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Home My WebLink About2008-09-02-Meeting Agenda Commission Meeting Agenda Commission Chamber 9/2/2008 2:00 PM INVOCATION: Reverend Jim McCollough, Pastor, Woodlawn United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Ms. JoRae Jenkins RE: Presentation to the Augusta Commission for their community services. Attachments B. Ms. Margaret Woodard RE: Business Recruitment Video. Attachments CONSENT AGENDA (Items 1-27) PLANNING 1. ZA-R-193 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by adding a new Section 22-2 (f) for a Special Exception option in a B-2 (General Business) Zone for business parks that will have greater than 50% of the building(s) used for storage. (Approved by the Commission August 19, 2008 - second reading) Attachments PUBLIC SERVICES 2. Motion to approve the suspension of the Business Tax Certificate for Portfolio - Augusta, LLC, d/b/a: Super 8 Motel, 201 Boy Scout Road for failure to pay Hotel / Motel Excise Taxes and Transportation & Tourism Fees as of September 8th and that they pay the taxes and fees that are due and if they are not paid a new license for that location will not be issued until they are paid. (Approved by Public Services Committee August 25, 2008) Attachments 3. Motion to approve replacing a section of public docks at Riverfront Marina on an emergency basis due to safety concerns. (Approved by Public Services Committee August 25, 2008) Attachments 4. Motion to approve an agreement to provide funding for the Augusta Canal Authority to coordinate the cleaning of the third level of the Augusta Canal. (Approved by Public Services Committee August 25, 2008) Attachments ADMINISTRATIVE SERVICES 5. Motion to approve an amendment adding $3,000.00 in additonal grant funds to the senior services contract with CSRA RDC for coordination of medical transportation for seniors countywide, and to upgrade an existing Recreation Specialist IV position to Recreation Specialist III to handle these additional duties. (Approved by Administrative Services Committee August 25, 2008) Attachments 6. Motion to approve the reprogramming of $200,000 in Community Development Block Grant (CDBG) Funds. (Approved by Administratrive Services Committee July 28, 2008) Attachments PUBLIC SAFETY 7. Motion to approve a 2009 budget amendment for the 2007 Congressionally Earmarked Funding (2008 COPS Technology Grant) to reflect increased revenue in the amount of $188,000 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. (Approved by Public Safety Committee August 25, 2008) Attachments 8. Motion to approve a 2009 budget amendment for the 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG) to reflect increased revenue in the amount of $52,849 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. (Approved by Public Safety Committee August 25, 2008) Attachments 9. Motion to approve award of RFP#08-060 to ACS Firehouse Software. (Approved by Public Safety Committee August 25, 2008) Attachments 10. Motion to approve a Mutual Aid Assistance Agreement between Burke County, Georgia and Augusta, Georgia. (Approved by Public Safety Committee August 25, 2008) Attachments 11. Motion to approve an Ordinance to amend Title Three of the Augusta Richmond County, Georgia Code to add certain streets to Section 3-5-86, to repeal all Ordinances in conflict herewith, to provide an effective date and for other purposes subject to the approval of the Sheriff's Office and the installation of the proper signage in the area. (Approved by Public Safety Committee August 25, 2008) Attachments FINANCE 12. Motion to approve the recommedation of the Tax Assessor to refund a portion of the taxes in the amount of $7,095.31 as requested by Georgia Bank and Trust Company regarding the Old YWCA Building located at 1102 Trust Avenue. (Approved by Finance Committee August 25, 2008) Attachments ENGINEERING SERVICES 13. Motion to approve a budget adjustment for the Solid Waste Department to account for additional revenue, sales tax, utilities, and diesel fuel. (Approved by Engineering Services Committee August 25, 2008) Attachments 14. Motion to approve Sewage Service Contract between Grovetown and Augusta. (Approved by Engineering Services Committee August 25, 2008) Attachments 15. Motion to award purchase order to Beam's Construction, Inc. for adjusting valve boxes and manhole covers to grade on GDOT project to resurface Washington Road. (Approved by Engineering Services Committee August 25, 2008) Attachments 16. Motion to authorize condemnation to acquire title of a portion of property designated as Alexander Drive Project Parcel 59, Tax Map 013-1, Parcel 225. (Approved by Engineering Services Committee August 25, 2008) Attachments 17. Motion to authorize condemnation to acquire title of a portion of property, designated as Belair Hills Subdivision Project, 3913 Carolyn Street, Tax Map 52, Parcel 164. (Approved by Engineering Services Committee August 25, 2008) Attachments 18. Motion to approve the lease buyout of two D8 dozers in an amount of $359,040. (Approved by Engineering Services Committee August 25, 2008) Attachments 19. Motion to approve Change Number One (CPB #324-034510-207324003) in the amount of $86,000 to be transferred from the Project Contingency account to Storm Drainage. Also approve Change Order Number One with Payne Construction in the Attachments amount of $238,107 as requested by the Fire Department. (Approved by Engineering Services Committee August 25, 2008) 20. Motion to approve implementing Phase 2 of Solid Waste Collections software in an amount of $130,000. (Approved by Engineering Services Committee August 25, 2008) Attachments 21. Motion to approve CH2M Hill to perform a current state investigation, best use analysis and design a new gas compressor/beneficial use station based on the decided best use, not to exceed $350,000 dollars. (Approved by Engineering Services Committee August 25, 2008) Attachments 22. Motion to approve supplement the Georgia DOT contract with Sunbelt Structures in the amount of $55,904 to cover the additional costs of upgrading the signal pole mast arms to black powder-coated system for the Engineering Department on the St. Sebastian Way/Greene St/15th St. project. (Approved by Engineering Services Committee August 25, 2008) Attachments 23. Motion to approve an Easement Deed from The Procter & Gamble Manufacturing Company. (Approved by Engineering Servcies Committee August 25, 2008) Attachments 24. Motion to approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section 9. (Approved by Engineering Services Committee August 25, 2008) Attachments 25. Motion to approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VIII. (Approved by Engineering Services Committee August 25, 2008) Attachments PETITIONS AND COMMUNICATIONS 26. Motion to approve the minutes of the regular meeting of the Commission held on August 19, 2008. Attachments APPOINTMENT(S) 27. Motion to approve the following appointments and reappointments representing District 10: Michael Barnes, Augusta Ports Authority; David (Chip) Barbee, Personnel Board; Hank Griffin, Planning Commission; Fred Sims,Jr., Bd. Zoning Appeals; Annette Harlan, Historic Preservation Commission; Vernon Puckett, Attachments Public Facilities; Mitchel Courson, Animal Control and Mike Askew, Human Relations Commission. ****END CONSENT AGENDA**** AUGUSTA COMMISSION 9/2/2008 AUGUSTA COMMISSION REGULAR AGENDA 9/2/2008 (Items 28-33) PLANNING 28. Z-08-51 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve with the condition that the site plan must substantially conform to the concept plan submitted with this petition with the access to North Leg being supported but excluded from this condition; a petition by James C. Overstreet, Jr., on behalf of Harry E. Dawson, requesting a change of zoning from zone R-1A (One-family Residential), Zone R-3B (Multiple-family Residential) and Zone LI (Light Industry) to Zone R-3B affecting property located on the southwest corner of the intersection of Sibley Road and the Seaboard Coastline Railroad line containing approximately 69.13 acres. (Tax Map 055-0-002-00-0) DISTRICT 5 (Deferred from the August 19, 2008 Commission meeting) Attachments APPOINTMENT(S) 29. Motion to approve the following Fiscal Year 2009 State budget pass-through grants from the Georgia Department of Community Affairs for the following organizations: Kids Restart, Inc; MACH Academy; American Red Cross; 2009 National Science Olympiad; Lamar Medical Center and Lucy Laney Museum. Attachments ATTORNEY 30. Motion to approve the abandonment of McCarthy Drive and transfer ownership to the adjoining land owner. Attachments 31. Motion to approve settlement resolution relative to 215 Crawford Avenue. Attachments OTHER BUSINESS 32. Discuss articles in the Metro Spirit and the on line tape by Commissioners Joe Bowles Attachments Upcoming Meetings www.augustaga.gov and Jerry Brigham. (Requested by Commissioner J.R. Hatney) LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 33. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Commission Meeting Agenda 9/2/2008 2:00 PM Invocation Department: Caption:Reverend Jim McCollough, Pastor, Woodlawn United Methodist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 1 Commission Meeting Agenda 9/2/2008 2:00 PM JoRae Jenkins Department: Caption:Ms. JoRae Jenkins RE: Presentation to the Augusta Commission for their community services. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Commission Meeting Agenda 9/2/2008 2:00 PM Margaret Woodard Department: Caption:Ms. Margaret Woodard RE: Business Recruitment Video. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Commission Meeting Agenda 9/2/2008 2:00 PM Planning Commission Department:Planning Commission Caption: Z-08-51 - A request for concurrence with the Augusta-Richmond County Planning Commission to approve with the condition that the site plan must substantially conform to the concept plan submitted with this petition with the access to North Leg being supported but excluded from this condition; a petition by James C. Overstreet, Jr., on behalf of Harry E. Dawson, requesting a change of zoning from zone R-1A (One-family Residential), Zone R-3B (Multiple-family Residential) and Zone LI (Light Industry) to Zone R-3B affecting property located on the southwest corner of the intersection of Sibley Road and the Seaboard Coastline Railroad line containing approximately 69.13 acres. (Tax Map 055-0-002-00-0) DISTRICT 5 (Deferred from the August 19, 2008 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 4 Commission Meeting Agenda 9/2/2008 2:00 PM Planning Commission Department:Planning Commission Caption: ZA-R-193 – A request for concurrence with the Augusta-Richmond County Planning Commission to approve an amendment to the Comprehensive Zoning Ordinance for Augusta-Richmond County by adding a new Section 22-2 (f) for a Special Exception option in a B-2 (General Business) Zone for business parks that will have greater than 50% of the building(s) used for storage. (Approved by the Commission August 19, 2008 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5 Commission Meeting Agenda 9/2/2008 2:00 PM Consider probation, suspension, or revocation of business license Department:License & Inspection Caption:Motion to approve the suspension of the Business Tax Certificate for Portfolio -Augusta, LLC, d/b/a: Super 8 Motel, 201 Boy Scout Road for failure to pay Hotel / Motel Excise Taxes and Transportation & Tourism Fees as of September 8th and that they pay the taxes and fees that are due and if they are not paid a new license for that location will not be issued until they are paid. (Approved by Public Services Committee August 25, 2008) Background:The owner of Super 8 Motel is delinquent in submitting Hotel / Motel Excise Taxes and Transportation & Tourism Fees and it is recommended that the Business Tax Certificate be suspended, revoked or placed on probation pursuant to the following Augusta-Richmond County Codes: FINANCE AND TAXATION : §2-1-38. Right to Deny, Suspend, or Revoke a Business Tax Certificate; (a). A Business Tax Certificate under this Chapter may be denied, suspended, or revoked if one or more of the following exists: (3). The applicant or holder of the certificate intends to violate or has violated any federal or state law, or local ordinance or any ordinance or resolution regulating such business or intends to violate any regulation made pursuant to authority granted for the purpose of regulating such business. EXCISE TAX FOR HOTELS, MOTELS, ETC: § 2-2-28. REMITTANCE; WHEN DUE; INTEREST AND PENALTIES ON DELINQUENT TAXES. ( a) Dealers shall pay the hotel and motel tax with such remittance form as prescribed by Augusta-Richmond County. Each dealer shall remit the tax to the Augusta-Richmond County Commission, Hotel and Motel Tax, P.O. Box 9270, Augusta, Georgia 30906, with check or money order payable to the Commission. (b) Such excise tax shall be paid monthly within twenty (20) days after the end of each month. TRANSPORTATION AND TOURISM FEE: §2-22-33.5 TRANSPORTATION FEE RATES. Each Hotel collecting the Transportation Fee shall, on or before the 20th day of each month, submit to the Finance Director of Augusta a return indicating the number of occupied Room nights and the amount of Transportation Fees collected for the immediately preceding calendar month. Hotels will uses a return form as prescribed by the Finance Director and will remit, along with the Return form, payment of the fees as calculated on the Return. Analysis:Portfolio -Augusta, LLC, d/b/a: Super 8 Motel, 201 Boy Scout Road is delinquent in paying Hotel / Motel Excise Taxes and Transportation & Tourism Fees for the months of March, April,May and June. As of August 11, 2008, the following taxes and fees, including penalties and interest, are owed to the City of Augusta: $32,942.57. Cover Memo Item # 6 Financial Impact:Taxes and fees owed to the City of Augusta: $32,942.57. Alternatives:N/A Recommendation:Collect delinquent taxes and fees by September 2, 2008, or suspend the business license until taxes and fees are paid. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 6 Commission Meeting Agenda 9/2/2008 2:00 PM Emergency replacement of public docks - Riverfront Marina Department:Augusta Ports Authority Caption:Motion to approve replacing a section of public docks at Riverfront Marina on an emergency basis due to safety concerns. (Approved by Public Services Committee August 25, 2008) Background:The Augusta Ports Authority, with assistance from the Recreation and Parks Dept., manages the public docks at Riverfront Marina. Several docks have been replaced over the past four years, leaving one section remaining to be replaced. This section of docks, just upstream from the Boathouse Community Center, has deteriorated quickly over the past few months and is in need of emergency replacement. An opinion from Mr. Joe Crozier, Risk Control Officer with Risk Management Dept. is attached for review. Analysis:Three emergency quotes have been obtained by the Ports Authority, as follows: Fagan Builders, LLC: $44,920.88 Augusta Industrial Manaufacturing: $46,150.00 Welsh Brothers Construction: $56,293.25 Financial Impact:SPLOST V funds are budgeted for this expense. Alternatives:1. Not to approve, which would close these docks to the public. 2. To approve Recommendation:#2 - to approve Funds are Available in the Following Accounts: 325 06 1110 - 208065026 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 4 Item # 7 Attachment number 1 Page 2 of 4 Item # 7 Attachment number 1 Page 3 of 4 Item # 7 Attachment number 1 Page 4 of 4 Item # 7 Commission Meeting Agenda 9/2/2008 2:00 PM Third Level Canal Cleaning Department:Finance Caption:Motion to approve an agreement to provide funding for the Augusta Canal Authority to coordinate the cleaning of the third level of the Augusta Canal. (Approved by Public Services Committee August 25, 2008) Background:Funds have been allocated in SPLOST phase III - for the cleaning of the Third Level of the Augusta Canal. Analysis:Public services - maintenance recommends that because of the expertise in this type of project the Augusta Canal Authority coordinate the canal cleaning project. Financial Impact:SPLOST Phase III funds Alternatives:1. Approve authorizing Augusta Canal Authority to coordinate cleaning of the third level of the Augusta Canal 2. Do not approve Recommendation:Approve authorizing Augusta Canal Authority ot coordinate cleaning of the third level of the Augusta Canal Funds are Available in the Following Accounts: Funds available in SPLOST Phase III 327-04-1110/296812014 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 Page 1 of 9 Item # 8 Attachment number 1 Page 2 of 9 Item # 8 Attachment number 1 Page 3 of 9 Item # 8 Attachment number 1 Page 4 of 9 Item # 8 Attachment number 1 Page 5 of 9 Item # 8 Attachment number 1 Page 6 of 9 Item # 8 Attachment number 1 Page 7 of 9 Item # 8 Attachment number 1 Page 8 of 9 Item # 8 Attachment number 1 Page 9 of 9 Item # 8 Commission Meeting Agenda 9/2/2008 2:00 PM Accept amendment - CSRA RDC Department:Recreation and Parks Caption:Motion to approve an amendment adding $3,000.00 in additonal grant funds to the senior services contract with CSRA RDC for coordination of medical transportation for seniors countywide, and to upgrade an existing Recreation Specialist IV position to Recreation Specialist III to handle these additional duties. (Approved by Administrative Services Committee August 25, 2008) Background:CSRA RDC has requested Augusta to coordinate medical transportation for eligible seniors in Richmond County. This was provided in the past by RDC, and they no longer have the capability to perform this service. The carrier for the transportation is T & T Transportation under a contract with RDC. Analysis:This is an important service for the seniors in Augusta, and being coordinated countywide out of Sand Hills Community Center will only enhance the level of services to our seniors. An existing Recreation Specialist IV position will be upgraded to a Recreation Specialist III with the additional $3,000.00, and all qualified staff will be able to apply thru Human Resources. Financial Impact:No additional funding is required as long as RDC continues to fund the $3,000.00 required for the additional duties to be performed by our staff. The position upgrade will be @$2,700.00 annually(10%). Alternatives:1. To deny, leaving medical transportation without a coordinating agency. 2. To approve. Recommendation:#2 - to approve Funds are Available in the Following Accounts: Provided by CSRA - RDC.(see attachment) REVIEWED AND APPROVED BY: Finance. Administrator. Cover Memo Item # 9 Clerk of Commission Cover Memo Item # 9 Attachment number 1 Page 1 of 1 Item # 9 Commission Meeting Agenda 9/2/2008 2:00 PM Reprogramming Dover- Lyman Department:Housing & COmmunity Development Caption:Motion to approve the reprogramming of $200,000 in Community Development Block Grant (CDBG) Funds. (Approved by Administratrive Services Committee July 28, 2008) Background:The purpose for the reprogramming of funds is to assist South Augusta Redevelopment, Inc. in the purchase and redevelopment of a strip center that is located in close proximity to the Dover-Lyman neighborhood. The property is located at 3036 Deans Bridge Road and is partially leased. The redevelopment of this property will have a positive impact on the marketability of new homes that will be built in Dover-Lyman. The FY2008 CDBG budget has $400,000.00 allocated for street improvements for the Dover-Lyman Redevelopment Project. On June 17, 2008, the Commission reallocated $2,000,000 in SPLOST funds to assist in the needed infrastructure improvements in Dover-Lyman. Therefore, we are requesting that the reprogramming of funds by approved. We are proposing that funds be reprogrammed FROM the following projects: 1. Dover Lyman Street Improvements – $200,000 - Justification: On June 17, 2008, SPLOST funds were awarded to assist in with the street improvements in Dover-Lyman. Projects that the funds will be reprogrammed TO: 1. Dover Lyman Commercial Development - $200,000 for acquisition and façade improvements. In accordance with HUD requirements and the City’s Citizen Participation Policy, any substantial changes to the Consolidated Plan must be presented to the public for a 30-day comment period. If comments are received, they must be presented to the Commission for action. On July 31, 2008, a Public Notice will be published in the newspaper soliciting comments from the public. The deadline for comments will be August 30, 2008. Analysis:Reprogramming of these funds will allow the department to facilitate the redevelopment of the strip center located at 3036 Dean’s Bridge Road. Financial Impact:This reprogramming of funds is a reallocation of existing funds Alternatives:None recommended Recommendation:Approve the Proposed Reprogramming of $200,000 in CDBG Funds and Allow Staff to Solicit Public Comments for a 30-day period. After the 30- day comment period (August 30, 2008), staff will present to Commission for action and any public comments received. Cover Memo Item # 10 Funds are Available in the Following Accounts: CDBG REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 10 + South August Redevelopment, Inc." Robert w. Oatmt - President P.O. Box 680S Augusta, GA 30916 925 Laney-Walker Blvd. Augusta, GA 3090 1 Mr. Chester Wheeler Augusta Housing & Community Development Dear Mr. Wheeler, First, may I thank you and your staff for your sensible, innovative and energetic approach to community development. I am especially grateful for your ample guidance and assistance to SAR as we have tried to fonnulate a workable redevelopment plan for the LYIIIanlDover neighborhood. There is still a long way to go, but is clear that you and your staff are committed to helping us complete the task and transfonn "New Dover" into a quality, family-friendly neighborhood. While SAR has for several years been focusing on housing, it is increasingly clear that there is a need to also take a look at the commercial properties in the area. To that end I would like to introduce you to 3036 Deans Bridge Road. This is a small, partially leased strip plaza located on .93 acres ofland (097-1-118-00-0) and sometimes known as "Curry's Comer." We believe that this center needs some substantial improvements and updating, including the recruitment of new tenants, to improve its image and that of the area. The SAR Board of Directors are looking into what is required to redevelop this outdated shopping center and make it an attractive asset to the neighborhood and surrounding area. While we still need some time to fully evaluate feasibility, we are confident that a supplemental amount of $200,000 would allow us to adequately address both acquisition and infrastructure improvements necessary for this project. Primary funding would be sought from local banks and lending institutions. Of course, with SAR's being a non-profit CBDO we would use operating profits to assist the redevelopment of New Dover housing for low income families and/or other community improvements. Mr. Wheeler, we are in hopes that AHCD Department will be able to assist us in this matter. By all indicators it seems that New Dover is about to see some better days and we at SAR thank you for helping us make this a reality. s~:;~.~ Robert w. Garrett South Augusta RedeYelopmem WorkingforSafe, Clean and Beautiful Neighborhoods 706-833-7426 7O6-S60-27S9 (m) bobtI@yaIord.com July 10, 2008 Department Attachment number 1 Page 1 of 3 Item # 10 ~ Attachment number 1 Page 2 of 3 Item # 10 " :~ ~~~ Attachment number 1 Page 3 of 3 Item # 10 Commission Meeting Agenda 9/2/2008 2:00 PM 2007 Congressional Earmarked Funds (COPS 2008 Tech Grant) Department:Sheriff Caption:Motion to approve a 2009 budget amendment for the 2007 Congressionally Earmarked Funding (2008 COPS Technology Grant) to reflect increased revenue in the amount of $188,000 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. (Approved by Public Safety Committee August 25, 2008) Background:The RCSO Mobile Data Terminal program began in 1998. The goal of the Sheriff's Office is to have MDT's active in all Uniformed and Criminal Investigation Division field vehicles. MDT's allow for warrant checks on suspects, stolen inquiries on property (vehicles, weapons, and electronics), and the ability to enter and file police reports electronically. Previous LLEBG and JAG funding programs have provided the RCSO the opportunity to install, operate, and maintain the Mobile Data Terminals. Analysis: Financial Impact:Funding Source: 2007 Congressionally Earmarked Funds (Designated for FY2008 COPS Technology). Federal Funding: $188,000 Local Funding: NONE Total Grant Funding: $188,00 Alternatives:Permit the loss of the present opportunity to continue to implement and upgrade this technology with minimal cost to the taxpayer. Failure to continue to purchase and implement a proven tool in law enforcement which permits: 1) A safety factor for front-line personnel with direct, quick access to criminal histories, photographs, and other pertinent data; 2) A higher arrest rate for criminal offenders with outstanding warrants; 3) A higher recovery rate for stolen property; and 4) Less "out of service" time for Sheriff's Office personnel allowing more time for their primary duties. Recommendation:Approve the 2009 budget amendment for the continued purchase of Mobile Data Terminals for the Richmond County Sheriff's Office utilizing funding from the 2007 Congressionally Earmarked Funds (for FY2008 COPS Technology). Funds are Available in the Following Accounts: Funds will be available in account 111032622. Cover Memo Item # 11 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 11 Commission Meeting Agenda 9/2/2008 2:00 PM Approve Funding of Mobile Data Terminal program through 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG) Department:Sheriff Caption:Motion to approve a 2009 budget amendment for the 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG) to reflect increased revenue in the amount of $52,849 which will be utilized to continue funding the Mobile Data Terminal (MDT) Program. (Approved by Public Safety Committee August 25, 2008) Background:The RCSO Mobile Data Terminal program began in 1998. The goal of the Sheriff's Office is to have MDT's active in all Uniformed and Criminal Investigation Division field vehicles. MDT's allow for warrant checks on suspects, stolen inquiries on property (vehicles, weapons, and electronics), and the ability to enter and file police reports electronically. Previous LLEBG and JAG funding programs have provided the RCSO the opportunity to install, operate, and maintain the Mobile Data Terminals. Analysis: Financial Impact:Funding Source: 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG)Federal Funding: $52,849 Local Funding: NONE Total Grant Funding: $52,849 Alternatives:Permit the loss of the present opportunity to continue to implement and upgrade this technology with minimal cost to the taxpayer. Failure to continue to purchase and implement a proven tool in law enforcement which permits: 1) A safety factor for front-line personnel with direct, quick access to criminal histories, photographs, and other pertinent data; 2) A higher arrest rate for criminal offenders with outstanding warrants; 3) A higher recovery rate for stolen property; and 4) Less "out of service" time for Sheriff's Office personnel allowing more time for their primary duties. Recommendation:Approve the 2009 budget amendment for the continued purchase of Mobile Data Terminals for the Richmond County Sheriff's Office utilizing funding from the 2008 Edward Byrne Memorial Justice Assistance Grant Program (JAG). Funds are Available in the Following Accounts: Funds will be available in account 111032624.Cover Memo Item # 12 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 12 Commission Meeting Agenda 9/2/2008 2:00 PM Award RFP #08-060 Department:Fire, Howard Willis, Chief Caption:Motion to approve award of RFP#08-060 to ACS Firehouse Software. (Approved by Public Safety Committee August 25, 2008) Background:The Augusta Fire Department (AFD) has been using Emergency Reporting (ERS) for the last several years. ERS is a web-browser based software application for managing fire records. The company is based in Washington State. Early in 2008 it became apparent that ERS was not providing the level of support that the AFD needed in terms of software upgrades and technical support. Additionally, ERS indicated that they no longer desired AFD as a client due to the fact that they host web sites for their other clients but Augusta hosts our own (for security, support, and dependability reasons). ERS has also not delivered on some key products that they originally promised to provide. In summary, AFD needs a dependable solution for effectively managing its resources, and ERS falls short of the expectations that were placed on them when they were chosen several years ago. Analysis:The AFD worked with IT and the Procurement Department in order to release an RFP (08-060) and after the vendor proposals were evaluated and the presentations were viewed, ACS –Firehouse (Firehouse) was selected as the vendor of choice. Firehouse has thousands of Fire Departments across in the United States, including hundreds in Georgia. The AFD conducted reference checks with current Firehouse customers and determined that Firehouse would be a wise choice for the AFD. Firehouse offers a comprehensive suite of fire records management tools, including fire incident records management, staff scheduling, staff activities and training record-keeping, apparatus and equipment management, hydrant maintenance tracking, and an occupancy and inspections module. There are also mobile modules that will be purchased for incident command, pre-planning, and inspections, so that the AFD can utilize the software in the field on the vehicles that have Mobile Data Terminals (MDT). Financial Impact:$168,485. Funds are available for this program in the AFD 2008 operating budget. Alternatives:None at this time Recommendation:Award RFP#08-060 to ACS FIrehouse Software as best proposal. Funds are Available in Cover Memo Item # 13 the Following Accounts:274-03-4110 5424220 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 Page 1 of 1 Item # 13 Attachment number 2 Page 1 of 2 Item # 13 Attachment number 2 Page 2 of 2 Item # 13 Attachment number 3 Page 1 of 5 Item # 13 Attachment number 3 Page 2 of 5 Item # 13 Attachment number 3 Page 3 of 5 Item # 13 Attachment number 3 Page 4 of 5 Item # 13 Attachment number 3 Page 5 of 5 Item # 13 Attachment number 4 Page 1 of 1 Item # 13 Attachment number 5 Page 1 of 1 Item # 13 Commission Meeting Agenda 9/2/2008 2:00 PM Burke County Mutual Aid Assistance Agreement Department:Clerk of Commission Caption:Motion to approve a Mutual Aid Assistance Agreement between Burke County, Georgia and Augusta, Georgia. (Approved by Public Safety Committee August 25, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 14 Attachment number 1 Page 1 of 2 Item # 14 Attachment number 1 Page 2 of 2 Item # 14 Commission Meeting Agenda 9/2/2008 2:00 PM Motorized Cart Ordinance Amendment Department:Clerk of Commission Caption:Motion to approve an Ordinance to amend Title Three of the Augusta Richmond County, Georgia Code to add certain streets to Section 3-5-86, to repeal all Ordinances in conflict herewith, to provide an effective date and for other purposes subject to the approval of the Sheriff's Office and the installation of the proper signage in the area. (Approved by Public Safety Committee August 25, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 15 Attachment number 1 Page 1 of 7 Item # 15 Attachment number 1 Page 2 of 7 Item # 15 Attachment number 1 Page 3 of 7 Item # 15 Attachment number 1 Page 4 of 7 Item # 15 Attachment number 1 Page 5 of 7 Item # 15 Attachment number 1 Page 6 of 7 Item # 15 Attachment number 1 Page 7 of 7 Item # 15 Commission Meeting Agenda 9/2/2008 2:00 PM Georgia Bank and Trust Department:Clerk of Commission Caption:Motion to approve the recommedation of the Tax Assessor to refund a portion of the taxes in the amount of $7,095.31 as requested by Georgia Bank and Trust Company regarding the Old YWCA Building located at 1102 Trust Avenue. (Approved by Finance Committee August 25, 2008) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 16 Attachment number 1 Page 1 of 2 Item # 16 Attachment number 1 Page 2 of 2 Item # 16 Attachment number 2 Page 1 of 2 Item # 16 Attachment number 2 Page 2 of 2 Item # 16 Commission Meeting Agenda 9/2/2008 2:00 PM 2008 budget adjustment Department:Solid Waste Caption:Motion to approve a budget adjustment for the Solid Waste Department to account for additional revenue, sales tax, utilities, and diesel fuel. (Approved by Engineering Services Committee August 25, 2008) Background:In early 2008, the Solid Waste Department purchased the landfill gas collection and control system from LandGas of Georgia. With this purchase has come operation and maintenance of the system, additional revenue from methane gas sales, and environmental compliance. The cost of both gasoline and diesel fuel has increased significantly since one year ago. With all of the landfill heavy equipment that is needed for daily operations requiring diesel fuel, this expense has increased beyond the budgeted amount. The landfill has cut back operations in an effort to conserve fuel. This includes no longer allowing machines to sit idle for long periods of time, operating only necessary equipment, and no longer grinding mulch (the grinder uses approximately 25 gallons of fuel per hour). While the landfill has been much more conservative with the fuel it uses, the cost of fuel combined with the equipment needed for daily operations, has made the landfill exceed its fuel budget. Analysis:Since the purchase of the landfill gas system in January 2008, the Solid Waste Department has seen an increase in revenue that was not accounted for in the budget. This revenue averages $125,000 per month. Additionally, with the sale of the methane gas to the Unimin Kaolin mine, the Solid Waste Department is required to pay 7% sales tax on the transaction. To date, this expense has been approximately $52,000. Along with the operations and maintenance of the gas collection system, utility usage has also risen. Since the operation of the gas collection system requires electricity, the Solid Waste Department’s Georgia Power bill has increased significantly, to the tune of approximately $14,000 per month. Diesel fuel usage for the first six months of 2008 has been approximately $366,000. The budgeted amount was $328,340. Gasoline usage for the first six months has been $20,800. The budgeted amount for gasoline was $24,250. With both of these fuel expenditures approaching the budgeted amounts, the solid waste department is submitting the necessary budget adjustment to cover fuel usage through the end of the year. Financial Impact:Increase budgeted revenue amount for 541-00-0000/3441123 to $1,510,000 to increase methane gas revenue through the end of the year (Methane gas revenue (Jan-Jun 08) $754,682.30). Additionally, increase the budgeted expense for diesel by $400,000, gasoline by $15,000, electricity $84,000, sales tax $115,000, and building construction by $896,000. Cover Memo Item # 17 Alternatives:Do not approve. Recommendation:Approve a budget adjustment for the Solid Waste Department to account for additional revenue, sales tax, utilities, and diesel fuel. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. 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AÏoh Ð ' xl/printerSettings/printerSettings1.binPK - ! *ÛXß· Æ$xl/calcChain.xmlPK - !÷Œ Ÿ] ” Ó%docProps/core.xmlPK - !ê\ßRª ` g(docProps/app.xmlPK ð G+ Attachment number 1 Page 4 of 6 Item # 17 ÈÂ>³6n.`í½©-Êæ6ê-ás5öø] ´è8û':ú¯Ê¿å¡•Ó×%wçÀ9ìq ˜ ,U 3%ÞÉ ß.>bwéØ¯ Ãºa— »í0l+Ð »tŸ&[‡- ú öHJ² ËKÒ ÖÕ‡D" |ÿßã#uõÚƒˆ¡C"$åqÛ«]®zˆÄ> Ó8h{w†ýK ’ ÑQÛk5Ö òqÒö&p¬…Ç( ¯KÝøa ÀÝ ¯„ Øß {>3†Ù¼ûv)´ «›¼* –®±2-Žyy ø @gŠô Íœë¦½kÎÍUŸi~\wnö@ GÛðÝkOØóºo:| Oñë³À}þ1Þ îö{0ÂÝ~Š§‘%ê µó'}‰ùHýát‘ )9G‹67À ŸOÁ„9þù4ñ¤uW• DÚ½éÊÿ% (4þ ÿÿ PK ! *ÛXß· xl/calcChain.xmlTPÁj ! ¼ ú òî k i Ö Ã.=O F-7«Œ¾q…æœ —§¡þÿÿ PK - !ßÏ›.’ ” [Content_Types].xmlPK - !µU0#õL Ÿ _rels/.relsPK - !ôõ ; Y ‹ xl/_rels/workbook.xml.relsPK - ! nØÜo ‰ æ xl/workbook.xmlPK - !é¦%¸‚ S ‚ xl/theme/theme1.xmlPK - !;m2KÁB #5 xl/worksheets/_rels/sheet2.xml.relsPK - !¬ u6P í 7 xl/worksheets/sheet2.xmlPK - !¸JK- · ½ xl/worksheets/sheet3.xmlPK - !ÐË’ÝÃ * Attachment number 1 Page 5 of 6 Item # 17 Q xl/styles.xmlPK - ! AÏoh Ð ' xl/printerSettings/printerSettings1.binPK - ! *ÛXß· Æ$xl/calcChain.xmlPK - !÷Œ Ÿ] ” Ó%docProps/core.xmlPK - !ê\ßRª ` g(docProps/app.xmlPK ð G+ Attachment number 1 Page 6 of 6 Item # 17 Commission Meeting Agenda 9/2/2008 2:00 PM Approve Sewage Service Contract between Grovetown and Augusta Department:Utilities Caption:Motion to approve Sewage Service Contract between Grovetown and Augusta. (Approved by Engineering Services Committee August 25, 2008) Background:Augusta installed a sewer line that was capable of serving Grovetown in Fall of 2007. Grovetown and Augusta Utilities (AUD) agreed to allow Grovetown to purchase and maintain the meter, and for AUD to bill Grovetown for sewer service. Analysis:This would allow AUD to generate revenue from the sewer line which is currently being underutilized pending residential development in that corridor. Financial Impact:The contract is for the standard AUD industrial rate, increasing at 3% annually in accordance with rate increases charged to other AUD customers. Alternatives:None. Recommendation:Approve Sewage Service Contract between Grovetown and Augusta. Funds are Available in the Following Accounts: None required. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 18 Commission Meeting Agenda 9/2/2008 2:00 PM Award purchase order to Beam's Construction, Inc. for adjusting valve boxes and manhole covers to grade on GDOT project to resurface Washington Road Department:Augusta Utilities Department Caption:Motion to award purchase order to Beam's Construction, Inc. for adjusting valve boxes and manhole covers to grade on GDOT project to resurface Washington Road. (Approved by Engineering Services Committee August 25, 2008) Background:GDOT has issued a contract to Beam's Construction, Inc. to resurface Washington Road (SR 28) from Calhoun Expressway to Pleasant Home Road in Richmond County. In order to do so, there are 76 water control valve boxes and 14 sanitary sewer access manholes that will need to be adjusted to grade to maintain ready access for maintenance. The Washington Road (SR 28) Resurfacing project will remove the top layer of existing asphalt and replace it with new asphalt. The project length is approximately 4.7 miles and extends from Calhoun Expressway to Pleasant Home Road and on Fury's Ferry Road from Washington Road to the CSX Bridge. It is the responsibility of Augusta Utilities to finance the adjustment of access covers owned by Augusta Utilities to facilitate the resurfacing project. Analysis:The cost of $780.00 each is in line with costs for this type work elsewhere in the State. Financial Impact:Funds are available in the following account: 507043410/5425110 80800025/5425110 Alternatives:There are no alternatives Recommendation:It is recommended to approve the item. Funds are Available in the Following Accounts: 507043410/5425110 80800025/5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 19 Administrator. Clerk of Commission Cover Memo Item # 19 Commission Meeting Agenda 9/2/2008 2:00 PM Condemnation for Title Alexander Drive Project Parcel 59 (Tax Map 013-1, Parcel 225) Department:Attorney Caption:Motion to authorize condemnation to acquire title of a portion of property designated as Alexander Drive Project Parcel 59, Tax Map 013-1, Parcel 225. (Approved by Engineering Services Committee August 25, 2008) Background:The City has been unable to purchase the required easements due to title issues. In order to proceed and avoid further delays, it is necessary to condemn a portion of subject property. The required property consists of 0.029 acre (1,257.19 sq. ft.) of Right-of-Way; 0.009 acre (386.64 sq. ft.) of permanent easement and one temporary driveway easement. The appraised value of the easements is $3.430.00. Analysis:Condemnation is necessary in order to acquire the easements. Financial Impact:The necessary costs will be covered by the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: 323041110 - 5411120 296823215 - 5411120 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 20 Commission Meeting Agenda 9/2/2008 2:00 PM Condemnation to acquire temporary easement Belair Hills Subdivision Improvements Department:Attorney Caption:Motion to authorize condemnation to acquire title of a portion of property, designated as Belair Hills Subdivision Project, 3913 Carolyn Street, Tax Map 52, Parcel 164. (Approved by Engineering Services Committee August 25, 2008) Background:The City has been unable to purchase the required easements due to title issues. In order to proceed and avoid further delays, it is necessary to condemn a portion of subject property. The required property consists of a temporary construction easement of 3,006.25 sq. ft.. The appraised value of the easement is $400.00. Analysis:Condemnation is necessary in order to acquire the easements. Financial Impact:Condemnation is necessary in order to acquire the easements. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: 324041110-52.12122 203824335-52.12122 REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 21 Commission Meeting Agenda 9/2/2008 2:00 PM D8 lease buyout Department:Solid Waste Caption:Motion to approve the lease buyout of two D8 dozers in an amount of $359,040. (Approved by Engineering Services Committee August 25, 2008) Background:The Solid Waste Department uses D8 dozers for the pushing and placement of waste in the landfill. In late 2003 Augusta replaced its current assets with two leased D8 dozers. The lease was a 5 year, 7,500 hour lease. These leases expire in December of this year. In 2003 the tons received by the landfill were approximately 800 tons per day. Augusta implemented volume pricing in August of 2004. This strategy increased our waste volume to approximately 1,200 tons per day. This accounts for a 50% increase in tonnage. Analysis:Augusta is prepared to acquire two new dozers. However, at this point something needs to be done with the existing assets. The lease buyout on these machines is $179,520 each. Presently, each machine is over on the leased hours by 2315 hours. With this hour overage, should Augusta return the machines to the manufacturer, then Augusta would be required to pay 38.92 for each hour over the leased amount. This totals approximately $90,099.80. Augusta intends to buy out the leases on the current machines. It is the plan to acquire two new machines. Once these new machines arrive, Augusta would plan to divest of the old machines. This would be done at our Auction. We have attached several reference machines which are listed on CATUSED.COM. These reference machines are close in age and/or hours to the machines that we would be divesting. It provides “retail” values of these machines that range from $295,600 for a machine with 10,922 hours to $331,500 for a machine with 10,104. Financial Impact:The lease buyout will cost $359,040. Should Augusta choose not to buy out the leases then we will pay over $90,000 in lease overages. Augusta intends to sell these machines at auction, in hopes of receiving more than the lease buyout price. Funds in the amount of $359,040 would need to be transfered from 541-04-4210/5413130 to 541-04-4210/5422510. Alternatives:Trade these units in on the new units and pay the difference between the lease buyout and the trade in value. Recommendation:Approve the lease buyout of two D8 dozers in an amount of $359,040. Funds are Available in Cover Memo Item # 22 the Following Accounts: Funds in the amount of $359,040 would need to be transfered from 541-04- 4210/5413130 to 541-04-4210/5422510. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 22 Unit Lease Buy out Lease Hours Current Hours Ops hrs till December 1 $179,520.00 7500 8115 1100 2 $179,520.00 7500 8100 0 $359,040.00 1100 Attachment number 1 Page 1 of 2 Item # 22 Total Hours Used Hrs over lease Overage Cost per Hr Overage Cost 9215 1715 $38.92 $66,747.80 8100 600 $38.92 $23,352.00 17315 2315 $90,099.80 Attachment number 1 Page 2 of 2 Item # 22 Commission Meeting Agenda 9/2/2008 2:00 PM Fire Department Training Center Change Order #1 Department:Fire, Chief Howard Willis Caption:Motion to approve Change Number One (CPB #324-034510-207324003) in the amount of $86,000 to be transferred from the Project Contingency account to Storm Drainage. Also approve Change Order Number One with Payne Construction in the amount of $238,107 as requested by the Fire Department. (Approved by Engineering Services Committee August 25, 2008) Background:The original scope of work with Payne Construction included replacing corrugated pipes and junction structures, grading, and overlaying the existing paved area with a 2 inch asphalt overlay. The proposed change in scope includes an additional 4 inches of asphalt/overlay to the existing 2 inch asphalt and the proposed 2 inch overlay. This will give the paved area a total thickness of 8 inches. Analysis:While under construction, it was observed that the existing asphalt was only 2 inches in various areas. The additional 2 inches of asphalt included in the original bid would not be adequate for the Fire trucks entering and exiting the training station. It was determined that an addition 4 inches of asphalt would be adequate for the proposed truck traffic. Financial Impact:Funds are available in Phase IV Project account. Alternatives:1) Approve Change Number One (CPB #324-034510-207324003) in the amount of $86,000 to be transferred from the Project Contingency account to Storm Drainage. Also approve Change Order Number One with Payne Construction in the amount of $238,107 as requested by the Fire Department 2)Do not approve and risk constructing a partial project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 324-034510-207324003 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 23 Administrator. Clerk of Commission Cover Memo Item # 23 Commission Meeting Agenda 9/2/2008 2:00 PM Implement Phase 2 of Solid Waste Collections software in an amount of $130,000 Department:Solid Waste Caption:Motion to approve implementing Phase 2 of Solid Waste Collections software in an amount of $130,000. (Approved by Engineering Services Committee August 25, 2008) Background:In 2007, the Solid Waste Department purchased and began to customize and implement a specialized landfill, customer service, and management software package. To date, the landfill and a portion of the customer service pieces have been installed and are actively being used by staff on a daily basis; however, the Solid Waste Department is ready for the next phase of implementation to include advanced customer service, landfill, management, as well as reporting functionalities. Analysis:Since the initial implementation of the software package (Phase 1), the Solid Waste Department staff as well as IT staff have worked closely with the software developers in order to enhance the basic software package to better suit the needs of both the landfill and collections sides of the facility. Such enhancements include things such as modifying tickets and adjusting bills, to tracking special waste manifests; as well as producing the associated reports needed for both management oversight and for reporting to Georgia EPD. This Phase 2 implementation will allow the Solid Waste Department to provide an exceptional level of customer service on both the collections side as well as the landfill side. Additionally, the integration of landfill scale automation to correspond with the completion of construction on the scale systems will allow the landfill to process customers with a greater degree of accuracy than ever before. This phase of implementation also adds many additional security features that were previously performed manually by staff. All in all, these enhancements will improve production, overall functionality and customer service. Financial Impact:Implementation of Phase 2 is $130,000. Such funds are available in 542-04- 4110/5424220 with a transfer of funds from 542-04-4110/5233112. Alternatives:1. Implement Phase 2 of the solid waste collections software. 2. Do not approve the implementation of Phase 2 and limit the efficiency and production capabilities of the Solid Waste Department. Recommendation:Alternative 1. Funds are Available in the Following Funds are available in 542-04-4110/5424220 with a transfer of funds from Cover Memo Item # 24 Accounts:542-04-4110/5233112. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Cover Memo Item # 24 Commission Meeting Agenda 9/2/2008 2:00 PM Landfill gas system Department:Solid Waste Caption:Motion to approve CH2M Hill to perform a current state investigation, best use analysis and design a new gas compressor/beneficial use station based on the decided best use, not to exceed $350,000 dollars. (Approved by Engineering Services Committee August 25, 2008) Background: Augusta-Richmond County’s Solid Waste Department operates the largest municipal solid waste (MSW) landfill in the Central Savannah River Area (CSRA). The landfill sits on approximately 1,200 acres, with 303 acres currently permitted for MSW. This landfill takes in 1,100 to 1,400 tons per day. In 2006 alone, the landfill received 322,903 total tons of waste. At the current volumes and remaining landfill capacity, Augusta-Richmond County’s landfill has a life expectancy in excess of 95 years. In addition to the MSW disposal, there is also an inert landfill and a recycling area for metal and tires. In 1984, Richmond County purchased approximately 1,181 acres from Carl E. Sanders to build a sanitary landfill. In 1985, two cells were constructed—both were unlined and one was eventually capped and the other remains un-capped. Anticipating new, more environmentally driven legislation, Richmond County closed the landfill cells in October 1993. Shortly thereafter, they began the construction of, at that time, a state- of-the-art lined landfill that fulfilled the Subtitle D requirements set forth by the Georgia Environmental Protection Division. This cell, known as II-C, was expanded in 1999 and remains open today, although is slated for closure activities in 2008. Cell II-C consists of approximately 66 acres and contains 4,658,000 CY of permitted airspace including waste and cover. In 2005, Augusta-Richmond County began the development of additional Subtitle D landfill space that consists of approximately 303 permitted acres. This area is known as Phase III. Currently, one cell has been filled to date, and contains approximately 770,000 CY of waste. After several early years of non-compliance due to methane gas migration, Augusta hired an environmental engineer in 1994 to bring the facility into compliance as the EPD was requiring more stringent monitoring of all landfills in Georgia. The Solid Waste Facility joined forces with a gas recovery company to build a gas recovery system. In 1996 the gas recovery company started work on building a system to remove the methane from the landfill. It was completed and operational in 1998. This system pulls the landfill gas from the cells and processes it; after it is processed it is sent to an end user company which uses the gas as an alternative energy source. The installation of this system brought the solid waste facility into compliance with Title V requirements. Beginning in 2004, Augusta had doubt regarding the operations of the gas collection and control facility. Through a lengthy process, Augusta worked with its gas recovery company to resolve the differences. This process was unsuccessful. Thereafter, Augusta hired an attorney to represent the interest Cover Memo Item # 25 of Augusta. Through a series of legal events, Augusta offered to purchase the gas system from the gas recovery company. This purchase was closed on January 3rd, 2008. Analysis:The solid waste department views this project as one that has five distinct parts. First is determining the current state of our gas volumes, quality, and other key stats needed to understand our system. This data will assist Augusta determine the best use for our additional gas. It would tell Augusta what our upside would be to continue on with any one of the following options. The second portion of this project would be to do a cost/benefit analysis on key energy projects which could be achieved using sources from the landfill. The solid waste department recommends looking at the following. a. Direct use by another customer. b. Power Generation/co- generation. c. High BTU to include LNG for vehicles or direct inject into a pipeline. d. Gasification of landfill products to enhance the gas produced at the landfill. The third step is determining the actual solution which is best for Augusta. This could be one or a series of the options listed in the third task. This action will require commission action, as funds will need to be approved for the construction under task five. The fourth step would be to upgrade our current gas collection and control system based on the information gathered in stage one. This would include the incorporation of system automation, a larger blower, and new larger compressors. Depending on the system requirements, the old system may be kept and ran in conjunction with another system. This would include designing the system with enough flexibility to accommodate any of the below related projects. The fifth portion of this project is the actual construction of the added beneficial use. Financial Impact:Steps one through three will have a cost not to exceed $350,000 dollars. Augusta is currently receiving about $120,000 per month in gas sales. At this time, the Solid Waste Department does not know how much additional upside there would be to offset the construction cost. At this point, there is no real way to know how much additional monies can be generated off this system. This is because we do not know how much additional gas we have to sell, as well as we do not know what type of price will be negotiated for the gas. Alternatives:1. Continue to run the system status quo. Recommendation:Approve CH2M Hill to perform a current state investigation, best use analysis and design a new gas compressor/beneficial use station based on the decided best use, not to exceed $350,000 dollars. Funds are Available in the Following Accounts: Transfer $350,000 from 541-04-4210/5413130 to 541-04-4210/5212115. REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 25 Administrator. Clerk of Commission Cover Memo Item # 25 Attachment number 1 Page 1 of 1 Item # 25 Attachment number 2 Page 1 of 1 Item # 25 Attachment number 3 Page 1 of 5 Item # 25 Attachment number 3 Page 2 of 5 Item # 25 Attachment number 3 Page 3 of 5 Item # 25 Attachment number 3 Page 4 of 5 Item # 25 Attachment number 3 Page 5 of 5 Item # 25 Attachment number 4 Page 1 of 2 Item # 25 Attachment number 4 Page 2 of 2 Item # 25 Commission Meeting Agenda 9/2/2008 2:00 PM St. Sebastian Way (Supplement to the GDOT Agreement for Mast Arm Poles) Department:Abie L. Ladson PE, Director Caption:Motion to approve supplement the Georgia DOT contract with Sunbelt Structures in the amount of $55,904 to cover the additional costs of upgrading the signal pole mast arms to black powder-coated system for the Engineering Department on the St. Sebastian Way/Greene St/15th St. project. (Approved by Engineering Services Committee August 25, 2008) Background:The St. Sebastian Way project currently includes the installation of 32 mast arm signal poles. Georgia DOT contract requirements allow that DOT will only provide for the cost of their standard stainless steel mast-arm design. In past projects in the downtown area, such as Laney Walker Boulevard and the 13th Street, the city has provided the additional costs associated with providing black powder-coated mast arm poles. Analysis:Providing the black powder coated mast arms for the St. Sebastian Way project will be a continuation of the movement to standardize the mast arm poles in the Central Business District. Financial Impact:Based on the cost estimate provided by Sun Belt Structures, the cost of upgrading all 32 mast arms to the powder coated system is $55,904. Funds are available in the project engineering account 324-041110- 5212115/202824003-5212115. Alternatives:1) Approve the proposed supplement. 2) Do not approve. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: 324-041110-5212115/202824003-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 26 Attachment number 1 Page 1 of 1 Item # 26 Commission Meeting Agenda 9/2/2008 2:00 PM The Procter & Gamble Manufacturing Company Easement Deed Department:Augusta Utilities Department Caption:Motion to approve an Easement Deed from The Procter & Gamble Manufacturing Company. (Approved by Engineering Servcies Committee August 25, 2008) Background:The Augusta Utilities Department will be completing the construction of the water main on Mike Padgett Highway (S.R. 56) and needs an easement from Procter & Gamble. Analysis:Procter & Gamble has agreed to the Easement and has executed the Deed. Financial Impact:N/A Alternatives: Recommendation:Approve the Easement Deed from The Procter & Gamble Manufacturing Company. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 27 Attachment number 1 Page 1 of 3 Item # 27 Attachment number 1 Page 2 of 3 Item # 27 Attachment number 1 Page 3 of 3 Item # 27 Commission Meeting Agenda 9/2/2008 2:00 PM Walton Acres Section 9 Department:Engineering-Abie L. Ladson, P.E. Caption:Motion to approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section 9. (Approved by Engineering Services Committee August 25, 2008) Background:The final plat was approved by the Commission on June 20, 2006. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section 9. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 28 Administrator. Clerk of Commission Cover Memo Item # 28 Attachment number 1 Page 1 of 1 Item # 28 Attachment number 2 Page 1 of 1 Item # 28 Attachment number 3 Page 1 of 3 Item # 28 Attachment number 3 Page 2 of 3 Item # 28 Attachment number 3 Page 3 of 3 Item # 28 Attachment number 4 Page 1 of 4 Item # 28 Attachment number 4 Page 2 of 4 Item # 28 Attachment number 4 Page 3 of 4 Item # 28 Attachment number 4 Page 4 of 4 Item # 28 Attachment number 5 Page 1 of 5 Item # 28 Attachment number 5 Page 2 of 5 Item # 28 Attachment number 5 Page 3 of 5 Item # 28 Attachment number 5 Page 4 of 5 Item # 28 Attachment number 5 Page 5 of 5 Item # 28 Commission Meeting Agenda 9/2/2008 2:00 PM Walton Acres Section VIII Department:Engineering-Abie L. Ladson, P.E., Director Caption:Motion to approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VIII. (Approved by Engineering Services Committee August 25, 2008) Background:The final plat was approved by the Commission on March 15, 2005. The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed of same. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, and water and sanitary sewer installations into the County system, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication and road resolutions submitted by the Engineering, and Augusta Utilities Departments for Walton Acres Subdivision, Section VIII. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 29 Administrator. Clerk of Commission Cover Memo Item # 29 Attachment number 1 Page 1 of 1 Item # 29 Attachment number 2 Page 1 of 1 Item # 29 Attachment number 3 Page 1 of 3 Item # 29 Attachment number 3 Page 2 of 3 Item # 29 Attachment number 3 Page 3 of 3 Item # 29 Attachment number 4 Page 1 of 2 Item # 29 Attachment number 4 Page 2 of 2 Item # 29 Attachment number 5 Page 1 of 4 Item # 29 Attachment number 5 Page 2 of 4 Item # 29 Attachment number 5 Page 3 of 4 Item # 29 Attachment number 5 Page 4 of 4 Item # 29 Commission Meeting Agenda 9/2/2008 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular meeting of the Commission held on August 19, 2008. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 30 Commission Meeting Agenda 9/2/2008 2:00 PM DCA 2009 Pass through grants Department: Caption:Motion to approve the following Fiscal Year 2009 State budget pass- through grants from the Georgia Department of Community Affairs for the following organizations: Kids Restart, Inc; MACH Academy; American Red Cross; 2009 National Science Olympiad; Lamar Medical Center and Lucy Laney Museum. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 31 Attachment number 1 Page 1 of 7 Item # 31 Attachment number 1 Page 2 of 7 Item # 31 Attachment number 1 Page 3 of 7 Item # 31 Attachment number 1 Page 4 of 7 Item # 31 Attachment number 1 Page 5 of 7 Item # 31 Attachment number 1 Page 6 of 7 Item # 31 Attachment number 1 Page 7 of 7 Item # 31 Commission Meeting Agenda 9/2/2008 2:00 PM District 10 appointments Department: Caption:Motion to approve the following appointments and reappointments representing District 10: Michael Barnes, Augusta Ports Authority; David (Chip) Barbee, Personnel Board; Hank Griffin, Planning Commission; Fred Sims,Jr., Bd. Zoning Appeals; Annette Harlan, Historic Preservation Commission; Vernon Puckett, Public Facilities; Mitchel Courson, Animal Control and Mike Askew, Human Relations Commission. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 32 Attachment number 1 Page 1 of 1 Item # 32 Attachment number 2 Page 1 of 1 Item # 32 Attachment number 3 Page 1 of 2 Item # 32 Attachment number 3 Page 2 of 2 Item # 32 Attachment number 4 Page 1 of 1 Item # 32 Attachment number 5 Page 1 of 1 Item # 32 Attachment number 6 Page 1 of 1 Item # 32 Attachment number 7 Page 1 of 1 Item # 32 Attachment number 8 Page 1 of 1 Item # 32 Commission Meeting Agenda 9/2/2008 2:00 PM Abandonment of McCarthy Drive Department: Caption:Motion to approve the abandonment of McCarthy Drive and transfer ownership to the adjoining land owner. Background: Analysis:The Augusta-Richmond County previously approved commencement of the abandonment of McCarthy Drive. Advertisment of the public hearing has been completed and service has been made on the adjoining land owner. Public hearing is scheduled for September 2, 2008; any objections to be reported. Financial Impact: Alternatives: Recommendation:Approve the abandonment of McCarthy Drive. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 33 Commission Meeting Agenda 9/2/2008 2:00 PM Settlement Resolution Department: Caption:Motion to approve settlement resolution relative to 215 Crawford Avenue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 34 Attachment number 1 Page 1 of 3 Item # 34 Attachment number 1 Page 2 of 3 Item # 34 Attachment number 1 Page 3 of 3 Item # 34 Commission Meeting Agenda 9/2/2008 2:00 PM Commissionr Hatney Department: Caption:Discuss articles in the Metro Spirit and the on line tape by Commissioners Joe Bowles and Jerry Brigham. (Requested by Commissioner J.R. Hatney) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 35 Commission Meeting Agenda 9/2/2008 2:00 PM Affidavit Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 36