HomeMy WebLinkAbout2008-08-19-Meeting Agenda
Commission Meeting Agenda
Commission Chamber
8/19/2008
2:00 PM
INVOCATION:
Reverend Willie Jones, Pastor, First Shiloh Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
Employee of the Month
A. Ms. Cynthia Williams, Administrative Assistant, Marshal's
Office July Employee of the Month.
Attachments
Five (5) minute time limit per delegation
DELEGATIONS
B. Ms. Eulalia S. Thomas. RE: Jerusalem Missionary Baptist
Church and the St. Sebastian Project.
Attachments
C. Mr. Larry L. McCord, President, Highland Park Neighborhood
Association. RE: Unlicensed Behavioral Group Home
Businessess operating in Highland Park Neighborhood.
Attachments
CONSENT AGENDA
(Items 1-32)
PLANNING
1. ZA-R-193 – A request for concurrence with the Augusta-
Richmond County Planning Commission to approve an
Attachments
amendment to the Comprehensive Zoning Ordinance for Augusta-
Richmond County by adding a new Section 22-2 (f) for a Special
Exception option in a B-2 (General Business) Zone for business
parks that will have greater than 50% of the building(s) used for
storage.
2. FINAL PLAT – MAGNOLIA VILLAS, PHASE II – S-694-II -
A request for concurrence with the Augusta-Richmond County
Planning Commission to approve a petition by Southern Land
Surveyors, on behalf of Paul McElmurray, requesting final plat
approval for Magnolia Villas, Phase II. This residential townhome
development is located off Magnolia Villas Drive, adjacent to
Magnolia Villas Phase I and contains 64 lots.
Attachments
3. Z-08-54 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Augusta
Therapy Center, on behalf of Krishan Vaid, requesting a Special
Exception to establish a congregate personal care home and an
adult day care in a P-1 (Professional) Zone per Section 20-2 (b)
and Section 26-1 (e) affecting property containing .75 acres and is
known under the present numbering system as 2136 and 2138
Circular Drive. (Tax map 098-3 Parcels 221 and 222) DISTRICT
2
Attachments
4. Z-08-55 – A request for concurrence with the Augusta-Richmond
County Planning Commission to approve a petition by Eddie
Kuglar, on behalf of Florine Taylor, requesting a change of zoning
from Zone R-1A (One-family Residential) to Zone B-2
(General Business) affecting property containing approximately
1.1 acres and is known as 3234 Deans Bridge Road. (part of Tax
Map 108-0-005-0-0) DISTRICT 5
Attachments
PUBLIC SERVICES
5. Motion to approve an expenditure of $25, 000 from the
contingency account for diesel fuel costs and receive a a report
back in four weeks regarding a plan to cover future fuel expenses
and providing the status of the transit route study, bus advertising,
Attachments
a review of the temporary routes in place and levels of ridership.
(Approved by Public Services and Finance Committees August
11, 2008)
6. Motion to approve New Ownership Application: A. N. 08 - 35:
request by Swany Soonhwa Lee for a retail package Beer & Wine
license to be used in connection with Sunoco Walton Way located
at 2013 Walton Way. District 3. Super District 10. (Approved
by Public Services Committee August 11, 2008)
Attachments
7. Motion to approve New Ownership Application: A. N. 08 - 36:
request by Babulal Patel for a retail package Beer & Wine license
to be used in connection with Om Sai Foodmart, LLC DBA
Aggies Convenience Store located at 3040 Meadowbrook Dr.
District 5. Super District 9. (Approved by Public Services
Committee August 11, 2008)
Attachments
8. Motion to approve New Ownership Application: A. N. 08 - 37:
request by Prakafh V. Bhatt for a retail package Beer & Wine
license to be used in connection with Shanti Enterprises , Inc.
located at 1502 Central Ave. District 2. Super District 9.
(Approved by Public Services Committee August 11, 2008)
Attachments
9. Motion to approve a contract for construction of an eight (8) court
tennis complex at Diamond Lakes Park to Garnto & Gearig
Brothers Construction, LLC in the amount of $713,514.36.
(Approved by Public Services Committee August 11, 2008)
Attachments
10. Motion to approve allowing the DDA to set up/organize the
Christmas Light Up Spectacular as a Downtown Development
Authority event. (Approved by Public Services Committee
August 11, 2008)
Attachments
ADMINISTRATIVE SERVICES
11. Motion to approve library construction bid award to R.W. Allen
with a base bid of $16,287,000.00. (Approved by Administrative
Services and Finance Committees August 11, 2008)
Attachments
12. Motion to approve Resolution transmitting the Community
Agenda element of the Augusta - Richmond County
Comprehensive Plan to the CSRA Regional Development Center
(RDC). (Approved by Administrative Services Committee
August 11, 2008)
Attachments
13. Motion to approve change of job descriptions at the Augusta
Library. (Approved by Administrative Services Committee
August 11, 2008)
Attachments
PUBLIC SAFETY
14. Motion to approve purchase of Intensive Use Chair for E9-1-1.
(Approved by Public Safety Committee August 11, 2008)
Attachments
15. Motion to approve requested modifications to the Information
Technology Department at no cost. (Approved by Public Safety
Committee August 11, 2008)
Attachments
FINANCE
16. Motion to approve abatement of County Ad Valorem Taxes on
the properties acquired by Augusta-Richmond County. (Approved
by Finance Committee August 11, 2008)
Attachments
17. Motion to approve funding to purchase Voting Equipment in the
amount of $71,000. (Approved by Finance Committee August
11, 2008)
Attachments
18. Motion to approve funding for August 5, 2008 General Primary
Runoff in the amount of $55.000. (Approved by Finance
Attachments
Committee August 11, 2008)
19. Motion to approve a request that funds be transferred to License
& Inspection and RCCI from General Fund Contingency to cover
cost of radio rebanding. (Approved by Finance Committee
August 11, 2008)
Attachments
20. Motion to approve a request from Paine College for city
sponsorship through the purchase of tickets for the Inaugural
Scholarship Ball. (Approved by Finance Committee August 11,
2008)
Attachments
ENGINEERING SERVICES
21. Motion to approve with the addition of Doug Barnard Parkway
from Tobacco Rd. to Highway 56 to the attached list of streets
proposed for submittal to the Georgia Department of
Transportation for inclusion in the 2009 LARP. (Approved by
Engineering Services Committee August 11, 2008)
Attachments
22. Motion to approve an Option for the purpose of acquiring a
Right-of-Way between Norman C. Skalicky, as owner, and
Augusta, Georgia, as optionee, in connection with the Alexander
Drive Project, GDOT Project No. STP-0001-00(794), ARC
Project No.: 323-04-296823215; 0.011 acre (490.32 sq. ft.) in fee
and 0.005 acre (209.97 sq. ft.) of permanent construction and
maintenance easement from the property located at 2819 Brickrun
Way, Project Parcel 49 (Tax map 013-1, Parcel 254) at a purchase
price of $35,000.00. (Approved by Engineering Services
Committee August 11, 2008)
Attachments
23. Motion to approve execution of Project Framework Agreement
with Georgia Department of Transportation which will require
Augusta Richmond County to cover the relocation cost for the
City's existing water and sewer lines affected in the GDOT
widening of State Route 56 from Bennock Mill Road to Old
Waynesboro Road. (Approved by Engineering Services
Attachments
Committee August 11, 2008)
24. Motion to approve (CPB #324-04110-203824335) Change
Number Four in the amount of $6,549,090.64 with funding of
$56,642.00 from SPLOST Phase IV Recapture, $1,600,000.00
from (Augusta Utilities Department), and $87,000.00
from (Augusta Recreation Department) for Project Engineering
and Construction. Also approve award of Construction Contract to
Blair Construction, Inc. in the amount of $6,549,090.64 for the
Belair Hills Subdivision Improvements Project, subject to receipt
of a detailed project schedule, a contractor’s project team
approved by the Engineering Department, a traffic control plan, a
staging plan, signed contract(S) and proper bonds. Also approve
Supplemental Agreement Number Four to W.R. Toole Engineers,
Inc. in the amount of $174,000.00 for additional services that
include construction observation and field engineering.
(Approved by Engineering Services Committee August 11,
2008)
Attachments
25. Motion to approve Supplemental Agreement Number Two to
Cranston Engineering Group, P.C. for additional Professional
Design Services of the D’Antignac Street Drainage Improvements
Project in the amount of $166,130.00 for the Engineering
Department. (Approved by Engineering Services Committee
August 11, 2008)
Attachments
26. Motion to grant and convey to Georgia Power an easement for
installation of an underground electrical distribution line through
property owned by the City located on Highway U.S.1 for the
Augusta Waste Management Plant for a nominal value of $10.00.
(Approved by Engineering Services Committee August 11,
2008)
Attachments
27. Motion to grant and convey to Georgia Power an easement for
installation of an underground electrical distribution line through
property owned by the City located on Highway U.S.1 for Augusta
Fire Department Training Tower for a nominal value of $10.00.
(Approved by Engineering Services Committee August 11,
Attachments
2008)
28. Motion to approve award of contract to Hardy Appraisal Services
in the amount of $14,500.00 for preparing appraisals on the
Marvin Griffin Road Project (CPB 323-041110-296823603),
subject to receipt of a detailed work schedule and a signed contract
to be funded from the project Right-of-Way account for the
Engineering Department. (Approved by Engineering Services
Committee August 11, 2008)
Attachments
29. Motion to authorize the Engineering Department to approve
Supplemental Agreement Seven (7) with PBS & J in the amount
of $68,358 to update the traffic counts and cover additional costs
associated with the extended project schedule as part of the
improvements to Wrightsboro Road from Jimmie Dyess Parkway
to I-520, ARC# 323-04-296823309. Funds will be transferred
from the project Right of Way Account to the project Engineering
Account. (Approved by Engineering Services Committee
August 11, 2008)
Attachments
30. Motion to authorize the Engineering Department to cancel the
existing contract with US Infrastructure, Inc. for design services
associated with Phase I of the Wrightsboro Road Widening Project
and advertise a Requests For Proposals for Engineering Services
to complete the design of this project. (Approved by Engineering
Services Committee August 11, 2008)
Attachments
PETITIONS AND COMMUNICATIONS
31. Motion to approve the minutes of the regular meeting of the
Commission held on August 5th and the Special Called meeting
held August 11, 2008.
Attachments
APPOINTMENT(S)
32. Motion to approve the appointment of Mr. Jay Forrester to the
Augusta Aviation Commission at Augusta Regional Airport
Attachments
representing District 10.
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/19/2008
AUGUSTA COMMISSION
REGULAR AGENDA
8/19/2008
(Items 33-36)
PLANNING
33. Z-08-51 - A request for concurrence with the Augusta-Richmond
County Planning Commission to approve with the condition that
the site plan must substantially conform to the concept plan
submitted with this petition with the access to North Leg being
supported but excluded from this condition; a petition by James C.
Overstreet, Jr., on behalf of Harry E. Dawson, requesting a change
of zoning from zone R-1A (One-family Residential), Zone R-3B
(Multiple-family Residential) and Zone LI (Light Industry) to
Zone R-3B affecting property located on the southwest corner of
the intersection of Sibley Road and the Seaboard Coastline
Railroad line containing approximately 69.13 acres. (Tax Map
055-0-002-00-0) DISTRICT 5
Attachments
PETITIONS AND COMMUNICATIONS
34. Ratify and authorize the Mayor to execute a quit claim deed for
the conveyance of property located at 2940 Shelby Drive.
Attachments
35. Motion to approve a Resolution of support for full State funding of
the Homestead Tax Relief Credit Program for this fiscal year.
Attachments
LEGAL MEETING
Upcoming Meetings
www.augustaga.gov
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
36. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Commission Meeting Agenda
8/19/2008 2:00 PM
Invocation
Department:
Caption:Reverend Willie Jones, Pastor, First Shiloh Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Commission Meeting Agenda
8/19/2008 2:00 PM
Employee of the Month
Department:
Caption: Ms. Cynthia Williams, Administrative Assistant, Marshal's
Office July Employee of the Month.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Commission Meeting Agenda
8/19/2008 2:00 PM
Eulalia S. Thomas
Department:
Caption: Ms. Eulalia S. Thomas. RE: Jerusalem Missionary Baptist
Church and the St. Sebastian Project.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 1
Item # 3
Commission Meeting Agenda
8/19/2008 2:00 PM
Highland Park Neighborhood Association
Department:
Caption: Mr. Larry L. McCord, President, Highland Park
Neighborhood Association. RE: Unlicensed Behavioral
Group Home Businessess operating in Highland Park
Neighborhood.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Commission Meeting Agenda
8/19/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: ZA-R-193 – A request for concurrence with the Augusta-
Richmond County Planning Commission to approve an
amendment to the Comprehensive Zoning Ordinance for
Augusta-Richmond County by adding a new Section 22-2 (f)
for a Special Exception option in a B-2 (General Business)
Zone for business parks that will have greater than 50% of
the building(s) used for storage.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Commission Meeting Agenda
8/19/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-51 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve with
the condition that the site plan must substantially conform to
the concept plan submitted with this petition with the access
to North Leg being supported but excluded from this
condition; a petition by James C. Overstreet, Jr., on behalf of
Harry E. Dawson, requesting a change of zoning from zone
R-1A (One-family Residential), Zone R-3B (Multiple-
family Residential) and Zone LI (Light Industry) to Zone
R-3B affecting property located on the southwest corner of
the intersection of Sibley Road and the Seaboard Coastline
Railroad line containing approximately 69.13 acres. (Tax
Map 055-0-002-00-0) DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Clerk of Commission
Cover Memo
Item # 6
Commission Meeting Agenda
8/19/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: FINAL PLAT – MAGNOLIA VILLAS, PHASE II – S-
694-II - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Southern Land Surveyors, on behalf of Paul
McElmurray, requesting final plat approval for Magnolia
Villas, Phase II. This residential townhome development is
located off Magnolia Villas Drive, adjacent to Magnolia
Villas Phase I and contains 64 lots.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 7
Commission Meeting Agenda
8/19/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-54 - A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Augusta Therapy Center, on behalf of Krishan
Vaid, requesting a Special Exception to establish a
congregate personal care home and an adult day care in a
P-1 (Professional) Zone per Section 20-2 (b) and Section
26-1 (e) affecting property containing .75 acres and is known
under the present numbering system as 2136 and 2138
Circular Drive. (Tax map 098-3 Parcels 221 and 222)
DISTRICT 2
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Cover Memo
Item # 8
Commission Meeting Agenda
8/19/2008 2:00 PM
Planning Commission
Department:Planning Commission
Caption: Z-08-55 – A request for concurrence with the Augusta-
Richmond County Planning Commission to approve a
petition by Eddie Kuglar, on behalf of Florine Taylor,
requesting a change of zoning from Zone R-1A (One-family
Residential) to Zone B-2 (General Business) affecting
property containing approximately 1.1 acres and is known as
3234 Deans Bridge Road. (part of Tax Map 108-0-005-0-0)
DISTRICT 5
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 9
Commission Meeting Agenda
8/19/2008 2:00 PM
Additional Funding For Diesel Fuel
Department:Augusta Public Transit
Caption:Motion to approve an expenditure of $25, 000 from the
contingency account for diesel fuel costs and receive a a
report back in four weeks regarding a plan to cover future
fuel expenses and providing the status of the transit route
study, bus advertising, a review of the temporary routes in
place and levels of ridership. (Approved by Public Services
and Finance Committees August 11, 2008)
Background:In the 2008 budget, $325,070 was allocated for diesel. As of
July 28, 2008, $348,248 has been spent. On July 12, 2008,
$52,130 was transferred into the diesel account for a total of
$377,200. At present, there is a balance of $28,952.
Analysis:Fuel prices have increased by 57% from January to July of
this year. On January 9, 2008, Augusta Public Transit paid
$2.6858/gal for fuel and on July 14, 2008 the price of fuel
was $4.2108/gal. Based on average gallons of fuel used each
day and the number of workdays remaining in the year, it is
estimated to require $335,000 of additional funding, based
the current price remaining in effect.
Financial Impact:There are no additional funds to transfer in Augusta Public
Transit’s budget at the present time.
Alternatives:1. Reduce service. 2. Approve request for additional funding.
Recommendation:Approve the motion.
Funds are
Available in the
Following
Accounts:
Cover Memo
Item # 10
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Commission Meeting Agenda
8/19/2008 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 08 -
35: request by Swany Soonhwa Lee for a retail package
Beer & Wine license to be used in connection with Sunoco
Walton Way located at 2013 Walton Way. District 3. Super
District 10. (Approved by Public Services Committee
August 11, 2008)
Background:This is a new ownership application. Formerly in the name
of Biren Patel.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Cover Memo
Item # 11
Attachment number 1
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Item # 11
Commission Meeting Agenda
8/19/2008 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 08 -
36: request by Babulal Patel for a retail package Beer &
Wine license to be used in connection with Om Sai
Foodmart, LLC DBA Aggies Convenience Store located at
3040 Meadowbrook Dr. District 5. Super District 9.
(Approved by Public Services Committee August 11,
2008)
Background:This is a new ownership application. Formerly in the name of
Fulgani Patel.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Cover Memo
Item # 12
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 2
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Attachment number 1
Page 2 of 2
Item # 12
Commission Meeting Agenda
8/19/2008 2:00 PM
Alcohol Application
Department:License & Inspections
Caption:Motion to approve New Ownership Application: A. N. 08 -
37: request by Prakafh V. Bhatt for a retail package Beer &
Wine license to be used in connection with Shanti
Enterprises , Inc. located at 1502 Central Ave. District 2.
Super District 9. (Approved by Public Services
Committee August 11, 2008)
Background:This is a new ownership application. Formerly in the name of
Christina Park.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approvaL.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Cover Memo
Item # 13
Attachment number 1
Page 1 of 2
Item # 13
Attachment number 1
Page 2 of 2
Item # 13
Commission Meeting Agenda
8/19/2008 2:00 PM
Diamond Lakes Tennis Complex
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a contract for construction of an eight (8)
court tennis complex at Diamond Lakes Park to Garnto &
Gearig Brothers Construction, LLC in the amount of
$713,514.36. (Approved by Public Services Committee
August 11, 2008)
Background:Funding has been approved since SPLOST Phase III for the
development of a regional park known as Diamond Lakes.
This phase of development includes phase 1 of a tennis
complex as an element of the approved overall master plan
for this park.
Analysis:A total of twelve (12) contractors participated in a mandatory
pre-bid conference held on this project. Bids were received
from five contractors. The lowest responsive bidder whom
met specifications was Garnto & Gearig Brothers
Construction. Upon review by staff and our consultants,
Cranston Engineering, we are recommending an award of the
base bid which includes four(4) new tennis courts along with
add alternates 1 & 2 which would add four(4) additional
courts and paved parking for this complex.
Financial Impact:Funding sources have been identified and are in place to
make an award of bid for $713,514.36.
Alternatives:1. To approve an award of Bid Item 08-148 to Garnto &
Gearig Brothers Construction for $713,514.36. 2. Move no
action thus delaying the construction of a tennis facility at the
Diamond Lakes Regional Park.
Recommendation:1. To approve.
Cover Memo
Item # 14
Funds are
Available in the
Following
Accounts:
325061110 - 206065007 272061474 - 507272001 325000000
- 3611110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
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Commission Meeting Agenda
8/19/2008 2:00 PM
Downtown Development Authority Christmas Light Up Spectacular
Department:Clerk of Commission
Caption:Motion to approve allowing the DDA to set up/organize the
Christmas Light Up Spectacular as a Downtown
Development Authority event. (Approved by Public
Services Committee August 11, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1
Page 1 of 1
Item # 15
Commission Meeting Agenda
8/19/2008 2:00 PM
Award Library Construction Contract
Department:Library
Caption:Motion to approve library construction bid award to R.W.
Allen with a base bid of $16,287,000.00. (Approved by
Administrative Services and Finance Committees August
11, 2008)
Background:Six companies prequalified as bidders. Two submitted bids
which were opened on July 31st. The lowest bidder is the
company recommended.
Analysis:
Financial Impact:Recommended bidder is over $1 million less that the other
company.
Alternatives:Spend an extra million.
Recommendation:Go with the lower bidder and proceed.
Funds are
Available in the
Following
Accounts:
SPLOST
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
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Commission Meeting Agenda
8/19/2008 2:00 PM
Comprehensive Plan Update
Department:Planning Commission
Caption:Motion to approve Resolution transmitting the Community
Agenda element of the Augusta - Richmond County
Comprehensive Plan to the CSRA Regional Development
Center (RDC). (Approved by Administrative Services
Committee August 11, 2008)
Background:
The Augusta-Richmond County Comprehensive Plan is
being updated in accordance with state standards for local
comprehensive planning. The comprehensive plan
documents the vision for the future development
of the Augusta and outlines how the city government and
other stakeholders propose to achieve the vision. The
comprehensive plan must include the following three (3)
components: 1. Community Assessment – consists of an
objective and professional assessment of data and
information about the city's population, housing, economy,
transportation network, community facilities and services,
natural and cultural resources and land use. 2. Community
Participation Program – describes the city’s strategy for
ensuring adequate public and stakeholder involvement in the
preparation of the Community Agenda. 3. Community
Agenda – includes a city's vision for the future development
of Augusta, a list of issues and opportunities identified for
future action and an implementation program for achieving
the vision. The Community Assessment and Community
Participation Program components of the Comprehensive
Plan were drafted in the early spring and approved by the
RDC and Georgia Department of Community Affairs
(DCA) in May. In June six (6) public meetings were held to
give the public an opportunity to provide input for the draft
Community Agenda component of the plan. The Community
Agenda was then drafted by the Planning Commission. A
public hearing was held on Thursday, July 22, 2008 to brief
the community on the contents of the Community Agenda,
Cover Memo
Item # 17
provide an opprtunity for residents and stakeholders to make
final suggestions, additions or revisions, and notify the
community of when the Community Agenda will be
submitted to the RDC.
Analysis:The Comprehensive Plan must be updated and adopted by
October 31, 2008. If the comprehensive plan is not updated
then the city will lose its designation as a Qualified Local
Government (QLG). Losing QLG status means the city will
not be eligible to apply for certain loan and grant programs
administered by the state. The Community Agenda must be
submitted to the RDC and DCA for a completeness check,
and to afford other interested parties, including adjacent units
of local government, an opportunity to review and provide
comments on the Community Agenda. Once DCA has
determined that the Community Agenda complies with the
planning requirements, the Augusta Commission may adopt
the Community Agenda.
Financial Impact:Not applicable
Alternatives:Do not approve the resolution. This alternative would delay
the update of the Comprehensive Plan and jeopardize
Augusta's status as a Qualified Local Government
Recommendation:Approve the resolution transmitting the Community Agenda
element of the Augusta – Richmond County Comprehensive
Plan to the CSRA Regional Development Center. This action
will keep the plan update on schedule to be completed by the
deadline.
Funds are
Available in the
Following
Accounts:
Not applicable
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 17
CITY OF AUGUSTA
RESOLUTION OF TRANSMITTAL
Transmittal of the Community Agenda section of the Augusta-Richmond County Comprehensive
Plan Update to the Central Savannah River Area Regional Development Center.
WHEREAS, the City of Augusta, Georgia, has completed the Community Agenda section of the
Comprehensive Plan Update,
WHEREAS, the City of Augusta certifies that these documents were prepared according to the
Standards and Procedures for Local Comprehensive Planning effective May 1, 2005, and established
by the Georgia Planning Act of 1989, and that the required public hearing was held on Tuesday, July
22, 2008.
BE IT THEREFORE RESOLVED, that the Augusta Commission does hereby transmit the
Community Agenda section of the Comprehensive Plan Update to the Central Savannah River Area
Regional Development Center for review under the Standards and Procedures for Local
Comprehensive Planning.
Adopted this_________ day of ___________________, 2008
___________________________________________
Deke Copenhaver, Mayor, City of Augusta
ATTEST: _____________________________________
Lena Bonner, Clerk of Commission
Attachment number 1
Page 1 of 1
Item # 17
Commission Meeting Agenda
8/19/2008 2:00 PM
Job Descriptions Revision
Department:Library
Caption:Motion to approve change of job descriptions at the Augusta
Library. (Approved by Administrative Services
Committee August 11, 2008)
Background:We previously changed a job description for one of our
branch managers to include private fund raising duties. That
responsibility is no longer his. He has returned to his former
pay position, but we need to change the job description to get
it up to date. At the same time, we would like to change the
position of the business manager, as she has taken on more
responsibility in regards to payroll and dealing with state
agencies re health insurance and retirement.
Analysis:These changes will reflect true duties.
Financial Impact:The first part of the proposal reflects a saving of $4,297.89.
We would like to take a portion of this, $1,318.47, to effect
the change in the bookkeeper position. This comes from the
library's annual allotment.
Alternatives:No approval.
Recommendation:That the changes be approved.
Funds are
Available in the
Following
Accounts:
In the annual allocation to the library. Will result in net
savings which can be used for other things.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 18
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
PDFConvert.7633.1.Admin Asst III Business Manager.doc
Augusta-Richmond County
Job Description
Approved Title: Administrative Assistant III Job Code: ARL0058001
Title: Administrative Assistant III--Business Manager Overtime: Non-exempt
Department: Library (7000) Date Prepared: 27 March 2002
Reports to: Director Job Grade: 42
GENERAL SUMMARY: Coordinates the business management function for the Libraries within the guidelines of state and
federal laws, department and local government policies and procedures, and accepted accounting practices. Reports to the
Director or other designated person and works with staff, other City employees, vendors and service providers to provide
administrative support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Maintains all financial records for the Libraries using state approved computer software and payroll/retirement records.
2. Posts library receipts to daily transaction register and journal entries to the general ledger, prepares bank deposits, and
reconciles bank statements.
3. Sorts, lists and pays invoices.
4. Prepares financial reports and submits forms 990 and 501(c) (r) to the Internal Revenue Service.
5. Orders all office, building and library supplies.
6. Maintains appropriate files and payroll/retirement records.
7. Maintains payroll records on monthly basis for annual audit.
8. Serves as a resource to subordinate personnel.
REQUIREMENTS
Education: Associate Degree or 3 years related experience in the occupational field of study.
Experience: 0-2 years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of business administration and accounting principles and procedures.
• Familiarity with federal, state and local laws and regulations and functions and operations of all divisions within the library.
• Proficiency in modern office practices and procedures, establishing priorities, and organizing work.
• Mastery of operating a personal computer.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Requires extensive use of
computers. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 1
Page 1 of 1
Item # 18
PDFConvert.7634.1.New Admin Business.doc
Augusta-Richmond County
Job Description (New)
Approved Title: Administrative Assistant II Job Code: ARL0058001?
Title: Administrative Assistant II--Business Manager Overtime: Non-exempt
Department: Library (7000) Date Prepared: July 29, 2008
Reports to: Director Job Grade: 43
GENERAL SUMMARY: Coordinates the business management function for the Libraries within the guidelines of state and
federal laws, department and local government policies and procedures, and accepted accounting practices. Reports to the
Director, Assistant Director or other designated person and works with staff, other City employees, vendors and service providers
to provide administrative support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Maintains all financial records for the Libraries using state approved computer software and payroll/retirement records.
2. Posts library receipts to daily transaction register and journal entries to the general ledger, prepares bank deposits, and
reconciles bank statements.
3. Sorts, lists and pays invoices.
4. Prepares financial reports and submits forms 990 and 501(c) (r) to the Internal Revenue Service.
5. Supervise the orders of all office, building and library supplies by telephone or online.
6. Responsible for completion of the Payroll according to the City Guidelines.
7. Responsible for the secretarial duties in her absence.
8. Complies monthly reports and statistics for staff and library board.
9. Attends state library meetings as requested by the director.
10. Maintains appropriate files and payroll/retirement records.
11. Maintains payroll records on monthly basis for annual audit.
12. Serves as a resource to subordinate personnel.
REQUIREMENTS
Education: Associate Degree or 3 years related experience in the occupational field of study.
Experience: 0-2 years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of business administration and accounting principles and procedures.
• Familiarity with federal, state and local laws and regulations and functions and operations of all divisions within the library.
• Proficiency in modern office practices and procedures, establishing priorities, and organizing work.
• Mastery of operating a personal computer.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Requires extensive use of
computers. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
____________________________________________________________ _________________________
Human Resources Date
____________________________________________________________ _________________________
Line or Staff Management Date
Attachment number 2
Page 1 of 1
Item # 18
Librarian I Branch Manager
Augusta-Richmond County
Job Description
Approved Title: Librarian I Job Code: ARL0568002, -001
Title: Librarian--Development Officer-Branch Manager
Diamond Lakes Overtime: Exempt
Department: Library (7000) Date Prepared: April 12, 2007
Reports to: Director & Assistant Director Job Grade: 51
GENERAL SUMMARY: Responsible for developing a fundraising plan and managing and directing the operations of a large branch library, including personnel
management, facilities maintenance, and service on policy and planning committees.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Works to develop a plan for obtaining funding from foundations and private sources.
2. Works with Director, staff, and boards to determine need and possible grantors.
3. Identifies potential sources for funds, determines how to approach sources and writes necessary grants.
4. Arranges meetings between library board member, staff and donors.
5. Works with Assistant Director to interview and evaluate staff; trains staff, substitutes and volunteers.
6. Organize the daily activities of the branch, including drafting work and training schedules, and arranging public relations activities.
7. Plans and implements adult and children’s programming and other special programs.
8. Provides circulation, reference, and reader’s advisory services.
9. Assist patrons with the use of the public computers and printers and photocopiers.
10. Prepares reports, collects statistics, make bulletin boards, performs library opening routines, an schedules events for meeting rooms.
11. Serves on the Collection Development Committee in rotation and on policy and planning committees.
12. Performs software upgrades and maintenance on staff and public computers under the direction of the Systems Administrator.
13. Performs related duties as required.
REQUIREMENTS
Education: Masters of Library and Information Science from an ALA-accredited college or university.
Experience: At least two years experience in libraries or equivalent managerial experience as well as success in identifying and securing grants.
Knowledge/Skills/Abilities:
• Knowledge of grant writing procedures.
• Ability to identify and secure grants and gifts from foundations and private individuals.
• Ability to devise and organized a plan for securing funding from these sources.
• Knowledge of library and information sciences and practices, management, and automated circulation and cataloging systems.
• Familiarity with functions, policies and procedures of the library system, regional library collections, reference sources, and library branches and services
system-wide.
• Proficiency in scheduling, preparing, and presenting programming, operating audiovisual equipment, problem solving and interpersonal relations.
• Mastery of standard computer and office machinery, word processing and network access software, and computer hardware well enough to train others in
their use
• Skill in patron relations, in dealing with complaints and problem situations, and in interacting with a wide cross-section of people.
• Good communication skills, both oral and written.
• Ability to 'juggle' many tasks, and work with interruptions, keeping cool under pressure.
• Demonstrated ability work independently and ability to “juggle” many task, work with interruptions and remain calm under pressure.
Other:
• Grade G-5 or higher certification from the Georgia State Board for the Certification of Librarians.
• Flexibility to work weekends and evenings as part of regular schedule.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, reaching, and occasional lifting of light objects. Must be able to operate library vehicles. Work is
performed in a library.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not
designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
REVIEW/APPROVALS
___________________________________________________________________ ____________________________
Human Resources Date
___________________________________________________________________ ____________________________
Line or Staff Management Date
LLB347
Attachment number 3
Page 1 of 1
Item # 18
Librarian I Branch Manager
Augusta-Richmond County
Job Description
Approved Title: Librarian I Job Code: ARL0568002, -001
Title: Librarian--Branch Manager (Diamond Lakes) Overtime: Exempt
Department: Library (7000) Date Prepared: April 8, 2002
Reports to: Circulation/RCO Branch Coordinator Job Grade: 49
GENERAL SUMMARY: Responsible for managing and directing the operations of a large branch library, including personnel
management, facilities maintenance, and service on policy and planning committees.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Works with the Facilities Librarian and the Assistant Director to interview and evaluate staff; trains staff, substitutes, and volunteers.
2. Organizes the daily activities of the branch, including drafting work and training schedules, and arranging public relations activities.
3. Plans and implements adult and children's programming and other special programs.
4. Provides circulation, reference, and reader’s advisory services.
5. Assists patrons with the use of the public computers and printers, and photocopiers.
6. Prepares reports, collects statistics, makes bulletin boards, performs library opening routines, and schedules events for meeting rooms.
7. Serves on the Collection Development Committee in rotation and on policy and planning committees.
8. Performs software upgrades and maintenance on staff and public computers under the direction of the Systems Administrator.
9. Performs related duties as required.
REQUIREMENTS
Education: Masters of Library and Information Science from an ALA-accredited college or university.
Experience: At least two years experience in libraries or equivalent managerial experience are required.
Knowledge/Skills/Abilities:
• Considerable knowledge of library and information science methods and practices, management, and current automated circulation and
cataloging systems (i.e. Dewey Decimal system, MARC format, and Boolean searching).
• Familiarity with functions, policies and procedures of the library system, regional library collections, reference sources, and library
branches and services system-wide.
• Proficiency in scheduling, preparing, and presenting programming, operating audiovisual equipment, problem solving and interpersonal
relations.
• Mastery of standard computer and office machinery, word processing and network access software, and computer hardware well enough
to train others in their use
• Skill in patron relations, in dealing with complaints and problem situations, and in interacting with a wide cross-section of people.
• Good communication skills, both oral and written.
• Ability to 'juggle' many tasks, and work with interruptions, keeping cool under pressure.
• Demonstrated ability to work independently.
Other:
• Grade G-5 or higher certification from the Georgia State Board for the Certification of Librarians.
• Flexibility to work weekends and evenings as part of regular schedule.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, reaching, and occasional lifting of light objects. Must be able to operate library
vehicles. Work is performed in a library.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
____________________________________________________________ _________________________
Human Resources Date
____________________________________________________________ _________________________
Line or Staff Management Date
Attachment number 4
Page 1 of 1
Item # 18
Commission Meeting Agenda
8/19/2008 2:00 PM
Bid Item 08-148 Intensive Use Chair
Department:E9-1-1 Emergency Response
Caption:Motion to approve purchase of Intensive Use Chair for E9-
1-1. (Approved by Public Safety Committee August 11,
2008)
Background:In 1996, 14 chairs were purchased for the 9-1-1 Center and
were 24/7 chairs designed for intense use. These chairs have
lasted through 12 years of service 7 days a week, 24 hours a
day, 365 days a year, but are now in need of replacement. A
bid was submitted to Procurement in May of this year and
has been properly advertised and processed through that
department. On July 15th the bid was opened by the
Procurement Department with responses from two vendors.
Analysis:The vendors who responded were AliMed of Dedham, Ma,
and Modern Business of Augusta, Ga. During review of the
bids two different chairs were bid and only one chair met the
all of the specifications in the bid, and that was submitted by
Modern Business. The response from Modern Business also
provided a written 6yr warranty on the chairs. The chair
submitted by AliMed did not meet all specifications, and
there was no written warranty submitted with the bid.
Financial Impact:The bid for the chairs submitted by Modern Business
Systems, Inc. was $14,924. The bid submitted AliMed was
$13,559.28.
Alternatives:Re-Bid for 24/7 Intensive Use Chairs.
Recommendation:Due to the fact that Modern Business is a local vendor, bid a
chair that meets all of the specifications and provided a
written 6 yr warranty as requested it is recommended that
Modern Business be awarded Bid 08-149.
Cover Memo
Item # 19
Funds are
Available in the
Following
Accounts:
Funds were allocated in the 2008 Budget for E9-1-1 and are
available in account 216-03-7110 54.23110 (Office
Furniture)
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
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Item # 19
Commission Meeting Agenda
8/19/2008 2:00 PM
Modifications to the Information Technology Department
Department:Tameka Allen, Information Technology Director
Caption:Motion to approve requested modifications to the
Information Technology Department at no cost. (Approved
by Public Safety Committee August 11, 2008)
Background:In 2006, the restructuring of the Information Technology
Department was fully implemented. This restructuring
proved to demonstrate improved efficiencies in the
operations of this department. However, the growth of our
user base and their increased needs has dictated the need to
better align some of our resources to continue to meet the
growing demands. After further reviewing the Information
Technology Department’s process and operations, the
following modifications are requested: Utilize the
Telecommunications Administrator II position (Grade 51) to
create another Client Support Specialist II - Desktop (Grade
48). Upgrade the Help Desk position (Grade 49) to Grade 50
and the Help Desk II position (Grade 47) to Grade 48. Utilize
the Web Administrator I position (Grade 53) to create
another Project Leader III position. (Grade 52) Change title
of Client Support Specialist Lead I position to Project Leader
III. Change the title of all Application Support Specialist
positions to Application Support Analyst. Change the
educational requirements for the Database Administrator I
position (Grade 53) from a 4 year degree to A.S. Degree and
3 years of experience or 5 years minimum experience and
upgrade the position to a Grade 55. Change the educational
requirements for the Database Administrator II position
(Grade 51) from a 4 year degree to A.S. Degree and 1 year of
experience or 3 years minimum experience and upgrade the
position to a Grade 52. Upgrade the GIS Specialist position
(Grade 49) to Grade 50.
Analysis:The original restructuring allowed for more entailed
specialization to meet the technology needs of this
Cover Memo
Item # 20
organization. The recommended changes will actually assist
in further streamlining and adding improved efficiencies to
the current operations. The requested changes produce an
overall estimated savings of $955.78 in personnel costs.
Financial Impact:There is no additional cost to the Information Technology
Budget. However, a cost savings should be recognized.
Alternatives:Do not approve.
Recommendation:Approve the requested modifications to the Information
Technology Department.
Funds are
Available in the
Following
Accounts:
101015410-5111110
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Client Support Specialist II Job Code:
Title: Desktop Specialist II Overtime: Non-Exempt
Department: Information Technology Date Prepared: September 6, 2005
Reports to: Client Support Services Manager I Job Grade: 48
GENERAL SUMMARY: Installs and supports computer equipment and hardware peripherals within the guidelines of hardware
and software technical manuals, the National and Federal Electrician’s Code Manuals, County and departmental policies and
procedures. Reports to Client Support Services Manager or other designated person and works with directors, supervisors, elected
officials, co-workers, vendors, consultants and other IT professionals to provide technical support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Maintains, installs, analyzes, troubleshoots, and repairs computer systems, hardware, and computer peripherals.
2. Documents, maintains, upgrades or replaces hardware and software systems.
3. Supports, monitors, and tests hardware and software pertaining to LAN.
4. Performs troubleshooting and problem-solving activities on peripheral equipment, communications, servers, and computers.
5. Recommends and schedules for the repair of computer equipment covered by warranties and maintenance contracts.
6. Maintains accurate inventory database on hardware, applicable software and user access.
7. Processes the ordering of hardware and applicable software.
8. Required to provide rotational Help Desk support.
REQUIREMENTS
Education: AS in related occupational field of study and/or job related industry certification.
Experience: 2+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with
completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of technology concepts, hardware configurations, software, operating systems, manual systems, applications
systems and data communications.
• Familiarity with local, state, and federal legal requirements, and County and departmental policies and procedures.
• Proficiency in translating technical specifications to practical applications.
• Proficiency in acquiring and maintaining skill sets on new and evolving desktop, printer, software and communication technologies.
• Proficiency in wiring, cabling, data circuit connections, communications electronics, network management, and data communications
protocols.
• Mastery of troubleshooting, problem solving, and operation of tools including sniffers, fiber testers, cable assemblers, and cable activity
indicators.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• Must have flexible schedule to perform 24-hour on call duty.
• Must possess a valid driver's license.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and frequent lifting of light and heavy objects. Requires high degree of manual
dexterity. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 1
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Help Desk Specialist I Job Code:
Title: Help Desk Specialist I Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Client Support Services Manager I Job Grade: 50
GENERAL SUMMARY: Responsible for coordinating the day-to-day operations of the Information Technology Help Desk.
Assists users with technical support of any information technology software and/or hardware. Provides and coordinates
assistance in resolving information technology related problems. Reports to Client Support Services Manager I or other
designated person and works with co-workers, employees, and vendors to support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Receives, records, and distributes help desk calls to include logging calls into automated system, determining the problem by
asking appropriate questions, determining priority of request and routing calls to appropriate IT personnel.
2. Responds to telephone calls, email and personnel requests for technical support.
3. Documents, tracks and monitors technical problems to ensure a timely response and communicates the action with the user.
4. Manages the help desk tracking system by reviewing the database of calls and requests.
5. Develops, implements and maintains documentation for policies & procedure on the help desk.
6. Provides statistical analysis and reports to management.
7. Assist in the software/hardware maintenance and inventory process.
8. Identifies, researches, and resolves user technical problems.
9. Provides rotational Desktop support.
REQUIREMENTS
Education: Associate’s Degree in occupational field and/or technical certification.
Experience: 3+ years in similar position or sufficient education or experience to perform principal duties and responsibilities.
Knowledge/Skills/Abilities:
• Considerable knowledge of communications technology and concepts.
• Familiarity with hardware configurations, software, operating systems, manual systems, applications systems, data communications, office
automation software, networking and other technical concepts.
• Proficiency in translating technical specifications to practical applications.
• Proficiency in acquiring and maintaining skill sets on new and evolving help desk software, desktop, printer, software and communication
technologies.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Knowledge of troubleshooting and problem solving.
• Ability to provide excellent customer service utilizing telephone and interpersonal skills.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Must have flexible schedule to perform 24-hour on call duty.
• Must possess a valid driver's license.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and frequent lifting of light and heavy objects. Requires high degree of manual
dexterity. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 2
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Help Desk Specialist II Job Code:
Title: Help Desk Specialist II Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Client Support Services Manager I Job Grade: 48
GENERAL SUMMARY: Responsible for coordinating the day-to-day operations of the Information Technology Help Desk.
Assists users with technical support of any information technology software and/or hardware. Provides and coordinates
assistance in resolving information technology related problems. Reports to Client Support Services Manager I or other
designated person and works with co-workers, employees, and vendors to support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Receives, records, and distributes help desk calls to include logging calls into automated system, determining the problem by
asking appropriate questions, determining priority of request and routing calls to appropriate IT personnel.
2. Responds to telephone calls, email and personnel requests for technical support.
3. Documents, tracks and monitors technical problems to ensure a timely response and communicates the action with the user.
4. Assists in the development, implementation and maintenance of documentation for policies & procedure on the help desk.
5. Provides statistical analysis and reports to management.
6. Assist in the software/hardware maintenance and inventory process.
7. Identifies, researches, and resolves user technical problems.
8. Provides rotational Desktop support.
REQUIREMENTS
Education: Associate’s Degree in occupational field and/or technical certification.
Experience: 1+ years in similar position or sufficient education or experience to perform principal duties and responsibilities.
Knowledge/Skills/Abilities:
• Considerable knowledge of communications technology and concepts.
• Familiarity with hardware configurations, software, operating systems, manual systems, applications systems, data communications, office
automation software, networking and other technical concepts.
• Proficiency in translating technical specifications to practical applications.
• Proficiency in acquiring and maintaining skill sets on new and evolving help desk software, desktop, printer, software and communication
technologies.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Knowledge of troubleshooting and problem solving.
• Ability to provide excellent customer service utilizing telephone and interpersonal skills.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Must have flexible schedule to perform 24-hour on call duty.
• Must possess a valid driver's license.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and frequent lifting of light and heavy objects. Requires high degree of manual
dexterity. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 3
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Client Support Services Project Leader III Job Code:
Title: Client Support Services Project Leader III Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Client Support Services Manager Job Grade: 52
GENERAL SUMMARY: Supervises assigned staff, manages and evaluates the development, design, and implementation of technology
projects within the guidelines of local, state, and federal laws, County ordinances, County policies and procedures, departmental regulations,
and technical manuals. Reports to the Client Support Services Manager or other designated person and works with directors, supervisors,
elected officials, vendors, consultants, outside agencies, and other IT professionals to implement and utilize computer resources.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Works with designated personnel to perform project management, implementations, testing, upgrades, system support, and training for
technology projects.
2. Assists department(s) in identifying, analyzing, and implementing technology solutions.
3. Performs site surveys and creates floor plans for use in technology implementations.
4. Creates documentation for technology projects.
5. Designs, develops, supports, and implements technology solutions and completes associated project management documentation.
6. Analyzes and recommends IT budget needs and orders for designated department(s).
7. Provides input for Request for Proposals, Quotes, Information (RFP, RFQ, RFI) and oversees the project implementation.
REQUIREMENTS
Education: BA/BS in related occupational field of study
Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities with a minimum of one (1) years of
supervisory experience.
Knowledge/Skills/Abilities:
• Considerable knowledge of technology principles, concepts, techniques, project management, contract management and fundamentals of information
processing.
• Familiarity with trends and standards of the data processing industry, local, state, and federal legal regulations and requirements, and County
ordinances and departmental/divisional policies and procedures.
• Proficiency in acquiring and maintaining skill sets on new and evolving software, database, and hardware technologies.
• Proficiency in managing multiple projects, quality assurance practices, software and hardware products, organization, and coordination.
• Proficiency in hardware best management practices and procedures.
• Mastery of documentation, troubleshooting and problem solving.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team, independently and supervise others.
Other:
• Must supervise and/or train designated subordinate personnel.
• May be required to carry pager and be on 24-hour call duty
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Work is performed in an
office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is
not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 4
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Application Support Analyst I Job Code:
Title: Application Support Analyst I Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Assistant Director - Business Application Services Job Grade: 51
GENERAL SUMMARY: Performs software application analysis, support, and maintenance. Supervises, trains and/or instructs
subordinate staff within the guidelines of standard operating procedures, technical manuals, user specifications, and federal, state,
County, and departmental policies and procedures. Reports to the Assistant Director - Business Application Services or other
designated person and works with co-workers, vendors, computer service personnel, employees, and government agencies to
develop and support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Performs troubleshooting and problem-solving activities for software application systems.
2. Assists with evaluation of vendor-developed software.
3. Facilitates implementation, installation and upgrade of computer applications systems, trains users, and performs follow-ups.
4. Gathers requirements, designs, and develops reports and minor applications for customers.
5. Performs analysis of and prepares documentation of customer business processes.
6. Develops and supports documentation and procedural manuals.
7. Evaluates and reports project status to management.
8. Assists in the business analysis process of departments and provides recommendations to management to ensure improved
efficiencies.
9. Provides and maintains application security.
REQUIREMENTS
Education: BA/BS in related occupational field of study.
Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with
completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of technology principles, concepts, techniques, and fundamentals of information processing.
• Proficiency in acquiring and maintaining skill sets on new and evolving programming development and database technologies.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Proficiency in database integration, report generation tools, application systems, interpersonal relations, general business principles, and
adaptability to change.
• Familiarity with local area networks, network software and technical concepts.
• Mastery of troubleshooting, problem solving, training, organization, and operation of computer equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May supervise and/or train designated subordinate personnel.
• May be required to carry pager and be on 24-hour call duty.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Work is performed
in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 5
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Application Support Analyst II Job Code:
Title: Application Support Analyst II Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Assistant Director - Business Application Services Job Grade: 50
GENERAL SUMMARY: Performs software application analysis, support, and maintenance. Supervises, trains and/or instructs
subordinate staff within the guidelines of standard operating procedures, technical manuals, user specifications, and federal, state,
County, and departmental policies and procedures. Reports to the Assistant Director - Business Application Services or other
designated person and works with co-workers, vendors, computer service personnel, employees, and government agencies to
develop and support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Performs troubleshooting and problem-solving activities for software application systems.
2. Assists with evaluation of vendor-developed software.
3. Facilitates implementation, installation and upgrade of computer applications systems, trains users, and performs follow-ups.
4. Gathers requirements, designs, and develops reports and minor applications for customers.
5. Performs analysis of and prepares documentation of customer business processes.
6. Develops and supports documentation and procedural manuals.
7. Evaluates and reports project status to management.
8. Assists in the business analysis process of departments and provides recommendations to management to ensure improved
efficiencies.
9. Provides and maintains application security.
REQUIREMENTS
Education: BA/BS in related occupational field of study.
Experience: 2+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with
completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of technology principles, concepts, techniques, and fundamentals of information processing.
• Proficiency in acquiring and maintaining skill sets on new and evolving programming development and database technologies.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Proficiency in database integration, report generation tools, application systems, interpersonal relations, general business principles, and
adaptability to change.
• Familiarity with local area networks, network software and technical concepts.
• Mastery of troubleshooting, problem solving, training, organization, and operation of computer equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May supervise and/or train designated subordinate personnel.
• May be required to carry pager and be on 24-hour call duty.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Work is performed
in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 6
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Systems Administrator I Job Code:
Title: Database Administrator I Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Assistant Director - Technical & Infrastructure Job Grade: 55
GENERAL SUMMARY: Provides computer-based services within the guidelines of reference manuals, specifications for
system work, legal requirements, and supervisory instructions. Reports to the Assistant Director -Technical & Infrastructure or
other designated person and works with co-workers, vendors, computer service personnel, employees, and government agencies
to develop and support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Reviews, analyzes, evaluates, designs, implements and maintains database functions for the enhancement and maintenance of
the city’s databases in order to optimize database performance and access.
2. Assists in short and long term strategic planning to meet database requirements.
3. Develops, implements, and maintains database policies, standards and procedures.
4. Performs system administration duties, troubleshooting and problem solving to resolve database problems.
5. Develops and executes plans for installation, provides data flow diagrams, creates database views, and analyzes applications
to ensure data integrity.
6. Evaluates, maintains, configures and installs patches, new software releases and system upgrades.
7. Modifies, writes, tests, and implements specialized programs for database access.
8. Plans and develop disaster recovery procedures for database administration to include system backups and recovery.
9. Evaluates and monitors compliancy of database and server licenses.
REQUIREMENTS
Education/Experience: AA/AS in related occupational field of study with 3 years experience or 5+ years minimum experience in a similar
position. Industry certification desired.
Knowledge/Skills/Abilities:
• Considerable knowledge of computer system architecture, databases, operating systems and data communications.
• Proficiency in database integration, report generation tools, application systems, interpersonal relations, general business principles, and
adaptability to change.
• Proficiency in acquiring and maintaining skill sets on new and evolving database and system technologies.
• Familiarity with system design and analysis, programming, hardware, and software.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Proficiency in organization and troubleshooting.
• Mastery of operating computer equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Must have flexible schedule to perform 24-hour on call duty.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Work is performed
in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 7
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: Systems Administrator II Job Code:
Title: Database Administrator II Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Assistant Director - Technical & Infrastructure Job Grade: 52
GENERAL SUMMARY: Provides computer-based services within the guidelines of reference manuals, specifications for
system work, legal requirements, and supervisory instructions. Reports to the Assistant Director - Technical & Infrastructure or
other designated person and works with co-workers, vendors, computer service personnel, employees, and government agencies
to develop and support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Reviews, analyzes, evaluates, designs, implements and maintains database functions for the enhancement and maintenance of
the city’s databases in order to optimize database performance and access.
2. Assists in the development, implementation and maintenance of database policies, standards and procedures.
3. Performs system administration duties, troubleshooting and problem solving to resolve database problems.
4. Develops and executes plans for installation, provides data flow diagrams, creates database views, and analyzes applications
to ensure data integrity.
5. Evaluates, maintains, configures and installs patches, new software releases and system upgrades.
6. Modifies, writes, tests, and implements specialized programs for database access.
7. Assists in the planning and development of disaster recovery procedures for database administration to include system
backups and recovery.
8. Evaluates and monitors compliancy of database and server licenses.
REQUIREMENTS
Education/Experience: AA/AS in related occupational field of study with 1 year experience or 3+ years minimum experience in a similar
position. Industry certification desired.
Knowledge/Skills/Abilities:
• Considerable knowledge of computer system architecture, databases, operating systems and data communications.
• Proficiency in database integration, report generation tools, application systems, interpersonal relations, general business principles, and
adaptability to change.
• Proficiency in acquiring and maintaining skill sets on new and evolving database and system technologies.
• Familiarity with system design and analysis, programming, hardware, and software.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Proficiency in organization and troubleshooting.
• Mastery of operating computer equipment.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Must have flexible schedule to perform 24-hour on call duty.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Work is performed
in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications
required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 8
Page 1 of 1
Item # 20
Augusta-Richmond County
Job Description
Approved Title: GIS Specialist I Job Code:
Title: GIS Specialist I Overtime: Non-Exempt
Department: Information Technology Date Prepared: July 28, 2008
Reports to: Assistant Director – Business Application Services Job Grade: 50
GENERAL SUMMARY: Performs tasks related to the collection of data relevant to the maintenance of a Geographic
Information System (GIS), including the use of various hardware and software systems and providing technical support and
assistance to other users of the technology. Works within the guidelines of Information Technology standard operating
procedures, technical manuals, user specifications, and federal, state, County, and departmental policies and procedures. Reports
to the Assistant Director – Business Application Services or other designated person and works with co-workers, vendors,
computer service personnel, employees, and government agencies to develop and support information systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Uses GIS hardware and software systems for approved projects and processes.
2. Evaluates and supports vendor-developed software.
3. Performs troubleshooting and problem-solving activities related to GIS/GPS software and hardware.
4. Performs installation and upgrade of GIS applications, trains users, and performs follow-ups.
5. Collects and processes geographic data for inclusion in a GIS database.
6. Performs Quality Assurance on data collected for inclusion in a GIS database, including work performed by others.
7. Develops and supports mapping, documentation and procedural manuals.
8. Provides and maintains application security.
REQUIREMENTS
Education: AS in related occupational field of study and/or job related industry certification.
Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with
completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of GIS/GPS technology, system applications and methodology.
• Proficiency in acquiring and maintaining skill sets on new and evolving GIS/GPS technologies.
• Knowledge of surveying and mapping techniques.
• Knowledge of technology principles, concepts, techniques, and fundamentals of information processing.
• Familiarity with local, state, and federal legal requirements and County and departmental policies and procedures.
• Proficiency in database integration, report generation tools, application systems, interpersonal relations, general business principles, and
adaptability to change.
• Familiarity of local area networks, network software and technical concepts.
• Mastery of troubleshooting, problem solving, training, organization, and operation of application systems.
• Good communication skills, both oral and written.
• Demonstrated ability to work with a team or independently.
Other:
• May be required to carry a pager and be on 24-hour call duty.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light and heavy objects. Work is primarily
performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
______________________________________________________ ______________________
Employee Date
Attachment number 9
Page 1 of 1
Item # 20
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Attachment number 10
Page 1 of 1
Item # 20
Commission Meeting Agenda
8/19/2008 2:00 PM
Abatement of County Ad Valorem Taxes on County Owned Property.
Department:Attorney
Caption:Motion to approve abatement of County Ad Valorem Taxes
on the properties acquired by Augusta-Richmond County.
(Approved by Finance Committee August 11, 2008)
Background:In connection with a property acquisition in 2007, the County
purchased the following tract items of land for the Utilities
Department and a request is being made that the County Ad
Valorem Taxes be abated during the time the property was
owned by Augusta: 158-0-003-01-0 (1828 Smith Cemetery
Road) 158-0-003-02-0 (1831 Smith Cemetery Road) 158-0-
003-03-0 (1833 Smith Cemetery Road) 158-0-003-04-0
(1835 Smith Cemetery Road) 158-0-003-05-0 (1834 Smith
Cemetery Road) 158-0-003-06-0 (1828 Smith Cemetery
Road) 158-0-003-07-0 (1830 Smith Cemetery Road) 158-0-
003-08-0 (1734 Tobacco Road B) In connection with the
acquisition of the Smith Cemetery Road property, Augusta
acquired the following mobile homes, and Augusta was to be
responsible for the ad valorem taxes for 2007; therefore, a
request is being made that the County Ad Valorem Taxes be
abated for 2007: 1983 SPIRIT VIN # SG14601082 1976
NATIONA VIN # -17117 1976 SATILLA VIN #
GDWSGA0660002 1986 BUCC SUPRA VIN #
ALBU386450S6949 1973 FLAMINGO VIN # 1406234
1984 WESTGATE VIN # F548S142260GA Also, Augusta
acquired the following properties for which taxes have not
been abated but should be abated for the period subsequent to
Augusta’s purchase of the property: 097-1-090-00-0 (2558
Lyman Street)098-4-202-00-0 (2610 Coleman Street) 097-1-
117-00-0 (3050 Deans Bridge Road) 036-2-025-00-0 (1436
Reynolds Street).
Analysis:See Background
Cover Memo
Item # 21
Financial Impact:N/A.
Alternatives:Do not approve.
Recommendation:Approve.
Funds are
Available in the
Following
Accounts:
N/A.
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 21
Commission Meeting Agenda
8/19/2008 2:00 PM
Approve Funding to Purchase Voting Equipment
Department:Board of Elections
Caption:Motion to approve funding to purchase Voting Equipment in
the amount of $71,000. (Approved by Finance Committee
August 11, 2008)
Background:The voting equipment purchase would include 30 additinal
voting units that will be sent to the polls for the 11/4/08
Presidential Election. We are anticipating an 85% turnout
and the purchase of this additional equipment will help by
making the wait time less for voters.
Analysis:The need to purchase additional equipment became evident
after the 2/5/08 Presidential Preference Primary when we the
State experienced a record turnout. Voter turnout in
November is expected to be the highest in the history of
elections in this country.
Financial Impact:$65,000
Alternatives:Not purchase equipment and have longer wait time on
Election Day.
Recommendation:Approve purchase of the voting equipment.
Funds are
Available in the
Following
Accounts:
funding available in account number 272-01-4110-53.16210.
$79,056
REVIEWED AND APPROVED BY:
Cover Memo
Item # 22
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 22
Attachment number 1
Page 1 of 4
Item # 22
Attachment number 1
Page 2 of 4
Item # 22
Attachment number 1
Page 3 of 4
Item # 22
Attachment number 1
Page 4 of 4
Item # 22
Commission Meeting Agenda
8/19/2008 2:00 PM
Funding for General Primary Runoff
Department:Board of Elections
Caption:Motion to approve funding for August 5, 2008 General
Primary Runoff in the amount of $55.000. (Approved by
Finance Committee August 11, 2008)
Background:The runoff is being held statewide for the Democratic Party
in the offices of US Senate and in Augusta for the office of
Tax Commissioner because no candidate received a majority
of the votes cast during the July 15, 2008 Primary. Every
polling location and the advance voting sites will be opened
for the runoff.
Analysis:The runoff is required by State law.
Financial Impact:$55,000
Alternatives:None
Recommendation:Approve request for funding.
Funds are
Available in the
Following
Accounts:
Transfer from Contingency. This is an unbudgeted item.
(101101110/6011110)
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 23
Cover Memo
Item # 23
Commission Meeting Agenda
8/19/2008 2:00 PM
Increase budget to cover radio rebanding costs.
Department:License & Inspection and RCCI
Caption:Motion to approve a request that funds be transferred to
License & Inspection and RCCI from General Fund
Contingency to cover cost of radio rebanding. (Approved
by Finance Committee August 11, 2008)
Background:The County is currently working on replacing
numerous radios in each department. License & Inspection
and RCCI do not have the needed funds in their respective
operating budgets. Total request is for $47,067.
Analysis:
Financial Impact:$25,541 for RCCI $21,526 for License & Inspection
Alternatives:Do not approve the request.
Recommendation:Approve the request for funds from Contingency.
Funds are
Available in the
Following
Accounts:
$47,067 in General Fund Contingency.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 24
Cover Memo
Item # 24
Commission Meeting Agenda
8/19/2008 2:00 PM
Paine College Inaugural Scholarship Ball
Department:Clerk of Commission
Caption:Motion to approve a request from Paine College for city
sponsorship through the purchase of tickets for the Inaugural
Scholarship Ball. (Approved by Finance Committee
August 11, 2008)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 25
Attachment number 1
Page 1 of 1
Item # 25
Commission Meeting Agenda
8/19/2008 2:00 PM
2009 LARP
Department:Public Services Department-Maintenance Division
Caption:Motion to approve with the addition of Doug Barnard
Parkway from Tobacco Rd. to Highway 56 to the attached
list of streets proposed for submittal to the Georgia
Department of Transportation for inclusion in the 2009
LARP. (Approved by Engineering Services Committee
August 11, 2008)
Background:In accordance with the Georgia Department of
Transportation requirements, we have prepared a list of
streets as candidates for the 2009 LARP. The list is being
sent to the Augusta Utilities and Engineering Departments
for review, and is subject to minor revision based on their
input on ongoing and future projects.
Analysis:The Georgia Department of Transportation will review these
streets and make a final determination as to which streets will
be resurfaced, based on needs and funding availability.
Financial Impact:The resurfacing will be let for bid by GDOT. Any required
patching will the responsibility of Augusta-Richmond
County, and will be performed by the Maintenance Division.
The resurfacing costs will be borne by GDOT.
Alternatives:1. Approve the attached list of streets proposed for submittal
to the Georgia Department of Transportation for inclusion in
the 2009 LARP. 2. Do not approve.
Recommendation:#1. Approve the attached list of streets proposed for
submittal to the Georgia Department of Transportation for
inclusion in the 2009 LARP.
Funds are
Cover Memo
Item # 26
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 26
RESURFACING WORKSHEET
LARP 2009
SHEET# STREET NAME TERMINI CONDITION DISTRICT WIDTH LENGTH
(FEET)
1801 GORDON PARK RD NEW SAVANNAH RD -
SKYVIEW DR
16 1 30 1790
1857 TAYLOR ST EAST BOUNDARY TO 2ND ST 20 1 26 1141
1869 2ND ST LANEY-WALKER BLVD -
REYNOLDS ST
19 1 25 4969
1539 BERCKMAN RD WASHINGTON RD -
WHEELER RD
17 1 & 7 var 9525
209 COLEMAN
AVE/DANIEL AVE
LUMPKIN RD - SCOTT RD 18 2 23 5576
1500 CHESTNUT ST WRIGHTSBORO RD - M.L.K.
BLVD
17 2 26 2670
1400 MONROE ST ANDERSON AVE - DEAD ENT 16 2 27 650
1400 LEE BEARD WAY SWANEE QUINTET BLVD -
POPLAR ST
17 2 27 2000
1124 EIDSON DR BARTON CHAPEL RD - DEAD
END
21 3 17 1558
1178 BELAIR RD WRIGHTSBORO RD -
POWELL RD
22 3 21 13945
1500 FORT VIEW CT BELAIR RD - CUL DE SAC 17 3 27 450
3200 KINGS VIEW CT KINGSVIEW DR - CUL DE SAC 17 3 27 600
2900 KINGS VIEW DR BELAIR RD - 2832 17 3 27 1430
389 STONEY BROOK RD PEPPERIDGE DR TO
RAMBLEWOOD DR
16 4 27 4156
3500 WOODLAKE RD CROSSCREEK RD - DEAD
END
18 4 40 1140
3500 WALSHAM CT WOODLAKE RD - CUL DE
SAC
17 4 27 180
2400 LENNOX RD WINDSOR SPRING RD - DEAD
END
19 4 27 1050
767 DAVIS DR MEADOWBROOK DR -
NEWMAN DR
16 5 20 1822
806 BLACKSTONE ST CHADBOURNE ST - CUL-DE-
SAC
15 5 27 2477
3400 TOMS DRIVE GLENN HILS DR - DEAD END 19 5 27 3170
3000 BREEZE HILL DR TOMS DR - GLENN HILLS DR 18 5 27 2115
3100 KEESHA CT BREEZE HILL DR - CUL DE
SAC
18 5 27 190
3700 BEACON PLACE ENGLE RD. TO CUL-DE-SAC 20 6 27 866
3300 FASHION DR MORNING DR-DEAD END 19 6 27 1885
28 DENMARK DR PEACH ORCHARD - TOBIN ST 20 6 26 813
91 DEERFIELD LN OLD TRAIL RD - CUL-DE-SAC 16 7 27 1474
3300 CRANE FERRY RD PLEASANT HOME RD -
WARREN RD
18 7 30 4493
1238 AVONDALE DR GARDNER MILL RD -
WASHINGTON RD
21 7 27 3253
3300 QUAKER SPRING RD PLEASANT HOME RD - DEAD
END
18 7 27 2320
3300 DAVANT ST PLEASANT HOME RD - DEAD
END
17 7 27 910
2700 WEST TERRACE DR WICKLOW DR - CUL DE SAC 17 7 27 710
1273 COUNTRY PLACE DR MIKE PADGETT HWY-DEAD
END
20 8 26 2065
Attachment number 1
Page 1 of 4
Item # 26
RESURFACING WORKSHEET
LARP 2009
1283 GOSHEN LANE N & S GOSHEN CIRCLE TO CUL-DE-
SAC
19 8 27 1204
20 NEW KARLEEN RD TOBACCO RD - OLD
KARLEEN RD
27 8 24 3084
35 OLD WAYNESBORO
RD
HEPH-MCBEAN RD - MCBEAN
CREEK
17 8 22 9853
562 KEYSVILLE ROAD HWY 88 - COUNTY LINE 16 8 21 16370
2580 STOREY MILL RD HEPH-MCBEAN RD - NEW
PAVING
18 8 21 4750
4600 STOREY MILL RD FULCHER RD - COUNTY LINE 21 8 21 6340
1300 WALKER ST GORDON HWY TO SIBLEY ST 20 8 38 2675
2400 SUMAC CT SUMAC DR - CUL DE SAC 19 8 27 650
2800 CLIFFWOOD ST NORTON DR - LESLIE CIR 27 8 26 1050
3400 JONATHAN CT JONATHAN CIR-CUL DE SAC 27 528
TOTAL 61729
Attachment number 1
Page 2 of 4
Item # 26
RESURFACING WORKSHEET
LARP 2009
TONNAGE
504
279
1165
2411
1203
676
165
506
394
2746
114
152
362
1052
428
46
266
342
627
803
534
48
220
478
200
373
1264
824
587
231
180
504
Attachment number 1
Page 3 of 4
Item # 26
RESURFACING WORKSHEET
LARP 2009
305
694
2032
3223
935
1248
953
165
256
134
29629
Attachment number 1
Page 4 of 4
Item # 26
Commission Meeting Agenda
8/19/2008 2:00 PM
Acquisition of Right-of-Way Norman C. Skalicky
Department:Attorney
Caption:Motion to approve an Option for the purpose of acquiring a
Right-of-Way between Norman C. Skalicky, as owner, and
Augusta, Georgia, as optionee, in connection with the
Alexander Drive Project, GDOT Project No. STP-0001-00
(794), ARC Project No.: 323-04-296823215; 0.011 acre
(490.32 sq. ft.) in fee and 0.005 acre (209.97 sq. ft.) of
permanent construction and maintenance easement from the
property located at 2819 Brickrun Way, Project Parcel 49
(Tax map 013-1, Parcel 254) at a purchase price of
$35,000.00. (Approved by Engineering Services
Committee August 11, 2008)
Background:The property owner has agreed to convey a certain right-of-
way and easement to Augusta, Georgia, for the Alexander
Drive project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under
the project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are
Available in the
Following
Accounts:
Funds available in the following account(s): 323041110-
5411120 29682315-5411120
Cover Memo
Item # 27
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 27
Item # 27
Item # 27
Item # 27
Item # 27
Commission Meeting Agenda
8/19/2008 2:00 PM
Approve execution of Frame Work Agreement with Georgia Department of Transportation for
GDOT Project No: CSSTP-0006-00 (431)
Department:Utilities
Caption:Motion to approve execution of Project Framework
Agreement with Georgia Department of Transportation
which will require Augusta Richmond County to cover the
relocation cost for the City's existing water and sewer lines
affected in the GDOT widening of State Route 56 from
Bennock Mill Road to Old Waynesboro Road. (Approved
by Engineering Services Committee August 11, 2008)
Background:This GDOT project is in the conceptual stage. AUD is
awaiting conceptual plans from GDOT in order to work with
GDOT on probable construction cost estimate. The widening
project requires the relocation and upgrade of more than
15,000 linear feet of water lines on GDOT ROW. GDOT
Project Frame work Agreement requires Augusta-Richmond
County to agree on payment of relocation cost for the water
and sewer lines on GDOT ROW that will be in conflict with
the widening project.
Analysis:Based on preliminary plans proposed by GDOT, the lines
must be moved in order to gain access for future
development and to replace with higher quality materials
than were available when some of the lines were originally
instal
Financial Impact:To be confirmed once conceptual planes received.
Alternatives:1. Reject execution of GDOT Framework Agreement which
might delay the construction of the widening of SR56 2.
Approve execution of GDOT Framework Agreement to fund
the relocation of lines that will be affected by the widening
project
Cover Memo
Item # 28
Recommendation:It is recommended to approved the execution of the GDOT
Framework Agreement
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Administrator.
Clerk of Commission
Cover Memo
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Item # 28
Commission Meeting Agenda
8/19/2008 2:00 PM
Belair Hills Subdivision Improvements Change #4, Contract Award, SA#4
Department:Abie L. Ladson, Director
Caption:Motion to approve (CPB #324-04110-203824335) Change
Number Four in the amount of $6,549,090.64 with funding
of $56,642.00 from SPLOST Phase IV Recapture,
$1,600,000.00 from (Augusta Utilities Department), and
$87,000.00 from (Augusta Recreation Department) for
Project Engineering and Construction. Also approve award
of Construction Contract to Blair Construction, Inc. in the
amount of $6,549,090.64 for the Belair Hills Subdivision
Improvements Project, subject to receipt of a detailed project
schedule, a contractor’s project team approved by the
Engineering Department, a traffic control plan, a staging
plan, signed contract(S) and proper bonds. Also approve
Supplemental Agreement Number Four to W.R. Toole
Engineers, Inc. in the amount of $174,000.00 for additional
services that include construction observation and field
engineering. (Approved by Engineering Services
Committee August 11, 2008)
Background:In February 2003, the Commission authorized the use of
Paving Dirt Roads funds for the Belair Hills Estates
Improvement project. This project consolidates the “paper”
streets in the Belair Hills Subdivision and allows them to be
constructed in one construction contract. The project will
also includes water and sewer installation and park
improvements to be funded by Augusta Utilities Department
and Augusta Parks and Recreation Department.
Analysis:Bids were received on July 1, 2008 with Blair Construction,
Inc. being the low bidder. Bid results are as follow:
CONTRACTOR BID 1.Blair Construction, Inc.
$6,549,090.64 2.Beam’s Contracting, Co. $7,000,655.39 It is
the Engineering Department recommendation to award this
project to the low bidder, subject to receipt of the following
items: 1. Detailed Project Schedule 2. Contractor’s Project
Cover Memo
Item # 29
Team Approval by AED 3. Traffic Control Plan 4. Staging
Plan 5. Signed Contracts and Proper Bonds It is also essential
that the Design Engineer of this project “W.R. Toole
Engineers, Inc.” is involved in the day-to-day construction
activities (construction inspection and field engineering) to
help address the Engineering Department extensive work
load. It is also the Engineering Department recommendation
to approve the supplemental agreement for additional
engineering services for this project.
Financial Impact:Funds are available in SPLOST Phase IV Recapture account
#324-041110-6011110/207824999-6011110 in the amount of
$56,642.00, Augusta Utilities account #507-043420-
5425210/80800020-5425210 in the amount of $1,600,000.00
and Augusta Recreation account #325-061110-
6011110/206065006-6011110 in the amount of $87,000.00
upon Commission approval.
Alternatives:1) Approve (CPB #324-04110-203824335) Change Number
Four in the amount of $6,549,090.64 with funding of
$56,642.00 from SPLOST Phase IV Recapture,
$1,600,000.00 from (Augusta Utilities Department), and
$87,000.00 from (Augusta Recreation Department) for
Project Engineering and Construction. Also approve award
of Construction Contract to Blair Construction, Inc. in the
amount of $6,549,090.64 for the Belair Hills Subdivision
Improvements Project, subject to receipt of a detailed project
schedule, a contractor’s project team approved by the
Engineering Department, a traffic control plan, a staging
plan, signed contract(S) and proper bonds. Also approve
Supplemental Agreement Number Four to W.R. Toole
Engineers, Inc. in the amount of $174,000 for additional
services that include construction observation and field
engineering. 2) Do not approve and eliminate project.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
Ph IV 324-041110-6011110/207824999-6011110 AU 507-
043420-5425210/80800020-5425210 AR 325-061110-
6011110/206065006-6011110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 29
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 29
Attachment number 1
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Attachment number 1
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Attachment number 1
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Item # 29
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-04-203824335. Change number Four
consildates the "paper" streets in the Belair Hills Subdivision and allows them to be
constructed in one construction contract. The project will also include water and sewer
installation and park improvements to be funded by Augusta Utilities Department and
Augusta Parks and Recreation Department in the total amout of $6,549,090.64.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales %Sales Tax, Phase IV 3,801,130$
CF Grading & Drainage , Phase IV 500,000$
CF Resurfacing, Phase IV 1,101,000$
Special 1% Sales Tax, Phase IV Recapture 56,642$
Augusta Utilities Department 1,600,000$
Augusta Recreation and Parks Department 87,000$
7,145,772$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $7,145,772 Varies 7,145,772$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#324-041110-203824335
CAPITAL PROJECT BUDGET
BELAIR HILLS IMPROVEMENT PROJECT
CHANGE NUMBER FOUR
DO NOT PROCESS THIS DOCUMENT. (once approved by the
Commission Engineering will send the original document(s) for execution to the
Clerk of Commission Office. For questions please contact Engineering at ext
Attachment number 2
Page 1 of 2
Item # 29
Augusta-Richmond County, Georgia CPB#324-041110-203824335
CAPITAL PROJECT BUDGET
BELAIR HILLS IMPROVEMENT PROJECT
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE I
324-04-1110/201824055 ($3,801,130) $0 ($3,801,130)
CF GRADING & DRAINAGE PHASE IV
324-041110/201824021 ($500,000) $0 ($500,000)
CF RESURFACING PHASE IV
324-04-1110/201824041 ($1,101,000)($1,101,000)
Special 1% SALES TAX, PHASE IV RECPATURE
324-04-1110-6011110/207824999 ($56,642) ($56,642)
AUGUSTA UTILITIES DEPARTMENT
507043420-5425210/80800020-5425210 ($1,600,000) ($1,600,000)
AUGUSTA RECREATION AND PARKS DEPARTMENT
325-06-1110/206065006 ($87,000) ($87,000)
TOTAL SOURCES: ($5,402,130) ($1,743,642) ($7,145,772)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115/203824335 $273,755 $56,642 $330,397
RIGHT-OF-WAY
324-04-1110-5411120/203824335 $200,000 ($200,000)$0
ADVERTISING
324-04-1110-5233119/203824335 $1,000 $1,000
UTILITIES (RELOC)
324-04-1110-5414510/203824335 $100,000 ($100,000)$0
CONSTRUCTION
324-04-1110-5414110/203824335 $4,350,000 $1,687,000 $6,814,375
$200,000
$100,000
$477,375
CONTINGENCY
324-04-1110-6011110/203824335 $477,375 ($477,375) $0
TOTAL USES: $5,402,130 $1,743,642 $7,145,772
Attachment number 2
Page 2 of 2
Item # 29
(SA02 – For changes greater than $20,000) July 2008
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
PROJECT NUMBER: 324-04-203824335
SUPPLEMENTAL AGREEMENT NO.: 4
P.O.: 78600
WHEREAS, We, WR Toole Engineers, Inc. Consultant, entered into a contract with Augusta-
Richmond County on April 15, 2003, for engineering design services associated with the Belair
Hill Subdivision Improvements, Project No. 324-04-203824335, File Reference No. 06-014 (A),
and
WHEREAS, certain revisions to the design requested by Augusta, Georgia are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-
wit:
Additional engineering services that required to include construction
observation and field engineering.
It is agreed that as a result of the above modification the contract amount is increased by
$174,000.00 from $412,085.74 to a new total of $586,085.74
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, WR Toole Engineers, Inc., Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This 18th day of July, 2008.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Deke Copenhaver, Administrator
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
DO NOT PROCESS THIS
DOCUMENT. (once approved by the
Commission Engineering will send the
original document(s) for execution to
the Clerk of Commission Office. For
questions please contact Engineering at
ext 5070. )
Attachment number 3
Page 1 of 1
Item # 29
Commission Meeting Agenda
8/19/2008 2:00 PM
D'Antignac St Drainage Impvts - SA#2
Department:Abie L. Ladson, Director Engineering
Caption:Motion to approve Supplemental Agreement Number Two
to Cranston Engineering Group, P.C. for additional
Professional Design Services of the D’Antignac Street
Drainage Improvements Project in the amount of
$166,130.00 for the Engineering Department. (Approved by
Engineering Services Committee August 11, 2008)
Background:The D’Antignac Street Drainage Improvements project was
approved by the Augusta-Richmond County Commission on
March 28, 2007. D’Antignac Street has a low point in front
of University Hospital which is drained through a series of
pipes to the Third Level Canal below 8th Street. During
periods of heavy rain, this area ponds and the rising water
has put surrounding structures at risk. The City currently has
a contract with Cranston Engineering Group, PC to provide a
drainage study and a design to improve the area. The original
study was to analyze the existing drainage system and
provide design alternatives based on the required county
standards and specifications, and most feasible cost. The
study was completed in March of 2008, and it was
determined that the original design plan to place an
additional 60” pipe along D’antignac Street from 13th Street
to Bennet Street would not provide necessary capacity to
drain the problem area.
Analysis:The drainage study has also recommended a different
alignment that will require additional surveying, property
research and base maps, geotechnical services, NPDES
monitoring, preliminary design, final design, permitting, and
field engineering/construction observation. The propose
stormwater will discharge into the Third Level Canal. The
additional is $166,130.00.
Cover Memo
Item # 30
Financial Impact:Funds are available in SPLOST PHASE V (325-04-1120)
and as agreed upon in the Amended Intergovernmental
Agreement for the D’Antignac Street Drainage Improvement
project.
Alternatives:1) Approve Supplemental Agreement Number Two to
Cranston Engineering Group, P.C. for additional Professional
Design Services of the D’Antignac Street Drainage
Improvements Project in the amount of $166,130.00 for the
Engineering Department. 2) Do not approve.
Recommendation:Approve alternative one.
Funds are
Available in the
Following
Accounts:
SPLOST PHASE V 325-04-1120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 30
Attachment number 1
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Commission Meeting Agenda
8/19/2008 2:00 PM
Georgia Power Company an Easement to serve Augusta Waste Management Plant
Department:Attorney
Caption:Motion to grant and convey to Georgia Power an easement
for installation of an underground electrical distribution line
through property owned by the City located on Highway
U.S.1 for the Augusta Waste Management Plant for a
nominal value of $10.00. (Approved by Engineering
Services Committee August 11, 2008)
Background:Georgia Power is requesting an option to acquire an
underground easement for an electrical distribution line
known as the Richmond County Landfill “(Richmond
County) Distribution Line”, to service property owned by the
City where the Waste Management Plant is located at 4330
Deans Bridge Road, Blythe, Georgia, 30805. The rights
include the right to clear and keep clear all trees and other
obstructions within 10 feet of the underground distribution
pole line and the right to install and maintain anchors and
guy wires as needed in the construction and maintenance of
the distribution line.
Analysis:See background.
Financial Impact:N/A
Alternatives:Decline the requested option.
Recommendation:Grant the option to convey to Georgia Power the
underground easement and authorize the Mayor or Mayor
Pro Tem to sign and execute all necessary documents to
close the transaction.
Funds are
Available in the
Cover Memo
Item # 31
Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Georgia Power electrical distribution easement for Augusta Fire Department Training Tower
Department:Attorney
Caption:Motion to grant and convey to Georgia Power an easement
for installation of an underground electrical distribution line
through property owned by the City located on Highway
U.S.1 for Augusta Fire Department Training Tower for a
nominal value of $10.00. (Approved by Engineering
Services Committee August 11, 2008)
Background:Georgia Power is requesting an option to acquire an
underground easement for an electrical distribution line
known as the “Augusta Fire Department Training Tower
(Richmond County)”, to service property owned by the City
where the Augusta Fire Department Training Tower is
located at 3125 Deans Bridge Road, Augusta, Georgia,
30909. The rights include the right to clear and keep clear all
trees and other obstructions within 10 feet of the
underground distribution line.
Analysis:See background.
Financial Impact:Georgia Power will cover the costs necessary for the
construction of the underground distribution line.
Alternatives:Decline the requested option.
Recommendation:Grant the option to convey to Georgia Power the
underground easement and authorize the Mayor or Mayor
Pro Tem to sign and execute all necessary documents to
close the transaction.
Funds are
Available in the
Following
N/A
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Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Marvin Griffin Road Appraiser Award
Department:Engineering - Abie L. Ladson, P.E., Director
Caption:Motion to approve award of contract to Hardy Appraisal
Services in the amount of $14,500.00 for preparing
appraisals on the Marvin Griffin Road Project (CPB 323-
041110-296823603), subject to receipt of a detailed work
schedule and a signed contract to be funded from the project
Right-of-Way account for the Engineering Department.
(Approved by Engineering Services Committee August
11, 2008)
Background:This project proposes to widen Marvin Griffin Road to four
(4) lanes, two east bound and two west bound.
Analysis:Bids were received on June 27, 2008 with Hardy Appraisal
Services being the low bidder. Bid results are as follow:
CONTRACTORS BID 1. Hardy Appraisal Services
$14,500.00 2. Jack L. Minor Realty $24,700.00 3. Coldwell
Banker Commercial $27,550.00 d/b/a Sherman & Hemstreet
It is the Engineering Department recommendation to award
this project to the low bidder, subject to receipt of the
following items: 1. Detailed Work Schedule 2. Signed
Contracts
Financial Impact:Funds are available in the project Right of Way account 323-
041110-5411120/296823603-5411120 upon Commission
approval.
Alternatives:1) Approve award of Contract to Hardy Appraisal Services in
the amount of $14,500.00 for preparing appraisals on the
Marvin Griffin Road Project (CPB 323-041110-296823603),
subject to receipt of a detailed work schedule and a signed
contract to be funded from the project Right-of-Way account
for the Engineering Department. 2) Do not approve and
eliminate project.
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Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
323-041110-5411120/296823603-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Wrightsboro Rd Improvements Supplemental Agreement #7
Department:Abie L. Ladson, Director
Caption:Motion to authorize the Engineering Department to approve
Supplemental Agreement Seven (7) with PBS & J in the
amount of $68,358 to update the traffic counts and cover
additional costs associated with the extended project
schedule as part of the improvements to Wrightsboro Road
from Jimmie Dyess Parkway to I-520, ARC# 323-04-
296823309. Funds will be transferred from the project Right
of Way Account to the project Engineering
Account. (Approved by Engineering Services Committee
August 11, 2008)
Background:This is a Georgia Department of Transportation (GDOT)
project that will widen & reconstruct Wrightsboro Road from
Jimmie Dyess Parkway to I-520. The Engineering
Department is responsible for the development of the
preliminary engineering activities and hired PBS & J to
accomplish these activities. GDOT is funding the right of
way acquisition ($8,906,000) and the construction
($16,100,000).
Analysis:PBS & J entered into an agreement with Augusta-Richmond
County on October 19, 1999 for engineering and design
services on the Wrightsboro Road project. The original
construction let date for this project was spring, 2001. The
project has been delayed because of major alignment
revisions; changes in federal and state laws concerning the
environmental issues and erosion control; much longer than
anticipated reviews of the environmental document by the
state and federal resource agencies that are required to
receive approval of the environmental document; and
additional scope of work items from the Engineering
Department which included the design of street lighting for
the roadway corridor and the I-520 interchange. The Average
Daily Traffic (ADT) information used to design this project
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was gathered in 1999. Because the above mentioned schedule
delays have lengthened the project schedule, and to meet the
GDOT guidelines, it is necessary to gather traffic count data
that is more reflective of the year that construction should be
completed (2012) and the 20 year design projection (2032).
Financial Impact:PBS & J has proposed a cost of $68,358 to update the traffic
data and to cover the additional costs associated with the
extension of the project schedule.
Alternatives:1) Authorize the Engineering Department to approve
Supplemental Agreement Seven (7) with PBS & J in the
amount of $68,358 to update the traffic counts and cover
additional costs associated with the extended project
schedule as part of the improvements to Wrightsboro Road
from Jimmie Dyess Parkway to I-520, ARC# 323-04-
296823309. Funds will be transferred from the project Right
of Way Account to the project Engineering Account. 2) Do
not approve and risk delaying the construction and
improvements on a major transportation corridor that is vital
to the city.
Recommendation:Approve alternative number one.
Funds are
Available in the
Following
Accounts:
323-041110-5411120 & 296823309-5411120
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No. 323-04-296823309
STP-7001 (9) Richmond, PI 250510
SUPPLEMENTAL AGREEMENT NO. 7
P.O: 4471
WHEREAS, We, PBS & J, Consultant, entered into a contract with Augusta-Richmond County on
October 19, 1999, for engineering design services associated with the widening and reconstruction of
Wrightsboro Road from Jimmie Dyess Parkway to I-520, GDOT Project No. STP-7001 (9), File
Reference No. 08-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Additional engineering and design services required to update the traffic
counts and cover the additional costs associated with the extended project
schedule as described in the proposal letter dated July 17, 2008.
It is agreed that as a result of the above described modification the contract amount is increased by
$68,358 from $1,031,197.37 to a new total of $1,099,555.37.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, PBS & J, Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is
hereby made a part of the original contract to be performed under the specifications thereof, and that the
original contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This day of , 2008.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
DO NOT PROCESS THIS DOCUMENT - IT IS FOR INFORMATION ONLY – Once approved by the Commission the Engineering
Dept will forward to the Clerk of Commission the original documents for execution. Any questions please call ext 5070. Thanks
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Commission Meeting Agenda
8/19/2008 2:00 PM
Wrightsboro Road Widening, Phase I Re-bid
Department:Abie L. Ladson, Director
Caption:Motion to authorize the Engineering Department to cancel
the existing contract with US Infrastructure, Inc. for design
services associated with Phase I of the Wrightsboro Road
Widening Project and advertise a Requests For Proposals for
Engineering Services to complete the design of this project.
(Approved by Engineering Services Committee August 11,
2008)
Background: Phase I of the Wrightsboro Road Widening Project was part
of SPLOST Phase IV and called for traffic operational
improvements along Wrightsboro Road between Augusta
West Parkway and Marks Church Road. Original contract
was awarded to US Infrastructure in 2002 to develop the
concept report and perform design services. The concept
report was completed in 2003 but, design work was never
completed. Moreover, due to staff turnover, US
Infrastructure no longer maintains the staff nor the expertise
to complete the original contract. Therefore, the Engineering
Department is requesting authorization to cancel the existing
contract with US Infrastructure and advertise a request for
proposals to update the original concept report and provide
design services for recommended improvements.
Analysis:The area covered by this project is adjacent to Augusta Mall,
which has undergone expansion since the original concept
report. Therefore, recommendations in the original concept
report will need to be updated to reflect current conditions.
Moreover, Phase II of the Wrightsboro Road widening
project, which proposes widening between Augusta West
Parkway and Jimmy Dyess Parkway is currently in ROW
purchase and should be let within the next year. The
completion of Phase II could have a significant impact on
signal coordination and communications along the corridor.
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Financial Impact:No funding is required at this time.
Alternatives:Motion to authorize the Engineering Department to cancel
the existing contract with US Infrastructure, Inc. for design
services associated with Phase I of the Wrightsboro Road
Widening Project and advertise a Requests For Proposals for
Engineering Services to complete the design of this project.
2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
No funding required.
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular meeting of the
Commission held on August 5th and the Special Called
meeting held August 11, 2008.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Quit Claim Deed for Shelby Drive Property
Department:Clerk of Commission
Caption:Ratify and authorize the Mayor to execute a quit claim deed
for the conveyance of property located at 2940 Shelby Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Resolution of Support for Homestead Tax Relief Credit Program
Department:Clerk of Commission
Caption:Motion to approve a Resolution of support for full State
funding of the Homestead Tax Relief Credit Program for this
fiscal year.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Jay Forrester
Department:Clerk of Commission
Caption:Motion to approve the appointment of Mr. Jay Forrester to
the Augusta Aviation Commission at Augusta Regional
Airport representing District 10.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Commission Meeting Agenda
8/19/2008 2:00 PM
Affidavit
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit
of compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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