HomeMy WebLinkAbout2009-04-21-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
4/21/2009
2:00 PM
INVOCATION:
Reverend Alfred McClendon, Associate Pastor, Friendship Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Georgia Association of Floodplain Management
A. Congratulations! Terri Turner 2009 Outstanding Floodplain Manager for the State of
Georgia.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Mr. Larry Fryer. RE: Request to erect a statue of Dr. Martin Luther King, Jr. at the
corner of James Brown Blvd. and Walton Way and name the site Martin L. King, Jr.
Scenic Community Park.
Attachments
C. Mr. Thom Steele. RE: Lack of police patrols on McNutt Way due to
residents residing on a dirt road.
Attachments
CONSENT AGENDA
(Items 1-37)
PLANNING
1. Z-09-12 – A request for concurrence with the Augusta-Richmond County Planning
Commission to approve a petition by Joseph Shanks, on behalf of Tony Dowdy, a
requesting a Special Exception to establish a Family Personal Care Home per
Section 26-1 (H) of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing .26 acres and is known as 1962 Neptune
Drive. (Tax Map 122-4-202-00-0) DISTRICT 6
Attachments
2. Z-09-14 – A request for concurrence with the Augusta-Richmond County Planning
Commission to approve with the following conditions 1) the only development other
than uses allowed in the A (Agriculture) zone is to be a luxury apartment or
condominium complex; 2) if the clients of the petitioner do not close on the property
within one year of zoning approval, than the zoning classification shall revert to Zone
A (Agriculture); and 3) the development shall meet or exceed the requirements of the
Augusta-Richmond County Tree Ordinance and contain all amenities expected of a
luxury apartment complex in this area; a petition by Flournoy Development, on behalf
of MEM Real Estate LLC, a requesting a modification of conditions on a 2008
rezoning case (Z-08-46) affecting property located on the northeast right-of-way line
of Flowing Wells Road, 147 feet, more or less, north of Elm Avenue and containing
approximately 34 acres. (Part of Tax Map 029-0-045-00-0) DISTRICT 3
Attachments
3. Z-09-15 – A request for concurrence with the Augusta-Richmond County Planning
Commission to approve a petition by Flournoy Development, on behalf of MEM
Real Estate LLC, a requesting a change of zoning from Zone R-3B (Multiple Family
Residential) with conditions to Zone A (Agriculture) affecting described below:
Tract A - located on the northeast right-of-way line of Flowing Wells Road, 1,293
feet, more or less, north of Elm Avenue containing approximately 27 acres. (Part of
Tax Map 029-0-045-00-0) DISTRICT 3 Tract B - located on the southwest right-of-
way line of Interstate Parkway 1,673 feet, more or less, southwest of Wheeler
Road containing approximately 11 acres. (Part of Tax Map 029-0-045-00-0)
DISTRICT 3
Attachments
4. Z-09-17 – A request for concurrence with the Augusta-Richmond County Planning
Commission to approve with the condition that there not be more than 6 vehicles for
sale on the property at any one time; a petition by William F. Franke III, on behalf of
Wilma Clifford, requesting a change of zoning from Zone B-1 (Neighborhood
Business) to Zone B-2 (General Business) affecting property containing .49 acres
and known as 3090 Deans Bridge Road. (Tax Map 096-2-185-00-0) DISTRICT 6
Attachments
PUBLIC SERVICES
5. Motion to approve selection of W. K. Dickson as airport consultant. (Approved by
Public Services Committee April 13, 2009)
Attachments
6. Motion to approve New Application: A. N. - 09 - 74: request by Harenderjit Singh
for an on premise consumption Liquor, Beer & Wine license to be used in
connection with Palmetto Hospitality DBA Sheraton Augusta Hotel located at 1069
Stevens Creek Rd. There will be Dance. There will be Sunday Sales. District 7. Super
District 10. (Approved by Public Services Committee April 13, 2009)
Attachments
7. Motion to approve New Ownership: A. N. 09 - 75: request by Antonio Harden for an
on premise consumption Liquor, Beer & Wine license to be used in connection with
Attachments
Club Pure located at 813 Broad St. There will be Dance. District 1. District 9.
(Approved by Public Services Committee April 13, 2009)
8. Motion to approve New Ownership: A. N. 09 - 76: request by Keenjee Alvarado for
an on premise consumption Liquor, Beer & Wine license to be used in connection
with Augusta Peach Restaurant & Lounge located at 1082 Bertram Rd. There will be
Dance. District 7. Super District 10. (Approved by Public Services Committee
April 13, 2009)
Attachments
9. Motion to approve forfeiture of Surety Bond for Mr. Monroe Anderson, d/b/a
Professionals Unlimited. (Approved by Public Services Committee April 13,
2009)
Attachments
10. Motion to accept two Tourism Grants from Augusta Convention and Visitors Bureau
and to approve a budget amendment accordingly. (Approved by Public Services
Committee April 13, 2009)
Attachments
ADMINISTRATIVE SERVICES
11. Motion to approve the reprogramming of $820,108.62 in Community Development
Block Grant (CDBG) Funds, $130,838.62 in HOME funds and $20,000 in Emergency
Shelter Grant (ESG) Funds. (Approved by Administrative Services Committee
March 9, 2009)
Attachments
12. Motion to approve an Ordinance providing for the demolition of certain unsafe and
uninhabitable structures in the Turpin Hill Neighborhood:1608 Luckey Street, 1732
Luckey Street, 1598 ½ Lee Beard Way, (District 2, Super District 9); May Park
Neighborhood: 26 Taylor Street, 28 Taylor Street, (District 1, Super District 9);
Laney-Walker Neighborhood: 1253 Pine Street, 1235 Pine Street, (District 1, Super
District 9); South Augusta Neighborhood: 2149 Veterans Drive, (District 5, Super
District 9); AND WAIVE 2ND READING (Approved by Administrative Services
Committee April 13, 2009).
Attachments
13. Motion to authorize Augusta Utilities to add eight new positions to serve Fort
Gordon and increasing customer demands. (Approved by Administrative and
Engineering Services Committees April 13, 2009)
Attachments
FINANCE
14. Motion to approve the replacement of 1 work detail van for Solid Waste Department.
(Approved by Finance Committee April 13, 2009)
Attachments
15. Motion to approve the replacement of 1 utility body, crew truck for the Utilities
Department-Construction and Maintenance Division. (Approved by Finance
Committee April 13, 2009)
Attachments
16. Motion to approve the purchase of 1 compact pickup truck and 2 full size pickup
trucks for the Utilities Department-Construction & Maintenance Division and Fort
Gordon. (Approved by Finance Committee April 13, 2009)
Attachments
17. Motion to approve the purchase of 1 forklift for the Utilities Department-
Administration Division. (Approved by Finance Committee April 13, 2009)
Attachments
18. Motion to approve the purchase of 1 small tractor with front end loader for the
Utilities Department-Raw Water Pumping Station. (Approved by Finance
Committee April 21, 2009)
Attachments
19. Motion to approve/ratify authorization letter for the purchase of Open Top Roll-
Off Containers and Flatbed Rolloff from the lowest compliant bidder, Lewis Steel
Works, for the Solid Waste Department. (Approved by Finance Committee April
13, 2009)
Attachments
20. Motion to approve a request from the Salvation Army to purchase City properties.
(Approved by Finance Committee April 13, 2009)
Attachments
21. Motion to approve abatement of all County Ad Valorem Taxes on Land Bank owned
property. (Approved by Finance Committee April 13, 2009)
Attachments
ENGINEERING SERVICES
22. Motion to approve Amendment No. 13 (Year 2009 Agreement Modifications) to
Agreement with OMI for a 2009 Budget cost of $7,513,768.80 and Reconciliation of
2008 Operating Costs. (Funded by Account No. 506043310-5211110) (Approved by
Engineering Services Committee March 23, 2009 - postponed from April 1
Commission meeting)
Attachments
23. Motion to approve Georgia Power Company easement #10879 for a distribution line
on the J. B. Messerly WWTP property. (Approved by Engineering Services
Committee April 13, 2009)
Attachments
24. Motion to authorize condemnation to acquire title of a portion of property for right of
way, permanent easement and temporary driveway easement for the Alexander Drive
Project, (Parcel 31, tax map 013-1, parcel 002-03) 1040 Alexander Drive. (Approved
by Engineering Services Committee April 13, 2009)
Attachments
25. Motion to approve a Professional Services Agreement with the consulting firm
McKim & Creed for the Evaluation of Alternatives for Operations of Water Pollution
Control Facilities and Programs. (Approved by Engineering Services Committee
April 13, 2009)
Attachments
26. Motion to amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270. (Approved by Engineering
Services Committe April 13, 2009)
Attachments
27. Motion to approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering and Augusta Utilities Departments for
Manchester Subdivision, Section One, Phase One. (Approved by Engineering
Services Committee April 13, 2009)
Attachments
28. Motion to approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering and Augusta Utilities Departments for
Manchester Subdivision, Section One, Phase Two. (Approved by Engineering
Services Committee April 13,2009)
Attachments
29. Motion to approve an ordinance to amend Augusta-Richmond County, Ga. Code,
Section 5-2-45 to clarify multi-family dwelling water and sewer rates; to repeal all
ordinances and parts of ordinance in conflict herewith; and for other purposes.
(Approved by Engineering Services Committee April 13, 2009)
Attachments
30. Motion to approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering and Augusta Utilities Departments for
Pinehurst Subdivision, Section Six, Phase 3. (Approved by Engineering Services
Committee April 13, 2009)
Attachments
31. Motion to approve the deed of dedication and road resolutions submitted by the
Engineering Department for Pinehurst, Section Six, Phase 2. (Approved by
Engineering Services Committee April 13, 2009)
Attachments
32. Motion to deny a request by Ms. Rhodia Bradley regarding exemption from garbage
pickup charges for property located at 1804 Second Avenue and task attorney to
review ordinance for possible changes under like circumstances. (Approved by
Engineering Services Committee April 13, 2009)
Attachments
33. Motion to approve an Ordinance to amend Augusta-Richmond County, Ga. Code,
Sections 5-2-45(b) to clarify and amend the monthly residential sewer rates; to repeal
all ordinances and parts of ordinances in conflict herewith; to provide an effective
date; and for other purposes. (Approved by Engineering Services Committee
April 13, 2009
Attachments
34. Motion to authorize the Engineering Department to approve Capital Project Budget
Change Number Nine and Supplemental Agreement Eight with PBS & J in the
amount of $160,179 for the redesign of the intersection of Barton Chapel Road and
prepare for the GDOT mandated Value Engineering process as part of the
improvements to Wrightsboro Road from Jimmie Dyess Parkway to I-520, ARC#
323-04-296823309. Funds will be transferred from the project Right of Way Account
to the project Engineering Account. (Approved by Engineering Services
Committee April 13, 2009)
Attachments
PETITIONS AND COMMUNICATIONS
35. Motion to approve the minutes of the regular meeting of the Commission held on
April 1, 2009.
Attachments
APPOINTMENT(S)
36. Motion to approve the appointment of Ms. Lisa Coleman to the Citizens Small
Business Advisory Board representing District 6.
Attachments
37. Motion to approve the appointment of Alfred L. Cain to the Augusta Aviation
Commission due to the resignation of Venus Cain representing District 4.
Attachments
****END CONSENT AGENDA****
AUGUSTA COMMISSION
4/21/2009
AUGUSTA COMMISSION
REGULAR AGENDA
4/21/2009
(Items 38-48)
PLANNING
38. Z-09-10 - A request for concurrence with the Augusta-Richmond County Planning
Commission to approve a petition by Eddie Brackins requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone R-MH (Manufactured Home
Residential) affecting property approximately 0.65 acres and is known as 2310 New
McDuffie Road. (Tax Map 068-0-063-00-0) . DISTRICT 5
Attachments
39. Z-09-13 – A request for concurrence with the Augusta-Richmond County Planning
Commission to deny a petition by Joe Rabun, on behalf of Henry William Cameron
Jr., a requesting a change of zoning from Zone A (Agriculture) to Zone HI (Heavy
Industry) with a Special Exception to establish an All Terrain Vehicle (ATV)
recreation area per Section 24-2-(a) (17) of the Comprehensive Zoning Ordinance for
Augusta-Richmond County affecting property containing 14.7 acres and is known
under the present numbering system as 3020 Old McDuffie Road. (Tax Map 083
Parcel 107-01) DISTRICT 5
Attachments
40. Z-08-73 – A request for concurrence with the Augusta-Richmond Planning
Commission to deny a petition by Michael Peeples, on behalf of Taurus Holdings
LLC, requesting a change of zoning from Zone R-3B (Multiple-family Residential)
to Zone P-1 (Professional) affecting property containing .13 acres and is known as
136 Broad Street. (Tax Map 047-2-224-00-0) DISTRICT 1 (No action vote by
Commission in meeting held October 21, 2008)
Attachments
ADMINISTRATIVE SERVICES
41. Consider Resolution for City’s support of the Augusta Housing Authority and Walton
Communities, LLC, Application for Low Income Housing Tax Credits for
Underwood Homes Redevelopment Phase I (Family). (No recommendations from
Administratrive Services Committee April 13, 2009)
Attachments
42. Consider Resolution for City’s support of the Augusta Housing Authority and Walton
Communities, LLC, Application for Low Income Housing Tax Credits for
Underwood Homes Redevelopment Senior. (No recommendation from
Administrative Services Committee April 13, 2009)
Attachments
FINANCE
43. Approve payments to state employees in District Attorney's office to replace wages
lost due to State furloughs. (No recommendation from Finance Committee April
13, 2009)
Attachments
Upcoming Meetings
www.augustaga.gov
44. Consider a request from Historic Augusta, Inc. regarding city sponsorship through the
purchase of tickets for the 2009 Cotton Ball. (No recommendation from Finance
Committee April 13, 2009)
Attachments
PETITIONS AND COMMUNICATIONS
45. Motion to approve a request from Augusta Partnership for Children, Inc to be the
direct recipient of the Governor's Office for Children and Familes grant funds for
Caring Communities: A System of Care Approach.
Attachments
APPOINTMENT(S)
46. Consider the following recommendations from ARC Legislative Delegation for
selection of one as Chair of the ARC Board of Elections: Linda Beazley, Dr. Jimmy
Carter and Dr. Ralph Walker.
Attachments
ATTORNEY
47. Discuss/approve schedule for adoption of 2009 Amended Redevelopment Plan and
Amended TAD Resolution for Augusta Tax Allocation District.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
48. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
4/21/2009 2:00 PM
Invocation
Department:Clerk of Commission
Caption:Reverend Alfred McClendon, Associate Pastor, Friendship Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
4/21/2009 2:00 PM
Georgia Association of Floodplain Management
Department:
Caption:Congratulations! Terri Turner 2009 Outstanding Floodplain Manager for the
State of Georgia.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 3
Item # 2
Attachment number 1
Page 2 of 3
Item # 2
Attachment number 1
Page 3 of 3
Item # 2
Commission Meeting Agenda
4/21/2009 2:00 PM
Martin Luther King , Jr. Delegation
Department:
Caption:Mr. Larry Fryer. RE: Request to erect a statue of Dr. Martin Luther King, Jr.
at the corner of James Brown Blvd. and Walton Way and name the site
Martin L. King, Jr. Scenic Community Park.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 3
Item # 3
Attachment number 1Page 2 of 3
Item # 3
Attachment number 1
Page 3 of 3
Item # 3
Commission Meeting Agenda
4/21/2009 2:00 PM
Tom Steele
Department:
Caption:Mr. Thom Steele. RE: Lack of police patrols on McNutt Way due to
residents residing on a dirt road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-12 – A request for concurrence with the Augusta-Richmond County
Planning Commission to approve a petition by Joseph Shanks, on behalf of
Tony Dowdy, a requesting a Special Exception to establish a Family
Personal Care Home per Section 26-1 (H) of the Comprehensive Zoning
Ordinance for Augusta-Richmond County affecting property containing .26
acres and is known as 1962 Neptune Drive. (Tax Map 122-4-202-00-0)
DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-14 – A request for concurrence with the Augusta-Richmond County
Planning Commission to approve with the following conditions 1) the only
development other than uses allowed in the A (Agriculture) zone is to be a
luxury apartment or condominium complex; 2) if the clients of the petitioner
do not close on the property within one year of zoning approval, than the
zoning classification shall revert to Zone A (Agriculture); and 3) the
development shall meet or exceed the requirements of the Augusta-
Richmond County Tree Ordinance and contain all amenities expected of a
luxury apartment complex in this area; a petition by Flournoy Development,
on behalf of MEM Real Estate LLC, a requesting a modification of
conditions on a 2008 rezoning case (Z-08-46) affecting property located on
the northeast right-of-way line of Flowing Wells Road, 147 feet, more or
less, north of Elm Avenue and containing approximately 34 acres. (Part of
Tax Map 029-0-045-00-0) DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-15 – A request for concurrence with the Augusta-Richmond County
Planning Commission to approve a petition by Flournoy Development, on
behalf of MEM Real Estate LLC, a requesting a change of zoning from
Zone R-3B (Multiple Family Residential) with conditions to Zone A
(Agriculture) affecting described below: Tract A - located on the northeast
right-of-way line of Flowing Wells Road, 1,293 feet, more or less, north of
Elm Avenue containing approximately 27 acres. (Part of Tax Map 029-0-
045-00-0) DISTRICT 3 Tract B - located on the southwest right-of-way
line of Interstate Parkway 1,673 feet, more or less, southwest of Wheeler
Road containing approximately 11 acres. (Part of Tax Map 029-0-045-00-0)
DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-17 – A request for concurrence with the Augusta-Richmond County
Planning Commission to approve with the condition that there not be more
than 6 vehicles for sale on the property at any one time; a petition by
William F. Franke III, on behalf of Wilma Clifford, requesting a change of
zoning from Zone B-1 (Neighborhood Business) to Zone B-2 (General
Business) affecting property containing .49 acres and known as 3090 Deans
Bridge Road. (Tax Map 096-2-185-00-0) DISTRICT 6
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-10 - A request for concurrence with the Augusta-Richmond County
Planning Commission to approve a petition by Eddie Brackins requesting a
change of zoning from Zone R-1A (One-family Residential) to Zone R-
MH (Manufactured Home Residential) affecting property approximately
0.65 acres and is known as 2310 New McDuffie Road. (Tax Map 068-0-
063-00-0) . DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-09-13 – A request for concurrence with the Augusta-Richmond County
Planning Commission to deny a petition by Joe Rabun, on behalf of Henry
William Cameron Jr., a requesting a change of zoning from Zone A
(Agriculture) to Zone HI (Heavy Industry) with a Special Exception to
establish an All Terrain Vehicle (ATV) recreation area per Section 24-2-(a)
(17) of the Comprehensive Zoning Ordinance for Augusta-Richmond
County affecting property containing 14.7 acres and is known under the
present numbering system as 3020 Old McDuffie Road. (Tax Map 083
Parcel 107-01) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
4/21/2009 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-73 – A request for concurrence with the Augusta-Richmond Planning
Commission to deny a petition by Michael Peeples, on behalf of Taurus
Holdings LLC, requesting a change of zoning from Zone R-3B (Multiple-
family Residential) to Zone P-1 (Professional) affecting property
containing .13 acres and is known as 136 Broad Street. (Tax Map 047-2-
224-00-0) DISTRICT 1 (No action vote by Commission in meeting held
October 21, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
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Commission Meeting Agenda
4/21/2009 2:00 PM
Airport Consultant
Department:Daniel Field
Caption:Motion to approve selection of W. K. Dickson as airport consultant.
(Approved by Public Services Committee April 13, 2009)
Background:The airport employs an airport consulting firm to provide architectural and
engineering services. The FAA requires the airport to conduct the
Consultant Selection Process at least every five years.
Analysis:The airport has conducted this process as per federal, state and city
guidelines(RFQ#08-215) and selected the firm of W.K. Dickson to provide
these services.
Financial Impact:The consultant submits a work authorization for each project. The FAA pays
95% for work on federally funded airport projects.
Alternatives:Deny request
Recommendation:Approve the selection of W.K. Dickson as airport consultant.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, January 27, 2009 @ 3:00 p.m.
FOR FURNISHING:
RFQ ITEM #08-215 Aviation Consulting Services for Daniel Field Airport
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the
office of the Procurement Department by Tuesday, January 13, 2009 @ 3:00 p.m. by fax at 706-
821-2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 18, 24, 2008 and January 1, 8, 2009
Metro Courier December 24, 2008
cc: Tameka Allen Interim Deputy Administrator
Willis Boshears Daniel Field Airport
Attachment number 1
Page 1 of 1
Item # 12
Vendors: Original 6 Copies
Campbell & Paris
4215 Lafayette Ctr Dr.
Chantilly, VA 20151
HADP Architecture, Inc.
2722 Piedmont Road, NE
Atlanta, GA 30305
Wilbur Smith - Orlando
3191 Maguire Boulevard
Orlando, FL 32803
Yes Yes
Croy Engineering, LLC
200 N Cobb Parkway
Mariette, GA 30062
Yes Yes
Robert and Company
229 Peachtree St, NE Ste 2000
Atlanta, GA 30303
WK Dickerson & Co. , Inc.
2120 Powers Ferry Road, Ste 100
Atlanta, GA 30339
Yes Yes
The LPA Group, Inc.
3595 Engineering Drive
Norcross, GA 30092
Prime Engineering, Inc.
1888 Emery St., NW, Ste 300
Atlanta, GA 30318
Yes Yes
Non-Compliant
Subcontractor Affidavit (Incomplete)
Non-Compliant
Did not return: Subcontractor Affidavit;
Subcontractor Non-Collusion Affidavit;
LSB Forms
Non-Compliant
Did not sign/date LSB Good Faith
Effort Form
RFQ #08-215
Aviation Consulting Services
for The City of Augusta - Daniel Field Airport
RFQ Opening Date: Tuesday, January 27, 2009 at 3:00 P.M.
Non-Compliant
Did not return: Contractor Affidavit;
Subcontractor Affidavit; Subcontractor
Non-Collusion Affidavit; LSB Forms
Attachment number 2
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Item # 12
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Page 6 of 6
Item # 12
Attachment number 4
Page 1 of 1
Item # 12
Attachment number 5
Page 1 of 1
Item # 12
Attachment number 6
Page 1 of 2
Item # 12
Attachment number 6
Page 2 of 2
Item # 12
Commission Meeting Agenda
4/21/2009 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Application: A. N. - 09 - 74: request by
Harenderjit Singh for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Palmetto Hospitality DBA Sheraton
Augusta Hotel located at 1069 Stevens Creek Rd. There will be Dance.
There will be Sunday Sales. District 7. Super District 10. (Approved by
Public Services Committee April 13, 2009)
Background:This a new application. The applicant holds several other licenses for local
hotels.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay fee of $5,565.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1
Page 1 of 2
Item # 13
Attachment number 1
Page 2 of 2
Item # 13
Commission Meeting Agenda
4/21/2009 2:00 PM
Alcohol Application
Department:License & Inspection
Caption:Motion to approve New Ownership: A. N. 09 - 75: request by Antonio
Harden for an on premise consumption Liquor, Beer & Wine license to be
used in connection with Club Pure located at 813 Broad St. There will be
Dance. District 1. District 9. (Approved by Public Services Committee
April 13, 2009)
Background:This is the old Modjeska Lounge.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,235.00.
Alternatives:
Recommendation:License & Inspection recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
Commission Meeting Agenda
4/21/2009 2:00 PM
Alcohol Application
Department:License & Inspection
Caption:Motion to approve New Ownership: A. N. 09 - 76: request by Keenjee
Alvarado for an on premise consumption Liquor, Beer & Wine license to
be used in connection with Augusta Peach Restaurant & Lounge located at
1082 Bertram Rd. There will be Dance. District 7. Super District 10.
(Approved by Public Services Committee April 13, 2009)
Background:This is the old Coconut Lounge location.
Analysis:The applicant meets the requirement of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The appllcant will pay a fee of $4,235.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1
Page 1 of 2
Item # 15
Attachment number 1
Page 2 of 2
Item # 15
Commission Meeting Agenda
4/21/2009 2:00 PM
Forfeiture of Surety Bond
Department:License & Inspection
Caption:Motion to approve forfeiture of Surety Bond for Mr. Monroe Anderson,
d/b/a Professionals Unlimited. (Approved by Public Services
Committee April 13, 2009)
Background:At the regularly scheduled meeting of the Augusta Construction Advisory
Board on March 12, 2009, the Board discussed a claim against the bond for
Professionals Unlimited Construction, and approved a recommendation for
the Augusta Commission that the claim against the bond be approved….
Mrs. Sarah Jefferson filed a complaint alleging damages arising from work
done or supervised by Mr. Monroe Anderson, d/b/a Professionals Unlimited,
at 2338 Kings Way. Mr. Monroe Anderson, d/b/a Professionals Unlimited,
purchased a building permit on March 30, 2006, for ‘residential
renovations’. Mr. Anderson constructed two sets of steps at the back of the
house. The height of the risers is not in compliance with the residential
building code. Mr. Anderson has refused to correct the code violations;
consequently Mrs. Jefferson is requesting forfeiture of the Surety Bond for
the amount of $2,150.00 to correct the code violations.
Analysis:Section 7-1-116.4 of the Augusta Code provides that the contractor shall
‘execute and deposit in the License & Inspection Department a bond in the
sum of fifteen-thousand dollars ($15,000), such bond to be conditioned that
all work performed by the contractor or under his supervision shall be
performed in accordance with the provisions of the building code”. … Mrs.
Jefferson had two contractors to provide estimates for correcting the code
violations. The estimates are: $2,200.00 and $2,150.00. The exact amount of
the bond forfeiture will be determined by the bond company – RLI Surety.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Commission Meeting Agenda
4/21/2009 2:00 PM
Tourism grants 2009
Department:Recreation and Parks
Caption:Motion to accept two Tourism Grants from Augusta Convention and
Visitors Bureau and to approve a budget amendment accordingly.
(Approved by Public Services Committee April 13, 2009)
Background:CVB offers grant opportunities for the promotion of events that bring
economic impact to Augusta. The Recreation and Parks Dept. has been
awarded these grants for the last five years. These grants are for Diamond
Lakes Regional Park($2,400) and Newman Tennis Center($6,740)
Analysis:These grants, which total$9,140.00, will be used for the promotion of events
to be hosted by each facility.
Financial Impact:$9,140 in new revenue $9,140 in new expenditures
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
Grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Commission Meeting Agenda
4/21/2009 2:00 PM
2009 Reprogramming of Funds
Department:Housing and Community Development Department
Caption:Motion to approve the reprogramming of $820,108.62 in Community
Development Block Grant (CDBG) Funds, $130,838.62 in HOME funds
and $20,000 in Emergency Shelter Grant (ESG) Funds. (Approved by
Administrative Services Committee March 9, 2009)
Background:
At the conclusion of each year, staff reviews each program budget to
determine if there is a need to reprogram funds from inactive projects to
projects that can readily be carried out to expend funds. As a result of staff
review, it has been determined that there is a need to reprogram $820,108.62
in CDBG funds, $130,838.62 in HOME funds and $20,000 in ESG funds.
We are proposing that funds be reprogrammed from the following projects:
FROM CDBG - $820,108.62: 1. ARC Meals-on-Wheels Program - $81.00
CDBG Project #08050/1711 - Justification: Residual funds from a $45,000
grant used to purchase a refrigerated van for the Recreational Department’s
Meals-on-Wheels Program. 2. Apple Valley Phase II - $735.00 CDBG
Project #07031/1547 - Justification: Residual funds from a $60,000 grant
used to design the community center facility to be constructed at Apple
Valley Park. 3. Neighborhood Enhancement former Weed & Seed -
$10,000 CDBG Project #06050/1336 - Justification: Agency unable to use
funds. 4. Child Enrichment Program - $3,305.89 CDBG Project
#07057/1492 - Justification: Residual funds from a $10,000 grant used for
neglected and abused children. 5. Care Management - $2,632.31 CDBG
Project #08054/1641- Justification: Residual funds from a $25,000 grant
used for transportation for seniors. 6. Clearance/Demolition License &
Inspection - $48,500 CDBG Project 07040/1523 - Justification: Inactivity of
fund use. Agency will have a balance of $182,034.22 to carry it through
FY2009. 7. Economic Development Revolving Fund- $75,000 CDBG
Project #06181/1424 - Justification: Year 2006 funds that has not been used
due to lack of loan applicants. This $75,000 has been restored in the FY2009
program budget. 8. Façade Rehabilitation Grant Program - $154,129.41
CDBG Project - Justification: To facilitate expenditure of funds. 9. Lucy
Laney Museum (Delta Sorority) - $6,375 CDBG Project #08056/1657 -
Justification: Agency unable to use funds. 10. McDuffie Woods Kitchen
Improvements - $4,142 CDBG Project #07036/1568 - Justification: Residual
funds from a $25,000 grant used for kitchen improvements. 11. Miracle
Making - $2,000 CDBG Project #0705I/1496 - Justification: Agency unable
to use funds. 12. New Bethlehem Center Improvements - $30.00 CDBG
Project #04071/1468 - Justification: Refund from overpayment of invoice.
13. James Brown Blvd/Walton Way Economic Development Project -
$303,178 CDBG Project #08181/1716 - Justification: Agency decided not to
proceed with project. 14. New Savannah Road Social Services - $10,000
CDBG 0805C/1668 - Justification: Agency unable to expend funds in a
Cover Memo
Item # 18
timely manner. 15. Program Income $200,000 – Funds received from sale
of Wrightsboro Road property (former Transition Center). FROM HOME
$130,838.62: 1. FY2005 Permanent Homeless Housing Project -
$210,000 - Justification: Inactive project, funds must be reprogrammed to
expend funds readily. 2. Program Income Shortfall Adjustment – (minus
$79,161.38) - Explanation: Did not receive FY 2008 HOME Program
Income anticipated. Therefore, instead of $210,000 being reprogrammed,
only $130,838.62 is available to reprogram. FROM ESG $20,000:
1. Golden Harvest Food Bank $20,000 – ESG Project #085E/1737 -
Justification: Agency forfeited funds. Projects that the funds will be
reprogrammed to: TO CDBG $820,108.62: Antioch Ministries $278,108
($170,000 grant; $108,180 loan) - Additional funds required in order for the
Laney Walker Enterprise Center to proceed with construction. Facility to be
located at the corner of Laney-Walker Boulevard and Blount Avenue. Art
Factory $15,000 - To be used to provide art instruction to low income
children. Kids Restart $5,000 - Funds to be used to provide a supervised
visitation center for children in foster care. Market Analysis for South
Augusta $50,000 - Funding for market analysis to be performed by a
Community Based Development Organization (CBDO). ANIC’s Enclave
Apartments Improvements $75,000 - Funds to be used for installation of
fencing at the Enclave Apartment Complex located on James Brown
Boulevard. Progress Redevelopment, Inc. $25,000 - Funds to be used for
case management for chronic homeless persons in residence at Maxwell
House Apartments. Small Business Development/Recruitment $200,000 -
Funds to be used to provide small loans and to recruit businesses. Housing
and Community Development Acquisition/Relocation $162,000.62 -
Additional funds to be used for acquisition of properties for development of
housing. Neighborhood Cleanup – Turpin Hill I & II neighborhoods $5,000
- For cleanup of neighborhoods. Neighborhood Cleanup –
Bethlehem/Laney-Walker neighborhoods $5,000 - For cleanup of
neighborhoods. TO HOME $130,838.62: Marion Homes Master Plan and
Market Analysis $80,838.62 - Funds to be used for development of
master plan for Marion Homes and a market analysis. Housing Counseling
Services $50,000 - Funds to be used to provide housing counseling to first-
time homebuyers. TO ESG $20,000: Coordinated Health Services $10,000
- Funds to be used for operational costs of Good Samaritan Respite Center
which provides health care for homeless persons released from
hospital. Hope House $10,000 - Funds to be used for operational costs of
transitional housing program for females recovering from substance
addictions. In accordance with HUD requirements and the City’s Citizen
Participation Policy, any substantial changes to the Consolidated Plan must
be presented to the public for a 30-day comment period. If comments are
received, they must be presented to the Commission for action. If approved
by Committee, on February 23, 2009, a Public Notice will be published in
the newspaper soliciting comments from the public. The deadline for
comments will be March 30, 2009.
Analysis:Reprogramming of these funds will allow the department to proceed with
active projects and expend the funds in a timely manner.
Financial Impact:This reprogramming of funds is a reallocation of existing funds.
Alternatives:None recommended.
Cover Memo
Item # 18
Recommendation:Accept the Proposed Reprogramming of Funds as Information and Allow
Staff to Solicit Public Comments for a 30-day period. After the 30-day
comment period (March 30, 2009), the Proposed List of Reprogrammed
Funds along with any citizen’s comments will be presented to Commission
on April 7, 2009 for approval.
Funds are Available in
the Following
Accounts:
Existing CDBG funds - $820,108.62 Existing HOME funds - $130,838.62
Existing ESG funs - $20,000
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 18
Attachment: Reprogram List
1
REPROGRAM OF FUNDS
Administrative Services Committee February 23, 2009
Commission (final approval) April 7, 2009
CDBG
FROM:
AGENCY Project # AMOUNT
ARC Meals-On-Wheels Program 08050/1711 81.00
Apple Valley 07031/1547 735.00
Neighborhood Enhancement/Weed & Seed 06050/1336 10,000.00
Child Enrichment 07057/1492 3,305.89
Care Management 08054/1641 2,632.31
Clearance/Demolition 07040/1523 48,500.00
ED Loan Program 06181/1424 75,000.00
Façade Rehabilitation Program 2000/2001/2003/2004/2006 154,129.34
Lucy Laney Museum 08056/1657 6,375.00
McDuffie Woods Improvements 07036/1568 4,142.08
Miracle Making 0705I/1496 2,000.00
New Bethlehem Improvements 04071/1468 30.00
James Brown Blvd/Walton Way Economic Dev. 08181/1716 303,178.00
New Savannah Road Social Services 0805C/1668 10,000.00
Program Income 200,000.00
TOTAL – CDBG $820,108.62
CDBG
TO:
AGENCY AMOUNT
Antioch Ministries 278,108.00
Art Factory 15,000.00
Kids Restart 5,000.00
Market Analysis for South Augusta (Analysis to be performed by CBDO) 50,000.00
ANIC Enclave Improvements (fencing) 75,000.00
Progressive Redevelopment, Inc. (Permanent Housing Operating) 25,000.00
Small Business Development/Recruitment 200,000.00
HCD Acquisition/Relocation 162,000.62
Neighborhood Cleanup – Turpin Hill I & II neighborhoods 5,000.00
Neighborhood Cleanup – Bethlehem and Laney-Walker neighborhoods 5,000.00
TOTAL $820,108.62
Attachment number 1
Page 1 of 2
Item # 18
Attachment: Reprogram List
2
HOME
FROM:
AGENCY FUND YEAR AMOUNT
Permanent Homeless Housing 2005 $210,000.00
Program Income Shortfall Adjustment 2008 ($79,161.38)
TOTAL $130,838.62
TO:
AGENCY AMOUNT
Marion Homes Master Plan and Market Analysis 80,838.62
Housing Counseling Services 50,000
TOTAL $130,838.62
ESG
FROM:
AGENCY FUND YEAR AMOUNT
Golden Harvest Food Bank 2008 $20,000
TO:
AGENCY AMOUNT
Coordinated Health Services “Samaritan Respite Center” $10,000
Hope House $10,000
TOTAL $20,000
Attachment number 1
Page 2 of 2
Item # 18
Commission Meeting Agenda
4/21/2009 2:00 PM
Demolition of Unsafe Structures
Department:License & Inspection
Caption:Motion to approve an Ordinance providing for the demolition of certain
unsafe and uninhabitable structures in the Turpin Hill Neighborhood:1608
Luckey Street, 1732 Luckey Street, 1598 ½ Lee Beard Way, (District 2,
Super District 9); May Park Neighborhood: 26 Taylor Street, 28 Taylor
Street, (District 1, Super District 9); Laney-Walker Neighborhood: 1253
Pine Street, 1235 Pine Street, (District 1, Super District 9); South Augusta
Neighborhood: 2149 Veterans Drive, (District 5, Super District 9); AND
WAIVE 2ND READING (Approved by Administrative Services
Committee April 13, 2009).
Background:The approval of this ordinance will provide for the demolition of certain
structures that have been determined to be dilapidated beyond repair and a
public nuisance. The owners of the above referenced properties have been
requested to correct the property maintenance violations. The violations
were not corrected. By approving this ordinance the City will have the
structures demolished, record a lien against the property in the amount of the
costs incurred, and send the property owners a bill for payment that is due
within 30 days of receipt.
Analysis:Continuing the removal of dilapidated structures will signal to the public
that neglected, unsafe and uninhabitable structures will not be allowed and
that property owners will be held responsible for their properties.
Financial Impact:The average total cost associated with the demolition of each property will
be approximately $5,200.00. This includes the title search, asbestos survey,
and demolition.
Alternatives:Allow the unsafe structures to remain and continue to have a negative
impact on the neighborhoods and City.
Recommendation:Approval
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Account
# 220-07-2912 / 5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 19
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
ORDINANCE NO. _____________________
ORDINANCE TO PROCEED WITH DEMOLITION AND REMOVAL OF THE
STRUCTURES ON PROPERTY LOCATED AT 1608 LUCKEY STREET, 1732 LUCKEY
STREET, 1598 ½ LEE BEARD WAY, 26 TAYLOR STREET, 28 TAYLOR STREET, 1253
PINE STREET, 1235 PINE STREET, AND 2149 VETERANS DRIVE.
TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
Section I. That the following properties have been identified by the Director of the Augusta –
Richmond County License and Inspection Department as unfit for human habitation (or unfit for
its current commercial or business use) and the cost of repair, alteration or improvement of said
properties exceeds one-half the value of property and that the said Director shall cause the
structures located on hereinafter described property to be demolished and removed as ordered by
Augusta-Richmond County Magistrate Court; and that said Director shall cause the costs of such
removal and demolition for said property be entered upon the lien docket maintained in the
office of Clerk of Augusta - Richmond County Commission and said Director shall otherwise
proceed to effectuate the purpose of O.C.G.A. SS 41-2-7 through 41-2-17 with respect to said
property, to-wit:
• 1608 LUCKEY STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 58-2 as Parcel 187.
• 1732 LUCKEY STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 72-2 as Parcel 132.
• 1598 ½ LEE BEARD WAY, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 58-4 as Parcel 182.
• 26 TAYLOR STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 60-2 as Parcel 98.
• 28 TAYLOR STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 60-2 as Parcel 97.
• 1253 PINE STREET, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 59-2 as Parcel 12.
• 1235 PINE STREET, Augusta – Richmond County, Georgia, identified on Augusta-
Richmond County Tax Map 59-2 as Parcel 17.
• 2149 VETERANS DRIVE, Augusta – Richmond County, Georgia, identified on
Augusta-Richmond County Tax Map 55-4 as Parcel 78.
Attachment number 1
Page 1 of 2
Item # 19
Section II. This Ordinance shall become effective upon adoption.
Section III. That all Ordinances and parts of Ordinances in conflict herewith are hereby repealed.
Duly adopted this _________ day of ____________________, 2009
MAYOR________________________________
ATTEST:_______________________________
CLERK OF COMMISSION
Attachment number 1
Page 2 of 2
Item # 19
Commission Meeting Agenda
4/21/2009 2:00 PM
Underwood Homes REdevelopment Phase I
Department:Housing and Community Development Department
Caption:Consider Resolution for City’s support of the Augusta Housing Authority
and Walton Communities, LLC, Application for Low Income Housing Tax
Credits for Underwood Homes Redevelopment Phase I (Family). (No
recommendations from Administratrive Services Committee April 13,
2009)
Background: The Georgia Department of Community Affairs (DCA) has Low Income
Housing Tax Credits available which are used to improve the living
environment and housing throughout Georgia. The Augusta Housing
Authority and Walton Communities, LLC plan to submit an application to
DCA for an allocation of Low Income Housing Tax Credits. The tax credits
will be used to fund the construction of affordable apartments for low
income families at Underwood Homes. The total number of units will be
approximately +/-75 units.
Analysis:: The apartment complex will be a valuable resource of housing for low
income families in Augusta. If the tax credit application is approved,
additional dollars will be forthcoming into the community which will have a
tremendous impact on revitalization in Augusta.
Financial Impact:The entities will be applying for Tax Credits in the amount of $10,179,000.
Alternatives:1) Approve Support of Tax Credit Application; or 2) Deny support and
prevent revitalization in Augusta
Recommendation:Approve Resolution for City’s Support of the Augusta Housing Authority
and Walton Communities, LLC, Application for Tax Credits for Underwood
Homes Redevelopment Phase I (Family)
Funds are Available in
the Following
Accounts:
Application for DCA's Tax Credit funds.
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 20
Administrator.
Clerk of Commission
Cover Memo
Item # 20
A RESOLUTION SUPPORTING AUGUSTA HOUSING AUTHORITY AND WALTON COMMUNITIES,
LLC’s APPLICATION FOR LOW INCOME HOUSING TAX CREDITS FOR UNDERWOOD HOME
REDEVELOPMENT PHASE I (FAMILY), LOCATED AT 610 FAIRHOPE STREET, AUGUSTA,
GEORGIA.
WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in
assisting with the development of housing in the State of Georgia by:
• Improving the living environment for residents of Georgia;
• Revitalizing areas and contributing to the improvement of neighborhoods; and
• Building sustainable communities; and
WHEREAS, the Department of Community Affairs has established certain regulations whereby low-
income housing tax credit applications, to be competitive, must receive a Resolution of Support by
the governing authority or the pertinent municipality or county; and
WHEREAS, the Augusta Housing Authority and Walton Communities, LLC are preparing to develop
a phased redevelopment of Underwood Homes consisting of affordable apartment communities at
610 Fairhope Street in East Augusta; and
WHEREAS, this project will consist of multiple phases; including one phase of +/- 75 units; and
WHEREAS, the Board and Commissioners understands and supports this project efforts in the
redevelopment of Underwood Homes.
NOW, THEREFORE BE IT RESOLVED: That the Board and Commissioners of Augusta Richmond
County, Georgia, that this Resolution of Support is hereby adopted on behalf of Augusta Housing
Authority and Walton Communities, LLC for property located at 610 Fairhope Street in Augusta
Richmond County, effective the date set forth below.
ATTEST: AUGUSTA, GEORGIA
By: __________________________________________
David S. Copenhaver
Mayor
_________________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a
Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the meeting held on
April 21, 2009.
S E A L
_____________________________________
Lena J. Bonner
Clerk of Commission
Attachment number 1
Page 1 of 1
Item # 20
Commission Meeting Agenda
4/21/2009 2:00 PM
Underwood Homes Redevelopment Senior
Department:Housing and Community Development
Caption:Consider Resolution for City’s support of the Augusta Housing Authority
and Walton Communities, LLC, Application for Low Income Housing Tax
Credits for Underwood Homes Redevelopment Senior. (No
recommendation from Administrative Services Committee April 13,
2009)
Background:The Georgia Department of Community Affairs (DCA) has Low-Income
Housing Tax Credits available which are used to improve the living
environment and housing throughout Georgia. The Augusta Housing
Authority and Walton Communities, LLC plan to submit an application to
DCA for an allocation of Low-Income Tax Credits. The tax credits will be
used to fund the construction of affordable apartments for seniors at
Underwood Homes. The total number of units will be approximately +/-75
units.
Analysis:The apartment complex will be a valuable resource of housing for the low
income senior population in Augusta. If the tax credit application is
approved, additional dollars will be forthcoming into the community which
will have a tremendous impact on revitalization in Augusta.
Financial Impact:The entities will be applying for Tax Credit funds in the amount of
$10,138,000
Alternatives:1) Approve Support of Tax Credit Application; or 2) Deny support and
prevent revitalization in Augusta
Recommendation:Approve Resolution for City’s Support of the Augusta Housing Authority
and Walton Communities, LLC, Application for Tax Credits for Underwood
Homes Redevelopment Senior
Funds are Available in
the Following
Accounts:
Application to DCA for Tax Credit Funds - $10,138
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 21
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 21
A RESOLUTION SUPPORTING AUGUSTA HOUSING AUTHORITY AND WALTON COMMUNITIES,
LLC’s APPLICATION FOR LOW INCOME HOUSING TAX CREDITS FOR UNDERWOOD HOME
REDEVELOPMENT SENIOR, LOCATED AT 610 FAIRHOPE STREET, AUGUSTA, GEORGIA.
WHEREAS, the Georgia State Department of Community Affairs serves a vital role in its efforts in
assisting with the development of housing in the State of Georgia by:
• Improving the living environment for residents of Georgia;
• Revitalizing areas and contributing to the improvement of neighborhoods; and
• Building sustainable communities; and
WHEREAS, the Department of Community Affairs has established certain regulations whereby low-
income housing tax credit applications, to be competitive, must receive a Resolution of Support by
the governing authority or the pertinent municipality or county; and
WHEREAS, the Augusta Housing Authority and Walton Communities, LLC are preparing to develop
a phased redevelopment of Underwood Homes consisting of affordable apartment communities at
610 Fairhope Street in East Augusta; and
WHEREAS, this project will consist of multiple phases; including one phase of +/- 75 units set aside
as Housing for Older persons; and
WHEREAS, the Board and Commissioners understands and supports this project’s efforts in the
redevelopment of Underwood Homes.
NOW, THEREFORE BE IT RESOLVED: That the Board and Commissioners of Augusta Richmond
County, Georgia, that this Resolution of Support is hereby adopted on behalf of Augusta Housing
Authority and Walton Communities, LLC for property located at 610 Fairhope Street in Augusta
Richmond County, effective the date set forth below.
ATTEST: AUGUSTA, GEORGIA
By: __________________________________________
David S. Copenhaver
Mayor
_________________________________
Lena J. Bonner
Clerk of Commission
CERTIFICATION
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a
Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in the meeting held on
April 21, 2009.
S E A L
_____________________________________
Lena J. Bonner
Clerk of Commission
Attachment number 1
Page 1 of 1
Item # 21
Commission Meeting Agenda
4/21/2009 2:00 PM
Utilities Ft. Gordon New Positions
Department:Utilities, Clifford A. Goins, Interim Dircector
Caption:Motion to authorize Augusta Utilities to add eight new positions to serve
Fort Gordon and increasing customer demands. (Approved by
Administrative and Engineering Services Committees April 13, 2009)
Background:In 2007, AUD entered into a contract with The Department of the Army to
operate and maintain the water and wastewater system at Fort Gordon. Part
of the contract negotiation was to estimate the number of positions required
to perform these daily functions. The contract also provides for the ability to
add positions based on unforeseen responsibilities at any time through
contract scope changes and at the end of the first two-year period and each
three-year period thereafter. Both of these procedures result in an adjustment
to the monthly O & M fees to offset additional costs. Since taking over the
system and having time to analyze the infrastructure we have realized
greater customer service needs than originally anticipated and need to add
additional employees to meet our contract obligations. Most of our request
will be reimbursed by Ft. Gordon. Additional positions are substantially
offset by eliminating temporary positions.
Analysis:Please see the attached descriptions and justifications for each of the
positions.
Financial Impact:Please see the attached financial summary showing a net departmental cost
of $27,113.93 that was funded in the 2009 budget in fund 506-10-1110-
6011150.
Alternatives:1) Approve this item and meet Ft. Gordon contract terms and provide better
customer service for all of our customers. 2) Do not approve this item,
leaving Ft. Gordon and customer service operations as they currently are,
risking contract and customer service issues.
Recommendation:We recommend the Commission authorize Augusta Utilities to add eight
new positions to serve Fort Gordon and increasing customer demands.
Funds are Available in
the Following
Accounts:
506-10-1110-6011150
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta Utilities
New Position Justification
Ft. Gordon Division
Asst. Manager – Sewer
The position is needed to perform the work associated with the day-to-day operations and maintenance
of the sewer collection system. A recent increase in estimated system size due to new facilities being
built and discovery of additional infrastructure after due diligence requires additional employees to
handle the extra work. The cost of these additional employees will be passed on to Ft. Gordon through
increased monthly O & M charges.
Asst. Manager – Water
The position is needed to perform the work associated with the day-to-day operations and maintenance
of the water distribution system. A recent increase in estimated system size due to new facilities being
built and discovery of additional infrastructure after due diligence requires additional employees to
handle the extra work. The cost of these additional employees will be passed on to Ft. Gordon through
increased monthly O & M charges.
Property & Maint. Super. II – Crew Leader Water/Sewer (2)
The position is needed to assist the Asst. Mgr. – Water/Sewer with the day-to-day operations and
maintenance of the water distribution and sewer collection systems. A recent increase in estimated
system size due to new facilities being built and discovery of additional infrastructure after due diligence
requires additional employees to handle the extra work. The cost of these additional employees will be
passed on to Ft. Gordon through increased monthly O & M charges.
Administrative Division
Records Clerk (2)
The Augusta Utilities Department utilizes GBA Master Series for Work Order Management and Asset
Management. AUD has historically been understaffed for processing, inventory management, and
closing of worker orders and has seen continual delays in the year-end inventory reconciliation process
as a result of inadequate staffing to close out work orders. With the addition of Fort Gordon and all of
its water and sewer assets, AUD has seen a substantial increase in the number of work orders and is not
permanently staffed to handle the additional work. Work orders have gone from 11,311 in 2006 to
16,254 in 2008, an increase of 44%. So far this year, work orders generated are 30% greater than 2008.
In addition, with over $500 million dollars of capital projects over the last 10 years, all of these
additional assets have to be added to the system and each time these new assets are maintained, a
work order has to be created. AUD has been using a temp for the last several months to try to keep up
with the increase in work orders, but this position needs to be made permanent and an additional
person needs to be added to exclusively work Fort Gordon work orders. The cost of one of these
positions will be offset by the savings on the reduction of costs currently being paid to the temp agency
and the cost of the second position will be passed on to Ft. Gordon through increased monthly O & M
charges.
Customer Service Division
Cashier
We have had a very difficult time meeting customer demands for efficient in-person bill payment service
at our Peach Orchard location for quite some time due to lack of space. We had planned to use this
personnel request to add an additional cashier in late summer once we had renovated this location and
Attachment number 1Page 1 of 2
half its existing space had been freed up by the Construction & Maintenance Division being moved to
the Wylds Road location. However, with the implementation of the Webconnect on-line payment
system in March, the Cashiering Supervisor has needed to do significantly more administrative work
than usual. The Webconnect process involves reconciling payments from different websites and
compiling them into a file for our current system. We are receiving literally thousands of on-line bank
checks monthly that need to have bills created, reconciled and entered into the system. Processing of
these payments is being held up without an additional person actively contributing to this process daily.
These delays could possible cause penalties to be applied to accounts that have not been entered into
the system and/or delinquent customers to be disconnected prematurely. We are currently utilizing a
temp to help with these tasks so that the flood of administrative work can be handled and customer
service can be kept minimally at its current level. We are requesting this position to replace the temp
now to help with the current work load and transition to a full-time cashier once additional space is
created. Other employees that have been currently helping to handle the additional work load will be
able to go back to performing their regular daily tasks. The cost of this position will be offset by the
savings on the reduction of costs currently being paid to the temp agency.
Water Quality Division
Lab Sampler
There has been a 25% increase in new USEPA samples required each month and each quarter to be
taken and shipped to the GAEPD Lab in Atlanta. AUD is also currently required to take steady samples
for turbidity and chlorine. In addition, AUD has added Ft. Gordon samples to its workload with no
additional resources for taking these samples. Adding this position will also keep the Lab Technician
from having to stop running daily lab analyses in order to collect lab samples in the field. The Lab
Technician’s main responsibility is to run daily samples in order to assure compliance with EPA
regulations. The new position is needed to answer all customer water complaints and to clear up
problems, to collect all new water line samples, requested by both Contractors and Inspectors, and to
run them for bacteria analysis. This position would also be responsible for keeping up with the lab
supply inventories and keeping the lab clean. In essence the Lab Sampler would free up the Lab
Technician to conduct all lab analyses and to file all paper work required by both the USEPA and GAEPD
in a timely and orderly fashion.
Attachment number 1Page 2 of 2
Augusta Utilities Department
New Personnel Requests
Financial Summary
Division Org Key Position Title Pay Grade Salary
Fort Gordon 3430 Assistant Manager Sewer Locates & Inspections 47 35,904.17
Assistant Manager Water Locates & Inspections 47 35,904.17
Prop. & Maint. Super. II (2) 40 46,803.34
Total Wages 118,611.68
Add: 30% Estimated Benefits 35,583.50
Total Ft. Gordon 154,195.18
Less: Reimbursable Amount (154,195.18)
Net Cost (Benefit) to AUD -
Administration 3110 Records Clerk (2)39 44,463.18
Total Wages 44,463.18
Add: 30% Estimated Benefits 13,338.95
Total Administration 57,802.13
Less: Reimbursable Amount (28,901.07)
Less: Savings from Temp Agency (29,972.80)
Net Cost (Benefit) to AUD (1,071.73)
Cust. Svc 3210 Cashier 38 21,120.01
Total Wages 21,120.01
Add: 30% Estimated Benefits 6,336.00
Total Administration 27,456.01
Less: Savings from Temp Agency (28,038.40)
Net Cost (Benefit) to AUD (582.39)
Water Quality Labs 3570 Lab Sampler 40 23,401.67
Total Wages 23,401.67
Add: 30% Estimated Benefits 7,020.50
Total Lab Quality 30,422.17
Net Cost (Benefit) to AUD 28,768.05
Total Net Cost (Benefit) to AUD 27,113.93
Attachment number 2Page 1 of 1
Augusta-Richmond County
Job Description
Title: Assistant Manager-Water Job Code:
Department: Utilities Overtime: Non-exempt
Reports to: Operations Manager Date Prepared: March 19, 2009
Job Grade: 47
General Summary: General Summary: General Summary: General Summary: Assist in planning, directing, and coordinating activities of water maintenance personnel
within guidelines of department regulations, standard construction and maintenance practices and
county/Army codes. Reports to Operations Manager or other designated person and works with pump and
motor suppliers and employees to provide technical support.
Principal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and Responsibilities
1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort
Gordon
2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding new
construction extensions, design considerations, and overall utility planning.
3. Evaluates proposed water and sanitary sewer projects.
4. Maintains current status reports and files on projects.
5. Coordinates projects with other agencies.
6. Performs field surveying.
7. Attends pre-construction and utility meetings.
8. Responsible for in-house design contracts.
9. Designs water/sewer and related utilities projects.
REQUIREMENTSREQUIREMENTSREQUIREMENTSREQUIREMENTS
EdEdEdEducationucationucationucation: High School Diploma, GED or higher level of education
Experience:Experience:Experience:Experience: 5+ years in a similar position or sufficient experience to perform principal duties and
responsibilities usually associated with completion of apprenticeship/internship. Two years experience on
military installation with the same size and complexity as Fort Gordon is desirable.
Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:
• Considerable knowledge of repair and maintenance techniques for pumps, motors, and valves,
electricity (three-phase system) control circuits and general mechanical operations.
• Familiarity with Augusta- Richmond County water and sewer system codes, and with departmental
policies and procedures.
• Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves.
• Knowledge of electrical systems.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated as well as military driver’s license for the type vehicle or equipment operated as
well as military driver’s license and military access clearances.
• Possess or have ability to obtain certification in water distribution system.
Physical DemandsPhysical DemandsPhysical DemandsPhysical Demands
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools
and equipment that require a high degree of manual dexterity. Work is performed on job sites and with
exposure to noise, traffic, inclement weather, dirt, grease, dust and machinery with moving parts requiring
use of protective devices.
DisclaimerDisclaimerDisclaimerDisclaimer
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qualifications required of employees to this job.
Review/ApprovalsReview/ApprovalsReview/ApprovalsReview/Approvals
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Human Resources Date
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Line or Staff Management Date
Attachment number 3Page 1 of 1
Augusta-Richmond County
Job Description
Title: Assistant Manager-Sewer Job Code:
Department: Utilities Overtime: Non-exempt
Reports to: Operations Manager Date Prepared: March 19, 2009
Job Grade: 47
General Summary: General Summary: General Summary: General Summary: Assist in planning, directing, and coordinating activities of water maintenance personnel
within guidelines of department regulations, standard construction and maintenance practices and
county/Army codes. Reports to Operations Manager or other designated person and works with pump and
motor suppliers and employees to provide technical support.
Principal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and Responsibilities
1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort
Gordon
2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding new
construction extensions, design considerations, and overall utility planning.
3. Evaluates proposed water and sanitary sewer projects.
4. Maintains current status reports and files on projects.
5. Coordinates projects with other agencies.
6. Performs field surveying.
7. Attends pre-construction and utility meetings.
8. Responsible for in-house design contracts.
9. Designs water/sewer and related utilities projects.
REQUIREMENTSREQUIREMENTSREQUIREMENTSREQUIREMENTS
EdEdEdEducationucationucationucation: High School Diploma, GED or higher level of education
Experience:Experience:Experience:Experience: 5+ years in a similar position or sufficient experience to perform principal duties and
responsibilities usually associated with completion of apprenticeship/internship. Two years experience on
military installation with the same size and complexity as Fort Gordon is desirable.
Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:
• Considerable knowledge of repair and maintenance techniques for pumps, motors, and valves,
electricity (three-phase system) control circuits and general mechanical problems.
• Familiarity with Augusta- Richmond County water and sewer system codes, and with departmental
policies and procedures.
• Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves.
• Knowledge of electrical systems.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated as well as military driver’s license for the type vehicle or equipment operated as
well as military driver’s license and military access clearances.
• Possess or have ability to obtain certification in sewer collection system.
Physical DemandsPhysical DemandsPhysical DemandsPhysical Demands
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools
and equipment that require a high degree of manual dexterity. Work is performed on job sites and with
exposure to noise, traffic, inclement weather, dirt, grease, dust and machinery with moving parts requiring
use of protective devices.
DisclaimerDisclaimerDisclaimerDisclaimer
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qualifications required of employees to this job.
Review/ApprovalsReview/ApprovalsReview/ApprovalsReview/Approvals
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Human Resources Date
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Line or Staff Management Date
Attachment number 4Page 1 of 1
Augusta-Richmond County
Job Description
Approved Title: Property and Maintenance Supervisor II Job Code:
Title: Crew Leader-Water/Sewer Overtime: Non-exempt
Department: Utilities Date Prepared: March 19, 2009
Reports to: Supervisor I Job Grade: 40
General Summary: General Summary: General Summary: General Summary: Supervises work crews and installs water and sewer mains and lines within the guidelines
of supervisory instructions, accepted work practices, and county/Army procedures. Reports to the Assistant
Manager or other designated person and works with co-workers to provide maintenance support. THIS
POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER
CONDITIONS!
Principal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and Responsibilities
1. Install pipe
2. Perform water and sewer taps.
3. Perform flagman duties around worksites.
4. Repair sewer lines, sewer mains, and water meters.
5. Assist in maintaining and repairing fire hydrants and valves.
6. Maintain and clear water and sewer rights-of-way
7. Maintain vehicles and equipment.
8. Adjust valves and manhole covers to grade.
9. Investigate water pressure complaints and answer emergency service calls.
10. Operate machinery with moving parts.
REQUIREMENTS
EducationEducationEducationEducation: High School Diploma, GED or higher level of education
Experience:Experience:Experience:Experience: 3 years in a similar position or sufficient experience to perform principal duties and
responsibilities usually associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:
• Considerable knowledge of water and sewer line construction and repair techniques.
• Familiarity with Augusta- Richmond County and departmental policies and procedures.
• Proficiency in repair and construction of water and sewer lines.
• Mastery of using standard tools, power tools, and operating machinery.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:Other:Other:Other:
• Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated as well as military driver’s license for the type vehicle or equipment operated as
well as military driver’s license and military access clearances.
Physical DemandsPhysical DemandsPhysical DemandsPhysical Demands
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools
and equipment that require a high degree of manual dexterity. Work is performed on job sites and with
exposure to noise, traffic, inclement weather, dirt, grease, dust and machinery with moving parts requiring
use of protective devices.
DisclaimerDisclaimerDisclaimerDisclaimer
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qualifications required of employees to this job.
Review/ApprovalsReview/ApprovalsReview/ApprovalsReview/Approvals
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Human Resources Date
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Line or Staff Management Date
Attachment number 5Page 1 of 1
Util/31
Augusta-Richmond County
Job Description
Approved Title: Data Entry Clerk Job Code:
Title: Data Entry Clerk Overtime: Non-exempt
Department: Utilities Date Prepared: April 22, 2009
Reports to: Administrative Service Manager Job Grade: 39
GENERAL SUMMARY: Operates a data entry to record verify a variety of standard and/or complex coded and uncoded data
into a computer and provides information within the guidelines of Augusta-Richmond County ordinances and department policies
and procedures. Reports to Administrative Service Manager or other designated person and works with co-workers and
employees to provide operational support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Accepts and inputs utility work orders data into the computer.
2. Processes warehouse invoice, parts, and equipment
3. Provides work orders information, resolves problems.
4. Maintains reports and work orders files.
5. Relies on experience and judgment to plan and accomplish goals.
6. Serves as a resource to subordinate personnel.
7. Familiar with standard concepts, practices, and procedures.
8. Performs a variety of tasks.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of proper utility warehouse procedures and basic office and clerical procedures.
• Familiarity with Augusta-Richmond County ordinances and department policies and procedures.
• Proficiency in mathematics and interpersonal relations.
• Mastery of operating standard office equipment, computer, and two-way radio.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 6Page 1 of 1
Util/3
Augusta-Richmond County
Job Description
Approved Title: Cashier I Job Code:
Title: Cashier Overtime: Non-exempt
Department: Utilities Date Prepared: August 25, 1997
Reports to: Property and Maintenance Supervisor I Job Grade: 38
GENERAL SUMMARY: Provides clerical and cashier support within the guidelines of Augusta-Richmond County codes and
ordinances, departmental rules and regulations, and instructions from the supervisor. Reports to the Property and Maintenance
Supervisor I or other designated person and works with co-workers and the public to provide administrative support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Operates and balances cash drawer, makes change and issues receipts, and processes payments from the night depository.
2. Directs customers to service counter for account information.
3. Processes incoming mail.
4. Types bank deposit slips.
5. Runs checks through microfilm machine and produces duplicate receipts upon request.
6. Serves as a resource to subordinate personnel.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of modern office practices, procedures, and policies.
• Familiarity with Augusta-Richmond County and departmental policies and procedures pertaining to utility billing.
• Proficiency in handling large sums of money, preparing reports, and filing and maintaining financial records and accounts.
• Mastery of basic mathematics and operating standard office equipment, computer, receipting and microfilming machines.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of objects. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 7Page 1 of 1
UTIL/87
Augusta-Richmond County
Job Description
Approved Title: Laboratory Sample Collector Job Code:
Title: Laboratory Sample Collector Overtime: Non-exempt
Department: Utilities Date Prepared: August 25, 1997
Reports to: Water Treatment Plant Supervisor II Job Grade: 40
GENERAL SUMMARY: Collects raw or treated water and other environmental samples for laboratory or for shipment to the
GAEPD Laboratory in order to meet required sampling requirements. Respond to customer complaints regarding water quality
and help resolve problems. Performs laboratory tests. Reports to Laboratory Manager, Water Quality Superintendent, or other
designated person and works with co-workers, state and EPD personnel to provide technical support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Collect sample of raw or treated water following guidelines for routine and required samples to be shipped to the GAEPD
Lab.
2. Label sample containers with identifying data. Location of sample, time collected, and prepare for shipment to the GAEPD
Lab, and deliver for shipment.
3. Enter all sample information collected and shipped into Lab Sample log book.
4. Assist in keeping up with laboratory chemicals inventory.
5. Prepare or assist in preparation of reports.
6. Answer all customer complaints pertaining to water quality and resolve these. Keep reports of all quality complaints
reported.
7. Clean, maintain, and store instruments and equipment.
8. Performs custodial duties in the laboratory.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of science and/or chemistry.
• Proficiency in operating laboratory equipment and in conducting chemical and physical tests.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Possess or have ability to obtain a water control operators certificate and a class III laboratory certificate.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed outdoors
with exposure to noise, diseases, chemicals, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use
of protective devices. Work is performed in a laboratory with exposure to some fumes and hazardous conditions.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Attachment number 8Page 1 of 2
UTIL/87
Line or Staff Management Date
Attachment number 8Page 2 of 2
Commission Meeting Agenda
4/21/2009 2:00 PM
2009 Solid Waste Van
Department:Finance Department, Fleet Management
Caption:Motion to approve the replacement of 1 work detail van for Solid Waste
Department. (Approved by Finance Committee April 13, 2009)
Background:The Solid Waste Department would like to request the replacement of their
current older work detail van with a new unit. The older van, asset number
940302, is a 1994 model with extreme wear and tear and meets the replacement
criteria approved by the Commission in April 2004, an evaluation is attached
for review. The current van has had extensive repairs over the past 14 years
directly associated with its operation on the landfill property. There are no cost
benefits in retaining this vehicle
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. The Procurement Department received quotes back
from two vendors. A review of the bids received shows the following (The tab
sheet is attached for review): (1) Bid Item: 08-207, Terry Cullen Chevrolet =
$27,157.00; Allen Vigil Ford = Non Compliant bid
Financial Impact:The total cost of all vehicles is $27,157.00 which is available in the Solid Waste
Department’s Capital Outlay
Alternatives:1. Approve the replacement 2. Disapprove the replacement.
Recommendation:Approve the request to purchase one replacement work detail van for the solid
Waste Department from Terry Cullen Chevrolet for $27,157.00.
Funds are Available in
the Following Accounts:541044210/5422220
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
FORD E350 WORK DETAIL VAN
BID 08-207 Terry Cullen Allan Vigil Required
Chevrolet Ford Items
Year 2009 Non-Compliant
Brand Chevrolet Bid
Model CG33706
Delivery Date 90 Days
5.01 Base Price $24,290.00 0.00 5.01 $24,290.00
5.02 Speed Control 0.00 0.00 5.02 0.00
5.03 Tilt Steering Wheel 0.00 0.00 5.03 0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 50.00 0.00 6.01 50.00
6.02 Three Plug Outlet Receptacle 27.00 0.00 6.02 27.00
6.03 Class III Trailer Hitch 0.00 0.00 6.03 0.00
6.04 Trailer Wiring 0.00 0.00 6.04 0.00
6.05 Running Board 225.00 0.00 6.05 225.00
6.06 Front Partition 595.00 0.00 6.06 595.00
6.07 Window Screens 1,500.00 0.00 6.07 1,500.00
6.08 Door Lock Disable 25.00 0.00 6.08 25.00
6.09 Floor Mats 60.00 0.00 6.09 60.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 25.00 0.00 7.01 25.00
7.02 Corner Lighting 320.00 0.00
7.03 LED Cab Mount Flashing Light 360.00 0.00 7.03 360.00
7.04 Lighting/Siren 620.00 0.00
TOTAL $27,157.00
FOR ALL DEPARTMENTS - WORK DETAIL/PRISON TRANSPORT VAN - BID OPENING OCTOBER 31 @ 11:00
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Commission Meeting Agenda
4/21/2009 2:00 PM
2009 Utilities - Construction & Maintenance F-450
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the replacement of 1 utility body, crew truck for the
Utilities Department-Construction and Maintenance Division. (Approved
by Finance Committee April 13, 2009)
Background:The Utilities Department – Construction and Maintenance Division is
requesting the replacement of 1 full size utility body truck, F-450, asset
number 984153. The truck has been evaluated and exceeds the replacement
criteria approved by the Augusta Commission in April 2004. The evaluation
sheet for this truck is included as an attachment to the agenda. The truck has
extreme maintenance cost, excessive miles, and is recommended for
replacement.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. For the full size utility body truck, Bid 08-198,
two bids were received as follows: Bobby Jones = $49, 049.00; and Legacy
Ford as a non compliant bid.
Financial Impact:The vehicle will be purchased for a total of $ 49,049.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay.
Alternatives:1. Approve the replacement, 2. Disapprove the replacement.
Recommendation:Approve the acquisition of one F450 utility body truck from Bobby Jones
Ford (lowest Bid offer -08-197) for $49,049.00 for the Utilities Department
– Construction & Maintenance Division.
Funds are Available in
the Following
Accounts:
506-04-3410/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
15000 GVW TRUCKS
BID 08-198 Bobby Jones Legacy Required
Ford Ford Items
Year 2008 NON-COMPLIANT
Brand Ford BID
Model F450
Delivery Date 90-120 Days
5.01 Price -RC-4x2 $30,528.00 $0.00
5.02 Price - RC-4x4 $33,577.00 $0.00
5.03 Price - EC-4x2 $32,346.00 $0.00
5.04 Price - EC-4x4 $35,713.00 $0.00
5.05 Price - CC-4x2 $33,368.00 $0.00 5.05 $33,368.00
5.06 Price - CC-4x4 $36,744.00 $0.00
5.07 Limited Slip Rear Axle 299.00 0.00 5.07 299.00
5.08 HD Cooling Package 0.00 0.00 5.08 0.00
5.09 HD Electrical Package 0.00 0.00 5.09 0.00
5.10 HD Suspension Package 104.00 0.00 5.10 104.00
5.11 Rear Seat Deleated N/A 0.00
5.12 Trailer Tow Mirrors 0.00 0.00 5.12 0.00
5.13 Roof Clearance Lights 0.00 0.00 5.13 0.00
5.14 Speed Control/Tilt Steering 320.00 0.00
5.15 Skid Plate Package 83.00 0.00
5.16 PTO for Transmission 208.00 0.00
0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00
6.03 Electric Brake Controller 120.00 0.00 6.03 120.00
6.04 11' Service Body 7,267.00 0.00 6.04 7,267.00
6.05A 11' Crane Service Body 9,200.00 0.00
6.05B Service Crane 5,392.00 0.00
6.06 J Hooks and Railing 120.00 0.00 6.06 120.00
6.07 Panel Top-60"3,951.00 0.00
6.08 Panel Top-72"4,724.00 0.00 6.08 4,724.00
6.09 Service Body Bumper-Ball 380.00 0.00
6.10 Service Body Bumper-Pintle 275.00 0.00 6.10 275.00
6.11 Stake Body 4,538.00 0.00
6.12 Tommy Gate Lift 2,310.00 0.00
6.13 Single Spotlight 245.00 0.00
6.14 Dual Spotlights 490.00 0.00 6.14 490.00
6.15 Toolbox-Aluminum 232.00 0.00
6.16 Class IV Trailer Hitch 300.00 0.00
6.17 Trailer Wiring 25.00 0.00 6.17 25.00
6.18 Trailer Ball 10.00 0.00
6.19 Pintle Hook-Single 120.00 0.00
6.20 Pintle Hook-Dual Purpose 140.00 0.00 6.20 140.00
6.21 Pipe Vise-Rigid Model 40195 210.00 0.00 6.21 210.00
6.22 Spot Mirrors 0.00 0.00
6.23 Window Tint-RC 90.00 0.00
6.24 Window Tint-EC 100.00 0.00
6.25 Window Tint-CC 125.00 0.00 6.25 125.00
6.26 Safety Cone Holder 45.00 0.00
6.27 Safety Cones-4 105.00 0.00 6.27 105.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 7.01 50.00
7.02 Magnetic LED Cab Light 320.00 0.00
7.03 Cab Mount LED Light 407.00 0.00 7.03 407.00
7.04 Traffic Advisor-Single 590.00 0.00
7.05 Traffic Advisor-Dual 1,180.00 0.00 7.05 1,180.00
TOTAL $49,049.00
FOR ALL DEPARTMENTS-15,000 GVW TRUCKS-BID OPENING NOVEMBER 25 @ 11:00
Attachment number 3Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Tuesday, November 25, 2008
Bid Item #08-197 2009 – 10,000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-198 2009 – 15,000 GVW Series Truck for Fleet Department
Bid Item #08-199 2009 – Mid-Size Sports Utility Vehicle for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 23, 30, November 6, 13, 2008
Metro Courier October 29, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 4Page 1 of 1
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford, Inc.
413 Industrial Blvd.
McDonough, GA 30253
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Year 2009
Brand Ford
Model F450
Delivery Date 90 to 120 Days P.O.
5.00 Options
5.01 30,528.00$
5.02 33,577.00$
5.03 32,346.00$
5.04 35,713.00$
5.05 33,368.00$
5.06 36,744.00$
5.07 299.00$
5.08 STD
5.09 STD
5.10 104.00$
5.11 N/A
5.12 STD
5.13 STD
5.14 320.00$
5.15 83.00$
5.16 208.00$
6.00 Outfitter's
Specialty Items
6.01 40.00$
6.02 45.00$
6.03 120.00$
6.04 7,267.00$
6.05A 9,200.00$
6.05B 5,392.00$
6.06 120.00$
6.07 3,951.00$
6.08 4,724.00$
Bid Item #08-198
2009 - 10,000 GVW Series Pickup Truck
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
No Bid Non-Compliant
LSB (Good Faith Effort)
1
Attachment number 5Page 1 of 2
Vendors
Terry Cullen Chev
1250 Battlecreek Rd
Jonesboro, Ga 30236
Legacy Ford, Inc.
413 Industrial Blvd.
McDonough, GA 30253
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
6.09 380.00$
6.10 275.00$
6.11 4,538.00$
6.12 2,310.00$
6.13 245.00$
6.14 490.00$
6.15 232.00$
6.16 300.00$
6.17 25.00$
6.18 10.00$
6.19 120.00$
6.20 140.00$
6.21 210.00$
6.22 STD
6.23 90.00$
6.24 100.00$
6.25 125.00$
6.26 45.00$
6.27 105.00$
7.00 Alert
Warning Systems
7.01 50.00$
7.02 320.00$
7.03 407.00$
7.04 590.00$
7.05 1,180.00$
Bid Item #08-198
2009 - 10,000 GVW Series Pickup Truck
No Bid Non-Compliant
LSB (Good Faith Effort)
Fleet Department
Bid Opening Date: Tuesday, November 25, 2008 @ 11:00 a.m.
2
Attachment number 5Page 2 of 2
Attachment number 6Page 1 of 1
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Bid Item #08-197
2009 10,000 GVW Series Pickup Truck
For Fleet Department
Bid Due: Tue 11/25/08 @ 11:00 a.m.
Bid Item #08-198
2009 15,000 GVW Series Pickup Truck
For Fleet Department
Bid Due: Tue 11/25/08 @ 11:00 a.m.
Bid Item #08-199
2009 Mid-Size Sports Utility Vehicle
For Fleet Department
Bid Due: Tue 11/25/08 @ 11:00 a.m.
Bid Item #08-209
Telephone/Radio 24 Hour Logging Rec
For E9-1-1 Communication Center
Bid Due: Fri 11/21/08 @ 11:00 a.m.
Bid Item #09-600
Office Supplies – Annual Contract
For Various Departments
Bid Due: Wed 11/19/08 @ 3:00 p.m.
Ron Crowden
Fleet Department Tameka Allen
Interim Deputy Administrator Yvonne Gentry
DBE Coordinator
Bid Item #08-196
2009 Police Impala Truck
For Fleet Department
Bid Due: Fri 11/14/08 @ 11:00 a.m.
Attachment number 8Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
2009 Utilities C&M and Fort Gordon
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of 1 compact pickup truck and 2 full size
pickup trucks for the Utilities Department-Construction & Maintenance
Division and Fort Gordon. (Approved by Finance Committee April 13,
2009)
Background:The Utilities Department – Construction & Maintenance Division is
requesting the purchase of one compact pickup truck to support a new
requirement associated with Homeland Security, that of fire hydrant audit
mission This will be a daily requirement initially to inventory all fire
hydrants in Augusta (make, model, size, etc) and then to conduct periodic
inspections. Two F-150 full size pickup trucks, 4X2, are also requested to
support service calls, transport materials and light equipment for the day to
day maintenance of the distribution and collection system on Fort
Gordon. The F-150 is preferred over the Ranger because of the increased
bed size and load capacity.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. For the compact pickup truck, Bid 08-188, the
Procurement Department received quotes back from three venders with only
one being compliant. Review of bids received show the following results:
Bobby Jones Ford = $ 16,216.00 each; Legacy Ford as noncompliant; and,
Gordon Chevrolet as non compliant. Quotes for the full size pickup truck ,
bid 08-189, were received from three venders, Bobby Jones Ford, Legacy
Ford and Gordon Chevrolet. Bobby Jones Ford was the only compliant
bidder at a cost of $20,301.00 each.
Financial Impact:The vehicles will be purchased for a total of $ 56,818.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay.
Alternatives:1.Approve the award to the lowest and only compliant bidder, Bobby Jones
Ford, Augusta Georgia 2.Do not approve the request.
Recommendation:Approve the acquisition of 1-Ford Ranger and 2- F150 utility body trucks
from Bobby Jones Ford (lowest Bid offer -08-188 & 08-189) for $56,818 for
the Utilities Department – Construction & Maintenance Division and Fort
Gordon.
Funds are Available in
Cover Memo
the Following
Accounts:506-04-3410/54.22210 506-04-3430/54.22210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 08-188 Bobby Jones Legacy Gordon Required
Ford Ford Chevrolet Items
Year 2009
Brand Ford
Model Ranger
Delivery Date 90 Days
5.01 Model -EC-4x2 (4 Cyl)$15,004.00 $0.00 $0.00 5.01 $15,004.00
5.02 Model -EC-4x2 (6 Cyl)$16,044.00 $0.00 $0.00
5.02 Model -EC-4x4 (6Cyl)$18,558.00 $0.00 $0.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00 0.00
6.03 Bed Liner 275.00 0.00 0.00 6.03 275.00
6.04 ToolBox 245.00 0.00 0.00 6.04 245.00
6.05 Class III Trailer Hitch 190.00 0.00 0.00
6.06 Trailer Wiring 30.00 0.00 0.00
6.07 2" Trailer Ball 12.00 0.00 0.00
6.08 Window Tint 90.00 0.00 0.00 6.06 90.00
6.09 Safety Cone Holder 40.00 0.00 0.00
6.10 Safety Cones 105.00 0.00 0.00 6.08 105.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 0.00 7.01 50.00
7.03 Cab Mount LED Flashiong Light 407.00 0.00 0.00 7.02 407.00
NON-
COMPLIANT
NON-
COMPLIANT
$16,216.00
FOR ALL DEPARTMENTS-COMPACT PICKUP TRUCK-BID OPENING NOVEMBER 14 @ 11:00
Attachment number 1Page 1 of 1
2008 6,000 GVW PICKUP TRUCKS
BID 08-189 Bobby Jones Legacy Gordon Required
Ford Ford Chevrolet Items
Year 2009 NON NON
Brand Ford COMPLIANT COMPLIANT
Model F150 BID BID
Delivery Date 120 Days
5.01 Model -6,000-RC-4x2 (4.5)$14,876.00 $0.00 $0.00
5.02 Model -6,000-EC-4x2 (4.5)$18,606.00 $0.00 $0.00 5.02 $18,606.00
5.03 Model - 6,000-EC-4x4 (4.5)$21,367.00 $0.00 $0.00
5.04 Model - 6,000-RC-4x2 (5.0)$16,349.00 $0.00 $0.00
5.05 Model - 6,000-EC-4x2 (5.0)$19,835.00 $0.00 $0.00
5.06 Model - 6,000-EC-4x4 (5.0)$22,475.00 $0.00 $0.00
5.07 Speed Control 187.00 0.00 0.00
5.08 Tilt steering Wheel 0.00 0.00 0.00
5.09 HD Cooling Package 291.00 0.00 0.00
5.10 HD Electrical Package 0.00 0.00 0.00
5.11 HD Suspension Package 2,752.00 0.00 0.00
5.12 Skid Plate Package 4x4 133.00 0.00 0.00
5.13 Minimum 8 Foot Bed 271.00 0.00 0.00
5.14 Trailer Tow Package 291.00 0.00 0.00 5.14 291.00
6.00 OUTFITTER'S SPECIALTY ITEMS
6.01 Fire Extinguisher 40.00 0.00 0.00 6.01 40.00
6.02 Three Plug Outlet Receptacle 45.00 0.00 0.00
6.03 Bed Liner 275.00 0.00 0.00 6.03 275.00
6.04 ToolBox 232.00 0.00 0.00 6.04 232.00
6.05 Class III Trailer Hitch 175.00 0.00 0.00 6.05 175.00
6.06 Trailer Wiring 25.00 0.00 0.00 6.06 25.00
6.07 2" Trailer Ball 10.00 0.00 0.00
6.08 Window Tint-RC 85.00 0.00 0.00
6.09 Window Tint-EC 95.00 0.00 0.00 6.09 95.00
6.10 Safety Cone Holder 40.00 0.00 0.00
6.11 Safety Cones 105.00 0.00 0.00 6.11 105.00
7.00 ALERT WARNING SYSTEMS
7.01 Backup Alarm 50.00 0.00 0.00 7.01 50.00
7.02 Magnetic Cab LED Light 320.00 0.00 0.00
7.03 Cab Mount LED flashing Light 407.00 0.00 0.00 7.03 407.00
NON-COMPLIANT NON-COMPLIANT
$20,301.00
2 Units $40,602.00
FOR ALL DEPARTMENTS-6,000 GVW TRUCKS-BID OPENING NOVEMBER 14 @ 11:00
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 14, 2008
Bid Item #08-188 2009 – Compact Pickup Truck for Fleet Department
Bid Item #08-189 2009 – 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-190 2009 – 8500 GVW Series Pickup Truck for Fleet Department
Bid Item #08-196 2009 – Police Impala for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 16, 23, 30, November 6, 2008
Metro Courier October 22, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 5Page 1 of 1
Vendors
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Legacy Ford, Inc.
413 Industrial Boulevard
McDonough, GA 30253
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
5.00 Vehicle/Options Required
5.01 15,004.00$
5.02 16,044.00$
5.03 $ 18,558.00
6.00 Outfiter's Specialty Items
6.01 $ 40.00
6.02 $ 45.00
6.03 $ 275.00
6.04 245.00$
6.05 $ 190.00
6.06 $ 30.00
6.07 $ 12.00
6.08 $ 90.00
6.09 40.00$
6.10 105.00$
7.00 Alert Warning Systems
7.01 50.00$
7.02 407.00$
Approximate Delivery Time 90 - 120 Days from
receipt of P.O.
Bid #08-188
2009 - Compact Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 14, 2008 at 11:00 a.m.
Non-Compliant
Contractors Affidavit
(Notary); Sub-
Contractors Affidavit;
LSB Forms
Non-Compliant
Sub-Contractors
Affidavit (Incomplete)
Attachment number 6Page 1 of 1
Attachment number 7Page 1 of 3
Attachment number 7Page 2 of 3
Attachment number 7Page 3 of 3
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, November 14, 2008
Bid Item #08-188 2009 – Compact Pickup Truck for Fleet Department
Bid Item #08-189 2009 – 6000 GVW Series Pickup Truck for Fleet Department
Bid Item #08-190 2009 – 8500 GVW Series Pickup Truck for Fleet Department
Bid Item #08-196 2009 – Police Impala for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 16, 23, 30, November 6, 2008
Metro Courier October 22, 2008
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 8Page 1 of 1
Vendors
5.00 Vehicle/Options Required Bid Price Model Bid Price Model Bid Price Model
5.01 $ 14,876.00 Ford F-150
5.02 $ 18,606.00 Ford F-150
5.03 $ 21,367.00 Ford F-150
5.04 $ 16,349.00 Ford F-150
5.05 $ 19,835.00 Ford F-150
5.06 $ 22,475.00 Ford F-150
5.07 $ 187.00
5.08 Standard
5.09 incl in trailer tow
($291.00)
5.10 Standard
5.11 $ 2,752.00
5.12 $ 133.00
5.13 271.00$
5.14 291.00$
6.00 Outfitter's Specialty Items
6.01 40.00$
6.02 45.00$
6.03 275.00$
6.04 232.00$
6.05 175.00$
6.06 25.00$
6.07 $ 10.00
6.08 $ 85.00
6.09 $ 95.00
6.10 $ 40.00
6.11 $ 105.00
7.00 Alert Warning Systems
7.01 50.00$
7.02 320.00$
7.03 407.00$
Approximate Delivery Time 90 - 120 day from
getting P.O.
Non-Compliant
Contractors Affidavit
(Notary); Sub-Contractor
Affidavit (Incomplete)
LSB Forms
Non-Compliant
Sub-Contractor
Affidavit (Incomplete)
LSB (Sub/Supplier)
Gordon Chevrolet
2031 Gordon Highway
Augusta, GA 30909
Bid #08-189
2009 - 6000 GVW Series Pickup Truck
for The City of Augusta - Fleet Department
Bid Opening Date: Friday, November 14, 2008 at 11:00 a.m.
Bobby Jones Ford
P.O. Box 15398
Augusta, GA 30919
Legacy Ford, Inc.
413 Industrial Boulevard
McDonough, GA 30253
Attachment number 9Page 1 of 1
Attachment number 10Page 1 of 2
Attachment number 10Page 2 of 2
Commission Meeting Agenda
4/21/2009 2:00 PM
2009 Utilities Forklift
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of 1 forklift for the Utilities Department-
Administration Division. (Approved by Finance Committee April 13, 2009)
Background:The Utilities Department – Administration Division is requesting the purchase of 1
forklift to utilize for the loading and offloading of supply trucks at their new Wylds
Road facility warehouse. The unit will also be used for moving and transporting
goods and equipment around the facility and warehouse areas.
Analysis:Fleet Management submitted a request for bids through the Procurement Department
utilizing the Demand Star electronic bid system which offers nationwide bid
coverage. Seven vendors responded of which three were within the city’s contract
compliance codes. The three compliant bids were as follows: H & E Equipment =
$62, 250.00 (Low Bid) ; Jenkins Tractor = $65,940.00; and Reliable Equipment =
$84,355.00.
Financial Impact:The forklift will be purchased for a total of $ 62,250.00. Funding for the procurement
of this equipment will be provided by the Utilities Department capital outlay.
Alternatives:1) Approve the recommendation (2) Disapprove the recommendation.
Recommendation:Approve the acquisition of one forklift from H & E Equipment Company (lowest Bid
offer 09-064) for $62,250.00 for the Utilities Department – Administration Division.
Funds are Available in the
Following Accounts:506-04-3110/54.22910
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
BID 09-064 H & E Equipment Jenkins Reliable
Service Tractor Equipment
Year 2009 2009 2009
Brand Master Craft Master Craft Mast Explorer
Model MC-10-2127 MC-10-2127 H50D
Bid Price $62,250.00 $65,940.00 $84,355.00
Delivery Date ???60 Days 45 Days
8.00 OPTIONAL ITEM
8.01 72" Carriage $680.00 $740.00 n/a
Great Southern Lift Thomson United
Year Const Equip Atlanta Lift Truck Rentals
Brand Non-Compliant Non-Compliant Non-Compliant Non-Compliant
Model Contractor Non Collision Non Collision Non-Collusion
Bid Price Affidavit Affidavit Affidavit Seal
Delivery Date $0.00 $0.00 $0.00 $0.00
8.00 OPTIONAL ITEM
8.01 72" Carriage
$0.00 $0.00 $0.00 $0.00
UTILITIES - ADMIN - ROUGH TERRAIN FORKLIFT - BID OPENING 03/11/09 @ 11:00
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until Wednesday, March 11, 2009 @ 11:00 a.m. for
furnishing:
Bid Item #09-062 Police Motorcycle for Fleet Department
Bid Item #09-063 Agricultural Tractor with Front End Loader for Fleet Department
Bid Item #09-064 Rough Terrain Forklift for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 5, 12, 19, 26, 2009
Metro Courier February 11, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 3Page 1 of 1
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Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Commission Meeting Agenda
4/21/2009 2:00 PM
2009 Utilities-Tractor
Department:Finance Department, Fleet Management Division
Caption:Motion to approve the purchase of 1 small tractor with front end loader for
the Utilities Department-Raw Water Pumping Station. (Approved by
Finance Committee April 21, 2009)
Background:The Utilities Department – Water Production – Raw Water Pumping Station
is requesting the purchase of 1 small tractor with frontend loader to utilize
for various tasks around the pumping facility. The main task will be to
remove moss and silt pulled from the canal locks to be transported and
deposited in various locations around the area. The unit will also be used in
various maintenance duties such as the canal road work, bank repair,
etc. The facility currently has had to do these tasks mostly be hand which
creates extreme downtime for their personnel.
Analysis:Fleet Management submitted a request for bids through the Procurement
Department utilizing the Demand Star electronic bid system which offers
nationwide bid coverage. Five vendors responded of which one was within
the city’s contract compliance codes. The compliant bid was as follows:
Jenkins Tractor Company = $28, 9750.00.
Financial Impact:The tractor will be purchased for a total of $ 28,975.00. Funding for the
procurement of this equipment will be provided by the Utilities Department
capital outlay
Alternatives:1.Approve the award to the lowest and only compliant bidder, Jenkins
tractor company of Augusta, Georgia 2.Do not approve the request.
Recommendation:Approve the acquisition of one small tractor with frontend loader from
Jenkins Tractor Company (lowest Bid offer 09-063) for $28,975.00 for the
Utilities Department – Water Production Division – Raw Water Pumping
Station.
Funds are Available in
the Following
Accounts:
Funds are available in account: 506-04-3510/54.22910
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
BID 09-063 Augusta Turf & Holley Tractor Jenkins Low Country United
Tractor & Equipment Tractor Machinery Equipment
Year Non-Compliant Non-Compliant 2009 Non-Compliant Non-Compliant
Brand Contractor Sub Contractor Kubota Contractor Non-Collusion
Model Affidavit Affidavit L5240HST-1 Affidavit Seal
Bid Price $0.00 $0.00 $28,975.00 $0.00 $0.00
Delivery Date 45 Days
UTILITIES - AG TRACTOR WITH LOADER - BID OPENING 03/11/09 @ 11:00
Attachment number 2Page 1 of 1
Holley Tractor & Equipment Co.
Attn: Robin Morris
1721 Richland Avenue E
Aiken, SC 29801
Holley Tractor & Equipment Co.
Attn: Robin Morris
1721 Richland Avenue E
Aiken, SC 29801
Holley Tractor & Equipment Co.
Attn: Robin Morris
1721 Richland Avenue E
Aiken, SC 29801
Burke Truck & Tractor Co., Inc.
Attn: Jon Crockett
706 West Sixth Street
P.O. Box 478
Waynesboro, GA 30830
Burke Truck & Tractor Co., Inc.
Attn: Jon Crockett
706 West Sixth Street
P.O. Box 478
Waynesboro, GA 30830
Burke Truck & Tractor Co., Inc.
Attn: Jon Crockett
706 West Sixth Street
P.O. Box 478
Waynesboro, GA 30830
Hertz Equipment Rental
Attn: Ricky Elliott
2017 Rawley Road
Augusta, GA 30906
Hertz Equipment Rental
Attn: Ricky Elliott
2017 Rawley Road
Augusta, GA 30906
Hertz Equipment Rental
Attn: Ricky Elliott
2017 Rawley Road
Augusta, GA 30906
Ron Crowden
Fleet Department Yvonne Gentry
DBE Coordinator
Bid Item #09-063
Agricultural Tractor w/Front End
Loader
For Fleet Department
Bid Due: Wed 3/11/09 @ 11:00 a.m.
Addendum 1 Mailed 2/18/09
Attachment number 3Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until Wednesday, March 11, 2009 @ 11:00 a.m. for
furnishing:
Bid Item #09-062 Police Motorcycle for Fleet Department
Bid Item #09-063 Agricultural Tractor with Front End Loader for Fleet Department
Bid Item #09-064 Rough Terrain Forklift for Fleet Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted
in writing to the office of the Procurement Department by Fax at 706-821-2811 or by mail. No
bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall
be rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 5, 12, 19, 26, 2009
Metro Courier February 11, 2009
cc: Tameka Allen Interim Deputy Administrator
Ron Crowden Fleet Management
Attachment number 4Page 1 of 1
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Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
Approve Payments to District Attorney State Paid Employees to Replace Wages Lost due to State Furloughs
Department:District Attorney thru the Fiance Department
Caption:Approve payments to state employees in District Attorney's office to replace
wages lost due to State furloughs. (No recommendation from Finance
Committee April 13, 2009)
Background:The District Attorney's office has two groups of employees: those that are
paid by the state and those circuit employees that are effectively paid for by
the county thru a contract with the state. For 2009 the state will continue
requiring each state employee to take unpaid leave one day per month.
Additionally for the months of March, April and May employees are
required to take two days per month unpaid leave. In addition to the
financial hardships placed upon our employees, the workings of the District
Attorney are disrupted in that the furloughed employees are prohibited by
Federal Law from working more than 32 hours in a week.
Analysis:It is desired to find a method to pay the furloughed employees so that there
is no ecomonic hardship placed on them and the prosecution of cases due to
mandated absences of employees is minimumized.
Financial Impact:A funding source for ARC to replace furlough pay lost has been identified.
The employer portion charged to ARC on the contract for the circuit
empoyees was reduced in February of 2009 from 22.165% to 1.925% and to
zero in March. The reduction of cost to ARC for this item is $15,000 per
month. Two days furlough pay with matching FICA and Medicare is less
than $7000. The resulting savings would be approximately $88,000 even if
the state extended the 2 day furlough thru the end of this calendar year.
Alternatives:do nothing, resulting in hampering the ability of the DA's office to prosecute
cases in a timely manner and having an adverse ecomonic impact on
employees
Recommendation:Replace the furlough pay with savings from the existing contract with
Prosecuting Attorney's Council
Funds are Available in
the Following
Accounts:
District Attorney's office - state contract 101-021310-5239110
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/21/2009 2:00 PM
Historic Augusta 2009 Cotton Ball
Department:Clerk of Commission
Caption:Consider a request from Historic Augusta, Inc. regarding city sponsorship
through the purchase of tickets for the 2009 Cotton Ball. (No
recommendation from Finance Committee April 13, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
Roll Off Containers
Department:Clerk of Comission
Caption:Motion to approve/ratify authorization letter for the purchase of Open
Top Roll-Off Containers and Flatbed Rolloff from the lowest compliant
bidder, Lewis Steel Works, for the Solid Waste Department. (Approved by
Finance Committee April 13, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 6
Attachment number 1Page 2 of 6
Attachment number 1Page 3 of 6
Attachment number 1Page 4 of 6
Attachment number 1Page 5 of 6
Attachment number 1Page 6 of 6
Commission Meeting Agenda
4/21/2009 2:00 PM
Salvation Army City Property Purchase Request
Department:Administrator
Caption:Motion to approve a request from the Salvation Army to purchase City
properties. (Approved by Finance Committee April 13, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Commission Meeting Agenda
4/21/2009 2:00 PM
Tax Abatement on Land Bank Owned Property
Department:Clerk of Commission
Caption:Motion to approve abatement of all County Ad Valorem Taxes on Land
Bank owned property. (Approved by Finance Committee April 13, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/21/2009 2:00 PM
Amendment No. 13 to Contract with OMI, Inc. and Reconciliation of 2008 Expenses
Department:Utilities
Caption:Motion to approve Amendment No. 13 (Year 2009 Agreement
Modifications) to Agreement with OMI for a 2009 Budget cost of
$7,513,768.80 and Reconciliation of 2008 Operating Costs. (Funded by
Account No. 506043310-5211110) (Approved by Engineering Services
Committee March 23, 2009 - postponed from April 1 Commission
meeting)
Background:On July 20, 1999 Augusta and Operations Management International, Inc.
(OMI) entered into an Agreement for Operations, Maintenance and
Management Services. Article 2.36 of the Agreement provides that OMI
will prepare an annual amendment to the Agreement which establishes the
budget for the year. Attached is a proposed Amendment No. 13 from OMI,
which sets forth a 2009 budget of $7,513,768.80. The estimated cost of
wastewater treatment services for 2008 is $7,226,268.80. We have also
included an allowance of $287,500.00 to provide for OMI assistance with
maintenance as may be needed at the water treatment facilities and other
areas within our system. OMI has been able to provide such assistance in a
very timely and cost effective manner in previous years. Also attached is
the reconciliation of 2008 actual operating costs with the 2008 budgeted
costs. This reconciliation shows a balance due to OMI under the terms of
our existing agreement in the amount of $354,588.78.
Analysis:The 2009 budget cost contained in this amendment represents a 3.9%
increase in the budgeted cost of wastewater treatment services over 2008
actual costs. The cost of this budget is within the established 2009 Utilities
Department budget amount for this expense. The budget represents a
spending plan which will be closely monitored by Utilities Department staff.
Approval of this amendment will establish the 2009 line items and total cost
for the Agreement for Operations, Maintenance and Management Services
with OMI. The 2008 actual expenditures for operation of our water pollution
control facilities exceeded the budgeted amount by $354,588.78. This
increase was primarily due to increases in the cost of power, chemicals,
biosolids application (which has a significant fuel component) and an
increased organic load on the treatment facilities.
Financial Impact:$7,868,357.58 from Account No. 506043310-5211110.
Alternatives:(1) Approve the proposed budget for 2009 and reconciliation of 2008
expenses or (2) Reject the proposed budget and re-negotiate.Cover Memo
Recommendation:Approve Amendment No. 13 (Year 2009 Agreement Modifications) to the
agreement with OMI for a 2009 Budget cost of $7,513,768.80 and
reconciliation of 2008 operating costs by a payment to OMI in the amount
of $354,588.78. (Funded by Account No. 506043310-5211110)
Funds are Available in
the Following
Accounts:
$7,868,357.58 from Account No. 506043310-5211110.
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Page 1 of 3
AMENDMENT NO.13
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This AMENDMENT No. 13 to the Agreement date July 20, 1999 is made effective this
1st day of January, 2009 between Augusta, Georgia, a political subdivision of the State of Georgia, whose
address for any formal notice is 530 Green Street, Room 801, Augusta Georgia 30911, Attention: City
Administrator KHUHLQDIWHU³2ZQHU´ DQG2SHUDWLRQV0DQDJHPHQW,QWHUQDWLRQDO,QF KHUHLQDIWHU³CH2M
HILL OMI´ ZLWKoffices at 9193 South Jamaica Street, Suite 400, Englewood, Colorado 80112.
NOW THRERFORE, Owner and CH2M HILL OMI agree to amend the Agreement as follows:
1. Article 2.34 is hereby deleted in its entirety and replaced with the following Article 2.34:
2.34 Provide, and document repairs as described in Appendix A.5, provided the total amount
CH2M HILL OMI shall be required to pay does not exceed Three Hundred Twenty Four
Thousand One Hundred Ninety Two Dollars and No Cents ($324,192.00) during the
tenth year of the Agreement (January 1, 2009 through December 31, 2009). At such time
that actual repair costs exceed the annual repairs limit, CH2M HILL OMI shall notify the
Owner in writing. Repairs in excess of the annual repair budget will be invoiced at direct
costs, with no markup for overhead or profit and will be included in the annual
reconciliation of the contract.
2. Article 4.1 is hereby deleted in its entirety and replaced with the following Article 4.1:
4.1 For services rendered for the period January 1, 2009 through December 31, 2009, Owner
shall pay to CH2M HILL OMI a base fee equal to the actual cost of services as provided
in Article 4.3, which includes a Management Fee of One Hundred Eighty Eight Thousand
Five Hundred Eleven Dollars and Thirty Six Cents ($188,511.36). Said Management Fee
and Base Fee shall increase proportionally with Base Fee adjustments described in
Article 4.4.
3. Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3.
4.3 CH2M HILL OMI estimates that the cost for services for the period January 1, 2009 through
December 31, 2009 shall be Seven Million Five Hundred Thirteen Thousand Seven Hundred
Sixty Eight Dollars and Eighty Cents ($7,513,768.80). Details of said costs are shown in
Appendix K. The Base Fee shall be negotiated each year beginning 120 days prior to
conclusion to contract year. Should Owner and CH2M HILL OMI fail to agree, the Base Fee
will be determined by the application of the Base Fee Adjustment Formula shown in
Appendix F.
4. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
This Amendment No. 13 together with the Agreement constitutes the entire agreement between the
Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth
herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in full
Attachment number 1Page 1 of 3
Page 2 of 3
force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed
by an authorized representative of the Parties.
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
OPERATIONS MANAGEMENT AUGUSTA, GEORGIA
INTERNATIONAL, INC.
Natalie Eldredge David S. Copenhaver
Vice President Mayor
Date: Date:
ATTEST:
Clerk
Attachment number 1Page 2 of 3
Page 3 of 3
Appendix K
Estimated Costs
2009
Description Annualized
Cost
Labor and Benefits $ 2,042,194.00
Administrative $ 83,146.00
Equipment and Vehicle Expense $ 133,256.00
Biosolids Application $ 1,333,332.00
Training $ 32,018.00
Materials and Supplies $ 107,422.00
Chemicals $ 468,432.00
Outside Services $ 153,400.00
Power $ 1,606,320.00
Repairs $ 324,192.00
Miscellaneous $ -
Sub-total $ 6,283,712.00
Overhead 12% $ 754,045.44
Management Fee $ 188,511.36
Sub-total $ 942,556.80
Directors Allowance $ 250,000.00
Overhead 12% $ 30,000.00
Management Fee $ 7,500.00
Sub-total $ 287,500.00
Total $ 7,513,768.80
Attachment number 1Page 3 of 3
Attachment number 2Page 1 of 3
Attachment number 2Page 2 of 3
Attachment number 2Page 3 of 3
Commission Meeting Agenda
4/21/2009 2:00 PM
Approve Georgia Power Easement #10879
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company easement #10879 for a
distribution line on the J. B. Messerly WWTP property. (Approved by
Engineering Services Committee April 13, 2009)
Background:Georgia Power Company is running new poles and line to serve Messerly
and requests and easement.
Analysis:The upgrading and expansion of Messerly have resulted in an increased
power demand. Georgia Power Company will be upgrading their
distribution lines, to supply the WWTP.
Financial Impact:None
Alternatives:Don't approve Georgia Power Company easement #10879 for a distribution
line on the J. B. Messerly WWTP property.
Recommendation:Approve Georgia Power Company easement #10879 for a distribution line
on the J. B. Messerly WWTP property.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Commission Meeting Agenda
4/21/2009 2:00 PM
Condemnation -Carlyle Centennial Group LP
Department:Clerk of Commission
Caption:Motion to authorize condemnation to acquire title of a portion of property
for right of way, permanent easement and temporary driveway easement for
the Alexander Drive Project, (Parcel 31, tax map 013-1, parcel 002-03) 1040
Alexander Drive. (Approved by Engineering Services Committee April
13, 2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
Evaluation of Options for Operations of Water Pollution Control Faciliaites and Programs
Department:Utilities
Caption:Motion to approve a Professional Services Agreement with the consulting
firm McKim & Creed for the Evaluation of Alternatives for Operations of
Water Pollution Control Facilities and Programs. (Approved by
Engineering Services Committee April 13, 2009)
Background:On July 20, 1999 Augusta and Operations Management International, Inc.
(OMI) entered into an agreement for operations, maintenance and
management services of Augusta's water pollution control facilities and
programs. The original agreement ran through December 31, 2004. This
agreement was extended for one year in 2004 and for an additional four
years in 2005. The current agreement will expire on December 31, 2009.
The ending of this agreement necessitates that Augusta make a significant
decision about how to proceed with these activities in the future. We
believe it would be beneficial for Augusta to enlist a specialist in the area of
facility and system management to evaluate our current operational practices
and our future needs and assist in developing a recommendation to the
Commission regarding a path forward. This evaluation would specifically
look at the options of continuing contract operations or reintegrating these
activities into the Utilities Department operating structure.
Analysis:In response to the pending end of our current agreement with OMI we
would like to enlist the services of McKim & Creed to perform an
evaluation of our current needs regarding facility and program operations.
This firm has an excellent reputation in the water and wastewater consulting
field and they are not involved in plant operations activities. We believe that
they can provide a thorough and objective evaluation of our current needs
and how to best meet those needs. This approach will allow for an objective
review of the costs and benefits of the various options available to Augusta
at this critical transition time. This review will in turn allow Augusta to
make a decision based on factual information which will provide the most
benefits for the community. McKim & Creed has offered the attached
professional services proposal to perform this work. According to the
proposal the work can be accomplished in 12 weeks from notice to proceed.
Based upon the results of this evaluation and the decision of the
Commission, the Utilities Department would either initiate a new RFQ
process for contract operations or begin recruiting and hiring new staff to
prepare for the assumption of operations by AUD. All of these activities
would need to be completed in time to allow for their implementation at
midnight on December 31, 2009. If the decision of the Commission is to
initiate a new RFQ for contract operations McKim & Creed would not be
allowed to submit a statement of qualifications for this work.
Cover Memo
Financial Impact:$73,850.00 from account 506043310-5212999.
Alternatives:1) Approve a Professional Services Agreement with the consulting firm
McKim & Creed in an amount not to exceed $73,850.00 for the Evaluation
of Alternatives for Operations of Water Pollution Control Facilities and
Programs; 2) Reject the proposal and proceed with an internal evaluation
without the benefit of a third-party assessment.
Recommendation:Approve a Professional Services Agreement with the consulting firm
McKim & Creed in an amount not to exceed $73,850.00 for the Evaluation
of Alternatives for Operations of Water Pollution Control Facilities and
Programs. (Funded by Account No. 506043310-5212999)
Funds are Available in
the Following
Accounts:
Funded by Account No. 506043310-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
1
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Attachment A
Scope of Services
Augusta Utilities Department Wastewater
Treatment Plants Evaluation
Project Purpose
Augusta Utility Department (AUD) has asked that an evaluation be conducted of the James
B. Messerly (JBM) Wastewater Treatment Plant (WWTP) and Spirit Creek WWTP to assess
the current contract operation being provided by OMI/CH2M HILL. The purpose of this
evaluation is to provide input regarding a decision as to whether a continued contract
operations arrangement is the most effective way in which to meet the wastewater treatment
needs of AUD. The ultimate decisions that Augusta must make will depend on the
evaluation of three options:
1. Continue to have a contract operations contract, competing it among qualified
contract operations firms, or,
2. Return to an operations mode in which AUD operates the JBM WWTP and Spirit
Creek WWTP as an operating division of AUD.
3. Return to an operations mode in which AUD operates the majority of the
facilities, but some specific processes such as the land application program
remain as a contracted operation.
The approach being proposed in this Scope of Services involves a broad overview and
evaluation of the JBM WWTP and Spirit Creek WWTP that will serve as the basis for
comparison of the current mode of operation with a mode involving return to the operation of
these facilities by AUD.
Project Management
Joe Stowe will serve as the Project Manager for the AUD Wastewater Treatment Plants
Evaluation project. Joe will be the primary contact for the Augusta Utilities Department
(AUD) throughout the project. Jeff Adkins will serve as internal project manager and as the
lead on Asset Management considerations.
Other key team members are:
Bob Rubin Biosolids
Alex Monroe Plant Operations
Lex Warmath, Raftelis Financial
McKim & Creed plans to conduct two (2) workshops during this project. An initial kickoff
meeting will be scheduled for April/May, 2009. Prior to the Kickoff Workshop, McKim &
Attachment number 1Page 1 of 8
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
2
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Creed will provide a list of requested data and information that is required for the project.
McKim & Creed will review information received from AUD prior to the Kickoff Workshop and
report on the status of the information request at the workshop. The purpose of the kickoff
workshop is to introduce the project team to AUD and the current contract operator
(OMI/CH2MHILL), review project goals, objectives, and priorities, discuss the project
approach and action plan for each task, finalize project schedule, and to review with the
participants the activities planned in this project. Immediately prior to Workshop No. 1, key
project team members will conduct a facility tour of the JBM WWTP and Spirit Creek
WWTP.
x At the conclusion of the project, McKim & Creed will conduct a second workshop, to be
scheduled in advance on a mutually agreeable date with AUD. At the second workshop,
McKim & Creed will present its findings and conclusions.
The project final report will be submitted following Workshop No. 2. The scope of work and
deliverables planned for each task are outlined below. Deliverables will be submitted to
AUD in accordance with the Project Schedule (Attachment C).
As noted above, a broad overview and evaluation of the JBM WWTP and Spirit Creek
WWTP will serve as the basis for the comparison of the current mode of operation with a
mode involving a return to the operation of the facilities by AUD. AUD will provide a lead
person with whom McKim & Creed will coordinate project activities. AUD will also
coordinate with OMI/CH2M HILL to assure access to plants sites and to key staff members
that the McKim & Creed team will need to interview.
Deliverables
Meeting Summaries for each Workshop
Final AUD WWTPs Evaluation Report
Task 1. Wastewater Treatment Operations Evaluation
The purpose of this task is to evaluate the operations of the JBM WWTP and Spirit Creek
WWTP. McKim & Creed will review and assess the operations, staffing, organization,
management and existing condition of the JBM WWTP and Spirit Creek WWTP, including
associated residuals management facilities.
Scope of Work
The scope of work for this task includes the following:
1) Data Collection – McKim & Creed will collect and review data and information on JBM
WWTP and Spirit Creek WWTP. McKim & Creed will provide a list of requested data
and information to AUD prior to Workshop No. 1. To reduce printing effort, transmittal of
this data to McKim & Creed electronically is encouraged. The data and information
required for the Wastewater Treatment Operations Evaluation (other documents, data,
and information may be identified as the project is complete) may include:
a) Daily Monitoring Reports (DMRs) for the JBM WWTP and Spirit Creek WWTP for
2008 through 2009 year-to-date.
b) Residuals processing data, land application data and groundwater monitoring data at
land application sites for 2008 through current.
Attachment number 1Page 2 of 8
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
3
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
c) Current staffing levels for the JBM WWTP and Spirit Creek WWTP, including filled
and unfilled positions, including both OMI/CH2M HILL and AUD staff.
d) Organizational chart for the JBM WWTP and Spirit Creek WWTP, including names of
current incumbents.
e) Organizational chart for the Augusta Utilities Department, including names of current
key staff and OMI/CH2M HILL staff.
f) Annual budgeted and operating expenses for fiscal years (FY) 2005 through current.
g) Capital Improvements Plan for FY 2009 – 2013.
h) Copies of all current NPDES and non-discharge permits related to JBM WWTP and
Spirit Creek WWTP, as well as regulatory agency inspections and violation citations
related to these permits, if any, for 2005 through 2009 year-to-date.
i) Current Wastewater Master Plans and other recent engineering studies addressing
operational issues, for the JBM WWTP and Spirit Creek WWTP and Residuals
Management Program.
j) Access to copies of current Standard Operating Procedures for the JBM WWTP and
Spirit Creek WWTP (if not available electronically, these may be viewed at JBM
WWTP during the site visits).
k) Copies of internal reports from AUD to City/County Commission regarding the JBM
WWTP and Spirit Creek WWTP.
l) Other documents that are identified during the execution of the project that are
determined as pertinent to this project.
m) Copies of pay classifications and ranges of pay for all OMI/CH2M HILL staff
members employed on JBM or Spirits Creed project.
2) Site Visits - McKim & Creed will conduct facility site visits to review and evaluate the
operations and performance of the JBM WWTP and Spirit Creek WWTP. The site visits
will include facility tours of each treatment process, administration facilities, laboratory
facilities, maintenance facilities, residuals management facilities, and land application
sites. McKim & Creed will not conduct any exploratory digging or investigations for other
items that may be hidden from view.
McKim & Creed will observe the operability and general condition of major process
equipment for liquid treatment at the JBM WWTP and Spirit Creek WWTP, and will note
apparent deficiencies relating to condition and performance.
McKim & Creed will observe the current health and safety program at the JBM WWTP
and Spirit Creek WWTP during the site visits, and will note training, documentation,
availability of safety equipment, written safety procedures, and observation of safe
operating practices at the plant.
3) Staff Interviews - McKim & Creed will conduct approximately 15 interviews over 3
consecutive days of AUD staff and Plant staff interviews discuss Plant operations.
McKim & Creed will conduct interviews with staff, including the following:
a) AUD Director of Utilities
b) AUD Assistant Director of Utilities
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AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
c) Other AUD Staff (e.g., Accounting)
d) OMI/CH2M HILL Augusta Project Manager (JBM WWTP Spirit Creek WWTP)
e) Process Operations Supervisor
f) Maintenance Supervisors
g) Shift Supervisors
h) Residuals Program Manager
i) Laboratory Manager
j) Safety Coordinator
k) Representative plant operators and maintenance staff (across skill levels)
l) Biosolids Application Sub-contractor
Other utility staff may be interviewed as necessary for the evaluation of Plant operations,
or as requested by AUD.
4) Operations Evaluation - McKim & Creed will review and evaluate data and information
collected on Plant operations, maintenance and performance, operating costs,
procurement procedures, capital planning, and management. McKim & Creed may also
review materials identified during the staff interviews and facility site visits.
5) Management Structure – McKim & Creed will review the overall management structure
and report initial findings and conclusions to AUD as a part of the final report.
6) Residuals Management Evaluation – McKim & Creed will evaluate the current
Residuals Management Program, including the following tasks:
a) Cursory review of Plant residuals processing data to assess suitability for Class B
and Class A pathogen reduction and vector attraction reduction requirements.
b) Cursory review of land application data and groundwater monitoring data to
determine nutrient and metals application rates.
c) Review of Class B and Class A residuals storage, thickening and dewatering
capacity at the JBM WWTP and Spirit Creek WWTP and adequacy for current year-
round operations.
d) Review the current residuals program, record keeping, marketing plan and residuals
distribution efforts, including planned marketing and distribution efforts not yet
implemented.
Inconsistencies, significant data/information gaps, or contradictions in the data provided
for review will be noted, as well as operational limitations in the existing Residuals
Management Program.
7) Comparison with Projected AUD Operation—McKim & Creed will apply knowledge of
comparable treatment facilities operated by AUD to serve as one source of information
to use for comparisons with the contract operation of JBM WWTP. This information will
include knowledge of the treatment processes, administration capabilities, laboratory
capabilities, and maintenance capabilities. McKim & Creed will observe the operability
and general condition of major process equipment at other facilities and will note
apparent deficiencies relating to condition and performance.
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AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
5
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
McKim & Creed will review AUD’s current health and safety program and will note
training, documentation, availability of safety equipment, written safety procedures, and
observation of safe operating practices at the plant.
McKim & Creed will review and evaluate information collected on AUD-managed
operations and residuals management processes, maintenance and performance,
operating costs, procurement procedures, capital planning, and management. On the
basis of the information reviewed, McKim & Creed will compare similarities and
differences between contract operations and presumed operations by AUD at the JBM
WWTP and the Spirits Creek WWTP. In addition to the comparisons between these
options, McKim & Creed will address projected operations requirements for the future
expanded JBM plant under both the option of continued contract operations and
operations by AUD. (Start-up programmed for 2nd Quarter, 2010)
Deliverables
Consolidated set of Meeting Summaries from Plant staff interviews
Task 2. Budget and Financial Considerations
1) Contract and Financial Terms Review - McKim & Creed and its subconsultant, Raftelis
Financial Consultants, will review contractual and financial terms for the current JBM
WWTP and Spirit Creek WWTP operations contract, and will comment on whether the
financial and contracting terms are comparable with similar utility contract operations.
2) Budget and Capital Planning Review - McKim & Creed and its sub-consultant will
perform a review of the existing operations budget and capital planning program for the
JBM and Spirit Creek Plants to identify current decision-making and record-keeping
processes, expenditure approval and accounting processes, cost-control practices, and
audit standards. McKim & Creed and its subconsultant will review actual versus
budgeted costs for each year of contract operation that data is provided.
4) Comparison with AUD Operation— McKim & Creed and its sub-consultant will review
budgets for other AUD operations, and comment on the comparative cost of the current
WWTP contract operations with similar operations currently managed directly by AUD
staff. Due to the disparities between the JBM and Spirits Creek plant operations and
other AUD operations, direct financial comparisons and conclusions will be used only in
instances where such comparisons are considered to be valid. In addition, high-level
illustrations of the relative financial status of contract and AUD operations, and whether
AUD operation of the facility is likely to result in significant savings to AUD, will be used.
Task 3. Final Project Report and Workshop
McKim & Creed will conduct a second workshop, of two to four hours duration, with AUD
managers at their offices. McKim & Creed will present findings and conclusions for
Operations Evaluation (Task 1), Financial/Budget Evaluation (Task 2), final
recommendations, and a suggested implantation plan and schedule for the recommended
option. At the workshop, McKim & Creed will present proposed components and
recommendations to be included in the WWTP Evaluation Final Report, and solicit input
from AUD staff on those recommendations.
Final Project Report – Approximately two weeks following the workshop, McKim & Creed
will submit a final project report. The final report will include an Executive Summary to
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AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
highlight the findings, conclusions, and recommendations of the Plant Evaluation project.
The McKim & Creed project manager will meet with AUD managers to deliver the report.
Attachment number 1Page 6 of 8
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Attachment B
Compensation
McKim & Creed proposes to complete this project scope for a lump sum fee not to exceed
$ 73,850, distributed as shown in Table B-1. McKim & Creed will not exceed this fee without
prior written approval of AUD.
TABLE B-1
Compensation
Messerly WWTP Evaluation
Task Compensation
Task 1 – WWTP Operation Evaluation $29,325
Task 2 – Budget and Financial Considerations $19,900
Task 3 – Final Project Report and Workshop $24,625
Total $73,850
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8
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Attachment C
Project Schedule
No. Description 12345678910111213
Team Mobilization
1 Kickoff Workshop 1
Data Collection/Review
Operations Review
2 Financial/Contracting Evaluation
3 Prepare For Workshop
Review Workshop 2
Prepare Final Report
Submit Final Report
Task Information Week Following Notice to Proceed
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Commission Meeting Agenda
4/21/2009 2:00 PM
Judicial Center Signage Package
Department:Public Services Department - Facilities Management Division
Caption:Motion to amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270. (Approved by
Engineering Services Committe April 13, 2009)
Background:The Architectural contract for the Judicial Center does not include the fee
for the specialty signage/graphics consultant for additional non-code
required signage/graphics for the building and site. During the planning for
the Judicial Center, the subcommittee requested that Turner and Associates
submit an additional service proposal for signage/graphics services beyond
the contracted code-required signage/graphics that Turner and Associates
was originally contracted to provide.
Analysis:The authorization to proceed with the service is needed to continue to move
the design of this project forward. These services were originally excluded
from the Turner and Associates contract anticipating that Augusta would
contract directly for these services. However, utilizing Turner and
Associates to coordinate these services with the overall design is the
recommendation of the subcommittee.
Financial Impact:A total fee of $35,700.00, plus a $3,570.00 reimbursable expense allowance,
is proposed for additional expenses associated with providing this service
for a total cost of $39,270.00
Alternatives:1. Amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270. 2. Do not amend the
contract and issue a separate RFP.
Recommendation:#1. Amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270.
Funds are Available in
the Following
Accounts:
Funds are available in the SPLOST funding for the Judicial Center Project.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/21/2009 2:00 PM
Manchester Section One Phase One
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Motion to approve the deeds of dedication, maintenance agreement, and
road resolutions submitted by the Engineering and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase One.
(Approved by Engineering Services Committee April 13, 2009)
Background:The final plat was approved by the Commission on August 15, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase One. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/21/2009 2:00 PM
Manchester Subdivision, Section One, Phase Two
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Motion to approve the deeds of dedication, maintenance agreement, and
road resolutions submitted by the Engineering and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase Two.
(Approved by Engineering Services Committee April 13,2009)
Background:The final plat was approved by the Commission on October 17, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase Two. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/21/2009 2:00 PM
Ordinance Amendment- multi-family dwelling
Department:Law
Caption:Motion to approve an ordinance to amend Augusta-Richmond County, Ga.
Code, Section 5-2-45 to clarify multi-family dwelling water and sewer rates;
to repeal all ordinances and parts of ordinance in conflict herewith; and for
other purposes. (Approved by Engineering Services Committee April 13,
2009)
Background:On February 3, 2009, Augusta-Richmond County Commission approved
clarification of multi-family dwelling water and sewer rates.
Analysis:The February 3, 2009 approved clarification of the multi-family dwelling
water and sewer rate needs to be incorporated into the Augusta, GA CODE
by adoption of the attached ordinance.
Financial Impact:AUD states there will be no additional cost.
Alternatives:1. Approve clarification of multi-family dwelling water and sewer rates. 2.
Do not approve the agenda item.
Recommendation:Approve motion to amend Code for clarification of multi-family dwelling
water and sewer rates.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO._______
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY, GA. CODE, TITLE
FIVE, SECTION 5-2-45 TO CLARIFY MULTI-FAMILY DWELLING WATER AND
SEWER RATES; TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN
CONFLICT HEREWITH; AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County, Georgia desires to update and amend the Augusta-
Richmond County, Ga. Code to clarify multi-family dwelling water and sewer rates;
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY, GA. COMMISSION
AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-
Richmond County, Ga. Code be amended as follows:
SECTION 1. The Augusta-Richmond County, Ga. Code, Title Five, Section 5-2-45 is hereby
amended by adding a new subparagraph (f) to read as follows:
(f) Multi-family dwellings with a water meter size of one (1) inch or greater
are considered commercial accounts for billing purposes, regardless of the
type of entity that is being billed.
SECTION 2. This Ordinance shall become effective immediately upon adoption.
SECTION 3. All Ordinances or parts of ordinances in conflict with this Ordinance are hereby
repealed.
SECTION 4. Should any section, provision or clause of any part of this Ordinance be declared
invalid or unconstitutional, or if the provisions of any part of this Ordinance as applied to any
particular situation or set of circumstances be declared invalid or unconstitutional, such
invalidity shall not be construed to affect portions of this Ordinance not so held to be invalid, or
the application of this Ordinance to other circumstances not so held to be invalid, it is hereby
Attachment number 1Page 1 of 3
declared as the intent that this Ordinance would have been adopted had such invalid portion not
been included herein.
Adopted this ____ day of April, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County, Ga. Commission on
________________, 2009 and that such Ordinance has not been modified or rescinded as of the
date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
_____________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ________________________
Attachment number 1Page 3 of 3
Commission Meeting Agenda
4/21/2009 2:00 PM
Pinehurst Subdivision, Section Six, Phase 3
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Motion to approve the deeds of dedication, maintenance agreement, and
road resolution submitted by the Engineering and Augusta Utilities
Departments for Pinehurst Subdivision, Section Six, Phase 3. (Approved by
Engineering Services Committee April 13, 2009)
Background:The final plat was approved by the Commission on May 16, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering, and Augusta Utilities Departments
for Pinehurst, Section Six, Phase 3. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/21/2009 2:00 PM
Pinehurst, Section Six, Phase 2
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Motion to approve the deed of dedication and road resolutions submitted by
the Engineering Department for Pinehurst, Section Six, Phase 2. (Approved
by Engineering Services Committee April 13, 2009)
Background:The final plat was approved by the Commission on June 21, 2005. The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Financial Impact:By accepting these roads into the County system, all future maintenance and
associated costs will be borne by Augusta, Georgia.
Alternatives:1. Approve the deed of dedication and road resolutions submitted by the
Engineering Department for Pinehurst, Section Six, Phase 2. 2. Do not
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/21/2009 2:00 PM
Rhodia Bradley
Department:Clerk of Commission
Caption:Motion to deny a request by Ms. Rhodia Bradley regarding exemption
from garbage pickup charges for property located at 1804 Second Avenue
and task attorney to review ordinance for possible changes under like
circumstances. (Approved by Engineering Services Committee April 13,
2009)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
4/21/2009 2:00 PM
wb water and sewer rate amendment
Department:Law Department
Caption:Motion to approve an Ordinance to amend Augusta-Richmond County, Ga.
Code, Sections 5-2-45(b) to clarify and amend the monthly residential sewer
rates; to repeal all ordinances and parts of ordinances in conflict herewith; to
provide an effective date; and for other purposes. (Approved by
Engineering Services Committee April 13, 2009
Background:On February 3, 2009, Augusta-Richmond County Commission
approved clarification of monthly residential sewer rate.
Analysis:The February 3, 2009 approved clarification of the monthly residential
sewer rate needs to be incorporated into the Augusta, GA CODE by
adoption of the attached code amendment ordinance.
Financial Impact:AUD states there may be nominal cost to AUD for implementation of billing
software changes for this policy and revenue may decrease slightly as a
result of the change. However, AUD feels it is more important to make the
billing policies fair to all customers.
Alternatives:1. Approve clarification of monthly residential sewer rates. 2. Do not
approve the agenda item and allow the current policy to continue as is stated
in the Code. This will cause some of AUD’s customers to pay larger sewer
bills than the AUD policy was intended to dictate.
Recommendation:Approve motion to amend Code for clarification of monthly residential
sewer rates.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO._______
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY, GA. CODE TITLE
FIVE, SECTION 5-2-45(b) TO CLARIFY AND AMEND THE MONTHLY
RESIDENTIAL SEWER RATES; TO REPEAL ALL ORDINANCES AND PARTS OF
ORDINANCE IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE
RATE;AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County, Georgia desires to update and amend the Augusta-
Richmond County, Ga. Code to clarify the monthly residential sewer rates;
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT
IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-Richmond
County, Ga. Code be amended as follows:
SECTION 1. The Augusta-Richmond County, Ga. Code, Title Five, Section 5-2-45(b) is hereby
amended and restated as follows:
(b) Effective April 1, 2009, the monthly residential sewer rate shall be charged
based on the lesser of the actual water usage for the month or average water usage
for that address from the previous December, January and February billing cycles.
SECTION 2. This Ordinance shall become effective immediately upon adoption.
SECTION 3. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
SECTION 4. Should any section, provision, or clause of any part of this Ordinance be declared
invalid or unconstitutional, or if the provisions of any part of this Ordinance as applied to any
particular situation or set of circumstances be declared invalid or unconstitutional, such
invalidity shall not be construed to affect portions of this Ordinance not so held to be invalid, or
the application of this Ordinance to other circumstances not so held to be invalid, it is hereby
Attachment number 1Page 1 of 3
declared as the intent that this Ordinance would have been adopted had such invalid portion not
been included herein.
Adopted this ____ day of April, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on
________________, 2009 and that such Ordinance has not been modified or rescinded as of the
date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
_____________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ________________________
Attachment number 1Page 3 of 3
Commission Meeting Agenda
4/21/2009 2:00 PM
Wrightsboro Rd Imprvts SA#8 & CPB 9- 031309
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Motion to authorize the Engineering Department to approve Capital Project
Budget Change Number Nine and Supplemental Agreement Eight with PBS
& J in the amount of $160,179 for the redesign of the intersection of Barton
Chapel Road and prepare for the GDOT mandated Value Engineering
process as part of the improvements to Wrightsboro Road from Jimmie
Dyess Parkway to I-520, ARC# 323-04-296823309. Funds will be
transferred from the project Right of Way Account to the project
Engineering Account. (Approved by Engineering Services Committee
April 13, 2009)
Background:This is a Georgia Department of Transportation (GDOT) project that will
widen & reconstruct Wrightsboro Road from Jimmie Dyess Parkway to I-
520. The Engineering Department is responsible for the development of the
preliminary engineering activities and hired PBS & J to accomplish these
activities. GDOT is funding the right of way acquisition ($8,906,000) and
the construction ($16,100,000).
Analysis:PBS & J entered into an agreement with Augusta-Richmond County on
October 19, 1999 for engineering and design services on the Wrightsboro
Road project. On December 23, 2008 the Engineering Department submitted
a request to GDOT asking them to reconsider the design of the Barton
Chapel Road intersection. It is the opinion of the City Traffic Engineer and
GDOT District Traffic Engineer that the intersection as currently designed
will not operate as safely and efficiently as it should based on the anticipated
future land use for this portion of the Wrightsboro Road corridor. The
request was for Barton Chapel Road to be relocated to the east and opposite
of existing Augusta West Parkway. On February, 2009 GDOT concurred
with this request GDOT advised the Engineering Department on February
16, 2009 that this project would have to go through the Value Engineering
process. This is a process that involves an independent team of engineers
reviewing the concept and design features of this project. The purpose is to
ensure that the project is being designed in the most cost efficient and
operationally effective way. This process was not part of the original scope
of work that was agreed upon on October 19, 1999.
Financial Impact:PBS & J has proposed a cost of $160,179 for the redesign of the intersection
of Barton Chapel Road and preparation for the Value Engineering process
Alternatives:1) Authorize the Engineering Department to approve Capital Project Budget
Change Number Nine and Supplemental Agreement Eight with PBS & J in
the amount of $160,179 for the redesign of the intersection of Barton Chapel
Cover Memo
Road and prepare for the GDOT mandated Value Engineering process as
part of the improvements to Wrightsboro Road from Jimmie Dyess Parkway
to I-520, ARC# 323-04-296823309. Funds will be transferred from the
project Right of Way Account to the project Engineering Account. 2) Do not
approve and risk delaying the construction and improvements on a major
transportation corridor that is vital to the city.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-041110-5411120 & 296823309-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No. 323-04-296823309
Stp-7001 (9) Richmond, Pi 250510
Supplemental Agreement No. 8
P.O 4471
WHEREAS, We, PBS & J, Consultant, entered into a contract with Augusta-Richmond County on
October 19, 1999, for engineering design services associated with the widening and reconstruction of
Wrightsboro Road from Jimmie Dyess Parkway to I-520, GDOT Project No. STP-7001 (9),
File Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Additional engineering and design services required to redesign the
intersection of Barton Chapel Road and prepare for the GDOT mandated
Value Engineering process as described in the revised proposal letter dated
March 2, 2009.
It is agreed that as a result of the above described modification the contract amount is increased by
$160,179 from $1,099,555.37 to a new total of $1,259,734.37.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, PBS & J, Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is
hereby made a part of the original contract to be performed under the specifications thereof, and that the
original contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This day of , 2009.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this
document. Once approved by the
Commission, the original will be
sent to Clerk of Commission for
execution. For information
reference this request contact
Shelette @ ext 5070.
Attachment number 1Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-04-296823309.
This change is for the redesign of the intersection of Barton Chapel Road
and prepare for the GDOT mandated Value Engineering process as part of
the improvements to Wrightsboro Road from Jimmmy Dyess Parkway to
I-520 in the total amount of $160,179 to be funded by the project Right-of
-Way account within the Special 1% Sales Tax, Phase III Fund.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,984,000$
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER NINE
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $1,984,000 3rd 1,984,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
3.13.09
Attachment number 2Page 1 of 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER NINE
CPB#323-041110-296823309
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-0000-0000000-296823309 ($1,984,000) $0 ($1,984,000)
TOTAL SOURCES: ($1,984,000) $0 ($1,984,000)
USE OF FUNDSUSE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823309 $1,099,715 $160,179 $1,259,894
ADVERTISING
323-04-1110-5233119-296823309 $1,000 $1,000
RIGHT-OF-WAY
323-04-1110-5411120/296823309 $400,285 ($160,179)$240,106
CONTINGENCY
323-04-1110-6011110/296823309 $43,000 $0 $43,000
TRAFFIC SIGNAL
323-04-1110-5414610/296823309 $40,000 $0 $40,000
UTILITY RELOCATION
323-04-1110-5414510/296823309 $400,000 $0 $400,000
TOTAL USES: $1,984,000 $0 $1,984,000
3.13.09
Attachment number 2Page 2 of 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER NINE
CPB#323-041110-296823309
3.13.09
Attachment number 2Page 3 of 3
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Commission Meeting Agenda
4/21/2009 2:00 PM
Augusta Partnership for Children, Inc.
Department:
Caption:Motion to approve a request from Augusta Partnership for Children, Inc to
be the direct recipient of the Governor's Office for Children and Familes
grant funds for Caring Communities: A System of Care Approach.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 10
Attachment number 1Page 2 of 10
Attachment number 1Page 3 of 10
Attachment number 1Page 4 of 10
Attachment number 1Page 5 of 10
Attachment number 1Page 6 of 10
Attachment number 1Page 7 of 10
Attachment number 1Page 8 of 10
Attachment number 1Page 9 of 10
Attachment number 1Page 10 of 10
Commission Meeting Agenda
4/21/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on April 1, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Commission Meeting Agenda
4/21/2009 2:00 PM
Board of Election
Department:
Caption:Consider the following recommendations from ARC Legislative Delegation
for selection of one as Chair of the ARC Board of Elections: Linda
Beazley, Dr. Jimmy Carter and Dr. Ralph Walker.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
District 6 Appointment
Department:Clerk of Commission
Caption:Motion to approve the appointment of Ms. Lisa Coleman to the Citizens
Small Business Advisory Board representing District 6.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Commission Meeting Agenda
4/21/2009 2:00 PM
District Appointment 4
Department:
Caption:Motion to approve the appointment of Alfred L. Cain to the Augusta
Aviation Commission due to the resignation of Venus Cain representing
District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
Amended TAD Resolution
Department:
Caption:Discuss/approve schedule for adoption of 2009 Amended Redevelopment
Plan and Amended TAD Resolution for Augusta Tax Allocation District.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Commission Meeting Agenda
4/21/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo