HomeMy WebLinkAbout2009-01-06-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
1/6/2009
2:00 PM
INVOCATION:
Reverend Kelly McKnight, Pastor, Bible Deliverance Temple
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
PRESENTATION(S)
A. Mr. Steve Abbott, Chief Ranger
RE: Forestry Department Annual Report
Attachments
RECOGNITION(S)
Employee of the Year Award
B. Presentation of the 2008 Employee of the Year Award.
Attachments
ELECTION OF OFFICER(S)
C. Election of Mayor Pro Tempore for 2009.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
D. Mr. Bryan Williams of Bryton Entertainment LLC RE: Tuskegee Airmen
Documentary
Attachments
CONSENT AGENDA
(Item 1)
PETITIONS AND COMMUNICATIONS
1. Motion to approve the minutes of the regular meeting of the Commission held on
December 16, 2008.
Attachments
Upcoming Meetings
www.augustaga.gov
****END CONSENT AGENDA****
AUGUSTA COMMISSION
1/6/2009
AUGUSTA COMMISSION
REGULAR AGENDA
1/6/2009
(Items 2-5)
PUBLIC SERVICES
2. Motion to approve Bid Item 08-121A, Blythe Community Park Building addition to
Stewart-Corbitt General Contractors for $99,200.
Attachments
ENGINEERING SERVICES
3. Approve proposal from Graves Engineering, Inc. for Special Inspections and
Construction Materials Testing Services in conjunction with the new Judicial Center.
Attachments
4. Approve Revised Proposal from ATC Associates, Inc. for Special Inspections and
Construction Materials Testing Services in conjunction with the new Judicial Center,
reducing their Role and Fee to Provide for Local Participation.
Attachments
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
5. Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Commission Meeting Agenda
1/6/2009 2:00 PM
Invocation
Department:
Caption:Reverend Kelly McKnight, Pastor, Bible Deliverance Temple
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
1/6/2009 2:00 PM
Forestry Department Annual Report
Department:Clerk of Commission
Caption:Mr. Steve Abbott, Chief Ranger
RE: Forestry Department Annual Report
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Commission Meeting Agenda
1/6/2009 2:00 PM
Employee of the Year Award
Department:Clerk of Commission
Caption:Presentation of the 2008 Employee of the Year Award.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Commission Meeting Agenda
1/6/2009 2:00 PM
2008 Election of Officers
Department:Clerk of Commission
Caption:Election of Mayor Pro Tempore for 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Commission Meeting Agenda
1/6/2009 2:00 PM
Bryan Williams
Department:
Caption:Mr. Bryan Williams of Bryton Entertainment LLC RE: Tuskegee Airmen
Documentary
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Commission Meeting Agenda
1/6/2009 2:00 PM
Blythe Community Park Building Addition
Department:Tom F. Beck, Director, Recreation and Parks
Caption:Motion to approve Bid Item 08-121A, Blythe Community Park Building
addition to Stewart-Corbitt General Contractors for $99,200.
Background:The Augusta Commission has approved funding for improvements to the
Blythe Community Park as part of the recommended list of projects in
SPLOST V. This improvement project will add 800 sq ft of space to be used
for storage and restroom facilities.
Analysis:A total of seven (7) contractors expressed interest in this project. Four (4)
bids were received of which two (2) were deemed non-compliant by
Procurement. The low responsive bidder meeting specifications, Stewart-
Corbitt General Contractors, is being forwarded to the Commission for
approval.(See Attachments)
Financial Impact:Funding is available and has been identified in SPLOST V.
Alternatives:1. To Approve. 2. Move no action thus delaying this building improvement
project.
Recommendation:To approve Bid Item 08-121A, to Stewart-Corbitt General Contractors for
$99,200.
Funds are Available in
the Following
Accounts:
SPLOST V 325061110-207065022
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Architects
Interiors
Planners
NCARB
AIA December 15, 2008
Mr. Ron Houck
Augusta Richmond County
Recreation & Parks Department
2027 Lumpkin Road
Augusta, Georgia 30906
RE: Blythe Community Center Additions
NDA Project No. 0722.1
Bid Results
Dear Mr. Houck:
I have reviewed the bid results for the above referenced project as submitted by the Procurement Department
dated December 10, 2008. The low bid was submitted by Stewart-Corbitt General Contractors in the amount of
$99,200.00.
I am familiar with the firm of Stewart-Corbitt as they are currently the general contractors on a project designed
by my firm with a construction cost of over $1,000,000. They have also previously completed several other
projects designed by my firm.
I take no exceptions to Stewart-Corbitt General Contractors and offer my recommendation to award the project
to them as the low bidder.
Should you have any questions, or wish to discuss, please call at your convenience.
Sincerely,
Nicholas Dickinson, Sr., A.I.A., NCARB
CEO / Principal Architect
NCD/jp
0722.1/Bid/12-15-08 Blythe
771 BROAD STREET Ɣ SUITE 200Ɣ AUGUSTA Ɣ GEORGIA 30901 Ɣ TEL.706.722.7488 Ɣ FAX 706.724.1029
Attachment number 1
Page 1 of 1
Item # 6
Attachment number 2
Page 1 of 1
Item # 6
Commission Meeting Agenda
1/6/2009 2:00 PM
Approve Proposal from Graves Engineering for Special Inspections and Construction Materials Testing Services for
the New Judicial Center
Department:Public Services Department - Facilities Management Divisionj
Caption:Approve proposal from Graves Engineering, Inc. for Special Inspections and
Construction Materials Testing Services in conjunction with the new
Judicial Center.
Background:Graves Engineering has performed geotechnical engineering services on the
Judicial Center project since 2003. This proposal will formalize the
agreement with Graves and clarify the scope of work, as well as delineate
the division of work responsibilities between Graves and ATC Associates.
The Judicial Center is scheduled to commence structural fill and foundation
work in January, 2009. As the project’s geotechnical engineer, Graves is
well-positioned to perform the site work and foundations portion of the
work. ATC will retain a leadership role for the special inspections.
Analysis:The quality control enhancements that these “on call” services bring to the
project is required by the jurisdictional Building Code. Graves Engineering
will provide the site work testing and foundations evaluations under a stand-
alone contract, with ATC Associates performing special inspections and
testing on the remaining construction with Graves Engineering acting as
their sub-consultant.
Financial Impact:The contract will establish “not to exceed” amounts based upon the stated
assumptions described in the attached proposal. Actual fees will be
determined by actual quantities of tests/inspections, as determined by field
conditions. The "not to exceed" contract amount for Graves Engineering is
$122,000.00.
Alternatives:1. Approve Proposal from Graves Engineering, Inc. for Special Inspections
and Construction Materials Testing Services in conjunction with the new
Judicial Center. 2. Retain ATC as the sole Materials Testing and Special
Inspections firm, at a cost of $240,257.50.
Recommendation:#1. Approve Proposal from Graves Engineering, Inc. for Special Inspections
and Construction Materials Testing Services in conjunction with the new
Judicial Center.
Funds are Available in
the Following
Accounts:
Funds are Available in Account: #324-05-1120/201150500 Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 4
Item # 7
Attachment number 1
Page 2 of 4
Item # 7
Attachment number 1
Page 3 of 4
Item # 7
Attachment number 1
Page 4 of 4
Item # 7
Commission Meeting Agenda
1/6/2009 2:00 PM
Approve Revised Proposal from ATC Associates for Special Inspections and Construction Materials Testing Services
for the New Judicial Center
Department:Public Services Department - Facilities Management Division
Caption:Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction with
the new Judicial Center, reducing their Role and Fee to Provide for Local
Participation.
Background:At the July 10, 2008 Commission Meeting, ATC Associates was approved
as the Special Inspections and Construction Materials Testing firm for the
Webster Detention Center, Main Library and the Judicial Center. ATC has
now agreed to a reduction of their fee and work scope for the Judicial Center
Project, thus allowing for participation of a local engineering firm.
Analysis:The project will benefit from the quality control enhancements that these
“on call” services bring to the projects.
Financial Impact:The contract will establish “not to exceed” amounts based upon the stated
assumptions described in the attached proposal. Actual fees will be
determined by actual quantities of tests/inspections, as determined by field
conditions. The "not to exceed" amount of ATC’s Contract will be
$130,697.50.
Alternatives:1. Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction with
the new Judicial Center, reducing their Role and Fee to Provide for Local
Participation. 2. Retain ATC as the sole materials testing and special
inspection firm, at a cost of $240,257.50.
Recommendation:#1. Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction with
the new Judicial Center, reducing their Role and Fee to Provide for Local
Participation.
Funds are Available in
the Following
Accounts:
Funds are Available in Account: #324-05-1120/201150500
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
1841 West Oak Parkway, Suite F
Marietta, Georgia 30062
www.atcassociates.com
770.427.9456
Fax 770.427.1907
November 18, 2008
Augusta-Richmond County
c/o Heery International
501 Greene Street, Suite 313
Augusta, GA 30901
Attention: Mr. Bob Munger
Re: Budget Estimate to Provide
Special Inspection Services and
Construction Materials Testing
Augusta Richmond County Judicial Center
Augusta, GA
ATC Proposal Number 27105B
Dear Mr. Munger:
ATC Associates is pleased to submit this budget estimate to provide special
inspection and construction materials testing services for this project. We
understand that another firm will provide the soils and earthwork, pile evaluation
and concrete testing for this project. ATC will provide the special inspections for
concrete, reinforcing steel, masonry, structural steel & bolt evaluation, fireproofing
and asphalt pavement.
Our cost estimate was developed based upon our review of preliminary project
plans, specifications and the Master Schedule dated November 7, 2008. We have
estimated a total cost of $130,697.50 for performing special inspection services and
construction materials testing services. Please note that this is a cost estimate and
the cost for our services will be dependent upon the actual quantity of services
scheduled by the General Contractor. Services performed beyond the scope of
work listed will result in additional costs for our services. The actual cost of ATC’s
testing services will be based on the attached unit fee schedule.
If you find this budget estimate acceptable please issue a purchase order so that
we may complete our files. We would request receiving one copy of the project
plans and specifications prior to the start of work.
Attachment number 1
Page 1 of 7
Item # 8
Attachment number 1
Page 2 of 7
Item # 8
ATC Proposal Number 27105B1 Page 1
AUGUSTA RICHMOND COUNTY
JUDICIAL CENTER
Augusta, Georgia
Scope of Work and Cost Budget
1.0 SPECIAL INSPECTIONS AND CONSTRUCTION MATERIALS
TESTING SERVICES: (Concrete, reinforcing steel, masonry,
structural steel weld & bolt evaluation, fireproofing and asphalt
pavement testing)
1.1 Estimate 35 weeks x 40 hours per week x $55.00 per
hour...................................................................................................$77,000.00
1.2 Estimate 35 weeks x 5 hours per week overtime
average x $55.00 per hour x 1.5.......................................................$14,437.50
1.3 Structural Steel Weld & Bolt Evaluation, estimate
4 weeks x 25 hours per week x $70.00 per hour ...............................$7,000.00
1.4 Materials Engineer for field data review, estimate 35
weeks x 3 hours per week x $75.00 per hour ....................................$7,875.00
1.5 Project Management, field data review, meetings and
consultation, estimate 35 weeks x 1 hour per week x
$135.00 per hour ................................................................................$4,725.00
1.6 Trip Charge, estimate 180 trips x $100.00 per trip...........................$18,000.00
1.7 Laboratory Services
1.7.1. Modified GAB Proctor, estimate 1 x $135.00 per
each............................................................................................$135.00
1.7.2. Mortar Cubes, estimate 15 sets x 3 per set x
$10.00 per each .........................................................................$450.00
1.7.3. Grout Prisms, estimate 15 sets x 3 per set x
$15.00 per each .........................................................................$675.00
1.7.4. Asphalt Marshalls, estimate 1 x $125.00 per
each............................................................................................$125.00
Attachment number 1
Page 3 of 7
Item # 8
ATC Proposal Number 27105B1 Page 2
1.7.5. Asphalt Extraction/Gradation, estimate 1 x
$125.00 per each .......................................................................$125.00
1.7.6. Asphalt Cores, estimate 3 x $25.00 per each..............................$75.00
1.7.7. Asphalt Density Tests, estimate 3 x $25.00 per
each..............................................................................................$75.00
Subtotal ..............................................................................$130,697.50
Attachment number 1
Page 4 of 7
Item # 8
ATC Proposal Number 27105B1 Page 3
SUMMARY
1.0 SPECIAL INSPECTIONS AND CONSTRUCTION
MATERIALS TESTING SERVICES.........................................................$130,672.50
TOTAL......................................................................................................$130,672.50
NOTE: The above budget estimate was prepared based upon the best available
preliminary information. Services required beyond the Scope of Work listed
will result in additional costs for our services. We have assumed a 5 day per
week work schedule with no overtime. The actual cost for our services will
be based on the enclosed unit fee schedule. The attached scope of services
does not include re-tests.
The hourly rates are portal to portal. Overtime rates will be applicable for
services performed outside normal working hours, over 8 hours per day
within this period, and on Saturdays, Sundays and holidays at 1.5 times the
standard hourly rate for technicians. There will be a minimum charge of two
(2) hours per visit for our services.
Attachment number 1
Page 5 of 7
Item # 8
2008
Unit Fee Schedule
CONSTRUCTION MATERIALS TESTING SERVICES
1. Senior Engineering Technician for soil density, trench backfill,
concrete, asphalt and pavement evaluation in accordance with
ASTM standards and Project Specifications.............................................$45.00/hour
2. Engineering Aide for concrete, reinforcing steel placement
observation and masonry inspections in accordance with Project
Specifications.............................................................................................$55.00/hour
3. Project Geotechnical and Materials Engineer for foundation, and
subgrade evaluation and other geotechnical related issues and
report review ..............................................................................................$75.00/hour
4. Senior Registered Engineer for field data review, meetings and
consultation as needed............................................................................$135.00/hour
5. Senior Structural Steel Technician, N.D.E. for non-destructive
structural steel evaluation utilizing ultrasonic, magnetic particle,
dye penetrant, visual and bolt torque testing services in
accordance with project specifications ......................................................$70.00/hour
6. Floor flatness (FF) and levelness (FL) of concrete floors utilizing an
Auto Floor Profiler (DIPSTICK)..................................................................$55.00/hour
7. Senior Roofing Technician, to monitor roofing membrane
installation according to the contract documents and latest industry
standards (If requested) ...........................................................................$55.00/hour
8. Compressive strength testing of concrete cylinders (Plastic molds)...........$8.00/each
9. Compressive strength testing of mortar cubes..........................................$10.00/each
10. Compressive strength testing of grout prisms...........................................$20.00/each
11. Standard soils Proctor (ASTM D698).....................................................$135.00/each
12. Modified soils Proctor (ASTM D1557).................................................... $135.00/each
Attachment number 1
Page 6 of 7
Item # 8
13. Natural Moisture Content (ASTM D2216).................................................$10.00/each
14. Atterberg Limits (ASTM D4318)................................................................$75.00/each
15. Sieve and Hydrometer Analysis (ASTM D422).........................................$75.00/each
16. Asphalt Marshall test ..............................................................................$125.00/each
17. Asphalt extraction / gradation test.......................................................... $125.00/each
18. Asphalt density test....................................................................................$25.00/each
19. Mileage for ATC personnel to and from site...............................................$0.585/mile
20. Trip Charge................................................................................................ $100.00/trip
21. Clerical Services........................................................................................$45.00/hour
22. CADD Services..........................................................................................$35.00/hour
23. Nextel/Radio ........................................................................................... $60.00/month
24. Non-destructive testing equipment rental....................................................$50.00/day
NOTES:
1. Engineering Charges are applicable for time spent in initiating, supervising,
coordinating, closing out projects, evaluating field and laboratory data, report
preparation and review, consultation and site observations.
2. The hourly rates are portal to portal. Overtime rates will be applicable for services
performed outside normal working hours, over 8 hours per day within this period,
and on Saturdays, Sundays and holidays at 1.5 times the standard hourly rate for
technicians.
3. A minimum charge of two hours per visit will be charged for field personnel.
4. The attached unit rate fee schedule is valid through December 31, 2009. There will
be a price escalation of 5% if this project goes past this date.
Attachment number 1
Page 7 of 7
Item # 8
Commission Meeting Agenda
1/6/2009 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the Commission
held on December 16, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
1/6/2009 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of compliance
with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 10