)
calendar month after return to active employment, the Employee will be deemed to have
elected the new GMEBS Plan and will be subject to the terms of the Plan applicable to
Class 1, Class 3, Class 5 or Class 7, as applicable.
7.16 Eligible Regular Employees Initially Employed or Reemployed Between October 1,
2007 & January 1, 2008
If an Eligible Regular Employee is initially employed or reemployed after October 1, 2007
and before January 1, 2008, he or she will not be eligible to participate in the 1998 DC
Plan. Assuming he meets the applicable requirements for participation in this Plan, the
Employee will commence participation in this Plan as of January 1, 2008, and the
Employee will begin making employee contributions to the Plan as of January 1, 2008.
However, assuming the other terms and conditions of the Plan are satisfied, Eligible
Regular Employees who are initially employed or reemployed after October 1, 2007 and
before January 1, 2008 and who become Participants in this Plan will receive credit for
Service between October 1, 2007 and January 1, 2008, notwithstanding the fact that their
employee contributions will not commence until January 1, 2008.
7.17 30-Day Waiting Period for Participation under New GMEBS DB Plan
Notwithstanding any provision in the Adoption Agreement to the contrary, effective
January 1, 2008 with respect to Eligible Employees initially employed or reemployed on or
after said date, there will be a thirty (30) day waiting period for participation under the
new GMEBS DB Plan. Eligible Employees shall commence participation in the Plan as of
the first day of the month coinciding with or following the date that they satisfy the 30-day
waiting period, except as otherwise provided in the Adoption Agreement with respect to
Eligible Employees for whom participation is optional and who elect in accordance with the
terms of the Adoption Agreement not to participate in this Plan (see “Establishing
Participation in the Plan,” Adoption Agreement p. 9). Employee contributions to the Plan
shall commence as of the first full payroll period that begins on or after the date that the
Employee’s participation in the Plan begins.
7.18 Reemployment of Former 1998 DC Plan Participants after October 1, 2007 (No
Election Opportunity); Participation in GMEBS DB Plan; Prior Service Credit
Purchase
Attachment number 3
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Item # 19
(Amended April, 2009)
10
This Section will not apply to any Employee who had an opportunity to make an election
under Section 7.1 (active employee election) or 7.15 (election by employees on leave of
absence). Except as otherwise provided in Section 7.36(c), if a former 1998 DC Plan
Participant is reemployed as an Eligible Regular Employee after October 1, 2007, he will be
governed by the terms of the new GMEBS DB Plan applicable to Class 9 Employees. Said
Eligible Regular Employees will not receive any credit under this Plan with respect to their
Service with Augusta-Richmond County prior to their reemployment date for any purpose
(vesting, benefit eligibility, or benefit computation) under this Plan, except as otherwise
permitted under Section 7.27 below (concerning service credit purchases).
7.19 Reemployment of DC Plan Participants Who Elect DC Plan; Mandatory
Participation in GMEBS Plan
If a 1998 DC Plan Participant elects to remain in the DC Plan in accordance with Section
7.1 (active employees) or Section 7.15 (election by employees on leave of absence) above and
is later terminated and reemployed by Augusta as an Eligible Employee, he will be
governed by the terms of the new GMEBS Plan applicable to Class 9 Employees,
notwithstanding his prior election. Said Eligible Employees will not receive any credit
under this Plan with respect to their Service with Augusta-Richmond County prior to their
reemployment date for any purpose (vesting, benefit eligibility, or benefit computation)
under this Plan, except as otherwise permitted under Section 7.27 below (concerning
service credit purchases).
7.20 Reemployment of Former 1977 DB Plan Participants after October 1, 2007 (No
Election Opportunity); Mandatory Participation in GMEBS DB Plan
This Section will not apply to any Employee who had an opportunity to make an election
under Section 7.5 (active employee election) or 7.15 (election by employees on leave of
absence). Except as otherwise provided in Section 7.36(c), if a former 1977 DB Plan
Participant is reemployed as an Eligible Regular Employee after October 1, 2007, he will be
governed by the terms of the new GMEBS DB Plan applicable to Class 9 Employees. Said
Employees will not receive any credit under this Plan with respect to their Service with
Augusta-Richmond County prior to their reemployment date for any purpose (vesting,
benefit eligibility, or benefit computation), if they have previously withdrawn their
employee contributions to the 1977 DB Plan, except as otherwise permitted under Section
7.27 below (concerning service credit purchases). If returning Eligible Regular Employees
have not withdrawn or received a refund of employee contributions made to the 1977 DB
Plan prior to their reemployment, they will receive credit under this Plan for credited
service under the 1977 Plan relating to said contributions prior to reemployment (the
amount of such credited service will be determined based on the records of the Employer
as reported to GMEBS), excluding any periods during which the Employee did not make
required contributions to the 1977 Plan, provided they satisfy this Plan’s break in service
rules, if applicable. Such credit will be taken into account under this Plan for purposes of
determining the amount of any retirement or death benefit payable to or on behalf of the
Eligible Employee under this Plan and for purposes of meeting the minimum service
Attachment number 3
Page 10 of 25
Item # 19
(Amended April, 2009)
11
requirements for vesting and eligibility for retirement or death benefits, unless the
Employee later withdraws his employee contributions (see Section 7.34 below).
7.21 Reemployment of 1977 Plan Participants Who Elect Old 1977 Plan
If a 1977 DB Plan Participant elects the old 1977 DB Plan in accordance with Section 7.5
(active employees) or Section 7.15 (leave of absence) above and is later terminated and
reemployed by Augusta as an Eligible Regular Employee, he will be governed by the terms
of the new GMEBS Plan applicable to Class 9 Employees, notwithstanding his prior
election. This rule will also apply to a DC Plan participant or GMEBS Plan participant
who makes an old plan election (see Section 7.4 and 7.10) if he has credited service prior to
January 1, 2008 under the 1977 Plan, for purposes of determining eligibility and
entitlement to benefits, if any, with respect to said prior credited service under the 1977
Plan.
7.22 Reemployment of Former GMEBS Participants after October 1, 2007 (No Election
Opportunity); Mandatory Participation in New GMEBS DB Plan
This Section will not apply to any Employee who had an opportunity to make an election
under Section 7.8 (active employee election) or Section 7.15 (election by employees on leave
of absence). Except as otherwise provided in Section 7.36(c), if a former GMEBS Plan
Participant is reemployed as an Eligible Regular Employee after October 1, 2007, he will he
will be governed by the terms of the new GMEBS DB Plan applicable to Class 9
Employees. If returning Eligible Regular Employees have not withdrawn or received a
refund of their employee contributions made to the GMEBS Plan prior to their
reemployment, they will receive credit under this Plan for Credited Service under the
GMEBS Plan prior to reemployment, subject to Section 7.25 below (concerning credit for
Service prior to March 1, 1987) and subject to this Plan’s break in service rules, if
applicable. If they have withdrawn their contributions prior to reemployment, they will be
governed by the provisions of the Master Plan concerning the effect of withdrawal.
7.23 Reemployment of GMEBS Participants who Elect Old GMEBS Plan
If a GMEBS Plan Participant elects the old GMEBS Plan in accordance with Section 7.10
(active employee election) or Section 7.15 (election by employees on leave of absence) above
and is later terminated and reemployed by Augusta as an Eligible Regular Employee, he
will be governed by the terms of the new GMEBS Plan applicable to Class 9 Employees,
notwithstanding his prior election. This rule will also apply to a DC Plan participant or
1977 Plan participant who makes an old plan election (see Section 7.4 and 7.7) if he has
credited service prior to January 1, 2008 under the old GMEBS Plan, for purposes of
determining eligibility and entitlement to benefits, if any, with respect to said prior credited
service under the old GMEBS Plan.
Attachment number 3
Page 11 of 25
Item # 19
(Amended April, 2009)
12
7.24 Reemployment of Former Participants under 1945, 1949 Plans
If a former Participant in the Augusta-Richmond County 1945 Pension Plan or the
Augusta-Richmond County 1949 Pension Plan (not including those who became
participants in the 1977 Plan prior to January 1, 2008) is reemployed by Augusta-
Richmond County as an Eligible Regular Employee after October 1, 2007, he will be
governed by the terms of the new GMEBS Plan applicable to Class 9 Employees. His
service with Augusta-Richmond County prior to his reemployment date will not be taken
into account for any purpose (vesting, benefit eligibility, or benefit computation) under the
terms of this Plan, except as otherwise permitted in Section 7.27 below (concerning service
credit purchases).
7.25 Classes 1-4; No Credit for Service Prior to Original Effective Date of GMEBS Plan
With respect to Participants in Classes 1, 2, 3, and 4, Credited Service does not include
Service with Augusta prior to March 1, 1987 (the original effective date of the GMEBS
Plan), except to the extent that credit for such service is purchased in accordance with and
subject to Section 7.27 below (concerning service credit purchases). However, Service by
such Participants prior to March 1, 1987 will be taken into account in determining whether
the Participant has met the minimum service requirements for vesting and benefit
eligibility under this Plan. This provision will apply regardless of the Participant’s
reemployment after January 1, 2008.
7.26 Class 8 Employees; No Credit for Service Prior to January 1, 2008
With respect to Class 8 Employees as described in the Adoption Agreement (p. 7), Service
prior to January 1, 2008 will not be taken into account for any purpose under this Plan,
except to the extent that credit for such Service is purchased in accordance with and
subject to Section 7.27 below (concerning service credit purchases).
7.27 Prior Service Credit Purchase
7.27 (a) Purchase of Credit for Prior Service Not Creditable Under Any Plan; Generally.
Subject to the terms and conditions specified in this Section 7.27, Participants in this Plan
who are actively employed on or after January 1, 2008 may purchase credit under this Plan
for any period of prior full-time service with Augusta-Richmond County (as defined in the
Augusta personnel policies and procedures), provided the Service is not otherwise
creditable under this Plan or any other Augusta retirement plan (i.e., the Participant has
not received and has no potential to receive a retirement benefit or distribution under any
Augusta retirement plan, including the GMEBS Plan, that is attributable to such service or
attributable to employer contributions made during such service), and provided the other
requirements of this Section 7.27 are satisfied. The purchase of prior service credit is
permitted but not required under this Plan. Participants may purchase all of their prior
service that is eligible for purchase, or only a portion of such service on a pro rata basis.
Such purchases will be allowed to the extent permitted by law, subject to any conditions,
Attachment number 3
Page 12 of 25
Item # 19
(Amended April, 2009)
13
proofs, or acceptance that the Augusta Human Resources Director and GMEBS deem
appropriate. Service credit purchased hereunder will be counted as Credited Service for
purposes of computing the amount of benefits payable and meeting the minimum service
requirements for vesting and benefit eligibility, except as otherwise provided in this Section
or Section 7.34 below (concerning withdrawal of contributions).
7.27(b) Application to Purchase Service Credit. A Participant who wishes to purchase
prior service credit may apply for such purchase by completing and submitting to the
Human Resources Director an application form provided for such purpose. Participants
will be responsible for providing the Human Resources Director with any information or
documentation that the Human Resources Director deems necessary to establish that the
Participant’s service is eligible for purchase under Section 7.27(a) above.
7.27(c) Annual Window Period for Application: July 1 – August 31. In order to purchase
service credit, Participants must submit the application referred to in Section 7.27(b) above
within the two-month period beginning July 1 and ending August 31. If a Participant fails
to submit a completed application to purchase service credit within the designated window
period, the Participant will not be permitted to purchase service credit until the next year’s
window period for application. Participants may not apply to purchase service credit after
termination of employment.
7.27(d) Human Resources Director’s Confirmation of Service Eligible for Purchase. The
Human Resources Director will certify on the Participant’s application to purchase service
credit the number of years and months of prior full-time Service that are eligible for
purchase under Section 7.27(a) above.
7.27(e) Participant Must Pay Fee for Cost Study. In connection with their application to
purchase service credit, Participants may be required to pay a fee (to be set by Augusta-
Richmond County) for completion of the cost study to determine the cost to purchase the
Participant’s eligible prior service credit. This fee must be submitted with the Participant’s
application before the end of the annual window period referred to in Section 7.27(c)
above.
7.27(f) Actuarial Study to Determine Cost of Purchase.
If the Participant’s application to purchase prior service credit (and the cost study fee) are
submitted within the two-month window period for application, and if the Participant’s
application to purchase is approved by the Human Resources Director, a cost study will be
undertaken as soon as reasonably practicable after the close of the application window
period to determine the actuarial cost relating to the Participant’s prior service that is
eligible for purchase.
7.27(g) Lump Sum Payment Required Within 120 Days After Receipt of Cost Study
Results. Upon completion of the cost study, the Human Resources Director will notify the
Participant of the lump sum amount required to purchase prior service credit, as reflected
in the cost study. Within 120 days after receipt of said notice, the Participant shall remit
said lump sum amount in the form and manner required by Sections 7.27(h)-(j), the
Human Resources Director, and GMEBS. The Participant may remit less than the full
lump amount necessary to purchase all of the prior service credit which is eligible for
Attachment number 3
Page 13 of 25
Item # 19
(Amended April, 2009)
14
purchase, in which case the percentage of service credit awarded will be equal to the
percentage of the full amount remitted. The Human Resources Director shall have the
authority to extend the 120-day time period for payment of lump sum amounts required to
purchase service credit if, for reasons outside the control of the Participant, payment
cannot be made within the 120-day period. However, the time limit for payment will not be
extended any later than the start of the next annual two-month window period for
application (see Section 7.27(c) above).
7.27(h) Method of Payment. To the extent permitted by the Internal Revenue Code and
regulations issued thereunder, the lump sum amount referred to in Section 7.27(g) above
may be paid via one or more of the following sources: (1) a direct trustee-to-trustee
transfer from a 401(a) qualified retirement plan, governmental 457(b) deferred
compensation plan or a 403(b) tax sheltered annuity; (2) a qualified rollover from a
governmental 457(b) plan, 401(a) qualified plan, 403(a) annuity plan, or a 408(a)(b)
individual retirement account or annuity (traditional IRA); or (3) a lump sum contribution
of after-tax funds. Participants shall be solely responsible for effecting the payment
referred to herein. Participants will not be permitted to purchase credit via payroll
deduction.
7.27(i) Limitation on Amount of Lump Sum Payment. If the lump sum amount referred to
in Section 7.27(g) is paid via any method other than as described under Section 7.27(h)(1)
or 7.27(h)(2) above, then the Participant shall not be permitted to contribute to the plan in
any calendar year an amount which exceeds any applicable limit specified in Internal
Revenue Code Section 415.
7.27(j) IRC 415, Other Limitations. Notwithstanding any other provision of the Adoption
Agreement or this Addendum to the contrary, the Plan will not accept and shall return
without interest any contribution (or portion of a contribution) made to purchase service
credit if such contribution would result in a violation of the applicable limitations established
under Internal Revenue Code §415(b), (c), or (n) or any other provision of law or the Plan, or
if it is later determined that the Participant’s prior service is not eligible for purchase, and any
prior service credit attributable to said contribution or portion of a contribution will be
forfeited.
7.27(k) Return of Contributions. Contributions made to purchase prior service credit shall
be used to fund retirement and death benefits payable under the Plan relating to such
credit. Contributions shall not otherwise be refundable to the Participant or any other
person, except as otherwise provided in Section 7.34 (concerning withdrawal of
contributions).
7.27(l) Definition of Actuarial Cost. The cost to purchase qualifying prior service credit
shall be determined based upon the actuarial cost of said prior service credit. In applying
the provisions of the Adoption Agreement and this Addendum concerning the purchase of
prior service credit, and notwithstanding any provision of the Adoption Agreement to the
contrary, the term "actuarial cost of prior service credit" means the present value of
projected additional benefits relating to such prior service credit, as determined based on
factors supplied by the GMEBS actuary and calculated using the actuarial assumptions
and methods employed in performing the Employer’s annual plan valuation.
Attachment number 3
Page 14 of 25
Item # 19
(Amended April, 2009)
15
7.27(m) Additional Payment for Future Benefit Enhancements. Following adoption by
Augusta-Richmond County of a future benefit enhancement, Participants who have
previously purchased credit for prior service and who wish to be covered by any such
future benefit enhancement under the Plan may be required by Augusta-Richmond County
to pay an additional amount equal to the additional actuarial cost attributable to the
benefit enhancement (e.g., an increase in the benefit formula) as applied to service credit
which has previously been purchased by the Participant. If such additional amount
necessary to fund future benefit enhancements is not paid by the Participant within 120
days after the Participant receives notice of the required payment from Augusta-Richmond
County and prior to termination of employment, the benefit enhancement will not apply
with respect to any period of service credit previously purchased by the Participant.
7.28 Disability Retirement Benefits. Disability retirement benefits under this Plan shall be
administered in accordance with the provisions of the GMEBS Master Plan, except as
otherwise provided in this Section or Section 7.29 below (concerning disability benefits for
Class 6 Participants). If a Participant (other than a Class 6 Participant) is not disabled in
accordance with the GMEBS Master Plan Article II, Section 19(a) definition solely because
he lacks the quarters of Social Security coverage required to receive disability insurance
benefits under the Federal Social Security Act, as amended, Disability shall mean a
physical or mental disability of a Participant if the Pension Committee shall determine that
he is permanently incapacitated on the basis of a certificate signed by a physician selected
and engaged by the Participant, stating that: (1) such Participant is permanently and
totally physically or mentally disabled by anatomical, physiological, or psychological
abnormalities that are demonstrable by medically acceptable clinical and laboratory
diagnostic techniques, so as to be prevented from engaging in any occupation or
employment whatsoever for remuneration or profit; (2) such disability commenced on a
specified date during the period of the Participant’s employment with Augusta, Georgia;
(3) such disability will be permanent and continuous during the remainder of the
Participant’s life; and (4) such disability was not self-inflicted, incurred in military service,
incurred in the commission of a felonious enterprise, or the result of the use of narcotics or
drugs or habitual use of alcohol. The Pension Committee shall have the right to require the
Participant who applies for Disability Retirement or who is receiving Disability Retirement
benefits to be examined by a physician chosen by the Pension Committee to confirm the
Participant’s initial disability or continuation of disability. Should the physician chosen by
the Pension Committee not confirm the Participant’s initial disability or continuation of
disability, then such physician and the physician selected by the Participant shall select a
third physician by mutual agreement, who shall determine finally and unalterably whether
the Participant is disabled as defined herein.
7.29 Certain Old 1977 DB Plan Provisions Preserved for Class 6 Participants
7.29(a) Class 6 Interest on Employee Contributions. Notwithstanding any provision of this
Plan to the contrary, for Class 6 Participants interest shall be credited on Employee
Contributions from the January 1 next following the date of which such Contributions are
made until the earlier of: (a) the date of termination of employment for any reason; and (b)
Attachment number 3
Page 15 of 25
Item # 19
(Amended April, 2009)
16
the Participant’s Normal Retirement Date, with such interest compounded annually at the
rate of 5% per annum.
7.29(b) Class 6 Early Retirement Factors. Notwithstanding any provision of this Plan to
the contrary, for Class 6 Participants, the monthly Early Retirement benefit shall be
computed in the same manner as the Normal Retirement benefit, but the benefit shall be
reduced by 5/12% for each complete month by which the Early Retirement Date of a
Participate precedes his Normal Retirement Date or Alternative Normal Retirement Date
(age 65, or age 62 if the Participant has 25 years of Credited Service).
7.29(c) Class 6 Disability Retirement
7.29(c)(1) Employment-Connected Disability. A Class 6 Participant may retire with a
Disability Retirement benefit under the Plan if he becomes totally and permanently
disabled with a “Disability” as defined in GMEBS Master Plan Article II, Section 19 (based
on Social Security disability determination, except where Participant has insufficient
quarters of Social Security coverage) from a cause arising out of and in the course of
employment, as determined by the Pension Committee. If Master Plan Article II, Section
19(b) applies (due to insufficient quarters of Social Security coverage) and the physician
chosen by the Pension Committee does not confirm the Participant’s disability, then such
physician and the physician chosen by the Participant shall select a third physician by
mutual agreement, who shall determine finally whether the Participant is disabled within
the definition of GMEBS Master Plan Article II, Section 19(b). Payment of the Disability
Retirement benefit to Class 6 Participants shall be governed by the following provisions of
this Section 7.29(c), notwithstanding any other provision of the GMEBS Master Plan to the
contrary.
7.29(c)(2) Class 6 Non-Admissible Causes of Disability. Notwithstanding anything in this
Section 7.29(c) or the Master Plan to the contrary, a Class 6 Participant shall not be
entitled to receive any Disability Retirement benefit if the Pension Committee determines
that the Participant’s disability is a result of any of the following: excessive and habitual
use by the Participant of drugs or narcotics; injury or disease sustained by the Participant
while willfully participating in acts of violence, riots, civil insurrections, or while
committing a criminal offense; injury or disease sustained by the Participant while serving
in any armed forces or as the result of warfare; injury or disease sustained by the
Participant after his employment has terminated; injury or disease sustained by the
Participant while working for anyone other than Augusta-Richmond County and directly
attributable to such employment; or intentional, self-inflicted injury.
7.29(c)(3) Class 6 – Continuing Examination. Once each year after commencement of
Disability Retirement benefits, the Pension Committee may require proof of the continued
total and permanent disability of the Class 6 Participant. The decision of the Pension
Committee on all such questions shall be final and binding.
7.29(c)(4) Class 6 - Amount of Employment-Connected Disability Retirement Benefit. The
monthly retirement benefit payable to a Class 6 Participant on his Disability Retirement
Date, if he is entitled to an employment-connected disability benefit under Section
7.29(c)(1) above, shall be 1/12 of fifty-percent (50%) of his Final Average Earnings
Attachment number 3
Page 16 of 25
Item # 19
(Amended April, 2009)
17
determined as of his Disability Retirement Date, reduced by any monthly payment received
under worker’s compensation law (as determined by the Human Resources Director and
reported to GMEBS), or if worker’s compensation is paid in a lump-sum payment, the
monthly payments otherwise payable to the Participant under the Plan shall be reduced by
an amount which equitably adjusts, as determined by the Human Resources Director, for
the amount to which the Participant is eligible under worker’s compensation.
7.29(c)(5) Class 6 - Payment of Employment-Connected Disability Retirement Benefit.
The retirement benefit to which a Class 6 Participant is entitled in the event of Disability
shall be payable on the first day of each month. The first payment shall be made on the
Participant’s Disability Retirement Date and the last payment shall be the payment due
next preceding the earlier of (a) the Participant’s date of death, or (b) the cessation of his
Disability prior to his Normal Retirement Date. The Disability Retirement Date shall be
the first day of the month which coincides with or next follows the date the Pension
Committee approves payment of the disability benefit.
7.29(c)(6) Class 6 - Termination of Disability Retirement Benefit. If a Class 6 Participant’s
Disability ceases prior to his Normal Retirement Date and he does not become reemployed
by Augusta-Richmond County within 60 days after his recovery, all rights of the
Participant in and to a Disability Retirement benefit shall cease and he shall be entitled to:
1) an Early Retirement benefit, if he had satisfied the requirements for early retirement as
of the date on inception of his Total and Permanent Disability, or 2) a Normal Retirement
benefit, if he has satisfied the requirements for Normal Retirement. Either such benefit
shall be based on his Credited Service and Final Average Earnings as of the date of
inception of the Participant’s Disability. If the Participant’s Disability ceases, his
employment will be deemed to have been continuous, provided that the period beginning
with the first month for which he received a disability payment and ending with the date of
reemployment will not be considered as Credited Service for purposes of the Plan.
7.29(c)(7) Class 6 Non-Employment Connected Disability; 5 Year Eligibility Requirement.
If a Class 6 Participant becomes Disabled from a cause: (1) not arising out of and in the
course of his employment and (2) other than specified in Section 7.29(c)(2) above
(concerning non-admissible causes of disability) after the completion of five (5) or more
years of Credited Service, he shall be entitled to a Disability Retirement benefit in
accordance with Sections 7.29(c)(8)-(10) below.
7.29(c)(8) Class 6 Retirement Date, Proof of Non-Employment Connected Disability. The
Disability Retirement Date of a Participant shall be the date defined in Section 7.29(c)(5)
above. Proof of Disability shall be the same as that required in Sections 7.29(c)(1)-(3)
above.
7.29(c)(9) Class 6 Amount of Non-Employment Connected Disability Benefit; Accrued
Benefit. In the case of a non-employment connected Disability, the monthly retirement
benefit payable to a Participant on his Disability Retirement Date shall be an amount equal
to 1/12 of 1% of his Final Average Earnings multiplied by his Credited Service up to his
Disability Retirement Date, reduced by any monthly payment received under worker’s
compensation law (as determined by the Human Resources Director and reported to
GMEBS), or if worker’s compensation is paid in a lump-sum payment, the monthly
Attachment number 3
Page 17 of 25
Item # 19
(Amended April, 2009)
18
payments otherwise payable to the Participant under the Plan shall be reduced by an
amount which equitably adjusts, as determined by the Human Resources Director, for the
amount to which the Participant is eligible under worker’s compensation.
7.29(c)(10) Class 6 Payment of Non-Employment Connected Disability Benefit;
Termination of Benefits. The provisions of Sections 7.29(c)(5) and 7.29(c)(6) above
concerning payment and termination of Disability Retirement Benefits shall also apply to
Class 6 Participants who are receiving non-employment connected Disability Retirement
benefits.
7.29(d) Class 6 Pre-Retirement Death Benefits (In-Service Death Benefits Only; No
Terminated Vested Death Benefit)
7.29(d)(1) Class 6 Duty-Connected Death; 25% of Final Average Earnings Payable to
Spouse/Minor Children. If the employment of a Class 6 Participant is terminated by
reason of his death while actively performing the prescribed duties of his job and not
resulting from any misconduct or willful negligence of the Participant, as determined by
the Pension Committee, the surviving Spouse as defined in GMEBS Master Plan Article II,
Section 56 (if any) of such deceased Participant will receive a monthly benefit equal to 1/12
of twenty-five (25%) of the Participant’s Final Average Earnings as of the date of death.
Such benefit will commence on the first day of the month following the last payment of:
any monthly benefits provided under state worker’s compensation law (as determined by
the Human Resources Director and reported to GMEBS) or if worker’s compensation
benefits are paid in lump-sum amount, the last monthly payment which would otherwise be
payable if such lump-sum payment is equitably adjusted on the basis of the monthly
amount to which the Participant would be entitled under state worker’s compensation law,
as determined by the Human Resources Director and reported to GMEBS. The monthly
benefit shall be payable until the Spouse of the deceased Participant dies or remarries;
provided however, that in the event of the Spouse’s death while a Minor Child or Minor
Children (as defined in GMEBS Master Plan Article II, Section 9, except that the age of
majority shall be 18) of the deceased Participant survive, the monthly benefit otherwise
payable to the Spouse shall continue for the benefit of such Minor Child or Children, in
equal monthly shares, until the earlier of marriage, death, or attainment of age 18 as to
each child. If the Class 6 Participant does not leave a surviving Spouse but leaves a
surviving Minor Child or Minor Children, the legal guardian of such child(ren) shall
receive on their behalf the benefit that would have otherwise been payable to the Spouse,
divided into equal monthly shares for the surviving Minor Child(ren), and payable until
the earlier of marriage, death, or attainment of age 18 as to each child. If no Spouse or
Minor Child(ren) survive the deceased Participant, a lump-sum cash amount equal to the
total amount of the Participant’s employee contributions with interest shall be paid to the
Participant’s Pre-Retirement Beneficiary as determined under the GMEBS Master Plan,
or if there is no Pre-Retirement Beneficiary, to the Participant’s estate.
7.29(d)(2) Class 6 Non-Duty Connected Death (Return of Contributions Only). If the
employment of a Class 6 Participant is terminated by reason of his death prior to his
Normal Retirement Date and such death was not the result of the Participant actively
performing the prescribed duties of his job, as determined by the Pension Committee, there
shall be payable to his surviving Spouse (as defined in GMEBS Master Plan Article II,
Attachment number 3
Page 18 of 25
Item # 19
(Amended April, 2009)
19
Section 56) or, if no Spouse survives the Participant, then to his Pre-Retirement Beneficiary
(as determined under the GMEBS Master Plan), a lump-sum cash amount equal to the
total amount of the Participant’s employee contributions with interest. If there is no
surviving Spouse or Pre-Retirement Beneficiary, said amount will be paid to the
Participant’s estate.
7.29(e) Grandfathered 415 Limit for Class 6 and Class 5. In accordance with Internal
Revenue Code Section 415(b)(10), notwithstanding any provision of the Master Plan to the
contrary, with respect to Class 5 and Class 6 Participants who became participants in the
1977 DB Plan before January 1, 1990, the maximum annual benefit payable in accordance
with the IRC 415 benefit limitations contained in the Master Plan shall not be less than
such Participant’s Accrued Benefit under this Plan (as determined without regard to any
plan amendment made after October 14, 1987).
7.29(f) Vesting for Class 6 and Class 5 Department Heads. A Class 5 or Class 6 Participant
who was appointed a department head by Richmond County prior to January 1, 2008 shall
be 100% vested, notwithstanding the 5-year vesting requirement otherwise applicable
under the Plan.
7.30 Definition of Earnings for Purposes of Determining Employee Contributions and
Benefits. For purposes of administering the Plan, “Earnings” shall be as defined in
GMEBS Master Plan Article II, Section 22, but shall not include compensation for
reimbursed expenses, severance pay, or lump sum vacation pay.
7.31 Benefits Payable As of 1st of the Month for the Month. Notwithstanding any provision
of the GMEBS Master Plan to the contrary, retirement benefits (including Normal
Retirement, Early Retirement, and Disability Retirement Benefits) and death benefits shall
be payable on the first day of the month for the month (rather than the last day).
7.32 COLA Applied as of February 1. Notwithstanding any provision of the GMEBS
Master Plan to the contrary, the annual cost-of-living adjustment provided for in the
Adoption Agreement will be applied as of February 1 each year (with February payment).
The cost-of-living adjustment will otherwise be determined in accordance with the GMEBS
Master Plan and the COLA provisions of the Adoption Agreement.
7.33 Interest on Employee Contributions. Except as otherwise provided in the Adoption
Agreement and this Addendum with respect to Participants in Classes 2, 4, and 6, employee
contributions shall be credited with interest at the rate of 5% per annum, compounded
annually.
7.34 Effect of Withdrawal of Employee Contributions. If a Participant terminates Service
with Augusta after January 1, 2008 and he withdraws or receives a refund of his employee
contributions to this Plan following said termination (including employer and employee
contributions transferred to this Plan from the DC plan, any employee contributions made
to the 1977 Plan, any employee contributions made under the old or new GMEBS Plan,
and/or any contributions made to purchase prior service credit), then the Participant will
forfeit for himself, his heirs and assigns all of his rights, title, and interest in the Plan in
accordance with Master Plan Article XIII, Section 3, except as otherwise provided in this
Attachment number 3
Page 19 of 25
Item # 19
(Amended April, 2009)
20
Section with respect to repayment in the event of reemployment. A partial withdrawal or
refund of employee contributions is not permitted. A Participant may not withdraw his
employee contributions as long as he remains in Service and he may not borrow against his
employee contributions at any time. Notwithstanding any provision of the Master Plan to
the contrary, if a Participant withdraws his employee contributions after January 1, 2008,
and if he later returns to Service with Augusta as an Eligible Employee, then any service
credit or benefit amount forfeited by virtue of the withdrawal or refund may be reinstated,
provided that within six (6) months after his reemployment date (or prior to his
termination date following reemployment, if earlier), he repays to this Plan in a lump sum
any and all amounts previously withdrawn or refunded, plus interest calculated at the rate
of 8% per annum. Partial repayment is not permitted. In no event will the time the
Participant was absent be taken into account in calculating the amount of any benefit
payable under this Plan. Said Participants will also be required to satisfy the break in
service requirements of Article IV, Section 6 of the Master Plan, if applicable.
7.35 Public Safety Retirement by Age 70. Public Safety Personnel (as defined on p. 6 of the
Adoption Agreement) shall not delay their Retirement beyond age seventy (70).
7.36 Treatment of Classes for Whom Participation is Optional
7.36(a) Initially Employed After October 1, 2007. This provision applies only with respect
to the classes for whom participation is optional (see Adoption Agreement pp. 9-10). If an
Eligible Employee is initially employed or initially takes office with Augusta-Richmond
County (with no prior service for Augusta-Richmond County) as an elected or appointed
member of the Governing Authority (member of the Board of Commissioners of Augusta-
Richmond County), Administrator, Assistant Administrator, Department Director,
Assistant Department Director, or Law Department General Counsel or Law Department
staff attorney after October 1, 2007, he must make an irrevocable election whether to
participate in this Plan or the DC Plan, (as amended and restated effective January 1, 2008
and subject to any future amendments) in accordance with the 30-day election time limit
and other procedures referred to on p. 9 of the Adoption Agreement. If he fails or refuses
to make an election within the 30-day time limit, it will be deemed an irrevocable election
to participate in this Plan (not the DC Plan). If the Employee is initially employed between
October 1, 2007 and January 1, 2008 and he elects (affirmatively or by default) to
participate in this Plan rather than the DC Plan, the provisions of Addendum Section 7.16
(concerning commencement of employee contributions and credit for service prior to
January 1, 2008) will apply. If he elects (affirmatively or by default) to participate in this
Plan rather than the DC Plan, then in the event he terminates or leaves office and later
returns to Service with Augusta-Richmond County as an Eligible Employee, he will be
required to participate in this Plan upon reemployment, and will be subject to the break in
service provisions (if applicable) and other applicable provisions of this Plan concerning
reemployment. If he elects to participate in the DC Plan (rather than this Plan) as provided
in the Adoption Agreement, then in the event he terminates or leaves office and later
returns to Service with Augusta-Richmond County as an Eligible Employee, he will not be
able to make a plan election upon his reemployment and he will be required to participate
in this Plan, notwithstanding his prior election to participate in the DC Plan. In such case,
he will not receive any credit under this Plan with respect to Service with Augusta-
Attachment number 3
Page 20 of 25
Item # 19
(Amended April, 2009)
21
Richmond County prior to said reemployment date for any purpose (vesting, benefit
eligibility, or benefit computation), except as otherwise permitted under Addendum Section
7.27 above (concerning service credit purchases).
7.36(b) Employed as of October 1, 2007; Return to Service After Election
Elected or appointed members of the Governing Authority, the Administrator, Assistant
Administrators, Department Directors, Assistant Department Directors, Law Department
General Counsel and Law Department staff attorneys who are employed or in office as of
October 1, 2007 will be bound by their plan election made (affirmatively or by default) in
accordance with and subject to Addendum Sections 7.11-7.15 (unless they are a member of
Class 8 in which case participation under the new GMEBS Plan will be mandatory).
However, in the event they terminate or leave office after January 1, 2008 and later return
to Service with Augusta-Richmond County as an Eligible Employee, they will not be
permitted to make a plan election upon return to Service and will be required to
participate under the terms of the new GMEBS Plan applicable to Class 9 Employees,
notwithstanding any prior election, in the same manner and subject to the same conditions
as other Employees who have made an election (affirmatively or by default) during the
election period referred to in Section 7.11 (see Addendum Section 7.19, 7.21, or 7.23 as
applicable).
7.36(c) Reemployed After October 1, 2007; No Election Opportunity
Subject to any applicable election limitations under the Internal Revenue Code, if a former
Employee who is not employed as of October 1, 2007 (not including those who have had an
election opportunity (See Addendum Sections 7.11, 7.36(a) and 7.36(b) above)) returns to
Service with Augusta-Richmond County after October 1, 2007 as an Eligible Employee and
as an elected or appointed member of the Governing Authority, Administrator, Assistant
Administrator, Department Director, Assistant Department Director, Law Department
General Counsel or Law Department staff attorney, he must make an irrevocable election
within the 30-day election period referred to on p. 9 of the Adoption Agreement to
participate in accordance with and subject to either: 1) the terms of the new GMEBS DB
Plan applicable to Class 9; or 2) the DC Plan as amended and restated effective January 1,
2008, subject to any future plan amendments. Said returning Employees who last
participated under the 1977 DB Plan may elect to participate under the terms of the new
GMEBS DB Plan applicable to Class 6, or the terms of the new GMEBS DB Plan
applicable to Class 9, or the DC Plan). If the Employee fails or refuses to make an election
within the 30-day time limit, it will be deemed an irrevocable election to participate under
the terms of the new GMEBS DB Plan applicable to Class 9. If the Employee elects
(affirmatively or by default) to participate in the new GMEBS DB Plan, he will not receive
any credit under this Plan with respect to Service with Augusta-Richmond County prior to
said return to Service for any purpose (vesting, benefit eligibility, or benefit computation),
except as otherwise permitted under Section 7.27 above (concerning service credit
purchases). However, the provisions of Addendum Section 7.20 concerning the effect of
prior withdrawal or refund of employee contributions shall apply to returning former 1977
DB Plan participants who participate in the new GMEBS DB Plan upon return to Service.
The provisions of Addendum Section 7.22 concerning the effect of withdrawal or refund of
employee contributions shall apply to returning former GMEBS Plan participants who
participate in the new GMEBS DB Plan with respect to employee contributions withdrawn
before said return. In the event the Employee terminates or leaves office after making said
Attachment number 3
Page 21 of 25
Item # 19
(Amended April, 2009)
22
election, and he later returns to Service with Augusta-Richmond County as an Eligible
Employee, he will not be able to make a plan election upon his reemployment and he will
be required to participate under the terms of the new GMEBS Plan applicable to Class 9
Employees, notwithstanding any prior election. He will not receive any credit under this
Plan with respect to Service while a participant under the DC Plan prior to said
reemployment date for any purpose (vesting, benefit eligibility, or benefit computation),
except as otherwise permitted under Section 7.27 above (concerning service credit
purchases) and the provisions of Section 7.34 (concerning the effect of withdrawal of
employee contributions) will apply with respect to those who have previously elected to
participate in the new GMEBS DB Plan.
7.37 Treatment of Tax Commissioner’s Office Employees. Employees initially employed or
rehired after October 1, 2007 as employees of the Augusta-Richmond County Tax
Commissioner’s office will be eligible to participate in this Plan only if they are considered
“Regular Employees” as defined in the Augusta-Richmond County Personnel Policies, and
only if they meet the GMEBS Master Plan definition of “Employee” and this Plan’s
definition of “Eligible Employee.” If the Employee satisfies these requirements,
participation in this Plan will be mandatory and the Employee will commence participation
in this Plan after he satisfies the 30-day waiting period in accordance with Section 7.17
above. However, if the Employee elects to participate in the Employees Retirement System
of Georgia (ERS) within the 180-day time limit (or other prescribed time limit) for said
election, then the Employee’s participation in this Plan will be terminated retroactively to
the date that participation commenced, and any contributions the Employee made to this
Plan will be refunded. Augusta will notify GMEBS if an Employee of the Tax
Commissioner’s Office elects to participate in the ERS plan as soon as reasonably
practicable after the Employee makes such election. Former Employees of the Augusta-
Richmond County Tax Commissioner’s office who are rehired after October 1, 2007 into a
department other than Augusta-Richmond County Tax Commissioner’s office shall be
governed by the terms of the new GMEBS DB Plan applicable to Class 9 Employees.
7.38 Plan Year Change for GMEBS Plan. Notwithstanding the Plan Year election in the
Adoption Agreement, prior to January 1, 2008, the Plan Year for the Employer’s GMEBS
defined benefit plan was (1) the twelve (12) month periods beginning each March 1 through
the following February 29, ending with February 28, 2007; and (2) the short Plan Year
starting on March 1, 2007 and ending on December 31, 2007.
7. 39 IRC 401(a)(17) Limit Applied to Short Plan Year. For purposes of applying the IRC
401(a)(17) limit on annual Earnings that can be taken into account under the GMEBS
defined benefit Plan (the Plan), annual earnings means Earnings during the Plan Year or
such other consecutive twelve (12) month period over which Earnings are otherwise
determined under the Plan (the determination period). The 401(a)(17) cost-of-living
adjustment for a calendar year applies to annual earnings for the determination period
that begins with or within such a calendar year. For the short Plan Year applicable to the
Plan, the annual earnings limit is an amount equal to the otherwise applicable earnings
limit, multiplied by a fraction, the numerator of which is the number of months in the short
Plan Year, and the denominator of which is twelve (12).
Attachment number 3
Page 22 of 25
Item # 19
(Amended April, 2009)
23
7.40 Amendment with Respect to 1977 DB Plan Provisions. Notwithstanding Master Plan
Article XVIII, with respect to provisions of the Plan relating to the merged 1977 DB Plan,
effective on an after January 1, 2008, the Employer shall have the right at any time to
amend the Plan, subject to approval of such amendment by the GMEBS Board; provided,
however, that no such amendment shall authorize or permit any part of the Trust Fund to
be diverted to purposes other than the exclusive benefit of Participants and their
beneficiaries; and further provided, that no amendment shall have the effect of revesting in
the Employer an portion of the Trust Fund expect such amounts which remain in Fund
after termination of the Plan and after all liabilities under the Plan have been satisfied.
7.41 Actions by Augusta-Richmond County to Facilitate Transfer. Augusta will make every
reasonable effort to assure that its staff, contract professionals, and vendors cooperate with
GMEBS to facilitate the transfer of assets and plan administration from the 1977 DB Plan
and the 1998 DC Plan to GMEBS as of January 1, 2008. Augusta will provide GMEBS
with records and information reasonably requested or necessary to facilitate the timely
transfer of Plan administration and assets, including but not limited to the following
information and records on active employees, terminated employees and beneficiaries:
name, address, social security number, birth date, years and months of credited service as
of January 1, 2008, accrued monthly normal retirement benefits, employee account
balances (including earnings), beneficiary designation forms, retirement or death benefit
applications, direct deposit forms, participant tax withholding forms, and 1099 tax
reporting information for 2007. In particular with respect to terminated vested
participants under the 1977 Plan (as of January 1, 2008), Augusta will provide a listing
indicating the amount of each such terminated participant’s accrued normal retirement
benefit under the 1977 Plan, and their normal retirement eligibility date. Benefits will be
paid to said terminated participants based upon said information (unless the participant
returns to Service with Augusta after January 1, 2008). Augusta will also provide GMEBS
with the information and documents included in the retirement plan conversion timeline by
January 1, 2008, and it will complete any IRS filings that GMEBS reasonably requests in
order to protect the 401(a)-qualified status of the GMEBS volume submitter plan or to
confirm the 401(a)-qualified status of the new Augusta Adoption Agreement or Addendum.
7.42 Immediate Vesting for Senior Executive Service (SES) Participants; Additional
Service Credit for SES Participants in Case of Reduction in Force.
7.42(a) Immediate Vesting for Senior Executive Service (SES) Participants –
Notwithstanding any provision in the Adoption Agreement or this Addendum to the
contrary, Participants in this Plan who hold a senior executive service position listed
subsection 7.42(c) below on or after January 1, 2009 will be considered immediately vested
in their accrued normal retirement benefit under this Plan, including any portion thereof
that is attributable to non-SES Credited Service (see also AA p. 28). If an individual holds
a SES position but is not a Participant in this Plan, this subsection shall not apply.
7.42(b) Additional Service Credit for Certain SES Participants - Notwithstanding any
provision in the Adoption Agreement or this Addendum to the contrary and provided the
requirements of this subsection 7.42(b) are satisfied, Participants in this Plan who are
involuntarily terminated from employment with Augusta-Richmond County due to a layoff
Attachment number 3
Page 23 of 25
Item # 19
(Amended April, 2009)
24
or reduction in force on or after January 1, 2009 while holding a senior executive service
(SES) position listed in subsection 7.42(c) below will be treated as having an additional five
(5) years of Credited Service (in addition to their actual years of Credited Service) for
purposes of computing the amount of any retirement or pre-retirement death benefit
payable to or on behalf of the Participant under this Plan, and for purposes of meeting the
minimum service requirements for retirement and pre-retirement death benefit eligibility
under this Plan. In order to be eligible for the additional five (5) years of Credited Service
under this subsection 7.42(b), the following requirements must also be satisfied: (1) The
Participant’s termination of employment must not be related to the Participant’s conduct,
as determined by the Human Resources Director; (2) the Participant must not return to
employment with Augusta-Richmond County for at least one (1) year following
termination of employment; (3) the Participant must execute any and all waivers and/or
releases required by Augusta-Richmond County in connection with the layoff or reduction
in force; and (4) the Human Resources Director must provide GMEBS with written
certification of the Participant’s eligibility for additional Credited Service under this
subsection 7.42. If an individual is not a Participant in this Plan upon termination of
employment, this subsection shall not apply.
7.42(c) Senior Executive Service (SES) Positions
POSITION DEPARTMENT
Director Information Technology
Director Board of Elections
Director Recreation-Administration
Director Human Relations
Director Daniel Field
Director Animal Control
Director Water & Sewer Administration
Director Facilities Maintenance – General Government
Chief Appraiser Tax Assessor
Director Transit Operations
Director Public Works – Solid Waste
Director Public Works – Highways and Streets
Warden Richmond County Correctional Institution
Director Human Resources
Director Procurement
Director Building Inspections
Director Emergency Telephone Response
Director Community Development
Fire Chief Fire Department
Director Emergency Management Agency
Director Airport-Bush Field
Deputy Administrator Administrator
Administrator Administrator
General Counsel Law Department
Disadvantaged Business Enterprise Coordinator Disadvantaged Business Enterprise
Equal Employment Opportunity Coordinator Equal Employment Opportunity
Clerk of Commission Clerk of Commission
Attachment number 3
Page 24 of 25
Item # 19
(Amended April, 2009)
25
The Addendum to the Adoption Agreement previously approved by the
Augusta-Richmond County Commission on December 18, 2007 is hereby
repealed and shall be superseded by this amended Addendum. The terms of
this amended Addendum to the Adoption Agreement are approved by the
Augusta-Richmond County Commission this ________ day of _____________,
2009.
Attest: AUGUSTA-RICHMOND COUNTY
_________________________ ____________________________________
Clerk Mayor
(SEAL)
Approved:
__________________________
City-County Attorney
The terms of the foregoing Addendum are approved by the Board of
Trustees of the Georgia Municipal Employees Benefit System.
IN WITNESS WHEREOF, the Board of Trustees of the Georgia
Municipal Employees Benefit System has caused its Seal and the signatures of
its duly authorized officers to be affixed this ______ day of
__________________________, 20____.
Board of Trustees
Georgia Municipal Employees
Benefit System
(SEAL)
____________________________________
Secretary
Attachment number 3
Page 25 of 25
Item # 19
THE SEGAL COMPANY
2018 Powers Ferry Road, Suite 850 Atlanta, GA 30339-5003
T 678.306.3100 F 678.306.3190 www.segalco.com
Benefits, Compensation and HR Consulting ATLANTA BOSTON CALGARY CHICAGO CLEVELAND DENVER HARTFORD HOUSTON LOS ANGELES
MINNEAPOLIS NEW ORLEANS NEW YORK PHILADELPHIA PHOENIX PRINCETON RALEIGH SAN FRANCISCO TORONTO WASHINGTON, DC
Multinational Group of Actuaries and Consultants BARCELONA BRUSSELS DUBLIN GENEVA HAMBURG JOHANNESBURG LONDON MELBOURNE
MEXICO CITY OSLO PARIS
March 13, 2009
Mr. Randy Logan
Employee Benefits Counselor
Georgia Municipal Association
201 Pryor Street, SW
Atlanta, Georgia 30303
RE: Benefit Study for the City of Augusta
Dear Randy,
As requested, we have developed the impact on plan funding of a benefit improvement for the City of
Augusta Retirement Plan to grant five years of additional service to all directors. This service would
apply to benefit crediting, vesting and eligibility. We received a list of 17 directors, 12 of which were
active in the census data as of November 1, 2008.
The data, financial information, assumptions, and plan provisions for the November 1, 2008 valuation
were used to develop these results.
When determining the Recommended Contribution, the total level dollar amortization is adjusted, if
necessary, to be within a corridor of the 10-year and the 30-year amortization of the
unfunded/(surplus) actuarial accrued liability. The chart on the following page provides a summary of
the impact that adding these changes would have on plan costs and the recommended contribution.
If you have any questions or need additional information please let us know.
Sincerely,
Leon F. (Rocky) Joyner, Jr., FCA, ASA, MAAA, EA Jeanette R. Cooper, FSA, MAAA, EA
Vice President and Actuary Consulting Actuary
7088322v1/07074.003
Attachment number 4
Page 1 of 2
Item # 19
2
Current
Plan
Current Recommended Contribution
Recommended Contribution as of November 1, 2008 $2,909,068
Covered Payroll $60,618,181
% of Covered Payroll 4.80%
Impact of Benefit Improvement
Cost of Benefit Improvement --
% of Covered Payroll --
Total Plan Cost of Benefit Improvement
$ Amount (Recommended Contribution + Cost of Benefit
Improvement)--
% of Covered Payroll --
Funding Elements
Normal Cost with Expenses $1,315,120
Actuarial Value of Assets $48,945,634
Actuarial Accrued Liability $64,678,455
Unfunded Actuarial Accrued Liability $15,732,821
Funded Ratio 75.68%
$43,019
$60,618,181
$2,952,087
4.87%
75.21%
$65,079,766
$16,134,132
$1,318,637
$48,945,634
0.07%
Directors
4.80%
$2,909,068
service to
City of Augusta
Benefit Studies
Summary of Results
Grant 5 years
Attachment number 4
Page 2 of 2
Item # 19
Commission Meeting Agenda
5/19/2009 2:00 PM
Approve awarding of contract for RFP #09-089A to Bailey’s Communications for paging services.
Department:Information Technology
Caption:Motion to approve awarding of contract for RFP #09-089A to Bailey’s
Communications for paging services for the City of Augusta. (Approved
by Public Safety Committee May 11, 2009)
Background:Paging services are used by many city departments. The services are used
for contacting personnel on call, for 911 emergency notifications, and to
contact personnel who do not carry a cell phone. Currently, Augusta utilizes
one hundred eighty six (186) pagers.
Analysis:Bailey’s is the only vendor to meet all of the City’s requirements in their
response to the request for proposal. Bailey’s proposal was the only
qualifying bidder to provide all required documentation in accordance with
Procurement policies and procedures. Bailey’s Communications is also the
only local vendor providing its own paging tower infrastructure, local stores,
and repair facilities in the Augusta-Richmond County area. Compared to out
of state and out of area vendor return for repair policies and procedures
regarding turn-around time and equipment replacement. Bailey’s is the sole
provider able to respond in a matter of hours verses the 24 or more hours
from non-local vendors. Other areas considered where the amount of
coordination time Augusta personnel would have to dedicate to packaging,
sending, receiving, and tracking shipped equipment. Additional
consideration was given to shipping costs. Being the sole vendor of this size,
capability and based on previous experience through contracting with this
provider we request Bailey’s Communications be selected as the paging
provider for the City of Augusta.
Financial Impact:Approximately $1,000.00 per month.
Alternatives:N/A
Recommendation:Approve awarding the paging services contract to Bailey’s
Communications.
Funds are Available in
the Following
Accounts:
Funds are available in each Departments Operating Budget.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 20
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Attachment number 1
Page 1 of 3
Item # 20
Attachment number 1
Page 2 of 3
Item # 20
Attachment number 1
Page 3 of 3
Item # 20
Attachment number 2
Page 1 of 1
Item # 20
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Attachment number 3
Page 1 of 1
Item # 20
Maximum
Points
Bailey's Communications
2418 Peach Orchard Road
Augusta, GA 30906
1 - Ability to meet ARC requirements and
expectations - 10 10
2 - Cost effective rate plans and service
options - 10 8.6
3 - Coverage areas -
20 18.6
4 - Quality of network -
20 19.6
5 - Quality of support services and
personnel -20 20
6 - Technology -
10 9.6
7 - Completeness of proposal -
10 10
Total 100 96.4
Comments:
Cumulative Evaluation Sheet
RFP Item #09-089A Paging Services
for the City of Augusta - Information Technology Department
Wednesday, April 22, 2009
Attachment number 4
Page 1 of 1
Item # 20
Attachment number 5
Page 1 of 1
Item # 20
Attachment number 6
Page 1 of 2
Item # 20
Attachment number 6
Page 2 of 2
Item # 20
BAILEY’S COMMUNICATION
2418 PEACH ORCHARD ROAD
AUGUSTA, GA 30906
ATTN: RALPH NEHLSEN
AT &T
3435 WRIGHTSBORO ROAD STE C8
AUGUSTA, GA 30909
ATTN: DEBBIE BYRD
AMERICAN MESSAGING
P. O. BOX 551751
FORT LAUDERDALE, FL 33355
ATTN: SUSAN CRESPO
T K’S PAGING & CELLULAR
1565 – 15TH STREET
AUGUSTA, GA 30901
PROPAGE
112 KEY DR.
BRUNSWICK, GA 31520
AMERICAN MESSAGING
1720 LAKEPOINTE DRIVE
LEWISVILLE, TX 75057
ATTN: STEPHANIE CAPERS
USA MOBILITY
P. O. BOX 660770
DALLAS, TX 752666-0770
AQUIS COMMUNICATIONS
100 N. CONSTITUTION DR.
YORKTOWN, VA 23692
AEG GROUP
34021 N US HIGHWAY 45
GRAYSLAKE, IL 60030
ATTN: ALINA JIAN
Tameka Allen
Information Technology
Kevin Luce
Information Technology
Gary Hewitt
Information Technology
RFP 09-089A Paging Services mailed
March 27, 2009
RFP 09-089A
Paging Services
Information Technology
RFP Open: Tues 4/14/09 @ 11:00 a.m.
Attachment number 7
Page 1 of 1
Item # 20
Commission Meeting Agenda
5/19/2009 2:00 PM
Approve the purchase of security Gate at CBWDC
Department:Richmond County Sheriff's Office
Caption:Motion to approve the purchase of a security gate at Charles B. Webster
Detention Center. (Approve by Public Safety Committee May 11,
2009)
Background:The security gates were installed during the building phase at CBWDC.
Replacement gates have been necessary due to ear and tear and cost of
repairs. Currently the main security gate is been repaired weekly and is
subject to be irrepairable shortly.
Analysis:It is not cost affective to continue reparing this piece of equpment due to the
age and continually daily use. The gate was put out for bid in 2008 and the
Proceurement Dept. has approved this purchase due to the vendor holding
his price at $39,525.00.
Financial Impact:Funds are available in 324-05-1120-53-19120/201-15-0400-53-19120
Alternatives:None
Recommendation:Approve the purchase of the new gate in the amount of $39525.00 that was
initially approved by the Commission on 03/18/2008.
Funds are Available in
the Following
Accounts:
324-05-1120-53-19120/201-15-0400-53-19120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Commission Meeting Agenda
5/19/2009 2:00 PM
Request for Funding For GSAR Training
Department:Fire, Chief Howard Willis
Caption:Motion to approve and amend the budget for use of Augusta Fire
Department fund balance residuals to fund 100% reimbursable rescue
training cost associated with GEMA Grant. (Approved by Public Safety
Committee May 11, 2009)
Background:In February of 2008, the Augusta fire Department was offered a
$1,275,000.00 grant from the Georgia Emergency Management Agency to
establish a specialized search and rescue team, referred to as a GSAR team,
to be based in Augusta and be available to support the 24 counties located in
GEMA’s Region 3, in which Augusta is located, upon request. This grant is
to cover the cost of a response vehicle, the necessary rescue equipment and
the specialized training for members of this rescue squad. Establishment of
this team is part of the Department of Homeland Security’s plan to assist
local jurisdictions to build and enhance capabilities to prevent, protect
against, respond to and recover from terroristic attacks and other
catastrophic emergencies. The Augusta Commission voted to ratify the grant
award agreement between the Augusta Fire Department and Georgia
Emergency Management Agency on February 19, 2008.
Analysis:Under the terms of the grant, all equipment and the vehicle to transport this
equipment would be purchased by the Georgia Emergency Management
Agency utilizing established state contracts and delivered to the Augusta fire
Department, where the vehicle and equipment will be housed. The cost of
the vehicle and equipment is $1,100,000.00. The remainder of the grant
funding is for the training of the team members in the specialized rescue
protocols that are mandated for this team. These protocols include technical
rope rescue, confined space rescue, structural collapse search and rescue and
trench rescue. Under the terms of the grant, the Augusta Fire Department
will be responsible for providing this training. This will entail us contracting
with training agencies that provide training and certification in these rescue
protocols. The budgeted amount for training in this grant was originally
$175,000.00. Due to increased cost of this training, GEMA has increased
this funding to $215,000.00. GEMA requires that this training be paid for by
the Augusta Fire Department and then be 100% reimbursed to us when
completed and proper documentation being sent to GEMA in the form of a
cancelled check from the vendor and a copy of the original Purchase Order.
The required $215,000.00 is not available in the Fire Department’s 2009
operating budget. We are requesting that we be allowed to transfer a
maximum of $215,000.00 from the Fire Department fund balance into the
2009 operating budget to pay for the required training. When reimbursement
from GEMA is received, that funding along with any unused fund balance
funds allocated for this project will be returned to the Fire Department fund
Cover Memo
Item # 22
balance.
Financial Impact:The cost of training for the Augusta Fire Department GSAR team is
estimated at $215,000.00. The funds used for this training will be
reimbursed 100% to the Fire DEpartment by the Georgia Emergency
Management Agency.
Alternatives:None at this time
Recommendation:Approve the use of Fire Department fund balance residuals which at this
time is $3,047,190.00 to fund the training cost of Augusta Fire Department
GSAR team.
Funds are Available in
the Following
Accounts:
Available in the Fire Department fund balance reserves.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1
Page 1 of 1
Item # 22
Attachment number 2
Page 1 of 1
Item # 22
Commission Meeting Agenda
5/19/2009 2:00 PM
2009 Utilities Construction Backhoe
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of two backhoe/loaders for the Utilities
Department-Construction Division. (Approved by Finance Committee
May 11,2009)
Background:The Augusta Utilities Department requests the purchase of two
backhoe/loaders to replace older units that are beyond their useful life
range. The new units will replace asset numbers 995008, a 1999 model, and
985011, a 1998 model. These units are in dire need of replacement due to
age and also safety concerns. Evaluations of the backhoes are attached for
review, both meet the replacement criteria.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes
back from five vendors, three of which were deemed “non compliant” for
incorrect paperwork. A review of the bids received show the following
results for the compliant bidders (tab sheet is attached for review): Bid Item:
09-075, (1) Border Equipment Co. = $69,925 each; (2) Low country
Machinery Inc. = Did not meet required bid specifications.
Financial Impact:The total cost of this equipment is $139,850.00 which is available in the
Utilities Department’s Capital Outlay.
Alternatives:1) Approve the purchase, 2)Disapprove the purchase.
Recommendation:Approve the request to purchase two backhoe/loaders from Border
Equipment Co. for $69,925.00 each
Funds are Available in
the Following
Accounts:
506-04-3410-54-22510-Utilities Construction Division Capital Outlay for
Heavy Equipment
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 23
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Attachment number 1
Page 1 of 1
Item # 23
Attachment number 2
Page 1 of 2
Item # 23
Attachment number 2
Page 2 of 2
Item # 23
2009 BACKHOE/LOADER
BID 09-075 Low Country Tractor & Border Metrac Yancey
Machinery Equipment Equipment Equipment Brothers
Year 2008 Non-Compliant 2009 Non-Compliant Non-Compliant
Brand JCB Case
Model 3CX 590 SM Plus
Bid Price $0.00 $0.00 $69,925.00 $0.00 $0.00
Total Bid Price $0.00 $0.00 $139,850.00 $0.00 $0.00
Delivery Date 90 Days 60 Days
Did not meet bid
requirement-Section One,
Item 3.01- 2009 model
required.
UTILITIES - C&M - RUBBER TIRE BACKHOE - BID OPENING 03/20/09 @ 11:00
Attachment number 3
Page 1 of 1
Item # 23
Invitation To Bid
Sealed bids will be received at this office until Friday, March 20, 2009 @ 11:00 a.m. for furnishing:
Bid Item #09-074 Portable Vacuum/Valve Exerciser System for Fleet Department
Bid Item #09-075 Hydraulically Operated Rubber Tire Backhoe/Loader for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 12, 19, 26, March 5, 2009
Metro Courier February 18, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 4
Page 1 of 1
Item # 23
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Attachment number 5
Page 1 of 1
Item # 23
Hertz Equipment Rental Corp
2017 Rawley Road
Augusta, GA 30906
Neff Rental
2325 Tubman Home Road
Augusta, GA 30906
RSC Equipment Rental
3521 Mike Padgett Highway
Augusta, GA 30906
W H Reeves Co, Inc
3860 Sullivan-Hartsfield Road
Evans, GA 30809
Rock & Dirt
P.O. Box 489
Crossville, TN 38557
Bobcat of Augusta
2803 Wylds Road
Augusta, GA 30906
Blanchard Equipment Co
138 Georgia Highway 80 W
Waynesboro, GA 30830
Ron Crowden
Augusta Fleet Department
Russell Sanders
Augusta Fleet Department
Yvonne Gentry
Augusta DBE Office
Bid Item #09-075
Hydraulically Operated Rubber Tire BH
For Augusta Fleet Department
Bid Due Fri 03/20/09 @ 11:00 A.M.
Attachment number 6
Page 1 of 1
Item # 23
Attachment number 7
Page 1 of 1
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Commission Meeting Agenda
5/19/2009 2:00 PM
ADSI Moving Systems Inc.
Department:Clerk of Commission
Caption:Motion to approve a request from ADSI Moving Systems, Inc. regarding a
refund of taxes for the years 2007 and 2008. (Approved by Finance
Committee May 11, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 24
Attachment number 1
Page 1 of 1
Item # 24
Commission Meeting Agenda
5/19/2009 2:00 PM
Consider waiving penalty on 10 outstanding tax bills.
Department:Steven Kendrick - Tax Commissioner's Office
Caption:Motion to deny a request from Mr. Jugal K. Purohit regarding a waiver of
penalty on ten (10) tax bills due to national economic conditions.
(Approved by Finance Committee May 11, 2009)
Background:Mr. Purohit came into this office on March 9, 2009 requesting penalty be
waived on 10 tax bills.
Analysis:The amount of penalty Mr. Purohit is requesting to be waived is far above
authorization of this office.
Financial Impact:$12,337.10 - All penalty on all 10 bills.
Alternatives:Waive all penalty. Waive a portion of the penalty. Waive none of the
penalty.
Recommendation:This office has no recommendation.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 25
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Commission Meeting Agenda
5/19/2009 2:00 PM
FPL Food LLC
Department:Clerk of Commission
Caption:Consider a request from FPL Food, LLC regarding a waiver of interest
and/or penalties on their 2008 property taxes. (No recommendation from
Finance Committee May 11, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Item # 26
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Commission Meeting Agenda
5/19/2009 2:00 PM
Ming F. Lin
Department:Clerk of Commission
Caption:Consider a request from Mr. Ming F. Lin regarding a refund of taxes for the
years 2006 through 2008 on property located at 3008 Mistletoe Avenue. (No
recommendation from Finance Committee May 11, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 27
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Commission Meeting Agenda
5/19/2009 2:00 PM
ORDINANCE TO AMEND SECTION 2-5-5 OF CHAPTER 5 OF THE CODE, "THEFT PREVENTION”
Department:Finance
Caption:Motion to approve an Ordinance to amend Article 1, Section 2-5-5 of
Chapter 5 of Title II of the Augusta-Richmond County Code, called
"Chapter 5 Theft Prevention"; to provide clarity regarding the use of
personal identification numbers for new and existing covered accounts and;
to provide an effective date; and for other purposes allowed by law.
(Approved by Finance Committee May 11, 2009)
Background:On December 16, 2008, in accordance with Federal Trade Commission
regulations, Augusta-Richmond County passed Ordinance 7101 which
amended the Augusta, GA Code to create a new chapter five, called
“Chapter 5 Theft Prevention”. Chapter 5 adopted Identity Theft Rules
requiring the creation of certain policies relating to the use of consumer
reports, address discrepancy and the detection, prevention and mitigation of
identity theft. Since the adoption of Chapter 5, the Utilities Department and
the Finance Department have been working to implement the requirements
of Chapter 5 in an efficient and effective manner. Article 1, Section 2-5-5
of Chapter 5, called “Process of Establishing a Covered Account”, contains
a provision requiring each covered account number to be assigned apersonal
identification number (PIN) that is unique to each account.
Analysis:The Utilities Department and the Finance Department have determined that
the use of PIN numbers for every covered account is not an efficient means
of theft prevention for Augusta-Richmond County at this time.
Financial Impact:No financial impact is anticipated, unless this Code amendment is not
adopted.
Alternatives:Decline to pass this amendment.
Recommendation:Pass this Code amendment.
Funds are Available in
the Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:Cover Memo
Item # 28
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND ARTICLE 1, SECTION 2-5-5 OF CHAPTER 5 OF TITLE II
OF THE AUGUSTA-RICHMOND COUNTY CODE &$//(' ³&+$37(5 THEFT
PREVENTION´; TO PROVIDE CLARITY REGARDING THE USE OF PERSONAL
IDENTIFICATION NUMBERS FOR NEW AND EXISTING COVERED ACCOUNTS
AND; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES ALLOWED
BY LAW.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME, THAT THE AUGUSTA-RICHMOND
COUNTY CODE BE AMENDED AS FOLLOWS:
WHEREAS on December 16, 2008, in accordance with Federal Trade Commission regulations,
Augusta-Richmond County passed Ordinance 7101 which amended the AUGUSTA, GA CODE to create a
QHZFKDSWHUILYHFDOOHG³&KDSWHU7KHIW3UHYHQWLRQ´;
WHEREAS Chapter 5 adopted Identity Theft Rules requiring the creation of certain policies relating to
the use of consumer reports, address discrepancy and the detection, prevention and mitigation of
identity theft;
WHEREAS since the adoption of Chapter 5, the Utilities Department and the Finance Department have
been working to implement the requirements of Chapter 5 in an efficient and effective manner;
WHEREAS Article 1, Section 2-5-5 RI&KDSWHUFDOOHG³Process of Establishing a Covered Account´
contains a provision requiring each covered account number to be assigned a personal identification
number (PIN) that is unique to each account;
WHEREAS The Utilities Department and the Finance Department have determined that the use of PIN
numbers for every covered account is not an efficient means of theft prevention for Augusta-Richmond
County at this time and;
WHEREAS the duly elected governing authority of Augusta-Richmond County is the Mayor and
council thereof;
NOW therefore be it ordained that the AUGUSTA, GA CODE is hereby amended by striking Sub-part (2)
of Section 2-5-5 RI$UWLFOHRI&KDSWHUFDOOHG³Process of Establishing a Covered Account´DV
follows:
Sec. 2-5-5. Process of Establishing a Covered Account.
(1) As a precondition to opening a covered account in Augusta-Richmond County, each applicant
shall provide Augusta-Richmond County with personal identifying information of the customer:
a valid government issued identification card containing a photograph of the customer or, for
customerV ZKR DUH QRW QDWXUDO SHUVRQV D SKRWRJUDSK RI WKH FXVWRPHU¶V DJHQW RSHQLQJWKH
account. In addition, if requested by an Augusta-Richmond County department, such applicant
shall also provide any information necessary for the department providing the service for which WKHFRYHUHGDFFRXQWLVFUHDWHGWRDFFHVVWKHDSSOLFDQW¶VFRQVXPHUFUHGLWUHSRUWTo the extent
Attachment number 1
Page 1 of 3
Item # 28
possible, such information shall be entered directly into Augusta-5LFKPRQG&RXQW\¶s computer
system and shall not otherwise be recorded.
(2) Each account shall be assigned an account number and personal identification number (PIN)
which shall be unique to that account. Augusta-Richmond County may utilize computer software
to randomly generate assigned PINs and to encrypt account numbers and PINs.
Attachment number 1
Page 2 of 3
Item # 28
The preamble to this ordinance is hereby incorporated into this ordinance as if set out fully herein.
All ordinances and parts of ordinances in conflict herewith are hereby expressly repealed.
The adoption date of this ordinance is ____________________, 2009.
The effective date of this ordinance is May 1, 2009.
Adopted this ___ day of ___________, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta-Richmond County Commission on
_________________, 2009 and that such Ordinance have not been modified or rescinded as of the
date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance
which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
Attachment number 1
Page 3 of 3
Item # 28
Commission Meeting Agenda
5/19/2009 2:00 PM
Request from Olin Corp. for refund of penalty and interest.
Department:Steven Kendrick - Tax Commissioner
Caption:Consider a request by the Olin Corporation that penalty and interest be
refunded on 5 2008 tax bills. (No recommendation from Finance
Committee May 11, 2009)
Background:The Tax Commissioner received a letter from Olin Corporation dated April
2, 2009 (copy included with this agenda item) explaining the issues that led
up to penalty and interest being charged. The letter states that Olin Corp.
has never been late on any of these bills in the past and that is true with the
exception of one of the bills, and that happened to be the result of a returne
mail issue (quickly corrected) in 2005.
Analysis:The refund of penalty and interest far exceeds the authorization of this
office.
Financial Impact:$36,266.50 - Penalty $10,879.95 - Interest
Alternatives:Waive all penalty & interest. Waive a portion of both. Waive one or the
other. Waive none of the penalty or interest.
Recommendation:This office has no recommendation.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 29
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Commission Meeting Agenda
5/19/2009 2:00 PM
Settlement Resolution
Department:Law
Caption:Motion to approve a Resolution authorizing the settlement of all claims
related to the real property of Patricia Pace located 3416 Applejack Terrace,
Augusta, GA; an amendment by the attorney to change the amount to
$41,882.47 to reflect an award of costs to the City in the amount of
$6,117.53 in prior litigation that was damaged; authorizing the City
Administrator to disburse the amount of $41,882.47; waiving Augusta-
Richmond County Code of Ordinances sections in conflict for this instance
only; and for other purposes. (Approved by Finance Committee May 11,
2009)
Background:On or about December 8, 2008, personnel from the Augusta Utilities
Department were repairing a broken water main on Apple Jack
Terrace. After repairing the water main, it was necessary for the workers to
“bleed the line” to remove all the debris and air which had accumulated in
the line. Normally, a fire hydrant nearby is opened for this
purpose. However, there was no nearby fire hydrant so the workers opened
up two lines to residences at their water meters. The lines are opened up
right before the water meter so the resident does not get charged for the
water that is used to clean out the line. One of the residences, 3416 Apple
Jack Terrace, belonged to Patricia Pace. Apparently, this is a rental home
that Ms. Pace was making some repairs to in order to be prepared to be
rented as Section 8 housing. The water was previoulsy turned off at this
location at the customer’s request. The workers had to turn the water back
on to this location in order to bleed the line at her water meter. After
bleeding the line at the water meter at 3416 Apple Jack Terrace and at the
residence located at 3418 Apple Jack Terrace, the workers were supposed to
turn the water back off at 3416 Apple Jack Terrace (This was confirmed
with the Utilities Department.) However, apparently the water was not
turned back off.
Analysis:On or about December 17, 2008, the homeowner, Patricia Pace, went to the
house and noticed that the house was flooded and that water was still
flooding into the house through an upstairs bathroom that apparently had a
open pipe as it was in the process of undergoing repairs. Apparently, she
called the Utilities Department and reported it and requested that the water
be turned off. Unfortunately, it was several hours before anyone responded
and turned the water off. By that time, as far as can be determined, water
had been leaking into the house for perhaps as many as nine days.
Financial Impact:
It appears from all the evidence that the cause of the flooding of the house
was the Utilities Department employees not turning the water back off to the
Cover Memo
Item # 30
residence. Although they indicated that they have never had to turn the
water back on as it was already on, records indicate that the customer had
previously called and requested that the water be turned off and apparently
that was done and there were no water bills for the period of time in
question. Therefore the only logical explanation is that the water was turned
on for the bleeding process but was not turned back off. Repair estimates,
including mold restoration, total $46,007.93. These estimates were obtained
by the Risk Management Department from vendors routinely used for these
purposes. Approximately $10,000 has already been expended by Augusta-
Richmond County for the clean up process. In addition, Ms. Pace claimed
increased power bills as a result of fans installed by the clean up crew in an
attempt to dry the house out. She also is claiming loss of rent in the amount
of $650 per month beginning January 1 because the house was scheduled to
be rented as Section 8 housing beginning the first of this year. Those
amounts were compromised to arrive at a total settlement figure of $48,000.
Alternatives:Deny the motion for settlement.
Recommendation:Under the circumstances, it is recommended by the legal and the Risk
Management Departments that Augusta-Richmond County enter into this
settlement which has already been approved and accepted by Ms. Pace.
Funds are Available in
the Following
Accounts:
General Fund
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Commission Meeting Agenda
5/19/2009 2:00 PM
Approve GMP on Judicial Center
Department:Public Services Department - Facilities Management Division
Caption:Motion to approve the Guaranteed Maximum Price (GMP) in the amount of
$47,038,942.00 for Potts Construction to build the Augusta Judicial Center
currently under construction. (Approved by Engineering Services
Committee May 11, 2009)
Background:Potts Construction was selected under RFQ 07-180 as the Judicial Center
Project’s Construction Manager at Risk. This project is under construction at
an accelerated pace to take advantage of current market conditions to arrive
at the best product for the lowest cost. The estimated cost for construction
has been refined as each step of the design is completed. The GMP is for the
scope of work as originally defined upon issuance of the Notice to Proceed.
There have been unforeseen conditions occurring during the site grading and
underground work as is typical of any project in an urban setting in an older
city. There are additional costs which will be incurred on these items.
Analysis:The proposed GMP has been reviewed and is consistent with the current
market and owner instructions.
Financial Impact:The total construction contract amount will not exceed $
Alternatives:1. Approve the Guaranteed Maximum Price (GMP) in the amount of $ for
Potts Construction to build the Augusta Judicial Center currently under
construction. 2. Do not approve the GMP.
Recommendation:#1. Approve the Guaranteed Maximum Price (GMP) in the amount of $ for
Potts Construction to complete the Augusta Judicial Center currently under
construction.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT:#325-05-1120/209251104 -
Object Code 5413130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 31
Administrator.
Clerk of Commission
Cover Memo
Item # 31
Attachment number 1
Page 1 of 1
Item # 31
Commission Meeting Agenda
5/19/2009 2:00 PM
Repair Cave-in at the Municipal Golf Course
Department:Public Services Department - Maintenance Division
Caption:Motion to award bid to L-J., Inc. (sole bidder) in the amount of $196,120.72
for the removal and replacement of 200' of failed CMP at the Municipal
Golf Course. Approve under emergency conditions as the pipe would only
continue to fail while acquiring bids. The Contractor has been given a
"Notice to Proceed" under an emergency basis. (Approved by Engineering
Services Committee May 11, 2009)
Background:The 200' of deteriorated pipe runs from the adjacent detention pond,
underneath the cart path, and connects with the First Tee golf course.
Failure to correct this failed pipe could potentially also cause damage to the
First Tee golf course.
Analysis:Without immediate attention, the failed 36" pipe will continue to deteriorate
and cause further damage to the adjacent golf course, and repair costs will
surely rise.
Financial Impact:Funds are available in SPLOST IV, Grading and Drainage.
Alternatives:1. Award bid to L-J., Inc. (sole bidder) in the amount of $196,120.72 for the
removal and replacement of 200' of failed CMP at the Municipal Golf
Course. Approve under emergency conditions as the pipe would only
continue to fail while acquiring bids. The Contractor has been given a
"Notice to Proceed" under an emergency basis. 2. None recommended
Recommendation:#1. Award bid to L-J., Inc. (sole bidder) in the amount of $196,120.72 for
the removal and replacement of 200' of failed CMP at the Municipal Golf
Course. Approve under emergency conditions as the pipe would only
continue to fail while acquiring bids. The Contractor has been given a
"Notice to Proceed" under an emergency basis.
Funds are Available in
the Following
Accounts:
Funds are available in Grading and Drainage Account #324-04-
1110/201824021
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 32
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 32
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Commission Meeting Agenda
5/19/2009 2:00 PM
St Sebastian Way/Green St/15th St CPB-SA3
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to approve Capital Project Budget and Supplemental Agreement
Number Three as requested by the Engineering Department with Heath &
Lineback Engineers, Inc. in the amount of $64,580 for revisions extending
the work on 15th Street from Broad Street to Reynolds Street; design of 14
additional retaining walls to minimize impacts to properties and 2 additional
bridges; GDOT mandate to use a preapproved street lighting consultant for
final street lighting plans; design of traffic signals at 3 additional
intersections; and creation of final shop drawings on the St. Sebastian
Way/Greene Street/15th Street project, CPB #324-041110-
202824003. Funds are available in the project engineering account.
(Approved by Engineering Services Committee May 11, 2009)
Background:This is a Georgia Department of Transportation (GDOT) project that will
extend St. Sebastian Street on new location from Walton Way to Riverwatch
Parkway and provide connectivity to Broad Street. The Engineering
Department is responsible for development of the Preliminary Engineering
activities with reimbursement from GDOT equal to 80%. The Engineering
Department hired the firm of Heath & Lineback Engineers, Inc., to develop
the Preliminary Engineering activities. GDOT is reimbursing the
Engineering Department for the right of way acquisition costs and is
funding the construction cost. The project was awarded to Sunbelt
Structures, Inc. on April 9, 2008 at the low bid of $30,306,988.79.
Analysis:The Notice to Proceed to begin the preliminary engineering activities on this
project was issued to Heath & Lineback on February 10, 2000 and was
scheduled to be completed in2004The original scope of work was based on
the design of 4 bridges and 4retaining walls. The final design for this project
involved 6 bridges (increase of 2) and 18 retaining walls (increase of 14).
The additional retaining walls minimized impacts to property owners. The
original scope of work on 15th Street was from Butt Memorial Bridge to
Broad Street. The revised, approved limits of work on 15th Street were
extended to Reynolds Street. This included 3 additional intersections which
had to have their traffic signals redesigned to accommodate the additional
traffic lanes. When the original scope of work was agreed upon, it was not a
GDOT requirement that the street lighting design consultants had to be
preapproved by GDOT. GDOT changed its guidelines concerning this late
in the schedule of this project. The street lighting sub-consultant that Heath
& Lineback was originally using was not on the GDOT prequalified list.
Heath & Lineback had to change to a street lighting design consultant that
was prequalified with GDOT which resulted in additional compensation
costs that were not budget for by Heath & Lineback. The changes to the
original scope of work have also created additional shop drawing review
Cover Memo
Item # 33
costs
Financial Impact:Heath & Lineback, Inc. has proposed a total cost of $64,580 or these
additional services. $32,092 for the design of 2 additional bridges, 14
additional retaining walls and the costs associated with extending the 15th
Street project limits to Reynolds Street; $17,000 in additional funds to
reimburse the GDOT mandated street lighting design consultant; and
$15,488 in additional shop drawing costs. On March 13, 2009 GDOT agreed
to reimburse the Engineering Department 80% of all of the costs except for
the 15,488 for the review of the shop drawings. GDOT advised that cost will
be considered when the actual invoices are submitted for payment.
Alternatives:1) Approve Capital Project Budget and Supplemental Agreement Number
Three as requested by the Engineering Department with Heath & Lineback
Engineers, Inc. in the amount of $64,580 for revisions extending the work
on 15th Street from Broad Street to Reynolds Street; design of 14 additional
retaining walls to minimize impacts to properties and 2 additional bridges;
GDOT mandate to use a preapproved street lighting consultant for final
street lighting plans; design of traffic signals at 3 additional intersections;
and creation of final shop drawings on the St. Sebastian Way/Greene
Street/15th Street project, CPB #324-041110-202824003. Funds are
available in the project engineering account. 2) Do not approve the request
and jeopardize any future business opportunities with this reputable
Engineering Firm.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5212115/202824003-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 33
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Commission Meeting Agenda
5/19/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on May 5, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 34
Commission Meeting Agenda
5/19/2009 2:00 PM
Board of Health
Department:
Caption:Consider the following recommendtions from the Tenth District of the
Georgia Nurses Association for the appointment of one (1) to the Richmond
County Board of Health Cathy Green, Margaret Tuck and Pat Lynch-
Hayes.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 35
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Item # 35
Commission Meeting Agenda
5/19/2009 2:00 PM
Coliseum Authority appointments
Department:
Caption:Approve Commission appointments to the Augusta-Richmond County
Coliseum Authority.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 36
Commission Meeting Agenda
5/19/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 37